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2016, 11-08 special 5 pm MINUTES City of Spokane Valley City Council Special Meeting Formal Meeting Format Tuesday,November 8,2016 Mayor Higgins called the meeting to order at 5:00 p.m. Attendance: Staff Rod Higgins,Mayor Mark Calhoun,Acting City Manager Arne Woodard, Deputy Mayor Cary Driskell, City Attorney Caleb Collier, Councilmember Mike Stone,Parks&Rec Director Pain Haley, Councilmember- Chelsie Taylor,Finance Director Mike Munch,Councilmember John Hohman, Comm&Eco. Dev. Director Ed Pace,Councilmember Eric Guth, Public Works Director Sam Wood, Councilmember John Whitehead, Human Resources Manager Mark Werner,Police Chief Mike Basinger, Economic Develop. Coordinator Christine Bainbridge, City Clerk INVOCATION:Pastor Sid Johnson from the Spokane Valley Baptist Church led the invocation. PLEDGE OF ALLEGIANCE Members of VFW Post 1435 led the Pledge of Allegiance. ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the agenda. COMMITTEE,BOARD,LIAISON SUMMARY REPORTS Councilmember Collier said he had his first meeting with the Wastewater Policy Advisory Board where they had an overview of the utility and anticipated projects and activities. There were no other Council reports. MAYOR'S REPORT Mayor Higgins had no report. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion:I prove to approve the consent Agenda. a. Approval of claim vouchers on Nov 8,2016 Request for Council Action Form Totaling: $1,786,407.49 b.Approval of Payroll for Pay Period Ending October 31, 2016: $411,504.41 c. Approval of October 18, 2016 Council Meeting Minutes, Study Session Format d.Approval of October 21, 2016 Council Meeting Minutes, Special Meeting e. Approval of October 25, 2016 Council Meeting Minutes, Special Meeting f.Approval of October 25,2016 Council Meeting Minutes,Regular Formal Meeting Format g. Approval of November 1,2016 Council Meeting Minutes, Special Meeting h. Approval of City Hall Lease Extension It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the Consent Agenda. Minutes Special 5pm Council Meeting: 11-08-2016 Page 1 of 3 Approved by Council: 11-22-2016 NEW BUSINESS: 2. Second Reading Proposed Ordinance 16-016 Budget Amendment 2016—Chelsie Taylor After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Woodard and seconded to approve Ordinance 16-016 amending Ordinance 15-019 u'liiclt adopted a budget for the period January 1, 2016 through December 31, 2016, as subsequently amended by Ordinance 16-008. Finance Director Taylor went over the highlights of the amendments, which included funding for the right-of-way purchase on the 8th and Carnahan project. Mayor Higgins invited public comment; no comments were offered. Vote by Acclamation:In Favor: Unanimous. Opposed None. Motion carried. 3. Second Reading Proposed Ordinance 16-017 Adopting 2017 Budget—Chelsie Taylor After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Woodard and seconded to approve Ordinance 16-017 adopting the 2017 budget. After Finance Director Taylor went over the highlights of the budget, Mayor Higgins invited public comment; no comments were offered. Vote by Acclamation:hi Favor: Unanimous. Opposed:None. Motion carried. 4.Motion Consideration: Spokane Regional Transportation Mgmt Center Interlocal—Eric Guth It was moved by Deputy Mayor Woodard and seconded to authorize the Acting City Manager to execute the SRTMC Interlocal Agreement as presented. Senior Traffic Engineer Messner briefly went over the issues as noted in the Request for Council Action form. Councihnember Munch asked what is being stored in the SRTMC office and Mr. Messner replied that traffic count information on such roads as Division or I-90 or pulled from signals;that it is solely traffic counts and no videos.Mr.Messner also re-explained the termination process that we have up until August 1s'to send in a notice of our intent to terminate; also noted that we will not pay anything for next year's dues, but our cost in 2018 would likely be $5,000. Councilmember Collier said he would vote against this motion as he has concerns with potential 4'¢'Amendment violations. Mayor Higgins invited public comment. Mr. Frank Ping, Spokane Valley: said lie thinks this is a good thing to have and it's good being part of a regional group as our traffic doesn't stop at our border, and that it is nice to know what's happening here and how it affects how people travel. Mr. Bill Gothmann, Spokane Valley: went over some background of how this started and of the efforts to coordinate traffic within the entire region; said many of our City's grants come through SRTC (Spokane Regional Transportation Council) and he sees this as a positive way to keep a close relationship and keep traffic counts. There were no further public comments. Councilmember Pace voiced his opposition to the interlocal as not being in it is one less regional entanglement, Mayor Higgins said he feels we have more to gain than lose and that we can withdraw if it appears there is a possibility of rights being violated; said there is a benefit being a part of that group that makes grants that we rely heavily on for transportation needs and that grants could also be applied to rail crossing projects. Vote by show of hands: In Favor: Mayor Higgins, Deputy Mayor Woodard, and Councilinembens Minch, Haley and WoodOpposed: Councihnembers Pace and Collier. Motion carried. 