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2017, 06-27 Regular Meeting
AGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT MEETING Tuesday, June 27, 2017 6:00 p.m. Spokane Valley City Hall Council Chambers 11707 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting CALL TO ORDER INVOCATION Pastor Isaac Hebden of The Intersection Church PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS COMMITTEE, BOARD, LIAISON SUMMARY REPORTS MAYOR'S REPORT PROCLAMATION: National Parks and Recreation Month ADMINISTRATIVE REPORT: 1. Pines/Grace Project — John Hohman PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and city residence for the record and limit remarks to three minutes. 2. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on June 27, 2017 Request for Council Action Form, Total: $3,174,267.00 b. Approval of Payroll for Pay Period Ending May 31, 2017: $404,544.28 c. Approval of Payroll for Pay Period Ending June 15, 2017: $359,193.83 d. Approval of May 23, 2017 Council Meeting Minutes, Formal Meeting Format e. Approval of May 30, 2017 Council Meeting Minutes, Study Session Format f. Approval of June 6, 2017 Council Meeting Minutes, Study Session Format g. Approval of June 13, 2017 Council Meeting Minutes, Special Workshop Meeting NEW BUSINESS: n/a Council Agenda 04-11-17 Formal Format Meeting Page 1 of 2 ADMINISTRATIVE REPORTS: 3. Browns Park Volleyball Activities — Mike Stone; Volleyball Assoc. Commissioner Meredith Coupland 4. 8th & McDonald Traffic Update — Ray Wright, John Hohman 5. Progress and Trent Intersection Improvement — Ray Wright 6. Sidewalk Snow Removal — Cary Driskell 7. Parking Restrictions General Authority — Cary Driskell 8. Police Dept. Monthly Report — Chief Werner 9. Advance Agenda — Mayor Higgins INFORMATION ONLY: 10. Department Reports 11. Audit Engagement Letter CITY MANAGER COMMENTS ADJOURNMENT Council Agenda 04-11-17 Formal Format Meeting Page 2 of 2 Spokan��- jUalley 'l0 rodamettion City ofSpoigne rat, Washington ants and ftcreation Ilona WHEREAS, Parks and recreation activities provide opportunities for citizens of all ages to grow and develop into contributing members of their communities; and WHEREAS, Parks and recreation programs strengthen the community, foster individual growth, and increase cultural diversity; and WHEREAS, Parks and recreation programs provide outlets for physical activities, socialization and stress reducing experiences; and WHEREAS, Parks, playgrounds, nature trails, open spaces, aquatic facilities, senior and event centers make our community an attractive and desirable place to live, work, play and visit which contributes to our economic vitality; and WHEREAS, Parks, greenways and open spaces provide a welcome respite from our fast - paced, high-tech lifestyles while protecting and preserving our natural environment; and WHEREAS, Thousands of Spokane Valley children, adults and seniors benefit from the wide range of services, facilities, and programs provided by the Spokane Valley Parks and Recreation Department. NOW, THEREFORE, 1, Rod Higgins, Mayor of the City of Spokane Valley, on behalf of the Spokane Valley City Council and the citizens of the City of Spokane Valley, do hereby proclaim the month of July, 2017 as Parks and Recreation Month and 1 encourage all citizens to participate in and support the many recreational programs and facilities provided by public and private agencies. Dated this 27th day of June, 2017. L.R. Higgins, Mayor CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 6/27/17 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Pines (SR 27) and Grace Avenue Intersection Safety Project, CIP 0166 GOVERNING LEGISLATION: RCW 35.77.010, Perpetual Advanced Six -Year plans for coordinated transportation program expenditures. PREVIOUS COUNCIL ACTION TAKEN: February 7, 2017, administrative report discussing amending the 2017 TIP, which included Pines and Grace Intersection Safety Project. February 28, 2017, Council passed Resolution 17-006, amending the 2017 TIP. BACKGROUND: The Pines Road and Grace Avenue intersection had 41 reported collisions between 2012 and 2016. The predominant crash type involves left turning vehicles waiting on Pines Road in a live lane of traffic for a gap to make a turn, and while waiting, getting rear- ended, sometimes at speeds over 35 mph. The other significant crash type involves left turning drivers on Pines misjudging the gap and getting hit by oncoming traffic. These types of crashes often result in injuries. Of the 41 crashes over the last five years, there were 16 crashes that resulted in injuries. This project will widen the east side of Pines Road from a four to a five -lane section by adding a center turn lane on Pines Road on either side of the Grace Road intersection. This improvement will tie in with a previous project that widened Pines Road at Mirabeau Parkway, creating a continuous five -lane section between Mirabeau and Grace. The center turn lane will reduce traffic congestion and improve safety by improving visibility and providing a refuge for turning vehicles. One of the goals of this project is to improve sight distance for eastbound traffic using the Grace Avenue intersection at Pines Road. On the west side of Pines at Grace, there are fences, signs, and walls that obstruct sight distance. The original design proposed to remove the sight obstructions at the intersection which required purchasing right-of-way on each of the corners for the west approach of the intersection at Grace Avenue. Unfortunately, the City was not able to come to reasonable negotiations with the property owner at the southwest corner. As a result, staff designed a median island or "pork chop" that allowed eastbound drivers on Grace to only turn right. A community meeting was held on June 12, 2017, where staff presented the proposed design. There were thirteen people in attendance. All of the meeting attendees expressed concerns with the proposed pork chop. In addition, the City heard from five additional citizens that have objected to the pork chop either by email or telephone. Area residents are concerned that eastbound traffic using Grace to turn left will use other parallel roads like Buckeye to bypass the pork chop to make their northbound left hand turn onto Pines. This will increase traffic on other streets and the northbound turning problem at Grace will only be moved to another intersection. Residents already experience a high number of speeding vehicles using their streets to avoid trains and they are concerned with the safety of their neighborhood children. The project has been put on hold as staff investigates other design options. After WSDOT approves an alternative concept, staff will present the option to council and hold another community meeting. Staff hopes to bid the project this fall for spring 2018 construction. OPTIONS: Discussion only RECOMMENDED ACTION OR MOTION: Discussion only BUDGET/FINANCIAL IMPACTS: The total project budget is $878,865. The cost of the revised, WSDOT approved option is not yet known. STAFF CONTACT: John Hohman, Deputy City Manager ATTACHMENTS: None CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: June 27, 2017 Department Director Approval: Check all that apply: a consent ❑ old business ❑ new business ❑ public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER L 05/31/2017 06/01/2017 06/01/2017 06/02/2017 06/06/2017 06/08/2017 06/08/2017 06/09/2017 06/14/2017 06/14/2017 06/16/2017 06/20/2017 IST VOUCHER NUMBERS 41840 7111-7121 41841-41878; 2171222; 2171302 41879-41883 5889; 5891; 5902-5904; 5906; 5917; 41884 7122-7129 41885-41917; 2202267 41918-41945 7130-7142 41946-41967 41968-41986 5905, 5921, 5922, 5924, 5926 TOTAL AMOUNT $2,904.00 $2,383.00 $2,246,714.65 $5,440.00 $300,881.82 $975.00 $315,082.77 $125,084.80 $1,061.00 $45,138.30 $53,648.49 $74,952.87 GRAND TOTAL: $3,174,267.00 #001 - General Fur 001.011.000.511. 001.013.000.513. 001.013,015.515. 001.016.000. 001.018.013.513. 001.018.014.514. 001.018.016.518. 001.032.000. 001,058.050.558. 001.058.051.558. 001.058.055.558. 001.058.056.558. 001.058.057.558 001.076.000.576. 001.076.300.576. 001.076.301.571. 001.076.302.576. 001.076.304.575. 001.076.305.571. 001.090.000.511. 001.090.000.514. 001.090.000.517. 001.090.000.518. 001.090.000.519. 001.090.000.540. 001.090.000.550. 001.090.000.560. 001.090.000.594. 001.090.000.595. Explanation of Fund Numbers found on Voucher Lists Other Funds 101— Street Fund 103 — Paths & Trails 105 — Hotel/Motel Tax 106 — Solid Waste 120 - CenterPlace Operating Reserve 121— Service Level Stabilization Reserve 122 -- Winter Weather Reserve 204 — Debt Service 301 — REET 1 Capital Projects 302 — REET 2 Capital Projects 303 — Street Capital Projects 309 — Parks Capital Grants 310 — Civic Bldg Capital Projects 311 — Pavement Preservation 312 — Capital Reserve 314 — Railroad. Grade Separation Projects 402 -- Stormwater Management 403 —Aquifer Protection Area 501 -- Equipment Rental & Replacement 502 — Risk Management Id City Council City Manager Legal Public Safety Deputy City Manager Finance Human Resources Public Works CED - Administration CED — Economic Development CED — Development Services -Engineering CED — Development Services -Planning CED — Building Parks & Rec—Administration Parks & Rec-Maintenance Parks & Rec-Recreation Parks & Rec- Aquatics Parks & Rec- Senior Center Parks & Rec-CenterPlace General Gov't- Council related General Gov't -Finance related General Gov't -Employee supply General Gov't- Centralized Services General Gov't -Other Services General Gov't -Transportation General Gov't -Natural & Economic General Gov't -Social Services General Gov't -Capital Outlay General Gov't -Pavement Preservation RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers. [Approved as part of the Consent Agenda, or may be removed and discussed separately.) STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Voucher Lists vchlist 05/3112017 4:10:16PM Voucher List Page: 1 Spokane Valley Bank code : apbank Voucher Date Vendor Invoice FundlDept Description/Account Amount 41840 5/31/2017 000030 AVISTA 1002095771 001.076.300.594 ELECTRIC SERVICE EXTENSION 2,904.00 Total : 2,904.00 1 Vouchers for bank code : apbank Bank total : 2,904.00 1 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that 1 am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Total vouchers : 2,904.00 Page: 1 vchlist 06/01/2017 7:20:51AM Voucher List Page: 2y Spokane Valley Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 7111 6/1/2017 006022 ELLSWORTH, JAMES PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU SPF Total : 7112 6/1/2017 006019 FLOATE, NICOLE PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREENACRES Total : 7113 6/1/2017 006020 GEORGE, ELAINE PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU ME, Total : 7114 6/1/2017 002690 GRAVELLE, LORI PARKS REFUND 001.237.10.99 SUMMER DAY CAMP REFUND Total : 472. 300.00 300.00 75.00 75.00 75.80 75.b0 472. 7115 6/1/2017 006011 KAUFMAN, LEANN PARKS REFUND 001237.10.99 DEPOSIT REFUND: AUDITORIUM Total : 52. 52. 7116 6/1/2017 006021 KROEPEL, JEFF PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU SPF 300. Total : 300. 7117 6/1/2017 006023 LISOVSKIY, DAVID PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM/: 500. Total : 500. 7118 6/1/2017 005289 SENIOR ACTION NETWORK REISSUE PARKS REFUN 001.237.10.99 DEPOSIT REFUND: MIRABEAU ME, 159. Total : 159, 7119 6/1/2017 006024 VUE, BLAKE PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU ME, 75. Total : 75. 7120 6/1/2017 006025 WINDERMERE MARATHON PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU MB 300. Total : 300, 7121 6/1/2017 006026 YOUNG, CODY PARKS REFUNDS 001.237.10.99 DEPOSIT REFUND: DISCOVERY PL 75. Total : 75. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 11 Vouchers for bank code : pk-ref Bank total : 2,383.1 0 11 Vouchers in this report Total vouchers : 2,383.+0 Page: vchlist 06/01/2017 3:56:03PM Voucher List Spokane Valley J Page: 1 Bank code : apbank Voucher Date Vendor Invoice 41841 6/1/2017 003078 ALLWESTTESTING & ENGINEERING 84673 41842 6/1/2017 000212 ANS OF WASHINGTON INC 131187 41843 6/1/2017 003337 ARROW CONSTRUCTION SUPPLY INC 191218 191380 41844 6/1/2017 005268 ATLAS ADVERTISING LLC 41845 6/1/2017 001816 BENTHIN & ASSOCIATES 41846 6/1/2017 002615 BULLOCK, SUSAN 41847 6/1/2017 003319 CO -ENERGY, CONNEL OIL 41848 6/1/2017 001888 COMCAST 41849 6/1/2017 000326 CONSOLIDATED IRRIGATION #19 41850 6/1/2017 001880 CROWN WEST REALTY LLC 41851 6/1/2017 000683 DAVID EVANS & ASSOCIATES 1279 2639 2641 2642 2656 EXPENSES 0182164 -IN June -July 2017 4-14-17 JUNE 2017 397411-1 397411-2 397411-3 Fund/Dept 313.000.215.594 001.032.000.543 101.042.000.542 101.042.000.542 001.058.051.558 303.303.123.595 311.000.248.595 311.000.248.595 303.303.123.595 001.013.015.515 101.000.000.542 001.090.000.518 303.303.155.595 101.042.000.543 303.000.251.595 311.000.255.595 311.000.240.595 Description/Account ON-CALL MATERIALS TESTING Total : Total : SUPPLIES: STREET DEPT. CRACK SEALING Total : ADVERTISING Total : NOTARY SUPPLIES 0123 - SURVEYING SERVICES 0248-SURVEY/MAPPING 0248-SURVEY/MAPPING 0123 - SURVEYING SERVICES Total : EXPENSE REIMBURSEMENT Total : OIL ANALYSIS: SNOWPLOWS Total : INTERNET CITY HALL Total : 0155 - SULLIVAN BRIDGE IRRIGATI Total : COMMON AREA CHARGES FOR ME Total : 0251 -ON CALL DRAFTING 0255 -ON CALL DESIGN AND DRAF- 240-DRAFTINGIDESIGN SVCS Amount 1,427.50 1,427.50 7.07 7.07 30.34 1,485.12 1,515.46 1,500.00 1,500.00 600.00 977.50 4,800.00 420.00 6,797.50 227.84 227.84 86. 1 86.1 106. 7 106. 7 4,357.'8 4,357.'8 148. 4 148. 4 4,650. 6 2,857. 9 5,170. 1 Page: vchlist 06/01/2017 3:56:03PM Voucher List Spokane Valley Pager �f Bank code : apbank Voucher Date Vendor Invoice 41851 6/1/2017 000683 DAVID EVANS & ASSOCIATES 41852 41853 6/1/2017 003255 DAY WIRELESS SYSTEMS 6/1/2017 002604 DELL FINANCIAL SERVICES LLC 41854 6/1/2017 000734 DEPT OF TRANSPORTATION 41855 41856 41857 6/1/2017 000734 6/1/2017 003661 6/1/2017 003274 DEPT OF TRANSPORTATION DOLPHIN ENTERPRISES LLC EXCHANGE PUBLISHING LLC 41858 6/1/2017 003261 FEHR & PEERS 41859 6/1/2017 001447 FREE PRESS PUBLISHING INC (Continued) 397411-4 397411-5 397411-6 FundlDept Description/Account Amount 311.000.256.595 0256 -ON CALL DESIGN AND DRAF 311.000.253.595 0253 - DESIGN & DRAFTING SVCS 001.032.000.543 ON-CALL DRAFTING 591055 101.042.000.543 TOWER RENTAL 79032731 79034240 RE-313-ATB70516038 RE-313-ATB70516044 RE-313-ATB70516081 001.090.000.548 001.090.000.548 101.042.000.542 101.000.000.542 303.303.141.595 Total : Total : COMPUTER LEASE 001-8922117-0( COMPUTER LEASE:001-8922117-0( Total : REIMBURSE TRAFFIC SVCS MAINT REIMBURSE ROADWAY MAINT 0141 - GENERAL PROJECT MGMT Total : RE 46 JG6457 L005 309.000.227.595 0227 - TRAFFIC SIGNAL 1NSPECTIC Total : CIP0202 311.000.202.595 REISSUE TEMPERARY ACCESS AN Total : 453104 001.058.056.558 LEGAL PUBLICATION 453105 001.058.056.558 LEGAL PUBLICATION 453106 001.058.056.558 LEGAL PUBLICATION 108636 109606 114971 47353 47354 47356 001.058.051.558 001.058.051.558 001.058.260.558 001.058.056.558 001.058.056.558 001.058.056.558 Total : PROFESSIONAL SERVICES PROFESSIONAL SERVICES PROFESSIONAL SERVICES Total : LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION 5,444.63 3,959.22 98.10 22,180.21 210.22 210.22 862.93 463.35 1,326.28 16,820.69 7,951.37 124.47 24,896.53 139.41 139.41 10.00 10.00 55.50 74.25 72.68 202.43 1,976.90 752.80 13,401.70 16,131.40 128.00 87.55 85.00 Page: vchlist 06/01/2017 3:56:03PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 41859 6/1/2017 001447 001447 FREE PRESS PUBLISHING INC (Continued) 41860 6/1/2017 002043 HDR ENGINEERING INC 41861 6/1/2017 003297 HIGGINS, LEWIS ROD 41862 6/1/2017 006032 IT IS FINISHED LLC 41863 6/1/2017 004632 LEVEL 3 COMMUNICATIONS 41864 6/1/2017 003959 MAX J KUNEY CO 41865 6/1/2017 000636 MOORE IACOFANO GOLTSMAN, INC. 41866 6/1/2017 000662 NAT'L BARRICADE & SIGN CO 1200054154 EXPENSES 100 55559920 PAYAPP 28 0048167 94741 41867 6/1/2017 000193 NORTHWEST CHRISTIAN SCHOOL INC June 2017 41868 6/1/2017 000307 OFFICE OF THE STATE TREASURER 41869 6/1/2017 001089 POE ASPHALT PAVING INC. 41870 6/1/2017 000031 ROYAL BUSINESS SYSTEMS APRIL 2017 45300 45301 45302 45303 Fund/Dept 402.000.193.531 001.011.000.511 001.076.305.575 001.076.305.575 303.303.155.595 309.000.227.595 101.042.000.542 001.090.000.518 001.016.000.589 101.042.000.542 101.042.000.542 101.042.000.542 101.042.000.542 1N626211 001.058.057.558 Description/Account Amo nt PROFESSIONAL SERVICES EXPENSE REIMBURSEMENT FLOOR MAINTENANCE TELECOM SERVICES Total : Total : Total : Total : Total : 0155 - SULLIVAN RD WEST BRIDGI Total : PROFESSIONAL SERVICES - REIS: Total : SUPPLIES: STREET DEPT. CITY HALL RENT: JUNE 2017 STATE REMITTANCE Total : Total : Total : 2017 STREET MAINTENANCE 2017 STREET MAINTENANCE 2017 STREET MAINTENANCE 2017 STREET MAINTENANCE Total : MAY 2017 COPIER COSTS Total : 300. .5 36,769. 6 36,769.:6 235. 1 235. 1 639. 6 639. 6 1,774.17 1,774.17 52,575.11 52, 575.11 766. 7 766. 7 85. 1 85. 1 54,332..3 54,332..3 38,440.16 38,440.16 104,412. 8 40,163. ':2 1,496. ' 2 2,180..4 148, 253.: 6 798.98 798.98 Page: vch l ist 06/01/2017 3:56:03PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 41871 6/1/2017 002520 RWC GROUP 41872 6/1/2017 000308 SPOKANE CO PROSECUTING ATTY 41873 6/1/2017 004131 SPOKANE CO SOLID WASTE MGMT 51037N APRIL 2017 20170504-5491-35395 41874 6/1/2017 000001 SPOKANE CO TREASURER 51503789 51503813 41875 6/1/2017 002540 SPOKANE HOUSE OF HOSE INC. 41876 6/1/2017 003312 TAYLOR, CHELSIE 41877 6/1/2017 005736 VISION MARKETING LLC 41878 6/1/2017 000140 WALT'S MAILING SERVICE LTD 2171161 5/31/2017 004324 U.S BANK NATIONAL ASSOCIATION 2171222 5/31/2017 004324 U.S BANK NATIONAL ASSOCIATION 2171302 5/31/2017 000001 SPOKANE CO TREASURER 41 Vouchers for bank code : apbank 598721 EXPENSES 4096 55747 464510 472886 9290201110 Fund/Dept 101.000.000.542 001.016.000.589 101.042.000.542 001.016.000.523 101.042.000.542 101.000.000.542 001.018.014.514 001.058.051.558 303.000.251.595 204.204.000.592 204.000.000.592 001.016.000.521 Description/Account Amou nt SUPPLIES: SNOWPLOWS Total : CRIME VICTIMS COMPENSATION F Total : TRANSFER STATION CHARGES: P\ Total : MAY 2017 HOUSING APRIL 2017 WORK CREW INVOICE Total : SUPPLIES FOR SNOWPLOWS Total : EXPENSE REIMBURSEMENT Total : ADVERTISING POSTAGE SERVICES Total : Total : LTGO REFUNDING BONDS 2014 Total : JUNE 2017 LTGO BONDS 2016 - CI - Total : LE CONTRACT BILLING MAY 2017 Total : Bank total : 34. 34. 17 17 574.75 574.75 15.00 15.00 108,555.55 3,639.08 112,194.63 16.10 16.10 295.00 295.00 12,500.00 12,500.00 262.48 262.48 111,325.00 111,325.00 123,675.00 123,675.]0 1,469,581.00 1,469, 581.00 2,246,714.65 41 Vouchers in this report Total vouchers : 2,246,714.65 Page: -4� vchlist 06/02/2017 8:36:45AM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 41879 6/2/2017 001606 BANNER BANK 8557 May 2015 8557 May 2017 8557 May 2017 8557 May 2017 8557 May 2017 8557 May 2017 8557 May 2017 8557 May 2017 8557 May 2017 8557 May 2017 8557 May 2017 8557 May 2017 41880 6/2/2017 001606 BANNER BANK 8599 May 2017 8599 May 2017 8599 May 2017 8599 May 2017 8599 May 2017 8599 May 2017 41881 6/2/2017 001606 BANNER BANK 8573 May 2017 8573 May 2017 8573 May 2017 8573 May 2017 8573 May 2017 41882 6/2/2017 001606 BANNER BANK 9713 May 2017 9713 May 2017 9713 May 2017 9713 May 2017 9713 May 2017 9713 May 2017 001.011.000.511 CAPITAL HILL HOTEL 422 001.011.000.511 EVENTBRITE 37 001.011.000.511 GREATER SPOKANE VALLEY CHAh 75 001.011.000.511 LEADERSHIP SPOKANE 35 001.011.000.511 AW C 1,200 001.011.000.511 WA POLICY CENTER 65 001.011.000.511 WA POLICY CENTER 65 001.011.000.511 DELTAAIRLINES 25 001.011.000.511 TALAY THAI RESTAURANT 15 001.011.000.511 DELTAAIRLINES 25 001.011.000.511 TORTILLA COAST 30 001.011.000.511 CAPITOL HILL HOTEL 50 Total : 2,045 001.076.305.575 THERMAL SUPPLY INC 001.076.305.575 HOME DEPOT 001.076.305.575 JANISAN INC 001.076.305.575 MICHAELS 001.076.000.576 NRPA 001.076.000.576 NRPA Total : 51 92 00 00 00 00 00 00 00 00 14 00 57 305.95 138A5 47.39 40.75 218.77 610.00 1,361.31 001.090.000.517 HEARTSMART.COM 44 001.018.016.518 BOXWOOD TECHNOLOGY 295 001.018.016.518 CRAIGSLIST.ORG 25 106.000.230.537 WASH. STATE RECYCLING ASSN. 595 402.402.000.531 VALLEYFEST 35 Total : 994 001.058.056.558 LEADERSHIP SPOKANE 35 001.058.050.558 ULINE SHIP SUPPLIES 205 001.058.056.558 PAW 295 001.058.055.558 ASCE 136 001.058.056.558 CAMPBELL'S RESORT 101 001.058.056.558 CAMPBELL'S RESORT 202 81 00 00 00 00 81 00 73 00 45 19 38 Page: vchlist 06/02/2017 8:36:45AM Voucher List Spokane Valley Page: 2 Bank code : apbank Voucher Date Vendor Invoice Fund/Dept DescriptionlAccount Amount 41882 6/212017 001606 001606 BANNER BANK (Continued) 41883 6/2/2017 001606 BANNER BANK 8565 May 2017 Total : 975 402.402.000.531 FERGUSON ENTERPRISES 62 Total : 62 5 Vouchers for bank code : apbank Bank total : 5,440 5 Vouchers in this report Total vouchers : 5,440 I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date 75 56 56 00 00 Page: vchlist Voucher List Page: 06!06/2017 8:06:14AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 5889 6/5/2017 000165 DEPT OF RETIREMENT SYSTEMS Ben74102 001.231.15.00 PERS: PAYMENT 91,520.89 Total: 91,520.89 5891 6/5/2017 000699 WA COUNCIL CO/CITY EMPLOYEES Ben74104 001.231.21.00 UNION DUES: PAYMENT 2,579.41 Total : 2,579.41 5902 6/5/2017 000048 VANTAGE TRANSFER AGENTS, 401A PLAN Ben74106 001.231.14.00 401A: PAYMENT 32,437.52 Total : 32,437.52 5903 6/5/2017 000682 EFTPS Ben74108 001.231.11.00 FEDERAL TAXES: PAYMENT 35,690.78 Total : 35,690.78 5904 6/5/2017 000145 VANTAGEPOINT TRANSFER AGENTS, 457 PL/ Ben74110 001.231.18.00 457 DEFERRED COMPENSATION: PAYI 7,965.34 Total : 7,965.34 5906 6/5/2017 000162 VANTAGE TRANSFER AGENTS, 401A EXEC PI Ben74112 001.231.14.00 401 EXEC PLAN: PAYMENT 637.50 Total : 637.50 5917 6/5/2017 000682 EFTPS Ben74119 001.231.11.00 FEDERAL TAXES: PAYMENT 993.57 Total : 993.57 41884 5/5/2017 000120 AWC Ben74100 001.231.16.00 HEALTH PLANS: PAYMENT 116,322.63 Ben74117 001.231.16.00 HEALTH PLANS (COUNCIL): PAYMENT 12,734.18 Total : 129,056.81 8 Vouchers for bank code : apbank Bank total : 300,881.82 8 Vouchers in this report Total vouchers : 300,881.82 Page: vch1ist 06/08/2017 12:08:24PM Voucher List Page: Spokane Valley i(J Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amou t 7122 6/8/2017 006033 DERKACH, LIYA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU ME, 75. Total : 75. 7123 6/8/2017 005312 EAST VALLEY SCHOOL DISTRICT PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU ME 159. Total : 159. 7124 6/8/2017 005184 HEALTHCARE RESOURCE GROUP PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 108 10. Total : 10. 7125 6/8/2017 006034 IVERSON, LYNSIE REISSUE PARKS REFUN 001.237.10.99 DEPOSIT REFUND: MEETING ROO 52. Total : 52. 0 0 0 0 0 0 0 0 7126 6/8/2017 006035 KANYUSHK]N, IANA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM/: 500.10 Total : 500.10 7127 6/8/2017 006036 KOBZAR, PAVEL PARKS REFUND 001.237.10.99 DEPOSIT REFUND: DISCOVERY PL 75.10 Total : 75.10 7128 6/8/2017 004837 SPOKANE INDIA COMMUNITY PARKS REFUND 001.237.10.99 DEPOSIT REFUND: AUDITORIUM 52.10 Total : 7129 6/8/2017 000980 WESTERN SYSTEMS INC PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 205 8 Vouchers for bank code : pk-ref 8 Vouchers in this report 52.00 52.00 Total : 52.00 Bank total : 975.00 Total vouchers : 975.00 Page: vchlist 06/08/2017 2:50:04PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 41885 6/8/2017 000958 AAASWEEPING LLC 41886 6/8/2017 000648 ABADAN REPROGRAPHICS 41887 6/8/2017 004099 ACE HARDWARE 41888 6/8/2017 001107 ADVANCEDTRAFFIC PRODUCTS 41889 6/8/2017 005268 ATLAS ADVERTISING LLC 41890 6/8/2017 000271 BAINBRIDGE, CHRISTINE 41891 6/8/2017 002572 CINTAS CORPORATION 41892 6/8/2017 000508 CONOCOPHILLIPS FLEET 41893 6/8/2017 003255 DAY WIRELESS SYSTEMS 2016 RETAINAGE 2016 RETAINAGE 76748 76910 23142 0000018033 1343 EXPENSES 606257170 606257355 606258491 606259796 606261133 606262524 49987107 Fund/Dept 101.223.40.00 402.223.40.00 001.032.000.543 001.032.000.543 Description/Account Amou t RETAINAGE RELEASE 2016 SWEE RELEASE RETAINAGE 2016 STORK Total : PLOTTER PAPER PLOTTER PAPER Total : 101.042.000.542 SUPPLIES: STREET DEPT 101.042.000.594 WAVETRONIX SMARTSENSOR DIC Total : 001.058.051.558 ADVERTISING 001.013.000.513 EXPENSE REIMBURSEMENT Total : 101.000.000.542 101.042.000.543 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 Total : Total : SERVICES AT MAINTENANCE SHO SERVICES AT MAINTENANCE SHO SERVICES AT MAINTENANCE SHO SERVICES AT MAINTENANCE SHO SERVICES AT MAINTENANCE SHO SERVICES AT MAINTENANCE SHO Total : 001.058.057.558 MAY 2017 FLEET FUEL 437416 101.042.000.543 RADIO PART 437427 101.042.000.543 PROGRAM RADIOS Total : Total : 24,264. 9,499. 33,764. 107. 6 74. 4 182. 0 37.13 37. 3 1,376. 3 1,376. 3 1,612. 1,612. 341. 6 341. 140. 275. 140. 140. 152. 140. 991. 6 5 6 5 3 1 3 3 2,109. 2 2,109. 2 53.13 32.14 85. .7 41894 6/8/2017 000278 DRISKELL, CARY EXPENSES 001.013.015.515 EXPENSE REIMBURSEMENTAPRII 39. 19 Page: vchlist 06/08/2017 2:50:04PM (2 --- Voucher 2Voucher List Page: Spokane Valley Bank code : apbank Voucher Date Vendor Invoice 41894 6/8/2017 000278 000278 DR[SKELL, CARY 41895 6/8/2017 002157 ELJAY OIL COMPANY (Continued) Fund/Dept Description/Account Amouit Total : 39. 4263789 101.000.000.542 FUEL FOR SNOWPLOWS/MAINTEN 325. Total : 325. 41896 6/8/2017 003274 EXCHANGE PUBLISHING LLC 454171 001.058.056.558 LEGAL PUBLICATION 81. 454172 001.013.000.513 LEGAL PUBLICATION 39. 454173 001.058.056.558 LEGAL PUBLICATION 61. 454174 001.058.056.558 LEGAL PUBLICATION 56. Total : 238. 41897 6/8/2017 001232 FASTENAL CO IDLEW118230 101.042.000.542 SUPPLIES: STREET DEPT 10. [DLEW118463 101.042.000.542 SUPPLIES: STREET DEPT 58. WASPK168763 101.042.000.542 SUPPLIES: STREET DEPT 31. Total : 100. 41898 6/8/2017 000106 FEDEX 5-822-41689 001.013.015.515 FED EX 5-30-17 41899 6/8/2017 001447 FREE PRESS PUBLISHING INC 47387 001.013.000.513 LEGAL PUBLICATION 47388 001.058.056.558 LEGAL PUBLICATION 47391 001.058.056.558 LEGAL PUBLICATION 47392 001.058.056.558 LEGAL PUBLICATION 7. Total : 7. Total : 44. 68. 65. 92. 271. 41900 6/8/2017 000132 MODERN ELECTRIC WATER CO CIP 0227 APPLICATION 309.000.227.595 CIP 0227 APPLICATION FEES 17,121. Total : 17,121. 41901 6/8/2017 002203 NAPAAUTO PARTS 026231 101.042.000.542 VEHICLE BATTERY 65. Total : 65. 41902 6/8/2017 000662 NAT'L BARRICADE & SIGN CO 94815 101.042.000.542 SUPPLIES: STREET DEPT 353. Tota! : 353. 41903 6/8/2017 003581 NORTHWEST ORGANIX CSV REFUND 001.000.000.321 REISSUE CSV ENDORCEMENT RE 13. Total : 13. 41904 6/8/2017 000652 OFFICE DEPOT INC. 925117976001 001.032.000.543 OFFICE SUPPLIES: PW 60. Page: 9 1 1 7 0 2 9 8 3 8 0 1 9 9 0 vchlist 06/08/2017 2:50:04PM Voucher List Spokane Valley i3 Page: Bank code : apbank Voucher Date Vendor Invoice 41904 6/8/2017 000652 OFF!CE DEPOT INC. 41905 6/8/2017 000058 OMA 41906 6/8/2017 004621 OREILLYAUTOMOTIVE STORES INC 41907 6/8/2017 004829 OSI HARDWARE 41908 6/8/2017 003653 PARTSMASTER 41909 6/8/2017 005049 PEDERSON, MICHAEL ROY 41910 6/8/2017 001089 POE ASPHALT PAVING INC. 41911 6/8/2017 005968 PRECISE MRM LLC 41912 6/8/2017 000001 SPOKANE CC TREASURER 41913 6/8/2017 000087 VERIZON WIRELESS 41914 6/8/2017 003210 WEST CONSULTANTS INC. 41915 6/8/2017 005400 WESTERN PACIFIC SIGNAL LLC (Continued) 926019925001 929500926001 930671265001 A500163 SCO2812182 INV-US6532 23151844 MAY 2017 45272 45275 IN200-1012764 42000389 9785996632 009025 23779 Fund/Dept 001.032.000.543 001.076.000.576 001.032.000.543 001.018.016.518 101.042.000.542 001.090.000.518 101.042.000.542 101.042.000.542 101.000.000.542 101.000.000.542 402.402.000.531 001.016.000.554 001.032.000.543 001.058.055.558 001.090.000.518 Description/Account Amount OFFICE SUPPLIES: PW OFFICE SUPPLIES: PARKS OFFICE SUPPLIES: PW Total : EMPLOYEE PHYSICAL EXAMS Total : LATE FEE Total : ETHERWAN SFP FOR MISSION PO Total : SUPPLIES: PW/STREET Total : Tota! : DEAD ANIMAL REMOVAL WINTER RESPONSE 2017 WINTER RESPONSE 2017 Total : CONSULTING - PILOT FEE FOR SP Total : ANIMAL CONTROL SERVICE JUNE Total : MAY 2017 VERIZON CELL PHONES Tota! : PROFESSIONAL SERVICES Total : ETHERWAN MEDIA CONVERTER P 229.26 56.72 92.87 439.82 100.00 100.00 1.C7 1.07 198.13 198.13 148.24 148.24 625.0 625.00 56,730.33 12,951.50 69, 682.13 60.00 60.00 21,071.39 21,071.39 1,739.12 1,739.12 2,658.08 2,658.08 371.73 Page: —3� vchlist 06/08/2017 2:50:04PM Voucher List Page: -4-- Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 41915 6/8/2017 005400 005400 WESTERN PACIFIC SIGNAL LLC (Continued) Total : 371.73 41916 6/8/2017 002651 WOODARD, ARNE EXPENSES 001.011.000.511 EXPENSE REIMBURSEMENT 129.14 Total : 129.2,4 41917 6/8/2017 004170 YOUNKER BROS INC 49144 101.000.000.542 SUPPLIES: SNOWPLOW MAINTEN, 590.47 Total : 590. 7 2202267 6/5/2017 000001 SPOKANE CO TREASURER MAY 2017 001.016.000.512 SPOKANE COUNTY SERVICES 158,229.2 5 Total : 158,229.),5 34 Vouchers for bank code : apbank Bank total : 315,082.77 34 Vouchers in this report Total vouchers : 315,082.77 I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: vchlist 06/09/2017 3:04:24PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 41918 6/9/2017 005956 AQUATIC SPECIALTY SERVICES INC 13115 41919 6/9/2017 000918 BLUE RIBBON LINEN SUPPLY INC 9859514 S0165009 41920 6/9/2017 001169 CITY OF SPOKANE VALLEY 41921 6/9/2017 000326 CONSOLIDATED IRRIGATION #19 41922 6/9/2017 000246 EAST SPOKANE WATER DIST #1 41923 6/9/2017 005046 FASTSIGNS 41924 6/9/2017 002308 FINKE, MELISSA 41925 6/9/2017 002712 GTFX INC. 41926 6/9/2017 004125 IBEX FLOORING LLC 41927 6/9/2017 000070 INLAND POWER & LIGHT CO 41928 6/9/2017 003718 INLAND PUBLICATIONS INC 41929 6/9/2017 000388 IRVIN WATER DIST. #6 June 2017 May 2017 May 2017 540-9384 May 2017 May 2017 43873 8643 May 2017 53254 May 2017 Fund/Dept 309.000.261.594 001.076.305.575 001.076.305.575 001.018.013.513 402.402.000.531 402.402.000.531 001.076.305.575 001.076.301.571 001.076.301.571 001.076.305.575 001.076.099.575 101.042.000.542 001.076.301.571 001.076.300.576 Description/Account Amount SPLASH PAD FEATURES FOR EDG Total : LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C Total : PETTY CASH: 15034,35,36, Total : UTILITIES: PW MAY 2017 ACCT NO Total : WATER CHARGES: MAY 2017 WINDOW DECALS INSTRUCTOR PMT INSTRUCTOR PMT Total : Total : Total : SERVICE GREASE TRAP AT SUMP Total : CENTERPLACE CARPET & INSTALI Total : UTILITIES: MAY 2017 Total : ADVERTISING FOR PARKS AND RE Total : UTILITIES: PARKS 565.76 565.76 127.)6 48.98 176. ,l4 14..0 14..0 14.10 14.10 1,478..2 1,478..2 167. 4 167.4 1,376.' 5 311.'5 1,687. 0 164.'9 164.'9 16,061.16 16,061.16 438. 2 438. 2 400.10 400.10 428.' 8 Page: 1 vchlist 06/09/2017 3:04:24PM Voucher List Spokane Valley Page: Bank code: apbank Voucher Date Vendor Invoice 41929 6/9/2017 000388 000388 IRVIN WATER DIST. #6 41930 6/9/2017 001635 ISS FACILITY EVENT SERVICES 41931 6/9/2017 001987 JENKINS, ART 41932 6/9/2017 000132 MODERN ELECTRIC WATER CO 41933 6/9/2017 000652 OFFICE DEPOT INC. 41934 6/9/2017 001860 PLATT ELECTRICAL SUPPLY 41935 6/9/2017 000709 SENSKE LAWN & TREE CARE INC. 41936 41937 41938 41939 6/9/2017 000898 SPOKANE PROCARE INC (Continued) 1182212 1182213 Expenses May 2017 May 2017 2070964233 L902866 L902869 N118375 7835721 7835884 7835978 7835983 573224 6/9/2017 000404 SPOKANE VALLEY HERITAGE MUSEUM June 2017 6/9/2017 001083 STANDARD PLBG HEATING CONTROLS 55755 6/9/2017 001969 SUNSHINE DISPOSAL Fund/Dept 001.076.305.575 001.076.305.575 402.000.193.531 001.076.300.576 402.402.000.531 001.090.000.517 001.076.305.575 001.076.305.575 001.076.305.575 001.016.000.521 001.076.300.576 402.402.000.531 402.402.000.531 402.402.000.531 105.000.000.557 001.016.000.521 Description/Account Amou nt Total : MAY 2017 MONTHLY CLEANING AT EVENT SVCS AT CENTERPLACE Total : EXPENSE REIMBURSEMENT Total : UTILITIES: MAY 2017 PARKS UTILITIES: APRIL 2017 PW Total : OFFICE SUPPLIES: EMPLOYEE RE Total : SUPPLIES FOR CENTERPLACE SUPPLIES AT CENTERPLACE SUPPLIES FOR CENTERPLACE Total : SERVICES AT PRECINCT CONTRACT MAINT: PARKS MAY 20 ROADSIDE LANDSCAPING SVC: M, FLAGGING SVC: MAY 2017 Total : 2017 ROADSIDE WEED SPRAYING Total : 2017 LODGING TAX GRANT REIMB Total : MAY 2017 MONTHLY MAINT: PRECI Total : 1171477 101.042.000.542 TRANSFER STATION: PW 428.28 7,849.30 94.32 7,944.42 328.76 328.76 2,031.34 8,609.'31 10,640.35 12. .1 12. .1 147.19 528.•5 139.'2 814. 6 258. 9 60,343. 0 7,101. 4 530. e 4 68,235.c 7 2,813.00 2,813. 30 185.00 185.30 624.19 624.19 393.34 Page: vchlist 06/09/2017 3:04:24PM Voucher List Spokane Valley /2 Page: Bank code : apbank Voucher Date Vendor Invoice 41939 6/9/2017 001969 001969 SUNSHINE DISPOSAL 41940 6/9/2017 002306 TERRELL LANDSCAPE ARCHITECT, MIC 2943 2944 41941 6/9/2017 000167 VERA WATER & POWER 41942 6/9/2017 000038 WASTE MANAGEMENT OF SPOKANE 41943 6/9/2017 000066 WCP SOLUTIONS 41944 6/9/2017 000487 YMCA OF THE INLAND NW 41945 6/9/2017 004961 ZOME INC 28 Vouchers for bank code : apbank 28 Vouchers in this report (Continued) 005338-007 0065679-1518-3 0443837-2681-5 0443838-2681-3 0443839-2681-1 10125002 May 17 2017 ZDM-30539/43/46 Fund/Dept 309.000261.594 001.076.300.594 309.000.227.595 402.402.000.531 402.402.000.531 001.076.305.575 001.016.000.521 001.076.305.575 001.076.302.576 001.076.301.571 Description/Account Amo nt Total : 0261 -ARCHITECTURAL & ENGINEE BROWNS PARK WATER SERVICE [ Total : WATER CHARGES: APPLEWAY TR, Total : WASTE MGMT: VACTORING WAST WASTE MGMT: MAINT SHOP MAY WASTE MGMT: CENTERPLACE WASTE MGMT: PRECINCT MAY 20' Total : SUPPLIES FOR CENTERPLACE Total : OPERATING EXPENSES FOR FEB-, Total : SUMMER STAFF/CIT/CAMPER SHIF Total : Bank total : 393.1 4 76. 1,358. 1,435. 0 8 8 19.:3 19.:3 3,918. 175. 764. 286. 5,145. 752. 752. 1 2 6 1 0 7 7 1,970..1 1,970.'1 2,173. 0 2,173.•0 125,084.:0 Total vouchers : 125,084..0 Page: vchlist 06/14/2017 7:16:43AM Voucher List Page: Spokane Valley Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account 7130 6/14/2017 004930 COLUMBIA ELECTRIC SUPPLY PARKS REFUND 001.237.10.99 7131 6/14/2017 004163 CONSOLIDATED ELECTRICAL DIST. PARKS REFUND 001.237.10.99 7132 6/14/2017 003968 MEDVEDEV, LAURISSA PARKS REFUND 001.237.10.99 7133 6/1412017 004913 MERCER HEALTH & BENEFITS PARKS REFUND 001.237.10.99 7134 6/14/2017 005320 MERCHANT E-SOLUT1ONS PARKS REFUND 001.237.10.99 REISSUE DEPOSIT REFUND: MIRA 7135 6/14/2017 003033 PRICE, TERRA PARKS REFUND 001.237.10.99 7136 6/14/2017 004358 RBC WEALTH MANAGEMENT PARKS REFUND 001.237.10.99 7137 6/14/2017 005348 SOLUTION IS HOURS PARKS REFUND 001.237.10.99 7138 6/14/2017 005019 SPOKANE TRANSPORTATION CLUB PARKS REFUND 001.237.10.99 7139 6/14/2017 004778 STOCKWELL, SHERRIE PARKS REFUND 001.237.10.99 7140 6/14/2017 003785 TARGET PARKS REFUND 001.237.10.99 7141 6/14/2017 000877 VALLEY FOURTH CHURCH PARKS REFUND 001.237.10.99 7142 6/14/2017 004015 WELLS FARGO WEALTH MGMT PARKS REFUND 001.237.10.99 Amount REISSUE DEPOSIT REFUND: AUDI 52.}0 Total : 52.1 0 REISSUE DAMAGE DEPOSIT ROOF Total : REISSUE DAMAGE DEPOSIT MIRAI Tota! : REISSUE DEPOSIT REFUND: RM 2 Total : 52. 52. 52. 52. 1 0 0 0 0 52.10 52.00 75.00 Total : 75. REISSUE DEPOSIT REFUND: DISC 75. Total : 75. REISSUEDAMAGE DEPOSIT MIRAE Total : REISSUE DEPOSIT REFUND: VALL Total : 52. 52. 75. 75. REISSUE DEPOSIT REFUND: FIRE: 210. Total : 210. REISSUE DEPOSIT REFUND SULLI 52. 0 0 0 0 0 0 0 0 0 0 Total : 52.00 REISSUE DAMAGE DEPOSIT GREE Total : 52. 52. REISSUE DAMAGE DEPOSIT FIRE; 210. Total : 210. REISSUE DAMAGE DEPOSIT GREE 52. 0 0 0 0 0 Page: ,� vchlist 06/14/2017 7:16:43AM Voucher List Page: Spokane Valley Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 7142 6/14/2017 004015 004015 WELLS FARGO WEALTH MGMT (Continued) Total : 13 Vouchers for bank code : pk-ref Bank total : 13 Vouchers in this report Total vouchers : I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date 52.00 1,061.00 1,061. 0 Page: vchlist 06/14/2017 2:40:49PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 41946 6/14/2017 000648 ABADAN REPROGRAPHICS 41947 6114/2017 004278 ARCHITECTS WEST INC 41948 6/14/2017 000683 DAVID EVANS & ASSOCIATES 41949 6/1412017 002236 DEPT OF COMMERCE 41950 6/14/2017 003682 EPIC LAND SOLUTIONS INC 41951 6/14/2017 003274 EXCHANGE PUBLISHING LLC 41952 6/14/2017 001447 FREE PRESS PUBLISHING INC 77247 77383 77385 9110 397410 AUGUST 2017 0517-0614 454905 454907 47416 47417 41953 6/14/2017 003188 GENERAL FIRE EXTINGUISHER SERV 0063986 41954 6/14/2017 001723 HEDEEN & CADITZ PLLC 41955 6/14/2017 005414 KAR-GOR INC. 41956 6/14/2017 001640 MAINTENANCE SOLUTIONS INC 8487 K1051733 051921157 Fund/Dept 303.000.251.595 311.000253.595 303.303.141.595 313.000215.594 101.042.000.542 001.058.051.558 303.303.123.595 001.058.056.558 001.013.000.513 001.013.000.513 001.058.056.558 001.018.014.514 001.013.015.515 303.303.141.595 101.042.000.542 Description/Account Amount PRINT SERVICE PRINT SERVICE PRINT SERVICE Total : 0215 -CITY HALL DESIGN & CN ADN Total : SPV TRAFFIC SERVICES 2016-17 Total : ECONOMIC DEVELOPMENT COUR Total : 0123 -RW SERVICES Total : LEGAL PUBLICATION LEGAL PUBLICATION Total : LEGAL PUBLICATION LEGAL PUBLICATION Total : FIRE EXTINGUISHER SERVICE Total : PROFESSIONAL SERVICES ACCT Total : CONTROLLER - CIP# 0141 - SULLI\ Total MAINTENANCE SUPPLIES: STREE Total : 141.11 558. 5 788. 5 1,488. 1 15,761.88 15,761.88 4,128.40 4,128. 0 950. 0 950.00 6,891.35 6,891.35 86. jI 1 26. 7 112.18 28. 5 97. 5 125.80 95./4 95.74 192.50 192.50 2,604.T3 2,604.T3 579.7 579.37 Page: vchlist 06/14/2017 2:40:49PM Voucher List Spokane Valley .�j Page: Bank code : apbank Voucher Date Vendor Invoice 41957 6/14/2017 002259 MENKE JACKSON BEYER LLP 41958 6/14/2017 005050 OGDEN MURPHY WALLACE PLLC 41959 6/14/2017 002424 PITNEY BOWES GLOBAL 41960 6/14/2017 000029 PITNEY BOWES INC 41961 6/14/2017 004535 SHRED -IT USA LLC 462 734605 3303645968 1004307637 8122485677 41962 6/14/2017 002531 SIX ROBBLEES INC 5-789345-1 5-795278 41963 6/14/2017 000459 SPOKANE CO TITLE CO 41964 6/14/2017 000093 SPOKESMAN -REVIEW, THE 41965 6/14/2017 000065 STAPLES ADVANTAGE 41966 6/14/2017 004740 THOMSON REUTERS -WEST 41967 6/14/2017 005736 VISION MARKETING LLC 22 Vouchers for bank code : apbank SM5480 477178 3341499149 3341499151 3341499152 3341499153 836238550 4115 Fund/Dept 001.013.015.515 001.013.015.515 001.090.000.518 001.090.000.519 001.090.000.518 101.000.000.542 101.000.000.542 311.000.252.595 311.000.240.595 001.090.000.519 001.013.000.513 001.013.000.513 001.013.000.513 001.013.015.515 001.058.051.558 Description/Account Amount PROFESSIONAL SERVICES PROFESSIONAL SERVICES Total : Total : LEASE CONTRACT 2969758001 Total : POSTAGE METER SUPPLIES DOCUMENT DESTRUCTION SUPPLIES: SNOWPLOWS SUPPLIES: SNOWPLOWS Total : Total : Total : 0252 - PLANT INFO GUARANTEES Total : ADVERTISING ACCT 42365 Total : SUPPLIES: KITCHEN OFFICE SUPPLIES: DEPUTY CITY OFFICE SUPPLIES: CITY MGR OFFICE SUPPLIES: DEPUTY CITY Total : SUBSCRIPTION CHARGES ADVERTISING Total : Total : 2,635.44 2,635.44 781.77 781.77 1,066.`!2 1,066.12 110.97 110.97 156.30 156.30 26.64 261.2 287.96 5,548.80 5,548.80 332.$8 332.88 97.89 40.53 212.9 34.10 385.31 797.69 797.69 105.00 105.00 Bank total : 45,138.30 Page: vchlist 06/16/2017 1:52:53PM Voucher List Spokane Valley 3,2 Page: Bank code : apbank Voucher Date Vendor Invoice 41968 6/16/2017 001081 ALSCO 41969 6/16/2017 000334 ARGUS JANITORIAL LLC 41970 6/16/2017 000030 AVISTA 41971 6/16/2017 003229 BARGREEN ELLINGSON 41972 6/16/2017 000841 BCI CREATIVE INC 41973 6/16/2017 000918 BLUE RIBBON LINEN SUPPLY INC 41974 6/16/2017 000795 EARTHWORKS RECYCLING INC. LSPO1910366 LSP01915724 INV01006 May 2017 May 2017 008039179 13384 9861542 9863635 S0165159 S0165842 S0165905 S0165950 S0166436 355146 41975 6/16/2017 006049 EVERGREEN FABRICATION INC, JEFF F+ BLD -2017-1444 41976 6/16/2017 004813 FIRST CHOICE COFFEE SERVICES 176819 41977 6/16/2017 001635 ISS FACILITY EVENT SERVICES 1186390 1186632 Fund/Dept 001.016.000.521 001.016.000.521 001.016.000.521 001.076.300.576 101.042.000.542 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.058.059.322 001.076.305.575 001.076.305.575 001.076.305.575 Description/Account Amount FLOOR MAT SERVICE FOR PRECIN FLOOR MAT SERVICE FOR PRECIN Total : JANITORIAL SVC: MAY 2017 Total : UTILITIES: PARKS MASTER AVISTA UTILITIES: PW MASTER AVISTA Total : SUPPLIES: CENTERPLACE Total : CP WEB HOSTING PKG: ANNUAL Total : LINEN SERVICE AND SUPPLY ATC LINEN SERVICE AND SUPPLY ATC LINEN SERVICE AND SUPPLY ATC LINEN SERVICE AND SUPPLY ATC LINEN SERVICE AND SUPPLY ATC LINEN SERVICE AND SUPPLY ATC LINEN SERVICE AND SUPPLY AT C Total : RECYCLING COLLECTION AT CP 5, Total PERMIT REFUND: BLD -2017-1444 Total : COFFEE SUPPLIES AT CENTERPL/ Total : EVENT SVCS AT CENTERPLACE EVENT SVCS AT CENTERPLACE 24.12 24.12 48.24 2,616.62 2,61642 8,615.97 26,196.03 34,812. Q 0 54.37 54.37 211.59 211.59 40.40 40.40 42.37 25.47 411.09 35.31 F 26.59 621.63 27.50 27.50 203.69 203.69 35.00 35.00 21.07 31.61 Page: vchlist 06/16/2017 1:52:5 3P M Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 41977 6/16/2017 001635 ISS FACILITY EVENT SERVICES 41978 6/16/2017 001944 LANCER LTD 41979 6/16/2017 001860 PLATT ELECTRICAL SUPPLY 41980 6/16/2017 004029 ROSS PRINTING COMPANY 41981 6/16/2017 006050 SMITH, TRAVIS 41982 6/16/2017 005012 SPOKANE CO ENVIRONMENTAL 41983 6/16/2017 006016 SPOKANE ROOFING CO LLC (Continued) 1186658 0464968 N118615 098770 099009 BLD -2017-1315 June 2017 BLD -2017-1313 41984 6/16/2017 000404 SPOKANE VALLEY HERITAGE MUSEUM June 2017 41985 6/16/2017 003175 VISIT SPOKANE 41986 6/16/2017 005719 WASHINGTON STATE FIRST AID 19 Vouchers for bank code : apbank 19 Vouchers in this report May 2017 826 Fund/Dept 001.076.305.575 001.076.000.576 001.076.305.575 001.076.305.575 001.076.305.575 001.058.059.322 001.076.302.576 001.058.059.322 105.000.000.557 105.000.000.557 001.076.301.571 Description/Account Amount EVENT SERVICES AT CENTERPLAs Total : MASTER PLAN UPDATE BOOKLET Total : SUPPLIES FOR CENTERPLACE Total : BAG CLIPS WITH CENTERPLACE L INSERTS FOR CENTERPLACE PAC Total : PERMIT REFUND: BLD -2017-1315 Total : SPOKANE CO SEWER CHRGS: JUr Total : PERMIT REFUND: BLD -2017-1313 Total : 2017 LODGING TAX GRANT REIMB Total : 2017 LODGING TAX GRANT REIMB Total : FIRST AID RENEWAL CLASS - REC Total : Bank total : 31.61 84.29 301.05 301.05 129.60 129.60 1,902.87 1,523.20 3,426.Q7 12.50 12.50 1,635.08 1,635.08 177.09 177.09 133.00 133.00 8,594.17 8,594. 7 525.00 G 525.00 53,648.49 Total vouchers : 53,648.49 vchlist Voucher List 06/20/2077 7:48:57AM Spokane Valley Page: ..�' Bank code: apbank Voucher Date Vendor Invoice Fund/Dept DescriptionlAccount Amount 5905 6/20/2017 002227 IDAHO TAX COMMISSION Ben74305 001.231.50.03 IDAHO STATE TAX BASE: PAYMENT 1,774.80 Total : 1,774.80 5921 5120/2017 000048 VANTAGE TRANSFER AGENTS, 401A PLAN Ben74307 001.231.14.00 401A: PAYMENT Total : 31,124.86 31,124.86 5922 6/20/2017 000682 EFTPS Ben74309 001.231.11.00 FEDERAL TAXES: PAYMENT 33,488.03 Total : 33,488.03 5924 6/20/2017 000145 VANTAGEPOINT TRANSFER AGENTS, 457 PL./ Ben74311 001.231.18.00 457 DEFERRED COMPENSATION: PAYI 7,927.68 Total : 7,927.68 5926 6/20/2017 000162 VANTAGE TRANSFER AGENTS, 401A EXEC PI. Ben74313 001.231.14.00 401 EXEC PLAN: PAYMENT 637.50 Total : 637.50 5 Vouchers for bank code : apbank Bank total : 74,952.87 5 Vouchers in this report Total vouchers : 74,952.87 Page: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: June 27, 2017 Department Director Approval : Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Pay Period Ending May 31, 2017 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Budget/Financial impacts: Employees Council Total Gross: $ 272,539.15 $ 5,475.00 $ 278,014.15 Benefits: $ 113,219.21 $ 13,310.92 $ 126,530.13 Total payroll $ 385,758.36 $ 18,785.92 $ 404,544.28 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: June 27, 2017 Department Director Approval : Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Pay Period Ending June 15, 2017 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Budget/Financial impacts: Employees Gross: $ 263,704.93 $ Benefits: $ 95,488.90 $ Total payroll $ 359,193.83 $ Council Total $ 263,704.93 $ 95,488.90 $ 359,193.83 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday, May 23, 2017 Mayor Higgins called the meeting to order at 6:00 p.m. Attendance: Rod Higgins, Mayor Arne Woodard, Deputy Mayor Caleb Collier, Councilmember Pam Haley, Councilmember Mike Munch, Councilmember Ed Pace, Councilmember Sam Wood, Councilmember Staff Mark Calhoun, City Manager John Hohman, Deputy City Manager Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney Chelsie Taylor, Finance Director Mike Stone, Parks & Rec Director Mike Basinger, Economic Dev Manager Gloria Mantz, CIP Manager Morgan Koudelka, Sr. Administrative Analyst Chaz Bates, Economic Dev Specialist Carolbelle Branch, Public Information Officer Carrie Koudelka, Deputy City Clerk INVOCATION: Pastor Matthew Lawson of Advent Lutheran Church gave the invocation. PLEDGE OF ALLEGIANCE: Council, staff and the audience stood for the Pledge of Allegiance led by Cub Scout Troop #417. ROLL CALL: Deputy City Clerk Koudelka called the roll; all Councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: N/A COMMITTEE, BOARD, LIAISON SUMMARY REPORTS: Councilmember Munch: No report. Councilmember Haley said she attended the STA (Spokane Transit Authority) Board meeting where they discussed the new Route 95 and later attended the grand opening of the route, and she said she attended the Visit Spokane annual meeting and discussed their new logo and regional view. Councilmember Pace: No report. Councilmember Wood said he attended the Western Policy Center summit where they discussed health care. Councilmember Collier said he attended the ribbon cutting ceremony for Ridgeview, an agency that provides long-term care, and the Spokane Homebuilders annual event. Deputy Mayor Woodard said he attended the ribbon cutting ceremony for I-95, a River Forum fundraiser, and the Spokane Valley Art Council Auction. He said he attended several ribbon cutting ceremonies including Inland Northwest Insurance, PayTrace, Home Decor and Pearson Weary Pain Relief Clinic, and he said he attended the Spokane County Housing and Development committee meeting. MAYOR'S REPORT: Mayor Higgins reported that he attended a Family Promise Dinner, and a haz-mat training, and the Spokane Valley Arts Commission Auction. He also attended the Washington Policy Minutes Regular Council Meeting: 05-23-2017 Page 1 of 8 Approved by Council: DRAFT Solutions Center summit, the Pain Relief Clinic move to their new location, and a study in the retention of businesses. He said he attended the Visit Spokane Board of Directors meeting, the Valley Chamber of Commerce lemonade event, the Torch Light Parade and the STA route dedication. PROCLAMATION: N/A PUBLIC COMMENTS: Mayor Higgins explained the rules and invited public comments. Jeff Crum, Spokane Valley, said he is the Executive Director for Disc Golf Uprising and that he was able to get disc golf incorporated into the Master Plan for Spokane Valley. He said he looked for undeveloped forestland in the Valley for a disc golf park and found an area at 44th and Sand in Ponderosa and another area above Good Samaritan. He said there is a possibility for a disc golf course in Valley Mission Park and he proposed that option to Mike Stone. He said he helped to install the disc golf park in Spokane and would like to establish one at Valley Mission Park. Laura Renz, Spokane Valley, said she is with Service Dog Alliance and they are working on a universal sign for businesses that might have the City code reference or ADA regulations and would state what the business allows so people will see it as they enter a business. She also said that if the sign is in the window of a business, it indicates the business owner and employees have been trained to enforce the regulations. Aaron Johnson, a representative of US Disc Golf, said there are over forty schools that have extra -curricular disc golf programs. He said disc golf provides a good way to preserve lands that are not parks and he said fifty-five percent of students who have been in the disc golf program are female. He also mentioned that while Greenacres Park has a disc golf course, he would like it redesigned to increase safety. Pat Shearer said he is the president of the local disc golf club and he said it is a growing, low -impact sport in the area and that anyone can play. He said it is all about having fun and enjoying nature. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on May 23, 2017 Request for Council Action Form, Total: $1,343,639.07 b. Approval of Payroll for Pay Period Ending May 15, 2017: $357,058.85 c. Approval of May 2, 2017 Council Meeting Minutes, Study Session d. Approval of May 9, 2017 Council Meeting Minutes, Formal Meeting Format It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the consent agenda. NEW BUSINESS: 2. Public Hearing: 2017 Budget Amendment — Chelsie Taylor Mayor Higgins explained the rules of the public hearing and opened the public hearing at 6:24 p.m. Finance Director Taylor said this is a hearing on the budget amendment and follows an administrative report given on May 16, 2017. She said that since the budget was adopted, a number of items have come up, most noticeably the City reorganization and the state minimum wage increase of 16.16 percent over the 2016 minimum wage. She pointed out that one item not included in the previous administrative report to Council was the purchase of the snowplow blade of $28,000.00 and she noted that the RCA lists all the amendment items and proceeded to highlight them for Council. She said the 2016 budget included the purchase of a snowplow but it did not include all the accessories for the plow. The updated schedule is included in RCA as an attachment. She said assuming the motion to advance the ordinance to a second reading is approved tonight, she will bring it back to Council on June 6, 2017, for a second reading. Mayor Higgins said all public comment will take place during this hearing, not after the ordinance reading, and then he invited public comment. Albert Merkel, Spokane Valley, said he heard about the elimination of the traffic signal Minutes Regular Council Meeting: 05-23-2017 Page 2 of 8 Approved by Council: DRAFT replacement program and he is concerned the money for roads is decreasing and he said we need to continue upkeep for the roads. There being no further comments, Mayor Higgins closed the hearing at 6:35 p. m. 3. First Reading Ordinance 17-008 Amending 2017 Budget — Chelsie Taylor After Deputy City Clerk Koudelka read the ordinance title, it was moved by Deputy Mayor Woodard and seconded to advance Ordinance 17-008 amending the 2017 budget to a second reading. Finance Director Taylor said she had nothing to add. Deputy Mayor Woodard said that Council put the signal replacement program in the budget last year but he said the reality today is that we need to start over so we will readdress it at the budget meeting. He said with regard to the road preservation and maintenance fund, the reality is we need to come up with a way to keep the roads going; he said we are working on secondary and arterials now, but it will be addressed at the summer budget workshop. Vote by acclamation: In favor: unanimous. Opposed: none. Motion carried. 4. PUBLIC HEARING: Draft 2018-2023 Transportation Improvement Program (TIP) — Mike Basinger Mayor Higgins opened the public hearing at 6:39 p.m. Economic Development Manager Basinger said he is before Council to present the 2018-2023 TIP. He said that in order to be eligible for grants, City projects must be included in the TIP. He said the TIP is required by the state and can be amended at any time and it is included by reference in our Comprehensive Plan. He then provided an overview of the projects proposed for the 2018-2023 TIP. Sprague and Barker: he said the study will be completed in 2018 and the project includes installation of a traffic control device. Sullivan and Wellesley: this is an intersection improvement project to accommodate growth from Bigelow Gulch. Argonne — Broadway to Indiana: a pavement management program project updating sidewalks and ramps that do not meet ADA regulations. Barker — BNSF Grade Separation: he said we are looking at several alternatives for grants for this project. North Sullivan ITS: will extend conduit and controls for the Intelligent Transportation System. Pines — BNSF Grade Separation: he said this project is similar to the BNSF underpass at Argonne so the road will go under the railroad. Sprague — Sullivan to Corbin: he said this is a pavement preservation project. Appleway Trail — Evergreen to Sullivan: this shared use path project will include trees and irrigation. Appleway Trail — City Hall to University: he said this also includes trees and irrigation. Argonne — Indiana to Montgomery: includes concrete pavement. Coleman — 4th to 2nd: this project completes the sidewalk. Evergreen — Mission to Indiana: pavement preservation that includes bike lane improvements. He said the portion over the bridge decks are the state's responsibility but the City is responsible for the approach area. Mission — Flora to Barker: this is a capacity improvement to accommodate growth and includes bike lanes. Park — Broadway to Indiana: a capacity improvement that includes bike lanes, stormwater and sidewalks. Argonne and Mullan at Broadway: includes concrete intersections and ADA improvements. Broadway — Flora to Barker: construction of new roadway that includes bike lanes, stormwater and sidewalks. Barker — Euclid to Trent: constructs a three -lane road section. Barker — Appleway to I-90: constructs a five -lane section that includes bike lanes, stormwater and sidewalks. Barker — South City Limits to Appleway: construction of three -lanes. Argonne and I-90: widens the bridge and includes sidewalks. Barker — Spokane River to Euclid: constructs a three -lane section. Mirabeau and Mansfield: he said this project will include installation of a new traffic signal. Pines and I-90: this project adds two dedicated turn lanes on Indiana and a right turn lane on Mission. Minutes Regular Council Meeting: 05-23-2017 Page 3 of 8 Approved by Council: DRAFT 8th and Carnahan: he said this project was added to the TIP to improve and realign the intersection to make it safer. Mayor Higgins invited public comment and stated there will be no further public comment after the hearing is closed. Nina Fluegel, Spokane Valley, asked with regard to item 14 (Mission — Flora to Barker) if this is the area along Mission and Long where there is a new elementary school and if it will only be on the south side of Mission or also on the north side. Mr. Basinger said it will be on both sides. There being no further comments, Mayor Higgins closed the public hearing at 6:50 p. m. 5. Resolution 17-011 Adopting 2018-2023 Six -Year Transportation Improvement Program (TIP) — Mike Basinger It was moved by Deputy Mayor Woodard and seconded to approve Resolution 17-011, adopting the 2018- 2023 Six -Year TIP as presented. Economic Development Manager Basinger said the resolution for the proposed TIP is before Council and he will forward it to the state once it has been approved by Council. Councilmember Collier asked if we are pursuing every available grant for these projects and Mr. Basinger confirmed that we are. Councilmember Munch said we should try to grab the Havana Street area from the County along the fairgrounds because the roads around there are not well maintained. City Manager Calhoun said Council could discuss this further during the Advance Agenda portion. Vote by acclamation: In favor: unanimous. Opposed: none. Motion carried. 6. Second Reading Ordinance 17-007 City -Initiated Street Vacation — John Hohman After Deputy City Clerk Koudelka read the ordinance title, it was moved by Deputy Mayor Woodard and seconded to approve Ordinance No. 17-007. Deputy City Manager Hohman said the street vacations are for two rights-of-way dedicated by West Farms Irrigated Tracts No. I Plat, both undeveloped. He said this item has been discussed twice previously before Council. Mayor Higgins invited public comment, no comments were offered. Vote by acclamation: In favor: unanimous. Opposed: none. Motion carried. 7. First Reading Ordinance 17-009 Gifting — Cary Driskell After Deputy City Clerk Koudelka read the ordinance title, it was moved by Deputy Mayor Woodard and seconded to advance Ordinance No. 17-009 adopting chapter 3.34 Spokane Valley Municipal Code relating to acceptance of donations to a second reading. City Attorney Driskell said staff brought forward to Council the need for an ordinance dictating how the City can accept donations and said that state law requires an ordinance that sets the parameters. He said there are two exceptions to the City Manager having authority to accept donations. The first exception would be cash donations of over $200,000. The second exception is that the City Manager may, at his or her discretion, bring a proposed donation to the City Council to seek input and discussion from the Council, or if the donation was of a nature that the City Manager thought the Council would have a high level of interest. However, the City Manager would still have discretion to accept or deny the donation. In addition, he said the City Manager would report any donations accepted and denied by the City to Council. Mayor Higgins invited public comment. Al Merkel, Spokane Valley, asked if there have been any offers of donations in the past and if so, if we kept track of them. City Manager Calhoun said that he cannot recall any donations to the City in the past. Tony Lazanis, Spokane Valley, asked if someone wanted to donate property with contamination on it, would the City accept it if it would cost the City money to clean it up. Mr. Driskell said the City Manager would evaluate the donation before determining if it would be accepted. Mr. Calhoun mentioned as a point of clarification that artwork has been donated to the City. Vote by acclamation: In favor: unanimous. Opposed: none. Motion carried. 8. Proposed Resolution 17-012 Establishing No Parking Zones — Gloria Mantz It was moved by Deputy Mayor Woodard and seconded to approve Resolution 17-012 adopting the temporary parking restrictions near the intersection of Dalton Avenue and Tschirley Road. CIP Manager Minutes Regular Council Meeting: 05-23-2017 Page 4 of 8 Approved by Council: DRAFT Mantz said the resolution is to establish a temporary No Parking zone on Euclid Avenue due to construction being done on Euclid Avenue from Flora Road to Tschirley Road. She said the restriction will be in place for ninety days or for the duration of the project which is expected to take sixty days. She said the current code does not allow us to do this without a resolution. Councilmember Collier asked if the houses in the area will have adequate parking. Ms. Mantz confirmed that the homeowners have been contacted and they will have adequate parking. City Attorney Driskell noted the resolution says "from the intersection of Tschirley Road to 200 feet east of the intersection" and it should be to the west. It was moved by Deputy Mayor Woodard and seconded to amend his motion to include the correction that there be no parking at any time on Dalton Avenue from the intersection of Tschirley Road to 200 feet west of the intersection. Mayor Higgins invited public comments on the amendment to the motion; no comments were offered. Vote by acclamation to amend the motion: In favor: unanimous. Opposed: none. Motion carried. Mayor Higgins invited public comments on the fully amended motion; no comments were offered. Vote by acclamation: In favor: unanimous. Opposed: none. Motion carried. City Attorney Driskell said he would like to draft a resolution so staff can make these types of restrictions as they may come up without bringing them all before Council. It was the consensus of Council to add to this to the Advance Agenda. 9. Motion Consideration: Saltese Preservation Project — Robert Lochmiller, Gloria Mantz It was moved by Deputy Mayor Woodard and seconded to award the Saltese Road (Houk to 24`h) Project, CIP 0240 to W.M. Winkler Company in the amount of $871,551.00 and authorize the City Manager to finalize and execute the construction contract. CIP Manager Mantz said bids were opened on May 12 after advertising for two weeks. She said we received two bids with the low bid at $871,551.00 by W.M. Winkler which was two percent over the engineer's estimate. Mayor Higgins invited public comments; no comments were offered. Deputy Mayor Woodard commented that the project should be interesting to watch as they will grind the road and then overlay it. Vote by acclamation: In favor: unanimous. Opposed: none. Motion carried. 10. Motion Consideration: Poe Contract Amendment — John Hohman It was moved by Deputy Mayor Woodard and seconded to approve the contract amendment #4 with Poe Asphalt Paving, Inc., for a new total contract amount of $214,896.46, and authorize the City Manager to finalize and execute the contract amendment. Deputy City Manager Hohman said staff is requesting to amend the contract with Poe Asphalt for snow removal because this year we had a continual need for snow removal and we came up short for the season. He said this is typically under the authority of the City Manager but this season the dollar amount exceeded City Manager authority so it is before Council for approval. He said in essence it kept snowing and they kept plowing snow so this will pay for service that we already received. Mayor Higgins invited public comments; no comments were offered. Vote by acclamation: In favor: unanimous. Opposed: none. Motion carried. Mayor Higgins called for a break at 7:17 p.m. The meeting reconvened at 7:30 p.m. 11. Motion Consideration: Waste Management Collection Contract — Erik Lamb, Morgan Koudelka It was moved by Deputy Mayor Woodard and seconded to approve the contract with Waste Management for single family, multifamily, and commercial solid waste, recycling, and compostables collection services in substantially the form as presented and authorize the City Manager to execute such contract. Deputy City Attorney Lamb said he is before Council to present the contract for solid waste, recyclables and compostables for residential and commercial purposes. He said the City went through an extensive competitive process for this contract and that it provides full garbage services, residential recycling as required by the state, and a full compostable option, and he said we added on-call household pickup. As part of finalization with Waste Management, he said issues came up that were not anticipated but we worked through those issues and the contract is essentially the same. Minutes Regular Council Meeting: 05-23-2017 Page 5 of 8 Approved by Council: DRAFT Mr. Lamb said this is an exclusive contract and we will have three separate non-exclusive contracts for drop -box services. He said we incorporated Alternative One, which provides universal carts supplied by the contractor and Alternative Three that provides for on-call household cleanup consisting of annual removal of up to one cubic yard weighing no more than sixty-five pounds, and two large bulky items at no extra charge. Mr. Lamb said the contract incorporates all Waste Management company details and changes accepted during the RFP process including four addendums and minor grammatical and definition changes. He said the most substantial changes are operational changes discussed with Waste Management, tailored to the procedures and practices of Waste Management to improve efficiency. Examples include modified routes, vacation holds, removal of overweight charges, allowance of commercial containers to be green, residential garbage carts will remain grey, recyclable carts will be blue and the compostable carts will be green. He said we added clarifying language that multifamily recycling is optional and setting the administrative fee at one percent, embedded in the customer invoice fees, to pay for management and administration of the contract. He said the administrative fee is not on drop -box services. He said language was added to clarify that state tax is only on garbage and not on recycling, that solid waste services are only allowed through the contract providers, and he said drop -box services will have separate contracts and are forthcoming. Mayor Higgins invited public comment. Nina Fluegel, Spokane Valley, asked why multi -family units are not required to have recycling because she said they are a big part of the Valley and they need to do their part. She said we should offer recycling as an option to give them a choice to recycle in larger containers if they were provided. Mr. Lamb said originally we adopted the County's plan that did not require recycling for multifamily units, but as part of the education piece, this is something we are encouraging and we are required to update our Solid Waste Management plan every five years so there may be a push from the state to change that. Tammy Yeager of Waste Management said on behalf of Waste Management she and the team are elated that they were selected as the City's service provider. She said it was a rigorous process and she looks forward to working with Council and staff to implement the services selected and she said they are very interested in multifamily recycling because it is very important, and she said many multifamily units have already selected recycling. She added that they will work with staff to bring forward an implementation plan to let the customers know what the options are. Tony Lazanis Spokane Valley: said someone should identify them and require them to have a recycling container. Vote by acclamation: In favor: unanimous. Opposed: none. Motion carried. 12. Motion Consideration: Approval of Change Order for Siting Sculptures at City Hall — John Hohman It was moved by Deputy Mayor Woodard and seconded to approve the Meridian Change Order in the amount of $23,526.16 for the installation of bases and electrical conducts for the four sculptures to be placed at City Hall, which include Coup Ponies, Woman with Horse, Berry Picker, and the Mullan Trail Marker. Deputy City Manager Hohman said staff has been working on sculpture placement at the new City Hall since August of 2016, and this has been discussed several times with Council. He said we received a cost from the contractor a few weeks ago that was over $61,000.00 and it was not brought to Council for consideration because he thought it was excessive. Through negotiation and deletion of some of the items, he said the cost came to $23,000.00 for the slab foundations where the sculptures will be placed, landscaping around the foundations, as well as electrical conduits for future lighting if desired. He said the sculptures will be donated by the Spokane Valley Arts Council so no direct City funds are being used for the sculptures, but he said the Spokane Valley Arts Council does receive City funds through allocations. The site is being actively worked on so he said we need to move forward as soon as possible. Mr. Hohman added that these items were not originally contemplated so he would like to utilize Capital Fund 312 reserves. Minutes Regular Council Meeting: 05-23-2017 Page 6 of 8 Approved by Council: DRAFT Councilmember Collier asked how much this would cost the City later if we did not do it now and Mr. Hohman said it would be much more expensive because we would have to tear up the concrete to route conduit, he said it could be up to ten times more. Mayor Higgins invited public comments: Nina Fluegel, Spokane Valley, said that depending on where the sculptures are placed around the building, they may cause a distraction to drivers and she said she proposes putting them inside the building. Mr. Hohman said the building was not designed for that, the lobby area is not large enough to accommodate the sculptures and because it has a full basement, the floor of the lobby is not able to bear the weight load. He said the largest sculpture is away from traffic and near the parking lot, the smaller sculptures are close to the building so they should not be a traffic issue and the Mullan Marker will be on Sprague Avenue, as it is currently, so he does not think it will be a traffic issue. Deputy Mayor Woodard said if the art catches your eye that is a good thing. He said the intent is to get people to go look at the sculptures and read the interpretive signage and he would like people to stop by to see them. Vote by acclamation: In favor: unanimous. Opposed: none. Motion carried. PUBLIC COMMENTS: Mayor Higgins invited public comments; no comments were offered. ADMINISTRATIVE REPORTS: 13. Urban County Community Development Block Grant (CDBG) Requalification — Chaz Bates Economic Development Specialist Bates said Spokane County is due to re -qualify in 2017 for fiscal years 2018-2020 and the City needs to decide whether to renew its participation in the CDBG/HOME consortium or become a direct entitlement recipient from HUD. He went through his presentation and said staff recommends continuing as a member of the County consortium. City Manager Calhoun said Spokane Valley can give some of its twenty percent set-aside to other partners. Deputy Mayor Woodard said to clarify, there was a project in the past that was selected for CDBG funding that the public did not like, so the Council cancelled the project. Because we would not get any funds, he advocated that the funds go to another entity in Spokane Valley for their project so the funds allocated to the City were waived. He said every year the board is asked to look at the needs of the entire county and Spokane Valley is the only city to get sidewalk funding. Councilmember Munch asked if Spokane Valley makes up just twenty percent of the county, and Mr. Bates said Spokane Valley is thirty-four percent of the county. Mr. Munch asked why we do not get a thirty-four percent set-aside and Mr. Bates said he does not have that answer and that it was agreed to prior to his involvement. It was the consensus of Council to bring this forward for motion consideration at a future meeting. 14. Advance Agenda — Mayor Higgins Councilmember Wood said he would like to add safe exchange zones to the Advance Agenda. He said they could be located in police station parking lots to provide a safe place for citizens to exchange goods in a public place rather than from their homes. Councilmember Munch said the police station is not open twenty- four hours and City Manager Calhoun said that might give a false sense of security. Mayor Higgins said any public space during the day could serve the same purpose. Councilmember Collier said he would not mind hearing the police chief's opinion. Mr. Calhoun said staff will report back and add this to the pending items. Councilmember Haley said she would like to add discussion on disc golf in parks and it was agreed to add it to the agenda. Deputy Mayor Woodard said the resolution for No Parking during construction projects should be considered and it will be added to the agenda. Councilmember Munch said he would like the Red Cross to give a presentation for household emergency preparation, it was agreed to add it to the agenda and he will give Mr. Calhoun the contact information to set it up. Minutes Regular Council Meeting: 05-23-2017 Page 7 of 8 Approved by Council: DRAFT INFORMATION ONLY (will not be reported or discussed): 15. The Department Monthly Reports were for information only and were not reported or discussed. CITY MANAGER COMMENTS Mr. Calhoun had no additional comments. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 8:30 p.m. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Minutes Regular Council Meeting: 05-23-2017 Page 8 of 8 Approved by Council: DRAFT Attendance: Councilmembers MINUTES SPOKANE VALLEY COUNCIL MEETING STUDY SESSION Spokane Valley City Hall Council Chambers Spokane Valley, Washington May 30, 2017 Staff Rob Higgins, Mayor Arne Woodard, Deputy Mayor Caleb Collier, Councilmember Pam Haley, Councilmember Mike Munch, Councilmember Ed Pace, Councilmember Sam Wood, Councilmember Mark Calhoun, City Manager Chelsie Taylor, Finance Director Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney John Hohman, Deputy City Manager Mike Stone, Parks & Recreation Director Chaz Bates, Economic Development Specialist Mark Werner, Police Chief Christine Bainbridge, City Clerk Mayor Higgins called the meeting to order at 6:00 p.m. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. ACTION ITEM: 1. Motion Consideration: Urban County (CDBG) Requalification Agreement — Chaz Bates It was moved by Deputy Mayor Woodard and seconded, to authorize the City Manager to finalize and execute the cooperation agreement with Spokane County for Community Development Block Grant funds and continue participation in a deferred entitlement status as part of the Urban County for federal fiscal years 2018, 2019, and 2020. Economic Development Specialist Bates gave some background on the consortium for the Urban County Community Development Block Grant requalification, and of the options available said staff recommends continuing with our City's participation in the consortium, all as outlined on his May 30, 2017 Request for Council Action form. Councilmember Pace asked if CDBG funds have ever been used for anything other than sidewalks or safe routes to schools in low income areas, and Mr. Bates replied that they have. Mayor Higgins invited public comment; no comments were offered. Vote by acclamation: In Favor: Unanimous. Opposed: None. Motion carried. NON -ACTION ITEMS: 2. Farmers Market — Mike Stone Parks and Recreation Director Stone's PowerPoint presentation described some of the existing area farmers markets and their locations; mentioned several possible locations for a farmers market in Spokane Valley, spoke of site considerations, analysis and comparisons; he mentioned some of the pros and cons of the potential areas of the Valley Mission Park Horse Arena, the south parking lot of Valley Mission Park, Balfour Park, the new City Hall parking lot, and Castle Park. Councilmember Pace asked what kinds of organizations run the other farmers markets, and Mr. Stone said some are run by nonprofit boards, some by private businesses, and said he is not aware of any government entity running a farmers market, and that they have all been contracted out to someone who understands how these are best run; said he hears great reviews about the Wednesday night market at Kendal Yards; adding that some first steps to having a market are to determine the site, as once established they are difficult to move; determine the schedule, place ads or a RFP (request for proposals) in the newspapers, and use other means to let the public know about the potential of having a farmers market in Spokane Valley. Councilmember Munch asked if typically governments rent the space or just allow someone to use it, and Mr. Stone said the choice would be up to Council Study Session: 05-30-2017 Page 1 of 3 Approved by Council: DRAFT us; sometimes a City can provide space for a nominal fee and the contractor would pay everything else and assume all risk and therefore also get all the profit; he said the most successful markets are where the property owner lets the operators run the business, but if we were to do that, we would just make sure the site is ready. Mr. Stone stressed that it would be very important to have all the details determined and written ahead of time, and to review an operator's rules for running the market; said if we do this, we would want to be minimally involved, but still make sure it would be something we could be proud of. Councilmember Haley asked if Mr. Stone has ever been approached by anyone who wants to do this and he said he has not. Deputy Mayor Woodard said that the area would need to be visible, and he is not sure he would want to use Balfour Park or the City Hall parking lot; and Mr. Stone reiterated that we would not be heavily involved; that ideally we would find a site and turn it over to the operators, again stressing the need for a written arrangement. Mr. Stone also noted that because June is already upon us, this would be something to work toward for next year. Mr. Stone said as there is apparent Council interest, he will continue to develop this concept and come back with recommendations for a site with more specific costs, and Council concurred. 3. Parks Master Plan — Mike Stone Via his PowerPoint presentation, Mr. Stone gave Council an overview of the development of the Master Plan, explained what it is, that it is updated every five, six or seven years to keep it consistent with grant funding; and that we continue to pursue public involvement; said it does take time for staff to pursue grants, and time as well as cost is always a challenge. Councilmember Pace asked about acquiring parkland including the idea of pocket parks, and Mr. Stone said that pocket parks were popular years ago, but maintenance was over -burdening; however, in our City it might be appropriate to look at that concept again as finding large areas for parks is difficult. Mr. Stone said ideally, we want parks in most neighborhoods, and we currently have a park in almost every section of our City; adding that for a city our size, our park inventory is small. City Manager Calhoun said that in our upcoming budget workshop, we will review a spreadsheet showing potential and pending projects, which won't be all-inclusive, but will give Council an opportunity to bring forward ideas like pocket parks; that in previous years the focus was on such projects as the Appleway Trail; and said that typically once a project makes it onto the spreadsheet, we have pretty good success in bringing those projects to fruition; but as always, we have a finite amount of money and an infinite amount of projects, so we have to work with the finances available. Mr. Stone said Councilmembers should all have a copy of the 2013 Plan, and asked Councilmembers to let him know if they need a copy. 4. Port Districts — John Hohman Deputy City Manager Hohman and Deputy City Attorney Lamb went over some of the laws concerning forming a port district, as noted on the May 30, 2017 Request for Council Action (RCA) form. Mr. Hohman said that as a result of discussions held at a March council meeting, several questions arose, and Mr. Hohman went over that information as noted on his RCA, in particular, (1) may a city opt out or exclude itself from a county -wide port district; with the answer being no, that there is no legal mechanism for a city to opt out or exclude itself from a county -wide proposal; (2) may a city create its own port district; with the answer that a city does not have the authority to place its own port district on a ballot; however, citizens could petition to establish a less -than -county -wide port district; and (3) if a port district is approved by the voters that include a city, may the city later exclude itself from the port district; with the answer being that once a port district is approved by the voters, there is no provision to allow a city to withdraw from the district. Mr. Hohman also went over the information contained in the March 29, 2017 Memorandum, which was part of tonight's Council packet, to show the breakdown of various port district's monthly stipend. Mr. Lamb explained some of the issues and laws surrounding port districts formed as a result of a ballot issue, which led to discussion about rules for any ballot issue, including Council taking a position on a particular ballot measure, and said that the City cannot use resources to campaign for any ballot issue. City Attorney Driskell added that if Council wanted to take a position on a particular ballot issue, there are methods in place to do so, and Council could suspend the rules for that particular issue if they so desired. Council Study Session: 05-30-2017 Page 2 of 3 Approved by Council: DRAFT Discussion turned to taxing and levies including mention from Mayor Higgins that if you approve a port district, then you are approving being taxed. Mr. Hohman added that a tax revenue is just one source of revenue, and once established, they could lease properties as a source of income. Councilmember Pace reiterated his view that he doesn't like port districts, and that he feels they are a sham by big government to raise taxes beyond what a city or county could raise. Deputy Mayor Woodard raised the question about having written purpose and bylaws, and Mr. Lamb said you might be able to specify an end date, but the laws are clear and the powers are granted through statutes; that generally once created, a port district can do whatever the laws allows. Deputy Mayor Woodard asked if a port district could be formed for at least a year; and Mr. Lamb said he would need to research into the basis for that. Councilmember Collier asked if any created port district was ever disbanded and Mr. Hohman said not to his knowledge. Mr. Driskell said all citizens within an approved port district have the right to vote for port districts, and the port district is headed by elected commissioners. After further brief discussion, Mayor Higgins said that based on the comments tonight, he feels Council might want to drop this issue, and Councilmembers nodded in agreement. It was previously mentioned that GSI (Greater Spokane, Inc.) was apparently interested in port districts, and Mr. Hohman said staff will monitor the issue to ascertain GSI's stance. 5. Advance Agenda - Mayor Higgins There were no suggestions for changes to the Advance Agenda. 6. Council check-in — Mayor Higgins There were no Council comments. 6. City Manager Comments — Mark Calhoun Mr. Calhoun remarked that the budget workshop is coming up in two weeks, June 13, in this room, from 8:30 a.m. to approximately 3:30 p.m., and at this workshop, Council will have an opportunity to review the actual line item details within the operating funds, adding that this is a good review of where these funds come from, and what they are used for. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:21 p.m. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Council Study Session: 05-30-2017 Page 3 of 3 Approved by Council: DRAFT Attendance: Councilmembers MINUTES SPOKANE VALLEY COUNCIL MEETING STUDY SESSION Spokane Valley City Hall Council Chambers Spokane Valley, Washington June 6, 2017 Staff Rob Higgins, Mayor Arne Woodard, Deputy Mayor Caleb Collier, Councilmember Pam Haley, Councilmember Mike Munch, Councilmember Ed Pace, Councilmember Sam Wood, Councilmember Mark Calhoun, City Manager Chelsie Taylor, Finance Director Cary Driskell, City Attorney John Hohman, Deputy City Manager Mark Werner, Police Chief Mike Stone, Parks & Recreation Director Jenny Nickerson, Assistant Building Official Ray Wright, Senior Traffic Engineer Carrie Koudelka, Deputy City Clerk Mayor Higgins called the meeting to order at 6:00 p.m. ROLL CALL: Deputy City Clerk Koudelka called the roll; all Councilmembers were present. ACTION ITEM: 1. Consent Agenda a. Approval of claim vouchers on June 6, 2017 Request for Council Action Form Total: $813,991.71 b. Approval of May 16, 2017 Council Meeting Minutes, Study Session It was moved by Deputy Mayor Woodard, seconded, and unanimously agreed to approve the Consent Agenda. 2. Second Reading Proposed Ordinance 17-008 Amending 2017 Budget — Chelsie Taylor After Deputy City Clerk Koudelka read the ordinance title, it was moved by Deputy Mayor Woodard and seconded to approve Ordinance 17-008 amending Ordinance 16-017 which adopted a budget for the period January 1, 2017 through December 31, 2017. Finance Director Taylor said this second reading follows an administrative report given to Council on May 16th and a public hearing and first reading of the ordinance on May 23rd. She said Council is asked to approve the amendment that affects eleven funds as outlined in the RCA (Request for Council Action). She offered to walk Council through each fund change again but they had no further questions. Mayor Higgins invited public comments. Al Merkel, Spokane Valley said the Council said it would look into the issue of the elimination of the traffic signal program and he asked if they would look into how it would be restructured and if anything is proposed on a future agenda. Deputy Mayor Woodard said next Tuesday is the budget workshop and he invited the public to attend that meeting. Vote by acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 3. Second Reading Proposed Ordinance 17-009, Acceptance of Donations — Cary Driskell After Deputy City Clerk Koudelka read the ordinance title, it was moved by Deputy Mayor Woodard and seconded to approve Ordinance 17-009 adopting chapter 3.34 Spokane Valley Municipal code relating to acceptance of donations. City Attorney Driskell said this is the second reading of this ordinance and explained that if the City wants to accept donations, whether cash or property, then it has to adopt an ordinance under RCW 35.21.100 that establishes the process and criteria to do so. He said this ordinance would adopt chapter 3.34 of the Municipal Code to address acceptance of donations, and he said the ordinance has not changed since the first reading. Mayor Higgins invited public comments. Al Merkel, Spokane Valley said he is curious as to whether there is any way to place a quid pro quo on gifts to the City. Deputy Mayor Woodard asked Mr. Driskell and City Manager Calhoun if the donations would Council Study Session: 06-06-2017 Page 1 of 4 Approved by Council: DRAFT be subject to an audit. Mr. Calhoun confirmed all donations would be audited and he pointed out the conflict of interest language set forth in the ordinance stating the City would be sensitive to quid pro quo. Vote by acclamation: In Favor: Unanimous. Opposed: None. Motion carried. NON -ACTION ITEMS: 4. CenterPlace Food Event: Crave! NW — John Hohman Deputy City Manager Hohman introduced guests Adam Hegsted, executive chef and owner of Le Catering Company, and Tom Stebbins of Vision Marketing to give Council an update on the Crave NW food event in Spokane Valley that begins Thursday and goes through Father's Day. Mr. Stebbins said he invited Council and the media to the opening event on Thursday and he said Crave NW is a four-day annual food and drink event with over ten ticketed tasting events. He said there will be Grand Tastings Friday and Saturday with forty food and beverage participants. Thursday is a Seafood Bash, Friday features street food, Saturday is their Fire and Smoke event and Sunday there will be a Father's Day brunch from 11:00 a.m. — 2:00 p.m. He said they will also offer classes with the guest chefs and the Chamber of Commerce has promoted the event. Mr. Hegsted said it has been difficult to get the chefs together, he said Spokane and Coeur d'Alene chefs are participating, as well as chefs from Chicago, Las Vegas and Las Angeles. Mr. Stebbins added that this kind of event has never happened in the area before and he said there is a buzz in the community for the event. Deputy Mayor Woodard asked how many breweries and wineries are participating and Mr. Hegsted said there are fifteen breweries and fifteen wineries and distilleries, and he said they are all local. Councilmember Munch asked if they are preselling the tickets and he asked how the sales have been so far. Mr. Stebbins said this is the first year for the event, sales have not been what they had hoped and they will have to be prepared for walk-up ticket sales which, he said, makes things difficult. He said that hotels have offered lodging packages. Deputy Mayor Woodard asked where people can find and purchase tickets. Mr. Stebbins said the tickets are available online at CRAVENW.com and he said primary play for advertising is on social media. 5. 8th and McDonald Traffic Update — John Hohman Deputy City Manager Hohman said he is here to follow up on the long-standing problem of accidents at 8th and McDonald. He said Council last heard an administrative report on October 18, 2016, concerning the intersection. He said since then, work has been done at the intersection and we have now had time to review those changes and a consultant has studied the area and provided us with a traffic study. He said traffic mitigation options have included a four-way stop and flashing beacons. Mr. Hohman said there were eight accidents last year at this intersection and two this year, and he said three accidents have occurred since the improvements were made. He said 8th and McDonald is a two-way controlled intersection, and after the report to Council in October 2016, large forty-eight inch stop signs were installed at the intersection on 8th and vegetation was cut back. He said either people do not stop on 8th or they stop and miscalculate the time needed to clear the intersection. He said the problem seems to be westbound traffic on 8th pulling out in front of south bound traffic on McDonald. The traffic study focused on the speed limits and he said a McDonald speed study was added and the consultant came up with four options. The first is to lower the speed limit on 8th and review the situation over a six-month period. The second option is to deal with the sight obstructions approaching the intersection and the third option is to add flashing lights to the stop signs. He said the fourth option is installation of a four-way stop at the intersection. Mr. Hohman said once we received the study from the consultants, the staff engineers reviewed and evaluated the information to make their recommendation based on our street standards and what will work best for our community. He said we are looking at options for the next step and he said flashing stop signs cost $2,000.00 per sign. He said he does not know if there will be an ideal solution to the situation, but he said he thinks a four-way stop will improve the safety for the citizens, but he also cautioned that it will not eliminate accidents altogether. He said people will still miss the stop signs and people will still run through traffic signals. Mr. Hohman said staff has received several complaints, some against installing a four-way stop at the intersection and others asking why a four-way stop has not already been installed there. He said another possibility is to install flashing beacons prior to installing a four-way stop, flashing yellow on McDonald and red on 8th. He said he recommends looking at flashing beacons and keeping the four-way stop on the Council Study Session: 06-06-2017 Page 2 of 4 Approved by Council: DRAFT table for now, but he said we need to take some sort of action at this intersection. Councilmember Pace said he thinks we should go ahead with the four-way stop now. Councilmember Munch said in the past they talked about installing rumble strips leading up to 8th but some thought that option would be too noisy. He said he would like to look at that as an option again and he said he does not want to impede the traffic on McDonald. Councilmember Haley said she would also like a four-way stop installed and said she does not think a flashing yellow beacon will slow anybody down. Senior Traffic Engineer Wright said currently the level of service through the intersection is an "A," indicating the best and he said if a four-way stop goes in, it will reduce the service level to a "B" which he said is still ok. He said 6,000 vehicles a day use McDonald and 1,200 use 8th. Councilmember Wood said he does not want to spend the funds on flashing lights only to end up with a four-way stop anyway. He said he would like to install the four-way stop signs and be done with it. Councilmember Collier asked if we know the cost of rumble strips and Mr. Hohman said he does not know the cost and added that rumble strips cause noise for the neighbors but he said we can look at putting them closer to the intersection so traffic would be going slower. Mayor Higgins said they also discussed looking at the speed limits and Mr. Hohman said he will address that and thanked the Mayor for the reminder. Councilmember Pace asked if rumble strips would fill with water and ice in the winter and become ineffective and Mr. Hohman confirmed that is correct. Deputy Mayor Woodard asked what time of day the accidents happened and Senior Traffic Engineer Wright answered that the accidents primarily occurred in the afternoon to evening hours. Deputy Mayor Woodard said he would like to start out with yellow and red flashing beacons and he said if we decide to go to a four-way stop we can convert the yellow light to red and it will still help with the intersection. He said he is fine with a four-way stop but he would like to approach it incrementally. Mr. Hohman said the study recommended a reduction in speed from 35 mph to 30 mph on 8th Avenue from Pines to Sullivan and he said staff agrees that change would be prudent and justifiable, but he said staff needs to look at the speed limits throughout the City and determine more universal speed limits. He said the intersection meets the warrants for a traffic signal for accidents but not for traffic volume, but he said when staff broke down the data, the traffic volume indicates that six out of eight hours are met indicating it is very close to meeting the warrants in those areas. Mr. Wright said in addition to considering the engineering numbers, we also need to look at the characteristics of the intersection and other factors. He said in his opinion it is best to make a decision with caution and that unwarranted four-way stops can cause more rear -end collisions as drivers are not expecting a stop. He said in his career he has done numerous incremental solutions and he said it takes people some time to adjust to the changes. He said Mr. Woodard's idea with the overhead flashing lights is a good idea and he has seen success with that. Mayor Higgins said flashing lights could augment the four-way stop and would help get the attention of drivers. Mr. Hohman said he will spend more time refining staffs recommendation to bring back to Council for consideration. 