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16-092.01 Cameron Reilly: Pines & Mirabeau Pkwy Intersection (4, -o'i2O Spokane CHANGE ORDER NO: 1 DEPARTMENT OF PUBLIC WORKS CONSTRUCTION CONTRACT NO: 16-092 PROJECT: Pines Road(SR 27)&Mirabeau Parkway Intersection Project CONTRACT DATE: 7/22/2016 PRIME CONTRACTOR: Cameron-Reilly.LLC CIP NO: 238 DESCRIPTION OF CHANGES This Change Order provides payment for the following two items: 1)Aluminum housing and reflective back plates. 2) Installation of a City furnished Wavetronix Smart Sensor Advance unit and associated equipment. Item No. Description Unit Quantity Unit Price Total Force Account Furnish Aluminum Signal Heads and CO-1.1 Back Plates EST 1 $ 1,436.51 $ 1,436.51 Install Wavetronix Advance 200-V Smartsensor& CO-1.2 Associated equipment LS 1 840.67 840.67 2,277.18 8.7%Sales Tax $ 198.11 Total Amount of this Change Order(incl.Tax): $ 2,475.29 PHYSICAL COMPLETION Original Contract Working Days: 15 Revision By This Change Order: Revisions by Prior Change Orders: 0 Total Revised Contract Working CONTRACT AMOUNT THESE CHANGES RESULT IN THE FOLLOWING ADJUSTMENTS OF TOTAL CONTRACT AMOUNT: ORIGINAL TOTAL CONTRACT AMOUNT Incl Tax) $ 204,158.17 TOTAL PRIOR CONTRACT CHANGE ORDER AMOUNT $ 0.00 TOTAL CONTRACT AMOUNT PRIOR TO THIS CHANGE ORDER $ 204,158.17 NET THIS CHANGE ORDER $ 2,475.29 —.— TOTAL CONTRACT AMOUNT INCLUDING THIS CHANGE ORDER $ 206,633.46 CONTRACTOR ACCEPTANCE: a> DATE: b - 2 'Q" The contractor hereby accepts this ad) ent under the terms of Section 1-04.4 of the original contract. RECOMMENDED BY: � 7 DATE: g/0./6, Project Manager APPROVED BY: Kt_ ZDATE: e/Z51/C.orks Director APPROVED BY: /v/ DATE: +I ((( City Manager ATTACHMENTS: Distribution: ORIGINAL TO: City of Spokane Valley Clerk's Office COPIES TO: Contractor,PW Project File,Project Inspector,Finance Department COSI./Form 9/5'7014 0°/\%1 Public Works Department Spokane Capital Improvement Program alley. 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206 40,0509.921.1000 ♦ Fax: 509.688-0261 • cityhall®spokanevalley.org Change Order Memorandum Date: August 10, 2016 To: Eric Guth Through: Steve Worle , From: Craig Aldworth cjA- f Re: Change Order 1 —Pines Rd (SR 27)& Mirabeau Parkway Intersection Project, CIP 0238 Budget Account No. 311.000.238.595.30.63.00 Cameron-Reilly Contract 16-092 •O This Change Order provides payment to the Contractor for the following two items: A)The project is installing a signal on a State Highway, and WSDOT prefers aluminum vehicle signal head housings with aluminum reflective back plates. The project was bid with polycarbonate vehicle signal head housings and reflective back plates. The additional cost estimate for changing to the aluminum housing and back plates including tax is $1,561.49. B)When the existing northbound vehicle detection loops, installed in 1999,were tested this spring by WSDOT,they were electrically viable,these loops were included in the project design. They were retested after the project started and found to be defective. The northbound curbside lane vehicle detection loop(and the other loop lead)is under a concrete pavement slab that was installed to protect an AT&T Fiber Optic line that may lie directly under the defective loops. Removing the concrete pavement panel to replace the loops would impact the travelling public, increase project cost and risk damaging the fiber optic line. Therefore, a Wavetronix Smart Sensor Advance unit will be purchased by the City and installed by the Contractor. The advance detection unit installation cost is $913.81. The total Change order cost is $2,475.29. The cost for the City to purchase the Wavetronix Smart Sensor Advance unit and associated equipment is $8,096.52. The total increase in project cost(including the change order cost and the cost of the City purchased Wavetronix equipment)is$10,571.82. This project is 80%funded by Transportation Improvement Board with a 20%match is funded by Spokane Valley Street Preservation Fund 303. There are sufficient funds in the project budget to cover these costs. Original Contract amount= $ 204,158.17 Previous Change Order Cost= $ 0.00 Change Order#1 Cost= $ 2,475.29 Project Cost including Change Order#1 = $ 206,633.46 15% of Original Contract amount= $30,623.73 Max Public Works Director Contract authority= $30,623.73 Change Order Cost to date = $2,475.29 Remaining P.W. Director Contract Authority after CO#1 $28,148.44 Cc: Finance Department, Clerk's Office Scrn Public Works Department eCapital Improvement Program .0,0VaIle y y 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206 509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhall@spokanevalley.org Change Order Memo Date: August 10,2016 By: Craig Aldworth Re: Change Order 1 Pines Rd (SR27)& Mirabeau Parkway Project, CIP 0238 1. Describe the Change This Change Order pays for A) aluminum vehicle signal head housings and back plates; and B) installation of Wavetronix Smart Sensor Advance unit. 2. Evolution of the Change A) Since the project is installing a signal on a State Highway, and the City will contract with the WSDOT Eastern Region Signal Shop to maintain the signal, the system components have been selected to match WSDOT Eastern Region preferences. WSDOT prefers aluminum vehicle signal head housings with aluminum reflective back plates. The project was bid with polycarbonate vehicle signal head housings and reflective back plates. B) When the existing northbound vehicle detection loops, installed in 1999, were tested this spring by WSDOT, they were electrically viable, so they were included in the project design. They were retested after the project started and found to be defective. The northbound curbside lane vehicle detection loop (and the other loop lead) is under a concrete pavement panel that was installed to protect an AT&T Fiber Optic line that may lie directly under the defective loops. Removing the PCC panel to replace the loops would impact the travelling public, increase project cost and risk damaging the fiber optic line. Staff prefers to purchase a Wavetronix Smart Sensor Advance unit to be installed by the Contractor. 3. Payment A) The estimate of$1,561.49 increase in cost for aluminum over the bid polycarbonate components is an estimate. Actual payment will be based on the invoice difference between polycarbonate components and aluminum obtained from the Contractor's supplier. B) The attached spreadsheet estimates a $913.81 cost for installing the Wavetronix Smart Sensor Advance unit. The Change Order Cost is $2,475.29, and the cost of the City purchased Wavetronix Smart Sensor Advance unit including tax is $8,096.52. The total cost of the additional work to the project is $10,571.82. 4. Time An additional 0.25 day of time was granted. 5. Prior Approval The Change Order was verbally approved by the acting Public Works Director 8/9/2016. 6. Attachments CO 1.1 Western Systems polycarbonate quote and Colvico Email CO 1.2 Force Account Estimate of Wavetronix Smart Sensor Advance installation cost P:\Public Works\Capital Projects\Street Projects\0238-Pines Road(SR-27)Mirabeau Pkwy Intersection\Construction Admin\Change Orders\CO Cost Estimate Spreadsheet.xls • Spol�an�""` C.Aldworth Valliey 8/4/2016 Pines Rd (SR27) & Mirabeau Parkway Intersection Project CIP 0238 CO 1 Cost Estimate Item Description Quantity Unit Unit Cost(Incl Tax) Total CO 1.1 Additional cost for Aluminum Vehicle Signal Head and Reflective Backplates 1 LS $ 1,561.49 $1,561.49 CO-1.2 Force Acount cost to Install Advance Detector 1 ES l $ 913.81 $ 913.81 CO 1 Total $2,475.30 P:\Public Works\Capital Projects\Street Projects\0238-Pines Road(SR-27)Mirabeau Pkwy Intersection\Construction Admin\Change Orders\CO Cost Estimate Spreadsheet.xls ��1fpp C.Aldworth it Tovak ss��aii�. 8/4/2016 y Pines Rd (SR27) & Mirabeau Parkway Intersection Project CIP 0238 CO 1.1 Spreadsheet For Furnishing Aluminum Signal Head Housing and Aluminum Reflector Back Plates COLVICO SUB CONTRACTOR LABOR Rate incl. FA Labor Total Labor Trade Name No.of Hours fringe FICA/FUTA/SUTP L&I' Rate 29%P&O Rate Total Labor Cost Total Sub Labor Cost 0.00 COLVICO SUB CONTRACTOR EQUIPMENT Equipment Item No.Units Unit Qty Unit Type Unit Cost 21%P&O Total Total Equipment Sub Eq Total Cost 0.00 Total Equipment Equipment Item No.Units Unit Qty Unit Type Unit Cost 21%P&O Cost Additional Cost for Aluminum Vehicle Signal Head Housing 1 LS 1060 222.60 1282.60 and Aluminum Reflective Back Plates Sub Material Total 1,282.60 SubContractor Total 1,282.60 12%Prime Markup 153.91 Total Cost 1,436.51 8.7%Tax 124.98 Total 1,561.49 P:\Public Works\Capital Projects\Street Projects\0238-Pines Road(SR-27)Mirabeau Pkwy Intersection\Construction Admin\Change Orders\CO Cost Estimate Spreadsheet.xls • C.Aldworth cilinikb m � 8/4/2016 .Valley. Pines Rd (SR27) & Mirabeau Parkway Intersection Project CIP 0238 CO 1.2 Force Account Estimate Spreadsheet For Installing Wavetronics Advance Detector COLVICO SUB CONTRACTOR LABOR Rate incl. FA Labor Total Labor Trade Name No.of Hours fringe FICA/FUTA/SUTP L&1' Rate 29%P&O Rate Total Labor Cost Colvico Travis Ludlam,Electrician 3 52.60 5.09 2.18 59.87 17.36 77.23 231.70 Colvico Laborer 3 40.00 4.64 2.18 46.82 13.58 60.40 181.19 Total Sub Labor Cost 412.89 COLVICO SUB CONTRACTOR EQUIPMENT Equipment Item No.Units Unit Qty Unit Type Unit Cost 21%P&O Total Total Equipment Ford F-250 PU 3 Hr 29.70 89.1 18.71 107.81 107.81 Line Truck 3 Hr 30.00 90 18.90 108.90 108.90 Sub Eq Total Cost 216.71 COLVICO SUB CONTRACTOR MATERIAL Total Candle Total Equipment Equipment Item No.Units Unit Qty Unit Type Unit Cost 21%P&O Cost Cost Misc Mounting Hardware 1 LS 100 21.00 121.00 121.00 Sub Material Total 121.00 SubContractor Total 750.60 12%Prime Markup 90.07 Total Force Account Cost 840.67 8.7%Tax 73.14 Total 913.81 0238-Pines RD Mirabeau Parkway Intersection All Activity as of Aug 24 2016 Project Prior Life Original Adjusted Years 2015 2016 To Date Available REVENUES Budget Budget Actual Actual Actual Actual Encumbered Funds TIB 357,069.00 357,069.00 0.00 0.00 24,578.30 24,578.30 0.00 332,490.70 302 89,269.00 89,269.00 0.00 0.00 6,768.40 6,768.40 0.00 82,500.60 Total Revenue 446,338.00 446,338.00 0.00 0.00 31,346.70 31,346.70 0.00 414,991.30 Original Adjusted Prior 2015 2016 Life Available EXPENDITURES Budget Budget Years Actual Actual To Date Encumbered Funds Preliminary Engineering Salaries&Wages 5,000.00 5,000.00 0.00 0.00 10,534.63 10,534.63 0.00 -5,534.63 Overtime 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Employee Benefits 1,750.00 1,750.00 0.00 0.00 3,850.96 3,850.96 0.00 -2,100.96 Employee Benefits 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Engineering&Architectural 35,337.00 35,337.00 0.00 0.00 35,883.98 35,883.98 673.02 -1,220.00 Prof.Svcs-Survey 0.00 0.00 0.00 0.00 4,298.75 4,298.75 7,801.25 -12,100.00 Prof.Svcs.-Geotech 0.00 0.00 0.00 0.00 2,512.72 2,512.72 487.28 -3,000.00 Advertising 1,000.00 1,000.00 0.00 0.00 822.64 822.64 0.00 177.36 Printing&Binding 500.00 500.00 0.00 0.00 0.00 0.00 0.00 500.00 Miscellaneous Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 PE Contingency 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total Prelim.Engineering 43,587.00 43,587.00 0.00 0.00 57,903.68 57,903.68 8,961.55 -23,278.23 Right of Way ROW Acquisition 0.00 0.00 0.00 594.00 594.00 0.00 -594.00 Total Right of Way 0.00 0.00 0.00 0.00 594.00 594.00 0.00 -594.00 Construction Salaries&Wages 3,000.00 3,000.00 0.00 0.00 5,454.59 5,454.59 0.00 -2,454.59 Overtime 0.00 0.00 0.00 0.00 744.15 744.15 0.00 -744.15 Employee Benefits 1,050.00 1,050.00 0.00 0.00 1,998.97 1,998.97 0.00 -948.97 Employee Benefits 0.00 0.00 0.00 0.00 27.07 27.07 0.00 -27.07 Prof.Svcs.Mat.Testing 2,000.00 2,000.00 0.00 0.00 0.00 0.00 0.00 2,000.00 Prof.Svcs.-Consulting 37,537.00 37,537.00 0.00 0.00 0.00 0.00 0.00 37,537.00 Advertising 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Printing&Binding 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Construction 359,164.00 359,164.00 0.00 0.00 6,271.99 6,271.99 29,867.50 323,024.51 Traffic Control Devices 0.00 0.00 0.00 1,461.80 1,461.80 0.00 -1,461.80 Contingency 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total Construction 402,751.00 402,751.00 0.00 0.00 15,958.57 15,958.57 29,867.50 356,924.93 Total Expenditures 446,338.00 446,338.00 0.00 0.00 74,456.25 74,456.25 38,829.05 333,052.70 �[fIk 14�� Pines RD Mirabeau Parkway Intersection - #0238 .000 Val leyAug 24 2016 Expenditure Accounts I Budget PE Description Current I Change New 303.000.238.595.10.10.00 Salaries &Wages 5,000 5,535 10,535 303.000.238.595.10.10.99 Overtime - - 303.000.238.595.10.20.00 Employee Benefits 1,750 2,101 3,851 303.000.238.595.10.20.99 Employee Benefits - - 303.000.238.595.10.41.02 Engineering &Architectural 35,337 35,337 303.000.238.595.10.41.06 Prof. Svcs -Survey - 6,000 6,000 303.000.238.595.10.41.07 Prof. Svcs. -Geotech - 3,000 3,000 303.000.238.595.10.41.17 Advertising 1,000 (177) 823 303.000.238.595.10.49.03 Printing & Binding 500 (500) - 303.000.238.595.10.49.06 Miscellaneous Services - - 303.000.238.595.10.99.99 PE Contingency - - 1 I Sub Total: 43,587 15,959 59,546 RW Description Current Change New 303.000.238.595.20.61.01 ROW Acquisition - 2,500 2,500 I Sub Total: - 2,500 2,500 CN Description Current I Change New 303.000.238.595.64.10.00 Salaries &Wages 3,000 3,500 6,500 303.000.238.595.64.10.99 Overtime - 1,500 1,500 303.000.238.595.64.20.00 Employee Benefits 1,050 1,000 2,050 303.000.238.595.64.20.99 Employee Benefits - - 303.000.238.595.64.41.08 Prof. Svcs. Mat. Testing 2,000 1,105 3,105 303.000.238.595.64.41.10 Prof. Svcs. -Consulting 37,537 (32,537) 5,000 303.000.238.595.64.41.17 Advertising - - 303.000.238.595.64.49.03 Printing & Binding - - 303.000.238.595.64.63.00 Construction 359,164 (152,531) 206,633 303.000.238.595.64.63.03 Traffic Control Devices - 103,185 103,185 303.000.238.595.64.99.99 Contingency - 335 335 3................... Sub Total: 402,751 (7, . , ) 328,308 Project Total: I 446,338 , 55,984) 390,354 s12'°'$-4E: r..,T Comet /06 1 i - U O f3c1 0667r Funding Accounts Budget PE Description Current I Change New 0334.0380 TIB 357,069 (55,984) 301,085 0397.3020 302 89,269 89,269 3 I Project Total: 446,338 (55,984) 390,354 APPROVALS Project Manager Date Sr Capital Proj Eng Date 9 Public Works Director Date Finance Director Date 3 Accounting will look up BARS code according to Description Notes 8/24/2016 Budget Adjustment including Change Order 1