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Agenda 02/09/2017 SCITI POKane Valle y Spokane Valley Planning Commission Regular Meeting Agenda City Hall Council Chambers, 11707 E. Sprague Ave. February 9, 2017 6:00 p.m. I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. APPROVAL OF AGENDA V. APPROVAL OF MINUTES: January 26, 2016 VI. COMMISSION REPORTS VII. ADMINISTRATIVE REPORT VIII. PUBLIC COMMENT: On any subject which is not on the agenda. IX. COMMISSION BUSINESS: i. Study Session: Supportive Housing X. FOR THE GOOD OF THE ORDER XI. ADJOURNMENT Minutes Spokane Valley Planning Commission Council Chambers—City Hall January 26,2017 I. Chair Graham called the meeting to order at 6:00 p.m. Commissioners, staff and audience stood for the pledge of allegiance. Secretary Deanna Horton took roll and the following members and staff were present: Heather Graham Erik Lamb,Deputy City Attorney James Johnson Lori Barlow, Senior Planner Tim Kelley Mike Phillips Michelle Rasmussen Suzanne Stathos,absent-excused Deanna Horton, Secretary for the Commission Hearing no objections,Commissioner Stathos was excused from the meeting II. Agenda: Commissioner Johnson moved to accept the January 26,2017 agenda as presented. The vote was five in favor, zero against and the motion passed. III. Minutes: Commissioner Kelley moved to approve the December 08, 2016 minutes. The vote on this motion was five in favor, zero against, motion passes. Commissioner Johnson asked when the information from the last meeting would be returning to the Commission. IV. COMMISSION REPORTS: Commissioner Johnson reported he attended a community meeting on Jan. 12,2016 regarding traffic improvements along Mission between Barker and Flora roads. The other Commissioners had nothing to report. V. ADMINISTRATIVE REPORT: Senior Planner Lori Barlow reported the supportive housing topic would be on the Commission agenda at the next meeting,February 9,2017. VI. COMMISSION BUSINESS: a) Election of Officers: Secretary Deanna Horton reminded the Commission only members who have been on the Commission for more than one year are eligible for appointment to the positons of chair and vice-chair. Ms. Horton asked for nominations for chair and Commissioner Phillips nominated Commissioner Graham for the position of chair. Receiving no other nominations, Commissioner Graham was elected to the position of chair. Ms. Horton asked for nominations for vice-chair,Commissioner Kelley nominated Commissioner Phillips and Commissioner Rasmussen nominated Commissioner Johnson. Commissioner Phillips declined the nomination, Commissioner Johnson was elected to the position of vice-chair. b) Annual Training: Public Records Act, Open Public Meetings Act: Deputy City Attorney Erik Lamb explained to the Commission the state requirement for training regarding the Public Records Act and the Open Public Meetings Act. He shared the importance of following the rules and what impacts any violations could have on the City and individuals should these regulations not be followed. Mr. Lamb covered in detail the requirements of the state Public Records Act and the Spokane Valley Municipal Code 2.75 which covers how the City addresses requests when they are received. He discussed what constitutes a writing,what the City must do to provide the `writing,' best practices,how the City responds to requests,where records might be located,exemptions and penalties should the City not comply in a proper manner. Mr. Lamb turned to the Open Public Meetings Act which was enacted in 1971, and is set forth in RCW 42.30. It applies to all city and town councils including many subordinate board and committees including the Planning Commission. All meetings of the governing bodies are open to the public and all actions taken by such bodies shall be done inside of meetings which are open to the public. Emails, phone calls, messaging can be considered serial meetings. The City has procedural requirements for meetings: noticing, meetings are open to the public,votes are not by secret ballot,and members of the public are not forced to give their name or other information as a 12-10-16 Planning Commission Minutes Page 2 of 2 condition of attendance. It is not considered a meeting if City matters are not discussed, such as social gatherings, or before and after meetings. Public perception of a gathering where City business is not conducted should be taken into account,because it could be misconstrued. There are fines for violations and any action taken,where a violation occurred,the actions are considered null and void. Mr.Lamb also covered the Appearance of Fairness Doctrine. He talked about how Commissioners would judge for themselves if a proposal under consideration would have any financial benefit for them or someone they are close to. If a Commissioner felt a proposal would impact them, the Commissioner should state so and then recuse themselves from all discussions of that specific proposal. VII. GOOD OF THE ORDER: Commissioner Graham asked if the Commission was still seven members and when would the Council appoint the other member. Mr. Lamb stated it was still a seven member board however he had not heard a date as to when the Council would appoint the final member. VIII. ADJOURNMENT: Commissioner Johnson moved to adjourn the meeting at 6:44 p.m. The vote on the motion was unanimous in favor,motion passed. Heather Graham, Chair Date signed Deanna Horton, Secretary CITY OF SPOKANE VALLEY Request for Planning Commission Action Meeting Date: February 9, 2017 Check all that apply: ❑ public hearing ❑ information ® study session AGENDA ITEM TITLE: Study Session — Small Residential Dwellings/Supportive Housing GOVERNING LEGISLATION: ROW 36.70A, SVMC 17.80.150 and 19.30.040 PREVIOUS ACTION TAKEN: None BACKGROUND: On June 9, 2016 staff presented to the Spokane Valley Planning Commission an overview of the various housing alternatives, pertinent regulations, and a discussion of tiny houses. At the October 20, 2016 Planning Commission meeting staff presented the Draft Development Regulations, as a part of the Comprehensive Plan Update, which included housing alternatives. At that time the Planning Commission agreed to remove SVMC 19.40.100 (Small residential dwellings-supportive housing) from the Draft Development Regulations to be reviewed as a separate future code text amendment. On December 8, 2016 staff gave a presentation to the Planning Commission which included draft regulations and the zones that they were allowed. Staff was directed to research other jurisdictions and their regulations. Staff will present a recap of the December 8, 2016 tiny house overview and discuss these and supportive housing developments and regulations in other jurisdictions. At this time the Planning Commission should discuss the issue and determine if additional information is needed, if the regulations should be modified, or other courses of action. OPTIONS: N/A RECOMMENDED ACTION OR MOTION: The Planning Commission should discuss the issue and determine the next course of action. STAFF CONTACT: Micki Harnois, Planner ATTACHMENTS: 1. Memo from Lori Barlow 2. Presentation 3. Homeless Encampments—Olympia Municipal Code (Chapter 18.50) 4. Transitional Encampments — Seattle Municipal Code (Chapter 23.42..) 5. Portland Ordinance— Dignity Village 6. Bud Clark Commons — Fact Sheet 7. Operations Policy Checklist s1o' 'qm.u' ane 11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206 Valle k 509.921.1000 ♦ Fax: 509.921.1008 • cityhall@spokanevalley.org MEMO Date: February 9, 2017 To: Planning Commission From: Lori Barlow, Senior Planner, AICP Subject: Supportive Housing Questions At the December 8, 2016 Planning Commission Meeting, the Commissioners began discussing the topic of Supportive Housing for the purposes of amending the Spokane Valley Municipal Code. At the meeting additional minor information was requested on varying topics related to supportive housing. While Micki Harnois will provide the bulk of the information requested, this memo provides information to the following questions: 1. What are the foundation requirements for standalone supportive housing units? Answer: If the unit is regulated by the building code, a permanent foundation that is frost protected is required. This could be strip footing constructed of CMU blocks or other screening. 2. Why do the draft regulations limit the development to 15 dwelling units per acre? Answer: The draft regulations were formulated based on the review of other jurisdictions with existing developments. Many of the proposed regulations mimicked Quixote Village as it offered an example compatible with concepts discussed such as the Fuller House. Quixote Village, when calculated out, was a density of 15 dwelling units per acre. However, the regulatory review conducted by staff indicated density measures such as maximum camp population of 100 persons, and a minimum area of 5,000 sq. ft. plus an additional 100 sq. ft. of land per occupant. The density should be further discussed as the Commission refines the regulations to determine its compatibility with allowed uses in the zoning district. Alternatively, the maximum density could be determined through the conditional use permit process and determined on a case by case basis. 3. Why are stand-alone supportive housing developments not allowed in the Industrial Mixed Use Zone (IMU)? Answer: The IMU zone is a new zone located along the north side of Trent. The IMU allows retail, office, light manufacturing and other light industrial uses, but is predominantly intended to capture the mix of existing uses that include commercial uses, and contractor and tow yards. Due to its lack of proximity to services and public transportation it is compatible with the supportive housing needs. 4. Is it possible to develop varying requirements for supportive housing developments based on the zoning district? Supportive Housing Memo Planning Commission Feb.9,2017 Page 2 Answer: Staff's review of Supportive Housing Regulations did not identify varying requirements based on the zoning district. However, different regulations can be required for specific zoning districts. SVMC 19.85 Marijuana Uses offer an example of how this is accomplished with Marijuana production standards. Marijuana production is allowed in both the Regional Commercial (RC) and the Industrial (I) zones. But, marijuana production in the RC zone is permitted only indoors, while it is allowed indoors and outdoors in the I zone. 5. Are supportive housing units required to have bathrooms and kitchens in each unit? Answer: Not necessarily. The structures proposed for supportive housing units would typically fall into one of two categories: a Dwelling Unit or a Sleeping Unit. A dwelling unit requires facilities for cooking and sanitation, while a sleeping unit does not. If sleeping units are proposed than community facilities can be provided. Further information can be provided by Jenny Nickerson, Senior Plans Examiner. Per the 2015 International Building Code the following definitions are provided: a. Dwelling Unit: A single unit providing complete, independent, living facilities for one or more persons, including permanent provisions for living, sleeping, eating, cooking and sanitation. b. Sleeping Unit: A room or space in which people sleep, which can also include permanent provisions for living, eating, and either sanitation or kitchen facilities but not both. Such rooms and space that are also part of a dwelling unit are not sleeping units. Additionally the 2015 International Building Code notes that "Habitable" rooms shall have a floor area of not less than 70 sq. ft. (except kitchens) and shall not be less than 7' in any horizontal dimension. 6. Why is 0.5 parking spaces per unit required? Answer: Staff's review of supportive housing regulations noted that parking requirements ranged from none, to adequate parking be provided. In one case a minimum of 6 spaces was required to be provided. Generally speaking parking demand in homeless housing communities is not significant. The draft included a 0.5 parking space requirement per unit. The requirement should be discussed because of the potential for shared parking with sponsoring or hosting entities, and proximity to public transportation. �� COMMUNITYandECONOMICDEVELOPMENT ��►NNING' valley DIVISION Planning Commission Meeting February 9, 2017 Small Residential Dwellings Supportive Housing and Draft Regulations Review Stfijkale COMMUNITY and ECONOMIC DEVELOPMENT LANNING ,� xliv DIVISION Purpose • Review Small Supportive Residential Housing Regulations-other jurisdictions • Review Permanent Supportive Housing Development- other jurisdictions • Solicit PC input on next steps Planning Commission Presentation February 2017 staikan COMMUNITY and ECONOMIC DEVELOPMENTLANNING Milky DIVISION Dec . 8, 2016 PC MeetingSummary • Reviewed Draft Development Regulations for supportive housing development • Planning Commission Information Requests : — Staff research supportive housing options and regulations in Seattle, Portland, Salt Lake City and Los Angeles for further study Planning Commission Presentation February 2017 akar COMMUNITY and ECONOMIC DEVELOPMENTlorl IANNING DIVISION Small Residential Dwellings • Any structure built on a lot for dwelling purposes, with access to water, sewer, and electricity, is considered as a "small residential dwelling". Small residential dwellings on wheels are prohibited . SVMC Definition for Reference Planning Commission Presentation February 2017 sookan COMMUNITY and ECONOMIC DEVELOPMENTLANNING Valley DIVISION DEVELOPMENT REGULATIONS Reviewed • Olympia • Seattle • Portland • Salt Lake City • Los Angeles Planning Commission Presentation February 2017 stiokan COMMUNITY and ECONOMIC DEVELOPMENT LAN NING ..NelleDIVISION Quixote Village Back round ' NOTICE PU ¢p�RfN1'APpI.�Can4a LAN4Ck' !h 4 a 01.5FM,,. 1 Ill44 fn e CN4lhvsai Ow 11 �6 rjAk ^J .. p. iiim, FIoM"+ass EnrA Krw... prH,l�.Ma'r�w�4 • .. _ L. aMO i ; L, iip.,. wi, - — _ _ . I �. mart` 1 Y� yy ' �r i `lf F -a 1• /1 l - — The g • Beginning i i n Planning Commission Presentation February 2017 Iv' sPokari COMMUNITY and ECONOMIC DEVELOPMENT 'IRAN NING .. Milk' DIVISION Villa e Layout Quixote -pi„.. _ r rc * -: 144 Sf in size } ) .=" Built for homeless adults � • Owned b a nonprofit s iJ u-. t/ ' _ organization lrt 31Residents pay a minimum ,. 'v.... � . �.,a rent and there is no lam. , . - �",`r option to buydwelling �`� General A !' w fin. 4._ 3 L 9 IV 4w - . � I * 7 - i Information Planning Commission Presentation February 2017 stiiik‘N-- COMMUNITY and ECONOMIC DEVELOPMENTPLANNING .000Va1k' DIVISION VillageQuixote _.. L.___,..7 .....0.0.0m4H = ${ A ii aI 1,11��e3.r' _ - _G444,111- C._ QUIt:ge �1 ``4_ BY Pwua.qui:t Ill gstan # ', /''N -= lir ii - ( i _-/......1„,-- 107.-- 1 -, L • __ T I r _ 4_, • --_. 