5.Motion Consideration: City Manager Employment Agreement—Cary Driskell,John Whitehead (a)Job description: It was moved by Deputy Mayor Woodard and seconded to approve the job description for the position of City Manager for the City of Spokane Valley as drafted. Mr. Driskell said the job description is as discussed by the committee. Mayor Higgins invited public comment. Mr. Lynn Plaggemeier: said he thinks the job description of this and all employees should include that when an employee sees a code violation, it should be directed to Council for resolution. There were no further comments. Mr. Driskell said the job description does not address code compliance issues; that the City Manager is the administrative head and has supervisory authority over code compliance and all other employees. Vote by Acclamation:In Favor: Unanimous. Opposed:None. Motion carried. (b) Employment Agreement: It was moved by Deputy Mayor Woodard and seconded to approve the employment agreement between the City of Spokane Valley and Mark Calhoun, City Manager, and Minutes Special 5pm Council Meeting: 11-08-2016 Page 2 of 3 Approved by Council: 11-22-2016 authorize the Mayor to finalize and execute the same.Mr. Driskell explained that as previously authorized by Council,this contract is now before the full Council for approval consideration. Mayor Higgins invited public comment; no comments were offered. Councilmember Pace thanked Mr. Driskell and Whitehead for their support through the process. Deputy Mayor Woodard said compared to past contracts, they don't hold a candle to this one as this includes performance, accountability and transparency. Vote by Acclamation: In Favor: Unanimous. Opposed:None. Motion carried. PUBLIC COMMENTS: Mayor Higgins invited public comment. Ms. Kriscinda Marshall: said the City needs a plan for the new bike lane on McDonald; said parents are parking there when they pick up their kids; said the City spent money for a bike lane so it should be used as a bike lane; also mentioned people making right turns from the bike lane on McDonald onto Sprague; suggested a spot is needed for parents to park when picking up their kids. Mr. Calhoun said this is a police enforcement issue and he will speak to Chief Werner; the suggestion of staff speaking with the School District was also mentioned. Ms.Nina Fluegal:concerning the library,said there was a report in the Spokesman Review about the library property, and she asked about the possibility of taking that property back; and asked why wasn't that property considered for the new city hall instead of its current location. Ms. Mary Pollard: started to speak about 50' high as a new height limit, and about setbacks, and Mayor Higgins said that issue should be addressed during the 6:00 p.m. meeting. Ms. Pollard said that when developers put in pavement,there should be a usage fee;that they come in with their heavy equipment and she suggested a moderate usage tax; also mentioned a problem with not being able to access Laserfiche when she was looking for documents and the code. ADMINISTRATIVE REPORTS: 6. Advance Agenda—Mayor Higgins There were no suggested changes for the Advance Agenda. INFORMATION ONLY The (7) 2016 TIGER and FASTLANE Debrief; and the (8) 2017 FASTLANE Grant Opportunity were for information only and were not reported or discussed. CITY MANAGER COMMENTS City Manager Calhoun said that on the far counter, there are copies of Council Election Night Meeting History, with yellow highlights; said he heard concern about holding a Council meeting on an election night, and said that sheet shows that of fourteen elections including tonight's,that Council met on seven of those;said meetings depend on the workload;also noted that of the four presidential elections,Council met on three of those four nights including tonight; he noted that Council generally did not meet in odd numbered years as those were times when councilmembers were up for election. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 5:46 p.m. I<Ners' AT h, : L.R. Higgin ; o 711,6 C. fir Minutes Special 5pm Council Meeting: 11-08-2016 Page 3 of 3 Approved by Council: 11-22-2016