2016, 08-23 Regular Formal MINUTES
City of Spokane Valley
City Council Special Regular Meeting
Formal Meeting Format
Tuesday, August 23, 2016
Mayor Higgins called the meeting to order at 6:00 p.m.
Attendance: Sta
Rod Higgins, Mayor John Hohman, Comm &Econ. Dev Director
Arne Woodard, Deputy Mayor Cary Driskell,City Attorney
Caleb Collier, Councilmember Mike Stone,Parks& Ree Director
Pam Haley, Councilmember Erik Lamb, Deputy City Attorney
Mike Munch,Councilmember Eric Guth, Public Works Director
Ed Pace, Councilmember Chelsie Taylor, Finance Director
Sam Wood, Councilmember Mark Werner, Police Chief
Chris Bainbridge, City Clerk
INVOCATION: Pastor Danny Schulz of Sun City Church gave the invocation.
PLEDGE OF ALLEGIANCE: Council, staff and the audience stood for the Pledge of Allegiance.
ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present.
APPROVAL OF AGENDA:It was moved by Deputy Mayor Woodard, seconded and unanimously agreed
to approve the agenda.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a
COMMITTEE,BOARD,LIAISON SUMMARY REPORTS:
Councilmember Munch: said he met with representatives from the Chamber of Commerce today, and is
impressed with their plans.
Councilmember Haley: reported she attended the Arc of Spokane's birthday party and toured the facility.
Councilmember Pace: said lie represented the City as an observer at the Phillips 66 Corporation disaster
recovery exercises held in Spokane with about 200 Phillips 66 employees,pipeline operators,safety people,
recovery people, and people from various agencies such as the Department of Ecology;said they conducted
a simulation about a railroad car derailing and causing a spill into the Spokane River; said the exercises
were well orchestrated.
Councilmember Wood: no report.
Councilmember Collier: said he went to a Chamber of Commerce meeting with Katherine Morgan and
School Superintendent Ben Small and appreciated getting a better understanding of the Chamber's
functions.
Deputy Mayor Woodard: no report.
MAYOR'S REPORT: Mayor Higgins reported that the took a tour of the steel company that made the steel
for our new city hall; and met with a Department of Transportation representative and discussed the exit
where the North/South freeway meets I-90 and how that will affect the Valley.
PROCLAMATION: n/a
PUBLIC COMMENTS: Mayor Higgins explained the process,then invited public comment.
Minutes Regular Council Meeting:08-23-2016 Page 1 of 5
Approved by Council:09-13-2016
Mr.Rob Chase,Liberty Lake: said that last February the Spokane City Council voted on a resolution against
TPP(Trans Pacific Partnership); said he came here and asked if this Council would do likewise; since then
the topic faded away but it has started to come up again; said there are a lot of problems associated with
this 5,553 page document, and even those pages can be changed as time goes on; said he feels this is a
Trojan Horse and not what it appears to be; that only about six out of thirty chapters deal with trade, and
the other chapters deal with food and health safety, ecology, and a lot of things that don't follow the spirit
of free trade; said there has been almost no discussion about it;he asked Kathy McMorris Rodgers to vote
against it but is not sure how she will vote; said this is a doctrine of lesser magistrates and he feels this is
an evil agreement and that he would like to see this on a future agenda as soon as possible.
Mr. Jesse Granath), District Manager for Waste Management: he spoke of some upcoming events, and via
the City Clerk,distributed copies of a two-page handout entitled"The Power of Partnership"and lie thanked
Council for their support.
Jim Robinson, Otis Orchards: also requested Council consider a resolution opposing the TPP, and he read
his printed statement, a copy of which was given to the City Clerk.
Patricia Mann, Otis Orchards: also requested at Council's next meeting,that Council consider a resolution
against TPP; said she realizes there are great concerns over this; and said it is most frightening, as it would
do away with our sovereignty as a nation.
John Christina, Spokane County: said he agrees with previous three speakers regarding the TPP; said
because of the 1992 North American Free Trade Agreement(NAFTA)jobs are leaving; and our industrial
base has been gutted, wages reduced and the standard of living lowered; said only five sections deal with
trade and other sections deal with such issues as mass migration,job outsourcing, etc. and he would like a
resolution in opposition to the TPP.
1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any
member of Council may ask that an item be removed from the Consent Agenda to be considered separately.
Proposed Motion:I move to approve the Consent Agenda.
a. Approval of claim vouchers on Aug 23, 2016 Request for Council Action Form Totaling:$2,316,404.88
b.Approval of Payroll for Pay Period Ending August 15, 2016: $387,031.88
c. Approval of August 9, 2016 Council Meeting Minutes,Formal Meeting Format
It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the Consent
Agenda.
NEW BUSINESS:
2.Motion Consideration: Ma oral A• )ointment Plannin. Commission Vacanc —Ma or I-li..ins
After Mayor Higgins announced his nomination to appoint Michelle Rasmussen to the Planning
Commission, it was moved by Deputy Mayor Woodard and seconded to confirm the Mayor's nomination
for appointment of Michelle Rasmussen to complete the unexpired term of farmer Commissioner Joe Stay,
which term ends December 31, 2016. Mayor Higgins invited public comment;no comments were offered.
