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2016, 12-20 Study Session MINUTES SPOKANE VALLEY COUNCIL MEETING STUDY SESSION (with some action items) Spokane Valley City Hall Council Chambers Spokane Valley, Washington Tuesday, December 20, 2016 Attendance: Councilmembers Staff Rod Higgins, Mayor Mark Calhoun, City Manager Arne Woodard,Deputy Mayor Cary Driskell, City Attorney Caleb Collier, Councilmember Chelsie Taylor, Finance Director Pam Haley, Councihnember Eric Guth, Public Works Director Mike Munch, Councilmember Steve Worley, Capital Improv. Program Mgr Ed Pace, Councilmember John Hohman,Comm &Eco. Dev. Director Sam Wood, Councilmember Erik Lamb,Deputy City Attorney Mike Stone,Parks&Recreation Director Carolbelle Branch,Public Information Officer Mark Werner, Police Chief Christine Bainbridge, City Clerk Mayor Higgins called the meeting to order at 6:00 p.m. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. ACTION ITEMS: 1. CONSENT AGENDA: consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion:I prove to approve the Consent Agenda. a. Approval of claim vouchers on Dec 20, 2016 Request for Council Action Form,Total: $921,219.03 b. Approval of December 6,2016 Council Meeting Minutes, Special Meeting c. Approval of December 6,2016 Council Meeting Minutes, Study Session It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the Consent Agenda. 2. Motion Consideration: City Sponsorship of 2017 Food Event—John Hohman It was moved by Deputy Mayor Woodard and seconded to authorize staff to negotiate contract terms for City sponsorship for up to.five years, of an annual food and tasting event with NW Savor Spokane Valley, for faun we City Council consideration and approval. Director Hohman explained about the proposed food event to be held around Father's Day weekend, that staff seeks approval to move forward to negotiate the contract details;and said that we have not done an event like this before and that this local event would not only be a draw for those outside out area, but we will also likely hear from potential sponsors; that there would be no impact to the budget as economic development marketing funds would be used for this purpose; said we are not looking to become a financial partner, but rather to sponsor an organization that would benefit us all;and explained that we are getting into the contract negotiations,and once accomplished this will be brought back to Council. Mayor Higgins invited public comments. Mr. Tom Stebbins, Vision Marketing Co-Owner,said that on behalf of his business partner and wife Karen Stebbins,along with Adam Hegsted, that this would be a unique, high-event; said this type of event doesn't exist anywhere else; that this is meant to be a collaborative event and he has a PR firm to get the word out and drive economic value back into the valley along with overnight lodging stays; said the five years helps provide continuity as it Council Study Session: 12-20-2016 Page 1 of 6 Approved by Council:01-10-2017 takes a while for these events to become fully realized. Mr. Adam Hegsted said that the event would be held at CenterPlace; it would be a four-day event centered around food and wine and would encompass the region including Portland, Seattle, Boise, Montana, and other areas;would include a lot of chefs from this area;there would be classes,food demos,and large dinner events in the evening.Mr.Chris Nelson,Director of Sales at the Mirabeau Park Hotel, said he is always excited to see a signature event like this, he hopes to gain some tourism promotion area funding in the future, and it should be a great draw to maximum revenue potential for that weekend. There were no other public comments. Vote by Acclamation: In Favor: Unanimous. Opposed:None. Motion carried. 3. Motion Consideration: Spokane Valley Arts Council Sculpture—John Hohman It was moved by Deputy Mayor Woodard and seconded to reallocate the $48,601 awarded through the Outside Agency process to the Spokane Valley Arts Council from the Rise of the Schitsu'Unrsh sculpture, to the Coup Ponies sculpture. Director Holman explained that this is a follow-up item from last week's discussion,with tonight's focus on approval of the shift in funding from the original sculpture to this new Coup Ponies sculpture, which would result in, among other things, a dramatic cost savings. Mr. Holman said that the second part of this item will occur later in January when Council and staff can discuss possible locations for this item, and said at that point, he would bring in a representative from Architects West to aid in the discussion of this and other sculptures, and to discuss the pros and cons of different places for these sculptures.Mayor Higgins invited public comment.No comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed'None. Motion carried. 4. Motion Consideration: Amended Legislative Agenda—Mark Calhoun,Mike Stone It was moved by Deputy Mayor Woodard and seconded to approve the amended legislative action as drafted. [Prior to the vote on this motion, it was noted the Request for Council Action form's verbiage for the recommended motion contained a typo, and the word should have been agenda. The motion was subsequently corrected to move to approve the amended legislative agenda.] Mr. Calhoun stated that this is a follow-up of previous discussions concerning our legislative agenda; that the feeling is it will be a difficult session especially in terms of grants as the Iegislators wrestle with the McCleary case and having to fully fund education;so staff is proposing a change to the Appleway Trail agenda item that reflects fewer amenities and reduces the estimated cost from $1.1 million to $540,000. Parks and Recreation Director