09-040.00 Spokane County: 2009 Sewer Construction Project
Memorandum of Understanding
Between the City of Spokan• Valley
and Spokan• County
Pavement Replacement Cost Sharing and
Drainag• Improvement Costs
For the 2009 Sewer Construction Program
WHEREAS the City of Spokane Valley (the CITY) and Spokane County (the COUNTI)
desire to work collaboratively to construct portions of the COUNTY's 2009 Sewer
Construction Program together with CITY paving and drainage improvement projects;
and
WHEREAS the CITY desires that the roads impacted by the construction of sewers in
the 2008 Sewer Construction Program be reconstructed to the full preconstruction width
for an improved roadway surfaoe; and
WHEREAS the CITY also desires that pavement replacement work be extended in
some areas beyond the limits of sewer construCtion; and
WHEREAS the CITY also desires that certain drainage improvements be constructed in
areas that will be impacted by the COUNTY's 2009 Sewer Construction Program; and
WHEREAS the costs of such full width repaving, additional length of road
reconstruction, and miscellaneous drainage improvements are not funded by the
COUNTY's Sewer Construction Program, and said costs will need to be paid by the
CITY; and
WHEREAS the 2009 Sewer Construction Program includes the West Ponderosa Phase
I, West Ponderosa Phase II, Valleyview, Rotchford Acres and Clement Sewer Projects
within the limits of the CITY, as identified in the COUNTY's adopted Six Year Sewer
Capital Improvement Program 2009-2014.
NOW THEREFORE, the CITY and the COUNTY do hereby agree as follows:
1. Prior to the bid of each project, the COUNTY shall provide the CITY with a set of
project plans, together with cost estimates indicating the extent of pavement removal
and replacement to be paid for by the COUNIY as a part of the sewer project. The
CITY shall review the plans and estimate, and shall advise the COUNTY regarding the
extent to which the CITY desires to add pavement removal and replacement, as well as
the specific drainage improvements that the CITY would like to make in conjunction with
the project.
2. The COUNTY shall prepare bid documents that include the addkional work that is
requested by the CITY. The CITY may request that the COUNTY include a Base Bid
Schedule and an Altemate Bid Schedule in the bid documents to allow for a mone
accurate deterrnination of the true cost impact of the addftional work requested by the
CITY.
3. After the bids for a project are opened, the COUNTY shall prepare the bid tabulation
and provide a copy to the CITY on the day of the bid, together with a calculation of the
CITY's estimated share of the project cost based upon the unk prices submitted by the
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Memorandum diJnderstanding
2009 Sewer Construction Program Page 2 of 2
low bidder(s). If the CITY then decides to prooeed with the desired improvements, the
CITY shall provide a written notice to the COUNTY within three days of the receipt of
the bid tabulation.
4. The CITY's maximum cost for the five projects shall not exceed $3,9611000.00
without written authodzation by the CITY. The COUNTY shall not prooeed with any
work that would increase the CITY's cost to an amount greater than the total amount
authorized. The estimated CITY costs are presented in Table 1 below. The CITY and
the C4UN1Y necognize that this estimated total cost is for planning purposes, and that
the actual amount will be based upon final quantities and actual contract prices.
5. If the CITY subsequently elects to make additions to the scope of the project, the
CITY shall request such additional work in writing. A corresponding adjustment shall
then be made to the CITY's share of the cost based upon the resulting increase in pay
quantities and the associated contract bid prices. For work items requested by the
CITY that are not covered by the contract bid prices, the COUNTY shall prepare a
change order for the CITY's review and acceptance prior to work items being
constructed.
6. As paving operations are undertaken for each project, the COUNTY will send
progress invoices (no more than one per month) to the CITY for the CITY's portion of
the cost of roadway and drainage improvements. When all paving and drainage work is
completed on a project, the COUNTY will send a final invoice to the CITY for the
remainder of the CITY's portion of the project costs. For each project that is not
completed by the close of the 2009 construction season, the COUNTY will send a
progress invoioe to the CITY prior to December 31, 2009.
TABLE 1
City of Spokan• Valley Share
2009 Estimated Road & Drainage Improvement Costs
Esfimated Estimated Drainage Road Improvement Costs
2009 Projects Improvement Costs
Estimafied Total Costs $ 3,337,000 $ 624,000
SPOKANE COUNTY:
By: JAAA.*~ k4AWt Date: ~ l3 2-oo?
N. Bruce Rawls, County Utilities Director
CITY OF SPOKANE VALLEY:
By: ' Date: D~
David Mercier, City Manager