6. Human Trafficking in Spokane Valley — Chief Mark Werner Chief Werner introduced Sargent Aaron Myhre of the Sexual Assault Unit who said he has been with the Sheriff's office about ten years and with the Sexual Assault Unit the past year and a half. He went through his Powerpoint presentation and invited questions and comments from the Council. He said human trafficking is exploitation of someone through force, fraud or coercion, either for labor or a sex act. He said the victims are usually females aged sixteen to forty, typically addicted to drugs and/or runaways. He said the trafficking crimes are not generally reported to law enforcement and when they are, they are challenging to investigate because victims become uncooperative, traffickers move locations, and it is hard to build a strong case with limited surveillance resources. He said police priority is to identify juveniles who are being trafficked and they have a detective who works in partnership with a local federal agency on a Child Exploitation Task Force. Councilmember Wood asked if there is a distinction between prostitution and sex trafficking, and Sgt. Myhre stated that there is a distinction in that people are forced into sex trafficking while prostitutes may be supporting their habits, such as drugs. Councilmember Collier said this is becoming more prevalent because of our lack of prosecuting cases and he said we are tougher on drug crimes than trafficking cases. In response, Sgt. Myhre said a successfully prosecuted trafficking case got a fifteen -year sentence where drug cases typically get a sentence of a few weeks. Mr. Collier said he would like us to work with the police to get this out of our city and he would like to know how the Council can Council Study Session: 06-06-2017 Page 3 of 4 Approved by Council: DRAFT help do that. At the invitation of Councilmember Collier and approval of the Mayor, two guest speakers were given three minutes to comment. Caleb Altmeyer of HRC (Helping Reach Community) Ministries said they work with women from sixteen to forty years old that are victims of sex trafficking and he said the women have a difficult time calling the police department for help. He said he wants to offer their help to the police department to work with the community to get the word out so people feel safe contacting the police. He said our past culture has viewed these women as prostitutes and not victims and that perception needs to be broken so the women feel safe coming forward. Mr. Altmeyer said he has a plan to work with Spokane Valley and that it starts with educating our young and vulnerable people so they do not get into this lifestyle. Jennifer Thomas of Jonah Project said that her agency is similar to HRC Ministries in that it is primarily a resource for girls caught trafficking, but includes boys too. She said any time we have a vulnerable youth, it can become a breeding ground for trafficking. She said across the nation more money is made in sex trafficking girls than by Google and other companies combined and that there are 1,500 homeless school - aged kids in Spokane Valley who are vulnerable to trafficking. She said awareness is a huge piece. 7. City Hall Update — Jenny Nickerson Assistant Building Official Nickerson said we are on schedule for the September 30, 2017 final completion date. She said the vestibule for the permit center has been glassed in, the sidewalks are installed and are curved making it a pleasant walk for citizens and the Public Works lobby reception area now has countertops, carpet and the ceiling installed. She said eighty-three percent of the schedule is completed and eighty-two percent, roughly $8,084,854, has been paid to the contractor. Ms. Nickerson said upcoming activities include sheetrock tape and paint in the Council Chambers, landscape sleeving and masonry sealing, taping and finishing the sheetrock in the basement and lobby, finishing the elevator, and completing the ceiling tile and flooring on the third floor. Lastly, she encouraged Council to try the chair options set up in Suite 106 and let her know their favorite. 8. Advance Agenda - Mayor Higgins There were no suggestions for changes to the Advance Agenda. 9. Council check-in — Mayor Higgins There were no Council comments. 10. City Manager Comments — Mark Calhoun City Manager Calhoun said next Tuesday, June 13th, is the budget workshop in Council Chambers from 8:30 a.m. to 3:30 p.m. He said there will be no evening meeting that night, and the June 20th meeting has been cancelled due to the AWC conference that three members of Council are attending. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:23 p.m. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Council Study Session: 06-06-2017 Page 4 of 4 Approved by Council: DRAFT Attendance: Councilmembers MINUTES SPOKANE VALLEY COUNCIL SPECIAL MEETING WORKSHOP Spokane Valley City Hall Council Chambers Spokane Valley, Washington June 13, 2017 Staff Rod Higgins, Mayor Arne Woodard, Deputy Mayor Caleb Collier, Councilmember Pam Haley, Councilmember Mike Munch, Councilmember Ed Pace, Councilmember Sam Wood, Councilmember Mark Calhoun, City Manager John Hohman, Deputy City Manager Cary Driskell, City Attorney Mike Stone, Parks & Rec Director Chelsie Taylor, Finance Director Eric Lamb, Deputy City Attorney Morgan Koudelka, Sr. Admin. Analyst Mark Werner, Police Chief John Whitehead, Human Resources Manager Christine Bainbridge, City Clerk Mayor Higgins called the meeting to order at 8:30 a.m. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present except Councilmember Munch, although other Councilmembers said they anticipate his arrival shortly. It was moved by Councilmember Pace, seconded and unanimously agreed to temporarily excuse Councilmember Munch until he arrives. [Councilmember Munch arrived at 8:34 a.m.] WELCOME: Mayor Higgins welcomed everyone to the meeting. WORKSHEET OVERVIEW — Mark Calhoun, Chelsie Taylor Mr. Calhoun noted that today's discussion is the first of eight which will be given on the 2018 budget; said he hopes to wrap up today's meeting by 3:30 p.m., and will do his best to keep things moving and not get bogged down. Mr. Calhoun mentioned the included Business Plan, which he said is the guiding document to help put the budget together; said we won't have time to discuss the Plan, that it has been updated and reflects the re -organization [Councilmember Munch arrived] and he asked Councilmembers to please let him know if they discover any errors. Mr. Calhoun noted that our chief budget priorities are public safety, economic development, pavement preservation, and transportation and infrastructure, and our focus today will be on combined efforts on those priorities. He stated that staff has extended a great amount of time to prepare for today's workshop, and that finance will be buried over the balance of the summer working on the budget; he noted there will likely be a variety of changes between now and August 22 when Council will hear a report on estimated revenues and expenditures. Mr. Calhoun mentioned the general fund revenues and state revenue sharing, noting that the figures are preliminary and predicated on the state's adoption of the budget and revenue sharing. Mr. Calhoun explained that each year there are two primary goals when developing the budget: (1) that recurring revenues exceed recurring expenditures, which they do by $2.2 million as noted on page 2 in the notebook; and that (2) the ending general fund, fund balance (or the reserve) is at least 50% of recurring expenditures. Mr. Calhoun noted that the predicted reserve balance will be just over 67% of recurring expenditures, and if that happens, he said we have a system to move the excess where needed. Mr. Calhoun said we are in a great place this early in the year. He noted that the goal for last year's budget was to increase by no more than 1%, and we reached that goal last year with a .87% increase, which included several last - Council Special Meeting Workshop: 06-13-2017 Page 1 of 11 Approved by Council: DRAFT minute Council expenditures; he said for the 2018 budget, he had some misgivings about being able to accomplish that two years in a row with the increasing cost of goods and services, but directions to staff for the 2018 budget were to first keep the status quo service budget the same as the previous year, and to second bring in figures no greater than 1% from the previous year. He noted that we are currently 1.45% over those figures of 2017; said the CPI (Consumer Price Index) measured as of April 2017 was running at 2.9%, so at 1.4% we are at one-half of the CPI. Mr. Calhoun mentioned that the supplemental requests are not built into this base budget, and that he assumes the 1.45% will change some throughout the year; he said that some departments grew by more than 1% and some by less; and with the reorganization, the City Manager's budget is up, while the Deputy City Manager's budget is down, which he said will be discussed in more detail later today. Deputy Mayor Woodard remarked that departments do not spend everything they have, and Mr. Calhoun concurred that we do not run by a "spend it or lose it" philosophy, and because we don't do that, departments don't needlessly spend money. Finance Director Taylor gave an overview of the contents of the notebook, and mentioned that the 3, 6, and 9% reductions are just an exercise; briefly discussed the declining telephone utility tax revenues; gave a cursory review of pages 1 through 4 showing general fund department changes from 2017 to 2018; went over version 1 and 2 of the street fund, with version one including the signal detection replacement program, traffic signal replacement program, and spare traffic signal equipment; and version two not including those items. Mr. Calhoun went over the figures contained on the page immediately prior to Tab 1, which shows a projected ending fund balance of 57.31% of recurring expenditures. City Manager Calhoun noted that last year, the general fund exceeded expenditures by about $1.4 million, and throughout the course of the budget, funds were applied to the Pines/Grade separation project, and said Council could consider something similar this year if the situation warrants as there is no need to have such a large carryover. Ms. Taylor added that budget projections are based on a six-year history plus current year's activity, that some of these figures will shift, and that we are not anticipating taking the permitted 1% increase in property taxes; said that sales tax estimates are very significant and based on history and receipts for this year, that we are seeing an increase but staff likes to stay with conservative projections. She also mentioned that these figures will also depend on what the state does with state shared revenues. In response to Councilmember Wood's request to explain, Ms. Taylor said that shared revenues include such things as liquor profits, fees from criminal justice, marijuana, and the streamlined sales tax mitigation; and again in response to Councilmember Wood's request to explain, Mr. Calhoun said that streamlined sales tax is a legislative effort to make more uniform the distribution of sales tax; that previously businesses that shipped products to customers coded the local sales tax to the location from which the product was shipped; but with the change, it would be coded to the point of delivery; said the state did it in part to capture sales tax on sales done over the Internet, but that hasn't come to fruition because Congress hasn't delivered on that yet; so our state would mitigate some of our losses; he said few cities actually receive mitigated fees. Tab 1— City Council — Mark Calhoun, Council City Manager Calhoun explained that we do our best so that the budget requests closely reflect the actual past expenditures; said the total Council budget increased by .53%; that the payroll portion of that budget usually increases quite a bit, and noted that the current health insurance will expire this year and Councilmembers will move to a less expensive health insurance; and he went over some of the individual line items. Councilmember Pace asked about the $75,000 for memberships, and Mr. Calhoun noted that covers membership in the NLC (National League of Cities) and the AWC (Association of Washington Cities). Tab 2 — City Manager — Mark Calhoun Mr. Calhoun noted that this budget increases by 31.50% which is almost entirely related to personnel; he mentioned the reorganization which focused on the public works and community development departments, which both fall under the Deputy City Manager; said the two administrative analysts actually report to the City Manager so that was moved from the Deputy City Manager to the City Manager's budget; and noted Council Special Meeting Workshop: 06-13-2017 Page 2 of 11 Approved by Council: DRAFT that the overall FTE (full-time equivalent) staff does not increase in 2018. Councilmember Wood noted that the legal notices category increased significantly, and Mr. Calhoun said that is largely due because in addition to publishing in the Valley News Herald, we also publish in the Exchange, which therefore doubles the publication cost. Councilmember Pace asked if we could drop the Valley News Herald and just use the Exchange; and City Clerk Bainbridge explained that we have a designated "official newspaper" of the Valley News Herald; and that it has changed in the past and can be changed again if Council desires, but must be done by official Council action. City Attorney Driskell added that the Exchange does qualify, but there are some questions about having it as our official newspaper as the purpose of publishing is we want contractors and the public to see the notices, and we don't know how widely the Exchange is viewed, therefore it might be counter-productive. Councilmember Pace suggested it might be worth looking at and said he will ask later that that topic be included on the advance agenda to look at circulation numbers. Tab 3 — City Attorney - Cary Driskell After City Attorney Driskell read his department's mission statement, he explained that his department primarily advises on land use regulations, conducts training for staff and council, and he explained his staff positions and gave a brief synopsis on the various budget categories. Tab 4 - Public Safety — Chief Werner, and Morgan Koudelka City Manager Calhoun welcomed Chief Werner to his first time through the budget process. Beginning with the public safety budget, Senior Administrative Analyst Koudelka stated that the budget captures contracts dealing with public safety and services provided by Spokane County, includes the precinct building costs, and pass-through revenues, which he said are fairly static although we adjusted those down some from the previous year; said we have invested in pre-trial diversion and other alternate options like traffic school so there are not as many court revenues as previously; said that wages are associated with the maintenance staff at CenterPlace as they perform maintenance when needed on the precinct; said other services are mostly related to the maintenance at the precinct, plus a contingency to deal with some unresolved items, adding that there is always the settle and adjust process. Mr. Koudelka went over the information on page two of the spreadsheet noting some reductions associated with CryWolf and those associated bank fees, and said we expect to fully implement the in-house program very soon, so likely the only cost would be the on-line payment software system we are exploring, which cost will likely come out of the revenues. Mr. Koudelka added that under intergovernmental services, the public defender contract will come to Council soon as ongoing negotiations on an amendment are being wrapped up. There was discussion about the jail and how we pay for our share; that it is based on our proportion of the average daily population of j ail inmates, along with other costs; mention by Mr. Koudelka that the City of Spokane is doing things differently and they are not having as many jail dates as others; said our length of stay per inmate increased, as did the number of warrants. Mr. Koudelka also noted that sometimes warrants get backlogged as they are not actively pursued depending on jail capacity, that they will arrest, book and release unless bed space is available or by direction of the judge or prosecutor. Mr. Koudelka also stated that some of the increase could be related to the County Prosecutor who is pursuing jail time versus some other alternatives, and some due to more aggressive sentencing. Jail capacity was also discussed with the Chief adding that many times the jail is full and in that case, they won't take the Department of Correction warrants; said people are still arrested and taken to the jail, but are released, which he said is frustrating for officers. Councilmember Pace asked about having a secondary supplemental contract with another county to take care of the overflow. Mr. Koudelka replied that staff has explored that some, but that would be a budget issue, which includes transportation costs; and said we make sure that the people who need to be in jail stay in jail while those who are not a threat to the public could perhaps use another program; and said that is one of the issues we are working toward with the Law and Justice Council. Councilmember Pace suggested this would be something to add to the advance agenda later, and Mr. Calhoun concurred that the issue is worthy of discussion, with Mr. Driskell adding that some of these issues are being covered in the study paid for by the McArthur grant, with the idea to put threatening people in jail and have an alternative Council Special Meeting Workshop: 06-13-2017 Page 3 of 11 Approved by Council: DRAFT to incarceration for others. Mr. Koudelka mentioned that our local needs take precedence over non -local needs, and if a change need to be made to free up beds, that will happen; but it all depends upon the cooperation between the different departments; sometime the courts do something that law enforcement and the jail are not aware of; but again stressed that if someone is a danger to the community, a bed will be found for them; adding that Geiger opened up another wing so we need to look at the local scene first to see what is possible; said there is a need for more space for all jurisdictions and we are just a very small piece of the jail puzzle, usually representing only 3-4% and our length of stay is not very long; said many are waiting for pre -trail and then have a short sentence, and said to transport them elsewhere is expensive, and makes it a problem for the inmate meeting with the local public defender, all of which is especially problematic if the person is only in jail five to ten days or less, and Councilmember Pace added that he would still like to see this topic on an advance agenda. Mr. Koudelka then went over the line items under intergovernmental services, adding that we don't have control over the County budget. Councilmember Collier asked about perhaps using some of the `general fund drain -off' to offer some kind of one-time recruitment incentive to officers. Chief Werner said he has been talking with the County about increasing that fund and if that does happen on the County side, we would pay our share. Mr. Koudelka again reminded everyone that regarding recruitment incentive, we are waiting to see what happens with the settlement with the deputies on salaries and benefits. Chief Werner explained that the idea is to increase the hiring bonus and spread it out over three years; that we currently have $3,000 signing bonuses for lateral transfers, and are hoping to increase that to $6,000 or $7,000, again over three years; he said we are limited by what the County dictates as the hiring is all done through the Sheriff's office and through collective bargaining, officers can bid where they want to work. There was some discussion about alternatives to working with the County, including the problem of restricting people to Spokane Valley employees and not Sheriff's Office employees, and there would likely be some reluctance on the County side in having different pay scales, different hiring bonuses at different levels, or restricting officers of where they can work; and Mr. Koudelka said a lot is controlled by the collective bargaining agreement; that any difference would have to be bargained with the unit and we are not a part of those bargaining sessions; and said it gets complicated if we try to do something different from the rest of the county. Mr. Koudelka also noted that when we have more firm figures on the law enforcement agreement, we will report back to Council. Councilmember Collier asked about the property crimes task force and Finance Director Taylor explained that was a one-time grant so it is not included in the budget. Chief Werner also confirmed those were one- time funds and are no longer available; adding that there are still staffing issues and vacancies. Councilmember Collier again asked about using some of those `drain off' funds and Mr. Calhoun said we generally try to use those funds for one-time capital projects, and would be reluctant using them toward an ongoing program; however, if Council collectively wants to, we could build space into the general fund as perhaps a nonrecurring item. Councilmember Pace said he agrees those funds are best spent on capital investment, but this is another kind of investment and said he thinks it would be a fairly small percentage of that excess, so perhaps the task force could be extended for another year and go year -by -year based on need and funds. Mr. Koudelka said that he and Mr. Calhoun have discussed this, and if there are unexpended funds for law enforcement, it would be nice to keep them in the designated area; and that the thought was if we get toward the end of the year and see we won't be fully staffed and won't spend all the law enforcement funds, we would look at what other needs there are specific to law enforcement, and Council could decide about using those funds while the books are still open for that year; he said Lt. Lyons is also doing a fleet analysis to determine needs as we have been hearing that the County has not been fully funding replacement of vehicles, so we want to look at the impact of replacing vehicles, and whether we want to pursue that if there are funds available at the end of the year. Mr. Koudelka said we will know more in the near future, and if Council is interested, he could give an update on where we are in this year's budget and what the needs might be, which would also give us a guide for next year as there is a good chance they might not be fully staffed in the subsequent years as well. Mayor Higgins noted we would be looking for Council Special Meeting Workshop: 06-13-2017 Page 4 of 11 Approved by Council: DRAFT consistency and dependability and Chief Werner agreed it would need to be something that can be sustained, as cost is always an issue. Mr. Calhoun added that we could look at staffing as well as other law enforcement issues. Mr. Koudelka shared that it appears they are close in wrapping up the law enforcement negotiations. Mr. Calhoun noted this topic is scheduled for a report to Council July 11. Councilmember Munch noted the $145,000 in the building repair and maintenance for 2017 but not for 2018, and Ms. Taylor noted that was the cost for the CAD/RMS system and is in the wrong line. Tab 5 - Deputy City Manager — Mark Calhoun City Manager Calhoun explained the division of responsibilities, the 42.81% decrease which was part of the reorganization, of the move of the administrative analysts into the City Manager budget, and of the move of the Public Information Officer (PIO) out of the Deputy City Manager budget and into the budget of the Economic Development Division, which allows the PIO to assist economic development, and to allow that staff to provide some depth to her efforts; he noted that supplies decreased from the previous three years; said we did not hold a City Hall at the Mall this year, and that will likely be replaced with a presentation at our new city hall; mentioned the reduction of $5700 from the previous budget, and of the cost for the software maintenance that hosts our website, as well as a cost for E -Gov which takes care of our C.A.R.E.S. system; and said we think we have a product that will serve us better, which will be further explained under supplemental items. Mayor Higgins called for a recess at 10:00 a.m.; he reconvened the meeting at 10:15 a.m. Tab 6 — Finance and Information Technology — Chelsie Taylor Finance Director Taylor went through the spreadsheet figures which show an increase by 2.87%, which she explained is in payroll and is related to raises in the cost of health care. Tab 7 — General Government — Chelsie Taylor Finance Director Taylor explained that not all expenses are attributed to a specific department, and many expenses like software licenses fall under this category, which includes a replacement schedule for IT (information technology) equipment; she explained that items such as the site selector support the entire city operations, hence general government is a more appropriate place for these funds. Ms. Taylor and Mr. Calhoun also went over the bond payments on the new city hall with Mr. Calhoun explaining the difference in the payment versus our current rent, realizing that in the new building we will be paying for janitorial and utilities, but we will also own the building after thirty years. As an aside, Deputy Mayor Woodard asked about the status of the sound system at CenterPlace and the $300,000 allocated for the great room, and Mr. Stone said that is in the design phase now, and the target is late August. Ms. Taylor noted that the overall decrease is due to the large 2017 budget items that are non-recurring, and the winter weather reserve transfer out, and for the Pines design. Tab 8 - Human Resources — John Whitehead Human Resources Manager Whitehead said his spreadsheet is pretty straight -forward, and he went through some of the services and charges, and mentioned that he hopes to get some training assistance from WCIA (Washington Cities Insurance Authority) which will help reduce the training expenses. Mr. Whitehead also noted we expect to receive the Well -City Award which will reduce the cost of our health care. Tab 9 - City Hall Operations & Maintenance —John Hohman Deputy City Manager Hohman explained that this fund was created in the 2017 budget as we move toward completion of the new city hall building; he said the one FTE has not yet been hired and that position is still being evaluated to see if there would be efficiencies for the position to work on other buildings as well, such as the shop, the Precinct Building and CenterPlace; but that we will need janitorial services and staff is working on a RFP (request for proposal); he said that once we are close to having final figures on these items, this will be brought back to Council. Mr. Calhoun noted that we will not know the precise figures Council Special Meeting Workshop: 06-13-2017 Page 5 of 11 Approved by Council: DRAFT until we have the actual costs. Mr. Hohman added that during the design of the new City Hall, we wanted to have a very efficient HVAC (heating, ventilation and air conditioning) system, so we anticipate that will give us more energy efficiency. Tab 10 - Community & Public Works — Engineering — John Hohman Mr. Hohman explained that "Community and Public Works" is what we are now calling our newly combined department; and he went through the spreadsheet explaining the functions and the difference in coding; he said we will also be implementing internal maintenance of our city vehicles for things like oil changes, and are purchasing some equipment so we can do that at the city shop. Mr. Calhoun noted that maintenance will be done at no extra cost as it will be done by our own staff. Mr. Hohman also explained about the Spokane County GIS (geographic information system) expenses for our contract for a County staff member who resides here; mentioned the need to keep our process user-friendly and have the necessary data; he mentioned changes to software licenses and maintenance, adding that Development Engineer Henry Allen has some very specific floodplain analysis software, and of the increased registrations. Mr. Hohman mentioned the staff levels as shown on page two and the overall decrease. Councilmember Munch asked about the apparent double in fuel cost from 2016, and Mr. Hohman said much of that is a shift in personnel and bringing inspectors into this group. Mr. Calhoun and Ms. Taylor both noted the difficulty in doing comparables as a result of the reorganization. Tab 11- Community & Public Works — Economic Development — John Hohman Deputy City Manager Hohman noted that this division is the key of our operation as it sets the work program and includes the long-range planning aspect and the Comprehensive Plan, and the Transportation Improvement Program (TIP); said we have a limited amount of capital to spend on infrastructure and are trying to place those funds where most appropriate, and still provide for future development; he also noted CIP (Capital Improvement Program) Manager Gloria Mantz's old position will be changing from part to full-time; and we will be bringing the planning grants engineer to economic development from public works to work on the transportation improvement program and the grants that help set that program; and he mentioned the transfer in of the Public Information Officer. Mr. Hohman noted most changes on the line item deal with the shift in personnel. Tab 12 - Community & Public Works — Building & Planning — John Hohman Mr. Hohman explained that all planners are now assigned to the building division, and this is the group that does the current planning, which includes anything flowing through the permit center; he explained the difference on the sheet between bold print, non -bold, and non -shaded; mentioned a concern with credit card and bank card fees which generate when people use their charge cards in the permit process; said that amount almost doubled from 2016, adding that we have not been passing that fee along in our fee schedule, which might be a better approach. Discussion ensued about why we are not passing that fee along, which would necessitate a change to the fee resolution, and mention from Mr. Calhoun that previously Council was not interested in increasing fees. There was also discussion about code enforcement abatement and the past legislative bill which allows us to recoup up to $2,000. Mr. Driskell said staff will be continuing those efforts in the coming years to increase that so we can recoup the public tax dollars and put the responsibility where it belongs. Councilmember Pace said he would like to discuss options that hopefully don't raise fees, and Councilmember Munch noted it is not right for us to subsidize those who use credit cards, which means that people who pay with cash are actually paying more. Councilmember Wood said he thought that private retailers absorb that cost. Tab 13 - Parks & Recreation — Mike Stone Parks and Recreation Director Stone went over the figures on the spreadsheet; mentioned that they are currently without a recreation coordinator; said that the budget is primarily status quo and the increase in the minimum wage is probably the biggest impact on their budget; said they are also lacking sufficient funds to cover surprises like damage, theft, and graffiti, and would like to see something put together in Council Special Meeting Workshop: 06-13-2017 Page 6 of 11 Approved by Council: DRAFT order to have better access to funds to take care of those kinds of repairs. Councilmember Collier asked if there is a specific targeted area, and Mr. Stone said there are several - Discovery Playground, Appleway Trail, and Browns Park where things have been stolen or damaged, some beyond replacement. Mr. Stone said it has been frustrating and they are working closely with the police department; said an ongoing challenge is that there are times when we simply don't have the resources to go in and replace items. Chief Werner said there have been discussions about putting up cameras; sometimes the lighting isn't good, but that is being considered, and said they have also hired private security. A question came up about keeping the sand clean at Browns Park and Mr. Stone said that has not been a problem, and the Volleyball Association is responsible for that maintenance. Concerning the recreation division, Mr. Stone said the recreation programs recover 100% of their costs. There was also some discussion about the pools with Mr. Stone mentioning the increase in minimum wage, adding that the pools are 50 years old so they require ongoing maintenance to keep them operating. Mr. Stone said the senior center is also mostly status quo. Concerning CenterPlace, Mr. Stone said the building is open seven days a week sometimes up to seventeen hours a day, so we hire "host" temporary employees. The question of bank card fees came up again and Mr. Stone said they do as other departments do, and don't recover those fees. Councilmember Pace asked how much do we recover in rentals for CenterPlace, and Mr. Stone explained that we probably have 35- 40% recovery. Mr. Calhoun said we can get more definite numbers for Council later if they desire. Overall, Mr. Stone said the ideal is to keep CenterPlace looking like a new facility, but more maintenance issues occur every year. Councilmember Munch said he would like to get the numbers on when the CenterPlace bond is paid. Deputy Mayor Woodard added that the senior center wing is also for the benefit of the seniors, and they don't pay us for that, so that is a provided public service, which is what the building is for. Councilmember Pace said this doesn't sound like a good business deal for the City; that we are in the rental business and only getting back a third of our expenses; but Mr. Stone reminded everyone that we are government and cannot act like private business; we can't offer discounts or special promotions, and that he doesn't believe it was ever anticipated that the building pay for itself. Tab 14 - Supplemental Budget Requests — Chelsie Taylor Mr. Calhoun stated that these are the supplemental requests from the departments; that some are recurring in nature and some are one-time, as indicated by the "R" or "N"; and the nonrecurring are anticipated as a one-time expense in 2018. After Mr. Calhoun gave a summary of the requests as noted on page 1 under Tab 14, City Attorney Driskell explained his request for changes in personnel and of adding a half-time attorney position to handle the code enforcement cases; said this would move those cases forward faster and more efficiently as he and Mr. Lamb work on other items such as solid waste, marijuana, and development regulations. Mr. Driskell said that after speaking with someone in the career department at the law school, he feels we can get a top quality part-time person; and if that position could be added, he would anticipate cutting one legal intern. Mr. Driskell said the American Bar Association also limits how many hours interns can work; and during the interns' finals, there is of course a gap in their assistance. Mr. Koudelka and Chief Werner then went over the requests dealing with public safety. Chief Werner mentioned the need for a full facility standard commercial natural gas generator at the precinct building as power outages are crippling to their operation. Mr. Koudelka then noted the rationale and purpose for funding a commercial vehicle enforcement officer; said the County uses the CDL (commercial driver's license) enforcement offices; that we researched this several years ago and decided not to participate but now that road maintenance is a high priority, perhaps this should be considered; said he has not had conversations with the County road and engineering department to determine how the current funding works, and said there are some outside funding sources going toward those officers; but if we could buy into these existing positions or have a third position dedicated to Spokane Valley, perhaps this could help with our roads as the majority of the road damage is from heavy truckloads and over -sized loads; he noted we are also more susceptible for severe damage during the winter freeze/thaw cycles, and that it is a safety issue as every time the current officer pulls over a vehicle, he notes about three safety violations such as Council Special Meeting Workshop: 06-13-2017 Page 7 of 11 Approved by Council: DRAFT brakes, axels, tires, etc. and that approximately 35% of the trucks pulled over fail safety inspections. Further, Mr. Koudelka explained, this is not a revenue generator but more for safety and education; said of the 21,000 violations, identified tickets were written for about 160 of the most serious infractions; said it is very easy to identify overweight loads and the officer does so three to five times a week; said we are the hole in the system as Spokane County and Spokane City have their own officers. Mr. Koudelka also mentioned the lack of signage in Spokane Valley and explained that signs must be able to withstand court challenges; and he mentioned Barker as a good example of trucks with overweight loads using the roads with great frequency. In examining the data, Mr. Koudelka explained that estimates having these inspectors focus on oversized and overweight vehicles, the data shows a reduced County road cost of a third; he said this officer would be a "fully loaded" cost which includes equipment; said they would go through their own training and then work like a task force working with the highway state patrol and other entities as we want to make sure these trucks take the correct routes. In response to Councilmember Collier's question about the $167,000 cost, Mr. Koudelka confirmed that would be for one dedicated officer, with equipment and vehicle, and probably shared resources. Mayor Higgins noted that this would not be a direct cost recovery, but rather an indirect cost recovery with road maintenance, and Mr. Koudelka concurred. Next, City Manager Calhoun explained the Deputy City Manager supplemental requests for a mobile application for citizens to submit C.A.R.E.S. reports; geocode locations showing the exact location of problems; and the idea of Q -Alert to provide detailed information for citizens in order to improve customer service and consistency. Councilmember Wood asked how many C.A.R.E.S. requests we had last year and Mr. Calhoun said staff will research that figure. Deputy City Manager Hohman briefly discussed the request for a retail recruitment consultant and that staff is working on a RFQ (request for qualifications); said this item was previously put on hold due to staffing issues as staff was working on the comp plan; said at last year's workshop some concern was expressed about this issue and it was determined then to postpone the request; said we have identified some gaps in economic development such as sit-down restaurants, and we want to discover why this is the case; said we know some was due to zoning but those areas have been changed to now allow restaurants. Parks and Recreation Director Stone then explained his supplemental requests, noting that the request to repair the cracks in the pool tanks has already been taken care of, so that request has been withdrawn. Mr. Stone explained his request for park maintenance for the new sections of the Appleway Trail, and the $200,000 estimate for creating a suitable venue for large community events on CenterPlace's west lawn. Mr. Stone also reviewed the other requests of replacing the flooring at CenterPlace, installation of chain- link fencing around the perimeter of the newly acquired park property at Sullivan Park, the design and construction of a perimeter path and lighting system at Browns Park, new park signs, and resealing of the floor in the four main restrooms at CenterPlace. Mr. Stone said he will have more exact cost estimates for the items later. Councilmember Wood mentioned the idea of having reserve accounts set up for the kitchen, and for the pools. Mr. Calhoun noted that if all supplemental requests were included in the budget, it would represent about $958,000 more to the general fund, of which approximately $259,000 would be recurring, and $700,000 would be nonrecurring; he said we are cognizant that economies ebb and flow, so we will look at this closely and seek Council opinion. In response to previous questions concerning the CenterPlace bond, Mr. Calhoun said that the bond was issued in 2003 for $9.4 million with $7 million for design and construction, and $2.4 million for street and roads, and that $2.4 is for twenty years and will be paid with a portion of REET (real estate excise tax) funds; said the $7 million for construction is over a thirty-year period; that all payments to date have been paid by the Public Facilities District. Regarding the C.A.R.E.S. program, Mr. Calhoun noted that in calendar year 2016 we had over 1700; there were 1000 in 2011; and over 1700 in 2016 if measured from June to Council Special Meeting Workshop: 06-13-2017 Page 8 of 11 Approved by Council: DRAFT June; so far we have almost 2600 requests, which substantially greater number is likely as a result of the past winter. At approximately 12:15, a recess was called. The meeting reconvened at about 12:41 p.m. Tab 15 - Street Operations & Maintenance Fund — John Hohman Mr. Calhoun noted that the pages prior to Tab 1 include two versions of the street fund: version one is not sustainable so version two removed the $40,000 signal detection replacement program and the $200,000 traffic signal replacement program for 2018. Deputy City Manager Hohman explained that more work is needed to fully understand how DOT (Department of Transportation) does things; that more requirements have been coming up for pavement and getting federal grants and we want to work in the same manner as DOT; we also want to identify any opportunities for efficiencies when it comes to the operation of traffic signals; he said he will likely be bringing discussion about DOT services to the July 18 Council meeting, and Mr. Hohman also addressed some of the differences in those two versions of the street fund, adding that for signal replacement, we will likely work with the DOT to come up with recommendations as there are many different equipment styles. Mr. Hohman noted several changes to the wages and payroll of the street fund and said that wages have been broken out for various activities; said there were many changes to supplies, such as fuel and increases due to different activities, and staff is working to rebalance the internal fleet repair; said we have contracted street maintenance to take care of vegetation, and he briefly went over the remaining figures. Mr. Hohman also stated that membership costs for the "call before you dig" process have increased and each jurisdiction is now responsible for those costs; said the snow operations show moderate increases, and this year is mostly a status quo year as we try to maintain the same level of service and stretch dollars to do so. He added that traditionally the inspections have been through contract with the County, but they have elected not to do that anymore, we have a separate contractor for those services. Tab 16 - Stormwater Fund — John Hohman Mr. Hohman said that there has been little change to this item, and the interns have been reduced from three to two; said we have projected an increase for operating supplies, and a fuel decrease to get closer to a three-year average; said Spokane County GIS (geographic information system) is spread throughout the community and public works department license years have increased; said there was an increase in the Decant Facility and we have broken out the different waste areas into specific uses. Mr. Hohman then went over the non-recurring figures; mentioned that watershed studies showed a high flow rate and have impacted people in the floodplain area, but we believe the flood mitigation could be reduced by three-quarters as we believe the County data was four times too much; hence he said, we are looking into hiring a consultant to analyze this for us and we hope to cooperate with other jurisdictions in a joint study. Mr. Hohman also noted that the water and sprinkler figures were in the street fund prior to this and have moved into the Stormwater for swales area. Tab 17 - General Fund — Mark Calhoun City Manager Calhoun said this section addresses the general fund, ending fund balance, or the reserve balance; said the question that often comes up is, what is the reserve balance the City should maintain; and Mr. Calhoun said it is based on a combination of cash inflows and cash outflows that when combined, total approximately $20 million or 50% of our recurring expenditure budget; he then explained about the last budget amendment moving $3 million from the general fund to the capital reserve fund, and brought attention to the last page under Tab 17, which shows the funds went toward a variety of capital projects. Tab 18 - Potential & Pending Capital Projects — Mark Calhoun, Chelsie Taylor Mr. Calhoun explained that he first used the "Pending/Potential Projects Worksheet" in 2012 or 2013, and that the idea was to look at not the "whole universe of capital projects to consider," but those which Council Special Meeting Workshop: 06-13-2017 Page 9 of 11 Approved by Council: DRAFT consistently rise to the top; which are on this list which we continue to address. Mr. Calhoun went over the spreadsheet showing what's new in 2018 for Council to consider; he also explained about the figures in the box in the lower left-hand corner. Mr. Calhoun went over the yellow highlighted items and said there are four items for Council to consider: (1) bus stops and pedestrian crossings on Indiana Avenue; (2) Sullivan Park land acquisition; (3) Sullivan Park water line installation, and (4) Barker Road corridor improvements. Each of the four items were discussed in detail, and then Deputy Mayor Woodard asked about the idea of setting aside funds to build Balfour Park since that park will likely hold a new library; and he suggested using perhaps $1 million of the reserve or even for the Pines underpass if we had some additional money in reserve as a match for a grant. Mr. Calhoun explained that the Barker and Pines grade separation projects are scheduled to be brought before Council June 27, and in each case, we will have a phase one scope of services to examine options, with the end result a recommendation for a solution as well as preliminary cost estimates for the full design. Mr. Hohman said both projects will be broken into phases; that Barker has several concepts and staff did some preliminary engineering and is analyzing five different alternatives; for the Pines project, he said there a couple options; that we feel strongly about doing this in an effort to determine if we can reduce the cost, as well as be more competitive on the grant processes and thereby save the citizens money; said we will likely need additional design money for Barker, and will know at the end of the first phase; adding that the $1.2 million should get us in the ballpark for the Pines project. Mr. Calhoun stated that we have $2.9 million waiting in the wing, and if the legislature adopts the budget, perhaps they could come up with another $1.5 million for Barker. Councilmember Pace remarked that the Balfour Park and Pines projects would take funds away from the Barker Road Corridor improvements, and Mr. Calhoun stated that there are preliminary estimates and we will have to wait until this entire budget unfolds. There was further discussion about the projects in general, and of Council's aim to separate needs from wants; with mention by Councilmember Collier that Barker Road is a need as it can't handle the traffic. Councilmember Haley said she agreed and feels more development will make it worse. Councilmember Pace said he feels the bus stop and crossings on Indiana as well as the Sullivan Park land acquisition are not needs; but the water line and the Barker Road Corridor are needs. Mr. Calhoun also noted that having the designs finished on the grade separation projects would make us a more credible grantee and give us better prospects for getting grants. Councilmember Munch stated that although Sullivan Park is a want, it is prime real estate, with Councilmember Haley adding that we don't want to lose some of our parks. The financial logistics of funding these projects were discussed with Mr. Calhoun stating that he would not recommend committing the entire $2.2 million as we need to wait to see what the legislature will do in revenue sharing; that perhaps $1.5 million could be used on one-time items such as the request for the generator or other requests for CenterPlace. Further discussion ensued on the supplemental budget requests, offset by discussion on the possibility of the library building a new library. Mr. Calhoun said we are in a position where we could do all the supplemental requests, that the current economy is very robust, and adding that we don't have to make a decision now. Tab 19 - Fiscal Policies and Challenges — Mark Calhoun City Manager Calhoun briefly went over the three pages concerning the fiscal policies, objectives, commitment, and challenges, and said we have a proven track record with following these policies which also greatly aids us in our bond rating, and said we would not want to change that. He mentioned the declining revenues in the street fund and said finances don't look good beyond 2019, but that Mr. Hohman and other staff are working on this to maintain as efficient an operation as we can; said that last week he and Ms. Taylor and Mr. Hohman spoke to individual councilmembers about the budget, and that when staff met with Councilmember Wood, the discussion included fund 101 and the capital projects, and where does the money come from and where does it go. Mr. Calhoun distributed a copy of the "Street Program Summary" which shows that there is not enough money to do as much as we would like to, adding that Mr. Hohman and his staff are examining the street condition report. Council Special Meeting Workshop: 06-13-2017 Page 10 of 11 Approved by Council: DRAFT Tab 20 - Council Goals — Mark Calhoun, Council Mr. Calhoun said his inclination is to keep the current goals, and after the Clerk distributed a handout from Councilmember Pace for consideration, Mr. Calhoun noted that perhaps other Councilmembers have ideas as well for goals going into 2018; and he talked about setting funds aside for the projects. Mr. Calhoun then read the current 2017 Council goals and said while we have experienced progress on all goals, none have been totally accomplished although we have had several goals with incremental success. There was discussion about prioritizing the goals, and Mr. Calhoun explained that the goals are usually not in any priority order. Council and staff discussed economic development, strengthening the economy which raises the tax base without raising taxes; the importance of road preservation; the idea of needing more parkland and purchasing the land near Sullivan Park; the Barker corridor and bridging the valley along with pavement preservation; and comment from Mayor Higgins that we have to have a solid grasp on where we are before we can move forward on such things as pavement preservation as we were previously relying on inaccurate information. After the discussion, it was determined to focus on (1) economic development; (2) grade separation projects and Bridging the Valley; (3) pavement preservation and the street operation and maintenance fund; (4) parks; (5) Barker corridor; and (6) fostering the relationship we have with the local, state and national legislators as well as County Commissioners. Councilmember Collier said he would like further discussion on the (7) increasing costs of public safety, and of the idea of maintaining the property crime task force and do what we can to recruit and retain police officers. Mr. Calhoun said Chief Werner and others are working hard on that and mentioned that we are in competition with the rest of the county for a limited pool of candidates. Tab 21- Advance Agenda — Mark Calhoun City Manager Calhoun briefly went over the newer version of the Advance Agenda, adding that there will be no meeting June 20. Mayor Higgins asked about the Pines/Grace project and Mr. Hohman suggested having an administrative report on what we have learned, and moving the bid award to July 18. Councilmember Munch asked about adding the topic of interns and coordinating with the local high schools. Councilmember Pace asked about having a public hearing on the Pines and Grace project and Mr. Hohman and Mr. Calhoun said they were not ready for that; with Mr. Hohman acknowledging that the public process should have been done a lot earlier, and staff needs more time to re -group. Mr. Driskell mentioned the topic of the Justice Council and said he would invite Dr. Jacqueline vanWormer. Councilmember Munch asked about having a representative from the prosecutor's office at the same time and Mr. Driskell suggested a report from Dr. vanWormer first, and then if more in-depth discussion is needed, we might talk to others. Deputy Mayor Woodard reminded everyone that we want to add the topic of recovery of credit card fees, and Ms. Taylor acknowledged that would also mean discussion of the fee resolution. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 2:33 p.m. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Council Special Meeting Workshop: 06-13-2017 Page 11 of 11 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: June 27, 2017 Check all that apply: ❑ consent ❑ old business ❑ information ® admin. report Department Director Approval: ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Browns Park Volleyball Activities GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Volleyball Association Commissioner Meredith Coupland will give Council an update on volleyball activities at Browns Park. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: Discussion BUDGET/FINANCIAL IMPACTS: NA. STAFF CONTACT: Parks & Recreation Director Mike Stone ATTACHMENTS: PowerPoint Presentation ABOUT ERVA • Evergreen Region Volleyball Association (ERVA) is a Region of USA Volleyball, whose primary function is to lead, serve, and develop the sport o' volleyball for all ages, genders, and abilities. USA Volleyball was one of the first National Governini NC Bodies (NGBs) to adopt the USOCs SafeSport program for protecting athletes. Evergreen Region • Our vision is to grow the number of players, coaches, officials, spectators, and other volleyball enthusiasts through high quality education and competition, providing a lifetime of opportunities for all to participate in a safe and positive environment. IE WE KE GE CH ERVA Basic Demographics • Central and Eastern Washington, Northern Idaho, and Montana (see USAV Regional Map photo) • 3,580 junior boys and girls members (18 and under) • 1,660 adult members AH mK browns Park Master Plan CALLQk IT$ a') SIDEWALK MOO PERIMETER WALKING PATH. CHAPWIONSHCP SAND VOLLEYBALL COURT (25'-3- X 52`-6' COURT WITH L5' 51DE: SUPPER Af.iD _5' END EARNER) WITH LIGHTS_ �._3'i NEW SAND VCILLEYBALL COURTS (I6 COURTS TOTAL. INCLUDING CHAMPIONSHIP COURT - 2b'-3' X 52,6 - COURT WITH SD' SIDE BLEEPER ANO 1S' END SUPPER). t s EXISTING SAND VVLLE5'SALL OOVR1, RENOVATE TO ACCDNIMODATE NEW, PREFERRED COURT SIZE .FOR FAMILY CATHERINGSJNE IGJ-In R[HOODj. 5 5LACKLINE COURSE. EIASKETHALL COURT, SO' X84'. [ 7 SMALL PICNDC SMELTER_ LARGE PICNIC SHELTER f 9 LP.RDE RESTROOM WITH OUTDOOR SHOWERS. p) STORAGE PON VOLLEYBALL ASSOCIATION. ATTADIED - 10 ENTER RESTROOM BUILDING. 01> PLAYGROUND. SWINIG 55T (1-3.) SPLASH PAD. 4i TOT LOT. (s+ SMALL RESTROOM. 765 EXPANDED PARKONG LOT WITH NEW ENTRY AND EMT IMEVES ANO NEW STRIPING, APPROXIMATELY 51 SPALLS. 04 EXISTING PANNING LOT WITH MINOR IMPROVEMENTS.. - APPROXIMATELY 36 SPACES. .(iE,ACCESS TO AD c6NT NEIGHERNA FOOD_ 789 EXISTING TREES. NEW TREES. 4—ie) EXISTING PUMP HOL1 5 SUILDING. - �I Browns Parb featured in USAV Publication DEG O So s GAASSROOIS USAV launches its first-ever Open Court promotion BUEN RT SPORTDEVELOPmENT it initiated Proht governance. card USA three coach, member p benefits Boardsource, an online tool to assist clubs with erthoive tort,/ members o M1erromert and a Club Direr tori Best Practices Forum at Cobra inerroroern nw'pam of hone a. that allows for courtside access to • ail ,0,v resources and sem [iple ted o FFM manual with 011004Group to Crossroads to half lerne Vines with lO vonerd midtlle xhuVIs The kit all floe)) disc es Fballs ,d radargur for �wtrcwar.r�rau.lgw.a.aw..al+u4ra.,g+iPeCant a rpaag^arra+grna Inslas lr+ o Wooing On ttwo aeN too n nWe g -S . sawY 11.010 Vs.MaS I_IM M* M Year Croat luAats, T)ol �AOUVAy"�it1 /0,1,01I%tI-UI1:_�.... �aimtal +tFmt^F H.,. is a Volley —I launched a national promotion a� face. volleybill foe pan' n mam4en. w volleyball novices.. to Open Coup was Pal, raring.ho 11 Regional Volleyball Aasaa&b Co oh and whir aud rood the motto on Aug t chubs. high school, mega �ell�ic aniyi io varied horn Mnnotn volleyball N but InstructionoR toe , laniard boors and db. kids and adults to do various MU. lona ski& sad mu boy fon. The 40 sits oeik°turdidea Nat lath .mol...hatr+., oh-•.alc.1•.11. oth TW r g4. Tyra W aw/rg t¢r had a. n M twu.fi lam about local Pth'W ^'' lihe Florida Ragan 1\II\11'\71IiLTfiI 'od`"_t and beach, and kom 41 per din. Claw lakes had _ 000404" at 01103.4.4.41. averaging 21G�ey feedback horn Sky High Volkyl4R in Grates 'Open1* Cann on a big hid fled u kr of new peopl • on, in and ... this wan a gran ophmnnmry n Wow tau systt ., Paniipantg RVAs included BadBa. E ctvtcm. 11064k Cann Lakes. Keynote. New England. t No., \'al'ry. Palmetto. Pogo Hon of America. Mor Sword. and Rocky Mountain. it downtown Colorado TC1ia3 CRlra Court kickoff on Aug. Springs attracted an eLinanal Minds. • Fumited open Court a proiect designed to have with minors fur beach, Youth and adult players M Iry so0evbll r Nee, ,ndoor and sir n country goo parer at 1% loranons in to reg,ons g More t • Mn Announced more collegiate men's volleyball Thitales Nwanis al NCAA Division Ianan and NA..CAA DI I M aommonatelli 100 reams Tire NAIA is very close to eievanng from f to a nanonal championship The rim hm M tea, (40 are needed) Fo sa'sare Ome obehmn20,7-...r ore • Awarded more than $160,000 in grants or inand pegramminin te aunts t cppn^uedlto grow served many sock, econoT T hese grants also groups In the volleyball commune disadvantaged • Wade Gerard conducted an NCgq Men's Volleyball leaslafity study on fundraising and m n's growth with Sport lmport.A and Molten support. VCA • Started a goys' Western boys growth In the RowerLeaguePaCffir g Northwest through RockyMountainof Wcific tone regions. cooperation of the Pacific • Helped several large clubs Project efforts. Used balls, shoe Me Raiff filled a shipping conaine in Fort Lauderdale 1 Own the BTNC ere sent to were September dont alk and Ions VOLLEYE ovERRnn 10 REGIONS t'ARTICIPAN LpCATt TS N S #c USA Volleyball Browns Park Annual GrowtJ. Year L Leagues Clinics Tournaments Practices Total Participation Growth 2012-2013 3 0 2 0 90 N/A 2013-2014 3 3 9 16 827 818% 2014-2015 4 1 18 32 1371 65% 2015-2016 6 2 25 24 1417 7.20% 2016-2017 8 6 24 24 TBD TBD Spokane jUalley° "When I recommend our players go outside of Richland to play in a tournament I always recommend they attend ERVA events at Browns Park in Spokane Valley. The courts are great and there are plenty of them. This is a big deal because going to the courts in other areas you end up waiting more than playing. The sand at Browns is tournament level and in my opinion better and safer than the playing surface at Alki Beach. It is also great to play in Spokane because there are plenty of hotels and a KOA for families with RVs like mine less than 10 minutes from the courts. Finally, when it comes to the competition it is great to send our players there because they get to play different faces than the local players but they also get to play more experienced players. Junior players grow significantly when facing stronger more experienced competition." —Eric Garcia, Junior Club Director, Richland, WA "We travel to Spokane Valley from Bozeman a few times a year just to go to Browns Park. It's such an excellent sand facility that rivals nearly anywhere else we've played around the country. We love staying at Mirabeau Park with our family for volleyball tournament weekends. The events held at Browns are well run and the competition is excellent. The quality of the courts and events at Browns Park are well known in the Montana volleyball community." — John Henry -Anderson, Adult Player, Bozeman, MT I am the club director for Club ZZU Volleyball in the Pullman/Moscow area. We offer a summer beach program. We hosted one tournament last summer at Brown's park and we will be hosting two tournaments this summer. We have girls that play in various sand tournaments at Brown's park during the summer, it is an amazing facility. Our players love to travel to Spokane because of the quality of the courts at Brown's Park, parents will typically stay at hotels in the Spokane Valley on the night before the tournament. We just had two girls qualify for the U.S. Beach Junior National Championships by winning th tournament at Brown's park on Saturday, June 17th. We appreciate the opportunity to use this outstanding facility. — Ron Dinsmoor, Junior Club Director, Pullman, WA Community Participation on -Programmed Sunday Browns Park Master Plan Spokane ;Ile BROWNS PARK MASTER PLAN '--"E'323lD7R CALI—OUTS 1 SIOEWALX AND PERIMETER WALKING PATH, 3 CHAIITIONSHIP SAND VOLLEYBALL COURT (26'-3- 11 sY-8' COURT WITH 1 y' SIDP MAPPER AND 15' ENO BUFFERS WTTTT LIGHTS. 3 - Paw SAND VOLLl Y6ALl COURTS (16 COURTS TOTAL, 1NC1UDING CHAMPIONSHIP COURT - 26'-3' X 52,W' COURT WITH 10' SIDE SUPPER AND IS' END BLRPPER>. i 4 EXISTING SAND VOLLEYBALL. COURT, RENOVATE TO ACCOMMODATE NEW, PREFERRED COURT SIZE (FOR FAMILY CATH E R ING S/NEIGNBORHOOD). S SLAcXLINL COURSE. (i5 , BASKETBALL COAST, 50' x syr. I 7 SMALL PICNIC SMELTER. a LARGE PICNIC SHELTER.. (4 LARGE RESTROOM WITH OUTDOOR SHOWERS. �4 STORAGE POR VOLLEYBALL ASSOCIATION. ATTACHED TO ENTER RESTRO044 BUILDING. (1, PLAYGROUND. [13 Sw1NG SET. (11 SPLASH PAD. (14 TOT LOT. SIS SMALL RESTROOM. r 16- EXPANDED PARKING LOT WITH NEW ENTRY AND EXIT SPACES. /OwDRIVES ANO W STRIPING. APPROXIMATELY Si 7 ELO-STING PARKING LOT WITH MINOR IMPROVEMENTS, APPROXTHAT'ELY 28 SPACES. I ¢ CCESS TO ADJACENT NEIGHBORHOOD. IY E x !STING TREES. .49) NEW TREES. Ali EXISTING PUMP HOUSE BUILDING. JUNIOR usAvoneybail OUR Ir* 1114IL V>1S11( USABeachVolleyball What's Next? r • CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: June 27, 2017 Check all that apply: ❑ consent ❑ old business ❑ information ® admin. report Department Director Approval: ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: 8th and McDonald Traffic Update GOVERNING LEGISLATION: SVMC 9.05.030; MUTCD (Manual on Uniform Traffic Control Devises; issued by the U.S. Federal Highway Administration of the U.S. Department of Transportation) PREVIOUS COUNCIL ACTION TAKEN: October 18, 2016 Study Session; June 6, 2017 Study Session BACKGROUND: Last year, crashes at the intersection of 8th Avenue and McDonald Road increased significantly to eight. Historically, crashes between 2008 through 2015 averaged one to three crashes per year. This surge in crashes at the intersection drew the attention of citizens, the City Council, and City staff. To identify what was causing an increase in crashes, the City conducted an engineering study to identify and recommend mitigation measures that could be implemented to stop the trend. Several improvements were immediately implemented including trimming interfering vegetation, installing supplemental signs with the message "CROSS TRAFFIC DOES NOT STOP," and adding retro -reflective sheeting to the east and west leg sign posts. Staff discussed the intersection with City Council on October 18, 2016. Based upon that meeting, staff installed larger (48 -inch) stop signs. A six-month monitoring period was recommended after the installation of the new signs. Since the improvements were implemented, there have been three additional reported crashes. The causes of these crashes are similar to the previous accidents: failure to yield or stop at 8th Avenue. One of the crashes involved a citation for driving under the influence. The latest reported crash was on May 7, 2017. Earlier this year, staff retained David Evans and Associates (DEA) to review the intersection and related crash history. DEA summarized the intersection crash types, collected traffic data, and conducted speed studies along 8th Avenue beginning at Dishman-Mica Road east to Sullivan Road and along McDonald Road beginning at Mission Avenue and south to 16th Avenue. The consultant's report is attached for your reference. DEA listed four options in their report: 1) lower the speed limit on 8th Avenue and continue to monitor the intersection; 2) improve sight distance by relocating a utility pole and adding additional street lights; 3) add flashing lights to the stop sign faces; and 4) install four-way stop controls. The consultant recommends an incremental approach to the options. Staff has thoroughly reviewed and discussed the study data and the consultant's recommendations. Staff also discussed this matter with City Council at the June 6th Study Session. Since that meeting, staff has evaluated alternatives to the four way stop control and recommends the following action plan: Staff Recommended Approach 1) Reduce the speed limit on 8th Avenue between Pines and Sullivan Roads to 30 mph. Staff will prepare the necessary resolution for future City Council consideration. 2) Install new red flashing beacons above the stop signs on 8th Avenue and install cross- road warning sign assemblies with yellow flashing beacons above the signs on McDonald in advance of 8th Avenue. 3) Clear vegetation and look for options to relocate fencing to comply with the sight triangle requirements for the intersection. This will be accomplished by City forces working with the adjoining property owners. 4) Continue to work with Modern Electric to determine options for relocating the utility pole on the northwest corner of the intersection. 5) Continue to monitor the intersection through the end of 2017 to determine if the recommended mitigations have reduced the crashes to the expected rate of from one to three per year. 6) If the crash rate is lowered to the expected rate, continue to closely monitor the intersection. 7) If there is no apparent improvement to the intersection safety after applying these mitigations, install a 4 -way stop controls and continue to closely monitor the intersection safety. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: Council consensus to move forward with the staff recommendations. BUDGET/FINANCIAL IMPACTS: The cost will be $10,400 to purchase the sign assemblies and flashers. Changing the speed limit signs to 30 mph on 8th between Pines and Sullivan, installing new signs and flashers on 8th and McDonald, and clearing vegetation, will be paid for using maintenance and traffic money already established in the 2017 City budget. STAFF CONTACT: John Hohman, PE — Deputy City Manager Ray Wright, PE — Sr. Engineer, Traffic ATTACHMENTS: May 18, 2017 David Evans and Associates 8th and McDonald Report SI4.* jUalley Memorandum Public Works Department Traffic Engineering 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206 509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhall@spokanevalley.org To: Ray Wright, Senior Traffic Engineer Ryan Kipp, Assistant Traffic Engineer From: Jerremy Clark, Contract Traffic Engineer CC: John Hohman, Deputy City Manager Date: 5/18/2017 Re: Engineering and Traffic Evaluation for 8th and McDonald The attached technical memorandum contains a summary of evaluations conducted for the intersection of 8th and McDonald. The contents are summarized below: Contents INTRODUCTION 3 STUDY AREA 4 CRASH HISTORY 6 SPEED STUDY RECOMMENDATIONS 9 8th Avenue 9 McDonald Road 9 RECOMMENDED IMPROVEMENTS 11 SUMMARY AND CONCLUSION 13 APPENDIX: PREVAILING SPEEDS Al DATA COLLECTION Al SPEED STUDY RESULTS A2 8th Avenue A2 McDonald Road A4 ENVIRONMENTAL CONTEXT A6 8th Avenue A6 McDonald Road A9 Engineering and Traffic Evaluation 8th Avenue and McDonald Road Prepared for the City of Spokane Valley DEA Project No. SPKV0000-0028 May 18, 2017 OWAVID EVANS ASSOCIATES 'N 908 N. Howard Street, Suite 300 Spokane, TSA 99021 INTRODUCTION This Engineering and Traffic Evaluation for the City of Spokane Valley was completed to analyze the existing configuration of the intersection of 8th Avenue and McDonald Road. The evaluation was conducted in response to an increased number of crashes observed in early 2016. As shown in Figure 1 below, between 2008 and 2015 there were typically one to three crashes per year at the intersection. In 2016, however, that frequency increased to eight (8) crashes, six of which occurred between January and June. This surge in crashes prompted interest from Citizens, Council, and City staff, as evidenced by the studies conducted in September, January, and this document: • In September 2016, a 4 -Way Stop Control Warrant Analysis was completed to investigate the feasibility for converting from 2 -way to 4 -way stop control based on approach volumes. It was found that the approach volumes were not sufficient to warrant a conversion to 4 -way stop control at 8th and McDonald. However, an evaluation of the crashes between January and December of 2016 was shown to meet the crash warrant, as illustrated later in this document. • The January 2017 study included an evaluation of the Speed Limit along 8th Avenue based on existing speeds and the environmental context of the corridor. The results of the study included a recommendation to set the speed limit at 30 mph between Dishman-Mica and Sullivan. • An additional speed study was conducted along McDonald Road for inclusion in this document in March 2017, which established that the current speeds and geometric elements along McDonald are consistent with the posted speeds. In addition to the aforementioned studies, physical improvements were completed at the intersection as mitigation that are further described in this document. Finally, recommendations are provided based on the studies summarized herein for future operations at the intersection. 2016 2015 2014 A 2013 2012 2011 2010 2009 2008 80-1/McDonald Crash History a Number at Crashes 0 1 2 3 4 5 6 7 8 Figure 1. Crash History (three additional crashes in 2016 were not validated or reported) 3 of 13 As referenced, the three evaluations conducted represent individual components of the study area operations: 8th, McDonald, and their intersection. The purpose of this document is to combine the results of the previous efforts with an additional look at the crash history and characteristics to formulate recommendations for improving the safety at the intersection. First, an assessment of the crash frequency is presented along with a comparison to a similarly configured intersection at 8th and Bowdish. Next, a summary of the speed studies along 8th Avenue and McDonald Road is included. Finally, an incremental assortment of recommendations is provided for improvements at the intersection. STUDY AREA McDonald Road is a two to three lane minor arterial roadway with continuous bicycle lanes. McDonald Road has three lanes (one in each direction with a center turn lane) from Mission Avenue to south of Sprague Avenue. McDonald is reduced to two lanes from approximately 625' south of Sprague to le Avenue. The posted speed limit is 35 mph with two exceptions: (1) a 20 mph school zone between 5th Avenue and 8th Avenue (approximately 1000') at the Central Valley School District transitional building, and (2) a 20 mph school zone between 12th Avenue and 16th Avenue (approximately 1330') at McDonald Elementary. The study area limits are illustrated in Figure 2. The McDonald Road study area was broken down into five study segments. These segments were each independently evaluated due to their varying context. According to a speed survey conducted in May 2014, the 85th percentile speeds along McDonald Road were centered around the posted speed limit of 35 mph. The 2014 speeds are a good representation of speeds prior to the 2016 crash surge and subsequent improvements. Table 1 summarizes the study roadway segments. As summarized in Table 1, the segments of McDonald Road between Mission Avenue and 16th Avenue predominantly have curb, sidewalk, and striped bicycle lanes. The segments north of Sprague Avenue have a higher density of driveways than the segments south of Sprague Avenue. 8th Avenue is a two-lane minor arterial roadway. The posted speed limit along it is primarily 35 mph with two exceptions: (3) a 1 -mile segment between University Road and Pines Road which is set at 25 mph, and (4) a 20 mph school zone between Adams Road and east of Burns Road at Adams Elementary. The study area limits are illustrated in Figure 2. Table 2 summarizes the study roadway segments along 8th Avenue. As summarized in Table 2, the segments of 8th Avenue between University Road and Adams Road are predominantly without curb, sidewalk, or bicycle lanes. Additionally, these segments have a higher density of driveways than the segments on the east and west termini. 4 of 13 Figure 2. Vicinity Map Pasadena Park E Wellesley Ave 290 CZ CZ E Mission Ave Dishman Spokane Valley to E o.iway Aye h ve ■ Spok Business ustrial P nl, El Spokane Valley Mall GRLENALi P rshman .turalA 4 a. 1 °yam E 24th Ave 4ta+�nnp A',ACtmn E . 191E p.oa Images Courtesy of googleTM 5 of 13 Table 1. McDonald Road Studied Segments Segment Limits Length (miles) ADT Posted Speed Limit (mph) 2014** Speed Survey 85TH Percentile Speeds Presence of Bicycle Lanes? Presence of Sidewalk or Curb Average Pavement Width Driveways Per Mile NB SB Mission Ave. to Broadway Ave. 0.50 4,538 35 N/A N/A Yes 100% 45 68 Broadway Ave. to Sprague Ave. 0.50 5,914 35 N/A N/A Yes 100% 44 76 Sprague Ave. to 4th Ave. 0.25 5,710 35 N/A N/A Yes 100% 45 60 4th Ave. to 8th Ave. 0.25 5,439 35fi 36 34 Yes 100% 40 56 8th Ave. to 16th Ave. 0.50 4,121 35fi 37 36 Yes 100% 40 42 With the exception of the school zones between 5th and 8th and between 14th and 16th, which are 20 mph during school hours. **: The 2014 Speed Data was collected prior the increase in crash frequency and the subsequent improvements Table 2. 8th Avenue Studied Segments Segment Limits Length (miles) ADT Posted Speed Limit (mph) Presence of Bicycle Lanes? Presence of Sidewalk or Curb* Average Pavement Width Driveways per Mile Dishman Mica Rd. to University Rd. 0.78 3,597 35 Yes 19% 40 74 University Rd. to Bowdish Rd. 0.50 1,781 25 No 6% 32 92 Bowdish Rd. to Pines Rd. 0.50 1,568 25 No 10% 33 86 Pines Rd. to McDonald Rd. 0.50 1,811 35 No 13% 24 72 McDonald Rd. to Evergreen Rd. 0.50 1,444 35 No 5% 23 84 Evergreen Rd. to Adams Rd. 0.50 2,162 35 No 15% 27 80 Adams Rd. to Sullivan Rd. 0.50 1,532 35t No 55% 30 60 *: Sidewalk/Curb is approximate and is based on Spokane County Scout Map Measurements With the exception of the school zone between Adams and Burns which is 20 mph during school hours. CRASH HISTORY Crash data was obtained from the City of Spokane Valley for the McDonald Road/8th Avenue intersection. Data from years 2008 to 2016 was analyzed. The results are summarized as follows: Table 3. Intersection Crash Data (2008-2016 Intersection 2008 2009 2010 2011 2012 2013 2014 2015 2016 McDonald Road/ 8th Avenue 3 2 3 2 1 3 1 2 8 Bowdish Road 18th Avenue 1 3 3 2 6 of 13 As shown in Table 3, there were a total of 17 crashes at McDonald and 8th from 2008 to 2015, which equates to an average of just over 2 crashes per year. Based on the type of violation, eleven of the crashes resulted from vehicles on 8th not granting the right of way to McDonald vehicles or disregarding the stop sign. The other reported causes were inattention, following too closely, and driving under the influence (DUI). The allocation of the types of crashes are illustrated in Figure 3, which is consistent with the trend in violations of vehicles from 8th not granting the right of way. Figure 3 F rrrm sa,mr iIu0:1,0' bakh gnang a-r.lI It hot'. 1 CSI CI,� 14% •,I ra,Ilk dirrchar r.nr - britstra;gm 14% 8th & McDonald 2011-2015Crash Totals A comparison to the crash history at the intersection of EnLCIivg. at d'I0IU 8th Avenue and Bowdish Road was conducted. As shown in Table 3, there were seven crashes between 2013-2015 at 8th and Bowdish, resulting in an annual average crash frequency of 2.3, as compared to 2.1 at 8th and McDonald. In 2016, the crash frequency at the intersection of 8th and Bowdish was consistent with previous years resulting in two (2) additional crashes. At 8th and McDonald, however, there were eight (8) documented crashes in 2016, as summarized below: • 6 of the 8 crashes were cited as failure to yield right-of-way and 2 cited as "Failure to Stop". • 7 of the 8 crashes (88%) were angle crashes. • One bicyclist crash occurred in January. Given the primary causes of the crashes cited above, the most likely causes are visibility of the stop sign on the 8th Avenue approaches and the visibility of approaching traffic on McDonald from vehicles on 8th Avenue. Based on the available crash reports, most vehicles along 8th Avenue initially stopped, and then proceeded across McDonald despite conflicting traffic. In June of 2016, City staff conducted an evaluation of the clearview triangle per the City' s ordinance and trimmed trees along 8th Avenue to improve visibility. Additionally, the City implemented improvements at the intersection including 48" stop signs on 8th Avenue with reflective posts and "Cross Traffic Does Not Stop" supplemental placards and a refreshed stop bar on 8th Avenue. Along the entire corridor, the City completed a resurfacing and restriping of McDonald Road between Mission Avenue and 16th Avenue in 2016, which included new striping and bicycle lanes and signal modifications. Since the completion of these improvements, there have been three crashes reported: 12/17/16: Westbound vehicle stopped and then proceeded across intersection, being struck by a southbound vehicle 04/27/17: Eastbound vehicle stopped and then proceeded across intersection, being struck by a northbound vehicle. The eastbound driver was cited for driving under the influence (DUI). 05/07/17: Westbound vehicle did not stop at the stop sign, was struck by southbound vehicle. 7 of 13 An evaluation of the combined data was completed, which included crashes from 2011 through the most recent crash on May 7. As shown in Figure 4, most of the crashes occurred during daylight conditions and were caused by vehicles on the westbound approach. As illustrated in Figure 5, most of the crashes were caused by westbound vehicles either striking or being struck by southbound vehicles. This would typically indicate a potential visibility issue on the northeast corner of the intersection, which was not observed during the field review. Sufficient crash data is not yet available to accurately evaluate the effect of the mitigation improvements on the safety of the intersection. It is recommended that data be collected between October 2016 and September 2017 to evaluate the full year after the documented improvements. Direction of Violation Lighting Condition Figure 4. Additional Crash Characteristics, 2011 -Current Figure 5. Crash Diagram, 2011- Current (image courtesy of Google) (only including crashes caused by eastbound or westbound vehicles) 8 of 13 SPEED STUDY RECOMMENDATIONS A complete speed study analysis was completed for both 8th Avenue between Dishman-Mica Road and Sullivan Road and McDonald Road between Mission Avenue and 16th Avenue. The study is included in the appendix to this document and the results are summarized in this section. Based on the data collected and evaluated, the measured speeds and environmental context were used to develop recommended speed limits as summarized in this section. 8th Avenue As shown in Table 4, the measured 50th percentile speeds and 85th percentile speeds on 8th Avenue between University Road and Pines Road are 3-6 mph and 8-10 mph above the 25 mph posted speed limit, respectively. In addition, the 10 mph pace on these segments range from 23 mph to 33 mph. Based on the aforementioned measures, the most likely speed limit for these segments would be 30 mph. The measured 85th Percentile speed on 8th Avenue is within 2 mph of the posted speed along the remainder of the corridor. While the 85th percentile speeds on 8th Avenue west of University Road and east of Pines Road are typically higher than posted speed limit of 35 mph, a potential reduction of speed due to driveway density and pavement width results in a value closer to 30 mph. Intersection sight distance evaluations were conducted for 30 mph and 35 mph conditions in the area of Glenn Road and Pierce Road where there is a horizontal curve in the roadway. It was found that the geometrics at Pierce Road satisfy a 30 mph posted speed on 8th Avenue; given the trees on the southwest corner are trimmed back. The geometrics at Glenn Road; however, were shown not to meet the conditions for 25 mph, 30 mph, or 35 mph posted speeds on 8th Avenue. As a result, it is recommended that an intersection warning sign (W2-2) with an advisory speed limit of 20 mph be installed for the westbound approach. Considering the characteristics of the overall corridor along 8th Avenue between Dishman-Mica Road and Sullivan Road, it is recommended to establish the speed limit at 30 mph. This would result in an increase in the speed limit from 25 mph to 30 mph between University Road and Pines Road and a reduction of the speed limit from 35 mph to 30 mph on the remainder of the corridor. McDonald Road As shown in Table 5, the measured 50th percentile speeds and 85th percentile speeds on McDonald Road between Mission Avenue and 16th Avenue are within 5 mph of the 35 mph posted speed limit. In addition, the 10 mph pace on these segments range from 27.7 mph to 39.8 mph. Based on the aforementioned measures, the most likely speed limit for these segments would remain at 35 mph. A field review was conducted through the corridor to evaluate intersection sight distance. It was found that no geometric constraints existed to limit the sight distance. However, a combination of a vegetated fence and a utility/luminaire pole on the northwest intersection of 8th and McDonald created a visibility limitation as illustrated by Figure A- 9 in the appendix. Considering the characteristics of the overall corridor along McDonald Road between Mission Avenue and 16th Avenue, it is recommended that the established posted speed be retained. 9 of 13 Table 4. 8 " Avenue Speed Survey Results Table 5. McDonald Road Speed Survey Results Segment Segment Posted Speed Limit 50th Percentile Speed 85th Percentile Speed Recommendations EB WB EB WB Dishman Mica Rd. to University Rd. 35 34.0 34.1 37.9 38.4 Speed limit to Remain 35 mph University Rd. to Bowdish Rd. 25 28.7 28.1 33.0 33.0 Increase speed limit to 30 mph Bowdish Rd. to Pines Rd. 25 31.0 29.5 35.6 34.6 Increase speed limit to 30 mph Pines Rd. to McDonald Rd. 35 31.6 32.4 35.5 36.4 Reduce Speed limit to 30 mph McDonald Rd. to Evergreen Rd. 35 31.1 31.4 35.5 35.3 Reduce Speed limit to 30 mph Evergreen Rd. to Adams Rd. 35 32.4 32.5 36.4 36.5 Reduce Speed limit to 30 mph Adams Rd. to Sullivan Rd. 35 29.6 30.8 34.2 35.4 Reduce Speed limit to 30 mph Table 5. McDonald Road Speed Survey Results Segment Posted Speed Limit 50th Percentile Speed 85th Percentile Speed Recommendation NB SB NB SB Mission Ave. to Broadway Ave. 35 34.0 34.0 37.7 39.0 Speed limit to Remain 35 mph Broadway Ave. to Sprague Ave. 35 34.6 32.2 38.0 35.8 Speed limit to Remain 35 mph Sprague Ave. to 4th Ave. 35 33.1 33.4 37.1 37.3 Speed limit to Remain 35 mph 4th Ave. to 8th Ave. 35 33.5 33.9 37.4 38.4 Speed limit to Remain 35 mph 8th Ave. to 16th Ave. 35 34.8 32.9 38.9 37.0 Speed limit to Remain 35 mph 10of13 RECOMMENDED IMPROVEMENTS The abrupt increase in crashes at the intersection in 2016 and the nature of those crashes points to one of two issues: visibility or enforcement. The majority of the crashes occurring at the intersection have taken place after vehicles stopped at the 8th Avenue approach and then proceeded across McDonald without proper right-of-way. There were several recent physical improvements completed at the intersection to improve the visibility at the intersection. Beyond these improvements, there are several potential actions that could be taken to further improve the safety at the intersection. The list below represents an incremental approach to mitigation at 8th and McDonald: Option 1 — Continue to Monitor Since the completed improvements, there have been three crashes reported. Sufficient crash data is not yet available to accurately evaluate the effect of the mitigated improvements implemented on the safety of the intersection. Additionally, the speed study conducted along 8th Avenue resulted in a recommendation of a lower speed limit on the approaches to McDonald Road. It is recommended that future crash data (full year 2017) be obtained to further evaluate the intersection prior to additional intersection improvements. Option 2 — Visibility Improvements and Approach Lighting As referenced in the ENVIRONMENTAL CONTEXT section of the speed study (APPENDIX: PREVAILING SPEEDS), the northwest corner of the intersection has potential visibility restrictions due to the utility pole and adjacent fence with vegetation. There is also a street light mounted atop the existing utility pole. By relocating the utility pole further from the intersection and placing luminaires on each of the McDonald Road approaches, visibility would be improved for vehicles on 8th Avenue. The feasibility of the relocation of the pole should be further evaluated with the affected utilities, however, as it would impact facilities on both McDonald and 8th Option 3 — Enhanced/Active Intersection Control Recent improvements at the intersection include the installation of oversized (48") high visibility stop signs as well as retroreflective sheeting on the posts and "Cross Traffic Does Not Stop" signage for 8th Avenue. Embedded Light Emitting Diodes (LED) in the stop sign faces have been shown to improve the visibility of the signs, which is expected to improve the drivers' compliance, specifically at locations with documented problems of drivers failing to recognize an intersection. A study on safety effects of LEDs embedded in STOP signs, conducted by the Texas Transportation Institute in 2004i showed a 28.9 percent reduction in the number of vehicles not fully stopping and a 52.9 percent reduction in the number of vehicles moving through the intersection without significantly slowing. Additional options to enhance the influence of the traffic control devices include the installation of "STOP" pavement marking and overhead red (8th) and yellow (McDonald) flashing beacons. i Gates, T.J., Carlson, P.J., and Hawkins, H.G., Jr., Field Evaluations of Warning and Regulatory Signs with Enhanced Conspicuity Properties 11 of 13 Option 4 — Traffic Control Revision Four-way stop control could potentially benefit in a situation where there is a high incident of right angle or left turn collisions within a given time period or if intersection visibility at the intersection is impeded by trees, vegetation, fences or other large obstructions in close proximity to the intersection. Additionally, pedestrian safety may improve at an all way stop controlled intersection. A volume warrant analysis for the proposed installation of four-way stop control was conducted at 8th Avenue at McDonald Road in September 2016. It was found that the traffic volumes did not meet warrants for four-way stop control, even with up to a 10% increase in traffic. The inclusion of the 2016 crash history, however, was shown to potentially meet one of the warrants. See Table 6 (as modified from the September study). When evaluating the period of time after the completion of improvements (October 2016 — Current), the warrant has not been met. T able 6. Four-Wa Sto s Control Warrant Anal sis — 8t" Avenue / McDonald Rof WARRANT I ' ITERIA W RANT Mitigable Crash History Five or more crashes in a 12 -month period susceptible to correction by a multi -way stop installation YES* 8 -Hour Volume (volume criteria met for each of 8 hours) Paragraph C1 & C2 300 vehicles on major street approaches NO 200 vehicles, pedestrians, or cyclists on minor approaches NO Average delay of 30 seconds per vehicle during highest hour on minor approaches NO 80% Criterion Paragraph D 80% of the above volume thresholds for BOTH approaches NO *based on data from January -December 2016 12 of 13 d SUMMARY AND CONCLUSION A series of evaluations were conducted in response to an increased number of crashes observed in 2016 at the intersection of 8th Avenue and McDonald Road. Between 2008 and 2015 there were an average of two crashes per year at the intersection; which was consistent with the crash frequency at the similar intersection of 8th and Bowdish. However, in 2016 the number of reported crashes increased to eight with three additional non -documented incidents. The City implemented improvements at the intersection including 48" stop signs on 8th Avenue with reflective posts and a "Cross Traffic Does Not Stop" placard and a refreshed stop bar on 8th Avenue. Furthermore, a resurfacing and restriping project was completed along the corridor on McDonald Road between Mission Avenue and 16th Avenue in 2016 including new bicycle lanes. In addition to the baseline speed survey conducted in May 2014 along McDonald Road before the crash surge, two additional speed surveys were completed in November 2016 (8th Avenue) and March 2017 (McDonald Road). The 85th percentile speeds along 8th Avenue were centered around the recommended speed limit of 30 mph. The 85th percentile speeds along McDonald road were near the posted speed limit of 35 mph. A field review assessing potential limitations in sight distance was conducted at the intersection. It was noted that the eastbound approach facing northbound at McDonald Road/8th Avenue has a utility pole and a fence with vegetation within the driver's sight line on the northwest corner of the intersection. The initial recommendation resulting from this study is the revision of the speed limit along 8th Avenue to 30 mph, as documented by the speed study. Given this change, the primary recommendation for the mitigation of safety concerns at the intersection of 8th and McDonald is to continue to monitor how recently completed improvements have affected the frequencies and causes of the crashes at 8th and McDonald. Pending the results of the necessary monitoring period to evaluate crashes (through September 2017), it is recommended that improvements be made to the approaches based on the causes of continued crashes (if any), as follows: • If crashes continue which are caused by vehicles not stopping along 8th Avenue, it is recommended that enhanced intersection control components be installed, such as STOP signs with flashing LEDs or painted STOP legends. • If crashes continue which are focused on the eastbound approach citing reduced visibility due to the northwest corner, it is recommended that the utility pole and vegetation on the corner be removed with street lighting relocated as determined through discussion with the utility company. • If crashes continue with are caused by vehicles stopping on 8th at McDonald, then proceeding through the intersection and crashing with vehicles on McDonald, it is recommended that the 4 -way stop control warrant be refreshed with current data and that 4 -way stop control be considered for implementation. 