Stone stated that staff met with the legislators to help understand what park amenities they would like to see, or could do without; that staff heard interest in having a restroom,perhaps two small unisex restrooms or identified as Male and Female; said this site is already set up for sewer so that reduces the cost; and explained that a decision needs to be made eventually on the model of the restroom. There was some discussion about the best place to put restrooms, and how many. Mayor Higgins invited public comment. No comments were offered. Vote by Acclamation:In Favor: Unanimous. Opposed:None. Motion carried. NON-ACTION ITEMS: 5. Tourism Study—John Hohman;Mark Goodman,with CAI Director Holunan introduced Mr. Mark Goodman with CIA (Community Attributes, Inc.), who would be give an update to their ongoing tourism study,which is not yet complete; said this is a check-in opportunity with Council to talk about the process of specific items.Mr.Goodman went through the PowerPoint's major points of the study, including their approach and purpose, strategies and framework, existing conditions, local assets, their engagement with members of the tourism industry, and then on to the six proposed projects: (1) waterfront and Whitewater park, (2) multimodal trail development and public art, (3) fairgrounds expansion, (4) Balfour Park redevelopment, (5) special events promotion, and (6) arts and entertainment venue;followed by the two proposed projects contained in the Feasibility Study,i.e.Plante's Ferry, and the HUB complex. Mr. Goodman went over several pros and cons of the projects, including costs,features,feasibility,estimated attendance, and the ability of these projects to draw people locally and from outside the area. Council Study Session: 12-20-2016 Page 2 of 6 Approved by Council:01-10-2017 At one point Councilmember Collier mentioned he feels the fairgrounds facility would be the best "bang for the buck" and Mr. Goodman added that we have a successful fairground facility now, and this project looks to have some of the better attributes. Councilmember Collier also said he would like a map of what is publicly owned by Spokane Valley. Councilmember Pace asked about how much private land there is around there and what kind of businesses could go in that area. Mr. Hohman noted the immediate area is industrial, but the thought would be maybe industrial/mixed use; said there are other mixed use changes along the Sprague corridor,and just to the south would help draw in more with all the multi-family; he said staff could follow up with a report on specific changes that occurred with the comp plan, work with the City of Spokane in terms of some potential uses, and bring more information forward to Council early next year. Councilmember Pace asked about the possibility of doing comparisons of Valleyfest to such festivals as Rearclan's Mule Days,Odessa's Octoberfest,and Chataqua Chewelah.Mr.Goodwin said lie would have to look into those numbers; and that they did look at several local events as well as events in other cities and their approach to funding special events. Councilmember Pace also asked if a library or art museum was ever used as an anchor of a facility such as this, and Mr. Goodwin replied that he has seen similar situations at a community college,with co-locations within a broader community center;said using a library is an interesting idea. There was also some discussion about the local theater group and whether there is a need for a facility,since several of the public schools have nice theaters,even though they are not dedicated community theaters. Discussion moved to the Plates Ferry and HUB Complex projects,along with a compare and contrast of all the facilities. Mr.Goodwin said these two facilities are very different projects and their approach in looking at overall spending is different from CAI's. Mr. Goodwin noted that the evaluation of the projects is based on how each fits within the City's vision and quality of life for local residents, the financial risk/burden to the City,the potential to impact local businesses and stimulate fiscal revenues,and opportunities for interim uses and short term implementation including project phasing. Mr. Goodwin noted that the next steps for CAI are to finalize the investment profiles, and for the City to have more in-depth feasibility assessment for one or more projects, including site evaluation, operational analysis, and design. Mr. Goodwin noted that his study included the design and construction but not how to pay for the facilities. Mr. Hohman said in speaking to Whitewater groups, they have a lot of private and grant money, adding that any of these projects aren't necessarily fully funded. Mr. Calhoun said our goal tonight was to share this report with Council, and he anticipates at least a few more administrative reports to further analyze these projects in order to help Council make data-driven decisions; of the eight projects, lie suggested we consider whether each has a true economic development impact, or is more of an additional community amenity; that we could "spend a nickel to earn a buck" when it comes to economic development, but for a community amenity, we do not want to "spend a buck to earn a nickel." Councilmember Pace asked why CAI didn't look at a sports field complex within our City limits, and Mr. Goodwin explained that the County was already studying that type of facility in depth, and CAI felt it didn't make a lot of sense to duplicate that effort. Mayor Higgins called for a recess at 7:46 p.m. He reconvened the meeting at 7:55 p.m. 6. Property Crimes--Mark Werner Through his PowerPoint presentation, Police Chief Werner explained about funding secured by the