Agenda 12/18/2003 SPOKANE VALLEY PLANNING COMMISSION
AGENDA
Council Chambers - City Hail 11707 E. Sprague Avenue
6:30 p.m.—9:30 p.m.
* * December18 2003 * * *
I. CALL TO ORDER
Il. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. APPROVAL OF AGENDA
V. APPROVAL OF MINUTES
December 11, 2003 Draft
VI. PUBLIC COMMENT
VII. COMMISSION REPORTS
VIII. ADMINISTRATIVE REPORT
XL COMMISSION BUSINESS
A Short Course on Local Planning: Department of Community,Trade and Economic
Development
X. FOR THE GOOD OF THE ORDER
XI. ADJOURNMENT
COMMISSIONERS CITY STAFF
Fred Beaulac Marina Sukup, AICP
Robert Blum Greg McCormick, AICD
John G. Carroll Scott Kuhta, AICP
David Crosby Debi Alley
William Gothmann, Chair
Gail Kogle
Ian Robertson, Vice-Chair mv.spokanevalley.orq
City of Spokane Valley
Planning Commission
RULES OF PROCEDURE
We, the members of the Planning Commission of the City of Spokane Valley, State of
Washington, pursuant to the City of Spokane Valley Ordinance No_ 35, do hereby adopt
and publish the following Rules of Procedure
ORGANIZATION AND RULES OF PROCEDURE
1, Name
A. The "City of Spokane Valley Planning Conmmission"1 hereinafter referred
to, as. the "Commission' is an advisory body created by the City Council
for purposes consistent with Ordinance Na 35.
, Location
A. The Commission offices shall be the City Hall of the City of Spokane
Valley.
3. Officers
Unless otherwise required by a vacancy in office, the Commission shall organize
every seee year in accordance with Ordinance Nc 35.
A. Officers of the Commission shall be elected from its membership; the
officers shall be Chair, Vice Chair, and other appropriate officers that the
Commission may choose to approve and appoint by majority vote.
f3. The Chair she preside over the Commission and exercise all powers
incidental to the office, retaining however, the full right as a member of the
Commission to propose second motions and have a vote recorded on all
matters of the Commission.
C. The Vice-Chair shall, in the absence of the Chair from any meeting,
perform all the duties incumbent upon the Chair, and retain the full right as
a member of the Commission in the same manner as the Chair,
4. Secretary of the Commission
A. The Director of the Department of Community Development or his+her
designee shall serve as the Secretary to the Commission.
B. The Secretary shall provide for a tope recording of Commission meetings,
including public hearings and shall ensure that summary minutes of all
public hearings are prepared and filed in the public record.
C. The Secretary will conduct and record a roll call of the Commission
members at each meeting; and public hearing and shall note for the
record attendance at study sessions.
5. Election of Officers
A. Officers shall be elected at the second regular meeting in the 11" calendar
month of each year, by majority vote of the membership of the
Commission. Terms of office shall run from January 1 fe e,.,,n., +he
election—meeting until December 31 of the deoonci y r, or until a
successor has been elected. No Commission member shall serve more
than two full consecutive terms as Chair of the Commission. No member
shall serve as vice-chair for more than two full consecutive terms.
B, A vacancy in any office will be filled by a special election, to be held at a
convenient time with a majority present. In the event that the office of
Chair is vacated, the vice-chair shall serve in that capacity until the
required special erection is held. Any member of the Commission is
eligible to fill the vacancy. However, no member can hold two office
positions.
S. Quorum
A. A quorum shall consist of four members of the Commission and no action
can be taken in the absence of a quorum except to adjourn the meeting to
a subsequent date. A quorum must be present for public hearings and
study sessions.
7. Voting
A. The affirmative vote of a majority of those present shall be necessary for
the adoption of any motion or other general matter.
B. For the conduct of business dealing with matters, which require adoption
or changes to the City's Comprehensive Plan and the election of officers,
at least four affirmative votes must be cast. Each member of the
Commission is entitled to one vote but no proxy shall be allowed.
