04-019.00 Moore Iacofano Goltsman: Parks & Recreation Master Plan! Ai
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AGREEMENT FOR PROFESSIONAL SERVICES ?0 O _'V /��y J•/
Moore Iacofano Goltsman, Inc.
THIS AGREi?MENT is made by and between the City of Spokane Valley, a code City of the State of
Washington, hereinafter "City" and Moore Iacofano Goltsman, Inc hereinafter "Consultant," jointly referred to
as "parties."
iN CONSIDERATION of the terms and conditions contained herein the parties agee as follows:
I . Work to be Performed. The Consultant- will provide all labor, services and material to
satisfactorily complete the attached Scope of Services in Exhibit A.
A. Administration. The City Manager or designee shall administer and be the primary
contact for Consultant. Prior to commencement of work, Consultant shall contact the City Manager or
designee to review the Scope of Work, schedule and date of completion. Upon notice from the City Manager
or designee Consultant shall commence work, perform the requested tasks in the Scope of Work, stop work
and promptly cure any failure in performance under this agreement.
B. Representations. The City has relied upon the qualifications of the Consultant in
entering into this agreement. By execution of this agreement, Consultant represents it possesses the ability,
skill and resources necessary to perform the work and is familiar with all current laws, rules and regulations
which reasonably relate to the Scope of Work. No substitutions of personnel shall be made without the written
consent of the City.
Consultant shall be responsible for the technical accuracy of its services and documents
resulting therefrom, and City shall not be responsible for discovering deficiencies therein. Consultant shall
correct such deficiencies without additional compensation except to the extent• such action is directly
attributable to deficiencies in City furnished information.
C. Modifications. The City may modify this agreement and order changes in the work
whenever necessary or advisable. The Consultant will accept modifications when ordered in writing by the
City Manager or designee. Compensation for such modifications or changes shall be as mutually agreed
between the parties. The Consultant shall make such revisions in the work as are necessary to correct errors or
omissions appearing therein when required to do so by the City without additional compensation.
2. Term of Contract. `Phis Agreement shall be in full force and effect upon execution and shall
remain in effect until completion of all contractual requirements. This Agreement shall cover services rendered
from July], 2004 until July 1, 2005. Work will not begin until July 1, 2004.
Either party may terminate this Agreement by ten (10) days written notice to the other party.
In the event of such termination, the City shall pay the Consultant for all work previously authorized and
satisfactorily performed prior to the termination date.
3. Compensation. The City agrees to pay the Consultant $83,260 as full compensation for
everything done under this agreement. Extra services may be requested by the City as denoted in Exhibit A or
as otherwise requested by the City and confirmed in writing by MIG. The City shall reimburse the Consultant
Al rcement for Professional Services Pate 1 of 5
Ci Z/-/-g
for photocopying, postage, graphic reproduction at actual cost and will pay for authorized travel (excluding
travel to the City to attend meetings, presentations or otherwise perform the services herein) at a rate of $32
per inile.
4. Payment. The Consultant shall be paid monthly upon presentation of an invoice to the City.
Applications for payment shall be sent to the City Clerk at the below stated address, For extra services not part
of this agreement, payment shall be rnadc based on hourly rates in Exhibit B.
The City reserves the right to withhold payment under this agreement which is determined in the
reasonable judgment of the City Manager or designee to be noncompliant with the Scope of Work, City
Standards, City ordinances and federal or state standards.
Notice. Notice shall be given in writing as follows:
TO THE CITY:
TO THE CONSULTANT:
Name: Christine Bainbridge, City Clerk Name: Adele Torreano
Phone Number: (509)92 1 -1000 Phone Number: (503)297 -1005
Address: 11707 East Sprague Ave, Suite 106 Address: 412 NW 13'b Ave Portland, OR 927209
Spokane Valley, WA 99206
6. Applicable Laws and Standard% The parties, in the performance of this agreement, agree to
comply with all applicable Federal, State, local laws, ordinances, and regulations,
7. Relationship of the Parties. It is understood, agreed and declared that the Consultant shall be
an independent Consultant and not the agent or employee of the City, that the City is interested in only the
results to be achieved and that the right to control the particular manner, method and means in which the
services are performed is solely within the discretion of the Consultant. Any and all employees who provide
services to the City under this agreement shall be deemed employees solely of the Consultant. The Consultant
shall be solely responsible for the conduct and actions of all employees under this agreement and any liability
that may attach thereto.
8. Ownership of Documents. All drawings, plans, specifications, and other related documents
prepared by the Consultant under this agreement are and shall be the property of the City.
9. Records. The City or State Auditor or any of their representatives shall have full access to
and the right to examine during normal business hours all of the Consultant's records with respect to all
matters covered in this contract. Such representatives shall be permitted to audit, examine and make excerpts
or transcripts from such records and to make audits of all contracts, invoices, materials, payrolls and record of
matters covered by this contract for a period of three years from the date final payment is made hereunder.
10. insurance. During the term of the contract, the Consultant shall maintain in force at its own
expense, the following insurance:
A. Workers' Compensation Insurance in compliance with RCW 51.12.020, which
requires subject employers to provide workers' compensation coverage for all their subject workers and
Employer's Liability or Stop Gap Insurance in the amount of $1,000,000.00;
Agrocment for Professional Services Page 2 of 5
B. General Liability Insurance on an occurrence basis with a combined single limit of not
less than $1,000,000.00 each occurrence for bodily injury and property damage. it shall include contractual
liability coverage for the indemnity provided under this contract. It shall provide that the City, its officers,
employees and agents are additional insureds but only with respect to the Consultant's services to be provided
under the contract,
C. Automobile Liability Insurance with acombined single limit, or the equivalent, or not
less than $1,000,000.00 each accident for bodily injury and property damage, including coverage for owned,
hired or non - owned vehicles; and
la. Professional Liability Insurance with a combined single limit of not less than
$1,000,000.00 each claim, incident or occurrence. This is to cover damages caused by the error, omission, or
negligent acts related to the professional services to be provided under this contract. The coverage must
remain in effect for at least two (2) years after the contract is completed.