017 stffikan COMMUNITY and ECONOMIC DEVELOPMENTLANNING Valley DIVISION Olympia - Homeless Encampment Definitions : Temporary emergency homeless encampment, hosted by a religious organization, or County homeless encampment which provides temporary housing to homeless persons (Quixote Village) Planning Commission Presentation February 2017 staikan COMMUNITY and ECONOMIC DEVELOPMENT Milky DIVISION Olympia - Temporary Homeless Encampment • Property owned by religious organization • Temporary Use Permit approval for no more than 180 days 4j • Must provide sanitation, trash, food service E • No permanent structures allowed No more than 40 residents at any encampment p • On-site parking provided 4.) • Located within % mile of bus or transit service • Minimum 6 high screening from ROW and residential properties Planning Commission Presentation February 2017 Sprjh n. COMMUNITY and ECONOMIC DEVELOPMENTLANNIN ry y ��lvallev DIVISION Olympia - County Homeless Encampment • Property owned by County - Conditional Use Permit Required • Permitted in Light Industrial/Commercial zone 4j • Not allowed adjacent to residential zoned property E • Maximum of 30 cottages per development 4) L • Located within % mile of bus or transit service • Minimum of 6 on-site parking stalls and a covered bike shelter 4) • No more than one County encampment may be located in the CC Cityany at time Applied to Quixote Village SPlikane COMMUNITY and ECONOMIC DEVELOPMENT V°►NNIN "' ry- �jxliv DIVISION Olympia — County Homeless Encampment continued • Structure size maximum : 200 (excluding.ft.sq porches;) 4) • Building permit required; E • On-site community facilities (i.e. kitchens, dining, shower, laundry...) 4.) • Recreation and garden areas, etc. designed as shared facilities • Buffered and screened from adj. ROW and properties 4.) • Must have sponsoring agency and operations/security plan Also required in the SVMC Draft Regulations COMMUNITY and ECONOMIC DEVELOPMENTLD►NNoNG Portland — Dignity IVISIN Village 1111111/4.1r r 111 'Fit A `' .1,. gOMELE S FROM ••t. ^-. 1 - 1 r K -- �• I I•. %' 7- 6. `.t. hr. dt 1 +5 Y 4 '* ,d. �.I I! � a y '•r::,■p iA ' ' ate Ir 7 r1 ti - v�; ff y,' c i• moi- z - t # �.�..- i �rry M r; � s ,gI 'A..„ evm.ay, 1 {�Ir ‘s 1? I '�y illi • . ill II L. bone,rvA"'`Mi,,i, i ru"4,7,„7,60.,, .. �f * I.. ,I , 1 . LY! in_ Commis es: :tion Fe • X17 kane COMMUNITY and ECONOMIC DEVELOPMENT LAN NING Valley - DIVISION Portland — DignityVillage . —.. . :, . __ ____ _ . . .. . . . ..., . 4 7. Lic a .„ n ai ! AI '� - Wit _ Y ('7, . — �� „`� ;�';: � lig& , '+ _mf 1s ^q .. 1,-1f - "- '3c ,`;.V. 1 Planning Commission Presentation February, 2017 COMMUNITY and ECONOMIC DEVELOPMENT LANNING Valley DIVISION Dignity Village Background • Transient tent city occupying various public spaces • Court ruling forced occupants to relocate. • Dignity Village is located on City-owned property — contract with the City; managed by Public Works • Oregon state law allows site to be declared as Designated Campground • One of two such Portland campgrounds allowed for transitional housing accommodations. • Maximum two-year stay. Planning Commission Presentation February 2017 ur stffikan COMMUNITY and ECONOMIC DEVELOPMENT LANNINC Milky DIVISION Dignity Village — Contract Contract included steps from • Limitations identified in contract: tent city to grounds — Provided temporary shelter for homeless development, programs, rules, and management — Assistance provided: relocation services to permanent housing — Campground open to Fire and Police inspections ections p p — Allow 60 persons max. with sleeping areas, adjoining bathrooms, V showers, kitchen, computer room and lounge area. • Maintain in a safe and sanitary condition : — Grounds cleaning after pets, provide all repairs and maintenance. — Provide adequate security for facilities residents, guests and users. — Designated Rules for camp residents Planning Commission Presentation February 2017 i COMMUNITY and ECONOMIC DEVELOPMENT CANNING - ,. Vaxlley DIVISION Seattle - TinyVillageHouse . .%..r...: , ,re.-....,- _ w-'--,...1 1 ___ . . . , .h, „„ . ,,, _____________ .,\ .. , „ ' , -9 • . --- Na.,,,, __________ . 1.---- .... ./..., 1 g , w Ca _ -- 7 , ____ ___ . , .... _ _ f ,. • _ 0. ,, K_ ..: , -1,, - . .,.., _ . __ _1 „, . 7/d/l/ J, / !iiiiIUIII I — f iiii.04 r ,, Planning Commission Presentation February 2017 Siiiikane COMMUNITY and ECONOMIC DEVELOPMENT LANNING .. 'Valle' DIVISION Seattle TinyHouse Village ,-- ...I "7 , . rtit - x Pit r _ I — -.._ ---- _ ---7— --47 ,,,r, r. glit lilid Ilitik o IIa Planning Commission Presentation February 2017 i COMMUNITY and ECONOMIC DEVELOPMENTIv' I ANNING ...jVaxliey DIVISION Seattle — Ballard Encampment . .. 10. .,.., . ,, i,,,,, t,,, ,: ,, _ , „ , , . _ I. =J ,f j" A J et , _PL ° 1 kit / :0 �, r r I fi M IFM r •L r_ r —6 _ — — Planning Commission Presentation February 2017 i COMMUNITY and ECONOMIC DEVELOPMENT LANNING ......*Vail ley DIVISION Seattle — Interbay Encampment • • .. ,,, . ...: • a: r _.. .. , .. , _. . ,-,, . a. --' , ilk. , A\;- ,,----r- .ia _,..%,z*.„,,,' r, � ^I. /'�.-r s. ` SS'• - - P",7,• — - .ff ti - - .tom.. - - - ` ..,,,44-‘1,,..,-,k,.-a Planning Commission Presentation February 2017 i COMMUNITY and ECONOMIC DEVELOPMENT LANNING ,. Vai1le' DIVISION Seattle — Othello Village #1 ;_ , , r ,,, N' -------474 . iii ..,.,„. Mini \ l ,i '' , iii. , , ' moi►` _ . `. _ "' � .,;.irr , y fit -, _ a. tf lam. Planning Commission Presentation February 2017 sixikan COMMUNITY and ECONOMIC DEVELOPMENTLANNING Valky DIVISION Seattle Transitional Encampment (Interim Use) ,f, • Allowed in Industrial, Downtown, Mixed Use, Neighborhood Commercial and Commercial Zones and within a major 4) institution overlay district. E • Located at least 25 feet from residential zoned lot. 4) • Property owned by City, private party or educational institute. z • Located within 1/2 mile of a transit stop. • Property is 5,000 square feet minimum plus 100 sq. 4) ft./occupant CC • The permit is for a maximum of two years • No closer than 1 mile from other legal encam p n'aientg commission Presentation February 2017 sofikan COMMUNITY and ECONOMIC DEVELOPMENTLANNING Milky DIVISION Seattle Transitional Encampments (Accessory to Religious Organizations) "11 • Allowed in any zone if accessory to a religious institute 4) • No more than 100 residents allowed E • 4) Resident must be 18 years of age or older • Each unit must have a heat and electrical source • Owner/operator must provide a indoor location for toilets, 4�C.) running water, cooking, refrigeration, garbage • Parking spaces are not required Planning Commission Presentation February 2017 stiokan COMMUNITY and ECONOMIC DEVELOPMENTLANNING Valky DIVISION Los Angeles Homelessness • The City of Los Angeles does not currently allow tiny house villages. • Bond passed to build 10,000 permanent homes in next decade. • Immediately converting motels and developing unused city land for homeless apartments. Planning Commission Presentation February 2017 stffikan COMMUNITY and ECONOMIC DEVELOPMENT LANNING Milky DIVISION Salt Lake City Homelessness • Currently living on streets and in cars • Salt Lake City does not currently have tiny house villages. • Opening four new homeless shelters - each has a 150 bed max • Ramping up affordable housing strategies and funding • Mitigating negative impacts in areas where the new shelters will be located (NIMBY) Planning Commission Presentation February 2017 Stfijkane COMMUNITY and ECONOMIC DEVELOPMENTLANNING ,. 'V1le' DIVISION Alternative Forms of Permanent Supportive Housing . , _- 44-1111- .. i ... _ . , `� ,. - _ ! Hit . - :i 4_ .- ISL q � - , Iii { 1 `L p li ri. P L NiNgi big _ I I ; # 9 ', Planning Commission Presentation February 2017 akar COMMUNITY and ECONOMIC DEVELOPMENTN I NGH"..r. ry ,. 1 DIVISION HUD Definition — Permanent Supportive Housing • Long term housing for homeless with disabilities • Owned and/or operated by a sponsoring agency • Supportive services provided • Located in one structure, several on one site, or multiple structures on scattered sites • No time limit on the stay Planning Commission Presentation February 2017 sPokan COMMUNITY and ECONOMIC DEVELOPMENT LANNING ,. 1 DIVISION Portland Housing Bureau Definition • "Permanent, affordable housing with comprehensive supportive services for people who are chronically homeless and with disabilities or other substantial barriers to housing stability. Permanent supportive housing is an intensive model of housing and services designed to serve chronically homeless individuals and families who cannot retain stable housing without tightly linked support services, and who can not successfully utilize the clinical services they need to stabilize their lives without having housing." Comprehensive Plan Amendments sixikan COMMUNITY and ECONOMIC DEVELOPMENT LANNING �jxliv DIVISION Example - Olympia Project Description — Located in downtown Olympia in the Downtown Business zone - 1--*- - 43 units with bath for homeless �." i� N { ` veterans, youth and disabled Ill , r �� j � — Sponsored by Low Income Housing , _ • � Institute — Group kitchen, computer lab, outdoor �A-, areas A °` - Near transit, parks, schools, waterfront — Service providers include DSHS, Billy Frank Jr Place Community Youth Services and Veterans Administration Planning Commission Presentation February 2017 ;,a COMMUNITY and ECONOMIC DEVELOPMENT FLANNING- ...jVailley DIVISION Example - Portland PI 4 . Project Description r�APr11 r`A4( _ 4 • Located in downtown Portland in the - (�rr �` Central Commercial Downtown zone r� t � dile* • 130 studio units with kitchen & bath f fru ill ``` FFir'` ; " '1 '� n ' • Sponsored byHome Forward & .. IIIFr r r _ t,, - n ._i p g� ,= Portland Housing Bureau 01:4-,,.. L--:__` • Community room, large outdoor area ° ' , 11 � ° x : • Near transit and schools 4 . ""err' ,y 1.'..r I i � �' • Services include life skills training, Bud Clark Commons mental health, medical, nutrition, job seeking and advocacy Planning Commission Presentation February 2017 -111'111 ;,a COMMUNITY and ECONOMIC DEVELOPMENT LANNING .�jvaxlley DIVISION Example - Seattle Project Description w G r • Located in downtown Seattle • n I • 91 studio units with kitchen & bath 4 lie i ;. t 4_ it- 1 p • Sponsored by Downtown Emergency '` A , [ E l Services Center (DESC) and � `-! r li 73 -, � it I� I, R partnering with Harborview Medical 1 L_'' I IFW TL4 ,_ l' iliiiil1 . Center - _ - • Community room, large outdoor area s - ES T E L L E • Near transit and neighborhood SUPPORTIVE HOUSING services • Services include health care, mental health, job seeking Planning Commission Presentation February 2017 sixikan COMMUNITY and ECONOMIC DEVELOPMENT LANNING .�jvaxlley DIVISION Example — Salt Lake City Project Description '. • Located in south Salt Lake City ,441 4. • 84 studio units with kitchen & bath 71 i t , .I • Sponsored by Housing Opportunities and HousingAuthorityof Salt Lake - - - 4*gtfloP11:,- _ • County Community room, large outdoor area ' tit -: s.,...1„rNear transit services x why, • Services include health care, mental health Grace Mary Manor Planning Commission Presentation February 2017 Sta6rle COMMUNITY and ECONOMIC DEVELOPMENT LANNING �jxliev DIVISION Discussion: Next Steps: • Are the supportive housing • Bring back additional examples and regulations information if requested; consistent with PC focus? • Do the regulatory examples • Modify the draft provide enough information development regulations to to modify draft regulations? reflect PC direction; and • Are there other housing types that should be • Other options to be considered? determined • Is more information needed? Planning Commission Presentation February 2017 Chapter 18.50 HOMELESS ENCAMPMENTS Page 1 of 8 ° I IR DI a 1-f--t-taell kmit Chapter 18.50 HOMELESS ENCAMPMENTS 18.50.000 Chapter Contents Sections: 18.50.010 Homeless Encampment 18.50.020 Host Agency 18.50.030 Sponsoring Agency 18.50.040 Who May Apply 18.50.050 Applicable Procedures 18.50.060 Homeless Encampment- Criteria/Requirements for Approval (Ord. 6528 §1, 2008). 18.50.010 Homeless Encampment "Homeless Encampment" means temporary emergency homeless encampment, hosted by a religious organization, or County Homeless Encampment which provides temporary housing to homeless persons. (Ord. 6771 §3, 2011; Ord. 6528 §1, 2008). 18.50.020 Host Agency A. Temporary Homeless Encampment. "Host Agency" means the religious organization which owns the property or has an ownership interest in the property that is the subject of an application for a Temporary Homeless Encampment Permit for providing basic services and support to temporary emergency homeless encampment residents, such as hot meals and coordination of other needed donations and services. B. County Homeless Encampment. "Host Agency" means Thurston County, which owns the property that is the subject of an application for a County Homeless Encampment Permit to provide service to support emergency homeless encampment residents, such as hot meals and coordination of other needed donations and services. (Ord. 6771 §3, 2011; Ord. 6528 §1, 2008). 18.50.030 Sponsoring Agency "Sponsoring Agency" means the Host Agency or another agency that assists the Host Agency and that joins in an application with a Host Agency for a Temporary or County Homeless Encampment Permit and assumes responsibility for providing bask services and support to temporary emergency homeless encampment residents, such as hot meals and coordination of other needed donations and services. (Ord. 6771 §3, 2011; Ord. 6528 §1, 2008). 18.50.040 Who May Apply A. Temporary Homeless Encampment. Temporary homeless encampments shall be permitted only as an accommodation of religious exercise by a Host Agency and Sponsoring Agency. Each Host Agency and Sponsoring Agency shall jointly apply for a permit under this Section and shall http://www.codepublishing.com/WA/Olympia/html/Olympial 8/Olympial 85 0.html 2/2/2017 Chapter 18.50 HOMELESS ENCAMPMENTS Page 2 of 8 jointly certify compliance with all applicable requirements for approval and conditions of this Chapter and the application. B. County Homeless Encampment. A County Homeless Encampment shall be permitted only to Thurston County. A Sponsoring Agency may join the County to apply for a permit under this Section. Only Thurston County shall certify compliance with all applicable requirements for approval and conditions of this Chapter and the application. (Ord. 6771 §3, 2011; Ord. 6528 §1, 2008). 18.50.050 Applicable Procedures A. Temporary Homeless Encampment. A Temporary Encampment Permit is an administrative decision. In addition to the requirements for administrative decisions found elsewhere in the Olympia Municipal Code, the following procedures apply: 1. Advance Notice Required. The Host Agency and Sponsoring Agency shall notify the City of the proposed homeless encampment a minimum of thirty(30)days in advance of the proposed date of establishment for the homeless encampment.The advance notification shall be in the form of an application for a Temporary Encampment Permit and shall contain the following information: a. The date the homeless encampment will commence; b. The length of encampment; c. The maximum number of residents proposed; d. The host location; e. The names of the Host and Sponsoring Agencies; and f. The manner in which the homeless encampment will comply with the requirements of this Chapter. 2. Informational Meeting Required. The Host Agency and/or Sponsoring Agency shall conduct at least one (1) informational meeting within, or as close to,the location where the proposed homeless encampment will be located, a minimum of two (2)weeks prior to the issuance of the temporary use permit. The time and location of the meeting shall be agreed upon between the City and the Host Agency and/or Sponsoring Agency. All property owners within 300 feet of the proposed homeless encampment shall be notified by mail ten (10) days in advance of the meeting by the Host Agency and/or Sponsoring Agency. In lieu of notice by mail, an alternative means of notice may be provided that is reasonably calculated to notify the neighboring property owners within 300 feet of the proposed encampment. 