16-196.00 Spokane County: Euclid Ave Reconstruction - Flora to Barker MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF SPOKANE VALLEY AND SPOKANE COUNTY
FOR THE BIDDING AND CONSTRUCTION OF
THE EUCLID AVENUE TRUNK SEWER PROJECT NO. 219C
IN CONJUNCTION WITH
THE EUCLID AVENUE RECONSTRUCTION PROJECT, CIP NO. 0251
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WHEREAS, the City of Spokane Valley (City) intends to construct the Euclid Avenue
Reconstruction Project CIP No. 0251 (Road Project) in 2017 on Euclid Avenue between Flora
Road and Barker Road and on Flora Rd between Euclid Avenue (West) and 400 Feet north of
Euclid Avenue (East); and
WHEREAS, Spokane County(the County)intends to construct a project known as the Euclid
Avenue Trunk Sewer Project No. 219C (Sewer Project) which is located within the limits of the
Road Project; and
WHEREAS, the City and the County agree that the installation of the Sewer Project in
conjunction with the Road Project would benefit the ratepayers, taxpayers and the travelling
public; and
WHEREAS,the City and the County desire to enter into this Memorandum of Understanding
(MOU) to establish the mutually agreed terms to accomplish the tasks set forth herein.
NOW,THEREFORE,the City and the County do hereby agree as follows:
ARTICLE 1—RESPONSIBILITIES OF THE CITY
1.1 Plans and specifications for the Road Project are being prepared by the City, and the City
intends to construct the Road Project in 2017. The Road Project Bid items shall be included in
Base Bid Schedule A. The County is preparing plans for the Sewer Project together with technical
specifications,and an associated schedule B of bid items. The City shall include the Sewer Project
plans,technical specifications and base bid schedule B in the bid documents for the Road Project.
The City shall include in Base Bid Schedule A, the following Bid Items: Mobilization; SPCC
Plan; Project Temporary Traffic Control; and Portable Changeable Message Sign.
1.2 The City shall award the project to the bidder with the lowest combined responsible bid for the
total base bid schedules.
1.3 The City shall have contractual control over the resultant construction contract and shall be the
administrator for the combined project.
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1.4 The City shall be responsible for inspection for all aspects of the design, construction and
construction management of the Road Project.
1.5 Upon public opening of the bid documents, the City will promptly provide a copy of the bid
tabulation to the County.
1.6 The City shall make payments to the contractor in accordance with the contract terms, so that
work may proceed according to schedule.
ARTICLE 2—RESPONSIBILITIES OF SPOKANE COUNTY
2.1 The plans and specifications for the construction of the Sewer Project shall be prepared by the
County.The County shall coordinate with the City and take reasonable measures to ensure that the
Sewer Project plans are compatible with the scope of work contemplated under the Road Project.
The County shall deliver the plans and specifications to the City in a timely manner so as to avoid
delay of the bid for the Road Project.
2.2 The County shall designate a "responsible person" who shall represent the County's interest
during the design and construction of the Sewer Project,and shall coordinate any modifications or
changes needed by the County in conjunction with the work.
2.3 The County shall be responsible for the inspection and testing of all work and materials which
are solely related to the construction of the Sewer Project, including compaction testing and soils
testing within the sewer trench area below the final subgrade elevation of the reconstructed road.
The County shall provide a representative to perform inspection duties relative to the construction
of the Sewer Project,as discussed above. The County's representative shall provide pay quantities
to the City for the preparation of pay estimates.
2.4 Any modifications or changes to the Sewer Project shall be coordinated by the County and
shall be acceptable to the City prior to implementation.
ARTICLE 3—ALLOCATION OF COSTS
3.1 The County's written notification to the City of its desire to proceed with the Sewer Project
shall establish a commitment to reimburse the City for those construction costs associated with
Schedule B. All additional costs associated with change orders and/or valid claims for the Sewer
Project shall be the responsibility of the County.
3.2 The City shall invoice the County monthly during construction for the amounts paid to the
contractor by the City for work on the Sewer Project. The City shall include the associated
contractor pay estimates as an attachment to the monthly invoices to the County.
3.3 Upon receipt of an invoice from the City, the County shall immediately review each invoice,
and shall bring to the City's attention any amount on an invoice that is unclear or questionable.
The County shall pay the City all unquestioned amounts within 30 days of the receipt of the
invoice.
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3.4 The County shall reimburse the City for paving and gravelling patchback costs outside the
City's proposed edge of shoulder caused by sewer work.
The Parties have executed this Agreement this Z0 day of !� Je ,2016.
CITY OF SPOKANE VALLEY SPOKANE COUNTY
�L : Mark Calhoun /Z-2-P/�p By: Kevin ' . Coq ke,P.E.
City Mannaa_er Environment. ervices Director
. : •_f.
'stine Bain Driage, City Clerk
APPROVED AS'TO FORM:
d
Office of the City Attorney
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