04-029.00 Tan Moore Architects: CenterPlace ProjectL ~.- ~ 1,
AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
City of Spokane Valley
Spokane Valley Public Works Department
11707 E. Sprague Ave.
Spokane Valley, WA 99206
Agreement Amendment Number: 7
Agreement/Project Number: P3983
Date: August 30, 2004
Department: Public Works
Agreement Title: Architectural Services, Mirabeau Point CenterPlace Project
Consultant: Tan Moore Architects, P.C., 416 W. Sprague Ave., Spokane, WA 99201
You are hereby directed to make the changes listed below in the subject agreement.
Nature of the change: The agreement is modified as fcllcws:
Item 1: Article 20: Scope of Work, Section B: Basis of Compensation, Subsection 3: Reimbursable
Expenses: Add the following item as an Additional Reimbursable Expense:
• Development of a furnishings procurement package for Centerplace based on the scope
of work and process outlined in the attached letter from Marian B. Evenson, ASID, of
Madsen, Mitchell Evenson 8~ Conrad, PLLC.
The Fee for these services shall be on a time and materials basis with a maximum amount not exceed
$30,500.00.
The changes result in the following adjustment of the agreement price and time:
AGREEMENT AMOUNT
Agreement price prior to this change order $693,655.65
Agreement price (increase) resulting from this change order $30,500.00
Agreement price including this change order shall not exceed $724,155.65
AGREEMENT TIME
Estimated Agreement completion date prior to the change order July 31, 2006
Agreement time (increase/decrease) resulting from this change order 0 months
Estimated Agreement completion date including this change order July 31, 2006
THE ABOVE CHANGE(S) ARE ACCEPTED THE ABOVE CHANGE(S) HAVE BEEN APPROVED
Tan Moore Architects, P.C. Spokane Valley City Manager
~~~~
ate
-
Dave Mercier,
~~~~
Dated:
August 30, 2004
P3983, Amendment 7
Page 1
~d~-~9~
. ~~
Madsen
Mitchel I At-gust 16, 2004
Evenson
&Gonrad
r,ik' Mike Jackson and Steve Worley
The City of Spokane Valley
Architecture 11707 ). Sprague -
Interiors Spokane ~~alley, WA 99206
Construction
Manasement RI;: Furnishings Package
Dear Mike and Stcvc
It was a pleasure meeting with the both of you to discuss the furnishings requirements for the
CcnterPlacc project. We are very excited about this opportunity to complete the design by
selecting furniture items that will not only be functional but will enhance the design as well.
Listed below is an outline of our proposed process with estimated hours for completion and an
outline schedule for accomplishing the work. bur fee structure as you will see is directly tied
to the hourly effort for each of the tasks. This proposal and schedule is based on t:hc
information gathered from our initial meeting, and review of Ron 'fan's schematic design
drawing that illustrated a fumishings layout. The Schedule is generous and allows for some
flexibility.
Existing Furniture Inventory: As we discussed, there may be furniture that can be
reused/refurbished and placed in the new facility. 't'his is a task that can be completed by
volunteers with some direction from our office.
1. Tour the spaces that may have furniture to be reused. (4 hrs.)
2. Meet with volunteers -outline tasks to be completed, inventory, tagging,
photographing, distribute inventory sheets, inventory tags and explain how to use
them. (4 hrs.)
3. Review completed information to establish the recommended items for reuse. (S
h r~.l
4. Insert dimensional information of existing pieces into the floor plans at well as the
21G North Houacrl items inventory number. (12 hrs.)
5. Coordinate refirbishing of existing furnihlre to be reused (32 hrs)
Sky»hlk Level TO'1'E1L -Inventory 60 hours
Spokane, Washington
992ot Should iwlurrteers rrot he avai{able for this i~tverlto;•y process, the tivill providc.~ a separate fee
509.6?-6n00 proposal fc~r that sen~ice.
Fax 509•G2$•bT6T
madmitch.ctim
Furniture Selection:
• 1. Review options for all required furniture. (60 hrs.)
4933TSobel•IZnadFasx 2. Meet with CcnterPlacc representatives to select final items for specifications. (4
F.O. Box 102 hrs.)
Ettvrall, ~~lashingtnn TOTAL - Furnihlrc Select-ion 64 hours
99003
509-236.231E
fax 509-276.2451
madmitch.curn
}'
Furniiuee peciiication:
1. Develop Furniture specifications that define a furniture type that represe3~ts tl~e
quality and the design of each furniture item. X80 hrs.)
~. R~vieav pe~ificxtion with ~enterPlace representatives. (4 hrs.)
3. ~4iake sny changes. ($ hrs,}
Biddini;:
4. ~+iake ~peci#~cations avail2~ble to .Furniture Dealers For bidding, ~~}
~. Answer any questions during the bidding period. { 12}
TOT_A.L - Fue~~iture specification ] {]~i hours
Re~~ie~~ of Fotsntial Alternative recomn~endations:
The review of this ir~fbrmation is critical to e~~aluate quality of substituted alternatives e
estirt~ate (~.~ hrs} for this effort.
Review ofevaluatian with CenterPlace representatives (~ hrs)
T~Tr~Z, - Re~iekv of A~ternati~~es 28 fours
~nstailation Oversight:
Revie~~r the. ii~s#allation of selected furnishings for accurate placement grid over~-11 quality of
deli~•ered items- V'Jill generate a "punch list" defining any potential defects in the furniture,
TpTAL -installation Oversight 32 hours
~l'roposed ~~ees:
The foliav,~ing fee is based on the above outlined scope of services. ~'Ve will discuss vrith you
and change in scope p~•inr to proceeding that wo4~ld affect the Fee.
- iLiventary ~6~ hours 6,30
* =Furniture Selection ~G4 hours) $ 6,720
i -F~amitL~re pecif'icationlBidding{106 hours} ~$11,13U
• ~h~evie Alternatives X28 hours ~ x,940
• - T :°t~^.llw:l".w ~.nr r.d3fi f'~'1 1, n, ~~\ ~ J }~J~~
~a' ~~-
~~Q'f'otal HoLlrs}
530,40 Total Fee
The abo~'c fees are maxiinurn not to exceed numbers. Tie totals are based ran my billing i~Lte as
1 plan on accomplishing most of the tasks myself, hov.~evet, I will use individu€tls at a lesser
billing rate ,~+here appropriate resultin~F in a Inrn fee.
Below is a listing oi:~ our hotkrly rLtes:
Principal ~ 1 ~~-~~
Project Ilcsi~rner SU.~O
Intern Architect ~ R.~~
Tecluiical ~~upport ~ 60.0
Adntiinistra#ivc 42.00
-- -.
YROPUSFU SCH~DUI.>~
This schedule has been prepared to demonstrate potential key dates for upcoming work with a
targeted furnishings installation date of June 1, 2005 and a open for business date of June 20,
2005. Should the dates change for building availability on the l s` of June, order/dcaivery dates
may need to change so that the City is not paying for storage of delivered items not ready for
installation.
LwentorV•
September 15, 2004
September 20, 2004
October 4 - 8, 2004
October 11.2004
Furniture Selection:
October 12 - 2G, 2004
October 27, 2004
Furniture Spcciation:
October 28 -Nov 17, 2004
November 18, 2004
November 19 - 24
Begin project. vteet with volunteers to review process.
$egin Inventory.
MMEC to review im~entory and make reconunendations.
Rcvietiv recommendations with CenterPlace Representatives.
Select new Furniture options.
R.evicw with CenterPlace representatives.
Generate Selected furnishings specifications.
Review with CenterPlace representatives
Generate final Specification
Send out Specifications to Furniture Dealers:
November 29, 2004 Distribute Specification to Furniture Dealers
November 29 - l~ec 20, 2004 }aid Period
Review Alternatives:
January 3 - 17, 2005 Evaluate Alternatives
January 18, 2005 Review approved alternates with CenterPlace representatives
Rlward Packages to Furniture Dealers:
January 21, 2005 Award contracts to Furnilurc Dcalcrs
January 24 -Feb. 14, 2005 Negotiations of purchasing agreements with the City of
Spokane Valley with selected Furniture DealersNendors
Order Placement:
March 1 - 30, 2005 Furniture Dealers to make order placem-cots for June 1, 2005
deliveries.
Install Furniture:
June 1 - 17 2005 Review T.nstallation and generate punch list items. Furniture
Dealers with have approximately 4-6 weeks to complete punch
list requirements.
Move In:
June 18 & 19, 2005 (weekend) ivivve people into CenterPlace -CenterPlace open for business
on June 20, 2005.
If you require more information regarding this proposal or schedule, please give me a call at
your earliest convenience. Thanks again for this opportunity.
Very truly yours,
~,~ `U
~~~
Marian B. Evenson AS1D
Principal -Madsen Mitchell Evcnson & Conrad
This Taocument may sense as an agreement for the project. 1'Vith your approval please sign
below and return a copy to ot-r office.
Approved By:
Date: