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2017, 04-11 Regular Meeting
AGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT MEETING Tuesday,April 11,2017 6:00 p.m. Spokane Valley City Hall Council Chambers 11707 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting CALL TO ORDER INVOCATION Pastor Manuel Denning,Fountain Ministries Church PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS COMMITTEE,BOARD,LIAISON SUMMARY REPORTS MAYOR'S REPORT PROCLAMATION PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium,please state your name and city residence for the record and limit remarks to three minutes. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion:I move to approve the Consent Agenda. a.Approval of claim vouchers on April 11,2017 Request for Council Action Form,Total: $355,414.54 b.Approval of Payroll for Pay Period Ending March 31,2017: $423,823.72 c.Approval of March 28,2017 Council Meeting Minutes,Formal Meeting Format NEW BUSINESS: 2. Proposed Resolution 17-009 Reopening Spokane River—Cary Driskell [public comment] 3.Motion Consideration: Mayoral Appointment,Planning Commission—Mayor Higgins [public comment] 4.Motion Consideration: Euclid Ave. Reconstruction Project Bid Award—Craig Aldworth, Gloria Mantz [public comment] ADMINISTRATIVE REPORTS: 5. Wilbur Road Street Vacation—Karen Kendall 6. City Hall Audio-visual Systems—Chelsie Taylor,Greg Bingaman 7.Advance Agenda—Mayor Higgins INFORMATION ONLY: n/a CITY MANAGER COMMENTS ADJOURNMENT Council Agenda 04-11-17 Formal Format Meeting Page 1 of 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 11, 2017 Department Director Approval: El Check all that apply: ® consent ❑ old business LI new business ❑ public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER LIST VOUCHER NUMBERS TOTAL AMOUNT 03/29/2017 41288-41327 $317,672.59 03/29/2017 41328-41352 $29,747.10 03/31/2017 41353 $350.11 04/03/2017 7047-7061 $1,194.50 04/04/2017 41354-41358 $6,450.24 GRAND TOTAL: $355,414.54 Explanation of Fund Numbers found on Voucher Lists #001 - General Fund Other Funds 001.011.000.511. City Council 101 —Street Fund 001.013.000.513. City Manager 103 —Paths&Trails 001.013.015.515. Legal 105 —Hotel/Motel Tax 001.016.000. Public Safety 106--Solid Waste 001.018.013.513. Deputy City Manager 120- CenterPlace Operating Reserve 001.018.014,514. Finance 121—Service Level Stabilization Reserve 001.018.016.518. Human Resources 122--Winter Weather Reserve 001.032.000. Public Works 123 —Civil Facilities Replacement 001.058.050.558. CED -Administration 204—Debt Service 001.058.051.558. CED—Economic Development 301 —REET 1 Capital Projects 001.058.055.558. CED—Development Services-Engineering 302- REET 2 Capital Projects 001.058.056.558. CED—Development Services-Planning 303 —Street Capital Projects 001.058.057.558 CED—Building 309—Parks Capital Grants 001.076.000.576. Parks &Rec—Administration 310—Civic Bldg Capital Projects 001.076.300.576. Parks &Rec-Maintenance 311 —Pavement Preservation 001,076.301.571. Parks &Rec-Recreation 312—Capital Reserve 001.076.302.576. Parks &Rec-Aquatics 314— Railroad Grade Separation Projects 001.076.304.575. Parks &Rec- Senior Center 402—Stormwater Management 001.076.305.571. Parks &Rec-CenterPlace 403 --Aquifer Protection Area 001.090.000.511. General Gov't-Council related 501 —Equipment Rental &Replacement 001.090.000.514. General Gov't-Finance related 502--Risk Management 001.090.000.517. General Gov't-Employee supply 001.090.000.518. General Gov't-Centralized Services 001.090.000.519. General Gov't-Other Services 001.090.000.540. General Gov't-Transportation 001.090.000.550. General Gov't-Natural&Economic 001.090.000.560. General Gov't-Social Services 001.090.000.594. General Gov't-Capital Outlay 001.090.000.595. General Gov't-Pavement Preservation RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Voucher Lists vchlist Voucher List Page: 1 03/29/2017 11:07:06AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice FundlDept Description/Account Amount 41288 3/29/2017 000958 AAA SWEEPING LLC 57829 402.402.000.531 STORM DRAIN CLEANING 1,641.59 Total : 1,641.59 41289 3/29/2017 000648 ABADAN REPROGRAPHICS 73348 309.000.227.595 PRINT SERVICE 1,235.92 73546 303.000.251.595 PRINT SERVICE 318.49 Total : 1,554.41 41290 3/29/2017 003078 ALLWESTTESTING&ENGINEERING 84056 313.000.215.594 ON-CALL MATERIALS TESTING 465.00 Total : 465.00 41291 3/29/2017 004278 ARCHITECTS WEST INC 8997 313.000.215.594 PROFESSIONAL SERVICES-CITY 24,629.90 Total : 24,629.90 41292 3/29/2017 004231 BELSBY ENGINEERING 17122 001.058.055.558 PROFESSIONAL SERVICES 440.00 Total : 440.00 41293 3/29/2017 000683 DAVID EVANS&ASSOCIATES 394031 303.303.141.595 SPV TRAFFIC SERVICES 2016-17 3,500.17 394892-1 303.000.251.595 0251-ON CALL DRAFTING 3,327.24 394892-2 311.000.255.595 0255-ON CALL DESIGN AND DRAF 7,045.75 Total : 13,873.16 41294 3/29/2017 001194 DEPT OF ECOLOGY 02266 001.058.056.558 COASTALTRAN1NG PROGRAM 4/1: 150.00 Total : 150.00 41295 3/29/2017 000734 DEPT OF TRANSPORTATION RE-313-ATB70213038 101.042.000.542 REIMBURSE TRAFFIC SVCS MAINZ 4,513.42 RE-313-ATB70213046 101.000.000.542 REIMBURSE STATE ROUTE ROAD\ 19,685.76 RE-313-ATB70313036 101.042.000.542 REIMBURSE TRAFFIC SVCS MAINZ 2,155.59 RE-313-ATB70313044 101.000.000.542 REIMBURSE STATE ROUTE ROAD\ 22,780.45 Total : 49,135.22 41296 3/29/2017 000734 DEPT OF TRANSPORTATION RE 46 JG6436 L010 402.402.000.531 FEBRUARY 2017 DECANT CHARGE 1,660.00 Total : 1,660.00 41297 3/29/2017 005315 DILLON,JACOB Expenses 001.013.015,515 EXPENSE REIMBURSEMENT 11.87 Total : 11.87 41298 3/29/2017 002920 DIRECTV INC 30846367955 101.042.000.543 CABLE SERVICE FOR MAINTENAN 57.99 Page: 1 vchlist Voucher List Page: 2 0312912017 11:07:06AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 41298 3/29/2017 002920 002920 DIRECTV INC (Continued) Total : 57.99 41299 3/29/2017 004206 EARTHCAM INC WS0317171031 303.303.155.595 CAMERA SYSTEMS W/MANAGED : 900.00 Total : 900.00 41300 3/29/2017 003682 EPIC LAND SOLUTIONS INC 0217-0614 303.303.123.595 0123-RW SERVICES 5,019.80 Total : 5,019.80 41301 3/29/2017 003274 EXCHANGE PUBLISHING LLC 441125 001.058.056.558 LEGAL PUBLICATION 94.01 441127 001.013.000.513 LEGAL PUBLICATION 29.23 441128 001.058.056.558 LEGAL PUBLICATION 91.64 444601 314.000.143.595 LEGAL PUBLICATION 48.75 444603 303.000.251.595 LEGAL PUBLICATION 56.88 444605 303.303.141.595 LEGAL PUBLICATION 66.00 445273 001.058.056.558 LEGAL PUBLICATION 76.63 445274 001.058.056.558 LEGAL PUBLICATION 56.88 445275 001.058.056.558 LEGAL PUBLICATION 59.25 445276 303.000.251.595 LEGAL PUBLICATION 54.00 Total : 633.27 41302 3/29/2017 003261 FEHR&PEERS 113399 001.058.260.558 PROFESSIONAL SERVICES 23,060.50 Total : 23,060.50 41303 3/29/2017 001447 FREE PRESS PUBLISHING INC 46990 303.303.141.595 LEGAL PUBLICATION 152.00 46992 314.000.143.595 LEGAL PUBLICATION 104.00 47034 303.000.251.595 LEGAL PUBLICATION 124.80 47039 001.058.056.558 LEGAL PUBLICATION 73.10 47040 001.058.056.558 LEGAL PUBLICATION 69.70 47041 001.058.056.558 LEGAL PUBLICATION 94.35 Total : 617.95 41304 3/29/2017 000321 GREATER SPOKANE INC 3-23-17 MEMO 001.011.000.511 2017 REGIONAL D.C. FLY-IN: R HIG 2,300.00 Total : 2,300.00 41305 3/29/2017 003362 INLAND GEAR 22841 101.000.000.542 SUPPLIES FOR SNOWPLOW#209 150.79 22851 101.000.000.542 SUPPLIES FOR SNOWPLOW#209 180.86 Total : 331.65 Page: 2 vchlist Voucher List Page: 3 03/29/2017 11:07:06AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 41306 3/29/2017 002466 KENWORTH SALES COMPANY SPOIN2234987 101.000.000.542 SUPPLIES FOR SNOWPLOWS 457,91 Total : 457.91 41307 3/29/2017 002203 NAPAAUTO PARTS 787392 101.042.000.542 SUPPLIES FOR F550 -130.11 788142 101.000.000.542 SUPPLIES FOR SNOWPLOWS/MAI 61,10 788167 101.000.000.542 SUPPLIES FOR SNOWPLOWS/MAI -54.33 788539 101.000.000.542 SUPPLIES FOR SNOWPLOWS/MAI 220,60 788624 101.000.000.542 SUPPLIES FOR SNOWPLOWS/MAI 47.34 790403 101.000.000.542 SUPPLIES FOR SNOWPLOWS/MAI 8,30 790407 101.000.000.542 SUPPLIES FOR SNOWPLOWS/MAI 55,00 790417 101.000,000.542 SUPPLIES FOR SNOWPLOWS/MAI 30.95 790917 101.042,000.542 SUPPLIES FOR SNOWPLOWS/MAI 25.20 791037 101.042.000.542 SUPPLIES FOR SNOWPLOWS/MAI 12.28 791072 101.042.000.542 SUPPLIES FOR SNOWPLOWS/MAI 8.79 Total : 285.12 41308 3/29/2017 004850 NAVIA BENEFIT SOLUTIONS, HRA PLAN 10077998 001.018.016.518 FLEX SPENDING ADMINISTRATION 356.00 Total : 356.00 41309 3/29/2017 000652 OFFICE DEPOT INC. 912256042001 001.018.014.514 OFFICE SUPPLIES: FINANCE 74.64 913137767001 001.076.301.571 OFFICE SUPPLIES: CENTERPLACE 105.87 Total : 180.51 41310 3/29/2017 000307 OFFICE OF THE STATE TREASURER FEBRUARY 2017 001.016.000.586 STATE REMITTANCE 29,177.15 Total : 29,177.15 41311 3/29/2017 005050 OGDEN MURPHY WALLACE PLLC 732673 001.013.015.515 PROFESSIONAL SERVICES 670.25 Total : 670.25 41312 3/29/2017 001578 PACIFICAD INC 32606 001.032.000.543 ADVANCED CIVIL TRAINING 5,335.30 Total : 5,335,30 41313 3/29/2017 002616 ROADWISE INC 56805 101.000.000.542 LIQUID MAG (FEEZGARD ZERO) 5,957.35 56806 101.000.000.542 LIQUID MAG (FEEZGARD ZERO) 5,960.79 56807 101.000.000.542 LIQUID MAG (FEEZGARD ZERO) 5,914.18 56835 101.000.000.542 LIQUID MAG (FEEZGARD ZERO) 5,957,35 56836 101.000.000.542 LIQUID MAG (FEEZGARD ZERO) 5,957,35 Page: 3 vchlist Voucher List Page: 4 03129/2017 11:07:06AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 41313 3/29/2017 002616 ROADWISE INC (Continued) 56837 101.000.000.542 LIQUID MAG(FEEZGARD ZERO) 5,990.14 Total : 35,737.16 41314 3/29/2017 002520 RWC GROUP 47356N 101.000.000.542 SUPPIES: SNOWPLOWS 108.11 Total : 108.11 41315 3/29/2017 000090 SPOKANE CO INFO SYSTEMS 50315657 001.058.056.558 COUNTY IT SUPPORT FEBRUARY: 10,641.12 Total : 10,641.12 41316 3/29/2017 000308 SPOKANE CO PROSECUTING ATTY FEBRUARY 2017 001.016.000.586 CRIME VICTIMS COMPENSATION F 450.94 Total : 450.94 41317 3/29/2017 000459 SPOKANE CO TITLE CO 5-SP9582 303.303.123.595 OWNER'S POLICY 326.10 Total : 326.10 41318 3/29/2017 000001 SPOKANE CO TREASURER 110100154 101.042.000.542 2016 TRAFALL TRUE UP CHARGES 22,604.52 110100158 101.042.000.542 JANUARY 2017 ENGINEERING 40,642.47 110100159 101.042.000.542 FEBRUARY 2017 ENGINEERING 34,349.66 Total : 97,596.65 41319 3/29/2017 002540 SPOKANE HOUSE OF HOSE INC. 583766 101.000.000.542 SUPPLIES FOR SNOWPLOWS 39.58 Total : 39.58 41320 3/29/2017 002135 SPRAY CENTER ELECTRONICS INC 240394 101.000.000.542 SUPPLIES FOR#204 32.06 Total : 32.06 41321 3/29/2017 000419 SUMMIT LAW GROUP PLLC 83471 001.018.016.518 PROFESSIONAL SERVICES 88.50 Total : 88.50 41322 3/29/2017 000335 TIRE-RAMA 8080048842 001.076.000.576 OIL CHANGE FOR#3-501 2004 TAU 36.36 Total : 36.36 41323 3/29/2017 000780 UNION PACIFIC RR CO WIRELINE CIP 0201 303.000.201.595 UNDERGROUND WIRELINE CROS: 505.00 Total : 505.00 41324 3/29/2017 003206 VAN NESS FELDMAN LLP 133053 001.058.056.558 PROFESSIONAL SERVICES 750.00 Page: 4 vchlist Voucher List Page: 5 03/29/2017 11:07:06AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 41324 3/29/2017 003206 003206 VAN NESS FELDMAN LLP (Continued) Total : 750.00 41325 3/29/2017 000158 WELCH COMER&ASSOC. INC 51043000-002 309.000.237.595 16-058: CIP 0237 ENGINEERING S\ 7,824.07 Total : 7,824.07 41326 3/29/2017 002363 WESTERN STATES EQUIPMENT CO 1N000288903 101.000.000.542 SUPPLIES:SNOWPLOWS 179.33 Total : 179.33 41327 3/29/2017 002497 WILBERT PRECAST INC 1065453 402.402.000.531 SUPPLIES: STORMWATER 413.06 Total : 413.06 40 Vouchers for bank code : apbank Bank total : 317,672.59 40 Vouchers in this report Total vouchers : 317,672.59 1,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: 5 vchlist Voucher List Page: -I 03/30/2017 12:50:27PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 41328 3/30/2017 000150 ALLIED FIRE&SECURITY SVC1127989 001.076.305.575 WORK AT CENTERPLACE 134.79 Total : 134.79 41329 3/30/2017 003076 AMSDEN, ERICA Expenses 001.032.000.543 EXPENSE REIMBURSEMENT 46.11 Total : 46.11 41330 3/30/2017 000334 ARGUS JANITORIAL LLC INV00230 001.016.000.521 JANITORIAL SVCS:JAN 2017 2,501.87 INV00315 001.016.000.521 INCREASE FOR JANITORIAL SVCS 114.75 INV00321 001.016.000.521 JANITORIAL SVC: FEB 2017 2,616.62 Total : 5,233.24 41331 3/30/2017 000918 BLUE RIBBON LINEN SUPPLY INC 9830974 001.076.305.575 LINEN SERVICE AND SUPPLY AT C 143,40 9839175 001.076.305.575 LINEN SERVICE AND SUPPLY AT C 316.56 S0158893 001.076.305.575 LINEN SERVICE AND SUPPLY AT C 109.35 50158932 001.076.305.575 LINEN SERVICE AND SUPPLY AT C 31.75 S1571432 001.076.305.575 LINEN SERVICE AND SUPPLY AT C 100.69 Total : 701.75 41332 3/30/2017 000840 CLARY,AARON Expenses 402.402.000.531 EXPENSE REIMBURSEMENT 31.94 Total : 31.94 41333 3/30/2017 000326 CONSOLIDATED IRRIGATION#19 March 2017 001.076.305.575 UTILITIES: CENTERPLACE 68.49 Total : 68.49 41334 3/30/2017 001701 DUFFEY, DAN Expenses 001.018.014.514 EXPENSE REIMBURSEMENT 53.52 Total : 53.52 41335 3/30/2017 003366 FREENOTES HARMONY PARK INC 3520 001.076.300.576 MALLETS FOR CHIMES FOR PARK 734.00 Total : 734.00 41336 3/30/2017 000410 GRIFFIN PUBLISHING INC. 20150 001.076.301.571 BROCHURES:SPRING/SUMMER 21 2,493,58 Total : 2,493.58 41337 3/30/2017 003012 HOLT, MARCY Expenses 001.032.000.543 EXPENSE REIMBURSEMENT 23.10 Total : 23.10 41338 3/30/2017 001635 ISS FACILITY EVENT SERVICES 1162911 001.076.305.575 MONTHLY CLEANING AT CENTERP 7,136.00 Page: vchlist Voucher List Page:? 2 03/30/2017 12:50:27PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 41338 3/30/2017 001635 001635 ISS FACILITY EVENT SERVICES (Continued) Total : 7,136.00 41339 3/30/2017 004926 LE CATERING CO Contract#32 001.076.305.575 CATERING INVOICE:ACTION COAC 1,145.47 Total : 1,145.47 41340 3/30/2017 005931 LOCHMILLER, ROBERT Expenses 001.032.000.543 EXPENSE REIMBURSEMENT 37.50 Total : 37.50 41341 3/30/2017 000252 LOWE'S BUSINESS ACCOUNT March 2017 001.076.305.575 OPERATING SUPPLIES: PARKS 252.72 Total : 252.72 41342 3/30/2017 001844 NIMRI, RABA Expenses 001.018.014.514 EXPENSE REIMBURSEMENT 11.08 Total : 11.08 41343 3/30/2017 000283 NRPA 93303-2017 001.076.000.576 MEMBERSHIP -GROUP PACKAGE 425.00 Total : 425.00 41344 3/30/2017 000652 OFFICE DEPOT INC. 2050417676 001.013.000.513 OFFICE SUPPLIES: CITY MGR 24.91 Total : 24.91 41345 3/30/2017 002475 POST FALLS CHAMBER OF COMMERCE 3/27/17 001.076.305.575 EXHIBITOR AGREEMENT-CENTEF 225.00 Total : 225.00 41346 3/30/2017 000868 POWER CITY ELECTRIC CON. INC. 44618 001.016.000.521 PROFESSIONAL SERVICES 402.33 Total : 402.33 41347 3/30/2017 000709 SENSKE LAWN &TREE CARE INC. 7714284 001.016.000.521 DE ICING AT PRECINCT 298.93 Total : 298.93 41348 3/30/2017 000324 SPOKANE CO WATER DIST#3 March 2017 402.402.000.531 WATER CHARGES FOR MARCH 20 102.08 Total : 102.08 41349 3/30/2017 003532 STERICYCLE COMMUNICATION SOLUT 8010551989 001.076.305.575 ANSWERING SVC FOR CENTERPL 39.44 Total : 39.44 41350 3/30/2017 002306 TERRELL LANDSCAPE ARCHITECT, M1C 2897 309.000.261.594 0261-ARCHITECTURAL&ENGINES 6,463.00 Total : 6,463.00 41351 3/30/2017 000167 VERA WATER&POWER March 2017 101.042.000.542 UTILITIES: MARCH 2017 MASTER E 3,263.12 Page: vchlist Voucher List Page: <3-- 03/30/2017 12:50:27PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 41351 3/30/2017 000167 000167 VERA WATER&POWER (Continued) Total : 3,263.12 41352 3/30/2017 003175 VISIT SPOKANE 9442 001.076.305.575 2017 VISITOR MAP: COSV PARKS,e 400.00 Total : 400.00 25 Vouchers for bank code: apbank Bank total : 29,747.10 25 Vouchers in this report Total vouchers : 29,747.10 I,the undersigned,do certify under penalty of penury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: vchlist Voucher List Pager -1- 03/31/2017 2:58:17PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 41353 4/5/2017 005723 IDAHO STATE TAX COMMISSION Ben73039 001231.20.00 WAGE LEVY:MARY K SWANK 350.11 • Total : 350.11 1 Vouchers for bank code: apbank Bank total : 350.11 1 Vouchers in this report Total vouchers : 350.11 I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services - rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that ofI am tho ized to authenti•.;- an. -rtify said claim. fi..0.0e. Finance Directo Date Council member reviewed: Mayor Date Council Member Date Page: -'1fr vchlist Voucher List Page: "I' 04/03/2017 1:05:09PM Spokane Valley Bank code: pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 7047 4/3/2017 005944 ALTUKHOV,ANDREY PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM/; 500.00 Total : 500.00 7048 4/3/2017 005945 BABAKOV, DENNIS PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MEETING ROO 52.00 Total : 52.00 7049 4/3/2017 005174 DALTON, KATIE PARKS REFUND 001.237.10.99 SUMMER DAY CAMP SCHOLARSHI 70.50 Total : 70.50 7050 4/3/2017 005923 HANNIGAN, MARY PARKS REFUND 001.237.10.99 DEPOSIT REFUND: SMALL DINING 52.00 Total : 52.00 7051 4/3/2017 005924 JOY, RACHEL PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 212 52.00 Total : 52.00 7052 4/3/2017 002609 KYAN1 INC. PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM#108 52.00 Total : 52.00 7053 4/3/2017 005929 LEAVY, BENITA PARKS REFUND 001,237.10.99 DEPOSIT REFUND: ROOM#110 52.00 Total : 52.00 7054 4/3/2017 005930 MARY KAY PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM#212 52.00 Total : 52.00 7055 4/3/2017 005946 MCCREERY,TIFFANY PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MEETING ROO 52.00 Total : 52.00 7056 4/3/2017 005947 SMITH,JIM PARKS REFUND 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUI 42.00 Total : 42.00 7057 4/3/2017 004938 STICHWEH,VALERIE PARKS REFUND 001,237.10.99 DEPOSIT REFUND: ROOM#212 52.00 Total : 52.00 7058 4/3/2017 005948 WA MULTI-FAMILY HOUSING ASSN PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM#109 10.00 Total : 10.00 7059 4/3/2017 002363 WESTERN STATES EQUIPMENT CO PARKS REFUND 001237.10.99 DEPOSIT REFUND: ROOM#212 52.00 Page: vchlist Voucher List Page: G/ 04!03/2017 1:05:09PM Spokane Valley Bank code: pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 7059 4/3/2017 002363 002363 WESTERN STATES EQUIPMENT CO (Continued) Total : 52.00 7060 4/3/2017 004939 WHALEN, KIM PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MEETING ROO 52.00 Total : 52.00 7061 4/3/2017 005925 WILLIAMS,JULIE PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 216 52.00 Total : 52.00 15 Vouchers for bank code: pk-ref Bank total : 1,194.50 15 Vouchers in this report Total vouchers : 1,194.50 I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: vchlist Voucher List Page:/01_ 11--- 04/04/2017 11:13:40AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 41354 4/4/2017 001606 BANNER BANK 8557 MAR 2016 001.011.000.511 RED LION HOTELS 63.53 8557 MAR 2017 001.011.000.511 JIMMY JOHNS 129.96 8557 MAR 2017 001.011.000.511 GREATER SPOKANE INC-CREDIT -25.00 8557 MAR 2017 001.011.000.511 GREATER SPOKANE VALLEY CHAh 35.00 8557 MAR 2017 001.011.000.511 RED LION HOTEL 60.02 8557 MAR 2017 001.011.000.511 EVENTBRITE.COM 59.02 8557 MAR2017 001.011.000.511 RED LION HOTELS 1,282.60 8557 MAR 2017 001.011.000.511 SHELL OIL 17.08 8557 MAR 2017 001.011.000.511 ANTHONY'S 70.65 8557 MAR 2017 001.011.000.511 GREATER SPOKANE VALLEY CHAh 70.00 8557 MAR 2017 001.011.000.511 CASH&CARRY 17.58 8557 MAR 2017 001.011.000.511 SHELL OIL -0.17 Total : 1,780.27 41355 4/4/2017 001606 BANNER BANK 8599 MAR 2017 001.076.305.575. VIP PRODUCTIONS 90.76 8599 MAR 2017 001.076.305575 HAYNEEDLE INC 163.00 8599 MAR 2017 001.076.305.575 W EBSTAURANT STORE.COM 49.23 8599 MAR 2017 001.076.305.575 DOLLAR TREE STORES 48.92 8599 MAR 2017 001.076.305.575 HAYNEEDLE INC 163.00 8599 MAR 2017 001.076.305.575 MICHAELS STORES 43.96 8599 MAR 2017 001.076.305.575 ALTERATIONS BY DESIGN 125.00 8599 MAR 2017 001.076.301.571 SPOKANE REGIONAL HEALTH DIS" 195.00 8599 MAR 2017 001.076.305.575 WIEDAMARK LLC 1,082.00 Total : 1,960.87 41356 4/4/2017 001606 BANNER BANK 8573 MAR 2017 402.402.000.531 WSU URBAN 1PM&PESTICIDE 180.00 8573 MAR 2017 309.000.227.595 STANDARD DIGITAL PRINT 3121201' 170.11 8573 MAR 2017 001.090.000.518 AMAZON.COM 50.49 8573 MAR 2017 001.018.013.513 SIMPLEVIEW 25.00 8573 MAR 2017 001.018.014.514 STANDARD REGISTER CO 919.22 Total : 1,344.82 41357 4/4/2017 001606 BANNER BANK 8565 MAR 2017 001.013.015.515 WASAMA 420.00 8565 MAR 2017 001.032.000.543 HOME DEPOT 59.65 8565 MAR 2017 001.018.016.518 CRAIGSLIST.ORG 50.00 Page: -'lam vchlist Voucher List Page: 04104!2017 11:13:40AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 41357 4/4/2017 001606 BANNER BANK (Continued) 8565 MAR 2017 001.018.016.518 ASSOCIATION OF WA CITIES 600.00 Total : 1,129.65 41358 4/4/2017 001606 BANNER BANK 9713 MAR 2017 001.058.051.558 EVENTBRITE 59.02 9713 MAR 2017 001.058.057.558 OREILLY AUTO 31.51 9713 MAR 2017 001.058.050.558 AMAZON.COM 29.98 9713 MAR 2017 001.058.057.524 HOME DEPOT 29.32 9713 MAR 2017 001.058.056.558 HOME DEPOT 44.70 9713 MAR 2017 001.058.056.558 NORTH 40 OUTFITTERS 40.10 Total : 234.63 5 Vouchers for bank code : apbank Bank total : 6,450.24 5 Vouchers in this report Total vouchers : 6,450.24 I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: �� CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 11, 2017 Department Director Approval : Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Pay Period Ending March 31, 2017 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Budget/Financial impacts: Employees Council Total Gross: $ 287,224.94 $ 5,476.00 $ 292,700.94 Benefits: $ 117,809.64 $ 13,313.14 $ 131,122.78 Total payroll $ 405,034.58 $ 18,789.14 $ 423,823.72 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday,March 28,2017 Mayor Higgins called the meeting to order at 6:00 p.m. Attendance: Staff Rod Higgins,Mayor Mark Calhoun,City Manager Arne Woodard,Deputy Mayor John Hohman,Deputy City Manager Caleb Collier,Councilmember Cary Driskell,City Attorney Pam Haley, Councilmember Erik Lamb,Deputy City Attorney Mike Munch, Councilmember Chelsie Taylor,Finance Director Ed Pace,Councilmember Mike Stone,Parks&Rec Director Sam Wood, Councilmember Mark Werner,Police Chief Craig Aldworth, Sr.Engineer Luis Garcia,Dev. Services Coordinator Gloria Mantz,CIP Manager Christine Bainbridge, City Clerk INVOCATION In the absence of a scheduled Pastor,Councilmember Pace gave the invocation. PLEDGE OF ALLEGIANCE Council,staff and the audience stood for the Pledge of Allegiance. ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a COMMITTEE,BOARD,LIAISON SUMMARY REPORTS Councilmember Wood: said he attended a Spokane Aquifer Joint Board Meeting of all the water purveyors in the County, including those in Spokane Valley, and said they have a new character, an "aqua-duck"to go out to community events to discuss water issues. Councilmember Collier: said he attended an event at the Fire Station in recognition of their Class 2 designation; and he also attended the State of the County address. Councilmember Munch: reported that he also attended the State of the County address;went to the Special Health Board meeting concerning parent's rights and unvaccinated children,and said it is disappointing but it appears nothing can be done at this point. Councilmember Haley: stated that she attended the STA(Spokane Transit Authority)board meeting; said she was disappointed to hear that TIGER and other grants are being taken off the table; went to the STA Awards Banquet where drivers were honored who had thirty years of experience, no accidents, and no missed days. Councilmember Pace: said he attended the STA Board meeting; and that yesterday he and Councilmember Wood and some citizens met with the people from the County Extension office in a follow-up meeting concerning urban agriculture and animal raising and our Council's discussion/report last week,and said he reviewed that information with our City Manager;mentioned that 10:00 a.m.tomorrow morning in front of City Hall,will be a flag raising in remembrance of the Vietnam War,and as he is a Vietnam War Veteran, he will also speak during that occasion. Minutes Regular Council Meeting:03-28-2017 Page 1 of 6 Approved by Council: DRAFT Deputy Mayor Woodard: said he attended various Chamber of Commerce functions, one of which was a transportation committee meeting where Mr. Hohman and Mr. Bates gave a presentation on what's going on in the northeast industrial area and some road and sewer projects; and there was also a brief discussion about the overpass over the railroad; said the Chamber said they hadn't heard about any of those issues;he said we have to find ways to communicate with citizens and keep them aware,and he mentioned the City's twitter account; said he has already made a request Mr. Gribner of the Department of Transportation to come to a future Council meeting to talk about high speed corridors,like Trent and Pines, and the options we'll have at those intersections,as apparently every traffic light on a state highway in Mr.Gribner's district is failing; said he also attended the County's State of the County address. MAYOR'S REPORT: Mayor Higgins said he attended the Fire Department's event; the State of the County address;went to a military ball; a Chamber of Commerce lunch,and a Hearth Homes fundraiser. PUBLIC COMMENTS: Mayor Higgins explained the public comment process, and then invited public comments. Mr. Lynn Plaggemeier: spoke about potholes on private property parking lots and said he made inquiries and talked to someone at the City but the City's response was we can't do anything about it; said he would like to find out why,and he recommends Councilmembers check out such areas as the U-City; said we will have spent$17 million by the time City Hall is completed and the people were told it was going to revitalize the U-City area;said that isn't happening as we can't even fix potholes; said the City Manager and Council should have enough leverage to have the U-City management get the potholes fixed. Mr. Bob West: said he is the vice-chair of the Spokane County Citizens Advisory Board, and mentioned the 2017 National Association of Civilian Oversight for Law Enforcement Conference coming to the Davenport this September;said the conference will offer increased attention to the importance and necessity of the civilian oversight as a component of sustainable reform; and he invited the Mayor to make some of the opening comments at that upcoming National Convention. Ms.Jaclyn Gillion: said she is the mother of eight children,and her son was excluded from school for about a month because of the recent outbreak of mumps and his lack of immunization; said it is medical discrimination that affects children of all ages; that of the 286 cases of mumps in the state, only about ten were as a result of not being vaccinated; said she realized there isn't much Council can do;but parents have a right not to vaccinate their kids; and people should accept all types of people and their lifestyles. Ms. Laura Renz: said she is with the non-profit Northwest Service Dog Alliance; that last night Spokane City passed an ordinance about service animals,and she hopes to bring that issue into the Valley within the next few weeks; said service animals are protected but there is no protection for service dogs in training and she will propose some legislation at some point before the end of the year; said she is willing to administer training at no charge; that it takes a long time to get the dogs fully trained, about eight months, that it is important business and she hopes Council can work with her to get something on the books. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion:I move to approve the Consent Agenda. a.Approval of claim vouchers on March 28,2017 Request for Council Action Form,Total: $944,184.42 b.Approval of Payroll for Pay Period Ending March 15,2017: $376,371.31 c.Approval of March 14,2017 Council Meeting Minutes,Formal Meeting Format d.Approval of March 21,2017 Council Meeting Minutes, Study Session Format It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the Consent Agenda. Minutes Regular Council Meeting:03-28-2017 Page 2 of 6 Approved by Council: DRAFT NEW BUSINESS: 2. Second Reading Proposed Ordinance 17-004,Reorganization—Mark Calhoun After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Woodard and seconded to approve Ordinance 17-004. After Mr. Calhoun briefly explained the purpose of the ordinance, Mayor Higgins invited public comment. Mr. Lynn Plaggemeier said he couldn't remember since the City organized if it ever had an administrative outside audit, and suggested before making any substantial changes, Council should consider an audit. There were no further comments. Vote by Acclamation: In Favor: Unanimous. Opposed:None. Motion carried. 3. Second Reading Proposed Ordinance 17-005,Travel Policies—Cary Driskell After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Woodard and seconded to approve Ordinance 17-005 Travel Policies and Procedures. After Mr. Driskell's brief explanation of the purpose of the ordinance, Mayor Higgins invited public comment; no comments were offered. Vote by Acclamation:In Favor: Unanimous. Opposed:None.Motion carried. 4. Proposed Resolution 17-008,Non-discrimination—Councilmember Pace It was moved by Deputy Mayor Woodard and seconded to approve resolution#17-008. City Attorney Driskell explained that during last week's Council meeting, Council asked staff to draft this resolution regarding the City's commitment to human rights, and using notes from Councilmember Pace, the resolution was drafted and contains points Council wanted included. Mayor Higgins invited public comments. Ms. Carolyn Casey, Spokane Valley: thanked Council for the resolution as she wants to live in a welcoming community that doesn't tolerate harassment. Mr.Phillip Tyler, Spokane: said he is the President of the Spokane NAACP and Board Member of the Spokane County Human Rights Task Force;that he came to Council two weeks ago asking for words;said human rights continue to be important,and he thanked Council for giving voice to all people; and said words do matter. Mr. Michael Jepson, Spokane: spoke about the Spokane Pride Rainbow Festival, and he encouraged Council to move forward with this to show we are accepting,open and loving to all. Mr.Dean Lynch, Spokane: said he is the President of the Spokane County Human Rights Task force,which is slightly over a year old; and that they work throughout the County to advance human rights issues for all members of the community; said he has a position open for a representative from Spokane Valley and is anxious to have a Councilmember on his board;he supports the resolution and thanked Council for the effort. Mr. Art Zack, Spokane Valley: said he supports this re-statement of basic principles and this does a lot to re- affirm what the valley is all about, in that we are a welcoming,inclusive community. Ms.Jennifer Calvert,Spokane Valley: said she is a substitute teacher for the local schools,and appreciates this resolution to show kids what it is like to try to create a place where all are welcome. Ms. Rose Warrion, Spokane Valley: said she is an advocate for the LGBTA community and appreciates the re-affirming gesture of this resolution; and she would like `gender-identity' added to the resolution. Mr.Dan Dunne,Liberty Lake: said he is a Liberty Lake Council Member and on the Spokane County Human Rights Task Force; that he commends Council for this resolution as discrimination has no place in our communities. Minutes Regular Council Meeting:03-28-2017 Page 3 of 6 Approved by Council: DRAFT Ms.Meg Demand:said she is the fiancée of Mr.Phillip Tyler and is an ally to colored people in this community, including the LGBTA; and that this is one step forward to help people understand the importance of not discriminating. There were no further public comments. Councilmember Collier said he will support this resolution,and that his wife is Hispanic.Councilmember Pace said he too will support this and that his wife is a person of color, is an Asian from Vietnam, and is a legal immigrant; said he thinks about our City's vision statement,and he thanked Mr.Driskell and Mr.Lamb for the outstanding job they did in drafting this resolution, and he thanked citizens for coming tonight. Vote by Acclamation:In Favor: Unanimous. Opposed:None.Motion carried. PUBLIC COMMENTS: Mayor Higgins invited public comment. Ms. Jaclyn Gillion invited everyone to come to the"Future of Immunity Conference"to be held May 19 and 20 at the Mirabeau Park Hotel in Spokane Valley, and she left copies of flyers for those interested. There were no further public comments. ADMINISTRATIVE REPORTS 5. Washington Cities Insurance Authority(WCIA)Briefing—Cary Driskell, and Ann Bennett of WCIA Mr. Driskell introduced Ms. Ann Bennett, WCIA Executive Director. Ms. Bennett said she is here to provide training, and hopes to get here more frequently than she has in the past; said our staff has worked with WCIA over the years on numerous items, and she is very impressed with our staffs professionalism and ability to help solve problems. Ms. Bennett said WCIA is a self-insured risk pool, of which Spokane Valley is a member, and has been a member since the City's incorporation; said she has been with WCIA over twenty years and initially was our personal representative when we first incorporated. Ms. Bennett went through her PowerPoint highlighting some of City Council Do's and Don'ts; she mentioned that WCIA was created in 1981, has over 160 members with over $170 million in assets; and provides self- insurance for members, including auto liability, general liability, employment practices, and errors & omissions; and provides insurance services for claims and risk management.Ms.Bennett explained about the importance of avoiding liability and of Council's knowing its role as quasi-judicial or legislative; she went over some land use cases which involved Cities or Counties inserting themselves into the land use process; she mentioned the importance of Council staying in their legislative roles and not straying into executive roles; she briefly discussed negligent misrepresentation and the pitfalls of making specific promises or assurances;and of the dangers of defamation and that care needs to be exercised when Council discusses individuals. Ms.Bennett discussed public works issues and that Council should not "politically engineer"projects,but should avoid promises, assurances and inflammatory statements. She also stressed the importance of not leaking executive session information,and that Council needs to be mindful of written communications,including email,twitter,and Facebook; and to keep in mind the regulations of the Public Meetings Act. Councilmember Munch asked if there were other bidders or just WCIA,and Ms.Bennett explained that the City joined WCIA through an Interlocal Agreement;that they always encourage members to look at other options,but this is not open to the bid process. Council thanked Ms.Bennett for her informative briefing. Mayor Higgins called for a recess at 7:30 p.m., and reconvened the meeting at 7:40 p.m. 6. Special Abatement Process—Erik Lamb,Luis Garcia Mr. Lamb introduced Deputy Craig Chamberlain who assisted in these abatements. Mr. Lamb explained that when the City deals with code violations,the City normally goes through an administrative process and then a standard court process to ultimately seek a court order authorizing the City to enter the property and clean up the nuisances, which generally consist of junk materials, garbage, or junk vehicles; but recently the City undertook nuisance abatements in a different manner on two cases, both of which involved the properties not having utilities and were therefore deemed unsafe dwellings. Mr. Lamb said to protect the occupants and public life, health, and safety, the City obtained temporary restraining orders authorizing Minutes Regular Council Meeting:03-28-2017 Page 4 of 6 Approved by Council: DRAFT entry into the property, requiring the occupants to vacate, and authorizing the City to board up each property. Mr. Lamb noted that due to the nature of the dangers from the residences being unsafe,the City was able to obtain these orders much quicker than going through the standard nuisance abatement process. Development Services Coordinator Garcia went through the PowerPoint showing the conditions of the properties in question, as well as the time involved with each as the abatement process progressed. 7. Euclid,Flora to Barker Project—Craig Aldworth, Gloria Mantz As noted on their March 28,2017 Request for Council Action form,Ms.Mantz and Mr.Aldworth explained about the Euclid Avenue Reconstruction Project, Flora to Barker; they discussed the existing conditions, county sewer work, City road work, design coordination, budget, funding, and mentioned that the bid opening is scheduled for March 31,with a Council bid award consideration at the April 11 Council meeting. 8. Pines Road Grade Separation Update—Gloria Mantz,John Hohman Ms. Mantz went through the PowerPoint explaining about the road grade separation project, including the realignment of Pines, the project estimate in 2004 as well as 2016 dollars; the funding sources including $1.2 million from the City's general fund for preliminary engineer(PE)design,and a pending FASTLANE II grant application for$11.86 million; she mentioned the request for qualifications for the design and the estimated completion of the design,as well as a preliminary engineer design range of$1.1 to$1.55 million. Ms. Mantz noted a refined project estimate is needed to determine the actual PC costs but will not be available until there is 30%design completion. Councilmember Collier asked what happens to the property owner north of the bridge, and Ms. Mantz explained that for any property, staff would negotiate with the property owner as with all federally funded projects, there are strict regulations concerning private property owners, relocation, etc. Ms. Mantz also confirmed that any money spent to get the project to the 30%design completion,will not be able to be used as a match. Concerning the federal grant, Mr. Hohman said they would be looking for "shovel-ready" projects, so we are completing the design at our own expense,which should help us obtain more funding; said staff is asking for consensus on whether or not to move forward on this; said as noted, we have the $1.2 million set aside but funding beyond that is uncertain;that based on these very preliminary construction estimates; and rather than aim for a limited percentage, we are looking at a range; said there is a good likelihood of having a very substantial design for the budget, and staff would come back within about four months and refine that information. Mr.Calhoun said that we have that$1.2 million,but if it ends up$1.6, we will have this discussion again and could suggest later where needed funds come from, perhaps from REET, which is tight, or what is in the general fund balance in excess of the 50% reserve; and regarding that excess reserve amount, said there will be a budget amendment in May as at this point, that figure is about$2.5 million.Mr. Hohman noted there will be efficiencies through the comp plan and the Mirabeau traffic study, that we anticipate working with the same consultant to keep the cost low, and there have already been a lot of traffic investigations. There was Council consensus for staff to move forward. 9.Advance Agenda—Mayor Higgins Councilmember Wood said he wants the subject of term limits moved up on an agenda as quickly as possible; said he wants a two-term limit starting in 2018,said it is difficult to get a person removed once in office; that citizens know names but they don't know what's going on, and change is good; said that Spokane has term limits, and that he would like public comment on this as well. Deputy Mayor Woodard said that would have to go before the agenda committee, and it might not come up as quick as Councilmember Wood would like. Councilmember Munch said he wants to know what legal options we have to support parental rights, as some families are being adversely impacted by the school vaccination requirement. Council agreed to put that on an upcoming agenda. Councilmember Pace said he would like cost estimates for temporary, seasonal infrastructure for the Balfour Park property to be used as a farmer's market, or community garden, or some other urban agriculture event; said perhaps the City could provide the infrastructure,or maybe if the 4-H or county extension office doesn't step up,we wouldn't do anything; Minutes Regular Council Meeting:03-28-2017 Page 5 of 6 Approved by Council: DRAFT but that he would like to find out the cost of temporarily having water and electricity. Council agreed to put that on an upcoming agenda. 10. Department Reports Department Reports were for information only and were not reported or discussed. CITY MANAGER COMMENTS Mr. Calhoun had no additional comments. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 8:55 p.m. ATTEST: L.R.Higgins,Mayor Christine Bainbridge,City Clerk Minutes Regular Council Meeting:03-28-2017 Page 6 of 6 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 11, 2017 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Resolution 17-009 — Reopening the Spokane River. GOVERNING LEGISLATION: RCW 35A.11.020. PREVIOUS COUNCIL ACTION TAKEN: On March 21, 2017, City Council adopted Resolution No. 17-007 closing the Spokane River due to high water levels. BACKGROUND: On March 21, 2017, the City Council adopted Resolution No. 17-007 closing the Spokane River with the City limits due to emergency flood-level conditions from the high water levels. Pursuant to Resolution No. 17-007, the closure was effective until such time as the City was notified by the Spokane County Sheriff that the conditions giving rise to the closure had abated. The Spokane County Sheriff has traditionally been consulted on whether conditions warrant closing portions of the river because he is the chief safety officer in the County. The City has been notified by the Spokane County Sheriff that the emergency flood-level conditions have abated and that the Spokane River may be reopened. Draft Resolution 17-009 would terminate the closure restrictions imposed pursuant to Resolution No. 17-007 and reopen the Spokane River to normal use. OPTIONS: (1) Approve Resolution 17-009; (2) make changes as appropriate. RECOMMENDED ACTION OR MOTION: I move we approve Resolution 17-009 reopening the Spokane River within the Spokane Valley City limits. BUDGET/FINANCIAL IMPACTS: NA. STAFF CONTACT: Cary P. Driskell, City Attorney. ATTACHMENTS: Proposed Resolution 17-009. DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON RESOLUTION NO. 17-009 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, DECLARING THAT EMERGENCY CONDITIONS NO LONGER EXIST WHICH NECESSITATED THE CLOSING OF THE SPOKANE RIVER WITHIN THE CITY LIMITS; AND OTHER MATTERS RELATED THERETO. WHEREAS,the City may take appropriate action to protect the public health, safety, and welfare of its citizens pursuant to the Washington State Constitution, Article XI Section 11, and RCW 35A.11.020; and WHEREAS, pursuant to Resolution No. 17-007, the City Council declared that emergency flood level conditions existed on the Spokane River due to high water levels resulting from seasonal runoff and authorized the City Manager to close the Spokane River within the City limits until such time the City was notified by the Spokane County Sheriff that the conditions giving rise to the closure had abated; and WHEREAS, the City has been advised by Spokane County Sheriff Knezovich and Police Chief Werner that the emergency conditions giving rise to the closure no longer exist. NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County,Washington as follows: Section 1. Opening River. The City Council, based upon the recommendation of the Spokane County Sheriff and Spokane Valley Chief of Police, hereby finds that the emergency conditions giving rise to the closure of the Spokane River within the City limits no longer exist and the restrictions and closure set forth in Resolution No. 17-007, adopted by the City Council on March 21, 2017, are hereby terminated. The Spokane River is hereby reopened for normal use. Section 2.Effective Date. This Resolution shall be effective upon adoption. Adopted this 1 lth day of April,2017. City of Spokane Valley ATTEST: L.R. Higgins,Mayor Approved as to form: Christine Bainbridge, City Clerk Office of the City Attorney Resolution 17-009—Reopening Use of Spokane River Page 1 of 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 11, 2017 Department Director Approval: El Check all that apply: n consent n old business ® new business n public hearing n information n admin.report n pending legislation AGENDA ITEM TITLE: Motion Consideration: Planning Commission Mayoral Appointments GOVERNING LEGISLATION: Spokane Valley Municipal Code 18.10. BACKGROUND: Two Planning Commissioner terms expired December 31,2016:Kevin Anderson,who completed the remainder of the unexpired term of Sam Wood; and Michelle Rasmussen, who completed the unexpired term of Joe Stoy. Kevin Anderson decided not to apply for re-appointment consideration. According to SVMC 18.10, members of the Planning Commission shall be nominated by the Mayor and confirmed by a majority vote of at least four members of the City Council. Planning Commissioners shall be selected without respect to political affiliations, and shall serve without compensation. A vacancy announcement was posted on the City's webpage, and was published in the Spokesman Review, in the Valley News Herald, and in the Exchange. The original deadline to submit an application was 4:00 p.m. Friday,December 2,but because we only received one application,the deadline was extended to 4:00 p.m. Monday,December 19.Copies of applications from Kristopher Pockell,Michelle Rasmussen,and Matthew Walton were distributed to each Councilmember December 19,2016. At the January 3, 2017 Council meeting, Mayor Higgins recommended, and Council confirmed the appointment of Michelle Rasmussen to fill one of the vacancies. OPTIONS: Confirm or not confirm, the Mayor's recommendation of Matthew Walton for appointment to the Planning Commission. If the Mayor's recommendation is not confirmed by Council,Mayor Higgins may either make another recommendation,or the matter can be postponed. RECOMMENDED ACTION OR MOTION: "I move to confirm the Mayor's nomination for appointment to the Planning Commission, of Matthew Walton for a three-year term beginning upon appointment confirmation, and ending December 31,2019. BUDGET/FINANCIAL IMPACTS: n/a STAFF/COUNCIL CONTACT: Mayor Higgins ATTACHMENTS: Copy of application from Kristopher Pockell and Matthew Walton. RL CEII D ,-)f) k I e DE-C 2016 ..11 City of o p kane Valley City Clerk Application Foiim f r --_ COMMittOos/F> cards/C®irSrm isolo6?S Return Completed form to City Clerk at City Hall, 11707 E. Sprague Ave. Suite 106 Spokane Valley, WA 99206 509-720-5102 phone; 509-688-0194 fax POSITION APPLYING FOR: Planning Commissioner Applicant's name (please print): Kristopher Pockell Applicant's Residence Address: 11511 E. Valleyway Ave. Spokane Valley 99206 Street City Zip Code Applicant's Mailing Address (if different from Residence address): Street City Zip Code Applicant's Email: kpockellagmail.com Home Phone: Work Phone: Cell Phone: 5096072312 Length of time continuously lived within Spokane Valley City Limits: 6 years NOTE: You must be a resident of the City of Spokane Valley to participate on most boards, committees and commissions. Gender: Female I I Male Mit U.S. Citizen?, Wa. State Registered voter? V EMPLOYMENT HISTORY: Present or last employer: AssetWorks, Inc. _ Position Held: Software Developer Dates of Employment: February 2016 - Present Address: 16201 E. Indiana Ave. Ste. 2900 Spokane Valley, WA 99216 Phone; 858-452-0458 Previous Employer: Romney Motion, Inc. Position Held: Machinist Dates of Employment: November 2014 - February 2016 Address: 1111 Innovation Way, Post Falls, ID 83854 Phone: 208-457-3043 EDUCATIONAL BACKGROUND: High School: Central Valley High School Diploma: Yes rjeA, No City/State Address 821 S. Sullivan Rd., Spokane Valley, WA 99037 College/University: Western Governor's University Degree Earned: Software Development (Enrolled) City/State Address: 20435 72nd Ave. South, Ste. 301, Kent, WA 89032 College/University: Degree Earned: City/State Address: ( ii`,i;i Spci,ull(: :k�ii'i f�j?I1�4C�sl i:,iii i ( u llll+_':ti l i)31'(li,•(_.l=lli#lili':I,li.y )0fI! COMMUNITY RELATED ACTIVITIES,PAST&PRESENT:(attach additional sheets if necessary) VOLUNTEER EXPERIENCES,PAST&PRESENT: Volunteer at the Liberty Lake Community Theatre SPECIAL SKILLS/INTERES'T'S: _Special skills include IT related certifications, as well as business management certifications. Interests include politics, computers, liberty and property rights, PAST OR PRESENT MEMBER OF THE FOLLOWING PROFESSIONAL,CIVIC ORGANIZATIONS OR GOVERN ENT BOARDS,COM TITEES,OR COMMISSIONS: Committee Name City/State Committee Name City/State Committee Name City/State What do you feel you can contribute to the community that may not be evident from information already furnished? As a long-time resident of Spokane Valley, I•have a deep seated passion for the people and the community here. I know of no better place to live and thrive then the Valley. Why do you feel you aro qualified to act as a member of the Board,Committee or Commission for which you are applying? My long standing interest in property rights and freedom, as well as my deep ties to this community give me a unique perspective that will be beneficial to the to the Planning Commission. Would yourappointment to this position create a conflict of interest or an appearance of a conflict of interest? _ -2.------- 12/18/2016 Signature Today's Date l w. (.1!-1i?iil,illi;' \ all:,:, .\I),-, i:;tlil}ft till I 0101€1110.c, r,t,ii.1r t 1filllla>Sli,r., f',l,.,. ' ,0. i i il{IC31'\' NI i r Spokane REC EN D C1 92016 Application Form for City of Spokane Valley Committees/Boards/Commissions Rettig' Co igfr htetroriti to City C erk at City Hall, 11707 ESprague-Ave.