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2016, 05-24 Regular Formal MINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday, May 24,2016 Mayor Higgins called the meeting to order at 6:00 p.m. Attendance: Staff Rod Higgins,Mayor Mark Calhoun,Deputy City Manager Arne Woodard,Deputy Mayor Cary Driskell, City Attorney Ed Pace, Councilmember Mike Stone, Parks&Recreation Director Sam Wood, Councilmember Chelsie Taylor,Finance Director Bill Gothmann, Councilmember Pro Tem John Hohman, Comm. Development Director Eric Guth,Public Works Director Erik Lamb, Deputy City Attorney Carolbelle Branch,Public Information Officer Carrie Koudelka, Deputy City Clerk INVOCATION: In the absence of a pastor,Mayor Higgins asked that a moment of silence be observed. PLEDGE OF ALLEGIANCE Everyone stood for the Pledge of Allegiance. ROLL CALL Deputy City Clerk Koudelka called the roll;all Councilmembers were present. APPROVAL OF AGENDA It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a COMMITTEE,BOARD,LIAISON SUMMARY REPORTS Councilmember Gothmann said he attended the City Hall at the Mall and State of the City address, the Chamber business expo at the Spokane County Fairgrounds, the Junior Lilac Parade, and a Visit Spokane meeting. He said he also attended the funeral of John Pederson, an Air Force veteran and business entrepreneur who has contributed a great deal to our community. Councilmember Pace said he attended the Junior Lilac Parade and the STA (Spokane Transit Authority) board meeting.He said the STA board is revisiting their long-term plans and he questions the value of STA in the Valley. He said he attended the SRTC (Spokane Regional Transportation Council) board meeting and was asked to approve several City of Spokane projects including road diets that take four-lane roads down to two lanes of traffic with a center turn lane and bike lanes. Councilmember Wood: no report Deputy Mayor Woodard said he attended the East Valley Community Coalition meeting featuring guest speaker Jermaine Galloway, a specialist on drugs and drug paraphernalia, about drug culture. He said he also attended the State of the City address,the Visit Spokane annual awards ceremony and the STA board meeting. MAYOR'S REPORT Mayor Higgins said he attended the City Hall at the Mall event where he delivered the State of the City address.He said he also attended the Visit Spokane annual meeting,he welcomed the Toastmasters at their convention in town, attended the Torchlight Parade, the Campfire Inland Northwest reception, and the debate between U-Hi and our 4th district legislators. PROCLAMATION: n/a Minutes Regular Council Meeting:05-24-2016 Page 1 of 4 Approved by Council:06-07-2016 PUBLIC COMMENTS: After Mayor Higgins explained the process and ground rules,he invited general public comments. Scott Maclay, Spokane Valley said that he received our update, it was mailed to his Park Road address but he said he will no longer be on Park Road after June. He said he puts the City of Spokane Valley first and supports public safety oversight. 1.PUBLIC HEARING: 2016 Amended Budget—Chelsie Taylor Finance Director Taylor said the public hearing will be on 2016 budget amendment, which was discussed at the May 17 Council meeting. She said the amendment will include the addition of the City Hall construction contract and related bond issuance and will effect ten funds and increase expenditures by$2.2 million. She said it will include the Parks and Recreation items discussed at last week's meeting, including a lodging tax grant award for Browns Park volleyball courts,water hook-up at the Mission Park Dog Park, a splash pad at Brown's Park,roof repairs needed at CenterPlace and contracting for a TIGER grant writing consultant.The amendment will also include an increase to the Peg fund for Community Minded Television and equipment needs in the new City Hall building.Mayor Higgins opened the public hearing at 6:27 pm. and invited public comment. There were no comments from the public. Mayor Higgins closed the public hearing at 6:28 pm. 2. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion:I move to approve the Consent Agenda. a.Approval of claim vouchers on May 24, 2016 Request for Council Action Form, Total: $2,662,121.13 b. Approval of Payroll for Pay Period Ending May 15, 2016: $361,793.70 c.Approval of April 22,2016 Council Meeting Minutes, Special Meeting, Council of Governments d. Approval of May 10,2016 Council Meeting Minutes,Formal Format It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the Consent Agenda. NEW BUSINESS: 3. First Reading Proposed Ordinance 16-008 Amending 2016 Budget—Chelsie Taylor After Deputy City Clerk Koudelka read the ordinance title, it was moved by Deputy Mayor Woodard and seconded to advance Ordinance #16-008 amending the 2016 budget to a second reading.Finance Director Taylor said this is a first reading of the proposed budget amendment that reflects the 2016 bond issuance, construction of City Hall and other items that have come up as detailed in the public hearing.Mayor Higgins invited comments from the public;no comments were offered. Vote by Acclamation:In Favor: Unanimous. Opposed:None Motion carried. 