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17-068.00 Evco Sound: City Hall Council Chambers
i1-D(o AGREEMENT FOR SERVICES Evco Sound and Electronics,Inc THIS AGREEMENT is made by and between the City of Spokane Valley,a code City of the State of Washington,hereinafter"City,"and Evco Sound and Electronics,Inc.,hereinafter"Consultant,"jointly referred to as"Parties." IN CONSIDERATION of the terms and conditions contained herein,the Parties agree as follows: 1. Work to Be Performed. Consultant shall provide all labor, services, and material to satisfactorily complete the Scope of Services,attached as Exhibit A. A. Administration. The City Manager or designee shall administer and be the primary contact for Consultant. Prior to commencement of work, Consultant shall contact the City Manager or designee to review the Scope of Services,schedule,and date of completion. Upon notice from the City Manager or designee, Consultant shall commence work, perform the requested tasks in the Scope of Services,stop work,and promptly cure any failure in performance under this Agreement. B. Representations. City has relied upon the qualifications of Consultant in entering into this Agreement. By execution of this Agreement, Consultant represents it possesses the ability, skill, and resources necessary to perform the work and is familiar with all current laws, rules, and regulations which reasonably relate to the Scope of Services. No substitutions of agreed-upon personnel shall be made without the prior written consent of City. Consultant represents that the compensation as stated in paragraph 3 is adequate and sufficient for the timely provision of all professional services required to complete the Scope of Services under this Agreement. Consultant shall be responsible for the technical accuracy of its services and documents resulting therefrom, and City shall not be responsible for discovering deficiencies therein. Consultant shall correct such deficiencies without additional compensation except to the extent such action is directly attributable to deficiencies in City-furnished information. C. Standard of Care. Consultant shall exercise the degree of skill and diligence normally employed by professional consultants engaged in the same profession, and performing the same or similar services at the time such services are performed. D. Modifications. City may modify this Agreement and order changes in the work whenever necessary or advisable. Consultant will accept modifications when ordered in writing by the City Manager or designee, so long as the additional work is within the scope of Consultant's area of practice. Compensation for such modifications or changes shall be as mutually agreed between the Parties. Consultant shall make such revisions in the work as are necessary to correct errors or omissions appearing therein when required to do so by City without additional compensation. 2. Term of Contract. This Agreement shall be in full force and effect upon execution and shall remain in effect until completion of all contractual requirements have been met as determined by City. Consultant shall complete its work by July 31, 2017, unless the time for performance is extended in writing by the Parties. Either Party may terminate this Agreement for material breach after providing the other Party with at least New City Hall Council Chambers sound and AV systemPage 1 of 6 10 days'prior notice and an opportunity to cure the breach. City may,in addition,terminate this Agreement for any reason by 10 days' written notice to Consultant. In the event of termination without breach, City shall pay Consultant for all work previously authorized and satisfactorily performed prior to the termination date. 3. Compensation. City agrees to pay Consultant $238,051.61, (which includes Washington State Sales Tax if any is applicable) as full compensation for everything done under this Agreement, as set forth in Exhibit B. Consultant shall not perform any extra, further, or additional services for which it will request additional compensation from City without a prior written agreement for such services and payment therefore. 4. Payment. Consultant shall be paid monthly upon presentation of an invoice to City. Applications for payment shall be sent to the City Finance Department at the below-stated address. City reserves the right to withhold payment under this Agreement for that portion of the work(if any)which is determined in the reasonable judgment of the City Manager or designee to be noncompliant with the Scope of Services, City standards, City Code, and federal or state standards. 5.Notice. Notices other than applications for payment shall be given in writing as follows: TO THE CITY: TO THE CONSULTANT: Name: Christine Bainbridge, City Clerk Name: Evco Sound and Electronics,Inc. Phone: (509)921-1000 Phone: (509) 535-8718 Address: 11707 East Sprague Ave., Suite 106 Address: 3511 E. Trent Spokane Valley,WA 99206 Spokane, WA 99202 (After September 1,2017: 10210 East Sprague Avenue Spokane Valley, WA 99206) 6. Applicable Laws and Standards. The Parties, in the performance of this Agreement, agree to comply with all applicable federal, state, and local laws and regulations. Consultant warrants that its designs, construction documents,and services shall conform to all federal, state,and local statutes and regulations. 7. Certification Regarding Debarment, Suspension, and Other Responsibility Matters — Primary Covered Transactions. A. By executing this Agreement, the Consultant certifies to the best of its knowledge and belief that it and its principals: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; 2. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,making false statements,or receiving stolen property; 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses New City Hall Council Chambers sound and AV systemPage 2 of 6 enumerated in paragraph(A)(2)of this certification;and 4. Have not within a three-year period preceding this application/proposal had one or more public transactions(federal, state,or local)terminated for cause or default. B. Where the prospective primary participant is unable to certify to any of the statements in this certification,such prospective participant shall attach an explanation to this Agreement. 8. Relationship of the Parties. It is understood and agreed that Consultant shall be an independent contractor and not the agent or employee of City,that City is interested in only the results to be achieved, and that the right to control the particular manner,method, and means in which the services are performed is solely within the discretion of Consultant. Any and all employees who provide services to City under this Agreement shall be deemed employees solely of Consultant. The Consultant shall be solely responsible for the conduct and actions of all its employees under this Agreement and any liability that may attach thereto. 9. Ownership of Documents. All drawings, plans, specifications, and other related documents prepared by Consultant under this Agreement are and shall be the property of City, and may be subject to disclosure pursuant to chapter 42.56 RCW or other applicable public record laws. The written, graphic, mapped, photographic, or visual documents prepared by Consultant under this Agreement shall, unless otherwise provided, be deemed the property of City. City shall be permitted to retain these documents, including reproducible camera-ready originals of reports,reproduction quality mylars of maps,and copies in the form of computer files, for the City's use. City shall have unrestricted authority to publish, disclose, distribute, and otherwise use,in whole or in part,any reports,data,drawings, images,or other material prepared under this Agreement, provided that Consultant shall have no liability for the use of Consultant's work product outside of the scope of its intended purpose. 10.Records. The City or State Auditor or any of their representatives shall have full access to and the right to examine during normal business hours all of Consultant's records with respect to all matters covered in this Agreement. Such representatives shall be permitted to audit, examine, make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, and record of matters covered by this Agreement for a period of three years from the date final payment is made hereunder. 11.Insurance. Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by Consultant,its agents,representatives,employees,or subcontractors. A. Minimum Scope of Insurance. Consultant shall obtain insurance of the types described below: 1. Automobile liability insurance covering all owned, non-owned, hired, and leased vehicles. Coverage shall be written on Insurance Services Office(ISO)form CA 00 01 or a substitute form providing equivalent liability coverage. 2.Commercial general liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises,operations,stop-gap independent contractors and personal injury, and advertising injury. City shall be named as an additional insured under Consultant's commercial general liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO CG 20 26. 3. Workers' compensation coverage as required by the industrial insurance laws of the New City Hall Council Chambers sound and AV systemPage 3 of 6 State of Washington. B. Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 1. Automobile liability insurance with a minimum combined single limit for bodily injury and property damage of no less than $1,000,000 per accident. 