8_ Meetings
A. There shalt be two Planning Commission regular meetingo at least one
regular meeting each month with additional meetings scheduled as
2
necessary. The Regular meetings shall be held scheduled on the 2nd and
4t" krVedrresdayc Thursdays of the month, commencing at 6:30 p.m. and
ending at not later than 9:30 p.m. +('viii July 31 and thereafter Oil the 2"
2nd '1 _ • - _ ... _ Meeting
ending time can be extended by a majority vote of the commission.
Meetings may he used fcr general planning matters, study sessions or
public hearings as described below.
1. Meetings on General Planninc Matters. General planning matters
to be reviewed by the Commission will be typically be preceded by
a study session of the Commission to discuss the issues with
Community Development Department staff. Generally, no
testimony from the public shall be taken at a study session.
2. Public Hearin(' Meeting. A public hearing is a meeting wherein
general business and public hearing items, such as the
Comprehensive Plan and development regulations are discussed
and decided.
3. Scheduled meetings may be canceled or convened at other times if
deemed necessary by the Chair or, in the absence of the Chair, by
the Vice-Chair Notice of cancellation shall be given personally to
Commission Members and to the public by posting a notice at
Commission offices.
4. The recommended order of business for meetings is:
(a) Call to order by Chair.
(b) Pledge of Allegiance.
(c) Roll call by recording secretary,
(d) Approval of Agenda.
(e) Approval or amendment of minutes.
(f) Commission Members Report
(g) Administrative Report.
(h) Commission Business,
a. Old Business
b. New Business
(i) Public Comment
(j) For the Good of the Order.
(k) Adjournment.
B. Planning Commission meetings shall be held in accordance with the
requirements of the Open Meetings Act, ROW Chapter 42.30.
C. Special meetings and study sessions may be called:
3
1. By the request of the Chair, or, in the Chair's absence, by the Vice-
Chair.
2. By the written request of three or more members of the
Commission,
3. By agreed motion of the Commission
9. CONDUCT OF HEARINGS
A. Actions for a Planning Commission Public Hearing.
1. Prior to the start of the public hearing, the Chair may require that all
persons wishing to be heard shall sign in with the Secretary, giving
their names and addresses, the agenda item, and whether they
wish to speak as proponent, opponent, or otherwise. Any person
who fails to sign in shall not be permitted to speak until all those
who signed in have done so, At any public hearing, persons who
have signed in and wish to be heard shall be given an opportunity
to be heard. However, the Chair shall be authorized to establish
speaker time limits and otherwise control presentations to avoid
repetition. The Chair, subject to concurrence by the majority of the
Commission, may establish time limits and otherwise control
presentations. The Chair maychange the order of speakers so that
testimony is heard in the most logical groupings, (i.e., proponents,
opponents, adjacent owners, vested interests, etc.)
B. The Chair introduces the agenda item, opens the public hearing, and
announces the following Rules of Order:
1. All comments by proponents, opponents, or the public shall be
made frorn the speaker's rostrum, and any individual making
comments shall first give hisTher name and address. This is
required because an official recorded transcript of the public
hearing is being made.
2. It is not necessary to he a proponent or opponent in order to speak.
If you consider yourself neither a proponent nor opponent, please
speak during the proponent portion and identify yourself as neither
a proponent nor an opponent.
3. No comments shall be made from any other location, and anyone
making "out of order" comments shall be subject to removal from
the meeting.
4
4. Demonstrations, applause or other audience participation during or
at the conclusion of anyone's presentation are prohibited. It is
distracting to the Commission and persons testifying.
5. These rules are intended to promote an orderly system of holding a
public hearing, to give persons an opportunity to be heard and to
ensure that individuals are not embarrassed by exercising their
right of free speech,
C. When the Commission conducts a hearing to which the Appearance of
Fairness Doctrine applies, the Chair (or in the case of a potential violation
by that individual, the Vice Chair) will ask if any Commission member
knows of any reason which would require such member to excuse
themselves pursuant to the Appearance of Fairness Doctrine. The form of
the announcement is as follows:
All Commission members should now give consideration as to whether
they have:
(1) A demonstrated bias or prejudice for or against any party to the
proceedings;
(2)A director indirect financial interest in the outcome of the proceeding;
(3) A prejudgment of the issue prior to hearing the facts on the record, or
(4) Had ex parte contact with any individual, excluding administrative staff,
with regard to an issue prior to the hearing. Please refer to Section 16(e)
for more specific information on how to proceed where there has been an
ex parte communication.