13 of 13 APPENDIX: PREVAILING SPEEDS Posted speed limits are primarily established to protect the general public from unreasonable behavior of reckless, unreliable, or otherwise dangerous drivers. The majority of drivers comply with the basic speed law (RCW 46.61.400) and maximum limits. These posted limits provide law enforcement with the means to identify and cite those that violate what is accepted by the majority. RCW 46.61.400 states that, "no person shall drive a vehicle on a (highway) at a speed greater than is reasonable and prudent under the conditions and having regard to the actual and potential hazards then existing. In every event speed shall be so controlled as may be necessary to avoid colliding with any person, vehicle or other conveyance on or entering the highway in compliance with legal requirements and the duty of all persons to use due care." Washington Administrative Code (WAC) 468-95-045 defines the display of speed limit signs and requires that the established speed limit be defined by statute or by an ordinance adopted by the authorized agency. The WAC further lists several criteria for consideration when establishing the speed limit, including: 85th percentile speed, roadway characteristics, pace speed, and roadside development and environment. This document summarizes the evaluation of the speed limit along McDonald Road. Speed zones establish the speed limit contrary to that set by state law, which is 25 miles per hour (mph) on City streets, 50 mph on County roads, and 60 mph on State highways. According to the Institute of Transportation Engineers (ITE) Traffic Engineering Handbook, prevailing speeds are the primary determinant of a speed zone. The primary measure for establishing speed zones is the 85th percentile speed of "free-floating" traffic. The speed limit is generally set at the nearest 5 mph increment at or below the 85th percentile. As with most laws, the premise of speed limits is such that they are dependent on the voluntary compliance of the greater majority of motorists. Speed zones established on these fundamentals conform to the consensus of those who drive the roads. DATA COLLECTION An Engineering and Traffic Survey form was prepared for each of the studied segments. Significant measures reported in the Engineering and Traffic Survey are summarized below: • The 50th percentile is the median speed of the observed data set. The 50th percentile speed represents the speed at which half of the observed vehicles are below and half of the observed vehicles are above. The 50th percentile of speed represents the average speed of the traffic stream. • The critical speed, or 85th percentile speed, is the speed at or below which 85 percent of the traffic is moving. This speed is the primary guide in determining the voluntary compliance of the greater majority of drivers. Speed limits set higher than the critical speed is not considered reasonable and safe. Speed limits set a great deal lower than the critical speed would not elicit respect from the public. • The 10 mph pace is the 10 mph range of speed which contains the most vehicles. It is a measure of the dispersion of speeds within the samples surveyed. The accepted practice is to keep the speed limit within the 10 mph pace after considering the critical speed and any factors requiring a speed lower than the critical speed. For the purpose of this analysis, 24-hour tube counts were conducted at seven (7) locations along 8th Avenue between Dishman-Mica Road and Sullivan Road during the week of October 31st to November 4th, 2016. An additional five (5) locations were counted along McDonald Road between Mission Avenue and 16th Avenue during the typical weekday (Tuesday -Thursday) from March Al of A10 14th to March 16th, 2017 to obtain prevailing speeds in the study area. Traffic in both directions was recorded during the survey period. To ensure capture of free flow speed, the specific location of measurement of each segment was selected after considering the following criteria: • Minimal stop sign / traffic signal influence • Little to no visibility restrictions • Uncongested traffic flow • Avoid influence of curvature or other roadway conditions that may affect the normal operations of a vehicle SPEED STUDY RESULTS This section provides a summary of the results of the speed survey along the studied roadway segments. A 3 -day weighted average during the typical weekdays of Tuesday, Wednesday, and Thursday was calculated as part of this analysis. 8th Avenue 8th Avenue between Dishman-Mica Road and Sullivan Road is approximately 3.8 miles. The 50th percentile speeds are summarized in Figure A- 1. The 50th percentile speed is the speed at or below which 50% of the drivers are traveling. With the exception of the segment between Dishman- Mica and University, the 50th percentile speed ranges from 29 mph to 32 mph. 40 37 34 2 3i 28 25 50th Percentile Speeds - 3 -Day Average FB Posted S . eed li gjpi� Dish m nn Mica University to Rowdis i to to University Bowdish Pines Pines to McDonald to Evergreen to Adams to McDonald Evergreen Adams Sullivan BTPS AVENUE WEEKDAY 24 HOUR TUBE COUNT Figure A- 1. 8th Avenue 50th Percentile Speeds (dashed red lines indicate posted speed) The 85th percentile speeds resulting from the speed survey are shown in Figure A- 2. The 85th percentile speed is the primary guide in determining the voluntary compliance of the greater majority of drivers. This level indicates that 85% of the drivers on the road are driving at or below the resultant speed. As shown in Figure A- 2, the 85th percentile speeds along 8th Avenue are centered around 35 mph, with the exception of the segment between Dishman-Mica and University. A2 ofA10 I As previously stated, the speed limit is typically within the 10 mph pace. As shown in Figure A- 3, the 85th percentile speed is near the upper limit of the 10 mph pace for each of the study segments. Both a 35 mph speed limit and a 30 mph speed limit would fall within the 10 mph pace. 37 85th Percentile Speeds - 3 -Day Average I EB r� WB I Dishnnan Mica University to foviedish to Pines to McDonald to Evergreen to Adams to to University Eowdish Pines McDonald Evergreen Adams Sullivan 11111111111111111111111111111111 11 mil' Posted Speed 8TH AVENUE - WEEKDAY 24 HOUR TUBE COUNT Figure A- 2. 8th Avenue 85th Percentile Speeds (dashed red lines indicate posted speed) 10 MPH Pace and 85th Percentile Speeds 40 ).; 1 8th Avenu. 1 1 EB WB EB WE EB WB EB WB EB WB EB WB EB WB — Lower Pace — Upper Pace 85th Percentile 20 Oishman-Mica University to Bowdish tri Pines rici McDonald [0 Evergreen 10 Adams 10 to University Rowudish Pine CJIi: Evergreen Adams Sullivan Figure A- 3. 8th Avenue lOmph Pace Speeds A3 of A10 inneeens McDonald Road McDonald Road between Mission Avenue and 16th Avenue is approximately 2.0 miles. The 50th percentile speeds are summarized in Figure A- 4. The 50th percentile speed is the speed at or below which 50% of the drivers are traveling. The 50th percentile speed ranges from 32.2 mph to 34.8 mph through the study area. 40 50th Percentile Speeds - 3 -Day Average 37 1 Mis5iort to Broadway Posted S .eed 11111111111111111111 BroaLlway to Sprague to 4th 4th to 8U Sprague 010 1011110 0111 1110111 111"11 III 11111 MCDONALD ROAD - WEEKDAY 4Y 4 HOUR TUBE COUNT 8U to16th Figure A- 4. McDonald Road 50th Percentile Speeds (dashed red lines indicate posted speed) The 85th percentile speeds resulting from the speed survey are shown in Figure A- 5. The 85th percentile speed is the primary guide in determining the voluntary compliance of the greater majority of drivers. This level indicates that 85% of the drivers on the road are driving at or below the resultant speed. As shown in Figure A- 5, the 85th percentile speeds along McDonald Road are centered around 37 mph. The 10 mph pace for each of the study segments is illustrated in Figure A- 6. This measure, which identifies the 10 -mph range describing the most frequently measured vehicle speeds, is a method to evaluate the distribution of the measured speeds. As shown, the 85th percentile speed is contained within the 10 mph pace near the upper limit for each of the study segments. The existing 35 mph speed limit falls within the 10 mph pace for each of the study segments. A4 ofA10 Q 40 37 28 25 NB SB 8 th Percentile Speeds - 3 -Day Average 1 111 Posted S e eed (Mission to BrraoNay! to Sprague to 4th 4th to 8th 8th to HO Broadway Sprague MCDONALD ROAD - WEEKDAY 24 HOUR TUBE COUNT Figure A- 5. McDonald Road 85th Percentile Speeds (dashed red lines indicate posted speed) 10 MPH Pace and 85th Percentile Speeds McDonald Road 30 1 25 NB T T' 1 SB NB SB NB SB NB SB NB SB — Lower Pace — Upper Pace 85th Percentile 20 Mission to !Mission to Broadway to Broadway to Sprague to Sprague to 4th to 8th 4th to 8th 8th to 16th 8th to 16th Broadway Broadway Sp. Sprague 4th 4th Figure A- 6. McDonald Road lOmph Pace Speeds A5 of A10 ENVIRONMENTAL CONTEXT As previously referenced, the 85th percentile speed is the most common measure for setting speed limits. However, according to the Methods and Practices for Setting Speed Limits informational report published by the Federal Highway Administration (FHWA), "the 85th percentile speed can be adjusted on the basis of engineering and traffic investigation". Two such adjustments are for high driveway density and narrow shoulder widths; which may reduce the 85th percentile speed as much as 10 mph. 8th Avenue The studied segments along 8th Avenue are summarized in Table 2, each of which has 60 or more driveways per mile. Further, three of the segments have a paved width of less than 30 feet, which includes any paved shoulder. Finally, as summarized in the table, most of the studied length is without curb or sidewalk. These characteristics all contribute to a recommended speed limit lower than suggested by the 85th percentile speed. In addition to the aforementioned characteristics, there is a segment of 8th Avenue with a horizontal curve between Glenn Road and Pierce Road. Such a deviation in the alignment is likely to cause limitations in sight distance required. Although there have not been any intersection related crashes in the past five years, an evaluation of the intersection sight distance for these intersections was conducted to determine their compliance with any recommended changes to the posted speed. Illustrations are provided of the sight triangles for a stop -controlled approach based on speeds of 35 mph and 30 mph. The yellow lines denote the required sight distances for each speed scenario. Figure A- 7 provides three illustrations of the sight distance requirements for vehicles making a right turn from Glenn Road. Condition (a) is based on the City's Street Standards (Section 7.6.5) for a stop -controlled approach onto a 30 mph roadway (Figure A- 7a). Condition (b) is also based on a 30 mph roadway, but is based on the distances defined in Chapter 9 of the AASHTO Green Book (Figure A- 7b). The Green Book provides a shorter distance for right turns as opposed to left turns. Condition (c) is based on the City's Standards for a stop -controlled approach onto a 35 mph roadway (Figure A- 7c). As shown in Figure A- 7c, the sight triangle for an approach to a 35 mph roadway is obstructed by the existing dwelling on the northeast corner. Based on a field review conducted by City staff, the sight triangles for southbound right turning vehicles from Glenn Road are not met under any of the three stated conditions for the existing 25 mph speed. Vehicles turning left from Glenn Road have a sight distance of more than 1,000 feet to the west. Figure A- 8 provides three illustrations of the sight distance requirements for vehicles turning from Pierce Road. Condition (a) is based on the City's Street Standards (Section 7.6.5) for a stop - controlled approach onto a 30 mph roadway (Figure A- 8a). Condition (b) is also based on a 30 mph roadway, but is based on the distances defined in Chapter 9 of the AASHTO Green Book (Figure A- 8b). The Green Book provides a shorter distance for right turns as opposed to left turns. Condition (c) is based on the City's Street Standards for a stop -controlled approach onto a 35 mph roadway (Figure A- 8c). As shown in Figure A- 8c, the sight triangle for an approach to a 35 mph roadway is partially obstructed by the existing trees on the southwest corner. Based on a field review conducted by City staff, the sight triangles for right turning vehicles from Pierce Road are met for the 30 mph conditions (a&b) pursuant to the trimming of vegetation on the southwest quadrant. Vehicles turning left from northbound Pierce Road have a sight distance greater than 1,000 feet to the east. Vehicles turning left from southbound Pierce Road have a sight distance of approximately 600 feet to the west. A6 of A10 Figure A- 7. Glenn Road at 8th Avenue Sight Distance (a) City of Spokane Valley Street Standards, 30 mph Sight Distance (b) AASHTO 30 mph Intersection Sight Distance for Right Turns (c) City of Spokane Valley Street Standards, 35 mph Sight Distance A7 of A10 Figure A- 8. Pierce Road at 8th Avenue Sight Distance (d) City of Spokane Valley Street Standards, 30 mph Sight Distance (e) AASHTO 30 mph Intersection Sight Distance for Right Turns (f) City of Spokane Valley Street Standards, 35 mph Sight Distance A8 of A10 McDonald Road The studied segments of McDonald Road are referenced in Table 1. The access density for each of the segments of McDonald Road between Mission and 4th is equal to or greater than 60 driveways per mile. However, all five studied segments have an average paved width of 40 feet or more and the entire length of McDonald between Mission and 16th has curb, sidewalk, and bicycle lanes. Given the aforementioned characteristics, no reductions to the 85th percentile speed are recommended along McDonald Road. In addition to the aforementioned characteristics, a field review was conducted by DEA of the 2 - mile McDonald corridor to assess potential limitations in sight distance. Intersection sight distance is determined based on the posted speed of the roadway. It was found that no geometric constraints existed to limit the sight distance at the approaches along McDonald Road. However, there are several locations with potential visibility limitations due to fencing or vegetation, as described below: • The eastbound approach facing southbound at McDonald Road/11th Avenue has shrubs within the driver's visibility at the southwest corner of the intersection. Visibility may be obstructed when the shrubs bloom. • The westbound approach facing southbound at McDonald Road/10th Avenue has an overgrown shrub within the driver's line of sight at the southeast corner of the intersection. Visibility may be obstructed when in bloom. • The eastbound approach facing northbound at McDonald Road/8th Avenue has a utility pole and a fence with vegetation within the driver's approach visibility on the northwest corner of the intersection. �.` Figure A- 9. McDonald Road at 8th Avenue eastbound, looking northbound A9 of A10 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: June 27, 2017 Check all that apply: ❑ consent ❑ old business ❑ information ® admin. report Department Director Approval: ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Progress and Trent Intersection Improvement GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: WSDOT's Eastern Region's Maintenance/Traffic staff teamed with the City's Traffic staff and conducted an open house on May 4th at the East Valley Middle School. The purpose of the open house was to solicit public input on a proposal to install a raised concrete traffic island that would restrict left turn traffic leaving southbound Progress Road and turning east onto Trent Ave (SR290). A four year crash history at the intersection shows that there have been 24 crashes, 18 of which were left turns from Progress to Trent Avenue. The proposed concrete traffic island will restrict left turns leaving Progress but still allow left turning traffic onto Progress from Trent. There were over 20 attendees who participated in the open house including residents and business owners in the Trentwood neighborhood. All attendees at the meeting were in favor of the project. Of special note, the owner/operator of the Zip's Trip gas station on the NW corner of Progress and Trent was in favor of the project as well. The project will be constructed by WSDOT maintenance at no cost to the City. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: Council consensus to move forward with the channelization plan. BUDGET/FINANCIAL IMPACTS: None STAFF CONTACT: Ray Wright, PE — Sr. Engineer, Traffic ATTACHMENTS: SR290 Trent & Progress Rd, Recommended Alternative WSDOT Intersection Plan for Approval SR 290 TRENT & PROGRESS RD RECOMMENDED ALTERNATIVE Construct raised curb on SR 290 (Trent) to restrict left turns from Progress Road to SR 290 (Trent) Eastern Region Traffic Office War Washington State Department of Transportation Sol arae May 2017 Informational Only Subject to Revisions TQ 25N0 Re44Eo W.M. 3120.]UNIE ©©MN7 1} N H w h MATCH LINE THIS SW '!. NE 'A SEC. 2 52i ar ti pRI SE 'A NE 14 SEC. 2 SR ^.n0 STA, 770.40,57 IMV 10 7) "I'Fa coscfi 35 ..1 N 47 J 1073 — SR 290 (TRENT) d 120 l. 85'+h L_ 125 r 945 Appried year 2000 turrin1 morerrent perccn!agea In year 2016 Y wrfi entering ro.YTes to aria at estimated turnfrig movement counts, P.M. PEAK VEHICLES PER HOUR (VPH) 61 JL (n on 9E - K 860 — p a SR 290 (TRENT) G6 - 121 — 1089 DATE A.M, PEAK VEHICLES PER HOUR {VPH) HIGHWAY RAN 22 IV TY 11• 72 00010 5MDENIN -SI"A51 MP 10.21 H#GFIWAY AND RAILROAD LONGITUDINAL EASEMENT UNE HIGHWAY RAN SDI TAPERf _ r Ff77 44B ON RAMP 114 - -1r, 370— 1r' ire -- -- EB OFF RAMP 11 ____________ _____________ 4571 TAPER END WIOENTNG 350E (ANE UNE STA. 373+ 1 MP 10.33 AP, I70+77.54 & STORAGE LENGTH 10fY 02.•J1S0-7'7 HIGHWAY AND RAILROAD LONG.TUDINAL EASEMENT LINE WSDOT APPROVAL IS ONLY FOR GEOMETERIC DESIGN WITHIN HIGHWAY RIGHTS OF WAY INCLUDING THOSE ACCESS CONTROLLED AREAS RETAINED BY WSDOT. RIGHT OF WAY LINES ARE SHOWN FOR INFORMATIONAL PURPOSES ONLY. INTERSECTION REVISIONS THIS PLAN REVISES THE EXISTING PLAN BY REVISING SOUTHBOUND PROGRESS TO A RIGHT TURN ONLY. EXISTING ROADWAY WIDTHS AND LENGTHS DETERMINED FROM GOOOLE MAP. OPERATIONAL CONCURRENCE W5D01 EASTERN REGION TRAFFIC ENGINEER DATE CITY OF SPOKANE VALLEY TRAFFIC ENGINEER DESIGN APPROVAL DATE WSDOT EASTERN REGION ARA FOR DEVELOPMENT DATE FILE NAME TIME 0507 - Minor Opamllortal EnhancomanS50E0094 - -37104 1-50 a Progror,*50E9994PRO0RE4S PS CHANAgn 1:03:41 PM DATE 0!02717 PLOTTED RY Mun4A 10 WASH DESIGNED BY R. FOUTS ENTERED BY 5. HENRIKSON CHEc4ED BY R. FOUTS TRAFFIC ENGR. G. WAGEMANN7 P.E. REOIOIIAL ADM. M. GRIBNER, P.E. REVISION DATE BY XIS 0..1011.01 LEGEND EXISTING CENTERLINE EXISTING SKIP LINE EXISTING 051_ YELLOW CENTER LINE EXISTING [DOE OF PAVED SHOT UNE EXIS1TNC HWY ! RIR RAN DR EASEMENT LINE EXIST100 TWO-WAY LEF2T1JRN LINE NEW WIDE LANE UNE NEW DOUBLE YELLOW CENTERLINE o o 0 0 NEW CHANNEUZATION MARKERS Ito-- EXISTING PRIVATE APPROACH EXISTING LUMINAIRE :5 SD SCALE IN FEET S — Y '3 14,95N3 INE SR 29C ITRENTI 0.5 UN STAN380p6 R A AL ART PA•T AL DR5AN FLAT SO MPH �0 MPH 0E5100 CRITERIA LEVEL QF DEVELOPMEN uNCT!Cu C -ASS ACCESS LAND u5E TERRA N rsE ET 5 0 CUR LwgJ1T PERCENTAGEpF R CRS FpR6 2013 0ESIiN 4EH15L0 NB - 50 cm 06 SPOKANE VALLEY PROGRESS RD. CO NTT a N STANDARD ( iG.0 NSR A' ad OL NQN UH j60 EL 25 MPH 05 MPH 3 S� 05 - 50 FED.AID PROJ.NO, Washington State. Department of Transportation SR 290 PROGRESS ROAD (MP 10.27) CHANNELIZATION P1071 04.1.1 1TP INTERSECTION PLAN FOR APPROVAL CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: June 27, 2017 Check all that apply: ❑ consent ❑ old business ❑ information ® admin. report Department Director Approval: ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Administrative Report — update on public sidewalk snow removal. GOVERNING LEGISLATION: SVMC 7.05.040(C). PREVIOUS COUNCIL ACTION TAKEN: Adoption of nuisance provisions in 2003, amended over the years, most recently in 2012; February 23, 2016, staff presented potential options regarding the removal of accumulations of snow and ice from public sidewalks, Council requested a proposed ordinance for further discussion. August 16, 2016, presentation on a proposed ordinance; September 13, 2016, Council discussed draft code language, requested additional information and formed an ad hoc committee to identify other potential options to deal with removal of sidewalk snow and ice. Administrative report January 17, 2017 to update Council on the work of the committee; administrative report February 21, 2017 to summarize options discussed previously to develop proposed plan. Administrative report April 18, 2017. BACKGROUND: At the February 21, 2017 administrative report, staff and Council discussed various potential items to include in a comprehensive approach to reducing the amount of snow and ice being moved from the roads to the sidewalks by City plows, and then for ensuring that snow and ice are removed from sidewalks by the owners of the property adjoining the sidewalk. Following that discussion, and the one on April 18, 2017, staff understood Council to have generally agreed on a program, set forth below. 1. Reduce the amount of snow being moved from the roadways to sidewalks. a. On the four City plow trucks, exchange the current "bat wing" plow blades to the straight blade design. The cost for replacing each of these bat wing blades is roughly estimated between $5,000 and $7,000. This is currently being implemented ahead of the next snow season. b. Plows will slow down on the lane closest to the curb so snow is pushed to the edge of the curb where possible, instead of the sidewalk. 2. Bring forward amended road design standards requiring separated sidewalks from the road to provide a snow storage area on all new roadways. On City capital projects, we would construct or reconstruct to this standard unless there is insufficient right-of-way available to accommodate this standard. 3. Educate the public on snow removal obligations for property owners. a. Includes widespread distribution/education of removal requirements for sidewalks, including potential penalties for non-compliance. b. Identify realistic options for people with physical limitations to contact for assistance with snow removal, free and/or for a fee. The City would include this list of resources on its website and include it each year in a communication to the public generally. Page 1 of 3 c. Notify businesses that do parking lot snow removal to suggest including removal of sidewalk snow in future price quotes along with removal in parking lots. d. Notify property owners who fail to remove snow and ice from sidewalks that such failure could result in liability and/or lawsuits against them and the City. 4. Adopt a reasonable enforcement mechanism that effectively compels compliance. The City currently has provisions making non-compliance a nuisance subject to a $500 penalty. This penalty is disproportionate to the nature of the violation, and this portion of the nuisance code will be repealed at the same time the new penalty approach is adopted. The proposed infraction system would have a penalty of $51.25 for failing to clear sidewalks within 48 hours, which could be re-issued if non-compliance continued for an additional 48 hours. A third violation within 12 months would result in a penalty of $102.50. This type of infraction system contemplated a two-tier enforcement prioritization. Tier 1 would be commercially-zoned areas and Safe Routes to School, which would be the highest priority. Tier 2 would be everything else, which would be the residential areas. The City would address compliance in Tier 2 areas as time and resources permitted. A copy of the proposed new penalty code section is attached. 5. The only issue unresolved is how to address sidewalk snow removal where there is a fence adjacent to the sidewalk at the rear of a property. There was concern expressed from some Councilmembers that it would be unfair to expect property owners to remove sidewalk snow under some circumstances, and that for certain property owners, they would not be required to comply with the removal requirements. Some Councilmembers expressed concern that it would be more difficult for many of these property owners/tenants to access the rear sidewalks because they do not have a rear gate and would have to walk around the block. After going through a number of different scenarios for clarification, Council gave consensus direction on several of the scenarios. For example, where a homeowners association has responsibility for adjacent sidewalks, the City would require them to clear the sidewalks. Similarly, properties where the side of a fenced property abuts a sidewalk, the adjacent property owner would be required to keep the sidewalk cleared. At this point, it appears the last remaining issue for resolution is whether Council will exempt property owners whose rear property line is adjacent to a sidewalk, but which has a fence that creates a barrier to accessing the sidewalk to clear snow. a. If those properties are exempted, would the City take on the responsibility of removing the snow? If so, would it only apply to Safe Routes to School? As previously discussed, the City does not have any budget for this, or existing revenue. b. If the Council wants to exempt this category of properties, would that apply to any qualifying property not on a corner? c. Depending on what the Council decides on this issue, staff will draft any additional language necessary into the draft SVMC provisions. Staff can then finalize the draft for first reading by Council. 6. Staff drafted additional language to state that the people have to clear their sidewalk when at least three inches of snow are present, and that a minimum of 42 inches in width shall be cleared for consistency with requirements in the Americans with Disability Act. OPTIONS: (1) Instruct staff on how properties with adjoining sidewalks on the rear property line will be treated; (2) take other action as appropriate. Page 2 of 3 RECOMMENDED ACTION OR MOTION: Council consensus on how properties with adjoining sidewalks on the rear property line will be treated. BUDGET/FINANCIAL IMPACTS: Unknown. STAFF CONTACT: Cary P. Driskell, City Attorney. ATTACHMENTS: (1) Draft sidewalk snow enforcement code provisions with June 2017 proposed revisions; and (2) Large scale map showing Safe Routes to School (will be shown during the Meeting). Page 3 of 3 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 17 - AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ADOPTING CHAPTER 7.45 OF THE SPOKANE VALLEY MUNICIPAL CODE RELATING TO SNOW AND ICE ON PUBLIC SIDEWALKS, AMENDING SPOKANE VALLEY MUNICIPAL CODE 7.05.040(C)(3), AND OTHER MATTERS RELATING THERETO. WHEREAS, the City of Spokane Valley previously adopted several provisions relating to the use and obstruction of sidewalks in the City, which are dispersed within the Spokane Valley Municipal Code (SVMC); and WHEREAS, the accumulation of snow and ice on public sidewalks obstructs pedestrian traffic and creates an impediment to commercial activity. Allowing snow and ice to accumulate increases the likelihood that pedestrians will suffer injury while traveling on a public sidewalk. Additionally, the obstruction may force pedestrians off public sidewalks and into the path of motorized traffic in attempts to find a safer route of travel. Finally, accumulations of snow and ice pose a significant hazard to school - aged children who require safe use of the public sidewalks to travel to and from school; and WHEREAS, the City has determined that it is appropriate to protect the life, health, and safety of its citizens by adopting additional regulations regarding the removal of snow and ice from sidewalks. Such regulations are within the police power granted to cities by Article XI, Section 11 of the Washington State Constitution and those vested in legislative bodies of noncharter code cities by RCW 35A.11.020; and WHEREAS, the City desires to amend SVMC 7.05.040(C)(3) to remove (C)(3) concerning accumulations of snow and ice on public sidewalks as a nuisance since a violation will now be classified as an infraction. NOW, THEREFORE, the City Council of the City of Spokane Valley, Washington ordains as follows: Section 1. Amendment. Spokane Valley Municipal Code 7.05.040 is hereby amended as follows: 7.05.040 Nuisances prohibited No person, firm, or entity shall erect, contrive, cause, continue, maintain, or permit to exist any public nuisances within the City, including any public rights-of-way abutting a person, firm, or entity's property. Prohibited public nuisances include, but are not limited to: C. Sidewalks. 1. Any protrusion, awning, or overhang that inhibits or obstructs use of a public walkway or sidewalk. 2. Any object, construction, or damage that inhibits or obstructs the surface use of a public walkway or sidewalk. 3. Snow or ice not removed from a public sidewalk within a reasonable time. 34. Accumulations of dirt or debris not removed from a public sidewalk. Ordinance 17-00* Adopting SVMC 7.45 — Snow and Ice on Public Sidewalks Page 1 of 4 DRAFT Section 2. Adopting Spokane Valley Municipal Code chapter 7.45. A new chapter 7.45 is hereby adopted as follows: 7.45.010 — Purpose and Authority. The purpose of chapter 7.45 SVMC is to regulate accumulations of snow and ice on sidewalks. This regulation is undertaken in order to promote the safe and efficient movement of pedestrian traffic on sidewalks within City limits and to promote greater economic activity. The provisions of this chapter are adopted pursuant to RCW 35A.11.020, and are to promote the health, safety, and welfare of the citizens of the City. 7.45.020 — Definitions. Terms used within this chapter are defined as follows: "Accumulations of snow and ice" means snow and ice deposited by natural or artificial sources. "Artificial sources" means operations which result from human efforts that cause snow or ice to accumulate. These include, but are not limited to: 1. Snow removal operations conducted by the City; and 2. Snow removal operations conducted by private individuals or businesses. "Natural sources" means any natural occurrence which causes snow and/or ice to accumulate. These include, but are not limited to: 1. Snow storms; and 2. Freezing rain. "Sidewalks" means public sidewalks private property. "Removal area" means areas classified Tier I priority or Tier II priority. "Tier I priority" areas include: 1. "Safe Route(s) to School" as delineated upon the official map, entitled Attachment A — Sidewalk Snow Removal Map; and 2. "Commercial, retail, and industrial areas" that currently include the following zoning districts as delineated on the official zoning map of the City: and does not include those sidewalks located entirely on MU CMU P/OS NC RC I IMU Mixed Use District Corridor Mixed Use District Parks/Open Space Neighborhood Commercial District Regional Commercial District Industrial District Industrial Mixed Use "Tier II priority" areas include: "Residential areas" which currently include the following zoning districts, as delineated on the official zoning map of the City: R-1 Single -Family Residential Estate District. Ordinance 17-00* Adopting SVMC 7.45 — Snow and Ice on Public Sidewalks Page 2 of 4 DRAFT R-2 Single -Family Residential Suburban District. R-3 Single -Family Residential Urban District. MF Multifamily Residential District. 7.45.030 — Duty to Remove Snow and Ice from Sidewalks. A. The owner or occupant of any real property located within or along a removal area shall remove or cause to be removed all accumulations of snow and ice exceeding three inches from the sidewalks adjacent to the property so that a minimum 42 inch path for pedestrian travel is created. B. Accumulations of snow and ice exceeding three inches shall be removed from the sidewalk within 48 hours after the event causing it to accumulate has ceased. C. Tier I priority areas shall be enforced prior to Tier II priority areas being enforced. 7.45.040 — Amnesty Periods. A. In the event accumulations of snow and ice are deposited in a manner or volume that makes their immediate removal impracticable, the City Manager may announce periods of amnesty during which failure to remove the accumulations of snow and ice will not result in a violation pursuant to SVMC 7.45.060. B. The announcement shall be accompanied by a public notice stating: 1. The circumstances necessitating the amnesty period; and 2. The amnesty period's duration, including the date and time that it will end. C. The City Manager may extend the amnesty period by issuing an additional announcement and public notice pursuant to SVMC 7.45.040(B). 7.45.050 — Improper Removal. Removing and depositing snow and ice in a manner which obstructs or creates an obstruction to vehicular or pedestrian traffic constitutes the misdemeanor of disorderly conduct pursuant to SVMC 8.25.030 and RCW 9A.84.030. This section shall not constitute a separate misdemeanor violation. 7.45.060 — Penalties. A. Any person or business found in violation of SVMC 7.45.030 shall be found to have committed a Class 4 civil infraction, and shall be subject to the monetary penalties set forth in RCW 7.80.120, as adopted or subsequently amended, including any applicable statutory assessments. B. After a citation has been issued, the violator shall have 48 hours to clear accumulated snow and ice from the sidewalk before an additional citation may be issued. C. Any person or business found in violation of SVMC 7.45.030 for a third time within a 12 month period, and all subsequent violations in that 12 month period, shall be found to have committed a Class 3 civil infraction, and shall be subject to the monetary penalties set forth in Ordinance 17-00* Adopting SVMC 7.45 — Snow and Ice on Public Sidewalks Page 3 of 4 DRAFT RCW 7.80.120, as adopted or subsequently amended, including any applicable statutory assessments. 7.45.070 — Defense for Violation. It shall be a defense to a violation of SVMC 7.45.030 if: 1. The subject property is occupied as a residence, regardless of zoning designation; 2. The violator is 65 years or older, or possesses a physical disability that has been verified by a medical doctor which prevents them from removing accumulations of snow and ice from the sidewalk; and 3. The violator can provide documentation that shows reasonable efforts to obtain snow removal services were made but were unsuccessful. 7.45.080 — Educational Program. The City Manager shall adopt and maintain a comprehensive program to educate the public about the enforcement requirements contained in this chapter, as well as lists as appropriate regarding potential resources that residents and businesses may choose to utilize at their discretion for removal of sidewalk snow and ice. Section 3. Severability. If any section, sentence, clause, or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City. Passed this day of , 2017. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 17-00* Adopting SVMC 7.45 — Snow and Ice on Public Sidewalks Page 4 of 4 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: June 27, 2017 Check all that apply: ❑ consent ❑ old business ❑ information ® admin. report Department Director Approval: ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Administrative report — proposed Resolution 17-013 Delegating Authority to Impose Temporary Parking Restrictions Relating to Construction Projects. GOVERNING LEGISLATION: Chapter 9.05 SVMC. PREVIOUS COUNCIL ACTION TAKEN: May 23, 2017, Council approved Resolution 17-012 authorizing staff to adopt and enforce temporary parking restrictions relating to a construction project on Euclid Avenue. BACKGROUND: In drafting Resolution 17-012, staff determined that it would be useful to have delegated authority from Council to impose temporary parking restrictions relating to construction projects, without having to come to Council each time. Proposed Resolution 17- 013 provides that authority, with limitations. OPTIONS: (1) Consensus to place on future agenda for motion consideration; or (2) take other action as appropriate. RECOMMENDED ACTION OR MOTION: Consensus to place on future agenda for motion consideration. BUDGET/FINANCIAL IMPACTS: NA. STAFF CONTACT: Cary Driskell, City Attorney ATTACHMENTS: Draft proposed Resolution 17-013 delegating authority re: temporary traffic restrictions. DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 17-013 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, DELEGATING TO STAFF THE AUTHORITY TO IMPOSE TEMPORARY PARKING RESTRICTIONS RELATED TO RIGHT-OF-WAY CONSTRUCTION PROJECTS, AND OTHER MATTERS RELATING THERETO . WHEREAS, the City of Spokane Valley engages in a variety of construction projects in the public rights-of-way for the public benefit; and WHEREAS, in the process of constructing such projects, it is occasionally necessary to temporarily restrict parking in the rights-of-way in and around the projects in the interest of safety of the public and the construction crews involved in the projects; and WHEREAS, most citizens voluntarily cooperate with the City to temporarily move vehicles so they don't interfere with the projects and create a safety hazard. However, the City needs to ensure that it has the ability to require that parking be prohibited so that unnecessary project delays do not cost the City additional money; and WHEREAS, the Council has authority, after an engineering and traffic investigation by the Traffic Engineer to, among other traffic measures, prohibit, regulate, or limit stopping, standing, or parking of vehicles on any highway at all times or during such times as shall be directed by official traffic control devices. The Council desires to delegate to the City Manager or designee the authority, pursuant to appropriate limitations, to implement temporary parking restrictions relating to construction projects in the public rights-of-way. NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County, Washington, that the City Manager or designee is delegated the following authority relating to implementing temporary parking restrictions for construction projects in the public rights-of-way: 1. An engineering and traffic analysis shall be performed prior to making any temporary parking revisions, which shall determine the parameters and specific limitations of the temporary revisions; and 2. Temporary parking restrictions may be in place for up to 120 days; and 3. A temporary parking restriction may be extended in up to 30 day increments in the event the construction project is not completed; and 4. Prior written notice shall be provided to all adjoining property owners and/or tenants for projects abutting a roadway; and 5. Any temporary parking restrictions shall be marked by official traffic control devices; and 6. Any temporary parking restrictions shall be removed as soon as reasonably possible following completion of the project. This Resolution shall be in full force and effect upon adoption. Resolution 17-013 Granting Authority to Implement Temporary Parking Restrictions Page 1 of 2 DRAFT Adopted this day of July, 2017. ATTEST: CITY OF SPOKANE VALLEY Christine Bainbridge, City Clerk L.R. Higgins, Mayor Approved as to Form: Office of the City Attorney Resolution 17-013 Granting Authority to Implement Temporary Parking Restrictions Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: June 27, 2017 Check all that apply: ❑ consent ❑ old business ❑ information ® admin. report Department Director Approval: ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Police Department Monthly Report GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: At Council's request, Police Chief Werner will give an overview of the Police Department's May monthly report. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: Discussion BUDGET/FINANCIAL IMPACTS: NA. STAFF CONTACT: Chief Werner ATTACHMENTS: May Monthly Report Mark Werner Chief of Pollee Spokane Valley Police Department Accredited Since 2011 Services provided in partnership with the Spokane County Sherds Office and the Community, Dedicated to Your Safety. Ozzie Knezovich Sheriff TO: Mark Calhoun, City Manager FROM: Mark Werner, Chief of Police DATE: June 19, 2017 RE: Monthly Report May 2017 In August 2016, we switched from UCR to NIBRS classification, which means we went from reporting based on a hierarchy to reporting all the crimes for each incident. Consequently, comparing crime statistics before August 2016 to crime statistics after that timeframe is not recommended using the data provided in the attached charts and graphs. ADMINISTRATIVE: Chief Werner attended the monthly Joint Leadership Forum at the Fire Training Center in early May, along with other command staff from law enforcement and fire. In early May, Chief Werner attended a Gonzaga University Crime Study Presentation at the Sheriff's Office. The Gonzaga students who conducted a study on the impact of big box stores on neighborhood crime rates presented their findings at this meeting. May brings recognition of local law enforcement. Chief Werner attended the Law Enforcement Memorial's Annual Ceremony at the cul-de-sac by the Public Safety Building downtown. Faith Bible Church also hosted their Annual Law Enforcement Appreciation Breakfast, with guest speaker Pastor Tim Remington from Coeur d'Alene, who was the victim of a shooting last year outside the church he pastors. Chief Werner attended the Spokane Regional Safe Streets Task Force (formerly Drug Task Force) Police Board Meeting, which was held in mid-May along with others members from the Sheriff's Office and WA State Patrol. Page 1 An Operational HAZMAT Tabletop was held at the Fire Training Center in mid-May, which Chief Werner and other command staff attended. The Crime Prevention Conference was held in mid-May, and Chief Werner attended briefly to give opening remarks and welcome all the attendees. The Annual All -City Civic Military Luncheon was held in mid-May and Chief Werner along with others from the Spokane County Sheriff's Office attended the event at the Davenport Hotel. In late May, Chief Werner traveled to San Diego, California, where he attended a four-day Force Science Body Camera Court. SHERIFF'S COMMUNITY ORIENTED POLICING EFFORT (SCOPE): In the month of May, S.C.O.P.E. participated in: • Build Your Bike Event (bicycle safety Boys and Girls Club) • Law Enforcement Memorial • Centennial Trail Training for Volunteers • WA State LE Crime Prevention Conference at CenterPlace • S.C.O.P.E. East Parade • Windermere Marathon (traffic control) • ValleyFest Cycle Celebration Meeting • Safe Kids Coalition Meeting • GoodGuides Mentoring WVHS • East Valley Community Coalition Mtg. Underage Drinking/Drug Prevention • GSSAC Coalition Meeting • Operation Family ID May 2017 Volunteers Hours per Station *Includes estimated volunteer service hours that are provided in the City of Spokane Valley. These two locations cover both Spokane Valley and the unincorporated portion of the county. Location # Volunteers Admin Hours L.E. Hours Total Hours Central Valley 8 64 108.5 172.5 East Valley* 24 336.5 257 593.5 Edgecliff 13 239 3 242 Trentwood 8 212 86 298 University 26 615 59 674 West Valley* 21 873.5 64 937.5 TOTALS 100 2,340 577.5 2,917.5 Volunteer Value ($22.14 per hour) $64,593.45 for May 2017 S.C.O.P.E. Incident Response Team (SIRT) volunteers contributed 92.5 on -scene hours (including travel time) in May, responding to crime scenes, motor vehicle accidents and providing traffic control; 68.5 hours were for incidents specifically in Spokane Valley. The Special Events in May included 8 hours for the East Valley Parade and 90 hours for the Armed Forces/Lilac Parade. Total May volunteer hours contributed by SIRT, including training, stand-by, response and special events is 1,474; total for 2017 is 5,992. (Starting in January, we changed the way we calculate `stand by' time for our members. Page 2 In the past, we only gave 8 hours for stand by even though our members are on standby for 24 hours at a time. So this year, we credit the full 24 hours then deduct any of the actual 'on scene' time to get our Adjusted "Total SIRT Volunteer Hours." The numbers this year will be appreciatively higher than years past.) Our new member, Susan Chapin, is now assuming full SIRT duties since her training has been completed. Also in May, we have received three new applications for membership and will begin the training process after our next meeting, which is May 13th. We are also getting ready for one of our big Planned Special Events, the Armed Forces/Lilac Parade. Abandoned Vehicles SCOPE DISABLED PARKING ACTIVITY REPORT Mar Apr May Tagged for Impounding 13 19 14 Cited/Towed 8 12 5 Hulks Processed 5 14 7 Total Vehicles Processed 69 88 72 Yearly Total of Vehicles Processed 204 292 364 SCOPE DISABLED PARKING ACTIVITY REPORT City of Spokane Valley # of Vol. # of Vol. # of Hrs. # of Disabled Infractions Issued # of Warnings Issued # of Non - Disabled Infractions Issued January 2 33 1 0 0 February 2 10 2 0 0 March 0 0 0 0 0 April 2 12 0 0 0 May 2 32 0 0 0 YTD Total 8 87 3 0 0 Spokane County # of Vol. # of Hrs. # of Disabled Infractions Issued # of Warnings Issued # of Non - Disabled Infractions Issued January 2 31 2 0 0 February 3 19 2 0 0 March 2 25 1 0 0 April 2 28 3 0 0 May 3 43.5 10 YTD Total 12 146.5 18 0 0 Page 3 OPERATIONS: Spokane Valley Deputy Responds to Drowning of 2 -Year -Old - Spokane Valley Deputy Samuel Turner is credited for assisting in the successful resuscitation of a two-year-old who had fallen into a decorative pond and was not breathing. Deputy Turner arrived within three minutes and took over care from the child's father, who had begun CPR immediately. When Deputy Turner transferred the care of the child to Spokane Valley Fire Personnel, she had begun to breathe on her own. In early May, at approximately 7:45 p.m., Spokane Valley Deputies and Spokane Valley Fire responded to a residence in the 11100 block of East 10th Avenue for a call of a child who had fallen into a pool (decorative pond), was not breathing, and the child's father had begun CPR. Deputy Turner arrived within three minutes and began to care for the child who was completely limp, not breathing and beginning to turn blue. As Deputy Turner worked to revive the child, he was able to expel water from the child's mouth while providing chest compressions. When he transferred the child's care to Spokane Valley Fire Personnel, she had begun to breathe on her own. Fire, with advanced life support training and equipment, continued lifesaving efforts, eventually regaining a pulse. The child was transported to a local hospital and, as of the following morning, was listed in serious condition. Deputies learned the child was being supervised in the backyard, but was left unattended for a couple minutes while the other children at the location were checked on. She was found, not breathing, in a decorative pond and CPR was immediately provided while 911 was called. Life threatening incidents like this can happen very quickly and according to the Center for Disease Control and Prevention website, "drownings are a leading cause of injury death for young children ages 1 to 14, and three children die every day as a result of drowning. In fact, drowning kills more children 1-4 than anything else except birth defects." https://www.cdc.gov/safechild/drowning/ This incident could have had a very tragic ending if the child's father hadn't immediately began CPR, coupled with the quick response and actions of Deputy Turner and the advanced life support and care provided by Spokane Valley Fire Personnel. Accidental drownings can happen in a bathtub or anywhere, even in an inch or two of water, if a parent or guardian happens to be distracted. As summer approaches, please be mindful and take precautions to help ensure your child's safety around potential water dangers, even kiddie pools. K9 Khan Ends Suspect Attempt to Flee - Spokane County Sheriff's K9 Khan located the 27 -year- old male driver who fled from a traffic stop initiated by Spokane Valley Deputy Rassier. The pursuit was later terminated, but the driver continued driving recklessly and fled on foot after he wrecked near the intersection of Market and Garland. He was located by K9 Khan hiding near the railroad track and taken into custody after a brief struggle. In early May, at approximately 4:25 a.m., Spokane Valley Deputy Rassier observed a Mercury Cougar going south on Farr at what appeared to be a high rate of speed. He attempted to stop the vehicle for several observed violations, including the lack of a rear license plate, in the area of Farr and Sprague. Instead of stopping, the male driver accelerated through a parking lot, back out onto Sprague, and fled westbound. The male suspect, ignoring the emergency light and siren of Deputy Rassier's patrol vehicle, began to recklessly weave