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2015, 12-08 Regular Meeting MINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday, December 8,2015 Mayor Grafos called the meeting to order at 6:00 p.m. Attendance: City Staff: Dean Grafos, Mayor Mike Jackson, City Manager Arne Woodard,Deputy Mayor Mark Calhoun, Deputy City Manager Chuck Hafner, Councilmember Cary Driskell, City Attorney Rod Higgins, Councilmember Erik Lamb, Deputy City Attorney Ed Pace, Councilmember Mike Stone, Parks&Recreation Director Ben Wick, Councilmember Chelsie Taylor, Finance Director Bill Gothmann, Councilmember Pro Tem John Hohman,Comm&Economic Develop.Dir. Eric Guth, Public Works Director Marty Palaniuk, Planner John Pietro,Administrative Analyst Sean Messner,Traffic Engineer Mike Basinger, Economic Develop. Coordinator Carolbelle Branch, Public Information Officer Rick VanLeuven, Police Chief Christine Bainbridge, City Clerk INVOCATION: Pastor Matthew Larson of the Advent Lutheran Church gave the invocation. PLEDGE OF ALLEGIANCE Council, staff and audience rose for the Pledge of Allegiance. ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a COMMITTEE,BOARD,LIAISON SUMMARY REPORTS Councilmember Hafner: said he attended a SCOPE Executive Board Meeting; that he and Mayor Grafos helped serve at the Union Gospel Thanksgiving Dinner where over 1,000 people were served a hot meal; attended a Visit Spokane meeting; went to the STA (Spokane Transit Authority) Performance Committee meeting where they discussed bus purchases,which they do about every fifteen years; said he participated in the Board of Health meeting where they worked on their legislative agenda and continue researching e- cigarettes; said the Health Board is trying to come up with a better temporary food permit as the current cost is expensive,especially for a small activity; attended the tree lighting ceremony last Thursday and said it was well attended and the kids from Sunrise Elementary School, and from the East Valley Band did a great job; and he mentioned the always successful and popular Breakfast with Santa, held at CenterPlace. Councilmember Pace: said he participated in several Chamber meetings as part of the brainstorming and discussions on their BIG 5 program; went to the Health Board meeting where they discussed food permits and how to make it easier to start up a small food business; went to the Health Board meeting where they discussed their legislative agenda, and said he continues to lobby for mid-level dental practitioners. Minutes Regular Council Meeting: 12-08-2015 Page 1 of 6 Approved by Council:01-05-2016 Councilmember Higgins: said he attended the Regional Clean Air Board meeting and they are going to have a marijuana advisory board to look at regulations; attended the tree lighting ceremony and said the kids were "real troopers" as the weather was cold and wet; went to the Chamber's Government Affairs Meeting where they heard about disaster relief planning. Councilmember Gothmann: said he attended an event at Felts Field honoring veterans;went to the Chamber meeting; and attended the tree lighting. Councilmember Wick: reported that he also attended the tree lighting; said he attended the Breakfast with Santa and was amazed at the long line of excited kids;went to the Chamber's BIG 5 study planning sessions; said he went to the SRTC(Spokane Regional Transportation Council)meeting last week and as chair,spent about an hour with the Audit Committee as part of the federal review; said representatives from Federal Transit and Federal Highways were there and it was interesting to hear questions and responses about things they are going through; said we had some things to clear up, such as the need for a congestion mitigation plan and that good progress was made; said he reported that we could use some help in our Bridging the Valley plan, and they indicated they would contact their federal railroad association and try to get more communication; said those representatives will be at the January meeting, which is just two days after our Councilmember gets appointed to that committee; he said that there are two important agenda items for that January meeting: one concerns the joint transportation planning for prioritization of grade separation projects within our region;and the other is the TIP(Transportation Improvement Plan)guidebook; said we didn't meet the targets for this region and we could lose some funds according to state law, said most other regions met their obligation targets,but if you don't and your projects fall behind,they could take the money and therefore the project would be lost; said there will be more conversation about this at the December meeting, but the vote will be taken in January. Deputy Mayor Woodard: said he also attended the Felts Field veterans event; went to the meeting concerning the interior of our new city hall;attended the tree lighting ceremony;went to the BIG 5 planning summit; and went to the 100-year celebration at Brook Dale Park Place, and said the building has been beautifully renovated. MAYOR'S REPORT: Mayor Grafos said he also appreciated being able to help serve at the Union Gospel Thanksgiving dinner;went to the tree lighting which was cold but well attended;and remarked that a lot of money was spent on the Brook Dale Park Place building and it is a real asset to the community. PROCLAMATION: n/a PUBLIC COMMENTS: Mayor Grafos invited public comments. Pat Leu: Ms. Leu invited Council and others to attend the Wreaths Across America Day event held noon this Saturday at the Pines Cemetery. Tony Lazanis: said he got a bill for the alarm system and he doesn't understand it; said nobody else does either; it is supposed to be a $15.00 fee but there's a $10.00 penalty; said a lot of people say the money goes someplace else; said the system is broken and Council needs to fix it. John Harding: spoke about his concern about students who are homeless and/or in a situation where they might need some immediate short-term assistance like a roof over their head and a bed to sleep in; and said maybe someone could come up with a plan to help these kids. Councilmember Hafner said he went to a forum a few weeks ago and it was reported that there are about 3,000 homeless kids in our county,and there is a group of people trying to do something about that but it is a matter of getting organized, and he asked Mr. Harding to contact him after the meeting. Tony Lazanis: said he was the one who initiated Bridging the Valley and we were supposed to have money coming forward a long time ago; and he hopes more emphasis will be placed on this problem. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion:I move to approve the Consent Agenda. Minutes Regular Council Meeting: 12-08-2015 Page 2 of 6 Approved by Council:01-05-2016 a. Approval of vouchers on Dec. 8,2015 Request for Council Action Form Totaling$5,488,754.68 b.Approval of Payroll for Pay Period Ending November 15,2015: $322,383.82 c. Approval of Payroll for Pay Period Ending November 30,2015: $446,005.31 d. Approval of November 10, 2015 Formal Format Council Meeting Minutes e. Approval of November 18, 2015 Special Council Meeting Minutes, 5:00 p.m. meeting f. Approval of November 18, 2015 Special Council Meeting Minutes, 6:00 p.m. meeting g. Motion to Approve Early Closure on Christmas Eve h. Approval of Windstorm Funding Proposal Councilmember Pace asked that item lh be removed from the consent agenda to be discussed separately. It was then moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the Consent Agenda excluding item 1 h. Councilmember Pace said he favors approval of this motion but felt it should be discussed publicly.It was moved by Councilmember Pace,seconded and unanimously agreed to approve item 1 h which is a total of$289,436 for wind storm cleanup which is$124,436 getting trees off the streets, and$165,000 cleaning up the parks, trees, broken equipment and such. NEW BUSINESS 2. First Reading Ordinance 15-024 adopting SMP—Lori Barlow After City Clerk Bainbridge read the ordinance title,it was moved by Deputy Mayor Woodard and seconded to advance Ordinance 15-024 to a second reading. Ms. Barlow explained that this formalizes the adoption of the Shoreline Master Program as noted previously. Mayor Grafos invited public comment;no comments were offered. Vote by Acclamation:In Favor: Unanimous. Opposed:None. Motion carried. 3. First Reading Ordinance 15-025 Amending SVMC Title 17 (CTA 2015-0005)—Marty Palaniuk After City Clerk Bainbridge read the ordinance title,it was moved by Deputy Mayor Woodard and seconded to advance Ordinance 15-025 to a second reading. Mr. Palaniuk explained that this ordinance will ensure that Spokane Valley Municipal Code Title 17 will be consistent with the newly adopted Shoreline Master Program. Mayor Grafos invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed:None. Motion carried. 4. First Reading Ordinance 15-026 Amending SVMC Title 18 (CTA 2015-0005)—Marty Palaniuk After City Clerk Bainbridge read the ordinance title,it was moved by Deputy Mayor Woodard and seconded to advance Ordinance 15-026 to a second reading. Mr. Palaniuk explained that this ordinance will ensure that Spokane Valley Municipal Code Title 18 will be consistent with the newly adopted Shoreline Master Program. Mayor Grafos invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed:None. Motion carried. 5. First Reading Ordinance 15-027 Amending SVMC Appendix A(CTA 2015-0005)—Marty Palaniuk After City Clerk Bainbridge read the ordinance title,it was moved by Deputy Mayor Woodard and seconded to advance Ordinance 15-027 to a second reading. Mr. Palaniuk explained that this ordinance will ensure that Spokane Valley Municipal Code Appendix A will be consistent with the newly adopted Shoreline Master Program. Mayor Grafos invited public comment;no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed:None. Motion carried. 6. Proposed Resolution 15-010 Supporting Chamber of Commerce `BIG 5' —Mike Jackson It was moved by Deputy Mayor Woodard and seconded to approve Resolution 15-010 Supporting the Chamber of Commerce BIG 5. City Manager Jackson explained that tonight most of the Council mentioned the Chamber's BIG 5 project, and that they and staff have been involved with the project; that it was requested by Council that staff develop a resolution in support of the BIG 5, and he asked Chamber President Katherine Morgan to join him at the podium, and Mayor Grafos then read the Resolution. After Mayor Grafos read the resolution, Ms. Morgan extended thanks to everyone for their participation in this Minutes Regular Council Meeting: 12-08-2015 Page 3 of 6 Approved by Council:01-05-2016 process, and said she looks forward to everyone working together on this endeavor. Vote by Acclamation: In Favor: Unanimous. Opposed:None. Motion carried. 7. Motion Consideration: Legislative Agenda—Mike Jackson, Briahna Murray It was moved by Deputy Mayor Woodard and seconded to approve the 2016 Legislative Agenda as written. After City Manager Jackson discussed the two items on the Legislative Agenda,i.e.Transportation Funding Request for Barker Road/BNSF Grade Separation,and Additional Authority to Recoup Code Enforcement Costs, City Lobbyist Briahna Murray gave an update on the Legislative process. Ms. Murray explained about the upcoming short session in 2016 and some of the things to expect, she mentioned the McCleary Education Funding issue and associated budget problems; she said she feels that relatively few items will pass the legislation as there is a very narrow majority in the House, and all of the House and half of the Senate will be up for re-election, so the issues are very political and controversial. Mayor Grafos invited public comment;no comments were offered. Vote by Acclamation:In Favor: Unanimous. Opposed:None. Motion Carried. 8. Motion Consideration: Community Minded TV Agreement—John Pietro It was moved by Deputy Mayor Woodard and seconded to authorize the City Manager to finalize and execute the agreement with Community Minded Television to act as the sole broadcaster of public access content on Comcast Channel 14. Mr.Pietro gave a brief explanation again of the purpose of this agreement, and noted that CMTV (Community Minded TV) doesn't have the capability to broadcast live as compared with the City of Spokane which has their own channel,along with any associated expenses. Mayor Grafos invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed:None. Motion Carried. 9. Motion Consideration: Spokane Regional Transportation Management Center (SRTMC) Interlocal Agreement—Eric Guth, Sean Messner It was moved by Deputy Mayor Woodard and seconded to authorize the City Manager to finalize and execute the SRTMC Interlocal Agreement Amendment No. 2 as presented Mr. Messner mentioned that since last week's discussion, there have been no changes. Mayor Grafos invited public comment; no comments were offered. Vote by Acclamation: In Favor: Mayor Grafos, Deputy Mayor Woodard, and Councilmembers Hafner, Higgins, Wick and Gothmann. Opposed: Councihnember Pace. Motion carried 10. Motion Consideration: Street Maintenance Contract Renewal—Eric Guth It was moved by Deputy Mayor Woodard and seconded to authorize the City Manager to finalize and execute the letter extending the contract for street and stormwater maintenance services with Poe Asphalt for 2016. After Mr. Guth gave a brief overview of the contract renewal, Mayor Grafos invited public comment. No comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion Carried. 11. Motion Consideration: Street Sweeping Contract Renewal—Eric Guth It was moved by Deputy Mayor Woodard and seconded to authorize the City Manager to finalize and execute the letter to extend the contract for street and stormwater maintenance with AAA Sweeping for 2016. [Note: although the motion was actually worded for "street and stormwater maintenance," AAA Sweeping only does street sweeping so the motion should have been for street sweeping services.] After Mr. Guth gave a brief overview of the contract renewal, Mayor Grafos invited public comment. No comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed:None. Motion Carried Mayor Grafos called for a recess at 7:15 p.m.; he convened the meeting at 7:23 p.m. Minutes Regular Council Meeting: 12-08-2015 Page 4 of 6 Approved by Council:01-05-2016 12. Motion Consideration: Lodging Tax Advisory Committee(LTAC)Allocations—Mark Calhoun It was moved by Deputy Mayor Woodard and seconded to make the following allocation of Lodging Tax funds for calendar year 2016: HUB Sports Center $40,000; Spokane Valley Heritage Museum $17,200; City of Spokane Valley Parks & Recreation $60,650; Spokane Sports Commission $121,600; Spokane County Fair & Expo $45,000; Valleyfest $28,900; Valleyfest Cycle Celebration $3,000; City of Spokane Valley Community and Economic Development Department$80,000; and Visit Spokane$163,650. Deputy City Manager Calhoun gave a brief overview of the LTAC meeting that cumulated in this recommendation. Mayor Grafos invited public comment; no comments were offered. Councilmember Gothmann said he endorses these amounts but feels this is a bad legislative system and that elected officials should be able to change the funding levels. Councilmember Pace said that he thinks the committee did a good job for the long and medium term, but the issue is heads and beds and that the TPA(Tourism Promotion Area)should have more say in this process. Councilmember Wick said we can't change the amounts,but Council could choose who gets funded and who does not,or even remit the entire recommendation back to the Committee for reconsideration; he said these recommendations were not easy for the committee as there were almost twice as much funds requested as budgeted. Vote by Acclamation:In Favor: Unanimous. Opposed:None. Motion carried. 13. Motion Consideration: Request to Participate Via Telephone January 5 Council Meeting— Councilmember Gothmann It was moved by Deputy Mayor Woodard, seconded and unanimously approved to approve Councilmember Gothmann's request to participate in the January 5, 2016 Council meeting via telephone conference. PUBLIC COMMENTS: Mayor Grafos invited public comment. Peggy Doering: she extended thanks for the lodging tax funding allocation then read a letter from the Valleyfest Board of Directors about 2016 Valleyfest, and that year will be the 27th year of this festival; she said the Cycle celebration will be the four year;that overall festival attendance was over 30,000 at the two- day event and 10,000 at the parade; and that the event grows each year, and she would welcome the assistance of City Councilmembers to assist in identifying potential sponsors to meet this growth. ADMINISTRATIVE REPORTS 14. Mining Moratorium Update—Erik Lamb Deputy City Attorney Lamb explained about the current moratorium on mining and mineral product manufacturing; said that state statutes authorize the City to adopt a six-month renewal and extension provided the City conducts a public hearing and adopts findings of fact to justify the renewal and extension; said that although the City continues work on its Comprehensive Plan update,staff does not believe we will be able to complete the plan by February 23, 2016; therefore, staff feels it appropriate for Council to consider a renewal. Mr. Lamb said if Council concurs, the public hearing will be held January 5, 2016, which will be the start of the renewal process. Council had no objections to proceed with the renewal and extension process. 15. Consulting Services Draft Interlocal Agreement—Mark Calhoun As a means to further focus on our City's economic development, Mr. Calhoun explained that as Mr. Jackson had discussed previously, City staff were reviewing an interlocal agreement regarding the City participating with Spokane County, Liberty Lake and the Central Valley School District to develop a contract with a consultant to conduct a study on two potential sports projects-one located at Plante's Ferry and one located at Liberty Lake. Mr. Calhoun noted that there was discussion among the municipalities to develop a Request for Proposals and select a consultant to perform the study; and that the cost of the study would be shared among those four participating municipalities. Mr. Calhoun asked for Council consensus to place this Interlocal Agreement on the December 15, 2015 Council agenda for motion approval consideration. Council concurred. Minutes Regular Council Meeting: 12-08-2015 Page 5 of 6 Approved by Council:01-05-2016 16. Advance Agenda—Mayor Grafos Deputy Mayor Woodard asked about in the near future,forming a fund similar to the winter snow removal fund to handle various types of emergencies. Mr.Jackson replied that Council could amend the 2016 budget if desired, but that he suggests we discuss this further to see if we have the capacity should such an emergency occur again, and that it would be something to consider at the budget retreat as we prepare the 2017 budget,and said this timeframe would also allow us to be more informed after performing additional research. 17. Bicycle Helmets—Cary Driskell This item was for information only and was not reported or discussed. CITY MANAGER COMMENTS Mr.Jackson said he met with the Finance Committee last Friday and a topic was our city incurring unusual costs, like those associated with emergencies such as the recent windstorm. Mr. Jackson said we all recognize the tremendous network of social service agencies that helped us through this time, including SNAP,the Red Cross, Meals on Wheels,Valley Partners,and many others, and the idea was about making funds available to those organizations. Mr.Jackson said that the idea was to get them funds to replace their resources, and the Committee suggested $50,000, adding that an idea would be for him and other staff members to reach out to those agencies to determine the impact to them; and said if Council agrees, staff would move forward and have discussions with the social service agencies to see what we can do to help replenish their resources. Mr. Jackson said this would not be connected with the annual awarding of funds to outside agencies. After brief Council discussion,Council concurred for Mr.Jackson to move forward as he suggested. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 8:00 p.m. ) �� ATTEST: ,, L.R. Higgins, Fa-yore k. _ /7).6.:,111/1, Christine Bainbridge, City Cler Minutes Regular Council Meeting: 12-08-2015 Page 6 of 6 Approved by Council:01-05-2016 GENERAL PUBLIC COMMENT SIGN-IN SHEET ''QJ) SPOKANE VALLEY CITY COUNCIL MEETING Tuesday, December 8, 2015 GENERAL CITIZEN COMMENTS YOUR SPEAKING TIME WILL GENERALLY BE LIMITED TO THREE MINUTE Please sign in if you wish to make public comments. NAME TOPIC OF CONCERN YOU YOUR CITY OF RESIDENCE PLEASE PRINT WILL SPEAK ABOUT t wit Acc-oss �` �- �2�-1 A m et. C., S Q ol4C.nt ClAke.,‘ (ey tl '-'7.-C)114-it) 41AZ)?I ! SNt)2i21n N630,5;A/6 Please note that once information is entered on this form, it becomes a public record subject to public disclosure. _ You are invited to the Wreaths Across America Day WREATHS across To Honor Veterans At Pines Cemetery in Spokane Valley AMERICA for the fourth year. It is our pleasure to invite you, your family, friends and associates to the 4th Annual Wreaths Across America Day Ceremony at Pines Cemetery on Saturday, December 12, 2015 at 12:00pm. This will be held inside the Pines Mausoleum, 12116 E 16th, Spokane Valley. (Southside of 16th near Pines) During a brief public ceremony, specially designated wreaths for all military branches and for POW/MIA's will be placed on memorials. Additional wreaths purchased by individuals and organizations will be placed at veterans' gravesites in the cemetery. Why we honor our veterans during the holiday season? Our service men and women sacrifice their time and safety every single day of the year, to preserve our freedoms. As Christmas approaches, this is the perfect time to say "Thank You" for their service. At many homes, there is an empty seat for one who is serving, or one who made the ultimate sacrifice for our Country. We think there is no better time to express our appreciation, than during the hustle and bustle of the holiday season. Our Veterans deserve our gratitude and honor. For 24 years Wreaths Across America's mission is to remember the fallen, honor those who serve including their families, and teach our children the cost of the freedoms we enjoy each day. The event encompasses over 1,000 participating locations and 150,000+ volunteers across the country. You can get updates and information on this event on our Facebook page: Wreaths Across America - Pines Cemetery. If you have any questions please call me. Thank you for your support. Pat Leu, Regent, WSDAR Volunteer Coordinator: Tzena M. Scarborough, (509) 891-8588 WreathsA, crossAmerica.org"' ITEM City of Spokane Va • 3f Legislative Updat Briahna_ urr - _ . Spokane VaDiey Had A SuccessfuA Session • Appleway Trail - FUNDED • Protecting State/Local Shared Revenues - FUNDED o Nuisance Abatement Cost Recovery— MORE TO DO • Medical/Recreational Marijuana Reconciliation- PASSED `Taping Lounges - PROHIBITED • Barker Road/!.,NSF Grade Separation—MORE TO DO 1 What to expect in 2016? • 6o days, 2nd year of biennium • Amendments to budgets • Narrow majorities in both chambers • Followed by an election • Core issues: • 1-1366 ▪ Education funding • B"iq issue: McCleary Education + Llilulil_ • Court reviewed legislative work • Found a plan has not been developed • Enacted a $100,000 per day fine (117 days today) • Potential solutions being discussed 2 City 2016 Legislative Agenda finishing what we started in 2015 • Nuisance Abatement Cost Recovery • $2,000 cap on 1st priority lien, recover through property tax statements. • Both chambers have passed a version. • Barker Rd Transportation Funding • Continue to ask for the funds • Transportation Futures Account Questions? Briahna Murray bmurray@gth-gov.com (253) 310-5477 3