2016 Annual Work Plan Sj1e
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Annual Work Plan for 2016
2016 Budget Goals
Including Tasks & Timeline
and
Department Objectives
Executive &Legislative Support
Operations &Administrative Services
Community &Economic Development
Public Works
Parks &Recreation
Public Safety/Police
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2016 Work Plan
Table of Contents
2016 Budget Goals 1
Department Objectives
Finance 2
Deputy City Manager 4
Community & Economic Development 6
Public Works 7
Parks & Recreation 12
Public Safety 16
2016 Budget Goals
The 2016 budget reflects the distribution of resources consistent with the
Council's determination of core services priorities.
The following goals, listed in no particular order of priority, represent broad areas
of concentration important to the well-being of the community.
The City Manager works with the departments to ensure necessary resources are
available and to ensure development and execution of the work plan toward
achievement of the goals.
1. Continue to work with state and federal legislators for possible
financial assistance for the Barker Road Grade Separation.
2. Develop a strategic plan for funding and completion of all grade
separation projects.
3. Continue and expand, where possible, economic development efforts,
including construction of the new City Hall. Complete retail and tourism
studies, develop and implement strategies.
4. Pursue a sustainability plan in connection with the City's Street
Preservation program, to include sustained funding in the City's
Street Fund #311 to address concerns beyond the year 2020.
5. Evaluate and discuss increasing costs to public safety, including law
enforcement. Seek long-term solutions to keepings costs in check while
better serving the community.
6. Work toward completion of the Comprehensive Plan update.
Department Objectives
Executive & Legislative Services
Ql 2016 Q2 2016 Q3 2016 Q4 2016
Finance Division AliJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
1. Close the 2015 books and prepare the related annual
i financial report with a CAFR opinion which will allow . •
the City to issue an annual report under our own
cover.
2. Successfully undergo an annual audit conducted by
ilthe State Auditor's Office and receive a clean opinion.
3. Implement additional State Auditor suggestions and
•
1 improve financial statement process and accuracy.
4. Coordinate 2017 Budget Development process
5. In conjunction with the City's Deputy City Manager
and Legal Departments,work with a financial advisor
and bond underwriter towards the issuance of limited
•
tax general obligation bonds,the proceeds of which 4
will be used towards the construction of a new City
dm Hall building.
2015 Complete the 2016 Budget development process,2015
Budget amendment,property tax ordinance,fee COMPLETED
resolution,outside agency funding process and lodg-
ing tax award process.
2015 Close the 2014 books and prepare the related annual
financial report with a CAFR opinion which will allow COMPLETED
the City to issue an annual report under our own
NMcover.
2
Department Objectives
Executive & Legislative Services
Q1 2016 Q2 2016 Q3 2016 Q4 2016
Information Technology Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
1. Complete the third and final phase of a network switch
replacement project.
2. Update cash register system at each of the three City
swimming pools. • •
IIII
3. Install Eden/Laserfiche System that will allow Finance
Staff to scan expense voucher information into
Laserfiche resulting in the ability to view check,in- . 0
voice,purchase order,and quote information electron-
ically.
4.AReplace approximately 30 desktop computers that will
reach the end of their life cycle. �.
5. Replace storage area network(SAN)device at Center
Place. • 0
6. Continue process of acquiring and deploying IP
i phones throughout City. • 0
7. Continue process of virtualizing physical servers using
VMware. • 0
1
8. Plan for a seamless transfer of technology including
computer network,desktop computers,phone system, • 0
TV studio(to record Council meetings)and Council
IChambers.
2015 Replace 30 leased computer workstations that will
ill reach the end of their life cycle. COMPLETED
2015 Complete phase 1 and 2 of a network switch
replacement program. COMPLETED
3
Department Objectives
Operations & Administrative Services
Deputy City Manager Q12016 Q2 2016 Q3 2016 Q4 2016
Division Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
1. Provide support to Administration in the
advancement and completion of Council Goals. 4 •
2. Evaluate and discuss increasing costs to public
safety,including law enforcement. Seek long-term • •
solutions to keeping costs in check while better
serving the community(2015 Goal).
3. Evaluate Public Defender service,identifying the
most efficient way to accommodate caseload • •
standards.