If any Commission member should answer in the affirmative, then the
Commission members should state the reason for histher answer so that
the Chair may inquire of administration as to whether a violation of the
Appearance of Fairness Doctrine exists.
CONDUCTING THE PUBLIC HEARING
The Chair announces the matter and opens the public hearing stating the
date and time.
The Chair allows staff to describe the matter under consideration and
place matters in the public record.
The Chair inquires as to whether Commissioners have any questions of
staff. If any Commission member has questions, the appropriate individual
will be recalled,
5
The Chair allows proponents, opponents and the public to offer testimony
and evidence on the pending matter. The Chair may allow Commission
members to ask questions of any person at the conclusion of their
testimony,
At the conclusion of the public testimony, the Chair asks staff if there is
any additional information. testimony or evidence to submit for the record.
The Chair either closes or continues the public hearing. Additional
testimony may not be requested or considered after the closing of the
public hearing, unless the Chair declares the record open until a date
certain for the purpose of receiving written testimony or materials.
The Chair inquires if there is a motion by any Commission member, if a
motion is made, it shall be in the form of an affirmative motion. Following
the motion and its second, discussion occurs among Commission
members_
The Chair inquires if there is any further discussion by the Commission
members_
The Chair inquires if there are any final comments or recommendations
from staff.
The Chair inquires cf the Commission members if they are ready for the
question.
The Secretary records a roll call vote.
The Chair may direct staff to prepare findings for approval.
D. Pre-filing of testimony or evidence is encouraged and may be delivered to
the Department of Community Development in advance of a hearing.
10. Agenda, Staff Reports and Minutes for Regular Meetings.
A. Typically, a copy of the agenda for every regular meeting of the Planning
Commission shall be sent to each member up to seven (7) days prior to
the date of the meeting.
B. If available, staff reports will be sent to Planning Commission members
with the agenda. Agendas and staff reports will be made available to
applicants and the public at the same time.
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11. Minutes and Communications with the City Council.
A Minutes of all meetings shall be kept and the complete files of proceedings
and actions taken in connection therewith shall be considered the public
record and filed with the City Clerk.
The Secretary shall provide the Commission members with a set of
minutes of the previous meeting. These minutes shall be considered for
approval by the Commission at a regularly scheduled public meeting and
upon approval shall become part of the official record of action of the
Commission. Minutes shall also be transmitted as correspondence to the
City Council for general information.
The assigned City Council Liaison may attend meetings for the purposes
of communications with the Council as set forth in the "CITY OF
SPOKANE VALLEY GOVERNANCE COORDINATION MANUAL'.
12. Recording of Meetings
Proceedings of all public hearings shall be recorded and retained. Proceedings
of study sessions or workshops may be recorded at the discretion of the Planning
Commission Chair.
13. Temporary Committees
The Chair shall have authority to create temporary committees of one or more
members and to appoint the members to such committees, which may be
charged with such duties as examination, investigation and inquiry into one or
more subjects of interest to the Commission. No temporary committee shall
have the power to bind the Commission to the endorsement of any plan or
program. The Chair may appoint citizens to committees of the Commission.
14. Code of Conduct
A. Prohibited Acts. Members of the Commission are prohibited from:
'I. Acting in a manner, which would result in neglect of duty,
misfeasance or malfeasance in office.
2. Acting in a manner that intentionally disrupts Commission
meetings.
3. Missing six (5) or more regularly scheduled meetings or study
sessions in a 12-month period without such absence being excused
by the Commission.
7
4_ Using his or her position to secure special privileges or exemptions
for himself, herself, or others.
5. Directly or indirectly giving or agreeing to receive compensation,
gifts, rewards, orgratuities from any source, except the City of
Spokane Valley, for a matter connected with or related to the
services as a member of the Commission, unless otherwise
provided by law.
6. Accepting employment or engaging in business or professional
activities that he or she might reasonably expect would require or
induce said member to disclose confidential information acquired
by reason of membership on the Commission.
