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2015, 11-10 Regular MeetingAGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT MEETING Tuesday, November 10, 2015 Spokane Valley City Hall Council Chambers 11707 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting 6:00 p.m. CALL TO ORDER INVOCATION: Pastor Al Hulten, Valley Assembly Church PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a COMMITTEE, BOARD, LIAISON SUMMARY REPORTS MAYOR'S REPORT PROCLAMATION: (1) World Pancreatic Cancer Awareness; (2) Veterans Day PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except agenda as action items. (Action items include public hearings, and those items under NEW Public Comments will be taken on those items at the time those items are discussed.) When the podium, please state your name and city residence for the record and limit remarks to three 1. PUBLIC HEARING: Extension of Moratorium on Unlicensed Marijuana — Erik Lamb those on this BUSINESS. you come to minutes. 2. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of vouchers on Nov 10, 2015 Request for Council Action Form Totaling $1,511,143.99 b. Approval of Payroll for Pay Period Ending October 31, 2015: $448,097.53 c. Approval of October 27, 2015 Formal Format Council Meeting Minutes NEW BUSINESS 3. Second Reading Proposed Ordinance 15-019 Adopting 2016 Budget — Chelsie Taylor [public comment] 4. First Reading Proposed Ordinance 15-020 Adopting Marijuana Findings of Fact — Erik Lamb [public comment] 5. First Reading Proposed Ordinance 15-021 Amend SVMC 2.65 Credit Accounts— Cary Driskell, Erik Lamb [public comment] 6. First Reading Proposed Ordinance 15-022 Amending SVMC 3.30 Purchasing — Cary Driskell, Erik Lamb [public comment] 7. Proposed Resolution 15-009 Setting 3rd Ave. Street Vacation Planning Commission Public Hearing — Karen Kendall [public comment] 8. Motion Consideration: Collective Bargaining Agreement — John Whitehead [public comment] Council Agenda 11-10-15 Formal Format Meeting Page 1 of 2 PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except agenda as action items. (Action items include public hearings, and those items under NEW Public Comments will be taken on those items at the time those items are discussed.) When the podium, please state your name and city residence for the record and limit remarks to three ADMINISTRATIVE REPORTS 9. Lodging Tax Advisory Committee (LTAC) Recommended Allocations — Mark Calhoun 10. Comprehensive Plan Docket — John Hohman, Lori Barlow 11. New Website — John Whitehead 12. Advance Agenda INFORMATION ONLY (will not be discussed or reported): 13. Legislative Agenda 14. Quarterly Reports: Parks and Recreation; Operations and Administration 15. Sullivan Bridge Change Order #7 (Centennial Trail) 16. Private Rideshares: Uber, Lyft CITY MANAGER COMMENTS ADJOURNMENT those on this BUSINESS. you come to minutes. General Meetinj' Schedule (meeting schedule is always subject to change) Regular Council meetings are generally held every Tuesday beginning at 6:00 p.m. The Formal meeting formats are generally held the 2-1 and 41 Tuesdays. Formal meeting have time allocated for general public comments as well as comments after each action item. The Study Session formats (the less formal meeting) are generally held the 1st 311and 51 Tuesdays. Study Session formats DO NOT have time allocated for general public comments; but if action items are included, comments are permitted after those specific action items. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk at (509) 921-1000 as soon as possible so that arrangements may be made. Council Agenda 11-10-15 Formal Format Meeting Page 2 of 2 Spokane Valley rottamation City of Spokane Valley, Washington World Pancreatic Cancer Awareness Day WHEREAS, In 2015, an estimated 48,960 people in the United States will be diagnosed with pancreatic cancer; and 40,560 will die from the disease, with approximately 900 deaths occurring in Washington state; and WHEREAS, Pancreatic cancer is one of the deadliest cancers, is currently the fourth leading cause of cancer death in the United States, and is projected to become the second by 2020; and WHEREAS, Pancreatic cancer is the seventh most common cause of cancer -related deaths across the world; and is the only major cancer with a five-year relative survival rate in the single digits at just 7%; and WHEREAS, When symptoms of pancreatic cancer present themselves, it is generally late stage, and 73% of pancreatic cancer patients die within the first year of their diagnosis, and 93% die within the first five years; and WHEREAS, There will be an estimated 367,000 new pancreatic cancer cases diagnosed globally in 2015; and WHEREAS, The good health and well-being of the residents of Spokane Valley are enhanced as a direct result of increased awareness about pancreatic cancer and research into early detection, causes, and effective treatments. NOW, THEREFORE, 1, Dean Grafos, Mayor of the City of Spokane Valley, on behalf of the Spokane Valley City Councilmembers, do hereby proclaim the November 13, 2015, as World Pancreatic Cancer Awareness Day for the City of Spokane Valley, and I urge Spokane Valley citizens to join in this special observance and to recognize and support the Pancreatic Cancer Action Network. Dated this 4th day of November 2015. can Grafos, Mayor 0100"st4.„„ Spokane Valley PROCLAMATION City of Spokane Valley, Washington Support of Veterans and Quilts of Valor WHEREAS, The 11th hour of the 11th day of the 11th month of 1918, known as Armistice Day, was when major hostilities of World War I formally ended as the Armistice with Germany went into effect; and WHEREAS, The originally observed Armistice Day evolved in 1954 into the current Veterans Day holiday; and WHEREAS, Americans across our nation recognize November 11th as Veterans Day for the special remembrance of and to honor the men and women who served to protect our freedom; and WHEREAS, Citizens across our nation owe a great debt to those who served in defense of this nation and that throughout the generations, their sacrifices have preserved our form of government, even though for many that sacrifice ended in permanent injury or death; and WHEREAS, As a means of honoring these dedicated men and women, we lend our support to the "Quilts of Valor Foundation," a non-profit foundation whose goal is to give tangible comfort to all physically or psychologically wounded servicemembers by awarding them with a Quilt of Valor, thereby honoring them for their sacrifices. NOW, THEREFORE, BE IT RESOLVED that I, Dean Grafos, Mayor of the City of Spokane Valley, Washington, on behalf of the Spokane Valley City Councilmembers, do hereby declare that the Quilts of Valor Foundation be recognized as a significant means of honoring our Veterans on November 11, 2015 VETERANS DAY and I urge Spokane Valley citizens to join me in thanking all veterans for their sacrifice and service to our country, and to thank the Quilts of Valor Foundation for their altruism and generosity as they work to honor our service men and women. Dated this 10th day of November 2015. Dean Grafos, Mayor Meeting Date: CITY OF SPOKANE VALLEY Request for Council Action November 10, 2015 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ® public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Public hearing on six-month extension of moratorium on all marijuana uses other than those licensed by the Washington Liquor Control Board. GOVERNING LEGISLATION: RCW 36.70A.390; RCW 69.50 (Initiative 502 has been codified as RCW 69.50) and WAC 314-55; RCW 69.51A; SVMC Title 19. PREVIOUS COUNCIL ACTION TAKEN: Staff has provided numerous administrative reports on the legalization of marijuana since March, 2013. City Council adopted regulations regarding restrictions on recreational marijuana on July 22, 2014. City Council adopted a moratorium on unlicensed marijuana use on December 9, 2014. City Council adopted a moratorium on new licensed or registered marijuana uses on October 6, 2015. BACKGROUND: The City adopted regulations governing the zoning, buffers, and other land use restrictions on recreational marijuana production, processing, and retail stores in July 2014. Such regulations were based, in part, on the laws and regulations then in place under chapter 69.50 RCW and chapter 314-55 WAC. Those laws and regulations limited the total number of retail stores within the City to three and set a state-wide cap on total production space. While the City considered and adopted regulations governing recreational marijuana, it did not initially adopt regulations related to unlicensed medical marijuana due to the uncertainty surrounding the potential for State regulations and to the uncertain status of unlicensed medical marijuana under RCW 69.51A. Given the uncertainty surrounding marijuana uses not licensed by the Washington Liquor Control Board (now the Washington Liquor and Cannabis Board, and hereinafter referred to as the "WSLCB"), the lack of regulation over such uses, and the shift towards more medical marijuana activities that the City was experiencing in 2014, staff believed a moratorium was appropriate on all marijuana uses not licensed or regulated by the WSLCB in order to allow the City time to research appropriate final regulations, up to and including bans over such unlicensed marijuana uses, to limit the potential for abuse of such uses, and to further limit access of marijuana to minors. On December 9, 2014, pursuant to Ordinance No. 14-021, the City Council adopted a moratorium on unlicensed marijuana uses to allow the State to come forward with what the City anticipated to be medical marijuana legislation in 2015 and to allow the City time to develop appropriate regulations regarding medical marijuana as well as any increase in licenses that might result from the State's 2015 marijuana legislation. Ordinance No. 14-021 provided for the moratorium to last "for a period of 365 days from the [effective date], unless repealed, extended, or modified by the City Council after subsequent public hearing(s) and entry of appropriate findings of fact, pursuant to RCW 35A.63.220 and RCW 36.70A.390." As anticipated, the State adopted comprehensive marijuana legislation in 2015. During an extended session, the State adopted legislation that (1) reconciled the medical and recreational marijuana markets by establishing a "medical marijuana endorsement" that retail licensees will be able to obtain to sell medical marijuana to qualified patients and designated providers, while also making unlicensed collective gardens illegal by July 1, 2016, (2) expanded the amount of marijuana production that may be conducted state-wide to accommodate the needs of marijuana retailers with medical marijuana endorsements, (3) created "cooperatives" which must be registered by the WSLCB, and (4) created a new license for common carriers to deliver and transport marijuana between licensed marijuana producers, processors, and retailers and created a new marijuana research license for permitees to produce, process, and possess marijuana for certain limited research purposes. Further, as part of its 2015 legislation, the State required an increase in the number of marijuana retail licenses to "accommodate the medical needs of qualifying patients and designated providers" and directed the WSLCB to promulgate rules and regulations for setting the number of increased retail licenses, accepting new retail license applications and accepting applications for medical marijuana endorsements. As required pursuant to Section 3 of Ordinance No. 14-021, throughout 2015, the City has been working through the work plan to consider the 2015 State legislation and to develop and adopt comprehensive City marijuana regulations. The process of developing City amendments included a discussion with City Council on potential amendments on August 18, 2015. The Planning Commission conducted its first study session on potential amendments on October 22, 2015. However, on September 23, 2015, the WSLCB issued, effective immediately, its Emergency Rules #15-18 (the "WSLCB Emergency Rules") to amend chapter 314-55 WAC to provide for (1) the WSLCB to begin accepting marijuana retail license applications on October 12, 2015, with the limit on the number of marijuana retail licenses to be set at a later date, (2) the WSLCB to begin accepting applications for medical marijuana endorsements, and (3) the state cap on maximum marijuana production space to be set at a later date. Concurrently with the issuance of its Emergency Rules the WSLCB also issued its Proposed Rules #15-17, which are subject to ongoing public comment prior to final adoption in late 2015 or early 2016, and pursuant to which the WSLCB also provided that the limit on the number of marijuana retail licenses and state cap on marijuana production space will be set at a later date. Given the uncertainty surrounding the unknown final number of retail uses and production space and the appropriateness of current City regulations to account for such an unknown increase, as well as to prevent potential vesting of uses that may ultimately be inconsistent and incompatible with the City's final regulations, the City Council adopted a moratorium on new licensed or registered marijuana uses on October 6, 2015. This additional moratorium contains the same work plan requirement for the City to develop and adopt comprehensive marijuana regulations. The City continues to work through the required work plans for both moratoriums. Planning Commission is scheduled to have second and third study sessions on the development of comprehensive marijuana regulations on November 12, 2015 and December 10, 2015. However, due to the extended length of the 2015 State Legislative session, the issuance of the WSLCB's Emergency Rules, and the adoption of the moratorium on new licensed or registered marijuana uses, the City will not complete the work plan and develop and adopt comprehensive marijuana regulations by December 9, 2015, when the moratorium on unlicensed marijuana uses expires. Accordingly, staff believes a six-month renewal and extension of the moratorium on unlicensed marijuana is appropriate to allow the City to complete the development and adoption of its comprehensive marijuana regulations. RCW 36.70A.390 authorizes the City to adopt a six-month renewal and extension of an existing moratorium, provided the City first conducts a public hearing and adopts findings of fact justifying the renewal and extension of the moratorium prior to such renewal. Further, Section 3 of Ordinance No. 14-021 expressly recognizes the City's authority to renew and extend the moratorium on unlicensed marijuana uses. This public hearing is being conducted pursuant to state law and Section 3 of Ordinance No. 14- 021 to take public comment on the renewal and six-month extension of the moratorium on unlicensed marijuana uses to allow the City time to complete development and adoption of its comprehensive marijuana regulations. Notice of the public hearing was properly published on October 30, 2015 and November 6, 2015 in the Valley News Herald, the City's legal publication. At the public hearing, the City Council will take public comment on the renewal and at a subsequent meeting consider findings of fact and a six-month renewal of the moratorium. OPTIONS: Conduct the public hearing. RECOMMENDED ACTION OR MOTION: Conduct the public hearing. BUDGET/FINANCIAL IMPACTS: N/A. STAFF CONTACT: Erik Lamb, Deputy City Attorney ATTACHMENTS: Ordinance No. 14-021; copy of published notice of public hearing from October 30. Notice of the public hearing will be published on November 6, 2015, but was not available for inclusion with this RCA. CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 14-021 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ADOPTING A MORATORIUM ON THE ESTABLISHMENT OF ALL MARIJUANA USES OTHER THAN MARIJUANA PRODUCERS, MARIJUANA PROCESSORS, AND MARIJUANA RETAIL SALES AS LICENSED BY THE WASHINGTON STATE LIQUOR CONTROL BOARD PURSUANT TO CHAPTER 69.50 RCW AND REGULATED BY CHAPTER 19.85 SPOKANE VALLEY MUNICIPAL CODE AND SPOKANE VALLEY MUNICIPAL CODE SECTION 19.120.050, AND OTHER MATTERS RELATING THERETO. WHEREAS, since 1970, federal law has prohibited the manufacture and possession of marijuana as a Schedule I drug, based on the federal government's categorization of marijuana as having a "high potential for abuse, lack of any accepted medical use, and absence of any accepted safety for use in medically supervised treatment." Gonzales v. Raich, 545 U.S. 1, 14 (2005), Controlled Substance Act, 84 Stat. 1242, 21 U.S.C. 801 et seq; and WHEREAS, Initiative Measure No. 692, approved by the voters of Washington State on November 3, 1998, and now codified as chapter 69.51A RCW, created an affirmative defense for "qualifying patients" to the charge of possession of marijuana; and WHEREAS, in 2011, the Washington State Legislature considered and passed ESSSB 5073 that, among other things, (1) authorized the licensing of medical cannabis dispensaries, production facilities, and processing facilities, (2) permitted qualifying patients to receive certain amounts of marijuana for medicinal purposes from designated providers, (3) permitted collective gardens by qualifying patients whereby they may, consistent with state law, collectively grow marijuana for their own use, (4) and clarified that cities were authorized to continue to use their zoning authority to regulate the production, processing, or dispensing of marijuana under ESSSB 5073 and chapter 69.51A RCW within their respective jurisdictions; and WHEREAS, on April 29, 2011, former governor Christine Gregoire vetoed the portions of ESSSB 5073 that would have provided the legal basis for legalizing and licensing medical cannabis dispensaries, processing facilities, and production facilities, thereby making these activities illegal; and WHEREAS, on November 6, 2012, voters of the State of Washington approved Initiative Measure No. 502 ("I-502"), now codified in chapters 69.50, 46.04, 46.20, 46.21, and 46.61 Revised Code of Washington ("RCW"), which provisions, (1) decriminalized possession and use of certain amounts of marijuana and marijuana paraphernalia; (2) amended state laws pertaining to driving under the influence of intoxicants to include driving under the influence of marijuana; and (3) established a regulatory system licensing producers, processors, and retailers of recreational marijuana for adults 21 years of age and older, and required the Washington State Liquor Control Board (the "LCB") to adopt procedures and criteria by December 1, 2013 for issuing licenses to produce, process, and sell marijuana; and WHEREAS, on August 29, 2013, the United States Department of Justice issued a memo providing updated guidance on marijuana enforcement in response to the adoption of I-502. Several ongoing federal enforcement priorities were outlined, including prevention of crime and preventing distribution of marijuana to minors. Further, the memo provided that the Department would not seek ongoing prosecution of marijuana providers, users, and local officials in states that authorized marijuana, provided that those state and local governments "implement strong and effective regulatory and enforcement systems that will address the threat those state laws could pose to public safety, public Ordinance 14-021 Page 1 of 5 health, and other law enforcement interests. A system adequate to that task must not only contain robust controls and procedures on paper; it must also be effective in practice;" and WHEREAS, the LCB has established a comprehensive regulatory scheme for the licensing, operation, and enforcement of recreational marijuana production, processing, and retail sales shops under chapter 314-55 WAC; and WHEREAS, in 2014, the Washington State Legislature considered, but did not adopt E3SSB 5887 that would have reconciled the comprehensive state regulatory scheme for recreational marijuana under I-502 and the lack of regulatory oversight and controls over medical marijuana under chapter 69.51A RCW; and WHEREAS, the possession of medical marijuana, operation of collective gardens, and services provided by designated providers remain illegal under chapter 69.51 A RCW and Cannabis Action Coalition v. City of Kent, 180 Wn. App. 455 (2014), cert. granted, with such activities only entitled to an affirmative defense; and WHEREAS, RCW 69.50.445 prohibits the opening of a package containing marijuana, useable marijuana, or a marijuana -infused product, or consumption of marijuana, useable marijuana, or a marijuana -infused product "within view of the general public," but does not otherwise regulate operation of any "private" marijuana consumption facility, "vaping" of marijuana extracts or oils, or other unlicensed marijuana operations; and WHEREAS, unlike recreational licensed marijuana production, processing, and retail sales under chapter 69.50 RCW, all other marijuana uses, including medical marijuana and businesses offering "private" consumption or "vaping," remain unlicensed marijuana uses that are largely unregulated and are not subject to review, licensing, or enforcement by the LCB; and WHEREAS, the Washington State Legislature is likely to propose and consider legislation on medical marijuana in the upcoming 2015 Legislative session, but the City cannot determine what that legislation may provide or when or if it will be passed; and WHEREAS, the City of Spokane Valley Police have informally documented 45 marijuana -related crimes since November 13, 2013, with at least 30 of those involving persons under the age of 21; and WHEREAS on July 22, 2014, the City adopted Ordinance No. 14-008, which established in chapter 19.85 of the Spokane Valley Municipal Code ("SVMC") and SVMC 19.120.050 regulations, zoning, buffers, and other limitations on marijuana producers, processors, and retail sellers licensed under chapter 69.50 RCW, but which did not regulate unlicensed marijuana uses; and WHEREAS, as of October 28, the City had at least 18 medical -marijuana related businesses registered within the City, all of which provide marijuana outside of the licensing, regulation, enforcement of the LCB, none of which are licensed marijuana producers, processors, or retail outlets under chapter 69.50 RCW, and none of which are subject to the City's regulations under SVMC 19.85 or SVMC 19.120.050; and WHEREAS, pursuant to Article 11, Section 11 of the Washington Constitution, the City of Spokane Valley is authorized to "make and enforce within its limits all such local police, sanitary and other regulations as are not in conflict with general laws," which includes the adoption of regulations governing land uses within the City; and WHEREAS, RCW 36.70A.390 provides that "A county or city governing body that adopts a moratorium, interim zoning map, interim zoning ordinance, or interim official control without holding a Ordinance 14-021 Page 2 of 5 public hearing on the proposed moratorium, interim zoning map, interim zoning ordinance, or interim official control, shall hold a public hearing on the adopted moratorium, interim zoning map, interim zoning ordinance, or interim official control within at least sixty days of its adoption, whether or not the governing body received a recommendation on the matter from the planning commission or department. If the governing body does not adopt findings of fact justifying its action before this hearing, then the governing body shall do so immediately after this public hearing. A moratorium, interim zoning map, interim zoning ordinance, or interim official control adopted under this section may be effective for not longer than six months, but may be effective for up to one year if a work plan is developed for related studies providing such a longer period. A moratorium, interim zoning map, interim zoning ordinance or interim official control may be renewed for one or more six-month periods if a subsequent public hearing is held and findings of fact are made prior to each renewal;" and WHEREAS, a moratorium enacted under RCW 35A.63.220 and/or RCW 36.70A.390 is a method by which local governments may preserve the status quo so that new plans and regulations will not be rendered moot by intervening development; and WHEREAS, RCW 35A.63.220 and RCW 36.70A.390 both authorize the enactment of a moratorium, interim zoning map, interim zoning ordinance, or interim official control prior to holding a public hearing; and WHEREAS, pursuant to WAC 197-11-880, the adoption of this Ordinance is exempt from the requirements of a threshold determination under the State Environmental Policy Act; and WHEREAS, the lack of regulatory oversight at any level over unlicensed marijuana uses, such as medical marijuana collective gardens, designated providers, and "private" marijuana consumption businesses, (1) creates a market for marijuana that is inconsistent with the highly regulated market established by licensed producers, processors, and retail sales by the LCB, (2) allows increased access to marijuana by minors, and (3) creates a risk to the public health, safety and welfare because of the lack of regulatory oversight and potential for abuse; and WHEREAS, on November 4, 2014, the City Council adopted its 2015-2017 Legislative Agenda, which included an item wherein the City Council stated it would "support the reconciliation of the recreational and medical marijuana statutes," "support development of one system that would regulate medical and recreational marijuana, (including the elimination of medical marijuana), in Washington State," and would "support State regulations which close gaps within current legislation: Vaping, edibles, oils, and `private' consumption/facilities; and under age possession and consumption;" and WHEREAS, additional time is necessary to allow the City to conduct appropriate research to analyze the allowance, siting, and necessary land -use regulations for unlicensed marijuana uses under existing state law, and to determine what, if any, regulations may be passed by the Washington State Legislature in the upcoming 2015 legislative session regarding unlicensed marijuana uses and the impact of such laws on unlicensed marijuana uses within the City; and WHEREAS, a moratorium will provide the City with additional time to review and amend its public health, safety, and welfare requirements and zoning and land use regulations related to the establishment and operation of unlicensed marijuana uses; and WHEREAS, Washington State law, including RCW 35A.63.220 and RCW 36.70A.390, authorizes the City to adopt a moratorium, provided the City conducts a public hearing on the moratorium within 60 days of the date of adoption of the moratorium; and WHEREAS, the City has authority to establish a moratorium concerning the establishment and operation of unlicensed marijuana uses as a necessary stop -gap measure: (1) to provide the City with an Ordinance 14-021 Page 3 of 5 opportunity to study the issues associated with allowing, siting, and regulating unlicensed marijuana uses, including determining what, if any, regulations are passed by the Washington State Legislature in the upcoming 2015 legislative session and the impacts of those laws upon unlicensed marijuana uses; (2) to protect the health, safety, and welfare of the citizens of the City of Spokane Valley by avoiding and ameliorating negative impacts and unintended consequences of additional unlicensed marijuana; and (3) to avoid applicants possibly establishing vested rights contrary to and inconsistent with any revisions the City may make for its rules and regulations as a result of the City's study of this matter; and WHEREAS, the City Council finds that the moratorium imposed and established by this Ordinance is necessary for the immediate preservation of the public health, public safety, public property and public peace. NOW, THEREFORE, the City Council of the City of Spokane Valley ordains as follows: Section 1. Preliminary Findings. The City Council hereby adopts the above recitals as findings of fact in support of this Ordinance. Section 2. Moratorium Established. A. The City Council hereby declares and imposes a moratorium upon the submission, acceptance, processing, modification or approval of any permit applications or licenses by or for unlicensed marijuana use. B. For purposes of this moratorium, "unlicensed marijuana use" means the production, growing, processing, manufacturing, extraction, infusion into edible solids, liquids or gummies, allowing consumption on the premises of, sale, distribution, or delivery of marijuana, marijuana -infused products, extracts, concentrates, oils, or any other form of product containing or derived from marijuana and intended for human use by any business, association or other for-profit or not-for-profit establishment, including but not limited to collective gardens, designated providers, medical marijuana dispensaries, or private marijuana "vaping," smoking, or consumption clubs; provided, however, "unlicensed marijuana use" shall not include any marijuana producer, marijuana processor, or marijuana retailer that has received and holds a valid marijuana producer, marijuana processor, or marijuana retailer license from the Washington Liquor Control Board pursuant to chapter 69.50 RCW and chapter 314-55 WAC; provided, further, if a building permit for work within a business is necessary in order for a business to obtain a valid marijuana license from the Washington Liquor Control Board under chapter 69.50 RCW, the City may accept and process such permit prior to the applicant receiving its license from the Washington Liquor Control Board. C. "Unlicensed marijuana use" does not and shall not include any personal possession or use of marijuana, marijuana -infused products, marijuana extracts, marijuana concentrates, marijuana oils, or other form of product containing or derived from marijuana and intended for human use by any person pursuant to chapter 69.50 RCW or by any qualifying patient pursuant to RCW 69.51A.040. D. Nothing herein shall affect the processing or consideration of any existing and already - submitted complete land -use or building permit applications that may be subject to vested rights as provided under Washington law. Section 3. Work Plan. The following work plan is adopted to address the issues involving the City's regulation of, and the establishment of unlicensed marijuana uses: A. The City of Spokane Valley Planning Commission is hereby authorized and directed to hold public hearings and public meetings to fully receive and consider statements, testimony, positions, Ordinance 14-021 Page 4 of 5 and other documentation or evidence related to the public health, safety, and welfare aspects of unlicensed marijuana uses. B. The City of Spokane Valley Planning Commission is hereby authorized and directed to work with City staff and the citizens of the City, as well as all public input received, to develop proposals for regulations pertaining to the establishment of unlicensed marijuana uses, which regulations may provide provisions restricting or limiting unlicensed marijuana use up to and including bans, to be forwarded and recommended to the City Council for its consideration. Section 4. Public Hearing. Pursuant to RCW 35A.63.220 and 36.70A.390, the City Council shall conduct a public hearing on January 27, 2015 at 6:00 p.m., or as soon thereafter as the matter may be heard, at the City of Spokane Valley City Hall, 11707 East Sprague, Spokane Valley, 99206, City Council Chambers, to hear and consider the comments and testimony of those wishing to speak at such public hearing regarding the moratorium set forth in this Ordinance. Section 5. Duration. The moratorium set forth in this Ordinance shall be in effect as of the date of this Ordinance and shall continue in effect for a period of 365 days from the date of this Ordinance, unless repealed, extended, or modified by the City Council after subsequent public hearing(s) and entry of appropriate findings of fact, pursuant to RCW 35A.63.220 and RCW 36.70A.390. Section 6. Ratification. Any act consistent with the authority set forth herein and prior to the effective date of this Ordinance is hereby ratified and affirmed. Section 7. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this Ordinance. Section 8. Declaration of Emergency; Effective Date. This Ordinance is designated as a public emergency necessary for the protection of public health, safety, and welfare and therefore shall take effect immediately upon adoption by the City Council. Passed by the City Council this 9th day of December, 2014. ATTS 7`. - 'City Clerk, Christirie Bainbridge Approved as orm: A /V OfficeJhe Ci ttorney Date of Publication: December 12, 2014 Effective Date: December 9, 2014 Ordinance 14-021 Dean Grafos vI . yor Page 5 of 5 Friday, October 30, 2015 SUMMONS BY PUBLICATION SUPERIOR COURT OF WASHINGTON, IN AND FOR THE COUNTY OF SPOKANE No. 15-2-01097-7 WELLS FARGO BANK, N.A., its successors in interest and/or assigns, Plaintiff, v. UNKNOWN HEIRS AND DEVISEES OF DEBRA A. SLONE; DEBRA A. SLONE; JAY LEE EVEY; CRYSTAL L.' SLONE; HUDSON & KEYSE LLC; OCCUPANTS OF THE PREMISES, Defendants. TO THE DEFENDANTS Unknown Heirs and Devisees of Debra A. Slone and Debra A. Slone described in the complaint: You are hereby summoned to appear within sixty (60) days after the date of the first publication of this summons, to Wit, within sixty (60) days after October 30, 2015 and defend the real property foreclosure action in Spokane County Superior Court, and answer the complaint of Wells Fargo Bank, N.A., ("Plaintiff"). You are asked to serve a copy of your answer or responsive pleading upon the undersigned attorneys for Plaintiff at its office stated below. In case of your failure to do so, judgment will be rendered against you according to the demand of the complaint, which has been filed with the Clerk of said Court. The purpose of this lawsuit is to obtain a judgment, and if not Immediately paid, to be satisfied through the foreclosure of real property located in Spokane County, Wash- ington, and legally described as follows: PART OF TRACT 14, PLEASANT PRAIRIE TRACTS, AS PER PLAT RECORDED IN VOLUME "N" OF PLATS, PAGE 39, DESCRIBED AS FOLLOWS: BEGINNING AT A POINT ON THE NORTH LINE OF SAID TRACT 14, 225 FEET WEST OF THE CORNER OF BREVIER AND ADAMS ROAD; THENCE DUE SOUTH 328 FEET TO THE NORTH BOUNDARY LINE OF TRACT 15; THENCE WEST 375 FEET ALONG THE SAID NORTH BOUNDARY LINE OF TRACT 15; THENCE NORTH 328 FEET TO THE NORTH BOUNDARY LINE OF TRACT 14; THENCE EAST TO A POINT 225 FEET WEST OF THE CORNER OF BREVIER AND ADAMS ROAD AND THE POINT OF BEGINNING; EXCEPT THE WEST 150 FEET; TOGETHER WITH THAT PORTION OF THE WEST 50 FEET OF THE EAST 225 FEET OF TRACT 14, PLEASANT PRAIRIE TRACTS, AS PER PLAT RECORDED IN VOL- UME "N" OF PLATS, PAGE 39, DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHWEST CORNER OF SAID WEST 50 FEET OF THE EAST 225 FEET OF SAID nrfcr arrvno+rrc VA -MN Yg WAbnrrvU- - ----- TON. More commonly known as: 214 WEST 6TH AVENUE #205, SPOKANE, WA 99204 which is subject to that certain Deed of Trust dated 4/9/2010, recorded 4/13/2010, under 5891432 records of SPOKANE County, Washington , from JOHN W. EGLY, A MAR- RIED MAN, as Grantor(s), to FIRST AMERICAN TITLE.. as.Trustee, So secure an obligation in favor of MORTGAGE ELECTRONIC REGISTRATION SYS- TEMS, INC., AS NOMINEE FOR CHERRY CREEK MORTGAGE CO., INC. , as Ben- eficiary, the beneficial Interest in which was assigned by MORTGAGE ELECTRONIC REGISTRATION SYSTEMS, INC., AS NOMINEE FOR CHERRY CREEK MORT- GAGE ORTGAGE CO., INC. (or by its successors -in - Interest and/or assigns, if any), to BANK OF AMERICA, N.A.. II. No action commenced by the Beneficiary of the Deed of Trust is now pending to seek satisfaction of the obligation in any Court by reason of the Borrower's or Grantor's default on the obli- gation secured by the Deed of Trust/Mort- gage. III. The default(s) for which this foreclosure is made is/are as follows: Failure to pay when due the folio wing amounts which are now in arrears: $32,352.14 IV. The sum owing on the obligation secured by the Deed of Trust is: The principal sum of $96,708.11, together with interest as provided in the Note from 8/1/2012 on, and such other costs and fees as are provided by statute. V. The above-described real property will be sold to satisfy the expense of sale and the obligation secured by the Deed of Trust as provided by statute. Said sale will be made without warranty, ex- pressed or implied, regarding title, posses- sion or encumbrances on 11/30/2015. The defaults referred to in Paragraph III must be cured by 11/19/2015 (11 days before the sale date) to cause a discontinuance of the sale. The sale will be discontinued and terminated if at any time before 11/19/2015 (11 days before the sale) the default as set forth in Paragraph III is cured and the Trustee's fees and costs are paid. Payment must be in cash or with cashiers or certified checks from a State or federally chartered bank. The sale may be terminated any time after the 11/19/2015 (11 days before the sale date) and before the sale, by the Bor- rower or Grantor or the holder of any re- corded junior lien or encumbrance by paying the principal and interest, plus costs, fees and advances, if any, made pursuant to the terms of the obligation and/or Deed of Trust, and curing all other defaults. VI. A written Notice of Default was transmitted by the Beneficiary or Trustee to the Borrower and Grantor at the following address(•es ): NAME JOHN W. EGLY, A MARRIED MAN ADDRESS 214 WEST 6TH AVENUE #205, SPOKANE, WA 99204 by both first class and certified mail, proof of which is in the possession of the Trustee; and the Bor- rower and Grantor were personally served, If applicable, with said written Notice of Default or the written Notice of Default was posted In a conspicuous place on the real property described In Paragraph I above, and the Trustee has possession of proof of such service or posting. These require- ments were completed as of 12/3/2013. VII. The Trustee whose name and address are set forth below will provide in writing to City of Spokane Valley Notice of Public Hearing Pursuant to RCW 35A.63.220 and 36.70A.390, the Spokane Valley City Council will conduct a public hearing Tuesday, November 10, 2015, beginning at 6:00 p.m. or as soon thereafter as pos- sible, to receive public input on extending the City's moratorium upon the "establish- ment of all marijuana uses other than marijuana producers, marijuana processors, and marijuana retail sales as licensed by the Washington State Liquor Control Board pursuant to chapter 69.50 RCW and regulated by chapter 19.85 Spokane Valley Municipal Code and Spokane Valley Municipal Code section 19.120.050," as originally established pursuant to Ordinance No. 14-021. The moratorium was adopted pursuant to Ordinance No. 14-021, a copy of which is available upon request to the City Clerk, and is also on the City's website at www.spokanevalley.org. Public input may be made in person or in writing. Written comments should be submitted to the City Clerk and must be received prior to 5:00 p.m. November 10, 2015. The public hear- ing will be held In City Council Chambers, 11707 East Sprague Avenue, Spokane Valley, WA, 99206. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physi- cal, hearing, or other impairments, please contact the City Clerk at (509) 720-5102 as soon as possible so that arrangements may be made. Christine Bainbridge, MMC • Spokane Valley City Clerk Publish Dates: October 30, and November 6,2015 SHERIFF'S NOTICE TO JUDGMENT DEBTORS OF SALE OF REAL PROPERTY IN THE SUPERIOR COURT OF THE STATE OF WASHINGTON FOR SPOKANE COUNTY NO. 14-2-00458-8 CITIMORTGAGE, INC., Plaintiff vs THE ESTATE OF BUD W. BROWN, DE- CEASED; THE UNKNOWN HEIRS AND DEVISEES OF BUD W. BROWN, DE- CEASED; JANE DOE BROWN, SPOUSE OF BUD W. BROWN, DECEASED; AMERI- CAN GENERAL FINANCE, INC.; DE- PARTMENT OF SOCIAL AND HEALTH SERVICES, FINANCIAL SERVICES AD- MINISTRATION, OFFICE OF FINANCIAL RECOVERY; JOHN AND JANE DOES, I THROUGH V, OCCUPANTS OF THE SUBJECT REAL PROPERTY, AND ALSO ALL OTHER PERSONS OR PARTIES UNKNOWN, CLAIMING ANY RIGHT, TITLE, INTEREST, LIEN OR ESTATE IN THE PROPERTY HEREIN DESCRIBED, Defendants TO: The Estate of Bud W. Brown, deceased (In Rem). A Third Order of Sale has been Issued in Spokane Valley News Herald Section 2 Page 9 ,.--a�vcnamnvcrmu.--- Grahtor's defauI1 on the obligation secured 10/16, 10/23, 10/30 by the Deed of Trust/Mortgage. III. The NOTICE TO CREDITORS SUPERIOR COURT STATE OF WASHINGTON COUNTY OF SPOKANE No. 15-4-01498-8 In the Matter of the Estate of: JEWEL E. GILMORE, Deceased. The Personal Representative named below has been appointed and has qualified as Personal Representative of this Estate. Per- sons having a claim against the deceased must, prior to the time such claim would be barred by any otherwise applicable statute of limitations, serve their claim on the Per- sonal Representative or on the attorney of record at the address stated below and file an executed copy of the claim with the Clerk of this Court within four (4) months after the date of first publication of this Notice, or within four (4) months after the date of the filing of the copy of this Notice with the Clerk of the Cowl, whichever is the later or, except under those provisions included in RCW 11.40.011 or Section 4 of this Act, the claim will be forever barred. DATE OF FILING NOTICE TO CREDITORS with the Clerk of the Court: October 22, 2015 DATE OF FIRST PUBLICATION: October 30, 2015 KAYDEN S. GILMORE Personal Representative Address: 4344B Dickman Way Springdale, WA 99173 Crary, Clark & Domenico, P.S. East 9417 Trent Avenue Spokane, Washington 99206-4285 10/30, 11/6, 11/13 SHERIFF'S PUBLIC NOTICE OF SALE OF REAL PROPERTY IN THE SUPERIOR COURT OF THE STATE OF WASHINGTON FOR SPOKANE COUNTY CAUSE NO. 14-2-02875-4 LIBERTY HOME ,EQUITY SOLUTIONS, INC. Plaintiff vs ESTATE OF ALVIN J. GILBERTSON; ES- TATE OF EVELYN M. GILBERTSON; LIN- DA SUE SHEA; CHERYL ANN PATRICK; THOMAS M. PATRICK; SECRETARY OF HOUSING AND URBAN DEVELOPMENT; UNKNOWN HEIRS, SPOUSE, LEGATEES AND DEVISEES OF THE ESTATE OF ALVIN J. GILBERTSON AND ESTATE OF EVELYN M. GILBERTSON; DOES 1-10 INCLUSIVE; UNKNOWN OCCUPANTS OF THE SUBJECT REAL PROPERTY; PARTIES IN POSSESSION OF THE SUBJECT REAL PROPERTY; PARTIES CLAIMING A RIGHT TO POSSESSION OF THE SUBJECT PROPERTY; ALL OTHER UNKNOWN PERSONS OR PARTIES CLAIMING ANY RIGHT, TITLE, ESTATE, LIEN, OR INTEREST IN THE REAL ES- TATE DESCRIBED IN THE COMPLAINT HEREIN; Defendant(s) TO: ESTATE OF ALVIN J. GILBERTSON default(s) for which this foreclosure is made is/are as follows: Failure to pay when due the .follo wing amounts which are now in arrears: $11,140.36 IV. The sum owing on the obligation secured by the Deed of Trust is: The principal sum of 1103,164.72 , to- gether with interest as provided in the Note hen) 7/1/2014"on, avid such other cdsis and fees as are provided by statute. V. The above-described real property will be sold to satisfy the expense of sale and the obliga- tion secured by the Deed of Trust as pro- vided by statute. Said sale will be made without warranty, expressed or Implied, regarding title, possession or encum- brances on 11/30/2015 . The defaults re- ferred to In Paragraph III must be cured by 11/19/2015 (11 days before the sale date) to cause a discontinuance of the sale. The sale will be discontinued and terminated if at any time before 11/19/2015 (11 days before the sale) the default as set forth in Paragraph III is cured and the Trustee's fees and costs are paid. Payment must be in cash or with cashiers or certified checks from a State or federally chartered bank. The sale may be terminated any time after the 11/19/2015 (11 days before the sale date) and before the sale, by the Borrower or Grantor or theholderof any recorded junior Ilen or encumbrance by paying the principal and interest, plus costs, fees and advances, if any, made pursuant to the terms of the obligation and/or Deed of Trust, and curing all other defaults. VI. A written Notice of Default was transmitted by the Beneficiary or Trustee to the Borrower and Grantor at the following address(es): NAME BERNADETTE R. SIPPLE, A SINGLE WOMAN ADDRESS 421 N 5TH STREET, CHENEY, WA 99004 by both first class and certified mail, proof of which is in the pos- session of the Trustee; and the Borrower and Grantor were personally served, it ap- plicable, with said written Notice of Default or the written Notice of Default was posted in a conspicuous place on the real property described in Paragraph I above, and the Trustee has possession of proof of such service or posting. These requirements were completed as of 5/8/2015 . VII. The Trustee whose name and address are set forth below will provide in writing to anyone requesting it, a statement of all costs and fees due at any time prior to the sale. VIII. The effect of the sale will be to deprive the Grantor and all those who hold by, through or under the Grantor of all their Interest in the above-described property. IX. Anyone having any objections to this sale on any grounds whatsoever will be afforded an opportunity to be heard as to those objec- tions if they bring a lawsuit to restrain the sale pursuant to RCW 61.24.130. Failure to bring such a lawsuit may result In a waiver of any proper grounds for invalldatlng the Trustee's sale. NOTICE TO OCCUPANTS OR TENANTS — The purchaser at the Trustee's Sale Is entitled to possession of the property on the 20 th day following the sale, as against the Grantor under the deed of trust (the owner) and anyone having an interest junior to the deed of trust, Including occupants who are not tenants. After the 20 th day following the sale the purchaser has the right to evict occupants who are not SUMMONS BY PUBLICATION IN THE SUPERiOR COURT,OF THE STATE OF WASHINGTON FOA THE COUNTY OF SPOKANE Case No.: 15-2.01407-7 M1DFIRST BANK, Plaintiff, vs. CHARLES A. COOK, DECEASED; JOAN D. COOK; ALAN L. COOK; KENNETH R. COOK; CITY OF SPOKANE; DIS- COVER BANK; UNKNOWN HEIRS, SPOUSE, LEGATEES, AND DEVISEES OF CHARLES A. COOK, DECEASED; DOES 1-10 INCLUSIVE; UNKNOWN OCCUPANTS OF THE SUBJECT REAL PROPERTY; PARTIES IN POSSESSION OF THE SUBJECT REAL PROPERTY; PARTIES CLAIMING A RIGHT TO POS- SESSION OF THE SUBJECT PROPERTY; AND ALSO, ALL OTHER UNKNOWN PERSONS OR PARTIES CLAIMING ANY RIGHT, TITLE, ESTArE, LIEN, OR INTER- EST IN THE REAL ESTATE DESCRIBED IN THE COMPLAINT HEREIN Defendants. To: Charles A. Cook, Deceased; UN- KNOWN HEIRS, SPOUSE, LEGATEES AND DEVISEES OF CHARLES A. COOK, DECEASED; DOES 1-10 inclusive; UN- KNOWN OCCUPANTS of the subject real property; PARTIES IN POSSESSION of the subject real property; PARTIES CLAIMING A RIGHT TO POSSESSION of the subject property; and also, all other unknown persons or parties claiming any right, title, estate, lien, or Interest In the real estate described in the Complaint herein THE STATE OF WASHINGTON TO THE SAiD DEFENDANTS: You are hereby summoned to appear within sixty days after the date of the first publication of this summons, to wit, within sixty days after the 25th day of September, 2015, and de- fend the above entitled action in the above entitled court, and answer the complaint of the Plaintiff, MiDFIRST BANK, and serve -a copy of your answer upon the undersigned attorneys for Plaintiff, McCarthy & Holthus, LLP at the office below stated; and In case of your failure so to do, judgment will be rendered against you according to the demand of the complaint, which has been filed with the clerk of said court. The basis for the complaint is a foreclosure of the property commonly known as 1804 W Spofford Avenue, Spokane, WA 99205, SPOKANE County, Washington -as a result of a default under the terms of the note and deed of trust. DATED: September 21, 2015 McCarthy & Holthus, LLP /s/ Christopher Luhrs Christopher Luhrs, WSBA 1143175 Wendy Walter, WSBA #33809 1081st Avenue South, Ste. 300 Seattle, WA 98104 (855)809.3977 Attorneys for Plaintiff 9/25, 10/2,10/9, 10/16, 10/23, 10/30 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 10, 2015 Department Director Approval: El Check all that apply: ►1 consent ❑ old business ❑ new business ❑ public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER LIST VOUCHER NUMBERS TOTAL AMOUNT 10/21/2015 36730-36774 $341,473.49 10/23/2015 36775-36816 (-36801) $214,274.95 10/23/2015 6473-6481 $1,809.00 10/29/2015 6482-6484 $204.00 10/29/2015 36817-36839 $154,880.79 10/30/2015 36840-36871; 55350; 16636489; 1023150114 $798,501.76 GRAND TOTAL: $1,511,143.99 Explanation of Fund Numbers found on Voucher Lists #001 - General Fund Other Funds 001.011.000.511. City Council 101 — Street Fund 001.013.000.513. City Manager 103 — Paths & Trails 001.013.015.515. Legal 105 — Hotel/Motel Tax 001.016.000. Public Safety 106 — Solid Waste 001.018.013.513. Deputy City Manager 120 - CenterPlace Operating Reserve 001.018.014.514. Finance 121— Service Level Stabilization Reserve 001.018.016.518. Human Resources 122 — Winter Weather Reserve 001.032.000. Public Works 123 — Civil Facilities Replacement 001.058.050.558. CED - Administration 204 — Debt Service 001.058.051.558. CED — Economic Development 301 —REET 1 Capital Projects 001.058.055.558. CED — Development Services -Engineering 302 - REET 2 Capital Projects 001.058.056.558. CED — Development Services -Planning 303 — Street Capital Projects 001.058.057.558 CED — Building 309 — Parks Capital Grants 001.076.000.576. Parks & Rec—Administration 310 — Civic Bldg Capital Projects 001.076.300.576. Parks & Rec-Maintenance 311 — Pavement Preservation 001.076.301.571. Parks & Rec-Recreation 312 — Capital Reserve 001.076.302.576. Parks & Rec- Aquatics 402 — Stormwater Management 001.076.304.575. Parks & Rec- Senior Center 403 — Aquifer Protection Area 001.076.305.571. Parks & Rec-CenterPlace 501 — Equipment Rental & Replacement 001.090.000.511. General Gov't- Council related 502 — Risk Management 001.090.000.514. General Gov't -Finance related 001.090.000.517. General Gov't -Employee supply 001.090.000.518. General Gov't- Centralized Services 001.090.000.519. General Gov't -Other Services 001.090.000.540. General Gov't -Transportation 001.090.000.550. General Gov't -Natural & Economic 001.090.000.560. General Gov't -Social Services 001.090.000.594. General Gov't -Capital Outlay 001.090.000.595. General Gov't -Pavement Preservation F RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Chelsie Taylor, Interim Finance Director ATTACHMENTS: Voucher Lists vchlist 10/21/2015 10:18:15AM Voucher List Spokane Valley Page: 1 Bank code : apbank Voucher Date Vendor Invoice 36730 10/21/2015 004788 AIR WITH A FLAIR 36731 10/21/2015 000150 ALLIED FIRE & SECURITY 36732 10/21/2015 001081 ALSCO 36733 10/21/2015 004046 AMERICAN ONSITE SERVICES 36734 10/21/2015 003076 AMSDEN, ERICA 36735 10/21/2015 002594 ARC ELECTRIC & LIGHTING CORP 36736 10/21/2015 000334 ARGUS JANITORIAL LLC 36737 10/21/2015 000234 ARLT, SHANE 36738 10/21/2015 000030 AVISTA 36739 10/21/2015 000918 BLUE RIBBON LINEN SUPPLY INC 1569 RCB1183475 SVC 1112024 LSPO1673908 A-160985 A-161586 EXPENSES EXPENSES 17937 INV012534 EXPENSES Sept 2015 9683834 9685846 9687881 S0115969 50118175 S0119657 Fund/Dept 001.076.099.576 001.076.305.575 001.076.305.575 001.016.000.521 001.076.300.576 001.076.300.576 001.032.000.543 001.032.000.543 001.016.000.521 001.016.000.521 101.042.000.542 001.076.300.576 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 Description/Account Amount BALLOON BOUQUET FOR CP 10TI- Total : SECURITY MONITORING AT CENTE WORK ORDER FOR CP Total : FLOOR MAT SERVICE AT PRECINC Total : PORTABLE RESTROOMS AT PARK: PORTABLE RESTROOMS AT PARK: Total : EXPENSE REIMBURSEMENT EXPENSE REIMBURSEMENT Total : WORK ORDER 2244 AT PRECINCT Total : JANITORIAL SVCS: SEPT 2015 Total : EXPENSE REIMBURSEMENT Total : UTILITIES: PARKS MASTER AVISTA Total : LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C 80.44 80.44 112.50 225.82 338.32 20.39 20.39 65.00 130.00 195.00 29.33 23.00 52.33 754.81 754.81 2,501.87 2,501.87 607.49 607.49 16,616.31 16,616.31 331.30 293.11 312.61 47.40 266.16 23.35 Page: 1 vchlist 10/21/2015 10:18:15AM Voucher List Spokane Valley Page: 2 Bank code : apbank Voucher Date Vendor Invoice 36739 10/21/2015 000918 000918 BLUE RIBBON LINEN SUPPLY INC (Continued) 36740 10/21/2015 003300 CAPITAL ONE COMMERCIAL Sept 2015 36741 10/21/2015 004132 COBBLESTONE CATERING & EVENTS 113-1 83-1 36742 10/21/2015 000795 EARTHWORKS RECYCLING INC. 24209 36743 10/21/2015 004771 EXCELLENCE IN ENTERTAINMENT 9/26/2015 36744 10/21/2015 002308 FINKE, MELISSA Oct 2015 Oct 2015 36745 10/21/2015 003500 FIRST CHOICE SERVICES 36746 10/21/2015 002877 FISCHER, WALLY 36747 10/21/2015 004125 IBEX FLOORING LLC 36748 10/21/2015 000070 INLAND POWER & LIGHT CO 36749 10/21/2015 000388 IRVIN WATER DIST. #6 123412 123633 Expenses 7433 2301 Sept 2015 Sept 2015 36750 10/21/2015 001635 ISS FACILITY EVENT SERVICES 944417 944418 Fund/Dept 001.090.000.519 001.076.305.575 001.076.305.575 001.076.305.575 001.076.099.576 001.076.301.571 001.076.301.571 001.076.305.575 001.076.305.575 001.076.301.571 001.076.305.575 101.042.000.542 001.076.300.576 101.042.000.542 001.076.305.575 001.076.305.575 Description/Account Amount Total : SUPPLIES: GEN GOV KITCHEN Total : CATERING FOR EVENTS AT CENTE CATERING FOR EVENTS AT CENTE Total : RECYCLING COLLECTION: CP Total : EVENT CONTRACT WITH CENTER! Total : INSTRUCTOR PAYMENT INSTRUCTOR PAYMENT Total : COFFEE SUPPLIES AT CENTERPL/ COFFEE SUPPLIES AT CENTERPL/ Total : EXPENSE REIMBURSEMENT Total : CENTERPLACE STAIR TREADS Total : UTILITIES:SEPT PW UTILITIES: PARKS UTILITIES: PW Total : Total : EVENT SERVICES AT CENTERPLAI EVENT SERVICES AT CENTERPLAI 1,273.93 360.73 360.73 608.72 2,231.34 2,840.06 31.25 31.25 450.00 450.00 240.75 1,530.00 1,770.75 173.16 154.84 328.00 175.00 175.00 1,179.53 1,179.53 405.87 405.87 2,705.23 118.78 2,824.01 63.21 31.61 Page: 2 vchlist 10/21/2015 10:18:15AM Voucher List Spokane Valley Page: 3 Bank code: apbank Voucher Date Vendor Invoice 36750 10/21/2015 001635 ISS FACILITY EVENT SERVICES 36751 10/21/2015 001987 JENKINS, ART 36752 10/21/2015 004796 JORGENS, CRAIG 36753 10/21/2015 003185 LAMB, ERIK 36754 10/21/2015 004787 LAMOTTE, KEITH 36755 10/21/2015 001002 K4&LSUPPLY COINC 36756 10/21/2015 000132 MODERN ELECTRIC WATER CO (Continued) 944419 944903 944904 944905 951181 951202 951211 Expenses Oct2015 Expenses 9/23/2015 S100228481.001 Sept2015 September 2015 36757 10/21/2015 000437 PERIDOT PUBLISHING LLC, LIBERTY LA 18054 36758 10/21/2015 001860 PLATT ELECTRICAL SUPPLY 36759 10/21/2015 000415 ROSAUERS FOOD & DRUG CENTER H684923 HGS1788 01-525117 Fund/Dept 001D78.305.575 001.078.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.078.305.575 402402D00.531 001237.10.85 001.013D15.515 001878.099.578 001.076305.575 101.042.000.542 001.076.302.576 001.076.301.571 001.070.305.575 001.076.305.575 001.078305.575 Description/Account Amount EVENT SERVICES AT CENTERPLA( EVENT SERVICES AT CENTERPLA( EVENT SERVICES AT CENTERPLA( EVENT SERVICES AT CENTERPLA( EVENT SERVICES AT CENTERPLA( EVENT SERVICES AT CENTERPLA( EVENT SERVICES AT CENTERPLA( Total : EXPENSE REIMBURSEMENT Total : SURETY DEPOSIT REFUND Total: EXPENSE REIMBURSEMENT Total : MUSIC SERVICES: 10THANNIVER Total : SUPPLIES FOR CENTERPLACE Total : UTILITIES: SEPT 2O15PVV UTILITIES: PARKS Total: ADVERTISING FOR HAUNTED POC Total : SUPPLIES FOR CENTERPLACE SUPPLIES FOR CENTERPLACE Total : SUPPLIES FOR CENTERPLACE 52.68 31.61 47.41 52.68 31.61 31.61 10.54 352.96 1,157.07 1,157.07 25,631.00 25,631.00 300.55 300.55 400.00 400.00 236.26 236.26 10,634.09 3,456.91 14,091.00 248.00 248.00 159.33 68.48 227.81 9.16 Page: 3 vchlist 10/21/2015 10:18:15AM Voucher List Spokane Valley Page: 4 Bank code : apbank Voucher Date Vendor Invoice 36759 10/21/2015 000415 000415 ROSAUERS FOOD & DRUG CENTEF (Continued) 36760 10/21/2015 000709 SENSKE LAWN & TREE CARE INC. 36761 10/21/2015 004737 SPEEDPRO IMAGING 36762 10/21/2015 000323 SPOKANE CO UTILITIES 36763 10/21/2015 000324 SPOKANE CO WATER DIST #3 36764 36765 36766 36767 36768 36769 36770 6276871 6337784 6857719 6913119 6917517 A0060 - Spokane OCT 2015 Sept 2015 Sept 2015 10/21/2015 000451 SPOKANE REG SPORTS COMMISSION 3rd QTR 2015 10/21/2015 000404 SPOKANE VALLEY HERITAGE MUSEUM Oct 2015 10/21/2015 000405 SPOKANE VALLEY PARTNERS 10/21/2015 000093 SPOKESMAN -REVIEW, THE 10/21/2015 000202 SRCAA Oct 2015 436559 6755 10/21/2015 001206 SWANSON'S REFRIGERATION &, RESTA 123594 10/21/2015 003649 TROPHIES UNLIMITED 482792 Fund/Dept 001.076.300.576 101.042.000.542 001.076.305.575 001.016.000.521 001.076.300.576 001.076.099.576 001.076.302.576 001.076.300.576 101.042.000.542 105.000.000.557 105.000.000.557 001.090.000.560 001.011.000.511 001.090.000.553 001.076.305.575 001.076.305.575 Description/Account Amount Total : CONTRACT MAINT: PARKS SEPT 2 ON-CALL EMERGENCY TRAFFIC C QUARTERLY PEST CONTROL AT CI MONTHLY SERVICES AT PRECINC" CONCRETE PADS FOR BENCHES Total : POSTERS FOR 10TH ANNIVERSAR Total : SPOKANE CO SEWER CHRGS: OC Total : WATER CHARGES: PARKS WATER CHARGES: PW Total : 2015 LODGING TAX REIMBURSEME Total : 2015 LODGING TAX REIMBURSEME Total : 2015 SOC SER GRANT REIMBURSI Total : ADVERTISING ACCT 42365 Total : 4TH QTR 2015 ASSESSMENT Total : ICE MACHINE REPAIR AT CP NAME TAGS Total : 9.16 58,934.26 530.46 1,440.28 501.00 1,304.40 62,710.40 27.07 27.07 1,599.47 1,599.47 428.60 140.12 568.72 30,000.00 30,000.00 916.00 916.00 15,431.09 15,431.09 130.38 130.38 28,978.75 28,978.75 595.55 595.55 10.87 Page: 4 vchlist 10/21/2015 10:18:15AM Voucher List Spokane Valley Page: 5 Bank code : apbank Voucher Date Vendor Invoice 36770 10/21/2015 003649 003649 TROPHIES UNLIMITED 36771 10/21/2015 000167 VERA WATER &POWER 0002610 (Continued) 36772 10/21/2015000038 WASTE MANAGEMENT OF SPOKANE 0200848-2681-5 0200848-261-3 0200850-2681-1 36773 10/21/2015 000066 WCP SOLUTIONS 36774 10/21/2015 000487 YMCA OF THE INLAND NW 45 Vouchers for bank code : apbank 9252484 9252485 9252486 Sept 2015 Fund/Dept 101.042.000.542 402.402D00.531 001.078.305.575 001.018.000.521 001.076.305.575 001.076.305.575 001.076.305.575 001.078.302.576 Description/Account Amount Total: WOODLAWN ASPHALT REMOVAL / Total : WASTE MGMT: MAINT SHOP WASTE MGMT: CENTERPLACE WASTE MGMT: PRECINCT Total : SUPPLIES FOR CENTERPLACE SUPPLIES FOR CENTERPLACE SUPPLIES FOR CENTERPLACE Total : OPERATING EXPENSESAND MAN, Total : Bank tota: 45 Vouchers in this report Total vouchers : 10.87 85,002.86 85,002.86 184.38 738.81 282.62 1,205.81 1,702.13 67.39 93.48 1,863.00 36,973.62 36,973.62 341,473.49 Page: 5 vchlist 10/23/2015 11:26:01 AM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 36775 10/23/2015 000135 APA 36776 10/23/2015 004278 ARCHITECTS WEST INC 36777 10/23/2015 000234 ARLT, SHANE 36778 10/23/2015 004231 BELSBY ENGINEERING 36779 10/23/2015 000173 BINGAMAN, GREG 36780 10/23/2015 000904 BRANCH, CAROLBELLE 36781 10/23/2015 003122 CALHOUN, MARK 36782 10/23/2015 000101 CDW-G 36783 10/23/2015 004437 COMMUNITY ATTRIBUTES INC 36784 10/23/2015 002604 DELL FINANCIAL SERVICES LLC 36785 10/23/2015 000746 EMPLOYMENT SECURITY DEPT 101794-15104 202975-15104 8252 Q4 2015 15323 Q4 2015 Q4 2015 Q4 2015 ZM31426 ZN73817 ZP14928 ZP72047 1506 78177827 000-217156-00-2 Fund/Dept 001.058.056.558 001.058.056.558 310.000.215.594 101.042.000.542 001.058.055.558 001.018.014.514 001.018.013.513 001.018.013.513 001.090.000.518 001.090.000.518 001.090.000.518 001.090.000.518 001.090.000.558 001.090.000.548 502.502.000.517 Description/Account Amount MEMBERSHIP 2016 WA CHAPTER 1 MEMBERSHIP 2016 WA CHAPTER • Total : 0215 -CITY HALL DESIGN & CN ADty Total : Q4 CELL PHONE ALLOWANCE Total : PROFESSIONAL SERVICES 400.00 400.00 800.00 20,690.40 20,690.40 135.00 135.00 3,317.50 Total : 3,317.50 Q4 CELL PHONE ALLOWANCE Total : Q4 CELL PHONE ALLOWANCE Total : Q4 CELL PHONE ALLOWANCE Total : IT SUPPLIES IT SUPPLIES IT SUPPLIES IT SUPPLIES Total : SPOKANE VALLEY RETAIL STRATE Total : COMPUTER LEASE 001-8922117-0( Total : 135.00 135.00 135.00 135.00 135.00 135.00 27.27 3,396.67 30.41 30.39 3,484.74 3,330.00 3,330.00 1,049.27 1,049.27 3RD QUARTER 2015 UI TAX 2,841.69 Total : 2,841.69 Page: vchlist 10/23/2015 11:26:01 AM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 36786 10/23/2015 004160 FLO-2D SOFTWARE INC 36787 10/23/2015 001447 FREE PRESS PUBLISHING INC 36788 10/23/2015 001009 GOTHMANN, WILLIAM 36789 10/23/2015 002235 GRAFOS, DEAN 36790 10/23/2015 003177 GUTH, ERIC 36791 10/23/2015 000002 H & H BUSINESS SYSTEMS INC. 36792 10/23/2015 002682 HAFNER, CHARLES 36793 10/23/2015 000078 HARNOIS, MICKI 10.15.010 44478 44479 44480 44481 Q4 CELL ALLOWANCE Q4 CELL ALLOWANCE EXPENSE 04 CELL ALLOWANCE 301637 301638 301934 301935 301941 301942 301945 301946 301990 301991 302011 302117 302118 Fund/Dept Description/Account Amount 001.058.055.558 SUBSCRIPTION RENEWAL 2016 Total : 001.013.000.513 001.058.056.558 001.058.056.558 001.058.056.558 001.011.000.511 001.011.000.511 001.032.000.543 001.032.000.543 001.058.057.558 001.058.057.558 001.013.015.515 001.013.015.515 001.058.050.558 001.058.050.558 001.018.016.518 001.018.016.518 001.076.000.576 001.076.000.576 001.058.057.558 001.013.000.513 001.013.000.513 Q4 CELL ALLOWANCE 001.011.000.511 EXPENSE 001.058.056.558 LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION Total : Q4 2015 CELL PHONE ALLOWANCI Total : Q4 2015 CELL PHONE ALLOWANCI Total : EXPENSE REIMBURSEMENT Q4 2015 CELL PHONE ALLOWANCI Total : COPIER COSTS COPIER COSTS COPIER COSTS COPIER COSTS COPIER COSTS COPIER COSTS COPIER COSTS COPIER COSTS COPIER COSTS COPIER COSTS COPIER COSTS COPIER COSTS COPIER COSTS Q4 2015 CELL ALLOWANCE Total : Total : EXPENSE REIMBURSEMENT 995.00 995.00 72.25 79.90 69.70 95.20 317.05 135.00 135.00 135.00 135.00 53.00 135.00 188.00 15.52 4.84 143.01 13.52 160.60 33.60 68.62 9.98 597.82 30.98 2.89 449.17 29.48 1,560.03 135.00 135.00 186.30 Page: vchlist 10/23/2015 11:26:01 AM Voucher List Spokane Valley Page: --3r Bank code : apbank Voucher Date Vendor Invoice 36793 10/23/2015 000078 000078 HARNOIS, MICKI 36794 10/23/2015 003297 HIGGINS, LEWIS ROD 36795 10/23/2015 001728 HP FINANCIAL SERVICES CO (Continued) Q4 CELL PHONE 600467594 600469883 600470717 36796 10/23/2015 000313 INLAND ASPHALT COMPANY INC. PAY APP 2 PAY APP 4 36797 10/23/2015 004801 INLAND NW ECONOMIC ALLIANCE 36798 10/23/2015 000388 IRVIN WATER DIST. #6 Fund/Dept 001.011.000.511 Description/Account Amount Total : Q4 CELL PHONE ALLOWANCE Total : 001.090.000.548 SCHEDULE 572E3651 001.090.000.548 SCHEDULE 572DD016 001.090.000.548 SCHEDULE 572DA494 311.000.224.595 311.000.188.595 INEA2015 SUPPORT 001.058.051.558 Total : 0224-MULLAN RD STREET PRESEF 0188-SULLIVAN ST PRES CN CONT Total : INEA MEMBERSHIP Total : SERVICE APPLICATION 303.303.166.595 WATER SERVICE APPLICATION CIF Total : 36799 10/23/2015 000265 JACKSON, MIKE November 2015 Q4 2015 36800 10/23/2015 004632 LEVEL 3 COMMUNICATIONS 36801 10/23/2015 002598 MILHOLLAND, BOB t 36802 10/23/2015 000652 OFFICE DEPOT INC. 36803 10/23/2015 003587 PACE, ED 36804 10/23/2015 000952 RECALL DESTRUCTION SVC 08402345 REFUND 798273095001 Q4 2015 3901179303 001.013.000.513 AUTO ALLOWANCE 001.013.000.513 Q4 CELL PHONE ALLOWANCE Total : 001.076.305.575 TELECOM SERVICES Total : 001.058. 