04-021 Amended Emergency Management Services Spokane ��
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Valle 2-it)
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11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206
509.921.1000 • Fax: 509.921.1008 • cityhall@spokanevalley.org
Memorandum
To: Cal Walker, Police Chief
From: Chris Bainbridge, City Clerk
Date: July 23, 2004
Re: 2004 Amended Interlocal Agreement for Emergency Management Services
The original, signed agreement is attached. I leave this in your trusty hands to distribute as
needed for all concerned.
Thanks, Cal.
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Return to: Daniela Erickson
Clerk of the Board
1116 West Broadway
Spokane,Washington 99260
2004 AMENDED INTERLOCAL AGREEMENT
FOR EMERGENCY MANAGEMENT SERVICES
THIS AMENDED INTERLOCAL COOPERATION AGREEMENT is made by and
among the City of Spokane, a Washington State municipal corporation, having offices for the
transaction of business at 808 West Spokane Falls Boulevard, Spokane, Washington 99201,
hereinafter referred to as the "CITY," the City of Spokane Valley, a municipal corporation of
the State of Washington, having offices for the transaction of business at the Redwood Plaza,
11707 East Sprague Avenue, Suite 106, Spokane Valley, Washington 99206, hereinafter referred
to as "SPOKANE VALLEY," City of Medical Lake, a municipal corporation of the State of
Washington, having offices for the transaction of business at 124 S. Lefevre P.O. Box 130,
99019, hereinafter referred to as "MEDICAL LAKE," the Town of Millwood, a municipal
corporation of the State of Washington, having offices for the transaction of business at 9103
East Fredrick, 99206,hereinafter referred to "MILLWOOD," the Town of Fairfield, a municipal
corporation of the State of Washington, having offices for the transaction of business at Town
Hall, P.O. Box 334, 99012, hereinafter referred to as "FAIRFIELD," the Town of Latah a
municipal corporation of the State of Washington, having offices for the transaction of business
at P.O. Box 130, 99018, hereinafter referred to as "LATAH," the City of Liberty Lakc, a
municipal corporation of the State of Washington, having offices for the transaction of business
at City Hall, do P.O. Box 370, 99019, hereinafter referred to as "LIBERTY LAKE," the Town
of Rockford, a municipal corporation of the State of Washington, having offices for the
transaction of business at Town Hall, 20 West Emma, P.O. Box 49, 99030, hereinafter referred to
as "ROCKFORD," the Town of Spangle, a municipal corporation of the State of Washington,
having offices for the transaction of business at P.O. Box 147, 99031, hereinafter referred to as
"SPANGLE," the City of Cheney, a municipal corporation of the State of Washington, having
offices for the transaction of business at General Office, 609 Second, 99004, hereinafter referred
to as "CHENEY," the City of Airway Heights, a municipal corporation of the State of
Washington, having offices for the transaction of business at City Hall, 1208 South Lundstrom,
P.O. Box 969, 99001, hereinafter referred to as "AIRWAY HEIGHTS," the City of Deer Park, a
municipal corporation of the State of Washington, having offices for the transaction of business
at City I-Tall, 316 Crawford, Box F, 99006, hereinafter referred to as "DEER PARK," the Town
of Waverly, a municipal corporation of the State of Washington, having offices for the
transaction of business at 255 North Commercial, P.O. Box 37, 99039, hereinafter referred to as
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"WAVERLY," and Spokane County, a political subdivision of the State of Washington, having
offices for the transaction of business at 1116 West Broadway Avenue, Spokane, Washington
99260, hereinafter referred to as the"COUNTY,"jointly hereinafter referred to as the "Parties."
