16-107.01 WA ST Department of Ecology: Stormwater Capacity Grant ileIo-1a(
DEPARTMENT OF
ECOLOGY
State of Washington
AMENDMENT NO. 1
TO AGREEMENT NO.WQSWCAP-1517-SpoVal-00041
BETWEEN
THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
CITY OF SPOKANE VALLEY
PURPOSE: To amend the above-referenced agreement(AGREEMENT)between the state of Washington Department
of Ecology(ECOLOGY)and City of Spokane Valley(RECIPIENT)for the 2015-2017 Biennial Stormwater Capacity
Grants(PROJECT).
The purpose of this amendment is to reduce total funding from$50,000,to$25,000.There are no changes to the
effective dates or scope of work.
The FY2015-17 Biennial Municipal Stormwater Capacity-Building Grant(Capacity Grant), funded via the Model
Toxics Control Act(MTCA)account,has been significantly reduced due to decreased oil tax revenues. In order to
address this significant decline,ECOLOGY was directed in the enacted 2015-17 Operating Budget to reduce the
funding amount of the Capacity Grant.
IT IS MUTUALLY AGREED that the AGREEMENT is amended as follows:
Total Cost:
Original: 50,000.00 Amended: 25,000.00
Total Eligible Cost:
Original: 50,000.00 Amended: 25,000.00
CHANGES TO SCOPE OF WORK
Task Number: 1 Task Cost: $750.00
Task Title: Project Administration/Management
Task Description:
A.The RECIPIENT shall carry out all work necessary to meet ECOLOGY grant or loan administration requirements.
Responsibilities include,but are not limited to: maintenance of project records;submittal of requests for
reimbursement and corresponding backup documentation;progress reports; and a recipient closeout report(including
photos).
B.The RECIPIENT shall maintain documentation demonstrating compliance with applicable procurement,
contracting,and interlocal agreement requirements;application for,receipt of,and compliance with all required
permits, licenses,easements,or property rights necessary for the project;and submittal of required performance items.
C.The RECIPIENT shall manage the project. Efforts include,but are not limited to: conducting,coordinating,and
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Amendment No.1
scheduling project activities and assuring quality control. Every effort will be made to maintain effective
communication with the RECIPIENT's designees;ECOLOGY; all affected local, state,or federal jurisdictions; and any
interested individuals or groups. The RECIPIENT shall carry out this project in accordance with any completion dates
outlined in this agreement.
Task Goal Statement:
Properly managed and fully documented project that meets ECOLOGY's grant or loan administrative requirements.
Task Expected Outcome:
* Timely and complete submittal of requests for reimbursement,quarterly progress reports, and RECIPIENT closeout
report.
* Properly maintained project documentation
Recipient Task Coordinator: Art Jenkins,PE, CSM- Stormwater Engineer
Deliverables
Number Description Due Date
1.1 Quarterly Progress Reports
1.2 Recipient Closeout Report
1.3 Project Outcome Summary Report
2.1 Documentation of tasks completed
CHANGES TO SCOPE OF WORK
Task Number: 2 Task Cost: $24,250.00
Task Title: Project Administration/Management
Task Description:
Conduct work related to implementation of municipal stormwater National Pollutant Discharge Elimination System
(NPDES)permit requirements. If the RECIPIENT is out of compliance with the municipal stormwater National
Pollutant Discharge Elimination System(NPDES)permit,the RECIPIENT will ensure funds are used to attain
compliance where applicable.
RECIPIENT may conduct work related to implementation of additional activities required by the municipal stormwater
NPDES permits. The following is a list of elements RECIPIENT's project may include.
1)Public education and outreach activities, including stewardship activities.
2)Public involvement and participation activities.
3)Illicit discharge detection and elimination(IDDE)program activities, including:
a)Mapping or geographic information systems of municipal separate storm sewer systems(MS4s).
b)Staff training.
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Amendment No.1
c)Activities to identify and remove illicit stormwater discharges.
d)Field screening procedures.
e)Complaint hotline database or tracking system improvements.
4)Activities to support programs to control runoff from new development,redevelopment, and construction sites,
including:
a)Development of an ordinance and associated technical manual or update of applicable codes.
b)Inspections before,during,and upon completion of construction, or for post-construction long-term maintenance.
c)Training for plan review and/or inspection staff.
d)Participation in applicable watershed planning effort.