001.090.000.518 OFFICE SUPPLIES IT 001.011.000.511 001.058.057.558 Total : Total : Q4 CELL PHONE ALLOWANCE Total : 186.30 135.00 135.00 830.28 745.84 839.80 2,415.92 154,668.83 856.91 155,525.74 500.00 500.00 2,050.00 2,050.00 300.00 135.00 435.00 1,153.46 1,153.46 55.70 55.70 50.28 50.28 135.00 135.00 DOCUMENT DESTRUCTION SERV! 61.61 Page: vchlist 10/23/2015 11:26:01 AM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice Fund/Dept DescriptionlAccount Amount 36804 10/23/2015 000952 000952 RECALL DESTRUCTION SVC (Continued) Total : 61.61 36805 10/23/2015 003407 RIGHT! SYSTEMS INC 137594 36806 10/23/2015 004535 SHRED -IT USA LLC 2721101215 36807 10/23/2015 000065 STAPLES ADVANTAGE 3280162077 3280162079 3280162082 3280162083 3280162084 3280162086 3280162090 001.090.000.518 ENGR-INST 001.090.000.518 DOCUMENT DESTRUCTION 001.011.000.511 001.013.000.513 001.013.000.513 001.013.000.513 001.058.050.558 001.058.050.558 001.058.050.558 OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Total : Total : Total : 163.05 163.05 156.30 156.30 34.91 36.03 34.41 79.17 115.52 6.51 42.66 349.21 36808 10/23/2015 000257 STATE AUDITOR'S OFFICE L110879 001.090.000.514 SAO AUDIT OF 2014 5,841.25 Total : 5,841.25 36809 10/23/2015 001969 SUNSHINE DISPOSAL 923889 001.058.056.524 ABATEMENT 1,260.61 Total : 1,260.61 36810 10/23/2015 003312 TAYLOR, CHELSIE EXPENSES 001.018.014.514 EXPENSE REIMBURSEMENT 198.75 Total : 198.75 36811 10/23/2015 004740 THOMSON REUTERS -WEST 832661037 001.013.015.515 SUBSCRIPTION CHARGES 766.02 Total : 766.02 36812 10/23/2015 000140 WALT'S MAILING SERVICE LTD 46903 311.000.218.595 POSTAGE SERVICES 709.29 46955 POSTAGE 303.000.206.595 POSTAGE USED 185.57 47458 POSTAGE 303.303.155.595 POSTAGE USED 537.58 Total : 1,432.44 36813 10/23/2015 002960 WICK, BEN Q4 2015 001.011.000.511 Q4 CELL PHONE ALLOWANCE 135.00 Total : 135.00 36814 10/23/2015 002651 WOODARD, ARNE Q4 2015 001.011.000.511 Q4 CELL PHONE ALLOWANCE 135.00 Page: "4 vchlist 10/23/2015 11:26:01 AM Voucher List Spokane Valley Page: fc Bank code : apbank Voucher Date Vendor Invoice 36814 10/23/2015 002651 002651 WOODARD, ARNE 36815 10/23/2015 000962 WSBA 36816 10/23/2015 001885 ZAYO GROUP LLC 42 Vouchers for bank code : apbank 42 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date (Continued) 24087 40557 OCTOBER 2015 OCTOBER 2015 Fund/Dept 001.013.015.515 001.013.015.515 Description/Account Amount Total : LICENSE RENEWAL: CARY DRISKE LICENSE RENEWAL: ERIK LAMB Total : 001.090.000.518 DARK FIBER LEASE 001.090.000.518 INTERNET SERVICES Total : Bank total : Total vouchers : 135.00 415.00 450.00 865.00 253.01 552.32 805.33 214,330.65 214,330.65 Page: vchlist 10/23/2015 9:13:21 AM Voucher List Spokane Valley Page: l Bank code : pk-ref Voucher Date Vendor Invoice 6473 10/23/2015 004794 BROSMORE, BREANNA 6474 10/23/2015 004795 BRYANT, ZACHARY 6475 10/23/2015 004797 EWAEYC 6476 6477 6478 6479 10/23/2015 004261 10/23/2015 004061 10/23/2015 004798 10/23/2015 004793 PARKS REFUND PARKS REFUND PARKS REFUND INSTITUTE OF NATURAL RESOURCES PARKS REFUND INTERNATIONAL RIGHT OF WAY OLSON, CHERYL REFUND PARKS REFUND PSOMAS BOUREKIS & WARNICA DDS PARKS REFUND 6480 10/23/2015 003547 RIVER CITY CHIROPRACTIC 6481 10/23/2015 004799 SPOKANE MOUNTAINEERS 9 Vouchers for bank code : pk-ref 9 Vouchers in this report REFUND REFUND Fund/Dept Description/Account Amount 001.237.10.99 DEPOSIT REFUND FIRESIDE LOUN Total : 001.237.10.99 DEPOSIT REFUND FIRESIDE LOUD Total : 001.237.10.99 DEPOSIT REFUND FIRESIDE LOUN Total : 001.237.10.99 DEPOSIT REFUND GREAT ROOM Total : 001.237.10.99 DEPOSIT REFUND RM 216 001.237.10.99 DEPOSIT REFUND ROOM 216 Total : 001.237.10.99 DEPOSIT REFUND ROOM 213 Total : 001.237.10.99 DEPOSIT REFUND RM 109 001.237.10.99 DEPOSIT REFUND GREAT ROOM Total : Total : Total : Bank total : 210.00 210.00 210.00 210.00 210.00 210.00 210.00 210.00 578.00 578.00 52.00 52.00 77.00 77.00 52.00 52.00 210.00 210.00 1,809.00 Total vouchers : 1,809.00 Page: vchlist 10/29/2015 1:45:55PM Voucher List Spokane Valley Page: _-1' Bank code : pk-ref Voucher Date Vendor Invoice 6482 10/29/2015 004810 MURPHY, PATRICK 6483 10/29/2015 004748 RUDNITSKIY, LANA 6484 10/29/2015 004811 UMPQUA BANK 3 Vouchers for bank code : pk-ref 3 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date REFUND REFUND REFUND Fund/Dept Description/Account Amount 001.237.10.99 DEPOSIT REFUND: EDGECLIFF PA Total : 001.237.10.99 DEPOSIT REFUND: GREAT ROOM Total : 001.237.10.99 DEPOSIT REFUND: RM 110 Total : Bank total : Total vouchers : 52.00 52.00 100.00 100.00 52.00 52.00 204.00 204.00 Page: vchlist 10/29/2015 1:06:50PM Voucher List Spokane Valley Page: /-3 "1 Bank code : apbank Voucher Date Vendor Invoice 36817 10/29/2015 000150 ALLIED FIRE & SECURITY 36818 10/29/2015 000030 AVISTA 36819 10/29/2015 000918 BLUE RIBBON LINEN SUPPLY INC 36820 10/29/2015 000815 36821 10/29/2015 001169 BNSF RAILROAD CO CITY OF SPOKANE VALLEY 36822 10/29/2015 004792 DESSERTS BY SARA 36823 10/29/2015 004808 FRED PRYOR SEMINARS 36824 10/29/2015 000321 GREATER SPOKANE INC 36825 10/29/2015 000011 GREATER SPOKANE VALLEY 36826 10/29/2015 003657 36827 10/29/2015 002607 HEARTH HOMES HUB SPORTS CENTER SVC 1112133 Oct 2015 9689897 S0119765 S0121179 Fund/Dept Description/Account 001.076.305.575 101.042.000.542 001.076.305.575 001.076.305.575 001.076.305.575 PreComm 2015-0074 001.058.058.345 Oct 2015 Oct 2015 19683 20-4912582 105530 Oct 2015 October 2015 OCT 2015 2015 Oct 2015 001.058.056.558 001.058.056.558 001.076.099.576 001.076.000.576 001.076.305.575 001.090.000.550 001.090.000.550 001.090.000.560 105.000.000.557 105.000.000.557 Amount LABOR AND WORK FOR CENTERP Total : UTILITIES: PW MASTER AVISTA Total : LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C Total : BUILDING PERMIT REFUND Total : PETTY CASH: 13388, 89, 13391, 92, PETTY CASH: 13397,98,99,13400,0' Total : CATERING FOR CENTERPLACE Total : SEMINAR REGISTRATION: BISCHO Total : BOOTH FOR TRADE SHOW Total : 2015 ECO DEV GRANT REIMBURSI 2015 ECO DEV GRANT REIMBURSI Total : 2015 SOC SER GRANT REIMBURSI Total : 2015 LODGING TAX GRANT REIMB 2015 LODGING TAX GRANT REIMB 281.26 281.26 26,327.80 26,327.80 250.16 166.79 307.11 724.06 250.00 250.00 13.73 16.65 30.38 480.00 480.00 79.00 79.00 325.00 325.00 6,879.64 3,601.23 10,480.87 5,194.41 5,194.41 7,978.34 7,030.32 Page: vchlist Voucher List 10/29/2015 1:06:50PM Spokane Valley Page: 'Z Bank code : apbank Voucher Date Vendor Invoice 36827 10/29/2015 002607 002607 HUB SPORTS CENTER 36828 10/29/2015 000252 LOWE'S BUSINESS ACCOUNT (Continued) October 2015 36829 10/29/2015 001684 MARKETING SOLUTIONS NW CP P 10-20-2015 CP P 10-20-2015 #2 36830 10/29/2015 000193 NORTHWEST CHRISTIAN SCHOOL INC November 2015 36831 10/29/2015 000019 PURFECT LOGOS LLC 36832 10/29/2015 000415 ROSAUERS FOOD & DRUG CENTER 36833 10/29/2015 000748 ROTO -ROOTER 36834 10/29/2015 000709 SENSKE LAWN & TREE CARE INC. 42420 03-411579 90285 6700277 6935205 6935206 36835 10/29/2015 003532 STERICYCLE COMMUNICATION SOLUT 8010159431 36836 10/29/2015 001472 TESTAMERICA LABORATORIES 36837 10/29/2015 000295 VALLEYFEST 59101922 Oct 2015 Oct 2015 Oct 2015 OCT 2015 OCT 2015 OCT 2015 Fund/Dept 001.076.305.575 001.076.099.576 001.076.099.576 001.090.000.518 001.076.301.571 001.076.301.571 001.076.305.575 402.402.000.531 402.402.000.531 402.402.000.531 001.076.305.575 001.076.300.576 001.090.000.550 105.000.000.557 105.000.000.557 001.090.000.550 001.090.000.550 001.090.000.550 Description/Account Amount Total : OPERATING SUPPLIES: REC PRO( Total : 10TH ANNIVERSARY PROJECTS 10TH ANNIVERSARY PROJECTS Total : CITY HALL RENT Total : BANNERS FOR VALLEYFEST Total : SUPPLIES FOR HAUNTED POOL Total : SERVICES AT CENTERPLACE Total : IRRIGATION PROJECT 2015 ROADWAY LANDSCAPING SE 2015 ROADWAY LANDSCAPING SE Total : ANSWERING SVC CP Total : J2175-1 MONTHLY DRINKING WATT Total : 2015 ECO DEV GRANT REIMBURSI 2015 LODGING TAX GRANT REIMB 2015 LODGING TAX GRANT REIMB 2015 ECO DEV GRANT REIMBURSI 2015 ECO DEV GRANT REIMBURSI 2015 ECO DEV GRANT REIMBURSI 15,008.66 294.03 294.03 2,128.00 1,325.00 3,453.00 35,511.52 35,511.52 157.62 157.62 41.33 41.33 160.34 160.34 4,034.94 6,562.34 6,562.34 17,159.62 54.44 54.44 28.50 28.50 Page: 5,213.65 1,180.00 1,000.00 878.16 3,797.65 7,033.89 vchlist 10/29/2015 1:06:50PM Voucher List Page: Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 36837 10/29/2015 000295 000295 VALLEYFEST (Continued) Total : 19,103.35 36838 10/29/2015 003175 VISIT SPOKANE 6146 105.000.000.557 2015 LODGING TAX GRANT REIMB 19,166.67 Total : 19,166.67 36839 10/29/2015 000487 YMCA OF THE INLAND NW Oct 2015 001.090.000.560 2015 SOC SER GRANT REIMBURSI 568.93 Total : 568.93 23 Vouchers for bank code : apbank Bank total : 154,880.79 23 Vouchers in this report Total vouchers : 154,880.79 I, the undersigned, do certify under penalty of perjury, that the materials have been fumished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: vchlist 10/30/2015 9:27:49AM Voucher List Spokane Valley 42 --- Page: -er Bank code : apbank Voucher Date Vendor Invoice 36840 10/30/2015 000958 AAA SWEEPING LLC 36841 10/30/2015 000648 ABADAN REPROGRAPHICS 36842 10/30/2015 001668 ALDWORTH, CRAIG 36843 10/30/2015 003076 AMSDEN, ERICA 36844 10/30/2015 004439 BIRCH COMMUNICATIONS INC 36845 10/30/2015 002517 BROWN BEARING CO INC 36846 10/30/2015 000673 BUDGET ARBOR & LOGGING LLC 36847 10/30/2015 000101 CDW-G 36848 10/30/2015 000322 CENTURYLINK 36849 10/30/2015 000734 DEPT OF TRANSPORTATION 36850 10/30/2015 000912 DEX MEDIA WEST 54539 54540 53657 53895 EXPENSE EXPENSE EXPENSE 19476213 6765152 6765153 11-2691 ZQ28853 OCTOBER 2015 RETURN FUNDS OCTOBER 2015 Fund/Dept 402.402.000.531 402.402.000.531 001.032.000.543 001.032.000.543 001.032.000.543 001.032.000.543 001D32.000.543 001.076.305.575 101.000.000.542 101.000.000.542 181.042.000.542 001.090.000.518 001D78.000.576 303.303.145.333 001.076.305.575 Amount STORM DRAIN CLEANING STREET SWEEPING SERVICES Total : PRINT SERVICE PRINT SERVICE Tota : EXPENSE REIMBURSEMENT EXPENSE REIMBURSEMENT Total : EXPENSE REIMBURSEMENT Total : PHONE SERVICE AT CENTERPLAC Total : SUPPLIES: PW SUPPLIES: PW TREE REMOVAL IT SUPPLIES Total: Total: Total: 2O15PHONE SVCS: ACCT 5OQ-Z14 Total : DEOBLIGATE SPOKANE VALLEY/M 11,145.77 15,555.07 26,700.84 143.35 47.78 191.13 308.25 152.25 460.50 21.85 21.85 205.67 205.67 47.25 47.25 94.50 1,195.70 1,195.70 1,919.74 1,919.74 498.79 498.79 9,851.49 Total: 9,851.49 ADVERTISING FOR CENTER PLAC 104.55 vchlist 10/30/2015 9:27:49AM Voucher List Spokane Valley Page: Bank code: apbank Voucher Date Vendor Invoice 36851 10/30/2015 002920 DIRECTV INC 36852 10/30/2015 002157 ELJAY OIL COMPANY 36853 10/30/2015 004809 EXCEL SUPPORTED LIVING 36854 10/30/2015 001447 FREE PRESS PUBLISHING INC 36855 10/30/2015 002568 GRANICUS INC 36856 10/30/2015 003177 GUTH, ERIC 36857 10/30/2015 000313 INLANDASPHALT COMPANY INC. 36858 10/30/2015 002518 INLAND PACIFIC HOSE & FITINGS 36859 10/30/2015 001987 JENKINS, ART 36880 10/30/2015 001181 KOUDELKA, CARRIE 36861 10/30/2015 001944 LANCER LTD 36862 10/30/2015 000662 NATL BARRICADE & SIGN CO 26862693355 4242951 CSV REFUND 44517 44518 44519 44522 69301 EXPENSE PAY APP 2 534651 EXPENSE EXPENSE 0454529 88741 Fund/Dept 101.042D00.543 101.000.000.542 001.000.000.321 001]313.000.513 001.058.056.558 001.058.056.558 001.013.000.513 001811.000.511 001.032.000.543 303.303.156.585 101.000.000.542 402.402.000.531 001.013.000.513 001.032800.543 101.000.000.542 Description/Account Amount CABLE SERVICE MAINT SHOP Total : FUEL FOR MAINT SHOP Total: CSV ENDORSEMENT REFUND Total : LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION Total : MAINTENANCE FOR NOVEMBER Total : EXPENSE REIMBURSEMENT Total : 01 56 -MANSFIELD AVE CONNECTIC Total : SUPPLIES: PW Total: EXPENSE REIMBURSEMENT Total : EXPENSE REIMBURSEMENT Total : BUSINESS CARDS Total: 55.99 55.99 92.47 92.47 13.00 13.00 110.45 65.80 158.40 39.95 374.60 777.16 777.16 138.08 138.08 371,632.01 371,632.01 17.15 17.15 16.12 16.12 362.47 362.47 39.41 39.41 SUPPLIES: PW 44.57 vchlist 10/30/2015 9:27:49AM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 36862 10/30/2015 000662 000662 NAT'L BARRICADE & SIGN CO (Continued) 36863 10/30/2015 003198 NORTHWEST PAVEMENT MANAGEMEN1 2015F015 36864 10/30/2015 001006 OMWBE 36865 10/30/2015 003653 PARTSMASTER 36866 10/30/2015 001089 POE ASPHALT PAVING INC. 36867 10/30/2015 002520 RWC GROUP 36868 10/30/2015 002531 SIX ROBBLEES INC 36869 10/30/2015 000090 SPOKANE CO INFO SYSTEMS 36870 10/30/2015 000001 SPOKANE CO TREASURER 36871 10/30/2015 000419 55350 10/28/2015 000409 SUMMIT LAW GROUP DEPT OF REVENUE 30311124 20944875 44681 44682 44683 44684 44685 161649 161657 5-747976 50313330 42000192 51502897 76098 Fund/Dept 001.032.000.543 001.090.000.518 101.000.000.542 101.042.000.542 101.042.000.542 402.402.000.531 101.042.000.542 101.042.000.542 101.000.000.542 101.000.000.542 101.000.000.542 001.013.015.515 001.016.000.554 001.016.000.523 001.018.016.518 3RD QTR 2015 001.076.301.586 Description/Account Amount Total : NWPMA 2015 CONFERENCE E GU" Total : LOCAL FEE - 453 SWV0006747-00 Total : SUPPLIES: PW Total : 2015 STREET AND STORMWATER 2015 STREET AND STORMWATER 2015 STREET AND STORMWATER 2015 STREET AND STORMWATER 2015 STREET AND STORMWATER Total : DOT INSPECTION DOT INSPECTION SUPPLIES: PW Total : Total : COUNTY IT SUPPORTSEPTEMBER Total : 1/2 ANNUAL DEBT SERVICE COST SEPTEMBER 2015 HOUSING INVOI Total : PROFESSIONAL SERVICES Total : 44.57 325.00 325.00 150.00 150.00 155.42 155.42 4,866.52 7,901.62 3,996.26 8,754.32 193,825.72 219,344.44 135.64 135.64 271.28 63.86 63.86 10,265.63 10,265.63 22,500.00 117,234.00 139,734.00 1,316.00 1,316.00 LEASEHOLD EXCISE TAX 6,448.67 Total : 6,448.67 Page: vchlist 10/30/2015 9:27:49AM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 16636489 10/29/2015 000409 DEPT OF REVENUE Q3-2015 001.076.302.576 COMBINED EXCISE TAX RETURN 2,436.02 Total : 2,436.02 1023150114 10/23/2015 002244 AOT PUBLIC SAFETY CORPORATION SPKVLY-70 35 Vouchers for bank code : apbank 35 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date 001.016.000.521 CRY WOLF CHARGES 3,183.65 Total : 3,183.65 Bank total : 798,501.76 Total vouchers : 798,501.76 Page: ,.4-- CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 10, 2015 Item: Check all that apply: ® consent ['information Department Director Approval : ❑ old business ['admin. report ❑ new business ['public hearing ❑ pending legislation AGENDA ITEM TITLE: Payroll for Period Ending October 31, 2015 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Budget/Financial impacts: Gross: Benefits: Total payroll Employees $ 276,040.42 $ 154,437.70 $ 430,478.12 Council $ 6,225.00 $ 11,394.41 $ 17,619.41 Total $282,265.42 $165,832.11 $448,097.53 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday, October 27, 2015 Mayor Grafos called the meeting to order at 6:00 p.m. Attendance: Dean Grafos, Mayor Chuck Hafner, Councilmember Rod Higgins, Councilmember Ed Pace, Councilmember Ben Wick, Councilmember Bill Gothmann, Councilmember Pro Tem ABSENT: Arne Woodard, Deputy City Manager City Staff: Mark Calhoun, Deputy City Manager Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney Mike Stone, Parks & Recreation Director Chelsie Taylor, Interim Finance Director John Hohman, Comm. Development Dir. Mike Basinger, Economic Develop. Coordinator Rick VanLeuven, Police Chief Chris Bainbridge, City Clerk INVOCATION: Pastor Sid Johnson from the Spokane Valley Baptist Church gave the invocation. PLEDGE OF ALLEGIANCE Boy Scouts from Troop 420 and 481 led the Pledge of Allegiance. ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present except Deputy Mayor Woodard. It was moved by Councilmember Pace, seconded and unanimously agreed to excuse Deputy Mayor Woodard from tonight's meeting. APPROVAL OF AGENDA It was moved by Councilmember Wick, seconded and unanimously agreed to approve the agenda. Mayor Grafos announced that Council will have an executive session at the end of this meeting. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a COMMITTEE, BOARD, LIAISON SUMMARY REPORTS Councilmember Higgins: said that other than the weekly Chamber of Commerce Government Affairs meeting, he had no report. Councilmember Pace: no report Councilmember Hafner: said he attended the STA (Spokane Transit Authority) Operations committee where they discussed the capital budget and operating; they talked about central city lines; said the line would be from the Community College to the downtown business section, and as such, said he feels that is a Spokane project so they should pay for it; said a central city line would cost $4.1 million annually to operate; reported that he also attended a Visit Spokane meeting where the sportsplex was a topic, said it would cost about $33 million, and would be located north of the arena; attended the Valley Chamber annual breakfast; went to another Visit Spokane meeting where a group of seven will work with state legislators to see if they can come up with a visitor's center for the state, as funds for that project were removed from the state budget; said Oregon has $8-9 million for tourism, as does Idaho but Washington state has no funding; went to a SCOPE meeting to discuss problems and how to help the Sheriff's Office; went to another meeting about the sportsplex with a consultant from Florida whose job would be to determine how well that facility would work in Spokane, and again said the cost of the project would be about $32 million, and said he thought it was a "con job" but the future would tell; also attended another STA meeting about budget; and went to a SCOPE sponsored crime prevention conference. Councilmember Gothmann- said he attended the Chamber's meeting about tourism; said that the State of California has asked businesses to contribute to a private organization to provide funds for state tourism, Minutes Regular Council Meeting: 10-27-2015 Page 1 of 5 Approved by Council: DRAFT and that Visit Spokane and others will try to get a similar system going here; attended a cycle celebration planning meeting for next year's bike ride; and went to the crime prevention conference today where they talked about officer involved shootings. Councilmember Wick: said the LTAC (Lodging Tax Advisory Committee) met about a week ago to determine recommended funding allocations for requests amounting to about $900,000 with a budget of $560,000 and said this will be coming to Council soon; attended a Tourism Promotion Area meeting where they talked about grant funding, and that their process goes through the Board of County Commissioners, with most of the revenues being split between Visit Spokane and the Sports Commission; said the SRTC (Spokane Regional Transportation Council) is getting ready to work on transportation issues and said they have seven openings; attended the weekly Chamber Government Action meeting where they talked about a legislative platform of what to advocate for in Washington, D.C., and said he shared some of our concerns, such as the Barker grade separation, and that he thinks it will make it on their agenda, as well as the nuisance abatement. MAYOR'S REPORT Mayor Grafos reported that he also attended the Chamber's Government Action meeting. PROCLAMATION: n/a PUBLIC COMMENTS: Mayor Grafos invited public comments. Cindy Hallet: spoke regarding trucks parking in residential neighborhoods, and said she wished Council would research this issue as it is easy to find statistics about pedestrian accidents on public roads with trucks; she read from some articles about pedestrians walking around trucks, especially those with wide loads; also mentioned that a semi is parked in her neighborhood and there are visibility issues; said it is difficult for truck drivers to see bicycle riders and pedestrians; feels Council should take the reasonability to inform the public of what to do or not to do around trucks, and said the City knowingly puts residents at risk by allowing trucks to travel in neighborhoods; and said she wants to remove this type of commercial business. Marilyn Cline: also spoke regarding trucks parking in residential neighborhoods; said nothing has changed; that she went to the Crime prevention seminar with law enforcement; said Council is not following through on the comprehensive plan for the residents and that eighteen -wheelers are still allowed on residential streets; said diesel exhaust poses the highest cancer causing risk of any toxic; said she is president of SCOPE Board of Directors and they work to inform students in school, and parents about the hazards of eighteen -wheelers; said a trucker violates the noise ordinance and the City does nothing; that last year she and others submitted over one hundred citizen action requests but nothing was done. Paul Lugo: said he lives in Spokane and that he has driven trucks; said school buses need to be classified the same as a large semi as both require eight feet in front in order to see somebody in front of their vehicle; said kids have been taught this but pedestrians take advantage and think they have the right-of- way, but said they only have the right-of-way if they can be seen. 1. PUBLIC HEARING: Community Development Block Grant Program (CDBG) — Mike Basinger Mayor Grafos opened the public hearing at 6:31 p.m. Economic Development Coordinator Basinger went through his PowerPoint presentation explaining the proposed sidewalk project, as well as the annual CDBG Program. Mr. Basinger also stated that Spokane County is aware the amount exceeds our set- aside amount, and said the project would be adjusted as necessary. Mayor Grafos invited public comments; no comments were offered and Mayor Grafos closed the public hearing at 6:35 p.m. 2. PUBLIC HEARING: Marijuana Moratorium — Erik Lamb Mayor Grafos opened the public hearing at 6:35 p.m. Deputy City Attorney Lamb went over the background of the marijuana recreational/medical reconciliation, all as noted on his October 27, 2015 Request for Council Action form, including the Planning Commission's considerations of this issue, and the effect of this moratorium, including what it would not affect; he explained that the moratorium will Minutes Regular Council Meeting: 10-27-2015 Page 2 of 5 Approved by Council: DRAFT have an impact on getting a new license as those applying will have to wait until permanent regulations are adopted. Mr. Lamb said this moratorium would not have an impact on personal use. Mr. Lamb also noted that state law allows this moratorium to be adopted without advance notice provided a public hearing is held within sixty days; and said notice of tonight's hearing was published October 9, 16 and 23. Mayor Grafos invited public comment. 1. Paul Lugo: said he feels the moratorium is almost pointless as the City passed the moratorium and there were applications in process, but the City ignored those for the last four to six months as they have been operating against the moratorium and they continue to produce and nothing's been done about it. 2. Jason Dixon: said he resides in Otis Orchards but owns a business on Indiana and his service is exclusively medical marijuana; said this is all about the merger of medical and recreational marijuana and he has an interest in preserving small business, and being anti -small business is anti-American; said there are no limits on how many stores can sell beer and wine; and by doing this moratorium it opens the doors to the black markets; said the amount of shops is already limited by state legislation; there are only five to six medical dispensaries and once this all "pans out" it'll only mean five to six more shops; he asked Council to lift the moratorium to save families and businesses; said brick and mortar businesses should be allowed to receive their licenses as they will check for identification, as opposed to having this on the black market. 3. Pam Lemon: said she is involved in both medical and recreational businesses; has a mother who has Alzheimer's and the research is very important; and she urged Council to look into the research. 4. Sean Green: said he is a business owner in Spokane Valley and as a business owner, is asking for help; said the actions in the moratorium have a negative impact on his business; that it is Council's job to represent the public and make informed decisions on behalf of the public; said the public doesn't want these moratoriums; that over the last nineteen meetings, forty-seven people stood up against these moratoriums, and fourteen asked to support toe moratoriums; said if Council was doing its job, these moratoriums wouldn't be in place; said there is no reason why a policy couldn't be addressed tonight as there is a room full of people, and suggested everyone make some policy and clean up old business before the election. 5. Tara Harris: said she is a City citizen and has health concerns of the City and the citizens; that patients now mostly are older people seeking legitimate safe medication as they are tired of taking opiates and narcotics; said there is not a lot of good information out there for tourisms or those who are just now looking into this; said we need to make sure they have access to those medications; that some patients find what they need in recreational stores, but they are being taxed for that; said these people are desperate; that this business supports tourism and is a great opportunity to promote these businesses as it will bring in a plethora of resources and businesses buying supplies, food and gasoline; said it is a very valuable asset. 6. Linda Thompson: said she is with the Greater Substance Abuse Council and speaks in support of the moratorium; said recreational marijuana works because we were able to take time to see how this works; that she talks to citizens and it is very important to have voices heard; that there were lots of promises from I502 and not all have been realized; said there are some funds from the Department of Health prevention but not many; said there is very little prevention to be spread across this state as they talk to young people about being drug free; said the retail system works and we know what's in that product, and that we want to make sure the medical works the same way; that this was done very quickly by the Cannabis Board; and said that there will be rules and regulations in the end and that she and others are talking to state legislators. Minutes Regular Council Meeting: 10-27-2015 Page 3 of 5 Approved by Council: DRAFT 7. Justin Johnson: said he owns a medical shop here in town and has several hundred customers; said he is against the moratorium and wants to see the medical and retail combined but done in a safe manner and doesn't want to see these people back out on the streets; that he applied for a retail license here in Spokane Valley; and said that most of his customers are fifty-five or older. 8. Scott Phillips: said he has a medical dispensary in the Valley; that he paid all the state and federal taxes and followed all the rules with the Cannabis board; that he understands Council doesn't want stores everywhere; but they are licensed and were here before the recreational stores, and said he doesn't see a problem why they can't remain where they are; that his patients will have to go to the retail store or the black market and the retail stores are not educated like the medical stores are; said his customers don't want to get the wrong medicine, and don't want to go to a recreational store and stand next to someone who just wants to get high; the medical stores are there to help people and he thinks the medical shops that are following all the rules should have first consideration. 9. Nina Fluegal: said she lives in Spokane Valley; that she is not anti -pot but doesn't want Spokane Valley to be the center of pot for Washington State, or even Spokane; said we haven't addressed the property owners that will be near these placed; that we need limits and the more limit the more control; said we are trying to attract tourists and there are many who don't want to be next to marijuana stores. 10. Stephanie Feick: said she lives in Spokane; the medical dispensaries are already established here in the Valley and it is important to keep in mind those already established stores. 11. James Johnson: said he lives in Spokane Valley; that the October 6 Council minutes had a statement that the surgeon general hasn't supported medical marijuana; said that is easily researched and that statement should be corrected; said when he was 19 and 20 years old, that he wasn't limited on alcohol access and that is what we're looking at as it only takes a few minutes to drive across city limits; suggested Council let the market factors work and if Council lifts the moratorium, there can be better control about where the retail outlets will be. There were no further public comments. Mayor Grafos closed the public hearing at 7:17 p.m. and called for a short recess; he reconvened the meeting at 7:30 p.m. 3. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of vouchers on October 27, 2015 Request for Council Action Form Totaling $952,263.72 b. Approval of Payroll for Pay Period Ending October 15, 2015: $329,698.88 c. Approval of October 6, 2015 Study Session Format Council Meeting Minutes d. Approval of October 13, 2015 Formal Format Council Meeting Minutes e. Approval of October 20, 2015 Study Session Format Council Meeting Minutes It was moved by Councilmember Wick, seconded and unanimously agreed to approve the consent agenda. NEW BUSINESS 4. Second Reading Proposed Ordinance 15-018 Amending 2015 Budget — Chelsie Taylor After City Clerk Bainbridge read the ordinance title, it was moved by Councilmember Wick and seconded to approve Ordinance 15-018 amending Ordinance 14-015 which adopted a budget for the period January 1, 2015 through December 31, 2015. After Ms. Taylor briefly went over the background of this proposal, Mayor Grafos invited public comment. No comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 5. Motion Consideration: Community Development Block Grant Program Project List — Mike Basinger Minutes Regular Council Meeting: 10-27-2015 Page 4 of 5 Approved by Council: DRAFT It was moved by Councilmember Wick and seconded to authorize staff to prepare CDBG applications for the proposed sidewalk project on the east side of Blake Road from 8th Avenue to Appleway Trail. After Mr. Basinger briefly went over the proposed project, Mayor Grafos invited public comment. Nina Fluegal said she is confused about why there would only be sidewalk on one side and why go to the trail that hasn't even been built yet; said 4th Avenue has much more traffic and said she thinks the money could be better spent elsewhere. There were no further comments. In response to Councilmember Wick's question of why this project was selected, Mr. Basinger explained that for this project, the City would not have to purchase right-of-way; that in choosing this particular project, we are trying to make connections from a residential neighborhood to the trial going north and south; said there is a lot of need for sidewalks but we have limited funds and are trying to prioritize these based on methods used in the past. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. PUBLIC COMMENTS: Mayor Grafos invited public comments; no comments were offered. ADMINISTRATIVE REPORTS 6. Advance Agenda — Mayor Grafos There were no suggested changed to the Advance Agenda. INFORMATION ONLY: 7. Department Monthly Reports were for information only and were not reported or discussed. CITY MANAGER COMMENTS Deputy City Manager Calhoun had no additional comments. It was moved by Councilmember Wick, seconded and unanimously agreed to adjourn into executive session for approximately fifteen minutes to discuss pending litigation, and that no action would be taken upon return to open session. Council adjourned into executive session at 7:38 p.m. At 7:52 p.m., Mayor Grafos declared Council out of executive session, after which it was moved by Councilmember Higgins, seconded and unanimously agreed to adjourn. ATTEST: Dean Grafos, Mayor Christine Bainbridge, City Clerk Minutes Regular Council Meeting: 10-27-2015 Page 5 of 5 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 10, 2015 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Second Reading of Proposed Ordinance #15-019 Adopting the 2016 Budget. GOVERNING LEGISLATION: State budget law. PREVIOUS COUNCIL ACTION TAKEN: To date the Council has heard presentations on the 2016 Budget on six previous occasions including two public hearings. At the meeting on October 13, 2015, Council advanced Ordinance #15-019 adopting the 2016 Budget to a second reading. BACKGROUND: This marks the seventh occasion where the Council will discuss the 2016 Budget including two public hearings. The 2016 Budget development calendar of Council meetings on this topic follows: • June 16 Council Budget Retreat • August 11 Admin report: Estimated 2016 revenues and expenditures • August 25 Public hearing #1 on 2016 revenues and expenditures • September 8 City Manager's presentation of preliminary 2016 Budget • September 22 Public hearing #2 on 2016 Budget • October 13 First reading on ordinance adopting the 2016 Budget • November 10 Second reading on ordinance adopting the 2016 Budget 2016 Budget Overview: • The 2016 Budget currently includes appropriations of $70,683,872 including $18,444,741 in capital expenditures, comprised in -part of: o $11,767,791 in Fund #303 Street Capital Projects o $352,050 in Fund #309 Park Capital Projects o $3,050,000 in pavement preservation including $943,800 financed by the General Fund o 294,400 related to the new City Hall building in Fund #313 City Hall Construction o $2,505,000 in Stormwater Management Fund #402 and APA Fund #403 projects o $330,000 in Fund #501 Equipment Rental and Replacement for the acquisition of one small SUV for the Community and Economic Development Department, one car and one small truck for the Parks and Recreation Department, one truck split half-time between the Street Fund and the Stormwater Management Fund, and one tandem snow plow. • To partially offset the $18,444,741 in capital costs, we anticipate $10,440,763 in grant revenues which results in 56.6% of capital expenditures being covered with State and Federal money. • Budgets will be adopted across 24 separate funds. • The full time equivalent employee (FTE) count will be 87.4 employees compared to 87.25 in the prior year as a result of one part-time position being increased from 0.5 to 0.65. 1 Pertaining Specifically to the General Fund: • The 2016 recurring revenue estimate of $39,438,428 is $1,177,428 or 3.08% greater than the 2015 amended budget of $38,261,000. • The 2016 recurring expenditure proposal of $39,361,199 is $1,068,892 or 2.79% greater than the 2015 appropriation of $38,292,307. • Excluding the addition of some supplemental requests discussed at the June 16th Budget Workshop, increases in recurring expenditures for nonpayroll related expenditure classifications have been held to 1% with few exceptions. • Recurring revenues currently exceed recurring expenditures by $77,229 or 0.20% of recurring revenues. • Nonrecurring revenues of $40,425 are comprised of a transfer in from the Solid Waste Fund #106 as a repayment to the General Fund for various studies and fees related to the Solid Waste program paid out of the General Fund in the years of 2013 and 2014. The repayment will occur over five years beginning in 2015 at an annual amount of $40,425. • Nonrecurring expenditures total $613,281 and include: o $108,000 for Information Technology expenditures including: ■ $20,000 for Barracuda backup server for CenterPlace ■ $36,000 to replace a Cisco 4510 switch that is 10 -years old ■ $34,000 for Storage Area Network (SAN) at CenterPlace ■ $5,000 for a Network Attached Storage (NAS) Box ■ $13,000 for the Laserfiche Eden extension o $350,000 for professional services necessary to assist Community Development in the comprehensive plan update. o $15,000 to upgrade the dial-up modems and point of sale system at the 3 swimming pools. o $140,281 for the Police Department CAD / RMS (pending agreement with Spokane County). • The total of 2016 recurring and nonrecurring expenditures exceeds total revenues by $495,627 - and this is entirely a result of the one-time/nonrecurring expenditures. • The projected General Fund fund balance at the end of 2016 is currently $21,119,702 or 53.66% of recurring expenditures. 2 Other Funds: 2016 Budget appropriations (expenditures) in the other funds total $30,709,392 as follows: Fund Number Fund Name 2016 Appropriation 101 Street Fund 103 Paths and Trails Fund 104 Hotel / Motel Tax - Tourism Facilities Fund 105 Hotel / Motel Tax Fund 106 Solid Waste Fund 107 PEG Fund 120 CenterPlace Operating Reserve Fund 121 Service Level Stabilization Reserve Fund 122 Winter Weather Reserve Fund 123 Civic Facilities Replacement Fund 204 Debt Service Fund 301 REET 1 Capital Projects Fund 302 REET 2 Capital Projects Fund 303 Street Capital Projects Fund 309 Parks Capital Projects Fund 310 Civic Facilities Capital Projects Fund 311 Pavement Preservation Fund 312 Capital Reserve Fund 313 City Hall Construction Fund 402 Stormwater Management Fund 403 Aquifer Protection Area Fund 501 Equipment Rental and Replacement Fund 502 Risk Management Fund 4,382,900 0 0 590,000 178,500 24,500 0 0 500,000 559,786 547,100 671,189 1,371,502 11,767,791 352,050 0 3,050,000 1,524,559 294,400 2,240,115 2,000,000 330,000 325,000 30.709.392 Primary sources of revenues in these other funds include: • Motor Vehicle Fuel Tax revenue that is collected by the State and remitted to the Street Fund is anticipated to be $2,004,900. • Telephone Tax revenues remitted to the City that supports Street Fund operations and maintenance are anticipated to be $2,340,000. • Real Estate Excise Tax (REET) revenues that are in large part used to match grant financed street projects are anticipated to total $1,600,000. • Hotel / Motel Tax revenues that are dedicated to the promotion of visitors and tourism are anticipated to be $907,550 ($550,000 in Fund #105 and $357,500 in Fund #104). • Stormwater Management Fees are estimated at $1,870,000. • Aquifer Protection Area Fees are estimated at $500,000. • Grant Revenues offsetting capital project costs are estimated at $10,440,763 o Fund #106 — Solid Waste - $53,500 o Fund #303 — Street Capital Projects - $8,797,263 o Fund #309 — Park Capital Projects - $90,000 o Fund #403 — Aquifer Protection Area projects - $1,500,000 3 The City's 2016 Budget is adopted at a fund level as follows: General Fund Street Fund Paths & Trails Fund Hotel/Motel Tax - Tourism Facilities Fund Hotel/Motel Tax Fund Solid Waste PEG Fund CenterPlace Operating Reserve Fund Service Level Stabilization Fund Winter Weather Reserve Fund City Facilities Repair & Replacement LTGO Bond Debt Service Fund REET 1 Capital Projects Fund REET 2 Capital Projects Fund Street Capital Projects Park Capital Projects Fund Civic Facilities Capital Projects Fund Pavement Preservation Fund Capital Reserve Fund City Hall Construction Fund 001 101 103 104 105 106 107 120 121 122 123 204 301 302 303 309 310 311 312 313 21,615,329 1,652,244 37,628 178,700 160,249 7,339 278,900 300,000 5,461,399 504,820 559,086 4,049 1,325,345 1,379,674 72,930 101,070 1,178, 074 2,522,995 4,089,489 4,460,364 45, 889, 684 39,478,853 4,357,900 8,500 357,500 550,300 178,500 90,000 0 6,500 600 700 547,100 801,000 801,000 11, 767, 791 264,550 345,400 2,301,500 0 0 61, 857, 694 61, 094,182 6,010,144 46,128 536,200 710,549 185,839 368,900 300,000 5,467,899 505,420 559,786 551,149 2,126,345 2,180, 674 11,840,721 365,620 1,523,474 4,824,495 4,089,489 4,460,364 107, 747, 378 39,974,480 4,382,900 0 0 590,000 178,500 24,500 0 0 500,000 559,786 547,100 671,189 1,371,502 11, 767, 791 352,050 0 3,050,000 1,524,559 294,400 65, 788, 757 21,119, 702 1,627,244 46,128 536,200 120,549 7,339 344,400 300,000 5,467,899 5,420 0 4,049 1,455,156 809,172 72,930 13,570 1,523,474 1,774,495 2,564,930 4,165, 964 41,958,621 Estimated Estimated Beginning Ending Fund Fund Total Fund Annual Appropriation Funds No. Balance Revenues Sources Appropriations Balance General Fund Street Fund Paths & Trails Fund Hotel/Motel Tax - Tourism Facilities Fund Hotel/Motel Tax Fund Solid Waste PEG Fund CenterPlace Operating Reserve Fund Service Level Stabilization Fund Winter Weather Reserve Fund City Facilities Repair & Replacement LTGO Bond Debt Service Fund REET 1 Capital Projects Fund REET 2 Capital Projects Fund Street Capital Projects Park Capital Projects Fund Civic Facilities Capital Projects Fund Pavement Preservation Fund Capital Reserve Fund City Hall Construction Fund 001 101 103 104 105 106 107 120 121 122 123 204 301 302 303 309 310 311 312 313 21,615,329 1,652,244 37,628 178,700 160,249 7,339 278,900 300,000 5,461,399 504,820 559,086 4,049 1,325,345 1,379,674 72,930 101,070 1,178, 074 2,522,995 4,089,489 4,460,364 45, 889, 684 39,478,853 4,357,900 8,500 357,500 550,300 178,500 90,000 0 6,500 600 700 547,100 801,000 801,000 11, 767, 791 264,550 345,400 2,301,500 0 0 61, 857, 694 61, 094,182 6,010,144 46,128 536,200 710,549 185,839 368,900 300,000 5,467,899 505,420 559,786 551,149 2,126,345 2,180, 674 11,840,721 365,620 1,523,474 4,824,495 4,089,489 4,460,364 107, 747, 378 39,974,480 4,382,900 0 0 590,000 178,500 24,500 0 0 500,000 559,786 547,100 671,189 1,371,502 11, 767, 791 352,050 0 3,050,000 1,524,559 294,400 65, 788, 757 21,119, 702 1,627,244 46,128 536,200 120,549 7,339 344,400 300,000 5,467,899 5,420 0 4,049 1,455,156 809,172 72,930 13,570 1,523,474 1,774,495 2,564,930 4,165, 964 41,958,621 Storm water Management Fund Aquifer Protection Area Fund Equipment Rental & Replacement Fund Risk Management Fund Total of all Funds 402 403 501 502 1,791,529 561,773 1,242,338 168,209 1,871,500 2,000,000 102,333 325,000 3,663,029 2,561,773 1,344,671 493,209 2,240,115 2,000,000 330,000 325,000 1,422,914 561,773 1,014,671 168,209 3,763,849 49, 653, 533 4,298,833 66,156, 527 8,062,682 115, 810, 060 4,895,115 70, 683, 872 3,167, 567 45,126,188 OPTIONS: State law requires the City to adopt a budget prior to December 31. adopt the budget as presented or alter it as they deem necessary. RECOMMENDED ACTION OR MOTION: Move to approve Ordinance #15-019 2016 Budget. BUDGET/FINANCIAL IMPACTS: Adoption of Ordinance #15-019 concludes the development process and establishes the final budget including estimated r appropriations. STAFF CONTACT: Chelsie Taylor, Interim Finance Director ATTACHMENTS: • Ordinance #15-019 • 2016 Budget Council may adopting the 2016 Budget evenues and 4 Estimated Estimated Beginning Ending Fund Working Total Working Working Capital Funds No. Capital Revenues Sources Appropriations Capital Storm water Management Fund Aquifer Protection Area Fund Equipment Rental & Replacement Fund Risk Management Fund Total of all Funds 402 403 501 502 1,791,529 561,773 1,242,338 168,209 1,871,500 2,000,000 102,333 325,000 3,663,029 2,561,773 1,344,671 493,209 2,240,115 2,000,000 330,000 325,000 1,422,914 561,773 1,014,671 168,209 3,763,849 49, 653, 533 4,298,833 66,156, 527 8,062,682 115, 810, 060 4,895,115 70, 683, 872 3,167, 567 45,126,188 OPTIONS: State law requires the City to adopt a budget prior to December 31. adopt the budget as presented or alter it as they deem necessary. RECOMMENDED ACTION OR MOTION: Move to approve Ordinance #15-019 2016 Budget. BUDGET/FINANCIAL IMPACTS: Adoption of Ordinance #15-019 concludes the development process and establishes the final budget including estimated r appropriations. STAFF CONTACT: Chelsie Taylor, Interim Finance Director ATTACHMENTS: • Ordinance #15-019 • 2016 Budget Council may adopting the 2016 Budget evenues and 4 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 15-019 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ADOPTING A BUDGET FOR THE PERIOD JANUARY 1, 2016 THROUGH DECEMBER 31, 2016; APPROPRIATING FUNDS; ESTABLISHING SALARY SCHEDULES FOR ESTABLISHED POSITIONS; AND OTHER MATTERS RELATING THERETO. WHEREAS, State law requires the City Manager to prepare a preliminary budget for the City of Spokane Valley at least 60 days before the beginning of the City fiscal year beginning January 1, 2016 and ending December 31, 2016; and WHEREAS, the City Manager, in consultation with the Finance Director and department heads, has prepared and placed on file with the City Clerk a preliminary budget, together with an estimate of the amount of money necessary to meet the expenses of the City including payment of outstanding obligations; and WHEREAS, notice was posted and published for public hearings held on August 25 and September 22, 2015. The City Council met and invited public comment in the City Council Chambers during each public hearing; and WHEREAS, proper notice was given and the preliminary budget was filed with the City Clerk September 8, 2015; and WHEREAS, the City Council desires to adopt the 2016 budget, including all allowances, and an appropriation for each fund; and WHEREAS, the City of Spokane Valley property tax levy in 2015 for collection in 2016, will be $11,279,151.61, which represents a 0% increase in the 2016 levy. This levy is exclusive of additional revenue resulting from new construction, improvements to property, any increase in the value of State assessed property, any annexations that have occurred, and refunds made. NOW, THEREFORE, the City Council of the City of Spokane Valley do ordain as follows: Section 1. Adoption of 2016 Budget. The budget for the City of Spokane Valley for the year 2016 is adopted at the fund level. The final budget for 2016 is attached hereto, and by this reference is incorporated herein pursuant to RCW 35A.33.075. For summary purposes, the total estimated appropriations for each separate fund, plus the aggregate total for all such funds, is set forth as follows: Ordinance 15-019 Adopting 2016 Budget Page 1 of 3 DRAFT General Fund 001 Street Fund 101 Paths & Trails Fund 103 Hotel/Motel Tax - Tourism Facilities Fund 104 Hotel/Motel Tax Fund 105 Solid Waste 106 PEG Fund 107 CenterPlace Operating Reserve Fund 120 Service Level Stabilization Fund 121 Winter Weather Reserve Fund 122 City Facilities Repair & Replacement 123 LTGO Bond Debt Service Fund 204 REET 1 Capital Projects Fund 301 REET 2 Capital Projects Fund 302 Street Capital Projects 303 Park Capital Projects Fund 309 Civic Facilities Capital Projects Fund 310 Pavement Preservation Fund 311 Capital Reserve Fund 312 City Hall Construction Fund 313 21,615,329 1,652,244 37,628 178,700 160,248 7,340 278,900 300,000 5,461,399 504,820 559,086 4,049 1,325,345 1,379,674 72,930 101,070 1,178,074 2,522,995 4,089,489 4,460,364 45,889,684 39,478,853 61,094,182 4,357,900 6,010,144 8,500 46,128 357,500 536,200 550,300 710,548 178,500 185,840 90,000 368,900 0 300,000 6,500 5,467,899 600 505,420 700 559,786 547,100 551,149 801,000 2,126,345 801,000 2,180,674 11, 767, 791 11,840, 721 264,550 365,620 345,400 1,523,474 2,301,500 4,824,495 0 4,089,489 0 4,460,364 61,857,694 107, 747, 378 39,974,480 4,382,900 0 0 590,000 178,500 24,500 0 0 500,000 559,786 547,100 671,189 1,371,502 11, 767, 791 352,050 0 3,050,000 1,524,559 294,400 65, 788, 757 21,119, 702 1,627,244 46,128 536,200 120,548 7,340 344,400 300,000 5,467,899 5,420 0 4,049 1,455,156 809,172 72,930 13,570 1,523,474 1,774,495 2,564,930 4,165,964 41, 958,621 Estimated Estimated Beginning Ending Fund Fund Total Fund Annual Appropriation Funds No. Balance Revenues Sources Appropriations Balance General Fund 001 Street Fund 101 Paths & Trails Fund 103 Hotel/Motel Tax - Tourism Facilities Fund 104 Hotel/Motel Tax Fund 105 Solid Waste 106 PEG Fund 107 CenterPlace Operating Reserve Fund 120 Service Level Stabilization Fund 121 Winter Weather Reserve Fund 122 City Facilities Repair & Replacement 123 LTGO Bond Debt Service Fund 204 REET 1 Capital Projects Fund 301 REET 2 Capital Projects Fund 302 Street Capital Projects 303 Park Capital Projects Fund 309 Civic Facilities Capital Projects Fund 310 Pavement Preservation Fund 311 Capital Reserve Fund 312 City Hall Construction Fund 313 21,615,329 1,652,244 37,628 178,700 160,248 7,340 278,900 300,000 5,461,399 504,820 559,086 4,049 1,325,345 1,379,674 72,930 101,070 1,178,074 2,522,995 4,089,489 4,460,364 45,889,684 39,478,853 61,094,182 4,357,900 6,010,144 8,500 46,128 357,500 536,200 550,300 710,548 178,500 185,840 90,000 368,900 0 300,000 6,500 5,467,899 600 505,420 700 559,786 547,100 551,149 801,000 2,126,345 801,000 2,180,674 11, 767, 791 11,840, 721 264,550 365,620 345,400 1,523,474 2,301,500 4,824,495 0 4,089,489 0 4,460,364 61,857,694 107, 747, 378 39,974,480 4,382,900 0 0 590,000 178,500 24,500 0 0 500,000 559,786 547,100 671,189 1,371,502 11, 767, 791 352,050 0 3,050,000 1,524,559 294,400 65, 788, 757 21,119, 702 1,627,244 46,128 536,200 120,548 7,340 344,400 300,000 5,467,899 5,420 0 4,049 1,455,156 809,172 72,930 13,570 1,523,474 1,774,495 2,564,930 4,165,964 41, 958,621 Storm water Management Fund 402 1,791,529 1,871,500 3,663,029 2,240,115 1,422,914 Aquifer Protection Area Fund 403 561,773 2,000,000 2,561,773 2,000,000 561,773 Equipment Rental & Replacement Fund 501 1,242,338 102,333 1,344,671 330,000 1,014,671 Risk Management Fund 502 168,209 325,000 493,209 325,000 168,209 Total of all Funds 3,763,849 49,653,533 4,298,833 66,156, 527 8,062,682 115, 810, 060 4,895,115 70, 683, 872 3,167,567 45,126,188 The total balance of all funds appropriated for 2016 is $70,683,872. Section 2. Transmittal of Budget. A complete copy of the budget as adopted, together with a copy of this Ordinance, shall be transmitted by the City Clerk to the Division of Municipal Corporations in the Office of the State Auditor and to the Association of Washington Cities. Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City. Ordinance 15-019 Adopting 2016 Budget Page 2 of 3 Estimated Estimated Beginning Ending Fund Working Total Working Working Capital Funds No. Capital Revenues Sources Appropriations Capital Storm water Management Fund 402 1,791,529 1,871,500 3,663,029 2,240,115 1,422,914 Aquifer Protection Area Fund 403 561,773 2,000,000 2,561,773 2,000,000 561,773 Equipment Rental & Replacement Fund 501 1,242,338 102,333 1,344,671 330,000 1,014,671 Risk Management Fund 502 168,209 325,000 493,209 325,000 168,209 Total of all Funds 3,763,849 49,653,533 4,298,833 66,156, 527 8,062,682 115, 810, 060 4,895,115 70, 683, 872 3,167,567 45,126,188 The total balance of all funds appropriated for 2016 is $70,683,872. Section 2. Transmittal of Budget. A complete copy of the budget as adopted, together with a copy of this Ordinance, shall be transmitted by the City Clerk to the Division of Municipal Corporations in the Office of the State Auditor and to the Association of Washington Cities. Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City. Ordinance 15-019 Adopting 2016 Budget Page 2 of 3 DRAFT PASSED by the City Council this 10th day of November, 2015. ATTEST: Dean Grafos, Mayor Christine Bainbridge, City Clerk Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 15-019 Adopting 2016 Budget Page 3 of 3 DRAFT Spokane � Valley 2016 Annual Budget Pictures from Valleyfest held annually in the City of Spokane Valley. • • • • • City of Spokane Valley, Washington • • Annual Budget • For the Fiscal Year • January 1 through December 31, 2016 • • • City Hall• • 11707 East Sprague Avenue • Spokane Valley, WA 99206 • Website: www.spokanevalley.org • Phone: (509) 921-1000 • •• • • • • • "A community of opportunity where individuals and families can grow and play, and businesses • will flourish and prosper." •• • About the cover photograph: • Annual Valleyfest Event: Photo by SpokaneFocus • • • • • • • • • • • • • • • • • • Table of Contents City of Spokane Valley, WA Spokane County January 1, 2016 through December 31, 2016 Summary of Councilmembers III City Manager's Budget Message 1 Finance Director's Message - About the 2016 Budget and Budget Development Process 7 Budget Summary 21-35 Revenues by Fund and Type 36-42 Expenditures by Fund and Department 43-46 General Fund Department Changes from 2015 to 2016 47-49 #001- General Fund- Expenditures by Department by Type City Council 50 City Manager 52 Public Safety 53 Deputy City Manager 56 Finance 57 Human Resources 58 Public Works 59 Community & Economic Development 60 Parks & Recreation 64 General Government 70 Special Revenue Funds #101 - Street Fund 72 #103 - Trails & Paths Fund 73 #104 - Hotel / Motel Tax —Tourism Facilities Fund 74 #105 - Hotel / Motel Tax Fund 74 #106 - Solid Waste Fund 75 #107 - PEG Fund 76 #120 - CenterPlace Operating Reserve Fund 77 #121 - Service Level Stabilization Reserve Fund 77 #122 - Winter Weather Reserve Fund 78 #123 - Civic Facility Replacement Fund 78 Debt Service Funds #204 - Limited Tax General Obligation (LTGO) Fund 79 City of Spokane Valley 2016 Budget Capital Projects Funds #301 - REET 1 Capital Projects Fund 80 #302 - REET 2 Capital Projects Fund 81 #303 - Street Capital Projects Fund 82 #309 - Parks Capital Projects Fund 83 #310 - Civic Facilities Capital Projects Fund 84 #311 - Pavement Preservation Fund 85 #312 - Capital Reserve Fund 88 #313 - City Hall Construction Fund 89 Enterprise Funds #402 - Stormwater Management Fund 90 #403 - Aquifer Protection Area Fund 92 Internal Service Funds #501 - Equipment Rental & Replacement Fund 93 #502 - Risk Management Fund 95 Total of Capital Expenditures for 2016 96 FTE Count by Year — 2010 through 2016 97 Work Force Comparison 98 Appendix A, Employee Position Classification and Salary Schedule 99 Glossary of Budget Terms 100 Ordinance #15-019 Adopting the 2016 Budget 103 11 City Councilmembers Dean Grafos, Mayor Position #2 Arne Woodard, Deputy Mayor Position #3 Rod Higgins Position #1 Chuck Hafner Position #5 Bill Bates Position #7 Ed Pace Position #4 Ben Wick Position #6 Bill Gothmann Position #7, Pro - Tem Staff Mike Jackson, City Manager Mark Calhoun, Deputy City Manager Chelsie Taylor, Interim Finance Director John Hohman, Community & Economic Development Director Mike Stone, Parks & Recreation Director Eric Guth, Public Works Director Cary Driskell, City Attorney Christine Bainbridge, City Clerk •.....••••••••••••••••••••••••••••••••••••••••••••••••••••••♦ • • • • • • • • • • • • • • • • • • • • This page intentionally left blank • • • • • • • • • • • • • • • • • • • • ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• si�It1;\m _.flVa11ey City Manager's Budget Message 2016 Annual Budget Dear Citizens, Mayor and City Council of Spokane Valley: Sound Financial Position It is with great pleasure that I present the attached 2016 proposed budget for the City of Spokane Valley. The City of Spokane Valley remains financially strong and continues to benefit from a history of prudent financial decisions since our 2003 incorporation. Responsible budgeting and restrained spending has helped us achieve key Fiscal Policies and maintain an ending General Fund Balance equivalent to six -months of general fund operations. The City of Spokane Valley is unique in many of its financial policies and a great example of how a City provides key services to the community while holding down taxes, fees and other charges. Our per capita employee count and personnel expenses are among the lowest (if not the lowest) of comparable size cities in the state and around the U.S. The City's top two budget priorities are law enforcement and road maintenance, in that order. To ensure continued financial stability, it is imperative the City's recurring annual expenses remain in -check. We must continue to limit recurring expenditures at levels less than or equal to our annual revenues. Beyond recurring operating activity however, due to our excellent financial condition, we are afforded the opportunity to use the portion of the General Fund balance that exceeds 50% for nonrecurring expenditures in pursuit of programs important to the City Council and community. Recent examples include General Fund contributions to the Appleway Trail (University to Pines Rd.), Sullivan Road West Bridge Replacement project, the Appleway road landscaping and a cash "down payment" for construction of a new City Hall. 1 Pavement Preservation Beginning in 2012, the City initiated spending of general fund, special revenue fund and capital project fund revenues and reserves for the purpose of aiding street preservation. In 2016, our citizens will again see an aggressive program of repaving our roadways. Some may question paving roads that "don't look so bad." The truth is the best time to repave is before a road deteriorates to the point that full reconstruction is necessary. Full reconstruction can cost substantially more than pavement preservation such as crack sealing or grinding and repaving. This is why the City of Spokane Valley has committed critical financial resources to preservation of our transportation infrastructure. We hope you are as proud of our fine road system as we are! Fiscal Policies The Fiscal Policies adopted by the City Council are important for the long-range fiscal strength of Spokane Valley. These policies appropriately dictate if the economic conditions deteriorate, future budget reductions may be triggered. Financial Management — The City proposes to: 1. Maintain basic service levels with minimal resources to achieve success. 2. Minimize personnel costs/overhead by continuing to contract for many services. 3. Continue the six-year Business Plan process. 4. Leverage City funds with grant opportunities. 5. Minimize City debt with a pay as you go philosophy. o The State of Washington sets the maximum level of allowable debt for cities based on assessed value of property. The City of Spokane Valley currently utilizes only 1.20% of its total debt capacity, and more importantly, only 6.02% of non -voted bond capacity. This is extremely low debt. 6. Strive to prioritize spending in the annual budget process and minimize mid -year addition of projects and appropriations. Financial Objectives - The City's financial objectives are: 1. Maintain a minimum General Fund Ending Balance of 50% of recurring expenditures, which is the equivalent of six months of general fund operations. 2. If necessary, utilize the Service Level Stabilization Reserve Fund ($5.5 million) to maintain ending fund balance minimum. 3. Commitment to the strategy the Service Level Stabilization Reserve Fund will not reduce below $3.27 million (60% of $5.5 million). 4. Maintain the 2016 property tax assessment the same as 2015 with the exception of new construction. As in the previous six years, the City will forego the potential annual increase to property tax allowable by RCW 84.52.050. We anticipate this will result in a levy of $11,279,200 plus estimated new construction of $200,000 for a total levy of $11,479,200. The allowable potential increase will be banked for future 2 use as provided by law. This effectively makes the 7th year in a row that we have not increased our City property tax assessment. 5. Grow our economy so the existing tax base can support basic programs. Commitment — By committing to these policies and the checks and balances they afford, the City will ensure financial sustainability well into the future. 2016 Budget Highlights The 2016 Budget recognizes the economic realities of our times and the necessity to continue to operate within our financial means. City Hall Project: In 2015, the City made the decision to construct a new City Hall at a cost currently projected at $14.4 million. Having rented a city hall since incorporation, the fund balance had grown such that a cash "down payment" in the amount of $6.3 million is available for land purchase, design cost and a portion of construction cost. The balance will be financed with a bond sale of approximately $8.1 million with 98.2% of annual payments being funded through the existing lease payment for the rented city hall. The remaining portion of the payment, along with the operation and maintenance cost of owning our own city hall, will be a recurring cost of the City's general fund. Pavement Preservation Fund: In the 2012 Budget, Council established the Pavement Preservation Fund #311. For 2016, projected expenditures for preservation are $3,000,000. There are not any grant funds anticipated for pavement preservation for 2016. Funding sources for pavement preservation consist of $943,800 that will be transferred from the General Fund, $67,342 from the Street Fund, $559,786 from the Civic Facilities Replacement Fund, $365,286 from REET 1 Capital Projects Fund and $365,286 from REET 2 Special Projects Fund. Most of these transfers are projected to be sustainable for the foreseeable future. However, the transfer from the Civic Facilities Replacement fund is not sustainable and is depleted at year end 2016. The total revenues for street preservation are $2,301,500, which is $748,500 less than projected expenditures with the remainder coming from Street Preservation fund balance in an effort to be more aggressive with the preservation program. Because of this, we are currently able to continue the funding of street preservation through at least 2020. This will require us to adhere to the budget and continue to utilize grant funds to bolster our own city transfers. Moderate Growth in Current Operational Expenses/Budget Increase: Investing in the essential core services identified by the Council and community establishes baseline costs. Similar to the trend in most jurisdictions, costs and demands for service are growing while tax revenues are decreasing. Quality service delivery requires ongoing investment in basic capacity to yield efficient operations. Moderate as it may be, recurring operational expenses have increased as reflected in the General Fund increase of 2.79% for 2016. However, excluding additions to recurring expenditures for new services added since 2012, the General Fund recurring expenditure budget has had an average annual increase of 1.41% from 2011 to 2016. 3 Staffing Levels: Staffing levels for 2016 will increase slightly to 87.40 employees as compared to 87.25 in 2015. Taking into consideration we contract for police services and are served by Fire Districts and a Library District, for a major city we are operating substantially below the normal employee count at a significantly reduced cost. Spokane Valley personnel costs are approximately 20% of the total General Fund recurring expenditures. Comparable cities and counties typically fund personnel costs at about 40% of their General Fund Budget (after adjusting for police, fire and library personnel, of which the City of Spokane Valley contracts as noted previously). Spokane Valley staff levels average about one employee for every 1,068 citizens. Comparable cities' averages are from one employee for every 160 citizens, to one employee for every 412 citizens. While the survey is not scientific, the low comparable personnel costs coupled with the low employee per citizen ratio indicates the City of Spokane Valley is operating at a low, yet effective staffing level. Since incorporation, the City has taken a conservative approach to adding new staff. Spokane Valley continues to have the lowest employee count of any Washington city with a population of 50,000 or greater. By all comparisons, the City of Spokane Valley is a lean, productive City government. Public Safety Costs: In 2016, the Police, Court and Jail related services proposed budget is $24,703,749 —an amount equal to 215% of anticipated property tax collections ($11,479,200) for the entire year. Council has made a commitment not to reduce public safety service levels and associated costs in 2016. Challenges: Railroad Grade Separation & Quiet Zone Projects: The City has been pursuing funding for rail grade separation projects for the past several years. The wait for trains is a safety and quality of life issue and impacts our local economy. Currently the City is pursuing a federal TIGER VII grant for the Barker and Trent Road Overpass. Other projects identified include Pines Road Underpass, Park Road Overpass and Sullivan Road Overpass improvements. The total estimated cost of all four projects is over $83 million – well beyond the scope of City financing but feasible over the long-term. Pavement Preservation: Street Preservation needs must be balanced with other needs. The 2016 Budget achieves this balance. Grants and Declining Matching Funds: City staff actively pursues funding commitments from other sources to help pay the cost of needed capital improvements— roads, bridges, stormwater and parks that benefit the community. In 2016, a total of $18,444,741 is budgeted for a range of capital projects of which $10,440,763 (56.6%) is coming from outside grant sources. 4 When the City applies for state and federal grants, the City must provide its share (match) for these projects. In the past, Real Estate Excise Tax (REET) was used for most of the City match. In addition to capital construction, the City funds a portion of Pavement Preservation from REET funds also. During the past nine years, annual revenue from the REET tax declined from a high of $2.5 million in 2007, to $960,000 during the worst of the recession, to an estimated $1.6 million in 2016. Depending on availability of Federal, State and Local grants, which have been declining, the City may reach a point where we have to prioritize preservation versus capital projects. Local Street Maintenance Combination of Funding: This fund derives its revenues from an allocation of the State Motor Vehicle Fuel Tax distributed to cities and towns, and a 6% city utility tax on telephone usage estimated in 2016 at $2,004,900 and $2,340,000 respectively. The combination of Fuel Tax and Telephone Utility Tax enables us to meet the ongoing need for these funds to pay for critical street maintenance activities such as snow plowing, pot hole repair, crack sealing, sweeping, weed control, street lighting, traffic signals and a variety of other repairs/improvements. In 2016, $67,342 will transfer to Pavement Preservation for more substantial repaving projects. The Budget for 2016 Strong but Guarded. One of the most important tests of fiscal management is the ability of a municipal enterprise to maintain basic services during an economic downturn. The creation and maintenance of financial reserves since incorporation has served its intended purpose of providing opportunity for Spokane Valley to sustain critical public services during turbulent economic conditions that began in 2008, and from which we may or may not be emerging. The 2016 budget reflects a prudent and guarded increase in continuation of service delivery capabilities. These increases are carefully considered and well within the means of the City. Service delivery cannot grow faster than the economic development of the City. Balanced Budget: Means exactly what it says - expenses have been balanced with known or reasonably predictable revenues with no increase in property tax or in sales tax rates for the City (lodging tax rates are generally not paid by residents). The budget is designed to maintain the healthy, positive fund balance at year-end providing the City's cash flow needs without costly borrowing. In pursuit of fiscal responsibility, special attention is given to limiting the growth in new programs and financial commitments. This approach allows available resources to be put toward sustaining services consistent with the City Council's priorities for 2016 and beyond. 5 Future Concepts: The budget process is not static and Council, the citizens, and staff must remain vigilant to watch for economic trends that impact current forecasts. Even as the 2016 budget is adopted, we must remain mindful of the future economic opportunities and threats that may impact our multi-year forecast. Examples of potential impacts and adaptive future concepts are as follows: Retail Strategy. The City is actively engaged in growing our economy. In 2016 we will execute a retail strategy to support existing retail and encourage new retail to retain local dollars and attract spending from outside our city limits. Tourism. The City is engaged with the tourist industry in Spokane Valley including lodging, dining and shopping sectors. We are planning for the future to attract visitors and enhance our local tourism economy. Acknowledgments: I would like to acknowledge the citizens, City Council and staff for a long history of conservative spending and prudent fiscal planning. By saving and conserving the taxpayers' money, and by adopting prudent long-term fiscal policies, the City can provide essential services and balance its budget for many years to come. The City Council has set a path to ensure the long-term financial sustainability of the City. The management staff and employees have worked together to develop Business Plans and 2016 budget recommendations to achieve the Council's goal of sustainability. The Citizens of Spokane Valley should be proud of the strong financial condition of their City. We invite your examination and questions regarding the 2016 Budget. Respect lly, Mike kson City ' anager 6 �iokan�` jVaney 11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206 509.921.1000 ♦ Fax: 509.921.1008 • cityhall@spokanevalley.org TO: City Manager and Members of the City Council FROM: Chelsie Taylor, Interim Finance Director SUBJECT: About the 2016 Budget and Budget Development Process The budget includes the financial planning and legal authority to obligate public funds. Additionally, the budget provides significant policy direction by the City Council to the staff and community. As a result, the City Council, staff and public are involved in establishing the budget for the City of Spokane Valley. The budget serves four functions: 1. It is a Policy Document The budget functions as a policy document in that the decisions made within the budget will reflect the general principles or plans that guide the actions taken for the future. As a policy document, the budget makes specific attempts to link desired goals and policy direction to the actual day-to-day activities of the City staff. 2. It is an Operational Guide The budget of the City reflects its operation. Activities of each City function and organization have been planned, debated, formalized, and described in the following sections. This process will help to maintain an understanding of the various operations of the City and how they relate to each other and to the attainment of the policy issues and goals of the City Council. 3. It is a Link with the General Public The budget provides a unique opportunity to allow and encourage public review of City operations. The budget describes the activities of the City, the reason or cause for those activities, future implications, and the direct relationship to the citizenry. 4. It is a Legally Required Financial Planning Tool The budget is a financial planning tool, which has been its most traditional use. In this light, preparing and adopting a budget is a State law requirement of all cities as stated in Title 35A of the Revised Code of Washington (RCW). The budget must be adopted as a balanced budget and must be in place prior to the beginning of the City's fiscal year. The budget is the legal authority to expend public moneys and controls those expenditures by limiting the amount of the appropriation at the fund level. The revenues of the City are estimated, along with available cash carry -forward, to indicate funds available. The budget takes into account unforeseen contingencies and provides for the need for periodic adjustments. 7 2016 BUDGET DEVELOPMENT PROCESS Historically the City has utilized a budgeting approach that assumed for most functions of government that the current year's budget was indicative of the base required for the following year. However, with the recent downturn in the economy and resultant reduction in revenues (most notably the decline in sales taxes), the 2012 through 2016 Budget development processes were amended to consciously review service levels in each department and determine the appropriate level of funding that meets Council goals relative to available resources. The 2016 Budget development process began at the February 17, 2015, Council workshop where among other topics, Council and Staff discussed the budget in general terms. In mid-April 2015 the Finance Department notified City Departments that their 2016 revenue and expenditure estimates were due by mid-May. Through the balance of May and early June, the City Manager's office and Finance Department worked to prepare budget worksheets that were communicated to the City Council at a Budget workshop held June 16, 2015. Following the workshop, the Finance Department continued work on the budget including refinements of revenue and expenditure estimates and through July and August, the Finance Department and City Manager reviewed updated budget projections. By the time the 2016 Budget is scheduled to be adopted on November 10, 2015, the Council will have had an opportunity to discuss it on seven separate occasions, including two public hearings to gather input from citizens: June 16 Council budget workshop August 11 Admin report: Estimated 2016 revenues and expenditures August 25 Public hearing #1 on 2016 revenues and expenditures September 8 City Manager's presentation of preliminary 2016 Budget September 22 Public hearing #2 on 2016 Budget October 13 First reading on ordinance adopting the 2016 Budget November 10 Second reading on ordinance adopting the 2016 Budget Once adopted, the final operating budget is published, distributed, and made available to the public. After the budget is adopted, the City enters a budget implementation and monitoring stage. Throughout the year, expenditures are monitored by the Finance Department and department directors to ensure that actual expenditures are in compliance with the approved budget. The Finance Department provides the City Manager and City Council with monthly reports to keep them abreast of the City's financial condition and individual department compliance with approved appropriation levels. Any budget amendments made during the year are adopted by City Council ordinance. The City Manager is authorized to transfer budgeted amounts within a fund; however, any revisions that alter the total expenditures of a fund, or that affect the number of authorized employee positions, salary ranges or other conditions of employment must be approved by the City Council. When the City Council determines that it is in the best interest of the City to increase or decrease the appropriation for a particular fund, it may do so by ordinance adopted by Council after holding one public hearing. 