across lanes of travel at a high rate of speed. With little to no vehicle or pedestrian traffic in the area, Deputy Rassier continued the pursuit. The suspect took the westbound I-90 on-ramp from Sprague, but failed to maintain control of his vehicle and spun, striking the concrete barrier on the north side of the ramp. He regained control of his vehicle and continued to flee. Now, less erratic, he used his turn signal when he entered the light traffic on I-90. The suspect then exited I-90 on the Hamilton exit as he continued his attempt to evade arrest on the city streets. The Page 4 pursuit was terminated near Bridgeport and Regal due to the increased risk caused by the driver's obvious disregard for the safety of the public, himself, and the deputy. A short time later, without anyone pursuing him, the male suspect sped through the intersection of Garland and Market into a field and crashed into the railroad tracks on the east side of Market. Deputy Watts, traveling toward the pursuit to assist before it was terminated, observed the driver wreck the vehicle. He stopped to make contact, but by the time the cloud of dust settled, he observed the suspect had already fled on foot. A containment perimeter was established and Deputy Kullman and his partner K9 Khan arrived to help find the suspect. After several K9 announcements were given, advising the suspect to surrender, K9 Khan began to track from the vehicle across the field. K9 Khan began to pull harder, indicating the male suspect may be close, so an additional K9 announcement was given, but went unanswered. Deputy Watts illuminated the hillside below their location and the suspect was observed trying to hide. Commands were given for him to show his hands, but instead, he reached down toward his waist/lower body. With the male suspect ignoring the commands and not knowing if he was armed or trying to access a weapon, K9 Khan was deployed. K9 Khan quickly closed the distance and made contact with the suspect. Failing to surrender, the suspect attempted to kick Khan away and momentarily broke free of Khan's grasp. Khan immediately regained contact as the suspect struggled, attempted to punch Khan and tried to escape. During the struggle, the male suspect and Khan rolled down the embankment as Khan maintained his grasp. Deputy Watts and Deputy Rassier took control of the suspect at the bottom of the hill and he was taken into custody without further incident. The male suspect received medical attention before he was transported and booked into the Spokane County Jail for Attempting to Elude a Law Enforcement Vehicle, Obstructing, Driving While Suspended 3rd, and for a Washington State Department of Corrections Escape Community Custody warrant. K9 Khan was not injured during the incident. Sexual Assault Detectives Use Recently Convicted Felon's DNA Results to make Arrests in 2008 & 2009 Sexual Assault Cases - Spokane Valley Sexual Assault Detectives arrested a 30 -year-old male suspect after the DNA sample he was required to provide due to a recent conviction for Voyeurism last September, matched previously unidentified DNA evidence collected from sexual assaults in 2008 and 2009. The suspect was arrested and charged with Voyeurism on September 5, 2016, after Spokane Valley Deputies responded to a report of a male using a cell phone to try to take pictures of a 17 -year-old victim from under the bathroom wall separating the two stalls at Greenacres Park. The suspect pled guilty to the charge and, as a convicted sex offender, was required to provide a DNA sample, which was entered into the CODIS (Combine DNA Index System) database. When his DNA sample was entered, it showed a match to a previously unidentified suspect DNA sample submitted from cases in 2008 and 2009. The 2008 case occurred on December 10th, at an apartment on Houk Road when the adult female victim awoke to a male, dressed in black, fondling her. The victim screamed and her boyfriend who was asleep in the bed next to her woke up and chased the suspect. The suspect knocked over their Christmas tree and coffee table in an attempt to escape and ran out the back door. Later in the morning, when it was light outside, the victim's boyfriend noticed blood on a new tarp covering the BBQ next to the path where the suspect fled. Believing the suspect may have cut himself while grabbing furniture as he fled, the tarp was collected and submitted as evidence. The blood was tested, but a DNA match was not located. On September 27, 2009, at approximately 2:30 a.m., an adult female victim was walking near Pines and 4th in Spokane Valley. She was talking on her phone to a friend while walking a short distance home when a male approached her and asked her if he could help her. The victim said "No," and abruptly hung up on her friend to let her know she was in trouble. Her friend, who was still at Denny's only a couple blocks away, immediately called back. The suspect Page 5 told the victim he would kill her and the person calling, if she answered the phone. The victim secretly pressed the answer button while continuing to hold the phone in her hand enabling her friend to hear the victim say. "No. Leave me alone. Stop!" and then scream before the call was disconnected. The suspect grabbed the victim by the hair and threw her to the ground. The victim ended up in a field a short distance away with the suspect lying on top of her. The victim struggled and fought as the male attempted to forcibly remove her clothing and pin her arms down. The victim continued to fight violently and scratch the male, causing him to stop his attack and flee. The victim's friend arrived at the location to help and found the victim on the ground crying and covered in dirt. She noticed the shadow of a person running away. The friend took the victim to the hospital where the attempted rape was reported and evidence was collected including the victim's bloody sweatshirt she was wearing during the attack. The sweatshirt was booked into evidence and the blood tested. The results showed the blood found was from an unknown male. The Washington State Crime Lab was able to match both of the unknown DNA results to the DNA sample Davis was required to provide stemming from the 2016 Voyeurism conviction. With the new evidence, Detective Scott Streltzoff began reviewing the 2008 and 2009 case files, the male suspect's history, and additional cases that same male may have been involved in. Detective Streltzoff found the male suspect was named in several reported sexually - driven incidents since 2005. During this time, the suspect was arrested twice for incident exposure (misdemeanor) and named as a possible suspect during the others. On May 9, 2017, Detective Streltzoff and Detective Mitchell arrested the male suspect at a residence on Long Road in Spokane Valley. He was transported to the Public Safety Building, advised of his rights and agreed to be interviewed. At first, the suspect said he didn't remember the incidents. As the interview continued, he admitted to committing the 2008 and 2009 incidents and to entering other homes over the past few years. At the conclusion of the interview, the suspect was booked into the Spokane County Jail for Attempted Rape 2nd Degree, Unlawful Imprisonment, and 2 counts of Indecent Liberties (Forcible Compulsion). Second Suspect Charged in Bret Snow Homicide - Spokane Valley Major Crimes Detectives, continuing to investigate the 2015 murder of Bret R. Snow, charged a second suspect, a 52 -year-old male, with Murder 1st Degree for his part in the homicide. Spokane Valley Major Crimes Detectives investigating the 2015 missing person case of Bret R. Snow developed probable cause to obtain a search warrant for Post Falls, Idaho, residence of a 26 -year-old male. Detectives working with the North Idaho Violent Crimes Task Force (NIVCTF) served the search warrant in mid-May and arrested the 26 -year-old male, charging him with Murder 2nd Degree. Spokane Valley Major Crimes Detectives have been investigating the missing person report of Bret Snow, who was last seen in Spokane Valley on December 3, 2015. Through this year-long investigation, detectives developed probable cause for a search warrant of the 26 -year-old suspect's residence, located in 2100 block of North Riverstone Drive in Post Falls. On December 21, 2016, investigators, assisted by members of the NIVCTF and Kootenai County Sheriff's Office SWAT Team, served the search warrant and arrested the 26 -year-old male suspect. He is being held in the Kootenai County Jail on a Fugitive from Justice charge where he will remain pending extradition back to Spokane County for the Murder 2nd Degree warrant. This case is still active as investigators continue to work to uncover the facts about Bret Snow's disappearance, who was involved, as well as the location of his remains. Anyone with information regarding this investigation or Bret Snow's whereabouts around the time of his disappearance is urged to call Major Crimes Detective Lyle Johnston at 509-477-3191. Page 6 Spokane Valley Major Crimes Detective Lyle Johnston, the lead detective since the initial investigation began in December 2015 when Bret Snow was reported as a missing person, served the warrant charging the suspect. Bret Snow, 33 -years -old when a family member reported him missing, was last seen in Spokane Valley on December 3, 2015. In December 2016, the 26 -year-old male suspect was arrested after investigators working the case developed probable cause for a search warrant of that suspect's Post Falls residence. He is charged with Murder 1st Degree. In May, Detective Johnston also charged the 52 -year-old male suspect with Murder 1st Degree. That suspect was already in custody at the Spokane County Jail on a Washington Department of Corrections hold and felony drug possession charges. Detectives continue their investigation as they work to uncover all the facts surrounding the death of Bret Snow and attempt to locate his remains. Anyone with information regarding this investigation, or can assist in locating Snow's remains, is urged to call Major Crimes Detective Lyle Johnston at 509-477-3191. Standoff with Armed Suspects Ends: Both Arrested, No Injuries - Spokane Valley Deputies responded to a victim reporting he had been shot at by two males with a sawed off shotgun in the area of the 12100 block of E. Cataldo in Spokane Valley. The victim, who was not hit, stated the suspects fired one shot before running back into an apartment from the parking lot. After multiple attempts to have the suspects surrender, the more than three-hour standoff ended safely when SWAT Team members detained the pair without anyone being injured. In mid-May, at approximately 1:40 a.m., Spokane Valley Deputies responded to the report of a shooting in the parking lot of an apartment complex located in the 12100 block of E. Cataldo. Deputies contacted the adult male victim who was visiting family at the location. At one point an unknown male, a friend of a 17 -year-old juvenile at the location whom the victim knows, tried to get the victim to fight. Instead of fighting, the victim left the apartment. As he was walking through the parking lot, both males followed. The unknown male pulled what was described as a sawed-off shotgun from his waistband, pointed it at the victim and fired. The victim was not hit and both males fled back into the apartment. Deputies quickly responded and established a perimeter. Multiple announcements made for the suspects to exit the apartment and surrender peacefully went unanswered. The suspect(s) were observed peeking out of the apartment window, but continued to refuse commands to exit. With the suspects being armed, deputies cleared three apartments in the immediate area, moving the residents to safety. Washington State Patrol Troopers also responded to assist. With it clear the armed suspects knew the deputies were outside and refused to exit the apartment, the SWAT and Hostage Negotiation Team (HNT) were called to the scene. A search warrant was applied for as the SWAT Team deployed. Announcements continued advising the suspects to peacefully exit and the SWAT Team was on scene. HNT members were unable to make contact with the suspects even though they were seen moving inside the apartment and peering out the windows. After a search warrant was obtained, SWAT Team members decided to create a distraction while the door was forced open, allowing them a better vantage point and hopefully convince the suspects to surrender. Initial announcements to show their hands and peacefully exit went unanswered. Eventually, both males complied with commands and were taken into custody without injury. An altered .410 shotgun, matching the one the victim described, and a BB gun were located and seized as evidence. It was determined the unknown male, a 16 -year-old juvenile, currently faces charges of Assault 1st Degree. The second male suspect, a 17 -year-old juvenile, currently faces charges of Rendering Criminal Assistance 1' Degree and was arrested for an active warrant for a parole (original charge: Robbery 2nd Degree) violation. Major Crimes Detectives continue to investigate this incident. Additional charges are expected. Anyone with information regarding this incident is asked to call Crime Check at 509-456-2233, reference #10061020. Page 7 Behind the Motel Door: Guns, Drugs and Suspects - Spokane Valley Investigative Unit (SVIU) and Property Crime Task Force (PCTF) Detectives successfully served a search warrant on May 18, 2017, and arrested a 28 -year-old male suspect and a 23 -year-old male suspect for multiple (26 total) felony and misdemeanor charges. In mid-May, SVIU and PCTF detectives executed a search warrant for a room at the Motel 6 located at 1919 N. Hutchinson Rd. in Spokane Valley. When Detective Jeff Thurman and Sergeant Pat Bloomer, with weapons drawn breached the door of the room, they observed the 28 -year-old male suspect and the 23 -year-old male suspect near the bed. The older male suspect was armed with a black handgun on his hip and his other hand was not in view. The younger male suspect was at the foot of the bed holding a black sunglass case and a white cell phone, which he immediately dropped. As they approached the eldest male and gave him commands to show his hands, they observed his hand was by another handgun, which was lying on the bed next to him. Now, after being told he would be shot if he didn't comply, that male suspect moved both of his hands away from the weapons and into the air. Both male suspects were safely taken into custody. After being advised of his rights, the eldest male suspect stated he's made 50 or 60 thousand in the last year selling heroin and methamphetamine, because he has been unable to maintain a steady job. Most of the illegal money he made, he lost out at the casino. He admitted to trading drugs for the weapons (Glock .45 & Glock .40) next to him. He stated he did not steal the firearms, but admitted they could be stolen. During a search of the room, assisting detectives located two .22 caliber pistols, one of which had the serial number ground off. The 26 -year-old suspect admitted to trading drugs for these pistols as well. He said he mainly sells heroin and not as much methamphetamine due to the kind of people who buy it. The $568 in cash that the older suspect had on his person was seized as evidence. The younger male suspect admitted to being at the location to trade prescription drugs for heroin, but continually changed his story. The $70 located in that male's wallet was seized. A thorough search of the room was productive. Detectives located brass knuckles, additional drugs and drug paraphernalia to include scales, cell phones, shaved keys commonly used to steal cars, packaging material for the sales of drugs and ammunition, among other items. The 26 -year-old male suspect was booked for seven counts of Possession of a Controlled Substance with Intent to Deliver, Heroin, Methamphetamine, Cocaine, Buprenorphine Hydrochloride - Naloxone Hydrochloride, Diazepam, Alprazolam, and Xanax. Additional charges for Possession of a Firearm with an Altered/Obliterated Serial Number, Possession of a Dangerous Weapon and Possession of Vehicle Theft Tools were added. The 23 -year-old male suspect was booked for six counts of Possession of a Controlled Substance with Intent to Deliver -Heroin, Methamphetamine, Cocaine, Xanax, Liquid Methadone and Alprazolam. Additional charges of two counts of Residential Burglary and eight counts of Theft of a Firearm stemming from the investigation were also added. This investigation has been active for months and detectives continue to work leads and follow evidence as it continues. The 26 -year-old male suspect's vehicle was seized pending a search warrant. Future arrests and charges are expected. Teen Smashes Car Window, Violently Fights Deputies During Arrest - Spokane Valley Deputies arrested a juvenile in his late teens after he smashed out the window of a vehicle with a baseball bat and made threats toward people. When deputies contacted the juvenile inside his mother's apartment, he failed to follow commands and attacked the deputies. He now faces several felony charges. In late May at approximately 9:30 a.m., Spokane Valley Deputies responded to a male walking around banging on doors with a baseball bat at an apartment complex located in the 12400 block of E. Mansfield in Spokane Valley. Additional calls were received stating the suspect smashed out the window of a vehicle, occupied by an infant, while the child's mother walked around the car to open Page 8 the garage door. The male, identified by one of the callers, had threatened to harm others, hit another vehicle, and doors of residents with the bat. Deputy Chamberlin and Deputy Bailey contacted the juvenile who appeared emotionless, standing in the living room of his mother's apartment, which he had destroyed. As the deputies approached him, he sat down on the couch. Deputy Chamberlin advised him he was under arrest and told him to stand. He jumped up quickly and tried to punch Deputy Chamberlin in the face. He continued to violently fight and resist, arrest even after he was sprayed with OC (pepper) spray. A Taser was deployed, but was ineffective due to the suspect's baggy clothes. As additional deputies arrived to assist, the suspect continued to fight, punching one deputy in the face and momentarily grabbed another's throat. As they tried to gain control, deputies used strikes and a Taser, all of which seemed to have little effect. Four deputies were finally able to pin him down and place him in handcuffs as he continued to struggle and resist. Due to the OC spray application, the Taser application, and the violent struggle, AMR and Valley Fire personnel were called to the scene for a medical evaluation. When AMR contacted him to provide medical aid, the juvenile intentionally spit a large amount of saliva on one of them. The infant had several pieces of broken glass in her hair and in her car seat, but was uninjured. Her mother said she pulled into the parking lot in front of her garage and got out to open the garage door. When she got to the front of her vehicle, the suspect approached her with a metal bat in his hand and yelled, "You tried to kill me, so I'm gonna kill you!" He swung the bat striking the driver's side door window, shattering it, causing broken glass to fly inside the vehicle and onto her daughter. Deputies also learned the suspect struck the hood of another vehicle leaving a large dent and threatened additional people at the location. The suspect was transported to a local hospital for a medical clearance and a psychiatric assessment. Deputies have contacted the juvenile several times in the prior week for erratic behavior. As a result, he was arrested twice (theft and reckless endangerment) and taken for a mental evaluation. Charges for Assault 1st Degree, Assault 3rd Degree (five counts), Burglary 1st Degree and Malicious Mischief 2nd Degree (two counts) have been requested. The deputies received cuts, bruises, and abrasions during the incident. Valley Deputies Risk Safety to Pull Suicidal Man from River - Spokane Valley Deputies pulled a suicidal male out of the Spokane River after he jumped from the Trent Bridge, east of Pines, falling approximately 75-100 feet before slamming into the frigid, fast moving Spokane River. In late May, on a Saturday afternoon at approximately 3:30 p.m., Spokane Valley Deputies responded to a report of a highly intoxicated male walking in traffic on Trent, east of Pines. A couple minutes later, a citizen advised the male was now sitting on the guardrail of the bridge overlooking the Spokane River. The caller stated the male had his feet over the guardrail, was staring at the river and it appeared he might jump. A few minutes later the distraught male fell forward out of sight and toward the water. The Spokane County Sheriff Office Dive Rescue and Spokane Valley Fire Water Rescue Teams were immediately called to respond. Deputy J.P. Melton and Deputy Tom Walker, both with previous extensive swift water and water rescue training in their careers, arrived on scene and began contacting witnesses as they attempted to locate the male. Information from witnesses stated the male was hung up on some brush approximately 300 yards downstream. Deputy Walker and Deputy Melton, assisted by Deputy Bullion and Deputy Pratt, began working their way downstream in an attempt to get ahead of the male and rescue him. Deputy Walker had grabbed a "throw bag" and a PFD (personal flotation device) he kept in the trunk of his patrol vehicle when he first arrived on scene. The deputies followed directions of witnesses who said the male let go of the brush and was floating downstream. They made it ahead of the male and Deputy Melton utilized the throw bag placing rope right in front of the male, but due to his injuries or his suicidal intention, he did not grab it. Realizing the need to possibly enter the very cold and fast moving water to save the male's life, Deputy Walker began removing his Page 9 duty belt and firearm, securing them with the deputies and donned his PFD. The male disregarded commands and appeared to intentionally swim further from shore as he continued to be swept away by the current. The deputies ran another 150 to 200 yards through the brush to again place themselves in front of the male to attempt another rescue. Deputy Melton threw the rope placing the throw bag within reach of the male but he wouldn't grab it. At this point realizing he was the only one equipped with a PFD and the male was running out of time, Deputy Walker entered the water. Deputy Walker made his way out to the man and grabbed him and then the rope Deputy Melton had deployed. Deputy Melton, Deputy Pratt and Deputy Bullion maintained control of the rope and pulled the men to shore. Spokane Valley Fire Water Rescue Team arrived and began to provide the male with the much- needed medical treatment for the injuries from the impact with the water and his exposure to the frigid water. The male was transported to a local hospital where he is listed in stable condition. Thank you to all the caring members of our community who swiftly called 911 and provided critical information to the responding deputies allowing them to pull this man, in dire need of help, from the water. It is this combined effort, along with the immediate medical care provided by Spokane Valley Fire, the man has a second chance and no one else was injured. Thank you to everyone involved. Suspect Who Attempted to Shoot Deputy Sentenced to 160 Months - UPDATE: In late May, the 17 -year-old juvenile suspect who attempted to shoot Spokane Valley Deputy Jessie Depriest with a "sawed-off' shotgun last March, was sentenced to 160 months (13.3 years) in Spokane County Superior Court as part of a plea agreement. The Spokane County Prosecutor's Office declined to prosecute the male suspect, already a convicted felon, as a juvenile and charged him as an adult. In late March, at approximately 10:00 a.m., Spokane Valley Deputies responded to a vehicle prowling in the 15800 block of East Valleyway in Spokane Valley. A description of the suspects was broadcast for the deputies as they arrived in the area. In the 15800 block of East Sprague, Spokane Valley Deputy Jessie Depriest observed two suspects matching the description broadcast earlier and stopped his marked patrol car to make contact. As the Deputy Depriest exited his vehicle, the 22 -year-old male suspect moved toward him as the second juvenile suspect pulled a shortened, "pistol grip" style shotgun and pointed it at the deputy. Deputy Depriest moved quickly toward cover as he drew his weapon. The juvenile male dropped the shotgun before being taken into custody while the other male fled the area on foot, but was arrested a short time later. As the juvenile male suspect was taken into custody he stated, "I forgot to take the safety off." The suspect was belligerent calling the deputies "F- ing Pigs" (edited) and stated during an interview he didn't like cops, he did not speak "Pig Latin," and cops are "F-ing corrupt" (edited). As part of the plea, the juvenile male pled guilty to Assault 1st Degree and Unlawful Possession of a Firearm. Scammers Do Some Inaccurate Research but Their Story is the Same - They Count on Fear to Try and Steal Your Money - Spokane County Sheriff's Office Deputies and Crime Check have been receiving reports of the "Jury Duty" scam again. The first thing to know is ANYTIME someone calls you and demands payment (prepaid credit card, money, personal info) for a warrant or threatens your arrest, it's a scam. Law Enforcement or other government agencies will NOT do this. These criminals are counting on your fear to steal your money. Don't be fooled! In these latest reported incidents, the scammers call from 509-315-1741 and claim to be "District Attorney Ellis" who explains the victim has a warrant for missing jury duty and will be arrested Page 10 if they do not send $1,500 to the United State Treasury in Danville, IL. When questioned, the scammer provided a fake badge number and stated his boss was Ozzie Knezovich. Neither Captain Ellis nor Sheriff Knezovich work for the U.S. District Attorney's Office and, as previously stated, law enforcement will not call and demand payment for anything, ever. Calling this number brings you to an automated answering service prompting you to provide your name before going any further. To be clear, law enforcement, to include the Sheriff's Office, Spokane Valley Police, the IRS or any other government agency will NEVER call and threaten you with arrest and demand you pay fines over the phone with prepaid credit cards or demand you provide personal banking information. PLEASE help us inform everyone in our community about these scams. Sheriff Knezovich Honored by Invitation to Attend IADLEST Nation Conference - Spokane County Sheriff Ozzie Knezovich was invited to attend the 2017 International Association of Directors of Law Enforcement Standards and Training (IADLEST) conference held in Nashville, Tennessee at the end of May. The training of law enforcement has always been a focus of Sheriff Knezovich, from the first day at the academy to this very day. But he is very quick to point out training should not be merely attending a class or going to a seminar; training for law enforcement needs to be ongoing, effective, reality based, and standardized. Sheriff Knezovich said, "As a profession, law enforcement cannot allow haphazard training. It must be standardized and held to a very high level. Our deputies need it for their safety, our community deserves it and failure to do so is a huge problem with far- reaching liability implications." This is one of the reasons why Sheriff Knezovich was so honored by the IADLEST invitation. He shares the very mission of International Association of Directors of Law Enforcement Standards and Training - which is to research, develop, and share information, ideas, and innovations which assist states in developing and establishing effective and defensible standards for employment and training of law enforcement officers. In fact, in June of 2015, IADLEST launched a revolutionary program designed to eliminate many of the problems associated with a lack of standardization within police training. The IADLEST National Certification Program TM (NCP) http://iadlest-ncp.org/ sets minimum standards for both law enforcement organizations and training vendors, providing police continuing education while ensuring training content meets those standards of excellence. The standards are designed to meet or exceed any individual State Certification requirements, ensuring IADLEST certified training will be accepted by all participating Peace Officer Standards & Certification organizations in the nation for training credit. "At a minimum, standardized training at a state level is needed but the IADLEST National Certification Program sets the bar even higher. Quality standardized training should be a priority for every agency, every state and ultimately, our Country. IADLEST is leading the way and I am thankful for the opportunity to join the discussion." stated Sheriff Knezovich. Deputy David Morris & Sheriff Ozzie Knezovich Recognized by the Washington State Crime Prevention Association - The Washington State Crime Prevention Association (WSCPA) recognized Crime Prevention Deputy Morris and Sheriff Knezovich with awards at the Spring 2017 Crime Prevention Conference held at CenterPlace in Spokane Valley. Deputy David Morris received the 2017 WSCPA Practitioner of the Year Award. He received this honor for his contributions and outstanding performance as a Crime Prevention Deputy. The letter he received as part of the award stated in part, "Your commitment and passion and drive are unlike Page 11 anything I have ever seen. You deserve both the award and the collective thanks from the State of Washington, Spokane County, and WSCPA for your pivotal role in making crime prevention efforts a bona fide reality." Sheriff Ozzie Knezovich received the 2017 WSCPA Sheriff of the Year Award. He received this award for his efforts in being committed to crime prevention and making it a high priority for the Spokane County Sheriff's Office and Spokane Valley Police Department. His letter states, "Your strong commitment to crime prevention is sincerely appreciated, and is an example for agencies across our state!" If you would like more information regarding Crime Prevention, please visit the Crime Prevention Unit webpage at http://www.spokanecounty.org/1376/Crime-Prevention-Unit. LOCK ITEMS IN YOUR TRUNK OBSERVE AND REPORT CARS SHOULD KEEP GARAGE NEVER RUN DOORS CLOSED UNATTENDED Page 12 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Burglary 140 120 100 80 60 40 20 0 JANUARY FEBRUARY -+ } W t1- v —r4a z vi ce a < --+ to �' 2 a a a SEPTEMBER OCTOBER NOVEMBER DECEMBER Calendar 2014 --F-Calendar 2015 Calendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 86 84 72 56 February 62 66 74 59 March 110 71 78 44 April 108 68 87 53 May 97 69 73 49 June 109 86 93 July 113 103 89 August 93 86 103 September 107 94 90 October 81 105 71 November 84 81 92 December 132 81 63 Grand Total 1182 994 985 261 * IBR Offense: Burglary/Breaking & Entering 220 Produced: 6/20/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Murder NonNeg Manslaughter 2.5 2 1.5 1 ! A 0.5 0 FEBRUARY A = -J )- W >- u a ¢ z N ?¢ a -' 0 2 a SEPTEMBER OCTOBER NOVEMBER DECEMBER Calendar 2014 ce—Calendar 2015 -Calendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 1 February March 1 April 1 May 1 June July 1 1 August 1 1 September October 2 November 1 1 1 December 1 Grand Total 5 5 4 `IBR Offense: Murder/Non-Negligent Manslaughter 09A Produced: 6/20/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Identity Theft 30 25 20 15 10 5 0 FEBRUARY u >- w >- 1— < 4 z J ul D 4 SEPTEMBER OCTOBER NOVEMBER DECEMBER — +—Calendar 2014 — II—Calendar 2015 —A—Calendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 9 19 18 9 February 10 25 16 24 March 21 28 11 22 April 25 13 14 15 May 15 20 10 26 June 16 17 15 July 19 10 19 August 15 21 9 September 22 11 7 October 18 8 7 November 7 7 10 December 18 19 8 Grand Total 195 198 144 96 *IBR Offense: Identity Theft 26F Produced: 6/20/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.55.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Fraud r u, } 1- 4 z -' M l7 7 a SEPTEM BER OCTOBER NOVEMBER DECEMBER —4—Calendar 2014 ;--*--Calendar 2015 '-4c—Calendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 23 12 23 27 February 17 19 17 38 March 24 20 21 37 April 23 18 16 43 May 27 24 8 53 June 22 14 19 July 13 17 27 August 23 29 14 September 14 24 16 October 21 34 41 November 21 18 38 December 18 25 30 Grand Total 246 254 270 198 *IBR Offense: Fraud - Credit Carcl/ATM 26B, Fraud - False Pretenses/Swindling/Con Games 26A, & Fraud - Impersonation 26C Produced: 6/20/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56,420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: DUI 45 40 35 30 25 20 15 10 5 0 JANUARY FEBRUARY cc a a Y2 7 w a z SEPTEMBER OCTOBER NOVEMBER DECEMBER —0—Calendar 2014 —4—Calendar 2015 —1IrCalendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 28 30 30 24 February 35 22 30 26 March 31 25 31 33 April 25 28 23 18 May 39 27 27 19 June 25 29 31 July 28 31 19 August 29 31 18 September 29 18 20 October 22 25 20 November 35 21 28 December 32 13 27 Grand Total 358 300 304 120 *168 Offense: DUI 90D Produced: 6/20/2017 For Law Enforcement Use Only This document is confidential and may not be further dlssemknated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Drugs 40 35 30 25 20 15 10 5 0 FEBRUARY x V 4 2 a 4 r 4 w D f- l7 4 SEPTEMBER OCTOBER NOVEMBER DECEMBER —4—Calendar 2014 • Calendar 2015 —*—Calendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 6 2 5 19 February 2 3 30 March 3 2 3 30 April 1 4 1 36 May 1 1 6 23 June 4 2 3 July 2 3 1 August 4 4 16 September 3 5 28 October 1 4 20 November 1 1 19 December 3 27 Grand Total 28' 31 132 138 * IBR Offense: Drug Equipment Violations 35B & Drugs/Narcotics Violations 35A Produced: 6/20/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts 1138 Classification: Theft From Motor Vehicle 200 180 160 140 120 100 80 60 40 20 0 FEBRUARY x u 2 r w Q z 7 Y H C7 SEPTEMBER OCTOBER NOVEMBER DECEMBER —4—Calendar 2014 •Calendar 2015 --A—Calendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 94 134 101 92 February 113 124 76 86 March 136 96 72 78 April 86 62 134 112 May 95 85 108 79 June 81 68 177 July 81 85 139 August 78 92 131 September 112 109 103 October 89 112 117 November 105 92 143 December 112 110 103 Grand Total 1182 1169 1404 447 * IBR Offense: Theft From Motor Vehicle 23F Produced: 6/20/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Motor Vehicle Theft —1.—Calendar 2014 ---R—Calendar 2015 —*—Calendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 61 29 72 44 February 58 38 38 38 March 70 37 42 44 April 41 34 47 42 May 40 57 36 27 June 33 35 32 July 36 35 40 August 37 48 39 September 50 52 35 October 46 40 51 November 52 33 33 December 42 57 39 Grand Total 566 495 504 195 * IBR Offense: Motor Vehicle Theft 240 Produced: 6/20/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Robbery 16 14 12 10 8 6 4 2 0 JANUARY FEBRUARY x >- W U K < Z ec n. g 0 q -, 2 SEPTEMBER OCTOBER NOVEMBER DECEMBER —4—Calendar 2014 t ,- -Calendar 2015 --A—Calendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 6 11 3 3 February 5 9 7 6 March 8 12 8 7 April 7 6 4 2 May 8 6 8 2 lune 10 5 5 July 8 8 6 August 4 7 3 September 11 15 2 October 10 7 10 November 14 3 10 December 9 11 3 Grand Total 100 100 69 20 IBR Offense: Robbery 120 Produced: 6/20/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Assault 140 120 100 80 60 40 20 0 r cc 2 a FEBRUARY 2 u 2 } W a 2 2 SEPTEMBER OCTOBER NOVEMBER DECEMBER 40—Calendar 2014 —M—Calendar 2015 I -----Calendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 94 108 79 97 February 70 97 97 95 March 78 85 94 77 April 89 81 85 89 May 80 104 115 91 June 93 101 83 July 112 94 88 August 121 83 63 September 113 81 81 October 97 84 99 November 87 88 97 December 79 88 88 Grand Totai 1113 1094 1069 449 IBR Offense: Aggravated Assault 13A & Simple Assault 13B Produced: 6/20/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Theft 350 300 250 200 150 100 50 0 JANUARY FEBRUARY u Q >- uJ >- 1— Q z -_. v D Q SEPTEMBER OCTOBER w w w w 0 z DECEMBER ---4—Calendar 2014 ---Calendar 2015 *—Carendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 226 247 262 209 February 193 243 208 200 March 228 246 228 221 April 235 245 246 203 May 263 224 207 233 June 289 245 298 July 282 287 257 August 283 257 203 September 280 262 221 October 273 247 231 November 237 213 245 December 301 284 222 Grand Total 3090 3000 2828 1066 * IBR Offense: Theft - All Other 23H, Theft - Pocket -Picking 23A, Theft - Purse -Snatching 2313, Theft - Shoplifting 23C, Theft From Building 23D, Theft From Coin -Operated Machine 23E, & Theft of Motor Vehicle Parts/Accessories 23G Produced: 6/20/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Rape 16 14. 12 10 8 6 4 2 0 JANUARY FEBRUARY 2 .r ?- w >- F- U 4 2 - CA Q q - U' D Q SEPTEMBER OCTOBER NOVEMBER DECEMBER '.-4—Calendar 2014 :—.11—Calendar 2015 '—f—Calendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 3 8 7 8 February 13 10 6 5 March 15 4 9 7 April 8 9 5 10 May 9 6 12 11 June 5 5 7 July 2 6 4 August 11 14 2 September 9 3 4 October 9 13 5 November 5 6 6 December 8 7 4 Grand Total 98 91 71 41 *IBR Offense: Rape - Forcible 11A Produced: 6/20/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Counterfeiting Forgery 30 25 20 15 10 5 0 r c FEBRUARY u s 2 >- w >- 7 z - 0 l7 SEPTEM BER OCTOBER NOVEMBER DECEMBER —*--Calendar 2014 j—f—Calendar 2015 --Calendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 11 18 14 9 February 12 18 13 11 March 12 11 25 20 April 15 7 6 19 May 22 9 10 25 June 16 9 15 July 25 12 11 August 10 12 7 September 11 8 11 October 12 12 7 November 12 6 15 December 7 20 12 Grand Total 165 142 146 84 *IBR Offense: Counterfeiting/Forgery 250 Produced: 6/20/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts 1BR Classification: Destruction Damage Vandalism 250 200 150 100 50 JANUARY FEBRUARY x u 2 r w r }-- . Z .J en 2 n � D O D a SEPTEMBER OCTOBER NOVEMBER DECEMBER ...4 --,Calendar 2014 --I--Calendar 2015 --Calendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 118 162 133 160 February 116 130 111 149 March 157 127 148 136 April 130 126 151 172 May 126 130 134 139 June 136 130 176 July 140 125 154 August 117 141 160 September 143 130 118 October 131 156 165 November 136 129 196 December 183 163 160 Grand Total 1633 1649 1806 756 IBR Offense: Destruction/Damage/Vandalism 290 Produced: 6/20/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 (March 1 - June 18, 20171 PCTF ITF SVIU 4116!17 TOTALS PCTF ITF SVIU 04!23!17 TOTALS PCTF ITF SVIU 04130H7 TOTALS PCTF ITF SVIU 05107117 TOTALS PCTF ITF - SVIU 05114117 TOTALS PCTF - PERSONS BOOKED 17 2 5 24 4 1 5 3 3 6 2 2 3 3 5 PERSONS REMAINING IN CUSTODY 9 1 4 14 13 3 16 12 3 15 11 11 9 9 15 PERSONS SUMMONS / WARRANT REQUESTS 13 5 3 21 5 2 3 10 2 4 3 9 4 1 5 4 1 1 6 0 NEW CHARGES - FELONY 90 90 42 222 27 8 40 75 12 22 13 47 30 2 17 49 35 2 3 40 21 NEW CHARGES - MISDEMEANOR 44 13 5 62 24 0 8 32 2 6 0 8 11 1 12 1 1 2 4 WARRANT ARRESTS - FELONY 2 0 0 2 0 0 0 0 0 1 1 2 2 0 0 0 WARRANT ARRESTS- MISDEMEANOR 6 0 0 6 0 0 0 0 0 0 0 0 0 1 1 0 ITF SVIU 05!21117 TOTALS PCTF ITF - SVIU 05128117 TOTALS PCTF ITF - SVIU 06104117 TOTALS PCTF ITF - SVIU 06111!17 TOTALS PCTF ITF SVIU 06!18117 TOTALS TOTALS TO DATE 5 5 1 6 1 3 4 2 2 1 1 58 15 14 14 12 12 12 12 11 11 5 5 1 3 1 6 10 1 1 8 10 4 3 3 10 1 3 4 90 9 4 34 31 8 20 59 1 6 48 55 33 4 6 43 3 6 9 633 2 1 7 5 18 23 1 4 5 1 1 2 4 0 0 155 0 0 0 0 0 0 0 0 0 0 0 5 0 0 0 0 0 8 0 0 0 0 0 7 To: From: Re: DRAFT ADVANCE AGENDA as of June 22, 2017; 8:30 a.m. Please note this is a work in progress; items are tentative Council & Staff City Clerk, by direction of City Manager Draft Schedule for Upcoming Council Meetings July 4, 2017: no meeting Holiday July 11, 2017, Formal Meeting Format, 6:00 p.m. fdue Mon, July 31 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Proposed Resolution 17-013 Authorizing Temporary Parking Restrictions — Cary Driskell (10 minutes) 3. Motion Consideration: Consultant Contract Pines & Trent Grade Sep.Ph 1- Gloria Mantz (15 minutes) 4. Admin Report: Urban Farm & Animal Keeping — Micki Harnois (20 minutes) 5. Admin Report: Library Ad-hoc Committee Update — Mark Calhoun, Cary Driskell (20 minutes) 6. Admin Report: Law Enforcement Contract — Mark Calhoun, Cary Driskell, Morgan Koudelka (45 minutes) 7. Admin Report: City Hall Update Doug Powell, Jenny Nickerson (10 minutes) 8. Advance Agenda — Mayor Higgins (5 minutes) [*estimated meeting: 130 minutes] July 18, 2017, Study Session Format, 6:00 p.m. 1. Legislative Update — Chelsea Hager, Briahna Murray 2. Council Review of LTAC Goals — Chelsie Taylor 3. Safe Exchange Zones — Cary Driskell 4. Term Limits — Cary Driskell 5. Traffic Signal Operations — John Hohman 6. Advance Agenda — Mayor Higgins July 25, 2017, Formal Meetin2 Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Motion: Extension of Library District Interlocal Agreement — Mark Calhoun, Cary Driskell 3. Admin Report: Jail, Public Safety, and Justice Council — Cary Driskell, Dr. vanWormer 4. Admin Report: Public Records Act Changes — Erik Lamb, Chris Bainbridge 5. Admin Report: Advance Agenda — Mayor Higgins 6. Info Only: Department Reports fdue Tue, July 111 (40 minutes) (15 minutes) (15 minutes) (20 minutes) (20 minutes) (5 minutes) [*estimated meeting: 115 minutes] fdue Tue, July 181 (5 minutes) (20 minutes) (20 minutes) (15 minutes) (5 minutes) [*estimated meeting: 65 minutes] August, 1, 2017 no meeting - National Night Out Au2ust 8, 2017, Formal Meetin2 Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Council Consensus of LTAC Goals — Chelsie Taylor 3. Admin Report: City Hall Update - Doug Powell, Jenny Nickerson 4. Advance Agenda — Mayor Higgins Au2ust 15, 2017, Study Session Format, 6:00 p.m. 1. Advance Agenda — Mayor Higgins August 22, 2017, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: 2018 Budget: Estimated Revenues/Expenditures 3. Admin Report: Police Dept Monthly Report — Mark Werner 4. Admin Report: Advance Agenda — Mayor Higgins 5. Info Only: Department Reports Draft Advance Agenda 6/22/2017 11:33:16 AM fdue Tue, Aug 11 (5 minutes) (10 minutes) (10 minutes) (5 minutes) [*estimated meeting: 30 minutes] — Chelsie Taylor [*estimated fdue Tue, Aug 81 (5 minutes) fdue Tue, Aug 151 (5 minutes) (30 minutes) (15 minutes) (5 minutes) meeting: 55 minutes] Page 1 of 2 August 29, 2017, Study Session Format, 6:00 p.m. 1. Advance Agenda — Mayor Higgins September 5, 2017, Study Session Format, 6:00 p.m. 1. Advance Agenda — Mayor Higgins Idue Tue, Aug 221 (5 minutes) [due Tue, Aug 291 (5 minutes) September 12, 2017, Formal Meeting Format, 6:00 p.m. Idue Tue, Sept 51 1. PUBLIC HEARING: 2018 Budget Revenues (includes property tax) — Chelsie Taylor (15 minutes) 2. Consent Agenda (claims, payroll, minutes; resolution to set budget hearing for 10-10) (5 minutes) 3. Admin Report: Advance Agenda — Mayor Higgins (5 minutes) September 19, 2017, Study Session Format, 6:00 p.m. 1. Outside Agencies Presentations: Economic Development & Social Services 2. Advance Agenda — Mayor Higgins September 26, 2017, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Police Dept Monthly Report — Mark Werner 3. City Manager's Presentation of 2018 Preliminary Budget — Mark Calhoun 4. Admin Report: Advance Agenda — Mayor Higgins 5. Info Only: Department Reports October 3, 2017, Study Session Format, 6:00 p.m. 1. Advance Agenda — Mayor Higgins October 10, 2017, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) [*es Idue Tue, Sept 121 (-120 mins) (5 minutes) Idue Tue, Sept 191 (5 minutes) (15 minutes) (45 minutes) (5 minutes) minutes] timated meeting: October 17, 2017, Study Session Format, 6:00 p.m. 1. Outside Agencies Presentations: Economic Development & Social Services 2. Advance Agenda — Mayor Higgins October 24, 2017, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Police Dept Monthly Report — Mark Werner 3. City Manager's Presentation of 2018 Preliminary Budget — Mark Calhoun 4. Admin Report: Advance Agenda — Mayor Higgins 5. Info Only: Department Reports October 31, 2017, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: CDBG (Hearing Sept/Oct) Consultant Contract, Barker Grade Sep.Ph 1 CRAVE! Event Follow-up Disc Golf Park Farmers Market Fee Resolution (credit card fees, etc.) Health District/Parental Rights LTAC (Nov/Dec) Official Newspaper Protestor Conditions Property Crimes Grant Cont. Red Cross Pres: Household Emergency Kits School Interns Second Amend. Sanctuary City Sign Ordinance Draft Advance Agenda 6/22/2017 11:33:16 AM [*es Idue Tue, Sept 261 (5 minutes) Idue Tue, Oct 31 (5 minutes) Idue Tue, Oct 101 (-120 mins) (5 minutes) Idue Tue, Oct 171] (5 minutes) (15 minutes) (45 minutes) (5 minutes) minutes] timated meeting: Idue Tue, Oct 24] (5 minutes) Solid Waste Contract Approval Sullivan Road Bridge Update Transportation & Infrastructure Undergrounding Utility Facilities in ROW Water Banking Zero Tolerance of Crime Page 2 of 2 Spokane Valley City of Spokane Valley Community & Economic Development Monthly Report 01/01/2017 - 05/31/2017 Page Title 1 Cover Sheet 2 Pre -Application Meetings Requested 3 Online Applications Received 4 Construction Applications Received 5 Land Use Applications Received 6 Construction Permits Issued 7 Land Use Applications Approved 8 Development Inspections Performed 9 Code Enforcement 10 Revenue 11 Building Permit Valuations Printed 06/22/2017 07:52 Page 1 of 11 Valley Pre -Application Meetings Requested Community & Economic Development Monthly Report 01/01/2017 - 05/31/2017 A Pre -Application Meeting is a service provided to help our customers identify the code requirements related to their project proposal. Community & Economic Development scheduled a total of 12 Pre -Application Meetings in May 2017. Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Land Use Pre -Application Commercial Pre -App Meeting Commercial Pre -App Land Use Pre -Application Meeting Monthly Totals Annual Total To -Date: 65 Jan Feb Mar Apr May Jun Jul Aug Sep 11 3 9 11 7 0 0 0 Oct Nov Dec 0 0 0 0 3 2 8 6 5 0 0 0 0 0 0 0 14 5 17 17 12 0 0 0 0 0 0 0 Printed 06/22/2017 07:52 Page 2 of 11 Community & Economic Development Monthly Report 01/01/2017 - 05/31/2017 Community & Economic Development received a total of 264 Online Applications in May 2017. ��a.Ile Walley, Online Applications Received r 400 200 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec _ _ Trade Permit i1 Right of Way Permit Sign Permit Reroof Permit Pre -Application Meeting Request Demolition Permit fcia Other Online Applications Approach Permit Approach Permit Demolition Permit Other Online Applications Pre -Application Meeting Request Reroof Permit Right of Way Permit Sign Permit Trade Permit Jan Feb Mar Apr May Jun Jul Aug Sep 2 0 2 4 7 0 3 0 3 2 4 0 0 93 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Oct Nov Dec 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 8 7 31 51 33 0 0 0 38 38 56 48 71 0 0 0 2 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 81 80 112 82 55 0 0 0 0 0 0 0 Monthly Totals 134 125 204 188 264 0 0 0 0 0 0 0 Annual Total To -Date: Printed 06/22/2017 07:52 915 Page 3 of 11 r��a.Il .000 Valley Construction Applications Received Community & Economic Development Monthly Report 01/01/2017 - 05/31/2017 Community & Economic Development received a total of 559 Construction Applications in May 2017. 