5)Pollution prevention, good housekeeping,and operation and maintenance program activities, such as:
a)Inspecting and/or maintaining the MS4 infrastructure.
b)Developing and/or implementing policies,procedures,or stormwater pollution prevention plans at municipal
properties or facilities.
6)Annual reporting activities.
7)Establishing and refining stormwater utilities, including stable rate structures.
8)Water quality monitoring to implement permit requirements for a Water Cleanup Plan(TMDL).Note that any
monitoring funded by this program requires submittal of a Quality Assurance Project Plan(QAPP)that the
DEPARMENT approves prior to awarding funding for monitoring.
Monitoring, including:
a)Development of applicable QAPPs.
b)Monitoring activities, in accordance with a DEPARTMENT-approved QAPP,to meet Phase I/II permit
requirements.
9)Structural stormwater controls program activities(Phase I permit requirement)
10)Source control for existing development(Phase I permit requirement), including:
a)Inventory and inspection program.
b)Technical assistance and enforcement.
c)Staff training.
11)Equipment purchases that result directly in improved compliance with permit requirements.Allowed costs for
equipment purchases must be specific to implementing a permit requirement(such as a vactor truck)rather than
general use(such as a general use pick-up truck). Qualified equipment purchases include but are not limited to:
a)Illicit discharge testing equipment and materials.
b)Vactor truck or sweeper truck or MS4 maintenance activities.
c)Electronic devices dedicated to mapping of MS4 facilities and attributes.
d)Software dedicated to tracking permit implementation activities.
As a deliverable,documentation of all tasks completed is required. Documentation includes but is not limited to:
maps,field reports,dates and number of inspections conducted,dates of trainings held and participant lists,number of
illicit discharges investigated and removed, summaries of planning, stormwater utility or procedural updates, annual
reports, copies of approved QAPPs,summaries of structural or source control activities, summaries of how equipment
purchases have increased or improved permit compliance.
Task Goal Statement:
This task will improve water quality in the State of Washington by reducing the pollutants delivered by stormwater to
lakes, streams,and the Puget Sound by implementing measures required by Phase I and II NPDES permits.
Task Expected Outcome:
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Amendment No.1
RECIPIENTS will implement measures required by Phase I and II NPDES permits.
Deliverables
Number Description Due Date
1.1 Quarterly Progress Reports
1.2 Recipient Closeout Report
1.3 Project Outcome Summary Report
2.1 Documentation of tasks completed
CHANGES TO THE BUDGET
Funding Distribution EG160482
Funding Title: Capacity Grant FY17
Funding Type: Grant
Funding Effective Date: 07/01/2016 Funding Expiration Date: 03/31/2017
Funding Source:
Title: ELSA: Environmental Legacy Stewardship Account
Type: State
Funding Source%: 100%
Description: MTCA
Approved Indirect Costs Rate: Approved State Indirect: 25%
Recipient Match%: 0%
InKind Interlocal Allowed: No
InKind Other Allowed: No
Is this Funding Distribution used to match a federal grant? No
1
Capacity Grant FY17 Task Total
Permit Implementation $ 0.00
Project Administration/Management $ 0.00
Total: $ 0.00
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Funding Distribution Summary
Recipient/Ecology Share
Funding Distribution Name Recipient Match % Recipient Share Ecology Share Total
Capacity Grant FY16 0 % $ 0.00 $ 25,000.00 $ 25,000.00
Capacity Grant FY17 0 % $ 0.00 $ 0.00 $ 0.00
Total $ 0.00 $ 25,000.00 $ 25,000.00
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Amendment No. 1
AUTHORIZING SIGNATURES
All other terms and conditions of the original Agreement including any Amendments remain in full force and effect,
except as expressly provided by this Amendment.
The signatories to this Amendment represent that they have the authority to execute this Amendment and bind their
respective organizations to this Amendment.
This amendment will be effective 07/01/2015.
IN WITNESS WHEREOF:the parties hereto,having read this Amendment in its entirety, including all attachments,do
agree in each and every particular and have thus set their hands hereunto.
Washington State City of Spokane Valley
Department of Ecology
By:
By:wiporCPS 14201
&Heather R.Bartlett Date Art Jenkin Date
Water Quality
Stormwater Engineer
Program Manager
Mark Calhoun
2428124\7
City Manager Date
Template Approved to Form by
Attorney General's Office
Version 10/30/2015