15-111.00 Spokane Valley Partners: Outside Agencies Grant I�- Ill
stiokane
Valley®
v 11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206
509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhall®spokanevalley.org
October 5, 2015
Ken Briggs,CEO
Spokane Valley Partners
PO Box 141360
Spokane Valley WA 99214-1360
Dear Mr. Briggs:
At their Sept1mber 22, 2015 meeting,the Spokane Valley City Council awarded your
organization a grant in the amount of$19,286 to support the programs and services that were
specified in both your written application materials and oral presentation.
If your organization received money from the City in 2015, an annual report outlining the use of
those funds and highlighting the benefits to the community shall be filed with the City's Finance
Department prior to disbursement of your 2016 award.
The City requires certain assurances from any entity receiving such funds in order to meet legal
and audit requirements. Please acknowledge your acceptance of this process and conditions by
signing and returning this original contract.
We are delighted that we are able to work with your organization to provide benefits to our
community.
Sincerely,
Sarah Farr
Accounting Technician
ACKNOWLEDGEMENT/AGREEMENT
I hereby acknowledge that I am duly authorized to accept funds in the amount as stated above,
that said funds are to be used as financial support specifically for the 2016 program(s)proposed
during our presentation to the Spokane Valley City Council;that our entity will by December 31,
2016, file a summary of public benefits derived by Spokane Valley area citizens as a result of our
entity's use of City funds;that the City or Washington State Auditor or any of their
representatives shall have full access to and the right to examine during normal business hours, all
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of our organization's financial records;that I understand and agree the City may terminate this
agreement without cause at any time; and that no other promise or representation was made for
any future or renewed funding.
The City shall reimburse Spokane Valley Partners periodically upon presentation of an
invoice to the City that includes the City-provided summary/cover sheet,description of the
services,goods, or other costs incurred and expended,as well as copies of the invoices and
receipts/proof of payment for which Spokane Valley Partners is requesting reimbursement. If
the amount awarded is less than the original amount applied for, Spokane Valley Partners will be
reimbursed a percentage of the overall original request.If the proposal outlined specific dollar
amounts in more than one area, Spokane Valley Partners may choose to focus on one line item
or project in the proposal, so long as the amount of the reimbursement request does not exceed
the total amount of the specific line item or project in the original proposal. Qualified
expenditures shall be expended in calendar year 2016 and submitted no later than January 15,
2017.
Spokane Valley Partners is an independent entity and is solely responsible for all employee
payroll related costs. The City shall not participate in these costs even though City funds may
assist the agency in funding agency programs.
Spokane Valley Partners assumes all responsibility for maintaining complete payroll records on
programs where City funds have been used. If payroll costs are disallowed by the Washington State
Auditor's Office or another oversight agency, Spokane Valley Partners shall reimburse the City
for City funds used in the program.
Process and conditions accepted by:
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/eV/9/0/5—.
.'Signature Title Date
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