-Suite 106 Spokane Valley, WA 99206 509-720-5102 phone; 509-688-0194 fax POSITION APPLYING FOR: Planning Commission Applicant's name (please print): Matthew Walton Applicant's Residence Address: 18706 E 9th Ct Spokane Valley 99016 Street City Zip Code Applicant's Mailing Address (if different from Residence address): Street City Zip Code Applicant's Email: matthewwalton2@gmail.com Home Phone: 509-434-4423 Work Phone: 541-321-5730 Cell Phone: 509-434-4423 Length of time continuously lived within Spokane Valley City Limits: 2008-2014 & most recently Sept 2016-Pres NOTE: You must be a resident of the City of Spokane Valley to participate on most boards, committees and commissions. Gender: Female' 1 Male M U.S. Citizen? YES Wa. State Registered voter? YES EMPLOYMENT HISTORY: Present or last employer: United Parcel Service Position Held: Senior Account Manager Dates of Employment: August 2014-Present Address: 1016 N Bradley Rd Spokane Valley,WA 99212 Phone: 800-877-1508 Previous Employer: City of Spokane Position Held: Parking Enforcement Officer Dates of Employment: March 2014-August 2014 Address: 808 W Spokane Falls Blvd Spokane, WA 99201 Phone: 509.625.6160 EDUCATIONAL BACKGROUND: High School: Junction City High School Diploma: Yes M No M City/State Address Junction City/OR College/University: Gonzaga University Degree Earned: BA-Political Science City/State Address: Spokane/WA College/University: Degree Earned: City/State Address: COMMUNITY RELATED ACTIVITIES,PAST&PRESENT: (attach additional sheets if necessary) Inland Empire Soccer Referees Association-Grade 7 Soccer Referee 2006-Present, Spokane County Sheriff Reserve Deputy-2006-2014, College Republicans-2000-2004 VOLUNTEER EXPERIENCES, PAST&PRESENT: Spokane Valley Junior Soccer Association-Youth Soccer Coach 2016-Pres,SNAP Volunteer-2015, Susan G Komen Race Volunteer-2015, Boy Scouts of America-2002-2004, Inland Northwest Blood Center volunteer-2009-2011, Spokane County Holidays&Heroes Volunteer-2006-201 American Cancer Society Relay for Life Volunteer-1998-2009 SPECIAL SKILLS/INTERESTS: I hold a minor in Economics from Gonzaga University and am strongly interested in being an active part of my community in terms of economic development and planning.Advanced skills in Microsoft Office, personal and business computing,business development, logistics,transportation, supply chain management and social networking. PAST OR PRESENT MEMBER OF THE FOLLOWING PROFESSIONAL,CIVIC ORGANIZATIONS OR GOVERNMENT BOARDS,COMMITTEES,OR COMMISSIONS: Eagle Scout-Boy Scouts of America-Lifetime member awarded in 1997 National Organization Committee Name City/State Committee Name City/State Committee Name City/State What do you feel you can contribute to the community that may not be evident from information already furnished? I am a dedicated father, husband and employee who believes that community begins at home. Being civically active is an important aspect of being a part of my community and I want to help my community through being an active part of the ongoing dialogue surrounding growth and development. Why do you feel you are qualified to act as a member of the Board,Committee or Commission for which you are applying? As a member of my community and as an employee of a company with deep economic roots in our community, I would like to bring my zeal for business development and strong community engagement to bear for the city in which I reside. Would your appointment to this position create a conflict of interest or an appearance of a conflict of interest? No /65 e_olLk- Signature Today's Date CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 11, 2017 Department Director Approval: ❑ Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. Report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Euclid Ave. Reconstruction Project Bid Award GOVERNING LEGISLATION: SVMC 3.35.10 — Contract Authority PREVIOUS COUNCIL ACTION TAKEN: July 30, 2013, Administrative report on describing industrial land sewer needs. February 7, 2017, Administrative report discussing amending the 2017 TIP, which included the Euclid Reconstruction Project. February 28, 2017, Council passed Resolution 17-006, amending the 2017 TIP. March 28, 2017, Administrative report discussing the Euclid Ave Reconstruction project. BACKGROUND: The Euclid Avenue Reconstruction Project (Project) will reconstruct the following road segments in conjunction with the Spokane County sewer main construction: • Euclid Road between Flora Road and Barker Road • Flora Road between Euclid Avenue (west) and 200 feet north of Dalton Avenue The project will widen Euclid and Flora drive lanes from 11.5 feet to 12 feet and add a two-foot paved shoulder on each side. The project will also improve the configuration of the Euclid Ave/ Barker Road intersection to enable eastbound trucks to turn south on Barker Rd. City staff designed the road plans and County consultants designed the sewer plans. The City will fund the reconstruction of the roads impacted by the project. Spokane County will pay for the sewer construction work. The County and City will share certain costs included in the road portion of the Project (Schedule A), the County will reimburse the City for 50% of the cost of Mobilization, Construction Surveying, Spill Prevention Control and Countermeasure Plan (SPCC) Temporary Traffic Control including message signs, and Project Liaison Representative (shared costs). Bids were advertised on Friday, March 10 & 17, 2017. Two bids were received and opened Friday, March 31, 2017. The lowest responsible bidder was MDM Construction, Inc with a bid for Road and Sewer work of$2,293,403.15. MDM Construction, Inc built the North Flora Pit Rd sewer last year and is familiar with the project soils and County construction procedures. The Engineer's estimate for Schedule A was $2,030,027. The low bidder, MDM Construction, Inc., was $1,613,254.40 or 21% under the Engineer's estimate for Schedule A. The second bidder, DW Excavating Inc., was $2,092,539.00 or 3% over the Engineer's estimate for Schedule A. A copy of the bid tabulation is attached. If awarded to the low bidder, it is estimated the County will reimburse the City approximately $167,330 for the shared costs and for the sewer portion of the project (Schedule B) which is $680,148.75. OPTIONS: Award the contract to the lowest responsive and responsible bidder or take other appropriate action. RECOMMENDED ACTION OR MOTION: Move to award the Euclid Avenue Reconstruction Project, CIP 0251 to MDM Construction, Inc, in the amount of $2,293,403.15 and authorize the City Manager to finalize and execute the construction contract. BUDGET/FINANCIAL IMPACTS: The low bid will allow the road portion of the project to be built within the original $1,800,000 Fund 312 budget to cover for the City's portion of the Project. There are sufficient funds to cover the cost for this Project. STAFF CONTACT: Gloria Mantz, PE, Interim Capital Programs Manager, Craig Aldworth, PE, Project Engineer ATTACHMENTS: Bid Tabulation 'A.Alm_ Q\ of 4vAsi#4, Q,?\ Q' ,r,6 CT. ✓�� T S py .,� 6 BI®TABULATION 7 ''11-14• 3;!• 4 l lley` 0 27578 Euclid AvanSaReconrtructionProject FSS, �� PE11446CIP N0.9251,Did OPerinX Data 03/31/2017 • P 'ON . ,•..• - ` s,,.r- ' En8li ers Estimate , 'MDM Comtructlon;In6.., DW TxcSJetins Inc, ' Items 114m Detrriptlan .. ,>. .. Units Quantity Unit Price- Total Colt - -Unit Price'..[Toiol Cost _ ". -:Unit Price. Total Cort ScheduleA-Rad Work 13DMDOILIZATION. LS, 1 LS _ 9101,500,00 LS. $110,000.00 IS $287,415.00 101 CONSTRUCTIONQi1RVEYING LI 1 .1$' $30,000.00 . 15 $55,000.00 .13.' $46,00000 102 MINOR CHANGE .... EST.. 1 516,000,00 '$15,000.00 $1$,000.00 $15,000.00 `$15,000,00 $15100,00 .103. SPCC PIAN ... .. L.0 1 104 P90UCLIA150N REPRESENTATIVE .,,.. _ LS,. 1 1S. 935,000.00 . LS 452,590.00 5S: 914,000.00 105 P801ECTTEMPORARYTRAFFICCONT0Ol .... 15,'. . .,.-1 LS' $100,009.00 IS _ .$59,040.00 IS ':$110,00000 106 PORTABLE CHANGEARIE MESSAGE SIGN ... , , ,. . ..... .•00 ,;2700 $3.00 :$8,100,00 '$3,00.,,,,,$8,109.00_ , :$4:15 $11,295.00 107 CLEARING AND GRUBBING.:... ... ... ... :....-.... ... AC 1 ...$2,000.00 ..... $2,000.00 511,50100 . :$11,500.00 ..110,800.40 $16,900.00 100 330ADWAYEXCAVATION INCL-HAUL CT 30,005 ... 00.00 .. -$20,040.00. $16.00 ".'$560,070.00 :$22.40 ':$24,11100 109 TRIMMING AND CLEANUP:• , ., L5.' •1 :LS. .$10000:00_ ...LS $16,500.00 LS $17,800.00 110 REMOVAL OF STRUCTURES AND OBSTAUC00N5... .. .. .. : ... . . :LS : ::1 .-..._.LS. _.-:$2,900.00 LS... - $3,950,00 _ -15 • $13,@00.00 111 SAWCUTASPHALTPAVEMENT . - ._ .- :.-$3.60 . .$71600.00 - $2.67 $50 :... .. ,87160 113.: REMOVE ASPHALT PAVEMENT -... .:. .. .. �_ .� . ... . ... '. S.Y... .-21,390 :::..:� . $5x10 ::$106,500.00 : 113 REMOVE CEMEt4TCONCRET€COOS . ... ... ...:...... ..--....-.:-. LF,.: .::263 :'... 110,00 .. $2,030.00:.... $3.10 :. 9615,30 ...:$1000:.. ...$2,63000 114' .REMOVECEMEHTCONCRETE SIDEWALK/DRIVEWAY APPROACH - - • '' 11 • 64 ,."' $I0.00 .' ':$610,00 :,:$0,50 :•-':$416,00 _ :-:.:$24.00 ' ';$1,536.00 110 REMOVE EXISTING CATCH OASIN • • EACH • 2 •9290.00 " .$400.00 $373.00 .$746.00 •.$600.00 . : 31,500,00 11b ABANDON EXISTING DRYWELL. ... • ' EACH 2 $505.00..: .....$1,060.00 $864,00 ....:$1,738,00 .. $940.00 11,800.00 117 POROUS SHOULDER DRAIN • • ...' . .. • • • ......_5.Y,' -1,070 • $10.00 .- ' $10,700.00 ' •$37.00 • -$32;100.00 ' $6300 • 567,410.W 115 C8051€0 SURFACING TOP COURSE,2 IN:DEPTH '5.Y. 3,300 '• 56.60 542,400.00 $3.90 $17,490.00 • $0.37 • $44,363.00 119 CAUSHED SURFACING TOP 000115E,410.DEPTH .5.0, ,, :23,590 $10.00' $235,000.00. $2.50 $129,25000 $032 :$120,020.00 120, CR55HED5URFACING BASE COURSE,8 IN.DEPTH 5.0. 32,020 $15.00 $330,1100.00 $6.00 $152,120.00 .$9.60. -$211,397.00 121 PLANING SrTUMINOUS PAVESIENT,21N 0,5E 113 $10.00- 71,130,00 $44.00 $4,972.00 $31.00 $3,595.00 152 HMACL S/2"PG 70.200.17 FT.DEPTH 5.1.. :113 $20.00 .. $2,260.00. $14.50 ...$1,639.50 $18.00 $2,034.00 123 NMA CL lag'PG/0-26 5.50 FT.DEPTH 3.9.' 23,000 732.00 $704,$40,00. .953.00 $500,460.00 . $19.00 .. $634,560,00 114 HMA CL 1/2'PI 70-21 HMAMISC.64EAS.... .. S.V. 3.000 .'530.00 5.57,000.00 ...$26.90 , .$49,400.00 .. .. . .$18.00' -$34,500.00 125..=JOINT ADHESIVE'; LE..: '`7,000 ..$2.00 .....$14,100.00 $0.70::..._.,.$4,935.00 .,..._.._!$086 $6,063.00 126 100 MIXCOMPUTANCEPRICE ADJUSTMENT . . CALL. ... 1 . i$IAO , $1.00. ,. $1.00 ,.,, $1.00., ,$1.00 ., ,.. .$1.00 127 .COMPACT10NPOICE ADJUSTMEP?. ' _ .. ,LAIC. 1 $1.00 ..$1.00: $1.OP .. .....:$1.90 -.- -.$1.00 $1,00 198 'ADJUST€XISTIN9 CATCH BASIN OR DRWIELL... .. ... .. ... .. EACH ..I $700.00 . $790.00 . .... :.$467.0 .....:$467.00 .,''.. .$65000 .. $65000 119 'CATCH 0ASIN,11TE 1. _ EACH 2 •$2.400.00 $4,800.00 .$1,280.00 • :• :$2,560.00 :::$2,10000 "94,200.00 130, PRECAST CONCRETEDRYWELLTYPEA WITH$OLID.COYER .. . , . EACH ,..1 .35,000.00::;. ':$3,000.00 $3,540,00 . .$3,540.00 _ ;$3,73000�.,...'.$1,730.00 131„DUCTILE IRON STORM SEWER PIPE 10 IN.DIA' .. .. LP.. ..:SS `960.00 99,725.00 ,$133.00 132 SPILL CONTROL SEPARATOR 135 SPILL CONTROL SEPARAYORRETROFIT:: ,,- -_. : ",'.EACH :2 ... .,$300.00 ,51,000.00 1336.00 -• $276.00 1140.00 • .$280,00 330 CEMENT CONCRETETRAFFIC CURB -- :: .'- LF. '.9$ :::.._$20,00 11,400.90 '":936,60 •":$3,467.50 $5000 $135000 135 CEMENT CONCRETE TRAFFIC 4010 AND Gt1TrER .,:_. - • LE, `203 • •• :$15.00 $5,075.00 $31.00 $6,213.00 $44,00 $8,53260 136 CEMENT CONCRETE SIDEWALK .• . ... .. ... • S.Y. , 64 :.. . ..$50.00 • $3,200.00. •. . .$72.00 ' .$4,600.90 ,,. $75.00 •' $4,800,00 137.. STORM DRAIN ENCASEMENT .. 'LF: .70 $1000 $200.00 $22.50 $45000 $55.00 .$1,100.00 138.,..E80510N COISTROE• '' - - l$- .. $1000.00 IS $3,43000 V' $5,000.00 119. INLETPROTECTION - "" EACH 3 7100.00 _ :$300,00., .$70.90 , $210.00 $100.00 :$300.00 140 SILT FENCE • LF. 3153 :$5.00 :$1,765.00 53.60_ '$4,381.40 43.00 ..$3,459.00 141 3900154 EERTICt2100 ANDMUICHINT S.Y. 4,683 :$5.00 '$13,43500 -$0.50 :54,214.70 $4:00 $18,732,00 142 390 INSTALLATION . . S.Y. 30 .$50.00 4500.00...-.. 544,00 .:$440.00 _$92.00 $920.00 143.. TOP$011,TYPE C. - :5;Y:. 10 '$50.00 4300.00. $9.90 ..:998,00 - :$58,00 - .-$590.00 114 ADJUST EXISTING WATER 04150 EACH 12 6500.00 ..16,000.00 , .$98.50 . .$1183.00 $235.00 . $0,82000 145' ADJUST EXISTING GAS VALVE • 'EACH 1 ._.$500,00 $100.00 193.50 $9810 $42000 • ..$420,00 544 ADIUSTEXISTMO Marty VAULT :EACH • 1 ...:$1,000,09 :$1,00000 $467,09 ,$46100 •':.:$140000 $1,40009 147 MONUMENT(ASEAN(COVER EACH 1 $2,$07.09 $2,000.00 '$2,145.00. $2,146,40.. ::.:$700.60 $700,00 148. TEMPORARY FENCE. IF. 320 ......$10.00 $7,400.60 .::$3.90. .9430.00 ::. ':$5.00 .$700,04 149 RELOCATE CHAIN IINKFENCE&GATE ,IF .111 '$139 .00 :$13,440.00 , .940.00 ::$4,480,00 1$4200 ¢4,204,00 159 MAILBOX 950705T,TYPE 3_. EACH .13 .:`..$500.00 ::-..56,500.00 531560 ..'$4,035.00 ..,.440000 :$5,200,40 141 REMOVE PAVEMEHTMARXIU$ .. "S.F. . 90 . _ ..$10.03:: •$900.00 ::''- $7.70' .: :.$693.00 $10.00 .$900.00 152 PIAST10 UNE-TYPES L.F. . 270: $9,00 . '$1,350.00 $3,00 ' $1,053,00., 153. PLASTIC LINE-TYPE CI ... ... LF,.... ..12640 _ $5.99 50,039.00 154 509600E INUYTAPE TYPE C-1,STOP LISLE .: $199 :: $23,949.00 $2,40 • :$30,240.00 $5.97 $50,072.00 ::L:F. : 65 - $15.00 $975.00 • • 71130 • '.$747,50 :415.00 $973,00 105 PLASTIC RAILROAD CROSSING SYMBOL, - '.: : EACH :• 1 $1,000.00 .$1,000.001 $1,360.00. $1,36000 $1,700.00. $1,700.00 195 PERMANENT SIGNINCT .. LS.. .I -..LI _ -.. $5,099.00. LS 91,520.00 LS $2,150.00 Total Schedule A $2,030,017,00 .$1,613,204.40 . - - $2,032,533.00 • En7100090 Estimat0. MOM Construction,Inc. DW Excavating Inc. ' -' _ Hama Rem 100690179419 Units QOantlty Unit Price Total Cdst Unit Price Total Cost Unit PrICO ToGIGQsL. __ _.. ___om�, �_ Schedule R-Sewn Wotk .• 201 TRENCHLESS UNDERCROSSINO WITH 06.15CH DIAMETER CASING -LE 70 $500.00 .$35,000,00 $718.00 550,260.00 51,570.00 $107,050.00 202- TRENCHLESS UND.ER[gO551N9 WITH 22•11ICH DIAMETER CASING � if 70 $550.00 $38,500.00 $747.00 ._$52,29600 $1,675.00 ....$117,250.00 203 , MA118011,TYPE 648 • - EACH 34 $3,800.00 , $67,200.00 . .$2,490.00 . . $59,760.00 $4,900.00 :.$117,600,00 204 EXTRA DEPTH MANHOLE - .. - SF '66.4 $110.00 $7,304.00 $0.05 $3.32 $145.00 $9,128.00 205 h1ANt1OLE TEST.: '' - EACH 3- $675.00 - .$2,025.00 $435.00 $1,605.00 . $175.00 - .$1,723.00 206 0.111(14 GRAVY PVCS-EWER PIPE. -- - LE - '1,000 $40.00 546000.00 "$30.00 $30,06000 554.40 $54,400.00 207 10•INCH ORAVEIY PVCSEW.ER PIPE - - LF 2,139 ... $50.00 ... 9106931.00. ":'$30.53 _561,34645. • •$69.00 .. 9147,093.00 208 15•INCH GRAM(PVC SEWER PIPE - IF 7,013 ..500.00 :$I70,717.00 "'.'$43.60 . 587,786.80 - 9105.00 .$211,365.00 209 18-111CH GRAVOIYPVC SEWER PIP6 IF 5,569 :: . $70.00.. $109,81000 $53.40 $83,764.60 595.00 9149,055.00 210 -44NCH SIDE SEWER PIPE • • 1.7 498 $30.00 $14,940.00 $50.00 505.00 942,33000 _ . - $24,900.00 211' 6-INCH$1110 SEWER PIPE -' LE.. -'3,375 .. . $15.00 .$48,065.00 • '.551.50 571,014.50 $70.00 996,530.00 212 SIDE SEWERRISER 4-INCH OATH 16 $11000 -.. $1,760.00 $28.50 $45600 $305.00 .$6,16000 213 SIDE SEWERRISER 64NCH 06(06 li 5150.00 .51,750.00 - -$167,00 .,$5845.00 $418.00 $14,630.00 014 510E SEWER 8-INCH X6•INCH TEE EACH. .'5 . $150.03 .:.51,750.00 • $7250 . $76250 $212.00 ..:$1,060.00 215 SIDE 5EWER 10-INCH XGINCHTEE EACH 17 5370,00 . : 56375.40 5127.00 52,159.00 9315,00 :$$,335.00 216: SIDE SEWERIS•INCII X 4•INCH7EE EACH 15 . ",_5375.00 : $5,625.00 - -$230.00 .$3,410.00 5490.00 57,710.00 217 SIDE SEWER IS-INCH X6-190516E EACH i 6 .5620.00 93,710.00 .9254.00 .$1,624.00 $015.00 $3,09000 218 SIDE SEWER IB-INCH%6•1NCHTEE _EACFI : :"8 $750.00 ' $0,000.00 $679.00 -$5,431.00 $1;200,00 - ':$9,600.00 019 CROSSING ACWATER LINES EACH 23 :51,000.00 - 523,000.00 $60760 $13,961.00 $2000.00 $4600000 220 'TRENCH EXCAVATION SAFETY SYSTEM . 1.7 .'8567 5600 ':.- $51,400.00 54.45 $3,851.15 ."$11.00 -$94,237.00 221 REMOVAL AND REPLACEMENT OF 391041ARLE OACKfILL MATERIAL _ CY -"95 $14.00 $1,31960 $23.00 $2,185.00 $28.00 _$2,060.00 222 ROCK EXCAVATION CY. - 40 . '.$30.00 ' 54200.00 632.00 5880.00 905,00 '$0,600.00 223 113706115 PIPE BEODdIG LE $,567 $1000 $05,667.00 53.00 51670100 $1700 _ $102004.00 224 CONNECT DRY LINES TACOS -.'2 51,000.00 $2,005.00 $1,241.00 :52,490.00 . .-51,000.00 • -$2,000.00 225 DRY HOLE EACH 2 $790.05 51,500,00 $1,060.00 ..'52,120.00 ':$1,000.00 $2,000.00 226 REMOVE BRICK 11310 MORTAR PLUG FROM EXISTING MANHOLE IN SUWVAN RD AT ELDRAP[TROAD LS ' 1 ' 15 52,900.00 15,. _5884.00 LS" - 55400.00 227 POTHOLE EXISTING UITY TIL • EACH 4 ..$500.00 .._$2,000.50 : 3518.00 . :$2,072.00 ` $700.00 $2600.00 328 PLUG A&UIOONEOPIPE - - LS : .1. (5 - ..510.00 II - .$29.59 l3 $1.500.00 229 REMOVE SEWER PIPE --.. - LF 50 - ' ' �$I5.00 $75060 . :$13.50 � ;$675.00 $15.00 :$750.00 230. SVPPORTEXISTINO UTILITY'.: • ' ' - - EACH 3 52,000.00 56,005.04 . $1,555.00 '54,961.00 $2,000.00 • x36,000.00 231 CONSTRUCT AND REMOVE DETOURATEUCLIO AND EOEN - LS . 1 IS ..51600600 L5 • 520,000.00 LS 531,500.00 232 . CONNECTION TO EXISTING MANHOLE - EACH - .1 . 51,00005 .91,500.00 5230.00 • 9230.00 -$1,20060 51,250.00 233 MINOR CHANGES - CHIC 1 .. $1.00 51.00 31.00 $Lao - . Total Schedule8 $815,114.00 $625,711.82 $1,402,221.00 Schedule 08.7,0 Tax $70,914.92 $04,436.93 $121,993.23 .. .....__.__ ._... ____ Schdula Olnel40108Tax $886,028.91 5E80,148.7S $1,124,214.23 _ Total Schedule A 0 Schedule 53(Ind MO $2,916,055,92 IIIIIIIIIMMIIII ., $3,016,753,23 Bid Proposal Farm X AddeodaoAdmaJAodgdd X ,X Contractor tote X .X Bid Qualifications X _ X_ Bid Band Reps&'Cert& X X'_ RecfdeSlatereedt X X -. CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 11,2017 Department Director Approval: Check all that apply: n consent n old business n new business n public hearing n information ® admin.report n pending legislation AGENDA ITEM TITLE: Administrative Report—Street Vacation of Wilbur Road DESCRIPTION OF PROPOSAL: Request to vacate 260 feet of Wilbur Road. GOVERNING LEGISLATION: Spokane Valley Municipal Code (SVMC) 22.140; RCW 35A.47.020 and RCW 35.79 PREVIOUS ACTION TAKEN: At the February 7, 2017 City Council meeting, a public hearing date was set with the Planning Commission for March 9,2017. BACKGROUND: The City received an application on January 26, 2017 from property owner Jay Rambo, requesting a street vacation of 260 feet in length of Wilbur Road ranging from 30 to 40 feet in width. The total area is approximately 9,100 square feet. The portion of right-of-way proposed to be vacated is located between Interstate 90 (north) and Nora Avenue (south) and adjacent to three parcels (45094.0598, 45094.0515 and 45094.1001).The property owner is making a request for the following reasons: 1. The area proposed to be vacated is unimproved and not maintained; 2. The vacation will allow maximum use of abutting properties; 3. All three parcels abutting Wilbur Road are owned by the same property owner; and 4. Interstate 90 intersects Wilbur Road to the north hindering future right of way connection. The Planning Commission conducted a study session on February 23, 2017 and a public hearing on March 9, 2017. Following public testimony and deliberations, the Planning Commission voted five to zero to recommend approval of the proposed street vacation. The findings and recommendations were approved by the Planning Commission on March 23,2017 SVMC Section 22.140.040 directs City Council to consider the Planning Commission's findings, conditions and/or limitations appropriate to preserve the public use or benefit, the division of the vacated right-of-way among abutting property owners, and lastly whether to require compensation for the right- of-way and when it is to be paid. Council established Resolution 07-009 to provide parameters on requiring compensation. Within the Resolution, Section 1(Policy); states "The cost for property received as a result of a vacation initiated by an adjacent property owner shall equal 50% of the appraised value of the vacated property received" Section 1.1.a allows the property values to be averaged, if value of adjacent properties differs. Based on the average assessed land value of the adjacent properties, $6,237.61 is 50% of the assessed value. The calculation of assessed value for the vacated street is detailed below. RCA Administrative Report for STV-2017-0001 Page 1 of 2 Parcel Number Appraised Market Lot Size in Square Appraised Value per Square Value 2 2 Feet(ft ) Foot(ft ) 45094.0598 $76,340 105,913 I $0.72 45094.0515 $42,000 37,970 I $1.11 45094.1001 $34,000 14,854 I $2.29 2 $4.12/3 = $1.37 Average appraised value per ft Square feet of Wilbur Road 2 9,106 ft Appraised value for the area of street vacation 9,106 ft x$1.37 = $12,475.22 50%of appraised value $12,475.22 x 50%= $6,237.61 Subtracting amount paid for application processing $6,237.61 -$ 1,365.00= $4,872.61 Estimated value of Wilbur Road=$4,872.61 Section 1.4 of Resolution 07-009 allows City Council to take an alternative approach, if it is determined the public interest is better served. Options for Council consensus will be presented at the first ordinance reading to be held on April 25,2017. OPTIONS: Consensus to proceed with first ordinance reading as proposed; or take other action deemed appropriate. RECOMMENDED ACTION: Consensus to proceed with a first ordinance reading at the April 25,2017 Council meeting. STAFF CONTACT: Karen Kendall,Planner ATTACHMENTS: PowerPoint Presentation,and 1. Signed Planning Commission Findings and Recommendation 2. Staff Report and Recommendation to the Planning Commission,including exhibits 3. Approved Planning Commission Meeting Minutes February 23,2017 4. Approved Planning Commission Meeting Minutes March 9,2017 5. Resolution 07-009 6. Administrative Report Presentation RCA Administrative Report for STV-2017-0001 Page 2 of 2 •#%, S4Ô1t41m ane 'Dalley STV-2017 - 0001 Wilbur Road Street Vacation City Council Administrative Report April 11, 2017 PROCESS , i : ,__ -�� �„ ,,, Ird •� c Study Session •� 'w, 2-23-17 N 1 C r-. : E Public Hearing E- - 39J7 in Report 'G cis : cs o = - - 1117 : cA 0 cd c� v '{ •-' Findings of Fact 1 1St Reading1:40 0 c 3-23-17 V 4-25-17 : o EV 2nd Reading P o U 5-9-17 W IV( ‘.1( Y( w i / Staff coordinates with Owner Today to complete VICINITY MAR --„t.,,,,g,„__ii.,__. , ..:._ , ., ... ..„ ,,,,N.4.4.,„,„, I I La m Wilbur Road t i. street vacation ).7„411,,- - _-j _ iy=CC— —'E.hAontgom'wrYflr „___—_ 44~ f ---------- __________________=1— m e 5pl as h Drnvn a .L '-‘°,2015 et Y3- ) m �� _ .— ssian_Av.e ? - -—--- - 'Emission_Ave - - �1 ,k- - I – 7, F.1u'ellye — .E-lylas+ l A4 164 — ` I I l ---� su t_ l 'a . _ _-_: I L - .t.bi fft3 AV — — I — 204 — 2 FM M. i ._ r_ —� SITE AERIAL OF PROPOSAL rr - r, u.,,,,,,,„ ,..i. ,, . . Property Owner .r-- ., _. REASON FOR REQUEST Proposed I ' - Wilbur Road street vacation 1j ///,, > Unimproved & not j d. maintained > Allow maximum use Si wit. • , R � ' pig 5 of abuttingproperties f a Augusta m ca -``' Area of existing Same owner i • 4 inlet & drywell • m > No future right-of- IN .., . y Q 1 _x -s• it, _ ., - p� way connection = _ �a; I - ,, .. ,,,,,,,elf,, ;04,„.,' ,- ,',..* P -#: ,II• . ''4..Y A 0.- •,. ,.to,larlfit,', 4140.14,044,0 *' ,...,'-'.....,•- -',,to '-•-40.''' ' •.. . " .. , ' ,,,01,4^-'',•=i– ,+ ` '*,, ^ . •-''V,,,. .,' 1.je. ' 'r. 1 .. ' -'A- A A k A I.,. ,, Ai • 1 .t ' ' • .V 0 '.."* t,,al, • * . ,et 0. 'Nek IlltIr..4 1 it k, • *.*, ,....,,N44.„ 10 , t , e i r • • ' 4'r' tt,'• 4 I''*..14t4S ;.4:4;'' , '4.''' 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'2 7"."70 - , .... , . _o• -•:4,- , VIEW NORTH AT WILBUR RD & NORA AVE ..„,..: PLANNING COMMISSION RECOMMENDATION 3 Planning Considered Commission SVMC Voted 6-0 on meetings 22.140.030.A March 23rd APPROVE with conditions RECOMMENDED CONDITIONS ➢Applicant shall begin finalization ➢Applicant shall pay all costs incurred of conditions within 90 days ➢ Record ordinance and survey ➢Transfer property to abutting ➢All conditions met before property owners transferring title ➢ Locate monuments on ➢ Prepare record of survey centerline of vacated ROW ➢ Designate with adjacent zoning ➢ Coordinate with City, Avista , Modern Electric Water Co. and Spokane County Environmental Services for easements CITY COUNCIL CONSIDERATIONS ➢ Planning Commission findings; ➢ Conditions and/or limitations deemed appropriate to preserve public use or benefit; ➢ Specifies which portion of street goes to abutting property owners; and ➢ Feasibility to require compensation based upon Resolution 07-009. ESTIMATED VALUE OF VACATION PER RES 07-009 Parcel I Appraised Market Value Lot Size in ft2 Appraised Value per ft 45094.0598 $76,340 105,913 1 $0.72 45094.0515 $42,000 37,970 1 $1.11 45094.1001 $34,000 14,854 1 $2.29 Average appraised value per ft2 $4. 12/3 = $1.37 Square feet of Wilbur Road 9106 ft2 Appraised value 9,106 ft2 x $1.37 = $12,475.22 50% of appraised value $ 12,475 .22 x 50% = $6,237.61 Subtracting application processing $6,237.61 - $ 1,365.00 = $4,872.61 Estimated value of Wilbur Road $4,872.61 QuEsTioNs , 4 .. _. --------- 1111.4v. � ._ TM " ;4 z __ - — Proposed _` Wilbur Road street vacation ` .- :xx j j 1 AugustaCISQ : gG p or 1 i Q 0 .i op _ -s_ [] Mission Ave FINDINGS AND RECOMMENDATIONS OF THE SPOKANE VALLEY PLANNING COMMISSION March 23,2017 The following findings are consistent with the Planning Commission's decision to recommend approval of File No. STV-2017-0001,vacating Wilbur Road. A. Background: 1. Chapter 22.140 of the Spokane Valley Municipal Code (SVMC), governing street vacations,was adopted in September 2007 and became effective on October 28, 2007. 2. The privately-initiated street vacation, STV-2017-0001,proposes to vacate an unimproved section 260 feet in length ranging from 30 to 40 feet in width. 3. The Planning Commission held a public hearing on March 9,2017 and recommends a conditional approval of the street vacation(STV-2017-0001)to City Council. B. Planning Commission Findings: Compliance with SVMC 22.140.030 Planning Commission review and recommendation Finding(s): 1. Whether a change of use or vacation of the street or alley will better serve the public? The area proposed to be vacated is unimproved. Existing utilities such as electric, gas and water are located within current right of way. The utility purveyors have requested easements to preserve existing infrastructure and future connections. The vacation is expected to have no impact on the general public as surrounding parcels currently do not use ROW for access. The vacation is expected to have no impact on the general public. 2. Whether the street or alley is no longer required for public use or public access? The subject ROW is currently vacant land not being utilized for public access and is not required for current or future public access. The area contains a drywell that handles drainage from Wilbur Road. Should future development require improvements to the intersection of Wilbur Road and Nora Avenue, the intersection improvements will be reviewed and right-of-way needs assessed through agreement with the future development. 3. Whether the substitution of a new and different public way would be more useful to the public? There is no need for a new and different public way. So long as access to the drywell for maintenance is provided,the public interest is served. 4. Whether conditions may so change in the future as to provide a greater use or need than presently exists? It is not anticipated that changes would occur in the future which would require the use of the subject right-of-way for public access. Should future development require Findings and Recommendations of the Spokane Valley Planning Commission Page 1 of 3 improvements to the intersection of Wilbur Road and Nora Avenue,the intersection improvements will be reviewed and right-of-way needs assessed through agreement with the future development. 