17-039.00 Spokane Transit Authority: Title VI Program Adoption i7-a 31
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doolg,Talley® 11707 East Sprague Avenue Suite 103 ♦ Spokane Valley WA 99206
509.720.5105 ♦ Fax: 509.688.0299♦ cityattorney®spokanevalley.org
Memorandum
To: Spokane Transit Authority
From: Mark Calhoun, City Manager
CC: Christine Bainbridge, City Clerk; John Whitehead, HR Manager
Date: February 7, 2017
Re: Federal Title VI Program Adoption
This memorandum serves as notice that I, Mark Calhoun, acting in my role as City Manager for
Spokane Valley, Washington, have approved and adopted the Title VI Program for the City of
Spokane Valley to which this memorandum is attached. Spokane Valley is a council-manager,
non-charter code city formed and operating pursuant to chapter 35A.11 RCW. Additionally,
pursuant to chapter 35A.13 RCW, I am the administrative head of the City, and am statutorily
authorized to perform all administrative functions on behalf of the City. Adoption of this Title
VI Program is within the administrative and operational functions set forth in RCW.35A.13.080.
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Mark Calhoun, City Manager
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Appendix 2
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2017 City of Spokane Valley Title VI Program
Introduction
The City of Spokane Valley (City) is a Federal Transit Administration sub-grantee to Spokane Transit
Authority(STA). STA contracts with the City to fund transportation demand management efforts. The
City does not directly provide any transit service.
To meet Title VI program requirements, the City has its own procedures to meet certain requirements
such as a complaint process and public participation. The City will rely upon the analysis and overall
program efforts conducted by STA to meet requirements, e.g. Limited English Proficiency.
Since the City does not operate any transit service, this plan only addresses the General Reporting
Requirements.
General Reporting Requirements
A. Title VI Notice to the Public
The City notifies the public that it complies with the requirements of Title VI and related statutes and
regulations. Notices are posted in City Hall and on the program web site. The wording of the notice
shall state as follows:
The City of Spokane Valley hereby gives public notice that it is the policy of the City to ensure full
compliance with Title VI of the Civil Rights Act of 1964, as amended, the Civil Rights Restoration Act
of 1987,Executive Order(E.O.) 12898,and related statutes and regulations in all programs and activities.
Title VI requires that no person in the United States of America shall, on the ground of race, color,
national origin, or sex, be excluded from the participation in, be denied the benefits of, or be otherwise
subjected to discrimination under any program or activity for which the City receives federal financial
assistance.
Any person who believes they have been aggrieved by an unlawful discriminatory practice under Title
VI has a right to file a formal complaint with the City of Spokane Valley. Any such complaint shall be
in writing and filed with the office of the City Clerk within 180 days following the date of the alleged
discriminatory occurrence.
B. Title VI Complaint Procedures and Form
A Title VI complaint form and instructions for filling out a Title VI complaint may be obtained from
City Clerk's Office. A copy of the complaint form is in Appendix A, along with the instructions for
completing the form.
C. Title VI Investigations, Complaints,and Lawsuits
The City has had no Title VI complaints related to transit during the past three years.
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D.. Public Participation Plan
The City fully encourages public involvement and participation in decision-making processes. As part
of the STA work plan for public transit projects, the City adopts the public participation plan of STA
Metro Title VI Program Report and will coordinate with STA in public participation efforts related to
transit projects being managed by the City.
E. Language Assistance Plan
The City relies upon the limited English proficiency analysis conducted by STA with regard to public
transit.
F. Monitoring Sub-recipients
The City has no sub-recipients. It will cooperate with STA in providing information and attending
meetings as required by STA in its monitoring procedures of our efforts.
G.Review of Facilities Constructed
The City did not build any storage facilities, maintenance facilities or operations centers and did not
modify any facilities that require a Title VI analysis.
H.Documentation of Governing Body Review and Approval of the Title VI Program
On February 7, 2017,the City Manager, as the administrative head of the City, a council-manager non-
charter code city operating pursuant to chapters 35A.11 and 35A.13 RCW,adopted this Title VI program.
The documentation of approval is found in Appendix 2.
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Appendix 1
Title VI Complaint Process and Form
COMPLAINT OF DISCRIMINATION ON THE BASIS OF TITLE VI
AGAINST THE CITY OF SPOKANE VALLEY, WASHINGTON
Who can file a Title VI complaint?
- A person who believes he or she has experienced discrimination based on race, color, national
origin or sex as provided by Title VI of the Civil Rights Act of 1964 and the Civil Rights Restoration
Act of 1987.
- Someone may file on behalf of classes of individuals.
How do I file a complaint?
Fill out this form completely to help us process your complaint. Submit the completed form to the
City Clerk within 180 calendar days of the alleged discriminatory act.
What happens when I file a complaint?
The City will send you a written receipt of your complaint and will forward a copy of your completed
complaint form to the City department named as Respondent. The City will designate a person to
facilitate and coordinate responses to your Title VI complaint, and this person will contact you.
The duties of this individual include but are not limited to:
-technical assistance to the department on requirements and regulations;
-coordination of meetings between the parties,if needed;
-monitoring completion of any future activities included in a complaint response; and
-other services as requested or deemed appropriate.
Following an investigation of the complaint,the City will send you a letter of resolution.
What if I don't agree with the department's letter of resolution?
A complainant who does not agree with the letter of resolution may submit a written request for a
different resolution to the City Clerk within 30 days of the date the complainant receives the City's
response.
Do I need an attorney to file or handle complaint?
No. However, you may wish to seek legal advice regarding your rights under the law.
Return this form to:
City of Spokane Valley
City Clerk's Office
11707 East Sprague, Suite 106
Spokane Valley, WA 99206
Telephone: 509-921-1000
Email: cbainbridge@spokanevalley.org
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COMPLAINT OF DISCRIMINATION ON THE BASIS OF TITLE VI
AGAINST THE CITY OF SPOKANE VALLEY, WASHINGTON
Complainant Contact Information:
Name:
Street address/City/State/Zip code:
Work phone/Home phone/Message phone:
Email address:
Additional mailing address:
If you are an inmate at a county correctional facility, include your BA number here:
Aggrieved party contact information (if different from complainant):
Name:
Street address/City/State/Zip code:
Work phone/Home phone/Message phone:
Email address:
Name of respondent—City of Spokane Valley, Washington
Department or agency(if known):
Address/location(if known): •
Date of Incident:
Statement of Complaint—Include all facts upon which the complaint is based. Attach additional
sheets if needed:
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I believe the above actions were taken because of my:
Race National Origin Religion
Color Sex Other
Name,position,and department of City employees you have contacted regarding the incident(s).
Witnesses or other involved — provide name, address, telephone number(s), and e-mail (if
available). Attach additional sheets if needed.
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If you have filed a grievance, complaint, or lawsuit regarding this matter anywhere else, please
identify the name and address of each place where you filed. Attach additional sheets if needed.
In the complainant's view,what would be the best way to resolve the grievance?
I affirm that the foregoing information is true to the best of my knowledge and belief. I understand
that all information becomes a matter of public record after the filing of this complaint.
Complainant Date
Aggrieved Party Date
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