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16-031.01 Inland Asphalt: 32nd Ave Preseveration SO.O. kane lleJv CHANGE ORDER NO: 1 DEPARTMENT OF PUBLIC WORKS CONSTRUCTION CONTRACT NO: 16-031J:71 PROJECT: 32nd Avenue Preservation Project CONTRACT DATE: 3/15/2016 PRIME CONTRACTOR: Inland Asphalt Company CIP NO: 229 DESCRIPTION OF CHANGES This Change Order pertains to Bid Schedule: A&B Issue#1-Allows Contractor to submit a Job Mix Formula for HMA to the Engineer for Approval. Issue#2-One day contract extension for coordination with Model Irrigation work. Issue#3-Installation of vehicle detection loops for WB 32nd Ave.at Pines Rd. Issue#4-Installation of vehicle detection loops for SB Pines Rd.at 32nd Ave. Item No. Description Unit Quantity Unit Price Total #1 HMA Special Provision 5-04.3(7) N/A N/A $0.00 $0.00 #2 Model Irrigation Coordination N/A N/A $0.00 $0.00 #3&4 Vehicle Detection Loops at Pines Road Intersection 203 Sawcut Pavement for Pavement Repairs L.F. 250 $1.20 $300.00 204 Pavement Repair Excavation Incl. haul S.Y. 350 $25.00 $8,750.00 205 Crushed Surfacing Top Course for Pavement S.Y. 350 $14.20 $4,970.00 Repair,8 In. Depth 206 HMA for Pavement Repair Cl. 1/2 In. PG 70-28, S.Y. 350 $39.00 $13,650.00 6 In. Depth 219 Traffic Signal System-Additional Conduit Work EST. 1 $2,000.00 $2,000.00 Total Amount of this Change Order(incl.Tax): $29,670.00 PHYSICAL COMPLETION Original Contract Working Days: 40 Revision By This Change Order: 7 Revisions by Prior Change Orders: 0 Total Revised Contract Working Days: 47 CONTRACT AMOUNT THESE CHANGES RESULT IN THE FOLLOWING ADJUSTMENTS OF TOTAL CONTRACT AMOUNT: ORIGINAL TOTAL CONTRACT AMOUNT $ 1,249,249.49 TOTAL PRIOR CONTRACT CHANGE ORDER AMOUNT(through CO#N/A) $ 0.00 TOTAL CONTRACT AMOUNT PRIOR TO THIS CHANGE ORDER $ 1,249,249.49 NET THIS CHANGE ORDER .,. _ $ 29,670.00 TOTAL CONTRACT AMOUNT INCLU I il-- ? + . DER $ 1,278,919.49 CONTRACTOR ACCEPTANCE: �/ •+I 4 DATE: OXi�� The contractor hereby accepts this adjustmen"der th terms of Section 1-04.4 of the original contract. RECOMMENDED BY: %' ` DATE: //f/16. e� ' c7,oject Mana r APPROVED BY: DATE: e/R574 Public Works Director APPROVED BY: I1/,4 DATE: City Manager ATTACHMENTS: Distribution: ORIGINAL TO: City of Spokane Valley Clerk's Office COPIES TO: Contractor,PW Project File,Project Inspector,Finance Department COSV Form 9/5/2014 #11/\ SCITY OFPublic Works Department Capital Improvement Program Valley 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206 509.921.1000 ♦ Fax: 509.688-0261 • cityhall®spokanevalley.org Change Order Memorandum Date: August 11, 2016 To: Eric Guth, Public Works Director From: Robert Lochmiller, Senior EngineV Through: Steve M. Worley, CIP Ma z7:,,r Re: Change Order#1 for 32nd Avenue Preservation Project, CIP#0229 G{357-0 Budget Account No.: 303.000.229.595.64.63.00 Inland Asphalt Co. Contract No. 16-031,0 1 This change order adopts the attached General Special Provision 5-04.3(7)A. This GSP allows the Contractor to submit an HMA Job Mix Formula directly to the Engineer for approval. This change order also includes work to install new set of signal loops to two legs of the 32nd Ave./Pines Rd. intersection. These loops were not anticipated to be replaced in the original construction contract. The total estimated cost (including sales tax) for this Change Order work is $29,670.00, this work will be paid under Schedule B and is funded with Fund 301. This change order increases Schedule B Contract work to $423,654.00. City has budgeted $435,000 for construction costs associated with Schedule B (Fund 301). There are sufficient funds in the project budget to cover these costs. Original Contract Amount: $1,249,249.49 Previous Change Order Cost: $0.00 Change Order#1 Cost: $29,670.00 Project Cost including Change Order#1: $1,278,919.49 15% of Original Contract amount: $187,387.42 Max Public Works Director Contract authority: $75,000.00 ($75,000 or 15% of original contract amount, whichever is less) Change Order Cost to date: $29,670.00 Remaining P.W. Director Contract Authority after CO #1: $45,330.00 cc: Finance Department Clerk's office F1COP 111.11.11.