2. Commercial general liability insurance shall be written with limits no less than $1,000,000 for each occurrence, and$2,000,000 for general aggregate. C.Other Insurance Provisions. The policies are to contain,or be endorsed to contain,the following provisions for automobile liability and commercial general liability insurance: 1. Consultant's insurance coverage shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by City shall be in excess of Consultant's insurance and shall not contribute with it. 2.Consultant shall fax or send electronically in.pdf format a copy of insurer's cancellation notice within two business days of receipt by Consultant. 3. If Consultant maintains higher insurance limits than the minimums shown above, City shall be insured for the full available limits of commercial general and excess or umbrella liability maintained by Consultant, irrespective of whether such limits maintained by Consultant are greater than those required by this Agreement or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by Consultant. 4. Failure on the part of Consultant to maintain the insurance as required shall constitute a material breach of the Agreement, upon which the City may, after giving at least five business days' notice to Consultant to correct the breach, immediately terminate the Agreement, or at its sole discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to City on demand, or at the sole discretion of the City, offset against funds due Consultant from the City. D.Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.Best rating of not less than A:VII. E. Evidence of Coverage. As evidence of the insurance coverages required by this Agreement, Consultant shall furnish acceptable insurance certificates to the City Clerk at the time Consultant returns the signed Agreement, which shall be Exhibit C. The certificate shall specify all of the parties who are additional insureds, and shall include applicable policy endorsements, and the deduction or retention level. Insuring companies or entities are subject to City acceptance. If requested, complete copies of insurance policies shall be provided to City. Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions, and/or self-insurance. 12. Indemnification and Hold Harmless. Consultant shall, at its sole expense, defend, indemnify, and hold harmless City and its officers,agents,and employees,from any and all claims,actions, suits, liability, loss, costs, attorney's fees, costs of litigation, expenses, injuries, and damages of any nature whatsoever relating to or arising out of the wrongful or negligent acts, errors, or omissions in the services provided by New City Hall Council Chambers sound and AV systemPage 4 of 6 Consultant, Consultant's agents, subcontractors, subconsultants, and employees to the fullest extent permitted by law, subject only to the limitations provided below. Consultant's duty to defend, indemnify, and hold City harmless shall not apply to liability for damages arising out of such services caused by or resulting from the sole negligence of City or City's agents or employees pursuant to RCW 4.24.115. Consultant's duty to defend, indemnify, and hold City harmless against liability for damages arising out of such services caused by the concurrent negligence of (a) City or City's agents or employees, and (b) Consultant, Consultant's agents, subcontractors, subconsultants and employees, shall apply only to the extent of the negligence of Consultant,Consultant's agents,subcontractors,subconsultants,and employees. Consultant's duty to defend, indemnify, and hold City harmless shall include, as to all claims, demands, losses, and liability to which it applies, City's personnel-related costs, reasonable attorneys' fees, the reasonable value of any services rendered by the office of the City Attorney,outside consultant costs,court costs, fees for collection, and all other claim-related expenses. Consultant specifically and expressly waives any immunity that may be granted it under the Washington State Industrial Insurance Act, Title 51 RCW. These indemnification obligations shall not be limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable to or for any third party under workers' compensation acts, disability benefit acts, or other employee benefits acts. Provided, that Consultant's waiver of immunity under this provision extends only to claims against Consultant by City, and does not include, or extend to, any claims by Consultant's employees directly against Consultant. Consultant hereby certifies that this indemnification provision was mutually negotiated. 13.Waiver. No officer,employee,agent,or other individual acting on behalf of either Party has the power, right,or authority to waive any of the conditions or provisions of this Agreement. A waiver in one instance shall not be held to be a waiver of any other subsequent breach or nonperformance. All remedies afforded in this Agreement or by law shall be taken and construed as cumulative and in addition to every other remedy provided herein or by law. Failure of either Party to enforce at any time any of the provisions of this Agreement or to require at any time performance by the other Party of any provision hereof shall in no way be construed to be a waiver of such provisions nor shall it affect the validity of this Agreement or any part thereof. 14. Assignment and Delegation. Neither Party may assign, transfer, or delegate any or all of the responsibilities of this Agreement or the benefits received hereunder without prior written consent of the other Party. • 15. Subcontracts. Except as otherwise provided herein, Consultant shall not enter into subcontracts for any of the work contemplated under this Agreement without obtaining prior written approval of City. 16. Confidentiality. Consultant may, from time-to-time, receive information which is deemed by City to be confidential. Consultant shall not disclose such information without the prior express written consent of City or upon order of a court of competent jurisdiction. 17. Jurisdiction and Venue. This Agreement is entered into in Spokane County, Washington. Disputes between City and Consultant shall be resolved in the Superior Court of the State of Washington in Spokane County. Notwithstanding the foregoing, Consultant agrees that it may, at City's request, be joined as a party in any arbitration proceeding between City and any third party that includes a claim or claims that New City Hall Council Chambers sound and AV systemPage 5 of 6 arise out of, or that are related to Consultant's services under this Agreement. Consultant further agrees that the Arbitrator(s)' decision therein shall be final and binding on Consultant and that judgment may be entered upon it in any court having jurisdiction thereof. 18. Cost and Attorney's Fees. The prevailing party in any litigation or arbitration arising out of this Agreement shall be entitled to its attorney's fees and costs of such litigation(including expert witness fees). 19. Entire Agreement. This written Agreement constitutes the entire and complete agreement between the Parties and supersedes any prior oral or written agreements. This Agreement may not be changed, modified,or altered except in writing signed by the Parties hereto. 20.Anti-kickback. No officer or employee of City,having the power or duty to perform an official act or action related to this Agreement shall have or acquire any interest in this Agreement, or have solicited, accepted,or granted a present or future gift,favor, service,or other thing of value from any person with an interest in this Agreement. 21. Business Registration. Prior to commencement of work under this Agreement, Consultant shall register with the City as a business if it has not already done so. 22. Severability. If any section,sentence,clause,or phrase of this Agreement should be held to be invalid for any reason by a court of competent jurisdiction,such invalidity shall not affect the validity of any other section, sentence,clause,or phrase of this Agreement. 23. Exhibits. Exhibits attached and incorporated into this Agreement are: A. Scope of Services B. Fee proposal C. Insurance Certificates '' ( 'tom The Parties have executed this Agreement this 2 5 day of t , 2017. CITY OF SPOKANE VALLEY Consultant: ia �v 0 SoaNJ ,/ .IecTroHic3 rk Calhoun, City Manager By: Its: Authorized Representative ATTEST: �"� Christine Bainbridge,City Clerk p.APPROVE TO FORM:J Offic:d the Ci orney New City Hall Council Chambers sound and AV systemPage 6 of 6 EXHIBIT A-SCOPE OF WORK SECTION 16770-SOUND AND AV SYSTEMS PART 1—GENERAL PROVISIONS A. Work under this contract includes all labor, materials,tools,transportation services, supervision, coordination, etc., necessary to complete the installation of the sound and Audio Visual (AV) systems, as described in these specifications and illustrated on the associated drawings. The systems include the following major items: 1. Complete sound reinforcement and AV systems including speakers, amplifiers, processors, switchers, mixers, outboard processing equipment, and other related equipment. 2. Cables and control wiring. 3. Equipment rack(s). 4. Control equipment. 5. All networked AV systems will be on the City network. VLANs will be provided as needed by the City. B. The Contractor shall also provide: 1. Verification of dimensions and conditions at the job site. 2. Preparation of submittal information. 