600 400 200 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial - New Commercial - TI Residential - New ® Other Construction Permits ommercial - New ommercial - TI esidential - New ommercial - Trade esidential - Trade esidential - Accessory emolition ign ther Construction Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 8 6 5 10 9 0 8 13 6 16 12 0 0 0 6 7 21 22 24 0 0 0 *18 *29 *32 *35 *13 0 0 0 0 *106 *93 *157 *119 *142 0 0 0 0 0 0 1 7 14 21 13 0 0 0 0 0 0 0 *3 1 *5 *4 *8 0 0 0 0 0 *10 4 14 *7 *12 0 0 0 *97 *102 *177 *200 *326 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 onthly Totals 257 262 431 434 559 0 0 0 0 0 0 0 Annual Total To -Date: Printed 06/22/2017 07:54 1,943 Page 4 of 11 *Includes Online Applications. I��Ol.ile ,,•00 Valley Land Use Applications Received Community & Economic Development Monthly Report 01/01/2017 - 05/31/2017 Community & Economic Development received a total of 78 Land Use Applications in May 2017. 150 100 50 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Boundary Line Adjustment Short Plat Preliminary l Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits oundary Line Adjustment hort Plat Preliminary ong Plat Preliminary inding Site Plan Preliminary inal Platting r oning Map/Comp Plan Amendment -tate Environmental Policy Act (SEPA) dministrative xception/Interpretation ther Land Use Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 1 2 2 2 0 0 0 0 0 0 0 0 2 2 4 3 0 0 0 0 0 0 0 3 0 0 3 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 4 0 4 2 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 2 1 1 4 0 0 0 0 0 0 0 0 0 2 0 0 0 0 0 0 0 0 0 45 44 89 78 68 0 0 0 0 0 0 0 onthly Totals 54 49 101 "117 Annual Total To -Date: Printed 06/22/2017 07:54 372 Page 5 of 11 .0•00Valley' Construction Permits Issued Community & Economic Development Monthly Report 01/01/2017 - 05/31/2017 Community & Economic Development issued a total of 539 Construction Permits in May 2017. 600 400 200 4 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial - New ® Commercial - TI Residential - New ® Other Construction Permits Commercial - New Commercial - TI Residential - New Commercial - Trade Residential - Trade Residential - Accessory Demolition Sign Other Construction Permits Monthly Totals Annual Total To -Date: Printed 06/22/2017 07:55 1,778 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 16 6 2 4 24 0 0 0 0 0 0 0 9 13 8 9 9 0 0 0 0 0 0 0 5 8 12 21 26 0 0 0 0 0 0 0 18 26 28 34 8 0 0 0 0 0 0 0 99 103 143 116 143 0 0 0 0 0 0 0 1 7 13 17 13 0 0 0 0 0 0 0 3 1 3 4 6 0 0 0 0 0 0 0 9 4 15 6 11 0 0 0 0 0 0 0 65 84 148 179 299 0 0 0 0 0 0 0 225 252 372 390 539 Page 6 of 11 Monthly Totals 46 43 83111 I��Ol.ile ,,•00 Valley Land Use Applications Approved Community & Economic Development Monthly Report 01/01/2017 - 05/31/2017 Community & Economic Development approved a total of 63 Land Use Applications in May 2017. 100 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Boundary Line Adjustment Short Plat Preliminary f" Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Polity Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits Boundary Line Adjustment Short Plat Preliminary Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 0 0 0 0 0 0 0 0 0 0 0 0 o o 0 1 1 0 0 0 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 0 0 0 2 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 45 41 82 77 62 0 0 0 0 0 0 0 80 11 moi Annual Total To -Date: Printed 06/22/2017 07:55 315 Page 7 of 11 Malley, Development Inspections Performed Community & Economic Development Monthly Report 01/01/2017 - 05/31/2017 Community & Economic Development performed a total of 1719 Development Inspections in May 2017. Development Inspections include building, planning, engineering and ROW inspections. 2,000 1,500 1,000 500 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec -+- 2015 2016 2017 2017 2016 2015 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals 965 773 1,348 1,346 1,719 0 0 0 0 0 0 0 764 958 1,333 1,390 1,445 1,564 1,283 1,453 1,553 1,529 1,510 1,072 801 974 1,063 1,243 1,420 1,761 1,624 1,144 1,053 1,060 934 777 Printed 06/22/2017 07:57 Page 8 of 11 ��a.Ile 4,000Mal1ey, Code Enforcement Community & Economic Development Monthly Report 01/01/2017 - 05/31/2017 Code Enforcement Officers responded to 51 citizen requests in the month of May. They are listed by type below. Please remember that all complaints, even those that have no violation, must be investigated. 60 40 20 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec CE -Stop Work Order Environmental General Nuisance - Property Complaint, Non -Violation CE -Stop Work Order Complaint, Non -Violation Environmental General Nuisance Property 2 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 0 0 0 0 1 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 33 16 38 29 41 0 0 0 0 0 0 0 0 1 11 10 9 0 0 0 0 0 0 0 Monthly Totals 33 17 49 39 51 0 0 0 0 0 0 0 Annual Total To -Date: Printed 06/22/2017 07:57 189 Page 9 of 11 .010 Valley Revenue 2017 Trend 2016 2015 2014 2013 2012 Community & Economic Development Monthly Report 01/01/2017 - 05/31/2017 Community & Economic Development Revenue totaled $318,163 in May 2017. 400,000 300,000 200,000 f 100,000 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec -11- 2017 2016 -I- Five -Year Trend Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals $185,045 $153,153 $153,939 $236,944 $318,163 $0 $0 $0 $0 $0 $0 $0 11,047,244 $111,168 $95,595 $204,786 $164,968 $246,034 $229,320 $161,973 $153,562 $149,720 $157,088 $108,461 $90,334 $213,319 $191,658 $383,912 $196,705 $371,319 $243,029 $128,848 $271,684 $252,268 $208,349 $150,902 $133,482 $74,775 $108,328 $161,174 $187,199 $123,918 $117,453 $162,551 $162,864 $99,587 $181,791 $99,627 $102,195 1,581,462 $74,628 $66,134 $198,571 $160,508 $282,086 $152,637 $117,776 $127,540 $153,838 $149,197 $84,442 $97,689 $1,665,046 $158,912 $51,536 $102,538 $106,496 $184,176 $409,592 $277,553 $102,021 $129,174 $133,561 $98,386 $66,559 $1,820,504 $34,204 $60,319 $177,737 $173,932 $268,672 $223,888 $123,137 $103,703 $113,731 $112,542 $108,948 $51,745' 1,552,558 1,873,009 $2,745,475 Printed 06/22/2017 08:04 Page 10 of 11 w��a.Ile 4000 Valley Building Permit Valuation Community & Economic Development Monthly Report 01/01/2017 - 05/31/2017 Community & Economic Development Building Permit Valuation totaled $35,657,235 in May 2017. 2017 Trend 2016 2015 2014 2013 2012 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2017 2016 --- Five -Year Trend Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec $23.81M $18.37M $6.98M $30.86M $35.66M $0.00M $0.00M $0.00M $0.00M $0.00M $0.00M $0.00M $8.06M $9.23M $16.50M $10.05M $24.94M $21.81M $11.86M $15.11M $13.08M $10.86M $5.65M $4.22M $7.97M $28.14M $55.63M $10.09M $36.76M $19.11M $7.07M $41.60M $33.68M $9.13M $7.76M $5.52M $2.93M $10.71M $8.07M $18.60M $6.73M $7.53M $5.05M $8.06M $5.15M $14.42M $5.86M $5.08M $3.18M $2.45M $9.90M $8.92M $34.58M $7.44M $6.37M $9.47M $12.01M $7.74M $3.60M $6.30M $25.49M $1.92M $3.59M $7.30M $22.22M $41.88M $32.91M $6.52M $8.11M $14.22M $7.25M $2.54M $0.72M $2.95M $5.29M $5.32M $24.39M $33.08M $7.91M $9.89M $6.47M $8.78M $3.76M $1.66M Printed 06/22/2017 08:04 Page 11 of 11 Totals SF�kane _.Val1ey Memorandum 11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206 509.921.1000 • Fax: 509.921.1008 • cityhall@spokanevalley.org To: Mark Calhoun, City Manager From: Chelsie Taylor, Finance Director Date: June 21, 2017 Re: Finance Department Activity Report — May 2017 Following is information pertaining to Finance Department activities through the end of May 2017 and included herein is an updated 2017 Budget to Actual Comparison of Revenues and Expenditures through the end May. 2016 Yearend Process The 2016 books were closed during April and the annual financial report was completed in May. The State Auditor's Office arrived on site at the beginning of June and are currently working on completing the single audit and financial statement portions of the audit. We do not expect the audit to be completed before the end of summer. 2017 Surplus of City Furniture and Equipment The City last declared property surplus to its needs in August 2013 and since that time has accumulated a variety of furniture and equipment that are inoperable, obsolete or excess to our current operating needs. A resolution declaring surplus furniture and equipment has been approved by Council. Finance is currently working with local businesses, auctions, and recyclers to dispose of the surplus items. • May 2 Administrative report on resolution declaring surplus items • May 9 Resolution declaring items as surplus 2017 Budget Amendment As we have progressed through 2017 the need for a number of budget amendments has arisen. Council review will take place at the following meetings: • May 16 Admin Report • May 23 Public Hearing • May 23 First reading on proposed ordinance amending the 2017 Budget • June 6 Second reading on proposed ordinance amending the 2017 Budget 2018 Budget Development The 2018 Budget development process began in the Finance Department in early March and on April 10th we sent detailed budget requests to all departments to complete by mid-May. By the time the budget is scheduled to be adopted on November 141h, the Council will have had an opportunity to discuss the budget on seven occasions including three public hearings. • June 13 Council budget workshop • August 22 Admin report on 2018 revenues and expenditures P:IFinancelFinance Activity Reports\Council Monthly Reports1201712017 05 31.docx Page 1 • September 12 • September 26 • October 10 • October 24 • November 14 • November 14 Public hearing #1 on the 2018 revenue and expenditures City Manager's presentation of preliminary 2018 Budget Public hearing #2 on 2018 Budget First reading on proposed ordinance adopting the 2018 Budget Public hearing #3 on the 2018 Budget Second reading on proposed ordinance adopting the 2018 Budget Budget to Actual Comparison Report A report reflecting 2016 Budget to Actual Revenues and Expenditures for those funds for which a 2016 Budget was adopted is located on pages 5 through 18. Because we attempt to provide this information in a timely manner, this report is prepared from records that are not formally closed by the Finance Department at month end or reconciled to bank records. Although it is realistic to expect the figures will change over subsequent weeks, I believe the report is materially accurate. We've included the following information in the report: • Revenues by source for all funds, and expenditures by department in the General Fund and by type in all other funds. • A breakdown between recurring and nonrecurring revenues and expenditures in the General Fund, Street O&M Fund and Stormwater Fund. • The change in fund balance including beginning and ending figures. The beginning fund balance figures are those that are expected to be reflected in our 2016 Annual Financial Report. • Columns of information include: o The 2017 Budget as adopted o May 2017 activity o Cumulative 2017 activity through May 2017 o Budget remaining in terms of dollars o The percent of budgeted revenue collected or budgeted expenditures disbursed A few points related to the General Fund #001 (page 5): Recurring revenues collections are currently at 19.6% of the amount budgeted with 33.3% of the year elapsed. • Property tax are paid to Spokane County in two installments each year on April 30 and October 31 and are then remitted to the City primarily in May and November with lesser amounts typically remitted in June and December. Property taxes received thus far in 2017 are $5,443,242 or 46.87% of the amount budgeted. • Sales tax collections represent only 4 -months of collections thus far because taxes collected in May are not remitted to the City by the State until the latter part of June. Collections are currently at $6,489,591 or 32.69% of the amount budgeted. • Gambling taxes are at $93,388 or 27.40% of the amount budgeted. Gambling taxes are paid quarterly with second quarter payments due by July 31St • Franchise Fee and Business Registration revenues are typically received in the month following a calendar year quarter. So far in 2017 we have received $340,270 or 28.36% of the amount budgeted. • State shared revenues are composed of State of Washington distributions that include items such as liquor board profits, liquor excise tax, streamlined sales tax mitigation and criminal justice monies. Most of these revenues are paid by the State in the month following a calendar quarter. Through May we've received remittances totaling $557,230 or 26.48% of the amount budgeted. P:IFinancelFinance Activity Reports\Council Monthly Reports1201712017 05 31.docx Page 2 • Fines and forfeitures revenues are composed of monthly remittances from Spokane County with payments made in the month following the actual assessment of a fine and false alarm fees. Through May we've received remittances through the month of April with receipts of $329,264 or 24.19% of the amount budgeted. • Community Development service revenues are largely composed of building permit and plan review fees as well as right of way permits. Revenues are currently at $1,018,913 or 70.30% of the amount budgeted. • Recreation program fees are composed of revenues generated by the variety of parks and recreation programs including classes, swimming pools (in -season), and CenterPlace. Currently, revenues total $308,651 or 48.16% of the amount budgeted. Recurring expenditures are currently at $13,695,983 or 34.19% of the amount budgeted with 41.67% of the year elapsed. Departments experience seasonal fluctuations in activity so they don't necessarily expend their budget in twelve equal monthly installments Investments (page 19) Investments at May 31 total $55,495,486 and are composed of $50,470,479 in the Washington State Local Government Investment Pool and $5,025,007 in bank CDs. Total Sales Tax Receipts (page 20) Total sales tax receipts reflect State remittances through May and total $7,333,929 including general, criminal justice, and public safety taxes. This figure is $327,514 or 4.67% greater than the same 4 -month period in 2016. Economic Indicators (pages 21 — 23) The following economic indicators provide information pertaining to three different sources of tax revenue that provide a good gauge of the health and direction of the overall economy. 1. Sales taxes (page 21) provide a sense of how much individuals and businesses are spending on the purchase of goods. 2. Hotel / Motel taxes (page 22) provide us with a sense of overnight stays and visits to our area by tourists or business travelers. 3. Real Estate Excise taxes (page 23) provide us with a sense of real estate sales. Page 21 provides a 10 -year history of general sales tax receipts (not including public safety or criminal justice) with monthly detail beginning January 2008. • Compared with calendar year 2016, 2017 collections have increased by $290,470 or 4.69%. • Tax receipts reached an all-time high in 2016 at $19,887,049, besting the previous record year of 2015 when $18,209,568 was collected. Page 22 provides a 10 -year history of hotel/motel tax receipts with monthly detail beginning January 2008. • Compared with calendar year 2016, 2017 collections have decreased by $8,693 or 5.93%. • Collections reached an all-time high in 2016 of $596,374, exceeding the previous high set in 2015 of $581,237. Page 23 provides a 10 -year history of real estate excise tax receipts with monthly detail beginning January 2008. • Compared with calendar year 2016, 2017 collections have increased by $115,638 or 18.82%. • Tax receipts peaked in 2007 at nearly $2.6 million, decreased precipitously in 2008 and 2009, and have been gaining ground since. The City is again approaching tax receipt levels that were seen prior to the recession. P:IFinancelFinance Activity Reports\Council Monthly Reports1201712017 05 31.docx Page 3 Debt Capacity and Bonds Outstandinq (page 24) This page provides information on the City's debt capacity, or the dollar amount of General Obligation (G.O.) Bonds the City may issue, as well as an amortization schedule of the bonds the City currently has outstanding. • The maximum amount of G.O. bonds the City may issue is determined by the assessed value for property taxes which for 2017 is $8,124,487,663. Following the December 1, 2016 debt service payments, the City has $13,260,000 of nonvoted G.O. bonds outstanding which represents 10.88% of our nonvoted bond capacity, and 2.18% of our total debt capacity for all types of bonds. Of this amount: o $5,065,000 remains on bonds issued for the construction of CenterPlace. These bonds are repaid with a portion of the 1/10 of 1% sales tax that is collected by the Spokane Public Facilities District. o $995,000 remains on bonds issued for road and street improvements around CenterPlace. The bonds are repaid with a portion of the real estate excise tax collected by the City. o $7,200,000 remains on bonds issued for construction of the new City Hall building. The bonds are to be repaid with General Fund revenues. Street Fund Revenue Sources (pages 25 and 26) The last two charts reflect a history for the two primary sources of revenue in Street Fund #101. These include: • Page 25 provides a 10 -year history of Motor Vehicle Fuel Tax collections with monthly detail beginning January 2008. o Compared with calendar year 2016, 2017 collections have decreased by $18,130 or 2.83% o Tax receipts peaked in 2007 at just approximately $2.1 million, and subsequently decreased to a range of approximately $1,857,000 to $2,000,000 in the years 2011 through 2016. • Page 26 provides a 6 -year history of Telephone Utility Tax collections with monthly detail beginning January 2009 (the month in which the tax was imposed). o Compared with 2016, 2017 collections have decreased by $59,108 or 8.38%. Unlike tax revenues collected by the State and remitted monthly, these taxes are paid to the City directly by the service provider. Consequently there is not a "clean cutoff' in terms of when a vendor pays the tax. o Tax receipts peaked in 2009 at $3,054,473 and have decreased each year since due to what we suspect is the reduction in land lines by individual households. o The 2016 Budget was adopted with a revenue estimate of $2,340,000. Actual 2016 revenues came in at $2,069,308. The 2017 Budgeted revenues are $2,200,000, and we will watch actual receipts closely as the year progresses. o The City has hired a consultant to perform an audit of providers who pay the telephone utility tax. The audit will assess whether providers are accurately remitting all taxes owed to the City, and the consultant will be paid on a contingent basis out of revenues recovered from the telephone providers. As of the end of May, one audit has been completed and the City received a payment in the amount of $97,370 which is comprised of recovered revenue plus interest and penalty fees. Per the contract with the consultant, the City will pay $24,343 or 25% of the amount recovered. P:IFinancelFinance Activity Reports\Council Monthly Reports1201712017 05 31.docx Page 4 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 05 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Five -Month Period Ended May 31, 2017 #001 - GENERAL FUND RECURRING ACTIVITY Budget Year Elapsed = 2017 41.67% 2017 Budget Actual Actual through Budget May May 31 Remaining % of Budget Revenues Property Tax 11,614,500 4,623,686 5,443,242 (6,171,258) 46.87% Sales Tax 19,852,100 1,737,933 6,489,591 (13,362,509) 32.69% Sales Tax - Public Safety 919,000 79,372 302,068 (616,932) 32.87% Sales Tax - Criminal Justice 1,669,000 145,603 542,271 (1,126,729) 32.49% Gambling Tax and Leasehold Excise Tax 340,800 80,720 93,388 (247,412) 27.40% Franchise Fees/Business Registration 1,200,000 297,406 340,270 (859,730) 28.36% State Shared Revenues 2,104,600 0 557,230 (1,547,370) 26.48% Fines, Forfeitures and Penalties 1,361,000 75,593 329,264 (1,031,736) 24.19% Community Development 1,449,300 345,521 1,018,913 (430,387) 70.30% Recreation Program Fees 640,900 60,308 308,651 (332,249) 48.16% Miscellaneous Department Revenue 94,000 8,944 64,847 (29,153) 68.99% Miscellaneous & Investment Interest 134,200 23,035 134,459 259 100.19% Transfer -in - #101 (street admin) 39,700 0 3,308 (36,392) 8.33% Transfer -in - #105 (h/m tax -CP advertising) 30,000 0 0 (30,000) 0.00% Transfer -in - #402 (storm admin) 13,400 0 1,117 (12,283) 8.33% Total Recurring Revenues 41,462,500 7,478,124 15,628,617 (25,833,883) 37.69% Expenditures City Council 542,872 36,531 210,810 332,062 38.83% City Manager 724,435 52,690 266,102 458,333 36.73% Legal 509,694 39,890 186,580 323,114 36.61% Public Safety 24,950,372 1,888,588 9,212,279 15,738,093 36.92% Deputy City Manager 750,277 66,370 291,251 459,026 38.82% Finance / IT 1,282,460 102,558 504,984 777,476 39.38% Human Resources 262,417 23,321 105,079 157,338 40.04% Public Works 981,932 47,722 365,939 615,993 37.27% City Hall Operations and Maintenance 303,918 148 699 303,219 0.23% Community Development - Administration 282,962 6,950 42,381 240,581 14.98% Community Development - Econ Dev 683,632 54,267 242,669 440,963 35.50% Community Development- Dev Svc 1,418,984 97,360 467,506 951,478 32.95% Community Development - Building 1,390,834 104,787 514,595 876,239 37.00% Parks & Rec - Administration 288,964 21,134 109,927 179,037 38.04% Parks & Rec - Maintenance 861,350 68,277 285,633 575,717 33.16% Parks & Rec - Recreation 235,995 (35) 60,627 175,368 25.69% Parks & Rec - Aquatics 457,350 1,897 12,099 445,251 2.65% Parks & Rec - Senior Center 95,916 8,282 37,033 58,883 38.61 % Parks & Rec - CenterPlace 891,458 70,853 321,820 569,638 36.10% General Government 1,240,850 72,993 299,873 940,977 24.17% Transfers out - #204 ('16 LTGO bond debt service) 397,350 0 33,113 364,238 8.33% Transfers out - #309 (park capital projects) 160,000 0 13,333 146,667 8.33% Transfers out - #311 (Pavement Preservation) 953,200 0 79,433 873,767 8.33% Transfers out - #501 36,600 0 3,050 33,550 8.33% Transfers out - #502 (insurance premium) 350,000 0 29,167 320,833 8.33% Total Recurring Expenditures 40,053,822 2,764,581 13,695,983 26,357,839 34.19% Recurring Revenues Over (Under) Recurring Expenditures 1,408,678 4,713,543 1,932,635 523,957 Page 5 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 05 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Five -Month Period Ended May 31, 2017 #001 - GENERAL FUND - continued NONRECURRING ACTIVITY Budget Year Elapsed = 2017 41.67% 2017 Budget Actual Actual through Budget May May 31 Remaining % of Budget Revenues Transfers in - #106 (Repymt of Solid Waste) 40,425 0 3,369 (37,056) 8.33% Transfers in - #310 (Lease in excess of bond pyrr 490,500 0 40,875 (449,625) 8.33% FEMA Grant Proceeds 0 0 9,705 9,705 0.00% Total Nonrecurring Revenues 530,925 0 53,949 (476,976) 10.16% Expenditures General Government - IT capital replacements 100,000 1,805 10,025 89,975 10.03% City Hall lease payment (2017 final year) 513,100 54,333 272,724 240,376 53.15% Police Department - CAD/RMS 145,000 0 0 145,000 0.00% Community & Econ Dev (retail recruitment) 50,000 0 0 50,000 0.00% Com & Econ Dev (NE Industrial Area PAO) 0 32,713 58,559 (58,559) 0.00% Parks & Rec (Browns Park water lines) 0 2,904 2,904 (2,904) 0.00% Parks & Rec (pool drain pipe & gutter line repairs) 12,000 0 0 12,000 0.00% Parks & Rec (replace Great Room audio/visual) 345,000 0 0 345,000 0.00% Parks & Rec (replace carpet at CenterPlace) 24,750 0 0 24,750 0.00% Transfers out - #314 (Pines Underpass design) 1,200,000 0 0 1,200,000 0.00% Total Nonrecurring Expenditures 2,389,850 91,754 344,212 2,045,638 14.40% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (1,858,925) (91,754) (290,264) 1,568,661 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (450,247) 4,621,788 1,642,371 2,092,618 Beginning fund balance 29,073,972 29,073,972 Ending fund balance 28,623,725 30,716,343 Page 6 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 05 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Five -Month Period Ended May 31, 2017 SPECIAL REVENUE FUNDS #101 - STREET FUND RECURRING ACTIVITY Budget Year Elapsed = 2017 41.67% 2017 Budget Actual Actual through Budget May May 31 Remaining % of Budget Revenues Telephone Utility Tax 2,200,000 157,439 646,009 (1,553,991) 29.36% Motor Vehicle Fuel (Gas) Tax 2,040,300 167,295 619,055 (1,421,245) 30.34% Multimodal Transportation 98,868 0 15,756 (83,112) 15.94% Right -of -Way Maintenance Fee 50,000 0 71,112 21,112 142.22% Investment Interest 4,000 741 2,442 (1,558) 61.06% Miscellaneous Revenue 10,000 0 0 (10,000) 0.00% Total Recurring Revenues 4,403,168 325,475 1,354,375 (3,048,793) 30.76% Expenditures Wages / Benefits / Payroll Taxes 746,872 53,631 377,860 369,012 50.59% Supplies 105,000 41,866 59,106 45,894 56.29% Services & Charges 2,168,151 246,966 464,920 1,703,231 21.44% Snow Operations 468,000 31,462 544,315 (76,315) 116.31% Intergovernmental Payments 795,000 73,724 193,536 601,464 24.34% Interfund Transfers -out - #001 39,700 0 3,308 36,392 8.33% Interfund Transfers -out - #501 (non -plow vehicle rei 23,250 0 1,937 21,313 8.33% Interfund Transfers -out - #501 (plow replace.) 77,929 0 6,494 71,435 8.33% Interfund Transfers -out - #311 (pavement preserval 67,342 0 5,612 61,730 8.33% Signal Detection Replacement Program 40,000 16,047 16,047 23,953 40.12% Traffic Signal Replacement Program 200,000 0 0 200,000 0.00% Total Recurring Expenditures 4,731,244 463,697 1,673,135 3,058,109 35.36% Recurring Revenues Over (Under) Recurring Expenditures (328,076) (138,222) (318,760) 9,316 NONRECURRING ACTIVITY Revenues Grants 0 0 1,341 1,341 0.00% Insurance proceeds (traffic signal cabinet) 0 (18,511) 81,240 81,240 0.00% Miscellaneous 0 0 0 0 0.00% Total Nonrecurring Revenues 0 (18,511) 82,581 82,581 0.00% Expenditures Durable striping at Trent & Argonne 75,000 0 0 75,000 0.00% Spare Traffic Signal Equipment 30,000 0 0 30,000 0.00% Battery Backups for Intersections 15,000 0 0 15,000 0.00% Total Nonrecurring Expenditures 120,000 0 0 120,000 0.00% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (120,000) (18,511) 82,581 202,581 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (448,076) (156,732) (236,180) 211,896 Beginning fund balance 1,318,504 1,318,504 Ending fund balance 870,428 1,082,325 Page 7 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 05 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Five -Month Period Ended May 31, 2017 SPECIAL REVENUE FUNDS - continued #103 - PATHS & TRAILS Revenues Motor Vehicle Fuel (Gas) Tax Investment Interest Total revenues Expenditures Capital Outlay Total expenditures Budget Year Elapsed = 2017 41.67% 2017 Budget Actual Actual through Budget May May 31 Remaining % of Budget 8,600 706 2,611 (5,989) 30.36% 0 23 84 84 0.00% 8,600 729 2,695 (5,905) 31.34% 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 8,600 729 2,695 (5,905) Beginning fund balance 37,384 37,384 Ending fund balance 45,984 40,079 #104 - TOURISM FACILITIES HOTEL/MOTEL TAX FUND Revenues Tourism Facilities Hotel/Motel Tax Investment Interest 377,000 0 33,939 89,704 (287,296) 23.79% 381 1,285 1,285 0.00% Total revenues 377,000 34,320 90,989 (286,011) 24.13% Expenditures Capital Expenditures 0 0 0 0 0.00% Total expenditures 0 0 0 0 0.00% Revenues over (under) expenditures 377,000 34,320 90,989 (286,011) Beginning fund balance 571,232 571,232 Ending fund balance 948,232 662,221 #105 - HOTEL / MOTEL TAX FUND Revenues Hotel/Motel Tax Investment Interest 580,000 52,242 137,848 (442,152) 23.77% 500 169 574 74 114.86% Total revenues 580,500 Expenditures Interfund Transfers - #001 30,000 Tourism Promotion 604,000 52,411 138,422 (442,078) 23.85% 0 0 30,000 0.00% 9,685 64,368 539,632 10.66% Total expenditures 634,000 Revenues over (under) expenditures Beginning fund balance Ending fund balance 9,685 64,368 569,632 10.15% (53,500) 42,726 74,054 (1,011,710) 219,790 219,790 166,290 293,844 Page 8 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 05 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Five -Month Period Ended May 31, 2017 SPECIAL REVENUE FUNDS - continued Budget Year Elapsed = 2017 41.67% 2017 Budget Actual Actual through Budget May May 31 Remaining % of Budget #106 - SOLID WASTE Revenues Sunshine Administrative Fee 125,000 0 31,300 93,700 25.04% Investment Interest 0 45 169 (169) 0.00% Grant Proceeds 26,800 22,444 27,247 (447) 101.67% Total revenues 151,800 22,489 58,715 93,085 38.68% Expenditures Interfund Transfers - #001 Education & Contract Administration Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance #107 - PEG FUND Revenues Comcast PEG Contribution Investment Interest 40,425 0 3,369 37,056 8.33% 111,375 19,177 34,763 76,612 31.21% 151,800 0 79,122 19,177 3,312 38,131 20,584 79,122 113,669 25.12% 79,122 99,706 (20,584) 80,000 0 19,956 60,044 24.95% 0 150 518 (518) 0.00% Total revenues 80,000 150 20,474 59,526 25.59% Expenditures PEG COSV Broadcast Capital Outlay 12,500 0 0 12,500 0.00% New City Hall Council Chambers 250,000 0 0 250,000 0.00% Total expenditures 262,500 0 0 262,500 0.00% Revenues over (under) expenditures (182,500) 150 20,474 (202,974) Beginning fund balance 240,341 240,341 Ending fund balance 57,841 260,815 #120 - CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest Interfund Transfer 0 0 0 0 0 0.00% 0 0 0 0.00% Total revenues 0 0 0 0 0.00% Expenditures Operations Total expenditures 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 0 0 0 0 Beginning fund balance 300,000 300,000 Ending fund balance 300,000 300,000 Page 9 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 05 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Five -Month Period Ended May 31, 2017 SPECIAL REVENUE FUNDS - continued Budget Year Elapsed = 2017 41.67% 2017 Budget Actual Actual through Budget May May 31 Remaining % of Budget #121 - SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest Interfund Transfer Total revenues Expenditures Operations Total expenditures 21,900 0 3,165 11,290 (10,610) 51.55% 0 0 0 0.00% 21,900 3,165 11,290 (10,610) 51.55% 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 21,900 3,165 11,290 (10,610) Beginning fund balance 5,483,425 5,483,425 Ending fund balance 5,505,325 5,494,716 #122 - WINTER WEATHER RESERVE FUND Revenues Investment Interest 600 140 597 (3) 99.55% Interfund Transfer - #001 0 0 0 0 0.00% Grant Reimbursement for Windstorm Cleanup 0 0 3,170 3,170 0.00% Subtotal revenues 600 140 3,767 3,167 627.80% Expenditures Snow removal expenses 500,000 0 0 500,000 0.00% Total expenditures 500,000 0 0 500,000 0.00% Revenues over (under) expenditures (499,400) 140 3,767 (496,833) Beginning fund balance 242,835 242,835 Ending fund balance (256,565) 246,602 #123 - CIVIC FACILITIES REPLACEMENT FUND Revenues Investment Interest Interfund Transfer - #001 0 0 0 0 0 0.00% 0 0 0 0.00% Total revenues 0 0 0 0 0.00% Expenditures Transfers out - #311 (pavement preservation) Total expenditures 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 0 0 0 Beginning fund balance 0 0 Ending fund balance 0 0 Page 10 0 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 05 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Five -Month Period Ended May 31, 2017 DEBT SERVICE FUNDS #204 - DEBT SERVICE FUND Revenues Spokane Public Facilities District Interfund Transfer -in - #001 Interfund Transfer -in - #301 Interfund Transfer -in - #302 Total revenues Expenditures Debt Service Payments - CenterPlace Debt Service Payments - Roads Debt Service Payments -'16 LTGO Bond Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Year Elapsed = 2017 41.67% 2017 Budget Actual Actual through Budget May May 31 Remaining % of Budget 379,750 94,875 94,875 (284,875) 24.98% 397,350 0 33,113 (364,238) 8.33% 79,426 0 6,619 (72,807) 8.33% 79,425 0 6,619 (72,806) 8.33% 935,951 94,875 141,225 (794,726) 15.09% 379,750 162,900 397,350 94,875 16,450 123,675 94,875 16,450 123,675 284,875 146,450 273,675 24.98% 10.10% 31.12% 940,000 235,000 235,000 (4,049) (74,284) (140,125) (93,775) (74,284) (78,333) (168,059) Page 11 705,000 (1,499,726) 25.00% P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 05 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Five -Month Period Ended May 31, 2017 CAPITAL PROJECTS FUNDS #301 - CAPITAL PROJECTS FUND Revenues REET 1 - Taxes Investment Interest Total revenues Budget Year Elapsed = 2017 41.67% 2017 Budget Actual Actual through Budget May May 31 Remaining % of Budget 800,000 84,530 364,979 (435,021) 45.62% 1,700 1,212 4,415 2,715 259.71 % 801,700 85,742 369,394 (432,306) 46.08% Expenditures Interfund Transfer -out - #204 79,426 0 6,619 72,807 8.33% Interfund Transfer -out - #303 437,002 0 6,396 430,606 1.46% Interfund Transfer -out - #311 (pavement preserve 660,479 0 0 660,479 0.00% Interfund Transfer -out - #314 280,079 0 0 280,079 0.00% Total expenditures 1,456,986 0 13,015 1,443,971 0.89% Revenues over (under) expenditures (655,286) 85,742 356,379 (1,876,276) Beginning fund balance 1,746,393 1,746,393 Ending fund balance 1,091,107 2,102,772 #302 - SPECIAL CAPITAL PROJECTS FUND Revenues REET 2 - Taxes Investment Interest 800,000 84,530 364,979 (435,021) 45.62% 1,700 1,533 5,400 3,700 317.63% Total revenues 801,700 86,063 370,379 (431,321) 46.20% Expenditures Interfund Transfer -out - #204 79,425 0 6,619 72,806 8.33% Interfund Transfer -out -#303 1,173,230 0 27,018 1,146,212 2.30% Interfund Transfer -out - #311 (pavement preserve 660,479 0 0 660,479 0.00% Total expenditures 1,913,134 0 33,637 1,879,497 1.76% Revenues over (under) expenditures (1,111,434) 86,063 336,742 (2,310,818) Beginning fund balance 2,300,560 2,300,560 Ending fund balance 1,189,126 2,637,302 Page 12 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 05 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Five -Month Period Ended May 31, 2017 CAPITAL PROJECTS FUNDS - continued #303 STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds Developer Contribution Transfer -in - #301 Transfer -in - #302 Transfer -in - #312 Euclid Ave Budget Year Elapsed = 2017 41.67% 2017 Budget Actual Actual through Budget May May 31 Remaining % of Budget 3,756,320 0 207,898 (3,548,422) 5.53% 40,097 0 61,168 21,071 152.55% 437,002 0 6,396 (430,606) 1.46% 1,173,230 0 27,018 (1,146,212) 2.30% Reconst 1,750,000 0 0 (1,750,000) 0.00% Transfer -in - #312 Sullivan Rd W Bridge 10,000 0 (418,211) (428,211) -4182.11% Total revenues 7,166,649 0 (115,730) (7,282,379) -1.61% Expenditures 123 Mission Ave -Flora to Barker 500,000 11,633 50,560 449,440 10.11% 141 Sullivan & Euclid PCC 2,150,000 4,425 27,725 2,122,275 1.29% 142 Broadway @ Argonne/Mullan 0 0 748 (748) 0.00% 155 Sullivan Rd W Bridge Replacement 10,000 131,861 178,164 (168,164) 1781.64% 166 Pines Rd. (SR27) & Grace Ave. Int. Safety 333,224 5,094 33,846 299,378 10.16% 167 Citywide Safety Improvements 5,000 1,202 3,055 1,945 61.10% 201 ITS Infill Project Phase 1 (PE Start 2014) 300,000 136 1,508 298,492 0.50% 205 Sprague/Barker Intersection Improvement 40,097 0 0 40,097 0.00% 207 Indiana & Evergreen Transit Access 5,000 0 0 5,000 0.00% 211 Sullivan Trent to Wellesley 0 (17,811) (17,811) 17,811 0.00% 221 McDonald Rd Diet (16th to Mission) 5,000 0 30 4,970 0.60% 222 Citywide Reflective Signal Backplates 36,000 0 0 36,000 0.00% 229 32nd Ave Preservation 2,500 0 0 2,500 0.00% 234 Seth Woodard Sidewalk Improvements 5,000 0 0 5,000 0.00% 238 Pines RD Mirabeau Parkway Intersection 5,000 (21) (21) 5,021 -0.41% 239 Bowdish Rd & 11th Ave. Sidewalk 471,342 2,774 21,728 449,614 4.61 % 247 8th & Carnahan Intersection Improvments 0 0 192,941 (192,941) 0.00% 249 Sullivan & Wellesley Intersection 198,000 0 11,521 186,479 5.82% 250 9th Ave Sidewalk 240,000 907 14,590 225,410 6.08% 251 Euclid Ave Reconstruction Project 1,750,000 8,431 48,759 1,701,242 2.79% 258 32nd Ave Sidewalk-SR27 to Evergreen 0 313 460 (460) 0.00% 259 North Sullivan ITS Project 110,486 1,742 7,562 102,924 6.84% Contingency 1,000,000 0 0 1,000,000 0.00% Total expenditures 7,166,649 150,686 575,366 6,591,283 Revenues over (under) expenditures 0 (150,686) (691,095) (13,873,662) Beginning fund balance 75,566 75,566 Ending fund balance 75,566 (615,529) Note: Work performed in the Street Capital Projects Fund for preservation projects is for items such as sidewalk upgrades that were bid with the pavement preservation work. Page 13 8.03% P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 05 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Five -Month Period Ended May 31, 2017 CAPITAL PROJECTS FUNDS - continued Budget Year Elapsed = 2017 41.67% 2017 Budget Actual Actual through Budget May May 31 Remaining % of Budget #309 - PARKS CAPITAL PROJECTS FUND Revenues Grant Proceeds 3,217,267 31,555 46,429 (3,170,838) 1.44% Interfund Transfer -in - #001 160,000 0 13,333 (146,667) 8.33% Interfund Transfer -in -#312 (Appleway Trail) 561,915 0 0 (561,915) 0.00% Investment Interest 800 0 99 (701) 12.33% Total revenues 3,939,982 31,555 59,861 (3,880,121) 1.52% Expenditures 227 Appleway Trail - Pines to Evergreen 1,925,957 305,383 326,618 1,599,339 16.96% 237 Appleway Trail - Sullivan to Corbin 1,853,225 15,213 43,308 1,809,917 2.34% 261 Edgecliff Park Splashpad 125,000 944 7,584 117,416 6.07% Total expenditures 3,904,182 321,540 377,510 3,526,672 9.67% Revenues over (under) expenditures 35,800 Beginning fund balance 111,714 Ending fund balance #310 - CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Investment Interest (289,985) (317,649) (7,406,793) 111,714 147,514 (205,935) 1,200 746 2,721 1,521 226.79% Total revenues 1,200 746 2,721 1,521 226.79% Expenditures Transfers out - #001 (Lease pymt in excess of bond) 490,500 0 40,875 449,625 8.33% Total expenditures 490,500 0 40,875 449,625 8.33% Revenues over (under) expenditures (489,300) 746 (38,154) (448,104) Beginning fund balance 1,333,159 1,333,159 Ending fund balance 843,859 1,295,005 Note: The fund balance includes $839,285.10 paid by the Library District for 2.82 acres at the Balfour Park site. If the District does not succeed in getting a voted bond approved by October 2017 then the City may repurchase this land at the original sale price of $839,285.10. Page 14 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 05 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Five -Month Period Ended May 31, 2017 CAPITAL PROJECTS FUNDS - continued Budget Year Elapsed = 2017 41.67% 2017 Budget Actual Actual through Budget May May 31 Remaining % of Budget #311 - PAVEMENT PRESERVATION FUND Revenues Interfund Transfers in- #001 953,200 0 79,433 (873,767) 8.33% Interfund Transfers in- #101 67,342 0 5,612 (61,730) 8.33% Interfund Transfers in- #301 660,479 0 0 (660,479) 0.00% Interfund Transfers in- #302 660,479 0 0 (660,479) 0.00% Grant Proceeds 340,800 0 23,870 (316,930) 7.00% Investment Interest 0 1,694 5,408 5,408 0.00% Total revenues 2,682,300 1,694 114,324 (2,567,976) 4.26% Expenditures Pre -Project GeoTech Services 50,000 0 0 50,000 0.00% Pavement Preservation 3,000,000 0 0 3,000,000 0.00% 211 Sullivan Trent to Wellesley 0 (43,720) (43,720) 43,720 0.00% 221 McDonald Road Diet 0 254 1,418 (1,418) 0.00% 226 Appleway Resurfacing Park to Dishman 0 0 144 (144) 0.00% 235 NB Sullivan Rd Pres (Spo Rvr-Flora Pit) 0 805 805 (805) 0.00% 240 Saltese Road Preservation 0 2,091 31,048 (31,048) 0.00% 248 Sprague Street Pres - Sulliv to Corbin 0 325 24,420 (24,420) 0.00% 252 Argonne Resurfacing: Broadway to Indiana 0 2,053 2,053 (2,053) 0.00% 253 Mission - Pines to McDonald 0 3,115 21,384 (21,384) 0.00% 254 Mission - McDonald to Evergreen 0 787 14,719 (14,719) 0.00% 255 Indiana Street Preservation 0 9,842 32,730 (32,730) 0.00% 256 University Rd Pres -24th to Dishman 0 673 19,194 (19,194) 0.00% 257 University Rd Pres -16th to 24th 0 321 3,912 (3,912) 0.00% Total expenditures 3,050,000 (23,455) 108,107 2,941,893 3.54% Revenues over (under) expenditures (367,700) 25,150 6,217 (5,509,869) Beginning fund balance 2,953,564 2,953,564 Ending fund balance 2,585,864 2,959,781 #312 - CAPITAL RESERVE FUND Revenues Transfers in - #001 ('14 Fund Bal > 50%) Investment Interest 0 1,000 0 0 0 0.00% 2,739 10,351 9,351 1035.14% Total revenues 1,000 2,739 10,351 9,351 1035.14% Expenditures Transfers out - #303 (Sullivan Rd WBridge) 10,000 0 (418,211) 428,211 -4182.11 % Transfers out - #303 (Euclid Ave - Flora to Barker) 1,750,000 0 0 1,750,000 0.00% Transfers out - #309 (Appleway Trail - Pines-Evergrc 260,005 0 0 260,005 0.00% Transfers out - #309 (Appleway Trail - Sullivan-Corb, 301,910 0 0 301,910 0.00% Total expenditures 2,321,915 0 (418,211) 2,740,126 -18.01% Revenues over (under) expenditures (2,320,915) 2,739 428,562 (2,730,774) Beginning fund balance 4,310,362 4,310,362 Ending fund balance 1,989,447 4,738,924 Page 15 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 05 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Five -Month Period Ended May 31, 2017 CAPITAL PROJECTS FUNDS - continued #313 - CITY HALL CONSTRUCTION FUND Revenues Investment Interest Total revenues Expenditures Capital Outlay - City Hall Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Year Elapsed = 2017 41.67% 2017 Budget Actual Actual through Budget May May 31 Remaining % of Budget 0 2,150 9,562 (9,562) 0.00% 0 2,150 9,562 (9,562) 0.00% 5,344,219 708,655 2,815,806 2,528,413 52.69% 5,344,219 (5,344,219) 6,148, 061 708,655 (706,505) 2,815,806 (2,806,244) 6,148, 061 803,842 3,341,817 2,528,413 (2,537,975) 52.69% #314 - RAILROAD GRADE SEPARATION PROJECTS FUND Revenues Interfund Transfers in - #001 (Pines underpass des 1,200,000 0 0 1,200,000 0.00% Interfund Transfers in - #301 (Barker overpass desi 280,079 0 0 280,079 0.00% Grant Proceeds 489,921 0 0 489,921 0.00% Investment Interest 0 0 0 0 0.00% Total revenues 1,970,000 0 0 1,970,000 0.00% Expenditures 143 Barker Rd/BNSF Grade Separation 770,000 2,476 6,299 763,701 0.82% 223 Pines Rd Underpass 1,200,000 908 485,088 714,912 40.42% Total expenditures 1,970,000 3,384 491,387 1,478,613 24.94% Revenues over (under) expenditures 0 (3,384) (491,387) 491,387 Beginning fund balance 0 0 Ending fund balance 0 (491,387) Page 16 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 05 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Five -Month Period Ended May 31, 2017 ENTERPRISE FUNDS #402 - STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees Investment Interest Budget Year Elapsed = 2017 41.67% 2017 Budget Actual Actual through Budget May May 31 Remaining % of Budget 1,860,000 727,187 875,560 (984,440) 47.07% 2,500 1,600 4,727 2,227 189.10% Total Recurring Revenues 1,862,500 728,787 880,288 (982,212) 47.26% Expenditures Wages / Benefits / Payroll Taxes 546,421 37,186 168,940 377,481 30.92% Supplies 15,425 941 3,799 11,626 24.63% Services & Charges 1,111,076 79,173 153,999 957,077 13.86% Intergovernmental Payments 50,000 0 0 50,000 0.00% Vehicle Rentals - #501 12,750 0 1,063 11,688 8.33% Interfund Transfers -out - #001 13,400 0 1,117 12,283 8.33% Total Recurring Expenditures 1,749,072 Recurring Revenues Over (Under) Recurring Expenditures NONRECURRING ACTIVITY Revenues Grant Proceeds 117,300 328,917 1,420,155 18.81% 113,428 611,487 551,371 437,943 210,000 0 79,376 (130,624) 37.80% Total Nonrecurring Revenues 210,000 0 79,376 (130,624) 37.80% Expenditures Capital - various projects 450,000 0 0 450,000 0.00% 193 Effectiveness Study 210,000 41,061 52,695 157,305 25.09% 211 Sullivan Trent to Wellesley 0 (13,504) (13,504) 13,504 0.00% Watershed Studies 50,000 0 0 50,000 0.00% Total Nonrecurring Expenditures 710,000 Nonrecurring Revenues Over (Under) Nonrecurring Expenditures 27,557 39,191 670,809 5.52% (500,000) (27,557) 40,185 540,185 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (386,572) 583,930 591,556 978,128 Beginning working capital 1,773,103 1,773,103 Ending working capital 1,386,531 2,364,659 Note: Work performed in the Stormwater Fund for preservation projects is for stormwater improvements that were bid with the pavement preservation work. #403 - AQUIFER PROTECTION AREA Revenues Spokane County Investment Interest Total revenues Expenditures Capital - various projects Total expenditures Revenues over (under) expenditures Beginning working capital Ending working capital 460,000 0 253,225 253,225 (206,775) 55.05% 696 2,107 2,107 0.00% 460,000 253,920 255,332 (204,668) 55.51% 530,000 0 0 530,000 0.00% 530,000 0 0 530,000 0.00% (70,000) 950,725 253,920 255,332 (734,668) 950,725 880,725 1,206,057 Page 17 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 05 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Five -Month Period Ended May 31, 2017 INTERNAL SERVICE FUNDS Budget Year Elapsed = 2017 41.67% 2017 Budget Actual Actual through Budget May May 31 Remaining % of Budget #501 - ER&R FUND Revenues Interfund vehicle lease - #001 32,500 0 2,708 (29,792) 8.33% Interfund vehicle lease - #101 23,250 0 1,938 (21,313) 8.33% Interfund vehicle lease (plow replace) 77,929 0 6,494 (71,435) 8.33% Interfund vehicle lease - #402 12,750 0 1,063 (11,688) 8.33% Transfer in - #001 (CenterPlace kitchen reserve) 36,600 0 3,050 (33,550) 8.33% Investment Interest 2,000 601 2,223 223 111.15% Total revenues 185,029 601 17,475 (167,554) 9.44% Expenditures Vehicle Acquisitions 0 0 0 0 0.00% Snow Plow Replacement 0 0 110,309 (110,309) 0.00% Total expenditures 0 0 110,309 (110,309) 0.00% Revenues over (under) expenditures 185,029 601 (92,833) (57,245) Beginning working capital 1,136,951 1,136,951 Ending working capital 1,321,980 1,044,118 #502 - RISK MANAGEMENT FUND Revenues Investment Interest Interfund Transfer - #001 0 0 0 0 0.00% 350,000 0 29,167 (320,833) 8.33% Total revenues 350,000 0 29,167 (320,833) 8.33% Expenditures Auto & Property Insurance Unemployment Claims Miscellaneous Total expenditures Revenues over (under) expenditures Beginning working capital Ending working capital 350,000 0 311,467 38,533 88.99% 0 0 8,887 (8,887) 0.00% 0 0 0 0 0.00% 350,000 0 320,354 29,646 91.53% 0 233,688 233,688 0 (291,187) (350,479) 233,688 (57,500) SUMMARY FOR ALL FUNDS Total of Revenues for all Funds 68,985,004 9,187,367 19,669,600 Per revenue status report 68,985,004 9,187,367 19,669,600 Difference - - - Total of Expenditures for all Funds Per Expenditure Status Report 80,739,873 80,739,873 4,889,561 4,889,561 20,887,092 20,887,092 Total Capital expenditures (included in total expenditures) 23,577,550 1,178,661 4,504,556 Page 18 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 05 31 CITY OF SPOKANE VALLEY, WA Investment Report For the Five -Month Period Ended May 31, 2017 Beginning Deposits Withdrawls Interest Ending 001 General Fund 101 Street Fund 103 Trails & Paths 104 Tourism Facilities Hotel/Motel 105 Hotel/Motel 106 Solid Waste Fund 107 PEG Fund 120 CenterPlace Operating Reserve 121 Service Level Stabilization Reserve 122 Winter Weather Reserve 123 Civic Facilities Replacement 301 Capital Projects 302 Special Capital Projects 303 Street Capital Projects Fund 309 Parks Capital Project 310 Civic Buildings Capital Projects 311 Pavement Preservation 312 Capital Reserve Fund 313 City Hall Construction Fund 314 Railroad Grade Separation Projects 402 Stormwater Management 403 Aquifer Protection Fund 501 Equipment Rental & Replacement 502 Risk Management "Local Government Investment Pool 6/14/2017 LGI P" BB CD UMPQUA CD Total Investments $ 48,205,989.41 $ 3,022,002.45 $ 2,003,004.52 $ 53,230,996.38 2,228,860.99 0.00 0.00 2,228,860.99 0.00 0.00 0.00 0.00 35,628.75 0.00 0.00 35,628.75 $ 50,470,479.15 $ 3,022,002.45 $ 2,003,004.52 $ 55,495,486.12 matures: 6/28/2017 11/15/2017 rate: 0.45% 0.40% Balance Earnings Current Period Year to date Budget $ 30,297,699.11 $ 1, 050, 023.52 32,701.49 540, 322.71 239,755.03 63, 921.94 212, 805.87 0.00 4,483,279.46 198,625.79 0.00 1, 717, 244.72 2,172,193.92 0.00 0.00 1, 056, 628.18 2,400,104.98 3, 880, 474.29 3, 045, 870.36 0.00 2, 266, 305.43 985,606.58 851, 922.74 0.00 17, 840.81 $ 62, 333.30 $ 73, 000.00 741.25 2,442.25 4,000.00 23.09 84.23 0.00 381.43 1,284.84 0.00 169.25 574.29 500.00 45.12 168.63 0.00 150.23 517.80 0.00 0.00 0.00 0.00 3,164.89 11, 290.47 21, 900.00 140.22 597.32 600.00 0.00 0.00 0.00 1,212.26 4,415.05 1,700.00 1,533.42 5,399.67 1,700.00 0.00 0.00 0.00 0.00 98.62 800.00 745.91 2,721.45 1,200.00 1,694.31 5,408.24 0.00 2,739.35 10, 351.37 1,000.00 2,150.18 9,561.98 0.00 0.00 0.00 0.00 1,599.86 4,727.39 2,500.00 695.77 2,107.42 0.00 601.40 2,223.06 2,000.00 0.00 0.00 0.00 $ 55,495,486.12 $ 35,628.75 $ 126,307.38 $ 110,900.00 Page 19 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 05 31 CITY OF SPOKANE VALLEY, WA Sales Tax Receipts For the Five -Month Period Ended May 31, 2017 Month Received 2016 2017 6/14/2017 Difference February 2,109,906.28 2,250,071.29 140,165.01 6.64% March 1,488,699.93 1,553,546.20 64,846.27 4.36% April 1,555,221.97 1,567,402.86 12,180.89 0.78% May 1,852,586.82 1,962,909.06 110,322.24 5.96% 7, 006, 415.00 7, 333, 929.41 327, 514.41 4.67% June 1,768,797.14 July 1,848,301.11 August 2,013,841.16 September 1,963,131.36 October 2,044,241.64 November 2, 058, 260.31 December 1, 862, 239.72 January 1,875,424.10 22,440,651.54 7,333,929.41 Sales tax receipts reported here reflect remittances for general sales tax, criminal justice sales tax and public safety tax. The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley is 8.8%. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington State Department of Revenue who then remits the taxes back to the various agencies that have imposed the tax. The allocation of the total 8.8% tax rate to the agencies is as follows: - State of Washington 6.50% - City of Spokane Valley 0.85% - Spokane County 0.15% - Spokane Public Facilities District 0.10% * - Criminal Justice 0.10% - Public Safety 0.10% * 2.30% local tax - Juvenile Jail 0.10% * - Mental Health 0.10% * - Law Enforcement Communications 0.10% * - Spokane Transit Authority 0.70% * (1) 8.80% (1) * Indicates voter approved sales taxes (1) Sales tax rate increased to 8.8% as of April 1, 2017 In addition to the .85% reported above that the City receives, we also receive a portion of the Criminal Justice and Public Safety sales taxes. The distribution of those taxes is computed as follows: Criminal Justice: The tax is assessed county -wide and of the total collected, the State distributes 10% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the County and the cities within the County. Public Safety: The tax is assessed county -wide and of the total collected, the State distributes 60% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. Page 20 1 ■ 1 CITY OF SPOKANE VALLEY, WA Sales Tax Collections - April For the years 2008 through 2017 January February March April Collected to date P:\Finance\Finance Activity Reports\Tax Revenue\Sales Tax\2017\sales tax collections 2017 2008 1 2009 1 2010 1 2011 1 2012 1 2013 1 2014 1 2015 1 2016 1 2017 1,729,680 1,484,350 1,129, 765 1,098, 575 1,219,611 1,068,811 1,423, 459 1,134, 552 1,491,059 1,460,548 1,589,887 1,671,269 1,677,887 1,732,299 1,863,225 963,749 990,157 1,009,389 1,133, 347 1,170, 640 1,197, 323 1,316,682 1,018, 468 1,015, 762 1,067, 733 1,148,486 1,201, 991 1,235, 252 1,378, 300 1,184,137 1,284,180 1,277, 621 1,358,834 1,448, 539 1,462, 096 1,640, 913 1,992,273 1,369,740 1,389,644 1,737,933 6/7/2017 2017 to 2016 Difference ok 129,048 53,058 11,344 97,020 6.93% 4.03% 0.82% 5.91% 5,502,515 4,786,288 4,657,413 4,750,647 4,944,630 5,311,936 5,499,057 5,626,970 6,199,120 6,489,590 290,470 4.69% May 1,243,259 1,098,054 1,102, 523 1,187, 737 1,174, 962 1,320,449 1,400,956 1,373,710 1,566,178 0 June 1,386,908 1,151,772 1,123,907 1,248,218 1,290,976 1,389,802 1,462,558 1,693,461 1,641,642 0 July 1,519,846 1,309,401 1,260,873 1,332,834 1,302,706 1,424,243 1,545,052 1,718,428 1,776,653 0 August 1,377,943 1,212,531 1,211,450 1,279,500 1,299,678 1,465,563 1,575,371 1,684,700 1,746,371 0 September 1,364,963 1,227,813 1,191,558 1,294,403 1,383,123 1,466,148 1,552,736 1,563,950 1,816,923 0 October 1,344,217 1,236,493 1,269,505 1,291,217 1,358,533 1,439,321 1,594,503 1,618,821 1,822,998 0 November 1,292, 327 1,155, 647 1,139, 058 1,217, 933 1,349, 580 1,362,021 1,426, 254 1,487, 624 1,652,181 0 December 1,129,050 1,070,245 1,141,012 1,247,920 1,323,189 1,408,134 1,383,596 1,441,904 1,664,983 0 Total Collections 16,161,028 14,248,244 14,097,299 14,850,409 15,427,377 16,587,617 17,440,083 18,209,568 19,887,049 6,489,590 Budget Estimate 17,115,800 17,860,000 14,410,000 14,210,000 14,210,000 15,250,000 16,990,000 17,628,400 18,480,500 19,852,100 Actual over (under) budg (954,772) (3,611,756) (312,701) 640,409 1,217,377 1,337,617 450,083 581,168 1,406,549 (13,362,510) Total actual collections as a % of total budget 94.42% 79.78% 97.83% 104.51 % 108.57% 108.77% 102.65% 103.30% 107.61 % n/a % change in annual total collected (7.32%) (11.84%) (1.06%) 5.34% 3.89% 7.52% 5.14% 4.41% 9.21% n/a % of budget collected through April 32.15% 26.80% 32.32% 33.43% 34.80% 34.83% 32.37% 31.92% 33.54% 32.69% % of actual total collected through April 34.05% 33.59% 33.04% 31.99% 32.05% 32.02% 31.53% 30.90% 31.17% n/a Chart Reflecting History of Collections through the Month of April 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 i April 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 • April ■ March • February • January Page 21 CITY OF SPOKANE VALLEY, WA Hotel/Motel Tax Receipts through - Actual for the years 2008 through 2017 January February March April Total Collections P:\Finance\Finance Activity Reports\Tax Revenue\Lodging Tax 2017\105 hotel motel tax 2017 2008 1 2009 1 2010 1 2011 1 2012 1 2013 1 2014 1 2015 1 2016 1 2017 28,947 23,280 24,623 23,284 27,510 25,272 40,406 36,254 22,707 23,417 24,232 39,463 22,212 22,792 24,611 38,230 21,442 21,549 25,655 52,130 24,185 25,975 27,739 40,979 25,425 26,014 29,384 48,246 27,092 27,111 32,998 50,455 31,887 27,773 34,330 52,551 27,210 26,795 31,601 52,242 6/7/2017 2017 to 2016 Difference (4,677) (14.67%) (978) (3.52%) (2,729) (7.95%) (309) (0.59%) 121,486 108,090 109,820 107,846 120,776 118,878 129,069 137,656 146,541 137,848 (8,693) (5.93%) May 36,829 32,589 34,683 33,791 37,478 40,560 41,123 44,283 50,230 0 June 46,660 40,415 39,935 41,403 43,971 47,850 52,618 56,975 55,060 0 July 50,421 43,950 47,385 49,312 52,819 56,157 61,514 61,809 65,007 0 August 50,818 50,147 54,923 57,452 57,229 63,816 70,384 72,697 73,700 0 September 60,712 50,818 59,419 58,908 64,299 70,794 76,100 74,051 70,305 0 October 38,290 36,784 41,272 39,028 43,699 43,836 45,604 49,880 55,660 0 November 35,583 34,055 34,330 37,339 39,301 42,542 39,600 42,376 46,393 0 December 26,290 27,131 26,777 32,523 30,432 34,238 33,256 41,510 33,478 0 Total Collections 467,089 423,978 448,545 457,603 490,004 518,672 549,267 581,237 596,374 137,848 Budget Estimate 400,000 512,000 380,000 480,000 430,000 490,000 530,000 550,000 580,000 580,000 Actual over (under) budg 67,089 (88,022) 68,545 (22,397) 60,004 28,672 19,267 31,237 16,374 (442,152) Total actual collections as a % of total budget 116.77% 82.81% 118.04% 95.33% 113.95% 105.85% 103.64% 105.68% 102.82% n/a % change in annual total collected 1.19% (9.23%) 5.79% 2.02% 7.08% 5.85% 5.90% 5.82% 2.60% n/a % of budget collected through April 30.37% 21.11% 28.90% 22.47% 28.09% 24.26% 24.35% 25.03% 25.27% 23.77% % of actual total collected through April 26.01% 25.49% 24.48% 23.57% 24.65% 22.92% 23.50% 23.68% 24.57% n/a Chart Reflecting History of Collections through the Month of April 160,000 140,000 120,000 100,000 80,000 60,000 40,000 20,000 0 April ■ 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 ■ April • March • February • January Page 22 CITY OF SPOKANE VALLEY, WA 1st and 2nd 1/4% REET Collections through April Actual for the years 2008 through 2017 January February March April Collected to date May June July August September October November December Total distributed by Spokane County Budget estimate Actual over (under) budget Total actual collections as a % of total budget % change in annual total collected % of budget collected through April % of actual total collected through April P:\Finance\Finance Activity Reports\Tax Revenue\REET\2017\301 and 302 REET for 2017 2008 1 2009 1 2010 2011 2012 2013 2014 2015 1 2016 1 2017 145,963 159,503 133,513 128,367 55,281 45,181 73,307 81,156 59,887 64,122 86,204 99,507 64,128 36,443 95,880 79,681 46,359 56,115 71,730 86,537 56,898 155,226 72,172 90,377 61,192 67,049 81,724 105,448 96,141 103,508 165,868 236,521 104,446 83,583 220,637 205,654 153,661 124,514 282,724 169,060 567,347 254,924 309,720 276,133 260,740 374,673 315,412 602,038 614,321 729,959 158,506 178,203 217,943 133,906 131,240 355,656 147,875 96,086 77,464 105,021 122,530 115,830 93,862 113,961 133,265 71,366 109,625 105,680 84,834 72,630 75,812 93,256 72,021 38,725 124,692 81,579 79,629 129,472 68,020 61,396 74,753 65,077 111,627 124,976 101,049 106,517 63,517 238,095 104,886 74,300 116,165 139,112 128,921 117,150 174,070 117,806 78,324 75,429 198,870 106,676 208,199 172,536 152,323 123,505 172,227 117,682 165,748 347,421 217,375 202,525 179,849 128,833 129,870 157,919 192,806 284,897 248,899 231,200 178,046 253,038 186,434 164,180 0 0 0 0 0 0 0 0 1,986,762 2,000,000 (13,238) 1,088,222 2,000,000 (911,778) 962,304 760,000 202,304 960,751 800,000 160,751 1,185,707 950,000 235,707 1,321,650 1,000,000 321,650 1,567,429 1,200,000 367,429 2,131,578 1,600,000 531,578 2,353,822 2,000,000 353,822 729,959 2,000,000 (1,270,041) 99.34% 54.41% 126.62% 120.09% 124.81% 132.17% 130.62% 133.22% 117.69% n/a (23.28%) (45.23%) (11.57%) (0.16%) 23.41% 11.47% 18.60% 35.99% 10.43% n/a 28.37% 12.75% 40.75% 34.52% 27.45% 37.47% 26.28% 37.63% 30.72% 36.50% 28.56% 23.43% 32.19% 28.74% 21.99% 28.35% 20.12% 28.24% 26.10% n/a Chart Reflecting History of Collections through the Month of April 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 2008 2009 2010 2011 2012 April 6/7/2017 2017 to 2016 Difference 49,214 40,931 62,087 (36,594) 47.12% 48.97% 28.14% (17.79%) 115,638 18.82% 2013 2014 2015 2016 2017 ■ April • March • February • Ja nua ry Page 23 P:\Finance\Finance Activity Reports\Debt Capacity\2017\debt capacity 2017 CITY OF SPOKANE VALLEY, WA Debt Capacity 2016 Assessed Value for 2017 Property Taxes 8,124,487,663 Voted (UTGO) Nonvoted (LTGO) Voted park Voted utility 1.00% of assessed value 1.50% of assessed value 2.50% of assessed value 2.50% of assessed value Maximum Outstanding Remaining Debt as of Debt ok Capacity 12/31/2016 Capacity Utilized 81,244,877 121,867,315 203,112,192 203,112,192 609, 336, 576 0 81,244,877 13, 260, 000 108, 607, 315 0 203,112,192 0 203,112,192 13,260,000 596,076,576 0.00% 10.88% 0.00% 0.00% 2.18% 2014 LTGO Bonds 12/1/2014 Bonds 12/1/2015 Repaid 12/1/2016 225,000 175,000 185,000 135,000 125,000 130,000 360,000 300,000 315,000 0 0 75,000 360,000 300,000 390,000 585,000 390,000 975,000 75,000 1,050,000 12/1/2017 190,000 130,000 320,000 150,000 470,000 12/1/2018 230,000 135,000 365,000 155,000 520,000 12/1/2019 255,000 140,000 395,000 160,000 555,000 12/1/2020 290,000 140,000 430,000 165,000 595,000 12/1/2021 320,000 145,000 465,000 170,000 635,000 12/1/2022 350,000 150,000 500,000 175,000 675,000 12/1/2023 390,000 155,000 545,000 180,000 725,000 12/1/2024 430,000 0 430,000 185,000 615,000 12/1/2025 465,000 0 465,000 95,000 660,000 12/1/2026 505,000 0 505,000 00,000 705,000 12/1/2027 395,000 0 395,000 2 5,000 600,000 12/1/2028 300,000 0 300,000 2 5,000 515,000 12/1/2029 245,000 0 245,000 220,000 465,000 12/1/2030 225,000 0 225,000 225,000 450,000 Bonds 12/1/2031 180,000 0 180,000 235,000 415,000 Remaining 12/1/2032 130,000 0 130,000 240,000 370,000 12/1/2033 165,000 0 165,000 250,000 415,000 12/1/2034 0 0 0 260,000 260,000 12/1/2035 0 0 0 270,000 270,000 12/1/2036 0 0 0 280,000 280,000 12/1/2037 0 0 0 290,000 290,000 12/1/2038 0 0 0 305,00 305,000 12/1/2039 0 0 0 315,00 315,000 12/1/2040 0 0 0 330,000 330,000 12/1/2041 0 0 0 340,000 340,000 12/1/2042 0 0 0 355,000 355,000 12/1/2043 0 0 0 365,000 365,000 12/1/2044 0 0 0 375,000 375,000 12/1/2045 0 0 0 390,000 390,000 5,065,000 995,000 6,060,000 7,200,000 13,260,000 5,650,000 1,385,000 7,035,000 7,275,000 14,310,000 Page 24 2/8/2017 Road & LTGO Bonds Period Street 2016 LTGO Grand Ending CenterPlace Improvements Total Bonds Total 12/1/2014 Bonds 12/1/2015 Repaid 12/1/2016 225,000 175,000 185,000 135,000 125,000 130,000 360,000 300,000 315,000 0 0 75,000 360,000 300,000 390,000 585,000 390,000 975,000 75,000 1,050,000 12/1/2017 190,000 130,000 320,000 150,000 470,000 12/1/2018 230,000 135,000 365,000 155,000 520,000 12/1/2019 255,000 140,000 395,000 160,000 555,000 12/1/2020 290,000 140,000 430,000 165,000 595,000 12/1/2021 320,000 145,000 465,000 170,000 635,000 12/1/2022 350,000 150,000 500,000 175,000 675,000 12/1/2023 390,000 155,000 545,000 180,000 725,000 12/1/2024 430,000 0 430,000 185,000 615,000 12/1/2025 465,000 0 465,000 95,000 660,000 12/1/2026 505,000 0 505,000 00,000 705,000 12/1/2027 395,000 0 395,000 2 5,000 600,000 12/1/2028 300,000 0 300,000 2 5,000 515,000 12/1/2029 245,000 0 245,000 220,000 465,000 12/1/2030 225,000 0 225,000 225,000 450,000 Bonds 12/1/2031 180,000 0 180,000 235,000 415,000 Remaining 12/1/2032 130,000 0 130,000 240,000 370,000 12/1/2033 165,000 0 165,000 250,000 415,000 12/1/2034 0 0 0 260,000 260,000 12/1/2035 0 0 0 270,000 270,000 12/1/2036 0 0 0 280,000 280,000 12/1/2037 0 0 0 290,000 290,000 12/1/2038 0 0 0 305,00 305,000 12/1/2039 0 0 0 315,00 315,000 12/1/2040 0 0 0 330,000 330,000 12/1/2041 0 0 0 340,000 340,000 12/1/2042 0 0 0 355,000 355,000 12/1/2043 0 0 0 365,000 365,000 12/1/2044 0 0 0 375,000 375,000 12/1/2045 0 0 0 390,000 390,000 5,065,000 995,000 6,060,000 7,200,000 13,260,000 5,650,000 1,385,000 7,035,000 7,275,000 14,310,000 Page 24 2/8/2017 1 CITY OF SPOKANE VALLEY, WA Motor Fuel (Gas) Tax Collections - For the years 2008 through 2017 January February March April Collected to date P:\Finance\Finance Activity Reports\Tax Revenue \MVFT\2017\motor vehicle fuel tax collections 2017 2008 1 2009 1 2010 1 2011 1 2012 1 2013 1 2014 1 2015 1 2016 1 2017 165,698 149,799 159,316 165,574 133,304 155,832 146,264 161,117 161,298 145,869 140,486 161,721 154,792 146,353 141,849 165,019 159,607 135,208 144,297 153,546 146,145 145,998 135,695 156,529 152,906 148,118 131,247 156,269 152,598 145,455 140,999 157,994 163,918 163,037 145,537 167,304 6/7/2017 2017 to 2016 Difference ok 150,654 (13,264) (8.09%) 164,807 1,770 1.09% 138,205 (7,332) (5.04%) 168,000 696 0.42% 640,387 596,517 609,374 608,013 592,658 584,367 588,540 597,046 639,796 621,666 (18,130) (2.83%) May 162,281 156,109 158,119 154,700 144,670 151,595 156,850 156,259 171,829 0 June 176,085 173,954 168,146 158,351 159,827 167,479 161,965 164,872 157,737 0 July 166,823 169,756 164,221 165,398 160,565 155,348 157,805 168,205 177,427 0 August 171,690 179,012 176,869 153,361 164,050 173,983 172,308 186,277 177,567 0 September 176,912 175,965 175,067 173,820 171,651 195,397 173,299 174,505 194,640 0 October 165,842 163,644 164,475 158,889 153,022 133,441 160,539 161,520 166,369 0 November 193,360 167,340 168,477 160,461 162,324 164,303 165,871 181,771 176,178 0 December 142,230 144,376 143,257 124,714 138,223 142,140 141,298 153,338 152,787 0 Total Collections 1,995,610 1,926,673 1,928,005 1,857,707 1,846,990 1,868,053 1,878,475 1,943,793 2,014,330 621,666 Budget Estimate 2,150,000 2,050,000 1,900,000 1,875,000 1,905,800 1,868,900 1,866,400 1,867,700 2,013,400 2,048,900 Actual over (under) budg (154,390) (123,327) 28,005 (17,293) (58,810) (847) 12,075 76,093 930 (1,427,234) Total actual collections as a % of total budget 92.82% 93.98% 101.47% 99.08% 96.91 % 99.95% 100.65% 104.07% 100.05% n/a % change in annual total collected (4.95%) (3.45%) 0.07% (3.65%) (0.58%) 1.14% 0.56% 3.48% 3.63% n/a % of budget collected through 29.79% 29.10% 32.07% 32.43% 31.10% 31.27% 31.53% 31.97% 31.78% 30.34% % of actual total collected through April 32.09% 30.96% 31.61% 32.73% 32.09% 31.28% 31.33% 30.72% 31.76% n/a Chart Reflecting History of Collections through the Month of April 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 April i 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 April March February January Page 25 i CITY OF SPOKANE VALLEY, WA Telephone Utility Tax Collections - For the years 2009 through 2017 January February March April P:\Finance\Finance Activity Reports\Tax Revenue\Telephone Tax\2017\telephone utility tax collections 2017 2009 1 2010 1 2011 2012 1 2013 2014 2015 1 2016 1 2017 128,354 234,622 282,773 266,041 230,721 264,175 275,775 254,984 241,357 230,366 245,539 238,561 193,818 261,074 234,113 229,565 217,478 216,552 223,884 214,618 210,777 205,953 208,206 206,038 177,948 212,845 174,738 214,431 182,167 173,971 177,209 171,770 162,734 163,300 162,536 157,439 6/8/2017 2017 to 2016 Difference (19,433) (10,671) (14,673) (14,331) ok (10.67%) (6.13%) (8.28%) (8.34%) Collected to date 917,623 1,019,822 955,823 918,570 872,532 830,974 779,962 705,117 646,009 (59,108) (8.38%) May 242,115 255,056 236,985 227,469 129,270 210,010 187,856 174,512 0 June 239,334 251,880 239,013 234,542 293,668 210,289 187,412 170,450 0 July 269,631 250,593 244,191 226,118 213,078 205,651 190,984 174,405 0 August 260,408 246,261 349,669 228,789 211,929 205,645 185,172 171,909 0 September 249,380 240,111 241,476 227,042 210,602 199,193 183,351 170,476 0 October 252,388 238,500 237,111 225,735 205,559 183,767 183,739 166,784 0 November 254,819 247,848 240,246 225,319 212,947 213,454 175,235 166,823 0 December 368,775 236,065 236,449 221,883 213,097 202,077 183,472 168,832 0 Total Collections 3,054,473 2,986,136 2,980,963 2,735,467 2,562,682 2,461,060 2,257,183 2,069,308 646,009 Budget Estimate 2,500,000 2,800,000 3,000,000 3,000,000 2,900,000 2,750,000 2,565,100 2,340,000 2,200,000 Actual over (under) budg 554,473 186,136 (19,037) (264,533) (337,318) (288,940) (307,917) (270,692) (1,553,991) Total actual collections as a % of total budget 122.18% 106.65% 99.37% 91.18% 88.37% 89.49% 88.00% 88.43% n/a % change in annual total collected n/a (2.24%) (0.17%) (8.24%) (6.32%) (3.97%) (8.28%) (8.32%) n/a % of budget collected through April 36.70% 36.42% 31.86% 30.62% 30.09% 30.22% 30.41% 30.13% 29.36% % of actual total collected through April 30.04% 34.15% 32.06% 33.58% 34.05% 33.76% 34.55% 34.08% n/a Chart Reflecting History of Collections through the Month of April 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 2009 2010 2011 April 2012 2013 2014 2015 2016 2017 ■ April ■ March ■ February ■ January Page 26 S"�'olian;a e�� P ae y .�UllY PUBLIC WORKS DEPARTMENT MONTHLY REPORT May 2017 AGREEMENTS FOR SERVICES ADOPTED AND IN OPERATION * Budget estimates ** Does not include May Contract Name Contractor Contract Amount Total Expended % of Contract Expended Street Maintenance Poe Asphalt $1,366,663.00 $206,262.14 15.09% Street Sweeping AAA Sweeping $490,200.00 $110,149.84 22.47% Storm Drain Cleaning AAA Sweeping $189,990.00 $2,614.14 1.38% Snow Removal Poe Asphalt $132,578.46 $132,578.46 100.00% Landscaping Senske $58,746.00 $14,203.48 24.18% Weed Spraying Spokane Pro Care $19,400.00 $0.00 0.00% Emergency Traffic Control Senske $10,000.00 $2,653.26 26.53% Litter and Weed Control Geiger Work Crew $70,000.00 $15,806.61 22.58% State Highway Maintenance WSDOT $265,000.00 $98,946.39 37.34% Traffic Signals, Signs, Striping Spokane County $632,000.00 $155,506.23 24.61% Dead Animal Control Mike Pederson $20,000.00 $8,250.00 41.25% Citizen Requests for Public Works - May 2017 Request Submitted In Progress Waiting (30+ days) Resolved C.A.R.E.S. 19 2 1 16 Dead Animal Removal 5 0 0 5 Gravel Shouldering 2 0 0 2 Illicit Discharge 1 0 0 1 Landscaping ROW 10 3 0 7 PW Projects 8 0 0 8 Report a Pothole 17 0 2 11 Roadway Hazard 9 0 1 8 Sign & Signal Requests 9 0 0 9 Storm Drainage / Erosion 7 1 1 5 Street Sweeping 15 0 0 15 Weed Control 4 0 0 4 Snow Plowing - Damage 1 0 0 1 Traffic 15 1 0 14 Totals 122 6 5 91 WASTEWATER Status of the process can be monitored at: http://www.spokaneriver.net/, http://www.ecy.wa.gov/geographic/spokane/spokane river basin.htm http://www.spokanecounty.orq/utilities/WaterReclamation/content.aspx?c=2224 and http://www.spokaneriverpartners.com/ STREET MAINTENANCE ACTIVITY The following is a summary of Public Works/Contractor maintenance activities in the City of Spokane Valley for May 2017: • Poe Maintenance Contract — Asphalt shoulder repair and asphalt patch work. • J and H Construction began stormwater repair work. • AAA Sweeping — Arterial maintenance sweeping continued. Residential spring sweep continues. • AAA Sweeping Vactor Contract — Cleaning bridge drains, sidewalk underdrains on arterials, catchbasins and drywells. • Pothole patching throughout City. • Geiger Work Crew — Litter pickup and right of way dryland grass mowing. STORMWATER UTILITY The following is a summary of City Stormwater Utility activities for May 2017: • Began process of working on the 2018-2024 Stormwater CIP Update • Continued working on the following tasks: o Testing GIS ArcCollector for pilot collection of field data. o Reviewing GPS tracking options to replace eRoadTrac for service vehicles such as snowplowing, sweeping, and storm drain cleaning operations. o Stormwater action request list for small works and maintenance projects in 2017 and 2018, completing 13 projects so far this year, overall status shown below: Stormwater Ratepayer Project Requests May -17 Total Requests Logged Since 2009: 264 2017 Completed Projects: Completed Projects 2009-2016: Unwarranted (No -Build) List: 13 106 34 Total Project Backlog: 111 Remaining Projects Assigned for 2017-2019 Small Works: Maintenance: Large Capital: 78 25 2 Unfunded Projects Large Capital: 6 Remaining Backlog Awaiting Assignment: 0 2 CAPITAL PROJECTS Spokane Public Works Projects Monthly Summary - Design & Construction May -2017 Project # Design & Construction Projects Funding Proposed Ad Date Bid Open Date % Complete Estimated Construction Completion Total Project Cost PE I CN Street Projects 0123 Mission Ave - Flora to Barker 0141 Sullivan & Euclid PCC 0166 Pines Rd. (SR27) &Grace Ave. Int Safety 0201 ITS Infill Project- Phase 1 0221 McDonald Rd Diet (16th to Mission) 0239 Bowdish Rd & llth Ave. Sidewalk 0249 Sullivan & Wellesley Intersection Improv 0250 9th Ave Sidewalk - Raymond to University 0251 Euclid Avenue Reconstruction Project 0258 32nd Ave Sidewalk-SR27 to Evergreen Street Preservation Projects 0235 NB Sullivan Rd. Pres (Spo Rvr-Flora Pit) 0240 Saltese Road Preservation Project 0248 Sprague Street Pres - Sullivan to Corbin 0252 Argonne Resurfacing: Broadway to Indiana 0253 Mission - Pines to McDonald 0255 Indiana St Pres (Mirabeau-Evergreen) 0259 North Sullivan ITS Project Traffic Projects 0167 Citywide Safety Improvements 0222 Citywide Reflective Signal Back Plates FHWA - STP(U) FHWA - STP(U) HSIP FHWA - CMAQ TIB - UAP TIB - SP FHWA - STP(U) STA - FTA/NF COSV TIB - SP COSV COSV FHWA - STP(U) FHWA - STP(U) COSV COSV CMAQ HSIP HSIP Parks Projects 0227 ApplewayS.U.P. - Pines to Evergreen FHWA-STP(U) 0237 ApplewayTrail -Sullivan to Corbin COSV * Bids opened 8/19/16. Since bids were high due to late season subcontractorworklo submitted to UPRR on 4/3/17 using HDD method. After UPRR grants permit, Staff will 02/02/18 03/03/17 06/23/17 06/02/17 05/27/16 02/17/17 05/03/19 03/31/17 03/10/17 04/13/18 N/A 04/28/17 04/06/18 02/02/18 04/14/17 03/31/17 02/23/18 02/23/18 03/24/17 07/14/17 08/19/16* 06/17/16 03/03/17 05/24/19 04/14/17 03/31/17 04/27/18 N/A 05/12/17 04/27/18 02/23/18 04/28/17 04/14/17 03/16/18 30 100 100 99 100 100 2 100 100 5 100 100 9 0 100 100 0 0 0 0 0 98 0 0 0 0 0 100 0 0 0 0 0 0 11/15/18 12/31/17 11/01/17 10/31/17 07/31/17 08/31/17 12/31/19 07/31/17 12/31/17 09/28/18 05/30/17 10/31/17 12/31/19 10/31/18 10/31/17 09/15/17 10/31/2018 $ 4,333,334 $ 2,330,475 $ 733,086 $ 350,402 $ 2,524,104 $ 536,342 $ 1,370,000 $ 240,000 $ 1,800,000 $ 471,891 $ 65,834 $ 920,000 $ 1,770,000 640,000 770,000 949,613 914,209 07/31/15 08/21/15 100 90 12/30/16 $ 503,424 TBD TBD 0 0 03/01/19 $ 81,000 11/11/16 12/09/16 100 50 07/31/17 $ 2,134,057 05/01/17 05/26/17 90 0 10/31/17 $ 2,130,000 ad, the project was not awarded. The revised Wireline Xing permit application was recertify ROW, and resubmit to WSDOTfor CN approval. Re -bid Summer 2017. Project # Design Only Projects Funding Design Complete Date %Complete Total Project Cost PE Street Projects 0142 Broadway @ Argonne/Mullan 0143 Barker Rd/BNSF Grade Separation 0205 Sprague/Barker Intersection Improvement 0223 Pines Rd Underpass @ BNSF &Trent 0247 8th & Carnahan Intersection Improvements Street Preservation Projects 0254 Mission - McDonald to Evergreen 0256 University Rd Pres -24th to Dishman Mica 0257 University Rd Pres -16th to 24th Stormwater Projects 0193 Effectiveness Study 0198 Sprague, Park to University LID 0199 Havana -Yale Diversion 0200 Ponderosa Surface Water Diversion FHWA - STP(U) COSV COSV COSV COSV COSV COSV Dept of Ecology Dept of Ecology Dept of Ecology Dept of Ecology 12/31/18 07/31/18 12/31/18 12/31/18 TBD 05/31/17 05/31/17 12/01/17 06/30/17 03/01/18 10/31/16 10/31/16 3 90 0 5 0 0 80 50 10 95 30 35 35 $ 276,301 $ 1,327,781 $ 51,619 $ 1,710,000 $ 250,000 $ 67,000 $ 48,000 $ 53,000 $ 600,000 $ 20,000 $ 20,000 $ 20,000 TRAFFIC Progress/Trent Intersection Open House WSDOT's maintenance and traffic staffs teamed with the City's traffic staff and conducted an open house on May 4th at the East Valley Middle School. The purpose of the open house was to solicit public input on a proposal to install a raised concrete traffic island that would restrict left turn traffic leaving southbound Progress Road and turning east onto Trent Ave (SR290). A four year crash history at the intersection shows that there have been 24 crashes, 18 of which were left turners from Progress to Trent Avenue. The proposed concrete traffic island will restrict left turners leaving Progress but still allow left turning traffic onto Progress from Trent. There were over 20 attendees who participated in the open house including residents and business owners in the Trentwood neighborhood. All attendees at the meeting were in favor of the project. Of special note, the owner/operator of the Zip's Trip gas station on the NW corner of Progress and Trent was in favor of the project as well. WSDOT maintenance is proposing to construct the improvements at no cost to the City. WSDOT Hardware Updates for City Traffic Signals WSDOT is purchasing new engine boards and software to update 43 Spokane Valley traffic signal controllers using federal grants they've received. The equipment to make the change is expected to arrive in early July. City and State traffic signal maintenance crews are working to develop a plan to make the upgrades soon after the equipment arrives. This upgrade will improve communications between City to City and City to State traffic signals for better signal coordination and traffic progression on the City's busiest corridors. The equipment for these upgrades is approximately $91,000. PLANNING AND GRANTS Draft 2018-2023 Six Year Transportation Improvement Program (TIP) Engineering and Economic Development staff worked to update the 2017-2022 Six year TIP for 2018- 2023. The City is required by RCW 35.77.010 to prepare and, after holding a public hearing, adopt a revised and extended comprehensive transportation program for the ensuing six calendar years. This plan must be submitted to the Washington State Department of Transportation by July 1st each year. Staff presented a summary of the recommended updates removing completed projects and adding new projects to last year's plan to Council on May 16th. On May 23rd staff conducted a Public Hearing and the City Council passed Resolution 17-011 adopting the new 2018-2023 Six year TIP. 4 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: June 27, 2016 Check all that apply: ❑ consent ❑ old business information ❑ admin. report Department Director Approval: ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Washington State Auditor's Office Engagement Letter for the 2016 Financial Statement and Single Audits GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: None. BACKGROUND: The Washington State Auditor's Office (SAO) began fieldwork for the City's audit of the 2016 financial statements on June 1, 2017. SAO is required to obtain an engagement letter from the entities they audit as part of the communication to management and the governing body regarding the scope of the audit. These communications were also made at an Audit Entrance Conference held on June 21, 2017, at 1:30 pm. OPTIONS: Information Only RECOMMENDED ACTION OR MOTION: Information Only BUDGET/FINANCIAL IMPACTS: Estimated audit costs of $49,000 plus an additional $3,000 in estimated travel costs. Please note that this is only the fees for the Financial Statement and Single Audits. We will also have a separate engagement letter for the Accountability Audit later this year. We anticipate that the total fee for the Financial Statement, Single, and Accountability Audits will approximate $80,000, which is included in the 2017 Budget. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Washington State Auditor's Office Engagement Letter for the 2016 Financial Statement and Single Audits Office of the Washington State Auditor Pat McCarthy June 6, 2017 City of Spokane Valley 11707 E. Sprague Ave, Ste. 102B Spokane Valley, WA 99206 Dear Mayor and City Council: We are pleased to confirm the audits to be performed by the Washington State Auditor's Office for the City of Spokane Valley. This letter confirms the nature and limitations of the audits, as well as responsibilities of the parties and other engagement terms. State Auditor's Office Responsibilities Financial Statement Audit The State Auditor's Office agrees to perform an audit of the comprehensive financial report and basic financial statements of the City of Spokane Valley as of and for the fiscal year ended December 31, 2016, prepared in accordance with accounting principles generally accepted in the United States of America (GAAP). Our audits will be conducted with the objective of our expressing opinions on these financial statements. We will perform our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable, rather than absolute, assurance about whether the financial statements are free from material misstatement. Since we do not review every transaction, our audit cannot be relied upon to identify all misstatements. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the City's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the City's internal controls. Accordingly, we will express no such opinion. Although our audit is not designed to provide an opinion on the effectiveness of internal control over financial reporting, we are required to report any identified significant deficiencies and material weaknesses in controls. We are also required to report instances of fraud and noncompliance with Insurance Building, P.O. Box 40021 • Olympia, Washington 98504-0021 • (360) 902-0370 • Pat.McCarthy@sao.wa.gov provisions of laws, regulations, contracts, and grant agreements that could have a direct and material effect on the accuracy of financial statements, or any instances of material abuse that come to our attention. Abuse is defined by Government Auditing Standards as involving behavior that is deficient or improper, or misuse of authority or position for personal financial interests. As the determination of abuse is subjective, Government Auditing Standards do not require auditors to detect instances of abuse. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. Because of the inherent limitations of an audit, together with the inherent limitations of internal control, an unavoidable risk exists that some material misstatements may not be detected, even though the audit is properly planned and performed in accordance with the standards identified above. Our responsibility is to express in a written report an opinion on the financial statements based on the results of our audit. We cannot provide assurance that an unmodified opinion will be expressed. We may modify or disclaim an opinion on your financial statements if we are unable to complete the audit or obtain sufficient and appropriate audit evidence supporting the financial statements. If our opinion is other than unmodified, we will fully discuss the reasons with you prior to issuing our report. Further, in accordance with professional standards, we may add emphasis -of -matter or other -matter paragraphs to the report for matters that, in our judgment, are relevant to understanding the financial statements or our audit. We will also issue a written report (that does not include an opinion) on issues identified during the audit related to the City's internal control over financial reporting and on compliance with the provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a material effect on the financial statements as required by Government Auditing Standards. The City prepares supplementary information that accompanies the financial statements, which is required by Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) and generally accepted accounting principles (GAAP). We agree to perform auditing procedures on this information, with the objective of expressing an opinion as to whether it is fairly stated, in all material respects, in relation to the financial statements taken as a whole. The City also prepares other information to accompany the financial statements, which is required by accounting standards or is done at its discretion. We will perform limited procedures on this information for the purpose of identifying inconsistencies with the financial statements. However, we will not express an opinion on its fair presentation. Federal Single Audit We will also perform a federal single audit on compliance with, and report on internal control over compliance for, each major program for the fiscal year ended December 31, 2016, in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Those standards and the Uniform Guidance require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the City's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. Because of the inherent limitations of an audit, together with the inherent limitations of internal control, an unavoidable risk exists that some material noncompliance may not be detected, even though the audit is properly planned and performed in accordance with these standards and the Uniform Guidance. In planning and performing the compliance audit, we will consider the City's internal control over compliance in order to determine the appropriate auditing procedures necessary for opining on compliance with each major program, and for testing and reporting on internal control over compliance in accordance with Uniform Guidance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we will express no such opinion. Although our audit is not designed to provide an opinion on the effectiveness of internal control over compliance, we are required to report any identified significant deficiencies and material weaknesses in controls. We will express an opinion as to whether the Schedule of Expenditures of Federal Awards is fairly stated, in all material respects, in relation to the financial statements taken as a whole for the fiscal year ended December 31, 2016. We estimate the federal single audit will cover one federal grant programs, which will be identified at the audit entrance conference. If additional grant programs are audited to satisfy the requirements of the Uniform Guidance, the audit budget discussed below will increase by approximately $4,092 per additional major program. Upon completion of our audit we will issue a written report containing our opinion on the City's compliance for each major program and our report on internal control over compliance. We cannot provide assurance that an unmodified opinion will be expressed. Circumstances may arise in which it is necessary for us to modify our opinion, issue a disclaimer of opinion, or add an emphasis -of -matter or other -matter paragraph(s) to the report. Reporting Levels for Audit Issues Issues identified through the auditing process will be communicated as follows. Failure to appropriately address audit issues may result in escalated reporting levels. • Findings formally address issues in an audit report. Findings report significant deficiencies and material weaknesses in internal controls; misappropriation; and material abuse or non- compliance with laws, regulations, contracts or grant agreements. You will be given the opportunity to respond to a finding, and this response, or a synopsis of it, will be published in the audit report. Professional auditing standards define the issues we must report as findings with regard to non-compliance with a financial statement effect and internal controls over financial reporting. The Uniform Guidance defines the issues we must report as findings with regards to non-compliance and internal controls over compliance with federal grants. • Management letters communicate control deficiencies, non-compliance or abuse with a less - than -material effect on the financial statements or other issues with significance to the audit objectives. Management letters are referenced, but not included, in the audit report. • Exit items address control deficiencies or non-compliance with laws or regulations that have an insignificant or immaterial effect on the audit objectives, or errors with an immaterial effect on the financial statements. These issues are informally communicated to management, but do not warrant the attention of those charged with governance and are not referenced in the audit report. Client's Responsibilities Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America (GAAP); this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Our audit does not relieve management or the governing body of their responsibil ities. Management is also responsible for: • Selecting and applying appropriate administrative and accounting policies. • Establishing and maintaining effective internal controls over financial reporting, compliance, and safeguarding of public resources. • Designing and following effective controls to prevent and detect fraud, theft, and loss. • Ensuring compliance with laws, regulations and provisions of contracts and grant agreements. • Making all financial records and related information available to us. • Correcting the financial statements based on the results of our audit. • Identifying and providing copies of previous audits, attestation engagements, or other studies that directly relate to the objectives of the audit, including whether related recommendations have been implemented. • Promptly reporting to us knowledge of any fraud, allegations of fraud or suspected fraud involving management, employees or others, in accordance with RCW 43.09.185. • Providing us with a management representation letter that confirms certain representations, both express and implied, which we will request at the conclusion of our audit. This letter includes representations regarding legal matters. A separate letter may be needed from the City's legal counsel. • Preparing the supplementary information and providing us with certain written representation concerning the supplementary information. • Including the auditor's report on the supplementary information in any document that both contains the supplementary information and indicates we have reported on the supplementary information. • Either presenting the supplementary information with the audited financial statements or, if the supplementary information will not be presented, making the audited financial statements readily available to users of the supplementary information no later than the date the supplementary information and auditor's report thereon are issued. • Preparing the schedule of expenditures of federal awards (including notes and noncash assistance received) in accordance with the Uniform Guidance requirements and providing us with certain written representations concerning the supplementary information. • Including the auditor's report on the schedule of expenditures of federal awards in any document that contains the schedule and indicates that the auditor reported on the information. • Either presenting the schedule of expenditures of federal awards with the audited financial statements or, if it will not be presented with the audited financial statements, making the audited financial statements readily available to the intended users of the schedule no later than the date the schedule and auditor's report thereon are issued • Identifying all federal awards received and government programs. • Understanding and complying with the provisions of laws, regulations, contracts, and grant agreements, including applicable program compliance requirements. • Internal control over compliance, including establishing and maintaining effective controls that provide reasonable assurance that the City administers government programs in compliance with the compliance requirements. • Evaluating and monitoring the City's compliance with the compliance requirements. • Informing us of the City's relationships with significant vendors who are responsible for program compliance • Following up and taking corrective action on all audit findings, including, when applicable, preparing a summary schedule of prior audit findings and a corrective action plan. Submitting the reporting package and data collection form through the Federal Audit Clearinghouse. Management will provide the State Auditor's Office with the information required for performing the audit and is responsible for the accuracy and completeness of that information. Management will notify the State Auditor's Office when any documents, records, files, or data contain information that is covered by confidentiality or privacy laws, such as HIPAA. All misstatements identified by the audit will be discussed with management. Material misstatements corrected by management and all uncorrected misstatements will be communicated at the exit conference, as required by professional auditing standards. Management's Written Representations At the conclusion of our audit, we will also request certain written representations from you about the subject matter information and related matters, including items discussed above. Estimated Audit Costs and Timeline We estimate the cost of the audit work to be $49,000 plus estimated charges for travel time of $3,000, travel costs, and other expenses, if any, with work expected to commence by May 25, 2017. Invoices for these services will be prepared and presented each month as our audit work progresses. We anticipate our reports, which will be addressed to the City's governing body and published on our website www.sao.wa.gov to be available to you and the public as outlined below. These estimates are based on timely access to financial information and no significant audit reporting issues. The estimated cost and completion date may change if unforeseen issues arise or if significant audit issues are identified necessitating additional audit work. We will promptly notify you if this is the case. Report Date* Independent Auditor's Report on Financial Statements September 2017 Independent Auditor's Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards September 2017 Independent Auditor's Report on Compliance for Each Major Program and on Internal Control over Compliance in Accordance with Uniform Guidance September 2017 *Report Issuance Dates are Estimates Only The audit documentation for this engagement, which may contain confidential or sensitive information, is the property of SAO and constitutes a public record under Chapter 42.56 RCW. Subject to applicable laws and regulations, appropriate individuals, as well as audit documentation, will be made available upon request and in a timely manner to appropriate auditors and reviewers, City's management and governing body, and federal agencies, for purposes of a public records request, a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. The audit documentation for this engagement will be retained for a minimum of five years after the report release (publish) date in accordance with the public records retention schedule established by the Washington Secretary of State. Expected Communications During the course of the audit, we will communicate with Chelsie Taylor, Finance Director on the audit status, any significant changes in our planned audit scope or schedule and preliminary results or recommendations as they are developed. Please contact us if, during the audit, any events or concerns come to your attention of which we should be aware. We will expect Chelsie Taylor to keep us informed of any such matters. Audit Dispute Process Please contact the Audit Manager or Assistant Director to discuss any unresolved disagreements or concerns you have during the performance of our audit. At the conclusion of the audit, we will summarize the results at the exit conference. We will also discuss any significant difficulties or disagreements encountered during the audit and their resolution. By signing and returning this letter you acknowledge that the foregoing is in accordance with your understanding. Please contact us with any questions. We appreciate the opportunity to be of service to you and look forward to working with you and your staff. Sincerely, Brad White, Audit Manager 6/1/2016 Washington State Auditor's Office City's Response: This letter correctly sets forth our understanding. Ca/e4tXM- (A LI Calhoun ate City Manager I Chelsie Taylor Finance Director