2017, 05-23 Formal Format MINUTES
City of Spokane Valley
City Council Regular Meeting
Formal Meeting Format
Tuesday, May 23, 2017
Mayor Higgins called the meeting to order at 6:00 p.m.
Attendance: Sta f
Rod Higgins,Mayor Mark Calhoun, City Manager
Arne Woodard, Deputy Mayor John Holtman, Deputy City Manager
Caleb Collier,Councilmember Cary Driskell, City Attorney
Pam Haley, Councilmember Erik Lamb, Deputy City Attorney
Mike Munch, Councilmember Chelsie Taylor,Finance Director •
Ed Pace,Councilmember Mike Stone, Parks& Rec Director
Sam Wood, Councilmember Mike Basinger, Economic Dev Manager
Gloria Mantz, CIP Manager
Morgan KoudeIka, Sr. Administrative Analyst
Chaz Bates,Economic Dev Specialist
Carolbelle Branch,Public Information Officer
Carrie Koudelka,Deputy City Clerk
INVOCATION: Pastor Matthew Lawson of Advent Lutheran Church gave the invocation.
PLEDGE OF ALLEGIANCE: Council, staff and the audience stood for the Pledge of Allegiance led by
Cub Scout Troop#417.
ROLL CALL: Deputy City Clerk Koudelka called the roll, all Councilmembers were present.
APPROVAL OF AGENDA:It was moved by Deputy Mayor Woodard, seconded and unanimously agreed
to approve the agenda.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS:N/A
COMMITTEE,BOARD,LIAISON SUMMARY REPORTS:
Councilmember Munch:No report.
Councilmember Haley said she attended the STA (Spokane Transit Authority) Board meeting where they
discussed the new Route 95 and later attended the grand opening of the route, and she said she attended the
Visit Spokane annual meeting and discussed their new logo and regional view.
Councilmember Pace:No report.
Councihnember Wood said he attended the Western Policy Center summit where they discussed health
care.
Councilmember Collier said he attended the ribbon cutting ceremony for Ridgeview, an agency that
provides long-term care, and the Spokane Homebuilders annual event.
Deputy Mayor Woodard said he attended the ribbon cutting ceremony for 1-95, a River Forum fundraiser,
and the Spokane Valley Art Council Auction. He said he attended several ribbon cutting ceremonies
including Inland Northwest Insurance, PayTrace, Home Decor and Pearson Weary Pain Relief Clinic, and
he said lie attended the Spokane County Housing and Development committee meeting.
MAYOR'S REPORT: Mayor Higgins reported that he attended a Family Promise Dinner, and a haz-mat
training, and the Spokane Valley Arts Commission Auction. He also attended the Washington Policy
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Solutions Center summit, the Pain Relief Clinic move to their new location, and a study in the retention of
businesses. He said he attended the Visit Spokane Board of Directors meeting, the Valley Chamber of
Commerce lemonade event,the Torch Light Parade and the STA route dedication.
PROCLAMATION: N/A
PUBLIC COMMENTS: Mayor Higgins explained the rules and invited public comments.
Jeff Crum, Spokane Valley, said he is the Executive Director for Disc Golf Uprising and that he was able
to get disc golf incorporated into the Master Plan for Spokane Valley. He said lie looked for undeveloped
forestland in the Valley for a disc golf park and found an area at 44th and Sand in Ponderosa and another
area above Good Samaritan. He said there is a possibility for a disc golf course in Valley Mission Park and
he proposed that option to Mike Stone. He said he helped to install the disc golf park in Spokane and would
like to establish one at Valley Mission Park.
Laura Renz, Spokane Valley, said she is with Service Dog Alliance and they are working on a universal
sign for businesses that might have the City code reference or ADA regulations and would state what the
business allows so people will see it as they enter a business. She also said that if the sign is in the window
of a business, it indicates the business owner and employees have been trained to enforce the regulations.
Aaron Johnson,a representative of US Disc Golf,said there are over forty schools that have extra-curricular
disc golf programs. He said disc golf provides a good way to preserve lands that are not parks and he said
fifty-five percent of students who have been in the disc golf program are female. He also mentioned that
while Greenacres Park has a disc golf course, he would like it redesigned to increase safety.
Pat Shearer said he is the president of the local disc golf club and he said it is a growing, low-impact sport
in the area and that anyone can play. He said it is all about having fun and enjoying nature.
1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any
member of Council may ask that an item be removed from the Consent Agenda to be considered separately.
Proposed Motion:I move to approve the Consent Agenda.
a. Approval of claim vouchers on May 23, 2017 Request for Council Action Form, Total: $1,343,639.07
b. Approval of Payroll for Pay Period Ending May 15,2017: $357,058.85
c. Approval of May 2, 2017 Council Meeting Minutes, Study Session
d. Approval of May 9, 2017 Council Meeting Minutes,Formal Meeting Format
It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the consent
agenda.
NEW BUSINESS:
2.Public Hearing: 2017 Budget Amendment—Chelsie Taylor
Mayor Higgins explained the rules of the public hearing and opened the public hearing at 6;2,1 p.in.
Finance Director Taylor said this is a hearing on the budget amendment and follows an administrative report
given on May 16,2017. She said that since the budget was adopted,a number of items have come up, most
noticeably the City reorganization and the state minimum wage increase of 16.16 percent over the 2016
minimum wage. She pointed out that one item not included in the previous administrative report to Council
was the purchase of the snowplow blade of$28,000.00 and she noted that the RCA lists all the amendment
items and proceeded to highlight them for Council. She said the 2016 budget included the purchase of a
snowplow but it did not include all the accessories for the plow. The updated schedule is included in RCA
as an attachment. She said assuming the motion to advance the ordinance to a second reading is approved
tonight, she will bring it back to Council on June 6, 2017, for a second reading. Mayor Higgins said all
public comment will take place during this hearing, not after the ordinance reading, and then lie invited
public comment. Albert Merkel, Spokane Valley, said he heard about the elimination of the traffic signal
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replacement program and he is concerned the money for roads is decreasing and he said we need to continue
upkeep for the roads. There being no further comments, Mayor Higgins closed the hearing at 6.•35 p.m.
3.First Reading Ordinance 17-008 Amending 2017 Budget—Chelsie Taylor
After Deputy City Clerk Koudelka read the ordinance title, it was moved by Deputy Mayor Woodard and
seconded to advance Ordinance 17-008 amending the 2017 budget to a second reading. Finance Director
Taylor said she had nothing to add. Deputy Mayor Woodard said that Council put the signal replacement
program in the budget last year but lie said the reality today is that we need to start over so we will readdress
it at the budget meeting. He said with regard to the road preservation and maintenance fund, the reality is
we need to come up with a way to keep the roads going; he said we are working on secondary and arterials
now,but it will be addressed at the summer budget workshop. Vote by acclamation: In favor: unanimous.
Opposed: none. Motion earned.
4. PUBLIC HEARING: Draft 2018-2023 Transportation Improvement Program(TIP)—Mike Basinger
Mayor Higgins opened the public hearing at 6:39 p.m. Economic Development Manager Basinger said he
is before Council to present the 2018-2023 TIP. He said that in order to be eligible for grants, City projects
must be included in the TIP.He said the TIP is required by the state and can be amended at any time and it
is included by reference in our Comprehensive Plan. He then provided an overview of the projects proposed
for the 2018-2023 TIP.
Sprague and Barker: he said the study will be completed in 2018 and the project includes installation of a
traffic control device.
Sullivan and Wellesley: this is an intersection improvement project to accommodate growth from Bigelow
Gulch.
Argonne—Broadway to Indiana: a pavement management program project updating sidewalks and ramps
that do not meet ADA regulations.
Barker—BNSF Grade Separation: he said we are looking at several alternatives for grants for this project.
North Sullivan ITS: will extend conduit and controls for the Intelligent Transportation System.
Pines--BNSF Grade Separation: he said this project is similar to the BNSF underpass at Argonne so the
road will go under the railroad.
Sprague—Sullivan to Corbin: he said this is a pavement preservation project.
