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2017, 02-07 Study Session AGENDA SPOKANE VALLEY CITY COUNCIL STUDY SESSION FORMAT (with some action items) Tuesday,February 7,2017 6:00 p.m. CITY HALL COUNCIL CHAMBERS 11707 East Sprague Avenue,First Floor (Please Silence Your Cell Phones During the Meeting) CALL TO ORDER ROLL CALL ACTION ITEMS: 1. CONSENT AGENDA: consists of items considered routine which are approved as a group.Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion:I move to approve the Consent Agenda. a.Approval of claim vouchers on Feb 7,2017 Request for Council Action Form Total: $761,207.63 b.Approval of Payroll for Pay Period Ending January 31,2017: $434,677.13 c.Approval of January 17,2017 Council Meeting Minutes, Study Session d.Approval of January 24,2017 Council Meeting Minutes,Formal Meeting Format 2. Second Reading Proposed Ordinance 17-002 Amending SVMC 2.15.050—Cary Driskell [public comment] 3. Second Reading Proposed Ordinance 17-003 Amending SVMC 2.40.010— Cary Driskell[public comment] 4. Resolution 17-003 Setting Street Vacation Public Hearing Before Planning Commission—Karen Kendall [public comment] 5.Motion Consideration: Council Expense Reimbursement Policy—Cary Driskell [public comment] 6.Motion Consideration: Mayoral Appointment to Governance Manual Committee —Mayor Higgins [public comment] DISCUSSION LEADER SUBJECT/ACTIVITY GOAL NON-ACTION ITEMS: 7.Mike Basinger CenterPlace Food Event:Crave! NW Discussion/Information 8. John Hohman, 2017 Amended Transportation Discussion/Information Ray Wright Improvement Program(TIP) 9. Doug Powell, City Hall Update Discussion/Information Jenny Nickerson 10.Mayor Higgins Advance Agenda Discussion/Information 11.Information Only (will not be reported or discussed):Parks&Recreation Quarterly Report 12.Mayor Higgins Council Check in Discussion/Information 13.Mark Calhoun City Manager Comments Discussion/Information ADJOURN Study Session Agenda,Feb 7,2017 Page 1 of 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: February 7, 2017 Department Director Approval: El Check all that apply: ® consent [' old business ❑ new business ❑ public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER LIST VOUCHER NUMBERS TOTAL AMOUNT 01/19/2017 5748; 5761-5764; 40397 $216,958.12 01/20/2017 40398-40425 $361,318.95 01/20/2017 40426-40449 $ 11,285.39 01/24/2017 40450-40471 $ 430.00 01/25/2017 7010, 7011 $ 310.00 01/27/2017 40472-40496 $ 76,033.45 01/31/2017 40497-40504; 72128; 1450937; 19859451 $ 94,871.72 GRAND TOTAL: $761,207.63 Explanation of Fund Numbers found on Voucher Lists p001 - General Find Other Funds 001.011.000.511. City Council 101 —Street Fund 001.013.000.513. City Manager 103—Paths &Trails 001.013.015.515. Legal 105 —Hotel/Motel Tax 001.016.000. Public Safety 106—Solid Waste 001.018.013.513. Deputy City Manager 120 -CenterPlace Operating Reserve 001.018.014.514. Finance 121—Service Level Stabilization Reserve 001,018.016.518. Human Resources 122—Winter Weather Reserve 001.032.000. Public Works 123—Civil Facilities Replacement 001,058.050.558, CED -Administration 204—Debt Service 001.058.051.558. CED--Economic Development 301 --REET 1 Capital Projects 001.058.055,558. CED—Development Services-Engineering 302 - REET 2 Capital Projects 001.058.056.558. CED—Development Services-Planning 303—Street Capital Projects 00I.058.057.558 CED—Building • 309—Parks Capital Grants 001.076.000.576. Parks & Rec—Administration 310—Civic Bldg Capital Projects 001.076.300.576. Parks &Rec-Maintenance 311 ---Pavement Preservation 001.076.301.571. Parks &Rec-Recreation 312—Capital Reserve 001.076.302.576. Parks &Rec-Aquatics 314-- Railroad Grade Separation Projects 001.076.304.575. Parks &Rec- Senior Center .402—Stormwater Management 001.076.305.571. Parks &Rec-CenterPlace 403--Aquifer Protection Area 001.090.000.511. General Gov't-Council related 501 —Equipment Rental &Replacement 001.090.000.514. General Gov't-Finance related 502—Risk Management 001.090.000.517. General Gov't-Employee supply 001.090.000.518. General Gov't- Centralized Services 001.090.000.519. General Gov't-Other Services 001.090.000.540. General Gov't-Transportation 001.090.000.550. General Gov't-Natural & Economic 001.090.000.560. General Gov't-Social Services 001.090.000.594. General Gov't-Capital Outlay 001.090.000.595. General Gov't-Pavement Preservation RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Voucher Lists vchlist Voucher List Page: 1 01/1912017 3:23:46PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 5748 1/20/2017 002227 IDAHO TAX COMMISSION Ben71470 001.231.50.03 IDAHO STATE TAX BASE:PAYMENT 1,482.62 Total: 1,482.62 5761 1/20/2017 000048 VANTAGE TRANSFER AGENTS,401A PLAN Ben71472 001.231.14.00 401A:PAYMENT 47,605.68 Total: 47,605.68 5762 1/20/2017 000162 VANTAGE TRANSFER AGENTS,401A EXEC PI Ben71474 001.231.14.00 401 EXEC PLAN:PAYMENT 14,846.38 Total: 14,846.38 5763 1/20/2017 000145 VANTAGEPOINTTRANSFERAGENTS,457 PU Ben71476 001.231.18.00 457 DEFERRED COMPENSATION:PAY! 30,567.52 Total: 30,567.52 5764 1/20/2017 000682 EFTPS Ben71478 314.231.12.00 FEDERAL TAXES:PAYMENT 82,755.92 Total: 82,755.92 40397 1/20/2017 000210 CITY OF SPOKANE VALLEY Ben71468 001.231.28.00 HEALTH REIMBURSEMENT ACCOUNT: 39,700.00 Total: 39,700.00 6 Vouchers for bank code: apbank Bank total: 216,958.12 6 Vouchers in this report Total vouchers: 216,958.12 Page: 1 vchlist Voucher List Page:--4 0112012017 1:26:19PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 40398 1/20/2017 003078 ALLWEST TESTING&ENGINEERING 83547 313.000.215.594 ON CALL MATERIALS TESTING 3,868.75 Total : 3,868.75 40399 1/20/2017 000030 AVISTA Dec 2016 101.042.000.542 UTILITIES: PW MASTER AVISTA 29,254.80 Dec 2016 001.076.300.576 UTILITIES: PARKS MASTER AVISTA 9,476.77 Total : 38,731.57 40400 1/20/2017 004231 BELSBY ENGINEERING 16395 303.000.250.595 16-146: 0250 SURVEY SERVICES 4,900.00 Total : 4,900.00 40401 1/20/2017 000796 BUDINGER&ASSOCIATES INC M14310-21 303.303.155.595 0155-SULL1VAN BRIDGE MATERIAL 906.10 M16481-3 311.000.226.595 16-020: 0226 MATERIALS TESTING 3,254.25 S16533-2 303.000.201.595 16-020E:0201-GEOTECHNICAL SEC 876.62 Total : 5,036.97 40402 1/20/2017 000729 CH2MHILL INC 4044238 303.303.155.595 0155-SULLIVAN RD W BRIDGE SL 2,968.52 Total : 2,968.52 40403 1/20/2017 000683 DAVID EVANS &ASSOCIATES 390957 101.042.000.542 SPV TRAFFIC SERVICES 2016-17 10,109.09 Total : 10,109.09 40404 1/20/2017 000734 DEPT OF TRANSPORTATION RE-313-ATB61213098 311.000.188.595 0188: CONSTRUCTION ENGINEER] 93.85 Total : 93.85 40405 1/20/2017 003682 EPIC LAND SOLUTIONS INC 1216-0614 303.303.123.595 0123-RW SERVICES 15,325.41 1216-0644 303.303.166.595 0166-RW SERVICES 862.50 1216-0652 303.000.223.595 CIP 223: 15-073 E RW SERVICES 2,485.75 1216-0671 303.000.247.595 15-073F:0247 REAL ESTATE ACQUI 1,670.78 Total : 20,344.44 40406 1/20/2017 001447 FREE PRESS PUBLISHING INC 46727 402.000.193.531 LEGAL PUBLICATION 94,40 Total : 94.40 40407 1/20/2017 001732 GREATER SPOKANE SUBSTANCE 2016 Final 001.090.000.560 2016 SOC SER GRANT REIMBURSI 2,409.21 Total : 2,409.21 40408 1/20/2017 005353 INTERMOUNTAIN MATERIALS,TESTING 7970 303.000.238.595 0238: 16-036 MATERIALS TESTING 229.10 Page: ...,,'t vchlist Voucher List Pager 01/20/2017 1:26:19PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 40408 1/20/2017 005353 005353 INTERMOUNTAIN MATERIALS,TEST (Continued) Total : 229.10 40409 1/20/2017 002552 MDM CONSTRUCTION INC. 6466R 101.000.000.542 ON-CALL ROAD GRADERS,WORK 30,925.00 Total : 30,925.00 40410 1/20/2017 005475 MICHAEL&ALEXANDER PLLC 15704 001.013.015.515 LEGAL SERVICES 3,082.50 Total : 3,082.50 40411 1/20/2017 000636 MOORE IACOFANO GOLTSMAN, INC. 0047095 309.000.227.595 PROFESSIONAL SERVICES 3,010.38 Total : 3,010.38 40412 1/20/2017 000307 OFFICE OF THE STATE TREASURER DECEMBER 2016 001.016.000.586 STATE REMITTANCE 34,067.34 Total : 34,067.34 40413 1/20/2017 005048 PARAMETRIX INC 22-30807 303.000.251.595 PROFESSIONAL SERVICES 8,997.38 Total : 8,997.38 40414 1/20/2017 001089 POE ASPHALT PAVING INC. 45264 101.000.000.542 SPOKANE VALLEY WINTER RESPC 56,850.65 Total : 56,850.65 40415 1/20/2017 000994 SIMPSON ENGINEERS INC. 16422-02 303.000.239.595 0239 PROFESSIONAL SERVICES 1,418.48 16471-01 303.303.166.595 0166 PROFESSIONAL SERVICES 5,198.47 16499-01 311.000.229.595 0229 PROFESSIONAL SERVICES 4,600.00 16541-01 311.000.221.595 0221 PROFESSIONAL SERVICES 5,800.00 16571-01 314.000.223.595 0223-PROFESSIONAL SERVICES 918.96 16579-01 303.000251.595 0251 PROFESSIONAL SERVICES 944.18 16580-01 311.000.255.595 0255 PROFESSIONAL SERVICES 867.33 Total : 19,747.42 40416 1/20/2017 000308 SPOKANE CO PROSECUTING ATTY DECEMBER 2016 001.016.000.586 CRIME VICTIMS COMPENSATION F 511,43 Total : 511.43 40417 1/20/2017 000459 SPOKANE CO TITLE CO 5-SP7444 314.000.223.595 OWNER'S POLICY-CIP 0223-PINE 572.85 Total : 572.85 40418 1/20/2017 000001 SPOKANE CO TREASURER 110100153 101.042.000.542 SIGNAUSIGN/BEACON MAINTENAI 49,424.10 50315383 402.402.000.531 STORMBILL APPLICATION USAGE: 1,200.00 50315414 402.402.000.531 2016 LIC. PICTOMETRY IMAGERY 8,755.02 Page: e../vchlist Voucher ListPage: —...a--- 01120/2017 ..3-0112012017 1:26:19PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 40418 1/20/2017 000001 000001 SPOKANE CO TREASURER (Continued) Total : 59,379.12 40419 1/20/2017 000451 SPOKANE REG SPORTS COMMISSION 4th QTR 2016 105.000.000.557 2016 LODGING TAX GRANT REIMB 30,400.00 Total : 30,400.00 40420 1/20/2017 000093 SPOKESMAN-REVIEW,THE 468539 001,013.000.513 ADVERTISING ACCT 42365 2,972.94 Total : 2,972.94 40421 1/20/2017 000065 STAPLES ADVANTAGE 3322572906 001.013.000.513 OFFICE SUPPLIES: LEGISLATIVE 35.43 Total : 35.43 40422 1/20/2017 003175 VISIT SPOKANE Dec 2016 105.000.000.557 2016 LODGING TAX GRANT REIMB 13,637.50 Total : 13,637.50 40423 1/20/2017 000140 WALT'S MAILING SERVICE LTD 53715 303.303.123.595 POSTAGE SERVICES 660.41 Total : 660.41 40424 1/20/2017 000038 WASTE MANAGEMENT OF SPOKANE 0064955-1518-8 402.402.000.531 WASTE MGMT: PW DEC 2016 3,746.11 Total : 3,746.11 40425 1/20/2017 000158 WELCH COMER&ASSOC. INC 2016885 309.000.237.595 16-058: CIP 0237 ENGINEERING S1. 3,936.59 Total : 3,936.59 28 Vouchers for bank code : apbank Bank total : 361,318.95 28 Vouchers in this report Total vouchers : 361,318.95 Page: -vchlist Voucher List Page: 01/20/2017 4:18:37PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 40426 1/20/2017 004439 BIRCH COMMUNICATIONS INC 23061810 001.076.305.575 PHONE SERVICE AT CENTERPLAC 219.00 Total : 219.00 40427 1/20/2017 000918 BLUE RIBBON LINEN SUPPLY INC 9819994 001.076.305.575 LINEN SERVICE AND SUPPLY AT C 56.82 S0154390 001.076.305.575 LINEN SERVICE AND SUPPLY AT C 12.83 Total : 69.65 40428 1/20/2017 001888 COMCAST January 2017 001.090.000.518 INTERNET CITY HALL 115.65 Total : 115.65 40429 1/20/2017 002604 DELL FINANCIAL SERVICES LLC 78829729 001.090.000.548 COMPUTER LEASE:001-8922117-0 1,006.63 78843082 001.090.000.548 COMPUTER LEASE:001-8922117-0 1,049.27 78853740 001.090.000.548 COMPUTER LEASE:001-8922117-0 1,049.27 Total : 3,105.17 40430 1/20/2017 002920 DIRECTV INC 30365099315 101.042.000.543 CABLE SERVICE FOR MAINTENAN 57.99 Total : 57.99 40431 1/20/2017 003697 ELECTRIC LIGHTWAVE LLC 14378561 001.090.000.586 INTERNET SERVICE 239.05 Total : 239.05 40432 1/20/2017 004152 EVENT RENTS, LLC 30320-2 001.076.305.575 SUPPLY RENTALS FOR CENTERPL 30.38 Total : 30.38 40433 1/20/2017 004813 FIRST CHOICE COFFEE SERVICES 162741 001.076.305.575 COFFEE SUPPLIES AT CENTERPLI 205.12 Total : 205.12 40434 1/20/2017 000007 GRAINGER 9324033795 001.076.305.575 SUPPLIES FOR CENTERPLACE 38.71 Total : 38.71 40435 1/20/2017 000321 GREATER SPOKANE INC 111834 001.076.305.575 2017 ANNUAL MEMBERSHIP DUES 700.00 Total : 700.00 40436 1/20/2017 003297 HIGGINS, LEWIS ROD Expenses 001.011.000.511 EXPENSE REIMBURSEMENT 18.89 Total : 18.89 40437 1/20/2017 003277 INLAND NW BUSINESS ALLIANCE 22321 001.076.305.575 BUSINESS LISTING&ADVERTISED 1,350.00 Page: ,♦yt „_._. vchlist Voucher List Page: C,42 —2.---- _ 01/20/2017 4:18:37PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 40437 1/20/2017 003277 003277 INLAND NW BUSINESS ALLIANCE (Continued) Total : 1,350.00 40438 1/20/2017 001635 ISS FACILITY EVENT SERVICES 1137146 001.076.305.575 EVENT SVCS AT CENTERPLACE 100.09 Total : 100.09 40439 1/20/2017 000012 JOURNAL OF BUSINESS INV003201079 001.076.305.575 ADVERTISING FOR CENTERPLACE 1,380.00 Total : 1,380.00 40440 1/20/2017 002466 KENWORTH SALES COMPANY SPOIN2138557 101.000.000.542 SUPPLIES FOR SNOWPLOWS 51.62 Total : 51.62 40441 1/20/2017 005476 MAVERIK, INC BLD-2017-0072 001.058.059.322 PERMIT REFUND: BLD-2017-0072 250.00 Total : 250.00 40442 1/20/2017 000652 OFFICE DEPOT INC. 891269319001 001.090.000.518 OFFICE SUPPLIES:GEN GOV 37.05 892817240001 001,076.301.571 OFFICE SUPPLIES: CENTERPLACE 202.45 892817412001 001.076.301.571 OFFICE SUPPLIES: PARKS AND RE 34.45 892841471001 001.076.000.576 OFFICE SUPPLIES: PARKS AND RE 22.06 892841748001 001.076.000.576 OFFICE SUPPLIES: PARKS AND RE 10.51 893769580001 001.090.000.518 OFFICE SUPPLIES: GEN GOV 26.67 893769723001 001.090.000.518 OFFICE SUPPLIES:GEN GOV 45.48 Total : 378.67 40443 1/20/2017 000415 ROSAUERS FOOD&DRUG CENTER 10-1722632 001.076.305.575 SUPPLIES FOR CENTERPLACE 48.89 Total : 48.89 40444 1/20/2017 002520 RWC GROUP 42873N 101.000.000.542 SUPPLIES FOR SNOW PLOW#20z 63.00 42892N 101.000.000.542 SUPPLIES FOR SNOWPLOW#205 66.72 Total : 129.72 40445 1/20/2017 003312 TAYLOR,CHELSIE Expenses 001.018.014.514 EXPENSE REIMBURSEMENT 335.55 Total : 335.55 40446 1/20/2017 000468 TRANSOFT SOLUTIONS INC. 126474 001.032.000.543 AUTOTURN MAP RENEWAL SINGL 770.00 Total : 770.00 40447 1/20/2017 003649 TROPHIES UNLIMITED 484852 001.076.305.575 NAME TAGS FOR CP EMPLOYEES 12.50 Page: vchlist Voucher List Page: 01/20/2017 4:18:37PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 40447 1/20/2017 003649 003649 TROPHIES UNLIMITED (Continued) Total : 12,50 40448 1/20/2017 000962 WSBA 2017 001.013.015.515 LICENSING: DRISKELL 24087, LAM 865.00 Total : 865.00 40449 1/20/2017 001885 ZAYO GROUP LLC January 2017 001.090.000.518 INTERNET SERVICE 560.73 January 2017 001.090.000.518 NETWORK INFRASTRUCTURE ACC 253.01 Total : 813.74 24 Vouchers for bank code : apbank Bank total : 11,285.39 24 Vouchers in this report Total vouchers : 11,285.39 1,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that 1 am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: vchiist Voucher List Page:6 ..-1---- 01124/2017 10:00:31AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 40450 1/24/2017 005479 AMERICAN INNOVATIONS CRY WOLF REFUND 001.016.000.342 FALSE ALARM REFUND PERMIT VE 25.00 Total : 25.00 40451 1/24/2017 005471 BARLOW, KEVIN CRY WOLF REFUND 001.016.000.342 FALSE ALARM REFUND PERMIT V; 15.00 Total : 15.00 40452 1/24/2017 005467 CRAFT, NATALIE CRY WOLF REFUND 001.016.000.342 FALSE ALARM REFUND PERMIT V; 15.00 Total : 15.00 40453 1/24/2017 005461 DERBY, KAREAN&ALFRED CRY WOLF REFUND 001.016.000,342 FALSE ALARM REFUND PERMIT V1 15.00 Total : 15.00 40454 1/24/2017 005481 ECKERT,JANET&BRUCE CRY WOLF REFUND 001.016.000.342 FALSE ALARM REFUND PERMIT VE 15.00 Total : 15.00 40455 1/24/2017 005462 FEEL GOOD INK CRY WOLF REFUND 001.016.000.342 FALSE ALARM REFUND PERMIT V1 25.00 Total : 25.00 40456 1/24/2017 005464 GIBSON SR, ROBERT&JANEL CRY WOLF REFUND 001.016.000.342 FALSE ALARM REFUND V1640 15.00 Total : 15.00 40457 1/24/2017 005468 GREEN, MICHAEL CRY WOLF REFUND 001.016.000.342 FALSE ALARM REFUND PERMIT V:: 15.00 Total : 15.00 40458 1/24/2017 005477 HUBER TRAILERS CRY WOLF REFUND 001.016.000.342 FALSE ALARM REFUND PERMIT VE 25.00 Total : 25.00 40459 1/24/2017 005482 KELLEY,JANA CRY WOLF REFUND 001.016.000.342 FALSE ALARM REFUND PERMIT VE 15.00 Total : 15.00 40460 1/24/2017 005460 KOHLS DEPARTMENT STORE#1217 CRY WOLF REFUND 001.016.000.342 FALSE ALARM REFUND PERMIT V1 25.00 Total : 25.00 40461 1/24/2017 005470 MIKESELL, EDWIN CRY WOLF REFUND 001.016.000.342 FALSE ALARM REFUND PERMIT V; 15.00 Total : 15.00 40462 1/24/2017 005485 PERRY, FREDERICK CRY WOLF REFUND 001.016.000.342 FALSE ALARM REFUND PERMIT V7 15.00 Page: ---1---- vchlist Voucher List Page: 01/24/2017 10:00:31AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 40462 1/24/2017 005485 005485 PERRY, FREDERICK (Continued) Total : 15.00 40463 1/24/2017 005459 PSOMAS&WARNICA PLLC CRY WOLF REFUND 001.016.000.342 FALSE ALARM REFUND PERMIT Vi 25.00 Total : 25.00 40464 1/24/2017 005484 SANDERS FAMILY DENTAL CRY WOLF REFUND 001.016.000.342 FALSE ALARM REFUND PERMIT V"r 25.00 Total : 25.00 40465 1/24/2017 005478 SHAMROCK MACHINING INC CRY WOLF REFUND 001.016.000.342 FALSE ALARM REFUND PERMIT VE 25.00 Total : 25.00 40466 1/24/2017 005465 SPORTS CARDS NW CRY WOLF REFUND 001.016.000.342 FALSE ALARM REFUND PERMIT V: 25.00 Total : 25.00 40467 1/24/2017 005463 TACO BELL CRY WOLF REFUND 001.016.000.342 FALSE ALARM REFUND PERMIT VI 25.00 Total : 25.00 40468 1/24/2017 005466 VICTORY FAITH FELLOWSHIP CRY WOLF REFUND 001.016.000.342 FALSE ALARM REFUND PERMIT Vc 25.00 Total : 25.00 40469 1/24/2017 005480 WELDY, RETTA CRY WOLF REFUND 001.016.000.342 FALSE ALARM REFUND PERMIT VE 15.00 Total : 15.00 40470 1/24/2017 005469 WHITEHEAD,WILLIAM CRY WOLF REFUND 001.016.000.342 FALSE ALARM REFUND PERMIT W: 15.00 Total : 15.00 40471 1/24/2017 005483 WITTER, KENNETH CRY WOLF REFUND 001.016.000.342 FALSE ALARM REFUND PERMIT VE 15.00 Total : 15.00 22 Vouchers for bank code: apbank Bank total : 430.00 22 Vouchers in this report Total vouchers : 430.00 Page: / vchlist Voucher List Page: 01/25/2017 8:03:07AM Spokane Valley Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 7010 1/25/2017 005488 GILLAM, PETRA PARKS REFUND 001.237.10.99 REFUND SWIM LESSION REGISTR 35.00 Total : 35.00 7011 1/25/2017 005487 WADKINS,SUSANNE PARKS REFUND 001.237.10.99 REFUND: MUSIC TOGETHER WINT 275.00 Total : 275.00 2 Vouchers for bank code : pk-ref Bank total : 310.00 2 Vouchers in this report Total vouchers : 310.00 I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: vchlist Voucher List Page: fi 01/27/2017 11:33:44AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 40472 1/27/2017 000173 BINGAMAN, GREG Expenses 001.018.014.514 EXPENSE REIMBURSEMENT 27.66 Total : 27.66 40473 1/27/2017 000572 CARTER,CAROL Expenses 001.076.305.575 EXPENSE REIMBURSEMENT 43.56 Total : 43.56 40474 1/27/2017 000322 CENTURYLINK Jan 2017 001.076.000.576 2017 PHONE SVCS:ACCT 509 Z14- 529.34 Total : 529.34 40475 1/27/2017 000571 CODE PUBLISHING COMPANY 55354 001.013.000.513 ELECTRONIC CODE UPDATE 4,940.42 Total : 4,940.42 40476 1/27/2017 000326 CONSOLIDATED IRRIGATION#19 January 2017 001.076.305.575 UTILITIES: CENTERPLACE 68.37 Total : 68.37 40477 1/27/2017 003255 DAY WIRELESS SYSTEMS 587150 101.042.000.543 TOWER RENTAL 208.13 Total : 208.13 40478 1/27/2017 003615 DLT