4. Motion Consideration: Economic Development Marketing Contract Approval—John Hohman It was moved by Deputy Mayor Woodard and seconded to award the contract to Atlas Advertising and authorize the Acting City Manager to finalize and execute the contract. Community Development Director Hohman said the City began its marketing program in 2012 and has used MDI Marketing since that time under four contracts. He said in January we sent out a request for qualifications and we received proposals from nine firms in February. Of those submitted, four local firms and two from outside the area, Denver and Portland,were selected to interview.He said the committee unanimously selected Atlas Advertising as the firm to recommend to Council. He said that Atlas is a Denver firm, but they specialize in marketing communities and they have worked with over 100 communities throughout the nation. He said they will study our community and prepare a five-year plan customized to us, as well as develop a brand, logo, and tag-line for media advertisements. He said the committee has vetted the company,held a second interview, contacted their customers and found them to be pleased with the company. Mr. Hohman said the cost is $152,000, primarily in creation of the five-year marketing program. He said by comparison, in 2012 we spent$76 thousand, in 2013 and 2014 we spent approximately $200,000, and in 2015 we spent$135,000. He said part of their task is to look at our current program and studies and recommend procedures for us to follow for our comprehensive plan. Deputy Mayor Woodard asked if there is an opportunity to extend the Minutes Regular Council Meeting:05-24-2016 Page 2 of 4 Approved by Council:06-07-2016 contract beyond the current contract term. Mr. Hohman said we can create a new contract with them for subsequent years. Councilmember Wood said he likes to stay local when possible to spend our money in the Valley. Mayor Higgins invited public comment; no comments were offered. Councilmember Pace said he thinks this is money well spent, a good investment for the City and it will complement the work of the department. Councilmember Gothmann said that law requires us to go with the lowest bidder and that we get the best service by using the best service. Vote by Acclamation:In Favor: Unanimous. Opposed:None Motion carried. PUBLIC COMMENTS: Mayor Higgins invited public comment. No comments were offered. ADMINISTRATIVE REPORTS 5.Draft Amended Transportation Improvement Program(TIP)Eric Guth Public Works Director Guth said this is the second amendment to the 2016 TIP that will add three projects and remove one.He said they would like to add the Sullivan Euclid PCC Intersection project because SRTC awarded$1.2 million toward that project;they would like to add the Barker BNSF Grade Separation project because we will lose the federal earmark we have been given if we do not use it. The funds are "use it or lose it" and Council approved moving forward with the design of the project using City match money. Lastly, he said they are adding the Pines Grade separation and removing the Sprague Low Impact Development(LID)because the Department of Ecology has delayed funding for that project. 6. Draft 2017-2022 Six-Year Transportation Improvement Program (TIP)—Eric Guth Public Works Director Guth said the state requires the city have a six-year plan is in place by July 1st of each year. He said the packet contains information on the projects and that typically the program rolls over from year to year,whereby completed projects come off the list and new projects might be added.He said in 2017, the 9th Ave Sidewalk-Raymond to University project is an STA and Federal Transit Authority program that they have advertised and recommended to the STA board for funding so we would like to add this project for 2017 and 2018. He said we are adding the Barker Overpass and Pines Underpass projects to the TIP in anticipation of TIGER and FASTLANE funding. The Park Road project was awarded design funding eight years ago and has a ten-year clock so he said he is proposing we move to the right-of-way phase,which will cost$150,000. He said this will negate us having to repay the money for design and will the put the City in a better position to go for construction money later. He said we can put that project off until June of 2017 but he would like to start sooner. Councilmember Wood asked if the 9th Avenue Sidewalk project has gone to the public for their input. Mr. Guth said that it has not, but he said sidewalks in that area would aid those people who have difficulty now in getting to the bus. Councilmember Wood said he hopes we will do more outreach for sidewalk projects. Councilmember Gothmann said there are a number of people who cannot speak for themselves, such as those in retirement homes and other facilities that treat such illnesses as Alzheimer's.Councilmember Pace said the staff and owners of Sunshine Gardens could speak on behalf of their patients.Mr.Guth said this topic will come back for a public hearing on June 7th and a motion consideration on June 28th. 7.Avista Electrical Franchise—Cary Driskell City Attorney Driskell said the proposed electrical franchise with Avista is for twenty-five years. He said they discussed an underground program with Avista and did some research but decided to put a placeholder in the franchise in case we want to add that in the future, so as not to hold off any longer on entering into the agreement. He said he would like to bring the franchise forward to Council for a first reading.He said after the Avista franchise, they will move on to Inland Power and Light for a similar franchise. Councilmember Pace asked if undergrounding will be part of the franchise agreement with Inland Power and Light. Mr. Driskell said we will look to put a placeholder in that agreement as well, but he does not want to delay the franchise.It was the consensus of Council to move the Avista franchise forward to a first reading. 