HomeMy WebLinkAbout2017, 03-07 Study SessionAGENDA
SPOKANE VALLEY CITY COUNCIL
STUDY SESSION FORMAT
Tuesday, March 7, 2017 6:00 p.m.
CITY HALL COUNCIL CHAMBERS
11707 East Sprague Avenue, First Floor
(Please Silence Your Cell Phones During the Meeting)
DISCUSSION LEADER
SUBJECT/ACTIVITY GOAL
CALL TO ORDER
ROLL CALL
1. Erik Lamb, Morgan Koudelka Solid Waste Collection Discussion/Information
Epicenter Services Representative
Jeff Brown
2. Mark Calhoun 2016 Accomplishments Report Discussion/Information
3. Doug Powell, Jenny City Hall Update Discussion/Information
Nickerson
4. Mayor Higgins Advance Agenda Discussion/Information
5. Mayor Higgins Council Check in Discussion/Information
6. Mark Calhoun City Manager Comments Discussion/Information
ADJOURN
Study Session Agenda, March 7, 2017 Page 1 of 1
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: March 7, 2017 Department Director Approval:
Check all that apply: ['consent ❑ old business ['new business ['public hearing
❑ information ® admin. report ['pending legislation ['executive session
AGENDA ITEM TITLE: Solid Waste Collection Services Request For Proposal (RFP) Contract
Scenario, Alternatives, and Contract Modifications Selection
PREVIOUS COUNCIL ACTION TAKEN: Administrative Report March 29, 2016, May 31, 2016,
August 30, 2016, September 13, 2016, and October 4, 2016. On October 4, 2016, City Council
gave consensus for staff to release the RFP with changes as directed. On February 14, 2017,
City Council received a report on the next steps for the RFP selection process.
BACKGROUND: On November 17, 2014, the City entered into contracts for solid waste
collection services with Waste Management of Washington, Inc. (WMW) and Sunshine
Disposal, Inc. (SDI) to cancel their G -Certificates, extinguish any remaining rights to
"measurable damages," and to allow the City to fully assume control of solid waste collection.
These contracts maintain the prior services provided by WMW and SDI under their G -
Certificates and terminate on March 31, 2018.
With the termination date just over a year away, the City is in the process of procuring long-term
solid waste collection services through a competitive process. This process will allow the City to
seek competitive rates and possibly additional services from the selected provider or providers,
while still maintaining conformity with the City's adopted Solid Waste Management Plan.
At the February 14, 2017 workshop, staff gave an overview of the process as it proceeded over
the last year, including the selection of Epicenter Services as an RFP consultant, the
development of the RFP and draft contract, the public survey and survey results, and City
Council's consensus to release the RFP with certain changes requested from City Council.
Further, staff explained that four proposals were received in response to the RFP when it closed
on February 6, 2017. Finally, staff explained the next steps for City Council to review the range
of rates, the process that would be used to select a contract scenario, alternatives, and contract
modifications and determine whether to go through a "best and final" round, and ultimately the
process to select one or more contractors for contract execution. Those details are included in
the RCA from the February 14, 2017 workshop, a copy of which is attached to this RCA.
As described in the February 14, 2017 meeting, tonight City Council is receiving the range of
rates provided by the responsive proponents for each contracting scenario, each alternative,
and a general discussion of the contract modifications that were submitted, although none were
submitted that impacted rate pricing and thus are not part of tonight's selection. City Council will
be asked tonight to consider the ranges of rates provided and to select (1) a contracting
scenario and any alternatives, and (2) whether to proceed with a "best and final" round of rate
submissions for the selected contracting scenario and alternatives. Staff has provided analysis
of the scenarios and alternatives, described below, to assist City Council with its decision.
Page 11
Responsiveness
As described above, four proponents submitted proposals. Prior to conducting an analysis of
the rates, staff reviewed all proposals to ensure they were complete, that the proposals met the
minimum requirements of the RFP and that they were thus responsive. During review, staff
determined that one proposal was non-responsive. Specifically, the RFP provides that "all
forms shall be completed, all questions answered, and all information supplied in the format
requested. Spokane Valley may disqualify any Proponent not meeting these initial
requirements." RFP Section 2.11.1(1). With regard to the rates, the various contracting
scenarios and alternatives were to be provided on Forms 2a -h. The instructions for Form 2
provide "Complete all green -shaded blanks on the attached Form 2a -h rate proposal sheets
including monthly collection fees for all scheduled services and miscellaneous services. Eight
rate sheets are provided and reflect various scenarios described below. Proponents shall
complete all rate scenarios to be considered. Partial proposals shall not be considered
responsive by the City." Form 2, Price Proposal - instructions.
The non-responsive proposal contained four versions of Forms 2d and 2h. The different
versions were apparently alternative proposals based upon different commercial container
weights. However, the proposal did not complete all green -shaded blanks on either Form 2d or
2h and did not provide Forms 2a, 2b, 2c, 2e, 2f, or 2g. Thus, pursuant to the RFP, the proposal
was a partial proposal, was not complete, and was deemed to be non-responsive. Accordingly,
the non-responsive proposal is not included in any of the ranges for consideration and is not
part of the proposals available for selection.
All other proponents submitted complete proposals, including completed Forms 2a -h, and their
proposals were determined to be responsive.
Range of Rates
The pricing results from each of the responsive proposals were combined to create a total
annual revenue' amount for each proposal. This is to allow meaningful comparison of the total
cost to the citizens of each of the complete proposals. The range of total pricing for each
proposal is provided as Attachment "A" highlighting the ranges of the lowest possible and
highest possible amount for each of the contracting scenarios. The ranges for the alternatives
are provided as a monthly increase or decrease over the rate to show how much each
alternative would add or subtract from monthly rates. The range of alternative rates is provided
as Attachment "B." There were few contract modifications proposed, and for those proposed,
no price increase or decrease was included. Accordingly, there are no contract modifications
that would impact the pricing results and so none have been included for discussion tonight.
Discussion of Pricing Results
Contract Scenarios:
As is evident from Attachment "A," the lowest proposal response from each of the contracting
scenarios is lower than the current estimated 2017 contract revenues (approximately $13.5M).
In fact, except for the highest response in one scenario (exclusive residential, non-exclusive
commercial/multifamily/drop box), every response is lower than the current contract. However,
two scenarios are worth more discussion.
Disposal costs for drop -box containers are excluded from both the calculated value of rate proposals and the
current estimated 2017 contract revenues.
Page 1 2
First, the lowest response for scenario one (single contract for all services and lines of business)
provides the lowest overall cost of any of the contracting scenarios at approximately $11.7
million per year. As has been discussed before, one of the primary issues identified in the
public survey was a desire to obtain and maintain low rates. Accordingly, selection of the single
contract would meet one of the primary objectives identified in the public survey. Additionally,
the single contract provides a single contractor, offering consistency for staff oversight and
administration of the contract. Staff would recommend City Council consider this contracting
scenario.
Alternatively, another scenario for City Council to consider is the "status quo" scenario. This
scenario provides a single exclusive contract for all services except drop boxes, which would be
served by two or more non-exclusive contracts. The lowest cost for this scenario is slightly
higher than the single contract ($12 million per year versus $11.7 million per year), but is still
significantly lower than the current contract. Due to the low cost, not only would it meet the low
rate objective identified in the public survey, but it would also offer flexibility in service provider
options for drop -box services, as those customers could select from two or more providers.
Staff would also recommend City Council consider this contracting scenario.
Alternatives:
Although there were 11 alternatives requested, staff believes that there are primarily two worth
City Council's consideration: (1) selecting one of the two household clean-up options, and (2)
selecting the special yard debris clean-up option. First, either of the household clean-up options
results in a small increase to garbage rates (range of $0.09 up to $.43 per month per garbage
customer) so customers would still see savings over the current rates with this alterative.
Additionally, the total annual cost does not significantly increase the overall contract cost.
Finally, for comparison purposes, the alternative (range of $1.08 up to $5.16 ($0.09-$0.43x12
months) per year for one pick-up) is less expensive than for a customer to pay a single extra
bulky item pick-up ($20.002) and is also less expensive than self -hauling the bulky item to the
transfer station ($15.00 minimum per visit).
The special yard debris clean-up would be beneficial to consider depending upon which
scenario and proposal is ultimately selected. This is because in certain proposals, the
compostable rates were significantly lower than current rates, so adding this alternative could
still result in lower rates than current rates.
With regard to the other alternatives, staff is not recommending any. Although universal carts
would further reduce rates, there are a significant number of customers using their own cans
that would then be required to use the provided carts. With regard to the alternatives changing
the frequency of compostables, the public survey did not indicate a clear message, as some
preferred higher frequency during the winter while others preferred lower frequency. Ultimately,
the increases or savings for each of the frequency changes do not appear to warrant a change
to the frequency. As is evident from the increases, it is not feasible to embed compostables
without increasing overall garbage rates, so these alternatives should not be considered.
Finally, while the increases for premium commercial collection are reasonable, the public survey
did not indicate a strong desire for changes in the commercial service, so staff would not
recommend this alternative.
For each of recommended alternatives, staff recommends that City Council defer selection until
the proposals are presented for final City Council selection. As described below, staff do not
recommend a "best and final" round, so there would be no need to immediately select the
2 Rate indicated is for one chair, solely for example purposes.
Page 1 3
alternatives and City Council could weigh them to determine whether they are appropriate within
the proposal that is ultimately selected.
Best and Final:
As mentioned above, staff do not recommend that a "best and final" round for rates be
conducted. First, the initial round of proposals were very competitive. All of the lowest
proposals are significantly lower than the current contract and will result in overall savings over
the current contracts. In fact, nearly all of the ranges are lower than the current contracts.
Given the low rates in the initial round, there is not a strong likelihood that there will be any
material improvement through a "best and final" round, like there might have been if the majority
of the proposals were at or higher than the current contract rates.
Additionally, the two alternatives that are recommended may be selected without conducting a
"best and final" round. They both have minor impacts to operations and are unlikely to offer
proposers an opportunity to reconfigure operations to derive additional savings. Thus,
conducting a "best and final" based on the two alternatives would not likely result in any material
changes to the overall rates. They are not like the embedded compostables rate alternatives.
As an example, if the City selected an alternative to embed compostables, that would likely
result in more yard waste usage, reducing the amount and weights of garbage, which could then
impact routing efficiencies and thus result in different pricing through a "best and final" round.
Further, there were no contract modifications proposed that would impact pricing, and so there
is no need to price out any of the identified contract modifications (which were relatively minor).
Since the contract modifications were not linked to rates, these will be discussed during
selection and/or contract approval.
City Council decision
Staff is requesting City Council consensus on a contracting scenario and alternatives tonight.
Further, staff is requesting City Council consensus on whether to conduct a "best and final"
round of rate submissions. As identified above, staff recommend City Council consider either
scenario one (single contract for all services) or scenario four (status quo with single contract for
all services except drop box, which would be served through two or more non-exclusive
contracts). Staff recommend City Council consider one of the household clean-up alternatives
and the special yard debris alternative, but to wait until review of the proposals for selection
before finally deciding on either alternative. Finally, staff does not recommend that a "best and
final" round of rate submissions be conducted.
Next Steps
If City Council determines to conduct a "best and final" round of rate submissions, staff will
immediately prepare for and conduct the "best and final" round. This is anticipated to take
approximately two weeks. If City Council determines not to conduct a "best and final" round of
rate submissions, staff will finalize scoring of the three responsive proposals. This includes
evaluation of the rates for the selected scenario (worth up to 75 points) and the qualitative
evaluation of the proposal, including evaluation of the contractor's customer service and
operations approach, demonstrated ability, and references (worth up to 25 points). The
qualitative evaluation will also include interviews with the three proponents.
Likely in April, staff will present to Council the results of the evaluations, including total scores,
and make a recommendation to Council. City Council will then select a contractor or
Page 1 4
contractors to provide the solid waste collection service. City Council would then authorize staff
to finalize contract(s) with selected contractor(s).
OPTIONS: Discussion; City Council consensus on contract scenario, alternatives, and whether
"best and final" round of rate submission is necessary.
RECOMMENDED ACTION OR MOTION: City Council consensus on contract scenario,
alternatives, and whether "best and final" round of rate submission is necessary.
BUDGET/FINANCIAL IMPACTS: Unknown with regard to Solid Waste Collection Services,
however, the City will likely incur little direct cost other than staff time to manage the contract as
the selected solid waste provider will be paid by customers. City has contracted with Epicenter
Services, LLC, to assist with the competitive procurement process. The contract provides for
the City to pay Epicenter for services up to $47,500. Costs for the consultant will be paid from
the City's solid waste administrative fee.
STAFF CONTACT: Morgan Koudelka, Senior Administrative Analyst
Henry Allen, Engineer - Development
Erik Lamb, Deputy City Attorney
ATTACHMENTS:
Attachment "A" — Results of Initial Round of Proposals (Contracting Scenarios)
Attachment "B" — Results of Initial Round of Proposals (Contract Alternatives)
Copy of RCA from February 14, 2017 City Council workshop
Page 1 5
Attachment A
Results of Initial Round of Proposals
Contracting Scenarios Requested by City in RFP
Contracting Scenario
Lowest Rate Proposal (Annual Revenues) *
Single Contract for all services'
$11.7 Million/Year
Range: $11.7M -$12.5M
Two Contracts: 2
• One exclusive Single Family
• One exclusive Commercial/Multifamily/Drop-box
$12.0 Million/Year
Range: $12.OM-13.4M
Multiple Contracts: 3
• One exclusive Single Family
• Two or more non-exclusive
Commercial/Multifamily/Drop-box
$12.2 Million/Year
Range: $12.2M -$14.3M
Note: Each hauler for C/MF/DB
will be capped at their proposed rates but can go lower.
Status Quo Multiple Contracts:4
• One exclusive Single
Family/Commercial/Multifamily
• Two or more non-exclusive Drop -box Contracts.
$12.0 Million/Year
Range: $12M -$12.6M
Note: Each hauler for Drop -boxes will be capped at their
proposed rates but can go lower.
(Current) Revenues Excluding Drop -Box Disposal
$13.5 Million/Year **
* Proposals based on 2018 adjusted collection rates and 2017 disposal rates
** Current revenues based on 2017 collection rates and 2017 disposal rates
Recommended contract scenarios
Cost Calculation:
1. Lowest rate proposal for a single contractor
2. Lowest rate proposal for single family + lowest rate proposal for com/mf/db.
3. Lowest rate proposal for single family + lowest rate proposal for com/mf/db,
however, com/mf/db rates will be capped at rates provided by each hauler.
4. Lowest rate proposal for single family/commercial/multifamily + lowest rate
proposal for drop -boxes, however, drop -box rates will be capped at rates
provided by each hauler.
Attachment B
Results of Initial Round of Proposals
Contract Alternatives Requested by City in RFP
Contract Alternative
Range of Rate Proposals
Universal Residential Carts: Customers
Reduces garbage rates
($0.05) — ($0.70)/Month/Garbage Customer
required to use hauler carts but no rental fee.
Household Clean-up Program (annual event):
Increases single family garbage rates
$0.30 $0.43/Month/Garbage Customer
($83K $119K Annual Cost)
One-time event allowing extra garbage and
bulky items to be placed curb -side on regular
pickup day for no additional fee.
Household Clean-up Program (on-call):
Increases single family garbage rates
$0.09-$0.30/Month/Garbage Customer
($25K - $83K Annual Cost)
Each customer can schedule extra garbage and
bulky item pickup one time each year for no
additional fee.
Subscription Split -schedule Compostables
Increases yard waste subscription rates
$0.15 $0.49/Month/Subscriber
Collection: Yard waste pickup every other week
in winter instead of once a month.
Subscription 9 -month only Weekly
Reduces yard waste subscription rates
($0.07)-($1.09)/Month/Subscriber
Compostables Collection: Eliminates once a
month winter yard waste pickup.
Subscription Year-round Weekly Compostables
Increases yard waste subscription rates
$0.25-$1.19/Month/Subscriber
Collection: Increases winter yard waste pickup
from monthly to weekly.
Embedded Split -schedule Compostables
Increases garbage rates
$6.35-$10.251/Month/Garbage Customer
Collection: Yard waste would continue with
weekly pickup in spring/summer/fall and
monthly pickup in winter but costs would be
included in the garbage rates.
Embedded weekly, year -around Compostables
Increases garbage rates
$7.05-$10.651/Month/Garbage Customer
Collection: Yard waste would be picked up
weekly for the entire year but costs would be
included in the garbage rates.
Special Yard Debris Clean-up: Yard waste
Increase yard waste rates
$0.05 $1.00/Month/Subscriber
($6K - $125K Annual Cost)
subscribers may put an additional 192 gallons
of yard waste out once per year at no
additional charge.
Weekly Recycling Collection: Increases
Increases garbage rates
$1.75-$3.00/Month/Garbage Customer
recycling pickup from every other week to
weekly.
Premium Commercial Collection: includes
Increases commercial detachable container
garbage rates
$0.35-$0.531/Month/Yard of Capacity
locking, unlocking, gate opening/closing, and
roll-out of containers at no additional charge
for commercial customers
1. These ranges are based on only two responses, as the third proposer provided
estimates that do not appear to be within the acceptable range of rates.
Recommend considering these alternatives during final selection.
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: February 14, 2017
Check all that apply: ['consent ❑ old business
['information ® admin. report
Department Director Approval:
['new business ['public hearing
['pending legislation ['executive session
AGENDA ITEM TITLE: Solid Waste Collection Services RFP Development Update
PREVIOUS COUNCIL ACTION TAKEN: Administrative Report March 29, 2016, May 31, 2016,
August 30, 2016, September 13, 2016, and October 4, 2016. On October 4, 2016, City Council
gave consensus for staff to release the RFP with changes as directed.
BACKGROUND: On November 17, 2014, the City entered into contracts for solid waste
collection services with Waste Management of Washington, Inc. (WMW) and Sunshine
Disposal, Inc. (SDI) to cancel their G -Certificates, extinguish any remaining rights to
"measurable damages," and to allow the City to fully assume control of solid waste collection.
These contracts maintain the prior services provided by WMW and SDI under their G -
Certificates and terminate on March 31, 2018.
With the termination date just over a year away, the City is in the process of procuring long-term
solid waste collection services through a competitive process. This process will allow the City to
seek competitive rates and possibly additional services from the selected provider or providers,
while still maintaining conformity with the City's adopted Solid Waste Management Plan.
To begin the process, staff issued a request for proposals and ultimately selected Epicenter
Services, LLC, from the two submittals to assist the City with procurement of solid waste
collection services. Staff has been working on the many parts of the solid waste collection
Request for Proposals (RFP) with Epicenter Services since its selection in early 2016. Staff
provided an administrative report on March 29, 2016, outlining the expected RFP process and
on May 31, 2016 discussed with Council proposed public survey questions. Staff gave an
update and provided a summary report of the public survey results at the August 30, 2016
Council study session. The primary response from the survey was a desire to maintain services
as they are and to seek lower rates. A copy of the survey results are attached.
In addition to the public survey, the City released an industry review draft of the RFP and
proposed contract to five established haulers: Sunshine Disposal, Waste Management,
Recology, Waste Connections, and Republic. The City received extensive comments from
Sunshine, Waste Management, and Recology.
On September 13, 2016, Staff provided Council with a summary of the RFP and the services
sought by the City through the solid waste collection RFP process. The discussion included an
overview of the base contract services and the contract alternatives, the industry review
comments, and an overview of the RFP process. One key within the base contract is that rates
will be fixed with an automatic annual adjustment equal to 90 percent of CPI, beginning on
January 1, 2019.
On October 4, 2016, Staff discussed the final draft RFP and contract with City Council. Council
gave consensus for the RFP to be released with four primary changes: (1) remove the
requirement that the City assume ownership of the carts at the end of the contract; (2) remove
the requirement that the contractor provide special service to individuals with disabilities at no
Page 1 of 4
additional cost (customers may request carry -out service for an additional carry -out fee); (3)
remove requirement for contractor to pick-up Christmas trees as part of yard waste service at no
extra cost; and (4) remove requirement for live -tracking technology in collection vehicles.
Additionally, Council requested a modification so that missed pick-ups would not be required to
be picked up the day of the missed pick-up unless the contractor was notified by 3 p.m., and
that missed pick-ups on Fridays would be picked upon the following Monday (not Saturday).
Additionally, Council requested that the RFP provide for multiple contracting scenarios for
Council consideration. The released RFP included the following contracting scenarios: (1)
awarding an exclusive contract to one hauler to provide all residential and commercial services,
(2a) awarding an exclusive contract to one hauler to provide single-family residential services
and a second exclusive contract to a second hauler to provide commercial/multifamily/drop-box
services (essentially splitting the contracts by line of business), (2b) awarding an exclusive
contract for single family residential and one or more non-exclusive contracts for all other
services (essentially allowing multi -family, commercial, and drop -box multiple hauler options),
and (3) maintaining the status quo and allowing an exclusive contract for single family, multi-
family and commercial (all route based services), with one or more non-exclusive contracts for
drop box services. The scenarios are described on the summary sheet attached.
The RFP was released October 6, 2016, and due to extensive questions (including some very
close to the due date) from proponents, the date was extended from its original close date of
January 9, 2017 to February 6, 2017. The City received four responses to the RFP and has
begun processing the responses. Staff is providing this report to outline the process that has
occurred to date and the next steps. A timeline outlining the relevant events to date and next
steps is included as an attachment to the RCA.
Next Steps
The City's next steps are:
(1) a Council meeting to
(a) review the range of initial rates submitted for the contracting scenarios, service
alternatives, and potential contract exceptions proposed by contractors,
(b) present a staff recommendation for a contract scenario, alternatives, and contract
exceptions, and
(c) City Council selection of contracting scenario, service alternatives, and potential
contract exceptions proposed by proponents to be used to finalize the contracting approach and
service package for the best and final round of rate submissions;
(2) conduct the best and final round of submissions;
(3) a Council meeting to
(a) provide the staff scoring and recommendation of the finalist proposer(s), and
(b) City Council review and selection of contractor(s);
(4) finalization of contract with selected contractor(s); and
(5) final authorization of contract execution.
Each of the steps is described in detail below. Steps 1(c) through 3 reflect staff's initial finding
that multiple responsive proposals have been received by the City and that a continuation of the
two -round competitive process including the best and final round is warranted.
1. Rate Response Review; Decision on Contracting Scenario and Service Package for Best and
Final Round. At an upcoming meeting, City Council will be provided with an administrative
report on the range of rates submitted for each of the contract scenarios, service alternatives,
and proposed contract exceptions. Staff will also provide observations regarding the proposals
Page 2 of 4
and a recommendation to City Council of the contracting scenario, service alternatives (if any),
and contract exceptions (if any) for City Council consideration. Staff will evaluate potential
recommendations in the context of providing the best service at the lowest cost to City
ratepayers. City Council will review the staff recommendations and determine whether they
concur or prefer a different contracting scenario, service alternative(s) and/or acceptance of any
proposed contract exceptions. Staff will then use Council direction to prepare a revised draft
contract (or contracts) incorporating all changes to be used for the best and final round. The
revised draft contracts will allow the proponents to refine their rates based on a firm and known
contracting and service package and will likely yield better rates than provided during the "ala
carte" approach used during the initial round of proposals. The best and final round will allow the
selected options to be considered equally by all proponents.
2. Conduct Best and Final Round of Submissions. During the best and final round, all
proponents will have approximately two weeks to submit a "best and final" rate proposal based
on the selected contract scenario, alternatives (if any), and contract exceptions (if any). The
best and final submission will solely include rates and those rates will then be used to calculate
each proponent's rate score as discussed below.
3. Selection of Contractor(s). Staff will conduct a four -step evaluation of all proposals.
Step 1 determines if the proposal is responsive and complete.
Step 2 determines if the contractor possesses the minimum general qualifications.
Step 3 evaluates the rates provided and assigns up to 75 points.
Step 4 evaluates the contractor's customer service and operations approach,
demonstrated ability, and references, and assigns up to 25 points.
Step 3 and step 4 will occur concurrently. Staff will present to Council the results of the
evaluations, including total scores, and make a recommendation to Council. City Council will
select a contractor or contractors to provide the solid waste collection service. City Council will
authorize staff to finalize contract(s) with selected contractor(s).
4. Finalize Contract(s). Staff will finalize contract(s) with the selected contractor(s). Note that
no additional negotiation will occur, as the contractor(s) have already submitted proposals
based upon the final contract(s).
5. Authorization to Execute Contract. City Council will review final contract(s) and authorize the
City Manager to execute the contract(s) with the selected contractor(s). The City Manager and
the selected contractor(s) will then execute the contract(s).
Transition. City staff will work with the contracted contractor(s) to transition from the existing
providers to ensure that there is a seamless changeover when the new contractor(s) begin
collections on April 1, 2018.
OPTIONS: Discussion.
RECOMMENDED ACTION OR MOTION: Discussion.
BUDGET/FINANCIAL IMPACTS: Unknown with regard to Solid Waste Collection Services,
however, the City will likely incur little direct cost other than staff time to manage the contract as
the selected solid waste provider will be paid by customers; City has contracted with Epicenter
Services, LLC, to assist with the competitive procurement process. The contract provides for
the City to pay Epicenter for services up to $47,500. Costs for the consultant will be paid from
the City's solid waste administrative fee.
Page 3 of 4
STAFF CONTACT: Morgan Koudelka, Senior Administrative Analyst
Henry Allen, Engineer - Development
Erik Lamb, Deputy City Attorney
ATTACHMENTS:
• Solid Waste Survey Report
• Solid Waste Collection Contract Summary of Contract Scenarios, Base Services, and
Alternatives
• Timeline of Next Steps
Page 4 of 4
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: March 7, 2017
Check all that apply: ❑ consent ❑ old business
❑ information ® admin. report
Department Director Approval:
❑ new business ❑ public hearing
❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: 2016 Accomplishments Report
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN:
BACKGROUND: Staff will present the 2016 Accomplishments Report. The report includes
accomplishments in support of Council's 2016 Budget Goals as well as general
accomplishments of each City Department.
OPTIONS:
RECOMMENDED ACTION OR MOTION:
BUDGET/FINANCIAL IMPACTS:
STAFF CONTACT: Mark Calhoun, City Manager and Department Directors
ATTACHMENTS: PowerPoint Presentation
2016 Accomplishments
City of Spokane Valley
2016 Council Goal:
Continue to work with state and federal legislators for possible financial assistance
for the Barker Road Bridge Grade Separation.
Develop a strategic plan for funding and completion of all grade separation projects.
Continue to expand where possible, economic development efforts, including
construction of the new City Hall. Complete retail and tourism studies, develop
and implement strategies.
Pursue a sustainability plan in connection with the City's Street Preservation
Program.
Evaluate and discuss increasing costs to public safety and seek long-term solutions
to keeping costs in check while better serving the community.
Work toward completion of the Comprehensive Plan update.
2
(ITY (N /\
Spokane
`� Valley
2016 Council Goal:
Develop a strategic plan for funding and completion of all
grade separation projects (Barker, Sullivan, Pines and Park).
March 15, 2016 Council Winter Workshop.
Discussed estimated cost of each.
Discussed financing scenarios including:
Bond issues (borrowing money).
Use of REET money.
Utility taxes.
Banked property tax
Spokane
3 � Valley
2016 Council Goal:
Contin . : nd-xpand, where possible, economic
development efforts, including construction of the new City
Hall. Complete retail and tourism studies.
City Hall
Completed design in spring of 2016.
Project bid in spring with 9 bids received.
Issued bonds.
Substantial completion August 3 1, 2016
Retail &Tourism studies were complete and incorporated
recently adopted Comprehensive Plan.
Spokane
4 /* Valley
into
2016 Council Goal:
Pursue a sustainability plan in connection with the City's Street
Preservation program.
Discussed on a number of occasions:
March 15 - Council workshop.
May 11 - Mayor Higgins State of the City.
➢ June 14 — 2017 Budget Workshop.
➢ Referenced in other 2017 Budget discussions.
➢ Discussed at a number of Finance Committee meetings.
Fall 2016 Hot Topic newsletter.
November 1 and 8 Council meetings.
February 14, 2017 Council workshop.
5
(In'OF
Spokane
`� Valley
2016 Council Goal:
Evaluate and discuss increasing costs to public safety, including law
enforcement. Seek long-term solutions to keeping costs in check while
better serving the community.
March 15, 2016 Council Workshop
Extensive discussion on law enforcement services.
Reviewed law enforcement contract.
Recruitment efforts.
Community identity — including uniforms and vehicles.
Reviewed existing law enforcement contract.
Analyzed cost of service for public safety related contracts that we have with Spokane
County including a comparative analysis with other Washington cities.
Extensive Council discussion on law enforcement contract with Spokane County which
lead to the July 5, 2016 adoption of eleven goals to be considered in contract renewal.
Sp"o"kane
6 /* Valley
2016 Council Goal:
Continue to work with state and federal legislators for
possible financial assistance for the ;- arker Road Bridge Grade
Separation.
Part of 2016 Legislative Agenda.
TIGERVIII grant application.
FAST Act-FASTLAN E grant appl
Working towards completing the -•ri:ge •esign in order to make
future grant applications more viable.
7
Spokane
`� Valley
2016 Council Goal:
SOOkane
Work toward completion of the
Comprehensive Plan.
Completed Comprehensive Plan Update
Adopted by Ordinance No. 16-018
7C177J 7
ADOP [ E) -1i tC INI B1-14 2:316
ORDINANCE NC11d-alt{
0 8
CIT' OF
Spokane
`� Valley
2016 Accomplishments by Department:
Legislative & Executive
City Council
City Manager
Operations & Administration
Deputy City Manager
r Human Resources
► Finance
► Public Safety
Police Chief
Parks & Recreation
r Parks Administration & Maintenance
► CenterPlace Regional Event Center
r Aquatics
r Recreation
► Senior Center
9
Community & Economic Development
Permitting
r Development Services & Engineering
► Planning
r Code Enforcement
Economic Development
Public Works
Street Maintenance
Traffic Division
► Stormwater Utility
► Capital Improvement Projects
(In'OF
Spokane
`� Valley
C
IO
Legislative Sv Executive
City Council
City Manager
Support Staff
Legislative 85 Executive/ Legislative Services:
City Council 2016
(In'OF
Spokane
`� Valley
Regional Representation:
Committees City Council Served On in 2016
1. Emergency Communications Board 91 1
2. Greater Spokane Incorporated Board of Trustees
3. Greater SpokaneValley Chamber of Commerce Board
4. Growth Management Steering Committee of Elected Officials
5. Hotel/Motel Advisory Committee (TPA)
6. Mayor's Association of Northeast Washington
7. Spokane County Housing & Community DevelopmentAdvisory Committee (HCDAC)
8. Spokane Regional Clean Air Agency Board
9. Spokane Regional Health District Board
10. Spokane Regional Transportation Council (SRTC)
11. Spokane Transit Authority (STA)
2. Visit Spokane Board of Directors
3. Wastewater Policy Advisory Board i
Spokanee
12 `*Valley
Spokane Valley City Council Committees
Finance Committee
Governance Manual Committee
Lodging Tax Advisory Committee (LTAC)
PromotingTourism in SpokaneValley
�iili -11.r
1
I'1"T E E
i rFt rrri�rr
MEM
(In'OF
Spokane
`� Valley
Executive/ Legislative:
Support Provided to Council
► Regular Council Meetings: 24
Study Sessions: 21
Special Meetings: 32
Total Meetings: 77
Resolutions Approved:
Ordinances Approved:
I4
12
18
Spokane
`� Valley
Executive/ Legislative: City Clerk's Office
Public Records Requests
294 Total Requests
(5 per week)
1.02 average days to respond
5.77 average days to completion
MUNICIPAL
ARCHIVES
RECORDS
I5
Records Management
70 new boxes to storage
49 boxes destroyed
689 additional files &
documents destroyed (records
not previously stored)
(In'OF
Spokane
`� Valley
Executive/ Legislative: City Clerk's Office
► Recorded Documents:91
► Legal Notices Published:218
Liquor License Applications: 51
Marijuana License Applications: 9
Liquor Special Occasion License Applications: 36
Contracts processed: 228
I6
Spokane
. Valley
Executive/ Legislative: City Clerk's Continued
In an effort to limit the amount of physical paper, and through the
guidance of the State Archives, the Clerk's office has focused on the
project to `scan' into our Laserfiche Repository, and then destroy the
hard copy of our Permit Center address files.
This long-term project is the result of coordinated efforts between the
Clerk's Office,Administration, and Community Development.
This project began in earnest in 2014, in which 3,864 files were scanned.
representing 26,985 total pages.
1 1,038 address files were scanned and destroyed in 2016.
Totals to -date: 21,639 address files; 138,355 applications/permits, for a total
of 280,544 pages.
*Wane
pokane
I `� Valley
SCANNED
18
Operations Sv Administration
Deputy City Manager
Human Resources
Finance
Office of the City Attorney
Deputy City Manager:
Contract Administration
Created and conducted solid waste survey.
Analyzed solid waste survey results, created report, and presented to
Council.
Reviewed and responded to solid waste collection RFP industry
comments
Analyzed solid waste collection data for accuracy for RFP process.
Facilitated Precinct Building project completion.
Evaluated future PEG needs and prepared long-term PEG financial
plan.
(ITY (N /\
Spokane
19 Walley
Deputy City Manager:
Contract Administration
► Completed historical and comparative analysis of Public Safety
contracts.
Developed with Council, Public Safety Goals for City.
Developed and issued Solid Waste Collection RFR
Successfully negotiated re -work of CADM/RMS Project cost
calculation to allocate costs fairly among all participating jurisdictions.
► Presented and executed GIS Enterprise License Agreement.
► Presented and received Council approval to transition to
in-house false alarm program.
20
(ITY (N /\
Spokane
`� Valley
Deputy City Manager:
Contract Administration
Executed WASPC Property Crimes Grant ($95,000).
Successfully applied and processed Justice Assistance Grant for $25,000.
Executed joint purchase agreement with Spokane County to purchase
3d Incident Scene Scanner.
Presented and adopted Revised False Alarm Ordinance, simplifying
requirements and reducing costs.
Updated solid waste transfer station rates.
21
(ITY (N /\
Spokane
`� Valley
Deputy City Manager:
Public Information
22
State of the City/City Hall @ the Mall
State of the City video posted to website
and to CityYouTube channel
Informational booths for City departments
and our community partners
New City Hall groundbreaking
Sullivan Bridge Student Artwork Unveiling
Restaurant Regulatory Roadmap Launch with
Spokane & Dept. of Commerce
Launched Twitter social media
You are Invited to the
Sullivan Bridge Art Unveiling!
Saturday, April 16th
10:00am.11 Oarn
Urrdge
Acidic Inn SuititunRadii
an the Centennial i rir
Anrki, f� �vniVuhlcir� 1lVnkrP Len Ler
on men w,,,,,[rt rnerof
lhvorg and
Plessa ioin uslmne Valk.S'surd ne is no
uicaicd i hteri colon the
help hr ngoad tic d C lace `cnt
Spiojdnaunad u 5 K siriution,
Pio. ` is
Sfitkanc
(In'Ol
Spokane
/� Valley
Reg Lila toryRoad m a p
F STANRANT __
Deputy City Manager:
Public Information Continued
Four HotTopic newsletters (more than 47,000)
Solid Waste/CPG outreach
Recycling and Household Hazardous Waste ad campaigns
Solid Waste Insert in HotTopic
Solid Waste Alternatives brochures
Solid Waste Collections Survey
Council at Celebration of Lights
Valleyfest
Parade entry promoting sidewalk snow removal
Valleyfest booth focused on sharing New City Hall information
Sullivan Bridge update mailers
Senior Resource Fair booth
23
(In'OF
Spokane
`� Valley
Human Resources:
wecity
Attained the AWC WellCity Award - For the 6th consecutive year
reducing City health care premiums by 2%
Assisted Council with the recruitment and selection of the City
Manager
Successfully passed WCIA Audits Personnel processes and Fleet
Management.
Facilitated the annual Employee Appreciation Event
Assisted Finance staff in the implementation of changes related to
employee timekeeping and reporting.
Introduced a new healthcarelan for employees of the Cit �T,
Py Spokane
24 /* Valley
Human Resources: Front Desk Reception
Answered and Directed 6,942 calls
► Assisted with 2,184 new business registration applications
Greeted over 3,100 visitors
Reported over 1600 Citizen Action Requests
Reviewed over 140,000 pages of scanned documents related to past
permit and building files
25
(ITY (N /\
Spokane
`� Valley
Finance:
► Completed the 2015 annual financial report and related audit
process conducted by the State Auditor's Office.
Implemented new pension reporting requirements.
Result was a "clean" opinion with few audit recommendations.
Worked with the City Manager's office and all other departments to
complete the 2017 Budget development process.
26
(ITY (N /\
Spokane
`� Valley
Finance Continued:
► Worked with the City Manager and Legal departments to issue the
2016 LTGO Bonds to partially finance the new City Hall building.
Acquired four vehicles for various City departments, as approved in
the 2016 Budget.
Worked with the City Manager and Public Works to evaluate
funding needs for the Street O&M and Pavement Preservation
Funds and the effect on Real Estate Excise Taxes.
This is an ongoing evaluation.
27
(In'OF
Spokane
`� Valley
Finance: Information Technology
Worked with Parks & Recreation to set up
new pool cash register systems.
9th Technology Refresh
40 desktop computers
4 i Pad s
Completed the City's switch replacement
project.
Completed migration of City's traffic network.
EMI
28
Spokane
`� Valley
Finance: Information Technology Continued
Installed newWiFi access points at City Hall and
CenterPlace
Acquired Laserfiche Eden Extension to allow
scanning of voucher packets
Plotter replacement for Community & Economic
Development
► Closed 934 Helpdesk calls
► Maintained network availability of 99.9% during
normal business hours in 2016
(ITY (N /\
Spokane
29 /* Valley
Office of the City Attorney
Assisted in finalization and adoption of the Comprehensive Plan
update and associated development regulations, including analysis of
mineral extraction issues; drafted and presented extension of
moratorium on mining activities during pendency of Comprehensive
Plan update.
Assisted City staff and City Council with consideration, finalization,
and adoption of permanent marijuana regulations, including
harmonizing recreational and medical marijuana due to legislative
changes.
► Assisted with development of request for proposals for solid waste
collection contract; assisted with conducting solid waste survey.
Spokane
30 /* Valley
Office of the City Attorney Continued
► Extensive work assisting with construction of new City Hall; assisted
with efforts to finalize design, review and award of construction
contract, and provided review, assistance, and advice to CM, staff,
and Council for issuance, sale, and delivery of the City's 2016 LTGO
Bonds to finance the new City Hall.
Assisted with review, analysis, and ongoing negotiation of Interlocal
Agreement with Spokane County for law enforcement services.
► Oversaw the negotiation, review, and/or drafting of over 255
contracts or amendments relating to the full range of municipal
services.
(ITY (N /\
Spokane
3 I /* Valley
Public Safety
Police Chief
1 c2
Public Safety:
Patrol
► Total citizen initiated calls for service (CFS) increased to 43, 142 in
2016, the highest level in the history of the SVPD.
CFS receiving deputy response are also at a new high 26,142.
Nevertheless, citizen complaints per 1,000 officer incidents
decreased nearly 9% in 2016.
33
(ITY (N
Spokane
`� Valley
Public Safety:
Traffic Unit
► The unit maintained high productivity in its traffic enforcement in
2016.
SVPD Traffic Deputy Todd Miller made 231 DUI arrests in 2016. This
includes 31 arrests for marijuana intoxication and 11 arrests for
impairment due to other drugs.
Blood Draw
Search Warrants
DUI Arrests:
Mari'uana
2015
2016
34
205
231
71
87
23
31
8
1
„„,"
Spokane
`� Valley
Public Safety:
Traffic Unit
► The traffic unit investigated 4 fatality and 4 serious injury traffic
collisions in 2016. Compared to 2015, this represents a reduction
of 20% and 56% respectively.
In cooperation with SCSO, SpokaneValley purchased a FARO Laser
Scanner for use in documenting serious collisions and major crime
incidents. The scanner produces a 3D image of a scene in half the
time of the old 2D system.
35
(ITY (N /\
Spokane
`� Valley
Public Safety:
Traffic School
► In 2016, over 700 drivers participated in the program in Spokane
Valley.
Continues to provide the option of attending an educational class in
lieu of paying a fine
► Completely voluntary program
Positive evaluations
36
(ITY (N /\
Spokane
`� Valley
Public Safety:
Investigations: Intelligence -Led Policing
Intelligence analysis used to develop effective policing strategies
Designated SVPD ILP Detective to enhance information exchange between
Patrol deputies and SVIU detectives
Partnership between patrol and investigations to communicate information
and work cooperatively in identifying and arresting criminals operating in
Spokane Valley.
Development of Regional Intelligence Group (RIG 9) to provide "real time"
crime mapping and exchange of information between policing districts.
37
Spokane
`� Valley
Public Safety:
Investigations: Intelligence -Led Policing
Community Results:
Arrested suspects in aVehicle Theft ring operating in the Spokane Valley
Arrested suspects responsible for multiple Residential Burglaries in east and
south neighborhoods of the Spokane Valley
Arrested high-volume Methamphetamine and Heroin dealer in the Spokane
Valley
Reduced burglaries and vehicle prowls in areas where ILP was implemented
Recovered a significant amount of stolen property and seizure of controlled
substances
38
(In'OF
Spokane
`� Valley
Public Safety:
Crime Prevention
► The SpokaneValley Police Department is committed to providing
educational training to Spokane Valley citizens and businesses so
they may better protect themselves from criminal activity.
In 2016, SVPD Crime Prevention Officer Chris Johnston provided
the following training and assessment services:
28 Active Shooter Presentations
31 Personal Safety Presentations
28 Business/Community Security Surveys
39
(ITY (N /\
Spokane
`� Valley
Public Safety:
Hiring/ Recruitment
In 2016, 19 Officer Candidates and 6 Lateral Deputies were hired by
the Spokane County Sheriff's Office.
The SCSO/SVPD recruitment team participated in numerous career
fairs throughout the state and region where they met with potential
applicants at the local universities and colleges as well as at the
military installations in an effort to recruit professional law
enforcement candidates.
40
(ITY (N /\
Spokane
`� Valley
Public Safety:
Vehicles
In 2016, the Spokane Valley Police Department received 6 refurbished
Ford Crown Victorias and 2 Ford Interceptor SUVs.
This increase, allowed Spokane Valley Police Department to assign a
patrol vehicle to each Spokane Valley patrol officer.
4I
(ITY (N /\
Spokane
`� Valley
Public Safety:
Spokane Valley Rescue Task Force
The SpokaneValley Rescue Task Force (SVRTF) consists of members of
the Spokane Valley Fire Department who train with the Spokane Valley
PD/Spokane County Sheriff's Office SWAT team on tactics and
movements to safely render medical aide to injured personnel in a
multitude of dynamic hostile environments, such as an active -shooter
situation.
In 2016, the team, trained by SpokaneValley SWAT Sgt. HJ Whapeles,
has been recognized locally and nationally for its exceptional ability
and training. Several states are looking to adopt their training model.
Having this capability greatly enhances our community response
.
ca abilitiesSiokanep
42 � Valley
Public Safety:
Valley Precinct
► Interview Tracker camera and recording software installed
► New security camera system installed
Remodel of booking area to facilitate more work stations
Tyler Technologies New World CAD/RMS system deployed
New Mobile Data Computers (MDC) acquired to replace older
models
Implementation of SCOPE Investigative support personnel to assist
property crimes detectives by reviewing surveillance video and
conducting victim call backs
43
Spokane
`� Valley
44
Parks Sv Recreation
Parks Administration & Maintenance
CenterPlace Regional Event Center
Aquatics
Recreation
Senior Center
Parks 85 Recreation:
Parks Administration 85 Maintenance
We updated our department's
Mission Statement.
I
To enrich the quality of life for everyone who lives,
works in or visits Spokane 1/alley through quality
programs, parks and events.
Each of our department's five divisions
also created its own Vision Statement.
► 45
(In'OF
Spokane
`� Valley
Parks 85 Recreation:
Parks Administration 85 Maintenance
Work continued for months into 2016,
on the aftermath of Windstorm 2015,
including replacing Terrace View
playground equipment.
46
(In'OF
Spokane
`� Valley
Parks 85 Recreation:
Parks Administration 85 Maintenance
Mirabeau Springs pond had to be drained, to clean
drainage system of years of sludge and debris, and to
replace the broken pump.
(In'OF
Spokane
`� Valley
Parks 85 Recreation:
Parks Administration 85 Maintenance
48
Maintained all park facilities.
Spokane
Valley
Parks 85 Recreation:
Parks Administration 85 Maintenance
Developed new RFP and advertised for bids
for new Park Maintenance Contract
SW ne
doelvValley
APPLEWAY TRAIL
49
CITY OF
Spokane
`� Valley
Parks 85 Recreation:
Parks Administration 85 Maintenance
Staff has been working with Public Works on the design of two new
sections of the Appleway Trail: Pines to Evergreen; and Sullivan to Corbin.
A Public Meeting was held for the
Corbin to Sullivan section.
50
(In'OF
Spokane
`� Valley
Parks 85 Recreation:
Parks Administration 85 Maintenance
We administered 26 Special Event Permits with an estimated 49,000
total participants.
Events included 13 walks/runs, 2 bike rides, 3 car shows, 1 circus,
Valle fest. etc.
51
(In'OF
Spokane
`� Valley
Parks 85 Recreation:
Parks Administration 85 Maintenance
We worked with KSPS to secure bringing The Wall That Heals, the
Vietnam Veterans Memorial Replica & Mobile Education Center, to
Mirabeau Meadows in August 2017.
(In'OF
Spokane
`� Valley
Parks 85 Recreation:
Parks Administration 85 Maintenance
► Continued updating
and replacing our
Parks Signs.
53
Installed the Discovery
Playground
Shade Structure.
(ITY (N /\
Spokane
`� Valley
Parks 85 Recreation:
Parks Administration 85 Maintenance
SMALL DOG AREA l
[30 Ihs 1 under)
54
Valley Mission Dog Park
Phase 2 was completed.
*Mime
/� Valley
Parks 85 Recreation:
Parks Administration 85 Maintenance
Browns Park Championship Volleyball Court was completed.
All ages play and enjoy!
•
•
(In'OF
Spokane
`� Valley
Parks 85 Recreation:
Parks Administration 85 Maintenance
Water Weave Water Feature
Tropical Palm Aqua Sprayer
Browns Park Splash Pad project was
completed. Water feature elements
to be installed in 2017 (samples
pictured).
56
etway Water Feature
(In'OF
Spokane
`� Valley
Parks 85 Recreation:
Parks Administration 85 Maintenance
Monthly meetings continued with
the Centennial Trail Coordinating
Council.
57
The Centennial Trail received
its first major repair project
this year.
Park facility reservations were
over 400. Spokane
`� Valley
Parks 85 Recreation:
Parks Administration 85 Maintenance
The Police Precinct security system was upg
Gate Control System had ongoing
issues and repairs are now under contract.
SPOKANE VALLEY POLICE
SPOKANE COUNTY DISTRICT COURT
12710
MEMOMINEE
58
CITY OF
Spokane
`� Valley
Parks 85 Recreation:
Parks Administration 85 Maintenance
Police Precinct Old
Jail Remodel Project
was completed.
59
Spokane
`� Valley
Parks 85 Recreation:
Parks Administration 85 Maintenance
60 Hosted Valleyfest at Mirabeau Point Park and CenterPlace.
Spokane
`s Valley
Parks 85 Recreation:
CenterPlace Regional Event Center
3
aiy1L e.` �L
r u ' L. 'iyi. J.i iiG i-.
11 Ellin r
41101.1
110E -ii a,
II p 1Cetein
72-
61
Hosted Valleyfest at Mirabeau Point Park and CenterPlace.
CIT' OF
Spokane
`� Valley
Parks 85 Recreation:
CenterPlace Regional Event Center
Developed new RFP and advertised for proposals for
Food and Beverage Services at CenterPlace.
After an interview and taste testing process,
LeCatering Co. was chosen as our new caterer.
62
(In'OF
Spokane
`� Valley
Parks 85 Recreation:
CenterPlace Regional Event Center
Hosted annual INPRO "Wedding Tour and Show."
63
Participated in the Northwest's
Premier Bridal Festivals in both
fall and winter.
(In'OF
Spokane
`� Valley
Parks 85 Recreation:
Parks Administration 85 Maintenance
We were the venue for over 30 weddings between May Siokane
► 64 and October, during the height of the season. Valley
Parks 85 Recreation:
CenterPlace Regional Event Center
Reservations made in 2016 for 2017
are already up 33%.
CenterPlace was awarded the bid for
the I5IstAnnual National Grange
Convention for 2017.
65
Updated lease with Community
Colleges of Spokane.
► Hosted aVisit Spokane planner's
destination meeting.
pokane
`� Valley
Parks 85 Recreation:
CenterPlace Regional Event Center
CenterPlace business
partnerships continued to
increase.
There were 923 events
held at CenterPlace.
66
(In'OF
Spokane
`� Valley
Parks 85 Recreation:
CenterPlace Regional Event Center
Hosted our own Open House of
CenterPlace, highlighting our facility
and our caterer, Le Catering.
Held initial discussions on potential
new food and beverage event to be
held at CenterPlace in 2017.
1 67
(In'OF
Spokane
`� Valley
Parks 85 Recreation:
CenterPlace Regional Event Center
Valley A = Purple
Valley B = Dark Blue
Area C = Green
Area D = Peach
Area E = Bright Blue
Area F =
Entrance Barrel Roof
= Red
CenterPlace - 2426 N. Discovery Place
CenterPlace Roof Repair Phase 2
was completed.
- 68
Spokane
Valley
Parks 85 Recreation:
CenterPlace Regional Event Center
Major heating systems repairs were made.
CenterPlace was closed to the public for two days, while staff worked
wearing extra layers.
69
(In'OF
Spokane
`� Valley
Parks 85 Recreation:
Recreation
Hired and trained 1 1 summer staff for Day Camp,
us had 10 volunteer outh in Counselor inTrainin• Pro ram.
*Mime
Spokane
`� Valley
Parks 85 Recreation:
Recreation
Served 619 happy campers during 10 -week Summer Day Camp Program.
71
Spokane
`� Valley
Parks 85 Recreation:
Recreation
Offered Free Summer Park
Program and served 1,196
eager children, including FREE
breakfast and lunch through
EVSD Meal Program.
72
Free Fun Friday events in
July were enjoyed by
(1TY (N /\
200 youths. Spokane
`� Valley
Parks 85 Recreation:
Recreation
Provided three free Summer
Outdoor Movies in the Park,
serving over 750 viewers.
The movies were sponsored by
Waste Management and WSECU.
73
(In'OF
Spokane
`� Valley
Parks 85 Recreation:
Recreation
► Held 8th annual Valley Mission Haunted Pool,
with 809 attending, and coordinating 92
volunteers.
Hosted 961 annual Breakfast With Santa, with
497 attending, and coordinating 45 volunteers.
74
C1T5' OF
Spokane
/* Valley
Parks 85 Recreation:
Recreation
Held our 4rd annual Winter Break Cool Cam
75
Spokane
Valley
Parks 85 Recreation:
Aquatics
Had over 31,325 open swim,
team, and 1,490 swim lesson
Summer Day Camp campers
trips to the pool.
•
129 swim
participants.
had several
76
Spokane
Valley
Parks 85 Recreation:
Aquatics
Added online registration
improvements to all pools.
Held 5th annual "Paws in the Pool" dog swim event.
77
(In'OF
Spokane
`� Valley
Parks 85 Recreation:
Senior Center
78
Hosted the 5th annual
Senior Empowerment
Resource Fair.
Sponsored a Fall Arts &
Crafts Fair.
Held an Open House
to showcase the Senior
Center.
(In'OF
Spokane
`� Valley
Parks 85 Recreation:
Senior Center
Memo of Understanding
(MOU) between Senior
Association and the City was
executed.
Provided various seminars
and services for health and
well being.
Community Colleges of
Spokane ACT 2 classes are
held here. Art is quite
popular.
79
(In'OF
Spokane
`� Valley
Parks 85 Recreation:
Senior Center
Continued to provide a wide variety of
programs, events, activities, classes, and general
information for services and/or assistance.
1
C
81
Community 8r, Economic
D eveloDment
Permitting
Development Services & Engineering
Planning
Code Enforcement
Economic Development
Community 85 Economic Development
Completed the Comprehensive Plan Legislative update and the
associated development regulations
Completed the Retail Improvement Strategy
Completed the 5 -year Marketing Strategy
Completed Stage 1 of the Tourism Study, completed a draft of the
Phase II Tourism Study
Developed in-house Web accessible GIS system
82
Spokane
`� Valley
Community 85 Economic Development
► Completed the design process for City Hall
Continued recruitments for manufacturing companies
Forker floodplain remapping completed
Maintained exceptional customer service standards
83
(ITY (N /\
Spokane
`� Valley
Community 85 Economic Development:
Construction Permits Issued
6,000
5,000
4,000
3,000
2,000
1,000
84
5,159
4,349
Without
schools and
extra reroof
perm its
2012 2013 2014 2015 2016 2016
Spokane
Valley
Community 85 Economic Development:
Permit Valuations, in Millions
$300.0
$250.0
$200.0
$150.0
$100.0
$50.0
$-
► 85
$173.9
$109.2
$111.9
$98.2
$262.5
Without
school
or extra
reroof
permits
2012 2013 2014 2015 2016 2016
Spokane
/0 Valley
Community 85 Economic Development:
Construction Inspections Performed
18,000
16,000
14,000
12,000
10,000
8,000
6,000
4,000
2,000
9,736
10,747
13,564
2012 2013 2014
86
13,854
2015
15,850
2016
Nov. &
Dec. only
2,576
2016
*Wane
/* Valley
Community 85 Economic Development:
Central Valley School Improvements
Evergreen Middle- $21.6M
Chester Elem - $14M
Greenacres Elem - $15M
Opportunity Elem - $ 15M
87
Summit School - $1M
Sunrise Elem - $15M
Other minor school projects -
$1.5M
Total of $82M
for Central Valley School
District
Spokane
/* Valley
Community 85 Economic Development:
Private Development Projects
Bella Tess- $18M
Granite Point 111- $17.5M
4th Ave Apts- $ 1 2.6M
City Hall- $10.6M
Pope Francis- $8M
88
Fred Meyer remodel -9.8M
Tapa Business Cmpx- $2M
Bedrosians — $3. I M
► Valley Mall — $2.2M
r Maverick — $2M
Spokane
/* Valley
Community 85 Economic Development:
Applications received through the Web Portal
6000
5000
4000
3000
2000
1000
0
89
2014
Total Permits Received
2015
2016
IN Total Permits Received Online
Spokane
Valley
Community 85 Economic Development:
Windstorm 2015 - Residential Re -roof Permits
1400
1200
1000
800
600
400
200
0
2013
90
2014 2015 2016
*Wane
`� Valley
Community 85 Economic Development
85% of our permits are processed in 3
days or Tess
9I
Spokane
`� Valley
92
Public Works
Administration
Maintenance Division
Traffic Division
Stormwater Utility
Capital Improvement Program Division
Public Works Department:
Solid Waste Program
Managed the Ecology Coordinated
Prevention Grant (CPG)
► Second full year of program
operations
Transfer Station:
Garbage Yard Waste Recyclables
(Tons) (Tons) (Tons)
Commercial
Haulers 56,644 87
Self Haul 1 1,080 4,146
Total 64,985 3,091 456.47
93
Spokane
/0 Valley
Public Works Department:
Pavement Preservation Plan
2016 Street Preservation Projects
Broadway - Sullivan to Moore Preservation #0233
32nd Ave - Dishman Mica to Pines Rd Preservation #0229
Appleway Resurfacing — Park to Dishman Mica #0226
McDonald Rd Road — 16th to Mission #0221
2016 Totals
94
Contract Cost
$424,425
$855,265
$916,555
$1,104,660
$3,300,905
Lane Miles
1.3
3.4
4.0
5.2
13.9 miles
(In'OF
Spokane
`� Valley
Public Works Department:
Street Maintenance Division
Street Maintenance Contract — (Poe Asphalt)
Contributed $988K toward Pavement Preservation
Placed 6,000 tons of asphalt — Cracksealed 58 lane
miles -Maintain over 50 miles of gravel shouldered
roadways —Completed $170K in stormwater repair
projects
900 SY of sidewalk repair —Coordinate with
Stormwater Department on
sweeping and vactoring contracts
95
(In'OF
Spokane
`� Valley
Public Works Department:
Street Maintenance Division
Geiger Work Crew — (8,580 man hours worked)
Mowed 105 acres of dry land grass
Removed 186,580 lbs of garbage and vegetation from
City right of ways
Clear ice and snow from City bridges
Snow and Ice Removal
► 55 snow days with at least a trace of snow — 31 inches
► Completed one full residential plow
► Material —Applied 1 10,000 gallons of liquid deicer and
granular deicer
96
of snowfall
715 tons of
(In'OF
Spokane
`� Valley
Public Works:
Traffic Division
Conducted 119 ADT counts
Collected 46 turning movement counts
Responded to 209 C.A.R.E.S. Requests
► Replaced approximately 2,200 traffic signs
► Upgraded pedestrian signal indications at 62 intersections
► Installed new traffic signal at Mirabeau/SR 27 (Pines Rd)
► Replaced detection system at 2 intersections
► Interagency coordination
Coordinated with WSDOT on two IJRs
Reviewed traffic components of Comprehensive Plan and Subarea Study
Reviewed TIAs for two new large developments
*Wane
okane
97 /* Valley
20 7 6 TRAFFIC IMPROVEMENTS
r Added School Zone -
Il Park/Marietta to Buckeye
r
New Signal - MirabeaulPines
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Detection Improvement
ApplewayNista
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4
2016 Traffic Improvements
• Safety Project
Signal Upgrade
Operations Project
Signal Timing Work
lei
Sign Upgrade - Wellesley/Evergreen
Argonne: Trent to 1-90
Timing Modifications
MME'S
�
� Y�
Detection / Con nectiv ty Improvements -
McDonald & Misson Broadw
a Sprague
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Min
Replace Damaged Cabinet -
Sprague/Conklin
Marking !Sign Upgrades -
McDonald & 8th
MOWN
111
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New Detection - 4th/Sullivan
Replace Damaged Cabinet -
Sullivan116th
Date: 21212017
Esri, HERE, DeLomre, Mapmy India, ® OpenStreeP1 p contributors, and the GIS user community
98
CITY CW
Spokane
`� Valley
Public Works Department:
Stormwater Utility
Drainage System Improvements:
Installation of 51 new catchbasins
Replaced 7 drywells
► Decommissioned 3 dr ells
► Installed 2 new swales
99
Si
ok e
P Valley
/�
Public Works Department:
Stormwater Utility
Inspections:
Investigated over 31 reported spills
800 drywell condition assessments
750 catchbasin debris inspections
Operations:
Responded to over 117+ street flooding calls
Swept up over 1,500 cubic yards of street debris
Cleaned over 1,000 structures
Maintained I I+acres of irrigated turf
100
(In'OF
Spokane
`� Valley
Public Works:
Capital Improvement Program (CIP Division)
► Transportation Planning
Street Preservation Program
Grant Applications
► Capital Projects — Design and Construction
101
Spokane
`� Valley
Public Works: Capital Improvement Program
Transportation Planning
Coordinated with SRTC's Technical Transportation Committee
(TTC) and State Transportation Improvement Program (STIP)
Amended 2016 Transportation Improvement Program (TIP) &
Developed the 2017-2022 Six Year TIP
Street Preservation Program
Continued work on Implementing Street Preservation Program
► Utilized grant funds and City funds to maximize preservation
program
102
(ITY (N
Spokane
`� Valley
Public Works: CIP - Grant Applications
4 — Safe Routes to School.
Awarded: Wellesley Sidewalk (McDonald to Evergreen)
3 —Transportation Improvement Board (TIB)
Awarded:
Mission Avenue, Flora to Barker Overlay &Widening (Right of Way
and Construction)
Sullivan/Euclid Intersection (Construction)
32nd Avenue Sidewalk (Pines to Evergreen)
103
(ITY (N
Spokane
`� Valley
Public Works: CIP - Grant Applications Continued
One of each of the following:
Freight Mobility Strategic Investment Program (FMSIB)
Pedestrian and Bicycling Program
Fostering Advancement in Shipping and Transportation (FASTLANE)
Transportation Investment Generating Economic Recovery (TIGER)
Innovative Safety
Awarded: Citywide Reflective Traffic Signal Backplates
Federal Transit Administration (FTA)
Awarded: 9th Avenue Sidewalk (Raymond to University) ,/\
Spokane
104 Dalley
Public Works: Capital Improvement Program
Design projects:
Mission Avenue Improvement Project
Pines (SR-27)/Grace Intersection Safety Project
Indiana Avenue Preservation — Mirabeau Parkway to Evergreen
Euclid Avenue Preservation — Flora to Barker
Appleway Trail — Sullivan to Corbin
Saltese Preservation
9th Avenue Sidewalk (STA/FTA)
► Sullivan Euclid PCC Intersection Project
► ITS Infill Project
► Bowdish Road & 126 Avenue Sidewalk Project Siokane
�
105
` Valley
Public Works:
Capital Improvement Program
Completed Projects:
• McDonald Road
• Appleway Boulevard — Park to Dishman Mica
• Seth Woodard Sidewalk Improvements
• Pines Road - Mirabeau Parkway Improvements
• Indiana/Evergreen
• 32"d Avenue
• Broadway Street Preservation
Ongoing Projects:
32nd Avenue
Broadway Street Preservation
Seth Woodard Sidewalk Improvements
• Sullivan Road West Bridge Replacement
106
Spokane
`� Valley
I- Questions or Comments?
107
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: March 7, 2017 Department Director Approval:
Check all that apply: ['consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: New City Hall — Project Update
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN: Multiple meetings, Council retreat 02-17-15;
Administrative Report 03-17-15, Motion Consideration 03-24-15, Study Session 09-15-15, Motion
Consideration 09-29-15, Interior Discussion 11-18-15, Heating and Cooling Discussions on 12-1-
15 and 12-15-15, Interior and Exterior Discussion 12-29-15, General updates on 01-19-16 and
02-02-16, Final design discussion on 02-16-16 and Approval of City Hall Plan authorization to
proceed with bid process on 02-23-16; Admin report on bid results at Council's 4-26-16 meeting;
Bid Award on May 3, 2016; Admin Report on Project Update on August, 16, 2016, September 6,
2016, October 4, 2016, November 1, 2016, December 6, 2016, January 3, 2017, and February 7,
2017.
BACKGROUND: City Council and staff have been working since early 2015 on the design of the
New City Hall building. Construction of the project began on May 31, 2016.
Staff will give a brief update on the current status of the project.
OPTIONS: Discussion
RECOMMENDED ACTION OR MOTION: Discussion
BUDGET/FINANCIAL IMPACTS: The City Hall construction project is anticipated to cost
$14.154 million including land acquisition, design services, and construction. This project will be
funded through a General Obligation bond which will be authorized by City Council through a
separate motion.
STAFF CONTACT: Doug Powell, Building Official
Jenny Nickerson, Senior Plans Examiner
ATTACHMENTS: PowerPoint Presentation
S`pokane
Valley
City Hall Update
March 7, 2017
Spokane
_..Valley
• Construction Began
Schedule
May 31, 2016
• Substantial Completion
August 31, 2017
• Final Completion
September 30, 2017
Project Still on Schedule
Stiokane
Valley
Progress Week 35
Windows and Masonry — South Wing
Spokane
i�Valley
Progress —Week 35
North Framing —Council Chambers Roof
Spokane
i�Valley
Progress —Week 36
Masonry East — South Wing
S`pokane
Walley
Progress —Week 36
Interior Framing Substantially Complete — North Wing
S`pokane
Walley
Progress —Week 37
Main Entry Canopy
Glu -Lam Beams
Council Chambers
Rigid Insulation — North
Spokane
i� Valley
Additional Information
• 67% Schedule Completed
• -$6,181,221 paid to Contractor (63%)
• Requests for Information (RFIs)
115 Answered - 1 Pending
• 231 Submittal Packages Reviewed - 5
Pending
Spokane
_..Valley
Additional Information
Upcoming Activities
• Exterior Framing — Council Chambers
• Masonry Completion — North Wing
• Entry Canopy Structural & Roof Deck
• 2nd&3rd
Floor Sheetrock —North Wing
Spokane
Walley
1
i
Questions?
To:
From:
Re:
DRAFT
ADVANCE AGENDA
as of March 2, 2017; 8:30 a.m.
Please note this is a work in progress; items are tentative
Council & Staff
City Clerk, by direction of City Manager
Draft Schedule for Upcoming Council Meetings
March 14, 2017, Formal Meeting Format, 6:00 p.m. [due Tue, March 71
Proclamation: Developmental Disabilities Awareness Month
1. Consent Agenda (claims, payroll, minutes) (5 minutes)
2. First Reading Proposed Ordinance 17-004 re Reorganization — Mark Calhoun (15 minutes)
3. Motion Consideration: Bowdish & 12th Ave Project Bid Award — Robert Lochmiller, Gloria Mantz (10 min)
4. Mayoral Appointment: Hotel/Motel Commission — Mayor Higgins
5. Admin Report: City Hall Supplemental Design Efforts — John Hohman
6. Admin Report: Advance Agenda — Mayor Higgins
March 21, 2017, Study Session Format, 6:00 p.m.
1. Police Statistics Reporting (UCR/NIBRS) - Chief Werner, Lt. Lyons
2. Transportation Benefit Districts (TBD) — Chelsie Taylor
3. Shipping Containers in Residential Zones — Lori Barlow
4. Small Livestock, Urban Farming — Lori Barlow, Micki Harnois
5. Port Districts — John Hohman
6. Advance Agenda — Mayor Higgins
(10 minutes)
(20 minutes)
(5 minutes)
[*estimated meeting: 65 minutes]
[due Tue, March 141
(20 minutes)
(20 minutes)
(20 minutes)
(20 minutes)
(20 minutes)
(5 minutes)
[*estimated meeting: 105 minutes]
March 28, 2017, Formal Meeting Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Second Reading Proposed Ordinance 17-004 re Reorganization — Mark Calhoun
3. Admin Report: Briefing on WCIA — Cary Driskell, and Ann Bennett of WCIA
4. Admin Report: Advance Agenda — Mayor Higgins
5. Info Only: Department Reports
April 4, 2017, Study Session Format, 6:00 p.m.
ACTION ITEMS:
1. Motion Consideration: Euclid and Sullivan Bid Award — Erica Amsden/Gloria Mantz
2. Motion : Selection of Provider Solid Waste Collection — Erik Lamb, Morgan Koudelka
NON -ACTION ITEMS:
3. Indiana Preservation Project — Craig Aldworth, Gloria Mantz
4. Euclid, Flora to Barker Project — Craig Aldworth, Gloria Mantz
5. 9"' Avenue Sidewalk Project — Robert Lochmiller, Gloria Mantz
6. City Hall Update — Doug Powell, Jenny Nickerson
7. Advance Agenda — Mayor Higgins
fdue Tue, March 211
(5 minutes)
(15 minutes)
(20 minutes)
(5 minutes)
[*estimated meeting: 45 minutes]
fdue Tue, March 281
April 11, 2017, Formal Meeting Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Motion Consideration: Euclid, Flora to Barker Bid Award —
3. Admin Report: Advance Agenda — Mayor Higgins
(15 minutes)
(15 minutes)
(10 minutes)
(10 minutes)
(10 minutes)
(5 minutes)
(5 minutes)
[*estimated meeting: 70 minutes]
[due Tue, April 41
(5 minutes)
(10 minutes)
(5 minutes)
[*estimated meeting: minutes]
Craig Aldworth, Gloria Mantz
Draft Advance Agenda 3/2/2017 2:54:42 PM Page 1 of 3
April 18, 2017, Study Session Format, 6:00 p.m. fdue Tue, April 111
ACTION ITEMS:
1. Motion Consideration: Solid Waste Contract Approval — Erik Lamb, Morgan Koudelka (15 minutes)
NON -ACTION ITEMS:
2. Mission Street Preservation Project — Erica Amsden, Gloria Mantz (10 minutes)
3. Advance Agenda — Mayor Higgins (5 minutes)
[*estimated meeting: minutes]
April 25, 2017, Formal Meeting Format, 6:00 p.m. fdue Tue, April 181
1. Consent Agenda (claims, payroll, minutes) (5 minutes)
2. Motion Consideration: Indiana Preservation Bid Award — Craig Aldworth, Gloria Mantz (10 minutes)
3. Motion Consideration: 9th Ave Sidewalk Project Bid Award — Robert Lochmiller, Gloria Mantz(10 minutes)
4. Admin Report: Advance Agenda — Mayor Higgins (5 minutes)
5. Info Only: Department Reports [*estimated meeting: minutes]
May 2, 2017, Study Session Format, 6:00 p.m.
1. Pines/Grace Project — Craig Aldworth, Gloria Mantz
2. Saltese Preservation Project — Robert Lochmiller, Gloria Mantz
3. City Hall Update — Doug Powell, Jenny Nickerson
4. Advance Agenda — Mayor Higgins
fdue Tue, April 251
(10 minutes)
(10 minutes)
(5 minutes)
(5 minutes)
May 9, 2017, Formal Meeting Format, 6:00 p.m. [due Tue, May 21
1. Consent Agenda (claims, payroll, minutes) (5 minutes)
2. Motion Consideration: Mission St. Preservation Bid Award — Eric Amsden, Gloria Mantz (10 minutes)
3. Advance Agenda — Mayor Higgins (5 minutes)
Mav 16, 2017, Study Session Format, 6:00 p.m.
1. 2017 Budget Amendment — Chelsie Taylor
2. Advance Agenda — Mayor Higgins
fdue Tue, May 91
(25 minutes)
(5 minutes)
Mav 23, 2017, Formal Meeting Format, 6:00 p.m. [due Tue, Mav 161
1. Consent Agenda (claims, payroll, minutes) (5 minutes)
2. PUBLIC HEARING: 2017 Budget Amendment — Chelsie Taylor (25 minutes)
3. First Reading Ordinance Amending 2017 Budget — Chelsie Taylor (15 minutes)
4. Motion Consideration: Award of Pines/Grace Project Bid — Craig Aldworth, Gloria Mantz (10 minutes)
5. Motion Consideration: Saltese Preservation Project — Robert Lochmiller, Gloria Mantz (10 minutes)
6. Admin Report: Advance Agenda — Mayor Higgins (5 minutes)
7. Info Only: Department Reports [*estimated meeting: 70 minutes]
May 30, 2017, Study Session Format, 6:00 p.m. [due Tue, May 231
1. Advance Agenda — Mayor Higgins (5 minutes)
June 6, 2017, Study Session Format, 6:00 p.m.
ACTION ITEMS:
1. Consent Agenda (claims, payroll minutes)
2. Second Reading Ordinance Amending 2017 Budget — Chelsie Taylor
NON -ACTION ITEMS:
3. City Hall Update — Doug Powell, Jenny Nickerson
4. Advance Agenda — Mayor Higgins
[due Tue, May 301
(5 minutes)
(10 minutes)
(5 minutes)
(5 minutes)
[*estimated meeting: minutes]
Draft Advance Agenda 3/2/2017 2:54:42 PM Page 2 of 3
June 13, 2017, Special Mt2, Budget Workshop, 8:30 a.m. Council Chambers
June 13, 2017, Evening 6:00 Formal Meeting Cancelled
June 20, 2017, Study Session Format, 6:00 p.m.
1. Advance Agenda — Mayor Higgins
June 27, 2017, Formal Meetin2 Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Admin Report: Advance Agenda — Mayor Higgins
3. Info Only: Department Reports
July 4, 2017: no meeting Holiday
July 11, 2017, Formal Meetin2 Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Advance Agenda — Mayor Higgins
[due Mon, June 61
[due Tue, June 131
(5 minutes)
[due Tue, June 201
(5 minutes)
(5 minutes)
[due Mon, July 31
(5 minutes)
(5 minutes)
July 18, 2017, Study Session Format, 6:00 p.m. [due Tue, July 111
1. Advance Agenda — Mayor Higgins (5 minutes)
July 25, 2017, Formal Meetin2 Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Admin Report: Advance Agenda — Mayor Higgins
3. Info Only: Department Reports
*time for public or Council comments not included
OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS:
8th & McDonald follow-up
CDBG (Public Hearing, Sept/Oct)
Fee Resolution
LTAC (Nov/Dec)
Outside Agencies Presentations (Aug/Sept)
Property Crimes Initiative Grant Continuation
Police Officer Recruitment/Retention/Safety
SCRAPS Update
Second Amendment Sanctuary City
Sex Trafficking in Spokane Valley
Sullivan Bridge
Term Limits
TIP (6 -year 2018-2023; Public Hearing, May)
Transportation & Infrastructure
Undergrounding
Utility Facilities in ROW
Washington State: E/W
Zero Tolerance of Crime
[due Tue, July 181
(5 minutes)
(5 minutes)
Draft Advance Agenda 3/2/2017 2:54:42 PM Page 3 of 3