3. Installation pursuant to the contract documents, manufacturer's recommendations, and all applicable code requirements. 4. Initial tests and adjustments, written report, and documentation. 5. Instructions for operating personnel; preparation of user manuals. 6. Maintenance services; warranty. RESPONSIBILITY AND RELATED WORK A. The Contractor will have a two week window in which to relocate, integrate and test the owner-provided equipment. Close coordination is required between the Contractor, the owner and other building trades. Page 1 of 27 B. The Contractor shall meet the adopted construction schedule and attend weekly project meetings. The substantial completion date is currently anticipated to be August 31, 2017, but may be moved up depending on a number of factors. C. Coordinate work with the owner, general and electrical subcontractors, and the scheduled work of other trades. D. The Contractor shall be responsible for supplying specialty boxes to the electrical contractor for installation if required. E. Conduit; wireways; floor, wall, pull, and junction boxes; and AC power circuits and ground wiring to the project will be provided by the electrical subcontractor. This shall not, however, relieve the Contractor from responsibility for a complete working system, and coordination with the electrical contractor is required to achieve a proper conduit system. F. AC power shall be distributed within the sound and AV system racks by the sound and AV system installer. G. Contractor shall supply accessories and minor equipment needed for a complete system, even if not specifically mentioned herein or on the drawings, without claim for additional payment. H. The Contractor shall be responsible for providing a complete working system pursuant to the specifications and drawings. Any discrepancies shall be brought to Architects West,the architect on the project, including part numbers or quantities before bid. Failure to provide such notification shall preclude a claim for additional payment. I. Obtain all permits necessary for the execution of any work pertaining to the installation, or any operation by the owner. J. Execute all work pursuant to the National Electric Code, the National Electrical Safety Code, and all applicable local and state codes,ordinances, and regulations. If a conflict develops between the contract documents and the appropriate codes, and which is reported to the architect prior to bid opening, Architects West will prepare the necessary clarification. Where a conflict is reported after contract award, propose a resolution of the conflict and, upon approval, perform work. REFERENCES A. National Fire Protection Association (N.F.P.A.). B. National Electrical Code (N.E.C.). Page 2 of 27 C. American National Safety Institute (A.N.S.I.). . D. Electronics Industries Association (E.I.A.). E. Sound System Engineering(2nd Edition), Davis and Davis, Howard W.Sams, 1987. F. Audio System—Design and Installation, Giddings, Howard W.Sams, 1990. G. Related Requirements: All provisions of the Contract, including Division 1, apply to work specified in each section of this Division 16. Section 16010: Electrical—General. Section 16110: Raceway System. Section 16120: Wire and Cable. Section 16134: Outlet Boxes. Section 16147: Device Boxes. Section 16700: Signal and Communications Systems. Section 16741: Sound Systems. SYSTEMS DESCRIPTION A. Sound Reinforcement System. 1. The sound reinforcement system shall consist of the following: a. Integrate the owner's wireless microphone systems into the Council Chambers sound system. b. Provide an interface to owner's telephone system for distribution of the Council meeting audio and owner's background music source (switch selectable) to the music on-hold input of the telephone system. B. AV System. 1. The AV system shall consist of the following: a. The AV system shall consist of several different HDMI and VGA video input locations that can be routed as desired to 8 to 10 different display locations. There shall be video inputs at the Clerk's desk, the podium, and from the Page 3 of 27 owner's existing production switcher. There shall be video displays in several locations in the chambers with locations to be determined. The lobby shall have two displays with the ability to route any desired video to these displays. At the core of the system shall be a 16 input, 16 output high resolution video switcher. This switcher shall also provide video to the production switcher and to two other peripheral rooms in the building. The integrated control system shall provide control of the AV system, along with full control and recall-ability of the sound system. b. Contractor shall provide products as specified. Substitution is allowed only if a specified product becomes unavailable. Refer to the Substitutions paragraph within these specifications. SUBMITTALS A. Submit all shop drawings and submittals pursuant to project standards. Quantities listed herein are the minimum required of Contractor. B. Shop drawings and submittal data shall contain sufficient information to describe the work to be performed. Drawings shall be executed at an appropriate scale, not smaller than 1/8" = 1'0". Submit one reproducible shop drawing set and six blueline sets of drawings; submit six copies of catalog data sheets(8-1/2"x 11') NEATLY BOUND IN SETS. Submit all shop drawing information at the same time. Information shall include but not necessarily be limited to: 1. Wiring diagrams. Complete, detailed wiring diagrams for all systems, based on the contract documents and detailed wiring of connections, both at equipment and between equipment racks and wiring in conduit. 2. Loudspeaker locations, loudspeaker type, video display locations and types, mounting/rigging methods, and total speaker and display assembly weight. 3. Drawings describing fabrication of consoles, enclosures, supports, tables, etc. 4. Location of all equipment within racks, consoles,touch panels wall or on tables, with dimensions, wire routing and cabling within housings; AC power outlet and terminal strip locations. Page 4 of 27 5. Custom Plates. Provide complete shop drawings on custom fabricated plates or panels. Drawings to include dimensioned locations of components, component types, engraving information, and plate material and color. 6. Schematic drawings of any custom circuitry or equipment modifications, including connector pinouts and component lists. 7. A material list of all equipment shall be furnished arranged in specification order. This list shall be followed by catalog data sheets, arranged in specification order, of all equipment to be furnished. Where a data sheet shows more than one product, indicate the model being proposed with an arrow or other appropriate symbol. Failure to provide the submittal material arranged in the same order as the specification material shall result in submittal rejection. C. Final inspection Notification Report. Two copies of a typed, neatly prepared checkout report for each piece of equipment and the entire system shall be prepared and submitted; it shall include: 1. A complete listing of every piece of equipment, the date it was tested and by whom, the results and date re-tested (if failure occurred during any previous tests). 2. The final report shall indicate that every device tested successfully. 3. A performance test report indicating that the system meets all of the installer's testing requirements. D. Contract close-out submittals: 1. Keep a complete set of drawings on the job, note any changes made during installation, and submit one corrected set of reproducible drawings showing work as installed. 2. Submit the following data for review, prepared as indicated, at least one week prior to acceptance testing (exceptions noted): a. System Reference Manual. Furnish three copies in binders, sized to hold the material. Provide tabular dividers with permanent legends for the following sections: (1) System operation and instructions. Prepare a complete and typical procedure for the operation of the equipment as a system, organized by subsystem Page 5 of 27 or activity. This procedure shall describe the operation of all system capabilities. Assume the intended reader of the manual to be technically inexperienced and unfamiliar with this facility. (2) A list of all equipment, indicating manufacturer, model, serial number, and equipment rack location. Update following acceptance testing, if changed. (3) As-built wiring diagrams and system block diagrams. A list of settings of all semi-fixed controls and speaker information as applicable. Update following acceptance testing. (4) Photographically-reproduced schematic wiring diagrams of each major sub-system, based on the as-built documentation, at a reduced scale which is easy to handle but fully legible. Maintenance instructions, including installer's maintenance phone number(s)and hours;maintenance schedule; description of products recommended or provided for maintenance purposes; and instructions for the proper use of these products. (5) Any other pertinent data generated during the project or required for future service. QUESTIONS Submit questions about the drawings and specifications to the engineer in writing. Replies will be issued to all bidders of record as addenda to the drawings and specifications and will become part of the Contract Documents. The engineer and owner will not be responsible for oral clarification. Questions