There shall be no cancellation, material change, reduction of limits or intent not to renew the
insurance coverage(s) without thirty (30) days written notice from the Consultant or its insurer(s) to the City.
As evidence of the insurance coverages required by this contract, the Consultant shall furnish
acceptable insurance certificates to the City at the time the Consultant returns the signed contract. The
certificate shall specify all of the parties who are additional insureds, and will include applicable policy
endorsements, the thirty (30) day cancellation clause, and the deduction or retention level. Insuring companies
or entities are subject to City acceptance. If requested, complete copies of insurance policies shall be provided
to the City. The Consultant shall be Financially responsible for all pertinent deductibles, sell- insured
retentions, and/or self- insurance.
11. Indemnification and Hold Harmless. MIG shall indemnify, defend and hold the City, its
agents, officers or employees harmless from and against any and all claims, demands, liability, loss, cost,
damage or expense of any nature whatsoever, including all costs and attorney fees, made against the City, its
agents, officers or employees on account of injury, harm, death or damage to persons or property which is
caused by, in whole or in part, the willfully tortuous or negligent acts or omissions of MiG or its agents,
servants, employees, contractors, or subcontractors. Provided, however, such indemnification shall not extend
to that portion of any claims, demands, liability, loss, cost, damage or expense of any nature whatsoever
including all costs and attorney fees caused by the willfully tortuous or negligent acts or omissions of the City,
its agents, employees, officers or contractors
12. Waiver, No officer, employee, agent or other individual acting on behalf of either party has
the power, right or authority to waive any of the conditions or provisions of this agreement. No waiver in one
instance shall be held to be waiver of any other subsequent breach or nonperformance. All remedies afforded
in this agreement or by law, shall be taken and construed as cumulative, and in addition to every other remedy
provided herein or by law. Failure of either party to enforce at any time any of the provisions of this agreement
or to require at any time performance by the other party of any provision hereof shall in no way be construed to
be a waiver of such provisions nor shall it affect the validity of this agreement or any part thereof
13. AssilInment and Delegation. Neither party shall assign, transfer or delegate any or all of the
responsibilities of this agreement or the benefits received hereunder without fast obtaining the written consent
of the other party.
Agreement for Professional Services Page 3 of 5
14. Subcontracts. Except as otherwise provided herein, the Consultant shall not enter into
subcontracts for any of the work contemplated under this agreement without obtaining written approval ofthe
City.
15. Confidentiality. Consultant may from time to time receive information which is deemed by
the City to be confidential. Consultant shall not disclose such information without the express consent of the
City or upon order of a Court of competent jurisdiction.
16. Jurisdiction and Venue. This Contract is entered into in Spokane County, Washington.
Venue shall be in Spokane County, State of Washington.
17. Cost and Attorney's Fees. In the event a lawsuit is brought with respect to this Agreement,
the prevailing party shall be awarded its costs and attorney's fees in the amount to be determined by the Court
as reasonable. Unless provided otherwise by statute, Consultant's attorney fees payable by the City shall not
exceed the total sum amount paid under this agreement.
18. Entire Agreement. This written agreement constitutes the entire and complete agreement
between the parties and supercedes any prior oral or written agreements. This Agreement may not be changed,
modified or altered except in writing signed by the parties hereto.
19. Anti- Idckback. No officer or employee of the City, having the power or duty to perform an
official act or action related to this Agreement shall have or acquire any interest in this Agreement, or have
solicited, accepted or granted a present or future gift, favor, service or other thing of value from any person
with an interest in this Agreement.
20. Business Registration. Prior to commencement of work under this Agreement, Consultant
shall register with the City as a business.
21. Exhibits. Exhibits attached and incorporated into this agreement are:
Exhibit A: Work Program
Exhibit B: Compensation Schedule
IN WITNESS WHEREOF, the parties have executed this Agreement this "day of
2004.
Cl O SPOKANE VALLEY:
City Manager
[�hassbeoen hi dcument contains confidential tax information and
redacted pursuant to RCW 82.32.330.
You may petition for a review of our findings pertaining to any
redacted or withheld documents pursuant to Spokane Valley
Municipal Code (SVMC) 2.75.080; and obtain judicial review
pursuant to RCW 42.56.550.
Tax ID No.- REDACTED —
APPROVED AS TO FORM:
Page 4 of 5
city Clerk c�ty_Att „ey
Agreement for Professional Services Page 5 of 5
EXHIBIT A
WORK PROGRAM
TASK 1 PROJECT INITITATION
1.1 Project Initiation /City Staff Meeting #1
The MIG Planning Team will meet with City staff to discuss contract administration, finalize
the project scope, time schedule, budget, roles and responsibilities, end products, and
public involvement strategies in order to tailor and refine the planning process. Based on
this discussion, MIG will revise the project scope and schedule as needed.
1.2 Community Tour
With the assistance of the park and recreation staff, maintenance representatives and
other city officials, MIG will tour the community to observe the character of the city and
take a cursory look at the park system. A detailed investigation of the park system will
occur in Task 3.
1.3 Document Review
MIG will collect and review relevant past reports that could provide important
information to the planning study.