Washington legislators for Spokane Police, Spokane Valley Police, and the Spokane County Sheriff's Office to address auto theft and property crimes in the region; he spoke about the public awareness campaign„ the proactive property crime task force, the technology-automated license plate readers, which would passively read license plates of moving vehicles and compare them with a stolen vehicle registry, and said those plate readers can also be used to assist in Amber Alerts, missing persons, homicides, robberies, and other criminal investigations. Councilmember Collier said he would like to see all the funds go to the property crime task force as he isn't sure education is the best answer,and feels a better way would. be a strong stance against criminals.Councilmember Haley disagreed and said she thinks public awareness Council Study Session: 12-20-2016 Page 3 of 6 Approved by Council:01-10-2017 makes a big difference. Councilmember Collier also voiced his opposition to cameras. Deputy Mayor Woodard said he feels the public campaign is a great idea, as is the task force; and likes the cooperation between jurisdictions.Councilmember Pace stated that he likes the ideas and appreciates the legislature for doing this; said he doesn't like the"camera thing"and would like to see most of the money toward the task force. With the exception of Councilmember Collier,there was consensus to move this proposal forward. 7.Appleway Trail Update--Mike Stone Parks and Recreation Director Stone introduced members from the design team, Mr. Dell Hatch and Ms. Julia Culp from Bernardo Wills,who he said, will be making tonight's presentation. Mr. Stone said that a conversation came up regarding theming of the trail as it pertains to culture and history, and staff liked that idea and therefore wanted to get feedback from Council after the PowerPoint.Mr.Hatch gave a brief update on the progress of the design of the Sullivan to Corbin section of the Trail, and said there will likely be another public meeting in the future. He and Ms. Culp went through the PowerPoint talking about ideas for interaction treatments at crossings, including plantings; and moved into the Appleway Trail Overall Theming showing the four sections of the trail with the four themes: (1) Spokane Valley: today and the future; (2) Early Spokane: agriculture, railroad, timber; (3) early America: Native Americans, fur trade, settlements, and (4) geologic era: Missoula Flood, Purcel Trench, Spokane River, Aquifer. It was also mentioned about Eastern Washington University doing some work on unique outcroppings in the Mira beau Park area,and Ms.Culp said they have had the opportunity to work in conjunction with the Valley Museum and EWU, both of which are valuable resources for history of our area. Mr. Hatch mentioned that the trails would be a great opportunity for school field trips, and Ms. Culp commented about having interpretative signing and codes so people could look up additional information on their phone or social media.Mr. Hatch said that the top trail amenities given during the first public meeting was restrooms,followed by educational and wayfinding signs, then a natural play area. Discussion included positive remarks from members of Council, and Mr. Stone said that staff too got excited when they saw the potential for all the history as a great way to encourage people to use the trail. Mr. Stone said they have adequate funding for this section now to add some of these elements; and that they will move this forward and talk to citizens again next month, and that Council will see this again as well before it goes out to bid. Mayor Higgins said it appears we have unanimity. 8. Social Media—Carolbelle Branch Public Information Officer Branch explained some of the positives aspects of social media; said a work group of about twelve staff members researched and examined the issue of social media,with Twitter being selected as the platform; said its format is well suited for brief, concise, real-time messages; it is easy to use, is free and one doesn't need an account to use Twitter; said messages can be sent out about snow plowing crews and emergencies,and for now, it will be Iimited to outgoing messages as two-way messages can be very time consuming and we have a very limited number of staff;said the cost is estimated at$5,000 annually which will cover a backup program that allows us to archive the tweets we send; and that there will be a public portal to search for any tweets we have posted. At 8:51 p.m., it was moved by Deputy Mayor Woodard and seconded to extend the meeting for one hour. Vote by Acclamation: In Favor: Mayor Higgins, Deputy Mayor Woodard and Councilmeulbers Munch, Haley, Pace and Collier. Opposed: Counclhnember Wood. Motion carried. 9. Consultant Agreement: Design Barker Rd. BNSF Separation Project—Eric Guth, Steve Worley Due to several questions and concerns about this project,Public Works Director said that Council had asked staff to come back with more details. Mr. Guth said that we have the earmarked amount of$720,000, plus $300,000 from our funds,and we had talked about adding another$300,000. Mr.Calhoun further explained about the REET (real estate excise tax) funds and this project, and said we have earmarked $2.2 million and this would be $600,000 of that $2.2 million. Mr. Worley explained various aspects of this design Council Study Session: 12-20-2016 Page 4 of 6 Approved by Council:01-10-2017 project, and how the costs and percentages of design completion changed over time, all as noted in his PowerPoint presentation. Deputy Mayor Woodard said he wants this to continue to move forward,we have the earmarked money and suggested we get it done so we can