\11 gnyOpkane `` Change Order No: 1 Valley Construction Contract No: 16-031 THE CONTRACT IS MODIFIED AS FOLLOWS: WORK TO INCLUDE Background: Issue#1 The 2016 WSDOT Standard Specifications revised the HMA Section concerning submittals of Job Mix Formulas. Under the new procedure only those Job Mix Formulas that had been verified by the State Laboratory and placed on the Qualified Products List(QPL)could be approved by the Local Agency. The City of Spokane and Spokane County both waived this new requirement to allow local Contractors and independent testing laboratories time to adjust to the new requirement. Issue#2 Model Irrigation (3rd Party)work on the north side of 32nd Avenue(Skipworth Rd. to Bowdish Rd.) interfered with the Contractor's progress of installing the conduit trench for the ITS work. Model Irrigation's contractor was to be completed by the time the conduit trench work reached this area. Contractor had to stop their conduit operation and allowed the Model Irrigation contractor to complete their work before progressing with the ITS conduit. Issue#3 The existing vehicle detection loops for westbound 32nd Avenue at the Pines Road Intersection were cut during the pavement repair work in that area. The existing detection loops were directly under the existing asphalt and their shallow depth were unknown during the sawcut operations. Issue#4 The existing vehicle detection loops for southbound Pines Road at the 32nd Avenue Intersection were cut into by Avista (3rd Party)during their corresponding work on their gas line. The City has agreed to replace the loops for Avista under this contract work. Description of Change: Issue#1 This change order allows the Contractor to submit an HMA Job Mix Formula directly to the Engineer for approval Issue#2 This change order adds one working day to the Contract. City accepts the Contractor's request for a one day extension to the Contract due to their critical path schedule being impacted by Model Irrigation's work. Issue#3 This change order adds additional bid item quantities and new electrical item in order to install new vehicle detection loops for westbound 32nd Avenue at Pines Road. City will provide and install the loop detection. City accepts the Contractor's request for a three day extension for the work. Issue#4 This change order adds additional bid item quantities to remove and patch back the asphalt in order to install new vehicle detection loops for southbound Pines Road at the 32nd Avenue. City will provide and install the loop detection. City accepts the Contractor's request for a three day extension for the work. Specification: Issue#1 The attached Special Provision for Section 5-04.3(7)A is added to the Contract. Issue#2 0"%aikki Spokane Change Order No: 1 Valley Construction Contract No: 16-031 No changes have been made to Contract Specifications because of this change. Issue#3 No changes have been made to Contract Specifications because of this change. Issue#4 No changes have been made to Contract Specifications because of this change. Plans: Issue#1 No changes have been made to Contract Plans because of this change. Issue#2 No changes have been made to Contract Plans because of this change. Issue#3&4 Sheet 9(Rev#1, 7-15-16) Sheet 19(Rev#2, 7-26-16) Time: Issue#1 No working days are added or deleted due to this change. Issue#2 One working day is added to the contract due to this change. Issue#3 Three working days are added to the contract due to this change. Issue#3 Three working days are added to the contract due to this change. • Measurement: Issue#1 There are no changes to measurement because of this change. Issue#2 There are no changes to measurement because of this change. Issue#3 There are no changes to measurement for existing Contract unit items. There will be no specific measurement for the new force account item "Traffic Signal System-Additional Conduit Work." Issue#4 There are no changes to measurement because of this change. Payment: Issue#1 This is a no cost change 0.1./\141% Spokane Change Order No: 1 Construction Contract No: 16-031 Issue#2 This is a no cost change Issue#3&4 Payment for new item#219"Traffic Signal System-Additional Conduit Work." by force account as provided in Section 1-09.6. Payment for remaining items will be made under existing items as described in the Contract and as included in the Summary of Quantities, below. Summary of Quantities: Bid Previous New Estim Item Description Unit Qty Unit Price Amount Qty. Qty y Change 203 Sawcut Pavement for Pavement L.F. 700 950 +250 $1.20 $300.00 Repair 204 Pavement Repair Excavation Incl. S.Y. 530 880 +350 $25.00 $8,750.00 Haul 205 Crushed Surfacing Top Course S.Y. 530 880 +350 $14.20 $4,970.00 for Pavement Repair,8 In. Depth 206 HMA for Pavement Repair CI.1/2 S.Y. 530 880 +350 $39.00 $13,650.00 In. PG 70-28, 6 In. 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