SOLUTIONS 51346943 001.032.000.543 AUTODESKAUTOCAD SUPPORT R 12,134.57 Total : 12,134.57 40479 1/27/2017 004206 EARTHCAM INC WS1218169439 303.303.155.595 CAMERA SYSTEMS W/MANAGED ; 900.00 Total : 900.00 40480 1/27/2017 004950 EIGHT31 CONSULTING 1037 313.000.215.594 PROFESSIONAL SERVICES 4,500.00 Total : 4,500.00 40481 1/27/2017 004808 FRED PRYOR SEMINARS 21244425 001.076.305.575 FRED PRYOR SEMINARS: MOAT, B 399.00 Total : 399.00 40482 1/27/2017 002568 GRANICUS INC 83952 001.011.000.511 MAINTENANCE FOR FEBRUARY 2C 777.16 Total : 777.16 40483 1/27/2017 005415 HILL MANUFACTURING CO INC 921370-270 001.076.305.575 SUPPLIES FOR CENTERPLACE 193.52 Total : 193.52 40484 1/27/2017 004632 LEVEL 3 COMMUNICATIONS 50983277 001.076.305.575 TELECOM SERVICES 1,159.15 Page: /` "vchlist Voucher List Page:/ —2-- 01/27/2017 11:33:44AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 40484 1/27/2017 004632 004632 LEVEL 3 COMMUNICATIONS (Continued) Total : 1,159.15 40485 1/27/2017 000252 LOWE'S BUSINESS ACCOUNT Jan 2017 001.076.301.571 OPERATING SUPPLIES: PARKS 98.62 Total : 98.62 40486 1/27/2017 000435 NCW CHAPTER OF ICC Res Group 9769 001.058.057.558 ANNUAL BUILDING OFFICIALS SH( 325.00 Res Group 9769 001.058.057.558 ANNUAL BUILDING OFFICIAL SHOE 325.00 Total : 650.00 40487 1/27/2017 000193 NORTHWEST CHRISTIAN SCHOOL INC February 2017 001.090.000.518 CITY HALL RENT FEB 2017 36,221.75 Total : 36,221.75 40488 1/27/2017 000652 OFFICE DEPOT INC. 894868660001 001.076.301.571 OFFICE SUPPLIES: REC AND CEN' 102.00 Total : 102.00 40489 1/27/2017 001860 PLATT ELECTRICAL SUPPLY L182351 001.016.000.521 PRECINCT SUPPLIES FOR PRECII\ 138.27 L182365 001.076.305.575 SUPPLIES FOR CENTERPLACE 41.98 Total : 180.25 40490 1/27/2017 005490 PUREFORCE 4342280 001.076.305.575 SUPPLIES FOR CENTERPLACE 178.25 Total : 178.25 40491 1/27/2017 000675 RAMAX PRINTING&AWARDS INC 29022 001.018.013.513 NAME PLATE AND TAG: HOHMAN 27.72 Total : 27.72 40492 1/27/2017 003407 RIGHT! SYSTEMS INC S1-150634 001.090.099.594 JUNIPER EX4300 48 PORT SERVE 8,220.00 Total : 8,220.00 40493 1/27/2017 004029 ROSS PRINTING COMPANY 097713 001.076.305.575 PRINTING FOR CENTERPLACE 978.30 Total : 978.30 40494 1/27/2017 000324 SPOKANE CO WATER DIST#3 JAN 2017 402.402.000.531 WATER CHARGES FOR JAN 2017 137.69 Total : 137.69 40495 1/27/2017 003532 STERICYCLE COMMUNICATION SOLUT 8010511886 001.076.305.575 ANSWERING SVC FOR CENTERPL 39.44 Total : 39.44 40496 1/27/2017 000167 VERA WATER&POWER Jan 2017 101.042.000.542 UTILITIES:JAN 2017-MASTER BIL 3,318.55 Page: L vchiist Voucher List Page: 01127/2017 11:33:44AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 40496 1/27/2017 000167 000167 VERA WATER&POWER (Continued) Total : 3,318.55 25 Vouchers for bank code : apbank Bank total : 76,033.45 25 Vouchers in this report Total vouchers : 76,033.45 I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: n" vchlist Voucher List Page: / ---- 01/31/2017 8:12:35AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 40497 1/31/2017 000150 ALLIED FIRE&SECURITY JC1022024 001.090.000.594 INSTALL CARD KEY ACCESS SYST 4,432.28 Total : 4,432.28 40498 1/31/2017 004278 ARCHITECTS WEST INC 8919 313.000.215.594 0215-CITY HALL DESIGN&CN AEA 26,269.80 8922 001.058.056.558 PROFESSIONAL SERVICES-CITY 6,059.88 Total : 32,329.68 40499 1/31/2017 000734 DEPT OF TRANSPORTATION RE-313-ATB70117039 101.042.000.542 REIMBURSE TRAFFIC SVCS MAINZ 14,947.62 RE-313-ATB70117048 101.042.000.542 REIMBURSE ROADWAY MAINT 25,485.32 Total : 40,432.94 40500 1/31/2017 000746 EMPLOYMENT SECURITY DEPT 000-217156-00-2 502.502.000.517 4TH QTR 2016 UI TAX 2,073.89 Total : 2,073.89 40501 1/31/2017 003682 EPIC LAND SOLUTIONS INC 1116-0652 303.000.223.595 CIP 223: 15-073 E RW SERVICES 938.75 Total : 938.75 40502 1/31/2017 001926 FARR,SARAH EXPENSES 001.018.014.514 EXPENSE REIMBURSEMENT 43.20 Total : 43.20 40503 1/31/2017 003190 LUKINS&ANNIS P.S 358480 001.013.015.515 PROFESSIONAL SERVICES 52.50 359069 001.013.015.515 PROFESSIONAL SERVICES 142.50 Total : 195.00 40504 1/31/2017 002520 RWC GROUP 42657N 101.000.000.542 SNOWPLOW-POWER STEERING 1,515.28 Total : 1,515.28 72128 1/27/2017 000409 DEPT OF REVENUE 004 001.076.301.586 LEASEHOLD EXCISE TAX 2,457.04 Total : 2,457.04 1450937 1/20/2017 002244 AOT PUBLIC SAFETY CORPORATION CRY WOLF 001.016.000.521 CRY WOLF REFUND CALCULATIOF 6,745.08 Total : 6,745.08 19859451 1/27/2017 000409 DEPT OF REVENUE Q4-2016 001.076.302.576 COMBINED EXCISE TAX RETURN 3,708.58 Total : 3,708.58 11 Vouchers for bank code: apbank Bank total : 94,871.72 Page: ,...—I------- CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: February 7, 2017 Department Director Approval : Item: Check all that apply: ® consent ❑ old business [' new business [' public hearing [' information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Pay Period Ending January 31, 2017 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Budget/Financial impacts: Employees Council Total Gross: $ 295,050.95 $ 5,475.00 $ 300,525.95 Benefits: $ 120,844.97 $ 13,306.21 $ 134,151.18 Total payroll $ 415,895.92 $ 18,781.21 $ 434,677.13 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri DRAFT MINUTES SPOKANE VALLEY COUNCIL MEETING STUDY SESSION Spokane Valley City Hall Council Chambers Spokane Valley,Washington January 17,2017 Attendance: Councilmembers Staff Rod Higgins, Mayor Mark Calhoun, City Manager Arne Woodard,Deputy Mayor Cary Driskell, City Attorney Caleb Collier, Councilmember John Hohman,Deputy City Manager Pam Haley, Councilmember Erik Lamb,Deputy City Attorney Mike Munch, Councilmember Mike Stone,Parks&Recreation Director Ed Pace, Councilmember Chelsie Taylor,Finance Director Sam Wood, Councilmember Morgan Koudelka, Sr. Administrative Analyst Mark Werner,Police Chief Carolbelle Branch,Public Information Officer Christine Bainbridge, City Clerk Mayor Higgins called the meeting to order at 6:00 p.m. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. 1. District Court Contract—Morgan Koudelka Senior Administrative Analyst Koudelka welcomed presiding Judge Walker, Judge Tripp, Judge Smith, Court Administrator Witter, and other District Court staff members in the audience, and he thanked them for attending tonight. Mr. Koudelka mentioned the Court's previous presentation to Council, as well as information from them addressing some previous concerns about the functions of the Court. Mr.Koudelka went through his PowerPoint presentation explaining about our City's contracted Court services; that the length of the contract and termination notice is governed by state statute, and because the District Court judges are elected positions and serve four-year terms, and the number of judges and judicial salaries are set by the state,the terms and notifications exceed our standard contract terms and are dictated by the state. Mr. Koudelka stated that as Council wants to be notified prior to a contract automatically renewing, and because of state requirements,if our City does not provide notice to terminate the contract by February 1, 2017, the City will be required to complete the final two years of the current judges' terms as well as the next four-year terms. Mr. Koudelka showed a chart of historical costs and cases, showing that our total cases have decreased dramatically since 2010, as well as our actual cost, which is due to several factors, some of which include recent improvements to the cost methodology, pre-file diversion, and specialized courts.Mr. Koudelka said our contract with the Court is for full service which includes all staff as well as full-time judges,courtrooms,and staff support; and in summary,recommended we remain with the current contract as costs are lower,the service is consistent,there is greater staff coverage and greater expertise and historical knowledge,and the court is co-located and has existing relationships with the Prosecutors,Public Defenders,and Jail; and he added,the Court is very receptive to making improvements. Deputy Mayor Woodard said if we were to handle the system ourselves, perhaps a better place to start would be with our own public defender or prosecutor,otherwise,we would need more staff and buildings. Mr. Koudelka agreed and said a more typical place to start would be with a prosecutor as that is where the process starts with the system. Councilmember Collier asked about the cost if we were to have our own prosecutor,and Mr.Koudelka said based on his previous studies,it would be about$400,000,and then add another $150,000 to that because of staffing and housing needs. Councilmember Pace said that this court Council Study Session:01-17--2017 Page 1 of 6 Approved by Council: DRAFT seems to continuously improve;they offer excellent customer service and are good for our city. There was consensus to continue the current contract. 2. Service Animals—Erik Lamb Via his PowerPoint presentation, Deputy City Attorney Lamb explained that this topic came about due to citizen comments to Council about local businesses not enforcing service animals laws,including allowing non-service animals in buildings,which animals can disrupt service animals;and based on those comments, Council requested further information. Mr.Lamb explained that the laws governing service animals include the Americans with Disabilities Act(ADA),and the Washington Law Against Discrimination(WLAD);he defined "service animal" according to the ADA and the WLAD; mentioned the requirement for animal training; and that according to ADA,two questions may be asked: "is the dog or miniature horse required because of a disability"; and"what work or task has the animal been trained to perform." He also mentioned that there is no requirement for certification, licensing, vests, documentation, patches, evidence or other proof and entities may not ask for such proof. Mr. Lamb explained the circumstances of excluding service animals,such as the animal not under the handler's control,or the animal not being housebroken.Mr.Lamb also noted that concerning enforcement, individuals who are discriminated against could bring lawsuits against the discriminating entity, and there is also the possibility of filing criminal charges for interference with service animals. Mr. Lamb said the City is required to allow access within City facilities,can require that the animals be vaccinated, but cannot require the animals to demonstrate training, nor make service animal registration mandatory. He also noted a City cannot ban certain breeds of dogs. Councilmember Pace said he understands that businesses might be reluctant to ask the two questions, as they don't want to make a scene or initiate a lawsuit; and he asked if there is anything the City could to do help those ladies get out the information to the public; perhaps an ad in our Hot Topics Newsletter about the two questions to ask. Mr. Lamb said there is generally a cost to enforcement,but that education is the key component as he feels many businesses are unaware of what they can do or ask; also some people believe they have a "comfort" animal so they too need to be educated about what constitutes a service animal; and he said there is nothing to preclude us from doing an educational promotion. Deputy Mayor Woodard suggested we could get copies of the flyers and put with our other brochures in City Hall, or maybe we could even make copies with permission from the City Manager. Mr. Calhoun noted we could look to make space in the reception area; said many times space is a factor in the Hot Topics Newsletter, but there are times when we have limited extra space.Mr. Lamb mentioned that there are some businesses, like some pet stores where animals are welcome. Mr. Lamb said he will work with the City Manager and staff to get out some information, and Council concurred. Mr. Calhoun mentioned he would get contact information from those two ladies. 3. Sidewalk Snow Committee Update —Cary Driskell City Attorney Driskell went over the background of the issue of snow and ice on sidewalks which lead to the formation of this committee; he noted the committee members,that they met twice, and that a copy of the meeting notes is provided in tonight's packet materials. Mr. Driskell noted that there are regulations concerning the removal of snow and ice from public sidewalks, as stated in our Nuisance provision of our Municipal Code;which means if we get a complaint,we would contact that person to remedy the problem, and if not remedied,we would give thirty days'notice to remedy;but that the thirty day notice really doesn't provide an adequate remedy for not removing snow and ice from sidewalks. Mr. Driskell stated that last August staff brought Council some suggested solutions,which included having an infraction policy if the snow or ice wasn't cleared within forty-eight hours;that Council then asked for additional language,and at a subsequent meeting, Council said they wanted to broaden their scope of options, hence asked for the formation of this committee. Mr. Driskell stated that the committee does not contemplate meeting again unless Council wants the issue considered further. Council Study Session:01-17--2017 Page 2 of 6 Approved by Council: DRAFT Councilmember Wood said that committee member Laura Padden called him and said that there was no formal recommendations form the committee; that nothing was voted on,just a lot of discussion. Mr. Driskell said that at the end of the committee's meeting, he summarized the various discussion points, as noted in his January 17, 2017 Request for Council Action Form, and said that the first thing was for the City to look at taking over responsibility for the sidewalks like we pay for plowing of the streets; and after summarizing everything from that meeting, he asked the committee if they agreed on the set of recommendations to Council. Councilmember Pace agreed with Mr. Driskell's statement, and said the committee wanted to think of the recommendations as options to talk about. Mr. Driskell stated that also during those meetings, staff did not recommend one way or another, but tried to provide information to consider the options, it was a type of brainstorming session; and said he was left with the impression that the committee did recommend the City take on the responsibility for getting those sidewalks cleared as they likely won't get done any other way. Councilmember Pace said he also remembered that the idea was for the City to take on the sidewalks on the business streets, arterials, Safe Routes to Schools; and he remembered saying that was the least objectionable of all the rest. Mr. Driskell noted the difference between Tier 1 and Tier 2, with Tier 1 having the highest priority with busier streets, higher traffic, and more people trying to use those sidewalks,in addition to the kids walking to and from school; he said just the Tier 1 includes 154 miles of sidewalks and that didn't even include the Safe Routes to Schools. Mr. Driskell also noted the committee discussed some of the problem areas such as fences or walls built right up to the sidewalk. In addition to Tier 1 being the highest priority,Mr. Driskell said there was also discussion that the City has no funding mechanism nor has the City budgeted for such an expense,nor is there staff to handle that; said the charge from Council was that they don't intend to take on additional staff, and to see what can be done within the existing budget;he said he wanted to make sure the committee understood those limitations and they looked at potential funding options,with conservative estimates just to clear Tier 1, from $30,000 to $50,000 per event;with an estimated five events,that amounts to a significant amount of money so there is a need to identify some sources of revenue.Mr.Driskell explained the various funding options as noted on his January 17,2017 Request for Council Action form. Lengthy discussion ensued regarding the funding options,and the various options and costs associated with clearing sidewalks in general.Councilmember Collier noted since we promote our city as business friendly, a BID (business improvement district) doesn't promote that idea; that he doesn't want to tax citizens via a TBD (Transportation Benefit District), nor does he want a utility tax. Deputy Mayor Woodard said that some citizens criticize us for even having sidewalks; said he likes the idea of trying to encourage voluntary work; that not every area has sidewalks, but clearing sidewalks is difficult, especially when the ice and snow gets too compressed and the plows have made the berms into ice blocks; said the idea of taxing citizens for not clearing sidewalks is too hard of a sell; said he isn't against taxes to do things that must be done,but not sure he wants to tax the entire population for 20% of the roads that have sidewalks; said that perhaps for future developments of roads, we could end up with some snow storage/swale green space between the curb and sidewalks if we continue to put in sidewalks; said that there is an immediate way to help and that would be to have the plows slow down when they get next to the curb,which slows down the amount of snow put on the sidewalks;he also said he encourages people to help others. Mr.Driskell said the primary focus area for the committee was the critical need for the City to have a robust information/educational program to let citizens know what the expectations are; that there are some in our City who are unable to shovel and we need to identify realistic options for people in such a situation; he said there was a recommendation from one committee member that we identify every business that contracts for snow removal in parking lots,and we advise them that they have an obligation to clear the sidewalks as well and include that price in the bids; he said if the City takes on this obligation,we'd do it all and very few people would shovel their walk; so the idea was to have the contractors put that in future bids. Other ideas,Mr.Driskell said would be to change the development standards for roads when we have a new road Council Study Session:01-17--2017 Page 3 of 6 Approved by Council: DRAFT section paid for by private development; that we could separate out the sidewalk and put in stormwater treatment; or we could dedicate one lot for that purpose; for areas where fences have been allowed to go right up to the back of the sidewalk,he said there is no place to put the snow,so maybe future development standards would be no fence within two to three feet of the sidewalk; also there was the idea about lane configuration, and some lanes are wider than they need to be; that maybe we could on future re-builds on Sprague, put in some swale areas for stormwater and snow storage pockets; said he realizes we can't do that everyplace,but