5. Whether objections to the proposed vacation are made by owners of private property (exclusive of petitioners)abutting the street or alley or other governmental agencies or members of the general public? No objections or public comment was received. C. Conclusions: The findings confirm criteria set forth in SVMC 22.140.030 have been met. D. Recommendation: Planning Commission recommends City Council approve the vacation of an unimproved section of Wilbur Road 260 feet in length ranging from 30 to 40 feet in width subject to the following: 1. Initial work to satisfy conditions of the street vacation (File No. STV-2017-0001), including all conditions below shall be submitted to the City for review within 90 days following the effective date of approval by the City Council. 2. The vacated property shall be transferred into the abutting parcels (45094.0598,45094.0515 and 45094.1001)as shown on the record of survey created and recorded with Spokane County Auditor's Office pursuant to condition 9. 3. The following easements are required to be established. Submit recording number on record of survey and written documentation of easement for City verification. a. An easement acceptable to the City of Spokane Valley for access and maintenance of existing inlet and drywell located along southerly portion of vacated Wilbur Road. As an alternative, the inlet and drywell may be relocated to a new location within City public right- of-way. b. All existing lots shall have access to a public street or existing driveway easement prior to finalization.Parcels shall be reconfigured through a boundary line adjustment or an easement shall be created to provide access to parcel 45094.0515. c. An easement acceptable to Spokane County Environmental Services for access to public sewer to serve parcel 45094.0515. If,parcel 45094.0515 is consolidated with an adjacent parcel that has access to the sanitary sewer system, no easement is required. d. An easement acceptable to Avista to preserve existing facilities. e. An easement acceptable to WSDOT and Modern Electric Water Company to preserve existing facilities. Findings and Recommendations of the Spokane Valley Planning Commission Page 2 of 3 4. Coordinate with Modern Electric Water Company to remove existing water service line located in vacated Wilbur Road and relocate to an acceptable location. 5. Following the City Council's passage of the Ordinance approving the street vacation, a record of survey of the area to be vacated,prepared by a registered surveyor in the State of Washington, including an exact metes and bounds legal description, and specifying any and all applicable easements for construction, repair and maintenance of existing and future utilities and services, shall be submitted by the proponent to the Community and Economic Development Director, or designee, for review. 6. The surveyor shall locate a monument at the intersection of the centerline of the vacated right-of-way with each street or right-of-way in accordance with the standards established by the SVSS. 7. All direct and indirect costs of title transfer of the vacated street from public to private ownership, including but not limited to,title company charges, copying fees, and recording fees shall be paid by the proponent. The City shall not and does not assume any financial responsibility for any direct or indirect costs for the transfer of title. 8. The zoning district designation of the properties adjoining the street to be vacated shall be automatically extended to the center of such vacation, and all area included in the vacation shall then and henceforth be subject to all regulations of the districts. The adopting Ordinance shall specify this zoning district extension inclusive of the applicable zoning district designations. 9. The record of survey and certified copy of the Ordinance shall be recorded by the City Clerk in the office of the Spokane County Auditor. 10. All conditions of City Council authorization shall be fully satisfied prior to any transfer of title by the City. Approved this 23rd day of March,2017 *tili-f'l/tt) t--nittV,v,-, Heather Graham, Chairman ATTEST 415-0 Deanna Horton,Administrative Assistant Findings and Recommendations of the Spokane Valley Planning Commission Page 3 of 3 COMMUNITY&ECONOMIC DEVELOPMENT DEPARTMENT Spokane PLANNING DIVISION STAFF REPORT AND RECOMMENDATION 40,Valley FILE No: STV-2017-0001 STAFF REPORT DATE: March 2, 2017 FILE NO: STV-2017-0001 PROPOSAL DESCRIPTION: A request to vacate an unimproved section of Wilbur Road that is 260 feet in length ranging from 30 to 40 feet in width. STAFF PLANNER: Karen Kendall, Planner, Community & Economic Development Department PROPOSAL LOCATION: The portion of right-of-way (ROW) proposed to be vacated is located between Interstate 90 (north) and Nora Avenue (south) and adjacent to three parcels (45094.0598, 45094.0515 and 45094.1001) further located in the SW quarter of the SE quarter of Section 9, Township 25 North, Range 44 East, Willamette Meridian, Spokane Valley,Washington BACKGROUND: The City received an application on January 26, 2017 from property owner Jay Rambo, requesting to vacate a portion of Wilbur Road. The total area is approximately 9,100 square feet. The property owner is making a request for the following reasons: 1. The area proposed to be vacated is unimproved and not maintained; 2. The vacation will allow maximum use of abutting properties; 3. All three parcels abutting Wilbur Road are owned by the same property owner; and 4. Interstate 90 intersects with Wilbur Road to the north hindering future right of way connection. The site contains a public inlet and drywell that must remain accessible for maintenance. Gas and water lines are also located on site. Although the lots are owned by one person a vacation of the ROW would leave a lot without access. Discussions have been ongoing with the appropriate parties, and complete comments are attached for your review. However the following comments related to location and preservation of existing services within the 260 feet of Wilbur Road proposed to be vacated identify the areas of major concern: 1. City of Spokane Valley has an inlet and drywell that is located along the southern boundary of the area proposed to be vacated. A map indicating location is attached as Exhibit 5 (agency comments). The inlet and drywell shall be relocated or an easement created for access and maintenance. 2. Pursuant to Spokane Valley Municipal Code (SVMC) 20.20.090.F states "Every lot shall have direct access to a paved public street, private street, or an easement for a private driveway." The proposed vacation will result in Parcel 45094.0515 being without access to a public ROW. The owner may wish to consolidate parcels or create an easement for access as proposed in the recommended conditions. Staff Report and Recommendation STV-2017-0001 Page 1 of 6 March 2,2017 3. Avista has natural gas service, an eight inch pressure gas main, a cathodic well with underground communications used for monitoring. An easement shall be created to preserve those facilities. 4. Modern Electric Water Company (MEWC) has facilities within the area proposed to be vacated and as a condition requires the facilities to be relocated. The property owner is working with MEWC to remove the existing facilities in Wilbur Road and relocated to better serve the water company and proposed development on parcels 45094.0598, 45094.0515 and 45094.1001. 5. Spokane County Environmental Services Department is requiring that each lot have access to a public ROW for access to sanitary sewer service. The street vacation is proposed to eliminate ROW to parcel 45094.0515. It is recommended that all parcels are consolidated in a way that all access public ROW or create a sanitary sewer easement to access parcel 45094.0515. 6. Washington State Department of Transportation (WSDOT) utilizes water and power service for landscaping along Interstate 90. Coordination will be required to preserve services. The Planning Commission requested additional information regarding ROW improvements at the time of future development. Currently Wilbur Road is paved for approximately 40 feet north of Nora Avenue to the driveway of an existing single family residence on parcel 45094.0598. Development Engineering will require approximately 10 feet of ROW dedication to the City for future sidewalk improvements on Wilbur Road for a length of approximately 65 feet, from the southeast corner of parcel 45094.0598 north to the southern end of the proposed ROW vacation,. There is no requirement for ROW dedication on Nora Avenue. Frontage improvements will not be required for Wilbur Road and Nora Avenue. Exhibit 6 contains responses by owner, Jay Rambo to the Commission's questions from the February 23, 2017 study session. PROPERTY OWNER:Jay Rambo; PO Box 142011; Spokane Valley, WA 99214 APPROVAL CRITERIA: 1. SVMC—Title 20 (Subdivision Regulations) 2. SVMC—Title 21 (Environmental Controls) 3. SVMC—Title 22 (Street Vacations) 4. City of Spokane Valley Street Standards ATTACHMENTS: Exhibit 1: Vicinity Map Exhibit 2: Aerial Map Exhibit 3: Application Material Exhibit 4: Notice of Public Hearing Exhibit 5: Agency Comments Exhibit 6: Property Owner responses following 2-23-17 meeting Staff Report and Recommendation STV-2017-0001 Page 2 of 6 March 2,2017 I. PROPERTY INFORMATION Size and Characteristics The ROW area is approximately 9,100 square feet of an of proposed vacation: unimproved section of Wilbur Road. A portion of the vacation has a 40 foot in length by 30 foot wide area of pavement. The remaining ROW is covered in grass and weeds. Adjacent Corridor Mixed Use (CMU) Comprehensive Plan Designation: Adjacent Zoning: Corridor Mixed Use (CMU) Adjacent Land Two easterly parcels are vacant. A single family residence Use(s): and several out buildings are located on the parcel west of street vacation. II. STAFF ANALYSIS OF STREET VACATION PROPOSAL A. COMPLIANCE WITH SPOKANE VALLEY MUNICIPAL CODE(SVMC)TITLE 22.140.030 Findings: 1. Whether a change of use or vacation of the street or alley will better serve the public? The area proposed to be vacated is unimproved. Existing utilities such as electric, gas and water are located within current right of way. The utility purveyors have requested easements to preserve existing infrastructure and future connections. The vacation is expected to have no impact on the general public as surrounding parcels currently do not use ROW for access. The vacation is expected to have no impact on the general public. 2. Whether the street or alley is no longer required for public use or public access? The subject ROW is currently vacant land not being utilized for public access and is not required for current or future public access. The area contains a drywell that handles drainage from Wilbur Road. Should future development require improvements to the intersection of Wilbur Road and Nora Avenue, the intersection improvements will be reviewed and right-of-way needs assessed through agreement with the future development. 3. Whether the substitution of a new and different public way would be more useful to the public? There is no need for a new and different public way. So long as access to the drywell for maintenance is provided, the public interest is served. 4. Whether conditions may so change in the future as to provide a greater use or need than presently exists? It is not anticipated that changes would occur in the future which would require the use of the subject right-of-way for public access. Should future development require improvements to the intersection of Wilbur Road and Nora Avenue, the intersection improvements will be reviewed and right-of-way needs assessed through agreement with the future development. Staff Report and Recommendation STV-2017-0001 Page 3 of 6 March 2,2017 5. Whether objections to the proposed vacation are made by owners of private property (exclusive of petitioners) abutting the street or alley or other governmental agencies or members of the general public? No objections or public comment has been received. Conclusions: The findings confirm criteria set forth in SVMC 22.140.030 have been met. B. COMPLIANCE WITH SVMC TITLE 21—ENVIRONMENTAL CONTROLS The Planning Division has reviewed the proposed project and has determined that the project is categorically exempt pursuant to WAC 197-11-800 and SVMC 21.20.040 from environmental review under the provisions of the State Environmental Policy Act (SEPA). III. PUBLIC COMMENTS Findings: No public comments have been received following the notice of public hearing issued, mailed and posted on February 17, 1017. A Notice of Public Hearing sign was posted on the property February 16, 2017 and public hearing notices were mailed to all petitioners of the vacation the same as the three parcels abutting Wilbur Road on the same day. Notices were posted in the Spokane Valley Public Library, City of Spokane Valley main reception area and CenterPlace Event Center on February 17, 2017. Lastly, the notice was published in the Spokane Valley Herald and Exchange on February 17, 2017 and February 24, 2017. Conclusion(s): Staff concludes that adequate public noticing was conducted for STV-2017-0001 in accordance with adopted public noticing procedures. IV. AGENCY COMMENTS Notice was provided to agencies and service providers. Comments were received from the following agencies and are attached as exhibits to this staff report. Where necessary, comments have been incorporated into the recommended conditions of approval in Section V. Agency Received Comments Comments Dated City of Spokane Valley Public Works Yes 2-15-17 Spokane Valley Fire District No.1 Yes 2-8-17 Spokane County Environmental Services Yes 2-17-17 Spokane Regional Health District No Avista Utilities Yes 2-18-17 Spokane Transit Authority No City of Spokane Valley Police No Department Staff Report and Recommendation STV-2017-0001 Page 4 of 6 March 2,2017 Century Link No Comcast No Modern Electric Water Company Yes 1-27-17 WA Archaeology and Historic No Preservation V. OVERALL CONCLUSIONS AND FINDINGS Staff concludes that STV-2017-0001 as proposed is generally consistent, or will be made consistent, through the recommended conditions of approval based on the approval criteria stated herein. RECOMMENDATION: Approve the request to vacate a 260 foot long segment of Wilbur Road, subject to the following: 1. Initial work to satisfy conditions of the street vacation (File No. STV-2017-0001), including all conditions below shall be submitted to the City for review within 90 days following the effective date of approval by the City Council. 2. The vacated property shall be transferred into the abutting parcels (45094.0598, 45094.0515 and 45094.1001) as shown on the record of survey created and recorded with Spokane County Auditor's Office pursuant to condition 9. 3. The following easements are required to be established. Submit recording number on record of survey and written documentation of easement for City verification. a. An easement acceptable to the City of Spokane Valley for access and maintenance of existing inlet and drywell located along southerly portion of vacated Wilbur Road. As an alternative, the inlet and drywell may be relocated to a new location within City public right-of-way. b. All existing lots shall have access to a public street or existing driveway easement prior to finalization. Parcels shall be reconfigured through a boundary line adjustment or an easement shall be created to provide access to parcel 45094.0515. c. An easement acceptable to Spokane County Environmental Services for access to public sewer to serve parcel 45094.0515. If, parcel 45094.0515 is consolidated with an adjacent parcel that has access to the sanitary sewer system, no easement is required. d. An easement acceptable to Avista to preserve existing facilities. e. An easement acceptable to WSDOT and Modern Electric Water Company to preserve existing facilities. 4. Coordinate with Modern Electric Water Company to remove existing water service line located in vacated Wilbur Road and relocate to an acceptable location. 5. Following the City Council's passage of the Ordinance approving the street vacation, a record Staff Report and Recommendation STV-2017-0001 Page 5 of 6 March 2,2017 of survey of the area to be vacated, prepared by a registered surveyor in the State of Washington, including an exact metes and bounds legal description, and specifying any and all applicable easements for construction, repair and maintenance of existing and future utilities and services, shall be submitted by the proponent to the Community and Economic Development Director, or designee, for review. 6. The surveyor shall locate a monument at the intersection of the centerline of the vacated right- of-way with each street or right-of-way in accordance with the standards established by the SVSS. 7. All direct and indirect costs of title transfer of the vacated street from public to private ownership, including but not limited to, title company charges, copying fees, and recording fees shall be paid by the proponent. The City shall not and does not assume any financial responsibility for any direct or indirect costs for the transfer of title. 8. The zoning district designation of the properties adjoining the street to be vacated shall be automatically extended to the center of such vacation, and all area included in the vacation shall then and henceforth be subject to all regulations of the districts. The adopting Ordinance shall specify this zoning district extension inclusive of the applicable zoning district designations. 9. The record of survey and certified copy of the Ordinance shall be recorded by the City Clerk in the office of the Spokane County Auditor. 10. All conditions of City Council authorization shall be fully satisfied prior to any transfer of title by the City. Staff Report and Recommendation STV-2017-0001 Page 6 of 6 March 2,2017 Minutes Spokane Valley Planning Commission Council Chambers--City Hall February 23,2017 I. Chair Graham called the meeting to order at 6:02 p.m. Commissioners, staff and audience stood for the pledge of allegiance. Secretary Deanna Horton took roll and the following members and staff were present: Heather Graham Cary Driskell,City Attorney James Johnson Lori Barlow, Senior Planner Tim Kelley Karen Kendall, Planner Mike Phillips Michelle Rasmussen,absent-excused Suzanne Stathos Deanna Horton, Secretary for the Commission Hearing no objections, Commissioner Rasmussen was excused from the meeting. H. Agenda: Commissioner Johnson moved to accept the February 23, 2017 without the agenda item approving prior minutes as no draft minutes had been sent with the agenda packet. The vote on the motion was five in favor, zero against and the motion passed. III. COMMISSION REPORTS:The Commissioners had no reports. IV. ADMINISTRATIVE REPORT: Senior Planner Lori Barlow informed the Commission Ms.Harnois was still contacting some of the social service providers see if the City's current regulations would inhibit the types of developments they sec building in the City in the next few years. Commissioner Graham clarified there are no restrictions which would limit someone from buying land and placing tiny homes on it currently. V. COMMISSION BUSINESS: a) Study Session: STV-2017-0001, Street Vacation of a portion of Wilbur between Pines and Bowdish. Planner Karen Kendall gave the Commissioners an over view of STV-2017-0001, a street vacation of a portion of Wilbur Road which is between Pines and Bowdish Roads and Mission Ave and Interstate 90. Ms. Kendall explained a street vacation is the process of vacating a public right-of- way ight-ofway(ROW) which is no longer needed or used by the general public. The requested vacation is approximately 260 feet in length ranging in width from 30 to 40 feet. The three abutting parcels have the same ownership. Ms. Kendall stated staff looks at street connectivity, traffic volumes future development and access needs. The applicant states the reasons for applying for the vacation are the area is unimproved, vacating it would allow for maximum use of the property, all the surrounding parcels have the same owner and there is no northerly way to continue this road. Commissioner Phillips asked what would happen to the drywell which is in the street at that location. Ms.Kendall stated this would be determined at the time the vacation was completed,but suggested it could be moved into public ROW or an easement could be granted to service it. Commissioner Kelley offered he was happy to see land formerly zoned as Office now able to be used. He asked how Avista would access the utility lines which are noted are in the street. Ms. Kendall stated an easement would be granted and no buildings would be allowed to be built across that easement, this type of agreement has been used in other instances around the City. Commissioner Johnson asked what improvements would be necessary for Wilbur Road, if the vacation were approved. Ms. Kendall stated she was not certain at this time and will follow up at the public hearing. There were no other questions from the Commission. VI. GOOD OF THE ORDER: There was nothing for the good of the order. 2017-02-23 Planning Commission Minutes Page 2 oft VII, ADJOURNMENT: Commissioner Johnson moved to adjourn the meeting at 6:19 p.m, The vote on the motion was unanimous in favor,motion passed. (1141/1 1 law 3- Heather Graham,Chair Date signed 1 .;112 at Deanna Horton, Secretary Minutes Spokane Valley Planning Commission Council Chambers—City Hall March 09,2017 I. Chair Graham called the meeting to order at 6:02 p.m. Commissioners, staff and audience stood for the pledge of allegiance. Secretary Deanna Horton took roll and the following members and staff were present: Heather Graham Cary Driskell, City Attorney James Johnson Lori Barlow, Senior Planner Tim Kelley Karen Kendall,Planner Mike Phillips Micki Harnois,Planner Michelle Rasmussen Suzanne Stathos Deanna Horton, Secretary for the Commission II. AGENDA: Commissioner Johnson moved to accept the March 09,2017 agenda as presented. The vote on the motion was six in favor,zero against and the motion passed. III. MINUTES: Commissioner Johnson moved to approve the February 09, 2017 minutes as presented. The vote on the motion was six in favor, zero against and the motion passed. Commissioner Johnson moved to approve the February 23, 2017 minutes with the following amendment, in a sentence mid- paragraph it states "Commissioner Johnson asked what would happen to the drywell which is in the street at that location." Commissioner Johnson stated it was Commissioner Phillips who had asked this question at that time. The vote to approve the amended minutes was six in favor, zero against, the motion passes. IV. COMMISSION REPORTS: The Commissioners had no reports. V. ADMINISTRATIVE REPORT: There was no administrative report. VI. PUBLIC COMMENT: There was no public comment. VII. COMMISSION BUSINESS: a) Public Hearing: STV-2017-0001, Street Vacation of a portion of Wilbur between Pines and Bowdish. Chair Graham stated the Commission's first business was a public hearing for STV-2017-0001. She opened the public hearing at 6:09 p.m. after reading the rules of conduct. Planner Karen Kendall gave the Commissioners an overview of STV-2017-0001, a street vacation of a portion of Wilbur Road which is between Pines and Bowdish Roads and Mission Ave and Interstate 90(I-90). Ms. Kendall explained a street vacation is the process of vacating a public right-of-way (ROW). The requested vacation is approximately 260 feet in length ranging in width from 30 to 40 feet. The three abutting parcels have the same ownership. Ms. Kendall stated staff reviews street connectivity, traffic volumes future development and access needs. The applicant's reasons for applying for the vacation are the area is unimproved,vacating it would allow for maximum use of the property, all the surrounding parcels have the same owner and there is no way to continue this road north. There have been no objections to the street vacation. Staff recommends approval of the street vacation with the conditions outlined in the staff report. Commissioner Kelley asked about the utilities which serve the open areas of I-90. Ms.Kendall stated staff received notice from Washington Dept. of Transportation stating there are services within Wilbur Road which they utilize for irrigation and power along I-90. It will be up to the property owner to coordinate with Modern Electric to make sure those services are preserved. Commissioner Johnson confirmed the applicant would incur the costs to move the drywell and inlet if needed. Having no one who wished to testify, the Chair closed the hearing at 6:19 p.m. 2017-03-09 Planning Commission Minutes Page 2 of 3 Connnissioner Johnson moved to recommend approval of STV-2017-0001 with conditions to the City Council. The vote on this motion was six in favor, zero against, the motion passed b) Study Session; STV-2017-0002, Street Vacation of a portion of McMillian Road and an unnamed Right-of-Way on the City's border. Planner Karen Kendall presented the Commissioners an overview of a City initiated street vacation located in the northeast corner of the City. The request is to vacate a portion of McMillian Road and an unnamed ROW which is only 16 feet wide along the City's eastern border along four of the parcels. The parcels are located east of Barker and north of the railroad ROW which runs north of Euclid Avenue. The surrounding parcels have the same owner and are zoned Industrial. Currently the parcels are vacant, but can be accessed by an unmaintained railroad ROW. Parcels to the east in the County also take access from this railroad ROW. Ms. Kendall explained if the vacation is approved,one of the conditions would be to make sure the parcels are reconfigured to have access. Commissioner Stathos asked if staff was aware of the intended use of the property. Ms. Kendall noted that the city has not received any applications for the site at this time. She also stated having the public street in the middle of a Iarge section of industrial property may hinder where development could be located on the property and require improvement of the street. City's economic development division has noted this would assist in creating a larger industrial site. City Attorney Cary Driskell stated in the City's economic development efforts, many times staff hears it is better to have an unencumbered site. Commissioners confirmed there is not another half of ROW"on the County side of the boundary." Commission had no other questions. Ms. Kendall said the public hearing for the street vacation would be March 23,2017. c) Supportive Housing:Update Planner Micki Harnois presented an update on the supportive housing topic the Commission has been working on. She highlighted that the Commission had generally agreed that they were not interested in further review of temporary supportive housing, but wanted to insure that the City code did not present any obstacles for future permanent supportive housing projects. Ms. Harnois outlined how the multifamily regulations were different prior to the Comprehensive Plan update at the end of 2016. In the Corridor Mixed Use(CMU)zone the differences were a bonus density was allowed for affordable units prior to 2016 and it had a maximum density of 22 units per acre.Under the current regulations the maximum density had been removed, and the remaining regulations were generally the same. In the Multifamily zone the difference was that a bonus density was allowed prior to the end of 2016; the density bonus regulations were eliminated in the update, primarily due to the consolidation of the medium and high density zones,and the fact that the CMU zone allows multifamily without a maximum density. A Catholic Charities project currently under construction in the City was permitted under the density bonus regulations. Ms. Harnois stated she contacted several agencies to identify possible obstacles in the code and future projects slated for the City. No one has projected projects for the City at this time. Commissioner Johnson confirmed the project in Olympia called Quixote Village was considered an encampment, not supportive housing. The Commission has reviewed the regulations and determined there are no obstacles to an organization building permanent supportive housing structures, similar to the Catholic Charities project, which resembles an apartment building. However,the Commission has determined they do not feel there is a need to change the regulations to provide for encampments, with more temporary types of structures. Commissioner Johnson stated he still feels there is a need in the community for transitional housing for the substantial homeless population in the community. Building a large permanent structure is expensive and there are limited funds to develop this type of housing. He said lie felt there was a better way to serve people if there were alternatives, such as temporary encampments. Commissioner Johnson hopes that the subject can return to the Commission at a time in the future. 