7. Disclosing confidential information gained by reason of his or her
membership on the Planning Commission or using such information
for his or her personal gain or benefit.
15. Conflict of Interest
A. Any Commission member having a direct or indirect interest in, or who
would benefit from any matter, shall disclose this interest and shall, if
deemed appropriate by that commissioner or required by law, refrain from
participating or voting on the matter.
B. No member may participate or vote on a matter unless the member has
been in attendance at all public hearings regarding such matter or has
listened to the taped recording of the public hearing and reviewed the
written record of the matter in question.
16. Appearance of Fairness
A. The Commission shall adhere to the applicable requirements of the
appearance of fairness doctrine, ROW Chapter 42.36.
B. During the pendency of any quasi-judicial proceeding, no Commission
member may engage in ex parte communications with proponents or
opponents about a proposal involved in the pending proceeding, unless
the Commission member: ( 1) places on the record the substance of such
oral or written communications; and (2) provided that a public
announcement of the content of the communication and of the parties'
right to rebut the substance of the communication shall be made at each
hearing where action is taken or considered on the sub}ect. This does not
prohibit correspondence between a citizen and Commission members if
8
the correspondence is made part of the record, when it pertains to the
subject matter of a quasi-judicial proceeding, (ROW 42 36.060)
17. Review of These Rules of Procedure
The Planning Commission shall review these rules of procedure on the first
anniversary of their adoption and every other year thereafter. Any amendments
identified by the Planning Commission shall be forwarded to the City Council for
review and ratification.
KNOW ALL PERSONS BY THESE PRESENT:
That the undersigned Secretary of the Spokane Valley Planning Commission does
hereby certify that upon review and majority vote the above and forgoing rules have
been duly adopted by the members of said Commission.
BY;
Secretary of the Commission
Date:
CITY OF SPOKANE VALLEY
SPOKANE COUNTY,WASHINGTON
ORDINANCE NO.35
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, CREATING A PLANNING CON/MISSION AND ESTABLISBING
THE DUTIES THEREOF.
WHEREAS, the City of Spokane Valley is a non-charter code city authorized to create a
Planning Commission which will serve in an advisory capacity to the City Council; and
WHEREAS, the City will adopt a Comprehensive Plan and Development Regulations to
guide the reasonable and orderly development of the City; and
WHEREAS, The City Council wishes to respond to the expressed concerns of citizens
that immediately after incorporation the City begin a comprehensive planning process and
review of development regulations; and
WHEREAS, the City of Spokane Valley desires to encourage citizen input into the
planning process by establishing a Planning Commission which will study, receive public input
and recommend a Comprehensive Plan and Development Regulations to the City Council for
review and adoption.
NOW, THEREFORE, the City Council of the City of Spokane Valley, Spokane County,
Washington, do ordain as follows;
Section 1. Establishment and Purpose. There is created the City of Spokane Valley
Planning Commission- The purpose of the Planning Commission is to study and. make
recommendations to the Mayor and City Council for future planned growth through continued.
review of the City's comprehensive land use plan, development regulations, shoreline
management, environmental protection, public facilities, capital improvements and other matters
as directed by the City Council.
Section 2. Membership.
1. Qualifications: The membership of the Planning Commission shall
consist of individuals who have an interest in planning, land use, transportation, capital
infrastructure and building and landscape design as evidenced by training, experience or interest
in the City of Spokane Valley.
2. Appointment: Members of the Planning Commission shall be
nominated by the Mayor and confirmed by a majority vote of at least four (4) mernhers of the
City Council. Planning Cominissiuners shall be selected without respect to political affiliations
and shall serve without compensation. The Mayor, when considering appointments, shall
attempt to select residents that represent various interests and locations within the City.
Ordinance 35 Page 1 of 4
3, Number of MemberstTerms_ The Planning Commission shall
consist of seven (7) members. All members shall reside within the City of Spokane Valley. The
terms for the initial Commissioners shall be two (2) one (1) year terms, two (2) two (2) year
terms and three (3) three(3) year terms. The initial members and their terms shall be decided by
the Mayor and confirmed by the City Council. subsequent terms shall be for a three (3) year
period. Terms shall expire on the thirty-first day of December.