1.4 City Council Work Session (CC Meeting #1)
The purpose of the first meeting is to:
• Explain the purpose of the planning study and the planning process
• Clarify roles and responsibilities
• Finalize specific meeting times and dates
• Explain the survey process and start developing the questionnaire
Task 1 Products
• Revised scope of work
• Refined time schedule
TASK 2 COMMUNITY PROFILE
2.1 Base Map Preparation
Using mapping information provided by the City, MIG will prepare an AutoCAD or GIS
base map of the planning area. This drawing will later be used to analyze the existing
park system, assess park and facility needs, and develop a layout plan of future park
areas.
2.2 Community Analysis
MIG will analyze physical, economic and demographic characteristics of the community
that may affect recreation interests, needs and participation. The MIG Team will study
existing demographic information such as the 2000 Census, population forecasts, and
other statistics. In addition, the Team will analyze the Community in terms of growth
areas, natural recreation resources, land use patterns, political boundaries and other
features. The MIG Team will present a summary of this information to the City and the
Council as Discussion Paper fl.
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2.3 Stakeholder Interviews
MIG will work with the City to develop interview questions and to identify appropriate
stakeholder groups. The City will conduct the interviews with stakeholder groups or
individuals regarding the community understandings, priorities, issues and perceived
needs. The City will then prepare a summary of findings..
Task 2 Products
• Discussion Paper 41 (Community Profile)
TASK 3 ANALYSIS OF THE PARK AREAS, RECREATION FACILITIES AND PROGRAMS
3.1 Park Classification System
Affer the tour of city facilities conducted in task 1.2, MIG will categorize them according
to a classification system developed by MIG. The purpose of classifying them is for
assessing parkland needs, developing the overall park layout plan and comparing
parkland standards with other communities.
3.2 Park Evaluation
The City, with input and assistance from MIG, will tour each park (including buildings if
appropriate) managed by the City and evaluate them according to:
• Condition, deficiencies and current operational problems
• Overall evaluation of the park system including its strengths and weaknesses
• Ratio of park land by type and compared to other communities
3.3 Sports Facilities
MIG will inventory and evaluate public and private sport facilities found in the community
according to playing standards. Facilities evaluated will include sport fields, tennis
courts, indoor facilities and swimming pools.
3.4 Recreation Program
The City's recreation program will be evaluated by the MIG Team in terms of:
• Types of programs offered
• Registration levels
• Cost impacts and revenue production
• Overall subsidy rate for the program
3.5 Park Operations
While it is understood that the County maintains the City's park system, MIG will analyze
current park maintenance operations to determine the cost effectiveness of continuing
with the same contract with the County, contracting out services to a private operator or
whether the City should buy equipment and conduct its own maintenance.
3.6 Senior Center Operations
MIG will review the current operations of the Senior Center and share with the staff,
management approaches used at other senior centers around the Northwest.
Recommendations will be made later in Task 7.7.
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3.7 Cultural Arts
MIG will review cultural arts opportunities at both the local and regional level. We will
also share with the staff how cultural art services are provided in other communities.
Questions related to cultural arts will be addressed in the recreation survey that is
conducted in Task 4.1. Recommendations on the role the City should take in cultural arts
will occur in Task 5.1 and 7.8.
3.8 City Staff Meeting #2
The MIG Team will meet with City staff to review the findings of this part of the evaluation
process. This information will be summarized into Discussion Paper #2. At this some
meeting MIG and the City staff will review the first draft of a questionnaire and discuss the
upcoming workshop meeting
3.9 City Council Work Session (CC Meeting #2)
MIG will host a meeting with the Council to:
• Review first draft of the questionnaire
• Review Discussion Paper #2 (Analysis of the Park System and Recreation
Services)
Discuss the upcoming public workshop meeting
Task 3 Products
• First draft of the questionnaire
• Discussion Paper #3 (Analysis of the Park System and recreation services)
TASK 4 RECREATION NEEDS ASSESSMENT
The recreation needs assessment is on onolysis of need for parkland, facilities and programs
stated in quantifiable terms. This information will be collected from a number of sources
including city staff, the City Council work session, a recreation survey, the workshop meeting,
input from stakeholder groups, and a level of service the City believes it can afford. Need will
be quantified for specific land areas and facilities and will be expressed as a standard or ratio to
a population base. The standards will be formulated specifically for Spokane Valley and will be
derived from mathematical models developed by MIG. Our approach to the needs assessment
is described below.
4.1 The Recreation Survey
MIG proposes a self- administered random household survey distributed to selected
households in the community. Completed in the prescribed manner, an accurate
sampling of opinions and participation levels can be made. We propose a sample size
of 400 responses that will give you a 95% confidence level. Typically we hire a non -profit
group seeking a fundraiser to distribute and pick up the questionnaires.
The Council in Task 3.7 will review the first draft of the questionnaire. Subsequent review
will be done at the staff level.
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There are other survey approaches you may wish to consider such as a mailer sent out in
the utility billings, a mass mailer sent to all households or a telephone survey. MIG has
conducted all of these types but over time we have found the method described above
provides us more accurate information, permits us to ask more difficult questions and
allows the client to see the actual results. Some of the information that can be expected
to be collected are:
• Population profile information
• Attitudes and opinions related to services
• Park and facility needs
• Information on current recreation participation compared to the MIG
AVERAGE, which is the overage participation levels for the last 15
communities surveyed.
• Analysis by geographical areas of the community
• Measure of support for funding facilities and programs
• Perceived need for specialized facilities such as sport fields, indoor recreation
space and aquatic facilities.
4.2 The Swimming Pool Study
MIG will incorporate questions related to the swimming pool study in with the overall
recreation survey.
