Loading...
2011 Annual Work Plan SjiöU ane #Valley® Th, Ste' 1` •- I i. NI i ".4- NI ' ampt _...,.., ,N,_ 0 Annual Work Plan for 2011 2011 Budget Goals Including Tasks & Timeline and Department Objectives Executive &Legislative Support Operations &Administrative Services Community Development Public Works Parks &Recreation Public Safety/Police 2011 Budget Goals The 2010 budget reflects the distribution of resources consistent with the Council's determination of core services priorities. The following goals represent just the very broad areas of concentra- tion important to the well being of the community. • Continue monitoring wastewater issues, including governance of wastewater facili- ties, and pursuit of the most efficient and economical methods to ensure the con- tinuation of wastewater discharge licenses. • Reevaluate regulations specified in the Sprague/Appleway Revitalization Plan as adopted and amended by City Council. • Develop a Shoreline Master Program to provide appropriate regulatory protection for waters of statewide significance as required by state statute. • Pursue a legislative capital budget request for state funding for the acquisition of parkland adjacent to the Park Road Pool. • Develop and implement a multi-year winter roads maintenance plan including availability, costs and effects of private sector vendors performing winter road maintenance for the City. • Explore a range of options for a City Hall. 2010 Budget Goals Work Plan Public Works - Tasks and Timeline: Continue monitoring wastewater issues, including govern- ance of wastewater facilities, and pursuit of the most efficient and economical methods to ensure the continuation of waste- water discharges licenses. Continue Monitoring Q1 2011 Q2 2011 Q3 2011 Q4 2011 Wastewater Issues Jan Feb Mar r Apr May Jun Jul Aug Sep Oct Nov Dec 1 Analysis and review with the County, City of Spo- kane,and Dept.of Ecology regarding Wastewater Treatment Facility options. Community Development - Tasks and Timeline: Reevaluate regulations specified in the Sprague/Appleway Re- vitalization Plan as adopted and amended by City Council. V Revaluate Regulations Q1 2011 Q2 2011 Q3 2011 Q4 2011 Specified in the SARP as adopted and amended by City Council. Jan Feb Mar Apr May Jun Jul Aug Sep ;Oct Nov Dec 1 Implement&evaluate regulations specified in SARP as adopted and amended by City Council. 4 Community Development - Tasks and Timeline: Develop a Shoreline Master Program to provide appropriate regulatory protection for waters of statewide significance as required by state statute. L Develop a Shoreline Master Program Q1 2011 Q2 2011 Q3 2011 Q4 2011 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 Program which provides appropriate regulatory pro- • tection for waters of statewide significance as required 4 by state statute. Executive and Legislative Support —Tasks and Timeline: Pursue a legislative capital budget request for state funding for the acquisition of parkland adjacent to the Park Road Pool. Pursue a legislative capital budget request for Q1 2011 Q2 2011 Q3 2011 Q4 2011 acquisition of parkland Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 Pursue a legislative capital budget request for state funding for the acquisition of parkland adjacent to the • Park Road Pool. Public Works - Tasks and Timeline: Develop and implement a multi-year winter roads mainte- nance plan including availability, costs and effects of private sector vendors performing winter road maintenance for the City. Develop and implement a multi-year winter roads Q1 2011 Q2 2011 Q3 2011 Q4 2011 maintenance plan Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 Develop and implement a multi-year winter roads maintenance plan including availability, costs and • effects of private sector vendors performing winter '="=road maintenance for the City. Executive and Legislative Support —Tasks and Timeline: - Explore a range of options for a City Hall. VI Explore a range of options for a City Hall Q1 2011 Q2 2011 Q3 2011 Q4 2011 Jan Feb Mar Apr May Jun Jul Aug Sep I Oct Nov Dec 1 Examine housing options for staff; renting, leasing, or purchasing. Department Objectives Operations & Administrative Services Q1 2011 Q2 2011 Q3 2011 Q4 2011 Deputy City Manager Division Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Propose service contract amendments to ease admini- 1 stration and allow control of costs 0 2 Define and formalize contracting guidelines • • 3 Evaluate City service and funding levels 4 0 4 Help complete contract and purchasing procedures • 0 5 Facilitate improvements based on the 2009 Citizen Survey Identify projects Implement improvements • 6 Identify and provide media training for authorized spokespersons 7 Implement a comprehensive Public Information Plan 4 • 8 Develop social media policy and train key staff toward ,amfimplementation gaiim Involve all departments in implementation of a city- 9 wide comprehensive customer service request and communications plan 10 Conduct biannual community survey 11 Monitor City-wide performance measures in Business ♦ 0 Plan Q12011 Q2 2011 Q3 2011 Q4 2011 Human Resources Division Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 Initiate Wellness Program for the City 4 • 2 Enhance employee recognition program 0 3 Establish initial employee development 0 opportunities through online learning 4 Develop and implement Employee Training • • Guidelines 5 Develop HR Intranet to provide information support to 45 days after city employees system upgrade Develop processes that improve employee access to To follow above information 6 Provide support for the City's ADA Self Evaluation • and Plan 7 Evaluate the City's Unemployment and Labor and 4 Industries programs to reduce labor costs Q1 2011 Q2 2011 Q3 2011 Q4 2011 Human Resources Division, Cont. Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 8 Provide City-wide safety related training as identified in the Accident Prevention Program 9 Implement an on-line employment application process for the City 4 • Q1 2011 Q2 2011 Q3 2011 Q4 2011 Finance Division Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 Consider 2010 audit recommendations State Auditor • suggestions Implement additional State Auditor suggestions 4 • 2 Refine Project Accounting System 3 Improve financial statement process and accuracy • 4 '' Consider enhanced accounts receivable system to in- clude code enforcement liens attached to county s0.4 }z_ parcels 5 Implement database program to track Capital Project's information and implement Eden Capital Project mod- • 0 'tisk^° ule to track project budgets Improve financial statement process&accuracy Itav Fine-tune code enforcement liens as a segment of accounts receivable system a.'<;Review WA Cities Insurance Authority sugesstions Q1 2011 Q2 2011 Q3 2011 Q4 2011 Community Development Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 Develop a permit timeline report that can be published Start after on the City's website system upgrade 2 Update the interpretation notebook for UDC interpre- Ongoing tations to ensure consistency 3 Continue implementation of process improvements, based on priority • • Staff Training • Continue to provide department-wide training to facilitate teamwork and efficiency • Cross train within division to increase knowledge • 0 base and provide better staff coverage • Complete internal procedures manual • 0 • Meet with stakeholders for progress meeting 4 Establish City UGA through Spokane County's Process (Due in 2011) Work with regional staff on UGA boundaries and complete Joint Planning Agreements 4 0 5 Remove Subarea Plan • 6 Code compliance—conduct field inspections for corn- pleting city-wide Clear View Triangle project 0 7 Cross train administration staff to cover Planning • Commission meetings 8 Prepare a file archive plan and train staff to archive • electronic and paper files to meet City specifications 9 Prepare an annexation process for the City of Spokane • Valley Complete the annexation process forms for the City of 0 Spokane Valley 10 Complete the Shoreline Master Program update 11 Complete the Bike&Pedestrian Master Plan • • 12 Complete an ADA Inventory and Plan 4 13 Work to fmalize cross connection control Interlocal Agreements and implementation • 14 Complete Sidewalk Priority Plan 15 Prepare and implement customer service training pro- gram • 0 16 Keep department Website pages up to date • Q1 2011 Q2 2011 Q3 2011 Q4 2011 Community Development Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 17 Continue to archive old files • • 18 Complete Forker Draw floodplain restudy • 0 19 Develop revised hydrology for the Glenrose Creek floodplain 4 20 Complete review of acquired right-of-way and border easement documents and develop GIS layer to graphi- 4 0 cally display the acquisitions 21 Complete cross-connection interlocal agreement with ;;,- all water districts serving the City communities 4 • 22 Complete survey of ROW for ADA compliance • 1 23 Evaluate and adjust permitting processes for maxi- • mum efficiency and effectiveness • 24 Complete one abatement not funded in 2010 • S. 25 Identify and implement regional partnering opportuni- ties with Spokane and Spokane County 4 0 26 Work with local builders and building departments to influence state processes impacting the construction 4 0 sector Public Works — QI 2011 Q2 2011 Q3 2011 Q4 2011 Capital Improvement Jan Feb Mar Apr May Jun Jul Aug Sep l Oct Nov Dec 1 Update six-year Transportation Improvement Plan for arterial roadways 4 Indentify&recommend new projects Public hearing on draft plan Seek Council approval of plan 4-0 Submit STP,TIB&other grant requests 2 Implement approved Capital Projects 0 Valley Corridor—Environmental assessment and ON HOLD preliminary engineering Park Road—Broadway to Indiana—(design) • Broadway Ave Safety Project—Park to Pines— • (design&construction) Various street preservation projects—(design&con- struction) Indiana Ave Extension—E.of Sullivan to Flora— • (design&construction) Corbin Sanitary Sewer—(design&construction) • (20%carry over to 2011) Cronk Sanitary Sewer—(design&construction) • South Greenacres Phase IV—(design&construction) • Approximately 75%carry over Broadway Ave(Moore to Flora) (construction) Indiana/Sullivan PCCP Intersection—(design&con- • struction) Argonne Rd Corridor Improvements—(design&con- struction) Pines Rd Intelligent Transportation Systems(ITS) • (design&construction) Sprague Ave ITS—(design&construction) 0 Mission Avenue reconstruction—Flora to Barker • (design/RW) S Sullivan/Euclid PCC(design) • N.Greenacres Trail(design) 0 Valley—Millwood Trail(planning&design) 0 Sullivan Road Bridge—(design) Sidewalk Infill Project—(design&construction) • Public Works — Q1 2011 Q2 2011 Q3 2011 I Q4 2011 Capital Improvement Cont. Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Mansfield Ave.Extension—(design/RW) 4 1 1 0 1 24th Ave. Sidewalk—Adams to Sullivan(design) 1 Sullivan Rd.Bridge drain retrofit(design&construc- • tion) 2011 Step Projects: Mica View West • • Green Haven—Phase I&II(possibly into 2012) . S Broadway/Argonne/Mullan PCC(PE) 4 0 Public Works — Street Fund Q1 2011 Q2 2011 Q3 2011 Q4 2011 Operations & Maintenance Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 Optimize traffic signals on selected corridors and implement timing plans • PILED traffic signal upgrades supported by funds from the EECBG Update the 2010 Street Master Plan 4 0 NJRenew or bid new contracts with private contractors 4 0 for street maintenance proDevelop and implement a Bridge Maintenance • S Program orsWork with various schools to install flashing beacons at crosswalks 6 Bid and construct bridge maintenance projects on City 4 S '' Bridges and overpasses opUpdate the County's street sign database and develop a plan for compliance with new standards 8 Research and install LED speed limit displays on mis- sion for Valley Mission Park Q1 2011 Q2 2011 Q3 2011 Q4 2011 Public Works— Stormwater Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 Develop six-year Stormwater Capital Improvement Plan 2 Continue to implement the Ecology Phase II Stormwater permit 3 Renew or bid contracts with private contractors for Landscape Vactoring Sweeping Stormwater maintenance services 4 • 4 Complete Stormwater assessment rolls—update commercial impervious surfaces map for 1/5 off corn- mercial parcels 5 Continue Underground Injection Control(UIC)as- sessment and testing program(must be completed by 4 0 i, 2013) 6 Design and construct a vactor liquid decant facility ON HOLD Pending property 14 Provide input to Ecology's Stormwater permit renewal for the City 2012 Parks & Recreation — Administration & Maintenance Division Complete construction Q1 2011 Q2 2011 Q3 2011 Q4 2011 of Green acres Park Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 Complete development of construction document bid package 2 Advertise and bid project ♦ 0 3 Begin construction of park • � S Renovate turf&irrigation at south Q1 2011 Q2 2011 Q3 2011 Q4 2011 Mirabeau Point Park Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 Complete construction Q1 2011 Q2 2011 Q3 2011 Q4 2011 Celebrate Arbor Day Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 Plan for Arbor Day 2 Arbor Day celebration ♦-0 3 Plan for expanded 2011 program • S Construct new picnic shelter at Q1 2011 Q2 2011 Q3 2011 Q4 2011 Terrace View Park Jan Feb Mar Apr May Jun I Jul Aug Sep I Oct Nov Dec 1 Design&purchase shelter 2 Award installation contract 4 • 3 Complete construction Begin development of a dog park Q1 2011 Q2 2011 Q3 2011 Q4 2011 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 Explore potential dog park sites 4 0 2 Develop relationship with citizens group 3 Develop funding and maintenance plans • S Develop and finalize Centennial Trail Q1 2011 Q2 2011 Q3 2011 Q4 2011 maintenance agreement Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 Create new draft agreement and work with other juris- dictions to approve S Parks & Recreation — Recreation/ Aquatics Division Increase partner programs with Liberty Lake,Spo- Q1 2011 Q2 2011 Q3 2011 Q4 2011 kane County and the City of Spokane Jan Feb Mar Apr May Jun Jul Aug Sep H Oct Nov Dec 1 As noted above 4 Hold a spring theater camp Q1 2011 Q2 2011 Q3 2011 I Q4 2011 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 Program and facilitate Spring break youth theater • • camp Solicit sponsorships for the summer outdoor movies Q1 2011 Q2 2011 Q3 2011 Q4 2011 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 Develop sponsorship program •-• 2 Solicit movie sponsors Expand program marketing to social media sites Q1 2011 Q2 2011 Q3 2011 Q4 2011 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 Research social networking 2 Develop and determine program 3 Market and launch program Continue to seek increasedfunding for scholarships Q1 2011 Q2 2011 Q3 2011 Q4 2011 for open swim and swimming lessons Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 Partner with"Make a Splash"program throughout year to obtain scholarship funding Maintain full summer swimming program