2017-03-09 Planning Commission Minutes Page 3 of 3 VIII. GOOD OF THE ORDER: There was nothing for the good of the order. IX. ADJOURNMENT: Commissioner Johnson moved to adjourn the meeting at 7:10 p.m. The vote on the motion was unanimous in favor,motion passed. C.6.__ • Heather Graham,Chair Date signed IP tfiel4iti Deanna Horton, Secretary CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON RESOLUTION NO.07-009 RESOLUTION ADOPTING POLICIES FOR IMPOSING VACATION CHARGES PURSUANT TO RCW 36.79.030 WHEREAS, the City of Spokane Valley has the authority to vacate roadways and right of ways pursuant to RCW 36.79.030; and WHEREAS, the City of Spokane Valley has the authority to charge for said vacations in an amount that does not exceed 50 % of the full appraised value or for the full appraised value of the area vacated where the street or alley had been part of a dedicated right of way for over twenty five years or if the property was acquired at public expense; and WHEREAS, the City of Spokane Valley wishes to establish a policy by which they determine the amount to be charged the benefited property owners of any such vacation. NOW THEREFORE, BE IT RESOLVED THAT THE CITY OF SPOKANE VALLEY ADOPTS THE FOLLOWING POLICY: SECTION I. Policy. 1. The cost for property received as a result of a vacation initiated by an adjacent property owner shall equal fifty per cent (50%) of the appraised value of the vacated property received. a. The appraised value shall be the same as the value of an equivalent portion of property adjacent to the proposed vacation as established by the Spokane County Assessor at the time the matter is considered by the City Council. b. If the value of adjacent properties differs, then the average of the adjacent property values per square foot will be used. 2. Notwithstanding the provisions of paragraph (1), the applicant shall pay the above- described fee only to the extent that it exceeds the cost charged by the City of Spokane Valley to initiate the vacation process, exclusive of any surveying or engineering costs that may be incurred by the applicant. 3. This charge shall be paid subsequent to council action and prior to recording the vacation with the Spokane County Auditor. 4. The City Council shall reserve the right:to deviate from this policy upon the adoption of written findings of fact that demonstrate that the public interest shall be best served by an alternate approach. SECTION 2. This Resolution shall be in full force and effective immediately upon adoption. Resolution 07-009 Street Vacation Charges Page 1 of 2 Adopted this ]0th day of July, 2007. islasz.) Diana Wilhite, Mayor ATTEST% hristine Bainbridge, Ci Clerk Approved a�.to Form: 1 Office the City ttorney Resolution 07-009 Street Vacation Charges Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 11, 2017 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: New City Hall Council Chambers Audio/Visual System GOVERNING LEGISLATION: SVMC 3.65.120 PEG and local programming PREVIOUS COUNCIL ACTION TAKEN: None. Previous discussion on this topic occurred during the design phase for the new City Hall building as well as during the 2017 Budget development process. BACKGROUND: During the design phase of the new City Hall building, the City made the decision to separate the purchase and installation of the audio/visual system for Council Chambers into a separate project from the main building construction. The project utilizes public, educational and governmental (PEG) funds in the PEG Fund #107, which were earmarked in the 2017 Budget for the design, purchase, and installation of the audio/visual system in the new Council Chambers for broadcasting Council meetings. PEG funds are a restricted revenue stream, and are legally limited as to how they may be expended. Chapter 3.65 SVMC contains the City's cable code, including the provision for a PEG fee. One of the requirements of the City's cable franchise is for the franchisee to provide funding to the City for capital purchases associated with creation and broadcasting of public, educational and governmental (PEG) programming. The funding provides on average $85,000 per year and the fund balance in Fund #107 as of December 31, 2016, is approximately $240,000. Staff hired a consultant during 2016 to design the Council Chambers audio/visual system. The design of the Council Chamber audio/visual system includes individual displays for each Councilmember at the dais, as well as staff such as the City Manager, City Attorney, and City Clerk; and there will be several large displays in Council Chambers for audience viewing of presentations, displays with adjustable audio outside of Council Chambers in the lobby for audience overflow, and video and audio to the Council's conference room and to the 2nd floor conference room for the citizens and staff to view the presentations. It also includes sound reinforcement and audio/visual systems including speakers, amplifiers, processors, switchers, mixers, outboard processing equipment, installation of cables and control wiring, equipment racks and control equipment. The design integrates existing equipment from the current Council Chambers. The system includes equipment to utilize the two displays in the lobby as digital signage when they are not being used for Council meetings. Staff received the final design from the consultant on February 3, 2017, and utilized the small works roster to request bid proposals from vendors. Bid proposals were due from the vendors on April 5th, with the City receiving one response from Evco Sound and Electronics, Inc. The bid proposal is included as an attachment to this RCA, and the total dollar amount of the bid was $238,051.61, including sales taxes. The 2017 Budget includes $250,000 of PEG expenditures that were earmarked for this purpose in the PEG Fund #107. Staff is seeking Council consensus to bring the contract with Evco Sounds and Electronics, Inc. in the amount of$238,051.61 forward for Council approval on April 18, 2017. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: Discussion BUDGET/FINANCIAL IMPACTS: The bid proposal of$238,051.61 is within the $250,000 in the PEG Fund #107 that was included in the 2017 Budget for this purpose. STAFF CONTACT: Chelsie Taylor, Finance Director, and Greg Bingaman, IT Specialist ATTACHMENTS: Evco Sound and Electronics, Inc. Bid Proposal RFP for Spokane Valley Council Chambers Exhibit A— Scope of Work Exhibit B — Bid Drawings Evco Sound & E ectron ics9 Inc, 35 1 1 E. Trent Spokane, Wa. • Since 1969 • 509.535.8718 0 evcosound.com Bid Proposal Date:4/5/2017 Job Title: City of Spokane Valley-RFP-New City Hall Council Chambers Audio/Visual System Section:00100 Request for proposals Section:00200a 16 770 SOUND AND AV SYSTEMS Total for communication systems listed above: $218,797.44 Tax 8.8% $ 19,254.17 Total $238,051.61 Addendums: 0: EVCO has acknowledged all addendums listed herein, EVCO is approved to supply and install all equipment for the systems listed above. EVCO is the approved Integrator for all systems listed above. AIV: Price includes: equipment,submittals,shop drawings,programming,startup,testing and end user training.THIS SYSTEM IS TURN KEY with the exception of bulleted Items below. e Electrical contractor to provide all 120VAC connections to this system. • Electrical contractor to provide and install all raceway&back boxes. o Electrical contractor to install all specialty back boxes provided by EVCO for this system. • EVCO relocate any existing City owned hardware to be repuiposed into new system. • All AN cable for this system is supplied and installed by EVCO.Category cable for classroom devices is provided and installed by others.Cable is Plenum rated. SPECIAL NOTES: EVCO will require the electrical contractor to supply a lift for all high work for use on systems listed above. BY: Kevin Bauer, General Manager 3511 E Trent Ave—Spokane, \VA 99202—(509)535-8718 (509)534-2795 Fax EVCOSOU-01 PWACH.TER ACQRr1D" DATE(MMIDOrYYYY) 4,..------ CERTIFICATE OF LIABILITY INSURANCE 6/712016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the pollcy(ies)must be endorsed, If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER COO1,tEACT Amber Comfort,CIC,ACSR Moloney O'NeIIIIAI)lant Insurance Services Inc. pNONE 5095 325-3024 FWC,Aro): 818 W.Riverside Ste 800 ,AIC.No.EA: ! Spokane,WA 99201 E-MAIL ;scomforf mo Ins.com p ADDRESS: INSURER(S)AFFORDING COVERAGE NAM>I INSURER A:Continental Western Insurance Company 10504 INSURED INSURER B: Evco Sound&Electronics Inc INSURER C: — 3511 E Trent INSURER O: Spokane,WA 09202 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE AbOCSUBR (MM1ODY FF MMIDDYN YY) LIMITS LTR bD SUB POLICY IlUMOER A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE S 1,000,000 CLAIMS-!,ADE n OCCUR X CPA284942727 11/2612015 11/26/2016 pRE'ejflsEs £owEr+,e) s 300,000 MED EXPjAny one person) S 10,000 PERSONAL 8 ADV INJURY 5 1,000,000 'Gun AGGREGATE LIMITAPPLIESPER: GENERAL AGGREGATE S 2,000,000 1 POLICY n 28,: n LOC PRODUCTS•COMP/OP AGO S 2,000,000 OTHER: S AUTOMOBILE LABILITY COMBINED SINGLE LIMIT s 1,000,00D {Ea accdentl A X ANY AUTO CPA284942727 1112612015 11126/2016 BODILY INJURY(Per person) S —ALL OWNED SCHEDULED BODILY INJURY(Per accident) S AUTOS AUTOS PROPERTY DAMAGE 5 �' NON-OWNEDUTOS We..occident) HIRED AUTOS _AUTOS S UMBRELLA LIAR — OCCUR EACH OCCURRENCE I s EXCESSLIAD CLAIMS-MADE AGGREGATE I S DEO I RETENTIONS I S WORKERS COMPENSATION I STATUTE ERN. AND EMPLOYERS'LIABILITY YIN A ANYPROPRIETOR/PARTNER/EXECUTNECPA284942727 11/26/2015 1//2612016 E,L.EACHACCIDE1JT S 1,000,000 OFFICER/MEM8EREXCLUOEDI n N!A (Mandatory In NII) E.L.DISEASE•EA EMPLOYEE S 1,000,000 IIyes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT S 1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be oHached If more space Is required) RE: City of Spokane Valley Cily Hall CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Peterson Electric THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN N fEllet is ACCOROANCE WITH THE POLICY PROVISIONS. 5622Spokane,WA 99217 AUTHORIZED REPRESENTATIVE el.,_', 0:Y,,-6,....-,, ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014101) The ACORD name and logo are registered marks of ACORD C1CITY 0F1 3poliane 11707 E Sprague Ave Suite 106 0 Spokane Valley WA 99206 509.921.1000 0 Fax: 509.921.1008 ® citylhatl©spokanevalley.org CITY OF SPOKANE VALLEY REQUEST FOR PROPOSALS New City I-Iall Council Chambers Audio/Visual system Due Date: 12:00 p.m.,April 5,2017 The City of Spokane Valley (the"City") is seeking a vendor to install a pre-design Audio/Visual system in the council chambers of the new city hall through this Request for Proposals ("RFP"). Background information The City of Spokane Valley is a non-charter code city organized under Title 35A RCW,and has a Council-Manager form of government. The City Council consists of seven members elected at- large. The Mayor is elected by his fellow Councilmembers,and serves as the Chair of the Council. The City Manager directs all City operations. The City Manager seeks at all times to develop and implement a"best practices"approach in operating the City government and to achieve a balanced, efficient, economical,and quality service delivery. The City of Spokane Valley incorporated March 31,2003,and is currently the ninth largest city in Washington, encompassing 38.5 square miles. Its current population is approximately 94,000. The City is part of the larger Spokane metropolitan area of approximately 450,000. The City generally considers itself to be a "contract" city, with many core services provided by contract with private or other public entities. The city is in the process of building a new city hall and is looking to put in an audio/visual system in its new council chambers. Vendor will have to coordinate installation with the general contractor and city IT staff. Project needs to be completed by August 31st,2017. Communications All communications related to responding to this RFP are to be directed to Greg Bingaman, IT Specialist at bing@spokanevalley.org spokanevalley.org or (509) 720-5050. Unauthorized contact regarding this RFP with other City employees or City Councilmembers shall result in automatic disqualification. Scope of Work Installation of Sound and AV system in New City Hall Council Chambers,see Exhibit A—Scope of Work,Section 16770—Sound and AV system for details, Exhibit B—Bid drawings. Schedule The City anticipates the following schedule for completion of the RFP process: Request for Proposals for New City Hall Council Chambers sound and AV system Spokane Valley,WA 3/10/2017 RFP publication date: March 23, 2017 RFP submission date: April 5,2017 City decision by: April 8, 2017 Anticipated start date:TBD with General Contractor Deliverables by August 31,2017 How to Respond Submit 2 copies of written responses no later than 12:00 p.m. on April 5,2017 to City of Spokane Valley, Attn: Greg Bingaman, 11707 East Sprague Avenue, Suite 106, Spokane Valley, WA 99206. Limit written responses, excluding attachments,to 5 pages. Submittals shall be signed by authorized representatives of the responding entity. Unsigned proposals shall not be considered. Written proposals not received by 12:00 p.m.on April 5,2017 shall not be considered by the City. The responding entity is responsible for ensuring that written responses are received by the City by the time and date specified herein and accept all risk of late delivery for the method of delivery chosen, regardless of fault. Evaluation Criteria Responses will be evaluated by the City as set forth immediately below: 1. Completed Business Statement. 2. Business agency and history, including qualifications. 4. Samples of work. 5. Ability to meet proposed schedule. 6. Proposed fees,price, and/or costs. The City reserves the right to utilize new or revised evaluation criteria at its sole discretion. Addenda,Modifications and Clarifications 1. The City reserves the right to change the RFP schedule or issue addenda to the RFP at any time. All such addenda will become part of the RFP. The City will provide notification of addenda in the same manner as distribution of the RFP. It is the responder's responsibility to confirm as to whether any addenda have been issued. The City also reserves the right to cancel or reissue the RFP. 2. The City reserves the right to request for any responding entity to clarify its proposal or to supply any additional material deemed necessary to assist in the evaluation of the proposal. Modification of a proposal already received will be considered only if the modification is received prior to the submittal deadline. Any modifications shall be made in writing, executed and submitted in the same form and manner as the original proposal. Evaluation and Selection The City reserves the right to award the contract to the responding entity which best meets the needs and interests of the City, or to reject all responses as set forth below. The following steps are anticipated: Step 1. Receipt and review of proposals and written responses. Step 2. City follow-up with respondents and possible interviews. Step 3. Initial reference and information check. Request for Proposals for New City Hall Council Chambers sound and AV system Spokane Valley,WA 3/22/2017 Step 4. Selection of provider. Step 5. Negotiation of contract. Contract The City's proposed contract,with the terms and conditions, is attached to this RFP as Attachment "B". Please note that the City expects all submitting entities to consent to the City contract, terms and conditions, and does not anticipate agreeing to any modifications or exceptions. Any exceptions or modifications to the contract proposed by an entity must be noted in the responsive submittal. The exception to this is in the drafting of the Scope of Work. The City reserves the right to negotiate and revise any or all contract terms and conditions prior to contract signature. Insurance Requirements General liability insurance of at least$1,000,000 per occurrence$2,000,000 Aggregate Combined Single Limit(CSL);Automobile liability of at least$1,000,000 per accident CSL Rcicetion of Proposals The City reserves the right to reject any or all submittals, portions, or parts thereof. The City reserves the right to obtain services through other means. Non-Collusion Submittal and signature of a proposal swears that the document and proposal is genuine and not a sham or collusive,and not made in interest of any person not named,and that the responding entity has not induced or solicited others to submit a sham offer, or refrain from proposing. No Costs The City shall not be responsible for any costs incurred by any respondents in preparing, submitting,or presenting its response to the RFP or interview process, if applicable. The City shall not be responsible for any costs incurred by the responding entity selected by the City prior to the date of the contract. Non-Endorsement As a result of the selection of a responding entity,the City is neither endorsing nor suggesting the responding entity's services are the best or only solution. The responding entity agrees to make no reference to the City in any literature,promotional material, brochures,sales presentation or the like without prior express written consent from the City. Ownership of Documents Any reports, studies,conclusions and summaries submitted by the responding entity shall become the property of the City. Public Records Under Washington State law, the documents (including ail such items as described in RCW 42.56.010 for the term "writing") submitted in response to this RFP(the "documents") become a public record upon submission to the City, subject to mandatory disclosure upon request by any person, unless the documents are exempted by a specific provision of law. If the City receives a Request for Proposals for New City Hall Council Chambers sound and AV system Spokane Valley,WA 3/22/2017 request for inspection or copying of the documents, it will promptly notify the person submitting the documents to the City (by U.S. mail and electronic mail if the person has provided an e-mail address) and upon written request of such person, received by the City within five days of the providing of such notice, will postpone disclosure of the documents for a reasonable period of time as permitted by law to enable such person to seek a court order prohibiting or conditioning the release of such documents. The City assumes no contractual obligation to enforce any exemption. Request for Proposals for New City Hall Council Chambers sound and AV system Spokane Valley,WA 3/22/2017 Attachment"A" BUSINESS STATEMENT Please complete and submit with your response. 1. Name of business: Evco Sound and Electronics Inc. 2. Business address: 3511 E. Trent Ave. 3. Phone: (509)535-8718 Business fax: (509)535-2795 e-mail joe@evcosound.com 4. Business classification(check all that apply): Individual Partnership Corporation X 5. Federal tax number(UBI number): 600-187-719 6. Name of owner: Kevin Bauer 7. Does the company maintain insurance in amounts specified by the City contract: Yes: X No: If no,describe the differences: S. Are there claims pending against this insurance policy? Yes: No: X If yes, please explain the nature of the claims: 9. Has the company or anybody in the company ever been disqualified or terminated by any public agency? Yes: No: X 10. Proposal offers shall be good and valid until the City completes the award or rejects the proposals. Failure to concur with this condition may result in rejection of the offer. Does the firm accept this condition? Yes: X No: I certify that to the best of my knowledge, the information contained In this proposal is accurate and complete,and that I luta"the legalar horlly to commit this company to a contractual agreement. SIGNATURE: 2 1I / Date: 4/5/2017 PRINT NAME AND TITLE OF SIGNER: Kevin Bauer Request for Proposals for New City Hall Council Chambers sound and AV system Spokane Valley,WA 3122/20 17 *mane alleyx 11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206 509.921.1000 0 Fax: 509.921.1008 • cityhall®spokanevalley.org CITY OF SPOKANE VALLEY REQUEST FOR PROPOSALS New City Hall Council Chambers Audio/Visual system Due Date: 12:00 p.m., April 5,2017 The City of Spokane Valley (the "City") is seeking a vendor to install a pre-design Audio/Visual system in the council chambers of the new city hall through this Request for Proposals ("RFP"). Background information The City of Spokane Valley is a non-charter code city organized under Title 35A RCW, and has a Council-Manager form of government. The City Council consists of seven members elected at- large. The Mayor is elected by his fellow Councilmembers, and serves as the Chair of the Council. The City Manager directs all City operations. The City Manager seeks at all times to develop and implement a"best practices"approach in operating the City government and to achieve a balanced, efficient, economical, and quality service delivery. The City of Spokane Valley incorporated March 31,2003, and is currently the ninth largest city in Washington, encompassing 38.5 square miles. Its current population is approximately 94,000. The City is part of the larger Spokane metropolitan area of approximately 450,000. The City generally considers itself to be a "contract" city, with many core services provided by contract with private or other public entities. The city is in the process of building a new city hall and is looking to put in an audio/visual system in its new council chambers. Vendor will have to coordinate installation with the general contractor and city IT staff. Project needs to be completed by August 31st, 2017. Communications All communications related to responding to this RFP are to be directed to Greg Bingaman, IT Specialist at bing@spokanevalley.org or (509) 720-5050, Unauthorized contact regarding this RFP with other City employees or City Councilmembers shall result in automatic disqualification. Scope of Work Installation of Sound and AV system in New City Hall Council Chambers, see Exhibit A --Scope of Work, Section 16770— Sound and AV system for details, Exhibit B— Bid drawings. Schedule The City anticipates the following schedule for completion of the RFP process: Request for Proposals for New City Hail Council Chambers sound and AV system Spokane Valley,WA 3/10/2017 RFP publication date: March 23, 2017 RFP submission date: April 5, 2017 City decision by: April 8, 2017 Anticipated start date:TBD with General Contractor Deliverables by August 31, 2017 How to Respond Submit 2 copies of written responses no later than 12:00 p.m. on April 5, 2017 to City of Spokane Valley, Attn: Greg Bingaman, 11707 East Sprague Avenue, Suite 106, Spokane Valley, WA 99206. Limit written responses, excluding attachments, to 5 pages. Submittals shall be signed by authorized representatives of the responding entity. Unsigned proposals shall not be considered. Written proposals not received by 12:00 p.m.on April 5,2017 shall not be considered by the City. The responding entity is responsible for ensuring that written responses are received by the City by the time and date specified herein and accept all risk of late delivery for the method of delivery chosen, regardless of fault. Evaluation Criteria Responses will be evaluated by the City as set forth immediately below: 1. Completed Business Statement. 