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2017, 07-11 Formal Format MINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday,July 11,2017 Mayor Higgins called the meeting to order at 6:00 p.m. Attendance: Staff Rod Higgins, Mayor Mark Calhoun, City Manager Arne Woodard, Deputy Mayor John Holtman,Deputy City Manager Caleb Collier, Councilmember Cary Driskell, City Attorney Pam Haley, Councilmember Erik Lamb, Deputy City Attorney Mike Munch, Councilmember Mark Werner, Police Chief Ed Pace, Councilmember Mike Stone, Parks&Rec. Director Sam Wood,Councilmember Chelsie Taylor, Finance Director Morgan Koudelka, Sr. Administrative Analyst Gloria Mantz, CIP Manager Doug Powell, Building Official Lori Barlow, Senior Planner Micki Harnois, Planner Christine Bainbridge, City Clerk • INVOCATION: Pastor Al Hulten of Valley Assembly Church gave the invocation. PLEDGE OF ALLEGIANCE: Members of Webelos Pack 426 led the Pledge of Allegiance. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA:It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: nfa COMMITTEE,BOARD,LIAISON SUMMARY REPORTS Councilmembers Wood, Haley and Pace had no report. Councilmember Collier mentioned tonight's meeting with the Scouts from Troop 426 and that they discussed railroads.Councilmember Munch reported that he met with the Board of Health and that they have chosen a new health officer. Deputy Mayor Woodard reported that he attended several ribbons cuttings; went to the Chamber's Board of Director's Meeting, and the Chamber's Government Affairs meeting where they discussed the results of the state budget,particularly on the school districts' funding; adding that the State's Capital Budget has not yet been passed, and that affects school projects. MAYOR'S REPORT Mayor Higgins reported that lie attended the Clean Air Council board meeting where they discussed their concern with the extremely hot weather and that the ozone presents a health hazard for citizens, especially the young and the elderly; and that lie attended the Spokane Valley Theater performance of Palsy Cline, which he said was very well done. PROCLAMATION: n/a Minutes Regular Council Meeting:07-11-2017 Page 1 of 5 Approved by Council:07-25-2017 PUBLIC COMMENTS: After explaining the procedure, Mayor Higgins invited public comment. Mr. Scott McClay, Spokane Valley: said he was present during our City's incorporation and that it was a civil war then,which continues; said people didn't want us to duplicate services but we are still conducting a civil war and we need to all stand together instead of sitting on our laurels and continuing to put up with what is going on; said it is appalling we are still going through this battle. Mr. Bob West, Spokane Valley: said he is the Vice Chair of the Citizens Advisory Board (CAB) for the Spokane County Sheriff, and he wanted to share that they were recently given an award through the Lutheran Community Services Northwest,where the CAB was nominated for the 2017 Partners in Justice award for outstanding service. Ms. Laura Rentz, Spokane: said she has been working with the City of Spokane to help reward businesses doing the right things concerning service dogs; said she had a great letter she was hoping the valley would support as well; said the letter extends congratulations and thanks to businesses putting up the right signage for service dogs; said she was unable to get a copy printed for this Council, but she can submit it to Council • later this week, and if Council approves, it would be signed by her and by our Council. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion:I move to approve the Consent Agenda. a. Approval of claim vouchers on July 11, 2017 Request for Council Action Form, Total: $2,021,410.73 b.Approval of Payroll for Pay Period Ending June 30,2017: $408,733.95 c.Approval of June 27, 2017 Council Meeting Minutes, Formal Meeting Format It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the Consent Agenda. NEW BUSINESS: 2.Proposed Resolution 17-013 Authorizing Temporary Parking Restrictions—Cary Driskell It was moved by Deputy Mayor Woodard and seconded to approve Resolution 17-013 delegating authority to impose temporary parking restrictions relating to construction projects. After City Attorney Driskell explained the purpose of the resolution as noted in his Request for Council Action form, Mayor Higgins invited public comment. No comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 3.Motion Consideration: Consultant Contract Pines&Trent Grade Separation, Phase 1 -Gloria Mantz It was moved by Deputy Mayor Woodard and seconded to authorize the City Manager to finalize and execute a contract with HDR Engineering, Inc., in the amount of$124,349.85 for the Pines Road/BNSF Grade Separation Project Phase 1 design services. Ms. Martz explained that staff issued a Request for Qualifications for engineering design services for the Pines Road, and that two firms submitted a proposal and staff selected HDR Engineering and DEA Consultants to design the project. Ms. Mantz explained that the city proposed a slightly different design, as noted in the included alternative 1 and 2,and she explained the difference in the two alternatives, all as noted in her Request for Council Action form. She also stated that staff recommends moving forward with the design in two phases,and the first will analyze and compare the alternatives, including cost,right-of-way needs,impacts to properties,safety and other pertinent project elements so that the City can then select