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2017, 05-23 Regular MeetingAGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT MEETING Tuesday, May 23, 2017 6:00 p.m. Spokane Valley City Hall Council Chambers 11707 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting CALL TO ORDER INVOCATION: Pastor Matthew Lawson, Advent Lutheran Church PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS COMMITTEE, BOARD, LIAISON SUMMARY REPORTS MAYOR'S REPORT PROCLAMATION PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and city residence for the record and limit remarks to three minutes. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on May 23, 2017 Request for Council Action Form, Total: $1,343,639.07 b. Approval of Payroll for Pay Period Ending May 15, 2017: $357,058.85 c. Approval of May 2, 2017 Council Meeting Minutes, Study Session d. Approval of May 9, 2017 Council Meeting Minutes, Formal Meeting Format 2. PUBLIC HEARING: 2017 Budget Amendment — Chelsie Taylor 3. First Reading Ordinance 17-008 Amending 2017 Budget — Chelsie Taylor 4. PUBLIC HEARING: Draft 2018-2023 Transportation Improvement Program — Mike Basinger 5. Resolution 17-011 Adopting 2018-2023 Six -Year Transportation Improvement Program — Mike Basinger OTHER NEW BUSINESS: 6. Second Reading Ordinance 17-007 City -Initiated Street Vacation - John Hohman [public comment] 7. First Reading Ordinance 17-009 Gifting — Cary Driskell [public comment] 8. Proposed Resolution 17-012 Establishing Temporary No Parking Zones — Gloria Mantz [public comment] 9. Motion Consideration: Saltese Preservation Project — Robert Lochmiller, Gloria Mantz [public comment] 10. Motion Consideration: Poe Contract Amendment — John Hohman [public comment] Council Agenda 05-23-17 Formal Format Meeting Page 1 of 2 11. Motion Consideration: Waste Management Collection Contract — Erik Lamb, Morgan Koudelka [public comment] 12. Motion Consideration: Approval of Change Order for Siting Sculptures at City Hall — John Hohman [public comment] PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and city residence for the record and limit remarks to three minutes. ADMINISTRATIVE REPORTS: 13. Urban County Community Development Block Grant- Requalification — Chaz Bates 14. Advance Agenda — Mayor Higgins INFORMATION ONLY (will not be reported or discussed): 15. Department Monthly Reports CITY MANAGER COMMENTS ADJOURNMENT General Meetinj' Schedule (meeting schedule is always subject to change) Regular Council meetings are generally held every Tuesday beginning at 6:00 p.m. The Formal meeting formats are generally held the 2nd and 41 Tuesdays. Formal meeting have time allocated for general public comments as well as comments after each action item. The Study Session formats (the less formal meeting) are generally held the 1—st 3rd and 5t'- Tuesdays. Study Session formats DO NOT have time allocated for general public comments; but if action items are included, comments are permitted after those specific action items. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk at (509) 921-1000 as soon as possible so that arrangements may be made. Council Agenda 05-23-17 Formal Format Meeting Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 23, 2017 Department Director Approval: Ei Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER LIST 05/04/2017 05/09/2017 05/10/2017 05/10/2017 05/10/2017 05/10/2017 05/16/2017 VOUCHER NUMBERS 41629-41633 7087-7088 41634-41653 41654 5860; 5862; 5870-5872; 5874; 5883; 4 41656-41704; 2029062 7089-7096 GRA 1655 ND TOTAL: TOTAL AMOUNT $4,355.92 $201.50 $87,722.22 $25.00 $299,666.04 $950,646.39 $1,022.00 $1,343,639.07 #001 - General Fund 001.011.000.511. 001.013.000.513. 001.013.015.515. 001.016.000. 001.018.013.513. 001.018.014.514. 001.018.016.518. 001.032.000. 001.058.050.558. 001.058.051.558. 001.058.055.558. 001.058.056.558. 001.058.057.558 001.076.000.576. 001.076.300.576. 001.076.301.571. 001.076.302.576. 001.076.304.575. 001.076.305.571. 001.090.000.511. 001.090.000.514. 001.090.000.517. 001.090.000.518. 001.090.000.519. 001.090.000.540. 001.090.000.550. 001.090.000,560. 001.090.000.594. 001.090.000.595. Explanation of Fund Numbers found on City Council City Manager Legal Public Safety Deputy City Manager Finance Human Resources Public Works CED - Administration CED -- Economic Development CED — Development Services -Engineering CED — Development Services -Planning CED — Building Parks & Rec—Administration Parks & Rec-Maintenance Parks & Rec-Recreation Parks & Rec- Aquatics Parks & Rec- Senior Center Parks & Rec-CenterPlace Genera! Gov't- Council related General Gov't -Finance related General Gov't -Employee supply General Gov't- Centralized Services General Gov't -Other Services General Gov't -Transportation General Gov't -Natural & Economic General Gov't -Social Services General Gov't -Capital Outlay General Gov't -Pavement Preservation Voucher Lists Other Funds 101 — Street Fund 103 — Paths & Trails 105 — Hotel/Motel Tax 106 --- Solid Waste 120 - CenterPiace Operating Reserve 121— Service Level Stabilization Reserve 122 — Winter Weather Reserve 123 — Civil Facilities Replacement 204 —Debt Service 301 — REET 1 Capital Projects 302 - REET 2 Capital Projects 303 — Street Capital Projects 309 — Parks Capital Grants 310 ---Civic Bldg Capital Projects 311 — Pavement Preservation 312 — Capital Reserve 314 — Railroad Grade Separation Projects 402 — Stormwater Management 403 — Aquifer Protection Area 501 — Equipment Rental & Replacement 502 -- Risk Management RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Voucher Lists vch l ist 05/04/2017 10:01:10AM Voucher List Page: 1 Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 41629 5/4/2017 001606 BANNER BANK 8557 April 2017 001.011.000.511 GREATER SPOKANE VALLEY CHAP 35.00 8557 April 2017 001.011.000.511 DELTAAIRL[NES 780.60 8557 April 2017 001.011.000.511 EVENTBRITE 37.92 8557 April 2017 001.011.000.511 WALGREENS 18.86 Total : 872.38 41630 5/4/2017 001606 BANNER BANK 8565 April 2017 001.013.015.515 WAPRO 200.00 8565 April 2017 001.018.016.518 CRAIGSLIST.ORG 25.00 8565 April 2017 001.090.000.518 OSI HARDWARE 93.64 8565 April 2017 101.042.000.542 LOW E'S STORE 520.67 8565 April 2017 101.000.000.542 GIBSON'S NURSERY & LANDSCAP 42.94 Total : 882.25 41631 5/4/2017 001606 BANNER BANK 8573 April 2017 101.042.000.542 AMAZON.COM 333.98 8573 April 2017 001.018.016.518 SHRM 199.00 8573 April 2017 001.018.014.514 WFOA 125.00 8573 April 2017 001.018.014.514 UPLIFT DESK.COM 469.00 8573 April 2017 001.090.000.518 CDW-G 141.96 8573 April 20174 001.018.016.518 BLOOMSDAY 500.00 Total : 1,768.94 41632 5/4/2017 001606 BANNER BANK 9713 April 2017 001.058.057.558 LINDERHOF INN 350.91 9713 April 2017 001.058.057.558 LINDERHOF INN 350.91 Total: 701.82 41633 5/4/2017 001606 BANNER BANK 8599 April 2017 001.076.305.575 RISE VISION 130.44 8599 April 2017 001.076.305.575 CREDIT - MICHAELS STORES -1.08 8599 April 2017 001.076.305.575 INTERNATIONALTRANSACT[ON FE 1.17 Total : 130.53 5 Vouchers for bank code : apbank 5 Vouchers in this report Bank total : 4,355.92 Total vouchers : 4,355.92 Page: 1 vchlist 05/09/2017 8:51:55AM Voucher List Spokane Valley Page: 2 - Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept DescriptionlAccount Amount 7087 5/9/2017 003693 JOHN BIRCH SOCIETY 7088 5/9/2017 005992 SCHIMMELS, MYRNA 2 Vouchers for bank code : pk-ref 2 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date PARKS REFUND PARKS REFUND 001.237.10.99 REISSUED: DAMAGE DEPOSIT FOI Total : 001.237.10.99 REISSUE DAMAGE DEPOSIT REFU Total : 149.50 149.50 52.00 52.00 Bank total : 201.50 Total vouchers : 201.50 Page: vchlist 05/10/2017 9:20:10AM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 41634 5/10/2017 000918 BLUE RIBBON LINEN SUPPLY INC 41635 5/10/2017 003300 CAPITAL ONE COMMERCIAL 41636 5/10/2017 004950 EIGHT31 CONSULTING 41637 5/10/2017 005993 GLACIER PROPERTY SOLUTIONS INC 41638 5/10/2017 004125 IBEX FLOORING LLC 41639 5/10/2017 000070 INLAND POWER & LIGHT CO 41640 5/10/2017 001635 [SS FACILITY EVENT SERVICES 41641 5/10/2017 004926 LE CATERING CO 41642 5/10/2017 000132 MODERN ELECTRIC WATER CO 41643 5/10/2017 000132 MODERN ELECTRIC WATER CO 41644 5/10/2017 001133 PATRIOT FIRE PROTECTION INC. 9849383 9851411 S0161573 S0162456 S0162862 April 2017 1046 BLD -2017-0616 8615 APR 2017 1174311 Contract #33 April 2017 April 2017 19220729 2213781 Fund/Dept 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.090.000.519 313.000.215.594 001.058.059.322 001.076.305.575 101.042.000.542 001.076.305.575 001.076.305.575 001.076.302.576 101.042.000.542 402.402.000.531 001.076.305.575 Description/Account Amount LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C Total: SUPPLIES: GEN GOV PROFESSIONAL SERVICES Total: Total : PERMIT REFUND: BLD -2017-0616 Total : CENTERPLACE FLOORING SUPPL Total : UTILITIES: APRIL 2017 Total : EVENT SVCS AT CENTERPLACE Total : CATERING INVOICE: INLAND EMPII Total : UTILITIES: APRIL 2017 PARKS UTILITIES: APRIL 2017 PW Total : HYDRANT RENTAL: STORMWATER Total : SERVICE CALL: REPLACE VALVES 135.73 40.40 44.16 26.93 690.22 937.44 340.15 340.15 4,500.00 4,500.00 150.49 150.49 653.58 653.58 443.46 443.46 63.22 63.22 108.54 108.54 1,402.87 8,475.14 9,878.01 '42.00 42.00 2,951.74 Page: �1� vchlist 05/10/2017 9:20:1OAM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 41644 5/10/2017 001133 001133 PATRIOT FIRE PROTECTION INC. (Continued) 41645 5/10/2017 001860 PLATT ELECTRICAL SUPPLY L814457 41646 5/10/2017 000415 ROSAUERS FOOD & DRUG CENTER 41647 5/10/2017 000709 SENSKE LAWN & TREE CARE INC. 41648 5/10/2017 005012 SPOKANE CO ENVIRONMENTAL 02-967992 7779130 May 2017 41649 5/10/2017 000404 SPOKANE VALLEY HERITAGE MUSEUM May 2017 41650 5/10/2017 002306 TERRELL LANDSCAPE ARCHITECT, MIC 2847 2869 2915 2921 41651 5/10/2017 001472 TESTAMERICA LABORATORIES 59106022 41652 5/10/2017 000038 WASTE MANAGEMENT OF SPOKANE 0438929-2681-7 0438930-2681-5 0438931-2681-3 41653 5/10/2017 000066 WCP SOLUTIONS 20 Vouchers for bank code : apbank 20 Vouchers in this report 10076147 Fund/Dept 001.076.305.575 001.076.305.575 001.076.300.576 001.076.302.576 105.000.000.557 001.076.300.594 001.076.300.594 001.076.300.594 309.000.261.594 001.076.300.576 402.402.000.531 001.076.305.575 001.016.000.521 001.016.000.521 Description/Account Amount Total : SUPPLIES FOR CENTERPLACE Total : SUPPLIES FOR BRIDAL TRADE SH Total: CONTRACT MAINT: PARKS APRIL Total: SPOKANE CO SEWER CHRGS: MA Total : 2017 LODGING TAX GRANT REIMB Total : BROWNS PARK WATER SERVICE [ BROWNS PARK WATER SERVICE BROWNS PARK WATER SERVICE [ 0261 -ARCHITECTURAL & ENGINEE Total : J5981-1 MONTHLY DRINKING WATE Total : WASTE MGMT: MAINT SHOP APRIL WASTE MGMT: CENTERPLACE WASTE MGMT: PRECINCT APRIL 2 Total : SUPPLIES FOR PRECINCT 2,951.74 34.23 34.23 23.98 23.98 60,343.90 60,343.90 1,637.62 1,637.62 424.00 424.00 118.00 354.00 2,019.72 944.00 3,435.72 28.50 28.50 175.12 765.31 286.31 1,226.74 498.90 Total : 498.90 Bank total : 87,722.22 Total vouchers : 87,722.22 Page: _2 vchlist 05/10/2017 10: 57: 50AM Voucher List Spokane Valley Page: —' Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 41654 5/10/2017 005996 VALLEY GROCERY & GAS CRY WOLF REFUND 001.016.000,342 REFUND PERMIT V5966 - CK 6443 25.00 Total : 25.00 1 Vouchers for bank code : apbank , 1 Vouchers in this report 1, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Bank total : 25.00 Total vouchers : 25.00 Page: vchlist Voucher List 05/10/2017 11:08:15AM Spokane Valley Page: c4:2 Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 5860 5/5/2017 000165 DEPT OF RETIREMENT SYSTEMS Ben73556 303.231.15.00 PERS: PAYMENT 88,189.26 Total : 88,189.26 5862 5/5/2017 000699 WA COUNCIL CO/CITY EMPLOYEES Ben73558 001.231.21.00 UNION DUES: PAYMENT 2,479.50 Total: 2,479.50 5870 5/5/2017 000048 VANTAGE TRANSFER AGENTS, 401A PLAN Ben73560 001.231.14.00 401A: PAYMENT 33,891.62 Total : 33,891.62 5871 5/5/2017 000682 EFTPS Ben73562 101.231.12.00 FEDERAL TAXES: PAYMENT 36,108.68 Total : 36,108.68 5872 5/5/2017 000145 VANTAGEPOINT TRANSFER AGENTS, 457 PL./ Ben73564 001.231.18.00 457 DEFERRED COMPENSATION: PAYI 8,190.01 Total : 8,190.01 5874 5/5/2017 000162 VANTAGE TRANSFER AGENTS, 401A EXEC PL Ben73566 001.231.14.00 401 EXEC PLAN: PAYMENT 637.50 Total : 637.50 5883 5/5/2017 000682 EFTPS Ben73571 001.231.11.00 FEDERAL TAXES: PAYMENT 993.57 Total : 993.57 41655 5/5/2017 000120 AWC Ben73554 Ben73569 001.231.16.00 001.231.16.00 HEALTH PLANS: PAYMENT HEALTH PLANS (COUNCIL): PAYMENT Total : 116,441.72 12,734.18 129,175.90 8 Vouchers for bank code : apbank Bank total : 299,666.04 8 Vouchers in this report Total vouchers : 299,666.04 Page: vchlist 05/10/2017 4:11:12PM Voucher List Spokane Valley Page:2 Bank code : apbank Voucher Date Vendor Invoice 41656 5/10/2017 000197 ACRANET 41657 5/10/2017 002931 ALL WESTERN INDUSTRIAL SUPPLY 41658 5/10/2017 000135 APA 41659 5/10/2017 002517 BROWN BEARING CO INC 3326 104516 134254-1742 5752473 41660 5/10/2017 001103 CAREER TRACK, FRED PRYOR SEMINA! 21983782 41661 5/10/2017 002562 CD'A METALS 41662 5/10/2017 002837 CENTRAL PRE -MIX CONCRETE CO 41663 5/10/2017 002572 CINTAS CORPORATION 41664 5/10/2017 001888 COMCAST 189781 190470 2408011 2408091 606251823 606252004 606253175 606254482 606254659 606255834 May -June 2017 41665 5/10/2017 001930 DARDAN ENTERPRISES, INC CONTRACT 16-173.00 Fund/Dept 001.018.016.518 101.000.000.542 001.058.057.558 101.000.000.542 001.018.016.518 101.000.000.542 101.000.000.542 402.402.000.531 101.000.000.542 101.000.000.542 101.042.000.543 101.000.000.542 101.000.000.542 101.042.000.543 101.000.000.542 Description/Account Amount EMPLOYEE BACKGROUND CHECK Total : SUPPLIES: SNOWPLOWS Total : MEMBERSHIP 2017 K KENDALL Total: SUPPLIES: SNOWPLOWS Total: SEMINAR REGISTRATION: SHELLE Total: SUPPLIES: SNOWPLOWS SUPPLIES: SNOWPLOWS SUPPLIES: STORMWATER SCALE WEIGHT FOR #218 Total : Total : SERVICES AT MAINTENANCE SHO SERVICES AT MAINTENANCE SHO SERVICES AT MAINTENANCE SHO SERVICES AT MAINTENANCE SHO SERVICES AT MAINTENANCE SHO SERVICES AT MAINTENANCE SHO Total : 001.090.000.518 INTERNET CITY HALL 001.223.40.00 Total : 390.00 390.00 31.26 31.26 338.00 338.00 163.58 163.58 149.00 149.00 111.42 43.24 154.66 509.56 10.88 520.44 140.95 275.76 140.95 140.95 318.19 153.13 1,169.93 115.67 115.67 RETAINAGE RELEASE CONTRACT 1,859.27 Total : 1,859.27 Page: vch l ist 05/10/2017 4:11:12PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 41666 5/10/2017 000734 DEPT OF TRANSPORTATION 41667 5/10/2017 000278 DRISKELL, CARY 41668 5/10/2017 002296 ELECTRONIC COMMERCE LINK 41669 5/10/2017 002157 ELJAY OIL COMPANY 41670 5/10/2017 003274 EXCHANGE PUBLISHING LLC 41671 5/10/2017 005474 FREIGHTLINER NORTHWEST 41672 5/10/2017 000609 GENDRONS CO 41673 5/10/2017 001253 GORDON THOMAS HONEYWELL 41674 5/10/2017 000007 GRAINGER 41675 5/10/2017 001296 H.D. FOWLER CO INC 41676 5/10/2017 001723 HEDEEN & CADITZ PLLC Fund/Dept RE-313-ATB70417042 101.042.000.542 RE -313 ATB70417051 101.042.000.542 EXPENSES EXPENSES 12284 4262049 449847 PC001372647:02 PC001373787:02 PC001375356:01 PC001375928:01 8124 Apr 171042 9426505666 9427880001 14481796 8450 8451 001.013.015.515 001.013.015.515 001.018.013.513 101.042.000.542 001.058.056.558 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 001.032.000.543 001.011.000.511 101.042.000.542 101.042.000.542 402.402.000.531 001.013.015.515 001.013.015.515 Description/Account Amount REIMBURSE TRAFFIC SVCS MAINZ REIMBURSE ROADWAY MAINT. Total : EXPENSE REIMBURSEMENTAPRI1 EXPENSE REIMBURSEMENT MAY Total : E-GOV MAINTENANCE & HOSTING Total : FUEL FOR SNOWPLOWS/MAINTEI` Total : LEGAL PUBLICATION SUPPLIES: SNOWPLOWS SUPPLIES: SNOWPLOWS SUPPLIES: SNOWPLOWS SUPPLIES: SNOWPLOWS SAFETY EQUIPMENT: PW GOVERNMENTAL AFFAIRS Total : Total : Total : Total : TOOLS/SUPPLIES: STREET DEPT. SUPPLIES: STREET DEPT SUPPLIES: STORMWATER Total : Total : PROFESSIONAL SERVICES ACCT g PROFESSIONAL SERVICES ACCT g 10,300.09 14,739.02 25, 039.11 595.87 568.63 1,164.50 1,587.00 1,587.00 552.24 552.24 95.59 95.59 25.02 19.04 37.51 42.87 124.44 310.52 310.52 4,647.61 4,647.61 68.61 21.59 90.20 65.45 65.45 687.50 495.00 Page: vch list 05/10/2017 4:11:12PM Voucher List Spokane Valley Page: 9 - 3 Bank code : apbank Voucher Date Vendor Invoice 41676 5/10/2017 001723 001723 HEDEEN & CADITZ PLLC 41677 5/10/2017 002466 KENWORTH SALES COMPANY 41678 5/10/2017 003185 LAMB, ERIK 41679 5/10/2017 002259 MENKE JACKSON BEYER LLP 41680 5/10/2017 005037 MERIDIAN CONSTRUCTION INC 41681 5/10/2017 000132 MODERN ELECTRIC WATER CO 41682 5/10/2017 002203 NAPA AUTO PARTS 41683 5/10/2017 000662 NAIL BARRICADE & SIGN CO 41684 5/10/2017 005963 NW MOBILE FLAGGING ACADEMY 2210 (Continued) SPOT N2294441-1 SPOT N2294441-2 S POR02288593 EXPENSES 462 Pay App 11 CIP 0227 APPLICATION 796494 796496 94333 41685 5/10/2017 000652 OFFICE DEPOT INC. 918852243001 921361365001 922271277001 922324545001 923833158001 923833613001 41686 5/10/2017 000058 OMA A500163 Fund/Dept 101.000.000.542 101.000.000.542 101.000.000.542 001.013.015.515 001.013.015.515 313.000.215.594 309.000.227.595 101.042.000.542 101.042.000.542 402.402.000.531 101.042.000.542 001.032.000.543 001.032.000.543 001.032.000.543 001.032.000.543 001.018.014.514 001.018.014.514 001.018.016.518 Description/Account Amount Total : SUPPLIES: SNOWPLOWS SUPPLIES: SNOWPLOWS SERVICE SNOWPLOW #203 Total : EXPENSE REIMBURSEMENT Total : PROFESSIONAL SERVICES 1,182.50 90.02 609.28 2,204.36 2,903.66 369.88 369.88 1,560.00 Total : 1,560.00 0215 -CITY HALL CONSTRUCTION ( Total : CIP 0227 APPLICATION FEES Total : SUPPLIES: STREET DEPT. SUPPLIES: STREET DEPT. Total: SAFETY EQUIPMENT: STORMWATI Total: FLAGGER CERTIFICATION Total: OFFICE SUPPLIES: PW OFFICE SUPPLIES: PW OFFICE SUPPLIES: PW OFFICE SUPPLIES: PW OFFICE SUPPLIES: FINANCE OFFICE SUPPLIES:FINANCE Total : EMPLOYEE PHYSICAL EXAMS 647, 666.43 647, 666.43 300.00 300.00 28.93 9.54 38.47 62.89 62.89 360.00 360.00 87.02 232.69 156.65 76.15 21.72 8.56 582.79 415.00 Page: vchiist 05/1012017 4:11:12PM Voucher List Spokane Valley (0 Page: Bank code : apbank Voucher Date Vendor Invoice 41686 5/10/2017 000058 000058 OMA 41687 5/10/2017 001084 PAPICH, JENNIFER 41688 5/10/2017 005049 PEDERSON, MICHAEL ROY 41689 5/10/2017 001089 POE ASPHALT PAVING INC. 41690 5/10/2017 004173 POWDERTECH 41691 5/10/2017 000019 PURFECT LOGOS LLC 41692 5/10/2017 002520 RWC GROUP 41693 5/10/2017 002835 SCS DELIVERY [NC 41694 5/10/2017 001140 SPECIAL ASPHALT PRODUCTS, INC 41695 5/10/2017 000230 SPOKANE CO AUDITORS OFFICE 41696 5/10/2017 000001 SPOKANE CO TREASURER 41697 5/10/2017 002540 SPOKANE HOUSE OF HOSE INC. (Continued) REFUND APRIL 2017 45281 45282 45283 45284 45285 32240 45303 Fund/Dept 001.076.301.571 101.042.000.542 101.042.000.542 101.042.000.542 101.042.000.542 101.042.000.542 101.042.000.542 101.000.000.542 101.000.000.542 Description/Account Amount Total : REFUND REGENCE HEALTH INSUF Total : DEAD ANIMAL REMOVAL Total : 2017 STREET MAINTENANCE 2017 STREET MAINTENANCE 2017 STREET MAINTENANCE 2017 STREET MAINTENANCE 2017 STREET MAINTENANCE Total : SANDBLAST SERVICE LOGOS FOR #218 49970N 101.000.000.542 SUPPLIES: SNOWPLOWS 49978N 101.000.000.542 SUPPLIES: SNOWPLOWS 9857 I NVC073621 APRIL 2017 51503773 592126 001.011.000.511 101.042.000.542 303.303.166.595 402.402.000.531 101.000.000.542 Total : Total : Total : PACKAGE DELIVERY FOR COUNCI Total : CRACK SEALANT RECORDING FEES Total : Total : MARCH 2017 WORK CREW [NVOIC Total : 415.00 185.89 185.89 1,400.00 1,400.00 559.70 98.03 130.62 5,036.55 36,838.11 42,663.01 35.11 35.11 163.20 163.20 77.55 193.88 271.43 100.00 100.00 37,698.92 37,698.92 1,021.00 1,021.00 2,992.03 2,992.03 SUPPLIES: SNOWPLOWS 102,91 Page: ---4----- vch List 05/10/2017 4:11:12PM Voucher List Spokane Valley Page: 1( Bank code : apbank Voucher Date Vendor Invoice 41697 5/10/2017 002540 SPOKANE HOUSE OF HOSE INC. (Continued) 594303 41698 5/10/2017 000093 SPOKESMAN -REVIEW, THE 475428 41699 5/10/2017 002135 SPRAY CENTER ELECTRONICS INC 241440 41700 5/10/2017 000335 TIRE-RAMA 41701 5/10/2017 002597 TWISTED PAIR ENTERPRISES LLC 41702 5/10/2017 005400 WESTERN PACIFIC SIGNAL LLC 41703 5/10/2017 002363 WESTERN STATES EQUIPMENT CO 41704 5/10/2017 005995 ZIMMERMAN, VONDA K 2029062 5/5/2017 000001 SPOKANE CO TREASURER 50 Vouchers for bank code : apbank 50 Vouchers in this report 8080049978 8080050107 8080050112 8080050189 4302017 23648 IN000323587 HPR-20170234 APRIL 2017 Fund/Dept 101.000.000.542 001.018.016.518 101.000.000.542 001.032.000.543 001.032.000.543 001.032.000.543 001.058.055.558 001.011.000.511 101.042.000.542 101.000.000.542 001.058.058.321 001.016.000.512 Description/Account Amount SUPPLIES FOR SNOWPLOWS Total : ADVERTISING ACCT 50869 Total: SUPPLIES: SNOWPLOWS Total: SERVICE FOR #302 - 2004 DODGE OIL CHANGE #303 - 2014 FORD ES SERVICE FOR #301 - 2004 FORD Ti OIL CHANGE FOR #004 - 2006 DAK Total : BROADCASTING COUNCIL MEETIN Total : WESTERN PACIFIC SIGNAL- ETHE Total : SUPPLIES: CATERPILLAR Total : REFUND HOME BUSINESS APP FE Total : SPOKANE COUNTY SERVICES Total : Bank total : Total vouchers : 6.57 109.48 338.73 338.73 32.46 32.46 141.33 41.07 177.73 41.07 401.20 1,274.00 1,274.00 1,076.71 1,076.71 293.04 293.04 84.00 84.00 166,496.09 166,496.09 950,646.39 950,646.39 vchlist 05/16/2017 11:15:57AM C2-- Voucher List Page: -"lam Spokane Valley Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 7089 5/16/2017 005944 ALTUKHOV, ANDREY PARKS REFUND 001.237.10.99 REISSUE DEPOSIT REFUND: GREY 500.00 Total : 500.00 7090 5/16/2017 002807 BOUTEN CONSTRUCTION CO. PARKS REFUND 001237.10.99 DEPOSIT REFUND: MIRABEAU MEQ 75.00 Total : 75.00 7091 5/16/2017 003402 BREBNER, GRETCHEN PARKS REFUND 001.237.10.99 REISSUE DAMAGE DEPOSIT 52.00 Total : 52.00 7092 5/16/2017 005998 GOODE, RON PARKS REFUND 001.237.10.99 DEPOSIT REFUND: DISCOVERY P1. 75.00 Total : 75.00 7093 5/16/2017 005999 HITCHENS, MEGAN PARKS REFUND 001.237.10.99 REFUND APRIL SWING DANCE 95.00 Total : 95.00 7094 5/16/2017 006000 KLONTZ, JEREMY PARKS REFUND 001.237.10.99 DEPOSIT REFUND - TERRACE VIE 75.00 Total : 75.00 7095 5/16/2017 005997 KRUPKO, LYUBOV PARKS REFUND 001.237.10.99 DEPOSIT REFUND - TERRACE VIE' 75.00 Total : 75.00 7096 5/16/2017 005154 MCKINLEY, EDIE PARKS REFUND 001.237.10.99 DEPOSIT REFUND - VALLEY MISS/' 75.00 Total : 75.00 8 Vouchers for bank code : pk-ref Bank total : 1,022.00 8 Vouchers in this report Total vouchers : 1,022.00 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 23 2017 Department Director Approval : Item: Check all that apply: ® consent ❑ old business ['new business ['public hearing ['information ❑admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Pay Period Ending May 15, 2017 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Budget/Financial impacts: Employees Gross: $ 262,121.13 $ Benefits: $ 94,937.72 $ Total payroll $ 357,058.85 $ Council Total $ 262,121.13 $ 94,937.72 $ 357,058.85 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri DRAFT Attendance: Councilmembers MINUTES SPOKANE VALLEY COUNCIL MEETING STUDY SESSION Spokane Valley City Hall Council Chambers Spokane Valley, Washington May 2, 2017 Staff Arne Woodard, Deputy Mayor Caleb Collier, Councilmember Pam Haley, Councilmember Mike Munch, Councilmember Ed Pace, Councilmember Sam Wood, Councilmember ABSENT: Rod Higgins, Mayor Mark Calhoun, City Manager John Hohman, Deputy City Manager Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney Mike Stone, Parks & Recreation Director Chelsie Taylor, Finance Director Gloria Mantz, CIP Manager Mark Werner, Police Chief Robert Lochmiller, Senior Engineer Doug Powell, Building Official Christine Bainbridge, City Clerk Deputy Mayor Woodard called the meeting to order at 6:00 p.m. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present except Mayor Higgins. It was moved by Councilmember Collier, seconded and unanimously agreed to excuse Mayor Higgins from tonight's meeting. ACTION ITEMS: 1. Motion Consideration: Bid Award, Sullivan and Euclid Project — Gloria Mantz It was moved by Councilmember Collier and seconded to award the Sullivan -Euclid PCC Intersection Project #0141 to Cameron Reilly in the amount of $1,401,035.50 and authorize the City Manager to finalize and execute the construction contract. After Ms. Mantz briefly went over the project history, as well as some background on the previous protest, Deputy Mayor Woodard invited public comment. No comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 2. Motion Consideration: Reappointment of Jody Sander to the Tourism Promotion Area Commission (TPA) — Mayor Higgins Deputy Mayor Woodard briefly explained about this re -appointment. It was moved by Councilmember Pace and seconded to confirm the Mayoral appointment of Jody Sander to the Tourism Promotion Area Commission for a three-year term beginning May 1, 2017. Deputy Mayor Woodard said that Ms. Sander has been with the hotel/motel organization for a long time and she serves well as a TPA representative. Deputy Mayor Woodard invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. NON -ACTION ITEMS: 3. Roundabout Presentation — Gloria Mantz Deputy Mayor Woodard said he saw WSDOT (Washington State Department of Transportation) Regional Administrator Mike Gribner at a meeting and he asked Mr. Gribner if he or someone from WSDOT could come to a Council meeting and give a presentation regarding roundabouts. Ms. Mantz introduced WSDOT staff members Mr. Brian Walsh, Mr. Larry Frostad, and Mr. Glenn Wagemann; and said they will discuss some case studies as well as some of the pros and cons of roundabouts. Mr. Wagemann mentioned the just - distributed one-page handout, and he went over the basic information on that, including the potential vehicle Council Study Session: 05-02-2017 Page 1 of 2 Approved by Council: DRAFT conflict points on a roundabout compared with a traditional intersection. Mr. Walsh went through the presentation explaining intersections, what they represent and what we want from them; mentioned their evolving policies; what an analysis of the intersection would contain, and understanding options with other types of intersections to minimize access points; he mentioned the detailed design guidance for roundabouts, the roundabout's efficiency as compared with signals; safety factors of the roundabouts, reaching balance, and that the purpose is to reduce injuries and fatalities. Examples discussed included Deer Park US 395; Mattawa, Wa., the Yelm Highway in Thurston County; ramp terminals in Union Gap near Yakima; Port Orchard's enhanced roundabout; and the idea of adding community aesthetics. They also discussed the importance of location, traffic counts, multiple lane roundabouts, and that each situation is unique; said they have not had any statistics that show roundabouts as unsafe to pedestrians, and they were not aware of any pedestrian fatalities or serious injuries; adding that there are not a lot of roundabouts that have pedestrian problems. City Attorney Driskell said that our City also has a handout explaining some roundabout basics. Council thanked them for their presentation. 4. Saltese Preservation Project — Gloria Mantz, Robert Lochmiller Ms. Mantz and Mr. Lochmiller went over the history of the Saltese Road, Houk to 24th Avenue Project, including current road conditions, overlay with pavement repairs, ADA (Americans with Disabilities Act) ramps, stormwater improvements, the cement treated base, and the project budget; and noted the schedule and next steps, including the upcoming Council bid award scheduled for the May 23 Council meeting. 5. Surplus Items — Chelsie Taylor Finance Director Taylor explained the process for declaring items surplus, as noted in her May 2, 2017 Request for Council Action form, adding that the anticipated total revenues will exceed any costs incurred with surplessing of these items. Council agreed with placing the Resolution on next week's Consent Agenda. 6. City Hall Update — Doug Powell Building Official Powell went through the PowerPoint showing the various sections of the city hall building, and noting we are still on schedule. 7. Advance Agenda — Mayor Higgins There were no suggested changes to the Advance Agenda. 8. Draft 2018-2023 Six -Year Transportation Program (TIP) This item was for information only and was not reported or discussed. 9. Council Check in — Mayor Higgins Councilmember Wood briefly mentioned the Board of Health Meeting he attended, and some of the funding awards associated with that meeting. 10. City Manager Comments — Mark Calhoun Mr. Calhoun noted that this past week, the Washington Municipal Attorney's Association elected Mr. Driskell as their Board President for this year. It was moved by Councilmember Pace, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:15 p.m. ATTEST: Christine Bainbridge, City Clerk L.R. Higgins, Mayor Council Study Session: 05-02-2017 Page 2 of 2 Approved by Council: DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday, May 9, 2017 Mayor Higgins called the meeting to order at 6:00 p.m. Attendance: Rod Higgins, Mayor Arne Woodard, Deputy Mayor Caleb Collier, Councilmember Pam Haley, Councilmember Mike Munch, Councilmember Ed Pace, Councilmember ABSENT: Sam Wood, Councilmember Staff Mark Calhoun, City Manager John Hohman, Deputy City Manager Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney Chelsie Taylor, Finance Director Mike Stone, Parks & Rec Director Carolbelle Branch, Public Information Officer Mark Werner, Police Chief Christine Bainbridge, City Clerk INVOCATION: Councilmember Pace gave the invocation. PLEDGE OF ALLEGIANCE: Council, staff and the audience stood for the Pledge of Allegiance. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present except Councilmember Wood. It was moved by Councilmember Pace, seconded and unanimously agreed to excuse Councilmember Wood from tonight's meeting. APPROVAL OF AGENDA: It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the amended agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a COMMITTEE, BOARD, LIAISON SUMMARY REPORTS: Councilmember Collier: said he attended several fundraisers, one for ALS, and one that counsels people through the abortion process. Councilmember Munch: said he and Councilmembers Wood and Pace met with School Superintendent Ben Small to discuss having some roundtable discussions concerning parental rights and having their children vaccinated; said the Health board is receptive to having those discussions and they can possibly do so early June with the arrival of the new health officer; said he also attended the fundraiser of the organization that counsels people through the abortion process. Councilmember Haley: reported that she attended the Valleyfest fundraiser, and it was a lot of fun; also attended a STA (Spokane Transit Authority) workshop on strategies and challenges. Councilmember Pace: as mentioned above, said he and others met with Mr. Ben Small on behalf of some of the Councilmember's constituents who want to exercise their parental rights to not have their kids vaccinated, and how to mitigate the situation for the kids in order to keep the students eligible for athletics and so they don't fall behind in their school work; and he mentioned the upcoming roundtable discussions with stakeholders; mentioned that he and Deputy Mayor Woodard attended a Spokane Leaders Prayer Breakfast where the pastor of the Life Center Church was the main speaker; attended the STA planning committee meeting, and a special meeting afterwards where they talked about perceived ridership versus actual ridership in Spokane Valley; said he has been talking about his three goals for STA, one which was Minutes Regular Council Meeting: 05-09-2017 Page 1 of 4 Approved by Council: DRAFT the new route along Indiana, which dedication is coming up in a few weeks; concerning perceived lack of ridership, he said he is not interested in changing things or reducing service, but wants to understand why it appears few people are riding the bus. Deputy Mayor Woodard: reported that he attended the Spokane Valley Hospital Community breakfast where they discussed their growth and mission statement, as well as the upcoming merge, which he said should result in their hiring additional staff; said he went to the Wal-Mart ribbon cutting on their just remodeled store on Broadway, and that employee service pins were also handed out to the Wal-Mart long- time employees; said it was a nice event and they also donated to the food bank and some other charitable organizations in the community; said he too attended the Prayer Breakfast, and today he and Mayor Higgins attended the Law Enforcement Officer's Memorial ceremony. MAYOR'S REPORT: Mayor Higgins reported that he attended a hangar dedication with Moody Aviation, and said during a future study session, we should be getting a report from the airport regarding their plans and how we are included in them; he attended the hospital breakfast; and last week was in Washington, D.C. pitching our grade crossings; said he spoke with staffs of all three legislative contingencies about the importance of the crossings; said he also mentioned to them about our large industrial park; said he was a judge for National Christian Forensics and Communications Association recent debate; said the association is largely made up of home-schoolers, and that it was interesting, fun and educational; said he also attended the law enforcement memorial. PROCLAMATION: (1) Older Americans Month; (2) National Travel and Tourism Week Mayor Higgins announced that there are two proclamations for tonight, and he asked Councilmember Collier to read the Older Americans Month proclamation. Ms. Jean Kindem of the Aging and Long Term Care of Eastern Washington received the proclamation with thanks Mayor Higgins then read the National Travel and Tourism Week proclamation, which was received with thanks by Mr. Tim Robinson of VisitSpokane. PUBLIC COMMENTS: Mayor Higgins explained that due to tonight's short agenda, there will be only this one opportunity for public comments; he explained the rules, then invited public comments. Mr. Lynn Plaggemeier, Spokane Valley: extended congratulations to a City employee for getting Value Village cleaned up so it looks presentable; said he is trying to find out more about our City's contracting, and said he wondered why the City doesn't have a central procurement section. Mr. Steve Latoszek, Spokane Valley: expressed his concern about RVs, trailers, boats, etc. parking on roads; said there is an RV with an antennae on it set up on the street; said he mentioned to the City Attorney that it has taken eminent domain on our public rights-of-way and has taken possession of property of Spokane Valley since it is parked there and taking up residence without authority; said it is irritating for him and his neighbors' property value; said some trailers obstruct visibility as they park near the corner; said other communities have ordinances for not parking those things on streets, and he wants an ordinance for our City as well, or for us to at least study the issue. Ms. Jaclyn Gallion: concerning vaccinations and parental rights, she thanked Council for trying to help kids who have been excluded and denied their educational rights; said she went to the recent School Board meeting, and she read to Council the letter she read at that meeting concerning the problems associated with the kids being excluded due to the mumps outbreak. Mr. Tony Lazanis: said that people who have trailers or motor homes, if they rent, then the apartment complex would be responsible for the parking, or if they own a home, the homeowner pays taxes so they should be able to park in front of their own place. Minutes Regular Council Meeting: 05-09-2017 Page 2 of 4 Approved by Council: DRAFT 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on May 9, 2017 Request for Council Action Form, Total: $2,878,198.55 b. Approval of Payroll for Pay Period Ending April 30, 2017: $413,867.35 c. Approval of Resolution 17-010, Declaring Items Surplus d. Approval of April 18, 2017 Council Meeting Minutes, Study Session e. Approval of April 25, 2017 Council Meeting Minutes, Formal Meeting Format It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the consent agenda. NEW BUSINESS: 2. Second Reading Ordinance 17-006 Wilbur Rd Street Vacation —John Hohman After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Woodard and seconded to approve Ordinance 17-006. Mr. Hohman explained that at the first reading we heard from the property owner who initiated this effort; said staff and Council discussed the issue of compensation and it was determined it would be in the public's interest not to require compensation; concerning the previous question about paying back property taxes, Mr. Hohman said staff checked with the County Assessor's office and no back taxes are due on this, but the applicant would be required to pay his pro -rata portion of 2017 property taxes once the property is vacated to him. Mayor Higgins invited public comment; no comments were offered. Vote by acclamation: In favor: unanimous. Opposed: none. Motion carried. 3. First Reading Ordinance 17-007 for City—initiated Street Vacation — John Hohman After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Woodard and seconded to advance Ordinance 17-007 to a second reading at the May 23, 2017 Council meeting. As noted at a previous meeting, Mr. Hohman explained this is a City -initiated street vacation; there is no potential use for this area in the future, and if so, access would come in from a different location; and that this will help these properties for future development. Mayor Higgins invited public comment; no comments were offered. Vote by acclamation: In favor: unanimous. Opposed: none. Motion carried. 4. Motion Consideration: Mission Avenue Street Preservation Bid Award — Gloria Mantz It was moved by Deputy Mayor Woodard and seconded to award the Mission Avenue Street Preservation Project Pines to McDonald, CIP 0253, to Inland Asphalt company in the amount of $473,300.00 and authorize the City Manager to finalize and execute the construction contract. Standing in for Ms. Mantz, Deputy City Manager Hohman gave the background of the project, and of the two bids received, which were very close to each other and well below the engineer's estimate of $562,000. Mr. Hohman also noted that it appears that Inland Asphalt will do this project on a Saturday, thereby minimizing the impact on the hospital and residences. Mayor Higgins invited public comment. Mr. Lynn Plaggemeier said he had a question on the preservation; that we lump everything in preservation, and asked if this is maintenance, repair, or includes capital. Mr. Bill Gothmann asked for clarification on the bid amount, and was told it was as Deputy Mayor Woodard stated: $473,300. Vote by acclamation: In favor: unanimous. Opposed: none. Motion carried. PUBLIC COMMENTS: Due to the short agenda, this opportunity for public comments was not given, as explained by Mayor Higgins during the first opportunity for public comments. ADMINISTRATIVE REPORTS: 5. Advance Agenda — Mayor Higgins Councilmember Munch said he would like to have something included on our website for emergency preparedness, and suggested a good spot for other website links would be across our website's header. Mr. Calhoun agreed he can make that happen. Councilmember Haley mentioned the upcoming update on the Minutes Regular Council Meeting: 05-09-2017 Page 3 of 4 Approved by Council: DRAFT 8th and McDonald intersection, and that there have been two more accidents. Mr. Calhoun said staff is also aware of those accidents. Councilmember Pace reiterated, and read from the April 18, 2017 minutes, of his request to address the two concerns he has on the Sullivan Bridge; and to ask to officially put those items on the agenda and pursue them; that Garco should have received the contract, and how does a contractor make that kind of mistake and charge us for it; and said he is not comfortable letting things go. Mayor Higgins asked if we were still in negotiation on the design contract, and Mr. Driskell said the project has not yet closed, but we are not in negotiation. Mayor Higgins suggested waiting until this closed out and Councilmember Pace agreed, adding that he wants it on the pending agenda list. In follow-up to his comments from a past meeting, Deputy Mayor Woodard said that he misunderstood concerning the manhole cover that was off and of the call to 9-1-1; said he verified that the person tried the Police Department night desk but didn't get an answer, but that he did not call 9-1-1. Councilmember Collier mentioned about the predatory scam included in the Police Department's monthly report and said he would like to have the monthly police report presented to Council so Council can address those issues. Councilmember Munch stated his agreement. Mr. Calhoun noted that in the past where there have been five Tuesdays in a month, that the goal was to try not to hold that 5th Tuesday meeting; however, with the all -day budget meeting June 13, no evening meeting June 13, and likely no meeting June 20 as several Councilmembers attend the AWC (Association of Washington Cities) conference, as well no meeting July 4th or August 1st, which is National night out, that some items have been included on the May 30 meeting agenda. Councilmembers agreed to hold that May 30 meeting. INFORMATION ONLY (will not be reported or discussed): 6. The Police Department Monthly Report was for information only and was not reported or discussed, except for brief comments as noted from Councilmember Collier. CITY MANAGER COMMENTS Mr. Calhoun stated that Octoberfest has historically been held at the Spokane Convention Center, but this year it will be held at CenterPlace, this October 27-29. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 6:55 p.m. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Minutes Regular Council Meeting: 05-09-2017 Page 4 of 4 Approved by Council: Meeting Date: CITY OF SPOKANE VALLEY Request for Council Action May 23, 2017 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ® public hearing ❑ information ['admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Public Hearing on the proposed 2017 Budget Amendment. GOVERNING LEGISLATION: In order for the City to amend an adopted budget, State law requires the Council to approve an ordinance that appropriates additional funds. PREVIOUS COUNCIL ACTION TAKEN: The Council last took formal action on the 2017 Budget when it was adopted on November 8, 2016. On May 16, 2017 an Administrative Report was delivered to Council regarding the need for a budget amendment. BACKGROUND: Since the initial adoption of the 2017 Budget on November 8, 2016, a number of events have transpired in the normal course of operations that necessitate a 2017 Budget amendment. They include: #001 - General Fund Provide additional appropriations (expenditures) of $3,494,309 comprised of: • Net $0 additional expenditures related to the City's reorganization that was effective April 1, 2017. Some department level budgets increased and others decreased. • $29,900 additional in recurring temporary/seasonal wages and payroll taxes due to Initiative 1433 which was approved by Washington voters in 2016. Initiative 1433 requires a statewide minimum wage of $11.00 in 2017 (representing an increase of 16.16% over the 2016 minimum wage of $9.47). • $25,000 additional in recurring costs for the aquatic contract with the YMCA. This increase is also related to the minimum wage increase in Initiative 1433. • $33,280 additional transfer out to the LTGO Bond Debt Service Fund #204 to account for the 2016 yearend accounting adjustments that were required for the 2014 and 2016 LTGO Bonds. • $114,200 for a consultant contract to develop an infrastructure plan, mitigation fair -share program, and Planned Action Ordinance for the City's northeast industrial area. The City received a grant from the Department of Commerce to complete this work in the same dollar amount. • $10,000 for water service hookup fees at Browns Park related to the closure of the well at the park by Spokane County Water District #3 during 2016. • $20,000 for electrical service hookup fees at Browns Park also related to the closure of the well at the park by Spokane County Water District #3 during 2016. Electrical service was removed at the time the well was abandoned. o Not including the $30,000 proposed in the 2017 Budget amendment, the City has expended $25,555 related to Spokane County Water District #3's closure of the well at Browns Park. • $258,000 to replenish the Winter Weather Reserve Fund #122 back to a fund balance of $500,000. The City had approximately $258,000 in winter weather response expenditures from Fund #122 during 2016. • $3,003,929 transferred to Capital Reserve Fund #312 which represents the 2015 yearend fund balance in excess of 50% of recurring expenditures. 1 Increase revenues by $114,200 comprised of grant proceeds from the Department of Commerce related to the development of an infrastructure plan, mitigation fair -share program, and Planned Action Ordinance for the City's northeast industrial area. #101 — Street Fund Expenditures are decreased by $192,000 comprised of: • $8,000 additional in recurring temporary/seasonal wages and payroll taxes due to Initiative 1433 which was approved by Washington voters in 2016. Initiative 1433 requires a statewide minimum wage of $11.00 in 2017 (representing an increase of 16.16% over the 2016 minimum wage of $9.47). • $200,000 reduction to eliminate the Signal Detection Replacement program costs for 2017. This reduction is in response to a reduction in expected revenues in this Fund. Decrease revenues by $200,000 related to updated estimates in the Telephone Utility Tax revenues. Updated estimates are based on 2016 actual collections and year-to-date 2017 collections. #122 — Winter Weather Reserve Fund Revenues are increased by $258,000 reflecting a transfer in from the General Fund #001 to replenish the fund balance to $500,000 after having approximately $258,000 in winter weather response expenditures during 2016. #204 — LTGO Bond Debt Service Fund Expenditures are increased by $3,117 reflecting yearend accounting adjustments for 2017. Revenues are increased by $81,450 in transfers in from the General Fund, REET 1 Capital Projects Fund, and REET 2 Capital Projects Fund for 2016 yearend accounting adjustments that were required for the 2014 and 2016 LTGO Bonds. #301 — REET 1 Capital Projects Fund Expenditures increase by $24,085 for a transfer out to the LTGO Bond Debt Service Fund #204 for 2016 yearend accounting adjustments that were required for the 2014 and 2016 LTGO Bonds. #302 — REET 2 Capital Projects Fund Expenditures increase by $24,085 for a transfer out to the LTGO Bond Debt Service Fund #204 for 2016 yearend accounting adjustments that were required for the 2014 and 2016 LTGO Bonds. #303 — Street Capital Projects Fund Expenditures and revenues increase by $193,000 related to a purchase of land that was previously budgeted to occur during 2016 but did not close until 2017. The purchase is funded through a transfer in from the Capital Reserve Fund #312 in the same dollar amount. #312 — Capital Reserve Fund Expenditures are increased by $676,000 which include: • $193,000 in transfers out to the Street Capital Projects Fund #303 related to a purchase of land that was previously budgeted to occur during 2016 but did not close until 2017. • $483,000 in transfers out to the Railroad Grade Separation Projects Fund #314 related to a purchase of land that was previously budgeted to occur during 2016 but did not close until 2017. 2 Revenues include a transfer of $3,003,929 from General Fund #001 which represents the 2015 yearend fund balance in excess of 50% of recurring expenditures. #314 — Railroad Grade Separation Projects Fund Expenditures and revenues increase by $483,000 related to a purchase of land that was previously budgeted to occur during 2016 but did not close until 2017. The purchase is funded through a transfer in from the Capital Reserve Fund #312 in the same dollar amount. #402 — Stormwater Management Fund Expenditures/appropriations increase by $4,900 in recurring temporary/seasonal wages and payroll taxes due to Initiative 1433 which was approved by Washington voters in 2016. Initiative 1433 requires a statewide minimum wage of $11.00 in 2017 (representing an increase of 16.16% over the 2016 minimum wage of $9.47). #501 — Equipment Rental & Replacement Fund Expenditures are increased by $150,400 which include: • $122,400 for the accessories on a snow plow that was previously budgeted to occur during 2016 but was not received by the City until 2017. • $28,000 for snow plow blade replacements that are being purchased in an effort to help reduce sidewalk snow accumulation. This budget amendment will also eliminate one fund that we are no longer using: • Fund #123 — Civic Facilities Replacement The 2017 Budget amendment reflects the changes noted above and will affect 11 funds resulting in total appropriation/expenditure increases of $4,860,896 and revenue increases of $3,933,579. 001 General Fund 101 Street Fund 122 Winter Weather Reserve Fund 204 LTGO Bond Debt Service 301 REET 1 Capital Projects Fund 302 REET 2 Capital Projects Fund 303 Street Capital Projects Fund 312 Capital Reserve Fund 314 Railroad Grade Separation Projects Fund 402 Stormwater Management Fund 501 Equipment Rental & Replacement Fund 114,200 3,494,309 (200,000) (192,000) 258,000 0 81,450 3,117 0 24,085 0 24,085 193,000 193,000 3,003,929 676,000 483,000 483,000 0 4,900 0 150,400 3,933,579 4,860,896 The 2017 Budget amendment also includes changes to the Employee Position Classification Monthly Salary Schedule in order to reflect staff changes related to the City's reorganization that was effective on April 1, 2017. The updated schedule is included as an attachment to this RCA, with proposed deletions in red strikethrough and additions in blue. OPTIONS: Future options are to accept the proposed amendments in whole or in -part. 3 Revenue Expenditure Fund Fund Increase Increase No. Name (Decrease) (Decrease) 001 General Fund 101 Street Fund 122 Winter Weather Reserve Fund 204 LTGO Bond Debt Service 301 REET 1 Capital Projects Fund 302 REET 2 Capital Projects Fund 303 Street Capital Projects Fund 312 Capital Reserve Fund 314 Railroad Grade Separation Projects Fund 402 Stormwater Management Fund 501 Equipment Rental & Replacement Fund 114,200 3,494,309 (200,000) (192,000) 258,000 0 81,450 3,117 0 24,085 0 24,085 193,000 193,000 3,003,929 676,000 483,000 483,000 0 4,900 0 150,400 3,933,579 4,860,896 The 2017 Budget amendment also includes changes to the Employee Position Classification Monthly Salary Schedule in order to reflect staff changes related to the City's reorganization that was effective on April 1, 2017. The updated schedule is included as an attachment to this RCA, with proposed deletions in red strikethrough and additions in blue. OPTIONS: Future options are to accept the proposed amendments in whole or in -part. 3 RECOMMENDED ACTION OR MOTION: The purpose of this evening's public hearing is to consider input from the public on the proposed budget amendment and no action is required of Council at this time. Anticipated future action by the Council includes: • May 23, 2017 — First reading of Ordinance #17-008 amending the 2017 Budget. • June 6, 2017 — Second reading of Ordinance #17-008 amending the 2017 Budget. BUDGET/FINANCIAL IMPACTS: This action amends the estimated revenues and appropriations for the 2017 Budget that was adopted on November 8, 2016. There are adequate funds available to pay for these amendments. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: • Fund level line -item detail of revenues and expenditures. • Fund summaries for all funds affected by the proposed budget amendment. • Proposed amended Employee Position Classification Monthly Salary Schedule. 4 H:\Budget\2017\Amendment #1\2017 05 23 First Reading of Ordinance\2017 Amendment No 1 Detail v2 for RCA CITY OF SPOKANE VALLEY, WA 2017 Budget -Amendment #1 Line Item Detail 5/23/2017 Account Description Account Number Description / Justification Initial Budget Amendment Amended Budget #001 - General Fund Recurring Expenditures Deputy City Mngr - Payroll Public Works - Payroll CED Admin - Payroll CED Econ Dev - Payroll CED Dev Engineering - Payroll CED Building - Payroll Legal - Temp/Seasonal Wages Deputy City Mngr - Temp/Seas Wages P&R Admin - Temp/Seasonal Wages P&R Recreation - Temp/Seas Wages P&R CenterPlace - Temp/Seas Wages P&R Aquatics - YMCA Contract Transfer out - #204 001.018.013.513.10.10.00 001.032.000.543.10.10.00 001.058.050.558.60.10.00 001.058.051.558.70.10.00 001.058.055.558.50.10.00 001.058.057.558.50.10.00 001.013.015.515.32.10.01 001.018.013.513.10.10.01 001.076.000.576.80.10.01 001.076.301.571.20.10.01 001.076.305.571.20.10.01 001.076.302.576.20.41.05 001.090.000.597.20.00.40 Nonrecurring revenues Grant Proceeds - Dept. of Commerce 001.058.260.334.04.20 Nonrecurring expenditures Northeast Industrial Area PAO Browns Park Water Service Browns Park Electrical Service Transfer out - #122 Transfer out - #312 001.058.260.558.70.41.05 001.076.300.594.76.63.05 001.076.300.594.76.63.05 001.090.000.597.12.00.20 001.090.000.597.31.00.20 - Inc Salaries, Benefits & Payroll Taxes due to Reorg 660,571 - Decr Salaries, Benefits & Payroll Taxes due to Reorg 904,682 - Decr Salaries, Benefits & Payroll Taxes due to Reorg 258,262 - Inc Salaries, Benefits & Payroll Taxes due to Reorg 411,232 - Inc Salaries, Benefits & Payroll Taxes due to Reorg 1,110, 084 - Inc Salaries, Benefits & Payroll Taxes due to Reorg 1,279, 834 - Increase in Minimum Wage 24,000 - Increase in Minimum Wage 9,300 - Increase in Minimum Wage 6,000 - Increase in Minimum Wage 53,500 - Increase in Minimum Wage 60,000 - Increase in Minimum Wage - Pool Contract 380,000 - Adjust for year end accruals 397,350 Total recurring expenditures - Northeast Industrial Area Planned Action Ord Total nonrecurring revenues - Northeast Industrial Area Planned Action Ord - Water service hookup costs for Browns Park - Electrical hookup costs for Browns Park - Replenish Winter Weather Reserve - 2015 #001 fund bal > 50% Total nonrecurring expenditures 300 660,871 (60,300) 844,382 (54,500) 203,762 9,200 420,432 14,400 1,124,484 90,900 1,370,734 6,300 30,300 1,700 11,000 1,100 7,100 10,300 63,800 10,500 70,500 25,000 405,000 33,280 430,630 88,180 0 114,200 114,200 114,200 0 114,200 114,200 0 10,000 10,000 0 20,000 20,000 0 258,000 258,000 0 3,003,929 3,003,929 3,406,129 Total of all General Fund revenues Total of all General Fund expenditures 114,200 3,494,309 Page 1 of 4 H:\Budget\2017\Amendment #1\2017 05 23 First Reading of Ordinance\2017 Amendment No 1 Detail v2 for RCA CITY OF SPOKANE VALLEY, WA 2017 Budget -Amendment #1 Line Item Detail 5/23/2017 Account Description Account Number Description / Justification Initial Budget Amendment Amended Budget #101 - Street Fund Revenues Telephone Utility Tax Expenditures Temp/Seasonal Wages Eliminate Signal Replacement 101.042.000.316.47.01 - Reduction based on 2016 actual collected Total revenues 101.042.000.542.10.10.01 - Increase in Minimum Wage 101.042.000.594.42.63.03 - Due to reduction in estimated revenues #122 - Winter Weather Reserve Fund Revenues Transfer in - #001 Total expenditures 2,200,000 (200,000) 2,000,000 46,000 200,000 (200, 000) 8,000 (200, 000) (192,000) 54,000 0 122.122.000.397.00.10 - Replenish Winter Weather Reserve 0 258,000 258,000 #204 - LTGO Debt Service Fund Revenues Transfer in - #001 Transfer in - #301 Transfer in - #302 204.000.000.397.00.10 204.204.000.397.30.10 204.204.000.397.30.20 Total revenues - Adjust for year end accruals - Adjust for year end accruals - Adjust for year end accruals 397,350 79,426 79,425 258,000 33,280 24,085 24,085 Total revenues 81,450 Expenditures Accrue 1 month debt service costs 204.xxx.xxx.59x.xx.xx.xx - Yearend accrual process for financial stmts #301 - REET 1 Capital Projects Fund Expenditures Transfer out - #204 940,000 430,630 103,511 103,510 3,117 943,117 Total expenditures 3,117 301.301.000.597.20.00.40 - Adjust for year end accruals 79,426 24,085 103,511 Total expenditures 24,085 Page 2 of 4 H:\Budget\2017\Amendment #1\2017 05 23 First Reading of Ordinance\2017 Amendment No 1 Detail v2 for RCA CITY OF SPOKANE VALLEY, WA 2017 Budget -Amendment #1 Line Item Detail 5/23/2017 Account Description Account Number Description / Justification Initial Budget Amendment Amended Budget #302 - REET 2 Capital Projects Fund Expenditures Transfer out - #204 302.302.000.597.20.00.40 - Adjust for year end accruals #303 - Street Capital Projects Fund Revenues Transfer in - #312 Total expenditures 303.303.247.397.31.20 - 8th & Carnahan Improvements Total revenues Expenditures 8th & Carnahan Improvements 303.000.247.595.20.xx.xx - Land acquisition #312 - Capital Reserve Fund Revenues Transfer in - #001 Expenditures Transfers out - #303 Transfers out - #314 Total expenditures 79,425 24,085 103,510 24,085 0 193,000 193,000 193,000 0 193,000 193,000 193,000 312.000.000.397.00.10 - 2015 #001 fund bal > 50% 0 3,003,929 3,003,929 Total revenues 3,003,929 312.000.000.597.30.00.30 - 8th & Carnahan Improvements 312.000.000.597.31.00.40 - Pines Rd Underpass ROW #314 - Railroad Grade Separation Projects Fund Revenues Transfer in - #312 Expenditures ROW Acquisition Total expenditures 313.000.223.397.31.20 - Pines Rd Underpass ROW 0 193,000 193,000 0 483,000 483,000 676,000 0 483,000 483,000 Total revenues 483,000 313.000.223.595.20.xx.xx - Pines Rd Underpass ROW 0 483,000 483,000 Total expenditures 483,000 Page 3 of 4 H:\Budget\2017\Amendment #1\2017 05 23 First Reading of Ordinance\2017 Amendment No 1 Detail v2 for RCA CITY OF SPOKANE VALLEY, WA 2017 Budget -Amendment #1 Line Item Detail 5/23/2017 Account Description Account Number Description / Justification Initial Budget Amendment Amended Budget #402 - Stormwater Management Fund Expenditures Temp/Seasonal Wages 402.402.000.531.36.10.01 - Increase in Minimum Wage #501 - Equipment Rental & Replacement Fund Expenditures Snow Plow Accessories Snow Plow Blades Total expenditures 501.000.000.594.42.64.06 - Accessories not received until 2017 501.000.000.594.44.65.05 - Replacements to help reduce sidewalk snow Total expenditures Totals Across all Funds 17,333 4,900 22,233 4,900 0 122,400 122,400 0 28,000 28,000 150,400 Total revenues Total expenditures 3,933,579 4,860,896 Page 4 of 4 H:\Budget\2017\Amendment #1\2017 05 23 First Reading of Ordinance\Budget Summary for Amended Funds CITY OF SPOKANE VALLEY, WA 2017 Budget Amendment 2017 As Adopted Proposed Amendment As Amended #001 - GENERAL FUND RECURRING ACTIVITY Revenues Property Tax 11,614,500 0 11,614,500 Sales Tax 19,852,100 0 19,852,100 Sales Tax - Public Safety 919,000 0 919,000 Sales Tax - Criminal Justice 1,669,000 0 1,669,000 Gambling Tax and Leasehold Excise Tax 341,500 0 341,500 Franchise Fees/Business Registration 1,200,000 0 1,200,000 State Shared Revenues 2,104,600 0 2,104,600 Fines and Forfeitures/Public Safety 1,361,000 0 1,361,000 Community Development 1,449,300 0 1,449,300 Recreation Program Revenues 640,900 0 640,900 Miscellaneous Department Revenue 94,000 0 94,000 Miscellaneous & Investment Interest 133,500 0 133,500 Transfers in - #101 (street admin) 39,700 0 39,700 Transfers in - #105 (h/m tax -CP advertising) 30,000 0 30,000 Transfers in - #402 (storm admin) 13,400 0 13,400 Total Recurring Revenues 41,462,500 0 41,462,500 Expenditures City Council 542,872 0 542,872 City Manager 724,435 0 724,435 Legal 509,694 6,300 515,994 Public Safety 24,950,372 0 24,950,372 Deputy City Manager 750,277 2,000 752,277 Finance / IT 1,282,460 0 1,282,460 Human Resources 262,417 0 262,417 Public Works 981,932 (60,300) 921,632 City Hall Operations and Maintenance 303,918 0 303,918 Community & Economic Dvlpmnt - Admin 282,962 (54,500) 228,462 Community & Economic Dvlpmnt - Econ Dev 683,632 9,200 692,832 Community & Economic Dvlpmnt - Dev Svc 1,418,984 14,400 1,433,384 Community & Economic Dvlpmnt - Building 1,390,834 90,900 1,481,734 Parks & Rec - Administration 288,964 1,100 290,064 Parks & Rec - Maintenance 861,350 0 861,350 Parks & Rec - Recreation 235,995 10,300 246,295 Parks & Rec - Aquatics 457,350 25,000 482,350 Parks & Rec - Senior Center 95,916 0 95,916 Parks & Rec - CenterPlace 891,458 10,500 901,958 General Government 1,240,850 0 1,240,850 Transfers out - #204 (LTGO debt service) 397,350 33,280 430,630 Transfers out - #309 (park capital projects) 160,000 0 160,000 Transfers out - #311 (pavement preservation) 953,200 0 953,200 Transfers out - #501 (CenterPlace kitchen reserve) 36,600 0 36,600 Transfers out - #502 (insurance premium) 350,000 0 350,000 Total Recurring Expenditures 40,053,822 88,180 40,142,002 Recurring Revenues Over (Under) Recurring Expenditures 1,408,678 (88,180) 1,320,498 Page 1 of 7 5/23/2017 H:\Budget\2017\Amendment #1\2017 05 23 First Reading of Ordinance\Budget Summary for Amended Funds CITY OF SPOKANE VALLEY, WA 2017 Budget Amendment 2017 As Adopted Proposed Amendment As Amended #001 - GENERAL FUND - continued NONRECURRING ACTIVITY Revenues Transfers in - #106 (solid waste repayment) 40,425 0 40,425 Transfers in - #310 (lease in excess of debt service) 490,500 0 490,500 Grant Proceeds - Dept. of Commerce 0 114,200 114,200 Total Nonrecurring Revenues 530,925 114,200 645,125 Expenditures General Government - IT capital replacements 100,000 0 100,000 City Hall lease payment (2017 final year) 513,100 0 513,100 Police Department - CAD / RMS 145,000 0 145,000 Economic Development (retail recruitment) 50,000 0 50,000 Economic Development (NE Industrial PAO) 0 114,200 114,200 Parks & Rec (pool drain pipe & gutter line repairs) 12,000 0 12,000 Parks & Rec (replace Great Room audio/video) 345,000 0 345,000 Parks & Rec (replace carpet at CenterPlace) 24,750 0 24,750 Parks & Rec (Browns Park water hookup) 0 10,000 10,000 Parks & Rec (Browns Park electrical hookup) 0 20,000 20,000 Transfers out - #122 (replenish reserve) 0 258,000 258,000 Transfers out - #312 (14 fund bal > 50%) 0 3,003,929 3,003,929 Transfers out - #314 (Pines Underpass Design) 1,200,000 0 1,200,000 Total Nonrecurring Expenditures 2,389,850 3,406,129 5,795,979 Nonrecurring Revenues Over (Under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance Fund balance as a percent of recurring expenditures (1,858,925) (3,291,929) (5,150,854) (450,247) (3,380,109) (3,830,356) 29,091,472 28,641,225 71.51% Page 2 of 7 29,091,472 25,261,116 62.93% 5/23/2017 H:\Budget\2017\Amendment #1\2017 05 23 First Reading of Ordinance\Budget Summary for Amended Funds CITY OF SPOKANE VALLEY, WA 2017 Budget Amendment 2017 As Adopted Proposed Amendment As Amended SPECIAL REVENUE FUNDS #101 -STREET FUND RECURRING ACTIVITY Revenues Utility Tax 2,200,000 (200,000) 2,000,000 Motor Vehicle Fuel (Gas) Tax 2,040,300 0 2,040,300 Multimodal Transportation Revenue 98,868 0 98,868 Right -of -Way Maintenance Fee 50,000 0 50,000 Investment Interest 4,000 0 4,000 Miscellaneous 10,000 0 10,000 Total Recurring Revenues 4,403,168 (200,000) 4,203,168 Expenditures Wages / Benefits / Payroll Taxes 746,872 8,000 754,872 Supplies 105,000 0 105,000 Services & Charges 2,168,151 0 2,168,151 Snow Operations 468,000 0 468,000 Intergovernmental Payments 795,000 0 795,000 Vehicle rentals - #501 (non -plow vehicle rental) 23,250 0 23,250 Vehicle rentals - #501 (plowreplace.) 77,929 0 77,929 Transfers out - #001 39,700 0 39,700 Transfers out - #311 (pavement preservation) 67,342 0 67,342 Signal Detection Replacement Program 40,000 0 40,000 Traffic Signal Replacement Program 200,000 (200,000) 0 Total Recurring Expenditures 4,731,244 (192,000) 4,539,244 Recurring Revenues Over (Under) Recurring Expenditures (328,076) (8,000) (336,076) NONRECURRING ACTIVITY Revenues Grants 0 0 0 Insurance proceeds (traffic signal cabinet) 0 0 0 Total Nonrecurring Revenues 0 0 0 Expenditures Durable striping at Trent & Argonne 75,000 0 75,000 Spare traffic signal equipment 30,000 0 30,000 Battery backups for intersections 15,000 0 15,000 Total Nonrecurring Expenditures 120,000 0 120,000 Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (120,000) 0 (120,000) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (448,076) (8,000) (456,076) Beginning fund balance 1,318,504 1,318,504 Ending fund balance 870,428 862,428 Page 3 of 7 5/23/2017 H:\Budget\2017\Amendment #1\2017 05 23 First Reading of Ordinance\Budget Summary for Amended Funds CITY OF SPOKANE VALLEY, WA 2017 Budget Amendment SPECIAL REVENUE FUNDS - continued #122 - WINTER WEATHER RESERVE FUND Revenues Investment Interest Transfer in - #001 Subtotal revenues Expenditures Snow removal expenses Total expenditures 2017 As Adopted Proposed Amendment As Amended 600 O 600 0 258,000 258,000 600 258,000 258,600 500,000 O 500,000 500,000 O 500,000 Revenues over (under) expenditures (499,400) (241,400) Beginning fund balance 242,835 242,835 Ending fund balance (256,565) 1,435 DEBT SERVICE FUNDS #204 - LTGO BOND DEBT SERVICE FUND Revenues Spokane Public Facilities District Transfers in - #001 Transfers in - #301 Transfers in - #302 Total revenues 379,750 0 379,750 397,350 33,280 430,630 79,426 24,085 103,511 79,425 24,085 103,510 935,951 81,450 1,017,401 Expenditures Debt Service Payments - CenterPlace 379,750 2,858 382,608 Debt Service Payments - Roads 162,900 92 162,992 Debt Service Payments - City Hall 397,350 167 397,517 Total expenditures 940,000 3,117 943,117 Revenues over (under) expenditures (4,049) 74,284 Beginning fund balance (74,284) (74,284) Ending fund balance (78,333) 0 CAPITAL PROJECTS FUNDS #301 - REET 1 CAPITAL PROJECTS FUND Revenues REET 1 - Taxes Investment Interest Total revenues Expenditures Transfers out - #204 Transfers out - #303 Transfers out - #311 (pavement preservation) Transfers out - #314 (Barker Grade Separation) Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 800,000 1,700 O 800,000 0 1,700 801,700 0 801,700 79,426 437,002 660,479 280,079 24,085 103,511 0 437,002 O 660,479 0 280,079 1,456,986 (655,286) 1,746,393 24,085 1,481,071 (679,371) 1,746,393 1,091,107 1,067,022 Page 4 of 7 5/23/2017 H:\Budget\2017\Amendment #1\2017 05 23 First Reading of Ordinance\Budget Summary for Amended Funds CITY OF SPOKANE VALLEY, WA 2017 Budget Amendment CAPITAL PROJECTS FUNDS - continued #302 - REET 2 CAPITAL PROJECTS FUND Revenues REET 1 - Taxes Investment Interest Total revenues 2017 As Adopted Proposed Amendment As Amended 800,000 1,700 0 800,000 0 1,700 801,700 0 801,700 Expenditures Transfers out - #204 79,425 24,085 103,510 Transfers out - #303 1,173,230 0 1,173,230 Transfers out - #311 (pavement preservation) 660,479 0 660,479 Total expenditures 1,913,134 24,085 1,937,219 Revenues over (under) expenditures (1,111,434) (1,135,519) Beginning fund balance 2,300,560 2,300,560 Ending fund balance 1,189,126 1,165,041 #303 - STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 3,756,320 0 3,756,320 Developer 40,097 0 40,097 Transfers in - #301 437,002 0 437,002 Transfers in - #302 1,173,230 0 1,173,230 Transfers in - #312 - Euclid Ave - Flora to Barker 1,750,000 0 1,750,000 Transfers in - #312 - Sullivan Rd W Bridge 10,000 0 10,000 Transfers in - #312 - 8th & Carnahan Intersection 0 193,000 193,000 Total revenues 7,166,649 193,000 7,359,649 Expenditures 123 Mission Ave. - Flora to Barker 500,000 0 500,000 141 Sullivan & Euclid PCC (PE & RW) 2,150,000 0 2,150,000 155 Sullivan Rd W Bridge Replacement 10,000 0 10,000 166 Pines Rd (SR27) & Grace Ave. Intersect Safety 333,224 0 333,224 167 Citywide Safety Improvements (bike/ped) 5,000 0 5,000 201 ITS Infill Project Phase 1 (PE START 2014) 300,000 0 300,000 205 Sprague/Barker Intersections Improvement 40,097 0 40,097 207 Indiana & Evergreen Transit Access Imp 5,000 0 5,000 221 McDonald Rd Diet (16th to Mission) 5,000 0 5,000 222 Citywide Reflective Signal Backplates 36,000 0 36,000 229 32nd Ave Preservation Project 2,500 0 2,500 234 Seth Woodward Elem Sidewalk Improvement 5,000 0 5,000 238 Mirabeau Pkway & Pines (SR -27) Traffic Signal 5,000 0 5,000 239 Bowdish Sidewalk 8th to 12th 471,342 0 471,342 247 8th & Carnahan Intersection Improvements 0 193,000 193,000 xxx N. Sullivan Corridor ITS Project (PE start 2017) 110,486 0 110,486 xxx Euclid Ave. - Flora to Barker 1,750,000 0 1,750,000 xxx 9th Ave. Sidewalk 240,000 0 240,000 xxx Sullivan/Wellesley Intersection 198,000 0 198,000 Contingency 1,000,000 0 1,000,000 Total expenditures 7,166,649 193,000 7,359,649 Revenues over (under) expenditures 0 0 Beginning fund balance 75,566 75,566 Ending fund balance 75,566 75,566 Page 5 of 7 5/23/2017 H:\Budget\2017\Amendment #1\2017 05 23 First Reading of Ordinance\Budget Summary for Amended Funds CITY OF SPOKANE VALLEY, WA 2017 Budget Amendment CAPITAL PROJECTS FUNDS - continued #312 - CAPITAL RESERVE FUND Revenues Transfers in - #001 Investment Interest Total revenues 2017 As Adopted Proposed Amendment As Amended 0 3,003,929 3,003,929 1,000 0 1,000 1,000 3,003,929 3,004,929 Expenditures Transfers out #303 (Sullivan Rd W Bridge) 10,000 0 10,000 Transfers out #303 (Euclid Ave - Flora to Barker) 1,750,000 0 1,750,000 Transfers out #303 (8th & Carnahan Intersection) 0 193,000 193,000 Transfers out #309 (Appleway Trail - Pines-Evergre 260,005 0 260,005 Transfers out #309 (Appleway Trail - Sullivan - Cort 301,910 0 301,910 Transfers out #314 (Pines Grade Separation) 0 483,000 483,000 Total expenditures 2,321,915 676,000 2,997,915 Revenues over (under) expenditures (2,320,915) 7,014 Beginning fund balance 4,310,362 4,310,362 Ending fund balance 1,989,447 4,317,376 #314 - RAILROAD GRADE SEPARATION PROJECTS FUNE Revenues Grant Proceeds 489,921 0 489,921 Transfers in #001 (Pines underpass design) 1,200,000 0 1,200,000 Transfers in #301 (Barker overpass design) 280,079 0 280,079 Transfers in #312 (Pines land acquisition) 0 483,000 483,000 Total revenues 1,970,000 483,000 2,453,000 Expenditures 143 Barker BNSF Grade Separation 770,000 0 770,000 223 Pines Rd Underpass 1,200,000 483,000 1,683,000 Total expenditures 1,970,000 483,000 2,453,000 Revenues over (under) expenditures 0 0 Beginning fund balance 0 0 Ending fund balance 0 0 Page 6 of 7 5/23/2017 H:\Budget\2017\Amendment #1\2017 05 23 First Reading of Ordinance\Budget Summary for Amended Funds CITY OF SPOKANE VALLEY, WA 2017 Budget Amendment ENTERPRISE FUNDS #402 - STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees Investment Interest 2017 As Adopted Proposed Amendment As Amended 1,860,000 2,500 O 1,860,000 0 2,500 Total Recurring Revenues 1,862,500 0 1,862,500 Expenditures Wages / Benefits / Payroll Taxes 546,421 4,900 551,321 Supplies 15,425 0 15,425 Services & Charges 1,111,076 0 1,111,076 Intergovernmental Payments 50,000 0 50,000 Vehicle rentals - #501 12,750 0 12,750 Transfers out - #001 13,400 0 13,400 Total Recurring Expenditures 1,749,072 4,900 1,753,972 Recurring Revenues Over (Under) Recurring Expenditures 113,428 (4,900) 108,528 NONRECURRING ACTIVITY Revenues Grant Proceeds Miscellaneous 210,000 0 O 210,000 0 0 Total Nonrecurring Revenues 210,000 0 210,000 Expenditures Capital - various projects 450,000 0 450,000 Effectiveness study 210,000 0 210,000 Watershed studies 50,000 0 50,000 Total Nonrecurring Expenditures 710,000 0 710,000 Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (500,000) 0 (500,000) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (386,572) (4,900) (391,472) Beginning working capital 1,773,103 1,773,103 Ending working capital 1,386,531 1,381,631 INTERNAL SERVICE FUNDS #501 - ER&R FUND Revenues Vehicle rentals - #001 32,500 0 32,500 Vehicle rentals - #101 23,250 0 23,250 Vehicle rentals - #101 (plow replace.) 77,929 0 77,929 Vehicle rentals - #402 12,750 0 12,750 Transfer in - #001 (CenterPlace kitchen reserve) 36,600 0 36,600 Investment Interest 2,000 0 2,000 Total revenues 185,029 O 185,029 Expenditures Vehicle Replacement 0 0 0 Snow Plow Replacement 0 122,400 122,400 Snow Plow Blades 0 28,000 28,000 Total expenditures 0 150,400 150,400 Revenues over (under) expenditures 185,029 34,629 Beginning working capital 1,136,951 1,136,951 Ending working capital 1,321,980 1,171,580 Page 7 of 7 5/23/2017 EMPLOYEE POSITION CLASSIFICATION MONTHLY SALARY SCHEDULE Salary Schedule Effective April 1, 2017 Position Title Grade 2017 Range City Manager Unclassified Deputy City Manager 21-22 8,888.39 - 14,535.51 City Attorney 21 8,888.39 - 13,082.08 Community Development Director 2-1- 8,888.30-1-37082,0g Finance Director 21 8,888.39 - 13,082.08 Public Works Director 2-1- 8,888.30-1-37082,0g Parks and Recreation Director 19 7,199.37 - 10,597.37 City Engineer 19 7,199.37 - 10,597.37 Human Resources Manager 18 6,480.26 - 9,537.16 Planning Manager 18 6,480.26 - 9,537.16 Building Official 18 6,480.26 - 9,537.16 Capital Improvements Program Manager 1-8 6,-180.26 9,537.16 Development Services Manager 1$ 6,-180.26 9,537.16 Deputy City Attorney 18 6,480.26 - 9,537.16 Engineering Manager 18 6,480.26 - 9,537.16 Economic Development Manager 18 6,480.26 - 9,537.16 Senior Engineer Traffic and CIP 17 5,831.91 - 8,583.09 Accounting Manager 17 5,831.91 - 8,583.09 Assistant Building Official 17 5,1...1.91 - 8,k. 3.09 City Clerk 16 5,248.20 - 7,724.29 Engineer 16 5,248.20 - 7,724.29 Senior Plans Examiner 16 5,248.20 - 7,724.29 Public Works Superintendent 16 5,248.20 - 7,724.29 Senior Administrative Analyst 16 5,248.20 - 7,724.29 Senior Planner 16 5,248.20 - 7,724.29 Development Services Coordinator 16 5,248.20 - 7,724.29 GIS/Database Administrator 16 5,248.20 - 7,724.29 Associate Planner 15 4,724.02 - 6,952.33 Assistant Engineer 15 4,724.02 - 6,952.33 IT Specialist 15 4,724.02 - 6,952.33 Engineering Technician II 15 4,724.02 - 6,952.33 Economic Development Project Specialist 15 4,724.02 - 6,952.33 Human Resource Analyst 14 4,251.88 - 6,257.58 Accountant/Budget Analyst 14 4,251.88 - 6,257.58 Administrative Analyst 14 4,251.88 - 6,257.58 CenterPlace Coordinator 14 4,251.88 - 6,257.58 Planner 14 4,251.88 - 6,257.58 Building Inspector II 14 4,251.88 - 6,257.58 Plans Examiner 14 4,251.88 - 6,257.58 Public Information Officer 14 4,251.88 - 6,257.58 Engineering Technician I 14 4,251.88 - 6,257.58 Senior Permit Specialist 14 4,251.88 - 6,257.58 Code Enforcement Officer 14 4,251.88 - 6,257.58 Maintenance/Construction Inspector 13-14 3,826.38 - 6,257.58 Recreation Coordinator 13-14 3,826.38 - 6,257.58 Customer Relations/Facilities Coordinator 13 3,826.38 - 5,631.60 Building Inspector I 13 3,826.38 - 5,631.60 Executive Assistant 13 3,826.38 - 5,631.60 Planning Technician 13 3,826.38 - 5,631.60 Deputy City Clerk 12-13 3,445.00 - 5,631.60 Senior Center Specialist 12-13 3,445.00 - 5,631.60 Human Resources Technician 12-13 3,445.00 - 5,631.60 Permit Facilitator 12 3,445.00 - 5,068.32 Help Desk Technician 12 3,445.00 - 5,068.32 Administrative Assistant 11-12 3,099.55 - 5,068.32 Permit Specialist 11-12 3,099.55 - 5,068.32 Accounting Technician 11-12 3,099.55 - 5,068.32 Maintenance Worker 11-12 3,099.55 - 5,068.32 Office Assistant II 10-11 2,789.41 - 4,561.71 Custodian 10 2,789.41 - 4,104.59 Office Assistant I 9-10 2,510.78 - 4,104.59 Note : Slight rounding differences may exist between the figures reflected on this page and the actual payroll rates computed by the Eden Payroll System. Meeting Date: CITY OF SPOKANE VALLEY Request for Council Action May 23, 2017 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ['admin. report ❑ pending legislation ['executive session AGENDA ITEM TITLE: First reading of proposed Ordinance #17-008 which amends the 2017 Budget. GOVERNING LEGISLATION: In order for the City to amend an adopted budget, State law requires the Council to approve an ordinance that appropriates additional funds. PREVIOUS COUNCIL ACTION TAKEN: The Council last took formal action on the 2017 Budget when it was adopted on November 8, 2016. On May 16, 2017, an Administrative Report was delivered to Council regarding the need for a budget amendment. Finally, earlier this evening a public hearing was held on this topic. BACKGROUND: Since the initial adoption of the 2017 Budget on November 8, 2016, a number of events have transpired in the normal course of operations that necessitate a 2017 Budget amendment. They include: #001 - General Fund Provide additional appropriations (expenditures) of $3,494,309 comprised of: • Net $0 additional expenditures related to the City's reorganization that was effective April 1, 2017. Some department level budgets increased and others decreased. • $29,900 additional in recurring temporary/seasonal wages and payroll taxes due to Initiative 1433 which was approved by Washington voters in 2016. Initiative 1433 requires a statewide minimum wage of $11.00 in 2017 (representing an increase of 16.16% over the 2016 minimum wage of $9.47). • $25,000 additional in recurring costs for the aquatic contract with the YMCA. This increase is also related to the minimum wage increase in Initiative 1433. • $33,280 additional transfer out to the LTGO Bond Debt Service Fund #204 to account for the 2016 yearend accounting adjustments that were required for the 2014 and 2016 LTGO Bonds. • $114,200 for a consultant contract to develop an infrastructure plan, mitigation fair -share program, and Planned Action Ordinance for the City's northeast industrial area. The City received a grant from the Department of Commerce to complete this work in the same dollar amount. • $10,000 for water service hookup fees at Browns Park related to the closure of the well at the park by Spokane County Water District #3 during 2016. • $20,000 for electrical service hookup fees at Browns Park also related to the closure of the well at the park by Spokane County Water District #3 during 2016. Electrical service was removed at the time the well was abandoned. o Not including the $30,000 proposed in the 2017 Budget amendment, the City has expended $25,555 related to Spokane County Water District #3's closure of the well at Browns Park. 1 • $258,000 to replenish the Winter Weather Reserve Fund #122 back to a fund balance of $500,000. The City had approximately $258,000 in winter weather response expenditures from Fund #122 during 2016. • $3,003,929 transferred to Capital Reserve Fund #312 which represents the 2015 yearend fund balance in excess of 50% of recurring expenditures. Increase revenues by $114,200 comprised of grant proceeds from the Department of Commerce related to the development of an infrastructure plan, mitigation fair -share program, and Planned Action Ordinance for the City's northeast industrial area. #101 — Street Fund Expenditures are decreased by $192,000 comprised of: • $8,000 additional in recurring temporary/seasonal wages and payroll taxes due to Initiative 1433 which was approved by Washington voters in 2016. Initiative 1433 requires a statewide minimum wage of $11.00 in 2017 (representing an increase of 16.16% over the 2016 minimum wage of $9.47). • $200,000 reduction to eliminate the Signal Detection Replacement program costs for 2017. This reduction is in response to a reduction in expected revenues in this Fund. Decrease revenues by $200,000 related to updated estimates in the Telephone Utility Tax revenues. Updated estimates are based on 2016 actual collections and year-to-date 2017 collections. #122 — Winter Weather Reserve Fund Revenues are increased by $258,000 reflecting a transfer in from the General Fund #001 to replenish the fund balance to $500,000 after having approximately $258,000 in winter weather response expenditures during 2016. #204 — LTGO Bond Debt Service Fund Expenditures are increased by $3,117 reflecting yearend accounting adjustments for 2017. Revenues are increased by $81,450 in transfers in from the General Fund, REET 1 Capital Projects Fund, and REET 2 Capital Projects Fund for 2016 yearend accounting adjustments that were required for the 2014 and 2016 LTGO Bonds. #301 — REET 1 Capital Projects Fund Expenditures increase by $24,085 for a transfer out to the LTGO Bond Debt Service Fund #204 for 2016 yearend accounting adjustments that were required for the 2014 and 2016 LTGO Bonds. #302 — REET 2 Capital Projects Fund Expenditures increase by $24,085 for a transfer out to the LTGO Bond Debt Service Fund #204 for 2016 yearend accounting adjustments that were required for the 2014 and 2016 LTGO Bonds. #303 — Street Capital Projects Fund Expenditures and revenues increase by $193,000 related to a purchase of land that was previously budgeted to occur during 2016 but did not close until 2017. The purchase is funded through a transfer in from the Capital Reserve Fund #312 in the same dollar amount. 2 #312 — Capital Reserve Fund Expenditures are increased by $676,000 which include: • $193,000 in transfers out to the Street Capital Projects Fund #303 related to a purchase of land that was previously budgeted to occur during 2016 but did not close until 2017. • $483,000 in transfers out to the Railroad Grade Separation Projects Fund #314 related to a purchase of land that was previously budgeted to occur during 2016 but did not close until 2017. Revenues include a transfer of $3,003,929 from General Fund #001 which represents the 2015 yearend fund balance in excess of 50% of recurring expenditures. #314 — Railroad Grade Separation Projects Fund Expenditures and revenues increase by $483,000 related to a purchase of land that was previously budgeted to occur during 2016 but did not close until 2017. The purchase is funded through a transfer in from the Capital Reserve Fund #312 in the same dollar amount. #402 — Stormwater Management Fund Expenditures/appropriations increase by $4,900 in recurring temporary/seasonal wages and payroll taxes due to Initiative 1433 which was approved by Washington voters in 2016. Initiative 1433 requires a statewide minimum wage of $11.00 in 2017 (representing an increase of 16.16% over the 2016 minimum wage of $9.47). #501 — Equipment Rental & Replacement Fund Expenditures are increased by $150,400 which include: • $122,400 for the accessories on a snow plow that was previously budgeted to occur during 2016 but was not received by the City until 2017. • $28,000 for snow plow blade replacements that are being purchased in an effort to help reduce sidewalk snow accumulation. This budget amendment will also eliminate one fund that we are no longer using: • Fund #123 — Civic Facilities Replacement The 2017 Budget amendment reflects the changes noted above and will affect 11 funds resulting in total appropriation/expenditure increases of $4,860,896 and revenue increases of $3,933,579. 001 General Fund 101 Street Fund 122 Winter Weather Reserve Fund 204 LTGO Bond Debt Service 301 REET 1 Capital Projects Fund 302 REET 2 Capital Projects Fund 303 Street Capital Projects Fund 312 Capital Reserve Fund 314 Railroad Grade Separation Projects Fund 402 Stormwater Management Fund 501 Equipment Rental & Replacement Fund 114,200 3,494,309 (200,000) (192,000) 258,000 0 81,450 3,117 0 24,085 0 24,085 193,000 193,000 3,003,929 676,000 483,000 483,000 0 4,900 0 150,400 3,933,579 4,860,896 3 Revenue Expenditure Fund Fund Increase Increase No. Name (Decrease) (Decrease) 001 General Fund 101 Street Fund 122 Winter Weather Reserve Fund 204 LTGO Bond Debt Service 301 REET 1 Capital Projects Fund 302 REET 2 Capital Projects Fund 303 Street Capital Projects Fund 312 Capital Reserve Fund 314 Railroad Grade Separation Projects Fund 402 Stormwater Management Fund 501 Equipment Rental & Replacement Fund 114,200 3,494,309 (200,000) (192,000) 258,000 0 81,450 3,117 0 24,085 0 24,085 193,000 193,000 3,003,929 676,000 483,000 483,000 0 4,900 0 150,400 3,933,579 4,860,896 3 The 2017 Budget amendment also includes changes to the Employee Position Classification Monthly Salary Schedule in order to reflect staff changes related to the City's reorganization that was effective on April 1, 2017. The updated schedule is included as an attachment to this RCA, with proposed deletions in red strikethrough and additions in blue. OPTIONS: Options are to accept the proposed amendments in whole or in -part. RECOMMENDED ACTION OR MOTION: Move to advance Ordinance #17-008 amending the 2017 Budget to a second reading. BUDGET/FINANCIAL IMPACTS: This action amends the estimated revenues and appropriations for the 2017 Budget that was adopted on November 8, 2016. There are adequate funds available to pay for these amendments. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: • Draft Ordinance #17-008 4 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 17-008 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, AMENDING ORDINANCE 16-017, WHICH ADOPTED A BUDGET FOR THE PERIOD JANUARY 1, 2017 THROUGH DECEMBER 31, 2017; AND OTHER MATTERS RELATED THERETO. WHEREAS, the City Council passed Ordinance 16-017 on November 8, 2016, which adopted the 2017 annual budget; and WHEREAS, subsequent to the November 8, 2016 adoption of the 2017 annual budget, it has become necessary to make changes by adding new revenue, appropriations, amendments, and transferring funds in order to properly perform City functions, services and activities; and WHEREAS, certain organizational changes have been made by the City Manager, which necessitate changes to the Employee Position Classification Monthly Salary Schedule that was included in the 2017 annual budget; and WHEREAS, certain funds should be eliminated because the underlying projects necessitating their use have been completed; and WHEREAS, in 2016, the voters of the state of Washington approved Initiative 1433 to incrementally increase the state's minimum wage from $9.47 per hour to $13.50 per hour by January 1, 2020, and mandating that employers provide paid sick leave to employees. As such, the minimum hourly wage increased to $11.00 as of January 1, 2017, which was not anticipated in the 2017 annual budget. As an additional consequence of the increase to the minimum wage rate, the City should consider increasing the hourly wage of certain positions that are close to being minimum wage to ensure they remain paid in a competitive manner, depending upon the type of work being performed; and WHEREAS, the budget changes set forth in this Ordinance could not have been reasonably anticipated or known when the 2017 annual budget was passed by the City Council; and WHEREAS, the City Council has determined that the best interests of the City are served by amending the 2017 budget to reflect unanticipated revenue, expenditures, transfers, and appropriating the same as set forth herein. NOW THEREFORE, the City Council of the City of Spokane Valley, Washington do ordain as follows: Section 1. Amended Revenues and Appropriations. Ordinance No. 16-017 adopted a budget for the twelve months beginning January 1, 2017 and ending December 31, 2017. Each item, revenue, appropriation, and fund contained in Section 1 of Ordinance 16-017 is hereby amended as set forth in Attachment A to this Ordinance, which is incorporated herein, except as set forth in Section 2, below. Section 2. Eliminating Fund 123. Fund 123 Civic Facilities Replacement Fund is hereby eliminated. Section 3. Amended Employee Position Classification Monthly Salary Schedule. Ordinance No. 16-017 adopted an Employee Position Classification Monthly Salary Schedule as part of the budget for the twelve months beginning January 1, 2017 and ending December 31, 2017. The schedule is hereby amended as set forth in Attachment B to this Ordinance, which is incorporated herein. Ordinance 17-008 amending the 2017 budget Page 1 of 4 Section 4. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 5. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by law. Passed by the City Council of the City of Spokane Valley this day of June 2017. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Approved as to form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 17-008 amending the 2017 budget Page 2 of 4 ATTACHMENT A Sources Uses Fund No. Annual Appropriation Funds Beginning Fund Balance Revenues Total Sources Appropriations Estimated Ending Fund Balance Adopted via Ord. 16-017 Amended via Ord. 17-008 Total Revenues Adopted via Ord. 16-017 Amended via Ord. 17-008 Total Appropriations 001 General 29,091,472 41,993,425 114,200 42,107,625 71,199,097 42,443,672 3,494,309 45,937,981 25,261,116 101 Street O&M 1,318,504 4,403,168 (200,000) 4,203,168 5,521,672 4,851,244 (192,000) 4,659,244 862,428 103 Paths & Trails 37,384 8,600 0 8,600 45,984 0 0 0 45,984 104 Hotel/Motel Tax - Tourism Facilities 571,232 377,000 0 377,000 948,232 0 0 0 948,232 105 Hotel/Motel Tax 219,790 580,500 0 580,500 800,290 634,000 0 634,000 166,290 106 Solid Waste 79,122 151,800 0 151,800 230,922 151,800 0 151,800 79,122 107 PEG 240,341 80,000 0 80,000 320,341 262,500 0 262,500 57,841 120 CenterPlace Operating Reserve 300,000 0 0 0 300,000 0 0 0 300,000 121 Service Level Stabilization 5,483,425 21,900 0 21,900 5,505,325 0 0 0 5,505,325 122 Winter Weather Reserve 242,835 600 258,000 258,600 501,435 500,000 0 500,000 1,435 204 Debt Service LTGO 03 (74,284) 935,951 81,450 1,017,401 943,117 940,000 3,117 943,117 0 301 Capital Projects 1,746,393 801,700 0 801,700 2,548,093 1,456,986 24,085 1,481,071 1,067,022 302 Special Capital Projects 2,300,560 801,700 0 801,700 3,102,260 1,913,134 24,085 1,937,219 1,165,041 303 Street Capital Projects 75,566 7,166,649 193,000 7,359,649 7,435,215 7,166,649 193,000 7,359,649 75,566 309 Parks Capital Projects 111,714 3,939,982 0 3,939,982 4,051,696 3,904,182 0 3,904,182 147,514 310 Civic Facilities Capital Projects 1,333,159 1,200 0 1,200 1,334,359 490,500 0 490,500 843,859 311 Pavement Preservation 2,953,564 2,682,300 0 2,682,300 5,635,864 3,050,000 0 3,050,000 2,585,864 312 Capital Reserve 4,310,362 1,000 3,003,929 3,004,929 7,315,291 2,321,915 676,000 2,997,915 4,317,376 313 City Hall Construction 6,148,061 0 0 0 6,148,061 5,344,219 0 5,344,219 803,842 314 Railroad Grade Separation Projects 0 1,970,000 483,000 2,453,000 2,453,000 1,970,000 483,000 2,453,000 0 56,489,200 65,917,475 3,933,579 69,851,054 126,340,254 77,400,801 4,705,596 82,106,397 44,233,857 Sources Uses Revenues Appropriations Estimated Beginning Ending Fund Working Adopted via Amended via Total Total Adopted via Amended via Total Working No. Working Capital Funds Capital Ord. 16-017 Ord. 17-008 Revenues Sources Ord. 16-017 Ord. 17-008 Appropriations Capital 402 Stormwater Management 1,773,103 2,072,500 0 2,072,500 3,845,603 2,459,072 4,900 2,463,972 1381,631 403 Aquifer Protection Area 950,725 460,000 0 460,000 1,410,725 530,000 0 530,000 880,725 501 Equipment Rental & Replacement 1,136,951 185,029 0 185,029 1,321,980 0 150,400 150,400 1,171,580 502 Risk Management 233,688 350,000 0 350,000 583,688 350,000 0 350,000 233,688 4,094,467 3,067,529 0 3,067,529 7,161,996 3,339,072 155,300 3,494,372 3,667,624 Total of all Funds 60,583,667 68,985,004 3,933,579 72,918,583 133,502,250 80,739,873 4,860,896 85,600,769 47,901,481 Ordinance 17-008 amending the 2017 budget Page 3 of 4 ATTACHMENT B EMPLOYEE POSITION CLASSIFICATION MONTHLY SALARY SCHEDULE Salary Schedule Effective April 1, 2017 Position Title Grade 2017 Range City Manager Unclassified Deputy City Manager 21-22 8,888.39 - 14,535.51 City Attorney 21 8,888.39 - 13,082.08 Finance Director 21 8,888.39 - 13,082.08 Parks and Recreation Director 19 7,199.37 - 10,597.37 City Engineer 19 7,199.37 - 10,597.37 Human Resources Manager 18 6,480.26 - 9,537.16 Planning Manager 18 6,480.26 - 9,537.16 Building Official 18 6,480.26 - 9,537.16 Deputy City Attorney 18 6,480.26 - 9,537.16 Engineering Manager 18 6,480.26 - 9,537.16 Economic Development Manager 18 6,480.26 - 9,537.16 Senior Engineer 17 5,831.91 - 8,583.09 Accounting Manager 17 5,831.91 - 8,583.09 Assistant Building Official 17 5,831.91 - 8,583.09 City Clerk 16 5,248.20 - 7,724.29 Engineer 16 5,248.20 - 7,724.29 Senior Plans Examiner 16 5,248.20 - 7,724.29 Public Works Superintendent 16 5,248.20 - 7,724.29 Senior Administrative Analyst 16 5,248.20 - 7,724.29 Senior Planner 16 5,248.20 - 7,724.29 Development Services Coordinator 16 5,248.20 - 7,724.29 GIS/Database Administrator 16 5,248.20 - 7,724.29 Associate Planner 15 4,724.02 - 6,952.33 Assistant Engineer 15 4,724.02 - 6,952.33 IT Specialist 15 4,724.02 - 6,952.33 Engineering Technician II 15 4,724.02 - 6,952.33 Economic Development Project Specialist 15 4,724.02 - 6,952.33 Human Resource Analyst 14 4,251.88 - 6,257.58 Accountant/Budget Analyst 14 4,251.88 - 6,257.58 Administrative Analyst 14 4,251.88 - 6,257.58 CenterPlace Coordinator 14 4,251.88 - 6,257.58 Planner 14 4,251.88 - 6,257.58 Building Inspector II 14 4,251.88 - 6,257.58 Plans Examiner 14 4,251.88 - 6,257.58 Public Information Officer 14 4,251.88 - 6,257.58 Engineering Technician I 14 4,251.88 - 6,257.58 Senior Permit Specialist 14 4,251.88 - 6,257.58 Code Enforcement Officer 14 4,251.88 - 6,257.58 Maintenance/Construction Inspector 13-14 3,826.38 - 6,257.58 Recreation Coordinator 13-14 3,826.38 - 6,257.58 Customer Relations/Facilities Coordinator 13 3,826.38 - 5,631.60 Building Inspector I 13 3,826.38 - 5,631.60 Executive Assistant 13 3,826.38 - 5,631.60 Planning Technician 13 3,826.38 - 5,631.60 Deputy City Clerk 12-13 3,445.00 - 5,631.60 Senior Center Specialist 12-13 3,445.00 - 5,631.60 Human Resources Technician 12-13 3,445.00 - 5,631.60 Permit Facilitator P 12 3,445.00 - 5,068.32 Help Desk Technician P 12 3,445.00 - 5,068.32 Administrative Assistant 11-12 3,099.55 - 5,068.32 Permit Specialist 11-12 3,099.55 - 5,068.32 Accounting Technician 11-12 3,099.55 - 5,068.32 Maintenance Worker 11-12 3,099.55 - 5,068.32 Office Assistant II 10-11 2,789.41 - 4,561.71 Custodian P 10 2,789.41 - 4,104.59 Office Assistant I 9-10 2,510.78 - 4,104.59 Note: Slight rounding differences may exist between the figures reflected on this page and the actual payroll rates computed by the Eden Payroll System. Ordinance 17-008 amending the 2017 budget Page 4 of 4 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 23, 2017 Check all that apply: ❑ consent ❑ old business ❑ information ['admin. report Department Director Approval: ® new business ® public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Public Hearing: Adoption of the 2018-2023 Six -Year Transportation Improvement Program (TIP) GOVERNING LEGISLATION: RCW 35.77.010, Perpetual advanced six-year plans for coordinated transportation program expenditures. PREVIOUS COUNCIL ACTION TAKEN: Draft 2018-2023 Six -Year Transportation Improvement Program (TIP) Information Only RCA to Council on May 2, 2017; Administrative report and discussion May 16, 2017, public hearing May 23, 2017. BACKGROUND: The City is required by RCW 35.77.010 to prepare and, after holding a public hearing, adopt a revised and extended comprehensive transportation program for the ensuing six calendar years. This plan must be submitted to the Washington State Department of Transportation by July 1, 2017. This year's TIP continues an emphasis on street preservation projects pursuant to adopted Council goals. Street preservation projects are included for each year in this six-year TIP. Staff reviewed historical funding levels for federal, state and City funds from the past five years to estimate projected funding levels available during the next six years. The Six -Year TIP is required to be financially constrained and reflect realistic expectations of annual funding levels. OPTIONS: 1) Adopt the 2018-2023 Six -Year TIP as presented, or 2) Adopt the 2018-2023 Six - Year TIP with revisions. RECOMMENDED ACTION OR MOTION: Conduct Hearing. BUDGET/FINANCIAL IMPACTS: Project costs are currently being developed in more detail for each project. The City's match on federal and state funded projects is typically between 13.5% and 20%. Projected REET funds through 2023 indicate that there are sufficient funds to provide the City's match for the recommended projects. STAFF CONTACT: Mike Basinger, Economic Development Manager Ray Wright, Traffic Engineer ATTACHMENTS: PowerPoint Presentation Project Summary Sheets 2018 - 2023 Transportation Improvement Program Mike Basinger, Economic Development Manager SPOKANE A VALLEY ECONOM9C DEVELOPMENT 1 Overview ■Transportation Planning Document ■ Must be in TIP to be eligible for grants ■ Must be in TIP to use REST dollars ■ Required by RCW 35.77.010 ■ Included by reference in the Comprehensive Plan ■ Can be amended at any time LA SPOKANE VALLEY - ECONOMIC DEVELOPMENT 2 Methodology • Integrated Process ■ Capital Improvement Program ■ Pavement Management ■ Stormwater Improvements ■ Economic Development Focus Areas ■ Future Infrastructure Needs for Land Use • Special Purpose Districts • Bike and Pedestrian Improvements ■ Utilities SPOKANE VALLEY - ECONOMIC DEVELOPMENT 5/16/17 3 SPOKANE VALLEY - ECONOMIC DEVELOPMENT 1. Sprague and Barker 2018 - 2020 Pending Corridor Study re iminary ngineering = 71 Right of Way (RW) = $12,000 Construction (CN) = $422,000 Total Estimated Project Cost = $462,000 Funding: City $377,000 5/16/17 4 2. Sullivan and Wellesley 2018 - 2020 Intersection Improvement Right of Way (RW) = $120,000 Construction (CN) = $1,052,000 Estimated Remaining Project Cost = $1,172,000 Funding: City $158,000 County $100,000 CMAQ $914,000 5/16/17 3. Argonne - Broadway to Indiana Shannon_ :i 511 N 0"V! td i s A• C • `'_ 1 Baldwin` to,Nora; '490_ AV) Nora EZ� ....,--' li � ,90 oo _ mi Augusta -g4 -`7 Wi .Jl Mis i'an i 4 s ,. _2'i .I . 3 Seto • —0, o iv i; J Sharp ., • : au It I , _ Boone LI_d.._ Neem et O0' N 'N Deamet ''' c o„ a„ m,1, Cataldo `z, U Shannon k'0 srukAYE I VALLEY W281 gyldwin 2'71`,3 °14 Nora Nora • 5 Nora Missi o Maxwell. dP , CO.! LL Sharpy 3 V e 43 , Q . Boone �f rs p rsf' Maxwell Victory Santo Sharp L Jamie Dean El Broadway O Alk] Al ki C Springfield , Alki 2018 Street Preservation Construction (CN) = $570,000 Estimated Remaining Project Cost = $570,000 Funding: City $77,000 STP (U) $493,000 SPOKAN VALLEY — ECONOMIC DEVELOPMENT — 5/16/17 6 4. Barker - BNSF Grade Separation SPOKANE VALLEY kro 2018 - 2021 Grade Separation Preliminary Engineering (PE) = $900,000 Right of Way (RW) = $2,500,000 Construction (CN) = $13,430,000 Estimated Remaining Project Cost =$16,830,000 Funding: City $2,751,000 FMS/B $2,686,000 Federal Earmark $300,000 Other $11,093,000 5/16/17 5. North Sullivan ITS (Intelligent Transportation System) ParkA a N Y Industrial Park B e a L Industrial Park C Industrial Park D a 3a a r Industrial Park E m a Fairview SPOKANE A VA.LLEY --=a N . Indiana r 0 Oki Nota Nora Nora Mission _ Mi sion Maxwell 1 99`":-2..,'. 41 nu o ❑ QI Boon: ,Boone Extend Conduit & Controls Construction (CN) = $804,000 Estimated Remaining Project Cost = $804,000 Funding: City $109,000 CMAQ $695,000 SPOKANE VALLEY - ECONOMIC DEVELOPMENT 5/16/17 8 6. Pines - BNSF Grade Separation � 2018 - 2020 Grade Separation svoxax YALLEY SPOKANE yA.LKI Y Preliminary Engineering (PE) = $880,000 Right of Way (RW) = $2,250,000 Construction (CN) = $15,565,000 Estimated Remaining Project Cost = $18,695,000 Funding: City $880,000 Other $ 17,815,000 5/16/17 7. Sprague - Sullivan to Corbin Preservation 1 a�= £,N Main � z ' Riversides Nixon OYA SPOKANE VALLEY U 2018 Street Preservation Construction (CN) = $1,502,000 Estimated Remaining Project Cost = $1,502,000 Funding: City $203,000 STP (U) $1,299,000 LA SPOKANE VALLEY — ECONOMIC DEVELOPMENT 5/16/17 10 8., 16., 19., 23., 28., 29., Pavement Preservation Projects Legend Pavement Condition Index Current PCI ---4-42 -43-57 58 - 89 78-81 B2-188 C7ASPONAHE VALLEY 2018 - 2023 Annual Pavement Preservation Preliminary Engineering (PE) = $1,056,000 Construction (CN) = $12,144,000 Total Estimated Project Cost = $13,200,000 Funding: City $2,200,000/year SPOKANE VALLEY - ECONOMIC DEVELOPMENT - 5/16/17 11 9. Appleway Trail -Evergreen to Sullivan 2018 & 2020 Construct Shared Use Path Preliminary Engineering (PE) = $164,000 Construction (CN) =$1,535,000 Total Estimated Project Cost =$1,699,000 Funding: City $229,000 CMAQ $1,470,000 LA SPOKANE VALLEY - ECONOMIC DEVELOPMENT 5/16/17 12 10. Appleway Trail -City Hall to University 2019 Construct Shared Use Path • . • • 1,111 Right of Way (RW) = $120,000 Construction (CN) = $520,000 Total Estimated Project Cost = $750,000 Funding: City $102,000 TA $198,000 CMA 1$450 000 SPOKANE VALLEY - ECONOM/C DEVELOPMENT 5/16/17 13 11. Argonne - Indiana to Montgomery MENIr 2018 - 2020 Concrete Pavement Preliminary Engineering (PE) = $512,000 Construction (CN) = $6,200,000 Total Estimated Project Cost = $6,712,000 Funding: City $906,000 Other $5,806,000 SPOKANE VALLEY - ECONOMIC DEVELOPMENT 5/16/17 14 Appleway ►I SPOKANE VALLEY 0 SPOKANE VALLEY - ECONOMIC DEVELOPMENT 12. Coleman - 4th to 2nd 2018 - 2019 Sidewalk Preliminary Engineering (PE) = $25,000 Construction (CN) = $145,000 Total Estimated Project Cost = $170,000 Funding: City $34,000 RA $136,000 5/16/17 15 13. Evergreen -Mission to Indiana VALoLEY 2018 - 2019 Street Preservation, Bike Lane Improvement Preliminary Engineering (PE) = $65,000 Construction (CN) = $591,000 Total Estimated Project Cost =$656,000 Funding: City $88,000 STP U - 568 000 SPOKANE VALLEY - ECONOMIC DEVELOPMENT 5/16/17 16 14. Mission -Flora to Barker Nora Knox _ _ ._ L U 1— R O — >,U m ? Baldwin_ _F LL O U Nora_ Nora u , w Michielli w Q $ Indiana iverwav SPOKANE VALLEY Bardwin Allan Indiana 2 _Augusta: 9into Desmet 2018 Widen Roadway, Bike lanes, Sidewalks and Swales Construction (CN) = $3,400,000 Estimated Remaining Project Cost =$3,400,000 Funding: City $680,000 TIB $2, 720,000 LA SPOKANE VALLEY — ECONOMIC DEVELOPMENT 5/16/17 17 15. Park -Broadway to Indiana Baldwin a; ''''N ' Wi Nora 7 I r I, c8;`m I m _Augusta _ 2021 w I —. U _ ___ Mission _ ....� yMisslon_ co w...._ Maxwell .. LT' Maxwell .,r is U Sint Surto 1ii I m � N'S3 nto.�__�'�_- Sharpy k€Y g.I S . drA ,' 90 �y1T� i E 1 — Boone SPOKANE VALLEY Desmet 0. p Cataltlo' �` -_ _ . Cataldo Broadway Broadway 2019 & 2021 Construct 3 -lane Section, Bike lanes, Sidewalks and Swales Right of Way (RW) = $162,000 Construction (CN) = $2,877,000 Estimated Remaining Project Cost = $3,039,000 Funding: City $410,000 Other $2,629,000 SPOKANE VALLEY — ECONOMIC DEVELOPMENT 5/16/17 18 17. Argonne and Mullan at Broadway 2021 Concrete Intersections Construction (CN) = $2,275,000 Estimated Remaining Project Cost = $2,275,000 Funding: City $307,000 Other $ 1,968,000 SPOKANE VALLEY - ECONOMIC DEVELOPMENT 5/16/17 19 18. Broadway Improvement Project -Flora to Barker 1 Mission y Maxwell_ o Maxwell �: m a � i. _Sinta im �_ �_-- 13 m� Sharp Boone ,9Q^�.:, Desmet 'Desmet ti 90 l'O §193 Sr.adway 2021 - 2023 Extend Arterial Preliminary Engineering (PE) = $543,000 Right of Way (RW) = $500,000 Construction (CN) = $4,163,000 Total Estimated Project Cost = $5,206,000 Funding: City $ 1,042,000 Other $4,164,000 LA SPOKANE VALLEY - ECONOMIC DEVELOPMENT 5/16/17 20 20. Barker -Euclid to Trent S VALLEY oKAN LIWrrJ Mo Mountain View Grace -'� GGrace race 2020 - 2021 Construct 3 -lane Section Preliminary Engineering (PE) = $471,000 Right of Way (RW) = $100,000 Construction (CN) = $3,613,000 Total Estimated Project Cost = $4,184,000 Funding: City $837,000 Other $3,347,000 • Buckeye LA SPOKANE VALLEY - ECONOMIC DEVELOPMENT 5/16/17 21 21. Barker - Appleway to 1-90 SPOKAN, VALLEY SPOKANE VALLEY ECONOM/C DEVELOPMENT 2021 - 2023 Construct 5 -lane Section & Intersection Improvement at Broadway Preliminary Engineering (PE) = $435,000 Right of Way (RW) = $797,000 Construction (CN) = $2,397,000 Total Estimated Project Cost = $3,629,000 Funding: City $491,000 Other $3,347,000 5/16/17 22 22. Barker -South City Limits to Appleway 2021- 2023 Construct 3 -lane Section Preliminary Engineering (PE) = $326,000 Right of Way (RW) = $26,000 Construction (CN) =$2,502,000 Total Estimated Project Cost =$2,854,000 Funding: City $386, 000 Other $2,468,000 LA SPOKANE VALLEY - ECONOMIC DEVELOPMENT 5/16/17 23 24. Argonne and 1-90 ASPOKANE VALLEY SPOKANE VALLEY - ECONOMIC DEVELOPMENT 2021- 2023 Widen Bridge & Construct Sidewalk Preliminary Engineering (PE) = $455,000 Construction (CN) = $2,274,000 Total Estimated Project Cost = $2,729,000 Funding: City $368,000 Other $2,361,000 5/16/17 24 25. Barker - Spokane River to Euclid 1 2021 2022 Construct 3 -lane Section Preliminary Engineering (PE) = $378,000 Right of Way (RW) = $25,000 Construction (CN) = $2,899,000 Total Estimated Project Cost =$3,302,000 Funding: City $632,000 Developer $29,000 Other $2,641,000 x S.. 7 paRon g " Eu�na ,LAattam3T Euclid ISPOKANE VALLEY Fairview Fairview Mountain Vow SPOKANE VALLEY — ECONOMIC DEVELOPMENT — 5/16/17 25 26. Mirabeau and Mansfield 2021 2022 Intersection Improvement Preliminary Engineering (PE) = $116,000 Right -of -Way (RW) =$100,000 Construction (CN) =$658,000 Total Estimated Project Cost =$874,000 Funding: City $73,000 Developer $332,000 Other $469,000 LA SPOKANE VALLEY - ECONOMIC DEVELOPMENT 5/16/17 26 Mansfield Montgomery Nora Maxwell _ Mission - Maxwell 27. Pines and 1-90 2021 2022 Intersection Improvement Preliminary Engineering (PE) = $271,000 Right-of-way (RW) = $300,000 Construction (CN) = $1,535,000 Total Estimated Project Cost = $2,106,000 Funding: City $237,000 Developer $369,000 Other $1, 500,000 - ECONOMIC DEVELOPMENT 5/16/17 27 30. 8th and Carnahan 2022 - 2023 Intersection Improvement Preliminary Engineering (PE) = $175,000 Right-of-way (RW) = $250,000 Construction (CN) = $1,075,000 Total Estimated Project Cost = $1,500,000 Funding: City $300,000 Other $1,200,000 LA SPOKANE VALLEY - ECONOM9C DEVELOPMENT 3/23/2017 28 - ECONONMC DEVELOPMENT 1. Sprague and Barker SPOKANE VALLEY s%yoiaar t � 1 � rs 0 2 , Riverside *Tsw,, sn hA� I +a•s! 2419 Sp rag ue [ 2018 2019 2020 2021 2022 2023 Project Description: Barker/Sprague intersection is a unsignalized 4 -way stop controlled intersection. Barker Road accesses large tracts of undevel- oped residential land. Now, after several years of slow growth during the sluggish economy the area is beginning to see strong increases in building activity. As traffic volumes increase due to development, traffic analysis indicates that an intersection improvement will be needed at this intersection in the near future. In 2018, during the design phase and during a public process a preferred solution of either a roundabout or traffic signal will be built. Benefits of Project: The Barker/Sprague intersection improvements project will install a traffic control device that will accommodate future growth for many years to come. Project Cost Estimate: Preliminary Engineering (PE) Right of Way (RW) Construction (CN) Total Estimated Project Cost = $28,000 = $12,000 = $422,000 = $462,000 2. Sullivan and Wellesley 2018 2019 2020 Proiect Description: 2021 2022 2023 A traffic signal or a multilane roundabout is needed at the intersection in order to provide safe and efficient traffic movement. Currently, during certain times of the day, traffic volumes at the Sullivan -Wellesley intersection exceed the capacity of the all -way stop -controlled intersection. Spokane County is moving forward with its Bigelow Gulch Road project which is scheduled to con- nect to Wellesley at Sullivan in 2019. When that occurs, the Sullivan Road intersection will not be able to accommodate the add- ed traffic and motorists will experience excessive delay and congestion. Benefits of the Project: 1) Reduces delay and efficiently moves traffic along the Sullivan & Wellesley corridors 2) Reduces serious, high speed crashes 3) Allows for the added traffic volumes expected with the future connection of Bigelow Gulch Road Project Cost Estimate: Right of Way (RW) = $120,000 Construction (CN) = $1,052,000 Estimated Remaining Project Cost = $1,172,000 3. Argonne—Broadway to Indiana 2018 2019 Project Description: 2020 2021 2022 2023 Argonne Road from Broadway to Indiana Avenue is a 3 -lane principal arterial. As identified in the City's Pavement Management Analysis Report, the pavement through this section is ready to receive a moderate depth hot mix asphalt overlay (1.5 to 2.5 inch- es). This project will review all existing pedestrian facilities and where deficient in terms of ADA will be updated. All broken side- walks will be replaced or restored. Benefits of Project: This project will apply a new pavement surface extending the life of the road. In addition to the road surface, all sidewalks will be field reviewed to verify that they meet current ADA requirements. Sidewalk and sidewalk ramps not meeting these requirements will be upgraded to meet the current standards. Project Cost Estimate: Construction (CN) = $570,000 Estimated Remaining Project Cost = $570,000 L 4. Barker—BNSF Grade Separation 2018 2019 2020 2021 Project Description: 2022 2023 The Project builds an interchange for Barker Road over the BNSF tracks, adds on- and off -ramps from Barker Road to Trent Avenue (SR -290), incorporates a realignment of Wellesley Ave, and provides safe passage for bikes and pedestrians across both the BNSF rail line and SR -290. Benefits of Project: Benefits of the Barker Road/BNSF Grade Separation Project : • Overall project benefit -cost ratio is 5.1 using a 3% discount rate, • Decrease transportation costs and improve long-term efficiency, reliability, and costs in the movement of workers and goods, • Enhance the access and reliability to close to 600 acres of prime, buildable industrial -zoned , • Generates approximately $2 billion in state economic output, including 9,800 new jobs (3,300 of those in Spokane Valley) and new general fund taxes ($12.3 million for City and $50.8 million for State), • Eliminates the growing risk of conflict between roadway users and trains by separating uses, would eliminates train -vehicle con- flicts, removes automobile delays, and improve the LOS for the intersection from "F" to "A", and • The addition of bike and ADA compliant pedestrian access on the overpass encourages alternative modes of transportation to nearby businesses, residences and schools. Project Cost Estimate: Preliminary Engineering (PE) Right of Way (RW) Construction (CN) Estimated Remaining Project Cost = $900,000 = $2,500,000 = $13,430,000 = $16,830,000 5. North Sullivan ITS (Intelligent Transportation System) H er oy 1 • Industrial Park D • a r Industrial Park E Industrial Park A M 7, h.0r• N y. 7 � Industrial Park B = d Industrial Park C SPOKANE VALLEY ,ew 6r.11114wr Not a LL Dalton` Euclid Mansfield +90 E290 OFF Indiana W290 pry sv E290 O.N Flora Pit Old MiS io Montgomery Nora Nora Nora s Q Indiana O J SI on Maxwell Boone Boone Sh cY-p o i • . Boon Boone 2018 Project Description: 2019 2020 20212022 2023 North Sullivan is a principal arterial serving one of the City's major industrial areas. North Sullivan Road connects a State Highway on the North (SR -290) and 1-90 to the South. North Sullivan Road directly accesses the Spokane Valley Industrial Park which ac- cesses the BNSF and UP mainline tracks. This street carries a high volume of freight. The project installs the necessary infrastructure to establish a real time communications and control system to efficiently move traffic through the North Sullivan Corridor. The project includes new conduit , junction boxes, fiber optic cable, and commu nica- tion hardware. This system will tie directly into the traffic signals at the intersections at Central Pre -Mix, Marietta, Euclid, Kiernan and Trent Ave(SR-290). The project also installs cameras along the corridor for real time traffic observation. Benefits of Project: This project benefits the City by giving the City a powerful tool to monitor and implement traffic control to efficiently move traffic. Efficient traffic movement through a corridor results in lower dust levels (PM -10), reduced travel time, and less green house gas emissions. Project Cost Estimate: Construction (CN) = $804,000 Estimated Remaining Project Cost = $804,000 6. Pines—BNSF Grade Separation 2018 2019 2020 2021 2022 2023 Project Description: Proposed solutions for the Pines Road/BNSF Railway part of the project include: • Grade -separation so that Pines Road passes under the BNSF railway • Add sidewalks and bicycle lanes to the Pines Road underpass • Lower the Pines Road/Trent Avenue (SR 290) intersection and add lane capacity • Close the University Road/BNSF at -grade crossing Benefits of the Project: • Overall project benefit -cost ratio is 5.1 using a 3% discount rate, • Decrease transportation costs and improve long-term efficiency, reliability, and costs in the movement of workers and goods, • Enhance the access and reliability to close to 600 acres of prime, buildable industrial -zoned and 170 acres of mixed-use and commercially -zoned land, • Generate approximately $1.2 billion in state economic output, including 8,700 new jobs (4,300 of those in Spokane Valley) and new general fund taxes ($8.2 million for City and $101.9 million for State), • Eliminates the growing risk of conflict between roadway users and trains by separating uses, would eliminate train -vehicle con- flicts, remove automobile delays, and improve the LOS for the intersection from "E" to "A", and • The addition of bike and ADA compliant pedestrian access on the overpass encourages alternative modes of transportation to nearby businesses, residences and schools. Project Cost Estimate: Preliminary Engineering (PE) = $880,000 Right of Way (RW) = $2,250,000 Construction (CN) = $15,565,000 Estimated Remaining Project Cost = $18,695,000 7. Sprague—Sullivan to Corbin Preservation 61 Li Valleyway Main � W Riverside a Nixon Main u: CO) = Sprague �e�}5s,ey a ` Go4.j1e1, -u 2nd 3rd • 0- 2018 1 Project Description: 2019 2020 2021 2022 2023 Sprague Road between Sullivan and Corbin was identified in the City's Pavement Preservation Analysis Report indicates that this section of Sprague needs a 3 inch hot mix asphalt overlay. Building this project in 2018 will extend the life and serviceability of Sprague Road. This project will also evaluate sidewalk, sidewalk corner ramps, and stormwater facilities and make upgrades and replacements as required. Benefits of Project: Sprague Road is the 1-90 Business Route through the City and provides access to services, commercial retail and office space, and access to high, medium, and low density residential development. Sprague allows good east and west movement of people and goods and is a vital link in providing economic vitality along one of the City's major arterials. Bus Service runs in both directions at a frequency of 15 minutes during most of the day and evening. This project is a good use of the City's money in that it provides an extended service life to a very important piece of the City's transportation infrastructure. Project Cost Estimate: Construction (CN) = $1,502,000 Estimated Remaining Project Cost = $1,502,000 8., 16., 19., 23., 28., 29., Pavement Preservation Projects Legend Pavement Condition Index Current PCI ---4-42 43-57 55-69 70 - 81 ..... TI r11... •1 1 - r -I 1 - 1 d 1 - — .1 1 r 7 - - - -- ��-; --- ! - - ; : I _a+ -E • r 1 •'1rf£ VPOKANE ALLEY 2018 2019 L 2020 2021 2022 2023 Project Description: Beginning with the 2011 budget, the City established Fund 311 - the "Pavement Preservation Fund". This fund sets aside funds each year to build pavement preservation projects. The fund is broken into these categories: Arterial and Collector Street Overlay Projects - 80% of the Pavement Preservation Fund, and Residential/Local Road Overlay and Reconstruction Projects - 20% of the Pavement Preservation Fund. Pavement Preservation Projects will be determined for each of the program years using the results of the Pavement Management Analysis Report, site visits, further geotechnical engineering and pavement studies, and citizen complaints. A project list will be developed each year and included in the City's yearly budget. Benefits of Project: Pavement preservation projects when constructed at the right time is one of the most cost effective uses of City transportation funds. Monitoring and strategically spending the City's resources on its streets using a pavement management program, field sur- veys, additional geotechnical testing—coupled with experience, achieves perpetual pavements that have been shown the most cost effective method to manage an agency's transportation system. Project Cost Estimate: Preliminary Engineering (PE) Construction (CN) Total Estimated Project Cost = $1,056,000 = $12,144,000 = $13,200,000 9. Appleway Trail—Evergreen to Sullivan alleyway +a eyway _ Nixon 1 j j Nixon ? m N C Nixon G7 5 col , Uitt JE n - -gin j Main Riverside 0 Nim MP l r Riverside -Sprague Valle Riverside �)I 5th • J 6th 7th kP h 6th oth 2 [ 2018 Project Description: 2019 2020 2021 2022 2023 The City's goal is to complete the Appleway Trail across the City from Balfour Park east to Liberty Lake. The length of Trail, when complete will be about 6 miles. This project continues the Trail another mile to the East from Evergreen to Sullivan Road. The Trail will be a 12' hot mix asphalt path. The Appleway Trail project will be landscaped that will include trees and an irrigation sys- tem. The trail will include lighting, benches, architectural features and stormwater facilities. Benefits of Project: The trail accesses services such as health care, banking, postal and government services, retail services such as drug stores, super- markets, office supply stores, and restaurants. In addition, the trail provides access to multifamily housing and single family hous- ing along the corridor. Employers such as the Numerica Corporate Offices, Monaco Enterprises, H & H Molds, and various retail services will allow walkers and bikers to access jobs. Project Cost Estimate: Preliminary Engineering (PE) Construction (CN) Total Estimated Project Cost = $164,000 = $1,535,000 = $1,699,000 10. Appleway Trail City Hall to University 2018 2019 1 2020 2021 2022 2023 Project Description: The City's goal is to complete the Appleway Trail across the City from Balfour Park east to Liberty Lake. The length of Trail, when complete will be about 6 miles. This project continues the Trail another % mile from Balfour Park to University Road. The Trail will be a 12' hot mix asphalt path. The Appleway Trail project will be landscaped that and include trees and an irrigation system. The trail will include lighting, benches, architectural features and stormwater facilities. The Appleway Trail from University to Balfour Park connects the University City Mall, Balfour Park, and the City's future City Hall to the Appleway Trailhead at University. Benefits of the Project: This project is probably one of the most important components of the entire Appleway Trail project in that it connects walkers and bikers to shopping, a park, municipal government, and possibly a County/City library. Also, this portion of the trail would con- nect people to the Spokane Transit Authority's Transit Center, giving people the option to use the bus to work, shop, play, and conduct their business here in Spokane Valley. The Trail provides facilities for healthy lifestyles giving people the opportunity to walk and ride bikes in a safe urban environment. Project Cost Estimate: Preliminary Engineering (PE) = $110,000 Right of Way (RW) = $120,000 Construction (CN) = $520,000 Total Estimated Project Cost = $750,000 11. Argonne—Indiana to Montgomery 164, ASPOKANE co Shannon c Nora 9 25 [ 2018 2019 2020 2021 2022 2023 Project Description: Argonne Road from Indiana to Montgomery Avenues is about a 1/4 mile (1400'), 7 -lane asphalt concrete pavement that has ade- quate capacity for the traffic that is there today and expected traffic that will use the facility over the next 20 years. But the road is quickly failing and has gone past the point where pavement preservation is an option. A full reconstruction is required. The solution is to fully reconstruct this roadway by rebuilding the base and constructing a thick structural reinforced Portland ce- ment concrete pavement surface. In addition, all pedestrian sidewalks and wheelchair ramps will be upgraded to meet ADA re- quirements. Benefits of Project: The City of Spokane Valley's Pavement Management Analysis Report (PMAR) allows staff to be good stewards by providing up-to- date roadway condition information when selecting projects. The PMAR has identified Argonne Road as a reconstruct. With the high amount of traffic on this street and the high maintenance dollars being spent to maintain this roadway it makes sense to invest in reconstructing this roadway using concrete rather than continuing to spend scarce resources trying to preserve it. Pav- ing this street with concrete will provide a long design life. Project Cost Estimate: Preliminary Engineering (PE) = $512,000 Construction (CN) = $6,200,000 Total Estimated Project Cost = $6,712,000 12. Coleman 4th to 2nd [ 2018 Project Description: 2019 2020 2021 2022 2023 The Coleman Sidewalk project will fill a gap in the sidewalk system from the Eagle Peak School to transit facilities on Appleway Boulevard and Sprague Avenue. Eagle Peak School is a special needs school staffed by over 30 professionals serving approximate- ly 100 students. This project will install about 430 lineal feet of sidewalk, curbing, and ADA compliant sidewalk ramps between 4th and 2"d Avenues along Coleman Road. Installing 430 lineal feet to fill this gap will provide more than 1,350 lineal feet of continuous sidewalk from the Eagle Peak School to permanent transit stops on Appleway Boulevard and Sprague Avenue. Benefits of Project: The absence of a safe accessible route discourages many students from non -vehicle transportation alternatives. Wheelchair bound residents in particular must travel along the edge of the roadway which increases potential vehicle -pedestrian conflicts. The transportation plan identifies sidewalk improvements for increased accessibility and installing sidewalks on streets that do not currently have any are goals of the plan. Eagle Peak School provides services to high-risk children with autism, behavior disorders, learning disabilities, and developmental delays. The staff has four mental health therapists and is a licensed mental health facility. Many of students attending Eagle Peak School use transit at Appleway and Sprague Avenue to get back and forth to school. Providing continuous sidewalks to perma- nent stops allows safe access to transit services. Project Cost Estimate: Preliminary Engineering (PE) Construction (CN) Total Estimated Project Cost = $25,000 = $145,000 = $170,000 13. Evergreen—Mission to Indiana 2018 2019 Project Description: 2020 20212022 2023 This preservation project will resurface and strengthen the existing pavement by grinding the existing surface down below the existing ruts and cracks and apply new asphalt overlay to the surface. This project provides a sealed road surface and reestablish- es roadway slopes for good drainage. This project will improve bicycle facilities on Evergreen Road over 1-90. There are bike lanes through this section of Evergreen Road but the bike lanes start and stop at the various ramp terminals and turning pockets. One of the desires for this project is to provide positive guidance for bicyclists both from the standpoint of the bike user for better wayfaring and to make it clear to the motorists to expect bicyclists and to give them the right-of-way required to negotiate such a high-speed, large roadway. Benefits of Project: This project was identified in the City's 2014 Pavement Management Analysis Report as needing a thin to moderate overlay. Streets requiring minimal treatment at the right time are selected as a priority for preservation for they provide the greatest cost benefit to the City—that is the greatest increase in life per rehabilitation dollar spent. This project benefits the City by using our limited dollars to preserve a key roadway that provides the greatest benefit for the least cost. Updating Bike Facilities over the Evergreen IC will provide positive guidance for motorists and bicyclists over 1-90. Project Cost Estimate: L Preliminary Engineering (PE) = $65,000 Construction (CN) = $591,000 Total Estimated Project Cost = $656,000 14. Mission—Flora to Barker Knox LL Nora I Augusta m a m Baldwin v Nora Nora w a) p a• 9u0`a c t U O H C7 2018 a 'S7 Michielli I� Indiana av SPOKANE VALLEY - Baddwin a � v - Augusta Allan Indiana Maxwell [ 2018 Project Description: 2019 2020 2021 2022 2023 Mission Ave from Flora Road to Barker Road will be constructed to a 2 -lane urban section with bike lanes in each direction. Mission is a minor arterial that connects the major commercial districts along Sullivan and Indiana to the North Greenacres Neighborhood and Liberty Lake. The route currently carries approximately 2,700 vehicles per day, but this is expected to significantly increase to a 20 -year projected ADT of 11,400. Benefits of Project: The project will accommodate the rapidly growing neighborhoods surrounding the project. Greenacres Park has recently been built on the south end of Long Road and a new elementary school is proposed for the SW corner of the intersection of Mission and Long. The school and the park will generate significant pedestrian traffic from the surrounding neighborhood along Mission Ave. The pro- ject also improves access to two trailheads for the Centennial Trail along the Spokane River at the north end of Flora Road and the west end of Old Mission Ave. Project Cost Estimate: Construction (CN) = $3,400,000 Estimated Remaining Project Cost = $3,400,000 15. Park—Broadway to Indiana kVA SPOKANE J VALLEY 2018 Project Description: 2019 2020 T 2021 2022 2023 This project will reconstruct the existing minor arterial to a three lane urban section. This project will also include curb, gutter, sidewalks and bike lanes. New stormwater facilities will be included in the project to capture and treat stormwater. The project also includes American's with Disabilities Act (ADA) ramps at the intersection corners to comply with the requirements outlined in Section 508 of the Rehabilitation Act. A right-of-way phase is planned for in 2017 in order to show the funding agencies that the City fully intends to pursue completing this project. The initial funding for this project for Preliminary Engineering was begun in June, 2009. Benefits of Project: The project will provide needed safety and capacity improvements to accommodate the anticipated increase in traffic between Trent (SR -290) and Broadway Ave. The traffic volume on this section of Park Road is anticipated to increase from the existing 7,200 vehicles per day to approximately 21,000 vehicles per day in 2040 according to the most recent SRTC regional traffic model. Also, Park Road is an 1-90 crossing that has adequate width to meet bike and pedestrian standards. As the bike system develops in the City, the Park Road interstate crossing and eventual Bridging the Valley BNSF Railroad and Trent Ave (SR -290) crossing, will make Park Road a more attractive bike way. Park Road bike lanes will access the Millwood Trail to the north and Sprague and Appleway Trail on the south. Project Cost Estimate: Right of Way (RW) = $162,000 Construction (CN) = $2,877,000 Estimated Remaining Project Cost = $3,039,000 17. Argonne and MuIlan at Broadway 2018 2019 2020 2021 2022 2023 Project Description: This project will reconstruct the intersections of Broadway Avenue at Argonne and Mullan Roads with a reinforced Portland ce- ment concrete pavement and provide ADA upgrades as necessary. Benefits of Project: The existing intersection is experiencing severe rutting, raveling and longitudinal cracking. Significant truck traffic continues to destroy the pavement. Preservation of the existing pavement is not an option in that the existing pavement section does not have the structural integrity to support the heavy turning trucks. To reconstruct this intersection using PCC Pavement at a de- signed depth with adequate base to support the type of traffic using it will many years of service This is the most cost effective solution and the least expensive for the taxpayer. Project Cost Estimate: Construction (CN) = $2,275,000 Estimated Remaining Project Cost = $2,275,000 18. Broadway Improvement Project—Flora to Barker ra Otd Mission Mission o U Nora Nora 10m . puto Aiug Mission Desmet M axwel I Maxwell Sharp 2 9 a a c 43 s m ' Boone o tt o..0 _. ,Y.„ Boone l yi q, .. ,... • ,1 6 Desmet I Desmet :, Cataldv h --90 Catald�0 ..▪ o 19p�Zg ..,, fsor. �,� Maxwell 1P5 Sento ada Sharp Broadway rS v 2 o s � U m Broadway a AMP U U Braadwa Springfield Alki n Q ▪ Valleywayr. ' o LY u_ Olive • a, 0 J 0 Main c U • n • 0' �QyN y , • Er rs River - 2018 2019 2020 Project Description: 2021 2022 2023 The Broadway Improvement Project between Flora and Barker Road will connect Broadway between Flora and Barker Roads and improves Broadway Avenue to a 3 -lane urban section with bike lanes, curb, gutter, sidewalks and swales. Benefits of Project: The project will provide access to large vacant parcels that have limited access because the current Broadway Avenue does not go through from Flora to Barker. Also, this project will allow those traveling east on Broadway to Barker and the interstate unre- stricted travel east of the Flora and Broadway roundabout. This project will give drivers, bikers and walkers direct access to Bark- er Road. Project Cost Estimate: Preliminary Engineering (PE) = $543,000 Right of Way (RW) = $500,000 Construction (CN) = $4,163,000 Total Estimated Project Cost = $5,206,000 20. Barker—Euclid to Trent 0 LT. 1 u r Dalton Euclid Euclid Grace Grace Euclid Mountain View ° Grace Buckeye f 2018 2019 Project Description: r 2020 2021 2022 2023 Barker Road from the Spokane River to Euclid intersection will be widened to a 3 -lane arterial with 1 lane in each direction and a middle turn lane, and will include bike lanes, sidewalks and swales. Benefits of Project: Barker Road accesses the heart of the city's industrial area and traffic is expected to grow by 38% by year 2040. Widening the road anticipates future growth and will be in place as the industrial land is developed. New bike lanes and sidewalks will extend access to Trent Ave (SR -290) and neighborhoods on the north side of the highway and east to Otis Orchards along Wellesley Avenue. Project Cost Estimate: Preliminary Engineering (PE) = $471,000 Right of Way (RW) = $100,000 Construction (CN) = $3,613,000 Total Estimated Project Cost = $4,184,000 21. Barker—Appleway to I-90 2018 2019 j_ 2020 2021 2022 2023 Project Description: Barker Road will be widened to a 5 -lane urban arterial section from Appleway to the Barker Road 1-90 interchange (IC). The east leg of Broadway Avenue will be realigned to match Broadway on the west side of Barker Road. The new intersection will either be a 2 -lane roundabout or traffic signal. Barker Road will include new bike lanes, sidewalks, and swales. Benefits of the Project: Barker Road between Appleway and the Barker Road 1-90 IC is an important arterial link. Appleway is the east end of the 1-90 Business Loop and accesses the heart of the commercial district in the City of Spokane Valley. New sidewalks and bike lanes will connect to the Appleway Trail on the south and provide a link over 1-90 to the Centennial Trail along the Spokane River. This area is ripe for development and redevelopment and this upgrade will provide good transportation facilities to facilitate that growth. Project Cost Estimate: Preliminary Engineering (PE) = $435,000 Right of Way (RW) = $797,000 Construction (CN) = $2,397,000 Total Estimated Project Cost = $3,629,000 22. Barker—South City Limits to Appleway Alki d py Olive Main � LL L _. U fl, _ _, :.. 0( —1 • 13 - t 442.1 pca.r Valie'!^!aY o $ Aaple 14:1°111%1 iycon �'=�r. _ d' Q r En E Riverside •--, • CT L1 N u SPOKANE VALLEY • 560 ¢ Sprague r Z PI . 'CS Fr, 11,1 1 1st I w w 2nd 2nd z 17 2nd 3rd c a. 3rd c 0 or ' 4th o 4thzs _ _. .__. _. . - - _ rs u 1.1.9 J a) 6 ah 0 6th ,c a CD a' m 6 _ 17 m = o 8th ? z • - 13 9th •c • E ."`^ r�e4 '1%. ' k ' -) . _ - Glee :, ..10th; 3r d Hw fith 2018 2019 2020 Project Description: 2021 2022 L 2023 The Barker Road Improvement project from the South City Limit to Appleway is about 0.80 miles long and will be widened to a 3 - lane urban section that will include bike lanes, curbs, sidewalks, and swales. Barker Road traffic is steadily increasing due to significant housing development in both the City and the County. The existing road was constructed when this section of the City was primarily rural and Barker Road was a farm to market road. In most places the road is one lane in each direction, narrow, with gravel shoulders. The drainage facilities are at a minimum with few swales. Crash rates are slowly increasing and as the area becomes more developed, crashes are expected to increase. Benefits of Project: This project will upgrade the existing road to urban standards. A new center turn lane will provide left turn refuge out of the mainline traffic. New bike and pedestrian facilities will be installed to give residences more options in transportation. Rebuilding and widening the road is expected to reduce crash rates. Project Cost Estimate: Preliminary Engineering (PE) = $326,000 Right of Way (RW) = $26,000 Construction (CN) = $2,502,000 Total Estimated Project Cost = $2,854,000 24. Argonne and I-90 SPOKANE VALLEY 2018 Project Description: 2019 2020 2021 2022 2023 Argonne Road north and south of the interchange is three lanes, except over the interstate, where Argonne Road travels over a 2 - lane bridge. This creates a bottleneck and significantly adds delay and congestion in the peak travel hours. The City recently completed the University Overpass Report that recommends adding a third lane and a sidewalk to the bridge. According to the report, adding an additional lane would significantly reduce delay through the 2040 design year. This project will add another 12 foot travel lane, a 6 foot wide shoulder and a 10 foot sidewalk to the Argonne Road bridge over I- 90. Benefits of Project: The project relieves corridor congestion and significantly reduces travel time. By 2040, according to traffic modeling, if no lane were added, the time to drive south from Trent to Mission would take about 7 minutes. By adding another lane to the bridge the same trip would take just under 2 minutes. The project supports future plans for STA's "Fly -over" Stop at Argonne Interchange when they implement the High Performance Transit Network (HPTN). Widening the bridge and adding a new 10 foot sidewalk and widened shoulder provides improved pedestrian facilities per the City's Comprehensive Plan. Project Cost Estimate: L Preliminary Engineering (PE) = $455,000 Construction (CN) = $2,274,000 Total Estimated Project Cost = $2,729,000 25. Barker—Spokane River to Euclid 2018 2019 2020 Project Description: r 2021 2022 2023 Barker Road from the Spokane River to Euclid intersection will be widened to a 3 -lane arterial with 1 lane in each direction and a middle turn lane, and will include bike lanes, sidewalks and swales. Benefits of Project: Barker Road accesses the heart of the city's industrial area and traffic is expected to grow by 38% by year 2040. Widening the road anticipates future growth and will be in place as the industrial land is developed. Adding bike lanes and sidewalks will ex- tend access to the Centennial Trail along the Spokane River, STA bus stop Route 98, and to various commercial businesses. Project Cost Estimate: Preliminary Engineering (PE) = $378,000 Right of Way (RW) = $25,000 Construction (CN) = $2,899,000 Total Estimated Project Cost = $3,302,000 26. Mirabeau and Mansfield 2018 Project Description: 2019 2020 1 2021 1 2022 2023 The Mirabeau Pkwy & Mansfield Traffic Signal project installs a new traffic signal at the intersection. New commercial develop- ment along Mirabeau Pkwy and potential development along Mansfield Avenue will increase traffic volumes at the intersection. Benefits of Project: Installing a new traffic signal at Mirabeau Pkwy & Mansfield Avenue will increase the level -of -service at the intersection from LOS "F" to "LOS" B during the AM & PM Peak Hour. A failing LOS places the burden of mitigating this condition on new development which is oftentimes cost prohibitive to new development. Installing a traffic signal at this location will encourage business to lo- cate and develop along Mirabeau Pkwy and Mansfield Avenue. Project Cost Estimate: Preliminary Engineering (PE) = $116,000 Right -of -Way (RW) = $100,000 Construction (CN) = $658,000 Total Estimated Project Cost = $874,000 27. Pines and I-90 2018 2019 2020 2021 2022 2023 I Project Description: The Indiana & Pines (SR -27) Traffic Signal project installs a new dedicated double left turn lane for eastbound left turning traffic. The left turn bays will extend east beyond the 1-90 eastbound offramp. Two traffic signals will be updated to include the added lane. In addition, new lanes will be added to the Mission and Pines intersection for east and westbound traffic. Benefits of Project: Adding new lanes and upgrading the traffic signals along Pines near the 1-90 Pines Road interchange will reduce delay and provide added capacity will reduce the bottleneck that is beginning to develop at this key interchange in the City. Project Cost Estimate: Preliminary Engineering (PE) = $271,000 Right-of-way (RW) = $300,000 Construction (CN) = $1,535,000 Total Estimated Project Cost = $2,106,000 28. 8th and Carnahan 2018 2019 2020 2021 Project Description: 2022 2023 Currently, the 8th and Carnahan Road intersection is an unsignalized intersection consisting of one lane at each leg. Currently there is an offset between the centerline for the north and south lanes by nearly 18 feet. Benefits of Project: This project realigns the 8th and Carnahan intersection so that the north and south lanes line up across from each other without an offset that will improve safety. This project will also add a new northbound left turn lane from Carnahan Road to 8th Avenue and a new westbound dedicated right turn lane onto Carnahan Road. The design also includes a bus turnout for eastbound buses, new curb, gutter and sidewalks and new stormwater facilities. Project Cost Estimate: Preliminary Engineering (PE) = $175,000 Right-of-way (RW) = $250,000 Construction (CN) = $1,075,000 Total Estimated Project Cost = $1,500,000 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 23, 2017 Check all that apply: ❑ consent ❑ old business ❑ information ['admin. report Department Director Approval: ® new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Proposed Resolution 17-011: Adoption of the 2018-2023 Six -Year Transportation Improvement Program (TIP) GOVERNING LEGISLATION: RCW 35.77.010, Perpetual advanced six-year plans for coordinated transportation program expenditures. PREVIOUS COUNCIL ACTION TAKEN: Draft 2018-2023 Six -Year Transportation Improvement Program (TIP) Information Only RCA to Council on May 2, 2017; Administrative report and discussion May 16, 2017, public hearing May 23, 2017. BACKGROUND: The City is required by RCW 35.77.010 to prepare and, after holding a public hearing, adopt a revised and extended comprehensive transportation program for the ensuing six calendar years. This plan must be submitted to the Washington State Department of Transportation by July 1, 2017. This year's TIP continues an emphasis on street preservation projects pursuant to adopted Council goals. Street preservation projects are included for each year in this six-year TIP. Staff reviewed historical funding levels for federal, state and City funds from the past five years to estimate projected funding levels available during the next six years. The Six -Year TIP is required to be financially constrained and reflect realistic expectations of annual funding levels. OPTIONS: 1) Adopt the 2018-2023 Six -Year TIP as presented, or 2) Adopt the 2018-2023 Six - Year TIP with revisions. RECOMMENDED ACTION OR MOTION: Move to approve Resolution 17-011, adopting the 2018-2023 Six -Year TIP as presented. BUDGET/FINANCIAL IMPACTS: Project costs are currently being developed in more detail for each project. The City's match on federal and state funded projects is typically between 13.5% and 20%. Projected REET funds through 2023 indicate that there are sufficient funds to provide the City's match for the recommended projects. STAFF CONTACT: Mike Basinger, Economic Development Manager Ray Wright, Traffic Engineer ATTACHMENTS: Resolution 17-011 2018-2023 Six -Year TIP DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 17-011 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ADOPTING THE 2018-2023 SIX-YEAR TRANSPORTATION IMPROVEMENT PROGRAM FOR THE CITY OF SPOKANE VALLEY, AND OTHER MATTERS RELATED THERETO. WHEREAS, to provide for the proper and necessary development of the street system within the City of Spokane Valley, the City shall, as required by State law, develop and adopt annually a Six -Year Transportation Improvement Program ("Six -Year TIP") with such program acting as a guide for the coordinated development of the City's transportation system; and WHEREAS, the Six -Year TIP of the City shall specifically set forth those projects and programs of both City and regional significance that benefit the transportation system and promote public safety and efficient vehicle movements; and WHEREAS, the Six -Year TIP shall be consistent with the City Comprehensive Plan and be adopted following one or more public hearings before the City Council; and WHEREAS, a draft copy of the Six -Year TIP was submitted to the Washington State Department of Commerce and has been reviewed and approved prior to the scheduled adoption of the TIP in accordance with RCW 36.70A.106; and WHEREAS, the City Council conducted a public hearing on May 23, 2017, for the purpose of inviting and receiving public comment on the proposed Six -Year TIP. NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County, Washington, as follows: The City Council hereby adopts the attached Six -Year TIP for the City of Spokane Valley for the purpose of guiding the design, development and construction of local and regional transportation improvements for the years 2018 through 2023. The City Clerk is directed to file the 2018-2023 Six -Year Transportation Improvement Program with the Washington State Secretary of Transportation before July 1. The TIP shall be reviewed at least annually for the purpose of determining the work to be accomplished under the program and the City transportation requirements. Adopted this 23' day of May, 2017. City of Spokane Valley L. R. Higgins, Mayor ATTEST: Christine Bainbridge, City Clerk Approved as to Form: Office of the City Attorney Resolution 17-011, Adopting Six -Year TIP OrA SPOKANE VALLEY Draft 2018 — 2023 Six Year Transportation Improvement Program (TIP) SPOKANE VALLEY City of Spokane Valley - ECONOMIC DEVELOPMENT 2018-2023 Transportation Improvement Program (TIP) Department of Public Works Funding Sources: • BR • City • CDBG • CMAQ • COM • Developers • FHWA • FMSIB • FTA • HSIP • REET • Other Fed • RCO • SRTS • SW • STA • STP(U) • TA • TIB • WSDOT Glossary & Abbreviations Bridge Replacement Program City Funds Community Development Block Grant Congestion Management/Air Quality Washington Department of Commerce Private Developer Funds Federal Highway Administration Freight Mobility Strategic Investment Program Federal Transit Authority Highway Safety Improvement Program Real Estate Excise Tax Misc. Federal Funding Sources Washington State Recreation Conservation Office Safe Routes to School City Stormwater Funds Spokane Transit Authority Surface Transportation Program (Urban) Transportation Alternatives Transportation Improvement Board Washington Department of Transportation Funding Status: • S Project Funding is Secured • P Project Funding is Planned, with the Most Probable Funding Sources Identified. Project Phases: • PE • RW • CN Preliminary Engineering Right -of -Way Construction Construction Type: • PCC Portland Cement Concrete • HMA Hot Mix Asphalt • ITS Intelligent Transportation System (Integrated Traffic Signal Control Systems) • S/VV Sidewalk A SPOKANE 2018 - 2023 AVALLEY Draft Six -Year Transportation Improvement Program - ECONOMIC DEVELOPMENT - Dollars in Thousands Project / Description / CurrentStatus Length PE RW CN Total Funding Sources 2018 2019 2020 2021 2022 2023 Total 1 Sprague / Barker Intersection Improvements P Intersection capacity improvements. Pending Barker Road Corridor Study Developer + City Partnership 0 28 12 422 462 City 33 344 377 DEV 7 78 85 Project Total 40 422 462 2 Sullivan -Wellesley Intersection Imp Project S Traffic Signal or Roundabout 0.25 0 120 1,052 1,172 City 3 155 CMAQ 17 897 County 100 158 914 100 Project Total 120 1,052 1,172 3 Argonne - Broadway to Indiana S Pavement Preservation - Grind and Overlay Funded with STP(U) funds. 0.8 0 0 570 570 City 77 77 STP(U) 493 493 Project Total 570 570 4 Barker Road / BNSF Grade Separation Project 0.5 900 2,500 13,430 16,830 City 668 270 1,080 773 2,751 P Other 432 1,730 5,320 3,611 11,093 Fed 300 300 FMSIB 1,600 1,086 2,686 Construct Grade Separation at Barker/BNSF RR/ Trent (SR290) FY09 Federal Earmark for $720K, 20% of CN (up to $10M) received from FMSIB Project Total 1,400 2,000 8,000 5,430 16,830 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances, an are not intended by the City to be relied upon by property owners or developers in making development decisions. 5/2/2017 Page 1 VA SPOKANE 2018 - 2023 VALLEY DraftSix-Year Transportation Improvement Program - ECONOMIC DEVELOPMENT - Dollars in Thousands Project / Description / Current Status Length PE RW CN Total Funding Sources 2018 2019 2020 2021 2022 2023 Total 5 North Sullivan ITS Project S Extend ITS conduit and controls along Sullivan Corridor CMAQ Funded 1.75 0 0 804 804 City 109 109 CMAQ 695 695 Project Total 804 804 6 Pines (SR27)/ BNSF Grade Seperation Project 0 880 2,250 15,565 18,695 City 955 539 1,167 P Other 450 3,235 7,004 Fed TIB 225 1,618 3,502 Pines Road underpass at Pines (SR -27) / BNSF / Trent 2,661 10,689 5,345 Project Total 1,630 5,392 11,673 18,695 7 Sprague - Sullivan to Corbin Preservation S Pavement Preservation, ADA upgrade Funded with STP(U) funds. 0.85 0 0 1,502 1,502 City 203 203 STP(U) 1,299 1,299 Project Total 1,502 1,502 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances, an are not intended by the City to be relied upon by property owners or developers in making development decisions. 5/2/2017 Page 2 AA SPOKANE 2018 - 2023 AVALLEY DraftSix-Year Transportation Improvement Program - ECONOMIC DEVELOPMENT Dollars in Thousands Project / Description / Current Status Length PE RW CN Total Funding Sources 2018 2019 2020 2021 2022 2023 Total 8 2018 Street Preservation Projects P Pavement Preservation Projects: Fund 311 Ongoing, yearly 0 176 0 2,024 2,200 City 2,200 2,200 Project Total 2,200 2,200 9 Appleway Trail - Evergreen toSullivan S Construct Shared Use Pathway along abandoned Railroad Right -of -Way 1 164 0 1,535 1,699 City 22 207 229 CMAQ 142 1,328 1,470 Project Total 164 1,535 1,699 10 Appleway Trail - City Hall to University S Extend Shared Use pathway to Balfour Park 0.5 110 120 520 750 City 102 102 TA 198 198 CMAQ 450 450 Project Total 750 750 11 Argonne Road -Indiana to Montgomery 0.25 512 0 6,200 6,712 City 102 804 906 Other 410 5,396 5,806 Reconstruct pavement in concrete; OCI Mullan to Knox 24, OCI Knox to Montgomery 35 (2014 Rpt) Project Total 512 6,200 6,712 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances, an are not intended by the City to be relied upon by property owners or developers in making development decisions. 5/2/2017 Page 3 SPOKANE 2018 - 2023 VALLEY DraftSix-Year Transportation Improvement Program - ECONOMIC DEVELOPMENT - Dollars in Thousands Project / Description / Current Status Length PE RW CN Total Funding Sources 2018 2019 2020 2021 2022 2023 Total 12 Coleman Road Sidewalk, 4th to 2nd Ave's P 0.125 25 0 145 170 City 5 29 34 Other- 20 116 136 FTA Sidewalks on one side of Coleman from 4th to 2nd Ave. Transit Access to STA bus stops. Project Total 25 145 170 13 Evergreen Resurfacing - Mission Connectorto 0.7 65 0 591 656 City 4 84 88 s Indiana STP(U) 28 540 568 Grind and inlay HMA, Bike Lane Positive Guidance thru the 1-90 EXIT 291-A Project Total 32 624 656 14 Mission Ave. - Flora Rd. to Barker Rd. (CN) S 0 0 3,400 3,400 City 680 680 TIB 2,720 2,720 Widen existing rural roadway to an urban street section to include bike lanes, curbs, sidewalks, and stormwater swales. Funded, Awarded 80% TIB Grant Funds in 11/2016. Project Total 3,400 3,400 15 Park Road #2 - Broadway to Indiana (RW &CN) P 0.75 0 162 2,877 3,039 City 22 STP(U) 140 Reconstruct to a 3 -lane section with curb, sidewalks, bike lanes and stormwater facilities PE Funding 6/2009 388 410 2,489 2,629 Project Total 162 2,877 3,039 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances, an are not intended by the City to be relied upon by property owners or developers in making development decisions. 5/2/2017 Page 4 SPOKANE 2018 - 2023 VALLEY DraftSix-Year Transportation Improvement Program - ECONOMIC DEVELOPMENT - Dollars in Thousands Project / Description / Current Status Length PE RW CN Total Funding Sources 2018 2019 2020 2021 2022 2023 Total 16 2019 Street Preservation Projects P Pavement Preservation Projects: Fund 311 Ongoing, yearly 0 176 0 2,024 2,200 City 2,200 2,200 Project Total 2,200 2,200 17 Broadway @ Argonne/Mullan Concrete p Intersections (CN Only) Reconstruct intersections in concrete pavement ROW Obligated 11/2013 0 0 0 2,275 2,275 City 307 307 Other 1,968 1,968 Project Total 2,275 2,275 18 Broadway Improvement Project- Flora to p Barker 0 543 500 4,163 5,206 City 159 883 1,042 TIB 634 3,530 4,164 Extend Broadway arterial to Barker Rd, Realign Broadway connection east of Barker 3 -Lane Urban Section Project Total 793 4,413 5,206 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances, an are not intended by the City to be relied upon by property owners or developers in making development decisions. 5/2/2017 Page 5 VA SPOKANE 2018 - 2023 VALLEY DraftSix-Year Transportation Improvement Program - ECONOMIC DEVELOPMENT - Dollars in Thousands Project / Description / Current Status Length PE RW CN Total Funding Sources 2018 2019 2020 2021 2022 2023 Total 19 2020 Street Preservation Projects 0 176 0 2,024 2,200 City 2,200 2,200 P Pavement Preservation Projects: Fund 311 Ongoing, yearly Project Total 2,200 2,200 20 Barker Rd - Euclid to Trent Road P Reconstruct Barker to 3 -lane urban section 0.75 471 100 3,613 4,184 City 114 723 837 TIB 457 2,890 3,347 Project Total 571 3,613 4,184 21 Barker Rd Improvement Project - Appleway to I- 0.28 435 797 2,397 3,629 City 167 324 491 p 90 STP(U) 1,065 2,073 3,138 Widen and improve to 5 -lane urban section, Roundabout @ Broadway, Realign east leg of Broadway Project Total 1,232 2,397 3,629 22 Barker Rd Improvements - South City Limits to 0.81 326 26 2,502 2,854 City 46 340 386 p Appleway TIB 293 2,175 2,468 Widen and Improve roadway to 3 -lane urban section Project Total 339 2,515 2,854 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances, an are not intended by the City to be relied upon by property owners or developers in making development decisions. 5/2/2017 Page 6 SPOKANE 2018 - 2023 VALLEY DraftSix-Year Transportation Improvement Program ECONOMIC DEVELOPMENT - Dollars in Thousands Project / Description / Current Status Length PE RW CN Total Funding Sources 2018 2019 2020 2021 2022 2023 Total 23 2021 Street Preservation Projects P Pavement Preservation Projects: Fund 311 Ongoing, yearly 0 176 0 2,024 2,200 City 2,200 2,200 Project Total 2,200 2,200 24 Argonne Rd & 1-90 IC Bridge Widening P Widen Argonne Rd Bridge to 3 Lanes, SB. New 12' sidewalks. 0.1 455 0 2,274 2,729 City 61 307 368 Other 394 1,967 2,361 Project Total 455 2,274 2,729 25 Barker Rd Improvement Project -Spokane p River to Euclid Reconstruct and widen to 3 -lane urban section Developer Funds Rec'd 6/2014, $29,500 0.53 378 25 2,899 3,302 City 52 580 632 TIB 322 2,319 2,641 DEV 29 29 Project Total 403 2,899 3,302 26 Mirabeau/Mansfield Intersection Improvements P Intersection Capacity Improvements 0 110 100 560 770 City 15 76 91 CMAQ 95 484 579 Project Total 160 610 770 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances, an are not intended by the City to be relied upon by property owners or developers in making development decisions. 5/2/2017 Page 7 LA SPOKANE 2018 - 2023 VALLEY DraftSix-Year Transportation Improvement Program - ECONOMIC DEVELOPMENT - Dollars in Thousands Project / Description / Current Status Length PE RW CN Total Funding Sources 2018 2019 2020 2021 2022 2023 Total 27 Pines 1-90 IC, City Intersection Imp Project P 0 250 300 1,300 1,850 Intersection Capacity Improvement for City Intersections along Pines @ Indiana, EB Ramp & Mission City CMAQ 54 196 250 346 1,254 1,600 Project Total 400 1,450 1,850 28 2022 Street Preservation Projects P Pavement Preservation Projects: Fund 311 Ongoing, yearly 0 176 0 2,024 2,200 City 2,200 2,200 Project Total 2,200 2,200 29 2023 Street Preservation Projects P Ongoing, yearly 0 0 0 2,024 2,200 City 2,200 2,200 Project Total 2,200 2,200 30 8th and Carnahan Intersection Imp Project P Intersection Capacity Improvements 0 175 250 1,075 1,500 City Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances, an are not intended by the City to be relied upon by property owners or developers in making development decisions. 5/2/2017 Page 8 425 1,075 1,500 Project Total 425 1,075 1,500 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 23, 2017 Department Director Approval: Check all that apply: ❑ consent n old business ® new business ❑ public hearing n information n admin. report ❑ pending legislation AGENDA ITEM TITLE: Second Reading Proposed Ordinance 17-007 — street vacation of McMillan Road and unnamed right-of-way. GOVERNING LEGISLATION: Spokane Valley Municipal Code (SVMC) 22.140; RCW 35A.47.020 and Chapter 35.79 RCW. PREVIOUS COUNCIL ACTION TAKEN: At the February 21, 2017 City Council meeting, a public hearing date was set with the Planning Commission for March 23, 2017. On April 25, 2017, City Council heard an administrative report on the proposed street vacations. On May 9, 2017, City Council voted to move forward to an ordinance second reading. BACKGROUND: On February 21, 2017 the City Council passed Resolution 17-004 initiating the vacation of two unimproved rights-of-way (ROW), appearing to have been dedicated by the West Farms Irrigated Tracts No. 1 Plat in 1911. The ROW widths are 30 feet on McMillan Street and 16 feet on the unnamed ROW. The vacation of McMillan Street is approximately 59,906 square feet and the unnamed ROW vacation is approximately 26,475 square feet. The vacations will remove physical barriers that may impede future development. The intent is to allow underutilized industrial land to be considered for future development. This request is being initiated as part of the City's Economic Development Program. The rights-of-way, as they currently exist, are not needed and limit the usability of the adjacent parcels. Adequate vehicular access will be provided at the time of development. The area of the McMillan ROW vacation is located northeast of the intersection of Barker Road and Euclid Avenue adjacent to five parcels (55053.0118, 55053.0119, 55053.0113, 55053.0114 and 55053.0115) and the unnamed ROW vacation is located between three parcels in the City (55053.0113, 55053.0114 and 55053.0115) and two parcels located in Spokane County (55054.9018 and one parcel with three numbers 55055.9070, 55055.9071 and 55055.9072). The Planning Commission conducted a study session on March 9, 2017 and a public hearing on March 23, 2017. Following deliberations, the Planning Commission voted five to zero to recommend approval of the proposed street vacations. The findings and recommendations were approved by the Planning Commission on April 13, 2017. On April 25, 2017 an administrative report was presented to City Council followed by first reading of Ordinance 17-007 on May 9, 2017. SVMC 22.140.040 directs City Council to consider the Planning Commission's findings, conditions and limitations appropriate to preserve the public use or benefit, the division of the vacated right-of-way among abutting property owners, and whether to require compensation for the right-of-way and when it is to be paid. RCW 35.79.040 requires abutting owners to receive half of the right-of-way, except where the right-of-way was part of a plat and the plat owner did not own land outside of the plat. That is what occurred and the City is relying on the exception to transfer all of the property of the unnamed ROW to the abutting parcels within the City. RCA 2"d Ordinance Reading for STV -2017-0002 Page 1 of 2 Council passed Resolution 07-009 adopting policies for imposing vacation charges. Section 1.4 of Resolution 07-009 allows City Council to deviate from this policy if it is determined the public interest is better served. On April 25, 2017 City Council indicated that no compensation will be required. OPTIONS: Move to approve with or without amendments. RECOMMENDED ACTION OR MOTION: Move to approve Ordinance No. 17-007. BUDGET/FINANCIAL IMPACTS: None. STAFF CONTACT: John Hohman, Deputy City Manager and Karen Kendall, Planner ATTACHMENTS: 1. Draft Ordinance No. 17-007 2. Signed Planning Commission Findings and Recommendation 3. Staff Report and Recommendation to the Planning Commission 4. Approved Planning Commission Meeting Minutes March 9, 2017 5. Approved Planning Commission Meeting Minutes March 23, 2017 6. Draft Planning Commission Meeting Minutes April 13, 2017 RCA 2"d Ordinance Reading for STV -2017-0002 Page 2 of 2 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 17-007 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY WASHINGTON, PROVIDING FOR A RIGHT-OF-WAY VACATION OF APPROXIMATELY 59,906 SQUARE FEET OF MCMILLAN ROAD LOCATED BETWEEN PARCELS 55053.0118, 55053.0119, 55053.0113, 55053.114, AND 55053.0115, PROVIDING FOR A RIGHT-OF-WAY VACATION OF APPROXIMATELY 26,475 SQUARE FEET OF UNNAMED RIGHT-OF-WAY LOCATED BETWEEN PARCELS 55053.0113, 55053.0114 AND 55053.0115 AND THE CITY BORDER, AND PROVIDING FOR OTHER MATTERS PROPERLY RELATING THERETO. WHEREAS, on February 21, 2017, the City Council passed Resolution 17-004 initiating the vacation of approximately 59,906 square feet of McMillan Road and approximately 26,475 square feet of unnamed right-of-way; and WHEREAS, on February 21, 2017, the City Council by Resolution 17-005 set a public hearing date for March 23, 2017 with the Planning Commission; and WHEREAS, on March 23, 2017, the Planning Commission held a public hearing; and WHEREAS, following the hearing, the Planning Commission found that the notice and hearing requirements of Spokane Valley Municipal Code (SVMC) 22.140.020 had been met; and WHEREAS, the Planning Commission findings and minutes have been filed with the City Clerk as part of the public record supporting the vacations; and WHEREAS, none of the property owners abutting the property to be vacated filed a written objection to the proposed vacation with the City Clerk; and WHEREAS, pursuant to chapter 22.140 SVMC, upon vacation of the roads, the City shall transfer the vacated property to abutting property owners, the zoning district designation of the properties adjoining the street shall attach to the vacated property, a record of survey shall be submitted to the City, and all direct and indirect costs of title transfer to the vacated street shall be paid by the proponent or recipient of the transferred property. In this particular case, the vacated McMillan Road property shall be transferred to parcels 55053.0118, 55053.0119, 55053.0113, 55053.0114 and 55053.0115 and the vacated unnamed right-of-way shall be transferred to parcels 55053.0113, 55053.0114 and 55053.0115; and WHEREAS, the City Council desires to vacate the above streets pursuant to chapter 22.140 SVMC. NOW, THEREFORE, the City Council of the City of Spokane Valley, Spokane County, Washington, do ordain as follows: Section 1. Findings of Fact. The City Council makes the following findings of fact: 1. McMillan Road (McMillan ROW) and the unnamed right-of-way (Unnamed ROW, and together with McMillan ROW, the ROW) are both unimproved. The vacation is expected to have no impact on the general public as surrounding parcels currently do not use either ROW for access. 2. Both ROW consist of currently vacant land not being utilized for public access. Neither ROW is required for current or future public access. 3. There is no need for a new and different public way. 4. It is not anticipated that changes would occur in the future which would require the use of the subject right-of-way for public access. Future development may require Ordinance 17-007 - Street Vacation STV -2017-0002 Page 1 of 4 DRAFT improvements, which will be reviewed and right-of-way needs assessed at such time. 5. No objections were received for either ROW. 6. The McMillan ROW is adjacent to parcels 55053.0118, 55053.0119, 55053.0113, 55053.0114 and 55053.0115 and title shall vest in those parcels. 7. The Unnamed ROW is adjacent to parcels 55053.0113, 55053.0114 and 55053.0115 and the City border. The three parcels and the Unnamed ROW are within the same plat. Pursuant to Christian v. Purdy, 60 Wn. App. 798 (1991), there is an exception to the statutory requirements for abutting owners receiving one-half of the vacated right-of-way where the vacated right-of-way was originally dedicated as part of a plat and lies wholly within the boundaries of the platted land and the dedicator owns no land outside of the plat. Accordingly, in compliance with Christian, the title shall vest in those parcels. 8. Resolution 07-009 was adopted pursuant to RCW 35.79.030 to set the City's policy for imposing vacation charges. Pursuant to Section 1 of Resolution 07-009: 1. The cost for property received as a result of a vacation initiated by an adjacent property owner shall equal 50% of the appraised value of the vacated property received. a. The appraised value shall be the same as the value of an equivalent portion of property adj acent to the proposed vacation as established by Spokane County Assessor at the time the matter is considered by the City Council. b. If the value of adjacent properties differs, than the average of the adjacent property values per square foot will be used; and 2. The Council shall reserve the right to deviate from this policy upon the adoption of written findings that demonstrate that the public interest shall be best served by an alternate approach. The proposed vacation of the McMillan ROW and Unnamed ROW were initiated by the City. Neither ROW is improved and neither ROW is used and anticipated to be used for public access. Based on this assessment, the City does not seek payment for the vacated rights-of- way. Section 2. Property to be Vacated. Based upon the above findings and in accordance with this Ordinance, the City Council does hereby vacate the street or alley which is incorporated herein by reference, legally described as follows and shown in Exhibits A and B attached: Road Vacation Description "A" (McMillan ROTO Beginning at the northwest corner of Tract 2 of Plat No. 1 of West Farms Irrigated Tracts per plat thereof filed in Book "0" of Plats, Page 37, Records of Spokane County, Washington, being located in the southwest'/ of Section 5, Township 25, North, Range 45 East of the Willamette Meridian in the City of Spokane Valley Washington; Thence southerly along the westerly boundary of Tracts 2, 7, 10, and 15 a distance of 1992.91 feet to the southwest corner of said Tract 15; thence southwesterly a distance of 30.90 feet to the southeasterly corner of Tract 14; thence northerly along the easterly boundary of Tracts 14, 11, 6 and 3, a distance of 2000.80 feet to the northeasterly corner of said Tract 3; thence easterly a distance of 30.00 feet closing on the northwest corner of said Tract 2 and the point of beginning containing 59,906 square feet. Road Vacation Description "B" (Unnamed ROW) Beginning at the northeast corner of Tract 1 of Plat No. 1 of West Farms Irrigated Tracts per Plat thereof filed in Book "0" of Plats, Page 37, Records of Spokane County, Washington, being located Ordinance 17-007 - Street Vacation STV -2017-0002 Page 2 of 4 DRAFT in the southwest'/ of Section 5, Township 25, North, Range 45 East of the Willamette Meridian in the City of Spokane Valley Washington; Thence southerly along the easterly boundary of tracts 1, 8, and 9 a distance of 1656.77 feet to the southeast corner of said Tract 9; thence northeasterly along the prolongation of the south line of said Tract 9, a distance of 16.48 feet to a point on the north -south mid-section line of said Section 5; thence northerly along said mid-section line, a distance of 1652.56 feet to the intersection of said mid-section line with the north line of said Tract 1, extended easterly; thence westerly a distance of 16.00 feet closing on the northeast corner of said Tract 1 and the point of beginning, containing 26,475 square feet. Section 3. Division of Property to be Vacated. Pursuant to RCW 35.79.040 and SVMC 22.140.040(C), the vacated portion of the street or alley shall belong to the abutting property owners, one- half to each, unless factual circumstances otherwise dictate a different division and distribution of the street or alley to be vacated. The McMillan ROW to be vacated shall be divided amongst parcels 55053.0118, 55053.0119, 55053.0113, 55053.0114 and 55053.0115 as recorded in the record of survey which shall be created and recorded with Spokane County as required pursuant to SVMC 22.140.090. The Unnamed ROW to be vacated shall be divided amongst parcels 55053.0113, 55053.0114 and 55053.0115 as recorded in the record of survey which shall be created and recorded with Spokane County as required pursuant to SVMC 22.140.090. Section 4. Zoning. The zoning designation for the vacated property shall be the designation attached to the adjoining properties as set forth within the respective property or lot lines. The City Manager or designee is authorized to make this notation on the official Zoning Map of the City. Section 5. Conditions of Vacation. The following conditions shall be fully satisfied for each ROW prior to the transfer of title by the City. 1. The vacated property shall be transferred into the abutting parcels (55053.0118, 55053.0119, 55053.0113, 55053.0114 and 55053.0115 for McMillan ROW and 55053.0113, 55053.0114 and 55053.0115 for Unnamed ROW) as shown on the record of survey created and recorded with Spokane County Auditor's Office pursuant to condition 6. 2. Following the City Council's passage of the Ordinance approving the street vacation, a record of survey of each of the areas to be vacated, prepared by a registered surveyor in the State of Washington, including an exact metes and bounds legal description, and specifying any and all applicable easements for construction, repair and maintenance of existing and future utilities and services, shall be completed. 3. The surveyor shall locate a monument at the intersection of the centerline of each of the vacated rights-of-way with each street or right-of-way in accordance with the standards established by the Spokane Valley Street Standards. 4. All direct and indirect costs of title transfer of the vacated ROWs from public to private ownership, including but not limited to, title company charges, copying fees, and recording fees shall be paid by the City. 5. The zoning district designation of the properties adjoining each ROW to be vacated shall be automatically extended to the center of such vacation, and all area included in each of the vacations shall then and henceforth be subject to all regulations of the industrial district. The adopting Ordinance shall specify this zoning district extension inclusive of the applicable zoning district designations. Ordinance 17-007 - Street Vacation STV -2017-0002 Page 3 of 4 DRAFT 6. The record of survey and certified copy of the Ordinance shall be recorded by the City Clerk in the office of the Spokane County Auditor. 7. All conditions of City Council authorization shall be fully satisfied prior to any transfer of title by the City. Section 6. Closing. Following satisfaction of the above conditions, the City Clerk shall record a certified copy of this Ordinance in the office of the County Auditor, and the City Manager is authorized to execute and finalize all necessary documents in order to complete the transfer of the property identified herein. Section 7. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 8. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City of Spokane Valley as provided by law. PASSED by the City Council this day of May, 2017. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 17-007 - Street Vacation STV -2017-0002 Page 4 of 4 POINT OF BEGINNING -A_ APN 55053.0118 APN 55053.0113 30.00' 3 2 PLAT O. 1 \ WEST iRIVIS IRRIGATED TRA TS -I- - --a APN 55053.0114 01 01 6 °I 0 co 11 0 0 0 0 30' 7 ROAD VACATION AREA = 59,906 SF 1,3 APN 55053.0115 APN 10 55053.0115- — 15 14 0 0 0. ROAD VA CA TIO EXHIBIT APN 55053.0119 30.90' 150 300 9) Founded 1946 impson Engineers, Inc. 600 1111111M11 CIVIL ENGINEERS & LAND SURVEYORS 2:2158 PM PDT cts \16501-17000\16607-CDSV \ clwg \16507-CDSV.dwg 0 0 N. 909 ARGONNE ROAD, SPOKANE VALLEY WA., 99212-2789 PHONE (509) 926-1322 FAX (509) 926-1323 1 POINT OF BEGINNING 16.00' I1 APN 55053.0113 APN 55053.0114 IROAD VACATION AREA = 26,475 SF ' NORTH -SOUTH 8 , /MID-SECTION LINE APN 55053.0115 I 9 y \ 16.48' I 150 300 ROAD VACATION EXHIBIT 600 CIVIL ENGINEERS & LAND SURVEYORS �impson En neers Inc. 9 Founded 1946 )9 58 PM PDT P \Projects\165C1-17000\16607-COSY\dwg\16607-COSV.dwg 4/4/2017 N, 909 ARGDNNE ROAD, SPOKANE VALLEY WA,, 99212-2789 PHONE (509) 926-1322 FAX (509) 926-1323 I 1 FINDINGS AND RECOMMENDATIONS OF THE SPOKANE VALLEY PLANNING COMMISSION April 13, 2017 The following findings are consistent with the Planning Commission's decision to recommend approval of File No. STV -2017-0002, vacating McMillan Street and unnamed right-of-way. A. Background: 1. Chapter 22.140 of the Spokane Valley Municipal Code (SVMC), governing street vacations, was adopted in September 2007 and became effective on October 28, 2007. 2. The City -initiated street vacation, STV -2017-0002, proposes to vacate 1,975 by 30 feet of McMillan Street and 1,657 by 16 feet of unnamed right-of-way. 3. The Planning Commission held a public hearing on March 23, 2017 and recommended conditional approval of the street vacation (STV -2017-0002) to City Council. B. Planning Commission Findings: Compliance with SVMC 22.140.030 Planning Commission review and recommendation Finding(s): 1. Whether a change of use or vacation of the street or alley will better serve the public? The area proposed to be vacated is unimproved. The vacation is expected to have no impact on the general public as surrounding parcels currently do not use ROW for access. 2. Whether the street or alley is no longer required for public use or public access? The subject ROW is currently vacant land not being utilized for public access and is not required for current or future public access. 3. Whether the substitution of a new and different public way would be more useful to the public? There is no need for a new and different public way. 4. Whether conditions may so change in the future as to provide a greater use or need than presently exists? It is not anticipated that changes would occur in the future which would require the use of the subject right-of-way for public access. Future development may require improvements, which will be reviewed and right-of-way needs assessed at such time. 5. Whether objections to the proposed vacation are made by owners of private property (exclusive of petitioners) abutting the street or alley or other governmental agencies or members of the general public? No objections were received. Findings and Recommendations of the Spokane Valley Planning Commission STV -2017-0002 Page 1 of 2 C. Conclusions: The findings confirm criteria set forth in SVMC 22.140.030 have been met. D. Recommendation: Planning Commission recommends City Council approve the vacation of 1,975 by 30 feet of McMillan Street and 1,657 by 16 feet of unnamed right-of-way: 1. The vacated property shall be transferred into the abutting parcels (55053.0118, 55053.0119, 55053.0113, 55053.0114 and 55053.0115) as shown on the record of survey created and recorded with Spokane County Auditor's Office pursuant to condition 5. 2. Following the City Council's passage of the Ordinance approving the street vacation, a record of survey of the area to be vacated, prepared by a registered surveyor in the State of Washington, including an exact metes and bounds legal description, and specifying any and all applicable easements for construction, repair and maintenance of existing and future utilities and services, shall be completed. 3. The surveyor shall locate a monument at the intersection of the centerline of the vacated right-of-way with each street or right-of-way in accordance with the standards established by the SVSS. 4. The zoning district designation of the properties adjoining the street to be vacated shall be automatically extended to the center of such vacation, and all area included in the vacation shall then and henceforth be subject to all regulations of the industrial district. The adopting Ordinance shall specify this zoning district extension inclusive of the applicable zoning district designations. 5. The record of survey and certified copy of the Ordinance shall be recorded by the City Clerk in the office of the Spokane County Auditor. 6. All conditions of City Council authorization shall be fully satisfied prior to any transfer of title by the City. pproved • s 13t1' day of April, 2 Heath r Graham, airman ATTEST ci-G,0 #4.? Deanna Horton, Administrative Assistant Findings and Recommendations of the Spokane Valley Planning Commission STV -2017-0002 Page 2 of 2 trirr por�kane 4,00.01Valley COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT PLANNING DIVISION STAFF REPORT AND RECOMMENDATION FILE No: STV -2017-0002 STAFF REPORT DATE: March 14, 2017 FILE NO: STV -2017-0002 PROPOSAL DESCRIPTION: Request to vacate 1,975 feet of McMillan Street in length by 30 feet in width and 1,657 feet in length of unnamed right-of-way by 16 feet in width. STAFF PLANNER: Karen Kendall, Planner, Community & Economic Development Department PROPOSAL LOCATION: The area of vacation is located northeast of the intersection of Barker Road and Euclid Avenue adjacent to five parcels (55053.0118, 55053.0119, 55053.0113, 55053.0114 and 55053.0115) and two parcels located in Spokane County (55054.9018 and one parcel with three numbers 55055.9070, 55055.9071 and 55055.9072), further located in the SW quarter of Section 9, Township 25 North, Range 45 East, Willamette Meridian, Spokane Valley, Washington BACKGROUND: On February 21, 2017 the City Council passed Resolution 17-004 initiating the vacation of two unimproved rights-of-way (ROW), appearing to have been dedicated by the West Farms Irrigated Tracts No. 1 Plat in 1911. The ROW width is 30 feet on McMillan Street and 16 feet on the unnamed secondary ROW. The vacation of McMillan Street is approximately 59,250 square feet and approximately 26,512 square feet of ROW. The vacation will remove physical barriers that may impede future development. The intent is to allow underutilized industrial land to be considered for future development. This request is being initiated as part of the City's Economic Development Program. The rights of ways, as they currently exist, are not needed and limit the usability of the adjacent parcels. The proposed vacation will eliminate public ROW access to parcel 55053.0114 Pursuant to Spokane Valley Municipal Code (SVMC) 20.20.090.F states "Every lot shall have direct access to a paved public street, private street, or an easement for a private driveway." The owner may consolidate the parcels, reconfigure the parcels with a Boundary Line Adjustment, or create an easement for access as proposed in the recommended conditions. Adequate vehicular access will be provided at the time of development. APPROVAL CRITERIA: 1. SVMC — Title 20 (Subdivision Regulations) 2. SVMC — Title 21 (Environmental Controls) 3. SVMC — Title 22 (Street Vacations) 4. City of Spokane Valley Street Standards Staff Report and Recommendation STV -2017-0002 Page 1 of 4 March 14, 2017 ATTACHMENTS: Exhibit 1: Vicinity Map Exhibit 2: Aerial Map Exhibit 3: Resolution 17-004 Exhibit 4: Notice of Public Hearing Exhibit 5: Agency Comments Exhibit 6: Public Comment I. PROPERTY INFORMATION Size and Characteristics of proposed vacation: The ROW area is approximately 59,250 square feet of an unimproved section of McMillan Street and approximately 26,512 square feet of an unimproved section of unnamed ROW. McMillan Street is part of a field actively farmed and the secondary unnamed ROW is used as an access point between the farm fields. Adjacent Comprehensive Plan Designation: Industrial (I) Zoning Adjacent to ROW: Industrial (I) Adjacent Land Use(s): All five parcels abutting the two ROW are vacant. II. STAFF ANALYSIS OF STREET VACATION PROPOSAL A. COMPLIANCE WITH SPOKANE VALLEY MUNICIPAL CODE (SVMC) TITLE 22.140.030 Findings: 1. Whether a change of use or vacation of the street or alley will better serve the public? The area proposed to be vacated is unimproved. The vacation is expected to have no impact on the general public as surrounding parcels currently do not use ROW for access. 2. Whether the street or alley is no longer required for public use or public access? The subject ROW is currently vacant land not being utilized for public access and is not required for current or future public access. 3. Whether the substitution of a new and different public way would be more useful to the public? There is no need for a new and different public way. 4. Whether conditions may so change in the future as to provide a greater use or need than presently exists? It is not anticipated that changes would occur in the future which would require the use of the subject right-of-way for public access. Future development may require improvements, which will be reviewed and right-of-way needs assessed at such time. Staff Report and Recommendation STV -2017-0002 Page 2 of 4 March 14, 2017 5. Whether objections to the proposed vacation are made by owners of private property (exclusive of petitioners) abutting the street or alley or other governmental agencies or members of the general public? No objections or public comment has been received. Conclusions: The findings confirm criteria set forth in SVMC 22.140.030 have been met. B. COMPLIANCE WITH SVMC TITLE 21 —ENVIRONMENTAL CONTROLS The Planning Division has reviewed the proposed project and has determined that the project is categorically exempt pursuant to WAC 197-11-800 and SVMC 21.20.040 from environmental review under the provisions of the State Environmental Policy Act (SEPA). III. PUBLIC COMMENTS Findings: One public comment was received following the notice of public hearing issued, mailed and posted on March 3, 2017. A Notice of Public Hearing signs was posted on the property March 2, 2017 and public hearing notices were mailed to all petitioners of the vacation the same as the three parcels abutting the two ROW on the same day. Notices were posted in the Spokane Valley Public Library, City of Spokane Valley main reception area and CenterPlace Event Center on March 3, 2017. Lastly, the notice was published in the Spokane Valley Herald and Exchange on March 3, 2017 and March 10, 2017. Staff received one public comment from the abutting property owner to the east (parcel 55055.9070), which noted no concerns. Conclusion(s): Staff concludes that adequate public noticing was conducted for STV -2017-0002 in accordance with adopted public noticing procedures. No concerns were raised in public comment received. IV. AGENCY COMMENTS Notice was provided to agencies and service providers. Comments were received from the following agencies and are attached as exhibits to this staff report. Agency Received Comments Date City of Spokane Valley Public Works Yes 3-10-17 Spokane Valley Fire District No.1 Yes 3-6-17 Spokane County Environmental Services Yes 3-9-17 Spokane County Public Works No Spokane Regional Health District No Avista Utilities Yes 3-8-17 Spokane Transit Authority No City of Spokane Valley Police Department No Century Link No Comcast No Consolidated Irrigation District Yes 3-10-17 WA Archaeology and Historic Preservation Yes 3-9-17 Staff Report and Recommendation STV -2017-0002 March 14, 2017 Page 3 of 4 Conclusion(s): Where necessary, comments have been incorporated into the recommended conditions of approval in Section V. V. OVERALL CONCLUSIONS AND FINDINGS Staff concludes that STV -2017-0002 as proposed is generally consistent, or will be made consistent, through the recommended conditions of approval based on the approval criteria stated herein. RECOMMENDATION: Approve the request to vacate 1,975 feet of McMillan Street in length by 30 feet in width and 1,657 feet in length of right-of-way by 16 feet in width, subject to the following: 1. The vacated property shall be transferred into the abutting parcels ((55053.0118, 55053.0119, 55053.0113, 55053.0114 and 55053.0115) as shown on the record of survey created and recorded with Spokane County Auditor's Office pursuant to condition 7. 2. Following the City Council's passage of the Ordinance approving the street vacation, a record of survey of the area to be vacated, prepared by a registered surveyor in the State of Washington, including an exact metes and bounds legal description, and specifying any and all applicable easements for construction, repair and maintenance of existing and future utilities and services, shall be completed. 3. The surveyor shall locate a monument at the intersection of the centerline of the vacated right- of-way with each street or right-of-way in accordance with the standards established by the SVSS. 4. The zoning district designation of the properties adjoining the street to be vacated shall be automatically extended to the center of such vacation, and all area included in the vacation shall then and henceforth be subject to all regulations of the industrial district. The adopting Ordinance shall specify this zoning district extension inclusive of the applicable zoning district designations. 5. The record of survey and certified copy of the Ordinance shall be recorded by the City Clerk in the office of the Spokane County Auditor. 6. All conditions of City Council authorization shall be fully satisfied prior to any transfer of title by the City. Staff Report and Recommendation STV -2017-0002 Page 4 of 4 March 14, 2017 Minutes Spokane Valley Planning Commission Council Chambers — City Hall March 09, 2017 I. Chair Graham called the meeting to order at 6:02 p.m. Commissioners, staff and audience stood for the pledge of allegiance. Secretary Deanna Horton took roll and the following members and staff were present: Heather Graham James Johnson Tim Kelley Mike Phillips Michelle Rasmussen Suzanne Stathos II. III. IV. V. VI. VII. Cary Driskell, City Attorney Lori Barlow, Senior Planner Karen Kendall, Planner Micki Harnois, Planner Deanna Horton, Secretary for the Commission AGENDA: Commissioner Johnson moved to accept the March 09, 2017 agenda as presented. The vote on the motion was six in favor, zero against and the motion passed. MINUTES: Commissioner Johnson moved to approve the February 09, 2017 minutes as presented. The vote on the motion was six in favor, zero against and the motion passed. Commissioner Johnson moved to approve the February 23, 2017 minutes with the following amendment, in a sentence mnid- paragraph it states "Commissioner Johnson asked what would happen to the drywell which is in the street at that location." Commissioner Johnson stated it was Commissioner Phillips who had asked this question at that time. The vote to approve the amended minutes was six in favor, zero against, the motion passes. COMMISSION REPORTS: The Commissioners had no reports. ADMINISTRATIVE REPORT: There was no administrative report. PUBLIC COMMENT: There was no public comment. COMMISSION BUSINESS: a) Public Hearing: STV -2017-0001, Street Vacation of a portion of Wilbur between Pines and Bowdish. Chair Graham stated the Commission's first business was a public hearing for STV -2017-0001. She opened the public hearing at 6:09 p.m. after reading the rules of conduct. Planner Karen Kendall gave the Commissioners an overview of STV -2017-0001, a street vacation of a portion of Wilbur Road which is between Pines and Bowdish Roads and Mission Ave and Interstate 90(I-90). Ms. Kendall explained a street vacation is the process of vacating a public right-of-way (ROW). The requested vacation is approximately 260 feet in length ranging in width from 30 to 40 feet. The three abutting parcels have the same ownership. Ms. Kendall stated staff reviews street connectivity, traffic volumes future development and access needs. The applicant's reasons for applying for the vacation are the area is unimproved, vacating it would allow for maximum use of the property, all the surrounding parcels have the same owner and there is no way to continue this road north. There have been no objections to the street vacation. Staff recommends approval of the street vacation with the conditions outlined in the staff report. Commissioner Kelley asked about the utilities which serve the open areas of I-90. Ms. Kendall stated staff received notice from Washington Dept. of Transportation stating there are services within Wilbur Road which they utilize for irrigation and power along I-90. It will be up to the property owner to coordinate with Modern Electric to make sure those services are preserved. Commissioner Johnson confirmed the applicant would incur the costs to move the drywell and inlet if needed. Having no one ivho wished to test), the Chair closed the hearing at 6.19 p.m. 2017-03-09 Planning Commission Minutes Page 2 of 3 Commissioner Johnson moved to recommend approval of STV -2017-0001 with conditions to the City Council. The vote on this motion was six in favor, zero against, the motion passed b) Study Session: STV -2017-0002, Street Vacation of a portion of McMillian Road and an unnamed Right -of -Way on the City's border. Planner Karen Kendall presented the Commissioners an overview of a City initiated street vacation located in the northeast corner of the City. The request is to vacate a portion of McMillian Road and an unnamed ROW which is only 16 feet wide along the City's eastern border along four of the parcels. The parcels are located east of Barker and north of the railroad ROW which runs north of Euclid Avenue. The surrounding parcels have the same owner and are zoned Industrial. Currently the parcels are vacant, but can be accessed by an unrnaintained railroad ROW. Parcels to the east in the County also take access from this railroad ROW. Ms. Kendall explained if the vacation is approved, one of the conditions would be to make sure the parcels are reconfigured to have access. Commissioner Stathos asked if staff was aware of the intended use of the property. Ms. Kendall noted that the city has not received any applications for the site at this time. She also stated having the public street in the middle of a large section of industrial property may hinder where development could be located on the property and require improvement of the street. City's economic development division has noted this would assist in creating a larger industrial site. City Attorney Cary Driskell stated in the City's economic development efforts, many times staff hears it is better to have an unencumbered site. Conunissioners confirmed there is not another half of ROW "on the County side of the boundary." Commission had 110 other questions. Ms. Kendall said the public hearing for the street vacation would be March 23, 2017. c) Supportive Housing: Update Planner Micki Harnois presented an update on the supportive housing topic the Commission has been working on. She highlighted that the Commission had generally agreed that they were not interested in further review of temporary supportive housing, but wanted to insure that the City code did not present any obstacles for future permanent supportive housing projects. Ms. Harnois outlined how the multifamily regulations were different prior to the Comprehensive Plan update at the end of 2016. In the Corridor Mixed Use (CMU) zone the differences were a bonus density was allowed for affordable units prior to 2016 and it had a maximum density of 22 units per acre. Under the current regulations the maximum density had been removed, and the remaining regulations were generally the same. In the Multifamily zone the difference was that a bonus density was allowed prior to the end of 2016; the density bonus regulations were eliminated in the update, primarily due to the consolidation of the medium and high density zones, and the fact that the CMU zone allows multifamily without a maximum density. A Catholic Charities project currently under construction in the City was permitted under the density bonus regulations. Ms. Harnois stated she contacted several agencies to identify possible obstacles in the code and future projects slated for the City. No one has projected projects for the City at this time. Commissioner Johnson confirmed the project in Olympia called Quixote Village was considered an encampment, not supportive housing. The Commission has reviewed the regulations and determined there are no obstacles to an organization building permanent supportive housing structures, similar to the Catholic Charities project, which resembles an apartment building. However, the Commission has determined they do not feel there is a need to change the regulations to provide for encampments, with more temporary types of structures. Commissioner Johnson stated he still feels there is a need in the community for transitional housing for the substantial homeless population in the community. Building a large permanent structure is expensive and there are limited funds to develop this type of housing. He said he felt there was a better way to serve people if there were alternatives, such as temporary encampments. Commissioner Johnson hopes that the subject can return to the Commission at a time in the future. 2017-03-09 Planning Commission Minutes Page 3 of 3 VIII, GOOD OF THE ORDER: There was nothing for the good of the order. IX. ADJOURNMENT: Commissioner Johnson moved to adjourn the meeting at 7:10 pan. The vote on the motion was unanimous in favor, motion passed. Heather Graham, Chair 4C? 'Wu Deanna Horton, Secretary P- 3 Date signed L Chair Graham called the the pledge of allegiance. present: Heather Graham James Johnson Tim Kelley Mike Phillips Michelle Rasmussen Suzanne Stathos, absent — excused Minutes Spokane Valley Planning Commission Council Chambers — City Hall March 23, 2017 meeting to order at 6:00 p.m. Commissioners, staff and audience stood for Secretary Deanna Horton took roll and the following members and staff were Cary Driskell, City Attorney Lori Barlow, Senior Planner Karen Kendall, Planner Deanna Horton, Secretary for the Commission Hearing no objections Commissioner Stathos was excused from the meeting. II. AGENDA: Commissioner Johnson moved to accept the March 23, 2017 agenda as presented. The vote on the motion was five in favor, zero against and the motion passed. III. MINUTES: Commissioner Johnson moved to approve the March 9, 2017 minutes as presented. The vote to approve the motion was five in favor, zero against, the motion passes. IV. COMMISSION REPORTS: The Commissioners had no reports. V. ADMINISTRATIVE REPORT: There was no administrative report. VI. PUBLIC COMMENT: There was no public comment. VII. COMMISSION BUSINESS: a) Public Hearing: STV -2017-0002, Street Vacation of a portion of McMillian Road and an unnamed Right -of -Way on the City's border. Chair Graham opened the public hearing at 6:04 p. n. Planner, Karen Kendall presented the Commissioners an overview of a City initiated street vacation located in the northeast corner of the City. The request is to vacate a portion of McMillian Road 30 feet in width and an unnamed ROW 16 feet in width along the City's eastern border. The parcels are located east of Barker and north of the railroad ROW which runs north of Euclid Avenue. The surrounding parcels have the same owner and are zoned Industrial. Currently the parcels are vacant.. It is recommended to approve the vacation with conditions. Having no one who wished to testify, Chair Graham closed the public hearing at 6:10 p.m. Commissioner Johnson moved to recommend approval of STV -2017-002. This motion was approved five in favor, zero against. b) Findings of Fact: STV -2017-0002, Street Vacation of a portion of Wilbur between Pines and Bowdish. Ms. Kendall presented the staff report and the Planning Commission's Findings of Fact based on the public hearing for STV -2017-0001, from the March 9, 2017 public hearing. Commissioner Johnson moved to approve the Planning Commission findings for STV -2017-0001. The vote on this motion was five in favor, zero against, the motion passed. c) Update on items to come: Senior Planner Lori Barlow gave a brief overview of items which staff had recently given to the City Council. City Council would like to investigate the possibility of allowing shipping containers as storage on residential property. Both Spokane and Spokane County do allow them. Concerns which were raised where aesthetics, and the possibility of the containers having had hazardous materials in them. Commissioner Graham clarified this would only be considered for an above ground installation. There is a renewed interest in urban farming and 2017-03-23 Planning Commission Minutes Page 2 of 2 animal keeping. The some of the subjects which have come up are, reducing water usage by collection of rain water and gray water for irrigation, this is regulated by the Dept. of Ecology. Composting toilets cannot be substituted if you can connect to city sewer. Selling produce which someone grows in their own yard is allowed by state statue. Council would like to allow smaller animals to be allowed on smaller lots. Currently other than chickens, animals are only allowed on Iots consisting of one acre or more. The City of Spokane and Spokane County allow smaller animals on some lots based on height and weight. Staff will be bringing forward discussion for review by the Planning Commission. VIII. GOOD OF THE ORDER: There was nothing for the good of the order. IX. ADJOURNMENT: Commissioner Johnson moved to adjourn the meeting at 6:28 p.m. The vote on the motion was unanimous in favor, motion passed. 1//// 3/Ze / 4J -feather Graham, Chair Date signed kv-I6*6 Deanna Horton, Secretary Minutes Spokane Valley Planning Commission Council Chambers — City Hall April 13, 2017 I. Vice Chair Johnson called the meeting to order at 6:00 p.m. Commissioners, staff and audience stood for the pledge of allegiance. Secretary Deanna Horton took roll and the following members and staff were present: Heather Graham, absent — excused Cary Driskell, City Attorney James Johnson Lori Barlow, Senior Planner Tim Kelley Micki Harnois, Planner Mike Philips Michelle Rasmussen Suzanne Stathos Matt Walton Deanna Horton, Secretary for the Commission Hearing no objections Commissioner Graham was excused from the meeting. II. AGENDA: Commissioner Rasmussen moved to accept the April 13, 2017 agenda as presented. The vote on the motion was six in favor, zero against and the motion passed. III. MINUTES: Commissioner Rasmussen moved to approve the March 23, 2017 minutes as presented. The vote to approve the motion was six in favor, zero against, the motion passes. IV. COMMISSION REPORTS: Commissioner Johnson welcomed new member Matt Walton to the Commission. V. ADMINISTRATIVE REPORT: There was no administrative report. VI. PUBLIC COMMENT: There was no public comment. VII. COMMISSION BUSINESS: a) Planning Commission Findings of Fact: STV -2017-0002, Street Vacation of a portion of McMillian Road and an unnamed Right -of -Way on the City's border. Senior Planner Lori Barlow presented the Commission with the Planning Commission's Findings of Fact for the City initiated street vacation STV -2017-0002. Commissioner Kelley clarified this street vacation would not conflict with the grade separation project being considered for Barker Road. The Findings have been prepared based on the Commission's discussion and public hearing. Commissioner Rasmussen moved to approve the Planning Commission's Findings for STV-2017- 0002. TV2017- 0002. This motion was approved with a vote of six in favor, zero against. b) Study Session: Urban Farming, Animal Keeping: Planner Micki Harnois began her presentation with a discussion regarding urban farming and selling produce produced on a single parcel. Ms. Harnois explained the state law already allows anyone to sell produce they grow on their own property. The City Council would like to investigate allowing neighbors to get together and be able to see each other's home grown produce on a single parcel. Other cities allow a stand, allow for prepackaged food to be sold on the site, and some have a limit on the size the display could be. The Commissioners felt neighbors being able to gather together and sell produce they had grown in their own yards was a long standing tradition which should be supported in the City. They also had concerns about someone having a sale consistently, such as a perpetual garage sale, and the traffic which could be generated by consumers. The Commissioners discussed if a permit should be required and most felt it should not be required, only if the traffic would become an issue. They talked about a display booth, an awning cover, if it should be enclosed or open air, and how large it should be if allowed. They also discussed allowing other non-profit groups to sell their goods at a display on a residential lot. The Commission concluded they would suggest changes which would allow neighbors to sell their home 2017-03-23 Planning Commission Minutes Page 2 of 2 grown produce together on one parcel, use an open air temporary structure(s) not to exceed a combined total of 500 square feet and limit to home grown produce only. The Commission turned to animal keeping. Ms. Harnois covered the City of Spokane regulations which are very similar to Spokane Valley regulations. Spokane allows twice the amount of chickens per lot. Miniature farm animals are allowed on smaller lots, but males have special requirements if they are going to be in an area where they will be close in with people. Spokane also allows double the amount of chickens Spokane Valley does. The City of Spokane also allows a person owning two lots which together meet the minimum lot size for owning animals to treat them as meeting the size criteria. Spokane also allows an animal owner to build an animal structure on the lot which does not have the primary structure, which is not allowed in our city. Spokane requires WSU certification for animal keeping in certain circumstances. The Commissioners discussed the ability of allowing more animals on smaller lots. The Commissioners felt someone with two lots under the same ownership which added up to the minimum lot size for having animals should be able to use both lots to meet the minimum lot size. They also felt that should one of the lots end up being sold, it should trigger the need to have to remove the animals from the lot. They agreed there would not be a non -conforming use of animals after the fact. They raised concerns about male animals creating an order problem. They felt the allowance for chickens could be increased. The subject changed to beekeeping, which is a controversial subject. The City already has beekeeping regulations and which were updated in 2015. After a lively discussion the Commissioners asked for more specific information regarding complaints which the Code Enforcement Officer has responded to in regard to bees. Ms. Barlow stated based on the feedback received from the Commissioners, staff would be relocating the various farming and animal keeping regulations and co -locating them to one section to the code. They will take the suggestions regarding the suggested language, incorporate it into the current regulations and return with draft language. At that time it will begin the process of moving the code amendment from the Planning Commission recommendation to the City Council for approval. VIII. GOOD OF THE ORDER: Commissioner Johnson shared he had read Spokane Falls Community College was building homes similar to Quixote Village. He said he felt this was a concern which should not be forgotten. IX. ADJOURNMENT: Commissioner Johnson moved to adjourn the meeting at 7:50 p.m. The vote on the motion was unanimous in favor, motion passed. Heather Graham, Chair Date signed Deanna Horton, Secretary CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 23, 2017 Department Director Approval: Check all that apply: ['consent ❑ old business ® new business ['public hearing ❑ information ['admin. report ['pending legislation ['executive session AGENDA ITEM TITLE: First Reading Proposed Ordinance 17-009 - Acceptance of Donations. GOVERNING LEGISLATION: RCW 35.21.100. PREVIOUS COUNCIL ACTION TAKEN: Administrative report April 18, 2017. BACKGROUND: In Washington State, a city may only accept donations of money or property by ordinance. RCW 35.21.100 provides, "Every city ... by ordinance may accept any money or property donated, devised, or bequeathed to it and carry out the terms of the donation, devise, or bequest, if within the powers granted by law." Staff will discuss options for an ordinance allowing the City to accept donations or gifts pursuant to RCW 35.21.100. The City does not currently have any Code provisions addressing this. Staff presented an administrative report to Council on April 18, 2017, including specific policy choices regarding dollar levels within which the City Manager would be delegated by the Council to accept without further input from the Council. The level was by consensus set at $200,000 for cash donations, with anything above that requiring approval by Council. For non -monetary donations, the City Manager would make all determinations of whether to accept, taking into considerations the practical and monetary effects the proposed donation would have on the City. Lastly, the Council indicated its desire to have the City Manager provide a report any time a donation was accepted by the City. Staff broadened this language to include a requirement to report to the Council any time a donation was accepted or rejected. OPTIONS: (1) Move to a subsequent agenda for a second reading, with or without amendments; or (2) Take other action as appropriate. RECOMMENDED ACTION OR MOTION: I move we advance Ordinance 17-009 adopting chapter 3.34 Spokane Valley Municipal Code relating to acceptance of donations to a second reading. BUDGET/FINANCIAL IMPACTS: N/A. STAFF CONTACT: Cary Driskell, City Attorney. ATTACHMENTS: Draft Ordinance 17-009 relating to acceptance of donations. DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 17-009 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ADOPTING SPOKANE VALLEY MUNICIPAL CODE CHAPTER 3.34, RELATING TO THE ACCEPTANCE OF DONATIONS AND GIFTS, AND OTHER MATTERS RELATING THERETO. WHEREAS, RCW 35.21.100 requires that donations to the City of Spokane Valley be accepted by ordinance, and the City Council desires to establish a procedure and means for the receipt of, accounting for, and handling of donations; and WHEREAS, this Ordinance is in the best interest of the health, safety, and welfare of the citizens of the City. NOW, THEREFORE, The City Council of the City of Spokane Valley, Washington, ordains as follows: Section 1. Purpose. The purpose of this Ordinance is to establish a procedure and means for the receipt of, accounting for, and handling of donations and gifts to the City of Spokane Valley. Section 2. Adopting Spokane Valley Municipal Code Chapter 3.34. A new chapter, 3.34, is hereby adopted as follows: SVMC 3.34.010 — Definitions. "City Manager" means the City Manager or designee(s). "donation" means any monetary or nonmonetary gift, grant, devise, or bequest to the City of Spokane Valley. A monetary donation includes cash or a check, money order, or any other negotiable instrument. A nonmonetary donation includes any real or personal property, including art. "practical use" means a use of a nonmonetary donation to the City that balances how the City may use a donation, relative to any costs the City may incur to store, maintain, or use the nonmonetary donation. This concept of practical use is intended to be a balancing test of the totality of all known factors relating to a potential donation's usefulness to the City. SVMC 3.34.020 — Administration of Donations. The City Manager shall have the responsibility for the administration of all donations to the City. Ordinance 17-009 Acceptance of Donations DRAFT SVMC 3.34.030 — Acceptance of Donations. (A) The City Manager may accept or decline any donation and, pursuant to SVMC 3.34.050, carry out the terms or conditions of the donations subject to the following conditions: (1) The City Manager may accept or decline, without City Council action, monetary donations valued up to $200,000. The City Manager may, at his/her discretion, seek input from the City Council as to whether a donation should be accepted or not by the City. (2) The City Manager may accept or decline any nonmonetary donations. In determining whether to accept the nonmonetary donation, the City Manager shall consider the potential practical use the City could make of the property. The City Manager may, at his/her discretion, seek input from the City Council as to whether a donation should be accepted or not by the City when accepting the donation would require any expenditure of City funds for storage, maintenance, upkeep, repair, or similar costs. (B) The determination by the City Manager to accept or not accept any donation pursuant to chapter 3.34 SVMC shall be final, and is not appealable. The City Manager shall provide a written report to the City Council within 30 days of receipt of any donation to the City, or the determination to not accept a donation. SVMC 3.34.040 — Conflicts of Interest. The City Manager shall not accept any donation which creates a conflict of interest, is given in return for financial favors, business with the City, or other City -business related benefit to donor, or which reasonably creates an appearance of impropriety. If the City Manager has a question as to whether a donation creates a conflict of interest or may create an appearance of impropriety, then the City Manager shall consult with the Office of the City Attorney. SVMC 3.34.050 — Use. Once a donation is accepted by the City Manager, or by motion of the City Council for monetary donations over $200,000, the donation shall become City property, and the City shall have sole discretion as to how the donation is to be utilized regardless of any terms or conditions imposed on the receipt of the donation. Notwithstanding the above, in the event a donor has indicated a desire that a donation be used for a particular purpose by the City, the City shall make reasonable efforts to utilize the donation in a manner consistent with the donor's intent. Maintenance, repair, and disposal of a donation shall be at the sole discretion of the City. SVMC 3.34.060 — Acknowledgement. Upon request by a donor, the City shall deliver to donor a written confirmation that the City received the donation, which shall contain a statement that the donation is exclusively for public use. A written confirmation of a donation may include a statement identifying the City as the organization receiving the donation, the amount of a monetary donation, a description of the nonmonetary donation Ordinance 17-009 Acceptance of Donations DRAFT but not its fair market value, and a statement that no goods or services were provided by the City in return for the donation. Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City of Spokane Valley as provided by law. Passed this day of , 2017. L.R. Higgins, Mayor ATTEST: Christine Bainbridge, City Clerk Approved As To Form: Office of the City Attorney Date of publication: Effective date: Ordinance 17-009 Acceptance of Donations CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 23, 2017 Department Director Approval: ❑ Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. Report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Proposed Resolution 17-012 Establishing Temporary No Parking zones GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: July 30, 2013, Administrative report on economic development which included industrial land sewer needs. February 7, 2017, Administrative report discussing amending the 2017 TIP, which included the Euclid Reconstruction Project. February 28, 2017, Council passed Resolution 17- 006, amending the 2017 TIP. March 28, 2017, Administrative report discussing the Euclid Ave Reconstruction project. April 11, 2017, Council passed motion to award the contract. BACKGROUND: The Euclid Avenue Reconstruction Project (Project) will reconstruct the following road segments in conjunction with the Spokane County sewer main construction: • Euclid Road between Flora Road and Barker Road • Flora Road between Euclid Avenue (west) and 200 feet north of Dalton Avenue Construction is scheduled to begin on May 22, 2017. The project requires the closure of Euclid Avenue from Barker Road to Flora Road. The traffic from Tschirley Road to Flora Road will be temporarily rerouted through Dalton Avenue Kaiser Alutek, Inc. has requested that the City prohibit on -street parking near the intersection of Dalton Avenue and Tschirley Road to provide for the safe maneuvering of large trucks at the intersection. The City has determined that it is appropriate and necessary to prohibit parking during the pendency of the Project, anticipated to be 90 days: • No Parking at any time on Dalton Avenue from the intersection of Tschirley Road to 200 feet east of the intersection. • No Parking at any time on Tschirley from the intersection of Dalton Avenue to 200 feet north of the intersection. OPTIONS: 1) Adopt the proposed resolution with or without additional changes; or 2) take further action deemed appropriate. RECOMMENDED ACTION OR MOTION: Move to approve Resolution 17-012 adopting the temporary parking restrictions near the intersection of Dalton Avenue and Tschirley Road. BUDGET/FINANCIAL IMPACTS: None STAFF CONTACT: Gloria Mantz, PE, Interim Capital Programs Manager, Craig Aldworth, PE, Project Engineer ATTACHMENTS: Exhibit showing limits of parking restrictions; Draft Resolution .11 AM 1\SVLS7\Public nnchflJS1 Nf1 PARKINC,riwn • PAPrrhlir Wnhclfanirhl Prrricneh Ssro LEGEND FEET 200 TEMPORARY NO PARKING ZONE Spokane Walley CIP 0251 EUCLID RECONSTRUCTION NO PARKING ZONE TSCHIRLEY / DALTON INTERSECTION DRAWN BY: MJH DATE: 5/17/17 CHECKED BY: CWA DATE: DATE DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 17-012 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ESTABLISHING TEMPORARY NO PARKING ZONES AROUND THE INTERSECTION OF DALTON AVENUE AND TSCHIRLEY ROAD, AND OTHER MATTERS RELATING THERETO . WHEREAS, the City of Spokane Valley's Euclid Road Reconstruction Project (the Project) requires the closure of Euclid Avenue from Barker Road to Flora Road. The traffic from Tschirley Road to Flora Road will be temporarily rerouted through Dalton Avenue; and WHEREAS, related to the Project, the City has received a request from Kaiser Alutek, Inc. to temporarily prohibit on -street parking near the intersection of Dalton Avenue and Tschirley Road to provide for the safe maneuvering of large trucks at the intersection; and WHEREAS, the Council has authority, after an engineering and traffic investigation by the traffic engineer, to, among other traffic measures, prohibit, regulate, or limit stopping, standing, or parking of vehicles on any highway at all times or during such times as shall be directed by official traffic control devices. The City has performed a traffic engineering analysis and determined that it is appropriate and necessary to temporarily prohibit parking around the intersection of Dalton Avenue and Tschirley Road during the pendency of the Project, anticipated to be 90 days. NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County, Washington, that the following temporary No Parking zones shall be established for 90 days from the effective date of this Resolution: • No Parking at any time on Dalton Avenue from the intersection of Tschirley Road to 200 feet east of the intersection. • No Parking at any time on Tschirley from the intersection of Dalton Avenue to 200 feet north of the intersection. This Resolution shall be in full force and effect upon adoption for 90 days. Adopted this 23rd day of May, 2017. ATTEST: CITY OF SPOKANE VALLEY Christine Bainbridge, City Clerk L.R. Higgins, Mayor Approved as to Form: Office of the City Attorney Resolution 17-012 Euclid and Dalton Temporary No Parking Page 1 of 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 23, 2017 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. Report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Saltese Road (Houk to 24th) Project, CIP 0240 GOVERNING LEGISLATION: SVMC 3.35.10 — Contract Authority PREVIOUS COUNCIL ACTION TAKEN: • 2/7/2017: Admin report for amending the 2017 TIP • 2/28/2017: Council passed Resolution 17-006, amending the 2017 TIP • 5/2/2017: Administrative report for project update and status. BACKGROUND: The Saltese Road (Houk to 24th) project will place a two inch asphalt overlay on Saltese Rd between Houk Road and Vercler Road and reconstruct Saltese Road with eight - inch cement treated base and four -inch asphalt pavement between Vercler Road and 24th Avenue. The project includes installation of ADA compliant curb ramps and stormwater improvements. Bids were advertised on April 28th and May 2nd, followed by the bid opening that was on May 12th. Two bids were received and the low bidder was 1.9% over the engineer's estimate. A copy of the bid tabulation is attached OPTIONS: Award the contract to the lowest responsive and responsible bidder or take other appropriate action. RECOMMENDED ACTION OR MOTION: Move to award the Saltese Road (Houk to 24th) Project, CIP 0240 to W.M. Winkler Company in the amount of $871,551.00 and authorize the City Manager to finalize and execute the construction contract. BUDGET/FINANCIAL IMPACTS: The total project budget is $1,041,000. There are sufficient funds to cover the construction bid for this project STAFF CONTACT: Gloria Mantz, PE, Interim Capital Programs Manager Robert Lochmiller, PE, Project Engineer ATTACHMENTS: Bid Tabulation BID TABULATION Saltese Road Reconstruction Project Project CIP No. 0240 *Wane Valley ITEM p DESCRPTION UNITS QUANTITY ENGINEERS ESTIMATE WM. Winkler Company Inland Asphalt Company UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST SCHEDULE A -ROADWORK 100 MOBILIZATION L.S. 1 $ 45,000.00 $45,000.00 $43,425.00 $43,425.00 $87,460.00 $87,460.00 101 CLEARING AND GRUBBING L.S. 1 $ 5,000.00 $5,000.00 $15,975.00 $15,975.00 $2,000.00 $2,000.00 102 REMOVAL OF STRUCTURES AND OBSTRUCTIONS L.S. 1 $ 2,000.00 $2,000.00 $2,850.00 $2,850.00 $3,600.00 $3,600.00 103 REMOVE ASPHALT PAVEMENT S.Y. 1,450 $ 5.00 $7,250.00 $4.65 $6,742.50 $11.60 $16,820.00 104 REMOVE CEMENT CONCRETE CURB L.F. 250 $ 10.00 $2,500.00 $3.00 $750.00 $4.50 $1,125.00 105 REMOVE CEMENT CONCRETE SIDEWALK/DRIVEWAY APPROACH S.Y. 90 $ 15.00 $1,350.00 $8.00 $720.00 $37.00 $3,330.00 106 POTHOLE UTILITY EACH 10 $ 250.00 $2,500.00 $175.00 $1,750.00 $285.00 $2,850.00 107 SAWCUT PAVEMENT L.F. 2,700 $ 3.00 $8,100.00 $1.25 $3,375.00 $1.00 $2,700.00 108 ROADWAY EXCAVATION INCL. HAUL S.Y. 600 $ 25.00 $15,000.00 $10.00 $6,000.00 $12.00 $7,200.00 109 FDR ROADWAY EXCAVATION INCL. HAUL C.Y. 470 $ 25.00 $11,750.00 $31.00 $14,570.00 $12.00 $5,640.00 110 SWALE EXCAVATION INCL. HAUL C.Y. 1,470 $ 20.00 $29,400.00 $11.00 $16,170.00 $40.00 $58,800.00 111 PULVERIZATION, 16 IN. DEPTH S.Y. 14,950 $ 2.00 $29,900.00 $2.85 $42,607.50 $3.00 $44,850.00 112 CRUSHED SURFACING TOP COURSE, 8IN. DEPTH S.Y. 600 $ 12.00 $7,200.00 $13.00 $7,800.00 $12.00 $7,200.00 113 GRAVEL SHOULDER 2 IN. DEPTH S.Y. 3,550 $ 8.00 $28,400.00 $2.75 $9,762.50 $3.70 $13,135.00 114 CEMENT TREATED BASE. 8 IN. DEPTH S.Y. 14,950 $ 6.00 $89,700.00 $3.35 $50,082.50 $3.20 $47,840.00 115 PORTLAND CEMENT TYPE 2 TON 260 $ 150.00 $39,000.00 $170.00 $44,200.00 $175.00 $45,500.00 116 HMA CL. 1/2 IN. PG 70-28, 2IN. DEPTH S.Y. 3,100 $ 9.00 $27,900.00 $9.50 $29,450.00 $9.70 $30,070.00 117 HMA CL. 1/2 IN. PG 70-28, 4IN. DEPTH S.Y. 14,950 $ 18.00 $269,100.00 $18.00 $269,100.00 $17.90 $267,605.00 118 HMA CL. 1/2 IN. PG 70-28, 3 IN. DEPTH, PATCH S.Y. 600 $ 15.00 $9,000.00 $43.00 $25,800.00 $24.00 $14,400.00 119 HMA CL. 1/2 IN. PG 70-28, MISCELLANEOUS AREAS S.Y. 240 $ 40.00 $9,600.00 $48.00 $11,520.00 $39.00 $9,360.00 120 JOINT ADHESIVE L.F. 950 $ 1.00 $950.00 $1.35 $1,282.50 $1.10 $1,045.00 121 PLANING BITUMINOUS PAVEMENT S.Y. 350 $ 5.00 $1,750.00 $10.35 $3,622.50 $15.00 $5,250.00 122 JOB MIX COMPLIANCE PRICE ADJUSTMENT CALC 1 -$1.00 -$1.00 -$1.00 123 COMPACTION PRICE ADJUSTMENT CALC 1 -$1.00 -$1.00 -$1.00 124 EROSION CONTROL L.S. 1 $ 500.00 $500.00 $2,275.00 $2,275.00 $2,350.00 $2,350.00 125 IRRIGATION SYSTEM REVISION EST. 1 $2,000.00 $2,000.00 $2,000.00 126 SEEDING, FERTILIZING AND MULCHING ACRE 1.20 $ 5,000.00 $6,000.00 $3,650.00 $4,380.00 $8,625.00 $10,350.00 127 SOD INSTALLATION S.Y. 600 $ 8.00 $4,800.00 $10.30 $6,180.00 $17.50 $10,500.00 128 TOPSOIL, TYPE C S.Y. 6,300 $ 4.00 $25,200.00 $2.25 $14,175.00 $6.50 $40,950.00 129 CEMENT CONC. TRAFFIC CURB AND GUTTER L.F. 530 $ 15.00 $7,950.00 $41.95 $22,233.50 $43.00 $22,790.00 130 CEMENT CONC. PEDESTRIAN CURB L.F. 190 $ 18.00 $3,420.00 $32.50 $6,175.00 $43.00 $8,170.00 131 MOUNTABLE CEMENT CONC. TRAFFIC CURB L.F. 790 $ 18.00 $14,220.00 $35.00 $27,650.00 $31.00 $24,490.00 132 PLASTIC STOP LINE L.F. 110 $ 15.00 $1,650.00 $15.80 $1,738.00 $17.00 $1,870.00 133 PLASTIC CROSSWALK LINE S.F. 420 $ 10.00 $4,200.00 $10.60 $4,452.00 $11.35 $4,767.00 134 PLASTIC LINE L.F. 8,000 $ 2.00 $16,000.00 $2.50 $20,000.00 $2.60 $20,800.00 135 REMOVING PAINT LINE L.F. 70 $ 5.00 $350.00 $9.55 $668.50 $10.20 $714.00 136 REMOVING PAINTED CROSSWALK LINE S.F. 80 $ 10.00 $800.00 $9.55 $764.00 $10.20 $816.00 1 of 3 BID TABULATION Saltese Road Reconstruction Project Project CIP No. 0240 pc'Wan Val ley 137 PERMANENT SIGNING L.S. 1 $ 5,000.00 $5,000.00 $5,500.00 $5,500.00 $5,850.00 $5,850.00 138 PROJECT TEMPORARY TRAFFIC CONTROL L.S. 1 $ 15,000.00 $15,000.00 $26,500.00 $26,500.00 $61,000.00 $61,000.00 139 PORTABLE CHANGEABLE MESSAGE SIGN HR. 340 $ 3.00 $1,020.00 $3.30 $1,122.00 $5.90 $2,006.00 140 CONSTRUCTION SURVEYING L.S. 1 $ 10,000.00 $10,000.00 $15,000.00 $15,000.00 $42,250.00 $42,250.00 141 SPCC PLAN L.S. 1 $ 250.00 $250.00 $675.00 $675.00 $550.00 $550.00 142 ADJUST EXISTING WATER VALVE EACH 11 $ 500.00 $5,500.00 $350.00 $3,850.00 $580.00 $6,380.00 143 ADJUST EXISTING GAS VALVE EACH 7 $ 500.00 $3,500.00 $350.00 $2,450.00 $580.00 $4,060.00 144 ADJUST EXISTING MANHOLE EACH 6 $ 500.00 $3,000.00 $400.00 $2,400.00 $850.00 $5,100.00 145 ADJUST EXISTING CATCH BASON OR DRYWELL EACH 8 $ 500.00 $4,000.00 $400.00 $3,200.00 $850.00 $6,800.00 146 CEMENT CONC. SIDEWALK S.Y. 40 $ 50.00 $2,000.00 $41.00 $1,640.00 $49.00 $1,960.00 147 CEMENT CONC. CURB RAMP TYPE PARALLEL A EACH 3 $ 1,500.00 $4,500.00 $1,867.00 $5,601.00 $2,100.00 $6,300.00 148 CEMENT CONC. CURB RAMP TYPE PARALLEL B EACH 3 $ 1,500.00 $4,500.00 $1,562.00 $4,686.00 $1,900.00 $5,700.00 149 CEMENT CONC. TRAFFIC ISLAND EACH 2 $ 3,000.00 $6,000.00 $2,348.00 $4,696.00 $2,500.00 $5,000.00 150 MONUMENT CASE AND COVER EACH 3 $ 400.00 $1,200.00 $450.00 $1,350.00 $590.00 $1,770.00 151 MINOR CHANGE CALC. 1 5 $12,000.00 $2,500.00 $12,000.00 $2,000.00 $12,000.00 SCHEDULE A -SUBTOTAL $806,908.00 $810,914.00 $995,071.00 SCHEDULE B -STORM IMPROVEMENTS 200 REMOVE EXISTING CATCH BASIN EACH 1 $500.00 $500.00 $550.00 $550.00 $325.00 $325.00 201 REMOVE PIPE L.F. 100 $5.00 $500.00 $21.00 $2,100.00 $10.60 $1,060.00 202 ABANDON EXISITNG DRYWELL EACH 7 $400.00 $2,800.00 $1,400.00 $9,800.00 $320.00 $2,240.00 203 PLUGGING EXISTING PIPE EACH 2 $200.00 $400.00 $325.00 $650.00 $110.00 $220.00 204 POROUS SHOULDER DRAIN S.Y. 100 $50.00 $5,000.00 $63.70 $6,370.00 $115.00 $11,500.00 205 TRENCH EXCAVATION SAFETY SYSTEM L.S. 1 $500.00 $500.00 $2.00 $2.00 $600.00 $600.00 206 SOLID WALL PVC STORM SEWER PIPE 10 IN. DIAM. L.F. 120 $40.00 $4,800.00 $81.00 $9,720.00 $53.00 $6,360.00 207 SPILL CONTROL SEPARATOR EACH 6 $300.00 $1,800.00 $360.00 $2,160.00 $410.00 $2,460.00 208 CATCH BASIN TYPE 1 EACH 3 $1,500.00 $4,500.00 $1,400.00 $4,200.00 $1,870.00 $5,610.00 209 COMBINATION INLET EACH 3 $1,500.00 $4,500.00 $700.00 $2,100.00 $2,450.00 $7,350.00 210 PRECAST CONCRETE DRYWELL TYPE B EACH 3 $5,000.00 $15,000.00 $5,115.00 $15,345.00 $4,650.00 $13,950.00 211 METAL GRATE, FRAME AND HOOD EACH 1 $1,000.00 $1,000.00 $600.00 $600.00 $1,150.00 $1,150.00 212 METAL GRATE AND FRAME, TYPE 4 EACH 2 $500.00 $1,000.00 $510.00 $1,020.00 $500.00 $1,000.00 213 METAL SOLID LID AND FRAME, TYPE 4 EACH 2 $500.00 $1,000.00 $510.00 $1,020.00 $580.00 $1,160.00 214 CONNECTION TO EXISTING DRYWELL EACH 5 $500.00 $2,500.00 $400.00 $2,000.00 $700.00 $3,500.00 215 MINOR CHANGE CALC. 1 $3,000.00 $3,000.00 $3,000.00 SCHEDULE B -SUBTOTAL $48,800.00 $60,637.00 $61,485.00 PROJECT TOTALS $855,708.00I $871,551.00I $1,056,556.00 2 of 3 BID TABULATION Saltese Road Reconstruction Project Project CIP No. 0240 Stkikane Val ley 3 of 3 CHECKLIST Competitive bids were opened on May 12, 2017. I hereby certify to the best of my ability that this is a true and correct bid tabulation for the Saltese Road Reconstruction iI Addenda Acknowledged No. 1 Contractor's Administrative Information Bidder Qualification Statement Deposit osit Form p Bid Deposit Surety Form Surety Power of Attorney Representations and Certifications Yes V V ✓ V V V V Yes ✓ V ✓ V V V V i 0 (4,/ v .,i, pal c. ', l� i, oir ' 4,3Cd w v.y �'F �A�'r;-, r'` /(1 \ A 1't>512/17 3 of 3 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 16, 2017 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ['admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Poe Asphalt Paving Inc. Snow Removal Services GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: On December 8, 2015, Council approved a motion for contract renewal for street and stormwater maintenance services with Poe Asphalt for 2016 (Contract #15-122). This item was included as an information item in the May 16, 2017 Council packet. BACKGROUND: The services for this contract consist of snow removal and deicing as directed by the City using City owned equipment, materials, and maintenance facility. The City agreed to pay the Consultant an agreed upon hourly rate up to a maximum amount of $70,000. The contract was first amended late December 2016 for 2017 only, for an additional $50,000.00, making a total amended compensation for 2016-2017 of $120,000.00. The contract was amended again mid-January 2017 for 2016 work only, of $12,318.00, making the new total amended compensation for 2016-2017 of $132,318.00. A third contract amendment occurred in February of 2017 for an additional $67,000 for 2017 only, making the new total amended compensation for 2016-2017 of $199,318.00. Due to the extensive snow season events, the amount of compensation has now exceeded the City Manager's authorized signing threshold of $200,000.00 OPTIONS: Approve contract; or take other appropriate action. RECOMMENDED ACTION OR MOTION: Move to approve contract amendment #4 with Poe Asphalt Paving, Inc., for a new total contract amount of $214,896.46, and authorize the City Manager to finalize and execute the contract amendment. BUDGET/FINANCIAL IMPACTS: Funded by the 2017 budget — Winter Snow Services STAFF CONTACT: John Hohman, Deputy City Manager ATTACHMENTS: Draft Contract amendment #4 CONTRACT AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SPOKANE VALLEY AND POE ASPHALT PAVING INC. Spokane Valley Contract # 15-122.04 For good and valuable consideration, the legal sufficiency of which is hereby acknowledged, City and the Poe Asphalt Paving Inc. mutually agree as follows: 1. Purpose: This Amendment is for the Contract for 2016 snow removal services by and between the Parties, executed by the Parties on 1/13/2016, and which terminates on 12/31/16. Said contract shall be referred to as the "Original Contract" and its terms are hereby incorporated by reference. Total compensation under the Original Contract is not to exceed $70,000.00. 2. Original Contract Provisions: The Parties agree to continue to abide by those terms and conditions of the Original Contract and any amendments thereto which are not specifically modified by this Amendment. 3. Amendment Provisions: This Amendment is subject to the following amended provisions, which are either as follows, or attached hereto as Appendix "A". All such amended provisions are hereby incorporated by reference herein and shall control over any conflicting provisions of the Original Contract, including any previous amendments thereto. See Appendix "A" 4. Compensation Amendment History: This is Amendment #4 of the Original Contract. The history of amendments to the compensation on the Original Contract and all amendments is as follows: Date Compensation Original Contract Amount 01/13/2016 $70,000.00 Amendment #1 for 2017 only 12/20/2016 $50,000.00 Amendment #2 for 2016 only 01/17/2017 $12,318.00 Amendment #3 for 2017 only 02/15/2017 $67,000.00 Amendment #4 for 2017 only 05/09/2017 $15,578.46 Total Amended Compensation for 2016-2017 $214,896.46 The parties have executed this Amendment to the Original Contract this day May of 2017. CITY OF SPOKANE VALLEY: CONSULTANT / CONTRACTOR: Mark Calhoun City Manager By: Brian Poe Its: Division Manager ATTEST: APPROVED AS TO FORM: Christine Bainbridge, City Clerk Office of the City Attorney 1 APPENDIX "A" 1. Amend the title of the Agreement to be Agreement for Professional Services — Poe Asphalt Paving, Inc., 2016-2017 Snow Removal Services Contract #15-122. 2. Amend paragraph 2 "Term of Contract" — this Agreement shall be in full force and effect upon execution and shall remain in effect until June 1, 2017. 3. Amend paragraph 3 "Compensation" — City agrees to pay Consultant an agreed upon hourly rate up to a maximum amount of $82,318 for 2016, and $132,578.46 for 2017 as full compensation for everything done under this Agreement, as set forth in Exhibit B. Consultant shall not perform any extra, further or additional services for which it will request additional compensation from City without prior written agreement for such services and payment therefore. 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 23, 2017 Check all that apply: ['consent ❑ old business ['information ❑admin. report Department Director Approval: ® new business ['public hearing ['pending legislation ['executive session AGENDA ITEM TITLE: Motion Consideration: Approval of Solid Waste Collection Services Contract with Waste Management PREVIOUS COUNCIL ACTION TAKEN: Administrative Report March 29, 2016, May 31, 2016, August 30, 2016, September 13, 2016, and October 4, 2016. On October 4, 2016, City Council gave consensus for staff to release the RFP with changes as directed. On February 14, 2017, City Council received a report on the next steps for the RFP selection process. On March 7, 2017, City Council received a report on the initial rate, alternatives, and contract modification results. On April 4, 2017, City Council selected Waste Management to provide solid waste collection, recycling, and compostable services under an exclusive contract, and selected Waste Management, Sunshine, and Waste Connections to provide drop -box collection services under non-exclusive contracts. BACKGROUND: On November 17, 2014, the City entered into contracts for solid waste collection services with Waste Management of Washington, Inc. (Waste Management) and Sunshine Disposal, Inc. (Sunshine) to cancel their G -Certificates, extinguish any remaining rights to "measurable damages," and to allow the City to fully assume control of solid waste collection. These contracts maintain the prior services provided by Waste Management and Sunshine under their G -Certificates and terminate on March 31, 2018. Beginning in early 2016, the City undertook an extensive process to procure long-term solid waste collection services to commence after the current contracts terminate. This competitive request for proposals process has allowed the City to obtain some additional services (described in more detail below) along with lower competitive rates, while still maintaining conformity with the City's adopted Solid Waste Management Plan. At the April 4, 2017 meeting, staff reviewed the scoring and recommendation for the three responsive haulers. After discussion, City Council voted to add two alternatives to the contract: requiring all subscribers to use hauler -provided carts, resulting in a savings in rates, and including the alternative for an annual one time on-call bulky item pick-up option for subscribers, resulting in a minor addition to the rates, though overall rates are still lower than current rates. City Council also voted to select Waste Management to provide solid waste, recycling, and compostable collection for single-family residential, multifamily residential, and commercial services under an exclusive contract. Further, City Council voted to select Waste Management, Sunshine, and Waste Connections to provide drop -box services under three non-exclusive contracts. Finally, as part of its votes, City Council authorized the City Manager to finalize contracts with the selected haulers and to bring the final contracts back for City Council approval. Since April 4, the City has been diligently working with Waste Management to finalize the primary solid waste, recycling, and compostable contract for single-family residential, multifamily residential, and commercial services contract. As part of the contract finalization, there were a number of technical, minor operational, and rate details that were worked out to ensure smooth operations during the term of the contract. The City and Waste Management have come to Page 11 agreement on a final contract and staff is now presenting the final exclusive contract with Waste Management for solid waste, recycling, and compostable collection services for single-family residential, multifamily residential, and commercial services for City Council approval. The final contract includes the following changes from the draft distributed as part of the RFP: • Separating drop -box services into separate non-exclusive contract. This ensures that drop -box service contracts will be substantially the same amongst the three non- exclusive providers. • Incorporating the two alternatives selected by City Council into the contract. These are primarily located in the Section 3.2.1.2. The alternatives selected by City Council were: - Alternative one: Universal carts. Under this alternative, the Contractor will provide all single-family and commercial can customers a wheeled cart to use instead of cans. - Alternative three: On-call household clean-up. This alternative provides for customers to receive an annual removal of (1) one cubic yard of garbage weighing not more than 65 pounds and (2) two large bulky items (such as appliances, couches, mattresses etc.) as part of their garbage subscription. • Incorporating all Waste Management company details, such as company name, notification information, etc. throughout the contract. • Incorporating all changes that were accepted during the RFP open period pursuant to distributed addenda. • Incorporating minor grammatical and definitional changes for consistency throughout the contract. • Incorporating minor operational changes. These changes conform to current Waste Management practices and do not change the substance of the contract, but will assist with operational efficiencies. Examples include removing requirement for additional contact information on trucks to eliminate redundancies, modifying the times of day pick- up may occur, allowances for vacation holds, removing overweight charges as Waste Management does not currently use portable scales, and allowing commercial containers to be green rather than requiring them to be gray (note that residential carts and containers are required to meet color requirements to assist with recycling recognition and recycling efforts). • Clarifying that pursuant to the Spokane Valley Solid Waste Management Plan, multifamily recycling is an optional fee-based service available to those subscribers. • Setting the City's contract administration fee at 1.0%. The administrative fee is included in all services under this contract. It is embedded in the fees on customer invoices and is used by the City for management of solid waste, including management and administration of the contract. • Adding clarifying language to ensure that recycling services remain untaxed and excluded from the Washington State solid waste tax. Page 1 2 In addition to the primary contract with Waste Management, staff continues to work with Waste Management, Sunshine, and Waste Connections on the non-exclusive contracts for drop -box services. Staff anticipates bringing these contracts forward in the near future for City Council approval. Since the City is now completely managing solid waste collection, staff will also be working with the new contracted haulers and reviewing the City's options, such as code amendments or other enforcement options, for ensuring that only contracted haulers are allowed to provide solid waste collection services within the City in order to keep the rates low through the period of the contract. OPTIONS: Motion to approve the contract with Waste Management for single family, multifamily, and commercial solid waste, recycling, and compostables collection services in substantially the form as presented and to authorize the City Manager to execute such contract; or take other action as deemed necessary or appropriate. RECOMMENDED ACTION OR MOTION: Move to approve the contract with Waste Management for single family, multifamily, and commercial solid waste, recycling, and compostables collection services in substantially the form as presented and authorize the City Manager to execute such contract. BUDGET/FINANCIAL IMPACTS: Staff time for administration and management of the solid waste collection contract; collection of an administrative fee to cover staff costs and assist with management of solid waste within the City. City has contracted with Epicenter Services, LLC, to assist with the competitive procurement process. The contract provides for the City to pay Epicenter up to $47,500 for services. Costs for the consultant will be reimbursed from the City's solid waste administrative fee in the Waste Management contract. STAFF CONTACT: Morgan Koudelka, Senior Administrative Analyst; Henry Allen, Engineer - Development; Erik Lamb, Deputy City Attorney ATTACHMENTS: Proposed Contract with Waste Management for single-family, multifamily, and commercial solid waste, recyclables, and compostables collection Page 1 3 Comprehensive Garbage, Recyclables, and Compostables Collection Contract City of Spokane Valley And Waste Management of Washington, Inc. April 1, 2018 -- March 31, 2028 Comprehensive Garbage, Recyclables, and Compostables Collection Contract Table of Contents RECITALS 1 AGREEMENT 1 DEFINITIONS 2 1. TERM OF CONTRACT 6 2. CONTRACTOR REPRESENTATIONS AND WARRANTIES 6 3. SCOPE OF WORK 7 3.1 GENERAL COLLECTION SYSTEM REQUIREMENTS 7 3.1.1 City Service Area 7 3.1.2 Annexation 7 3.1.3 Service to Residences on Private Roads and Driveways 8 3.1.4 Hours/Days of Collection 8 3.1.5 Employee Conduct 9 3.1.6 Disabled Persons Service 9 3.1.7 Holiday Schedules 9 3.1.8 Inclement Weather 9 3.1.9 Suspending Collection from Problem Customers 10 3.1.10 Missed Collections 10 3.1.11 Same Day Collection 11 3.1.12 Requirement to Recycle and Compost; Maintaining Quality Assurance Through Monitoringll 3.1.13 Routing, Notification and Approval 11 3.1.14 Vehicle and Equipment Type/Age/Condition/Use 12 3.1.15 Container Requirements and Ownership 13 3.1.15.1 Garbage, Recyclables, and Compostables Carts 14 3.1.15.2 Detachable Containers 15 3.1.15.3 Ownership 15 3.1.15.4 Container Colors and Labeling 15 3.1.15.5 Container Weights 16 3.1.15.6 Container Removal Upon City or Customer Request 16 3.1.15.7 Container Placement 17 3.1.16 lnventory of Equipment, Vehicles, Facilities and Containers 17 3.1.17 Spillage 17 3.1.18 Pilot Programs 18 3.1.19 Disruption Due to Construction 18 3.1.20 Contractor Planning and Performance Under Labor Disruption 18 3.1.21 Site Planning and Building Design Review 20 3.1.22 Safeguarding Public and Private Facilities 20 3.1.23 Transition and Implementation of Contract 21 3.1.24 Performance Review 21 3.1.25 Continual Monitoring and Evaluation of Operations 22 3.1.26 Collection/Disposal Restrictions 22 3.1.27 Emergency Response 22 3.2 COLLECTION SERVICES 23 City of Spokane Valley i May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract 3.2.1 Single-family Residence Garbage Collection 23 3.2.1.1 Subject Materials 23 3.2.1.2 Containers 23 3.2.1.3 Specific Collection Requirements 23 3.2.2 Single-family Residence Recyclables Collection 24 3.2.2.1 Recyclable Materials 24 3.2.2.2 Containers 24 3.2.2.3 Specific Collection Requirements 24 3.2.3 Compastables Collection 25 3.2.3.1 Subject Materials 25 3.2.3.2 Containers 25 3.2.3.3 Specific Collection Requirements 25 3.2.4 Multifamily Complex and Commercial Customer Garbage Collection 26 3.2.4.1 Subject Materials 26 3.2.4.2 Containers 26 3.2.4.3 Specific Collection Requirements 26 3.2.5 Multifamily Complex Recyclables Collection 27 3.2.5.1 Subject Materials 27 3.2.5.2 Containers 27 3.2.5.3 Specific Collection Requirements 27 3.2.6 Temporary (Non -Event) Container Customers 27 3.2.7 Special Event Services Z8 3.2.8 On-call Bulky Waste Collection 28 3.2.9 Excluded Services 28 3.2.10 Services at City Facilities 29 3.3 COLLECTION SUPPORT AND MANAGEMENT 29 3.3.1 Genera! Customer Service 29 3.3.2 Specific Customer Service Requirements 29 3.3.2.1 Customer Service Representative Staffing 30 3.3.2.2 City Customer Service 30 3.3.2.3 Service Recipient Complaints and Requests 30 3.3.2.4 Handling of Customer Calls 31 3.3.2.5 Corrective Measures 31 3.3.2.6 Contractor Internet Website 31 3.3.2.7 Full Knowledge of Garbage, Recyclables, and Compostables Programs Required 32 3.3.2.8 Customer Communications 32 3.3.3 Customer Billing Responsibilities 32 3.3.4 Reporting .34 3.3.4.1 Quarterly Reports 34 3.3.4.2 Annual Reports 36 3.3.4.3 Ad Hoc Reports 36 3.3.4.4 Other Reports 36 3.3.5 Promotion and Education 36 4. COMPENSATION 37 4.1 COMPENSATION TO THE CONTRACTOR 37 4.1.1 Rates 37 4.1.2 Itemization on Invoices 38 4.2 COMPENSATION TO THE CITY 38 4.2.1 Fees Paid to City 38 4.3 COMPENSATION ADJUSTMENTS 39 4.3.1 Annual CPI Modification 39 4.3.2 Periodic Adjustments 40 City of Spokane Valley ii May, 2017 Comprehensive Garbage, Recyclables, and Coinpostables Collection Contract 4.3.3 Changes in Disposal or Compostables Processing Sites 40 4.3.4 Other Modifications 40 4.3.4.1 New or Changes in Existing Taxes 41 4.3.4.2 Changes in Service Provision 41 4.4 CHANGE IN LAW 41 5. FAILURE TO PERFORM, REMEDIES, TERMINATION 41 5.1 PERFORMANCE FEES 42 5.2 CONTRACT DEFAULT 44 6. NOTICES 45 7. GENERAL TERMS 46 7.1 COLLECTION RIGHT 46 7.2 ACCESS TO RECORDS 46 7.3 INSURANCE 47 7.3.1 Minimum Scope of Insurance 47 7.3.2 Minimum Amounts of Insurance 47 7.3.3 Other Insurance Provisions 48 7.3.4 Acceptability of Insurers 48 7.3.5 Verification of Coverage 48 7,3.6 Subcontractors 49 7.3.7 ACORD Form 49 7.4 PERFORMANCE BOND 49 7.5 INDEMNIFICATION 49 7.6 CONFIDENTIALITY OF INFORMATION 50 7.7 ASSIGNMENT OF CONTRACT 51 7.7.1 Assignment or Pledge of Money by the Contractor 51 7.7.2 Assignment, Subcontracting, Delegation of Duties 51 7.7.3 Merger or Sale of Contractor Operations 52 7.8 LAWS TO GOVERN/VENUE 52 7.9 COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS 52 7.10 PERMITS AND LICENSES 53 7.11 RELATIONSHIP OF PARTIES 53 7.12 CONTRACTOR'S RELATIONSHIP WITH CUSTOMERS 53 7.13 BANKRUPTCY 53 7.14 RIGHTTO RENEGOTIATE/AMEND 53 7.15 FORCE MAJEURE 54 7.16 ILLEGAL PROVISIONS 54 7.17 WAIVER 55 7.18 INCORPORATION OF CONTRACTOR'S PROPOSAL IN RESPONSE TO CITY'S RFP 55 7.19 DISPUTES RESOLUTION 55 7.20JURISDICTION AND VENUE 55 7.21 INTERPRETATION OF TIME 55 7.22 ENTIRETY 55 ATTACHMENTS 56 ATTACHMENT C RECYCLABLES LIST 2 Attachment A: City Service Area Attachment B: Contractor Rates City of Spokane Valley iii May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract Attachment C: Recyclables List Attachment D: Rate Modification Example Attachment E: Insurance Certificates City of Spokane Valley iv May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract This Comprehensive Garbage, Recyclables, and Compostables Collection contract ("Contract") is entered into by and between the City of Spokane Valley, a code city of the State of Washington ("City"), and Waste Management of Washington, Inc. ("Contractor"), to provide for the collection of Garbage, Recyclables, and Compostables from Single-family Residences, Multifamily Complexes, and Commercial Customers located within the City Service Area. This Contract does not govern the collection of Drop -box Containers. (Each capitalized term is hereinafter defined.) The parties, in consideration of the promises, representations, and warranties contained herein, agree as follows: RECITALS WHEREAS, the City, through adoption of its Solid Waste Management Plan and the cancellation of previously existing certificates authorizing solid waste collection within the City, has assumed control and authority over Garbage, Residential Recyclables, and Residential Compostables collection to the extent provided by law; and WHEREAS, the City has conducted a competitive process to select one or more contractor(s) to provide Garbage, Recyclables, and Compostables collection services to residents and Garbage collection services to businesses, and institutions located within the City Service Area; and WHEREAS, the Contractor, having participated in the competitive process, acknowledges that the City conducted a thorough and exhaustive competitive process; and WHEREAS, the Contractor, having participated in the competitive process, acknowledges that the City had the right at any time during the process to reject any or all of the competitors, regardless of their proposals or prices; and WHEREAS, having completed the competitive process, the City has selected the best candidates to provide the services outlined in the competitive process; and WHEREAS, the Contractor represents and warrants that it has the experience, resources, and expertise necessary to perforin the services as requested in the competitive process; and WHEREAS, the City desires to enter into this Contract with the Contractor for the services outlined in the competitive process and included below; NOW, THEREFORE, in consideration of the mutual covenants, agreements, and promises herein contained, the City and Contractor do hereby agree as follows: AGREEMENT This Comprehensive Garbage, Recyclables, and Compostables Collection Contract (hereafter, "Contract") is made and entered into this day of , 2017 (hereafter the "Date of Execution"), by and between the City of Spokane Valley, a corporation code city of the State of Washington (hereafter, the "City"), and Waste Management of Washington, Inc., a Washington corporation (hereafter, the "Contractor"). City of Spokane Valley 1 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract DEFINITIONS All capitalized terms utilized in this Contract are intended to have the meaning defined in this Section whether or not the term is defined prior to its use in this Contract. The following definitions apply to the entirety of this Contract unless it is clear from the context that another definition applies. Words not defined herein shall be construed as defined in the most current version of Webster's New Collegiate Dictionary. All references to time shal [ be to Pacific Standard Time. Administrative Fee: The term "Administrative Fee" means a City -defined fee that is included in Custorner rates charged by the Contractor, with receipts collected from Customers by the Contractor and remitted to the City as directed in this Contract. The Administrative Fee is separate from and distinct from any itemized utility, sales or other taxes that may be assessed from time to time. Bulky Waste: The term `Bulky Waste" means discrete items of Garbage of a size or shape that precludes collection in regular collection containers. Bulky Waste includes: Targe appliances (such as refrigerators, freezers, stoves, dishwashers, clothes washing machines or dryers), water heaters, furniture (such as chairs or sofas), televisions, mattresses, and other similar large items placed at the Curb as discrete separate items. Bulky Waste does not include piles of debris, car parts, construction or demolition debris, any item that would be considered Hazardous Waste, stumps, or items that cannot be safely lifted by two collection employees onto a collection vehicle. C&D Waste: The term "C&D Waste" means Garbage resulting from construction, remodeling, repair, and/or demolition of buildings, houses, roads, or other structures, including, but not limited to, wood, brick, concrete, rubble, soil, rock, drywall, masonry, roofing, siding, asphalt, structural metal, wire, packaging, insulation, and other building material. Cart: The word "Cart" means a Contractor -provided 20-, 32/35-, 45-, 64-, or 96 -gallon wheeled Container with attached lid suitable for collection, storage, and Curbside placement of Garbage, Recyclables, or Compostables. Carts shall be rodent and insect resistant. Change of Control: The term "Change of Control" means any single transaction or series of related transactions by which the beneficial ownership of more than 50% of the voting securities of the Contractor is acquired by a person or entity, or by an affiliated group of persons or entities, who as of the effective date of the Contract do not have such a beneficial interest provided, however, that intra- company transfers, such as transfers between different subsidiaries or branches of the parent corporation of the Contractor, or transfers to corporations, limited partnerships, or any other entity owned or controlled by the Contractor upon the effective date of the Contract, and transactions effected on any securities exchange registered with the U.S. Securities and Exchange Commission, shall not constitute a Change in Control. City: The word "City" means the City of Spokane Valley, Spokane County, Washington. As used in the Contract, use of the term "City" may include reference to the City Manager, or his/her designated representative. City Service Area: The term "City Service Area" means the service boundaries indicated in Attachment A as of the Date of Commencement of Service, as revised from time to time in accordance with Section 3.1.2. City of Spokane Valley 2 May, 2017 Comprehensive Garbage, Recyclablcs, and Compostables Collection Contract City Disposal System: The City's Disposal System is the City's designated transfer, transport, and disposal provider as provided pursuant to contract and as designated within the City's Solid Waste Management Plan. As of the Date of Execution, the City's Disposal System is provided through Sunshine Recyclers, Inc. at the University Transfer Station, located at 2405 North University, Spokane Valley, Washington 99206. Commercial Customer: The terns "Commercial Customer" means non -Residential Customers, including businesses, institutions, governmental agencies, and all other users of commercial -type Garbage collection services. Compostables: The word "Compostables" means Yard Debris and Food Scraps, separately or combined. Consumer Price Index or CPI: The words "Consumer Price Index" or "CPI" means the Consumer Price Index for All Items, December 1996-100 for All Urban Consumers (CPI -U), West Size Class B/C, as published by the United States Department of Labor, Bureau of Labor Statistics. The Parties may refer to the Bureau of Labor Statistics website or other official source to determine the applicable CPI Index. Contractor: The word "Contractor" means Waste Management of Washington, Inc., which has contracted with the City to collect, transport, and dispose of Garbage, and to collect, process, market, and transport Recyclables and Compostables. Contract: means this Contract between the City and Contractor and all mutually adopted amendments thereto. Container: Tlie word "Container" means any Micro -can, Mini -can, Garbage Can, Cart, or Detachable Container used in the performance of this Contract, and shall include both loose and compacting Containers. County: The word "County" means Spokane County, Washington State. Curb or Curbside: The words "Curb" or "Curbside" refer to the Customers' property, within five feet of the Public Street or Private Road (or on the sidewalk, if there is no Customer property within five feet of the Public Street or Private Road) without blocking sidewalks, driveways, or on -street parking. Custorner: The word "Customer" means all users of the services provided by the Contractor as contained herein, including property owners, managers, and tenants. Date of Commencement of Service: The term "Date of Commencement of Service" is April I, 2018, which is the date that the Contractor agrees to commence the provision of collection and other services as described throughout this Contract. Date of Execution: The term "Date of Execution" means the date that this Contract is executed by all s ignatories. Detachable Container: The term "Detachable Container" means a watertight metal or plastic container equipped with a tight -fitting cover, capable of being mechanically unloaded into a collection vehicle, and that is not less than one cubic yard or greater than eight cubic yards in capacity. Driveway: The word "Driveway" means a privately -owned and maintained way that connects a Residence or parking area/garage/carport with a Private Road or Public Street. City of Spokane Valley 3 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract Drop -box Container: The term "Drop -box Container" means an all -metal container with 10 cubic yards or more capacity that is loaded onto a specialized collection vehicle. Excluded Materials: These materials include waste tires, radioactive, volatile, corrosive, flammable, explosive, biomedical, infectious, bio -hazardous, regulated medical or Hazardous Waste materials. Extra Unit: The term "Extra Unit" means excess material that does not fit in the Customer's primary Container. In the case of Cart services, an Extra Unit is 32 -gallons, and may be contained in either a plastic bag or Garbage Can. In the case of Garbage Containers one cubic yard or more in capacity, an Extra Unit is one cubic yard. Food Scraps: The term "Food Scraps" means all compostable pre- and post -consumer food waste, such as whole or partial pieces of produce, meats, bones, cheese, bread, cereals, coffee grounds, or egg shells, and food -soiled paper, such as paper napkins, paper towels, paper plates, coffee filters, paper take-out boxes, pizza boxes, or other paper products accepted by the Contractor's selected composting site. Food Scraps shall not include dead animals, plastics, diapers, kitty litter, liquid wastes, ashes, pet wastes, or other materials prohibited by the selected composting facility. The range of materials handled by the Compostables collection program may be changed from time to time upon mutual agreement of the parties to reflect those materials allowed by the selected composting facility. Garbage: The word "Garbage" means all putrescible and non-putrescible solid and semi-solid wastes, including, but not limited to, rubbish, cold bagged ashes, industrial wastes, swill, demolition and construction wastes, dead small animals completely wrapped in plastic and weighing less than 15 pounds, and discarded commodities that are placed by Customers in appropriate Containers, bags, or other receptacles for collection and disposal by the Contractor. Needles or "sharps" shall be included in the definition of Garbage to the extent they are allowed to be disposed of lawfully pursuant to current Spokane County Regional Health District rules and policy. The term Garbage shall include C&D Waste, but shall not include Excluded Materials, Source -separated Recyclables, or Source -separated Compostables. Garbage Can: The term "Garbage Can" means a Container that is a water -tight, rodent and insect resistant galvanized sheet metal or plastic container kept in a usable, safe and sanitary condition by the Customer at all tines and that does not exceed four cubic feet or 32 gallons in capacity; fitted with two sturdy looped handles, one on each side; and fitted with a tight cover equipped with a handle. Hazardous Waste: The term "Hazardous Waste" means any hazardous, toxic, or dangerous waste, substance, or material, or contaminant, pollutant, or chemical, known or unknown, defined or identified as such in any existing or future local, state, or federal law, statute, code, ordinance, rule, regulation, guideline, decree, or order relating to human health or the environment or environmental conditions, including but not limited to any substance that is: A. Defined as hazardous by 40 C.F.R. Part 261.3 and regulated as hazardous waste by the United States Environmental Protection Agency under Subtitle C of the Resource Conservation and Recovery Act ("RCRA") of 1976, 42 U.S.C. § 6901 et seq., as amended by the Hazardous and Solid Waste Amendments ("HSWA") of 1984; the Toxic Substances Control Act, 15 U.S.C. § 2601 et seq.; or any other federal statute or regulation governing the treatment, storage, handling, or disposal of waste imposing special handling or disposal requirements similar to those required by Subtitle C of RCRA; City of Spokane Valley 4 May, 2017 Comprehensive Garbage, Recyelables, and Compostables Collection Contract B. Defined as dangerous or extremely hazardous by WAC 173-303-040 and regulated as dangerous waste or extremely hazardous waste by the Washington State Department of Ecology under the State Hazardous Waste Management Act, Chapter 70.105 RCW, or any other Washington State statute or regulation governing the treatment, storage, handling, or disposal of wastes and imposing special handling requirements similar to those required by Chapter 70.105 RCW; and C. Any substance that comes within the scope of this definition as determined by the City after the Date of Execution of this Contract. Any substance that ceases to fall within this definition as determined by the City after the Date of Execution of this Contract shall not be deemed to be Hazardous Waste. Micro -can: The word "Micro -can" means a water -tight, plastic, 10-13 gallons capacity Container; fitted with two sturdy handles, one on each side; and, fitted with a tight cover. Multifamily Complex: The term "Multifamily Complex" means multiple -unit Residences with five -or more attached or unattached units billed collectively for Garbage collection service. Office Hours: The term "Office Hours" means the period 7:00 am to 6:00 pm, Pacific Standard Time Monday through Friday and 9:00 am to 1:00 pm, Pacific Standard Time on Saturdays. On-call: The term "On-call" means the provision of specified services only upon direct telephone, written, or e-mailed request of the Customer to the Contractor. Private Road: The term "Private Road" means a privately -owned and maintained way that allows for access by a service vehicle and that serves multiple Residences. Public Street: The term "Public Street" means a public right-of-way used for public travel, including public alleys. Putrescible Waste: The term "Putrescible Waste" means Garbage that contains organic matter capable of being decomposed by microorganisms, and of such a character and proportion as to cause obnoxious odors and to be capable of attracting or providing food for animals, including but not limited to food waste, used diapers and pet waste. Recycling: The word "Recycling" refers to the preparation, collection, transport, processing, and marketing of Recyclables. Recyclables: The word "Recyclables" means the materials designated as being part of a Residential or Commercial Recycling collection program, as listed in Attachment C. Residence/Residential: The words "Residence" or "Residential" mean a living space with a kitchen that is individually rented, leased, or owned. Single-family Residence: The term "Single-family Residence" means (1) all one -unit houses, duplexes, triplexes, four-plexes, and mobile homes, that are billed collectively or individually, and (2) all multi -unit Residences with five -or more attached or unattached units that are billed individually, located on a Public Street or Private Road. City of Spokane Valley 5 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract Source -separated: The term "Source -separated" means certain reclaimable materials that are separated from Garbage by the Customer for recycling or reuse, including but not limited to Recyclables, Yard Debris, Food Scraps, and other materials. Strike Contingency Plan: The term "Strike Contingency Plan" means the plan that the Contractor will develop pursuant to Section 3.1.20 of this Contract. Transition and Implementation Plan: The terns "Transition and Implementation Plan" means the plan that the Contractor will develop pursuant to Section 3.1.23 of this Contract. WUTC: The terns "WUTC" means the Washington Utilities and Transportation Commission. Yard Debris: The term "Yard Debris" means leaves, grass, branches and plant trimmings and other similar plant and vegetative waste. Materials larger than four inches in diameter, four feet in length are excluded. Bundles of Yard Debris up to two feet in diameter by four feet in length and no more than 55 pounds shall be allowed, and shall be secured by degradable string or twine, not nylon or other synthetic materials. 1. TERM OF CONTRACT The term of this Contract is ten years, starting on the Date of Commencement of Service and ending midnight March 31, 2028. The City may, at its sole option, extend the Contract up to two additional two- year extensions. Any extension granted shall be under the original terms and conditions of this Contract — along with any amendments that exist at the time of the extension. To exercise the option to extend this Contract, written notice shall be given by the City to the Contractor at least 180 days prior to the expiration of the Contract term. With the Contractor's written consent, the requirement of 180 days prior notice of exercise of the City's option to extend may be waived in any instance. 2. CONTRACTOR REPRESENTATIONS AND WARRANTIES The Contractor represents and warrants to the City as follows: • Organization and Qualification. The Contractor is duly incorporated, validly existing, and in good standing under the laws of the state of Washington, and has all requisite corporate power and authority to enter into and to perform its obligations under this Contract. • Autlrorily. The Contractor has the authority to execute this Contract, to make the representations and warranties set forth in it, and to perform the obligations of the Contractor under this Contract in accordance with its terns. This Contract has been validly executed by an authorized representative of the Contractor, and constitutes a valid and legally binding and enforceable obligation of Contractor. • Government Authorizations and Consents. The Contractor has or will obtain at its sole cost prior to the Date of Commencement of Service any such licenses, permits, and other authorizations from federal, state, and other governmental authorities, as are necessary for the performance of its obligations under this Contract. • Compliance With Laws. The Contractor is not in violation of any applicable laws, ordinances, or regulations, which may impact the Contractor's ability to perform its obligations under this Contract or which may have any impact whatsoever on the City. The Contractor is not subject to City of Spokane Valley 6 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract any order or judgment of any court, tribunal, or governmental agency that impacts its operations or assets or its ability to perform its obligations under this Contract. • Accuracy of In fortuation. None of the representations or warranties in this Contract, and none of the documents, statements, reports, certificates, or schedules furnished or to be furnished by the Contractor pursuant hereto or in connection with the performance of the obligations contemplated under this Contract, at any time contain or will contain untrue statements of a material fact or omissions of material facts. • Independent Examination. In accepting these responsibilities, the Contractor represents and affirms that it has made its own examination of all conditions affecting the performance of this Contract, currently and into the future, and of the quantity, quality, and expense of labor, equipment, vehicles, facilities, properties, materials needed, and of applicable taxes, permits, and applicable laws. The Contractor affirms that within the City Service Area it is aware of the present placement and location of all Containers. The Contractor represents and warranties that it is capable of continuing to collect all Containers from their present locations, and that it is capable of providing service to and collection of Containers in any areas of the City Service Area that may be built out or developed during the term of this Contract. 3. SCOPE OF WORK 3.1 General Collection System Requirements 3.1.1 City Service Area The Contractor shall provide all services pursuant to this Contract throughout the entire City Service Area. 3.1.2 Annexation If, during the term of the Contract, additional territory is added to the City through annexation or other means within which the Contractor has an existing WUTC certificate or other franchise for solid waste collection at the time of annexation, the Contractor shall, from the date of annexation, make collection in the annexed area in accordance with the provisions of this Contract at the unit prices set forth in this Contract. This Contract is in lieu of a franchise as provided in RCW 35A.14.900. The Contractor agrees that its WUTC certificate(s) applicable to those areas (if any) shall be cancelled effective on the date of annexation by the City. The Contractor expressly waives and releases its right to claim any and all damages or compensation from the City, its officers, agents, or assigns arising out of the cancellation of any pre-existing permit or franchise held by the Contractor prior to annexation, and further specifically waives the right to receive any additional compensation or any rights of collection in the newly annexed territory. The term during which the Contractor shall service any future annexation areas shall be seven years from the date of annexation, notwithstanding the term set forth in Section 1 of this Contract. If additional territory is added to the City through annexation within which the Contractor does not have an existing WUTC certificate or other franchise for Garbage or other collections and that annexed area is served by another certificated hauler, then, the Contractor agrees to make collections in such annexed areas in accordance with the provisions of this Contract at the unit price set forth in this Contract solely upon written notification from the City. The City shall negotiate a separate franchise with that City of Spokane Valley 7 May, 2017 Comprehensive Garbage, Recyclables, and Comlrostables Collection Contract certificated hauler as authorized by State law and shall authorize the Contractor to service that newly annexed area at such time as may be authorized by State law and this Contract. In the event that additional territory is added to the City Service Area, the City acknowledges that equipment, such as Contract -compliant vehicles and Containers, may take time to procure; and therefore, shall not charge performance fees as outlined in Section 5.1 to the Contractor for reasonable delays in the provision of services to annexed areas covered by this section clue to procurement delays that are not within the control of the Contractor. 3.1.3 Service to Residences on Private Roads and Driveways The Contractor shall provide Curbside service to all Residences located on Private Roads, except as noted in this Section. Drive-in charges are to be used only for requested service on Driveways and are prohibited on Private Roads. In the event that the Contractor believes that a Private Road cannot be safely negotiated or that providing walk-in service on Driveways for Single-family Residence Customers is impractical due to distance or unsafe conditions, the Contractor may request the City to evaluate on-site conditions and make a determination of the best approach for providing safe and appropriate service to the Customer. Tlie City's determination shall be final, provided that the Contractor shall not be required to endanger workers, equipment, or property. If the Contractor believes that there is a probability of Private Road or Driveway damage, the Contractor shall inform the respective Customers and may require a road damage waiver agreement in a form previously approved by the City. In such event, if the Customers refuse to sign such a road damage waiver, the Contractor may decline to provide service on those Private Roads or Driveways, and the Customers will only be serviced from the closest Public Road access. Such determination that damage is probable must be approved in writing by the City prior to any action or refusal of service by the Contractor. 3.1..4 Hours/Days of Collection All collections from Single-family Residential Customers and Residential zones shall be made between the hours of 6:00 a.m. and 6:00 p.m. on a consistent weekday, unless the City authorizes a temporary extension of hours or days. Saturday collection is allowed to the extent consistent with missed collection recovery, holiday and inclement weather schedules, or as approved by the City and shall occur during the same hours as weekday Residential collection. Collections from Commercial Customers within Commercial zones may be made at any time provided that service to those Customers shall not disturb Residential Customers in adjoining or mixed Residential zoned areas. Collections from Commercial Customers within audible distance of Residential Customers outside of Commercial zones shall be made only between the hours of 6:00 a.m. and 6:00 p.m., and no earlier than 7:00 a.m. on Saturday. Exemptions to the hour requirements may be granted in writing in advance by the City to accommodate the special needs of Commercial Customers where allowed by the City's noise code. The City's noise ordinance, as amended from time to time, may further restrict these terms and hours of collection. Collections from Commercial Customers shall occur based on Customer needs and prior arrangement Monday through Saturday. City of Spokane Valley 8 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract 3.1.5 Employee Conduct The Contractor's employees collecting Garbage, Recyclables, or Compostables shall at all times be courteous, refrain from loud, inappropriate or obscene language, exercise due care, perform their work without delay, minimize noise, and avoid damage to public or private property. If on private property, Contractor employees shall follow the regular pedestrian walkways and paths, returning to the street after replacing empty Containers. Contractor employees shall not trespass or loiter, cross flower beds, hedges, or property of adjoining premises, or meddle with property that does not concern them or their task at hand. While performing work under the Contract, Contractor employees shall wear a professional and presentable uniform with an identifying name badge and company emblem visible to the average observer. At the City's option and direction, Contractor employees shall work with groups or organizations, such as neighborhood community organizations, homeowner associations, or the City's Police, and other agencies providing utilities and services (e.g., Fire) for training to recognize and call the appropriate agency when suspicious activities or when street or utility deficiencies are observed. If any person employed by the Contractor to perform collection services is, in the opinion of the City, incompetent, disorderly, or otherwise unsatisfactory, the City shall promptly document the incompetent, disorderly, or unsatisfactory conduct in writing and transmit the documentation to the Contractor with a demand that such conduct be corrected. The Contractor shall promptly investigate any written complaint from the City regarding any unsatisfactory performance by any of its employees and take immediate corrective action. If the offending conduct is repeated, the City may require that the person be removed from all performance of additional work under this Contract. In that event, the Contractor shall immediately remove that person from further performance of work under this Contract. 3.1.6 Disabled Persons Service The Contractor shall offer carry -out service for Garbage, Recyclables, and Compostables to Single-family Residence Customers lacking the ability to place Containers at the Curb at the carry -out rates provided in Attachment B. 3.1.7 Holiday Schedules The Contractor shall observe the same holiday schedule as does the City's Disposal System. When those holidays fall on a regular collection day, the Contractor shall reschedule the remainder of the week of regular collection to the next succeeding business day, which shall include Saturdays. The Contractor may not collect Single-family Residence and Multifamily Complex Garbage, Recyclables, or Compostables earlier than the regular collection day due to a holiday. Commercial collections may be made one day early only with the consent of the Commercial Customer. 1-loliday information shall be included in written program materials, on the Contractor's web site, and via press releases to general news media in the Spokane Valley area by the Contractor the week prior to the holiday affecting service. 3.1.8 Inclement Weather The Contractor shall provide all collection services unless weather conditions are such that continued operation would result in danger to the Contractor's staff, area residents, or property. hn that event, the Contractor shall collect only in areas that do not pose a danger. The Contractor shall notify the City by e- mail or phone (at the City's option) of the areas not to be served by 6:00 a.m. on the same business day if adverse conditions develop overnight or within one hour if adverse conditions develop during the workday after 6:00 a.m. Once Contractor vehicles are on -route, areas intentionally missed due to hazardous conditions and not previously reported to the City, shall be approved by a route supervisor and City of Spokane Valley 9 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract reported to the City not later than 12:00 p.m. (noon) on the same business day. The Contractor shall provide automated notification calls, texts, or e-mails (at Customers' preference) to all missed Customers by 3:00 p.m., including information on when their next collection is expected. The Contractor shall collect Garbage, Recyclables, and Compostables from Customers with interrupted service on the next regular collection cycle. When service is resumed, the Contractor shall collect reasonably accumulated excess volumes of materials equal to what would have been collected on the missed collection day from Customers at no extra charge. Weather policies shall be included in program information provided to Customers. On each inclement weather day, the Contractor shall release notices by 6:00 a.m. to the Contractor's website, local print and electronic media notifying residents of the modification to the collection schedule. The City may specify additional media outlets for Contractor announcements at the City's discretion. If Garbage collection is interrupted for two consecutive weeks (for example: Wednesday Customers are missed for two consecutive Wednesdays) due to inclement weather, the Contractor shall provide two City -approved collection locations within the City Service Area where any Residential Customer, regardless of collection day, may bring their Garbage for drop-off at no additional cost to the Customer. Site locations shall be defined by the City. These sites shall remain open for collection until regularly scheduled service resumes for those missed areas. 3.1.9 Suspending Collection from Problem Customers The City and Contractor acknowledge that some Customers may cause disruptions or conflicts that make continued service to that Customer unreasonable. Those disruptions or conflicts may include, but not be limited to repeated damage to Contractor -provided containers, repeated suspect claims of timely set -out followed by demands for return collection at no charge, repeated unsubstantiated claims of Contractor damage to a Customer's property, abusive and/or threatening language on the Customer's part, or other such problems. The Contractor shall make every reasonable effort to provide service to those problem Customers. If the problem continues, the Contractor may deny or discontinue service to a problem Customer after prior written notice is given to the City of the intent to deny or discontinue service, including the name, service address, reason for such action, and if reasonable efforts to accommodate the Customer and provide services have occurred and failed. If the Customer submits a written letter or e-mail to the City appealing the Contractor decision, the City may, at its discretion, intervene in the dispute. In this event, the decision of the City shall be final. The City may also require the denial or discontinuance of service to any Customer who is abusing the service of is determined to be ineligible. 3.1.10 Missed Collections If Garbage, Recyclables, or Compostables are set -out inappropriately, improperly prepared, or contaminated with unacceptable materials, the Contractor shall place in a prominent location a written notification tag that identifies the specific problem(s) and reason(s) for rejecting the materials for collection. Failure to provide proper written notification to Customers of the reason for rejecting materials for collection shall be considered a missed collection and subject to performance fees due to lack of proper Customer notification. The failure of the Contractor to collect Garbage, Recyclables, or Compostables that have been set -out by a Customer in the proper manner on the appropriate day shall be considered a missed collection, and the Contractor shall collect the materials from the Customer on the same day if notified of the missed City of Spokane Valley 10 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract collection by 3:00 PM on the day of the miss, otherwise the collection shall occur on the next day. Customers giving notice after 3:00 PM Friday shall receive a make-up collection the following Monday. The Contractor shall maintain a record of all calls related to missed collections and the response provided by the Contractor. Such records shall be made available for inspection upon request by the City, and the information shall be included in quarterly reports. (See Reporting requirements set forth in Section 3.3.4). If the Contractor is requested by the Customer to make a return trip due to no fault of the Contractor, which the Contractor can prove through documentation (e.g. the Containers were not placed at the curb on-time and the driver documented that fact in a log, with a photograph, etc.), the Contractor shall be permitted to charge the Customer an additional return trip fee for this service, provided the Contractor notifies the Customer of this charge prior to and on the same day of the return trip, and the Customer agrees to payment of the return trip fee. The Contractor shall not be liable for a missed collection in such case. 3.1.11 Same Day Collection Garbage, Recyclables, and Compostables collection shall occur on the same regularly scheduled day of the week for Single-family Residence Customers. The collection of Garbage, Recyclables, and Compostables from Multifamily Complexes and Commercial Customers need not be scheduled on the sane day. 3.1.12 Requirement to Recycle and Compost; Maintaining Quality Assurance Through Monitoring The Contractor shall recycle all Source -separated Recyclables collected and compost all Source -separated Compostables collected, unless express prior written permission is provided by the City. The Contractor shall use vehicles and processing systems that minimize unnecessary breakage and cross -contamination of materials. The landfilling, incineration, or other disposal of uncontaminated Source -separated Recyclables or Compostables by the Contractor is expressly prohibited without the express prior written approval of the City. The direct land application of Compostables is allowed, provided that the land application occurs at agronomic rates and is expressly permitted or approved by the local health district jurisdiction and other relevant regulatory agencies. Compostables delivered for acceptance at a composting facility or transfer facility shall comply with State and local regulations applicable to that facility. Visually obvious contaminants included with either Source -separated Recyclables or Compostables shall not be collected, and shall be left in the Customer's Container with a prominently displayed written notification tag explaining the reason for rejection and stating that the Customer may either remove the contaminated materials to meet the standards for Recyclables or Compostables or that if the contaminated materials are not removed, the Cart shall be collected on the next regular collection cycle as Garbage and charged to the Customer as an Extra Unit. Contractor shall dispose of contaminated Recyclables and Landfill disposal thereof shall not constitute a violation of this Section. In either case, the materials shall be collected on the next regular collection cycle unless the Customer pays for a return trip. 3.1.13 Routing, Notification and Approval The Contractor shall indicate, on a map acceptable to the City, the day of the week Garbage, Recyclables, and Compostables shall be collected from each Single-family Residence. The Contractor collection routes shall not cross municipal boundaries, provided that Contractor collection vehicles used within the City may be used elsewhere if they are emptied before and after such other use, and the Contractor has obtained prior City approval in writing. If a collection route services any Customer outside the City City of Spokane Valley 11 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract Service Area without prior written approval fi-otn the City, the Contractor shall be liable for performance fees as described in Section 5.1 and any other associated liability. The Contractor may change the day of Single-family Residence collection by giving written notice to the City at least 45 days prior to the effective date of the proposed change and obtaining written approval from the City. Should the City approve the proposed change, the Contractor shall provide affected Customers with at least 14 days written notice of pending changes for the collection day. Seven days prior to the approved day change, the Contractor shall tag all affected Customers' Garbage Containers, as well as notify all affected Customers of the pending changes via email, text, or a robo-call, depending on the customers opt -in choice. Upon completing collections the week prior to the change, the Contractor shall update their website with a new collection area neap that highlights affected areas. The Contractor shall collect double the normal Garbage amount for no additional fee for one week following implementation to ensure that missed Customers are not charged extra. Tlie Contractor shall obtain the prior written approval from the City of the notice to be given to Customers. The Contractor shall be responsible for the cost of designing, printing, and distributing the notice and any revised City educational materials that inform these Customers of their collection day. The Contractor may change the day of Multifamily Complex or Commercial Customer collection by giving at least 14 days written notice of the pending collection day change to the affected Customers. The Contractor shall obtain from the City written approval of a collection day change prior to Contractor's notification of the Multifamily Complex customer or Commercial Customer, and of the form of any notice of such change to be given to affected Multifamily Complex or Commercial Customers. The Contractor shall be responsible for the cost of designing, printing, and distributing any notifications and any revised City educational materials that inform these Customers of their collection day. The City shall review proposed changes promptly and shall not unreasonably withhold or delay approval for route changes. 3.1.14 Vehicle and Equipment Type/Age/Condition/Use The Contractor shall use collection vehicles no greater than 10 years old, based on chassis model year, unless otherwise authorized in writing by the City. Stand-by vehicles used fewer than thirty (30) operating days per calendar year may be older, but shall be presentable, shall be in safe working condition, and shall be subject to all other conditions of this Section. The accumulated annual use of individual back-up vehicles shall be reported in the Contractor's quarterly report. Vehicles used in the performance of this Contract shall be of sufficient size and dimension to provide service to all Customers, regardless of location. In some cases, this may mean that a small collection vehicle, capable of servicing narrow and/or tight locations must be used, and it is expected that the Contractor will make such vehicles available to ensure smooth, safe and effective collection services throughout the City Service Area. Vehicles shall have a switchable placard that clearly indicates the type of material currently collected by that truck (e.g. Garbage, Recyclables, or Cotnpostables). The colors, trim scheme, and design to be used by the Contractor on the switchable placards shall be subject to the prior written approval of the City. Vehicles used in the performance of this Contact shall only be used for the collection of materials they are otherwise designated for. Vehicles shall be maintained in a clean and sanitary manner, and shall be thoroughly washed at least once each week unless adverse weather conditions preclude washing. All collection equipment shall have appropriate safety markings, including all highway lighting, flashing and warning lights, clearance lights, City of Spokane Valley 12 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract and warning flags, all in accordance with current statutes, rules and regulations. Equipment shall be maintained in good condition at all times. Vehicles shall be repainted upon showing rust on the body or chassis. All parts and systems of the collection vehicles shall operate properly and be maintained in a condition compliant with all federal, state, and local safety requirements and be in a condition satisfactory to the City. All vehicles shall be equipped with variable tone or proximity activated reverse movement back-up alarms. The Contractor shall maintain collection vehicles and Containers to ensure that no liquid wastes (e.g. Garbage or Compostables leachate) or oils (e.g. lubricating, hydraulic or fuel) are discharged to Customer premises or City streets. All collection and route supervisor vehicles used by the Contractor shall be equipped with a spill kit sufficient in size to contain a complete spill from the largest liquid tank on the collection vehicle. Any equipment not meeting these standards shall not be used within the City Service Area until repairs are made. Any discharge of liquid wastes or oils that may occur from Contractor's vehicles or Containers, prior to them being removed from service, shall be cleaned -up or removed within three hours of being noticed by route staff, Customers or the City, and shall be remediated by the Contractor at its sole expense. Such clean-up or removal shall be documented with pictures, and notice of such clean-up or removal shall be provided to the City in writing. The Contractor shall immediately notify the City by calling the Senior Engineer to notify of any spills that enter drainages. Failure by the Contractor to clean-up or remove the discharge in a timely fashion to the satisfaction of the City shall be cause for performance fees, as described in Section 5.1. The Contractor shall notify the City and Customer of any leakage from non -Contractor -owned Containers immediately, in order to address those spills in a timely manner. The Contractor shall maintain all vehicles used in the City Service Area in a manner intended to achieve reduced noise levels, operating cost, and fuel use. All collection vehicles shall be operated in a manner to avoid extended idling. The Contractor's name, logo, customer service telephone number and website address shall be clearly identified on Contractor's vehicles. No additional advertising shall be allowed on Contractor vehicles unless previously approved in writing by the City. Special promotional messages may be permitted by the City provided they are either painted directly on vehicles or on special placards attached to vehicles. City approval shall be in writing and solely within the City's discretion. . All Contractor route, service, and supervisory vehicles shall be equipped with properly licensed two-way communication equipment. The Contractor shall maintain a base station or have equipment capable of reaching all collection areas. Collection vehicles shall also be equipped with back-up cameras. 3.1.15 Container Requirements and Ownership All collection services provided under this Contract specifically include the costs of the associated Garbage, Recycling and Compostables Container and the cost of Contractor -provided Containers are incorporated in the Garbage fees included in Attachment B, unless Container rental for a particular service is specifically listed iti Attachment B, such as rent for extra Carts. Customers may use either their own or Contractor -provided Containers or plastic bags for excess volumes of Garbage, but not as a Customer's primary container, provided that Customers may use their own or leased compacting Detachable Containers. In the event the Customer uses their own Container, the Contractor shall handle the Customer -provided Garbage Container in such a way as to prevent undue damage. The Contractor shall be responsible for unnecessary or unreasonable damage to Customer - provided Containers. City of Spokane Valley 13 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract Customers may elect to own or secure Detachable Containers used for compacting purposes from other sources, and shall not be subject to discrimination by the Contractor in collection services on that account. However, Detachable Containers used for compacting purposes owned or secured by Customers shall be capable of being serviced by the Contractor's collection vehicles to be eligible for collection. The Contractor shall provide labels and collection service for compatible Customer -owned or -secured Detachable Containers used for compacting purposes. The Contractor is not required to service Customer Detachable Containers used for compacting purposes that are not compatible with the Contractor's equipment. In the event of a dispute as to whether a particular Detachable Container used for compacting purposes is compatible, the City shall make a final determination. 3.1.15.1 Garbage, Recyclables, and Compostables Carts The Contractor shall procure and maintain a sufficient quantity of Containers to service the City's Customer base, including seasonal and economic variations in Container demand. Failure to have a Container available when required by a Customer shall subject the Contractor to performance fees, as provided in Section 5. The Contractor shall provide Micro -cans or 20-, 32/35-, 45-, 64-, and 96 -gallon Garbage Carts for the respective level of Garbage collection, and 32/35-, 64-, and 96 -gallon Recyclables and Compostables Carts for the respective level of Recyclables or Compostables collection. All Carts shall be manufactured from a minimum of 10% post -consumer recycled plastic, with a lid that will accommodate a Contractor affixed screening or label. Carts shall be provided to requesting Customers within seven days of the Customer's initial request. Replacement Carts and Carts provided to new Customers during the term of the Contract may be previously used, but shall be clean, in good condition and with new or near -new instructional decals with information relevant to Spokane Valley in-place prior to Cart distribution. All Contractor -provided Carts shall be maintained by the Contractor in good condition for material storage and handling; contain no jagged edges or holes; contain wheels or rollers for movement; and be equipped with an anti-skid device or sufficient surface area on the bottom of the container to prevent unwanted movement. Tlie Carts shall contain instructions for proper use, including any Customer actions that would void manufacture warranties (such as placement of hot ashes in the container causing the container to melt), and procedures to follow to minimize potential fire problems. Collection crews shall note damaged hinges, holes, poorly functioning wheels, and other similar repair needs for Contractor -provided Carts (including those for Garbage, Recyclables, and Compostables) and forward written or electronic repair notices that day to the Contractor's service personnel. Cart repairs shall then be made within seven days at the Contractor's expense. Any Cart that is damaged or missing on account of an accident, act of nature or the elements, fire, or theft or vandalism by a third party shall be replaced not later than three business days after notice from the Customer or City. In the event that a particular Customer repeatedly damages a Cart or requests more than one replacement Cart more frequently than a time period allowing for reasonable wear and tear during the term of the Contract or due to negligence or misuse, the Contractor may charge the Customer for the depreciated value of the Cart, based on I 0 -year straight-line depreciation, and shall forward in writing the Customer's name and address to the City with a full explanation of incident(s). In the event that the problem continues, the Contractor may discontinue service to that Customer, provided the City gives previous written approval specific to that Customer. City of Spokane Valley 14 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract 3.1.15.2 Detachable Containers The Contractor shall furnish and install 1-, 1.5, 2-, 3-, 4-, 6-, and 8 -cubic yard Detachable Containers to any Customer who requires their use for storage and collection of Garbage within three days of the Customer's request. Containers shall be located on the premises in a manner satisfactory to the Customer and for collection by the Contractor and shall indicate the Container size and day of collection. Detachable Containers shall be watertight and equipped with tight -fitting metal or plastic covers; have four wheels for Containers 3 -cubic yards and under unless otherwise requested by a Customer; be in good condition for Garbage or Recyclables storage and handling; be safe for the intended use; and, have no leaks, jagged edges, or holes. Detachable Containers shall be cleaned, reconditioned, and repainted (if necessary) before being supplied to a Customer who has not used it earlier. The Contractor shall provide an On-call Container cleaning service to Customers. The costs of On-call cleaning shall be billed directly to the Customer in accordance with Attachment B. As between the Contractor and the City, all Containers on Customers' premises are at the Contractor's risk and not the City's. The Contractor shall repair or replace within one business day any Container that was supplied by or taken over by the Contractor and was in use if the City, local health department inspector, or other agent having safety or health jurisdiction determines that the Container fails to comply with reasonable standards or constitutes a health or safety hazard. 3.1.15.3 Ownership All Contractor -owned Containers used by the Contractor to provide Contract collection services, shall remain the sole property of the Contractor during and upon the termination of this Contract. 3.1.15.4 Container Colors and Labeling Contractor -provided Containers used for the collection of Recyclables, shall be blue; provided that any existing Multifamily Complex Recycling Containers that are colors other than blue shall not be required to be changed until they are replaced due to the end of their useful life, at which time the new Container shall be blue. Contractor -provided Containers used for the collection of Compostables shall be green. Contractor -provided Containers used for the collection of Garbage shall be gray; provided that Detachable Containers for Commercial Customers may be green. Specific Container colors shall be approved in writing by the City prior to the Contractor's order of new Containers. All Contractor -provided Garbage Carts, Recycling Carts, and Compostables Carts shall have materials preparation instructions and telephone/contact information, including both a customer service phone number and website address, either screened or printed on a sticker on the lid and shall be subject to the prior written approval of the City. Cart and Container size shall be clearly screened, molded -in, molded - on, imprinted, or otherwise labeled on each Cart and Container provided by the Contractor. Information shall be screened on, molded -in, or molded -on the Carts, or printed on durable UV -resistant label stock squarely affixed to the lid on each Cart. All screening, molding, or labels shall be approved in writing by the City prior to ordering by the Contractor. Location of the screen, molding, or label on the Carts and Containers shall be subject to the City's prior written approval. All Contractor -provided Detachable Containers used for Garbage or Recyclables collection shall have materials preparation instructions and telephone/contact information, including both a customer service phone number and a website address, either screened or printed on a sticker, all subject to the prior City of Spokane Valley 15 May, 2017 Comprehensive Garbage, Recyclables, and Cornpostables Collection Contract written approval of the City. All Detachable Containers used for Garbage shall have labeling affixed that states: "Leaky dumpster? Damaged Lid?" and provides a phone number to call for repair or replacement. Information shall be printed in a size that is easily read by the users, on durable UV -resistant label stock squarely affixed to each Container. All labels shall be approved in writing by the City prior to ordering by the Contractor. Individual Detachable Containers with faded or damaged paint shall be repainted upon City or Customer request. Contractor -provided Containers used for the collection of Recyclables from Multifamily Complex Customers shall be relabeled by the Contractor once every five years or upon Customer or the City's request for any particular Container. The City may waive the five-year mandatory relabeling requirement, at its sole option, for Containers with particularly long-lasting stickers. Labels and molded or screened information on all other Containers shall be replaced by the Contractor when faded, damaged, or upon City or Customer request. For Contractor -provided Containers, the Contractor shall within three days cover graffiti with paint that closely matches the Containers existing paint or color, when notified by the City or Customer. The Contractor may choose to replace Containers and perform maintenance at its own site or provide the over - painting at the Customer's site, but shall not charge the City or Customer for this service. 3.1.15.5 Container Weights The Contractor is not required to collect Micro -cans, Garbage Cans, and Garbage Carts exceeding two pounds per gallon of Container capacity. The Contractor shall not be required to collect Extra Units in bundles or bags exceeding 55 pounds. In the event that a Container or Extra Unit is not eligible for collection and/or too heavy to move, the Contractor may refuse collection and tag the Container with an explanation requesting the Customer to reduce the Container weight. If a Recycling or Compostables Cart exceeds the limits specified for Garbage Carts, the Contractor shall collect the Cart if it can safely do so, and provide notification to the Customer via written tag or phone call that they must reduce the Cart weight to continue to receive collection. The Contractor shall not be required to collect subsequent overweight Carts provided that an actual Cart weight is measured and provided in writing to the Customer and the City. Overweight fees shall not apply to Recycling or Compostables Carts. No specific weight restrictions are provided for Detachable Containers; however, the Contractor shall not be required to lift or remove materials from a Detachable Container exceeding the safe working capacity of the collection vehicle. 3.1.15.6 Container Removal Upon City or Customer Request The Contractor shall remove all Containers upon service cancellation within seven days of the final paid collection service date or upon three days of specific Customer, property manager, property owner, or City request. The contents of Containers removed after a Customer's final paid collection service shall be managed as if they were collected on a regular route (e.g. Recyclables shall be recycled, Compostables shall be delivered for composting) at the Contractor's, not Customer's cost. Failure to remove Containers within the specified timeline shall be subject to the same performance fees as delayed Container delivery for that Customer sector. City of Spokane Valley 16 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract 3.1.15.7 Container Placement The Contractor shall provide Container placement direction to Customers in educational and promotional materials to minimize the blocking of sidewalks in such a way that might hinder or block pedestrians. The Contractor shall return Containers to the same location once emptied. The Contractor shall collect from areas mutually agreed upon by the Contractor and Customer with the least slope and best vehicle access possible. For Customers that must stage their Containers on Public Streets or on significantly sloped hills, the Contractor shall make a good faith effort to work with the Customer to ensure that the Containers are not left unattended in problematic staging areas and are sufficiently restrained such that the Container may not roll and cause harm to persons or property. The Contractor may require the Customer to attend to the Containers immediately prior to and after collection. Any disputes arising between the Contractor and the Customer as to what constitutes a "significantly sloped hill" or a "safety hazard" shall be submitted in writing to the City, and the City's decision shall be final. The Contractor's crews shall make collections in an orderly and quiet manner, and shall return Containers after emptying to the same location as found, with their lids closed. 3.1.16 Inventory of Equipment, Vehicles, Facilities and Containers The Contractor shall provide to the City, on the Date of Commencement of Service of this Contract, a complete inventory of the vehicles and facilities to be used in the performance of this Contract. The inventory shall include each vehicle (including chassis model year, type, capacity, model, and vehicle identification number) and each facility to be used in performance of this Contract (including address and purpose of the facility. The Contractor may change vehicles and facilities from time to time, and shall include the revised inventory in the quarterly report provided for in Section 3.3.4.1. The Contractor shall maintain vehicles and facilities levels daring the performance of this Contract at least equal to those levels described in the initial inventory. 3.1.17 Spillage All loads collected by the Contractor shall be completely contained in collection vehicles at all times, except when material is actually being loaded. Hoppers on all collection vehicles shall be cleared frequently to prevent the occurrence of blowing, leakage, or spillage. Any leakage or spillage of materials that occurs during collection shall be immediately cleaned up or removed by the Contractor at its sole expense. The Contractor shall document the leakage or spillage, including taking pictures before and after clean-up of removal, and shall provide this documentation to the City. Leakage or spillage not immediately cleaned up or removed by the Contractor shall be cause for performance fees, as described in Section 5.1. Should a leakage or spillage occur during collection, Contractor shall notify the City immediately by calling the City's Senior Engineer and, likewise, expressly acknowledges it is solely responsible for any local, state, or federal violations, which may result from said leakage or spillage. Any Contractor -supplied Container observed by the Contractor, Customer or City to be leaking shall be replaced by the Contractor within one business day of the Contractor's observation, Customer request or notification from the City. In the event that leakage from Customer -owned Containers or Containers leased from third parties is observed by the Contractor, the Contractor shall immediately inform the City and Customer of the leakage. City of Spokane Valley 17 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract 3.1.18 Pilot Programs The City may wish to test and/or implement one or more new services or developments in waste stream segregation, materials processing, or collection technology at some point during the term of this Contract. The City shall notify the Contractor in writing at least 90 days in advance (or such longer period as is reasonably required given the nature of the program or technology) of its intention to implement a pilot program or of its intentions to utilize a new technology system on a City-wide basis. The costs (or savings) accrued by City -initiated pilot programs shall be negotiated prior to implementation. If the City deems the pilot a success, and desires to incorporate the service or development represented in the pilot program in the terms of this Contract, the Contractor and the City each agrees to negotiate in good faith and in accordance with Section 7.14 to include the provisions of the pilot program into this Contract, including any costs or savings to be accrued. Contractor -initiated pilot programs shall require prior written notification to and written approval by the City. Contractor -initiated pilot programs shall be performed at no additional cost to the City or the Contractor's Customers; however, savings accrued may be subject to negotiations prior to implementation at the City's request. Results of any Contractor -initiated pilot program shall be reported to the City in the quarterly reports described in Section 3.3.4.1. The Contractor shall not be required to test or implement any pilot program, new technology, service or development unless the terms and conditions thereof (including any savings or additional compensation to Contractor) have been mutually agreed in writing by the City and Contractor. 3.1.19 Disruption Due to Construction The City reserves the right to construct any improvement or to permit any such construction in any street or alley in such manner as the City may direct, which may have the effect for a time of preventing the Contractor from traveling the accustomed route or routes for collection. The Contractor shall, however, by the most expedient manner, continue to collect Garbage, Recyclables, and Compostables to the same extent as though no interference existed upon the streets or alleys normally traversed. This shall be done at no extra expense to the City or the Contractor's Customers. In the event of complete blockage, making any collection area(s) completely inaccessible, the Contractor may request City permission to collect double loads the following week and failure to make collection shall not constitute a missed collection pursuant to Section 3.1.10. 3.1.20 Contractor Planning and Performance Under Labor Disruption No later than 90 days prior to the expiration of any labor agreement associated with services performed under this Contract, the Contractor shall provide the City with its planned response to labor actions that could compromise the Contractor's performance under this Contract. The Contractor -prepared Strike Contingency Plan shall address in detail: 1. The Contractor's specific staffing plan to cover Contract services, including identification of staff resources moved from out -of -area operations and the use of local management staff to provide basic services. The staffing plan shall be sufficient to provide recovery of full operations within one week following the initiation of the disruption. 2. Contingency training plans to ensure that replacement and management staff operating routes are able to continue to collect route data and follow collection and material delivery procedures for all material streams collected from Customers. 3. Identification of temporary Drop -box Containers or staffed packer truck locations for all material streams. For all sites identified in the Contractor -prepared Strike Contingency Plan, the Contractor shall list the property owner/lessee's contact information and the date on which City of Spokane Valley 18 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract permission for temporary use was received. The City shall review these locations, after which the City shall approve or decry in writing use of specific locations. 4. A recovery plan to address how materials will be collected in the event of a short -notice disruption that does not allow the Contractor to collect all materials on their regular schedule (e.g. a wildcat strike) within one week following the initiation of the disruption. The Contractor shall keep the City informed of the status of active labor negotiations on a daily basis, specifically during the period surrounding the end of employee contracts with Contractor employees. In the event that labor disruptions of any kind cause reductions rn service delivery, the Contractor shall inform the City within four hours by phone and e-mail of the nature and scope of the disruption, as well as the Contractor's immediate plans to activate any part of or its entire Strike Contingency Plan. At the close of each service day during a Labor Disruption, the Contractor shall report to the City via e-mail the areas (per a detailed map) and custotner counts of served and un -served customers by material stream and service sector. In the event that a disruption lasts more than one week, the Contractor shall provide staffed Drop -box Containers or packer trucks for Customer use for each affected material stream in City -approved locations throughout the affected route areas, as well as the collection of reasonable quantities of accumulated materials (at least equal to the amounts that would have otherwise been collected in the Customer's Cart) at no additional charge on the next regular collection cycle for each material. The Contractor shall provide a Customer credit for all service missed equal to the Customers' regular rate minus the disposal component on the Customer's next regular invoice and shall proactively inform Customers of this policy in Contractor communications to Customers. The City and Contractor agree that the following special City compensation and performance fees reflect the best estimate of the impacts of the Labor Disruption to Customers and the City. The Contractor shall pay the City monthly by the tenth day of the following month: 1. An amount equal to the Administrative Fee reduction due to the Customer credits for reduction in service so that the City does not experience any Administrative Fee revenue loss due to those Customer credits. 2. An additional City cost reimbursement amount of $2,000 for each day of Labor Disruption to reimburse City staffing and other costs for managing the impacts of the Labor Disruption; 3. A performance fee of $5,000 per day for each day of Labor Disruption from the 1" day to the 711' day of the Labor Disruption; 4. A performance fee of $10,000 per day for each day of Labor Disruption from the 811' day to 14111' day of the Labor Disruption; and 5. A performance fee of $20,000 per day for each day of Labor Disruption for every clay beyond the 14111 day of Labor Disruption. The performance fees listed as 3 through 5, above, are intended to apply to any complete work stoppage where alternative, but substantially equivalent service by non -striking employees or otherwise, is not provided by the Contractor. In the event substantially equivalent service is provided by the Contractor through the employment of non -striking employees or otherwise at any point during the course of the labor disruption, the Contractor is entitled to reduce the amount of the daily performance fees that otherwise would be due on a pro -rata basis, based on the percentage of Customers receiving substantially equivalent service on that day. Given the nature of the failure arising from Iabor disruptions, the Contractor shall not be allowed any cure period opportunity or rectification process. City of Spokane Valley 19 May, 2017 Comprehensive Garbage, Recyclables, and Conrpostables Collection Contract The Contractor's failure to comply with the Contractor -prepared Strike Contingency Plan of this section shall be subject to a special fee of $20,000 per day for its non-compliance during the Labor Disruption event. This special fee is separate compensation to the City for the Contractor's failure to plan and execute the provisions of this section. The special fee shall be paid to the City within 30 days of the Contractor's receipt of the City invoice. Fees paid by the Contractor under the terms of this Section 3.1.20 are not regular performance fees for the purposes of Section 5, and shall not be counted in the cumulative performance fee default threshold referenced in Section 5.2(6). The City may elect to waive or receive the equivalent value of additional services, as negotiated, in lieu of the specific performance fees itemized in this section. 3.1.21 Site Planning and Building Design Review The Contractor shall, upon request and without additional cost, make available assistance with site planning and building design review to either the City and/or property owners/managers. The assistance shall be available for all new construction or remodeling of buildings and structures within the City Service Area. Contractor planning assistance for optimizing loading docks and other areas shall also be available for existing building owners/managers when realigning Garbage, Recyclables, and Compostables services. All assistance shall be provided by the Contractor in a timely manner so as to not delay the planning and review process. Assistance shall include, but not be limited to reviewing and providing comments on building designs and site plans to ensure that those designs and plans incorporate: • Garbage, Recyclables, and Compostables removal areas and their location upon the site of the proposed construction or remodeling project; • adequate floor and vertical space for the storage and collection of Containers for all materials; • adequate access for vehicles to collect and empty Containers, including overhead clearance, turning radius, and access that does not require backing across sidewalks or violating any City code; • avoidance of surface water drains and ditches when considering Container locations and developing strategies for containment of any potential leaks; and, • strategies to reduce interior and exterior noise and emissions. All communications regarding this process shall be conducted electronically via email. 3.1.22 Safeguarding Public and Private Facilities The Contractor shall be obligated to protect all public and private improvements, facilities, and utilities whether located on public or private property, including street curbs. If such improvements, facilities, utilities, or curbs are damaged by reason of the Contractor's operations, the Contractor shall notify the City immediately in writing of all damage, and the Contractor shall repair or replace the sante or pay the City for repairs. If the damage creates a public safety issue that requires an immediate response, the Contractor shall, along with notifying the City immediately in writing, call the City's Senior Engineer to inform them of such natter. If the Contractor fails to do so promptly, as determined by the City, the City shall cause repairs or replacement to be made, and the cost, including overhead and administrative costs, of doing so shall be paid by the Contractor or deducted from amounts owed the Contractor under the Contract. The City shall not be liable for any damage to property or person caused by the actions of the Contractor, and the Contractor shall indemnify and hold the City harmless for any such damage or legal implications from said actions pursuant to Section 7.5. City of Spokane Valley 20 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract 3.1.23 Transition and Implementation of Contract The Contractor shall develop, with the City's input and prior written approval, and submit to the City no later than 90 days after the Date of Execution of this Contract, a Transition and Implementation Plan for introducing the new and revised services to the different Customer sectors (i.e., Single-family, Multifamily Complex, and Commercial Customers), and detailing a specific timeline as to when different activities and events will occur, including details of Container delivery, how different events impact other events in the timeline and the process to be used to ensure that implementation occurs with no disruption. The Transition and Implementation Plan shall cover the entire period following the Date of Execution of this Contract, up through and including the six month period following the Date of Commencement of Service. The Contractor shall separately describe in detail what is involved with each of the activities and events listed in the timeline. The Transition and Implementation Plan shall specifically address how the Contractor intends to proceed in the event of inclement weather and what contingency plans will be in place to accelerate implementation if Container delivery or other planned activities are impacted by inclement weather. The Contractor shall be responsible for funding all the design, development, printing, sorting, mail prep, delivery, and mailing costs, including the cost of the postage -prepaid mail -back cards and any costs associated with the website ordering services, and of all new and continuing service and educational materials described above and needed to comply with the Transition and Implementation Plan outreach described in this section of the Contract. Any additional promotional, educational, informational, and outreach materials provided by the Contractor to Customers in connection with the initial transition and implementation of the Contract shall be designed, developed, printed, and delivered by the Contractor, at the Contractor's cost, and subject to the City's prior review and written approval and the City's final approval as to method of delivery. The City will be provided a minimum of two (2) weeks to review any of the materials included in the Contractor's Transition and Implementation Plan. 3.1.24 Performance Review The City may, at its option, conduct a review of the Contractor's performance under this Contract. If conducted, the performance review shall include, but is not limited, to a review of the Contractor's performance relative to requirements and standards established in this Contract. The Contractor agrees to fully cooperate with the performance review and work with City staff and consultants to ensure a timely and complete review process. The results of the performance review shall be presented to the Contractor within 30 days of completion. Should the City determine that the Contractor fails to meet the Contract performance requirements and standards, the City shall give the Contractor written notice of all deficiencies. The Contractor shall have 60 days from its receipt of notice to correct deficiencies to the City's satisfaction. If the Contractor fails to correct deficiencies within 60 days, the City may allow the Contractor additional time to comply, accept other remedies for the service failure or proceed with the contract default process pursuant to Section 5.2 of this Contract, at the City's sole option. The costs of the development and implementation of any action plan required under this Section 3.1.24 or Section 5.1 shall be paid for solely by the Contractor, and the costs of developing or implementing such action plan may not be passed on to Customers or the City, or included in rates or fees charged Customers. City of Spokane Valley 21 May, 2017 Comprehensive Garbage, Recyelables, and Compostables Collection Contract 3.1.25 Continual. Monitoring and Evaluation of Operations The Contractor's supervisory and management staff shall be available to meet with the City at either the Contractor's office or City offices, at the City's option, on an every -other -weekly basis during the first six months of the contract and monthly throughout the term of the Contract to discuss operational and Contract issues. The Contractor shall continually monitor and evaluate all operations to ensure that compliance with the provisions of this Contract is maintained. The City may periodically monitor collection system parameters such as participation, Container condition, contents weights, aIld waste composition. The Contractor shall assist and fully cooperate with the City by coordinating the Contractor's operations with the City's periodic monitoring to minimize inconvenience to Customers, the City, and the Contractor. The Contractor also shall provide full access to equipment, processing facilities, route and Customer service data, safety records, and other applicable information. The City's review of Contractor activities and records shall occur during normal Office Holes and shall be supervised by the Contractor's staff. 3.1.26 Collection/Disposal Restrictions Except for C&D Waste, all Garbage collected under this Contract shall be delivered to the City Disposal System, unless otherwise directed in writing by the City. Unauthorized disposal of Garbage, other than C&D Waste, Recyclables, and Compostables, outside of the City Disposal System shall be grounds for Contract default pursuant to Section 5.2 of this Contract. The Contractor shall not knowingly or as a result of gross negligence collect or dispose of Hazardous Waste or other hazardous materials that are either restricted from disposal or would pose a danger to collection crews. If materials are rejected for this reason, the Contractor shall leave a written notice with the rejected materials listing why they were not collected and providing the Customer with a contact for further information about proper disposal options for such materials. Title to and liability for any Hazardous Waste, or for other hazardous materials or substances that are either restricted from disposal or would pose a danger to collection crews (including but not limited to any household. Hazardous Waste and small quantity generator Hazardous Waste, special waste, and radioactive material) or the environment and that are included with any materials collected under this Contract by Contractor despite the City's and Contractor's attempts to prevent the inclusion of such materials shall not pass to Contractor, but shall remain with the party from whom such Hazardous Waste or any such other materials or substances is received. 3.1.27 Emergency Response The Contractor shall provide the City with the use of the Contractor's labor and equipment for assistance in the event of a City disaster or emergency declaration. Contractor services shall be provided immediately upon City directions and paid at the Contract rates in Attachment B. The Contractor shall keep full and complete records and documentation of all costs incurred in connection with disaster or emergency response, and include such information in the quarterly and annual reports required under Section 3.3.4. The Contractor shall maintain such records and documentation in accordance with the City's prior written approval and any standards established by the Federal Emergency Management Agency, and at the City's request, shall assist the City in developing any reports or applications necessary to seek federal assistance during or after a federally -declared disaster. City of Spokane Valley 22 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract 3.2 Collection Services 3.2.1 Single-family Residence Garbage Collection 3.2.1.1 Subject Materials Tlie Contractor shall collect all Garbage placed at Curbside for disposal by Single-family Residence Customers in, and adjacent to Micro -cans, Garbage Cans, bags, and Garbage Carts. The Contractor shall offer carry -out service for the appropriate service level rate, plus the carry -out surcharge, in accordance with Attachment B. 3.2.1.2 Containers The Contractor shall provide collection Containers to Customers at no additional charge. All Single- family Residence Customers shall use a Contractor -provided Container for containing their regular quantities of Garbage, provided that Extra Units may be contained in bags or Garbage Cans set next to the Customers regular Container. Containers shall be delivered by the Contractor to Single-family Residence Customers within seven (7) days of the Customer's initial request. 3.2.1.3 Specific Collection Requirements The Contractor shall offer regular weekly collection of the following service levels: 1. 10 -13 -gallon Micro -can 2. 20 -gallon Garbage Cart or 20 -gallon Cart insert 3. 32135 -gallon Garbage Cart 4. 45 -gallon Garbage Cart 5. 64 -gallon Garbage Cart 6. 96 -gallon Garbage Cart On Customer request, the Contractor shall also offer Customers monthly collection of one 32135 -gallon Garbage Cart with no Putrescible Wastes. Customers subscribing at this service level will continue to receive regularly scheduled Curbside Recycling and Compostables services. Garbage in excess of Container capacity or the subscribed service level shall be collected and properly charged as Extra Units to the Customer; with the exception of excess Garbage collection otherwise authorized under this Contract at no charge to the Customer. The Contractor shall maintain route lists in sufficient detail to allow accurate recording and charging of all Extra Units. Customers shall be allowed to specify that no Extra Units be collected without prior Customer notification, which shall be provided by the Single-family Residence Customer no less than thvo business days prior to that Customer's regular collection. Collections shall be made from Single-family Residences on a regular schedule on the same day and as close to a consistent time as possible. The Contractor's crews shall make collections in an orderly and quiet planner, and shall return all Containers, in an upright position with lids closed and attached, to their original set out location. Carry -out charges shall be assessed in 25 foot increments only to those Customers for whom the Contractor must move a Container over five feet to reach the curb at the collection vehicle's nearest point of access. Extra Unit charges may be assessed for materials loaded so as to lift the Container lid in excess City of Spokane Valley 23 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract of six inches from the normally closed position and/or excess bags or cans left next to the Contractor provided container. Customers may specify to the Contractor that they may not be charged for Extra Units, in which case any such Extra Units shall be left at the Curb uncollected and tagged with written notification as to why it was not collected. The Contractor shall offer an annual Curbside clean-up program provided to all Single-family Customers as part of their regular Garbage service at no additional charge. The on-call service shall accept two categories of household Garbage items: (1) up to one cubic yard of individual small items not larger than three feet by three feet and weighing not more than 65 pounds; and (2) two additional items of Bulky Waste, including but not limited to appliances, mattresses, sofas and chairs. Each Single-family Customer shall be eligible to request one clean-up event per calendar year, on a week preferred by the Customer. The Customer shall provide the Contractor no less than seven calendar days' notice for a scheduled collection. Collection shall not occur on any weeks where there is a Holiday. The Contractor shall be responsible for maintaining records of Customer usage to ensure that each Customer only receives the free service once each calendar year. The Contractor shall advise Customers on appropriate strategies for addressing wildlife problems, including providing information on Customer behavioral changes, additional containerization, appropriate set -out times and locations. 3.2.2 Single-family Residence Recyclables Collection 3.2.2.1 Recyclable Materials Residential Recyclables shall be collected from all participating Single-family Residence Customers as part of basic Garbage collection services, without extra charge. As operational or recycling processing improvements are made that allow additional materials to be recycled at no additional cost to the Contractor, the Contractor agrees to expand the defined list of Residential Recyclables to cover such materials, subject to prior written approval by the City. Tlie Contractor shall collect Curbside prepared and either called -in or set -out Recyclables as described in Attachment C. With the exception of Corrugated Cardboard, the maximum dimensions for Recycling materials shall be two feet by two feet. The Contractor shall also make available subscription -based curbside Recyclables service to Customers desiring such Recycling service without also subscribing to Garbage collection, at the rate(s) provided in Attachment B. 3.2.2.2 Containers The Contractor shall provide collection Containers to Customers at no charge. The default Recycling Cart size shall be 96 -gallons, provided that the Contractor shall offer and provide 35- or 64 -gallon Recycling Carts on request to those Single-family Residence Customers requiring less capacity than provided by the standard 96 -gallon Recycling Cart. Recycling Carts shall be delivered by the Contractor to new Single-family Residence Customers, those Customers requesting replacements, or Customers that had previously rejected their Recycling Cart, within seven days of the Customer's initial request. 3.2.2.3 Specific Collection Requirements Single-family Residence Recyclables collection shall occur every -other -week on the same day of the week as each household's Garbage collection. Collections shall be made from Residences on a regular schedule on the same day and as close to a consistent time as possible. The Contractor shall collect on City of Spokane Valley 24 May, 2017 Comprehensive Garbage, Recyclables, and Conrpostables Collection Contract Public Streets and Private Roads in the same location as Garbage collection service is provided. The Contractor's crews shall make collections in an orderly, non -disruptive and quiet manner, and shall return Containers with their lids closed and attached to their set -out location in an orderly manner. The Contractor shall collect all properly prepared Single-family Residence Recyclables from Single- family Residence Customers subscribing to Garbage service. No limits shall be placed on set -out volumes for Curbside Recyclables, other than those specifically listed in Attachment C. 3.2.3 Compostables Collection 3.2.3.1 Subject Materials Subscription -based Compostables collection service shall be offered to all Customers (meluding Commercial and Multifamily Complex Customers) at an additional charge. Contaminated or oversized Compostables materials rejected by the Contractor at the Curb shall be tagged in a prominent location with an appropriate written problem notice explaining why the material was rejected. 3.2.3.2 Containers The Contractor shall provide the Cart for Compostables to subscribers at no additional charge as part of the basic Compostables service. The default Compostables Cart size shall be 96 -gallons, provided that the Contractor shall offer and provide a 20-, 35- and 64 -gallon Compostables Carts service level at the rates provided in Attachment B. Compostables Carts shall be delivered by the Contractor to all subscribing Customers within seven days of the Customer's initial request. Excess Yard Debris material that does not fit in a Compostables Cart shall be bundled or placed in Kraft paper bags or properly labeled Customer -owned Garbage Cans. Customers choosing to use their own Garbage Can for excess Yard Debris shall be provided durable stickers by the Contractor that clearly identify the container's contents as "Yard Debris." 3.2.3.3 Specific Collection Requirements Compostables shall be collected weekly March through November and monthly December through February on the same day of the week as Garbage collection is provided. Weekly collection shall resume in the week that contains the first day of March and collection shall be provided for all routes the entirety of that week, including February dates. Weekly collection shall continue through the week containing the last day of November and shall be provided for all routes the entirety of that week, including December dates. Monthly collection shall occur during the first full week of December through February. Collections shall be made from Customers on a regular schedule on the same day and as close to a consistent time as possible. Compostables in excess of the subscribed Container size may be charged Extra Units in 32 -gallon increments, as included in Attachment 13. Customers may also subscribe for an additional Compostables Cart at the rate provided in Attachment B. Compostables in excess of the Cart capacity subscribed by the Customer may be placed in Carts, paper bags, bundles, or repurposed and relabeled Garbage Cans next to the initial Compostables Cart, provided that Food Scraps shall be contained in the initial Cart and only Yard Debris shall be placed in bags, bundles, or open cans. The Contractor shall collect on Public Streets and Private Roads in the same location as Garbage collection is provided. The Contractor's crews shall make collections in an orderly and quiet manner, and shall return Containers in an upright position, with lids attached, to their set -out Iocation. City of Spokane Valley 25 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract 3.2.4 Multifamily Complex and Commercial Customer Garbage Collection 3.2.4.1 Subject Materials The Contractor shall collect all Garbage set out for disposal by Multifamily Complex and Commercial Customers in or next to Containers. 3.2.4.2 Containers Multifamily Complex and Commercial Customers shall be offered a full range of Container and service options, including Garbage Carts, one through eight cubic yard non -compacted Detachable Containers, and one through four cubic yard compacted Detachable Containers provided that Carts at Multifamily Complexes shall be discouraged unless necessary due to site constraints. Containers shall be provided to Customers at no charge, except for compacting Containers or unless otherwise set forth in this Contract and included in Attachment B. Materials in excess of the subscribed service level shall be collected and properly charged as Extra Units at the rates listed in Attachment B. The Contractor shall develop and maintain route lists in sufficient detail to allow accurate recording and charging of all Extra Units. The Contractor may use either or both front -load or rear -load Detachable Containers to service Multifamily Complex and Commercial Customers, although not all collection sites within the City Service Area may be appropriate for front -load collection due to limited maneuverability or overhead obstructions. The Contractor shall provide Containers and collection services capable of servicing all Customer sites, whether or not front -load collection is feasible. Containers shall be delivered by the Contractor to requesting Multifamily Complex and Commercial Customers within three days of the Customer's initial request. 3.2.4.3 Specific Collection Requirements Collections from both Multifamily Complex and Commercial Customers shall be made on a regular schedule on the sante day and as close to a consistent time as possible to minimize Customer confusion. Customers shall use Containers for all regularly -generated Garbage. Occasional Extra Units placed next to the Customer's Container shall be collected if the Contractor's staff can reasonably handle the weight and bulk of the Extra Units. The Contractor's staff shall pick-up debris or litter created during the collection process within ten feet of the Container or within the Container enclosure, whichever is less. If a Customer's site frequently contains litter or Extra Units, photos shall be sent to the property manager, along with suggestions for changing collection frequency or Container size. In the event a Customer is unresponsive, the Contractor shall forward documentation of the situation to the City and the City may intervene in the case of code or health compliance issues as authorized by law. The Contractor shall provide locks for Containers upon request, remove and replace Containers from enclosures and position (roll-out) Containers up to 25 feet for Garbage (and Recycling and Compostable) collection at the charges itemized in Attachment B. Additional roll-out charges shall be assessed in 25 foot increments only to those Multifamily Complex and Commercial Customers for whom the Contractor must move a Container over 25 feet to reach the collection vehicle at its nearest point of access. Extra charges may be assessed for materials loaded so as to lift the Container lid in excess of six inches from. the normally closed position and for bagged or bundled materials placed next to the Container. City of Spokane Valley 26 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract Customers with hard -to -access Containers that require the Contractor to wait for Customer Container relocation or use of specialized Contractor equipment to relocate Containers for dumping may charge those Customers additional access and/or hourly fees consistent with Attachment B. Customers may request extra collections and shall pay a proportional amount of their regular monthly rate for that service in accordance with the rates listed in Attachment B. 3.2.5 Multifamily Complex Recyclables Collection Recycling shall be available to Multifamily Complex Customers on a subscription basis at the Multifamily Complex Recycling rate surcharge provided for in Attachment B. If Recycling collection is requested, an itemized Multifamily Complex Recycling Fee shall be charged in addition to their basic Garbage charges, based on the size of the Customer's Garbage Container. 3.2.5.1 Subject Materials All Recyclables listed in Attachment C for Multifamily Complex Customers, shall be collected from Recyclables collection subscribers without limit. 3.2.5.2 Containers The Contractor shall provide Recycling Containers at no additional charge to Multifamily Complex Recyclables collection subscribers. The Contractor shall recommend appropriate Container sizes through its site visit and evaluation process. The Contractor shall encourage the use of Detachable Containers instead of multiple Carts at locations where more than one cubic yard of Recycling capacity is provided, unless space or other constraints favor the use of Carts. Containers used for the collection of Recyclables shall be delivered by the Contractor to requesting Customers within three days of the Customer's initial request. 3.2.5.3 Specific Collection Requirements If Recycling is requested, Multifamily Complex recycling collection shall occur at least weekly or more frequently if space constraints preclude providing sufficient weekly capacity. Collections shall be made on a regular schedule on the salve day(s) of the week and as close to a consistent time as possible to minimize Customer and tenant confusion. The Contractor and City shall jointly develop a protocol to address Multifamily Complex recycling contamination issues. The protocol shall address thresholds for when contamination levels trigger Customer contact, when to put a Customer on "probation" for possible discontinued collection, when to suspend collection service and remove the subject Container, and finally, procedures for allow a Customer to resume service after it has been suspended due to contamination. The Contractor shall implement the protocol consistently for all Customers and shall notify the City via e-mail of any Customer being handled under the protocol. 3.2.6 Temporary (Non -Event) Container Customers The Contractor- shall maintain a sufficient Container inventory, including Detachable Containers, to provide delivery of empty Containers by the Contractor to temporary Customers within three business days after the Customer's initial request. The charges for all temporary Containers shall be included in City of Spokane Valley 27 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract Attachment B. The charges for temporary Detachable Container service as listed in Attachment 13 shall include delivery, collection, distance, and disposal. No additional fees other than those included in Attachment B may be charged. Temporary Garbage services shall not exceed 90 days in duration. Custorners requiring service for more than 90 days shall subscribe for regular Garbage service. 3.2.7 Special Event Services The Contractor shall provide temporary Garbage and Recyclables Containers to Customers sponsoring special events within the City Service Area at the rates listed in Attachment 13. The Contractor shall provide such Customers with assistance in determining Container needs and signage for Garbage and Recyclables at the special events, including site visits and technical assistance to ensure that the maximum Recyclables diversion is achieved. The Contractor shall coordinate their efforts with the City,. receive prior written approval for signage style and content, and provide such Customers and the City with a summary of the volumes and tonnages of materials disposed of, and diverted for recycling. The Contractor shall provide special event services as a bundle, with each event -provided collection of Garbage and Recyclables. The provision of Garbage -only service is discouraged, and shall be offered on a case-by-case basis only upon prior written approval of the City. 3.2.8 On-call Bulky Waste Collection The Contractor shall provide on-call fee-based Bulky Waste collection to any Customer. On-call collection of Bulky Waste shall be provided by the Contractor to Customers by appointment for no more than the charge set forth in Attachment B to this Contract, provided that Customers request collection 110 later than the day before their regular Garbage collection day. Bulky Waste must be placed at the Curb by the Customers or at a location specified by the Contractor. The Contractor shall notify the Customer of the specific date that their item will be collected, the charge that will be made to their next bill, and where the item should be placed for collection. The Contractor shall recycle all metal white goods, unless another arrangement is approved in writing by the City, and to make a reasonable effort to recycle all other materials collected. The Contractor shall direct Customers to remove doors from refrigerators and freezers before collection and not to place Bulky Waste at the Curb prior to twenty-four (24) hours before scheduled collection. The Contractor shall maintain a separate log listing service date, materials collected, Customer charges, weights, and whether the item was recycled or disposed. This log shall be provided to the City on a monthly basis in accordance with Section 3.3.4. On-call Bulky Waste collection must occur during the hours and days specified in Section 3.1.4, with the exception that Saturday collection is permissible if it is more convenient for Customers. 3.2.9 Excluded Services This Contract does not include the collection or disposal of Excluded Materials. Collection of Drop -box Containers containing Garbage (other than as provided under Section 3.1.20) are excluded from this Contract and are contracted separately by the City. City of Spokane Valley 28 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract 3.2.10 Services at City Facilities The Contractor agrees to remove and dispose of Garbage and Recyclables generated in the normal course of business from City facilities identified in this section. This section shall not apply to collection of sludge, waste water, decant or any other substance from waste water treatment plants or third party activities such as construction projects pertinent to a City facility. Contractor agrees to provide a similar service level to the Garbage service levels below with the addition of Recyclablcs collection. Should service exceed 10% of the volumes listed, Contractor may charge City for such excess services pursuant to rates set forth in Attachment 13, at the rates in effect at the time the excess volume occurs. City Facility Address Material Size Collection(s) Per Werk Precinct 12710 E Sprague Av Garbage 6 yard One Precinct 12710 E Sprague Av Recyclables To Be Determined To Be Determined Center Place 2426 N Discovery P1 Garbage 8 yard Two Center Place 2426 N Discovery PI Recyclables 6 yard One Maintenance Shop 17002 E Euclid Garbage 3 yard One Maintenance Shop 17002 E Euclid Recyclables To Be Determined To Be Determined City Hall 10210 E Sprague Garbage 8 yard Two City Hall 10210 E Sprague Recyclables To Be Determined To Be Determined 3.3 COLLECTION SUPPORT AND MANAGEMENT 3.3.1 General Customer Service The Contractor shall be responsible for providing all Customer service functions, including, but not limited to: • Answering Customer telephone calls and e-mail requests; • Requesting at start of service Customer's preference for notification of service changes via robo- calls, texts or entails; • hrforming Customers of current, new, and optional services and charges; • Handling Customer subscriptions and cancellations; • Receiving and resolving Customer complaints; • Dispatching temporary containers and special collections; • Billing; and, • Maintaining and updating regularly as necessary a user-friendly internet website. These functions shall be provided at the Contractor's sole cost, with such costs included in the Customer charges set forth in Attachment B. 3.3.2 Specific Customer Service Requirements The Contractor shall maintain a Spokane Valley -specific local or toll free telephone number with sufficient physical capacity to meet Section 3.3.2.4 performance requirements. The holiday collection schedule described in Section 3.1.7 shall also apply to Customer service coverage. Customer service representatives shall be available through the Contractor's call center during Office Hours for communication with the public and City representatives. Customer calls shall be taken during Office City of Spokane Valley 29 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract Hours by a person, not by voice mail. During all non -Office Hours for the call center, the Contractor shall have an answering or voice mail service available to record messages from all incoming telephone calls. 3.3.2.1 Customer Service Representative Staffing During Office Hours, the Contractor shall maintain sufficient staffing to provide timely response to complaints and service requests, consistent with required Contract response times for Customer communications. During office hours, Customers shall not be required to navigate automated telephone answering option branches in order to speak with a Customer service representative, but shall be routed directly to a Customer service representative. if incoming telephone calls necessitate, the Contractor shall increase staffing levels as necessary to meet Customer service demands. The Contractor shall work towards providing and publicizing a telephone number capable of handling service related text messages. The Contractor shall maintain sufficient staffing to answer and handle complaints and service requests in a timely manner made by methods other than telephone, including letters, e-mails, text messages or webpage messages. If staffing is deemed to be insufficient by the City to handle Customer complaints and service requests in a timely manner, the Contractor shall increase staffing levels to meet performance criteria. The Contractor shall provide additional staffing during the transition and implementation period, and especially from six weeks prior to the Date of Commencement of Service, through the end of the fourth month after the Date of Commencement of Service, to ensure that sufficient staffing is available to minimize Customer waits and inconvenience. The Contractor shall receive no additional compensation for increased staffing levels during the transition and implementation period. Staffing levels during the transition and implementation period shall be subject to prior City review and approval. 3.3.2.2 City, Customer Service The Contractor shall maintain staff that has management level authority to provide a point of contact for the majority of City inquiries, requests, and coordination covering the full range of Contractor activities related to this Contract. Duties include, but are not limited to: • Assisting City staff with promotion and outreach to Single-family Residences, Multifamily Complexes, Commercial Customers, and special events; • Serving as an ombudsperson, providing quick resolution of Customer issues, complaints, and inquiries; and, • Assisting the City with program development and design, research, response to inquiries, and troubleshooting issues. The Contractor shall maintain a representative or answering service to contact such representative, available at an emergency telephone number and email for use by the City in the event of an emergency during all hours. The City shall not use the emergency contact after normal office hours for normal customer service issues. 3.3.2.3 Service Recipient Complaints and Requests The Contractor shall record all complaints and service requests, regardless of how received, including state, time, Customer's name and address, if the Customer is willing to give this information, method of transmittal, and nature, date and manner of resolution of the complaint or service request in a computerized daily log. Any telephone calls received via the Contractor's non -office hours voice mail or answering service shall be recorded in the log the following business day. The Contractor shall make a City of Spokane Valley 30 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract conscientious effort to resolve all complaints within one business day of the original phone call, letter, or internet communication, and service requests within the times established throughout this Contract for various service requests. If a longer response time is necessary for complaints or requests, the reason for the delay shall be noted in the log, along with a description of the Contractor's efforts to resolve the complaint or request. The Customer service log shall be available for inspection by the City, or its designated representatives, during the Contractor's Office Hours, and shall be in a format approved by the City. The Contractor shall provide a copy of this log in an electronic format from the Microsoft Office suite of software to the City with the quarterly report. 3.3.2.4 Handling of Customer Calls All incoming telephone calls shall be answered promptly and courteously, with an average speed of human answer of less than 30 seconds. No telephone calls shall be placed on hold for more than one minute, and on a monthly basis, no more than 10% of incoming telephone calls shall be placed on hold for more than 30 seconds. The Contractor is encouraged to provide a "call-back" function to handle high call volumes. A Customer shall be able to talk directly with a Customer service representative when calling the Contractor's Customer service telephone number during Office Hours without navigating an automated phone answering system. An automated voice mail service or phone answering system may be used when the office — both the Customer Service Office and the Customer Service Center is closed. A Customer calling into the Customer service phone lines and placed on hold shall hear only messages that are applicable to Spokane Valley and not misleading to City Customers. 3.3.2.5 Corrective Measures Upon the receipt of Customer complaints in regard to busy signals or excessive delays in answering the telephone, the City may request the Contractor submit a plan to the City to correct the problem. Once the City has approved the plan, the Contractor shall have sixty (60) days to implement the corrective measures, except during the transition and implementation period from one (1) month prior to the Date of Commencement of Service, through the end of the fourth month after the Date of Commencement of Service, during which the Contractor shall have one (1) week to implement corrective measures. Reasonable corrective measures shall be implemented without additional compensation to the Contractor. Failure to provide corrective measures shall result in possible performance fees for the Contractor. 3.3.2.6 Contractor Internet Website The Contractor shall provide a searchable user-friendly Internet website containing information specific to the City's collection programs, collection schedules, current day of collection map, material preparation requirements, available services and options, rates and fees, inclement weather service changes, and other relevant service information for its Customers. The website shall include an e-mail function and live -chat function for Customer communication with the Contractor, and the ability for Customers to submit service requests and manage their services on-line. Emailed Customer service requests shall be answered within one business day of receipt. The website shall offer Customers the option to receive and pay their service bills on-line through a secured bill payment system that enables Customers to make one-time or ongoing payments via credit card or checking/savings account at no extra charge. The website design shall be usability tested and then submitted for City approval a minimum of three months prior to the Date of Commencement of Service of this Contract, and then changes shall be subject City of Spokane Valley 31 May, 2017 Comprehensive Garbage, Recyclables, and Conipostables Collection Contract to the City's prior approval throughout the term of this Contract. The website shall be functional for regular computers, tablets, and smart -phones or other similar mobile devices. Changes requested by the City shall be uploaded to the website within 48 hours of the time of the request. Changes requested by the City that are related to an emergency or time -sensitive situation (such as an inclement weather event, windstorm, or event preventing access to a Customer's regular place of container set -out) shall be uploaded to the website within four hours of the time of request. The Contractor shall review the website monthly, update as needed, and send emails of the updates to the City. Appropriate links shall be provided to the City's website and the Contractor shall check monthly that all links (including both City and non -City) links are current. Upon City request, the Contractor shall provide a website utilization report indicating the usage of various website pages and email option. 3.3.2.7 Tull Knowledge of Garbage, Recyclables, and Compostables Programs Required The Contractor's Customer service representatives shall be fully knowledgeable of all collection services in Spokane Valley available to Customers under this Contract, including the various services available to Customers in a Single-family Residence and Multifamily Complex, and for Commercial Customers. For new Customers, Customer service representatives shall explain all Garbage, Recyclables, and Compostables collection options available and specific to the sector the Customer is calling from. For existing Customers, the representatives shall explain new services and options, and resolve recycling issues, collection concerns, missed pickups, container deliveries, and other Customer concerns. Customer service representatives shall be trained to inform Customers of Recyclables and Compostables preparation specifications. City policy questions shall be immediately forwarded to the City for response. The Contractor's Customer service representatives shall have immediate electronic access to Customer service data and history. The Contractor shall provide the City with internal customer service representative training and support information specific to the City to allow the City to review and check information provided to customer service representatives and, in turn, provided to City Customers. Any revisions to these materials shall be approved in writing (via e-mail) by the City prior to being used by customer service representatives. Upon City request, the Contractor shall also provide the City with up to five phantom billing accounts representing various sectors to facilitate City monitoring of Customer conununications and billing protocols. These phantom accounts shall be established in conjunction with the City, shall be accessible to the City, and managed as if the City were a normal. Customer using these accounts. 3.3.2.8 Customer Communications The City and Contractor recognize that Customer preferences for their method of communication may change during the term of this Contract and agree to adjust customer service expectations to match Customer preferences. For example, if call traffic to the Contractor's telephone -based call center reduces over time and is supplanted by an increase in texting, the Contractor shall shift staff resources accordingly to ensure high levels of customer service. The City and Contractor agree to review Contract requirements periodically and negotiate in good faith any desired improvements to the Contract service standards related to customer service delivery. 3.3.3 Customer Billing Responsibilities The Contractor shall be responsible for all billing functions related to the collection services required under this Contract. All Single-family Residence Customers shall be billed quarterly, and Multifamily Complex and Commercial Customers shall be billed monthly. In no case shall a Customer's invoice be City of Spokane Valley 32 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract past due prior to the receipt of all services covered by the billing period. The Contractor's billing cycle parameters include, but are not limited to the service period, invoice date, due date, late fee date, reminder date(s), Container removal and stop -service date. The City reserves the right to review and provide feedback on the bill template used by the Contractor as to format and design to ensure Customer satisfaction. The Contractor shall evaluate and may incorporate the City's recommendations in good faith. Billing and accounting costs associated with Customer invoicing, including credit card fees, shall be borne by the Contractor, and are included in the service fees in Attachment B. The Contractor may bill to Customers late payments and "non -sufficient fiends" check charges, as well as the costs of bad debt collection, under policies and amounts that have been previously approved in writing by the City. The Contractor shall offer paperless billing, including an autopay/electronic notification function that allows Customer to set up autopay and receive an e-mail or text notification of the amount and draw date of the payment, without requiring the Customer to navigate to the Contractor's website to obtain that information. Customers may temporarily suspend collection services due to vacations or other reasons for as long and as often as desired in one week increments, with a minimum of two weeks per suspension, and be billed pro -rata for actual services received. The Contractor may charge a weekly vacation hold/standby fee as listed in Attachment B instead of retrieving Carts for those Customers who request a vacation hold greater than two weeks in duration. The Contractor- shall be responsible for the following: • Generating combined Garbage, Recyclables, and Compostables collection bills for all Customers; • Generating bills printed double -sided; • Generating bills that include at a minimum a statement indicating the Customer's current service level, current charges and payments, appropriate taxes and fees, Customer service contact information and website information; • Generating bills that clearly state the date at which late fees will be assessed for non-payment; • Generating bills that have sufficient space on the front of the bill for educational or informational messaging, as directed by the City; • Accepting automatic ongoing payments from Customers via debit or credit card, checking or savings account withdrawal, or by wire transfer. No transaction fees may be levied on any Customer payments; • Accepting, processing, and posting payment data each business day; • Accepting bill inserts for specific Customer sectors; • Maintaining a system to monitor Customer subscription levels, record excess Garbage or Compostables collected, place an additional charge on the Customer's bill for the excess collection, and charge for additional services requested and delivered. This system shall maintain a Customer's historical account data for a period of not less than six (6) years Oram the end of the fiscal year in accordance with the City's record retention policy, and in a manner that is City of Spokane Valley 33 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract instantaneously accessible to Customer service representatives needing to refer to Customer service data and history; • Accepting and responding to Customer requests for service Ievel changes, missed or inadequate collection services, and additional services; • Collecting unpaid charges from Customers for collection services; and • Implementing rate changes as specified in Section 4.3. The Contractor shall be required to have procedures in place to backup and minimize the potential for the loss or damage of the account servicing (e.g., Customer service, service levels, and billing history) database. The Contractor shall ensure that at a minimum a daily backup of the account servicing database is made and stored off-site. The Contractor shall also provide the City with a copy of the account servicing database (excluding Customer financial information such as credit card or bank account numbers) sorted by Customer sector via e-mail, FTP site or electronic media upon request. The City shall have unlimited rights to use such account servicing database to manage its solid waste program, Including, but not limited to, developing targeted educational and outreach programs, analyzing service level shifts or rate impacts, and/or providing information to successor contractors. Upon seven (7) days written notice, the Contractor shall provide the City with a paper and/or electronic copy at the City's discretion of the requested Customer information and history, including but not limited to Customer names, service and mailing addresses, contact information, service levels, and current account status. The City may, at its option, transition to a billing agent relationship with the Contractor where the Contractor shall bill City -specified rates to Customers for all services under this Contract on the City's behalf and then receive, post and remit all funds to a City -specified account. The City shall then manage the receipts and pay the Contractor Contract rates, including or excluding the disposal cost component depending on whether the City elects to pay Garbage disposal fees directly to City's Disposal System. In the event that the City elects to shift to a billing agent relationship, the City and Contractor agree to negotiate the terms of transition, direct payment of disposal fees to the City's Disposal System, inclusion of additional billed utilities and other items in good faith, provided that the Contractor's underlying compensation for Contract services, other than the disposal component, shall remain substantially the same. 3.3.4 Reporting The Contractor shall provide quarterly, annual, and ad hoc reports to the City. The Contractor report formats may be specified and reasonably modified from time to time at City request at no cost to the City. In addition, the Contractor shall allow City staff access to pertinent operations information related to compliance with the obligations of this Contract, such as vehicle route assignment and maintenance logs, Garbage, Recyclables, and/or Compostables facility certified weight slips, and Customer charges and payments. 3.3.4.1 Quarterly Reports On a quarterly basis, within 15 days of the last day of each quarter, the Contractor shall provide a report containing the following information for the previous quarter: City of Spokane Valley 34 May, 2017 Comprehensive Garbage, Recyclables, and Conrpostables Collection Contract 1. A billing summary that provides the number of Customers billed at each service level (e.g. by container size, extra services) for each service sector (e.g., Single-family Residence, Multifamily Complex, and Commercial Customers), the total number of Customers for each type of service by sector, Customer receipts by each service level, and total billings. 2. A log of all Customer requests, complaints, inquiries, and site visits, including Customer name, property naive and address, date of contact or site visit, reason for site visit, results of Customer request, complaint, inquiry and/or site visit, Container sizes for various materials (e.g., Garbage, Recycling, Compostables, etc.), frequency of collection for various materials before site visit and resulting changes after site visit, additional follow-up needed, follow-up conducted, results of follow-up, and materials provided. 3. Reports from the Contractor's Customer service telephone system showing total call volume, total calls answered, average speed of answer, average hold time, total number of abandoned calls, abandonment rate, and average time to abandonment. 4. Website utilization report showing total number of Customers paying their bills on-line, total number of Customers managing their services on-line, total number of e-mails received via website, data on site usage, and other data or information as the City may require for internal reporting purposes. 5. A summary of total Garbage, Recyclables and Compostables, quantities collected (in tons) for each collection sector. Where item counts are more appropriate for certain Recyclables or Bulky Wastes (e.g. appliances), reporting iteral counts are sufficient. The summary shall include the names of facilities used for all materials and tonnage delivered to each facility. 6. A summary of the number of Single-family Customers receiving on-call clean-up services during the preceding quarter. Upon request, the City may require that the summary include a list of addresses of such customers. 7. A summary of Recyclables market prices. Upon written request, the City may require that the summary of Recyclables also include contamination levels and processing residues disposed as Garbage and a description of the methodology used to determine contamination or residual levels (e.g. sample loads from an individual route truck, aggregate samples from all loads delivered to a facility, etc.). 8. Changes in Compostables tipping fees. 9. A description of any vehicle accidents, infractions, leaks or spills. 10. A description of any promotion, education, and outreach efforts, including where possible, samples of materials, and summary of any feedback or response received from Customers. If collection vehicles are used to service more than one Customer sector, the Contractor shall develop an apportioning methodology that allows the accurate calculation and reporting of collection volumes and quantities from the different sectors. The apportioning methodology shall be subject to the prior review and written approval of the City, and shall be periodically verified through field testing by the Contractor. City of Spokane Valley 35 May, 2017 Comprehensive Garbage, Recyclables, and COM postables Collection Contract 3.3.4.2 Annual Reports On an annual basis, by January 30th, the Contractor shall provide a report containing the following information for the previous year: 1. A consolidated summary and tabulation of the quarterly reports, described above. 2. A discussion of promotion, education, and outreach efforts, and accomplishments for each sector and plans for the coming year. 3. An inventory of current collection vehicles and other major equipment, including model, year, make, serial or VIN number, assigned vehicle number, mileage (if vehicle), collection sector assigned to or used in, and maintenance history, including vehicle painting. 4. A list of Multifamily Complexes eligible for Recycling and Compostables collection service, but not receiving one or both services, with the results of required contacts made during the year to promote the Recycling and/or Compostables service to those complexes, including the reason why the Multifamily Complex is not receiving Recycling and/or Compostables service. 5. A summary of the quarterly logs of Customer requests, complaints, inquiries, site visits, and resolutions or results, as required in Section 3.3.4.1. The summary shall organize Customer requests, complaints, inquiries, and site visits by category (e.g., missed pickups, improper set- ups). 3.3.4.3 Ad Hoc Reports The City may require specialized ad-hoc reports from the Contractor at no additional cost to the City, provided that such reports do not require the Contractor to expend more than 200 staff hours each calendar year to complete. If ad hoc reporting requires over 200 hours in a particular calendar year, the Contractor may charge the City for additional staff time at a rate of $35 per hour. The Contractor shall inform the City of the cumulative total of hours expended, supported by a listing of staff names, date of work, work task and hours expended, upon the completion of each report requested by the City. These reports may include Customer service database tabulations to identify specific service level or participation patterns or other similar information. Reports shall be provided in such format and with such software compatibility as reasonably may be specified by the City. 3.3.4.4 Other Reports If requested by the City, the Contractor shall provide daily route information for all service sectors and collection streams for the purpose of evaluating potential collection system changes during the term of the Contract. Information received by the City shall be subject to existing laws and regulations regarding disclosure, including the Public Disclosure Act, chapter 42.56 RCW. 3.3.5 Promotion and Education The Contractor, at its own cost and at the direction and approval of the City, shall have primary responsibility for developing, designing, executing, and distributing public promotion, education, and outreach programs. The Contractor shall also provide at its cost annual service-oriented information and outreach to Customers, distribution of City -developed promotional and educational pieces at the City's direction, and implementation of on-going recycling promotions, education, and outreach programs at the direction of the City. All written materials, Customer surveys and other general communications provided City of Spokane Valley 36 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract to Customers by the Contractor shall be approved in advance by the City. Each September, the City and Contractor shall jointly plan the Contractor's specific promotion and education program for the following year, including adjustments in materials and/or targeted audiences, as consistent with the City's solid waste management plan. The Contractor shall contact, at the City's request, the manager or owner of Multifamily Complex sites to encourage recycling participation, address concerns, space or contamination problems, provide outreach to residents, and inform the manager or owner of all available services and ways to decrease Garbage generation. The Contractor shall coordinate and work cooperatively with City staff and/or consultants hired to conduct outreach and education, and provide technical assistance. Any additional promotional, educational, and informational materials provided by the Contractor to Customers in connection with the Contract shall be designed, developed, printed, and delivered by the Contractor, at the Contractor's cost, and subject to the City's final written approval as to form, content, and method of delivery. The City shall review and approve all materials and a minimum of a two weeks City review period shall be provided in all cases by the Contractor to allow sufficient time for City review and approval. 3.3.6 Transition to Next Contractor The Contractor shall work with the City and any successive contractor in good faith to ensure minimal Customer disruption during the transition period from the City's previous contractor to the City's new Contractor. Container removal and replacement shall be coordinated between the Contractor• and a successive contractor to occur simultaneously in order to minimize Customer inconvenience. The Contractor shall remove any Containers for all services or any portion of services provided under this Contract upon sixty (60) days written notice from the City. The Contractor shall provide a detailed Customer list in an electronic format acceptable to the City, including Customer name, contact information (i.e., telephone number and e-mail address, if available), service address, mailing address, collection service levels and frequencies, and Container rental service levels to the successive contractor within seven (7) days of initial request by the City. Failure to fully comply with this Section 3.3.6 shall result in the forfeiture of the Contractor's performance bond, at the City's discretion. 4. COMPENSATION 4.1 Compensation to the Contractor 4.1.1 Rates The Contractor shall be responsible for billing and collecting funds from Single-family Residence, Multifamily Complex, and Commercial Customers in accordance with the charges for services listed in Attachment B. The Contractor may reduce or waive at its option, but shall not exceed, the charges listed in Attachment B. These payments shall comprise the entire compensation due to the Contractor. In the event that a Customer places Excluded Materials in a Container, and the Contractor collects those materials inadvertently and incurs extraordinary expenses dealing with those materials, the Contractor may charge the Customer the actual costs of managing those materials, as approved by the City, which approval shall not be unreasonably withheld or delayed. Actual costs shall include additional City of Spokane Valley 37 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract transportation, handling, and disposal costs incurred by the Contractor for handling only those specific materials traceable to that Customer. The City is not required under this Contract to make any payments to the Contractor for services performed, or for any other reason, except as specifically described in this Contract, or for services the City obtains as a Customer. In the event that the Contractor or a Customer desires solid waste -related services not specifically addressed in this Contract, the Contractor shall propose service parameters and a rate to the City in writing, based on the average of surrounding WUTC tariffs if such service is addressed in current tariffs. Upon the City Manager's written approval, the Contractor may provide the requested services. In no case shall the Contractor provide unauthorized services or charge unauthorized rates. The City Manager may, at his or her sole discretion, determine to bring the proposed services and rates to the City Council for approval. 4.1.2 Itemization on Invoices Except as otherwise provided in this Contract, all applicable City, County, and Washington State solid waste or household hazardous waste taxes or fees, utility taxes, and (if allowed under the last paragraph of Section 4.1.2) sales taxes shall be itemized separately on Customer invoices and added to the charges listed in Attachment B, except that the City Administrative Fees shall be included in Attachment B rates and shall not be itemized separately on Customer invoices. All Recyclables collection costs and revenues shall be added to the Garbage collection rates and displayed as one entire service rate (Garbage and Recycling) for all Single -Family Customer invoices, but Garbage collection rates and Recyclables collection costs shall be displayed separately in Attachment B for purposes of identifying the amount of the rate that is not subject to the state refuse tax. Charges for excess Garbage or Compostables, Single-family, Multifamily Complex and Commercial Compostables collection, On-call Bulky Waste collection services, Container rentals, or temporary Container services shall be itemized on the Customer invoices separately by the Contractor, and may at no time exceed the charges set forth in Attachment B. The Contractor shall not separately charge sales tax for services that include any Container as part of the overall service package. Only Services that separate and itemize optional container rental (for example, additional Cart rental) shall have sales tax charged and listed on Customer invoices. The Contractor shall pay appropriate sales tax upon purchase of all equipment and Containers, and those costs are included in the rates provided in Attachment B. In no case shall Customers be separately charged sales taxes paid by the Contractor on its equipment and Containers. 4.2 Compensation to the City 4.2.1 Fees Paid to City The Contractor shall pay to the City a one-time fee of $47,500 upon Contract execution to cover City costs for procuring this Contract. The Contractor shall also pay to the City an Administrative Fee on or before the last working day of each month during the term of this Contract, starting on May 31, 2018. The Administrative Fee shall be based on the gross receipts received by the Contractor from Customers under this Contract. Calculation of gross receipts shall not include the Administrative Fee collected from Customers. The initial Administrative City of Spokane Valley 38 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract Fee shall be assessed at 1.0% of gross receipts received by the Contractor from those Customers since the last Administrative Fee payment period, consistent with the administrative fee calculations shown in Attachment D. The Contractor's obligations to pay the Administrative Fee shall extend past the termination date of this Contract until the Contractor is no longer receiving payments from Customers for services provided under this Contract. The rates included in Attachment B, as modified during the term of this Contract, include the Administrative Fee, and Customers shall not be separately charged an itemized Administrative Fee. Attachment D contains an example of how the Administrative Fee is included in rates, and lists the Contractor's service rate, the City's share of the retail rate, the State excise tax associated with the Administrative Fee, and the combined retail rate. Any adjustments to the Administrative Fee rate shall be calculated in a manner consistent with the example shown in Attachment D. The Contractor shall fully participate with any City billing audit to confirm the Contractor's Customer receipts during any accounting period during the term of the Contract. The audit shall be confined to confirming Customer billing rates, Contractor receipts for services provided under this Contract and bad debt recovery. The Administrative Fee may be changed by the City in any year, provided that the change is synchronized with the annual Contractor rate modification described in Section 3.3. The City shall notify the Contactor of the new Administrative Fee for the following year by August 1St, and the Contractor shall itemize and include the appropriate adjustment in its Rate Adjustment Statement provided September 15' of each year. In the event that the Administrative Fee is adjusted, either up or down, the Contractor shall add or subtract an amount equivalent to the state excise tax, as may be adjusted from time to time by the State of Washington. In addition, the Contractor shall be responsible for payment of all applicable permits, licenses, fees and taxes as described in Section 6.13, Permits and Licenses. 4.3 Compensation Adjustments 4.3.1 Annual CPI Modification 'The Contractor's collection service charges and miscellaneous fees and Contract options contained in Attachment B, excluding waste disposal fees, for each level of service shall increase or decrease each year by 90% of the annual percentage change in the average CPI for the 12 month period July I through June 30 of the calendar year the adjustment becomes effective as compared to the CPI average for the preceding 12 -month period and multiplying the result by the then applicable service charges and miscellaneous fees. Such increases or decreases are considered part of this Contract that occur automatically on an annual basis and shall not require additional City Council approval; provided such increases or decreases are subject to City review and verification as set foith below for the amount of such increase or decrease. Adjustments to the Contractor's collection service charge shall be made in units of one cent ($0.01). Fractions less than one cent ($0.01) shall not be considered when making adjustments. Rates shall be adjusted annually, beginning December 1, 2018. The Contractor shall submit in writing and electronic form to the City for review and verification a Rate Adjustment Statement, calculating the new rates for the next year, on or by September 15' of each year, starting September 1, 2018. The City shall review and provide comment as to any errors with the calculations, by Sept 15th of each year. In the event that the Contractor does not submit a Rate Adjustment Statement by September 1", the City shall City of Spokane Valley 39 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract calculate and unilaterally implement a rate adjustment based on the best available information as of September lSt of that year for the applicable period, and the Contractor shall lose the right to appeal this action. Absent City's notification and subsequent remedy of errors, the new rates shall take effect on December 1St of that year. Contractor shall notify Customers of the impending rate adjustment by October 15th, at least 45 days prior to the new rate going into effect. Should ratepayers not receive notification by October 15th, due to missed deadlines by the Contractor, implementation of the new rates shall be delayed by one month without opportunity for recovery of lost revenue. An example of rate adjustments due to Consumer Price Index changes is provided in Attachment D. 4.3.2 Periodic Adjustments Periodic adjustments shall be made to Contractor collection rates to reflect increases or decreases in City disposal fees for Garbage, beginning with adjustment(s) for increases or decreases in the disposal fees that may occur after the Execution Date. In the event of a change in disposal fees, the disposal fee component of rates charged to Customers shall be adjusted, based on Container content weights specified by the Contractor in its proposal and included in Attachment B of this Contract. An example of rate modifications due to disposal fee changes is provided in Attachment D. 4.3.3 Changes in Disposal or Compostables Processing Sites If the Contractor is required by the City or other governmental authority to use Garbage disposal or Compostables processing sites other than those being used at the initiation of this Contract, the Contractor shall submit a detailed proposal, including full disclosure of relevant cost impacts, for the adjustment of the rates to reflect any additional cost or savings to the Contractor. The Contractor's fates pursuant to this Contract in such a case shall be adjusted so as to pass through any resulting additional costs incurred by or savings to the Contractor. The City and Contractor agree to negotiate in good faith and to make any changes to the rates to accomplish a pass-through of any such costs or savings. If the Contractor is no longer be able to find a processing site for all collected Compostables, after a good faith effort to locate a processing facility acceptable to the City, the City reserves the right to drop the collection of affected Compostables, such as Food Scraps, from the Contract and the City and Contractor shall negotiate rate reduction of Compostable and reduction or increase of Garbage rates in good faith to reflect the reduction in service for Compostables and increase in Garbage collections. If the Contractor is subsequently able to find a processing site for Compostables or the site that was originally used for processing Compostables is able to resume taking the dropped materials, the City reserves the right to reinstate the collection of those materials and to reverse the previously agreed rate reduction for the reduction in service. 4.3.4 Other Modifications Except as otherwise expressly provided for by this Contract, Contractor shall not adjust or modify rates due to employee wage increases, changes in commodity prices for RecycIables, changes in Compostables processing fees other than directed by the City subject to 4.3.3, Garbage collection service level shifts, or other changes affecting the collection system. In the event that unforeseen temporary market failure prevents or precludes compliance with the requirements of Section 3.1.12, the Contractor may request a temporary adjustment or other relief from the requirements of that Section 3.1.12. The City may request any and all documentation and data City of Spokane Valley 40 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract reasonably necessary to evaluate such request by the Contractor, and may retain, at its own expense, an independent third party to audit and review such documentation and such request. If such third party is retained, the City shall take reasonable steps, consistent with State law, to protect the confidential or proprietary nature of any data or information supplied by the Contractor. If an unforeseen market failure persists more than nine months, the Parties agree to engage in good faith negotiations to determine a mutually acceptable course of action, including but not limited to eliminating the materials from the list of Recyclables, changing Customer preparation requirements, or any other mutually -agreeable solution. The City shall review the Contractor's request within 120 days of receipt. Upon the City's review of the Contractor's request, the City shall approve or deny the request, at its sole discretion. 4.3.4.1 New or Changes in Existing Taxes If new City, County, Washington State, or Federal taxes are imposed, or the rates of existing taxes are changed after the Date of Execution of this Contract, and the impact of these changes results in increased or decreased Contractor costs in excess of $5,000 annually, the Contractor and City shall enter into good faith negotiations to determine whether compensation adjustments are appropriate for the amount exceeding the $5,000 threshold, and if so, to determine the amount and the method of adjustment. In the event that road or bridge tolls are implemented that affect the Contractor's operations under this Contract, the City and Contractor agree to enter into good faith negotiations to adjust compensation accordingly, without meeting the $5,000 cost threshold referenced in the preceding paragraph. 4.3.4.2 Changes in Service Provision In the event that either the Contractor or City propose any changes in how Contract services are provided that reduce Contractor costs by over $20,000, the Contractor shall promptly notify the City in writing of such reduced costs and expected Customer impacts. If the City reasonably believes that the changes will result in an adverse effect on City Customers, the City may, at its sole option, reject the proposed change. Otherwise, the Contractor and City shall mutually agree on how to split the savings between the Contractor and Customer to reflect any potential net decrease in Customer convenience due to the change. 4.4 Change hi Law In the event there are changes in federal, State, or local laws or regulations which result in increased or decreased Contractor costs in excess of $10,000 annually, the Contractor and City shall enter into good faith negotiations to determine whether compensation adjustments are appropriate for the amount exceeding the $10,000 threshold, and if so, to determine the amount and the method of adjustment. If the City requires review of financial or other proprietary information in conducting its rate review, at the request of the Contractor, the City shall retain a third -party to review such information at the City's expense, and shall take such other steps as are reasonably feasible and appropriate to protect the confidential nature of Contractor's documents. This section shall not require the City to approve any compensation adjustment. 5. FAILURE TO PERFORM, REMEDIES, TERMINATION The City expects high levels of Customer service and collection service provision. Performance failures shall be discouraged, to the extent possible, through specific performance fees for certain infractions and City of Spokane Valley 41 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract through Contract default for more serious lapses in service provision. Section 5.1 details infractions subject to performance fees, and Section 5.2 details default provisions and procedures, 5.1 Performance Fees The City reserves the right to make periodic, unscheduled inspection visits or review of Contractor's activities to determine the Contractor's compliance with the provisions and requirements of this Contract. Such inspections or review are not required to be based upon any formal complaint or notification. In the event that the City's inspection reveals that the Contractor has failed to satisfactorily perform any duties of this Contract, the City shall present a documented incident report to the Contractor detailing such unsatisfactory performance. The Contractor and the City agree that upon receiving such report, the Contractor shall pay the following dollar amounts, not as a penalty, but as performance fees for failure to satisfactorily perforin its duties under this Contract. The City and the Contractor agree that the City's damages would be difficult to prove in any litigation, and that these dollar amounts are a reasonable estimate of the damages sustained by the City as a result of the Contractor's failure to satisfactorily perform its duties under this Contract. Performance fees shall consist of the following, as well as those set forth in Section 3.1.20: City of Spokane Valley 42 Comprehensive Garbage, Recyclables, and Compostables Collection Contract May, 2017 Action or Omission. Performance fees 1 Collection before or after the times specified in Section 3.1.4, except as expressly permitted in writing. $500 per incident (each vehicle on each route is a separate incident). 2 Repetition of complaints on a route after notification, including, but not limited to, failure to replace Containers in designated locations, spilling, not closing gates, not replacing lids, crossing planted areas, or similar violations. $50 per incident, not to exceed $5,000 per vehicle per day. 3 Failure to promptly clean-up or collect leaked or spilled materials after notification by the City. Twice the cost of cleanup to the City, plus $500 per incident. 4 Repeated leakage or spillage from Contractor vehicles or of vehicle contents after City notification to the Contractor of the problem. $500 per vehicle, per inspection, plus clean-up costs. 5 Failure to replace a leaking Container within one business day of notification. $250 per incident, and then $100 per day that the Container is not replaced. 6 Failure to collect missed materials within one business day after notification. $100 per incident to a maximum of $5,000 per vehicle per day on Single-family Residence routes and no maximum for Multifamily Complex and Commercial Customer routes. 7 Missed collection of a block segment of Single-family Residences (excluding collections prevented by inclement weather, but not excluding collections prevented by inoperable vehicles). A block segment is defined as one side of a street, between cross -streets, not to exceed 50 houses. $5,000 per block segment if collection is not performed the following day. 8 Rejection of Garbage, Recyclables, Yard Debris or Compostables without providing documentation to the Customer of the reason for rejection. $100 per incident. 9 Failure to deliver Containers within three days of request to $100 per incident. City of Spokane Valley 42 Comprehensive Garbage, Recyclables, and Compostables Collection Contract May, 2017 Nothing in this Section shall be construed as providing an exclusive list of the acts or omissions of the Contractor that shall be considered violations or breaches of the Contract, and the City reserves the right to exercise any and all remedies it may have with respect to these and other violations and breaches. The performance fees schedule set forth here shall not affect the City's ability to terminate this Contract as described in Section 5.2. City of Spokane Valley 43 Comprehensive Garbage, Recyclables, and Compostables Collection Contract May, 2017 Action or Ontissi0n Performance fees Multifamily Complex or Commercial Customers requesting service after the Date of Commencement of Service, 10 Failure to deliver Garbage, RecycIables or Compostables Containers within seven days of request to Single-family Residence Customers requesting service after the Date of Commencement of Service. $25 per incident. 11 Material misrepresentation by Contractors in records or reporting, as determined by the City or upon a series of misrepresentations when the Contractor has failed to provide correct and accurate records or reporting. $5,000 per incident. 12 Failure to provide the required annual report on time. $500 per day past deadline. 13 Failure to maintain clean, sanitary and properly painted Containers, vehicles and facilities. $50 per incident, up to maximum of $1,000 per inspection. 14 Collection of Recyclables, Yard Debris, or Compostables in a vehicle placarded for Garbage collection without the express written permission of the City, $2,000 per vehicle, per incident. 15 Failure to meet Customer service answer and on -Bold time performance requirements. $100 per clay. 16 Failure to meet the service and performance standards listed in Section 3.3.2 of this Contract for a period of two consecutive months. $250 per day until the service standards listed in Section 3.3.2 are met for 10 consecutive business days. 17 Failure to deliver Garbage, Recycling, and Compostables Containers to all existing Multifamily Complex and Commercial Customers, as requested on or before the Date of Commencement of Service. $5,000 per day, plus $25 per Container for each incident occurring after the Date of Commencement of Service. 18 Failure to include City authorized instructional/ promotional materials when Garbage, Recycling, and/or Compostables Containers are delivered to Single-family Residences, or failure to affix required City authorized stickers on Containers. $50 per incident, with no maximum. 19 Failure to properly use an authorized switchable placard or nameplates as described in Section 3.1.14. $100 per placard per vehicle per day. 20 Inability to reach the Contractor's staff via the emergency telephone number. $500 per incident. 21 Charging Multifamily Complex Customers unauthorized fees for Recycling services. Refund of fees paid by the Customer plus $1,000 per incident. 22 The use of outdated, or unauthorized stickers, or lack of required stickers on Contractor -provided Containers. $50 per Container. 23 Failure to have correct rates for all Customer sectors and service levels listed on the Contractor's website. $250 per day, with no maximum. Nothing in this Section shall be construed as providing an exclusive list of the acts or omissions of the Contractor that shall be considered violations or breaches of the Contract, and the City reserves the right to exercise any and all remedies it may have with respect to these and other violations and breaches. The performance fees schedule set forth here shall not affect the City's ability to terminate this Contract as described in Section 5.2. City of Spokane Valley 43 Comprehensive Garbage, Recyclables, and Compostables Collection Contract May, 2017 Performance fees, if assessed during a given month, shall be invoiced in writing by the City to the Contractor. The City shall notify the Contractor of an assessment of performance fees within 30 days of the City becoming aware of the violation. The Contractor shall be required to pay the City the invoiced amount within 30 days of billing. Failure to pay performance fees shall be considered a breach of this Contract, and shall accrue penalty charges of 8.0% percent of the amount of any delinquent payments. Any performance fees assessed against the Contractor may be appealed by the Contractor to the City within 10 days of being invoiced for assessed performance fees. The Contractor shall be allowed to present evidence as to why the amount of the assessed performance fees should be lessened or eliminated including the provision of incorrect information provided by a previous contractor for contract failures during the initial transition period. The City reserves the right to waive any performance fee. The decision of the City shall be final. 5.2 Contract Default The Contractor shall be in default of this Contract if it abandons or violates any portion or provision of this Contract, fails to fully and promptly comply with all its obligations, or fails to give any satisfactory reason for noncompliance. In addition, the Contractor shall be in default of the Contract should, including but not limited to, any of the following occur: 1. The Contractor fails to continence the collection of Garbage, Recyclables, or Compostables, or fails to provide any portion of service under the Contract on the Date of Commencement of Service, or for a period of more than five consecutive collection days at any time during the term of this Contract except as provided pursuant to Section 3.1.20 (labor disruption) or Section 7.15 (force majeure); 2. The Contractor fails to obtain and maintain any permit, certification, authorization, or license required by the City, County, or any federal, State, or other regulatory body in order to collect materials under this Contract, or comply with environmental standards and regulations applicable to services provided under this Contract; 3. The Contractor's noncompliance creates a hazard to public health or safety or the environment; 4. The Contractor causes uncontaminated Recyclables or Compostables to be disposed of in any way, such as in a landfill or incinerated at an incinerator or energy recovery facility, without the prior written permission of the City; 5. The Contractor fails to make any required payment to the City, as specified in this Contract; 6. The Contractor is assessed performance fees in excess of twenty thousand dollars $20,000 during any consecutive six month period; or 7. The Contractor fails to resume full service to Customers within twenty-one days following the initiation of a labor disruption pursuant to Section 3.1.20. The City reserves the right to pursue any remedy available at law or in equity for any default by the Contractor. In the event of default, the City shall give the Contractor 10 days prior written notice of its determination of a default, intent to exercise its rights, stating the reasons for such action, and the period for the Contractor to cure the default. In the event no cure period is specified in such notice, the cure period shall be 10 days from the date of the notice. If an emergency arises that does not allow 10 days City of Spokane Valley 44 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract prior written notice, the City shall immediately notify the Contractor of its intent to exercise its rights immediately. If the Contractor cures the stated reason within the stated cure period, or initiates efforts satisfactory to the City to remedy the stated reason and the efforts continue in good faith, the City may opt to not exercise its rights for the particular default. If the Contractor fails to cure the stated reason within the stated period, or does not undertake efforts satisfactory to the City to remedy the stated reason, then the City may at its option terminate this Contract. The City shall send notice of termination to the Contractor and surety on the Contractor's performance bond. Upon receipt of such notice, the Contractor agrees that it shall promptly discontinue the services provided under this Contract. The surety of the Contractor's performance bond may, at its option, within 10 days from such written notice, assume the services provided under this Contract that the City has ordered discontinued and proceed to perform same, at its sole cost and expense, in compliance with the terms and conditions of the Contract, and all documents incorporated herein. In the event that the surety on the Contractor's performance bond fails to exercise its option within the 10 day period, the City may complete the services provided under this Contract or any part thereof, either through contract with another party or any other means. The City shall be entitled to recover from the Contractor and the surety on the Contractor's performance bond as damages all expenses incurred, including reasonable attorney's fees, together with all such additional sums as may be necessary to complete the services provided under this Contract, together with any further damages sustained or to be sustained by the City. If City employees provide Garbage, Recyclables or Compostables collection, the actual incremental costs of City labor, overhead, and administration shall serve as the basis for a charge to the Contractor and the surety on the Contractor's performance bond. 6. NOTICES All notices required or contemplated by this Contract shall be in writing and personally served or mailed (postage -prepaid and return receipt requested), addressed to the parties as follows, or as amended by the City: To City: City Manager City of Spokane Valley 11707 East Sprague Avenue, Suite I06 Spokane Valley, WA 99206 After September 1, 2017: City Manager City of Spokane Valley 10210 East Sprague Avenue Spokane Valley, WA 99206 To Contractor: Public Sector Solutions Director Waste Management of Washington, Inc. 720 4th Avenue, Suite 400 Kirkland, WA 98033 City of Spokane Valley 45 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract Public Sector Manager Waste Management 11321 E Indiana Avenue Spokane Valley, WA 99206 7. GENERAL TERMS 7.1 Collection Right The Contractor shall be the exclusive provider with which the City shall contract to collect Garbage, Recyclables and Compostables placed in designated Containers and set out in the regular collection locations within the City Service Area, with the exception of Drop -Box Container collection and any associated Residential Recycling collection services, which shall be contracted separately by the City. Collection of Garbage, Recyclables, and Compostables shall occur solely in accordance with the terms of this Contract. The City shall not be obligated to join or instigate litigation to protect the right of the Contractor, This Contract provision shall not apply to Garbage, Recyclables, or Compostables self -hauled by the generator; to Source -separated materials hauled by common or private carriers (including drop-off recycling sites); to C&D Waste hauled by self -haulers or construction or demolition contractors in the normal course of their business; to Yard Debris generated and hauled by private landscaping services; or to non-residential Compostables hauled by common or private carriers. The Contractor shall retain the right and cover all costs to dispose of or process and market the Garbage, Recyclables, and Compostables once these materials are placed in Contractor -provided or City -owned containers. The Contractor shall retain revenues gained from the sale of Recyclables or Compostables. Likewise, a tipping or acceptance fee charged for Recyclables or Compostables shall be the financial responsibility of the Contractor. 7.2 Access to Records The Contractor shall maintain in its local office full and complete operations, Customer, financial, and service records related to the Contractor's performance under this Contract. These records shall be available upon reasonable notice for inspection and copying for any reasonable purpose by the City. In addition, the Contractor shall, during the Contract term, and at least seven years thereafter, maintain in an office in Spokane County reporting records and billing records pertaining to the Contract that are prepared in accordance with Generally Accepted Accounting Principles, reflecting the Contractor's services provided under this Contract. Those Contractor's accounts shall include, but shall not be limited to, all records, invoices, and payments under the Contract, as adjusted for additional and deleted services provided under this Contract. The City shall be allowed access to these records for audit and review purposes, subject to the same protections of the Contractor's financial or other proprietary information set forth in Section 4.4. The Contractor shall make available copies of certified weight slips for Garbage, Recyclables, and Compostables on request within 10 business days of the request. The weight slips may be requested for any period during the term of this Contract. City of Spokane Valley 46 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract 7.3 Insurance The Contractor shall procure and tnaintain insurance, as required in this Section, without interruption from commencement of the Contractor's work through the terns of the contract and for thirty (30) days after the Physical Completion date, unless otherwise indicated herein. Contractor's maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. 7.3.1 Minimum Scope of Insurance Contractor shall procure and maintain for the duration of the Contract, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by Contractor, its agents, representatives, employees, or subcontractors. Contractor shall obtain insurance of the types described below: 1. Automobile liability insurance covering all owned, non -owned, hired, and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage and including Pollution coverage related to transport cargo. 2. Commercial general liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, and personal injury, and advertising injury. There shall be no endorsement or tnodification of the Commercial General Liability Insurance for liability arising from explosion, collapse, or underground property damage. City shall be named as an additional insured under Contractor's commercial general liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO CG 20 26. 3. Workers' compensation coverage as required by the industrial insurance laws of the State of Washington. 4. Contractor's Pollution Legal Liability insurance coverage (claims -made form) covering any claim for bodily injury, personal injury, property damage, cleanup costs, and legal defense expenses applying to all work performed under the Contract, including that related to transported cargo. Contractor warrants that any retroactive date applicable to coverage under the policy precedes the effective date of this Contract; and that the continuous coverage shall be maintained or an extended discovery period shall be exercised for a period of three years beginning frotn the date services under this Contract are terminated. The City shall be named by endorsement as an additional insured on the Contractor's Pollution Legal Liability insurance policy. 5. Conlrnercial Umbrella Liability insurance (not "excess only" Umbrella Liability Insurance). This Umbrella Liability Insurance shall apply above, and be at least as broad in coverage scope, as the Contractor's Commercial General Liability and Automobile Liability Insurance. 7.3.2 Minimum Amounts of Insurance Contractor shall maintain the following insurance limits: City of Spokane Valley 47 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract 1. Automobile liability insurance with a minimum combined single limit for bodily injury and property damage of no less than $1,000,000 per accident. 2. Commercial general liability insurance shall be written with limits no less than $1,000,000 for each occurrence, $2,000,000 for general aggregate, and $2,000,000 products completed operations aggregate limit. 3. Employer's Liability, $1,000,000 per occurrence. 4. Contractor's Pollution Legal Liability insurance shall be written with limits of $5,000,000 each incident. 5. Commercial Umbrella Liability insurance shall be written with limits of $5,000,000 each occurrence. 7.3.3 Other Insurance Provisions As respects the services provided by Contractor under this Agreement, the policies are to contain, or be endorsed to contain, the following provisions for all except workers' compensation: 1. Contractor's insurance coverage shall be pritnary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by City shall be in excess of Contractor's insurance and shall not contribute with it. 2. Contractor shall fax or send electronically in .pdf format a copy of insurer's cancellation notice within five business days of receipt by Contractor. 3. If Contractor maintains higher insurance limits than the minimums shown above, City shall be included as an additional insured for the full available limits of commercial general and excess, pollution, or umbrella liability maintained by Contractor, irrespective of whether such limits maintained by Contractor are greater than those required by this Contract or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by Contractor. 4. Failure on the part of Contractor to maintain the insurance as required shall constitute a material breach of the Contract, upon which the City may, after giving at least five business days' notice to Contractor to correct the breach, immediately terminate the Contract, or at its sole discretion, procure such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to City on demand, or at the sole discretion of the City, offset against funds due Contractor from the City. 7.3.4 Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than A;VII. 7.3.5 Verification of Coverage As evidence of the insurance coverages required by this Contract, Contractor shall furnish acceptable insurance certificates to the City Clerk at the time Contractor returns the signed Contract, which shall be Attachment E. The certificate shall specify all of the parties who are additional insureds, and shall City of Spokane Valley 48 May, 2017 Comprehensive Garbage, Recyclables, and Conipostables Collection Contract include applicable policy endorsements, Insuring companies or entities are subject to City acceptance. To the extent allowed or required by law and upon the request of the City, complete copies of insurance policies shall be provided to the City, Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions, and/or self-insurance. 7.3.6 Subcontractors The Contractor shall cause each and every Subcontractor to provide insurance coverage that complies with all applicable requirements of the Contractor -provided insurance as set forth herein, except the Contractor shall have sole responsibility for determining the limits of coverage required to be obtained by Subcontractors. The Contractor shall ensure that the City is an additional insured on each and every Subcontractor's Commercial General liability insurance policy using an endorsement at least as broad as ISO Additional Insured endorsement 20 26 07 04. 7.3.7 ACORD Form If an "ACORD" form of Certificate of Insurance is provided to the City pursuant to this section, it must include the following: Wording to be added in the Description Section - "Should any of the above described policies be canceled, before the expiration date thereof, thirty (30) days advance notice shall be mailed to the City of Spokane Valley. 7.4 Performance Bond The Contractor shall provide and maintain at all tunes a valid Contractor's Performance Bond or bonds, letter of credit, or other similar instrument on the City's bond forms in the amount of $2,000,000. The bond, letter of credit, or other similar instrument shall be issued for the term of the Contract, unless otherwise approved in writing by the City. In the event a bond, letter of credit, or other similar instrument is approved for a period shorter than the term of the Contract, the Contractor shall provide such new bond, letter of credit, or similar instrument, and evidence satisfactory to the City of its renewability, no less than 60 calendar days prior to the expiration of the original bond, letter of credit, or other similar instrument then in effect. The City shall have the right to call the original bond, letter of credit, or other similar instrument in full in the event its renewal is not confirmed prior to five calendar days before its expiration. 7.5 Indemnification Contractor shall, at its sole expense, defend, indemnify, and hold harmless City and its officers, agents, and employees, from any and all claims, actions, suits, liability, loss, costs, attorney's fees, costs of litigation, expenses, injuries, and damages of any nature whatsoever relating to or arising out of the wrongful or negligent acts, errors, or omissions in the services provided by Contractor, Contractor's agents, subcontractors, subconsultants, and employees arising out of this Contract to the fullest extent permitted by law, subject only to the limitations provided below. Contractor's duty to defend, indemnify, and hold City harmless shall not apply to liability for damages arising out of such services caused by or resulting from the sole negligence of City or City's agents or employees pursuant to RCW 4.24.115. City of Spokane Valley 49 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract Contractor's duty to defend, indemnify, and hold City harmless against liability for damages arising out of such services caused by the concurrent negligence of (a) City or City's agents or employees, and (b) Contractor, Contractor's agents, subcontractors, subconsultants, and employees shall apply only to the extent of the negligence of Contractor, Contractor's agents, subcontractors, subconsultants, and employees. Contractor's duty to defend, indemnify, and hold City harmless shall include, as to all claims, demands, losses, and liability to which it applies, City's personnel -related costs, reasonable attorneys' fees, the reasonable value of any services rendered by the office of the City Attorney, outside consultant costs, court costs, fees for collection, and all other claim -related expenses. Contractor specifically and expressly waives any immunity that may be granted it under the Washington State Industrial Insurance Act, Title 51 RCW. These indemnification obligations shall not be limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable to or for any third party under workers' compensation acts, disability benefit acts, or other employee benefits acts. Provided, that Contractor's waiver of immunity under this provision extends only to claims against Contractor by City, and does not include, or extend to, any claims by Contractor's employees directly against Contractor. Contractor hereby certifies that this indemnification provision was mutually negotiated. 7.6 Confidentiality of Information 1. The Parties agree that all records of the Contractor and of the City which are related to this Contract and the services provided hereunder and which are prepared, owned, used, or retained by the City are public records under the Public Records Act (chapter 42.56 RCW) and may be subject to disclosure unless a statutory exemption applies. The City agrees to not intentionally waive any statutory exemptions from disclosure available for such records under the Public Record Act. The City shall, if possible, notify the Contractor before any disclosure, and provide the Contractor all opportunity to intervene through judicial process to resist release of such records. The City agrees not to object to the Contractor's intervention in any judicial proceeding in which the City resists the release of the records in question so long as the Contractor's request to intervene is limited to resisting the release of the records. The City shall have no duty to resist release of any Contractor records, except to provide notice to Contractor of the request for and disclosure of such records as previously described. 2. All reports, educational materials, and other records prepared by the Contractor and provided to the City pursuant to this Contract are and shall be the property of the City and shall be subject to disclosure pursuant to chapter 42.56 RCW or other applicable public records laws. The written, graphic, mapped, photographic, or visual documents prepared by Contractor under this Contract and provided to the City shall, unless otherwise provided, be deemed the property of City. City shall be permitted to retain these documents, including reproducible camera-ready originals of reports, reproduction quality mylars of maps, and copies in the form of computer files, for the City's use. The City shall have unrestricted authority to publish, disclose, distribute and otherwise use, in whole or in part, any reports, data, drawings, images or other material prepared under this Contract that. Contractor provides to the City pursuant to this Contractor; provided City shall not publish, disclose, or distribute any financial information without prior notice to Contractor of its intent to do so or without providing the Contractor all opportunity to intervene through judicial process to resist release of such records; and provided further that Contractor shall have no Iiability for the use of Contractor's work product outside of the scope of its intended purpose. Notwithstanding the foregoing, any Contractor confidential and proprietary information shall be excluded from this Section to the extent allowed by law. City of Spokane Valley 50 May, 2017 Comprehensive Garbage, Reeyclables, and Compostables Collection Contract 3. The City, or as requested and authorized by state law, State Auditor, or any of their representatives shall have full access to and the right to examine during normal business hours all of Contractor's records with respect to all matters that are directly related to and covered in this Contract and are required to be provided by Contractor to the City or to support fee adjustments under Section 4. Such representatives shall be permitted to audit, examine and make excerpts or transcripts from such records for a period of three years from the final date of this Contract, provided that such representatives shall hold such matters in strictest confidence and not disclose thein except in accordance with the limitations on disclosure set forth in this Section 7.6. Contractor may request an independent third -party accountant or other professional to review any document that it believes is not directly related to this Agreement. In the event the independent third -party determines a document is not directly related to this Agreement, such document shall not be subject to review by the City or State Auditor. 4. Contractor may, from time to time, receive information which the City designates in writing to be confidential. Contractor shall not disclose such information without the prior express written consent of City or upon order of a Court of competent jurisdiction. 7.7 Assignment of Contract 7.7.1 Assignrnent or Pledge of Money by the Contractor The Contractor shall not assign or pledge any of the money due under this Contract without securing the prior written approval of the surety of the Contractor's performance bond and providing at least 30 calendar days prior written notice to the City of such assignment or pledge together with a copy of the surety's approval thereof. Such assignment or pledge, however, shall not release the Contractor or its sureties from any obligations or liabilities arising under or because of this Contract. The requirements of this section shall not apply to the grant of a general security interest in the Contractor's assets to secure the Contractor's obligations under any loan or credit facility entered into by the Contractor or the Contractor's parent. 7.7.2 Assignment, Subcontracting, Delegation of Duties The Contractor shall not assign or sub -contract any of the services provided under this Contract that directly affect Customers or delegate any of its duties under this Contract without the prior written approval of the City, which niay be granted or withheld in the City's sole discretion. In the event of an assignment, sub -contracting, or delegation of duties, the Contractor shall remain responsible for the full and faithful performance of this Contract and the assignee, subcontractor, or other obligor shall also become responsible to the City for the satisfactory performance of the services to be provided under this Contract. The City may impose conditions of approval on any such assignment, subcontracting, or Change of Control, including but not limited to requiring the delivery by the assignee, subcontractor, or other obligor of its covenant to the City to fully and faithfully complete the services to be provided under this Contract or responsibilities undertaken. In addition, the assignee, subcontractor, or obligor shall sign a separate statement agreeing to abide by all terms and conditions of this Contract. The City may terminate this Contract if the assignee, subcontractor, or obligor does not comply with this clause. Supplier agreements for vehicles, part, fuels, and other general supplies are exempt from this reporting requirement. For the purposes of this Contract, any Change of Control of the Contractor shall be considered an assignment subject to the requirements of this section. Nothing herein shall preclude the City from City of Spokane Valley 51 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract executing a novation, allowing the new ownership to assume the rights and duties of the Contract and releasing the previous ownership of all obligations and liability. 7.7.3 Merger or Sale of Contractor Operations In the event the Contractor wishes to change the trade name under which it does business within the City Service Area, the Contractor shall designate to the City the name, logo, and colors udder which it will be doing business in writing to the City at least 30 days prior to the effective date of its change of trade name. Within a reasonable period following a change of trade name by the Contractor, all items, logos, articles, and implements seen by the public shall be changed, including but not limited to letterhead, signs, promotional materials, website pages, billing statements, envelopes, and other items. Vehicles are the only exception; vehicles must be repainted with new trade name, and any new logo or colors, within two years of the effective date of the change of trade name, provided that temporary name plates (magnetic, stickers or other) shall be affixed to vehicles within 30 days of the change. Failure to comply with the terms of this section shall result in penalties assessed against the Contractor in accordance with Section 5.1.2. 7.8 Laws to Govern/Venue This Contract shall be governed by the laws of the State of Washington both as to interpretation and performance. Venue shall be in Superior Court in the State of Washington for Spokane County. 7.9 Compliance with Applicable Laws and Regulations The Contractor shall comply with all federal, state, and local regulations and ordinances applicable to the work to be done under this Contract. Any material violation of the provisions of this section shall be grounds for termination or suspension of the Contract by the City, and may result in the Contractor's ineligibility for further work for the City. The Contractor agrees not to discriminate against any employee or applicant for employment or any other persons in the performance of this Contract because of race, religion, creed, color, national origin, marital status, gender, age, disability, sexual orientation, or other circumstances as may be defined by federal, state, or local law or ordinance, except for a bona fide occupational qualification. Without limiting the foregoing, Contractor agrees to comply with the provisions of the Affidavit of Equal Opportunity & Title VI Compliance requirements incorporated herein by this reference. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Contractor setting forth the provisions of this nondiscrimination clause. Conditions of the Federal Occupational Safety and Health Act of 1970 (OSHA), the Washington hidustrial Safety and Health Act of 1973 (WISHA), and standards and regulations issued under these Acts from time -to -time must be complied with, including ergonomic and repetitive motion requirements. The Contractor must indemnify and hold harmless the City from all damages assessed for the Contractor's failure to comply with the Acts and Standards issued therein. The Contractor is also responsible for meeting all pertinent local, state, and federal health and environmental regulations and standards applying to the operation of the collection and processing systems used in the performance of this Contract. The Contractor is specifically directed to observe all weight -related laws and regulations in the performance of these services, including axle bridging and loading requirements. City of Spokane Valley 52 May, 2017 Comprehensive Garbage, Recyelables, and Conipostables Collection Contract 7.10 Permits mid Licenses The Contractor and subcontractors shall secure a City business license and pay all fees and taxes levied by the City. The Contractor shall obtain all permits, certifications, authorizations, and licenses necessary to provide the services required herein prior to the Date of Execution of this Contract at its sole expense. The Contractor shall be solely responsible for all taxes, fees, and charges incurred, including, but not limited to, license fees and all federal, state, regional, county, and local taxes and fees, including income taxes, property taxes, permit fees, operating fees, surcharges of any kind that apply to any and all persons, facilities, property, income, equipment, materials, supplies, or activities related to the Contractor's activities under the Contract, business and occupation taxes, workers' compensation, and unemployment benefits. 7.11 Relationship of Parties The Parties understand and agree that Contractor shall be an independent contractor and not the agent or employee of City, that City is interested only in the results to be achieved, and that the right to control the particular manner, method, and means in which the services under this Contract are performed is solely within the discretion of Contractor. Any and all employees who provide services to City under this Contract shall be deemed employees solely of Contractor. Contractor shall be solely responsible for the conduct and actions of all its employees under this Contract and any liability that inay attach thereto. 7.12 Contractor's Relationship with Customers The Contractor shall not separately contract with Customers for any services covered under this Contract; however, the Contractor may negotiate separate agreements with Customers for the sole purpose of compactor leasing, payment for recyclables, or other related services only when not included in this Contract, provided that Customers are provided separate invoices for those services and that the Contractor makes it clear to Customers that those services are not provided under this Contract. These separate agreements must be in writing and shall in no way expressly or by application supersede this Contract. The Contractor agrees these separate agreements shall not contain durations any longer than the final date of this Contract's term. The Contractor shall provide the City a detailed list of all such separate agreements with Customers upon City request. The City may, at its sole option, regulate similar or identical services in the successor to this contract. 7.13 Bankruptcy It is agreed that if an order for relief with respect to the Contractor is entered in any bankruptcy case, either voluntarily or involuntarily, in which the Contractor is a debtor, then this Contract, at the option of the City, may be terminated effective on the day and at the time the order for relief is entered. 7.14 Right to Renegotiate/Amend The City shall retain the right to renegotiate this Contract or negotiate contract amendments at its discretion or based on policy changes, state statutory changes, or local law or rule changes, Washington State, or federal regulations regarding issues that materially modify the terms and conditions of the Contract, including but not limited to any modifications to contracting terms or policies as they relate to the City Disposal System and disposal services. The City may also renegotiate this Contract should any Washington State, County, or City rate or fee associated with the Contract be held illegal or any increase thereof be rejected by voters. In addition, the Contractor agrees to renegotiate in good faith with the City City of Spokane Valley 53 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract in the event the City wishes to change disposal locations or acid additional services or developments, such as those identified through a pilot program under Section 3.1.18, to the Contract and to provide full disclosure of existing and proposed costs and operational impacts of any proposed changes. This Contract may be amended, altered, or modified only by a written amendment, alteration or modification, executed by authorized representatives of the City and the Contractor. A failure by the parties to reach agreement on any matter as to which either party has a right to renegotiate under this section or under any other section of this Contract shall not in and of itself result in a termination of this Contract or give rise to any right on the part of either party to terminate this Contract, nor shall a failure of the parties to reach such an agreement otherwise affect the validity or enforceability of this Contract. 7.15 Force Majeure Provided that the requirements of this section are met, Contractor shall not be deemed to be in default and shall not be liable for failure to perform under this Contract if Contractor's performance is prevented or delayed by acts of God, including landslides, lightning, forest fires, storms, floods, freezing and earthquakes, terrorism, civil disturbances, acts of the public enemy, wars, blockades, public riots, explosions, accident to machinery, equipment or materials, unavailability of required materials or disposal restrictions, governmental restraint or other causes, whether of the kind enumerated or otherwise, that are not reasonably within the control of the Contractor, and are not the result of the willful or negligent act error or omission of the Contractor; and that could not have been prevented by the Contractor through the exercise of reasonable diligence ("Force Majeure"). The Contractor's obligations under this Contract shall be suspended, but only with respect to the particular component of obligations affected by the Force Majeure and only for the period during which the Force Majeure exists. The following events do not constitute Force Majeure: strikes, other than nationwide strikes or strikes that by virtue of their extent or completeness make the particular goods or services effectively unavailable to the Contractor; work stoppages or other labor disputes or disturbances occurring with respect to any activity performed or to be performed by the Contractor; or general economic conditions. If as a result of a Force Majeure event, Contractor is unable wholly or partially to meet its obligations under this Contract, the Contractor shall notify the City by telephone or email, on or promptly after the Force Majeure is first known, followed within seven days by a written description of the event and cause thereof to the extent known; the date the event began, its estimated duration, the estimated time during which the performance of the Contractor's obligations will be delayed; the likely financial impact of the event; and whatever additional information is available concerning the event and its impact on the City and its Customers. The Contractor shall provide prompt written notice of the cessation of the Force Majeure. Whenever such event shall occur, the Contractor, as promptly and as reasonably possible, shall use its best efforts to eliminate the cause, reduce the cost, and resume performance under the Contract. In addition, if as a result of a Force Majeure event, Contractor is unable wholly or partially to meet its obligations under this Contract, the Contractor shall notify all Customers regarding the disruption in collection service in a manner similar to the notification required in the case of inclement weather under Section 3.1.8. 7.16 Illegal Provisions If any provision of this Contract shall be declared illegal, void, unenforceable, or invalid for any reason by a court of competent jurisdiction, such invalidity shall not affect the legality, effectiveness, and City of Spokane Valley 54 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract validity of any other section, sentence, clause, or phrase of this Contract and the other provisions of the Contract shall remain in full force and effect. 7.17 Waiver No officer, employee, agent, or other individual acting on behalf of either party has the power, right, or authority to waive any of the conditions or provisions of this Contract. No waiver in one instance shall be held to be waiver of any other subsequent breach or nonperformance. All remedies afforded in this Contract or by law shall be taken and construed as cumulative and in addition to every other remedy provided herein or by law. Failure of either party to enforce at any time any of the provisions of this Contract or to require at any time performance by the other party of any provision hereof shall in no way be construed to be a waiver of such provisions nor shall it affect the validity of this Contract or any part thereof. 7.18 Incorporation of Contractor's Proposal in Response to City's RFP The Contractor's proposal, dated February 6, 2017, submitted in response to the City's Request for Proposals, is incorporated by reference, including but not limited to collection vehicle types, customer service staffing and approach, processing abilities and other commitments made in the Contractor's proposal and all associated clarifications and supplemental proposal materials. In the case of conflict between the Contractor's proposal and this Contract, the provisions of this Contract shall prevail. The City may approve changes to vehicle and Container make, model and specifications at the City's discretion. 7.19 Disputes Resolution The parties shall attempt to resolve any and all disputes to the mutual satisfaction of both parties by good faith discussions. Throughout the duration of a dispute, the Contractor shall continue providing all services included in this Contract. Disputes not resolved in accordance with other provisions of this Contract or through good faith discussions shall, within one year of first notification of such dispute, be submitted to non-binding mediation before a mediator mutually agreed upon by both the City and the Contractor. Each party shall pay their own mediation costs. Neither party may initiate or commence legal proceedings prior to completion of the non-binding mediation. If non-binding mediation is not successful, disputes shall be resolved through litigation filed in the Superior Court of the State of Washington in Spokane County, unless otherwise required by applicable federal or state law. 7.20 Jurisdiction and Venue This Contract is entered into in Spokane County, Washington. Venue shall be in Spokane County, State of Washington 7.21 Interpretation of Time All times expressed in this Contract are in reference to Pacific Standard Time. All references to days are calendar days unless otherwise specified. 7.22 Entirety This Contract and the attachments affixed hereto are herein incorporated by reference and represent the entire agreement or contract terms between the City and the Contractor with respect to the services to be City of Spokane Valley 55 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract provided under this Contract. No prior written or oral statement or proposal shall alter any terns or provision of this Contract. WITNESS THE EXECUTION HEREOF on the day and year first herein above written. CITY OF SPOKANE VALLEY: Contractor: Mark Calhoun, City Manager By: Its: Authorized Representative ATTEST: Christine Bainbridge, City Clerk APPROVED AS TO FORM: Office of the City Attorney Attachments Attachment A: City Service Area Attachment 13: Contractor Rates Attachment C: Recyclables List Attachment D: Rate Modification Example Attachment E: Insurance Certificates City of Spokane Valley 56 May, 2017 Comprehensive Garbage, Recyclables, and Coin )ostables Collection Contract SPOKANE VALLEY SOLID WASTE SERVICES AREA ATTACHMENT A Cay of S,00keie Kmc Ave 1.4..ssion Ave e E s e s to Spry ue A:e Fcrath Ave EF?h.41 A:= RevAva A,Ar4gerrerr 0, WeV Vey k+a 2 IU:a beau EL, dA•v Me). City of Spokane 63 vn Ara Valley Blood. ay A:a Yee rnayAve AArke3y 13 he Fncie Are Pe FghthAw �° ief ne Ave eSpac a Ave Ave 1A As'enAve 10 2.Se Ave Spokane County Spokane .Malley W aim Solid Waste Services Area Cay of Liberty Lake City of Spokane Valley 1 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract Attachment B - Contractor Rates (rates do not include Slate Solid Waste Collection Tax) Disposal Fee Recycle Garbage Collection Collection Fee Fee Total Service Fee Add: • Administrative Fee Total Fee * Service ]Level Monthly* One 35 gallon Garbage Cart $ L24 $ 5.81 $ 5.36 $ 12.41 $ 0.13 $ 12.54 Weekly* Residential Curbside Garbage Service Includes Recycling One 10/13 gallon Micro-Can/Cart $ 1.35 $ 5.81 $ 7.16 $ 14.32 $ 0.15 $ 14.47 One 20-gallon Garbage Cart $ 2.69 $ 5.8I $ 6.59 $ 15.09 $ 0.15 $ 15.24 1 35-gallon Garbage Cart $ 4.31 $ 5.81 $ 7.28 $ 17.40 $ 0.18 $ 17.58 145-gallon Garbage Cart $ 6.06 $ 5.81 $ 8.58 $ 20.45 $ 0.21 $ 20.66 1 64-gallon Garbage Cart $ 8.62 $ 5.81 $ 9.02 $ 23.45 $ 0.24 $ 23.69 1 96-gallon Garbage Cart $ 12.93 $ 5.81 S 10.54 $ 29.28 $ 0.30 $ 29.58 Additional 35 Gallon Carts (weekl svc) $ 4.31 ': $ L24 $ 5.55 $ 3.01 $ 4.00 $ 0.06 $ 5.61 Extras (32 gallon equivalent) $ 0.99 $ 0.04 $ 4.04 Yard Debris Curbside Service Subscri.tion Yard Debris Service - 20-gallon Cart _• $ 6.27 $ 0.06 $ 6.33 Subscri.tion Yard Debris Service - 32/35-gallon Cart ^ $ 6.74 $ 0.07 $ 6.81 Subscri stion Yard Debris Service - 64-gallon Cart $ 7.97 $ 0.08 $ 8.05 Subscription Yard Debris Service -96-gallon Cart-. Extra Yard Debris (32 gallon bag/bundle/can y..i NA tea. $ 9.20 $ 0.09 $ 9.29 .. $ 3.00 $ 0.03 $ 3.03 Additional Yard Debris Cart - Any Size ; ,, • $ 6.00 $ 0.06 $ 6.06 Miscellaneous Fees Return Tri • rm :e w : �" • $ 6.00 $ 8.64 $ 0.06 $ 0.09 $ 6.06 $ 8.73 Rec cling Onl (no garbage service Additional Rec cling Cart�ti �: $ 1.75 $ 0.02 $ 1.77 ROI-11 1 C -i-,-, 1/. .t11Ltat r.■1. _ �i:. . ' - - - $ 3.00 $ 0.03 $ 3-03 Drive-in Charge, .er month ` = $ 6_00 $ 0.06 8 6.06 O, ,, Ol s o es r ta./ �r ..,jai w' x �. $ 3.00 $ 0.03 $ 3.03 Redelive of one or more containers t , +5 $ 10.00 $ 0.10 $ 10.10 Cart Cleaning (per cart per cleaning) , , . _ } $ 10.00 $ 0.10 $ 10.10 On-Call Bulky Waste Collection Non-CFC Containing Large A..liances ("white goods" , .er item $ 20.00 $ 0.20 $ 20.20 Refrigerators/Freezers/Air Conditioners per item S 30.00 $ 0.30 $ 30.30 Sofas, Chairs, ser item $ 1.93 $ 18.07 $ 20.00 $ 0.20 $ 20.20 Mattresses, Boxsprings, per item $ 2.89 $ 17.11 $ 20.00 $ 0.20 $ 20.20 *A Recycle Fee of $5.81 is embedded as part of the total monthly rate. This fee will be excluded from the State Solid Waste Tax and will adjust annually as part of the annual CPI adjustment. Page 1 of 1 Attachment 13 - Contractor Rates (rates do not include State Solid Waste Collection Tax) $ Disposal Fee Collection Fee Total Service Fee Add: Administrative Fee Total Fee Service Level */** Weekly One 20 -gallon Garbage Cart $ 2.69 $ 9.89 $ 12.58 $ 0.13 $ 12.71 Commercial 1 35 -gallon Garbage Cart $ 4.31 $ 10.57 $ 14.88 $ 0.15 $ 15.03 Can and 1 45 -gallon Garbage Cart $ 6.06 $ 11.88 $ 17.94 $ 0.18 $ 18.12 Cart 1 64 -gallon Garbage Cart $ 8.62 $ 12.32 $ 20.94 $ 0.21 $ 21.15 1 96 -gallon Garbage Cart $ 12.93 $ 13.84 $ 26.77 $ 0.27 $ 27.04 Extras (32 -gallon equivalent) $ 0.99 $ 3.01 $ 4.00 $ 0.04 $ 4.04 Ancillary Fees: Weekly 96 -gal Cart Yard Debris/Foodwaste service 5 9.22 $ 0.09 $ 9.31 Extra Yard Debris (32 gallon bag/bundle/can) $ 3.00 $ 0.03 $ 33.03 Return Trip $ 6.00 $ 0.06 $ 6.06 Roll-out Charge, per addtn'125 ft, per cart, per p/u $ 1.50 $ 0.02 $ 1.52 Redelivery of containers $ 10.00 $ 0.10 $ 10.10 Cart Cleaning (per cart per cleaning) $ 10.00 $ 0.10 $ 10.10 Weekly 1 Cubic Yard Container, 1 pickup/week $ 69.83 $ 44.76 $ 114.59 $ 1.16 $ 115.75 Commercial 1.5 Cubic Yard Container, 1 pickup/week $ 104.75 $ 59.88 $ 164.63 $ 1.67 5 166.30 Detachable 2 Cubic Yard Container. 1 pickup/week $ 139,67 $ 70.58 $ 210.25 $ 2.13 $ 212.38 Container 3 Cubic Yard Container, 1 pickup/week $ 209.50 $ 89.17 $ 298.67 $ 3.03 $ 301.70 4 Cubic Yard Container, 1 pickup/EOW week $ 139.67 $ 48.60 $ 188.27 $ 1.91 $ 190.18 (compacted) 4 Cubic Yard Container, 1 pickup/week $ 279.33 $ 97.19 $ 376.52 $ 3.82 $ 380.34 6 Cubic Yard Container, 1 pickup/week 5 419.00 $ 114.99 $ 533.99 $ 5.42 $ 539.41 Commercial 1 Cubic Yard, 1 pickup/EOW week $ 11.64 $ 19.46 $ 31.10 $ 0.32 $ 31.42 Detachable 1 Cubic Yard, 1 pickup/week $ 23.28 $ 38.92 $ 62.20 $ 0.63 $ 62.83 Container 1 Cubic Yard, 2 pickups/week $ 46.56 $ 77.85 $ 124.41 $ 1.26 $ 125.67 (loose) 1 Cubic Yard, 3 pickups/week $ 69.84 $ 116.77 $ 186.6I $ 1.89 $ 188.50 1 Cubic Yard, 4 pickups/week $ 93.12 $ 155.69 $ 248.81 $ 2.53 $ 251.34 1 Cubic Yard. 5 pickups/week $ 116.40 5 194.62 $ 311.02 $ 3.16 $ 314.18 1.5 Cubic Yard, 1 pickup/EOW week $ 17.46 $ 26.04 $ 43.50 $ 0.44 $ 43.94 1.5 Cubic Yard, 1 pickup/week $ 34.92 $ 52.07 5 86.99 $ 0.88 $ 87.87 1.5 Cubic Yard, 2 pickups/week $ 69.84 $ 104.14 $ 173.98 $ 1.77 $ 175.75 1.5 Cubic Yard, 3 pickups/week $ 104.76 $ 156.21 $ 260.97 $ 2.65 $ 263.62 1.5 Cubic Yard, 4 pickups/week 5 139.68 $ 208.28 $ 347.96 $ 3.53 $ 351.49 1.5 Cubic Yard, 5 pickups/week $ _174.60 $ 260.35 $ 434.95 $ 4.41 $ 439.36 2 Cubic Yard, 1 pickup/EOW week $ 23.28 $ 30.69 $ 53.97 $ 0.55 $ 54.52 2 Cubic Yard, I pickups/week $ 46.56 $ 61.37 $ 107.93 $ 1.10 $ 109.03 2 Cubic Yard, 2 pickups/week $ 93.12 $ 122.75 $ 215.87 $ 2.19 $ 218.06 2 Cubic Yard, 3 pickups/week $ 139.68 $ 184.12 $ 323.80 $ 3.29 $ 327.09 2 Cubic Yard, 4 pickups/week $ 186.24 $ 245.49 $ 431.73 $ 4.38 $ 436.11 2 Cubic Yard, 5 pickups/week $ 232.80 $ 306.86 $ 539.66 $ 5.48 $ 545.14 3 Cubic Yard, 1 pickup/EOW week $ 34.92 $ 38.77 $ 73.69 $ 0.75 $ 74.44 3 Cubic Yard, 1 pickup/week $ 69.84 $ 77.53 $ 147.37 $ 1.50 $ 148.87 3 Cubic Yard, 2 pickups/week $ 139,68 $ 155.06 $ 294.74 $ 2.99 $ 297.73 3 Cubic Yard, 3 pickups/week $ 209.52 $ 232.60 S 442.12 $ 4.49 $ 446.61 3 Cubic Yard. 4 pickups/week $ 279.36 $ 310.13 $ 589.9 $ 5.98 $ 595.47 3 Cubic Yard_ 5 pickups/week $ 349.20 $ 387.66 $ 736.86 $ 7.48 $ 744.34 4 Cubic Yard, 1 aickup/EOW week $ 46.56 8 42.26 $ 88.82 $ 0.90 $ 89.72 4 Cubic Yard, 1 pickup/week $ 93.12 $ 84.51 $ 177.63 $ 1.80 $ 179.43 4 Cubic Yard, 2 pickups/week 5 186.24 $ 169.03 5 355.27 $ 3.61 $ 358.88 Page 1 of 2 Attachment B - Contractor Rates (rates do not include State Solid Waste Collection Tax) Disposal Fee Collection Fee Total Service Fee Add: Administrative Fee Total Fee Service Level */** Commercial Detachable Container (loose) 4 Cubic Yard, 3 pickups/week $ 279.36 $ 253.54 $ 532.90 $ 5.41 $ 538.31 4 Cubic Yard, 4 pickups/week $ 372.48 $ 338.06 $ 710.54 $ 7.21 $ 717.75 4 Cubic Yard, 5 pickups/week $ 465.60 $ 422.57 $ 888.17 $ 9.01 $ 897.18 6 Cubic Yard, 1 pickup/EOW week $ 69.84 $ 50.00 $ 119.84 $ 1.22 $ 121.06 6 Cubic Yard, 1 pickup/week $ 139.68 $ 99.99 $ 239.67 $ 2.43 $ 242.10 6 Cubic Yard, 2 pickups/week $ 279.36 $ 199.98 $ 479.34 $ 4.87 $ 484.21 6 Cubic Yard, 3 pickups/week $ 419.04 $ 299.97 $ 719.01 $ 7.30 $ 726.31 6 Cubic Yard, 4 pickups/week $ 558.72 $ 399.97 $ 958.69 $ 9.73 $ 968.42 6 Cubic Yard, 5 pickups/week $ 698.40 $ 499.96 $ 1.198.36 $ 12.16 $ 1,210.52 8 Cubic Yard. 1 pickup/EOW week $ 93.11 $ 50.48 $ 143.59 $ 1.46 $ 145.05 8 Cubic Yard, 1 pickup/week $ 186.24 $ 100.96 $ 287.20 $ 2.92 $ 290.12 8 Cubic Yard, 2 pickups/week $ 372.48 $ 201.92 $ 574.40 $ 5.83 $ 580.23 8 Cubic Yard, 3 pickups/week $ 555.72 $ 302.87 $ 861.59 $ 8.75 $ 870.34 8 Cubic Yard, 4 pickups/week $ 744.96 $ 403.83 $ 1,148.79 $ 11.66 $ 1,160.45 8 Cubic Yard, 5 pickups/week $ 931.20 $ 504.79 $ 1,4.35.99 $ 14.58 $ 1,450.57 Extra loose cubic yard in container, per pickup $ 5.37 $ 4.63 $ 10.00 8 0.10 $ 10.10 Extra loose cubic yard on ground, per pickup $ 5.37 $ 14.63 $ 20.00 $ 0.20 $ 20.20 Detachable Container Ancillary Fees (per occnrance): Multifamily Recycling Fee (per cubic yard per pick up) $ 1.29 $ 0.01 $ 1.30 Stand-by Time (per minute) $ 1.60 $ 0.02 $ 1.62 Container Cleaning (per yard of container size) $ 10.00 $ 0.10 $ 10.10 Redelivery of Containers $ 20.00 $ 0.20 $ 20.20 Return Trip $ 10.00 $ 0.10 $ 10.10 Temporary Collection Hauling 2 Yard detachable Container. per pick up $ 10.74 $ 17.70 $ 28.44 $ 0.29 $ 28.73 4 Yard detachable container, per pick up $ 21.49 $ 24.38 $ 45.87 $ 0.47 $ 46.34 6 Yard detachable container,_per pick up $ 32.23 $ 28.84 $ 61.07 $ 0.62 $ 61.69 8 Yard detachable container, per pickup $ 42.98 $ 29.13 $ 72.11 $ 0.73 $ 72.34 Temporary Collection Container Rental and Delivery Delivery Fee Daily Rental Total Fee 2 Yard detachable container $ 1.38 $ 0.01 $ 1.39 4 Yard detachable container $ 2.24 $ 0.02 $ 2.26 6 Yard detachable container $ 2.45 $ 0.02 $ 2.47 8 Yard detachable container Delivery Fee (all sizes) $ 51.53 $ 2.97 $ 0.03 $ 0.52 $ 3.00 $ 52.05 Event Services Delivery, provision, collection of a set of 2 carts (Garbage+Rec Per Day Total Fee I $ 25.00 0.25 $ 25.25 Hourly Rates Service Per Hour _$ Per Hour Rear/Side-load packer + driver $ 75.02 $ 0.76 $ 75.78 Front -load packer + driver $ 75.02 $ 0.76 $ 75.78 Drop -box Truck + driver $ 75.02 $ 0.76 $ 75.78 Additional Labor (per person) $ 29.95 $ 0.30 $ 30.25 * Extra Lift: Additional service on scheduled pickup day while driver is on site. Rate is calculated by dividing monthly service rate by number of pickups in a month (4.333). ** Extra Service: Additional service on a non-scheduled pickup day requiring a specially dispatched driver. Rate is calculated by dividing monthly service rate by number of pickups in a month (4.333) plus return trip fee. Page 2of2 Attachment C Recyclables List Recvclables shall be loose, cmy, clean and dry, not bagged as follows: MATERIAL TYPE DESCRIPTION PREPARATION INSTRUCTIONS EXCLUSIONS Glass • Food or beverage containers — brown, clear, or green - empty Remove lids; empty of all food or liquids. Labels do not need to be removed. Leaded glass; Tight bulbs; porcelain; auto glass; windows, mirrors, baking dishes, storage dishes, ceramic, plates, glassware, storage/canning jars. Paper • Office paper, printer/copy paper, construction paper • Newspaper and paper inserts • Magazines and paper inserts © Catalogs 0 Cardboard • Telephone books • Mail and paper inserts • Envelopes • Paper bags • Cereal, cookie and cracker boxes • Detergent boxes • Paper towel tubes • Toilet paper tubes • Tissue boxes • Non -foil wrapping paper • Kraft paper bags or boxes Remove plastic bags (exterior or interior), plastic packaging, metal, electronics, magnets, twine, straws, lids and any food or liquids. Must be dry. Plastic windows in paper envelopes okay. Shredded paper; paper envelopes with bubble wrap liners, insulation liners or envelopes made from plastic (Tyvek); laminated paper, stickers, labels, photos, carbon paper, paper affixed to magnets; wax- coated cups; pet food bags; mixed material bags; wet or soiled paper; paper with large amounts of paint or glue; Frozen food boxes; Juice boxes; Milk, juice and ice cream cartons; Aseptic containers — e.g. soup, broth, soy milk, almond milk. Cardboard • Cardboard boxes • Cardboard packaging • Cardboard beverage `flats' or nursery `flats' Flatten all cardboard, cut down to size to fit in cart with lid closed. Remove all interior packaging, block foam, packing peanuts and exterior plastic wrap. Do not bundle with tape or twine. External tape okay. Oversized cardboard can be Waxed cardboard; fiber containing, or that has been in contact with food debris. City of Spokane Valley 2 Comprehensive Garbage, Recyclables, and Compostables Collection Contract May, 2017 Although not an exhaustive list, for education purposes, examples of other exclusions or items that should not be placed in the Curbside Recycling Carts are: Any recyclables materials, or pieces of recyclables materials less than 2" in size in any dimension. Materials: (a) that contain chemical or other properties deleterious, or capable of causing material damage, to any part of Contractor's property, its personnel or the public; and/or (b) that may materially impair the strength or the durability of the Contractor's structures or equipment. City of Spokane Valley 3 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract flattened and placed next to cart. Must be dry. Metal • Tin, aluminum and Remove all exterior Aluminum foil and steel food or beverage packaging; remove trays; sharp or greasy containers lids; empty of all food metal; batteries; • Empty aerosol cans or liquids. Labels do microwaves; hangers; • Scrap metal (limit: not need to be electrical cords; cell Needs to fit in cart, approx. 2'x2'x2', 35 lbs.). removed. phones; car snow chains; Metal appliances. Plastic • Food and beverage Plastic bottles with Plastic bags, plastic film; containers plastic screw -on lids plastic bottles that • PET/PETE bottles are okay if lids are contained HHW listed (soda/water bottles) • HDPE bottles/jugs screwed back on, remove all other lids; materials; deli, bakery and produce clamshell (milk jugs; detergent remove straws; empty containers; loose lids bottles) of all food, liquids or any size; plant trays; • Dairy tubs, e.g. butter, yogurt, cottage cheese • 5 -gallon buckets other debris. Labels do not need to be removed. PVC; large rigid plastic (outdoor furniture, laundry baskets, swimming pools, toys, etc.); hoses; landscaping/sprinkler tubing; foam packaging (block, peanuts, etc.) and foam cups and plates; loose lids; coat hangers. Although not an exhaustive list, for education purposes, examples of other exclusions or items that should not be placed in the Curbside Recycling Carts are: Any recyclables materials, or pieces of recyclables materials less than 2" in size in any dimension. Materials: (a) that contain chemical or other properties deleterious, or capable of causing material damage, to any part of Contractor's property, its personnel or the public; and/or (b) that may materially impair the strength or the durability of the Contractor's structures or equipment. City of Spokane Valley 3 May, 2017 Comprehensive Garbage, Recyclables, and Compostables Collection Contract Attachment D Rate Modification Examples The collection and disposal components of the Customer charges listed in Attachment B will be adjusted separately, as appropriate. The collection component of Customer charges will be adjusted annually, pursuant to this Section and as described below. The disposal component of the Customer charges listed in Attachment B will be adjusted only if the City receives notification from the City's disposal provider of a pending disposal fee adjustment, and will not become effective until the new disposal charges become effective and are actually charged to the Contractor. Formulas for both collection and disposal rate adjustments are provided as follows: Collection Component Adjustment The sum of the collection and Administrative Fee components listed in Attachment 13 shall be increased or decreased by the amount of the CPI change: NCC PCC x [ 1 + 90% x ((mCPI + nCPI)12) — oCPI oCPI Where NCC = The new collection and Administrative Fee components, adjusted for excise tax on the Administrative Fee, of the customer rate for a particular service level; and PCC The previous collection and Administrative Fee components, adjusted for excise tax on the Administrative Fee, of the Customer rate for a particular service level; and mCPI = The semiannual 2nd half CPI average for the previous year (for the period July 1- December 31, 2017, for example); and nCPI The semiannual 1$t half CPI average for the current year (for the period January 1- June 30, 2018, for example); and oCPI = The CPI average value for the previous twelve month period (for the period July 1, 2016 — June 30, 2017, for example). Disposal Component Adjustment In the case of a Garbage disposal fee modification at the City's Disposal System, the disposal component of each service level shall be adjusted as follows: Step 1: A = ODC x NTF Step 2: OTF NDC A + [(A — ODC) x CETR] City of Spokane Valley 4 May, 2017 Comprehensive Garbage, Recyclables, and Cornlrostables Collection Contract Where NDC = The new disposal charge component of the customer rate for a particular service level; and NTF = The new disposal fee, dollars per ton; and ODC = The old disposal charge component of the customer rate for a particular service level; OTF = The old disposal fee, dollars per ton; and A = Pre -excise tax adjusted disposal component; and CETR = Current excise tax rate (the current State excise tax rate; 0.015 used for this example). For example, using an initial one 35 -gallon cart rate of $23.52 per month: if the previous CPI is 143.2, the new CPI is 144.3 and the disposal fee will increase from $140 to $150 per ton starting on January 1, 2019, the old disposal component is $5.00, and the State Excise Tax rate is 0.015, the January 2019 Customer charge for one 35 -gallon cart per week Residential Curbside service would be: (144.3-143.2) New Collection Component = $18.52 x11+ 90% x ] _ $18.64 (143.2) New Disposal Component — [$5.00 x (150/140)] plus excise tax adjustment of $0.01 = $5.36 Thus, the new Customer charge for one 35 -gallon cart per week Residential Curbside service will be $18.64 service component plus $5.36 disposal component, equaling $24.00. Administrative Fee Adjustment The Contractor's Single -Family, Commercial and Multifamily rates shown in Attachment 13 include an embedded Administrative Fee, which may be adjusted from time to time, pursuant to Section 4.2.1. The initial contract rates have incorporated an Administrative Fee corresponding to a 1.0% fee on gross receipts from those Customers, as follows (1 cubic yard non -compacted, 1 pickup per week as example): Collection Fee ($38.92) + Disposal Fee ($23.28) + Administrative Fee ($0.62) + Excise Tax at 1.5% on Administrative Fee ($0.01) = Customer rate of $62.83. In the event the City Administrative Fee is adjusted, the Administrative Fee portion of the Contractor's Customer rates shall be adjusted in a manner that retains the Contractor's underlying compensation to ensure that the Contractor remains whole. City of Spokane Valley 5 May, 2017 Comprehensive Garbage, Recyclables, anis Conipostables Collection Contract CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 23, 2017 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ® public hearing ❑ information ['admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Site Sculpture Change Order GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: City Hall Supplemental Design Efforts August 16 and August 23, 2016; Outside Agency Funding Requests September 21, 2016; Outside Agency Funding Allocations October 25, 2016, December 13, 2016, and December 20, 2016. Admin Report January 24, 2017 with report from Architects West on options for placement of sculptures. Admin report on City Hall Supplemental Design Efforts March 14, 2017. BACKGROUND: On August 16th and 23rd, staff discussed funding a design effort with Architects West concerning the placement of a sculpture entitled The Rise of the Schitsu'Umsh by artist Kevin Kirking. On December 7, 2016, staff was approached by the SVAC with a proposal to purchase and donate an alternative sculpture by artist Jerry McKellar entitled Coup Ponies. This sculpture is also tribal themed but is of a sufficient scale that staff believes is compatible with the City Hall site. On December 13, 2016 staff presented this alternative to the City Council and at the December 20, 2016 meeting the City Council approved a motion to reallocate previously awarded Outside Agency funds from the Rise of the Schitsu'Umsh sculpture to the Coup Ponies sculpture. At the January 24, 2017 meting Architects West presented options for placement of the sculptures around the grounds at the new City Hall, at which time Councilmembers appeared pleased with the proposed placements of the art pieces. During the March 14, 2017 Council meeting, there was Council consensus to have staff obtain the cost to implement the sculptures into the plan and provide to Council at a future meeting. OPTIONS: Consideration to approve change order. RECOMMENDED ACTION OR MOTION: I move to approve the Meridian Change Order in the amount of $23,526.16 for the installation of bases, and electrical conducts, for the four sculptures to be placed as City Hall, which include Coup Ponies, Woman with Horse, Berry Picker, and the Mullan Trail Marker. BUDGET/FINANCIAL IMPACTS: The cost related to this project was not contemplated during the development of the City Hall construction budget and as a consequence was not included in the bond issue that was used to partially finance the project. In order to finance this project addition, we will utilize a portion of Capital Reserve Fund #312 reserves and this will be amended into the 2017 Budget at a later date. Noteworthy here is that this portion of the project only includes installation of concrete support pads, landscaping, and electrical conduit. Further electrical work will have to be done to complete the lighting portion of the project. Assuming Council approval of this project, it will be staff's intent to complete this work later in 2017 at an as yet undetermined cost. STAFF CONTACT: John Hohman, Deputy City Manager ATTACHMENTS: Meridian Change Order Proposal 1 MERIDIAN ONS TR UCT I ON Change Order Proposal Spokane Valley City Hall 10210 E Sprague Ave., Spokane Valley, WA 99206 Date: 5/10/17 COP #88R1 (PR 29R2) Site Sculptures Description Qty Unit Unit Cost Labor Cost Unit Cost Matl. Cost Sub. Cost Total Cost Subcontract Work (see attached sheets for detailed breakdown of subcontractor costs) Petersen Electric proposal - - - - 3,071.00 3,071.00 Aqua Pacific proposal 4/17/17 - - - - 12,503.00 12,503.00 Piersol proposal 4/14/17 - - - - 842.00 842.00 5 Star proposal 4/17/17 - - - - 2,800.00 2,800.00 Hahn Engineering proposal 4/17/17 - - - - 390.00 390.00 Subtotal Subcontract Work 19,606.00 Meridian Work Meridian Labor 32.00 Hr 45.00 1,440.00 - - - 1,440.00 Lift Equipment 1.00 Day 315.00 - - - - 315.00 Subtotal Meridian Work 1,440.00 1,755.00 Subcontractor Total Work 19,606.00 Meridian Total Work 1,755.00 Fee - on Subcontractor Work 8.00% 1,568.48 Fee - on Meridian Work 15.00% 263.25 Subtotal 23,192.73 Payment & Performance Bond 0.85% 197.14 Liability Insurance 0.54% 125.24 B&O Tax 0.047% 11.05 Total 23,526.16 Change Order Details: Excludes compaction testing and inspections. This change may require a CCD for sheetrock patching due to added electrical. This change will add time to the overall project schedule. We are requesting that the contract duration be extended by 9 working days for us to complete this scope Meridian labor based on setting mounting bases in pads prior to pour, and removing and replacing site fence. APPROVAL & ACCEPTANCE TO PROCEED: Owner's Representative Architect's Approval Date Date Evergreen Lawn Sprinkler Co., Inc. d b a aqua Yacific .eancbcape 215 S Conklin Rd #J-12, Spokane Valley, WA 99037 509-443-1077 elscomark@yahoo.com Washington Registration #AQUAPPL861J5 Idaho Registration #RCE -37219 April 17, 2017 RE: SPOKANE VALLEY CITY HALL: Landscape and sprinkler system sub -bid. PROPOSAL REQUEST -029 per L1.3, L1.1, L1.51 -A, and L1.51 -B COST BREAKDOWN 5/15/17 Aqua Pacific Landscape proposes to furnish the above-mentioned work. Cost: $12,503.00 The above price quote does not include sales tax. The following applies: 1. Sprinkler system adjustment per plan. Labor =$300. 2. Plants adjusted per plan furnished and installed. Material=$853. Labor=$950. 3. Boulders furnished and placed/installed per specification. (access for RPC truck assumed) Material=$3200. Labor=$600. 4. Mega-Arbel pavers installed including base preparation per plan.(material= $2500. Labor=$4100.) Thank you for the opportunity to quote on this project. If you have any questions please call. Sincerely, Aqua Pacific Landscape Mark Taylor PETERSQN y:. Industrial • Commercial Date: 5/17/17 Project: City of Spokane Valley City Hall COP -38 REV#1PR-29R2 Site Sculptures Peterson Electric is pleased to provide the following electrical proposal for the above project per plans and specifications. Unless otherwise stated, this price includes all labor, material, equipment and supervision required to complete the project. This price is based on a Day Shift M -F schedule. This price pertains only to the bid items quoted. Inclusions: • Conduit and 120V circuit to J -Box located on the exterior of the North Side Elevator • Provide LV conduit path to J -Box located next to above power J -Box • Core and sealing in 2 different locations (Sub Grade) • CO Overtime Rate • As-Builts • Warranty Exclusions: • Tax • Bond • Providing of or installation of lighting system COP -38 REV#1 PR -29R2 Site Sculptures: $3,071 Please feel free to contact me with any questions, comments or concerns you may have. Thank you, Scott Lee Project Manager / Estimator Peterson Electric Inc. S cott@petersonelectric. com C (509) 981-5754 0 (509) 489-1950 F (509) 489-1841 (509) 489-1950 Fax 489-1841 5622 N. Myrtle, Spokane, WA 99217 PETEREI044BC Licensed & Bonded www.petersonelectric.com Job ID: Project: CO: JOB -0244 S16-23 COSV City Hall CO -0038: COP -38 PR -29 Site Sculptures Bid Brief Form Report Vendor: NORTH COAST Labor Level: LABOR 1 11 May 2017 9:32:41 Tax Rate status: Default Bid Name: BASE BID Bid Template: BASIC AND CHANGE ORDER Description Amount Subtotal Material Estimated Material 774.92 Material Adjustment 0.00 Material Total: Labor Direct Labor Hours Labor Dollars Indirect Labor Labor Escalation Labor Adjustments Quotes Quote Adjustments Direct Job Costs Estimated DJC DJC Adjustments Labor Total: Quotes Total: Direct Job Costs Total: Taxes Material Tax (0.0000%) Quote Tax (0.0000%) Labor Tax (0.0000%) Equipment Tax (0.0000%) SubContract Tax (0.0000%) Taxes Total: Pre -Overhead and Profit Subtotal: Overhead Material Overhead (15.00% markup) Quotes Overhead (15.00% markup) Labor Overhead (15.00% markup) Equipment Overhead (15.00% markup) SubContracts Overhead (15.00% markup) DJC Overhead (15.00% markup) Overhead Total: Profit Material Profit (0.00% markup) Quotes Profit (0.00% markup) Labor Profit (0.00% markup) Equipment Profit (0.00% markup) SubContracts Profit (0.00% markup) DJC Profit (0.00% markup) Profit Total: 25.42 1,895.79 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 116.24 0.00 284.37 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 774.92 1,895.79 0.00 0.00 0.00 2,670.71 400.61 0.00 Peterson Electric 5622 N. MYR, LE ST Phone: (509) 489-1950 Spokane, WA 99217 Web: ConEst Software Systems Page 1 of 2 Bid Brief Form Report: S16-23 COSV City Hall 11 May 2017 9:32AM Miscellaneous Job Tax (0.00%) Bond (0.00%) Miscellaneous Total: 0.00 0.00 0.00 Bid Total: 3,071.31 Peterson Electric 5622 N. MYRTLE ST Phone: (509) 489-1950 Spokane, WA 99217 Web: ConEst Software Systems Page 2 of 2 Job ID: JOB -0244 Project: CO: S16-23 COSV City Hall CO -0038: COP -38 PR -29 Site Sculptures Ta keoff Vendor: NORTH COAST Labor Level: LABOR 1 11 May 2017 9:34:31 Bid Item: 120V BRANCH HR Material Material Labor Item # Qty U/M Q/M Size Description Unit Result Unit TITLE 120 M 3/4 EMT W/#12 STEEL I -BEAM 0.0000 0.00 0.0000 10047 120 FT M 3/4 EMT 0.4437 53.24 0.0500 30147 12 EA M 3/4 EMT STEEL -COMP COUPLING RT 1.3435 16.12 0.3000 30246 4 EA M 3/4 EMT STEEL COMP INS -THROAT CONN RT 1.2930 5.17 0.1400 70029 264 FT M 12 THHN/THWN CU (SOL) 0.0865 22.82 0.0060 70111 120 FT M 12 GREEN THHN CU (GRD 20A) 0.0865 10.37 0.0060 630285 15 EA M 3/4 EMT BOT -MOUNT BOLT -IN CLAMP 5/8 -BEAM 2.1944 32.92 0.3000 36 1 M MOUNT FX LUMINAIRE CONTROLLER 15.0000 15.00 2.0000 37 1 M CONSUMABLES 50.0000 50.00 0.0000 20189 5 EA M 3/4 EMT FIELD BEND 0.0000 0.00 0.1920 500125 2 EA M 3/4 ENCLOSURE HOLE PUNCH 0.0000 0.00 0.5300 150392 2 EA M 2" DEEP 16.5 -CI 1G ALUM WP (BELL) BOX W/ 5 x 3/4"HUBS 17.2373 34.47 0.6000 150549 2 EA M 1G FS/FD WP BLANK COVER 13.4100 26.82 0.0800 Phase Totals: 266.95 Labor Result 0.00 6.00 3.60 0.56 1.58 0.72 4.50 2.00 0.00 0.96 1.06 1.20 0.16 22.34 Bid Item: CORE AND SEAL Material Material Labor Labor Item # Qty U/M Q/M Size Description Unit Result Unit Result 30 2 M CORE DRILL 150.0000 300.00 0.2000 0.40 31 2 M 3/4" LINK SLEEVE AND SEAL 98.0000 196.00 0.7000 1.40 60131 2 EA M 3/4 x12 GRS NIPPLE 3.9692 7.94 0.3000 0.60 30001 4 EA M 3/4 GRC COUPLING 1.0082 4.03 0.1700 0.68 Phase Totals: 507.97 3.08 Job Totals: 774.92 25.42 Peterson Electric 5622 N. MYRTLE ST Phone: (509) 489-1950 Spokane, WA 99217 Web: ConEst Software Systems Page 1 of 1 Five Star Concrete Inc. 4307 S Fosseen Rd Spokane WA 99224 Name / Address Meridian Construction, Inc 12310E. Mirabeau Parkway Suite 100 SpokaneValley, WA 99216 Pr/ C ONC ETE. IN T 4/17/2017 Date Estimate Estimate # 3856 Description Units Qty Cost Total Proposal Request #29 / Sculptures Place and finish 4 concrete pads 1' deep. Includes labor and material to complete. GC to supply rebar Five Star to install. Pad sizes to be 7x7,8x11,4x5,4x4. Labor $1500 Material $925 Profit / overhead $375 LS Thank you for the opportunity! Subtotal Signature Phone # Fax # 509-226-1189 509-226-1159 E-mail fivestar@5starconcrete.com Sales Tax 0 Tota I 2,800.00 2,800.00 $2,800.00 $0.00 $2,800.00 Change Order Pricing Proposal COP 03 PCI Project #21608 Date Meridian Construction Spokane Valley City Hall 4/14/17 Narrative of Work PR #29 - Site Revisions - Prep & 4" Aggregrate for 4 additional concrete pads - see attached highlighted in green. DETAIL Unit QtyUnit TypE UP mhr mhr labor equip material sub Subtotal 01 Subgrade & 4" Gravel for Added Concrete Pad - 7x7 49.0 sf 0.025 1.23 79.63 79.63 14.70 173.95 02 Subgrade & 4" Gravel for Added Concrete Pad - 2 at 5x5 50.0 sf 0.025 1.25 81.25 81.25 15.00 177.50 03 Subgrade & 4" Gravel for Added Concrete Pad - 8x11 88.0 sf 0.025 2.20 143.00 143.00 26.40 312.40 1.0 0.00 0.00 0.00 0.00 0.00 1.0 0.00 0.00 0.00 0.00 0.00 303.88 303.88 56.10 0.00 663.85 Safety 2% of Direct Labor 6.08 Supervision 15% of Direct Labor Costs 45.58 Small Tools 3% of Direct Labor Costs 9.12 Subtotal 724.63 Overhead & Profit - 15% 108.69 Subtotal 833.32 General Liability Insurance - 1% 8.33 Builder's Risk Insurance P & P Bond Total (excludes Washington State Sales Tax) 842 Piersol Construction Inc. 2233 S. Garfield Rd., Airway Heights, WA 99001 Office: 509 535 2901 Fax: 509 244 6436 Todd Ottmar From: Randell Hahn <rghahn@hahnengr.com> Sent: Monday, April 17, 2017 2:40 PM To: Todd Ottmar Subject: RE: 1509 Proposal Request 029 - Site Sculptures Todd, To set two points with off -sets per monument pad for four pads would be 1 hour travel ($60), 2 hours crew time ($260) and 1 hour ($70) office time for a total of $390. I can send you a more formal proposal if required, just wanted to get this to you asap. Thank you, Ronde!! Hahn, P.E. President Hahn Engineering, Inc. 55 E. Lincoln Rd., Suite 105 Spokane, WA 99208 1-509-467-1550 Ph 1-509-467-8189 Fx 1 Meeting Date: CITY OF SPOKANE VALLEY Request for Council Action May 23, 2017 Department Director Approval: ❑ Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE : Urban County (Community Development Block Grant) Requalification GOVERNING LEGISLATION: Community Development Block Grant Program (CDBG) — Federal Department of Housing and Urban Development (HUD); Chapter 39.34 RCW PREVIOUS COUNCIL ACTION TAKEN: In 2014 the City entered into a three-year agreement (2015, 2016, 2017) to participate in the Spokane County CDBG/HOME Consortium. BACKGROUND: Spokane County is now due to re -qualify in 2017 for fiscal years 2018, 2019, and 2020, the City is again in the position to decide whether to renew its participation in the CDBG/HOME Consortium or become a direct entitlement recipient from HUD. In order for Spokane County to meet its obligation under the HUD requirements, the City must provide written notice by June 13, 2017. During this re -qualification period for Spokane County, the City must select one of the following four options relative to its participation in the CDBG program: 1. Accept entitlement status and receive CDBG funds directly from HUD; 2. Accept entitlement status and enter into joint agreement with Spokane County; 3. Defer entitlement status and participate through the State CDBG program; or 4. Defer entitlement status and participate as part of urban county with Spokane County. In 2005, the City became eligible to become an entitlement community as a metropolitan city. At that time the City selected to defer its entitlement and participate as part of the urban county (option 4). The City has continued that choice for every subsequent re -qualification period up to the present time and is recommending that we continue to do so for the 2018-2020 Requalification. In 2008, the City and the Spokane County entered into an agreement to establish a 20 percent set aside for CDBG eligible capital projects within the City limits (Spokane County Resolution 8 0483). The set aside is a portion of the County Consortium for CDBG award. Since 2008, the County's average award is about $1.4 million creating an average City set aside of about $285,000. In addition to the set aside, many of the City's community partners (Meals on Wheels, SNAP, water districts, Spokane Valley Partners) also receive CDBG funding from the County. Since 2008, the City and its community partners have received an average of 34 percent of the County CDBG award, and as of 2016, the City represented about 34 percent of the population. RECOMMENDED ACTION OR MOTION: Council consensus to bring a motion consideration to Council at the May 30, 2017 meeting to authorize Spokane Valley's continued participation in a Deferred entitlement Status as part of the Urban County with Spokane County and other Spokane County municipalities, except Spokane. BUDGET/FINANCIAL IMPACTS: As noted above. STAFF CONTACT: Chaz Bates, AICP — Economic Development Specialist ATTACHMENTS: Community Development Block Grant (CDBG) Program PowerPoint Presentation Cooperation Agreement for CDBG and HOME Funds (Template) Spokane County Resolution No. 8 0483 Community Development Block Grant (CDBG) Program Program Evaluation and Urban County Requalification May 23, 2017 Chaz Bates AICP Economic Development Specialist SPOKANE VALLEY - ECONOMIC DEVELOPMENT Spokane Valley City Council - Administrative Report 5/23/2017 1 Tonight's Agenda ■ CDBG Introduction ■ Entitlements ■ Funding ■ CDBG Spokane Valley History ■ Entitlement Options Evaluation ■ Conclusion VALLEY - ECONOMIC DEVELOPMENT Spokane Valley City Council - Administrative Report 5/23/2017 2 OPEN SPACE LAND NEIGHBORHOOD DEVELOPMENT URBAN CDBG RENEWAL GRANTS MODEL CITIES GRANTS WATER AND SEWER NEIGHBORHOOD FACILITIES REHABILITATION AND PUBLIC FACILITIES HISTORIC LOANS PRESERVATION CDBG Introduction • HUD Program authorized since 1974 • Provides grants to states, cities, and counties • Consolidated a number of federal grant programs (pre - 1974 SPOKANE VALLEY - ECONOMIC DEVELOPMENT Spokane Valley City Council - Administrative Report 5/23/2017 3 CDBG Intro: Objective • Development of viable urban communities, principally for low/mod persons, through: • Decent housing • Suitable living environment • Expanded economic opportunities IL A SPOKANE VALLEY - ECONOMIC DEVELOPMENT Spokane Valley City Council - Administrative Report 5/23/2017 4 CDBG Intro: Partners & Roles HUD Entitlement Sub -recipient, Contractor, CBDO Beneficiary ■ U.S. Dept. of Housing and Urban Development (HUD) ■ Entitlements ■ States ■ Units of General Local Government (UGLG) ■ Sub -recipients ■ Community Based Development Organizations (CBDO) ■ Contractors • LA SPOKANE VALLEY - ECONOMIC DEVELOPMENT • Spokane Valley City Council - Administrative Report 5/23/2017 5 Entitlement: Determining Eligibility ■ "Entitlement" • Principal cities of Metropolitan Statistical Areas (MSAs) ■ Qualified at least 200,000 (excluding entitled cities) ■ "Non -entitlement" • Everyone not meeting entitlement • States distribute to non -entitlement SPOKANE VALLEY - ECONOMIC DEVELOPMENT Spokane Valley City Council - Administrative Report 5/23/2017 6 CDBG Intro: Project Types ■ Acquisition of property by purchase ■ Code enforcement in deteriorated areas ■ Clearance and demolition of buildings ■ Removal of architectural barriers ■ Public services assistance (labor, supplies and materials) ■ Planning activities ■ Assistance CBDO to carry out projects ■ Economic development projects ■ Housing counseling and energy auditing ■ Expand low and very low income homeownership ■ Lead based paint hazard reduction LA SPOKANE VALLEY - ECONOMIC DEVELOPMENT Spokane Valley City Council - Administrative Report 5/23/2017 7 Funding -Limits ■ 20% of new funding for administration & planning ■ 15% limit for human service allocation ■ Remainder for capital projects LA SPOKANE VALLEY - ECONOMIC DEVELOPMENT Spokane Valley City Council - Administrative Report 5/23/2017 8 Funding -Amounts 52,000,000 51800.000 51,500,000 51.400.000 51.�on,cMb 5800.000 5600.000 $40000 0200.000 111111111111 2003 2004 2005 2906 2007 2006 2009 2010 2011 2012 2013 2014 2015 2016 • Established by a formula completed by HUD • Formula focuses on poverty, housing overcrowding, and growth fag • HUD estimate for City around $542,000 (2015) • Spokane County allocation (2015) $1,342,593 (City $436,418) (City Capital $358,750) • Trending downward since 2003 SPOKANE VALLEY - ECONOMIC DEVELOPMENT Spokane Valley City Council - Administrative Report 5/23/2017 9 Funding -Spokane Valley & County 2 2u1 = Lw, U14 ICU! 200E1 LCLy 2010 1011 1011 1011 2014 20I'2 101L (01 ,20 i141111 101 4 VA II y. n{1i1 11114 ICC% 0016 60 , 54R. 40% 3096 2096 1096 ❑'K • Since 2008 City has a 20% set aside of County total • Recently used for sidewalks (area -wide benefit) • Other community partners receive CDBG • Meals on Wheels, SNAP, water districts, Spokane Valley Partners • Total City allocation about 34% • (2008-2016 average) • City represents about 34% of Consortium •••. • • •1 1 LA SPOKANE VALLEY — ECONOMIC DEVELOPMENT Spokane Valley City Council - Administrative Report 5/23/2017 10 Regional Entitlements and Establishing Status ■ City of Spokane ■ Spokane County Urban Consortium ■ Eligibility status evaluated every 3 years ■ Established for entitlement for • All cities except City of Spokane ■ Spokane Valley qualifies as metro city of +50k duration (3 years) ■ Entitlement status in evaluation now (2018-2020) SPOKANE VALLEY - ECONOMIC DEVELOPMENT Spokane Valley City Council - Administrative Report 5/23/2017 11 Spokane Valley Entitlement: Options 1. Accept status as an entitlement grantee 2. Accept status as an entitlement grantee and enter into a joint agreement with the urban county (Spokane County) 3. Defer status of an entitlement grantee and participate through the State CDBG program cart of the grantee SPOKANE VALLEY - ECONOMIC DEVELOPMENT Spokane Valley City Council - Administrative Report 5/23/2017 12 Direct Entitlement Evaluation • Funding • Formula by HUD • Project Selection • City control • Financial responsibilities • City -accounting and response to audits • Staffing needs • Administration and reporting • Consolidated Plan, annual Action Plans, application review, all reporting • Unknowns/ Issues LA SPOKANE VALLEY - ECONOMIC DEVELOPMENT Spokane Valley City Council - Administrative Report 5/23/2017 13 Joint Agreement Entitlement Evaluation • Funding • Formula by HUD/ Agreement • Project Selection • City control / Agreement • Administration and reporting • According to Agreement, County - capital project, Citysubmits performance reports to County • Financial responsibilities • Quarterly reports, vouchers to County; process payments; City responds to State audits • Staffing needs • Unknowns/ Issues SPOKANE VALLEY - ECONOMIC DEVELOPMENT Spokane Valley City Council - Administrative Report 5/23/2017 14 State Defer Entitlement Evaluation • Funding • $11M across 155 jurisdictions • Project Selection • State selects • Administration and reporting • All State • Financial responsibilities • All States • Staffing needs • Limited to application submittal • Unknowns/ Issues mpacts to Consortium funding levels SPOKANE VALLEY - ECONOMIC DEVELOPMENT Spokane Valley City Council - Administrative Report 5/23/2017 15 Consortium Entitlement Evaluation - Current • Funding • 20% set aside + community partners • Project Selection • HCDAC • Administration and reporting • County responsible • Financial responsibilities • County -accounting and audits • Staffing needs • Limited to application submittal • Unknowns/ Issues • Limited control over project selection SPOKANE VALLEY - ECONOMIC DEVELOPMENT Spokane Valley City Council - Administrative Report 5/23/2017 16 Entitlement: Recommendation 52,000,000 51.800.000 51,600.000 51,400,000 71,000,060 7800,206 5600,006 7400000 7200,000 00 2003 2604 2005 80% 70% 66% 1,610 40% 30% 20% 10% 0% 2006 2007 2038 2009 2010 2311 2012 2013 CO0500 ion'. 14441 G 04114y Ca 084I T 00,6031030 2014 2011 2016 ■ Continue as a member of the Srmane Co!,r,tv rongortili • Likely more funding — Spokane Valley plus and partners ($494,000 avg vs. $432,000; 2015) • No need to add staff (C.P., reporting, etc.) • No impacts to Consortium/County residents • No accounting or audit response ■ Trade-off • Abili to select s ro'ects IL A SPOKANE VALLEY - ECONOMIC DEVELOPMENT - Spokane Valley City Council - Administrative Report 5/23/2017 17 Cooperation Agreement Summary COMNIUNIL T(4S ;f1I �frN1- made and rne.rcel inm l,74 V dN..e Countlsndd�, GlV OC9Pokv+c�'al�n}'rtr` Wlffili.Stil'll r I,e-. done Z T�C k n firl 0,,f1111111MCIN :II or Oly 1 spnxennwuerr SPOKANE VALLEY — ECONOMIC DEVELOPMENT • Cannot apply for State CDBG program • Participate in HOME only through Consortium • Participate in Regional County Homeless Program and Regional Affordable Housing Trust Fund • Not obstruct the implementation of the Consolidated Plan Spokane Valley City Council - Administrative Report 5/23/2017 18 COOPERATION AGREEMENT FOR COMMUNITY DEVELOPMENT BLOCK GRANT AND RELATED FUNDS (HOME, AHTF, HHAA) THIS AGREEMENT, made and entered into by and between Spokane County (hereinafter called the County) and the City of Spokane Valley (hereinafter called the City) this WITNESSETH day of ,2017. WHEREAS, pursuant to Title I of the Housing and Community Development Act of 1974, as amended, including Title VI of the Civil Rights Act of 1964, the Fair Housing Act, Section 109 of Title I of the Housing and Community Development Act of 1974 and other applicable laws, Spokane County is entitled to receive Community Development Block Grant (CDBG) funds for federal fiscal years 2018, 2019, and 2020; and WHEREAS, the amount of CDBG funds to which the County may be entitled is in part dependent upon the population of other CDBG eligible applicant cities and towns which by this Agreement elect to participate in the CDBG and HOME Entitlement Program with the County; and WHEREAS, the purpose of this Cooperation Agreement, which is entered into pursuant to, and in accordance with the State Interlocal Cooperation Act, RCW 39.34 is to plan for, and administer the CDBG Program and the HOME Investment Partnership Program (HOME). NOW, THEREFORE, in consideration of the mutual promises made herein and the mutual benefits received hereunder, the parties agree as follows: 1. The City may not apply for grants under the Small Cities or State CDBG Programs from appropriations for fiscal years 2018, 2019, and 2020, the years during which the City is participating in the Spokane County CDBG and HOME Program. 2. The City may not participate in a HOME consortium except through Spokane County, regardless of whether Spokane County receives a HOME formula allocation. 3. The Spokane County urban county qualification period is federal fiscal years 2018, 2019, and 2020. 4. This Agreement remains in effect until the CDBG and HOME funds and income received for federal fiscal years 2018, 2019, and 2020 are expended and the funded activities are completed. The County and the City may not terminate or withdraw from this Agreement while the Agreement remains in effect. 5. The County and the City agree to cooperate to undertake, or assist in undertaking, community renewal and lower-income housing assistance activities. 6. The County and the City will take all actions necessary to assure compliance with the urban county's certification under section 104(b) of Title I of the Housing and Community Development Act of 1974, as amended, regarding Title VI of the Civil Rights Act of 1964, the Fair Housing Act, and affirmatively furthering fair housing. This includes the obligation to comply with section 109 of Title I of the Housing and Community Development Act of 1974, which incorporates Section 504 of the Rehabilitation Act of 1973 and the Age Discrimination Act of 1975, as well as obligation to comply with other applicable laws. Cooperation Agreement Community Development Block Grant Page 1 of 2 7. The County will not use CDBG or HOME funding for activities in, or in support of a City that does not affirmatively further fair housing within the City's jurisdiction or that impedes the County's actions to comply with the County's fair housing certification. 8. The City has adopted and is enforcing: a) a policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and, b) a policy of enforcing applicable State and local laws against physically barring entrance to, or exit from a facility or location which is the subject of such nonviolent civil rights demonstrations within jurisdictions. 9. The County and the City will not obstruct the implementation of the approved Consolidated Housing and Community Development Plan and subsequent Annual Action Plan(s) during the period covered by this Agreement. 10. The County has final responsibility for selecting CDBG and HOME activities and annually filing the Consolidated Housing and Community Development Annual Action Plan and the Consolidated Annual Performance and Evaluation Report with the U.S. Department of Housing and Urban Development. 11. The County and City are subject to the same requirements applicable to CDBG subrecipients, including the requirement of a written agreement set forth in 24 CFR 570.503. 12. The County and City may not sell, trade, or otherwise transfer all or any portion of such funds to another such metropolitan city, urban county, unit of general local government, or Indian tribe, or insular area that directly or indirectly receives CDBG funds in exchange for any other funds, credits or non -Federal considerations, but must use such funds for activities eligible under title I of the Act. 13. The City agrees to participate in the Regional County Homeless Program and Regional Affordable Housing Trust Fund Program, both which authorize Spokane County's Housing and Community Development Advisory Committee (HCDAC) to serve as the regional body for reviewing proposals, initiatives, and making funding recommendations for Affordable Housing Trust Fund (2060) and Homeless Housing Assistance Act (HHAA - 2163, 1359, and 2331) activities. 14. The Spokane County's Housing and Community Development Advisory Committee will review CDBG, HOME, Affordable Housing Trust Fund (2060), and Homeless Housing Assistance Act (HHAA - 2163, 1359, and 2331) program policies, plans, and applicant funding proposals and recommend to the Board of County Commissioners funding of applicant proposals. 15. The Spokane County's Housing and Community Development Advisory Committee will include a representative of the City appointed by the Spokane County Board of Commissioners in consultation with the Mayor and/or Council of the City. This Agreement is entered into on this day of , 2017 by: City of Spokane Valley Spokane County Mark Calhoun, City Manager Al French, Chair Spokane County Board of Commissioners Cooperation Agreement Community Development Block Grant Page 2 of 2 NO. 2 0483 BEFORE THE BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON IN THE MATTER CONCERNING ESTABLISHING A SET-ASIDE OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ENTITLEMENT FUNDS FOR FEDERAL FISCAL YEARS 2009, 2010 AND 2011 AS A CONDITION OF THE CITY OF SPOKANE VALLEY PARTICIPATING IN SPOKANE COUNTY'S REQUALIFICATION AS AN URBAN COUNTY FOR FEDERAL FISCAL YEARS 2009, 2010, AND 2011 RESOLUTION WHEREAS, the Board of County Commissioners of Spokane County, pursuant to the provisions of RCW 36.32.120(6), has the care of County property and the management of County funds and business; and WHEREAS, the United States Department of Housing and Urban Development (HUD) has the authority to make available to counties, funds for community development purposes pursuant to various federal laws including CFR Title, 24, Chapter V, Part 570, Community Development Block Grants (CDBG); and HOME affordable Housing Projects under 24 CFR Section 92.150 (HOME Investment Partnership); and WHEREAS, Spokane County has been notified by HUD that Urban County requalification is necessary for the award of 2009 through 2011 CDBG and HOME Investment Partnership Act (HOME) funding; and WHEREAS, the amount of CDBG funds to which the County may be entitled is in part dependent upon the population of other CDBG eligible cities and towns which elect to participate in the CDBG and HOME Entitlement Programs with the County; and WHEREAS, pursuant to the level of CDBG funds appropriated to the U.S. Department of Housing and Urban Development, Spokane County intends to establish a set-aside based upon twenty percent of each annual allocation of CDBG funding for the purpose of eligible and allowable infrastructure improvements within the City of Spokane Valley meeting federal national objectives and consolidated plan priorities; and WHEREAS, Spokane County's Housing and Community Development Advisory Committee has accepted and recommends approval of the City of Spokane Valley's request to establish a CDBG set-aside funding for high priority infrastructure projects. NOW, THEREFORE, BE IT HEREBY RESOLVED, by the Board of County Commissioners of Spokane County that the City of Spokane Valley's request to establish a set-aside within the Community Development Block Grant Program is approved and that the Chair of the Board of County Commissioners or a majority of the Board are the official representatives of Spokane County authorized to approve CDBG Program requests. /�-�'�1 ADOPTED by the Board of County Commissioners of Spokane County, Washington this „g day of M_coj , 2008. 'f eh. 44;„,..° Todd Mielke, Vic ATTEST: Daniela Erickson Clerk of the Board Mark Richard, Commissioner June 13, 2017, Evening 6:00 Formal Meeting Cancelled To: From: Re: DRAFT ADVANCE AGENDA as of May 18, 2017; 8:30 a.m. Please note this is a work in progress; items are tentative Council & Staff City Clerk, by direction of City Manager Draft Schedule for Upcoming Council Meetings May 30, 2017, Study Session Format, 6:00 p.m. [due Tue, May 231 ACTION ITEM: 1. Motion Consideration: Urban County (CDBG) Requalification Agreement — Chaz Bates NON -ACTION ITEMS: 2. Farmers' Market — Mike Stone 3. Parks Master Plan — Mike Stone 4. Port Districts — John Hohman 5. Sidewalk Snow Removal — Cary Driskell 6. Advance Agenda — Mayor Higgins (10 minutes) (20 minutes) (20 minutes) (20 minutes) (20 minutes) (5 minutes) [*estimated meeting: 95 minutes] June 6, 2017, Study Session Format, 6:00 p.m. ACTION ITEMS: 1. Consent Agenda (claims, payroll minutes) 2. Second Reading Ordinance 17-008 Amending 2017 Budget — Chelsie Taylor 3. Second Reading Ordinance 17-009 Gifting — Cary Driskell NON -ACTION ITEMS: 4. Crave NW Update — Tom Stebbins, of Vision Marketing 5. 8"' and McDonald Traffic Update — John Hohman 6. Human Trafficking in Spokane Valley — Chief Werner 7. City Hall Update — Doug Powell, Jenny Nickerson 8. Advance Agenda — Mayor Higgins [due Tue, May 301 (5 minutes) (10 minutes) (10 minutes) (10 minutes) (15 minutes) (20 minutes) (5 minutes) (5 minutes) [*estimated meeting: 80 minutes] June 13, 2017, Special Mtg, Budget Workshop, 8:30 a.m. —approx. 3:30 p.m. [due Mon, June 6] City Hall Council Chambers June 20, 2017, Study Session Format, 6:00 p.m. 1. Pines/Grace Project — Craig Aldworth, Gloria Mantz 2. Advance Agenda — Mayor Higgins June 27, 2017, Formal Meeting Format, 6:00 p.m. Proclamation: National Parks and Recreation Month 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Sullivan Road Bridge Update — John Hohman 3. Admin Report: Advance Agenda — Mayor Higgins 4. Info Only: Department Reports July 4, 2017: no meeting Holiday July 11, 2017, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: City Hall Update Doug Powell, Jenny Nickerson 3. Advance Agenda — Mayor Higgins Draft Advance Agenda 5/18/2017 10:42:35 AM [due Tue, June 131 (10 minutes) (5 minutes) [due Tue, June 201 (5 minutes) (15 minutes) (5 minutes) [*estimated meeting: minutes] [due Mon, July 31 (5 minutes) (10 minutes) (5 minutes) [*estimated meeting: minutes] Page 1 of 2 July 18, 2017, Study Session Format, 6:00 p.m. 1. Term Limits — Cary Driskell 2. Advance Agenda — Mayor Higgins July 25, 2017, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda — Mayor Higgins 3. Motion: Bid Award, Pines/Grace — Gloria Mantz 4. Info Only: Department Reports August, 1, 2017 no meeting - National Night Out August 8, 2017, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: City Hall Update - Doug Powell, Jenny Nickerson 3. Advance Agenda — Mayor Higgins August 15, 2017, Study Session Format, 6:00 p.m. 1. Advance Agenda — Mayor Higgins August 22, 2017, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: 2018 Budget: Estimated Revenues/Expenditures — Chelsie Taylor 3. Admin Report: Advance Agenda — Mayor Higgins 4. Info Only: Department Reports August 29, 2017, Study Session Format, 6:00 p.m. 1. Advance Agenda — Mayor Higgins September 5, 2017, Study Session Format, 6:00 p.m. September 12, 2017, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda — Mayor Higgins *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: CDBG (Hearing Sept/Oct) Fee Resolution Health District/Parental Rights LTAC (Nov/Dec) Outside Agencies (Aug/Sept) Protestor Conditions Property Crimes Grant Cont. Second Amend.Sanctuary City Sign Ordinance Solid Waste Contract Approval Traffic Signal Operations Transportation & Infrastructure Undergrounding Draft Advance Agenda 5/18/2017 10:42:35 AM Utility Facilities in ROW Water Banking Zero Tolerance of Crime [due Tue, July 111 (20 minutes) (5 minutes) Idue Tue, July 181 (5 minutes) (5 minutes) [due Tue, Aug 11 (5 minutes) (10 minutes) (5 minutes) [due Tue, Aug 81 (5 minutes) [due Tue, Aug 151 (5 minutes) (30 minutes) (5 minutes) [due Tue, Aug 221 (5 minutes) [due Tue, Aug 291 Idue Tue, Sept 51 (5 minutes) (5 minutes) Page 2 of 2 Spokane Walley City of Spokane Valley Community & Economic Development Monthly Report 01/01/2017 - 04/30/2017 Page Title 1 Cover Sheet 2 Pre -Application Meetings Requested 3 Online Applications Received 4 Construction Applications Received 5 Land Use Applications Received 6 Construction Permits Issued 7 Land Use Applications Approved 8 Development Inspections Performed 9 Code Enforcement 10 Revenue 11 Building Permit Valuations Printed 05/01/2017 09:30 Page 1 of 11 l��Ol.il .0 00.0 Valley Pre -Application Meetings Requested Community & Economic Development Monthly Report 01/01/2017 - 04/30/2017 A Pre -Application Meeting is a service provided to help our customers identify the code requirements related to their project proposal. Community & Economic Development scheduled a total of 17 Pre -Application Meetings in April 2017. 20 - 10 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Land Use Pre -Application - Commercial Pre -App Meeting Commercial Pre -App Land Use Pre -Application Meeting Monthly Totals Annual Total To -Date: 53 Jan Feb Mar Apr May Jun Jul Aug Sep 11 Oct Nov Dec 3 9 11 0 0 0 0 0 0 0 0 3 2 8 6 0 0 0 0 0 0 0 0 14 5 17 17 0 0 0 0 0 0 0 0 Printed 05/01/2017 09:30 Page 2 of 11 I��Ol.ile 4000 Valley Online Applications Received Community & Economic Development Monthly Report 01/01/2017 - 04/30/2017 Community & Economic Development received a total of 188 Online Applications in April 2017. 300 200 100 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Trade Permit :=1 Right of Way Permit Sign Permit Reroof Permit Pre -Application Meeting Request Demolition Permit Other Online Applications Approach Permit Approach Permit Demolition Permit Other Online Applications Pre -Application Meeting Request Reroof Permit Right of Way Permit Sign Permit Trade Permit Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2 0 2 4 0 0 0 0 0 0 0 0 3 0 3 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 8 7 31 51 0 0 0 0 0 0 0 0 38 38 56 48 0 0 0 0 0 0 0 0 2 0 0 1 0 0 0 0 0 0 0 0 81 80 112 82 0 0 0 0 0 0 0 0 Monthly Totals 134 125 204 188 0 0 0 0 0 0 0 0 Annual Total To -Date: Printed 05/01/2017 09:30 651 Page 3 of 11 Spokane uai1ey Construction Applications Received Community & Economic Development Monthly Report 01/01/2017 - 04/30/2017 Community & Economic Development received a total of 434 Construction Applications in April 2017. 600 400 200 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial - New Commercial - TI Residential - New - Other Construction Permits Commercial - New Commercial - TI Residential - New Commercial - Trade Residential - Trade Residential - Accessory Demolition Sign Other Construction Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 8 7 5 10 0 0 8 13 6 15 0 0 0 0 0 0 0 0 0 0 0 0 0 0 6 7 21 22 0 0 0 0 0 0 0 0 *18 *29 *32 *35 0 0 0 0 *106 *93 *157 *119 0 0 0 0 0 0 0 21 0 0 0 0 0 0 0 0 1 7 14 *3 1 *5 *10 4 14 *97 *101 *177 *201 0 0 0 0 0 *4 0 0 0 0 0 0 0 0 *7 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Monthly Totals 257 262 431 434 0 0 0 0 0 0 0 0 Annual Total To -Date: Printed 05/01/2017 09:31 1,384 Page 4 of 11 *Includes Online Applications. I��Ol.ile ,� P Malley° Land Use Applications Received Community & Economic Development Monthly Report 01/01/2017 - 04/30/2017 Community & Economic Development received a total of 88 Land Use Applications in April 2017. 150 100 50 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Boundary Line Adjustment Short Plat Preliminary Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits Boundary Line Adjustment Short Plat Preliminary Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 1 2 2 0 0 0 0 0 0 0 0 0 2 2 4 0 0 0 0 0 0 0 0 3 0 0 3 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 4 0 4 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 2 1 1 0 0 0 0 0 0 0 0 o 0 2 0 0 0 0 0 0 0 0 0 45 44 89 76 0 0 0 0 0 0 0 0 Monthly Totals 54 49 101 1110 0 Annual Total To -Date: Printed 05/01/2017 09:31 292 Page 5 of 11 .00 Valley, Construction Permits Issued Community & Economic Development Monthly Report 01/01/2017 - 04/30/2017 Community & Economic Development issued a total of 390 Construction Permits in April 2017. 400 200 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial - New Commercial - TI Residential - New ® Other Construction Permits Commercial - New Commercial - TI Residential - New Commercial - Trade Residential - Trade Residential - Accessory Demolition Sign Other Construction Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 16 6 2 4 0 0 0 0 0 0 0 0 9 13 8 9 0 0 0 0 0 0 0 0 5 8 12 21 0 0 0 0 0 0 0 0 18 26 28 34 0 0 0 0 0 0 0 0 99 103 143 116 0 0 0 0 0 0 0 0 1 7 13 17 0 0 0 0 0 0 0 0 3 1 3 4 0 0 0 0 0 0 0 0 9 4 15 6 0 0 0 0 0 0 0 0 65 84 148 179 0 0 0 0 0 0 0 0 Monthly Totals 225 252 372 390 0 0 0 0 0 Annual Total To -Date: Printed 05/01/2017 09:32 1,239 Page 6 of 11 0 0 0 .000 Valley Land Use Applications Approved Community & Economic Development Monthly Report 01/01/2017 - 04/30/2017 Community & Economic Development approved a total of 80 Land Use Applications in April 2017. 100 50 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Boundary Line Adjustment Short Plat Preliminary Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits oundary Line Adjustment • hort Plat Preliminary ong Plat Preliminary inding Site Plan Preliminary inal Platting r oning Map/Comp Plan Amendment tate Environmental Policy Act (SEPA) dministrative xception/Interpretation ther Land Use Permits 2 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 0 0 0 0 0 0 0 0 0 0 0 0 o o 0 1 0 0 0 0 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 O 0 0 2 0 0 0 0 0 0 0 0 O 1 0 0 0 0 0 0 0 0 0 0 O 0 1 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 45 41 82 77 0 0 0 0 0 0 0 0 onthly Totals 46 43 83 80 0 0 0 0 0 0 0 0 Annual Total To -Date: Printed 05/01/2017 09:32 252 Page 7 of 11 .010 Valley Development Inspections Performed Community & Economic Development Monthly Report 01/01/2017 - 04/30/2017 Community & Economic Development performed a total of 1346 Development Inspections in April 2017. Development Inspections include building, planning, engineering and ROW inspections. 2,000 1,500 1,000 500 0 2017 2016 2015 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec -+- 2015 2016 -- 2017 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals 965 773 1,348 1,346 0 0 0 0 0 0 0 0 764 958 1,333 1,390 1,445 1,564 1,283 1,453 1,553 1,529 1,510 1,072 801 974 1,063 1,243 1,420 1,761 1,624 1,144 1,053 1,060 934 777 Printed 05/01/2017 09:33 Page 8 of 11 Walley, Code Enforcement Community & Economic Development Monthly Report 01/01/2017 - 04/30/2017 Code Enforcement Officers responded to 39 citizen requests in the month of April. They are listed by type below. Please remember that all complaints, even those that have no violation, must be investigated. Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec CE -Stop Work Order Complaint, Non -Violation Environmental General Nuisance ® Property CE -Stop Work Order Complaint, Non -Violation Environmental General Nuisance Property Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 0 0 0 0 33 0 0 0 0 0 0 0 0 0 16 38 0 0 0 0 0 0 0 0 0 0 0 0 29 0 0 1 11 10 0 0 o o 0 o o 0 o o 0 o o 0 o o 0 0 0 0 Monthly Totals 33 17 49 39 0 0 0 0 0 Annual Total To -Date: Printed 05/01/2017 09:33 138 Page 9 of 11 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 .010 Valley Revenue 2017 Trend 2016 2015 2014 2013 2012 Community & Economic Development Monthly Report 01/01/2017 - 04/30/2017 Community & Economic Development Revenue totaled $236,944 in April 2017. 400,000 300,000 200,000 f''r 100,000 Jan 0 Feb Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Mar Apr -- 2017 2016 Five -Year Trend May Jun Jul Aug Sep Oct 1 Nov Dec $185,045 $153,153 $153,939 $236,944 $0 $0 $0 $0 $0 $0 $0 $0 $111,168 $95,595 $204,786 $164,968 $246,034 $229,320 $161,973 $153,562 $149,720 $157,088 $108,461 $90,334 $213,319 $191,658 $383,912 $196,705 $371,319 $243,029 $128,848 $271,684 $252,268 $208,349 $150,902 $133,482 $74,775 $108,328 $161,174 $187,199 $123,918 $117,453 $162,551 $162,864 $99,587 $181,791 $99,627 $102,195 $1,581,462 $74,628 $66,134 $198,571 $160,508 $282,086 $152,637 $117,776 $127,540 $153,838 $149,197 $84,442 $97,689 $1,665,046 $158,912 $51,536 $102,538 $106,496 $184,176 $409,592 $277,553 $102,021 $129,174 $133,561 $98,386 $66,559 p,820,504 $34,204 $60,319 $177,737 $173,932 $268,672 $223,888 $123,137 $103,703 $113,731 $112,542 $108,948 $51,745 Totals 3,873,009 $2,745,475 Printed 05/01/2017 09:33 Page 10 of 11 58 ��a.Ile ,,,Malley Building Permit Valuation Community & Economic Development Monthly Report 01/01/2017 - 04/30/2017 Community & Economic Development Building Permit Valuation totaled $30,855,320 in April 2017. Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2017 Trend 2016 2015 2014 2013 2012 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec $23.81M $18.37M $6.83M $30.86M $0.00M $0.00M $0.00M $0.00M $0.00M $0.00M $0.00M $0.00M $8.06M $9.23M $16.50M $10.05M $24.94M $21.81M $11.86M $15.11M $13.08M $10.86M $5.65M $4.22M $7.97M $28.14M $55.63M $10.09M $36.76M $19.12M $7.07M $41.60M $33.68M $9.13M $7.76M $5.52M $2.93M $10.71M $8.07M $18.60M $6.73M $7.53M $5.05M $8.06M $5.15M $14.42M $5.86M $5.08M $3.18M $2.45M $9.90M $8.92M $34.58M $7.44M $6.37M $9.47M $12.01M $7.74M $3.60M $6.30M $25.49M $1.92M $3.59M $7.30M $22.22M $41.88M $32.91M $6.52M $8.11M $14.22M $7.25M $2.54M $0.72M $2.95M $5.29M $5.32M $24.39M $33.08M $7.91M $9.89M $6.47M $8.78M $3.76M $1.66M Printed 05/01/2017 09:33 Page 11 of 11 Totals Siiokane .000.Valley Memorandum 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206 509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhall@spokanevalley.org To: Mark Calhoun, City Manager From: Chelsie Taylor, Finance Director Date: May 17, 2017 Re: Finance Department Activity Report — April 2017 Following is information pertaining to Finance Department activities through the end of April 2017 and included herein is an updated 2017 Budget to Actual Comparison of Revenues and Expenditures through the end April. 2016 Yearend Process The 2016 books were closed during April. We have begun preparation of the annual financial report and will have it completed by the end of May. We hope to have the State Auditor's Office on site by early June to begin the audit of 2016. 2017 Surplus of City Furniture and Equipment The City last declared property surplus to its needs in August 2013 and since that time has accumulated a variety of furniture and equipment that are inoperable, obsolete or excess to our current operating needs. A resolution declaring surplus furniture and equipment has been given to Council on: • May 2 Administrative report on resolution declaring surplus items • May 9 Resolution declaring items as surplus 2017 Budqet Amendment As we have progressed through 2017 the need for a number of budget amendments has arisen. Council review will take place at the following meetings: • May 16 Admin Report • May 23 Public Hearing • May 23 First reading on proposed ordinance amending the 2017 Budget • June 6 Second reading on proposed ordinance amending the 2017 Budget 2018 Budqet Development The 2018 Budget development process began in the Finance Department in early March and on April 10th we sent detailed budget requests to all departments to complete by mid-May. By the time the budget is scheduled to be adopted on November 141h, the Council will have had an opportunity to discuss the budget on seven occasions including three public hearings. • June 13 Council budget workshop • August 22 Admin report on 2018 revenues and expenditures • September 12 Public hearing #1 on the 2018 revenue and expenditures • September 26 City Manager's presentation of preliminary 2018 Budget P:IFinancelFinance Activity Reports\Council Monthly Reports1201712017 04 30.docx Page 1 • October 10 • October 24 • November 14 • November 14 Public hearing #2 on 2018 Budget First reading on proposed ordinance adopting the 2018 Budget Public hearing #3 on the 2018 Budget Second reading on proposed ordinance adopting the 2018 Budget Budget to Actual Comparison Report A report reflecting 2016 Budget to Actual Revenues and Expenditures for those funds for which a 2016 Budget was adopted is located on pages 5 through 18. Because we attempt to provide this information in a timely manner, this report is prepared from records that are not formally closed by the Finance Department at month end or reconciled to bank records. Although it is realistic to expect the figures will change over subsequent weeks, I believe the report is materially accurate. We've included the following information in the report: • Revenues by source for all funds, and expenditures by department in the General Fund and by type in all other funds. • A breakdown between recurring and nonrecurring revenues and expenditures in the General Fund, Street O&M Fund and Stormwater Fund. • The change in fund balance including beginning and ending figures. The beginning fund balance figures are those that are expected to be reflected in our 2016 Annual Financial Report. • Columns of information include: o The 2017 Budget as adopted o April 2017 activity o Cumulative 2017 activity through April 2017 o Budget remaining in terms of dollars o The percent of budgeted revenue collected or budgeted expenditures disbursed A few points related to the General Fund #001 (page 5): Recurring revenues collections are currently at 19.6% of the amount budgeted with 33.3% of the year elapsed. • Property tax are paid to Spokane County in two installments each year on April 30 and October 31 and are then remitted to the City primarily in May and November with lesser amounts typically remitted in June and December. In January we received one final payment related to 2016 so the amounts related to 2017 start in the month of February. Property taxes received thus far in 2017 are $819,556 or 7.06% of the amount budgeted. • Sales tax collections represent only 3 -months of collections thus far because taxes collected in April are not remitted to the City by the State until the latter part of May. Collections are currently at $4,751,657 or 23.94% of the amount budgeted. • Gambling taxes are at $12,667 or 3.72% of the amount budgeted. Gambling taxes are paid quarterly with first quarter payments due by April 30. • Franchise Fee and Business Registration revenues are typically received in the month following a calendar year quarter. So far in 2017 we have received $42,864 or 3.57% of the amount budgeted. • State shared revenues are composed of State of Washington distributions that include items such as liquor board profits, liquor excise tax, streamlined sales tax mitigation and criminal justice monies. Most of these revenues are paid by the State in the month following a calendar quarter. Through April we've received remittances totaling $557,230 or 26.48% of the amount budgeted. • Fines and forfeitures revenues are composed of monthly remittances from Spokane County with payments made in the month following the actual assessment of a fine and false alarm P:IFinancelFinance Activity Reports\Council Monthly Reports1201712017 04 30.docx Page 2 fees. Through April we've received remittances through the month of March with receipts of $253,300 or 18.61% of the amount budgeted. • Community Development service revenues are largely composed of building permit and plan review fees as well as right of way permits. Revenues are currently at $673,391 or 46.46% of the amount budgeted. • Recreation program fees are composed of revenues generated by the variety of parks and recreation programs including classes, swimming pools (in -season), and CenterPlace. Currently, revenues total $248,343 or 38.75% of the amount budgeted. Recurring expenditures are currently at $10,928,318 or 27.28% of the amount budgeted with 33.3% of the year elapsed. Departments experience seasonal fluctuations in activity so they don't necessarily expend their budget in twelve equal monthly installments Investments (page 19) Investments at April 30 total $53,230,997 and are composed of $48,205,990 in the Washington State Local Government Investment Pool and $5,025,007 in bank CDs. Total Sales Tax Receipts (page 20) Total sales tax receipts reflect State remittances through April and total $5,371,020 including general, criminal justice and public safety taxes. This figure is $217,192 or 4.21% greater than the same 3 -month period in 2016. Economic Indicators (pages 21 — 23) The following economic indicators provide information pertaining to three different sources of tax revenue that provide a good gauge of the health and direction of the overall economy. 1. Sales taxes (page 21) provide a sense of how much individuals and businesses are spending on the purchase of goods. 2. Hotel / Motel taxes (page 22) provide us with a sense of overnight stays and visits to our area by tourists or business travelers. 3. Real Estate Excise taxes (page 23) provide us with a sense of real estate sales. Page 21 provides a 10 -year history of general sales tax receipts (not including public safety or criminal justice) with monthly detail beginning January 2008. • Compared with calendar year 2016, 2017 collections have increased by $193,450 or 4.24%. • Tax receipts reached an all-time high in 2016 at $19,887,049, besting the previous record year of 2015 when $18,209,568 was collected. Page 22 provides a 10 -year history of hotel/motel tax receipts with monthly detail beginning January 2008. • Compared with calendar year 2016, 2017 collections have decreased by $8,385 or 8.92%. • Collections reached an all-time high in 2016 of $596,374, exceeding the previous high set in 2015 of $581,237. Page 23 provides a 10 -year history of real estate excise tax receipts with monthly detail beginning January 2008. • Compared with calendar year 2016, 2017 collections have increased by $152,232 or 37.25%. • Tax receipts peaked in 2007 at nearly $2.6 million, decreased precipitously in 2008 and 2009, and have been gaining ground since. The City is again approaching tax receipt levels that were seen prior to the recession. P:IFinancelFinance Activity Reports\Council Monthly Reports1201712017 04 30.docx Page 3 Debt Capacity and Bonds Outstanding (page 24) This page provides information on the City's debt capacity, or the dollar amount of General Obligation (G.O.) Bonds the City may issue, as well as an amortization schedule of the bonds the City currently has outstanding. • The maximum amount of G.O. bonds the City may issue is determined by the assessed value for property taxes which for 2017 is $8,124,487,663. Following the December 1, 2016 debt service payments, the City has $13,260,000 of nonvoted G.O. bonds outstanding which represents 10.88% of our nonvoted bond capacity, and 2.18% of our total debt capacity for all types of bonds. Of this amount: o $5,065,000 remains on bonds issued for the construction of CenterPlace. These bonds are repaid with a portion of the 1/10 of 1% sales tax that is collected by the Spokane Public Facilities District. o $995,000 remains on bonds issued for road and street improvements around CenterPlace. The bonds are repaid with a portion of the real estate excise tax collected by the City. o $7,200,000 remains on bonds issued for construction of the new City Hall building. The bonds are to be repaid with General Fund revenues. Street Fund Revenue Sources (pages 25 and 26) The last two charts reflect a history for the two primary sources of revenue in Street Fund #101. These include: • Page 25 provides a 10 -year history of Motor Vehicle Fuel Tax collections with monthly detail beginning January 2008. o Compared with calendar year 2016, 2017 collections have decreased by $18,826 or 3.98% o Tax receipts peaked in 2007 at just approximately $2.1 million, and subsequently decreased to a range of approximately $1,857,000 to $2,000,000 in the years 2011 through 2016. • Page 26 provides a 6 -year history of Telephone Utility Tax collections with monthly detail beginning January 2009 (the month in which the tax was imposed). o Compared with 2016, 2017 collections have decreased by $44,777 or 8.40%. Unlike tax revenues collected by the State and remitted monthly, these taxes are paid to the City directly by the service provider. Consequently there is not a "clean cutoff' in terms of when a vendor pays the tax. o Tax receipts peaked in 2009 at $3,054,473 and have decreased each year since due to what we suspect is the reduction in land lines by individual households. o The 2016 Budget was adopted with a revenue estimate of $2,340,000. Actual 2016 revenues came in at $2,069,308. The 2017 Budgeted revenues are $2,200,000, and we will watch actual receipts closely as the year progresses. o The City has hired a consultant to perform an audit of providers who pay the telephone utility tax. The audit will assess whether providers are accurately remitting all taxes owed to the City, and the consultant will be paid on a contingent basis out of revenues recovered from the telephone providers. P:IFinancelFinance Activity Reports\Council Monthly Reports1201712017 04 30.docx Page 4 P:\Finance\Finance Activity Reports\Council Monthly Reports \2017\2017 04 30 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Four -Month Period Ended April 30, 2017 #001 - GENERAL FUND RECURRING ACTIVITY Budget Year Elapsed = 2017 33.33% 2017 Budget Actual April Actual thru Budget April 30 Remaining % of Budget Revenues Property Tax 11,614,500 767,595 819,556 (10,794,944) 7.06% Sales Tax 19,852,100 1,389,644 4,751,657 (15,100,443) 23.94% Sales Tax - Public Safety 919,000 62,951 222,695 (696,305) 24.23% Sales Tax - Criminal Justice 1,669,000 114,808 396,668 (1,272,332) 23.77% Gambling Tax and Leasehold Excise Tax 340,800 11,011 12,667 (328,133) 3.72% Franchise Fees/Business Registration 1,200,000 10,869 42,864 (1,157,136) 3.57% State Shared Revenues 2,104,600 198,667 557,230 (1,547,370) 26.48% Fines, Forfeitures and Penalties 1,361,000 115,725 253,300 (1,107,700) 18.61% Community Development 1,449,300 218,197 673,391 (775,909) 46.46% Recreation Program Fees 640,900 57,516 248,343 (392,557) 38.75% Miscellaneous Department Revenue 94,000 14,871 38,402 (55,598) 40.85% Miscellaneous & Investment Interest 134,200 66,043 111,424 (22,776) 83.03% Transfer -in - #101 (street admin) 39,700 0 3,308 (36,392) 8.33% Transfer -in - #105 (h/m tax -CP advertising) 30,000 0 0 (30,000) 0.00% Transfer -in - #402 (storm admin) 13,400 0 1,117 (12,283) 8.33% Total Recurring Revenues 41,462,500 3,027,896 8,132,624 (33,329,876) 19.61% Expenditures City Council 542,872 28,985 174,280 368,592 32.10% City Manager 724,435 54,985 213,412 511,023 29.46% Legal 509,694 36,609 146,690 363,004 28.78% Public Safety 24,950,372 1,913,278 7,323,445 17,626,927 29.35% Deputy City Manager 750,277 52,653 224,881 525,396 29.97% Finance / IT 1,282,460 97,579 402,426 880,034 31.38% Human Resources 262,417 19,841 81,757 180,660 31.16% Public Works 981,932 67,625 318,217 663,715 32.41% City Hall Operations and Maintenance 303,918 509 551 303,367 0.18% Community Development - Administration 282,962 5,724 35,431 247,531 12.52% Community Development - Econ Dev 683,632 75,107 188,982 494,650 27.64% Community Development - Dev Svc 1,418,984 81,445 370,146 1,048,838 26.09% Community Development - Building 1,390,834 90,982 407,526 983,308 29.30% Parks & Rec - Administration 288,964 24,069 88,793 200,171 30.73% Parks & Rec - Maintenance 861,350 65,928 217,356 643,994 25.23% Parks & Rec - Recreation 235,995 24,488 60,663 175,332 25.71 % Parks & Rec - Aquatics 457,350 3,781 10,202 447,148 2.23% Parks & Rec - Senior Center 95,916 6,849 28,752 67,164 29.98% Parks & Rec - CenterPlace 891,458 54,789 249,831 641,627 28.03% General Government 1,240,850 52,992.40 226,880.26 1,013,970 18.28% Transfers out - #204 ('16 LTGO bond debt service) 397,350 0 33,113 364,238 8.33% Transfers out - #309 (park capital projects) 160,000 0 13,333 146,667 8.33% Transfers out - #311 (Pavement Preservation) 953,200 0 79,433 873,767 8.33% Transfers out - #501 36,600 0 3,050 33,550 8.33% Transfers out - #502 (insurance premium) 350,000 0 29,167 320,833 8.33% Total Recurring Expenditures 40,053,822 2,758,220 10,928,318 29,125,504 27.28% Recurring Revenues Over (Under) Recurring Expenditures 1,408,678 269,677 (2,795,695) (4,204,373) Page 5 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 04 30 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Four -Month Period Ended April 30, 2017 #001 - GENERAL FUND - continued NONRECURRING ACTIVITY Budget Year Elapsed = 2017 33.33% 2017 Budget Actual April Actual thru Budget April 30 Remaining % of Budget Revenues Transfers in - #106 (Repymt of Solid Waste) 40,425 0 3,369 (37,056) 8.33% Transfers in - #310 (Lease in excess of bond pyn 490,500 0 40,875 (449,625) 8.33% FEMA Grant Proceeds 0 0 9,705 9,705 0.00% Total Nonrecurring Revenues 530,925 0 53,949 (476,976) 10.16% Expenditures General Government - IT capital replacements 100,000 0 8,220 91,780 8.22% City Hall lease payment (2017 final year) 513,100 109,726 218,391 294,709 42.56% Police Department - CAD/RMS 145,000 0 0 145,000 0.00% Community & Econ Dev (retail recruitment) 50,000 0 0 50,000 0.00% Com & Econ Dev (NE Industrial Area PAO) 0 0 25,847 (25,847) 0.00% Parks & Rec (pool drain pipe & gutter line repairs) 12,000 0 0 12,000 0.00% Parks & Rec (replace Great Room audio/visual) 345,000 0 0 345,000 0.00% Parks & Rec (replace carpet at CenterPlace) 24,750 0 0 24,750 0.00% Transfers out - #314 (Pines Underpass design) 1,200,000 0 0 1,200,000 0.00% Total Nonrecurring Expenditures 2,389,850 109,726 252,458 2,137,392 10.56% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (1,858,925) (109,726) (198,509) 1,660,416 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (450,247) 159,951 (2,994,204) (2,543,957) Beginning fund balance 29,073,972 29,073,972 Ending fund balance 28,623,725 26,079,768 Page 6 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 04 30 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Four -Month Period Ended April 30, 2017 SPECIAL REVENUE FUNDS #101 - STREET FUND RECURRING ACTIVITY Budget Year Elapsed = 2017 33.33% 2017 Budget Actual April Actual thru Budget April 30 Remaining % of Budget Revenues Telephone Utility Tax 2,200,000 162,536 488,570 (1,711,430) 22.21 % Motor Vehicle Fuel (Gas) Tax 2,040,300 137,625 451,761 (1,588,539) 22.14% Multimodal Transportation 98,868 0 15,756 (83,112) 15.94% Right -of -Way Maintenance Fee 50,000 0 71,112 21,112 142.22% Investment Interest 4,000 735 1,701 (2,299) 42.53% Miscellaneous Revenue 10,000 0 0 (10,000) 0.00% Total Recurring Revenues 4,403,168 300,895 1,028,900 (3,374,268) 23.37% Expenditures Wages / Benefits / Payroll Taxes 746,872 53,928 324,229 422,643 43.41 % Supplies 105,000 2,889 17,240 87,760 16.42% Services & Charges 2,168,151 55,607 191,251 1,976,900 8.82% Snow Operations 468,000 12,390 512,853 (44,853) 109.58% Intergovernmental Payments 795,000 36,517 119,811 675,189 15.07% Interfund Transfers -out - #001 39,700 0 3,308 36,392 8.33% Interfund Transfers -out - #501 (non -plow vehicle reg 23,250 0 1,937 21,313 8.33% Interfund Transfers -out - #501 (plow replace.) 77,929 0 6,494 71,435 8.33% Interfund Transfers -out - #311 (pavement preserve 67,342 0 5,612 61,730 8.33% Signal Detection Replacement Program 40,000 0 0 40,000 0.00% Traffic Signal Replacement Program 200,000 0 0 200,000 0.00% Total Recurring Expenditures 4,731,244 161,331 1,182,735 3,548,509 25.00% Recurring Revenues Over (Under) Recurring Expenditures (328,076) 139,564 (153,836) 174,240 NONRECURRING ACTIVITY Revenues Grants 0 0 1,341 1,341 0.00% Insurance proceeds (traffic signal cabinet) 0 0 99,751 99,751 0.00% Miscellaneous 0 0 0 0 0.00% Total Nonrecurring Revenues 0 0 101,091 101,091 0.00% Expenditures Durable striping at Trent & Argonne 75,000 0 0 75,000 0.00% Spare Traffic Signal Equipment 30,000 0 0 30,000 0.00% Battery Backups for Intersections 15,000 0 0 15,000 0.00% Total Nonrecurring Expenditures 120,000 0 0 120,000 0.00% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (120,000) 0 101,091 221,091 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (448,076) 139,564 (52,744) 395,332 Beginning fund balance 1,318,504 1,318,504 Ending fund balance 870,428 1,265,760 Page 7 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 04 30 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Four -Month Period Ended April 30, 2017 SPECIAL REVENUE FUNDS - continued #103 - PATHS & TRAILS Revenues Motor Vehicle Fuel (Gas) Tax Investment Interest Total revenues Expenditures Capital Outlay Total expenditures Budget Year Elapsed = 2017 33.33% 2017 Budget Actual April Actual thru Budget April 30 Remaining % of Budget 8,600 580 1,905 (6,695) 22.16% 0 23 61 61 0.00% 8,600 603 1,967 (6,633) 22.87% 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 8,600 603 1,967 (6,633) Beginning fund balance 37,384 37,384 Ending fund balance 45,984 39,350 #104 - TOURISM FACILITIES HOTEL/MOTEL TAX FUND Revenues Tourism Facilities Hotel/Motel Tax Investment Interest 377,000 20,541 55,765 (321,235) 14.79% 0 359 903 903 0.00% Total revenues 377,000 Expenditures Capital Expenditures 0 Total expenditures 20,900 56,668 (320,332) 15.03% 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 377,000 20,900 56,668 (320,332) Beginning fund balance 571,232 571,232 Ending fund balance 948,232 627,900 #105 - HOTEL / MOTEL TAX FUND Revenues Hotel/Motel Tax 580,000 31,601 85,606 (494,394) 14.76% Investment Interest 500 144 405 (95) 81.01% Total revenues 580,500 Expenditures Interfund Transfers - #001 30,000 Tourism Promotion 604,000 31,745 86,011 (494,489) 14.82% 0 0 30,000 0.00% 37,494 54,683 549,317 9.05% Total expenditures 634,000 37,494 54,683 579,317 Revenues over (under) expenditures (53,500) (5,749) 31,328 (1,073,807) Beginning fund balance 219,790 219,790 Ending fund balance 166,290 251,118 Page 8 8.63% P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 04 30 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Four -Month Period Ended April 30, 2017 SPECIAL REVENUE FUNDS - continued Budget Year Elapsed = 2017 33.33% 2017 Budget Actual April Actual thru Budget April 30 Remaining % of Budget #106 - SOLID WASTE Revenues Sunshine Administrative Fee 125,000 31,250 31,300 93,700 25.04% Investment Interest 0 58 124 (124) 0.00% Grant Proceeds 26,800 0 4,803 21,997 17.92% Total revenues 151,800 31,308 36,227 115,573 23.86% Expenditures Interfund Transfers - #001 40,425 0 0 Education & Contract Administration 111,375 5,755 18,954 40,425 0.00% 92,421 17.02% Total expenditures 151,800 5,755 18,954 Revenues over (under) expenditures 0 25,552 17,272 Beginning fund balance 79,122 79,122 Ending fund balance 79,122 96,395 #107 - PEG FUND Revenues Comcast PEG Contribution Investment Interest 132,846 12.49% (17,272) 80,000 19,956 19,956 60,044 24.95% 0 149 368 (368) 0.00% Total revenues 80,000 20,105 20,324 59,676 25.40% Expenditures PEG COSV Broadcast Capital Outlay 12,500 0 0 12,500 0.00% New City Hall Council Chambers 250,000 0 0 250,000 0.00% Total expenditures 262,500 0 0 262,500 0.00% Revenues over (under) expenditures (182,500) 20,105 20,324 (202,824) Beginning fund balance 240,341 240,341 Ending fund balance 57,841 260,665 #120 - CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest Interfund Transfer 0 0 0 0 0 0.00% 0 0 0 0.00% Total revenues 0 0 0 0 0.00% Expenditures Operations Total expenditures 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 0 0 0 0 Beginning fund balance 300,000 300,000 Ending fund balance 300,000 300,000 Page 9 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 04 30 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Four -Month Period Ended April 30, 2017 SPECIAL REVENUE FUNDS - continued Budget Year Elapsed = 2017 33.33% 2017 Budget Actual April Actual thru Budget April 30 Remaining % of Budget #121 - SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest Interfund Transfer Total revenues Expenditures Operations Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 21,900 0 3,141 8,126 (13,774) 37.10% 0 0 0 0.00% 21,900 3,141 8,126 (13,774) 37.10% 0 0 0 0 0.00% 0 0 0 0 0.00% 21,900 3,141 8,126 (13,774) 5,483,425 5,483,425 5,505,325 5,491,551 #122 - WINTER WEATHER RESERVE FUND Revenues Investment Interest 600 139 457 (143) 76.18% Interfund Transfer - #001 0 0 0 0 0.00% Grant Reimbursement for Windstorm Cleanup 0 0 3,170 3,170 0.00% Subtotal revenues 600 139 3,627 3,027 604.43% Expenditures Snow removal expenses 500,000 0 0 500,000 0.00% Total expenditures 500,000 0 0 500,000 0.00% Revenues over (under) expenditures (499,400) 139 3,627 (496,973) Beginning fund balance 242,835 242,835 Ending fund balance (256,565) 246,462 #123 - CIVIC FACILITIES REPLACEMENT FUND Revenues Investment Interest Interfund Transfer - #001 0 0 0 0 0 0.00% 0 0 0 0.00% Total revenues 0 0 0 0 0.00% Expenditures Transfers out - #311 (pavement preservation) Total expenditures 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 0 0 0 Beginning fund balance 0 0 Ending fund balance 0 0 Page 10 0 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 04 30 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Four -Month Period Ended April 30, 2017 DEBT SERVICE FUNDS #204 - DEBT SERVICE FUND Revenues Spokane Public Facilities District Interfund Transfer -in - #001 Interfund Transfer -in - #301 Interfund Transfer -in - #302 Total revenues Budget Year Elapsed = 2017 33.33% 2017 Budget Actual April Actual thru Budget April 30 Remaining % of Budget 379,750 0 0 (379,750) 0.00% 397,350 0 33,113 (364,238) 8.33% 79,426 0 6,619 (72,807) 8.33% 79,425 0 6,619 (72,806) 8.33% 935,951 0 46,350 (889,601) 4.95% Expenditures Debt Service Payments - CenterPlace 379,750 0 0 379,750 0.00% Debt Service Payments - Roads 162,900 0 0 162,900 0.00% Debt Service Payments -'16 LTGO Bond 397,350 0 0 397,350 0.00% Total expenditures 940,000 0 0 940,000 0.00% Revenues over (under) expenditures (4,049) 0 46,350 (1,829,601) Beginning fund balance (74,284) (74,284) Ending fund balance (78,333) (27,934) Page 11 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 04 30 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Four -Month Period Ended April 30, 2017 CAPITAL PROJECTS FUNDS Budget Year Elapsed = 2017 33.33% 2017 Budget Actual April Actual thru Budget April 30 Remaining % of Budget #301 - CAPITAL PROJECTS FUND Revenues REET 1 - Taxes 800,000 141,362 280,450 (519,550) 35.06% Investment Interest 1,700 1,159 3,203 1,503 188.40% Total revenues 801,700 142,521 283,652 (518,048) 35.38% Expenditures Interfund Transfer -out - #204 79,426 0 6,619 72,807 8.33% Interfund Transfer -out - #303 437,002 0 4,510 432,492 1.03% Interfund Transfer -out - #311 (pavement preserve 660,479 0 0 660,479 0.00% Interfund Transfer -out - #314 280,079 0 0 280,079 0.00% Total expenditures 1,456,986 0 11,129 1,445,857 0.76% Revenues over (under) expenditures (655,286) 142,521 272,524 (1,963,905) Beginning fund balance 1,746,393 1,746,393 Ending fund balance 1,091,107 2,018,916 #302 - SPECIAL CAPITAL PROJECTS FUND Revenues REET 2 - Taxes 800,000 141,362 280,449 (519,551) 35.06% Investment Interest 1,700 1,477 3,866 2,166 227.43% Total revenues 801,700 142,839 284,316 (517,384) 35.46% Expenditures Interfund Transfer -out - #204 79,425 0 6,619 72,806 8.33% Interfund Transfer -out -#303 1,173,230 0 2,076 1,171,154 0.18% Interfund Transfer -out - #311 (pavement preserve 660,479 0 0 660,479 0.00% Total expenditures 1,913,134 0 8,694 1,904,440 0.45% Revenues over (under) expenditures (1,111,434) 142,839 275,621 (2,421,824) Beginning fund balance 2,300,560 2,300,560 Ending fund balance 1,189,126 2,576,182 Page 12 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 04 30 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Four -Month Period Ended April 30, 2017 CAPITAL PROJECTS FUNDS - continued Budget Year Elapsed = 2017 33.33% 2017 Budget Actual April Actual thru Budget April 30 Remaining % of Budget #303 STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 3,756,320 69,064 153,558 (3,602,762) 4.09% Developer Contribution 40,097 0 61,168 21,071 152.55% Transfer -in - #301 437,002 0 4,510 (432,492) 1.03% Transfer -in - #302 1,173,230 0 2,076 (1,171,154) 0.18% Transfer -in - #312 Euclid Ave Reconst 1,750,000 0 0 (1,750,000) 0.00% Transfer -in - #312 Sullivan Rd W Bridge 10,000 0 (435,203) (445,203) -4352.03% Total revenues 7,166,649 69,064 (213,891) (7,380,540) -2.98% Expenditures 123 Mission Ave -Flora to Barker 500,000 23,822 38,927 461,073 7.79% 141 Sullivan & Euclid PCC 2,150,000 438 23,300 2,126,700 1.08% 142 Broadway @ Argonne/Mullan 0 0 748 (748) 0.00% 155 Sullivan Rd W Bridge Replacement 10,000 3,764 46,303 (36,303) 463.03% 166 Pines Rd. (SR27) & Grace Ave. Int. Safety 333,224 25,704 28,752 304,472 8.63% 167 Citywide Safety Improvements 5,000 0 1,853 3,147 37.06% 201 ITS Infill Project Phase 1 (PE Start 2014) 300,000 317 1,372 298,628 0.46% 205 Sprague/Barker Intersection Improvement 40,097 0 0 40,097 0.00% 207 Indiana & Evergreen Transit Access 5,000 0 0 5,000 0.00% 221 McDonald Rd Diet (16th to Mission) 5,000 0 30 4,970 0.60% 222 Citywide Reflective Signal Backplates 36,000 0 0 36,000 0.00% 229 32nd Ave Preservation 2,500 0 0 2,500 0.00% 234 Seth Woodard Sidewalk Improvements 5,000 0 0 5,000 0.00% 238 Pines RD Mirabeau Parkway Intersection 5,000 0 0 5,000 0.00% 239 Bowdish Rd & 11th Ave. Sidewalk 471,342 1,046 18,954 452,388 4.02% 247 8th & Carnahan Intersection Improvments 0 6,622 192,941 (192,941) 0.00% 249 Sullivan & Wellesley Intersection 198,000 3,291 11,521 186,479 5.82% 250 9th Ave Sidewalk 240,000 989 13,684 226,316 5.70% 251 Euclid Ave Reconstruction Project 1,750,000 4,893 40,328 1,709,672 2.30% 258 32nd Ave Sidewalk-SR27 to Evergreen 0 148 148 (148) 0.00% 259 North Sullivan ITS Project 110,486 736 5,820 104,666 5.27% Contingency 1,000,000 0 0 1,000,000 0.00% Total expenditures 7,166,649 71,770 424,680 6,741,969 Revenues over (under) expenditures 0 (2,706) (638,570) (14,122,509) Beginning fund balance 75,566 75,566 Ending fund balance 75,566 (563,004) Note: Work performed in the Street Capital Projects Fund for preservation projects is for items such as sidewalk upgrades that were bid with the pavement preservation work. Page 13 5.93% P:\Finance\Finance Activity Reports\Council Monthly Reports \2017\2017 04 30 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Four -Month Period Ended April 30, 2017 CAPITAL PROJECTS FUNDS - continued Budget Year Elapsed = 2017 33.33% 2017 Budget Actual April Actual thru Budget April 30 Remaining % of Budget #309 - PARKS CAPITAL PROJECTS FUND Revenues Grant Proceeds 3,217,267 0 4,141 (3,213,126) 0.13% Interfund Transfer -in - #001 160,000 0 13,333 (146,667) 8.33% Interfund Transfer -in - #31 2 (Appleway Trail) 561,915 0 0 (561,915) 0.00% Investment Interest 800 47 99 (701) 12.33% Total revenues 3,939,982 47 17,573 (3,922,409) 0.45% Expenditures 227 Appleway Trail - Pines to Evergreen 1,925,957 15,006 21,235 1,904,722 237 Appleway Trail - Sullivan to Corbin 1,853,225 11,650 28,096 1,825,129 261 Edgecliff Park Splashpad 125,000 0 6,640 118,360 1.10% 1.52% 5.31% Total expenditures 3,904,182 26,656 55,970 Revenues over (under) expenditures 35,800 (26,609) (38,397) Beginning fund balance 111,714 111,714 Ending fund balance 147,514 73,317 #310 - CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Investment Interest 3,848,212 (7,770,620) 1.43% 1,200 764 1,976 776 164.63% Total revenues 1,200 764 1,976 776 164.63% Expenditures Transfers out - #001 (Lease pymt in excess of bond) 490,500 0 40,875 449,625 8.33% Total expenditures 490,500 0 40,875 449,625 8.33% Revenues over (under) expenditures (489,300) 764 (38,899) (448,849) Beginning fund balance 1,333,159 1,333,159 Ending fund balance 843,859 1,294,260 Note: The fund balance includes $839,285.10 paid by the Library District for 2.82 acres at the Balfour Park site. If the District does not succeed in getting a voted bond approved by October 2017 then the City may repurchase this land at the original sale price of $839,285.10. Page 14 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 04 30 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Four -Month Period Ended April 30, 2017 CAPITAL PROJECTS FUNDS - continued Budget Year Elapsed = 2017 33.33% 2017 Budget Actual April Actual thru Budget April 30 Remaining % of Budget #311 - PAVEMENT PRESERVATION FUND Revenues Interfund Transfers in- #001 953,200 0 79,433 (873,767) 8.33% Interfund Transfers in -#101 67,342 0 5,612 (61,730) 8.33% Interfund Transfers in- #301 660,479 0 0 (660,479) 0.00% Interfund Transfers in- #302 660,479 0 0 (660,479) 0.00% Grant Proceeds 340,800 0 2,949 (337,851) 0.87% Investment Interest 0 1,646 3,714 3,714 0.00% Total revenues Expenditures Pre -Project GeoTech Services Pavement Preservation 221 McDonald Road Diet 226 Appleway Resurfacing Park to Dishman 240 Saltese Road Preservation 248 Sprague Street Pres - Sulliv to Corbin 253 Mission - Pines to McDonald 254 Mission - McDonald to Evergreen 255 Indiana Street Preservation 256 University Rd Pres -24th to Dishman 257 University Rd Pres -16th to 24th Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance #312 - CAPITAL RESERVE FUND Revenues Transfers in - #001 ('14 Fund Bal > 50%) Investment Interest 2,682,300 1,646 91,708 (2,590,592) 3.42% 50,000 0 0 50,000 3,000,000 0 0 3,000,000 0 0 1,165 (1,165) 0 74 144 (144) 0 5,127 28,957 (28,957) 0 24,010 24,095 (24,095) 0 5,305 18,268 (18,268) 0 4,806 13,932 (13,932) 0 5,868 22,888 (22,888) 0 6,184 18,520 (18,520) 0 634 3,592 (3,592) 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 3,050,000 (367,700) 2,953,564 52,009 (50,362) 131,562 (39,854) 2,953,564 2,585,864 2,913,710 2,918,438 (5,509,030) 4.31% 0 0 0 0 0.00% 1,000 2,719 7,612 6,612 761.20% Total revenues 1,000 2,719 7,612 6,612 761.20% Expenditures Transfers out - #303 (Sullivan Rd WBridge) 10,000 0 (435,203) 445,203 -4352.03% Transfers out - #303 (Euclid Ave - Flora to Barker) 1,750,000 0 0 1,750,000 0.00% Transfers out - #309 (Appleway Trail - Pines-Evergrc 260,005 0 0 260,005 0.00% Transfers out - #309 (Appleway Trail - Sullivan-Corb 301,910 0 0 301,910 0.00% Total expenditures 2,321,915 0 (435,203) 2,757,118 -18.74% Revenues over (under) expenditures (2,320,915) 2,719 442,815 (2,750,506) Beginning fund balance 4,310,362 4,310,362 Ending fund balance 1,989,447 4,753,177 Page 15 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 04 30 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Four -Month Period Ended April 30, 2017 CAPITAL PROJECTS FUNDS - continued #313 - CITY HALL CONSTRUCTION FUND Revenues Investment Interest Budget Year Elapsed = 2017 33.33% 2017 Budget Actual April Actual thru Budget April 30 Remaining % of Budget 0 2,521 7,412 (7,412) 0.00% Total revenues 0 2,521 7,412 (7,412) 0.00% Expenditures Capital Outlay - City Hall 5,344,219 728,994 2,107,151 3,237,068 39.43% Total expenditures 5,344,219 728,994 2,107,151 Revenues over (under) expenditures (5,344,219) (726,473) (2,099,739) Beginning fund balance 6,148,061 6,148,061 Ending fund balance 803,842 4,048,322 3,237,068 (3,244,480) 39.43% #314 - RAILROAD GRADE SEPARATION PROJECTS FUND Revenues Interfund Transfers in - #001 (Pines underpass des 1,200,000 0 0 1,200,000 0.00% Interfund Transfers in -#301 (Barker overpass desi 280,079 0 0 280,079 0.00% Grant Proceeds 489,921 0 0 489,921 0.00% Investment Interest 0 0 0 0 0.00% Total revenues 1,970,000 0 0 1,970,000 0.00% Expenditures 143 Barker Rd/BNSF Grade Separation 770,000 632 3,823 766,177 0.50% 223 Pines Rd Underpass 1,200,000 1,067 484,180 715,820 40.35% Total expenditures 1,970,000 1,699 488,003 1,481,997 24.77% Revenues over (under) expenditures 0 (1,699) (488,003) 488,003 Beginning fund balance 0 0 Ending fund balance 0 (488,003) Page 16 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 04 30 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Four -Month Period Ended April 30, 2017 ENTERPRISE FUNDS #402 - STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees Investment Interest Budget Year Elapsed = 2017 33.33% 2017 Budget Actual April Actual thru Budget April 30 Remaining % of Budget 1,860,000 141,093 148,373 (1,711,627) 2,500 1,224 3,128 628 7.98% 125.10% Total Recurring Revenues 1,862,500 142,317 151,501 (1,710,999) 8.13% Expenditures Wages / Benefits / Payroll Taxes 546,421 35,924 139,573 406,848 25.54% Supplies 15,425 918 2,858 12,567 18.53% Services & Charges 1,111,076 48,239 78,085 1,032,991 7.03% Intergovernmental Payments 50,000 0 0 50,000 0.00% Vehicle Rentals - #501 12,750 0 1,063 11,688 8.33% InterfundTransfers-out -#001 13,400 0 1,117 12,283 8.33% Total Recurring Expenditures 1,749,072 85,082 222,696 1,526,376 12.73% Recurring Revenues Over (Under) Recurring Expenditures 113,428 57,235 (71,195) (184,623) NONRECURRING ACTIVITY Revenues Grant Proceeds 210,000 25,000 79,376 (130,624) 37.80% Total Nonrecurring Revenues 210,000 25,000 79,376 (130,624) 37.80% Expenditures Capital - various projects 450,000 0 0 450,000 0.00% 193 Effectiveness Study 210,000 0 0 210,000 0.00% Watershed Studies 50,000 0 0 50,000 0.00% Total Nonrecurring Expenditures 710,000 0 0 710,000 0.00% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (500,000) 25,000 79,376 579,376 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (386,572) 82,235 8,181 394,753 Beginning working capital 1,773,103 1,773,103 Ending working capital 1,386,531 1,781,284 Note: Work performed in the Stormwater Fund for preservation projects is for stormwater improvements that were bid with the pavement preservation work. #403 - AQUIFER PROTECTION AREA Revenues Spokane County 460,000 0 0 (460,000) 0.00% Investment Interest 0 546 1,412 1,412 0.00% Total revenues 460,000 546 1,412 (458,588) 0.31% Expenditures Capital - various projects 530,000 0 0 530,000 0.00% Total expenditures 530,000 0 0 530,000 0.00% Revenues over (under) expenditures (70,000) 546 1,412 (988,588) Beginning working capital 950,725 950,725 Ending working capital 880,725 952,137 Page 17 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 04 30 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Four -Month Period Ended April 30, 2017 INTERNAL SERVICE FUNDS Budget Year Elapsed = 2017 33.33% 2017 Budget Actual April Actual thru Budget April 30 Remaining % of Budget #501 - ER&R FUND Revenues Interfund vehicle lease - #001 32,500 0 2,708 (29,792) 8.33% Interfund vehicle lease -#101 23,250 0 1,938 (21,313) 8.33% Interfund vehicle lease (plow replace) 77,929 0 6,494 (71,435) 8.33% Interfund vehicle lease -#402 12,750 0 1,063 (11,688) 8.33% Transfer in - #001 (CenterPlace kitchen reserve) 36,600 0 3,050 (33,550) 8.33% Investment Interest 2,000 588 1,622 (378) 81.08% Total revenues Expenditures Vehicle Acquisitions Snow Plow Replacement Total expenditures Revenues over (under) expenditures Beginning working capital Ending working capital 185,029 588 16,874 (168,155) 9.12% 0 0 0 0 0 0.00% 110,309 110,309 (110,309) 0.00% 0 110,309 110,309 (110,309) 0.00% 185,029 (109,721) (93,435) 1,136,951 1,136,951 1,321,980 1,043,517 (57,846) #502 - RISK MANAGEMENT FUND Revenues Investment Interest 0 0 0 0 0.00% Interfund Transfer -#001 350,000 0 29,167 (320,833) 8.33% Total revenues 350,000 0 29,167 (320,833) 8.33% Expenditures Auto & Property Insurance Unemployment Claims Miscellaneous Total expenditures Revenues over (under) expenditures Beginning working capital Ending working capital 350,000 0 311,467 38,533 88.99% 0 8,887 8,887 (8,887) 0.00% 0 0 0 0 0.00% 350,000 8,887 320,354 29,646 91.53% 0 233,688 233,688 (8,887) (291,187) 233,688 (57,500) (350,479) SUMMARY FOR ALL FUNDS Total of Revenues for all Funds 68,985,004 3,967,304 10,334,549 Per revenue status report 68,985,004 3,967,304 10,334,549 Difference - - - Total of Expenditures for all Funds Per expenditure status report 80,739,873 80,739,873 4,157,930 4,157,930 15,923,368.00 15,923,368.00 Total Capital expenditures (included in total expenditures) 23,577,550 991,436 3,325,895 Page 18 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 04 30 CITY OF SPOKANE VALLEY, WA Investment Report For the Four -Month Period Ended April 30, 2017 Beginning Deposits Withdrawls Interest Ending 001 General Fund 101 Street Fund 103 Trails & Paths 104 Tourism Facilities Hotel/Motel 105 Hotel/Motel 106 Solid Waste Fund 107 PEG Fund 120 CenterPlace Operating Reserve 121 Service Level Stabilization Reserve 122 Winter Weather Reserve 123 Civic Facilities Replacement 301 Capital Projects 302 Special Capital Projects 303 Street Capital Projects Fund 309 Parks Capital Project 310 Civic Buildings Capital Projects 311 Pavement Preservation 312 Capital Reserve Fund 313 City Hall Construction Fund 314 Railroad Grade Separation Projects 402 Stormwater Management 403 Aquifer Protection Fund 501 Equipment Rental & Replacement 502 Risk Management "Local Government Investment Pool 5/15/2017 LGI P" BB CD UMPQUA CD Total Investments $ 48,204,650.71 $ 3,022,002.45 $ 2,003,004.52 $ 53,229,657.68 1, 968, 614.26 0.00 0.00 1, 968, 614.26 (2,000,000.00) 0.00 0.00 (2,000,000.00) 32,724.44 0.00 0.00 32,724.44 $ 48,205,989.41 $ 3,022,002.45 $ 2,003,004.52 $ 53,230,996.38 matures: 6/28/2017 11/15/2017 rate: 0.45% 0.40% Balance Earnings Current Period Year to date Budget $ 27,544,066.89 $ 1, 082, 417.93 33,156.41 529, 066.32 211, 591.08 84, 958.31 219, 635.28 0.00 4,627,158.01 205, 000.13 0.00 1,706,707.44 2,176,256.92 0.00 69,270.92 1,124, 978.87 2, 425, 306.22 4, 005, 007.45 3,713,239.07 0.00 1, 802, 897.00 803, 870.90 866, 411.23 0.00 15, 286.98 $ 44, 492.49 $ 73, 000.00 734.80 1,701.00 4,000.00 22.51 61.14 0.00 359.15 903.41 0.00 143.64 405.04 500.00 57.67 123.51 0.00 149.10 367.57 0.00 0.00 0.00 0.00 3,141.13 8,125.58 21, 900.00 139.16 457.10 600.00 0.00 0.00 0.00 1,158.59 3,202.79 1,700.00 1,477.34 3,866.25 1,700.00 0.00 0.00 0.00 47.02 98.62 800.00 763.69 1,975.54 1,200.00 1,646.41 3,713.93 0.00 2,718.78 7,612.02 1,000.00 2,520.72 7,411.80 0.00 0.00 0.00 0.00 1,223.89 3,127.53 2,500.00 545.70 1,411.65 0.00 588.16 1,621.66 2,000.00 0.00 0.00 0.00 $ 53,230,996.38 $ 32,724.44 $ 90,678.63 $ 110,900.00 Page 19 Difference P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 04 30 CITY OF SPOKANE VALLEY, WA Sales Tax Receipts For the Four -Month Period Ended April 30, 2017 Month Received February March April May June July August September October November December January 2016 2,109, 906.28 1, 488, 699.93 1, 555, 221.97 5,153, 828.18 1,852,586.82 1, 768, 797.14 1, 848, 301.11 2, 013, 841.16 1,963,131.36 2, 044, 241.64 2, 058, 260.31 1, 862, 239.72 1, 875, 424.10 2017 2,250,071.29 1,553,546.20 1,567,402.86 5/15/2017 140,165.01 64, 846.27 12,180.89 5,371,020.35 217,192.17 22,440,651.54 5,371,020.35 6.64% 4.36% 0.78% 4.21% Sales tax receipts reported here reflect remittances for general sales tax, criminal justice sales tax and public safety tax. The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley is 8.8%. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington State Department of Revenue who then remits the taxes back to the various agencies that have imposed the tax. The allocation of the total 8.8% tax rate to the agencies is as follows: - State of Washington - City of Spokane Valley - Spokane County - Spokane Public Facilities District - Criminal Justice - Public Safety - Juvenile Jail - Mental Health - Law Enforcement Communications - Spokane Transit Authority 6.50% 0.85% 0.15% 0.10% * 0.10% 0.10% * 0.10% * 0.10% * 0.10% * 0.70% * (1) 8.80% (1) 2.30% local tax * Indicates voter approved sales taxes (1) Sales tax rate increased to 8.8% as of April 1, 2017 In addition to the .85% reported above that the City receives, we also receive a portion of the Criminal Justice and Public Safety sales taxes. The distribution of those taxes is computed as follows: Criminal Justice: The tax is assessed county -wide and of the total collected, the State distributes 10% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the County and the cities within the County. Public Safety: The tax is assessed county -wide and of the total collected, the State distributes 60% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. Page 20 CITY OF SPOKANE VALLEY, WA Sales Tax Collections - For the years 2008 through 2017 January February March Collected to date April May June July August September October November December Total Collections Budget Estimate Actual over (under) budg Total actual collections as a % of total budget % change in annual total collected % of budget collected through March P:\Finance\Finance Activity Reports\Tax Revenue\Sales Tax\2017\sales tax collections 2017 2008 1 2009 1 2010 1 2011 1 2012 1 2013 1 2014 1 2015 1 2016 1 2017 1,729,680 1,484,350 1,491,059 1,460,548 1,589,887 1,671,269 1,677,887 1,732,299 1,863,225 1,129, 765 1,098,575 963,749 990,157 1,009,389 1,133, 347 1,170, 640 1,197, 323 1,316,682 1,219, 611 1,068, 811 1,018, 468 1,015, 762 1,067, 733 1,148,486 1,201, 991 1,235, 252 1,378, 300 1,992,273 1,369,740 1,389,644 4,079,056 3,651,736 1,423, 459 1,134, 552 1,243,259 1,098,054 1,386, 908 1,151, 772 1,519,846 1,309,401 1,377,943 1,212,531 1,364,963 1,227,813 1,344,217 1,236,493 1,292, 327 1,155, 647 1,129, 050 1,070, 245 16,161, 028 14, 248, 244 17,115, 800 17, 860, 000 (954,772) (3,611,756) 3,473,276 1,184,137 1,102, 523 1,123, 907 1,260,873 1,211,450 1,191,558 1,269,505 1,139, 058 1,141,012 14,097,299 14, 410, 000 (312, 701) 3,466,467 1,284,180 1,187, 737 1,248,218 1,332,834 1,279,500 1,294,403 1,291,217 1,217,933 1,247,920 14,850,409 14,210,000 640,409 3,667,009 1,277,621 1,174, 962 1,290,976 1,302,706 1,299,678 1,383,123 1,358,533 1,349,580 1,323,189 15,427,377 14,210,000 1,217,377 3,953,102 1,358,834 1,320,449 1,389,802 1,424,243 1,465,563 1,466,148 1,439,321 1,362,021 1,408,134 16, 587, 617 15, 250, 000 1,337,617 4,050,518 1,448,539 1,400,956 1,462,558 1,545,052 1,575,371 1,552,736 1,594,503 1,426,254 1,383,596 17, 440, 083 16, 990, 000 450,083 4,164, 874 1,462,096 1,373,710 1,693,461 1,718,428 1,684,700 1,563,950 1,618, 821 1,487,624 1,441,904 18,209,568 17,628,400 581,168 4,558,207 1,640,913 1,566,178 1,641,642 1,776,653 1,746,371 1,816,923 1,822,998 1,652,181 1,664,983 19,887,049 18,480,500 1,406,549 4/21/2017 2017 to 2016 Difference ok 129,048 53,058 11,344 4,751,657 193,450 0 0 0 0 0 0 0 0 0 4,751,657 19,852,100 (15,100,443) 94.42% 79.78% 97.83% 104.51% 108.57% 108.77% 102.65% 103.30% 107.61% n/a (7.32%) (11.84%) (1.06%) 5.34% 3.89% 7.52% 5.14% 4.41% 9.21% n/a 23.83% 20.45% 24.10% 24.39% 25.81% 25.92% 23.84% 23.63% 24.66% 23.94% % of actual total collected through March 25.24% 25.63% 24.64% 23.34% 23.77% 23.83% 23.23% 22.87% 22.92% n/a Chart Reflecting History of Collections through the Month of March 5,000,000 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 2008 2009 2010 2011 2012 March 2013 2014 6.93% 4.03% 0.82% 4.24% 2015 2016 2017 Ma rch February January Page 21 1 CITY OF SPOKANE VALLEY, WA Hotel/Motel Tax Receipts through - Actual for the years 2008 through 2017 P:\Finance\Finance Activity Reports\Tax Revenue\Lodging Tax \2017\105 hotel motel tax 2017 2008 1 2009 1 2010 1 2011 1 2012 1 2013 1 2014 1 2015 1 2016 1 2017 January 28,947 23,280 February 24,623 23,284 March 27,510 25,272 Total Collections 22,707 23,417 24,232 22,212 22,792 24,611 21,442 21,549 25,655 24,185 25,975 27,739 25,425 26,014 29,384 27,092 27,111 32,998 31,887 27,773 34,330 27,210 26,795 31,601 5/7/2017 2017 to 2016 Difference (4,677) (14.67%) (978) (3.52%) (2,729) (7.95%) 81,080 71,836 70,356 69,616 68,646 77,898 80,823 87,201 93,991 85,606 (8,385) (8.92%) April 40,406 36,254 39,463 38,230 52,130 40,979 48,246 50,455 52,551 0 May 36,829 32,589 34,683 33,791 37,478 40,560 41,123 44,283 50,230 0 June 46,660 40,415 39,935 41,403 43,971 47,850 52,618 56,975 55,060 0 July 50,421 43,950 47,385 49,312 52,819 56,157 61,514 61,809 65,007 0 August 50,818 50,147 54,923 57,452 57,229 63,816 70,384 72,697 73,700 0 September 60,712 50,818 59,419 58,908 64,299 70,794 76,100 74,051 70,305 0 October 38,290 36,784 41,272 39,028 43,699 43,836 45,604 49,880 55,660 0 November 35,583 34,055 34,330 37,339 39,301 42,542 39,600 42,376 46,393 0 December 26,290 27,131 26,777 32,523 30,432 34,238 33,256 41,510 33,478 0 Total Collections 467,089 423,978 448,545 457,603 490,004 518,672 549,267 581,237 596,374 85,606 Budget Estimate 400,000 512,000 380,000 480,000 430,000 490,000 530,000 550,000 580,000 580,000 Actual over (under) budg 67,089 (88,022) 68,545 (22,397) 60,004 28,672 19,267 31,237 16,374 (494,394) Total actual collections as a % of total budget 116.77% 82.81% 118.04% 95.33% 113.95% 105.85% 103.64% 105.68% 102.82% n/a % change in annual total collected 1.19% (9.23%) 5.79% 2.02% 7.08% 5.85% 5.90% 5.82% 2.60% n/a % of budget collected through March 20.27% 14.03% 18.51% 14.50% 15.96% 15.90% 15.25% 15.85% 16.21% 14.76% % of actual total collected through March 17.36% 16.94% 15.69% 15.21% 14.01% 15.02% 14.71% 15.00% 15.76% n/a Chart Reflecting History of Collections through the Month of March 100,000 90,000 80,000 70,000 60,000 50,000 40,000 30,000 20,000 10,000 0 March 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 • March • February • January Page 22 r CITY OF SPOKANE VALLEY, WA 1st and 2nd 1/4% REET Collections through March Actual for the years 2008 through 2017 P:\Finance\Finance Activity Reports\Tax Revenue\REET\2017\301 and 302 REET for 2017 2008 1 2009 1 2010 2011 2012 2013 2014 2015 2016 2017 January 145,963 February 159,503 March 133,513 Collected to date 55,281 45,181 73,307 59,887 64,122 86,204 64,128 36,443 95,880 46,359 56,115 71,730 56,898 155,226 72,172 61,192 67,049 81,724 96,141 103,508 165,868 104,446 83,583 220,637 153,661 124,514 282,724 438,980 173,769 210,213 196,451 174,203 284,296 209,964 365,517 408,667 560,899 April 128,367 81,156 99,507 79,681 86,537 90,377 105,448 236,521 205,654 0 May 158,506 77,464 109,625 124,692 111,627 116,165 198,870 165,748 192,806 0 June 178,203 105,021 105,680 81,579 124,976 139,112 106,676 347,421 284,897 0 July 217,943 122,530 84,834 79,629 101,049 128,921 208,199 217,375 248,899 0 August 133,906 115,830 72,630 129,472 106,517 117,150 172,536 202,525 231,200 0 September 131,240 93,862 75,812 68,020 63,517 174,070 152,323 179,849 178,046 0 October 355,656 113,961 93,256 61,396 238,095 117,806 123,505 128,833 253,038 0 November 147,875 133,265 72,021 74,753 104,886 78,324 172,227 129,870 186,434 0 December 96,086 71,366 38,725 65,077 74,300 75,429 117,682 157,919 164,180 0 Total distributed by Spokane County 1,986,762 1,088,222 962,304 960,751 1,185,707 1,321,650 1,567,429 2,131,578 2,353,822 Budget estimate 2,000,000 2,000,000 760,000 800,000 950,000 1,000,000 1,200,000 1,600,000 2,000,000 Actual over (under) budget (13,238) (911,778) 202,304 160,751 235,707 321,650 367,429 531,578 353,822 Total actual collections as a % of total budget % change in annual total collected % of budget collected through March % of actual total collected through March 560,899 2,000,000 (1,439,101) 99.34% 54.41% 126.62% 120.09% 124.81% 132.17% 130.62% 133.22% 117.69% n/a (23.28%) (45.23%) (11.57%) (0.16%) 23.41 % 11.47% 18.60% 35.99% 10.43% n/a 21.95% 8.69% 27.66% 24.56% 18.34% 28.43% 17.50% 22.84% 20.43% 28.04% 22.10% 15.97% 21.84% 20.45% 14.69% 21.51% 13.40% 17.15% 17.36% n/a Chart Reflecting History of Collections through the Month of March 600,000 500,000 400,000 300,000 200,000 100,000 0 2008 2009 2010 March 5/7/2017 2017 to 2016 Difference 49,214 40,931 62,087 47.12% 48.97% 28.14% 152,232 37.25% 2011 2012 2013 2014 2015 2016 2017 • March • February • Ja nua ry Page 23 P:\Finance\Finance Activity Reports\Debt Capacity\2017\debt capacity 2017 CITY OF SPOKANE VALLEY, WA Debt Capacity 2016 Assessed Value for 2017 Property Taxes 8,124,487,663 Voted (UTGO) Nonvoted (LTGO) Voted park Voted utility 1.00% of assessed value 1.50% of assessed value 2.50% of assessed value 2.50% of assessed value Maximum Outstanding Remaining Debt as of Debt ok Capacity 12/31/2016 Capacity Utilized 81,244,877 121,867,315 203,112,192 203,112,192 609, 336, 576 0 81,244,877 13, 260, 000 108, 607, 315 0 203,112,192 0 203,112,192 13,260,000 596,076,576 0.00% 10.88% 0.00% 0.00% 2.18% Bonds 12/1/2014 Repaid 12/1/2015 12/1/2016 225,000 175,000 185,000 135,000 125,000 130,000 360,000 300,000 315,000 0 0 75,000 360,000 300,000 390,000 585,000 390,000 975,000 75,000 1,050,000 12/1/2017 190,000 130,000 320,000 150,000 470,000 12/1/2018 230,000 135,000 365,000 155,000 520,000 12/1/2019 255,000 140,000 395,000 160,000 555,000 12/1/2020 290,000 140,000 430,000 165,000 595,000 12/1/2021 320,000 145,000 465,000 170,000 635,000 12/1/2022 350,000 150,000 500,000 175,000 675,000 12/1/2023 390,000 155,000 545,000 180,000 725,000 12/1/2024 430,000 0 430,000 185,000 615,000 12/1/2025 465,000 0 465,000 95,000 660,000 12/1/2026 505,000 0 505,000 00,000 705,000 12/1/2027 395,000 0 395,000 2 5,000 600,000 12/1/2028 300,000 0 300,000 2 5,000 515,000 12/1/2029 245,000 0 245,000 220,000 465,000 12/1/2030 225,000 0 225,000 225,000 450,000 Bonds 12/1/2031 180,000 0 180,000 235,000 415,000 Remaining 12/1/2032 130,000 0 130,000 240,000 370,000 12/1/2033 165,000 0 165,000 250,000 415,000 12/1/2034 0 0 0 260,000 260,000 12/1/2035 0 0 0 270,000 270,000 12/1/2036 0 0 0 280,000 280,000 12/1/2037 0 0 0 290,000 290,000 12/1/2038 0 0 0 305,00 305,000 12/1/2039 0 0 0 315,00 315,000 12/1/2040 0 0 0 330,000 330,000 12/1/2041 0 0 0 340,000 340,000 12/1/2042 0 0 0 355,000 355,000 12/1/2043 0 0 0 365,000 365,000 12/1/2044 0 0 0 375,000 375,000 12/1/2045 0 0 0 390,000 390,000 5,065,000 995,000 6,060,000 7,200,000 13,260,000 5,650,000 1,385,000 7,035,000 7,275,000 14,310,000 Page 24 2/8/2017 Road & LTGO Bonds Period Street 2016 LTGO Grand Ending CenterPlace Improvements Total Bonds Total Bonds 12/1/2014 Repaid 12/1/2015 12/1/2016 225,000 175,000 185,000 135,000 125,000 130,000 360,000 300,000 315,000 0 0 75,000 360,000 300,000 390,000 585,000 390,000 975,000 75,000 1,050,000 12/1/2017 190,000 130,000 320,000 150,000 470,000 12/1/2018 230,000 135,000 365,000 155,000 520,000 12/1/2019 255,000 140,000 395,000 160,000 555,000 12/1/2020 290,000 140,000 430,000 165,000 595,000 12/1/2021 320,000 145,000 465,000 170,000 635,000 12/1/2022 350,000 150,000 500,000 175,000 675,000 12/1/2023 390,000 155,000 545,000 180,000 725,000 12/1/2024 430,000 0 430,000 185,000 615,000 12/1/2025 465,000 0 465,000 95,000 660,000 12/1/2026 505,000 0 505,000 00,000 705,000 12/1/2027 395,000 0 395,000 2 5,000 600,000 12/1/2028 300,000 0 300,000 2 5,000 515,000 12/1/2029 245,000 0 245,000 220,000 465,000 12/1/2030 225,000 0 225,000 225,000 450,000 Bonds 12/1/2031 180,000 0 180,000 235,000 415,000 Remaining 12/1/2032 130,000 0 130,000 240,000 370,000 12/1/2033 165,000 0 165,000 250,000 415,000 12/1/2034 0 0 0 260,000 260,000 12/1/2035 0 0 0 270,000 270,000 12/1/2036 0 0 0 280,000 280,000 12/1/2037 0 0 0 290,000 290,000 12/1/2038 0 0 0 305,00 305,000 12/1/2039 0 0 0 315,00 315,000 12/1/2040 0 0 0 330,000 330,000 12/1/2041 0 0 0 340,000 340,000 12/1/2042 0 0 0 355,000 355,000 12/1/2043 0 0 0 365,000 365,000 12/1/2044 0 0 0 375,000 375,000 12/1/2045 0 0 0 390,000 390,000 5,065,000 995,000 6,060,000 7,200,000 13,260,000 5,650,000 1,385,000 7,035,000 7,275,000 14,310,000 Page 24 2/8/2017 I ■ CITY OF SPOKANE VALLEY, WA Motor Fuel (Gas) Tax Collections - For the years 2008 through 2017 P:\Finance\Finance Activity Reports\Tax Revenue \MVFT\2017\motor vehicle fuel tax collections 2017 2008 1 2009 1 2010 1 2011 1 2012 1 2013 1 2014 1 2015 1 2016 1 2017 January 165,698 133,304 February 149,799 155,832 March 159,316 146,264 161,298 145,869 140,486 154,792 146,353 141,849 159,607 135,208 144,297 146,145 145,998 135,695 152,906 148,118 131,247 152,598 145,455 140,999 163,918 163,037 145,537 150,654 164,807 138,205 5/7/2017 2017 to 2016 Difference ok (13,264) 1,770 (7,332) (8.09%) 1.09% (5.04%) Collected to date 474,813 435,400 447,653 442,994 439,112 427,838 432,271 439,052 472,492 453,666 (18,826) (3.98%) April 165,574 161,117 161,721 165,019 153,546 156,529 156,269 157,994 167,304 0 May 162,281 156,109 158,119 154,700 144,670 151,595 156,850 156,259 171,829 0 June 176,085 173,954 168,146 158,351 159,827 167,479 161,965 164,872 157,737 0 July 166,823 169,756 164,221 165,398 160,565 155,348 157,805 168,205 177,427 0 August 171,690 179,012 176,869 153,361 164,050 173,983 172,308 186,277 177,567 0 September 176,912 175,965 175,067 173,820 171,651 195,397 173,299 174,505 194,640 0 October 165,842 163,644 164,475 158,889 153,022 133,441 160,539 161,520 166,369 0 November 193,360 167,340 168,477 160,461 162,324 164,303 165,871 181,771 176,178 0 December 142,230 144,376 143,257 124,714 138,223 142,140 141,298 153,338 152,787 0 Total Collections 1,995,610 1,926,673 1,928,005 1,857,707 1,846,990 1,868,053 1,878,475 1,943,793 2,014,330 453,666 Budget Estimate 2,150,000 2,050,000 1,900,000 1,875,000 1,905,800 1,868,900 1,866,400 1,867,700 2,013,400 2,048,900 Actual over (under) budg (154,390) (123,327) 28,005 (17,293) (58,810) (847) 12,075 76,093 930 (1,595,234) Total actual collections as a % of total budget 92.82% 93.98% 101.47% 99.08% 96.91 % 99.95% 100.65% 104.07% 100.05% n/a % change in annual total collected (4.95%) (3.45%) 0.07% (3.65%) (0.58%) 1.14% 0.56% 3.48% 3.63% n/a % of budget collected through March 22.08% 21.24% 23.56% 23.63% 23.04% 22.89% 23.16% 23.51% 23.47% 22.14% % of actual total collected through March 23.79% 22.60% 23.22% 23.85% 23.77% 22.90% 23.01% 22.59% 23.46% n/a Chart Reflecting History of Collections through the Month of March 500,000 450,000 400,000 350,000 300,000 250,000 200,000 150,000 100,000 50,000 0 March 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 ■ March ■ February • January Page 25 1 P:\Finance\Finance Activity Reports\Tax Revenue\Telephone Tax\2017\telephone utility tax collections 2017 CITY OF SPOKANE VALLEY, WA Telephone Utility Tax Collections - March For the years 2009 through 2017 2009 1 2010 1 2011 2012 1 2013 2014 2015 1 2016 1 2017 January 128,354 234,622 February 282,773 266,041 March 230,721 264,175 241,357 230,366 245,539 193,818 261,074 234,113 217,478 216,552 223,884 210,777 205,953 208,206 177,948 212,845 174,738 182,167 173,971 177,209 162,734 163,300 162,536 5/7/2017 2017 to 2016 Difference ok (19,433) (10.67%) (10,671) (6.13%) (14,673) (8.28%) Collected to date 641,848 764,838 717,262 689,005 657,914 624,936 565,531 533,347 488,570 (44,777) (8.40%) April 275,775 254,984 238,561 229,565 214,618 206,038 214,431 171,770 0 May 242,115 255,056 236,985 227,469 129,270 210,010 187,856 174,512 0 June 239,334 251,880 239,013 234,542 293,668 210,289 187,412 170,450 0 July 269,631 250,593 244,191 226,118 213,078 205,651 190,984 174,405 0 August 260,408 246,261 349,669 228,789 211,929 205,645 185,172 171,909 0 September 249,380 240,111 241,476 227,042 210,602 199,193 183,351 170,476 0 October 252,388 238,500 237,111 225,735 205,559 183,767 183,739 166,784 0 November 254,819 247,848 240,246 225,319 212,947 213,454 175,235 166,823 0 December 368,775 236,065 236,449 221,883 213,097 202,077 183,472 168,832 0 Total Collections 3,054,473 2,986,136 2,980,963 2,735,467 2,562,682 2,461,060 2,257,183 2,069,308 488,570 Budget Estimate 2,500,000 2,800,000 3,000,000 3,000,000 2,900,000 2,750,000 2,565,100 2,340,000 2,200,000 Actual over (under) budg 554,473 186,136 (19,037) (264,533) (337,318) (288,940) (307,917) (270,692) (1,711,430) Total actual collections as a % of total budget 122.18% 106.65% 99.37% 91.18% 88.37% 89.49% 88.00% 88.43% n/a % change in annual total collected n/a (2.24%) (0.17%) (8.24%) (6.32%) (3.97%) (8.28%) (8.32%) n/a % of budget collected through March % of actual total collected through March 25.67% 27.32% 23.91% 22.97% 22.69% 22.72% 22.05% 22.79% 22.21% 21.01% 25.61% 24.06% 25.19% 25.67% 25.39% 25.05% 25.77% n/a Chart Reflecting History of Collections through the Month of March 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 March 2009 2010 2011 2012 2013 2014 2015 2016 2017 ■ March ■ February ■ January Page 26 Mark Werner Chief of Police Spokane Valley Police Department Accredited Since 2011 Services provided in partnership with the Spokane County Sheriff's Office and the Community, Dedicated to Your Safety. Ozzie Knezovich Sheriff TO: Mark Calhoun, City Manager FROM: Mark Werner, Chief of Police DATE: May 16, 2017 RE: Monthly Report April 2017 In August 2016, we switched from UCR to NIBRS classification, which means we went from reporting based on a hierarchy to reporting all the crimes for each incident. Consequently, comparing crime statistics before August 2016 to crime statistics after that timeframe is not recommended using the data provided in the attached charts and graphs. ADMINISTRATIVE: Chief Werner attended the monthly Joint Leadership Forum meeting at the Fire Training Center along with other law enforcement and fire command staff. Page 1 Quarterly In -Service Training was attended by Chief Werner in early April. Mid -April brought the Sheriff's Quarterly Leadership Training too, which Chief Werner attended along with others in the Sheriff's Office. Traffic deputies participated in the "Wheelie' into Preschool" Event at the Early Learning Center at Sprague and Progress in mid-April. Deputy Karnitz, one of our Traffic Unit members, had his motorcycle there for kids to see up close. A few took the opportunity get on the motorcycle for a photo op. The Washington State Narcotics Investigators Association (WSNIA) Conference was held in late April in Vancouver, Washington. Chief Werner along with some others from the Sheriff's Office attended this conference. The Inland Northwest Joint Terrorism Task Force had a meeting at the end of April to update law enforcement officials on current threats and security concerns. Chief Werner attended Valley Hospital's monthly breakfast and presentation at the end of April. SHERIFF'S COMMUNITY ORIENTED POLICING EFFORT (SCOPE): In the month of April, S.C.O.P.E. participated in: • S.C.O.P.E. Basic Training • Helmet Fitting 4t' grade Pasadena Elementary • Helmet Fitting 4th grade Orchard Center Elementary • Helmet Fitting 4t' grade Seth Woodard Elementary • Relocation of Crime Prevention Office at Valley Mall (lower level near Sears) • Radar Training for Volunteers • Advanced COP (Citizen On Patrol) Training for Volunteers • Crime Stoppers Meeting • WA State LE Crime Prevention Conference Planning Meeting • Safe Kids Coalition Meeting • GoodGuides Mentoring WVHS • East Valley Community Coalition Meeting Underage Drinking/Drug Prevention • GSSAC Coalition Meeting • Operation Family ID April 2017 Volunteers Hours per Station *Includes estimated volunteer service hours that are provided in the City of Spokane Valley. These two locations cover both Spokane Valley and the unincorporated portion of the county. Location # Volunteers Admin Hours L.E. Hours Total Hours Central Valley 8 48.5 101 149.5 East Valley* 26 264.5 237.5 502 Edgecliff 12 255.5 26.5 282 Trentwood 7 191 113 304 University 23 467.5 75.5 543 West Valley* 23 608 89 697 TOTALS 99 1,835 642.5 2,477.5 Volunteer Value ($22.14 per hour) $54,851.85 for April 2017 S.C.O.P.E. Incident Response Team (SIRT) volunteers contributed 52 on -scene hours (including travel time) in April, responding to crime scenes, motor vehicle accidents and providing traffic control; 25 hours were for incidents specifically in Spokane Valley. There were no Special Events in Spokane Valley in April. Total April volunteer hours contributed by SIRT, including training, stand- by, response and special events is 1,432; total for 2017 is 4,518. (Starting in January, we changed the way we calculate `stand by' time for our members. In the past, we only gave 8 hours for stand by even Page 2 though our members are on standby for 24 hours at a time. So this year, we credit the full 24 hours then deduct any of the actual 'on scene' time to get our Adjusted "Total SIRT Volunteer Hours." The numbers this year will be appreciatively higher than years past.) Our new member, Susan Chapin, is now assuming full SIRT duties since her training has been completed. Also in April we have received three new applications for membership and will begin the training process after our next meeting, which is May 13th. We are also getting ready for one of our big Planned Special Events, the Armed Forces/Lilac Parade. Abandoned Vehicles SCOPE DISABLED PARKING ACTIVITY REPORT Feb Mar Apr Tagged for Impounding 23 13 19 Cited/Towed 5 8 12 Hulks Processed 0 5 14 Total Vehicles Processed 59 69 88 Yearly Total of Vehicles Processed 135 204 292 SCOPE DISABLED PARKING ACTIVITY REPORT City of Spokane Valley # of Vol. # of Vol. # of Hrs. # of Disabled Infractions Issued # of Warnings Issued # of Non - Disabled Infractions Issued January 2 33 1 0 0 February 2 10 2 0 0 March 0 0 0 0 0 April 2 12 0 0 0 YTD Total 6 55 3 0 0 Spokane County # of Vol. # of Hrs. # of Disabled Infractions Issued # of Warnings Issued # of Non - Disabled Infractions Issued January 2 31 2 0 0 February 3 19 2 0 0 March 2 25 1 0 0 April 2 28 3 0 0 YTD Total 9 103 8 0 0 OPERATIONS: Reckless Driver Arrested for DUI and Attempting to Elude - A reckless driver, observed by a Spokane Valley Sergeant, attempted to flee and later crashed after the driver lost control, went off the road and struck a tree. The 27 -year-old female driver was arrested for Driving Under the Influence and Attempting to Elude a Police Vehicle. In early April, at approximately 11:10 p.m., Spokane Valley Sergeant Justin Elliott observed a red SUV (Buick Rainier) exit the parking lot on the southwest corner of Pines and Sprague at a high rate of speed. As the vehicle turned to go north, it struck the Page 3 concrete divider separating the north and southbound lanes of travel and continued at a speed estimated to be above the posted 35 mph speed limit. Sergeant Elliott turned around to catch up to the reckless driver who was weaving back and forth over the lane dividing line. When the female driver approached the intersection at Broadway, she abruptly swerved to the left, cut off another vehicle, and turned west on Broadway. Sergeant Elliott, now following the suspect vehicle, activated his emergency lights to conduct a traffic stop for the driver's reckless driving and investigate the possibly she may be impaired by alcohol/drugs. Instead of stopping, the female driver accelerated rapidly as Sergeant Elliott turned on his siren. She continued to flee, approaching speeds of 80 mph as she continued to weave. As they approached Felts Road, the female driver attempted to turn northbound, but lost control. The vehicle struck the curb, traveled over the sidewalk and struck a tree. The female driver exited her vehicle screaming it was on fire, but no flames or smoke was observed by Sergeant Elliott. The female driver would follow directions and lay down on the ground, but then would get back up and move around. When a second patrol car arrived to assist, the female driver was taken into custody. Her speech was heavily slurred and Sergeant Elliott smelled a strong odor of an alcoholic beverage as he spoke with her. When medics arrived to check her for injuries, she screamed she wanted a lawyer and told the medics to leave her alone. With treatment refused, the medics cleared the scene. Believing the female suspect was impaired by intoxicants combined with the level of her continued resistance, a search warrant to obtain a blood sample was requested. While in the backseat of a patrol car, the female suspect slammed her head into the backseat divider and appeared to knock herself out, causing swelling and her head to bleed. Medics responded back to the scene and the female suspect was transported to a local hospital to be treated. While at the hospital, the female suspect continued to be uncooperative and screamed at the hospital staff. Once the search warrant was granted, a blood sample was obtained. She was later cleared and transported to the Spokane County Jail where she was booked for Attempting to Elude a Police Vehicle, a felony, and Driving Under the Influence, a misdemeanor. Investigative Task Force Arrests One Suspect, Second Suspect Hospitalized After Jumping from a rd Story Window - Members of the Investigative Task Force (ITF), assisted by multiple agencies, served a search warrant yesterday morning while attempting to apprehend two suspects for multiple charges including fraud, forgery, identity theft and possession of stolen property. One suspect was arrested but the second suspect was injured after he jumped from a second story window in a failed attempt to flee. During the morning hours in early April, ITF detectives, assisted by members of the U.S. Postal Inspector, U.S. Secret Service, U.S. Marshals and Washington State Department of Corrections, served a search warrant at an apartment located in the 200 block of North Division. The search warrant was obtained after ITF Detective Dean Meyer recognized a 25 -year-old male and a 26 - year -old female from store surveillance photos of fraud suspects presented by a bank fraud specialist during a Financial Fraud/Identity Theft Task Force meeting. Detective Meyer, already working an extensive case involving the criminal pair, began investigating these new incidents where the male and female suspects were suspected of fraudulently using/attempted to use a stolen credit card several times at multiple business locations in our community. Detective Meyer made several attempts to locate the pair, but their location was unknown until a Crime Stoppers Tip was received from a citizen. Further investigation confirmed the two were staying at the address on Division, which led to the search warrant, the arrest of the female suspect, and the male suspect's failed attempt to flee. The male suspect was hospitalized for his injuries and was not arrested at the time due to his medical needs. He is facing multiple felony counts (Forgery, Identity Theft, Theft, Possession of Stolen Property, Possession of a Controlled Substance), and three felony warrants. The female suspect was transported and booked into the Spokane County Jail for Identity Theft, Forgery, Possession of Stolen Property 2nd Degree, Possession of a Controlled Substance, and Theft 3rd Degree. The investigation is still active and could result in additional felony and misdemeanor charges. The investigation Page 4 highlights the combined efforts of citizens, businesses, financial institutions and working together with multiple law enforcement agencies to hold criminals who prey on our community accountable. Investigators Seize 8 Firearms and Stolen Property - Spokane Valley Investigative Unit (SVIU) Detectives, assisted by the Sheriff's Office SWAT Team, successfully served a search warrant early this morning and seized 8 firearms, including one reported stolen and a modified (shortened) 10 gage shotgun, and stolen property. In early April, SWAT Team members assisted SVIU Detectives serving a search warrant at a residence located in the 2500 block of North Perry. They arrested a 39 -year-old male suspect, who is a convicted felon, for Unlawful Possession of a Firearm (eight counts), Possession of an Unlawful Firearm, Possession of a Stolen Firearm, and Possession of Stolen Property 2nd Degree. The search warrant stems from an on-going SVIU investigation which encompasses at least seven reported incidents committed throughout the City of Spokane, Spokane Valley and Spokane County and involved several victims. As part of this investigation, Detective Mark Renz identified a 29 -year-old female as a suspect involved in these crimes. This includes an incident last December, which was caught on store surveillance video at Goodwill in Spokane Valley where the female suspect brazenly stole a purse from the shopping cart with the victim standing right next to it. In early April, the female suspect was arrested and booked into the Spokane County Jail for Possession of a Stolen Motor Vehicle, Theft 2nd Degree (eight counts), Identity Theft 1' Degree (four counts), Possession of a Controlled Substance, and Theft 3rd Degree (three counts). The suspect was held on a $17,500 bond for those charges. As SVIU detectives continued to investigate this multipronged case, they identified the above-mentioned male as a possible suspect who was believed to be in possession of a stolen Glock pistol and stolen property taken during a burglary earlier in the month, and an executed search warrant lead to his arrest. The investigation continues as detectives follow leads, contact victims/witnesses and work to identify any additional, possibly connected, cases. Sheriff Knezovich stated, "Yet another case where repeat offenders are out in our community victimizing citizens, stealing and possessing firearms, including another sawed-off shotgun similar to one used in the attempted murder of a deputy two weeks ago. We need to stop looking at property crimes as `non-violent' folks, because they aren't. We need to get serious with repeat offenders, hold them accountable, and keep them off our streets." Advanced Tactics/Equipment bring Peaceful Ending to Standoff - Spokane Valley SWAT and Hostage Negotiation (HNT) Teams, assisted by responding deputies, successfully convinced a wanted suspect to release the adult female victim he was holding against her will and peacefully surrender. In mid-April, at approximately 11:00 p.m., Spokane Valley Deputies responded to an apartment located in the 13300 block of East Mission for a report of a wanted 23 -year-old male suspect who was at the location. Deputies learned the male suspect was possibly armed, had an active extraditable felony warrant for a drug trafficking charge in Coeur D'Alene, Idaho, as well as two local misdemeanor warrants for his arrest. Deputies could see lights on inside the apartment and could see movement. They knocked on the door and a few moments later began making announcements over a patrol car's PA system advising the male suspect to exit the apartment and comply. They also told the female who was believed to be inside to exit and contact them, but they did not receive a reply. Deputies confirmed the two vehicles the suspect was reported to use were parked in the apartment complex lot. They again received information from a witness that the male suspect was in the apartment, known to keep firearms inside, and there was an adult female inside the apartment. With the information gathered regarding the suspect, who was refusing to exit the apartment, wanted for confirmed felony and misdemeanor warrants, known to possess firearms, and with an uninvolved female inside, SWAT and HNT were requested while deputies applied for a search warrant and Page 5 continued attempts to make contact with the suspect. Information was received a short time later that the male suspect was holding the female against her will and would not allow her leave the apartment. SWAT and negotiators arrived and quickly began working toward a peaceful resolution to this intensifying situation. Residents in the uninvolved apartments were asked to shelter in place or evacuate with the assistance of deputies. Negotiators made phone contact with the male suspect and eventually convinced him to releasing the female and surrender. After three hours from the time the call initially began, the female was released and the suspect was successfully taken into custody without anyone being injured. A peaceful ending is the ultimate goal of the Spokane Valley Police Department and Spokane County Sheriff's Office. With time, specialized equipment and advanced training, the members of the SWAT Team, HNT and responding deputies worked together to keep the residents of the surrounding apartments safe and peacefully ended this very intense situation with the arrest of the suspect and no one injured. The male suspect was transported and booked in the Spokane County Jail for local charges of Unlawful Imprisonment/DV, Resisting Arrest and the misdemeanor warrants. He is also being held on a Fugitive charge for the Idaho Felony Warrant. • • 0". • :471*A FF Single Vehicle Collision, Juvenile Seriously Injured, and Driver Arrested — In the early morning hours in late April, Spokane Valley Traffic Investigators were called to assist Spokane Valley Deputies at the scene of a single -vehicle collision on Cataldo Avenue, east of Barker Road, in Spokane Valley. One of the four young juvenile passengers sustained a serious head injury and was in critical condition. The other three juveniles were in stable condition. The 19 -year-old female driver was booked into jail for Vehicular Assault. Just prior to 1:00 a.m. on a Sunday morning, Spokane Valley Deputies responded to a serious injury, single -vehicle collision near the 18800 block of E. Cataldo. Due to the possible serious injuries, Spokane Valley Collision Investigators were called to the scene to assist with the investigation. Investigators believe the female suspect was driving west on Cataldo at a high rate of speed and failed to negotiate a sharp corner as she approached Barker Road. An initial estimate indicated the vehicle's minimum speed may have been twice the posted speed limit of 25 mph just prior to hitting a concrete barrier, vaulting it into the air, before coming to rest in a vacant lot. In the vehicle, the female driver had four young juvenile (12-14 years of age) passengers, who are not believed to be wearing seatbelts at the time of the collision. All five occupants of the vehicle received medical attention. Three of the juveniles were in stable condition as of later that day. One of the juveniles received a serious head injury and was in critical condition. Investigators stated speed and failure to use seatbelts are factors in this collision, but impairment is not. After receiving medical attention, the female suspect was transported and booked into the Spokane County Jail for Vehicular Assault, a felony. The following afternoon, the female suspect was charged with three addition counts of Vehicular Assault due to the serious injuries sustained by the other three juveniles who were in the vehicle she was driving when she crashed early Sunday morning. As of the following day, two of the juveniles had been released from the hospital and two were still hospitalized, one in critical condition and one in stable condition. Page 6 Safe Streets Task Force, North Idaho Violent Crimes Task Force Work Together to Locate and Arrest an Armed, Wanted, Convicted Felon - Members of the Spokane Regional Safe Streets Task Force (SRSSTF) joined together with the North Idaho Violent Crimes Task Force to locate and arrest a 28 -year-old male suspect, a convicted felon who had an active Idaho felony probation violation warrant and was believed to be armed. In late April, Spokane Regional Safe Streets Task Force members were asked to assist the FBI North Idaho Violent Crimes Task Force with locating and arresting a male suspect on an Idaho felony probation violation warrant. They received information that a male suspect, who was a convicted felon and a substance abuser, had access to numerous pistols and an AR15 style rifle along with a significant amount of ammunition. Further information on the suspect was that he knew he was wanted, was trying to avoid contact with law enforcement, and possibly staying at an address near the 17400 block of East 3rd in Spokane Valley. In late April, just after 11:00 a.m., the suspect was observed arriving back at the location after receiving information from an anonymous "tipster" that the suspect had been out shooting pistols at a range. With the safety of the community a priority, members of the SRSSTF, NIVCTF, and Spokane Valley Patrol Deputies immediately converged on the residence to prevent the potentially -armed suspect from fleeing on foot or in a vehicle. After the residence was surrounded, and more than 10 minutes of announcements calling for the suspect to surrender, he eventually complied, walked out of the residence, and was safely taken into custody. A warrant to search the residence for the firearms was requested and obtained. An AR15 style rifle with laser sights and optics, along with numerous 30 -round magazines and scores of ammunition, was seized, as well as a small amount of heroin. The suspect was transported and booked into the Spokane County Jail for a Fugitive from Justice charge, due to the felony Idaho warrant for his arrest. The investigation continues and additional charges are expected in the future. Assistance was provided by NIVCTF, Spokane County K9 deputy Kullman and members of the joint Safe Streets Task Force. The Spokane Regional Safe Streets Task Force is comprised of investigators from the Spokane County Sheriff's Office, Spokane Valley Police Department, Spokane Police Department, Washington State Patrol, Washington State Department of Corrections, and the FBI. The SRSSTF is a FBI sponsored task force working to alleviate the criminal activities of gangs, violent criminals and upper level drug traffickers. Spokane River & Lakes Safety Information - With the access to the Spokane River now open, the Spokane County Sheriff's Office Marine Enforcement Unit would like to remind everyone to use caution in or around the Spokane River and area lakes. Although the Spokane River level has dropped, it is still flowing at a high rate, the water is very cold and debris carried by the current and snags near the shoreline are still a danger. Due to these extreme conditions, people are urged to use caution when walking near the river bank and know unsuspecting children or pets should be kept away from and out of the water for their safety. With the cold water temperatures, a person or pet could easily be overwhelmed by the current and succumb to hypothermia within minutes even if they are strong swimmers. People are urged to stay out of the river; however, we understand there are individuals who have specialized equipment and training who have expressed their desire to enter the water under these extreme conditions. Please be aware of the changing river conditions, consider the dangers and your abilities before you make the decision to forgo these risks. The area lakes are high causing boating hazards due to floating debris and submerged stumps or rocks that would normally be visible. In addition, with the high levels, boat wakes near the shore could cause damage to structures, docks or erode the shoreline and should be avoided. Remember, always wear Personal Flotation Devices and following safe boating laws. Page 7 Don't Leave Property You Want to Keep in Your Vehicle - We understand this sounds like a "No Kidding!" statement, but we would like to remind everyone criminals are out on our streets looking to steal your property. We have all heard the reminders and we know leaving items of value in our vehicles is risky; however, we continue to receive vehicle prowling reports of people who either forgot to remove items of value or decided to take the chance no one will steal them. We are thankful people who have been a victim of theft report it and we want them to continue; however we also want to take this opportunity to remind everyone you can avoid being a victim of vehicle prowling by ensuring you don't leave valuables or personal paperwork in your unattended vehicle, even in your driveway. Criminals are out "window shopping," looking for their next opportunity to take items you worked hard to purchase or to steal your personal information to commit other crimes like fraud and identity theft. Reviewing 15 randomly pulled vehicle prowling incidents reported in the end of April, here are some of the items thieves stole from locked and unlocked vehicles: purses/wallets, debit/credit cards, social security cards, passports, driver's license, cash, cell phones, I -Pads, laptops, stereos, GPS/navigation systems, binoculars, portable printers, keys, garage door openers, CDs, jewelry, vehicle registrations and other personal paperwork/items. Several of the vehicles were left unlocked with items like this inside and most of the victims were unable to provide serial numbers for the property stolen. Please help us stop property crime and, most of all, help yourself to avoid having a really bad day and becoming a victim of a criminal who doesn't care about you or the hardships they cause; they just want your stuff. LOCK ITEMS IN YOUR TRUNK OBSERVE AND REPORT CARS SHOULD KEEP GARAGE NEVER RUN DOORS CLOSED UNATTENDED Page 8 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Burglary 140 120 100 80 60 40 20 0 JANUARY FEBRUARY S (.3 cc Q >- w >- I— < < Z J V) l7 D Q SEPTEMBER OCTOBER NOVEMBER DECEMBER --Calendar 2014 Calendar 2015 (Calendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 86 84 72 56 February 62 66 75 62 March 110 71 78 46 April 108 68 87 54 May 97 69 73 June 109 86 93 July 113 103 89 August 93 86 103 September 107 94 90 October 81 105 71 November 84 81 92 December 132 81 63 Grand Total 1182 994 986 218 * IBR Offense: Burglary/Breaking & Entering 220 Produced: 5/12/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Murder NonNeg Manslaughter 2.5 2 • 1.5 1 0.5 0 JANUARY FEBRUARY S U cC Q >- w >- I— < < Z J cn l7 D Q SEPTEMBER OCTOBER NOVEMBER DECEMBER Calendar 2014 Calendar 2015 (Calendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 2 February March 1 April 1 May 1 June July 1 1 August 1 1 September October 2 2 November 1 1 1 December 1 Grand Total 5 5 6 1 *IBR Offense: Murder/Non-Negligent Manslaughter 09A Produced: 5/12/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Identity Theft Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 9 19 18 8 February 10 25 16 24 March 21 28 11 23 April 25 13 14 15 May 15 20 10 June 16 17 15 July 19 10 19 August 15 21 9 September 23 11 7 October 18 8 7 November 7 7 10 December 18 19 8 Grand Total 196 198 144 70 *IBR Offense: Identity Theft 26F Produced: 5/12/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Fraud 50 45 40 35 30 25 20 15 10 5 0 JANUARY FEBRUARY S (.3 cc Q J K Q >- w >- I— < < Z J V) l9 D Q SEPTEMBER OCTOBER NOVEMBER DECEMBER Calendar 2014 —0.- Calendar 2015 (Calendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 23 12 23 27 February 17 19 17 38 March 24 20 21 37 April 23 18 16 43 May 27 24 8 June 22 14 19 July 13 17 27 August 23 29 14 September 14 24 16 October 21 34 41 November 21 18 38 December 18 25 30 Grand Total 246 254 270 145 * IBR Offense: Fraud - Credit Card/ATM 26B, Fraud - False Pretenses/Swindling/Con Games 26A, & Fraud - Impersonation 26C Produced: 5/12/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: DUI 45 40 35 30 25 20 15 10 5 0 JANUARY FEBRUARY S (.3 cc >- w >- I— < < Z J V) l7 D Q SEPTEMBER OCTOBER NOVEMBER DECEMBER Calendar 2014 --Calendar 2015 (Calendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 28 30 31 24 February 35 22 30 26 March 31 25 31 33 April 25 28 23 18 May 39 27 27 June 25 29 31 July 28 31 19 August 29 31 18 September 29 18 20 October 22 25 20 November 35 22 28 December 32 13 27 Grand Total 358 301 305 101 * IBR Offense: DUI 90D Produced: 5/12/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Drugs 40 35 30 25 20 15 10 5 0 JANUARY FEBRUARY S U K r W z r SEPTEMBER OCTOBER NOVEMBER DECEMBER Calendar 2014 —•—Calendar 2015 (Calendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 6 2 5 20 February 2 3 31 March 3 2 3 32 April 1 4 1 38 May 1 1 6 June 4 2 3 July 2 3 1 August 4 4 16 September 3 5 28 October 1 4 20 November 1 1 19 December 3 27 Grand Total 28 31 132 121 * IBR Offense: Drug Equipment Violations 35B & Drugs/Narcotics Violations 35A Produced: 5/12/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Theft From Motor Vehicle 200 180 160 140 120 100 80 60 40 20 0 JANUARY FEBRUARY S (.3 cc Q >- w >- I— < < Z J V) l7 D Q SEPTEMBER OCTOBER NOVEMBER DECEMBER Calendar 2014 —•--Calendar 2015 —M—Calendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 94 134 101 92 February 113 124 76 88 March 136 96 72 78 April 86 62 134 113 May 95 85 108 June 81 68 177 July 81 85 139 August 78 92 131 September 112 109 103 October 89 112 118 November 105 92 143 December 112 110 103 Grand Total 1182 1169 1405 371 * IBR Offense: Theft From Motor Vehicle 23F Produced: 5/12/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Motor Vehicle Theft 80 70 60 50 40 30 20 10 0 JANUARY FEBRUARY S (.3 cc Q J K Q >- w >- I— < < Z J V) l7 D Q SEPTEMBER OCTOBER NOVEMBER DECEMBER Calendar 2014 t Calendar 2015 (Calendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 61 29 72 46 February 58 38 38 40 March 70 37 42 44 April 41 34 47 43 May 40 57 36 June 33 35 32 July 36 35 40 August 37 48 39 September 50 53 35 October 46 40 51 November 52 33 34 December 42 58 39 Grand Total 566 497 505 173 * IBR Offense: Motor Vehicle Theft 240 Produced: 5/12/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Robbery —•--Calendar 2014 —•--Calendar 2015 --Calendar 2016 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 6 11 3 4 February 5 9 7 6 March 8 12 8 7 April 7 6 4 2 May 8 6 8 June 10 5 5 July 8 8 6 August 4 7 3 September 11 15 2 October 10 7 10 November 14 3 10 December 9 11 3 Grand Total 100 100 69 19 * IBR Offense: Robbery 120 Produced: 5/12/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Assault 140 120 100 80 60 40 20 0 JANUARY FEBRUARY S (.3 cc >- w >- I— < < Z J V) l7 D Q SEPTEMBER OCTOBER NOVEMBER DECEMBER Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 94 108 80 101 February 70 97 99 96 March 78 85 94 78 April 89 81 85 96 May 80 104 115 June 93 101 83 July 112 94 88 August 121 83 65 September 113 81 82 October 97 84 101 November 87 88 99 December 79 88 92 Grand Total 1113 1094 1083 371 * IBR Offense: Aggravated Assault 13A & Simple Assault 13B Produced: 5/12/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Theft 350 300 250 200 150 100 50 0 JANUARY FEBRUARY S (.3 cc >- w >- I— < < Z J V) l9 D Q SEPTEMBER OCTOBER NOVEMBER DECEMBER Calendar 2014 Calendar 2015 —M—Calendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 226 247 262 210 February 193 244 209 205 March 228 246 228 224 April 235 245 246 206 May 263 224 208 June 289 245 299 July 282 287 258 August 283 257 203 September 280 262 221 October 273 247 232 November 237 213 247 December 301 286 222 Grand Total 3090 3003 2835 8451 * IBR Offense: Theft - All Other 23H, Theft - Pocket -Picking 23A, Theft - Purse -Snatching 23B, Theft - Shoplifting 23C, Theft From Building 23D, Theft From Coin -Operated Machine 23E, & Theft of Motor Vehicle Parts/Accessories 23G For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Produced: 5/12/2017 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Rape 16 14 12 10 8 6 4 2 0 JANUARY FEBRUARY S (.3 cc Q J K Q >- w >- I— < < Z J V) l7 D Q SEPTEMBER OCTOBER NOVEMBER DECEMBER —*---Calendar 2014 Calendar 2015 —M—Calendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 3 8 7 8 February 13 10 6 5 March 15 4 9 9 April 8 9 5 12 May 10 6 12 June 5 5 7 July 2 6 4 August 11 14 2 September 9 3 4 October 9 13 5 November 6 6 6 December 8 7 8 Grand Total 99 91 75 34 *IBR Offense: Rape - Forcible 11A Produced: 5/12/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriffs Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Counterfeiting Forgery —•--Calendar 2014 —•--Calendar 2015 --Calendar 2016 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 11 18 14 9 February 12 18 13 11 March 12 11 25 20 April 15 7 6 20 May 22 9 10 June 16 9 15 July 25 12 11 August 10 12 7 September 11 8 11 October 12 12 7 November 12 6 15 December 7 20 11 Grand Total 165 142 145 60 *IBR Offense: Counterfeiting/Forgery 250 Produced: 5/12/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Destruction Damage Vandalism 250 200 150 100 50 0 JANUARY FEBRUARY S (.3 cc Q J K Q >- w >- I— < < Z J V) l9 D Q SEPTEMBER OCTOBER NOVEMBER DECEMBER Calendar 2014 Calendar 2015 ♦Calendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 112 158 129 160 February 109 127 110 148 March 150 123 144 136 April 123 118 150 172 May 123 125 134 June 128 126 173 July 132 122 151 August 116 134 155 September 132 124 104 October 125 151 165 November 136 127 196 December 181 160 161 Grand Total 1567 1595 1772 616 IBR Offense: Destruction/Damage/Vandalism 290 Produced: 5/12/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 ST, oF�n.�� Valle PUBLIC WORKS DEPARTMENT MONTHLY REPORT April 2017 AGREEMENTS FOR SERVICES ADOPTED AND IN OPERATION Budget estimates " Does not include April Contract Name Contractor Contract Amount Total Expended % of Contract Expended Street Maintenance Poe Asphalt $1,366,663.00 $50,205.43 3.67% Street Sweeping AAA Sweeping $490,200.00 $45,008.78 9.18% Storm Drain Cleaning AAA Sweeping $189,990.00 $2,614.14 1.38% Snow Removal Poe Asphalt $117,000.00 $132,578.46 113.31% Landscaping Senske $58,746.00 $7,101.74 12.09% Weed Spraying Spokane Pro Care $19,400.00 $0.00 0.00% Emergency Traffic Control Senske $10,000.00 $2,122.32 21.22% Litter and Weed Control Geiger Work Crew $70,000.00 $12,167.53 17.38% State Highway Maintenance WSDOT $265,000.00 $74,174.33 27.99% Traffic Signals, Signs, Striping Spokane County $632,000.00 $110,889.81 17.55% Dead Animal Control Mike Pederson $20,000.00 $7,625.00 38.13% Citizen Requests for Public Works - April 2017 Request Submitted In Progress Waiting (30+ days) Resolved C.A.R.E.S. 8 3 5 Dead Animal Removal 10 10 Graffiti on City Property 1 1 0 Gravel Shouldering 1 1 0 Landscaping ROW 6 2 4 PW Projects 6 1 5 Report a Pothole 19 19 Roadway Hazard 4 4 Sign & Signal Requests 9 9 Storm Drainage / Erosion 4 4 Street Sweeping 4 4 Traffic 20 20 Totals 92 8 0 84 1 WASTEWATER Status of the process can be monitored at: http://www.spokaneriver.net/, http://www.ecy.wa.qov/geographic/spokane/spokane river basin.htm, http://www.spokanecounty.org/utilities/WaterReclamation/content.aspx?c=2224 and http://www.spokaneriverpartners.com/ STREET MAINTENANCE ACTIVITY The following is a summary of Public Works/Contractor maintenance activities in the City of Spokane Valley for April 2017: • Poe Maintenance Contract — Asphalt shoulder repair/Sawcutting for asphalt patch work. • AAA Sweeping — Arterial maintenance sweeping continued. Residential spring sweep began April 3rd. • Pothole patching throughout City. • Geiger Work Crew — Litter pickup and began right of way dryland grass mowing. STORMWATER UTILITY The following is a summary of City Stormwater Utility activities for April 2017: • Set up online sweeping map for Spring sweeping tracking and operations • Continued working on the following tasks: o Testing GIS ArcCollector for pilot collection of field data o Reviewing GPS tracking options to replace eRoadTrac for service vehicles such as snowplowing, sweeping, and storm drain cleaning operations. o Stormwater action request list for small works and maintenance projects in 2017 and 2018, completing 5 more projects in April, overall status shown below: Stormwater Ratepayer Project Requests Apr -17 Total Requests Logged Since 2009: 264 2017 Completed Projects: Completed Projects 2009-2016: Unwarranted (No -Build) List: 7 106 34 Total Project Backlog: 117 Remaining Projects Assigned for 2017-2019 Small Works: Maintenance: Large Capital: 78 31 2 Unfunded Projects Large Capital: 6 Remaining Backlog Awaiting Assignment: 0 2 CAPITAL PROJECTS Sok e 1Iey Public Works Projects Monthly Summary - Design & Construction April -2017 Project # Design & Construction Projects Funding Proposed Ad Date Bid Open date % Complete Estimated Construction Completion Total Project Cost PE I CN Street Projects 0123 Mission Ave - Flora to Barker 0141 Sullivan & Euclid PCC 0155 Sullivan Rd W Bridge Replacement#4508 0166 Pines Rd. (SR27) & Grace Ave. Int Safety 0201 ITS Infill Project- Phase 1 0221 McDonald Rd Diet (16th to Mission) 0239 Bowdish Rd & 11th Ave. Sidewalk 0249 Sullivan & Wellesley Intersection Improv 0250 9th Ave Sidewalk- Raymond to University 0251 Euclid Avenue Reconstruction Project 0258 32nd Ave Sidewalk-SR27to Evergreen Street Preservation Projects 0235 NB Sullivan Rd. Pres (Spo Rvr-Flora Pit) 0240 Saltese Road Preservation Project 0248 Sprague Street Pres - Sullivan to Corbin 0252 Argonne Resurfacing: Broadway to Indiana 0253 Mission- Pines to McDonald 0255 Indiana St Pres (Mirabeau-Evergreen) 0259 North Sullivan ITS Project Traffic Projects 0167 Citywide Safety Improvements 0222 Citywide Reflective Signal Back Plates Parks Projects 0227 Appleway S.U.P. - Pines to Evergreen 0237 Appleway Trail - Sullivan to Corbin * Bids opened 8/19/16. Since bids were high due to late submitted to UPRR on 4/3/17 using HDD method. After FHWA - STP(U) FHWA - STP(U) FHWA - BR HSI P FHWA - CMAQ TIB - UAP TIB - SP FHWA - STP(U) STA - FTA/NF COSY TIB - SP COSY COSY FHWA - STP(U) FHWA - STP(U) COSY COSY CMAQ HSI P HSI P 02/02/18 03/03/17 06/27/14 06/02/17 06/02/17 05/27/16 02/17/17 05/03/19 03/31/17 03/10/17 04/13/18 N/A 04/28/17 04/06/18 02/02/18 04/14/17 03/31/17 02/23/18 02/23/18 03/24/17 07/18/14 06/23/17 08/19/16* 06/17/16 03/03/17 05/24/19 04/14/17 03/31/17 04/27/18 N/A 05/12/17 04/27/18 02/23/18 04/28/17 04/14/17 03/16/18 30 100 100 99 99 100 100 2 100 100 0 100 100 4 0 100 100 0 0 0 97 0 0 98 0 0 0 0 0 100 0 0 0 0 0 0 11/15/18 12/31/17 05/30/17 11/01/17 10/31/17 07/31/17 08/31/17 12/31/19 07/31/17 12/31/17 09/28/18 05/30/17 10/31/17 12/31/19 10/31/18 10/31/17 09/15/17 10/31/18 $ 4,333,334 $ 2,330,475 $15,833,333 733,086 350,402 2,524,104 536,342 1,370,000 240,000 1,800,000 471,891 $ 65,834 $ 920,000 $ 1,770,000 $ 640,000 $ 770,000 $ 949,613 $ 914,209 07/31/15 08/21/15 100 90 12/30/16 $ 503,424 TBD TBD 0 0 03/01/19 $ 81,000 FHWA - STP(U) 11/11/16 12/09/16 100 10 07/31/17 $ 2,134,057 COSV 05/01/17 05/26/17 80 0 10/31/17 $ 2,130,000 season subcontractor workload, the project was not awarded. The revised Wireline Xing permit application was UPRR grants permit, Staff will recertify ROW, and resubmit to WSDOTfor CN approval. Re -bid Summer 2017. Street Projects 0142 Broadway @ Argonne/Mullan 0143 Barker Rd/BNSF Grade Separation 0205 Sprague/Barker Intersection Improvement 0223 Pines Rd Underpass @ BNSF &Trent 0247 8th & Carnahan Intersection Improvements Street Preservation Projects 0254 Mission - McDonald to Evergreen 0256 University Rd Pres -24th to Dishman Mica 0257 University Rd Pres -16th to 24th Stormwater Projects 0193 Effectiveness Study 0198 Sprague, Park to University LID 0199 Havana -Yale Diversion 0200 Ponderosa Surface Water Diversion FHWA - STP(U) FMSIB COSY COSY COSY COSY COSY 12/31/18 07/31/18 12/31/18 12/31/18 TBD 05/31/17 05/31/17 12/01/17 Dept of Ecology 06/30/17 Dept of Ecology 03/01/18 Dept of Ecology 10/31/18 Dept of Ecology 10/31/18 3 90 0 5 0 0 80 50 10 85 30 35 35 $ 276,301 $ 1,327,781 $ 51,619 $ 1,710,000 $ 250,000 67,000 48,000 53,000 600,000 20,000 20,000 20,000 Design Total % Complete Project# Design Only Projects Funding Complete Project Date PE Cost Street Projects 0142 Broadway @ Argonne/Mullan 0143 Barker Rd/BNSF Grade Separation 0205 Sprague/Barker Intersection Improvement 0223 Pines Rd Underpass @ BNSF &Trent 0247 8th & Carnahan Intersection Improvements Street Preservation Projects 0254 Mission - McDonald to Evergreen 0256 University Rd Pres -24th to Dishman Mica 0257 University Rd Pres -16th to 24th Stormwater Projects 0193 Effectiveness Study 0198 Sprague, Park to University LID 0199 Havana -Yale Diversion 0200 Ponderosa Surface Water Diversion FHWA - STP(U) FMSIB COSY COSY COSY COSY COSY 12/31/18 07/31/18 12/31/18 12/31/18 TBD 05/31/17 05/31/17 12/01/17 Dept of Ecology 06/30/17 Dept of Ecology 03/01/18 Dept of Ecology 10/31/18 Dept of Ecology 10/31/18 3 90 0 5 0 0 80 50 10 85 30 35 35 $ 276,301 $ 1,327,781 $ 51,619 $ 1,710,000 $ 250,000 67,000 48,000 53,000 600,000 20,000 20,000 20,000 TRAFFIC Specific Studies The Central Valley School District has begun the traffic analysis for a third high school that is planned to be located about 1.5 miles south of 1-90 along Henry Road under the jurisdiction of Spokane County. The proposed high school is designed for 1,600 students. Development Projects The traffic review of the Meadows @ Plantes Ferry, a 33 lot subdivision on N Meyhew Road was appealed by Prairie Land Rescue. Traffic staff prepared responses to the appeal and testified before the Hearing Examiner on April 27, 2017. The Hearing Examiner will publish a decision in about three weeks after the hearing. Traffic staff continues to assist the Economic Development Division with the Northeast Industrial Planned Action Ordinance Study. PLANNING AND GRANTS Draft 2018-2023 Six Year Transportation Improvement Program (TIP) Engineering and Economic Development staff worked to prepare the DRAFT Six year TIP for the Administrative Report scheduled for the May 16th, 2017 City Council meeting. The City is required by RCW 35.77.010 to prepare and, after holding a public hearing, adopt a revised and extended comprehensive transportation program for the ensuing six calendar years. This plan must be submitted to the Washington State Department of Transportation by July 1st each year. 4