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2017, 04-25 Regular MeetingAGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT MEETING Tuesday, April 25, 2017 6:00 p.m. Spokane Valley City Hall Council Chambers 11707 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting CALL TO ORDER INVOCATION Pastor Joe Pursch, Valley Fourth Memorial Church PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS COMMITTEE, BOARD, LIAISON SUMMARY REPORTS MAYOR'S REPORT PROCLAMATION: Lemonade Day PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and city residence for the record and limit remarks to three minutes. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on April 25, 2017 Request for Council Action Form, Total: $2,534,227.01 b. Approval of Payroll for Pay Period Ending April 15, 2017: $358,993.25 c. Approval of April 4, 2017 Council Meeting Minutes, Study Session d. Approval of April 11, 2017 Council Meeting Minutes, Formal Meeting Format NEW BUSINESS: 2. First Reading Ordinance 17-006 Wilbur Rd Street Vacation — John Hohman [public comment] 3. Motion Consideration: Indiana Preservation Bid Award — Craig Aldworth, Gloria Mantz [public comment] 4. Motion Consideration: 9th Ave Sidewalk Project Bid Award — Robert Lochmiller, Gloria Mantz [public comment] Council Agenda 04-25-17 Formal Format Meeting Page 1 of 2 PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and city residence for the record and limit remarks to three minutes. ADMINISTRATIVE REPORTS: 5. Appleway Trail Update - Mike Stone 6. City Initiated Street Vacation - John Hohman 7. Mission Street Preservation Project - Gloria Mantz 8. Advance Agenda - Mayor Higgins INFORMATION ONLY (will not be reported or discussed): 9. Department Reports 10. First Quarter 2017, Permit Center Survey CITY MANAGER COMMENTS ADJOURNMENT General Meeting Schedule (meeting schedule is always subject to change) Regular Council meetings are generally held every Tuesday beginning at 6:00 p.m. The Formal meeting formats are generally held the 21-1 and 4t'—' Tuesdays. Formal meeting have time allocated for general public comments as well as comments after each action item. The Study Session formats (the less formal meeting) are generally held the 1—st 3rd and 5t'- Tuesdays. Study Session formats DO NOT have time allocated for general public comments; but if action items are included, comments are permitted after those specific action items. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk at (509) 921-1000 as soon as possible so that arrangements may be made. Council Agenda 04-25-17 Formal Format Meeting Page 2 of 2 Spokane Valley 'I~ reclamation City of SpOone valley, Washington _Lemonade Day WHEREAS: Lemonade Day is a free, community -wide, Greater Spokane Valley Chamber of Commerce educational event providing children with the opportunity to learn and apply entrepreneurial thinking, and create a foundation for success in the global economy; and WHEREAS: Lemonade Day exists to infuse today's youth with the spirit of enterprise, teaching the basic business and entrepreneurial skills necessary to become successful, contributing members of their communities; and WHEREAS: Lemonade Day has a core philosophy of Spend, Save, and Share that is implemented by teaching children how to start, own and operate a business, learn goal - setting, develop a business plan, establish a budget, seek investors, provide customer service and give back to the community; and WHEREAS: Lemonade Day offers opportunities for families, businesses, schools, youth organizations, faith -based communities, neighborhoods, institutes of higher learning, and government agencies to unite for a common purpose — to train the next generation of entrepreneurs; and WHEREAS: Lemonade Day is an event that demonstrates to young people of Spokane Valley that they are important and citizens care about their future; and WHEREAS: The City of Spokane Valley salutes and commends the Greater Spokane Valley Chamber of Commerce, volunteers, participants and young entrepreneurs of Lemonade Day, a program that advances life skills, character, and entrepreneurship. Lemonade Day fuels two of the Chamber's Big 5 initiatives: "Greater Learning" and "Greater Vision." NOW, THEREFORE, I, Rod Higgins, Mayor of the City of Spokane Valley, Washington, on behalf of the Spokane Valley City Councilmembers, do hereby proclaim May 20th, 2017, as "LEMONADE DAY IN SPOKANE VALLEY" and I encourage Spokane Valley residents to participate in this community -wide, educational event by buying or selling lemonade on May 20th, 2017. Dated this day of , 2017. L.R. Higgins, Mayor CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 25, 2017 Department Director Approval: El Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER LIST 04/05/2017 04/11/2017 04/122017 04/14/2017 04/14/2017 04/14/2017 04/18/2017 04/20/2017 VOUCHER NUMBERS 41359-41391; 1822005; 1822534 5766; 5827; 5829; 5840-5842; 5844; 5854; 41392 41393-41419 41420-41452 (-41426); 1857670 41453-41454 7062-7066 41455 7067-7076 GRAND TOTAL: TOTAL AMOUNT $1,653,201.26 $337,899.38 $115,947.46 $348,533.53 $56,181.38 $816.00 $20,000.00 $1,648.00 $2,534,227.01 Explanation of Fund Numbers found on Voucher Lists #001- General Fund 001.011.000.511. City Council 001.013.000.513. City Manager 001.013.015.515. Legal 001.016.000. Public Safety 001.018.013.513. Deputy City Manager 001.018.014.514. Finance 001.018.016.518. Hunan Resources 001.032.000. Public Works 001.058.050.558. CED - Administration 001.058.051.558. CED — Economic Development 001.058.055.558. CED — Development Services -Engineering 001.058.056.558. CED --Development Services -Planning 001.058.057.558 CED — Building 001.076.000.576. Parks & Ree --Administration 001.076.300.576. Parks & Rec-Maintenance 001.076.301.571. Parks & Rec-Recreation 001.076.302.576. Parks & Rec- Aquatics 001.076.304.575. Parks & Rec- Senior Center 001.076.305.571. Parks & Rec-CenterPlace 001.090.000.511. General Gov't- Council related 001.090.000.514. General Gov't -Finance related 001.090.000.517. General Gov't -Employee supply 001.090.000.518. General Gov't- Centralized Services 001.090.000.519. General Gov't -Other Services 001.090.000.540. General Gov't -Transportation 001.090.000.550. General Gov't -Natural & Economic 001.090.000.560. General Gov't -Social Services 001.090.000.594. General Gov't -Capital Outlay 001.090.000.595. General Gov't -Pavement Preservation Other Funds 101 — Street Fund 103 — Paths & Trails 105 — Hotel/Motel Tax 106 — Solid Waste 120 - CenterPIace Operating Reserve 121— Service Level Stabilization Reserve 122 — Winter Weather Reserve 123 — Civil Facilities Replacement 204 — Debt Service 301-- REET 1 Capital Projects 302 - REET 2 Capital Projects 303 — Street Capital Projects 309 — Parks Capital Grants 310 — Civic Bldg Capital Projects 311-- Pavement Preservation 312 — Capital Reserve 314 -- Railroad Grade Separation Projects 402 — Storrnwater Management 403 — Aquifer Protection Area 501 — Equipment Rental & Replacement 502 — Risk Management RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Voucher Lists vchlist 04/05/2017 4:00:25PM Voucher List Spokane Valley Page: 1 Bank code : apbank Voucher Date Vendor Invoice 41359 4/5/2017 002603 B&H PHOTO VIDEO 41360 4/5/2017 004439 BIRCH COMMUNICATIONS INC 41361 4/5/2017 002517 BROWN BEARING CO INC 41362 4/5/2017 002562 CD'A METALS 41363 4/5/2017 000101 CDW-G 41364 4/5/2017 000322 CENTURYLINK 41365 4/5/2017 003255 DAY WIRELESS SYSTEMS 41366 4/5/2017 002604 DELL FINANCIAL SERVICES LLC 41367 4/5/2017 003697 ELECTRIC LIGHTWAVE LLC 41368 4/5/2017 003274 EXCHANGE PUBLISHING LLC 41369 4/5/2017 003621 FAUROT, TAMARA 123329033 23495041 5687259 168326 HGG4873 HGS9169 March 2017 589004 78935769 78952842 14504688 445963 445964 445965 445966 Fund/Dept 001.090.000.518 001.076.305.575 101.000.000.542 101.000.000.542 001.090.000.518 001.090.000.518 001.076.000.576 101.042.000.543 001.090.000.548 001.090.000.548 001.090.000.586 001.058.056.558 001.058.056.558 001.058.056.558 001.058.056.558 EXPENSES 001.058.057.558 Description/Account Amount HUDDLECAM HD HUDDLEPOD AIR Tota! : PHONE SERVICE AT CENTERPLAC Total : Total : SUPPLIES: SNOWPLOWS SUPPLIES: SNOWPLOWS Total : MICROSOFT SURFACE PRO 4 MICROSOFT SURFACE PRO 4 Total : 2017 PHONE SVCS: ACCT 509 Z14- Total 14Total : TOWER RENTAL Total : COMPUTER LEASE: 001-8922117-0 COMPUTER LEASE: 001-8922117-0 Total : INTERNET SERVICE LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION Total : Total : 299.00 299.00 232.60 232.60 138.17 138.17 210.36 210.36 1,132.06 55.43 1,187.49 529.26 529.26 210.22 210.22 1,049.27 862.13 1,911.40 235.52 235.52 75.05 74.26 58.46 83.74 291.51 EXPENSE REIMBURSEMENT 41.66 Page: 1 vch l ist 04/0512017 4:00:25PM Voucher List Spokane Valley Page: 2 Bank code : apbank Voucher Date Vendor Invoice 41369 4/5/2017 003621 003621 FAUROT, TAMARA 41370 4/5/2017 001447 FREE PRESS PUBLISHING INC 41371 4/5/2017 000007 GRAINGER 41372 4/5/2017 000321 GREATER SPOKANE INC 41373 4/5/2017 000002 H & H BUSINESS SYSTEMS INC. 41374 4/5/2017 003297 HIGGINS, LEWIS ROD 41375 4/5/2017 001728 HP FINANCIAL SERVICES CO (Continued) 47069 47070 47071 47094 47097 47098 47099 9399271304 Fund/Dept 001.058.056.558 001.058.056.558 001.058.056.558 001.058.056.558 001.058.056.558 001.013.000.513 001.013.000.513 Description/Account Amount LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION 101.043.000.542 SUPPLIES: PW -BRIDGE Total : Total : Total : 112866 001.011.000.511 MEMBER REGISTRATION: A. WOOF Total : 336917 336918 337150 337151 337154 337155 337162 337163 337164 337165 337242 337243 337269 EXPENSES 600523841 001.058.057.558 001.058.057.558 001.013.000.513 001.013.000.513 001.013.015.515 001.013.015.515 001.058.050.558 001.058.050.558 001.011.000.511 001.011.000.511 001.076.000.576 001.076.000.576 001.058.057.558 COPIER COSTS COPIER COSTS COPIER COSTS COPIER COSTS COPIER COSTS COPIER COSTS COPIER COSTS COPIER COSTS COPIER COSTS COPIER COSTS COPIER COSTS COPIER COSTS COPIER COSTS Total : 001.011.000.511 EXPENSE REIMBURSEMENT Total : 41.66 84.15 69.70 98.60 164.80 97.75 48.45 41.65 605.10 20.37 20.37 30.00 30.00 68.55 11.50 159.07 10.48 65.23 12.22 143,08 17.58 196.15 13.50 453.69 22.74 4.96 1,178.75 162.61 162.61 001.090.000.548 SCHEDULE 572E3651 830.28 Total: 830.28 Page: 2 vch l ist 04/05/2017 4:00:25PM Voucher List Spokane Valley Page: 3 Bank code : apbank Voucher Date Vendor Invoice 41376 4/5/2017 002810 INLAND NW PARTNERS ASSOC 41377 4/5/2017 005928 KANTOLATRAINING SOLUTIONS 41378 4/5/2017 004632 LEVEL 3 COMMUNICATIONS 41379 4/5/2017 000652 OFFICE DEPOT INC. 41380 4/5/2017 003407 RIGHT! SYSTEMS INC 41381 4/5/2017 000031 ROYAL BUSINESS SYSTEMS 41382 4/5/2017 003133 SHAMROCK MANUFACTURING INC 5162 5165 Fund/Dept 2017 SPRING MTG 001.011.000.511 220244A 53139706 911840193001 916071700001 916071887001 SI -151380 1N59305 41383 4/5/2017 000230 SPOKANE CO AUDITORS OFFICE 41384 4/5/2017 000658 SPOKANE CO SUPERIOR COURT 41385 4/5/2017 000001 SPOKANE CO TREASURER 41386 4/5/2017 001903 SPOKANE TRAFFIC CONTROL INC MARCH 2017 3550.307 14800699 42000370 51503701 51503732 2390 001.018.016.518 001.076.305.575 001.090.000.518 001.090.000.519 001.090.000.519 001.090.000.518 001.058.057.558 101.042.000.542 101.042.000.542 001.058.056.558 001.013.015.515 001.090.000.566 001.016.000.554 001.016.000.523 402.402.000.531 Description/Account Amount 2017 SPRING MTG REGISTRATION Total : TRAINING TELECOM SERVICES Total : Total : OFFICE SUPPLIES: IT OFFICE SUPPLIES: GEN'L GOVT OFFICE SUPPLIES: GEN'L GOVT Total : RUCKUS ACCESS POINT SUPPOR" Total : MARCH 2017 COPIER COSTS Total : COLDMIX (ELASTI PATCH) COLDMIX (ELASTI PATCH) Total : RECORDING FEES CIVIL FILING FEE Total : Total : 1ST QTR LIQUOR/EXCISE TAX ANIMAL CONTROL SERVICE APRIL MARCH 2017 HOUSING FEBRUARY 2017 WORK CREW IN \, Total : 80.00 80.00 106.00 106.00 1,159.15 1,159.15 78.25 98.08 125.52 301.85 881.97 881.97 814.36 814.36 2,900.93 3,341.17 6,242.10 311.00 311.00 240.00 240.00 6,090.37 43,202.07 108,555.55 4,659.50 162, 507.49 402.402.000.531 TRAFFIC CONTROL 340.00 Page: 3 vchlist 04/05/2017 4:00:25PM Voucher List Page: 4 Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 41386 4/5/2017 001903 001903 SPOKANE TRAFFIC CONTROL INC (Continued) Total : 340.00 41387 4/5/2017 000335 TIRE-RAMA 8080049345 101.041000.542 OIL CHANGE FOR #217 2016 F-250 65.06 Total : 65.06 41388 4/5/2017 005732 TNT TRUCK PARTS S 8 31499 101.000.000.542 SUPPLIES FOR #208 20.38 Total : 20.38 41389 4/5/2017 000337 UPS 00000EX310107 402.402.000.531 SHIPPING CHARGES 42.66 Total : 42.66 41390 4/5/2017 000087 VERIZON WIRELESS 9782361554 001.032.000.543 MARCH 2017 VERIZON CELL PHOIN 1,712.81 Total : 1,712.81 41391 4/5/2017 002651 WOODARD, ARNE EXPENSES 001.011.000.511 EXPENSE REIMBURSEMENT 127.81 Total : 127,81 1822005 3/31/2017 000001 SPOKANE CO TREASURER 9290201074 001.016.000.521 LE CONTRACT BILLING MARCH 20 1,469,580.00 Total : 1,469,580.00 1822534 3/28/2017 002244 AOT PUBLIC SAFETY CORPORATION SPKVLY-89 001.016.000.521 FEBRUARY 2017 OUTSOURCE SEF 554.32 Total : 554.32 35 Vouchers for bank code : apbank Bank total : 1,653,201.26 35 Vouchers in this report Total vouchers : 1,653,201.26 Page: 4 vchiist Voucher List 041/1/2017 3:33:02PM Spokane Valley Page: " t� Bank code: apbank Voucher Date Vendor Invoice FundlDept Description/Account Amount 5766 4/5/2017 000164 LABOR & INDUSTRIES Ben73041 001.231.17.00 LABOR & INDUSTRIES: PAYMENT 24,511.07 Total : 24,511.07 5827 4/5/2017 000165 DEPT OF RETIREMENT SYSTEMS Ben73043 001.231.15.00 PERS: PAYMENT 94,089.76 Total : 94,089.76 5829 4/5/2017 000699 WA COUNCIL CO/CITY EMPLOYEES Ben73045 001.231.21.00 UNION DUES: PAYMENT 2,580.08 Total : 2,580.08 5840 4/5/2017 000048 VANTAGE TRANSFER AGENTS, 401A PLAN Ben73047 001.231.14.00 401A: PAYMENT 34,187.90 Total : 34,187.90 5841 4/5/2017 000682 EFTPS Ben73049 001.231.11.00 FEDERAL TAXES: PAYMENT 38,534.79 Total : 38,534.79 5842 4/5/2017 000145 VANTAGEPOINTTRANSFERAGENTS, 457 PLf Ben73D51 001.231.18,00 457 DEFERRED COMPENSATION: PAYI 8,079.44 Total : 8,079.44 5844 4/5/2017 000162 VANTAGE TRANSFER AGENTS, 401A EXEC PL Ben73053 001.231.14.00 401 EXEC PLAN: PAYMENT 637.50 Total : 637.50 5854 4/5/2017 000682 EFTPS Ben73059 001.231.12.00 FEDERAL TAXES: PAYMENT 993.57 Total : 993.57 41392 4/5/2017 000120 AWC Ben73037 Ben73057 402.231.16.00 001.231.16.00 HEALTH PLANS: PAYMENT HEALTH PLANS (COUNCIL): PAYMENT Total : 121,551.09 12,734.18 134,285.27 9 Vouchers for bank code : apbank Bank total : 337,899.38 9 Vouchers in this report Total vouchers : 337,899.38 vchlist 04/12/2017 1:21: 54P M Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 41393 4/12/2017 000150 ALLIED FIRE & SECURITY 41394 4/12/2017 001081 ALSCO 41395 4/12/2017 004046 AMERICAN ONSITE SERVICES 41396 4/12/2017 002326 BATTERIES PLUS BULBS 41397 4/12/2017 000918 BLUE RIBBON LINEN SUPPLY INC 41398 4/12/2017 001169 CITY OF SPOKANE VALLEY 41399 4/12/2017 004950 EIGHT31 CONSULTING 41400 4/12/2017 002308 FINKE, MELISSA 41401 4/12/2017 004813 FIRST CHOICE COFFEE SERVICES 41402 4/12/2017 000007 GRAINGER 41403 4/12/2017 000011 GREATER SPOKANE VALLEY RCB200463388 LSPO1888335 A-210066 248-331816 9841238 9843266 S0159885 S0160264 April 2017 1043 March 2017 March 2017 169788 9350848603 27046 Fund/Dept 001.076.305.575 001.016.000.521 001.076.300.576 001.016.000.521 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.013.015.515 313.000.215.594 001.076.301.571 001.076.301.571 001.076.305.575 001.076.305.575 001.076.305.575 Description/Account Amount SECURITY MONITORING AT CENTS Total: FLOOR MAT SERVICE AT PRECINC Total: RENTA FENCE FOR BROWNS PAF Total : SUPPLIES: PRECINCT Total : LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C Total : PETTY CASH: 15022,15025 PROFESSIONAL SERVICES INSTRUCTOR PMT INSTRUCTOR PMT Total : 117.00 117.00 20.39 20.39 105.98 105.98 63.26 63.26 229.98 56.82 15.39 28.40 330.59 37.25 37.25 4,500.00 Total : 4,500.00 Total : COFFEE SUPPLIES AT CENTERPU Total : SUPPLIES FOR CENTERPLACE Total : 217.50 1,736.00 1,953.50 155.06 155.06 5.52 5.52 BUSINESS SHOWCASE BOOTH - C 350.00 Total: 350.00 Page: - vchllst 04112/2017 1:21:54PM Voucher List Page: 2 z Spokane Valley Bank code : apbank Voucher Date Vendor Invoice 41404 4/12/2017 005205 GSC MEALS ON WHEELS 41405 4/12/2017 000070 INLAND POWER & LIGHT CO 41406 4/12/2017 000388 1RVIN WATER DIST. #6 41407 4/12/2017 001635 ISS FACILITY EVENT SERVICES 41408 4/12/2017 005472 JOHNSON, JOHN 41409 4/12/2017 000132 MODERN ELECTRIC WATER CO 41410 4/12/2017 001133 PATRIOT FIRE PROTECTION INC. 41411 4/12/2017 005238 PHILLIPS, CHAD 41412 4/12/2017 001860 PLATT ELECTRICAL SUPPLY 41413 4/12/2017 000709 SENSKE LAWN & TREE CARE INC. 41414 4/12/2017 000405 SPOKANE VALLEY PARTNERS 2017 MAR 2017: #2301 MAR 2017 1164140 Expenses March 2017 MARCH 2017 2213664 2315188"1 2315200 Expenses L576211 L656504 L656650 L704642 7726841 April 2017 Fund/Dept Description/Account Amount 001.090.000.560 2017 SOC SER GRANT REIMBURSI Total : Total : Total : 101.042.000.542 001.076.300.576 001.076.305.575 001.032.000.543 001.076.302.576 101.042.000.542 001.076.305.575 001.016.000.521 001.076.305.575 402.402,000.531 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.300.576 001.090.000.560 UTILITIES: MAR 2017 UTILITIES: PARKS EVENT SVCS AT CENTERPLACE Total : EXPENSE REIMBURSEMENT Total : UTILITIES: MARCH 2017 PARKS UTILITIES: MARCH 2017 PW Total : SERVICE CALL: FREEZE UP ON Fll ANNUAL INSPECTION OF WET FIR ANNUAL INSPECTION OF SPRINKL Total : EXPENSE REIMBURSEMENT Total : SUPPLIES FOR CENTERPLACE SUPPLIES FOR CENTERPLACE SUPPLIES FOR CENTERPLACE SUPPLIES FOR CENTERPLACE Total : CONTRACT MAINT: PARKS MARCI- Total : 2017 SOC SER GRANT REIMBURSI 15,009.68 15,009.68 441-05 441.05 254.66 254.66 110.62 110.62 47.02 47.02 1,363.86 8,432.95 9,796.81 767.42 250.01 413.06 1,430.49 47.39 47.39 873.30 105.33 78.56 72.59 1,129.78 60,285.77 60,285.77 13,429.00 Page: .,2. vchlist 0411212017 1:21:54PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 41414 4/12/2017 000405 000405 SPOKANE VALLEY PARTNERS (Continued) 41415 4/12/2017 001083 STANDARD PLBG HEATING CONTROLS 55539 41416 4/12/2017 001206 SWANSON'S REFRIGERATION &, RESTA 143124 41417 4/12/2017 003312 TAYLOR, CHELSIE Expenses 41418 4/12/2017 000038 WASTE MANAGEMENT OF SPOKANE 0434054-2681-8 0434055-2681-5 0434056-2681-3 41419 4/12/2017 005715 WIDOWS MIGHT 27 Vouchers for bank code : apbank 27 Vouchers in this report 2017 2017 Fund/Dept 001.016.000.521 001.076.305.575 001.018.014.514 402.402.000.531 001.076.305.575 001.016.000.521 001.090.000.560 001.090.000.560 Description/Account Amount Total : 13,429.00 MARCH 2017 MONTHLY MAINT: PR Total : PARTS ORDER FOR CENTERPLAC Total: EXPENSE REIMBURSEMENT Total : WASTE MGMT: MAINT SHOP MARC WASTE MGMT: CENTERPLACE MA WASTE MGMT: PRECINCT MARCH Total: 2017 SOC SER GRANT REIMBURSI 2017 SOC SER GRANT REIMBURSI Total : 623.61 623.61 309.58 309.58 669.48 669.48 175.12 764.88 286.31 1,226.31 1,597.16 1,900.50 3,497.66 Bank total : 115,947.46 Total vouchers : 115,947.46 Page: vchIist 04/14/2017 8:45:49AM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 41420 4/14/2017 002931 ALL WESTERN INDUSTRIAL SUPPLY 41421 4/14/2017 005268 ATLAS ADVERTISING LLC INV -11559 Fund/Dept Description/Account Amount 104242 101.000.000.542 SUPPLIES: SNOWPLOWS 41422 4/14/2017 000815 BNSF RAILROAD CO SPOKA 051516 SPOKAV021417 41423 4/14/2017 000904 BRANCH, CAROLBELLE 41424 4/14/2017 000508 CONOCOPHILLIPS FLEET 41425 4/14/2017 002604 DELL FINANCIAL SERVICES LLC 41426 4/14/2017 000409 DEPT OF REVENUE 41427 4/14/2017 002157 ELJAY OIL COMPANY 41428 4/14/2017 003392 EPICENTER SERVICES LLC 41429 4/14/2017 003274 EXCHANGE PUBLISHING LLC EXPENSES 49243979 78958254 Q1-2017 4260998 2017-05 446644 446645 446647 446648 446650 447588 447589 001.058.051.558 ADVERTISING 101.042.000.542 101.042.000.542 001.018.013.513 001.058.057.558 001.090.000.548 001.076.301.589 101.000.000.542 106.000.000.537 001.058.056.558 001.058.056.558 001.058.056.558 001.013.000.513 001.013.000.513 001.058.056.558 001.058.056.558 Total : Total : GATE ARM REPAIR FLORA RD CRC SIGNAL DAMAGE PARK RD 2-14-17 Total : EXPENSE REIMBURSEMENT Total : MARCH 2017 FLEET FUEL BILL Total : 103.70 103.70 27,000.00 27, 000.00 406.68 405.59 812.27 149.27 149.27 1,836.73 1,836.73 COMPUTER LEASE 001-8922117-0( 1,006.63 Total : 1,006.63 LEASEHOLD EXCISE TAX O1 47 Total : 2,166.4 FUEL FOR SNOWPLOWS/MAINTEN Total : PROFESSIONAL SERVICES LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION Total : Total : 1,319.46 1,319.46 3,288.59 3,288.59 77.42 71.25 78.21 35.55 41.08 73.50 79.79 456.80 Page: vchlist 04/14/2017 8:45:49AM Voucher List Spokane Valley /U Page: Bank code : apbank Voucher Date Vendor Invoice 41430 4/14/2017 001447 FREE PRESS PUBLISHING INC 47129 41431 4/14/2017 002975 FREEDOM SALES AND SUPPLY LLC 2017232 41432 4/14/2017 005474 FREIGHTLINER NORTHWEST PC001372337:01 PC001372647:01 41433 4/14/2017 001253 GORDON THOMAS HONEYWELL 41434 4/14/2017 002568 GRANICUS INC 41435 4/14/2017 005086 IRON MOUNTAIN INC 41436 4/14/2017 002466 KENWORTH SALES COMPANY 41437 4/14/2017 002203 NAPA AUTO PARTS 41438 4/14/2017 003090 NORTH 40 OUTFITTERS 41439 4/14/2017 003090 NORTH 40 OUTFITTERS 41440 4/14/2017 000652 OFFICE DEPOT INC. Ma r171042 84611 NMK1880 SPOI N2239508 SPO1 N2246704 043481 792221 792322 792343 792465 793809 75302/3 75115/3 909232557001 Fund/Dept 001.058.056.558 001.090.000.518 101.000.000.542 101.000.000.542 001.011.000.511 001.011.000.511 001.058.057.558 101.000.000.542 101.000.000.542 101.042.000.542 101.042.000.542 001.058.057.558 101.042.000.542 001.058.057.558 101.042.000.542 101.042.000.542 101.042.000.542 001.032.000.543 Description/Account Amount LEGAL PUBLICATION FIRST AID SUPPLIES SUPPLIES: SNOWPLOWS SUPPLIES: SNOWPLOWS GOVERNMENTAL AFFAIRS Total : Total : Total Total : MAINTENANCE FOR MARCH 2017 Total : DOCUMENT DESTRUCTION SUPPLIES: SNOWPLOWS SUPPLIES: SNOWPLOWS Total: Total : SUPPLIES FOR MAINTENANCE SH SUPPLIES FOR MAINTENANCE SH SUPPLIES TO REPAIR 2000 JEEP C SUPPLIES FOR MAINTENANCE SH CREDIT RE 792322 - SUPPLIES TO SUPPLIES FOR MAINTENANCE SH Total : SMALL TOOLS/MINOR EQUIP: MALI' Total : SUPPLIES: GEIGER WORK CREW Total : OFFICE SUPPLIES: PW 169.60 169.60 13.28 13.28 36.65 34.37 71.02 4,672.51 4,672.51 777.16 777.16 93.48 93.48 155.27 2.34 157.61 6.48 32.29 124.33 21.90 -5828 30.68 157.40 293.48 293.48 29.85 29.85 234.77 Page: vch l ist 04/14/2017 8:45:49AM Voucher List Spokane Valley Page: 7/ Bank code : apbank Voucher Date Vendor Invoice 41440 4/14/2017 000652 OFFICE DEPOT INC, (Continued) 911281073001 915917983001 916912661001 916919210001 917183136001 917223681001 917473804001 41441 4/14/2017 002578 REBUILDING & HARDFACING INC 58721 41442 4/14/2017 002835 SCS DELIVERY INC 41443 4/14/2017 000391 SPOKANE VALLEY FIRE DIST. #1 41444 4/14/2017 001969 SUNSHINE DISPOSAL 41445 4/14/2017 000335 TIRE-RAMA 41446 4/14/2017 001660 TITAN TRUCK EQUIP CO INC 41447 4/14/2017 002597 TWISTED PAIR ENTERPRISES LLC 41448 4/14/2017 005267 UTILITY TRAILER SALES OF IDAHO 41449 4/14/2017 005736 VISION MARKETING LLC 9727 Q1-2017 FIRE FEES 1156222 8040074122 1168192 2322017 17383 4077 Fund/Dept 001.032.000.543 001.032.000.543 001.090.000.518 001.018.016.518 001.032.000.543 001.090.000.519 001.076.301.571 101.000.000.542 001.011.000.511 001.229.45.00 001.058.056.558 402.402.000.531 001.058.057.524 001.011.000.511 501.000.000.594 Description/Account Amount OFFICE SUPPLIES: PW OFFICE SUPPLIES: PW OFFICE SUPPLIES: IT OFFICE SUPPLIES: HR OFFICE SUPPLIES: PW OFFICE SUPPLIES: IT OFFICE SUPPLIES: PARKS Total : SNOW PLOW CUTTING EDGE BLA 27.63 19.38 19.56 126.33 7.09 43.81 6.95 485.52 3,899.07 Total : 3,899.07 PACKAGE DELIVERY FOR COUNCI Total : 01-2017 FIRE,FEES Total : TRANSFER STATION - ABATEMENT Total : OIL CHANGE FOR #400 - 2011 F-25. Total : SERVICE FOR 2008 CHEW COLOF Total : BROADCASTING COUNCIL MEETII' 125.00 125.00 19,933.08 19,933.08 67.82 67.82 46.25 46.25 1,263.31 1,263.31 1,460.00 Total : 1,460.00 NEW CY DUMP BODY / SPREADER Total : 001.058.051.558 ADVERTISING Total : 110,308.76 110, 308.76 12,500.00 12,500.00 Page: .�� vchIist 04/14/2017 8:45:49AM Voucher List Spokane Valley Page: �� T Bank code : apbank Voucher Date Vendor Invoice 41450 4/14/2017 002363 WESTERN STATES EQUIPMENT CO 41451 4/14/2017 005507 WINTER EQUIPMENT CO INC 41452 4/14/2017 000711 WMCA TREASURER 1857670 4/5/2017 000001 SPOKANE CO TREASURER 34 Vouchers for bank code : apbank 34 Vouchers in this report 1, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that 1 am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date 1N000307692 IV33349 2017 Membership 2017 Membership MARCH 2017 FundlDept 101.000.000.542 101.000.000.542 001.013.000.513 001.013.000.513 001.016.000.512 Description/Account Amount REPAIR FOR CATERPILLAR 420E Total : RAZOR SYSTEM CUTTING EDGE S Total : C. BAINBRIDGE: MAY 2017 -APRIL 2 C. KOUDELKA: MAY 2017 -APRIL 20 Total : SPOKANE COUNTY SERVICES Total 4,193.95 4,193.95 3,664.56 3,664.56 75.00 75.00 150.00 148,027.37 148,027.37 Bank total : 350,700.00 Total vouchers : 35 , .00 8-)533 �3 Page: �.� vch list 04/14/2017 1:35:06PM Voucher List Spokane Valley Page: �J Bank code : apbank Voucher Date Vendor Invoice 41453 4/14/2017 002308 FINKE, MELISSA March 2017 March 2017 41454 4/14/2017 000193 NORTHWEST CHRISTIAN SCHOOL INC April 2017 2 Vouchers for bank code : apbank 2 Vouchers in this report 1, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that 1 am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date FundlDept 001.076.301.571 001.076.301.571 001.090.000.518 Description/Account Amount INSTRUCTOR PMT INSTRUCTOR PMT CITY HALL RENT APRIL 2017 Total: 217.50 1,631.25 1,848.75 54,332.63 Total : 54,332.63 Bank total : 56,181.38 Total vouchers : 56,181.38 Page: vch l ist 04/14/2017 9:54:54AM Voucher List Spokane Valley /1/ Page: Bank code : pk-ref Voucher Date Vendor Invoice 7062 4/14/2017 005957 CHLANDA, MEGHAN 7063 4/14/2017 004930 COLUMBIA ELECTRIC SUPPLY 7064 4/14/2017 005962 RICHARD, SHEILA 7065 4/14/2017 005961 SHANLEY-SAVAGE, BRENDA 7066 4/14/2017 005501 WHITE, MARCIA 5 Vouchers for bank code : pk-ref 5 Vouchers in this report PARKS REFUND PARKS REFUND PARKS REFUND PARKS REFUND PARKS REFUND Fund/Dept Description/Account Amount 001.237.10.99 DEPOSIT REFUND: TERRACE VIEV Total : 001.237.10.99 DEPOSIT REFUND: ROOM #109 Total : 001.237.10.99 REFUND SUMMER DAY CAMP Total : 001.237.10.99 DEPOSIT REFUND: TERRACE VIEV Total : 001.237.10.99 DEPOSIT REFUND: GREAT ROOM-: Total : Bank total : 159.00 159.00 52.00 52.00 236.00 236.00 159.00 159.00 210.00 210.00 816.00 Total vouchers : 816.00 vchlist 04/18/2017 11:28:12AM Voucher List Spokane Valley /5 - Page: ----1' Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 41455 4/18/2017 005958 ANKER, THOMAS J PARCEL 45091.0847 303.303.166.595 ROW - SR 27 & GRACE INTERSEC- 20,000.00 Total : 20,000.00 1 Vouchers for bank code : apbank Bank total : 20,000.00 1 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Total vouchers : 20,000.00 Page: vchlist 04/20/2017 8:09:42AM Voucher List Page: Spokane Valley Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 7067 4/20/2017 005973 BOWMAN, EMILY PARKS REFUND 001.237.10.99 DEPOSIT REFUND: RM #109 52.00 Total : 52.00 7068 4/20/2017 005974 GALLAGHER, BRITTNEY PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM!: 500.00 Total : 500.00 7069 4/20/2017 005946 MCCREERY, TIFFANY PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MTG RM #110 100.00 Total : 100.00 7070 4/20/2017 005964 PACIFIC STEEL & RECYCLING PARKS REFUND 001.237.10.99 DEPOSIT REFUND: SMALL DINING 52.00 Total : 52.00 7071 4/20/2017 004495 PAYTRACE PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 108 52.00 Total : 52.00 7072 4/20/2017 005965 SEIFERT, LINDA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUI 210.00 Total : 210.00 7073 4/20/2017 000499 SPOKANE CO LIBRARY DIST PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM 210.00 Total : 210.00 7074 4/20/2017 005970 STOKES, GREG PARKS REFUND 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUT 210.00 Total : 210.00 7075 4/20/2017 005971 SWENSON, KAITIE PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MTG RM #110 52.00 Total : 52.00 7076 4/20/2017 005972 TRUDGEON DEVELOPMENT PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM/: 210.00 Total : 210.00 10 Vouchers for bank code : pk-ref Bank total : 1,648.00 10 Vouchers in this report Total vouchers : 1,648.00 Page: �1� CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 25, 2017 Department Director Approval : Item: Check all that apply: ® consent ❑ old business ['new business ['public hearing ['information ❑admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Pay Period Ending April 15, 2017 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Budget/Financial impacts: Total Gross: $ 261,381.22 Benefits: $ 97,612.03 Total payroll $ 358,993.25 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri DRAFT Attendance: Councilmembers MINUTES SPOKANE VALLEY COUNCIL MEETING STUDY SESSION Spokane Valley City Hall Council Chambers Spokane Valley, Washington April 4, 2017 Staff Rod Higgins, Mayor Arne Woodard, Deputy Mayor Caleb Collier, Councilmember Pam Haley, Councilmember Mike Munch, Councilmember Ed Pace, Councilmember Sam Wood, Councilmember Mark Calhoun, City Manager Erik Lamb, Deputy City Attorney Chelsie Taylor, Finance Director Morgan Koudelka, Sr. Administrative Analyst Gloria Mantz, CIP Manager Robert Lockmiller, Senior Engineer Craig Aldworth, Senior Engineer Henry Allen, Development Engineer Jenny Nickerson, Senior Plans Examiner Christine Bainbridge, City Clerk Mayor Higgins called the meeting to order at 6:00 p.m. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. ACTION ITEM: 1. Selection of Provider, Solid Waste Collection — Erik Lamb, Morgan Koudelka Mayor Higgins explained the process for taking public comments, followed by Mr. Lamb and Mr. Koudelka giving an explanation of our solid waste services; they said that this would be a ten-year contract and tonight's efforts are as a result of the culmination of about one and a half years' effort by the City, from hiring a consultant for the development of an RFP (request for proposal), to the actual RFP development, the scenarios, and the alternatives; said this was a four-month process in soliciting vendors for our solid waste collection, and we received four responses, although one response was determined non-responsive. Mr. Lamb said we have received three outstanding proposals from three very outstanding haulers, who are all very qualified and capable, and that any of them could provide the services for the City. Mr. Lamb said that staff recommends Waste Management as the exclusive single family, multifamily, and commercial solid waste provider; and that Waste Management, Waste Connections, and Sunshine be selected as the solid waste haulers to provide non-exclusive drop box solid waste collection services. Mr. Koudelka commended the haulers for the time they put into this process. In going through the alternative options, he noted that the household cleanup has two options: once a year and on-call; he explained that the special yard debris clean-up is also a once -a -year event, which would allow up to 192 gallons, or the equivalent of two additional 96 gallon carts, to be collected without additional charge; said that Councilmember Collier had previously asked about survey results regarding some of these options and about special item days; said answers ranged from 1 as not important to 5 as very important, and the most popular response was 1 with 209 responses of "not important; said there was some interest and there were also some comments at the end of the survey; 24 favored special item pickups twice a year. Mr. Koudelka went over the additional information submitted by Sunshine, as noted in his Request for Council Action form; he explained the interview process and said when they met with Sunshine, they provided a proposal that would reduce rates per ton at the transfer station by $3.00. Mr. Koudelka said staff had not seen that information prior to the interview; Sunshine said they would keep the $15.00 minimum charge for 36 months; however, staff felt that because this information came in after the deadline for submitting the RFP, Council Study Session: 04-04-2017 Page 1 of 4 Approved by Council: DRAFT that it would not be included in the rate calculations; although he said that staff did look at what the impact would be, and said the difference between Sunshine and the lowest rate of Waste Management, that Waste Management would still be the lowest. Mr. Lamb said Council would make the fmal determination of this matter, after which staff will move forward with contract finalization, and that the contract would come back to Council for approval later. It was moved by Deputy Mayor Woodard and seconded to select Waste Management as the solid waste hauler to provide exclusive single family, multifamily, and commercial solid waste, recycling, and compostables collection services to include the following alternatives listed on the Rate Proposal Evaluation: 1: universal carts; 3: household cleanup program on call; and 9: special yard debris clean- up; as part of the contract, and to authorize the City Manager to finalize a contract with the selected hauler for City Council approval; and to select Sunshine, Waste Connections, and Waste Management as the solid waste haulers to provide non-exclusive drop box solid waste collection services and to authorize the City Manager to finalize a contract with the selected haulers for City Council approval. After Council discussion, it was moved by Councilmember Munch and seconded to amend the motion to only include the alternative of the universal cart. Councilmember Collier voiced his opposition to all the alternatives. Council discussed the alternatives, including safety factors for truck drivers and that there would be no increase to the customer for using the universal cart. Vote by acclamation on the motion to amend: In favor: Councilmembers Munch, Haley, Pace and Collier; Opposed: Mayor Higgins, Deputy Mayor Woodard, and Councilmember Wood. The amendment passed. After further Council discussion, it was moved by Deputy Mayor Woodard and seconded to amend the current motion to also include alternative 3 as per the list, for the household cleanup on-call program. After Council discussion, vote by acclamation: In Favor: Mayor Higgins, Deputy Mayor Woodard, and Councilmembers Haley and Munch. Opposed: Councilmembers Pace, Wood and Collier. The amendment passed. Mayor Higgins invited comment from the hauler companies, and as he previously explained, each company would be given a maximum of ten minutes to comment, either individually or as a group. Comments were heard from representatives from Sunshine Disposal, followed by Waste Connections, and then by Waste Management. A representative from Sunshine Disposal and from Waste Management gave the Clerk additional information for distribution to Council. Mayor Higgins then opened the floor for general public comment, again as he previously explained, with a limit of three minutes per comment. Ms. Joy Linn spoke in favor of Waste Management; Ms. Nina Fluegal said she likes the current company we have; Mr. Tony Lazanis had a question about private hauler, but said he hopes the current company gets the contract; Mr. Doug Folkins, co-owner of Eljay Oil Company spoke favorably of Sunshine, said they are outstanding to work with and very accessible; Mr. Larry Damm, General Manager of Western Systems in Spokane Valley: thanked Sunshine for supporting local businesses and supporting his business. There were no further public comments. Deputy Mayor Woodard asked Mr. Lamb to comment on Mr. Lazanis' comments about any conflict with a self -hauler. Mr. Lamb said if Council adopts this with the annual on- call clean-up, it would not impact any other private company to come clean up a private residence or company, as the proposal is for one cubic yard once a year. At the behest of the Mayor, the City Clerk Bainbridge re -stated the amended main motion currently before Council: to select Waste Management as the solid waste hauler to provide exclusive single family, multifamily, and commercial solid waste, recycling, and compostables collection services to include the following alternatives listed on the Rate Proposal Evaluation: 1: universal carts, and 3: household cleanup program on call; as part of the contract, and to authorize the City Manager to finalize a contract with the selected hauler for City Council approval; and to select Sunshine, Waste Connections, and Waste Management as the solid waste haulers to provide non-exclusive drop box solid waste collection services, and to authorize the City Manager to finalize a contract with the selected haulers for City Council approval. Council Study Session: 04-04-2017 Page 2 of 4 Approved by Council: DRAFT Prior to the vote, it was moved by Councilmember Wood to suspend this motion for two weeks in order to give Council time to read the material just given to Council tonight. Council discussion included mention that two weeks wouldn't have an effect on this process, and that each vendor had opportunity to submit all materials on time, and this additional information came in after the deadline to submit. Vote by acclamation on the motion to suspend this for two weeks: In favor: Councilmembers Wood and Collier; Opposed: Mayor Higgins, Deputy Mayor Woodard, and Councilmembers Pace, Haley, and Munch. The motion failed. Returning back to the main motion; vote by acclamation on the main motion as previously stated naming the vendors and the alternatives: In Favor: Mayor Higgins, Deputy Mayor Woodard, and Councilmembers Collier, Pace, Haley and Munch. Opposed: Councilmember Wood. The motion passed. At 7:36 p.m. Mayor Higgins called for a recess. He reconvened the meeting at 7:46 p.m. NON -ACTION ITEMS: 2. Indiana Preservation Project — Craig Aldworth, Gloria Mantz Ms. Mantz and Mr. Aldworth explained the Indiana Preservation Project, including the existing conditions, project design, traffic control, and budget and funding; after which Deputy Mayor Woodard suggested staff bring Council a future report on the various aspects of the ITS (Intelligent Transportation System). There were no objections. 3. 9th Avenue Sidewalk Project — Robert Lockmiller, Gloria Mantz Ms. Mantz and Mr. Lockmiller explained the 9th Avenue Sidewalk Project, Raymond Road to University Road, including 9th Avenue's current conditions, such as varying pavement width and missing curb; said that this project would complete a missing link of sidewalk and therefore provide pedestrians safe access to the existing STA (Spokane Transit Authority) bus stop; they mentioned the public outreach where property owners were notified of this upcoming project; they went over the proposed improvements such as ADA (Americans with Disabilities Act) ramps, and concrete curb, and finished by explaining the project budget and funding availability. Councilmember Wood asked about having greenspace so when snow plows cleared the roads, the greenspace would be an available area to dump the snow. Ms. Mantz explained that this is an existing well-established residential area, and buying right-of-way would be cost -prohibitive; also since this is a collector, this would not get plowed with the same frequency as an arterial. 4. City Hall Update — Doug Powell, Jenny Nickerson Senior Plans Examiner Nickerson went through the PowerPoint showing the various sections of the city hall building, and noting we are still on schedule. 5. Advance Agenda — Mayor Higgins Councilmember Pace said he would like to begin the process of reviewing our sign ordinances; that businesses bring up that topic, and he would like to radically revise those regulations to have minimal requirements, especially concerning temporary signs, and to let the businesses make their own decisions. Four councilmembers nodded in agreement and Mr. Calhoun said he would add that to the advance agenda. Deputy Mayor Woodard said he was made aware of a person who called 9-1-1 because a manhole cover was off, but the person making the call was told by the 9-1-1 operator that didn't present an imminent danger. Deputy Mayor Woodard asked who a person would call after hours for an emergency. Mr. Calhoun said he would initiate follow-up on the situation. 6. Council Check-in — Mayor Higgins Councilmember Wood asked if a staff member spoke to someone concerning the condition of the McDonald's parking lot, and Mr. Calhoun replied that since that is private property, we do not have control on what they do as that would be their business decision, but we can let the property owner know of the recent concerns and comments. Council Study Session: 04-04-2017 Page 3 of 4 Approved by Council: DRAFT 7. City Manager Comments — Mark Calhoun City Manager Calhoun mentioned that construction started yesterday on the Pines to Evergreen stretch of the Appleway Trail, and that Council will hear an administrative report April 25 on the Sullivan to Corbin section. Mr. Calhoun noted that one of our Legislative Agenda items is the amenities on the Appleway Trail, and said that $545,000 has been included in the Senate's Capital Budget, and will be included in the House budget scheduled to be released tomorrow. Mr. Calhoun extended thanks to our legislative representatives for their work on this issue. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 8:21 p.m. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Council Study Session: 04-04-2017 Page 4 of 4 Approved by Council: DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday, April 11, 2017 Mayor Higgins called the meeting to order at 6:00 p.m. Attendance: Rod Higgins, Mayor Arne Woodard, Deputy Mayor Caleb Collier, Councilmember Pam Haley, Councilmember Mike Munch, Councilmember Ed Pace, Councilmember Sam Wood, Councilmember Staff Mark Calhoun, City Manager John Hohman, Deputy City Manager Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney Chelsie Taylor, Finance Director Mike Stone, Parks & Rec Director Mark Werner, Police Chief Craig Aldworth, Sr. Engineer Gloria Mantz, CIP Manager Greg Bingaman, IT Specialist Karen Kendall, Planner Christine Bainbridge, City Clerk INVOCATION Pastor Manuel Denning of Fountain Ministries Church gave the invocation. PLEDGE OF ALLEGIANCE Council, staff and the audience stood for the Pledge of Allegiance. ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a COMMITTEE, BOARD, LIAISON SUMMARY REPORTS Councilmember Munch: said he has been working with the Health Board to determine what, if anything, can be done about parental rights and the vaccination issue, and said they are trying to get various stakeholders together to discuss this topic. Councilmember Haley and Councilmember Collier: no report Councilmember Pace: said he is not on the Health Board but is working with Councilmember Munch and citizens on issues of parental rights concerning the vaccination decision and working on a mitigation aspect if a student is not permitted to go to school, how would that student be protected so as not to have this hurt their academic career; said he met with the STA (Spokane Transit Authority) Planning Committee and they are working on a celebration for the opening of a new bus route to serve Indiana and the new CHAS Clinic on Indiana; said they also talked about the difference between perceived and actual ridership in Spokane Valley as he wants to understand the difference, and that STA staff is starting to put together a series of meetings to study that issue. Councilmember Wood: said he attended the Chamber luncheon yesterday and the Fire Chief was there and mentioned the lower insurance rates; also said they had a United States Chamber representation talking about political issues in D.C. Deputy Mayor Woodard: said he attended the North Idaho, Inland Northwest Partners, first quarter meeting where they heard about the economic forecast; said it was an exceptional meeting with representatives from Minutes Regular Council Meeting: 04-11-2017 Page 1 of 4 Approved by Council: DRAFT Washington and Idaho, and he heard presentations from the employment security Departments of Labor, and heard from Eastern Washington University economics professors who gave their viewpoints on what's going on in our region concerning employment, housing, and growth; said he attended a ribbon cutting; went to a Chamber luncheon; and mentioned that we did pretty well in this year's State Capital Budget MAYOR'S REPORT Mayor Higgins had no report. PUBLIC COMMENTS: Mayor Higgins invited public comments. Wendy McElroy, Spokane Valley: voiced her concern about a 2014 Family Fest event where she was a vendor and was approached by some women who mocked her bride and groom exhibit, made her feel very uncomfortable, and who also spoke to her very inappropriately. Jameson Farrar and Shad Cramer: explained that The Legacy Boxing Club is an organization aimed at stopping bullying; said their program is a way to help relieve kids of the pain they feel as a result of being bullied; said they would like to run this anti -bullying program through every school and give individual talks to classrooms, and overall, to build a community of respect in schools and beyond; and that they are looking for funding assistance. Mayor Higgins mentioned our City's Outside Agency grant process and said they could contact our City Clerk for information. John Harding, Spokane Valley: spoke of the emergency management system in the County and of the ballot proposition, which he said bothered him as people have no idea of how the funds are used. City Attorney Driskell explained that the Council's Governance Manual explains that our public facilities cannot be used to support or oppose a ballot measure unless done in a very specific way, which includes even having public comments on ballot measures; and that these ballot measures are not the business of this City as the measure is one of Spokane County's; and added that there is some additional oversight on how the money is spent. City Manager Calhoun said the issue being referenced is the 1/10 of 1% renewal sales tax proposition; and that there is a special revenue fund used for revenues received from the State, and that these revenues are audited annually by the State Auditor's office. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on April 11, 2017 Request for Council Action Form, Total: $355,414.54 b. Approval of Payroll for Pay Period Ending March 31, 2017: $423,823.72 c. Approval of March 28, 2017 Council Meeting Minutes, Formal Meeting Format It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the Consent Agenda. NEW BUSINESS: 2. Proposed Resolution 17-009 Reopening Spokane River — Cary Driskell It was moved by Deputy Mayor Woodard and seconded to approve Resolution 17-009 reopening the Spokane River within the Spokane Valley City limits. After a brief explanation about the condition of the River, Mayor Higgins invited public comments. No comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 3. Motion Consideration: Mayoral Appointment, Planning Commission— Mayor Higgins After Mayor Higgins announced his decision to move forward with the final appointment to the Planning Commission, so that it will continue with seven members, it was moved by Deputy Mayor Woodard and seconded to confirm the Mayor's nomination for appointment to the Planning Commission of Matthew Walton, for a three-year term beginning upon appointment confirmation, and ending December 31, 2019. Minutes Regular Council Meeting: 04-11-2017 Page 2 of 4 Approved by Council: DRAFT Mayor Higgins invited public comments. No comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 4. Motion Consideration: Euclid Ave. Reconstruction Project Bid Award — Craig Aldworth, Gloria Mantz It was moved by Deputy Mayor Woodard and seconded to award the Euclid Avenue Reconstruction Project, CIP 0251 to MDM Construction, Inc., in the amount of $2,293,403.15 and authorize the City Manager to finalize and execute the construction contract. Mr. Aldworth explained that two bids were received, with MDM coming in under the engineer's estimate; he also noted that Schedule B costs will be paid for by the County as noted in his Request for Council Action form, that the County will be paying for the sewer, and will pay half the cost of some of the bid items mutually shared by us and the County. Mayor Higgins invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. ADMINISTRATIVE REPORTS: 5. Wilbur Road Street Vacation — Karen Kendall City Planner Kendall explained the background of this request to vacate 260 feet of Wilbur Road; reviewed the process of the vacation, from application submittal to recording ordinances and record of survey; she showed the area as depicted on the vicinity map, as well as aerial photos of the proposal; explained that the area is unimproved and not maintained, is owned by the same owner, there is no future right-of-way connection, and this would allow maximum use of abutting properties. Ms. Kendall noted that the Planning Commission recommended approval with conditions as noted on slide 7; she explained considerations for Council, and went over the estimated value of the vacation per City Resolution 07-009; and by those calculations, would result in a cost to the applicant of $6,237.61, less $1,365.00 which the applicant already paid for application processing; she also noted Council could take an alternative approach if it is determined the public interest would be better served. Ms. Kendall noted this is scheduled for a first ordinance reading April 25, 2017. Councilmember Munch asked if we always deduct the application fee from the amount owed, and Mr. Calhoun noted we can get that information for the first reading. Councilmember Wood asked about the appraisal and Ms. Kendall explained that it is the assessed value from Spokane County, thereby eliminating the fee for an appraisal. There was also discussion about the drywell and who would maintain that, and Councilmember Munch also asked for clarification concerning the drywell. Deputy Mayor Woodard suggested there should be no further cost to the owner since he would be paying $12,000 to $18,000, while Councilmember Wood said since we are giving him something of value, and that he will make a lot of money on it, he should pay his fair share. There was consensus to move ahead, with the noted caveats of bringing forth the additional requested information. 6. City Hall Audio -Visual Systems — Chelsie Taylor, Greg Bingaman Finance Director Taylor and IT Specialist Bingaman explained what was included in the design of the AV system in the council chambers of the new city hall; of the process used to solicit bids, and that we received one bid response, which is not uncommon giving the complexities of the project. They also noted that PEG (public, educational, and governmental) funds have been earmarked for this expense, with $250,000 included in the budget. It was noted the bid proposal received was for $238,051.61, well within the amount of funds in the PEG portion of the budget. There was Council consensus to bring this back next week for a motion consideration. 7. Advance Agenda — Mayor Higgins Councilmember Munch said he would like staff to compile and maintain a list of volunteers for such things as snow removal, and to solicit the community for doctors, emergency medical staff, and others available for any emergency, so people would know who to contact; said he assumes it would just take a little bit of staff time to coordinate. Mr. Calhoun said he will ask his executive assistant to work on that, and thinks we can start in-house and work with Councilmember Munch as we progress through it, then perhaps bring Council an administrative report to discuss the topic. Council concurred. Minutes Regular Council Meeting: 04-11-2017 Page 3 of 4 Approved by Council: DRAFT Councilmember Munch said he would also like to explore internships, where staff reaches out to the area high schools to let them know we would be available for a type of job -shadow program. Mr. Calhoun said we have legal interns who are enrollees in Gonzaga Law School, and some engineering students working in the stormwater program, but we generally don't avail ourselves of high school students. Councilmember Pace said he did that on his own when he first took office, and the Central School Superintendent worked with him, and he had two Spokane Valley tech interns; said it worked well the first semester but not afterwards; said it might work better to work with City staff and Council. At least three Councilmembers nodded in agreement. Mr. Calhoun said he will start with the Department Directors to see what can be identified as job shadow possibilities, and then contact the school superintendents. CITY MANAGER COMMENTS Mr. Calhoun said that last week Deputy Mayor Woodard commented about a 9-1-1 call concerning a missing manhole cover, and who to call; and Mr. Calhoun said he confirmed with Chief Werner that 9-1-1 is the correct place to call; and said that Chief Werner will do the necessary follow-up with 9-1-1; Mr. Calhoun added that there was also a sense that maybe that didn't actually occur, but again confirmed that the County would be the correct contact. Mr. Calhoun also noted that staff is working on our 2018 budget and business plan to have worksheets ready for the June 13 budget workshop. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:03 p.m. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Minutes Regular Council Meeting: 04-11-2017 Page 4 of 4 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 25, 2017 Department Director: Check all that apply: ❑ consent n old business ® new business n public hearing n information n admin. report n pending legislation AGENDA ITEM TITLE: First Reading of Proposed Ordinance 17-006 — Street Vacation of Wilbur Road DESCRIPTION OF PROPOSAL: Request to vacate 260 feet of Wilbur Road. GOVERNING LEGISLATION: Spokane Valley Municipal Code (SVMC) 22.140; RCW 35A.47.020 and RCW 35.79 PREVIOUS ACTION TAKEN: At the February 7, 2017 City Council meeting, a public hearing date was set with the Planning Commission for March 9, 2017. On April 11, 2017, City Council heard an administrative report on the proposed street vacation. BACKGROUND: The City received an application on January 26, 2017 from property owner Jay Rambo requesting a street vacation of 260 feet in length of Wilbur Road ranging from 30 to 40 feet in width. The total area is approximately 9,106 square feet. The portion of right-of-way proposed to be vacated is located between Interstate 90 (north) and Nora Avenue (south) and adjacent to three parcels (45094.0598, 45094.0515 and 45094.1001).The property owner is making a request for the following reasons: 1. The area proposed to be vacated is unimproved and not maintained; 2. The vacation will allow maximum use of abutting properties; 3. All three parcels abutting Wilbur Road are owned by the same property owner; and 4. Interstate 90 intersects Wilbur Road to the north hindering future right of way connection. The Planning Commission conducted a study session on February 23, 2017 and a public hearing on March 9, 2017. Following public testimony and deliberations, the Planning Commission voted five to zero to recommend approval of the proposed street vacation. The findings and recommendations were approved by the Planning Commission on March 23, 2017. SVMC 22.140.040 directs City Council to consider the Planning Commission's findings, conditions and/or limitations appropriate to preserve the public use or benefit, the division of the vacated right-of- way among abutting property owners, and whether to require compensation for the right-of-way and when it is to be paid. Council passed Resolution 07-009 to provide policies for imposing vacation charges. Section 1(Policy); states, "The cost for property received as a result of a vacation initiated by an adjacent property owner shall equal 50% of the appraised value of the vacated property received" Section 1.1.b allows the property values to be averaged, if value of adjacent properties differs. Section 1 further specifies that the "appraised value" is actually based upon the assessed value, not a formal appraisal. Based on the average assessed land value of the adjacent properties, $6,237.61 is 50% of the assessed value. The calculation of assessed value for the vacated street is detailed below. RCA 1" Ordinance Reading for STV -2017-0001 Page 1 of 2 Lot Size in Square Assessed Value per Square 2 2 Feet (ft) Foot (ft ) Parcel Number Assessed Market 45094.0598 45094.0515 45094.1001 $76,340 $42,000 $34,000 2 Average value per ft Square feet of Wilbur Road 105,913 37,970 14,854 Estimated Value for the area of street vacation 50% of assessed value 1 $0.72 1 $1.11 $2.29 $4.12/3 = $1.37 2 9,106 ft z 9,106 ft x $1.37 = $12,475.22 $12,475.22 x 50% = $6,237.61 Estimated value of Wilbur Road = $6,237.61 Over the past 13 years Council has approved 23 street vacations. Compensation is determined on a case by case basis. Only four vacation requests have been conditioned to provide payment for vacated right-of- way. These occurred between 2008 and 2010 and compensation amounts ranged from $1,354.00 to $44,445.20. In the past three of the four vacations conditioned to pay received a deduction of the application fee. That is why the deduction was included in the previous calculations. However, in review of the City's Street Vacation Standards (SVMC Chapter 22.140) and Resolution 07-009 no provision exists to subtract the application fee. The cost of Wilbur Road has been revised in the above table. Council can waive compensation per Section 1.4 of Resolution 07-009 when the public interest and benefit is served through the provision of public improvements or like dedications. Costs incurred such as relocating Modern Electric Water Company's water line, potentially relocating City's inlet and drywell, establishment of easements and record of survey are at the expense of the requestor to satisfy conditions associated with the vacation of Wilbur Road. OPTIONS: Move to advance to a second reading with or without further amendments. RECOMMENDED ACTION: Move to advance Ordinance # 17-006 to a second reading at the May 9, 2017 Council meeting. STAFF CONTACT: John Hohman, Deputy City Manager; Karen Kendall, Planner ATTACHMENTS: 1. Draft Ordinance 17-006 2. Signed Planning Commission Findings and Recommendation 3. Staff Report and Recommendation to the Planning Commission 4. Approved Planning Commission Meeting Minutes February 23, 2017 5. Approved Planning Commission Meeting Minutes March 9, 2017 6. Approved Planning Commission Meeting Minutes March 23, 2017 7. Resolution 07-009 8. Table providing street vacation history 9. SVMC Section 22.140 (Street Vacations) 10. Presentation RCA 1' Ordinance Reading for STV -2017-0001 Page 2 of 2 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 17-006 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY WASHINGTON, PROVIDING FOR A RIGHT-OF-WAY VACATION OF APPROXIMATELY 9,106 SQUARE FEET OF WILBUR ROAD LOCATED BETWEEN PARCELS 45094.0598, 45094.0515 AND 45094.1001, AND PROVIDING FOR OTHER MATTERS PROPERLY RELATING THERETO. WHEREAS, on January 26, 2017, a completed application for vacation was filed requesting the vacation of approximately 9,106 square feet of Wilbur Road; and WHEREAS, on February 7, 2017, the City Council by Resolution 17-003 set a public hearing date for March 9, 2017 with the Planning Commission; and WHEREAS, on March 9, 2017, the Planning Commission held a public hearing; and WHEREAS, following the hearing, the Planning Commission found that the notice and hearing requirements of Spokane Valley Municipal Code (SVMC) 22.140.020 had been met; and WHEREAS, the Planning Commission findings and minutes have been filed with the City Clerk as part of the public record supporting the vacation; and WHEREAS, none of the property owners abutting the property to be vacated filed a written objection to the proposed vacation with the City Clerk; and WHEREAS, pursuant to chapter 22.140 SVMC, upon vacation of the road, the City shall transfer the vacated property to abutting property owners, the zoning district designation of the properties adjoining the street shall attach to the vacated property, a record of survey shall be submitted to the City, and all direct and indirect costs of title transfer to the vacated street shall be paid by the proponent or recipient of the transferred property. In this particular case, the vacated property shall be transferred to parcels 45094.0598, 45094.0515 and 45094.1001; and WHEREAS, the City Council desires to vacate the above street pursuant to chapter 22.140 SVMC. NOW, THEREFORE, the City Council of the City of Spokane Valley, Spokane County, Washington, do ordain as follows: Section 1. Findings of Fact. The City Council makes the following findings of fact: 1. The area proposed to be vacated is unimproved. Existing utilities such as electric, gas and water are located within the right-of-way proposed to be vacated (ROW). The utility purveyors have requested easements to preserve existing infrastructure and future connections. The vacation is expected to have no impact on the general public as surrounding parcels currently do not use the ROW for access. The vacation is expected to have no impact on the general public. 2. The subject ROW is currently vacant land not being utilized for public access and is not required for current or future public access. The area contains a drywell that handles drainage from Wilbur Road. Should future development require improvements to the intersection of Wilbur Road and Nora Avenue, the intersection improvements shall be reviewed and ROW and stormwater needs assessed through agreement with the future development. 3. There is no need for a new and different public way around the subject ROW. So long as access to the drywell for maintenance is provided, the public interest is served. Ordinance 17-006 - Street Vacation STV -2017-0001 Page 1 of 4 DRAFT 4. It is not anticipated that changes would occur in the future which would require the use of the subject ROW for public access. Should future development require improvements to the intersection of Wilbur Road and Nora Avenue, the intersection improvements shall be reviewed and ROW and stormwater needs assessed through agreement with the future development. 5. No objections or public comment were received. 6. The subject ROW is adjacent to the parcels 45094.0598, 45094.0515 and 45094.1001and title shall vest in those parcels. 7. Resolution 07-009 was adopted pursuant to RCW 35.79.030 to set the City's policy for imposing vacation charges. Pursuant to Section 1 of Resolution 07-009: a. The cost for property received as a result of a vacation initiated by an adjacent property owner shall equal 50% of the appraised value of the vacated property received. i. The appraised value shall be the same as the value of an equivalent portion of property adjacent to the proposed vacation as established by Spokane County Assessor at the time the matter is considered by the City Council. ii. If the value of adjacent properties differs, than the average of the adjacent property values per square foot will be used. Based on the average assessed value of the adjacent properties, $6,237.61 is 50% of the assessed value. Section 2. Property to be Vacated. Based upon the above findings and in accordance with this Ordinance, the City Council does hereby vacate the street or alley which is incorporated herein by reference, and legally described as follows: A parcel of land being a portion of the Southeast Quarter of Section 09, Township 25 North, Range 44 East, Willamette Meridian, City of Spokane Valley, Spokane County, Washington, said parcel being more particularly described as follows; Being that portion of the Wilbur Road Right -of -Way lying North of the Westerly extension of the North Right -of -Way Line of Nora Avenue as it crosses Wilbur Road and South of the South Line of the Interstate 90 Right -of -Way as it crosses Wilbur Road; Spokane Valley, Washington. Said parcel encompasses approximately 9,106 square feet. Section 3. Division of Property to be Vacated. Pursuant to RCW 35.79.040 and SVMC 22.140.040(C), the vacated portion of the street or alley shall belong to the abutting property owners, one- half to each, unless factual circumstances otherwise dictate a different division and distribution of the street or alley to be vacated. The property to be vacated shall be divided amongst parcels 45094.0598, 45094.0515 and 45094.1001as recorded in the record of survey which shall be created and recorded with Spokane County as required pursuant to SVMC 22.140.090. Section 4. Zoning. The zoning designation for the vacated property shall be the designation attached to the adjoining properties as set forth within the respective property or lot lines. The City Manager or designee is authorized to make this notation on the official Zoning Map of the City. Section 5. Conditions of Vacation. The following conditions shall be fully satisfied prior to the transfer of title by the City. 1. Initial work to satisfy conditions of the street vacation (File No. STV -2017-0001), including all conditions below shall be submitted to the City for review within 90 days following the effective date of approval by the City Council. Ordinance 17-006 - Street Vacation STV -2017-0001 Page 2 of 4 DRAFT 2. The vacated property shall be transferred into the abutting parcels (45094.0598, 45094.0515 and 45094.1001) as shown on the record of survey created and recorded with Spokane County Auditor's Office pursuant to condition 9. 3. The following easements are required to be established. Submit recording number on record of survey and written documentation of easement for City verification. a. An easement acceptable to the City for access and maintenance of existing inlet and drywell located along southerly portion of vacated Wilbur Road. As an alternative, the inlet and drywell may be relocated to a new location within City public right-of- way. b. All existing lots shall have access to a public street or existing driveway easement prior to finalization. Parcels shall be reconfigured through a boundary line adjustment or an easement shall be created to provide access to parcel 45094.0515. c. An easement acceptable to Spokane County Environmental Services for access to public sewer to serve parcel 45094.0515. If parcel 45094.0515 is consolidated with an adjacent parcel that has access to the sanitary sewer system, no easement is required. d. An easement acceptable to Avista to preserve existing facilities. e. An easement acceptable to WSDOT and Modern Electric Water Company to preserve existing facilities. 4. Coordinate with Modern Electric Water Company to remove existing water service line located in vacated Wilbur Road and relocate to an acceptable location. 5. Following the City Council's passage of the Ordinance approving the street vacation, a record of survey of the area to be vacated, prepared by a registered surveyor in the State of Washington, including an exact metes and bounds legal description, and specifying any and all applicable easements for construction, repair and maintenance of existing and future utilities and services, shall be submitted by the proponent to the City Manager or designee for review. 6. The surveyor shall locate a monument at the intersection of the centerline of the vacated right-of-way with each street or right-of-way in accordance with the standards established by the Spokane Valley Street Standards. 7. All direct and indirect costs of title transfer of the vacated street from public to private ownership, including but not limited to, title company charges, copying fees, and recording fees shall be paid by the proponent. The City shall not and does not assume any financial responsibility for any direct or indirect costs for the transfer of title. 8. The zoning district designation of the properties adjoining the street to be vacated shall be automatically extended to the center of such vacation, and all area included in the vacation shall then and henceforth be subject to all regulations of the districts. 9. The record of survey and certified copy of the Ordinance shall be recorded by the City Clerk in the office of the Spokane County Auditor. Ordinance 17-006 - Street Vacation STV -2017-0001 Page 3 of 4 DRAFT 10. All conditions of City Council authorization shall be fully satisfied prior to any transfer of title by the City. 11. Payment in the amount of $6,237.61 shall be paid to the City by the property owner(s) requesting vacation. Section 6. Closing. Following satisfaction of the above conditions, the City Clerk shall record a certified copy of this Ordinance in the office of the County Auditor, and the City Manager is authorized to execute and finalize all necessary documents in order to complete the transfer of the property identified herein. Section 7. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 8. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City of Spokane Valley as provided by law. PASSED by the City Council this day of May, 2017. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Approved As To Form: Office of the City Attorney Ordinance 17-006 - Street Vacation STV -2017-0001 Page 4 of 4 FINDINGS AND RECOMMENDATIONS OF THE SPOKANE VALLEY PLANNING COMMISSION March 23, 2017 The following findings are consistent with the Planning Commission's decision to recommend approval of File No. STV -2017-0001, vacating Wilbur Road. A. Background: 1. Chapter 22.140 of the Spokane Valley Municipal Code (SVMC), governing street vacations, was adopted in September 2007 and became effective on October 28, 2007. 2. The privately -initiated street vacation, STV -2017-0001, proposes to vacate an unimproved section 260 feet in length ranging from 30 to 40 feet in width. 3. The Planning Commission held a public hearing on March 9, 2017 and recommends a conditional approval of the street vacation (STV -2017-0001) to City Council. B. Planning Commission Findings: Compliance with SVMC 22.140.030 Planning Commission review and recommendation Finding(s): 1. Whether a change of use or vacation of the street or alley will better serve the public? The area proposed to be vacated is unimproved. Existing utilities such as electric, gas and water are located within current right of way. The utility purveyors have requested easements to preserve existing infrastructure and future connections. The vacation is expected to have no impact on the general public as surrounding parcels currently do not use ROW for access. The vacation is expected to have no impact on the general public. 2. Whether the street or alley is no longer required for public use or public access? The subject ROW is currently vacant land not being utilized for public access and is not required for current or future public access. The area contains a drywell that handles drainage from Wilbur Road. Should future development require improvements to the intersection of Wilbur Road and Nora Avenue, the intersection improvements will be reviewed and right-of-way needs assessed through agreement with the future development. 3. Whether the substitution of a new and different public way would be more useful to the public? There is no need for a new and different public way. So long as access to the drywell for maintenance is provided, the public interest is served. 4. Whether conditions may so change in the future as to provide a greater use or need than presently exists? It is not anticipated that changes would occur in the future which would require the use of the subject right-of-way for public access. Should future development require Findings and Recommendations of the Spokane Valley Planning Commission Page 1 of 3 improvements to the intersection of Wilbur Road and Nora Avenue, the intersection improvements will be reviewed and right-of-way needs assessed through agreement with the future development. 5. Whether objections to the proposed vacation are made by owners of private property (exclusive of petitioners) abutting the street or alley or other governmental agencies or members of the general public? No objections or public comment was received. C. Conclusions: The findings confirm criteria set forth in SVMC 22.140.030 have been met. D. Recommendation: Planning Commission recommends City Council approve the vacation of an unimproved section of Wilbur Road 260 feet in length ranging from 30 to 40 feet in width subject to the following: 1. Initial work to satisfy conditions of the street vacation (File No. STV -2017-0001), including all conditions below shall be submitted to the City for review within 90 days following the effective date of approval by the City Council. 2. The vacated property shall be transferred into the abutting parcels (45094.0598, 45094.0515 and 45094.1001) as shown on the record of survey created and recorded with Spokane County Auditor's Office pursuant to condition 9. 3. The following easements are required to be established. Submit recording number on record of survey and written documentation of easement for City verification. a. An easement acceptable to the City of Spokane Valley for access and maintenance of existing inlet and drywell located along southerly portion of vacated Wilbur Road. As an alternative, the inlet and drywell may be relocated to a new location within City public right- of-way. b. All existing lots shall have access to a public street or existing driveway easement prior to finalization. Parcels shall be reconfigured through a boundary line adjustment or an easement shall be created to provide access to parcel 45094.0515. c. An easement acceptable to Spokane County Environmental Services for access to public sewer to serve parcel 45094.0515. If, parcel 45094.0515 is consolidated with an adjacent parcel that has access to the sanitary sewer system, no easement is required. d. An easement acceptable to Avista to preserve existing facilities. e. An easement acceptable to WSDOT and Modern Electric Water Company to preserve existing facilities. Findings and Recommendations of the Spokane Valley Planning Commission Page 2 of 3 4. Coordinate with Modern Electric Water Company to remove existing water service line located in vacated Wilbur Road and relocate to an acceptable location. 5. Following the City Council's passage of the Ordinance approving the street vacation, a record of survey of the area to be vacated, prepared by a registered surveyor in the State of Washington, including an exact metes and bounds legal description, and specifying any and all applicable easements for construction, repair and maintenance of existing and future utilities and services, shall be submitted by the proponent to the Community and Economic Development Director, or designee, for review. 6. The surveyor shall locate a monument at the intersection of the centerline of the vacated right-of-way with each street or right-of-way in accordance with the standards established by the SVSS. 7. All direct and indirect costs of title transfer of the vacated street from public to private ownership, including but not limited to, title company charges, copying fees, and recording fees shall be paid by the proponent. The City shall not and does not assume any financial responsibility for any direct or indirect costs for the transfer of title. 8. The zoning district designation of the properties adjoining the street to be vacated shall be automatically extended to the center of such vacation, and all area included in the vacation shall then and henceforth be subject to all regulations of the districts. The adopting Ordinance shall specify this zoning district extension inclusive of the applicable zoning district designations. 9. The record of survey and certified copy of the Ordinance shall be recorded by the City Clerk in the office of the Spokane County Auditor. 10. All conditions of City Council authorization shall be fully satisfied prior to any transfer of title by the City. Approved this 23rd day of March, 2017 Heather Graham, Chairman ATTEST &461-16A_) Deanna Horton, Administrative Assistant Findings and Recommendations of the Spokane Valley Planning Commission Page 3 of 3 trirr por�kane .0.0Valley COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT PLANNING DIVISION STAFF REPORT AND RECOMMENDATION FILE No: STV -2017-0001 STAFF REPORT DATE: March 2, 2017 FILE NO: STV -2017-0001 PROPOSAL DESCRIPTION: A request to vacate an unimproved section of Wilbur Road that is 260 feet in length ranging from 30 to 40 feet in width. STAFF PLANNER: Karen Kendall, Planner, Community & Economic Development Department PROPOSAL LOCATION: The portion of right-of-way (ROW) proposed to be vacated is located between Interstate 90 (north) and Nora Avenue (south) and adjacent to three parcels (45094.0598, 45094.0515 and 45094.1001) further located in the SW quarter of the SE quarter of Section 9, Township 25 North, Range 44 East, Willamette Meridian, Spokane Valley, Washington BACKGROUND: The City received an application on January 26, 2017 from property owner Jay Rambo, requesting to vacate a portion of Wilbur Road. The total area is approximately 9,100 square feet. The property owner is making a request for the following reasons: 1. The area proposed to be vacated is unimproved and not maintained; 2. The vacation will allow maximum use of abutting properties; 3. All three parcels abutting Wilbur Road are owned by the same property owner; and 4. Interstate 90 intersects with Wilbur Road to the north hindering future right of way connection. The site contains a public inlet and drywell that must remain accessible for maintenance. Gas and water lines are also located on site. Although the lots are owned by one person a vacation of the ROW would leave a lot without access. Discussions have been ongoing with the appropriate parties, and complete comments are attached for your review. However the following comments related to location and preservation of existing services within the 260 feet of Wilbur Road proposed to be vacated identify the areas of major concern: 1. City of Spokane Valley has an inlet and drywell that is located along the southern boundary of the area proposed to be vacated. A map indicating location is attached as Exhibit 5 (agency comments). The inlet and drywell shall be relocated or an easement created for access and maintenance. 2. Pursuant to Spokane Valley Municipal Code (SVMC) 20.20.090.F states "Every lot shall have direct access to a paved public street, private street, or an easement for a private driveway." The proposed vacation will result in Parcel 45094.0515 being without access to a public ROW. The owner may wish to consolidate parcels or create an easement for access as proposed in the recommended conditions. Staff Report and Recommendation STV -2017-0001 Page 1 of 6 March 2, 2017 3. Avista has natural gas service, an eight inch pressure gas main, a cathodic well with underground communications used for monitoring. An easement shall be created to preserve those facilities. 4. Modern Electric Water Company (MEWC) has facilities within the area proposed to be vacated and as a condition requires the facilities to be relocated. The property owner is working with MEWC to remove the existing facilities in Wilbur Road and relocated to better serve the water company and proposed development on parcels 45094.0598, 45094.0515 and 45094.1001. 5. Spokane County Environmental Services Department is requiring that each lot have access to a public ROW for access to sanitary sewer service. The street vacation is proposed to eliminate ROW to parcel 45094.0515. It is recommended that all parcels are consolidated in a way that all access public ROW or create a sanitary sewer easement to access parcel 45094.0515. 6. Washington State Department of Transportation (WSDOT) utilizes water and power service for landscaping along Interstate 90. Coordination will be required to preserve services. The Planning Commission requested additional information regarding ROW improvements at the time of future development. Currently Wilbur Road is paved for approximately 40 feet north of Nora Avenue to the driveway of an existing single family residence on parcel 45094.0598. Development Engineering will require approximately 10 feet of ROW dedication to the City for future sidewalk improvements on Wilbur Road for a length of approximately 65 feet, from the southeast corner of parcel 45094.0598 north to the southern end of the proposed ROW vacation,. There is no requirement for ROW dedication on Nora Avenue. Frontage improvements will not be required for Wilbur Road and Nora Avenue. Exhibit 6 contains responses by owner, Jay Rambo to the Commission's questions from the February 23, 2017 study session. PROPERTY OWNER: Jay Rambo; PO Box 142011; Spokane Valley, WA 99214 APPROVAL CRITERIA: 1. SVMC — Title 20 (Subdivision Regulations) 2. SVMC — Title 21 (Environmental Controls) 3. SVMC — Title 22 (Street Vacations) 4. City of Spokane Valley Street Standards ATTACHMENTS: Exhibit 1: Vicinity Map Exhibit 2: Aerial Map Exhibit 3: Application Material Exhibit 4: Notice of Public Hearing Exhibit 5: Agency Comments Exhibit 6: Property Owner responses following 2-23-17 meeting Staff Report and Recommendation STV -2017-0001 Page 2 of 6 March 2, 2017 I. PROPERTY INFORMATION Size and Characteristics of proposed vacation: The ROW area is approximately 9,100 square feet of an unimproved section of Wilbur Road. A portion of the vacation has a 40 foot in length by 30 foot wide area of pavement. The remaining ROW is covered in grass and weeds. Adjacent Comprehensive Plan Designation: Corridor Mixed Use (CMU) Adjacent Zoning: Corridor Mixed Use (CMU) Adjacent Land Use(s): Two easterly parcels are vacant. A single family residence and several out buildings are located on the parcel west of street vacation. II. STAFF ANALYSIS OF STREET VACATION PROPOSAL A. COMPLIANCE WITH SPOKANE VALLEY MUNICIPAL CODE (SVMC) TITLE 22.140.030 Findings: 1. Whether a change of use or vacation of the street or alley will better serve the public? The area proposed to be vacated is unimproved. Existing utilities such as electric, gas and water are located within current right of way. The utility purveyors have requested easements to preserve existing infrastructure and future connections. The vacation is expected to have no impact on the general public as surrounding parcels currently do not use ROW for access. The vacation is expected to have no impact on the general public. 2. Whether the street or alley is no longer required for public use or public access? The subject ROW is currently vacant land not being utilized for public access and is not required for current or future public access. The area contains a drywell that handles drainage from Wilbur Road. Should future development require improvements to the intersection of Wilbur Road and Nora Avenue, the intersection improvements will be reviewed and right-of-way needs assessed through agreement with the future development. 3. Whether the substitution of a new and different public way would be more useful to the public? There is no need for a new and different public way. So long as access to the drywell for maintenance is provided, the public interest is served. 4. Whether conditions may so change in the future as to provide a greater use or need than presently exists? It is not anticipated that changes would occur in the future which would require the use of the subject right-of-way for public access. Should future development require improvements to the intersection of Wilbur Road and Nora Avenue, the intersection improvements will be reviewed and right-of-way needs assessed through agreement with the future development. Staff Report and Recommendation STV -2017-0001 Page 3 of 6 March 2, 2017 5. Whether objections to the proposed vacation are made by owners of private property (exclusive of petitioners) abutting the street or alley or other governmental agencies or members of the general public? No objections or public comment has been received. Conclusions: The findings confirm criteria set forth in SVMC 22.140.030 have been met. B. COMPLIANCE WITH SVMC TITLE 21—ENVIRONMENTAL CONTROLS The Planning Division has reviewed the proposed project and has determined that the project is categorically exempt pursuant to WAC 197-11-800 and SVMC 21.20.040 from environmental review under the provisions of the State Environmental Policy Act (SEPA). III. PUBLIC COMMENTS Findings: No public comments have been received following the notice of public hearing issued, mailed and posted on February 17, 1017. A Notice of Public Hearing sign was posted on the property February 16, 2017 and public hearing notices were mailed to all petitioners of the vacation the same as the three parcels abutting Wilbur Road on the same day. Notices were posted in the Spokane Valley Public Library, City of Spokane Valley main reception area and CenterPlace Event Center on February 17, 2017. Lastly, the notice was published in the Spokane Valley Herald and Exchange on February 17, 2017 and February 24, 2017. Conclusion(s): Staff concludes that adequate public noticing was conducted for STV -2017-0001 in accordance with adopted public noticing procedures. IV. AGENCY COMMENTS Notice was provided to agencies and service providers. Comments were received from the following agencies and are attached as exhibits to this staff report. Where necessary, comments have been incorporated into the recommended conditions of approval in Section V. Agency Received Comments Comments Dated City of Spokane Valley Public Works Yes 2-15-17 Spokane Valley Fire District No.1 Yes 2-8-17 Spokane County Environmental Services Yes 2-17-17 Spokane Regional Health District No Avista Utilities Yes 2-18-17 Spokane Transit Authority No City of Spokane Valley Police Department No Staff Report and Recommendation STV -2017-0001 March 2, 2017 Page 4 of 6 Century Link No Comcast No Modern Electric Water Company Yes 1-27-17 WA Archaeology and Historic Preservation No V. OVERALL CONCLUSIONS AND FINDINGS Staff concludes that STV -2017-0001 as proposed is generally consistent, or will be made consistent, through the recommended conditions of approval based on the approval criteria stated herein. RECOMMENDATION: Approve the request to vacate a 260 foot long segment of Wilbur Road, subject to the following: 1. Initial work to satisfy conditions of the street vacation (File No. STV -2017-0001), including all conditions below shall be submitted to the City for review within 90 days following the effective date of approval by the City Council. 2. The vacated property shall be transferred into the abutting parcels (45094.0598, 45094.0515 and 45094.1001) as shown on the record of survey created and recorded with Spokane County Auditor's Office pursuant to condition 9. 3. The following easements are required to be established. Submit recording number on record of survey and written documentation of easement for City verification. a. An easement acceptable to the City of Spokane Valley for access and maintenance of existing inlet and drywell located along southerly portion of vacated Wilbur Road. As an alternative, the inlet and drywell may be relocated to a new location within City public right-of-way. b. All existing lots shall have access to a public street or existing driveway easement prior to finalization. Parcels shall be reconfigured through a boundary line adjustment or an easement shall be created to provide access to parcel 45094.0515. c. An easement acceptable to Spokane County Environmental Services for access to public sewer to serve parcel 45094.0515. If, parcel 45094.0515 is consolidated with an adjacent parcel that has access to the sanitary sewer system, no easement is required. d. An easement acceptable to Avista to preserve existing facilities. e. An easement acceptable to WSDOT and Modern Electric Water Company to preserve existing facilities. 4. Coordinate with Modern Electric Water Company to remove existing water service line located in vacated Wilbur Road and relocate to an acceptable location. 5. Following the City Council's passage of the Ordinance approving the street vacation, a record Staff Report and Recommendation STV -2017-0001 Page 5 of 6 March 2, 2017 of survey of the area to be vacated, prepared by a registered surveyor in the State of Washington, including an exact metes and bounds legal description, and specifying any and all applicable easements for construction, repair and maintenance of existing and future utilities and services, shall be submitted by the proponent to the Community and Economic Development Director, or designee, for review. 6. The surveyor shall locate a monument at the intersection of the centerline of the vacated right- of-way with each street or right-of-way in accordance with the standards established by the SVSS. 7. All direct and indirect costs of title transfer of the vacated street from public to private ownership, including but not limited to, title company charges, copying fees, and recording fees shall be paid by the proponent. The City shall not and does not assume any financial responsibility for any direct or indirect costs for the transfer of title. 8. The zoning district designation of the properties adjoining the street to be vacated shall be automatically extended to the center of such vacation, and all area included in the vacation shall then and henceforth be subject to all regulations of the districts. The adopting Ordinance shall specify this zoning district extension inclusive of the applicable zoning district designations. 9. The record of survey and certified copy of the Ordinance shall be recorded by the City Clerk in the office of the Spokane County Auditor. 10. All conditions of City Council authorization shall be fully satisfied prior to any transfer of title by the City. Staff Report and Recommendation STV -2017-0001 Page 6 of 6 March 2, 2017 I. Chair Graham called the the pledge of allegiance. present: Heather Graham James Johnson Tim Kelley Mike Phillips Michelle Rasmussen, absent - excused Suzanne Stathos Minutes Spokane Valley Planning Commission Council Chambers — City Hall February 23, 2017 meeting to order at 6:02 p.m. Commissioners, staff and audience stood for Secretary Deanna Horton took roll and the following members and staff were Cary Driskell, City Attorney Lori Barlow, Senior Planner Karen Kendall, Planner Deanna Horton, Secretary for the Commission Hearing no objections, Commissioner Rasmussen was excused from the meeting. II. Agenda: Commissioner Johnson moved to accept the February 23, 2017 without the agenda item approving prior minutes as no draft minutes had been sent with the agenda packet. The vote on the motion was five in favor, zero against and the motion passed. HI. COMMISSION REPORTS: The Commissioners had no reports. IV. ADMINISTRATIVE REPORT: Senior Planner Lori Barlow informed the Commission Ms. Harnois was still contacting some of the social service providers see if the City's current regulations would inhibit the types of developments they see building in the City in the next few years. Commissioner Graham clarified there are no restrictions which would limit someone from buying land and placing tiny homes on it currently. V. COMMISSION BUSINESS: a) Study Session: STV -2017-0001, Street Vacation of a portion of Wilbur between Pines and Bowdish. Planner Karen Kendall gave the Commissioners an over view of STV -2017-0001, a street vacation of a portion of Wilbur Road which is between Pines and Bowdish Roads and Mission Ave and Interstate 90. Ms. Kendall explained a street vacation is the process of vacating a public right-of- way (ROW) which is no longer needed or used by the general public. The requested vacation is approximately 260 feet in length ranging in width from 30 to 40 feet. The three abutting parcels have the same ownership. Ms. Kendall stated staff looks at street connectivity, traffic volumes future development and access needs. The applicant states the reasons for applying for the vacation are the area is unimproved, vacating it would allow for maximum use of the property, all the surrounding parcels have the same owner and there is no northerly way to continue this road. Commissioner Phillips asked what would happen to the drywell which is in the street at that location. Ms. Kendall stated this would be determined at the time the vacation was completed, but suggested it could be moved into public ROW or an easement could be granted to service it. Commissioner Kelley offered he was happy to see land formerly zoned as Office now able to be used. He asked how Avista would access the utility lines which are noted are in the street. Ms. Kendall stated an easement would be granted and no buildings would be allowed to be built across that easement, this type of agreement has been used in other instances around the City. Commissioner Johnson asked what improvements would be necessary for Wilbur Road, if the vacation were approved. Ms. Kendall stated she was not certain at this time and will follow up at the public hearing. There were no other questions from the Commission. VI. GOOD OF THE ORDER: There was nothing for the good of the order. 2017-02-23 Planning Commission Minutes Page 2 of 2 VII. ADJOURNMENT: Commissioner Johnson moved to adjourn the meeting at 6:19 p,tn, The vote on the motion was unanimous in favor, motion passed. 3l9�aol� Heather Graham, Chair Date signed a}viaVe2.450 Deanna Horton, Secretary Minutes Spokane Valley Planning Commission Council Chambers — City Hall Marcb 09, 2017 I. Chair Graham called the meeting to order at 6:02 p.m. Commissioners, staff and audience stood for the pledge of allegiance. present: Heather Graham James Johnson Tim Kelley Mike Phillips Michelle Rasmussen Suzanne Stathos Secretary Deanna Horton took roll and the following members and staff were Cary Driskell, City Attorney Lori Barlow, Senior Planner Karen Kendall, Planner Micki Harnois, Planner Deanna Horton, Secretary for the Commission II. AGENDA: Commissioner Johnson moved to accept the March 09, 2017 agenda as presented. The vote on the motion was six in fm'or, zero against and the Emotion passed. III. MINUTES: Commissioner Johnson moved to approve the February 09, 2017 minutes as presented. The vote on the motion was six in favor, zero against and the motion passed. Commissioner Johnson moved to approve the February 23, 2017 minutes with the following amendment, in a sentence mid - paragraph it states "Commissioner Johnson asked what would happen to the drywell which is in the street at that location." Commissioner Johnson stated it was Commissioner Phillips who had asked this question at that time. The vote to approve the amended minutes was six in favor, zero against, the Emotion passes. COMMISSION REPORTS: The Commissioners had no reports. ADMINISTRATIVE REPORT: There was no administrative report. PUBLIC COMMENT: There was no public comment. COMMISSION BUSINESS: IV. V. VI. VII. a) Public Hearing: STV -2017-0001, Street Vacation of a portion of Wilbur between Pines and Bowdish. Chair Graham stated the Commission's first business was a public hearing for STV -2017-0001. She opened the public hearing at 6:09 p.m. after reading the rules of conduct. Planner Karen Kendall gave the Commissioners an overview of STV -2017-0001, a street vacation of a portion of Wilbur Road which is between Pines and Bowdish Roads and Mission Ave and Interstate 90(I-90). Ms. Kendall explained a street vacation is the process of vacating a public right-of-way (ROW). The requested vacation is approximately 260 feet in length ranging in width from 30 to 40 feet. The three abutting parcels have the same ownership. Ms. Kendall stated staff reviews street connectivity, traffic volumes future development and access needs. The applicant's reasons for applying for the vacation are the area is unimproved, vacating it would allow for maximum use of the property, all the surrounding parcels have the same owner and there is no way to continue this road north. There have been no objections to the street vacation. Staff recommends approval of the street vacation with the conditions outlined in the staff report. Connuissioner Kelley asked about the utilities which serve the open areas of I-90. Ms. Kendall stated staff received notice from Washington Dept. of Transportation stating there are services within Wilbur Road which they utilize for irrigation and power along I-90. It will be up to the property owner to coordinate with Modern Electric to make sure those services are preserved. Commissioner Johnson confirmed the applicant would incur the costs to move the drywell and inlet if needed. Having 110 one who wished to testi, the Chair closed the hearing at 6:19 p. m. 2017-03-09 Pianning Commission Minutes Page 2 of 3 Commissioner Johnson proved to recommend approval of STV -2017-0001 with conditions to the City Council. The vote on this motion was six in favor, zero against, the motion passed. b) Study Session: STV -2017-0002, Street Vacation of a portion of McMilIian Road and aii unnamed Right -of -Way on the City's border. Planner Karen Kendall presented the Commissioners an overview of a City initiated street vacation located in the northeast corner of the City. The request is to vacate a portion of McMillian Road and an unnamed ROW which is only 16 feet wide along the City's eastern border along four of the parcels. The parcels are located east of Barker and north of the railroad ROW which runs north of Euclid Avenue, The surrounding parcels have the same owner and are zoned Industrial. Currently the parcels are vacant, but can be accessed by an unmaintained railroad ROW. Parcels to the east in the County also take access from this railroad ROW. Ms. Kendall explained if the vacation is approved, one of the conditions would be to make sure the parcels are reconfigured to have access. Commissioner Stathos asked if staff was aware of the intended use of the property. Ms. Kendall noted that the city has not received any applications for the site at this time. She also stated having the public street in the middle of a large section of industrial property may hinder where development could be located on the property and require improvement of the street. City's economic development division has noted this would assist in creating a larger industrial site. City Attorney Cary Driskell stated in the City's economic development efforts, many times staff hears it is better to have an unencumbered site. Commissioners confirmed there is not another half of ROW "on the County side of the boundary." Commission had no other questions. Ms. Kendall said the public hearing for the street vacation would be March 23, 2017. c) Supportive Housing: Update Planner Micki Harnois presented an update on the supportive housing topic the Commission has been working on. She highlighted that the Commission had generally agreed that they were not interested in further review of temporary supportive housing, but wanted to insure that the City code did not present any obstacles for future permanent supportive housing projects. Ms. Harnois outlined how the multifamily regulations were different prior to the Comprehensive Plan update at the end of 2016. In the Corridor Mixed Use (CMU) zone the differences were a bonus density was allowed for affordable units prior to 2016 and it had a maximum density of 22 units per acre. Under the current regulations the maximum density had been removed, and the remaining regulations were generally the same. In the Multifamily zone the difference was that a bonus density was allowed prior to the end of 2016; the density bonus regulations were eliminated in the update, primarily due to the consolidation of the medium and high density zones, and the fact that the CMU zone allows multifamily without a maximum density. A Catholic Charities project currently under construction in the City was permitted under the density bonus regulations. Ms, Harnois stated she contacted several agencies to identify possible obstacles in the code and future projects slated for the City. No one has projected projects for the City at this time. Commissioner Johnson confirmed the project in Olympia called Quixote Village was considered an encampment, not supportive housing. The Commission has reviewed the regulations and determined there are no obstacles to an organization building permanent supportive housing structures, similar to the Catholic Charities project, which resembles an apartment building. However, the Commission has determined they do not feel there is a need to change the regulations to provide for encampments, with more temporary types of structures. Commissioner Johnson stated he still feels there is a need in the connnunity for transitional housing for the substantial homeless population in the community. Building a large permanent structure is expensive and there are limited funds to develop this type of housing. He said he felt there was a better way to serve people if there were alternatives, such as temporary encampments. Commissioner Johnson hopes that the subject can return to the Commission at a time in the future. 2017-03-09 Planning Commission Minutes Page 3 of 3 VIII, GOOD OF THE ORDER: There was nothing for the good of the order, IX. ADJOURNMENT: Commissioner Johnson moved to adjourn the meeting at 7:10 p.m. The vote on the motion was unanimous in favor, motion passed. st Heather Graham, Chair Deanna Horton, Secretary ld.,3�1� Date signed I. Chair Graham called the the pledge of allegiance. present: Heather Graham James Johnson Tim Kelley Mike Phillips Michelle Rasmussen Suzanne Stathos, absent excused Minutes Spokane Valley Planning Commission Council Chambers — City Hall March 23, 2017 meeting to order at 6:00 p.m. Commissioners, staff and audience stood for Secretary Deanna Horton took roll and the following members and staff were Cary Driskell, City Attorney Lori Barlow, Senior Planner Karen Kendall, Planner Deanna Horton, Secretary for the Commission Hearing no objections Commissioner Stathos was excused from the meeting. II. AGENDA: Commissioner Johnson moved to accept the March 23, 2017 agenda as presented. The vote on the motion was five in favor, zero against and the motion passed. III. MINUTES: Commissioner Johnson moved to approve the March 9, 2017 minutes as presented. The vote to approve the motion was five in favor, zero against, the motion passes. IV. COMMISSION REPORTS: The Commissioners had no reports. V. ADMINISTRATIVE REPORT: There was no administrative report. VI. PUBLIC COMMENT: There was no public comment. VII. COMMISSION BUSINESS: a) Public Hearing: STV -2017-0002, Street Vacation of a portion of McMillian Road and an unnamed Right -of -Way on the City's border. Chair Granum opened the public hearing al 6:04 p. m, Planner, Karen Kendall presented the Commissioners an overview of a City initiated street vacation located in the northeast corner of the City. The request is to vacate a portion of McMillian Road 30 feet in width and an unnamed ROW 16 feet in width along the City's eastern border. The parcels are located east of Barker and north of the railroad ROW which runs north of Euclid Avenue. The surrounding parcels have the same owner and are zoned industrial. Currently the parcels are vacant.. It is recommended to approve the vacation with conditions. Having no one who wished to test, Chair Graham closed the public ]rearing at 6:10 pari. Commissioner Johnson moved to recommend approval of STV -2017-002. This motion was approved five in favor, zero against. b) Findings of Fact: STV -2017-0002, Street Vacation of a portion of Wilbur between Pines and Bowdish. Ms. Kendall presented the staff report and the Planning Commission's Findings of Fact based on the public hearing for STV -2017-0001, from the March 9, 2017 public hearing. Commissioner Johnson ))loved to approve the Planning Commission findings for STV -2017-0001. The vote on this motion was five in favor, zero against, the motion passed. c) Update on items to come: Senior Planner Lori Barlow gave a brief overview of items which staff had recently given to the City Council. City Council would like to investigate the possibility of allowing shipping containers as storage on residential property. Both Spokane and Spokane County do allow thein. Concerns which were raised where aesthetics, and the possibility of the containers having had hazardous materials in them. Commissioner Graham clarified this would only be considered for an above ground installation. There is a renewed interest in urban farming and 2017-03-23 Planning Commission Minutes Page 2 of 2 animal keeping. The some of the subjects which have come up are, reducing water usage by collection of rain water and gray water for irrigation, this is regulated by the Dept. of Ecology. Composting toilets cannot be substituted if you can connect to city sewer. Selling produce which someone grows in their own yard is allowed by state statue. Council would like to allow smaller animals to be allowed on smaller lots. Currently other than chickens, animals are only allowed on lots consisting of one acre or more. The City of Spokane and Spokane County allow stnaller animals on some lots based on height and weight. Staff will be bringing forward discussion for review by the Planning Commission. VIII. GOOD OF THE ORDER: There was nothing for the good of the order. IX. ADJOURNMENT: Commissioner Johnson moved to adjourn the meeting at 6:28 p.m. The vote on the motion was unanimous in favor, motion passed. .