16-073.00 WA State Dept of Ecology: Effectiveness Study Ph 2 & 3 COSV Public Works
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STATE OF WASHINGTON
DEPARTMENT OF ECOLOGY
PO Box 47600 •Olympia, Washington 98504-7600 •(360)407-6000
711 for Washington Relay Service •Persons with a speech disability can call 877-833-6341
July 29, 2016
Eric Guth, Public Works Director
City of Spokane Valley
11707 E. Sprague Avenue, Suite 106
Spokane Valley, WA 99206
Re: Eastern Washington Effectiveness Study Development Phases 2 & 3
Stormwater Financial Assistance Program
Agreement No. WQCSWGRS-2016-SpoVal-00016
Dear Mr. Guth:
I am pleased to inform you that the Washington State Department of Ecology(Ecology) signed
tht- grant agreement for the Eastern Washington Effectiveness Study Develofiment Phases 2 & 3
project. Please find the enclosed agreement for your project files and future reference.
The grant provides $300,000.00 toward the project. Ecology appreciates this opportunity to
provide you with financial and technical assistance. Ecology's Water Quality Program staff in
Spokane and Lacey are available to assist you with your project.
If you have any questions or need additional information,please call Karen Dinicola, Ecology's
Project Manager, at (360) 4076550 or Kyle Graunke, Ecology's Financial Manager, at
(360)407-6452.
Sincerely,nc�
or-44//jore
,Q Heather R. Bartlett
Water Quality Program Manager
Enclosure
cc: Art Jenkins •
Karen Dinicola, Ecology
I DEPARTMENT OF
ECOLOGY
State of Washington
Agreement No. WQSWGRS-2016-SpoVal-00016
WATER QUALITY STORMWATER GRANTS OF REGIONAL OR STATEWIDE SIGNIFICANCE
AGREEMENT
BETWEEN
THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
CITY OF SPOKANE VALLEY
This is a binding Agreement entered into by and between the state of Washington,Department of Ecology,
hereinafter referred to as"ECOLOGY,"and City of Spokane Valley,hereinafter referred to as the"RECIPIENT,"to
carry out with the provided funds activities described herein.
GENERAL INFORMATION
Project Title: Eastern Washington Effectiveness Study
Development Phases 2&3
Total Cost: $300,000.00
Total Eligible Cost: $300,000.00
Ecology Share: $300,000.00
Recipient Share: $0.00
The Effective Date of this Agreement is: 07/01/2015
The Expiration Date of this Agreement is no later than: 06/30/2017
Project Type: Other
Project Short Description:
This project helps 24 Municipal Stormwater permittees in eastern Washington meet August 1,2014 permit
requirements S8.B.2-6. This grant is the second phase in meeting the permit requirements and builds on a
previous ECOLOGY grant from the prior Grants of Regional or Statewide Significance(GROSS)funding.It
will help further develop stormwater effectiveness study ideas and projects in eastern Washington.
Project Long Description:
This phased project will assist eastern Washington cities and counties meet the specific municipal stormwater
permit requirements of S8.B.2-6 for effectiveness study development. Phase 2 will assist the group representing
eastern Washington municipal permit holders to prioritize/rank the list of study ideas developed in the
previously completed Phase 1 as well as other ideas that may be approved for addition to the list by the group.
Phase 2 will also facilitate"lead agency"assignments for study idea development and implementation as well as
research and frame the organizational structure that permittees could use to help fund the effectiveness study
work. With approval from the group of municipal stormwater permittees,Phase 3 would take 4 to 6 study ideas
State of Washington Department of Ecology Page 2 of 23
Agreement No: WQSWGRS-2016-SpoVal-00016
Project Title: Eastem Washington Effectiveness Study Development Phases 2&3
Recipient Name: City of Spokane Valley
from the approved list through study design for submittal to ECOLOGY for review and approval. Assuming
grant funding and schedule allow,required Quality Assurance Project Plans could be completed for each of the
4-6 study designs selected.
Overall Goal:
Assist and facilitate compliance of Eastern Washington Municipal Stormwater Permittees in meeting the next
steps in the process of performing Stormwater Management Program Effectiveness Studies as listed in the
Eastern Washington Phase II Municipal Stormwater Permit Section S8.B.2,3,4,5,and 6.
Version 10/30/2015
State of Washington Department of Ecology Page 3 of 23
Agreement No: WQSWGRS-2016-SpoVal-00016
Project Title: Eastern Washington Effectiveness Study Development Phases 2&3
Recipient Name: City of Spokane Valley
RECIPIENT INFORMATION This document contains confidential tax information and
has been redacted pursuant to RCW 82.32.330.
Organization Name: City of Spokane Valley You may petition for a review of our findings pertaining to any
redacted or withheld documents pursuant to Spokane Valley
Federal Tax ID: .REDACTED Municipal Code (SVMC) 2.75.080; and obtain judicial review
DUNS Number: 168240617 pursuant to RCW 42.56.550.
Mailing Address: 11707 E. Sprague Ave, Suite 106
Spokane Valley,WA 99206
Physical Address: 11707 E. Sprague Ave,Suite 106
Spokane Valley,Washington 99206
Organization Email: cityhall@spokanevalley.org
Organization Fax: (509)921-1008
Contacts
Project Manager Art Jenkins
Stormwater Engineer
11707 E Sprague Ave,Suite 106
Spokane Valley, Washington 99206
Email: ajenkins@spokanevalley.org
Phone: (509)720-5018
Billing Contact Saydee Wilson
Accountant/Budget Analyst
11707 E. Sprague Ave.
Ste.#106
Spokane Valley, Washington 99206
Email: swilson@spokanevalley.org
Phone: (509)720-5046
Authorized Eric Paul Guth
Signatory Public works Director
11707 E. Sprague Avenue, Suite 106
Spokane Valley, Washington 99206
Email: eguth@spokanevalley.org
Phone: (509)720-5000
Version 10/30/2015
State of Washington Department of Ecology Page 4 of 23
Agreement No: WQSWGRS-2016-SpoVal-00016
Project Title: Eastern Washington Effectiveness Study Development Phases 2&3
Recipient Name: City of Spokane Valley
ECOLOGY INFORMATION
Mailing Address: Department of Ecology
Water Quality
PO BOX 47600
Olympia,WA 98504-7600
Physical Address: Water Quality
300 Desmond Drive SE
Lacey, WA 98503
Contacts
Karen Dinicola
Project
Manager
P.O.Box 47600
Olympia,Washington 98504-7600
Email: kdin461@ecy.wa.gov
Phone: (360)407-6550
Kyle Graunke
Financial
Manager
P.O.Box 47600
Olympia,Washington 98504-7600
Email: kygr461@ecy.wa.gov
Phone: (360)407-6452
Version 10/30/2015
State of Washington Department of Ecology Page 5 of 23
Agreement No: WQSWGRS-2016-SpoVal-00016
Project Title: Eastern Washington Effectiveness Study Development Phases 2&3
Recipient Name: City of Spokane Valley
AUTHORIZING SIGNATURES
RECIPIENT agrees to furnish the necessary personnel,equipment,materials, services,and otherwise do all things
necessary for or incidental to the performance of work as set forth in this Agreement.
RECIPIENT acknowledges that they had the opportunity to review the entire Agreement,including all the terms and
conditions of this Agreement, Scope of Work,attachments,and incorporated or referenced documents,as well as all
applicable laws, statutes,rules,regulations,and guidelines mentioned in this Agreement. Furthermore,the
RECIPIENT has read,understood,and accepts all requirements contained within this Agreement.
This Agreement contains the entire understanding between the parties,and there are no other understandings or
representations other than as set forth,or incorporated by reference,herein.
No subsequent modifications or amendments to this agreement will be of any force or effect unless in writing,signed
by authorized representatives of the RECIPIENT and ECOLOGY and made a part of this agreement. ECOLOGY and
RECIPIENT may change their respective staff contacts without the concurrence of either party.
This Agreement shall be subject to the written approval of Ecology's authorized representative and shall not be
binding until so approved.
The signatories to this Agreement represent that they have the authority to execute this Agreement and bind their
respective organizations to this Agreement.
IN WITNESS WHEREOF:the parties hereto,having read this Agreement in its entirety, including all attachments,do
agree in each and every particular and have thus set their hands hereunto.
Washington State
Department of Ecology City of Spokane Valley
By: Odop,poii,11 ,. Of By:�2�f' ,4-/!
f4<Heather R.Bartlett Date Eric Paul Guth Date
Water Quality Public works Director
Program Manager
Template Approved to Form by
Attorney General's Office
Version 10/30/2015
State of Washington Department of Ecology Page 6 of 23
Agreement No: WQSWGRS-2016-SpoVal-00016
Project Title: Eastern Washington Effectiveness Study Development Phases 2&3
Recipient Name: City of Spokane Valley
SCOPE OF WORK
Task Number: 1 Task Cost: $5,000.00
Task Title: Project Administration/Management
Task Description:
A.The RECIPIENT shall carry out all work necessary to meet ECOLOGY grant or loan administration requirements.
Responsibilities include,but are not limited to: maintenance of project records;submittal of requests for
reimbursement and corresponding backup documentation;progress reports;and a recipient closeout report(including
photos).
B. The RECIPIENT shall maintain documentation demonstrating compliance with applicable procurement,
contracting,and interlocal agreement requirements;application for,receipt of,and compliance with all required
permits,licenses,easements,or property rights necessary for the project;and submittal of required performance items.
C.The RECIPIENT shall manage the project. Efforts include,but are not limited to: conducting,coordinating,and
scheduling project activities and assuring quality control. Every effort will be made to maintain effective
communication with the RECIPIENT's designees;ECOLOGY;all affected local,state,or federal jurisdictions;and any
interested individuals or groups. The RECIPIENT shall carry out this project in accordance with any completion dates
outlined in this agreement.
Task Goal Statement:
Properly managed and fully documented project that meets ECOLOGY's grant or loan administrative requirements.
Task Expected Outcome:
*Timely and complete submittal of requests for reimbursement,quarterly progress reports,and RECIPIENT closeout
report.
* Properly maintained project documentation
Recipient Task Coordinator: Art Jenkins
Project Administration/Management
Deliverables
Number Description Due Date
1.1 Progress Reports
1.2 Recipient Closeout Report
1.3 Project Outcome Summary Report
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State of Washington Department of Ecology Page 7 of 23
Agreement No: WQSWGRS-2016-SpoVal-00016
Project Title: Eastern Washington Effectiveness Study Development Phases 2&3
Recipient Name: City of Spokane Valley
SCOPE OF WORK
Task Number: 2 Task Cost: $35,000.00
Task Title: Meetings and Facilitation
Task Description:
A.The RECIPIENT will schedule and facilitate a series of meetings of the Eastern Washington Stormwater Group
(EWSG),representing the 24 municipal stormwater permit holders.The RECIPIENT will hire a consultant team to
facilitate these meetings and document the degree of consensus reached among the permittees on each
recommendation.The RECIPIENT will also engage other stakeholders at appropriate points during the process.
•For Task 3,three to six in-person meetings will be scheduled,and other meetings will be held online through webinar
type software on an as-needed basis.At least one meeting will be advertised to the general public.
•For Task 4,up to six meetings and/or workshops will be scheduled as needed,and up to three meetings(at least one
of which is advertised to the general public)for each project may be scheduled as needed.
B.The RECIPIENT will provide meeting summaries and sub-task memos to assist the ES WG in evaluating the options
available to the group for subsequent tasks.As requested by the EWSG,the RECIPIENT will provide answers to legal,
technical,or fiduciary questions needed to move the process forward.The RECIPIENT will document the level of
consensus among the permittees for each recommendation.Where majority recommendations are made,the
RECIPIENT will document the minority concerns or objections to the majority position. The RECIPIENT will
document the activities that the group performed to come to majority agreement or consensus,and the final
determinations and recommendations of the group.
Task Goal Statement:
The RECIPIENT will host and facilitate meetings in a schedule and sequence that leads to successful completion of
Tasks 3 and 4.RECIPIENT will share project schedule with all interested parties.The RECIPIENT will invite
stakeholders to participate in meetings at key points in the process.
Task Expected Outcome:
•Permittees openly share priorities and perspectives,understand their differences,and come to agreement on a
collective set of permit-required submittals and recommendations.
•EWSG invites other stakeholders to review proposals and provide meaningful feedback.
• Stormwater Managers have the tools to recommend to,and negotiate with,their respective jurisdiction's management
and leadership as to how collaboration amongst Eastern Washington Municipal Stormwater Permittees could work to
perform permit-required effectiveness studies.
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State of Washington Department of Ecology Page 8 of 23
Agreement No: WQSWGRS-2016-SpoVal-00016
Project Title: Eastern Washington Effectiveness Study Development Phases 2&3
Recipient Name: City of Spokane Valley
Recipient Task Coordinator: Art Jenkins
Meetings and Facilitation
Deliverables
Number Description Due Date
2.1 Meeting agendas,invitation lists,sign-in sheets,and summaries uploaded
to EAGL.
2.2 Updated project schedule and timeline uploaded to EAGL.
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State of Washington Department of Ecology Page 9 of 23
Agreement No: WQSWGRS-2016-SpoVal-00016
Project Title: Eastern Washington Effectiveness Study Development Phases 2&3
Recipient Name: City of Spokane Valley
SCOPE OF WORK
Task Number: 3 Task Cost: $15,000.00
Task Title: Recommendations and Initial List of Study Ideas
Task Description:
A.The RECIPIENT,with use of the facilitation team,will help the EWSG develop recommendations to their
jurisdictions and ECOLOGY's Water Quality Program municipal stormwater permit managers for which study ideas
will be advanced and in what ranked order.The recommendations will include which jurisdictions will lead each study
and a proposal for cost sharing(by direct funding and/or in-kind contributions)among participating permittees. The
EWSG will build on the Effectiveness Studies Phase 1 GROSS grant deliverable by adding new ideas if needed and
then ranking and selecting a final list of 12-15 studies.
B.The RECIPIENT will deliver the EWSG's recommendations for an implementation plan.The implementation plan
will provide good faith for continued implementation of effectiveness studies in the next permit cycle.The
RECIPIENT will facilitate the EWSG to reflect on lessons learned through the process of developing these study ideas
and implementation plans to recommend changes to the requirements of S8.B and C in the current permit that could
improve the next permit.
C.The RECIPIENT will provide memos summarizing the options available to the group in answering the questions of
this task.The RECIPIENT will document the activities that the group performed to come to a consensus and the final
determinations and initial recommendations of the group.This document will be delivered to EWSG members on a
schedule that allows members to receive approval, if necessary,from their respective jurisdictions to finalize the
document and advance study ideas to the study design proposal phase.
Task Goal Statement:
The RECIPIENT will deliver a ranked list of 12-15 studies with lead entities and participating permittees by June 30,
2016 per the intent and wording of permit requirement S8.B.3.RECIPIENT will deliver recommendations for how to
identify and implement effectiveness studies in future permit cycles.
Task Expected Outcome:
•EWSG participants will agree on the permit-required submittal for S8.B.3.
•EWSG participants will agree on a set of recommendations for improving S8.B-C in the next permit cycle.
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State of Washington Department of Ecology Page 10 of 23
Agreement No: WQSWGRS-2016-SpoVal-00016
Project Title: Eastern Washington Effectiveness Study Development Phases 2&3
Recipient Name: City of Spokane Valley
Recipient Task Coordinator: Art Jenkins
Recommendations and Initial List of Study Ideas
Deliverables
Number Description Due Date
3.1 Memos documenting information considered and decisions reached
uploaded to EAGL.
3.2 Draft report(initial list of studies and recommended Implementation
Plan)suitable for discussions with city and county leaders and managers
of participating jurisdictions uploaded to EAGL.
3.3 Recommendations for S8.B-C in the next permit uploaded to EAGL.
3.4 Submit final report ready to be officially submitted to ECOLOGY's
Permit Managers,with ranked list of 12-15 studies,including a brief
summary of the necessary data collection,lead entities,and participants
uploaded to EAGL.
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State of Washington Department of Ecology Page I 1 of 23
Agreement No: WQSWGRS-2016-SpoVal-00016
Project Title: Eastern Washington Effectiveness Study Development Phases 2&3
Recipient Name: City of Spokane Valley
SCOPE OF WORK
Task Number: 4 Task Cost: $245,000.00
Task Title: Detailed Study Design Proposals
Task Description:
A.The RECIPIENT,with use of a consultant team,will develop detailed study design proposals for between eight and
12 of the study ideas submitted in Task 3 and participating EWSG members agree should move forward to meet
additional permit requirements. Each study design proposal will meet permit requirement S8.B.4 to: "describe the
purpose,objectives,design,and methods;list the Permittees that will participate,and their roles and responsibilities;
describe anticipated outcomes;identify methods to report the results;and describe expected modifications to the
Permittees' stormwater management programs."The RECIPIENT will produce this information in time for EWSG
members to submit the proposals to Ecology on or before June 30,2017 per permit requirement S8.B.5.
Task Goal Statement:
The RECIPIENT will deliver a refined list of 8-12 effectiveness study ideas with detailed study design proposals that
include all elements listed in permit requirement S8.B.4.
The RECIPIENT will make progress toward meeting permit requirement S8.B.6 by developing Quality Assurance
Project Plan(QAPP)templates for effectiveness studies of structural,non-structural,or programmatic best
management practices and then using these templates for the detailed study design proposals.
Task Expected Outcome:
•ESWG members will agree on submittals to meet permit requirements S8.B.4 and 5,including proposed roles and
responsibilities for the lead entity and each participant identified therein.
•Detailed study design proposals will contain most elements of a QAPP so that minimal additional effort will be
required by lead entities to meet permit requirement S8.B.6.
Recipient Task Coordinator: Art Jenkins
Detailed Study Design Proposals
Deliverables
Number Description Due Date
4.1 QAPP template for effectiveness studies of structural best management
practices uploaded to EAGL.
4.2 QAPP template for effectiveness studies of non-structural or
programmatic best management practices uploaded to EAGL.
4.3 Detailed study design proposals for 8-12 study ideas uploaded to EAGL.
Version 10/30/2015
State of Washington Department of Ecology Page 12 of 23
Agreement No: WQSWGRS-2016-SpoVal-00016
Project Title: Eastern Washington Effectiveness Study Development Phases 2&3
Recipient Name: City of Spokane Valley
BUDGET
Funding Distribution EG160764
NOTE: The above funding distribution number is used to identify this specific agreement and budget on payment
remittances and may be referenced on other communications from ECOLOGY. Your agreement may have multiple
funding distribution numbers to identify each budget.
Funding Title: GROSS 2016 Funding Type: Grant
Funding Effective Date: 07/01/2015 Funding Expiration Date: 06/30/2017
Funding Source:
Title: ELSA:Environmental Legacy Stewardship Account
Type: State
Funding Source%: 100%
Description: MTCA
Approved Indirect Costs Rate: Approved State Indirect Rate:25%
Recipient Match%: 0%
InKind Interlocal Allowed: No
InKind Other Allowed: No
Is this Funding Distribution used to match a federal grant? No
GROSS 2016 Task Total
Project Administration/Management $ 5,000.00
Meetings and Facilitation $ 35,000.00
Recommendations and Initial List of Study Ideas $ 15,000.00
Detailed Study Design Proposals $ 245,000.00
Total: $ 300,000.00
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State of Washington Department of Ecology Page 13 of 23
Agreement No: WQSWGRS-2016-SpoVal-00016
Project Title: Eastern Washington Effectiveness Study Development Phases 2&3
Recipient Name: City of Spokane Valley
Funding Distribution Summary
Recipient/Ecology Share
Funding Distribution Name Recipient Match % Recipient Share Ecology Share Total
GROSS 2016 0.00 % $ 0.00 $ 300,000.00 $ 300,000.00
Total $ 0.00 $ 300,000.00 $ 300.000.00
AGREEMENT SPECIFIC TERMS AND CONDITIONS
N/A
SPECIAL TERMS AND CONDITIONS
GENERAL FEDERAL CONDITIONS
If a portion or all of the funds for this agreement are provided through federal funding sources or this
agreement is used to match a federal grant award,the following terms and conditions apply to you.
A.CERTIFICATION REGARDING SUSPENSION,DEBARMENT,INELIGIBILITY OR VOLUNTARY
EXCLUSION:
1. The RECIPIENT/CONTRACTOR,by signing this agreement,certifies that it is not suspended,debarred,
proposed for debarment,declared ineligible or otherwise excluded from contracting with the federal
government,or from receiving contracts paid for with federal funds.If the RECIPIENT/CONTRACTOR is
unable to certify to the statements contained in the certification,they must provide an explanation as to why they
cannot.
2. The RECIPIENT/CONTRACTOR shall provide immediate written notice to ECOLOGY if at any time the
RECIPIENT/CONTRACTOR learns that its certification was erroneous when submitted or had become
erroneous by reason of changed circumstances.
3. The terms covered transaction,debarred,suspended,ineligible,lower tier covered transaction,participant,
person,primary covered transaction,principal,proposal,and voluntarily excluded,as used in this clause,have
the meaning set out in the Definitions and Coverage sections of rules implementing Executive Order 12549.
You may contact ECOLOGY for assistance in obtaining a copy of those regulations.
4. The RECIPIENT/CONTRACTOR agrees it shall not knowingly enter into any lower tier covered transaction
with a person who is proposed for debarment under the applicable Code of Federal Regulations,debarred,
suspended,declared ineligible,or voluntarily excluded from participation in this covered transaction.
5. The RECIPIENT/CONTRACTOR further agrees by signing this agreement,that it will include this clause titled
"CERTIFICATION REGARDING SUSPENSION,DEBARMENT,INELIGIBILITY OR VOLUNTARY
EXCLUSION"without modification in all lower tier covered transactions and in all solicitations for lower tier
covered transactions.
6. Pursuant to 2CFR180.330,the RECIPIENT/CONTRACTOR is responsible for ensuring that any lower tier
covered transaction complies with certification of suspension and debarment requirements.
7. RECIPIENT/CONTRACTOR acknowledges that failing to disclose the information required in the Code of
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State of Washington Department of Ecology Page 14 of 23
Agreement No: WQSWGRS-2016-SpoVal-00016
Project Title: Eastern Washington Effectiveness Study Development Phases 2&3
Recipient Name: City of Spokane Valley
Federal Regulations may result in the delay or negation of this funding agreement,or pursuance of legal
remedies,including suspension and debarment.
8. RECIPIENT/CONTRACTOR agrees to keep proof in its agreement file,that it,and all lower tier recipients or
contractors,are not suspended or debarred,and will make this proof available to ECOLOGY before requests for
reimbursements will be approved for payment.RECIPIENT/CONTRACTOR must run a search in
<http://www.sam.gov>and print a copy of completed searches to document proof of compliance.
B.FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT(FFATA)REPORTING
REQUIREMENTS:
CONTRACTOR/RECIPIENT must complete the FFATA Data Collection Form(ECY 070-395)and return it
with the signed agreement to ECOLOGY.
Any CONTRACTOR/RECIPIENT that meets each of the criteria below must report compensation for its five
top executives using the FFATA Data Collection Form.
• Receives more than$25,000 in federal funds under this award.
• Receives more than 80 percent of its annual gross revenues from federal funds.
• Receives more than$25,000,000 in annual federal funds.
Ecology will not pay any invoices until it has received a completed and signed FFATA Data Collection Form.
Ecology is required to report the FFATA information for federally funded agreements, including the required
DUNS number,at www.fsrs.gov<http://www.fsrs.gov/>within 30 days of agreement signature.The FFATA
information will be available to the public at www.usaspending.gov<http://www.usaspending.gov/>.
For more details on FFATA requirements,see www.fsrs.gov<http://www.fsrs.gov/>.
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State of Washington Department of Ecology Page 15 of 23
Agreement No: WQSWGRS-2016-SpoVal-00016
Project Title: Eastern Washington Effectiveness Study Development Phases 2&3
Recipient Name: City of Spokane Valley
GENERAL TERMS AND CONDITIONS
Pertaining to Grant and Loan Agreements With the state of Washington,Department of Ecology
1. ADMINISTRATIVE REQUIREMENTS
a) RECIPIENT shall follow the"Administrative Requirements for Recipients of Ecology Grants and Loans—EAGL
Edition". https://fortress.wa.gov/ecy/publications/SummaryPages/1401002.html
b) RECIPIENT shall complete all activities funded by this Agreement and be fully responsible for the proper
management of all funds and resources made available under this Agreement.
c) RECIPIENT agrees to take complete responsibility for all actions taken under this Agreement, including ensuring
all subgrantees and contractors comply with the terms and conditions of this Agreement.ECOLOGY reserves the right
to request proof of compliance by subgrantees and contractors.
d) RECIPIENT's activities under this Agreement shall be subject to the review and approval by ECOLOGY for the
extent and character of all work and services.
2. AMENDMENTS AND MODIFICATIONS
This Agreement may be altered,amended,or waived only by a written amendment executed by both parties. No
subsequent modification(s)or amendment(s)of this Agreement will be of any force or effect unless in writing and
signed by authorized representatives of both parties. ECOLOGY and the RECIPIENT may change their respective staff
contacts and administrative information without the concurrence of either party.
3. ARCHAEOLOGICAL AND CULTURAL RESOURCES
RECIPIENT shall take reasonable action to avoid,minimize,or mitigate adverse effects to archeological or cultural
resources. Activities associated with archaeological and cultural resources are an eligible reimbursable cost subject to
approval by ECOLOGY.
RECIPIENT shall:
a) Immediately cease work and notify ECOLOGY if any archeological or cultural resources are found while
conducting work under this Agreement.
b) Immediately notify the Department of Archaeology and Historic Preservation at(360)586-3064,in the event
historical or cultural artifacts are discovered at a work site.
c) Comply with Governor Executive Order 05-05,Archaeology and Cultural Resources,for any capital construction
projects prior to the start of any work.
d) Comply with RCW 27.53,Archaeological Sites and Resources,for any work performed under this Agreement,as
applicable. National Historic Preservation Act(NHPA)may require the RECIPIENT to obtain a permit pursuant to
Chapter 27.53 RCW prior to conducting on-site activity with the potential to impact cultural or historic properties.
4. ASSIGNMENT
No right or claim of the RECIPIENT arising under this Agreement shall be transferred or assigned by the RECIPIENT.
5. COMMUNICATION
RECIPIENT shall make every effort to maintain effective communications with the RECIPIENT's designees,
ECOLOGY,all affected local,state,or federal jurisdictions,and any interested individuals or groups.
6. COMPENSATION
a) Any work performed prior to effective date of this Agreement will be at the sole expense and risk of the
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State of Washington Department of Ecology Page 16 of 23
Agreement No: WQSWGRS-2016-SpoVal-00016
Project Title: Eastern Washington Effectiveness Study Development Phases 2&3
Recipient Name: City of Spokane Valley
RECIPIENT. ECOLOGY must sign the Agreement before any payment requests can be submitted.
b) Payments will be made on a reimbursable basis for approved and completed work as specified in this Agreement.
c) RECIPIENT is responsible to determine if costs are eligible. Any questions regarding eligibility should be clarified
with ECOLOGY prior to incurring costs. Costs that are conditionally eligible may require approval by ECOLOGY
prior to purchase.
d) RECIPIENT shall not invoice more than once per month unless agreed on by ECOLOGY.
e) ECOLOGY will not process payment requests without the proper reimbursement forms,Progress Report and
supporting documentation. ECOLOGY will provide instructions for submitting payment requests.
f) ECOLOGY will pay the RECIPIENT thirty(30)days after receipt of a properly completed request for payment.
g) RECIPIENT will receive payment through Washington State Department of Enterprise Services' Statewide Payee
Desk. RECIPIENT must register as a payee by submitting a Statewide Payee Registration form and an IRS W-9 form
at the website,http://www.des.wa.gov/services/ContractingPurchasingBusinessNendorPay/Pages/default.aspx. For
any questions about the vendor registration process contact the Statewide Payee Help Desk at(360)407-8180 or email
payeehelpdesk@des.wa.gov.
h) ECOLOGY may,at its sole discretion,withhold payments claimed by the RECIPIENT if the RECIPIENT fails to
satisfactorily comply with any term or condition of this Agreement.
i) Monies withheld by ECOLOGY may be paid to the RECIPIENT when the work described herein,or a portion
thereof,has been completed if,at ECOLOGY's sole discretion,such payment is reasonable and approved according to
this Agreement,as appropriate,or upon completion of an audit as specified herein.
j) RECIPIENT should submit final requests for compensation within thirty(30)days after the expiration date of this
Agreement.Failure to comply may result in delayed reimbursement.
7. COMPLIANCE WITH ALL LAWS
RECIPIENT agrees to comply fully with all applicable Federal, State and local laws,orders,regulations,and permits
related to this Agreement,including but not limited to:
a) RECIPIENT agrees to comply with all applicable laws,regulations,and policies of the United States and the State
of Washington which affect wages and job safety.
b) RECIPIENT agrees to be bound by all federal and state laws,regulations,and policies against discrimination.
c) RECIPIENT certifies full compliance with all applicable state industrial insurance requirements.
d) RECIPIENT agrees to secure and provide assurance to ECOLOGY that all the necessary approvals and permits
required by authorities having jurisdiction over the project are obtained. RECIPIENT must include time in their project
timeline for the permit and approval processes.
ECOLOGY shall have the right to immediately terminate for cause this Agreement as provided herein if the
RECIPIENT fails to comply with above requirements.
If any provision of this Agreement violates any statute or rule of law of the state of Washington,it is considered
modified to conform to that statute or rule of law.
8. CONFLICT OF INTEREST
RECIPIENT and ECOLOGY agree that any officer,member,agent,or employee,who exercises any function or
responsibility in the review,approval,or carrying out of this Agreement,shall not have any personal or financial
interest,direct or indirect,nor affect the interest of any corporation,partnership,or association in which he/she is a part,
in this Agreement or the proceeds thereof.
9. CONTRACTING FOR GOODS AND SERVICES
RECIPIENT may contract to buy goods or services related to its performance under this Agreement. RECIPIENT shall
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Recipient Name: City of Spokane Valley
award all contracts for construction,purchase of goods,equipment,services,and professional architectural and
engineering services through a competitive process, if required by State law. RECIPIENT is required to follow
procurement procedures that ensure legal,fair,and open competition.
RECIPIENT must have a standard procurement process or follow current state procurement procedures. RECIPIENT
may be required to provide written certification that they have followed their standard procurement procedures and
applicable state law in awarding contracts under this Agreement.
ECOLOGY reserves the right to inspect and request copies of all procurement documentation,and review procurement
practices related to this Agreement. Any costs incurred as a result of procurement practices not in compliance with
state procurement law or the RECIPIENT's normal procedures may be disallowed at ECOLOGY's sole discretion.
10. DISPUTES
When there is a dispute with regard to the extent and character of the work,or any other matter related to this
Agreement the determination of ECOLOGY will govern,although the RECIPIENT shall have the right to appeal
decisions as provided for below:
a) RECIPIENT notifies the funding program of an appeal request.
b) Appeal request must be in writing and state the disputed issue(s).
c) RECIPIENT has the opportunity to be heard and offer evidence in support of its appeal.
d) ECOLOGY reviews the RECIPIENT's appeal.
e) ECOLOGY sends a written answer within ten(10)business days,unless more time is needed,after concluding the
review.
