15-115.00 Valleyfest: Outside Agency Grant Sjökane
Valley11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206
509.921.1000♦ Fax: 509.921.1008 ♦ cityhall@spokanevalley.org
October 5,2015
Peggy Doering
Valleyfest
PO Box 368
Spokane Valley, WA 99037
Dear Ms. Doering:
At their September 22,2015 meeting,the Spokane Valley City Council awarded your
organization a grant in the amount of$13,000 to support the programs and services that were
specified in both your written application materials and oral presentation.
If your organization received money from the City in 2015, an annual report outlining the use of
those funds and highlighting the benefits to the community shall be filed with the City's Finance
Department prior to disbursement of your 2016 award.
The City requires certain assurances from any entity receiving such funds in order to meet legal
and audit requirements. Please acknowledge your acceptance of this process and conditions by
signing and returning this original contract.
We are delighted that we are able to work with your organization to provide benefits to our
community.
Sincerely,
0441
Sarah Fan
Accounting Tech ian
ACKNOWLEDGEMENT/AGREEMENT
I hereby acknowledge that I am duly authorized to accept funds in the amount as stated above,
that said funds are to be used as financial support specifically for the 2016 program(s)proposed
during our presentation to the Spokane Valley City Council;that our entity will by December 31,
2016, file a summary of public benefits derived by Spokane Valley area citizens as a result of our
entity's use of City funds;that the City or Washington State Auditor or any of their
representatives shall have full access to and the right to examine during normal business hours, all
of our organization's financial records;that I understand and agree the City may terminate this
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agreement without cause at any time; and that no other promise or representation was made for
any future or renewed funding.
The City shall reimburse Valleyfest periodically upon presentation of an invoice to the City that
includes the City-provided summary/cover sheet, description of the services,goods, or other
costs incurred and expended,as well as copies of the invoices and receipts/proof of payment for
which Valleyfest is requesting reimbursement. If the amount awarded is less than the original
amount applied for,Valleyfest will be reimbursed a percentage of the overall original request. If
the proposal outlined specific dollar amounts in more than one area,Valleyfest may choose to
focus on one line item or project in the proposal, so long as the amount of the reimbursement
request does not exceed the total amount of the specific line item or project in the original
proposal. Qualified expenditures shall be expended in calendar year 2016 and submitted no later
than January 15,2017.
Valleyfest is an independent entity and is solely responsible for all employee payroll related
costs. The City shall not participate in these costs even though City funds may assist the agency
in funding agency programs.
Valleyfest assumes all responsibility for maintaining complete payroll records on programs where
City funds have been used. If payroll costs are disallowed by the Washington State Auditor's Office
or another oversight agency,Valleyfest shall reimburse the City for City funds used in the program.
Process and conditions accepted by:
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