17-087.00 Prothman: City Engineer Recruitment 17-0s7
PROTUMAN
June 13, 2017
Mr. John Whitehead
Human Resources Manager
City of Spokane Valley
11707 E Sprague Ave. Ste#106
Spokane Valley, WA 99206
Dear Mr. Whitehead:
Thank you for your confidence in Prothman to assist the City of Spokane Valley in providing
sourcing and screening services for the recruitment of its next City Engineer. The following
represents a scope of work for these services and the associated professional fee and
expenses.
SOURCING & SCREENING ONLY SERVICES
Project Review
The first step will be to review the following topics:
+ Review the scope of work and project schedule
o Identify the geographic scope of the search (local, regional or national)
Information Gathering
We will meet via phone or travel to Spokane Valley and spend as much time as it takes
to learn everything we can about your organization, as well as the preferred qualifications
you are looking for in your next City Engineer.
Position Profile Development
We will create a position profile which will be posted on our website. Profiles include the
following:
• A description of the ideal candidate's qualifications
• Years of related experience and education required
• Ideal personality traits and work habits
• Organization-specific information
• Description of the organization, position and key responsibilities
• Priorities and challenges facing the organization
• Community-specific information
• Overview of the region
• Description of the environment and quality of life details
• Compensation package details
♦ Information on how to apply
Recruitment and Advertising Strategy
We have an aggressive recruitment strategy which involves the following:
• Print and Internet-based Ads placed nationally in professional publications,
journals and on related websites.
• Direct Mail Recruitment Brochures sent directly to hundreds of highly qualified
engineering professionals who are not actively searching for a new position.
206.368.0050 ♦ 371 NE Gilman Blvd.,Suite 310 Issaquah,WA 98027 ♦ www.prothman.com
• Direct Contact Calls or Emails placed directly to engineering professionals we
know would be a good fit.
• Posting the Position Profile on the Prothman Website, which receives
thousands of hits per month.
Candidate Screening
Once the application deadline has passed, we will conduct an extensive candidate review
designed to gather detailed information on the leading candidates. The screening process
has 4 key steps:
1) Application Review: We will screen the candidates for qualifications based on
the resumes, applications, and supplemental questions (to determine a
candidate's writing skills, analytical abilities and communication style). After the
initial screening, we take the yes's and maybe's and complete a second
screening where we take a much deeper look into the training, work history and
qualifications of each candidate.
2) Internet Publication Background Search: We will conduct an internet
publication search on all semifinalist candidates prior to their interviews. If we
find anything out of the ordinary, we discuss this during the initial interview and
bring this information to you.
3) Personal Interviews: We will conduct in-depth videoconference or in-person
interviews with the top 8 to 12 candidates. During the interviews, we ask the
technical questions to gauge their competency, and just as importantly, we
• design our interviews to measure the candidate's fit within your organization.
4) Work Session: We will prepare and send to you a detailed summary report and
binder which includes each candidate's application materials and the results of
the personal interviews and publication search. We will meet with you via
phone and advise you of the candidates meeting the qualifications, our
knowledge of them, and their strengths and weaknesses relative to fit within your
organization. We will give you our recommendations and then work with you to
identify the top 3 to 6 candidates to invite to the final interviews.
Background Checks & References
We will process background checks and references on your finalist candidates.
Warranty
If a candidate is not chosen from the first pool of applicants, we will repeat the process for a
fee of$600, plus the cost for the expenses.
Fee & Expenses
The fee for a Sourcing & Screening Only recruitment is $14,000. The client will be
responsible for reimbursing expenses Prothman incurs on your behalf. Expense items
include but are not limited to:
• Newspaper, trade journal, websites and other advertising (approx. $1,200 - 1,800)
• Direct mail announcements (approx. $1,600- 2,100)
• Interview Binders & printing of materials (approx. $150 - 300)
• Delivery expenses for Interview Binders (approx. $75- 150)
• Background checks and references($300 per candidate)
• Consultant travel—airfare or mileage at IRS rate, travel time at$50 per hour, rental car if
needed, lodging if required (approx. $800- 1,200 per trip)
• Any client-required licenses, fees or taxes
A 3% charge will be added to all expenses which reflects City of Issaquah and State B&O
tax obligations that we pay for every dollar we invoice, including expenses. Professional
fees are billed in three equal installments, at the beginning, in the middle and upon
completion. Expenses are billed monthly.
Cancellation
You have the right to cancel the search at any time. Your only obligation would be the fees
and expenses incurred prior to cancellation.
Accepted by:
CITY OF SPOKANE VALLEY / PROTHMAN
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