the preferred alternative. Ms. Mantz noted the first phase will also include a public involvement process;and in the second phase the Consultant will complete the preliminary engineering design of the selected alternative. Mayor Higgins invited public comment.No comments were offered. Vote by Acclamation:In Favor: Unanimous. Opposed:None. Motion carried. Minutes Regular Council Meeting: 07-11-2017 Page 2 of 5 Approved by Council:07-25-2017 PUBLIC COMMENTS: After explaining the procedure,Mayor Higgins invited public comment Ms. Nina Fluegal, Spokane Valley: she started to comment about the previous motion on the design phase of the Pines and Trent Grade Separation project,but Mayor Higgins informed her that we are now outside that agenda item so her comments are out of order. There were no further public comments. ADMINISTRATIVE REPORTS: 4. Urban Farming&Animal Keeping—Micki Harnois At the request of Mayor Higgins, Ms. Pat Munts, Small Farms and Acreage Coordinator for the WSU Spokane County Extension Office,was invited to join staff in the presentation/discussion. Planner Harnois went through the PowerPoint presentation explaining the process for amending the code, and the summary of the proposed new regulations. Mayor Higgins noted on slide 8 that he would prefer removing mink, chinchilla,gnawing animals,etc.,as mink are not pets and should not be in a residential area. City Attorney Driskell mentioned that there will be a section that defines the animals, and staff is working to identify whether an animal would qualify as a small animal. Mayor Higgins said he would still prefer those animals be prohibited,and Couneilmember Munch agreed,stating that the prohibited animals should include rabbits as well. Mr.Driskell said staff will look into that and will ultimately need a concurrence of Council. Rather lengthy discussion ensued regarding animals, including the idea of weight restrictions on swine and the problems associated with keeping some animals below a certain weight; with Councilnembers Haley and Pace preferring pigs not be included at all, which led to further discussion about housing requirements for pigs as they are rooters and are destructive and that it takes work to keep their area free from odor. Ms. Munts mentioned that Spokane City requires people to attend pig certification classes, and that when she last checked, there were only three people attending. Councilmembers ultimately nodded in agreement to remove pigs from the small animal category. Discussion moved to the proposed regulation to keep animal enclosures "adequately maintained" and whether that definition was too vague. It was suggested to change"adequately maintained"to some sort of verbiage about having fencing appropriate to the animal,or change it to"adequately contained." The City's Code Enforcement policy was also mentioned and Deputy Mayor Woodard clarified that when it comes to code enforcement, we are not complaint driven; that if our Code Enforcement Officer sees a problem, he will take care of it. Discussion also included the topic of control of large animals and Ms. Harnois stated that our contract with SCRAPS does not include animal control except for clogs and cats.Ms.Harnois added that in cases of animal cruelty, SCRAPS would react but that they don't handle escaped animals. Mr. Driskell said that if Council wants some of these regulations, we will need to engage in discussion with SCRAPS to see what they are willing to do and at what fee, and Mr. Calhoun noted that these issues will need further work before returning for further Council discussion. Deputy Mayor Woodard said he would like to include that for escaped animals,we would seek recovery of costs from the animal's owner, and Mr. Driskell agreed. Mr. Calhoun also noted that staff will check with the City of Spokane concerning their contract with SCRAPS and what that contract includes if anything,about escaped animals. There was also brief discussion about the regulations for an accessory structure,which Lead to a discussion about aggressive bees and that Ms. Munts suggested changing the verbiage from prevent overcrowding and swarming, to "minimizing" swarming as she stated one cannot prevent bees from swarming as it is a natural process (slide 10). City Attorney Driskell noted that once we are ready for the ordinance, that most of SVMC 19.65 will be repealed and replaced by moving this topic into 19.78;he noted that when this was presented to the Planning Commission the suggestion was to amend 19.78 but said that isn't accurate as you can't create a new chapter and amend it at the same time, but rather we will create a new chapter 19.78 and move most of 19.65 to its new location in 19.78. The discussion moved to the disposal of horse manure with Ms. Harnois explaining that City Engineer Henry Allen did some research on the issue;said there are various means of disposal, whether that be using Minutes Regular Council Meeting:07-11-2017 Page 3 of 5 Approved by Council:07-25-2017 it for compost, or even contacting some landscaping companies that might want to re-use it; she explained that horse manure is not a green waste but can be disposed of at Sunshine Disposal or at the Waste-to- Energy Plant. Ms.Harnois mentioned that she spoke with Nancy Hill at SCRAPS and they handle the small farm animals, but would bill the handling of each animal separately as per their fee schedule. Ms. Harnois said she also spoke with our Code Enforcement Officer who indicated that lie has received complaints about