3. Signs Required. The applicant shall also provide notice of the application within the same timeframe identified above by posting two signs or placards on the site or in a location immediately adjacent to the site that provides visibility of the signs to motorists using adjacent streets. The Director of Community Planning and Development or their designee shall establish standards for size, color, layout, design, working, placement, and timing of installation and removal of the signs or placards. B. County Homeless Encampment. A County Homeless Encampment requires a Conditional Use Permit subject to OMC 18.82. In addition to the requirements for Conditional Use Permits found elsewhere in the Olympia Municipal Code, the following procedures apply: http://www.codepublishing.com/WA/Olympia/html/Olympial 8/Olympia1850.html 2/2/2017 Chapter 18.50 HOMELESS ENCAMPMENTS Page 3 of 8 1. Application. Thurston County shall submit an application for a County Homeless Encampment Permit that contains the following information: a. The date the homeless encampment is proposed to commence; b. The maximum number of residents proposed; c. The names of any Host or Sponsoring Agencies; d. The manner in which the homeless encampment will comply with the requirements of this Chapter; e. A Site Plan drawn to scale. 2. Informational Meeting Required. Thurston County shall conduct at least one (1) informational meeting within a minimum of thirty (30) days of application of the homeless encampment permit. The time and location of the meeting shall be agreed upon between the City and the County. All property owners, residents and business owners within 300 feet of the proposed homeless encampment shall be notified by mail at least ten (10) business days in advance of the meeting. In lieu of notice by mail, an alternative means of notice may be provided that is reasonably calculated to notify the neighboring property owners, residents and business owners within 300 feet of the proposed encampment. 3. Signs Required. Thurston County shall also provide notice of the application within the same time frame identified above by posting two public notice signs in locations determined by the Director that provide visibility of the signs to motorists using adjacent streets. The Director of Community Planning and Development or their designee shall provide the Public Notice signs. (Ord. 6771 §3, 2011; Ord. 6528 §1, 2008). 18.50.060 Homeless Encampment - Criteria/Requirements for Approval The Director of the Community Planning and Development Department or their designee may issue a temporary and revocable permit for a homeless encampment subject to the following criteria and requirements. A. Site Criteria. 1. Temporary Homeless Encampment a. If the Sponsoring Agency is not the Host Agency of the site, the Sponsoring Agency shall submit a written agreement from the Host Agency allowing the homeless encampment and clarifying the obligations of the Sponsoring Agency. b. The property must be sufficient in size to accommodate the tents and necessary on-site facilities, including, but not limited to the following: i. Sanitary portable toilets in the number required to meet capacity guidelines; ii. Hand washing stations by the toilets and by the food areas; iii. Refuse receptacles; and iv. Food tent and security tent. http://www.codepublishing.com/WA/Olympia/html/Olympial 8/Olympial 850.html 2/2/2017 Chapter 18.50 HOMELESS ENCAMPMENTS Page 4 of 8 c. The Host and Sponsoring Agencies shall provide an adequate water source to the homeless encampment, as approved by the City. d. No homeless encampment shall be located within a Sensitive/Critical Area or its buffer as defined under Chapter 1832 of the Olympia Municipal Code. e. No permanent structures will be constructed for the homeless encampment. f. No more than 40 residents shall be allowed at any one encampment. The City may further limit the number of residents as site conditions dictate. g. Adequate on-site parking shall be provided for the homeless encampment. No off- site parking will be allowed. The number of vehicles used by homeless encampment residents shall be provided in the permit application. If the homeless encampment is located on a site that has another preexisting use, it shall be shown that the homeless encampment parking will not create a shortage of on-site parking for the other use/s on the property. h. The homeless encampment shall be located within a quarter (1/4) mile of a bus stop with seven (7) days per week service, whenever possible. If not located within a quarter mile of a bus stop, the Host or Sponsoring Agency must demonstrate the ability for residents to obtain access to the nearest public transportation stop (such as carpools or shuttle buses). i. The homeless encampment shall be adequately buffered and screened from adjacent right-of-way and residential properties. Screening shall be a minimum height of six (6) feet and may include, but is not limited to, a combination of fencing, landscaping, or the placement of the homeless encampment behind buildings. The type of screening shall be approved by the City. j. All sanitary portable toilets shall be screened from adjacent properties and rights-of- way. The type of screening shall be approved by the City and may include, but is not limited to, a combination of fencing and/or landscaping. 2. County Homeless Encampment a. The property must be owned by Thurston County and located in a Light- Industrial/Commercial (LI/C) zoning district. The property shall not be located adjacent to residentially zoned property, and the Conditional Use Permit shall not allow more than 30 tents or cottage structures. The necessary on-site shared community facilities shall include but not be limited to the following: i. Adequate water source and sanitary restrooms in the number required to meet capacity guidelines; IL Hand washing stations by the restrooms and by the food preparation areas; iii. Refuse receptacles; and iv. Community Building(s) providing kitchen, dining, shower, laundry, offices for management and security. b. If proposed, any recreational areas, garden areas or other on-site provisions should be designed as shared community facilities. http://www.codepublishing.com/WA/Olympia/html/Olympial 8/Olympia1850.html 2/2/2017 Chapter 18.50 HOMELESS ENCAMPMENTS Page 5 of 8 c. At least six(6) on-site vehicular parking stalls and a covered bike shelter shall be provided for the County homeless encampment. d. The homeless encampment shall be located within a quarter(1/4) mile of a bus stop or have public bus services provided. e. The homeless encampment shall be adequately buffered and screened from adjacent right-of-way and surrounding properties. Screening shall be a fence with a minimum height of six(6)feet and may include landscaping. B. Security. 1. Temporary Homeless Encampment a. An operations and security plan for the homeless encampment shall be submitted to the City at the time of application. b. The Host Agency shall provide to all residents of the homeless encampment a Code of Conduct for living at the homeless encampment. A copy of the Code of Conduct shall be submitted to the City at the time of application and shall be in substantially the following form or address the following issues: i. Possession or use of illegal drugs is not permitted. ii. No alcohol is permitted. iii. No weapons are permitted. iv. All knives over three and one-half(3-1/2)inches must be turned into the Host or Sponsoring Agency's on-site Encampment Manager for safekeeping. v. No violence is permitted. vi. No open flames are permitted without pre-approval by the Department of Community Planning and Development. vii. No trespassing into private property in the surrounding neighborhood is permitted. viii. No loitering in the surrounding neighborhood is permitted. ix. No littering on the Temporary Encampment site or in the surrounding neighborhood is permitted. Nothing in this Section shall prohibit the Host Agency, Sponsoring Agency or Encampment Manager from imposing and enforcing additional Code of Conduct conditions not otherwise inconsistent with this Section. c. All homeless encampment residents must sign an agreement to abide by the Code of Conduct and failure to do so shall result in the noncompliant resident's immediate expulsion from the property. d. The Host or Sponsoring Agency shall keep a log of all people who stay overnight in the encampment, including names and birth dates, and dates of stay. Logs shall be kept a minimum of six(6) months. http://www.codepublishing.com/WA/Olympia/html/Olympial 8/Olympial 85 0.html 2/2/2017 Chapter 18.50 HOMELESS ENCAMPMENTS Page 6 of 8 e. The Host or Sponsoring Agency shall take all reasonable and legal steps to obtain verifiable ID, such as a driver's license, government-issued identification card, military identification, or passport from prospective and existing encampment residents. f. The Host or Sponsoring Agency will use identification to obtain sex offender and warrant checks from the Washington State Patrol, the Thurston County Sheriff's Office or relevant local police department. i. If said warrant and sex offender checks reveal either(1)an existing or outstanding warrant from any jurisdiction in the United States for the arrest of the individual who is the subject of the check; or(2)the subject of the check is a sex offender, required to register with the County Sheriff or their county of residence pursuant to RCW 9A.44.130 i', then the Host or Sponsoring Agency will reject the subject of the check for residency to the homeless encampment or eject the subject of the check if that person is already a homeless encampment resident. ii. The Host or Sponsoring Agency shall immediately contact the police department if the reason for rejection or ejection of an individual from the homeless encampment is an active warrant. In other cases of rejection or ejection, the designated representative of the Host or Sponsoring Agency shall immediately provide the facts leading to such action to the Olympia Police Department and the Thurston County Sheriff's Office. g. The Host or Sponsoring Agency shall self-manage its residents and prohibit alcohol, drugs,weapons, fighting, and abuse of any kind, littering, or disturbing the neighbors while located on the property. h. The Host or Sponsoring Agency will appoint a designated representative to serve "on-duty" as an Encampment Manager at all times to serve as a point of contact for the Police Department and will orient the Police as to how the security tent operates. The name of the on-duty designated representative will be posted daily in the security tent. The City shall provide contact numbers of non-emergency personnel which shall be posted at the security tent. 2. County Homeless Encampment. An operations and security plan for the homeless encampment shall be established and enforced by Thurston County. The operations plan shall provide for ensuring that potential residents are provided notice that the homeless encampment is within a property zoned light industrial. C. Timing. 1. Temporary Homeless Encampment a. The duration of the temporary homeless encampment shall not exceed one hundred eighty(180) days. b. No additional temporary homeless encampments may be allowed on the same parcel of property in any 12-month period beginning on the date the homeless encampment locates on a parcel of property. c. No more than one(1)temporary homeless encampment may be located in the City at any time. 2. County Homeless Encampment. No more than one County homeless encampment may be located in the City at any time. http://www.codepublishing.com/WA/Olympia/html/Olympial 8/Olympia1850.html 2/2/2017 Chapter 18.50 HOMELESS ENCAMPMENTS Page 7 of 8 D. Health and Safety. 1. Temporary Homeless Encampment. The homeless encampment shall conform to the following fire requirements: a. There shall be no open fires for cooking without pre-approval by the Fire Department and no open fires for heating; b. No heating appliances within the individual tents are allowed without pre-approval by the Olympia Fire Department; c. No cooking appliances other than microwave appliances are allowed in individual tents; d. An adequate number, with appropriate rating, of fire extinguishers shall be provided as approved by the Fire Department; e. Adequate access for fire and emergency medical apparatus shall be provided. This shall be determined by the Fire Department; f. Adequate separation between tents and other structures shall be maintained as determined by the Fire Department; and g. Electrical service shall be in accordance with recognized and accepted practice. Electrical cords are not to be strung together and any cords used must be approved for exterior use. 2. County Homeless Encampment. The County homeless encampment shall conform to the City engineering, building and fire codes. 3. The Host Agency and Sponsoring Agency shall permit inspections by City staff and the Thurston County Health Department at reasonable times without prior notice of compliance with the conditions of the Temporary and County Homeless Encampment Permit. E. Director's Decision. 1. Temporary Homeless Encampment a. Purpose. The Director shall review the proposal to ensure compliance with the provisions of this chapter and all other applicable law, to ensure that the health, safety and welfare of the citizens of the City is preserved, and to provide an expedient and reasonable land use review process for decisions and interpretations of this chapter. b. Director Authority. The Director may modify the submittal requirements as deemed appropriate. c. Notice of Decision. The Director shall notify the Sponsoring and Host Agencies of his or her decision to approve, modify or deny the application within a timely manner, but not prior to 14 days after the neighborhood informational meeting. This Decision is a final decision of the City. Appeals of decisions to approve or deny a Temporary Encampment Permit shall be to Thurston County Superior Court. 