The decision of ECOLOGY from an appeal will be final and conclusive,unless within thirty(30)days from the date of
such decision,the RECIPIENT furnishes to the Director of ECOLOGY a written appeal. The decision of the Director or
duly authorized representative will be final and conclusive.
The parties agree that this dispute process will precede any action in a judicial or quasi-judicial tribunal.
Appeals of the Director's decision will be brought in the Superior Court of Thurston County. Review of the Director's
decision will not be taken to Environmental and Land Use Hearings Office.
Pending final decision of a dispute,the RECIPIENT agrees to proceed diligently with the performance of this
Agreement and in accordance with the decision rendered.
Nothing in this contract will be construed to limit the parties' choice of another mutually acceptable method, in addition
to the dispute resolution procedure outlined above.
11. ENVIRONMENTAL STANDARDS
a) RECIPIENTS who collect environmental-monitoring data must provide these data to ECOLOGY using the
Environmental Information Management System(EIM). To satisfy this requirement these data must be successfully
loaded into EIM,see instructions on the EIM website at:http://www.ecy.wa.gov/eim.
b) RECIPIENTS are required to follow ECOLOGY's data standards when Geographic Information System(GIS)data
are collected and processed. More information and requirements are available at:
http://www.ecy.wa.gov/services/gis/data/standards/standards.htm. RECIPIENTS shall provide copies to ECOLOGY of
all final GIS data layers,imagery,related tables,raw data collection files,map products,and all metadata and project
documentation.
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Agreement No: WQSWGRS-2016-SpoVal-00016
Project Title: Eastern Washington Effectiveness Study Development Phases 2&3
Recipient Name: City of Spokane Valley
c) RECIPIENTS must prepare a Quality Assurance Project Plan(QAPP)when a project involves the collection of
environmental measurement data. QAPP is to ensure the consistent application of quality assurance principles to the
planning and execution of all activities involved in generating data.RECIPIENTS must follow ECOLOGY's
Guidelines for Preparing Quality Assurance Project Plans for Environmental Studies,July 2004(Ecology Publication
No.04-03-030). ECOLOGY shall review and approve the QAPP prior to start of work. The size,cost,and complexity
of the QAPP should be in proportion to the magnitude of the sampling effort.
12. GOVERNING LAW
rnthe laws of the State of Washington,and the venue of anyaction brought
This Agreement will be governed by a gt g
hereunder will be in the Superior Court of Thurston County.
13. INDEMNIFICATION
ECOLOGY will in no way be held responsible for payment of salaries,consultant's fees,and other costs related to the
project described herein,except as provided in the Scope of Work.
To the extent that the Constitution and laws of the State of Washington permit,each party will indemnify and hold the
other harmless from and against any liability for any or all injuries to persons or property arising from the negligent act
or omission of that party or that party's agents or employees arising out of this Agreement.
14. INDEPENDENT STATUS
The employees,volunteers,or agents of each party who are engaged in the performance of this Agreement will continue
to be employees,volunteers,or agents of that party and will not for any purpose be employees,volunteers,or agents of
the other party.
15. KICKBACKS
RECIPIENT is prohibited from inducing by any means any person employed or otherwise involved in this Agreement
to give up any part of the compensation to which he/she is otherwise entitled to or receive any fee,commission,or gift
in return for award of a subcontract hereunder.
16. MINORITY AND WOMEN'S BUSINESS ENTERPRISES(MWBE)
RECIPIENT is encouraged to solicit and recruit,to the extent possible,certified minority-owned(MBE)and
women-owned(WBE)businesses in purchases and contracts initiated under this Agreement.
Contract awards or rejections cannot be made based on MWBE participation;however,the RECIPIENT is encouraged
to take the following actions,when possible,in any procurement under this Agreement:
a) Include qualified minority and women's businesses on solicitation lists whenever they are potential sources of goods
or services.
b) Divide the total requirements,when economically feasible,into smaller tasks or quantities,to permit maximum
participation by qualified minority and women's businesses.
c) Establish delivery schedules,where work requirements permit,which will encourage participation of qualified
minority and women's businesses.
d) Use the services and assistance of the Washington State Office of Minority and Women's Business Enterprises
(OMWBE)(866-208-1064)and the Office of Minority Business Enterprises of the U.S.Department of Commerce,as
appropriate.
17. ORDER OF PRECEDENCE
In the event of inconsistency in this Agreement,unless otherwise provided herein,the inconsistency shall be resolved
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Recipient Name: City of Spokane Valley
by giving precedence in the following order: (a)applicable federal and state statutes and regulations;(b)The
Agreement;(c)Scope of Work;(d)Special Terms and Conditions;(e)Any provisions or terms incorporated herein by
reference,including the"Administrative Requirements for Recipients of Ecology Grants and Loans";and(f)the
General Terms and Conditions.
18. PRESENTATION AND PROMOTIONAL MATERIALS
ECOLOGY reserves the right to approve RECIPIENT's communication documents and materials related to the
fulfillment of this Agreement:
a) If requested,RECIPIENT shall provide a draft copy to ECOLOGY for review and approval ten(10)business days
prior to production and distribution.
b) RECIPIENT shall include time for ECOLOGY's review and approval process in their project timeline.
c) If requested,RECIPIENT shall provide ECOLOGY two(2)final copies and an electronic copy of any tangible
products developed.
Copies include any printed materials,and all tangible products developed such as brochures,manuals,pamphlets,
videos,audio tapes,CDs,curriculum,posters,media announcements,or gadgets with a message, such as a refrigerator
magnet, and any online communications,such as web pages,blogs,and twitter campaigns. If it is not practical to
provide a copy,then the RECIPIENT shall provide a description(photographs,drawings,printouts,etc.)that best
represents the item.
Any communications intended for public distribution that uses ECOLOGY's logo shall comply with ECOLOGY's
graphic requirements and any additional requirements specified in this Agreement. Before the use of ECOLOGY's
logo contact ECOLOGY for guidelines.
RECIPIENT shall acknowledge in the communications that funding was provided by ECOLOGY.
19. PROGRESS REPORTING
a) RECIPIENT must satisfactorily demonstrate the timely use of funds by submitting payment requests and progress
reports to ECOLOGY. ECOLOGY reserves the right to amend or terminate this Agreement if the RECIPIENT does
not document timely use of funds.
b) RECIPIENT must submit a progress report with each payment request. Payment requests will not be processed
without a progress report. ECOLOGY will define the elements and frequency of progress reports.
c) RECIPIENT shall use ECOLOGY's provided progress report format.
d) Quarterly progress reports will cover the periods from January 1 through March 31,April 1 through June 30,July 1
through September 30,and October 1 through December 31. Reports shall be submitted within thirty(30)days after
the end of the quarter being reported.
e) RECIPIENT shall submit the Closeout Report within thirty(30)days of the expiration date of the project,unless an
extension has been approved by ECOLOGY. RECIPIENT shall use the ECOLOGY provided closeout report format.
20. PROPERTY RIGHTS
a) Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or invents any patentable
property under this agreement,the RECIPIENT may copyright or patent the same but ECOLOGY retains a royalty free,
nonexclusive,and irrevocable license to reproduce,publish,recover,or otherwise use the material(s)or property,and to
authorize others to use the same for federal,state,or local government purposes.
b) Publications. When the RECIPIENT or persons employed by the RECIPIENT use or publish ECOLOGY
information;present papers,lectures,or seminars involving information supplied by ECOLOGY;or use logos,reports,
maps,or other data in printed reports,signs,brochures,pamphlets,etc.,appropriate credit shall be given to ECOLOGY.
c) Presentation and Promotional Materials.ECOLOGY shall have the right to use or reproduce any printed or graphic
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Agreement No: WQSWGRS-2016-SpoVal-00016
Project Title: Eastern Washington Effectiveness Study Development Phases 2&3
Recipient Name: City of Spokane Valley
materials produced in fulfillment of this Agreement,in any manner ECOLOGY deems appropriate.ECOLOGY shall
acknowledge the RECIPIENT as the sole copyright owner in every use or reproduction of the materials.
d) Tangible Property Rights. ECOLOGY's current edition of"Administrative Requirements for Recipients of Ecology
Grants and Loans," shall control the use and disposition of all real and personal property purchased wholly or in part
with funds furnished by ECOLOGY in the absence of state and federal statutes,regulations,or policies to the contrary,
or upon specific instructions with respect thereto in this Agreement.
e) Personal Property Furnished by ECOLOGY. When ECOLOGY provides personal property directly to the
RECIPIENT for use in performance of the project,it shall be returned to ECOLOGY prior to final payment by
ECOLOGY. If said property is lost,stolen,or damaged while in the RECIPIENT's possession,then ECOLOGY shall
be reimbursed in cash or by setoff by the RECIPIENT for the fair market value of such property.
f) Acquisition Projects. The following provisions shall apply if the project covered by this Agreement includes funds
for the acquisition of land or facilities:
a. RECIPIENT shall establish that the cost is fair value and reasonable prior to disbursement of funds provided for in
this Agreement.
b. RECIPIENT shall provide satisfactory evidence of title or ability to acquire title for each parcel prior to
disbursement of funds provided by this Agreement. Such evidence may include title insurance policies,Torrens
certificates,or abstracts,and attorney's opinions establishing that the land is free from any impediment,lien,or claim
which would impair the uses intended by this Agreement.
g) Conversions. Regardless of the agreement expiration date,the RECIPIENT shall not at any time convert any
equipment,property,or facility acquired or developed under this Agreement to uses other than those for which
assistance was originally approved without prior written approval of ECOLOGY. Such approval may be conditioned
upon payment to ECOLOGY of that portion of the proceeds of the sale, lease,or other conversion or encumbrance
which monies granted pursuant to this Agreement bear to the total acquisition,purchase,or construction costs of such
property.
21. RECORDS,AUDITS,AND INSPECTIONS
RECIPIENT shall maintain complete program and financial records relating to this Agreement,including any
engineering documentation and field inspection reports of all construction work accomplished.
All records shall:
a) Be kept in a manner which provides an audit trail for all expenditures.
b) Be kept in a common file to facilitate audits and inspections.
c) Clearly indicate total receipts and expenditures related to this Agreement.
d) Be open for audit or inspection by ECOLOGY,or by any duly authorized audit representative of the State of
Washington, for a period of at least three(3)years after the final grant payment or loan repayment,or any dispute
resolution hereunder.
RECIPIENT shall provide clarification and make necessary adjustments if any audits or inspections identify
discrepancies in the records.
ECOLOGY reserves the right to audit,or have a designated third party audit,applicable records to ensure that the state
has been properly invoiced. Any remedies and penalties allowed by law to recover monies determined owed will be
enforced. Repetitive instances of incorrect invoicing or inadequate records may be considered cause for termination.
All work performed under this Agreement and any property and equipment purchased shall be made available to
ECOLOGY and to any authorized state,federal or local representative for inspection at any time during the course of
this Agreement and for at least three(3)years following grant or loan termination or dispute resolution hereunder.
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Recipient Name: City of Spokane Valley
RECIPIENT shall provide right of access to ECOLOGY,or any other authorized representative,at all reasonable times,
in order to monitor and evaluate performance,compliance,and any other conditions under this Agreement.
22. RECOVERY OF FUNDS
The right of the RECIPIENT to retain monies received as reimbursement payments is contingent upon satisfactory
performance of this Agreement and completion of the work described in the Scope of Work.
All payments to the RECIPIENT are subject to approval and audit by ECOLOGY,and any unauthorized expenditure(s)
or unallowable cost charged to this agreement shall be refunded to ECOLOGY by the RECIPIENT.
RECIPIENT shall refund to ECOLOGY the full amount of any erroneous payment or overpayment under this
Agreement.
RECIPIENT shall refund by check payable to ECOLOGY the amount of any such reduction of payments or repayments
within thirty(30)days of a written notice. Interest will accrue at the rate of twelve percent(12%)per year from the
time ECOLOGY demands repayment of funds.
Any property acquired under this Agreement,at the option of ECOLOGY,may become ECOLOGY's property and the
RECIPIENT's liability to repay monies will be reduced by an amount reflecting the fair value of such property.
23. SEVERABILITY
If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid,
such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid
provision,and to this end the provisions of this Agreement are declared to be severable.
24. STATE ENVIRONMENTAL POLICY ACT(SEPA)
RECIPIENT must demonstrate to ECOLOGY's satisfaction that compliance with the requirements of the State
Environmental Policy Act(Chapter 43.21C RCW and Chapter 197-11 WAC)have been or will be met. Any
reimbursements are subject to this provision.
25. SUSPENSION
When in the best interest of ECOLOGY,ECOLOGY may at any time,and without cause,suspend this Agreement or
any portion thereof for a temporary period by written notice from ECOLOGY to the RECIPIENT.RECIPIENT shall
resume performance on the next business day following the suspension period unless another day is specified by
ECOLOGY.
26. SUSTAINABLE PRACTICES
In order to sustain Washington's natural resources and ecosystems,the RECIPIENT is fully encouraged to implement
sustainable practices and to purchase environmentally preferable products under this Agreement.
a) Sustainable practices may include such activities as:use of clean energy,use of double-sided printing,hosting low
impact meetings,and setting up recycling and composting programs.
b) Purchasing may include such items as: sustainably produced products and services,EPEAT registered computers
and imaging equipment,independently certified green cleaning products,remanufactured toner cartridges,products
with reduced packaging,office products that are refillable,rechargeable,and recyclable,and 100%post-consumer
recycled paper.
For more suggestions visit ECOLOGY's web page: Green Purchasing,http://www.ecy.wa.gov/programs/swfa/epp.
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Project Title: Eastern Washington Effectiveness Study Development Phases 2&3
Recipient Name: City of Spokane Valley
27. TERMINATION
a) For Cause
ECOLOGY may terminate for cause this Agreement with a seven(7)calendar days prior written notification to the
RECIPIENT,at the sole discretion of ECOLOGY,for failing to perform an Agreement requirement or for a material
breach of any term or condition. If this Agreement is so terminated,the parties shall be liable only for performance
rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination.
Failure to Commence Work.ECOLOGY reserves the right to terminate this Agreement if RECIPIENT fails to
commence work on the project funded within four(4)months after the effective date of this Agreement,or by any date
mutually agreed upon in writing for commencement of work,or the time period defined within the Scope of Work.
Non-Performance.The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance by the
RECIPIENT of all of its obligations under this Agreement. In the event the RECIPIENT unjustifiably fails,in the
opinion of ECOLOGY,to perform any obligation required of it by this Agreement,ECOLOGY may refuse to pay any
further funds,terminate in whole or in part this Agreement,and exercise any other rights under this Agreement.
Despite the above,the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by
ECOLOGY and the State of Washington because of any breach of this Agreement by the RECIPIENT. ECOLOGY
may withhold payments for the purpose of setoff until such time as the exact amount of damages due ECOLOGY from
the RECIPIENT is determined.
b) For Convenience
ECOLOGY may terminate for convenience this Agreement,in whole or in part,for any reason when it is the best
interest of ECOLOGY,with a thirty(30)calendar days prior written notification to the RECIPIENT. If this Agreement
is so terminated,the parties shall be liable only for performance rendered or costs incurred in accordance with the terms
of this Agreement prior to the effective date of termination.
Non-Allocation of Funds.ECOLOGY's ability to make payments is contingent on availability of funding. In the event
funding from state, federal or other sources is withdrawn,reduced,or limited in any way after the effective date and
prior to the completion or expiration date of this agreement,ECOLOGY,at its sole discretion,may elect to terminate
the agreement,in whole or part,or renegotiate the agreement,subject to new funding limitations or conditions.
ECOLOGY may also elect to suspend performance of the agreement until ECOLOGY determines the funding
insufficiency is resolved. ECOLOGY may exercise any of these options with no notification or restrictions.
If payments have been discontinued by ECOLOGY due to unavailable funds,the RECIPIENT shall not be obligated to
repay monies which had been paid to the RECIPIENT prior to such termination.
RECIPIENT's obligation to continue or complete the work described in this Agreement shall be contingent upon
availability of funds by the RECIPIENT's governing body.
c) By Mutual Agreement
ECOLOGY and the RECIPIENT may terminate this Agreement,in whole or in part,at any time,by mutual written
agreement.
d) In Event of Termination
All finished or unfinished documents,data studies,surveys,drawings,maps,models,photographs,reports or other
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Recipient Name: City of Spokane Valley
materials prepared by the RECIPIENT under this Agreement,at the option of ECOLOGY,will become property of
ECOLOGY and the RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work
completed on such documents and other materials.
Nothing contained herein shall preclude ECOLOGY from demanding repayment of all funds paid to the RECIPIENT in
accordance with Recovery of Funds,identified herein.
28. THIRD PARTY BENEFICIARY
RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to this Agreement,the state
of Washington is named as an express third party beneficiary of such subcontracts with full rights as such.
29. WAIVER
Waiver of a default or breach of any provision of this Agreement is not a waiver of any subsequent default or breach,
and will not be construed as a modification of the terms of this Agreement unless stated as such in writing by the
authorized representative of ECOLOGY.
GENERAL TERMS AND CONDITIONS LAST UPDATED 12/25/2015
•
Version 10/30/2015
Public Works Department
Spokane0:000\stStormwater Utility
Valley 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206
509.921.1000♦ Fax: 509.688-0261 • cityhall®spokanevalley.org
Memorandum
Date: June 3,2016
To: Eric Guth, Public Works Director
From: Art Jenkins, Stormwater Engineer
Re: City Execution of Ecology Grant Agreement WQ GRS-2016-SpoVal-00016
Project: Funding to assist City in permit compliance of implementing Effectiveness Studies
Stormwater staff is requesting your signature of the(2) original funding agreements between the
City and the State Department of Ecology(Ecology) for: Ecology Grant Agreement
WQ S WGRS-2016-SpoVal-00016.
The City received a notice of funding award from Ecology in November 2015 to perform the
next steps in the development of Stormwater Effectiveness Studies in Eastern Washington. This
work helps the City to meet permit requirements while collaborating with other cities and
counties in Eastern Washington to share resources and costs. The agreement is for a total of
$300,000 in the 2016-2017 City budget cycle, funding 100%from Ecology and 0%local match.
The agreement requires that the City pay for expenses first and then request reimbursement.
Staff proposes that funding and reimbursement for any work performed under this grant be
managed through the Stormwater Management Fund 402.
The new Ecology permit that became effective August 1, 2014 requires the City to participate in
effectiveness studies. Per the grant application, we plan to hire professionals to assist in the
development and the design of various studies that would be performed in eastern Washington,
mainly by other jurisdictions.
The City received a previous Grant of Regional or Statewide Significance from Ecology for the
previous phase of this work and was reimbursed for all of the billed efforts through last June 30,
2015. This grant will enable the City to receive reimbursement for work from last July 1,2015
through next June 30, 2017.
Cc: City Manager's Office
Finance Department
Clerk's Office