residents having more chickens than allowed, and of chickens getting loose. Mayor Higgins said it is obvious more time is needed before bringing this back to Council for a first reading; and that he would like to have another administrative report, City Manager Calhoun concurred. In addition, the idea of allowing community gardens in commercial and/or industrial areas was discussed. Ms. Harnois said the initial rationale was to have this in a residential area as a neighbor activity,and Councilmember Munch and Wood said they would prefer this be permitted in all zones, especially neighborhood commercial, but excluding commercial. Ms. Barlow said when this comes back to Council for further discussion, the idea of community gardens can be discussed further as currently they would be designed as permitted in residential zones, adding that commercial greenhouses would not fall under this category. Mayor Higgins called for a recess at 7:25 p.m.; he reconvened the meeting at 7:39 p.m. 5. Library Ad-hoc Committee Update—Mark Calhoun, Cary Driskell Via his PowerPoint presentation, City Attorney Driskell gave a comprehensive report on the background of the City's and Spokane County Library District's interlocal agreement, of the purchase of the vacant land adjacent to the existing Balfour Park, and of the proposed 2017 interlocal agreement amendments. Discussion included cost of purchasing the land,the City's ability to develop the park if the library building doesn't happen;and of the mention of use of those funds for other projects, Mr. Driskell also explained that if we don't do something with the interlocal agreement, it will expire in October at which time, the City would be required to return the money;and if we committed to something other than what is in the interlocal or proposed amendments,we would have to re-negotiate and time is a factor. There was Council consensus to bring this amendment interlocal to Council at the July 25 meeting for approval consideration. 6. Law Enforcement Contract—Mark Calhoun, Cary Driskell, Morgan Koudelka After City Manager Calhoun went over the background of the Law Enforcement Contract, Sr. Administrative Analysist Koudelka discussed the goals/summary of changes included in the Council packet material, as well as some of the additional negotiated items. Mr. Koudelka explained that the contract doesn't specifically discuss morale issues, but such issues as sick leave, sustainability, and being able to take a vehicle home, all relate to morale. Regarding taking a vehicle home, Mr. Koudelka explained some of the pros and cons, said they looked at policies of other cities as well as other studies, and where cities had problems with take home vehicles was where there was no policy or the policy was not enforced; the County policy is that one can take home a vehicle if they live within a certain distance of the city; said the advantages include saving time and saving fuel costs,and holding officers accountable is very effective and the officer tends to take better care of the vehicle; and when additional officers are needed immediately such as with the windstorm case,those officers can be on site much quicker. There was Council consensus to bring this back for a motion approval consideration at the July 25 Council meeting. At 8:49 p.m., it was moved by Deputy Mayor Woodard, seconded and unanimously agreed to extend the meeting to 9:15 p.m. 7. City Hall Update- Doug Powell,Jenny Nickerson Building Official Powell went through the PowerPoint showing the various sections of the city hall building, and noting we are still on schedule. Minutes Regular Council Meeting:07-11-2017 Page 4 of 5 Approved by Council:07-25-2017 8.Advance Agenda—Mayor Higgins Councilmember Collier said a citizen contacted him about"endless yard sales" and he suggested a review of our City's yard sale policies. 9. Potential Transportation Grant(s) This item was for information only and was not reported or discussed. CITY MANAGER COMMENTS City Manager Calhoun commented on the FASTLANE Grant that we previously applied for and that we have not heard anything about the latest grant submittal; said he received notification from Senator Cantwell's office that the FASTLANE grant has now been renamed INFRA Grants (Infrastructure for Rebuilding America), has $1.5 billion available, and has a November 2, 2017 deadline; said he anticipates we will pursue that and report back to Council. Mr. Calhoun said each year the budget process includes outside agency funding, and that will process will begin this Friday with media releases and notification on our website, and that we will be sending out courtesy letters to past applicants; lie said there is $150,000 available in the 2018 budget, and the deadline to submit an application is August 11. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 8:58 p.m. 1 "i ATT L,R,Higgii , •a_'o L,. _ Christine Bainbridge,City Clerk Minutes Regular Council Meeting:07-11-2017 Page 5 of 5 Approved by Council:07-25-2017 0 'GENERAL PUBLIC COMME TT SIGN-IN SHEET SPOKANE VALLEY CITY COUNCIL MEETING Tuesday, July 11, 2017 6:00 p.m. Regular Meeting GENERAL CITIZEN COMMENTS \ \ YOUR SPEAKING TIME WILL GENERALLY BE LIMITED TO THREE MINUTE Please sign in if you wish to make public comments. NAME TOPIC OF CONCERN YOU YOUR CITY OF RESIDENCE PLEASE PRINT WILL SPEAK ABOUT 5- bTtUi' LY'(7 ff''y+. yr f rn L ' ,—.:-----;16,✓1 r77:0 f Please note that once information is entered o11 this form, it becomes a public record subject to public disclosure.