8 BUDGET PRINCIPLES • Department directors have primary responsibility for formulating budget proposals in line with City Council and City Manager priority direction, and for implementing them once they are approved. • The Finance Department is responsible for coordinating the overall preparation and administration of the City's budget. This function is fulfilled in compliance with applicable State of Washington statutes governing local government budgeting practices. • The Finance Department assists department staff in identifying budget problems, formulating solutions and alternatives, and implementing any necessary corrective actions. • Interfund charges will be based on recovery of costs associated with providing those services. • Budget amendments requiring City Council approval will occur through the ordinance process at the fund level prior to fiscal year end. • The City's budget presentation will be directed at displaying the City's services plan in a Council/constituent friendly format. • No long term debt will be incurred without identification of a revenue source to repay the debt. Long term debt will be incurred for capital purposes only. • The City will strive to maintain equipment replacement funds in an amount necessary to replace the equipment at the end of its useful life. Life cycle assumptions and required contributions will be reviewed annually as part of the budget process. New operations in difficult economic times may make it difficult to fund this principle in some years. • The City will pursue an ending general fund balance at a level of no less than 50% of recurring expenditures. This figure is based upon an evaluation of both cash flow and operating needs. BASIS OF ACCOUNTING AND BUDGETING Accounting Accounting records for the City are maintained in accordance with methods prescribed by the State Auditor under the authority of the Revised Code of Washington (RCW), Chapter 43.09.20, and in compliance with generally accepted accounting principles as set forth by the Governmental Accounting Standards Board. Basis of Presentation - Fund Accounting The accounts of the City of Spokane Valley are organized on the basis of funds, each of which is considered a separate accounting entity. Each fund is accounted for with a separate set of double -entry accounts that comprise its assets, liabilities, fund equity, revenues and expenditures or expenses, as appropriate. The City's resources are allocated to and accounted for in individual funds depending on their intended purpose. The following are the fund types used by the City of Spokane Valley: 9 Governmental Fund Types Governmental funds are used to account for activities typically associated with state and local government operations. All governmental fund types are accounted for on a spending or "financial flows" measurement focus, which means that typically only current assets and current liabilities are included on related balance sheets. The operating statements of governmental funds measure changes in financial position, rather than net income. They present increases (revenues and other financing sources) and decreases (expenditures and other financing uses) in net current assets. There are four governmental fund types used by the City of Spokane Valley: 1. General Fund This fund is the primary fund of the City of Spokane Valley. It accounts for all financial resources except those required or elected to be accounted for in another fund. 2. Special Revenue Funds These funds account for revenues that are legally restricted or designated to finance particular activities of the City of Spokane Valley. Special Revenue funds include: • #101 - Street Fund • #103 - Paths & Trails Fund • #104 - Hotel / Motel Tax — Tourism Facilities Fund • #105 - Hotel / Motel Tax Fund • #106 - Solid Waste Fund • #107 - PEG Fund • #120 - CenterPlace Operating Reserve Fund • #121 - Service Level Stabilization Reserve Fund • #122 - Winter Weather Reserve Fund • #123 - Civic Facilities Replacement Fund 3. Debt Service Funds These funds account for financial resources which are designated for the retirement of debt. Debt Service Funds are comprised of the #204 — LTGO Debt Service Fund. 4. Capital Project Funds These funds account for financial resources, which are designated for the acquisition or construction of general government capital projects. Capital Project Funds include: • #301 — REET 1 Capital Project Fund • #302 — REET 2 Capital Projects Fund • #303 - Streets Capital Projects Fund • #309 - Parks Capital Projects Fund • #310 - Civic Facilities Capital Projects Fund • #311 - Pavement Preservation Fund • #312 — Capital Reserve Fund • #313 — City Hall Construction Fund 10 Proprietary Fund Types A fifth type of fund classification are the Proprietary Funds that are used to account for activities similar to those found in the private sector where the intent of the governing body is to finance the full cost of providing services based on the commercial model which uses a flow of economic resources approach. Under this approach, the operating statements for the proprietary funds focus on a measurement of net income (revenues and expenses) and both current and non-current assets and liabilities are reported on related balance sheets. Their reported fund equity (total net assets) is segregated into restricted, unrestricted and invested in capital assets classifications. As described below, there are two generic fund types in this category: 1. Enterprise Funds These funds account for operations that provide goods or services to the general public and are supported primarily by user charges. Included in this type of fund is: • #402 — Stormwater Management Fund • #403 — Aquifer Protection Area Fund 2. Internal Service Funds These funds account for operations that provide goods or services to other departments or funds of the City. Included in this type of fund is: • #501 - Equipment Rental and Replacement Fund • #502 - Risk Management Fund Basis of Accounting Basis of accounting refers to when revenues and expenditures are recognized, recorded in the accounting system and ultimately reported in the financial statements. • Modified Accrual Basis of Accounting is used for all governmental funds. Modified accrual recognizes revenues when they become both measurable and available to finance expenditures of the current period. • Accrual Basis of Accounting is used for enterprise and internal service funds. Under this system revenues and expenses are recognized in the period incurred rather than when cash is either received or disbursed. Budgets and Budgetary Accounting Annual appropriation budgets are adopted for all funds with Governmental Funds utilizing a modified cash basis of accounting for budget purposes, and Proprietary Funds utilizing a working capital approach. Budgets are adopted at the fund level that constitutes the legal authority for expenditures and annual appropriations for all funds lapse at the end of the fiscal period. EXPLANATION OF MAJOR REVENUE SOURCES General Fund #001 • Property Tax Property taxes play an essential role in the finances of the municipal budget. State law limits the City to a $3.60 levy per $1,000 assessed valuation, deducting from there the levy of $1.50 by the Spokane County Fire Districts #1 and #8, along with deducting $0.50 for the Library District, which leaves the City with the authority to levy up to $1.60 for its own purposes. The levy amount must be established by ordinance by November 30th prior to the levy year. 11 • Retail Sales and Use Tax The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley is 8.7%. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington Department of Revenue who then remits the taxes back to the various agencies that have imposed the tax. The allocation of the 8.7% tax rate to the agencies is as follows: State of Washington 6.50% City of Spokane Valley 0.85% Spokane County 0.15% Criminal Justice 0.10% Spokane Public Facilities District 0.10% * Public Safety 0.10% * Juvenile Jail 0.10% * Mental Health 0.10% * Law Enforcement Communications 0.10% * Spokane Transit Authority 0.60% * 8.70% * Indicates voter approved sales taxes. 2.20% local tax • Criminal Justice Sales Tax Local Sales Tax for Criminal Justice funding is to be used solely for criminal justice purposes, such as the City's law enforcement contract. This tax is authorized at 1/10 of 1% of retail sales transacted in the County. Of the total amount collected, the State distributes 10% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the County and cities within the County. • Public Safety Sales Tax Beginning in 2005, an additional 0.1% voter approved increase in sales tax was devoted to public safety purposes. This 0.1% was approved by the voters again in August 2009. Of the total amount collected, the State distributes 60% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. • Gambling Tax Gambling tax revenues must be spent primarily on law enforcement purposes pertaining to gambling. Funds remaining after necessary expenditures for such enforcement purposes may be used for any general government purpose. Gambling taxes are to be paid quarterly to the City, no later than the last day of January, April, July and October. The City imposes a tax on the following forms of gambling at the following rates: Bingo (5% gross, less prizes); Raffles (5% gross, less prizes); Punchboards and Pulltabs (5% gross, less prizes); Amusement Games (2% gross, less prizes); Card playing (6% gross). • Leasehold Excise Tax Taxes on property owned by state or local governments and leased to private parties (City's share). • Franchise Fees Cable TV is the only franchise fee levied in the City at a rate of 5% of gross revenues. This is a fee levied on private utilities for the right to use city streets, alleys, and other public properties. 12 • State -Shared Revenues State -shared revenues are received from liquor sales, and motor vehicle excise taxes. These taxes are collected by the State of Washington and shared with local governments based on population. State - shared revenues are distributed on either a monthly or quarterly basis, although not all quarterly revenues are distributed in the same month of the quarter. The 2015 population figure used in the 2016 Budget is 93,340 as reported by the Office of Financial Management for Washington State on April 1, 2015. This figure is important when determining distribution of State shared revenues on a per capita basis. • Fines and Forfeitures / Public Safety Fines and penalties are collected as a result of Municipal Court rulings and other miscellaneous rule infractions. All court fines and penalties are shared with the State, with the City, on average, retaining less than 50% of the amount collected. • Community Development Community Development revenues are largely composed of fees for building permits, plan reviews, false alarms and right of way permits. • Recreation Program Fees The Parks and Recreation Department charges fees for selected recreation programs. These fees offset direct costs related to providing the program. • CenterPlace Fees The Parks and Recreation Department charges fees for use of CenterPlace. Uses include regional meetings, weddings, receptions and banquets. Rental rooms include classrooms, the great room and dining rooms. • Investment Interest The City earns investment interest on sales tax money held by the State of Washington prior to the distribution of the taxes to the City, as well as on City initiated investments. Street Fund #101 • Motor Vehicle Fuel Excise Tax (gas tax) The State of Washington collects a $0.4450 per gallon motor vehicle fuel tax at the pump, which will increase to $0.4940 per gallon effective July 1, 2016. Of this amount, the State remits a portion of the tax back to cities on a per capita basis. For 2016 the Municipal Research and Services Center estimates the distribution back to cities will be $21.57 per person. Based upon a City of Spokane Valley population of 93,340 (per the Washington State Office of Financial Management on April 1, 2015) we anticipate the City will collect $2,013,400 in 2016. RCW 47.30.050 specifies that .42% of this tax must be expended for paths and trails activities and based upon the 2016 revenue estimate this computes to $8,500. The balance of $2,004,900 will be credited to Fund #101 for Street maintenance and operations. • Telephone Utility Tax The City of Spokane Valley levied a 6% telephone utility tax via Ordinance #08-014 with collections beginning in 2009. Telephone companies providing this service pay the tax to the City monthly. Telephone tax has been estimated at $2.34 million for 2016. 13 Paths & Trails Fund #103 Cities are required to spend .42% of the motor vehicle fuel tax receipts on paths and trails (please see the explanation for Street Fund #101) which we anticipate will be $8,500 in 2016. Because the amount collected in any given year is relatively small, it is typical to accumulate State distributions for several years until adequate dollars are available for a project. Hotel / Motel Tax — Tourism Facilities Fund #104 The City imposes a 1.3% tax under RCW 67.28.181 on all charges made for the furnishing of lodging at hotels, motels, and similar establishments (including bed and breakfasts and RV parks) for a continuous period of less than one month. The revenues generated by this tax may only be used for capital expenditures for acquiring, constructing, making improvements to or other related capital expenditures for large sporting venues, or venues for tourism -related facilities. This tax is estimated to generate $357,500 in 2016. Hotel / Motel Tax Fund #105 The City imposes a 2% tax under RCW 67.28.180 on all charges made for the furnishing of lodging at hotels, motels, and similar establishments (including bed and breakfasts and RV parks) for a continuous period of less than one month. The tax is taken as a credit against the 6.5 percent state sales tax, so that the total tax that a patron pays in retail sales tax and hotel/motel tax combined is equal to the retail sales tax in the jurisdiction. The revenues generated by this tax may be used solely for paying for tourism promotion and for the acquisition and/or operation of tourism -related facilities. This tax is estimated to generate $550,000 in 2016. PEG Fund #107 Under the City's cable franchise, the franchise grantee remits to the City as a capital contribution in support of Public Education Government (PEG) capital requirements an amount equal to $0.35 per subscriber per month to be paid to the City on a quarterly basis for the life of the franchise. Capital contributions collected under this agreement are allocated to PEG capital uses exclusively. PEG capital uses include, in part, the set-up of equipment in the City Council Chambers that allows Spokane Valley to broadcast Council meetings both live and through subsequent reviews via digital recordings available on the City's website. LTGO Debt Service Fund #204 In 2003 the City issued $9,430,000 in limited tax general obligation (LTGO) bonds the proceeds of which were used to finance both the construction of CenterPlace and road and street improvements surrounding the facility. In 2014 the City refunded the LTGO bonds in order to take advantage of lower interest rates which resulted in a reduction in subsequent annual bond repayment (much like refinancing a home mortgage). At the completion of the bond refunding there remained $7,035,000 of LTGO bonds. Of this total: • $5,650,000 remains on the original debt used towards the construction of CenterPlace. These bonds will be paid off in annual installments over the 20 -year period ending December 1, 2033. Annual debt service payments on these bonds are provided by the Spokane Public Facilities District. At January 1, 2016, the outstanding balance on this portion of the bond issue will be $5,250,000. • $1,385,000 remains on the original debt used towards the road and street improvements. These bonds will be paid off in annual installments over the 10 -year period ending December 1, 2023. Annual debt service payments on these bonds are provided by equal distributions from the 1St and 2nd quarter percent real estate excise tax. At January 1, 2016, the outstanding balance on this portion of the bond issue will be $1,125,000. REET 1 Capital Projects Fund #301 Under Washington State Law, RCW 82.46.010, the City is allowed to impose an excise tax on each sale of real property at the rate of one-quarter of one percent of the selling price. The revenue generated is used for financing capital projects as specified in the capital facilities plan under the Growth Management Act. 14 REET 2 Capital Projects Fund #302 Under Washington State Law, RCW 82.46.010, the City is allowed to impose an additional excise tax on each sale of real property at the rate of one-quarter of one percent of the selling price. The revenue generated is used for financing public works capital projects as specified in the capital facilities plan under the Growth Management Act. Stormwater Management Fund #402 A stormwater fee is imposed upon every developed parcel within the City, which is an annual charge of $21 for each single family unit and $21 per 3,160 square feet of impervious surface for all other properties. These charges are uniform for the same class of customers and service facilities. These fees are estimated to generate $1,870,000 in 2016. Aquifer Protection Area (APA) Fund #403 These are voter approved fees, the proceeds of which are applied to aquifer protection related capital construction projects. Fees are collected by Spokane County and remitted to the City twice each year. Fees include: • An annual fee of $15 per household for the withdrawal of water from properties within the APA. • An annual fee of $15 per household for on-site sewage disposal by properties within the APA. • For commercial properties an annual fee ranging from $15 to $960 depending upon water meter size. These fees are estimated to generate $500,000 in 2016 Interfund Transfers Many funds receive a portion of their revenues from other funds in the form of an interfund transfer. These transfers typically represent payments for either services rendered by one fund for another or a concentration of revenues for a specific project or purpose. The following interfund transfers are planned for 2016: In: 001 204 303 309 310 311 502 Total Out Out: 001 101 I 105 I 106 I 123 I 301 I 302 I 312 I 402 0 39,700 30,000 40,425 0 0 0 0 160,000 0 344,200 0 943,800 67,342 325,000 0 0 0 0 0 0 0 Total In 0 0 0 0 13,400 123,525 0 0 83,400 83,400 0 0 166,800 0 0 222,503 922,816 1,510,509 0 2,655,828 0 0 0 0 14,050 0 174,050 0 0 0 0 0 0 344,200 0 559,786 365,286 365,286 0 0 2,301,500 0 0 0 0 0 0 325,000 6,090,903 Total in 1,773,000 107,042 30,000 40,425 559,786 671,189 1,371,502 1,524,559 13,400 6,090,903 Total out 0 #001 -General Fund is budgeted to transfer out $1,773,000 including: • $160,000 to Fund #309 -Park Capital Projects Fund for park related projects. • $344,200 to Fund #310 - Civic Facilities Capital Projects Fund which is being done for the purpose of building into the General Fund Budget the anticipated additional cost the City will annually incur when we eventually construct a City Hall structure rather than renting space. • $943,800 to Fund #311 - Pavement Preservation Fund for pavement preservation projects. • $325,000 to the #502 -Risk Management Fund for the 2016 property and liability insurance premium. 15 #101 -Street Fund is budgeted to transfer out $107,042 including: • $39,700 to Fund #001 -General Fund to cover administrative costs. • $67,342 to Fund #311 -Pavement Preservation Fund for pavement preservation projects. #105 -Hotel / Motel Tax Fund is budgeted to transfer $30,000 to Fund #001 -General Fund for the purpose of financing advertising at CenterPlace. #106 — Solid Waste Fund is budgeted to transfer $40,425 to Fund #001 under a 5 -year plan to reimburse the General Fund for expenditures made during 2013 and 2014 for the solid waste program. #123 -Civic Facilities Replacement Fund is budgeted to transfer $559,786 to Fund #311 -Pavement Preservation Fund for pavement preservation projects. #301-REET 1 Capital Projects Fund is budgeted to transfer out $671,189 including: • $83,400 to Fund #204-LTGO Debt Service Fund to pay a portion of the annual payment on the 2014 LTGO bonds. • $222,503 to Fund #303 -Street Capital Projects Fund that will be applied towards grant matches for street construction projects. • $365,286 to Fund #311 -Pavement Preservation Fund for pavement preservation projects. #302-REET 2 Capital Projects Fund is budgeted to transfer out $1,371,502 including: • $83,400 to Fund #204-LTGO Debt Service Fund to pay a portion of the annual payment on the 2014 LTGO bonds. • $922,816 to Fund #303 -Street Capital Projects Fund that will be applied towards grant matches for street construction projects. • $365,286 to Fund #311 -Pavement Preservation Fund for pavement preservation projects. #312 — Capital Reserve Fund is budgeted to transfer $1,510,509 to Fund #303 -Street Capital Projects Fund that will be applied towards the Sullivan Road West Bridge Replacement project and land acquisition for the Pines Road Underpass and $14,050 to Fund #309 -Parks Capital Projects Fund for the Pines to Evergreen segment of the Appleway trail. #402-Stormwater Fund is budgeted to transfer $13,400 to Fund #001 -General Fund to cover administrative costs. SIGNIFICANT ASSUMPTIONS IN THE 2016 BUDGET Budget Summary for All Funds • Based upon funding levels anticipated in the 2016 budget, City staff will strive to maintain adequate levels of service. • Appropriations for all City Funds will total $70.7 million including $18.4 million in capital expenditures, comprised in -part of: o $11.8 million in Fund #303 Street Capital Projects. o $352,050 in Fund #309 Park Capital Projects. o $3.1 million in Fund #311 Pavement Preservation projects. o $294,400 in Fund #313 Civic Facilities Capital Projects. o $505,000 in Fund #402 Stormwater Management projects. o $2 million in Fund #403 Aquifer Protection Area projects. o $330,000 in Fund #501 Equipment Rental and Replacement for the acquisition of one small SUV for the Community and Economic Development Department, one car and one small truck for the Parks 16 and Recreation Department, one truck split half-time between the Street Fund and the Stormwater Management Fund, and one tandem snow plow. • To partially offset the $18.4 million in capital costs, we anticipate $10.4 million in grant revenues which results in 56.61% of capital expenditures being covered with State and Federal money. • Budgets will be adopted across 24 separate funds. • The full time equivalent employee (FTE) count will be 87.4 employees compared to 87.25 in the prior year as a result of one part-time position being increased from 0.5 to 0.65. • The 2016 Budget reflects the fourth consecutive year the City will set aside City monies in an amount equivalent to 6% of General Fund recurring expenditures for pavement preservation in Fund #311 — Pavement Preservation. This 6% equals $2,301,500. • Positions and salary ranges are based on the City's compensation and classification plan. • Payroll tax and benefit amounts are based on staff benefit plans. • Contract costs for public safety, park maintenance, aquatics and street maintenance are based on estimates by City staff. • The City is setting money aside in Fund #501 Equipment Rental and Replacement for the eventual replacement of its vehicles. 2016 General Fund Revenues • Total recurring 2016 revenues are estimated at $39,438,428 as compared to $38,261,000 in 2015. This is an increase of $1,177,428 or 3.08%. • The two largest sources of revenue continue to be Sales Tax and Property Tax which are collectively estimated to account for 81.4% of 2016 General Fund recurring revenues. • The 2016 general sales tax estimate (excluding criminal justice and public safety sales taxes) is reflective of 2015 receipts to date and are currently estimated at $18 2 million which reflects an increase of $582,100 or 3.30% over the 2015 estimate. • The Property Tax levy does not include the potential annual increase allowed by Initiative #747 which was approved by the voters in November 2001 through their approval of Initiative #747 and the subsequent action by the State Legislature in November 2007. o The 2016 levy is estimated at $11,479,200 . o The levy assumes we start with the 2015 levy of $11,279,152, forgo the potential annual increase allowed by State law, and finally add taxes related to new construction which we estimate to be $200,000. • Franchise fees and business registrations are primarily based on projected receipts in 2015. • State shared revenues are based upon a combination of historical collections including 2015 collections through July, and per capita distribution figures reported by the Municipal Research and Services Center. • Fines and forfeitures are estimated by Spokane Valley and based on historical collections. • Building permit and land use fees are estimated by Spokane Valley and based on historic collections. 2016 General Fund Expenditures • Total 2016 recurring expenditures are budgeted at $39,361,199 as compared to $38,292,307 in 2015. This is an increase of $1,068,892 or 2.79%. • The City commitment of 6% of recurring General Fund expenditures to pavement preservation equals $2,301,500 and is computed by multiplying total recurring expenditures prior to adding the pavement preservation element ($2,301,500 / $38,417,399 = 6%). The $2,301,500 that is transferred to Pavement Preservation Fund #311 is comprised of the following: o $943,800 from General Fund #001 o $67,342 from Street Fund #101 o $559,786 from Civic Facilities Replacement Fund #123 o $365,286 from REET 1 Capital Projects Fund #301 o $365,286 from REET 2 Capital Projects Fund #302 17 • 2016 Nonrecurring expenditures total $613,281 and include: o $108,000 for Information Technology expenditures including: • $20,000 for Barracuda backup server for CenterPlace • $36,000 to replace a Cisco 4510 switch that is 10 -years old • $34,000 for a Storage Area Network (SAN) at CenterPlace • $5,000 for a Network Attached Storage (NAS) Box • $13,000 for the Laserfiche Eden extension o $350,000 for professional services necessary to assist Community Development in the comprehensive plan update o $15,000 to upgrade the dial-up modems and point of sale systems at the 3 swimming pools o $140,281 that represents the anticipated City Police Department share of a CAD / RMS system that will be acquired by the County Sheriff in 2016 (pending agreement with Spokane County) General Fund Revenues Over (Under) Expenditures and Fund Balance • 2016 recurring revenues are anticipated to exceed recurring expenditures by $77,229 . • Total 2016 expenditures are anticipated to exceed total revenues by $495,627 . o This is entirely due to the nonrecurring expenditures previously discussed which equal $613,281 and is not a result of ongoing operating costs overwhelming revenues. In fact it is because of the City's strong financial position that we're able to make these acquisitions. • The total unrestricted General Fund ending fund balance is anticipated to be $21,119,702 at the end of 2016 which is 53.66% of total recurring expenditures of $39,361,199. Our goal is to maintain an ending fund balance of at least 50.0%. Highlights of Other Funds Revenues • Motor vehicle fuel tax (MVFT) revenue that is collected by the State and remitted to the City is estimated to be $2,013,400 according to per capita estimates provided by the Municipal Research and Services Center. Of this amount, $2,004,900 will be credited to the Street O&M Fund and 0.42% or $8,500 to the Paths and Trails Fund. • Telephone taxes that are remitted to the City and support Street Fund operations and maintenance are anticipated at $2,340,000 . • Real estate excise tax (REET) revenue is computed by the City and is primarily used to match grant funded street projects as well as pay a portion of the annual payment on the 2014 general obligation bonds. In 2016 we estimate these revenues to be $800,000 per each 'A4% for a total of $1,600,000. • Hotel/Motel tax revenues are computed by the City and are dedicated to the promotion of visitors and tourism. In 2016 we estimate the tax will generate $907,500, which includes $550,000 in Fund #105 Hotel / Motel Tax Fund from the 2% tax and $357,500 in Fund #104 Hotel / Motel Tax — Tourism Facilities Fund from the 1.3% tax that was effective as of July 1, 2015. • The Stormwater Management Fee is based on an equivalent residential unit (ERU) that is equal to 3,160 square feet of impervious surface that is billed at a rate of $21 per single family residence and $21 per ERU for commercial properties (an ERU for a commercial property is computed as total square feet of impervious surface divided by 3,160). In 2016 we estimate this will fee will generate $1,870,000 . • The Aquifer Protection Area Fund is expected to generate $500,000 in fees that are collected on the City's behalf by Spokane County and remitted in two installments during the year. • Grant revenues that will be applied to a variety of construction projects are estimated at $10,440,763 in 2016. By fund we anticipate grant revenues as follows: o Fund #106 — Solid Waste Fund - $53,500 o Fund #303 — Street Capital Projects - $8,797,263 o Fund #309 — Parks Capital Projects - $90,000 18 o Fund #403 — Aquifer Protection Area - $1,500,000 Expenditures • Fund #101 - Street Fund appropriations include: o a $67,342 transfer to Pavement Preservation Fund #311 for pavement preservation projects o $5,000 for the acquisition of a storage unit at the maintenance facility, which is split with the Stormwater Management Fund o $20,000 for upgrades to signal detection equipment • Fund #301 - REET 1 Capital Projects Fund includes a $671,189 appropriation to cover: o a $83,400 transfer to LTGO Bond Debt Service Fund #204 to pay one-half of the City's annual repayment of the 2014 LTGO Bonds. o a $222,503 transfer to Street Capital Projects Fund #303 to partially offset the cost of street construction / reconstruction projects. o A $365,286 transfer to Pavement Preservation Fund #311 for pavement preservation projects • Fund #302 - REET 2 Capital Projects Fund includes a $1,371,502 appropriation to cover: o a $83,400 transfer to LTGO Bond Debt Service Fund #204 to pay one-half of the City's annual repayment of the 2014 LTGO Bonds. o a $922,816 transfer to Street Capital Projects Fund #303 to partially offset the cost of street construction / reconstruction projects. o a $365,286 transfer to Pavement Preservation Fund #311 for pavement preservation projects • Fund #303 — Street Capital Projects Fund includes an appropriation of $11,767,791 for a variety of street construction projects. Included in the projects is the Sullivan Road West Bridge Replacement for which we are appropriating $5,237,650 in 2016. We anticipate the project will cost approximately $15.3 million between 2014 and 2016 and will be financed through a combination of $13.0 million in grants and $2.3 million in City matching funds with the source being a $2.3 million transfer from Fund #312 — Capital Reserves. • Fund #309 — Parks Capital Projects includes a $352,050 appropriation to cover a variety of City park improvements that will be financed through a combination of a $160,000 transfer from the General Fund #001 and $90,000 in grant proceeds with the balance of $102,050 being paid from Fund #309 reserves. • Fund #311 — Pavement Preservation includes $3,050,000 of pavement preservation projects that will be financed through transfers from other City funds as outlined above under the heading of General Fund Recurring Expenditures. • Fund #312 — Capital Reserve includes $1,510,509 in transfers to Fund #303 — Street Capital Projects that will be applied towards the Sullivan Road West Bridge Replacement project in the amount of $1,010,509 and towards the acquisition of land for the Pines Road Underpass in the amount of $500,000 . It also includes $14,050 in transfers to Fund #309 — Parks Capital Projects that will be applied toward the Pines to Evergreen segment of the Appleway trail. • Fund #313 — Civic Facilities Capital Projects includes a $294,400 appropriation to cover professional service fees related to the construction of the new City Hall building. • Fund #402 - Storm water Fund includes $505,000 for capital expenditures including: o $500,000 for various projects, 19 o $5,000 for the acquisition of a storage unit at the maintenance facility, which is split with the Street Fund • Fund #403 - Aquifer Protection Area Fund includes a $2,000,000 appropriation for the Sprague — Park to University Low Impact Development project. • Fund #501 - Equipment Rental and Replacement Fund includes $330,000 for the addition of five vehicles, including one tandem snow plow. 20 CITY OF SPOKANE VALLEY, WA 2016 Budget Summary General Fund 001 Street Fund 101 Paths & Trails Fund 103 Hotel/Motel Tax - Tourism Facilities Fund 104 Hotel/Motel Tax Fund 105 Solid Waste 106 PEG Fund 107 CenterPlace Operating Reserve Fund 120 Service Level Stabilization Fund 121 Winter Weather Reserve Fund 122 City Facilities Repair & Replacement 123 LTGO Bond Debt Service Fund 204 REET 1 Capital Projects Fund 301 REET 2 Capital Projects Fund 302 Street Capital Projects 303 Park Capital Projects Fund 309 Civic Facilities Capital Projects Fund 310 Pavement Preservation Fund 311 Capital Reserve Fund 312 City Hall Construction Fund 313 21,615,329 1,652,244 37,628 178,700 160,249 7,339 278,900 300,000 5,461,399 504,820 559,086 4,049 1,325,345 1,379,674 72,930 101,070 1,178,074 2,522,995 4,089,489 4,460,364 45,889,684 39,478,853 61,094,182 4,357,900 6,010,144 8,500 46,128 357,500 536,200 550,300 710,549 178,500 185,839 90,000 368,900 O 300,000 6,500 5,467,899 600 505,420 700 559,786 547,100 551,149 801,000 2,126,345 801,000 2,180,674 11,767,791 11,840,721 264,550 365,620 345,400 1,523,474 2,301,500 4,824,495 O 4,089,489 O 4,460,364 61,857,694 107, 747,378 39,974,480 4,382,900 0 0 590,000 178,500 24,500 0 0 500,000 559,786 547,100 671,189 1,371,502 11,767,791 352,050 0 3,050,000 1,524,559 294,400 65, 788, 757 21,119,702 1,627,244 46,128 536,200 120,549 7,339 344,400 300,000 5,467,899 5,420 0 4,049 1,455,156 809,172 72,930 13,570 1,523,474 1,774,495 2,564,930 4,165,964 41,958,621 Estimated Estimated Beginning Ending Fund Fund Total Fund Annual Appropriation Funds No. Balance Revenues Sources Appropriations Balance General Fund 001 Street Fund 101 Paths & Trails Fund 103 Hotel/Motel Tax - Tourism Facilities Fund 104 Hotel/Motel Tax Fund 105 Solid Waste 106 PEG Fund 107 CenterPlace Operating Reserve Fund 120 Service Level Stabilization Fund 121 Winter Weather Reserve Fund 122 City Facilities Repair & Replacement 123 LTGO Bond Debt Service Fund 204 REET 1 Capital Projects Fund 301 REET 2 Capital Projects Fund 302 Street Capital Projects 303 Park Capital Projects Fund 309 Civic Facilities Capital Projects Fund 310 Pavement Preservation Fund 311 Capital Reserve Fund 312 City Hall Construction Fund 313 21,615,329 1,652,244 37,628 178,700 160,249 7,339 278,900 300,000 5,461,399 504,820 559,086 4,049 1,325,345 1,379,674 72,930 101,070 1,178,074 2,522,995 4,089,489 4,460,364 45,889,684 39,478,853 61,094,182 4,357,900 6,010,144 8,500 46,128 357,500 536,200 550,300 710,549 178,500 185,839 90,000 368,900 O 300,000 6,500 5,467,899 600 505,420 700 559,786 547,100 551,149 801,000 2,126,345 801,000 2,180,674 11,767,791 11,840,721 264,550 365,620 345,400 1,523,474 2,301,500 4,824,495 O 4,089,489 O 4,460,364 61,857,694 107, 747,378 39,974,480 4,382,900 0 0 590,000 178,500 24,500 0 0 500,000 559,786 547,100 671,189 1,371,502 11,767,791 352,050 0 3,050,000 1,524,559 294,400 65, 788, 757 21,119,702 1,627,244 46,128 536,200 120,549 7,339 344,400 300,000 5,467,899 5,420 0 4,049 1,455,156 809,172 72,930 13,570 1,523,474 1,774,495 2,564,930 4,165,964 41,958,621 Stormwater Management Fund 402 1,791,529 1,871,500 3,663,029 2,240,115 1,422,914 Aquifer Protection Area Fund 403 561,773 2,000,000 2,561,773 2,000,000 561,773 Equipment Rental & Replacement Fund 501 1,242,338 102,333 1,344,671 330,000 1,014,671 Risk Management Fund 502 168,209 325,000 493,209 325,000 168,209 Total of all Funds 3,763,849 49,653,533 4,298,833 66,156, 527 8,062,682 115,810,060 4,895,115 70,683,872 3,167,567 45,126,188 21 Estimated Estimated Beginning Ending Fund Working Total Working Working Capital Funds No. Capital Revenues Sources Appropriations Capital Stormwater Management Fund 402 1,791,529 1,871,500 3,663,029 2,240,115 1,422,914 Aquifer Protection Area Fund 403 561,773 2,000,000 2,561,773 2,000,000 561,773 Equipment Rental & Replacement Fund 501 1,242,338 102,333 1,344,671 330,000 1,014,671 Risk Management Fund 502 168,209 325,000 493,209 325,000 168,209 Total of all Funds 3,763,849 49,653,533 4,298,833 66,156, 527 8,062,682 115,810,060 4,895,115 70,683,872 3,167,567 45,126,188 21 CITY OF SPOKANE VALLEY, WA 2016 Budget 2015 As Adopted Amendment As Amended #001 - GENERAL FUND RECURRING ACTIVITY 2016 Proposed Budget 11/10/2015 Difference Between 2015 and 2016 Revenues Property Tax 11,277,100 0 11,277,100 11,479,200 202,100 1.79% Sales Tax 17,628,400 0 17,628,400 18,210,500 582,100 3.30% Sales Tax - Public Safety 820,100 0 820,100 867,400 47,300 5.77% Sales Tax - Criminal Justice 1,468,700 0 1,468,700 1,556,400 87,700 5.97% Gambling Tax and Leasehold Excise Tax 535,100 (89,200) 445,900 333,700 (112,200) (25.16%) Franchise Fees/Business Registration 1,238,000 (92,000) 1,146,000 1,154,000 8,000 0.70% State Shared Revenues 1,768,900 0 1,768,900 2,024,528 255,628 14.45% Fines and Forfeitures/Public Safety 1,507,100 0 1,507,100 1,443,500 (63,600) (4.22%) Community Development 1,325,100 0 1,325,100 1,491,500 166,400 12.56% Recreation Program Revenues 563,500 0 563,500 595,200 31,700 5.63% Miscellaneous Department Revenue 95,900 0 95,900 95,900 0 0.00% Miscellaneous & Investment Interest 131,200 0 131,200 103,500 (27,700) (21.11%) Transfers in - #101 (street admin) 39,700 0 39,700 39,700 0 0.00% Transfers in - #105 (h/m tax -CP advertising) 30,000 0 30,000 30,000 0 0.00% Transfers in - #402 (storm admin) 13,400 0 13,400 13,400 0 0.00% Total Recurring Revenues 38,442,200 (181,200) 38,261,000 39,438,428 1,177,428 3.08% Expenditures City Council 513,114 0 513,114 506,869 (6,245) (1.22%) City Manager 688,363 0 688,363 717,303 28,940 4.20% Legal 461,839 0 461,839 479,951 18,112 3.92% Public Safety 24,153,492 0 24,153,492 24,703,749 550,257 2.28% Deputy City Manager 691,303 0 691,303 737,002 45,699 6.61% Finance / IT 1,203,879 0 1,203,879 1,253,080 49,201 4.09% Human Resources 243,317 0 243,317 255,694 12,377 5.09% Public Works 921,914 0 921,914 966,870 44,956 4.88% Community & Economic Dvlpmnt - Admin 261,094 0 261,094 272,107 11,013 4.22% Community & Economic Dvlpmnt - Econ Dev 298,276 0 298,276 545,157 246,881 82.77% Community & Economic Dvlpmnt - Dev Svc 1,424,944 0 1,424,944 1,486,637 61,693 4.33% Community & Economic Dvlpmnt - Building 1,380,902 0 1,380,902 1,344,165 (36,737) (2.66%) Parks & Rec - Administration 286,947 (15,575) 271,372 281,871 10,499 3.87% Parks & Rec - Maintenance 844,642 0 844,642 838,343 (6,299) (0.75%) Parks & Rec - Recreation 226,174 0 226,174 228,197 2,023 0.89% Parks & Rec - Aquatics 496,200 0 496,200 461,200 (35,000) (7.05%) Parks & Rec - Senior Center 91,985 0 91,985 95,781 3,796 4.13% Parks & Rec - CenterPlace 824,997 0 824,997 882,223 57,226 6.94% Pavement Preservation 920,000 0 920,000 943,800 23,800 2.59% General Government 1,741,200 (31,000) 1,710,200 1,532,000 (178,200) (10.42%) Transfers out - #502 (insurance premium) 325,000 0 325,000 325,000 0 0.00% Transfers out - #309 (park capital projects) 0 0 0 160,000 160,000 0.00% Transfers out - #310 (bond pmt>$434.6k lease pmt) 67,600 0 67,600 72,500 4,900 7.25% Transfers out - #310 (city hall o&m costs) 271,700 0 271,700 271,700 0 0.00% Total Recurring Expenditures 38,338,882 (46,575) 38,292,307 39,361,199 1,068,892 2.79% Recurring Revenues Over (Under) Recurring Expenditures 103,318 (134,625) (31,307) 77,229 22 CITY OF SPOKANE VALLEY, WA 2016 Budget #001 - GENERAL FUND - continued NONRECURRING ACTIVITY Revenues Transfers in - #106 (solid waste repayment) Total Nonrecurring Revenues Expenditures 2015 As Adopted Amendment As Amended 2016 Proposed Budget 0 40,425 40,425 40,425 11/10/2015 Difference Between 2015 and 2016 OA 0 0.00% 0 40,425 40,425 40,425 0 0.00% Transfers out - #107 (PEG Fund) 0 267,300 267,300 0 (267,300) (100.00%) Transfers out - #309 (park capital projects) 100,000 15,575 115,575 0 (115,575) (100.00%) General Government - IT capital replacements 145,000 (25,000) 120,000 108,000 (12,000) (10.00%) City Manager (2 scanners) 3,000 0 3,000 0 (3,000) (100.00%) Public Safety (const offices for unit supervisors) 25,000 0 25,000 0 (25,000) (100.00%) Community & Econ Dev (comp plan update) 395,000 (145,000) 250,000 350,000 100,000 40.00% Parks & Rec (upgrade dial-up modem at pools) 10,000 0 10,000 15,000 5,000 50.00% Parks & Rec (replace CP lounge area carpet) 8,000 0 8,000 0 (8,000) (100.00%) Parks & Rec (CenterPlace 10yranniversary) 7,400 0 7,400 0 (7,400) (100.00%) Police Department - CAD / RMS 949,000 (639,300) 309,700 140,281 (169,419) (154.70%) Public Safety (precinct gate motor replace) 0 4,300 4,300 0 (4,300) 0.00% Public Safety (radar recorder) 0 4,600 4,600 0 (4,600) 0.00% Parks & Recreation (CP roof repairs) 0 36,000 36,000 0 (36,000) 0.00% City Hall remodel - Permit Cntr to main bldg 0 23,300 23,300 0 (23,300) 0.00% Transfers out - #312 ('13 fund bal > 50%) 0 1,783,512 1,783,512 0 (1,783,512) (100.00%) Total Nonrecurring Expenditures 1,642,400 1,325,287 2,967,687 613,281 (2,354,406) (79.33%) Nonrecurring Revenues Over (Under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance Fund balance as a percent of recurring expenditures General Fund Summary (1,642,400) (1,284,862) (2,927,262) (572,856) (1,539,082) (1,419,487) (2,958,569) (495,627) 24,573,898 24,573,898 21,615,329 23,034,816 21,615,329 21,119,702 60.08% 56.45% 53.66% Total revenues Total expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance 38, 442, 200 39, 981, 282 (1,539,082) 24, 573, 898 (140,775) 1.278,712 (1,419,487) 38, 301, 425 41, 259, 994 (2,958,569) 24, 573, 898 39, 478, 853 39, 974, 480 (495, 627) 21, 615, 329 23, 034, 816 21, 615, 329 21,119, 702 23 CITY OF SPOKANE VALLEY, WA 2016 Budget SPECIAL REVENUE FUNDS #101 - STREET FUND RECURRING ACTIVITY Revenues Utility Tax Motor Vehicle Fuel (Gas) Tax Investment Interest Miscellaneous 2015 As Adopted Amendment As Amended 2016 Proposed Budget 11/10/2015 Difference Between 2015 and 2016 2,565,100 0 2,565,100 2,340,000 (225,100) (8.78%) 1,859,900 0 1,859,900 2,004,900 145,000 7.80% 3,000 0 3,000 3,000 0 0.00% 10,000 0 10,000 10,000 0 0.00% Total Recurring Revenues 4,438,000 0 4,438,000 4,357,900 (80,100) (1.80%) Expenditures Wages / Benefits / Payroll Taxes 677,297 0 677,297 734,604 57,307 8.46% Supplies 111,500 0 111,500 111,500 0 0.00% Services & Charges 2,122,808 0 2,122,808 2,132,754 9,946 0.47% Snow Operations 520,000 0 520,000 430,000 (90,000) (17.31%) Intergovernmental Payments 748,000 0 748,000 771,000 23,000 3.07% Vehicle rentals - #501 (non -plow vehicle rental) 12,077 0 12,077 31,000 18,923 156.69% Vehicle rentals - #501 (plow replace.) 0 0 0 40,000 40,000 0.00% Transfers out - #001 39,700 0 39,700 39,700 0 0.00% Transfers out - #311 (pavement preservation) 206,618 0 206,618 67,342 (139,276) (67.41%) Total Recurring Expenditures 4,438,000 0 4,438,000 4,357,900 (80,100) (1.80%) Recurring Revenues Over (Under) Recurring Expenditures 0 0 0 0 NONRECURRING ACTIVITY Revenues Grants 0 0 0 0 0 0.00% Miscellaneous 0 0 0 0 0 0.00% Total Nonrecurring Revenues 0 0 0 0 0 0.00% Expenditures Pavement marking grinder 8,000 0 8,000 0 (8,000) (100.00%) Capital 45,000 0 45,000 0 (45,000) (100.00%) Maintenance facility storage unit 0 0 0 5,000 5,000 0.00% Signal detection equipment upgrades 0 0 0 20,000 20,000 0.00% Total Nonrecurring Expenditures 53,000 0 53,000 25,000 (28,000) (52.83%) Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (53,000) 0 (53,000) (25,000) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (53,000) 0 (53,000) (25,000) Beginning fund balance 1,705,244 1,705,244 1,652,244 Ending fund balance 1,652,244 1,652,244 1,627,244 Street Fund Summary Total revenues Total expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance 4,438,000 0 4,438,000 4,491,000 0 4,491,000 4,357,900 4,382,900 (53, 000) 0 (53, 000) (25, 000) 1,705,244 1,705,244 1, 652,244 1,652,244 1,652,244 1,627,244 24 CITY OF SPOKANE VALLEY, WA 2016 Budget SPECIAL REVENUE FUNDS - continued #103 - PATHS & TRAILS FUND Revenues Motor Vehicle Fuel (Gas) Tax Investment Interest Total revenues Expenditures Capital Outlay Transfers out Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 2015 As Adopted Amendment As Amended 2016 Proposed Budget 7,800 0 7,800 8,500 11/10/2015 Difference Between 2015 and 2016 700 8.97% 0 0 0 0 0 0.00% 7,800 0 7,800 8,500 700 8.97% 0 0 0 0 0 0.00% 0 0 0 0 0 0.00% 0 0 0 0 0 0.00% 7,800 29,828 37,628 7,800 8,500 29,828 37,628 37,628 46,128 #104 - HOTEL / MOTEL TAX - TOURISM FACILITIES FUND Revenues Hotel/Motel Tax 0 178,700 178,700 357,500 178,800 100.06% Investment Interest 0 0 0 0 0 0.00% Total revenues 0 178,700 178,700 357,500 178,800 100.06% Expenditures Capital Outlay 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0.00% Revenues over (under) expenditures 0 178,700 357,500 Beginning fund balance 0 0 178,700 Ending fund balance 0 178,700 536,200 #105 - HOTEL / MOTEL TAX FUND Revenues Hotel/Motel Tax 510,000 40,000 550,000 550,000 0 0.00% Investment Interest 300 0 300 300 0 0.00% Total revenues 510,300 40,000 550,300 550,300 0 0.00% Expenditures Transfers out - #001 30,000 0 30,000 30,000 0 0.00% Tourism Promotion 570,000 (68,000) 502,000 560,000 58,000 11.55% Transfers out - #309 (volleyball court award) 0 68,000 68,000 0 (68,000) (100.00%) Total expenditures 600,000 0 600,000 590,000 (10,000) (1.67%) Revenues over (under) expenditures (89,700) (49,700) (39,700) Beginning fund balance 209,949 209,949 160,249 Ending fund balance 120,249 160,249 120,549 25 CITY OF SPOKANE VALLEY, WA 2016 Budget SPECIAL REVENUE FUNDS - continued #106 - SOLID WASTE FUND Revenues Sunshine administrative fee Road maintenance fee Investment Interest Grant Proceeds Total revenues Expenditures Education & Contract Administration Transfers out - #001 Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 2015 As Adopted Amendment As Amended 2016 Proposed Budget 11/10/2015 Difference Between 2015 and 2016 125,000 0 125,000 125,000 0 0.00% 0 0 0 0 0 0.00% 0 0 0 0 0 0.00% 0 26,800 26,800 53,500 26,700 99.63% 125,000 26,800 151,800 178,500 125,000 (13,625) 111,375 138,075 26,700 17.59% 26,700 23.97% 0 40,425 40,425 40,425 0 0.00% 125,000 26,800 151,800 178,500 0 7,339 7,339 0 0 7,339 7,339 7,339 7,339 26,700 17.59% #107 - PEG FUND Revenues Comcast PEG contribution 0 92,000 92,000 90,000 (2,000) (2.17%) Investment Interest 0 0 0 0 0 0.00% Transfers in - #001 0 267,300 267,300 0 (267,300) (100.00%) Total revenues 0 359,300 359,300 90,000 (269,300) (74.95%) Expenditures PEG Reimbursement - CMTV 0 12,000 12,000 12,000 0 0.00% Capital Outlay 0 68,400 68,400 12,500 (55,900) (81.73%) Total expenditures 0 80,400 80,400 24,500 (55,900) (69.53%) Revenues over (under) expenditures 0 278,900 65,500 Beginning fund balance 0 0 278,900 Ending fund balance 0 278,900 344,400 26 CITY OF SPOKANE VALLEY, WA 2016 Budget 2015 As Adopted Amendment As Amended SPECIAL REVENUE FUNDS - continued #120 - CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest Miscellaneous Total revenues Expenditures Operations Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 0 0 0 2016 Proposed Budget 0 11/10/2015 Difference Between 2015 and 2016 $ 1 % 0 0.00% 0 0 0 0 0 0.00% 0 0 0 0 0 0.00% 0 0 0 0 0 0.00% 0 0 0 0 0 0.00% 0 300,000 300,000 #121 - SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest Miscellaneous 0 0 300,000 300,000 300,000 300,000 8,200 0 8,200 6,500 (1,700) (20.73%) 0 0 0 0 0 0.00% Total revenues 8,200 0 8,200 6,500 (1,700) (20.73%) Expenditures Operations 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0.00% Revenues over (under) expenditures 8,200 8,200 6,500 Beginning fund balance 5,453,199 5,453,199 5,461,399 Ending fund balance 5,461,399 5,461,399 5,467,899 #122 - WINTER WEATHER RESERVE FUND Revenues Investment Interest 800 0 800 600 (200) (25.00%) Miscellaneous 0 0 0 0 0 0.00% Subtotal revenues 800 0 800 600 (200) (25.00%) Expenditures Snow removal expenses 500,000 0 500,000 500,000 0 0.00% Total expenditures 500,000 0 500,000 500,000 0 0.00% Revenues over (under) expenditures (499,200) (499,200) (499,400) Beginning fund balance 504,020 504,020 504,820 Ending fund balance 4,820 4,820 5,420 #123 - CIVIC FACILITIES REPLACEMENT FUND Revenues Investment Interest 1,300 0 1,300 700 (600) (46.15%) Miscellaneous 0 0 0 0 0 0.00% Total revenues 1,300 0 1,300 700 (600) (46.15%) Expenditures Transfers out - #311 (pavement preservation) 616,284 0 616,284 559,786 (56,498) (9.17%) Total expenditures 616,284 0 616,284 559,786 (56,498) (9.17%) Revenues over (under) expenditures (614,984) (614,984) (559,086) Beginning fund balance 1,174,070 1,174,070 559,086 Ending fund balance 559,086 559,086 0 27 CITY OF SPOKANE VALLEY, WA 2016 Budget DEBT SERVICE FUNDS #204 - LTGO BOND DEBT SERVICE FUND Revenues Spokane Public Facilities District Transfers in - #301 Transfers in - #302 Total revenues Expenditures Debt Service Payments - CenterPlace Debt Service Payments - Roads Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 2015 As Adopted Amendment As Amended 2016 Proposed Budget 11/10/2015 Difference Between 2015 and 2016 373,800 0 373,800 380,300 6,500 1.74% 82,150 0 82,150 83,400 1,250 1.52% 82,150 0 82,150 83,400 1,250 1.52% 538,100 0 538,100 547,100 9,000 1.67% 373,800 0 373,800 380,300 6,500 1.74% 164,300 0 164,300 166,800 2,500 1.52% 538,100 0 538,100 547,100 9,000 1.67% 0 4,049 4,049 28 0 0 4,049 4,049 4,049 4,049 CITY OF SPOKANE VALLEY, WA 2016 Budget CAPITAL PROJECTS FUNDS #301 - REET 1 CAPITAL PROJECTS FUND Revenues REET 1 - Taxes Investment Interest Total revenues 2015 As Adopted Amendment As Amended 625,000 175,000 2016 Proposed Budget 800,000 800,000 11/10/2015 Difference Between 2015 and 2016 0 0.00% 1,000 0 1,000 1,000 0 0.00% 626,000 175,000 801,000 801,000 0 0.00% Expenditures Transfers out - #204 82,150 0 82,150 83,400 1,250 1.52% Transfers out - #303 221,980 347,433 569,413 222,503 (346,910) (60.92%) Transfers out - #311 (pavement preservation) 251,049 0 251,049 365,286 114,237 45.50% Total expenditures 555,179 347,433 902,612 671,189 (231,423) (25.64%) Revenues over (under) expenditures 70,821 (101,612) 129,811 Beginning fund balance 1,426,957 1,426,957 1,325,345 Ending fund balance 1,497,778 1,325,345 1,455,156 #302 - REET 2 CAPITAL PROJECTS FUND Revenues REET 2 - Taxes 625,000 175,000 800,000 800,000 0 0.00% Investment Interest 1,000 0 1,000 1,000 0 0.00% Total revenues 626,000 175,000 801,000 801,000 0 0.00% Expenditures Transfers out - #204 82,150 0 82,150 83,400 1,250 1.52% Transfers out - #303 365,290 47,981 413,271 922,816 509,545 123.30% Transfers out - #311 (pavement preservation) 251,049 0 251,049 365,286 114,237 45.50% Total expenditures 698,489 47,981 746,470 1,371,502 625,032 83.73% Revenues over (under) expenditures (72,489) 54,530 (570,502) Beginning fund balance 1,325,144 1,325,144 1,379,674 Ending fund balance 1,252,655 1,379,674 809,172 29 CITY OF SPOKANE VALLEY, WA 2016 Budget 2015 As Adopted Amendment As Amended CAPITAL PROJECTS FUNDS - continued 2016 Proposed Budget 11/10/2015 Difference Between 2015 and 2016 OA #303 - STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 8,714,114 1,607,229 10,321,343 8,797,263 (1,524,080) (14.77%) Developer 94,860 269,518 364,378 314,700 (49,678) (13.63%) Transfers in - #301 221,980 347,433 569,413 222,503 (346,910) (60.92%) Transfers in - #302 365,290 47,981 413,271 922,816 509,545 123.30% Transfers in - #312 - Pines Underpass Pinecroft 0 0 0 500,000 500,000 0.00% Transfers in - #312 - Sullivan Rd W Bridge 2,120,000 (1,620,000) 500,000 1,010,509 510,509 102.10% Total revenues 11,516,244 652,161 12,168,405 11,767,791 (400,614) (3.29%) Expenditures 060 Argonne Rd Corridor Upgrade SRTC 602,196 612,633 1,214,829 0 (1,214,829) (100.00%) 123 Mission Ave. - Flora to Barker 355,376 (102,806) 252,570 332,566 79,996 31.67% 141 Sullivan & Euclid PCC (PE & RW) 35,052 (25,052) 10,000 1,981,060 1,971,060 19710.60% 142 Broadway @ Argonne/Mullan PCC int,(PE/RW) 0 120,494 120,494 0 (120,494) (100.00%) 149 Sidewalk Infill 0 93,190 93,190 5,000 (88,190) (94.63%) 155 Sullivan Rd W Bridge Replacement 7,201,779 645,152 7,846,931 5,237,650 (2,609,281) (33.25%) 156 Mansfield Ave. Connection 570,480 602,236 1,172,716 5,000 (1,167,716) (99.57%) 159 University Rd / 1-90 Overpass Study 0 40,852 40,852 0 (40,852) (100.00%) 166 Pines Rd (SR27) & Grace Ave. Intersect Safety 556,137 (455,027) 101,110 491,331 390,221 385.94% 167 Citywide Safety Improvements (bike/ped) 320,560 (59,984) 260,576 228,127 (32,449) (12.45%) 177 Sullivan Rd Corridor Traffic Study 0 55,556 55,556 0 (55,556) (100.00%) 191 Vista Rd BNSF Xing Safety Improvements 0 300 300 0 (300) (100.00%) 196 8th Avenue - McKinnon to Fancher 0 400 400 0 (400) (100.00%) 201 ITS Infill Project Phase 1 (PE START 2014) 301,357 (245,301) 56,056 271,357 215,301 384.08% 205 Sprage/Barker Intersection Improvement 0 51,428 51,428 0 (51,428) (100.00%) 206 2015 CDBG Sidewalk Project 246,231 111,483 357,714 5,000 (352,714) (98.60%) 207 Indiana & Evergreen Transit Access Improve. 70,014 14,986 85,000 0 (85,000) (100.00%) 211 Trent Lighting Replacement 151,576 (55,041) 96,535 0 (96,535) (100.00%) 220 Houk-Sinto-Maxwell St Preservation 0 18,473 18,473 0 (18,473) (100.00%) 221 McDonald Rd Diet (16th to Mission) 0 56,800 56,800 559,200 502,400 884.51% 222 Citywide Reflective Signal Backplates 0 4,500 4,500 40,500 36,000 800.00% 223 Pines Rd Underpass @ BNSF & Trent 0 10,000 10,000 500,000 490,000 4900.00% 224 Mullan Rd Street Preservation Project 0 162,375 162,375 0 (162,375) (100.00%) xxx N. Sullivan Corridor ITS Project (PE start 2015) 105,486 (105,486) 0 0 0 0.00% xxx Seth Woodward Elem Sidewalk Improvement 0 0 0 361,000 361,000 (100.00%) xxx Maribeau Pkway & Pines (SR -27) Traffic Signal 0 0 0 350,000 350,000 (100.00%) xxx Bowdish Sidewalk 8th to 12th 0 0 0 400,000 400,000 (100.00%) Contingency 1,000,000 (900,000) 100,000 1,000,000 900,000 900.00% Total expenditures 11,516,244 652,161 12,168,405 11,767,791 (400,614) (3.29%) Revenues over (under) expenditures 0 0 0 Beginning fund balance 72,930 72,930 72,930 Ending fund balance 72,930 72,930 72,930 Note: Work performed for pavement preservation projects out of the Street Capital Projects Fund is for items such as sidewalk upgrades that were bid with the pavement preservation work. 30 CITY OF SPOKANE VALLEY, WA 2016 Budget 2015 As Adopted Amendment As Amended CAPITAL PROJECTS FUNDS - continued 2016 Proposed Budget 11/10/2015 Difference Between 2015 and 2016 #309 - PARK CAPITAL PROJECTS FUND Revenues Grant Proceeds 0 90,000 90,000 90,000 0 0.00% Transfers in - #001 100,000 15,575 115,575 160,000 44,425 38.44% Transfers in - #105 0 68,000 68,000 0 (68,000) (100.00%) Transfers in - #312 - Appleway (Univ. -Pines) 0 540,600 540,600 0 (540,600) (100.00%) Transfers in - #312 - Appleway (Pines -Evergreen) 0 14,050 14,050 14,050 0 0.00% Investment Interest 500 0 500 500 0 0.00% Total revenues 100,500 728,225 828,725 264,550 (564,175) (68.08%) Expenditures 176 Appleway Trail (Univ. - Pines) 0 540,600 540,600 0 (540,600) (100.00%) 203 5 Sand volleyball courts at Browns Park 176,200 68,000 244,200 0 (244,200) (100.00%) 217 Edgecliff picnic shelter 106,450 0 106,450 0 (106,450) (100.00%) 225 Pocket dog park - phase 1 75,000 23,975 98,975 0 (98,975) (100.00%) Mission Trailhead landscaping 25,000 22,100 47,100 0 (47,100) (100.00%) Shade structure at Discovery Playground 38,000 0 38,000 0 (38,000) (100.00%) City entry sign 70,000 (70,000) 0 70,000 70,000 0.00% Park signs (3) 0 0 0 20,500 20,500 0.00% Browns Park Splash Pad 0 0 0 82,500 82,500 0.00% Pocket dog park - phase 2 0 0 0 75,000 75,000 0.00% Appleway Trail (Pines -Evergreen) 0 104,050 104,050 104,050 0 0.00% Total expenditures 490,650 688,725 1,179,375 352,050 (827,325) (70.15%) Revenues over (under) expenditures (390,150) (350,650) (87,500) Beginning fund balance 451,720 451,720 101,070 Ending fund balance 61,570 101,070 13,570 #310 - CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Investment Interest 1,200 0 1,200 1,200 0 0.00% Transfers in - #001 Future C.H. bond pmt > $434.6k lease pmt 67,600 0 67,600 72,500 4,900 7.25% Future C.H. o&m costs 271,700 0 271,700 271,700 0 0.00% Transfers in - #312 0 58,324 58,324 0 (58,324) (100.00%) Total revenues 340,500 58,324 398,824 345,400 (53,424) (13.40%) Expenditures Professional services 0 12,100 12,100 0 (12,100) (100.00%) Capital Outlay- City Hall 0 1,128,200 1,128,200 0 (1,128,200) (100.00%) Total expenditures 0 1,140,300 1,140,300 0 (1,140,300) (100.00%) Revenues over (under) expenditures Beginning fund balance Ending fund balance 340,500 1,919,550 2,260,050 (741,476) 1,919,550 345,400 1,178, 074 1,178,074 1,523,474 Note: The fund balance in #310 includes $839,285.10 paid by the Library District for 2.82 acres at the Balfour Park site. If the District does not succeed in getting a voted bond approved by October 2017 then the City may repurchase this land at the original sale price of $839,285.10. 31 CITY OF SPOKANE VALLEY, WA 2016 Budget CAPITAL PROJECTS FUNDS - continued #311 - PAVEMENT PRESERVATION Revenues Transfers in - #001 Transfers in - #101 Transfers in - #123 Transfers in - #301 Transfers in - #302 Grants Investment Interest 2015 As Adopted Amendment As Amended 2016 Proposed Budget 11/10/2015 Difference Between 2015 and 2016 920,000 0 920,000 943,800 23,800 2.59% 206,618 0 206,618 67,342 (139,276) (67.41%) 616,284 0 616,284 559,786 (56,498) (9.17%) 251,049 0 251,049 365,286 114,237 45.50% 251,049 0 251,049 365,286 114,237 45.50% 971,032 0 971,032 0 (971,032) (100.00%) 0 0 0 0 0 0.00% Total revenues 3,216,032 0 3,216,032 2,301,500 (914,532) (28.44%) Expenditures Pavement preservation 2,565,050 0 2,565,050 3,000,000 434,950 16.96% Pre -project GeoTech 50,000 0 50,000 50,000 0 0.00% Total expenditures 2,615,050 0 2,615,050 3,050,000 434,950 16.63% Revenues over (under) expenditures 600,982 600,982 (748,500) Beginning fund balance 1,922,013 1,922,013 2,522,995 Ending fund balance 2,522,995 2,522,995 1,774,495 #312 - CAPITAL RESERVE FUND Revenues Transfers in -#001 0 1,783,512 1,783,512 0 (1,783,512) (100.00%) Investment Interest 0 0 0 0 0 0.00% Total revenues 0 1,783,512 1,783,512 0 (1,783,512) (100.00%) Expenditures Transfers out #303 (Sullivan Rd W Bridge) 2,120,000 (1,620,000) 500,000 1,010,509 510,509 102.10% Transfers out #303 (Pines Rd Underpass) 0 0 0 500,000 500,000 0.00% Transfers out #309 (Appleway Trail - Univ -Pines) 0 540,600 540,600 0 (540,600) (100.00%) Transfers out #309 (Appleway Trail - Pines-Evergre 0 14,050 14,050 14,050 0 0.00% Transfers out #310 (City Hall) 0 58,324 58,324 0 (58,324) (100.00%) Transfers out#313 (City Hall) 0 5,162,764 5,162,764 0 (5,162,764) (100.00%) Total expenditures 2,120,000 4,155,738 6,275,738 1,524,559 (4,751,179) (75.71%) Revenues over (under) expenditures (2,120,000) (4,492,226) (1,524,559) Beginning fund balance 8,581,715 8,581,715 4,089,489 Ending fund balance 6,461,715 4,089,489 2,564,930 #313 - CITY HALL CONSTRUCTION FUND Revenues Transfers in - #312 0 5,162,764 5,162,764 Investment Interest 0 0 0 Total revenues 0 (5,162,764) (100.00%) 0 0 0.00% 0 5,162,764 5,162,764 0 (5,162,764) (100.00%) Expenditures Capital Outlay - City Hall 0 702,400 702,400 294,400 (408,000) (58.09%) Total expenditures 0 702,400 702,400 294,400 (408,000) (58.09%) Revenues over (under) expenditures 0 4,460,364 (294,400) Beginning fund balance 0 0 4,460,364 Ending fund balance 0 4,460,364 4,165,964 32 CITY OF SPOKANE VALLEY, WA 2016 Budget ENTERPRISE FUNDS #402 - STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees Investment Interest 2015 As Adopted Amendment As Amended 2016 Proposed Budget 11/10/2015 Difference Between 2015 and 2016 1,880,000 0 1,880,000 1,870,000 (10,000) (0.53%) 1,500 0 1,500 1,500 0 0.00% Total Recurring Revenues 1,881,500 0 1,881,500 1,871,500 (10,000) (0.53%) Expenditures Wages / Benefits / Payroll Taxes 488,101 0 488,101 514,132 26,031 5.33% Supplies 15,900 0 15,900 15,900 0 0.00% Services & Charges 1,078,301 0 1,078,301 1,113,683 35,382 3.28% Intergovernmental Payments 42,000 0 42,000 67,000 25,000 59.52% Vehicle rentals - #501 4,167 0 4,167 11,000 6,833 163.98% Transfers out - #001 13,400 0 13,400 13,400 0 0.00% Total Recurring Expenditures 1,641,869 0 1,641,869 1,735,115 93,246 5.68% Recurring Revenues Over (Under) Recurring Expenditures 239,631 0 239,631 136,385 NONRECURRING ACTIVITY Revenues Grant Proceeds 0 389,674 389,674 0 (389,674) (100.00%) Miscellaneous 0 0 0 0 0 0.00% Transfers in - #403 0 120,000 120,000 0 (120,000) (100.00%) Total Nonrecurring Revenues 0 509,674 509,674 0 (509,674) 0 Expenditures Capital - various projects 600,000 275,340 875,340 500,000 (375,340) (42.88%) VMS Trailer 16,000 0 16,000 0 (16,000) (100.00%) Maintenance facility storage unit 0 0 0 5,000 5,000 0.00% Total Nonrecurring Expenditures 616,000 275,340 891,340 505,000 (386,340) (43.34%) Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (616,000) 234,334 (381,666) (505,000) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (376,369) 234,334 (142,035) (368,615) Beginning working capital 1,933,564 1,933,564 1,791,529 Ending working capital 1,557,195 1,791,529 1,422,914 Stormwater Fund Summary Total revenues Total expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance 1,881,500 2,257,869 509,674 275,340 2,391,174 2,533,209 (376,369) 1,933,564 234,334 1,557,195 (142,035) 1,933,564 1,871,500 2.240.115 (368, 615) 1,791,529 1,791,529 1,422,914 33 CITY OF SPOKANE VALLEY, WA 2016 Budget 2015 As Adopted Amendment As Amended ENTERPRISE FUNDS - continued #403 - AQUIFER PROTECTION AREA Revenues Spokane County 500,000 Grant DOE - Broadway SD Retrofit 1,260,000 Grant DOE - Sprague Park to University LID 0 Total revenues 2016 Proposed Budget 11/10/2015 Difference Between 2015 and 2016 $ 1 0 500,000 500,000 0 0.00% 0 1,260,000 0 (1,260,000) (100.00%) 0 0 1,500,000 1,500,000 0.00% 1,760,000 0 1,760,000 2,000,000 240,000 13.64% Expenditures 197 Broadway Storm Drain Retrofit 1,200,000 (120,000) 1,080,000 0 (1,080,000) (100.00%) 198 Sprague Park to University LID 0 0 0 2,000,000 2,000,000 0.00% Transfers out - #402 0 120,000 120,000 0 (120,000) (100.00%) Total expenditures 1,200,000 Revenues over (under) expenditures Beginning working capital Ending working capital 560,000 1,773 561,773 34 0 1,200,000 2,000,000 560,000 0 1,773 561,773 561,773 561,773 800,000 66.67% CITY OF SPOKANE VALLEY, WA 2016 Budget INTERNAL SERVICE FUNDS #501 - ER&R FUND Revenues Vehicle rentals - #001 Vehicle rentals - #101 Vehicle rentals - #101 (plow replace.) Vehicle rentals - #402 Investment Interest Total revenues Expenditures Vehicle Replacement Snow Plow Replacement Total expenditures Revenues over (under) expenditures Beginning working capital Ending working capital #502 - RISK MANAGEMENT FUND Revenues Investment Interest Transfers in - #001 2015 As Adopted Amendment As Amended 2016 Proposed Budget 11/10/2015 Difference Between 2015 and 2016 19,300 0 19,300 23,500 4,200 21.76% 12,077 0 12,077 31,000 18,923 156.69% 0 0 0 40,000 40,000 0.00% 4,167 0 4,167 6,833 2,666 63.98% 1,000 0 1,000 1,000 0 0.00% 36,544 0 36,544 102,333 65,789 180.03% 30,000 0 30,000 105,000 75,000 250.00% 0 0 0 225,000 225,000 0.00% 30,000 0 30,000 330,000 300,000 1000.00% 6,544 6,544 1,235,794 1,235,794 1,242,338 (227,667) 1,242,338 1,242,338 1,014,671 0 0 0 0 0 0.00% 325,000 0 325,000 325,000 0 0.00% Total revenues 325,000 0 325,000 325,000 0 0.00% Expenditures Auto & Property Insurance 325,000 0 325,000 325,000 0 0.00% Unemployment Claims 0 0 0 0 0 0.00% Miscellaneous 0 0 0 0 0 0.00% Total expenditures 325,000 0 325,000 325,000 0 0.00% Revenues over (under) expenditures 0 0 0 Beginning fund balance 168,209 168,209 168,209 Ending fund balance 168,209 168,209 168,209 TOTAL OF ALL FUNDS Total of Revenues for all Funds Total of Expenditures for all Funds Total grant revenues (included in total revenues) Total Capital expenditures (included in total expenditures) 64,500,020 68,660,147 9,708,685 74,208,705 9,395,990 78, 056,137 66,156, 527 70,683,872 10,945,146 2,113,703 13,058,849 10,440,763 16,665,944 3,382,326 20,048,270 18,444,741 35 CITY OF SPOKANE VALLEY, WA 2016 Budget Revenues by Fund General Fund Property Tax Sales Tax Sales Tax - Public Safety Sales Tax - Criminal Justice Gambling and Leasehold Excise Tax Franchise Fees/Business Registration State Shared Revenues Service Revenues Fines and Forfeitures Recreation Program Fees Miscellaneous, Investment Int., Transfers Total General Fund 11,479,200 18,210,500 867,400 1,556,400 333,700 1,154, 000 2,024,528 1,587,400 1,443, 500 595,200 227,025 39,478,853 Other Funds 101 Street Fund 4,357,900 103 Paths & Trails Fund 8,500 104 Hotel/Motel Tax Tourism Facilities Fund 357,500 105 Hotel/Motel Tax Fund 550,300 106 Solid Waste Fund 178,500 107 PEG Fund 90,000 120 CenterPlace Operating Reserve Fund 0 121 Service Level Stabilization Reserve Fund 6,500 122 Winter Weather Reserve Fund 600 123 Civic Facilities Replacement Fund 700 204 LTGO Bond Debt Service Fund 547,100 301 REET 1 Capital Projects Fund 801,000 302 REET 2 Capital Projects Fund 801,000 303 Street Capitial Projects Fund 11,767,791 309 Parks Capital Projects Fund 264,550 310 Civic Facilities Capital Projects Fund 345,400 311 Pavement Preservation Fund 2,301,500 312 Capital Reserve Fund 0 313 City Hall Construction Fund 0 402 Stormwater Management Fund 1,871,500 403 Aquifer Protection Area Fund 2,000,000 501 Equipment Rental & Replacement Fund 102,333 502 Risk Management Fund 325,000 Total Other Funds 26,677,674 Total All Funds 66,156,527 36 Fines & Forfeitures 4% Service Revenues 4% State Shared Revenues 5% Franchise Fees/Business Registrations 3% CITY OF SPOKANE VALLEY, WA 2016 General Fund Revenues $39,478,853 Recreation Program Fees 1% Miscellaneous 1% Property Tax 29% Gambling Tax 1% Public Safety Sales Tax 2% Criminal Justice Sales Tax 4% Sales Tax 46% Other Special Revenue Funds 2% Street Fund 6% CITY OF SPOKANE VALLEY, WA 2016 City Wide Revenues $ 66,156,527 Debt Service Fund Capital Projects Funds 24% Stormwater Management Fund General Fund 60% 38 3% APA Fund 3% Internal Service Funds 1% Property Tax Property Tax Property Tax - Delinquent Sales Taxes Sales Tax Sales Tax - Public Safety Sales Tax - Criminal Justice CITY OF SPOKANE VALLEY, WA 2016 Budget - General Fund Detail Revenues by Type 2012 Actual 10,799,123 0 10,799,123 15,427,377 724,052 1,286,302 17,437,731 2013 Actual 2014 Actual 10,841,559 11,129,377 0 0 10,841,559 11,129,377 16,587,617 759,889 1,358,956 17,440,083 812,280 1,455,313 18,706,461 19,707, 676 2015 Budget 2016 Budget 11,277,100 11,479,200 0 0 11,277,100 11,479,200 17,628,400 820,100 1,468,700 18,210,500 867,400 1,556,400 19,917,200 20,634,300 Gambling and Leasehold Excise Tax Amusement Games 10,125 10,799 11,063 10,800 11,000 Card Games 541,696 382,651 429,376 356,800 249,000 Bingo & Raffles 1,802 638 1,227 1,200 1,200 Punch Boards & Pull Tabs 64,771 134,350 64,585 71,000 65,000 Leasehold Excise Tax 11,481 6,139 6,932 6,100 6,800 Leasehold Excise Tax (State) 770 770 770 700 700 630,645 535,347 513,954 446,600 333,700 Licenses & Permits General Business Licenses 92,867 97,889 106,741 97,000 100,000 Comcast PEG Contribution 91,014 92,642 89,121 0 0 Franchise Fees 1,029,061 1,048,803 1,053,986 1,049,000 1,054,000 1,212,942 1,239,335 1,249,848 1,146,000 1,154,000 State Shared Revenues Streamline Mitigation of Sales Tax 557,415 571,806 575,269 520,000 520,000 Payment in Lieu of Taxes - DNR 8,898 0 8,528 4,400 4,400 CJ - High Crime 148,505 49,505 0 0 0 MVET Criminal Justice - Population 20,548 22,282 23,837 23,000 26,135 CJ Contracted Services 134,119 142,180 152,133 140,000 150,000 CJ Special Programs 77,114 82,689 88,168 81,900 90,540 DUI - Cities 16,618 16,604 16,273 16,600 16,300 Liquor Board Excise Tax 225,791 121,297 157,068 175,800 413,496 Liquor Board Profits 898,852 813,952 812,922 807,200 803,657 2,087,860 1,820,317 1,834,198 1,768,900 2,024,528 Service Revenues Airway Heights Bldg. Plan Rev. 10,476 471 0 500 0 Building Permits 640,896 920,921 819,234 700,000 800,000 Demolition Permits 3,446 3,860 4,836 3,900 4,000 Building & Planning Fees 95,403 103,645 381,282 100,100 126,400 Entertainment License 12,604 18,335 15,823 16,500 16,000 Grading Permits 3,444 3,551 4,049 3,200 3,500 Home Profession Fee 3,360 3,612 3,108 3,400 3,100 Mechanical Permits 84,045 80,927 108,759 81,000 85,000 Misc. Permits & Fees 11,117 5,203 8,168 6,100 7,100 Planning Fees 001.058.059.345.83.