Appleway Trail — Evergreen to Sullivan: this shared use path project will include trees and irrigation.
Appleway Trail—City Hall to University: he said this also includes trees and irrigation.
Argonne--Indiana to Montgomery: includes concrete pavement.
Coleman—4'h to 2"d: this project completes the sidewalk.
Evergreen--Mission to Indiana: pavement preservation that includes bike lane improvements. He said the
portion over the bridge decks are the state's responsibility but the City is responsible for the approach area.
Mission—Flora to Barker: this is a capacity improvement to accommodate growth and includes bike lanes.
Park—Broadway to Indiana: a capacity improvement that includes bike lanes, stormwater and sidewalks.
Argonne and Mullan at Broadway: includes concrete intersections and ADA improvements.
Broadway -- Flora to Barker: construction of new roadway that includes bike lanes, stormwater and
sidewalks.
Barker Euclid to Trent: constructs a three-lane road section.
Barker — Appleway to I-90: constructs a five-lane section that includes bike lanes, stormwater and
sidewalks.
Barker—South City Limits to Appleway: construction of three-lanes.
Argonne and 1-90: widens the bridge and includes sidewalks.
Barker—Spokane River to Euclid: constructs a three-lane section.
Mirabeau and Mansfield: he said this project will include installation of a new traffic signal.
Pines and I-90; this project adds two dedicated turn lanes on Indiana and a right turn lane on Mission.
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8`s and Carnahan: lie said this project was added to the TIP to improve and realign the intersection to make
it safer.
Mayor Higgins invited public comment and stated there will be no further public comment after the hearing
is closed.Nina Fluegel, Spokane Valley, asked with regard to item 14(Mission—Flora to Barker) if this is
the area along Mission and Long where there is a new elementary school and if it will only be on the south
side of Mission or also on the north side. Mr. Basinger said it will be on both sides. There being no further
comments, Mayor Higgins closed the public hearing at 6.'50 p.m.
5. Resolution 17-011 Adopting 2018-2023 Six-Year Transportation Improvement Program (TIP) —Mike
Bas inger
It was moved by Deputy Mayor Woodard and seconded to approve Resolution 17-011, adopting the 2018-
2023 Six-Year TIP as presented. Economic Development Manager Basinger said the resolution for the
proposed TIP is before Council and he will forward it to the state once it has been approved by Council.
Councilmember Collier asked if we are pursuing every available grant for these projects and Mr. Basinger
confirmed that we are. Councilmember Munch said we should try to grab the Havana Street area from the
County along the fairgrounds because the roads around there are not well maintained, City Manager
Calhoun said Council could discuss this further during the Advance Agenda portion. Vote by acclamation:
In favor: unanimous. Opposed:none. Motion carried.
6. Second Reading Ordinance 17-007 City-Initiated Street Vacation—John Hohman
After Deputy City Clerk Koudelka read the ordinance title, it was moved by Deputy Mayor Woodard and
seconded to approve Ordinance No. 17-007. Deputy City Manager Hohman said the street vacations are
for two rights-of-way dedicated by West Farms Irrigated Tracts No. I Plat, both undeveloped. He said this
item has been discussed twice previously before Council. Mayor Higgins invited public comment, no
comments were offered. Vote by acclamation:In favor: unanimous. Opposed: none. Motion carried.
7.First Reading Ordinance 17-009 Gifting—Cary Driskell
After Deputy City Clerk Koudelka read the ordinance title, it was moved by Deputy Mayor Woodard and
seconded to advance Ordinance No. 17-009 adopting chapter 3.34 Spokane Valley Municipal Code relating
to acceptance ofdonations to asecond reading.City Attorney Driskell said staff brought forward to Council
the need for an ordinance dictating how the City can accept donations and said that state law requires an
ordinance that sets the parameters. He said there are two exceptions to the City Manager having authority
to accept donations. The first exception would be cash donations of over$200,000. The second exception
is that the City Manager may, at his or her discretion,bring a proposed donation to the City Council to seek
input and discussion from the Council, or if the donation was of a nature that the City Manager thought the
Council would have a high level of interest. However, the City Manager would still have discretion to
accept or deny the donation. In addition, he said the City Manager would report any donations accepted and
denied by the City to Council. Mayor Higgins invited public comment.