4. Removal: Members of the Commission may be removed by the
Mayor, with the concurrence of the City Council, for neglect of duty, conflict of interest,
malfeasance in office, or other just cause, or for unexcused absence from three (3) consecutive
regular meetings. Failure to qualify as to residency shall constitute a forfeiture of office, The
decision of the City Council regarding membership on the Planning Commission shall be final
and without appeal,
5, Vacancies. Vacancies occurring other than through the expiration
of terms shall be filled for the unexpired term in the same manner as for appointments.
6. Conflicts of Interest: Members of the Planning Commission shall
fully comply with RCW 42.23, Code of Ethics for Municipal Officers, RCW 42.36, Appearance
of Fairness, and such other rules and regulations as may be adopted from time to time by the City
Council regulating the conduct of any person holding appointive office within the City_ No
elected official or City employee may be a member of the Planning Commission-
Section 3, Meetings- Rules.
1. The Planning Commission shall every second. year organize and
elect from its members a Chair,who shall preside at all meetings of the Commission and perform
such other functions as determined by rule A Vice-Chair shall be elected to preside in the
absence of the Chair. A majority of the Commission members shall constitute a quorum for the
transaction of business, and a majority vote of those present shall be necessary to carry any,
proposition.
2. The Commission shall determine a regular meeting schedule (time,
place and frequency) and shall meet, at least, one time every month. All meetings shall he open
to the public.
3, The Commission shall adopt such rules and fegtilatiens procedures
as are necessary for the conduct of business and shall keep a taped record of its proceedings.
Section 4. Staff Support. Administrative staff support to the Planning Commission.
shall be provided by the City Planning and Community Development Department. In addition,
the Commission, through its Chair may request formal opinions or memorandums form the City
Attorney or Planning and Community Development Director on any pending matter.
Ordinance 35 Page 2 of4
Section 5. Duties and Responsibilities. The Planning Commission, as
an advis,oiy body to the City Council, shall perform and have the following duties and
responsibilities;
1. Assist in the preparation of a Comprehensive Plan and
Development Regulations in compliance with RCW 36 07A and 35A.63 including the
establishment of procedures for early and continuous public participation in the development and
arnendrnent of the Comprehensive Plan and the Development Regulations;
?. Review plans and regulations related to land use management;
shoreline management, environmental policy, transportation systems, public facilities and capital
infrastructure planning and development;
3. Upon request from the City Manager or City Council, review
potential annexations to the City;
4. Where design review is required by land use ordinances of the
City, perform such design review unless that review is delegated to some other appointed body
or City Staff;
5. Identify issues and recommend priorities for geographic sub-areas
including park and open space areas in the City;
6. Meet and confer with the Hearing Examiner to review the
administration of land use policies and ordinances to enhance the planning and permitting
process,
7. Make periodic written and oral reports to the City Council
addressing work in progress and other significant matters relating to the City;
Hold public hearings in the exercise of duties and responsibilities;
9. Perform such other duties and powers as may be conferred by
ordinance, resolution or motion of the City Council
Unless other wise assumed by the City Council, the Planning Commission
shall hold all public hearings required to be held in the course of adoption or amendment to the
Comprehensive Plan, the development regulations, adoption or amendment of the zoning map,or
adoption or amendment of regulations for the subdivision of land, shoreline management,
environmental regulations,and other land use ordinances of the City.
Section 6. Severability. If any section, sentence, clause or phrase of this ordinance
shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of any other
section, sentence, clause or phrase of this Ordinance.
Ordinance 35 Page 3 of 4
Section 7, Effective Date. This Ordinance shall be in Rill force and effect five (5)
days after publication of this Ordnance or a summary thereof in the official newspaper of the
City as provided by law,
Passed by the City Council of the City of Spokane Valley this 25th day of February 2003.