2. County Homeless Encampment a. Purpose. The Director shall review the proposal and make a recommendation to the Hearing Examiner regarding compliance with applicable law. http://www.codepublishing.com/WA/Olympia/html/Olympia18/Olympial 8 50.html 2/2/2017 Chapter 18.50 HOMELESS ENCAMPMENTS Page 8 of 8 b. Hearing Examiner Authority. The Hearing Examiner may issue a County Homeless Encampment Permit pursuant to Hearing Examiner Chapter 18.82. The Director will forward the application and a recommendation to the Hearing Examiner subject to the provisions of this Chapter 18.50, the "Conditional Uses Chapter 18.48" and Hearing Examiner Chapter 18.82. c. Notice of Decision. The Director shall provide notice of the Olympia Hearing Examiner Decision pursuant to OMC 18.60. The Decision is a final decision of the City. Appeals of decisions to approve or deny a County Homeless Encampment Permit shall be to Thurston County Superior Court. F. Temporary Homeless Encampment Permit Termination. If the Host Agency or Sponsoring Agency fails to take action against a resident who violates the terms and conditions of this permit, it may result in immediate termination of the permit. If the City learns of uncontrolled violence or acts of violence by residents of the encampment and the Host Agency or Sponsoring Agency has not adequately addressed the situation, the temporary use permit may be immediately terminated. G. Temporary Homeless Encampment Permit Revocation. Upon determination that there has been a violation of any approval criteria or condition of application, the Director of Community Planning and Development or their designee may give written notice to the permit holder describing the alleged violation. Within 14 days of the mailing of notice of violation, the permit holder shall show cause why the permit should not be revoked. At the end of the 14-day period, the Director of Community Planning and Development or their designee shall sustain or revoke the permit. When a Temporary Homeless Encampment Permit is revoked, the Director of Community Planning and Development or their designee shall notify the permit holder by certified mail of the revocation and the findings upon which revocation is based. Appeals of decisions to revoke a Temporary Encampment permit shall be to Thurston County Superior Court. (Ord. 6771 §3, 2011; Ord. 6763 § 1, 2011; Ord. 6528 §1, 2008). The Olympia Municipal Code is current through Ordinance City Website: http://olympiawa.gov 7063,passed January 10,2017. (http://oiympiawa.gov) Disclaimer:The City Clerk's Office has the official version of the Code Publishing Company Olympia Municipal Code. Users should contact the City Clerk's Office (http://www.codepublishing.com/) for ordinances passed subsequent to the ordinance cited above. Olympia's Codification Process(http://olympiawa.gov/city- govern ment/codes-plans-and-standards/municipal-code.aspx) Municipal Code contact information: Email: adminservices@ci.olympia.wa.us (mailto:adminservices@ci.olympia.wa.us) Telephone: (360)753-8325 http://www.codepublishing.com/WA/Olympia/html/Olympial 8/Olympial 850.html 2/2/2017 Seattle, WA Municipal Code Page 1 of 2 eo--14( c, [I' 14 en 3 23.42.054-Transitional encampments accessory to religious facilities or to other principal uses located on property owned or controlled by a religious organization A. Transitional encampment accessory use. A transitional encampment is allowed as an accessory use on a site in any zone, if the established principal use of the site is as a religious facility or the principal use is on property owned or controlled by a religious organization, subject to the provisions of subsection 23.42.054.B. A religious facility site includes property developed with legally-established parking that is accessory to the religious facility. Parking accessory to a religious facility or located on property owned or controlled by a religious organization that is displaced by the encampment does not need to be replaced. B. The encampment operator or applicant shall comply with the following provisions: 1. Allow no more than 100 persons to occupy the encampment site as residents of the encampment. 2. Comply with the following fire safety and health standards: a. Properly space, hang, and maintain fire extinguishers within the encampment as required by the Fire Department; b. Provide and maintain a 100-person first-aid kit; c. Establish and maintain free of all obstructions access aisles as required by the Fire Department; d. Install appropriate power protection devices at any location where power is provided; e. Designate a smoking area; f. Keep the site free of litter and garbage; g. Observe all health-related requirements made by the Public Health Department of Seattle & King County; and h. Post and distribute to encampment residents, copies of health or safety information provided by the City of Seattle, King County, or any other public agency. i. Prohibit any open flames except an outdoor heat source approved by the Fire Department. 3. Provide toilets, running water, and garbage collection according to the following standards: a. Provide and maintain chemical toilets as recommended by the portable toilet service provider or provide access to toilets in an indoor location; b. about:blank 2/2/2017 Seattle, WA Municipal Code Page 2 of 2 Provide running water in an indoor location or alternatively, continuously maintain outdoor running water and discharge the water to a location approved by the City; and c. Remove garbage frequently enough to prevent overflow. 4. Cooking facilities, if they are provided, may be located in either an indoor location or outdoors according to the following standards: a. Provide a sink with running water in an indoor location or alternatively, continuously maintain outdoor running water and discharge the water to a location approved by the City; b. Provide a nonabsorbent and easily-cleanable food preparation counter; c. Provide a means to keep perishable food cold; and d. Provide all products necessary to maintain the cooking facilities in a clean condition. 5. Allow officials of the Public Health Department of Seattle & King County, the Seattle Fire Department, and the Seattle Department of Construction and Inspections to inspect areas of the encampment that are located outdoors and plainly visible without prior notice to determine compliance with these standards. 6. Individuals under the age of 18 years that are not accompanied by a parent or legal guardian shall not be permitted in an encampment. 7. File a site plan with the Seattle Department of Construction and Inspections showing the arrangement of the encampment, including numbers of tents or similar sleeping shelters, all facilities that are separate from the sleeping shelters, and all existing structures on the property, if any.The site plan is for informational purposes and is not subject to City review or permitting requirements. C. A site inspection of the encampment by a Department inspector is required prior to commencing encampment operations. D. Parking is not required for a transitional encampment allowed under this Section 23.42.054. (Ord. 124919 , § 132, 2015; Ord. 124747 , § 1, 2015; Ord. 123729, § 1, 2011.) about:blank 2/2/2017 Seattle, WA Municipal Code Page 1 of 5 23.42.056 -Transitional encampment as an interim use A Type I Master Use Permit may be issued for a transitional encampment interim use according to the requirements of this Section 23.42.056. A. The Director, in consultation with the Human Services Director, shall adopt a rule according to Section 23.88.010 that includes but is not limited to establishing: 1. Community outreach requirements that include: a. Community outreach standards that the encampment operator shall comply with before filing a transitional encampment interim use permit application, whether for a new transitional encampment or relocation of an existing transitional encampment. At a minimum, outreach standards shall contain a requirement that the encampment operator convene at least one public meeting in the neighborhood where the transitional encampment interim use is proposed to be established, at least 14 days prior to applying for a permit; b. A requirement that the proposed encampment operator establish a Community Advisory Committee that would provide advisory input on proposed encampment operations including identifying methods for handling community complaints or concerns as it relates to the facility or facility clients. The committee shall include one individual identified by each stakeholder group in the geographic area where the proposed encampment would be located as best suited to represent their interests.The committee shall consist of no more than seven members. Encampment operator representatives shall attend committee meetings to answer questions and shall provide regular reports to the committee concerning encampment operations. City staff may attend the meetings; and 2. Operations standards that the encampment operator is required to implement while an encampment is operating. B. Location. The transitional encampment interim use shall be located on property meeting the following requirements: 1. The property is: a. Zoned Industrial, Downtown, SM, NC2, NC3, Cl, or C2; except if the property is in a residential zone as defined in Section 23.84A.048 or is in a special review district established by Chapter 23.66; or b. Within a Major Institution Overlay district. about:blank 2/2/2017 Seattle, WA Municipal Code Page 2 of 5 2. The property is at least 25 feet from any residentially-zoned lot. 3. A property may be less than 25 feet from a residentially-zoned lot and used as an encampment site if: a. All encampment facilities, improvements, activities, and uses are located at least 25 feet from any residentially-zoned lot.Access to the encampment site may be located within the 25-foot setback area; and b. Screening is installed and maintained along each encampment boundary, except boundaries fronting on an opened public street. The screening shall consist of existing or installed vegetation that is sufficiently dense to obscure viewing the encampment site, or a 6-foot high view-obscuring fence or wall. 4. The property is owned by the City of Seattle, a private party, or an Educational Major Institution. 5. The property is within 1/2 mile of a transit stop.This distance shall be the walking distance measured from the nearest transit stop to the lot line of the lot containing the encampment site. 6. The property is, as measured by a straight line, at least 1 mile from any other legally- established transitional encampment interim use including encampments accessory to a religious facility or accessory to other principal uses on property owned or controlled by a religious organization.This subsection 23.42.056.A.6 shall not apply to encampments on sites owned or controlled by religious organizations, or to any legally-established transitional encampment interim use that provides shelter for fewer than ten persons. 7. The property is 5,000 square feet or larger and provides a minimum of 100 square feet of land area for each occupant that is permitted to occupy the encampment site. 8. The property does not contain a wetland, wetland buffer, known and potential landslide designations, steep slope, steep slope buffer, or fish and wildlife habitat conservation area defined and regulated by Chapter 25.09, Regulations for Environmentally Critical Areas, unless all encampment facilities, improvements, activities, and uses are located outside any critical area and required buffer as provided for in Chapter 25.09. 9. The encampment site is not used by an existing legally-permitted use for code or permit-required purposes including but not limited to parking or setbacks. 10. The property is not an unopened public right of way; or designated as a park, playground, viewpoint, or mufti-use trail by the City or King County. about:blank 2/2/2017 Seattle, WA Municipal Code Page 3 of 5 C. Operation. The transitional encampment interim use shall meet the following requirements: 1. The encampment may be operated by a private party that shall prepare an Encampment Operations Plan that shall address: site management, site maintenance, provision of human and social services, referrals to service providers that are able to provide services to individuals under the age of 18 who arrive at an encampment unaccompanied by a parent or legal guardian, and public health and safety standards.The operations plan shall be filed with the transitional encampment interim use permit application. 2. The operator shall be included in the qualified encampment roster prepared by the Human Services Director. The transitional encampment interim use permit applicant shall include documentation as part of the permit application demonstrating that the encampment operator is on the qualified encampment operator roster. D. Additional requirements. The transitional encampment interim use shall meet the following requirements: 1. The requirements for transitional encampment accessory uses in subsections 23.42.054.B and 23.42.054.C. 2. The operator of a transitional encampment interim use located on City-owned property shall obtain prior to permit issuance and maintain in full force and effect, at its own expense, liability insurance naming the City as an additional insured in an amount sufficient to protect the City as determined by the City Risk Manager from: a. All potential claims and risks of loss from perils in connection with any activity that may arise from or be related to the operator's activity upon or the use or occupation of the City property allowed by the permit; and b. All potential claims and risks in connection with activities performed by the operator by virtue of the permission granted by the permit. 3. The operator of a transitional encampment interim use located on City-owned property shall, on a form approved by the Director, agree to defend, indemnify, and hold harmless the City of Seattle, its officials, officers, employees, and agents from and against: a. Any liability, claims, actions, suits, loss, costs, expense judgments, attorneys' fees, or damages of every kind and description resulting directly or indirectly from any act or omission of the operator of a transitional encampment interim about:blank 2/2/2017 Seattle, WA Municipal Code Page 4 of 5 use located on City-owned property, its subcontractors, anyone directly or indirectly employed by them, and anyone for whose acts or omissions they may be liable, arising out of the operator's use or occupancy of the City property; and b. All loss by the failure of the operator of a transitional encampment interim use located on City-owned property to perform all requirements or obligations under the transitional encampment interim use permit, or federal, state, or City codes or rules. 4. A transitional encampment interim use located on City-owned property shall allow service providers to access the site according to the approved operations plan required by subsection 23.42.056.6.1. E. Duration and timing. The transitional encampment interim use shall meet the following requirements: 1. A permit for a transitional encampment interim use under this Section 23.42.056 may be authorized for up to one year from the date of permit issuance. A permit for a transitional encampment may be renewed one time for up to one year by the Director as a Type I decision subject to the following: a. The operator shall provide notice of a request to extend the use in a manner determined by a Director's Rule. The notice shall be given to the Citizen's Advisory Committee and persons who provided the operator with an address for notice; b. The encampment is in compliance with the requirements of Section 23.42.056; and c. The operator shall provide with the permit renewal application an Encampment Operations Plan that shall be in effect during the permit renewal period and consistent with subsection 23.42.056.A. 2. At least 12 months shall elapse before an encampment use may be located on any portion of a property where a transitional encampment interim use was previously located. F. Limit on the number of encampments. No more than three transitional encampment interim use encampments shall be permitted and operating at any one time, and each encampment shall not have more than 100 occupants.This limit shall not include transitional encampments accessory to a religious facility. (Ord. 125163 , § 4, 2016; Ord. 124747 , § 2, 2015.) about:blank 2/2/2017 ORDINANCE No. Authorize contract with Dignity Village to manage transitional housing campground at Sunderland Yard (Ordinance; Contract No. 32000680) The City of Portland ordains: Section 1. The Council finds: 1. The City of Portland has designated a portion of property owned by the City, commonly known as Sunderland Yard, located at 9325 NE Sunderland Road, Tax Lot 100 IN1E12B (Tax Account R-315196), as a campground under the terms of ORS 446.265. Resolution No. 36200, passed February 26, 2004. 2. Dignity Village is an Oregon non-profit corporation, formed for the purpose of developing alternative approaches to addressing homelessness. Local religious organizations, schools, philanthropists, architects, and others have contributed to helping Dignity Village with its alternatives. Representatives from Dignity Village have worked with architects to develop transitional housing structures to comply with the requirements of Oregon law. 3. The City of Portland desires to have someone provide management services for the designated transitional housing campground at Sunderland Yard. Dignity Village is willing to continue providing this management service. Dignity Village will provide a unique and coordinated services program, as developed by Dignity Village. There is no other potential provider for the range of services with the experience, expertise, and capability of Dignity Village. It therefore is appropriate for the City to contract with Dignity Village for continued provision of management services for the designated campground at Sunderland Yard. 4. In providing management services for the transitional housing campground, Dignity Village will provide a supportive environment to address the issues that led residents to becoming homeless and will seek to offer residents with job training opportunities, continuing education opportunities, healthcare, and housing placement assistance. Due to on-going shortfalls in adequate shelter space and affordable permanent housing, Dignity Village will manage the transitional housing campground to provide temporary shelter for the homeless, and will work with providers of low-income housing for permanent placement of residents. The Portland Housing Bureau shall monitor the efforts of Dignity Village to transition its residents into permanent housing and will provide periodic reports to the City Council offices. NOW,THEREFORE, the Council directs: a. The Commissioner of Public Works and the City Auditor are authorized to execute a contract with Dignity Village to manage the transitional housing campground at Sutherland Yard and to provide certain services, in substantially the form attached to this Ordinance as Exhibit A. Draft:8/20/12 • b. To the extent that any of the services to be provided by Dignity Village might otherwise have to be bid pursuant to ORS Chapter 279, the City Council, acting in its capacity as the Local Contract Review Board,hereby declares this contract to be exempt. c. To the extent that any of the services to be provided by Dignity Village would be considered as professional, technical or expert services governed by Portland City Code Chapter 5.68,this contract is exempt from those provisions. Passed by the Council: LaVonne Griffin-Valade Commissioner: Nick Fish Auditor of the City of Portland Prepared by: Sally Erickson By Date Prepared: October 22, 2012 Deputy • • Draft:8/20/12 • DRAFT AGREEMENT FOR SERVICES Contract No. 32000680 Designated Campground Program This Agreement for Services (this "Agreement") is between the City of Portland, acting by and through its Portland Housing Bureau, hereafter called "City" and Dignity Village Inc., an Oregon nonprofit corporation,hereafter called"Contractor,"for the provision of management of the Designated Campground at the Sunderland Recycling Facility, 9401 N.E. Sunderland, Portland, OR 97211. 1. Effective Date and Duration This Agreement shall become effective on December 1, 2012. This Agreement shall terminate on November 30, 2015, unless terminated earlier. 2. Contract Manager • Each party has designated a contract manager to be the formal representative for this project, as identified below("Contract Manager"). All reports,notices, and other communications required under or relating to this Agreement shall be directed to the appropriate Contract Manager. The City Contract Manager is authorized to approve work and billings hereunder, to give notices referred to herein, to terminate the Agreement as provided herein, and to approve all changes. PHB Contractor Contract Manager: Sally Erickson Contract Manager: Mitch Grubic, Chair 421 SW Sixth Ave., Suite 500 9401 N.E. Sunderland Portland, OR 97204 Portland, OR 97211 (503) 823-5312 (503) 281-1604 (503) 823-2387 (fax) Email: Bajasur66@yahoo.com Sally.Erickson@portlandoregon.gov EEO Expires Date: N/A Business License No.: N/A - EIN 91-2173206 3. Scope of Services The statement of work is contained in Section I. 4. Reporting The reporting requirements are contained in Section II. The year-end final report is due the last day of December, 2013, 2014, and 2015. 5. List of Exhibits The following Exhibits are attached hereto and incorporated by reference into this Agreement: Document Description No. of Pages Exhibit A Quarterly Reports 4 Exhibit B Site Plan Standards 3 Exhibit C Safety and Project Plan Compliance 3 32000680 Dignity Village Contract 1243 Page 1 of 22-revised 10/19/12 Scope of Services The Contractor shall provide the following services: A. Designated campground Contractor shall provide management services for the Designated Campground (described by Dignity Village as an"Intentional Community") at Sunderland Recycling Facility. Contractor will,under the Agreement,have authority to administer, manage, and operate the Designated Campground, and to control the use,maintenance, services or other matters relating to the Designated Campground, subject to the provisions and • limitations of the Agreement. Specifically, Contractor shall: 1. Operate the campground for the specific and sole purpose of providing temporary shelter to persons who cannot locate safe, decent affordable penuanent housing and are otherwise homeless. 2. To the extent practicable, assist residents of the campground with locating and transitioning to safe, decent, affordable permanent housing. Assistance shall include, but not be limited to, permitting access to the campground by programs that assist homeless persons with locating and accessing permanent affordable housing. 3. Accommodate up to 60 persons for short-term emergency housing with sleeping areas, adjoining bathrooms, showers,kitchen, computer room and a separate but adjoining lounge area. 4. Adopt reasonable and low-barrier admission criteria. Subrecipient will provide a current copy of these criteria to the City Contract Manager. 5. Keep the Designated Campground open at all reasonable times to: a. On-going,routine and frequent site visits by the Portland Fire Bureau and the Bureau of Development Services. These Bureaus will use Exhibit C in their evaluation; b. Site visits by the Portland Police Bureau; c. Entry onto the site by the City's Bureau of Maintenance for on-going, routine and frequent maintenance of the City's infrastructure at the site. Contractor will cooperate with these bureaus' in their performance of these duties. 6. Maintain the Designated Campground in a safe and sanitary condition, including providing routine and on-going cleaning of the grounds after any pets and undertaking all necessary repairs and maintenance. All maintenance costs, except for those expressly assumed by the City, shall be paid by Contractor. Contractor shall provide an adequate level of security for protection of the Designated Campground, its facilities,residents, guests and users. 32000680 Dignity Village Contract 12-13 Page 2 of 22-revised 10/19/12 • • 7. By the end of December, 2012, Dignity Village will be required to submit a completed, revised site plan that lays out structure, pathways, etc. This will be added as Exhibit D to the contract and must be approved/initialed by the Dignity Village Board Chair, and authorized staff from BDS,Fire, Transportation and PHB. 8. Maintain written guidelines governing the use of the Designated Campground, which will be incorporated into an entrance agreement and signed by each resident, as appropriate. Contractor will provide a current copy of the entrance agreement and written rules to the City, together with any amendments or modifications to those rules. 9. Post the Designated Campground rules, as well as grievance procedure and policy, in a visible location. The written rules shall address at least the following: a. No resident or guest of the Designated Campground shall threaten any person, whether resident, neighbor, guest, invitee or City employee, or engage in conduct that subjects any such person to alarm, including but not limited to, conduct that involves the use of abusive or threatening language or gestures. b. No resident or guest shall vandalize, deface or destroy any City property, or engage in conduct that degrades the appearance of City property, including conduct that would constitute Offensive Littering under ORS 164.805. c. No resident or guest shall possess any weapon or any similar instrument that can be used to inflict injury upon a person or damage to property, except to the extent permitted by Oregon law. d. When present at the Designated Campground, no resident or guest shall engage in any criminal behavior as defined by the State of Oregon or the City of Portland. e. Residents may not use,possess or share alcoholic beverages, illegal drugs, controlled substances or prescription drugs without a medical prescription, on or at the Designated Campground or within the Sunderland Recycling Facility. Residents may not allow guests to use, possess or share alcoholic beverages, illegal drugs, controlled substances or prescription drugs without a medical prescription at the Designated Campground or within the Sunderland Recycling Facility. f. Minors shall not be allowed to remain as residents at the Designated Campground, but minors may enter as guests for periods of not longer than fourteen(14) hours and i. Minor children must be supervised at all times by a designated parent/guardian or caregiver. ii. If minor children are staying with parent/guardian, there may be no other guests staying within the household's structure when children are present 32000680 Dignity Village Contract 12-13 ' Page 3 of 22-revised 10/19/12 iii. Parents/guardians must show proof of guardianship(i.e. this does not apply to "street families") iv. Dignity Village will ensure that there is a current background check on designated parent/guardian or caregiver. v. Minor children may not stay with parent/guardian for more than • 3 nights within a 30 day period (month to month) vi. Parent/guardian and caregiver must be members in good standing for 90 days. vii. Dignity Village may impose additional rules and requirements that are not within the scope of the Management Agreement with the City of Portland. • 10. All residents shall be given on-going training on fire safety, with assistance from the Portland Fire Marshal's Office. At least twice yearly, Contractor shall hold a fire drill in which all residents will participate. Upon request, Contractor must display proof of twice yearly fire drills.New residents shall be given a fire safety orientation as they arrive. 11. Contractor shall immediately notify the Bureau of Transportation of any unsafe or threatening person or situation at the campground that could potentially harm the Sunderland Recycling Facility's property, operation, employees or visitors. In such instances, Contractor shall call the Bureau's Maintenance Dispatch Center at 503-823-1700, or such other phone number as the bureau may later designate. B. For the purposes of Portland City Code 5.36.1.15, Contractor is designated as a "person in charge"for excluding persons from the Designated Campground for violations of the written rules. As a designated "person in charge," Contractor may lawfully direct persons to leave the Designated Campground. 1. Contractor shall be responsible for enforcing and administering its written rules established in Section I.A.9a-f as may be amended from time to time. Any failure by the Contractor to routinely and adequately enforce and administer the written rules shall constitute a breach of the Agreement. 2. Contractor shall not allow more than 60 residents to occupy the Designated Campground at any time. Contractor shall maintain a register of all residents, including such information as may be needed to perform Contractor's reporting requirements under Section II.A.1-10. For purposes of the Agreement, a resident is any person who has the intention to remain at the Designated Campground for twenty-four hours for sleeping,bathing, cooking, or use of restroom facilities. During the limited times when the City has declared a severe winter shelter overflow, Contractor may allow 10 additional residents for a total of 70 residents at the Designated Campground. 3. It is expected that Dignity Village residents will remain at the Campground for as short a period of time as possible while they seek out community services and affordable permanent housing. The City holds the discretion to either shorten or lengthen a maximum time that residents may remain at the 32000680 Dignity Village Contract 12-13 Page 4 of 22-revised 10/19/12 Campground. Contractor must establish written rules that residents may not live at the Campground for longer than 24 months after the date of November 1, 2012. If a person became a resident on November 1, 2012 they would need to find other housing arrangements by October 31, 2014. If an individual is in an active housing search and/or active in Village leadership, Dignity Village may request an extension and the City Contract Manager can make individual exceptions to this. 4. The City may contract with an agency to assist the Contractor with technical and financial capacity building,•build connections with community agencies, assist with permanent housing placement, and other related activities. 5. Contractor shall not make any capital improvements to the Designated Campground without first obtaining the written consent of the Portland Office of Transportation, including but not limited to making any cuts into, or • excavation of, the asphalt pad at the Designated Campground. "Capital improvements" means any permanent structural changes or additions to the Designated.Campground. 6. Contractor must comply with the Site Plan Standards as outlined in Exhibit B. Contractor cannot make any temporary or nonstructural improvements to the Designated Campground without prior written approval by the Fire Inspector and/or BDS Building Inspector, as well as consent of the City's Contract Manager. 7. Contractor shall follow and enforce all directives from the City's Bureau of Development Services regarding the location, structural integrity, construction, maintenance, occupancy, or use of any structures or development, such as dredging, grading,paving, excavating, filling or clearing, at the Designated Campground. The Bureau of Development Services shall receive,process, issue or deny permits for the use of the Designated Campground in accordance with the City Code provisions pertaining to permits. Contractor shall not relocate any structure or undertake any development without having first had the application reviewed,processed and approved by the Bureau, and a permit issued by the Bureau. Contractor shall provide responses to check-sheets within fifteen (15) working days of notice from the Bureau, and the Bureau shall provide responses to Contractor within fifteen (15) working days of receiving corrections. Any failure by Contractor to comply with any of the requirements of this section shall constitute a breach subject to Section 8(C) of the Agreement. 8. Contractor shall inspect and confirm that smoke alarms are placed and • maintained in all structures at the Designated Campground. Subrecipient will replace any smoke alarms that are not functional. Contractor shall develop and practice a site evacuation plan and a volunteer fire watch at the Designated Campground. 9. Upon termination of the Agreement, Contractor shall be responsible for the reasonable restoration of the Designated Campground and the removal of all of its property to the satisfaction of the Portland Office of Transportation. 32000680 Dignity Village Contract 12-13 Page 5 of 22-revist.d 10/19/12 10. Contractor shall comply with all correction notices issued by the Fire Inspector in a timely fashion. Failure to comply prior to the specified re- inspection date will result in re-inspection fees as required under Portland City Code Title 31. C. Contractor shall operate the Designated Campground in a financially self-sufficient manner to achieve its purpose, including private fundraising. Contractor will be responsible for covering all costs of operating the Designated Campground, including covering the cost of maintenance and custodial service,phones,utilities, alarm services, insurance, and other ongoing operating expenses. 1. Contractor shall dedicate sufficient designated persons to: a. secure additional funding sources to supplement existing client assistance budgets b. Demonstrate sustainable Board structure. Dignity Village is encouraged to broaden Board membership. This could include adding • former residents, donors or community supporters. II. Performance Measures . A. Program report as indicated in Exhibit A. 1. Basic demographic information on all residents, including race or ethnic background, gender,veteran's status, employment status and age. • 2. Number of residents who joined Dignity Village during the prior reporting period. 3. Number of residents who departed from Dignity Village during the reporting • period and the reason for their departure. 4. Number of residents who departed Dignity Village and destination(permanent housing, emergency shelter, etc.) during the reporting period. 5. Number of residents with employment income during the reporting period. 6. Number of individuals who accessed other services, including alcohol and drug treatment, during the reporting period. 8. Documentation of the performance of fire safety training for residents, and any fire drill activity since the reporting period. 9. An accompanying qualitative narrative discussing Contractor's accomplishments, challenges, needs and an update on Contractor's connection • to community resources during the reporting period. 10. Documentation regarding any in-kind services provided by Dignity Village residents to City bureaus or other public service. 32000680 Dignity Village Contract 12-13 Page 6 of 22-revised 10/19/12 III. Periodic Reporting • Contractor shall submit to Portland Housing Bureau's Contract Manager a quarterly report using the form in Exhibit A. Program reports will be submitted within 30 days of the reporting period on the following dates during the term of the Agreement: October 31, January 31, and April 30. An annual report summarizing the results and including cumulative data for the program will be due each July 31. W. General Agreement Provisions A. TERMINATION FOR CAUSE. If, through any cause, the Contractor shall fail to fulfill in timely and proper manner his/her obligations under this Agreement,or if the Contractorshall violate any of the covenants, agreements, or stipulations of this Agreement, the City shall have the right to terminate this Agreement by giving written notice to the Contractor of such termination and specifying the effective date thereof at least 30 days before the effective date of such termination. In such event, all finished or unfinished documents, data,studies, and reports prepared by the Contractor under this Agreement shall, at the option of the City,become the property of the City and the Contractor shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents. Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the Agreement by the Contractor, and the City may withhold any payments to the Contractor for the purpose of setoff until such time as the exact amount of damages due the City from the Contractor is determined. B. TERMINATION FOR CONVENIENCE. The City and Contractor may terminate this Agreement at any time by mutual written agreement. The City, on thirty (30) days written notice to the Contractor, may terminate this Agreement for any reason deemed appropriate at its sole discretion. After early termination of the Agreement,the City will have the authority,to deny access to the Designated Campground to all residents, except for the limited purposes of removing their personal property. Access shall be limited to regular business hours during which Sunderland Recycling Facility is operated by the City. The City will provide Dignity Village with reasonable time and opportunity to remove all of its personal property, including but not limited to the transitional housing structures that it owns. In removing its property, Dignity Village shall not cause any damage to any of the City's fixtures or other improvements to the real property at Sunderland Recycling Facility. • C. REMEDIES. In the event of termination under Section A hereof by the City due to a breach by the Contractor,then the City may complete the work either itself or by Agreement with another Contractor, or by a combination thereof. In the event 32000680 Dignity Village Contract 12-13 Page 7 of 22-revised 10/19/12 the cost of completing the work exceeds the amount actually paid to the Contractor hereunder plus the remaining unpaid balance of the compensation provided herein, then the Contractor shall pay to the City the amount of excess. The remedies provided to the City under sections A and C hereof for a breach by the Contractor shall not be exclusive. The City also shall be entitled to any other equitable and legal remedies that are available. In the event of breach of this Agreement by the City,then the Contractor's remedy shall be limited to termination of the Agreement and receipt of payment as provided in section B hereof. In the event of termination under Section A,the City shall provide the Contractor an opportunity for an administrative appeal to the Bureau Director. D. CHANGES. The City may, from time to time, request changes in the scope of the services or terms and conditions hereunder. Such changes shall be incorporated in written amendments to this Agreement to be approved by the Bureau Director. . Other changes, including changes to scope of work, may be approved by the Contract Manager. E. NON-DISCRIMINATION. During the performance of this Agreement, the Contractor agrees as follows: (a) The Contractor will comply with the non-discrimination provisions of Title VI of the Civil Rights Act of 1964 (24 CFR 1), Fair Housing Act(24 CFR 100), and Executive Order 11063 (24 CFR 107). (b) The Contractor will comply with prohibitions against discrimination on the basis of age under Section 109 of the Act as well as the Age Discrimination Act of 1975 (24 CFR 146), and the prohibitions against discrimination against otherwise qualified individuals with handicaps under Section 109 as well as section 504 of the Rehabilitation Act of 1973 (24 CFR 8). (c) The Contractor will comply with the equal employment and affiluiative action requirements of Executive Order 11246, as amended by Order 12086 (41 CFR 60). (d) The Contractor will comply with the equal employment andnon- discrimination requirements of Portland City Code Sections 3.100.005 (City Policies Relating to Equal Employment Opportunity, Affirmative Action and Civil Rights), 3.100.042 (Certification of Subrecipients), and Chapter 23 —Civil Rights. • (e) Contractor will comply with the Americans with Disabilities Act(42 USC 12131, 47 USC 155, 201, 218 and 225), which provides comprehensive civil • rights to individuals with disabilities in the areas of employment, public accommodation, state and local government services and telecommunications. 32000680 Dignity Village Contract 12-13 Page 8 of 22-revised 10/19/12 • The Act also requires the removal of architectural and communication barriers that are structural in nature in existing facilities. For CDBG and/or HOME funded projects, the Contractor will also comply with affirmative marketing policy and outreach to minorities and women and to entities owned by minorities and women per 24 CFR 92.351 and/or 24 CFR 570.601(a)(2), if the funds will be used for housing containing 5 or more assisted units. F. ACCESS TO RECORDS. The City, or their duly authorized representatives, shall have access to any books, general organizational and administrative information, documents,papers, and records of the Contractor which are directly pertinent to this Agreement, for the purpose of making audit examination, excerpts, and transcriptions. All required records must be maintained by the. Contractor for three years after the City makes fmal payment and all other pending matters are closed. G. MAINTENANCE OF RECORDS. The City or its authorized representative shall have the authority to inspect, audit, and copy on reasonable notice and from time to time any records of the Contractor regarding its billings or its work hereunder. The Contractor shall retain these records for inspection, audit, and copying for 3 years from the date of completion or teimination of this Agreement. H. INDEMNIFICATION. The Contractor shall hold harmless, defend, and indemnify the City and the City's officers, agents, and employees against all claims, demands, actions, and suits (including all attorney fees and costs) brought against any of them arising from the Contractor's work or any subcontractor's work under this Agreement. WORKERS' COMPENSATION INSURANCE. (a) The Contractor, its subcontractors, if any, and all employers working under this Agreement, are subject employers under the Oregon Worker's Compensation law and shall comply with ORS 656.017, which requires them to provide workers' compensation coverage for all their subject workers. A certificate of insurance, or copy thereof, shall be attached to this Agreement and shall be incorporated herein and made a term and part of this Agreement. The Contractor further agrees to maintain worker's compensation insurance coverage for the duration of this Agreement. (b) In the event the Contractor's worker's compensation insurance coverage is due to expire during the term of this Agreement, the Contractor agrees to timely renew its insurance, either as a carrier-insured employer or a self-insured employer as provided by Chapter 656 of the Oregon Revised Statutes,before its expiration, and the Contractor agrees to provide the City of Portland such further certification of worker's compensation insurance a renewals of said insurance occur. (c) If the Contractor believes itself to be exempt from the worker's compensation insurance coverage requirement of(a) of this subsection, the Contractor agrees to 32000680 Dignity Village Contract 12-13 Page 9 of 22-revised 10/19/12 accurately complete the City of Portland's Questionnaire for Workers' Compensation Insurance-and Qualification as an Independent Contractor prior to commencing work under this Agreement. In this case, the Questionnaire shall be attached to this Agreement and shall be incorporated herein and made a term and part of this Agreement. Any misrepresentation of information on the Questionnaire by the Contractor shall constitute a breach of this Agreement. In the event of breach pursuant to this subsection, City may terminate the Agreement immediately and the notice requirement contained in Section (A), TERMINATION FOR CAUSE, hereof shall not apply. J. LIABILITY INSURANCE. (a) The Contractor shall maintain General Liability insurance with a combined single limit of not less than$1,000,000 per occurrence for Bodily Injury and Property Damage. It shall include contractual liability coverage for the indemnity provided under this Agreement, and shall provide that City of Portland, and its agents;officers, and employees are Additional Insured but only with respect to the Contractor's services to be provided under this Agreement. The limits of the insurance shall be subject to statutory changes as to maximum limits of liability imposed on municipalities of the state of Oregon during the term of the Agreement. The insurance shall be without prejudice to coverage otherwise existing and shall name as additional insureds the City and its officers, agents, and employees. Notwithstanding the naming of additional insureds, the insurance shall protect each insured in the same manner as though a separate policy had been issued to each, but nothing herein shall operate to increase the insurer's liability as set forth elsewhere in the policy beyond the amount or amounts for which the insurer would have been liable if only one person or interest had been named as insured. The coverage must apply as to claims between insureds on the policy. The insurance shall provide that it shall not terminate or be canceled without 30 days written notice first being given to the City Auditor. If the insurance is canceled or terminated prior to completion of the Agreement, the Contractor shall provide a new policy with the same terms. The Contractor agrees to maintain continuous,,uninterrupted coverage for the duration of the Agreement. The insurance shall include coverage for any damages or injuries arising out of the use of automobiles or other motor vehicles by the Contractor. (b) The Contractor shall maintain on file with the City Contract Manager a certificate of insurance certifying the coverage required under subsection(a). The adequacy of the insurance shall be subject to the approval of the City Attorney. Failure to maintain liability insurance shall be cause for immediate termination of this Agreement by the City. In lieu of filing the certificate of insurance required herein, the Contractor shall furnish a declaration that the Contractor is self-insured for public liability and property damage for a minimum of the amounts set forth in ORS 30.270. 32000680 Dignity Village Contract 12-13 Page 10 of 22-revised 10/19/12 K. SUBCONTRACTING AND ASSIGNMENT. The Contractor shall not subcontract its work under this Agreement, in whole or in part, without the written approval of the City. The Contractor shall require any approved subcontractor to agree, as to the portion subcontracted, to fulfill all obligations of the Agreement as specified in this Agreement. Notwithstanding City approval of a subcontractor, the Contractor shall remain obligated for full performance hereunder, and the City shall incur no obligation other than its obligations to the Contractor hereunder. The Contractor agrees that if subcontractors are employed in the performance of this Agreement, the Contractor and its subcontractors are subject to the requirements and sanctions of ORS Chapter 656, Workers' Compensation. The Contractor shall not assign this Agreement in whole or in part or any right or obligation hereunder, without prior written approval of the City. Subcontractors shall be responsible for adhering to all regulations cited within this Agreement. L. INDEPENDENT CONTRACTOR STATUS. The Contractor is engaged as an independent contractor and the Contractor and will be responsible for any federal, ''state, or local taxes and fees applicable to payments hereunder. The Contractor and its subcontractors and employees are not employees of the City and are not eligible for any benefits through the City, including without limitation, federal social security,health benefits, workers'.compensation, unemployment compensation, and retirement benefits. M. REPORTING REQUIREMENTS. The Contractor,shall report on its activities in a format and by such times as prescribed by the City. N. CONFLICTS OF INTEREST. No City officer or employee, during his or her tenure or for one year thereafter, shall have any interest, direct or indirect, in this Agreement or the proceeds thereof. No City officer or employees who participated in the award of this Agreement shall be employed by the Contractor during the period of the Agreement. O. OREGON LAWS AND FORUM. This Agreement shall be construed according to the laws of the State of Oregon. Any litigation between the City and the Contractor arising under this Agreement or out of work performed under this Agreement shall occur, if in the state courts, in the Multnomah County court having jurisdiction thereof, and if in the federal courts, in the United States District Court for the State of Oregon. P. COMPLIANCE WITH LAWS. In connection with its activities under this Agreement, the Contractor shall comply with all applicable federal, state, and local laws and regulations. • 32000680 Dignity Village Contract 12-13 Page 11 of 22-revised 10/19/12 Q. NO THIRD-PARTY BENEFICIARY RIGHTS. No persons not a party to this Agreement is an intended beneficiary of this Agreement, and no person not a party to this Agreement shall have any right to enforce any term of this Agreement. . R. SEVERABILITY. If any provision of this Agreement is found to be illegal or unenforceable, this Agreement nevertheless shall remain in full force and effect and the provision shall be stricken. S. INl'bGRATION. This Agreement contains the entire Agreement between the City and the Contractor and supersedes all prior written or oral discussions or Agreements. T. PROGRAM AND FISCAL MONITORING. The City through the Portland Housing Bureau shall monitor on a regular basis to assure contract compliance. Such monitoring may include, but are not limited to, on site visits, telephone interviews, and_review of required reports and will cover both programmatic and fiscal aspects of the Agreement. The frequency and level of monitoring will be determined by the City Contract Manager. • DIGNITY VILLAGE CITY OF PORTLAND • Mitchell Grubic Date Traci Manning Date Chair • Director • Portland Housing Bureau • APPROVED AS TO FORM: James Van Dyke . Date City Attorney 32000680 Dignity Village Contract 12-13 Page 12 of 22-revised 10/19/12 EXHIBIT A (Page 1 of 4) QUARTERLY BENEFICIARY DATA REPORT FOR DIGNITY VILLAGE REPORTING PERIOD: FROM: JULY 1,2012 To: JUNE 30,2013 Reporting Period(check one)_7/01/12-9/30/12: 1/1/13-3/31/13 10/1/12-12/31/12 4/1/13-6/30/13 Participant Information 7/01/12 1.0/1/12 1/1/13 . 4/1/13 ; YTD : 3/31/13 6/30/13 � 9L30/12 :.;�. 12/31/12 . . Number on the first day of the quarter Number entering during the quarter Number who left during the quarter Number on the last day of the quarter Answer questions 1-4 only for those who entered during the quarter: 1.Gender 7/0.1/12 10/1/12 1/1/13 4/1/13= Ylll 9/30/12 12/31/12 3/31/13 6/30/13 :. Males Females Gender Total* 7/01/12- 10/1/12- 1/1/13- 4/1'/13 9/30/12 . 12/31/12 3/3.1/13. 6/30/13 YTD 2. Race/Ethnicity Hisp Non- Hisp Non- Hisp' Non- Hisp Non Hisp Noir aruc Hisp anic I-lisp anic Hisp . anic. " Hisp ante: Hisp White Black/African American Asian American Indian/Alaskan.Native Native Hawaiian/Other Pacific Islander American Indian/Alaskan Native & • White Asian&White 32000680 Dignity Village Contract 12-13 Page 13 of 22-revised 10/19/12 Black/African American & White Am. Indian/Alaskan Native &Black/African American Other-Please provide information Total* 7/01112-• 10/1/12- 111/13 4/1/13 3.Age :_ .. YTD 9/30112 : 12/31/12 3/31/13: 6/30/13,. .. 18-24 25-54 55-64 65 and above Total* * Totals for questions 1-3 should be the same as the number who entered during the quarter. 4. Other Characteristics (can be in more than one category) 10/1/12 1/1/13- 4/1/13- ' 7/01/12- YTD .9/30/12.;-• ::12131/12 3/31/13 6730113 Veteran Employed Female Headed Households Elderly Head of Household(over 65) Disabled/Special Needs 5. Destination. Of those participants who left during the quarter,how many left for the following destinations? LL 7/01/12 10/1:/12 1/1/13 4/1/13 Destanation 9/3 0112 YTD 12/3:1/12. -_6/30/13..' Total#'af•individuals who departed.in quarter Rental house or apt. Public housing Section 8 Shelter Plus Care Homeownership Moved in with family or friends (permanently) 32000680 Dignity Village Contract 12-13 Page 14 of 22-revised 10/19/12 Moved in with family or friends (temporarily) Transitional housing for homeless persons Psychiatric hospital Inpatient alcohol or drug treatment facility Jail/prison Supportive housing Homeless (e.g. car, street) Other(please sped & add rows as needed) Unknown(24 hour guest) 6. Reasons for leaving. Of those residents who left during the quarter, how many left for the following reasons? If a person left for multiple reasons, include only the primary reason. Reason for Departure: 7/01/12- 10/1/12- 1/1/13- 4/1/13- YTD 9/30/12 12/31/12 3/31/13 6/30/13 Total#of individuals ;:: who departed it quarter # who departed voluntarily # who departed for rules violations # who departed— unknown reason 7a. Length of stay. For those residents who left during the quarter, how many were there for the following lengths of time? 7/01/12- 10/1/12- 1/1/13 4/1/13- YTD 9/30/12 12/31/12 3/31/13. 6/30/13 Less than 1 month 1 - 2 months 3 - 6 months 7 - 12 months 13 - 24 months 25 months - 3 years 4 - 5 years 6 - 7years 8 - l0 years 32000680 Dignity Village Contract 12-13 Page IS of 22-revised 10/19/12 7b. Length of stay. For those residents living at the Village on the last day of the quarter,how long have they been at the Village? 0 7/ 1/12 10/1/12- 1/1/13- 4/1/13- 9/30/12 12/31/12 3/31/13 6/30/13 Total#-of individuals on;. the last day of the.qtr Less than 1 month 1 -2 months 3 - 6 months 7 - 12 months 13 -24 months • 25 month- 3 years 4 - 5 years 6 - 7years 8 - 10 years Please be sure to attach a qualitative narrative that includes the Villages accomplishments, challenges, needs, and an update on the Villages outreach to community partners and resources during this reporting period. Date faun was completed and turned into PHB: • 32000680 Dignity Village Contract 12-13 Page 16 of 22-revised 10/19/12 • EXHIBIT B (Page l of 3) SITE PLAN STANDARDS FOR DIGNITY VILLAGE I. Background In Resolution No. 36200, passed February 26, 2004,the Portland City Council designated a specific portion of property as a campground under the terms of ORS 446.265 (the"Designated Campground"). Owned by the City, it is commonly known as Sunderland Recycling Facility, located at 9325 NE Sunderland Road, Tax Lot 100 1N1E12B (Tax Account R-315196). The intent of the City of Portland in contracting with a nonprofit organization, also called Dignity Village,was for the contractor to oversee the campground, provide temporary shelter for otherwise homeless individuals, and assist its temporary residents in connecting to services and ultimately to move into permanent housing. While ORS 446.265 states that"the accommodations may consist of separate facilities, in the form of yurts, for use as living units by one or more individuals or by families,"the City did not specify that the accommodations must be yurts. With the guidance of the Bureau of Development Services,there was an infoilllal agreement that the units be no more than 10x10 for individuals and 10x12 (under 120 sq. feet) for larger households with a maximum height of 10 feet from the finished floor to the roofs. These dimensions were deemed suitable for the transportability of temporaryhousing structures. According to `Agreement for Services Contract No. 53015' section 1.5-B,the "...Contractor [in this case Dignity Village] shall be responsible for relocating... all transitional housing structures." The structures have been built on top of pallets or platforms so that the structures could be moved by a forklift onto a flat bed trailer. Since the maximum height of a vehicle without a Superload permit is 14 feet2, and a typical flat bed truck is 2 feet from the ground, these temporary structures should be no more than 14 feet in height from ground to roof. Temporary housing structures were to be placed in the center of the designed plots. Each plot is approximately 21 feet x 21 feet with a total of 43 plots. A buffer of 18 inches from the ground to finished floor was determined by.pest control to be the minimum space needed to prevent vermin. According to ORS 446.265, "Transitional housing accommodations described under subsection (1) of this section shall be limited to persons who lack permanent shelter and cannot be placed in other low income housing. A municipality may limit the maximum amount of time that an individual or a family may use the accommodations." The City of Portland-has the authority to institute a maximum amount of time that an individual may use the accommodations. • '"A building permit is required to build,demolish or move any carport,garage or shed that is greater than 200 sq ft in area or greater than 10 feet high measured from the fmish floor level to the avg.height of roof." http://www.portlandonline.com/bds/index.cfm?c=38156 2 http://www.oregon.gov/ODOT/MCT/OD.shtml 32000680 Dignity Village Contract 12-13 Page 17 of 22-revised 10/19/12 The original plan did not approve construction of decks and decks have been constructed without City permission. The proposed changes to the Site Plan will allow for decks that are the width of the front of the structure and no more than three feet long. II. Proposed changes to the Site Plan • Proposed clarifications to the existing agreement and changes are as follows: • A. Dimensions of Temporary Housing Units The dimensions of any structures on the site are limited to 101x12' or 120 sq. ft. There must be a buffer of 18 inches from the ground to the finished floor, and height from ground floor to roof cannot be more than 11.5 feet (138 inches). Any new structures to be built or located on the site are limited to these size requirements or are subject to the necessary required building and other related permits. [See diagram below.] Decks will be permitted,that are the width of the front of the structure and no more than three feet long. An awning that is no larger than the dimension of the deck will also be permitted. • • •Awning:,3 x 10 feet • /t/ / //2 ' Roof to Floor. 10 feet across • 11.5 feet • • Finished Floor • • t4 Ceiling 10 feet .. • 12 feet long ' Deck:3 x 10 Feet ®%.- Ground to Finished Floor: ; • . 18 inches • B. Temporary Housing Units Must be Centered in Plot Transitional housing structures including the deck must be centered within a 17x17 foot radius. This leaves a 2 foot space between the structure and the border of the plot creating a 4 foot lane between structures. This change has.been made to reduce the likelihood of a fire spreading and to create ample space for fire safety professionals to maneuver through the Village. Please reference the diagram below. . • • 32000680 Dignity Village Contract 12-13 Page 18 of 22-revised 10/19/12 Plot Dimensions - 21 feet across 2 feet • • • • 17 feet. 21 feet wide . 17 feet • III.Safety and Project Plan Check List for Inspections A representative from the Fire and Rescue Bureau and from the Bureau of Development Services has routinely inspected Dignity Village for fire, safety, construction, and site plan concerns. A formal document,the Safety and Project Plan Check list, will be instituted that encompasses fire, safety, construction, and site plan compliance. This form is to be completed by either a Fire and Rescue staff person or a Bureau of Development Services staff person upon the completion of a. routine inspection and signed by a Village representative. . • • 32000680 Dignity Village Contract 12-13 Page 19 of 22-revised 10/19/12 EXHIBIT C (PAGE 1 OF 3) • SAFETY AND PROJECT PLAN COMPLIANCE CHECK LIST Location: Designated Campground at 9401 NE Sunderland Rd.Portland, OR 97211 Inspections are to be completed by either Fire &Rescue or Bureau of Development Services Employee d Fire and Safety Concerns c d Ts • • 1. Fire lanes are marked. 2. Fire lanes are clear of any obstructions. 3. Building materials and firewood are stored in designated area located in the NW corner of the village. 4. Clearance between structures is maintained as per site plan. 5. Generators are not within 3 feet of any combustible material. 6. Exterior extension cords are not wrapped around nails,hooks or posts. (Rubber straps may be used to suspend wires.) 7. Monthly Smoke alarm log is up to date. 8. The chimney in the.Commons building is clear and clean and spark arrester is present. 9. Shower building propane tanks are secured with chain. 10. Combustibles are 5 ft away from temporary housing structures. • 11. Fire plan is current and duties assigned. 12. Fire hydrant access paths are marked and maintained. A 5 ft wide pathway from the North and from the West for fire department access is maintained. 13. No evidence of open burning inside village. (Burning is allowed in the commons woodstove only.Only propane barbeques are allowed, if they are at least 25 feet from the outer fence and not less than 10 feet from combustibles or combustible construction.) 14. Storage of all gas cans(empty or full)is in the locked storage area by the main gate and there is no more than 30 gallons of propane 15. Access to all structures was granted for inspection upon 24 hours notice by the Fire Inspector. 16. Propane tanks for individual living spaces are secured so they will not tip over. (A milk crate is permissible for • . this.purpose.)They are shaded from the sun at all times of the day. 17. Provide Carbon Monoxide Alarm inside each structure with a fuel-fired heat source. Totals Total Fire&Safety Score 32000680 Dignity Village Contract 12-13 Page 20 of 22-revised 10/19/12 • I • Site Plan and Construction Concerns ! N 1. No new construction was completed without the prior approval of the Fire Inspector and Building Inspector. 2. No temporary housing structures are outside of the 43 allotted plots. 3. 5 ft clearance from outer fence is maintained. 4. Temporary housing structures are centered within plots. There are two feet between the structure(including porch)and the plot border. 5. No hotplates or portable space heaters are inside a temporary housing structure. 6. All temporary housing structures are no larger than 10 x 12 ft and have an average height of 11.5 ft in height from the adjacent grade(ground level)to the roof.* 7. Porches are limited to a maximum size of 3' by 10"and the roofs are no larger than the porch.Porches don't extend beyond the lot limit. (An awning above the porch is allowed and must be no wider than the porch.) 8. All open permits are finalized. Totals Total Site Plan and Construction Concerns *Note: All new structures built after October 1, 2012 must conform to these dimensions. Structures built prior are"grandfathered"in and may be up to 13.5' in height from ground to roof. One over-sized structure will be reduced to correct size when current resident moves out. Comments from Inspector: A. What improvements were made from the prior inspection? B. What improvements need to be made by the next inspection? • C. Are there any major safety concerns?When do these concerns need to be addressed? 32000680 Dignity Village Contract 12-13 Page 21 of 22-revised 10/19/12 D. Comments from the Dignity Village Representative: • • E. Score Fire&Safety(32 maximum points) Site Plan&Construction(18 maximum points) This inspection's Final Score is: Printed name of inspector Signature of inspector Title of Inspector Date • Printed name of Dignity Village Representative Signature Title of Dignity Village Representative Date • • 32000680 Dignity Village Contract 12-13 Page 22 of 22-revised 10/19/12 Portland, Oregon FINANCIAL IMPACT and PUBLIC INVOLVEMENT STATEMENT For Council Action Items (Deliver original to Financial Planning Division. Retain copy.) 1. Name of Initiator 2. Telephone No. 3. Bureau/Office/Dept. Sally Erickson 823-0883 Portland Housing Bureau 4a. To be filed date 4b. Calendar(Check One) 5. Date Submitted to Commissioner's 11/14/2012 Regular Consent 4/5ths office and FPD Budget Analyst: ❑ ® ❑ 10/22/2012 6a. Financial Impact Section: 6b. Public Involvement Section: ® Financial impact section completed ® Public involvement section completed 1)Legislation Title: Authorize contract with Dignity Village to manage transitional housing campground at Sunderland Yard (Ordinance; Contract#32000680) 2)Purpose of the Proposed Legislation: The City has designated a portion of The Sunderland Recycling Facility as a campground pursuant to ORS 446.265 for the purpose of providing transitional housing for citizens who are homeless and without suitable shelter options.This ordinance would authorize the City to enter into a Management Agreement with Dignity Village, a nonprofit corporation,to provide management services to the designated campground, including services to assist residents of the campground with securing permanent housing. 3)Which area(s) of the city are affected by this Council item? (Check all that apply—areas are based on formal neighborhood coalition boundaries)? ❑ City-wide/Regional ❑ Northeast ❑ Northwest ® North ❑ Central Northeast ❑ Southeast. ❑ Southwest ❑ East ❑ Central City ❑ Internal City Government Services FINANCIAL IMPACT 4)Revenue: Will this legislation generate or reduce current or future revenue coming to the City? If so, by how much? If so,please identify the source. No. 5)Expense: What are the costs to the City related to this legislation?What is the source of funding for the expense? (Please include costs in the current fiscal year as well as costs in future years.If the action is related to a grant or contract please include the local contribution or match required.If there is a project estimate,please identify the level of confidence.) The Agreement to be authorized does not provide for funding to the Contractor. Therefore,there is no financial impact to the City beyond normal risk and liabilities,as well as Bureau staff time,associated directly with this Ordinance. 1 6) Staffing Requirements: • Will any positions be created,eliminated or re-classified in the current year as a result of this legislation? (If new positions are created please include whether they will be part-time,full- time, limited term, or permanent positions. If the position is limited term please indicate the end of the term.) No. • Will positions be created or eliminated in future years as a result of this legislation? No. (Complete the following section only f an amendment to the budget is proposed) 7) Change in Appropriations.(If the accompanying ordinance amends the budget please reflect the dollar amount to be appropriated by this legislation. Include the appropriate cost elements that are to be loaded by accounting. Indicate "new"in Fund Center column if new center needs to be created. Use additional space if needed.) Fund Fund Commitment Functional Funded Grant Sponsored Amount Center Item Area Program Program PUBLIC INVOLVEMENT 8)Was public involvement included in the development of this Council item (e.g.ordinance, resolution,or report)?Please check the appropriate box below: ®YES:Please proceed to Question#9. ❑NO:Please, explain why below;and proceed to Question#10. As part of the 2011-2016 Consolidated Plan and 2012-2013 Action Plan,the City allocated$10 million in federal housing and community development funds to its community partners to implement strategies to preserve and develop affordable housing; provide housing access and stabilization services to people experiencing homelessness and others facing barriers to housing;provide homeownership education and counseling programs to low-and moderate-income households,including foreclosure prevention; address housing health and safety concerns;and expand access to economic opportunity for low-income people. The goal of preventing and ending homelessness is clearly documented in the 2012-2013 Action Plan.If awarded,the contract will provide resources to address the emergency and long-term housing and service needs of people experiencing homelessness in our community.. 9)If"YES,"please answer the following questions: a), What impacts are anticipated in the community from this proposed Council item? For this council item,the City of Portland anticipates the following benefits will result from contracted services: 60/night people experiencing homelessness will be able to sleep safely through the night;more than 40 households/year will move to stable housing through rent 2 assistance and/or homeless prevention services; and more than 100 households/year will receive information, education or referral services. b) Which community and business groups, under-represented groups,organizations, external government entities, and other interested parties were involved in this effort, and when and how were they involved? As required by federal regulations, a Citizen Participation Plan(CPP)describing the overall framework for public involvement was developed and adopted with the(2011-2016 Consolidated Plan.)A series of hearing and public meetings were held regarding the development of the Plan,in all areas of the city to ensure access to a broad range of community members.Translation services were provided when requested. All hearings locations were accessible to persons with disabilities.All documents were posted on the Portland Housing Bureau website. In addition to the CPP process,the Portland Housing Advisory Commission,the bureau's advisory body,and the Federal Funding Oversight Committee,a representative body of the three jurisdictions(Portland, Gresham, and Multnomah County),reviewed the Plan and its recommendations.Also,PUB conducted a series of public meetings and focus groups focused on the topic of prevention,housing and support services for people experiencing homelessness in the development of its Strategic Plan. Further community and inter jurisdictional involvement was provided in approving the funding priorities represented in this ordinance through the annual Continuum of Care process,which engaged and incorporated active review and feedback from the Coordinating Committee to End Homelessness(CCEH).CCEH represents a committee of stakeholders committed to preventing and ending homelessness efforts, including: nonprofit agencies, governmental departments,faith groups,community advocates and homeless or formerly homeless individuals. c) How did public involvement shape the outcome of this Council item? Public involvement set the priority for allocation of PHB resources for preservation of existing effective programs over other expenditures for new programs. In the Consolidated Plan process,public involvement affected the City's understanding of community needs to prevent and end homelessness.For this particular initiative, it emphasized: the continued shortage of permanent supportive housing and other affordable housing;the impact of the economic recession on very low-income households;demand for rent assistance; and the need to promote greater systems alignment of housing and services. d) Who designed and implemented the public involvement related to this Council item? Public involvement was designed and implemented by PHB as part of the Comprehensive Plan process. e) Primary contact for more information on this public involvement process(name,title, phone,email): Daniel Ledezma,Manager Equity,Policy and Communications,Portland Housing Bureau, 503.823.3607 • • 3 10)Is any future public involvement anticipated or necessary for this Council item?Please describe why or why not. 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I ,ryn,l � l�I 1616 1116m6.xhl I�f 111 1 lir " II r..h._L:IS. 1;1I1 lr...:::a..l....!..... 1 L h llul N NIII � I1liN Il I �11' nl.{ {� III I� ........ ........ . The Apartments at Bud Clark Commons Leasing office and property location: 655 NW Hoyt Street, Portland, OR 97209 1503-2,80- 1000 N119i11!II'iii i l ';11,p;',10 i :, 1 The Apartments at Bud Clark Commons offer 130 IiI,Ih1,N41ilii 1�� r! �I�ti11111„�lllrr,{IuI;1;,�1PrI�111�;, ,,, 1�,,°,F11 �1 111' n1111111•1 iidll 111 1"I 41! I[II uull!'1141 Ii,,kJinl lik'y61�1111'III''I��: 1i'�1 r Ir �I• 1'I,'.„I7, 1h, lyi IIB I j rVI Ii11�Iti,,t 111411 ll'1„ studio homes that serve residents who have been in,,.I„„I: I,::::,II:.1:,I.1.,,,1::,11I;"111,I�y >• 1:1111,;,,1 , xi; : 11111!Ic::':'111 iiiddi,,::d G:I,{iihili 1;,11 ,14 ° ;, '� I ,I experiencing homelessness. Nine of the ,iii l I n I nl .r p ii 1,141' „ i „ 'i" in 1'l �1 h II'i'IiII,I''I Pi a accessibility.h Part of an physicalaccommodations center that a l ',f ��r f1 tf:t, P PY L l v1�}jr't�:ll i a serves persons who are homeless, the uI � Fnrl�l " community is located at the western foot of the i i Broadway Bridge, near mass transit and services. x"f 14 n Neiohborliood Old Town/Chinatown, Downtown Portland Amenities Income Guidelines The Apartments at Bud Clark Commons provide homes Individual Applicants must be homeless and have an annual for persons who have been experiencing homelessness. income that does not exceed 35%of area median income for their family size and meet the requirements of the Public Housing The studios have full kitchens and baths, as well as storage program. Priority is given to applicants who are referred by areas that accommodate bicycles. A community room with community health clinics. television,free Internet access,laundry facilities,and spacious Leasing Office balconies off each floor are available for residents. The Located on site controlled access building has a 24-hour desk and resident Managed by Home l'orward services staff on-site. Transportation Portland Streetcar MAX light rail Bus#17 Schools Chapman Elementary West Sylvan Middle School Lincoln High School Units -;Type.. Size=v Rent Amount 121 Studio 352 sq. ft. 28.5 - 31%of income 9 Studio accessible 375 sq. ft. 28.5 - 31%of income 'Subject to change e ,a 2011.Home Forward ( 8 ff 1Himoi- CSH Supportive Housing Policies and Procedures Manuals 04141#4411 t,,,t ..;x*Cag a, Every supportive housing program should have documented policies and procedures that are clearly written and comprehensible to all program staff. Having clear policies and procedures in place helps provide support to staff,helps supportive housing projects run smoothly,and helps ensure consistent and predictable responses to important events. A Policies and Procedures Manual represents an important guide to:who does what;when or how often it is done;how it is done(in writing,in a meeting, etc.);what resources are available (staff on call,logbooks);and what forms to use. At a minimum,the Manual should outline the performance of critical functions,such as emergency on-call systems, fire safety procedures,and responses to crises. Policies and procedures should also be periodically reviewed and revised throughout the operating of the housing. Many programs have three different manuals: • A Welcome/Orientation Guide (for tenants); • A Personnel Policies and Procedures Manual (for staff);and • A Building Operating/Program Policies and Procedures Manual(for staff). What to Include in a Supportive Housing Policy and Procedures Manual: The Manual should address the following essential elements: Introduction ❑ Introduction ❑ Agency Overview and Mission ❑ Program Description and Goals Organizational Chart ❑ Organizational Chart u Job Descriptions Admission and Discharge Policies ❑ Tenant Selection Processes ❑ Eviction Processes Building Management Policies ❑ Rent Collection ❑ Room Inspections u Repairs and Maintenance Note:This document is included within the Housing Operations section of CSH's Toolkit for Developing and Operating Supportive Horsing,which is available at www.csh.org/toolkit2. This document has been adapted from CSH's Supportive Housing Propertty Management Operations Manual,which is available at www.csh.org/publications. HOU Y .Ui'ci s _.,rd .,J e !�i � ti .,,...�� .gyp'.,`. ❑ Lease Violations ❑ Health and Safety Violations ❑ Front Desk Responsibilities ❑ Building Security and Visitor Policies Social Service Policies ❑ Program Policies (i.e.,medication management,budgeting assistance, representative payee,referrals etc.) ❑ Service Documentation Policy ❑ Confidentiality Policy ❑ Fraternization Policy ❑ Miscellaneous Operations: (i.e.,car policy,petty cash etc.) Emergency Policies and Procedures ❑ Psychiatric/Medical ❑ Accidents and Death ❑ On-Call Phone Numbers,Emergency Contacts and Resources Fire Safety Policy ❑ Fire Prevention and Inspection Policy Grievance Policies ❑ Informal Tenant Grievance Policy ❑ Formal Tenant Grievance Policy ❑ Dispute Resolution Services Child Abuse and Neglect Reporting ❑ Criteria for Identifying Incident of Abuse or Neglect ❑ Child Abuse and Neglect Reporting Incident Review Policies ❑ Investigating an Incident ❑ Writing and Filing Incident Reports Medical Policies ❑ Medication Storage ❑ Medication Monitoring Note: CSH's Toolkit for Developing and Operating Supportive Housing includes additional documents that can help guide the creation of policies and procedures for supportive housing projects. See the Housing Operations section of the Toolkit at www.csh.org/toolkit2operations. Corporation for Supportive Firtiousincii Supportive HOUS.ing PoiiciesProcedures ,E. i _..s March 2006 2