2016, 06-28 Regular Formal MINUTES
City of Spokane Valley
City Council Regular Meeting
Formal Meeting Format
Tuesday,June 28,2016
Mayor Higgins called the meeting to order at 6:00 p.m.
Attendance: Staff
Rod Higgins, Mayor Mark Calhoun,Acting City Manager
Arne Woodard, Deputy Mayor Cary Driskell, City Attorney
Ed Pace, Councilmember Erik Lamb, Deputy City Attorney
Sam Wood, Councilmember Chelsie Taylor, Finance Director
Eric Guth,Public Works Director
John Hohman, Comm &Eco. Dev Director
Mike Stone, Parks & Recreation Director
Morgan Koudelka, Sr.Administrative Analyst
Steve Worley, Capital Improvement Project Mgr
John Whitehead, Human Resources Manager
Christina Janssen, Planner
Mike Basinger, Senior Planner
Christine Bainbridge, City Clerk
INVOCATION: Pastor Matthew Larson of Advent Lutheran Church gave the invocation.
PLEDGE OF ALLEGIANCE: Council, staff and the audience stood for the Pledge of Allegiance.
ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present.
APPROVAL OF AGENDA:It was moved by Deputy Mayor Woodard,seconded and unanimously agreed
to approve the agenda.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS:
1. Representatives from Atlas Advertising—John Hohman
Community and Economic Development Director Hohman introduced Atlas Advertising, our contracted
marketing team; said that although they are from Denver, they bring a unique perspective from a national
standpoint; said they have worked with about 200 agencies,mostly governmental. Atlas Advertising CEO
Ben Wright then introduced his team, and said he appreciates the time to briefly introduce his company to
Council; said he has been getting to know the community and most of today was spent on one-on-one
meetings;his slides included mention of some of their experience working for companies across our nation;
briefly mentioned the project approach for our City; spoke of measuring our City's project return on
investment, and went over the implementation timeline.
2. Oath of Once: City Clerk Administers Oath to Incoming Police Chief Werner
Acting City Manager Calhoun mentioned that current Police Chief Rick VanLeuven will be retiring
effective June 30 and that Mark Werner has been selected as our City's new Police Chief. City Clerk
Bainbridge administered the Oath of Office to Incoming Police Chief Werner,who was then congratulated
by Council, staff and the audience.
COMMITTEE,BOARD,LIAISON SUMMARY REPORTS:
Councilmember Pace: said he attended an STA(Spokane Transit Authority)Board meeting where he heard
reports on future plans; said one of the board members brought up the topic of STA's finances, and
Councilmember Pace said he feels there are no problems with their finances; said he attended a tiny house
Minutes Regular Council Meeting:06-28-2016 Page 1 of 6
Approved by Council:07-12-2016
ribbon cutting and is excited to see the start of that; said he attended a Chamber meeting presentation on
servant/leadership; went as a guest to the Library District Board Meeting, and attended outgoing Police
Chief VanLeuven's retirement reception.
Councilmember Wood: said he had no report except that he attended Chief VanLeuven's retirement
reception, and he thanked the Chief for his work.
Deputy Mayor Woodard: said he also attended the Chief's retirement; went to a tiny house presentation
with Ian Robertson and others;went to the Chamber's transportation committee meeting where they talked
about the increasing gas tax; and attended the STA Board meeting.
MAYOR'S REPORT: Mayor Higgins had no report.
PROCLAMATION: n/a
PUBLIC COMMENTS: Mayor Higgins explained the procedure, and then invited public comments.
Rick Scott. Spokane Valley: said he is the Director of S.C.O.P.E., which is a nonprofit 501 c3 organization
with over 350 very dedicated volunteers; said they always strive for well-trained volunteers; said he heard
a few weeks ago about having better communication with crime victims and law enforcement; said they
have a few programs in place where they call the victim and work with the property crime detectives; said
the volunteers call the victim to reassure them the case is being reviewed and to ask if they have other
information; said the volunteers are also trained to lift fingerprints off vehicles broken into and that they
are very good at that; said the traffic control,or SIRT team works on directing traffic at accidents,fires and
crime scenes, all of which allows law enforcement officers to be on the streets taking care of the more
serious crimes. He also mentioned upcoming National Night Out Against Crime, which occurs the first
Tuesday in August.
Steve O'Mara, Spokane Valley: said he lives at the corner of McDonald and 8th and that there have been a
rash of traffic accidents in front of his house, with six accidents occurring in the last two months; said last
Friday a car overturned on its side; said he has four kids and would hate to have one of them hurt and he
implored Council to get a four-way stop sign there; said many people have been aware of this need for
many years. Mr. Calhoun said that Public Works staff was made aware of this situation this afternoon,and
that staff is looking into the accident statistics in the clearview area along 8th as it leads into McDonald;and
that Economic Development as well as the Police are evaluating the situation and will be in contact with
Mr. O'Mara.
Gene Strunk, Spokane Valley: commented about the four Councilmembers bringing the appointment of
two new Councilmembers to fruition; said hopefully they will have the same approach in serving the
citizens, even under the worst of conditions; said they will replace two individuals who are quitters and
who abandoned the people who supported them, and who went home because they lost their power; and he
commended current Council for sticking with it and doing the City's business, and for hiring a firm to
promote this community.
Carol Snyder:said she is one of those 300+S.C.O.P.E.volunteers and thanked Rick Scott for his comments;
said she has been with S.C.O.P.E. for almost twenty years; she also extended thanks to former
councilmembers Grafos and Hafner for their years of service, said they have been a huge part of this
community and they will be missed.
1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any
member of Council may ask that an item be removed from the Consent Agenda to be considered separately.
Proposed Motion:I move to approve the Consent Agenda.
a. Approval of claim vouchers on June 28, 2016 Request for Council Action Form Totaling:$3,091,406.04
b. Approval of Payroll for Pay Period Ending June 15,2016: $378,171.80
c. Approval of May 31, 2016 Council Meeting Minutes, Special 5:00 p.m. Meeting
d. Approval of May 31, 2016 Council Meeting Minutes, Study Session
e. Approval of June 7,2016 Council Meeting Minutes, Special 4:30 p.m. Meeting
f. Approval of June 7, 2016 Council Meeting Minutes,Regular Formal Meeting
Minutes Regular Council Meeting:06-28-2016 Page 2 of 6
Approved by Council:07-12-2016
It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the Consent
Agenda.
NEW BUSINESS:
2. First Reading Proposed Ordinance 16-010, Marijuana Regulations—Erik Lamb
After City Clerk Bainbridge read the Ordinance title, it was moved by Deputy Mayor Woodard and
seconded to advance Ordinance No. 16-010, adopting amendments to Appendix A, chapter 19.85 SVMC,
and SVMC 19.120.050 relating to marijuana regulations, to a second reading.Deputy City Attorney Lamb
gave a brief history of this process, mentioned his previous report on this topic at the June 7 meeting, and
that the Ordinance recitals outline the background and basis for additional regulations, and he went over
the ordinance sections. Mr. Lamb also noted that there has been a request for Council to visit a marijuana
facility, and said he is working with a grow operation,and a grow and processing and retail operation, and
that such a tour is tentatively set for July 7, and that staff will be working to set up a time, and if a quorum
of Council attends, it will be noted as a special meeting. Mayor Higgins invited public comment; no
comments were offered. Vote by Acclamation:In Favor: Unanimous. Opposed:None. Motion carried.
3. Proposed Resolution 16-008 Amending 2016 Transportation Improvement Program (TIP) — Steve
Worley
It was moved by Deputy Mayor Woodard and seconded to approve Resolution 16-008, adopting the 2016
amended TIP. Mr. Worley explained that this has been before Council several times, and that for these
amendments, staff takes the current year and looks at the projects they are doing, and adds them to the list;
said since REET(real estate excise tax)funds are often used as a local match, state law requires in order to
use REET taxes,the projects must be part of an adopted plan, like this TIP. Mr.Worley then described the
added projects of Sullivan Euclid PCC Intersection,Barker Road/BNSF Grade Separation,and the Bridging
the Valley Pines Road Grade Separation, Pinecroft Property Acquisition. There was a question about
whether the condensing of a four-lane road required bike lanes, and Mr. Worley said not specifically as a
requirement to reduce the lanes from four to three, but that it depends on the particular project; that most
of the grant agencies for newer roads require we look at all users of the roads, so we look at this from every
user perspective, including ADA (Americans with Disability Act) requirements, as many of those aspects
improve scoring. Mayor Higgins invited public comment. Mr. Steve O'Mara asked if a stop sign would
help even if the mode of transportation was a bicycle; and said a stop sign is cheaper than putting in bike
lanes. There were no further public comments. Vote by Acclamation: In Favor: Unanimous. Opposed:
None. Motion carried.
4. Proposed Resolution 16-009 Adopting 2017-2022 Six-Year TIP—Steve Worley
It was moved by Deputy Mayor Woodard and seconded to approve Resolution 16-009 adopting the 2017-
2022 Six Year TIP as presented. Mr. Worley explained the background of this annual TIP; mentioned the
previous public hearing a few weeks ago,said these projects can be changed,adding that is usually done so
annually. Mayor Higgins invited public comment; no comments were offered. Vote by Acclamation: In
Favor: Unanimous. Opposed:None. Motion carried
5. Motion Consideration: Bid Award,McDonald Road Project—Steve Worley
It was moved by Deputy Mayor Woodard and seconded to award the McDonald Road Diet Project#0221
to Inland Asphalt in the amount of$1,728,000.00 and authorize the Acting City Manager to finalize and
execute the construction contract. Mr. Worley said that they received good bids, with Inland Asphalt the
apparent lowest responsible and responsive bidder. Mr. Worley also noted that there is one section of
McDonald in particularly poor condition, and when they do the road work, they will also improve the
drainage system for the roadway. Mayor Higgins invited public comment. Mark Mims, Spokane Valley:
said this Council seems to be resistant about providing bike lanes, and he asked Council to please keep in
mind that bike lanes are primarily a safety feature, and reducing lanes from four to three has been a huge
benefit in a way of safety, and the bike lane is a buffer between the roadway and pedestrians, adding that
Minutes Regular Council Meeting:06-28-2016 Page 3 of 6
Approved by Council:07-12-2016
bike lanes are especially important for young riders. There were no further public comments. Vote by
Acclamation:In Favor: Unanimous. Opposed:None. Motion carried
6. Motion Consideration: 2016 JAG Grant Application Approval—Morgan Koudelka
It was moved by Deputy Mayor Woodard and seconded to authorize the Acting City Manager to apply for
the Justice Assistance Grant.Mr.Koudelka explained the background of this grant opportunity as noted on
his June 28,2016 Request for Council Action(RCA)form; and that additional funds for the remaining cost
of the equipment will be provided by Spokane County from DWI (driving while intoxicated) funds; and
said that no City match is required. Mayor Higgins invited public comment; no comments were offered.
Vote by Acclamation: In Favor: Unanimous. Opposed:None. Motion carried
7. Motion Consideration: City Manager Recruitment—John Whitehead
Human Resources Manager Whitehead explained the options for Council to consider in recruiting the
vacant city manager position; and went over the steps needed for each option; said that most situations in
Washington use the third party recruiter method in order to eliminate any perception of conflict of interest
with staff conducting the process, and they have a broader network from which to seek applicants; said for
either option Council might consider a small work team or committee to assist with daily procedures, and
to look at what recruitment materials might be used; and stated that staff is looking for direction from
Council on the options.There was some discussion about the negative aspects of having this done in-house;
other comments about the estimated $35,000 for the recruitment, plus travel expenses, and which internal
firm to use, should that be the option Council chooses. Deputy Mayor Woodard said he does not want to
be on the committee, and that Mayor Higgins and Councilmember Pace would be his suggestion.
Councilmember Wood also stated he does not want to be on a committee. Mayor Higgins invited public
comment. Nina Fluegal asked about other options such as promoting from within and saving the$35,000;
said the person we already have is doing the job quite well and if he wants to apply for it, he is doing a
pretty good job. Tony Lazanis stated that we have a good man over there [referring to Mr. Calhoun] and
that he'll do a wonderful job for us all. There were no further comments. It was then moved by Deputy
Mayor Woodard and seconded to utilize an external firm to lead the recruitment process to fill the City
Manager position, which would include the appointment of a small committee comprised of Mayor Higgins,
Councilmember Pace, Mr. Whitehead, and Mr. Driskell to analyze options from qualifying recruitment
firms and to make day-to-day procedural decisions relating to the recruitment for expediency purposes;
and to choose the firm the committee believes is most qualified for fulling the needs of the City in this
recruitment, and to directly authorize John Whitehead, Human Resources Manager, to finalize and execute
a services agreement with the recruitment firm chosen by the committee. After the motion there was some
Council discussion, with Deputy Mayor Woodard stating that this process does not exclude Mr. Calhoun
as he could apply for this position; said he prefers looking more in the inland northwest area, unless it is
someone who understands who we are, acknowledging that we won't know that until we go through the
recruitment. Councilmember Pace said that any process will have bias, but that Council will go about this
as objectively as possible, and thinks the money will be well spent. Vote by Acclamation: In Favor:
Unanimous. Opposed:None. Motion carried
8. Motion Consideration: Council Appointments of Interim Councilmembers Positions 2 and 5 —
Chris Bainbridge [Note: oath of office administered immediately after each appointment]
City Clerk Bainbridge explained the policy for filling an interim Council position,which she explained is
contained in the Council's Governance Manual; and that once the process is completed for Position 2, it
will be repeated for position 5. The following are the results of the nominations and votes:
For Position 2:
Councilmember Pace nominated Caleb Collier. The nomination was seconded.
Deputy Mayor Woodard nominated Michelle Rasmussen. The nomination was seconded.
Councilmember Wood nominated Pam Haley. The nomination was seconded.
Mayor Higgins had no nomination.
Minutes Regular Council Meeting:06-28-2016 Page 4 of 6
Approved by Council:07-12-2016
The outcome of the written ballot voting for position 2 showed Mayor Higgins and Councilmembers Pace
and Wood voting for Caleb Collier. Deputy Mayor Woodard voted for Michelle Rasmussen. Caleb Collier
was deemed the new interim Councilmember for Position #2; he was sworn in by City Clerk Bainbridge,
congratulated by Council and others,and took his seat at the dais.
For Position 5:
Councilmember Wood nominated Pam Haley. The nomination was seconded.
Councilmember Collier recused himself.
Deputy Mayor Woodard nominated Michelle Rasmussen. The nomination was seconded
Councilmember Pace had no nomination.
Mayor Higgins had no nomination.
The outcome of the written ballot voting for position 5 showed Mayor Higgins, and Councilmembers Pace
and Wood voting for Pam Haley. Deputy Mayor Woodard voted for Michelle Rasmussen. Pam Haley was
deemed the new interim Councilmember for Position #5, she was sworn in by City Clerk Bainbridge,
congratulated by Council and others, and took her seat at the dais.
Mayor Higgins called for a recess at 7:32 p.m.; he reconvened the meeting at 7:48 p.m.
PUBLIC COMMENTS: Mayor Higgins invited public comment; no comments were offered.
ADMINISTRATIVE REPORTS:
9. Residential Development Standards Update—Mike Basinger, Christina Janssen
As noted in the PowerPoint presentation, Ms. Janssen went over some of the residential standard
comparisons among our City, City of Spokane, Spokane County, and Liberty Lake for zones and zoning
regulations, such as minimum lot size, setbacks, minimum lot dimensions and proposed regulations. A
question arose about tiny homes and Mr. Basinger said staff has been looking at cottages and tiny homes,
perhaps affiliated with a church or as a quasi-public entity;and said staff will be coming forward with those
at a later date. Ms.Janssen also explained about the multifamily residential standards and comparing ours
with the City of Spokane, Liberty Lake and Spokane County, including minimum lot, units per acre,
building height and proposed regulations.
10. Sullivan Road Bridge,Max J Kuney, Centennial Trail Change Order—Eric Guth
As a quick overview and to inform the new Councilmembers,Mr. Guth showed several PowerPoint slides
of the Sullivan Road West Bridge Replacement Project; and he explained the vertical clearance problem
and design error, as shown in the red circle; said the designers took the deck height and went down to the
pavement without accounting for the girders; and said CH2M Hill paid to get those items changed; said we
had to realign the section closer to the river to give more room to lower the trail to create that needed height;
said there are three change orders related to this design problem;and he went over some of the other aspects
of the overall project. Mr. Guth said that phase 2 is the change order which he will be bringing back next
week for a motion; and it includes extending the stairway and connecting with the new trail alignment; he
also mentioned that with a forced account for labor and materials accounting for their exact costs,we only
pay what actually gets done, and he explained some of the cost share figures as shown on page two of his
Request for Council Action. Mr. Guth said that even if this error were caught in the beginning,they would
have to do the realignment and we would have still incurred these costs, minus the redesign or temporary
paying, and said CH2M Hill will be paying about $76,000. Mr. Calhoun said staff will be looking for
approval next week of the change order of$104,000; plus the total new contract amount of$12,866,000.
11. Advance Agenda—Mayor Higgins
Deputy Mayor Woodard asked about some of the district court contracts, and Mr. Calhoun said that if
Council wanted to make changes, we must provide notice by February 2017; and said any readjustment
would be done through the negotiation process. City Attorney Driskell concurred. Mr. Calhoun stated that
about$25 million or 62%of our general fund budget is for law enforcement,and said staff will be providing
Minutes Regular Council Meeting:06-28-2016 Page 5 of 6
Approved by Council:07-12-2016
some information next week as well as queuing up additional opportunities for discussion. Councilmember
Wood asked about the CenterPlace equipment/kitchen inventory and Mr. Calhoun said staff is working on
that and will come forward once the inventory is completed;he said that during an August Council meeting,
further budget information will be provided and we can examine the idea of factoring in a replacement
program for that equipment and setting up a reserve account.
The (12) Department Monthly Report, (13) Fiscal Year 2018 Transportation Improvement Board Call for
Projects, and (14) Washington State Department of Transportation Call for Projects: Innovative Safety
Program were for information only and were not reported or discussed.
CITY MANAGER COMMENTS
Mr. Calhoun said he was contacted by a representative from CHAS Health asking for a letter of support as
they apply for a grant to assist them in a new facility;that a copy of the letter is before each Councilmember,
and he asked for consensus to allow Mayor Higgins to sign and send the letter, which grant has a July 15
deadline. Council concurred.
It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting
adjourned at 8:26 p.m.
_
ATTE I L.R. i:.; u .r
11/ At
Christine Bainbridge, City Clerk
Minutes Regular Council Meeting:06-28-2016 Page 6 of 6
Approved by Council:07-12-2016
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