WITNESSETII:
WHEREAS, pursuant to the provisions of RCW 36.32.120(6), the Board of County
Commissioners has the care of County property and the management of County funds and business;
and
WHEREAS, pursuant to chapter 39.34 RCW, local governments may jointly exercise
their powers, privileges and authorities through the execution of Interlocal Cooperation
Agreements in order to make the most efficient use of their powers by enabling them to
cooperate with other localities on a basis of mutual advantage and thereby provide services and
facilities in a manner and pursuant to forms of governmental organization that will accord best
with geographical, economic, population, or other factors influencing the needs and development
of local community; and
WHEREAS,pursuant to RCW 38.52.070, two or more political subdivisions may join in
the establishment and operation of a local organization for emergency management services. The
City of Spokane, City of Spokane Valley, City of Medical Lake, Town of Millwood, Town of
Fairfield, Town of Latah, City of Liberty Lake, Town of Rockford, Town of Spangle, City of
Cheney, City of Airway Heights, City of Deer Park, Town of Waverly, and Spokane County are
authorized and directed to establish local organizations for emergency management services in
accordance with the Washington State Comprehensive Emergency Management Plan and
Program; and
WHEREAS, the City of Spokane and Spokane County entered into a joint Resolution on
or about June 25, 1979, under Resolution No. 79-0873, establishing a joint Spokane City/County
Department of Emergency Services. Additionally the entities on or about October. 22,1996
adopted Resolution No. 96-0991, which carried out the functions for both entities as called for
pursuant to chapter 38.52 RCW. The City of Spokane Valley, City of Medical Lake, Town of
Millwood, Town of Fairfield, Town of Latah, City of Liberty Lake, Town of Rockford, Town of
Spangle, City of Cheney, City of Airway Heights, City of Deer Park, and Town of Waverly are
desirous of becoming a party to this joint venture; and
WHEREAS, it is the intent of the City of Spokane, City of Spokane Valley, City of
Medical Lake, Town of Millwood, Town of Fairfield, Town of Latah, City of Liberty Lake,
Town of Rockford, Town of Spangle, City of Cheney, City of Airway Heights, City of Deer Park,
Town of Waverly, and Spokane County to combine their efforts to maintain the Department of
Emergency Management ("DEPARTMENT") by entering into this Interlocal Cooperation
Agreement.
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NOW, THEREFORE, for and in consideration of the mutual covenants contained
herein, and as authorized under chapter 39.34 RCW and chapter 38.52 RCW, the City of
Spokane City Council, City of Spokane Valley City Council, City of Medical Lake City Council,
Town of Millwood Town Council, Town of Fairfield Town Council, Town of Latah Town
Council, City of Liberty Lake City Council, Town of Rockford Town Council, Town of Spangle
Town Council, City of Cheney City Council, City of Airway heights City Council, City of Deer
Park City Council, Town of Waverly Town Council and the Spokane County Board of County
Commissioners hereby agree as follows:
SECTION NO. 1: SPOKANE CITY/COUNTY DEPARTMENT OF EMERGENCY
MANAGEMENT
The Spokane City/County Department of Emergency Services, as created under the joint
Resolution No. 79-0873, shall be hereby known as the "Spokane City/County Department of
Emergency Management," hereinafter referred to as "DEPARTMENT."
SECTION NO. 2: COMMITMENT
The Parties agree to be fully committed to the Emergency Management Program and provide the
resources necessary for the DEPARTMENT to carry out the Emergency Management Mission.
The Parties agree that they are each responsible for individual department emergency
preparedness. The PARTIES agree to ensure that department heads participate in collaboration,
dialog, planning, and exercises with the DEPARTMENT to assure readiness in event of disaster
or major emergency. This statement of commitment flows from the Parties down to the
individual employees for the safety of life, property, and the environment of Spokane.
SECTION NO. 3: TERM
The term of this Amended Interlocal Agreement shall commence as of the last date executed by
the Parties hereto and shall continue until terminated as provided for hereinafter.
SECTION NO. 4: PURPOSE
It is the purpose of this Amended Interlocal Agreement to continue the combined efforts of CITY
and COUNTY as originally developed in Joint Resolution No.79-0873, and Joint Resolution No.
96-0991 and to add SPOKANE VALLEY, MEDICAL LAKE, MILLWOOD, FAIRFIELD,
LATAFI, LIBERTY LAKE, ROCKFORD, SPANGLE, CHENEY, AIRWAY HEIGHTS, DEER
PARK, and WAVERLY, to this Agreement in order to establish and operate, pursuant to RCW
38.52.070, a local organization for emergency management in accordance with the Washington
State Comprehensive Emergency Plan and Program. This Amended Interlocal Agreement is to
provide for the effective and economical preparation for and coordination of emergency
functions, other than functions for which military forces are primarily responsible. To mitigate,
prepare for, respond to, and recover from emergencies and disasters, and to aid victims suffering
from injury or damage, resulting from emergency disasters caused by all hazards, whether natural
or man-made, and to provide the opportunity for coordination and support of search and rescue
operations.
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SECTION NO. 5: DUTIES AND RESPONSIBILITIES OF THE DEPARTMENT
The DEPARTMENT shall office at the Spokane Fire Training Center, 1618 N. Rebecca,
Spokane, Washington 99217, until the Parties, by mutual agreement, decide upon a new location.
The DEPARTMENT, in addition to having those duties as enumerated in RCW 38.52.070, shall
also have the following responsibilities:
(1) Facilitate a coordinated planning process integrating Emergency Management plans to
include: federal, state, local governments, individual city and county departments,
neighborhood, individual citizens, schools and the private sector;
(2) Conduct a comprehensive internal assessment and evaluation of emergency plans,
equipment and personnel proficiency through a program of regular exercises;
(3)Acquire and maintain Emergency Management facilities and equipment;
(4) Administer and facilitate programs that enable people, governments, communities and
the private sector to minimize and recover from immediate and long term impacts of
disasters;
(5) Facilitate the identification, development, implementation and evaluation of
mitigation strategies and activities to reduce vulnerability to the effects of disasters;
(6) Provide timely and accurate Emergency Management information;
(7) Participate with the 9-1-1 Operations Committee to assist the public in Spokane
County to easily, rapidly, and accurately access emergency police, fire, and medical
assistance during time of a disaster;
(8) Effectively and efficiently train DEPARTMENT staff to coordinate emergency
management resources,programs, functions and systems;
(9) Propose coordinated legislation, ordinances, and local laws to improve the safety of
people, governments and the private sector;
(10) Coordinate a cooperative effort of federal, state, and local governments,
neighborhoods, schools, individual citizens, individual city and county departments and
private sector to educate the public in emergency and disaster preparedness;
(11) Coordinate facilities and resources to assist federal, state, and local governments to
effectively and efficiently respond to emergencies and disasters;
(12) Work in cooperation with federal, state, and local governments, and the private
sector to realize, develop and maintain a network of survivable emergency
telecommunications and warning systems;
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(13) Facilitate a partnership of federal, state, and local governments and the private sector
that provides "All Hazards" emergency management training for emergency coordination
and management level personnel;
(14) Facilitate and participate in various group meetings, such as: Search and Rescue
Council, Spokane Disaster Committee, Local Emergency Planning Committee, Amateur
Radio Emergency Service (A.R.E.S.)/Radio Amateur Civil Emergency Service
(R.A.C.E.S.), Inland Empire Fire Chiefs Association, Inland Northwest Law Enforcement
Leadership Group, Business & Industry Committee, Spokane County EMS Council,
Spokane County Hospital Disaster Committee, City and County Department Heads and
other groups;
(15) Establish, train and maintain a volunteer cadre that can be mobilized in case of
search and rescue missions, emergencies and/or disasters;
(16) Prepare, monitor, administer and evaluate the DEPARTMENT'S annual budget;
(17) Participate in and attend related Emergency Management conferences, seminars,
training and education; and
(18) Schedule, coordinate and conduct training in emergency management for educating
government, private sector and individuals.
SECTION NO. 6: PROPERTY AND EQUIPMENT
All existing equipment and supplies previously used by the Emergency Services Departments of
both CITY and COUNTY shall be combined and consolidated for the continued maintenance and
use by the DEPARTMENT. All equipment so consolidated shall remain the equipment of the
individual entity supplying the same to the consolidation.
All equipment required by the DEPARTMENT, other than that obtained from consolidation,
shall be held in the name of the DEPARTMENT and shall be disposed of upon termination of the
DEPARTMENT as the Parties may mutually agree.
SECTION NO. 7: EMERGENCY MANAGEMENT ADVISORY COUNCIL (EMAC)
An Emergency Management Advisory Council ("EMAC") is hereby created. EMAC'S function
shall be to provide vision and make recommendations to the DEPARTMENT. EMAC shall be
composed of the following or their designee: City of Spokane Administrator, City of Spokane
Chief Financial Officer, Spokane County Chief Executive Officer, Spokane Valley City
Manager, a representative from the Inland Empire Fire Chiefs Association, and a representative
from the Inland Northwest Law Enforcement Leadership Group. The Director and Deputy
Director of the DEPARTMENT shall be ex- officio, non-voting members.
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A majority of EMAC members will constitute a quorum. EMAC will assist, advise and
collaborate with the Local Director and Deputy Director of the DEPARTMENT in the
development of service levels, resulting budget, emergency plans and training.
EMAC shall meet on a quarterly basis, unless deemed unnecessary by the Chair. The Local
Director shall serve as chair.
SECTION NO. 8: FUNDING
The Local Director or Deputy Director shall annually prepare a budget for operation of the
Spokane City/County Department of Emergency Management ("DEM"). The annual budget shall
be submitted to the EMAC for review and approval. The annual budget shall than be submitted
to the Board of County Commissioners for Spokane County for its adoption.
The budget shall include all costs of maintenance and operation of its offices at 1618 N. Rebecca
and 1121 W. Gardner, Spokane Washington. Attached hereto as Attachment "A" and "B," and
incorporated herein by reference, is a 2004 Budget that sets forth all projected 2004 costs for
operating and maintaining DEM. The annual budget once approved by the EMAC shall be
allocated among the Parties in the same proportionate share as their populations are to the total
population of Spokane County. For the purpose of calculating populations, the COUNTY shall
have that population assigned to the unincorporated area of Spokane County. Provided, however,
for calendar year 2004 the COUNTY and CITY agee to equally share the budget allocation
assigned to all cities that are a part of this Amended Interlocal Agreement and have populations
of less than 10,000. The Parties agree to use the population figures as prepared and published by
the Washington State Office of Financial Management as of January 1 of each calendar year to
allocate the budget for that year.
The Spokane County Director of Administrative Services will submit an invoice to the Parties
(twelve equal payments) no later than the first week of the service month. Invoices will be due
and payable no later than the fifth of following month.
Annual adjustments will be made on or before March 3 l st of each year based on actual
expenditures for the previous year. In the event that the Parties were over billed during the
previous calendar year, they will receive a credit to be applied to the next monthly billing. In the
event that they are no longer signatories to this Amended Interlocal Agreement, they will be paid
by check. In the event that the Parties were under billed during the previous calendar year, they
will be responsible for paying such debit in the next monthly billing. In the event that they are no
longer signatories to this Agreement, they will be responsible for paying any billing within thirty
(30) calendar days. At the sole discretion of the CITY or SPOKANE VALLEY or any City
having a population of 10,000 or less who financially pays a portion of the annual DEM budget
in the case of over billing, or the sole discretion of the COUNTY, in the case of an under billing,
the party may request interest on such amount based on the lost interest earnings had the under
billing amount been invested since the end of the calendar year to the date of determination in the
Spokane County Treasurer's Investment Pool or the over billing amount been invested since the
end of the calendar year to the date of determination in the Washington Cities investment Pool.
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SECTION NO. 9: INDEMNIFICATION
The Parties agree that the DEPARTMENT, all of its employees, to include the Local Director
and Deputy Director, shall be included under the COUNTY'S self-insured insurance coverage for
general liability and worker compensation.
The Parties further agree that the COUNTY shall be responsible for any liability, loss, cost or
expense claimed by third parties for property damage and bodily injury, including death, caused
by any act or omission attributed to the DEPARTMENT, its employees or agents in connection
with the Amended Interlocal Agreement.
Each Party shall be responsible for its own wrongful and negligent acts or omissions, or those of
its officers, agents, or employees to the fullest extent required by law, and shall indemnify,
defend, and hold the other party harmless from any such liability. In the case of negligence of
more than one Party, any damages allowed shall be levied in proportion to the percentage of
negligence attributable to each Party and each Party shall have the right to seek contribution from
the other Party in proportion to the percentage of negligence attributable to the other Party.
SECTION NO. 10: SPOKANE DISASTER COMMITTEE
There shall be a Spokane Disaster Committee. The Spokane Disaster Committee shall consist of
representatives from law enforcement, fire service, hospitals, local government, emergency
medical services, the military, the DEPARTMENT, as well as other individuals from the public
and private sectors. The purpose of the Spokane Disaster Committee shall be to assist the
DEPARTMENT in mitigation, preparation, planning, response and recovery from disasters or
major emergencies. The Committee shall meet on a monthly basis, unless deemed unnecessary
by the Chair. The Committee shall elect its own chair, vice-chair, etc. The Committee shall
establish its own by-laws.