it could help in some areas; and fences behind the sidewalk two to three feet from the sidewalk could be a solution to help some of the areas over time. Mr. Driskell said that the City bought most of the plows from the Department of Transportation, and they are older machines designed for use on highways; said four of those have a bat-wing blade designed to channel snow further; perhaps we could replace the blades so it would throw the snow less far and control it better,as well as have the drivers drive a little slower to more carefully direct where that snow might end up. Councilmember Collier asked who we are to tell private property owners what they can do with their land,and Mr.Driskell explained that that is what we do tell them; for example, a property owner can't have a six-foot fence right in front of their property as it would present clearview issues, which means traffic safety issues. Councilmember Munch suggested maybe just taking care of the sidewalks on the arterials; adding that he wouldn't want to do that with taxes; he agreed with the idea of needing three feet separation between sidewalk and streets,but that there are areas like on 32nd with fences right up to the sidewalk; said he would like to see more education; likes the idea of changing the blades, and slowing the plows. Councilmember Pace said that if we changed the development regulations to make the fences three feet back,it would make that three feet worthless and it would be like stealing as the property owner couldn't use it.City Attorney Driskell disagreed that it would be sealing. Councilmember Pace said he would encourage people to pay vendors to remove the snow,but there will be some people who can't afford it; said he also does not like the idea of a TBD, and asked what is more important: clearing the sidewalks or not doing $300,000 worth of other services; that we would have to make choices; that something would have to go if it's that important; or people just need to realize we live in the Pacific Northwest and to deal with the snow and ice, and leave it alone. Mr.Driskell said he wasn't sure what to go back to the committee with;that he doesn't think they answered the bigger question, and it appears we are not ready for the City to take it on, even with just Tier 1; said there is apparently no support for adopting an infraction policy to penalize people for not doing this,and if we rely on voluntary compliance as we do now, we do so with mixed results; so it appears we don't do anything at this time except share information. Councilmember Collier asked having this paid through community service imposed by the courts,and Mr.Driskell replied that would only handle a small portion, and there would be some liability issues if someone got injured; said the program we use for picking up trash is through Geiger,and those crews are supervised;said we wouldn't be able to supervise such service, but that he would give it more thought and check around to see if that or something similar could be a viable option. Councilmember Munch said he is all for voluntary compliance,but there comes a time when people don't volunteer; said he recognizes the need to protect everyone, but also there is a responsibility not to throw more on the sidewalks. Mayor Higgins said he would like to explore the option of adding to the contractors who plow parking areas; and Councilmember Haley said she would rather fine the ones who aren't keeping the sidewalks clear,instead of taxing the ones who are; she mentioned the larger companies through the commercial area; and asked how to make sure people who can do,versus those who can't.Mr. Driskell replied that it would require staff to communicate and look at a penalty system; said his initial draft ordinance excluded citizens 65 and older or those who suffer from a disability; said we are trying to get the sidewalks cleared; and maybe the best way would be a combination of an infraction program along with the City plows doing our best not to throw up more snow and ice on the sidewalks; said property owners have some responsibility; and mentioned the idea of including Tier 2 as well. Councilmember Pace said citizens also have the burden of clearing the snow berms away from mailboxes. Deputy Mayor Woodard said it is not normally a huge issue unless you have large amounts of snow; and thinks it comes to a point when you can't find a place to put the snow; said at some point you won't get as much sidewalk cleared as we'd like,but citizens also have to try to keep on top of it; said having contractors doing some commercial Council Study Session:01-17--2017 Page 4 of 6 Approved by Council: DRAFT areas is great,but some people wouldn't know who to call. Mr. Driskell said we have a contractor list for different things, and we would maintain a list of providers who would do this for a fee, and make that list available on the City's webpage snow information section. Mayor Higgins suggested Mr.Driskell draw up a list of things that might pass the test, and come back to talk about some firm action to take. Mr. Driskell agreed and noted that if we get extraordinary conditions,we could also suspend any infractions. Mayor Higgins called for a short recess at 7:43 p.m.; he reconvened the meeting at 7:51 p.m. 4. Grant Reimbursement Authority—Cary Driskell The origin for this proposed resolution, Mr. Driskell explained, was a recent change in federal law which became effective December 1, 2016, that requires that municipalities may only submit requests for reimbursements on federal grants that are signed by a person authorized to legally bind the non-federal entity. Mr. Driskell further explained that in the process of drafting the resolution, staff discussed other situations relating to grants the Council may want to consider adopting in the interest of saving time; that the first would be to authorize the City Manager to apply for any grant under $25,000 without additional authorization by Council; the second issue would be to specifically authorize the City Manager to make minor changes to the grant level, with the authority of the granting agency, consistent with the level of authority previously granted by Council on other contracts pursuant to SVMC 3.35.010(A),which is up to $200,000 or 15% whichever is less. Mr. Driskell mentioned that staff has an internal policy that we don't apply for grants less than $3,000 as the cost to administer the grant would be more than the grant itself. There was Council consensus to move this forward at an upcoming Council meeting. 5. Amendment to Spokane Valley Municipal Code 2.15.050 City Manager—Cary Driskell City Attorney Driskell noted that our current Code states that the means for removal of a city manager would be pursuant to RCW 35A.13.130 and 140, and that those provisions represent a statutory default in the event a municipality cannot arrive at an agreeable way to complete such a task;but that it is not intended to be the exclusive means for removing a city manager. Mr. Driskell explained that City Council recently approved an employment agreement with City Manager Mark Calhoun which provides for an additional option for removal of the city manager; said that it is therefore appropriate to update the City's Code to reflect that the Council may approve additional options pursuant to an employment agreement adopted by a majority of Council in an open meeting. Mr. Driskell noted that this change may help avoid confusion in the future.There was Council consensus to move this forward for a first reading at a future meeting. 6. Taxicabs, Commercial Ridesharing—Cary Driskell City Attorney Driskell stated that a citizen had previously requested several times for council to consider adopting new municipal code provisions to regulate commercial ridesharing programs like Lyft and Uber, similar to the regulations that taxicab operations must follow; said the issue also came up in 2015 and at that time,staff sent Council a memorandum on the topic,including some pertinent legal issues.Mr.Driskell said if Council wants to regulate this, it would be a new program but there are no funds or staff for such program. Mr. Driskell noted that although the State regulates taxicabs, they do not regulate ridesharing programs and our City regulates neither. Councilmember Pace said businesses are competitive and he feels government should not interfere, and that he does not want to regulate ridesharing or taxicabs. Mayor Higgins as well as Councilmember Munch agreed that if the taxicabs want a level playing field,they have it in Spokane Valley since we do not regulate commercial ridesharing or taxicabs; and that they prefer to stay out of that business. Other Councilmembers agreed. 7. Oath of Office—Cary Driskell City Attorney Driskell stated that previously a citizen (Mr. Terry Gaston)had inquired about changing our oath of office for elected officials as well as for some staff such as our police chief. Mr.Driskell explained about the current oath of office for four specific employees,which oath is codified in the City's Municipal Code; and the existing language generally used for newly elected councilmembers. Mr.Driskell said there Council Study Session:01-17--2017 Page 5 of 6 Approved by Council: DRAFT is no law in the City or State of Washington that dictates exactly what language must be included in an oath of office,but that the oath is required for newly elected officials. After going over the current language in the City's Code,and the language used for newly elected officials,City Attorney Driskell suggested Council might want to use one oath for all, that being his draft oath which includes mention of the United States Constitution, as well as the Washington State. Councilmember Collier said he feels this is a good start,but would like more in-depth and suggested perhaps incorporating some of Mr. Gaston's ideas.Deputy Mayor Woodard said care must be used in expanding or diminishing authorities;that we are a city that follows the law,and beyond that,trying to authorize our chief of police to do certain things,or going back to an original constitution would be wrong, and we'd end up with a real problem as the original constitution didn't have amendments; also, he said that we can't swear to do something that is not within the law, and therefore, prefers to keep it simple. Deputy Mayor Woodard said he feels the combined oath gets to the heart of the issue as it mentions both constitutions.Mayor Higgins agreed having a single oath makes sense.Except for Councilmembers Collier and Wood, there was Council consensus to move forward with an ordinance amendment using the third option oath of office, as noted in Mr. Driskell's Request for Council Action Form,that which mentioned the Constitution of the United States and Washington State. 8. Advance Agenda—Mayor Higgins There were no suggested changes to the Advance Agenda. 9. Innovative Safety Grant This item was for information only and was not reported or discussed. 10. Council Check-in—Mayor Higgins Other than a comment from Councilmember Munch about this agenda item being the opportunity for Council to bring up things for future discussion,there were no Council comments. 11. City Manager Comments—Mark Calhoun City Manager Calhoun noted that Council had previously authorized staff to pursue the acquisition of 707 S Carnahan, and said that transaction closed last week; he mentioned the accomplishment of the full-city plow, and said our weather will be turning to freezing rain; said all streets have been cleared but some flooding is anticipated, and he encouraged citizens to call City Hall at 921-1000, or file a notice on line through the City's C.A.R.E. system,if they see flooding taking place, adding that some of the storm drains could be presented with such problems. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 8:16 p.m. ATTEST: L.R. Higgins,Mayor Christine Bainbridge, City Clerk Council Study Session:01-17--2017 Page 6 of 6 Approved by Council: DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday,January 24,2017 Mayor Higgins called the meeting to order at 6:00 p.m. Attendance: Staff Rod Higgins, Mayor Mark Calhoun, City Manager Arne Woodard,Deputy Mayor John Hohman,Deputy City Manager Caleb Collier, Councilmember Cary Driskell, City Attorney Pam Haley, Councilmember Erik Lamb,Deputy City Attorney Mike Munch, Councilmember Chelsie Taylor,Finance Director Ed Pace, Councilmember Mike Stone,Parks&Rec Director Sam Wood, Councilmember Mark Werner,Police Chief Christine Bainbridge, City Clerk INVOCATION: Pastor Mike Graef of Valley Methodist Church gave the invocation. PLEDGE OF ALLEGIANCE: Everyone stood for the Pledge of Allegiance. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Woodard,seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n.a COMMITTEE,BOARD,LIAISON SUMMARY REPORTS: Deputy Mayor Woodard reported that he attended the Chamber of Commerce Gala Awards; and went to an HCDAC (Housing Community Development Advisory Committee) meeting and said it looks like our City's top priority project,the 8th Avenue sidewalk,will likely get approved;said we had asked for$495,000 and it appears we would get approved at$452,000,which he said is also based on whether we will go ahead and keep that sidewalk project. Councilmember Pace said he attended an SRTC (Spokane Regional Transportation Council)meeting. There were no reports from other Councilmembers. MAYOR'S REPORT Mayor Higgins reported that he attended a GMA (Growth Management Act) Committee meeting; went to a Visit Spokane Board Meeting, and attended a Leadership Spokane fundraising event. PUBLIC COMMENTS: After explaining the process,Mayor Higgins invited public comment. Angela Slabaugh, of Spokane Valley Hearth Homes: expressed gratitude for the grant support in 2016, which she said helped pay utilities and fund professional development; said their program was a huge success and they were able to effectively eliminate their mortgage debt on the building, and subsequently can now hire and sustain a volunteer coordinator position; said they didn't apply for funds this year as they were able to sustain the program; she thanked Council for support in past years; she also mentioned Hearth Homes will be holding a benefit gala March 25, and she welcomed Council and the community. Mark Michaelis, Hearth Homes Board Member mentioned that their next step is to focus more on children and child care and they plan to launch a new vision to address those needs. Minutes Regular Council Meeting:01-24-2017 Page 1 of 5 Approved by Council: DRAFT Bob Race, Spokane Valley: he spoke about the Barker Road grade crossing and of the withdraw of the City's support from that; said that is a terrible mistake; that if that grade crossing were completed,it could mean 10,000 new jobs in Spokane Valley.Mayor Higgins explained that the City has not withdrawn support for that crossing.Mr.Race also spoke about consideration for a park across from the new City Hall;he also urged that lodging taxes be applied to Browns Park sand volleyball courts; and said if that park and courts are expanded to capacity,organizations will come and participate, and he urged Council's consideration. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion:I move to approve the Consent Agenda. a. Approval of claim vouchers on Jan 24,2017 Request for Council Action Form,Total: $3,722,109.92 b. Approval of Payroll for Pay Period Ending January 15,2017: $419,049.67 c. Approval of January 3,2017 Council Meeting Minutes, Study Session Format d. Approval of January 10,2017 Council Meeting Minutes,Regular Formal Format It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the Consent Agenda. NEW BUSINESS: 2. First Reading Proposed Ordinance 17-002 Amending Spokane Valley Municipal Code 2.15—Cary Driskell After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Woodard and seconded to advance Ordinance 17-002 amending SVMC 2.15.050 relating to the City Manager, to a future agenda for a second reading. City Attorney Driskell explained that this is more of a housekeeping item and represents no substantive change, but does change the language to provide for an additional option for removal of a city manager, i.e., pursuant to an employment agreement adopted by a majority of Council in an open meeting. Mayor Higgins invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed:None. Motion carried. 3. First Reading Proposed Ordinance 17-003 Amending Spokane Valley Municipal Code 2.40—Cary Driskell After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Woodard and seconded to advance Ordinance 17-003 amending SVMC 2.40.010 regarding oath of office for Councilmembers and specified staff, to a future agenda for a second reading. City Attorney Driskell explained the rationale for one oath, as per Council's direction from last week's meeting, and as noted in his January 24, 2017 Request for Council Action; and said it covers all bases of law we want to identify. Councilmember Wood said he would like to replace "pursuant to"with"uphold and defend" and said that he feels "pursuant to" is too vague. Mr. Driskell replied that he is not sure what it means to "hold and defend" and is not sure if that is the role of Council.After further discussion,Mr.Driskell said he would like to think about the implications of those words between now and the second reading and Mayor Higgins agreed it would be better to be fully informed. Councilmember Wood said the President used those words. Councilmember Pace said if it turns out that those words are benign than he sees no reason to make the change,but that it appears uphold and defend are stronger. Councilmember Munch also noted that he likes the change, but would like further opinion on those words. Mayor Higgins invited public comment. Tony Lazanis: said he would like to see those two words added. Terry Gaston read his prepared statement: "The purpose of an oath of office is to bind the government officer to the constitution to protect we the people form government tyranny.If this is the case,then why in the world would we want a weak oath. We should want it as strong as possible.Last week the City Attorney,an agent of government, proposed to the City Council,representatives of we the people, an oath of office. Do you see a problem with this? A government agent proposing to we the people an oath to protect we the people from government tyranny.We the people do not need government to advise us on how we want to protect ourselves from government. I urge the Council to adopt the oath I proposed. The oath of office proposed by the City is Minutes Regular Council Meeting:01-24-2017 Page 2 of 5 Approved by Council: DRAFT the weakest oath I can imagine that still has the word constitution in it; in fact it looks like it was put in as an afterthought. Does this oath explicitly bind the officer to support and defend the constitution against all enemies, foreign and domestic? No. To defend the God-given unalienable rights of the people of Spokane Valley against all violations of due process of law by all government agencies?No.Refuse to enforce any law, statute, ordinance, rule or policy that he deems unconstitutional even if upheld by the courts or ordered to do so by his superiors? No. Some people may think it out of place for an officer to refuse to enforce a law that he deems to be unconstitutional even if upheld by the courts. Did he take an oath to the law, the courts?No. His boss? No. He took an oath to the constitution. Remember, the legislature and the courts are branches of government subject to the constitution and thoroughly capable of tyranny. Why is it so important for an oath to be explicit, because of the ignorance of many of the people who take the oath and have no idea of what it means. Some people just give it lip-service and violate the oath. What is tyranny? Tyranny is what you have when government exceeds its constitutional authority. Can you think of an example of unconstitutional laws that are enforced on the streets of Spokane Valley? The so-called freedom capital of Washington.How about gun laws?Can you think of a single gun law that is constitutional?We have restrictions on concealment,barrel length, magazine capacity, rate of fire, noise level, caliber, restricted areas, etc. If we had a constitutional police force, we the people would be free to exercise our God-given rights without fear of being violated by the police. What does the typical police officer do? He enforces the law without any thought about his constitutionality. Consider this opinion of the supreme court. The general misconception is that any statute passed by legislators bearing the appearance of law constitutes the law of the land. The constitution of the United States is the supreme law of the land,and any statute to be valid must be in agreement. It is impossible for both the constitution and a law violating it to be valid. Once must prevail. This is succinctly stated as follows: 'the general rule is that an unconstitutional statute, though having the form and name of law is in reality,no law but wholly void and ineffective for any purpose; since unconstitutionality dates from the time of its enactment and not merely from the date of the decision so branding it.Any unconstitutional law in legal contemplation is inoperative as if it had never been passed.' `No one is bound to obey an unconstitutional law, and no courts are bound to enforce it.— John Harding, Spokane Valley: said he supports Councilmember Wood's suggestion; said there was a councilmember in Seattle who ran as a socialist;that he doesn't know what their oath of office is but he doesn't want any socialist running for representation; said uphold and defend is clear,and he likes the concept. There were no further public comments. Deputy Mayor Woodard stated that we are a nation of laws, and Councilmembers are here to abide by the laws or citizens can work to change laws they don't believe are right; he said the President's oath of office is different from ours as the President has the United States military behind him and he is the Commander in Chief of the military; we have a police chief who is the defender and upholder of the laws we abide by; that we abide by the Constitution until it is changed or there is no law. He asked Mr. Driskell if we have access to a Constitutional attorney who is well known, to find out how those words would hold this Council and our City to some actions. Mr. Driskell said he would research that consideration between now and the second reading of the ordinance to see if there are potential implications for Council and staff,and whether it fits within the statutory framework of what we are allowed and permitted, and what the roles are; and said he will look to make sure we would not be in violation. Vote by Acclamation: In Favor: Unanimous. Opposed:None. Motion carried. 4. Proposed Resolution 17-002, Grant Reimbursement Authority—Cary Driskell It was moved by Deputy Mayor Woodard and seconded to adopt Resolution 17-002 establishing the scope of authority for the City Manager to administer the City's grant program. Mr. Driskell explained that the need for this Resolution resulted from a recent change in federal law requiring that municipalities may only submit requests for reimbursements on federal grants,that are signed by a person who is authorized to legally bind the non-federal entity; and in drafting the resolution, staff discussed other situations related to grants that Council may want to consider as well in the interest of saving time, such as authorizing the City Manager to apply for any grant less than$25,000 without additional authorization from Council; and to make minor changes to the Minutes Regular Council Meeting:01-24-2017 Page 3 of 5 Approved by Council: DRAFT grant level,within the authority of the granting agency,consistent with the level of authority previously granted by Council on other contracts pursuant to SVMC 3.35.010(A),up to$200,000 or 15%whichever is less.Mayor Higgins invited public comment. Tony Lazanis said the City Manager has a huge job,but everything should go through council. There were no other public comments. Vote by Acclamation: In Favor: Unanimous. Opposed:None. Motion carried. PUBLIC COMMENTS: Mayor Higgins invited public comments. Nina Fluegal, Spokane Valley: said that last month someone was talking about stop signs on 8th Street; said she drove by and there are two, good-sized stop signs, but that we didn't need bigger signs, but needed signs on McDonald going north/south; she said that people still do not stop for kids, and there is only one crosswalk; said if they had used the money to put in four small stop signs, it would have been the same cost for those two large stop signs, and said she doesn't understand the reasoning. Also concerning removing snow from sidewalks, she said when businesses don't comply,they should be the ones funding the snow removal by paying fines for the removal of the snow on the public sidewalks; and that the City should create a fund for those funds and fines, and then use that money to help clear sidewalks in residential areas. ADMINISTRATIVE REPORTS 5. Fire Department 2016 Year in Review—Chief Collins Fire Chief Collins went through his PowerPoint presentation explaining a few of the more significant projects the Fire Department worked on during 2016, most notably their Project RISK, which is a Department initiative to reduce fire and medical emergencies through proactive, targeted outreach and education; their reaccreditation process, which is an involved and lengthy process and that they are now reaccredited for five more years; and that per the Washington Survey and Rating Bureau,and in looking at the categories of fire department, water supply, emergency communications, and fire safety control, they are now a class 2 Fire Department,and the only such class in Eastern Washington,and share that distinction with the fire departments in Bellevue, Seattle, Olympia, and the South King Fire Rescue Department in Federal Way; and that there are only two departments in Washington that are internationally accredited class 2 departments: the Spokane Valley Fire Department and the Bellevue Fire Department. After Chief Collins' presentation,there was brief discussion about hazmat or rail spills and mention from Chief Collins that the nearest company to handle a spill of large magnitude was located substantially far away,but they are in the process of relocating closer; there was also mention from the Chief about their data showing this area having a large number of slip and fall accidents; and during this year they will pilot a quick response vehicle program for two EMS responders in a vehicle. Council thanked Chief Collins for his report, and congratulated him and his department on their achievements. 6. Siting of Sculptures—John Hohman Deputy City Manager Hohman explained that tonight is an opportunity for follow-up discussion on the art sculptures, and with him are Jonathan Mueller and Steve Roth from Architects West; said there will be another City Hall update February 7 to talk about the construction process,which he said is going smoothly; and that there will be more information in a couple of weeks; but tonight is an open discussion about the City Hall site for some viable location options for some art sculptures,or even to discuss looking elsewhere; said staff has examined some other properties, most of which are owned by Spokane County, which are available for purchase,but that we are not looking to purchase land, and prefer to focus on property we can site with little, or preferably no cost. Mr. Jonathan Mueller went through the PowerPoint presentation and said that he also added a few extra slides; and the next-to-the last slide will show the possible areas to place the sculptures, and that he hopes to have open discussion about those four pieces. After Mr. Mueller's PowerPoint presentation,Councilmembers appeared pleased with the proposed placements of the art pieces. Councilmember Collier asked about the possibility of a tour of the city hall site,and Mr.Hohman agreed it would give Council a good perspective on the building. Concerning the possibility of other properties for the sculptures,Mr. Hohman said that staff is still researching those properties. Mr. Calhoun said tonight's Minutes Regular Council Meeting:01-24-2017 Page 4 of 5 Approved by Council: DRAFT agenda is just discussion for now, but at some point in the future, staff will be back asking for either a motion or Council consensus of the locations of the various pieces. Mr. Hohman agreed and said the next step would be to schedule a tour of the site. 7. Advance Agenda-Mayor Higgins There were no suggested changes to the Advance Agenda. 8. Department Reports Department reports were for information only and were not discussed or reported. CITY MANAGER COMMENTS City Manager Calhoun noted that there will be no meeting next Tuesday,as we try to take off the 5th Tuesday of the month. He also noted that the February 14 winter workshop will start at 8:30 a.m. and he plans to be finished by 2:00 p.m. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:54 p.m. ATTEST: L.R. Higgins,Mayor Christine Bainbridge, City Clerk Minutes Regular Council Meeting:01-24-2017 Page 5 of 5 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: February 7, 2017 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information [' admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Second reading proposed Ordinance 17-002 amending SVMC 2.15.050 relating to City Manager. GOVERNING LEGISLATION: SVMC 2.15.050. PREVIOUS COUNCIL ACTION TAKEN: Adoption of chapter 2.15 SVMC on January 23, 2003; approval of current City Manager Employment Agreement November 8, 2016; administrative report January 17, 2017. First reading of the ordinance was held January 24, 2017. BACKGROUND: SVMC 2.15.050, adopted prior to Spokane Valley formally becoming a City, states that the means for removal of the City Manager are pursuant to RCW 35A.13.130-.140. Those provisions represent a statutory default in the event a municipality is otherwise unable to arrive at an agreeable way of completing the task. It is not intended to be the exclusive means for removing a city manager. The City Council recently approved an employment agreement with City Manager Mark Calhoun which provided for additional options for removal of the City Manager. It is appropriate to update the SVMC to generally reflect that the City Council may approve additional options pursuant to an employment agreement that is adopted by a majority of the Council in an open meeting. This change may help avoid confusion in the future as to whether the SVMC dictates the exclusive means for removing the City Manager. Other housekeeping changes are proposed as part of an on-going effort to use consistent language throughout the SVMC, but are not substantive. OPTIONS: Move to approve the ordinance, with or without further changes. RECOMMENDED ACTION OR MOTION: I move to approve Ordinance 17-002 amending SVMC 2.15.050 relating to the City Manager. BUDGET/FINANCIAL IMPACTS: None. STAFF CONTACT: Cary Driskell, City Attorney. ATTACHMENTS: Proposed Ordinance 17-002 amending SVMC 2.15.050. DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON ORDINANCE NO. 17-002 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, AMENDING SECTION 2.15.050 OF THE SPOKANE VALLEY MUNICIPAL CODE RELATING TO APPOINTMENT/REMOVAL FROM OFFICE,AND OTHER MATTERS RELATING THERETO. WHEREAS, the City of Spokane Valley previously adopted chapter 2.15.050 Spokane Valley Municipal Code before formal incorporation of the City on January 28,2003, and which became effective upon incorporation March 31,2003; and WHEREAS, SVMC 2.15.050 relates to appointment of the City Manager,and how he/she may be removed from that position; and WHEREAS, the provisions contained in RCW 35A.13.130-.140 are the two statutory options available for removing a city manager,but are not the exclusive means for doing so; and WHEREAS,the City recently approved an employment agreement which provides for alternative means for requesting the resignation of the City Manager than those set forth in RCW 35A.13.130-.140, and the Council desires to incorporate those means into the Spokane Valley Municipal Code to avoid potential future confusion; and WHEREAS,the "legislative body of each code city shall have the power to organize and regulate its internal affairs...and to define the functions, powers, and duties of its officers and employees." The proposed amendment to SVMC 2.15.050 is within the statutory authority of the City. NOW, THEREFORE, the City Council of the City of Spokane Valley, Washington ordains as follows: Section 1. Amendment. Spokane Valley Municipal Code section 2.15.050 is hereby amended as follows: 2.15.050 Removal from office. The eCity(*Manager shall be appointed for an indefinite term and may be removed by a majority vote of the Ceity eCouncil pursuant to in accordance with the provisions of RCW 35A.13.130 and 35A.13.140, or pursuant to an employment agreement approved by a majority of the City Council in an open meeting. Section 2. Severability. If any section, sentence,clause or phrase of this Ordinance is held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section,sentence,clause or phrase of this Ordinance. Section 3. Effective Date. This Ordinance shall be in full force and effect five days after date of publication of this Ordinance or a summary thereof in the official newspaper of the City. Ordinance 17-002 Amending SVMC 2.15.050 Page 1 of 2 DRAFT PASSED by the City Council this 7th day of February 2017. L.R. Higgins,Mayor ATTEST: Christine Bainbridge, City Clerk Approved as to Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 17-002 Amending SVMC 2.15.050 Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: February 7, 2017 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Second reading proposed Ordinance 17-003 amending SVMC 2.40.010, Oath of Office. GOVERNING LEGISLATION: Chapter 2.40 SVMC. PREVIOUS COUNCIL ACTION TAKEN: Adoption prior to incorporation on December 10, 2002 (with an effective date of March 31, 2003), amended October 11, 2011 relating to the title of the City Clerk and the Finance Director; administrative report January 17, 2017; first ordinance reading January 24, 2017. BACKGROUND: Council requested that staff provide information regarding the content of the oath of office for certain staff members and incoming Councilmembers. SVMC 2.40.010 requires that four staff members provide an oath as a prerequisite of assuming their duties for the City. Those positions are City Manager, City Clerk, Finance Director, and Chief of Police. The Municipal Code does not require a specific oath of office for incoming Councilmembers, nor does state law. The Council may consider codifying specific language in the Municipal Code for the Council oath. One aspect of the initial discussion from the Council was a desire to have the oath for applicable staff and Councilmembers specifically include reference to the Constitutions for the state of Washington and the United States. The existing language for applicable staff members is found in SVMC 2.40.010, and states as follows: OATH OF OFFICE I do solemnly swear (or affirm) that I will faithfully and impartially to the best of my ability perform the duties of the office of in accordance with the laws of the State of Washington and all other duly enacted laws, rules and policies of the City of Spokane Valley, Spokane County, Washington. By: [Atte station] At the January 24, 2017 first reading, several Councilmembers asked whether the proposed new language could be amended. Staff advised that this would be considered before bringing the proposed Ordinance 17-003 back for second reading. Based on further research, and further consideration, staff provides the following three options for Council consideration, any of which the Council may choose as legally defensible: 1. Adopt the language staff originally proposed as shown in attached draft Ordinance ("pursuant to"): I, do solemnly swear (or affirm) that I will faithfully and impartially to the best of my ability perform the duties of the office of pursuant to the Constitutions of the United States and of the state of Washington, the applicable laws of the United States and of the state of Washington, and all other duly enacted laws, rules, and policies of the City of Spokane Valley, Spokane County, Washington. By: [Attestation] 2. Change the language staff provided by removing "pursuant to" and replacing it with "support and defend" I, do solemnly swear (or affirm) that I will faithfully and impartially to the best of my ability perform the duties of the office of , and that I will support and defend the Constitutions of the United States and of the state of Washington, the applicable laws of the United States and of the state of Washington, and all other duly enacted laws, rules, and policies of the City of Spokane Valley, Spokane County, Washington. By: [Attestation] 3. Change the language so it conforms to that found in RCW 43.01.020, by removing "pursuant to" and replace it with "support". If so, it would look like this: I, do solemnly swear (or affirm) that I will faithfully and impartially to the best of my ability perform the duties of the office of , and that I will support the Constitutions of the United States and of the state of Washington, the applicable laws of the United States and of the state of Washington, and all other duly enacted laws, rules, and policies of the City of Spokane Valley, Spokane County, Washington. By: [Attestation] OPTIONS: (1) Approve the ordinance amending oath of office, with or without further amendment; or (2) take other action as appropriate. RECOMMENDED ACTION OR MOTION: Council discretion for one of the three following motions: A: I move we approve Ordinance 17-003 amending SVMC 2.40.010 as drafted. or B. I move we approve Ordinance 17-003 amending SVMC 2.40.010 and removing the words "pursuant to" and replacing them with "and that I will support and defend." or C. I move we approve Ordinance 17-003 amending SVMC 2.40.010 and removing the words "pursuant to" and replacing them with "and that I will support." BUDGET/FINANCIAL IMPACTS: NA. STAFF CONTACT: Cary Driskell, City Attorney. ATTACHMENTS: Draft Ordinance 17-003 amending SVMC 2.40.010. DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON ORDINANCE NO. 17-003 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, AMENDING SECTION 2.40.010 OF THE SPOKANE VALLEY MUNICIPAL CODE RELATING TO OATH OF OFFICE FOR INCOMING COUNCILMEMBERS AND SPECIFIC STAFF MEMBERS,AND OTHER MATTERS RELATING THERETO. WHEREAS, the City of Spokane Valley previously adopted chapter 2.40.010 Spokane Valley Municipal Code(SVMC)before formal incorporation of the City on December 10,2002,and which became effective upon incorporation March 31,2003; and WHEREAS, SVMC 2.40.010 requires that certain specified staff members take an oath of office or affirmation prior to undertaking their appointed duties; and WHEREAS, Washington state law requires incoming Councilmembers to provide an oath or affirmation prior to undertaking their elective duties,but does not require specific language; and WHEREAS, the Council desires to adopt revised language in an effort to bring certainty to the issue of which language to use for the oath or affirmation for new Councilmembers and certain specified staff members; and WHEREAS,the "legislative body of each code city shall have the power to organize and regulate its internal affairs...and to define the functions, powers, and duties of its officers and employees." The proposed amendment to SVMC 2.40.010 is within the statutory authority of the City. NOW, THEREFORE, the City Council of the City of Spokane Valley, Washington ordains as follows: Section 1. Amendment. Spokane Valley Municipal Code section 2.40.010 is hereby amended as follows: 2.40.010 Oath required. Each City Councilmember, Tthe eCity iManager, eCity eClerk, eCity tTreasurer/eFinance dDirector and the eCity eChief of pPolice shall.; before entering upon the performance of their duties, shall be required to take an oath or affirmation for the faithful performance of their duties in substantially the following form: OATH OF OFFICE I do solemnly swear(or affirm)that I will faithfully and impartially to the best of my ability perform the duties of the office of in accordance with the laws of the State of Washington and all other duly enacted laws, rules and policies of the City of Spokane Valley, Spokane County, Washington. By: [Atte station] Ordinance 17-003 Amending SVMC 2.40.010 Page 1 of 2 DRAFT OATH OF OFFICE I, do solemnly swear(or affirm)that I will faithfully and impartially to the best of my ability perform the duties of the office of pursuant to the Constitutions of the United States and of the state of Washington,the applicable laws of the United States and of the state of Washington, and all other duly enacted laws,rules, and policies of the City of Spokane Valley, Spokane County,Washington. By: [Attestation] The oath or affirmation shall be given before the(Mayor and filed with the Spokane County -aAuditor. Section 2. Severability. If any section, sentence, clause or phrase of this Ordinance is held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section,sentence,clause or phrase of this Ordinance. Section 3. Effective Date. This Ordinance shall be in full force and effect five days after date of publication of this Ordinance or a summary thereof in the official newspaper of the City. PASSED by the City Council of the City of Spokane Valley this day of February,2017. L.R. Higgins,Mayor ATTEST: Christine Bainbridge, City Clerk Approved as to Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 17-003 Amending SVMC 2.40.010 Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: February 7, 2017 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Resolution 17-003: setting a date for a public hearing before the Planning Commission — Request to vacate 260 feet of Wilbur Road. GOVERNING LEGISLATION: Spokane Valley Municipal Code (SVMC) 22.140; RCW 35A.47.020 and RCW 35.79 PREVIOUS COUNCIL ACTION TAKEN: None BACKGROUND: The owner, Jay Rambo, has requested the vacation of 260 feet in length of Wilbur Road. The right-of-way section is unimproved and ranges from 30 to 40 feet in width. The total area is approximately 9,100 square feet. The portion of right-of-way proposed to be vacated is located between Interstate 90 (north) and Nora Avenue (south) and adjacent to three parcels (45094.0598, 45094.0515 and 45094.1001). OPTIONS: Set a date for a Public Hearing on the proposed street vacation or take no action. RECOMMENDED ACTION OR MOTION: Move to approve Resolution 17-003, setting March 9, 2017 as the date for a public hearing before the Planning Commission on street vacation application STV-2017-0001. BUDGET/FINANCIAL IMPACTS: None STAFF CONTACT: Karen Kendall, Planner ATTACHMENTS: 1. Street Vacation map 2. Resolution 17-003 NW-. . . :,, , s'"antilky COMMUNITY DEVELOPMENT _ . ... _.... _:2, 'W - -- __ ..--1-'4144"4144N r 1 Ct IZS c .o Study Session ms = .� 78 N .� 2-23-17 fin Cit tin CW Public Hearing Administrative 1 1 Cit ° c Report . ms c l ' 11 . ct �0 3-9-17 • : ° O RE s tsji 7't c %° Findings of Fact V Ordinance 1st E U g 3-23-17 4, Reading ° o w 0 c a U W t U P4 4:2 Ce U Ordinance 2nd Reading CLIF iii( El Fl A _, Today 1 ____,......_ __ PG - - sl COMMUNITY DEVELOPMENT PLANNI . ally - DIVISION , ,. _ _,, L._ „,/ / A 1„-----T CILL .----L-_ L..7:_--_____ Wilbur Road `�` _ ; -_ ICI 4 — zni �" street vacation _-_ EMontgomery _ —- r I >IM -----____ _ _____ a_ f1111_,,, Spl.h Dawn - 4a Zik 2095 fl �' , _ - 1 .. iiion.Av.e._ - E r,fssion_Ave _ �H I. fl•1 I ■■ 1 n tit ,. 1 ';iuIIIIuIII.II .r-. t e e 1 > -,.._____ . . 1 ; t 5intb Ave 1--LJTJ 3'"T L" , A, . _ 20416-, le ' mi II1LUIJI I i 1 �I i11� - Em I-7---T i 1.1 _1IIIIJ 2 COMMUNITY DEVELOPMENTrlum N I ......0Valky _..,_ -----441k/ISION ' 61 . _ ___ MINN Z , - r IF, . , _ __ -,, „ 111:)1 FS,P'' - . . •,, ..,:.,. .. ,.. tdr1 fiimie .-.. E1Nora +.!..e< ' _ _ , ..!. „ 0 ff - 7 7-- --- rx .:-.--'-e..; . , 11:6 > _ .1 RIP ..„ ,5-27--.j;.,4,' ';• ) - ' q-1- , . , - ' ., - - - 'i.,' '- - 0 tt-tr7-.- .... 111 , ..,0 , - ' ' ' Augg.--4.:( Eusta Ave ,_ Ce C . - ,.., - '- ,-..- , . 1 0 -- ,„- i-mi- tin . Ell - 12 Mission a5I3' H:i!" - DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON RESOLUTION NO. 17-003 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, SETTING THE PUBLIC HEARING DATE AND TIME FOR THE PLANNING COMMISSION TO CONSIDER STREET VACATION REQUEST STV- 2017-0001 PURSUANT TO RCW 35.79.010; AND OTHER MATTERS RELATED THERETO. WHEREAS, the City of Spokane Valley has received a Street Vacation request (File # STV- 2017-0001) from property owner Jay Rambo for the vacation of 260 feet in length of Wilbur Road, located between Interstate 90 (north) and Nora Avenue (south) and adjacent to three parcels (45094.0598, 45094.0515 and 45094.1001); and WHEREAS, RCW 35.79.010 specifies that the legislative authority shall establish by resolution the time when a Street Vacation application shall be considered by the legislative authority or a committee thereof; and WHEREAS, the Spokane Valley Municipal Code 22.140 establishes regulations and procedures for the processing of vacations of public streets(hereafter referred to as"Street Vacation"); and WHEREAS, Spokane Valley Municipal Code 22.140.030 specifies that the Planning Commission shall conduct the public hearing required pursuant to RCW 35.79.010; and shall develop and forward a recommendation for a requested Street Vacation to the City Council. NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County,Washington,as follows: Section 1. Establishment of Public Hearing Date and Time for STV-2017-0001. The required public hearing for Street Vacation Request STV-2017-0001 shall be conducted before the Spokane Valley Planning Commission, March 9, 2017 beginning at 6:00 p.m. in the City Council Chambers at the City Hall of the City of Spokane Valley, 11707 East Sprague Avenue, Suite 101, Spokane Valley, Washington 99206. Section 2. Effective Date. This Resolution shall be in full force and effect upon adoption. Adopted this 7th day of February,2017. CITY OF SPOKANE VALLEY ATTEST: L.R. Higgins,Mayor Christine Bainbridge, City Clerk Approved as to form: Office of the City Attorney Resolution No. 17-003 Establishment of Public Hearing Date and Time for STV-2017-0003 Page 1 of 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: February 7, 2017 Department Director Approval: Check all that apply: [' consent ❑ old business ® new business [' public hearing [' information ❑ admin. report [' pending legislation [' executive session AGENDA ITEM TITLE: Motion consideration — proposed City Council Expense Reimbursement Policy. GOVERNING LEGISLATION: Spokane Valley Governance Manual, adopted pursuant to Resolution 16-012. PREVIOUS COUNCIL ACTION TAKEN: Adoption and amendment of the Governance Manual since incorporation. BACKGROUND: The Governance Manual has, since its inception, contained a provision for a Finance Committee in Chapter 5. Nearly the entire scope of duty set forth in that subsection for the Finance Committee is to administer regulations for determining what travel expenses are subject to reimbursement, and under what conditions. It is the opinion of the Governance Manual Committee that it would be more helpful for Councilmembers to have clearly written standards for reimbursement. As such, staff drafted this proposed Council reimbursement policy. Typically, this would come forward as a proposed amendment to the overall Governance Manual. However, since it is nearly the time of year when Councilmembers will be traveling relating to the work of the Legislature, staff is recommending that the Council consider adopting this by motion tonight, and that it would then be included in the next proposed amendment of the Governance Manual, which will be occurring later this year at some point. OPTIONS: (1) Move to approve City Council Policy Regarding Expense Reimbursement as written or amended; or (2) take other action as appropriate. RECOMMENDED ACTION OR MOTION: I move to approve the City Council Expense Reimbursement Policy. BUDGET/FINANCIAL IMPACTS: None. STAFF CONTACT: Cary Driskell, City Attorney; Chelsie Taylor, Finance Director. ATTACHMENTS: Draft City Council Expense Reimbursement Policy. DRAFT A. COUNCIL EXPENSE REIMBURSEMENT POLICY Councilmembers are entitled to payment of and reimbursement for lawful expenditures incurred on official City business when such expenditures are within the allotted budget. The City shall not reimburse Councilmembers for meals or beverages with constituents when there is not at least a quorum present as that is not considered official City business. The City shall not reimburse an expense if that expense is reimbursable by another agency. 1. Travel Approval and Expense. a. Out-of-State Travel. Out-of-state travel beyond 50 miles requires the prior approval of the Finance Committee. Such approval should be sought no later than one week prior to the travel. b. In-State Non-Local Travel. Each Councilmember shall be permitted to travel within the state of Washington within the constraints of each Councilmember's allotted budget, which may also include donated allocation from another Councilmember(s). c. Allowable Travel Expense. Allowed travel expenses include transportation, lodging, meals, and other related expenditures lawfully incurred by Councilmembers in the course and scope of their Councilmember duties. 1. Meals and lodging are reimbursed at a cost deemed customary and reasonable. Meal receipts shall be itemized to receive reimbursement. 2. Tips are allowable expenditures when they approximate 15% or less, unless the restaurant or personal service provider sets a mandatory group rate at a higher percentage. Reimbursement for tips is limited to food service, valet services, and taxi/ride share transportation. d. Non-Reimbursement or Prohibition of Travel Expense. Unauthorized travel expenses include but are not limited to the following items, for which no reimbursement shall be allowed: 1. Liquor 2. Expense of a spouse or other persons not authorized to receive reimbursement under this policy 3. Personal entertainment/movies 4. Theft, loss, or damage to personal property 5. Barber or beauty parlor 6. Airline or other trip insurance 7. Personal postage 8. Reading material except for that associated with official City business 9. Personal telephone calls 10. Personal toiletry articles 11. Dry cleaning/laundry service Prohibited expenses charged to the City in error shall be immediately reimbursed. e. Conferences/Meetings/Seminars. 1. Where a meal is included in a registration package, the cost of a meal eaten elsewhere is not reimbursable unless its purpose is to allow the conduct of City business. 2. For meetings or seminars hosted by an organization for which the City pays membership dues, lodging is limited to the amounts that are reasonable and necessary based upon the government or conference rate offered by the host hotel(s). Page 1 of 2 DRAFT 3. When an extra day's stay would reduce airfare beyond the extra day's hotel and meals, a Councilmember may stay an extra day. 2. Payment of Expenses. a. Use of City Credit Cards. Use of City credit cards for travel is authorized pursuant to chapter 2.65 SVMC. b.Prepayment. Examples of travel expenses subject to prepayment include registration fees, airline tickets, and certain lodging where the cost is part of the registration package. c. Direct Billing. Direct billing to the City for expenses such as meals and lodging is prohibited. d. Expense Reimbursement Report. Expense Reimbursement Forms shall be completed no less than monthly. Councilmembers shall complete the Expense Reimbursement Form and submit it to Finance, documenting the amount due the Councilmember, or City as appropriate. The actual amounts expended shall be written on the form with itemized receipts attached. The completed Expense Reimbursement Form shall be submitted to Finance within 45 days of month-end. Expense Reimbursement Forms submitted more than 45 days after completing travel, shall not be honored. 3. Use of Personal Vehicle. a. Reimbursement. Expenses for the use of personally-owned vehicles in the course of City business are reimbursed at the then-current U.S. Government (IRS) rate. Councilmembers who use their personal car for City business shall carry, at a minimum, the Washington state required insurance coverage. Councilmembers shall be responsible for maintaining this coverage at their own cost. b. Passengers. Should more than one Councilmember travel in the same personal vehicle on City business, only the individual owning the vehicle is entitled to reimbursement for transportation. 4. Cancellation. A Councilmember shall adhere to cancellation deadlines when canceling conferences, seminars, regional meetings,hotel, and airfare, or any other advanced payment or obligation made on his/her behalf. Except in the case of a personal or family emergency, or in the event the cancellation was a City business decision, expenses incurred by the City resulting from failure to conform to cancellation deadlines are the responsibility of the Councilmember. In the event of cancellation, any money advanced shall be returned to the City within seven calendar days. Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: February 7, 2017 Department Director Approval: ❑ Check all that apply: [' consent ❑ old business ® new business [' public hearing [' information ❑ admin. report [' pending legislation [' executive session AGENDA ITEM TITLE: Motion Consideration: Confirmation of Mayoral Appointment: Council- member Sam Wood to Governance Manual Committee GOVERNING LEGISLATION: Various ordinances, resolutions, and state statutes. PREVIOUS COUNCIL ACTION TAKEN: Deputy Mayor Woodard and Councilmember Pace are current members of the Governance Manual Committee. BACKGROUND: There is no set number of Councilmembers permitted to be on a City Committee, such as the Governance Manual Committee, provided it is less than a quorum. From 2003 to 2009, three Councilmembers were assigned to the Governance Manual Committee; from 2010 to the present, two Councilmembers were appointed to this committee. Councilmember Wood has indicated he would like to also be part of the Governance Manual Committee. OPTIONS: Move to confirm the Mayoral appointment of Councilmember Wood to the Governance Manual Committee. If the motion is not confirmed, the Mayor may either make another appointment recommendation or the matter may or may not, be rescheduled for some time in the future. RECOMMENDED ACTION OR MOTION: I move to confirm the Mayoral appointment of Councilmember Sam Wood to the Governance Manual Committee. BUDGET/FINANCIAL IMPACTS: COUNCIL CONTACT: Mayor Higgins ATTACHMENTS: n/a CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 07, 2016 Department Director Approval: Check all that apply: [' consent ❑ old business [' new business [' public hearing [' information ® admin. report [' pending legislation [' executive session AGENDA ITEM TITLE: City Sponsorship of Potential 2017 Food Event: Crave! NW GOVERNING LEGISLATION: Not Applicable PREVIOUS COUNCIL ACTION TAKEN: None BACKGROUND: In 2015, the City began a tourism study to develop strategies to increase overnight stays and tourism related spending. The study was conducted by Community Attributes Inc. (CAI) in two phases. In phase I, CAI developed a tourism enhancement strategy and a list of projects through a series of workshops, interviews and surveys with stakeholders and City Council. In Phase II, CAI is analyzing the potential feasibility and return on investment of six projects. One of the projects being studied is the development of new events and festivals to complement ValleyFest and their Cycle Celebration. To gain insight about successful regional events, City staff and CAI contacted several event promoters including Vision Marketing, a company that started and owns the Spokane Golf Show and Spokane Oktoberfest. Through those conversions, the City learned that Vision Marketing is partnering with Adam Hegsted and the Mirabeau Park Hotel to develop a new annual, multi-day food and drink event in the region called Crave! NW. The event is scheduled for June 15-18, 2017 and is expected to be similar to Feast Portland and the South Beach Wine & Food Festival in Miami, Florida. Adam Hegsted is an executive chef, the owner of Le Catering Company (CenterPlace caterer) and five successful restaurants in the region and has received national and international cooking awards. Crave! NW is ambitioned to be a one of a kind event in the region that will showcase renowned chefs from the Pacific Northwest and include different forms of entertainment. When the event becomes established, they estimate that 40 percent of their attendance will be from outside of the area. Vision Marketing and Adam Hegsted are proposing to host Crave! NW at CenterPlace and have asked the City to be the title sponsor. The cost of the sponsorship would be $50,000 per year but a portion of these funds would be returned to the City through the rental fees associated with the CenterPlace facility and grounds. Sponsorship of this event could be considered part of the City's marketing efforts for 2017 and staff has prepared the attached consultant agreement for Council's consideration. The contract specifies that a comprehensive advertising campaign be conducted to generate interest in the event with the desired outcome to promote tourism and hotel stays in the City. City staff believes that the food event has the potential to be very successful and could be an economic development driver in line with the strategies in the comprehensive plan and tourism studies. This would also help fill the community's desire for more events in Spokane Valley that foster a sense of community and identity. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: Seeking Council consensus to bring this item to the February 21, 2017 Council Agenda for a motion approval consideration. BUDGET/FINANCIAL IMPACTS: Cost of sponsorship of$50,000, which could be partially offset by the CenterPlace rental fees. The funds for the first year would come from the already budgeted 2017 Economic Development marketing funds. The City's cost in subsequent years could come from Lodging Tax funds depending on the outcome of future Lodging Tax Advisory Committee meetings. STAFF CONTACT: Mike Basinger, Economic Development Coordinator Erik Lamb, Deputy City Attorney ATTACHMENTS: Exhibit A— Crave NW Food and Drink Event contract AGREEMENT FOR PROFESSIONAL SERVICES Beer Goggles On LLC THIS AGREEMENT is made by and between the City of Spokane Valley, a code City of the State of Washington, hereinafter "City" and Beer Goggles On LLC, hereinafter "Consultant," jointly referred to as"Parties." IN CONSIDERATION of the terms and conditions contained herein,the Parties agree as follows: 1. Work to Be Performed. Consultant shall provide all labor, services, and material to satisfactorily complete the Scope of Services, attached as Exhibit A. A. Administration. The City Manager or designee shall administer and be the primary contact for Consultant. Prior to commencement of work, Consultant shall contact the City Manager or designee to review the Scope of Services, schedule, and date of completion. Upon notice from the City Manager or designee, Consultant shall commence work, perform the requested tasks in the Scope of Services, stop work, and promptly cure any failure in performance under this Agreement. B. Representations. City has relied upon the qualifications of Consultant in entering into this Agreement. By execution of this Agreement, Consultant represents it possesses the ability, skill, and resources necessary to perform the work and is familiar with all current laws, rules, and regulations which reasonably relate to the Scope of Services. No substitutions of agreed-upon personnel shall be made without the prior written consent of City. Consultant represents that the compensation as stated in paragraph 3 is adequate and sufficient for the timely provision of all professional services required to complete the Scope of Services under this Agreement. Consultant shall be responsible for the technical accuracy of its services and documents resulting therefrom, and City shall not be responsible for discovering deficiencies therein. Consultant shall correct such deficiencies without additional compensation except to the extent such action is directly attributable to deficiencies in City-furnished information. C. Standard of Care. Consultant shall exercise the degree of skill and diligence normally employed by professional consultants engaged in the same profession, and performing the same or similar services at the time such services are performed. D. Modifications. City may modify this Agreement and order changes in the work whenever necessary or advisable. Consultant shall accept modifications when ordered in writing by the City Manager or designee, so long as the additional work is within the scope of Consultant's area of practice. Compensation for such modifications or changes shall be as mutually agreed between the Parties. Consultant shall make such revisions in the work as are necessary to correct errors or omissions appearing therein when required to do so by City without additional compensation. 2. Term of Contract. This Agreement shall be in full force and effect upon execution and shall remain in effect until December 31, 2017. The City may, at its option, enter into up to four annual extensions of this Agreement for the same amount and services as specified herein. When determining to extend this Agreement for Professional Services(with professional liability coverage) Page 1 of 9 Agreement, the City may give consideration to whether services were fully provided, whether all scheduled portions of the Event (as hereinafter defined) occurred, the number of daily visitors to the Event,the dollar value of any earned media, the extent and scope of media created and distributed for the Event, and whether the City or Consultant has received money from the City's tax on the furnishing of lodging pursuant to chapter 3.20 SVMC. The City shall give at least 30 days' written notice of its decision to extend this Agreement. City Council approval shall not be necessary for any annual extension. Either Party may terminate this Agreement for material breach after providing the other Party with at least 10 days' prior notice and an opportunity to cure the breach. City may, in addition, terminate this Agreement for any reason by 30 days' written notice to Consultant. In the event of termination without breach, City shall pay Consultant for all work previously authorized and satisfactorily performed prior to the termination date. 3. Compensation. City agrees to pay Consultant$50,000, (which includes Washington State Sales Tax if any is applicable) as full compensation for everything done under this Agreement. City shall not be liable for any additional costs regardless of whether Consultant provides additional services. 4. Payment. Consultant shall be paid monthly upon presentation of an invoice to City. Applications for payment shall be sent to the City Finance Department at the below-stated address. City reserves the right to withhold payment under this Agreement for that portion of the work (if any) which is determined in the reasonable judgment of the City Manager or designee to be noncompliant with the Scope of Services, City standards, City Code, and federal or state standards. 5. Notice. Notices other than applications for payment shall be given in writing as follows: TO THE CITY: TO THE CONSULTANT: Name: Christine Bainbridge, City Clerk Name: Tom Stebbins,Vision Marketing Phone: (509) 921-1000 Phone: (509) 621-0125 Address: 11707 East Sprague Ave., Suite 106 Address: P.O. Box 85 Spokane Valley,WA 99206 Newman Lake,WA 99025 (After September 1,2017: 10210 East Sprague Avenue Spokane Valley,WA 99206) 6. Applicable Laws and Standards. The Parties,in the performance of this Agreement, agree to comply with all applicable federal, state, and local laws and regulations. Consultant warrants that its designs, construction documents, and services shall conform to all federal,state, and local statutes and regulations. 7. Certification Regarding Debarment, Suspension, and Other Responsibility Matters — Primary Covered Transactions. A. By executing this Agreement, the Consultant certifies to the best of its knowledge and belief that it and its principals: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; 2. Have not within a three-year period preceding this proposal been convicted of Agreement for Professional Services(with professional liability coverage) Page 2 of 9 or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph(A)(2)of this certification; and 4. Have not within a three-year period preceding this application/proposal had one or more public transactions(federal, state,or local) terminated for cause or default. B. Where the prospective primary participant is unable to certify to any of the statements in this certification,such prospective participant shall attach an explanation to this Agreement. 8. Relationship of the Parties. It is understood and agreed that Consultant shall be an independent contractor and not the agent or employee of City, that City is interested in only the results to be achieved, and that the right to control the particular manner,method, and means in which the services are performed is solely within the discretion of Consultant. Any and all employees who provide services to City under this Agreement shall be deemed employees solely of Consultant. The Consultant shall be solely responsible for the conduct and actions of all its employees under this Agreement and any liability that may attach thereto. 9. Ownership of Documents. All drawings, plans, specifications, and other related documents prepared by Consultant under this Agreement are and shall be the property of City, and may be subject to disclosure pursuant to chapter 42.56 RCW or other applicable public record laws. The written, graphic, mapped, photographic, or visual documents prepared by Consultant under this Agreement shall, unless otherwise provided, be deemed the property of City. City shall be permitted to retain these documents, including reproducible camera-ready originals of reports,reproduction quality mylars of maps, and copies in the form of computer files, for the City's use. City shall have unrestricted authority to publish, disclose, distribute, and otherwise use, in whole or in part, any reports, data, drawings, images, or other material prepared under this Agreement, provided that Consultant shall have no liability for the use of Consultant's work product outside of the scope of its intended purpose. 10. Records. The City or State Auditor or any of their representatives shall have full access to and the right to examine during normal business hours all of Consultant's records with respect to all matters covered in this Agreement. Such representatives shall be permitted to audit, examine, make excerpts or transcripts from such records, and to make audits of all contracts,invoices,materials,payrolls, and record of matters covered by this Agreement for a period of three years from the date final payment is made hereunder. 11. Insurance. Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by Consultant, its agents, representatives, employees, or subcontractors. A. Minimum Scope of Insurance. Consultant shall obtain insurance of the types described below: Agreement for Professional Services(with professional liability coverage) Page 3 of 9 1. Automobile liability insurance covering all owned, non-owned, hired, and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. 2. Commercial general liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop-gap independent contractors and personal injury, and advertising injury. City shall be named as an additional insured under Consultant's commercial general liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO CG 20 26. 3. Workers' compensation coverage as required by the industrial insurance laws of the State of Washington. 4. Professional liability insurance appropriate to Consultant's profession. B. Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 1. Automobile liability insurance with a minimum combined single limit for bodily injury and property damage of no less than $1,000,000 per accident. 2. Commercial general liability insurance shall be written with limits no less than $1,000,000 for each occurrence,and$2,000,000 for general aggregate. 3. Professional liability insurance shall be written with limits no less than $1,000,000 per claim and$1,000,000 policy aggregate limit. C. Other Insurance Provisions. The policies are to contain, or be endorsed to contain, the following provisions for automobile liability, professional liability, and commercial general liability insurance: 1. Consultant's insurance coverage shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by City shall be in excess of Consultant's insurance and shall not contribute with it. 2. Consultant shall fax or send electronically in .pdf format a copy of insurer's cancellation notice within two business days of receipt by Consultant. 3. If Consultant maintains higher insurance limits than the minimums shown above, City shall be insured for the full available limits of commercial general and excess or umbrella liability maintained by Consultant, irrespective of whether such limits maintained by Consultant are greater than those required by this Agreement or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by Consultant. 4. Failure on the part of Consultant to maintain the insurance as required shall constitute a material breach of the Agreement, upon which the City may, after giving at least five business days' notice to Consultant to correct the breach, immediately terminate the Agreement, or at its sole discretion,procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to City on Agreement for Professional Services(with professional liability coverage) Page 4 of 9 demand, or at the sole discretion of the City, offset against funds due Consultant from the City. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Evidence of Coverage. As evidence of the insurance coverages required by this Agreement, Consultant shall furnish acceptable insurance certificates to the City Clerk at the time Consultant returns the signed Agreement, which shall be Exhibit B. The certificate shall specify all of the parties who are additional insureds, and shall include applicable policy endorsements, and the deduction or retention level. Insuring companies or entities are subject to City acceptance. If requested, complete copies of insurance policies shall be provided to City. Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions, and/or self-insurance. 12. Indemnification and Hold Harmless. Consultant shall, at its sole expense, defend, indemnify, and hold harmless City and its officers, agents, and employees, from any and all claims, actions, suits, liability, loss, costs, attorney's fees, costs of litigation, expenses, injuries, and damages of any nature whatsoever relating to or arising out of the wrongful or negligent acts, errors, or omissions in the services provided by Consultant, Consultant's agents, subcontractors, subconsultants, and employees to the fullest extent permitted by law, subject only to the limitations provided below. Consultant's duty to defend, indemnify, and hold City harmless shall not apply to liability for damages arising out of such services caused by or resulting from the sole negligence of City or City's agents or employees pursuant to RCW 4.24.115. Consultant's duty to defend,indemnify, and hold City harmless against liability for damages arising out of such services caused by the concurrent negligence of (a) City or City's agents or employees, and (b) Consultant, Consultant's agents, subcontractors, subconsultants, and employees shall apply only to the extent of the negligence of Consultant, Consultant's agents, subcontractors, subconsultants, and employees. Consultant's duty to defend, indemnify, and hold City harmless shall include, as to all claims, demands, losses, and liability to which it applies, City's personnel-related costs, reasonable attorneys' fees, the reasonable value of any services rendered by the office of the City Attorney, outside consultant costs, court costs, fees for collection, and all other claim-related expenses. Consultant specifically and expressly waives any immunity that may be granted it under the Washington State Industrial Insurance Act, Title 51 RCW. These indemnification obligations shall not be limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable to or for any third party under workers' compensation acts, disability benefit acts, or other employee benefits acts. Provided, that Consultant's waiver of immunity under this provision extends only to claims against Consultant by City, and does not include, or extend to, any claims by Consultant's employees directly against Consultant. Consultant hereby certifies that this indemnification provision was mutually negotiated. 13. Waiver. No officer, employee, agent, or other individual acting on behalf of either Party has the power, right, or authority to waive any of the conditions or provisions of this Agreement. A waiver in one instance shall not be held to be a waiver of any other subsequent breach or nonperformance. All remedies afforded in this Agreement or by law shall be taken and construed as cumulative and in addition Agreement for Professional Services(with professional liability coverage) Page 5 of 9 to every other remedy provided herein or by law. Failure of either Party to enforce at any time any of the provisions of this Agreement or to require at any time performance by the other Party of any provision hereof shall in no way be construed to be a waiver of such provisions nor shall it affect the validity of this Agreement or any part thereof. 14. Assignment and Delegation. Neither Party shall assign, transfer, or delegate any or all of the responsibilities of this Agreement or the benefits received hereunder without prior written consent of the other Party. 