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2015, 12-15 Study Session MINUTES SPOKANE VALLEY CITY COUNCIL REGULAR MEETING STUDY SESSION FORMAT Spokane Valley City Hall Council Chambers Spokane Valley,Washington December 15,2015 6:00 p.m. Attendance: Councilmembers Staff Dean Grafos, Mayor Mike Jackson, City Manager Arne Woodard, Deputy Mayor Mark Calhoun, Deputy City Manager Chuck Hafner, Councilmember Cary Driskell, City Attorney Rod Higgins, Councilmember Erik Lamb, Deputy City Attorney Ed Pace, Councilmember Chelsie Taylor, Finance Director Ben Wick, Councilmember John Hohman, Community Development Dir. Bill Gothmann, Councilmember Pro Tern Mike Stone, Parks& Recreation Director Eric Guth, Public Works Director Morgan Koudelka, Sr. Administrative Analyst Karen Kendall, Planner Gloria Mantz, Development Engineer Luis Garcia, Development Services Coordinator Chris Bainbridge, City Clerk Mayor Grafos called the meeting to order at 6:00 p.m. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. ACTION ITEMS: 1. Second Reading Proposed Ordinance 15-024 Adopting Shoreline Master Program—Lori Barlow After City Clerk Bainbridge read the ordinance title,it was moved by Deputy Mayor Woodard and seconded to approve Ordinance No. 15-024 adopting the Shoreline Master Program. Standing in for Ms. Barlow, Community and Economic Development Director Hohman explained that this ordinance repeals the Shoreline Master Program and Development Regulations in Chapter 21.50 of the Spokane Valley Municipal Code,as well as Appendix 21-H,and adopts new Spokane Valley Municipal Code chapter 21.50. Mayor Grafos invited public comments. No comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed:None. Motion carried. 2. Second Reading Proposed Ordinance 15-025 Amending Spokane Valley Municipal Code Title 17 — Marty Palaniuk After City Clerk Bainbridge read the ordinance title,it was moved by Deputy Mayor Woodard and seconded to approve Ordinance No. 15-025. Standing in for Planner Palaniuk, Community and Economic Development Director Hohman explained that this ordinance corrects certain inconsistencies within the Spokane Valley Municipal Code in title 17 relative to the newly adopted Shoreline Master Program.Mayor Grafos invited public comments.No comments were offered. Vote by Acclamation:In Favor: Unanimous. Opposed:None. Motion carried. 3. Second Reading Proposed Ordinance 15-026 Amending Spokane Valley Municipal Code Title 18 — Marty Palaniuk After City Clerk Bainbridge read the ordinance title,it was moved by Deputy Mayor Woodard and seconded to approve Ordinance No. 15-026. Standing in for Planner Palaniuk, Community and Economic Development Director Hohman explained that this ordinance corrects certain inconsistencies within the Council Study Session: 12-15-2015 Page 1 of 5 Approved by Council:01-12-2016 Spokane Valley Municipal Code in title 18 relative to the newly adopted Shoreline Master Program.Mayor Grafos invited public comments.No comments were offered. Vote by Acclamation:In Favor: Unanimous. Opposed:None. Motion carried. 4. Second Reading Proposed Ordinance 15-027 Amending Spokane Valley Municipal Code Appendix A— Marty Palaniuk After City Clerk Bainbridge read the ordinance title,it was moved by Deputy Mayor Woodard and seconded to approve Ordinance No. 15-027. Standing in for Planner Palaniuk, Community and Economic Development Director Hohman explained that this ordinance corrects certain inconsistencies within the Spokane Valley Municipal Code in Appendix A relative to the newly adopted Shoreline Master Program. Mayor Grafos invited public comments. No comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed:None. Motion carried. 5. Proposed Resolution 15-011 Repealing Previous Shoreline Master Program Resolutions—Lori Barlow It was moved by Deputy Mayor Woodard and seconded to approve Resolution No. 15-011 repealing Resolution numbers 10-014, 12-004, 12-007, 12-012, 13-001, and 14-009, which accepted individual components of the Draft Shoreline Master Program. Standing in for Ms. Barlow, Community and Economic Development Director Hohman explained that this resolution will repeal the prior resolutions that accepted drafts of the various parts of the 2015 Shoreline Master Program.Mayor Grafos invited public comments. No comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 6. Consulting Services Agreement—Mark Calhoun It was moved by Deputy Mayor Woodard and seconded to authorize the City Manager to finalize and execute the Consulting Services Interlocal Agreement Regarding potential development of Plante's Ferry Sports Stadium and Liberty Lake Regional Sports Complex. Deputy City Manager Calhoun explained that this stems from the City's continued focus on economic development activities; he explained about the Lodging Tax Advisory Committee's recommendation for levying an additional 1.3% lodging tax, along with the Council's approval of Resolution 15-008 levying that tax; and of the City entering into a contract with a consultant to perform a study to examine how tourism and hospitality benefit local economic development efforts, and which study also investigated additional strategies for leveraging tax dollars to benefit the City's tourism economy. Mr. Calhoun noted that this past summer the Chamber of Commerce held a meeting on this subject where the group expressed a desire to invest in an economic impact study of two potential park projects currently under consideration by Spokane County; i.e. a sports complex at Liberty Lake, and a variety of improvements at Plante's Ferry. Mr. Calhoun said that the cost of the study will be determined through the Request for Proposal process and will be shared among the four participating entities at a rate of 25% each. Mayor Grafos invited public comments. No comments were offered. Vote by Acclamation:In Favor: Unanimous. Opposed:None. Motion carried NON-ACTION ITEMS: 7. Historic Preservation—Karen Kendall, Gloria Mantz Director Hohman explained that when this subject was before Council September 15, Council reviewed some draft ordinances,but it appeared there was some confusion as to the process to move this forward and have a historic preservation plan adopted; he said staff worked on an implementation plan and that is what will be discussed tonight; adding that if eventually adopted,this will be an entirely new program. Via the PowerPoint presentation, Ms. Kendall explained what would be needed to implement the program, including staff training, adoption of an historic preservation program ordinance as well as an historic preservation commission ordinance,implementation of rules and procedures for the commission,amending the fee schedule, development of documents, appointment of commission members, applying to become a Certified Local Government, commission training, and setting of commission meetings. Councilmember Gothmann asked about staff involvement and if more staff would be needed, and Director Hohman Council Study Session: 12-15-2015 Page 2 of 5 Approved by Council:01-12-2016 explained that we will try to take this on with existing staff although we had talked about hiring an outside consultant if the workload become too heavy, but the workload at this point is unknown as we don't know how many structures will be considered. In response to a question about cost,Ms. Mantz said it would cost approximately$10,000 to implement, and $17,000 to$20,000 to run the program, assuming we do this in- house and there are no consultant fees. Discussion ensued with Councilmember Hafner mentioning that participation would be strictly volunteer, and that we want to make sure there is a process if people decide they no longer want to participate. Councilmember Hafner and Mayor Grafos both indicated they would like to move forward with Mayor Grafos adding that having and preserving the history of our city is worth the cost. Deputy Mayor Woodard indicated he wasn't ready to give his vote of consensus yet as he would like a list of properties and structures that would qualify as well as an idea of the valuation of those properties; said he doesn't want this to be at a cost to the citizen and said he is not convinced this won't become a dictatorial program; said Council doesn't have control over the commission and he is not convinced Council could keep control. Councilmember Hafner disagreed and said he felt Council would have that control. Councilmember Pace mentioned the only advantage to the owners would be the ten-year tax incentive but Ms. Mantz clarified that the tax incentive is not automatic as the owner would have to spend at least 25% of the value of the structure to get that incentive. Councilmember Pace said he would be more inclined to do this if we could do it on our own and not have the state and National Park Service involved; said he was thinking that we could roll back the building codes for those old buildings, but since that is not the case, he said he couldn't support this. Councilmember Gothmann noted this as an opportunity for economic development; said the model ordinance indicated the property owners have a choice and participation is voluntary; said he would rather turn this incentive to the property owners instead of Council; said if property owners don't apply,then we haven't lost anything. Councilmember Pace countered we have lost staff time and taxpayer dollars, while Councilmember Gothmann said we are all part of the society and thinks it is a good opportunity for property owners to make improvements and use this incentive if they choose.Mayor Grafos added that if the property is improved, it also increases the tax, and would create jobs to perform the improvements, and the value of those properties would be higher.Ms.Mantz stated that studies she read have indicated that when a program is in place, it does help the local economy, people would hire local workers and those houses that are preserved tend to appreciate better than a house that is not, and the property tends to maintain its value. Councilmember Pace said the property can realize that benefit without the program. Deputy Mayor Woodard asked if people are inquiring about the requirements, and Mr. Hohman responded that perhaps a handful have over the last few months, but we are not doing any outreach or publicizing the program;, so we don't know how many might be interested. Council concurred for staff to bring back the requested information. 8. Code Enforcement Update—Luis Garcia Development Services Coordinator Garcia gave a brief report on the City's code enforcement efforts; said the purpose of the code enforcement regulations contained in the City's Municipal Code are to"create and maintain a safe and healthy environment for the citizens by identifying and reducing the conditions that contribute to injury, illness, devaluation of property, and the incidence of crime through the existence of nuisance conditions on public and private property." Mr. Garcia explained the organizational structure, noted we previously had two code enforcement officers, and now we have one with support from existing staff. Said the process includes information coming into the office assistant who creates a case, and moves the case to the building inspection for investigation, who then based on the outcome of the investigation, involves the code enforcement officer. Mr. Garcia explained that staff works with a proactive approach as when building inspectors observe Code Enforcement issues as they travel, they make contact with the property owner as a means of seeking voluntary compliance. Mr. Garcia also noted the process improvements include staffs ability to work electronically, as iPads are issued for all inspectors with the Council Study Session: 12-15-2015 Page 3 of 5 Approved by Council:01-12-2016 ability of directly uploading photos,thus eliminating the need for physical files when possible. Mr. Garcia mentioned staff works directly with the Spokane Valley Fire Marshall and other prevention staff, and Councilmember Gothmann encouraged staff to also meet with representatives from Fire District 8. In closing, Mr. Garcia said the future of code enforcement includes more public education to highlight topics that concern property maintenance,continuing education for staff as part of the continuing relationship with the Washington Association of Code Enforcement,and of possibly working with a vacant property registry. 9. Spokane County Information Systems Department Interlocal—Morgan Koudelka Senior Administrative Analyst Koudelka explained that the attached agreement replacing a previous agreement that includes existing services for Geographic Information System,Webpadal(a license granting access to the County's databases), and Stormbill, which is a stormwater database used to access and bill stormwater fees.Mr. Koudelka said that we have been paying for GIS and Webpadal services but have not been charged for Stormbill, which is approximately $1,200 per year. Mr. Koudelka said the Stormbill database is used to generate approximately$1.9 million in stormwater fees. There was Council consensus to move this forward at next week's meeting. At 7:02 p.m. Mayor Grafos called for a recess;the meeting was reconvened at 7:13 p.m. 10. Commute Trip Reduction Interlocal—Morgan Koudelka Senior Administrative Analyst gave a history on the Commute Trip Reduction (CTR) plan and interlocal; said the previous interlocal was good for two years and expired the end of June; said we are required to oversee all the affected employers who are required to have a CTR program; said the state provides funds to provide that service,and since our incorporation we have signed an agreement with the County for them to provide that service;and they provide that service to other cities as well.Mr.Koudelka said that program runs on the state budget cycle and it