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16-072.01 Spokane ProCare: Roadway Weed Control �L-Q . � MIN OFFICE OF THE CITY'ATTORNEY S C1.i.t.pokane CARY P. DRISKELL-CITY ATTORNEY Valley ERIK J. LAMB-DEPUTY CITY ATTORNEY 4000 11707 East Sprague Ave., Suite 103 • Spokane Vatley, WA 99206 509.720.5105• Fax: 509.688.0299 •cityattorney®spokanevalley.org November 9, 2016 Spokane ProCare, Inc. Attn: Kevin Schroeder 7610 N. Freya St Spokane, WA 99217 Re: Implementation of 2017 option ear,Agreementfor Roadway Weed Control Services; 16-072, executed April 12, 2016 Dear Mr. Schroeder: The City executed a contract for provision of Roadway Weed Control Services on April 12th, 2016. by and between the City of Spokane Valley, hereinafter "City", and Spokane ProCare, Inc., hereinafter"Contractor"and jointly referred to as"Parties." The Request for Proposal states that it was for one year, with three optional one-year terms possible if the parties mutually agree to exercise the options each year. This is the first of three possible option years that can be exercised and runs through December 31, 2017. The City would like to exercise the 2017 option year of the Agreement. The Compensation as outlined in Exhibit A, 2017 Cost Proposal, includes the lump sum amount of$ 19,691. The history of the annual renewals is set forth as follows: Original contract amount .$ 19,400.00 2017 Renewal .. $ 19,691.00 All of the other contract provisions contained in the original agreement are in place and will remain unchanged in exercising this option year. If you are in agreement with exercising the 2017 option year, please sign below to acknowledge the receipt and concurrence to perform the 2017 option year. Please return two copies to the City for execution, along with current insurance information and bonds. A fully executed original copy will be mailed to you for your files. CITY OF SPOKANE VALLEY SPOKANE PROCARE, IN� ptotAt \_(_'9,‘ A Ida I I I I I Mark Calhoun,CityManager G " g Nam PAO"( Title ATTEST: Christine Bainbridge,City Clerk APPROVED AS TO FORM: Office‘6(P o the City rney Exhibit A - 2017 Cost Proposal Roadway Weed Control Services Spokane ProCare, Inc Contract Total Summary: 2016 Original Lump Sum Contract $19,400.00 2017 Increase by CPI of 1.5% $291.00 2017 Lump gha Contract $19,691.00 SPPRO-1 OP ID:SB AC--- CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDlYYYY) 02/22/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER CONTACT Zac Wheat Wheat&Associates insurance PHONE - P.O.Box 3548 AA/g.Nn,Exit 509-922-2937 I FAX Noi:509-922-4403 Spokane,WA 992203548 pEMoDR Zac Wheat AIL Ess:zac@wheatinsurance.com �iwheatinsurance.com INSURERS)AFFORDING COVERAGE NAIC N INSURER A:Cincinnati Insurance Co 10677 INSURED Spokane Procare, Inc. 7610 N. Freya INSURER 6: -' Spokane,WA 99217-8005 INRERC: _� T INSURER 0: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO:ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADSUBRI POLICY EFA POLICY EXP LTR I OL TYPE OF INSURANCE 1NSD WVD POLICY NUMBER IMM/DDIYYYY) (MMIODIYYYY) UNITS A X 1 COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE I$ 1:000,000 i I CLAIMS-MADE X OCCUR X X EPP0064463 02/21/2016 02/21/2017 DAMAGETORENTED f" PREMISES(Ea occurrence) I$ 500,000 -- - MED EXP(Any one person) $ 15,000 PERSONAL&ADV INJURY ,$ 1,000,000 GENT.AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE S 2,000,000 ti_ POLICY X j JCC 1-1 LOC ''j l PRODUCTS-COMP/OP AGG $ " 2,000,000 I I OTHER: I $ AUTOMOBILE LIABILITY COMBINED LIMIT y 1,000,000(Fa accident) A i X I ANY AUTO EPP0064463 02/21/2016 02/21/2017 BODILY INJURY(Per person) 1I S i I ALL OWNED SCHEDULED i BODILY INJURY(Per accident)!