Q1 2011 Q2 2011 Q3 2011 Q4 2011 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 Work with 2012 Budget to ensure swimming program remains intact Parks & Recreation — Senior Center Division Offer resource and referral fair to provide Q1 2011 Q2 2011 Q3 2011 Q4 2011 information to the senior population Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 Develop materials for Fair 2 Conduct resource and referral Fair 4-0 Provide training options for front desk volunteers Q1 2011 Q2 2011 Q3 2011 Q4 2011 Jan Feb Mar I Apr May Jun 1 Jul Aug Sep Oct Nov Dec 1 Develop front desk resource manual 2 Provide monthly volunteer training opportunities Offer day bus trips in conjunction with area Q1 2011 1 Q2 2011 Q3 2011 Q4 2011 senior centers Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 Explore regional day bus trip options 6 2 Work with area Senior Centers on trips 4 Advertise and offer activities and trips through other Q1 2011 I Q2 2011 Q3 2011 Q4 2011 senior centers Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 Continue to promote activities through various Senior Centers in Spokane are via newsletters,direct mail, 4 0 etc. Continue to work with the Board of Directors Q1 2011 Q2 2011 Q3 2011 Q4 2011 regarding their training and educational opportunities Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 Develop a board member training program 2 Provide training opportunities at each monthly board meeting CenterPlace Division Create an updated marketing plan for the next Q1 2011 Q2 2011 Q3 2011 Q4 2011 five years Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 Determine availability of marketing resources 4-• 2 Develop plan utilizing reduced resources • Develop a list of meeting planners to promote Q1 2011 Q2 2011 Q3 2011 Q4 2011 CenterPlace through target marketing Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 Research and develop meeting planners list 4 Utilize CenterPlace marketing materials to promote Q1 2011 Q2 2011 Q3 2011 Q4 2011 tourism to Spokane Valley Jan Feb Mar l Apr May Jun Jul Aug Sep I Oct Nov Dec I Develop and organize marketing materials -4. 2 Implement tourism program 0 Public Safety/ Police Build Upon Our Multi jurisdictional Q1 2011 Q2 2011 Q3 2011 Q4 2011 Working Partnerships Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 Continue to enhance departmental,regional and com- munity public safety efforts in cooperation with citi- zens and businesses,with assistance of CrimeCheck 2 Increase interest in community involvement in pro- grams such as SCOPE,Neighborhood Watch,Crime 4 • Prevention,Reserves,Explorers,etc. 3 Continue involvement in Inland Northwest Law En- forcement Leadership Group,sharing intelligence with 4 • state,federal and other public safety agencies. Q1 2011 Q2 2011 Q3 2011 Q4 2011 Continue to Work Toward Disaster Preparedness Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 Move forward with multi-year multi jurisdictional final design plan of the communications interoperabil- • ity system for implementation,training,and equip- ment installation. (2012 mandate must be met). 2 Continue involvement in public safety table top exercises with other agencies, including Spokane Val- $ • ley departments. Q1 2011 Q2 2011 Q3 2011 Q4 2011 Staff Goals Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 Identify and implement specific training needs for • Spokane Valley Police Department 2 Implement best practices with completion of WASPC accreditation for Spokane Valley Police Department to 4 enhance public safety services. 3 Continue to develop the new false alarm program with Public Safety Corporation/Cry Wolf in an effort to further reduce false alarms within the City of Spokane Valley. 4 Continue to implement crime prevention efforts to keep Spokane Valley a"safe city"to live and work. The Spokane County Sheriff's Office will be a positive influence in Spokane Valley by continuing to improve, promote,preserve and deliver quality services that result in a feeling of safety and security. The Spokane County Sheriff's Office will accomplish this mission by working in partnership with the Spo- kane Valley community to enhance our law enforce- ment effectiveness. 5 Implementation of a problem-solving task force allow- ing representatives from all ranks department wide to • participate in solving issues the department faces. Public Safety/ Police Staff Goals,continued Q1 2011 Q2 2011 Q3 2011 Q4 2011 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 6 Focus on the principles of ILP through the use of SPOCAT analysis to identify crime trends and high 4 • collision areas to better utilize resources. 7 Enhance the public's perception of law enforcement through community education on recognized police 4 0 best practices regarding police services. 8 With the acquisition of the air cards,move forward with the new CAD/RMS-FANG interface to bring us into compliance with WACIC/NCIC and FCC changes. 9 Be more proactive in tracking stolen property either with crime prevention techniques or databases.