usually takes time after the budget cycle to determine what funds are afforded each jurisdiction, after which the County draws up the agreements and sends them to the jurisdictions; he said it is typical that we get them this time of year, adding that the County never stops providing the service. Mr. Koudelka said he seeks consensus to move this forward for a motion consideration next week. After brief discussion about running the program, Council agreed for staff to bring this forward for a motion consideration next week. 11. False Alarm Agreement Extension—Morgan Koudelka Mr. Koudelka explained the intricacies of the program and of the contract,adding that this contract expires the end of this year, and the modification to the contract would be that Public Safety Corporation/CryWolf (PSC) proposes to be compensated for its services by 30.5% as compared with the previous 25%. Discussion included comment about keeping the system or other options that would not involve our police; renewal rates,false alarm fees,and that one of the most important aspects of this program is that the Police has contact information, where it was severely lacking beforehand. There was also some discussion about staff issuing a Request for Proposal in the future, and that this amendment would be just for one additional year. It was ultimately decided to go with the additional year, and to keep the initial alarm system registration fee, but to change the annual renewal residential fee to $15.00, and the annual renewal commercial fee to $25.00, to eliminate the appeal fee, eliminate the statement about if there are no false alarms the registration would be reduced, and to change the service fees for response to a false alarm to $75.00 per residential incident, and $125.00 per commercial incident. Council agreed that this item be brought back at the December 29 meeting for a motion consideration. Mr. Tony Lazanis came up to the podium to speak and Mayor Grafos explained to him that there was no comment tonight since it is a study session. Mr. Lazanis said he knows there isn't any public comment but he continued speaking regardless, and told Council when his alarm goes off it is very loud so it prevents crime; said there shouldn't be any fees as he pays his taxes and the police department works for him; said the system is broken and not fair. Council Study Session: 12-15-2015 Page 4 of 5 Approved by Council:01-12-2016 12. City Hall Update—John Hohman Mr. Jess Stauffenberg and Mr. Chris Holliday, representatives from MSI Engineers gave an overview of a proposed general heating and cooling system,VRF(variable refrigerant flow) System for the new city hall. They gave a life cycle cost analysis, explained the benefits as compared with other systems, mentioned some of the relevant projects that use the system, and showed the zone diagrams for each floor of the new city hall.There was some discussion about the placement of the units,how they work,cost,and the extremes of our weather,and Mr. Stauffenberg stated that with this system,we won't need any supplemental heating. 13. Advance Agenda—Mayor Grafos Mayor Grafos reminded everyone that there would be no meeting December 22, and that the January 5, 2016 meeting would be a formal format, with the newly elected Councilmembers receiving the oath of office prior to that meeting. 15. City Manager Comments—Mike Jackson [note: Council Comments and City Manager Comments were taken in reverse order] Mr.Jackson said that Council had previously approved some additional funding to assist some of the service agencies as a result of the past windstorm; said he made contact with a few of the agencies and had them complete a short easy application; and said we hope to finalize this by the end of the year. Mr. Jackson noted that the all-day workshop has been scheduled for March 15 and that he is working on agenda items, and asked Council to let him know if they have items they would like on that agenda. Mr. Jackson also noted that Council approved closing City Hall at noon next Thursday and said the employees are very appreciative. 14. Council Comments—Mayor Grafos Councilmember Hafner mentioned that the Health District would be working on a resolution about vaping, which they hope will go into effect in March that states that wherever there is no smoking allowed, there would also be no vaping allowed. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 8:53 p.m. I )1,— ---. 171 ---- ATTES L.R. Higgin , e 1,C4/J 11 I rte-( 15-6-44.1' /I!fri1 hristine Bainbridge, City Clerk Council Study Session: 12-15-2015 Page 5 of 5 Approved by Council:01-12-2016