* 332,778 437,287 145,218 355,500 380,500 Plumbing Permits 50,829 49,688 63,667 49,000 60,000 Right of Way Permits 82,262 98,265 94,512 95,000 95,000 Code Enforcement 3,906 (13,423) 6,189 6,000 6,000 Temporary Use Permit Fees 471 942 471 800 800 1,335,037 1,713,284 1,655,315 1,421, 000 1,587,400 Fines and Forfeitures Public Safety False Alarm Services 170,262 183,032 0 180,000 195,000 Public Safety Grants 61,255 66,846 59,265 40,000 50,000 Fines & Forfeits - Traffic 586,000 558,378 761,179 603,400 566,000 Other Criminal- Non Traffic Fines 683,641 688,201 639,820 683,700 632,500 1,501,158 1,496,458 1,460,263 1,507,100 1,443,500 Recreation Program Charges Activity Fees (To use a recreational facility) Program Fees (To participate in a program) 438,226 452,000 401,920 379,800 400,300 168,250 78,065 197,482 183,700 194,900 606,476 530,065 599,401 563,500 595,200 Miscellaneous Investment Interest 88,008 61,206 41,910 70,000 45,000 Sales Tax Interest 6,086 3,120 3,978 5,000 5,000 SCRAPS pass-through/nonrecurring 0 0 57,259 0 1,000 Interest on Gambling Tax 2,728 1,937 256 2,000 2,000 Dept. of Ecology Grant 51,048 62,101 6,290 0 0 EECBG Grant 20,383 0 0 0 0 Police Precinct Rent & Maint. 41,636 51,530 48,558 51,500 48,500 Miscellaneous Revenue & Grants 5,611 12,265 5,343 2,000 2,000 215,500 192,158 163,594 130,500 103,500 Transfers Transfer -in -#101 (street admin) 39,600 39,700 39,700 39,700 39,700 Transfer -in -#120 0 50,787 0 0 0 Transfer -in -#105 (h/m tax -CP advertising) 30,000 30,000 30,000 30,000 30,000 Transfer - in - #106 (solid waste repayment) 0 0 0 40,425 40,425 Transfer -in -#402 (storm admin) 15,000 13,400 13,400 13,400 13,400 84,600 133,887 83,100 123,525 123,525 Total General Fund Revenue 35,911,072 37,208,871 38.396.726 38,301,425 39.478.853 39 101 Street Fund Investment Interest Grants Revenues Motor Fuel (Gas) Tax Other Miscellaneous Revenues & Grants Transfers in - #302 Street Maintenance & Repair Charges Utilities tax CITY OF SPOKANE VALLEY, WA 2016 Budget - Other Funds Detail Revenues by Type 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2016 Budget 4,056 0 2,037 3,000 3,000 173,185 172,530 0 0 0 1,846,990 1,868,055 1,878,476 1,859,900 2,004,900 64,415 9,848 24,587 10,000 10,000 7,614 27,375 0 0 0 0 7,774 0 0 0 2,735,484 2,562,722 2,461,060 2,565,100 2,340,000 4,831,743 4,648,303 4,366,160 4,438,000 4,357,900 103 Paths & Trails Fund Investment interest 67 51 0 0 0 Motor Fuel (Gas) Tax 7,790 7,879 7,957 7,800 8,500 7,857 7,930 7,957 7,800 8,500 104 Hotel/Motel Tax - Tourism Facilities Fund Hotel/Motel Tax 0 0 0 178,700 357,500 Investment interest 0 0 0 0 0 O 0 0 178,700 357,500 105 Hotel/Motel Tax Fund Hotel/Motel Tax 490,004 518,672 549,267 550,000 550,000 Investment Interest 592 387 299 300 300 490,596 519,059 549,566 550,300 550,300 106 Solid Waste Sunshine administrative fee 0 0 0 125,000 125,000 Grant Proceeds 0 0 0 26,800 53,500 Transfers in - #001 (marketing/education) 0 0 60,000 0 0 O 0 60,000 151,800 178,500 107 PEG Fund Comcast PEG contribution 0 0 0 92,000 90,000 Investment Interest 0 0 0 0 0 Transfers in - #001 0 0 0 267,300 0 O 0 0 359,300 90,000 120 CenterPlace Operating Reserve Fund Investment Interest O 0 0 0 0 O 0 0 0 0 121 Service Level Stabilization Reserve Fund Transfer in 0 0 0 0 0 Investment Interest 9,103 6,971 4,697 8,200 6,500 9,103 6,971 4,697 8,200 6,500 122 Winter Weather Reserve Fund Investment Interest 883 676 456 800 600 883 676 456 800 600 123 City Facilities Repair & Replacement Fund Investment Interest 2,099 1,607 1,083 1,300 700 Transfers in 397,000 0 0 0 0 399,099 1,607 1,083 1,300 700 204 Debt Service - LTGO 03 Fund 2014 LTGO Bond issue proceeds 0 0 7,660,694 0 0 Facilities District Revenue 432,320 437,120 423,844 373,800 380,300 Transfers in -#301 92,651 92,951 89,559 82,150 83,400 Transfers in -#302 92,651 92,952 89,559 82,150 83,400 617,623 623,023 8,263,656 538,100 547,100 40 301 REET 1 Capital Projects Fund Investment Interest REET 1 - 2nd Percent Misc. Revenues 302 REET 2 Capital Projects Fund Investment Interest REET 2 - 2nd .25 Percent Transfers in - Capital Grants fund CITY OF SPOKANE VALLEY, WA 2016 Budget - Other Funds Detail Revenues by Type 2012 Actual 1,204 654,264 9,601 2013 Actual 2014 Actual 1,138 793 707,104 790,781 0 0 665,069 708,242 791,574 2015 Budget 1,000 800,000 0 2016 Budget 1,000 800,000 0 801,000 801,000 1,762 1,349 909 1,000 1,000 531,442 614,929 776,648 800,000 800,000 6,477 0 0 0 0 539,681 616,278 777,557 801,000 801,000 303 Street Capital Projects Fund Developer Contributions 760,768 0 541 364,378 314,700 Grant Proceeds 3,852,253 3,475,351 1,825,974 10,321,343 8,797,263 Transfers in - #001 64,750 0 0 0 0 Transfers in - #101 476,659 138 5,038 0 0 Transfers in - #102 207,447 0 0 0 0 Transfers in - #301 Capital Projects 253,429 589,534 58,607 569,413 222,503 Transfers in -#302 Special Capital Projects 1,101,314 153,243 501,736 413,271 922,816 Transfers in -#310 140,139 0 0 0 0 Transfers in - #311 299,027 77,720 0 0 0 Transfers in - #312 Appleway Landscaping 0 8,348 253,645 0 0 Transfers in -#312 Sullivan Rd W Bridge 0 0 443,688 500,000 1,010,509 Transfers in - #312 Pines Underpass Pinecroft 0 0 0 0 500,000 Transfers in - #402 113,014 0 0 0 0 Miscellaneous 1,651 77 21 0 0 7,270,451 4,304,412 3,089,249 12,168,405 11,767,791 309 Parks Capital Protects Fund Investment Interest 848 660 444 500 500 Contributions and Donations 0 25,000 7,850 0 0 Transfers in- #001 106,250 50,000 242,298 115,575 160,000 Transfers in- #103 0 0 50,000 0 0 Transfers in- #105 0 0 0 68,000 0 Transfers in -#312 0 0 911,433 540,600 0 Transfers in- #312 - Appleway (Pines-Evergree 0 0 0 14,050 14,050 Grant Proceeds 0 0 0 90,000 90,000 107,098 75,660 1,212,025 828,725 264,550 310 Civic Facilities Capital Protects Fund Investment Interest 5,349 1,771 1,193 1,200 1,200 Sale of land 0 0 839,285 0 0 Transfers in - #001 7,577 0 0 0 0 Future C.H. bond pmt > $424.6k lease pmt 0 0 0 67,600 72,500 Future C.H. o&m costs 0 0 0 271,700 271,700 Transfers in - #312 0 0 0 58,324 0 12,926 1,771 840,478 398,824 345,400 311 Pavement Preservation Fund Grants 0 35,995 2,042,715 971,032 0 Investment Interest 0 2,751 1,853 0 0 Transfers in - #001 2,045,503 0 888,823 920,000 943,800 Transfers in - #101 0 282,000 282,000 206,618 67,342 Transfers in - #123 0 616,284 616,284 616,284 559,786 Transfers in -#301 0 150,000 184,472 251,049 365,286 Transfers in -#302 0 150,000 184,472 251,049 365,286 2,045,503 1,237,030 4,200,619 3,216,032 2,301,500 312 Capital Reserve Fund Developer Contributions 0 3,180 4,675 0 0 Transfers in -#001 0 7,826,207 2,443,507 1,783,512 0 0 7,829,387 2,448,182 1,783,512 0 313 City Hall Construction Fund Investment Interest 0 0 0 0 0 Transfers in -#312 0 0 0 5,162,764 0 0 0 0 5,162,764 0 41 402 Stormwater Management Fund Grant Proceeds Transfer in - #403 Developer Contributions Miscellaneous Revenue Investment Interest Stormwater Management Fee CITY OF SPOKANE VALLEY, WA 2016 Budget - Other Funds Detail Revenues by Type 2012 Actual 64,838 0 0 0 2,658 1,834,740 1,902,236 2013 Actual 233,165 0 0 4,143 1,992 1,869,081 2014 Actual 2015 Budget 76,097 389,674 0 120,000 51,492 0 1,500 0 1,342 1,500 1,865,413 1,880,000 2,108,381 1,995,844 2016 Budget 0 0 0 0 1,500 1,870,000 2,391,174 1,871,500 403 Aquifer Protection Area Fund Spokane County 510,936 484,343 461,828 500,000 500,000 Grant DOE - Broadway SD Retrofit 0 859,310 699,913 1,260,000 0 Grant DOE - Sprague Park to University LID 0 0 0 0 0 Transfers in - #402 (DOE for Decant Proj) 0 0 50,125 0 0 Grant - Sprague Swales 96,291 0 0 0 1,500,000 Investment Interest 0 0 0 0 0 607,227 1,343,653 1,211,866 1,760,000 2,000,000 501 Equipment Rental & Replacement Fund Investment Interest 1,498 1,176 792 1,000 1,000 Interfund Equip & Vehicle Lease 119,344 177,744 102,744 35,544 101,333 Transfers in - #101 0 0 25,849 0 0 Transfers in- #402 0 0 25,843 0 0 120,842 178,920 155,228 36,544 102,333 502 Risk Management Fund Transfers in - #001 Investment Interest Total of "Other Fund" Revenues General Fund Revenues Total Revenues 319,000 9 319,009 319,000 325,000 325,000 325,000 7 5 0 0 319,007 325,005 325,000 325,000 19,946,944 24,530,311 30,301,203 35,907,280 26,677,674 35,911,072 37,208,871 38,396,726 38,301,425 39,478,853 55,858,060 61,739,182 68,697,928 74,208,705 66,156,527 42 CITY OF SPOKANE VALLEY, WA 2016 Budget Expenditures by Fund and Department General Fund Council 506,869 City Manager 1,197,254 Public Safety 24,844,030 Operations & Administrative Deputy City Manager 737,002 Finance 1,253,080 Human Resources 255,694 Public Works 966,870 Community & Economic Development Administration 622,107 Economic Development 545,157 Development Services 1,486,637 Building 1,344,165 Parks & Recreation Administration 296,871 Maintenance 838,343 Recreation 228,197 Aquatics 461,200 Senior Center 95,781 CenterPlace 882,223 General Government 3,413,000 Total General Fund 39,974,480 Other Funds Street Fund 4,382,900 Paths & Trails Fund 0 Hotel/Motel Tax - Tourism Facilities Fund 0 Hotel/Motel Tax Fund 590,000 Solid Waste 178,500 PEG Fund 24,500 CenterPlace Operating Reserve Fund 0 Service Level Stabilization Fund 0 Winter Weather Reserve Fund 500,000 Civic Facility Replacement Fund 559,786 LTGO Bond Debt Service Fund 547,100 REET 1 Capital Projects Fund 671,189 REET 2 Capital Projects Fund 1,371,502 Street Capital Projects Fund 11,767,791 Parks Capital Projects Fund 352,050 Civic Facilities Capital Projects Fund 0 Pavement Preservation 3,050,000 Capital Reserve Fund 1,524,559 City Hall Construction Fund 294,400 Stormwater Management Fund 2,240,115 Aquifer Protection Area 2,000,000 Equipment Rental & Replacement (ER&R) 330,000 Risk Management Fund 325,000 Total Other Funds 30,709,392 Total All Funds 70,683,872 43 Community & Economic Development 10% Public Works 2% Operation & Administrative 6% CITY OF SPOKANE VALLEY, WA 2016 General Fund Expenditures $ 39,974,480 Public Safety 62% Council & Executive 4% 44 General Government 9°% Parks & Recreations 7% Tourism Promotion 1% CITY OF SPOKANE VALLEY, WA 2016 City Wide Expenditures $ 70,683,872 Capital Projects Funds 27% Street Fund 6% Parks & Recreation J 4% Community & Economic Development 6% Council / Executive/ Ops & Admin 7% General Government 5% Risk Management 0% Debt Service 1% Public Safety 35% Stormwater & APA Funds 6% Other Activities 2% 45 Wages, Benefits & Payroll Taxes CITY OF SPOKANE VALLEY, WA 2016 Budget General Fund Expenditures by Department and Type Supplies City Council 220,634 4,550 City Manager and City Attorney 1,048,669 5,360 Public Safety 6,500 27,500 Operations & Administrative Services & Charges 281,685 143,225 394,750 Intergovernmental 0 0 24,415,280 Interfund 0 0 0 Capital Expenditures Total 0 506,869 0 1,197, 254 0 24,844,030 Deputy City Manager 660,102 2,500 74,400 0 0 0 737,002 Finance 1,222,580 6,000 24,500 0 0 0 1,253,080 Human Resources 230,698 700 24,296 0 0 0 255,694 Public Works 876,364 18,000 72,506 0 0 0 966,870 Planning & Community Development Admin 250,407 3,100 368,600 0 0 0 622,107 Economic Development 317,257 1,100 226,800 0 0 0 545,157 Development Services 1,173,837 21,050 271,750 20,000 0 0 1,486,637 Building 1,256,565 28,200 59,400 0 0 0 1,344,165 Parks & Recreation Administration 246,821 5,900 44,150 0 0 0 296,871 Maintenance 0 5,500 832,843 0 0 0 838,343 Recreation 161,397 7,600 59,200 0 0 0 228,197 Aquatics 0 14,000 447,200 0 0 0 461,200 Senior Center 88,481 1,600 5,700 0 0 0 95,781 CenterPlace 475,925 76,024 330,274 0 0 0 882,223 General Government 0 87,600 1,099,900 301,500 829,200 1,094,800 3,413,000 Total $ 8,236,237 $ 316,284 $ 4,761,179 $ 24,736,780 $ 829,200 $ 1,094,800 $ 39,974,480 46 CITY OF SPOKANE VALLEY, WA 2016 Budget General Fund Department Changes from 2015 to 2016 City Council Wages, Payroll Taxes & Benefits Supplies Services & Charges Total City Manager Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Legal Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Public Safety Non -Departmental (Fines & Forfeits) Wages/Payroll Taxes/Benefits Supplies Other Services and Charges Intergovernmental Services Total Deputy City Manager Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Finance/IT Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Human Resources Wages, Payroll Taxes & Benefits Supplies Services & Charges Total 2015 Budget 214,379 4,550 294,185 513,114 623,173 3,350 61,840 688,363 379,917 2,540 79,382 2016 Budget 220,634 4,550 281,685 506,869 651,463 3,350 62,490 717,303 397,206 2,010 80,735 461,839 479,951 733,500 3,800 28,000 492,650 22, 895, 542 24,153,492 627,478 2,500 61,325 691,303 649,500 6,500 27,500 394,750 23,625,499 24, 703, 749 660,102 2,500 74,400 737,002 1,172, 483 1,222,580 6,000 6,000 25,396 24,500 1,203,879 1,253,080 218,109 700 24,508 243,317 230,698 700 24,296 255,694 Difference Between 2015 and 2016 Increase (Decrease) 6,255 2.92% 0 0.00% (12,500) (4.25%) (6,245) (1.22%) 28,290 0 650 4.54% 0.00% 1.05% 28,940 4.20% 17,289 4.55% (530) (20.87%) 1,353 1.70% 18,112 3.92% (84,000) (11.45%) 2,700 71.05% (500) (1.79%) (97,900) (19.87%) 729,957 3.19% 550,257 2.28% 32,624 0 13,075 5.20% 0.00% 21.32% 45,699 6.61% 50,097 0 (896) 4.27% 0.00% (3.53%) 49,201 4.09% 12,589 0 (212) 5.77% 0.00% (0.87%) 12,377 5.09% (Continued to next page) CITY OF SPOKANE VALLEY, WA 2016 Budget General Fund Department Changes from 2015 to 2016 (Continued from previous page) Public Works Wages, Payroll Taxes & Benefits Supplies Services & Charges Total 2015 Budget 834,363 19,000 68,551 921,914 2016 Budget 876,364 18,000 72,506 966,870 Community Dev.-Admin Wages, Payroll Taxes & Benefits 237,394 250,407 Supplies 3,100 3,100 Services & Charges 20,600 18,600 Total 261,094 Community Dev.-Economic Development Wages, Payroll Taxes & Benefits 274,776 Supplies 1,000 Services & Charges 22,500 Total 298,276 Community Dev.-Dev. Sery Wages, Payroll Taxes & Benefits Supplies Services & Charges Intergovernmental Services Total Community Dev.-Building Wages, Payroll Taxes & Benefits Supplies Services & Charges Total 1,122, 644 21,050 281,250 0 272,107 317,257 1,100 226,800 545,157 1,173, 837 21,050 271,750 20,000 1,424,944 1,486,637 1,288,902 1,256,565 28,200 28,200 63,800 59,400 1,380,902 1,344,165 Parks & Rec- Admin Wages, Payroll Taxes & Benefits 228,697 246,821 Supplies 8,450 5,900 Services & Charges 34,225 29,150 Total 271,372 Parks & Rec- Maintenance Wages, Payroll Taxes & Benefits Supplies Services & Charges Total 0 20,000 824,642 844,642 Parks & Rec- Recreation Wages, Payroll Taxes & Benefits 153,924 Supplies 7,750 Services & Charges 64,500 Total 226,174 281,871 0 5,500 832,843 838,343 161,397 7,600 59,200 228,197 Difference Between 2015 and 2016 Increase (Decrease) 42,001 (1,000) 3,955 5.03% (5.26%) 5.77% 44,956 4.88% 13,013 0 (2,000) 5.48% 0.00% (9.71%) 11,013 4.22% 42,481 100 204,300 15.46% 10.00% 908.00% 246,881 82.77% 51,193 0 (9,500) 20,000 4.56% 0.00% (3.38%) 0.00% 61,693 4.33% (32,337) (2.51%) 0 0.00% (4,400) (6.90%) (36,737) (2.66%) 18,124 (2,550) (5,075) 7.92% (30.18%) (14.83%) 10,499 3.87% 0 0.00% (14,500) (72.50%) 8,201 0.99% (6,299) (0.75%) 7,473 4.85% (150) (1.94%) (5,300) (8.22%) 2,023 0.89% (Continued to next page) CITY OF SPOKANE VALLEY, WA 2016 Budget General Fund Department Changes from 2015 to 2016 (Continued from previous page) Parks & Rec- Aquatics Wages, Payroll Taxes & Benefits Supplies Services & Charges Total 2015 Budget 2016 Budget Difference Between 2015 and 2016 Increase (Decrease) 0 0 0 0.00% 7,200 14,000 6,800 94.44% 489,000 447,200 (41,800) (8.55%) 496,200 461,200 (35,000) (7.05%) Parks & Rec- Senior Center Wages, Payroll Taxes & Benefits 84,285 88,481 4,196 4.98% Supplies 2,500 1,600 (900) (36.00%) Services & Charges 5,200 5,700 500 9.62% Total 91,985 95,781 3,796 4.13% Parks & Rec- CenterPlace Wages, Payroll Taxes & Benefits 435,609 475,925 40,316 9.26% Supplies 66,963 76,024 9,061 13.53% Services & Charges 322,425 330,274 7,849 2.43% Total 824,997 882,223 57,226 6.94% Pavement Preservation Council Designation 920,000 943,800 23,800 2.59% Total 920,000 943,800 23,800 2.59% General Government Wages, Payroll Taxes & Benefits 0 0 0 0.00% Supplies 70,650 87,600 16,950 23.99% Services & Charges 1,315,850 1,099,900 (215,950) (16.41%) Intergovernmental Services 300,500 301,500 1,000 0.33% Capital outlays 46,500 43,000 (3,500) (7.53%) Total 1,733,500 1,532,000 (201,500) (11.62%) Transfers out - #309 park capital proj 0 160,000 160,000 0.00% Transfers out - #310 bond pmt 67,600 72,500 4,900 7.25% Transfers out -#310 city hall o&m costs 271,700 271,700 0 0.00% Transfers out - #502 325,000 325,000 0 0.00% Total recurring expenditures 38,315,607 39,361,199 1,045,592 2.73% Summary by Category Wages, Payroll Taxes & Benefits 7,899,933 8,236,237 336,304 4.26% Supplies 303,503 316,284 12,781 4.21% Services & Charges 4,551,829 4,396,179 (155,650) (3.42%) Pavement Preservation 920,000 943,800 23,800 2.59% Transfers out - #309 parks capital proj 0 160,000 160,000 0.00% Transfers out - #310 bond pmt 67,600 72,500 4,900 7.25% Transfers out -#310 city hall o&M cost 271,700 271,700 0 0.00% Transfers out - #502 325,000 325,000 0 0.00% Non -Departmental (fines & forfeits) 733,500 649,500 (84,000) (11.45%) Intergovernmental Svc (public safety) 22,895,542 23,625,499 729,957 3.19% Intergovernmental Svc 300,500 321,500 21,000 6.99% Capital outlay 46,500 43,000 (3,500) (7.53%) 38,315,607 39,361,199 1,045,592 2.73% Fund: 001 Dept: 011 General Fund Legislative Branch Spokane Valley 2016 Budget This department accounts for the cost of providing effective elected representation of the citizenry in the governing body. The Council makes policy decisions for the City and is accountable to Spokane Valley citizens by making decisions regarding how resources are allocated, the appropriate levels of service, and establishing goals and policies for the organization. Accomplishments for 2015 • Pursued a legislative capital budget request for the Appleway Trail Project, parkland acquisition and the Barker Road grade separation. Appleway Trail: Based on Council approval of the use of City funds, construction on the portion of the trail between University and Pines Road was completed. This included a plaza at University Road, trees, irrigation lines and trail lighting. At the legislative level, the City was awarded $1.8 million for future construction of the trail project. Barker Road Overpass: The City was successful at including the Barker Road overpass in the draft version of the Transportation package, but unfortunately it was not included in the final version adopted by the Legislature. Staff worked to prepare and submit a $21M TIGER VII grant application for the Barker Road Grade Separation. • Continued to expand where possible, an economic development plan, including review and evaluation of Spokane Valley's development regulations and how they compare with other jurisdictions; and completed plans for a new city hall. Staff completed the review and evaluation of development regulations and brought forth multiple code amendments for Council approval. Land was purchased and American West Architects were hired to begin plans for the new city hall. Staff also developed a budget and provided options for the funding of a new city hall. • Focus on sustainability of Street Preservation program beyond 2016. The Street Preservation program is sustainable through 2020. Over the past year, staff has been looking at ways to further sustain financially the current pavement preservation program. Staff has applied for and received grant funds equating to approximately $1.2M per the years 2017-2019 through the Surface Transportation Program grants. • Evaluate law enforcement needs based on calls for service, crime rates, business and population growth and other supporting data. A staffing analysis was completed that resulted in the addition of two patrol officers. A Power Shift was created as well so staffing levels could be matched to peak call load times of day. Supported funding for the new CAD/RMS system including the support of a Crime Analyst Position. This position will serve to pull crime information from the CAD/RMS system and various report sources to inform officers and point out trends to better utilize resources. • Worked toward completion of the Comprehensive Plan Review. Goals for 2016 • Continue to work with state and federal legislators for possible financial assistance for the Barker Road Bridge Grade Separation. • Develop a strategic plan for funding and completion of all grade separation projects. • Continue and expand, where possible, economic development efforts, including construction of the new City Hall. Complete retail and tourism studies, develop and implement strategies. • Pursue a sustainability plan in connection with the City's Street Preservation program, to include sustained funding in the City's Street Fund #311 to address concerns beyond the year 2020. • Evaluate and discuss increasing costs to public safety, including law enforcement. Seek long-term solutions to keeping costs in check while better serving the community. • Work toward completion of the Comprehensive Plan update. 50 Fund: 001 Dept: 011 General Fund Legislative Branch Spokane Valley 2016 Budget Personnel - FTE Equivalents Mayor Council Total FTEs Budget Detail Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Legislative Branch Budget Summary 2012 Actual 1.0 6.0 7.0 2013 Actual 1.0 6.0 7.0 2014 Actual 1.0 6.0 7.0 2015 Budget 1.0 6.0 7.0 2016 Budget 1.0 6.0 7.0 $ 165,571 $ 174,891 $ 191,856 $ 214,379 $ 220,634 3,605 3,577 2,379 4,550 4,550 171,819 161,333 211,573 294,185 281,685 $ 340,995 $ 339,801 $ 405,808 $ 513,114 $ 506,869 51 Fund: 001 Dept: 013 General Fund Executive Branch Spokane Valley 2016 Budget 013 - City Manager This department is accountable to the City Council for the operational results of the organization, effective support of elected officials in achieving their goals; fulfillment of the statutory requirements of the City Manager, implementation of City Council policies, and provision of a communication linkage between citizens, the City Council, City departments, and other government agencies. Accomplishments for 2015 • In addition to supporting the 2015 Council Goals as referenced under the Legislative Budget: • Meetings were held with Federal and State Representatives on behalf of the interests of our City. The Council, City Manager & City Attorney participated in over 15 meetings with state and federal representatives in the first 6 -months of 2015. These meetings were held locally, in Olympia and two separate trips to WA D.C. were made by the City Manager & one Council Member. Legislature relating to the Barker Road overpass/ underpass; marijuana consumption in public places; lien authority; and liquor revenues were topics of discussion. • Continued further efforts in promotion of the City, including the contract development for tourism promotion, a strategic economic development plan and the recruitment of an Economic Development Specialist to our City. • Presented Council with a balanced 2016 Budget. • Provided leadership support for strengthening and promoting Spokane Valley's core values and fiscal policies. Goals for 2016 In addition to the support of the 2016 Council Goals as referenced under the Legislative Budget: • Present Council with a balanced 2017 Budget. • Work with Federal and State Lobbyists on behalf of the interests of our City. • Prepare Legislative Agenda for Council consideration. • Strengthen economic development. 015 - Legal Accomplishments for 2015 • Worked with Council and staff on seeking passage of changes to state law on code compliance lien authority and marijuana regulatory reform including traveling to Olympia to testify before the Senate. • Provided legal support in identifying long-term land use priorities and options for framing policy decisions, advising Council on local and procedural issues related to adoption of 2015 Comprehensive Plan Update. • Provided advice regarding distribution of 2014 lodging tax allocations; advised and worked with staff, LTAC and City Council in drafting and passage of Ordinance 15-008 imposing additional 1.3% lodging tax. • Drafted Ordinance 15-012 reducing gambling tax on social card playing. • Drafted/assisted with adoption of indigent defense standards to comply with state laws. • Participated with Council and outside counsel for preparation and passage of mining moratorium to preserve the status quo while the City develops policy decisions for locating mining operations within the City. • Participation on the Spokane Regional Law & Justice Council and the Strategic Planning Committee. Goals for 2016 • Advise Council and staff in furtherance of goal to develop and adopt the Comprehensive Plan Update. • Have a fully -operational office that proactively assists in program development, advises all departments on legal issues in a timely manner and manages all potential and existing litigation. • Work with Community and Economic Development and Finance in identifying and implementing economic development options. • Assist other departments in analyzing and mapping existing processes to determine compliance with laws and whether higher levels of customer service can be achieved. Personnel - FTE Equivalents City Manager City Attorney City Clerk Deputy City Attorney Deputy City Clerk Administrative Assistant - Legal Administrative Assistant (CC) Executive Assistant (CM) Total FTEs Interns Budget Summary 2012 Actual 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 8.0 2013 Actual 2014 Actual 2015 Budget 2016 Budget 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 8.0 8.0 8.0 8.0 3.5 2.0 2.0 2.0 2.0 Budget Detail Wages, Payroll Taxes & Benefits $ 847,380 $ 922,074 $ 953,434 $ 1,003,090 $ 1,048,669 Supplies 4,501 1,811 2,787 5,890 5,360 Services & Charges 174,453 159,747 126,171 141,222 143,225 Nonrecurring expenses 0 0 0 3,000 0 Total Executive & Legislative Support $ 1,026,334 $ 1,083,632 $ 1,082,392 $ 1,153,202 $ 1,197,254 52 Fund: 001 General Fund Spokane Valley Dept: 016 Public Safety 2016 Budget The Public Safety department budget provides funds for the protection of persons and property in the city. The City contracts with Spokane County for law enforcement, district court, prosecutor services, public defender services, probation services, jail and animal control services. See following page for detail information on each budgeted section. Judicial System - The Spokane County District Court is contracted to provide municipal court services. The contract provides for the services of judge and court commissioner with related support staff. Budgeted amount also includes jury management fees. Law Enforcement - The Spokane County Sheriffs Office is responsible for maintaining law and order and providing police services to the community under the direction of the Police Chief. The office provides for the preservation of life, protection of property, and reduction of crime. Jail System - Spokane County provides jail and probation services for persons sentenced by any City of Spokane Valley Municipal Court Judge for violating laws of the city or state. Animal Control - Spokane County will provide animal control services to include licensing, care and treatment of lost or stray animals, and response to potentially dangerous animal confrontations. $ 2,225,352 $ 20,212,709 $ 1,301,055 $ 295,133 Non -Departmental Fines and forfeitures to the State of Washington $ 649,500 Grant expenditures 20,000 Construct offices for unit supervisors - Nonrecurring 0 Capital outlay - CAD / RMS - Nonrecurring 0 Total $ 24,703,749 53 Judicial System: District Court Contract Public Defender Contract Prosecutor Contract Pretrial Services Contract Subtotal Judicial System Law Enforcement System: City of Spokane Valley 2016 Budget 016 - Public Safety 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2016 Budget $ 792,455 $ 868,861 $ 820,628 $ 902,201 $ 822,076 769,295 617,999 649,831 813,554 832,182 421,087 406,875 410,196 420,151 448,722 102,300 108,655 117,048 117,738 122,372 2,085,137 2,002,390 1,997,703 2,253,644 2,225,352 Sheriff Contract 16,853,600 17,701,607 17,731,187 18,896,608 19,713,401 Emergency Management Contract 80,877 80,428 82,237 84,892 90,558 Wages, Payroll Taxes & Benefits 2,389 3,642 6,506 3,800 6,500 Operating Supplies 6,497 3,980 3,388 5,000 4,000 Repair & Maintenance. Supplies 693 2,343 3,343 3,000 3,500 Janitorial Supplies 1,062 0 0 0 0 Electricity/Gas 21,603 21,865 20,887 25,000 22,000 Water 1,385 1,210 1,497 1,500 1,600 Sewer 849 851 850 900 900 Waste Disposal 3,504 3,460 3,462 3,500 3,500 Law Enf. Bldg Maintenance Contract 59,194 80,283 58,331 55,000 60,000 Taxes and Assessments 358 715 715 750 750 Miscellaneous Srvs/Contingency 0 0 250 350,000 250,000 Crywolf Charges & Fees 45,568 44,412 48,348 50,000 50,000 Sterling Bank Fees 5,057 5,111 5,726 5,500 6,000 Crywolf Refunds 0 0 0 500 0 Subtotal Law Enforcement System: 17,082,636 17,949,907 17,966,727 19,485,950 20,212,709 Jail System: Jail Contract 976,681 713,292 996,557 1,368,475 1,301,055 Work Release (Geiger) 429,420 508,704 151,158 0 0 Subtotal Jail System: 1,406,101 1,221,996 1,147,715 1,368,475 1,301,055 Other: Capital Outlays/Communications 206,445 0 0 0 0 Fines & Forfeitures State Remittance 682,014 664,681 637,014 733,500 649,500 Animal Control Contract 284,926 295,556 287,081 291,923 295,133 Non -Capital Equipment for JAG Grant 16,253 3,272 0 20,000 20,000 Non -Capital Equip for ARRA JAG Grant 26,099 203 0 0 0 Settle & Adjust 0 118,273 0 0 0 Non -Capital Equipment for 2011 JAG Grant 0 9,297 8,010 0 0 Non -Capital Equipment for 2012 JAG Grant 0 23,978 0 0 0 Non -Capital Equipment for 2013 JAG Grant 0 0 20,495 0 0 Non -Capital Equipment for WASPC Grant 0 4,771 6,020 0 0 ARRA JAG - Wireless Cards 488 0 0 0 0 2009 JAG - Wireless Cards 6,336 0 0 0 0 JAG - Wireless Cards 3,213 10,119 3,979 0 0 SVPD Wireless Cards 0 0 434 0 0 Building Replacement Costs 80,000 0 0 0 0 Nighttime Seatbelt Patrol Overtime 1,783 1,611 1,647 0 0 Maintenance 0 0 7,468 25,000 0 Drive Hammered - Get Nailed Grant 5,876 10,811 19,802 0 0 Building Repair & Maintenance 0 0 7,679 0 0 Office Furniture & Equipment 0 0 14,480 0 0 Stickman Knows 3,992 0 0 0 0 Capital outlay - CAD / RMS 0 0 0 309,700 140,281 Nonrecurring gate motor 0 0 0 4,300 0 Nonrecurring radar recorder 0 0 0 4,600 0 Subtotal Other: 1,317,425 1,142,572 1,014,109 1,389,023 1,104,914 Total Public Safety $ 21,891,299 $ 22,316,865 $ 22,126,254 $ 24,497,092 $ 24,844,030 54 $25,000,000 - $20,000,000 - $15,000,000 - $10,000,000 - $5,000,000 - $- City of Spokane Valley 2016 Budgeted Contract Expenditures District Court Public Defender Prosecutor Sheriff Contract Emergency Law Enf. Bldg Jail Contract Animal Control Management Maintenance Contract Contract Contract Contract Contract Contract 55 Fund: 001 Dept: 018 General Fund Operation & Administrative Services Spokane Valley 2016 Budget The Operations & Administrative Services Department is composed of three divisions, the Deputy City Manager Division, the Finance Division, and the Human Resources Division. 013 - Deputy City Manager Division The Deputy City Manager (DCM) supervises the Operations & Administrative Services Department, assists the City Manager in organizing and directing the other operations of the City, and assumes the duties of City Manager in his/her absence. Accomplishments for 2015 • Following the 2014 addition of two police officers to the Spokane Valley police department and the 2015 implementation of the Power Shift we have begun to evaluate: -Response times for specific priority calls compared in days with the power shift implemented to non -power shift days. -Percentage of deputy initiated incidents including the development of trendline comparisons between power shift and non -power shift areas. -Percentage of property crime cases solved compared to unincorporated areas where changes have not taken place. • Continued development and implementation of comprehensive Solid Waste public information outreach efforts that informed and familiarized citizens with new system, and that met public information goals in the Solid Waste Management Plan. • Continued public information support that informed and involved the community for Sullivan Road Bridge project and Appleway Trail project. • Launched limited social media outreach for Snowlnfo and Traffic Alerts. • Refined the plan to finance the design and construction of a new City Hall building which will include a combination of cash on hand and the 2016 issuance of limited tax general obligation bonds. Goals for 2016 • Continue to identify, implement and evaluate performance measure to assess the effectiveness of changes driven by a law enforcement staffing analysis which resulted in the addition of two police officers in 2014 and the implementation of the power shift. • Enhance community interest and involvement in City government. • Formalize public accountability in City operations through incorporating the Business Plan into decision making and establishing a toolbox for evaluating the City's contract services. • In conjunction with the City's Finance and Legal departments, work with a financial advisor and bond underwriter towards the early 2016 issuance of limited tax general obligation (LTGO) bonds, the proceeds of which will be used towards the construction of a new City Hall building. • Coordinate the efforts of the City Hall construction team. Personnel - FTE Equivalents Deputy City Manager Senior Administrative Analyst Public Information Officer Administrative Analyst Administrative Assistant Office Assistant II Office Assistant I Total FTEs Intern Budget Summary 2012 Actual 1.0 1.0 1.0 1.0 2.0 1.0 1.0 8.0 2013 Actual 2014 Actual 2015 Budget 2016 Budget 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 0.0 0.0 0.0 0.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 6.0 6.0 6.0 6.0 1.0 1.0 1.0 1.0 1.0 Budget Detail Wages, Payroll Taxes & Benefits $ 404,685 $ 402,012 $ 496,278 $ 627,478 $ 660,102 Supplies 1,728 1,153 2,519 2,500 2,500 Services&Charges 23,650 56,162 36,663 61,325 74,400 Total Deputy City Manager Division $ 430,063 $ 459,327 $ 535,460 $ 691,303 $ 737,002 56 Fund: 001 General Fund Spokane Valley Dept: 018 Operation & Administrative Services 2016 Budget 014 - Finance Division The Finance Division provides financial management services for all City departments. Programs include accounting and financial reporting, payroll, accounts payable, purchasing, budgeting and financial planning, treasury, information technology and investments. The division is also responsible for generating and analyzing financial data related to the City's operations. The department prepares Finance Activity Reports for review by the City Manager and City Council as well as the Comprehensive Annual Financial Report (CAFR) that is subject to an annual audit conducted by the Washington State Auditor's Office. Accomplishments for 2015 . Implemented State Auditor recommendations. . Improved financial statement preparation process and accuracy. . Completed the 2014 CAFR by May 30, 2015. . Acquired 1 -Ford Escape for use by the Community Development Department that replaces a 2003 Chevy S10 pickup. . Continued the process of virtualizing servers. . Replaced approximately 30 desktop computers that were at the end of their life cycle. . Replaced copiers for the Finance and Public Works Departments that were at the end of their life cycle. . Completed phases 1 and 2 of a network switch replacement project. Goals for 2016 . Implement 2014 audit recommendations . Work towards continued improvement and accuracy in the financial statement preparation process. . Complete the 2015 CAFR by May 30, 2016, and receive a "clean audit opinion". . Maintain consistent levels of service in payroll, accounts payable, budget development, periodic financial report preparation and information technology services. . Continue with the process of virtualizing servers using VMware. . Continue with the ongoing process of refining the replacement program for IT hardware resources. . Complete the third and final phase of a network switch replacement project. . In conjunction with the City's Deputy City Manager and Legal departments, work with a financial advisor and bond underwriter towards the issuance of limited tax general obligation (LTGO) bonds, the proceeds of which will be used towards the construction of a new City Hall building. Personnel - FTE Equivalents Finance Director Accounting Manager Accountant/Budget Analyst Accounting Technician IT Specialist GIS/Database Administrator Help Desk Technician Total FTEs Budget Summary 2012 Actual 1.00 1.00 3.00 2.00 3.00 1.00 0.00 11.00 2013 Actual 1.00 1.00 3.75 2.00 2.00 1.00 0.00 10.75 2014 Actual 1.00 1.00 3.75 2.00 2.00 1.00 1.00 11.75 2015 Budget 1.00 1.00 3.75 2.00 2.00 1.00 1.00 11.75 2016 Budget 1.00 1.00 3.75 2.00 2.00 1.00 1.00 11.75 Intern 1.0 0.0 0.0 0.0 0.0 Budget Detail Wages, Payroll Taxes & Benefits $ 895,125 $ 1,008,218 $ 1,057,271 $ 1,172,483 $ 1,222,580 Supplies 7,026 2,791 4,946 6,000 6,000 Services & Charges 18,664 21,218 36,520 25,396 24,500 Total Finance Division $ 920,815 $ 1,032,227 $ 1,098,737 $ 1,203,879 $ 1,253,080 57 Fund: 001 Dept: 018 General Fund Operation & Administrative Services Spokane Valley 2016 Budget 016 - Human Resources Division Human Resources (HR) is administered through the City Manager. The HR operation provides services in compensation, benefits, training and organizational development, staffing, employee relations, and communications. The Human Resources Office also provides Risk Management services as well as Website and Mobile App design and maintenance Accomplishments for 2015 • Bargained a successor labor relations contract with represented employee of the City. • Achievement of the 2014 WellCity Award presented by the Association of Washington Cities. • Supported the economic development goals of the City through website and mobile app management. • Deployed a redesigned City Website that supports the strategic goals of the City. Goals for 2016 • Implement changes consistent with the successor labor agreement. • Continue to build the foundation for a lasting Wellness Program through management support and employee involvement. • Redesign the City's Mobile App to be consistent with the City's website. • Meet the required Hazardous Materials idenfication consistent with the Globalized Harmonized System. • Continue to provide guidance to City officials through the implementation of the Affordable Care Act. Personnel - FTE Equivalents Human Resource Manager Human Resources Technician Total FTEs Budget Summary 2012 Actual 1.0 1.0 2.0 2013 Actual 1.0 1.0 2.0 2014 Actual 1.0 1.0 2.0 2015 Budget 1.0 1.0 2.0 2016 Budget 1.0 1.0 2.0 Budget Detail Wages, Payroll Taxes & Benefits $ 187,339 $ 197,822 $ 208,063 $ 218,109 $ 230,698 Supplies 461 640 679 700 700 Services & Charges 24,278 13,645 20,941 24,508 24,296 Total Human Resources Division $ 212,078 $ 212,107 $ 229,683 $ 243,317 $ 255,694 58 Fund: 001 Dept: 032 General Fund Public Works Spokane Valley 2016 Budget The Public Works Department oversees the City's transportation system, which includes construction and maintenance of streets and stormwater systems, operations and maintenance of traffic signs and signals and transportation planning. Accomplishments for 2015 • Worked on the design phase of ninteen projects and the construction phase of eleven projects. • Developed the 2016-2021 Six Year Transportation Improvement Program. • Submitted twelve grant applications for various capital projects; received $3.5 million as of July 2015. • Completed the biannual update to the Pavement Management Plan. • Completed six Street Preservation Projects as a cost of $2.6 million. Goals for 2016 • Implement approved capital projects. • Provide planning for development of the updated Transportation Improvement Plan. • Prepare and submit grant applications for capital projects. • Complete 2016 Pavement Preservation Projects as approved. Personnel - FTE Equivalents Public Works Director Administrative Assistant Assistant Engineer (CIP) Engineering Technician I Engineering Technician II Limited Term Cnstrctn Inspector -Bridge Maint./Construction Inspector (ROW) Senior Engineer Senior Engineer -Proj Mgmt Planning Grants Engineer Total FTEs Budget Summary 2012 Actual 1.0 2.0 1.0 1.0 2.0 0.0 1.0 2.0 1.0 0.0 11.0 2013 Actual 1.0 2.0 1.0 2.0 1.0 0.5 0.0 2.0 1.0 0.0 10.5 2014 Actual 1.0 2.0 1.0 2.0 1.0 0.5 0.0 1.0 2.0 0.375 10.875 2015 Budget 1.0 2.0 1.0 2.0 1.0 0.5 0.0 1.0 2.0 0.375 10.875 2016 Budget 1.0 2.0 1.0 (1) 2.0 (1) 1.0 (1) 0.5 (2) 0.0 1.0 2.0 (1) 0.375 (3) 10.875 Budget Detail Wages, Payroll Taxes & Benefits $ 516,757 $ 557,708 $ 647,097 $ 834,363 $ 876,364 Supplies 15,882 12,975 10,481 19,000 18,000 Services & Charges 104,612 88,004 51,768 68,551 72,506 Capital Outlay 69,344 0 0 0 0 Nonrecurring expenses 0 0 9,540 0 0 Total Public Works $ 706,595 $ 658,687 $ 718,886 $ 921,914 $ 966,870 (1) Only 50% is budgeted to the public works department in the General Fund with the balance budgeted as a part of capital projects funds. (2) This position is budgeted 50% as a part of capital projects funds and 50% street fund. (3) This position is budgeted 37.5% to public works, 37.5% to street fund, and 25% to stormwater fund. 59 Fund: 001 Dept: 050 General Fund Community & Economic Development Administrative Division Spokane Valley 2016 Budget The Administrative Division provides overall management and oversight of the Community Development Department including the permitting operation, long-range planning, development engineering, and code compliance and provides staff support through administration of the department's budget, provides administrative support and department training. Accomplishments for 2015 • Assisted with the City's economic development plan. • Continued to implement a document control system for documents and forms. • Assisted in City's Marketing Plan. • Assisted in City Hall project. Goals for 2016 • Continue to assist with the City's economic development plan. • Continue to implement a document control system for documents and forms. • Assist in City's Marketing Plan • Assist in City Hall project Personnel - FTE Equivalents Community Development Director Administrative Assistant Office Assistant I Total FTEs Budget Summary 2012 Actual 1.0 1.0 1.0 3.0 2013 Actual 1.0 1.0 0.0 2.0 2014 Actual 1.0 1.0 0.0 2.0 2015 Budget 1.0 1.0 0.0 2.0 2016 Budget 1.0 1.0 0.0 2.0 Budget Detail Wages, Payroll Taxes & Benefits $ 269,228 $ 215,537 $ 227,397 $ 237,394 $ 250,407 Supplies 3,854 2,399 3,582 3,100 3,100 Services & Charges 34,934 6,949 12,022 20,600 18,600 Intergovernmental Payments 0 0 0 0 0 Nonrecurring Professional Services 0 0 32,410 250,000 350,000 Total Administrative Division $ 308,016 $ 224,885 $ 275,410 $ 511,094 $ 622,107 60 Fund: 001 Dept: 051 General Fund Community & Economic Development Economic Development Division Spokane Valley 2016 Budget The Economic Development Division will work closely with the City Manager to pursue economic development strategies which attract and retain businesses within the City. Staff develop collaborative relationships with businesses and economic development partners, use technology to support ED programs, building marketing plans, pursue infrastructure improvements and promote the City to businesses and visitors. Accomplishments for 2015 • Continued to collaborate with economic development partners. • Analyzed the fiscal and economic impacts of recruiting. • Facilitated a workshop with brokers and property owners to develop understanding of the City's retail market. • Analyzed incentives in WA State and developed a draft economic development tool box. • Analyzed targeted infrastructure investments to support higher level of development intensities. • Analyzed the economic benefits of the Appleway Trail. • Collaborated on a marketing plan. • Researched/analyzed the benefits of a newa GIS system. Goals for 2016 • Develop an economic development strategic plan. • Develop a retail recruitment strategy. • Continue to collaborate with economic development partners. • Develop GIS system to promote economic development applications. • Develop tools and programs to support small business retention and expansion. • Pursue infrastructure improvements to foster economic development. • Develop a RFQ to hire a consultant to develop marketing plan. • Research Community Development Block Grant (CDBG) program opportunities. • Develop a historic preservation program. Personnel - FTE Equivalents Engineer Senior Planner - CD E.D. Project Specialist Total FTEs Budget Summary 2012 Actual 0.0 0.0 0.0 0.0 2013 Actual 0.0 0.0 0.0 0.0 2014 Actual 0.0 0.0 0.0 0.0 2015 Budget 0.5 1.0 1.0 2.5 2016 Budget 0.65 1.0 1.0 2.65 Budget Detail Wages, Payroll Taxes & Benefits $ 0 $ 0 $ 0 $ 274,776 $ 317,257 Supplies 0 0 0 1,000 1,100 Services & Charges 0 0 0 22,500 226,800 Intergovernmental Payments 0 0 0 0 0 Total Administrative Division $ 0 $ 0 $ 0 $ 298,276 $ 545,157 61 Fund: 001 Dept:055/056 General Fund Community & Economic Development Development Services Division Spokane Valley 2016 Budget The Development Services Division is new to the City as of 2015 and reflects the consolidation of the Engineering and Planning Divisions of the Community and Economic Development Department. The Development Services Division is responsible for providing professional policy guidance to the City Council and Planning Commission on such issues as land use, access management, shoreline Management Act, annexation, growth targets, water quality, public works issues and and more. Staff is responsible for processing land use and home business permits, reviewing environmentally sensitive areas, for the review and inspection of stormwater management in private development, reviewing access management and other public works improvements in private development applications, administering the State Environmental Protection Act. Accomplishments for 2015 • Completed the Shoreline Master Program Update. • Continued work on Floodplain Revisions. • Began state required update of Comprehensive Plan. • Continued work on permit process and customer service improvement plan. • CDBG projects. • Processed 2015 Annual Comprehensive Plan Amendments. • Developed a historic preservation program. Goals for 2016 • Continue worked on Regional Low Impact Development Standards. • Work on Floodplain Revisions. • Audit development regulations to implement the updated Comprehensive Plan. • Continue work on the City's Certified Sites Program. • Complete required update of Comprehensive Plan. • Continue work on permit process and customer service improvement plan. • Developers Forums. • 2016 Annual Comprehensive Plan amendments. • CBDG - Identify Sidewalk projects. • Review of Municipal Code for updates. Personnel - FTE Equivalents Development Services Manager Engineer Assistant Engineer Senior Planner Planner Maint/Construction Inspector Code Enforcement Officer ROW Inspector Office Assistant I Senior Engineer Engineering Technician Total FTEs Budget Summary 2012 Actual 0.0 1.5 0.0 0.0 0.0 1.0 0.0 0.0 1.0 1.0 1.5 3.5 2013 Actual 0.0 1.5 1.0 0.0 0.0 2.0 0.0 0.0 1.0 1.0 1.5 5.50 2014 Actual 0.0 1.5 1.0 0.0 0.0 1.0 0.0 1.0 1.0 1.0 0.5 5.50 2015 Budget 1.0 2.0 1.0 1.0 2.0 1.0 1.0 1.0 1.0 0.0 0.0 11.00 2016 Budget 1.0 2.0 1.0 1.0 2.0 1.0 1.0 1.0 1.0 0.0 0.0 11.00 Budget Detail Wages, Payroll Taxes & Benefits $ 1,265,079 $ 1,488,269 $ 1,278,597 $ 1,122,644 $ 1,173,837 Supplies 7,139 15,830 7,862 21,050 21,050 Services & Charges 256,321 246,181 257,861 281,250 271,750 Intergovernmental Payments 7,764 8,287 0 0 20,000 Total Engineering Division $ 1,536,303 $ 1,758,567 $ 1,544,319 $ 1,424,944 $ 1,486,637 62 Fund: 001 Dept: 057 General Fund Community & Economic Development Building Division Spokane Valley 2016 Budget The Building Division implements the Washington State Building Code. This Division is responsible for ensuring that buildings and structures comply with adopted building codes through technical plan review and inspection services. The Permit Center receives applications and coordinates the review and processing of permits. Code compliance staff enforce zoning and building regulations on a complaint -driven basis. ROW inspection program provides inspection services to assure the compliance with the RPCP and the durability and safety of work done in the public ROW. Accomplishments for 2015 • Implemended residential building review at the Permit Center Counter. • Continued work on permit process and customer service improvement plan. • Completed Regional Hazard Mitigation Plan. • Maintained partnering efforts with Spokane and Spokane County. • Completed web -access reports for the permit system. Goals for 2016 • Continue work on permit process and customer service improvement plan. • Implement performance measures. • Coordinate on central reporting function in SMARTGov. • Continue work on improving residential building review at the Permit Center Counter. • Develop technical bulletins and handouts for public assistance. • Maintain partnering efforts with Spokane and Spokane County. • Continue to expand on-line permit system. • Continue coordinate on Regional Hazard Mitigation Plan. • Continue to develop reports for web -access permitting system. Personnel - FTE Equivalents Building Official Building Inspector II Planner Development Service Coordinator Engineering Tech Office Assistant I Permit Facilitator Plans Examiner Senior Plans Examiner Assistant Planner Code Enforcement Officer BP Construction Inspector Maint/Const Inspector (ROW) Senior Permit Specialist Total FTEs 2012 Actual 1.0 3.0 0.0 0.0 0.0 1.0 2.0 0.75 1.0 0.0 2.0 0.0 1.0 1.0 12.75 Budget Summary 2013 Actual 1.0 3.0 0.0 1.0 0.0 1.0 2.0 0.5 1.0 2.0 0.0 0.0 0.0 0.0 11.50 2014 Actual 1.0 3.0 2.0 1.0 1.0 1.0 2.0 0.5 1.0 0.0 0.0 0.0 0.0 0.0 12.50 2015 Budget 1.0 3.0 2.0 1.0 1.0 2.0 2.0 1.0 1.0 0.0 0.0 0.0 0.0 0.0 14.00 2016 Budget 1.0 3.0 2.0 1.0 1.0 2.0 2.0 1.0 1.0 0.0 0.0 0.0 0.0 0.0 14.00 Budget Detail Wages, Payroll Taxes&Benefits $ 1,021,199 $ 932,662 $ 1,098,561 $ 1,288,902 $ 1,256,565 Supplies 21,645 20,139 14,196 28,200 28,200 Services & Charges 141,865 55,969 65,458 63,800 59,400 Intergovernmental Payments 0 0 0 0 0 Capital Outlays 35,663 0 0 0 0 Interfund Charges 3,668 0 0 0 0 Total Building Division $ 1,224,040 $ 1,008,770 $ 1,178,215 $ 1,380,902 $ 1,344,165 63 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2016 Budget The Parks and Recreation Department is composed of six divisions including Administration, Maintenance, Recreation, Aquatics, Senior Center, and CenterPlace. The overall goal of the department is to provide quality recreation programs and acquisition, renovation, development, operation and maintenance of parks and maintenance of parks and recreation facilities. 000 - Parks Administration Division The Administration Division provides direction and leadership for the Parks and Recreation Department in implementing the goals and objectives of the City Council and facilitates the general upkeep of parks and public areas of the City. Accomplishments for 2015 • Constructed seven new sand volleyball courts at Browns Park. • Installed three new park signs. • Installed new Hoopfest basketball court at Browns Park working with an Eagle Scout. • Completed Phase 1 of Pocket Dog Park at Valley Mission Park. • Completed construction of a new picnic shelter at Edgecliff Park. • Assumed maintenance responsibility for Appleway Trail from University to Pines. Goals for 2016 • Construct new splashpad at Browns Park. • Complete construction of Phase 2 of the Pocket Dog Park at Valley Mission Park. • Install new park signs. • Pursue land acquisitions for priority facilities such as disc golf, skateboard park, etc. Personnel - FTE Equivalents Parks & Recreation Director Administrative Assistant Total FTEs Budget Summary 2012 Actual 1.0 1.0 2.0 2013 Actual 1.0 1.0 2.0 2014 Actual 1.0 1.0 2.0 2015 Budget 1.0 1.0 2.0 2016 Budget 1.0 1.0 2.0 Budget Detail Wages, Payroll Taxes & Benefits $ 204,362 $ 212,067 $ 224,275 $ 228,697 $ 246,821 Supplies 17,641 33,927 2,493 8,450 5,900 Services&Charges 775,139 852,875 28,366 23,225 29,150 Intergovernmental Services 12,550 0 0 11,000 0 Interfund Transfer 0 0 0 0 0 Capital Outlays 6,545 0 0 0 0 Nonrecurring Expenses 0 0 11,192 61,400 15,000 Total Parks Administration $ 1,016,237 $ 1,098,869 $ 266,326 $ 332,772 $ 296,871 64 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2016 Budget 300 - Maintenance Division The Parks Maintenance Division is responsible for the contracted maintenance and upkeep of our parks and public areas including the Centennial Trail. Budget Detail Supplies Services & Charges Total Parks Maintenance Budget Summary 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2016 Budget $ 12,133 $ 27,500 $ 2,903 $ 20,000 $ 5,500 738,636 761,500 791,348 824,642 832,843 $ 750,769 $ 789,000 $ 794,251 $ 844,642 $ 838,343 65 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2016 Budget 301 - Recreation Division The Recreation Division coordinates and facilitates the delivery of recreation programs and service throughout the City and the City's Park system. Accomplishments for 2015 • Secured two Summer Outdoor Movie Sponsorships for $1,000 each. • Partnered with Spokane Valley Rotary for Breakfast with Santa & Liberty Lake Kwanis for Father Daughter Dance. These successful community partnerships have resulted in monitary donations for programs and scholarships. • Provided a Winter Break Day Camp at CenterPlace. • Produced an Aquatics Brochure and Ads/Flyers for Recreation Activities and events using Adobe Creative Suite. Goals for 2016 • Continue to provide quality recreation programs for the Spokane Valley Community. • Design Recreation Brochure in house utilizing Adobe Creative Suite software. • Actively look for sponsorship opportunities within the Community in regards to the Summer Outdoor Movies. • Continue to foster relationships with community partners. Budget Summary 2012 Actual Personnel - FTE Equivalents Recreation Coordinator 1.0 2013 Actual 1.0 2014 Actual 1.0 2015 Budget 1.0 2016 Budget 1.0 Budget Detail Wages, Payroll Taxes & Benefits $ 131,218 $ 151,084 $ 142,074 $ 153,924 $ 161,397 Supplies 4,220 5,760 6,740 7,750 7,600 Services & Charges 72,578 54,381 50,350 64,500 59,200 Interfund Charges 0 0 0 0 0 Total Recreation Division $ 208,016 $ 211,225 $ 199,164 $ 226,174 $ 228,197 66 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2016 Budget 302 - Aquatics Division The City of Spokane Valley owns three pools: Park Road Pool, Terrace View Pool, and Valley Mission Pool. Services include open swim, swim lessons, swim team and facility rentals. In addition, the City leases a portion of Valley Mission Park to Splashdown Inc. for a water park. The City currently is contracting with the YMCA for all aquatic activities within the City. The YMCA provides the lifeguards and maintains the pools during the season. Accomplishments for 2015 • Completed the painting of the Valley Mission Pool tank and replaced the swimming grates. • Held a FREE Open Swim event on the first day pools were open to increase awareness & promote the pools. • Extended the Noon Water Exercise program at Terrace View Pool to Monday - Friday. • Extended the swim season at Park Road Pool to allow for more open swim and swim lesson revenue. Goals for 2016 • Maintain full summer swimming program. • Research and re-evaluate our pool rental pricing structure. • Install pool stairs at Valley Mission Pool. • Research marketing opportunities to more effectively promote the outdoor pools. • Update cash register systems at all three pools. Budget Detail Supplies Services & Charges Intergovernmental Services Total Aquatics Division Budget Summary 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2016 Budget $ 5,053 $ 9,081 $ 424 $ 7,200 $ 14,000 434,242 469,765 436,604 489,000 447,200 0 0 0 0 0 $ 439,295 $ 478,846 $ 437,028 $ 496,200 $ 461,200 67 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2016 Budget 304 - Senior Center Division The City of Spokane Valley Parks and Recreation Department assumed operational control of the Valley Senior Center in 2003. Accomplishments for 2015 • Updated and added to list of resources and referrals for senior services in the community. • Worked with the Senior Association Board of Directors to ensure all activities have adequate insurance coverage. • Hosted Senior Resource Fair with 40 venors and over 350 attendees. • Provided free shingle shots for people 60 + working with Walgreens on a state grant. Goals for 2016 • Offer more Tuesday evening classes in the Senior Wing of CenterPlace. • Continue relationship with YMCA to offer reduced daily rates for senior center members. • Develop and foster relationship with Walgreens to bring phamacy students to counsel seniors on medications, provide blood pressure checks and offering flu shots. • Research and develop class for seniors needing help with IT issues. • Work closely with the Parks & Recreation Director on programs being offered to seniors. Personnel - FTE Equivalents Senior Center Specialist Total FTEs Budget Summary 2012 Actual 1.0 1.0 2013 Actual 1.0 1.0 2014 Actual 1.0 1.0 2015 Budget 1.0 1.0 2016 Budget 1.0 1.0 Intern 1.0 1.0 1.0 0.0 0.0 Budget Detail Wages, Payroll Taxes & Benefits $ 78,209 $ 77,018 $ 79,872 $ 84,285 $ 88,481 Supplies 2,855 2,157 1,460 2,500 1,600 Services&Charges 5,133 1,897 2,514 5,200 5,700 Capital Outlay 0 0 0 0 0 Total Senior Center Division $ 86,197 $ 81,072 $ 83,846 $ 91,985 $ 95,781 68 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2016 Budget 305 - CenterPlace Division Construction of Mirabeau Point CenterPlace began in late 2003, and was completed mid -year 2005. The project represented the culmination of eight years of planning and fundraising by Mirabeau Point Inc. and the joint involvement of the City and Spokane County. The approximately 54,000 square foot facility houses the City of Spokane Valley Senior Center, a great room/banquet facility, numerous meeting rooms, multi-purpose rooms and high tech lecture hall. The facility combines with Mirabeau Meadows Parks and Mirabeau Springs to form a regional focal point for northeast Washington and Northern Idaho. Accomplishments for 2015 • New flooring and carpet installed in the Lounge. • Updated memorandums of understanding with Meals on Wheels and the Senior Association. • Repaired the roof leaks. • Hosted 10th Anniversary Celebration event. • Partnered with Visit Spokane on two marketing opportunities. • Improve sound in small dining room. • Ensure a long-term catering contract. • Increase events by 10% over 2015. Personnel - FTE Equivalents Customer Relations/Facilities Coordinator Administrative Assistant Office Assistant I Maintenance Worker Total FTEs Goals for 2016 Budget Summary 2012 Actual 1.0 2.0 0.0 2.0 5.0 2013 Actual 1.0 1.0 1.0 2.0 5.0 2014 Actual 1.0 1.0 1.0 2.0 5.0 2015 Budget 1.0 1.0 1.0 2.0 5.0 2016 Budget 1.0 1.0 1.0 2.0 5.0 Budget Detail Wages, Payroll Taxes & Benefits $ 389,547 $ 393,283 $ 402,329 $ 435,609 $ 475,925 Supplies 57,236 59,994 63,834 66,963 76,024 Services & Charges 316,954 311,503 335,273 322,425 330,274 Capital Outlays 317,000 0 0 0 0 Total CenterPlace Division $ 1,080,737 $ 764,780 $ 801,436 $ 824,997 $ 882,223 69 Fund: 001 Dept: 090 General Fund General Government Spokane Valley 2016 Budget The General Government Department accounts for those activities that are not specific to the functions of any particular General Fund Department or operation. Expenditures recorded here are composed of City Hall rent and related utilities; information technology equipment and services; capital costs that benefit more than one department; support of agencies external to the City that provide social service programs and economic development services; and transfers to other City funds for property/casualty insurance premiums (Fund #502), park capital projects (Fund #309) and the pavement preservation program (Fund #311). Budget Summary 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2016 Budget Supplies PEG COSV Small tools & Minor Equip $ 329 $ 336 $ 0 S 500 $ 3,700 Business Registrations 1,288 293 0 1,500 500 Employee Recognition -Operating Supplies 0 13 2,667 3,000 3,000 Employee Recognition & Safety Program 347 1,925 0 0 0 Office & Operating Supplies 158 937 0 0 0 Small Tools & Minor Equipment 8,081 4,114 3,738 2,600 4,000 Non Capital Office Furniture & Equipment 526 0 0 0 0 Computer Hardware - Non Capital 0 35,165 30,671 27,250 26,900 Computer Software - Non Capital 0 6,519 32,631 20,800 34,500 Non Capital Computer Software/Hardware 22,568 0 0 0 0 Fuel 0 3 104 0 0 Office & Operating Supplies 7,496 10,313 8,418 15,000 15,000 40,793 59,618 78,229 70,650 87,600 Other Services & Charges Professional Services - Misc Studies 0 87,229 117,149 150,000 150,000 Accounting & Auditing 69,161 70,119 66,714 80,000 80,000 Uncollectible Accounts Expense 2,288 0 0 0 0 Postage 3,993 1,168 315 1,500 1,500 Telephone Service 29,196 9,088 8,790 17,000 9,000 Cell Phones 0 1,561 1,335 1,600 1,600 Internet Service 0 13,994 10,404 12,500 11,000 City Wide Records Management 3,610 0 3,610 10,000 10,000 City Hall Rent 478,324 425,246 409,979 430,000 439,000 Facility Repairs & Maintenance 583 1,430 1,318 5,000 5,000 Equip Repair& Maint-Hardware Support 23,083 23,457 51,617 35,200 42,000 IT Support 75,225 71,221 13,323 33,800 28,300 Software Licenses & Maintenance 70,737 90,502 66,369 76,650 73,100 Merchant Charges (Bankcard Fees) 1,492 1,347 1,765 2,000 2,000 Equip Rental 0 3,300 3,300 3,300 3,300 Interfund Vehicle Lease 0 0 0 0 500 PEG Reimburse - CMTV 12,305 0 0 0 0 Printing & Binding 343 432 0 0 0 Miscellaneous Services 7,045 5,938 2,393 10,000 10,000 EECBG Utilities Partnering Program 20,383 0 0 0 0 Vehicle Rental 7,000 1,559 0 2,000 1,500 General Operating Leases: Computer 52,842 41,039 49,645 42,000 51,000 Economic Development -Site Selector 9,197 8,813 9,139 10,000 10,000 Professional Services - Economic Devel. 100,340 89,041 87,498 70,400 0 City Economic Development 88,230 202,430 196,877 200,000 0 Outside Agencies- Social Svc & Econ. Dev. 0 0 0 0 107,000 Contracted economic dev. 0 0 0 0 43,000 Professional Services - Social Services 49,095 55,809 61,723 79,600 0 Alcohol Treatment: Liquor Excise Tax 4,516 1,213 3,439 0 0 Alcohol Treatment: Liquor Profits 17,977 16,279 16,258 20,000 20,000 Prior Period Adjustment (119,334) 0 0 0 0 $ 1,007,631 $ 1,222,215 $ 1,182,960 $ 1,292,550 $ 1,098,800 70 Fund: 001 Dept: 090 General Fund General Government Spokane Valley 2016 Budget Intergovernmental Services Election Costs Voter Registration Taxes and assessments Spokane County Air Pollution Authority Budget Summary cont. 