Al Merkel,Spokane Valley,asked if there have been any offers of donations in the past and if so, if we kept
track of them. City Manager Calhoun said that he cannot recall any donations to the City in the past.
Tony Lazanis, Spokane Valley, asked if someone wanted to donate property with contamination on it,
would the City accept it if it would cost the City money to clean it up. Mr. Driskell said the City Manager
would evaluate the donation before determining if it would be accepted. Mr. Calhoun mentioned as a point
of clarification that artwork has been donated to the City. Vote by acclamation: In favor: unanimous.
Opposed.' none. Motion carried.
8.Proposed Resolution 17-012 Establishing No Parking Zones—Gloria Mainz
It was moved by Deputy Mayor Woodard and seconded to approve Resolution 17-012 adopting the
temporary parking restrictions near the intersection of Dalton Avenue and Tschirley Road. CIP Manager
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Approved by Council:06-27-2017
Mantz said the resolution is to establish a temporary No Parking zone on Euclid Avenue due to construction
being done on Euclid Avenue from Flora Road to Tschirley Road. She said the restriction will be in place
for ninety days or for the duration of the project which is expected to take sixty days. She said the current
code does not allow us to do this without a resolution. Councilmember Collier asked if the houses in the
area will have adequate parking.Ms. Mantz confirmed that the homeowners have been contacted and they
will have adequate parking. City Attorney Driskell noted the resolution says "from the intersection of
Tschirley Road to 200 feet east of the intersection" and it should be to the west. It was moved by Deputy
Mayor Woodard and seconded to amend his motion to include the correction that there be no parking at
any time on Dalton Avenue from the intersection of Tschirley Road to 200 feet west of the intersection.
Mayor Higgins invited public comments on the amendment to the motion;no comments were offered. Vote
by acclamation to amend the motion:In favor: unanimous. Opposed none.Motion carried Mayor Higgins
invited public comments on the fully amended motion; no comments were offered. Vote by acclamation:
In favor: unanimous. Opposed: None. Motion carried.
City Attorney Driskell said he would like to draft a resolution so staff can make these types of restrictions
as they may come up without bringing them all before Council. It was the consensus of Council to add to
this to the Advance Agenda.
9. Motion Consideration: Saltese Preservation Project—Robert Lochmiller, Gloria Mantz
It was moved by Deputy Mayor Woodard and seconded to award the Saltese Road(Houk to 24th)Project,
CIP 0240 to W.M. Winkler Company in the amount of$871,551.00 and authorize the City Manager to
finalize and execute the construction contract. CIP Manager Mantz said bids were opened on May 12 after
advertising for two weeks.She said we received two bids with the low bid at$871,551.00 by W.M. Winkler
which was two percent over the engineer's estimate.Mayor Higgins invited public comments;no comments
were offered. Deputy Mayor Woodard commented that the project should be interesting to watch as they
will grind the road and then overlay it. Vote by acclamation:In favor: unanimous. Opposed: crone. Motion
carried.
10. Motion Consideration:Poe Contract Amendment—John Hohman
It was moved by Deputy Mayor Woodard and seconded to approve the contract amendment #4 with Poe
Asphalt Paving, Inc.,for a new total contract amount of$214,896.46, and authorize the City Manager to
finalize and execute the contract amendment. Deputy City Manager Hohman said staff is requesting to
amend the contract with Poe Asphalt for snow removal because this year we had a continual need for snow
removal and we came up short for the season. He said this is typically under the authority of the City
Manager but this season the dollar amount exceeded City Manager authority so it is before Council for
approval. He said in essence it kept snowing and they kept plowing snow so this will pay for service that
we already received. Mayor Higgins invited public comments; no comments were offered. Vote by
acclamation:In favor: unanimous. Opposed: none. Motion carried.
Mayor Higgins called for a break at 7:17 p.m. The meeting reconvened at 7:30 p.rn.