2. Business agency and history, including qualifications. 4. Samples of work. 5. Ability to meet proposed schedule. 6. Proposed fees,price, and/or costs. The City reserves the right to utilize new or revised evaluation criteria at its sole discretion. Addenda,Modifications and Clarifications 1. The City reserves the right to change the RFP schedule or issue addenda to the RFP at any time. All such addenda will become part of the RFP. The City will provide notification of addenda in the same manner as distribution of the RFP. It is the responder's responsibility to confirm as to whether any addenda have been issued. The City also reserves the right to cancel or reissue the RFP. 2. The City reserves the right to request for any responding entity to clarify its proposal or to supply any additional material deemed necessary to assist in the evaluation of the proposal. Modification of a proposal already received will be considered only if the modification is received prior to the submittal deadline. Any modifications shall be made in writing, executed and submitted in the same form and manner as the original proposal. Evaluation and Selection The City reserves the right to award the contract to the responding entity which best meets the needs and interests of the City, or to reject all responses as set forth below. The following steps are anticipated: Step 1. Receipt and review of proposals and written responses. Step 2. City follow-up with respondents and possible interviews. Step 3. Initial reference and information check. Request for Proposals for New City Hall Council Chambers sound and AV system Spokane Valley, \VA 3/22/2017 Step 4. Selection of provider. Step 5. Negotiation of contract. Contract The City's proposed contract, with the terms and conditions, is attached to this RFP as Attachment "B". Please note that the City expects all submitting entities to consent to the City contract, terms and conditions, and does not anticipate agreeing to any modifications or exceptions. Any exceptions or modifications to the contract proposed by an entity must be noted in the responsive submittal. The exception to this is in the drafting of the Scope of Work. The City reserves the right to negotiate and revise any or all contract terms and conditions prior to contract signature. Insurance Requirements General liability insurance of at least$1,000,000 per occurrence $2,000,000 Aggregate Combined Single Limit(CSL); Automobile liability of at least$1,000,000 per accident CSL Rejection of Proposals The City reserves the right to reject any or all submittals, portions, or parts thereof. The City reserves the right to obtain services through other means. Non-Collusion Submittal and signature of a proposal swears that the document and proposal is genuine and not a sham or collusive, and not made in interest of any person not named, and that the responding entity has not induced or solicited others to submit a sham offer, or refrain from proposing. No Costs The City shall not be responsible for any costs incurred by any respondents in preparing, submitting,or presenting its response to the RFP or interview process, if applicable. The City shall not be responsible for any costs incurred by the responding entity selected by the City prior to the date of the contract. Non-Endorsement As a result of the selection of a responding entity, the City is neither endorsing nor suggesting the responding entity's services are the best or only solution. The responding entity agrees to make no reference to the City in any literature,promotional material, brochures, sales presentation or the like without prior express written consent from the City. Ownership of Documents Any reports, studies, conclusions and summaries submitted by the responding entity shall become the property of the City. Public Records Under Washington State law, the documents (including all such items as described in RCW 42.56.010 for the term "writing") submitted in response to this RFP (the "documents") become a public record upon submission to the City, subject to mandatory disclosure upon request by any person, unless the documents arc exempted by a specific provision of law. If the City receives a Request for Proposals for New City Hall Council Chambers sound and AV system Spokane Valley, \VA 3/22/2017 request for inspection or copying of the documents, it will promptly notify the person submitting the documents to the City (by U.S. mail and electronic mail if the person has provided an e-mail address) and upon written request of such person, received by the City within five days of the providing of such notice, will postpone disclosure of the documents for a reasonable period of time as permitted by law to enable such person to seek a court order prohibiting or conditioning the release of such documents. The City assumes no contractual obligation to enforce any exemption. Request for Proposals for New City Hall Council Chambers sound and AV system Spokane Valley,WA • 3/2212017 e Attachment"A" BUSINESS STATEMENT Please complete and submit with your response. 1. Name of business: 2. Business address: 3. Phone: Business fax: e-mail: 4. Business classification(check all that apply): Individual Partnership Corporation 5. Federal tax number(UB1 number): 6. Name of owner: 7. Does the company maintain insurance in amounts specified by the City contract: Yes: No: If no, describe the differences: 8. Are there claims pending against this insurance policy? Yes: No: If yes, please explain the nature of the claims: 9. Has the company or anybody in the company ever been disqualified or terminated by any public agency? Yes: No: 10. Proposal offers shall be good and valid until the City completes the award or rejects the proposals. Failure to concur with this condition may result in rejection of the offer. Does the firm accept this condition? Yes: No: I certify that to the best of my knowledge, the information contained in this proposal is accurate and complete, and that I have the legal authority to commit this company to a contractual agreement. SIGNATURE: Date: PRINT NAME AND TITLE OF SIGNER: Request for Proposals for New City Hall Council Chambers sound and AV system Spokane Valley,WA 3/22/2017 Attachment"B", example for reference only AGREEMENT FOR SERVICES <Consultant> THIS AGREEMENT is made by and between the City of Spokane Valley, a code City of the State of Washington, hereinafter"City" and <name of Consultant, hereinafter"Consultant,"jointly referred to as"Parties." IN CONSIDERATION of the terms and conditions contained herein, the Parties agree as follows: 1. Work to Be Performed. Consultant shall provide all labor, services, and material to satisfactorily complete the Scope of Services, attached as Exhibit A. A. Administration. The City Manager or designee shall administer and be the primary contact for Consultant. Prior to commencement of work, Consultant shall contact the City Manager or designee to review the Scope of Services,schedule,and date of completion. Upon notice from the City Manager or designee, Consultant shall commence work, perform the requested tasks in the Scope of Services,stop work,and promptly cure any failure in performance under this Agreement. B. Representations. City has relied upon the qualifications of Consultant in entering into this Agreement. By execution of this Agreement, Consultant represents it possesses the ability, skill, and resources necessary to perform the work and is familiar with all current laws, rules, and regulations which reasonably relate to the Scope of Services. No substitutions of agreed-upon personnel shall be made without the prior written consent of City. Consultant represents that the compensation as stated in paragraph 3 is adequate and sufficient for the timely provision of all professional services required to complete the Scope of Services under this Agreement. Consultant shall be responsible for the technical accuracy of its services and documents resulting therefrom, and City shall not be responsible for discovering deficiencies therein. Consultant shall correct such deficiencies without additional compensation except to the extent such action is directly attributable to deficiencies in City-furnished information. C. Standard of Care. Consultant shall exercise the degree of skill and diligence normally employed by professional consultants engaged in the same profession, and performing the same or similar services at the time such services are performed. D. Modifications. City may modify this Agreement and order changes in the work whenever necessary or advisable. Consultant will accept modifications when ordered in writing by the City Manager of designee, so long as the additional work is within the scope of Consultant's area of practice. Compensation for such modifications or changes shall be as mutually agreed between the Parties. Consultant shall make such revisions in the work as are necessary to correct errors or omissions appearing therein when required to do so by City without additional compensation. 2. Term of Contract. This Agreement shall be in full force and effect upon execution and shall remain in effect until completion of all contractual requirements have been met as determined by City. Consultant Request for Proposals for New City Hall Council Chambers sound and AV system Spokane Valley, WA 3/22/2017 shall complete its work by <date>,20_, unless the time for performance is extended in writing by the Parties. Either Party may terminate this Agreement for material breach after providing the other Party with at least 10 days' prior notice and an opportunity to cure the breach. City may,in addition,terminate this Agreement for any reason by 10 days' written notice to Consultant. In the event of termination without breach, City shall pay Consultant for all work previously authorized and satisfactorily performed prior to the termination date. 3. Compensation. (Option A: If using Option A, delete option B and delete these yellow sections) City agrees to pay Consultant$ ,(which includes Washington State Sales Tax if any is applicable) as full compensation for everything done under this Agreement, as set forth in Exhibit B. Consultant shall not perform any extra,further,or additional services for which it will request additional compensation from City without a prior written agreement for such services and payment therefore. (Option B: If using Option B, delete option A and delete these yellow sections) City agrees to pay Consultant an agreed upon hourly rate up to a maximum amount of$ as full compensation for everything done under this Agreement, as set forth in Exhibit B. Consultant shall not perform any extra, further, or additional services for which it will request additional compensation from City without a prior written agreement for such services and payment therefore. 4. Payment. Consultant shall be paid monthly upon presentation of an invoice to City. Applications for payment shall be sent to the City Finance Department at the below-stated address. City reserves the right to withhold payment under this Agreement for that portion of the work(if any)which is determined in the reasonable judgment of the City Manager or designee to be noncompliant with the Scope of Services, City standards, City Code, and federal or state standards. 5. Notice. Notices other than applications for payment shall be given in writing as follows: TO THE CITY: TO THE CONSULTANT: Name: Christine Bainbridge, City Clerk Name: Phone: (509) 921-1000 Phone: Address: 11707 East Sprague Ave., Suite 106 Address: Spokane Valley, WA 99206 (After September 1, 2017: 10210 East Sprague Avenue Spokane Valley, WA 99206) 6. Applicable Laws and Standards. The Parties, in the performance of this Agreement, agree to comply with all applicable federal, state, and local laws and regulations. Consultant warrants that its designs, construction documents, and services shall conform to all federal, state, and local statutes and regulations. 7. Certification Re.ardin• Debarment Sus aension and Other Res )onsibilit Matters — Prima). Covered Transactions. A. By executing this Agreement, the Consultant certifies to the best of its knowledge and belief that it and its principals: Request for Proposals for New City Hall Council Chambers sound and AV system Spokane Valley,\VA 3/22/2017 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; 2. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (A)(2) of this certification; and 4. Have not within a three-year period preceding this application/proposal had one or more public transactions (federal, state, or local)terminated for cause or default. B. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this Agreement. 8. Relationship of the Parties. It is understood and agreed that Consultant shall be an independent contractor and not the agent or employee of City, that City is interested in only the results to be achieved, and that the right to control the particular manner, method, and means in which the services are performed is solely within the discretion of Consultant. Any and all employees who provide services to City under this Agreement shall be deemed employees solely of Consultant. The Consultant shall be solely responsible for the conduct and actions of all its employees under this Agreement and any liability that may attach thereto. 9. Ownership of Documents, All drawings, plans, specifications, and other related documents prepared by Consultant under this Agreement are and shall be the property of City, and may be subject to disclosure pursuant to chapter 42.56 RCW or other applicable public record laws. The written, graphic, mapped, photographic, or visual documents prepared by Consultant under this Agreement shall, unless otherwise provided, be deemed the property of City. City shall be permitted to retain these documents, including reproducible camera-ready originals of reports,reproduction quality mylars of maps,and copies in the form of computer files, for the City's use, City shall have unrestricted authority to publish, disclose, distribute, and otherwise use, in whole or in part,any reports,data,drawings,images,or other material prepared under this Agreement, provided that Consultant shall have no liability for the use of Consultant's work product outside of the scope of its intended purpose. 10.Records. The City or State Auditor or any of their representatives shall have full access to and the right to examine during normal business hours all of Consultant's records with respect to all matters covered in this Agreement. Such representatives shall be permitted to audit, examine, make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, and record of matters covered by this Agreement for a period of three years from the date final payment is made hereunder. 11. Insurance. Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by Consultant,its agents,representatives,employees,or subcontractors. Request for Proposals for New City Hall Council Chambers sound and AV system Spokane Valley,WA 3/22/2017 A. Minimum Scope of Insurance. Consultant shall obtain insurance of the types described below: 1. Automobile liability insurance covering all owned, non-owned, hired, and leased vehicles. Coverage shall be written on Insurance Services Office(ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. 2. Commercial general liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises,operations,stop-gap independent contractors and personal injury, and advertising injury. City shall be named as an additional insured under Consultant's commercial general liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO CG 20 26. 3. Workers' compensation coverage as required by the industrial insurance laws of the State of Washington. B. Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 1. Automobile liability insurance with a minimum combined single limit for bodily injury and property damage of no less than$1,000,000 per accident. 2. Commercial general liability insurance shall be written with limits no less than $1,000,000 for each occurrence, and$2,000,000 for general aggregate. C.Other Insurance Provisions. The policies are to contain,or be endorsed to contain,the following provisions for automobile liability and commercial general liability insurance: 1. Consultant's insurance coverage shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by City shall be in excess of Consultant's insurance and shall not contribute with it. 2. Consultant shall fax or send electronically in.pdf format a copy of insurer's cancellation notice within two business days of receipt by Consultant. 3. If Consultant maintains higher insurance limits than the minimums shown above, City shall be insured for the full available limits of commercial general and excess or umbrella liability maintained by Consultant, irrespective of whether such limits maintained by Consultant are greater than those required by this Agreement or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by Consultant. 4. Failure on the part of Consultant to maintain the insurance as required shall constitute a material breach of the Agreement, upon which the City may, after giving at least five business days' notice to Consultant to correct the breach, immediately terminate the Agreement, or at its sole discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to City on demand, or at the sole discretion of the City, offset against funds due Consultant from the City. Request for Proposals for New City Hall Council Chambers sound and AV system Spokane Valley, WA 3/22/2017 D.Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Evidence of Coverage. As evidence of the insurance coverages required by this Agreement, Consultant shall furnish acceptable insurance certificates Ito the City Clerk at the time Consultant returns the signed Agreement, which shall be Exhibit C. The certificate shall specify all of the parties who are additional insureds, and shall include applicable policy endorsements, and the deduction or retention level. Insuring companies or entities are subject to City acceptance. if requested, complete copies of insurance policies shall be provided to City. Consultant shall be financially responsible for all pertinent deductibles,self-insured retentions, and/or self-insurance. 12. indemnification and Hold Harmless. Consultant shall, at its sole expense, defend, indemnify, and hold harmless City and its officers, agents,and employees,from any and all claims, actions,suits, liability, loss, costs, attorney's fees, costs of litigation, expenses, injuries, and damages of any nature whatsoever relating to or arising out of the wrongful or negligent acts, errors, or omissions in the services provided by Consultant, Consultant's agents, subcontractors, subconsultants, and employees to the fullest extent permitted by law, subject only to the limitations provided below. Consultant's duty to defend, indemnify, and hold City harmless shall not apply to liability for damages arising out of such services caused by or resulting from the sole negligence of City or City's agents or employees pursuant to RCW 4.24.115. Consultant's duty to defend, indemnify,and hold City harmless against liability for damages arising out of such services caused by the concurrent negligence of (a) City or City's agents or employees, and (b) Consultant, Consultant's agents, subcontractors, subconsultants and employees, shall apply only to the extent of the negligence of Consultant,Consultant's agents,subcontractors,subconsultants,and employees. Consultant's duty to defend, indemnify, and hold City harmless shall include, as to all claims, demands, losses, and liability to which it applies, City's personnel-related costs, reasonable attorneys' fees, the reasonable value of any services rendered by the office of the City Attorney,outside consultant costs,court costs, fees for collection,and all other claim-related expenses. Consultant specifically and expressly waives any immunity that may be granted it under the Washington State Industrial Insurance Act, Title 51 RCW. These indemnification obligations shall not be .limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable to or for any third party under workers' compensation acts, disability benefit acts, or other employee benefits acts. Provided, that Consultant's waiver of immunity under this provision extends only to claims against Consultant by City, and does not include, or extend to, any claims by Consultant's employees directly against Consultant. Consultant hereby certifies that this indemnification provision was mutually negotiated. 13.Waiver. No officer,employee,agent,or other individual acting on behalf of either Party has the power, right,or authority to waive any of the conditions or provisions of this Agreement. A waiver in one instance shall not be held to be a waiver of any other subsequent breach or nonperformance. All remedies afforded in this Agreement or by law shall be taken and construed as cumulative and in addition to every other remedy provided herein or by law. Failure of either Party to enforce at any time any of the provisions of this Agreement or to require at any time performance by the other Party of any provision hereof shall in no Request for Proposals for New City Hall Council Chambers sound and AV system Spokane Valley, WA 3/22/2017 way be construed to be a waives'of such provisions nor shall it affect the validity of this Agreement or any part thereof. 14. Assignment and Delegation. Neither Party may assign, transfer, or delegate any or all of the responsibilities of this Agreement or the benefits received hereunder without prior written consent of the other Party. 15. Subcontracts. Except as otherwise provided herein, Consultant shall not enter into subcontracts for any of the work contemplated under this Agreement without obtaining prior written approval of City. 16. Confidentiality. Consultant may, from time-to-time, receive information which is deemed by City to be confidential. Consultant shall not disclose such information without the prior express written consent of City or upon order of a court of competent jurisdiction. 17. Jurisdiction and Venue, This Agreement is entered into in Spokane County, Washington. Disputes between City and Consultant shall be resolved in the Superior Court of the State of Washington in Spokane County. Notwithstanding the foregoing, Consultant agrees that it may, at City's request, be joined as a party in any arbitration proceeding between City and any third party that includes a claim or claims that arise out of, or that are related to Consultant's services under this Agreement. Consultant further agrees that the Arbitrator(s)' decision therein shall be final and binding on Consultant and that judgment may be entered upon it in any court having jurisdiction thereof. 18. Cost and Attorney's Fees. The prevailing party in any litigation or arbitration arising out of this Agreement shall be entitled to its attorney's fees and costs of such litigation(including expert witness fees). 19. Entire Agreement. This written Agreement constitutes the entire and complete agreement between the Parties and supersedes any prior oral or written agreements. This Agreement may not be changed, modified, or altered except in writing signed by the Parties hereto. 20.Anti-kickback. No officer or employee of City, having the power or duty to perform an official act or action related to this Agreement shall have or acquire any interest in this Agreement, or have solicited, accepted, or granted a present or future gift, favor,service,or other thing of value from any person with an interest in this Agreement. 21. Business Registration. Prior to commencement of work under this Agreement, Consultant shall register with the City as a business if it has not already done so. 22. Severability. If any section,sentence, clause,or phrase of this Agreement should be held to be invalid for any reason by a court of competent jurisdiction, such invalidity shall not affect the validity of any other section, sentence,clause, or phrase of this Agreement. Request for Proposals for New City Hall Council Chambers sound and AV system Spokane Valley, WA 3/22/2017 23. Exhibits, Exhibits attached and incorporated into this Agreement are: A. Scope of Services B. Fee proposal C. Insurance Certificates The Parties have executed this Agreement this_day of ,20 . CITY OF SPOKANE VALLEY Consultant: Mark Calhoun, City Manager By: Its: Authorized Representative ATTEST: Christine Bainbridge, City Clerk APPROVED AS TO FORM: Office of the City Attorney Request for Proposals for New City Hall Council Chambers sound and AV system Spokane Valley,WA 3/22/2017 EXHIBIT A-SCOPE OF WORK SECTION 16770-SOUND AND AV SYSTEMS PART 1—GENERAL PROVISIONS A. Work under this contract includes all labor, materials,tools,transportation services, supervision, coordination, etc., necessary to complete the installation of the sound and Audio Visual (AV) systems, as described in these specifications and illustrated on the associated drawings. The systems include the following major items: 1. Complete sound reinforcement and AV systems including speakers, amplifiers, processors, switchers, mixers, outboard processing equipment, and other related equipment. 2. Cables and control wiring. 3. Equipment rack(s). 4. Control equipment. 5. All networked AV systems will be on the City network. VLANs will be provided as needed by the City. B. The Contractor shall also provide: 1. Verification of dimensions and conditions at the job site. 2. Preparation of submittal information. 