15-116.00 Spokane Valley Heritage Museum: Outside Agency Grant Siiol4h1mhhh1
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y 11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206
509.921.1000♦ Fax: 509.921.1008 ♦ cityhall®spokanevalley.org
October 5, 2015
Jayne Singleton, Director
Spokane Valley Heritage Museum
PO Box 141341
Spokane Valley, WA 99206
Dear Ms. Singleton:
At their September 22,2015 meeting,the Spokane Valley City Council awarded your
organization a grant in the amount of$1,571 to support the programs and services that were
specified in both your written application materials and oral presentation.
If your organization received money from the City in 2015, an annual report outlining the use of
those funds and highlighting the benefits to the community shall be filed with the City's Finance
Department prior to disbursement of your 2016 award.
The City requires certain assurances from any entity receiving such funds in order to meet legal
and audit requirements. Please acknowledge your acceptance of this process and conditions by
signing and returning this original contract.
We are delighted that we are able to work with your organization to provide benefits to our
community.
Sincerely,
♦./
Sarah Farr
Accounting Technician
ACKNOWLEDGEMENT/AGREEMENT
I hereby acknowledge that I am duly authorized to accept funds in the amount as stated above,
that said funds are to be used as financial support specifically for the 2016 program(s)proposed
during our presentation to the Spokane Valley City Council;that our entity will by December 31,
2016, file a summary of public benefits derived by Spokane Valley area citizens as a result of our
entity's use of City funds;that the City or Washington State Auditor or any of their
representatives shall have full access to and the right to examine during normal business hours, all
of our organization's financial records;that I understand and agree the City may terminate this
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agreement without cause at any time; and that no other promise or representation was made for
any future or renewed funding.
The City shall reimburse Spokane Valley Heritage Museum periodically upon presentation of an
invoice to the City that includes the City-provided summary/cover sheet,description of the
services, goods,or other costs incurred and expended, as well as copies of the invoices and
receipts/proof of payment for which Spokane Valley Heritage Museum is requesting
reimbursement. If the amount awarded is less than the original amount applied for, Spokane
Valley Heritage Museum will be reimbursed a percentage of the overall original request. If the
proposal outlined specific dollar amounts in more than one area, Spokane Valley Heritage
Museum may choose to focus on one line item or project in the proposal, so long as the amount
of the reimbursement request does not exceed the total amount of the specific line item or
project in the original proposal. Qualified expenditures shall be expended in calendar year 2016
and submitted no later than January 15, 2017.
Spokane Valley Heritage Museum is an independent entity and is solely responsible for all
employee payroll related costs. The City shall not participate in these costs even though City
funds may assist the agency in funding agency programs.
Spokane Valley Heritage Museum assumes all responsibility for maintaining complete payroll
records on programs where City funds have been used. If payroll costs are disallowed by the
Washington State Auditor's Office or another oversight agency, Spokane Valley Heritage
Museum shall reimburse the City for City funds used in the program.
Process and conditions`accepted by:
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