16-102.02 Cameron Reilly: Seth Woodard Sidewalks Spokane
.....*Valley CHANGE ORDER NO: 2
DEPARTMENT OF PUBLIC WORKS CONSTRUCTION CONTRACT NO: 16-102
PROJECT: Seth Woodard Sidewalk Project CONTRACT DATE: 7/14/2016
PRIME CONTRACTOR: Cameron-Reilly. LLC CIP NO: 234
DESCRIPTION OF CHANGES
This Change Order provides payment for bid quantity overages for the following two items:
Schedule A Bid Item 111, SAWCUT ASPHALT CONCRETE PAVEMENT-8,207 LF-IN
Schedule A Bid Item 129, CEMENT CONCRETE DRIVEWAY APPROACH-341 SY
Item No, Description Unit Quantity Unit Price Total
CO-2.1 SAWCUT ASPHALT CONCRETE PAVEMENT LF-IN 8207 1.00 8,207.00
CO-2.2 CEMENT CONCRETE DRIVEWAY APPROACH SY 341 55.00 18.755.00
Total Amount of this Change Order: $ 26,962.00
PHYSICAL COMPLETION
Original Contract Working Days: 20 Revision By This Change Order: 0
Revisions by Prior Change Orders: 1 Total Revised Contract Working Days: 21
CONTRACT AMOUNT
THESE CHANGES RESULT IN THE FOLLOWING ADJUSTMENTS OF TOTAL CONTRACT AMOUNT:
ORIGINAL TOTAL CONTRACT AMOUNT(Incl Tax) $ 335,026.00
TOTAL PRIOR CONTRACT CHANGE ORDER AMOUNT $ 3,160.50
TOTAL CONTRACT AMOUNT PRIOR TO THIS CHANGE ORDER $ 338,186.50
NET THIS CHANGE ORDER $ 26,962.00
TOTAL CONTRACT AMOUNT INCLUDING THIS CHANGE ORDER $ 365,148.50
CONTRACTOR ACCEPTANCE: i . ` DATE: yc
The contractor hereby accepts this adj ment under the terms of Section 1-04.4 of the original contract.
RECOMMENDED BY: /.me . /%'. DATE: �!: 7• !(c.,
666 Project, nager
APPROVED BY: / /
DATE: Ofr
Public Works Director
APPROVED BY: iY/lq- DATE:
Cily Manager
ATTACHMENTS:
Distribution: ORIGINAL TO: City of Spokane Valley Clerk's Office
COPIES TO: Contractor, PW Project File, Project Inspector, Finance Department
Public Works Department
Sp0,\.,„„„„
okaneCapital Improvement Program
.•OValley11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206
509.921.1000 ♦ Fax: 509.688-0261 • cityhall@spokanevalley.org
Change Order Memorandum
Date: September 8, 2016
To: Eric Guth Through: Steve Worley
From: Craig Aldworth G4-
Re: Change Order 2-Seth Woodard Sidewalk Project, CIP 0234
Budget Account No. 303.000.234.595.61.63.00 Cameron-Reilly Contract 16-102,c�a
This is an administrative Change Order provides payment for overages in two bid items:
a. Schedule A Bid Item 111,SAWCUT ASPHALT CONCRETE PAVEMENT
The unit bid price is $1.00/LF-IN,the bid quantity was 1,000 LF-IN, and the measured quantity
is 9,207 LF-IN. The resulting overage= (9,207-1,000)LF-IN x$1.00/LF-1N=$8,207.
This overage will be paid for under Change Order 2 Item 2.1
b. Schedule A Bid Item 129,CEMENT CONCRETE DRIVEWAY APPROACH
The bid quantity was 200 SY. This quantity did not include the wings on each side of the
driveway. The unit price is$55.00/SY and the measured quantity is 541 SY. The resulting
overage=(541-200) SY x$55.00/SY=$18,755.
This overage will be paid for under Change Order 2 Item 2.2.
Total change order cost is$8,207+$18,755 =$26,962.00.
This project is 80%funded by Community Development Block Grant 15-17. The 20%match is funded
by Spokane Valley Fund 301. Stormwater improvements are funded under Spokane Valley Fund 402.
There are sufficient funds in the project budget to cover these costs.