SECTION NO. 11: LOCAL EMERGENCY PLANNING COMMITTEE
There shall be a Spokane Local Emergency Planning Committee ("LEPC"). The LEPC shall be
established and conform to the•Federal, State, and Local laws. The LEPC shall assist the
DEPARTMENT in its compliance to all pertinent laws pertaining to Hazardous Materials.
SECTION NO. 12: THE LOCAL DIRECTOR OF EMERGENCY MANAGEMENT
The Spokane County Sheriff is hereby appointed as the Spokane Local Director of Emergency
Management. The Local Director shall be responsible for:
(1) The overall Emergency Management program;
(2) Serve as Chair of the EMAC; and
(3) Empowered to declare a disaster or state of emergency in consultation with affected
jurisdictional elected official(s).
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SECTION NO. 13: DEPUTY DIRECTOR OF EMERGENCY MANAGEMENT
The Deputy Director of the Spokane City/County Department of Emergency Management shall
be responsible to the Local Director. Subject to the direction of the Local Director, the Deputy
Director is hereby empowered and directed:
(1) To act on behalf of the Local Director in his absence in all Emergency Management
functions and responsibilities;
(2) To prepare a comprehensive emergency management plan conforming to the state
comprehensive emergency management plan program and programs;
(3) To coordinate the effort of the emergency management organization for the
accomplishment of the purposes of this Agreement;
(4) To coordinate and facilitate cooperation between divisions, services and staff of the
joint emergency management services jurisdictions, and to resolve questions of authority
and responsibility that may arise between them;
(5) To represent the Spokane City/County Department of Emergency Management
organization in all dealings with public or private agencies pertaining to emergency
management and disasters;
(6) To keep and maintain an inventory of all non-perishable and non-expendable goods,
supplies and equipment of the DEPARTMENT or in its custody, including federal excess
property on loan to the DEPARTMENT, with said inventory to specify the location of
each item listed thereon; and
(7) To equip, maintain, and train Emergency Operations Center("EOC") personnel and to
act as manager of said EOC upon activation for disaster or exercise.
SECTION NO. 14: TERMINATION
Each Party may terminate its participation in the lnterlocal Cooperation Agreement upon ninety-
days (90) days written notice to the Director of the DEPARTMENT prior to January 1 st of any
year. The effective date of the termination will be December 31'.
Federal or state owned properties shall be disbursed in accordance with appropriate federal or
state guidelines. Items loaned to the DEPARTMENT by a participating member shall upon
request be returned to that member upon that member's withdrawal from this Agreement or upon
this Agreement's cancellation.
All properties owned by the DEPARTMENT will remain with the DEPARTMENT and shall not
be subject to disbursement.
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SECTION NO. 15: SEVERABILITY
It is understood and agreed by the Parties hereto that if any part, term or provision of this
Amended Interlocal Agreement is held by the courts to be illegal, the validity of the remaining
provisions shall not be affected, and the rights and obligations of the Parties shall be construed
and enforced as if the Agreement did not contain the particular provision held to be invalid.
If it should appear that any provision hereof is in conflict with any statute of the State of
Washington, said provision that may conflict therewith shall be deemed modified to conform to
such statutory provision.
SECTION NO. 16: ENTIRE AGREEMENT
The Parties agree that this Amended Interlocal Agreement is the complete expression of the
terms hereto and any oral representations or understandings not incorporated herein are excluded.
This Amended Interlocal Agreement shall supersede all prior resolutions and agreements
executed by the Parties hereto with regard to Emergency Management, including, but not
necessarily limited to Spokane County joint Resolution No. 79-0873 executed June 25, 1979 and
Spokane County joint Resolution No. 96-0991 unless incorporated and made reference to herein.
SECTION NO. 17: MUTUAL AID AGREEMENTS
Nothing in this Amended Interlocal Agreement shall limit the authority, responsibility or duties
of any Party arising out of any mutual aid agreement or other Agreements with other
governmental entities.
SECTION NO. 18: COUNTERPARTS
This Amended Interlocal Agreement may be executed in counterparts, and each such counterpart
shall be deemed to be an original instrument. All such counterparts together will constitute one
and the same Agreement.
