16-101.00 Mark Calhoun: Acting City ManagerLETTER AGREEMENT FOR
SPOKANE VALLEY ACTING CITY MANAGER
This letter agreement (Agreement) is between Mark Calhoun, Deputy City Manager (Mr.
Calhoun), and the City of Spokane Valley, acting through the City Council.
Pursuant to an approved motion by the City Council in open session on May 17, 2016, Mr. Calhoun
is hereby appointed as the Acting City Manager of Spokane Valley. The effective date of the
appointment is May 18, 2016 (upon execution of this Agreement), and shall continue to November
18, 2016, unless terminated earlier by the City Council due to appointment of a person to fill the
role of City Manager, which may include Mr. Calhoun, or due to termination for cause. The parties
may agree in writing to extend this Agreement by an additional up to 60 days if the City needs
additional time to hire a City Manager.
The annual salary under this Agreement shall be $155,000.00, with all applicable benefits currently
being received by Mr. Calhoun. The City agrees Mr. Calhoun shall continue to earn the salary of
the Acting City Manager for two additional months after a new City Manager's start date, unless
Mr. Calhoun is named the City Manager. In the event a new City Manager decides within 12
months of his/her start date to not retain Mr. Calhoun as Deputy City Manager, Mr. Calhoun shall
be entitled to a severance payment equal to 12 months of pay with full benefits at the Deputy City
Manager rate. In the event Mr. Calhoun is not chosen as the City Manager, and determines within
12 months that he cannot have a relationship with the City Manager that is effective to meet the
operational best interests of the City and must therefore resign, then Mr. Calhoun shall be entitled
to a severance payment equal to six months of pay with full benefits at the Deputy City Manager
rate. This severance shall not be in effect in the event of a termination for cause (misfeasance or
malfeasance).
After a new City Manager arrives, if applicable, Mr. Calhoun shall be granted paid leave of absence
of 40 hours, the dates and times of which shall be scheduled with the approval of the new City
Manager. This leave shall be in addition to any other leave applicable to Mr. Calhoun, and may
be carried over to 2017 if unused in 2016.
Upon completion of the term of Acting City Manager, the City agrees that Mr. Calhoun shall be
allowed to return to his previous role as Deputy City Manager with restoration of all rights and
benefits, except as may otherwise be specified in this Agreement. In the event Mr. Calhoun is
selected to be the City Manager, the City shall negotiate a separate agreement for those duties.
Under this Agreement, Mr. Calhoun shall perform all duties and responsibilities of the City
Manager for the City. At the conclusion of this Agreement, if Mr. Calhoun is not hired to become
the City Manager, the City Council agrees to conduct a facilitated review (by a facilitator to be
mutually agreed upon by the City Council and by Mr. Calhoun) of Mr. Calhoun's performance.
The items to be reviewed include but are not limited to the ability to communicate with the City
Council, the public, and staff, and the ability to effectively identify and carry out adopted policy
of the City Council.
The Parties agree that this Agreement represents the sole and exclusive remedies between them
arising out of this Agreement with regard to any separation from employment relating to the duties
herein, and that the separation provisions were an integral part of the consideration for entering
into the Agreement, and were specially negotiated.
This 4g ; e : nt s call be in effect upon the date last executed by a party.
L. R. Hi:?izyor
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Mark Calhoun, Acting City Manager Appointee
Dated
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Dated