Original Contract amount= $ 335,026.00
Previous Change Order Cost=(Ped wall @ SE corner Bowman & Mission) $ 3,160.50
Change Order#2 Cost= $ 26,962.00
Project Cost including Change Order#1 = $ 365,148.50
15%of Original Contract amount= $50,253.90
Max Public Works Director Contract authority= $50,253.90
Change Order Cost to date= $30,122.50
Remaining P.W. Director Contract Authority after CO #/Z $20,131.40
Cc: Finance Department, Clerk's Office
CITY OF
Public Works Department
pokane Capital Improvement Program
4••••*Valle 1
11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206
509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhall®spokanevalley.org
Change Order Memo
Date: September 8, 2016
By: Craig Aldworth
Re: Change Order 2
Seth Woodard Sidewalk Project, CIP 0234
1. Describe the Change This Change Order is an administrative change order providing payment for
overages in saw cutting asphalt pavement and constructing cement concrete driveway approaches.
2. Evolution of the Change
The overages are a result of quantity measurement errors during bid document preparation and
of extending quantities during construction to tailor the project to the field conditions.
The project design was completed with the drafting and final quantity measurements made by a
technician working for a consultant in the Tri-Cities who was not familiar with the way typical CIP
projects are assembled. The quantity measurements were not double checked prior to putting
the project out to bid because in house staff was busy meeting other project deadlines and the
project needed to be bid in order to be constructed during the school summer recess.
Additional pavement cutting was ordered in the field to ensure finish pavement was well drained
and that the pavement joints were located out of wheelpath areas.
Additional driveway approach area was added during construction to better fit the existing
conditions and adjacent property owner preferences.
3.Payment
a. Schedule A Bid Item 111, SAWCUT ASPHALT CONCRETE PAVEMENT
The unit bid price is$1.00/ LF-IN, the bid quantity was 1,000 LF-IN, and the measured quantity is
9,207 LF-IN. The resulting overage = (9,207 - 1,000) LF-IN x$1.00/LF-IN = $8,207.
b. Schedule A Bid Item 129, CEMENT CONCRETE DRIVEWAY APPROACH
The bid quantity was 200 SY. This quantity did not include the wings on each side of the
driveway. The unit price is $55.00/SY and the measured quantity is 541 SY. The resulting
overage = (541 -200) SY x$55.00/SY= $18,755.
Total change order cost is $8,207 + $18,755 = $26,962.00.
4.Time
No additional time is granted. The project is substantially complete.
5.Prior Approval
The Public Works Director approved this Change Order before the first pay application was
executed.
6.Attachments Change Order 2, Pay Application 1
tioka Public Works Department
ne Capital Improvement Program
Valle
11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206
509.921.1000 • Fax: 509.921.1008 ♦ cityhall®spokanevattey.org
Change Order Memo
Date: September 7, 2016
By: Craig Aldworth
Re: Change Order 2
Seth Woodard Sidewalk Project, CIP-0.234
1. Describe the Change This Change Order is an administrative change order providing payment for
overages in saw cutting asphalt pavement and constructing cement concrete driveway approaches.
2. Evolution of the Change
The overages are a result of quantity measurement errors during bid document preparation and
of extending quantities during construction to tailor the project to the field conditions.
The project design was completed with the drafting and final quantity measurements made by a
technician working for a consultant in the Tri-Cities who was not familiar with the way typical CIP
projects are assembled. The quantity measurements were not double checked prior to putting
the project out to bid because in house staff was busy meeting other project deadlines and the
project needed to be bid in order to be constructed during the school summer recess.
Additional pavement cutting was ordered in the field to ensure finish pavement was well drained
and that the pavement joints were located out of wheelpath areas.
Additional driveway approach area was added during construction to better fit the existing
conditions and adjacent property owner preferences. �
3.Payment � ‘Q, 01454)'(11 ,
a. Schedule A Bid Item 111, SAWCUT ASPHALT CONCRETE PAVEMENT
The unit bid price is$1.00/ LF-IN and the measured quantity is 9,207 LF-IN. The resulting
overage = (9,207 -1",000)LF-IN x$1.00/LF-IN = $8,207.
b. Schedule A Bid Item 129, CEMENT CONCRETE DRIVEWAY APPROACH
The bid quantity was 200 SY. This quantity did not include the wings on each side of the
driveway. The unit price is$55.00/SY and the measured quantity is 541 SY. The resulting
overage = (541-200) SY x$55.00/SY= $18,755.
Total change order cost is $8,207 + $18,755 = $26,962.00.
4.Time
No additional time is granted. The project is substantially complete.
5.Prior Approval
The Public Works Director approved this Change Order before the first pay application was
executed.
6.Attachments
Change Order 2, Pay Application 1
0234-Seth Woodard Sidewalk Improvements
All Activity as of Sep 8 2016
Project Prior Life
Original Adjusted Years 2015 2016 To Date Available
REVENUES Budget Budget Actual Actual Actual Actual Encumbered Funds
0333.1421 CDBG 358,790.00 358,790.00 0.00 0.00 19,241.83 19,241.83 0.00 339,548 17
0397.3010 301 31,197.00 31,197.00 0.00 6,203.70 0.00 6,203.70 0.00 24,993.30
0397.4020 402 40,000.00 0.00 0.00 0.00 0.00 0.00 40,000.00
Total Revenue 389,987.00 429,987.00 0.00 6,203.70 19,241.83 25,445.53 0.00 404,541.47
Original Adjusted Prior 2015 2016 Life Available
EXPENDITURES Budget Budget Years Actual Actual To Date Encumbered Funds
Preliminary Engineering
303.000.234.595.10.10.00 Salaries&Wages 20,000.00 15,000.00 0.00 883.43 14,909.95 15,793.38 0.00 -793.38
303.000.234.595.10.10.99 Overtime 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
303.000.234.595.10.20.00 Employee Benefits 7,000.00 6,000.00 0.00 401.71 5,270.36 5,672.07 0.00 327.93
303.000.234.595.10.20.99 Employee Benefits 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
303.000.234.595.10.41.02 Engineering&Architectural 0.00 10,000.00 0.00 0.00 10,365.47 10,365.47 0.00 -365.47
303.000.234.595.10.41.06 Prof.Svcs-Survey 8,000.00 5,500.00 0.00 4,918.56 0.00 4,918.56 581.44 0.00
303.000.234.595.10.41.07 Prof.Svcs.-Geotech 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
303.000.234.595.10.41.17 Advertising 1,997.00 0.00 0.00 0.00 1,088.38 1,088.38 0.00 -1,088.38
303.000.234.595.10.49.03 Printing&Binding 1,000.00 0.00 0.00 0.00 835.51 835.51 0.00 -835.51
303.000.234.595.10.49.06 Miscellaneous Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
303.000.234.595.10.99.99 PE Contingency 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total Prelim.Engineering 37,997.00 36,500.00 0.00 6,203.70 32,469.67 38,673.37 581.44 -2,754.81
Right of Way
303.000.234.595.20.10.00 Salaries&Wages 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
303.000.234.595.20.10.99 Overtime 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
303.000.234.595.20.20.00 Employee Benefits 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
303.000.234.595.20.20.99 Employee Benefits 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
303.000.234.595.20.41.05 Professional Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
303.000.234.595.20.61.01 ROW Acquisition 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
303.000.234.595.20.61.02 RW-Land Improvements 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
303.000.234.595.20.99.99 RW Contingency 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total Right of Way 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Construction
303.000.234.595.61.10.00 Salaries&Wages 20,000.00 20,000.00 0.00 0.00 10,005.16 10,005.16 0.00 9,994.84
303.000.234.595.61.10.99 Overtime 0.00 0.00 0.00 0.00 2,649.60 2,649.60 0.00 -2,649.60
303.000.234.595.61.20.00 Employee Benefits 7,000.00 7,000.00 0.00 0.00 5,044.82 5,044.82 0.00 1,955.18
303.000.234.595.61.20.99 Employee Benefits 0.00 0.00 0.00 0.00 111.26 111.26 0.00 -111.26
303.000.234.595.61.41.08 Prof.Svcs.Mat.Testing 10,000.00 10,000.00 0.00 0.00 0.00 0.00 0.00 10,000.00
303.000.234.595.61.41.10 Prof.Svcs.-Consulting 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
303.000.234.595.61.41.17 Advertising 1,000.00 1,000.00 0.00 0.00 0.00 0.00 0.00 1,000.00
303.000.234.595.61.49.03 Printing&Binding 500.00 500.00 0.00 0.00 0.00 0.00 0.00 500.00
303.000.234.595.61.63.00 Construction:Sidewalks 294,886.00 299,396.00 0.00 0.00 689.75 689.75 302,556.50 -3,850.25
303.000.234.595.61.99.99 CN Contingency:Sidewalks 18,604.00 15,591.00 0.00 0.00 0.00 0.00 0.00 15,591.00
Total Construction 351,990.00 353,487.00 0.00 0.00 18,500.59 18,500.59 302,556.50 32,429.91
Other Construction
402.000.234.595.40.63.00 Construction-Drainage 35,630.00 0.00 0.00 0.00 0.00 35,630.00 0.00
402.000.234.595.40.99.99 CN Contingency 4,370.00 0.00 0.00 0.00 0.00 0.00 4,370.00
Total Other Construction 0.00 40,000.00 0.00 0.00 0.00 0.00 35,630.00 4,370.00
Total Expenditures 389,987.00 429,987.00 0.00 6,203.70 50,970.26. 57,173.96 -338,767.94 34,045.10