15. Subcontracts. Except as otherwise provided herein, Consultant shall not enter into subcontracts for any of the work contemplated under this Agreement without obtaining prior written approval of City. 16. Confidentiality. Consultant may, from time-to-time,receive information which is deemed by City to be confidential. Consultant shall not disclose such information without the prior express written consent of City or upon order of a court of competent jurisdiction. 17. Jurisdiction and Venue. This Agreement is entered into in Spokane County, Washington. Disputes between City and Consultant shall be resolved in the Superior Court of the State of Washington in Spokane County. Notwithstanding the foregoing, Consultant agrees that it may, at City's request, be joined as a party in any arbitration proceeding between City and any third party that includes a claim or claims that arise out of, or that are related to Consultant's services under this Agreement. Consultant further agrees that the Arbitrator(s)' decision therein shall be final and binding on Consultant and that judgment may be entered upon it in any court having jurisdiction thereof. 18. Cost and Attorney's Fees. The prevailing party in any litigation or arbitration arising out of this Agreement shall be entitled to its attorney's fees and costs of such litigation (including expert witness fees). 19. Entire Agreement. This written Agreement constitutes the entire and complete agreement between the Parties and supersedes any prior oral or written agreements. This Agreement may not be changed, modified,or altered except in writing signed by the Parties hereto. 20. Anti-kickback. No officer or employee of City, having the power or duty to perform an official act or action related to this Agreement shall have or acquire any interest in this Agreement, or have solicited, accepted, or granted a present or future gift, favor, service, or other thing of value from any person with an interest in this Agreement. 21. Business Registration. Consultant shall register with the City as a business prior to commencement of work under this Agreement if it has not already done so. 22. Severability. If any section, sentence, clause, or phrase of this Agreement should be held to be invalid for any reason by a court of competent jurisdiction, such invalidity shall not affect the validity of any other section, sentence,clause,or phrase of this Agreement. 23. Exhibits. Exhibits attached and incorporated into this Agreement are: A. Scope of Services B. Insurance Certificates The Parties have executed this Agreement this_day of ,20 . Agreement for Professional Services(with professional liability coverage) Page 6 of 9 CITY OF SPOKANE VALLEY Consultant: Mark Calhoun, City Manager By: Its: Authorized Representative ATTEST: Christine Bainbridge, City Clerk: APPROVED AS TO FORM: Office of the City Attorney Agreement for Professional Services(with professional liability coverage) Page 7 of 9 Exhibit A Scope of Services Overview Consultant is hosting and promoting a food and drink event (the "Event") consisting of a variety of tastings, hands-on classes, collaborative dinners, and panels to be held at CenterPlace Regional Event Center and portions of Mirabeau Point Park as approved by the City (collectively"CenterPlace") June 15 through 18, 2017. Consultant intends for the Event to be more than a food and drink event and to be a movement that showcases the energy, creativity, and enthusiasm driving America's food revolution while celebrating the culinary world's most inspiring places: Spokane Valley, Washington, and the Pacific Northwest. The Event offers some of the most compelling experiences and original programming in the modern food festival conversation. Although there are other food events throughout the country, the Event will be one of the few such food events of size and scope in the Pacific Northwest. Consultant intends for the Event to become an annual event that grows in size and scope until it is regionally and even nationally recognized. Consultant believes that the Event will draw visitors from around the Pacific Northwest. Consultant believes the Event will therefor result in increased overnight lodging stays within the City and produce positive exposure for the City, with the potential for additional increased tourism and economic development as a result. Since 2017 is the first year of the Event, Consultant does not have any historical values from which to draw, but it estimates that for the first year, there will be 1,500 to 2,000 attendees daily,with 100 overnight lodging stays due to the out-of-area visitors. The City is in the midst of an ongoing economic and tourism development program as evidenced by recent changes to its Comprehensive Plan to focus on economic development and an ongoing tourism study to develop and increase tourism within the City. The City will receive beneficial tourism marketing through the use of its logo and name on advertising for the Event. Consultant Services 1. The Event shall be hosted, run, operated,promoted, and conducted solely by Consultant, and except as otherwise provided herein, City shall have no responsibility for the Event. 2. The Consultant shall create a comprehensive advertising campaign for the Event, which shall include, but not be limited to, radio, print, digital, visual, and social media. The campaign shall be of size and scope as Consultant deems appropriate to attract the largest number of attendees. 3. The full name of the Event shall include "Spokane Valley." An example of a full name would be "Crave NW Spokane Valley." 4. The full Event name shall be included at least once on all paid and earned media for the Event, including all print, digital,visual, social media, and official Event signage. The full Event name shall be referenced at least once in any radio media. For example, if there are flyers, a website, and a Facebook page for the Event, the full Event name shall be included on all of the flyers, on the website, and on the Facebook page. 5. A logo or logos provided by the City shall be included at least once on all paid and earned media for the Event, including print,digital,visual, social media, and official Event signage. The City's name shall be referenced at least once in any radio media. The Consultant shall only use the logo as provided by the City and in conformance with all applicable federal, state, and local laws, rules, and regulations. For Agreement for Professional Services(with professional liability coverage) Page 8 of 9 example,if there are flyers, a website, and a Facebook page for the Event, the City provided logo shall be included on all of the flyers, on the website, and on the Facebook page. Consultant shall provide all media containing the City's name and/or logo to the City for review and approval prior to public distribution. 6. Within 60 days of completion of the Event, Consultant shall provide the City a written summary of the services provided which includes, at a minimum, the dollar value of earned media, the extent of media distribution, the number of attendees, and the actual, calculated or estimated number of attendees from outside of 50 miles of Spokane Valley(or an estimate of the lodging room nights generated by the Event). 7. The use of CenterPlace provides beneficial tourism exposure to the City. Unless otherwise agreed in writing by the Parties, Consultant shall hold the Event at CenterPlace. The cost and usage of CenterPlace shall be set forth in the special event permit and any other necessary rental agreement(s) required for hosting this Event at CenterPlace. 8. The Consultant is encouraged, but not required, to use "CenterPlace Regional Event Center" in its advertising; provided, however, that if Consultant specifically references the venue in advertising the Event,it shall use"CenterPlace Regional Event Center" as part of the description. Agreement for Professional Services(with professional liability coverage) Page 9 of 9 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: February 7, 2017 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. Report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Draft Amended 2017 Transportation Improvement Program (TIP) GOVERNING LEGISLATION: RCW 35.77.010 PREVIOUS COUNCIL ACTION TAKEN: Council adopted the 2017-2022 Six Year TIP on June 28, 2016, Resolution #16-009; Council approved the Innovative Safety 2016 Citywide Signal Backplate project on July 12, 2016; and Council approved the 2016 TIB grant application projects on July 26, 2016. BACKGROUND: Council adopted the 2017-2022 TIP based upon information staff had at that time relative to available funds and how these funds could be utilized for transportation projects. Since the adoption of the 2017-2022 TIP, staff submitted grant applications for the following projects that were selected for funding that will begin in 2017: • Mission Ave Improvement, Flora to Barker Project -Transportation Improvement Board(TIB)/Surface Transportation Program -STP • 32nd Ave Sidewalk, SR27 to Evergreen - TIB • 2016 — Citywide Signal Backplates, various locations (Innovative Safety) Additional proposed changes identified in the Amended 2017 TIP include the following: Added Projects: The City's has identified Fund 311 Pavement Preservation projects in the City's 2017 budget which adds these projects: • Mission Preservation, Pines to McDonald • Mission Preservation (PE ONLY), McDonald to Evergreen • Indiana Preservation, Mirabeau Pkwy to Evergreen • University Preservation (PE ONLY), 16th to 24th • University Preservation (PE ONLY), 24th to Dishman Mica • Saltese Preservation, Houk to 24th Other new projects for 2017 identified during the City's budget process include: • Euclid Reconstruction, Flora to Barker Project (Spokane County Sewer Line) • 8th Ave Sidewalk, Dickey to Thierman (CDBG) Carryover projects from 2016: • Citywide Reflective Signal Backplates • Bowdish Sidewalk, 12th to 8th Avenue • Pines (SR-27)/Grace Intersection Safety Project • ITS Infill Project Based on this information, it is recommended that the 2017 TIP be amended to include projects where the City was awarded grant funding, new projects added when adopting the 2017 City budget, and projects not completed in 2016. Since the City uses Real Estate Excise Tax (REET) monies as matching funds for state and federal grants, this amendment to the current-year TIP is necessary to meet the state law that requires REET funds to only be used on projects that have been identified in an adopted plan. Attached is a summary of the proposed changes and the currently adopted 2017 TIP. A public hearing and adoption of the Amended 2017 TIP is scheduled for February 28, 2017. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: Discussion BUDGET/FINANCIAL IMPACTS: The projects' costs shown in the draft Amended 2017 TIP are preliminary and may be adjusted prior to adoption to reflect 2016 year-end adjustments. STAFF CONTACT: John Hohman, Deputy City Manager Ray Wright, PE, Planning and Grants Engineer ATTACHMENTS: Draft Amended 2017 TIP City of Spokane Valley Department of Public Works Adopted 2017 Transportation Improvement Program Primary City Total 2017 Proj.# Project From To Source Amount Project Costs 1 0226 Appleway Preservation Park Dishman Mica $ 144,000 $ 1,071,000 2 2017 Street Preservation Projects Various locations City $ 2,200,000 $ 2,200,000 3 0141 Sullivan/Euclid Concrete Intersection(RW/CN) Sullivan @ Euclid STP(U)/TIB $323,000 $2,082,000 4 0237 Appleway Trail Sullivan Corbin RCO/COM $ 302,000 $ 1,853,000 5 0259 North Sullivan ITS Project 1-90 Trent CMAQ $ 15,000 $ 110,000 6 0252 Argonne Preservation Broadway Indiana STP(U) $ 10,000 $ 70,000 7 0250 9th Ave Sidewalk Raymond University FTA $ 8,000 $ 40,000 8 0249 Sullivan/Wellesley Intersection Improvement Sullivan @ Wellesley CMAQ $ 27,000 $ 198,000 9 0248 Sprague Preservation Sullivan Corbin STP(U) $ 36,000 $ 268,000 10 0143 Barker Road/BNSF Grade Separation Barker @ BNSF RR Other FED $ 62,000 $ 1,600,000 11 0069 Park Road#2(RW&CN) Broadway Indiana STP(U) $ 20,000 $ 150,000 12 0223 Pines(SR27)/BNSF Grade Separation Pines(SR27) BNSF RR Other FED $68,000 $1,351,000 13 0227 Appleway Shared Use Path Pines(SR27) Evergreen STP(U)/TAP $414,000 $1,926,000 Funded Projects $3,609,000 $ 12,769,000 Planned Projects $20,000 $ 150,000 $ 3,629,000 $ 12,919,000 City of Spokane Valley Department of Public Works AMENDED 2017 Transportation Improvement Program Resolution 17-00#,(2-7-2017) Primary City Total 2017 Proj.# Project From To Source Amount Project Costs 1 0226 Appleway Preservation Park Dishman Mica $4,000 $30,000 2 2017 Street Preservation Project Various locations City 0253 Mission Preservation Pines McDonald City 770000 770000 0254 Mission Preservation(PE) McDonald Evergreen City 67000 67000 0255 Indiana Preservation Mirabeau Pkwy Evergreen 950000 950000 0257 University Preservation(PE) 16th 24th City 55000 55000 0256 University Preservation(PE) 24th Dishman Mica City 50000 50000 0240 Saltese Houk 24th City 900000 900000 3 0251 Euclid Reconstruct Flora Barker City $1,800,000 $1,800,000 4 0141 Sullivan/Euclid Concrete Intersection(RW/CN) Sullivan @ Euclid STP(U)/TIB $300,414 $2,173,488 5 0237 Appleway Trail Sullivan Corbin RCO/COM $313,797 $2,088,877 6 0259 North Sullivan ITS Project 1-90 Trent CMAQ $15,000 $110,000 7 0252 Argonne Preservation Broadway Indiana STP(U) $10,000 $70,000 8 0250 9th Ave Sidewalk Raymond University FTA $45,896 $229,477 9 0249 Sullivan/Wellesley Intersection Improvement Sullivan @ Wellesley CMAQ $27,000 $198,000 10 0248 Sprague Preservation Sullivan Corbin STP(U) $36,000 $268,000 11 0143 Barker Road/BNSF Grade Separation Barker @ BNSF RR Other FED $0 $720,000 12 0223 Pines(SR27)/BNSF Grade Separation Pines(SR27) BNSF RR City $1,200,000 $1,200,000 13 0227 Appleway Shared Use Path Pines(SR27) Evergreen STP(U)/TAP $266,747 $1,995,191 14 0123 Mission Ave Improvement Project Flora Barker STP(U) $93,000 $603,000 15 0258 32nd Ave Sidewalk SR27 Evergreen TIB $11,325 $56,627 16 2016-Citywide Signal Backplates Various locations HSIP $0 $123,830 17 8th Ave Sidewalk Dickey Thierman CDBG $45,000 $498,740 18 0222 Citywide Reflective Signal Backplates(PE/CN) Various locations HSIP $900 $81,000 19 0239 Bowdish&11th Sidewalk 12th 8th TIB $219,699 $473,060 20 0166 Pines(SR-27)/Grace Intersection Safety Project Pines(SR 27)@ Grace Ave HSIP $199,800 $526,600 21 0201 ITS Infill Project(CN) Various locations CMAQ $47,000 $323,000 22 0155 Sullivan West Bridge Sullivan @Spokane River BR $140,000 $1,440,400 $7,567,578 $17,801,290 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,and are not intended by the City to be relied upon by property owners or developers in making development decisions. Funded Projects Added Projects 2016 Carry Over Projects P:\Clerk\AgendaPackets for Web\2017\agendapacket 2017,02-07\Item 8 Draft Amended 2017 TIP 020117.xlsx 2/2/2017 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: February 7, 2017 Department Director Approval: Check all that apply: [' consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: New City Hall — Project Update GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: Multiple meetings, Council retreat 02-17-15; Administrative Report 03-17-15, Motion Consideration 03-24-15, Study Session 09-15-15, Motion Consideration 09-29-15, Interior Discussion 11-18-15, Heating and Cooling Discussions on 12-1- 15 and 12-15-15, Interior and Exterior Discussion 12-29-15, General updates on 01-19-16 and 02-02-16, Final design discussion on 02-16-16 and Approval of City Hall Plan authorization to proceed with bid process on 02-23-16; Admin report on bid results at Council's 4-26-16 meeting; Bid Award on May 3, 2016; Admin Report on Project Update on August, 16, 2016, September 6, 2016, October 4, 2016, November 1, 2016, December 6, 2016, and January 3, 2017. BACKGROUND: City Council and staff have been working since early 2015 on the design of the New City Hall building. Construction of the project began on May 31, 2016. Staff will give a brief update on the current status of the project. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: Discussion BUDGET/FINANCIAL IMPACTS: The City Hall construction project is anticipated to cost $14.154 million including land acquisition, design services, and construction. This project will be funded through a General Obligation bond which will be authorized by City Council through a separate motion. STAFF CONTACT: Doug Powell, Building Official Jenny Nickerson, Senior Plans Examiner ATTACHMENTS: PowerPoint Presentation Spokane Valley �C • t H all u dae „.„„ri.,;:„.„..,„„,_„::_i:,:;ii..f„!,,_;,,,._,,_4 � , _ „ , ,,,,, _______._ ,_ L.,,ai .,,,.:,..,..___,, , _. _.___,_____ ,4,‘„,,,,_„_,,,, __. -_,„----- ..„ ..,,:,,,,„,,,,:,,,i;:„._„.,:: , .,.: ,,,,,,,„,,,__„, , ._ „ _ _______.„ _.._,.. .,„_,,_.-14,-, A r - cnrlw1gC i% _try r�av ups 1- 4 Spokane ��Valley Schedule • Construction Began May 31 , 2016 • Substantial Completion August 320171 , :: • Final Completion September 30 , 2017 L - '- Project Still on Schedule PUBLIC WORKS DEPARTMENT Spokane Valley Progress — Week 31 - - _ _ _ _ _ . _ _ _ _ . - I- 6 h . -. a .- ,. �ti_, - ----- _-- _- _ ._ _ _ _ Tom-+ ,. . s __ - I ice.. '� i , ,' i-;; FI IF 41 4, • vok, � -_,- as r eeTi — - _ y sos it—,I .iP--- F_.s..I' Nm� - fig r 771.4. .� — '-' — s411K 's _ — �..� I Masonry Work and Windows - South PUBLIC WORKS DEPARTMENl3 ijOkane .....Valley .„0„............--- Progress - Week 31 .....---------- _ .. „; ....,_, _ , ......„---- ...„, . -- a , Ii i _ - Close of Up 1 _ _ . Window Frames PUBLIC WORKS DEPARTMEN14 , -- .___ — Spokane valley Progress — Week 32 .,-,,,,v,-,,,pi, IAstei -I=- - t J 17II OA i 1, ; 'i Iii!1i N ______ _ ._...,, 1 -- -_-r-r . Furr..itat u. fp m � �n. A r r y Exterior Framing - North PUBLIC WORKS DEPARTMENTS Spokane `valley Progress — Week 32 I ; '-k a a { 1r Spray Foam Insulation — First Floor PUBLIC WORKS DEPARTMENI3 Spokane Valley Progress — Week 32 . __ -_ , ,_..__.= . _ _ _,. _ .., _. _ .. _._ _ __, .00 ,---- -_ , ,_:„__ .__ „ .....,___ _ ookN . _____,, .. _ , _. . ._,_ ,_: ,. - ----.4" - ttt0 ,, ;:i....„, ,1: . : •..,. .„..,._,,,,,_-... y . ,.. -:::::::.---17.-------'_.T:'- : * I i00414, .\ '-46 -_ ..i „.. . i iii'..,,,,,,,,....„..,_ -r 1011.. _ 1, - ,) ----,„ i . 11 i i. 0 1 Precast Support Lintel PUBLIC WORKS DEPARTMENT Spokane valley Progress — Week 32 1-i _ - Mechanical and Plumbing Rough-In — North Wing PUBLIC WORKS DEPARTMENI9 Spokane Valley Progress — Week 33 , _ iut„ :1 - . __ . _ , 1 , v.,. . I, . . _ , e 1,-*"." iit rt r i : tIIIIIIiII dlig Line Framing - North PUBLIC WORKS DEPARTMENt Spokane Valley Progress — Week 33 _ :..,___ . _ _ _______ _ . „,.....„ e _ _ ____ _ __,_. ___ _____ _____ , _ .. .__.... . ---1,...._ __..„---------- .....„ - ,,,,, ,....