Several Councilmembers noted they feel the appointment is an exceptionally good appointment. Vote by
Acclamation:In Favor: Unanimous. Opposed None. Motion carried.
3. Motion Consideration: Mayoral Appointment, Citizen to Housing and Community Development
Advisory Committee(HCDAC)--Mayor Higgins
After Mayor Higgins explained his intent to re-appoint Tom Hormel, it was moved by Deputy Mayor
Woodard and seconded to confirm the Mayoral appointment of Tom Hormel to the Spokane County
Housing and Community Development Advisory Committee for a three-year term pending official
Minutes Regular Council Meeting:08-23-2016 Page 2 of 5
Approved by Council:09-13-2016
appointment by the Spokane County Board of Commissioners. Mayor Higgins invited public comment; no
comments were offered. Vote by Acclamation:In Favor: Unanimous. Opposed:None, Motion carried
4. Motion Consideration: Mayoral Appointment, Citizen to Spokane Housing Board—Mayor Higgins
Mayor Higgins explained that his choice for this appointment is Richard Seibert. It was moved by Deputy
Mayor Woodard and seconded to confirm the Mayoral appointment of Richard Seibert to the Spokane
Housing Authority Board of Commissioners,for a five-year term beginning upon appointment confirmation
rmation
by the Board of County Commissioners and upon the Mayor of the City of Spokane, and expiring March
15, 2021. Mayor Higgins explained that there were two applicants for this position, and that the other two
appointing agencies opted for the other candidate, but in reading both resumes he felt Mr. Seibert was the
more qualified. Mayor Higgins invited public comment; no comments were offered. Vote by Acclamation:
In Favor: Unanimous. Opposed:None. Motion carried.
5.Motion Consideration: Bid Award Appleway Blvd.Preservation,Park to Dishman Mica—Steve Worley
Mr. Guth, sitting in for Mr.Worley, clarified that the amount of the contract award noted in the Request for
Council Action is incorrect as it is actually the engineer's estimate;he said there were two bids and Inland
was the lowest responsive and responsible bidder, and about$80,000 under the engineer's estimate. It was
moved by Deputy Mayor Woodard and seconded to mvard the Appleway Boulevard Preservation—Park to
Dishman Mica Project #0226 to Inland Asphalt Paving in the amount of$916,555.00 and authorize the
Acting City Manager to finalize and execute the construction contract. Mayor Higgins invited public
comment;no comments were offered. Vote by Acclamation:In Favor: Unanimous. Opposed:None.Motion
carried.
6.Motion Consideration: Snowplow Purchase--Eric Guth
It was moved by Deputy Mayor Woodard and seconded to award the snowplow purchase contract for the
cab and chassis to RWC Group Ltd as the lowest responsive and responsible bidder, in the amount of
$108,827.00 plus 8.9%sales tax for a subtotal = $118,512.60. Further, award the snowplow accessories
contract to Utility Trailer Sales of BoiSe, as the lowest responsive and responsible bidder, in the amount of
$101,480,00 plus 8.7%sales tax for a subtotal=$110,308.76, and a grand total price of$228,821.36, and
authorize the Acting City Manager to finalize and execute the purchase orders. Mr. Guth said that a couple
weeks ago, he went through the analysis explaining the need for this plow; that recently the accessories
were bid but we only received one bid; the noted this is a specialized operation: a company gets all the parts,
treats and installs them on the cab and chassis, including dump bed, sanding unit and related controls, all
those factors are pulled together and installed, and this company, Utility Trailer Sales, does that kind of
work; said they are located in the Airway Heights/Cheney area, with their corporate offices in Boise; said
the thought another company from the west side of our state would bid, but they did not and the was
unsuccessful in reaching them; said he feels this is a good bid and he recommends approval. There was a
question about the difference in sales tax and Mr. Guth explained that the difference is the tax on a vehicle
purchase;and said of course,we will get some of these taxes back to our City.Mayor Higgins invited public
comment; no comments were offered. Deputy Mayor Woodard said that although lie won't oppose this
purchase as we need the plow, he will continue his appeal to have a meeting with contractors to see if we
can put together a contract or if there is any inclination for any; said the doesn't know if there is anyone else
who would want to do this type of work but this needs to be explored, and said he will not approve any
more snow plows until we have an opportunity to find out about any other possible contractors. Vote by
Acclamation:In Favor: Unanimous, Opposed:None. Motion carried.
PUBLIC COMMENTS: Mayor Higgins invited public comment; no comments were offered.
