15-138.00 Irvin Water District 6: Pines & Grace Intersection Safety 15-136
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SPOKANE
VALLEY AND IRVIN WATER DISTRICT NO. 6 FOR THE RELOCATION OF
TWO HYDRANTS AND INSTALLATION OF A WATER SERVICE,AND
ASSOCIATED WORK IN CONJUNCTION WITH THE SR 27(PINES RD)AND
GRACE AVE. INTERSECTION SAFETY PROJECT (CIP 0166)
WHEREAS, as a part of its Amended 2015 Transportation Improvement Program, the City
of Spokane Valley (the City) intends to construct the SR27 (Pines Road) and Grace Avenue
Intersection Safety Project(the Road Project) in 2016. The work includes widening the travelled
way on the east side of Pines Road from Buckeye Avenue to 400 feet north of Grace Avenue to
install left hand turn lanes on either side of the Grace Avenue intersection; and
WHEREAS, Irvin Water District 6 (Irvin Water District) has installed and is operating
existing waterlines within property that the City is acquiring for additional right-of-way; and
WHEREAS, the Road Project will require relocation of two existing hydrants and
installation of a water service to irrigate a storm water treatment swale at the northeast corner of
Pines Road and Grace Avenue(Water System Work); and
WHEREAS, the City and Irvin Water District agree that the Road Project and the Water
System Work will benefit the ratepayers, taxpayers, and the traveling public; and
WHEREAS, the City and Irvin Water District desire to enter into this Memorandum of
Understanding (MOU) to establish the mutually agreed terms to accomplish the tasks set forth
herein.
NOW,THEREFORE, the City and Irvin Water District do hereby agree as follows:
ARTICLE 1 —RESPONSIBILITIES OF THE CITY
1.1 Plans and specifications for the Road Project have been prepared by the City, and the City
intends to construct the Road Project in 2016. The City has prepared plans for the Water
System Work incorporating Irvin Water District Standard Plans and Specifications. The City
shall include the Water System Work plans, technical specifications, and associated bid
items in the bid documents for the Road Project.
1.2 The City shall publicly bid the Water System Work as part of the Road Project in accordance
with state laws.
1.3 The City, upon awarding a contract for the Road Project, shall have full control over the
resultant construction contract and shall be the administrator for the Road Project, including the
Water System Work. The City shall assign a Project Engineer to be the "responsible person"
who shall represent the City's interest during construction of the Road Project.
Page 1 of 3
1.4 The City shall be responsible for inspection for all aspects of the Road Project, except
inspection of the Water System Work, which shall be the sole responsibility of Irvin Water
District.
1.5 The City shall coordinate any modifications or changes to the Water System Work with Irvin
Water District prior to implementation.
1.6 The City shall make payments to the contractor in accordance with the contract terms, so
work may proceed according to schedule.
ARTICLE 2—RESPONSIBILITIES OF IRVIN WATER DISTRICT
2.1 Irvin Water District shall review, request changes when necessary, and approve the plans and
specifications for the Water System Work that have been prepared by the City.
2.2 Irvin Water District shall designate a responsible person who shall represent the District's
interest during the construction of the Water System Work, and shall coordinate with the Project
Engineer regarding any modifications or changes needed by Irvin Water District in conjunction
with the Water System Work.
2.3 Irvin Water District shall be responsible for the inspection and testing of all work and
materials which are solely related to construction of the Water System Work, except compaction
testing, which the City shall inspect and test. Irvin Water District shall provide a representative
to perform inspection duties relative to the construction of the Water System Work, as discussed
above. The District's representative shall be available to provide inspection services when given
at least two business days prior written notice by the City. Written notice for the purposes of
Article 2.3 may be by email, FAX or phone.
2.4 Irvin Water District shall notify the Project Engineer of any inspection work that will exceed
the estimated Water System Work inspection cost in this MOU,prior to performing the work that
would incur the excess cost.
ARTICLE 3—ALLOCATION OF COSTS
3.1 This MOU, once fully executed, shall establish a commitment by the City to reimburse Irvin
Water District for the following costs:
a. Commercial water hook up charge for a one inch meter - $2,050;
b. Approval cost and fees including engineer and legal review- $1,000;
c. Inspection fees—Not to exceed$2,000;
d. Monthly water use charges pursuant to the Irvin Water District rate schedule.
3.2 The City shall pay Irvin Water District a $2,050 hook up charge with submittal of Water
System Work plans and specifications.
Page 2 of 3
3.3 Upon approval of the Water System Work plans and specifications by Irvin Water District,
Irvin Water District shall invoice the City the remainder of the application for water service fees
and the commercial water hook up charge for a one inch meter of$2,050. The City shall pay
Irvin Water District within 40 days of receipt of the Irvin Water District invoice.
3.4 Upon completion of the Water System Work, Irvin Water District shall prepare and invoice
detailing the time, equipment and materials for the Water System Work inspection costs. The
City shall pay Irvin Water District within 40 days of recei t of the Irvin Water District invoice.
The Parties have executed this Agreement thi day of Ae---aiva-e--t—• ,2015.
CITY OF SPOKANE VALLEY IRVIN WATER DISTRICT:
%6
Mike Jac .o , City Manager By:
Its: Authorized Representative
ATTEST: APPROVED AS TO FORM:
/ / ayChristine Bainbridge, City Clerk Officcthe i ttorney
Page 3 of 3
f
ga o+n./
i itJ".., E _ 1
ki. ii
� I a1h
10111111 ;1 ; i i i i®1 ; 1 ® i fitA ';; . 0 g
ilimi
1 3
ILI o *o F� i 4,4.
ii a ;f hll>ill
WW i
1 1
I I <5 K
i H II ,14
Cs
�
EI
1
aa(
al33VNJ EI i I . i a 00000..
---- 111.- vw 1, - iirni _nzi._
,!„ ,. _ .,
a11
�j
x
i, (j_4P1P
4 ala l"a iia ` ;�
�� �b aaa Le swab.; �� �E ii
f x
L ,.,i
, /
1 s n i Pg R if
j al ,
- oll 1?, ,
44 kil
ii 2. i 15a
,.ia
. -..� 0.._'
300309 Stz
\, IpO
b
n
N ii 1122 II
1 K R- 11
Y N
WI/4013035W I
1 ° k 1 i i 1 I ie ® L
n# ! '';,;t.'s ;
tl 41 = g .,sed tit,
t .4t11t ,§ W' ii
tial O I •40 11 i1 O ? ii i�it
I 00 i III CUNIMI
ib 4 p O
Fill „vb11.! : i[ '
Ail
-1 .
y '4 �ld 11—e � 11:t I Yea h 3
i�$ � i\ it I ;T" i Ni y t P
6 e k n til/H
1/ —
0 4111
I nS ( A, 05 04 ieii
11 Ie I k : a. ;y5 iiii% xtit e8
CDi ell ib 3 yk:13 ttE g"stg 15 iii b
I v. c Rg
L4j
I r1 Iu1i Ilk�: `h. 1111RA ii
sAsA �g. e I I it a ° u m
3 gb a II o S ■ t�`=` 11
J ;I °�b0 a 3 \' j. g 6
a _
a
���' 111 d�., a JQ
YY E.11 „S, 1 rv ' � a€M1
1 I 0
1
d(,I
iR
\\'� e11I loll g 6g g
\ `� �11I n I a A 21.- aim - I
11
L1•
1 l$1 1 Ng
LL
ggay 1 d 11$ �7 _�
.S„g ill 'a,. a a
I g 11I -n'0 € $ �� j
cb 1 ,
ge: II ■
b L* ' it 1
I 1 s- II • i s i '
u
I i 0 gi' iII igg i41 I 0 " � m e d V 1 I
111 6 II f i R :�,.�...:.., e l' : 1 s I
e
_ ■
II
III b 'Ak. $ rm.., , t� it
_ .,- ,r�
Alk 1 Nur 1 w y
vas - •— I I 1 1
-
__.__ _- IMm
. I as a b I 3 1 1
I ; I I § a
3M1 WLL�35 1 !
i> u
,
f
ornoeneNviii,
Pines Rd. (SR27) & Grace Ave. Int Safety -#0166
410000Valiff. Nov 17 2015
T:0E11.) 4 liai) Coe'45-',
Expenditure Accounts I Budget
PE Description Current I Change New
303.303.166.595.10.10.00 Salaries &Wages 34,407 25,000 59,407
303.303.166.595.10.10.99 Overtime - -
303.303.166.595.10.20.00 Employee Benefits 13,793 7,000 20,793
303.303.166.595.10.20.99 Employee Benefits - -
303.303.166.595.10.41.02 Engineering &Architectural - -
303.303.166.595.10.41.06 Prof.Svcs -Survey 16,508 16,508
303.303.166.595.10.41.07 Prof.Svcs. -Geotech - -
303.303.166.595.10.41.17 Advertising 1,000 1,000
303.303.166.595.10.49.03 Printing & Binding 1,000 1,000
303.303.166.595.10.49.06 Miscellaneous Services - 12,000 12,000
303.303.166.595.10.99.99 PE Contingency 1,492 (1,492) -
. ------- .
I -
I Sub Total: 68,200 42,508 110,708
RW Description Current I Change New
303.303.166.595.20.10.00 Salaries &Wages 5,000 5,000
303.303.166.595.20.20.00 Employee Benefits 2,000 2,000
303.303.166.595.20.20.99 Employee Benefits - -
303.303.166.595.20.41.05 Professional Services 28,765 5,000 33,765
303.303.166.595.20.61.01 ROW Acquisition 103,752 (5,000) 98,752
303.303.166.595.20.61.02 RW-Land Improvements - -
303.303.166.595.20.99.99 RW Contingency 819 819
402.000.166.595.20.10.00 Salaries &Wages - -
402.000.166.595.20.20.00 Employee Benefits - -
402.000.166.595.20.20.99 Employee Benefits - -
402.000.166.595.20.41.05 Professional Services - -
402.000.166.595.20.61.01 ROW Acquisition - -
402.000.166.595.20.61.02 RW-Land Improvements - -
402.000.166.595.20.99.99 RW Contingency - -
3 -
I Sub Total: 140,336 - 140,336
Ciste, rP ' ,,',N *i;i , :,,.! *:;74-Pr;4 AlPfigiVtidif"Z ''r " ", ' 'Y.e:Ur0 fiTtcr 5Change 7,= .a 4;',NeW
303.303.166.595.30.10.00 Salaries&Wages 20,000 20,000
303.303.166.595.30.20.00 Employee Benefits 7,000 7,000
303.303.166.595.30.20.99 Employee Benefits - -
303.303.166.595.30.41.08 Prof. Svcs. Mat.Testing 20,000 20,000
303.303.166.595.30.41.10 Prof. Svcs. -Consulting - -
303.303.166.595.30.41.17 Advertising 1,000 1,000
303.303.166.595.30.49.03 Printing & Binding 1,000 1,000
303.303.166.595.30.63.00 Construction 387,716 (140,565) 247,151
303.303.166.595.30.99.99 CN Contingency 77,543 (40,470) 37,073
402.000.166.595.40.10.00 Salaries &Wages - -
I
402.000.166.595.40.10.99 Overtime - -
402.000.166.595.40.20.00 Employee Benefits - -
402.000.166.595.40.20.99 Employee Benefits - -
402.000.166.595.40.41.08 Prof.Svcs. Mat.Testing - -
402.000.166.595.40.41.10 Prof.Svcs. -Consulting - -
402.000.166.595.40.63.00 Construction -Drainage - 129,407 129,407
402.000.166.595.40.99.99 CN Contingency - 19,411 19,411
3.
Sub Total: 514,259 (32,217) 482,042
Project Total: ( 722,795 I 10,291 733,086
Funding Accounts Budget
PE Description Current Change New
0333.2020 HSIP 671,050 671,050
0397.3020 302 - -
0397.4020 402 51,745 10,291 62,036
I Project Total: 722,795 10,291 733,086
APPROVALS
Project Manager Date Sr Capital Proj Eng Date
Public Works Director Date Finance Director Date
3 Accounting will look up BARS code according to Description
Notes
11/17/2015 Revised budget to cover increased Design costs with increased Fund 402 share.
JswjXE7.3
Djujft!Jotvsbodf!Bttpdjbujpo!pg!Xbtijohupo
2203803128
UIJTDFSUJGJDBUFJTJTTVFEBTBNBUUFSPGJOGPSNBUJPOPOMZBOEDPOG
OPUBNFOE-FYUFOEPSBMUFSUIFDPWFSBHFBGGPSEFECZUIFNFNPSBOEVNPGDPWFSBHF)NPD*CFMPX/UIJTDFSUJGJDBUFPGDPWFSBHF
OPU!DPOTUJUVUF!B!DPOUSBDU!CFUXFFOUIF!JTTVJOHJOTVSFS)T*-BVUIPSJ\[FESFQSFTFOUBUJWF!PS!QSPEVDFS-BOE!UIF!DFSUJGJDBUF!IPMEFS/
JNQPSUBOU;JguifdfsujgjdbufipmefsjtboBEEJUJPOBMJOTVSFE-uifNPDnvtucffoepstfe/JgTVCSPHBUJPOJTXBJWFE-tvckfduupuifufsntboedpoejujpotpguifNPD
sfrvjsfbo!foepstfnfou/!!B!tubufnfou!po!uijtdfsujgjdbuf!epft!opu!dpogfssjhiut!up!uif!dfsujgjdbuf!ipmefsjomjfv!pgtvdi!foepstfnfou)t*/
Dmfbs!Sjtl!Tpmvujpot
DJBX!0!Nvojdi!Sf
562!Ejbnpoe!Esjwf
Fqisbub-!XB!:9934
Qipof!61:.865.3138!!!!!!!!!!!!Gby!61:.865.4517
DJBX!0!Nvojdi!Sf
DJBX!0!Nvojdi!Sf!fu!bm/
Jswjo!Xbufs!Ejtusjdu!$7
22:18!F!Usfou
Tqplbof!Wbmmfz-!XB!::317
DJBX!0!Nvojdi!Sf
UIJTJTUPDFSUJGZUIBUUIFDPWFSBHFTMJTUFECFMPXIBWFCFFOJTTVFEUPUIFJOTVSFEOBNFEBCPWFGPSUIFDPWFSBHFQFSJPEJOEJDBUFE-OPUXJUITUBOEJOHBOZ
SFRVJSFNFOU-UFSNPSDPOEJUJPOPGDPOUSBDUPSPUIFSEPDVNFOUXJUISFTQFDUUPXIJDIUIJTDFSUJGJDBUFNBZCFJTTVFEPSNBZQFSUBJO/UIFDPWFSBHFBGGPSEFECZUIF
NPDEFTDSJCFEIFSFJOJTTVCKFDUUPBMMUIFUFSNT-FYDMVTJPOTBOEDPOEJUJPOTPGTVDINPD/MJNJUTTIPXONBZIBWFCFFOSFEVDFECZQBJEDMBJNT/
DPNNFSDJBMHFOFSBMMJBCJMJUZHFOFSBM!BHHSFHBUF
DJBX28294584523012031282301203129%31-111-111
%31-111-111
PDDVSSFODFGPSNQSPEVDU.DPNQ0PQBHH
%21-111-111
QFSTPOBM!'!BEW/!JOKVSZ
%21-111-111
FBDI!PDDVSSFODF
211-111%61-111-111