8. Advance Agenda-Mayor Higgins Minutes Regular Council Meeting:05-24-2016 Page 3 of 4 Approved by Council:06-07-2016 Councilmember Wood said he would like to discuss limiting Council to two terms and amending the Governance Manual accordingly. Councilmember Pace and Deputy Mayor Woodard said they would like to discuss the topic. Mayor Higgins said it will be added to the advance agenda. Councilmember Wood said that he would like to discuss having an independent negotiator negotiate our contract for police services. Councilmember Pace supports placing it on the advance agenda. Councilmember Gothmann said the contract is a cost only contract and he said he does not think we would want a negotiator to decide how many traffic officers we want, that should be the decision of Council not an unbiased negotiator. Deputy Mayor Woodard said he would like to think about it before consenting to add it to the advance agenda. Mayor Higgins said this item will not be added to the advance agenda at this time. Deputy Mayor Woodard asked about an annexation update. Acting City Manager Calhoun said Legal has finished their portion, Community Development is now working on it and we will bring it back to Council in the near future. City Attorney Driskell said he does not think there is much flexibility in state law with regard to annexation. He said if Council wants legal staff to present what the law allows,we will bring the item forward in the next couple weeks. Mr. Woodard said he would like it to come forward with the Community Development portion included. Councilmember Pace asked if undergrounding the whole city has been discussed as a Council goal. Mr. Calhoun said that it has not been brought to Council but was part of a finance committee discussion. Mr. Pace said he would like to bring discussion forward on undergrounding the city.Mr. Calhoun said the topic might come forward in concert with utility tax discussion and said it would be phenomenally expensive and long-term. Deputy Mayor Woodard said he would like to have the discussion at a later date. Mr. Calhoun said we can add it to pending items. Councilmember Wood asked into the process for public comment on advance agenda items. Mr. Calhoun said items come before Council first as an information item or an administrative report and if Council decides to move it forward for action on the item,there is opportunity for public comment. The (9) Department Monthly Reports, and the (10)Broadway Street Preservation Project were for information only and were not reported or discussed. CITY MANAGER COMMENTS Acting City Manager Calhoun said he emailed Council earlier regarding the resignation letter received from Councilmember Bates effective June 14,2016 at midnight.He said staff will work on the process to fill the vacancy. He said there will be an executive session in two weeks to discuss the applications to fill the two current vacancies,then in open session that night Council will discuss who to interview.He said interviews will be held during the meeting on June 21st and the vacancies will be appointed during the meeting on June 28th.He said in addition, Chief Van Leuven retires on June 30th and interviews for a new police chief are scheduled for June 8th. He said we received good rates on the LTGO bonds with an average interest rate of 2.91 percent.He said that is$399,700 fixed per year and our current lease payment is over$400,000 and set to increase, so the bond payments are less than we currently pay for rent and that only gets better as time goes on. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:43 p.m. 4111. ATT S L.R. Higgins, I a J A L /2 / Ark ristine Bainbridge, City Clerk Minutes Regular Council Meeting:05-24-2016 Page 4 of 4 Approved by Council:06-07-2016 GENERAL PUBLIC COMMENT SIGN-IN SHEET SPOKANE VALLEY CITY COUNCIL MEETING Tuesday, May 24, 2016 GENERAL CITIZEN COMMENTS YOUR SPEAKING TIME WILL GENERALLY BE LIMITED TO THREE MINUTE Please sign in if you wish to make public comments. NAME TOPIC OF CONCERN YOU YOUR CITY OF RESIDENCE PLEASE PRIWILL SPEAK ABOUT 'c.• 4(e2(-- � 7-2-W #''�L�s�jL l L -L- s c Please note that once information is entered on this form, it becomes a public record subject to public disclosure. 2021 Item# Project Name Primary Source City Amount Total Amount 10 Barker Road/BNSF Grade Separation Other Fed 243 6,230 20 Citywide Sidewalk Infill Project Other-FTA 40 200 29 Barker Rd- Euclid to Trent Road TIB 723 3,613 30 Barker Rd Improvement Project-Appleway to I- STP(U) 324 2,397 90 31 Barker Rd Improvements-South City Limits to TIB 340 2,515 Appleway 32 Pines 1-90 IC, City Intersection Imp Project CMAQ 54 400 33 Mirabeau/Mansfield Intersection Improvements CMAQ 15 110 34 2021 Street Preservation Projects City 2,200 2,200 35 Argonne Rd& 1-90 IC Bridge Widening STP(U) 122 900 36 Barker Rd Improvement Project-Spokane River TIB 52 403 to Euclid 2021 Totals: $4,113 $18,968 2022 Item# Project Name Primary Source City Amount Total Amount 20 Citywide Sidewalk Infill Project Other- FTA 40 200 32 Pines 1-90 IC, City Intersection Imp Project CMAQ 196 1,450 33 Mirabeau/Mansfield Intersection Improvements CMAQ 76 560 35 Argonne Rd&I-90 IC Bridge Widening STP(U) 144 5,760 36 Barker Rd Improvement Project-Spokane River TIB 580 2,899 to Euclid 37 2022 Street Preservation Projects City 2,200 2,200 2022 Totals: $3,236 $13,069 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,and are not intended by the City to be relied upon by property owners or developers in making development decisions. Added Projects are shown in Green Rescheduled Projects shown in Orange Funded Projects are shown in Blue Tuesday,May 24,2016 Page 3 of 3