Minutes Regular Council Meeting:08-23-2016 Page 3 of 5
Approved by Council:09-13-2016
ADMINISTRATIVE REPORTS:
7.2017 Legislative Agenda—Cary Driskell
City Attorney Driskell explained that the last time this was presented, Council requested staff come back
with a few additional changes. Mr. Driskell said the previous discussion focused on whether the City is
prepared to move forward with the request for funding, the expansion, renovation, and particularly with
some unresolved issues and uncertainty concerning the Library District; and said he drafted an alternative
to that proposal which reflects capital funding on Appleway Trail; he explained about the linear park and
Council's vision and asked Council if they are comfortable with the alternative. Deputy Mayor Woodard
suggested not putting in both alternatives as we won't get support from the legislature for Balfour Park,but
feels the legislature would support the Appleway Trail;said this is because we don't know what will happen
yet to Balfour Park and lie prefers having something where we will get strong support from the legislature.
Councilmember Pace voiced his agreement with Deputy Mayor Woodard, adding that continuing with the
Appleway Trail will help people envision the end product. Couneilmember Munch asked if any studies had
been done about going across major arterials, or the use of pedestrian bridges,and Councilmember Collier
asked about the idea of a tunnel. Mr. Driskell said he is not aware of any analysis of pedestrian bridges but
is aware of hawk signals used across some very busy arterials; and while a tunnel could be worth
considering, we also have to keep in mind that it would be crossing a state highway, so we would need to
work with the Washington State Department of Transportation; said the legislators have been very
supportive of the Appleway Trail concept.There was Council consensus to remove the Parks Alternative 1
item for funding for Balfour Park, and keep the Parks Alternative 2 item for Appleway trail funding. Mr.
Driskell said that Councilmember Pace had also asked for a new item to protect businesses by reforming
the state regulatory burden, and brought Council's attention to the last draft legislative agenda item. There
was Council consensus to keep the item.
Mr. Driskell noted that Councihnember Pace had asked about the agencies at the state level when they
engage in rule/law making and if that authority could be taken away from the agencies; said he feels for
many practical and legal reasons,that would be a virtual impossibility even if the legislators wanted to; said
he doesn't think they want to, Mr. Driskell asked if Council has a concern that there could be rule-making
going on that would have serious impacts on citizens on the other side of the state without sharing that
information with the east side of the state; and mentioned there are different ways to address that, one of
which would be to further engage the services of our lobbying firm through Briahna Murray; he said they
pay close attention to the rule making each year, that they are announced prior to being enacted, and Ms.
Murray could talk with staff and Council to determine the interest level as items arise;and said Ms. Murray
estimates the extra commitment would cost $15,000 in addition to the services we currently receive. Mr.
Driskell clarified that this would be a separate item and not included in the legislative agenda. Deputy
Mayor Woodard and Councilmember Pace indicated their agreement with that idea, but Councilmember
Wood disagreed and said he feels the legislators keep us informed and the extra $15,000 is not necessary.
After further brief discussion, there was general Council agreement to move forward with the extra cost,
and to bring the legislative agenda to Council's September 6 meeting for motion consideration.
8.Advance Agenda—Mayor Higgins
Councilmember Collier asked about having a TPP discussion on a future agenda and there were no
objections.
9. Department Reports were for information only and were not reported or discussed.
CITY MANAGER COMMENTS
In follow-up from last week's discussion about City Hall supplemental design efforts, Mr. Holtman
distributed copies to Council and staff of a photo of the statue of a woman holding a horse above her head,
a copy of a chart showing the basement multi-purpose/toilet rooms materials and system quantities,a photo
from Spokane Valley Tech School, and a drawing of the area of the new City Flail basement; he mentioned
Minutes Regular Council Meeting:08-23-2016 Page 4 of 5
Approved by Council:09-13-2016
the three different design efforts which include two sculptures for City Hall, i.e.the Berry Picker currently
at CenterPlace,and the 7' tall sculpture of the woman holding the horse; said they would be very prominent
and stand out on the site; and said there could be more design locations in the future. Council concurred
with the two sculptures.Mr. Hohman said that the rest of the items deal with questions regarding the multi-
purpose room; said there will be about 2,000 square feet for that room, and the lobby and hallway would
be finished as well; said they have asked the architect to provide a cost estimate, and Mr. Hohman brought
Council's attention to the table showing the item, description, quantity, unit, cost per unit, and total cost
estimate of$242,550, which includes about $40,000 for removable display wall systems, as shown in the
photo of Spokane Valley Tech; said using that option gives some flexibility for the room; said he is only
talking about commissioning the design if Council is interested and no fund have been spent yet for the
actual construction. Councilmember Munch asked if all total including drawings would amount to about
$300,000,and Mr.Hohman confirmed it would. There was Council consensus to move with the design.
It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to a fount. The meeting
adjourned at 7:09 p.m.
41.030- 1
ATT S L.R. Higgins,Mayor
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Christine Bainbri e, City Cle'
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Minutes Regular Council Meeting:08-23-2016 Page 5 of 5
Approved by Council:09-13-2016
GENERAL PUBLIC COMMENT
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SPOKANE VALLEY CITY COUNCIL MEETING
Tuesday, August 23, 2016
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The Power of
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Partnership
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i'` ' "Eyes and Ears” for Local Law Enforcement
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Waste Watch is a community safety program provided by Waste Management
for the City of Spokane Valley. On Tuesday, August 2, we teamed with local
law enforcement to train 65 drivers to help make the City of Spokane Valley
stronger and safer.