received less than 72 hours before the bid opening will not be answered. SUBSTITUTIONS A. Request for substitutions shall be submitted using the form contained in this document package. Requests shall be submitted to the engineer no later than one week before the bid opening. Confirmation of the acceptance of substitutions shall be issued to all bidders of record as addenda to the drawings and specifications and shall become part of the Contract Documents. The engineer and owner will not be responsible for oral clarification. Page 6 of 27 A. Substitutions after bid award shall only be considered when a product becomes unavailable through no fault of the Contractor. B. Document each request with complete data substantiating compliance of proposed substitution with Contract Documents. QUALITY ASSURANCE: A. Qualifications of Experience. The following criteria shall be used as a standard for judging installation qualification and project experience: 1. Installing Contractor to have previously installed jobs of similar magnitude completed within the last seven years. Similar magnitude includes: equal or larger venue size, system cost, and complexity. Provide evidence of at least three such completed job within 100 miles of Spokane for inspection by the owner and engineer. Information to include project scope, system description, and system cost. 2. Installing Contractor to have at least five years of experience with equipment and systems of the types specified. 3. The installing Contractor shall be able to provide on-site service within 4 hours of a service call.The Contractor shall be a franchised dealer and authorized service facility for the major brands specified. Companies not meeting these requirements listed above will be deemed by the City as not responsible bidders. 4. To qualify as a bidder, the installation shall be made by a licensed and bonded contractor holding a valid Electrical Contractor's License and Administrator's Certificate as prescribed by the state of Washington. All work covered by this specification is to be performed by a holder of a current state of Washington Specialty Electrician for limited energy systems. 5. The installing Contractor shall have staffing and computer systems to produce acceptable quality shop drawings and project record documents. Schematic diagrams, speaker location, orientation, rigging, fabrication, and layout details to be produced using AutoCAD 2014 or newer. 6. The Contractor shall employ individuals with advanced training in the proper installation of high level speaker systems and AV control systems. Page 7 of 27 B. Contractor Qualification Submittals. Submittals for qualification must include all of the following: 1. A description of the installing Contractor's fulfillment of qualifications and experience in all areas listed in the prior section A, under Quality Assurance. 2. A brief company description outlining company history including how long the company has been in business, the number of personnel employed, etc. 3. Representative project list. Include a project description and a reference point of contact. 4. Samples of project documentation. Include schematic diagrams, speaker orientation and rigging details, panel fabrication details, and any other applicable documentation. 5. Contractors who are approved by addenda may submit pricing as an alternate. PROJECT CONDITIONS A. Verify all conditions on the jobsite applicable to this work. Notify the architect in writing of discrepancies, conflicts, or omissions promptly upon discovery. B. The drawings diagrammatically show cables, conduit, wiring, and arrangements of equipment fitting the space available without interference. If conditions exist at the jobsite which make it impossible to install work as shown, recommend solutions and/or submit drawings to the architect for approval, showing how the work may be installed. ACCEPTANCE TESTING A. Upon completion of installation and initial tests and adjustments specified in Part 3,acceptance testing shall be performed by the architect's engineer or representative. B. Provide personnel familiar with all aspects of the system to assist during acceptance testing in accordance with Part 3 of this specification. C. The process of acceptance testing the system may necessitate moving and adjusting certain component parts; perform such adjustments without claim for additional payment. Page 8 of 27 WARRANTY A. Installer shall warrant equipment to be free of defects in materials and workmanship for not less than one year after date of substantial completion. Defects occurring in labor or materials within the one-year warranty shall be rectified by replacement or repair. Within the warranty period, provide answers to service calls and requests for information within a 4-hour period, and repair or replace any faulty item within a 72- hour period without charge, including parts and labor. B. This warranty shall not void specific warranties issued by manufacturers for greater periods of time, nor shall it void any rights guaranteed to the owner by law. C. Contractor to provide owner with exact beginning and ending dates of the warranty period. Include the name of the person to call for service with a telephone number. This information to be part of project record drawings. PART 2—PRODUCTS ACCEPTABLE MANUFACTURERS A. Model numbers and manufacturers included in this specification are listed as a standard of quality. Equivalent substitutions may be allowed. Any proposed substitutions shall meet all specifications of the specified equipment. B. Other qualified manufacturers may be considered, subject to approval by owner and engineer, after review of complete technical data. C. These specifications are based upon the system components as manufactured by Crestron control and input devices, TOA and JBL Professional Loudspeakers, QSC Audio Amplifiers, QSC Integral Signal Processing,Yamaha mixing consoles,Shure Brothers Microphone Systems, and other ancillary products. GENERAL A. All equipment and materials shall be new, and shall conform to applicable UL, CSA, and ANSI provisions. Care should be exercised during installation to prevent scratches, dents, chips, etc. B. Regardless of the length or completeness of the descriptive paragraph herein, each device shall meet all of its published manufacturer's specifications. Verify performance as required. Where two or more acceptable products are listed,the installer may use either at his option. Page 9 of 27 C. Install all rack mounted equipment with black 10-32 button head machine screws with Allen drive or stainless steel 10-32,oval head machine screws, Phillips drive. D. Provide shaft locks or security covers on all non-user operated equipment having front panel controls. Install this equipment at the conclusion of acceptance testing as described in Part 3. E. Provide engraved labels at the front and rear of all signal processing equipment mounted in racks. Mount labels on the equipment and attach in a neat, plumb, and permanent manner. Embossed labels will not be accepted. Provide engraved labels at the rear only of equipment mounted in furniture consoles. F. Custom rack panels shall be 1/8" thick aluminum, standard EIA sizes, brushed black anodized finish unless otherwise noted. (Brush in direction of aluminum grain only.) Custom connector plates (speaker, microphone, etc.) are typically stainless steel; however, it is installer's responsibility to verify plate finish with the architect. Plastic plates shall not be accepted. G. All engraving shall be 1/8" block sans serif characters unless noted otherwise. On dark panels or pushbuttons, letters shall be white; on stainless steel brushed natural aluminum plates, or light-colored pushbuttons, letters shall be black. H. Mount trim potentiometers,custom circuit cards, relays,and transformers (except large 70V units) in shielded enclosures, and mark their function and connections with engraved labels. I. Pursuant to IEC-268 standard, all XLR connectors shall be wired pin 2 high, pin 3 low, and pin 1 shield. EQUIPMENT SUPPLIER A. All sound and AV system equipment as specified shall be supplied and installed by authorized factory distributors. B. All components and materials supplied to be new, of the manufacturer's latest model, and accompanied by full manufacturer's warranty. C. Single Source Responsibility. Provide material produced by a single manufacturer for each type of material or equipment item. D. The sound reinforcement and AV system contractor shall furnish and install all materials, even though not specifically mentioned herein, which are necessary for the proper implementation of the system so that the Page 10 of 27 system shall perform the functions listed herein in compliance with all the specified requirements. Only race way and wire pulling can be sub bid out of this section. System supplier is responsible for system wire and installing all devices. QUALITY ASSURANCE Manufacturer's Qualifications Firm (material producer) with more than three years of production experience, whose published literature clearly indicates general compliance of products with requirements of this section. PART 3—PRODUCTS MATERIALS . The speaker system shall be constant voltage and provide for even distribution of sound throughout the facility and as indicated on the drawings. The AV system shall be professional quality and provide video distribution, selectivity, recording, broadcast capabilities and ease of use for the end user. A. Speakers. 