-9-/ 0/7-e /I fiL_Fleather Graham, Chair Date signed LLi-I04nd Deanna Horton, Secretary CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 07-009 RESOLUTION ADOPTING POLICIES FOR IMPOSING VACATION CHARGES PURSUANT TO RCW 36.79.030 WHEREAS, the City of Spokane Valley has the authority to vacate roadways and right of ways pursuant to RCW 36.79.030; and WHEREAS, the City of Spokane Valley has the authority to charge for said vacations in an amount that does not exceed 50 % of the full appraised value or for the full appraised value of the area vacated where the street or alley had been part of a dedicated right of way for over twenty five years or if the property was acquired at public expense; and WHEREAS; the City of Spokane Valley wishes to establish a policy by which they determine the amount to be charged the benefited property owners of any such vacation. NOW THEREFORE, BE IT RESOLVED THAT THE CITY OF SPOKANE VALLEY ADOPTS THE FOLLOWING POLICY: SECTION I. Policy. 1. The cost for property received as a result of a vacation initiated by an adjacent property owner shall equal fifty per cent (50%) of the appraised value of the vacated property received. a. The appraised value shall be the same as the value of an equivalent portion of property adjacent to the proposed vacation as established by the. Spokane County Assessor at the time the matter is considered by the City Council. b. If the value of adjacent properties differs, then the average of the adjacent property values per square foot will be used. 2. Notwithstanding the provisions of paragraph (1), the applicant shall pay the above- described fee only to the extent that it exceeds the cost charged by the City of Spokane Valley to initiate the vacation process, exclusive of any surveying or engineering costs that may be incurred by the applicant. 3. This charge shall be paid subsequent to council action and prior to recording the vacation with the Spokane County Auditor. The City Council shall reserve the right to deviate from this policy upon the adoption of written findings of fact that demonstrate that the public interest shall be best served by an alternate approach. SECTION 2. This Resolution shall be in full force and effective immediately upon adoption. Resolution 07-009 Street Vacation Charges Page 1 of 2 Adopted this 10t day of July, 2007. w Diana Wilhite, Mayor ATTEST: hristine Bainbridge, Ci Clerk Approved a$o Form: Office oZ the City ttorney Resolution 07-009 Street Vacation Charges Page 2 of 2 STREET VACATION HISTORY OF COMPENSATION File number Street name Location Compensation Reason for Compensation Notes STV -01-04 15th Ave 15th & Bettman No No discussion of $ STV -02-04 12th, 13th, Custer, Lloyd and alleys in South Terrace Subdivision 12th & Carnahan No No discussion of $ STV -03-04 David Rd David & Theirman No No discussion of $ STV -04-04 Alley Vista & Sprague No No discussion of $ STV -01-05 15th Ave 15th & Chronicle No No discussion of $ STV -02-05 Knox Knox & Locust No No discussion of $ STV -03-05 Shannon Shannon & Houk No ROW dedication of cul-de-sac STV -01-06 Old Indiana Old Indiana & I- 90 No Low land value *Following meeting, Council directed Legal Staff to prepare a baseline on how to determine fees. Then came creation of Resolution 07-009 STV -02-06 McMillan Btwn Euclid & Buckeye No 85 lot subdivision to re -address access STV -03-06 Eastern Eastern & Mallon Withdrawn — due to opposition STV -04-06 15th Carnahan & 15th No Cul-de-sac was built & dedicated in wrong location and vacation was correcting. STV -01-07 Alley Sprague & Pines No Re -aligning alley with dedication and construction STV -02-07 Shannon Btwn Houk & Mansfield No Dedicate ROW and construct connection to Mansfield Ave STV -03-07 18t & Sipple 18t & Sipple No No reason Prepared 1-28-16; Updated 4-11-17 Page 1 of 2 STREET VACATION HISTORY OF COMPENSATION File number Street name Location Compensation Reason Notes STV -04-07 Evergreen Evergreen & Sprague No ROW improvements associated with future development & reduced bldg. setback STV -01-08 Alley Trent & Avalon Yes 1,354.40 Application fee subtracted STV -02-08 5th 5th & Progress Yes 8,489.00 Application fee subtracted STV -03-08 Alley Nora & Park Withdrawn - due to opposition STV -04-08 Tschirley Tschirley & Euclid Yes 44,445.20 STV -01-10 16th Ln 16th & Carnahan Yes 5,432.50 Application fee subtracted STV -01-11 Eastern 1st & Eastern No Public use (Fire Station) adjacent STV -2013- 0001 Alki Alki & Evergreen No Dedicating ROW, previously dedicated ROW in 2002 STV -2013- 0002 Allki Alki & McCabe No Dedicated in 2008 by SHP STV -2014- 0001 Old Mission Ave Mission & Indiana No Interest served by recent improvements and dedications thru development STV -2015- 0001 3rd Avenue 3rd & Skipworth No Easement and improvements for access to Appleway Trail Prepared 1-28-16; Updated 4-11-17 Page 2 of 2 Chapter 22.140 STREET VACATIONS Page 1 of 6 Chapter 22.140 STREET VACATIONS Sections: 22.140.010 Purpose. 22.140.020 Initiation of vacation. 22.140.030 Planning commission review and recommendation. 22.140.040 City council decision. 22.140.050 Vacation of waterfront streets. 22.140.060 Application of zoning district designation. 22.140.070 Recording of ordinance. 22.140.080 Compliance to city council conditions. 22.140.090 Record of survey required. 22.140.100 Monumentation. 22.140.110 Costs of title transfer to be borne by proponent. 22.140.010 Purpose. This chapter establishes the procedures, notice requirements and fees for the vacation of public streets and alleys within the City in conformance with the authority granted to the City by Chapter 35.79 RCW and RCW 35A.47.020. (Ord. 07-015 § 4, 2007). 22.140.020 Initiation of vacation. The owners of an interest in any real property abutting any public street or alley who may desire to vacate the street or alley, or any part thereof, may petition the city council. In the alternative, the city council may itself initiate a vacation by resolution. The petition or resolution shall be filed with the city clerk. A. Petition for Vacation. The petition shall be in a form prescribed by the city manager or designee and shall be signed by the owners of more than two-thirds of the property abutting the portion of the street or alley sought to be vacated. B. Petition Fees. Every petition for the vacation of any public street, alley or any part thereof shall be accompanied by a fee in an amount established by resolution of the City to defray the administrative costs incurred in processing the petition and publishing, posting and mailing notices. The set amount shall be stated in the City of Spokane Valley Master Fee Schedule. Once paid, the fees shall not be refunded. C. Submittal Requirements for Petitions. Every petition shall be accompanied by the following: 1. A Spokane County assessor's map showing with a solid red line the portion of the street or alley sought to be vacated; 2. A vicinity map showing the general area of the proposed vacation; http://www.codepublishing.com/WA/SpokaneValley/html/SpokaneValley22/SpokaneVall... 4/18/2017 Chapter 22.140 STREET VACATIONS Page 2 of 6 3. A copy of the record of survey, if available, for the subject street and alley proposed for vacation and abutting properties, streets and alleys within 100 feet on all sides of the proposed vacation; 4. Written evidence of any and all utility easements, other allowances or reservations, whether public or private, pertaining to the street or alley proposed for vacation; and 5. A written narrative describing the reasons for the proposed street vacation, the physical limits of the proposed street vacation and the public benefit of the proposed street vacation. D. Setting of Hearing. Upon receipt of the petition, the fee and all required documents, the city clerk shall forward the petition and required documents to the city manager or designee, who shall determine whether the petition has been signed by the owners of more than two-thirds of the property abutting the part of the street or alley to be vacated. If the petition has been signed by the requisite percentage of such owners, the city manager or designee shall bring the petition before the city council within 30 days of receipt of the petition, and the city council shall by resolution fix the time when the petition will be heard by the city council, or a committee of the city council, which time shall not be more than 60 days nor less than 20 days after the adoption of the resolution. Where the city council initiates the vacation by resolution, that resolution shall fix the time when the proposed vacation will be heard by the city council or a committee of the city council. E. Staff Report. The city manager or designee, in conjunction with the public works department, shall prepare a report concerning the proposed vacation. The public works department shall evaluate the advisability of the proposed vacation based on the existing and future transportation system needs and requirements. The report shall address the criteria to be considered by the city council in determining whether to vacate the street or alley, and such other information as deemed appropriate by the city manager or designee including, but not limited to, drainage requirements and street closure requirements, such as the removal and replacement of concrete and asphalt, and placement of barriers limiting vehicle movements. In preparing the report, the city manager or designee shall solicit comments from the police department and the fire department and may solicit comments from other governmental agencies and utility companies having jurisdiction or utilities within the boundaries of the City. The report shall be submitted to the planning commission and to the petitioner and his or her representative not less than seven calendar days before the hearing. F. Notice of Hearing. Upon the passage of the resolution fixing the time for hearing the petition or proposal for vacation, the city clerk, or the city manager or designee, acting under direction and supervision of the city clerk shall give not less than 20 days' notice of the time, place and purpose of the hearing by: 1. Posting of a written notice in three conspicuous places in the City; 2. Publishing written notice once in the City's official newspaper; 3. Posting a minimum 24 -inch by 36 -inch notice sign in a conspicuous place at each end of the street or alley sought to be vacated describing the proposed vacation and the date, time and location of the public hearing; and http://www.codepublishing.com/WA/SpokaneValley/html/SpokaneValley22/SpokaneVall... 4/18/2017 Chapter 22.140 STREET VACATIONS Page 3 of 6 4. Mailing written notice to all petitioners at the addresses on the petition and all owners of property abutting the street or alley proposed to be vacated, as shown on the records of the Spokane County assessor, not to exceed 90 calendar days from the date of the public hearing. The city manager or designee shall send the same written notice to the representative of the petitioners at the address on the petition. G. Protest. If 50 percent or more of the abutting property owners file written objections to a city council -initiated vacation with the city clerk, prior to the time of the hearing, the City shall be prohibited from proceeding with the vacation. (Ord. 17-004 § 3, 2017; Ord. 07-015 § 4, 2007). 22.140.030 Planning commission review and recommendation. A. The hearing on the petition or proposal shall be held before the planning commission upon the day fixed by resolution or at the time to which a hearing may be adjourned. In its consideration of the proposed vacation of the street or alley, the planning commission shall render a recommendation based on the following criteria: 1. Whether a change of use or vacation of the street or alley will better serve the public; 2. Whether the street or alley is no longer required for public use or public access; 3. Whether the substitution of a new and different public way would be more useful to the public; 4. Whether conditions may so change in the future as to provide a greater use or need than presently exists; and 5. Whether objections to the proposed vacation are made by owners of private property (exclusive of petitioners) abutting the street or alley or other governmental agencies or members of the general public. B. Following the hearing, the city manager or designee shall forward the planning commission's recommendation and the hearing minutes to the city council at a regularly scheduled meeting. If a hearing is held before the planning commission, it shall not be necessary to hold a hearing before the city council; provided, that the city council may, at its discretion, determine to hold a separate hearing on the proposal. (Ord. 17-004 § 3, 2017; Ord. 07-015 § 4, 2007). 22.140.040 City council decision. A. Following the hearing and receipt of the planning commission's recommendation, the city council shall determine whether to vacate the street or alley. The determination shall consider, but not be limited to, the findings of the planning commission. B. If the city council determines to grant the vacation, the action shall be made by ordinance with such conditions or limitations as the city council deems necessary and proper to preserve any desired public use or benefit. The ordinance shall contain a provision retaining or requiring conveyance of easements for construction, repair and maintenance of existing and future utilities and services. C. Pursuant to RCW 35.79.040, the city council, in approving a street vacation request, shall specify that the vacated portion of the street or alley shall belong to the abutting property owners, one-half to http://www.codepublishing.com/WA/SpokaneValley/html/SpokaneValley22/SpokaneVall... 4/18/2017 Chapter 22.140 STREET VACATIONS Page 4 of 6 each, unless factual circumstances otherwise dictate a different division and distribution of the street or alley to be vacated. D. The city council reserves the right to require compensation as a condition of approval of ordinance action; provided, that such compensation shall comply with the requirements of RCW 35.79.030; and further, that any required compensation shall be paid to the City prior to the City's participation in required title transfer actions. (Ord. 07-015 § 4, 2007). 22.140.050 Vacation of waterfront streets. A. The city shall not vacate a street or alley if any portion of the street or alley abuts a body of water unless: 1. The vacation is sought to enable the City to acquire the property for beach or water access purposes, or launching sites, park, public view, recreation, educational purposes, or other public uses; 2. The city council, by resolution, declares that the street or alley is not presently being used as a street or alley and that the street or alley is not suitable for any of the following purposes: a. Beach or water access; b. Launching sites; c. Park; d. Public view; e. Recreation; f. Education; or 3. The vacation is sought to enable the City to implement a plan, adopted by resolution or ordinance, that provides comparable or improved public access to the same shoreline area to which the street or alley sought to be vacated abuts, had the properties included in the plan not been vacated. B. Before adopting an ordinance vacating a street or alley under subsection (A)(2) of this section, the city council shall: 1. Cause an inventory to be compiled of all rights-of-way within the City that abut the same body of water that is abutted by the street or alley sought to be vacated; 2. Cause a study to be conducted to determine if the street or alley to be vacated is unsuitable for use by the City for any of the following purposes: a. Launching sites; b. Beach or water access; c. Park; http://www.codepublishing.com/WA/SpokaneValley/html/SpokaneValley22/SpokaneVall... 4/18/2017 Chapter 22.140 STREET VACATIONS Page 5 of 6 d. Public view; e. Recreation; or f. Education; 3. Hold a public hearing on the proposed vacation in the manner required by Chapter 35.79 RCW and this chapter; and 4. Include in its written decision a finding that the street or alley sought to be vacated is not suitable for any other purposes listed under subsection (B)(2) of this section, and that the vacation is in the public's interest. C. Notice of the public hearing on the proposed vacation shall be provided in accordance with SVMC 22.140.020(F); provided, that the City shall also post notice of the public hearing conspicuously on the street or alley sought to be vacated, which notice shall indicate that the area is a public access, that the street or alley is proposed to be vacated, and that anyone objecting to the proposed vacation should attend the public hearing or send a letter to the city manager or designee indicating the objection. (Ord. 17-004 § 3, 2017; Ord. 07-015 § 4, 2007). 22.140.060 Application of zoning district designation. The zoning district designation of the properties adjoining each side of the street or alley to be vacated shall be automatically extended to the center of such vacation, and all area included in the vacation shall then and henceforth be subject to all regulations of the extended districts. The adopting ordinance shall specify this zoning district extension inclusive of the applicable zoning district designations. (Ord. 07-015 § 4, 2007). 22.140.070 Recording of ordinance. A certified copy of the ordinance vacating a street or alley or part thereof shall be recorded by the city clerk in the office of the Spokane County auditor. (Ord. 07-015 § 4, 2007). 22.140.080 Compliance to city council conditions. All conditions of city council authorization shall be fully satisfied prior to any transfer of title by the City. (Ord. 07-015 § 4, 2007). 22.140.090 Record of survey required. Following the city council's passage of the ordinance approving the proposal to vacate the street or alley, a record of survey prepared by a registered surveyor in the state of Washington and including an exact metes and bounds legal description and specifying, if applicable, any and all easements for construction, repair and maintenance of existing and future utilities and services shall be submitted by the proponent to the city manager or designee. Said record of survey shall contain the professional stamp and signature of the registered surveyor, and the proponent indicating acceptance of the vacated property. (Ord. 17-004 § 3, 2017; Ord. 07-015 § 4, 2007). 22.140.100 Monumentation. http://www.codepublishing.com/WA/SpokaneValley/html/SpokaneValley22/SpokaneVall... 4/18/2017 Chapter 22.140 STREET VACATIONS Page 6 of 6 The surveyor shall locate a monument at the intersection of the centerline of the vacated right-of-way with each street or right-of-way in accordance with the standards established by this chapter. (Ord. 07-015 § 4, 2007). 22.140.110 Costs of title transfer to be borne by proponent. All direct and indirect costs of title transfer of the vacated street or alley from public to private ownership including, but not limited to, title company charges, copying fees, and recording fees are to be borne by the proponent. The City assumes no financial responsibility for any direct or indirect costs for the transfer of title. (Ord. 07-015 § 4, 2007). A The Spokane Valley Municipal Code is current through Ordinance No. 17-005, passed March 28, 2017. Disclaimer: The City Clerk's Office has the official version of the Spokane Valley Municipal Code. Users should contact the City Clerk's Office for ordinances passed subsequent to the ordinance cited above. http://www.codepublishing.com/WA/SpokaneValley/html/SpokaneValley22/SpokaneVall... 4/18/2017 STV -20 1 7-oo01 Wilbur Road Street Vacation 1St Ordinance Reading April 25, 2017 Formal Application Submittal PROCESS s. o ot •ct c Study Session 'cA 2-23-17 ,-1.cA o N : 5 Public Hearing Admin Report = U 3-9-17 4-11-17 btv •E • Findings of Fact c c 3-23-17 V U a V U 2nd Reading 5-9-17 Conditions satisfied Staff Review Today Record Ordinance and Record of Survey Wilbur Road vacated 0000000000000000000000000000000000000 Staff coordinates with Owner to complete VICINITY MAP f '' Wilbur Road street vacation Nodland E_ E E Mon gomery_Dr Spl.h Dvxn ?015 ff 3i t. fission Avt... •F M Ir1r1on re 1 t S F Flax 1 L •k F SITE AERIAL OF PROPOSAL Area of existing inlet & drywell Property Owner REASON FOR REQUEST ➢ Unimproved & not maintained ➢ Allow maximum use of abutting properties ➢ Same owner ➢ No future right of way connection PLANNING COMMISSION RECOMMENDATION 3 Planning Commission meetings Considered SVMC 22.140.030.A / 44 Voted 5-0 on March 23rd APPROVE with conditions RECOMMENDED CONDITIONS >Applicant shall begin finalization >Applicant shall pay all costs incurred of conditions within 90 days ➢Record ordinance and survey ➢Transfer property to abutting >AII conditions met before property owners transferring title ➢Locate monuments on ➢Prepare record of survey centerline of vacated ROW ➢Designate with adjacent zoning ➢Coordinate with City, Avista , Modern Electric Water Co. and Spokane County Environmental Services for easements CITY COUNCIL CONSIDERATIONS ➢ Planning Commission findings; ➢ Conditions and/or limitations deemed appropriate to preserve public use or benefit; ➢ Specifies which portion of street goes to abutting property owners; and ➢ Compensation. Assessed Market Value ESTIMATED VALUE OF VACATION PER RES 07-009 45094.0598 $76,340 45094.0515 $42,000 45094.1001 $34,000 Average value per ft2 Lot Size in ft2 ssessed Value per ft2 105,913 37,970 14,854 Square feet of Wilbur Road Assessed value 50% of assessed value 1$2.29 $4.12/3 = $1.37 (9,1O6 ft� 9,106 ft2 x $1.37 =112775.22 $12,475.22 x 50% = $6,237.61 Estimated value of Wilbur Road $6,237.61 8 OU[STIONIIS ti Proposed Wilbur Road street vacation 9 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 25, 2017 Department Director Approval: ❑ Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. Report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Indiana Avenue Street Preservation Project, CIP 0255 GOVERNING LEGISLATION: SVMC 3.35.10 — Contract Authority PREVIOUS COUNCIL ACTION TAKEN: Feb. 7, 2017, Administrative report discussing amending the 2017 TIP, which included the Indiana Avenue Project. Feb. 28, 2017, Council passed Resolution 17-006, amending the 2017 TIP. April 4, 2017, Administrative report discussing the Indiana Ave St Preservation project. BACKGROUND: The Pavement Management Program identified the segment of Indiana Avenue between Mirabeau Parkway and Evergreen Road as a priority project. The drive lanes have numerous areas of wheel -path cracking and potholes are starting to appear. The center turn lane pavement is in good condition. The Indiana Avenue Street Preservation Project will grind and inlay the drive lanes; update pedestrian ramps in the Mirabeau Parkway intersection; update signals at the Mirabeau Parkway and Evergreen Road intersections; and install ITS conduit between the intersections on the north side behind the curb. Two bids were received and opened Friday, April 14, 2017. The lowest responsible bidder was Inland Asphalt Company with a bid of $445,868.00. The corrected Engineer's estimate was $591,631.00. Poe Asphalt submitted a bid of $592,513.00. OPTIONS: Award the contract to the lowest responsive and responsible bidder or take other appropriate action. RECOMMENDED ACTION OR MOTION: Move to award the Indiana Avenue Street Preservation Project, CIP 0255 to Inland Asphalt Company, in the amount of $445,868.00 and authorize the City Manager to finalize and execute the construction contract. BUDGET/FINANCIAL IMPACTS: The total project budget is $949,613 out of City Fund 311. There are sufficient funds to cover the cost for this project. STAFF CONTACT: Gloria Mantz, PE, Interim Capital Programs Manager, Craig Aldworth, PE, Project Engineer ATTACHMENTS: Bid Tabulation BID TABULATION Indiana Street Preservation Project CIP No, 0255 - Bid Opening Date 04/14/2017 item N Rem Description Units Quantity Engineers Estimate Inland Asphalt Co. Poe Asphalt Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost ScheduleA- Road Work ; 100 MOBILIZATION LS. 1 L.S. 560,000.00 LS, 530,700.00 L.S. 548,000.00 101 CONSTRUCTION SURVEYING 1.5. 1 LS. 55,000.00 LS. 56,000.00 1.5, $7,500.00 102 MINOR CHANGE EST. 1 EST. $5,000.00 EST. 55,000.00 EST. 55,000.00 103 SPCC PLAN L.S. 1 L.S. 51,000.00 L.S. 5500.00 C.S. 5600.00 104 PROJECT TEMPORARY TRAFFIC CONTROL L5, 1 LS. 530,000.00 LS. 536,500.00 L.S. 576,500.00 105 PORTABLE CHANGEABLE MESSAGE SIGN HR. 504 $3.00 51,912.00 57.00 53,528.00 58.00 54,032.00 106 REMOVE CEMENT CONCRETE MEDIAN CURB AND ISLAND S.Y. 17 525.00 $925.00 520.00 5740,00 555.00 $2,035.00 107 REMOVE ASPHALT PAVEMENT S.Y, 310 530.00 59,300.00 56.50 52,015.00 58.50 52,635,00 108 REMOVE CEMENT CONCRETE CURB L.P. 31 510.00 5310.00 58.00 5248,00 540.00 51,240.00 109 REMOVE CEMENT CONCRETE SIDEWALK / DRIVEWAY APPROACH S.Y. 25 535.00 5875.00 520.00 5500.00 $60.00 $1,500.00 110 SAWCUT ASPHALT PAVEMENT LF -IN 4000 51.00 54,000.00 $0.27 51,080.00 51.25 55,000.00 111 CRUSHED SURFACING TOP COURSE, 8IN, DEPTH S.Y, 310 530.00 $9,300,00 $20.00 56,200.00 $20.00 56,200.00 112 PLANING BITUMINOUS PAVEMENT, 21N. DEPTH S.Y. 17800 53.00 553,400.00 $1.85 532,930,00 53.15 556,070.00 113 FOG SEAL S.Y. 4900 51.00 54,900.00 $0.35 $1,715.00 50.42 52,058.00 114 HMA CL. 1/2" PG 70-28 0.50 FT. DEPTH, PATCH S.Y. 310 5100.00 531,000.00 $51.00 515,810.00 $30.00 59,300.00 115 HMA CL,1/2" PG 70-28 0.17 FT. DEPTH S.Y. 17800 510.00 5178,000.00 $8.15 5145,070.00 58.65 5153,970.00 116 JOINT ADHESIVE LF, 5000 52.00 510,000.00 50.63 53,150.00 $a.00 55,000.00 117 JOB MIX COMPLIANCE PRICE ADJUSTMENT CALC 1 CALC 51.00 CALC 51.00 CALC $1,00 118 COMPACTION PRICE ADJUSTMENT CALC 1 CALC 51.00 CALC $1.00 CALC 51.00 119 EROSION CONTROL LS, 1 L.S. 5500,00 L.S. 5500.00 LS, 52,500.00 120 INLET PROTECTION EACH 4 5200.00 5800.00 $100.00 5400.00 5150.00 5600.00 121 SEEDING, FERTILIZING AND MULCHING S,Y. ' 1750 55.00 58,750.00 52.20 53,850.00 53.50 56,125.00 122 CEMENT CONCRETE TRAFFIC CURB LF. 40 $25,00 51,000.00 $32.20 51,288.00 536.00 52,440.00 123 CEMENT CONCRETE TRAFFIC CURB AND GUTTER LE. 30. 530.00 . . 5900.00 537.80 .51,134.00 $42.00 51,260.00 124 CEMENT CONCRETE SIDEWALK S.Y. 25 545.00 51,125.00 550.00 51,250.00 $54.00 51,350.00 125 DETECTABLE WARNING SURFACE S.F. 30 30.00' 5900.00 526.50 5795.00 $30.00 5900.00 126 CEMENT CONCRETE PEDESTRIAN CURB LF. 65 560.00 53,900.00 $32,00 52,080.00 535.00 52,340.00 127 RAISED MEDIAN ISLAND S.Y. 4 5100.00 5400.00 5315.00 51,260.00 $360.00 51,440.00 128 TEMPORARY PAVEMENT MARKING - SHORT DURATION LF. 200 51.00 5200,00 51.10 5220.00 $12.50 52,500.00 129 PLASTIC LINE- TYPE 01 L.F. 14700 52.00 529,400.00 51.40 520,580.00 51.60 523,520.00 130 PLASTIC WIDE LANE LINE- TYPE C1 L.F. 5600 54.00 522,400.00 $4.50 525,200.00 55.50 530,800.00 131 WIDE DOTTED LANE LINE . TYPE 01 L.F. 208 $4.00 5832,00 $2.25 5468.00 54.50 5916.00 132 PLASTIC STOP LINE LF. 150 515,00 52,250.00 $15.20 52,280.00 $16.00 52,400.00 133 PLASTIC CROSSWALK LINE S.F. 220 510.00 52,200.00 510.15 52,233.00 $11.00 $2,420.00 134 PLASTIC BICYCLE LANE SYMBOL EACH 13 5300.00 $3,900.00 5199.00 52,587.00 $270.00 53,510.00 135 PLASTIC TRAFFIC ARROW EACH 17 5300.00 55,100.00 5130.00 52,210.00 5280.00 54,760.00 136 PLASTIC TRAFFIC LETTER EACH 8 5300.00 52,400.00 572.00 5576.00 5135.00 51,080.00 137 DELINEATOR AND CORE HOLE EACH 3 5250.00 $750.00 5103.00 5309.00 5150.00 5450.00 138 PERMANENT SIGNING L.S. 1 LS. 51,000.00 1.5. 5380,00 LS. 5420.00 Total Schedule A - 5493,231.00 5361,288.00 5477,393.00 • Corrected Engineer Estimate 51,500.00 Unit Price error. Page 1 of 2 Indiana Street Preservation Project CIP No, 0255 - Bid Opening Date 04/14/2017 Item 0 Item Description Units Quantity Engineers Estimate Inland Asphalt Co. Poe Asphalt Unit Price Total Cost Unit Price Tota! Cost Unit Price Total Cost Schedule B -Signal Work, 200 TRAFFIC SIGNAL SYSTEM MODIFICATION LS. 1 LS $2,000.00 LS $2,070.00 LS $1,800.00 201 INDUCTION LOOP, TYPE 3 EACH 6 $900.00 $5,400.00 $585.00 $3,510.00 $1,500.00 $9,000.00 202 CONDUIT PIPE 2 IN. DIA. LF. 2700 $20.00 $54,000.00 $14.30 $38,610.00 $20.00 $54,000.00 203 PULL BOX EACH 4 $3,000.00 $12,000.00 $3,160.00 $12,640.00 $4,000.00 $16,000.00 204 NON -INTRUSIVE VEHICLE DETECTION SENSOR SYSTEM L.S. 1 L.S $25,000.00 LS $27,750.00 L.S $34,320.00 Total schedule B • . $98,400.00 $84,580,00 $115,120.00 TOTAL (All schedules) $591,631„00 $445,868,00 $592,513.00 Bid Proposal Form X Addendas Acknowledged X Contractor Info X Bid Qualifications X Bid Bond X Reps & Certs X Recycle Statement X X X X X X X X Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 25, 2017 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. Report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Bid Award: 9111 Ave. Sidewalk Project GOVERNING LEGISLATION: SVMC 3.35.10 — Contract Authority PREVIOUS COUNCIL ACTION TAKEN: • 1/26/2016: Council consensus to move forward with grant application for the project • 6/28/2016: Council passed Resolution 16-009, adopting the 2017-2022 Six Year TIP, which included this project. • 2/7/2017: Admin report for amending the 2017 TIP • 2/28/2017: Council passed Resolution 17-006, amending the 2017 TIP • 4/4/2017: Administrative report for project update and status. BACKGROUND: The 9th Avenue Sidewalk Project will widen the south half of the street to 20 feet and install concrete curb and gutter and sidewalk on the south side of 9th Avenue between Raymond Road and University Road. Stormwater improvements along the new curb line will also be included. This project is funded with Federal Transit Administration's (FTA) Section 5310 Grant Funding and City matching funds. City staff designed the project. Bids were advertised on March 31s' and April 7th, followed by the bid opening on April 14th. Two bids were received and the low bidder was 1.7% under the engineer's estimate. A copy of the bid tabulation is attached. OPTIONS: Award the contract to the lowest responsive and responsible bidder or take other appropriate action. RECOMMENDED ACTION OR MOTION: Move to award 9th Ave. Sidewalk Project #0250 to Bacon Concrete, Inc. in the amount of $170,658.00 and authorize the City Manager to finalize and execute the construction contract. BUDGET/FINANCIAL IMPACTS: The total project budget is $240,000. City has been awarded $192,000 in FTA Section 5310 grant funds for the project. There are sufficient funds to cover the cost for this project. STAFF CONTACT: Gloria Mantz, PE, CIP Manager Robert Lochmiller, PE, Project Engineer ATTACHMENTS: Bid Tabulation BID TABULATION 9th Avenue Sidewalk Project Project CIP No. 0250 Sffeelka SCHEDULEA,9TH AVE. ROAbWORK 100 MOBILIZATION 04( T014;C00 IACON CO'NCRET „'UNIT PRCCE ;? ' TOTAL 6051' 'UNIT PR)CE , -OTALCQST '=. L.S. $13,000.00 $13,000.00 $3.8;000.0.0 $18,000.00 '517,31540 517,315.00 101 CLEARING AND GRUBBING L.5. $6,000.00 56,000.00 $6'000.00 102 REMOVAL OF STRUCTURES AND OBSTRUCTIONS 103 ROADWAY EXCAVATION INCL. HAUL L.S. C.Y. 400 $$,000.00 550.00 $5,000.00 $20,000.00 •4,600.00 $40,00 $24.00 104 105 CRUSHED SURFACING TOP COURSE, 61N. DEPTH GRAVEL DRIVEWAY, 3 IN, DEPTH S.Y. S.Y. 550 80 5.00 $10'00 58,250.00 $800.00 520.00 106 HMA CL. 1/2 IN. PG 70-28, 4 IN. DEPTH 550 530.00 $16,500.00 $32.00 107 JOINT ADHESIVE L.F. 750 ;$2.00 51,500.00 12.00 56,000.00 54,800.00 $16,000.00 513,200.00 $1,600.00 $17,600.00 108 JOB MIX COMPLIANCE PRICE ADJUSTMENT CALC -51.00 -51.00 100 109 COMPACTION PRICE ADJUSTMENT CALC .00 -$1.00 5100 $1,500.00 -$1.00 -$1.00 53,037.`00 511,412.00 568:50 $24.50 528.90 $3,037.00 511,412.00 527,400.00 513,475.00 52,312.00 517,875.00 ,532.50 53.55 51.00 -51.00 $2,662.50 -$1.00 -51.00 110 EROSION CONTROL L.S. $250.00 $250.00 5800.00 111 IRRIGATION SYSTEM REVISION EST. $4,000.00 $4,000.00 54,000 00 112 SOD INSTALLATION S.Y. 200 51540 $3,000.00 $16.00 113 TOPSOIL, TYPE C 200 515,00 $3,000.00 55.50 114 BARK MULCH S.Y. 15 510.00 $150.00 $30.00 5800.00 54,000.00 $3,200.00 $1,300.00 $450.00 52,543.00 54,000.00 '517,60 $13.70 $2,543.00 54,000.00 52,520.00 52,740.00 5208.50 $370.50 115 GRAVEL PATCHBACK, 2 IN. DEPTH S.Y. 15 510.00 $150.00 5300.00 116 CEMENT CONC. TRAFFIC CURB AND GUTTER L.F. 690 520.00 $13,850.00 $24.00 $16,560.00 $13.90 524,70 $24.70 517,043.00 117 CEMENT CONC. TRAFFIC CURB L.F. 50 $58.00 $900.00 520.00 $1,000.00 523;60 118 CEMENT CONC. PEDESTRIAN CURB L.F. 60 '52040 51,200.00 520,00 51,200.00 29,5o 51,180.00 51,230.00 119 PERMANENT SIGNING L.S. 5750,00 $750.00 51,800.00 51,800.00 51,426.00 51,426.00 1z0 PROJECT TEMPORARY TRAFFIC CONTROL. L.S, .$15,000.40 $15,000.00 4,000.00 54,000.00 57,218.00 121 PORTABLE CHANGEABLE MESSAGE SIGN HR. 170 55.00 5855.00 6.00 $1,020.00 $7,75 57,218.00 51,317.50 122 CONSTRUCTION SURVEYING L.S. 55,000,00 $5,000.00 56,000.00 56,000.00 55,069.00 123 SPCC PLAN L.S. 5500.00 5500.00 51,000.00 51,000.00 124 ADJUST EXISTING WATER VALVE EACH ,550000 5500.00 500.00 125 CEMENT CONCRETE DRIVEWAY APPROACH 5.Y. 160 575.00 $12,000.00 $72.00 126 CEMENT CONC. SIDEWALK S.Y. 300 550.00 515,000.00 536.00 $500.00 5310.50 5326.50 511,520.00 $69.00 $10,800.00 $59.40 $5,089.00 $310.50 $326.50 511,040.00 $17,820.00 127 CEMENT CONC. CURB RAMP TYPE PARALLEL A EACH 5 1,500.00 $7,500.00 1,459.00 $7,250.00 51,539.00 128 CEMENT CONC. CURB WALL 50 $30.00 51,505.00 560.00 $3,000.00 551.20 57,695.00 $2,560.00 129 MINOR CHANGE CALC. 515,000.00 $15,000.00 515,000.00 515,000.00 $15,000.06 $15,000.00 SCHEDULE A' -SUBTOTAL $171,098.00 $169,398.00 $197,124.00 SCHED'ULEB' TH AVE. STORM IMPROVEMENTS i _ _ -- .,'' .,..: `; ; - ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ 201 - POROUS CONCRETE GUTTER PAN S.F. 70 525.00 51,750.00 512.00 $84000 510.20 5714.00 202 POROUS DRAIN ROCK, 12 IN. DEPTH S.F. 70 510.00 $70000 ' 56.00 $420.00 _.. 514.00 5980.00 SCHEDULES -SUBTOTAL,' .,. .:'; -.�. ,' -` .. `. E. .:? .. _" , .:. ,. .. , .; . -.. -,.52,45000 ; . 5.1,260,00: ..'--:. ,. 51,694.00 PROJECT TOTALS ,".. 5170,658.00 $19$,818.00 .. . ,,. CHECKLIST ' 1,0C �`tiv n t 5 4,/( � Competitive bids were opened on .� April 14, 2017. I hereby certify to a i s 'y the best of my ability that this is a✓ true and correct bid tabulation i for the 9th Avenue Sidewalk ! -` "E% Project, CIP #0250 aeao,7 ♦ -' _ FU`1 T 4v \�\ ZON X1 ' 4/14/17 Contractor's Administrative Information Bidder Qualification Statement Bid Deposit Form Bid Deposit Surety Form Surety Power of Attorney Representations and Certifications p Buy America Certificate Certification Regarding the Use of Contract Funds for Lobbying DBE Participation Certification Regarding Debarment, Suspension, Ineligibility and Voluntary. Exclusion in a Lower Tier Covered Transaction ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 25, 2017 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Appleway Trail Update — Sullivan to Corbin GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: Adopted the 2017-2022 Six Year TIP which included the Appleway Trail projects. BACKGROUND: Staff and representatives from the design team will provide an update on the public process to date, the theming options, and the status of the final design of the Sullivan to Corbin section of the Appleway Trail. This section of the Appleway Trail is intended to be bid and constructed this year. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: Discussion BUDGET/FINANCIAL IMPACTS: The Appleway Trail projects are funded with state and federal grants. The 2017 budget reflects the construction of the trail between Pines and Evergreen and between Sullivan and Corbin. STAFF CONTACT: Michael D. Stone, Director of Parks and Recreation ATTACHMENTS: PowerPoint Presentation; Appleway Way Trail Financial Information si40"kane Appleway Trail Sullivan to Corbin Design Progress Update April 25, 2017 WELCH-COMER`�fJ B W A ENOINEENS I SUNVEVONS BERNARDOWILLS si40"kane Project History • PUBLIC MEETING #1 10/19/16 • PROGRESS MEETING WITH CITY STAFF 11/22/16 • PROGRESS UPDATE TO COUNCIL 12/20/16 • PUBLIC MEETING #2 2/15/17 • PROGRESS MEETING WITH STAFF 4/11/17 • PROGRESS UPDATE TO COUNCIL 4/25/17 • APPROXIMATE BID DATE June WELCH-COMER`�fJ ENGINEERS I SURVEYORS B W A BERNARDOWILLS LIi1 LPr e Walley Appleway Trail Theming -Overall ORIGINAL DRAFT THEME NAMES/IDEAS w s P+ NG. -TaY • F w kr AtrAC44 MAW rimae-- + cE4044,14- Mar SSarnA FiaPir • PIO% •S w >l•4404 FV14-. yVICl� w w > w Fliftvistlfoir (,) REVISED NAMING + COLOR ESTABLISHMENT Spokane Valley Legacy Continues Spokane Valley Growth & Agriculture Spokane Valley Cultural Heritage Spokane Valley Geologic History WELCH-COMER`/� B W A ENGINEERS I SURVEYORS BERNARDOWILLS Geologic History - Locations of Points of Interest and Signs Interest Points }i FLOATING STONES —Alternate WATER/RIVER PAVING ALTERNATIVES — Alternate WELCH-COMER`�fJ B W A ENGINEERS I SURVEYORS BERNARDO WILLS Signage Concepts A GATEWAY B ORIENTATION B MILE POST MARKER C WAYFINDING D INTERPRETATIVE WELCH-COMER`/� B W A ENGINEERS I SURVEYORS 1.1111 BERNARDOWILLS Si4"Okane Conklin Road BERNARDOWILLS BERNARDO1WILLS Flora Road OP op-- -&;P.-- % nw CF- -N- RN. RW WELCH-COMER`�fJ B W A ENGINEERS I SURVEYORS BERNARDOWILLS si40"kane Tschirley & Trailhead WELCH-COMER`�fJ B W A ENGINEERS I SURVEYORS BERNARDOWILLS Tschirley & Trailhead WELCH-COMER`�fJ B W A ENGINEERS I SURVEYORS BERNARDO1WILLS Tschirley & Trailhead SPRAGUE AVE. 1111111111 WELCH-COMER`�fK B W A ENGINEERS I SURVEYORS '. BERNARDO WILLS • Outside finish • Interior lighting • Water/Sewer hookups • Hand dryer • Automatic locks • Supplemental Lighting WELCH-COMER`�fJ B W A ENGINEERS I SURVEYORS BERNARDO1WILLS si40"kane Project Budget Funding Sour, Recreation & Conservation Office WA Dept. of Commerce City of Spokane Valley Match TOTAL PROJECT FUNDING $813,000 $970,000 $347,000 2,130,000 Notes: 1. Construction Estimate at 60% submittal = $1,825,000 (includes 100 contingency) 2. Use of Add Alternates will help efficiently expend available funding WELCH-COMER`�fJ ENGINEERS I SURVEYORSMIN B W A BERNARDOWILLS si40"kane Upcoming Schedule • FINAL DESIGN SUBMITTAL May • TENTATIVE BID ADVERTISEMENT June • BID OPENING June/July • CONSTRUCTION July - September WELCH -COM ER`�fJ ENGINEERS I SURVEYORS B W A BERNARDOWILLS CITY OF SPOKANE VALLEY, WA Appleway Trail Information Trail Year of Total City Granting Section Construction Cost Grant Match Agency University to Pines Sullivan to Corbin Pines to Evergreen Balfour to University Evergreen to Sullivan 2015 2017 2017 2019 1,614,679 2,130,000 2,134,107 750,000 0 1,783,000 1,845,959 648,750 2020 1,645,000 1,422,925 1,605,400 347,000 288,148 101,250 not applicable - 100% City financed RCO & Department of Commerce SRTC & FHWA SRTC & FHWA 222,075 SRTC & FHWA 8,273,786 5,700,634 2,563,873 68.9% 31.1% CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 25, 2017 Department Director Approval: Check all that apply: ❑ consent n old business n new business n public hearing ❑ information ® admin. report n pending legislation AGENDA ITEM TITLE: Administrative Report — street vacation of McMillan Street and unnamed right-of-way DESCRIPTION OF PROPOSAL: Request to vacate 1,975 feet of McMillan Street and 1,657 feet of unnamed right-of-way. GOVERNING LEGISLATION: Spokane Valley Municipal Code (SVMC) 22.140; RCW 35A.47.020 and RCW 35.79 PREVIOUS ACTION TAKEN: At the February 21, 2017 City Council meeting, a public hearing date was set with the Planning Commission for March 23, 2017. BACKGROUND: On February 21, 2017 the City Council passed Resolution 17-004 initiating the vacation of two unimproved rights-of-way (ROW), appearing to have been dedicated by the West Farms Irrigated Tracts No. 1 Plat in 1911. The ROW widths are 30 feet on McMillan Street and 16 feet on the unnamed ROW. The vacation of McMillan Street is approximately 59,250 square feet and approximately 26,512 square feet of the unnamed ROW. The vacation will remove physical barriers that may impede future development. The intent is to allow underutilized industrial land to be considered for future development. This request is being initiated as part of the City's Economic Development Program. The right of ways, as they currently exist, are not needed and limit the usability of the adjacent parcels. Adequate vehicular access will be provided at the time of development. The area of vacation is located northeast of the intersection of Barker Road and Euclid Avenue adjacent to five parcels (55053.0118, 55053.0119, 55053.0113, 55053.0114 and 55053.0115) and two parcels located in Spokane County (55054.9018 and one parcel with three numbers 55055.9070, 55055.9071 and 55055.9072). The Planning Commission conducted a study session on March 9, 2017 and a public hearing on March 23, 2017. Following deliberations, the Planning Commission voted five to zero to recommend approval of the proposed street vacation. The findings and recommendations were approved by the Planning Commission on April 13, 2017 SVMC Section 22.140.040 directs City Council to consider the Planning Commission's findings, conditions and/or limitations appropriate to preserve the public use or benefit, the division of the vacated right-of-way among abutting property owners, and whether to require compensation for the right-of-way and when it is to be paid. RCA Administrative Report for STV -2017-0002 Page 1 of 2 Council passed Resolution 07-009 adopting policies for imposing vacation charges. Section 1.4 of Resolution 07-009 allows City Council to take an alternative approach if it is determined the public interest is better served. Over the past 13 years Council has approved 23 street vacations. Eleven of the approved vacations were determined to provide a benefit to better serve the community and as a result no compensation was required. Staff recommends no compensation be required for this City initiated street vacation due to the positive economic benefits received when the property develops. OPTIONS: Consensus to proceed with first ordinance reading as proposed; or take other action deemed appropriate. RECOMMENDED ACTION: Consensus to proceed with a first ordinance reading at the May 9, 2017 Council meeting. STAFF CONTACT: John Hohman, Deputy City Manager; Karen Kendall, Planner ATTACHMENTS: 1. Signed Planning Commission Findings and Recommendation 2. Staff Report and Recommendation to the Planning Commission, including exhibits 3. Approved Planning Commission Meeting Minutes March 9, 2017 4. Approved Planning Commission Meeting Minutes March 23, 2017 5. Administrative Report Presentation RCA Administrative Report for STV -2017-0002 Page 2 of 2 FINDINGS AND RECOMMENDATIONS OF THE SPOKANE VALLEY PLANNING COMMISSION April 13, 2017 The following findings are consistent with the Planning Commission's decision to recommend approval of File No. STV -2017-0002, vacating McMillan Street and unnamed right-of-way. A. Background: 1. Chapter 22.140 of the Spokane Valley Municipal Code (SVMC), governing street vacations, was adopted in September 2007 and became effective on October 28, 2007. 2. The City -initiated street vacation, STV -2017-0002, proposes to vacate 1,975 by 30 feet of McMillan Street and 1,657 by 16 feet of unnamed right-of-way. 3. The Planning Commission held a public hearing on March 23, 2017 and recommended conditional approval of the street vacation (STV -2017-0002) to City Council. B. Planning Commission Findings: Compliance with SVMC 22.140.030 Planning Commission review and recommendation Finding(s): 1. Whether a change of use or vacation of the street or alley will better serve the public? The area proposed to be vacated is unimproved. The vacation is expected to have no impact on the general public as surrounding parcels currently do not use ROW for access. 2. Whether the street or alley is no longer required for public use or public access? The subject ROW is currently vacant land not being utilized for public access and is not required for current or future public access. 3. Whether the substitution of a new and different public way would be more useful to the public? There is no need for a new and different public way. 4. Whether conditions may so change in the future as to provide a greater use or need than presently exists? It is not anticipated that changes would occur in the future which would require the use of the subject right-of-way for public access. Future development may require improvements, which will be reviewed and right-of-way needs assessed at such time. 5. Whether objections to the proposed vacation are made by owners of private property (exclusive of petitioners) abutting the street or alley or other governmental agencies or members of the general public? No objections were received. Findings and Recommendations of the Spokane Valley Planning Commission STV -2017-0002 Page 1 of 2 C. Conclusions: The findings confirm criteria set forth in SVMC 22.140.030 have been met. D. Recommendation: Planning Commission recommends City Council approve the vacation of 1,975 by 30 feet of McMillan Street and 1,657 by 16 feet of unnamed right-of-way: 1. The vacated property shall be transferred into the abutting parcels (55053.0118, 55053.0119, 55053.0113, 55053.0114 and 55053.0115) as shown on the record of survey created and recorded with Spokane County Auditor's Office pursuant to condition 5. 2. Following the City Council's passage of the Ordinance approving the street vacation, a record of survey of the area to be vacated, prepared by a registered surveyor in the State of Washington, including an exact metes and bounds legal description, and specifying any and all applicable easements for construction, repair and maintenance of existing and future utilities and services, shall be completed. 3. The surveyor shall locate a monument at the intersection of the centerline of the vacated right-of-way with each street or right-of-way in accordance with the standards established by the SVSS. 4. The zoning district designation of the properties adjoining the street to be vacated shall be automatically extended to the center of such vacation, and all area included in the vacation shall then and henceforth be subject to all regulations of the industrial district. The adopting Ordinance shall specify this zoning district extension inclusive of the applicable zoning district designations. 5. The record of survey and certified copy of the Ordinance shall be recorded by the City Clerk in the office of the Spokane County Auditor. 6. All conditions of City Council authorization shall be fully satisfied prior to any transfer of title by the City. pproved • s 13t1' day of April, 2 Heath r Graham, airman ATTEST ci-G,0 #4.? Deanna Horton, Administrative Assistant Findings and Recommendations of the Spokane Valley Planning Commission STV -2017-0002 Page 2 of 2 trirr por�kane 4,00.01Valley COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT PLANNING DIVISION STAFF REPORT AND RECOMMENDATION FILE No: STV -2017-0002 STAFF REPORT DATE: March 14, 2017 FILE NO: STV -2017-0002 PROPOSAL DESCRIPTION: Request to vacate 1,975 feet of McMillan Street in length by 30 feet in width and 1,657 feet in length of unnamed right-of-way by 16 feet in width. STAFF PLANNER: Karen Kendall, Planner, Community & Economic Development Department PROPOSAL LOCATION: The area of vacation is located northeast of the intersection of Barker Road and Euclid Avenue adjacent to five parcels (55053.0118, 55053.0119, 55053.0113, 55053.0114 and 55053.0115) and two parcels located in Spokane County (55054.9018 and one parcel with three numbers 55055.9070, 55055.9071 and 55055.9072), further located in the SW quarter of Section 9, Township 25 North, Range 45 East, Willamette Meridian, Spokane Valley, Washington BACKGROUND: On February 21, 2017 the City Council passed Resolution 17-004 initiating the vacation of two unimproved rights-of-way (ROW), appearing to have been dedicated by the West Farms Irrigated Tracts No. 1 Plat in 1911. The ROW width is 30 feet on McMillan Street and 16 feet on the unnamed secondary ROW. The vacation of McMillan Street is approximately 59,250 square feet and approximately 26,512 square feet of ROW. The vacation will remove physical barriers that may impede future development. The intent is to allow underutilized industrial land to be considered for future development. This request is being initiated as part of the City's Economic Development Program. The rights of ways, as they currently exist, are not needed and limit the usability of the adjacent parcels. The proposed vacation will eliminate public ROW access to parcel 55053.0114 Pursuant to Spokane Valley Municipal Code (SVMC) 20.20.090.F states "Every lot shall have direct access to a paved public street, private street, or an easement for a private driveway." The owner may consolidate the parcels, reconfigure the parcels with a Boundary Line Adjustment, or create an easement for access as proposed in the recommended conditions. Adequate vehicular access will be provided at the time of development. APPROVAL CRITERIA: 1. SVMC — Title 20 (Subdivision Regulations) 2. SVMC — Title 21 (Environmental Controls) 3. SVMC — Title 22 (Street Vacations) 4. City of Spokane Valley Street Standards Staff Report and Recommendation STV -2017-0002 Page 1 of 4 March 14, 2017 ATTACHMENTS: Exhibit 1: Vicinity Map Exhibit 2: Aerial Map Exhibit 3: Resolution 17-004 Exhibit 4: Notice of Public Hearing Exhibit 5: Agency Comments Exhibit 6: Public Comment I. PROPERTY INFORMATION Size and Characteristics of proposed vacation: The ROW area is approximately 59,250 square feet of an unimproved section of McMillan Street and approximately 26,512 square feet of an unimproved section of unnamed ROW. McMillan Street is part of a field actively farmed and the secondary unnamed ROW is used as an access point between the farm fields. Adjacent Comprehensive Plan Designation: Industrial (I) Zoning Adjacent to ROW: Industrial (I) Adjacent Land Use(s): All five parcels abutting the two ROW are vacant. II. STAFF ANALYSIS OF STREET VACATION PROPOSAL A. COMPLIANCE WITH SPOKANE VALLEY MUNICIPAL CODE (SVMC) TITLE 22.140.030 Findings: 1. Whether a change of use or vacation of the street or alley will better serve the public? The area proposed to be vacated is unimproved. The vacation is expected to have no impact on the general public as surrounding parcels currently do not use ROW for access. 2. Whether the street or alley is no longer required for public use or public access? The subject ROW is currently vacant land not being utilized for public access and is not required for current or future public access. 3. Whether the substitution of a new and different public way would be more useful to the public? There is no need for a new and different public way. 4. Whether conditions may so change in the future as to provide a greater use or need than presently exists? It is not anticipated that changes would occur in the future which would require the use of the subject right-of-way for public access. Future development may require improvements, which will be reviewed and right-of-way needs assessed at such time. Staff Report and Recommendation STV -2017-0002 Page 2 of 4 March 14, 2017 5. Whether objections to the proposed vacation are made by owners of private property (exclusive of petitioners) abutting the street or alley or other governmental agencies or members of the general public? No objections or public comment has been received. Conclusions: The findings confirm criteria set forth in SVMC 22.140.030 have been met. B. COMPLIANCE WITH SVMC TITLE 21 —ENVIRONMENTAL CONTROLS The Planning Division has reviewed the proposed project and has determined that the project is categorically exempt pursuant to WAC 197-11-800 and SVMC 21.20.040 from environmental review under the provisions of the State Environmental Policy Act (SEPA). III. PUBLIC COMMENTS Findings: One public comment was received following the notice of public hearing issued, mailed and posted on March 3, 2017. A Notice of Public Hearing signs was posted on the property March 2, 2017 and public hearing notices were mailed to all petitioners of the vacation the same as the three parcels abutting the two ROW on the same day. Notices were posted in the Spokane Valley Public Library, City of Spokane Valley main reception area and CenterPlace Event Center on March 3, 2017. Lastly, the notice was published in the Spokane Valley Herald and Exchange on March 3, 2017 and March 10, 2017. Staff received one public comment from the abutting property owner to the east (parcel 55055.9070), which noted no concerns. Conclusion(s): Staff concludes that adequate public noticing was conducted for STV -2017-0002 in accordance with adopted public noticing procedures. No concerns were raised in public comment received. IV. AGENCY COMMENTS Notice was provided to agencies and service providers. Comments were received from the following agencies and are attached as exhibits to this staff report. Agency Received Comments Date City of Spokane Valley Public Works Yes 3-10-17 Spokane Valley Fire District No.1 Yes 3-6-17 Spokane County Environmental Services Yes 3-9-17 Spokane County Public Works No Spokane Regional Health District No Avista Utilities Yes 3-8-17 Spokane Transit Authority No City of Spokane Valley Police Department No Century Link No Comcast No Consolidated Irrigation District Yes 3-10-17 WA Archaeology and Historic Preservation Yes 3-9-17 Staff Report and Recommendation STV -2017-0002 March 14, 2017 Page 3 of 4 Conclusion(s): Where necessary, comments have been incorporated into the recommended conditions of approval in Section V. V. OVERALL CONCLUSIONS AND FINDINGS Staff concludes that STV -2017-0002 as proposed is generally consistent, or will be made consistent, through the recommended conditions of approval based on the approval criteria stated herein. RECOMMENDATION: Approve the request to vacate 1,975 feet of McMillan Street in length by 30 feet in width and 1,657 feet in length of right-of-way by 16 feet in width, subject to the following: 1. The vacated property shall be transferred into the abutting parcels ((55053.0118, 55053.0119, 55053.0113, 55053.0114 and 55053.0115) as shown on the record of survey created and recorded with Spokane County Auditor's Office pursuant to condition 7. 2. Following the City Council's passage of the Ordinance approving the street vacation, a record of survey of the area to be vacated, prepared by a registered surveyor in the State of Washington, including an exact metes and bounds legal description, and specifying any and all applicable easements for construction, repair and maintenance of existing and future utilities and services, shall be completed. 3. The surveyor shall locate a monument at the intersection of the centerline of the vacated right- of-way with each street or right-of-way in accordance with the standards established by the SVSS. 4. The zoning district designation of the properties adjoining the street to be vacated shall be automatically extended to the center of such vacation, and all area included in the vacation shall then and henceforth be subject to all regulations of the industrial district. The adopting Ordinance shall specify this zoning district extension inclusive of the applicable zoning district designations. 5. The record of survey and certified copy of the Ordinance shall be recorded by the City Clerk in the office of the Spokane County Auditor. 6. All conditions of City Council authorization shall be fully satisfied prior to any transfer of title by the City. Staff Report and Recommendation STV -2017-0002 Page 4 of 4 March 14, 2017 Minutes Spokane Valley Planning Commission Council Chambers — City Hall March 09, 2017 I. Chair Graham called the meeting to order at 6:02 p.m. Commissioners, staff and audience stood for the pledge of allegiance. Secretary Deanna Horton took roll and the following members and staff were present: Heather Graham James Johnson Tim Kelley Mike Phillips Michelle Rasmussen Suzanne Stathos II. III. IV. V. VI. VII. Cary Driskell, City Attorney Lori Barlow, Senior Planner Karen Kendall, Planner Micki Harnois, Planner Deanna Horton, Secretary for the Commission AGENDA: Commissioner Johnson moved to accept the March 09, 2017 agenda as presented. The vote on the motion was six in favor, zero against and the motion passed. MINUTES: Commissioner Johnson moved to approve the February 09, 2017 minutes as presented. The vote on the motion was six in favor, zero against and the motion passed. Commissioner Johnson moved to approve the February 23, 2017 minutes with the following amendment, in a sentence mnid- paragraph it states "Commissioner Johnson asked what would happen to the drywell which is in the street at that location." Commissioner Johnson stated it was Commissioner Phillips who had asked this question at that time. The vote to approve the amended minutes was six in favor, zero against, the motion passes. COMMISSION REPORTS: The Commissioners had no reports. ADMINISTRATIVE REPORT: There was no administrative report. PUBLIC COMMENT: There was no public comment. COMMISSION BUSINESS: a) Public Hearing: STV -2017-0001, Street Vacation of a portion of Wilbur between Pines and Bowdish. Chair Graham stated the Commission's first business was a public hearing for STV -2017-0001. She opened the public hearing at 6:09 p.m. after reading the rules of conduct. Planner Karen Kendall gave the Commissioners an overview of STV -2017-0001, a street vacation of a portion of Wilbur Road which is between Pines and Bowdish Roads and Mission Ave and Interstate 90(I-90). Ms. Kendall explained a street vacation is the process of vacating a public right-of-way (ROW). The requested vacation is approximately 260 feet in length ranging in width from 30 to 40 feet. The three abutting parcels have the same ownership. Ms. Kendall stated staff reviews street connectivity, traffic volumes future development and access needs. The applicant's reasons for applying for the vacation are the area is unimproved, vacating it would allow for maximum use of the property, all the surrounding parcels have the same owner and there is no way to continue this road north. There have been no objections to the street vacation. Staff recommends approval of the street vacation with the conditions outlined in the staff report. Commissioner Kelley asked about the utilities which serve the open areas of I-90. Ms. Kendall stated staff received notice from Washington Dept. of Transportation stating there are services within Wilbur Road which they utilize for irrigation and power along I-90. It will be up to the property owner to coordinate with Modern Electric to make sure those services are preserved. Commissioner Johnson confirmed the applicant would incur the costs to move the drywell and inlet if needed. Having no one ivho wished to test), the Chair closed the hearing at 6.19 p.m. 2017-03-09 Planning Commission Minutes Page 2 of 3 Commissioner Johnson moved to recommend approval of STV -2017-0001 with conditions to the City Council. The vote on this motion was six in favor, zero against, the motion passed b) Study Session: STV -2017-0002, Street Vacation of a portion of McMillian Road and an unnamed Right -of -Way on the City's border. Planner Karen Kendall presented the Commissioners an overview of a City initiated street vacation located in the northeast corner of the City. The request is to vacate a portion of McMillian Road and an unnamed ROW which is only 16 feet wide along the City's eastern border along four of the parcels. The parcels are located east of Barker and north of the railroad ROW which runs north of Euclid Avenue. The surrounding parcels have the same owner and are zoned Industrial. Currently the parcels are vacant, but can be accessed by an unrnaintained railroad ROW. Parcels to the east in the County also take access from this railroad ROW. Ms. Kendall explained if the vacation is approved, one of the conditions would be to make sure the parcels are reconfigured to have access. Commissioner Stathos asked if staff was aware of the intended use of the property. Ms. Kendall noted that the city has not received any applications for the site at this time. She also stated having the public street in the middle of a large section of industrial property may hinder where development could be located on the property and require improvement of the street. City's economic development division has noted this would assist in creating a larger industrial site. City Attorney Cary Driskell stated in the City's economic development efforts, many times staff hears it is better to have an unencumbered site. Conunissioners confirmed there is not another half of ROW "on the County side of the boundary." Commission had 110 other questions. Ms. Kendall said the public hearing for the street vacation would be March 23, 2017. c) Supportive Housing: Update Planner Micki Harnois presented an update on the supportive housing topic the Commission has been working on. She highlighted that the Commission had generally agreed that they were not interested in further review of temporary supportive housing, but wanted to insure that the City code did not present any obstacles for future permanent supportive housing projects. Ms. Harnois outlined how the multifamily regulations were different prior to the Comprehensive Plan update at the end of 2016. In the Corridor Mixed Use (CMU) zone the differences were a bonus density was allowed for affordable units prior to 2016 and it had a maximum density of 22 units per acre. Under the current regulations the maximum density had been removed, and the remaining regulations were generally the same. In the Multifamily zone the difference was that a bonus density was allowed prior to the end of 2016; the density bonus regulations were eliminated in the update, primarily due to the consolidation of the medium and high density zones, and the fact that the CMU zone allows multifamily without a maximum density. A Catholic Charities project currently under construction in the City was permitted under the density bonus regulations. Ms. Harnois stated she contacted several agencies to identify possible obstacles in the code and future projects slated for the City. No one has projected projects for the City at this time. Commissioner Johnson confirmed the project in Olympia called Quixote Village was considered an encampment, not supportive housing. The Commission has reviewed the regulations and determined there are no obstacles to an organization building permanent supportive housing structures, similar to the Catholic Charities project, which resembles an apartment building. However, the Commission has determined they do not feel there is a need to change the regulations to provide for encampments, with more temporary types of structures. Commissioner Johnson stated he still feels there is a need in the community for transitional housing for the substantial homeless population in the community. Building a large permanent structure is expensive and there are limited funds to develop this type of housing. He said he felt there was a better way to serve people if there were alternatives, such as temporary encampments. Commissioner Johnson hopes that the subject can return to the Commission at a time in the future. 2017-03-09 Planning Commission Minutes Page 3 of 3 VIII, GOOD OF THE ORDER: There was nothing for the good of the order. IX. ADJOURNMENT: Commissioner Johnson moved to adjourn the meeting at 7:10 pan. The vote on the motion was unanimous in favor, motion passed. Heather Graham, Chair 4C? 'Wu Deanna Horton, Secretary P- 3 Date signed L Chair Graham called the the pledge of allegiance. present: Heather Graham James Johnson Tim Kelley Mike Phillips Michelle Rasmussen Suzanne Stathos, absent — excused Minutes Spokane Valley Planning Commission Council Chambers — City Hall March 23, 2017 meeting to order at 6:00 p.m. Commissioners, staff and audience stood for Secretary Deanna Horton took roll and the following members and staff were Cary Driskell, City Attorney Lori Barlow, Senior Planner Karen Kendall, Planner Deanna Horton, Secretary for the Commission Hearing no objections Commissioner Stathos was excused from the meeting. II. AGENDA: Commissioner Johnson moved to accept the March 23, 2017 agenda as presented. The vote on the motion was five in favor, zero against and the motion passed. III. MINUTES: Commissioner Johnson moved to approve the March 9, 2017 minutes as presented. The vote to approve the motion was five in favor, zero against, the motion passes. IV. COMMISSION REPORTS: The Commissioners had no reports. V. ADMINISTRATIVE REPORT: There was no administrative report. VI. PUBLIC COMMENT: There was no public comment. VII. COMMISSION BUSINESS: a) Public Hearing: STV -2017-0002, Street Vacation of a portion of McMillian Road and an unnamed Right -of -Way on the City's border. Chair Graham opened the public hearing at 6:04 p. n. Planner, Karen Kendall presented the Commissioners an overview of a City initiated street vacation located in the northeast corner of the City. The request is to vacate a portion of McMillian Road 30 feet in width and an unnamed ROW 16 feet in width along the City's eastern border. The parcels are located east of Barker and north of the railroad ROW which runs north of Euclid Avenue. The surrounding parcels have the same owner and are zoned Industrial. Currently the parcels are vacant.. It is recommended to approve the vacation with conditions. Having no one who wished to testify, Chair Graham closed the public hearing at 6:10 p.m. Commissioner Johnson moved to recommend approval of STV -2017-002. This motion was approved five in favor, zero against. b) Findings of Fact: STV -2017-0002, Street Vacation of a portion of Wilbur between Pines and Bowdish. Ms. Kendall presented the staff report and the Planning Commission's Findings of Fact based on the public hearing for STV -2017-0001, from the March 9, 2017 public hearing. Commissioner Johnson moved to approve the Planning Commission findings for STV -2017-0001. The vote on this motion was five in favor, zero against, the motion passed. c) Update on items to come: Senior Planner Lori Barlow gave a brief overview of items which staff had recently given to the City Council. City Council would like to investigate the possibility of allowing shipping containers as storage on residential property. Both Spokane and Spokane County do allow them. Concerns which were raised where aesthetics, and the possibility of the containers having had hazardous materials in them. Commissioner Graham clarified this would only be considered for an above ground installation. There is a renewed interest in urban farming and 2017-03-23 Planning Commission Minutes Page 2 of 2 animal keeping. The some of the subjects which have come up are, reducing water usage by collection of rain water and gray water for irrigation, this is regulated by the Dept. of Ecology. Composting toilets cannot be substituted if you can connect to city sewer. Selling produce which someone grows in their own yard is allowed by state statue. Council would like to allow smaller animals to be allowed on smaller lots. Currently other than chickens, animals are only allowed on Iots consisting of one acre or more. The City of Spokane and Spokane County allow smaller animals on some lots based on height and weight. Staff will be bringing forward discussion for review by the Planning Commission. VIII. GOOD OF THE ORDER: There was nothing for the good of the order. IX. ADJOURNMENT: Commissioner Johnson moved to adjourn the meeting at 6:28 p.m. The vote on the motion was unanimous in favor, motion passed. 1//// 3/Ze / 4J -feather Graham, Chair Date signed kv-I6*6 Deanna Horton, Secretary S"pokane STV -20 1 7-oo01 City Initiated Street Vacation City Council Administrative Report April 25, 2017 �0� 1' esti N 5 PROCESS Study Session 2-23-17 Public Hearing 3-9-17 aA •E Findings of Fact g 3-23-17 Admin Report 4-25-17 1st Reading 5-9-17-17 2nd Reading 5-23-17 Conditions satisfied Staff Review Record Ordinance and Record of Survey Wilbur Road vacated Today Staff coordinates with Owner to complete VICINITY MAP -.98 Degrees i nn City of Spokane Valley McMillan Street Right-of- way Barker Road Euclid Avenue IT. ^a4 ,al{'S Z Tral II Stara Park ', n ID a 'r FruticerrifrAvn 1 � boundary r ale Aiir 1 z E -Grace E Buckeye Ln N Campbell Kd SITE AERIAL McMillan Street (30 ft in width) >,r.e14921 ; 1,4mr - Right-of-way (16 ft in width) REASON FOR INITIATION ➢ Unimproved & not maintained ➢ Allow maximum use of abutting properties ➢ Remove physical barriers that may impede future development 4 PLANNING COMMISSION RECOMMENDATION 3 Planning Commission meetings Considered SVMC 22.140.030.A / Voted 5-0 on April 13th 44 APPROVE with conditions RECOMMENDED CONDITIONS ➢Transfer property to abutting property owners ➢ Locate Monuments on centerline of vacated ROW ➢ Designate with adjacent zoning ➢ Prepare record of survey ➢ All conditions met before transferring title ➢ Record ordinance and survey CITY COUNCIL CONSIDERATIONS ➢ Planning Commission findings; ➢ Conditions and/or limitations deemed appropriate to preserve public use or benefit; ➢ Specifies which portion of street goes to abutting property owners; and ➢ Compensation CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 25, 2017 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. Report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Mission Ave Street Preservation Project — Pines Rd to McDonald Rd GOVERNING LEGISLATION: RCW 35.77.010, Perpetual Advanced Six -Year plans for coordinated transportation program expenditures. PREVIOUS COUNCIL ACTION TAKEN: February 7, 2017, Administrative report discussing amending the 2017 TIP, which included the Mission Avenue Project. February 28, 2017, Council passed Resolution 17-006, amending the 2017 TIP. BACKGROUND: The Pavement Management Program identified the segment of Mission Avenue between Pines Road and McDonald Road as a priority project. The drive lanes have numerous areas of wheel -path cracking and potholes are starting to appear. The Mission Avenue Street Preservation Project will grind and inlay the drive lanes, update some pedestrian ramps, and update the signal system at the Pines Road intersection. City Fund 311funds the project. City staff designed the project plans. Bid advertising started on Friday, April 14, 2017, and the project bids are scheduled to be opened on Friday, April 28, 2017. Council consideration for the award of this bid is currently scheduled for May 9, 2017. OPTIONS: Discussion only RECOMMENDED ACTION OR MOTION: Discussion only BUDGET/FINANCIAL IMPACTS: The total project budget is $770,000. There are sufficient funds to cover the cost for this project. STAFF CONTACT: Gloria Mantz, PE, Interim Capital Programs Manager Craig Aldworth, PE, Interim Project Engineer ATTACHMENTS: PowerPoint Presentation Spokane Valley Mission Avenue Preservation Project Pines to McDonald MISSION AVENUE RECONSTRUCTION PROJECT, G.I.P. 0253 PROJECT AREA Craig Aldworth, Interim Project Manager Gloria Mantz, Interim CIP Manager April 25, 2017 1 11111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111I Spokane Valley Mission Avenue Street Preservation Project • Existing Conditions • Project Design • Traffic Control • Budget & Funding • Schedule Spokane Valley Existing Conditions • Pavement in need of replacement Spokane Valley Existing Conditions • Some pedestrian ramps do not meet current ADA requirements • Mission westbound loops at Mission/Pines are defective 4 Spokane `~ Valley Existing Conditions • Pines Road — Heavy commuter traffic in morning and afternoon • Mission Avenue — Numerous business entrances and some residences — Several landlocked businesses — Project adjacent to valley hospital Spokane Valley Grind and Inlay • Drive lanes - 2.5 -inch grind & inlay Project Design 25'± ROAD 25'± 13'1 LANE 12' LANE 12' LANE _ , 13'1 LANE 2.5" BITUMINOUS PLANING 25' HNA INLAY MISSION AVENUE OTYPICAL SECTION NOT TO SCALE 7 6 Spokane `~ Valley Project Design • Traffic — Pines Road (SR-27)Intersection • Install smart sensors for intelligent traffic systems • Update pedestrian push buttons 7 Spokane Temporary Traffic Control • Mission Avenue — Daytime — One lane, each way — Nighttime — Full closure for grinding & paving — 2 to 3 nights • Pines Road (SR -27) — Daytime — One southbound left turn lane closed — Nighttime —Northbound curbside lane closed during night work Spokane `~ Valley Budget & Funding • Project Budget Design PE $70,000 Construction PE $62,000 Estimated Construction Cost (including Contingency) $638,000 Total $770,000 • Project Funding City Fund 311 $770,000 9 Spokane Valley Tentative Schedule • April 14 Bid Advertisement • April 28 Bid Opening • May 9 Council Bid Award • June 5 Construction Start • June 30 Project Completion 10 Spokane Valley Mission Avenue Street Preservation Project Questions To: From: Re: DRAFT ADVANCE AGENDA as of April 20, 2017; 8:30 a.m. Please note this is a work in progress; items are tentative Council & Staff City Clerk, by direction of City Manager Draft Schedule for Upcoming Council Meetings Mav 2, 2017, Study Session Format, 6:00 p.m. fdue Tue, April 251 1. WSDOT Roundabout Presentation— Gloria Mantz; Brian Walsh, Larry Frostad, Glenn Wagemann(25 min) 2. Pines/Grace Project — Craig Aldworth, Gloria Mantz 3. Saltese Preservation Project — Robert Lochmiller, Gloria Mantz 4. Surplus Items — Chelsie Taylor 5. City Hall Update — Doug Powell, Jenny Nickerson 6. Advance Agenda — Mayor Higgins 7. Info Only: Draft 2018-2023 TIP (10 minutes) (10 minutes) (15 minutes) (5 minutes) (5 minutes) [*estimated meeting 70 minutes] Mav 9, 2017, Formal Meeting Format, 6:00 p.m. Proclamation: Older Americans Month 1. Consent Agenda (claims, payroll, minutes) 2. Second Reading Ordinance 17-006 Wilbur Rd Street Vacation —John Hohman 3. First Reading Ordinance for City—initiated Street Vacation — John Hohman 4. Resolution Declaring Items as Surplus — Chelsie Taylor 5. Motion Consideration: Mission St. Preservation Bid Award — Eric Amsden, Gloria Mantz 6. ITS (Intelligent Transportation System) 7. Advance Agenda — Mayor Higgins [due Tue, Mav 21 (5 minutes) (10 minutes) (15 minutes) (15 minutes) (10 minutes) (20 minutes) (5 minutes) [*estimated meeting: 80 minutes] May 16, 2017, Study Session Format, 6:00 p.m. 1. East Valley Community Coalition for Prevention & Wellness — Mayor Higgins 2. Medical Reserve Corp — David Byrnes, Regional Coordinator 3. Police Officer Recruitment/Retention/Safety — Chief Werner 4. 2017 Budget Amendment — Chelsie Taylor 5. Advance Agenda — Mayor Higgins fdue Tue, May 91 (20 minutes) (20 minutes) (20 minutes) (25 minutes) (5 minutes) [*estimated meeting: 90 minutes] May 23, 2017, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. PUBLIC HEARING: 2017 Budget Amendment — Chelsie Taylor 3. First Reading Ordinance Amending 2017 Budget — Chelsie Taylor 4. Second Reading Ordinance for City -initiated Street Vacation — John Hohman 5. Motion Consideration: Award of Pines/Grace Project Bid — Craig Aldworth, Gloria Mantz 6. Motion Consideration: Saltese Preservation Project — Robert Lochmiller, Gloria Mantz 7. Admin Report: Draft 2018-2023 TIP — Gloria Mantz 8. Admin Report: Advance Agenda — Mayor Higgins 9. Info Only: Department Reports fdue Tue, May 161 (5 minutes) (25 minutes) (15 minutes) (10 minutes) (10 minutes) (10 minutes) (20 minutes) (5 minutes) [*estimated meeting: 100 minutes] May 30, 2017, Study Session Format, 6:00 p.m. [due Tue, May 231 1. Advance Agenda — Mayor Higgins Draft Advance Agenda 4/20/2017 11:42:30 AM (5 minutes) Page 1 of 3 June 13, 2017, Evening 6:00 Formal Meeting Cancelled June 6, 2017, Study Session Format, 6:00 p.m. ACTION ITEMS: 1. Consent Agenda (claims, payroll minutes) 2. PUBLIC HEARING: Draft 2018-2023 TIP — Gloria Mantz 3. Draft Resolution 17- Adopting 2018-2023 six-year TIP — Gloria Mantz 4. Second Reading Ordinance Amending 2017 Budget — Chelsie Taylor NON -ACTION ITEMS: 5. City Hall Update — Doug Powell, Jenny Nickerson 6. Advance Agenda — Mayor Higgins [due Tue, May 301 (5 minutes) (15 minutes) (10 minutes) (10 minutes) (5 minutes) (5 minutes) [*estimated meeting: 50 minutes] June 13, 2017, Special Mtg, Budget Workshop, 8:30 a.m. Council Chambers June 20-23 AWC Annual Conference, Vancouver June 20, 2017, Study Session Format, 6:00 p.m. 1. Advance Agenda — Mayor Higgins June 27, 2017, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda — Mayor Higgins 3. Info Only: Department Reports July 4, 2017: no meeting Holiday July 11, 2017, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Advance Agenda — Mayor Higgins July 18, 2017, Study Session Format, 6:00 p.m. 1. Advance Agenda — Mayor Higgins July 25, 2017, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda — Mayor Higgins 3. Info Only: Department Reports August, 1, 2017 no meeting - National Night Out August 8, 2017, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Advance Agenda — Mayor Higgins August 15, 2017, Study Session Format, 6:00 p.m. 1. Advance Agenda — Mayor Higgins Draft Advance Agenda 4/20/2017 11:42:30 AM [due Mon, June 6] [due Tue, June 131 (5 minutes) [due Tue, June 201 (5 minutes) (5 minutes) [*estimated meeting: minutes] [due Mon, July 31 (5 minutes) (5 minutes) [due Tue, July 111 (5 minutes) [due Tue, July 181 (5 minutes) (5 minutes) [due Tue, Aug 11 (5 minutes) (5 minutes) [due Tue, Aug 81 (5 minutes) Page 2 of 3 August 22, 2017, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: 2018 Budget: Estimated Revenues/Expenditures — Chelsie Taylor 3. Admin Report: Advance Agenda — Mayor Higgins 4. Info Only: Department Reports Idue Tue, Au& 151 (5 minutes) (30 minutes) (5 minutes) August 29, 2017, Study Session Format, 6:00 p.m. [due Tue, Aug 221 1. Advance Agenda — Mayor Higgins (5 minutes) *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: 8th & McDonald follow-up CDBG (Public Hearing, Sept/Oct) Dept. of Transportation — State Routes Farmers' Market Fee Resolution Health District/Parental Rights LTAC (Nov/Dec) Outside Agencies Presentations (Aug/Sept) Parks Master Plan Property Crimes Initiative Grant Continuation Port Districts SCRAPS Update Second Amendment Sanctuary City Sex Trafficking in Spokane Valley Sign Ordinance Solid Waste Contract Approval Term Limits Transportation & Infrastructure Undergrounding Utility Facilities in ROW Zero Tolerance of Crime Draft Advance Agenda 4/20/2017 11:42:30 AM Page 3 of 3 Spokane Walley City of Spokane Valley Community & Economic Development Monthly Report 01/01/2017 - 03/31/2017 Page Title 1 Cover Sheet 2 Pre -Application Meetings Requested 3 Online Applications Received 4 Construction Applications Received 5 Land Use Applications Received 6 Construction Permits Issued 7 Land Use Applications Approved 8 Development Inspections Performed 9 Code Enforcement 10 Revenue 11 Building Permit Valuations Printed 04/18/2017 11:06 Page 1 of 11 Valley Pre -Application Meetings Requested Community & Economic Development Monthly Report 01/01/2017 - 03/31/2017 A Pre -Application Meeting is a service provided to help our customers identify the code requirements related to their project proposal. Community & Economic Development scheduled a total of 17 Pre -Application Meetings in March 2017. 20 10 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Land Use Pre -Application Commercial Pre -App Meeting Commercial Pre -App Land Use Pre -Application Meeting Monthly Totals Annual Total To -Date: 36 Jan Feb Mar Apr May Jun Jul Aug Se 11 3 9 0 0 0 0 0 Oct Nov Dec 0 0 0 0 3 2 8 0 0 0 0 0 0 0 0 0 14 5 17 0 0 0 0 0 0 0 0 0 Printed 04/18/2017 11:06 Page 2 of 11 I��Ol.ile .00 Valley Online Applications Received Community & Economic Development Monthly Report 01/01/2017 - 03/31/2017 Community & Economic Development received a total of 204 Online Applications in March 2017. 300 200 100 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Trade Permit 11=1 Right of Way Permit Sign Permit Reroof Permit Pre -Application Meeting Request Demolition Permit Other Online Applications Approach Permit pproach Permit emolition Permit ther Online Applications re -Application Meeting Request eroof Permit ight of Way Permit • ign Permit rade Permit Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2 0 2 0 0 0 0 0 0 0 0 0 3 0 3 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 8 7 31 0 0 0 0 0 0 0 0 0 38 38 56 0 0 0 0 0 0 0 0 0 2 0 0 0 0 0 0 0 0 0 0 0 81 80 112 0 0 0 0 0 0 0 0 0 onthly Totals 134 125 204 0 0 0 0 0 0 0 0 0 Annual Total To -Date: Printed 04/18/2017 11:06 463 Page 3 of 11 ,_OMalley, Construction Applications Received Community & Economic Development Monthly Report 01/01/2017 - 03/31/2017 Community & Economic Development received a total of 431 Construction Applications in March 2017. 600 400 200 IID Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial - New Commercial - TI Residential - New ® Other Construction Permits Commercial - New Commercial - TI Residential - New Commercial - Trade Residential - Trade Residential - Accessory Demolition Sign Other Construction Permits Monthly Totals Annual Total To -Date: Printed 04/18/2017 11:07 950 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 8 7 5 0 0 0 0 0 0 0 0 0 8 13 6 0 0 0 0 0 0 0 0 0 6 7 21 0 0 0 0 0 0 0 0 0 *18 *29 *32 0 0 0 0 0 0 0 0 0 *106 *93 *157 0 0 0 0 0 0 0 0 0 1 7 14 0 0 0 0 0 0 0 0 0 *3 1 *5 0 0 0 0 0 0 0 0 0 *10 4 14 0 0 0 0 0 0 0 0 0 *97 *101 *177 0 0 0 0 0 0 0 0 0 257 262 431 0 0 0 0 0 0 0 0 0 Page 4 of 11 *Includes Online Applications. I��Ol.ile _Valley Land Use Applications Received Community & Economic Development Monthly Report 01/01/2017 - 03/31/2017 Community & Economic Development received a total of 100 Land Use Applications in March 2017. 150 100 50 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Boundary Line Adjustment Short Plat Preliminary 1)I Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits Boundary Line Adjustment Short Plat Preliminary Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits M Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 1 2 0 0 0 0 0 0 0 0 0 0 2 2 0 0 0 0 0 0 0 0 0 3 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 4 0 4 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 2 1 0 0 0 0 0 0 0 0 0 0 0 2 0 0 0 0 0 0 0 0 0 45 44 88 0 0 0 0 0 0 0 0 0 onthly Totals 54 49 100 0 Annual Total To -Date: Printed 04/18/2017 11:07 203 Page 5 of 11 Valley' Construction Permits Issued Community & Economic Development Monthly Report 01/01/2017 - 03/31/2017 Community & Economic Development issued a total of 372 Construction Permits in March 2017. 400 200 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial - New Commercial - TI Residential - New ® Other Construction Permits Commercial - New Commercial - TI Residential - New Commercial - Trade Residential - Trade Residential - Accessory Demolition Sign Other Construction Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 16 6 2 0 0 0 0 0 0 0 0 0 9 13 8 0 0 0 0 0 0 0 0 0 5 8 12 0 0 0 0 0 0 0 0 0 18 26 28 0 0 0 0 0 0 0 0 0 99 103 143 0 0 0 0 0 0 0 0 0 1 7 13 0 0 0 0 0 0 0 0 0 3 1 3 0 0 0 0 0 0 0 0 0 9 4 15 0 0 0 0 0 0 0 0 0 65 84 148 0 0 0 0 0 0 0 0 0 Monthly Totals 225 252 372 0 0 0 0 0 0 Annual Total To -Date: Printed 04/18/2017 11:08 849 Page 6 of 11 0 0 0 .000 Valley Land Use Applications Approved Community & Economic Development Monthly Report 01/01/2017 - 03/31/2017 Community & Economic Development approved a total of 82 Land Use Applications in March 2017. 100 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Boundary Line Adjustment Short Plat Preliminary Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits oundary Line Adjustment • hort Plat Preliminary ong Plat Preliminary inding Site Plan Preliminary inal Platting r oning Map/Comp Plan Amendment tate Environmental Policy Act (SEPA) dministrative xception/Interpretation ther Land Use Permits 2 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 o 1 0 0 0 0 0 0 0 0 0 0 o o 1 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 45 41 81 0 0 0 0 0 0 0 0 0 onthly Totals 46 43 82 0 0 0 0 0 0 0 0 0 Annual Total To -Date: Printed 04/18/2017 11:08 171 Page 7 of 11 Malley, Development Inspections Performed Community & Economic Development Monthly Report 01/01/2017 - 03/31/2017 Community & Economic Development performed a total of 1347 Development Inspections in March 2017. Development Inspections include building, planning, engineering and ROW inspections. 2,000 1,500 1,000 500 0 2017 2016 2015 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec -+- 2015 2016 -- 2017 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals 965 773 1,347 0 0 0 0 0 0 0 0 0 764 958 1,333 1,390 1,445 1,564 1,283 1,453 1,554 1,529 1,508 1,072 801 974 1,063 1,243 1,420 1,761 1,624 1,144 1,053 1,060 934 777 Printed 04/18/2017 11:09 Page 8 of 11 ��a.Ile 4,0Mal1ey, Code Enforcement Community & Economic Development Monthly Report 01/01/2017 - 03/31/2017 Code Enforcement Officers responded to 49 citizen requests in the month of March. They are listed by type below. Please remember that all complaints, even those that have no violation, must be investigated. Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec CE -Stop Work Order Complaint, Non -Violation Environmental General Nuisance ® Property CE -Stop Work Order Complaint, Non -Violation Environmental General Nuisance Property Monthly Totals Annual Total To -Date: Printed 04/18/2017 11:09 99 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec o o 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 33 16 38 0 0 0 0 0 0 0 0 0 0 1 11 0 0 0 0 0 0 0 0 0 33 17 49 0 0 0 0 0 0 0 0 0 Page 9 of 11 .010 Valley Revenue 2017 Trend 2016 2015 2014 2013 2012 Community & Economic Development Monthly Report 01/01/2017 - 03/31/2017 Community & Economic Development Revenue totaled $153,939 in March 2017. 400,000 300,000 200,000 100,000 Jan 0 Feb Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Mar Apr -- 2017 2016 Five -Year Trend May Jun Jul Aug Sep Oct 1 Nov Dec Totals $185,045 $153,153 $153,939 $0 $0 $0 $0 $0 $0 $0 $0 $0 MOM r -t $111,168 $95,595 $204,786 $164,968 $246,034 $229,320 $161,973 $153,562 $149,720 $157,088 $108,461 $90,334 1,873,009 $213,319 $191,658 $383,912 $196,705 $371,319 $243,029 $128,848 $271,684 $252,268 $208,349 $150,902 $133,482 $2,745,475 $74,775 $108,328 $161,174 $187,199 $123,918 $117,453 $162,551 $162,864 $99,587 $181,791 $99,627 $102,195 $1,581,462 $74,628 $66,134 $198,571 $160,508 $282,086 $152,637 $117,776 $127,540 $153,838 $149,197 $84,442 $97,689 $1,665,046 $158,912 $51,536 $102,538 $106,496 $184,176 $409,592 $277,553 $102,021 $129,174 $133,561 $98,386 $66,559 p,820,504 $34,204 $60,319 $177,737 $173,932 $268,672 $223,888 $123,137 $103,703 $113,731 $112,542 $108,948 $51,745 Printed 04/18/2017 11:10 Page 10 of 11 58 w��a.Ile Valley Building Permit Valuation 2017 Trend 2016 2015 2014 2013 2012 Community & Economic Development Monthly Report 01/01/2017 - 03/31/2017 Community & Economic Development Building Permit Valuation totaled $7,060,218 in March 2017. 60, 000, 000 40, 000, 000 20, 000, 000 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec -a-- 2017 2016 Five -Year Trend Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec $23.81M $18.36M $6.83M $0.00M $0.00M $0.00M $0.00M $0.00M $0.00M $0.00M $0.00M $0.00M $8.06M $9.23M $16.50M $10.05M $24.94M $21.81M $11.86M $15.11M $13.08M $10.86M $5.65M $4.22M $7.97M $28.14M $55.63M $10.09M $36.76M $19.12M $7.07M $41.60M $33.68M $9.13M $7.76M $5.52M $2.93M $10.71M $8.07M $18.60M $6.73M $7.53M $5.05M $8.06M $5.15M $14.42M $5.86M $5.08M $3.18M $2.45M $9.90M $8.92M $34.58M $7.44M $6.37M $9.47M $12.01M $7.74M $3.60M $6.30M $25.49M $1.92M $3.59M $7.30M $22.22M $41.88M $32.91M $6.52M $8.11M $14.22M $7.25M $2.54M $0.72M $2.95M $5.29M $5.32M $24.39M $33.08M $7.91M $9.89M $6.47M $8.78M $3.76M $1.66M Printed 04/18/2017 11:10 Page 11 of 11 Totals Siiokane .000.Valley Memorandum 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206 509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhall@spokanevalley.org To: Mark Calhoun, City Manager From: Chelsie Taylor, Finance Director Date: April 17, 2017 Re: Finance Department Activity Report — March 2017 Following is information pertaining to Finance Department activities through the end of March 2017 and included herein is an updated 2016 Budget to Actual Comparison of Revenues and Expenditures through the end of December. At this point we anticipate no further material changes to the 2016 figures reported herein, but it's always possible we'll receive an extremely late invoice that would force us to recognize the related expense. Subsequent Finance Activity Reports will focus on 2017 operations. 2016 Yearend Process In March we have continued to work on closing the books for 2016. This process typically continues through March because we continue to receive additional information pertaining to both revenues and expenditures (particularly construction related activity). We are now beginning the process of preparing our annual financial report which will be finished by the end of May. We hope to have the State Auditor's Office on site by early June to begin the audit of 2016. 2017 Surplus of City Furniture and Equipment The City last declared property surplus to its needs in August 2013 and since that time has accumulated a variety of furniture and equipment that are inoperable, obsolete of excess to our current operating needs. A resolution declaring surplus furniture and equipment will be coming forward to Council on: • May 2 Administrative report on resolution declaring surplus items • May 9 Resolution declaring items as surplus 2017 Budget Amendment As we have progressed through 2017 the need for a number of budget amendments has arisen. Council review will take place at the following meetings: • May 16 Admin Report • May 23 Public Hearing • May 23 First reading on proposed ordinance amending the 2017 Budget • June 6 Second reading on proposed ordinance amending the 2017 Budget 2018 Budget Development The process of developing the 2018 Budget calendar was initiated. This involves setting up schedules for the 2018 Budget, 2017 Budget Amendment, 2018 Outside Agency process, 2018 P:IFinancelFinance Activity Reports\Council Monthly Reports1201712017 03 31 - 2016 12 PRELIMINARY No 4.docx Page 1 Lodging Tax award process, 2018 property tax levy, and fee resolution process. We also began updating worksheets that will ultimately be reviewed by Council at the June 13, 2017 workshop. Budget to Actual Comparison Report A report reflecting 2016 Budget to Actual Revenues and Expenditures for those funds for which a 2016 Amended Budget was adopted is located on pages 5 through 18. It's important to keep in mind that the figures included are preliminary and, though we don't anticipate any material changes, the figures may change if we receive invoices related to 2016 expenditure activity. We've included the following information in the report: • Revenues by source for all funds, and expenditures by department in the General Fund and by type in all other funds. • A breakdown between recurring and nonrecurring revenues and expenditures in the General Fund, Street O&M Fund and Stormwater Fund. • The change in fund balance including beginning and ending figures. The beginning fund balance figures are those that are reflected in our 2015 Annual Financial Report. • Columns of information include: o The 2016 Budget as amended o December 2016 activity o Cumulative 2016 activity through December 2016 o Budget remaining in terms of dollars o The percent of budgeted revenue collected or budgeted expenditures disbursed A few points related to the General Fund #001 (page 5): Recurring revenues collections are currently at 107.53% of the amount budgeted with 100.0% of the year elapsed. • Property tax collections have reached $11,414,107 or 99.43% of the amount budgeted. Property taxes are paid to Spokane County in two installments each year on April 30 and October 31 and are then remitted to the City primarily in May and November with lesser amounts typically remitted in June and December. In January we received one final payment related to 2016 collections that is reflected herein. • Sales tax collections finished the year at $19,887,049 which was $1,406,549 or 7.61% greater than the amount budgeted. • Gambling taxes are at $378,276 which is $45,276 or 13.60% greater than the amount budgeted. Gambling taxes are paid quarterly with fourth quarter payments due by January 31St • Franchise Fee and Business Registration revenues are typically received in the month following a calendar year quarter. These revenues reached $1,257,225 which is $103,225 or 8.94% greater than the amount budgeted. • State shared revenues are composed of State of Washington distributions that include items such as liquor board profits, liquor excise tax, streamlined sales tax mitigation and criminal justice monies. Most of these revenues are paid by the State in the month following a calendar quarter. These have collectively finished the year at $2,154,417 which is $129,889 or 6.42% greater than the amount budgeted. The balance in excess of the budgeted amount is partially due to the City's share of 2016 marijuana revenues that were not included in the 2016 Budget. • Fines and forfeitures revenues are composed of monthly remittances from Spokane County with payments made in the month following the actual assessment of a fine and false alarm fees. These have finished the year at $1,259,892 which is $183,608 or 12.72% less than the amount budgeted. P:IFinancelFinance Activity Reports\Council Monthly Reports1201712017 03 31 - 2016 12 PRELIMINARY No 4.docx Page 2 • Community Development service revenues are largely composed of building permit and plan review fees as well as right of way permits. These revenues finished the year at $2,632,032 which is $1,140,532 or 76.47% greater than the amount budgeted. The amount collected is far in excess of the amount of the budget expectation primarily due to several large construction projects in the City that were permitted during 2016 as well as a high number of roofing permits issued to repair damage from the 2015 Windstorm. • Recreation program fees are composed of revenues generated by the variety of parks and recreation programs including classes, swimming pools (in -season), and CenterPlace. They have finished the year at $682,843 which is $74,643 or 12.27% greater than the amount budgeted. Recurring expenditures finished the year at $36,770,052 or $2,937,381 (7.40%) less than budgeted. Fund Balance / Reserves The fund balance at December 31, 2016, was anticipated to be $23,302,835 but actually finished the year at $29,259,088. The difference of $5,956,253 is the result of: • Recurring revenues are $2,991,232 greater than budgeted. • Recurring expenditures are $2,937,381 less than budgeted. • Deficit from non-recurring activities is $27,640 less than budgeted. Investments (page 19) Investments at December 31 total $53,367,022 and are composed of $48,347,339 in the Washington State Local Government Investment Pool and $5,019,683 in bank CDs. Total Sales Tax Receipts (page 20) Total sales tax receipts reflect State remittances through December and total $22,440,652 including general, criminal justice and public safety taxes. This figure is $1,858,831 or 9.03% greater than the same 12 -month period in 2015. Economic Indicators (pages 21 — 23) The following economic indicators provide information pertaining to three different sources of tax revenue that provide a good gauge of the health and direction of the overall economy. 1. Sales taxes (page 21) provide a sense of how much individuals and businesses are spending on the purchase of goods. 2. Hotel / Motel taxes (page 22) provide us with a sense of overnight stays and visits to our area by tourists or business travelers. 3. Real Estate Excise taxes (page 23) provide us with a sense of real estate sales. Page 21 provides a 10 -year history of general sales tax receipts (not including public safety or criminal justice) with monthly detail beginning January 2008. • Compared with calendar year 2016, 2017 collections have increased by $182,106 or 5.73%. • Tax receipts reached an all-time high in 2016 at $19,887,049, besting the previous record year of 2015 when $18,209,568 was collected. Page 22 provides a 10 -year history of hotel/motel tax receipts with monthly detail beginning January 2008. • Compared with calendar year 2016, 2017 collections have decreased by $5,655 or 9.48%. • Collections reached an all-time high in 2016 of $596,374, exceeding the previous high set in 2015 of $581,237. P:IFinancelFinance Activity Reports\Council Monthly Reports1201712017 03 31 - 2016 12 PRELIMINARY No 4.docx Page 3 Page 23 provides a 10 -year history of real estate excise tax receipts with monthly detail beginning January 2008. • Compared with calendar year 2016, 2017 collections have increased by $90,145 or 47.94%. • Tax receipts peaked in 2007 at nearly $2.6 million, decreased precipitously in 2008 and 2009, and have been gaining ground since. The City is again approaching tax receipt levels that were seen prior to the recession. Debt Capacity and Bonds Outstanding (page 24) This page provides information on the City's debt capacity, or the dollar amount of General Obligation (G.O.) Bonds the City may issue, as well as an amortization schedule of the bonds the City currently has outstanding. • The maximum amount of G.O. bonds the City may issue is determined by the assessed value for property taxes which for 2017 is $8,124,487,663. Following the December 1, 2016 debt service payments, the City has $13,260,000 of nonvoted G.O. bonds outstanding which represents 10.88% of our nonvoted bond capacity, and 2.18% of our total debt capacity for all types of bonds. Of this amount: o $5,065,000 remains on bonds issued for the construction of CenterPlace. These bonds are repaid with a portion of the 1/10 of 1% sales tax that is collected by the Spokane Public Facilities District. o $995,000 remains on bonds issued for road and street improvements around CenterPlace. The bonds are repaid with a portion of the real estate excise tax collected by the City. o $7,200,000 remains on bonds issued for construction of the new City Hall building. The bonds are to be repaid with General Fund revenues. Street Fund Revenue Sources (pages 25 and 26) The last two charts reflect a history for the two primary sources of revenue in Street Fund #101. These include: • Page 25 provides a 10 -year history of Motor Vehicle Fuel Tax collections with monthly detail beginning January 2008. o Compared with calendar year 2016, 2017 collections have decreased by $11,494 or 3.52% o Tax receipts peaked in 2007 at just approximately $2.1 million, and subsequently decreased to a range of approximately $1,857,000 to $2,000,000 in the years 2011 through 2016. • Page 26 provides a 6 -year history of Telephone Utility Tax collections with monthly detail beginning January 2009 (the month in which the tax was imposed). o Compared with 2016, 2017 collections have decreased by $30,104 or 8.45%. Unlike tax revenues collected by the State and remitted monthly, these taxes are paid to the City directly by the service provider. Consequently there is not a "clean cutoff' in terms of when a vendor pays the tax. o Tax receipts peaked in 2009 at $3,054,473 and have decreased each year since due to what we suspect is the reduction in land lines by individual households. o The 2016 Budget was adopted with a revenue estimate of $2,340,000. Actual 2016 revenues will come in at less than the budgeted amount by approximately $271,000. o The City has hired a consultant to perform an audit of providers who pay the telephone utility tax. The audit will assess whether providers are accurately remitting all taxes owed to the City, and the consultant will be paid on a contingent basis out of revenues recovered from the telephone providers. P:IFinancelFinance Activity Reports\Council Monthly Reports1201712017 03 31 - 2016 12 PRELIMINARY No 4.docx Page 4 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 03 31 - 2016 12 PRELIMINARY No 4 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2016 #001 - GENERAL FUND RECURRING ACTIVITY Budget Year Elapsed = 2016 100.0% 2016 Budget Actual Actual thru Budget December December 31 Remaining % of Budget Revenues Property Tax 11,479,200 645,288 11,414,107 (65,093) 99.43% Sales Tax 18,480,500 3,317,164 19,887,049 1,406,549 107.61 % Sales Tax - Criminal Justice 1,556,400 270,088 1,642,804 86,404 105.55% Sales Tax - Public Safety 867,400 150,412 910,798 43,398 105.00% Gambling Tax and Leasehold Excise Tax 333,000 91,156 378,276 45,276 113.60% Franchise Fees/Business Registration 1,154,000 306,267 1,257,225 103,225 108.94% State Shared Revenues 2,024,528 536,459 2,154,417 129,889 106.42% Fines, Forfeitures and Penalties 1,443,500 212,221 1,259,892 (183,608) 87.28% Community Development 1,491,500 143,555 2,632,032 1,140,532 176.47% Recreation Program Fees 608,200 22,559 682,843 74,643 112.27% Miscellaneous Department Revenue 95,900 26,210 133,691 37,791 139.41% Miscellaneous & Investment Interest 104,200 32,164 276,425 172,225 265.28% Transfer -in - #101 (street admin) 39,700 3,308 39,700 (0) 100.00% Transfer -in - #105 (h/m tax -CP advertising) 30,000 30,000 30,000 0 100.00% Transfer -in - #402 (storm admin) 13,400 1,117 13,400 0 100.00% Total Recurring Revenues 39,721,428 5,787,968 42,712,660 2,991,232 107.53% Expenditures City Council 506,869 33,111 376,292 130,577 74.24% City Manager 717,303 69,814 606,447 110,856 84.55% Legal 494,951 42,125 487,993 6,958 98.59% Public Safety 24,703,749 2,273,992 22,842,450 1,861,299 92.47% Deputy City Manager 737,002 49,915 609,198 127,804 82.66% Finance / IT 1,253,080 101,680 1,173,398 79,682 93.64% Human Resources 255,694 21,430 242,234 13,460 94.74% Public Works 966,870 96,081 772,328 194,542 79.88% Community Development - Administration 272,107 20,498 261,717 10,390 96.18% Community Development - Econ Dev 545,157 87,054 484,462 60,695 88.87% Community Development - Dev Svc 1,486,637 163,514 1,442,518 44,119 97.03% Community Development - Building 1,344,165 99,015 1,267,586 76,579 94.30% Parks & Rec - Administration 281,871 22,652 258,949 22,922 91.87% Parks & Rec - Maintenance 832,043 157,412 912,119 (80,076) 109.62% Parks & Rec - Recreation 241,197 19,839 235,529 5,668 97.65% Parks & Rec - Aquatics 461,200 10,853 461,991 (791) 100.17% Parks & Rec - Senior Center 95,781 7,592 88,336 7,445 92.23% Parks & Rec - CenterPlace 882,223 88,959 858,149 24,074 97.27% General Government 1,587,500 226,917.83 1,346,324.01 241,176 84.81% Transfers out - #204 ('16 LTGO bond debt service) 198,734 28,390 198,734 0 100.00% Transfers out - #309 (park capital projects) 230,300 49,090 230,300 (0) 100.00% Transfers out - #310 (bond pmt>$434.6 lease pmt) 72,500 6,042 72,500 0 100.00% Transfers out - #310 (city hall o&m costs) 271,700 22,642 271,700 0 100.00% Transfers out - #311 (Pavement Preservation) 943,800 78,650 943,800 0 100.00% Transfers out - #502 (insurance premium) 325,000 27,083 325,000 0 100.00% Total Recurring Expenditures 39,707,433 3,804,350 36,770,052 2,937,381 92.60% Recurring Revenues Over (Under) Recurring Expenditures 13,995 1,983,618 5,942,608 5,928,613 Page 5 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 03 31 - 2016 12 PRELIMINARY No 4 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2016 #001 - GENERAL FUND - continued NONRECURRING ACTIVITY Budget Year Elapsed = 2016 100.0% 2016 Budget Actual Actual thru Budget December December 31 Remaining % of Budget Revenues Transfers in - #106 (Repymt of Solid Waste) 40,425 3,369 40,425 0 100.00% Transfers in - #310 (Lease in excess of bond pyn 198,734 28,391 198,734 0 100.00% FEMA Grant Proceeds 36,400 13,540 50,999 14,599 140.11% Total Nonrecurring Revenues 275,559 45,299 290,158 14,599 105.30% Expenditures General Government - IT capital replacements 108,000 (960) 86,989 21,011 80.55% Community & Econ Dev (comp plan update) 350,000 8,791 335,204 14,796 95.77% Parks & Rec (upgrade dial-up modem at pools) 15,000 4,252 13,811 1,189 92.07% Parks & Rec (CenterPlace Roof Repairs) 52,000 44,010 47,944 4,056 92.20% City Manager Severance 453,116 210,555 453,116 0 100.00% Police Department - CAD/RMS 140,281 132,663 177,126 (36,845) 126.27% Police Precinct (security camera upgrade) 6,400 0 6,343 57 99.12% Police Precinct (office construction) 25,000 17,071 25,000 0 100.00% Transfers out - #122 (replenish Winter Weather Rest 16,418 15,043 15,043 1,375 91.62% Transfers out - #309 (P&R Windstorm damage) 37,225 29,822 29,822 7,403 80.11 % Transfers out - #312 ('14 Fund Bal > 50%) 1,828,723 0 1,828,723 0 100.00% Total Nonrecurring Expenditures 3,032,163 461,246 3,019,122 13,041 99.57% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (2,756,604) (415,947) (2,728,964) 27,640 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (2,742,609) 1,567,671 3,213,644 5,956,253 Beginning fund balance 26,045,444 26,045,444 Ending fund balance 23,302,835 29,259,088 Page 6 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 03 31 - 2016 12 PRELIMINARY No 4 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2016 SPECIAL REVENUE FUNDS #101 - STREET FUND RECURRING ACTIVITY Budget Year Elapsed = 2016 100.0% 2016 Budget Actual Actual thru Budget December December 31 Remaining % of Budget Revenues Telephone Utility Tax 2,340,000 335,655 2,069,309 (270,691) 88.43% Motor Vehicle Fuel (Gas) Tax 2,004,900 327,584 2,005,870 970 100.05% Multimodal Transportation 0 15,916 95,509 95,509 0.00% Right -of -Way Maintenance Fee 50,000 0 56,035 6,035 112.07% Investment Interest 3,000 1,092 5,886 2,886 196.19% Miscellaneous Revenue 10,000 94 188 (9,812) 1.88% Total Recurring Revenues 4,407,900 680,341 4,232,797 (175,103) 96.03% Expenditures Wages / Benefits / Payroll Taxes 734,604 38,610 736,538 (1,934) 100.26% Supplies 111,500 3,692 87,534 23,966 78.51% Services & Charges 2,132,754 280,583 2,114,608 18,146 99.15% Snow Operations 430,000 92,032 409,635 20,365 95.26% Intergovernmental Payments 771,000 180,495 836,513 (65,513) 108.50% Interfund Transfers -out - #001 39,700 3,308 39,700 0 100.00% Interfund Transfers -out - #501 (vehicle rental) 71,000 5,917 71,000 (0) 100.00% Interfund Transfers -out - #311 (pavement preserva 67,342 5,612 67,342 0 100.00% Total Recurring Expenditures 4,357,900 610,248 4,362,870 (4,970) 100.11% Recurring Revenues Over (Under) Recurring Expenditures 50,000 70,094 (130,073) (180,073) NONRECURRING ACTIVITY Revenues Grants 0 3,468 11,642 11,642 0.00% Insurance proceeds (traffic signal cabinet) 46,000 0 59,426 13,426 129.19% Miscellaneous 0 0 38 38 0.00% Total Nonrecurring Revenues 46,000 3,468 71,106 25,106 154.58% Expenditures Capital 0 (540) 1,465 (1,465) 0.00% Traffic signal cabinet replacement 46,000 0 39,695 6,305 86.29% Signal detection equipment upgrades 20,000 0 20,000 0 100.00% Maintenance facility storage unit 5,000 0 4,871 129 97.42% Total Nonrecurring Expenditures 71,000 (540) 66,030 4,970 93.00% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (25,000) 4,008 5,076 30,076 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures 25,000 74,102 (124,997) (149,997) Beginning fund balance 1,443,077 1,443,077 Ending fund balance 1,468,077 1,318,081 Page 7 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 03 31 - 2016 12 PRELIMINARY No 4 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2016 SPECIAL REVENUE FUNDS - continued #103 - PATHS & TRAILS Revenues Motor Vehicle Fuel (Gas) Tax Investment Interest Total revenues Expenditures Interfund Transfers -out - #309 Capital Outlay Total expenditures Budget Year Elapsed = 2016 100.0% 2016 Budget Actual Actual thru Budget December December 31 Remaining % of Budget 8,500 1,382 8,460 (40) 99.53% 0 37 169 169 0.00% 8,500 1,418 8,630 130 101.53% 9,300 9,300 9,300 0 100.00% 0 0 0 0 0.00% 9,300 9,300 9,300 0 100.00% Revenues over (under) expenditures (800) (7,882) (670) 130 Beginning fund balance 38,054 38,054 Ending fund balance 37,254 37,384 #104 - TOURISM FACILITIES HOTEL/MOTEL TAX FUND Revenues Tourism Facilities Hotel/Motel Tax Investment Interest 377,000 0 51,916 387,333 10,333 102.74% 437 1,552 1,552 0.00% Total revenues 377,000 Expenditures Capital Expenditures 0 Total expenditures 52,354 388,885 11,885 103.15% 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 377,000 52,354 388,885 11,885 Beginning fund balance 182,347 182,347 Ending fund balance 559,347 571,232 #105 - HOTEL / MOTEL TAX FUND Revenues Hotel/Motel Tax Investment Interest 580,000 79,871 596,373 16,373 102.82% 300 262 1,274 974 424.81% Total revenues 580,300 80,133 597,648 17,348 102.99% Expenditures Interfund Transfers - #001 30,000 30,000 30,000 0 100.00% Tourism Promotion 499,350 115,894 498,172 1,178 99.76% Transfers out - #309 (Browns Park Volleyball Court) 60,650 58,388 58,388 2,263 96.27% Total expenditures 590,000 204,282 586,560 3,440 99.42% Revenues over (under) expenditures (9,700) (124,149) 11,088 Beginning fund balance 208,702 208,702 Ending fund balance 199,002 219,790 Page 8 13,908 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 03 31 - 2016 12 PRELIMINARY No 4 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2016 SPECIAL REVENUE FUNDS - continued Budget Year Elapsed = 2016 100.0% 2016 Budget Actual Actual thru Budget December December 31 Remaining % of Budget #106 - SOLID WASTE Revenues Sunshine Administrative Fee 125,000 31,250 125,000 0 100.00% Investment Interest 0 42 184 (184) 0.00% Grant Proceeds 53,500 0 17,677 35,823 33.04% Total revenues 178,500 31,292 142,861 35,639 80.03% Expenditures Interfund Transfers - #001 40,425 3,369 40,425 Education & Contract Administration 138,075 4,405 66,188 0 100.00% 71,887 47.94% Total expenditures 178,500 7,774 106,613 Revenues over (under) expenditures 0 23,518 36,248 Beginning fund balance 42,874 42,874 Ending fund balance 42,874 79,122 #107 - PEG FUND Revenues Comcast PEG Contribution Investment Interest 71,887 59.73% (36,248) 90,000 19,831 79,427 10,573 88.25% 0 185 785 (785) 0.00% Total revenues 90,000 20,016 80,211 9,789 89.12% Expenditures PEG Reimburse - CMTV 117,000 69,362 117,000 0 100.00% PEG COSV Broadcast Capital Outlay 12,500 5,444 18,617 (6,117) 148.94% New City Hall Council Chambers 25,000 5,435 5,435 19,565 21.74% Total expenditures 154,500 80,240 141,052 13,448 91.30% Revenues over (under) expenditures (64,500) (60,225) (60,841) (3,659) Beginning fund balance 301,182 301,182 Ending fund balance 236,682 240,341 #120 - CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest Interfund Transfer 0 0 0 0 0 0.00% 0 0 0 0.00% Total revenues 0 0 0 0 0.00% Expenditures Operations Total expenditures 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 0 0 0 0 Beginning fund balance 300,000 300,000 Ending fund balance 300,000 300,000 Page 9 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 03 31 - 2016 12 PRELIMINARY No 4 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2016 SPECIAL REVENUE FUNDS - continued Budget Year Elapsed = 2016 100.0% 2016 Budget Actual Actual thru Budget December December 31 Remaining % of Budget #121 - SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest 6,500 4,364 21,636 15,136 332.86% Interfund Transfer 0 0 0 0 0.00% Total revenues Expenditures Operations Total expenditures 6,500 4,364 21,636 15,136 332.86% 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 6,500 4,364 21,636 15,136 Beginning fund balance 5,461,789 5,461,789 Ending fund balance 5,468,289 5,483,425 #122 - WINTER WEATHER RESERVE FUND Revenues Investment Interest 600 384 1,962 1,362 326.94% Interfund Transfer -#001 16,418 15,043 15,043 (1,375) 91.62% Grant Reimbursement for Windstorm Cleanup 38,510 12 38,524 14 100.04% Subtotal revenues 55,528 Expenditures Snow removal expenses Total expenditures 15,438 55,528 (0) 100.00% 500,000 257,445 257,445 242,555 51.49% 500,000 257,445 257,445 242,555 51.49% Revenues over (under) expenditures (444,472) (242,007) (201,918) Beginning fund balance 444,472 444,472 Ending fund balance 0 242,555 #123 - CIVIC FACILITIES REPLACEMENT FUND Revenues Investment Interest Interfund Transfer - #001 (242,555) 700 0 696 (4) 99.39% 0 0 0 0 0.00% Total revenues 700 0 696 (4) 99.39% Expenditures Transfers out - #311 (pavement preservation) 559,808 46,667 559,804 4 100.00% Total expenditures 559,808 46,667 559,804 4 100.00% Revenues over (under) expenditures (559,108) (46,667) (559,108) Beginning fund balance 559,108 559,108 Ending fund balance 0 0 Page 10 (8) P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 03 31 - 2016 12 PRELIMINARY No 4 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2016 DEBT SERVICE FUNDS #204 - DEBT SERVICE FUND Revenues Spokane Public Facilities District Interfund Transfer -in - #001 Interfund Transfer -in - #301 Interfund Transfer -in - #302 Total revenues Expenditures Debt Service Payments - CenterPlace Debt Service Payments - Roads Debt Service Payments -'16 LTGO Bond Total expenditures Budget Year Elapsed = 2016 100.0% 2016 Budget Actual Actual thru Budget December December 31 Remaining % of Budget 380,300 0 380,300 0 100.00% 198,734 28,390 198,734 (0) 100.00% 83,400 6,950 83,400 0 100.00% 83,400 6,950 83,400 0 100.00% 745,834 42,290 745,834 (0) 100.00% 380,300 166,800 198,734 31,646 13,575 33,113 411,946 180,375 231,846 (31,646) (13,575) (33,112) 108.32% 108.14% 116.66% 745,834 78,333 824,167 (78,333) 110.50% Revenues over (under) expenditures 0 (36,043) (78,333) Beginning fund balance 4,049 4,049 Ending fund balance 4,049 (74,284) Page 11 78,333 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 03 31 - 2016 12 PRELIMINARY No 4 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2016 CAPITAL PROJECTS FUNDS #301 - CAPITAL PROJECTS FUND Revenues RE ET 1 - Taxes Investment Interest Total revenues Budget Year Elapsed = 2016 100.0% 2016 Budget Actual Actual thru Budget December December 31 Remaining % of Budget 1,000,000 175,307 1,176, 911 176,911 117.69% 1,000 2,035 7,609 6,609 760.86% 1,001,000 177,342 1,184,520 183,520 118.33% Expenditures Interfund Transfer -out - #204 83,400 6,950 83,400 0 100.00% Interfund Transfer -out - #303 742,503 516,793 579,636 162,867 78.07% Interfund Transfer -out - #311 (pavement preserve 365,286 365,286 365,286 0 100.00% Interfund Transfer -out -#314 20,000 3,893 3,893 16,107 19.47% Total expenditures 1,211,189 892,923 1,032,216 178,973 85.22% Revenues over (under) expenditures (210,189) (715,580) 152,304 4,546 Beginning fund balance 1,594,088 1,594,088 Ending fund balance 1,383,899 1,746,393 #302 - SPECIAL CAPITAL PROJECTS FUND Revenues RE ET 2 - Taxes Investment Interest 1,000,000 175,307 1,176, 911 176,911 117.69% 1,000 2,161 8,189 7,189 818.85% Total revenues 1,001,000 177,468 1,185,100 184,100 118.39% Expenditures Interfund Transfer -out - #204 83,400 6,950 83,400 0 100.00% Interfund Transfer -out -#303 382,816 124,085 164,151 218,665 42.88% Interfund Transfer -out - #311 (pavement preserve 365,286 365,286 365,286 0 100.00% Total expenditures 831,502 496,321 612,837 218,665 73.70% Revenues over (under) expenditures Beginning fund balance Ending fund balance 169,498 1,728,297 (318,854) 572,263 1,728,297 1,897,795 2,300,560 Page 12 (34,565) P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 03 31 - 2016 12 PRELIMINARY No 4 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2016 CAPITAL PROJECTS FUNDS - continued Budget Year Elapsed = 2016 100.0% 2016 Budget Actual Actual thru Budget December December 31 Remaining % of Budget #303 STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 8,149,606 49,060 4,951,033 (3,198,573) 60.75% Developer Contribution 275,087 151,600 151,600 (123,487) 55.11% Transfer -in - #301 742,503 516,793 579,636 (162,867) 78.07% Transfer -in - #302 382,816 124,085 164,151 (218,665) 42.88% Transfer -in - #312 8th & Carnahan 415,000 11,687 11,687 (403,313) 2.82% Transfer -in - #312 Euclid Ave Reconst 50,000 26,326 26,326 (23,674) 52.65% Transfer -in - #312 Sullivan Rd W Bridge 1,467,779 1,357,124 1,587,663 119,884 108.17% Investment Interest 0 0 29 29 0.00% Total revenues 11,482,791 2,236,675 7,472,125 (4,010,666) 65.07% Expenditures 060 Argonne Rd Corridor Upgrade SRTC 06-31 0 0 4,355 (4,355) 0.00% 123 Mission Ave -Flora to Barker 332,566 22,993 72,909 259,657 21.92% 141 Sullivan & Euclid PCC 1,981,060 2,608 62,939 1,918,121 3.18% 142 Broadway @ Argonne/Mullan 0 0 29,030 (29,030) 0.00% 143 Barker Rd/BNSF Grade Separation 0 (3,016) 0 0 0.00% 149 Sidewalk Infill 5,000 0 105 4,895 2.10% 155 Sullivan Rd W Bridge Replacement 5,237,650 877,041 5,538,823 (301,173) 105.75% 156 Mansfield Ave. Connection 5,000 0 738 4,262 14.77% 166 Pines Rd. (SR27) & Grace Ave. Int. Safety 491,331 11,757 115,820 375,511 23.57% 167 Citywide Safety Improvements 228,127 2,512 89,158 138,969 39.08% 201 ITS Infill Project Phase 1 (PE Start 2014) 271,357 4,934 47,756 223,601 17.60% 206 Sprague/Long Sidewalk Project 5,000 0 235 4,765 4.71% 207 Indiana & Evergreen Transit Access 0 0 102,684 (102,684) 0.00% 221 McDonald Rd Diet (16th to Mission) 559,200 9,298 436,143 123,057 77.99% 222 Citywide Reflective Signal Backplates 40,500 0 0 40,500 0.00% 223 Pines Rd Underpass @ BNSF & Trent 0 (5,404) 0 0 0.00% 229 32nd Ave Preservation 0 1,505 434,801 (434,801) 0.00% 233 Broadway Ave. Street Preservation 0 0 56,085 (56,085) 0.00% 234 Seth Woodard Sidewalk Improvements 361,000 0 393,046 (32,046) 108.88% 238 Pines RD Mirabeau Parkway Intersection 350,000 9,798 410,454 (60,454) 117.27% 239 Bowdish Rd & 11th Ave. Sidewalk 400,000 11,812 63,282 336,718 15.82% 247 8th & Carnahan Intersection Improvments 415,000 2,814 11,687 403,313 2.82% 249 Sullivan & Wellesley Intersection 0 400 400 (400) 0.00% 250 9th Ave Sidewalk 0 7,209 10,523 (10,523) 0.00% 251 Euclid Ave Reconstruction Project 50,000 12,467 26,326 23,674 52.65% Contingency 750,000 0 0 750,000 0.00% Total expenditures 11,482,791 968,728 7,907,299 3,575,492 Revenues over (under) expenditures 0 1,267,947 (435,174) (7,586,158) Beginning fund balance 75,538 75,538 Ending fund balance 75,538 (359,636) Note: Work performed in the Street Capital Projects Fund for preservation projects is for items such as sidewalk upgrades that were bid with the pavement preservation work. Page 13 68.86% P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 03 31 - 2016 12 PRELIMINARY No 4 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2016 CAPITAL PROJECTS FUNDS - continued Budget Year Elapsed = 2016 100.0% 2016 Budget Actual Actual thru Budget December December 31 Remaining % of Budget #309 - PARKS CAPITAL PROJECTS FUND Revenues Grant Proceeds 410,132 42,836 150,230 (259,902) 36.63% FEMA Grant Proceeds - Windstorm 21,875 0 21,875 0 100.00% Interfund Transfer -in - #001 237,525 48,913 230,122 (7,403) 96.88% Interfund Transfer -in - #001 (Browns Park Splashpe 30,000 30,000 30,000 0 100.00% Interfund Transfer -in -#103 (Appleway Trail - Univ -i 9,300 9,300 9,300 0 100.00% Interfund Transfer -in - #105 (Browns Volleyball Cou 60,650 58,388 58,388 (2,263) 96.27% Interfund Transfer -in - #312 (Appleway Trail) 59,140 16,025 16,025 (43,115) 27.10% Interfund Transfer -in -#312 (Appleway S.U.P.-Pini 13,800 21,107 21,107 7,307 152.95% Investment Interest 500 0 723 223 144.69% Insurance Proceeds 0 0 7,857 7,857 0.00% Total revenues 842,922 226,568 545,627 (297,295) 64.73% Expenditures 176 Appleway Trail - University to Pines 9,300 0 25,325 (16,025) 272.31 % 225 Pocket dog park 400 (379) 0 400 0.00% 227 Appleway Trail - Pines to Evergree 206,297 5,810 137,063 69,234 66.44% 237 Appleway Trail - Sullivan to Corbin 276,775 13,179 41,123 235,652 14.86% 241 Valley Mission Dog Park - Phase II 81,300 379 81,064 236 99.71 % 242 Browns Park Splashpad 146,500 25,072 121,959 24,541 83.25% 243 Browns Park Volleyball Court 60,650 31 58,388 2,263 96.27% 244 COSV Park Signs - Phase II 20,500 7,326 7,899 12,601 38.53% 245 TV Playground Equipment Replacement 59,100 0 59,554 (454) 100.77% xxx City entry sign 70,000 0 0 70,000 0.00% Total expenditures 930,822 51,418 532,373 Revenues over (under) expenditures (87,900) 175,151 13,254 Beginning fund balance 98,461 98,461 Ending fund balance 10,561 111,714 398,449 57.19% (695,744) #310 - CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Investment Interest 1,200 1,061 5,145 3,945 428.73% Interfund Transfer -in - #001 - Future C.H. Bond P 72,500 6,042 72,500 0 100.00% Interfund Transfer -in - #001 - Future C.H. O&M 271,700 22,642 271,700 0 100.00% Total revenues 345,400 Expenditures Transfers out - #001 (Lease pymt in excess of bond) 198,734 Professional Services 0 29,744 349,345 3,945 101.14% 28,391 198,734 (0) 100.00% 0 0 0 0.00% Total expenditures 198,734 Revenues over (under) expenditures Beginning fund balance Ending fund balance 28,391 198,734 (0) 100.00% 146,666 1,182,548 1,354 150,611 1,182,548 1,329,214 1,333,159 3,945 Note: The fund balance includes $839,285.10 paid by the Library District for 2.82 acres at the Balfour Park site. lithe District does not succeed in getting a voted bond approved by October 2017 then the City may repurchase this land at the original sale price of $839,285.10. Page 14 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 03 31 - 2016 12 PRELIMINARY No 4 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2016 CAPITAL PROJECTS FUNDS - continued Budget Year Elapsed = 2016 100.0% 2016 Budget Actual Actual thru Budget December December 31 Remaining % of Budget #311 - PAVEMENT PRESERVATION FUND Revenues Interfund Transfers in- #001 943,800 78,650 943,800 0 100.00% Interfund Transfers in- #101 67,342 5,612 67,342 (0) 100.00% Interfund Transfers in- #123 559,808 46,667 559,804 (4) 100.00% Interfund Transfers in- #301 365,286 365,286 365,286 0 100.00% Interfund Transfers in- #302 365,286 365,286 365,286 0 100.00% Grant Proceeds 2,063,000 1,120,428 1,654,698 (408,302) 80.21% Investment Interest 0 827 7,519 7,519 0.00% Total revenues 4,364,522 1,982,756 3,963,735 (400,787) 90.82% Expenditures Pre -Project GeoTech Services 50,000 0 0 50,000 0.00% Pavement Preservation 4,500,000 0 0 4,500,000 0.00% 188 Sullivan Rd Preservation Project 0 94 2,225 (2,225) 0.00% 211 Sullivan Trent to Wellesley 0 1,744 2,043 (2,043) 0.00% 218 Montgomery Ave Street Preservation 0 0 120 (120) 0.00% 220 Houk-Sinto-Maxwell Street Preservation 0 0 58 (58) 0.00% 221 McDonald Road Diet 0 32,967 1,200,173 (1,200,173) 0.00% 224 Mullan Rd Street Preservation 0 0 26 (26) 0.00% 226 Appleway Resurfacing Park to Dishman 0 39,703 995,296 (995,296) 0.00% 229 32nd Ave Preservation 0 13,123 928,426 (928,426) 0.00% 233 Broadway Ave St Presery - Sulliv to Moore 0 0 406,345 (406,345) 0.00% 235 NB Sullivan Rd Pres 0 45,847 49,856 (49,856) 0.00% 240 Saltese Road Preservation 0 6,727 24,391 (24,391) 0.00% 248 Sprague Street Pres - Sulliv to Corbin 0 425 745 (745) 0.00% 253 Mission - Pines to McDonald 0 339 553 (553) 0.00% 254 Mission - McDonald to Evergreen 0 156 370 (370) 0.00% 255 Indiana Street Preservation 0 4,228 4,228 (4,228) 0.00% 256 University Rd Pres -16th to Dishman 0 267 267 (267) 0.00% 257 University Rd Pres -16th to 24th 0 267 267 (267) 0.00% Total expenditures 4,550,000 145,888 3,615,389 934,611 79.46% Revenues over (under) expenditures (185,478) 1,836,868 348,345 (1,335,398) Beginning fund balance 2,605,219 2,605,219 Ending fund balance 2,419,741 2,953,564 #312 - CAPITAL RESERVE FUND Revenues Transfers in - #001 ('14 Fund Bal > 50%) Investment Interest 1,828,723 0 1,828,723 0 100.00% 0 4,927 16,028 16,028 0.00% Total revenues 1,828,723 4,927 1,844,751 16,028 100.88% Expenditures Transfers out - #303 1,932,779 1,395,137 1,625,676 307,103 84.11% Transfers out - #309 72,940 37,132 37,132 35,808 50.91% Transfers out - #314 500,000 12,975 12,975 487,025 2.59% Total expenditures 2,505,719 1,445,243 1,675,782 Revenues over (under) expenditures (676,996) (1,440,316) 168,968 Beginning fund balance 4,576,597 4,576,597 Ending fund balance 3,899,601 4,745,565 Page 15 829,937 66.88% (813,909) P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 03 31 - 2016 12 PRELIMINARY No 4 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2016 CAPITAL PROJECTS FUNDS - continued Budget Year Elapsed = 2016 100.0% 2016 Budget Actual Actual thru Budget December December 31 Remaining % of Budget #313 - CITY HALL CONSTRUCTION FUND Revenues 2016 LTGO Bond Proceeds - Par Value 7,275,000 0 7,275,000 0 100.00% 2016 LTGO Bond Proceeds- Premium 671,088 0 671,088 (0) 100.00% Investment Interest 0 5,596 26,536 (26,536) 0.00% Total revenues 7,946,088 5,596 7,972,624 (26,536) 100.33% Expenditures Capital Outlay - City Hall 2016 LTGO Bond Issue Costs Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 7,294,400 1,904,173 6,517,094 777,306 89.34% 96,515 0 96,515 0 100.00% 7,390,915 555,173 4,789,046 1,904,173 (1,898,578) 6,613,609 1,359,016 4,789,046 777,306 89.48% 5,344,219 6,148,061 (803,843) #314 - RAILROAD GRADE SEPARATION PROJECTS FUND Revenues Interfund Transfers in - #301 20,000 3,893 3,893 16,107 19.47% Interfund Transfers in - #312 500,000 12,975 12,975 487,025 2.59% Grant Proceeds 230,000 0 0 230,000 0.00% Investment Interest 0 0 0 0 0.00% Total revenues 750,000 16,868 16,868 733,132 2.25% Expenditures 143 Barker Rd/BNSF Grade Separation 250,000 3,893 3,893 246,107 1.56% 223 Pines Rd Underpass 500,000 12,975 12,975 487,025 2.59% Total expenditures 750,000 16,868 16,868 733,132 2.25% Revenues over (under) expenditures 0 0 0 0 Beginning fund balance 0 0 Ending fund balance 0 0 Page 16 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 03 31 - 2016 12 PRELIMINARY No 4 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2016 ENTERPRISE FUNDS #402 - STORMWATER FUND RECURRING ACTIVITY Budget Year Elapsed = 2016 100.0% 2016 Budget Actual Actual thru Budget December December 31 Remaining % of Budget Revenues Stormwater Management Fees 1,870,000 114,089 1,898,211 28,211 101.51% Investment Interest 1,500 1,759 7,690 6,190 512.66% Miscellaneous 0 0 0 0 0.00% Total Recurring Revenues 1,871,500 115,847 1,905,901 34,401 101.84% Expenditures Wages / Benefits / Payroll Taxes 514,132 61,077 469,466 44,666 91.31% Supplies 15,900 679 12,286 3,614 77.27% Services & Charges 1,113,683 170,788 1,103,125 10,558 99.05% Intergovernmental Payments 67,000 1,200 31,764 35,236 47.41% Vehicle Rentals - #501 11,000 0 0 11,000 0.00% InterfundTransfers-out -#001 13,400 1,117 13,400 (0) 100.00% Total Recurring Expenditures 1,735,115 234,861 1,630,041 105,074 93.94% Recurring Revenues Over (Under) Recurring Expenditures 136,385 (119,013) 275,859 139,474 NONRECURRING ACTIVITY Revenues Grant Proceeds 223,800 (36,558) 59,833 (163,967) 26.73% Developer Contributions 0 0 0 0 0.00% Total Nonrecurring Revenues 223,800 (36,558) 59,833 (163,967) 26.73% Expenditures Capital - various projects 151,100 0 82,360 68,740 54.51% Maintenance Facility Storage Unit 5,000 0 4,871 129 97.42% Windstorm Related Sweeping 50,000 0 0 50,000 0.00% 193 Effectiveness Study 175,000 32,509 110,055 64,945 62.89% 228 Pines Rd Mirabeau Parkway Intersection 0 0 6,848 (6,848) 0.00% Total Nonrecurring Expenditures 381,100 32,509 204,134 176,966 53.56% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (157,300) (69,068) (144,301) 12,999 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (20,915) (188,081) 131,558 152,473 Beginning working capital 1,896,925 1,896,925 Ending working capital 1,876,010 2,028,483 Note: Work performed in the Stormwater Fund for preservation projects is for stormwater improvements that were bid with the pavement preservation work. #403 - AQUIFER PROTECTION AREA Revenues Spokane County 400,000 216,342 388,590 (11,410) 97.15% Grant revenue 0 0 0 0 0.00% Investment Interest 0 758 2,590 2,590 0.00% Total revenues 400,000 217,100 391,180 (8,820) 97.79% Expenditures Capital - various projects 425,000 0 0 425,000 0.00% 221 McDonald Road Project 0 0 324,028 (324,028) 0.00% 234 Seth Woodard Sidewalk Improvements 0 0 38,087 (38,087) 0.00% Total expenditures 425,000 0 362,115 62,885 85.20% Revenues over (under) expenditures (25,000) 217,100 29,065 Beginning working capital 921,660 921,660 Ending working capital 896,660 950,725 Page 17 (71,705) P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 03 31 - 2016 12 PRELIMINARY No 4 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2016 INTERNAL SERVICE FUNDS Budget Year Elapsed = 2016 100.0% 2016 Budget Actual Actual thru Budget December December 31 Remaining % of Budget #501 - ER&R FUND Revenues Interfund vehicle lease - #001 24,000 2,000 24,000 0 100.00% Interfund vehicle lease -#101 31,000 2,583 31,000 0 100.00% Interfund vehicle lease (plow replace) 40,000 3,333 40,000 0 100.00% Interfund vehicle lease -#402 11,000 917 11,000 0 100.00% Investment Interest 1,000 898 4,394 3,394 439.45% Total revenues 107,000 9,731 110,394 3,394 103.17% Expenditures Vehicle Acquisitions 105,000 0 103,928 1,072 98.98% Snow Plow Replacement 225,000 118,513 118,513 106,487 52.67% Total expenditures 330,000 118,513 222,440 107,560 67.41% Revenues over (under) expenditures (223,000) (108,781) (112,046) (104,165) Beginning working capital 1,248,997 1,248,997 Ending working capital 1,025,997 1,136,951 #502 - RISK MANAGEMENT FUND Revenues Investment Interest Interfund Transfer - #001 0 166 423 423 0.00% 325,000 27,083 325,000 (0) 100.00% Total revenues 325,000 Expenditures Auto & Property Insurance Unemployment Claims Miscellaneous Total expenditures Revenues over (under) expenditures Beginning working capital Ending working capital 27,249 325,423 423 100.13% 325,000 0 277,298 47,702 85.32% 0 2,069 8,820 (8,820) 0.00% 0 0 0 0 0.00% 325,000 2,069 286,118 38,882 88.04% 0 194,383 194,383 25,181 39,304 194,383 233,688 (38,459) SUMMARY FOR ALL FUNDS Total of Revenues for all Funds 78,983,495 11,955,696 76,676,074 Per revenue status report 78,983,495 11,955,696 76,676,074 Difference 0 (0) (0) Total of Expenditures for all Funds Per expenditure status report 82,954,325 11,897,249 71,612,971 82,954,325 11,897,249 71,612,971 0 0 0 Total Capital expenditures (included in total expenditures) 26,232,294 3,342,866 19,623,436 Page 18 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 03 31 - 2016 12 PRELIMINARY No 4 CITY OF SPOKANE VALLEY, WA Investment Report For the Twelve -Month Period Ended December 31, 2016 Beginning Deposits Withdrawls Interest Jan'17 Accrued Interest Receivable Ending 001 General Fund 101 Street Fund 103 Trails & Paths 104 Tourism Facilities Hotel/Motel 105 Hotel/Motel 106 Solid Waste Fund 107 PEG Fund 120 CenterPlace Operating Reserve 121 Service Level Stabilization Reserve 122 Winter Weather Reserve 123 Civic Facilities Replacement 301 Capital Projects 302 Special Capital Projects 303 Street Capital Projects Fund 309 Parks Capital Project 310 Civic Buildings Capital Projects 311 Pavement Preservation 312 Capital Reserve Fund 313 City Hall Construction Fund 402 Stormwater Management 403 Aquifer Protection Fund 501 Equipment Rental & Replacement 502 Risk Management *Local Government Investment Pool 4/13/2017 $ 51,324,477.48 $ 2,501,102.93 (5,500,000.00) 47,613.56 (25,855.05) 3,015,270.10 $ 2,000,000.00 $ 56,339,747.58 0.00 0.00 2,501,102.93 0.00 0.00 (5,500,000.00) 3,382.88 1,030.26 52,026.70 0.00 0.00 (25,855.05) $ 48,347,338.92 $ 3,018,652.98 $ 2,001,030.26 $ 53,367,022.16 matures: 6/28/2017 rate: 0.45% 11/15/2017 0.40% Balance Earnings UMPQUA Total LGIP* BB CD CD Investments $ 51,324,477.48 $ 2,501,102.93 (5,500,000.00) 47,613.56 (25,855.05) 3,015,270.10 $ 2,000,000.00 $ 56,339,747.58 0.00 0.00 2,501,102.93 0.00 0.00 (5,500,000.00) 3,382.88 1,030.26 52,026.70 0.00 0.00 (25,855.05) $ 48,347,338.92 $ 3,018,652.98 $ 2,001,030.26 $ 53,367,022.16 matures: 6/28/2017 rate: 0.45% 11/15/2017 0.40% Balance Earnings Budget Current Period Year to date $ 25,960,199.31 1,109,077.46 37,209.70 444,065.12 266,098.50 42,353.82 187,814.88 0.00 4,431,527.21 389,635.43 0.00 2,066,666.85 2,194,007.06 0.00 0.00 1,077,179.49 839,944.04 5,003,211.57 5,681,966.12 1,785,762.60 769,951.52 911,708.57 168,642.91 $ 25,035.85 1,092.25 36.65 437.33 262.06 41.71 184.97 0.00 4,364.27 383.72 0.00 2,035.30 2,160.70 0.00 0.00 1,060.83 827.19 4,927.27 5,595.73 1,758.65 758.26 897.87 166.09 $ 136,809.54 5,885.82 169.46 1,552.39 1,274.42 184.12 784.51 0.00 21,636.07 1,961.61 695.73 7,608.55 8,188.53 28.76 723.46 5,144.71 7,519.12 16,027.91 26,536.40 7,689.90 2,590.00 4,394.46 422.55 $ 45,000.00 3,000.00 0.00 0.00 300.00 0.00 0.00 0.00 6,500.00 600.00 700.00 1,000.00 1,000.00 0.00 500.00 1,200.00 0.00 0.00 0.00 1,500.00 0.00 1,000.00 0.00 $ 53,367,022.16 $ 52,026.70 $ 257,828.02 $ 62,300.00 Page 19 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 03 31 - 2016 12 PRELIMINARY No 4 CITY OF SPOKANE VALLEY, WA Sales Tax Receipts For the Twelve -Month Period Ended December 31, 2016 Month Received 2015 2016 4/13/2017 Difference February 1,962,820.56 2,109,906.28 147,085.72 7.49% March 1,358,307.78 1,488,699.93 130,392.15 9.60% April 1,401,618.35 1,555,221.97 153,603.62 10.96% May 1,655, 903.08 1,852,586.82 196,683.74 11.88% June 1,557,740.48 1,768,797.14 211,056.66 13.55% July 1,886,262.22 1,848,301.11 (37,961.11) (2.01%) August 1,944,085.56 2,013,841.16 69,755.60 3.59% September 1,894,514.58 1,963,131.36 68,616.78 3.62% October 1,765,807.42 2,044,241.64 278,434.22 15.77% November 1,836,885.94 2,058,260.31 221,374.37 12.05% December 1,683, 925.38 1,862,239.72 178, 314.34 10.59% January 1,633,949.35 1,875,424.10 241,474.75 14.78% 20, 581, 820.70 22, 440, 651.54 20, 581, 820.70 22, 440, 651.54 1,858,830.84 9.03% Sales tax receipts reported here reflect remittances for general sales tax, criminal justice sales tax and public safety tax. The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley is 8.7%. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington State Department of Revenue who then remits the taxes back to the various agencies that have imposed the tax. The allocation of the total 8.7% tax rate to the agencies is as follows: - State of Washington 6.50% - City of Spokane Valley 0.85% - Spokane County 0.15% - Spokane Public Facilities District 0.10% * - Criminal Justice 0.10% - Public Safety 0.10% * 2.20% local tax - Juvenile Jail 0.10% * - Mental Health 0.10% * - Law Enforcement Communications 0.10% * - Spokane Transit Authority 0.60% * 8.70% (1) * Indicates voter approved sales taxes Sales tax rate increased to 8.8% as of April 1, 2017 In addition to the .85% reported above that the City receives, we also receive a portion of the Criminal Justice and Public Safety sales taxes. The distribution of those taxes is computed as follows: Criminal Justice: The tax is assessed county -wide and of the total collected, the State distributes 10% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the County and the cities within the County. Public Safety: The tax is assessed county -wide and of the total collected, the State distributes 60% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. Page 20 1 CITY OF SPOKANE VALLEY, WA Sales Tax Collections - February For the years 2008 through 2017 January February Collected to date P:\Finance\Finance Activity Reports\Tax Revenue\Sales Tax\2017\sales tax collections 2017 2008 1 2009 1 2010 1 2011 1 2012 1 2013 1 2014 1 2015 1 2016 1 2017 1,729,680 1,484,350 1,491,059 1,460,548 1,589,887 1,671,269 1,677,887 1,732,299 1,863,225 1,992,273 3/24/2017 2017 to 2016 Difference ok 129,048 6.93% 1,129, 765 1,098,575 963,749 990,157 1,009,389 1,133, 347 1,170, 640 1,197, 323 1,316,682 1,369,740 53,058 4.03% 2,859,445 2,582,925 2,454,808 2,450,705 2,599,276 2,804,616 2,848,527 2,929,622 3,179,907 3,362,013 182,106 5.73% March 1,219,611 1,068,811 1,018,468 1,015,762 1,067,733 1,148,486 1,201,991 1,235,252 1,378,300 0 April 1,423,459 1,134,552 1,184,137 1,284,180 1,277,621 1,358,834 1,448,539 1,462,096 1,640,913 0 May 1,243,259 1,098,054 1,102, 523 1,187, 737 1,174, 962 1,320,449 1,400,956 1,373,710 1,566,178 0 June 1,386,908 1,151,772 1,123,907 1,248,218 1,290,976 1,389,802 1,462,558 1,693,461 1,641,642 0 July 1,519,846 1,309,401 1,260,873 1,332,834 1,302,706 1,424,243 1,545,052 1,718,428 1,776,653 0 August 1,377,943 1,212,531 1,211,450 1,279,500 1,299,678 1,465,563 1,575,371 1,684,700 1,746,371 0 September 1,364,963 1,227,813 1,191,558 1,294,403 1,383,123 1,466,148 1,552,736 1,563,950 1,816,923 0 October 1,344,217 1,236,493 1,269,505 1,291,217 1,358,533 1,439,321 1,594,503 1,618,821 1,822,998 0 November 1,292, 327 1,155, 647 1,139, 058 1,217, 933 1,349, 580 1,362,021 1,426, 254 1,487, 624 1,652,181 0 December 1,129,050 1,070,245 1,141,012 1,247,920 1,323,189 1,408,134 1,383,596 1,441,904 1,664,983 0 Total Collections 16,161,028 14,248,244 14,097,299 14,850,409 15,427,377 16,587,617 17,440,083 18,209,568 19,887,049 3,362,013 Budget Estimate 17,115,800 17,860,000 14,410,000 14,210,000 14,210,000 15,250,000 16,990,000 17,628,400 18,480,500 19,852,100 Actual over (under) budg (954,772) (3,611,756) (312,701) 640,409 1,217,377 1,337,617 450,083 581,168 1,406,549 (16,490,087) Total actual collections as a % of total budget 94.42% 79.78% 97.83% 104.51 % 108.57% 108.77% 102.65% 103.30% 107.61 % n/a % change in annual total collected (7.32%) (11.84%) (1.06%) 5.34% 3.89% 7.52% 5.14% 4.41% 9.21% n/a % of budget collected through February 16.71% 14.46% 17.04% 17.25% 18.29% 18.39% 16.77% 16.62% 17.21% 16.94% % of actual total collected through February 17.69% 18.13% 17.41% 16.50% 16.85% 16.91% 16.33% 16.09% 15.99% n/a Chart Reflecting History of Collections through the Month of February 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 February 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 ■February •January Page 21 1 1 CITY OF SPOKANE VALLEY, WA Hotel/Motel Tax Receipts through - Actual for the years 2008 through 2017 January February Total Collections P:\Finance\Finance Activity Reports\Tax Revenue\Lodging Tax \2017\105 hotel motel tax 2017 2008 1 2009 1 2010 1 2011 1 2012 1 2013 1 2014 1 2015 1 2016 1 2017 28,947 23,280 24,623 23,284 22,707 22,212 21,442 24,185 25,425 27,092 31,887 27,210 23,417 22,792 21,549 25,975 26,014 27,111 27,773 26,795 4/10/2017 2017 to 2016 Difference (4,677) (14.67%) (978) (3.52%) 53,570 46,564 46,124 45,004 42,991 50,160 51,439 54,203 59,660 54,005 (5,655) (9.48%) March 27,510 25,272 24,232 24,611 25,655 27,739 29,384 32,998 34,330 0 April 40,406 36,254 39,463 38,230 52,130 40,979 48,246 50,455 52,551 0 May 36,829 32,589 34,683 33,791 37,478 40,560 41,123 44,283 50,230 0 June 46,660 40,415 39,935 41,403 43,971 47,850 52,618 56,975 55,060 0 July 50,421 43,950 47,385 49,312 52,819 56,157 61,514 61,809 65,007 0 August 50,818 50,147 54,923 57,452 57,229 63,816 70,384 72,697 73,700 0 September 60,712 50,818 59,419 58,908 64,299 70,794 76,100 74,051 70,305 0 October 38,290 36,784 41,272 39,028 43,699 43,836 45,604 49,880 55,660 0 November 35,583 34,055 34,330 37,339 39,301 42,542 39,600 42,376 46,393 0 December 26,290 27,131 26,777 32,523 30,432 34,238 33,256 41,510 33,478 0 Total Collections 467,089 423,978 448,545 457,603 490,004 518,672 549,267 581,237 596,374 54,005 Budget Estimate 400,000 512,000 380,000 480,000 430,000 490,000 530,000 550,000 580,000 580,000 Actual over (under) budg 67,089 (88,022) 68,545 (22,397) 60,004 28,672 19,267 31,237 16,374 (525,995) Total actual collections as a % of total budget 116.77% 82.81% 118.04% 95.33% 113.95% 105.85% 103.64% 105.68% 102.82% n/a % change in annual total collected 1.19% (9.23%) 5.79% 2.02% 7.08% 5.85% 5.90% 5.82% 2.60% n/a % of budget collected through February 13.39% 9.09% 12.14% 9.38% 10.00% 10.24% 9.71% 9.86% 10.29% 9.31% % of actual total collected through February 11.47% 10.98% 10.28% 9.83% 8.77% 9.67% 9.37% 9.33% 10.00% n/a Chart Reflecting History of Collections through the Month of February 70,000 60,000 50,000 40,000 30,000 20,000 10,000 0 i February 1 1 I I I 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 • February • January Page 22 CITY OF SPOKANE VALLEY, WA 1st and 2nd 1/4% REET Collections through February Actual for the years 2008 through 2017 January February Collected to date P:\Finance\Finance Activity Reports\Tax Revenue\REET\2017\301 and 302 REET for 2017 2008 1 2009 1 2010 2011 2012 2013 2014 2015 1 2016 1 2017 145,963 55,281 159,503 45,181 59,887 64,122 64,128 46,359 36,443 56,115 56,898 61,192 96,141 104,446 153,661 4/10/2017 2017 to 2016 Difference 49,214 47.12% 155,226 67,049 103,508 83,583 124,514 40,931 48.97% 305,467 100,462 124,009 100,571 102,473 212,124 128,240 199,649 188,030 278,175 March 133,513 73,307 86,204 95,880 71,730 72,172 81,724 165,868 220,637 0 April 128,367 81,156 99,507 79,681 86,537 90,377 105,448 236,521 205,654 0 May 158,506 77,464 109,625 124,692 111,627 116,165 198,870 165,748 192,806 0 June 178,203 105,021 105,680 81,579 124,976 139,112 106,676 347,421 284,897 0 July 217,943 122,530 84,834 79,629 101,049 128,921 208,199 217,375 248,899 0 August 133,906 115,830 72,630 129,472 106,517 117,150 172,536 202,525 231,200 0 September 131,240 93,862 75,812 68,020 63,517 174,070 152,323 179,849 178,046 0 October 355,656 113,961 93,256 61,396 238,095 117,806 123,505 128,833 253,038 0 November 147,875 133,265 72,021 74,753 104,886 78,324 172,227 129,870 186,434 0 December 96,086 71,366 38,725 65,077 74,300 75,429 117,682 157,919 164,180 0 Total distributed by Spokane County 1,986,762 1,088,222 962,304 960,751 1,185,707 1,321,650 1,567,429 2,131,578 2,353,822 Budget estimate 2,000,000 2,000,000 760,000 800,000 950,000 1,000,000 1,200,000 1,600,000 2,000,000 Actual over (under) budget (13,238) (911,778) 202,304 160,751 235,707 321,650 367,429 531,578 353,822 Total actual collections as a % of total budget % change in annual total collected % of budget collected through February % of actual total collected through February 278,175 2,000,000 (1,721,825) 99.34% 54.41% 126.62% 120.09% 124.81% 132.17% 130.62% 133.22% 117.69% n/a (23.28%) (45.23%) (11.57%) (0.16%) 23.41 % 11.47% 18.60% 35.99% 10.43% n/a 15.27% 5.02% 16.32% 12.57% 10.79% 21.21% 10.69% 12.48% 9.40% 13.91% 15.38% 9.23% 12.89% 10.47% 8.64% 16.05% 8.18% 9.37% 7.99% n/a Chart Reflecting History of Collections through the Month of February 350,000 300,000 250,000 200,000 150,000 100,000 50,000 0 2008 2009 2010 February 90,145 47.94% 2011 2012 2013 2014 2015 2016 2017 • February • Ja nua ry Page 23 P:\Finance\Finance Activity Reports\Debt Capacity\2017\debt capacity 2017 CITY OF SPOKANE VALLEY, WA Debt Capacity 2016 Assessed Value for 2017 Property Taxes 8,124,487,663 Voted (UTGO) Nonvoted (LTGO) Voted park Voted utility 1.00% of assessed value 1.50% of assessed value 2.50% of assessed value 2.50% of assessed value Maximum Outstanding Remaining Debt as of Debt ok Capacity 12/31/2016 Capacity Utilized 81,244,877 121,867,315 203,112,192 203,112,192 609, 336, 576 0 81,244,877 13, 260, 000 108, 607, 315 0 203,112,192 0 203,112,192 13,260,000 596,076,576 0.00% 10.88% 0.00% 0.00% 2.18% Bonds 12/1/2014 Repaid 12/1/2015 12/1/2016 225,000 175,000 185,000 135,000 125,000 130,000 360,000 300,000 315,000 0 0 75,000 360,000 300,000 390,000 585,000 390,000 975,000 75,000 1,050,000 12/1/2017 190,000 130,000 320,000 150,000 470,000 12/1/2018 230,000 135,000 365,000 155,000 520,000 12/1/2019 255,000 140,000 395,000 160,000 555,000 12/1/2020 290,000 140,000 430,000 165,000 595,000 12/1/2021 320,000 145,000 465,000 170,000 635,000 12/1/2022 350,000 150,000 500,000 175,000 675,000 12/1/2023 390,000 155,000 545,000 180,000 725,000 12/1/2024 430,000 0 430,000 185,000 615,000 12/1/2025 465,000 0 465,000 95,000 660,000 12/1/2026 505,000 0 505,000 00,000 705,000 12/1/2027 395,000 0 395,000 2 5,000 600,000 12/1/2028 300,000 0 300,000 2 5,000 515,000 12/1/2029 245,000 0 245,000 220,000 465,000 12/1/2030 225,000 0 225,000 225,000 450,000 Bonds 12/1/2031 180,000 0 180,000 235,000 415,000 Remaining 12/1/2032 130,000 0 130,000 240,000 370,000 12/1/2033 165,000 0 165,000 250,000 415,000 12/1/2034 0 0 0 260,000 260,000 12/1/2035 0 0 0 270,000 270,000 12/1/2036 0 0 0 280,000 280,000 12/1/2037 0 0 0 290,000 290,000 12/1/2038 0 0 0 305,00 305,000 12/1/2039 0 0 0 315,00 315,000 12/1/2040 0 0 0 330,000 330,000 12/1/2041 0 0 0 340,000 340,000 12/1/2042 0 0 0 355,000 355,000 12/1/2043 0 0 0 365,000 365,000 12/1/2044 0 0 0 375,000 375,000 12/1/2045 0 0 0 390,000 390,000 5,065,000 995,000 6,060,000 7,200,000 13,260,000 5,650,000 1,385,000 7,035,000 7,275,000 14,310,000 Page 24 2/8/2017 Road & LTGO Bonds Period Street 2016 LTGO Grand Ending CenterPlace Improvements Total Bonds Total Bonds 12/1/2014 Repaid 12/1/2015 12/1/2016 225,000 175,000 185,000 135,000 125,000 130,000 360,000 300,000 315,000 0 0 75,000 360,000 300,000 390,000 585,000 390,000 975,000 75,000 1,050,000 12/1/2017 190,000 130,000 320,000 150,000 470,000 12/1/2018 230,000 135,000 365,000 155,000 520,000 12/1/2019 255,000 140,000 395,000 160,000 555,000 12/1/2020 290,000 140,000 430,000 165,000 595,000 12/1/2021 320,000 145,000 465,000 170,000 635,000 12/1/2022 350,000 150,000 500,000 175,000 675,000 12/1/2023 390,000 155,000 545,000 180,000 725,000 12/1/2024 430,000 0 430,000 185,000 615,000 12/1/2025 465,000 0 465,000 95,000 660,000 12/1/2026 505,000 0 505,000 00,000 705,000 12/1/2027 395,000 0 395,000 2 5,000 600,000 12/1/2028 300,000 0 300,000 2 5,000 515,000 12/1/2029 245,000 0 245,000 220,000 465,000 12/1/2030 225,000 0 225,000 225,000 450,000 Bonds 12/1/2031 180,000 0 180,000 235,000 415,000 Remaining 12/1/2032 130,000 0 130,000 240,000 370,000 12/1/2033 165,000 0 165,000 250,000 415,000 12/1/2034 0 0 0 260,000 260,000 12/1/2035 0 0 0 270,000 270,000 12/1/2036 0 0 0 280,000 280,000 12/1/2037 0 0 0 290,000 290,000 12/1/2038 0 0 0 305,00 305,000 12/1/2039 0 0 0 315,00 315,000 12/1/2040 0 0 0 330,000 330,000 12/1/2041 0 0 0 340,000 340,000 12/1/2042 0 0 0 355,000 355,000 12/1/2043 0 0 0 365,000 365,000 12/1/2044 0 0 0 375,000 375,000 12/1/2045 0 0 0 390,000 390,000 5,065,000 995,000 6,060,000 7,200,000 13,260,000 5,650,000 1,385,000 7,035,000 7,275,000 14,310,000 Page 24 2/8/2017 P:\Finance\Finance Activity Reports\Tax Revenue \MVFT\2017\motor vehicle fuel tax collections 2017 CITY OF SPOKANE VALLEY, WA Motor Fuel (Gas) Tax Collections - February For the years 2008 through 2017 January February Collected to date 2008 1 2009 1 2010 1 2011 1 2012 1 2013 1 2014 1 2015 1 2016 1 2017 165,698 133,304 161,298 154,792 159,607 146,145 152,906 152,598 163,918 150,654 4/10/2017 2017 to 2016 Difference ok (13,264) (8.09%) 149,799 155,832 145,869 146,353 135,208 145,998 148,118 145,455 163,037 164,807 1,770 1.09% 315,497 289,136 307,167 301,145 294,815 292,143 301,024 298,053 326,955 315,461 (11, 494) (3.52%) March 159,316 146,264 140,486 141,849 144,297 135,695 131,247 140,999 145,537 0 April 165,574 161,117 161,721 165,019 153,546 156,529 156,269 157,994 167,304 0 May 162,281 156,109 158,119 154,700 144,670 151,595 156,850 156,259 171,829 0 June 176,085 173,954 168,146 158,351 159,827 167,479 161,965 164,872 157,737 0 July 166,823 169,756 164,221 165,398 160,565 155,348 157,805 168,205 177,427 0 August 171,690 179,012 176,869 153,361 164,050 173,983 172,308 186,277 177,567 0 September 176,912 175,965 175,067 173,820 171,651 195,397 173,299 174,505 194,640 0 October 165,842 163,644 164,475 158,889 153,022 133,441 160,539 161,520 166,369 0 November 193,360 167,340 168,477 160,461 162,324 164,303 165,871 181,771 176,178 0 December 142,230 144,376 143,257 124,714 138,223 142,140 141,298 153,338 152,787 0 Total Collections 1,995,610 1,926,673 1,928,005 1,857,707 1,846,990 1,868,053 1,878,475 1,943,793 2,014,330 315,461 Budget Estimate 2,150,000 2,050,000 1,900,000 1,875,000 1,905,800 1,868,900 1,866,400 1,867,700 2,013,400 2,048,900 Actual over (under) budg (154,390) (123,327) 28,005 (17,293) (58,810) (847) 12,075 76,093 930 (1,733,439) Total actual collections as a % of total budget 92.82% 93.98% 101.47% 99.08% 96.91 % 99.95% 100.65% 104.07% 100.05% n/a % change in annual total collected (4.95%) (3.45%) 0.07% (3.65%) (0.58%) 1.14% 0.56% 3.48% 3.63% n/a % of budget collected through February 14.67% 14.10% 16.17% 16.06% 15.47% 15.63% 16.13% 15.96% 16.24% 15.40% % of actual total collected through February 15.81% 15.01% 15.93% 16.21% 15.96% 15.64% 16.02% 15.33% 16.23% n/a Chart Reflecting History of Collections through the Month of February 350,000 300,000 250,000 200,000 150,000 11111 100,000 50,000 0 February i 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 • February • January Page 25 P:\Finance\Finance Activity Reports\Tax Revenue\Telephone Tax\2017\telephone utility tax collections 2017 CITY OF SPOKANE VALLEY, WA Telephone Utility Tax Collections - February For the years 2009 through 2017 January February 2009 1 2010 1 2011 2012 1 2013 2014 2015 1 2016 1 2017 128,354 234,622 241,357 193,818 217,478 210,777 177,948 182,167 162,734 4/10/2017 2017 to 2016 Difference ok (19,433) (10.67%) 282,773 266,041 230,366 261,074 216,552 205,953 212,845 173,971 163,300 (10,671) (6.13%) Collected to date 411,127 500,663 471,723 454,892 434,030 416,730 390,793 356,138 326,034 (30,104) (8.45%) March 230,721 264,175 245,539 234,113 223,884 208,206 174,738 177,209 0 April 275,775 254,984 238,561 229,565 214,618 206,038 214,431 171,770 0 May 242,115 255,056 236,985 227,469 129,270 210,010 187,856 174,512 0 June 239,334 251,880 239,013 234,542 293,668 210,289 187,412 170,450 0 July 269,631 250,593 244,191 226,118 213,078 205,651 190,984 174,405 0 August 260,408 246,261 349,669 228,789 211,929 205,645 185,172 171,909 0 September 249,380 240,111 241,476 227,042 210,602 199,193 183,351 170,476 0 October 252,388 238,500 237,111 225,735 205,559 183,767 183,739 166,784 0 November 254,819 247,848 240,246 225,319 212,947 213,454 175,235 166,823 0 December 368,775 236,065 236,449 221,883 213,097 202,077 183,472 168,832 0 Total Collections 3,054,473 2,986,136 2,980,963 2,735,467 2,562,682 2,461,060 2,257,183 2,069,308 326,034 Budget Estimate 2,500,000 2,800,000 3,000,000 3,000,000 2,900,000 2,750,000 2,565,100 2,340,000 2,200,000 Actual over (under) budg 554,473 186,136 (19,037) (264,533) (337,318) (288,940) (307,917) (270,692) (1,873,966) Total actual collections as a % of total budget 122.18% 106.65% 99.37% 91.18% 88.37% 89.49% 88.00% 88.43% n/a % change in annual total collected n/a (2.24%) (0.17%) (8.24%) (6.32%) (3.97%) (8.28%) (8.32%) n/a % of budget collected through February % of actual total collected through February 16.45% 17.88% 15.72% 15.16% 14.97% 15.15% 15.24% 15.22% 14.82% 13.46% 16.77% 15.82% 16.63% 16.94% 16.93% 17.31% 17.21% n/a Chart Reflecting History of Collections through the Month of February 600,000 500,000 400,000 300,000 200,000 100,000 0 February 2009 2010 2011 2012 2013 2014 2015 2016 2017 ■ February ■ January Page 26 Stiokane Administrative: Operations & Administrative Services 1st Quarter 2017 Evaluated District Court Contract and presented to Council for authorization of extension and renewal. Worked with Finance to process refunds for alarm system registrations. Completed evaluation of Solid Waste proposals, conducted interviews, preformed reference checks, and prepared presentation to Council. Evaluated historical GIS costs. Participated in City Hall move -in committee as representative for Operations, Administration, Executive and Legislative. Completed Public Safety 2016 end -of -year cost projections for liability calculation. Evaluated and recommended Solid Waste disposal rates for 2017. Human Resources: Recruitment Filled or Recruiting Recruitment Filled or Recruiting PT Recreation Assistant — Host Recruiting Summer Day Camp Counselor Recruiting Office Assistant I — CED Filled Day Camp Assistant Lead Counselor Recruiting Accountant/Budget Analyst Filled Day Camp Lead Counselor Recruiting Permit Facilitator Filled Park Program Lead Recruiting Senior Engineer — Traffic Recruiting Recreation Intern Recruiting Stormwater Intern Recruiting Special Projects: • Reorganization • Employee Appreciation Event Planning Central Reception: Business Registration • New Registrations 493 • Reactivations 10,566 Visitor Volume • January — 158 • February — 159 • March — 206 CaII Log Volume: 2,252 Total Calls 500 450 400 350 300 250 200 150 II 150 00 ■1___ lil 111 Iii 0 c` a ¢h a� •,s, •o� o� �' c�¢ >▪ � sic ...co o a,�. a`> oc crs- �� gyp¢ ��a� �` So�rP2�`• � a&5\� Q�a s Q C2 CP Q¢ca o ■January ■ February ■ March -2- Public Information: Outreach Citizen Contacts: 73 Twitter followers: 254 Media Release Email distribution subscribers: 767 Traffic Alert Email distribution: 755 Snowlnfo Email subscribers: 999 Hot Topic Community ENewsletter Subscribers: 931 Areas of significant focus • Snow outreach/training Public Works staff for snow outreach • Twitter research • Plan for City Hall move communications/publications/web updates/outreach Media relations Media contacts: 40 (does not include those that were subsequently referred to another City resource) Media releases: • Regular — 15 • Calendar Requests — 3 • Traffic Alerts' — 3 • Snowlnfo' - 16 Earned media stories2: 65 (for known and retrievable coverage only) Total media stories: 165 (does not include ads, police reports, nor all television/radio/web) Equivalent ad value of earned media stories3 Media outlet — ad increments Earned increments Ad cost per increment Total equivalent ad value Inlander — per column inch 5.92 column inches $103.00 $610.08 Journal of Business — per column inch 4.56 $168.27 $767.73 Journal of Business — Building the Inland NW cover photo of City Hall (cost to purchase inside front cover ad) $1,970.00 $1,970.00 Spokesman Review — per column inch 52.36 column inches $19.49 $1,020.57 KAYU — per 15 seconds of airtime 2.60 $12.50 $59.17 KHQTV 6 — per 15 -seconds of airtime 9.00 $46.25 $416.25 KREM TV 2 — per 15 seconds of airtime 9.33 $130.00 $1,213.33 KXLY TV 4 — per 15 seconds of airtime 16.00 $58.00 $951.20 The Current — per column inch 13.25 $36.36 $481.77 Valley News Herald — per column inch 44.75 $11.50 $514.63 TOTAL VALUE EARNED MEDIA 1st Qtr --- $8,004.73 'Traffic Alerts and Snowlnfo releases are now handled by Public Works. 2Earned media is coverage that is a result of outreach (media release or story pitched to a reporter) initiated by the City PIO office. 3Equivalent ad value is calculated only on "earned media" based on cost to purchase ads. Because print media coverage appears in the regular section (rather than in classified section) we use the open rate based on purchase cost per inch. For broadcast media, rates are based on an average for the morning news, which is typically the most conservative. This does not include all television/radio/web, because not all are retrievable online for calculation. The time spent to calculate internet exposure is quite time consuming because it's based on coverage space and number of "impressions, " which vary, so we do not include the value of internet exposure. Ad costs are updated annually. Because the value of each story is calculated independently, this total is the total as the value is calculated per story and will vary slightly from a calculation of increments x costs as shown on this table due to automatic rounding. i i Web Site -3- Web Site Summary 1st Quarter 2017 Jan Feb Mar Year to Date Unique User Sessions 13,543 11,574 11,875 36,992 Top Five Pages Viewed Snow Removal 10,785 8,818 119 19,722 Job Openings 4,183 3,381 3,192 10,756 Permit Center 1,082 1,113 1,494 3,689 Police 1,044 999 1,221 3,264 Agenda Packet 920 766 1,219 2,905 Top Five "Referrer" Web Sites Google 10,166 8,787 9,161 28,114 Bing 827 562 561 1,950 Spokanecares.org 97 77 116 290 KXLY 0 217 16 233 Spokesman 111 69 49 229 Total C.A.R.E.S. Requests: 937 400 350 300 250 200 150 100 50 ■ ■ 0 ■ �,`� ��¢`' �2`' ��a\ �� aia tea, 'KS' i��\p \a�eO soya 42- z e o oct- e. O s ,[ a CP C.....)--<> ." •January • February • March S�,T, OFn.�� Salle r ..j y PUBLIC WORKS DEPARTMENT MONTHLY REPORT March 2017 AGREEMENTS FOR SERVICES ADOPTED AND IN OPERATION * Budget estimates ** Does not include March Contract Name Contractor Contract Amount Total Expended % of Contract Expended Street Maintenance Poe Asphalt $1,366,663.00 $5,296.99 0.39% Street Sweeping AAA Sweeping $490,200.00 $0.00 0.00% Storm Drain Cleaning AAA Sweeping $189,990.00 $2,614.14 1.38% Snow Removal Poe Asphalt $117,000.00 $119,626.66 102.25% Landscaping Senske $58,746.00 $0.00 0.00% Weed Spraying Spokane Pro Care $19,400.00 $0.00 0.00% Emergency Traffic Control Senske $10,000.00 $0.00 0.00% Litter and Weed Control Geiger Work Crew $60,000.00 $9,175.50 15.29% State Highway Maintenance WSDOT $265,000.00 $49,135.22 18.54% Traffic Signals, Signs, Striping Spokane County $632,000.00 $74,579.01 11.80% Dead Animal Control Mike Pederson $20,000.00 $4,800.00 24.00% Citizen Requests for Public Works - March 2017 Request Submitted In Progress Waiting (30+ days) Resolved C.A.R.E.S. 7 7 Dead Animal Removal 11 11 Gravel Shouldering 4 4 Landscaping ROW 1 1 Report a Pothole 45 1 44 Roadway Hazard 18 1 17 Sign & Signal Requests 13 13 Storm Drainage / Erosion 14 2 7 5 Street Sweeping 3 3 Traffic 18 18 Snow Berms 1 1 Snow Plowing Damage 1 1 Snow Plowing P1-3 1 1 Snow Plowing P4 1 1 Totals 138 4 8 126 WASTEWATER Status of the process can be monitored at: http://www.spokaneriver.net/, http://www.ecy.wa.qov/geographic/spokane/spokane river basin.htm, http://www.spokanecounty.orq/utilities/WaterReclamation/content.aspx?c=2224 and http://www.spokaneriverpartners.com/ STREET MAINTENANCE ACTIVITY The following is a summary of Public Works/Contractor maintenance activities in the City of Spokane Valley for March 2017: • Snow and ice operations — Applied deicer and plowed during first week of March. • Pothole patching. • Geiger crew — Sidewalk snow removal and litter pickup. • Poe Maintenance Contract — Gravel road grading and asphalt shoulder repair. • AAA Sweeping — Arterial maintenance sweeping began. STORMWATER UTILITY The following is a summary of City Stormwater Utility activities for March 2017: • Responded to street flooding calls within City limits. • Completed 2017 Stormwater Management Program Plan, which documents accomplishments, goals and work plan for 2017, and future needs and considerations of the City's Stormwater Utility. The City is required by state regulation to create and update a document with this title each year. The current 2017 version can be found on the Stormwater Utility webpage: http://www.spokanevalley.org/stormwater. • Completed and submitted annual report to Ecology on Stormwater Utility activities pursuant to the Washington State Department of Ecology NPDES Municipal Stormwater Permit. • Continued working on the following tasks: o Reviewing GPS tracking options to replace eRoadTrac for service vehicles such as snowplowing, sweeping, and storm drain cleaning operations. o Stormwater action request list for small works and maintenance projects in 2017 and 2018, status shown below: Stormwater Ratepayer Project Requests Mar -17 Total Requests Logged Since 2009: 264 2017 Completed Projects: Completed Projects 2009-2016: Unwarranted (No -Build) List: 2 106 34 Total Project Backlog: 122 Remaining Projects Assigned for 2017-2019 Small Works: Maintenance: Large Capital: 78 36 2 Unfunded Projects Large Capital: 6 Remaining Backlog Awaiting Assignment: 0 2 CAPITAL PROJECTS S'p okane 1 _. a11ey Public Works Projects Monthly Summary - Design & Construction March -2017 Project # Design & Construction Projects Funding Proposed Ad Date Bid Open Date % Complete Estimated Construction Completion Total Project Cost PE I CN Street Projects 0123 Mission Ave - Flora to Barker FHWA - STP(U) 02/02/18 02/23/18 30 0 11/15/18 $ 4,333,334 0141 Sullivan & Euclid PCC FHWA - STP(U) 03/03/17 03/24/17 100 0 12/31/17 $ 2,330,475 0155 Sullivan Rd W Bridge Replacement#4508 FHWA- BR 06/27/14 07/18/14 100 95 05/30/17 $ 15,833,333 0166 Pines Rd. (SR27) & Grace Ave. Int Safety HSIP 06/02/17 06/23/17 99 0 11/01/17 $ 733,086 0201 ITS Infill Project - Phase 1 FHWA - CMAQ 06/02/17 08/19/16* 99 0 10/31/17 $ 350,402 0221 McDonald Rd Diet (16th to Mission) TIB- UAP 05/27/16 06/17/16 100 98 07/31/17 $ 2,524,104 0239 Bowdish Rd & 11th Ave. Sidewalk TIB - SP 02/17/17 03/03/17 100 0 08/31/17 $ 536,342 0249 Sul Iivan & Wellesley Intersection Improv FHWA - STP(U) 05/03/19 05/24/19 0 0 12/31/19 $ 1,370,000 0250 9th Ave Sidewalk - Raymond to University STA - FTA/NF 03/31/17 04/14/17 100 0 07/31/17 $ 240,000 0251 Euclid Avenue Reconstruction Project COSV 03/10/17 03/31/17 100 0 12/31/17 $ 1,800,000 0258 32nd Ave Sidewalk-SR27 to Evergreen TIB- SP 04/13/18 04/27/18 0 0 09/28/18 $ 471,891 Street Preservation Projects 0235 NB Sullivan Rd. Pres (Spo Rvr-Flora Pit) COSV N/A N/A 100 100 05/30/17 $ 65,834 0240 Saltese Road Preservation Project COSV 04/28/17 05/12/17 90 0 10/31/17 $ 920,000 0248 Sprague Street Pres - Sullivan to Corbin FHWA - STP(U) 04/06/18 04/27/18 2 0 12/31/19 $ 1,770,000 0252 Argonne Resurfacing: Broadway to Indiana FHWA - STP(U) 02/02/18 02/23/18 0 0 10/31/18 $ 640,000 0253 Mission - Pines to McDonald COSV 04/14/17 04/28/17 100 0 10/31/17 $ 770,000 0255 Indiana St Pres (Mirabeau-Evergreen) COSV 03/31/17 04/14/17 100 0 09/15/17 $ 949,613 0259 North Sullivan ITS Project CMAQ 02/23/18 03/16/18 0 0 10/31/18 $ 914,209 Traffic Projects 0167 Citywide Safety Improvements HSIP 07/31/15 08/21/15 100 90 12/30/16 $ 503,424 0222 Citywide Reflective Signal Back Plates HSIP TBD TBD 0 0 03/01/19 $ 81,000 Parks Projects 0227 ApplewayS.U.P.-Pines to Evergreen FHWA-STP(U) 11/11/16 12/09/16 100 0 07/31/17 $ 2,134,057 0237 ApplewayTrail- SullivantoCorbin COSV 05/01/17 05/26/17 60 0 10/31/17 $ 2,130,000 * Initial bids opened 8/19/16. Bids were high due to late season subcontractor workload; therefore, the project was not awarded. Waiting for UPRR response to rebid jack &bore method. Will re -bid for spring 2017 spring construction. Project Design % Total Project # Design Only Projects Funding Complete Complete Cost PE Date Street Projects 0142 Broadway @ Argonne/Mullan FHWA - STP(U) 12/31/18 0143 Barker Rd/BNSF Grade Separation FMSIB 07/31/18 0205 Sprague/Barker Intersection Improvement COSV 12/31/18 0223 Pines Rd Underpass @ BNSF & Trent COSV 12/31/18 0247 8th & Carnahan Intersection Improvements TBD 90 0 5 0 0 $ 276,301 $ 1,327,781 $ 51,619 $ 1,710,000 $ 250,000 Street Preservation Projects 0254 Mission - McDonald to Evergreen COSV 05/31/17 80 $ 67,000 0256 University Rd Pres -24th to Dishman Mica COSV 05/31/17 50 $ 48,000 0257 University Rd Pres -16th to 24th COSV 12/01/17 10 $ 53,000 Stormwater Projects 0193 Effectiveness Study Dept of Ecology 06/30/17 75 $ 600,000 0198 Sprague, Park to University LID Dept of Ecology 03/01/18 30 $ 20,000 0199 Havana -Yale Diversion Dept of Ecology 10/31/18 35 $ 20,000 0200 Ponderosa Surface Water Diversion Dept of Ecology 10/31/18 35 $ 20,000 3 TRAFFIC Specific Studies Staff met with WSDOT on the North Spokane Corridor (NSC) IJR and the 1-90 Operations Study. Development Projects Reviewing traffic impact studies and letters for several projects and assisting Economic Development with the Northeast Industrial Planned Action Ordinance Study. PLANNING AND GRANTS Draft 2018-2023 Six Year Transportation Improvement Program (TIP) The City is required by RCW 35.77.010 to prepare and, after holding a public hearing, adopt a revised and extended comprehensive transportation program for the ensuing six calendar years. This plan must be submitted to the Washington State Department of Transportation by July 1st each year. Capital Programs staff worked with Economic Development to identify future projects for the six year TIP. As a starting point, many of the projects from last year's TIP that continue thru 2018 and beyond were rolled over into the new program. In December 2016, the City Council adopted the 2017-2037 Spokane Valley Comprehensive Plan and in that plan are identified City projects. In addition, several traffic studies have flushed out projects that need to be completed in the future in order to address congestion as our City grows. These projects were added to the six year TIP as well. A Draft 2018-2023 TIP was compiled through March so that the City would have a very good first cut to send to the Washington State Department of Commerce by April 4, 2017 to begin the 60 day review period so that the Council can adopt the TIP prior to the July 1st deadline to the state. The Six Year TIP will be an ongoing project through May 2017. eCivis Through the Economic Development group the City is a subscriber to the eCivis web -based grant search program. eCivis helps build a grant funding strategy that strives for transparency, established policies, and central support. Staff from Economic Development and the Engineering group attended a training session illustrating the searching capabilities of the software and how to "drill down" to take advantage of grant programs nationwide. 4 Spokane va11ey 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206 509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhall®spokanevalley.org Memorandum To: Mark Calhoun, City Manager; John Hohman, Deputy City Manager; Doug Powell, Building Official; and Luis Garcia, Development Services Coordinator From: Elisha Heath, Executive Assistant Date: 4/3/17 Re: Permit Center Survey for First Quarter 2017 In an effort to better serve our citizens and customers, the City has instituted a customer service survey for the Permit Center. Surveys were made available to those who have visited the Permit Center and those who have applied for a permit in person or online. Methods utilized for sending out surveys: 1. Electronic surveys sent to email addresses collected from applications and from Permit Center sign -in sheet 2. Paper surveys mailed to applicants 3. Paper surveys handed out with permit packets 4. Paper surveys handed out at Planning counter Please note: 1. The number of permits issued does not directly relate to the number of surveys sent out. This is because a number of contractors and service companies pull multiple permits on a regular basis and for those contractors it was determined to only send one survey per contractor or company. However, the contractors will be sent a survey quarterly to continue to assess their experience over time. 2. Spokane Valley Fire Department issues the SVFD (sprinkler system) permits so the contractors pulling these permits were not sent surveys. In addition ROW (right-of-way) permits were not included since they are primarily pulled by utility companies. 3. Surveys were handed out with permit packets. 4. Mailed paper surveys were sent with a self-addressed, stamped envelope for return. Results: Total number of permits issued: January — 225; February 252; March 372 Total: 849 *19 surveys were returned as undeliverable by the USPS. Page 1 of 3 Paper Surveys Electronic Surveys Total Number sent out 206* 249 455 Number returned 42 12 54 Return percentage 20.39% 4.82% 11.87% *19 surveys were returned as undeliverable by the USPS. Page 1 of 3 Type of Permits: Residential — 29 Commercial —20 General Information — 2 Planning or Land Use — 4 Development Engineering - 3 The number of permit types does not correspond with the number of total surveys returned since surveys returned had multiple types of permits selected. The total number of survey responses received does not correspond with the number in the chart above since respondents did not always select only one response choice or did not answer the question. Customer Comments: What did you like about the service provided? 1. I normally deal with Cari there in your office and she is always friendly and very helpful!! Mary too. 2. Online was extremely easy and convenient. 3. Quick response times. Inspectors are accessible. 4. Got done what I needed to. Thanks 5. Being able to walk-in, receive great help and be out the door in a timely manner. 6. Fast and efficient. The person helping me was friendly. 7. Quick and friendly. 8. Positive outlook by staff. 9. I didn't have to listen to a long recording before I got to speak to a real person. 10. Applied online. 11. Very informative; Thank You to the Engineering department for their assistance. 12. I like how efficient and friendly the staff are. 13. Friendly and prompt. 14. Everyone was very helpful. 15. Tamara is great to work with. 16. Sufficient. 17. The nice personnel. 18. Swift, prompt. 19. Quick. 20. Very through, explained policy very well. 21. Same day service. 22. Was able to get approved in 15-30 min. 23. Personal and prompt. 24. Very friendly and helpful, short wait. 25. Prompt, helpful, website is easy to navigate. 26. Very nice people. 27. The plan checker had a positive attitude. 28. It was quick. 29. Ms. Faurot helped me on two occasions. Both interactions were handled professionally, in an extremely helpful manner. It was quick, easy, and painless. Great experience. Page 2 of 3 Excellent Fair Poor Staff were available to assist me 52 Staff were helpful, knowledgeable, and professional 49 1 Staff provided clear information 48 4 Resources were available to address my needs 46 3 I am satisfied with the service provided 50 2 The total number of survey responses received does not correspond with the number in the chart above since respondents did not always select only one response choice or did not answer the question. Customer Comments: What did you like about the service provided? 1. I normally deal with Cari there in your office and she is always friendly and very helpful!! Mary too. 2. Online was extremely easy and convenient. 3. Quick response times. Inspectors are accessible. 4. Got done what I needed to. Thanks 5. Being able to walk-in, receive great help and be out the door in a timely manner. 6. Fast and efficient. The person helping me was friendly. 7. Quick and friendly. 8. Positive outlook by staff. 9. I didn't have to listen to a long recording before I got to speak to a real person. 10. Applied online. 11. Very informative; Thank You to the Engineering department for their assistance. 12. I like how efficient and friendly the staff are. 13. Friendly and prompt. 14. Everyone was very helpful. 15. Tamara is great to work with. 16. Sufficient. 17. The nice personnel. 18. Swift, prompt. 19. Quick. 20. Very through, explained policy very well. 21. Same day service. 22. Was able to get approved in 15-30 min. 23. Personal and prompt. 24. Very friendly and helpful, short wait. 25. Prompt, helpful, website is easy to navigate. 26. Very nice people. 27. The plan checker had a positive attitude. 28. It was quick. 29. Ms. Faurot helped me on two occasions. Both interactions were handled professionally, in an extremely helpful manner. It was quick, easy, and painless. Great experience. Page 2 of 3 30. Quick, friendly. Great Job! 31. Everyone was helpful and cordial; far superior to other experiences. 32. We were able to do it in one visit. 33. Fast, timely manner. 34. Karen was very helpful. 35. Very polite and answered all questions. 36. Very fast, courteous, organized and professional. 37. Fast. 38. Quick and easy - Tamara Faurot was extremely helpful with my questions! 39. Everyone assisted me with the permit process and reviewed my drawings on the spot, made minor changes and completed the process in less than one hour. 40. Very helpful and courteous. 41. I was able to talk to someone and walk in and get more info right away. Very nice experience. How can we improve our service? 1. To be able to order permits online and pay at the same exact time instead of having to go back and pay after permit has been processed. We order many permits here at Sturm. City of Spokane is the easiest and most efficient with online permits. 2. Print inspection area on permit. 3. Change to online inspection scheduling. So much easier. 4. More online accessibility. 5. Best experience I have pulling permits vs. other building departments in our area. 6. It would be nice if we could file for a Fire Sprinkler Permit online like you can with the other permits. 7. I think all the staff are doing a great job. 8. Stay consistent. 9. Nothing. 10. SF Valuations for basement/bath remodel. 11. Try to cover everything up front in the pre -development phase. 12. I see no area that needs improving. 13. No concerns. 14. Listing what is required for a permit on website. I was able to call and find out ahead of time what was needed though. 15. Stay the course. 16. Have Tamara give classes on customer service. 17. Offer valet parking. 18. Was great to see mon. [map] with engineered stamped plan. 19. So far so good! I didn't get a permit, just info for the future about one, went well, no complaints. Any other suggestions? 1. Keep up the good work! 2. The zoning changes you've made have greatly affected our project criteria. We don't think we or anybody else will be able to build a single story over 55 community in Spokane Valley with the new zoning laws. 3. Mixed review due to more than 1 rep. 4. No. 5. None. 6. I felt the website could use more specific information, but it's difficult to cover every trade. Entering your office made it clear and easy. 7. Can City conduct a survey of land in the future? Page 3 of 3