Mayor, Michael Devleming
ATTEST:
Interim City Clerk, Ruth Muller
Approved As To Form:
Interim.City Attorney, Stanley M. Schwartz
Date of Publication:
Effective Date: March 31, 2003
Ordinance 35 Page 4 of 4
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STATE OF WASHINGTON
DEPARTMENT OF COMMUNITY, TRADE AND ECONOMIC DEVELOPMENT
906 O&lcrbia St. SW • PO Bic 48300 • Olympia, Washington 98504-5300 • (360) 725-4CIOCI
The Plan'Ling Association of Washington
and
The Department of Community, Trade and Economic Development
Present
A Shote Course on Local Planning
Sponsored by the City of Spokane Valley
11707 East Sprague Avenue
City Hall—Council Chambers
6:30—9:30 p.m.
December 18,2003 Spokane Valley, Washington
Moderator: Ted Gage, AICP
Senior Planner
Growth Management Services
Department of Community,Trade and Economic Development
(360) 725-3049
to g{c cted.wa.gov
6:30—6:40 WELCOME AND INTRODUCTIONS ... Ted Gage
6:40—6:50 OVERVIEW AND CONTEXT FOR CAPITAL FACILITIES PLANNING ..
Gregg Dohm
A brief introduction to key role played by capital facilities planning in implementing the vision
of the city's comprehensive plan.
6:50.8:00 MAKING YOUR PLAN A REALITY: THE CAPITAL FACILITIES PLAN
... Randy Young
A detailed look at the requirements, components, timing, and financing of the capital facilities
plan., and the importance of involving citizens in that planning process.
8.00— 8:15 BREAK
8:15 - 8: 15 PREPARING A CAPITAL FACILITIES PLAN (CFP) FOR TRANSPORTATION
Ron Loewen
An overview of the components and strategies involved in preparing a CFP for transportation,
including establishing levels of service, addressing concurrency, and coordination across
jurisdictional boundaries.
8:45 -9:00 CONNTECTING THE CAPITAL FACILITIES PLAN (CFP) TO THE REST OF THE
COMPREHENSIVE PLAN . Gregg Dohrn
The Growth Management Act requires that community comprehensive plans demonstrate both
internal and external consistency_ How can you be sure that your plan meets this standard?
9:00 -9:30 QUESTIONS AND ANSWERS ......., Everyone
Presenters:
Gregg R. Dohrn, MCP
Associate Principal/NW Planning Services
Jones & Stokes
11820 Northup Way, Suite E300
Bellevue, WA 98005-1946
(425) 893-6432
dahrn sanet.cam
Randy Young
Henderson, Young & Company
8060 - 165th Ave NE, Suite 220
Redmond, WA 98052-3935
(425) 869-1786
rvcur,ghvco}tea aot.cem
Ron Loewen
Senior Transporation Engineer
Jones & Stokes
11820 Northup Way, Suite E300
Bellevue, WA 98005-1946
(425) 893-6436
rIDewenAisarietcgol
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Capital Facilities
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State of Washinr1on
December :2003
Henderson,
ones Stokes young &
Company
Evolution of Planning for Capital
Improvements
L Wish Lists
2. Master Plans
3 . Capital Facilities Plans
4. Impact Fees (CFP±)
Henderson,
ones & Stoke Young g &
Company
why Capital Facilities InThe Comp Plan9
1 . Support Development That Is Envisioned Or Authorized
By Land U se
2. Maintain Quality Of Life (Level Of Service Standards)
3 . Coordinate Plan Eleme ts, Master Flans, Special istriet
Plans
4. Truth in l nnin -
Henderson,
ones Stoke Young &
on,pny
Current Requirements For apital Facilities
Planning
1 . Inventory
•
t x
Locations
l_ Capacities
2. Forecast Of Future Needs
3 . Capital improvements
Locations
Capacities
Hendersar},
ones &Stoke Young
�_�.� Compan
Current Requirements For Capital Facilities
Plannmg (continued)
4. Financing Plan
Funding of Capital Improvements
rc:, Within Projected Funding Capacity
Clearly Identify Sources of Public Money
5. Coordination And Consistency
€ Reassess land use element if insufficient revenue
(;) Land use element, CFP, financing
Henderson,
"A-fl ones Stokes Young &
Cornpany
Current Requirements For Capital Facilities
Planning fro IMP?rieth
6. Optional (Impact Fee Requirement)
r Existing Deficiencies
Added Demands on Existing Facilities by New Development
(-r New Facilities deeded for New Development
7. Other Planning Requirements
q: Grants: IAC, PTF, etc.
ccFacilities: Transportation Improvement Programs; Coordinated Water
System flans, etc.