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2016 Budget $ 0 $ 85,304 $ 0 $ 86,000 $ 87,000 86,132 87,964 84,764 90,000 90,000 6,006 7,278 6,909 7,500 7,500 115,569 115,720 115,915 117,000 117,000 207,707 296,266 207,588 300,500 301,500 Capital Outlays PEG COSV Broadcast -Office Fum. 0 2,131 0 0 0 PEG COSV Broadcast-Software/hardware 24,232 24,936 30,596 0 0 Copy Machine 21,523 0 0 0 3,500 Office Furniture & Equipment 0 0 0 0 0 Computer Software/Hardware 3,063 0 0 0 39,500 Compuer Hardware - Capital 0 15,035 68,956 46,500 0 Transfer out - #311 (pvmnt preservation) 2,045,203 0 888,823 920,000 943,800 Construction - Pavement Preservation 0 855,957 0 0 0 2,094,021 898,059 988,375 966,500 986,800 Debt Service: Principal Interest and Other Debt Service Costs 444 301 435 0 0 Interfund Payments for Service Transfer out - #106 (solid waste educ.) 0 0 60,000 0 0 Transfer out - #303 (street const prof) 0 0 0 267,300 0 Transfer out - #309 (park capital prof) 106,250 50,000 242,298 115,575 160,000 Transfer out - #310 (bond pmt> $434.6 lease) 0 0 0 67,600 72,500 Transfer out - #310 (city hall o&m costs) 0 0 0 271,700 271,700 Transfer out - #312 (capital reserve fund) 0 7,826,207 2,443,507 1,783,512 0 Transfer out - #502 (risk management) 319,000 319,000 325,000 325,000 325,000 425,250 8,195,207 3,070,805 2,830,687 829,200 Miscellaneous SCRAPS passthrough 0 0 56,568 0 1,100 Supplies - 10th Anniversary 0 3,818 0 0 0 Advertising - 10th Anniversary 257 12,030 0 0 0 City Hall Remodel 0 0 0 23,300 257 15,848 56,568 23,300 1,100 Nonrecurring - Capital Computer Hardware - Capital Computer Software - Capital 0 0 0 0 0 95,000 0 20,789 120,000 13,000 Total Governmental Division $ 3,776,103 $ 10,687,514 $ 5,605,749 $ 5,604,187 $ 3,413,000 71 Fund: 101 Street Fund Spokane Valley 2016 Budget The Street Fund was established to account for the activities associated with the provision of efficient and safe movement of both motorized and nonmotorized vehicles, as well as pedestrians within the limits of the City, and coordinate convenient coordinate convenient interconnect to the regional transportation system. Maintenace work includes snow and ice control, street pavement repairs, traffic signals and signs, landscaping and vegetation control and many other street maintenance and repair activities. Accomplishments for 2015 • Optimized Argonne Road corridor from 1-90 to Trent. • Modified signal timing on Sprague from Sullivan to Evergreen. • Modified signal timing at University and Appleway. • Assisted with TAP/CMAQ and TIB grant applications. • Renewed contracts for street maintenance services. • Polymer deck overlay on the Sands Road Bridge. • Crack sealed 66 lane miles of arterial and residential streets. • Increased the efficiencey of snow and ice operations by improving route planning. Goals for 2016 • Optimize traffic signals on selected corridors. • Apply for grants and work with various schools to install flashing beacons at crosswalks. • Renew Contracts with private contractors for street maintenance services. • Continue to define and implement a fleet maintenance program. Personnel - FTE Equivalents Senior Engineer - Traffic Public Works Superintendent Maintenance/Construction Inspector Assistant Engineer - Traffic/Planning Planning Grants Engineer Total FTEs Interns Budget Summary 2012 Actual 1.0 1.0 2.0 1.0 0.0 5.0 2013 Actual 2014 Actual 2015 Budget 1.0 1.0 1.0 1.0 1.0 1.0 2.0 2.0 2.35 1.0 1.0 1.0 0.0 0.375 0.375 2016 Budget 1.0 1.0 2.35 1.0 0.375 5.0 5.375 5.725 5.725 1.0 1.0 2.0 2.0 2.0 For 0.5 FTE of the 2 FTEs, only 50% is budgeted to the Street Fund with the balance budgeted as part of the capital project funds Revenues Utility Tax $ 2,735,469 $ 2,562,722 $ 2,565,100 $ 2,565,100 $ 2,340,000 Motor Vehicle Fuel Tax 1,846,990 1,868,055 1,859,900 1,859,900 2,004,900 Investment Interest 4,056 2,920 3,000 3,000 3,000 Grants 203,185 172,530 0 0 0 Transfers in 7,614 27,375 0 0 0 Miscellaneous 34,429 14,701 10,000 10,000 10,000 Total revenues 4,648,303 4,438,000 4,438,000 4,438,000 4,357,900 Expenditures Wages, Payroll Taxes & Benefits 572,349 582,013 681,338 677,297 734,604 Supplies 141,776 108,110 119,742 111,500 111,500 Services & Charges 2,361,014 2,152,294 2,030,250 2,122,808 2,132,754 Snow Operation 591,390 485,717 508,353 520,000 430,000 Intergovernmental Payments 723,305 797,275 876,268 748,000 771,000 Transfers out - #001 39,600 39,700 39,700 39,700 39,700 Transfers out - #311 (pvmnt pres) 0 282,000 282,000 206,618 67,342 Transfers out - #501 (non -plow) 10,777 10,777 10,777 12,077 31,000 Transfers out - #501 (plow replace) 100,000 150,000 75,000 0 40,000 Capital construction and equipment 552,829 205,621 100,722 53,000 25,000 Total expenditures 5,093,040 4,813,507 4,724,150 4,491,000 4,382,900 Revenues over (under) expenditures (444,737) (375,507) (286,150) (53,000) (25,000) Beginning fund balance 2,489,735 2,044,998 1,669,491 1,705,244 1,652,244 Ending fund balance $ 2,044,998 $ 1,669,491 $ 1,383,340 $ 1,652,244 $ 1,627,244 72 Fund: 103 Paths & Trails Fund Spokane Valley 2016 Budget The State of Washington collects a $0.445 per gallon motor vehicle fuel tax at the pump, which will increase to $0.494 per gallon effective July 1, 2016. Of this amount, the State remits a portion of the tax back to cities on a per capita basis. For 2016 the Municipal Research and Services Center estimates the distribution back to cities will be $21.27 per person. Based upon a City of Spokane Valley population of 93,340 (per the Washington State Office of Financial Management on April 1, 2015) we anticipate the City will collect $2,2013,400 in 2016. RCW 47.030.050 specifies that .42% of this tax must be expended for the construction of paths and trails and based upon the 2016 revenue estimate. This computes to $8,500. The balance or $2,004,900 will be credited to Fund #101 for Street maintenance and operations. The portion of the motor vehicle tax allocated to the Paths and Trails Fund is by State Law restricted for the construction and/or improvement of paths and trails withing the City. Because the cost of such projects is typically much greater than the funds generated in a single year we typically leave the fund balance untouched until an adequate fund balance is available. In 2014 the City transferred $50,000 to Park Capital Projects Fund #309 to be applied twoards the Phase 2 Appleway Trail Project from University to Pines. Revenues Moter Vehicle Fuel (Gas) Tax Investment Interest Total revenues Expenditures Capital Outlay Transfers out- #309 Total expenditures Budget Summary 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2016 Budget $ 7,790 $ 7,879 $ 7,923 $ 7,800 $ 8,500 67 51 34 7,857 7,930 7,957 0 7,800 0 8,500 O 0 0 0 0 O 0 50,000 0 0 O 0 50,000 0 0 Revenues over (under) expenditures 7,857 7,930 (42,043) 7,800 8,500 Beginning fund balance 56,084 63,941 71,871 29,828 37,628 Ending fund balance $ 63,941 $ 71,871 $ 29,828 $ 37,628 $ 46,128 73 Fund: 104 Hotel/Motel Tax - Tourism Facilities Fund Spokane Valley 2016 Budget The Hotel/Motel Tax - Tourism Facilities Fund accounts for the receipt and expenditure of a special excise tax of 1.3 percent on the sale or charge made for the furnishing of lodging under RCW 82.08. These funds will be used solely for capital expenditures for acquiring, constructing, making improvements to or other related capital expenditures for large sporting venues, or venues for tourism -related facilities, which facilities generate overnight guests at lodging facilities subject to the taxes imposed. Revenues Hotel/Motel Tax Investment Interest Total revenues Expenditures Capital Outlay Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2016 Budget 0 $ 0 $ 0 $ 178,700 $ 357,500 0 0 0 0 0 0 0 0 0 0 0 0 178,700 357,500 0 0 0 0 0 0 0 0 0 0 0 178,700 357,500 0 0 178,700 0 $ 0 $ 0 $ 178,700 $ 536,200 Fund: 105 Hotel/Motel Tax Fund Spokane Valley 2016 Budget The Hotel/Motel Fund accounts for the receipt and expenditure of a special excise tax of two percent on the sale or charge made for the furnishing of lodging under RCW 82.08. These funds will be used solely for the purpose of paying all or any part of the cost of tourist promotion, acquisition or operation of tourism -related facilities, and marketing of special events and festivals designed to attract tourists. Revenues Hotel/Motel Tax Investment Interest Total revenues Budget Summary 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2016 Budget $ 490,004 $ 518,672 $ 549,267 $ 550,000 $ 550,000 592 387 299 300 300 490,596 519,059 549,567 550,300 550,300 Expenditures Tourism Promotion 511,756 458,904 546,545 502,000 560,000 Transfers out- #001 30,000 30,000 30,000 30,000 30,000 Transfers out- #309 0 0 0 68,000 0 Total expenditures 541,756 488,904 576,545 600,000 590,000 Revenues over (under) expenditures (51,160) 30,155 (26,978) (49,700) (39,700) Beginning fund balance 257,932 206,772 236,927 209,949 160,249 Ending fund balance $ 206,772 $ 236,927 $ 209,949 $ 160,249 $ 120,549 74 Fund: 106 Solid Waste Fund Spokane Valley 2016 Budget In 2003, the City of Spokane Valley entered into an interolocal agreement with the City of Spokane and Spokane County to join the existing Spokane Regional Solid Waste Management System for a period of eight years. In 2011, that agreement was extended through November 16, 2014. Committed to ensuring Spokane Valley citizens are provided with solid waste services that are affordable, sustainable, and environmentally responsible, in June 2014 the City of Spokane Valley opted to contract for solid waste transfer, transport and disposal services with Sunshine Recyclers, Inc. Services provided under the contract are effective November 17, 2014, and continue fora period of ten years with options for two three-year extensions. Terms of the contract require Sunshine to pay the City an annual administrative fee of $125,000 that will be used by the City to offset contract administrative costs and solid waste management within the city, including solid waste public educational efforts. The contract also provides that a road maintenance fee will be paid by Sunshine at the rate of $1 per ton for each ton in excess of 45,500 tons in a single contract year. Payments will be made to the City by March 31 of the year following the calendar year being measured. Assuming the total tonnage in 2015 exceeds 45,500 we would expect our first payment from Sunshine by March 31, 2016. The contract with Sunshine Recyclers does not include curbside pickup which remains optional for citizens and is available by subscription through Waste Management and Sunshine Disposal, Inc. During the years of 2013 and 2014, the General Fund #001 funded various studies and fees related to the solid waste program and transferred $60,000 to the Solid Waste Fund #106 for the purpose of providing information materials and marketing necessary to inform residents and businesses of the change in the solid waste transfer, transport and disposal. The total amount paid out of the General Fund for these expenditures was $202,121. Beginning in 2015 the Solid Waste Fund will reimburse the General Fund for these costs over a 5 -year period, which equates to a payment of annually of $40,425 in the years 2015 through 2019. Revenues Sunshine administrative fee Road maintenance fee Investment interest Grant Proceeds Transfer in - #001 Total revenues Budget Summary 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2016 Budget 0 $ 0 $ 0 $ 125,000 $ 125,000 0 0 0 0 0 0 0 0 0 0 0 0 0 26,800 53,500 0 0 60,000 0 0 0 0 60,000 151,800 178,500 Expenditures Education & Contract Administration 0 0 52,661 111,375 138,075 Transfers out - #001 (reimbursement) 0 0 0 40,425 40,425 Total expenditures 0 0 52,661 151,800 178,500 Revenues over (under) expenditures 0 0 7,339 0 0 Beginning fund balance 0 0 0 7,339 7,339 Ending fund balance $ 0 $ 0 $ 7,339 $ 7,339 $ 7,339 75 Fund: 107 PEG Fund Spokane Valley 2016 Budget Under the City's cable franchise, the franchise grantee remits to the City as a capital contribution in support of Public Education Government (PEG) capital requirements an amount equal to $0.35 per subscriber per month to be paid to the City on a quarterly basis for the life of the franchise. Capital contributions collected under this agreement are allocated to PEG capital uses exclusively. PEG capital uses include, in part, the set up of equipment in the City Council Chambers that allows Spokane Valley to broadcast Council meetings both live and through subsequent reviews via digital recordings available on the City's website. Revenues Comcast PEG contribution Investment interest Transfer in from fund #001 Total revenues Budget Summary 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2016 Budget 0 $ 0 $ 0 $ 92,000 $ 90,000 0 0 0 0 0 0 0 0 267,300 0 0 0 0 359,300 90,000 Expenditures PEG Reimbursement - CMTV 0 0 0 12,000 12,000 Capital Outlay 0 0 0 68,400 12,500 Total expenditures 0 0 0 80,400 24,500 Revenues over (under) expenditures 0 0 0 278,900 65,500 Beginning fund balance 0 0 0 0 278,900 Ending fund balance $ 0 $ 0 $ 0 $ 278,900 $ 344,400 76 Fund: 120 CenterPlace Operating Reserve Fund Spokane Valley 2016 Budget The CenterPlace Operating Reserve Fund was established as a result of covenant related to the issuance of limited tax general obligation bonds initially issued in 2003 and refunded in 2014. The bonds were issued for the purpose of constructing the CenterPlace facility. As a part of the bond issuance the City agreed to establish a $300,000 operating reserve account that could be used to make debt service payments on the bonds and/or pay for operating expenses of CenterPlace. If at any time the City were to draw on these reserves it would have to prepare and follow a plan for reinstatement of those funds drawn. This reserve is required to be in place for the life of the bonds which run through December 1, 2033. Revenues Investment Interest Transfers -in Total revenues Budget Summary 2012 Actual $ 2013 Actual 0 $ 0 0 2014 Actual 0 $ 0 0 2015 Budget 0 $ 0 0 2016 Budget 0 $ 0 0 0 0 0 Expenditures Operations 0 50,787 0 0 0 Total expenditures 0 50,787 0 0 0 Revenues over (under) expenditures 0 (50,787) 0 0 0 Beginning fund balance 350,787 350,787 300,000 300,000 300,000 Ending fund balance $ 350,787 $ 300,000 $ 300,000 $ 300,000 $ 300,000 Fund: 121 Service Level Stabilization Reserve Fund Spokane Valley 2016 Budget The City has committed to maintaining a General Fund fund balance of at least 50% of recurring expenditures which is equivalent to 6 -months of operations. The Service Level Stabilization Reserve Fund serves as an emergency source of temporary financing to the General Fund in the event a downturn in the local economy resulted in a reduction of revenues that would otherwise compromise either the General Fund's minimum 50% reserve balance or historical levels of service. If an event such as a downturn in the economy resulted in the General Fund balance dropping below 50% of recurring expenditures, then the Service Level Stabilization Reserve Fund could be drawn against to maintain the fund balance minimum. In no event would the Service Level Stabilization Reserve Fund be reduced to less than 60% of the current $5.5 million balance or $3.27 million. This represents a Fiscal Policy of the City that is also stated in the City Manager's 2016 Budget Message located near the front of this budget document. Revenues Investment Interest Transfer -in Total revenues Expenditures Operations Total expenditures Budget Summary 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2016 Budget $ 9,103 $ 6,971 $ 4,697 $ 8,200 $ 6,500 0 0 9,103 0 0 6,971 0 4,697 0 8,200 0 6,500 0 0 0 0 0 0 0 0 Revenues over (under) expenditures 9,103 6,971 4,697 8,200 6,500 Beginning fund balance 5,432,428 5,441,531 5,448,502 5,453,199 5,461,399 Ending fund balance $ 5,441,531 $ 5,448,502 $ 5,453,199 $ 5,461,399 $ 5,467,899 77 Fund: 122 Winter Weather Reserve Fund Spokane Valley 2016 Budget The Winter Weather Reserve Fund was established to provide an emergency reserve for use during unusually harsh winters where the Street Fund #101 budget and fund balance are inadequate to accommodate the amount of snow plowing that may be necessary. In the event the City draws against this fund in any given winter we will strive to replenish the balance back to approximately $500,000 through subsequent years transfers from Fund #101. Due to the uncertainty of when this fund might be drawn upon we actually budget the same $500,000 in both 2014 and 2015 even though we recognize there exists only $500,000 to address this issue if it should arise. Revenues Investment Interest Transfer -in Total revenues 2012 Actual Budget Summary 2013 Actual $ 883 $ 0 883 2014 Actual 677 $ 0 677 2015 Budget 2016 Budget 456 $ 800 $ 0 456 0 800 600 0 600 Expenditures Snow removal 0 0 0 500,000 500,000 Total expenditures 0 0 0 500,000 500,000 Revenues over (under) expenditures 883 677 456 (499,200) (499,400) Beginning fund balance 502,005 502,888 503,565 504,020 504,820 Ending fund balance $ 502,888 $ 503,565 $ 504,020 $ 4,820 $ 5,420 Fund: 123 Civic Facility Replacement Fund Spokane Valley 2016 Budget This fund was initially created to set aside money for the eventual replacement of CenterPlace and the police precinct building located on on east Sprague Avenue and the source of funds had in prior years been an annual transfer from the General Fund. Beginning in 2013 however the City made the decision to no longer set money aside in this fund for future building replacements and instead decided to commit the entire fund balance of Fund #123 to a pavement program that is operated through Pavement Preservation Fund #311. This is in recognition of the fact that addressing deteriorating streets in a timely manner is a much higher priority in the present than setting money aside for buildings that will need replaced in the distant future. It was the City's conclusion that to both set money aside for the replacement of CenterPlace now while at the same time repaying the 2014 LTGO bonds (see Fund #204 discussion) that were issued to finance the construction of CenterPlace is essentially asking the same generation of taxpayers/citizens to pay for the same structure twice - the initial construction and the replacement. The $2.4 million fund balance that existed at the end of 2012 will be completely depleted due to transfers for pavement preservation in 2016. Revenues Investment Interest Transfers in- #001 Total revenues 2012 Actual Budget Summary 2013 Actual 2014 Actual 2015 Budget 2016 Budget $ 2,099 $ 1,608 $ 1,083 $ 1,300 $ 700 397,000 399,099 0 1,608 0 1,083 0 1,300 0 700 Expenditures Transfers out- #311 0 616,284 616,284 616,284 559,786 Total expenditures 0 616,284 616,284 616,284 559,786 Revenues over (under) expenditures 399,099 (614,676) (615,201) (614,984) (559,086) Beginning fund balance 2,004,848 2,403,947 1,789,271 1,174,070 559,086 Ending fund balance $ 2,403,947 $ 1,789,271 $ 1,174,070 $ 559,086 $ 0 78 Fund: 204 Limited Tax General Obligation (LTGO) Bond - Debt Service Fund Spokane Valley 2016 Budget This fund is used to account for the accumulation of resources for, and the payment of limited tax general obligation (LTGO) bonds also referred to as councilmanic or nonvoted bonds. When LTGO bonds are issued the City irrevocably pledges the full faith, credit and resources necessary to make timely payments of principal and interest, within constitutional and statutory limitations pertaining to non -voted general obligations. In 2003 the City issued $9,430,000 in LTGO bonds, the proceeds of which were used to finance both the construction of CenterPlace and road and street improvements surrounding the facility. In 2014 the City refunded the LTGO bonds in order to take advantage of lower interest rates which resulted in a reduction in subsequent annual bond payments (much like refinancing a home mortgage). At the completion of the bond refunding there remained $7,035,000 of LTGO bonds. Of this total: • $5,650,000 remains on the original debt used towards the construction of CenterPlace. These bonds will be paid off in annual installments over the 20 -year period ending December 1, 2033. Annual debt service payments on these bonds are provided by the Spokane Public Facilities District. At January 1, 2016, the outstanding balance on this portion of the bond issue will be $5,250,000. • $1,385,000 remains on the original debt used towards the road and street improvements. These bonds will be paid off in annual installments over the 10 -year period ending December 1, 2023. Annual debt service payments on these bonds are provided by equal distributions from the 1st and 2nd quarter percent real estate excise tax (Funds 301 and 302). At January 1, 2016, the outstanding balance on this portion of the bond issue will be $1,125,000. Revenues Spokane Public Facilities District 2014 LTGO Bond issue proceeds Transfers in - #301 Transfers in - #302 Total revenues Expenditures Debt Service Payment - CenterPlace Debt Service Payment - Roads 2003 LTGO Bond retirement 2014 LTGO Bond issue costs Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2012 Actual 2013 Actual 2014 Actual 2015 Budget $ 432,320 $ 437,120 $ 441,520 $ O 0 7,661,000 92,651 92,951 93,152 92,652 92,952 93,151 617,623 623,023 8,288,823 373,800 0 82,150 82,150 2016 Budget $ 380,300 0 83,400 83,400 538,100 547,100 432,531 437,120 441,520 373,800 185,092 185,903 186,303 164,300 O 0 7,549,000 0 O 0 112,000 0 617,623 623,023 8,288,823 538,100 0 0 0 0 4,049 4,049 4,049 4,049 380,300 166,800 0 0 547,100 0 4,049 $ 4,049 $ 4,049 $ 4,049 $ 4,049 $ 4,049 79 Fund: 301 REET 1 Capital Projects Fund Spokane Valley 2016 Budget This fund is used to account for the collection and expenditures of the first one-quarter of one -percent real estate excise tax (REET 1) that is authorized through RCW 82.46. This quarter percent must be expended for purposes identified in the capital facilities plan element of our comprehensive plan. RCW 82.46.010(6), defines "capital projects" as: those public works projects of a local government for planning, acquisition, construction, reconstruction, repiar, replacement, rehabilitation, or improvement of streets; roads; highways; sidewalks; street and road lighting systems; traffic signals; bridges; domestic water systems; storm and sanitary sewer systems; parks; recreational facilities; law enforcement facilities; fire protection facilities; trails; libraries; administrative and judicial facilities. Revenues recorded in this fund are typically used as a matching fund for street related construction projects that are accounted for in Street Capital Projects Fund #303, Pavement Preservation Fund #311, and to pay for a portion of the annual bond payment on the City's 2014 LTGO bonds that are accounted for in Fund #204 - LTGO Debt Service Fund. Revenues REET 1 - Taxes Investment Interest Miscellaneous Revenues Total revenues Budget Summary 2012 Actual $ 654,264 1,204 9,600 665,068 Expenditures Transfers out - #204 Transfers out - #303 Transfers out - #311 (pavement preservation, Interfund Transfers Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 2013 Actual $ 707,104 1,138 0 708,242 2014 Actual 2015 Budget $ 790,781 $ 793 0 791,574 2016 Budget 800,000 $ 1,000 0 800,000 1,000 0 801,000 801,000 92,651 92,951 89,559 82,150 83,400 253,429 589,534 58,607 569,414 222,503 0 150,000 184,472 251,049 365,286 (1,203) 0 0 0 0 344,877 832,485 332,638 902,613 671,189 320,191 (124,243) 458,937 (101,613) 129,811 772,073 1,092,264 968,021 1,426,958 1,325,345 $ 1,092,264 $ 968,021 $ 1,426,958 $ 1,325,345 $ 1,455,156 80 Fund: 302 REET 2 Capital Projects Fund Spokane Valley 2016 Budget This fund is used to account for the collection and expenditures of the second one-quarter of one -percent real estate excise tax (REET 2) that is authorized through RCW 82.46. This quarter percent may be only be levied by cities that are planning under the Growth Management Act and may only be expended for purposes identified in the capital facilities plan element of their comprehensive plan. RCW 82.46.035(5) defines "capital projects" as: public works projects of a local govemment for planning, acquisition, construction, reconstruction, repair, replacement, rehabilitation, or improvement of streets, roads, highways, sidewalks, street and road lighting systems, traffic signals, bridges, domestic water systems, storm and sanitary sewer systems, and planning, construction, reconstruction, repair, rehabilitation, or improvement of parks. Noteworthy here is that acquisition of land for parks is not a permitted use of REET 2 receipts, although it is a permitted use for street, water and sewer projects. Revenues recorded in this fund are typically used as a matching fund for street related construction projects that are accounted for in Street Capital Projects Fund #303, Pavement Preservation Fund #311, and to pay for a portion of the annual bond payment on the City's 2014 LTGO bonds that are accounted for in Fund #204 - LTGO Debt Service Fund. Revenues REET 2 - Taxes Investment Interest Transfers in - #307 Total revenues Budget Summary 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2016 Budget $ 531,442 $ 614,929 $ 776,648 $ 800,000 $ 800,000 1,762 1,349 909 1,000 1,000 6,477 0 0 0 0 539,681 616,278 777,557 801,000 801,000 Expenditures Transfers out - #101 7,615 27,375 23 0 0 Transfers out - #204 92,651 92,951 89,559 82,150 83,400 Transfersout-#303 1,112,518 153,243 501,736 413,272 922,816 Transfers out - #307 (173,470) 0 0 0 0 Transfers out - #311 (pavement preservatio 0 150,000 184,472 251,049 365,286 1,039,314 423,570 775,790 746,471 1,371,502 Revenues over (under) expenditures (499,633) 192,708 1,767 54,529 (570,502) Beginning fund balance 1,630,303 1,130,670 1,323,378 1,325,145 1,379,674 Ending fund balance $ 1,130,670 $ 1,323,378 $ 1,325,145 $ 1,379,674 $ 809,172 81 Fund: 303 Street Capital Projects Fund Spokane Valley 2016 Budget The Street Capital Projects Fund accounts for monies used to finance street construction and reconstruction projects adopted in the City's 6 -year Transportation Improvement Plan (TIP). Revenues to finance the projects comes from a combination of State and Federal Grants which typically cover upwards of 80% of projects costs with the City match portion coming from transfers from the REET 1 Capital Projects Fund #301, REET 2 Capital Projects Fund #302 and sometimes Stormwater Management Fund #402. Budget Summary 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2016 Budget Revenues Grant Proceeds $ 3,826,042 $ 2,870,539 $ 1,825,974 $ 10,321,343 $ 8,797,263 Developer Contribution 760,768 0 541 364,378 314,700 Miscellaneous 1,650 78 21 0 0 WSDOT - Safe Routes 26,213 604,811 0 0 0 Transfers in -#001 64,750 0 0 0 0 Transfers in -#101 465,454 138 5,038 0 0 Transfers in -#102 207,447 0 0 0 0 Transfers in -#301 253,429 589,535 29,647 569,413 222,503 Transfers in -#302 1,112,518 153,243 530,695 413,271 922,816 Transfers in -#310 140,139 0 0 0 0 Transfers in -#311 299,027 77,720 0 0 0 Transfers in -#312 Appleway Landscaping 0 8,348 253,645 0 0 Transfers in -#312 Sullivan Rd W Bridge 0 0 443,688 500,000 1,010,509 Transfers in -#312 Pines Underpass Pineci 113,014 0 0 0 500,000 Total revenues 7,270,451 4,304,412 3,089,249 12,168,405 11,767,791 Expenditures 005 Pines/Mansfield, Wilbur Rd. to Pines 43,725 228,275 0 0 0 060 Argonne Rd Corridor Upgrade SRTC 06-31 109,948 33,665 206,188 1,214,829 0 061 Pines (SR27) ITS Imporvement SRTC 06-21 196,503 1,000,462 67 0 0 063 Broadway Avenue Safety Project Pines- Pa 1,747 0 0 0 0 065 Sprague/Sullivan PCC Intersection (7,240) 0 0 0 0 069 Park Road -#2 (PE Only) - Broadway to Ind 1,019 0 0 0 0 112 Indiana Ave. Extension - 3600 53,791 3,877 0 0 0 113 Indiana /Sullivan Intersection PCC 1,435 96,313 113 0 0 115 Sprague Ave Resurfacing -Evergreen to Sull 2,825,759 11,799 0 0 0 123 Mission Ave -Flora to Barker 109 5,647 40,012 252,570 332,566 141 Sullivan & Euclid PCC 8,720 0 49,556 10,000 1,981,060 142 Broadway ©Argonne/Mullan 1,255 73,792 3,564 120,494 0 145 Spokane Valley -Millwood Trail 3,834 429 1,924 0 0 146 24th Ave Sidewalk - Adams to Sullivan 43,091 270,962 0 0 0 148 Greenacres Trail - Design 2,815 0 0 0 0 149 In -House Design - Sidewalk lnfill 529,155 187,148 288,304 93,190 5,000 154 Sidewalk & Tansit Stop Accessibility 233,859 4,991 435 0 0 155 Sullivan Rd W Bridge Replacement 949,390 819,702 925,421 7,846,931 5,237,650 156 Mansfield Ave. Connection 21,996 137,578 669,533 1,172,716 5,000 157 Sullivan Rd W Bridge Temp Repairs 192,039 0 0 0 0 159 University Rd / 1-90 Overpass Study 5,336 170,805 32,716 40,852 0 160 Evergreen - 16th to 32nd reconstruction 1,677,723 1,069 0 0 0 166 Pines Rd (SR27) & Grace Ave. Intersect stu 0 28,093 50,516 101,110 491,331 167 City wide safety improvements 841 1,722 12,159 260,576 228,127 168 Wellesley Ave & Adams rd sidewalk 27,137 638,773 3,318 0 0 169 Argonne/Mullan corridor safety - Indiana to 1 0 53,463 558 0 0 170 Argonne Rd - Empire to Knox 0 118,990 0 0 0 171 Sprague ave ADA sdwlk improvement (Have 10,429 100,316 0 0 0 175 Sullivan UP Tracks UC (SB) Resurfacing 0 175,955 0 0 0 176 Appleway Trail Design 0 103,303 0 0 0 177 Sullivan Road Corridor Traffic Study 0 38,139 106,305 55,556 0 181 Citywide Traffic Sign Upgrade 0 100,956 96,561 0 0 185 Appleway Landscaping - Phase 1 0 8,348 253,695 0 0 191 Vista Rd BNSF Xing Safety 0 4,880 48,501 300 0 196 8th Avenue - McKinnon to Fancher 0 0 264,439 400 0 201 ITS Infill Project Phase 1 (PE START 2014) 0 0 149 56,056 271,357 205 Sprague/Barker Intersection Improvement 0 0 191 51,428 0 206 Sprague/Long Sidewalk Project 0 0 7,513 357,713 5,000 207 Indiana & Evergreen Transit Access Improv 0 0 0 85,000 0 210 Alcazar Driveway Reconstruction 0 0 7,902 0 0 211 Sullivan Trent to Wellesley 0 0 3,465 96,535 0 213 Sprague / Thierman Intersection 0 0 5,038 0 0 220 Houk-Sinto-Maxwell St Preservation 0 0 0 18,474 0 221 McDonald Rd Diet (16th to Mission) 0 0 0 56,800 559,200 222 Citywide Reflective Signal Backplates 0 0 0 4,500 40,500 223 Pines Rd Underpass © BNSF & Trent 0 0 0 10,000 500,000 224 Mullan Rd Street Preservatin Project 0 0 0 162,375 0 xxx N. Sullivan Corridor ITS Proj (PE start 2015 0 0 0 0 0 xxx Seth Woodward Elem Sidewalk lmproveme 0 0 0 0 361,000 xxx Maribeau Pkwy & Pines (SR -27) Traffic Sigi 0 0 0 0 350,000 xxx Bowdish Sidewalk - 8th to 12th 0 0 0 0 400,000 Contingency 0 0 0 100,000 1,000,000 STEP Projects (106,129,130,131,151,152) 231,763 236 0 0 0 Misc. Road Projects 0 814 0 0 0 Total expenditures 7,166,179 4,420,503 3,078,147 12,168,405 11,767,791 Revenues over(under)expenditures 104,272 (116,091) 11,102 0 0 Beginning fund balance 73,646 177,918 61,827 72,930 72,930 Ending fund balance $ 177,918 $ 61,827 $ 72,930 $ 72,930 $ 72,930 82 Fund: 309 Park Capital Projects Fund Spokane Valley 2016 Budget The Parks Capital Projects Fund was created to account for park related capital improvements. Source of financing typically consists of an annual transfer from the General Fund #001, however in some years the City will utilize money set aside for capital projects in other funds. This occurred in 2014 when $50,000 was transferred from the Paths and Trails Fund #103 and Capital Reserve Fund #312 which was applied towards the Appleway Trail - University to Pines project. Revenues Grant Proceeds Transfers in - #001 (General Fund) Transfers in - #103 (Paths & Trails) Transfers in - #105 Transfers in - #312 (Capital Reserve) Transfers in - #312 (Capital Reserve) Investment Interest Contributions and Donations Budget Summary 2012 Actual $ 0 106,250 0 0 0 0 848 0 Total revenues 107,098 Expenditures 079 Greenacres Park 165 Terrace View Park Play Equipment 172 CenterPlace S. Landscape Development 176 Appleway Trail -Phase 1 (Univ. to Pines) 195 Discovery Playground equipment 203 5 Sand volleyball courts at Browns Park 208 Old Mission Trailhead 209 Park signs (3) 216 Edgecliff sewer connection 217 Edgecliff picnic shelter 225 Pocket dog park - phase 1 Mission Trailhead landscaping Shade structure at Discovery Playground Appleway Trail (Pines -Evergreen Browns Park Splash Pad Pocket dog park - phase 2 City entry sign Park signs (3) Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 2013 Actual $ 0 50,000 0 0 0 0 660 25,000 2014 Actual $ 0 242,298 50,000 0 911,433 0 444 7,850 2015 Budget $ 90,000 115,575 0 68,000 540,600 14,050 500 0 75,660 1,212,025 828,725 2016 Budget $ 90,000 160,000 0 0 0 14,050 500 0 264,550 10,529 0 0 0 0 166,932 0 0 0 0 38,365 9,131 0 0 0 0 0 961,482 540,600 0 0 16,172 51,280 0 0 0 0 14,390 244,200 0 0 0 49,798 0 0 0 0 19,319 0 0 0 0 9,518 0 0 0 0 7,297 106,450 0 0 0 0 98,975 0 0 0 0 47,100 0 0 0 0 38,000 0 0 0 0 104,050 104,050 0 0 0 0 82,500 0 0 0 0 75,000 0 0 0 0 70,000 0 0 0 0 20,500 215,826 25,303 1,113, 084 1,179, 375 352,050 (108,728) 50,357 98,941 (350,650) (87,500) 411,150 302,422 352,779 451,720 101,070 $ 302,422 $ 352,779 $ 451,720 $ 101,070 $ 13,570 83 Fund: 310 Civic Facility Capital Projects Fund Spokane Valley 2016 Budget The Civic Building Capital Projects Fund was initially set-up to accumulate resources to ultimately acquire or construct a City Hall building. The initial sources of revenue to set-up the fund reserves were transfers from the General Fund during 2005 through 2007, and as recently as December 31, 2009, this fund had a fund balance of $5,828,600. During 2010 and 2011 the City determined that street repairs and reconstruction represented a more immediate City need and opted to expend nearly $2,000,000 of the fund balance for these projects. The projects themselves were part of a septic tank elimination program (STEP) initiated by Spokane County that resulted in the installation of sewer lines down many City City streets. At that time the City decided to completely reconstruct the effected streets rather than patch them. In 2012 the City used this fund to finance a variety street related capital projects as well as the $2.5 million acquisition of an 8.4 acre parcel of land on Sprague Avenue that is adjacent to Balfour Park. Partially offsetting the cost of the land acquisition was the subsequent sale of 2.82 acres of this parcel to the Spokane County Library District who plans to construct a library building consisting of no less than 30,000 square feet. In order for the Library District to actually construct a new building on this site they must first have a successful voted bond issue to provide the necessary financing. In the event the Library District is unable to pass a bond by October 2017, they may sell the 2.82 acres parcel back to the City for the original purchase price of $839,285. In 2015 the General Fund began to make two annual transfers to this fund that are each related to the eventual construction of a new City Hall facility. These transfers continued in 2016. • The first transfer in the amount of $72,500, when added to the City's $434,600 annual lease payment for space in its current space totals $507,100 which is the amount we currently anticipate our annual bond repayment would be if we were to issue approximately $8,000,000 of limited tax general obligation bonds with a 2% issue cost over 30 -years at 4.50%. • The second transfer is our current estimate of the annual operating costs of a City Hall facility including utilities, janitorial, grounds maintenance and snow removal, and operating and maintenance supplies. The purpose behind making these transfers beginning in 2015 is to "create" this appropriation capacity within the General Fund. Revenues Investment Interest Sale of Land Miscellaneous Transfers in- #001: Budget Summary 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2016 Budget $ 5,349 $ 1,771 $ 1,193 $ 1.200 $ 1,200 0 0 839,285 0 0 7,577 0 0 0 0 - Future C.H. bond pmt > $434.6k lease p 0 0 0 67,600 72,500 - Future C.H. o&m costs 0 0 0 271,700 271,700 Transfers in- #312 0 0 0 58,324 0 Total revenues 12,926 1,771 840,478 398,824 345,400 Expenditures West Gateway at Thierman 88,559 9,942 0 0 0 STEP - Greenhaven 67,737 0 0 0 0 STEP - 48th & Sundown 72,402 0 0 0 0 Acquisition of Sprague Property 2,501,668 0 0 0 0 Sprague Property Acquisition costs 29,109 0 0 0 0 Professional services 0 0 22,831 0 0 Capital Outlay- City Hall 0 0 0 1,140,300 0 Total expenditures 2,759,475 9,942 22,831 1,140,300 0 Revenues over (under) expenditures (2,746,549) (8,171) 817,647 (741,476) Beginning fund balance 3,856,623 1,110,074 1,101,903 1,919,550 Ending fund balance 345,400 1,178,074 $ 1,110,074 $ 1,101,903 $ 1,919,550 $ 1,178,074 $ 1,523,474 84 Fund: 311 Pavement Preservation Fund Spokane Valley 2016 Budget This fund was created during the 2011 Budget development process for the purpose of setting money aside for yet to be determined street capital improvement projects. During the 2011 Budget the City Council opted to: • Make an initial transfer of $500,000 from the Civic Facilities Capital Projects Fund #310, and additionally transfer an amount equivalent to 40% of the General Fund's audited fund balance that exceeded $26,000,000 as of December 31, 2010. The 2010 ending fund balance was $27,461,703 which resulted in an additional 2011 transfer of $584,681 ((=$27,461,703 - $26,000,000) x 40%) bringing the total transfers to $1,084,681. there were no pavement preservation expenditures from this fund in 2011. • In the 2012 Budget the City Council opted to transfer 100% of the General Fund unreserved fund balance in excess of $26,000,000 to Fund #311 which computed out to $2,045,203 (_ $28,045,203 - $26,000,000). Pavement preservation expenditures in 2012 totalled $2,181,451. • In the 2013 Budget development process the City committed to finance pavement preservation at a level equivalent to 6% of 2013 General Fund recurring expenditures which computed out to $2,054,141 (_ $34,235,677 x 6%). This was funded with an appropriation of $855,857 directly from the General Fund plus an additional appropriation of $1,198,284 in Fund #311. Sources of financing for the fund #311 appropriation included transfers -in from Fund #101 of $282,000; #123 of $616,284; #301 of $150,000 and #302 of $150,000. With an additional $35,945 in grant revenue this brought total 2013 pavement preservation revenues to $2,092,886, which financed $2,243,010 in projects in 2013 (=$855,857 in Fund #001 and $1,387,153 in Fund #311). • In the 2014 Budget development process the City again committed to finance pavement preservation at a level equivalent to 6% of General Fund recurring expenditures which computed out to $2,156,051 (=$35,934,187 x 6%). This was financed with transfers from a number of City funds including $888,823 from the General Fund #001; $282,000 from Fund #101; $616,284 from Fund #123; $184,472 from Fund #301 and $184,472 from Fund #302. With an additional $2,042,665 in grant revenue this brought total 2014 pavement preservation revenues to $4,200,619, which helped finance $3,077,215 of projects in 2014. • In the 2015 Budget development process the City again committed to finance pavement preservation at a level equivalent to 6% of General Fund recurring expenditures which computed out to $2,245,133 (=$37,418,882 x 6%). This was financed with transfers from a number of City funds including $920,000 from the General Fund #001; $206,618 from Fund #101; $616,284 from Fund #123; $251,049 from Fund #301 and $251,049 from Fund #302. With an additional $1,086,709 of grant revenue this brings anticipated 2015 pavement preservation revenues to $3,331,709, which are anticipated to finance $2,662,968 of projects in 2015. • The 2016 Budget is again being developed to set aside City funds equivalent to 6% of General Fund recurring expenditures which computes out to $2,301,500 (=$38,357,999 x 6%). This is being financed with transfers from a number of City funds including $943,800 from the General Fund #001; $67,342 from Fund #101; $559,786 from Fund #123; $365,286 from Fund #301 and $365,286 from Fund #302. This brings anticipated 2016 pavement preservation revenues to $2,301,500. The 2016 Budget is anticipated to finance $2,156,051 of projects in 2016. The fund balance of Fund #123 will be exhausted with the 2016 transfer of $559,786. In order to maintain the City's practice of setting aside funds for pavement preservation in an amount equivalent to 6% of General Fund recurring expenditures, the City will have to rely more heavily on the REET funds going forward. We have determined that the 2016 funding level of $2,301,500 is sustainable through 2020 assuming a General Fund contribution of $943,800, a Street Fund contribution of $67,342, and a collective contribution of $1,290,358 from the REET 1 Capital Projects Fund #301 and the REET 2 Capital Projects Fund #302. The City will take advantage of grant programs directed at pavement preservation as they become available. Because this is a Capital Project Fund whose sole purpose is to provide for Pavement Preservation projects, any money not expended in a given year will remain in the fund and will be available for reappropriation in subsequent years. (continued to next page) 85 Fund: 311 Pavement Preservation Fund Spokane Valley 2016 Budget Please see the following page for a list of proposed / potential projects in 2016. Revenues Transfers in - #001 Transfers in - #101 Transfers in - #123 Transfers in - #301 Transfers in - #302 Investment Interest Grants Miscellaneous Total revenues Budget Summary 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2016 Budget $ 2,045,203 $ 0 $ 888,823 $ 920,000 $ 943,800 0 282,000 282,000 206,618 67,342 0 616,284 616,284 616,284 559,786 0 150,000 184,472 251,049 365,286 0 150,000 184,472 251,049 365,286 0 2,750 1,853 0 0 0 35,945 2,042,715 971,032 0 300 50 0 0 0 2,045,503 1,237,029 4,200,619 3,216,032 2,301,500 Expenditures Pavement preservation 1,882,424 1,387,153 3,021,922 2,565,050 3,000,000 Pre -project GeoTech 0 0 55,293 50,000 50,000 Transfers out - #303 - Sullivan Brdg Rpr 192,039 0 0 0 0 Transfers out - #303 - Evergreen 16-32 79,945 0 0 0 0 Transfers out - #303 - Sidewalk Infill 27,043 0 0 0 0 Total expenditures 2,181,451 1,387,153 3,077,215 2,615,050 3,050,000 Revenues over (under) expenditures (135,948) (150,124) 1,123,404 600,982 Beginning fund balance 1,084,681 948,733 798,609 1,922,013 Ending fund balance (748,500) 2,522,995 $ 948,733 $ 798,609 $ 1,922,013 $ 2,522,995 $ 1,774,495 (continued to next page) 86 Fund: 311 Pavement Preservation Fund Spokane Valley 2016 Budget Based upon recommendations in the Pavement Management Plan Update along with field verification by Public Works staff we are recommending the following preliminary project list of pavement preservation projects in 2016: ARTERIAL STREETS FROM TO Broadway Ave Sullivan Road Moore Road 32nd Ave Dishman Mica Road Bowdish Road 32nd Ave Bowdish Road Pines Road Sullivan Road Spokane River Bridge Flora Pit Road RESIDENTIAL STREETS FROM TO Saltese Road Houk Road McDonald Road Saltese Road McDonald Road 24th Ave Contingency Prosect List ARTERIAL STREETS FROM TO McDonald Road 8th Ave Mission Ave Broadway Ave Herald Road University Road 32nd Ave Pines Road SR 27 Broadway Ave University Road Bowdish Road Sprague Ave Barker Road Hodges Road RESIDENTIAL STREETS FROM TO Blake Road 16th Ave 12th Ave Pierce Road 37th Ave 32nd Ave Dyer Road Broadway Ave Sharp Road Pierce Road 32nd Ave 24th Ave Main Ave Mayhew Road Evergreen Road Drummund Street Montgomery Drive Jackson Drive 1st Ave Union Road Pines Road Calvin Road Wellesley Ave Olympic Ave Vercler Road Mission Ave Boone Ave Please note: Further investigation, testing and evaluation will be necessary to finalize these lists. 87 Fund: 312 Capital Reserve Fund Spokane Valley 2016 Budget This fund was created in 2013 to be used to account for the accumulation of resources for yet to be determined capital projects. The initial source of funds was a 2013 General Fund transfer of $7,826,207 and this was followed with a 2014 General Fund transfer of $2,443,507 and 2015 General Fund transfer of $1,783,512. Projects approved by City Council from this funded thus far have included: • $21,139 for business route signage in 2013 • $57,601 for Balfour Park / Library site development • $261,993 for Appleway Landscaping • $2,320,000 for the City's share of the $15.3 million Sullivan Road West Bridge Replacement • $1,452,100 for Appleway Trail construction from University to Pines. Commitments to future projects include: • $1,166,723 towards construction of future sections of the Appleway Trail • $5,221,088 towards construction of a City Hall building • $700,000 towards a Barker Road / BNSF Grade Separation project. Future projects are yet to be determined. Revenues Transfers in #001 Developer Contribution Investment Interest Total revenues Budget Summary 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2016 Budget 0 $ 7,826,207 $ 2,443,507 $ 1,783,512 $ 0 3,180 4,675 0 0 0 0 0 0 7,829,387 2,448,182 1,783,512 0 0 0 0 Expenditures Business Route Singage 0 21,139 0 0 0 Balfour Park / Library site development 0 57,601 0 0 0 Transfers out #303 - ApplewayLandscapi, 0 8,348 253,645 0 0 Transfers out #303 - Pines Rd Underpass 0 0 0 0 500,000 Transfers out #303 - Sullivan Rd W Bridgr 0 0 443,688 500,000 1,010,509 Transfers out #309 - Appleway Trail -Univ 0 0 911,433 540,600 0 Transfers out #309 - Appleway Trail -Pine 0 0 0 14,050 14,050 Transfers out #310 - City Hall 0 0 0 58,324 0 Transfers out #313 - City Hall 0 0 0 5,162,764 0 Total expenditures 0 87,088 1,608,766 6,275,738 1,524,559 Revenues over (under) expenditures Beginning fund balance Ending fund balance O 7,742,299 839,416 (4,492,226) (1,524,559) O 0 7,742,299 8,581,715 4,089,489 O $ 7,742,299 $ 8,581,715 $ 4,089,489 $ 2,564,930 88 Fund: 313 City Hall Construction Fund Spokane Valley 2016 Budget This fund was created to account for the architectural and contruction costs for a City Hall building. The building is anticipated to be completed in 2017. Funding for the construction will come from a combination of an interfund transfer from the Capital Reserve Fund #312 in the amount of $5,162,764 and bond proceeds in the amount of approximately $8.1 million. Land for the building site was acquired in 2015 through a purchase in the Civic Facilities Fund #310. Revenues Transfers in #312 Investment Interest Total revenues Budget Summary 2012 Actual 2013 Actual 0 $ 0 0 2014 Actual 0 $ 0 0 2015 Budget 2016 Budget O $ 5,162,764 $ O 0 0 5,162,764 0 0 0 Expenditures Capital Outlay - City Hall 0 0 0 702,400 294,400 Total expenditures 0 0 0 702,400 294,400 Revenues over (under) expenditures Beginning fund balance Ending fund balance 0 0 O 0 4,460,364 (294,400) O 0 0 4,460,364 0 $ 0 $ 0 $ 4,460,364 $ 4,165,964 89 Fund: 402 Stormwater Management Fund Spokane Valley 2016 Budget The purpose of the Stormwater Management Fund is to account for the funds related to the maintenance, improvement and expansion of the City's storm sewer system. The revenue for this fund originates from astormwater fee collected on behalf of the City by Spokane County. The annual fee is $21 for each single family unit and $21 per each 3,160 square feet of impermvious surface for all other properties. Each increment of 3,160 square feet is know as an equivalent residential unit (ERU). Accomplishments for 2015 • Completed the Broadway, Havana to Fancher SD Project. • Completed small works projects and funded maintenance repair and replacement projects at 16 locations. • Continued support of stormwater improvements with the City's Pavement Preservation Program. • Led/completed 1st phase of the EW Effectiveness Study project with 23 other cities/counties to meet permit req's. • Brought the Spokane Valley Regional Decant Facility online and started transfer operations for storm drain debris. • Continued meeting requirements under the new municipal stormwater permit effective August 1, 2014. Goals for 2016 • Complete small works projects per the Stormwater CIP. • Complete design and construction of stormwater capital projects in the current CIP. • Evaluate current Stormwater Management Program Plan and propose updates to meet new permit requirements. • Work with State agencies to provide canopy for Spokane Valley Regional Decant Facility for year round operations. • Continue lead/participate w/ eastern Washington cities and counties to meet effectivness study requirements. • Coordinate public education and outreach for stormwater quality awareness with other area agencies. • Monitor the Spokane River Toxics Task Force and the Idaho Washington Aquifer Collaborative for stormwater impacts. Personnel - FTE Equivalents Engineer Engineering Technician II Assistant Engineer Maintenance/Construction Inspector Planning Grants Engineer Budget Summary 2012 Actual 1.0 1.0 1.0 1.5 0.0 4.50 2013 Actual 1.0 1.0 1.0 1.5 0.0 4.50 2014 Actual 1.0 1.0 1.0 1.5 0.25 4.75 2015 Budget 1.0 1.0 1.0 1.15 0.25 4.40 2016 Budget 1.0 1.0 1.0 1.15 0.25 4.40 Interns 2.0 2.0 2.0 2.0 2.0 90 Fund: 402 Stormwater Management Fund Spokane Valley 2016 Budget Recurring Activity Revenues 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2016 Budget Stormwater Management fees $ 1,834,740 $ 1,869,081 $ 1,918,404 $ 1,880,000 $ 1,870,000 Investment Interest 2,601 1,992 1,342 1,500 1,500 Miscellaneous 57 4,144 0 0 0 1,837,398 1,875,217 1,919,746 1,881,500 1,871,500 Expenditures Wages, Payroll Taxes & Benefits 373,824 429,853 347,503 488,101 514,132 Supplies 12,158 10,954 8,388 15,900 15,900 Services & Charges 1,014,818 1,169,168 985,446 1,097,468 1,124,683 Intergovernmental Services 24,610 25,726 204,256 27,000 67,000 Transfers out - # 001 15,000 13,400 13,400 13,400 13,400 Transfers out - # 501 1,567 0 0 0 0 1,441,977 1,649,101 1,558,993 1,641,869 1,735,115 Recurring revenues over (under) Recurring Expenditures Nonrecurring Activity 395,421 226,116 360,753 239,631 136,385 Revenues Grant proceeds 64,838 233,165 76,097 389,674 0 Miscellaneous 0 0 0 0 0 Transfers in - #403 0 0 0 120,000 0 64,838 233,165 76,097 509,674 0 Expenditures Capital - Various Projects 32,571 834,941 103,307 891,340 505,000 Transfers out - # 303 113,014 423 0 0 0 Transfers out - #403 (DOE for Decant Prc 0 0 50,125 0 0 Transfers out - #403 0 0 120,000 0 0 Transfers out - #501 (new pickup) 0 0 25,843 0 0 145,585 835,364 299,275 891,340 505,000 Nonrecurring revenues over (under) Nonrecurring Expenditures (80,747) (602,199) (223,178) (381,666) (505,000) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures $ 314,674 $ (376,083) $ 137,575 (142,035) (368,615) Beginning working capital 1,933,564 1,791,529 Ending working capital $ 1,791,529 $ 1,422,914 91 Fund: 403 Aquifer Protection Area Fund Spokane Valley 2016 Budget In 1985 voters of Spokane County approved a ballot proposition to create the Spokane Aquifer Protection Area (APA) as well as corresponding aquifer protection area fees with both sunsetting December 31, 2005. Boundaries of the APA included portions of unincorporated areas (including what is now Spokane Valley) and the cities of Liberty Lake, Millwood and Spokane. In 2004 the City of Spokane Valley approved a resolution authorizing the inclusion of its municipal boundaries within the APA. The APA program was subsequently reauthorized through 2025 with voter approval. All fees are collected by Spokane County and include: • An annual fee of $15 per household for the withdraw) of water from properties within the APA. • An annual fee of $15 per household for on-site sewage disposal within the APA. • For commercial properties an annual fee ranging from $15 to $960 depending upon water meter size. In 2004 the City of Spokane Valley (City) entered into an interlocal agreement with Spokane County (County) that authorized the County to collect and retain APA fees through 2010 for a variety of projects including: • up to $100,000 annually through 2010 to the Spokane Regional Health District to provide for data base management related to monitoriing of septic tanks and their potential impact on water quality in the Spokane Valley Rathdrum Praire Aquifer. • a septic tank elimination program (STEP) designed to replace septic tanks with sanitary sewer systems. In the 2004 interlocal agreement the City and County also agreed that for the years 2011 through 2025 the APA fees remaining after the payment of reasonable administration and billing fees incurred by the County would be distributed annually between the County, City and City of Spokane on a proportional basis relative to the amount generated in unincorporated areas, the City and City of Spokane. The fees collected on the City's behalf by Spokane County are expended entirely on stormwater related projects that designed to protect the aquifer. These fees plus grant monies received from a number of granting agencies finance a variety of capital projects. Budget Summary 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2016 Budget Revenues Spokane County $ 510,934 $ 484,343 $ 461,828 $ 500,000 $ 500,000 Grant DOE - Decant Facility 0 203,609 550,710 0 0 Grant DOT - Decant Facility 0 85,221 100,000 0 0 Grant DOE - Broadway Retrofits 0 0 49,203 1,260,000 0 Grant DOE - Sprague UIC Elimination 96,291 570,331 0 0 1,500,000 Miscellaneous 2 150 0 0 0 Transfers in -#402 (Stormwater) 0 0 170,125 0 0 Total Revenues 607,227 1,343,654 1,331,866 1,760,000 2,000,000 Expenditures Broadway Retrofit 0 0 41,114 1,080,000 0 Construction- Decant Facility 0 299,319 893,514 0 0 SE Yardley Retrofits 0 7,109 728,565 0 0 Sprague Park to University LID 0 0 0 0 2,000,000 Sprague Swales 0 0 510 0 0 Transfers out - #402 0 0 0 120,000 0 Total Expenditures 0 306,428 1,663,703 1,200,000 2,000,000 Revenues over (under) expenditures $ 607,227 $ 1,037,226 $ (331,837) 560,000 0 Beginning working capital 1,773 561,773 Ending working capital $ 561,773 $ 561,773 92 Fund: 501 Equipment Rental & Replacement Fund Spokane Valley 2016 Budget The Equipment Rental & Replacement Fund (ER&R) is an Internal Service Fund that is designed to provide the funds necessary to purchase new vehicles and equipment at predetermined life cycles. This fund operates by charging each City department a monthly rental rate for the vehicles they use. The fee is based upon the estimated useful life of the vehicle and its replacement cost. The theory behind this program is that it allows City departments to budget vehicle replacement costs as a reocurring expense over an extended period of time rather than as an intermittent capital expense that may be difficult to afford in any single year. In the event a City department requires an additional vehicle that actually adds to the fleet rather than simply replaces an existing vehicle, then that department must budget for the initial purchase price and transfer the necessary funds to the ER&R Fund to make the acquisition. In subsequent years the department will then begin paying a replacement fee spread out over the estimated useful life of the new vehicle. The 2016 Budget includes an appropriation of $330,000 to replace one small pickup in the Community and Economic Development Department with one small SUV, one car and one small truck for the Parks and Recreation Department, one truck split half-time between the Street Fund and the Stormwater Management Fund, and one tandem snow plow. Source of financing for the vehicles will be Fund #501 fund balance which exists as a result of previous years payments by General Fund for this purpose. Snow Plow Replacment Program The snowplow fleet currently consists of nine plow trucks. Six of the trucks are equipped with sanders and three of the trucks are equipped with 1,000 -gallon tanks for placement of liquid deicer. Over the past five years the City has continued to improve the snow removal operations and has updated the snow plan accordingly. These improvements in snow operations have dictated that operating nine plows is a very efficient way to remove snow from the arterial and hillside roadways. Operating nine plows allows the performance of a full city arterial and designated hillsides plow in approximately 12 hours. In the future new plows will be purchased to replace the aging fleet as noted below and older plows will serve as backups and eventually be retired from the fleet beginning in 2022. The recommended snow plow fleet consists of eleven plows with two serving as backup plows. The two backup plows ensure that arterial roadways and hillside priority roadways can be cleared of snow per the snow plan. Having backup plows provides the City with additional plows that can be deployed in case of a mechanical breakdown or an accident during a winter storm event. The 2016 Budget includes the purchase of a tandem axle plow truck with a sander. A tandem axle plow is critical for plowing the hillside areas as the lead truck. This purchase will complete the need for a second tandem axle plow for efficient and effective hillside plowing. This truck would also be equipped with a dump box so it could be utilized to haul material and trailer the backhoe during the spring, summer and fall months. The Snowplow Equipment Rental and Replacement Fund balance is currently $325,000. A new tandem axle plow with a dump box and sander will cost approximately $225,000. Future replacements will be single axle plows with an estimated cost of $200,000 per plow. Snow Plow Fleet Truck# Model Year YR Acquired Age at Retirement Replacement Yr Notes 206 1996 2009 26 2022 Existing Fleet (9) Snow Plows 207 1997 2009 28 2025 204 1995 2009 33 2028 203 1995 2009 36 2031 205 1996 2009 38 2034 208 1997 2009 40 2037 209 1998 2011 42 2040 211 2000 2012 43 2043 210 2010 2011 36 2046 212 2016 2016 33 2049 Truck 206 becomes a backup 213 2019 2019 33 2052 Truck 207 becomes a backup 214 2022 2022 33 2055 Truck 204 becomes a backup / 206 is retired 215 2025 2025 33 2058 Truck 203 becomes a backup / 207 is retired 216 2028 2028 33 2061 Truck 205 becomes a backup / 204 is retired 217 2031 2031 33 2064 Truck 208 becomes a backup / 203 is retired 218 2034 2034 33 2067 Truck 209 becomes a backup / 205 is retired 219 2037 2037 33 2070 Truck 211 becomes a backup / 208 is retired 220 2040 2040 33 2073 Truck 210 becomes a backup / 209 is retired 221 2043 2043 33 2076 Truck 212 becomes a backup / 211 is retired 93 Fund: 501 Equipment Rental & Replacement Fund Spokane Valley 2016 Budget Revenues Interfund Equip & Vehicle Lease Transfers in - #101 (replacements) Transfers in - #402 (addtr pickup) Investment Interest Total Revenues Budget Summary 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2016 Budget $ 0 $ 177,744 $ 102,744 $ 35,544 $ 101,333 119,344 0 25,849 0 0 0 0 25,843 0 0 1,498 1,176 792 1,000 1,000 120,842 178,920 155,228 36,544 102,333 Expenditures Computer replacement lease 0 0 0 0 0 Software/Hardware replacement 0 0 0 0 0 Snow plow replacement 0 0 0 0 225,000 Vehicle Replacement 0 48,750 9,799 30,000 105,000 Total Expenditures 0 48,750 9,799 30,000 330,000 Revenues over (under) expenditures $ 120,842 $ 130,170 145,429 6,544 (227,667) Beginning working capital Ending working capital 1,090,365 1,235, 794 1,242, 338 $ 1,235,794 $ 1,242,338 $ 1,014,671 94 Spokane Valley 2016 Budget Fund: 502 Risk Management Fund The City of Spokane Valley is exposed to risks of loss related to a number of sources including tort; theft of, damage to, and destruction of assets; errors and ommissions; injuries to employees; natural disasters; and unemployment claims filed by former employees through the State of Washington. The Risk Management Fund was established to account for all such related revenues and expenses. Revenues for this fund are comprised almost entirely from an annual transfer of money from the General Fund and the single largest expense is typically the insurance premium the City pays to our insurance provider, the Washington Cities Insurance Authority (VVCIA). Revenues Transfers in - #001 Investment Interest Total Revenues Budget Summary 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2016 Budget $ 319,000 $ 319,000 $ 325,000 $ 325,000 $ 325,000 9 7 5 0 319,009 319,007 325,005 0 325,000 325,000 Expenditures Auto & Property insurance 255,185 263,922 272,435 325,000 325,000 Unemployment Claims 10,340 14,126 8,532 0 0 Miscellaneous 862 0 0 0 0 Total Expenditures 266,387 278,048 280,967 325,000 325,000 Revenues over (under) expenditures 52,622 40,959 44,038 0 0 Beginning working capital 30,590 83,212 124,171 168,209 168,209 Ending working capital $ 83,212 $ 124,171 $ 168,209 $ 168,209 $ 168,209 95 CITY OF SPOKANE VALLEY, WA Capital Expenditures for 2016 Total Capital Expenditures and Related Financinc 18,444,741 108,000 25,000 12,500 222,503 922,816 248,000 3,050,000 1,524,559 294,400 505,000 500,000 330,000 10,387,263 314,700 1 Contingency amount is to cover unforseen overruns, costs related to projects that were expected to complete in 2016 and the costs of projects that have not yet had funding sources identified. - Dollar figures in Italicized Bold font are paid from a combination of existing fund balance and fund revenue that is not attributable to a single project. 96 SOURCE OF FUNDS #001 #101 #107 #301 #302 #309 #311 #312 #313 #402 #403 #501 2016 REET 1 REET 2 Park City Aquifer Equipment Expenditure Capital Capital Capital Pavement Capital Hall Stormwater Protection Rental & Developer Capital Outlay Description Budget General Street PEG Projects Projects Projects Preservation Reserve Construction Management Area Replacemen Grants Contributions #001 General Fund 108,000 108,000 - IT capital replacements Subtotal 108,000 108,000 1 01 1 01 01 01 01 01 0 1 0 1 0 1 0 1 0 1 0 #101 Street Fund - Maintenance facility storage unit 5,000 5,000 - Signal detection equipment upgrades 20,000 20,000 Subtotal 25,000 01 25,0001 1 01 01 01 01 01 01 01 01 01 01 0 #107 PEG Fund 12,500 12,500 - PEG Capital outlay Subtotal 12,500 01 01 12,5001 0 0 01 01 01 01 01 01 01 01 0 #303 Street Capital Prolects Fund 0123 Mission Ave - Flora to barker 332,566 44,896 287,670 0141 Sullivan Rd/Euclid PCC (PE/RW) 1,981,060 390,943 1,590,117 0149 Sidewalk Infill 5,000 675 4,325 0155 Sullivan Rd W Bridge Replacement 5,237,650 1,010,509 3,912,441 314,700 0156 Mansfield Ave Connection 5,000 675 4,325 0166 Pines Rd (SR27) & Grace Ave. Intersection Safety 491,331 491,331 0167 Citywide Safety Improvements 228,127 30,627 197,500 0201 ITS Infill Project Phase 1 271,357 36,633 234,724 0206 2015 CDBG Sidewalk Project 5,000 5,000 0221 McDonald Rd Diet (16th to Mission) 559,200 1,420 557,780 0222 Citywide Reflective Signal Backplates 40,500 450 40,050 0223 Pines Rd Underpass @ BNSF & Trent 500,000 500,000 Seth Woodward Elem Sidewalk Improvement 361,000 30,000 331,000 Mirabeau Pkwy & Pines (SR -27) Traffic Signal 350,000 350,000 Bowdish Sidewalk - 8th to 12th 400,000 54,000 346,000 Contingency 1 1,000,000 100,000 100,000 800,000 Subtotal 11,767,791 01 01 01 222,503 1 922,816 1 01 01 1,510,509 1 0 1 0 1 0 1 0 1 8,797,263 1 314,700 #309 Parks Capital Prolects Fund - City entry sign 70,000 70,000 - Park signs (3) 20,500 20,500 - Browns Park splash pad 82,500 82,500 - Pocket dog park - phase 2 75,000 75,000 - Appleway Trail - Pines to Evergreen 104,050 14,050 90,000 Subtotal 352,050 01 01 01 01 01 248,0001 01 14,0501 01 01 01 01 90,0001 0 ENE 3,050,000 3,050,000 #311 Pavement Preservation Fund - Pavement preservation Subtotal 3,050,000 01 01 01 01 01 01 3,050,0001 01 01 01 01 01 01 0 #313 City Hall Construction Fund 294,400 294,400 - City Hall 294,400 01 01 01 01 01 01 01 01 294,400 1 01 01 01 0 1 0 #402 Stormwater Management Fund - Capital - various projects 500,000 500,000 - Maintenance facility storage unit 5,000 5,000 Subtotal 505,000 01 01 0 I 0 I 0 I 0 I 0 I 0 1 505,000 1 0 1 0 1 0 1 0 #403 Aquifer Protection Area Fund 2,000,000 ....c.1 500,000 1,500,000 - Sprague- Park to Univerisity Low Impact Develop. Subtotal 2,000,000 01 01 0 I 0 I 0 I 0 L 01 01 0 1 500,000 1 0 1 1,500,000 1 0 #501 Equipment Rental and Replacement Fund ....c.1 - Four vehicles 105,000 105,000 - One tandem snow plow 225,000 225,000 Subtotal 330,000 01 01 01 01 01 01 01 01 01 01 01 330,0001 01 0 Total Capital Expenditures and Related Financinc 18,444,741 108,000 25,000 12,500 222,503 922,816 248,000 3,050,000 1,524,559 294,400 505,000 500,000 330,000 10,387,263 314,700 1 Contingency amount is to cover unforseen overruns, costs related to projects that were expected to complete in 2016 and the costs of projects that have not yet had funding sources identified. - Dollar figures in Italicized Bold font are paid from a combination of existing fund balance and fund revenue that is not attributable to a single project. 96 #001 - General Fund City Manager / City Clerk Legal Deputy City Manager Finance Human Resources Public Works CED - Administration CED - Economic Development CED - Development Services CED - Engineering CED - Planning CED - Building Parks & Rec - Admin Parks & Rec - Recreation Parks & Rec - Senior Cntr Parks & Rec - CenterPlace CITY OF SPOKANE VALLEY, WA Full Time Equivalent Employees 2010 2011 Adopted 2012 12013 2014 2015 Proposed 2016 Difference from 2015 to 2016 + (-) 5 5 5 5 5 5 5 0.000 3 3 3 3 3 3 3 0.000 8 7 7 6 6 6 6 0.000 12 11 11 10.75 11.75 11.75 11.75 0.000 2 2 2 2 2 2 2 0.000 7.5 7.5 7 7 7.375 7.375 7.375 0.000 3 3 3 2 2 2 2 0.000 0 0 0 0 0 2.5 2.65 0.150 (1) 0 0 0 0 0 11 11 0.000 8 6 6 8 7 0 0 0.000 9 8.5 8.5 8 8 0 0 0.000 14.75 12.75 12.75 11.5 12.5 14 14 0.000 2 2 2 2 2 2 2 0.000 1 1 1 1 1 1 1 0.000 1 1 1 1 1 1 1 0.000 7 5 5 5 5 5 5 0.000 Total General Fund 83.25 74.75 74.25 72.25 73.625 73.625 73.775 0.150 #101 - Street Fund 5 4.5 5 5 5.375 5.725 5.725 0.000 #303 - Street Capital Project Fund 3.5 3.5 3.5 3.5 3.5 3.5 3.5 0.000 #402 - Storm Water Fund 4 4.5 4.5 4.5 4.75 4.4 4.4 0.000 Total FTEs 95.75 87.25 87.25 85.25 87.25 87.25 87.400 0.150 (1) Reflects increase of time by the part-time employee in Economic Development from 0.5 to 0.65. 97 7/16/2015 98 2015 Work Force Comparison The 31 Washington Communities with a Population of 30,000 to 100,000 CITY POPULATION FULL-TIME PART-TIME Bellingham 83,580 741 47 Yakima 93,220 681 18 Renton 98,470 634 13 Redmond 59,180 600 18 Olympia 51,020 540 18 Kirkland 83,460 537 32 Richland 53,080 452 31 Auburn 75,545 418 1 Kennewick 78,290 352 4 Lynnwood 36,420 326 6 Pasco 68,240 317 1 Bremerton 39,410 301 17 Federal Way 90,760 296 10 Longview 37,130 289 8 Bothell 42,640 283 7 Puyallup 38,950 266 4 Lacey 46,020 254 4 Walla Walla 33,390 253 14 Marysville 64,140 249 9 Issaquah 33,330 235 8 Lakewood 58,400 208 8 Edmonds 40,490 198 12 Pullman 32,110 195 33 Mount Vernon 33,530 191 27 Wenatchee 33,230 166 4 Shoreline 54,500 127 11 Des Moines 30,100 117 10 Spokane Valley 93,340 86 2 Sammamish 49,980 77 5 Burien 48,810 56 7 University Place 31,720 45 5 AVERAGE 306 13 Source: Association of Washington Cities Survey: 2015 Participant Data - Cities and Towns 7/16/2015 98 EMPLOYEE POSITION CLASSIFICATION MONTHLY SALARY SCHEDULE Salary Schedule Effective January 1, 2015 Labor negotiations with the Washington State Council of County and City Employees, Local 270-V, AFSCME are underway for a new labor contract that will go into effect January 1, 2016. The figures currently presented on this page reflect salaries for calendar year 2015. Position Title Grade 2016 Range City Manager Unclassified Deputy City Manager 21-22 8,888.39 - 13,835.11 City Attorney 21 8,888.39 - 12,451.71 Community Development Director 21 8,888.39 - 12,451.71 Finance Director 21 8,888.39 - 12,451.71 Public Works Director 21 8,888.39 - 12,451.71 Parks and Recreation Director 19 7,199.37 - 10,086.73 Human Resources Manager 18 6,480.26 - 9,077.61 Planning Manager 18 6,480.26 - 9,077.61 Building Official 18 6,480.26 - 9,077.61 Capital Improvements Program Manager 18 6,480.26 - 9,077.61 Development Services Manager 18 6,480.26 - 9,077.61 Deputy City Attorney 18 6,480.26 - 9,077.61 Senior Engineer - Traffic and CIP 17 5,831.91 - 8,169.51 Accounting Manager 17 5,831.91 - 8,169.51 City Clerk 16 5,248.20 - 7,352.09 Engineer 16 5,248.20 - 7,352.09 Senior Plans Examiner 16 5,248.20 - 7,352.09 Public Works Superintendent 16 5,248.20 - 7,352.09 Senior Administrative Analyst 16 5,248.20 - 7,352.09 Senior Planner 16 5,248.20 - 7,352.09 Development Services Coordinator 16 5,248.20 7,352.09 Associate Planner 15 4,724.02 - 6,617.33 Assistant Engineer 15 4,724.02 - 6,617.33 IT Specialist 15 4,724.02 - 6,617.33 Engineering Technician II 15 4,724.02 - 6,617.33 GIS/Database Administrator 15 4,724.02 - 6,617.33 Economic Development Project Specialist 15 4,724.02 - 6,617.33 Human Resource Analyst 14 4,251.88 - 5,956.06 Accountant/Budget Analyst 14 4,251.88 - 5,956.06 Administrative Analyst 14 4,251.88 - 5,956.06 CenterPlace Coordinator 14 4,251.88 - 5,956.06 Planner 14 4,251.88 - 5,956.06 Building Inspector II 14 4,251.88 - 5,956.06 Plans Examiner 14 4,251.88 - 5,956.06 Public Information Officer 14 4,251.88 - 5,956.06 Engineering Technician I 14 4,251.88 - 5,956.06 Senior Permit Specialist 14 4,251.88 - 5,956.06 Code Enforcement Officer 14 4,251.88 - 5,956.06 Maintenance/Construction Inspector 13-14 3,826.38 - 5,956.06 Recreation Coordinator 13-14 3,826.38 - 5,956.06 Customer Relations/Facilities Coordinator 13 3,826.38 - 5,360.23 Building Inspector I 13 3,826.38 - 5,360.23 Executive Assistant 13 3,826.38 - 5,360.23 Planning Technician 13 3,826.38 - 5,360.23 Deputy City Clerk 12-13 3,445.00 - 5,360.23 Senior Center Specialist 12-13 3,445.00 - 5,360.23 Human Resources Technician 12-13 3,445.00 - 5,360.23 Permit Facilitator 12 3,445.00 - 4,824.10 Help Desk Technician 12 3,445.00 - 4,824.10 Administrative Assistant 11-12 3,099.55 - 4,824.10 Permit Specialist 11-12 3,099.55 - 4,824.10 Accounting Technician 11-12 3,099.55 - 4,824.10 Maintenance Worker 11-12 3,099.55 - 4,824.10 Office Assistant II 10-11 2,789.41 - 4,341.90 Custodian 10 2,789.41 - 3,906.81 Office Assistant I 9-10 2,510.78 - 3,906.81 Note: Slight rounding differences may exist between the figures reflected on this page and the actual payroll rates computed by the Eden Payroll System. 99 CITY OF SPOKANE VALLEY, WA Glossary of Budget Terms Accrual Basis — A basis of accounting in which revenues and expenditures are recorded at the time they occur as opposed to when cash is actually received or spent. Appropriation — A legal authorization granted by the City Council to make expenditures and to incur obligations for a specific purpose. Assessed Valuation — The valuation set upon real estate and certain personal property by the County Assessor as a basis for levying property taxes. Authorized Positions — Employee positions, which are authorized in the adopted budget, to be filled during the year. Bond — A long-term promise to repay a specified amount (the face amount of the bond) on a particular date (the maturity date). The most common types of bonds are general obligation revenue bonds. Bonds are primarily used to finance capital projects. Budget — A plan of financial activity for a specified period of time (fiscal year or biennium) indicating all planned revenues and expenses for the budget period. Budget Message — The opening section of the budget that provides the City Council and the public with a general summary of the most important aspects of the budget, changes from the current and previous years, and the views and recommendations of the Mayor. 100 Capital Improvement — Expenditures related to acquisition, expansion or rehabilitation of an element of the government's physical plant; sometimes referred to as infrastructure. Capital Outlay — Fixed assets that have general value of $5,000 or more and have a useful economic lifetime of more than one year. Capital Project — Major construction, acquisition, or renovation activities which add value to government's physical assets or significantly increase their useful life, also called capital improvements. Capital Projects Fund — A fund created to account for all resources and expenditures used for the acquisition of fixed assets except those financed by enterprise funds. Contingency — A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise budgeted. Contractual Services — Services rendered to a government by private firms, individuals, or other governmental agencies. Debt Service — Payment of interest and principal on borrowed money according to a predetermined payment schedule. Department — The basic unit of service responsibility, encompassing a broad mandate of related service responsibilities. Division — Can be a subunit of a department which encompasses a substantial portion of the duties assigned to a department (e.g. Building Division in the Planning and Community Development Department). Encumbrance — The commitment of appropriated funds to purchase an item or service. To encumber funds means to set aside or commit funds for a specified future expenditure. Expense — Charges incurred (whether paid immediately or unpaid) for operations, maintenance, interest or other charges. Face Value — The amount of principal that must be paid at maturity for a bond issue. Fiscal Year — A twelve-month period designated as the operating year for accounting and budgeting purposes in an organization. Full-time Equivalent Position (FTE) — A full-time or part-time position converted to the decimal equivalent of a full-time position based on 2,080 hours per year. For example, a part-time person working 20 hours per week would be equivalent of 0.5 of a full-time position. Fund — A fiscal entity with revenues and expenses that are segregated for the purpose of carrying out a specific purpose or activity. GAAP — Generally Accepted Accounting Principles. Uniform minimum standards for financial accounting and recording, encompassing the conventions, rules, and procedures 101 that define accepted accounting principles. GASB — The Governmental Accounting Standards Board, established in 1985, is the current standard-setting board for governmental GAAP. General Fund — The principal operating fund of the City used for general governmental operations. Taxes and fees that generally have no restriction on their use support it. General Obligation (G.O.) Bonds — This type of bond is backed by the full faith, credit and taxing power of the government issuing it. Indirect Cost — A cost necessary for the functioning of the organization as a whole, but which cannot be identified with a specific product, function or activity. Infrastructure — The physical assets of a government (e.g. streets, water, sewer, public buildings, and parks). Interfund Transfers — The movement of monies between funds of the same governmental entity. Levy — To impose taxes for the support of the governmental activities. Long-term Debt — Debt with a maturity of more than one year after the date of issuance. Mission Statement — A broad statement of the intended accomplishment or basic purpose of a program. Modified Accrual Accounting — A basis of accounting in which expenditures are accrued but revenues are accounted for when they become measurable and available. Since this type of accounting basis is a conservative financial approach, it is recommended as the standard for most governmental funds. Operating Budget — The portion of the budget that pertains to daily operations that provide basic governmental services. Ordinance — A formal legislative enactment by the City Council. If it is not in conflict with any higher form of law, such as a statute or constitutional provision, it has the full force and effect of law within the boundaries of the municipality to which it applies. Program — The smallest organization that delivers a specific set of services. A program may be an entire department; or if a department encompasses significantly diverse responsibilities or large work forces, a single department may be divided into two or more programs. Reserve — An account used to either set aside budgeted revenues that are not required for expenditure in the current budget year or to earmark revenues for a specific future purpose. Resolution — A special or temporary order of a legislative body—an order of a legislative body requiring less legal formality than an ordinance or statute. Resources — Total amounts available for appropriation including estimated revenues, fund transfers, and beginning balances. 102 Revenue — Sources of income financing the operations of government. Taxes — Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. Neither does the term include charges for services rendered only to those who pay, for example, sewer service charges. Unreserved Fund Balance — The portion of a fund's balance that is not restricted for a specific purpose and is available for general appropriation. User Charges — The payment of a fee for direct receipt of a public service by the party who benefits from the service. Vision Statement — A short statement that conveys the big picture of the organization. It is general in scope, not restricting. It answers the question "Why?" CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 10, 2015 Check all that apply: ❑ consent ❑ old business ❑ information ❑ admin. report Department Director Approval: ® new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: First Reading Proposed Ordinance No. 15-020 adopting findings of fact for Ordinance No. 15-017 and the establishment of a moratorium on all new licensed or registered marijuana uses. GOVERNING LEGISLATION: RCW 36.70A.390; RCW 69.50 (Initiative 502 has been codified as RCW 69.50) and WAC 314-55; RCW 69.51A; SVMC Title 19. PREVIOUS COUNCIL ACTION TAKEN: City Council adopted Ordinance No. 15-017 on October 6, 2015. City Council adopted regulations regarding restrictions on recreational marijuana on July 22, 2014. City Council adopted a moratorium on unlicensed marijuana uses on December 9, 2014. City Council conducted a public hearing on the moratorium on October 27, 2015. BACKGROUND: The City adopted regulations governing the zoning, buffers, and other land use restrictions on recreational marijuana production, processing, and retail stores in July 2014. Such regulations were based, in part, on the laws and regulations then in place under chapter 69.50 RCW and chapter 314-55 WAC. Those laws and regulations limited the total number of retail stores within the City to three and set a state-wide cap on total production space. On December 9, 2014, the City Council adopted a moratorium on unlicensed marijuana uses to allow the State to come forward with what the City anticipated to be medical marijuana legislation in 2015 and to allow the City time to develop appropriate regulations regarding medical marijuana as well as any increase in licenses that might result from the State's 2015 marijuana legislation. As anticipated, the State adopted comprehensive marijuana legislation in 2015 that (1) reconciled the medical and recreational marijuana markets by establishing a "medical marijuana endorsement" that retail licensees will be able to obtain to sell medical marijuana to qualified patients and designated providers, while also making unlicensed collective gardens illegal by July 1, 2016, (2) expanded the amount of marijuana production that may be conducted state- wide to accommodate the needs of marijuana retailers with medical marijuana endorsements, (3) created "cooperatives" which must be registered by the Washington State Liquor and Cannabis Board (the "WSLCB"), and (4) created a new license for common carriers to deliver and transport marijuana between licensed marijuana producers, processors, and retailers and created a new marijuana research license for permitees to produce, process, and possess marijuana for certain limited research purposes. Further, as part of its 2015 legislation, the State required an increase in the number of marijuana retail licenses to "accommodate the medical needs of qualifying patients and designated providers" and directed the WSLCB to promulgate rules and regulations for setting the number of increased retail licenses, accepting new retail license applications and accepting applications for medical marijuana endorsements. In conjunction with the State adopting its 2015 marijuana legislation, City staff developed proposed changes to account for the newly reconciled medical marijuana and recreational marijuana market, including the potential increase in retail licenses. The process of developing City amendments included a discussion with City Council on potential amendments on August 18, 2015. The Planning Commission was scheduled to conduct a study session on potential amendments on September 24, 2015. However, on September 23, 2015, the WSLCB issued, effective immediately, its Emergency Rules #15-18 (the "WSLCB Emergency Rules") to amend chapter 314-55 WAC to provide for (1) the WSLCB to begin accepting marijuana retail license applications on October 12, 2015, with the limit on the number of marijuana retail licenses to be set at a later date, (2) the WSLCB to begin accepting applications for medical marijuana endorsements, and (3) the state cap on maximum marijuana production space to be set at a later date. Concurrently with the issuance of its Emergency Rules the WSLCB also issued its Proposed Rules #15-17, which are subject to ongoing public comment prior to final adoption in late 2015 or early 2016, and pursuant to which the WSLCB also provided that the limit on the number of marijuana retail licenses and a state cap on marijuana production space will be set at a later date. Though the City is developing its comprehensive marijuana amendments, neither Planning Commission nor the City Council would have been able to fully consider and develop comprehensive marijuana policy decisions giving adequate consideration to the State's 2015 marijuana legislation, or to adopt such City amendments prior to October 12, 2015 when the WSLCB began accepting and processing additional marijuana retail licenses. Given the uncertainty surrounding the unknown final number of retail uses and production space and the appropriateness of current City regulations to account for such an unknown increase, as well as to prevent potential vesting of uses that may ultimately be inconsistent and incompatible with the City's final regulations, Staff believed a moratorium was appropriate on all licensed and registered marijuana uses. A moratorium allows the City to develop appropriate regulations to give full consideration to the State's 2015 marijuana legislation, the WSLCB's emergency and proposed rules, and to account for the increases in retail stores and production space. RCW 36.70A.390 authorizes the City to adopt a moratorium on unlicensed marijuana uses without conducting a public hearing and without utilizing the City's standard approval process through the Planning Commission and multiple readings by City Council. A moratorium preserves the status quo so that new plans and regulations will not be rendered moot by intervening development. After adoption of the moratorium, the City Council must conduct a public hearing on the moratorium within 60 days and adopt findings of fact for the moratorium. Additionally, the proposed moratorium includes a work plan and so will be effective for 365 days from the date of adoption. After adoption of the moratorium, final regulations would be proposed and processed through the City's standard process, including a proposal to the Planning Commission, Planning Commission recommendation to City Council, and multiple readings by City Council. The final regulations must be adopted prior to the expiration of the moratorium. Pursuant to the requirements of RCW 36.70A.390, on October 6, 2015, City Council adopted Ordinance No. 15-017, which establishes a moratorium on the submission, processing, modification, or approval of any permit applications or licenses by or for licensed or registered marijuana use. Licensed or registered marijuana use is defined as all marijuana producers, processors, retailers, including licensed retailers seeking medical marijuana endorsements, researchers, delivery or transportation by common carrier between licensed facilities, cooperative, or other use that is required pursuant to chapters 69.50 RCW and 69.51A RCW and chapter 314-55 WAC to be licensed or registered with the WSLCB. The moratorium does not apply to personal use or personal medical use by qualified patients. The moratorium applies upon its effective date so it would not impact ongoing operations of existing licensed businesses at this time. However, it will limit unlicensed collectives seeking retail licenses until such time as the final regulations are adopted. Further, Ordinance No. 15-017 set a public hearing for Tuesday, October 27, 2015, established a work plan, adopted preliminary findings of fact, and established an effective period of 365 days for the moratorium. Finally, Ordinance No. 15-017 was designated as a public emergency and was effective upon adoption. The work plan is already underway and on October 22, 2015, the Planning Commission conducted its first study session on marijuana regulation options. Staff has conducted SEPA review and determined the ongoing moratorium to be categorically exempt from SEPA pursuant to WAC 197-11-800(19). Pursuant to state law and Ordinance No. 15-017, the City Council conducted a public hearing on the moratorium on October 27, 2015. City Council heard comments from 11 interested parties. As required by state law, the City Council is now considering the findings of fact justifying the adoption of Ordinance No. 15-017 and the establishment of the moratorium. The City will continue on the work plan in working through development and adoption of appropriate City marijuana regulations. OPTIONS: Move to advance to a second reading, with or without further amendments. RECOMMENDED ACTION OR MOTION: Move to advance Ordinance No. 15-020, adopting findings of fact justifying the adoption of Ordinance No. 15-017 and the establishment of a moratorium on new licensed or registered marijuana uses, to a second reading. BUDGET/FINANCIAL IMPACTS: N/A. STAFF CONTACT: Erik Lamb, Deputy City Attorney ATTACHMENTS: Ordinance 15-020 Ordinance No. 15-017 Notice of Public Hearing published on October 9, October 16, and October 23, 2015 in the Spokane Valley News Herald. Draft minutes of October 27, 2015 public hearing. DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 15-020 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ADOPTING FINDINGS OF FACT JUSTIFYING THE ADOPTION OF ORDINANCE NO. 15-017 AND THE ESTABLISHMENT OF A MORATORIUM ON ALL NEW MARIJUANA PRODUCERS, MARIJUANA PROCESSORS, MARIJUANA RETAILERS, MARIJUANA RESEARCHERS, MARIJUANA TRANSPORT AND DELIVERY USES, AND MARIJUANA COOPERATIVES, LICENSED BY OR REGISTERED WITH THE WASHINGTON STATE LIQUOR AND CANNABIS BOARD, AND OTHER MATTERS RELATING THERETO. WHEREAS, pursuant to Article 11, Section 11 of the Washington Constitution, the City of Spokane Valley is authorized to "make and enforce within its limits all such local police, sanitary and other regulations as are not in conflict with general laws," which includes the adoption of regulations governing land uses within the City; and WHEREAS, RCW 36.70A.390 provides that "A county or city governing body that adopts a moratorium, interim zoning map, interim zoning ordinance, or interim official control without holding a public hearing on the proposed moratorium, interim zoning map, interim zoning ordinance, or interim official control, shall hold a public hearing on the adopted moratorium, interim zoning map, interim zoning ordinance, or interim official control within at least sixty days of its adoption, whether or not the governing body received a recommendation on the matter from the planning commission or department. If the governing body does not adopt findings of fact justifying its action before this hearing, then the governing body shall do so immediately after this public hearing. A moratorium, interim zoning map, interim zoning ordinance, or interim official control adopted under this section may be effective for not longer than six months, but may be effective for up to one year if a work plan is developed for related studies providing such a longer period. A moratorium, interim zoning map, interim zoning ordinance or interim official control may be renewed for one or more six-month periods if a subsequent public hearing is held and findings of fact are made prior to each renewal;" and WHEREAS, a moratorium enacted under RCW 35A.63.220 and/or RCW 36.70A.390 is a method by which local governments may preserve the status quo so that new plans and regulations will not be rendered moot by intervening development; and WHEREAS, RCW 35A.63.220 and RCW 36.70A.390 both authorize the enactment of a moratorium, interim zoning map, interim zoning ordinance, or interim official control prior to holding a public hearing, provided the City conducts a public hearing on the moratorium within 60 days of the date of adoption of the moratorium; and WHEREAS, pursuant to RCW 35A.63.220 and RCW 36.70A.390, on October 6, 2015, the City adopted Ordinance No. 15-017 establishing a moratorium upon the submission, acceptance, processing, modification or approval of any permit applications or licenses by or for any new licensed or registered marijuana use; and WHEREAS, pursuant to RCW 35A.63.220, RCW 36.70A.390 and Ordinance No. 15-017, on October 27, 2015, the City Council conducted a public hearing on the adoption of Ordinance No. 15-017 and the establishment of a moratorium on new licensed or registered marijuana uses; and WHEREAS, City Council heard testimony from 11 interested parties during the public hearing; and Ordinance 15-020 Page 1 of 6 DRAFT WHEREAS, pursuant to RCW 35A.63.220 and RCW 36.70A.390, the City Council is required to adopt findings of fact after conducting the public hearing. NOW, THEREFORE, the City Council of the City of Spokane Valley ordains as follows: Section 1. Findings of Fact. Pursuant to RCW 35A.63.220 and RCW 36.70A.390, on October 27, 2015, the City Council conducted a public hearing on Ordinance No. 15-017 and the establishment of a moratorium on new licensed or registered marijuana uses. The City Council hereby adopts the following as findings of fact in support of Ordinance No. 15-017 and the establishment of a moratorium on new licensed or registered marijuana uses: 1. Since 1970, federal law has prohibited the manufacture and possession of marijuana as a Schedule I drug, based on the federal government's categorization of marijuana as having a "high potential for abuse, lack of any accepted medical use, and absence of any accepted safety for use in medically supervised treatment." Gonzales v. Raich, 545 U.S. 1, 14 (2005); Controlled Substance Act, 84 Stat. 1242, 21 U.S.C. 801 et seq. 2. Initiative Measure No. 692, approved by the voters of Washington State on November 3, 1998, and now codified as chapter 69.51A RCW, created an affirmative defense for "qualifying patients" to the charge of possession of marijuana. 3. In 2011, the Washington State Legislature considered and passed ESSSB 5073 that, among other things, (1) authorized the licensing of medical cannabis dispensaries, production facilities, and processing facilities; (2) permitted qualifying patients to receive certain amounts of marijuana for medicinal purposes from designated providers; (3) permitted collective gardens by qualifying patients whereby they may, consistent with state law, collectively grow marijuana for their own use; and (4) clarified that cities were authorized to continue to use their zoning authority to regulate the production, processing, or dispensing of marijuana under ESSSB 5073 and chapter 69.51A RCW within their respective jurisdictions. 4. On April 29, 2011, former governor Christine Gregoire vetoed the portions of ESSSB 5073 that would have provided the legal basis for legalizing and licensing medical cannabis dispensaries, processing facilities, and production facilities, thereby making these activities illegal. 5. On November 6, 2012, voters of the State of Washington approved Initiative Measure No. 502 ("I-502"), now codified in chapters 69.50, 46.04, 46.20, 46.21, and 46.61 Revised Code of Washington ("RCW"), which provisions (1) decriminalized possession and use of certain amounts of marijuana and marijuana paraphernalia; (2) amended state laws pertaining to driving under the influence of intoxicants to include driving under the influence of marijuana; and (3) established a regulatory system licensing producers, processors, and retailers of recreational marijuana for adults 21 years of age and older, and required the Washington State Liquor Control Board (now the Washington State Liquor and Cannabis Board, and hereinafter referred to as the "WSLCB") to adopt procedures and criteria by December 1, 2013 for issuing licenses to produce, process, and sell marijuana. 6. On August 29, 2013, the United States Department of Justice issued a memo providing updated guidance on marijuana enforcement in response to the adoption of I-502. Several ongoing federal enforcement priorities were outlined, including prevention of crime and preventing distribution of marijuana to minors. Further, the memo provided that the Department would not seek ongoing prosecution of marijuana providers, users, and local officials in states that authorized marijuana, provided that those state and local governments "implement strong and effective regulatory and enforcement systems that will address the threat those state laws could pose to public safety, public health, and other Ordinance 15-020 Page 2 of 6 DRAFT law enforcement interests. A system adequate to that task must not only contain robust controls and procedures on paper; it must also be effective in practice." 7. On July 22, 2014, the City adopted Ordinance No. 14-008, which established in chapter 19.85 of the Spokane Valley Municipal Code ("SVMC") and SVMC 19.120.050 regulations, zoning, buffers, and other limitations on marijuana producers, processors, and retail sellers licensed under chapter 69.50 RCW, but which did not regulate unlicensed marijuana uses. 8. The City's regulations were premised, in part, upon the laws and regulations then in effect (chapter 69.50 RCW and chapter 314-55 WAC), that allocated a total of three marijuana retail licenses within the City and provided a maximum limit on marijuana production space. 9. On December 9, 2014, the City adopted Ordinance No. 14-021, adopting a moratorium on the establishment of new unlicensed marijuana uses in order to allow the City to consider any marijuana - related legislation adopted as part of the 2015 Washington State Legislative Session and to develop comprehensive marijuana regulations incorporating such changes. 10. The moratorium adopted by the City on December 9, 2014, did not impact existing licensed or unlicensed marijuana facilities and did not prohibit the City from processing applications related to licensed marijuana producers, processors, and retailers because the City had already adopted regulations for such uses that were premised, in part, upon the laws and regulations then in effect (chapter 69.50 RCW and chapter 314-55 WAC), that allocated a total of three retail licenses within the City and provided a maximum limit on marijuana production space. 11. As of October 27, 2015, the City had 19 licensed marijuana producers, 21 licensed marijuana processors and three licensed marijuana retailers located within its boundaries. The City believes all three licensed marijuana retailers are operational and are selling marijuana at their locations within the City. The City processed five business registrations related to medical marijuana in 2013 and 10 business registrations in 2014 prior to the adoption of the moratorium. The City does not know how many unlicensed medical marijuana stores are currently in operation. 12. In 2015, the Washington State Legislature adopted the "Cannabis Patient Protection Act," Laws of 2015, ch. 70, and additional comprehensive marijuana -related regulations pursuant to Laws of 2015, ch. 4 and other enacted legislation (collectively, the "2015 Marijuana Legislation"). 13. As part of the 2015 Marijuana Legislation, the State (1) reconciled the medical and recreational marijuana markets by establishing a "medical marijuana endorsement" that retail licensees will be able to obtain to sell medical marijuana to qualified patients and designated providers, while also making unlicensed collective gardens illegal by July 1, 2016, (2) expanded the amount of marijuana production that may be conducted state-wide to accommodate the needs of marijuana retailers with medical marijuana endorsements, (3) created "cooperatives" which must be registered by the WSLCB, and (4) created a new license for common carriers to deliver and transport marijuana between licensed marijuana producers, processors, and retailers delivery/transportation and created a new marijuana research license for permitees to produce, process, and possess marijuana for certain limited research purposes. 14. As part of the 2015 Marijuana Legislation, the State required an increase in the number of marijuana retail licenses to "accommodate the medical needs of qualifying patients and designated providers" and directed the WSLCB to promulgate rules and regulations for setting the number of increased retail licenses, accepting new retail license applications and accepting applications for medical marijuana endorsements. Ordinance 15-020 Page 3 of 6 DRAFT 15. On September 23, 2015, the WSLCB issued, effective immediately, its Emergency Rules #15-18 (the "WSLCB Emergency Rules") to amend chapter 314-55 WAC to provide for (1) the WSLCB to begin accepting marijuana retail license applications on October 12, 2015, with the limit on the number of marijuana retail licenses to be set at a later date, (2) the WSLCB to begin accepting applications for medical marijuana endorsements, and (3) the state cap on maximum marijuana production space to be increased to an amount to be set at a later date. 16. On September 23, 2015, the WSLCB also issued its Proposed Rules #15-17, which are subject to public comment, and which, as of October 27, 2015, provided that the limit on the number of marijuana retail licenses and state cap on marijuana production space will be set at a later date. 17. Pursuant to Article 11, Section 11 of the Washington Constitution, the City of Spokane Valley is authorized to "make and enforce within its limits all such local police, sanitary and other regulations as are not in conflict with general laws," which includes the adoption of regulations governing land uses within the City. 18. RCW 36.70A.390 provides that "A county or city governing body that adopts a moratorium, interim zoning map, interim zoning ordinance, or interim official control without holding a public hearing on the proposed moratorium, interim zoning map, interim zoning ordinance, or interim official control, shall hold a public hearing on the adopted moratorium, interim zoning map, interim zoning ordinance, or interim official control within at least sixty days of its adoption, whether or not the governing body received a recommendation on the matter from the planning commission or department. If the governing body does not adopt findings of fact justifying its action before this hearing, then the governing body shall do so immediately after this public hearing. A moratorium, interim zoning map, interim zoning ordinance, or interim official control adopted under this section may be effective for not longer than six months, but may be effective for up to one year if a work plan is developed for related studies providing such a longer period. A moratorium, interim zoning map, interim zoning ordinance or interim official control may be renewed for one or more six-month periods if a subsequent public hearing is held and findings of fact are made prior to each renewal." 19. A moratorium enacted under RCW 35A.63.220 and/or RCW 36.70A.390 is a method by which local governments may preserve the status quo so that new plans and regulations will not be rendered moot by intervening development. 20. RCW 35A.63.220 and RCW 36.70A.390 both authorize the enactment of a moratorium, interim zoning map, interim zoning ordinance, or interim official control prior to holding a public hearing. 21. Pursuant to Ordinance No. 15-017, City Council adopted a work plan to address the issues involving the City's regulation and establishment of licensed and registered marijuana uses. 22. The City has already begun the work plan and the City's Planning Commission conducted its first study session to develop comprehensive marijuana regulations, including regulations to govern medical and recreational marijuana, on October 22, 2015. Planning Commission is scheduled to conduct a second study session and take public comment on November 12, 2015. 23. Although the City has begun the work plans established in Ordinance No. 14-021 and Ordinance No. 15-017, the Planning Commission and City Council would not have an opportunity to fully consider and develop comprehensive marijuana policy decisions that give adequate consideration to 2015 Marijuana Legislation, or to adopt such City regulations, prior to October 12, 2015 when the WSLCB began accepting and processing additional marijuana retail licenses. Ordinance 15-020 Page 4 of 6 DRAFT 24. Between October 12 and October 27, 2015, and after the date of the adoption of the moratorium on licensed and registered marijuana uses, the City received 19 business license endorsement requests for marijuana -related businesses seeking a marijuana -related license from the WSLCB. 25. New proposals for additional marijuana retail licenses that began being submitted on October 12, 2015, pose an imminent threat to the public health and safety as they may create incompatible land uses subject to the City's existing regulations which were premised, in part, on a total of three marijuana retail stores and a state cap on the maximum amount of marijuana production space, without allowing the City to fully consider the impacts of the 2015 Marijuana Legislation or the WSLCB Emergency Rules and proposed rules. Further, allowing an unknown number of marijuana retail licenses to vest or be located within the City prior to completion of the City's review and development of its marijuana zoning and land use regulations impairs the City's ability (1) to give full consideration to the 2015 Marijuana Legislation, WSLCB Emergency Rules, WSLCB proposed rules, and potential increase in marijuana retail stores and marijuana production space, (2) to develop a reasoned approach to the public health, safety, and welfare impacts from the 2015 Marijuana Legislation, WSLCB Emergency Rules, WSLCB proposed rules, and the potential increase in marijuana retail stores and marijuana production space, and (3) to adopt appropriate comprehensive zoning and land use regulations governing medical and recreational marijuana based upon the impacts from the 2015 Marijuana Legislation, WSLCB Emergency Rules, and WSLCB proposed rules. 26. Additional time is necessary for Planning Commission and City Council (1) to give full consideration to the 2015 Marijuana Legislation, WSLCB Emergency Rules, WSLCB proposed rules, and potential increase in marijuana retail stores and marijuana production space, (2) to develop a reasoned approach to the public health, safety, and welfare impacts from the 2015 Marijuana Legislation, WSLCB Emergency Rules, WSLCB proposed rules, and potential increase in marijuana retail stores and marijuana production space, and (3) to adopt appropriate comprehensive zoning and land use regulations governing medical and recreational marijuana based upon the impacts from the 2015 Marijuana Legislation, WSLCB Emergency Rules, and WSLCB proposed rules. 27. Washington State law, including RCW 35A.63.220 and RCW 36.70A.390, authorizes the City to adopt a moratorium, provided the City conducts a public hearing on the moratorium within 60 days of the date of adoption of the moratorium. 28. The City has authority to establish a moratorium concerning the establishment and operation of licensed or registered marijuana uses as a necessary stop -gap measure: (1) to give full consideration to the 2015 Marijuana Legislation, WSLCB Emergency Rules, WSLCB proposed rules, and potential increase in marijuana retail stores and marijuana production space, (2) to develop a reasoned approach to the public health, safety, and welfare impacts from the 2015 Marijuana Legislation, WSLCB Emergency Rules, WSLCB proposed rules, and potential increase in marijuana retail stores and marijuana production space, (3) to adopt appropriate comprehensive zoning and land use regulations governing medical and recreational marijuana based upon the impacts from the 2015 Marijuana Legislation, WSLCB Emergency Rules, and WSLCB proposed rules, and (4) to avoid applicants possibly establishing vested rights contrary to and inconsistent with any revisions the City may make for its rules and regulations. 29. A moratorium provides the City with additional time to review and amend its public health, safety, and welfare requirements and zoning and land use regulations related to the establishment and operation of new licensed or registered marijuana uses. 30. The City properly published notice of the public hearing on the moratorium on October 10, October 16, and October 23 in the Valley News Herald, the City's legal publication. Ordinance 15-020 Page 5 of 6 DRAFT 31. Pursuant to RCW 35A.63.220 and RCW 36.70A.390 and Section 4 of Ordinance No. 15-017, the City Council conducted a public hearing on the adoption of Ordinance 15-017 and the establishment of a moratorium on new licensed or registered marijuana uses on October 27, 2015. 32. The City Council received testimony from 11 interested parties who spoke at the public hearing. The City Council has given due consideration to all public testimony received. 33. Pursuant to WAC 197-11-880, the adoption of Ordinance No. 15-017 and the ongoing moratorium is exempt from the requirements of a threshold determination under the State Environmental Policy Act. 34. The adoption of Ordinance No. 15-017 and the establishment of a moratorium on new licensed or registered marijuana uses is consistent with the goals and policies of the City's Comprehensive Plan. 35. The City Council finds that the moratorium imposed and established by this Ordinance is necessary for the immediate preservation of the public health, public safety, public property and public peace Section 2. Duration. The moratorium set forth in Ordinance No. 15-017 shall be and remain in effect for a period of 365 days from its effective date, unless repealed, extended, or modified by the City Council after subsequent public hearing(s) and entry of appropriate findings of fact, pursuant to RCW 35A.63.220 and RCW 36.70A.390. Section 3. Ratification. Any act consistent with the authority set forth herein and prior to the effective date of this Ordinance is hereby ratified and affirmed. Section 4. Severability. If any section, sentence, clause, or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this Ordinance. Section 5. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or summary thereof in the official newspaper of the City of Spokane Valley as provided by law. Passed by the City Council this day of November, 2015. ATTEST: Dean Grafos, Mayor Christine Bainbridge, City Clerk Approved as to Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 15-020 Page 6 of 6 CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 15-017 AN EMERGENCY ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ADOPTING A MORATORIUM ON THE ESTABLISHMENT OF ALL NEW MARIJUANA PRODUCERS, MARIJUANA PROCESSORS, MARIJUANA RETAILERS, MARIJUANA RESEARCHERS, MARIJUANA TRANSPORT AND DELIVERY USES, AND MARIJUANA COOPERATIVES, LICENSED BY OR REGISTERED WITH THE WASHINGTON STATE LIQUOR AND CANNABIS BOARD, AND OTHER MATTERS RELATING THERETO. WHEREAS, since 1970, federal law has prohibited the manufacture and possession of marijuana as a Schedule I drug, based on the federal government's categorization of marijuana as having a "high potential for abuse, lack of any accepted medical use, and absence of any accepted safety for use in medically supervised treatment." Gonzales v. Raich, 545 U.S. 1, 14 (2005), Controlled Substance Act, 84 Stat. 1242, 21 U.S.C. 801 et seq; and WHEREAS, Initiative Measure No. 692, approved by the voters of Washington State on November 3, 1998, and now codified as chapter 69.51A RCW, created an affirmative defense for "qualifying patients" to the charge of possession of marijuana; and WHEREAS, in 2011, the Washington State Legislature considered and passed ESSSB 5073 that, among other things, (1) authorized the licensing of medical cannabis dispensaries, production facilities, and processing facilities, (2) permitted qualifying patients to receive certain amounts of marijuana for medicinal purposes from designated providers, (3) permitted collective gardens by qualifying patients whereby they may, consistent with state law, collectively grow marijuana for their own use, and (4) clarified that cities were authorized to continue to use their zoning authority to regulate the production, processing, or dispensing of medical marijuana under ESSSB 5073 and chapter 69.51A RCW within their respective jurisdictions; and WHEREAS, on April 29, 2011, former governor Christine Gregoire vetoed the portions of ESSSB 5073 that would have provided the legal basis for legalizing and licensing medical cannabis dispensaries, processing facilities, and production facilities, thereby making these activities illegal; and WHEREAS, on November 6, 2012, voters of the State of Washington approved Initiative Measure No. 502 ("I-502"), now codified in chapters 69.50, 46.04, 46.20, 46.21, and 46.61 Revised Code of Washington ("RCW"), which provisions, (1) decriminalized possession and use of certain amounts of marijuana and marijuana paraphernalia; (2) amended state laws pertaining to driving under the influence of intoxicants to include driving under the influence of marijuana; and (3) established a regulatory system licensing producers, processors, and retailers of recreational marijuana for adults 21 years of age and older, and required the Washington State Liquor Control Board (now the Washington State Liquor and Cannabis Board, and referred to herein as the "WSLCB") to adopt procedures and criteria by December 1, 2013 for issuing licenses to produce, process, and sell marijuana; and WHEREAS, on August 29, 2013, the United States Department of Justice issued a memo providing updated guidance on marijuana enforcement in response to the adoption of I-502. Several ongoing federal enforcement priorities were outlined, including prevention of crime and preventing distribution of marijuana to minors. Further, the memo provided that the Department would not seek ongoing prosecution of marijuana providers, users, and local officials in states that authorized marijuana, provided that those state and local governments "implement strong and effective regulatory and enforcement systems that will Ordinance 15-017 Page 1 of 6 address the threat those state laws could pose to public safety, public health, and other law enforcement interests. A system adequate to that task must not only contain robust controls and procedures on paper; it must also be effective in practice;" and WHEREAS on July 22, 2014, the City adopted Ordinance No. 14-008, which established in chapter 19.85 of the Spokane Valley Municipal Code ("SVMC") and SVMC 19.120.050 regulations, zoning, buffers, and other limitations on marijuana producers, processors, and retail sellers licensed under chapter 69.50 RCW, but which did not regulate unlicensed marijuana uses, including medical marijuana; and WHEREAS, the City's regulations were premised, in part, upon the laws and regulations then in effect (chapter 69.50 RCW and chapter 314-55 WAC), that allocated a total of three marijuana retail licenses within the City and provided a maximum limit on marijuana production space; and WHEREAS, on December 9, 2014, the City adopted Ordinance No. 14-021, adopting a moratorium on the establishment of new unlicensed marijuana uses in order to allow the City to consider any marijuana - related legislation adopted as part of the 2015 Washington State Legislative Session and to develop comprehensive marijuana regulations incorporating such changes; and WHEREAS, the moratorium adopted by the City on December 9, 2014, did not impact existing licensed or unlicensed marijuana facilities and did not prohibit the City from processing applications related to licensed marijuana producers, processors, and retailers because the City had already adopted regulations for such uses that were premised, in part, upon the laws and regulations then in effect (chapter 69.50 RCW and chapter 314-55 WAC), that allocated a total of three retail licenses within the City and provided a maximum limit on marijuana production space; and WHEREAS, to date, the City has 19 licensed marijuana producers, 21 licensed marijuana processors and three licensed marijuana retailers located within its boundaries. All three licensed marijuana retailers are operational and are selling marijuana at their locations within the City. The City processed five business registrations related to medical marijuana in 2013 and 10 business registrations in 2014 prior to the adoption of the moratorium; and WHEREAS, in 2015, the Washington State Legislature adopted the "Cannabis Patient Protection Act," Laws of 2015, ch. 70, and additional comprehensive marijuana -related regulations pursuant to Laws of 2015, ch. 4 and other enacted legislation (collectively, the "2015 Marijuana Legislation"); and WHEREAS, as part of the 2015 Marijuana Legislation, the State (1) reconciled the medical and recreational marijuana markets by establishing a "medical marijuana endorsement" that retail licensees will be able to obtain to sell medical marijuana to qualified patients and designated providers, while also making unlicensed collective gardens illegal by July 1, 2016, (2) expanded the amount of marijuana production that may be conducted state-wide to accommodate the needs of marijuana retailers with medical marijuana endorsements, (3) created "cooperatives" which must be registered by the WSLCB, and (4) created a new license for common carriers to deliver and transport marijuana between licensed marijuana producers, processors, and retailers delivery/transportation and created a new marijuana research license for permitees to produce, process, and possess marijuana for certain limited research purposes; and WHEREAS, as part of the 2015 Marijuana Legislation, the State required an increase in the number of marijuana retail licenses to "accommodate the medical needs of qualifying patients and designated providers" and directed the WSLCB to promulgate rules and regulations for setting the number of increased retail licenses, accepting new retail license applications and accepting applications for medical marijuana endorsements; and Ordinance 15-017 Page 2 of 6 WHEREAS, on September 23, 2015, the WSLCB issued, effective immediately, its Emergency Rules #15-18 (the "WSLCB Emergency Rules") to amend chapter 314-55 WAC to provide that (1) the WSLCB will begin accepting marijuana retail license applications on October 12, 2015 and it will not set a limit on the number of marijuana retail licenses until a later date, (2) the WSLCB will begin accepting applications for medical marijuana endorsements, and (3) the state cap on maximum marijuana production space is removed and will be set at a later date; and WHEREAS, on September 23, 2015, the WSLCB also issued its Proposed Rules #15-17, which will be subject to public comment, and pursuant to which the WSLCB has provided that it will not set a limit on the number of marijuana retail licenses or a state cap on marijuana production space until a later date; and WHEREAS, pursuant to Article 11, Section 11 of the Washington Constitution, the City of Spokane Valley is authorized to "make and enforce within its limits all such local police, sanitary and other regulations as are not in conflict with general laws," which includes the adoption of regulations governing land uses within the City; and WHEREAS, RCW 36.70A.390 provides that "A county or city governing body that adopts a moratorium, interim zoning map, interim zoning ordinance, or interim official control without holding a public hearing on the proposed moratorium, interim zoning map, interim zoning ordinance, or interim official control, shall hold a public hearing on the adopted moratorium, interim zoning map, interim zoning ordinance, or interim official control within at least sixty days of its adoption, whether or not the governing body received a recommendation on the matter from the planning commission or department. If the governing body does not adopt findings of fact justifying its action before this hearing, then the governing body shall do so immediately after this public hearing. A moratorium, interim zoning map, interim zoning ordinance, or interim official control adopted under this section may be effective for not longer than six months, but may be effective for up to one year if a work plan is developed for related studies providing such a longer period. A moratorium, interim zoning map, interim zoning ordinance or interim official control may be renewed for one or more six-month periods if a subsequent public hearing is held and findings of fact are made prior to each renewal;" and WHEREAS, a moratorium enacted under RCW 35A.63.220 and/or RCW 36.70A.390 is a method by which Local governments may preserve the status quo so that new plans and regulations will not be rendered moot by intervening development; and WHEREAS, RCW 35A.63.220 and RCW 36.70A.390 both authorize the enactment of a moratorium, interim zoning map, interim zoning ordinance, or interim official control prior to holding a public hearing; and WHEREAS, pursuant to WAC 197-11-880, the adoption of this Ordinance is exempt from the requirements of a threshold determination under the State Environmental Policy Act; and WHEREAS, pursuant to Ordinance No. 14-021, the City is in the process of developing comprehensive medical and recreational marijuana regulations. However, the Planning Commission and City Council will not have an opportunity to fully consider and develop comprehensive marijuana policy decisions that give adequate consideration to 2015 Marijuana Legislation, or to adopt such City regulations, prior to October 12, 2015 when the WSLCB will begin accepting and processing additional marijuana retail licenses; and WHEREAS, new proposals for additional marijuana retail licenses that may be submitted beginning October 12, 2015, pose an imminent threat to the public health and safety as they may create incompatible land uses subject to the City's existing regulations which were premised, in part, on a total of Ordinance 15-017 Page 3 of 6 three marijuana retail stores and a state cap on the maximum amount of marijuana production space, without allowing the City to fully consider the impacts of the 2015 Marijuana Legislation or the WSLCB Emergency Rules. Further, allowing an unknown number of marijuana retail licenses to vest or be located within the City prior to completion of the City's review and development of its marijuana zoning and land use regulations impairs the City's ability (1) to give full consideration to the 2015 Marijuana Legislation, WSLCB Emergency Rules, and currently uncapped increase in marijuana retail stores and statewide maximum marijuana production space, (2) to develop a reasoned approach to the public health, safety, and welfare impacts from the 2015 Marijuana Legislation, WSLCB Emergency Rules, and the currently uncapped increase in the number of marijuana retail stores and statewide maximum marijuana production space, and (3) to adopt appropriate comprehensive zoning and land use regulations governing medical and recreational marijuana based upon the impacts from the 2015 Marijuana Legislation and WSLCB Emergency Rules; and WHEREAS, additional time is necessary for Planning Commission and City Council (1) to give full consideration to the 2015 Marijuana Legislation, WSLCB Emergency Rules, and currently uncapped increase in marijuana retail stores and statewide maximum marijuana production space, (2) to develop a reasoned approach to the public health, safety, and welfare impacts from the 2015 Marijuana Legislation, WSLCB Emergency Rules, and the currently uncapped increase in the number of marijuana retail stores and statewide maximum marijuana production space, and (3) to adopt appropriate comprehensive zoning and land use regulations governing medical and recreational marijuana based upon the impacts from the 2015 Marijuana Legislation and WSLCB Emergency Rules; and WHEREAS, Washington State law, including RCW 35A.63.220 and RCW 36.70A.390, authorizes the City to adopt a moratorium, provided the City conducts a public hearing on the moratorium within 60 days of the date of adoption of the moratorium; and WHEREAS, the City has authority to establish a moratorium concerning the establishment and operation of licensed or registered marijuana uses as a necessary stop -gap measure: (1) to give full consideration to the 2015 Marijuana Legislation, WSLCB Emergency Rules, and currently uncapped increase in marijuana retail stores and statewide maximum marijuana production space, (2) to develop a reasoned approach to the public health, safety, and welfare impacts from the 2015 Marijuana Legislation, WSLCB Emergency Rules, and the currently uncapped increase in the number of marijuana retail stores and statewide maximum marijuana production space, (3) to adopt appropriate comprehensive zoning and land use regulations governing medical and recreational marijuana based upon the impacts from the 2015 Marijuana Legislation and WSLCB Emergency Rules, and (4) to avoid applicants possibly establishing vested rights contrary to and inconsistent with any revisions the City may make for its rules and regulations; and WHEREAS, the City Council finds that the moratorium imposed and established by this Ordinance is necessary for the immediate preservation of the public health, public safety, public property and public peace. NOW, THEREFORE, the City Council of the City of Spokane Valley ordains as follows: Section 1. Preliminary Findings. The City Council hereby adopts the above recitals as findings of fact in support of this Ordinance. Section 2. Moratorium Established. A. The City Council hereby declares and imposes a moratorium upon the submission, acceptance, processing, modification or approval of any permit applications or licenses by or for any new licensed or registered marijuana use. Ordinance 15-017 Page 4 of 6 B. For purposes of this moratorium, "licensed or registered marijuana use" means any marijuana producers, marijuana processors, marijuana retailers, including any licensed retailer seeking a medical marijuana endorsement, marijuana researcher, marijuana delivery or transportation by common carrier between licensed facilities, marijuana cooperative, or other use that is required pursuant to chapters 69.50 and 69.51A RCW and chapter 314-55 WAC to be licensed by or registered with the WSLCB. C. This moratorium shall not affect, and "licensed or registered marijuana use" shall not include any personal possession or use of marijuana, marijuana -infused products, marijuana extracts, marijuana concentrates, marijuana oils, or other form of product containing or derived from marijuana and intended for human use by any person pursuant to chapter 69.50 RCW or by any qualifying patient or designated provider pursuant to chapter 69.51A RCW. D. Nothing herein shall affect the processing or consideration of any existing and already - submitted complete land -use or building permit applications that may be subject to vested rights as provided under Washington law, or any processing or consideration of any land -use or building permit for a marijuana producer, marijuana processor, or marijuana retailer that has, as of the date of this moratorium, already received its license from the WSLCB and which permit application is for a modification or renewal at the existing location listed on that license for that marijuana producer, processor, or retailer. Section 3. Work Plan. The following work plan is adopted to address the issues involving the City's regulation of, and the establishment of licensed or registered marijuana uses: A. The City of Spokane Valley Planning Commission is hereby authorized and directed to hold public hearings and public meetings to fully receive and consider statements, testimony, positions, and other documentation or evidence related to the public health, safety, and welfare aspects of licensed or registered marijuana uses. B. The City of Spokane Valley Planning Commission is hereby authorized and directed to work with City staff and the citizens of the City, as well as all public input received, to develop proposals for regulations pertaining to the establishment of licensed or registered marijuana uses, giving full consideration to the 2015 Marijuana Legislation and WSLCB Emergency Rules, and which regulations may provide provisions restricting or limiting unlicensed marijuana use up to and including bans, to be forwarded and recommended to the City Council for its consideration. Section 4. Public Hearing. Pursuant to RCW 35A.63.220 and 36.70A.390, the City Council shall conduct a public hearing on October 27, 2015 at 6:00 p.m., or as soon thereafter as the matter may be heard, at the City of Spokane Valley City Hall, 11707 East Sprague, Spokane Valley, 99206, City Council Chambers, to hear and consider the comments and testimony of those wishing to speak at such public hearing regarding the moratorium set forth in this Ordinance. Section 5. Duration. The moratorium set forth in this Ordinance shall be in effect as of the date of this Ordinance and shall continue in effect for a period of 365 days from the date of this Ordinance, unless repealed, extended, or modified by the City Council after subsequent public hearing(s) and entry of appropriate findings of fact, pursuant to RCW 35A.63.220 and RCW 36.70A.390. Section 6. Ratification. Any act consistent with the authority set forth herein and prior to the effective date of this Ordinance is hereby ratified and affirmed. Section 7. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this Ordinance. Ordinance 15-017 Page 5 of 6 Section 8. Declaration of Emergency; Effective Date. This Ordinance is designated as a public emergency necessary for the protection of public health, safety, and welfare and therefore shall take effect immediately upon adoption by the City Council. Passed by the City Council this 6th day of October, 2015. Dean Grafos, Mayor ATTES• Christine Bainbridge, City Clerk Approved as to Form: Office of the City Attorney // Date of Publication: O L7LL(:r VA 6 15 Effective Date: October 6, 2015 Ordinance 15-017 Page 6 of 6 SUPERIOR COURT of WASHINGTON for SPOKANE COUNTY In the Matter of NOTICE OF PUBLIC HEARING City of Spokane Valley October 27, 2015 Marijuana Moratorium STATE of WASHINGTON County of Spokane AFFIDAVIT of PUBLICATION NO. LEGAL NOTICE MICHAEL HUFFMAN being first duly sworn on oath deposes and says that he is the EDITOR of the Spokane Valley. News I Jerald- a weekly newspaper. That said newspaper is a legal newspaper and it is now and has been for more than six months prior to the date of publication hereinafter referred to, published in the English language continually as a weekly' newspaper in Spokane County, Washington. and it is now and during all of said time was printed in an office maintained at the aforesaid place of publication of said newspaper, which said newspaper had been approved as a legal newspaper by order of the Superior Court of the State of Washington in and for Spokane County. That the following is a true copy of a Legal Notice as it was published in regular issues commencing on the 9th day of October, 2015. and ending on the 23rd day of October, 2015, all dates inclusive, and that such newspaper was regularly distributed to its subscribers during all of said period: City of Spokane Valley Notice of Public Hearing Pursuant to ACW 35A.63.220 and 26.70A.390. and Section L of Ordinance 15-017. the Spokane Valley Cty Council will conduct a public hearing Tuesday, October Z7, 2015. beginning a: 5:00 p.m. oras soon thereafter as pcssbe. to receive public input on the City's moratorium upon the-eslaolishment of all new marijuana pradcoers. marijuana processors, manjusna retailers, marijuana researchers. marijuana transport and delivery uses, and marijuana cooperatives. licensed by or registered with One Washington State Liquor and Cannabis Board.' The moratorium was adopted pursuant to Ordinance 15-017, a copy of which is available upon request to the City Clerk, and is also on the City's website at wwv.spokanevalley.org. Public input may he nnade in person or in writing. 4':rilten comments should be submitted to Inc City Clerk and must be receaed prior to 5:00 pm. October 27, 2015. The public hear- ing will be held n City Council Chambers, 11707 East Sprague Avenue. Spokane /SUIlIrtt{I This 23rd da of October, 2015 State of Washington County of Spokane /VirORN to before me .4N° A i e i1 111/ 11/ ( •.. ON Eta**.�%` iii a� ikY cP. 168 1405A t. pUBUc o - 1) Valley. WA, 99205. NOTICE Individuals A _.....•.. •• NC e s planning to attend the meeting who require �..•05.16' • `� special assistance to accommodate phys:- n ......... cal. hearing, cr other impairments, please i/ C S . •\• contact the City Clerk at (509) 720-5102 // WF W rk e as soon as possible so that arrangements �/11111111‘1‘ �e may be made. Chris3ne Bainbrdge, MMC Spokane Valley City Clerk Publish Dates: October 9. 16 and 23. 2015 1 certify that 1 know or have satisfactory evidence that Michael Huffman is the person who appeared before me, and said person acknowledged that he signed this instrument and acknowledged it to be his free and voluntary act for the uses and purposes mentioned in the instrument. Jolene Rae Werftz Title: Notary Public My appointment expires: 05-16-2019 Excerpt from Draft October 27, 2005 Council meeting minutes, re Marijuana Moratorium 2. PUBLIC HEARING: Marijuana Moratorium — Erik Lamb Mayor Grafos opened the public hearing at 6:35 p.m. Deputy City Attorney Lamb went over the background of the marijuana recreational/medical reconciliation, all as noted on his October 27, 2015 Request for Council Action form, including the Planning Commission's considerations of this issue, and the effect of this moratorium, including what it would not affect; he explained that the moratorium will have an impact on getting a new license as those applying will have to wait until permanent regulations are adopted. Mr. Lamb said this moratorium would not have an impact on personal use. Mr. Lamb also noted that state law allows this moratorium to be adopted without advance notice provided a public hearing is held within sixty days; and said notice of tonight's hearing was published October 9, 16 and 23. Mayor Grafos invited public comment. 1. Paul Lugo: said he feels the moratorium is almost pointless as the City passed the moratorium and there were applications in process, but the City ignored those for the last four to six months as they have been operating against the moratorium and they continue to produce and nothing's been done about it. 2. Jason Dixon: said he resides in Otis Orchards but owns a business on Indiana and his service is exclusively medical marijuana; said this is all about the merger of medical and recreational marijuana and he has an interest in preserving small business, and being anti -small business is anti-American; said there are no limits on how many stores can sell beer and wine; and by doing this moratorium it opens the doors to the black markets; said the amount of shops is already limited by state legislation; there are only five to six medical dispensaries and once this all "pans out" it'll only mean five to six more shops; he asked Council to lift the moratorium to save families and businesses; said brick and mortar businesses should be allowed to receive their licenses as they will check for identification, as opposed to having this on the black market. 3. Pam Lemon: said she is involved in both medical and recreational businesses; has a mother who has Alzheimer's and the research is very important; and she urged Council to look into the research. 4. Sean Green: said he is a business owner in Spokane Valley and as a business owner, is asking for help; said the actions in the moratorium have a negative impact on his business; that it is Council's job to represent the public and make informed decisions on behalf of the public; said the public doesn't want these moratoriums; that over the last nineteen meetings, forty-seven people stood up against these moratoriums, and fourteen asked to support toe moratoriums; said if Council was doing its job, these moratoriums wouldn't be in place; said there is no reason why a policy couldn't be addressed tonight as there is a room full of people, and suggested everyone make some policy and clean up old business before the election. 5. Tara Harris: said she is a City citizen and has health concerns of the City and the citizens; that patients now mostly are older people seeking legitimate safe medication as they are tired of taking opiates and narcotics; said there is not a lot of good information out there for tourisms or those who are just now looking into this; said we need to make sure they have access to those medications; that some patients find what they need in recreational stores, but they are being taxed for that; said these people are desperate; that this business supports tourism and is a great opportunity to promote these businesses as it will bring in a plethora of resources and businesses buying supplies, food and gasoline; said it is a very valuable asset. 6. Linda Thompson: said she is with the Greater Substance Abuse Council and speaks in support of the moratorium; said recreational marijuana works because we were able to take time to see how this works; that she talks to citizens and it is very important to have voices heard; that there were lots of promises from I502 and not all have been realized; said there are some funds from the Department of Health prevention but not many; said there is very little prevention to be spread across this state as they talk to Excerpt from Draft October 27, 2005 Council meeting minutes, re Marijuana Moratorium young people about being drug free; said the retail system works and we know what's in that product, and that we want to make sure the medical works the same way; that this was done very quickly by the Cannabis Board; and said that there will be rules and regulations in the end and that she and others are talking to state legislators. 7. Justin Johnson: said he owns a medical shop here in town and has several hundred customers; said he is against the moratorium and wants to see the medical and retail combined but done in a safe manner and doesn't want to see these people back out on the streets; that he applied for a retail license here in Spokane Valley; and said that most of his customers are fifty-five or older. 8. Scott Philips: said he has a medical dispensary in the Valley; that he paid all the state and federal taxes and followed all the rules with the Cannabis board; that he understands Council doesn't want stores everywhere; but they are licensed and were here before the recreational stores, and said he doesn't see a problem why they can't remain where they are; that his patients will have to go to the retail store or the black market and the retail stores are not educated like the medical stores are; said his customers don't want to get the wrong medicine, and don't want to go to a recreational store and stand next to someone who just wants to get high; the medical stores are there to help people and he thinks the medical shops that are following all the rules should have first consideration. 9. Nina Fluegal: said she lives in Spokane Valley; that she is not anti -pot but doesn't want Spokane Valley to be the center of pot for Washington State, or even Spokane; said we haven't addressed the property owners that will be near these placed; that we need limits and the more limit the more control; said we are trying to attract tourists and there are many who don't want to be next to marijuana stores. 10. Stephanie Feick: said she lives in Spokane; the medical dispensaries are already established here in the Valley and it is important to keep in mind those already established stores. 11. James Johnson: said he lives in Spokane Valley; that the October 6 Council minutes had a statement that the surgeon general hasn't supported medical marijuana; said that is easily researched and that statement should be corrected; said when he was 19 and 20 years old, that he wasn't limited on alcohol access and that is what we're looking at as it only takes a few minutes to drive across city limits; suggested Council let the market factors work and if Council lifts the moratorium, there can be better control about where the retail outlets will be. There were no further public comments. Mayor Grafos closed the public hearing at 7:17 p.m. and called for a short recess; he reconvened the meeting at 7:30 p.m. Meeting Date: CITY OF SPOKANE VALLEY Request for Council Action November 10, 2015 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: First Reading Proposed Ordinance 15-021 amending chapter 2.65 Spokane Valley Municipal Code (SVMC) relating to establishment and use of credit cards and credit accounts. GOVERNING LEGISLATION: Chapter 2.65 SVMC. PREVIOUS COUNCIL ACTION TAKEN: City Council heard an initial administrative report on October 6, 2015 and a second administrative report on October 20, 2015. BACKGROUND: The City has existing contracting and purchasing provisions, the majority of which are primarily set forth in chapters 3.35, 3.40, 3.45, and 3.50 Spokane Valley Municipal Code (SVMC). However, use of credit cards is set forth in chapter 2.65 SVMC. The City undertook the review process of its purchasing and contracting regulations and procedures to determine if further efficiencies could be found through revisions, to make the SVMC more user- friendly for purchasing and contracting, and to ensure continued compliance with state and federal requirements. Staff have proposed revising numerous SVMC contracting provisions as part of that comprehensive purchasing and contracting review process. The majority of the proposed changes are contained in Title 3 SVMC, and are addressed in proposed Ordinance 15-022, a companion to this Ordinance. Proposed Ordinance 15-021 contains several proposed changes in chapter 2.65 SVMC relating to establishment and use of credit cards and credit accounts. The effective date is being set for May 1, 2016. This will give staff sufficient time to train all employees on the new purchasing and contracting requirements in order to ensure compliance once the new regulations, procedures, and policies become effective. OPTIONS: (1) Move Ordinance 15-021 to a second reading as proposed; or (2) take other action as appropriate. RECOMMENDED ACTION OR MOTION: I move to advance Ordinance 15-021 amending chapter 2.65 SVMC relating to establishment and use of credit cards and credit accounts,to a second reading. BUDGET/FINANCIAL IMPACTS: N/A. STAFF CONTACT: Erik Lamb, Deputy City Attorney; Cary Driskell, City Attorney, Chelsie Taylor, Interim Finance Director, Mark Calhoun, Deputy City Manager. ATTACHMENTS: Proposed Ordinance 15-021 amending chapter 2.65 SVMC relating to establishment and use of credit cards and credit accounts. Page 1 of 1 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 15-021 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, AMENDING CHAPTER 2.65 SPOKANE VALLEY MUNICIPAL CODE RELATING TO ESTABLISHMENT AND USE OF CREDIT ACCOUNTS; AND OTHER MATTERS RELATING THERETO. WHEREAS, Title 39 RCW authorizes a city to adopt policies and procedures within its jurisdiction for contracting and purchasing, including the use of credit accounts; and WHEREAS, the City of Spokane Valley previously adopted provisions to provide for use of credit cards, codified in chapter 2.65 Spokane Valley Municipal Code (SVMC); and WHEREAS, following an extensive analysis and reorganization of all City SVMC and administrative provisions relating to purchasing, and in furtherance and contemplation of substantial revisions to the SVMC relating to purchasing, the City has determined that it is appropriate and necessary to revise the SVMC provisions relating to use of credit cards to include provisions for credit accounts and to increase efficiency for both staff and the public with which the City contracts while utilizing credit cards and credit accounts. NOW THEREFORE, the City Council of the City of Spokane Valley, Washington, ordains as follows: Section 1. Intent. The City of Spokane Valley declares that the intent of this Ordinance is to amend chapter 2.65 SVMC relating to credit cards and credit accounts. Section 2. Amending chapter 2.65 SVMC. Chapter 2.65 SVMC is amended as follows: 2.65.010 Definitions. A. As used in this chapter, the term "credit card" means a card or device issued under an arrangement pursuant to which the issuer (credit card company) gives to the card holder (the City4 the privilege option toe€ obtaining credit from the issuer, usually at the point of sale. B. As used in this chapter, the term "credit account" means an account established with a vendor under an arrangement whereby the vendor extends to the City the option to obtain credit to purchase goods from the vendor prior to payment. C. As used in this chapter, the term "City Manager" means the City Manager or designee. 2.65.020 Issuance, use and control of credit cards. The City adopts the following system for the issuance, use, and control of credit cards by City officials and employees. A. The City Managerfinance director is authorized to obtain City credit cards under the following system, which provides for the distribution, authorization, control, credit limits, and payment of bills through the use of the credit cards by City officials and employees. Ordinance 15-021 Page 1 of 3 DRAFT 1. Issuance and Use. Credit cards may be issued to the City of Spokane Valley and used by City officials and authorized employees for purchasing goods, supplies, and other items from vendors or incurring registration, training, or travel expenses in connection with the performance of their duties on behalf of the City. 2. Authorization and Control. Upon authorization from the eCity Manager manager or designee, City employees may obtain credit cards from the finance directorCity Manager who shall maintain a ledger of the individual receiving the credit card, including the date the card was received. City Ceouncil members may obtain credit cards from the finance directorCity Manager. The finance directorCity Manager shall implement accounting controls to ensure the proper use of credit cards and credit card funds. 3. Credit Limits. The credit limit shall not exceed $510,000 per card. 4. Payment of Bills. The finance directorCity Manager shall establish a procedure for the prompt payment of all credit card bills on or before the due date. 5. Unauthorized Charges. No official or employee shall use the City -issued credit card for non -City business purposes. No charge(s) shall exceed amounts established and available in the City budget. 6. Cash Advances. Cash advances on credit cards are prohibited. B. Expenses incident to authorized travel may be charged to a City -issued credit card provided the official or employee returns to the City with credit card receipts in accordance with the City travel policies and procedures. An expense reimbursement form is also requireddesired. If certain credit charges are disallowed as a result of audit or City policy, such charge mustshall be repaid to the City, with the City having the right to withhold funds payable to the official or employee up to the amount of the disallowed charge including interest at the rate charged by the credit card company. C. The Ceity Mfflanager is authorized to revoke the use of any ehargecredit card issued and immediately require the surrender of the credit card. The city Mmanager may deliver a revocation order to the charge card company with the City not being liable for any future costs incurred after the date of revocation. D. _The Ceity Mmanager is authorized to adopt any additional rules or policies necessary to implement these provisions of the ordinance codified in this section. 2.65.030 Establishment, use, and control of credit accounts. The City adopts the following system for the establishment, use, and control of credit accounts by City employees. A. The City Manager is authorized to establish City credit accounts under the following system, which provides for the authorization, control, credit limits, and purchase of goods through the use of the credit accounts by City employees. 1. Establishment and Use. Credit accounts may be established by the City of Spokane Valley and used by City authorized employees for purchasing goods, equipment, and supplies from vendors for City purposes. Ordinance 15-021 Page 2 of 3 DRAFT 2. Authorization, Application, and Control. Upon authorization from the department director, City employees may apply to vendors to establish credit accounts. All applications shall be signed by the City Manager. The City Manager shall implement accounting controls to ensure the proper use of credit accounts. 3. Credit Limits. The credit limit shall not exceed $10,000 per account. 4. Payment of Bills. The City Manager shall establish a procedure for the prompt payment of all credit account bills on or before the due date. All credit account bills shall be paid within the same fiscal year in which the bill was incurred. 5. Unauthorized Charges. No employee shall use a City credit account for non -City business purposes. No charge(s) shall exceed amounts established and available in the City budget. B. The City Manager is authorized to suspend the use of any credit account or to suspend any employee from using credit account(s). C. The City Manager is authorized to adopt any additional rules or policies necessary to implement these provisions. Section 3. Severability. If any part of chapter 2.65 SVMC is declared unenforceable, invalid, or unconstitutional, such unenforceability, invalidity, or unconstitutionality shall not affect the enforceability, validity, or constitutionality of the remainder. Section 4. Effective Date. This Ordinance shall become effective on May 1, 2016, before which the City shall publish the Ordinance, or a summary thereof, in the official newspaper of the City. Adopted this ATTEST: day of ,2015. City of Spokane Valley Dean Grafos, Mayor Christine Bainbridge, City Clerk Approved as to Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 15-021 Page 3 of 3 Meeting Date: CITY OF SPOKANE VALLEY Request for Council Action November 10, 2015 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: First Reading Proposed Ordinance 15-022 repealing chapters 3.35, 3.40, 3.45, and 3.50 SVMC; amending SVMC 3.30.030; adopting new chapters 3.35, 3.40, 3.41, 3.42, 3.45, 3.46, 3.47, 3.48, and 3.49 SVMC. GOVERNING LEGISLATION: Numerous chapters of Title 39 RCW, including chapter 39.04 RCW, chapter 39.08 RCW, chapter 39.12 RCW, and chapter 39.80 RCW; numerous chapters of Title 3 Spokane Valley Municipal Code (SVMC), including chapter 3.35 SVMC, chapter 3.40 SVMC, chapter 3.45 SVMC, and chapter 3.50 SVMC. PREVIOUS COUNCIL ACTION TAKEN: Council adopted comprehensive contracting and purchasing regulations in 2007. City Council heard an initial administrative report on October 6, 2015 and a second administrative report on October 20, 2015. BACKGROUND: The City has existing contracting and purchasing provisions which are primarily set forth in chapters 3.35, 3.40, 3.45, and 3.50 Spokane Valley Municipal Code (SVMC). These chapters govern general contracting authority for the City Manager, certain bidding requirements for public work contracts, acquisition and disposition of real property, use of the small works roster, procurement of architectural and engineering services in conjunction with the requirements of state law, and non-public work purchases or contracts for services and public work contracts less than $50,000. The City undertook a review process of its purchasing and contracting regulations and procedures to determine if further efficiencies could be found through revisions, to make the SVMC more user-friendly for purchasing and contracting, and to ensure continued compliance with state and federal requirements. Staff is now presenting the results of the review and discussions of a comprehensive proposal to revise numerous sections of Title 3 SVMC related to purchasing and contracting. The changes proposed to Title 3 SVMC were discussed in detail with Council at its October 6 and October 20 meetings. Pursuant to the discussion on October 20, staff made amendments to the proposed draft ordinance incorporating Council's requested changes to raise the level to $15,000 under which no competitive process is required, but is still recommended. The threshold amount is not required by state law and so Council may set this at an amount it feels is appropriate. The effective date is being set for May 1, 2016. This will give staff sufficient time to train all employees on the new purchasing and contracting requirements in order to ensure compliance once the new regulations, procedures, and policies become effective. OPTIONS: (1) Move Ordinance 15-022 to a second reading as proposed; or (2) take other action as appropriate. Page 1 of 2 RECOMMENDED ACTION OR MOTION: I move to advance Ordinance 15-022 repealing chapters 3.35, 3.40, 3.45, and 3.50 SVMC; amending SVMC 3.30.030; and adopting new chapters 3.35, 3.40, 3.41, 3.42, 3.45, 3.46, 3.47, 3.48, and 3.49 SVMC, to a second reading. BUDGET/FINANCIAL IMPACTS: N/A. STAFF CONTACT: Erik Lamb, Deputy City Attorney; Cary Driskell, City Attorney, Chelsie Taylor, Interim Finance Director, Mark Calhoun, Deputy City Manager. ATTACHMENTS: Proposed Ordinance 15-022 repealing chapters 3.35, 3.40, 3.45, and 3.50 SVMC; amending SVMC 3.30.030; adopting new chapters 3.35, 3.40, 3.41, 3.42, 3.45, 3.46, 3.47, 3.48, and 3.49 SVMC. Page 2 of 2 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 15-022 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, AMENDING SPOKANE VALLEY MUNICIPAL CODE (SVMC) 3.30.030 RELATING TO A PETTY CASH; REPEALING CHAPTERS 3.35, 3.40, 3.45, AND 3.50 SVMC; ADOPTING CHAPTER 3.35 SVMC RELATING TO GENERAL CONTRACT AUTHORITY, ADOPTING CHAPTERS 3.40, 3.41, AND 3.42 SVMC RELATING TO CONTRACTING FOR PUBLIC WORK; ADOPTING CHAPTERS 3.45 AND 3.46 SVMC RELATING TO CONTRACTING FOR PROFESSIONAL SERVICES; ADOPTING CHAPTERS 3.47 AND 3.48 SVMC RELATING TO PURCHASE OF GOODS; ADOPTING CHAPTER 3.49 SVMC RELATING TO ACQUISITION/DISPOSITION OF REAL PROPERTY AND DISPOSITION OF PERSONAL PROPERTY; AND OTHER MATTERS RELATING THERETO. WHEREAS, Title 39 RCW authorizes a city to adopt policies and procedures within its jurisdiction for contracting and purchasing; and WHEREAS, the City of Spokane Valley previously adopted provisions in the Spokane Valley Municipal Code (SVMC) to provide for contracting and purchasing on behalf of the City; and WHEREAS, following an extensive analysis and reorganization of all City Code and administrative provisions relating to purchasing, the City has determined that it is appropriate and necessary to revise the SVMC provisions to reflect changes in state law and to increase efficiency for both staff and the public with which the City contracts. NOW THEREFORE, the City Council of the City of Spokane Valley, Washington, ordains as follows: Section 1. Intent. The City of Spokane Valley declares that the intent of this Ordinance is to repeal chapters 3.35, 3.40, 3.45, and 3.50 SVMC in their entirety; to amend SVMC 3.30.030; and adopt new chapters 3.35, 3.40, 3.41, 3.42, 3.45, 3.46, 3.47, 3.48, and 3.49 SVMC. Section 2. Repealing Chapters 3.35, 3.40, 3.45, and 3.50 SVMC. Chapters 3.35, 3.40, 3.45, and 3.50 SVMC are hereby repealed in their entirety. Section 3. Amending SVMC 3.30.030. SVMC 3.30.030 is amended as follows: 3.30.030 General fund petty cash account established. The Ceity Mfaanager or designee is hereby authorized to establish a general fund petty cash account in such amounts as the Ceity Mmanager may from time -to -time, in writing, determine necessary for the efficient handling of the purposes for which the accountfund is established, but not to exceed $1,000. This accoungeftEl is established to facilitate minor authorized disbursements and the making of change. _The accountfund shall be administered by the city manager, finance director or designees of the same, in accordance with adopted administrative policiesrules or policies providing for such lawful administration. Ordinance 15-022 Page 1 of 16 DRAFT Section 4. Adopting chapter 3.35 SVMC. A new chapter 3.35 SVMC is hereby adopted as follows: 3.35.005 Definitions. The terms defined in this section shall apply to SVMC 3.35, 3.40, 3.41, 3.42, 3.45, 3.46, 3.47, 3.48, and 3.49 and shall have the following meanings: "Architectural and engineering services" means professional services rendered by any person, other than an employee of the City, contracting to perform activities within the scope of the general definition of professional practice in Chapter 18.08, 18.43, or 18.96 RCW. "Bid" means an offer submitted by a bidder to furnish services, labor, supplies, materials, goods, equipment, and other property in conformity with the specifications, delivery terms, and conditions, and other requirements included in the invitation for bids or otherwise required by the City. "Bid bond" means a bond or other appropriate bid proposal deposit as approved in advance by the City, the purpose of which is to provide security to the City in the event the successful bidder fails to enter into a contract with the City. "Bidder" means a firm or individual who regularly maintains a place of business, transacts business, solicits business, or maintains an inventory of merchandise for sale in, and whose business is registered with the City and who submits or has submitted a bid to the City. "Bidding" means the procedure used to solicit quotations on price and delivery from prospective suppliers of contractual services, materials, goods, and equipment which can be through either a formal or informal competitive bid process. "Capital equipment" means any equipment of the City having an initial value of $5,000 or more and an estimated useful life of three or more years. "Change orders" and "requests for additional work" mean a request for additional or alternative services, work or procurement where there are changed conditions, a requirement that extra work or service be performed, or such other circumstances that necessitate a modification to the contract, and where such additional or alternative services, work, or procurement is in the best interest of the City. "City Manager" means the City Manager or designee. "City property" means any property or equity interest in real or personal property held or owned by the City. "Consultant" means any person providing professional services to the City who is not an employee of the City. "Contractual services" means services provided by professional and general service contracts to accomplish a particular project or service. "Person" means any individual, organization, group, association, partnership, firm, joint venture, corporation, or any combination thereof. Ordinance 15-022 Page 2 of 16 DRAFT "Public work" has the meaning set forth in RCW 39.04.010, as adopted or may be amended. "Purchase" means the acquisition of supplies, materials, goods or equipment, and other property. "Purchase order" means a written authorization calling on a vendor or supplier to furnish supplies, materials, goods, equipment, and other personal property to the City with a promise for payment to be made later. "Purchasing agent" means a person who purchases supplies, materials, goods, equipment, and other property on behalf of the City. "Requisition" means a standard form providing detailed information as to quantity, description. estimated price, possible vendors, fund account, signature, and other information necessary to make purchasing decisions. "Responsible bidder" means a bidder who meets the requirements set forth in RCW 39.04.350 as adopted or may be amended. Additionally, a bidder shall prove by experience or information furnished to the satisfaction of the City Manager that current financial resources, production or service facilities, service reputation and experience are adequate to make satisfactory delivery of supplies of acceptable quality, equipment, or contractual services and who has not violated or attempted to violate any provision of this Chapter. In addition to price, the City shall take into account the following when determining the responsible bidder: 1. The ability, capacity, and skill of the bidder to perform the contract or provide the service required; 2. The character, integrity, reputation, judgment, experience, and efficiency of the bidder; 3. Whether the contractor can perform the required work within the time specified by the City; 4. Quality of the contractor's performance under previous contracts with the City or other governmental entity; and 5. The previous and existing compliance by the contractor with laws relating to contracts or services with the City. The five supplemental criteria described above shall be included in the documents for all bids so prospective bidders may be aware of such supplemental criteria. The City may include additional supplemental criteria as provided in RCW 39.04.350 for particular projects as is determined necessary. 3.35.010 Contract authority. A. The City Manager is authorized to enter into contracts, contract modifications, or change orders without City Council approval when the aggregate amount of the contract and all existing contract amendments or change orders does not exceed $200,000, except pursuant to SVMC 3.35.010(C). B. Any contract, contract amendment, and/or change order in excess of the City Manager's authority shall require prior approval of the City Council. C. On contracts for which prior City Council approval is required and received, the City Manager shall have authority to execute any amendments or change orders which, when aggregated, are less than 15 percent of the original contract amount, or up to $200,000, whichever is less. Ordinance 15-022 Page 3 of 16 DRAFT D. The City Council Finance Committee is authorized to approve change orders on short notice that are in excess of the amounts authorized in SVMC 3.35.010(C), in circumstances where such a change order is necessary to avoid a substantial risk of harm to the City. In such an event, the City Manager shall provide appropriate information to the City Council at its next regular meeting setting forth the factual basis for the action. E. Change orders shall only be approved if they are for additional or alternative services, work or procurements that are within the scope of purpose and intent of the original bid and contract. 3.35.020 Rules and policy. The City Manager may develop rules, policies, and procedures to implement this chapter. 3.35.030 Administration. Under the direction of the City Manager, the contracting and purchasing procedures shall be administered pursuant to chapters 3.35 through 3.49 SVMC and other applicable laws, including all applicable state and federal laws. The City Manager shall have the responsibility to: A. Administer and maintain the contracting process and the purchasing system according to the rules and regulations established or authorized by applicable ordinances and statutes. B. Coordinate the negotiation, purchase, and disposition of all City supplies, materials, and equipment in consultation with City staff. C. Seek to obtain a competitive price on all City contracts or purchases by bidding, submitting requests for proposals and qualifications, using a Small Works Roster, Consultant Roster, and Vendor List, or negotiating on such contracts or purchases as appropriate, unless otherwise specifically excluded in chapters 3.35 through 3.49 SVMC. D. Prescribe and maintain such administrative policies, procedures, and forms as are reasonably necessary to implement chapters 3.35 through 3.49 SVMC. E. Coordinate the inspection of all City -purchased equipment to ensure conformance with specifications. F. Ensure that the Small Works Roster(s), Consultant Roster(s), Vendors List(s), and other records needed for the efficient operation of the purchasing system are maintained. G. Maintain the property inventory and fixed asset systems of the City. H. Determine the need for any routine preventive maintenance contracts on various pieces of equipment, and to establish and maintain said maintenance contracts. I. Periodically prepare a comprehensive list of surplus, worn out, or obsolete City -owned equipment. Items which cannot be used or reassigned to another department shall be recommended for disposal pursuant to SVMC 3.49.020. 3.35.040 Prohibited practices. Ordinance 15-022 Page 4 of 16 DRAFT The following types of purchasing and bidding practices are hereby prohibited and may result in disqualification of the bid, proposal, or procurement quote: A. Collusion Among Bidders. Any agreement or collusion among bidders, prospective bidders, vendors or prospective vendors to either buy or sell or fix prices in restraint of free competition. Such bidders or vendors may be subject to exclusion from future bidding or procurement processes with the City when determined by the City Manager to be in the best interests of the City. B. Disclosure of Formal Bid Contents. Any disclosure of information contained in the sealed bid prior to bid opening. Notwithstanding anything herein to the contrary, all bids submitted by bidders taking advantage of any information revealed contrary to SVMC 3.35.040 shall become null and void. C. Gratuities. In accordance with high standards of behavior, the acceptance of any gift or gratuity in the form of cash, merchandise, or any other thing of value by an official or employee of the City from any bidder, vendor or contractor, or prospective bidder, vendor, or contractor. D. Employee -Owned Businesses. Obtaining City goods or services from businesses in which City officials, employees, or their immediate family members have a majority ownership interest or otherwise exceed the "interests" pursuant to chapter 42.23 RCW. E. Sale of Materials and Supplies. The City acquiring goods or services for any private party, or selling its materials or supplies to City officials, employees or the public except when such materials have been declared surplus and disposed of pursuant to chapter 3.49 SVMC. Section 5. Adopting chapter 3.40 SVMC. A new chapter 3.40 SVMC is hereby adopted as follows: 3.40.010 Competitive bidding — Public work in excess of $300,000. For public work contracts in excess of $300,000, the following competitive bid process shall be used. When using federal funds, the City shall also comply with all mandatory federal requirements. A. Publication of Notice. Sealed bids shall be invited by a single publication in a newspaper of general circulation at least 13 days before the date and time set for receiving such bids, and shall include an estimate of the probable cost, together with a description of the work, and shall state that plans/specifications may be obtained from the City, and include the manner, place, date, and time for submitting a bid to the City. The City Clerk shall also post notice of the request in a public place. B. Rejection of Bids. The City Manager may reject, without cause, any and all bids and may re - advertise for bids pursuant to the procedures herein described. If no bids are received on the first call or any subsequent re -advertisement, the City Manager may negotiate a contract with a contractor at the lowest cost possible to the City. C. Performance and Payment Bonds. Before entering into a contract for any public work or work by contract on which prevailing wage is required to be paid, regardless of the amount of such contract except as provided below, a performance bond and a payment bond shall be required in such amounts as are reasonably necessary to protect the best interests of the City and to ensure complete, proper and full performance of the contract and full payment of all laborers, Ordinance 15-022 Page 5 of 16 DRAFT mechanics, and subcontractors and material suppliers. A performance bond and a payment bond shall be required on all public work projects pursuant to RCW 39.08.010 through 39.08.030, as adopted or amended. Performance and payment bonds shall be released upon completion of all necessary performance and payment conditions. For public works and works by contract on which prevailing wage is required to be paid under $35,000, solely at the contractor's option, the City may, in lieu of requiring payment and performance bonds, retain 50% of the contract amount until the later of 30 days after final acceptance or until receipt of all necessary releases from the Washington State Department of Revenue, the Employment Security Department, and the Washington State Department of Labor and Industries and settlement of any labor, material, or tax liens filed pursuant to chapter 60.28 RCW. Retainage in lieu of payment and performance bonds shall only be used for contracts where the requirement of bonds substantially increases the cost of the contract. D. Bid Bonds. As a condition of bidding, a bid bond in the amount of five percent of the bid amount shall be required. Such bid bond shall be required on all formally bid public work construction projects, and shall be due at such time as the bid is submitted to the City. When the contract is let, all bid bonds shall be returned to the bidders except that of the successful bidder, which shall be retained until a contract is entered into and a bond to perform the work furnished as provided above. If the successful bidder fails to enter into the contract in accordance with the bid within 10 days from the date at which the bidder is notified of bid award, the bid bond shall be forfeited. E. Award of Bid. Except as otherwise provided herein, the City will accept the bid of the lowest responsible bidder. F. Award to Other Than Low Bidder. When the bid award is not given to the lowest responsible bidder, a full and complete statement of the reasons shall be prepared by the City Manager and placed in the City file relating to the transaction. 3.40.020 Exemptions to competitive bidding requirements. The following types of purchases are exempt from competitive bidding requirements. The factual basis for any purchase deemed exempt pursuant to SVMC 3.40.020(A) -(C) shall be filed with the contract with the City Clerk and shall be open to public inspection. A. Sole Source or Equipment Repair. Purchases which by their nature are not adapted to competitive bidding, such as purchases which are clearly and legitimately limited to a single source, and contracts to repair equipment owned by the City which may be more efficiently accomplished by a certain person or firm with previous experience on the equipment. B. Special Facilities or Market Conditions. Purchases involving special facilities or market conditions that generally relate to acquisition of unique facilities that may be specially manufactured or not otherwise generally available. Special market conditions may require immediate acquisition based upon a favorable offer, including, but not limited to, liquidation sales, public or private party offers, and similar circumstances where the acquisition can be obtained at below-market value. C. Emergency Public Work Projects. In the event that an emergency should arise which requires immediate action on the part of the City to protect the health, safety, or welfare of the citizens of the City and where it is not possible to timely adhere to the bidding practices set forth above, the Ordinance 15-022 Page 6 of 16 DRAFT person authorized by state law or otherwise designated by the City Council to act in the event of an emergency may declare an emergency situation exists, waive competitive bidding requirements, and award all necessary contracts to address the emergency situation. If a contract is awarded pursuant to this subsection without bidding due to an emergency, a written finding of the existence of an emergency shall be made by the governing body or its designee and duly entered of record no later than two weeks following the award of the contract. For purposes of this subsection, an emergency means unforeseen circumstances beyond the control of the City that either: (1) present a real immediate threat to the proper performance of essential functions; or (2) will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken. D. Auction. The purchase of supplies, materials, or equipment not exceeding a cost of $200,000 through auctions conducted by the government of the United States or any agency thereof, any agency of the state of Washington, any municipality or other government agency, or any private party, may be authorized by the City Manager if the item may be obtained at a competitive cost. E. Exchanges. By mutual agreement, the City may exchange supplies, materials, services, or equipment with other public agencies. Section 6. Adopting chapter 3.41 SVMC. A new chapter 3.41 SVMC is hereby adopted as follows: 3.41.010 Small Works Roster. The City Clerk shall maintain one or more Small Works Rosters comprised of contractors who (1) have requested to be on the roster, and (2) are properly licensed or registered to perform contracting work in the state of Washington. A Small Works Roster may be used in lieu of formal sealed competitive bid procedures to award contracts for public work where the estimated cost of the Work is $300,000 or less. Small Works Rosters shall be maintained pursuant to the laws of the state of Washington as now enacted or hereafter amended. 3.41.020 Creation of separate Small Works Rosters. The City may elect to establish Small Works Rosters for different specialties or categories of anticipated work with such rosters making distinctions between contractors based upon such specialties or work. 3.41.030 Maintenance of Small Works Roster. Small Works Rosters shall be maintained as follows: A. At least once per year, the City Clerk shall publish in a newspaper of general circulation a notice of the existence of the Small Works Roster(s) and soliciting the names of contractors for such Small Works Roster(s). The City Clerk shall place on each Small Works Roster the names of qualified contractors who respond to the published notice requesting to be included on each Small Works Roster. Thereafter, the City Clerk shall add to each Small Works Roster the names of contractors who submit a written request and appropriate records. B. In order to be included on a Small Works Roster, the contractor shall supply information on a contractor qualification form developed by the City. The contractor qualification form shall Ordinance 15-022 Page 7 of 16 DRAFT include, at a minimum, the name, address, e-mail address and phone number of the contractor, the contractor's Washington registration number, the contractor's insurance company, the contractor's bonding company, and the contractor's area or areas of work. 3.41.040 Use of Small Works Rosters. A. The City may utilize a Small Works Roster when seeking to construct any public work or improvement with an estimated cost including labor, material, supplies, and equipment, of $300,000 or less. B. Procedures shall be established for securing quotations from contractors on the appropriate Small Works Roster to ensure that a competitive price is established and to award contracts to the lowest responsible bidder, as provided in SVMC 3.41.040(C). Invitations for bids shall include the scope and nature of the work to be performed as well as materials and equipment to be furnished. Detailed plans and specifications need not be included in the invitation. Quotations shall be invited from all appropriate contractors on the appropriate Small Works Roster. C. When awarding a contract for work from a Small Works Roster, the City shall award the contract to the lowest responsible bidder. However, the City reserves the right under applicable law to reject any or all bids and to waive procedural irregularities in the bid or bidding process. D. The City may receive bids in writing, which may be submitted electronically. The time and date of receipt shall be recorded to ensure all bids are presented in a timely fashion for review and consideration. After expiration of the time and date for submission of all bids or quotations, the City shall review the bids submitted and either offer a contract to perform the public work or reject all bids. E. The City shall post on the City's website a list of the contracts awarded pursuant to chapter 3.41 SVMC at least once every year. The list shall contain the name of the contractor or vendor awarded the contract, the amount of the contract, a brief description of the type of work performed or items purchased under the contract and the date it was awarded. The list shall also state the location where the bid quotations for these contracts are available for public inspection. F. A contract awarded from a Small Works Roster under this Chapter need not be advertised in a legal newspaper of general circulation. Immediately after an award is made, the bid quotations shall be recorded, open to public inspection, and available by telephone inquiry. G. Performance and Payment Bonds. Before entering into a contract for any public work or work by contract on which prevailing wage is required to be paid, regardless of the amount of such contract except as provided below, a performance bond and a payment bond shall be required in such amounts as are reasonably necessary to protect the best interests of the City and to ensure complete, proper and full performance of the contract and full payment of all laborers, mechanics, and subcontractors and material suppliers. A performance bond and a payment bond shall be required on all public work projects, as provided for and in the manner set forth in RCW 39.08.010 through 39.08.030, as adopted or amended. Performance and payment bonds shall be released upon completion of all necessary performance and payment conditions. For public works and works by contract on which prevailing wage is required to be paid under $35,000, solely at the contractor's option, the City may, in lieu of requiring payment and performance bonds, retain 50% of the contract amount until the later of 30 days after final acceptance or until receipt of all necessary releases from the Washington State Department of Ordinance 15-022 Page 8 of 16 DRAFT Revenue, the Employment Security Department, and the Washington State Department of Labor and Industries and settlement of any labor, material, or tax liens filed pursuant to chapter 60.28 RCW. Retainage in lieu of payment and performance bonds shall only be used for contracts where the requirement of bonds substantially increases the cost of the contract. Section 7. Adopting chapter 3.42 SVMC. A new chapter 3.42 SVMC is hereby adopted as follows: SVMC 3.42.010 Public work equal to or less than $40,000 for one trade and $65,000 for two or more trades and treater than $15,000. When entering into a contract for public work equal to or less than $40,000 if only one trade or craft is involved, or $65,000 if two or more trades are involved, but greater than $15,000, the responsible department shall obtain three or more proposals for the public work required, select the lowest responsible proposal, and maintain a record of the process followed. Alternatively, the department may utilize the Small Works Roster and process pursuant to chapter 3.41 SVMC. If less than three proposals are received, City staff shall not be required to resubmit for additional proposals, but shall select from the proposals submitted. If no proposals are received, City staff shall not be required to resubmit for additional proposals, but may negotiate with any available contractor. SVMC 3.42.020 Public work equal to or less than $15,000. When entering into a contract for public work in an amount equal to or less than $15,000, the responsible department is encouraged, but is not required, to use a competitive bidding process, including obtaining three proposals pursuant to SVMC 3.42.010, or using the Small Works Roster and process pursuant to chapter 3.41 SVMC. If a competitive process is not utilized, the responsible department shall seek to achieve maximum quality at minimum cost by making an award based on its experience and knowledge of the market. SVMC 3.42.030 Exception to selection processes. If a situation should arise which requires immediate action on the part of the City to protect the best interests of the City or the health, safety or welfare of the citizens of the City, and where it is not possible to timely adhere to the procedures set forth in SVMC 3.42.010 and SVMC 3.42.020, the selection procedures set forth in chapter 3.42 SVMC may, with prior approval of the City Manager, be waived by the department director, and the contract may be awarded without following the procedures set forth in SVMC 3.42.010 and 3.42.020. The circumstances giving rise to such waiver shall be documented in writing. SVMC 3.42.040 Performance and payment bonds. Before entering into a contract for any public work or work by contract on which prevailing wage is required to be paid, regardless of the amount of such contract except as provided below, a performance bond and a payment bond shall be required in such amounts as are reasonably necessary to protect the best interests of the City and to ensure complete, proper and full performance of the contract and full payment of all laborers, mechanics, and subcontractors and material suppliers. A performance bond and a payment bond shall be required on all public work projects, pursuant to and in the manner set forth in RCW 39.08.010 through 39.08.030, as adopted or amended. Performance and payment bonds shall be released upon completion of all necessary performance and payment conditions. Ordinance 15-022 Page 9 of 16 DRAFT For public works and works by contract on which prevailing wage is required to be paid under $35,000, solely at the contractor's option, the City may, in lieu of requiring payment and performance bonds, retain 50% of the contract amount until the later of 30 days after final acceptance or until receipt of all necessary releases from the Washington State Department of Revenue, the Employment Security Department, and the Washington State Department of Labor and Industries and settlement of any labor, material, or tax liens filed pursuant to chapter 60.28 RCW. Retainage in lieu of payment and performance bonds shall only be used for contracts where the requirement of bonds substantially increases the cost of the contract. Section 8. Adopting chapter 3.45 SVMC. A new chapter 3.45 SVMC is hereby adopted as follows: 3.45.010 Consultant Roster for Architectural and En2ineerin2 Services. Annually, or in response to specific projects or work as set forth below, the City shall encourage, through notice published in a newspaper of general circulation, architectural and engineering firms to submit a statement of qualifications and performance data which can be used to select firms that provide services to the City. The City Clerk shall maintain the Consultant Roster for Architectural and Engineering Services, to be called the "Consultant Roster for Architectural and Engineering Services" or such other title as may be appropriate, and shall further maintain all statements of qualifications submitted, all of which shall be available for public inspection. The City Manager shall establish procedures for the maintenance and use of the Consultant Roster. 3.45.020 Selection Process — Consultant Roster for Architectural and En2ineerin2 Services for contracts up to $100,000; Request for Qualifications for contracts over $100,000. A. For contracts up to $100,000, the City may use the Consultant Roster for Architectural and Engineering Services, or may use the formal request for qualifications process pursuant to SVMC 3.45.020(B), to select a consultant. B. For contracts over $100,000, the City shall, at least 13 days prior to contracting for architectural or engineering services, publish a notice stating the specific project or scope of work or announce generally the category or type of professional services required. The notice shall contain the name and address of a City representative who can provide information and details on the request for qualifications or request for proposals. 3.45.030 Procurement of architectural and engineering services. A. The City shall utilize the following process for procurement of architectural and engineering services: 1. If the City elects to use the Consultant Roster for Architectural and Engineering Services, the City shall review the current statements of qualifications on file with the City Clerk, and shall conduct discussions with one or more firms regarding anticipated scope of services and the consultant's ability to provide such services. If the City elects to use a combination of consultants from the Consultant Roster for Architectural and Engineering Services and a more formal request for qualifications process, the City shall review both current statements on file and statements submitted in response to the notice for the request for qualifications. Ordinance 15-022 Page 10 of 16 DRAFT 2. If the City elects to use the more formal request for qualifications process, the City shall review statements submitted in response to the notice pursuant to SVMC 3.45.020(B) and shall conduct discussions with one or more firms regarding anticipated scope of services and the consultant's ability to provide such services. 3. The City may conduct interviews with the top three qualified consultants on non - federally funded projects. The City shall conduct interviews with the top three qualified consultants on federally funded projects. B. The City shall select the most highly qualified firm to provide the services based upon the criteria set forth below and in the request. The evaluation criteria include, but are not limited to: 1. The ability of the firm to provide the requested services; 2. The scope of work or methods to furnish the services; 3. Qualifications, experience, and references; 4. Performance under previous contracts with the City; and 5. Such other information as deemed relevant. After identification of the most highly qualified firm, the City shall request a fee proposal from the firm and thereafter proceed to negotiate a contract at a price which is determined by the City to be fair and reasonable. In making this determination, the City shall evaluate the estimated value of the services, the scope, complexity, and nature of the request. If the City is unable to negotiate a fair and reasonable price for services, negotiations shall be terminated and the next most qualified firm shall be selected. C. When the parties have reached a fair and reasonable price, and depending upon the amount of the contract, the City Manager, or when appropriate the City Council, shall review and, if they so choose, authorize the contract. During the negotiation process, the selected firm shall not contact any member of the City Council to discuss the fee for services unless otherwise authorized. The City reserves the right to cancel any request for qualifications or proposals. The request for qualifications or proposals shall not be deemed an offer of contract nor shall any firm be entitled to recover any cost associated with preparing a response. 3.45.040 Emer2encv and limitation. Nothing contained herein shall limit or prevent the City from procuring architectural or engineering services in the event of an emergency. Chapter 3.45 SVMC shall be expressly limited to the professional services identified herein. Section 9. Adopting chapter 3.46 SVMC. A new chapter 3.46 SVMC is hereby adopted as follows: SVMC 3.46.010 Contracts for Services. A. Chapter 3.46 SVMC shall not apply to architectural and engineering services, the procurement of which is governed by SVMC 3.45. Ordinance 15-022 Page 11 of 16 DRAFT B. When entering into a contract for services where the contract is expected to exceed $100,000 or is expected to be effective for more than one year, a competitive selection process shall be used. This process may include a "Request for Qualifications" or "Request for Proposals" process or formal competitive bidding procedures pursuant to SVMC 3.40.010. C. When entering into a contract for services where the contract is not expected to exceed $100,000, is expected to be greater than $15000, and is not expected to be effective for more than one year, the responsible department shall obtain three or more proposals for the services required, select the lowest responsible proposal, and maintain a record of the process followed. The responsible department may use the Consultant Roster pursuant to SVMC 3.46.020 to obtain proposals. When contracting for services which have historically and traditionally been considered professional services, such as attorneys and accountants, the responsible department may, when determined to be in the best interest of the City, obtain such services by negotiation without obtaining three proposals. D. When entering into a contract for services where the contract is not expected to exceed $15,000 and is not expected to be effective for more than one year, the responsible department is encouraged, but is not required, to use a competitive selection process, such as obtaining three proposals pursuant to SVMC 3.46.010(C). If a competitive process is not utilized, the responsible department shall seek to achieve maximum quality at minimum cost by making an award based on its experience and knowledge of the market. SVMC 3.46.020 Consultant Roster for Non -Architectural and Engineering Services. Annually, or in response to specific projects or work as set forth above, the City shall encourage, through notice published in a newspaper of general circulation, non -architectural and engineering firms to submit a statement of qualifications which can be used to select firms that provide services to the City. The City Clerk shall maintain the Consultant Roster for Non -Architectural and Engineering Services, to be called the "Consultant Roster for Non -Architectural and Engineering Services" or such other title as may be appropriate, and further shall maintain all statements of qualifications submitted, all of which shall be available for public inspection. The City Manager shall establish procedures for the maintenance and use of the Consultant Roster for Non -Architectural and Engineering Services. SVMC 3.46.030 Exception to selection processes. If a situation should arise which requires immediate action on the part of the City to protect the best interests of the City or the health, safety or welfare of the citizens of the City, and where it is not possible to timely adhere to the procedures set forth in SVMC 3.46.010, the selection procedures set forth in this chapter may, with prior approval of the City Manager, be waived by the department director, and the contract may be awarded without following the procedures set forth in SVMC 3.46.010. The circumstances giving rise to such waiver shall be documented in writing within 14 days. Section 10. Adopting chapter 3.47 SVMC. A new chapter 3.47 SVMC is hereby adopted as follows: SVMC 3.47.010 Purchases of 2oods greater than $40,000. Ordinance 15-022 Page 12 of 16 DRAFT A. When making a purchase of goods, equipment, or supplies in excess of $40,000, the responsible department shall, at least 13 days prior to purchasing such goods, publish a notice of request for bids stating the written specifications of the goods required and desire of the City to purchase such goods. The notice shall contain the written specifications, the date for submitting bids, and name and address of the City representative who can provide information on the request for bids. Upon receipt of the written bids, the City shall select and purchase the goods from the vendor submitting the lowest bid; provided that such bid meets all specifications provided in the notice. When determining the lowest bid, the City may take into account sales tax revenues received by the City, shipping, and transportation costs. All purchases of goods in the amount of $1,000 or more shall comply with SVMC 3.48.030. B. For purposes of SVMC 3.47.010, the threshold limits shall only apply to a single good, piece of equipment, or supply item. SVMC 3.47.020 Purchases of 2oods equal to or less than $40,000 and greater than $15,000. A. When making a purchase of goods, equipment, or supplies equal to or less than $40,000, but greater than $15,000, the responsible department shall obtain three or more quotes for the goods, equipment, or supplies required, select and purchase the goods from the vendor submitting the lowest quote, and maintain a record of the process followed. Alternatively, the department may utilize the Vendor List and process set forth in chapter 3.48 SVMC. The department may consider quotes by any vendor with which the City has a vendor account as one of the three required quotes. City staff may take verbal quotes and reduce them to writing. When determining the lowest quote, the City may take into account local sales tax revenues, shipping, and transportation costs. If less than three quotes are received, City staff shall not be required to resubmit for additional quotes, but shall select from the quotes submitted. All purchases of goods in the amount of $1,000 or more shall also comply with SVMC 3.48.030. B. For purposes of this section, the threshold limits shall only apply to a single good, piece of equipment, or supply item. SVMC 3.47.030 Purchases of 2oods equal to or less than $15,000. When purchasing goods, equipment, or supplies in an amount equal to or less than $15,000, the responsible department is encouraged, but is not required, to use a competitive selection process, including obtaining three quotes pursuant to SVMC 3.47.020, or using the Vendor List and process set forth in chapter 3.48 SVMC. The responsible department shall contact vendors at least once annually to establish prices on common items that may be purchased in bulk. Such prices may be used when determining the threshold limits for purposes of chapter 3.47 SVMC. A City department may aggregate a group of common items so long as each of such items individually are less than $15,000. Any individual items greater than $15,000 shall be bid pursuant to SVMC 3.47.010 or SVMC 3.47.020. If a competitive process is not utilized, the responsible department shall seek to achieve maximum quality at minimum cost by making an award based on its experience and knowledge of the market. All purchases of goods in the amount of $1,000 or more shall also comply with SVMC 3.48.030. SVMC 3.47.040 Exception to purchase processes. If a situation should arise which requires immediate action on the part of the City to protect the best interests of the City or the health, safety or welfare of the citizens of the City, and where it is Ordinance 15-022 Page 13 of 16 DRAFT not possible to timely adhere to the procedures set forth in SVMC 3.47.010 through SVMC 3.47.030, the purchasing procedures set forth in this chapter may, with prior approval of the City Manager, be waived by the department director, and the purchase may be made without following the procedures pursuant to SVMC 3.47.010 through 3.47.030. The circumstances giving rise to such waiver shall be documented in writing within 14 days. Section 11. Adopting chapter 3.48 SVMC. A new chapter 3.48 SVMC is hereby adopted as follows: 3.48.010 Use of Vendor List. A Vendor List is authorized and maintained for the purchase of goods, equipment, and supplies in an amount less than $40,000. The Vendor List shall be maintained by the City Clerk. 3.48.020 Advertising for Vendor List. At least annually, the City shall publish in a newspaper of general circulation a notice of the existence of a Vendor List for purchases of goods, equipment, and supplies and solicit the names of vendors who wish to be added to the list. The City Manager shall establish policies and procedures to ensure that a competitive price is established and for purchasing from the Vendor List. 3.48.030 Purchase orders. Purchase orders shall be used for the purchase of goods, equipment, and supplies with a cumulative cost of $1,000 or more per purchase. The responsible department shall receive prior written approval from the City Manager for the use of a purchase order to purchase goods, equipment, and supply items in an amount greater than $20,000. All purchase orders shall be accompanied by any applicable vendor bid or quote documentation. No purchase order is required for the purchase of assets or consumable goods when required as part of pre -approved projects, for services, or for utility payments by the City. The City Manager shall establish policies and procedures governing the use of purchase orders. Section 12. Adopting chapter 3.49 SVMC. A new chapter 3.49 SVMC is hereby adopted as follows: 3.49.010 Acquisition of real property. The City Manager is authorized to negotiate the purchase of real property, which shall be based upon a fair -market value appraisal of the property. The City shall not pay more than fair -market value for any real property, except as may be approved by the Washington State Department of Transportation on behalf of the City for road construction projects. Final approval of any purchase of real property shall be obtained from City Council prior to purchase; provided City Council may delegate authority for approval and purchase to the City Manager or City staff as may be appropriate. 3.49.020 Disposition of City property. A. Declaring Real and Personal Property Surplus. The decision to declare City property surplus shall rest solely with the City Council. Personal property with a value of less than $10.00 is declared to be of de minimis value and exempt from this provision. Employees of the City shall not be allowed to purchase surplus property from the City. Ordinance 15-022 Page 14 of 16 DRAFT 1. Upon a finding by a department director that the City property is surplus to departmental use, the City Manager shall provide notice of potential disposition to other City departments. If any department director desires to acquire and use the proposed surplus City property, the property may be transferred to the requesting department director, or other authorized representative. 2. If no request for the use of proposed surplus property is received from staff, notice and recommendation of the proposal to declare the City property surplus shall be given to the City Council. The City Council may pass a resolution declaring the City property surplus. 3. The City Council may declare City property surplus upon one or more of the following criteria: a. The City has or anticipates no practical, efficient, or appropriate use for the property. b. The purpose served by the property can be accomplished by use of a better, less costly or more efficient alternative. c. The purpose served by the property no longer exists as determined by a change of policy or practice. d. The property is damaged, inoperable or obsolete and the cost of repairing the same is uneconomical or impractical. B. Sale of Property. Following passage of a resolution declaring City property surplus, City property shall be sold or disposed of in accordance with the following: 1. The City Manager may dispose of surplus personal property by public auction, bid, or other method of sale on terms deemed to be in the best interests of the City. 2. Surplus personal property which is unsellable because of obsolescence, wear and tear, or other reasons may be dismantled, if necessary, and sold as scrap. 3. For surplus real property, the City Manager shall secure a market value appraisal and proceed to sell the same by public auction or through other procedures the City Manager deems to be in the best interests of the City. C. Trade of Real Property. Real property may be traded under the following conditions: 1. If the City Manager determines that the disposal of real property declared surplus under this section could realize greater benefit to the City through consideration other than cash, the City Manager may invite prospective purchasers to tender consideration of cash and/or property. Upon receipt of a bid or offer tendering in-kind consideration, and prior to accepting such bid or offer, the City Manager shall make a report setting forth the benefits of such a transaction. This report shall be made to the City Council at a formal meeting and shall be open to the public. 2. Before accepting any bid or offer containing in-kind consideration, an adequate appraisal shall have been made by a qualified independent appraiser. Ordinance 15-022 Page 15 of 16 DRAFT 3. If the City Council finds that the bid or offer containing the in-kind consideration has more value or benefit to the City than any other bid or offer submitted, the City Manager may accept the bid or offer containing in-kind consideration. D. Lease of Public Property. The City Manager may authorize the lease or sublease of any property, including real property, under such terms and conditions as the City Manager may deem desirable, fair and appropriate, either by use of negotiations or bidding in the best interests of the City. Leases of real property shall not be granted for a period of more than five years, unless otherwise authorized by the City Council. Section 13. Severability. If any part of SVMC 3.30.030, or chapters 3.35, 3.40, 3.41, 3.42, 3.45, 3.46, 3.47, 3.47, 3.48, or 3.49 SVMC is declared unenforceable, invalid, or unconstitutional, such unenforceability, invalidity, or unconstitutionality shall not affect the enforceability, validity, or constitutionality of the remainder. Section 14. Effective Date. This Ordinance shall become effective on May 1, 2016, before which the City shall publish the Ordinance, or a summary thereof, in the official newspaper of the City. Adopted this ATTEST: day of , 2015. City of Spokane Valley Dean Grafos, Mayor Christine Bainbridge, City Clerk Approved as to Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 15-022 Page 16 of 16 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 10, 2015 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Proposed Resolution setting a date for a Public Hearing before the Planning Commission — Request to vacate 340 feet in length of 3rd Avenue. GOVERNING LEGISLATION: Spokane Valley Municipal Code (SVMC) 22.140; RCW 35A.47.020 and RCW 35.79 PREVIOUS COUNCIL ACTION TAKEN: None BACKGROUND: The owner Dan Hultquist requests the vacation of 3rd Avenue, an unimproved section 340 feet in length, ranging from 40 to 50 feet in width, and approximately 13,600 square feet in size. The portion of right-of-way proposed to be vacated is located between Appleway Trail and 4th Avenue just west of Skipworth Road adjacent to six parcels (45212.0703, 45212.0719, 45212.0720, 45212.0721, 45212.0722 and 45212.0723). OPTIONS: Approve Resolution 15-009 setting December 10, 2015 as the date for a Planning Commission Public hearing, or take no action. RECOMMENDED ACTION OR MOTION: Approve Resolution 15-009, setting December 10, 2015 as the date for a Public Hearing before the Planning Commission on Street Vacation Application STV -2015-0001. BUDGET/FINANCIAL IMPACTS: None STAFF CONTACT: Karen Kendall, Planner ATTACHMENTS: (1) Resolution 15-009; (2) PowerPoint Presentation DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 15-009 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, SETTING THE PUBLIC HEARING DATE AND TIME FOR THE PLANNING COMMISSION TO CONSIDER STREET VACATION REQUEST STV - 2015 -0001 PURSUANT TO RCW 35.79.010; AND OTHER MATTERS RELATED THERETO. WHEREAS, the City of Spokane Valley has received a Street Vacation request (File # STV - 2015 -0001) from property owner Dan Hultquist for the vacation of 340 feet in length of 3rd Avenue, located between Appleway Trail and 4th Avenue just west of Skipworth Road and adjacent to six parcels (45212.0703, 45212.0719, 45212.0720, 45212.0721, 45212.0722 and 45212.0723); and WHEREAS, RCW 35.79.010 specifies that the legislative authority shall establish by resolution the time when a Street Vacation application shall be considered by the legislative authority or a committee thereof; and WHEREAS, Spokane Valley Municipal Code 22.140 establishes regulations and procedures for the processing of vacations of public streets (hereafter referred to as "Street Vacation"); and WHEREAS, Spokane Valley Municipal Code 22.140.030 specifies that the Planning Commission shall conduct the public hearing required pursuant to RCW 35.79.010; and shall develop and forward a recommendation for a requested Street Vacation to the City Council. NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County, Washington, as follows: Section 1. Establishment of Public Hearing Date and Time for STV -2015-0001. The required public hearing for Street Vacation Request STV -2015-0001 shall be conducted before the Spokane Valley Planning Commission, December 10, 2015 beginning at 6:00 p.m. in the City Council Chambers at the City Hall of the City of Spokane Valley, 11707 East Sprague Avenue, Suite 101, Spokane Valley, Washington 99206. Section 2. Effective Date. This Resolution shall be in full force and effect upon adoption. Adopted this 10th day of November, 2015. CITY OF SPOKANE VALLEY ATTEST: Dean Grafos, Mayor Christine Bainbridge, City Clerk Approved as to form: Office of the City Attorney Resolution No. 15-009 Establishment of Public Hearing Date and Time for STV -2015-0001 Page 1 of 1 STV -20 15-0001 Overview of street vacation on 3rd Avenue November 10, 2015 z Tr nT J.. I LI.. 1 I 1-14 -1i7„,_,5.,,._ , ].: I ) Ill rt 1 1.Hril 1 ii_1Li 1 _ ' 7 _ ; 7i,,E. ., 1-031i..:1..n i ' i ,' ° ,''.in -p...rj ilL .1--[ L 4_ iv, in :..11•70. . I, ;w -F- '-; , c 197 c rI 23 • --r- I PI 2 ' 5 t I r-tLr -17-= I Lit - - rr m Rirsrd 45 4E4 asso TThri 7Ave- ...,, ..._, ' 4.521)1 03.22. E.. ,... 7:. II 1 f 'i----1 11 -,„c i 7I-'1 I irl"_j_1[ a _0. .0. 2 I ';'4 : :`•-• I nci- Ave5211 0710 1 45211-01 =... 4z: I I Li, f, , ei511 b -' -. e' I 1 F7 —1.---'.--rL__371-1d Alai 1 —31'1 "'S P 0 K A N E It All EY:1 'IT I 1 1 1 17 1 T Li Li '-- --,.. 2, °11.3133 _L ' i .oh • [ 11 III LILL1r Iii: , luj_ Li [1111 ,r,r,L. I 1 ; F -Li i ' LP -k % 1----. Ll ----II - 12,,' [___Lia-- LO -11 L--. -- 1- , — —PD . 7 Z ' L 5 ebiTil 7, , NJ ,. 71' LI I 1- I hiCI:c'il --, -"—...- - e ----Ln— , •,ir 1 , . 1 f-VIILLL! ,.I I_ Area of proposed it2i, 234,1111 4-1-1-'t1.21 ICJ-TH LI -I L-[__' I 1 1 _ A I • 5t 1_,.,,:i1-ji_-th AI -1L LLLT ! ' I I I tit --. r_11- ,7,3CLT_41-1 I .1 iqi 6th A , F. Lh '.-1,, ,y.. LlIT-r7 LI. J-1- street vacation ---r- 1 ri ' _1— i --ry' T-11- '--- '#' rr 1 17, i r - .., _. _ _ -..71-,, : ., , ,t . .___., ,5t,„ A,, • _L..: ,L_z— 4- 9 '' eil----7-' ' 45214 9001 - 1-1-1F-Fil 1 r. L.1j_ -0 IT I 7:5. r_ 9th Aye— : I i!..11.i7: !,Illve 1 I 1.----littirn .1:14; Ayr '-j. ..4. HpilLETC1,1_ r li TF1737j_11:11 u . -07 411 R. _____i__'i ith 'Ave ; 9'03 cc 1 n i fq1 r-- C "1 1 Lrall'ir _ 0 0 th Aye r 2 L 382.78' 63.91 ' 1 19.2) 1 219.70" 1 1 N 1b o 1 PCL# 45212.0703 u� 11:':-1- un FUTURE CUL-DE-SAC 1 1 LOCATION AND SI-IAPE TO 1 BE DETERMINED 83.91 PCI 77.26' 83.91 77 PCL# 45212.0719 219.70' jf..71/ 161.64 FUTURE 15 ti RIW FOR BIKE TRAIL ACCESS. Location and length to be determined = PROPERTY LINES PROPERTY LINE CONSOLIDATION 3RD AVE PORTION TO BE VACATED FUTURE DEDICATION OF CITY RiW EXISTING 12 FT EASEMENT 77 24 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 10, 2015 Check all that apply: ❑ consent ❑ old business ❑ information ❑ admin. report Department Director Approval: ❑ ® new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Approval of the collective bargaining agreement between the City of Spokane Valley and the Washington State Council of County and City Employees; Local 270V, American Federation of State, County and Municipal Employees (AFSCME), for the term of January 1, 2016 — December 31, 2018. GOVERNING LEGISLATION: RCW 41.56 PREVIOUS COUNCIL ACTION TAKEN: None. BACKGROUND: The City of Spokane Valley negotiated the attached collective bargaining agreement with the Washington State Council of County and City Employees, Local 270V, AFSCME Union. It has been agreed upon by the negotiating parties subject to approval by the Council and ratification by the Union members. On October 13, 2015, the Union members voted to ratify the agreement. This agreement includes provisions and updates to secure the City's ability to provide effective and timely services to the City, and clarifies the employment relationship between the City and the represented employees. It supports the City values of fiscal responsibility and employee performance. The agreement is effective January 1, 2016 contingent upon approval by the Council. OPTIONS: Ratify the collective bargaining agreement, effective January 1, 2016 or provide additional direction to staff. RECOMMENDED ACTION OR MOTION: Move to ratify the Collective Bargaining Agreement between the City of Spokane Valley and the Washington State Council of County and City Employees; Local 270V, American Federation of State, County and Municipal Employees (AFSCME), for the term of January 1, 2016 — December 31, 2018, and authorize the City Manager to finalize and execute the Agreement. BUDGET/FINANCIAL IMPACTS: This Contract is consistent with the proposed 2016 City Budget. STAFF CONTACT: John Whitehead, HR Manager ATTACHMENTS : Collective Bargaining Agreement will be distributed to Council at the Meeting CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 10, 2015 Check all that apply: 0 consent ❑ old business El information [X admin. report Department Director Approval: new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Lodging Tax - 2016 Grants for Tourism Promotion GOVERNING LEGISLATION: State Law RCW 82.08, and Spokane Valley Municipal Code 3.20 PREVIOUS COUNCIL ACTJON TAKEN: Thus far in 2015, the Council has been presented with information pertaining to lodging tax on two previous occasions: • July 14 where we discussed: o Lodging tax in general —what it is and how it may be expended. o The Lodging Tax Advisory Committee (LTAC) — what it is and its role in the process. o The Council's role in the process a Council goals and priorities for the LTAC. • August 11 — where Council discussed and reached consensus on the goals and priorities that should be included in the lodging tax grant application and also communicated to the LTAC. BACKGROUND: In 2003 the City implemented a 2% hotelfrnotel tax, the proceeds of which are used to pmol to conventions and tourist travel to our City_ The organizations to which the tax proceeds are distributed are ultimately determined by the City Council which receives a recommendation from the Lodging Tax Advisory Committee. The Advisory Committee is comprised of five members who aro appointed by the City Council. The Committee membership must include: • At least two representatives of businesses that are required to collect the tax, • At least two people who are involved in activities that are authorized to be funded by the tax, and • One elected city official who serves as chairperson of the Committee. The Advisory Committee makes its recommendations based upon a combination of written application materials and a presentation that is made to them by each applicant. On Cctcber 13, 2015, the Lodging Tax Advisory Committee met to consider application materials and presentations from applicants seeking a portion of the $660000 we have appropriated in the City's 2016 Budget. Presentations were made by the HUB Sports Center, Spokane Valley Heritage Museum, City of Spokane Valley Parks and Recreation and Community and Economic Development Departments, Spokane Sports Commission, Spokane County Fair and Expo, Vai1eyfest and Visit Spokane. Following applicant presentations the Committee discussed both the merits of making particular awards to various applicants and how they felt revenues should be allocated. Ultimately, the Committee recommended the following awards be advanced to the City Council for consideration; 1 1) HUB Sports Cutter 2) Spokane Valley Heritage Museum 3) City of Spokane Valley Parks and Rec 4) Spokane Sports Commission 5) Spokane Only Fair & Expo - marketing Ej Valleyfest 7) Valleyfest Cycle Celebration 8) City of Spokane Valley Comm and Eco Develop - 9) Visit Spokane 40,000 35,500 160.000 2010.000 100.000 60.000 10,000 86,150 253,777 40,000 17,200 60,650 121600 45,000 23,900 3,000 30,000 163,660 946.327 560,000 It is noteworthy that at times some organizations apply for funding through bath the Outside Agency and the Lodging Tax award processes. Valleyfest applied for Lodging Tax Funding for 2016, as well as for 2016 Outside Agency funding, and was awarded $13,000 in Outside Agency funding at the September 22, 2015 Council meeting. In previous years both the HUB and Museum have at times availed themselves of this option. OPTIONS: The City Council may only approve applicants and the recommended amounts from the list provided by the Lodging Tax Advisory Committee. The City Council may choose to make awards to all, some, or none cf the recommended applicants in the amounts recommended by the Ledging Tax Advisory Committee. RECOMMUIENDEI] ACTION OR MOTION: No action is required at this time. This topic will carne back before the City Council an December 5, 2015, when a motion consideration will be req ueste d. BUDGET/FINANCIAL IMPACTS: The 2016 Proposed Budget includes total revenues of 6550,300 including $550,000 of lodging taxes. Total expenditures are budgeted at $590,000 including $30,000 to offset advertising at CenterPlace and up to $560,000 to be allocated through this award process. Total expenditures are expected to exceed total revenues by 639,700 and this will be offset through the use cf a portion of the fund balance. The fund balance at the conclusion of 2016 is expected to be $120,549 which should be adequate to cover cash flow needs_ STAFF CONTACT: Mark Calhoun, Deputy City Manager ATTAC I -t M ENTS: • Minutes of October 13, 2015, Lodging Tax Advisory Committee mooting. • Chart reflecting a history of hotelfmotel tax receipts from January 2006 through August 2015. • Fund #105 Hotel/Motel Tax — history of revenues and expenditures — 2011 through 2014 Actuals and 2015 and 2016 Budgets. • Lodging Tax Application and Award History for the years 2003 through 2015. • Separately distributed binder titled "Lodging Tax 2015" that was also utilized by the Lodging Tax Advisory Committee at their October 13, 2015 meeting. Amount LTAC Applicant Requested Recommend 1) HUB Sports Cutter 2) Spokane Valley Heritage Museum 3) City of Spokane Valley Parks and Rec 4) Spokane Sports Commission 5) Spokane Only Fair & Expo - marketing Ej Valleyfest 7) Valleyfest Cycle Celebration 8) City of Spokane Valley Comm and Eco Develop - 9) Visit Spokane 40,000 35,500 160.000 2010.000 100.000 60.000 10,000 86,150 253,777 40,000 17,200 60,650 121600 45,000 23,900 3,000 30,000 163,660 946.327 560,000 It is noteworthy that at times some organizations apply for funding through bath the Outside Agency and the Lodging Tax award processes. Valleyfest applied for Lodging Tax Funding for 2016, as well as for 2016 Outside Agency funding, and was awarded $13,000 in Outside Agency funding at the September 22, 2015 Council meeting. In previous years both the HUB and Museum have at times availed themselves of this option. OPTIONS: The City Council may only approve applicants and the recommended amounts from the list provided by the Lodging Tax Advisory Committee. The City Council may choose to make awards to all, some, or none cf the recommended applicants in the amounts recommended by the Ledging Tax Advisory Committee. RECOMMUIENDEI] ACTION OR MOTION: No action is required at this time. This topic will carne back before the City Council an December 5, 2015, when a motion consideration will be req ueste d. BUDGET/FINANCIAL IMPACTS: The 2016 Proposed Budget includes total revenues of 6550,300 including $550,000 of lodging taxes. Total expenditures are budgeted at $590,000 including $30,000 to offset advertising at CenterPlace and up to $560,000 to be allocated through this award process. Total expenditures are expected to exceed total revenues by 639,700 and this will be offset through the use cf a portion of the fund balance. The fund balance at the conclusion of 2016 is expected to be $120,549 which should be adequate to cover cash flow needs_ STAFF CONTACT: Mark Calhoun, Deputy City Manager ATTAC I -t M ENTS: • Minutes of October 13, 2015, Lodging Tax Advisory Committee mooting. • Chart reflecting a history of hotelfmotel tax receipts from January 2006 through August 2015. • Fund #105 Hotel/Motel Tax — history of revenues and expenditures — 2011 through 2014 Actuals and 2015 and 2016 Budgets. • Lodging Tax Application and Award History for the years 2003 through 2015. • Separately distributed binder titled "Lodging Tax 2015" that was also utilized by the Lodging Tax Advisory Committee at their October 13, 2015 meeting. MINUTES Spokane Valley Lodging Tax Advisory Committee Tuesday, October 13, 2015, 8:30 a.m. Vullcy Council Chambers 11707 E. Sprague Avenue, Spokany Valley, \Va. 99206 APre)4(larace.. wlffiv Tax Advisory Commiltee Ro_thers: C.7764p: Cfmnciin2emb, r Rey., Wrck Atie:inhoi Lee Grormytm, Mira/volt Pa! hire? Mein h Peggy Doering, Vtrikyksr Moijber jef Mu+1.1.h,r Clmck Slacker, 1-N r'B S ChcisieJ inrcvo); Sarah Fo4T. 4.1.1. Oil. CL'imician Chris (.(P,.. Vi•rk 1. Call to Order (1I" \Vick called the. rneciin Lo eriLT cA71,ni;L:.,:l the pro:_ -.2; lor that cach applicant will fui c. ten minutes lor :LL1 after all preseinAi1FJ .oimnitte menil-A-rs would i.vork on milvidual s.:.oring sheet!, vdtich Civil 1L.1[1(1c1.1 to N1s, Taylor Farr.n.°4-1‘. ill show tlic irestilts op on the screcn ELNdisenNsHn purposes, .1111,1 1.1 come LO 1•:::.-)Itt“.-1!7.,:w.,; for Coulicil consiikration_ Chair Wick also highlighted the Goals 1:od• vs.42 of 1.,To.); Revenue's. Interim Finance Dirc...dior1 1r ;von r dr..- information F.,howing1 1 yeAr's nricl explained about the proposed budget airkuidnif.7.11: aboul Lit c.f71"...cli 111I 12f13 ..nal how it amcnrled .the application arid selection pi ;0, rii Ling requirements. i.ILlI xplained dial A is now limited to either accepi I he mnotunsoItIu commith..i... or rcjocl and decline to award specific id alsiz• iwt Iicij mentioned that revenues are nin..1 in 11H:2:As iIlan but 5m.ltivil not affect .the dollar 111101.1.111 for these $560,000 funds. 11. Applicant Presentations; 1. 1-11.113 Sports Center Mr, (..k.unplio, HUB Executive. Lt'irector si [Lit Atierki,h-,:v hay, ovt.1.1011 he estim:ited that from 2010 to 7015, the HUB has hid iii Lv:LoriorniL: imprr.1 froi:1 Lo n- ill 10,71-. ii mentioned inriii•o7ninE,,, E'Veniti and what they are plannin';2 for :7.1116. -L.:NI:di:4d He HUB's t.....:•iiancc on grants Ins decreased. 2, Sp2,1,,meV,:illeVILISC111/11 1P100:1, :rind Hoarti N.-Lon-1E112E ni IIiIiLCi Carel explained that the 1,,lIii 1)o1 c.:Kird.:21:ce now for elrs;id ihCV are one of the few y:....ir-round teuris1 1•1.1-,eLirns ri ):t_ segments of tourisim.,oid the NItiseuin featured in 111:1 p11 oi Wen iiicrene ;1 Smithsonian A I1T4 liavo2 N.1 .1,2U1:1, horrou-iii? ickcard z,:tni pH! to I 2.-LIL•sign the ;\,11.!.„..uni.,-. which ax•cives tlh-aliands of icl they ask ..1.11viitors IL., in" so tliev Aley arc IN T..J 11.11t1 ‘Oly they are in our Spokane 'Ind Recreation lrks aid I r 1ik,L7 Stone, Recreation Coordinator Jennifer Papieh, and Fvergreen Yo'llcylx111 Amociation Operations ManazerlIZ.egional Linik their a...formation to the committee: they extended tIrLiil Fui last w.:r's suppoit In 1.(11-.1m.7. .c.,mstruct new Cowls, .zind siI hat today they seek funds for fc.ur 11 cool. m..ire I TAC MectilIcL Minutes October 13,21315 Pagel ad courts constructed at r••n'''_' :II[::".vs for L`G.-iio ilw• Ill soak!: flit'} :',i, c: :,•; [1i history of the purl: and Iio it became the Vibrant park it Liz 11;m'o iliumiend the splash component which tilt-: City is supporting; saki the usage of the court., I` i, L1' ::,in> \till] over 3.000 pclt[51t': and front just observation it. is. clear the Courts are highly used. t.:':111:-.:ti;111 mentioned some of the ul,ct:ii iiuz evelit£ in 2016 and Mr. Stone stated []l:il Ili.; .L I:ti beLri :I FLIlwlllt1Lrk woof' turd be is e\cilod tis ‘vIii_t Iie secs cn::oaralges I7irrt that this will grow; and .s.:ii.ii the Citv :::.Ii1niticci to cc iiip]ete til] ns l.lort a time a-; possible. 4. Spokane Sports Contltiissic i [:'okane Sports Commission President Eric SawyerIiI,r:mid III it tit.: t',rnirnission is a 501(C)(3) nonprofit . il-1'-.rnic and community development agency; that thL, ai': iLI.nti i i17!' events that they know arc a match l,sr o1 -Ir region and community;said sportsmentioned places such as Plantes Ferris. and the golf courses in Liberty Lake; said i•. uii L'w':.'I t ; ,111 ;List) growing as well as lacrosse. In s ponse to a question about how much space is I1.e::clLdl wi'r kiL Lose; Mr. Sawyer said approximately 70 afros. Also in response to a question about tllc 1;,.",.l' -p 4::c. i' !I . ,l1...vyer said the consultants will give a presentation on their findingand current conr<ep. ,.'.1I :'..:then the Public Facilities District (PFD) ill try to identify a funding mechanism; said they Ilii, t: i;It:lll ifitci a contractor for the design -built process sal II,i iti moving forward; and said they have an agLccnitilt with the Parks Department for the land. S. Spokane County Interstate Fair and Expo Center Hi rector Rich 1-lartzell and Marketing Sales Ma a9,er Hain Gunn! expressed thanks for last year's funding, a id said the exotic animal dis:ll;Iti- t';;r %. til., Stlk:,2s:,l III; :-.:iii 1..1:--: \car they s-.L.•I: 'i;100,0r}t} Lor r1q ii•.ciJint! the Ow; said they have been abli: :0 0IV II ti..i ii 1YIIIi.I_i 1.!L'V -I:'`s; Oil 111. it ,.'ti'tiIC I .I..ic..,..-l_ from mark -ti!it to entertainrnentto pursue bc.rtc_ ilr"ILl dii *art...,; type,: of ... ilk rl..tiariILlit: ;;Cid Llli: "c..II'.; Itiii ,11 IIdanc:_ \vas up 1-4,v about 5,000; said tlie L.'.1invaI proceeds wwcre u17 alt,,I11 r?'' --n ,I '.,.az t1't7d'4. '.5.1ILli !111iti,L1i .,Ler . ii million :'or the ten-day period: ;:I:d more pl'opIL`. LLE` C.'01111 -1::.e'. lti :-..pe kliim' I111}IILv. N'j.-;. 1.1aitti. i:Ed they have to '.' itlance their marketlli ,. to w -direct Lipids to brills, In mon.: unitque:.111'vrinli'iltl-:Iii.1"5t-•. 1 1r:':"tzell rr1cnlltt:lei 1:l;tt their event generaieci over ono IE1o11 slid rc4c:lll Iii_Ilt5 in Ikltt i iir-daw pc: ii.d:. .iii I ,[,id: come frr.ln (. •rrliforiiia, Idaho, Montana and Orion., . Id tlic :::."nivaI has 160 eitllrlcr,•L.es. inost of whom n irav'd w'.iL i 1 h41Tt, and that they spent at least S$5,000 in file[.. loo.,:.:Inti supplies while. they .,ware hero. Chair Wick called for a ten-minute break; the meeting reconvened at ] 0:05 a.m. 6_ Vallevfest Board Members Stephanie Hughes and Ed CIa1l; [,I,:i led that includes over :0t` '. oiiI:ti,*: till As scores of sponsors, and they estin,nle o . r 0100 will .l: ftnii next year, and while lliwrA° 1I:L1;L l}'1'I:'1 iii eat, buy gasoline; and shop; said this 611nlllai t'le_ c'. tn! ins ILItI•, ',ti'o1 200 booths from di,: R: °11[11: '71111 Ii:['1I'i Seflt5$2 million in annual economic Iltlpact;saltl filo',' ,lit 1i: I11�';11;1 $40,000 to pi 01:,01.,: V;I lleyfest as a touris1n destination. Lee Cameron said lie r' r: C - %til'l cvc.in, thing about this i� l i'.:rl t til pl for the return on the investment, and said there is ilc'' >'.u1,ci;I ion or room nights; said he has It.rn 11":ieI;inL'. 4. Ileyfest at his hotel for fifteen years and ended x.117 ',w ilh d};i l Ian.: 7-oor11 flight at their pi -open). M . I 1 I IS ht4 mentioned that they are looking into having more er'ull .. r11; '-;unday, which site said should lilt[ .t :i hok•I .:1rs; said they are volunteers and not high -paid executives and are asking for support; lliat the Ioc,11 businesses support them, and she is asking for a.. show of some civic pride to support this ::clrrilnunity .4 >.liwal; said this City Wants smaller government and t'.!I`. get it because the nonprofit pars on this fc.i-.1 ,tl: IiI1,n1 N ti011i tlluir stronsors pays for such thin''s :ice tl7c: porta-potties, insurance and IVs iail�`,e"t;71t7C77'_"Ill w1 t:`c l'<;ilo fast le C.e!ehratian sLrlrl Mr_ [.,lark explained how the cycle CL 1..Lrrltion started as part of the ten -ye. r anni-vei`s,ti r; i11 lhey seek SI. 0,()00 to market to the region; that rl: t1 yi`rir -, cvcnt will he lily 30, 2fl 1 ti, and a! riders 0.111 ,ttirl :a die norllr C.ei:icnnial trKtiille r<l; said they L,.in :ni„1:,lili.L'. a 1OO-mile ride :1 illi, evt:II[ has LTAC vI{ L 1 \'tinures October 13, 2015 Page 2 of 4 Illirltiit 1^L•cono.i, isvn' popular: ;,,aicl rlai; tip•:11°'.- nlle:adrancc clev.^r Meer !hexa t,lalriL'iitc that ii r, rI, r,, 111 `11.1'i,t In die iireil Irina all the Hies:. ' ii I Lllat tire' rIIIS.'_nec ICE' nl $.2.0,00 inso 1:'a;t'L'. ti.'b41C11:, ar1LI IJ':ralt::IPIC'S. 111 IC:;In ie,e 1t7 :_ 1L9.': Li.}ra. E".':1oul i eti:9yln./. The ie.% I'+Rl: ! i ll{,' .itl.d rlr .ti { .?IUII1ilt�r :1c7CSn't V.rc19_t tE, •.i.. that 61:; Ih :} 1i 1,_L:11 i[ i.al_ poi ,i1'C. i5-_, ."c11t.9nc 'S� ;,Ilk: { '}m Il I1, r1 14' ,I11•_1 lilci, +rl 5rrarc Development l'1 9-1c'I, MO and Gloria Mantz discussed the goal of making Spokane Valley a tourism :1 :-tinatioai; sale flet hottom line is that we have very few facilities that bring in tourism; that they arc II:'11riri from thi: •.riCizeiis and business owners that there are not enough activities that bring in �^isilc:lti tl, tl'i: Irl: working with Visit Spokane to develop a tourism brochure; said Spckaiic Valley lirrrs tail sal s. taut not tourism; and feels the community would support grawlla iati meet : tc tternand Ior more things such as accommodations, restaurants, performing arts, and spectator sports; said our City 4igs behind zlbnu1 35% for tourism spending per capital as compared with Spokara� County and Spokane City; she also explained the trade analysis and of tile project to identify and invest in f<acili':ics c5r strategies to turn our city into a tourism destination; said their project has three phases: pleas,. one will he funded by the City; and they are asking for funding for phase two, which is an evaluation of sir.ati ic: :Iyer were developed in phase one, and performing an economic sensibility study to look at the market potenti,ll. 9. Visit Spokane President and CEO Cheryl Kilday explained that they are a regional organizit.i•;n; and fire .' 1111 promote tourism and visitor spending: said Visit Spokane doesn't own or operate come to Dile area for the recreation and retail: said they support all the otherapplic•rinl, tl t,at,l lily' t'i ;it 411. Lane website; said if someone eo,.. to (]oogle what to do in Spokane Valle>. V.1C 1 .'•i"Itl. til --;11L tilt}1r1d he one of the top three responses; said they look at what's working and holo' t.l 11;11. Whr,1 IIs ,Irt tl.}11I;.` t1'wn better, she also mentioned the maps and brochures and distributed copies to committee n1cmhL There were no further presentations, IIf and IV, LTAC Mcmhrr-., flr•vr•]np and Discuss Funding Rocomnrendaiions 'hair Wick reminded cveryo.it• 1 ir,:r1 ku•e h{IvL about $560,000 that can be awarded, as cL roil ared with they .$946,327 requested. After sheets with the recommended allocations ii\i rc handed to M. I"a.l.or. [:I.:•nlrt,irrf,v IIk::nbcrs' general discussion included comments from Mr. Fiman that he lcial,tro.i al .,II:II ttllnl.l r.i),VC rl 1-1Urn on investment; said the City needs something to attract people and reds sonic ;ai tlat.4,, prep{rail: +t{en`t generote a 1(141)1' Dish flow; said there is noshing here of significance to bring people in; 4:Iiil lie L •t-• room S ni hes associated with the fHUB activities, that he laic.hly r'ccomniends the Sh(e'',. Commission, and 11as no complaints about the Fair. Ms. Doering reminded f .r one that the City :s lookin; . 1,Pro-rnd to having some kind of facility as per the additional tax; said that Iultii liry' has not dorcrioli:•c'L1 nci a .9tudy is a good ser-,ategy; said she wants to suppnrt entities within Spe)1,..I IL, Valley. such {l.i i':ii k uata RveicLiLIOra and Economic: Development, Mr, Stocker said %krilll l.t.._f_'.r,r:,Iilows_ he tried 11) Ir.l1},:r:i.encies dial .,°cry Supp,illie,l ill die hast, and said it would help if tile City would onak:h Iris support 01 1' uk ,lnri { cieation: iai.i Fl i' is Valleyfest Cycle could be expanded and beeonl:• a money 1<1 :;:IlbleinS NV' th Iht Cir, ; Economic Devolapmentand Visit Spokane as he Lck :lir City or wants to crank up their own tourism department, and he snr•r, Oils as overlapping with Visit Spokane. Mr. Cameron stated Tim' owner operator, Iie ,ii ir_:s Mr. Fiarman's and other hoteliers' SC sat.ti r9i;! flew c ret clil'`ietllt tila,-`Ea`4,ti ;;9s;i laic zero -dollar llalr tnai- Iin . )I ie entities have ttothin „ to do with fire rift i lbilit 1 111 ri11 °I -..illlt do they genorate 1 _ t1, hold comically: sraitl his properiti''s ,t.l'.ti iI 1U1 last 1'L:11' thA 1. 1L'} join get nnV "ir'4`17111iI'1 L:1{'nI r!,:krTS r91 the Valley as C'ocl.'r d': Iti'r1u I:.ati tia:11 It Used io 1,4 about compression an.:l + t'irrrag tiw overflow from downtown I'•; I_.11lt`- :pull dna 19ov don"L SCC Ire' is hesitant to .; ice a_1 the 1non ytoothin; that the HUB gelicod11'. on id a ' 1• [)LI -d 1Ike 10 SSC llao IMP lll LApand; the MuSeutn iS largely available tnr'. r`•d111rs LTAC Meeting Minutes October 13, 2015 Page 3 cif 4 wli lL !ire Hi I:1m tliat Civ Fron:Lil h:,.!....1-..1)11.0ve(F: volkvbali coua projuct ry.i. the iii)dingi isai-Pp....imiiii!! r.yrosed to 1..1w :-;111:.-rd-i rather sec the fonds impoit..irKe of 11-pu :Iprrec.:iates Nis. 1...)ocring and Vallevic:-.1. 1 -AL it L not ail driver for howl puticipaiit;i :ire almost all local Spo.kanL-'s naaps are woiiderF' t 11 L1 1 1 puI ly get ink) of poop lo who committed; lie feels the will liave signilkant fiiNiie markoiiiip benefits: and agietP.1 our (1:y has nothing oisignificance to i -i in nipfits7 also rr:citi i oiled. that 1-icIwpo (hilt ould put in for their funding instead of just bo'n. i:ancled $30,000. Chair \Vick said there has heen a lot iii,Liission about .0.- hat forward, and said he le:2k Thic Andy i.ve can deiLT:nipip hox io inovu fort.. or:1: mentioned the positive aspectof Browrr. 'in drid ilk. ,-1..-cS.tioents sofni. for ol ILV1,1111 Es the neighborhood side of the parks: 0 iiii iii1to lose 11)0 moinciiiiim hum 114: 111..4 ..,:;:}tirts Pvt. Cameron mentioned the idea of are self-funded whether by oLtioi money for the entire eleven yearL; and Nvc still doiL1 scc ally :Lotn ioli A deliberations began on 111:121 11 Weil! iOned iliaL !at)'ea[ this CLATIMilluc Ll!tlii 111,,121. I unding rioni -;rane agencies, Ind incifyin.L it 1': otlicr dr.ounts. pnor,...pr 1wo.i. Frc.cr The 1 $.11),000 Heriinge Museum: City al ipukiic Valley Parks and ReLreaii on: Sports Commission: 2:,600 Fir and 1.x.ou Center: S 4O00 S2)00 Valleykst Cycle Celebration: S3,000 Spokane Valley Economic Development: S80,000 Visit Spokane; SI 63.650 TOTAL: S560,000 C!Thir '\\fick clalcs 27. ,.vel! ilh is Critinlidec, for next year. It was moved by Mr_ Fiman, seconded and litlanimouslyagli',"(1 pju Respectfully submitted, Chris Bainbridge, Spokane Valley City Clerk I '1;1 111 ;It LTAC Meeting lviirintes Octal:per 1 2015 Page 1 of 4 CITY OF SPOKANE VALLEY, WA Hotel/Motel Tax Receipts through - August Actual far the years 2006 th r4Ug11 2015 January February March April Lv1dY June July August TOW C0llEtFQns P:IFinancelFinance• Activity Re pvrtslTax Revenuell.vdging Tax120151.105 hQIBI mate) tax 2415.ntsx 2006 1 2007 1 2008 1 2000 1 2010 1 2011 1 2012 1 2013 1 2014 1 2015 20,653.49 20,945.02 24,348.48 34,371.82 32,522.06 34,256.71 49744.62 45,916.16 25,137.92 25, 310.86 29,190.35 37,950.53 31,371.01 36 267.07 56,281.99 51,129.70 25.946 95 24,523.08 27.549,99 40,406.02 35.828.53 46,65935 50,421.37 50.618.35 23,264.21 23,283.95 25.272.02 36,253.83 32,588.80 40,414.59 43,950.26 50.146, 56 22,705.913 23,415.94 24,232.35 39,463.49 3#,683.32 39,935.36 47,385.18 54,922.99 22,21221 22,792.14 24.611.26 38,230.49 33,790.69 41.403.41 49.311.97 57.4 51,68 21,442,32 21,548.82 25.654.64 52,130,37 37,478.44 43,970.70 52,818.60 57 229.23 24.164.84 25,974_98 27,738.65 4;),979.25 40,560.41 47350.15 56.157.26 83,816.45 25,425.40 26,013.52 29,383, 03 48,246.61 41,122 56 52,617.53 51,514.48 70,383,93 27,092.20 27,111.00 32,998.14 50,454.72 44,283.17 56,975.00 61,508.87 72,696.67 9!19.+21115 201510 2014 Difference 5 96 1,667 6.5696 1,097 4,22% 3,614 12,30% 2,209 4.50% 3,161 7.89° 4.357 6.2696 294 4.4696 2,313 3,2 26.2,719.43 202,630.23 306,214.16 275,191.02 286,746.59 289,803.87 312,273.12 327,261.99 354,707.46 373,419.77 1$,712.31 5.28% September 50,126.53 57,280.34 60.711.89 50,817.62 59.418.96 58,908.16 64,250970 70,79409 76,090 59 0.00 October 38,674.17 43,969 14 38.290.40 36.764.36 41.272.35 39,028.03 43,698.9.0 43.835.57 455,604.07 0.00 November 36.417.11 36,341)04 35.582.89 34,054.79 34,329.76 37,339.26 39,301.22 42,542.13 39,000.06 0.00 December 29,147.15 :11,37741 26,296.11 27,131.43 26,776.84 32,523.19 30,432.13 34.238.37 33,256.28 0.00 Total Collec1i€n 417,084.39 461,578 36 467,089.21 423.978.22 448,544.52 457.602.66 490004.07 518,672.15 549,267.46 373,419.77 Rixigel Estimate 350.000.00 400.000 00 400,000.00 512.000.00 380.000,00 450.000,00 430000.00 490.000.00 530.000.00 510.000200 Actual over (under) budg 67.064.39 61.678 36 87,089.21 (88,021.75) 63,544.62 (22,397.34) 00004.07 28,672.15 19,207.46 (135.580.23) Tatat actual cullecliuns as a % of total budget 119.1715 115.39% 116.77'75 32.81% 13.04% 95.3396 113.95% 105.8596 % change in annual total cdletted 7.51% 10.67% 1,10% (9,23%) 5.7'8% 212% 7,08% 96 of budget collected throughAujust 75.06% 73,16% 76.55% 53.7596 75.48% 50.38% 72.82% 103.5445 nJa 5.85% 5,00 n!a 66.79% 66.03% 73.22% 96 4f actual ;Dial collected through August 62.99°5 63,40'5 65.56% 54.91;5 63.93% 53.33% 53.7315 63-1096 64 56% n.18 Chart Reflecting History of :Aeolians through the Monih of August 400.630.00 ; 354,000.00 300,030.00 • 250,000.00 200,030 00 -150r000 GO 1- 100,000.00 50,000.00 13.06 1 •r 2005 260 2008 2009 2010 2011 2012 2013 2014 2615 August July .June LL May L. April Eyarch o February L: January Rage 22 CITY OF SPOKANE VALLEY, WA 2015 Budget Amendment and 2018 Budget Fund #105 - Hotel f Motel Tax Fund Actuals for 2,011 through 2014 2015 and 2016 Budgets Revenues H otellMatel Tax Investment Interest Subtotal revenues 1-1:\Budgets\2016\105 Rev and exp by CTaylor.xlsx Actual 2011 2012 2013 I 2014 2015 As Adopted As Amended 5/28/2015 7/14/2015 7/27/2015 911812015 2016 Budget 457,603 490,004 518,672 549.267 610,000 550,000 550,000 454 592 387 299 300 300 300 458,057 490,596 519,059 549,566 510300 550,300 550,300 Expenditures Tourism Promotion - contacted 472,481 511,756 30,000 0 0 0 0 City directed marketing efforts 0 0 0 0 0 0 Interfund Transfers - #001 CenterPlace 0 30,000 0 30,000 30,000 30,000 30,000 Tourism Promotion 0 0 458,904 546,545 570,000 570,000 500,000 Subtotal expenditures 412,481 541.(56 488,904 576,545 600,4 u 500,000 580,000 Revenues aver (under) expenditures (14,424) (51,100) 30,155 (26,979) (85 /00) (49,700) (39,700) Beginning fund balance 272,356 257.932 __. 206,772 _. 236,927 20 i,940 209,918 - 160,248 Ending fund balance 257,932- 206.772 236,927 209,948 1.0,248 160,248-• 120,548 2015 Awards by Agency HUB Sports Center Spokane County Fair & Expo - marketing Spokane County Fair & Expo - interim marketing Spokane County Fair & Expo - exotic animal display Spokane Regional Sports Commission Spokane Valley Heritage Museum Valleyfest - marketing Visit Spokane City of Spokane Valley - volleyball courts al Browns Park City of Spokane Valley - CnnterPlace - marketing regional events Spokane River Forum - 40,000 30,000 8,000 6,000 120,000 18,400 31,600 230,000 68,000 17,000 1,000 570.000 for LTAC H'\aodgets\2015\Lodging Tax\Lodging Tax Award History 03.15.xlsx CITY OF SPOKANE VALLEY, WA Lodging Tax Application f Award History For the years 2003 through 2015 AGFNCIS 2003 2004 2995 2005 2007 Application 1 Award Application f Award Application r Award Application 1 Award 07 Apply 07 Award 5prg 07 Applj Sprg 07 Awar Armed Forces & Aerospace Musrunl 3,327 a 2,531 0 0 9 0 0 0 0 0 0 Suite Marketing 0 9 0 0 0 0 0 0 0 0 147.500 0 CenterPlace- marketing 0 9 0 40,000 0 9 0 40,000 0 40,000 0 0 CenterPla0e - marketing to region al meeting planners 0 0 0 0 0 0 0 9 9 a 0 0 City of Spokane Valley - Volleyball courts 0 3 0 0 0 0 0 a a a 0 0 City of Spokane Valley - Directed Marketing 9 9 0 0 0 0 0 0 0 0 ❑ 0 Chanter of Gmmrnerce 0 9 0 0 15,440 0 15.440 5,000 50.009 50,000 50,000 50,000 Evergreen Regional Volleyball CourtExpan3ioi 0 0 0 0 0 0 0 a 0 0 0 0 Fair &Expo Marketing 55,370 17,500 35,000 25,000 21,000 18,000 0 0 20,000 20,000 0 0 Fairgrounds 0 0 21,000 15,000 0 0 0 a 0 0 0 0 Friends of Centennial Trail 23480 0 2.000 2.000 0 4 9.000 0 0 0 0 a HLJB SportsCenler 0 9 0 0 0 0 0 0 0 0 0 0 inland IDannrt Association 0 0 0 0 0 0 2,535 9 0 0 2,535 0 Inland NW Sr. Wellness Conference 12.500 0 0 0 0 0 0 a 0 0 0 0 Latah Creek Wire Cellars 20,000 0 0 0 0 0 0 0 0 0 0 0 Liberty lake Rosary Club 0 a a 0 0 0 0 a 0 0 0 0 Plantes Ferry Fork 0 0 71.842 70,GC0 0 0 23,$78 0 30,000 0 0 0 Six Bridges Arts Assoctali4n 0 0 0 0 0 0 0 9 15,000 12,500 0 0 Splash -flown Family Waterpark 230.000 0 0 0 0 0 0 0 0 0 0 0 gpp Coxt 0 0 0 0 0 0 0 0 0 0 0 0 Spokane Ar15 C[irrrn fission 15.000 0 0 0 0 0 0 0 0 0 0 0 Spokane County Fair & Expo Center 0 0 0 0 0 0 0 0 0 0 0 0 Spokane Horse Breeders of Inland NW 5.030 0 0 0 0 0 0 a 0 0 0 0 Spokane Polo Club 30.100 0 0 0 0 0 0 0 0 0 0 0 Spokane R9gr6Aal Sport Commission 120,000 52,200 150,000 100,000 100,900 75.1100 100.000 134,099 100,000 104,000 0 0 Spokane River Forum 0 0 0 0 0 0 0 0 0 0 0 0 Spckbrte Symphony 20,000 0 20,000 0 0 a 0 0 0 0 0 0 Spokane Valley Heritage lyluaeum 40,000 1.000 0 0 22.100 10.000 49,104 5,000 27,450 10.000 0 0 ;S'pakanc Valley Soccer Club 0 0 0 0 0 0 0 0 0 a 0 0 Spokane Winery Association 3,255 0 13,250 2,000 9 0 0 0 0 0 7,500 7,500 Sports USA Sports Complex 103,000 0 0 0 0 0 0 0 0 0 0 0 SV Junior &czar Aux -dation 69,542 24.000 71,992 0 9 0 4,000 4,000 0 0 t7,000 30,300 LIS. Figure Skating 0 0 0 0 0 0 0 0 0 0 0 0 Valleyfest 19,724 2,900 49,700 0 27,200 15,000 25,900 15,000 30,000 25.030 5,400 5,000 Valleyfest (additional fcr Spring 07 for Moat) 0 0 0 0 0 0 0 a a 0 £1,000 0 Visit Spokane (Spokane-Viei:6r=i>t}rrwentie a-f3urddN} 200,000 83,700 250,000 150,000 200,000 195,0U0 200,000 165,000 175,000 175.000 79,00[) 78,000 WetoMaker 3?9,000 0 a 0 0 0 0 a a a 0 0 YMCA 50,000 15,000 12.000 5,000 12,000 5.000 17,000 7.000 0 0 0 0 YMCA Skateboard Pork 0 19,000 0 0 0 0 D 0 0 0 0 c Tclal 1,090,264 215,000 694,155 360,000 397,740 260,000 444,855 325,000 447,450 432,504 313,535 170,800 Page 1 of 3 ll)B+udgeta12015VadgingTax\LadgingTaM Award Hlstary03.15.KI x CITY OF SPOKANE VALLEY, WA Lodging Tax Application A Award History Fpr the years 5003 S ['rough 2015 AGENCIES 2000 2009 2010 2011 2012 Application I Award Application I Award Application 1 Award Application i Award Rid 1 App I Rnd 1 Awrd Rnd 2 App 1 Rnd 2 Awrd Armed Forces A Aerospace Museum 0 U 6 0 0 0' 0 0 0 0 0 Burke Marketing 0 0 0 0 0 ❑ 0 0 0 0 0 0 CenterF ace • marketing 90,000 90,000 0 90000 0 37.500 0 0 0 30.000 0 0 CenlerPlace - marketing to regional meeting planners 0 0 0 0 0 0 0 0 0 0 0 0 City of Spokane Valley - Volleyball courts 0 0 a a 0 0 a 0 0 a a 0 City o1 Spokane Valley - Directed Marketing 0 0 0 0 0 0 U 0 0 0 0 0 Chamber of Carnnterre 155,000 0 0 0 0 0 0 4 0 0 0 0 EveNreen Regional Volleyball Court Expansion 0 0 0 0 0 0 a 0 ❑ 0 0 0 Fair A Expo Marke#Ing 30,1700 30.900 30,000 18,250 0 0 0 0 0 0 0 0 Fairwound5 0 0 0 0 0 0 8 0 0 0 0 0 Friends of Centennial Trail a 0 0 0 0 0 0 P 0 0 a 0 HUB Sports Center 0 0 0 0 0 0 40,000 40.000 50,000 42,500 0 0 Inland Cance Association 0 0 0 4.) 0 0 0 0 0 0 0 0 Inland NW Sr. Wellness Conference 0 0 0 0 0 0 0 0 0 0 0 0 Larch Creek Vine Cellars 0 0 0 0 0 0 0 0 0 0 0 0 Liberty Lake Rnlary Club 0 0 0 0 0 0 0 0 0 8 5,000 0 Plantes Ferry Park 0 0 0 0 0 0 0 0 0 0 0 0 Six Bridges Arts A5sociLlt0n 0 a 0 0 0 a 0 0 a 0 a a Splash•0cwn FarrtulyWalerpark 0 0 0 0 0 0 0 0 a 0 0 0 Spo Con 0 0 0 0 0 0 0 0 70131 0 0 0 Spokane Arts Commission 0 0 0 0 0 0 0 0 0 0 50,00❑ 0 Spokane County Fair & Expa Center 0 0 0 0 0 0 0 0 0 0 20.000 25,900 Spokane Horse Brooders of lnlard NW 0 0 0 0 0 0 0 u 0 u 0 0 SpokarA Pd14 Club 0 0 0 0 0 0 0 0 0 0 0 0 Spokane Regional Sports Commission 175,000 145,000 1001000 115,000 150,400 120,000 155,000 155,000 200,000 155,000 0 0 Spokane RiwerForum 0 0 0 0 0 0 0 0 0 0 0 0 Spokane Symphony 0 0 0 0 0 0 0 0 0 11 0 0 1ipokaneValley Heritage Museum 0 0 30,250 3,250 11.600 5.000 5,000 5.000 5.000 3.900 5.000 1,100 Spokane Valley SoccerCIub 0 0 0 0 0 0 0 0 0 a 25,000 0 Spokane Winery Association 6,300 5.300 9,040 0 0 0 0 0 0 0 0 0 Sports USA sports Complex 0 0 0 0 0 0 0 0 0 0 0 0 SV Junior Soccer AssOOialion 0 0 0 0 0 0 0 0 0 0 0 0 U.S. Figure Skating 0 15,000 0 15,000 0 0 0 0 0 0 a 0 Valleyfest .10,000 30,000 50.000 27,500 50,000 30,000 50,000 35,000 50,000 0 50,000 30,000 Val leyfest (additional for Spring 07 (for float 0 a 0 a 0 a 0 0 a 0 0 0 Visit Spokane (Spokane Visitor-Convention-Bureat+) 025.00Q 306,000 336,000 736,000 275,000 195,000 250,000 250,000 0 0 275,000 251,720 WebNQaker 0 0 0 a 0 0 0 0 a 0 0 0 YMCA 0 0 a 0 0 0 0 0 0 a 0 0 YMCA Skateboard Park 0 0 0 0 0 0 0 0 0 0 0 0 Total 823,300 524.300 545,250 505,000 485.500 387.500 610.000 406,000 375,131 251,5005 440.000 308,720_ Page 2 of 3 I1t1Budgelit2015\Lodging TaxiLadeine 1 ars Award H ibtory 03-15.xlsx CITY OF SP'CKANE VALLEY, WA Lodging Tax Application! Award Fletory For the yrars 2013 through 2016 AGENCIES 2013 2014 2015 Application 1 Award Application 1 Award Application 1 Award Armed Forces & Aerospace Museum 0 0 0 0 0 0 Surke Marketing 0 0 0 0 0 17 CenterPIace-marketing 0 30,000 30,005 30,000 30,000 30.000 CanterPlace - rrlarkeling 1.0 regional meeting planners 0 0 Cr 0 30,000 17.000 City of -Spokane Valley -Volleyball courts 0 0 0 0 120.000 69,000 City of Spokane Valley - Directed Marketing 0 55,000 0 0 0 0 Clrarnber of Commerce 5 0 0 0 0 0 Evergreen Regional Volleyball court Expansion 0 0 1,500 1.305 0 0 Fair & Expe Marketing 0 0 0 0 0 0 Fairgrounds 0 0 0 0 0 0 Friends of Centervrfal Trail 0 0 5,600 0 0 0 HUB &por1s Center 50.000 21,100 40,0041 36,000 40.000 40.000 inland barna Association 0 0 0 5 0 0 inland NW Sr. Wellness Conference 0 0 0 0 0 Cr Latah Creek' fine Cellars 0 0 0 0 0 0 Liberty Lake Rotary Club 0 0 5,000 0 0 0 Plantes Ferry Park 0 0 0 0 0 0 Six Bridges Arts Associ tion 5 0 a 0 0 0 Spleeh-Dc nn Family Wsturpark 0 0 0 0 0 0 Sp4 Can 0 0 0 5 0 0 Spokane Arts Commission 0 0 0 0 0 0 Spokane County Fair & Expo Censer 30,000 27.8130 50,000 39,800 44,000 44,000 Spokane Horse Breeders of Inland N1111 0 0 0 0 0 0 Spokane Polo Club 0 0 0 0 0 0 Spokano Regional Sports Commission 200,000 150,200 200,0a0 193,800 200,000 120,000 Spokane Ritter Forlirfl 0 0 0 0 1,000 1,000 Spokane 5ymPhc li 0 0 0 0 0 0 Spokane Valley Heritage Museum 12,000 6.400 20,000 13,100 28,209 18.400 Spokane Valley Soccer Club 0 0 0 0 0 0 Spoka na 4Vnery } GSUC12il0n 0 0 0 0 0 0 'spore USA sports complex 0 0 0 0 0 0 SV Junior $omen Assocjalion 0 0 0 0 0 0 U.3- Figure Sk8800 0 0 0 0 0 0 Valleyfest 50,000 35,200 50000 20,000 64,000 31,600 Valle lest (additional for Spring 07 {foritoal] 0 0 0 0 0 0 Visit Spokane (Spokane-ViSit6r 'aaueraieas-Bareael 350,000 184,800 280,000 247,000 328,430 230,000 vuehb,latfer 0 0 0 0 0 0 YMCA 0 0 0 t7 0 0 YMCA Skateboard Park 0 0 0 0 0 0 Total 592,000 510,5001 583,1001 577.0001 885,6301 600,000 Page 3 of 3 3112/2015 Total A 7plicatian Award 5,858 147,500 0 150,000 457500 30,000 17,000 120,000 58,000 0 55,000 285,880 105,000 7,500 7,300 194,376 128,750 21,000 15,000 41,080 2,000 220,000 179,700 5,070 0 12,500 0 20,000 0 10,000 0 125,713 20,000 15,000 12,500 230,000 0 )0,131 0- 65,000 0 154,000 137,500 5,830 0 30,100 0 2,050,000 1,5a5,200 1,000 1,400 40,000 0 255,723 82,150 25,000 0 38.335 17,800 103,005 0 189.484 59,100 9 30,090 611,521 303.100 6.000 0 5,522.430 2,836.220 39.000 0 91 aria 37,005 5 18.005 6.937,039 8.035.820 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 10, 2015 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: 2016 Annual Comprehensive Plan Amendment (CPA) Docket GOVERNING LEGISLATION: The Growth Management Act (GMA) RCW 36.70A. PREVIOUS COUNCIL ACTION TAKEN: None. BACKGROUND: The Growth Management Act (GMA) allows local jurisdictions to update comprehensive plans no more than once each year. The City codified this process in Section 17.80.140 of the Spokane Valley Municipal Code (SVMC). The deadline for Comprehensive Plan Amendment requests was October 31, 2015. The City did not anticipate opening the 2016 amendment cycle as it would have conflicted with the projected timeframe to complete the Comprehensive Plan update. However, since the update process was delayed, the annual amendment cycle was advertised to allow for applicants to make application whose timing may be affected by the prolonged timeline. Comprehensive Plan Amendments are divided into two categories - map amendments and text amendments (including charts, tables and graphics). Comprehensive Plan amendments may be privately initiated or proposed by City Council or staff. Most privately initiated amendments deal with land use changes. The City has received one privately initiated amendment from AVISTA Corporation. See Attached Docket. City initiated text amendments generally include changes to the Land Use, Transportation, Capital Facilities, Economic Development, or Bike and Pedestrian Chapters that reflect changes associated with population data, land quantity analysis, city projects, financial plans, or land use activities. However, the City is in the middle of its GMA required update and will not propose any changes to the current plan. Staff will present the Docket for Council's Motion Consideration at the November 17, 2015 meeting. OPTIONS: N/A RECOMMENDED ACTION OR MOTION: N/A. BUDGET/FINANCIAL IMPACTS: N/A. STAFF CONTACT: John Hohman, Community and Economic Development Director; Lori Barlow, AICP, Senior Planner Attachment: 2015 Comprehensive Plan Docket City of Spokane Valley 2016 Comprehensive Plan Amendment Docket PRIVATELY INITIATED COMPREHENSIVE PLAN AMENDMENTS File Number Map or Text Summary of Amendment CPA -2015-0001 Land Use Map 2.1 Request to change 6 parcels owned by AVISTA Corporation from Low Density Residential to Light Industrial at the intersection of Elizabeth and Montgomery Road Updated 11/2/15 Comprehensive Plan Map Study Area 35121.5501 35121.5502 35121.5601 LDI 35121.5602 35121.5901 35121.6001 6 r Hve— CPA-01-16 Request: Spokane Applicant: Avista Change the Comprehensive Plan map from LDR to N Valley Parcel #: 35121.5501 - .5502 LI; subsequent Rezone from R-2 to 1-2 L\ A .0,0 35121.5601 .5602 35121.5901-.6001 Vicinity Map 35121.5502 Cep �' ter. CPA -01-16 Request: Applicant: Avista N Change the Comprehensive Plan map from LDR to 7 e ' Parcel #: 35121.5501 - .5502 n LI; subsequent Rezone from R-2 to 1-2 L\ �iVal ley 35121.5601 -.5602 ,v 35121.5901-.6001 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 10, 2015 Check all that apply: ❑ consent ❑ old business ❑ information ® admin. report Department Director Approval: ❑ ® new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Preview of redesigned City Website GOVERNING LEGISLATION: None PREVIOUS COUNCIL ACTION TAKEN: None. BACKGROUND: In August of 2015, City Staff began a process to redesign the City's website in response to a greater number of the public accessing information through mobile devices. This update process also allowed the City to incorporate other features that make the website more capable in terms of showcasing the attributes of the City and providing simplicity of use. After a short implementation phase, the City plans a "go live" date in mid-November. OPTIONS: Discussion only. RECOMMENDED ACTION OR MOTION: Discussion only. BUDGET/FINANCIAL IMPACTS: The redesign of the Website will be accommodated within the existing 2015 City Budget. STAFF CONTACT: John Whitehead, HR Manager ATTACHMENTS None To: From: Re: DRAFT ADVANCE AGENDA as of November 5, 2015; 8:30 a.m. Please note this is a work in progress; items are tentative Council & Staff City Clerk, by direction of City Manager Draft Schedule for Upcoming Council Meetings November 17, 2015, Study Session Format, 6:00 p.m. [due Mon, Nov 9] ACTION ITEM: 1. 2nd Reading Proposed Ordinance 15-020 Adopting Marijuana Findings of Fact - Erik Lamb (20 minutes) 2. 2nd Reading Proposed Ordinance 15-021 Amend SVMC 2.65 Credit Accounts - Driskell/Lamb (15 minutes) 3. 2nd Reading Proposed Ordinance 15-022 Amending SVMC 3.30 Purchasing, etc. - Driskell/Lamb (15 min) 4. 1St Reading Proposed Ordinance 15-023 Findings of Fact, Moratorium Extension - Erik Lamb (10 minutes) 5. Motion Consideration: Comprehensive Plan Docket - John Hohman (10 minutes) NON -ACTION ITEM: 6. Chamber of Commerce Big Five (tentative) - Mike Jackson 7. Shoreline, Draft Adoption Ordinance - Lori Barlow 8. Amending SVMC for Consistency with SMP (CTA 2015-0005) - Marty Palaniuk 9. SRTMC Interlocal Agreement - Eric Guth, Sean Messner 10. City Hall Update - John Hohman 11. Community Minded TV Agreement - John Pietro 12. Legislative Agenda Update - Mike Jackson , Briahna Murray 13. Advance Agenda November 24, 2015 - no meeting (Thanksgiving week) December 1, 2015, Study Session Format, 6:00 p.m. ACTION ITEM: 1. 1St Reading Proposed Ordinance 15-023 Findings NON -ACTION ITEMS: 2. Fee Resolution for 2016 - Chelsie Taylor 3. Code Enforcement Update - Luis Garcia 4. Historic Preservation - Karen Kendall 5. Hauling Uncovered Loads -Cary Driskell 6. City Hall Update - John Hohman 7. Advance Agenda 8. Info Only: (a) Dept Reports (normally due for Nov 24 mtg); (b) Bike Helmets (20 minutes) (15 minutes) (15 minutes) (10 minutes) (15 minutes) (15 minutes) (25 minutes) (5 minutes) [*estimated meeting: 190 minutes] [due Mon, Nov 23] of Fact, Moratorium Extension - Erik Lamb (10 minutes) (20 minutes) (20 minutes) (20 minutes) (15 minutes) (15 minutes) (5 minutes) [*estimated meeting: 105 minutes] December 8, 2015, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. First Reading Ordinance adopting SMP - Lori Barlow 3. First Reading Ordinance Amending SVMC, Consistency w/ SMP (CTA 2015-0005) 4. Motion Consideration: SRTMC Interlocal Agreement - Eric Guth, Sean Messner 5. Motion Consideration: LTAC Allocations -Mark Calhoun 6. Mayoral Appointments- Planning Commissioners - Mayor Grafos 7. Motion Consideration: Councilmember Gothmann to Participate via Telephone Jan 5 8. Motion Consideration: Legislative Agenda - Mike Jackson 9. Admin Report: Advance Agenda Draft Advance Agenda 11/5/2015 9:41:45 AM [due Mon, Nov 30] (5 minutes) (10 minutes) - M.Palaniuk(10 min) (10 minutes) (20 minutes) (10 minutes) mtg (5 minutes) (10 minutes) (5 minutes) [*estimated meeting: 95 minutes] Page 1 of 2 December 15 2015, Study Session Format, 6:00 p.m. ACTION ITEMS: 1. Second Reading Ordinance adopting SMP — Lori Barlow 2. Second Reading Ordinance Amending SVMC, Consistency w/ SMP (CTA 2015 min) 3. Proposed Fee Resolution for 2016 — Chelsie Taylor NON -ACTION ITEMS: 4. City Hall Update — John Hohman 5. Advance Agenda [*estimated December 22, 2015 — no meeting December 29, 2015, Study Session Format, 6:00 p.m. 1. City Hall Update — John Hohman 2. Advance Agenda 3. Info Only: Department Reports (normally due for Dec 22 meeting) [*estimated January 5, 2016, Study Session Format, 6:00 p.m. 1. Council Officer Elections for Mayor and Deputy Mayor — Chris Bainbridge 2. City Hall Update — John Hohman 3. Advance Agenda [due Mon, Dec 7] (10 minutes) -0005) — M.Palaniuk(10 (10 minutes) (15 minutes) (5 minutes) meeting: 50 minutes] [due Mon, Dec 21] (15 minutes) (5 minutes) meeting: 20 minutes] [due Mon, Dec 28] (15 minutes) (15 minutes) (5 minutes) [*estimated meeting: 35 minutes] January 12, 2016, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Mayoral Appointments: Councilmembers to various Committees/Boards — Mayor 3. Admin Report: Advance Agenda January 19, 2016, Study Session Format, 6:00 p.m. 1. City Hall Update — John Hohman 2. Advance Agenda January 26, 2016, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Mayoral Appointments: Lodging Tax Advisory Committee — Mayor 3. Admin Report: Advance Agenda 4. Info Only: Department Reports *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Avista Electrical Franchise Coal/Oil Train Environmental Impact Statement False Alarm Program Sidewalks and Development Sports Facilities Interlocal Agreement Draft Advance Agenda 11/5/2015 9:41:45 AM [*estimated [due Mon, Jan 4] (5 minutes) (10 minutes) (5 minutes) meeting: 20 minutes] [due Mon, Jan 11] (15 minutes) (5 minutes) [*estimated meeting: 20 minutes] [due Mon, Jan 18] (5 minutes) (10 minutes) (5 minutes) [*estimated meeting: 20 minutes] Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 10, 2015 Department Director Approval: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ® information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Draft Legislative Agenda 2016 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: At the October 20, 2016 Council meeting, Council discussed possible items to include on the 2016 Legislative Agenda. BACKGROUND: This is an opportunity for Council to discuss potential items for the 2016 Legislative Agenda and to discuss the legislative calendar for 2016. October: • Staff and Council prepare city legislative agenda and policy statements. The legislative agenda shows track changes from the previous legislative agenda. December 81 • Council formally approves the legislative agenda. December 91 • Council meets w/ legislative delegation to discuss legislative agenda. o Develop dates early so we can schedule meetings January • Session Begins • AWC Days are: 1/27-1/28. o Schedule meetings with legislators well in advance. OPTIONS: For information only. RECOMMENDED ACTION OR MOTION: For information only. BUDGET/FINANCIAL IMPACTS: STAFF CONTACT: Mike Jackson ATTACHMENTS: Draft 2016 Legislative Agenda & Policy Statements Spokan' e��` _Valley 2016 DRAFT Legislative Agenda Transportation Funding Request — Barker Road/BNSF Grade Separation (overpass/underpass) The City of Spokane Valley supports identifying future funding opportunities for the Barker Road/BNSF Grade Separation project. As the state experiences an increase in rail traffic, this particular intersection will become increasingly congested and dangerous. This project will separate vehicle traffic from train traffic and remove the at -grade rail crossing. The total anticipated cost is $29.2 million. The City has secured $5.84 million from the Washington State Freight Mobility Strategic Investment Board and the project has been identified as regionally significant by the Inland Pacific Hub Study. The City is able to contribute $1.294 million. Contribution from BNSF is $346,000 and from the 2009 Earmark is $720,000. The City is seeking $21 million in future funding for the Barker Road/BNSF Grade Separation. Additional benefits include: Improve the Level of Service (LOS) of 'F' at this intersection, allowing for new development in the industrial -zoned portion of the City; improve emergency access; and help to address concerns about coal trains, including impeded traffic flow, increased whistle noise, and train - vehicle conflict safety. Additional Authority to Recoup Code Enforcement Costs The City of Spokane Valley seeks legislation to provide cities with additional tools to recoup costs for enforcing code compliance when a court order has been issued and a city performs the abatement itself or through a contractor. In particular, the city supports establishing first priority lien authority to assist in the cost recovery. The City supports the Association of Washington Cities' legislative agenda items that serve the best interests of Spokane Valley. Policy Statements - 2016 Legislative Session This document is an internal document designed to provide guidance to City staff and the City's lobbyist. The policy statements in this document allow the City to quickly take positions on legislation. It is not all inclusive of all policy positions that the City may take throughout a session. Prevailing Wage — Spokane Valley supports reforming state prevailing wage statutes to the benefit of business, including aligning state statutes with federal law. Spokane Valley would support revisiting HB 1455 which would allow cities to opt out of paying prevailing wages on certain projects. Recreational Immunity — Spokane Valley supports legislation that extends recreational immunity to trails that serve both a recreational and transportation purpose. State -Shared Revenues — Spokane Valley supports maintaining funding for state -shared revenues. These funds include the Liquor Excise Tax account, Liquor Profit Revenues, Streamlined Sales Tax Mitigation, Municipal Criminal Justice Assistance Account, and City -County Assistance Account. Marijuana Lounges — Spokane Valley supports the statewide ban on marijuana clubs/lounges. The City opposes any legislation removing or altering this ban. Right -to -Work — Spokane Valley would support legislation that would make Washington a Right -to Work State allowing employees to choose if they wish to be represented by a union. B&O (Business and Occupation) Tax — Spokane Valley would support a reduction or removal of State B&O tax to make Washington more competitive and business friendly. L&I (Labor and Industries) — Spokane Valley would support reform to L&I to make it more efficient and more business -friendly. Spokane jUalley Operations & Administrative Services 3rd Quarter 2015 Operations & Administrative Services 3rd Quarter 2015 ADMINISTRATIVE: • False Alarm Program Analysis • 2014 Law Enforcement Costs Settle & Adjust Review • 2016 Law Enforcement Cost Estimate Review • 2014 Countywide Cost Plan Review • 2015 Justice Assistance Grant Award Processed • Mail Machine Contract Processed • CAD/RMS System Terms Negotiation • Driving While License Suspended Division Program Evaluation • PEG Funding Program Evaluation • 2016 SCRAPS Budget Review • Guaranteed Ride Home Program Evaluation • Public Safety Testing Evaluation & Recommendation • New Crime Analyst Position Evaluation • New Public Defender Investigator Methodology Development • Design of New City Hall • 2016 Budget Preparation • 2016 Budget Presentation— PowerPoint HUMAN RESOURCES: Recruiting/Employment Activity to Fill Budgeted Positions: Recruitment Filled or Recruiting Permit Facilitator Recruiting PT Recreation Assistant— Host Recruiting Senior Engineer— Project Manager Filled Assist. Engineer— Stormwater Filled Engineering Technician— Lim Term Filled Accounting Technician Filled Special Projects: • Website Redesign • Collective Bargaining Labor Agreement for 2016-2018 Page 1 Spokane jValley Operations & Administrative Services— 3rd Quarter 2015 Public Information 3rd Quarter 2015 • MEDIA RELATIONS: Media contacts: 19 Does not include those that were subsequently referred to another City resource or multiple contacts on same request. Media releases & traffic: 61 Including: 6 calendar requests, 38 traffic alerts, 17 regular & 0 snow information Earned media stories: 57 Does not include all television/radio/web as not all are available online Equivalent ad value of earned media stories: $6,098.01 This total is just for known broadcast coverage as not all broadcast media make copies available for online retrieval, and calculates blog coverage based on one minimum ad size. Total media stories: 131 Does not include ads, police reports, or all television/ radio/web as not all are available online. • Citizen Contacts: 27 • Media Release email distribution subscribers: 553 • Traffic Alert email distribution subscribers: 570 • Snowlnfo Email subscribers: 562 • Hot Topic Community ENewsletter Subscribers: 746 • Website Updates: 18 Areas of Significant Focus: • Training new intern • Solid Waste CPG • Valleyfest • Parks & Rec summer programs/ events media releases • Traffic alerts Page 2 SOokane Operations & Administrative Services- 3rd Quarter 2015 Website Summary 3rd Quarter 2015 3rd Quarter 2015 July August September Year to Date Unique User Sessions 16,912 14,536 16,486 13,1126 Top Five Pages Viewed Employment 5,280 5,004 4,049 44,381 Pools 5,573 3,117 339 20,736 Parks & Recreation 2,991 2,342 1,173 19,997 Police 1,645 1,565 1,388 14,674 Permit Center 1,426 1,534 1,348 13,523 Top Five "Referrer" Websites Google 10,439 9,046 6,505 68,950 Spokane County 1,202 1,131 1,111 9,985 County Ideas 133 115 123 1,025 Spokanecares.org 167 142 55 1,062 Centerplacesv 90 77 133 875 Page 3 Spokane jUalley Operations & Administrative Services' 3rd Quarter 2015 CENTRAL RECEPTION 3rd Quarter 2015 BUSINESS Registrations: 400 New & 1,598 Reactivations VISITOR VOLUME: 556 Total Visitors CALL LOG VOLUME: 1,919 Total Calls 700 600 500 400 300 200 100 0 D w V 0 c 0 U 2 E 0 To O July H August September Page 4 Spokane jUalley 120 100 -` 1 80 60 40 20 0 Operations & Administrative Services- 3rd Quarter 2015 E-GOV C.A.R.E.S. REQUESTS 3rd Quarter 2015 ro�e� �oJa\ a�at• Q° a�S oa6 aP e? 0 • 0•)5 hoC\ .2,1210 e` cc7 h�1 gat c,C e� o' �e e � ��frei pt LP \ Q. �' I. July • August September age 5 Spokane j Valley PARKS AND RECREATION THIRD QUARTER REPORT JULY—SEPTEMBER 204.5 ADMINISTRATION AND PARKS: • Summer is typically the busiest season with the parks themselves, and this year was no exception; from working closely and troubleshooting with Senske and their maintenance crews, to managing shelter and ball field reservations, to handling questions and issues with the public. We made around 322 shelter reservations alone. • Contracts/projects worked on in the third quarter include: o Professional Services for the CenterPlace Roof Repair Project o Construction Contract for the CenterPlace Roof Repair Project o Professional Services for the Edgecliff Shelter Project o Construction Contract for the Edgecliff Shelter Project o Professional Services for the Old Mission Trailhead Project o Construction Contract for the Old Mission Trailhead Project o Construction Contract for the CenterPlace Lounge Flooring Project • After 58 years of serving the community for many family and group gatherings, the picnic shelter at Edgecliff was replaced with a shiny, new, larger one. • We held a community planning meeting in July for a Pocket Dog Park at Valley Mission Park. Participants were asked for their input and ideas regarding types of features and amenities they would like to have. This will be Spokane Valley's first dog park, and it has been met with much enthusiasm. Construction of Phase I is expected to be built this fall and open for use. It will be built on the 1.14 -acre former Senior Center site at the NW corner of Mission and Bowdish. We plan to continue with Phase II in the spring. • Monthly meetings with the Centennial Trail Coordinating Council have continued. • Staff continues to be involved with the new City Hall committee and attending weekly meetings. • An overview of our department was presented to the Sunrise Kiwanis members at their monthly meeting. • Plans are being made for a Community Cleanup Day by Valley Christian to take place in October. • Each year in September, the Valleyfest community event is an important focus for our entire Parks and Recreation staff. Mirabeau Point Park certainly is well used that weekend as an excellent venue for families and visitors to enjoy its many activities. • Our Department participated in the Appleway Trail "Unveil the Trail" event in July. Meetings were held, a theme was chosen, and we manned a booth for trail walkers at the event, handing out information and refreshments. 1 CENTERPLACE: • Staff took 231 CenterPlace reservations during the 3rd quarter of 2015. We have 96 additional events booked this year over the same period in 2014. We continue to see an increase in all types of events at CenterPlace. • Staff were on hand participating with a booth at the 2015 Northwest's Premier Bridal Festival in September. It was a very successful show with over 1400 participants and 500 brides. We will be emailing information to interested brides/ grooms and scheduling tours over the next couple of weeks. • CenterPlace Regional Event Center is 10 years old already! We held its 10 -Year Anniversary Celebration on September 23rd Members of the Mirabeau Point Trustees, local dignitaries, and citizens were all invited to the anniversary party. Steve Jurich, Former Mayor Diana Wilhite, and Deputy Mayor Arne Woodard all spoke regarding what CenterPlace means to our community and shared its history. In celebration, a short video was produced promoting CenterPlace and will be aired on Community Minded TV for one year. A commemorative poster was designed and hand - drawn by a local graphic artist. It is available for purchase for $5 at the front desk, while supplies last. Come and get yours today! • Our CenterPlace Coordinator, Carol Carter, is on the Valleyfest committee all year long and instrumental in planning, coordinating, and organizing all events taking place on CenterPlace grounds. CenterPlace staff was involved with hosting Valleyfest. It was an extremely successful event and we are looking at splitting the events that take place at the facility into two days next year to help alleviate overcrowding as the activities are growing larger each year and more space is needed. This should also encourage visitors to stay overnight in Spokane Valley as the events at CenterPlace itself will spread over the two-day weekend. • We were happy CenterPlace was a location for the Greater Spokane Valley Chamber of Commerce's gathering as part of their BIG 5 community engagement effort. The effort is to "identify and drive community -wide initiatives that stimulate community vitality and nurture economic prosperity for the Greater Spokane Valley region. REGIONAL EVENT CENTER TII !LEHEITERSAIRT RECREATION AND AQUATICS: • To celebrate National Parks and Recreation Month in July, the Recreation summer staff held Fun Friday events every Friday for the month. The staff traveled to two different Spokane Valley Parks bringing with them fun, engaging activities for the park patrons to participate in. This got people out visiting parks they normally would not attend to expand their knowledge of our park system. • On July 10, we partnered with the YMCA as part of their Healthy Kids Day event, by conducting a photo scavenger hunt in Discovery Playground. • Friday, July 24, was the Outdoor Movie, "Paddington," in Mirabeau Meadows. This was our first movie with a sponsor. WSECU was our $1,000 event sponsor and it was a wonderful event and experience with over 500 in attendance. WSECU handed out Frisbees and ice cream bars to the crowd and have already expressed their interest in being a sponsor again next year again at the $1000 level. Unfortunately, the August movie had to be cancelled, due to poor air quality during all the wildfires. • The 2015 FREE Summer Park Program serviced 2,055 children at Valley Mission, Terrace View and Edgecliff Parks over the nine -week program. FREE Breakfast and Lunch was also provided by the East Valley School District Meal Program. This is a valuable program for children in our community who cannot afford day camps or who are left at home alone during the summer. Also there are many participants that are visiting their grandparents for the summer and they bring them to our parks. • We had 562 kids from ages 6-11 yrs., who participated in our 10 -week Summer Day Camp. Each week was full to capacity with a wait list of up to 10 on some weeks. • There were 70 canine participants at our 4th Annual Paws in the Pool Dog Swim at Valley Mission Pool. Our sponsoring vet was Cheney Vet Clinic. The number of woofers participating was down slightly from last year, in large part due to air quality. • Our pool season went swimmingly well again, with Valley Mission, Terrace View, and Park Road Pools generating $3,076.75 more than 2014. This is even with our department having to cancel some end -of -season swim lessons and open swims due to poor air quality from area wildfires. There were 30,612 open swim visitors, 112 swim team participants, and 1,470 swim lesson participants. • The Valleyfest Pancake Breakfast was again a success with 10 very enthusiastic high school volunteers from University High School, Central Valley High School, and East Valley High School. Also, Councilmembers Bill Gothmann and Chuck Hafner joined in on the fun of the event! Thank you to all! • The new Fall & Winter Recreation Guide was distributed to the public. This handy guide is chock-full of fun activities and useful information about our department and what is being offered, appealing to all ages. SENIOR CENTER: • Spokane Community Colleges' Act 2 program sponsors classes, which provide "continuing education for those who are retired or preparing for retirement." Shortly before the summer break, The Current newsmagazine did a feature on the art classes and how they prove art can be an acquired skill. This was also good coverage spreading awareness of our CenterPlace facility. • Participation typically declines for the summer months, and starts to pick up again in September. Many seniors are busy doing other summer activities, and Act 2 classes are on break; however, the popular aerobics class did continue through. • The Association has been struggling with the lack of volunteers at the reception desk. The Board of Directors is looking into solutions for continuity of customer service at the desk. • The Tuesday afternoon Ceramics class and Pine Needle Basket Weaving class have both dissolved. • The Board decided to keep the Wednesday afternoon dance if participants would give a $4 suggested donation to cover the cost of the band, which is $100 per week. The dance seems to be holding its own. After all, it's a great place to take your sweetie out on a date and listen and dance to live music for a low cost. • Meals on Wheels was relocated into the Fireside Lounge and is working well. Everyone seems to be content with the new location and are especially enjoying the lovely view from upstairs. • The Association offered a free flu shot clinic in our Wellness Center with Rite Aid Pharmacies. There were 14 people who received shots. Two more clinics are planned for October. Numbers That Count... July August Sept. Total Attendance 2,634 2,526 2,577 Billiards Room Participants 356 404 423 Pickleball Participants 517 306 489 4 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 10, 2015 Item: Check all that apply: ❑ consent ® information Department Director Approval: ❑ old business ❑ new business ❑ public hearing ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Sullivan Road W Bridge Replacement Project #0155 —Centennial Trail Realignment Change Order GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: Approved Freight Mobility Strategic Investment Board (FMSIB) Applications on May 25, 2010; Admin Report on March 8, 2011; Admin Report on August 23, 2011; Admin Report on Temporary Repairs on September 20, 2011; Info Memo on TIGER III Grant Application on September 27, 2011; Approval of surveying and topographic mapping contract with CH2M HILL on November 1, 2011; Info Memo on TIGER IV Grant Application on February 14, 2012; Authorized execution of Supplemental Agreement Number 1 with CH2M HILL for Preliminary Design services; Info RCA regarding the Final Design Scope of Work on July 24, 2012; Approved Final Design Phase Contract with CH2M HILL on July 31, 2012; Info RCA on November 6, 2012; Motion to Approve on November 13, 2012 regarding the De Minimis Determination on Impacts to Sullivan Park and Centennial Trail; Approval of award of Sullivan Park Improvements project, Phase 1 -Sullivan Road West Bridge Replacement on August 27, 2013; Info RCA on February 25, 2014; Approval of award of Phase 2 construction contract on July 22, 2014; and Info RCA on October 7, 2014 and Motion to Approve on October 14, 2014 for a CH2M HILL Supplemental Agreement for Construction Services; Admin report on revised De Minimis determination on impact to the Centennial Trail on October 6, 2015; Motion to Approve on October 13, 2015 regarding the revised De Minimis Determination on Impacts to the Centennial Trail; City Manager comments and Council agreement on October 20, 2015 for City Manager to execute Centennial Trail realignment change order based on Finance Committee approval. BACKGROUND: On October 6, 2015, staff informed Council that it was recently discovered that the vertical clearance between the surface of the Centennial Trail and the bottom of the new Sullivan Road Bridge wouldn't meet minimum standards. As a result, the vertical and horizontal alignments of the Centennial Trail needed to be revised. Since then, staff has received environmental and right-of-way approvals from Washington State Department of Transportation (WSDOT) and Federal Highway Administration (FHWA) to proceed with the Centennial Trail realignment work. Community Development has also issued a revised Shoreline Substantial Development Permit for the project. Staff has also been working with the design consultant, CH2M, on the design of the realigned trail and with the bridge contractor, Max J. Kuney Company (MJK) and its subcontractors to develop and price a change order. During discussions with MJK, staff learned that it might take one and a half to two weeks to procure the coated steel piles that will support the retaining wall along the north edge of the realigned trail. On October 29, 2015, staff requested City Manager approval of a separate change order (Change Order No. 7) to authorize MJK to order the steel piles immediately while MJK continues to coordinate with its subcontractors and other suppliers to develop the price and work plan for the remainder of the Trail realignment work. This initial and separate change order for the steel piles expedites the process and helps achieve our goal of completing the realignment work before the new bridge girders are placed in December 2015. The total value of Change Order No. 7 is $24,783.60, which includes the purchase price of $22,800 plus $1,983.60 sales tax. Deputy City Manager, Mark Calhoun, contacted each of the Finance Committee members and gained their verbal agreement to proceed with the change order for the steel pile procurement. The change order has since been fully executed by the City and MJK. Staff is continuing to work with the design consultant and contractor to develop a second change order that will address the first phase of the Centennial Trail realignment work to be completed this fall. A subsequent change order will address work to be performed in spring 2016 to revise the stairway connection between the new bridge south overlook and the Centennial Trail. OPTIONS: Information only. RECOMMENDED ACTION OR MOTION: None. BUDGET/FINANCIAL IMPACTS: The project budget includes a contingency in excess of $450,000 that is more than sufficient to cover the Change Order No. 7 cost. This work is eligible for grant reimbursement. STAFF CONTACT: Steve M. Worley, P.E. - Senior Capital Projects Engineer Eric Guth, P.E. — Public Works Director ATTACHMENTS: Change Order No. 7 Spol�ane Valley DEPARTMENT OF PUBLIC WORKS CHANGE ORDER NO: 7 CONSTRUCTION CONTRACT NO: 14-039 PROJECT: Phase 2 - Sullivan Road West Bridge Replacement Project CONTRACT DATE: 8/8/2014 PRIME CONTRACTOR: Max J. Kuney Company CIP NO: 0155 DESCRIPTION OF CHANGES This Change Order pertains to: Schedule C The Contractor shall furnish W12x53 steel soldier piles conforming to ASTM A992, Grade 50 and hot dip galvanized in accordance with ASTM A123 for the proposed Centennial Trail realignment work retaining wall. Installation of the soldier piles will be addressed in a subsequent change order. Item No. Description CO -7.1(C) Furnishing Soldier Pile - W12 x 53 Unit Quantity Unit Price Total LF 304 $ 75.00 $ 22,800.00 Subtotal $ 22,800.00 8.7% Sales Tax (applicable only to Bid Schedules C, D, and E) $ 1,983.60 Total Amount of this Change Order (incl. Tax): $ 24,783.60 PHYSICAL COMPLETION Original Contract Working Days: 484 Revision By This Change Order: Revisions by Prior Change Orders: 10 0 Total Revised Contract Working Days: 494 CONTRACT AMOUNT THESE CHANGES RESULT IN THE FOLLOWING ADJUSTMENTS OF TOTAL CONTRACT AMOUNT: ORIGINAL TOTAL CONTRACT AMOUNT $ 12,307,560.31 $ 20,082.36 $ 12,327,642.67 $ 24,783.60 TOTAL PRIOR CONTRACT CHANGE ORDER AMOUNT (through CO#6) TOTAL CONTRACT AMOUNT PRIOR TO THIS CHANGE ORDER NET THIS CHANGE ORDER TOTAL CONTRACT AMOUNT INCLUDING THIS CHANGE ORDER $ 12,352,426.27 CONTRACTOR ACCEPTANCE: DATE: to 12-q 145 The contractor hereby accepts this adjustment d r the terms ction 1-04.4 of the original contract. RECOMMENDED BY: APPROVED BY: APPROVED BY: ATTACHMENTS: None Gity Manager ACAI CA.( PO,frtaC 0,f— DATE: 1 U 12F) 20�; DATE: JD/ZC%// 7 DATE: t• Distribution: ORIGINAL TO: COPIES TO: City of Spokane Valley Clerk's Office Contractor, PW Project File, Project Inspector, Finance Department, WSDOT ER Local Programs COSV Form 9/5/2014 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 10, 2015 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ® information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Informational report— Commercial ridesharing programs (Uber and Lyft). GOVERNING LEGISLATION: Chapter 51.12 RCW. PREVIOUS COUNCIL ACTION TAKEN: None. BACKGROUND: On July 28, 2015, a citizen commented on concerns he had regarding commercial ridesharing programs, like Lyft and Uber, being used in Spokane Valley. City Manager Mike Jackson requested that staff provide an informational memorandum to Council regarding these types of programs. OPTIONS: NA RECOMMENDED ACTION OR MOTION: NA BUDGET/FINANCIAL IMPACTS: NA STAFF CONTACT: Cary Driskell, City Attorney ATTACHMENTS: Informational memo on commercial ridesharing programs. Stioliane ....Valley Memorandum OFFICE OF THE CITY ATTORNEY CARY P. DRISKELL — CITY ATTORNEY ERIK J. LAMB - DEPUTY CITY ATTORNEY 11707 East Sprague Avenue Suite 103 • Spokane Valley WA 99206 509.720.5105 • Fax: 509.688.0299 • cityattorney@spokanevalley.org To: City Council From: Cary Driskell, City Attorney; Matthew Dowgin, Legal Intern CC: Mike Jackson, City Manager Date: November 2, 2015 Re: Commercial rideshare programs Question Presented: How do commercial ridesharing companies, such as Uber and Lyft, operate? Brief Answers: Uber and its competitor Lyft are commercial rideshare companies that use smartphone applications (apps) to arrange transactions to transport passengers. Because Uber and Lyft are not regulated or licensed in some cities in the same manner that traditional taxi services are, they have received considerable scrutiny. Background: The Uber app software requires a smartphone; from the free app, passengers create accounts that store their payment and personal information. Drivers can then track their route and estimated time of arrival. Uber also provides customers with a photo of the driver and a description of their vehicle. When the ride ends, the app automatically charges the passenger's credit card, so cash is never exchanged. In general, the services are cheaper than regular taxicabs. A key to Uber's success is the "independent contractor" approach, whereby the individual drivers provide the vehicle, vehicle maintenance, and liability insurance. However, this approach has been challenged in courts across the country with mixed results. For instance, a June 2015 decision by the California Labor Commissioner's Office said that an Uber driver should be classified as an employee, not an independent contractor, noting that the company provided drivers with phones and had a policy of deactivating its app if drivers were inactive for 180 days. However, that ruling does not apply beyond the individual driver -plaintiff and is currently being appealed by Uber. Similarly, Uber has prevailed in at least five other states in keeping its definition of drivers as independent contractors. Interestingly, in a recent federal court decision in San Francisco, the court held that Uber drivers are entitled to class action status in litigation over whether they are independent contractors or employees. Legislation: The legality of Uber has been challenged by governments and taxi companies who allege that its use of drivers who are not licensed to drive taxicabs is unsafe and illegal. Accordingly, local and state legislatures have created laws establishing the legality of Uber's operations while ensuring certain safety protocols. For instance, the Spokane City Council, in September 2014, unanimously passed new rules and regulations for Spokane ride -sharing services Uber and Lyft. Among other rules, the interim operating agreement requires Uber and Lyft to track the number of rides its drivers provide and pay 0.10 cents per -ride fees quarterly, up to an annual cap of $10,000 each. The companies also are required to maintain accurate records of its drivers and establish a driver -training program to ensure safety. Furthermore, drivers must transmit electronic receipts to passengers' email addresses or mobile devices, and they cannot solicit potential riders or accept street -hails. According to the Spokane Journal of Business, the city of Spokane's total compensation from both companies was $2,023 for fourth quarter 2014. Spokane declined to disclose Uber and Lyft's share of the total sum. Ride -share drivers provided 6,743 rides per month based on 30 days per month, or 224 rides per day in Spokane over the three months in 2014. Multiple reports indicate Uber drivers do not always understand the requirement to purchase commercial insurance with significantly greater liability coverage than their personal policies (carrying paying passengers would invalidate their personal policies and violate laws in most cities). To combat this growing concern, Senate Bill 5550, effective July 24, 2015, now requires Uber, Lyft and other ride -share drivers in Washington to carry at least $1 million in liability insurance, but only when the app is on. Therefore, before being used to provide passengers with rides, every Uber and Lyft vehicle shall be covered by a primary auto insurance policy that specifically covers commercial transportation services. Conclusion: Use of ridesharing has resulted in considerable debate, extensive lobbying, and accusations by Uber and Lyft that local regulations often fail to keep up with consumer need and innovation. Uber says that it helps local economies by providing a fare system that has options for low- income neighborhoods and economic opportunities for drivers who can make their own schedules. Local taxi companies feel the software companies have an unfair advantage, bypassing numerous rules and regulations that are designed to protect the public health, safety, and welfare. 2