`, .4 ',i4HOW IT WORKS
Waste Management drivers are in our community,
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T't '— • notice when something is out of the ordinary.
The Waste Management training focuses on "observing and
- reporting." When we observe something unusual, we report
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• A front door wide open at 5 am
WM • A child wandering alone
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The right information at the right time can prevent crime
and save lives. Across the country, Waste Management
`u 1 drivers have helped locate missing children and are often the
'I.N ill, first on the scene to report fires and call 911 . We have
helped prevent crimes, solve crimes and even save lives.
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City of Spokane Valley is making news. . .
WM Driver Matt Dagon has helped push
cars out of snow drifts and been asked to
i Elook for peoples dogs. He knows his
,,� regular.route l ' whyyhe noticed a woman that s and
slumped
on her front steps with the door stillvopen
behind her,.. "she came in some weeks
later and thanked me for saving her life"
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"THINK GREEN SPOKANE VALLEY"
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Crime Prevention
Officer Chris Johnsto
WASTE MANAGEMENT � "�
Request to Consider a Resolution Opposing the TPP
(Trans-Pacific Partnership)
When NAFTA was passed by a lame-duck session of Congress, my wife was
employed by the WA Employment Security Dept. She received a memo BEFORE the
measure passed Congress indicating that there would be claimants that would
qualify for Trade Adjustment Assistance because of the pending passage of NAFTA.
She received a list of Washington companies that had either chosen to move or close
because they could not compete, that was FIVE PAGES LONG, single spaced.
More than a million jobs left our country for other parts of the world. Today, we
have over twice the population we had in 1950 yet we have only half as many jobs in
manufacturing.
For those whose jobs left our shores, it was much more than just a statistic- in
many cases, it was life-changing. While statisticians point out how many new jobs
have been created to replace the ones that left,they fail to point out that most of
those are entry-level and service-based jobs. I recall taking claims from people
employed locally who had been asked to train those people in Singapore who were
assuming their old jobs. Many lingered on unemployment for months.
This secret, international agreement is the product of some 600 international
corporations that have no allegiance to the United States. Most of it is NOT about
trade but about forcing member countries to abide by the will of these corporations
that seek to protect their "expected future profits."
This may be an international agreement, but it will have local consequences. And it
is certain to become a reality if"we", that is, the people and their local governments,
don't speak up and say no.
I encourage this City Council to consider making a bold statement in the interest of
the people of Spokane Valley. Help stop this monster global corporatocracy-- in
effect, global fascism.
Jim Robinson
Revised RCA Agenda Item 15
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: August 23, 2016 Department Director Approval: El
Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Motion Consideration: Bid Award
Appleway Boulevard Preservation — Park to Dishman Mica
Project#0226
GOVERNING LEGISLATION: SVMC 3.35.10—Contract Authority
PREVIOUS COUNCIL ACTION TAKEN: Council adopted the 2016-2021 Six Year
Transportation Improvement Pian on June 23, 2015, Resolution #15-005; Informational Request
for Council Action on January 26, 2016 and Admin. Report on February 2, 2016 for the
Amended 2016 Transportation Improvement Plan, which included this project.
BACKGROUND: The Appleway Boulevard Preservation Project will construct a two inch
asphalt overlay on Appleway Boulevard between Park Road and Dishman-Mica Road. The
project includes additional pavement repairs, drainage improvements, and installation of ADA
compliant curb ramps.
This project is funded primarily with federal funds ($1,029,350) and a City match of $160,650
from Fund 311. Public Works staff designed the project.
Bids were advertised on August 5th and 12th and bids are scheduled to be opened on August
19th. After opening bids and tabulating the results, staff will present the results at the Tuesday,
August 23rd Council meeting for award of the contract to the lowest responsive and responsible
bidder.
OPTIONS: Award the contract to the lowest responsive and responsible bidder or take other
appropriate action.
RECOMMENDED ACTION OR MOTION: Move to award the Appleway Boulevard
P servation -- Park to Dishman Mica Project #0226 to Inland Asphalt Paving in the amount of
995 978.00 and authorize the Acting City Manager to finalize and execute the construction
contract.
BUD9iT/FINANCIAL IMPACTS: The total project budget is $1,190,000, with $1,029,350
(86.;7%) being paid for with a federal Surface Transportation Program (STP) grant and $160,650
in local match being paid from the Street Preservation Fund 311.
STAFF CONTACT: Steve M. Worley, PE — Capital Improvement Program Manager
Eric Guth, PE — Public Works Director
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ATTACHMENTS: .--Bi d—T u at1ons
BID TABULATION .Spokane"
Appleway Blvd.Preservation Project Valley.
Project CIP No.0226
ENGINEERS ESTIMATE INLAND ASPHALT SHAMROCK PAVING
ITEM N DESCRPTION UNITS QUANTITY UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST
100 MOBILIZATION L.S. 1 $74,000.00 $74,000.00 $69,525.00 $69,525.00 $95,000.00 $95,000.00 $0.00
101 REMOVING CEMENT CONC.CURB L.F. 800 $15.00 $12,000.00 $5.70 $4,560.00 $11.00 $8,800.00 $0.00
102 REMOVING CEMENT CONC.SIDEWALK S.V. 390 $25.00 $9,750.00 $16.00 $6,240.00 $15.00 $5,850.00 $0.00
103 REMOVING MISCELLANEOUS ASPHALT PAVEMENT S.V. 25 $25.00 $625.00 $32.00 $000.00 $14.00 $350.00 $0.00
104 SAWCUT PAVEMENT FOR PAVEMENT REPAIR L.F. 2,600 $3.00 $7,800.00 $1.80 $4,680.00 $2.50 $6,500.00 $0.00
105 REMOVE EXISTING CATCH BASIN EACH 2 $500.00 $1,000.00 $370.00 $740.00 $800.00 $1,600.00 $0.00
106 ABANDON EXISTING DRYWELL EACH 1 $1,000.00 $1,000.00 $630.00 $630.00 $950.00 $950.00 $0.00
107 REMOVE STORM DRAIN PIPE L.F. 60 $50.00 $3,000.00 $19.00 $1,140.00 $17.00 $1,020.00 $0.00
108 REMOVE JUNCTION BOX EACH 3 $100.00 $300.00 $300.00 $900.00 $300.00 $900.00 $0.00
109 PAVEMENT REPAIR EXCAVATION INCL.HAUL S.Y. 1,060 $40.00 $42,400.00 $31.00 $32,860.00 $54.00 $57,240.00 $0.00
110 CATCH BASIN TYPE 1 EACH 2 $2,000.00 $4,000.00 $1,800.00 $3,600.00 $1,700.00 $3,400.00 $0.00
111 SOLID WALL PVC STORM SEWER PIPE 10 IN.DIAM. L.F. 66 $50.00 $3,300.00 $85.00 $5,610.00 $42.00 $2,772.00 $0.00
112 PRECAST CONCRETE DRYWELL TYPE B EACH 1 $7,500.00 $7,500.00 $4,600.00 $4,600.00 $5,200.00 $5,200.00 $0.00
113 SPILL CONTROL SEPARATOR EACH 1 $300.00 $300.00 $550.00 $550.00 $300.00 $300.00 $0.00
114 CRUSHED SURFACING TOP COURSE FOR PAVEMENT REPAIR,8 IN.DEPTH 5.Y. 1,060 $20.00 $21,200.00 $14.00 $14,840.00 $15.30 $16,218.00 $0.00
115 PLANING BITUMINOUS PAVEMENT S.Y. 33,000 $3.00 $99,000.00 $1.00 $33,900.00 $1.95 $64,350.00 $0.00
116 HMA CL.1/2 IN.PG 70-28 TON 3,950 $70.00 $276,500.00 $70.00 $276,500.00 $71.00 $280,450.00 $0.00
117 HMA FOR PAVEMENT REPAIR CL.1/2 IN.PG 70-28,6IN.DEPTH S.Y. 1,060 $40.00 $42,400.00 $45.00 $47,700.00 $53.00 $56,180.00 $0.00
118 HMA FOR MISCELLANEOUS AREAS CL 1/2 IN.PG 70-28 S.Y. 25 $125.00 $3,125.00 $44.00 $1,100.00 $75.00 $1,875.00 $0.00
119 JOINT ADHESIVE L.F. 5,700 $5.00 $28,500.00 $0.75 $4,275.00 $2.00 $11,400.00 $0.00
120 JOB MIX COMPLIANCE PRICE ADJUSTMENT CALC 1 -$1.00 -$1.00 -$1.00 ' -$1.00 -$1.00 -$1.00 $0.00
121 COMPACTION PRICEADJUSTMENT CALC 1 -$1.00 -$1.00 -$1.00 -$1.00 -$1.00 -$1.00 $0.00
122 EROSION CONTROL L.S. 1 $1,000.00 $1,000.00 $800.00 $800.00 $5,000.09 $5,000.00 $0.00
123 INLET PROTECTION EACH 45 $100.00 $4,500.00 $110.00 $4,950.00 $85.00 $3,825.00 $0.00
124 IRRIGATION SYSTEM REVISION EST. 1 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $0.00
125 CEMENT CONC.TRAFFIC CURB AND GUTTER L.F. 650 $25.00 $16,250.00 $41.00 $26,650.00 $28.00 $18,200.00 $0.00
126 CEMENT CONC.PEDESTRIAN CURB L.P. 410 $20.00 $8,200.00 $35.00 $14,350.00 $26.00 $10,660.00 $0.00
127 PLASTIC LINE(TYPE B) L.F. 1,300 $4.00 $5,200.00 $1.50 $1,950.00 $1.50 $1,950.00 $0.00
128 PLASTIC LINE(TYPE C-1) L.F. 15,800 $2.00 $31,600.00 $0.90 $14,220.00 $0.85 $13,430.00 $0.00
129 PLASTIC WIDE LANE LINE(TYPE B) L.F. 1,500 $6.00 $9,000.00 $8.50 $12,750.00 $8.30 $12,450.00 $0.00
130 PLASTIC WIDE LANE LINE(TYPE C-1) L.F. 10,400 $4.00 $41,500.00 $4.40 $45,760.00 $4.20 $43,680.00 $0.00
131 PLASTIC STOP LINE(TYPE B) L.F. 230 $15.00 $3,450.00 $19.30 $4,439.00 $18.65 $4,289.50 $0.00
132 PLASTIC STOP LINE(TYPE C-1) L.F. 190 $12.00 $2,280.00 $12.00 $2,280.00 $11.85 $2,251.50 $0.00
133 PLASTIC CROSSWALK LINE S.F. 400 $12.00 $4,800.00 $11.25 $4,500.00 $11.00 $4,400.00 _ $0.00
134 PLASTIC RAILROAD CROSSING SYMBOL EACH 7 $1,000.00 $7,000.00 $1,575.00 $11,025.00 $1,525.00 $10,675.00 $0.00
135 PLASTIC BICYCLE LANE SYMBOL EACH 12 $250.00 $3,000.00 $200.00 $2,400.00 $200.00 $2,400.00 $0.00
136 PLASTIC TRAFFIC ARROW EACH 6 $150.00 $900.00 $158.00 $948.00 $200.00 $1,200.00 $0.00
137 REMOVING PLASTIC LINE L.F. 12,300 $1.00 $12,300.00 $0.80 $9,840.00 $0.80 $9,840.00 $0.00
138 REMOVING PLASTIC MARKING EACH 18 $100.00 $1,800.00 $125.00 $2,250.00 $125.00 $2,250.00 $0.00
139 TEMPORARY PAVEMENT MARKING-SHORT DURATION L.F. 5,200 $0.50 $2,600.00 $0.15 $780.00 $0.35 $1,820.00 $0.00
140 JUNCTION BOX,TYPE 2 EACH 1 $750.00 $750.00 $730.00 $730.00 $710.00 $710.00 $0.00
141 JUNCTION BOX,TYPES EACH 2 $1,000.00 $2,000.00 $1,760.00 $3,520.00 $1,700.00 $3,400.00 $0.00
142 NON-INTRUSIVE VEHICLE DETECTION SYSTEM L.S. 1 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $19,500.00 $19,500.00 $0.00
143 PERMANENT SIGNING L.S. 1 $2,000.00 $2,000.00 $1,445.00 $1,445.00 $1,350.00 $1,350.00 $0.00
144 PROJECT TEMPORARY TRAFFIC CONTROL L.S. 1 $40,000.00 $40,000.00 $54,000.00 $54,000.00 $40,000.00 $40,000.00 $0.00
145 FLAGGERS HR. 100 $50.00 $5,000.00 $50.00 $5,000.00 $50.00 $5,000.00 $0.00
146 PORTABLE CHANGEABLE MESSAGE SIGN HR. 1,100 $3.00 $3,300.00 $4.00 $4,400.00 $3.00 $3,300.00 $0.00
1 of 2
BID TABULATIONSiSokaIle
Appleway Blvd.Preservation Project Val ley.
Project CIP No.0226
ENGINEERS ESTIMATE INLAND ASPHALT SHAMROCK PAVING
ITEM N DESCRPTION UNITS QUANTITY UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST
147 TRAFFIC CONTROL SUPERVISOR L.S. 1 $30,000.00 $30,000.00 $19,500.00 $19,500.00 $30,000.00 $30,000.00 $0.00
148 CONSTRUCTION SURVEYING LS. 1 $5,000.00 $5,000.00 $13,000.00 $13,000.00 $15,000.00 $15,000.00 $0.00
149 TRENCH EXCAVATION SAFETY SYSTEM L.S. 1 $4,000.00 $4,000.00 $690.00 $690.00 $500.00 $500.00 $0.00
150 SPCC PLAN L.S. 1 $500.00 $500.00 $550.00 $550.00 $1,000.00 $1,000.00 $0.00
151 MINOR CHANGE CALC. 1 $15,000.00 $15,000.00 $15,000.00 $15,000.00 $15,000.00 $15,000.00 $0.00
152 ADJUST EXISTING WATER VALVE BOX EACH 7 $500.00 $3,500.00 $740.00 $5,180.00 $450.00 $3,150.00 $0.00
153 ADJUST EXISTING CATCH BASIN OR DRYWELL EACH 32 $500.00 $16,000.00 $730.00 $23,360.00 $550.00 $17,600.00 $0.00
154 ADJUST EXISTING MANHOLE EACH 16 $50000 $8,000.00 $730.00 $11,680.00 $550.00 $8,800.00 $0.00
155 CEMENT CONC.SIDEWALK S.Y. 150 $50.00 $7,500.00 $58.00 $8,700.00 $68.00 $10,200.00 $0.00
156 CEMENT CONC.DRIVEWAY APPROACH TYPE 1 S.Y. 5 $50.00 $250.00 $76.00 $380.00 $130.00 $650.00 $0.00
157 CEMENT CONC.CURB RAMP TYPE PARALLEL A EACH 8 $1,500.00 $12,000.00 $2,250.00 $18,000.00 $2,750.00 $22,000.00 $0.00
158 CEMENT CONC.CURB RAMP TYPE PARALLEL A(MODIFIED) EACH 6 $1,500.00 $9,000.00 $2,500.00 $15,000.00 $2,750.00 $16,500.00 $0.00
159 CEMENT CONC.CURB RAMP TYPE SINGLE DIRECTION EACH 4 $1,500.00 $6,000.00 $2,350.00 $9,400.00 $2,750.00 $11,000.00 $0.00
160 CEMENT CONC.CURB RAMP TYPE SINGLE DIRECTION(MODIFIED) EACH 2 $1,500.00 $3,000.00 $1,465.00 $2,930.00 $2,750.00 $5,500.00 $0.00
161 MONUMENT CASE AND COVER EACH 10 $500.00 $5,000.00 $535.00 $5,350.00 $500.00 $5,008.00 $0.00
TOTAL $995,978,00 $916,555.00 $1,008,834.00 $0.00
CHECKLIST
___f Addenda Acknowledged YES YES
No.1 ✓ ✓
\.1,0C/b.
✓ ✓
•`�� /// Contractor's Administrative Information
Competitive bids were opened on �.• off' is t•`h, ll Bidder Qualification Statement V ✓
August 19,2016.I hereby certify o ,v" f F' ../ ✓
to the best of my ability that this is F y _ 1,-3 Local Agency Subcontractor's List ✓ ✓
a true and correct bid tabulation - �( �� Bid Deposit Form
Bid Deposit Surety Form ✓ ✓
for the Appleway Boulevard r=
SuretyPowerof ✓ ✓
Preservation Project,CIP d 0226 O, E•.`1 s1 v Attorney
•,,/a1 sT t:��Y' .. Representations and Certifications ✓ ✓
I'VO:NA1,1�� Proposal for Incoporating Recycled material into the Project V ✓
8/19/16 Non-Collusion Declaration ✓ ✓
Local Agency Certification for Federal-Aid Contract ✓ ✓
Local Agency DBE Utilization Certification, ✓ ✓
Local Agency Written DBE Confirmation; ✓ ✓
Highlighted amounts have been corrected
2 oft
Agenda Item#6 Updated.
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: August 23, 2016 Department Director Approval: ❑
Item: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Motion Consideration: Bid Award
Snowplow Purchase— Cab and Chassis and Accessories
GOVERNING LEGISLATION: N/A
PREVIOUS COUNCIL ACTION TAKEN: Council heard presentations on the 2016 Budget on six
previous occasions including two public hearings. At the meeting on October 13, 2015, Council
advanced Ordinance #15-019 adopting the 2016 Budget to a second reading. November 10, 2015
Council adopted the 2016 Budget. Snowplow purchase is included in the 2016 budget. Admin. Report
on snowplow purchase at Council's August 9, 2016 meeting.
BACKGROUND: The Snowplow Equipment Rental and Replacement Fund balance is currently
$325,000. A new tandem axle truck with a dump box and sander is budgeted in the 2016 budget, and
we anticipate it will cost approximately $225,000. A tandem axle truck is critical for plowing the hillside
areas as the lead truck. The City currently only owns one tandem axle truck. A tandem axle sander
can also haul 50% more granular deicer which requires fewer return trips to the yard to refill. This truck
would also be ordered with a dump box so it could be utilized to haul material and trailer the backhoe
during the spring, summer and fall months for small public works projects completed by staff. As part
of our snowplow replacement program, truck 206 one of our older plows that is approaching its useful
life will be taken out of the fleet, and become a backup truck to be deployed in case of a mechanical
breakdown or an accident with one of the fleet vehicles during a snow event.
Staff advertised for a request for proposals from manufactures for this snowplow purchase. We
advertised for proposals in two parts, part one is the cab and chassis, and part two is the accessories.
Proposals were due for the Cab and Chassis on Aug 5th the bid tabulation is attached. Proposals were
due for a new 12 CY Dump Body, 14 FT 201B Stainless Steel Chassis Mount Spreader, Central
Hydraulic System, and 2-Way Snowplow on August 18th, staff will provide this bid tabulation at the
Council meeting.
OPTIONS: Award the contract to the lowest responsive and responsible bidder or take other
appropriate action.