-ir 111116 ' t��.,w ` ~� 1 IL1C j '- r Ill � � 4 w �' , � r�� 8 iilla ..e ir ift. _ ,_ _ ., ii, . ,,,,. z _ ___ ___. �� .c _a ,1 • ��_ First Floor Framing , Mechanical and Plumbing - North PUBLIC WORKS DEPARTMEN*P Spokane Valley Progress — Week 33 -,• i _ 3\ � x \ , , •. . _ ,_ , •,, ,wk ) Aft li , 1,-,, , _ _., 1 am - -• I •, ,.., „ to . L,, 7 I 1 --Y { Exterior Framing - North PUBLIC WORKS DEPARTMENT Spokane valley Progress — Week 34 Alra _ :grim i.. _ _ _ - �� + . , , , . _--—7.17----- -_ ' - 1 imi Ifi. ,_ ! 1111 Ilk \ i 1 I I 11'4 I MI Aut. i 1 bio maim , '11 i, a .� ` _ :110: 3 , I I/ fil .--, y '..W."-±,-: * '` Hollow Metal Framing — First Floor PUBLIC WORKS DEPARTMENY Spokane Valley Progress — Week 34 f , ,. I AM s reiti." , _.,.. a c"-1e Al -`-' » ! A 11 't -m' Pi „I Ilkor it i _te _. r I a an,. .. 1 la i --. :.,,'-4 ji :11.2 , ':::r milE Hollow Metal Framing and Mechanical, Electrical and Plumbing — Second Floor PUBLIC WORKS DEPARTMENP Spokane Valley Progress — Week 34 . 1) ._ ... ____ .. /./.„- __________.___ ii ,. ip _ . , . _ ..Hiii , ... „..., ..._ , .ei I, . \. , __ ., . . .,..,. ,n i ' I u �i ' bra __ � � '2: i .'1112''..:' 't 1�'' '''''''" - 1 / • .,.---7 1 - I \ , i I o �. - _i:".. " 7!: 4.e , ii:,-----7.' ;- j i' jiii , 1 1 , i 5,,I 4 ✓�� "'r T�1_� ¢-F h r irjik+fir _ �I 1 r 7 . -E lid it-+ iy .;� r. IF i E , , North Balloon Framing and A Line Masonry PUBLIC WORKS DEPARTMENT Spokane Additional Information • 60% Schedule Completed • $5 , 508 , 514 paid to Contractor (56% ) • Requests for Information ( RFIs) 94 Answered — 1 Pending • 232 Submittal Packages Reviewed PUBLIC WORKS DEPARTMENT Spokane Additional Information Upcoming Activities • Mechanical , Electrical and Plumbing to be completed — South Wing • North Interior Framing • Hallow Metal Frames on 3rd Floor — North • Sheetrock on 2nd Floor — South PUBLIC WORKS DEPARTMENT Spokane ... 1�Valley Questions? ,_ ,_.__ __ - t- _, ,., /4.1 _gyp - � i _ ;-~- �3 jry -afi. i F rY C. i •8 -1 1 FYF' II f«'_• 1 4_ lyyg.��F ■■ III i " - �V i z __ ____„....,„,,,i0 �.k..y-r-• a1, , _v�¢w. -ate _.,€}.. .+ 5 �, - IJ _-.� a ' - t, .., 1. __ _,,,____,.. __ . .... , i w r. , , °dwtc _ -140 ,. I,:.. i . 1 I , J- rw•a "' '� • W. l ' ' 1 -....ate�l �`l'mat a w ,-*"•"-- S- ._ _-' r - " .moi ;` 1 - !fid" }--- - ...+•�.�.�� k w ,.�.�•'�• `'w - a+ .` �. . PUBLIC WORKS DEPARTMENY DRAFT ADVANCE AGENDA as of February 2,2017; 8:30 a.m. Please note this is a work in progress; items are tentative To: Council& Staff From: City Clerk,by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings Feb 14,2017, Special Mtg,Winter Workshop, 8:30 a.m.—2:00 p.m. Council Chambers [due Mon,Feb 6] February 14, 2017 Formal Meeting, 6 pm: Cancelled February 21,2017, Study Session Format, 6:00 p.m. [due Tue,Feb 14] ACTION ITEMS: 1. Motion Consideration: Contract Approval Food Event: Crave! NW—Mike Basinger (10 minutes) NON-ACTION ITEMS: 2. Bidding History—John Hohman (25 minutes) 3. Sidewalk Snow Removal Update—Cary Driskell (25 minutes) 4. Training: Public Records, Open Public Mtgs,Parliamentary Procedure—C.Driskell, C. Bainbridge (25 min) 5. Advance Agenda (5 minutes) [*estimated meeting: 90 minutes] February 28,2017,Formal Meeting Format,6:00 p.m. [due Tue,Feb 21] 1. PUBLIC HEARING: Amended 2017 Transportation Improvement Program—John Hohman (20 minutes) 2. Consent Agenda(claims,payroll,minutes) (5 minutes) 3. Resolution Amending 2017 Transportation Improvement Program—John Hohman (15 minutes) 4. Admin Report: Advance Agenda—Mayor Higgins (5 minutes) 5. Info Only: Department Reports [*estimated meeting: 45 minutes] March 7,2017,Study Session Format,6:00 p.m. [due Tue,Feb 28] 1. Accomplishments Report for 2016—Mark Calhoun (— 120 minutes) 2. City Hall Update (5 minutes) 3. Advance Agenda (5 minutes) [*estimated meeting: 130 minutes] March 14,2017,Formal Meeting Format,6:00 p.m. [due Tue,March 7] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Admin Report: Advance Agenda—Mayor Higgins (5 minutes) March 21,2017, Study Session Format,6:00 p.m. [due Tue,March 14] 1. Advance Agenda March 28,2017,Formal Meeting Format,6:00 p.m. Idue Tue,March 21] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.Motion Consideration: Euclid and Sullivan Bid Award—Erica Amsden (15 minutes) 3. Admin Report: Advance Agenda—Mayor Higgins (5 minutes) 4. Info Only: Department Reports April 4,2017, Study Session Format, 6:00 p.m. Idue Tue,March 28] 1. City Hall Update (5 minutes) 2. Advance Agenda—Mayor Higgins (5 minutes) April 11,2017,Formal Meeting Format, 6:00 p.m. [due Tue,April 4] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Admin Report: Advance Agenda—Mayor Higgins (5 minutes) Draft Advance Agenda 2/2/2017 2:01:10 PM Page 1 of 2 April 18,2017,Study Session Format,6:00 p.m. [due Tue,April 111 1. Advance Agenda—Mayor Higgins (5 minutes) April 25,2017,Formal Meeting Format,6:00 p.m. [due Tue,April 181 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Admin Report: Advance Agenda—Mayor Higgins (5 minutes) 3. Info Only: Department Reports May 2,2017, Study Session Format, 6:00 p.m. fdue Tue,April 251 1. City Hall Update (5 minutes) 2. Advance Agenda—Mayor Higgins (5 minutes) May 9 2017,Formal Meeting Format, 6:00 p.m. [due Tue,May 21 1. Advance Agenda—Mayor Higgins (5 minutes) May 16,2017, Study Session Format,6:00 p.m. [due Tue,May 91 1. Advance Agenda—Mayor Higgins (5 minutes) May 23,2017,Formal Meeting Format,6:00 p.m. [due Tue,May 161 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Admin Report: Advance Agenda—Mayor Higgins (5 minutes) 3. Info Only: Department Reports May 30,2017, Study Session Format, 6:00 p.m. [due Tue,May 231 1. Advance Agenda—Mayor Higgins (5 minutes) June 6,2017, Study Session Format, 6:00 p.m. [due Tue,May 301 1. City Hall Update (5 minutes) 2. Advance Agenda—Mayor Higgins (5 minutes) June 13,2017,Formal Meeting Format,6:00 p.m. [due Tue,June 61 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Admin Report: Advance Agenda—Mayor Higgins (5 minutes) June 20,2017, Study Session Format, 6:00 p.m. [due Tue,June 131 1. Advance Agenda—Mayor Higgins (5 minutes) June 27, 2017,Formal Meeting Format,6:00 p.m. [due Tue,June 201 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Admin Report: Advance Agenda—Mayor Higgins (5 minutes) 3. Info Only: Department Reports July 4,2017: no meeting—Holiday *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: 8th&McDonald follow-up Term Limits CDBG(Public Hearing,Fall,2017) TIP(6-year 2018-2023;public Hearing,May) Fee Resolution Transportation&Infrastructure SCRAPS Update Undergrounding Second Amendment Sanctuary City Utility Facilities in ROW Sullivan Bridge Washington State: E/W Draft Advance Agenda 2/2/2017 2:01:10 PM Page 2 of 2 • S�,,, PARKS AMID REt EAS. 11 ; .� . diane F I.IiR lIHH9 QUARTER RTER R�R�'''ORT a �� "4000 _ galley f ` ADMINISTRATION AND PARKS: • Fall arrived and the park facility reservation season ended October 15, with over 400 reservations made for various facilities. The park restrooms were then winterized and closed for the season. Mirabeau Springs was turned off until spring. The marmots are hibernating, and the turtles are snuggled into the mud. • Contracts worked on in the fourth quarter include: o Agreements for Recreational Services for: child music classes and adult dance classes. o Professional Services for the Browns Park Water Service Project. 0 Construction Agreement for the Police Precinct Old Jail Remodel Project. o Park Maintenance Agreement 2017 for all City parks and trails. o CenterPlace Food and Beverage Services 2017 for all catering needs. • Staff spent a considerable amount of time regarding the CenterPlace Food and Beverage Services RFP, and the interview, selection, and contract processes. An RFQ was developed and advertised for CenterPlace Food and Beverage Services, and proposals were due October 31. Eat Good Group LLC, DBA Le Catering Co., owned by Adam Hegsted, was selected from three finalists, based upon an RFP submittal, taste testing exercise, and oral interview. a Staff spent a considerable amount of time regarding the 2017 Park Maintenance Contract. An RFP was developed and advertised and proposals were due October 21. Senske Lawn and Tree Care submitted the only proposal despite several other plan holders. • The Police Precinct Old Jail Remodel Project was able to be completed by the end of the year thanks to some creativity and dedication on behalf of the City, the Precinct, our consultant and the contractor. This was a much anticipated improvement to the Precinct. © The Centennial Trail Coordinating Council continued to meet monthly. The first major trail repair project that began in September was put on hold by year's end due to the extreme wet weather. It will be completed in the spring. For 2017, we (Spokane Valley) are taking our turn volunteering to be the chairperson and recording agendas and meeting minutes. ® Several amenities were purchased for the new Valley Mission Dog Park and they will be installed in the spring. • This winter's weather has kept our grounds maintenance crews busy and posed some challenges with the snow and ice removal from our City facilities. • Staff worked with the City team in preparing and updating the Appleway Trail Amenities item as a part of the City's Legislative Agenda. • Appleway Trail design work continued. An Appleway Trail Public Meeting was held in October at Greenacres Middle School for the Corbin to Sullivan section. Since then staff presented in December to the City Council the concept of theming the entire trail to add interest and an educational and historic element. Our final public meeting on this section is scheduled for February 15. • Staff will be participating as a member of the City's Library Ad Hoc committee. • Both Administration and CenterPlace staff are working with the Department of Community and Economic Development in the development — ,, s = of a multi-day food event at CenterPlace + f, # ' and Mirabeau Point Park for June 2017. • The City is sponsoring and supporting a w. ' '"r ftr,X _ majortrcommunity event to be held in • d ' ' ` el, August 2017. We are partnering with t' KSPS to bring and host the "Wall of ,,4 'w ,k.}; ;;,;.,gtA Healing" at Mirabeau Point Park. CENTERPLACE: tib,r fir, �; , -{►,��R jf� y • Staff booked 360 CenterPlace reservations ' ` during the fourth quarter of 2016. CenterPlace r �� ° ,_�. ,,; r_ _ hosted over 923 events in 2016 and took 453 't'i ' Z•rf,l'''i,1440,1,7101 4 J7r reservations for 2017, which is an 11% , ; ,4•,"%, increase from reservations taken in the fourth �.. quarter last year. Our reservations for 2017 are already up 33% from 2016. f • Staff were on hand participating with a booth ' .. `� , ' 4 s at the 2016 Northwest's Premier Bridal ' y., =') Festival held at the Spokane Convention " sew ' x Center on October 1. It was a great show with ': ,. d ' .•-- over 1500 participants (500 brides). After the show, we emailed information to interested brides/ ; '� grooms and scheduled tours of CenterPlace. • With the promotion of Tina Gregerson to our II eft Administrative Assistant position at the front desk, we needed to fill the Office Assistant I position. We recruited and interviewed for the open position, and '3ac\ i"n Shari Johnson was hired on November 2. Shari has had 25 years of experience working for State Farm Insurance in various capacities. • CenterPlace was awarded the bid for the 2017 National Grange Convention which will be tit held over Veteran's Day weekend. This will be the 151st annual convention for this organization that began in Washington, D.C. It is a prestigious honor that the City of Spokane Valley was chosen for this nationwide convention to represent Washington State. We are expecting approximately 300 out-of-town guests for this four-day conference. • Several major CenterPlace repairs were completed during the fourth quarter of this year. The roof repair work was completed which has made a tremendous difference in leaks we had been experiencing. Staff will continue to stay on top of future leaks as they arise. Secondly, in December, CenterPlace was closed for two days to make necessary repairs to the heating system. We were experiencing glycol leaks that were depleting the heating loop and causing our boilers to go into alarm. This then was causing the heating loop to shut down and not allow heat throughout the facility. Quite a challenge in cold December. The repairs were made in less time than anticipated, thus reducing our overall cost for these repairs. Jr `p_. L r41 i � l rg-�",•' n . ji�r i pyy t .�:w �' •' Ay�yy840 ( . R. ! � • r . •x(10( 7am 2 RECREATION AND AQUATICS: Valley Mission Haunted Pool ,: • 20 very hard working Valley Christian High School volunteers r„ f took on the task of helping set up the majority of the outside f. � „. props for the Haunted Pool during their Community Outreach R ,!!, w day on Friday, Oct. 7. • 72 volunteers from Central Valley, East Valley, University and `. �:, Shadle Park High Schools, Horizon and Greenacres Middle , `' Schools, and Eastern Washington University made this event possible. These volunteers did an amazing job haunting the L. ,ti , event with enthusiasm. (rw� • 809 people dared to enter the Haunted Pool over the four nights ,c( 411 ' RI and had a thrilling time! i�t 1 1,, • The event collected over 500 lbs. of canned food for the ►e- ��{ ,1 '' •. Spokane Valley Partners Food Bank. ! 1r cr, r° 1 .1 ” " errSupervisors Management School f ; 0 e) , . ti • Our Recreation Coordinator, Jennifer Papich, attended Year Two NC State University and National Recreation and Parks ' £ Association Supervisors' Management School. • $1,000 of the training expenses were covered through a ;�. _ " '' Washington Recreation and Parks Association Training -_ ; ., Sr; � i i.i Grant. ,' • Year Two focused on working with difficult people, Ns `{ .,-.....44 „w`1,� �0.��1 managing conflict, negotiations, group dynamics and , , ;, `` Y:ti' cultural competency. ..-' # ..: ` / 71 - I Or Breakfast with Santa • 497 people attended this annually successful event at r, .:;; ` , °' 4,;, I CenterPlace Regional Event Center. ( ,ti: ...-' • A perfect example of strong partnership with Parks and Recreation and Spokane Valley Rotary. 4" • Excellent affordable quality event for the community. • This year we had three different entry times. With the success of this style for the event, we will be able to . . •0, :`---f-69' ii‘P. N. accommodate up to 600 guests next year. Okr, ., NI,if t,i. ►l.v 7,,7,i •go'- • 45 outstanding volunteers from East Valley, University * 7 's 1 ; } High School, Central Valley High School, Barker High _ - s ? 1 ' ,4 School and Horizon Middle School served breakfast, bussed , I t. ,. ,r. 4 ys c. , tables, did arts and crafts, games and happily engaged -,, . y with the youth at the event. Winter Break Cool Camp • 50 children ages 6-11 years of age participated in Parks .. ,1 1 t and Recreation's Winter Break Camp. ' ` _ , �, ; . ' . • Program goals are to provide youth a safe, social, active, f . . ". , i :4` _,_ engaging environment during Winter Break that is , ' _t it -*/ ` � t" affordable and convenient to their parents/caregivers. . . • Campers made new friends, great memories and were (; r d4 { extremely active. • i . A; _l. • Activities ranged from Extreme Science guest visitors to 4, building giant snowmen and snow forts, to swimming at the YMCA, doing 3 craft projects, silly games and having many laughs. SENIOR CENTER: r� � • The Senior Center Association is in need of volunteers it 4 for the reception desk, Volunteers greet the public, answer phone calls, provide information regarding whata: • resources within the community are available for , _. W�; { seniors, etc. The Senior Center is open from Monday- • , �4�`�`� ' Friday, 8am-4pm. If you or someone you know is �' ,, interested in volunteering, please call the front desk at '" '"' (509) 926-1937. ,� r= ;: • The Community Access Program through Spokane County �, , yS I � � that encourages special needs people to become involved in _ �; t fi '6. our community has brought in several new members along vee , t- • VW 44e° ..4 with their care providers. The Wednesday dance and the _ 1 ` pool room seem to be the biggest draw to engage them in an activity. • Chess is a newer activity that is growing in popularity. It is held on Thursday afternoons in the library. The leader is giving a great deal of effort to encourage folks to try it out. He is bringing in training videos in hopes of helping people grasp the idea of the game. • The knitting and crochet group provided hats, gloves, and blankets for the Retired Senior Volunteer Program (RSVP) for those in need. RSVP provides the yarn, and the ladies enjoy giving back to the community. It is also an easy way for someone new and hesitant to become involved. • Card games including bridge, pinochle, spite and malice, Texas hold'em, and cribbage brought 449 people to the center this month. • The Senior Association held its annual meeting for the membership, and all were updated on the status of the Association. The meeting was attended by 35 people. They also voted for new board members, who serve a three-year term. The board consists of seven members who promote and support the activities of the Senior Center. • The Center held a silent auction of holiday baskets. The various activity groups are encouraged to participate and provide a basket to auction off. The income goes into the general fund of the Senior Center. • The AARP Driving Refresher Course is held the second Tuesday of each month. Volunteer instructors host the class. Many insurance companies offer a discount for taking the class. • Senior Health Insurance Benefits Advisors (SHIBA) sponsored through Aging and Long Term Care of Eastern Washington scheduled times in December to meet with people during open enrollment of Medicare. They help people decide which program fits their needs; they do not sell insurance. • The Line Dance instructors have both become ill. We are not sure of the fate of this popular program. It was offered three times a week. • The Center hosted a Physical Therapy Workshop on keeping your spine healthy. Six people attended the free presentation and received booklets regarding back health and keeping active. • Neighboring retirement communities participated in the Wednesday Dance, Dominos, Cards, and several other activities at the Senior Center. • Inland Empire Tours provides their newsletter for members to sign up for day or longer tours in and around the region and into Canada. • The Craft Fair was not as well attended this Numbers That Count... October November December year as last. Questions arose whether there Total Attendance 2,084 2,319 1,633 was enough advertising or if there are too many craft fairs. New Members unavailable 17 24 4