Henderson,
i?. ones 8z Stoke Young &
Company
Requirement
Inventory
1 . Insufficient
c Total capacities, but no detail (i.e., total park acreage, but no list
of parks with acreage for each)
No location information
2. Better
i n Lists of existing public facilities show capacity of each facility
Street address of existing facilities
Henderson '..:
oncs & StOke Young &
Company
Requirement # 1 :
Inventory (conhij e
3 . Best
Inventory includes current actual level of service of existing
facilities
Maps show location of existing public facilities
Henderson,
4-6 ones & Stoke,., Young &
Campary
Requirement #2 :
Forecast Of Future Needs
1 .. ill sufficient
Wish lists of project "needs" prepared by citizens and/or staff.
2. Better
(i) Data from, or reference to, functional master plans that analyze
the need for public facilities.
3 . Best
capital facility requirements analysis based on objective
criteria, such as level of service standards. Henderson,
A-1. 'ones & Stoke Young
Company
- . . .k
L . O . S . As Basis of Needs
1 . What Quantity Is Needed?
Development X Standard = Demand
Demand L.O.S. Capacity = Surpius or
Deficiency
2. Can We Afford The Needed Quantity?
Deficiency X Cost Per Unit = Total Cost
Total Cost - Revenue — Financial
F'easbility
Henderson,
Sr ones az Stoke Young &
Company
LOIS . As Basis of Needs : Example
1 . What Quantity Is Needed?
T;, 50 (000) pop. X 5 ac. (per 000) _ 250 acres
250 acres - 200 ac. owned = (50) acres
. Can We Afford The Needed Quantity?
LF, 50 ac. X $100,000 = $5 million cost
(I: $5 mil. - $4 mil. revenue — ($ 1 million)
Henderson,
41 ones & Stoke Young &
Company
..eivi of Service Analysis
Methodology BType Of Facility
Unit Of Capacity Per Unit Of Demand
c;' Water
Sewer �.
Parks
Libraries
Corrections
(ii; General Government Buildings
Schools Henderson,
Ones & ' tokc" Young &
Company
Level of Service Analysis
Methodology BBy Type Of Facility (02#rieme )
2. Response Time And Call Loads
Public Safety
3. Diminishing Vs. Continuous Capacity
Solid Waste
4 volume/Capacity Ratio Or Travel Time
t= Roads
5. Determined By L.O.S. Measurement
Mass Transit
6. Site Analysis
Drainage Henderson,
4-gli ones & Stoke Young
Company
Issues
1 . Sources Of Standards
Government Regulatory Agencies
Professional Associations
r Other Local Governments
Current Actual Level Of Service
2. Quality Vs. Quantity Of Service
3 . Ancillary Facilities Henderson,
-- ones Stole Young &
ur,
ISS continuecO
4. Standards For Facilities Owned By Other Providers
5 . Affect OfService Delivery Methods
i) Transportation: Alternate Modes; TDM
Solid Waste: Disposal Technolo y
(- Corrections: Alternate Sentencing; Home-Based Incarceration
_ Henderson,
ones & Stoke- Young
Company
Requirement # 3 :
Capital Imp
1 . Insufficient
Capital projects from functional master plans, CIPs, TIPs, etc.,
are incorporated by reference and/or costs are summarized by
types of facility, but not individual projects
f Projects include areas or general locations and size
2, Better
L'.; Lists of projects include cost and capacity of each project
Henderson,
'441:1
ones & stoke Young &
Company
Requirement # 3 .
Capital Improvements (continued)
Best
Analysis of facility capacity vs. requirement demonstrates that
the capacity of. new improvements will eliminate existing
deficiencies and serve planned development.
lc Maps show location of proposed capital improvements
F
5 Z".
Henderson, -
' ones & Stoke Young & r.
Company
Requirement #4 -
Financing Plan
1 . Insufficient
Lists of Revenue Source Names, Amounts (broad categories;
not linked to capital projects)
2. Better
Sources and Uses of Funds (revenues are linked to types of
projects)
Use of (or reference to) analyses of specific revenue source
capacity i.e., special studies or debt capacity calculations in
CAFR orOS)
Henderson;
z ` ones & Store Young
Company
Requirement #4 :
Financing Plan rl-onthmed)
3 . Best
In Full fiscal capacity analysis (operations and capital)
Separate forecast of revenue capacity (basis for revenues for
projects)
c� Revenue amounts, by specific source, for each capital
improvement
Estimates of impact of capital projects on future operating
budgets
Henderson,
3 6- ones tole Young &
i__ Company
Financial Capacity Issues
1 . Restricted Vs. Unrestricted Revenues
. Pay-As-You-Go Vs, Debt
3 . Current Revenue Sources Vs. New Sources Of Revenue
Henderson,
ASii ones az stoke.. Young
Company
Requirement # 5 :
Coordination And Consistency
1 . Insufficient
(it: Statement that land use element will be reassessed if revenue not
sufficientDeclaration that land use element, CFP, and financing are coordinated
and consistent
2. Better
Policy or ordinance requiring reassessment of land use if revenue not
sufficient
rF, Document consistency of populations, revenues, etc.
Henderson,
14n. ones & Stoke Young
Company
Requirement it 5 :
Coordination And Consistency (COntMl(eCh
3. Best
Fully funded CFP avoids need to reassess land use element
rF: Identification of multiple strategies to employ if revenue is insufficient
(see "Options to Balance Revenues, Costs and Land Use")
CFP targets public investment to land use priority areas.
Henderson,
4g: ones & Stoke Young &
Company
Options To Balance Revenues, Costs And
Land Use
1 . Increase Revenues
2 . Reduce Cost Of Facilities
3 . Reduce Development
4. Reduce Rate Of Demand
5. Reduce Levels Of Service
6. Combination
Henderson,
44-1 ones & Stoke., Young &
Company
Evolution. Of Evaluating Adequacy Of Public
Facilities
1 . Water & Sewer
2. Other Development elopment Regulations
3 . Subdivisions
4. SEPA
5 . Impact Fees
6. Concurrency / Adequacy
7. System Level Analysis Henderson,
4I 0 ones sz Stoke' Young &
Company
Adequacy
The Big Picture
---- -
Provide Public Facilities
At
Adopted Level Of Service Standard
No Later Than
(Pick ono)_ Occupancy & Use
6 Years rt
Henderson,
r ,I ons & Stoke Young &
Company
Adequacy
How Do You Determine "Adequacy" ?
Concept Is Like "Capacity Accounting"
1 . Current Capacity 20,000
+ Programmed Capacity 10,000
= Total Capacity (@ Los ?) 30,000
2. Total Capacity 30,000
-Current Demand 25,000
-Reserved Capacity 3,000
= Capacity Available For New Development 2,000
3. Capacity Available For New Development 2,000
-Capacity Required For Specific Applicant 2,500
= Surplus Or <Deficit> <500> Henderson,
kyr onesStoke Young &
Company
Adequacy
Seven Lucky Ways To Win At Adequacy
1 . Spend Everybody's Money
(Taxes)
(Buy Capacii )
2. Spend Somebody Else's Money
(Mitigations .nC or Impact Fees)
3. Manage L.O.S.
(:, A. Average L.O.S. (Zones Or creenlin s)
B. Targeted L.O.S. (Areas, Types Of Facilities, Individual Facilities)
(Reduce Need ForCapacity)
Henderson,
#Pert ones & Stoke Young
Company
At-leg/1(2u
Seven Lucky Ways To Win. AtAdequacy (continued)
4. Non-Capacity Solutions (I.E., TDM, Boulder-Petaluma)
(Reduce Dei ian
5. Non-"SOV" Solutions (I.E., l-OV Lanes, Transit, Pedestrian, Bicycle,
Rail)
(Divert Demand to Other Facilities)
. Exemptions (I.E., Vesting, SEP
(I none the Problem) _ -
7. Florida Bumper Sticker: "When All Else Fails, Lower Your
Standards"
(Reduce L.O. .)
(Reduce Need for Capacity)
Henderson,
WI ones & Stoke Young &
Company