RECOMMENDED ACTION OR MOTION: Move to award the snowplow purchase contract for the cab
and chassis to RWC Group Ltd as the lowest responsive and responsible bidder, in the amount of
$108,827.00 plus 8.9% sales tax for a subtotal = $118,512.60. Furthermore, award the snowplow
accessories contract to Utility Trailer Sales of Boise, as the lowest responsive and responsible bidder,
in the amount of$101,480.00 plus 8.7% sales tax for a subtotal = $110,308.76, and a grand total price
of$228,821.36 , and authorize the Acting City Manager to finalize and execute the purchase orders.
BUDGET/FINANCIAL IMPACTS: Equipment Rental and Replacement Fund balance is
currently $325,000. The 2016 budget includes $225,000 for purchase of a snowplow.
STAFF CONTACT: Eric Guth, P.E.—Public Works Director; Shane Arlt—Maintenance Superintendent
ATTACHMENTS: Bid Tabulation Summary for the snowplow cab and chassis, and for the plow
accessories.
pdDla�le BID TABULATION Agenda item#6 Bid Tabulation
BID#16-115
CAB AND CHASSIS
RWC Group Ltd _ Transport Equipment]nt,
ITEM 3 ITEM
TOTAL TOTAL
1 Cab and Chassis
$108,827.00 $114,850.00
TAX @ 8.9% $4,685.60
_ 510,221.65
TOTAL $118,512.60
$125,071.65
e-Ncrryol�ne BID TABULATION
BID#16-122 Agenda Item#6 Bid tabulation
SNOWPLOW ACCESSORIES
Utility Truck Equipment
ITEM 3 ITEM r
TOTAL
1 New 12 CY Dump Body,14 FT 2016 Stainless Steel Chassis Mount -
Spreader,Central Hydraulic System,and 2-Way Snowplow
$101,430.00
TAX @ 8.7% $8,828.76
TOTAL $110,308.76
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Material 1 System Quantities
Name Description DT? Unit CostlUnit Cost
LVT
Multi Purpose Room Flooring Patching and Leveling 2000 SF $10 $19,560
Lobby 1 Corridor Flooring 7L ,609
Paand Leveling 778 SF $10 $7,609
Ceramic Tile i
Restroom Flooring Floor Patching and Leveling 110 SF $18 $2,019
Crack isolation Membrane
3-518"Metal Stud Furring
MultiPurpose Room Furring Walls
5/8"Gyp.Bd. 784 SF $5 $3,865
Over Concrete Taped and Painted
Multi-Purpose Room Finish Existing Sound Insulation
Stud Walls 518"Gyp.Bd. 1470 SF $6 $9,041
Taped and Painted
3-5/8"metal studs
Sound insulation
Multi-Purpose Room New Partition 518"Gyp.Bd-,Ea Side 854 SF $8 $7,216
Taped and Painted,La.Side
To bottom of Deck
3-518"Metal Studs
518"Gyp.tad.
Toilet Room Walls Blanket sound insulation 840 SF $17 $14,104
Taped and Painted
Tile up to 7'-0"
3-5/8"Metal Studs
I
Lobby/Corrodor Furring Walls 5/8'Gyp.Bd. 336 SF $8 $2,547
Taped and Painted
Multi Purpose Room-Base Wood Base Stain and Clear 222 LF $10 $2,273
Finish
Lobby!Corridor Base Rubber Base 231 LF $3 $765
Lobby/Corrodor Ceiling 2x4 Acoustic Panel Lay-in at 50 SF $5 $259
Drinking Fountains
Open to structure,Painted
Multi-Purpose Room Ceiling black,spray-on acoustic 2000 SF $2 $4,000
abosrbing material,
Multi-Purpose Room Moveable Hanging tracks in grid pattern 2000 SF $20 $40,000
Display Wall System 4'squares,with 12 wall panels
Restroom Ceilings 2x4 Acoustic Panel Lay-in 110 SF $6 $660
Washable
Restroom Door and Frame 2x4 Acoustic Panel Lay-in- 2 EA
Washable $2,070 $4,140
Restroom-Grab Bars 6 EA $175 $1,050
Restroom-Mirrors 2 EA $500 $1,000
Restroom-PTD 2 EA $200 $400
Restroom-TPD 2 EA $50 $100 ,
Restroom-SNR 1 EA $200 $200
Restroom-SCD 2 EA $200 $400
Electrical-Multi-Purpose Rm Specialty adjustable lighting 2000 SF $35 $70,000
Electrical-Lobby!Corridor At Drinking Fountains 50 SF $20 $1,000
Electrical-Toilet Rooms 110 SF $20 $2,200
Corner Guards 5 EA $75 $375
Re-configuration of existing
Mechanical-Multi-Purpose Rm system,new grilles and 2000 SF $15 $30,000
diffusers to match ceiling
design
Grilles and Diffusers to fit new
Mechanical-Lobby 1 Corridor ceilnig system at Drinking 50 SF $20 $1,000
Fountains
Mechanical-Toilet Rooms Exhaust 110 SF $10 $1,100
Plumbing-Lobby 1 Corridor Drinking Fountains 778 SF $6 $4,668
Plumbing-Toilet Rooms 110 SF $100 $11,000
TOTAL $242,550
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