11. Motion Consideration: Waste Management Collection Contract—Erik Lamb,Morgan Koudelka
It was moved by Deputy Mayor Woodard and seconded to approve the contract with Waste Management
for single family, multifamily, and commercial solid waste, recycling, and compostables collection services
in substantially the form as presented and authorize the City Manager to execute such contract. Deputy
City Attorney Lamb said he is before Council to present the contract for solid waste, recyclables and
compostables for residential and commercial purposes. He said the City went through an extensive
competitive process for this contract and that it provides full garbage services, residential recycling as
required by the state, and a full compostable option, and he said we added on-call household pickup. As
part of finalization with Waste Management,he said issues came up that were not anticipated but we worked
through those issues and the contract is essentially the same.
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Mr. Lamb said this is an exclusive contract and we will have three separate non-exclusive contracts for
drop-box services. He said we incorporated Alternative One, which provides universal carts supplied by
the contractor and Alternative Three that provides for on-call household cleanup consisting of annual
removal of Up to one cubic yard weighing no more than sixty-five pounds, and two large bulky items at no
extra charge.Mr.Lamb said the contract incorporates all Waste Management company details and changes
accepted during the RFP process including four addendums and minor grammatical and definition changes.
He said the most substantial changes are operational changes discussed with Waste Management, tailored
to the procedures and practices of Waste Management to improve efficiency. Examples include modified
routes, vacation holds, removal of overweight charges, allowance of commercial containers to be green,
residential garbage carts will remain grey, recyclable carts will be blue and the compostable carts will be
green. He said we added clarifying language that multifamily recycling is optional and setting the
administrative fee at one percent, embedded in the customer invoice fees, to pay for management and
administration of the contract.He said the administrative fee is not on drop-box services. He said language
was added to clarify that state tax is only on garbage and not on recycling,that solid waste services are only
allowed through the contract providers, and he said drop-box services will have separate contracts and are
forthcoming. Mayor Higgins invited public comment.
Nina Fluegel, Spokane Valley,asked why multi-family units are not required to have recycling because she
said they are a big part of the Valley and they need to do their part. She said we should offer recycling as
an option to give them a choice to recycle in larger containers if they were provided. Mr. Lamb said
originally we adopted the County's plan that did not require recycling for multifamily units, but as part of
the education piece, this is something we are encouraging and we are required to update our Solid Waste
Management plan every five years so there may be a push from the state to change that.
Tammy Yeager of Waste Management said on behalf of Waste Management she and the team are elated
that they were selected as the City's service provider. She said it was a rigorous process and she looks
forward to working with Council and staff to implement the services selected and she said they are very
interested in multifamily recycling because it is very important, and she said many multifamily units have
already selected recycling. She added that they will work with staff to bring forward an implementation
plan to let the customers know what the options are.
Tony Lazanis Spokane Valley: said someone should identify them and require them to have a recycling
container.
Vote by acclamation:In favor: unanimous. Opposed:Mone. Motion carried.
12. Motion Consideration:Approval of Change Order for Siting Sculptures at City Hall--John Hohman
It was moved by Deputy Mayor Woodard and seconded to approve the Meridian Change Order in the
amount of$23,526.16 for the installation of bases and electrical conducts for the four sculptures to be
placed at City Hall, which include Coup Ponies, Woman with Horse, Berry Picker, and the Mullan Trail
Marker.Deputy City Manager Holman said staff has been working on sculpture placement at the new City
Hall since August of 2016, and this has been discussed several times with Council. He said we received a
cost from the contractor a few weeks ago that was over$61,000.00 and it was not brought to Council for
consideration because lie thought it was excessive.Through negotiation and deletion of some of the items,
lie said the cost came to$23,000.00 for the slab foundations where the sculptures will be placed,landscaping
around the foundations, as well as electrical conduits for future lighting if desired. He said the sculptures
will be donated by the Spokane Valley Arts Council so no direct City funds are being used for the sculptures,
but he said the Spokane Valley Arts Council does receive City funds through allocations. The site is being
actively worked on so he said we need to move forward as soon as possible. Mr. Hohman added that these
items were not originally contemplated so he would like to utilize Capital Fund 312 reserves.
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Approved by Council:06-27-2017
Councilmember Collier asked how much this would cost the City later if we did not do it now and Mr.
I-Iohman said it would be much more expensive because we would have to tear up the concrete to route
conduit, he said it could be up to ten times more. Mayor Higgins invited public comments:
Nina Fluegel, Spokane Valley,said that depending on where the sculptures are placed around the building,
they may cause a distraction to drivers and she said she proposes putting them inside the building. Mr.
Holtman said the building was not designed for that,the lobby area is not large enough to accommodate the
sculptures and because it has a full basement,the floor of the lobby is not able to bear the weight load. He
said the largest sculpture is away from traffic and near the parking lot, the smaller sculptures are close to
the building so they should not be a traffic issue and the Mullan Marker will be on Sprague Avenue, as it
is currently, so he does not think it will be a traffic issue.
Deputy Mayor Woodard said if the art catches your eye that is a good thing. He said the intent is to get
people to go look at the sculptures and read the interpretive signage and he would like people to stop by to
see them. Vote by acclamation: In favor: unanimous. Opposed:Crone. Motion carried.
PUBLIC COMMENTS: Mayor Higgins invited public comments; no comments were offered.
ADMINISTRATIVE REPORTS:
13. Urban County Community Development Block Grant(CDBG)Requalification—Chaz Bates
Economic Development Specialist Bates said Spokane County is due to re-qualify in 2017 for fiscal years
2018-2020 and the City needs to decide whether to renew its participation in the CDBG/HOME consortium
or become a direct entitlement recipient from HUD. He went through his presentation and said staff
recommends continuing as a member of the County consortium. City Manager Calhoun said Spokane
Valley can give some of its twenty percent set-aside to other partners. Deputy Mayor Woodard said to
clarify, there was a project in the past that was selected for CDBG funding that the public did not like, so
the Council cancelled the project. Because we would not get any funds, he advocated that the funds go to
another entity in Spokane Valley for their project so the funds allocated to the City were waived. He said
every year the board is asked to look at the needs of the entire county and Spokane Valley is the only city
to get sidewalk funding. Councilmember Munch asked if Spokane Valley makes up just twenty percent of
the county, and Mr. Bates said Spokane Valley is thirty-four percent of the county.Mr. Munch asked why
we do not get a thirty-four percent set-aside and Mr.Bates said he does not have that answer and that it was
agreed to prior to his involvement. It was the consensus of Council to bring this forward for motion
consideration at a fitture meeting.
14.Advance Agenda—Mayor Higgins
Councilmember Wood said he would like to add safe exchange zones to the Advance Agenda. He said they
could be located in police station parking lots to provide a safe place for citizens to exchange goods in a
public place rather than from their homes.Councihnember Munch said the police station is not open twenty-
four hours and City Manager Calhoun said that might give a false sense of security. Mayor Higgins said
any public space during the day could serve the same purpose. Councilmember Collier said he would not
mind hearing the police chief's opinion.Mr. Calhoun said staff will report back and add this to the pending
items.
Councilmenber Haley said she would like to add discussion on disc golf in parks and it was agreed to add
it to the agenda.
Deputy Mayor Woodard said the resolution for No Parking during construction projects should be
considered and it will be added to the agenda.
Councilmember Munch said he would like the Red Cross to give a presentation for household emergency
preparation, it was agreed to add it to the agenda and lie will give Mr. Calhoun the contact information to
set it up.
Minutes Regular Council Meeting:05-23-20I7 Page 7 of 8
Approved by Council:06-27-2017
INFORMATION ONLY(will not be reported or discussed):
15. The Department Monthly Reports were for information only and were not reported or discussed.
CITY MANAGER COMMENTS
Mr. Calhoun had no additional comments.
It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting
adjourned at 8:30 p.m.
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Minutes Regutar Council Meeting:05-23-2017 Page 8 of 8
Approved by Council:06-27-2017
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