)MJBCJMJUZJT!TVCKFDU!UP!B!TJS!QBZBCMFGSPNQSPHSBNGVOET*BOOVBM!QSPHSBNBHHSFHBUF
DJBX28294584523012031282301203129
BOZBVUPDPNCJOFETJOHMF!MJNJU
%21-111-111
OPOF
211-111
)MJBCJMJUZJT!TVCKFDU!UP!BTJS!QBZBCMFGSPNQSPHSBNGVOET*BOOVBM!QSPHSBNBHHSFHBUF
BMM!SJTL!QFSPDD!FYDM!FR!'GM
DJBX28294584523012031282301203129%211-111-111
%26-111-111
FBSUIRVBLF!QFS!PDD
FYDMVEFE
GMPPE!QFS!PDD
)FydfquG\[B'W-!xijdijt%2NN*
OPOF
36-111
)QSPQFSUZJT!TVCKFDU!UP!BTJS!QBZBCMFGSPNQSPHSBNGVOET*BOOVBM!QSPHSBNBHHSFHBUF
DJBX28294584523012031282301203129%2-111-111
*QFS!MPTT
36-111
)DSJNF!TVCKFDU!UPB!%!QSPHSBNTJS
Sfhbsejoh!Tusffu!Pctusvdujpo!Cpoe/!Djuz!pg!Tqplbof!Wbmmfz!jt!obnfe!bt!Beejujpobm!Jotvsfe!sfhbsejoh!uijt!Cpoe!pomz!boe!jt!tvckfdu
up!dpwfsbhf!ufsnt-!dpoejujpot-!boe!fydmvtjpot/!Beejujpobm!Jotvsfe!foepstfnfou!jt!buubdife/
TIPVMEBOZPGUIFBCPWFEFTDSJCFEDPWFSBHFCFDBODFMMFECFGPSFUIFFYQJSBUJPOEBUFUIFSFPG-OPUJDFXJMMCFEFMJWFSFEJO
BDDPSEBODFXJUI!UIF!QSPWJTJPOT!PGUIFNPD/
Buuo;!Djuz!Dmfsl
Djuz!pg!Tqplbof!Wbmmfz
22818!Fbtu!Tqsbhvf!Bwf-!Tvjuf!217
Tqplbof!Wbmmfz-!XB!::317
4431663
UIJTFOEPSTFNFOUNPEJGJFT!DPWFSBHF!QSPWJEFE!VOEFS!UIF
GPMMPXJOH;
HFOFSBMMJBCJMJUZDPWFSBHFQBSU
IpxDpwfsbhfjt!Dibohfe
JujtbhsffeuibuuifjoufsftupgbozBeejujpobmJotvsfejtsfdphoj{febtuifjsjoufsftutnbzbqqfbs-
qspwjejohuibuuifdfsujgjdbufpgdpwfsbhfuibuuijtjtbuubdifeupibtcffojttvfeboejtpogjmfxjuiuif
/
Uif!Mjnjut!pgDpwfsbhf!bqqmjdbcmf!up!uifBeejujpobm!Jotvsfe!bsf!uiptf!tqfdjgjfejofjuifs!uif;
2/Xsjuufo!Dpousbdu!ps!xsjuufo!bhsffnfou<!ps!
3/!Efdmbsbujpot!gps!uijt!nfnpsboevn-!xijdifwfsjt!mftt/
UiftfMjnjutpgDpwfsbhfbsfjodmvtjwfboeopujobeejujpoupuifMjnjutpgDpwfsbhftipxojouif
Efdmbsbujpot/
BeejujpobmJotvsfe;
Buuo;!Djuz!Dmfsl
Djuz!pg!Tqplbof!Wbmmfz
22818!Fbtu!Tqsbhvf!Bwf-!Tvjuf!217
Tqplbof!Wbmmfz-!XB!::317
Sfhbsejoh!Tusffu!Pctusvdujpo!Cpoe/!Djuz!pg!Tqplbof!Wbmmfz!jt!obnfe!bt!Beejujpobm!Jotvsfe!sfhbsejoh!uijt!Cpoe!pomz!boe!jt!tvckfdu
up!dpwfsbhf!ufsnt-!dpoejujpot-!boe!fydmvtjpot/!Beejujpobm!Jotvsfe!foepstfnfou!jt!buubdife/
Puifs!ufsnt;
Bmmpuifs!ufsnt!pgzpvsNPD!sfnbjo!uif!tbnf/
4431664