qualify for the grant and hopefully make this a top priority for the state as well. Councilmember Collier said he thinks we should go with the $720,000 because using$600,000 elsewhere would mean a lot of street projects. Mayor Higgins also noted that there has been a study of rail crossings across the state and there is a published volume to help put us in a prime position to do something with the legislature. Mr. Calhoun noted he has copies of that study available and that he and Mayor Higgins met with Spokane County Commissioner French who shared the draft copy, which was prepared at the direction of the 2015 legislature to ask the Joint Transportation Committee to evaluate the impacts of road/rail conflicts; they developed a corridor based priority level and rank ordered the projects on a data driven approach; said there are just under 4,200 crossings in Washington with over 300 of them prominent;and of those 300, Spokane Valley has six ranged in the top 50 in the state,including Pines and Trent at#12,which is the highest ranking of our projects.Mr. Calhoun went over the options and asked if there was Council consensus to go with an agreement with the reduced scope valued at$720,000, and there was no consensus. Mr. Calhoun then asked for Council consensus to bring this agreement back with the scope valued at$1,274,000 and there was consensus,with the exception of Councilmembers Wood and Collier. 10. False Alarms—Morgan Koudelka Senior Administrative Analyst Koudelka explained that a couple months ago there was Council consensus to transition from Cry Wolf and move toward an internal program, that is less invasive, simpler, and less costly; and based on that, we need to amend the current false alarm ordinance, and he noted the draft revisions,and summarized that these changes will eliminate all references to registration,eliminate the false alarm awareness classes, consolidate the alarm administrator and appeals officer positions, simplify the appeals process, consolidate multiple terms with the same meaning, clarify the business registration requirements,reduce ongoing requirements of alarm companies,eliminate the late fees,and add exceptions for extreme weather events.Council indicated their agreement with these changes and to move this forward for an ordinance first reading. 11. Library Ad Hoc Committee—Mark Calhoun City Manager Calhoun went over the information contained in his Request for Council Action form, explaining that staff seeks consensus to have some Councilmembers join the Ad Hoc Committee, which would then continue discussions with the Library in January and beyond; and if Council concurs,to set this as a committee appointment for the January 3,2017 Council meeting. Mr. Calhoun said the goal is to work together to develop a plan to construct a library structure at the location, and then bring that to Council for full Council support consideration. Council concurred. Mayor Higgins asked if members of Council would like to be involved,to please inform him or the City Clerk. 12. Advance Agenda--Mayor Higgins After some discussion on the issue suggested, as well as the procedure for adding items to the Advance Agenda, the following items were confirmed to be added to the Advance Agenda: (1) Councilmember Collier's suggestion of further discussion and possible resolution on the TPP; and (2) accidents at the intersection of 8'h and McDonald and a citizen's request for a four-way stop sign, including a request for the police department to set up a speed trap there,mention that the idea was to wait for six-months in order to give the new larger stop signs ample time to see if there was a difference; mention that we can't follow up on unreported accidents; and that Mr. Calhoun said he and Police and Public Works staff will meet to discuss any new accidents that occurred after the installation of the signs. Councilmember Pace said there needs to be discussions about balancing this and hearing from the citizens again and again, that it is their street and at some point we should forget about liability and engineering and do what the citizens want. Councilmember Munch said he disagreed and does not want to put liability directly on the City, nor make Council Study Session: 12-20-2016 Page 5 of 6 Approved by Council:01-10-2017 it a bigger problem; and Councilmember Wood added that we can't be throwing up stop signs on main arterials as we will have problems. At 9:49 p.m.,it was moved by Deputy Mayor Woodard and seconded to extend the meeting until 10:00 p.in. Vote by Acclamation: In Favor: Mayor Higgins, Deputy Mayor Woodard, and Councilnnembers Munch, Haley, Pace, and Collier. Opposed: Councilmembei'Wood. Motion carried. 13.Department Reports These reports were for information only and were not reported or discussed. 14. Council Check in—Mayor Higgins There were no further Council comments. 15. City Manager Comments -Mark Calhoun Mr. Calhoun mentioned that the deadline was last week to file grant applications under the FASTLANE, which staff did for both the Barker and the Pines grade separations. 16.EXECUTIVE SESSION: Potential Litigation [RCW 42.30.110(1)(i)I It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn into executive session for approximately fifteen minutes to discuss potential litigation, and that no action will be taken upon return to open session. Council adjourned into executive session at 9:52 p.m. At approximately 9:58 p.m. Mayor Higgins declared Council out of executive session, at which time it was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. 44e. c A� ATTEST;/ L.R. Higgins,M..13.41:2,7, hristine Bainbridge, City Clerk - Council Study Session: 12-20-2016 Page 6 of 6 Approved by Council:01-10-2017