1. Council Room mid/high frequency speakers. a. System type: Modular compact two-way full range. b. Frequency Response: 70—20,000Hz. c. Sensitivity: 97 dB SPL 1w/1m in 45-degree mode. d. Power handling: 200 watts continuous, 600 watts peak. e. Transducers:4-4.72" LF cone, 12-1.0"direct radiating dome tweeters. f. TOA HX-5B (BLACK). Provide wall-mounting hardware and safety cables with attachment points, TOA HY-PF1B flying hardware. Quantity and location as shown on the drawings. g. Successful contractor shall provide within their submittal an EASE model of their design. 2. Council Chambers low frequency speakers. a. System type: Subwoofer. b. Frequency Response: 40—1.2 kHz. Page 11 of 27 c. Sensitivity: 90 dB SPL. d. Power Handling: 600 watts continuous. e. Transducers: 12" high power subwoofer. f. TOA FB-120B (BLACK). Provide flying hardware and safety cables with attachment points,TOA HY-PF1B (BLACK)flying hardware. Quantity two. 3. Council and Conference Room Ceiling Speakers. a. System type: Two-way full range coaxial speaker system. • b. Frequency response: 55-20,000Hz. c. Power Handling: 150 watts program, 75 watts continuous. d. Transducer: 6.5" LF with a 1" soft dome w/dampening, ferrofluid-cooled. e. JBL Control 47C/T with speaker with MTC-47NC new construction bracket for hard lid areas. Quantity as shown on the drawings. 4. Lobby Surface Wall Speakers. a. System type: Two-way full range speaker system. b. Frequency Response: 45-20,000Hz. c. Power Handling: 240 watts program, 90 watts continuous. d. Transducer: 8" LF with a 1" PEI diaphragm tweeter w/fluid cooling. e. JBL Control 28-1 with speaker with integral mounting hardware. Quantity as shown on the drawings. 5. Control room monitor speakers. a. System type: Two-way full range studio monitor speaker system. b. Frequency Response: 37-24kHz. c. Power Amplifier: 56 watts Class D low frequency and high frequency. Page 12 of 27 d. Transducer: 8" LF with a HF 1" soft dome tweeter. e. JBL LSR308 powered studio monitor speaker. Quantity two. B. Digital Signal Processor Base Bid. 1. System type: Modular Integrated System Platform with Dante. 2. On-board slots accommodating all Q-SYS I/O cards. Quantity eight. 3. QSC Core 500i card cage. Quantity one. 4. QSC CIML4 input cards. Quantity two. 5. QSC COL4 output cards. Quantity two. 6. QSC CODP4 4 channel dataport cards. Quantity two. 7. QSC CDN64 Dante card. Quantity one. 8. QSC DPC-6 dataport cables. Quantity four. 9. QSC CR1 Card riser filler plate. Quantity one. 10. Pakedge S3-24P-01-US 24 PoE+gigabit switch. Quantity one. C. Amplifiers. 1. 70-volt distributed speaker systems amplifiers. a. Power Handling: 220 watts per channel 70 volt, with dataports and 250 watts per channel 70 volt bridged mode. b. Frequency Response: 20-20kHz. c. Signal to Noise Ratio: -100dB. d. QSC CX204V, Council Chambers, quantity as shown on drawings. e. QSC SPA2-60 Conference Room N104. quantity as shown on the drawings. 2. Amplifier Council Chambers main line arrays. a. Power handling: 1,200 watts per channel 8 ohms x 4. b. Frequency Response: 20-20kHz c. Signal to Noise Ratio: -101dB. Page 13 of 27 d. QSC CDX4.6Q quantity as shown on the drawings. D. Sound and AV cable/hardware. 1. Jacketed full range distributed speaker cable, West Penn 224, 16 AWG UTP. 2. Jacketed full range and sub-woofer line array speaker cable, West Penn 227, 12 AWG UTP. 3. Jacketed CAT6 Dante cable,West Penn 4246, 22 AWG, CAT6 cable. 4. Jacketed microphone and line level cable, West Penn 291 and 454, 22 AWG STP locations as shown on the drawings. 5. Crestron DM-CBL-8G-P Digital Media 8G+ plenum cable. 6. Dais input plate: Provide a single gang input plate with one-XLR female mic input. 7. Provide a two gang record output plate for Council meeting recording located at the Clerk's desk with quantity two -3.5mm record output receptacles with Extron ASA141 balanced to unbalanced audio transformers. 8. Floor pockets. a. Provide tie line receptacles in audience floor pockets provided by others with one-XLR female and one XLR male at each location shown on the drawings. 9. Provide quantity. One RDL RU-MLD4T 1X4 mic/line distribution amplifier located in the equipment rack. Provide RU-RA3A 1RU rack mount hardware, PS-24AS power supply and quantity. Two - AMS-HR6 receptacle mounting panel for a patchable press feed and connectivity to floor box tie line locations. Provide connectors pursuant to bid drawings. 10. Provide proper summing of stereo unbalanced audio signals to balanced mono using an Extron ASA141 stereo to mono balancing transformer. Quantity as required. 11. Provide a logic controlled relay to accomplish switching the owner's telephone music on-hold input between standard music on hold and Council meeting audio. RDL ST-LCR2 logic controlled relay with PS-24AS power supply. Refer to system drawings. Page 14 of 27 12. Clerk's mixer location equipment rack location: Provide one pair- rack rails shall be Lowell Model RRTF-7. The rails shall be fabricated from 11 gauge steel and have a black powder epoxy finish. Each rail shall measure seven rack units and be tapped on one side to accept threaded 10-32 screws. The rails shall also feature a printed scale showing rack unit increments. Rails shall be cut to 4RU length and mounted per design drawings. C. Microphone. 1. Wireless microphone. a. Incorporate the owner's 16 existing Shure MXW desktop gooseneck wireless microphone systems and four Shure MXW wireless boundary microphones into the sound system configuration. (Mixture of up to 16 MXW wireless mics shall be paired and operational at any given time). b. Shure MXWAPT8 8 channel wireless access point, provide quantity three. 2. Wired microphone. a. Provide and install a podium microphone, Shure model MX418SE/C. Coordinate with podium supplier. D. RF Assistive listening. 1. Provide an assistive-listening system for use in the Council meeting room. 2. Transmitter shall have two mixing audio input channels and one mixed-signal output with the capability of 57 selectable channels. Listen model LT-800-216 with LA-326 rack mount kit and LA-124 remote antenna. Provide quantity one each. 3. Receivers shall DSP SQ noise reduction technology and be frequency agile. Quantity five - Listen model LR-4200-216 receiver with LA-401 ear speaker. Provide with quantity two-LA-430 Neck Loops and Qty. 2- LA-423 four-port chargers. E. Mixers. 1. Council Chamber mixers. Incorporate the owner's Shure SCM-820 eight channel digital mixers to be located at the Clerk's desk equipment enclosure. Quantity three,as shown on the drawings. Page 15 of 27 2. Broadcast Video Control Room Mixer. Yamaha TF3 Digital Mixing Console Provide with Yamaha NY-64D Network card. Quantity one each. F. Equipment Cabinet. 1. Lowell LGR-4027 40RU, quantity two - ganged floor rack with quantity one pair-steel side panels LGR-4027S, quantity two-rear rack rails RRD-40, quantity two-leveling feet LL, quantity two-FW4- 7T quiet fan tops and quantity two.-Lowell ACS-1524 Power Strips. 2. Furman PL-PLUS-DMC equipment rack conditioned power(quantity one each). 3. Furman PL-Plus DMC, Clerk's Shure mixer equipment cabinet conditioned power(quantity one each). 4. Fill all unused spaces with blank or vent panels. G. Custom Video Switcher. 1. Fully modular and expandable 16x16 digital media matrix switcher. 2. Provides for complete management for SD, HD, UHD, 2K, 4K and computer signals with advanced HDCP support, EDID resolution management, CEC signal management USB signal routing, integrated ethernet switch, simultaneous 7.1 and stereo audio, H264 streaming and a full range of input and output types. 3. Custom Video Switcher shall be a Crestron DM-MD16X16-RPS. Provide quantity one. I. 4K Digital media receiver, Room controller. 1. Provide a controller and interface for an HD or 4K display a part of a complete digital media system. 2. Receiver/Controller shall be a Crestron DM-RMC-4K Scaler/Controller. Provide quantity nine for dais displays. J. Touch Screens. 1. Clerk's desk system control touch screen shall be Crestron TSW-1060 10" with Crestron TSW-1060-TTK-B-S base and C2G black patch cable. 2. Lobby wall mounted single gang touch screen shall be Crestron TPMC-3SMD. Page 16 of 27 3. Conference room N104 touch screen shall be 7" Crestron TSW-760. Touch screen shall be wall-mounted. 4. Quantity One Crestron TPMC-4SM touch screen (owner furnished) to be installed at reception desk. Provide quantity One. Crestron TTK-4SM-B-S table top kit. Connect to nearest IDF, PoE is required. This touch screen will control telephone audio for Council meetings on hold, lobby volume and future functions as directed by the programming scope. K. Control Processor. 1. Rack mountable 3-Series system control processor, expanded memory, integrated control ports, and optional control card expansion slots. 2. Control system shall be Crestron AV3. L. Digital Media Transmitter. 1. Remote input connection for 4K HDMI and VGA sources connecting to the input of a DM Switcher. 2. Digital Media Transmitter shall be Crestron DM-TX-4K-302-C. M. HDMI Transmitter. Single-gang mountable interface for an HD or 4K source for Clerk's desk. Crestron DM-TX-4K-100-1G. Provide quantity four at Clerk's desk. N. Transmitter-receiver power supply. 1. Provide a power supply capable of powering up to 16 PoDM powered devices,to be located in central equipment rack. 2. Power supply shall be Crestron DM-PSU-16. O. Meeting Room N212 presentation switcher. Switcher to interface with Council Chambers AV system and Room N212 AV system under a different contract. 1. Ultra-high definition presentation switcher for control room. 2. Presentation switcher shall be Crestron DMPS3-4K-150-C. P. HDMI to HDSDI SDI Converters 1. Converts HDMI to HDSDI, provides two outputs from single HDMI input. Page 17 of 27 2. HDMI to HDSDI converter shall be MA HAS. Provide quantity two. Q. Dais Displays. 1. Dais video distribution amplifiers shall be Altona AT-UHD-CAT-8 HDMI to HDBaseT distribution amplifiers. Provide quantity one. 2. Dais 4K/UHD HDMI over HDBaseT receiver with control and PoE shall be Altona AT-UHD-EX-70C-RX. Provide quantity eight. 3. Dais 4K digital scaler shall be Crestron DM-RMC-4K-SCALER-C. Provide quantity one. 4. Dais HDMI distribution amplifiers shall be Crestron HD-DA-2. Provide quantity one. 5. Dais displays shall be ASUS Ve198T 19" LED monitor. Provide quantity nine. To be mounted per design drawings. Dais displays shall be mounted with Chief Mfg. FTR100 small flat panel tilt wall mount. Mounting to be verified. 6. Dais cables shall be C2G-41363(quantity one)and C2G 42516 HDMI to DVI (quantity nine). R. Front wall, audience and lobby displays. 1. Front wall displays shall be Samsung DM82D with Chief XTM1U with single pole flat panel ceiling mount. Provide quantity two. 2. Mid-audience displays shall be Samsung ED75E with Chief XCM1U display mounts and XTM1U ceiling plates. Provide quantity two. 3. Lobby displays shall be Samsung DC55E with Chief LTM1U tilting wall mounts. Provide quantity two. S. Conference Room N104 table top Interface. Table top interface shall allow user accessible cable cubby with retractable cables that will connect to the Crestron DM transmitter. The cable cubby shall be an Extron Cable Cubby 700 (70-1046-02) with one each of the following accessories: 1. 60-1384-01 AC+USB 222 US (US two AC &two USB Outlets). 2. 70-1066-01 Retractor XL VGA.. 3. 70-1066-02 Retractor XL PC Audio. Page 18 of 27 4. 70-1066-04 Retractor XL HDMI. 5. 70-678-00 Retractor horizontal mounting bracket kit - For horizontal mounting applications. T. Owner Provided Equipment. 1. Quantity two - Sharp 80" displays with existing mounts to be installed in Conference Room N104 and Conference Room S212. 2. Quantity 1 - Crestron TPMC-4SM touch screen to be installed at reception desk. Provide quantity one Crestron TTK-4SM-B-S table top kit. Connect to nearest IDF, PoE is required. This touch screen will control telephone audio for Council meetings on hold, lobby volume and future functions as defined by the programming scope. 3. Quantity one - Denon DN-700R network scheduled recorder to be installed in the main equipment rack and connected to the new digital signal processor for recording purposes. 4. Quantity two -Sennheiser EW112G3 wireless lapel mic systems to be connected to owner provided Shure SCM820-DAN mixers at Clerk's desk via the Dante network using the analog inputs on the DSP. Provide quantity one-Sennheiser G3FrontKit4. Antennas shall be remotely mounted within the room connected to antenna combiner. 5. Shure MXW wireless microphone system using a combination of up to 16 desktop microphones or four MXW boundary microphones of. A maximum 16 channels of MXW shall be used at a time. Provide quantity three-Shure MXWAPT8 8 channel wireless access points. U. Digital Signage Player. Provide quantity two -Tightrope CAR-260 Carousel 260 Media Appliance PC with server license for up to five player connections. Locate in main equipment rack with connections to network switch within the scope of this work and video connection to Crestron DM switch. V. System Operation. Page 19 of 27 1. The system shall provide for the mixing, amplification and switching to allow for full bandwidth program material and articulate speech. 2. Speaker systems shall be a high quality and utilizing both a low and high impedance design depending upon area application. W. Performance Requirements. Provide even distribution of the sound throughout the Council Chambers, lobby and conference room areas. Provide equalization to provide uniform frequency response. X. Execution. 1. Coordinate work with other trades to avoid causing delays in construction schedule. 2. Mount equipment and enclosures plumb and square. Permanently installed equipment to be firmly and safely held in place. Design equipment supports to support loads imposed with a safety factor of at least three. Seismic bracing shall be installed on appropriate equipment where local codes require such installation. 3. Cover edges of cable pass-through holes in chassis, racks, boxes, etc.,with rubber grommets or Brady GRNY nylon grommets. 4. Crestron, Audio DSP programming and Dante Audio network configuration: All programming shall be done by manufacturer certified programmer for the specified products. Contractor shall be responsible for understanding the full scope of the design in order to guide the customer through all possibilities and options for control. Operation of all end-user interfaces shall be intuitive to the user. a. Contractor shall be responsible for coordinating a control system design meeting with the owner. The goals of this coordination are: 1. Design system control. 2. Design touch panel layouts. 3. Coordinate end-user training to meet the timeline of the installation schedule and to be prepared for first use of system. Page 20 of 27 irt b. Contractor shall be responsible to make changes to the control system, touch panel designs, and other system parameters as desired by the owner for a period of one year from substantial completion. 4. AC Power and Grounding. a. Coordinate final connection of power and ground wiring to racks. Hardwire power wiring directly to internal AC receptacles to ensure uninterrupted operation. b. Install 3-conductor, isolated ground, 15 A, 120 VAC outlets in the equipment rack. Provide a minimum of one spare duplex outlet in the rack. Label each outlet as to which AC circuit is feeding it and provide the same information in the circuit breaker panel. Y. Equipment Racks. 1. Mount equipment in racks and consoles and fully wire and test before delivery to job site. If field conditions prevent prior assembly or racks, notify engineer in writing that racks will be fabricated on site and the reasons for the charge. Internal wiring and outfitting of existing control room racks to match style and arrangement of new racks. 2. Provide ventilation adequate to keep temperature within the rack below 100 degrees F. Provide whisper type ventilation fan in each rack if temperature in or around rack rises above 100 degrees F with power on for five continuous hours. 3. Looking at the rack from the rear, locate AC power wiring on the left; line level audio, video, and RF wiring on the right. Panels or equipment mounted on the rear rack rails shall not block access to any front mounted components. Z. System Wiring. 1. Prevent and guard against electromagnetic and electrostatic hum. For line level audio signals, float cable shields at the output of source device. Shields not connected shall be folded back over cable jacket and covered with heat-shrink tubing. Do not cut off unused shields. 2. Exercise care in wiring; damaged cables or equipment shall not be accepted. Isolated cables of different signals or different levels; Page 21 of 27 and separate, organize, and route to restrict channel crosstalk or feedback oscillation in any amplifier section. Keep wiring separated into groups for microphone level circuits, line level circuits, loudspeaker circuits, and power circuits. 3. Make joints and connections with rosin-core solder or with mechanical connectors approved by the architect; where spade lugs are used, crimp properly with ratchet type tool. Spade lugs mounted on 22 gauge or smaller cable to be soldered after crimping. 4. Execute wiring in strict adherence to: a. Phillip Giddings. Audio System Design and Installation. Indianapolis: Howard W. Sams&Co., 1990. b. Don Davis and Carolyn Davis. Appendix II, Recommended Wiring Practices. In Sound System Engineering, 2nd Edition. Indianapolis: Howard W. Sams & Co., 1989. 5. Pursuant to standard professional practice. a. Wiring entering equipment racks should connect via terminal blocks. Terminal blocks shall be fully exposed, labeled,and mounted in rack. If quantity of terminals is too numerous to fit in rack, terminal blocks may be located on the wall mounted to a plywood terminal board adjacent to rack. Mounting boards shall be 3/ inch A/C grade of hardwood plywood painted flat black. Terminal board wiring shall meet the same requirements as internal rack wiring described below. b. Route unbroken microphone, audio line, and control wiring from receptacle plate/chassis to patch panel/rack. Remove spliced cables and replace without additional charge to the owner. c. Connect cable to captivate components through screw terminal connections and spade lugs whenever available. Make connections to speaker transformers with properly sized closed-end connectors, crimped with factory approved ratchet type tool. Wire nut or "Scotchiock" connectors are prohibited. Do not wrap audio cable splices or connections with adhesive backed tape. Page 22 of 27 6. Run vertical wiring inside rack in properly sized plastic raceway with snap-on covers(Panduit Type E series). Horizontal wiring in rack to be neatly tied in manageable bundles with cable lengths cut to minimize excess cable slack but still allow for service and testing. Provide horizontal support bars if cable bundles sag. Neatly bundle excess AC power cable from rack mounted equipment with plastic cable ties. Rack wiring to be bundled with plastic cable ties or lacing twine. Electrical tape and adhesive backed cable tie anchors are prohibited. 7. Connect loudspeakers positive polarity, a positive pressure at the microphone will cause a positive pressure at the speaker diagram. Use the same wire color code for speaker wiring throughout the project. 8. Provide adequate service loops so that equipment mounted on rack slides may be pulled fully out, to their locked position without straining cable. 9. Wiring and connections shall be completely visible and labeled in rack. Termination resistors shall be one per cent tolerance; fully visible and not concealed within equipment or connectors. 10. Isolate cables carrying signals at different levels and separate to restrict channel bleed-through and feedback oscillation in any amplifier section. 11. Keep wiring separated into five groups of conduit provided for microphone level circuits (level below —20dBm), line level circuits (up to +30dBm), loudspeaker circuits (above +30 dBm), video and power circuits. 12. Isolate all wiring from conduit ground. AA. Equipment and Cable Labeling. 1. Provide engraved labels on the front and rear of active equipment mounted in racks. Mount labels in a neat, plumb and permanent manner. Embossed labels are not acceptable. Equipment labels to have at least three lines of engraving with the first line listing the general name of the device. 2. Provide an engraved label over each user-operated control that describes the function or purpose of the control. Label size to be adjusted to fit available space. Page 23 of 27 3. Engraved labels to have 1/8 inch high characters minimum. Labels to be black with white characters except where indicated. 4. Cables and wiring to be logically, legibly and permanently labeled for easy identification. Labels on cables to be adhesive strip type covered with clear heat-shrink tubing. Factory stamped heat shrink tubing may be used in lieu of the adhesive strip style label. Hand- written or self-laminating type labels are not acceptable. 5. Wiring designations to be an alpha-numeric code that is unique for each cable. Locate the cable designation at the start and end of each cable run and within two inches of the point of termination or connection. For cable runs that have intermediate splice points, the cable shall have the same designation throughout with an additional suffix to indicate each segment of the run. Actual cable designation assignments to be determined by Contractor. Add cable designation codes to system schematic drawings included with project record drawings. 6. Label each terminal strip with a unique identification code in addition to a numerical label (Cinch MS series) for each terminal. Show terminal strip codes on system schematic drawings included with project record drawings. 7. Provide adhesive labels on the rear of equipment where cables attach to indicate the designation of the cable connected at that point. CONTRACTOR TESTS AND ADJUSTMENTS A. Verify the following before beginning actual tests and adjustments on the system: 1. Electronic devices are properly grounded. 2. Powered devices have AC power from the proper circuit and hot, neutral, and ground conductors are connected correctly. 3. Insulation and shrink tubing are present where required. 4. Dust, debris, solder splatter, etc. is removed. 5. Cable is dressed, routed, and labeled; connections are consistent with regard to polarity. B. Preparation for acceptance, prior to final inspection: Page 24 of 27 1. Temporary facilities and utilities shall be properly disconnected, removed and disposed of off-site. 2. All systems, equipment and devices shall be in full and proper adjustment and operation, and properly labeled and identified. 3. All materials shall be neat, clean and unmarred and parts securely attached. 4. All broken work, including glass, raised flooring and supports, ceiling tiles and supports, walls, doors, etc. shall be replaced or properly repaired, and debris cleaned up and discarded. 5. All extra materials, portable equipment, and spares shall be delivered and stored at the premises as directed. C. Audio system tests. Perform the following tests and adjustments, supplying test equipment required. Follow EIA Standards RS-160 and RS- 219 in performing tests. Make corrections necessary to bring system(s) into compliance with the specifications. 1. Measure and record the impedance of each loudspeaker/speaker line circuit terminating at the equipment rack. Use 100 Hz for low frequency speakers, 1k Hz for mid-range speakers, 4k Hz for high frequency horns. For full range devices, use 1k Hz. 2. Check polarity of loudspeakers with an electronics polarity checker and by applying music program or constant power per octave (pink noise) signal to system while walking through the transition areas of coverage from one loudspeaker to the next. Transition should be smooth with no apparent shift in source from one speaker to the next. TEST EQUIPMENT A. Provide the following equipment on site for final acceptance testing. Test equipment to be available for the entire period through final system acceptance. Prior to start of testing, provide a list to the owner of test equipment make and model numbers that will be used. 1. Sound level meter: ANSI S1.4-1971 Type S1A with digital or analog display. Meter to provide ranges of 40 to 120 dBA. 2. Impedance Meter: Capable of testing audio lines at three frequencies, minimum, between 250 Hz and 4k Hz. Measurement range: lohm to 100k ohms. Page 25 of 27 ACCEPTANCE A. Acceptance testing will include operation of each major system and any other components deemed necessary. Contractor shall assist in this testing and provide required test equipment. Contractor shall provide at least one technician familiar with installation, available for the entire testing period (day and night), to assist in tests, adjustments, and final modifications. Tools and material required to make any necessary repairs, corrections, or adjustments shall be furnished by the Contractor. Testing process is estimated to take a minimum of 16 hours. B. The following procedures shall be performed by the Contractor on each system: 1. The audio fidelity test shall consist of driving the system with pink noise and measuring the response from 40 Hz to 16k Hz. Control functions shall be checked for proper operation, from controlling devices to controlled devices. 2. Adjust, balance, and align equipment for optimum quality and to meet the manufacturer's published specifications. Establish and mark normal settings for each level control, and record these settings, in the "System Operation and Maintenance Manual". 3. Installed and loose equipment will be inventoried for correct quantity. 4. Any other test on any piece of equipment or system deemed appropriate. C. In the event the need for further adjustment or work becomes evident during equalization or acceptance testing,the Contractor will continue his work until the system is acceptable at no addition to the contract price. INSTRUCTION OF OWNER PERSONNEL A. Provide one technician on site for one day for instruction to owner designated personnel on the use and operation of the system, scheduled by an instructor fully knowledgeable and qualified in system operation. The System Reference Manuals should be complete and on site at the time of this instruction. B. The lead technician for the project installation should be present at the first formal use of the system. Page 26 of 27 END OF SECTION 16770 Page 27 of 27 Evco Sound & Electronics, Inc. 3511 E. Trent Spokane, Wa. • Since 1969 • 509.535.8718 • evcoound.com Bid Proposal Date:4/5/2017 Job Title: City of Spokane Valley-RFP-New City Hall Council Chambers Audio/Visual System Section:00100 Request for proposals Section:00200a 16 770 SOUND AND AV SYSTEMS Total for communication systems listed above: $218,797.44 Tax 8.8% $ 19,254.17 Total $238,051.61 • Addendums: 0: EVCO has acknowledged all addendums listed herein.EVCO is approved to supply and install all equipment for the systems listed above.EVCO is the approved integrator for all systems listed above. A/V: Price includes: equipment,submittals,shop drawings,programming,startup,testing and end user training.THIS SYSTEM IS TURN KEY with the exception of bulleted items below. • Electrical contractor to provide all 120VAC connections to this system. • Electrical contractor to provide and install all raceway&back boxes. • Electrical contractor to install all specialty back boxes provided by EVCO for this system. • EVCO relocate any existing City owned hardware to be repurposed into new system. • All A/V cable for this system is supplied and installed by EVCO.Category cable for classroom devices is provided and installed by others.Cable is Plenum rated. SPECIAL NOTES: EVCO will require the electrical contractor to supply a lift for all high work for use on systems listed above. BY: Kevin Bauer, General Manager 3511 E Trent Ave—Spokane,WA 99202- (509)535-8718—(509)534-2795 Fax RECEIVED APR 2 4 2017 Af 1;5bstriact'stia Stricsraup: nevetand,0}144143, , . n,, APRIL 18, 2017 VIA CERTIFIED MAIL MERIDIAN CONSTRUCTION, INC. 12310 EAST MIRABEAU PKWY SPOKANE, WA 99216 Project: CITY OF SPOKANE VALLEY NEW CITY HALL 10210 E SPRAGUE AVE SPOKANE, WA YOU ARE HEREBY NOTIFIED that on or about 03/21/2017, at the request of EVCO SOUND & ELECTRONICS, INC., VICON INDUSTRIES, INC. has commenced or will commence to provide materials for use on the above construction project. You are further notified that your payment bond, and retained percentage maintained by the public entity, will be held for payment for materials so furnished in the event that VICON INDUSTRIES, INC. is not properly and duly paid by EVCO SOUND &ELECTRONICS, INC. This notice is not in itself such a claim, nor does it imply in any way that a claim may be necessary. It is sent only because VICON INDUSTRIES, INC. is required to do so by statute. We request that you please provide a copy of any payment bonds not already forwarded to VICON INDUSTRIES, INC. for this project to: NCS (Attn: Colleen Kirk) P. O. Box 24101 Cleveland, OH 44124 Email: ehunt@ncscredit.com Sincerely, 17d .i' " Colleen Kirk, (c/o ehunt@ncscredit.com) Agent for VICON INDUSTRIES, INC. 135 FELL COURT HAUPPAUGE,NY 11788 Contact: MR. WILLIAM PINTO at (631) 952 - 2288 Reference#: L695445 20346/498360 NCS[WA6954450w]BO USPS CERTIFIED MAIL PO Box 24101 Cleveland OH 44124 9214 8901 5273 7200 0002 7056 26 CITY OF SPOKANE 11707 E SPRAGUE AVE SUITE 106 Spokane WA 99206 ATTENTION Why are you receiving this notice? Please visit http://www.ncscredit.com/notice for more information. If you have any additional questions, please email Elizabeth Hunt ehunt@ncscredit.com. _ _ Distribution List CITY OF SPOKANE MERIDIAN CONSTRUCTION,INC. 11707 E SPRAGUE AVE 12310 EAST MIRABEAU PKWY SUITE 106 Spokane WA 99216 Spokane WA 99206 EVCO SOUND&ELECTRONICS,INC. Travelers Casualty&Surety Compay of AMerica 3511 E TRENT AVE One Tower Square Spokane WA 99202 Hartford CT 06183 Preliminary Notices I NCS Credit Page 1 of 3 NICS ABOUT NCS BLOG Securing Your Tomorrow NCS is proud to announce its Latest product Bankruptcy Monitoring! Learn more COLLECT CC CONSTR SERVIC VICES SERV w' yF M 0.4 PRELIMINARY NOTICES Why am I receiving a preliminary notice? You have received this preliminary notice because your customer, or another interested party, believes t valuable to its business, as well as to those supplying labor and/or material to construction projects. The sending of preliminary notices is prescribed by the mechanic's lien and bond claim laws in each stat project owner and/or the prime contractor, so they are aware of all parties furnishing to the project, and against a payment bond may be filed if payment is not received. The sending of this notice is in no way a negative reflection on your creditworthiness or to that of any oti. any expected problem with respect to the payment of invoices; this is NOT A LIEN. What should I do with this notice? As the construction credit industry's leader in the serving of notices, filing mechanic's liens and bond clai you review the document carefully and maintain a copy for your records. It's important to note, the notice may have action items for you to address, such as a request for you to p http://home.ncscredit.com/preliminary-notices 4/24/2017 Preliminary Notices I NCS Credit Page 2 of 3 Notice of Commencement or a copy of the Payment Bond. What if the information is incorrect or I have additional questions? If you notice any errors in the document, or if you would like more information on the importance of lien customers, please contact us by submitting the form below (if contacting us about a notice,please inclu Please note,NCS is not engaged in rendering legal advice and would advise you to seek legal counsel. CONTACT First Name* Get in Touch With Us Email NCS works to provide you and all our clients with the most resourceful products and customer satisfaction. Our dedicated and knowledgeable staff is committed to delivering exemplary service and State* support. Please contact us with any questions or suggestions. --Choose one-- Required Fields * Company* Questions/Comments submit http://home.ncscredit.com/preliminary-notices 4/24/2017 Preliminary Notices I NCS Credit Page 3 of 3 Enews Sign-up Collection Services Group Contact NCS UCC Services Group 729 Miner Road, Hight, Enter email address submit > Construction Services Group 800.826.5256 (toll fres Education & Resources SecureYourTomorrov Copyright 2017 C & S Associates, Inc. Contact Us Disclaimer About NCS http://home.ncscredit.com/preliminary-notices 4/24/2017 EVCOSOU-01 PWACHTER ACORO' DATE(MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 5/17/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCEREncH Amber Comfort,CIC,ACSR Alliant Insurance Services Inc. �oNE 509 Fax 325-1803 Moloney O'Neill A/C.No.EXE. )343-9246 (aC No):(509) 818 W Riverside Ave,Ste 800 ADDREss:acomfort@rno-ins.com Spokane,WA 99201 INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Continental Western Insurance Company 10804 INSURED INSURER B: Evco Sound&Electronics Inc INSURER C: _ 3511 E Trent INSURER D: Spokane,WA 99202 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSRI ADDLSUBR POLICY EFF POUCYEXP LTRTYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) UMITS A I X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE X OCCUR X CPA284942728 11/26/2016 11/26/2017 DAMAGE I°RENTED 300,000 PREMISES(Ea ocwnence) $ � MED EXP(Any one person) $ 10,000 PERSONAL&ADV INJURY $ 1,000,000 GENT_AGGREGATE LIMIT APPLIES PEI GENERAL AGGREGATE $ 2,000,000 POLICY X WI' X LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 (Ea accident) A X ANY AUTO CPA284942728 11/26/2016 11/26/2017 BODILY INJURY(Per person) $ ALL O VNED SCHED— ULED BODILY INJURY(Per accident) $ NON-OWNED PROPERTY DAMAGE HIRED AUTOS AUTOS (Per accident) UMBRELLA UAB I OCCUR EACH OCCURRENCE $ I EXCESS UAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION AND EMPLOYERS'LIABILITY PER ER A ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N CPA284942728 11/26/2016 11/26/2017 EL EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? N/A (Mandatory In NH) EL DISEASE-EA EMPLOYEE $ 1,000,000 Eves desaibe under DESG�RIPTION OF OPERATIONS below EL.DISEASE-POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if mare space Is required) RE: City of Spokane Valley Council Chambers City of Spokane Valley is an additional insured as respects general liability for the ongoing operations of the named insured when required by written contract. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Spokane Valley THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 11707E Sprague Ave Suite 106 ACCORDANCE WITH THE POLICY PROVISIONS. Spokane Valley,WA 99206 AUTHORIZED REPRESENTATIVE ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD -� 0698 . Alte-.^ O DATE(MM/DD/YYYY) _VRCERTIFICATE OF LIABILITY INSURANCE 11/22/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAME:CONTACT RM Home Office TrueNorth Companies, L.C. PHONE��).319-366-2723 WC,No):877-810-6374 500 1st St SE E-MAIL Cedar Rapids IA 52401 ADDRESS:certs@truenorthcompanies.com INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Atlantic Specialty Insurance Company 27154 INSURED EVCOSOU-01 INSURER B: EVCO Sound&Electronics Inc INSURER C: 3511 E Trent Ave Spokane WA 99202-4416 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:870566144 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUER POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS A x COMMERCIAL GENERAL LIABILITY Y 711-01-60-55-0000 11/26/2017 11/26/2018 EACH OCCURRENCE $1,000,000 DAMAGE TO CLAIMS-MADE X OCCUR PREMISES(EaENTEoccu ence) $500,000 MED EXP(Any one person) $10,000 PERSONAL&ADV INJURY _$1,000,000 GE 'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 X POLICY PRO- JECT X LOC PRODUCTS-COMP/OPAGG $2,000,000 OTHER: $ A AUTOMOBILE LIABILITY 711-01-60-55-0000 11/26/2017 11/26/2018 (EO aBINdEeDt)accident) .1,000,000 LIMIT $1,000,000 X ANY AUTO BODILY INJURY(Per person) $ AWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY(Per accident) $ HIRED — NON-OWNED PROPERTY DAMAGE X AUTOS ONLY X AUTOS ONLY (Per accident) $ A X UMBRELLA LIAB X OCCUR 711-01-60-55-0000 11/26/2017 11/26/2018 EACH OCCURRENCE $2,000,000 EXCESS UAB CLAIMS-MADE AGGREGATE _ $2,0.0.0,000 DED X RETENTION$0 $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVEN/A E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ A Washington State-Stop Gap 711-01-60-55-0000 11/26/2017 11/26/2018 WA State-Stop Gap 1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) If Yes is indicated above for add'I insd forms Gen Liab#VCG207(premises),#VCG207(completed operations),Auto Liab#VCA201 applies. If Yes is indicated above for waiver of subrogation forms Gen Liab#VCG207,Auto Liab#VCA201. Coverage is extended for work performed and required under written contract with the above named insured. RE: City of Spokane Valley Council Chambers See Attached... CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Spokane Valley THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 11707 E Sprague Ave Suite 106 ACCORDANCE WITH THE POLICY PROVISIONS. Spokane Valley WA 99206 AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD a.r AGENCY CUSTOMER ID: EVCOSOU-01 LOC#: ACOR ® ADDITIONAL REMARKS SCHEDULE Page 1 of 1 AGENCY NAMED INSURED TrueNorth Companies, L.C. EVCO Sound&Electronics Inc POLICY NUMBER 3511 E Trent Ave Spokane WA 99202-4416 CARRIER NAIC CODE EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE City of Spokane Valley is an additional insured as respects general liability. ACORD 101 (2008/01) ©2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD