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15-004.01 David Evans & Associates: 2015 Traffic Engineering Svcs
5-0©4.01 CONTRACT AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SPOKANE VALLEY AND DAVID EVANS AND ASSOCIATES, INC. Contract # 15-004 For good and valuable consideration,the legal sufficiency of which is hereby acknowledged,City and the David Evans and Associates,Inc.mutually agree as follows: 1. Purpose: This Amendment is for the Contract to provide Traffic Engineering Services by and between the Parties, executed by the Parties on January 9, 2015, and which terminates on December 31, 2015. Said contract shall be referred to as the "Original Contract" and its terms are hereby incorporated by reference. Total compensation under the Original Contract is not to exceed$40,000. The purpose of this Amendment #1 is to increase the scope and compensation of the Original Contract to conduct a traffic impact analysis for the City Hall project,as set forth more fully in Appendix"B". 2. Original Contract Provisions: The Parties agree to continue to abide by those terms and conditions of the Original Contract and any amendments thereto which are not specifically modified by this Amendment. 3. Amendment Provisions: This Amendment is subject to the following amended provisions, which are either as follows, or attached hereto as Appendix "A". All such amended provisions are hereby incorporated by reference herein and shall control over any conflicting provisions of the Original Contract,including any previous amendments thereto. • 4. Compensation Amendment History: This is Amendment #1 of the Original Contract. The history of amendments to the compensation on the Original Contract and all amendments is as follows: Date Compensation Original Contract Amount January 9,2015 $40,000.00 Amendment#1 December 4,2015 $15,000.00 Total Amended Compensation $55,000.00 The parties have executed this Amendment to the Original Contract this 7th day of December,2015. CIE" a - ' 'S • VALLEY: David vans and Associates,Inc.: bAdse,le 1'1L' os n By: City M. .•ler Its:Title ASS-0CPA- ti A APPROVED AS TO FORM: 'stine Bainbridge,City Clerk Offic f the ttorney •1 APPENDIX"A" 1. Paragraph 3 of the Original Contract is hereby amended to change the total compensation paid from a time and materials basis, not to exceed $40,000, to a time and materials basis, not to exceed $55,000. Paragraph 3 of the Original Contract is amended to read as follows: The City agrees to pay Consultant on a time and materials basis, not to exceed $55,000 as full compensation for everything furnished and done under this contract, in accordance with the provisions outlined in the scope of work, as previously and/or presently amended. Time and Materials rates may be revised if approved in writing by the City. Consultant shall not perform any extra, further or additional services for which it will request additional compensation from City without prior written agreement for such services and payment therefore. 2. The Scope of Work of the Original Contract is hereby amended to include the following additional tasks and/or services as identified in Appendix "B", Traffic Impact Analysis Scope of Work and Fee Proposal. 2 ATTACHMENT A Traffic Impact Analysis Scope of Work& Fee Proposal Prepared for City of Spokane Valley For the City of Spokane Valley New City Hall Spokane Valley,WA—Sprague Ave. I December 2,2015 ED Cil ... ll U DAVID EVANS ANDASSOCIATES C. 0 0 Scope of Work a Purpose/Background David Evans and Associates, Inc. (DEA) will develop a Traffic Impact Analysis in accordance with the tasks documented within this scope of work for the City of Spokane Valley New City Hall. The proposed development site is located in the City of Spokane Valley on Sprague Ave. east of Dartmouth Rd. This scope assumed that a Trip Generation and Distribution Letter has been completed separately. General Assumptions 1. The City will provide the most recent site plan and conceptual buildout information including development areas (e.g. building and site size, etc.)upon notice to proceed. This information is the basis for the trip generation calculations. If the site plan, access points, size,type and or mix of development changes after the traffic work has begun an addendum to the scope and fee may be required. 2. This scope of work assumes that no public traffic meetings will be required. 3. This scope of work does not include the collection of traffic counts. An additional scope will be required if the City requires additional traffic counts. 4. The assumed build-out year for the project is 2017. 5. Attendance at Hearing Examiner or City Council hearings is not included in the scope of work. Task 2. Traffic Impact Analysis: The Scope of this Traffic Impact Analysis (TIA) shall be consistent with published traffic impact analysis procedures and policies of the City of Spokane Valley(CITY), as agreed upon at the onset of this Project. This includes coordination with the project team and client. Two to three conference calls are anticipated along with periodic communication with the project team regarding project status and schedule. It should be noted that pm peak hour counts were already conducted and will be utilized for this project. Traffic counts were completed at the six study area intersections discussed with CITY staff, as noted below: Sprague/University Sprague/Dartmouth Sprague/Farr Appleway/University Appleway/Dartmouth Appleway/Farr The TIA shall contain the following elements: A. A site visit to review existing roadways, intersections, traffic control, sight distances, speed limits, roadway geometry and lane configurations at all study intersections and roadway segments. B. Collection of site plan data,traffic volumes, and accident data from agencies and traffic counting vendor, confirmation of current traffic and land use conditions, PM peak hour data at six study area intersections. C. Background traffic growth will be calculated for future conditions based on a traffic growth rate of 1.1% per year per the CITY's standard. Traffic generated by the proposed development at build-out and build-out plus 5 years will be completed for inclusion in the TIA. City of Spokane Valley New City Hall—Traffic Impact Analysis(TIA) 1 City of Spokane Valley, WA 12/2/15 A 0 D. Trip distribution and assignment of traffic generated by the proposed development to the surrounding streets at build-out will be assigned to the various roadways within the study area and intersection approaches. Existing turning movements, along with background traffic and project trip assignment at study intersections will be analyzed for each scenario. E. Projection of design year traffic volumes at six study area intersections and three project driveways is assumed as Year 2017. F. Analysis of PM peak hour levels of service and queuing at six study area intersections will be analyzed assuming four scenarios: a. Existing Conditions b. Opening Year, 2017 (without the project) c. Opening Year, 2017 (with project) d. Opening Year plus 5,2022 (without the project) e. Opening Year plus 5, 2022 (with project) Analysis for the three proposed driveways will be conducted for opening year with project and Year 2022 with project. G. Intersection control recommendations at the six study area locations and project driveways will be made based upon the five scenarios identified above, physical characteristics of the intersections, the queuing analysis performed, and whether one or more warrants (per MUTCD) are met. H. Determination of potential off-site improvements to mitigate Project impacts such as paving of access roadways, road widening for additional lanes, or improvements at the study intersections will be included in this traffic study. I. Preparation of a TIA report including narrative, graphics, and supporting calculations for the CITY's review and comment. J. Revision of the TIA report to address one iteration of applicable comments received from the CITY. This Scope