4.3. Public Visioning Workshop (City Meeting #3)
With input from the City, MIG will organize and facilitate a public workshop meeting to
involve community members of all ages and backgrounds in developing a vision for
future park and recreation services. The City will determine the appropriate location and
time for the meeting that will facilitate the attendance of the greatest number of
residents. MIG will develop flyers and other publicity materials, which the City will
distribute. City staff, the City Council and local stakeholders will be encouraged to
attend this meeting. Some of the information expected to be developed in this meeting
include:
• Perceived recreation needs
• Recreation issues
• Suggested park facilities
• Funding preferences
4.4 Sports Group Survey
MIG will contact the organized sport groups through a survey and /or personal contact to
obtain specific information about the needs of organized sports. Information collected
will include the number of teams, frequency of play and practice, fields used, season of
play, etc. The MIG Team will use this data to identify desired service levels for sport
facilities and subsequently develop demand standards for facility needs.
4.5 Identification of Park and Facility Needs
Based on information derived from the survey, the public workshop, the sports group
survey, input from City staff, and mathematical models previously developed by MIG, the
MIG Team will develop demand standards specific to Spokane Valley. These standards
will be expressed in terms of a ratio of acres or facilities per 1,000 people. The
recommended standard (often referred to as the Level of Service) will then be used to
compare with the existing supply to identify existing and future needs in terms of acres,
miles or number of facilities. The Needs Report (Discussion Paper #3) will include:
• A discussion on national recreation trends
• A comparison of land /facilities with other cities
• Results of the survey
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• Input data from public workshop meeting
• Input from special interest groups
• A collection of the raw survey tables
• A description of how each demand model was developed and what it
means in terms of additional land or facilities
• An assessment of need for parkland, recreation facilities and recreation
programs
4.6 City Council Work Session (CC Meeffng #3)
MIG will present the results of the survey and the Needs Assessment Report to the City
Council in a workshop.
Task 4 Products
• Row survey tables
• Discussion Paper 03 (Needs Assessment)
TASK 5 ISSUES AND SERVICE LEVELS
5.1 Current Service Providers
MIG will prepare a current service matrix that identifies and evaluates park and
recreation services and facilities, cultural arts, senior services and other related services
now offered by the City or other agencies in the community. The purpose of this task will
be to identify where voids and overlaps exist. This information will be used to establish the
city's role in providing park and recreation, cultural arts and senior services.
5.2 Issue Papers
Based on the information derived to date, MIG will prepare a series of issue papers that
highlight special needs and problems that should be discussed in the Plan. Resolution of
these issues will form the basic framework of the Plan.
5.3 Service level Standards
MIG will calculate current standards and recommended service level standards for
parkland and recreation facilities. This information can later be used for developing park
impact fees.
5.4 Alternative Park Systems
MIG will present and discuss alternative forms of developing a comprehensive park
system. This analysis will compare convenience of facilities with the cost of developing
and maintaining the system.
5.5 City Council Work Session (CC Meeting #4)
MIG will meet with the City Council to discuss the roles and responsibilities the city should
assume and resolve the issue papers. This may take more than one meeting.
5.6 Brainstorming Session (City Meeting #4)
MIG will host a half -day brainstorming session with key city staff people to discuss
potential recommendations and policies in the Plan.
Task 5 Products
• Current services matrix
• Issue Papers
• Brainstorming session
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Alternate
TASK 6 AQUATIC FEASIBILITY STUDY
Note: The following is an outline of the scope of work for the Aquatic Feasibility Study. The
detailed scope of work is found at the end of this section.
6.1 Aquatic Needs Assessment
At the kick -off meetings in Task 1, MIG and ORB will meet with the staff, City Council and
key stakeholders to review the overall goals and objectives of the swimming pool project.
6.2 Evaluation of Existing Pools
ORB's pool specialists will make a field investigation of the three existing outdoor pools to
determine their operating conditions and determine their compliance with current
codes.
6.3 Public Assessment
At the first workshop meeting held in Task 4.3, MIG and ORB will host a session devoted
exclusively to aquatic needs. The format of this meeting will be determined later with the
City staff. It could be either two separate meetings held at the same time at the some
place, two meetings at different times of the day or one meeting to incorporate all of
the park and aquatic issues.
6.4 Market Analysis and Program Development
Based on the public assessment, input from stakeholders and our own market analysis,
MIG /ORB will identify the potential market demand for various types of aquatic facilities.
From this analysis we will develop a design program that identifies the recommended
activity spaces, their sizes and overall site requirements. We will also look at potential
development and management options.
6.5 Site Location Analysis
With assistance from City staff, MIG /ORB will identify and evaluate up to five sites for an
aquatic facility. This is an additive alternate in the scope of work.
6.6 Facility Concept Design
MIG /ORB will prepare up to three conceptual design drawings for an aquatic complex.
Discussion Paper #4 will summarize the findings of the needs assessment, description of
the design program, description of the three alternatives and their potential
construction /operating cost and a discussion of possible finance and operating options
available to the community.
6.7 City Council Work Session (CC Meeting #5)
MIG and ORB will meet with the CC to review the concept drawings and the findings in
Discussion Paper #4.
6.8 Public Meeting (City Meeting #5)
MIG /ORB will host a public meeting to present the findings described in Task 6.7 above.
6.9 Potential Construction and Operating Cost
Based on the input and decisions made in tasks 6.7 and 6.8, ORB will prepare a cost
impact analysis. This will include:
• Site acquisition cost
• Site development cost
• Pool design and construction cost
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• Facility operating pro forma (includes revenue and operating expense
projections
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Task 6 Products
• Floor plan of selected concept
• Site plan
• Capital cost estimate
• Pro forma operating analysis
TASK 7 RECOMMENDATIONS AND POLICIES
7.1 Design and Development Standards
MIG will prepare design and development standards for each type of park, trail system
or open space area proposed in the city's park system.
7.2 layout Plan
MIG will prepare a park and facility layout plan that illustrates the general location of
future park sites, trail systems, open space areas and other facilities.
7.3 New Major Facilities
MIG will analyze the need for major new facilities such as an indoor recreation center,
sports field complex or other specialized facility. The need for aquatic facilities will be
discussed in Task 6.
7.4 Trails Plan
MIG will develop a recreational trail plan for the community including guidelines for
design and development.
7.5 Recommendations to the Existing Park System
MIG will recommend changes, additions or improvements needed to existing parks and
will provide associated cost for each.
7.6 Recreation Program Services
Based on the information derived from the analysis of the current recreation programs
(Task 3.4), the survey results, and other sources, MIG will recommend changes and
additions to the current recreation program conducted by the City and also
recommend where partnerships might be a viable option.
7.7 Senior Center Operations
MIG will recommend additions or changes to the current senior service program and
review the working relationship between the City and the Senior Center Association. This
task is not currently included in MIG weak program.
7.8 Cultural Arts
MIG will recommend the role that the City should assume in cultural arts and any physical
improvements that should be included in the Capital Facilities Plan.
7.9 Maintenance Operations
Based on the Analysis made in Task 3.5, MIG will recommend the best way to maintain
parks and facilities in Spokane Valley. We will also look of other approaches such as:
• Adopt -a -park programs
• Use of alternative community service programs
• Use of volunteers
• Use of multi- handicap training programs
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7.10 City Council Work Session (CC meeting #6)
MIG will prepare a summary of recommendations and review with the City Council
Task 7 Products
• Park design and development standards
• Outline of recommendations and policies
• Park and Facility Layout Plan
• Trails Plan
• Analysis of needed major facilities
• Recommendations to the senior services program
• Recommendations on maintenance operations
• Summary report of recommendations
TASK 8 ACTION PLAN
8.1 list of Capital Projects
MIG will list all capital projects and actions recommended in the Plan and the aquatic
facility and prioritize them according to the criteria established in Task 8.2.
8.2 Criteria for Prioritizing Projects
At an earlier meeting with the City Council, MIG will develop a list of criteria that can be
applied for prioritizing capital projects and other actions. These criteria will be used to
develop the Capital Facilities Plan in Task 8.5.
8.3 Funding Options
MIG will identify and evaluate various funding options the City has for capital
development.
8.4 Feasibility of Tax Supported Projects
Based on the findings of the Needs Assessment, input from the public meetings and staff
discussions, MIG will evaluate the feasibility of a tax supported funding mechanism to
finance major construction projects.
8.5 Funding Strategy
Based on the number of projects listed in Task 8. 1. the funding options available to the
City identified in Task 8.3 and the feasibility of a bond measure developed in Task 8.4,
MIG will prepare an overall funding strategy for capital improvements. This could include
multi - funding sources such as a bond measure, impact fees, grants, public facility district,
Real Estate Excise Tax (REST), special state and local budget allocations and
partnerships.
8.6 Capital Improvement Plan
A short-term 6 year capital improvement plan will be developed listing projects in their
priority, their cost and funding source.
8.7 Maintenance Requirements
MIG will forecast future maintenance requirements when new facilities are developed
according to the Plan.
Task 8 Products
• Criteria for prioritizing projects
• List of funding sources
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Capitol Improvement Plan
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TASK 9 ADOPTION AND DOCUMENTATION
9.1 Draft Master Plan
MIG will prepare draft report of the entire Parks and Recreation Master Plan and send
one reproducible copy to the City for reproduction and distribution.
9.2 City Council Work Session (CC Meeting #7)
MIG will review the draft report including the swimming pool study with the City Council
and revise the documents as needed.
9.3 Public Review Meeting (City Meeting #6)
MIG will present the Plan to the public and revise the Plan as needed.
9.4 City Councit Work Session (City Meefing #8)
MIG will present the Flan to the City Council in a work session. This task is not currently
included in MIG work program.
9.5 City Council Public Hearing (City Meeting #9)
MIG will present the Plan to the City Council in a public hearing. This task is not currently
included in MIG work program.
9.6 Final Master Plan
Making revisions based on input from the City staff, the public meeting and the City
Council, MIG will finalize the Master Plan. Final documents will include:
• 20 copies of the final plan and one CD containing an electronic PDF file. The
Final Master Plan will include maps and text that provides the following
information:
o Description of the planning process
U Summary of the community profile information
• Assessment of parks and programs offered
• Park and facility needs assessment
• Park design standards
• Results of the swimming pool study
• Recommendations and policies
u Implementing and funding recommendations
One full -sized and one reduced version colored copy of the Existing Parks
and Facilities Map, the Park Layout Plan and the swimming pool drawings
A CD of all reports and drawings
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DOCUMENTS EXEMPT FROM PUBLIC DISCLOSURE
The two pages entitled "Exhibit B / Proposed Fee Schedule" contains confidential cost and rate
data and are withheld from public disclosure pursuant to 23 USC 112(2)(F).
Prenotification; confidentiality of data. A recipient of funds requesting or using the cost
and rate data shall notify any affected firm before such request or use. Such data shall be
confidential and shall not be accessible or provided, in whole or in part, to another firm or to any
government agency which is not part of the group of agencies sharing cost data under this
paragraph, except by written permission of the audited firm. If prohibited by law, such cost and
rate data shall not be disclosed under any circumstances.
You may petition for a review of our findings pertaining to any redacted or withheld documents
pursuant to Spokane Valley Municipal Code (SVMC) 2.75.080; and obtain judicial review
pursuant to RCW 42.56.550.
ACORD CERTIFICA -7 OF LIABILITY INSURA� 7,&E OP ID B DATE IMMIDDJYYYY)
., MIGIN -1 07/15/04
PRODUCER THIS CERTIFICATE ►�'iSSUED AS A MATTER OF INFORMATION
Cook Insurance Services ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
McDermott -Costa Co . , Inc . HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
276 D 1 A ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
0 ors- ve
San Leandro CA 114577
Phone:510- 352 -2731 Fax:510- 352 -8272
Moore Iacofano Goltsman, inc
dba MIG, Inc.
800 Hearst Avenue
Berkeley CA 94710
nAVFRAnFA
INSURERS AFFORDING COVERAGE NAIC #
INSURER Hartford Fire Ins. Co. 19682
INSURER B: Hartford Casualty Insurance Cc 29424
INSURER C:
INSURER D:
INSURER E
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGORECATE LLKRS SHOWN MAY RAVE BEEN REDUCED BY PAID CLAIMS.
POLICY EFFECT)VE LTR SR TYPE OF INSURANCE POLICY NUMBER DATE MMID DATE MXMP00� UM1TS
GENERAL LIABILITY
EACH OCCURRENCE
S 1000000
A
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, RS AGENTS OR
X COMMERCIAL GENERAL LIABILITY
57UUNUN8227
04/01/04
04/01/05
DREMI
PREMISES Eaoccure
$ 300000
CLAIN10 =12 OCCUR
LIEDEXP(Arr /onoprxsan)
8 5000
PERSONAL SADVINJURY
S 1000000
GENEHALAOGREGATE
S 2000000
GENL AGGREGATE LN4R APPLIES PER:
PRODUCTS - COMPIOP AGG
S 2000000
X POLICY F PRO- LOC
JECT
A
I
AUTOMOBILE LIABILITY
aNrau'I•o
57UUNUN8227
04/01/04
04/01/05
COMBINED SINGLE LIMIT
(Eaacc5dem)
$ 1000000
BODILY INJURY
(PerP�)
S
ALL OWNED AUTOS
SCHEDULED AUTOS
BODILY INJURY
(Per accidont)
S
X HIRED AUTOS
X NON- 01A'NEO AUTOS
PROPERTY DAMAGE
(Per acddert)
S
GARAGE LIABILITY
AUTO ONLY - EA ACCIDENT
$
OTHER THAN EA ACC
AUTO ONLY: AGG
$
ANY AUTO
$
EXCESSIUMBRELLA LIABILITY
EACH OCCURRENCE
S 1000000
B
X OCCUR F1 CLAIMSMADE
57XHUUN8203
04/01/04
04/01/05
AGGREGATE
$ 1000000
S
S
DEDUCTIBLE
S
X RETENTION $10000
WORKERS COMPENSATION AND
WC;
7DRY LIMITS ER
E.L. EACHACCBXENT
$
EMPLOYERS' LIABILITY
ANY PROPRIETORIPARTNERIEXECUTIVE
@,L OISSt.SE- EA. EMPLOYRE
b
OFFICERIMEMBER EXCLUDED^
U yo^ desoflbe under
SPECIAL PROVISIONS balow
E.L. DISEASE - POLICY LIMIT
S
OTHER
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS
RE: 3775 - Spokane Valley Park & Recreation District Master Plan. The City
of Spokane Valley, its officials, employees and agents are Additional
Insureds on the General Liabilty per CG20261185 attached. * except 10 days
for non - payment of premium.
f`CDTICV! ATC Nnl noD U-ANCFI l ATIUN
ACORD 25 (20D1108) ctr/ C� ="t`Y a.vr�rvr�n ivy. i �uu
S POKAVA
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL *30 DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
City of Spokane Valley
Attn: Christine Bainbridge
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, RS AGENTS OR
11707 E.
Sprague Avenue
REPRESENTATIVES,
AUTHORIZEIIA& ,RESENTATTVE
Spokane Valley WA 99206
ACORD 25 (20D1108) ctr/ C� ="t`Y a.vr�rvr�n ivy. i �uu
POLICYNUMBtR: 57UUNUN8227 COMMERCIAL GENERAL LIABILITY
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - DESIGNATED PERSON OR
ORGANIZATION
The endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART.
SCHEDULE
Name of Person or Organization: City of Spokane Valley, its officers, employees and agents
Job:3775 — Spokane Valley Park & Recreation Master Plan
(If no entry appears above, information required to complete this endorsement will be shown in the
Declarations as applicable to this endorsement.)
WHO IS AN INSURED (Section II) is amended to include as an insured the person or organization shown in the
Schedule as an insured but only with respect to liability arising out of your operations or premises owned by
or rented to you.
CG 20 26 11 85 Copyright, Insurance Services Office, Inc., 1984
C I ie n t #: 2042
MOOREIACO
-A-C-0-RD. CERTIFIC�� E OF LIABILITY INSU XNCE
DATE
06128/05 Y)
PRODUCER
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Dealey, Renton & Associates
P. O. Box 12675
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Oakland, CA 94604 -2675
510 465 -3090
INSURERS AFFORDING COVERAGE
INSURER A: ACE American Insurance Company
INSURED
Moore lacofano Goltsman, Inc.
INSURER B:
800 Hearst Ave.
Berkeley, CA 94710
INSURER c:
NSURERD:
INSURER E:
FIRE DAMAGE (Any one fire)
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIwTS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
NSR TYPE OF INSURANCE POLICY NU \18ER POLICY EFFECi1VE�jPOLICY EXPIRATION LIMITS
LTR ',I A M\VDD)YY I DATE IhVDD/YY
GENERAL LIABILITY
EACH OCCURRENCE
is
COMIA FRCIAL GENERAL LIABILITY
FIRE DAMAGE (Any one fire)
S
CLAIMS MADE F-I OCCUR
MED EXP (Any orm Person)
S
PERSONAL S ADV INJURY
S
GENERAL AGOREGAI•E
S
GEN'LAGGREGATELIMI'APPLCSPER.-
PRODUCTS •OOIAPOOPAGG
S
POLICY PRO- LOC
i
AUTOMOBILE
LIABILITY
COMBINED SINGLE LIMIT
S
ANY AUTO
(Ea eccbcen.)
BODILY INJURY
S
ALL OWNED AUTOS
11
SCFIEDULEDAUTOS
(Per person)
BODILY INJURY
S
MIRED AUTOS
NON- O)A'NED AUTOS
(Por :uocidam)
PR01'ERTY DAMAGE
$ -
- -_ _
- -
1
(Per eOCicient)
GARAGE LIABILITY
AUTO ONLY - EA ACCIDE.YT_
S
S_�- -
ANY AUTO
OTHER THAN EA ACC
$
AUTO O,Y1.Y: AGO
EXCESS UABILITY
11 EACH OCCURRENCE S
OCCUR F-I CLAIMS MADE
AGGREGATE
� S
- -
C DEDUCTIBLE
S
RETENTION S
I
S
WORXERS COMPENSATION AND N
���CORY LIMEZ I I ER
E.I. EACH ACCIOEtdT
EMPLOYEES' LIAEM U IY
E.L. DISEASE - EA EMPL OYES
-
S
E.L. DISEASE - POLICY LIMIT
S
A
OTHER Professional
EONG21656434002
07/01/05
07/01106
$1,000,000 per claim
Liability
r
$1,000,000 annl aggr.
DESCRIPTION OF OPERATIONSILOCATIOPISIVEHICLEVEXCLUSIONS ADDED BY ENDORSEMENTISPECIAL PROVISIONS
RE: Job #3775 - Spokane Valley Park & Rec. Master Plan
CERTIFICATE HOLDER I I ADDITIONAL INSURED; INSURkRLEWER: L:ANL:tLLAIIUN
SHOULD ARY OFTH E ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
City of Spokane Valley Attn: C. DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TOMAIL 30— D AYS W M I TEN
Bainbridge, City Clerk NO'nCETOTHE CERTIFICATE H OLD ER NAM EDTO THE LEFT, BUT FAILURE ToD0SOSHALL
11707 E. Sprague Ave, Ste 106 Phi POSE N0OBLIGATIONOR LIABILITY OF ANY KIND UPON THEINSURE KITS AGENTSOR
Spokane Valley, WA 99206 REPRESENTATIVES.
A PRESENTATIVE
ACORD 25S (7/97) 1 of 1 #M130863 JXL 0 ACORD CORPORATION 1988
r:licnt#- "t
4 .7REIACO
7i3f10� u CERTIFICATE F LIABILITY INSURANCE. o06 '
PRODUCER
Dealcy, Rentorl F Ass ociate&
P. 12675
THIS CERTIFICATE 15 1$$VED A$ A MATTER OF INFORMATION
ONLY AND CONFERS NO' RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY 7HE POLICIES $FLOW.
Oakland, CA 94604 -2675
IHSR
LTH
514 465-3094
INSURERS AFFORDING COVERAGE
I45URED
INSURERA ACE American Insurance Company . --
MDore lacofanc GQltsman, Inc.
INSUR@R0!
840 Hearst Ave -
INGURER C:
Berkeley, OA 94710
INSURER d:
INSmJRER E-
�$
COVERAGES
THE POLICIES OF Ir+G$URA#JCE LISTED BELOW HAVE 6EFN ISgLlE4 TO 7HE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANUING
ANY REQUIREMENT, TERM OR COMDrrION OF ANY CONTRACT OR OTHER DCrUME "T Wn7-I Re$PECT TO "ICH THIS CERTIRCATE MAY BE ISSUED OR
MAY PERTAIN, TKE IN$I,1FLANCE AFFORDED BY THE POLIUIFS DESCRIBEn HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUUFI
POL,t1�1E3- AGGREGATE LIMITS SHOW" MAY HAVE BEEN REDUCED BY PAID CLAIMS.
IHSR
LTH
TYPE OF INSURANCE
POLICY NUMBER
POLICY tFFECTh'E
MM00 r
OLICY E%RIR4TI'GN
DATE R! MfCIbfYY
LIMITS
Gr;HERALLIABLLrrY
�RGHCCURR:NCE
�$
FIRE DAMAGE (Anyone 11%) I$
WkimQROL64GPHERnLCUGILRY
CLAIMS MADE Ej OCCUR
MEd raxP (" Dm po .UnF
$
PFR$pvdk A ADV IHJLI -W
$
i39N9RALA0G3@GATE
S
GRN'LAGGREG,ITG- LIMITAPPLIESPER;
FRORUGTS - 00MP1OPAGG
S
POLICY PPo4 LOC
AUTOMOBILE
LIAIRLRY
ANYaurO
{AkiBIHwD$ING4E,%1171T
ics semi
S
BODILY INJURY
(Pur putlOU]
$
ALL OWNF,O AUTOS
SCHEDULED AUTOS
-
0010n Y INJURY
jNr 9codcaq
6
HIRED AUTOS
NONZ WNrD AUTOS
-
- -
_
PROPE19TY4AW%GZ
per aceldeatl
$
GARAGE qJ ILITY
ALITO ONLY -EA ACCIDENT
S
OTHER TIIAH ENV ACC
5
H ANY AUTO
5
AUTO ONLY: AGG
EXGF!SS LIABIL"
EACH OCCURRENCE
5
AGG QaATE
5
OCCUR � CLAIMS MADE
tl
5
DF[ UCT19LE
RETENTION $
r1+
WORKERS COMPEN 5ATI99 ANn
Y L,l, ITS
S
EMPLOTERS- LJA}]LLI rY
E1. ExCH.adCi6ENT
El. DG ASE -EA EMPLoTEE
5
p1SZAGZ - POLICY LIMIT
S
'U.
A
dTHER Professional
021656434003
071(11106
07101107
$1,000,000 per claim
Liability
$2,000,000 annl aggr.
JIESCR1PTIO,w OF DPrRaT10n51tL0 CATIONVVEH1CLEWE XCLU5LONS ADDED &r rNDORSOmOW ESPECIAL PROVISIONS
RE: Jab 03775 - Spokane Valley Park & Rec- Master Plan
rE HOLDER I I ADDMONAL
City of Spokane Valley Attn: C.
Bainbridge, City Clerk
11707 E. Sprague Ave, Ste 106
Spokane Valley, WA 99206
ACORD 25 {71)7)1 of 1 AM16451110
SHOULDANYOF14QAuOveDr;G R19E0POLICIESB •E CANCELLED BEFORE THE EXPRATIOH
DATE THEREOF, THE ISSUING INSURER WILL ERMIAVOE YO MAIL 30 ®GAYS WRITTEN
p1OACQ107H@ CORTIF1CATE HOLD PR NAM ELI TOTHE LEFT, BUT FAILURE T044805HAL.L.
rMP03ENOOBLIGATIONORUAmrr Of ANYXINOUPO NTHEIHSURER�ITS AGE HTSOR
AUT ORIIEU REPRf3ENTA-nVE
J L 0 ACORD CORPORATION 1WEI
cj�/7
RightFax 7/12/2004 8:05 PAGE 2/3 RightFax
ACORDL CERTIFICATE OF LIABILITY INSURANCE page 1 of z
07/ 2/2004
PRODUCER 877 -945 -7378
Willis North AaArica, Inc. - Regional Cert Center
26 Century Blvd.
Y. O. Box 305191
N.azhville, TN 372305191
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
INSURERS AFFORDING COVERAGE
INSURED ECONorthwest
99 IN. 10th Ave.
Suite 400
Eugene, OR 97401 -3001
INSURERA:American Staten Znaurance cwnpany 19704 -004
INSURERB:United Stater. Liability innurance Company 25695 -000
IIJSU _RE RC:
INSUItvR 0'
9/11/2003
d rMVCQAr CC
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUEO TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
IhSR
Im
TVDEOFINSURANCE
POLICYKUMB£R
POUCYFh ecrnE
POLICY EXPIRATION
LIMITS
A
GENERAL LTASIUITY
X COMMERCIAL GENER�AL LIABILRY
OLAIMSMAQ ! X I F OCCUR
01CG2387642
9/11/2003
9/11/2004
EAta+OCCU"RENCE
s 110001-000
FIRE DAMAGE (Any one lre)
$ 200,000
LIED EXP mono ersm
5 10 000
T'EI1 SOMAL dADVINJURY
S 11000,000
AGGREGATE
6 2,000,000
GEM 'LACCIIEGATELIMITAPlPLIF_SPF.R;
POLICY (j':'R• LOC
-GENERAL
PRODUCIS- =AP+OPAGG
S 2 OOO 00
AUTOMOBILE
LIABILITY
ANYAUTO
ALL O'AWED AUTOS
SCHEDULEUAUTOS
HIREOAUtOS
NONOVMED AUTOS
COVOINEDSIWGLE UMII
(Esscddeml
S
EOM Y INJURY
(PerPwV)ni
S
EODXYINJLIiY
(Pere[eiCentl
S
PROPERTY DAMAGE
(Perecei0ent)
S
GARAGE LIABILITY
AMY AI,$TO
AUTOONLY -EA ACCIDENT
S
OTHER THAN FA ACC
lUTOONLY: AGG
$
S
EXCESSUABILITY
OCCUR FI CIAIMSMADE
CEDUCTIBLE
RETtNRON S
EACIIOCCURRENCE
$
AGGREGATE
5
5
S
E
WORKER,°, COMPENSATION AND
EMPLOYERS' LIABILITY
1vRYLIWI• 0TH-
TORY INTI- R
ti L F,ACH ACORN I
5
E I_ DISEASE - FA EMPLOYEE
S
EL DISEASE - POLICY LIMIT
S
B
OTHER
Professional Liability
SP1007 39
4/l/2004
4/1/2005
92,000,000 Per Claim
92,000,000 Per Aggregate
10,000 d c Claim
DESCRIPTION OF0PERATION'VAOCATIONSNE NCLES/EXCLUSIONSADDED BY ENDORSEMENT;SPEGAL PROVISIONS
RE: 6886
GtM I IFIGA I It MULUtM I I ADOMONAL INSURED; INSURER LETTER: LAN1Lr LLA I IUIN aacapt 10 days for non payrent
SHOULD ANY OF THE ABOVE DESCRIBED, POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN
NOTICE TO THE CERTIFICATE HDLOER NAMED TO THE LEFT, BUT FAILURE TO 00 SO SHALL
City of Spokane Valley, a code city of the IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
State of Washington
Attn: Christino Bainbridge REPRESENTATIVES.
11707 East Sprague Avenue, Suito 106 AW 0 [ZED TIE PRESENTATIVE
Spokane Valley, NA 99206
I
el^opo 25.s r71471 cell - 1040423 Tol :278679 rt:4'596099 0 ACORD CORPORATION 1 9B
RightFax 7/12/2004 8:05 PAGE 3/3 RightFax
Page 2 of 2
IMPORTANT
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in fieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s),
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between
the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it
affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon.
ACORD25- S(7197) Coll:1040423 Tp1:278679 Cert:4586099