3. Installation pursuant to the contract documents, manufacturer's recommendations, and all applicable code requirements. 4. Initial tests and adjustments, written report, and documentation. 5. Instructions for operating personnel; preparation of user manuals. 6. Maintenance services; warranty. RESPONSIBILITY AND RELATED WORK A. The Contractor will have a two week window in which to relocate, integrate and test the owner-provided equipment. Close coordination is required between the Contractor, the owner and other building trades. Page 1 of 27 B. The Contractor shall meet the adopted construction schedule and attend weekly project meetings. The substantial completion date is currently anticipated to be August 31, 2017, but may be moved up depending on a number of factors. C. Coordinate work with the owner, general and electrical subcontractors, and the scheduled work of other trades. D. The Contractor shall be responsible for supplying specialty boxes to the electrical contractor for installation if required. E. Conduit; wireways; floor, wall, pull, and junction boxes; and AC power circuits and ground wiring to the project will be provided by the electrical subcontractor. This shall not, however, relieve the Contractor from responsibility for a complete working system, and coordination with the electrical contractor is required to achieve a proper conduit system. F. AC power shall be distributed within the sound and AV system racks by the sound and AV system installer. G. Contractor shall supply accessories and minor equipment needed for a complete system, even if not specifically mentioned herein or on the drawings, without claim for additional payment. H. The Contractor shall be responsible for providing a complete working system pursuant to the specifications and drawings. Any discrepancies shall be brought to Architects West, the architect on the project, including part numbers or quantities before bid. Failure to provide such notification shall preclude a claim for additional payment. Obtain all permits necessary for the execution of any work pertaining to the installation, or any operation by the owner, J. Execute all work pursuant to the National Electric Code, the National Electrical Safety Code, and all applicable local and state codes, ordinances, and regulations. If a conflict develops between the contract documents and the appropriate codes, and which is reported to the architect prior to bid opening, Architects West will prepare the necessary clarification. Where a conflict is reported after contract award, propose a resolution of the conflict and, upon approval, perform work. REFERENCES A. National Fire Protection Association (N.F.P.A.). B. National Electrical Code (N.E.C.). Page 2 of 27 C. American National Safety Institute (A.N.S.L). D. Electronics Industries Association (E.I.A,). E. Sound System Engineering(2nd Edition), Davis and Davis, Howard W.Sams, 1987. F. Audio System— Design and Installation, Giddings, Howard W. Sams, 1990. G. Related Requirements: All provisions of the Contract, including Division 1, apply to work specified in each section of this Division 16. Section 16010: Electrical —General. Section 16110: Raceway System. Section 16120: Wire and Cable. Section 16134: Outlet Boxes. Section 16147: Device Boxes. Section 16700: Signal and Communications Systems. Section 16741: Sound Systems. SYSTEMS DESCRIPTION A. Sound Reinforcement System, 1, The sound reinforcement system shall consist of the following: a. Integrate the owner's wireless microphone systems into the Council Chambers sound system. b. Provide an interface to owner's telephone system for distribution of the Council meeting audio and owner's background music source (switch selectable) to the music on-hold input of the telephone system. B. AV System. 1. The AV system shall consist of the following: a. The AV system shall consist of several different HDMI and VGA video input locations that can be routed as desired to 8 to 10 different display locations. There shall be video inputs at the Clerk's desk, the podium, and from the Page 3 of 27 owner's existing production switcher. There shall be video displays in several locations in the chambers with locations to be determined. The lobby shall have two displays with the ability to route any desired video to these displays. At the core of the system shall be a 16 input, 16 output high resolution video switcher. This switcher shall also provide video to the production switcher and to two other peripheral rooms in the building. The integrated control system shall provide control of the AV system, along with full control and recall-ability of the sound system. b. Contractor shall provide products as specified. Substitution is allowed only if a specified product becomes unavailable. Refer to the Substitutions paragraph within these specifications. SUBMITTALS A. Submit all shop drawings and submittals pursuant to project standards. Quantities listed herein are the minimum required of Contractor. B. Shop drawings and submittal data shall contain sufficient information to describe the work to be performed. Drawings shall be executed at an appropriate scale, not smaller than 1/8" = 1'0". Submit one reproducible shop drawing set and six blueline sets of drawings; submit six copies of catalog data sheets (8-1/2" x 11') NEATLY BOUND IN SETS. Submit all shop drawing information at the same time. Information shall include but not necessarily be limited to: 1. Wiring diagrams. Complete, detailed wiring diagrams for all systems, based on the contract documents and detailed wiring of connections, both at equipment and between equipment racks and wiring in conduit. 2. Loudspeaker locations, loudspeaker type, video display locations and types, mounting/rigging methods, and total speaker and display assembly weight. 3. Drawings describing fabrication of consoles, enclosures, supports, tables, etc. 4. Location of all equipment within racks, consoles, touch panels wall or on tables, with dimensions, wire routing and cabling within housings; AC power outlet and terminal strip locations. Page 4 of 27 5. Custom Plates. Provide complete shop drawings on custom fabricated plates or panels. Drawings to include dimensioned locations of components, component types, engraving information, and plate material and color. 6. Schematic drawings of any custom circuitry or equipment modifications, including connector pinouts and component lists. 7. A material list of all equipment shall be furnished arranged in specification order. This list shall be followed by catalog data sheets, arranged in specification order, of all equipment to be furnished. Where a data sheet shows more than one product, indicate the model being proposed with an arrow or other appropriate symbol. Failure to provide the submittal material arranged in the same order as the specification material shall result in submittal rejection. C. Final inspection Notification Report. Two copies of a typed, neatly prepared checkout report for each piece of equipment and the entire system shall be prepared and submitted; it shall include: 1. A complete listing of every piece of equipment, the date it was tested and by whom, the results and date re-tested (if failure occurred during any previous tests). 2. The final report shall indicate that every device tested successfully. 3. A performance test report indicating that the system meets all of the installer's testing requirements. D. Contract close-out submittals: 1. Keep a complete set of drawings on the job, note any changes made during installation, and submit one corrected set of reproducible drawings showing work as installed. 2. Submit the following data for review, prepared as indicated, at least one week prior to acceptance testing (exceptions noted): a. System Reference Manual. Furnish three copies in binders, sized to hold the material. Provide tabular dividers with permanent legends for the following sections: (1) System operation and instructions. Prepare a complete and typical procedure for the operation of the equipment as a system, organized by subsystem Page 5 of 27 1 or activity. This procedure shall describe the operation of all system capabilities. Assume the intended reader of the manual to be technically inexperienced and unfamiliar with this facility. (2) A list of all equipment, indicating manufacturer, model, serial number, and equipment rack location. Update following acceptance testing, if changed. (3) As-built wiring diagrams and system block diagrams. A list of settings of all semi-fixed controls and speaker information as applicable. Update following acceptance testing. (4) Photographically-reproduced schematic wiring diagrams of each major sub-system, based on the as-built documentation, at a reduced scale which is easy to handle but fully legible. Maintenance instructions, including installer's maintenance phone number(s)and hours; maintenance schedule; description of products recommended or provided for maintenance purposes; and instructions for the proper use of these products. (5) Any other pertinent data generated during the project or required for future service. QUESTIONS Submit questions about the drawings and specifications to the engineer in writing. Replies will be issued to all bidders of record as addenda to the drawings and specifications and will become part of the Contract Documents. The engineer and owner will not be responsible for oral clarification. Questions received less than 72 hours before the bid opening will not be answered. SUBSTITUTIONS A. Request for substitutions shall be submitted using the form contained in this document package. Requests shall be submitted to the engineer no later than one week before the bid opening. Confirmation of the acceptance of substitutions shall be issued to all bidders of record as addenda to the drawings and specifications and shall become part of the Contract Documents. The engineer and owner will not be responsible for oral clarification. Page 6 of 27 A. Substitutions after bid award shall only be considered when a product becomes unavailable through no fault of the Contractor. B. Document each request with complete data substantiating compliance of proposed substitution with Contract Documents. QUALITY ASSURANCE: A. Qualifications of Experience. The following criteria shall be used as a standard for judging installation qualification and project experience: 1. Installing Contractor to have previously installed jobs of similar magnitude completed within the last seven years. Similar magnitude includes: equal or larger venue size, system cost, and complexity. Provide evidence of at least three such completed job within 100 miles of Spokane for inspection by the owner and engineer. Information to include project scope, system description, and system cost. 2. Installing Contractor to have at least five years of experience with equipment and systems of the types specified. 3. The installing Contractor shall be able to provide on-site service within 4 hours of a service call.The Contractor shall be a franchised dealer and authorized service facility for the major brands specified. Companies not meeting these requirements listed above will be deemed by the City as not responsible bidders. 4. To qualify as a bidder, the installation shall be made by a licensed and bonded contractor holding a valid Electrical Contractor's License and Administrator's Certificate as prescribed by the state of Washington. All work covered by this specification is to be performed by a holder of a current state of Washington Specialty Electrician for limited energy systems. 5. The installing Contractor shall have staffing and computer systems to produce acceptable quality shop drawings and project record documents. Schematic diagrams, speaker location, orientation, rigging, fabrication, and layout details to be produced using AutoCAD 2014 or newer. 6. The Contractor shall employ individuals with advanced training in the proper installation of high level speaker systems and AV control systems. Page 7 of 27 B. Contractor Qualification Submittals. Submittals for qualification must include all of the following: 1. A description of the installing Contractor's fulfillment of qualifications and experience in all areas listed in the prior section A, under Quality Assurance. 2. A brief company description outlining company history including how long the company has been in business, the number of personnel employed, etc. 3. Representative project list. Include a project description and a reference point of contact. 4. Samples of project documentation. Include schematic diagrams, speaker orientation and rigging details, panel fabrication details, and any other applicable documentation. 5. Contractors who are approved by addenda may submit pricing as an alternate. PROJECT CONDITIONS A. Verify all conditions on the jobsite applicable to this work. Notify the architect in writing of discrepancies, conflicts, or omissions promptly upon discovery. B. The drawings diagrammatically show cables, conduit, wiring, and arrangements of equipment fitting the space available without interference. If conditions exist at the jobsite which make it impossible to install work as shown, recommend solutions and/or submit drawings to the architect for approval, showing how the work may be installed. ACCEPTANCE TESTING A. Upon completion of installation and initial tests and adjustments specified in Part 3,acceptance testing shall be performed by the architect's engineer or representative. B. Provide personnel familiar with all aspects of the system to assist during acceptance testing in accordance with Part 3 of this specification. C. The process of acceptance testing the system may necessitate moving and adjusting certain component parts; perform such adjustments without claim for additional payment. Page 8 of 27 WARRANTY A. Installer shall warrant equipment to be free of defects in materials and workmanship for not less than one year after date of substantial completion. Defects occurring in labor or materials within the one-year warranty shall be rectified by replacement or repair. Within the warranty period, provide answers to service calls and requests for information within a 4-hour period, and repair or replace any faulty item within a 72- hour period without charge, including parts and labor. B. This warranty shall not void specific warranties issued by manufacturers for greater periods of time, nor shall it void any rights guaranteed to the owner by law. C. Contractor to provide owner with exact beginning and ending dates of the warranty period. Include the name of the person to call for service with a telephone number. This information to be part of project record drawings. PART 2 - PRODUCTS ACCEPTABLE MANUFACTURERS A. Model numbers and manufacturers included in this specification are listed as a standard of quality. Equivalent substitutions may be allowed. Any proposed substitutions shall meet all specifications of the specified equipment. B. Other qualified manufacturers may be considered, subject to approval by owner and engineer, after review of complete technical data. C. These specifications are based upon the system components as manufactured by Crestron control and input devices, TOA and JBL Professional Loudspeakers, QSC Audio Amplifiers, QSC Integral Signal Processing,Yamaha mixing consoles,Shure Brothers Microphone Systems, and other ancillary products. GENERAL A. All equipment and materials shall be new, and shall conform to applicable UL, CSA, and ANSI provisions. Care should be exercised during installation to prevent scratches, dents, chips, etc. B. Regardless of the length or completeness of the descriptive paragraph herein, each device shall meet all of its published manufacturer's specifications. Verify performance as required. Where two or more acceptable products are listed, the installer may use either at his option. Page 9 of 27 C. Install all rack mounted equipment with black 10-32 button head machine screws with Allen drive or stainless steel 10-32, oval head machine screws, Phillips drive. D. Provide shaft locks or security covers on all non-user operated equipment having front panel controls. Install this equipment at the conclusion of acceptance testing as described in Part 3. E. Provide engraved labels at the front and rear of all signal processing equipment mounted in racks. Mount labels on the equipment and attach in a neat, plumb, and permanent manner. Embossed labels will not be accepted. Provide engraved labels at the rear only of equipment mounted in furniture consoles. F. Custom rack panels shall be 1/8" thick aluminum, standard EIA sizes, brushed black anodized finish unless otherwise noted. (Brush in direction of aluminum grain only.) Custom connector plates (speaker, microphone, etc.) are typically stainless steel; however, it is installer's responsibility to verify plate finish with the architect. Plastic plates shall not be accepted. G. All engraving shall be 1/8" block sans serif characters unless noted otherwise. On dark panels or pushbuttons, letters shall be white; on stainless steel brushed natural aluminum plates, or light-colored pushbuttons, letters shall be black. H. Mount trim potentiometers, custom circuit cards, relays, and transformers (except large 70V units) in shielded enclosures, and mark their function and connections with engraved labels. Pursuant to IEC-268 standard, all XLR connectors shall be wired pin 2 high, pin 3 low, and pin 1 shield. EQUIPMENT SUPPLIER A. All sound and AV system equipment as specified shall be supplied and installed by authorized factory distributors. B, All components and materials supplied to be new, of the manufacturer's latest model, and accompanied by full manufacturer's warranty. C. Single Source Responsibility. Provide material produced by a single manufacturer for each type of material or equipment item. D. The sound reinforcement and AV system contractor shall furnish and install all materials, even though not specifically mentioned herein, which are necessary for the proper implementation of the system so that the Page 10 of 27 system shall perform the functions listed herein in compliance with all the specified requirements. Only race way and wire pulling can be sub bid out of this section. System supplier is responsible for system wire and installing all devices. QUALITY ASSURANCE Manufacturer's Qualifications Firm (material producer) with more than three years of production experience, whose published literature clearly indicates general compliance of products with requirements of this section. PART 3 — PRODUCTS MATERIALS . The speaker system shall be constant voltage and provide for even distribution of sound throughout the facility and as indicated on the drawings. The AV system shall be professional quality and provide video distribution, selectivity, recording, broadcast capabilities and ease of use for the end user. A. Speakers. 1. Council Room mid/high frequency speakers. a. System type: Modular compact two-way full range. b. Frequency Response: 70--20,000Hz. c. Sensitivity: 97 dB SPL 1w/1m in 45-degree mode. d. Power handling: 200 watts continuous, 600 watts peak. e. Transducers:4-4.72" LF cone, 12-1.0" direct radiating dome tweeters. f. TOA HX-5B (BLACK). Provide wall-mounting hardware and safety cables with attachment points, TOA HY-PF1B flying hardware. Quantity and location as shown on the drawings. g. Successful contractor shall provide within their submittal an EASE model of their design. 2. Council Chambers low frequency speakers. a. System type: Subwoofer. b. Frequency Response: 40— 1.2 kHz. Page 11 of 27 c. Sensitivity: 90 dB SPL. d. Power Handling: 600 watts continuous. e. Transducers: 12" high power subwoofer. f. TOA FB-120B (BLACK), Provide flying hardware and safety cables with attachment points, TOA HY-PF1B (BLACK) flying hardware. Quantity two. 3. Council and Conference Room Ceiling Speakers. a. System type: Two-way full range coaxial speaker system. b. Frequency response: 55-20,000Hz. c. Power Handling: 150 watts program, 75 watts continuous. d. Transducer: 6.5" LF with a 1" soft dome w/dampening, ferrofluid-cooled. e. JBL Control 47C/T with speaker with MTC-47NC new construction bracket for hard lid areas. Quantity as shown on the drawings. 4. Lobby Surface Wail Speakers. a. System type: Two-way full range speaker system. b. Frequency Response: 45-20,000Hz. c. Power Handling: 240 watts program, 90 watts continuous. d. Transducer: 8" LF with a 1" PEI diaphragm tweeter w/fluid cooling. e. JBL Control 28-1 with speaker with integral mounting hardware. Quantity as shown on the drawings. 5. Control room monitor speakers. a. System type: Two-way full range studio monitor speaker system. b. Frequency Response: 37-24kHz. c. Power Amplifier: 56 watts Class D low frequency and high frequency. Page 12 of 27 d. Transducer: 8" LF with a HF 1" soft dome tweeter. e. JBL LSR308 powered studio monitor speaker. Quantity two. B. Digital Signal Processor Base Bid. 1. System type: Modular Integrated System Platform with Dante. 2. On-board slots accommodating all Q-SYS I/O cards. Quantity eight. 3. QSC Core 500i card cage. Quantity one. 4. QSC CIML4 input cards. Quantity two. 5. QSC COL4 output cards. Quantity two. 6. QSC CODP4 4 channel dataport cards. Quantity two. 7. QSC CDN64 Dante card. Quantity one. 8. QSC DPC-6 dataport cables. Quantity four. 9. QSC CR1 Card riser filler plate. Quantity one. 10. Pakedge S3-24P-01-US 24 PoE+gigabit switch. Quantity one. C. Amplifiers. 1. 70-volt distributed speaker systems amplifiers. a. Power Handling: 220 watts per channel 70 volt, with dataports and 250 watts per channel 70 volt bridged mode. b. Frequency Response: 20-20kHz. c. Signal to Noise Ratio: -100dB. d. QSC CX204V, Council Chambers, quantity as shown on drawings. e. QSC SPA2-60 Conference Room N104. quantity as shown on the drawings. 2. Amplifier Council Chambers main line arrays. a. Power handling: 1,200 watts per channel 8 ohms x 4. b. Frequency Response: 20-20kHz c. Signal to Noise Ratio: -101dB. Page 13 of 27 d. QSC CDX4.6Q quantity as shown on the drawings. D. Sound and AV cable/hardware. 1. Jacketed full range distributed speaker cable, West Penn 224, 16 AWG UTP. 2. Jacketed full range and sub-woofer line array speaker cable, West Penn 227, 12 AWG UTP. 3. Jacketed CAT6 Dante cable, West Penn 4246, 22 AWG, CAT6 cable. 4. Jacketed microphone and line level cable, West Penn 291 and 454, 22 AWG STP locations as shown on the drawings. 5. Crestron DM-CBL-8G-P Digital Media 8G+ plenum cable. 6. Dais input plate: Provide a single gang input plate with one-XLR female mic input. 7. Provide a two gang record output plate for Council meeting recording located at the Clerk's desk with quantity two -3.5mm record output receptacles with Extron ASA141 balanced to unbalanced audio transformers. 8. Floor pockets. a. Provide tie line receptacles in audience floor pockets provided by others with one -XLR female and one XLR male at each location shown on the drawings. 9. Provide quantity. One RDL RU-MLD4T 1X4 mic/line distribution amplifier located in the equipment rack. Provide RU-RASA 1RU rack mount hardware, PS-24AS power supply and quantity. Two - AMS-HR6 receptacle mounting panel for a patchable press feed and connectivity to floor box tie line locations. Provide connectors pursuant to bid drawings. 10. Provide proper summing of stereo unbalanced audio signals to balanced mono using an Extron ASA141 stereo to mono balancing transformer. Quantity as required. 11. Provide a logic controlled relay to accomplish switching the owner's telephone music on-hold input between standard music on hold and Council meeting audio. RDL ST-LCR2 logic controlled relay with PS-24AS power supply. Refer to system drawings. Page 14 of 27 12. Clerk's mixer location equipment rack location: Provide one pair - rack rails shall be Lowell Model RRTF-7. The rails shall be fabricated from 11 gauge steel and have a black powder epoxy finish. Each rail shall measure seven rack units and be tapped on one side to accept threaded 10-32 screws. The rails shall also feature a printed scale showing rack unit increments. Rails shall be cut to 4RU length and mounted per design drawings. C. Microphone. 1. Wireless microphone. a. Incorporate the owner's 16 existing Shure MXW desktop gooseneck wireless microphone systems and four Shure MXW wireless boundary microphones into the sound system configuration. (Mixture of up to 16 MXW wireless mics shall be paired and operational at any given time). b. Shure MXWAPT8 8 channel wireless access point, provide quantity three. 2. Wired microphone. a. Provide and install a podium microphone, Shure model MX418SE/C. Coordinate with podium supplier. D. RF Assistive listening. 1. Provide an assistive-listening system for use in the Council meeting room. 2. Transmitter shall have two mixing audio input channels and one mixed-signal output with the capability of 57 selectable channels. Listen model LT-800-216 with LA-326 rack mount kit and LA-124 remote antenna. Provide quantity one each. 3. Receivers shall DSP SQ noise reduction technology and be frequency agile. Quantity five - Listen model LR-4200-216 receiver with LA-401 ear speaker. Provide with quantity two-LA-430 Neck Loops and Qty. 2- LA-423 four-port chargers. E. Mixers. 1. Council Chamber mixers. Incorporate the owner's Shure SCM-820 eight channel digital mixers to be located at the Clerk's desk equipment enclosure. Quantity three, as shown on the drawings. Page 15 of 27 it 2. Broadcast Video Control Room Mixer. Yamaha TF3 Digital Mixing Console Provide with Yamaha NY-64D Network card, Quantity one each. F. Equipment Cabinet. 1. Lowell LGR-4027 40RU, quantity two - ganged floor rack with quantity one pair-steel side panels LGR-4027S, quantity two-rear rack rails RRD-40, quantity two - leveling feet LL,quantity two-FW4- 7T quiet fan tops and quantity two.-Lowell ACS-1524 Power Strips. 2. Furman PL-PLUS-DMC equipment rack conditioned power (quantity one each). 3, Furman PL-Plus DMC, Clerk's Shure mixer equipment cabinet conditioned power(quantity one each). 4. Fill all unused spaces with blank or vent panels. G. Custom Video Switcher. 1. Fully modular and expandable 16x16 digital media matrix switcher. 2. Provides for complete management for SD, HD, UHD, 2K, 41< and computer signals with advanced HDCP support, EDID resolution management, CEC signal management USB signal routing, integrated ethernet switch, simultaneous 7.1 and stereo audio, H264 streaming and a full range of input and output types. 3. Custom Video Switcher shall be a Crestron DM-MD16X16-RPS. Provide quantity one. 4K Digital media receiver, Room controller. 1. Provide a controller and interface for an HD or 4K display a part of a complete digital media system. 2. Receiver/Controller shall be a Crestron DM-RMC-4K Scaler/Controller. Provide quantity nine for dais displays. J. Touch Screens. 1. Clerk's desk system control touch screen shall be Crestron TSW-1060 10" with Crestron TSW-1060-TTK-B-S base and C2G black patch cable. 2. Lobby wall mounted single gang touch screen shall be Crestron TPMC- 3SMD. Page 16 of 27 3. Conference room N104 touch screen shall be 7" Crestron TSW-760. Touch screen shall be wall-mounted. 4. Quantity One Crestron TPMC-4SM touch screen (owner furnished) to be installed at reception desk. Provide quantity One. Crestron TTK-4SM-B-S table top kit. Connect to nearest 1DF, POE is required. This touch screen will control telephone audio for Council meetings on hold, lobby volume and future functions as directed by the programming scope. K. Control Processor. 1. Rack mountable 3-Series system control processor, expanded memory, integrated control ports, and optional control card expansion slots. 2. Control system shall be Crestron AV3. L. Digital Media Transmitter. 1. Remote input connection for 4K HDMI and VGA sources connecting to the input of a DM Switcher. 2. Digital Media Transmitter shall be Crestron DM-TX-4K-302-C. M. HDMI Transmitter. Single-gang mountable interface for an HD or 4K source for Clerk's desk. Crestron DM-TX-4K-100-1G. Provide quantity four at Clerk's desk. N. Transmitter-receiver power supply. 1. Provide a power supply capable of powering up to 16 PoDM powered devices, to be located in central equipment rack. 2, Power supply shall be Crestron DM-PSU-16. 0. Meeting Room N212 presentation switcher. Switcher to interface with Council Chambers AV system and Room N212 AV system under a different contract, 1. Ultra-high definition presentation switcher for control room. 2. Presentation switcher shall be Crestron DMPS3-4K-150-C. P. HDMI to HDSDI SDI Converters 1. Converts HDMI to HDSDI, provides two outputs from single HDMI input. Page 17 of 27 2. HDMI to HDSDI converter shall be AJA HA5. Provide quantity two. Q. Dais Displays. 1. Dais video distribution amplifiers shall be Altona AT-UHD-CAT-8 HDMI to HDBaseT distribution amplifiers. Provide quantity one. 2. Dais 4K/UHD HDMI over HDBaseT receiver with control and PoE shall be Altona AT-UHD-EX-70C-RX. Provide quantity eight. 3. Dais 4K digital scaler shall be Crestron DM-RMC-4K-SCALER-C. Provide quantity one. 4. Dais HDMI distribution amplifiers shall be Crestron HD-DA-2. Provide quantity one. 5. Dais displays shall be ASUS Ve198T 19" LED monitor. Provide quantity nine. To be mounted per design drawings. Dais displays shall be mounted with Chief Mfg. FTR100 small flat panel tilt wall mount. Mounting to be verified. 6. Dais cables shall be C2G-41363(quantity one)and C2G 42516 HDMI to DVI (quantity nine). R. Front wall, audience and lobby displays. 1. Front wall displays shall be Samsung DM82D with Chief XTM1U with single pole flat panel ceiling mount. Provide quantity two. 2. Mid-audience displays shall be Samsung ED75E with Chief XCM1U display mounts and XTM1U ceiling plates. Provide quantity two. 3. Lobby displays shall be Samsung DC55E with Chief LTM1U tilting wall mounts. Provide quantity two. S. Conference Room N104 table top Interface. Table top interface shall allow user accessible cable cubby with retractable cables that will connect to the Crestron DM transmitter. The cable cubby shall be an Extron Cable Cubby 700 (70-1046-02) with one each of the following accessories: 1. 60-1384-01 AC+USB 222 US (US two AC &two USB Outlets). 2. 70-1066-01 Retractor XL VGA. 3. 70-1066-02 Retractor XL PC Audio. Page 18 of 27 4. 70-1066-04 Retractor XL HDMI. 5. 70-678-00 Retractor horizontal mounting bracket kit - For horizontal mounting applications. T. Owner Provided Equipment. 1. Quantity two - Sharp 80" displays with existing mounts to be installed in Conference Room N104 and Conference Room S212. 2. Quantity 1 - Crestron TPMC-4SM touch screen to be installed at reception desk. Provide quantity one Crestron TTK-4SM-B-S table top kit. Connect to nearest IDF, PoE is required. This touch screen will control telephone audio for Council meetings on hold, lobby volume and future functions as defined by the programming scope. 3. Quantity one - Denon DN-700R network scheduled recorder to be installed in the main equipment rack and connected to the new digital signal processor for recording purposes. 4. Quantity two - Sennheiser EW112G3 wireless lapel mic systems to be connected to owner provided Shure SCM820-DAN mixers at Clerk's desk via the Dante network using the analog inputs on the DSP. Provide quantity one-Sennheiser G3FrontKit4. Antennas shall be remotely mounted within the room connected to antenna combiner. 5. Shure MXW wireless microphone system using a combination of up to 16 desktop microphones or four MXW boundary microphones of. A maximum 16 channels of MXW shall be used at a time. Provide quantity three-Shure MXWAPT8 8 channel wireless access points. U. Digital Signage Player. Provide quantity two - Tightrope CAR-260 Carousel 260 Media Appliance PC with server license for up to five player connections. Locate in main equipment rack with connections to network switch within the scope of this work and video connection to Crestron DM switch. V. System Operation. Page 19 of 27 1. The system shall provide for the mixing, amplification and switching to allow for full bandwidth program material and articulate speech. 2. Speaker systems shall be a high quality and utilizing both a low and high impedance design depending upon area application. W. Performance Requirements. Provide even distribution of the sound throughout the Council Chambers, lobby and conference room areas. Provide equalization to provide uniform frequency response. X. Execution. 1. Coordinate work with other trades to avoid causing delays in construction schedule. 2. Mount equipment and enclosures plumb and square, Permanently installed equipment to be firmly and safely held in place. Design equipment supports to support loads imposed with a safety factor of at least three. Seismic bracing shall be installed on appropriate equipment where local codes require such installation. 3. Cover edges of cable pass-through holes in chassis, racks, boxes, etc., with rubber grommets or Brady GRNY nylon grommets. 4. Crestron, Audio DSP programming and Dante Audio network configuration: All programming shall be done by manufacturer certified programmer for the specified products. Contractor shall be responsible for understanding the full scope of the design in order to guide the customer through all possibilities and options for control. Operation of all end-user interfaces shall be intuitive to the user. a. Contractor shall be responsible for coordinating a control system design meeting with the owner. The goals of this coordination are: 1. Design system control. 2. Design touch panel layouts. 3. Coordinate end-user training to meet the timeline of the installation schedule and to be prepared for first use of system. Page 20 of 27 b. Contractor shall be responsible to make changes to the control system, touch panel designs, and other system parameters as desired by the owner for a period of one year from substantial completion. 4. AC Power and Grounding. a. Coordinate final connection of power and ground wiring to racks. Hardwire power wiring directly to internal AC receptacles to ensure uninterrupted operation. b. Install 3-conductor, isolated ground, 15 A, 120 VAC outlets in the equipment rack. Provide a minimum of one spare duplex outlet in the rack. Label each outlet as to which AC circuit is feeding it and provide the same information in the circuit breaker panel. Y. Equipment Racks. 1. Mount equipment in racks and consoles and fully wire and test before delivery to job site. If field conditions prevent prior assembly or racks, notify engineer in writing that racks will be fabricated on site and the reasons for the charge. Internal wiring and outfitting of existing control room racks to match style and arrangement of new racks. 2. Provide ventilation adequate to keep temperature within the rack below 100 degrees F. Provide whisper type ventilation fan in each rack if temperature in or around rack rises above 100 degrees F with power on for five continuous hours. 3. Looking at the rack from the rear, locate AC power wiring on the left; line level audio, video, and RF wiring on the right. Panels or equipment mounted on the rear rack rails shall not block access to any front mounted components. Z, System Wiring. 1. Prevent and guard against electromagnetic and electrostatic hum. For line level audio signals, float cable shields at the output of source device. Shields not connected shall be folded back over cable jacket and covered with heat-shrink tubing. Do not cut off unused shields. 2. Exercise care in wiring; damaged cables or equipment shall not be tl accepted. Isolated cables of different signals or different levels; Page 21 of 27 and separate, organize, and route to restrict channel crosstalk or feedback oscillation in any amplifier section. Keep wiring separated into groups for microphone level circuits, line level circuits, loudspeaker circuits, and power circuits. 3. Make joints and connections with rosin-core solder or with mechanical connectors approved by the architect; where spade lugs are used, crimp properly with ratchet type tool. Spade lugs mounted on 22 gauge or smaller cable to be soldered after crimping. 4. Execute wiring in strict adherence to: a. Phillip Giddings. Audio System Design and Installation. Indianapolis: Howard W. Sams & Co., 1990. b. Don Davis and Carolyn Davis. Appendix II, Recommended Wiring Practices. In Sound System Engineering, 2nd Edition. Indianapolis: Howard W. Sams & Co., 1989. 5. Pursuant to standard professional practice. a. Wiring entering equipment racks should connect via terminal blocks. Terminal blocks shall be fully exposed, labeled, and mounted in rack. If quantity of terminals is too numerous to fit in rack, terminal blocks may be located on the wall mounted to a plywood terminal board adjacent to rack. Mounting boards shall be % inch A/C grade of hardwood plywood painted flat black. Terminal board wiring shall meet the same requirements as internal rack wiring described below. b. Route unbroken microphone, audio line, and control wiring from receptacle plate/chassis to patch panel/rack. Remove spliced cables and replace without additional charge to the owner. c. Connect cable to captivate components through screw terminal connections and spade lugs whenever available. Make connections to speaker transformers with properly sized closed-end connectors, crimped with factory approved ratchet type tool. Wire nut or "Scotchlock" connectors are prohibited. Do not wrap audio cable splices or connections with adhesive backed tape. Page 22 of 27 6. Run vertical wiring inside rack in properly sized plastic raceway with snap-on covers(PanduitType E series). Horizontal wiring in rack to be neatly tied in manageable bundles with cable lengths cut to minimize excess cable slack but still allow for service and testing. Provide horizontal support bars if cable bundles sag. Neatly bundle excess AC power cable from rack mounted equipment with plastic cable ties. Rack wiring to be bundled with plastic cable ties or lacing twine. Electrical tape and adhesive backed cable tie anchors are prohibited. 7. Connect loudspeakers positive polarity, a positive pressure at the microphone will cause a positive pressure at the speaker diagram. Use the same wire color code for speaker wiring throughout the project. 8. Provide adequate service loops so that equipment mounted on rack slides may be pulled fully out, to their locked position without straining cable. 9. Wiring and connections shall be completely visible and labeled in rack. Termination resistors shall be one per cent tolerance; fully visible and not concealed within equipment or connectors. 10. Isolate cables carrying signals at different levels and separate to restrict channel bleed-through and feedback oscillation in any amplifier section. 11. Keep wiring separated into five groups of conduit provided for microphone level circuits (level below —20dBm), line level circuits (up to +30dBm), loudspeaker circuits (above +30 dBm), video and power circuits. 12. Isolate all wiring from conduit ground. AA. Equipment and Cable Labeling. 1. Provide engraved labels on the front and rear of active equipment mounted in racks. Mount labels in a neat, plumb and permanent manner. Embossed labels are not acceptable. Equipment labels to have at least three lines of engraving with the first line listing the general name of the device. 2. Provide an engraved label over each user-operated control that describes the function or purpose of the control. Label size to be adjusted to fit available space. Page 23 of 27 3. Engraved labels to have 1/8 inch high characters minimum. Labels to be black with white characters except where indicated. 4. Cables and wiring to be logically, legibly and permanently labeled for easy identification. Labels on cables to be adhesive strip type covered with clear heat-shrink tubing. Factory stamped heat shrink tubing may be used in lieu of the adhesive strip style label. Hand- written or self-laminating type labels are not acceptable. 5. Wiring designations to be an alpha-numeric code that is unique for each cable. Locate the cable designation at the start and end of each cable run and within two inches of the point of termination or connection. For cable runs that have intermediate splice points, the cable shall have the same designation throughout with an additional suffix to indicate each segment of the run. Actual cable designation assignments to be determined by Contractor. Add cable designation codes to system schematic drawings included with project record drawings. 6. Label each terminal strip with a unique identification code in addition to a numerical label (Cinch MS series) for each terminal. Show terminal strip codes on system schematic drawings included with project record drawings. 7. Provide adhesive labels on the rear of equipment where cables attach to indicate the designation of the cable connected at that point. CONTRACTOR TESTS AND ADJUSTMENTS A. Verify the following before beginning actual tests and adjustments on the system: 1. Electronic devices are properly grounded. 2. Powered devices have AC power from the proper circuit and hot, neutral, and ground conductors are connected correctly. 3. Insulation and shrink tubing are present where required. 4. Dust, debris, solder splatter, etc. is removed. 5. Cable is dressed, routed, and labeled; connections are consistent with regard to polarity. B. Preparation for acceptance, prior to final inspection: Page 24 of 27 1. Temporary facilities and utilities shall be properly disconnected, removed and disposed of off-site. 2. All systems, equipment and devices shall be in full and proper adjustment and operation, and properly labeled and identified. 3. All materials shall be neat, clean and unmarred and parts securely attached. 4. All broken work, including glass, raised flooring and supports, ceiling tiles and supports, walls, doors, etc. shall be replaced or properly repaired, and debris cleaned up and discarded. 5. All extra materials, portable equipment, and spares shall be delivered and stored at the premises as directed. C. Audio system tests. Perform the following tests and adjustments, supplying test equipment required. Follow EIA Standards RS-160 and RS- 219 in performing tests. Make corrections necessary to bring system(s) into compliance with the specifications. 1. Measure and record the impedance of each loudspeaker/speaker line circuit terminating at the equipment rack. Use 100 Hz for low frequency speakers, 1k Hz for mid-range speakers, 4k Hz for high frequency horns. For full range devices, use 1k Hz. 2. Check polarity of loudspeakers with an electronics polarity checker and by applying music program or constant power per octave (pink noise) signal to system while walking through the transition areas of coverage from one loudspeaker to the next. Transition should be smooth with no apparent shift in source from one speaker to the next. TEST EQUIPMENT A. Provide the following equipment on site for final acceptance testing. Test equipment to be available for the entire period through final system acceptance. Prior to start of testing, provide a list to the owner of test equipment make and model numbers that will be used. 1. Sound level meter: ANSI S1.4-1971 Type S1A with digital or analog display. Meter to provide ranges of 40 to 120 dBA. 2. Impedance Meter: Capable of testing audio lines at three frequencies, minimum, between 250 Hz and 4k Hz. Measurement range: lohm to 100k ohms. Page 25 of 27 ACCEPTANCE A. Acceptance testing will include operation of each major system and any other components deemed necessary. Contractor shall assist in this testing and provide required test equipment. Contractor shall provide at least one technician familiar with installation, available for the entire testing period (day and night), to assist in tests, adjustments, and final modifications. Tools and material required to make any necessary repairs, corrections, or adjustments shall be furnished by the Contractor. Testing process is estimated to take a minimum of 16 hours. B. The following procedures shall be performed by the Contractor on each system: 1. The audio fidelity test shall consist of driving the system with pink noise and measuring the response from 40 Hz to 16k Hz. Control functions shall be checked for proper operation, from controlling devices to controlled devices. 2. Adjust, balance, and align equipment for optimum quality and to meet the manufacturer's published specifications. Establish and mark normal settings for each level control, and record these settings, in the "System Operation and Maintenance Manual". 3. Installed and loose equipment will be inventoried for correct quantity. 4. Any other test on any piece of equipment or system deemed appropriate. C. In the event the need for further adjustment or work becomes evident during equalization or acceptance testing, the Contractor will continue his work until the system is acceptable at no addition to the contract price. INSTRUCTION OF OWNER PERSONNEL A. Provide one technician on site for one day for instruction to owner designated personnel on the use and operation of the system, scheduled by an instructor fully knowledgeable and qualified in system operation. 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'/'TCM GOUNC,Ou FROM G9uuCR E4 1 DRAFT ADVANCE AGENDA as of April 6,2017; 8:30 a.m. Please note this is a work in progress;items are tentative To: Council& Staff From: City Clerk,by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings April 18,2017,Study Session Format,6:00 p.m. Idue Tue,April 11] ACTION ITEMS: 1.Motion Consideration: Euclid and Sullivan Bid Award-Erica Amsden, Gloria Mantz (10 minutes) 2.Motion Consideration:City Hall Audio-visual Systems Bid Award-Chelsie Taylor,Greg Bingaman (10 min) NON-ACTION ITEMS: 3. Temporary&Permanent Supportive Housing-Lori Barlow (20 minutes) 4. City Acceptance of Gifts-Cary Driskell (15 minutes) 5. Sidewalk Snow Removal-Cary Driskell (30 minutes) 6.Advance Agenda-Mayor Higgins (5 minutes) [*estimated meeting: 90 minutes] April 25,2017,Formal Meeting Format,6:00 p.m. Idue Tue,April 18] Proclamation:Lemonade Day 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.First Reading Ordinance for Wilbur Road Street Vacation-Karen Kendall (10 minutes) 3.Motion Consideration: Indiana Preservation Bid Award-Craig Aldworth, Gloria Mantz (10 minutes) 4.Motion Consideration: 9th Ave Sidewalk Project Bid Award-Robert Lochmiller,Gloria Mantz(10 minutes) 5.Admin Report: City Initiated Street Vacation-Karen Kendall (15 minutes) 6.Admin Report: Appleway Trail Update-Mike Stone (15 minutes) 7.Admin Report: Advance Agenda-Mayor Higgins (5 minutes) 8. Info Only: Department Reports [*estimated meeting: 70 minutes] May 2,2017, Study Session Format,6:00 p.m. Idue Tue,April 251 1.WSDOT Roundabout Presentation- Gloria Mantz;Brian Walsh,Larry Frostad, Glenn Wagemann(25 min) 2. Police Officer Recruitment/Retention/Safety-Chief Werner (20 minutes) 3.Mission Street Preservation Project-Erica Amsden, Gloria Mantz (15 minutes) 4. Pines/Grace Project-Craig Aldworth,Gloria Mantz (10 minutes) 5. Saltese Preservation Project-Robert Lochmiller,Gloria Mantz (10 minutes) 6. Surplus Items-Chelsie Taylor (15 minutes) 7. City Hall Update-Doug Powell,Jenny Nickerson (5 minutes) 8.Advance Agenda-Mayor Higgins (5 minutes) 9. Info Only: Draft 2018-2023 TIP [*estimated meeting 105 minutes] May 9,2017,Formal Meeting Format,6:00 p.m. [due Tue,May 21 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Second Reading Ordinance for Wilbur Road Street Vacation-Karen Kendall (10 minutes) 3.First Reading Ordinance for City-initiated Street Vacation-Karen Kendall (15 minutes) 4. Resolution Declaring Items as Surplus-Chelsie Taylor (15 minutes) 5.Motion Consideration: Mission St. Preservation Bid Award-Eric Amsden, Gloria Mantz (10 minutes) 6.Advance Agenda-Mayor Higgins (5 minutes) [*estimated meeting: 60 minutes] May 16,2017, Study Session Format,6:00 p.m. [due Tue,May 91 1. 2017 Budget Amendment-Chelsie Taylor (25 minutes) 2.Advance Agenda-Mayor Higgins (5 minutes) [*estimated meeting: 30 minutes] Draft Advance Agenda 4/6/2017 11:26:02 AM Page 1 of 3 May 23,2017,Formal Meeting Format,6:00 p.m. [due Tue,May 16] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. PUBLIC HEARING: 2017 Budget Amendment—Chelsie Taylor (25 minutes) 3.First Reading Ordinance Amending 2017 Budget—Chelsie Taylor (15 minutes) 4. Second Reading Ordinance for City-initiated Street Vacation—Karen Kendall (10 minutes) 5.Motion Consideration: Award of Pines/Grace Project Bid—Craig Aldworth, Gloria Mantz (10 minutes) 6.Motion Consideration: Saltese Preservation Project—Robert Lochmiller,Gloria Mantz (10 minutes) 7.Admin Report: Draft 2018-2023 TIP—Gloria Mantz (20 minutes) 8.Admin Report: Advance Agenda—Mayor Higgins (5 minutes) 9. Info Only: Department Reports [*estimated meeting: 100 minutes] May 30,2017, Study Session Format, 6:00 p.m. fdue Tue,May 231 1.Advance Agenda—Mayor Higgins (5 minutes) June 6,2017, Study Session Format,6:00 p.m. fdue Tue,May 301 ACTION ITEMS: 1. Consent Agenda(claims,payroll minutes) (5 minutes) 2. PUBLIC HEARING: Draft 2018-2023 TIP—Gloria Mantz (15 minutes) 3. Draft Resolution 17- Adopting 2018-2023 six-year TIP—Gloria Mantz (10 minutes) 4. Second Reading Ordinance Amending 2017 Budget—Chelsie Taylor (10 minutes) NON-ACTION ITEMS: 5. City Hall Update—Doug Powell,Jenny Nickerson (5 minutes) 6.Advance Agenda—Mayor Higgins (5 minutes) [*estimated meeting: 50 minutes] June 13,2017, Special Mtg,Budget Workshop,8:30 a.m. Council Chambers [due Mon,June 6] June 13, 2017, Evening 6:00 Formal Meeting Cancelled June 20-23 AWC Annual Conference, Vancouver June 20,2017, Study Session Format,6:00 p.m. fdue Tue,June 131 1.Advance Agenda—Mayor Higgins (5 minutes) June 27,2017,Formal Meeting Format,6:00 p.m. [due Tue,June 20] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.Admin Report: Advance Agenda—Mayor Higgins (5 minutes) 3. Info Only: Department Reports [*estimated meeting: minutes] July 4, 2017: no meeting—Holiday July 11,2017,Formal Meeting Format,6:00 p.m. fdue Mon,July 31 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.Advance Agenda—Mayor Higgins (5 minutes) July 18,2017, Study Session Format,6:00 p.m. [due Tue,July 11] 1.Advance Agenda—Mayor Higgins (5 minutes) Draft Advance Agenda 4/6/2017 11:26:02 AM Page 2 of 3 July 25,2017,Formal Meetin2 Format,6:00 p.m. [due Tue,July 181 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.Admin Report: Advance Agenda—Mayor Higgins (5 minutes) 3. Info Only: Department Reports August, 1, 2017 no meeting -National Night Out Au2ust 8,2017,Formal Meetin2 Format,6:00 p.m. [due Tue,Aug 11 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.Advance Agenda—Mayor Higgins (5 minutes) August 15,2017, Study Session Format, 6:00 p.m. [due Tue,Aug 81 1.Advance Agenda—Mayor Higgins (5 minutes) Au2ust 22,2017,Formal Meetin2 Format,6:00 p.m. [due Tue,Aug 151 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.Admin Report: Advance Agenda—Mayor Higgins (5 minutes) 3. Info Only: Department Reports Au2ust 29,2017, Study Session Format, 6:00 p.m. [due Tue,Aug 221 1.Advance Agenda—Mayor Higgins (5 minutes) *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: 8th&McDonald follow-up Zero Tolerance of Crime CDBG(Public Hearing, Sept/Oct) Dept. of Transportation—State Routes Farmers' Market Fee Resolution Health District/Parental Rights ITS(Intelligent Transportation System) LTAC(Nov/Dec) Outside Agencies Presentations(Aug/Sept) Property Crimes Initiative Grant Continuation Port Districts SCRAPS Update Second Amendment Sanctuary City Sex Trafficking in Spokane Valley Sign Ordinance Solid Waste Contract Approval Sullivan Bridge Term Limits Transportation&Infrastructure Undergrounding Utility Facilities in ROW Washington State: E/W Draft Advance Agenda 4/6/2017 11:26:02 AM Page 3 of 3