$ i .iAUTOS AUTOS f X HIRED AUTOS X Illl ASO WNEp i PROPERTY DAMAGE -� $ �(Per accidenl) X ,UMBRELLA LIAR X OCCUR {{ f I I EACH OCCURRENCE !S 1,000,000 A I EXCESS MBi 1 CLAIMS-MADE EPP0064463 02(21/2016 02/21/2017 AGGREGATE I � 1,000,900 i I f DED I X I RETENTIONS 0 f WORKERS COMPENSATION I$ 'AND EMPLOYERS'UABIUTY ` (STATUTE ER flI YtN I ' _ llii A I OFFICER/MEr BER EXCLUDED ECUTIVE NIA EPP0064463 02/21/2016 02/21/2017 E,L,EACH ACCIDENT $ 1,000,000 !Mandatory in NH) ISTOP GAP f E.L.DISEASE-EA EMPLOYEE$• 1,000,000 U yas,describe under i i DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT I$ 1,000,000 AEquipment Floater I EPP0064463 102/21/2016 02/21/2017 Rented Eq 25,000 I I I I I I DESCRIPTION OF OPERATIONS/LOCATIONS!VEHICLES(ACORD 101,Additional Remarks Schedule,may bo attached If more space is required) The City of Spokane Valley is included as additional insured,as required by written contract or agreement,as per endorsement GA233.Coverage is primary and non-contributory,includes completed operations and waiver of subrogation applies. RE:Roadway Weed Control Contract. CERTIFICATE HOLDER CANCELLATION CITSP-3 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Spokane Valley THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Public Works Dept 11707 E Sprague Ave Ste 106 AUTHORIZED REPRESENTATIVE Spokane Valley,WA 99206 1(/akkk- ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD Spo :a e , Valley 106302466 BOND NO: CONTRACTOR'S PERFORMANCE BOND to City of Spokane Valley,Washington The City of Spokane Valley,Washington,in Spokane County,has awarded to SPOKANE PROCARE,INC.(Contractor),as. Principal, a contract for the construction of the project designated as ROADWAY WEED CONTROL SERVICES, Project No. 16-072 in Spokane Valley, Washington, and said Principal is required under the terms of the Contract to furnish a performance bond in accordance with chapter 39.08 Revised Code of Washington(RCW). The Principal, and Travelers Casualty and Surety Company of America (Surety), a corporation,. organized under the laws of CT and licensed to do business in the State of Washington as surety and named in the current list of"Surety Companies Acceptable in Federal Bonds"as published in the Federal Register by the Audit Staff Bureau of Accounts, U.S. Treasury Dept., are,jointly and severally held and firmly bound to the City of Spokane Valley, as Obligee,in the sum of$19,400 total Contract amount(including Washington State sales tax),subject to the provisions herein. This performance bond shall become null and void,if and when the Principal,its heirs,executors,administrators,successors,or assigns shall well and faithfully perform all of the Principal's obligations under the Contract and fulfill all the terms and conditions of all duly authorized modifications,additions;and changes to said Contract that may hereafter be made,at the time and in the manner therein specified;shall warranty the work as provided in the Contract and shall indemnify and hold harmless the Obligee from any defects in the workmanship and materials incorporated into the work for the period identified in the Contract;and if such performance obligations have not been fulfilled,this bond shall remain in full force and effect. The Surety for value received agrees that no change,extension of time,alteration or addition to the terms of the Contract,the e- specifications accompanying the Contract, or to the work to be performed under the Contract shall in any way affect its obligation on this bond,and waives notice of any change,extension of time,alteration or addition to the terms of the Contract or the work performed.The Surety agrees that modifications and changes to the terms and conditions of the Contract that increase the total amount to be paid the Principal shall automatically increase the obligation of the Surety on this bond and notice to Surety is not required for such increased obligation. This bond may be executed in two original counterparts,and shall be signed by the parties'duly authorized officers.This bond will only be accepted if it is accompanied by a fully executed and original power of attorney for the officer executing on behalf of the surety. PRI IPAS(CON ) SU Tl' • Principal Signature Date Surety Sign.1f re Date Kevin Schroeder Stacy Breithaupt Printed Name Printed Name President Attorney-in-Fact Title Title Name,address,and telephone of local office/agent of Surety Company is: Wheat&Associates Insurance, PO Box 3548,Spokane,WA 99220 509-922-2937 Updated 1.14.2013 *lime „wow� 'elle BOND NO: 106302466 CONTRACTOR'S PAYMENT BOND(NON-FEDERALLY FUNDED PROJECT) to City of Spokane Valley,Washington The City of.Spokane Valley,Washington,in Spokane County,has awarded to SPOKANE PROCARE,INC.(Contractor), as Principal, a contract for the construction of the project designated as ROADWAY WEED CONTROL SERVICES, Project No. 1.6-072 in Spokane Valley, Washington, and said Principal is required under the terms of the Contract to furnish a payment bond in accordance with chapter.39.08 Revised Code of Washington(RCW). The Principal, and Travelers Casualty and Surety Company of America (Surety), a corporation organized under the laws CT and licensed to do business in the State of Washington as surety and named in the current list of"Surety Companies Acceptable in Federal Bonds"as published in the Federal Register by the Audit Staff Bureau of Accounts,U.S.Treasury Dept.,are jointly and severally held and firmly bound to the City of Spokane Valley,as Obligee,in the sum of S 19,400 total Contract amount (including Washington State sales tax), subject to the provisions herein. This payment bond shall become null and void,if and when the Principal,its heirs,executors,administrators,successors,or assigns shall pay all persons in accordance with chapters 39.08 and 39.12 RCW,including all workers,laborers,mechanics, subcontractors, and materialmen, and all persons who shall supply such contractor or subcontractor with provisions and supplies for the carrying on of such work;and shall indemnify and hold harmless the Obligee from all loss,cost or damage which Obligee may suffer by reason of the failure of Principal to make such required payments; and if such payment obligations have not been fulfilled,this bond shall remain in full force and effect. The Surety for value received agrees that no change,extension of time,alteration or addition to the terms of the Contract,the specifications accompanying the Contract, or to the work to be performed under the.Contract shall in any way affect its obligation on this bond,except as provided herein,and waives notice of any change,extension of time,alteration or addition to the terms of the Contract or the work performed. The Surety agrees that modifications and changes to the terms and conditions of the Contract that increase the total amount to be paid the Principal shall automatically increase the obligation of the Surety on this bond and notice to Surety is not required for such increased obligation. This bond may be executed in two original counterparts,and shall be signed by the parties' duly authorized officers..This bond will only be accepted if it is accompanied by a fully executed and original power of attorney for the officer executing on behalf of the surety. PRI' CIPAL(CON 'if,' bit) SURETY ! _ _tea►,._ �In/lla Principal Signature Date Surety Si_' e Date Kevin Schroeder Stacy Breithaupt Printed Name Printed Name President Attorney-in-Fact Title Title Name;address,and telephone of local office/agent of Surety Company is: Wheat&Associates Insurance,PO Box 3548,Spokane,WA 99220 509-922-2937 Updated 1.14.2013 SPOKANE PRO-CARE INC Page 1 of 1 Y /, STATE OF WASHINGTON Department of Labor& Industries Certificate of Workers' Compensation Coverage November 16, 2016 WA UBI No. 601 160 044 L&I Account ID 977,097-00 Legal Business Name SPOKANE PRO-CARE INC Doing Business As SPOKANE PRO-CARE INC Workers'Comp Premium Status: Account is current. Estimated Workers Reported Quarter 3 of Year 2016 "51 to 75 (See Description Below) Workers" Account Representative Employer Services Help Line, (360) 902-4817 Licensed Contractor? I Yes License No. SPOKAPI093M6 License Expiration 02/23/2017 What does "Estimated Workers Reported" mean? Estimated workers reported represents the number of full time position requiring at least 480 hours of work per calendar quarter. A single 480 hour position may be filled by one person, or several part time workers. Industrial Insurance Information Employers report and pay premiums each quarter based on hours of employee work already performed, and are liable for premiums found later to be due. Industrial insurance accounts have no policy periods, cancellation dates, limitations of coverage or waiver of subrogation (See RCW 51.12.050 and 51.16.190). https://secure.lni.wa.gov/verify/Details/liabilityCertificate.aspx?UBI=601160044&LIC=S... 11/16/2016