4. Establish benchmarks and implement performance
measures specific to recent implementation of • •
staffing analysis recommendations.
5. Evaluate Public Safety contracts and agreements • •
6. In conjunction with the Finance and Legal
Departments,work with a financial advisor and bond
underwriter to towards the issuance of limited tax
general obligation bonds,the proceeds of which will . •
be used towards the construction of a new City Hall
building.
7. Coordinate efforts of the City Hall construction team. . •
2015 Develop and implement methodology to account for COMPLETED
1Public Defender investigative standards.
2015 Work with staff to complete the move of the Finance COMPLETED
Department and Permit Center to new location in the
main building.
4
Department Objectives
Operations & Administrative Services, continued
Deputy City Manager Division Q1 2016 Q2 2016 Q3 2016 Q4 2016
Public Information Office Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
1. Provide public information as necessary in support of
the Council goal to pursue legislative financial assis- • •
tance for the Barker Road Bridge Grade Separation.
2. Continue public information support that informs and
engages the public for Sullivan Bridge Replacement • •
(continued from 2015).
3. Send four quarterly full-city mailers of HotTopics •
•
newsletter.
4. Assist Public Works with implementation of CPG
grant-funded activities,public information outreach, • •
and budgeting/reporting.
5. Provide Community Development with public
information support as needed for Economic Devel-
•
opment efforts,including construction of the new
City Hall. (Council goal)
6. Work toward expanding public information services
•
using video capabilities. •
2015 Provide public information support for Council goals COMPLETED
to pursue a legislative capital budget request or other
grant/funding for the Appleway Trail project,City
Hall,parkland acquisition,the Barker Road grade
separation,and other major projects to be identified.
(Council Goal).
Ql 2016 Q2 2016 Q3 2016 Q4 2016
Human Resources Division Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
1. Enhance Wellness Program for the City
(ONGOING) • •
2. Evaluate the City's Labor and Industries'programs to
reduce labor costs • •
3. Continue to refine the City's Mobile App to market
the City's attributes (ONGOING) • •
2015 Successfully negotiate a successor labor agreement Completed
that continues to reward employees for high levels of
performance and supports the City's financial goals.
5
Department Objectives
Community & Economic Development
Community & Economic Q1 2016 QZ 2016 Q3 2016 Q4 2016
Development Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
1. J Comprehensive Plan Update •
a. Update Comprehensive Plan •
b. Update development regulations • •
c. Complete EIS •
Manage Design process for City Hall •
Economic Development •
a. Implement retail recruitment strategy •
b. Business recruitment and retention
•
c. Develop tourism program •
d. Develop a marketing plan 4 •
e. Continue to expand Express Permitting •
f. Maintain efficient permitting process •
g. Collaborate with economic development partners 4 •
h. Expand civic and event opportunities • •
4. Annual Comprehensive Plan Amendments • 0
5.4 Complete Floodplain restudies •
6. Develop GIS content, standards and workflows • •
7. Regional partnering for consistent permitting and in-
•
spection standards
8. Records management and retention •
A
9. Coordinate in completing and implementing a regional • •
Aspecial inspection and fabricator process
6
Department Objectives
Public Works
Administration Q12016 Q2 2016 Q3 2016 Q4 2016
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
1. Continue to work with State and Federal legislators for
possible financial assistance for the Barker Road • •
Grade Separation. (Council Goal)
2. Develop a strategic plan for funding and completion of
all grade separation projects. (Council Goal) • •
Nip Pursue a sustainability plan in connection with the
City's Street Preservation program,to include funding • •
beyond the year 2020. (Council Goal)
4. Develop 2017 annual PW budget to provide all neces-
sary services and programs within the parameters set • •
by the budget team and City Council.
Provide Construction Management for new City Hall •
6. Manage the Solid Waste Program.Develop a RFP to
solicit future collection services. •
IVContinue to engage in the discussion surrounding Oil
and Coal Train impacts to the Valley,region and the • •
State.
8. Develop a maintenance program for traffic signal
components to address aging infrastructure.Devise a •
financial plan to address these needs and incorporate
into the budget.
7
Department Objectives
Public Works
StormwaterQ1 2016 Q2 2016 Q3 2016 Q4 2016
Jan Feb Mar Apr May Jun Jul Aug S ct Nov Dec
Update six-year Stormwater Capital Improvement • •
Plan(2017-2022)
Renew and manage contracts with private contractors
for Stormwater maintenance services(street sweeping, 4 0
landscape and storm drain cleaning)
2016 Small Works Projects •
Lead the EW Stormwater Effectiveness Studies
Project on behalf of Eastern Washington Communities 4 •
and Counties-(Phases 2&3)
Complete design for the Sprague LID Project
0
6. Continue to implement the Ecology Phase II 0
Stormwater permit
Continue development and document the City's
•
stormwater inspection program
8. Complete stormwater assessment rolls—update
•
commercial impervious surfaces map for 1/5 of com-
mercial parcels for 2017
9. Decant Canopy Project-(Phase 3)
0
10. Start design for Appleway,Farr to University storm
drain Retrofits; Chester Creek Diversions •
11. Start design for Ponderosa Dr.&Havana Stormwater
•
Diversons
12, Continue retrofit work with pavement preservation
•
13. Apply for 2018 stormwater construction grants as •
approved by council,and if available
8
Department Objectives
Public Works, continued
Capital Improvement Q12016 Q2 2016 Q3 2016 Q4 2016
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dell
Update six-year Transportation Improvement Plan for
arterial roadways • 0
Identify&recommend new projects
Public hearing on draft plan
Seek Council approval of plan •—•
Submit CMAQ,TA, CDBG,TIB &other grant re-
quests as available
Implement approved Capital Projects • •
Broadway/Argonne/Mullan Concrete Intersection • 0
(ROW)
Pines(SR27)&Grace Ave. Intersection Safety(ROW
&Construction)
Intelligent Transportation Systems(ITS)Infill-
Broadway,Fancher,University(Construction)
Indiana/Evergreen Transit Access Improvements • 0
(Design&Construction)
Mission Avenue reconstruction—Flora to Barker • •
(Design&ROW)
McDonald Rd Diet- 16th to Mission(Construction) 4 0
Citywide Reflective Signal Back Plates • 0
Sullivan/Euclid Concrete Intersection(Design) • 0
Sullivan Road W.Bridge Replacement(Construction) 4 •
Seth Woodard Elementary Sidewalk Imp-Mission&
Park(Construction) • 0
Fancher Rd Bridge#3502 Expansion Joint Repair
(Construction)
City Hall(Design&Construction) • 0
Pines Rd/Mirabeau Parkway Traffic Signal(Design& • 0
Construction)
Bowdish& 11th Sidewalk Imp(Design&Construc-
•
tion)
Sprague/Barker Intersection Improvements(Design) 4
Appleway Resurfacing-Park to Dishman Mica
(Design) • 0
Appleway Shared Use Path-Pines Rd to Evergreen
Rd(Design) •
Appleway Trail-Sullivan Rd to Corbin Rd(Design) 4 0
9
Department Objectives
Public Works, continued
Capital Improvement Q1 2016 Q2 2016 Q3 2016 Q4 2016
iimicontinued Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Overlay Projects,Arterials and Collectors • •
Broadway-Sullivan to Moore Preservation • 0
32nd Ave-Dishman Mica to Pines Rd Preservation • 0
NB Sullivan Rd, Spokane River Bridge -North • 0
Preservation
Residential/Local Street Overlay and • •
Reconstruction
Saltese-Houk to 24th • •
N. Sullivan Corridor Intelligent Transportation
Systems(ITS) • •
2015 Argonne Rd. Corridor Upgrade COMPLETED
2015 Citywide Safety Improvements(Bike/Ped) COMPLETED
2015 Mansfield Ave. Connection COMPLETED
2015 Sidewalk Infill Project—Phase 2 (Design& COMPLETED
IConstruction)
2015 2015 Street Preservation—Sullivan Rd/Sprague to COMPLETED
Mission(Design&Construction)
2015 Appleway Trail—University to Pines COMPLETED
2015 Sprague/Long Sidewalk COMPLETED
2015 Sullivan—Trent(SR-290 to Wellesley)overlay COMPLETED
2015 Montgomery—Dartmouth to University COMPLETED
2015 Houk-Sinto-Maxwell COMPLETED
20154 Misc.bridge repair COMPLETED
2015 Mullan St Preservation COMPLETED
20151 Citywide Traffic Sign Upgrade COMPLETED
20154 University Rd Overpass Study COMPLETED
2_0.11.5di Sullivan Rd Corridor Traffic Study COMPLETED
10
Department Objectives
Public Works, continued
Street Fund Q1 2016 Q2 2016 Q3 2016 Q4 2016
Operations & Maintenance Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
1. Update the 2015 Street Master Plan ♦ •
Ad
2. Issue/Renew annual contracts for Street Maintenance ♦
•
activities
3.Manage the Bridge Maintenance Program
4. Bid and construct bridge maintenance projects on City
Bridges and overpasses
Q1 2016 Q2 2016 Q3 2016 Q4 2016
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Ant as. III
1. Optimize traffic signals on selected corridors and ♦ •
implement timing plans
2. Attend monthly TTC, CMP& SRTC Board meetings ♦ •
3. Review and assist with traffic on all capital projects ♦ •
i
4.j Reflective Backplate Installation ♦ •
ill
6. . Implement,operate,and maintain City Transportation ♦
•
Operation Center
7. Install new street signs and pedestrian countdown ♦ •
heads
8. Provide assistance and review of Comprehensive Plan
♦ •
9. Review and monitor Mirabeau Sub-Area Traffic
Study
10. Review of private development Traffic Studies ♦ •
ill
11
Department Objectives
Parks & Recreation
Administration Q1 2016 Q2 2016 Q3 2016 Q4 2016
Maintenance Division Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
1. Construct Splashpad and Championship Sand
Volleyball Court at Browns Park
Develop plans and specifications
Bid project
Complete Construction
2. Pursue land acquisitions for priority facilities such as
disc golf, skateboard park,etc.
Research and locate potential properties
3. Design Appleway Trail—Sullivan to Corbin Section
Select consultant through RFQ process • 0
Prepare plans&specifications for 2017 construction • 0
4. Construct Pocket Dog Park—Phase 2
Complete plans, specification&bid process
Complete construction
5. Install new park signs at Valley Mission,Edgecliff
mil and Dog Park •—•
2015 Construct Edgecliff Park Picnic Shelter COMPLETED
2015 Construct Sand Volleyball Courts at Browns Park COMPLETED
2015 Pocket Dog Park—Phase 1 COMPLETED
2015 Discovery Playground Shade Structure COMPLETED
2015 Develop and finalize Centennial Trail Capital Repair COMPLETED
4 Program
2015 Construct Mission Trailhead COMPLETED
12
Department Objectives
Parks & Recreation, continued
Recreation /Aquatics Q1 2016 Q2 2016 Q3 2016 Q4 2016
Division Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
1. Research and re-evaluate our pool rental pricing
structure • •
I
2. Update cash register systems at all three pools
Research potential Wi-Fi upgrades
Install upgrades at our pools • •
3. I Actively look for sponsorships opportunities within
the Community for the summer outdoor movies
4. Design Recreation Brochure in-house utilizing Adobe
• 0
1 Creative Suite software
5. Continue to foster relationships with community
partners • •
(ONGOING)
6. Continue to provide quality recreation programs for 0
the Spokane Valley Community
7. Maintain full summer swimming program • 0
di (ONGOING)
Install pool stairs at Valley Mission Pool •
411
2015. Install stairs and railing at Terrace View Pool COMPLETED
2015 Solicit Sponsorships for the summer outdoor movies COMPLETED
2015 Paint Park Road Pool COMPLETED
13
Department Objectives
Parks & Recreation, continued
Senior Center Division Q1 2016 Q2 2016 Q3 2016 Q4 2016
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
1. Offer more Tuesday evening classes in the Senior
Wing of CenterPlace • •
(ONGOING)
2. Develop and foster relationship with Walgreens to
iibring pharmacy students to counsel seniors on medi- • ♦
cations,provide blood pressure checks and offering
flu shots
3. Work closely with the Parks and Recreation Director
elon programs being offered to seniors • •
4. Continue relationship with YMCA to offer reduced
4 daily rates for senior center members •
•
(ONGOING)45. Research and develop classes and training for seniors
needing IT assistance
Work with Community Colleges to develop program .--♦
and curriculum
Implement program on a trial basis •
2015 Offer annual resource referral fair to provide COMPLETED
All information to the senior population
2015, Continue relationship with YMCA to offer reduced COMPLETED
daily rates for senior center members
2015 Develop and facilitate a new agreement with Meals on COMPLETED
jiid Wheels
14
Department Objectives
Parks & Recreation, continued
CenterPlace Division Q1 2016 Q2 2016 Q3 2016 Q4 2016
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Novec
1. Increase Events by 10%over 2015
(ONGOING)
2. Continue to repair Leaks in CenterPlace roof
.11
Develop repair plans and complete repairs • 0
3 Improve sound in Small Dining Room
Ensure a long-term catering contract
iiii
2015 Renovate Lounge kitchen and replace Lounge carpet COMPLETED
:2015Host 10th Anniversary Celebration Event COMPLETED
2015 Repair Roof Leaks COMPLETED
15
Public Safety/ Police
Build Upon Our Multi-jurisdictional Q1 2016 Q2 2016 Q3 2016 Q4 2016
Working Partnerships
imillik Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Continue to enhance departmental,regional and com-
munity public safety efforts in cooperation with citi-
•
zens and businesses,with assistance of Crime Check •
Increase interest in community involvement in pro-
grams such as SCOPE,Neighborhood Watch, Crime • •
Prevention,Reserves,Explorers,etc.
Continue involvement in Inland Northwest Law En-
forcement Leadership Group, sharing intelligence with • •
state,federal and other public safety agencies.
Q1 2016 Q2 2016 Q3 2016 Q4 2016
Continue to Work Toward Disaster Preparedness
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
II
1. Continue involvement in public safety table top
exercises with other agencies, including Spokane Val- • •
ley departments and Department of Emergency Man-
agement.
iiii Maintain compliance with National Incident Manage-
•
ment System(NIMS)training requirements. •
Continue progression of the implementation of our
collaborative Rescue Task Force,Active Shooter
Emergency Response Team with Spokane Valley Fire • •
Department.
4. Continue involvement and collaboration with Spokane
Co.Dept. of Emergency Management in the Spokane
County All Hazards Evacuation Plan and Comprehen- • •
sive Emergency Management Plans.
2015 Continue progression of the implementation of our COMPLETED
communications interoperability plan including train-
ing and equipment installation.
19 Q1 2016 Q2 2016 Q3 2016 Q4 2016
Staff Goals
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
A
I Identify and implement specific training needs for
•
Spokane Valley Police Department. •
Continue to provide effective leadership training to all
supervisors to enhance our mission. • •
Continue to implement crime prevention efforts to
keep Spokane Valley a"safe city"to live and work. • S
16
Public Safety/ Police
Staff Goals, continued Q1 2016 Q2 2016 Q3 2016 Q4 2016
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Continue to improve the false alarm program with
Public Safety Corp./Cry Wolf in an effort to further • •
reduce false alarms in the City of Spokane Valley.
Maintain the principles of Intelligence Led Policing
through the use of RIG 9 Intelligence Group to
identify crime trends to better utilize resources,and • 0
strengthen the relationship between Patrol and
Detectives.
6. Enhance the public's perception of law enforcement
through community education on recognized police • 0
best practices regarding accredited police services.
7. Continue to review accreditation files and focus on
reaccreditation in 2019. • 0
8. The Traffic Unit will place a proactive emphasis on
drivers who are texting/talking on cell phones while 0
driving.
9. In compliance with NIBRS (National Incident-Based
Reporting System)maintain a high degree of accurate 0
report writing to reflect the crimes occurring in the
City of Spokane Valley and values of property
associated with those crimes.
10. Continue to plan and implement effective succession 4 •
planning to ensure essential leadership positions are
filled and work with Public Safety Testing to fill
vacant positions to maintain safe staffing levels.
11. Implement a new CAD/RMS System to efficiently
and accurately record crime stats and work load • 0
performance measures.
17