15-114.00 Greater Spokane Valley Meals on Wheels: Outside Agencies Grant j.
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y 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206
509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhall@spokanevalley.org
October 5,2015
Pam Almeida
Greater Spokane County Meals on Wheels
PO Box 14278
Spokane, WA 99214
Dear Ms. Almeida:
At their September 22,2015 meeting,the Spokane Valley City Council awarded your
organization a grant in the amount of$7,429 to support the programs and services that were
specified in both your written application materials and oral presentation.
If your organization received money from the City in 2015, an annual report outlining the use of
those funds and highlighting the benefits to the community shall be filed with the City's Finance
Department prior to disbursement of your 2016 award.
The City requires certain assurances from any entity receiving such funds in order to meet legal
and audit requirements. Please acknowledge your acceptance of this process and conditions by
signing and returning this original contract.
We are delighted that we are able to work with your organization to provide benefits to our
community.
Sincerely,
/
Sarah Farr
Accounting Technician
ACKNOWLEDGEMENT/AGREEMENT
I herebyacknowledge that I am dulyauthorized to accept funds in the amount as stated above,
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that said funds are to be used as financial support specifically for the 2016 program(s)proposed
during our presentation to the Spokane Valley City Council;that our entity will by December 31,
2016, file a summary of public benefits derived by Spokane Valley area citizens as a result of our
entity's use of City funds;that the City or Washington State Auditor or any of their
representatives shall have full access to and the right to examine during normal business hours, all
of our organization's financial records;that I understand and agree the City may terminate this
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agreement without cause at any time; and that no other promise or representation was made for
any future or renewed funding.
The City shall reimburse Greater Spokane County Meals on Wheels periodically upon
presentation of an invoice to the City that includes the City-provided summary/cover sheet,
description of the services, goods, or other costs incurred and expended, as well as copies of the
invoices and receipts/proof of payment for which Meals on Wheels is requesting
reimbursement. If the amount awarded is less than the original amount applied for,Meals on
Wheels will be reimbursed a percentage of the overall original request. If the proposal outlined
specific dollar amounts in more than one area,Meals on Wheels may choose to focus on one line
item or project in the proposal, so long as the amount of the reimbursement request does not
exceed the total amount of the specific line item or project in the original proposal. Qualified
expenditures shall be expended in calendar year 2016 and submitted no later than January 15,
2017.
Meals on Wheels is an independent entity and is solely responsible for all employee payroll
related costs. The City shall not participate in these costs even though City funds may assist the
agency in funding agency programs.
Meals on Wheels assumes all responsibility for maintaining complete payroll records on programs
where City funds have been used. If payroll costs are disallowed by the Washington State Auditor's
Office or another oversight agency, Meals on Wheels shall reimburse the City for City funds used
in the program.
Process and conditions accepted by:
1,0/1/Alhelati 14'
Signature /Title Date
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