IN WITNESS WHEREOF, the Parties have caused this Amended Interlocal Agreement to
be executed on date and year opposite their respective signatures.
DATED: CITY OF SPOKANE:
By:
Attest: Its:
City Clerk (Title)
Approved as to form:
By:
Assistant City Attorney
Page 9 of 13
DATED: TOWN OF L_ATAH:
Attest: By:
Its:
Town Clerk (Title)
DATED: 7 -,7-/-61V CITY OF SPOKANE VALLEY:
Au t: B}' ��
7-C.,A. '2.. -�.L- d / - Its:
City Clerk (Title)
Approved as to ' only:
Cevl,.„ ? / t4aLdll
City Atorney
DATED: CITY OF MEDICAL LAKE:
Attest: By:
Its:
City Clerk (Title)
DATED: TOWN OF MILLWOOD:
Attest: By:
Its:
Town Clerk (Title)
DATED: TOWN OF FAIRFIELD:
Attest: By:
Its:
Town Clerk (Title)
Page 10 of 13
DATED: CITY OF LIBERTY LAKE:
Attest: By:
Its:
City Clerk (Title)
Approved as to form only:
Acting City Attorney
DATED: TOWN OF ROCKFORD:
Attest: By:
Its:
Town Clerk (Title)
DATED: TOWN OF SPANGLE:
Attest: By:
Its:
Town Clerk (Title)
DATED: CITY OF CHENEY:
Attest: By:
Its:
City Clerk (Title)
DATED: CITY OF AIRWAY HEIGHTS:
Attest: By:
Its:
City Clerk (Title)
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DATED: CITY OF DEER PARK:
Attest: By:
Its:
City Clerk (Title)
DATED: TOWN OF WAVERLY:
Attest: By:
Its:
Town Clerk (Title)
DATED: BOARD OF COUNTY COMMISSIONERS
OF SPOKANE, COUNTY, WASHINGTON
PHILLIP D. HARRIS, Chair
ATTEST:
VICKY M. DALTON
CLERK OF THE BOARD
M. KATE MCCASLIN, Vice-Chair
BY:
Daniela Erickson,Deputy
JOHN ROSKELLEY
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ATTACHMENT "A"
SPOKANE COUNTY POPULATION
Estimated 2003
Population Analysis per City
%Population per City
Spokane Valley 82,005 0.1913
Spokane 197,400 0.4606
Unincorporated 119,844 0.2796
Small Cities: 29,351 0.0685
Airway Heights 4,590
. Cheney 9,470
Deer Park 3,055
Fairfield 586
Latah 194
Liberty Lake 4,640
Medical Lake 4,215
Millwood 1,655
Rockford 533
Spangle 275
Waverly 138
'Total County Pop 29,351 428,600.00 1.0000
Population Analysis with Small Cities Apportioned
Equally to City of Spokane and Unincorporated
Population per
Entity
Spokane Valley 82,005 0.1913
Spokane 212,076 0.4948
Unincorporated 134,520 0.3139
Total County Pop 428,600 1.0000
Based on Washington State OFM Forecast June 30, 2003
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ATTACHMENT "B"
Spokane County
Department of Emergency Management
2004 Operating Costs
Operating Budget* 332,131
Building M/O** 19,496
Indirect Costs*** -h 30,432
382,059
Revenue**** - 61,275
Total Operating Cost 320,784
City of Spokane City of Spokane Unincorporated
Valley County
Population % with Small 0.1913 0.4948 0.3139 Total
Cities Apportioned
Equally to City of
Spokane and
Unincorporated
Total by Entity 61,376.37 158,727.21 100,680.68 320,784.26
Population Analysis with Small Cities Apportioned
Equally to City of Spokane and Unincorporated
% Population
per Entity
Spokane Valley 82,005 0.1913
Spokane 212,076 0.4948
Unincorporated 134,520 0.3139
Total County Pop 428,600 1.0000
* Adopted 2004 budget for Department 010-0400009
**Building M/O based on OMB A-87 2002 for 2004 page 171 and sq ft provided by Bill Hansen
*** FTEs multiplied by same indirect rate/FTE used by the Sheriffs Office for their 2004 Valley Contract
**** Per Tom Mattern,per contract this is the amount of revenue to be received from the State