and Fee includes no more than sixteen (16) hours of DEA personnel time for revisions. Any major revisions and/or additional submittals that exceed this budget will be done on a"Time and Materials"basis. K. DEA transportation engineering/planning staff will attend up to two project related meetings. FEE Proposal The contract type based on time and materials and will be included under the existing on-call contract. The client will be billed monthly based on work completed the previous month. Labor Fee Estimate: Task 2 $ 12,370 Expense Estimate: Task 2 $ 34.50 City of Spokane Valley New City Hall—Traffic Impact Analysis(TIA) 2 City of Spokane Valley, WA 12/2/15 c 00 000000 2 0 ' " kdkkk ) /\ CNfnn 0 *w� $ % co « ®®®®®®6409 - 2 4-. CO � $ ° ° gq$ § § \ \ \ co 2 ; G G 2 . Ill o 2 2 2 P & 6 6 s CO RS RS o N N o o 6. C1- %4 0 0 •� CD in e e e Tr) a a $ $ t y ,a ® - w w w '�w � ��6 0 / ci• Li) 0 � / / Er, n�� c css s 0, - 16‘drie jike � = oo03NOCI) � V ~ ° 00 0 •0 �� n- f aN ,i _ _ - - - © //e/, <a Via'% ® - � $ $ 00 aea �/ LCi N § e 2 T _ \ / > �$ NI- N00NCO 00 00 200 / § 0 C , _ (A _ § § (CO ••••• 11.! /k +••• § o � Q � £ GkJ U 22 � t 0 I & 02 � k � k \ In k � f H ! a)w •(,4. ® � 2 / . 0 I- - ■ e C0 = > k E ® .0 6 / \ L. = § o CO o _ { § ). ig i3 0 - I- ' � / \ § 2 c. 0. u 2 ¥ / (CC j/R ) / F. \ � ' )x ] \ •_ = m , £ t .■ 2cuo0 ® 022 ; 2 < f\ 1t co_/ $a E © oma - = Eem Zoweeea2 % 7gm � RRN � 2 \ k & £ / 1 ® DATE(MMIDDIYYYY) ACCORD D CERTIFICATE OF LIABILITY INSURANCE 12/1/2016 11/25/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT PRODUCER Lockton Companies NAME: 444 W.47th Street,Suite 900 PHONE FAX (A/C.No.Ext): (A/C,No): Kansas City MO 64112-1906 E-MAIL (816)960-9000 ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Zurich American Insurance Company 16535 INSURED DAVID EVANS AND ASSOCIATES,INC. INSURER B:Lloyds of London 1332581 2100 SW RIVER PARKWAY INSURER C: PORTLAND OR 97201 INSURER D: I INSURER E: INSURER F: COVERAGES DEAINO1 CERTIFICATE NUMBER: 13305602 REVISION NUMBER: XXXXXXX THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILICY EXP NSR TYPE OF INSURANCE AINSD DDL SWVD POLICY NUMBER (MUBR M/DDY/YYYY) (MEFF M/DDIIYYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY Y N GLO 9830389 12/1/2015 12/1/2016 EACH OCCURRENCE $ $1,000,000 DAMAGE TO RENTEDr CLAIMS-MADE X OCCUR PREMISES(Ea occurrence) $ $300,000 MED EXP(Any one person) $ $10,000 PERSONAL&ADV INJURY $ $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ $2,000,000 , POLICY PRO- JECT LOC PRODUCTS-COMP/OP AGG $ $2,000,000 OTHER: $ A AUTOMOBILE LIABILITY N N BAP 9830390. 12/1/2015 12/1/2016 COMBaccidINEent)D SINGLE LIMIT $ (Ea $1,000,000 X ANY AUTO BODILY INJURY(Per person) $ XXXXXXX ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ XXXXXXX AUTOS AUTOS $ XXXXXXX X HIRED AUTOS X AUUTOSWNED PROPERTYDMAGE (Per accident) $ XXXXXXX UMBRELLA LIAB OCCUR NOT APPLICABLE EACH OCCURRENCE $ XXXXXXX EXCESS LIAB CLAIMS-MADE AGGREGATE $ XXXXXXX DED RETENTION$ $ XXXXXXX A AND EMPLOYERS'LIABILITY WORKERS COMPENSATION H Y/N N WC 9336626 12/1/2015 12/1/2016 STATUTE ER _ ANY PROPRIETOR/PARTNER/EXECUTIVEE.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? N N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000,000 B PROFESSIONAL N N LDUSA1504625. 12/1/2015 12/1/2016 PER CLAIM$1,000,000 LIABILITY ANNUAL AGGREGATE$1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached If more space is required) PROJECT:SPOKANE VALLEY TRAFFIC ON CALL.THE CITY IS AN ADDITIONAL INSUREDS AS RESPECTS TO GENERAL LIABILITY,THIS COVERAGE IS PRIMARY AND NON-CONTRIBUTORY AS REQUIRED BY WRITTEN CONTRACT. CERTIFICATE HOLDER CANCELLATION 13305602 CITY OF SPOKANE VALLEY SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE TT THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ATTN:DEVEN NICKERSON 1 E. SPRAGUE AVE. ACCORDANCE WITH THE POLICY PROVISIONS. SUITE 106 SPOKANE VALLEY WA 99206 AUTHORIZED REPRESENTATIV/ i -/Y14 Al ALill'a ©1988 014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD