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2017, 09-12 Regular Meeting
AGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT MEETING Tuesday, September 12, 2017 6:00 p.m. Spokane Valley City Hall Council Chambers 11707 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting CALL TO ORDER INVOCATION Pastor Manuel Denning, Fountain Ministries Church PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS COMMITTEE, BOARD, LIAISON SUMMARY REPORTS MAYOR'S REPORT PROCLAMATION: Constitution Week PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and city residence for the record and limit remarks to three minutes. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on Sept 12, 2017 Request for Council Action Form, Total: $2,508,654.78 b. Approval of Payroll for Pay Period Ending August 31, 2017: $420,913.14 c. Motion to Set 2018 Budget Hearings d. Approval of August 15, 2017 Study Session Council Meeting Minutes e. Approval of August 22, 201 Special Council Meeting, Legislative Meeting f. Approval of August 22, 2017 Council Meeting Formal Format g. Approval of August 29, 2017 Study Session Council Meeting Minutes 2. PUBLIC HEARING: 2018 Budget Revenues (including property tax) — Chelsie Taylor 3. PUBLIC HEARING: 2017 Amended Transportation Improvement Program (TIP) — Mike Basinger, Adam Jackson 4. Proposed Resolution 17-016 Amending 2017 TIP — Mike Basinger, Adam Jackson OTHER NEW BUSINESS: 5. Motion Consideration: Janitorial Contract — Erik Lamb [public comment] Council Agenda 09-12-17 Formal Format Meeting Page 1 of 2 PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and city residence for the record and limit remarks to three minutes. ADMINISTRATIVE REPORTS: 6. Red Cross Household Emergency Kits — Mark Calhoun; Red Cross Rep Megan Snow 7. Draft Ordinance Adopting 2018 Property Taxes — Chelsie Taylor 8. Retail Recruitment — Mike Basinger, Chaz Bates 9. Advance Agenda — Mayor Higgins INFORMATION ONLY: n/a CITY MANAGER COMMENTS EXECUTIVE SESSION 10. Pending Litigation [RCW 42.30.110(1)(i)] ADJOURNMENT General Meetinj' Schedule (meeting schedule is always subject to change) Regular Council meetings are generally held every Tuesday beginning at 6:00 p.m. The Formal meeting formats are generally held the 211 and 41 Tuesdays. Formal meeting have time allocated for general public comments as well as comments after each action item. The Study Session formats (the less formal meeting) are generally held the 1St 3'=d and 5r'—' Tuesdays. Study Session formats DO NOT have time allocated for general public comments; but if action items are included, comments are permitted after those specific action items. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk at (509) 921-1000 as soon as possible so that arrangements may be made. Council Agenda 09-12-17 Formal Format Meeting Page 2 of 2 Spokane Valley 'l0 ro cta.matio n City of Spokane vatTy, Washington Constitution Week WHEREAS, September 17, 2017, marks the two hundred thirtieth anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention; and WHEREAS, It is fitting and proper to accord official recognition to this magnificent document and its memorable anniversary, and to the patriotic celebrations which will commemorate the occasion; and WHEREAS, Public Law 915 guarantees the issuing of a proclamation each year by the President of the United States of America designating September 17 23, as Constitution Week. NOW, THEREFORE, 1, Rod Higgins, Mayor of the City of Spokane Valley, on behalf of the Spokane Valley City Councilmembers, do hereby proclaim the week of September 17 - 23 as Constitution Week and I encourage all citizens to reaffirm the ideals the Framers of the Constitution had in 1787 by vigilantly protecting the freedoms guaranteed to us through this guardian of our liberties, remembering lost rights may never be regained. Dated this 12th day of September, 2017. L.R. Higgins, Mayor CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: Sept 12, 2017 Department Director Approval: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER LIST VOUCHER NUMBERS TOTAL AMOUNT 08/18/2017 42427-42476 $758,730.18 08/22/2017 42477-42504 $83,284.10 08/24/2017 7337-7341 $2,383.50 08/24/2017 42505-42537 $319,595.09 08/30/2017 7342-7383 $6,438.00 08/31/2017 42538-42562 $94,251.63 09/01/2017 42563-42587 $918,407.69 09/01/2017 42588-42592 $8,024.75 09/05/2017 7384-7405 $2,305.00 09/06/2017 6009, 6011, 6026-6028; 6030; 6044; 42593 $315,234.84 GRAND TOTAL: $2,508,654.78 Explanation of Fund Numbers found on Voucher Lists Other Funds 101— Street Fund 103 —Paths & Trails 105 — Hotel/Motel Tax 106 — Solid Waste 120 - CenterPlace Operating Reserve 121— Service Level Stabilization Reserve 122 — Winter Weather Reserve 204 — Debt Service 301— REET 1 Capital Projects 302 — REET 2 Capital Projects 303 — Street Capital Projects 309 — Parks Capital Grants 310 — Civic Bldg Capital Projects 311 — Pavement Preservation 312 — Capital Reserve 314 — Railroad Grade Separation Projects 402 — Stormwater Management 403 — Aquifer Protection Area 501 — Equipment Rental & Replacement 502 — Risk Management #001 - General Fund 001.011.000.511. City Council 001.013.000.513. City Manager 001.013.015.515. Legal 001.016.000. Public Safety 001.018.013.513. Deputy City Manager 001.018.014.514. Finance 001.018.016.518. Human Resources 001.032.000. Public Works 001.058.050.558. CED - Administration 001.058.051.558. CED — Economic Development 001.058.055.558. CED — Development Services -Engineering 001.058.056.558. CED — Development Services -Planning 001.058.057.558 CED — Building 001.076.000.576. Parks & Rec—Administration 001.076.300.576. Parks & Rec-Maintenance 001.076.301.571. Parks & Rec-Recreation 001.076.302.576. Parks & Rec- Aquatics 001.076.304.575. Parks & Rec- Senior Center 001.076.305.571. Parks & Rec-CenterPlace 001.090.000.511. General Gov't- Council related 001.090.000.514. General Gov't -Finance related 001.090.000.517. General Gov't -Employee supply 001.090.000.518. General Gov't- Centralized Services 001.090.000.519. General Gov't -Other Services 001.090.000.540. General Gov't -Transportation 001.090.000.550. General Gov't -Natural & Economic 001.090.000.560. General Gov't -Social Services 001.090.000.594. General Gov't -Capital Outlay 001.090.000.595. General Gov't -Pavement Preservation RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Voucher Lists 0 a) 0 Voucher List N s V Spokane Valley 9:25:14AM 08/18/2017 ca. (0 Bank code : Description/Account 0 V O 0 0 L O CO0CO CO 0 O CO0CO00 r- c- LO CM N- t• CCO CO MO CO N- LOC) 0) CD • In '4) cP CO N 0) ti I" -- CV N N M M O CA 4 M N O CO 16 O O f� Ln M r O CA O N O h N N co co , CO CD - N ()r r Lf) yr 'V -'V'' CO CO N N `h O L() 0 CO CO N N r- N N d' d' co CO .- x- M,- - CA 00 00 CO 0 0 Cr O (0 N N- 'd' N N .. z .. .. v .. O 0 0 0 0- L- O O .. . U ns O i6 iC Q a) • 2 2 2 2 2 ;� +�+ Y f` f` a� OZ I -O = I -O Z I -O I -O a I -O I-- CO CO (n Cn Cn FO- I� CC cT 0 H (nc/) W UUUUU ONN W W 1- zzzzz r WOp 0 PRINT SERVICE 001.032.000.543 EMPLOYEE BACKGROUND C 001.076.304.575 0215 -CITY HALL DESIGN & C 313.000.215.594 0 FW- IW_FW-IW_H Moo W F- U) U) ZZZZZ < di LLI LIQ CO CO 0- Z Z U 2 2 2 2 W W W ~ J J J Z 2 1- Q Q Q Q Q W IY IY IY W w °� °� (n O co co W co co U F- I- I- CC a.W UUUUU a 0Q CCCCCCCC d 0 CC O O O W c i co cocWvW)cWi) I- U c.) c.) cc 101.042.000.542 I 101.042.000.542 CO 11) CO N.- CO c- CO CO 00) co N - O) 0) • d 0) N - 8/18/2017 000648 ABADAN REPROGRAPHICS 8/18/2017 000197 ACRANET 8/18/2017 004278 ARCHITECTS WEST INC 8/18/2017 003337 ARROW CONSTRUCTION SUPPLY INC 001.076.305.575 r 0) LI) O CV N 8/18/2017 004439 BIRCH COMMUNICATIONS INC F 001.090.000.518 SPO -128583 8/18/2017 000168 BLACK BOX NETWORK SVC 101.000.000.542 606269208 8/18/2017 002572 CINTAS CORPORATION N co N CO M CO CO N N N N N N N d' d' 0 - O 0 0 ✓ r r N- f 101.042.000.542 001.090.000.548 O 0 co co d' d' O O O O O O O O 0) 0) • O 0 • 0 O 0 d'NNN N- Ln 6) N LC) LO LO N f- Lf) N CO O N- N- CO ti r-- r-- r-- - CO OCD 0) CCOO CNO (0 CNO M N- r r (0(0((0((0 d' N- �r 8/18/2017 000683 DAVID EVANS & ASSOCIATES 8/18/2017 002604 DELL FINANCIAL SERVICES LLC DOL- SNOWPLOW FLEE 101.000.000.542 8/18/2017 000365 DEPT OF LICENSING d' co CO CO (•Cr'4 7M �M Voucher List Spokane Valley 9:25:14AM Bank code : C O E Description/Account a) C) O 1 O d (0 0 0) Co 0) d' CO CO CO CO 0 0 co co N O N O O co co (o co N Nd' Co h..1- N N. N- r N- ti O O M M N- O t• d' "Cr 0) 0) -- CO CO M 0 0 �t d' 1- CO' UC) 4 4 O O O O M' 4 co c0 O w r- 1` 'd d N O Co 4 0) to 10 CO N LC 00 0 0 co CO to in 0 1` 1` � d N 0) co co co co 1� ti 10 N ti CO CO.. 0 0 CABLE SERVICE FOR MAINTENAN .042.000.543 z .. .. a 4 1- Z 2 O W W 0 W co W -J m 0 CO 0 O 0 N O r r 0 0 r r INTERNET SERVICE 001.090.000.586 FUEL FOR SNOWPLOWS/MAINTEI` 101.042.000.542 0215 -CITY HALL COMMISSIONING 313.000.215.594 ra 0247 -PARCEL ACQUISITION/RELOC 303.000.247.595 .. N N W W W .. Ig «s C� C7 U I- i i- f- ,-� zZaaai- 0o v6U,zzz NN »aaa z>_ 00222 D _ =0C90 -) -3 o oZZZ O O E E E2 0 0 0 o § - Z Z 0 0 J J J Z Z 00 00 Q Q Q F_ F- 0 0 0 W W W W Z Z W 0 0 0 Q Q OJ OJ < < < 22 000a_00__00__ 0 0 Q Q 0 0 m m CD C7 W j 309.000.237.595 309.000.237.595 LEGAL PUBLICATION 309.000.237.595 10 10 N Go r N coN- CO O CO( ti oo CO CVO co 10 10 0 110 0 N- 10 to 0) CO 0 CO CO CO — O r- to N d' N t0 1- CO CO !- OO CO c- 'c- 0) O d' d' Y 8/18/2017 003697 ELECTRIC LIGHTWAVE LLC 8/18/2017 002157 ELJAY OIL COMPANY 8/18/2017 005955 ENERGY CONTROL INC 8/18/2017 003682 EPIC LAND SOLUTIONS INC 8/18/2017 003274 EXCHANGE PUBLISHING LLC 8/18/2017 001447 FREE PRESS PUBLISHING INC REPAIR & MAINT. SUPPLIES 101.000.000.542 PC001384168:01 8/18/2017 005474 FREIGHTLINER NORTHWEST 001.011.000.511 001.011.000.511 0) CO 0 CO CO CO 8/18/2017 002568 GRANICUS INC 313.000.215.594 992752814 8/18/2017 000917 GRAYBAR 4 4 4 4 4 4 4 313.000.215.594 CO CO o 0 0 0 000 00 000 0)0)0) O O O 0 0 0 0 O 0 LO 0) O c- x- 0 CO 10 to to L) N N N CO N CO N N CO 0)0 Cr) 00) Cr) CO COPIER COSTS 001.013.000.513 8/18/2017 000002 H & H BUSINESS SYSTEMS INC. 9:25:14AM 08/18/2017 .Q Bank code : O E Description/Account N V L O c 0 t V OOrIs10c-Cr) OO M 00 CO CO O O) CD4 r 4 4 O O 00 COO) CO 4) 'Y- ✓ h o CO M O N 10 O 10 CD r r O O I- h CO CO r r CO Ln r CO) CO CO d' O N- d 00 CO O r d to O O CO CO 00 00 ch st (.6 M O O O) O O 0...0f. 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V) U) O O O O O O 10 O d' L!0 O O O 0 0 0 0 0 0 0 0 O O O O r N M O M_MM000OrrCO CO O N O N CYO O (0N<- r r L ) LIO r r N- I— I- 4- o. 0 0 0 0 0 0 0 0 O O O O c O O O V- r r r r r r r r r r r r P) P) r r O 0 0 0 0 0 0 0 0 O O O O O O O O O 0 0 0 0 0 0 0 0 O r O r 0) CYO O c- 17 'O N C N-0 - N-COVsCq 1.0 V- CV N N N 00 07 r C N- Is C`NsNs Nsti0000 O CO CO CO CO CO CO CO CO CO 0 d d d'Ntd NtNtd d CYO CYO CO CYO CO C'0 00 CO M 8/18/2017 000002 H & H BUSINESS SYSTEMS INC. CV 600537213 8/18/2017 001728 HP FINANCIAL SERVICES CO C)) CO CO Ts Ns O L!0 O d COCO O O 8/18/2017 000864 JUB ENGINEERS INC. 8/18/2017 001944 LANCER LTD 8/18/2017 002956 LELAND TRAILER AND EQUIPMENT INV0221568 8/18/2017 001104 MCCAIN INC. 101.042.000.542 402.402.000.531 N CL r ti 0- O O Q N N (0 CO T T Ln Ch 3. -,-_) 0)) Off) 8/18/2017 002552 MDM CONSTRUCTION INC 8/18/2017 000132 MODERN ELECTRIC WATER CO 8/18/2017 000662 NAT'L BARRICADE & SIGN CO 00O O N Co t 10 d d41 41 yr dam' d ,r d dN dN dN d dN 9:25:14AM 08/18/2017 Bank code : C O E Q Description/Account 4, .. 0 0 LL V O O 0 0 s- 0 0 0 O O O O CV LI) N() M M FLEX SPENDING ADMINISTRATION 00 1717). 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CO CD CO�- d d N N N N N N O U 004813 FIRST CHOICE COFFEE SERVICES 8/22/2017 004813 LEGAL PUBLICATION ANNUAL MEMBERSHIP DUES to L() t() L LC) E00196: INLAND EMPIRE GARDNEI CITY HALL RENT: SEPT 2017 LC) co 1 -- to to (n O O co co C co O CD CO 0 r ti N- O O O O O O r r C'O r O O O O O O O O O 0 (D CO (D O 0) CO CO CO I, - N N CD W 8/22/2017 001447 FREE PRESS PUBLISHING INC 8/22/2017 001635 ISS FACILITY EVENT SERVICES 8/22/2017 004926 LE CATERING CO 8/22/2017 000193 NORTHWEST CHRISTIAN SCHOOL INC Sept 2017 SIGNS FOR PARKS 001.076.300.576 M116191 -IN 8/22/2017 001066 SHARP -LINE INDUSTRIES INC. 2017 ROADSIDE WEED SPRAYING IJJ .. 0 To eL FO- U 1O 0 w O 0 F - Z W W 0 -J 0 w JULY 2017 MONTHLY MAINT: PREC LC) M N t() to Ln O to O O m. O N co (0 .4 0 0. N75 O O O cY O O C5) CO CO r 8/22/2017 000898 SPOKANE PROCARE INC 8/22/2017 001083 STANDARD PLBG HEATING CONTROLS 55960 F- SECURITY SERVICES FOR PARKS 001.076.000.576 0 (0 O to 8/22/2017 006037 STATE PROTECTION SVCS INC To W To U I H H UHw ¢a 0 co co O O O Z U NY ix O > (O(i Q co CD w f co E J J W W I-- I-- ZZ CO CL CC g < z d0I- 10 CD c- N 1 in Lr() 10 LC) O — O O O O O co (o Ch O CO co (0 N 0 0 0 0 r O O O O O O co "- 8/22/2017 003532 STERICYCLE COMMUNICATION SOLUT 8010628216 t` CO CO 0 CD CD CS)CO CO Cr) 0) 8/22/2017 001969 SUNSHINE DISPOSAL N. 00 6) O— N CO d' 10 (0 ti (b 0) 00 (70 00 O) O) O) (A (A 0) O) CA O) O) 'ch 4 r 4. d 4 d cC 4. d d d 4 N N N N N N N N N N N N N d' d' 4 d' 4 4 4 4 4 't 4 4 r Voucher List Spokane Valley 8:49:23AM Bank code : c 7 O E Description/Account L O 0) c 1- N s V r L() Ln N- r 0 O 00 v- 0) 'Cr "Cr O O N (0 (0 r r C`7 M r CO NI. r r r r a; O O 'ct d' r N CO Co LOU) co 0) 0) 0) 0) O O I- 00 10 CO CO N In In t- r h N 0 N N 00 00 r 03 co 0) C 0 U 001969 SUNSHINE DISPOSAL 8/22/2017 001969 17-017 CENTERP 8/22/2017 002306 TERRELL LANDSCAPE ARCHITECT, MIC 3005 2017 105.000.000.557 r 2017 OPERATING PERMIT 001.076.300.576 8/22/2017 003175 VISIT SPOKANE 8/22/2017 001134 WA STATE DEPT OF HEALTH 001.076.305.575 0469723-2681-6 001.016.016.521 0469724-2681-4 LATE FEE 001.016.000.521 0) 0 0 0 0 0 N N N N N N d d' d' t t d' (0 .Q CO 28 Vouchers for bank code : Total vouchers : 28 Vouchers in this report } 8:55:27AM 08/24/2017 4- T. Q Bank code : Description/Account 0 0 0 0 0 0 0 0 0 0 0 0 0 0 LO in o 0 0 0 0 0 10 10 o O r- t- tfi to c ci N N M 10 1f0j dMco ' N -M coM LO cs) coco N N DEPOSIT REFUND: FIRESIDE LOUI 001.237.10.99 PARKS REFUND 8/24/2017 006223 ALVARADO, ANN SWIMMING LESSON REFUND 001.237.10.99 PARKS REFUND 8/24/2017 006222 KING, CRYSTAL DEPOSIT REFUND: FIRESIDE LOUI 001.237.10.99 PARKS REFUND 8/24/2017 006225 NOLTING, CASSANDRA DEPOSIT REFUND: GREAT ROOM/: 001.237.10.99 PARKS REFUND 8/24/2017 006226 PRUTEANU, EUGENIU DEPOSIT REFUND: ROOM 109 001.237.10.99 PARKS REFUND 8/24/2017 006224 SCHENK, TRACY M co CY) ch N- N. ti N 5 Vouchers for bank code : Total vouchers : 5 Vouchers in this report Voucher List Spokane Valley 2:45:39PM 08/24/2017 (0 Q Bank code : O E Description/Account O CO CO O O 0 0 N- h 0 0 0 0 N- N. CO 00 6) 6) CO N- 0 0 O 1- O d) CD O O O O Id) 11) O O O O 1� t• • CO (0 O 0) O O O CO f - O C0c- r- LOO 1f) CO O 10 U O O 10 6 CO f0 M C`7 00 I- CO In 6 N- N (0 6) (0 C`7 M�- r d' co M �t [t O O co M 6) 6) d' co 00 (0 O Ln O CO CO CO d' d' N N d' 1' 0) 60 (0 CD N- ti L1) In 0) CO N M STORM DRAIN CLEANING STREET SWEEPING SERVICES (1) L O w 0 L 0) C▪ ) 0) LO 10 L!) tC) M M 6 (.4 co 6 r r ✓ r IS QN 16 U) 1C 13 - 16 O O Z O O O O V O N o 111 O O O 1- 1- Y F- 1- 1- 1- Z I- rn I- I- I- I - Z W W U W 1- m (/) CO Q O O w <1) o o o_ co J Z > Z O O Q m ; CO 0Z) W • Z H O W W W = _ J J j • (� W () p W 0_ d 0_ 0. N N O p D D < O 0 O U N O (/) U) MEMBERSHIP 2018 001.058.051.558 144189-1772 8/24/2017 000135 APA E 402.402.000.531 303.000.250.595 001.058.055.558 303.000.251.595 001.090.000.518 CL N- O O Q ti CO C- CL <~ N 8/24/2017 001473 APWA 8/24/2017 000538 BACON CONCRETE INC 8/24/2017 001816 BENTHIN & ASSOCIATES 8/24/2017 000101 CDW-G 001.076.000.576 AUGUST 2017 8/24/2017 000322 CENTURYLINK 303.303.155.595 N N 1- 1 - LO Ln O O 0 0 0 0 • O 0 0 O O ✓ N- 0 O O ✓ r 8/24/2017 000729 CH2MHILL INC 8/24/2017 003319 CO -ENERGY, CONNEL OIL CONTRACT 16-134 107.000.246.594 0 O O 0 m CO O • 0 W W J J 001.058.056.558 001.058.056.558 NCS) CO CO 00 vt �Y CO (0 (0 N d Vt 8/24/2017 000869 EVCO SOUND & ELECTRONICS 8/24/2017 003274 EXCHANGE PUBLISHING LLC 10 O N- 00 6) O r N CO d' 10 O O 0 O O O r r r r r r r' L() Ln L1) L() Ln 10 10 Ln L6) 10 1n L1) N N N N N N N N N N N N Voucher List Spokane Valley 2:45:39PM Bank code : O E Description/Account 0▪ . 0 'sz LL 0) 0 O CU s 0 CO (0 CO O 0) 10 0 0 (0 co O L0 LC) Co t0 O) O)r- r N N CO CO O 0) O 0 CO CO N ti N r(0 CO O r CO CO r d- ct O O N ti ti N 00 00 C0 CO O O O C0 4 M CC I— N: f (0 t` C0 LL> N N N (0 00 M M 0) 0> Cfl Cfl M Ch 00 00 (0 Lo (0 (M 4 co CO - CO N N. (0 N- st co co (0 co O O N N r r 0) 0) CO M CO r' N r 0) CA "I' '1 CO Co N N 10 to O) 0) N N M M TS R (0 U �a (0 (0 �a Z h0 F ? ? I— Fa— F §L F-- 10— 1—O 1— W H 10- O 0 Z 0 W W O -_I cr f:U a m Z Z Z Z Z Z Z Z zO Oz 0 0 O 000 0 000 Uj aaQa aQQQ xs«s 0 UUUU UUUU 0) co a m m m m m m m m 0 0 ~ 0 D D D R D D>> 0 0 Z U) 0_ 0_ 0_ 0_ 0_ 0_ 0_ 0_ I— I— O W Q QQQ Q QQQ J - U Z a < (0 0) W W W W W W W W 2 N D J J J J J J _J J CO CO O CO CI CO CO CO M Lf) LC) 10 c - Ln Ln Ln Lo (0(0 -O to L0 O O O O (00000(0 LC> LCj LC> O O O O r r r r 0 0 0 0 O 0 O 0 001.058.056.558 00 CO CO 10 CO r LO 11 C0 Cfl 0 Lo L0 O O O (0 (0 M LO 1.0 r O O 0 0 0 0 0 0 0) C LO CO CO LO 10 CO C N N N N 0 CO 'r 'I- C/ CO co co co C0 C0 C0 C0 U CO CO COAD N rtiti 8/24/2017 003274 EXCHANGE PUBLISHING LLC CO 10 CV ' 8/24/2017 001447 FREE PRESS PUBLISHING INC 101.042.000.542 9524162030 8/24/2017 000007 GRAINGER 101.042.000.542 9524162048 311.000.253.595 001.058.057.558 PROFESSIONAL SERVICES 309.000.227.595 N d to (0 D_ co a i> 0) < 0 0 0 8/24/2017 000313 INLAND ASPHALT COMPANY INC 8/24/2017 001944 LANCER LTD 8/24/2017 000636 MOORE IACOFANO GOLTSMAN, INC SUPPLIES: STREET DEPT. 101.042.000.542 0538-816367 8/24/2017 002203 NAPAAUTO PARTS NAME BADGE 001.018.016.518 r -- a) `0) 8/24/2017 000239 NORTHWEST BUSINESS STAMP INC. OFFIC 954404077001 8/24/2017 000652 OFFICE DEPOT INC STATE REMITTANCE 001.016.000.589 AUGUST 2017 8/24/2017 000307 OFFICE OF THE STATE TREASURER f-- (0 0) O r- N CO d «> r- r r N N N N N N dN dN dN 4 'Nd' 44Na' 4 1V 0 2:45:39PM 08/24/2017 Description/Account 0) V O Bank code : CO CO d' 't O O Ln Lr) CO CO O 0 0 0 'CI' d' 0 0 0 O 0 0 CO CO C) CO CO (fl CO O CO 00 O O CO M CO CO O O O O CO CO O (o CO d' 'tt O CO (0 CO (0 O 4 moi' N- h Cc) M 6) Q) LC) if; O O (0 O Lo Co co O co co M Ln Lry Ln N Ln LC) N- ti ti r N N ti N LC) Lt) CO CO O) N N CO CO CO CO r- - 10 M) N N N N N N to c6 W 0) N N CO SMARTGOV REPORT CONFIGURA 001.058.057.558 l6 (3 N (6 Z C6 ▪ - C0 (0 (� N 40 W CC W C6 CC • O Q O O O O O O O O Z O O O - F- H F- W I- W H F- SIGNS FOR CITY HALL 001.058.056.558 001.076.301.571 REPAIR & MAINT SUPPLIES 101.000.000.542 CRIME VICTIMS COMPENSA 001.016.000.589 SUBSCRIPTION ACCOUNT 2 001.011.000.511 PROFESSIONAL SERVICES r J CD r l Q O OO d co M i WCO CO • o Z LO 0 Cr) N J CO LU NCO 'd M Ln -1 CK CO 8/24/2017 002836 PALADIN DATA SYSTEMS CORP. 8/24/2017 000019 PURFECT LOGOS LLC 8/24/2017 000153 ROLLER VALLEY 8/24/2017 002531 SIX ROBBLEES INC 8/24/2017 000308 SPOKANE CO PROSECUTING AI I Y 8/24/2017 000093 SPOKESMAN -REVIEW, THE 8/24/2017 000419 SUMMIT LAW GROUP PLLC 0227 -CONSTRUCTION CONI 309.000.227.595 8/24/2017 002555 T. LARIVIERE EQUIPMENT &, EXCAVATIO PAY APP 4 HELP DESK TEMP 001.090.000.518 001.013.000.513 2017 WMCA FALL MINI CONF N CO N C CO CD 0 CD 't N O 8/24/2017 000964 VOLT MANAGEMENT CORP 8/24/2017 004754 WAPRO EXPENSE REIMBURSEMENT 001.011.000.511 EXPENSES CO I,- CO O Oc- N CO d' Ln CO N. N N N N CO M CO CO CO CO CO CO co Ln to u) to Lr) in in to Lr) co Lr) N N N N N N N N N N N N d' d' d' `t d' 4 4 4 4 4 d' 4 Bank total : 33 Vouchers for bank code : N d Li To' L > C ca M > 0- 0) ro t Bank code : 0 E Description/Account Q a) -13 c L CV V O c 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 © o O 0 0 O O O O to u o o tri to O O In t(j N N L!) tf) In to O o t!) 0 0 0 0 0 0 N- 1- 0 0 ti ti 1.0 to N- ti r ti O O r - M co t() tf) CO CO 14) t() 14) t!) N DEPOSIT REFUND: MIRABEAU SPF 001.237.10.99 PARKS REFUND 2 ra F- O F— w V 0 z w 1- 0 0 w 0 001.237.10.99 PARKS REFUND 8/30/2017 006252 ANISHCHENKO, PAVEL DEPOSIT REFUND: MIRABEAU MB 001.237.10.99 PARKS REFUND 8/30/2017 004002 ARC OF SPOKANE, THE DEPOSIT REFUND: MIRABEAU MEQ 001.237.10.99 PARKS REFUND 8/30/2017 005304 CASCADE LAKES RACE GROUP LLC DEPOSIT REFUND: MIRABEAU MEQ 001.237.10.99 PARKS REFUND 8/30/2017 002854 CHASE, ROB DEPOSIT REFUND: GREAT ROOM/: 001.237.10.99 PARKS REFUND 8/30/2017 006227 CHAVDAR, IRINA DEPOSIT REFUND: TERRACE VIEV 001.237.10.99 PARKS REFUND 8/30/2017 006247 CHESHER, DENISE DEPOSIT REFUND: AUDITORIUM 001.237.10.99 PARKS REFUND 8/30/2017 004282 COSTCO WHOLESALE #670 10 " DEPOSIT REFUND: GREENACRES 001.237.10.99 PARKS REFUND 8/30/2017 006241 DIAZ, KATIA VALERIA DEPOSIT REFUND: VALLEY MISSIC 001.237.10.99 PARKS REFUND 8/30/2017 004765 DISOTELL, SHEILA DEPOSIT REFUND: GREAT ROOM/: 001.237.10.99 PARKS REFUND 8/30/2017 006228 DOSHCHIK, LYUDMILA DEPOSIT REFUND: TERRACE VIEV 001.237.10.99 PARKS REFUND 8/30/2017 000818 EASTPOINT CHURCH DEPOSIT REFUND: GREAT ROOM/: 001.237.10.99 PARKS REFUND 8/30/2017 006229 FAZIO, JENNIE N CO d' 14) co N- (0 6) O — N CO - d dh `ch d d tf) CL) tf) cc) L!) Ch co a) co M c) co M co a) M M CY) N- N- r ti ti N- N- N- N - ti ti ti a) a 10:45:22AM Bank code : 0 E Description/Account a d v c W G) v O 1 N .c 0 0 0 o 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O o ui ui ui u; tri vi o o ui ui woo tri ui L() )ri ui ui iri ui (r) cc; ui ui co C71 r- ti r --ti N- N. 0 0 0 0 CO CO N- t N r• N- ti N- r- N- r` r r` N u) N r P N N W H DEPOSIT REFUND: MIRABEAU MB 001.237.10.99 006229 FAZIO, JENNIE 8/30/2017 006229 8/30/2017 006230 FINCH, DAVID GREENACRES DEPOSIT REFUND 001.237.10.99 PARKS REFUND 8/30/2017 006251 GASPAR, VICTORIA DEPOSIT REFUND: MIRABEAU MEi 001.237.10.99 PARKS REFUND 8/30/2017 005282 GENESIS CHURCH DEPOSIT REFUND: GREAT ROOM/: 001.237.10.99 PARKS REFUND 8/30/2017 006231 GURDYUMOV, ARTUR SWIMMING LESSON REFUND 001.237.10.99 PARKS REFUND 8/30/2017 003463 HAIAR, JOYCE DEPOSIT REFUND: AUDITORIUM 001.237.10.99 PARKS REFUND 8/30/2017 006232 HOLDEN, MICHELLE i0 1-O DEPOSIT REFUND: MIRABEAU MEQ 001.237.10.99 PARKS REFUND 8/30/2017 006233 INSAR Ts W I. 1— • O --O Z W W CD 0 Z W F- 0 a.W 0 001.237.10.99 PARKS REFUND 8/30/2017 006250 JONES, CHRISTOPHER DEPOSIT REFUND: GREENACRES 001.237.10.99 PARKS REFUND 8/30/2017 005261 LONGWILL, ALDEN 70 DEPOSIT REFUND: DISCOVERY PI. 001.237.10.99 PARKS REFUND 8/30/2017 006234 LOWRY-SCHILLER, QUINN DEPOSIT REFUND: BROWNS PARR 001.237.10.99 PARK REFUNDS 8/30/2017 006235 MCFARLEN, JACKIE 001.237.10.99 PARKS REFUND 8/30/2017 006245 MCKINLEY, KENDALL SUMMER DAY CAMP REFUND 001.237.10.99 PARKS REFUND 8/30/2017 006236 MESSERSMITH, JEFF u) (0 ti CO 0)O .C7) N C) d (0 CO N- (0 10 u) 0 0 0 0 0 0 0 0 CO c) M ▪ 0) 0) 0) 0) 0) 0) M CO CO CO CO ti ti N- N- r— ti N- r- N. N- N-- (` t` 0) O1 a 10:45:22AM ti 0 N N - O M V co > Bank code : Description/Account ti 0) 0 a LL a) L O c a) 0 L t V 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 00 00 00 00 00 00 00 00 00 0 00 Ln M) O O L6 Ln L6 16 O O O O 10 N L6 N O O 1.6 to CO 00 Lf) In N N. h f- P f- r ti ti O O 0 10 t- ti N r- O O N- ti r T N- N LI) Lf) 10 e- e- M M 006236 MESSERSMITH, JEFF 8/30/2017 006236 TERRACE VIEV DEPOSIT REFUND 001.237.10.99 PARKS REFUND 8/30/2017 005246 MEYERS, CHARLES ct F- SWIMMING LESSON REFUND 001.237.10.99 PARKS REFUND 8/30/2017 006237 MORTIMER, JULIE DEPOSIT REFUND: GREENACRES 001.237.10.99 PARKS REFUND 8/30/2017 003888 PERFORMANCE CONTRACTING INC 001.237.10.99 PARKS REFUND 8/30/2017 006238 RUSSELL, SAIRA DEPOSIT REFUND: GREAT ROOM/; 001.237.10.99 PARKS REFUND 8/30/2017 006253 SCHARFF, MORGAN .12 t-° DEPOSIT REFUND: GREENACRES 001.237.10.99 PARKS REFUND 8/30/2017 006239 SHAW, APRIL 001.237.10.99 PARKS REFUND 8/30/2017 000499 SPOKANE CO LIBRARY DIST DEPOSIT REFUND: MIRABEAU ME 001.237.10.99 PARKS REFUND 8/30/2017 003929 STAMAND, CATHY t-° VALLEY MISSIC DEPOSIT REFUND 001.237.10.99 PARKS REFUND 8/30/2017 005248 SUNSHINE HEALTH FACILITIES DEPOSIT REFUND: MIRABEAU ME 001.237.10.99 PARKS REFUND 8/30/2017 003917 TAYLOR, GREG t2 SUMMER DAY CAMP REFUND 001.237.10.99 PARKS REFUND 8/30/2017 006240 TIEMANN, DEANNA 742 F- DEPOSIT REFUND: VALLEY MISSIC 001.237.10.99 PARKS REFUND 8/30/2017 006246 VAUGHAN, LARRY DEPOSIT REFUND: ROOM 110 001.237.10.99 PARKS REFUND 00 O) Or- 00 6) O (0 N- ti N- ti r- N- r ti N- 00 M co M CO CO CO CO M CO CO CO M CO CO d 0 co > CO 10:45:22AM Q. Bank code : c O E Description/Account d 0 c 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 cr> LO to LO tf) (xi co t!) t— ti N N- ti ti co co csi 000618 WA DEPT OF FISH & WILDLIFE 8/30/2017 000618 DEPOSIT REFUND: EDGECLIFF 001.237.10.99 PARKS REFUND 8/30/2017 006242 WILSON, KAYLA DEPOSIT REFUND: DISCOVERY P1 001.237.10.99 PARKS REFUND F- DEPOSIT REFUND: GREENACRES 001.237.10.99 PARKS REFUND 0 cO co CO cN0 co cf) co Total vouchers : RS 23 N U N 13 U Q3 13 O tl) •- O N (6 — Y i C ❑ d N 'O C a) U L •. N N (6 O 'O ` N O N O C C N (6 fl - O O N O , O co V a 'E N 't , c _t d v .0 a) m N U w co u) O > ^ N 7 .Q 2t.O .N w co E C f6 N 76 C 'D _0 w U N ca N CD a) a) N O N 03 .0 .0 'O -� .-. C t 7 7 C 0 N jp O 7 > > N 0 E C .O @ N d' `d' — w a.. f6 O — 0 N 0 Finance Director Council member reviewed: 0 0 T (6 N co 0 Council Member 9:20:23AM '08/31/2017 CO ..Q Q. CO Bank code : 0 E Q Description/Account 0) 0 C 01. L() I0 O O CO 00 CO CO f0 CO CO CO CO N c- N LC) CO aO CO r 4- N CO �' .1- O O M O CO 00 O O M M L0 U) e- O) CD CD CO OD CO 7- 00 10 10 Ln cr 0) r Lf) r- O r CO O r 4 d' O 00 O t0 M 10 0 4 d d O M O d' e- d' O 6 CO T- O T- L!) O N L0 (0 N CV', -,;M M 7- cr 10 N CO CO Ln r r 1- r Ln 10 N r- V- CA N N r- CO c- C0 O 7.7) CO CO N CO r- c- CO r r- r' N N �- r - 1n 1 N V- 'd' PERMIT REFUND: BLD -2017-0100 001.058.059.322 BLD -2017-0100 8/31/2017 000740 AIR CONTROL HEATING & A/C INC Y .. m �a F0 CL H F F- O O F- oo W o_ Lu J CO F- oC O W 001.076.300.576 EXPENSE REIMBURSMENT 001.032.000.543 UTILITIES: PW MASTER AVISTA 101.042.000.542 Q 0000000_ U + I— I— F- F- I— F- I— r� o Q¢¢¢QQQ o Q~ J J J J J J J~ OC a o_ o_ o_ o_ o_ o_ w w a. a o_ o_ o_ o_ F- D DDDDJ CO CO CO 0) C0 (0 CO CO 0 0 0 0 0 0 0 2 zzzzzzz <<<<<<< W W W W W W w 0 0 0 0 0 0 0 0 »»»> 66 wwwwwww W U) 0) 0) 0) 0) CO U) P- zzzzzzz J W w W W W W W H zzzzzzz D J J J J J J J 001.076.300.576 001.076.305.575 SUPPLIES FOR CENTERPLACE 001.076.305.575 CC CC CC CC CC CC CC CC OC CC CC +r W W W W W W W W W W W 22222222222 U) 0) 0) CD co cou)cnU)u)0) CC CC cc cc cc oc cc cc cc or or 00000000000 wwU_LLLLu_LLU.www zzzzzzzzzzz 00000000000 CC CC CC CC CC CC Or CC OC CC or 00000000000 CL o_ o_ o_o_D.CL. awao_ U) CO COU)U)cnCnU)COCO z zzzzzzzzzz Q Q Q Q Q Q Q Q Q Q Q CC CC CC CC CC CC CC or or or Ct F- F -F -F -F -F -F -F -F -F -F- 7 i N- LC) - Lr) L() L() U? 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N O O-- 0) CO CO CO COO) 0) d' X •cf L() N N N O 0) 6)r- d' O O O C CO W N N c- N- Q N- l- Z O CO 0) < Q 8/31/2017 003188 GENERAL FIRE EXTINGUISHER SERV 8/31/2017 000071 GOLMAN, SUE 8/31/2017 002994 INTELLICEPT 8/31/2017 001635 ISS FACILITY EVENT SERVICES 8/31/2017 000252 LOWE'S BUSINESS ACCOUNT 8/31/2017 000132 MODERN ELECTRIC WATER CO 8/31/2017 001860 PLATT ELECTRICAL SUPPLY 8/31/2017 000415 ROSAUERS FOOD & DRUG CENTER 8/31/2017 000709 SENSKE LAWN & TREE CARE INC. 8/31/2017 000324 SPOKANE CO WATER DIST#3 'd' L() CO ). CO 0) 0 N CO 't 10 'd' '[Y 't 'd' 'd' 'd' LL) L() L() Ln LC) to LL) Ln L() LC) L() L() LC) LC) LL) LC) Lf) (0 CV •4*N' ":1-- VN .4. dN- .1--1-.1--4. 9:20:23AM 08/31/2017 Bank code : c 7 O Description/Account 0) O M d' Cr O In Lt) O N Cl N N O 0 t() O O O 10 (0 M M CO 'd, Ct 0 10 to O M M r r CO CO 10 C)) O O CO M C0 (0 M 'ct 4 4 'tet 00 C4 O tir r c(; r 10 r N N O O r r 00 UD 1f) d' r I[) N CO O 00 CA r N N N O O Y7 11) O) N N tt r r 10) N 00 r r r r N N N N N 'V' r O O M M CA 6) li FW Eli CC m- F www FFH Y O U U U Z W Q Q d d� ca Q CC Cr CC W rn m CC LU LU LU CD Z W J 1- H h h Q 0-0- Z Z Z Z Q Q U 0 0 0 Z W D D 0 0 00 0 0 000wWww 00 J W Q Q d i dCL r r 3 d (L f.. CL CT) O W W D D D N N Z Z t/) CO CO U) ANSWERING 001.076.305.575 'O 0) O U co O 0 O co -J 0 U) z 0 U Z 2 0 U W -J 0 >- U E2 W F- CO N co (() M O O O N r M 00 000324 SPOKANE CO WATER DIST #3 8/31/2017 000324 105.000.000.557 001.090.000.550 r r N N 0) 0) Q Q 8/31/2017 000295 VALLEYFEST 309.000.227.595 309.000.227.595 0 0 O O M O II 000 O N O O 8/31/2017 000167 VERA WATER & POWER F 001.076.305.575 001.076.305.575 S 001.076.301.571 C)) O N- U) CO CO co O r VM co CO N N N CO O O O M c- r r OPERATING EXPENSE: 001.076.302.576 O N T ) 8/31/2017 000487 YMCA OF THE INLAND NW 0 CV L10 LOLco () In in (0 (O (0) co co in co cr) co co co 't '4 CV CV CV CV CV "4 25 Vouchers for bank code : Total vouchers : 25 Vouchers in this report Voucher List Spokane Valley 9:46:27AM 09/01/2017 Description/Account L 0) 0 O d' d' CO M LO L!) N N CO CO 0 0 0 O 0 CO 0 00 N 0 CO r CO 0 N- O O O -O - r O O N N 00 co d: N O O co, in (NI M O tt Li) LO tt 'Cf 4 O O 00 00 Ln l() O O d' 'V CO O) Lt) d d - CO Ln Ln C) r LC) 1.6 6) O CO CC N N M CO N N c ti t` r Ln O d' CI' N N- NCO M"4 • N- CO CO N Cl CO CO N N N N N N CO CO CO CO N- t` N r (1) M CO O M CA1- REMOVE TREES 101.042.000.542 000673 BUDGET ARBOR & LOGGING LLC C r e- N ice+ J Y r Z Y +�+ N -IL+ ice+ w w I- I- I—O I—O O I— IO— I—O U Z 1-0 N CC Q w 2 u) Q 0 LL w 0Q W w • U) tY � D 0 CO CO Q' Q 16-102 311.223.40.00 RETAINAGE RELEASE 9/1/2017 001122 CAMERON-REILLY LLC CITY HALL PHONES 001.090.000.518 AUGUST 2017 9/1/2017 000322 CENTURYLINK C 101.042.000.543 SEPTEMBER 2017 9/1/2017 001880 CROWN WEST REALTY LLC TOWER RENTAL 101.042.000.543 C 001.090.000.548 SNOW PLOW BLADES 501.000.000.594 Z Z Z Z Z O 0000 Q Q Q Q Q O 0 0 0 0 J J J J J m m m CO CO DDDDD Q Q Q Q Q J J J J J Q Q Q Q Q O 0000 W W W W W J J J J J 001.013.000.513 r r r r 0 0 0 0 0 0 0 0 CO d' Ch LO 0 0 4 'ch r CO O 0 0 1,- 03 m CO N ¢CV i 1r(.0 cr) f '1' d' d' C)) 7 M M Cfl W W LOf) ti rY Q N CO ���'4 9/1/2017 003255 DAY WIRELESS SYSTEMS 9/1/2017 002604 DELL FINANCIAL SERVICES LLC 9/1/2017 000734 DEPT OF TRANSPORTATION 9/1/2017 002213 ED -KA MANUFACTURING INC 9/1/2017 003274 EXCHANGE PUBLISHING LLC co • 10 CO f— CO CA O �- LO LO LO L0 1N) 10 LL) L( Lf - CV CV d dN • Glia O 0 0 W w W CK CL O 0 0 • W O 0 0 O 0 0 I— I— __I J J O Q Q co • CO C/) 101.042.000.542 W J w O 0 0 9/1/2017 001232 FASTENAL CO N LO N co Voucher List Spokane Valley 9:46:27AM 0 ++ N O > O Bank code : c 3 0 E Description/Account a) V 0 oOo O .1- 6) O el; 0 0 00 0oN N O 0)0 oI0)?.6)N0) 0 0 O 0 0 0) O (0 CO d' 'd' O O t` ti O O O) O O M O (0 N O O O O N N N- N O (0 I-- O) co co co L() Ln .4 co �- co r- - h co co in N O o N N N N L() Ln • CO CD ' r r CO CO CO CD N ▪ N N N co co (010 LEGAL PUBLICATION UJ W W' w .. O .. .. .. �u ° Rt R Z �a c 0_ � s U o �a Z �a ✓ ' +� r+ Ws ++ I— I— I— +' g r r O O H I-- Z I-- I-0 I—� (n (o co 0_ H N N Z F I-- • 6 eii c w w w w _i J J 1- 0_ 0_ 0_ 0_ W L U S S S U O • U f/=) Q W 0 U) CO U U IL cii QQ ~ H HH W www U U Z Q' J Z Z Z -J -J0J.. 0—J.. mOJO W W Q • �� • Zt -7C0 0_0_0_ co 06 0_0_ � C U) /)(/)(/) Cil CC CC C W W W W U U U U CD • CO r` 0 W W W o W j W W W W W W LL J J N H O 1 0 0 0 CO CO CO L0 Lf) LO LO (0 r O LL) LI) LI) O O O O (xi Cb Lf) La LC) CD. ▪ r r O O O 0 0 0 0) r (` CD CD CD 9/1/2017 001447 FREE PRESS PUBLISHING INC 101.000.000.542 PC001386335:01 9/1/2017 005474 FREIGHTLINER NORTHWEST 106.000.000.537 001.090.000.518 9/1/2017 002384 IMS INFRASTRUCTURE MGMT. LLC 9/1/2017 004632 LEVEL 3 COMMUNICATIONS 313.000.215.594 PAY APP 14 9/1/2017 005037 MERIDIAN CONSTRUCTION INC 101.042.000.542 0538-817822 9/1/2017 002203 NAPA AUTO PARTS CO 0) 0) 0 0) O CO 0) O O CO M O O 001.018.016.518 956205116001 9/1/2017 000652 OFFICE DEPOT INC. co • N- N- h I` co r- L() L() L() '4) Ln to Ln dN i- -:t. CV CV d d 4 dN CO CO L0 r r I` Ln LO CO CD L() O co O O • ti Or O O r r O O co o O O 956205820001 LOCAL FEE 001.090.000.518 SUPPLIES FOR 101.043.000.542 AUGUST 20 001.058.057.558 COUNTY IT SUPPORT JULY 2017 001.090.000.518 O O O O d N r '- co LLcoama (00 LO CD co N O I - N 0 CO CO '4)) 10) O 'N -71'O O 0) 0) CO 0) Z La 9/1/2017 001006 OMWBE 9/1/2017 003208 RODDA PAINT CO. 9/1/2017 000031 ROYAL BUSINESS SYSTEMS 9/1/2017 000090 SPOKANE CO INFO SYSTEMS O �- N M CO co CO CO LC) ▪ LO • CV 0 0) ca 0 Voucher List Spokane Valley 9:46:27AM Bank code : r 0 E Description/Account 0) L 0 CI L 0) v d 6) 14) 0 1)) 0) '1' 0 e1' N N 6) 0 O) 0) O) I- L) co CO t` 1- c- In r r 6) O) CO CO O Lo Lo d' O0 d' M C4 0) (..6 CO 0 00 h I• h CO Lo 1)) 1' c1' 6) 6) 00 in an ChM 0 0 N in in N d' co., - 0 co co., CO c- r 'd' 'd' N 00 co- LC) 6) r Lf) d' O r - 00 00 - r O N CO r r r c' < N 0) 0) �o .i° = • w 2 _ 2. 3° Ts 1- N co EK I-- 0- H 0 0 00 O 0 C0 ZZ-) U U J CO W Qa W D 0 COCL m N _Z O Z Z_ • Z_ � U' ix _ = r I-1-1 o W Q << o (- N CK 0 J J N o I- 0N. Li W I- N D r0 CL CL Q Q 51 Q O 0 0 0 0 303.303.141.595 M N N •1* 0) 6) • Lo 0 U a) co o• 6)6) co (0 co ✓ O O 0 to Ln ✓ r LC r in In 000090 SPOKANE CO INFO SYSTEMS 9/1/2017 000090 9/1/2017 000001 SPOKANE CO TREASURER CO COIn LC)CV CV 934002018 101.042.000.594 9/1/2017 003458 TRAFFIC SAFETY SUPPLY CO 101.042.000.594 001.032.000.543 9791224686 9/1/2017 000087 VERIZON WIRELESS S 001.090.000.519 O CO CO O C6 N O co co oo co co co sco -:r,:r'd 25 Vouchers for bank code : Total vouchers : 25 Vouchers in this report 11:44: 04AM c r? Bank code : O E Description/Account N 0 0000 Lod' 00 O 006) CO 0000 M O 00Cc) 0 M 0 00000N00 O OOOO d'000 M 0 006)et 000 fit) O 00r O r V.-0 O Lo Lo LO (6 M Lo v- O Lo (.6 6) (fl O d' r L6 O O Ln Lo O O O Ln Ln Ln O r N Lo O CO LI) rrNOd'CO ti O I-NO)d'Oel-NT 6)0N CO 0 ) co- d'COMr Lt) - to -LON N d CMN- N NN M N in 'o 0 = 2 0 0 2 0 r -Z I-~ Q 0OF2-F2- 00Q • Q a. J J 7J W O Q Q O J < ww Q C7 p 0 Q CC 2 2 CO • Q' U Cn cocn co > W J J W co WW CCI CCl HQ Q O 03 Z U 0 w Z Z Z Z 0 Q� 0 ~ �� E20 Z w w z 00 W 0 Y Y a JO 2 HLH J 00 W� WWC) WOH CC pa• L]W a� zoa����> Qv < i< Qwu_<0 05 • pC�QQQQoO ><> a_ 101.042.000.543 • O CO CO CO N CO CO In N -d Lo Lo Lo Lo In LO Ln OOLn�000 0 0 0 0 0 0 0 CV N O O N O N OOtoc-M6) r d'd 00000 N N c- r r r V- 0 0 0 0 0 0 0 0 d d 0 0 0 0 101.042.000.542 c' co c' io � (0C') - Ln "I" Lo LO Lo Ll) Lo Lo Lo O O Lo 0 0 O Ln 0 - to 0 O 0 0 0 0 0 0 0 N 00 N MOO N MLO0)C) O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 001.058.050.558 CO CO CO CO Lo r- Lo Lo Lo Lo Lo Lo O C) O (0 Lo r Lo Lo O O O O O O O O L0 LO LO O O O O r r r O O O O O O O O Q00 Q� co 0_ wW�pVco 2 W a -11-1-I W O J Z CD W Wlu_<a<Q1 > O • JF- YYoo oo Z a1 -Ll co ca -W0a_a00a c ) 0 a_ co co o_ 001.076.305.575 Lo Lo Lo d' d' - Lo Ln r r r 6) 6) r N- 0 In LO In Lo LC3 1( LO Lo Lo r' r r Lo In 000 CO CO 000 MMMNNCOMM O (0 O O O (O (6 (0 r r O O r r r-- 0. 0 0 0 (3.„ 0 0 0 ✓ r r O 6) c- 0 0 0 0 0 0 0 0 0 0 0 M Cr) 0 0 0 N- r r r r r r- r r r r r r r r r r r r r r r r r r r r. r r 0 0 0 0 00 0 0 0 ▪ 0 0 0 0 0 0 0 0 ▪ - 0 0 0 0 0 0 0 0 0 O o 0 0 0 N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N 0) 0) C)) O) 0) 0) a) 0) 0) a) a) 0 a) a) 0 O) O) 0) 0) CJ) 0) O) O) a) O) 0 0) 0) 0) C)) <<<<<<<< <<<QQQQ< <<<QQ <<<<<<QQQ Lo LO LO Lo 10 1010 LC) CO MMMMCc) MCc) CO MMMM Cr) 6)6)6)6)6)6)6)6) CO CO CO CO 0(0 CO CO N- rrrrrrrX7.`7. 6) 6)6)6)6)6)6)6)6) O Lo 0 CO 10 Lo Lo Ln LO Lo Lo Lo Lo Lo Lo Lo r• r r• r r Lo Lo Lo Lo LO Ln Lo Lo Lo CO O0000OOOD 0 0O000000 O) CS) 6)CS) CT) CO 0ODOCOO000 co co Lo 9/1/2017 001606 BANNER BANK 0) O Lo N 9/1/2017 001606 BANNER BANK 001606 BANNER BANK o 0 a) 0) Ln Lo Nit. Voucher List Spokane Valley (0 Bank code : 0 E Description/Account 0. LL 0 0 0 0 (if 0 L 0 t 0 0000 r o O 000 LC) 10 OOv,NT OOoo Is- r` O M O O N LC) G L.6 Go 4 4 ONNTN N NCOCO O O co OO ¢`¢Q - - 43 xxx.� .2 O 0 O U O 0 0 W I->- >- > I -e J J J (Ca W J J J CO CO > > > 2 W W W Q ZZQ QZQ aZ 0 Y Y Y 0)W CC m 00_. 00_. d Qz~00 CO v) U) (/) dUQ'- W W W I-Um Q QQ ° O -1m W WW Yii 0 00 P T T T Lnin. Go T T 0000 coc+7MM O O O O N- N- O O O O T T T O O O O O 0 0 0 001.011.000.511 (\ r ti r ti r - T T T T T T T 0 0 0 O 0 O 0 -0 N N N N N N N 7 0) 0) 00) _) 0) 0) 0) C Q Q Q Q Q Q Q C 0) 0) 0) 0) ti r N- 0 00 1 I.0 LOC) LOC) LO LLC) LLC) W W CO O CO CO CO BANNER BANK 9/1/2017 001606 BANNER BANK C (0 0 CO 5 Vouchers for bank code : Total vouchers : 5 Vouchers in this report LN .a • s.- 0 O 'p U 0. L -c 0 O) N U >, 0 0 '0 a_ N O 0-.... u) C0 > 'C O0_ O a C C U L N CO 0 '0 O 0 -0 Y C pE -O C O 0 j4 - n O CO coC) N .049 4) C O m Q : ..cos _c p ( O .0 0 N E N C 0 O '(p C -O '0) c -c U a N O 0 O .00 0 O -o E -o �-' c .c 7 O O 0 O 0 -C... U) r 0 0 w N C o E O C .0 CO 0 O _ 0 0 Finance Director Council member reviewed: to 0 0 T 0 2 y) 0 0 Council Member Voucher List 0 0 > Spokane Valley 9:40:39AM 09/05/2017 0. Bank code : O E Description/Account 0. d LL 4) V 0 c O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o O o 0 0 0 o 0 o O o o o 0 0 0 0 0 o o 0 0 O O tf) U) to I() Lf) tf) Lf) to to N 10 1.6 t!) 16 to N ti M M Ln u) c6 M O 0 N t` ti {` N- t` t` t` - r h I- ti N tf) CO VI CN- N N (` CO CO DEPOSIT REFUND: TERRACE VIEV 001.237.10.99 PARKS REFUND 9/5/2017 001149 BEREAN BIBLE CHURCH DEPOSIT REFUND: EDGECLIFF PA 001.237.10.99 PARKS REFUND 9/5/2017 003920 BERKOWITZ, JOAN L6rx co CL 0 CO I- 0 CC CO 0 Z LL W 1- 0 IL W 0 001.237.10.99 PARKS REFUND 9/5/2017 006254 BURNHAM, SETH DEPOSIT REFUND: BROWNS PARI 001.237.10.99 PARKS REFUND 9/5/2017 006255 CLEARY, JAMIE DEPOSIT REFUND: TERRACE VIEV 001.237.10.99 PARKS REFUND 9/5/2017 006256 CUSHING, SAVANNAH DEPOSIT REFUND: VALLEY MISSIC 001.237.10.99 PARKS REFUND 9/5/2017 006257 DINNEN, CHASITY 001.237.10.99 PARKS REFUND 9/5/2017 006258 GATES, PATRICIA DEPOSIT REFUND: VALLEY MISSIC 001.237.10.99 PARKS REFUND 9/5/2017 006259 GROSS, CONNIE J ▪ a o 2 00 Z Z u_ u W W H H CO CO O 0 CL CL W W O 0 W W CO CO (0 CO [1-J 001.237.10.99 001.237.10.99 O 0 Z Z LL LL W W a CO CO Y Y d 0_ DEPOSIT REFUND: MIRABEAU MEQ 001.237.10.99 PARKS REFUND 9/5/2017 006260 LANE, TIM DEPOSIT REFUND: TERRACE VIEV 001.237.10.99 PARKS REFUND 9/5/2017 006261 LDS CHURCH PONDEROSA WARD rO r h0 J O W 0 U) W LL 0 Z LL LU 1- CO 0 W W 0 001.237.10.99 PARKS REFUND 9/5/2017 006270 LEWIS, CHERYL to (0 ti 100) O r- N M � - LL) 0o co co co 0 o 0) CT) rn 0) rn a) co (h co co co (h co M M M M co N N- N ti N- N- ti t` ti ti ti t` 9:40:39AM 09/05/2017 Bank code : O E Description/Account d t) .o O 0 0 0 0 0 0 0 0 0 0 0 O 0 O 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 Lf) tf) Lf) 14) t.!) 1[) N N tri to O O to 14) tri l() tf) 11) t!) LA tf) 14) I— ▪ I- n co co N- ti ti t- ti ti N- ti co co DEPOSIT REFUND: VALLEY MISSIC 001.237.10.99 PARKS REFUND 9/5/2017 003952 NELSON, JERRY F DEPOSIT REFUND: VALLEY MISSIC 001.237.10.99 PARKS REFUND 9/5/2017 000131 QUALITY INN VALLEY SUITES DEPOSIT REFUND: EDGECLIFF PA 001.237.10.99 PARKS REFUND DEPOSIT REFUND: ROOM 109 001.237.10.99 PARKS REFUND 9/5/2017 006269 REFLING, E PETER H DEPOSIT REFUND: VALLEY MISSIC 001.237.10.99 PARKS REFUND 9/5/2017 004780 SERVICE MASTER CLEAN DEPOSIT REFUND: TERRACE VIEV 001.237.10.99 PARKS REFUND 9/5/2017 000877 VALLEY FOURTH CHURCH DEPOSIT REFUND: BROWNS PARI 001.237.10.99 PARKS REFUND 9/5/2017 006263 VILLARREAL, ANA DEPOSIT REFUND: EDGECLIFF PA 001.237.10.99 PARKS REFUND 15 O DEPOSIT REFUND: EDGECLIFF PA 001.237.10.99 PARKS REFUND 9/5/2017 004584 WITHEROW, KATY co .. ice+ w as I—O O I— < Z W W 0 Z LL W H (n 0 0- W 0 001.237.10.99 PARKS REFUND 9/5/2017 006265 ZODROW, AMANDA CO N- CO CA O r- N M d' tC) N- Cr ti co N N N N N N O m 22 Vouchers for bank code : Total vouchers : 22 Vouchers in this report Voucher List Description/Account 0) d LL Spokane Valley E Q .— Cs! N (0 r (os0 ,Er; as 0) ++ 111 to IE CO_ CO (0 CO N N V e1' CO CO O O N- 1.--(O CO d' d' et < CO 00 C) M N- n N- N In N O h N e— 0) co 00 NN < p) 0) t --:.N 00 00 t� I M M Oj d' M 4 et co co N N CO 00 O O N- h CO CO O) 0) co (1) N co co In to CO (D 'd' d' N h O) 01 CO (O co 0) In N N N N `Ct d' N ('`I N N N h r In CN N- CO N N O <O CO 01 CO M < < < M CO PERS: PAYMENT 001.231.15.00 (6 w Y (E Q y l6 N Z Y .f-1 o d I-- 2 F F F0 - 10- I -I -O +O-. Y n. m H J Z U W Z >- d U_ Z Z Q g 0 0 2 2 J J Q Q W W S2 UNION DUES: PAYMENT 401A: PAYMENT 001.231.14.00 FEDERAL TAXES: PAYMENT 314.231.12.00 CO CO O N IC) )f) CO CO CO (0 CO O in O In '0) N- N. N. N. 0 C C C 0) (1) 0) 0) m m m m 000165 DEPT OF RETIREMENT SYSTEMS WA COUNCIL CO/CITY EMPLOYEES 000048 VANTAGE TRANSFER AGENTS, 401A PLAN 000682 EFTPS 457 DEFERRE 311.231.18.00 000145 VANTAGEPOINT TRANSFER AGENTS, 457 PL1 Ben75664 401 EXEC PLAN: PAYMENT 001.231.14.00 000162 VANTAGE TRANSFER AGENTS, 401A EXEC PL Ben75666 FEDERAL TAXES: PAYMENT 001.231.11.00 402.231.16.00 001.231.16.00 O . CO O CO CO O CO (0 0) N N- C C C 0) 0) 0) m m m 000682 EFTPS N- N N N N In l() In (C) 0) 000120 AWC M O O O O O O LO O N O O CO O O O O 8 Vouchers for bank code : Total vouchers : 8 Vouchers in this report CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 12, 2017 Department Director Approval : Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Pay Period Ending August 31, 2017 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Budget/Financial impacts: Employees Council Total Gross: $ 283,300.48 $ 5,475.00 $ 288,775.48 Benefits: $ 118,824.52 $ 13,313.14 $ 132,137.66 Total payroll $ 402,125.00 $ 18,788.14 $ 420,913.14 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri Meeting Date: CITY OF SPOKANE VALLEY Request for Council Action September 12, 2017 Department Director Approval: Check all that apply: ® consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration — Set public hearing dates for the 2018 Budget. GOVERNING LEGISLATION: State budget law. PREVIOUS COUNCIL ACTION TAKEN: None. BACKGROUND: State law requires the City to a set a public hearing dates to review the 2018 Budget, and Staff is proposing October 10, 2017 and November 14, 2017. These public hearings are included in the eight separate opportunities the Council will have to discuss the budget, including three public hearings to gather input from citizens: • June 13 Council Budget Retreat • August 22 Admin report: Estimated 2018 revenues and expenditures • September 12 Public hearing #1 on 2018 revenues and expenditures • September 26 City Manager's presentation of preliminary 2018 Budget • October 10 Public hearing #2 on 2018 Budget • October 24 First reading on ordinance adopting the 2018 Budget • November 14 Public hearing #3 on 2018 Budget • November 14 Second reading on ordinance adopting the 2018 Budget OPTIONS: The Council could choose to set the public hearings on other dates, but the recommendations will keep us on schedule to adopt the budget on November 14, 2017. RECOMMENDED ACTION OR MOTION: Move to set the 2018 Budget hearing dates for October 10, 2017 and November 14, 2017. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] BUDGET/FINANCIAL IMPACTS: This is part of the 2018 Budget development process leading to its scheduled adoption on November 14, 2017. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: None. DRAFT Attendance: Councilmembers MINUTES SPOKANE VALLEY COUNCIL MEETING STUDY SESSION Spokane Valley City Hall Council Chambers Spokane Valley, Washington August 15, 2017 Staff Rob Higgins, Mayor Arne Woodard, Deputy Mayor Caleb Collier, Councilmember Pam Haley, Councilmember Mike Munch, Councilmember Ed Pace, Councilmember Sam Wood, Councilmember Mark Calhoun, City Manager John Hohman, Deputy City Manager Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney Mark Werner, Police Chief Mike Stone, Parks & Recreation Director Chelsie Taylor, Finance Director Marty Palaniuk, Planner Micki Harnois, Planner Lori Barlow, Senior Planner John Pietro, Administrative Analyst Christine Bainbridge, City Clerk Mayor Higgins called the meeting to order at 6:00 p.m. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. 1. Crave NW Report — John Hohman, and Tom and Karen Stebbins Deputy City Manager Hohman introduced Tom and Karen Stebbins with Crave NW, and Crave NW's Culinary Director and Chef Mr. Adam Hegsted, to give a follow-up report of the Crave NW Event held over Father's Day weekend at the CenterPlace Event Center. Via their PowerPoint presentation, Mr. Stebbins explained about the objectives for the event, mentioned the celebrity chefs, spoke of the feedback both good and "not as good" and said the event was well attended; he spoke highly of Visit Spokane and their media team's coordinated effort for the event; said a lot of excitement was generated by Cheryl Kilday as well as a great deal of support; said next year they plan to hold the event July 12-15 which will hopefully be the least rainy week of the year. Mr. Hegsted mentioned that people came from all over the United States and said it was great to have so many together in one place. Councilmember Haley asked about them donating the proceeds to the food bank and Mr. Stebbins explained that there wasn't any food to donate, but they donated $5,000 to the Second Harvest. Councilmembers expressed their appreciation for the event and for tonight's follow-up report. 2. Urban Farming and Animal Keeping — Micki Harnois Via her Memorandum included in the Council packet, Planner Harnois went over the discussion points brought up at the previous meeting, i.e., (1) gnawing animals; (2) swine; (3) animal non -fencing enclosures; (4) animal fencing enclosures; (5) community gardens; (6) beekeeping; (7) contract with SCRAPS/Spokane County; and (8) animal keeping certification; followed by discussion and options concerning each point. Ms. Harnois also noted that SCRAPS Regional Director Nancy Hill and WSU Small Farms Coordinator Patricia Munts are available if there are additional questions. Councilmember Haley expressed concern with enforcement since we only have one code enforcement officer; said she received some letters from citizens who don't have livestock next to their home, and said she personally does not want livestock next to her home either. Councilmember Pace said he feels this is Council Study Session: 08-15-2017 Page 1 of 4 Approved by Council: DRAFT "partly a property rights thing" and some will like it and some won't; said this is part of the tradition of Spokane Valley and we can mitigate some concerns by requiring the certification, which he said he was strongly against at first, but now feels it will give others confidence; also said it doesn't seem too bad adding that amount to the SCRAPS contract; and that he feels the other items noted in the memorandum seem like a good compromise. Councilmember Haley said that she is aware of the history of the valley and that certain people's property rights should not infringe on other's property rights. Deputy Mayor Woodard said that he feels mink and chinchilla must be removed; and that he agrees about keeping rabbits and guinea pigs; said he feels it is not right to put these animals in a high density area; if someone wants to be a farmer they could get a larger area; said he already sees problems with pigs or other animals getting above the regulated size, and he asked how that would be enforced; said we can't enforce the nuisance regulations we have now and it's not right to add more; and feels that this is part of a faddish move; said he would not support having farm animals in our urban area. Councilmember Munch said he also feels this is a property rights issue and if this causes issues, then the neighbors could complain; said we have a right to use land as we see fit, and that he doubts there would be many having the farm animals; adding that he too can see the benefit of requiring the certification. Councilmember Collier said he agreed with Councilmember Munch; said that it works in Spokane and he feels it could work here. Councilmember Wood said this is not a "cut and dried" issue; that he is a property rights advocate and we won't have people running out buying these animals; some will but not a lot, and he supports this. Councilmember Munch and Wood both said they do not support including pigs. Mayor Higgins stated that this is not a property rights thing but is a common sense type issue; he rhetorically asked if what we have is broken; said we can do some modifications if needed, but said that sheep have a terrible smell; said we need to think about the neighbors and the animals. There was agreement from Councilmembers Munch, Pace, Collier and Wood to move this forward. Ms. Munts said the City of Spokane does not allow male goats as you can smell a goat from a mile away; and in response to Councilmember Munch's statement about a neutered goat no longer having a scent, she said she feels it is probably better to exclude them, adding that neutering an adult requires vet services. SCRAPS Director Hill said she reviewed the draft code and has a few concerns that enforcement and penalty are not clearly defined; said animal owners will be more successful if they know the penalty and know what to expect; said SCRAPS primarily handles at -large impounding, holding and re -homing if needed; said she also recommends including a noise component that is enforceable; said SCRAPS already responds to neglect. City Attorney Driskell said they will review the existing interlocal as well as any modifications to bring back to Council; said they examined some penalty provisions, and that what we have now concerning noise usually relates to dogs; said there are some noise issues addressed in the nuisance section, but he would need to do further review, adding that it will take some time to bring all this together. Ms. Hill mentioned the new Washington law regarding animal tethering, which she said became effective July 23 and which the City of Spokane adopted last night; she said SCRAPS automatically enforces the law. Councilmember Pace said he hopes to make this specific that dog barking or sheep bleating is all a part of that; and add noise and smell to put a hard limit because it will happen, include penalties, and leave out male goats and sheep. City Attorney Driskell mentioned that it is difficult to put a hard cap on smell; and that he will research the noise language. 3. Shipping Containers — Marty Palaniuk Planner Palaniuk explained the background of the proposed changes, which he said came about from a citizen request to reuse a shipping container for personal storage in a residential zone; said that the Planning Commission held a meeting May 25, 2017 and a public hearing June 8, 2017 and following the hearing and deliberations, the Commission voted six to one to recommend that the proposed code text amendment not be approved. Via his PowerPoint presentation, Mr. Palaniuk explained what shipping containers are and their general purpose; explained they are currently prohibited in residential zones, and then went over the draft regulations including permits, placement requirements and criteria, residential character, and that they only be allowed as an accessory structure. Mr. Palaniuk noted the Planning Commission discussion which led to their Findings and ultimate vote of six to one in favor of not adopting the amendment. Council Study Session: 08-15-2017 Page 2 of 4 Approved by Council: DRAFT Councilmember Collier asked about the painting requirement, said these containers are used throughout the country for various reasons, and said he hasn't heard about a nationwide crisis of people dying of hazardous materials. Councilmember Pace said he agreed, and rhetorically asked who are we to determine a public need as this is a property rights issue; said it makes sense to require a building permit, and said Spokane allows them and they don't have any problems. Councilmember Haley said she is against this amendment; and she also asked how many code enforcement officers Spokane has; she also speculated about what we want the landscape of the valley to look like and have anyone put anything on their property regardless of the neighbors; said we are letting the minority rule which means the majority will have to put up with it; said we keep adding things for code enforcement to take care of; said we don't want the picture of the Valley of shipping containers and goats. Councilmember Wood asked if a building permit is required for a garden shed, and Mr. Palaniuk explained that a permit is not required for a structure under 200' square feet, but it would still have to meet lot coverage and setback requirements. Councilmember Wood also asked about the complementary colors and who would judge if something were complementary. Mr. Palaniuk said the idea behind that is to allow the City the opportunity to address these containers if they had graffiti or were rusted; and Councilmember Wood said there are a lot of rundown sheds in the valley and we can't force people to do things to sheds or barns, and these containers look a lot better than sheds. City Attorney Driskell explained that we use code compliance to respond and make reference to the Police Department, or to notify the Police if we have some gang component; said we would look at the graffiti abatement program as we try not to re -victimize the property owner. Councilmember Munch said he would like to remove the regulation of having concrete or asphalt underneath; said there will likely be some ugly comments but a metal box on a wooden floor is very secure; said we have a lot of property theft issues and these containers would be a good way to secure goods, adding that they are not cheap, that he doesn't see an issue with allowing them on properties, but would not allow them in the front yard. Councilmember Haley replied that these containers are not very expensive, as they range from about $500 to $2100. Mr. Palaniuk replied that the concrete under the structure would make the container stable, and Councilmember Wood added that we don't need concrete slabs. There was agreement from Councilmembers Munch, Pace, Collier and Wood to move this forward. 4. Public Defender Agreement Amendment — John Pietro Via his PowerPoint presentation, Administrative Analyst Pietro went over the background of the public defender agreement, as well as the summary of the changes, including the indirect rate, investigator allocation basis, general administration and maintenance and operation costs, annual impact cost, and multiyear cost reconciliation, with the next steps of bringing a motion before Council to consider approval of the amendments, and once approved by both parties, changes would be made retroactive to their effective dates. Mr. Calhoun added that the $114,000 mentioned is in the public safety budget as a contingency, and Mr. Pietro added that the goal is to make the estimates as close as possible, and staff feels we will be able to stand on these changes for several years. There was Council consensus to bring this forward at a future meeting for a motion consideration. 5. Advance Agenda — Mayor Higgins There were no suggestions to the Advance Agenda. 6. Council Check-in — Mayor Higgins There were no comments from Council. 7. City Manager Comments — Mark Calhoun City Manager Calhoun mentioned the draft letter at the dais addressed to Attorney General Sessions concerning the current administration's consideration to withhold some future grant monies to communities designated as sanctuary cities; and to avoid any confusion between Spokane Valley which has not been designated as a Sanctuary City, and the City of Spokane which has, Mayor Higgins suggested we send this Council Study Session: 08-15-2017 Page 3 of 4 Approved by Council: DRAFT letter, drafted by City Attorney Driskell, along with our Resolution 16-002 Declaring that we are not a Sanctuary City. There were no objections to having Mayor Higgins sign and send the letter. Mr. Calhoun noted a motion for an application for the JAG grant will be before Council at the August 29 meeting and Mr. Koudelka is working to determine what we would seek to fund in the Police Department. Mr. Calhoun also noted that the City Hall building is nearing completion and the building will be turned over to us by September 30; and as part of that, we will have departments beginning to pack up and move over to the new building in waves; he said it won't happen all at once, and there is a lot involved in moving the technology; said some of the equipment in the Council Chambers will move to the new building, so we may have a meeting or two without video, but we will continue Council meetings and can simply audio record them. Mr. Calhoun said we don't know exactly when all this will occur and he will keep the Council appraised; adding that a grand opening/open house dedication is tentatively set for Saturday September 30, and more information on that will be forthcoming as the time gets closer. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:34 p.m. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Council Study Session: 08-15-2017 Page 4 of 4 Approved by Council: DRAFT MINUTES City of Spokane Valley Council Meeting Special Legislative Meeting Tuesday, August 22, 2017 3:00 p.m. City of Spokane Valley City Hall, Second Floor Conference Room 11707 E. Sprague Ave., Spokane Valley, Washington Attendance: Spokane Valley Council Mayor Higgins Deputy Mayor Woodard Councilmember Collier Councilmember Haley Councilmember Munch [arrived 3:15] Councilmember Pace Councilmember Wood Staff Mark Calhoun, City Manager John Hohman, Deputy City Manager Cary Driskell, City Attorney Chelsie Taylor, Finance Director Henry Allen, Senior Engineer Christine Bainbridge, City Clerk Legislators: Senator Mike Padden, Representative Bob McCaslin; Ms. Janet Voye, Legislative Assistant to Senator Padden; and Ms. Whitney Marshall, Legislative Assistant to Representative Matt Shea [arrived about 3:201 Others in Attendance: Lobbyist Chelsea Hager Two members from the public Mayor Higgins called the meeting to order at 3:00 p.m. City Clerk Bainbridge called the roll; all Councilmembers were present except Councilmember Munch. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to excuse Councilmember Munch. Ms. Hager explained that today's meeting is in follow-up to Ms. Briahna Murray's last legislative session update in order to give our legislators an opportunity to speak about the 2017 legislative session. Senator Padden said he appreciates the support regarding the Hirst decision and its many facets such as the problems of not being able to develop new farm worker housing; said there is a lender in Moses Lake that stopped loaning in areas that need wells; said the Senate passed a capital budget in the regular session, but the House chose at that time not to do anything about it; said the Senate wants to make sure the bill gets signed before they take up the capital budget. Senator Padden said that at the end of the third special session on July 20, Senate bill 5239 [ensuring that water is available to support development] was over in the House, and there was a recommended amendment that would have been very acceptable to everyone and the votes were there to pass that, however, the votes were never taken because the Speaker of the House kept the democrats in caucus the whole day and they never came out and just ran the clock out. Senator Padden said the Governor is going around the state talking about various items in the capital budget; he said the Governor is the only one who can call this back to session, but he hasn't chosen to do that, and he added that the legislature can call itself back into session with a 2/3r4 vote, and at this point, the House democrats are the only group that haven't taken a position on Hirst, adding that this is vitally important for citizens to be able to develop their own property and not to be penalized because they need a well on it; he said that Special Council Meeting, State Legislators 08/22/2017 Page 1 of 4 Approved by Council: DRAFT the position the Senate took is the same position that the Department of Ecology took going into the lawsuit; said this wasn't a radical position but was the position the way the state had been doing things where if you had a well you had 5,000 gallons exempt; he mentioned our aquifer, and said that water is there today as much as there was 70 years ago despite all the development in the valley in the last 70 years. Senator Padden said that as far as the capital budget, there is money for the HUB campaign; all the work they did with the Appleway Trail amenities on the first leg of that; and some other things that are good for our area, and that there is a little bit of money for the Honor Point Military museum, which is technically in the third district but is surrounded by the fourth district. He mentioned that there are a lot of people in the valley who use Felts Field; said there is also some state funding for Mt. Spokane for a maintenance facility. Senator Padden mentioned Senate Bill 5005 on the water rights and said they had several meetings about; said the lobbyists did a good job this last session; and some of that legislation was advanced. He explained that this was one of those situations where there was a bill, it didn't pass, but they were still able to accomplish some things; said the bill was passed out of some of the committees, but they worked with the Department of Ecology, Attorney Joe Carroll, and others and the net result was there will be some more water rights for some of the purveyors. Senator Padden said he has also been working for several years on the DUI felony bill which finally went through and was signed by the Governor so we won't have the weakest DUI felony law in the country; said the Senate amended House Bill 1614, a bill he said he sponsored, which is a bill for forensic phlebotomy; said a current bottleneck on the DUI prosecution, especially with the marijuana DUI's, is a blood test is needed; and in order to get a blood test there is quite a delay, and now they have to be done at the hospitals, and the hospitals don't like doing them because they are non-medical blood tests. [Councilmember Munch arrived.] Senator Padden said this is part of 1614 that got signed and it streamlines some of the requirements to have a forensic phlebotomist; said they could be drug recognition experts; he said some municipalities have already instituted that process; and said he feels it would be great for Spokane Valley City Police to have their drug recognition experts also trained as forensic phlebotomists; adding that there is a possibility of some funding from the Traffic Safety Commission. He mentioned that there were some laws passed against retail theft; that they presented the property rights bill on eminent domain, which passed through the Senate and died in the house; said there was also a bill that extends the statute of limitations for attempted murder, which currently is only three years compared with fraud that has a six year statute of limitation. He said we had our major legislation for reform of the Department of Corrections, an investigation was held by some former federal prosecutors, and a lot of recommendations came out as a result; said they worked those out with the Democrats and with both the Senate and the House and it was all set to go but the Governor lobbied the Speaker and the bill never made it; which he said was disappointing and that it could happen again, and one of the major problems was how they treated whistleblowers; he said he will continue to push that. Senator Padden said a bill that did pass was a bill dealing with human trafficking, and that the bill takes away from the defense that the suspect could state he thought the person was over eighteen; and increases some of the penalties for child pornography. Mayor Higgins added that it is his understanding that about a quarter of Felts Field is in Spokane Valley, and City Attorney Driskell said that some of the hangars and businesses on the southeast end of it are in the City of Spokane Valley, which represents a few city blocks. Mayor Higgins mentioned that Larry Krauter, Airport Director said he would like to come talk to us about the airport plans. Mayor Higgins also mentioned that he heard a report on the radio from the Spokane City Council talking about a resolution in support of the Hirst legislation, and asked Senator Padden if he felt it might be helpful for our Council to do likewise. Senator Padden said he thinks such a resolution would be helpful, and City Manager Calhoun and Mayor Higgins said they could broach that subject during a council meeting. Representative McCaslin said that he, Representative Shea and Senator Padden all voted against the operating budget, which was a $5 billion increase in spending; said that since 2003 we have doubled the size of our state budget; said he is constantly being told by teachers that of course they need to have 52% of the state budget, and it's about time they did; said he hasn't found any study that can say that just because Special Council Meeting, State Legislators 08/22/2017 Page 2 of 4 Approved by Council: DRAFT we have invested all this money that the outcomes are better; said we have a graduation rate in the 70% area yet we have great school districts like West Valley with a 97% graduation rate; said when he was a teacher and in the teacher's union, he was told that teachers didn't get paid enough, but said that he knew they were getting paid quite a bit more than other professions because teaching is a recession -proof profession; you continue to go up the salary schedule simply because of the time one puts in; he said we now start teachers at $40,000 and cap that at $90,000, and school districts still have the freedom to pay their teachers more based on the cost of living; said he thinks they came up with a good compromise on levies so that on a per pupil model, the amount of money being spent on each kid in our state is fairly even all the way across the state; so we just have to get the word out that teaching is a great profession. Mr. McCaslin said the cost of living in our area is fairly low and the quality of living is fairly high; and that this Council has a great part in that and starting a business here is easier than doing so in downtown Spokane. He explained that with the teacher shortage there was a bill that he thinks will help tremendously, bill 1654, which he said passed unanimously in both the house and the senate, and said that it expands opportunities for people to obtain a teaching certificate through some of the more nontraditional ways, like someone becoming a shop teacher who had been a home builder for a long time; and said there will be money in place for those people to get their teaching certificate easier than those who had gone the traditional route; and it will be easier since they won't have to pay the high college tuition fees, and he feels this will invigorate the teaching profession. Representative McCaslin also mentioned the school siting bill which had great support; and when it went to the Governor's desk, the Governor called all the people involved in the bill and said there were some serious problems; said those problems for the Governor were that they wanted to help people in Thurston County, but not so much on the east side of the state; said he and others involved in the bill were asked some serious questions by the Governor, and gave answers to those questions, yet the governor vetoed part of the bill that would have helped Eastern Washington; said it went through the whole process again with a different bill number and it finally passed; so now Central Valley School District can use the land for the high school up on Saltese Flats, and they wouldn't have been able to do that without that bill. Concerning the importance of the Hirst decision, Representative McCaslin said that we currently have between 12,000 and 15,000 condominiums ready to be built in Seattle with no limits on how much water they can use; yet they want to restrict some person who has had property in their family in some cases for fifty years; and some of these properties already have wells drilled, yet if they want to give that land so their kids and grandchildren can have houses on that, they can't do that because they can't get a construction loan; because no bank would loan construction money if there is no use of the well. He also stated that early learning is a really important issue; there is a record number of child cares in our state who are going out of business all because of the Department of Early Learning; said we have a different culture here than in the Puget Sound, and there's a different understanding of what government's role is, and in this case, the Department of Early Learning has been using some selected worst case scenario people who of course, should have been put out of business; said there are people who don't want to buy -in with everything the Department of Early Learning wants; and it's their way or people get targeted; said the Department of Early Learning is now taking over Children's Administration and Juvenile Justice; but to have such a new, small agency as the Department of Early Learning try to take over those other two entities represents a huge challenge. Senator Padden mentioned that all three legislators worked pretty hard to get that $1.5 million in the transportation budget for the Barker Road Grade Separation; said he thought he read something where the City then took some money out that they were going to spend on Barker Road. Mr. Calhoun said that wasn't the case; that we even added some money. Senator Padden also mentioned that he talked to a business man about our industrial park at 100% capacity; and he commended Council and the staff for their hard work and getting those revised figures; and he also commended the County for extending the sewer and working together. Mayor Higgins noted we intend to be applying for other grants for help with the infrastructure; and Senator Padden mentioned that is the largest industrial park between here and Minneapolis. Ms. Hager also extended thanks to Senator Padden for his efforts and his amendment to enable us to get that $1.5 million for the grade separation; and to Representative Shea's amendment in the House, and the amendment Special Council Meeting, State Legislators 08/22/2017 Page 3 of 4 Approved by Council: DRAFT that was ultimately included in the final budget. Mayor Higgins extended thanks to Senator Padden and Representative McCaslin for all they do. Senator Padden mentioned the new flashing stop light at 8th and McDonald and he extended thanks from their neighborhood; he asked about the timeline to finish the landscape on the Appleway Trail and Mr. Calhoun explained that we are holding off to do plantings for a while, and it will likely take place in September. Senator Padden also asked about the move to the new City Hall and City Manager Calhoun noted we will be out of our current by September 30. Senator Padden extended thanked for having the law and justice meeting at the new city hall Oct 24. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 4:00 p.m. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Special Council Meeting, State Legislators 08/22/2017 Page 4 of 4 Approved by Council: DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday, August 22, 2017 Mayor Higgins called the meeting to order at 6:00 p.m. Attendance: Rod Higgins, Mayor Arne Woodard, Deputy Mayor Caleb Collier, Councilmember Pam Haley, Councilmember Mike Munch, Councilmember Ed Pace, Councilmember Sam Wood, Councilmember Staff Mark Calhoun, City Manager John Hohman, Deputy City Manager Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney Chelsie Taylor, Finance Director Mike Stone, Parks & Rec Director Mark Werner, Police Chief Carolbelle Branch, Public Information Officer Christine Bainbridge, City Clerk INVOCATION: Pastor Danny Schultz of Sun City Church gave the invocation. PLEDGE OF ALLEGIANCE Council, staff and the audience stood for the Pledge of Allegiance. ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present except Councilmember Haley. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to temporarily excuse Councilmember Haley until her return from her speaking engagement at the dedication of Evergreen Junior High School. APPROVAL OF AGENDA It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS COMMITTEE, BOARD, LIAISON SUMMARY REPORTS Councilmember Wood and Munch had no report. Councilmember Collier mentioned the Spokane Home Builders Car Show; and his tour of the Spokane Valley Police Precinct. Councilmember Pace mentioned he also attended the car show. Deputy Mayor Woodard stated that he attended several Chamber of Commerce groundbreakings and ribbon cuttings; had a meeting with John Colton and Josephine Eckert, who is the Legislative Assistant for Patty Murray and said they continue to look for ways to help us get grants for the Pines and Barker projects; and he met today with our Legislative Delegation for an update on legislative issues. MAYOR'S REPORT Mayor Higgins reported that he also attended the Home Builders car show. PROCLAMATION: Legislative Delegation Recognition Mayor Higgins read the Legislative Delegation Recognition proclamation; and after a copy was given to Senator Padden, and Representatives Shea and McCaslin, each of the legislators expressed their thanks and appreciation to Council for having a great working relationship and of its profound positive impact on the community. Mayor Higgins also extended thanks to our Lobbyist Chelsea Hager. Minutes Regular Council Meeting: 08-22-2017 Page 1 of 4 Approved by Council: DRAFT PUBLIC COMMENTS: After Mayor Higgins explained the procedure, he invited public comments. Mr. Henry Valde: said he listened to the Mike Fagan show about grants and how the County pulled $1 million for the homeless, and $6 million by the City of Spokane; spoke about someone breaking into his store and of being assaulted by Rocky Samson and said he ended up in the hospital; said he contacted the police department; mentioned some homeless people sleeping on benches on the trail; said some money was stolen from him while he was in the hospital; said he watched the Cop Show all week and wants a copy of that video; said he was at Ruby Ridge and not much has changed since then and the laws aren't enforced. Mr. Bill Gothmann read his statement concerning criteria for grants associated with "heads in beds." 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on Aug 22, 2017 Request for Council Action Form, Total: $4,046,872.88 b. Approval of Payroll for Pay Period Ending August 15, 2017: $380,304.34 c. Approval of August 8, 2017 Formal Council Meeting Minutes It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the Consent agenda. Mayor Higgins announced that Council is going to take a departure from the agenda and will reverse the New Business and Administrative Reports, so the next agenda item will be item #4. ADMINISTRATIVE REPORTS: 4. 2018 Budget: Estimated Revenues/Expenditures — Chelsie Taylor Finance Director Taylor went over the background of the estimated 2018 revenues and expenditures; mentioned that the spreadsheets are still a work in progress and while she expects changes, said she is not aware of any material changes at this point; mentioned that slide 3 has an error in the number of full time equivalents (FTE) as it did not include the half-time attorney position, which was mentioned at the budget workshop; she also brought attention to the limited term position becoming a regular full time position, which is entirely funded by capital projects, and noted we have had that position for almost five years now. Mr. Calhoun stated that following the re -organization effective last April 1St, we have been analyzing a variety of positions in community development and public works, and we discovered that the limited term position has been here almost since the city's inception, but never included as an FTE since it's position was billed 100% against projects; and said in order to be as straightforward as possible, we wanted to include that number in the FTE count. Director Taylor also mentioned the potential projects lists, which she said has changed since the June workshop. Concerning more concrete numbers for construction property tax, Director Taylor said we will receive those numbers after our budget has been passed later this fall, and Mr. Calhoun added that we estimate high, as if we estimate too low, we are held to a lower number; said it is an interesting game we have to play; and he added that we will not be taking the 1% property tax permitted by law, but we don't want to leave any of the new construction taxes. 5. Police Dept. Monthly Report — Mark Werner Police Chief Werner went over the highlights of his monthly report; mentioned the SCOPE volunteers' amazing job in July with 559 volunteer hours in support of law enforcement; he spoke of the SIRT team who are the ones who actually go out and provide traffic control for big scenes or major collisions; said last month several K9s completed their qualifications, and said they were instrumental in catching a felony domestic violence suspect, as well as a stabbing and robbery suspect. Chief Werner said that they hired seven entry-level officers who will start the Academy August 1St; said they have implemented a majority of recruitment strategies which has resulted in lateral transfers in as well as new hires; also mentioned the re- accreditation of the Airborne Law Enforcement Association (ALEA); and that all the pilots are volunteers. Minutes Regular Council Meeting: 08-22-2017 Page 2 of 4 Approved by Council: DRAFT 6. Donation to City — Mike Stone Parks and Recreation Director Stone explained that over the past year, a relationship has developed between his department and Mr. Porter, and of his desire to give back to our community; said the donations have been mutually agreed upon based upon need and community benefit; and said we are extremely grateful for Mr. Porter's generosity and willingness to enhance Spokane Valley. Deputy Mayor Woodard asked if there are any plans for a way to commemorate these gifts, and Mr. Stone said that some ideas have been discussed, including a donor wall at CenterPlace. Although this item required no Council action tonight, Mr. Calhoun said this will be included as a future budget amendment for 2017, and will likely be included in fund 309 — Parks Capital Projects. PUBLIC COMMENTS: Mayor Higgins invited public comment. Ms. Nina Fluegal: said she noticed a sign on Pines indicating a new traffic light ahead, and said that perhaps that kind of sign could be used at the corner of 8t11 and McDonald; she also voiced concern about parts of the Appleway Trail being closed off but said people are still using the trail; and said she wondered who might be liable if something happens. At 7:00 p.m. Mayor Higgins called for a recess. Mayor Higgins reconvened the meeting at 7:15 p.m. and it was noted that Councilmember Haley was in attendance. NEW BUSINESS: 3. Motion Consideration: Consultant Contract, Barker Grade Separation Phase 1 — Gloria Mantz It was moved by Deputy Mayor Woodard and seconded to authorize the City Manager to finalize and execute a contract with DEA in the amount of $172,535 for the Barker Road/BNSF Grade Separation Project Phase 1 design services. Deputy City Manager Hohman, standing in for Ms. Mantz, explained about the background of this project and the reasons it was postponed was to give time for further research as Council had previously chosen not to advance this forward; said there had been some resistance by the transportation community and we were strongly encouraged to look at different alternatives; and in consultation with WSDOT, tonight is the result of many months of work to narrow this down to phase one study and look at the various options, all as explained in the Request for Council Action. Mr. Hohman briefly went over option 4; he said this is about a four-month process and the application for the grant is due December 2. Mr. Hohman explained some of the funding; that about a year ago we were looking at about $36 million, but the range is now between $8 and $20 million, and said those figures will be refined until we have a fairly solid number at the end of this four-month process. After brief discussion about building over or under, and that option 4 does doesn't require any new facilities over the track, and that Flora could remain open, Mayor Higgins invited public comment. Mr. Tony Lazanis: said Pines should be a priority as Barker doesn't have that kind of traffic; and reminded everyone that he was the person who initiated the Bridging the Valley. There were no further public comments. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 2. Second Reading Proposed Ordinance 17-010, Snow Removal — Cary Driskell It was moved by Deputy Mayor Woodard, seconded, and unanimously agreed to amend the agenda and take this off the agenda for further deliberation in the next thirty days or so, in order to "hammer out" a couple things still in question. 7. Advance Agenda — Mayor Higgins Councilmember Wood said a constituent asked him to put on an agenda, 19.70.050(g) from the Municipal Code that deals with open space in the mixed use zoning district; and after he read that portion of the Code, there was Council agreement among at least three Councilmembers to add that to the advance agenda. Councilmember Collier said he had a tour of the police precinct and he would like to discuss the option of taking some of the "money draining off for development" and buying some vehicles for our police officers, about $36,000 for a fully equipped vehicle; and to use some funds for a stipend for recruiting and retaining officers, and about $4600 for carpet for the remodel of the facility, for a total of about $210,000; and at Minutes Regular Council Meeting: 08-22-2017 Page 3 of 4 Approved by Council: DRAFT least three Councilmembers nodded in agreement to add that to the advance agenda. Deputy Mayor Woodard said he would like a discussion on options for donor recognition; and would like a resolution hopefully next week, which would identify the negative impacts of the state Supreme Court's recent Hirst decision regarding water rights, and to urge the state legislature to adopt a legislative fix; he said this is an issue that has impacted property owners throughout the state, including some in our City. Council agreed. 8. Department Reports Department reports were for information only and were not reported or discussed. CITY MANAGER COMMENTS City Manager Calhoun mentioned the deadline for submitting the JAG grant is September 5; that Mr. Koudelka and Police Chief Werner have been working along with finance to identify what they would like to apply for with the grant funds; said this is coming before Council next week and will be the first and only touch on this item; said there is a very limited period of time, and this is usually done in June but was pushed later for this year; and said that Mr. Koudelka will have a list for Council's approval, prepared by the police department of what to include in the JAG grant request. Mr. Calhoun also noted the upcoming move to the new city hall; said some of the equipment in this room will be moved to the new building, so there is a possibility of having a meeting or two without video recording, but the meetings will be audio recorded at the least; said as soon as we know a definite date, we will issue media releases; said we had hoped for a grand opening/dedication September 30, but that might be moved to October 7; again those dates are not yet fixed. Mr. Calhoun also noted there will be no September 5 Council meeting as there are several projects and administrative reports in the works, but they will not be ready for the September 5 meeting. EXECUTIVE SESSION: 9. Pending Litigation [RCW 42.30.1 10( 1)(i)1 It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn into executive session for approximately thirty minutes to discuss pending litigation, and that no action will be taken upon return to open session. Council adjourned into executive session at 7:41 p.m. At 8:02 p.m., Mayor Higgins declared Council out of executive session, at which time it was moved by Deputy Mayor Woodard, seconded and unanimously agreed, to adjourn. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Minutes Regular Council Meeting: 08-22-2017 Page 4 of 4 Approved by Council: DRAFT Attendance: Councilmembers MINUTES SPOKANE VALLEY COUNCIL MEETING STUDY SESSION Spokane Valley City Hall Council Chambers Spokane Valley, Washington August 29, 2017 Staff Rob Higgins, Mayor Arne Woodard, Deputy Mayor Caleb Collier, Councilmember [arrived 6:43] Pam Haley, Councilmember Mike Munch, Councilmember Ed Pace, Councilmember Sam Wood, Councilmember Mark Calhoun, City Manager Erik Lamb, Deputy City Attorney Chelsie Taylor, Finance Director Erik Lamb, Deputy City Attorney Mark Werner, Police Chief Mike Stone, Parks & Recreation Director Morgan Koudelka, Sr. Administrative Analyst John Pietro, Administrative Analyst Mike Basinger, Economic Development Mgr. Lesli Brassfield, Economic Develop. Specialist Anthony Bandiero, Legal Intern Christine Bainbridge, City Clerk Mayor Higgins called the meeting to order at 6:00 p.m. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present except Councilmember Collier. It was moved by Councilmember Pace, seconded and unanimously agreed to temporarily excuse councilmember Collier. ACTION ITEMS: 1. Proposed Resolution 17-015, Hirst Decision — Erik Lamb It was moved by Deputy Mayor Woodard and seconded to approve Resolution 17-015 urging the Washington State Legislature to address various issues resulting from the Washington State Supreme Court's Whatcom County v. Hirst decision regarding water rights. Deputy City Attorney Lamb explained that Council requested staff to draft a resolution outlining the issues involving the Washington State Supreme Court's decision in Whatcom County v. Hirst, as a statement to the legislature; and addressing the negative impacts resulting from that court decision. Mr. Lamb explained that this was a case decided by the Washington State Supreme Court in 2016, which originated form challenges to Whatcom County's Comprehensive Plan, and specifically as to whether the County adequately protected surface and ground water resources; he said that this was part of multiple challenges and has been going on for over ten years. Mr. Lamb explained that the premise was that the Growth Management Act (GMA) requires counties to ensure an adequate water supply, both legal and actual availability before granting a developer a building permit or subdivision application; said that Whatcom County proposed as part of their Comprehensive Plan and adopted Department of Ecology regulations; he explained that these regulations allowed developers to reply on a private well unless the well site falls within the boundaries of an area where the Department of Ecology has determined by rule that water for development does not exist. Mr. Lamb further explained that the Supreme Court found that this effectively delegated local government decision on water availability to Ecology; however the GMA requires that it is the local government's responsibility and they cannot delegate that responsibility to another agency, to determine water resource availability; therefore, relying on the Department of Ecology's rule on presumptive water availability, the Court found that it does not satisfy the GMA , and also found that the County's Comprehensive Plan was not in compliance with the GMA. Mr. Lamb stated that as a result, this created significant impacts for counties and cities, and prohibits Council Study Session: 08-29-2017 Page 1 of 5 Approved by Council: DRAFT anyone from obtaining a building permit or a subdivision application approval if they are on a private well, unless the county can determine that there is actual water availability; he stated that counties historically have not had this duty and have relied on Ecology; he said the effects are being felt locally as well as around the state as development has been stalled. Mr. Lamb said that the legislature considered fixes to this in 2017, but no compromise has yet been found and nothing was adopted. Mr. Lamb said that this resolution provides a request from Council for the state legislature to adopt a fix to minimize or limit negative impacts on property owners as a result of the Hirst decision. Mr. Lamb also noted that this draft fails to include a provision that while we seek a fix to protect private property owners' rights, we still want to protect water resources, and said that Council could consider adding that language as well as a motion amendment. It was then moved by Deputy Mayor Woodard and seconded to amend the motion to add at the end of the last sentence in Section 1: "while protecting water resources." Councilmember Pace said he feels that maintaining water resources around the state probably is going to translate into findings more ways to restrict property and water rights, and suggested leaving it off. Mayor Higgins stated that another way to look at it is it may be protecting us from them. Deputy Mayor Woodard said he believes that when you deal with water, that some feel there is a lack of concern about the water quality, and said that's not true; said he feels we are interested in protecting the resources, and said we want to make sure the legislators will understand we are not trying to jeopardize the water quality or the quantity. Mr. Lamb added that this does not tie us to any specific legislation or rule but is rather a general statement. Councilmember Wood said he doesn't see a need to add that and it convolutes it. Mayor Higgins invited public comment; no comments were offered. Vote by acclamation on amending the motion: In Favor: Mayor Higgins, Deputy Mayor Woodard, and Councilmember Haley. Opposed: Councilmembers Pace, Wood and Munch. The vote resulted in a tie so the motion failed. Vote by acclamation on the original motion to approve the resolution: In Favor: Unanimous. Opposed: None. Motion carried. 2. Motion Consideration: JAG Grant Application — Morgan Koudelka It was moved by Deputy Mayor Woodard and seconded to authorize the City Manager or designee to apply for the Justice Assistance Grant for those items identified above. Mr. Koudelka explained that this is an annual grant and they have applied for these funds for many consecutive years; there is no required match; and the proceeds are for law enforcement purposes; said he relied on Chief Werner to identify how to use these funds, and so we are recommending to use the funds to purchase thirteen Tasers, four video cameras, nine binoculars, two shotgun locks, four rifle locks, and two locking truck bed covers. Mayor Higgins invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 3. Motion Consideration: Public Defender Agreement Amendment — John Pietro It was moved by Deputy Mayor Woodard and seconded to authorize the City Manager to finalize and execute the Public Defender amendment. After Mr. Pietro briefly explained the proposed amendment, Mayor Higgins invited public comment. No comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. NON -ACTION ITEMS: 4. Marketing Report — Mike Basinger, Lesli Brassfield Economic Development Manager Basinger introduced recently hired Economic Development Specialist Lesli Brassfield. Via her PowerPoint, Ms. Brassfield went over the prior marketing efforts, including the contract with MDI Advertising from 2012-2015; the local campaign to improve the City's image, use of video, audio, display ads, and local TV, radio and print media; she then went over the current marketing contract and the results of the published Request for Qualifications which resulted in Atlas Advertising being awarded the marketing contract in June of 2016; she mentioned Atlas' five-year marketing plan and the foundation for that plan, went over the four key areas of the plan and then went over each of the seven key strategies of the plan, and showed three testimonial videos. [Councilmember Collier arrived at 6:43 Council Study Session: 08-29-2017 Page 2 of 5 Approved by Council: DRAFT p.m.] Council and staff discussion included mention of support for new events, ideas and how to attract those; enhancement of CenterPlace especially outdoors; working with other economic development partners; looking at vacant property; the idea of having a hotel near and within walking distance to CenterPlace; and mention from Ms. Brassfield of brainstorming with the public to determine their interests. City Manager Calhoun stated that the improvements to CenterPlace were included at last June's budget workshop, and include some changes to the landscape to make walking easier along the back side, as well as to enhance events like Valleyfest. Mr. Basinger noted that we are looking for ways to make each event successful, like electricity for the food event, or maybe strategically placed fencing, or restrooms and lighting. Mr. Basinger also noted that staff has spoken with the Chamber of Commerce and he recently introduced them to Ms. Brassfield; he stated that he also met with Visit Spokane last week and discussed regional branding efforts. 5. Health District, Parental Rights — Erik Lamb, Anthony Bandiero Deputy City Attorney Lamb stated that Council had asked staff to research the topic of parental rights of unvaccinated students during an outbreak at school. Mr. Lamb emphasized that the City has no authority or control over school districts or the health district or whether students are excluded; that we are a separate entity and this issue is determined by the local health district. Mr. Lamb then introduced Legal Intern Anthony Bandiero who went through the PowerPoint presentation explaining the student vaccination requirements at local schools, circumstances where unvaccinated students may be excluded from school, and the legal obligations of schools to educate excluded students. Mr. Bandiero also explained the vaccination requirements and the three recognized exemptions, i.e. for medical, personal or philosophical, or religions reasons; he mentioned that non -exempted students must also keep up-to-date with their vaccination schedule, and that schedule is set by the Washington State Board of Health. Mr. Bandiero discussed what constitutes an "outbreak" and that school districts have no say in whether to exclude unvaccinated students, as that is solely at the discretion of the local health officer; and he mentioned that students may receive the vaccine and be allowed to return to school immediately; and that changes to the current process would require legislative amendments. Councilmember Pace said he would like to explore this further and set up something to cause a "push back on the system"; said the problem is that the City has nothing to do with this yet we are the basic government of the people who live here; said that the Washington State Constitution states that the purpose of government is to protect the rights of people, and that the current process is not protecting those parental rights; and he proposed exploring an ordinance that declares within the City limits of Spokane Valley, that no government or quasi -government jurisdiction or agency can usurp or undermine parental rights for their children's healthcare and education. Councilmember Haley said she has a daycare, and the purpose of the vaccination rule is to protect the medically fragile or children with health problems who can't be vaccinated. Discussion included comment that once vaccinated students may immediately return to school; shedding of the disease; exemptions; the suggestion to have our lobbyist push this item; and comment from Attorney Lamb that we are not the Health District's legal counsel so he cannot speak about legal issues and liability if a parent knowingly keeps an unvaccinated child in school during an outbreak and whether the student could come back to the school. Mr. Lamb explained that there is a requirement for schools to provide some alternative program for those who can't physically attend the school; said the recent mumps outbreak caught people unaware and they didn't have programs in place; said he realizes if a student misses a month of school that is a lot of time away; also he recognizes that it is not practical to attend high school until the age of 21; and said he hopes the school districts are working on solutions in the event this occurs again in the future. 6. 2018 Legislative Agenda — Mark Calhoun City Manager Calhoun said this is Council's first touch on the 2018 Legislative Agenda, and that it reflects a work in progress; said this is also as a result of the collective efforts of the City Attorney and the lobbyists from Gordon Thomas Honeywell; and that he anticipates there will be changes in subsequent versions as it Council Study Session: 08-29-2017 Page 3 of 5 Approved by Council: DRAFT normally evolves. Mr. Calhoun said he met and spoke with the lobbyists and legislators today, and they had some additional comments. In going through the Draft Legislative Agenda: • Support Legislation Clarifying Valley Water Providers' Water Rights. Mr. Calhoun said that although there had been some success in meeting needs of some of the local water districts, the lobbyists said they feel bringing this up in 2018 will likely not be productive and they recommended removing this from the 2018 agenda and bringing it back in subsequent years. Councilmembers nodded in agreement. • Transportation Funding Request: Bridging the Valley, Phase 1 Barker Road, Phase 2 Pines Road Mr. Calhoun explained that the lobbyists cautioned us not to be too hopeful on these two Bridging the Valley requests; and the idea is to include one or both as a placeholder to keep before the legislators; and to have another hard push in 2019; he said the lobbyists feel we should not include Pines at all in this next session as there have been no grants yet for that project, while we are working with the Washington State Department of Transportation for something more size - appropriate to the Barker intersection, which will likely cost less than the previously anticipated $20 million. Mr. Calhoun explained the funding thus far for Barker and compared that with the estimated cost for the Pines project; adding that we are hopeful we will know by the end of this year how to proceed on the Pines selection, and that we will be applying for federal grants as well. Mr. Calhoun said the idea is to keep the Barker Road project, and once that is accomplished, Pines would move to the top and Park would move up, which will also help us tackle these one at a time. Council concurred. • Pass a Capital Budget: Funding for Appleway Trial Park Amenities Mr. Calhoun said it was recommended to keep this and incorporate the Hirst issue into this item. Council concurred. • Protect the Local State Shared Revenues Mr. Calhoun explained about local state shared revenues and streamlined sales tax mitigation, as well as the Marketplace Fairness Act. There was Council concurrence to keep this as stated. • Abandoned/Foreclosed Homes Mr. Calhoun said the lobbyists recommend we keep this since there was legislative success on abatement properties in 2016. Council agreed. • Indigent defense Funding Mr. Calhoun said that the lobbyists also recommend we keep this item, and Council agreed. • Protect Businesses by Reforming State Regulatory Burden Council also agreed to keep this item. Mr. Calhoun said that this item will come back to Council again with a reiteration of changes as a result of tonight's meeting. Council agreed. 7. Transportation Improvement Program 2017 Amendment #2 This item was for information only and was not reported or discussed. 8. Advance Agenda — Mayor Higgins Councilmember Pace said he wants an ordinance regarding parental rights, to declare that within the City limits of Spokane Valley, no government or quasi -government or agency can usurp or undermine parent's Council Study Session: 08-29-2017 Page 4 of 5 Approved by Council: DRAFT authority over responsibility of their children's health care and education decisions; said he wants to include that the Health District Officer won't be able to make exclusion orders although could make recommendations; but the parents decide what to do. At least two other Councilmembers agreed. Councilmember Haley said she would like an approximation of how much it cost to do this research; said less than 5% of the people in Spokane County are not vaccinated, and we are spending 95% of the people's money on this topic. At least two other Councilmembers agreed. 9. Council Check-in — Mayor Higgins Deputy Mayor Woodard said that by invitation and standing in for Mayor Higgins who couldn't attend, he flew to Nebraska on a tanker run with Colonel Samuelson; he spoke highly of the branches of the military; said the briefings he received were impressive; and he mentioned that it was a great opportunity, adding that he personally paid for the flight. 10. City Manager Comments — Mark Calhoun City Manager Calhoun reminded everyone that there will be no Council meeting next week, September 5, 2017, as some administrative reports are not yet ready; said the Appleway Trail Sullivan to Corbin project went out to bid, and as all bids received exceeded the engineer's estimate, likely because of the lateness in the construction season, we will reject all bids and re -bid for construction in 2018. Mr. Calhoun also stated that as the City Hall project progresses, we will likely have two September Council meetings in this room without video recording, as the equipment will be moving to the new City Hall; he added that the Clerk will take minutes and there will be an audio recording; he said we will issue media releases when we know the dates. Mr. Calhoun also noted that throughout the move we will continue to have phones, 9-1-1 will continue to function as will Crime Check and the City's website, although some links on the website likely won't work; the building will be manned during normal business hours, and we will likely have a reception desk here and in the new building; and he noted the closure of City Hall Monday due to Labor Day. Again Mr. Calhoun noted as we move through this process, media releases will be issued. He also stated he anticipates a grand opening for the new City Hall during a Saturday in October. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:58 p.m. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Council Study Session: 08-29-2017 Page 5 of 5 Approved by Council: Meeting Date: CITY OF SPOKANE VALLEY Request for Council Action September 12, 2017 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ® public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Public Hearing - Estimated 2018 revenues and expenditures. GOVERNING LEGISLATION: State budget law. PREVIOUS COUNCIL ACTION TAKEN: No formal Council action has been taken on the 2018 Budget. A proposed budget is currently under review by the City Manager who will present his Preliminary 2018 Budget to the Council on September 26, 2017. BACKGROUND: This marks the third occasion where the Council will discuss the 2018 Budget and by the time the Council is scheduled to adopt the 2018 Budget on November 14, 2017, Council will have had an opportunity to discuss it on eight separate occasions, including three public hearings to gather input from citizens: • June 13 Council Budget Retreat • August 22 • September 12 • September 26 • October 10 • October 24 • November 14 • November 14 Admin report: Estimated 2018 revenues and expenditures Public hearing #1 on 2018 revenues and expenditures City Manager's presentation of preliminary 2018 Budget Public hearing #2 on 2018 Budget First reading on ordinance adopting the 2018 Budget Public hearing #3 on 2018 Budget Second reading on ordinance adopting the 2018 Budget State law requires that the City hold a public hearing on revenue sources for the upcoming year's budget in order to consider input from the public. An administrative report was presented to Council on this topic on August 22nd and the public hearing is set for this evening. Until City Council adoption all figures currently included in the 2018 Budget worksheets are preliminary and subject to change by the City Manager. 2018 Budget Overview: • The 2018 Budget currently includes appropriations of $77,315,593 including $21,482,611 in capital expenditures, comprised in -part of: o $11,151,790 in Fund #303 Street Capital Projects. o $2,441,300 in Fund #309 Park Capital Projects. o $4,008,600 in Fund #311 Pavement Preservation including $962,700 financed by the General Fund. o $2,919,921 in Fund #314 Railroad Grade Separation Projects. o $800,000 in Stormwater Management Fund #402 and Aquifer Protection Area Fund #403 projects. • To partially offset the $21,482,611 in capital costs we anticipate $15,119,803 in grant revenues which results in 70.38% of capital expenditures being covered with State and Federal money. • Budgets will be adopted across 24 separate funds. 1 • Staffing Levels: Staffing levels in 2018 are currently anticipated to increase by .85 full-time equivalent employee (FTE) to 89.25 FTEs from the 88.4 FTEs included in the 2017 Budget. The addition of the .85 FTEs is a result of a number of actions that are explained below: FTEs in the adopted 2017 Budget 88.40 April 1, 2017 Reorganization (0.65) Revised 2017 FTEs 87.75 2018 Changes + Attorney 0.50 + Limited term employee moved to regular status position 1.00 2018 Proposed FTEs 89.25 In the 2017 Budget, of the 88.40 FTEs, we included the wages of 3.5 FTEs in capital projects leaving a net of 84.9 FTEs financed from operating funds. In the 2018 Budget, of the 89.25 FTEs, we include the wages of 4.5 FTEs in capital projects leaving a net of 84.75 FTEs financed from operating funds. This reflects a net decrease of .15 FTEs financed from operating funds between 2017 and 2018. These changes are depicted in the following analysis: FTEs financed by operating funds FTEs financed by capital projects Total FTEs 2017 2018 Difference 84.90 3.50 84.75 (0.15) 4.50 1.00 88.40 89.25 0.85 Pertaining Specifically to the General Fund: • The 2018 recurring revenue estimate of $42,982,600 is $1,520,100 or 3.67% greater than the 2017 amended budget of $41,462,500. • The 2018 recurring expenditure proposal of $40,891,379 is $727,677 or 1.81% greater than the 2017 appropriation of $40,163,702. • Budgeted recurring revenues currently exceed recurring expenditures by $2,091,221 or 4.87% of recurring revenues. • Nonrecurring revenues total $40,425 and include: o $40,425 as a transfer in from the Solid Waste Fund #106 as a repayment to the General Fund for various studies and fees related to the Solid Waste program paid out of the General Fund in the years of 2013 and 2014. The repayment will occur over five years beginning in 2015 and ending in 2019 at an annual amount of $40,425. • Nonrecurring expenditures total $1,734,509 and include: o $115,000 for Information Technology expenditures including: ■ $60,000 for upgrades to networking equipment that is reaching storage capacity ■ $50,000 for upgrades to the audio/visual equipment in the Auditorium at CenterPlace ■ $5,000 for capital software licenses o $4,809 for furniture for a part-time attorney o $100,000 for a full facility generator at the police precinct o $11,700 for Q -Alert software to handle citizen requests and concerns o $50,000 for replacement of flooring in the Great Room and Dining Room at CenterPlace 2 o $3,000 to reseal two of the bathroom floors at CenterPlace o $200,000 transfer out to the Parks Capital Projects Fund #309 to complete the first phase of upgrades at CenterPlace to create an outdoor venue for events o $200,000 transfer out to the Parks Capital Projects Fund #309 to add a perimeter pathway and lighting to Browns Park o $1,000,000 transfer out to the Capital Reserve Fund #312 for miscellaneous future capital projects o $50,000 for retail recruitment services • The total of 2018 recurring and nonrecurring revenues exceeds total expenditures by $397,137. • The projected ending fund balance for the General Fund at the end of 2018 is currently $25,627,053 or 62.67% of recurring expenditures. Other Funds: 2018 Budget appropriations (expenditures) in the other funds total $34,469,705 as follows: Fund Number Fund Name 2018 Appropriation 101 Street Fund 103 Paths and Trails Fund 104 Hotel / Motel Tax - Tourism Facilities Fund 105 Hotel / Motel Tax Fund 106 Solid Waste Fund 107 PEG Fund 120 CenterPlace Operating Reserve Fund 121 Service Level Stabilization Reserve Fund 122 Winter Weather Reserve Fund 204 Debt Service Fund 301 REET 1 Capital Projects Fund 302 REET 2 Capital Projects Fund 303 Street Capital Projects Fund 309 Parks Capital Projects Fund 310 Civic Facilities Capital Projects Fund 311 Pavement Preservation Fund 312 Capital Reserve Fund 313 City Hall Construction Fund 314 Railroad Grade Separation Projects Fund 402 Stormwater Management Fund 403 Aquifer Protection Area Fund 501 Equipment Rental and Replacement Fund 502 Risk Management Fund 4,602,291 0 0 602,000 225,000 71,200 0 0 500,000 977,400 1,816,181 1,770,873 11,151,790 2,441,300 0 4,058,600 439,100 74,960 2,919,921 2,249,089 400,000 20,000 370,000 34, 689, 705 Primary sources of revenues in these other funds include: • Motor Vehicle Fuel Tax revenue that is collected by the State and remitted to the Street Fund is anticipated to be $2,061,100. • Telephone Tax revenues remitted to the City that supports Street Fund operations and maintenance are anticipated to be $1,900,000. • Real Estate Excise Tax (REET) revenues that are in large part used to match grant financed street projects are anticipated to total $1,600,000. 3 • Hotel / Motel Tax revenues that are dedicated to the promotion of visitors and tourism are anticipated to be $957,000 ($580,000 in the Hotel/Motel Tax Fund #105 and $377,000 in the Hotel/Motel Tax — Tourism Facilities Fund #104). • Stormwater Management Fees that are estimated at $1,870,000. • Aquifer Protection Area Fees are estimated at $460,000. Funding Challenges: • Declining revenues in the Street O&M Fund #101 that will impact our ability to deliver historic levels of service. Fund #101 is dependent upon motor vehicle fuel tax revenues and telephone utility tax revenues. o Motor vehicle fuel taxes have increased slightly due to recent State legislation; however, they are generally flat or declining in recent years due to improvements in vehicle fuel mileage. o Telephone utility taxes have been declining at an average of 4.75% per year from 2009 through 2016. We believe the decline is primarily due to the elimination of land lines by individual households. The revenues from this tax reached a high of $3.1 million in 2009 (the year the tax was implemented) and is currently estimated to generate $1.9 million in 2018. • Balancing the cost of pavement preservation against other transportation and infrastructure needs. o Pavement Preservation Fund #311 is relying more heavily on REET revenues due to a reduction in the contribution from the Street Fund #101 related to declining revenues and an elimination of contributions from the Civic Facility Replacement Fund #123. The fund balance in Fund #123 was entirely depleted at the end of 2016, and the fund was closed during 2017. o Reliance on REET revenues to fund pavement preservation in Fund #311 limits the City's ability to provide match funding for State and Federal grants received for other street projects. o Railroad grade separation projects (overpasses and underpasses) are exceptionally expensive endeavors and are largely beyond the City's ability to finance through existing sources of revenue. OPTIONS: State law requires a public hearing on 2018 estimated revenues and expenditures. RECOMMENDED ACTION OR MOTION: As the purpose of the public hearing is to gather input from the public in regard to the 2018 Budget, no action is requested at this time. BUDGET/FINANCIAL IMPACTS: Given that the budget will not be adopted by the Council until November 14, 2017, it is possible the figures may be modified as we refine estimates of revenues and expenditures. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: • Power Point presentation. • Assorted 2018 Budget information: o Pages 1-12 Budget summary information with detail by fund. o Page 13-14 General Fund budget change from June 13 to August 22. o Page 15-16 General Fund revenue and expenditure line -item changes. o Page 17-20 General Fund department changes from 2017 to 2018. o Page 21 Full-time equivalent employees (FTEs). 4 O as m as o 14_, O w COCI CD V O m (,) O (NI co L D a) Q X w N— It C CD CU C CIO D 2 a) U COE co w 0o 0 N September 12, 2017 0 City Funds of $77.3 mi 6) d to - 45 O N cnL Q cii L l. cn L T . _ m (11 -c o c U N O _c c :.,= (n O -0 -0N (3 c c 6 � O CO LL_ N to N Q O Q U c N— v N (13 V) 0 D - o L 0 -I_+ Q . .L c L c c 0_ oo 0 O _ v __ o ti L rM N a3 = fol- t fol- fol - U L co 01 4) L co 01 (�� c ...r E N— p U 06 CN o n 0 01 C in c*k O 0 U) Q c a > N D Q LL > L (i) O O E U Q- N N E O N � fi N in co a) CN t — Q O Q O CO CJ m 00 p U E N O oN _C)1 O N T -o p a) V) Lu i -0 L _ co 0 W c o o cn Q Lf) LCL O 1) 0 O -F, cm cn c u- Si n o ca Q _c C N N N 0 D co co E L U U UE UJ `~ E I— m LL U) n n April 1, 2017 Reorganization ti o c o Revised 2017 FTEs Part-time attorney 0 0 N Oi CO ct •a) O �. U N Q o � Q o o • o_a) >, " >, o a) w o E o -o E a) Q a) a) aa) a) o 0 a) Lim ited term CO 0 0 Q 2 J General Fund REVENUES: L co Q E O 0 co O cocp N 0) N 7r 603O a) n a) L co O 0) .L L 0 L) To oi— 45 O c 15 E O 0 co O Q m a) co ID co12 a) Co E fi a) a) c > i) Q O c co L 0 a) L O CO 0) .� COO L 0 C o • CO _c N .V N _C CO O coO co QLo Co O Lo- a_ Cr) � O co n I— O co U Co �co J O V E TD' Co a) Lc/) O O cn >' ✓ > OU O co - - O N 0 ui m O > L) 0) 'En 0 D LL Co L c O 0 co O 450 c n u_ 2 a) c a) 0 tio La-) O O > N— o (6 (0 N— a) a) N— N— r _ N- 6 6 a) co - L O O p U > co c O w co co '— co ti O N O N— O N N ti O09- N— {f} O (6 N- O O O C O a) o_ co u) }, (n 1-2 U (6 O >, W CO U U.CO -o E O O a3 c >•a3 a)� a) (n u) _c .� E c (6 a) (6 = > i OO co_._. ((.1,3 co >, E N— N— = La-) (13 > .4=.a 00O to O L N J O O C\1 0 L U . {f} N 0- . C c m u_ 2 a) c ia)0 -(7)13(1) -' 7 0 L 0 4- LO N 71- 0- 71- 69- a) {f}N U N u)a N N L 0) L :I N L c 0 z c c N 0 N 0 c N E a 0 cD L CO 0 r It 73 C General Fund co (13 N U) (13 6 0) co i c O 2 •L ft c U O (6 N (13 L 0 a) O N. 0 O - O N Q _ -1--' 92 N N _I_J O L C Cj U N CO ▪ co Q - o N O O N Co o) O mow •S O i N D = D ti 0) a 2 al coN- E Z co Q ~= L1.1 O N- N O Xco N C Q w revenues. -a c u_ L a) c a) 0 c a) m 0 c P ti c f6 N coco Q L() C N O d' O _C co a)0 I. U N- co O it L ^ � c W n ' W D .� — C LL O ca N +-' • O) O 73 O mU U) a) co L C — = to N 2 X N L c o o 0 •c 0 0 0 L o 0 o o 1. o 0 0 0 c o ca z o L O O D O c CD CD N L 0 0 0 0 L (1) C 0 CD c6 L l� ca T O c a) a) cn > c6 a) -L a_ lO� T E2a) a)c a) a perimeter pathway and lighting to Browns Park $1,000,000 transfer out to the Capital Reserve Fund #312 c n u_2 a) c a) 0 E Tax revenue that is co O O N— N— C.0 — N- 0 N {t -t L O o Q Q L' a3 a) U (13 a)) 2 0 c 73 0 L' 1- L_ (13 O a3 a)a) x Q (13 O a) c 0 LL _a) a) a) 4 1— O) c n u. Ci5 O "5 c O O E O L Q O O -o a) U_ 15 -o co to O c ^�` L X (o i— ITD O 2 a) O 1 O O O ti Lt) co O -o a) ^o 0 ▪ C) c (o co E . L O -o c (o L O . > O oO O co co - "5 O ^v)` W c O E 0) coc (o 2 L (o E L O co O oO O CO 03 t— O O coO L c O C) O O 0_ 45 m o- < Grant Revenues of $15,119,803: (N1 00 N- 6)— N - 0) )6) 05 trk (1) N . O 0 To .0_ ca U W L V J I M O It c Co CoN 0) O trk (1) N . O 0 To • Q ca 0 (1)co 1 0) O It c Co Co Ln N trk O ca L N 0_ c E > co0 I it c N— (N1 0) 6)- 6) trk (1) N .O c 0 L co Q N L 0 N LL I it c O O to - c LL it co E L '0 V ) 1 N Co It c a) 0) c a) To 0 I c m ^L' W O _c a) U O .� a) It co ti `O H C D CO LL N 2 G) 06 0 Zuj 92 tr.5 a) a o m a) N (13 O m O Z Q 0 a) � ._ iver historic Telephone utility tax revenues O Til . co O) co 0 CO i V) (0 N 2 a) �1- L- a) t T 2 io 11) 0_2 LI— LI— O .0 4&-;73 O (13 - O . 5 O c '0 co ca ca m - D 4— T co CO .E 0 co 0 a)E > - a, Lc O U a3W E O 12 a) 0) w 1- D D 0 Railroad grade separation projects • • V, c O V, cn 0 cn 0 CO -450) • 0 c O 0 4) L -5 u_ iminary 2018 N 0 45 0 gi N Q N 0)0 22 U I a) N "I'' +-; 0) Q73 N D CO in is hearing #2 on 2018 Budget Oct. 10 — Pub CO O r o U) N :47, N o -0 -0 0 U NN U c .73: f6 D M m O It m `o 0) CO O C N- 0) •= CD N c� N U 112 -0o it CO 1 _ U NN � c 0 • C U DO •D Om o v H:\Budget\2018\RCAs and Intros and PowerPoint presentations\2017 09 12\budget summary as of 2017 09 12 CITY OF SPOKANE VALLEY, WA 2018 Budget 2017 As Adopted 1st Amendment 2nd Amendment As Amended #001 - GENERAL FUND RECURRING ACTIVITY 2018 Proposed Budget 9/12/2017 Difference Between 2017 and 2018 OA Revenues Property Tax 11,614,500 0 0 11,614,500 11,771,100 156,600 1.35% Sales Tax 19,852,100 0 0 19,852,100 20,881,900 1,029,800 5.19% Sales Tax - Public Safety 919,000 0 0 919,000 967,800 48,800 5.31% Sales Tax - Criminal Justice 1,669,000 0 0 1,669,000 1,738,000 69,000 4.13% Gambling Tax and Leasehold Excise Tax 341,500 0 0 341,500 381,000 39,500 11.57% Franchise Fees/Business Registration 1,200,000 0 0 1,200,000 1,210,000 10,000 0.83% State Shared Revenues 2,104,600 0 0 2,104,600 2,109,600 5,000 0.24% Fines and Forfeitures/Public Safety 1,361,000 0 0 1,361,000 1,319,900 (41,100) (3.02%) Community and Public Works 0 0 0 0 1,684,100 1,684,100 0.00% Community Development 1,449,300 0 0 1,449,300 0 (1,449,300) (100.00%) Recreation Program Revenues 640,900 0 0 640,900 633,300 (7,600) (1.19%) Miscellaneous Department Revenue 94,000 0 0 94,000 1,000 (93,000) (98.94%) Miscellaneous & Investment Interest 133,500 0 0 133,500 201,800 68,300 51.16% Transfers in - #101 (street admin) 39,700 0 0 39,700 39,700 0 0.00% Transfers in - #105 (h/m tax -CP advertising) 30,000 0 0 30,000 30,000 0 0.00% Transfers in - #402 (storm admin) 13,400 0 0 13,400 13,400 0 0.00% Total Recurring Revenues 41,462,500 0 0 41,462,500 42,982,600 1,520,100 3.67% Expenditures City Council 542,872 0 0 542,872 548,494 5,622 1.04% City Manager 724,435 0 0 724,435 956,245 231,810 32.00% City Attorney 509,694 6,300 0 515,994 594,752 78,758 15.26% Public Safety 24,950,372 0 0 24,950,372 25,464,251 513,879 2.06% Deputy City Manager 750,277 2,000 0 752,277 450,663 (301,614) (40.09%) Finance / IT 1,282,460 0 0 1,282,460 1,339,064 56,604 4.41% Human Resources 262,417 0 0 262,417 275,387 12,970 4.94% Public Works 981,932 (60,300) 0 921,632 0 (921,632) (100.00%) City Hall Operations and Maintenance 303,918 0 0 303,918 306,043 2,125 0.70% Community & Public Works - Engineering 0 0 0 0 1,572,947 1,572,947 0.00% Community & Public Works - Economic Dev 0 0 0 0 970,642 970,642 0.00% Community & Public Works - Building & Planninc 0 0 0 0 2,265,677 2,265,677 0.00% Community & Economic Dvlpmnt - Admin 282,962 (54,500) 0 228,462 0 (228,462) (100.00%) Community & Economic Dvlpmnt - Econ Dev 683,632 9,200 0 692,832 0 (692,832) (100.00%) Community & Economic Dvlpmnt - Dev Svc 1,418,984 14,400 0 1,433,384 0 (1,433,384) (100.00%) Community & Economic Dvlpmnt - Building 1,390,834 90,900 0 1,481,734 0 (1,481,734) (100.00%) Parks& Rec- Administration 288,964 1,100 6,700 296,764 301,083 4,319 1.46% Parks & Rec - Maintenance 861,350 0 0 861,350 893,700 32,350 3.76% Parks & Rec - Recreation 235,995 10,300 0 246,295 260,574 14,279 5.80% Parks & Rec - Aquatics 457,350 25,000 15,000 497,350 492,900 (4,450) (0.89%) Parks & Rec - Senior Center 95,916 0 0 95,916 98,229 2,313 2.41% Parks & Rec -CenterPlace 891,458 10,500 0 901,958 910,468 8,510 0.94% General Government 1,240,850 0 0 1,240,850 1,261,610 20,760 1.67% Transfers out - #204 (2016 LTGO debt service) 397,350 33,280 0 430,630 399,350 (31,280) (7.26%) Transfers out - #309 (park capital projects) 160,000 0 0 160,000 160,000 0 0.00% Transfers out - #311 (pavement preservation) 953,200 0 0 953,200 962,700 9,500 1.00% Transfers out - #501 (CenterPlace kitchen reserve) 36,600 0 0 36,600 36,600 0 0.00% Transfers out - #502 (insurance premium) 350,000 0 0 350,000 370,000 20,000 5.71 % Total Recurring Expenditures 40,053,822 88,180 21,700 40,163,702 40,891,379 727,677 1.81% Recurring Revenues Over (Under) Recurring Expenditures 1,408,678 (88,180) (21,700) 1,298,798 2,091,221 Page 1 of 21 H:\Budget\2018\RCAs and Intros and PowerPoint presentations\2017 09 12\budget summary as of 2017 09 12 CITY OF SPOKANE VALLEY, WA 2018 Budget 2017 As Adopted 1st Amendment 2nd Amendment As Amended #001 - GENERAL FUND - continued NONRECURRING ACTIVITY 2018 Proposed Budget 9/12/2017 Difference Between 2017 and 2018 OA Revenues Grant Proceeds - Dept of Commerce 0 114,200 0 114,200 0 (114,200) (100.00%) Transfers in - #106 (solid waste repayment) 40,425 0 0 40,425 40,425 0 0.00% Transfers in - #310 (lease in excess of debt service) 490,500 0 8,000 498,500 0 (498,500) (100.00%) Transfers in - #501 (networking equipment) 0 0 77,000 77,000 0 (77,000) (100.00%) Miscellaneous (donation) 0 0 35,000 35,000 0 (35,000) (100.00%) Total Nonrecurring Revenues 530,925 114,200 120,000 765,125 40,425 (724,700) (94.72%) Expenditures General Government - IT capital replacements 100,000 0 77,000 177,000 115,000 (62,000) (35.03%) City Attorney (part-time attorney furniture) 0 0 0 0 4,809 4,809 0.00% Public Safety (full facility generator) 0 0 0 0 100,000 100,000 0.00% Deputy City Manager (Q -Alert software) 0 0 0 0 11,700 11,700 0.00% Parks & Rec (Flooring in Great Room & Dining Room 0 0 0 0 50,000 50,000 0.00% Parks & Rec (CP reseal two restroom floors) 0 0 0 0 3,000 3,000 0.00% Transfers out - #309 (CP outdoor venue Phase 1) 0 0 0 0 200,000 200,000 0.00% Transfers out - #309 (Browns Park lighting & path) 0 0 0 0 200,000 200,000 0.00% Transfers out #312 (misc capital projects) 0 0 0 0 1,000,000 1,000,000 0.00% Community & Econ Dev (retail recruitment) 50,000 0 0 50,000 50,000 0 0.00% City Hall lease payment (2017 final year) 513,100 0 0 513,100 0 (513,100) (100.00%) Economic Development (NE industrial PAO) 0 114,200 0 114,200 0 (114,200) (100.00%) Parks & Rec (pool drain pipe & gutter line repairs) 12,000 0 0 12,000 0 (12,000) (100.00%) Parks & Rec (replace Great Room audio/visual) 345,000 0 0 345,000 0 (345,000) (100.00%) Parks & Rec (replace carpet at CenterPlace) 24,750 0 0 24,750 0 (24,750) (100.00%) Parks & Rec (Browns Park water hookup) 0 10,000 0 10,000 0 (10,000) (100.00%) Parks & Rec (Browns Park electrical hookup) 0 20,000 0 20,000 0 (20,000) (100.00%) Parks & Rec (benches, shade structures, etc.) 0 0 35,000 35,000 0 (35,000) (100.00%) Police Department - CAD / RMS 145,000 0 0 145,000 0 (145,000) (100.00%) Transfers out - #122 (replenish reserve) 0 258,000 0 258,000 0 (258,000) (100.00%) Transfers out - #312 (15 fund bal > 50%) 0 3,003,929 0 3,003,929 0 (3,003,929) (100.00%) Transfers out - #314 (Pines underpass design) 1,200,000 0 0 1,200,000 0 (1,200,000) (100.00%) Total Nonrecurring Expenditures 2,389,850 3,406,129 112,000 5,907,979 1,734,509 (4,173,470) (70.64%) Nonrecurring Revenues Over (Under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance Fund balance as a percent of recurring expenditures (1,858,925) (3,291,929) 8,000 (5,142,854) (1,694,084) (450,247) (3,380,109) (13,700) (3,844,056) 397,137 29,073,972 28,623,725 71.46% Page 2 of 21 29,073,972 25,229,916 25,229,916 62.82% 25,627,053 62.67% H:\Budget\2018\RCAs and Intros and PowerPoint presentations\2017 09 12\budget summary as of 2017 09 12 CITY OF SPOKANE VALLEY, WA 2018 Budget 2017 As Adopted 1st Amendment 2nd Amendment As Amended SPECIAL REVENUE FUNDS #101 - STREET FUND RECURRING ACTIVITY 2018 Proposed Budget 9/12/2017 Difference Between 2017 and 2018 OA Revenues Utility Tax 2,200,000 (200,000) 0 2,000,000 1,900,000 (100,000) (5.00%) Motor Vehicle Fuel (Gas) Tax 2,040,300 0 0 2,040,300 2,052,400 12,100 0.59% Multimodal Transportation Revenue 98,868 0 0 98,868 133,800 34,932 35.33% Right -of -Way Maintenance Fee 50,000 0 0 50,000 70,000 20,000 40.00% Investment Interest 4,000 0 0 4,000 6,000 2,000 50.00% Miscellaneous 10,000 0 0 10,000 10,000 0 0.00% Total Recurring Revenues 4,403,168 (200,000) 0 4,203,168 4,172,200 (30,968) (0.74%) Expenditures Wages / Benefits / Payroll Taxes 746,872 8,000 0 754,872 771,019 16,147 2.14% Supplies 105,000 0 0 105,000 112,500 7,500 7.14% Services & Charges 2,167,151 0 0 2,167,151 2,141,751 (25,400) (1.17%) Snow Operations 468,000 0 0 468,000 504,800 36,800 7.86% Intergovernmental Payments 796,000 0 0 796,000 851,000 55,000 6.91% Transfers out - #001 39,700 0 0 39,700 39,700 0 0.00% Transfers out - #311 (pavement preservation) 67,342 0 0 67,342 67,342 0 0.00% Vehicle rentals - #501 (non -plow vehicle rental) 23,250 0 0 23,250 77,929 54,679 235.18% Vehicle rentals - #501 (plow replace.) 77,929 0 0 77,929 21,250 (56,679) (72.73%) Signal Detection Replacement Program 40,000 0 0 40,000 0 (40,000) (100.00%) Traffic Signal Replacement Program 200,000 (200,000) 0 0 0 0 0.00% Total Recurring Expenditures 4,731,244 (192,000) 0 4,539,244 4,587,291 48,047 1.06% Recurring Revenues Over (Under) Recurring Expenditures (328,076) (8,000) 0 (336,076) (415,091) NONRECURRING ACTIVITY Revenues Grant Proceeds 0 0 0 0 0 0 0.00% Insurance Proceeds 0 0 0 0 0 0 0.00% Miscellaneous 0 0 0 0 0 0 0.00% Total Nonrecurring Revenues 0 0 0 0 0 0 0.00% Expenditures Durable striping at Trent & Argonne 75,000 0 0 75,000 0 (75,000) (100.00%) Spare traffic signal equipment 30,000 0 0 30,000 0 (30,000) (100.00%) Battery backups for intersections 15,000 0 0 15,000 15,000 0 0.00% Total Nonrecurring Expenditures 120,000 0 0 120,000 15,000 (105,000) (87.50%) Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (120,000) 0 0 (120,000) (15,000) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (448,076) (8,000) 0 (456,076) (430,091) Beginning fund balance 1,318,504 1,318,504 862,428 Ending fund balance 870,428 862,428 432,337 #103 - PATHS & TRAILS FUND Revenues Motor Vehicle Fuel (Gas) Tax 8,600 0 0 8,600 8,700 100 1.16% Investment Interest 0 0 0 0 0 0 0.00% Total revenues 8,600 0 0 8,600 8,700 100 1.16% Expenditures Capital Outlay 0 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0 0.00% Revenues over (under) expenditures 8,600 8,600 8,700 Beginning fund balance 37,384 37,384 45,984 Ending fund balance 45,984 45,984 54,684 Page 3 of 21 H:\Budget\2018\RCAs and Intros and PowerPoint presentations\2017 09 12\budget summary as of 2017 09 12 CITY OF SPOKANE VALLEY, WA 2018 Budget 2017 As Adopted 1st Amendment 2nd Amendment As Amended SPECIAL REVENUE FUNDS - continued #104 - HOTEL / MOTEL TAX - TOURISM FACILITIES FUND Revenues Hotel/Motel Tax Investment Interest Transfers in - #105 Total revenues Expenditures Capital Outlay Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 377,000 0 0 2018 Proposed Budget 9/12/2017 Difference Between 2017 and 2018 OA O 0 377,000 377,000 0 0.00% O 0 0 1,500 1,500 0.00% O 250,000 250,000 0 (250,000) (100.00%) 377,000 0 250,000 627,000 378,500 (248,500) (39.63%) 0 O 0 0 0 0 0.00% 0 O 0 0 0 0 0.00% 377,000 571,232 948,232 627,000 378,500 571,232 1,198,232 1,198,232 1,576, 732 #105 - HOTEL / MOTEL TAX FUND Revenues Hotel/Motel Tax 580,000 0 0 580,000 580,000 0 0.00% Investment Interest 500 0 0 500 1,000 500 100.00% Total revenues 580,500 0 0 580,500 581,000 500 0.09% Expenditures Transfers out - #001 30,000 0 0 30,000 30,000 0 0.00% Transfers out - #104 0 0 250,000 250,000 0 (250,000) (100.00%) Tourism Promotion 604,000 0 (250,000) 354,000 572,000 218,000 61.58% Total expenditures 634,000 0 0 634,000 602,000 (32,000) (5.05%) Revenues over (under) expenditures (53,500) (53,500) (21,000) Beginning fund balance 219,790 219,790 166,290 Ending fund balance 166,290 166,290 145,290 #106 - SOLID WASTE FUND Revenues Sunshine administrative fee 125,000 0 0 125,000 225,000 100,000 80.00% Grant Proceeds 26,800 0 0 26,800 0 (26,800) (100.00%) Investment Interest 0 0 0 0 0 0 0.00% Total revenues 151,800 0 0 151,800 225,000 73,200 48.22% Expenditures Education/Contract Admin/General Fund reimb 111,375 0 0 111,375 184,575 73,200 65.72% Transfers out - #001 40,425 0 0 40,425 40,425 0 0.00% Total expenditures 151,800 0 0 151,800 225,000 73,200 48.22% Revenues over (under) expenditures 0 0 0 Beginning fund balance 79,122 79,122 79,122 Ending fund balance 79,122 79,122 79,122 #107 - PEG FUND Revenues Comcast PEG contribution 80,000 0 0 80,000 79,000 (1,000) (1.25%) Investment Interest 0 0 0 0 0 0 0.00% Total revenues 80,000 0 0 80,000 79,000 (1,000) (1.25%) Expenditures PEG Reimbursement - CMTV 0 0 0 0 40,200 40,200 0.00% Capital Outlay 12,500 0 0 12,500 31,000 18,500 148.00% New City Hall Council Chambers 250,000 0 0 250,000 0 (250,000) (100.00%) Total expenditures 262,500 0 0 262,500 71,200 (191,300) (72.88%) Revenues over (under) expenditures (182,500) (182,500) 7,800 Beginning fund balance 240,341 240,341 57,841 Ending fund balance 57,841 57,841 65,641 Page 4 of 21 H:\Budget\2018\RCAs and Intros and PowerPoint presentations\2017 09 12\budget summary as of 2017 09 12 CITY OF SPOKANE VALLEY, WA 2018 Budget 2017 As Adopted 1st Amendment 2nd Amendment As Amended SPECIAL REVENUE FUNDS - continued #120 - CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest Miscellaneous Total revenues Expenditures Operations Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 0 0 0 0 0 2018 Proposed Budget 0 9/12/2017 Difference Between 2017 and 2018 $ 1 OA 0 0.00% O 0 0 0 0 0.00% 0 O 0 0 0 0 0.00% 0 O 0 0 0 0 0.00% 0 O 0 0 0 0 0.00% 0 300,000 300,000 #121 - SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest 21,900 Miscellaneous 0 Total revenues Expenditures Operations Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 0 0 0 0 300,000 300,000 300,000 300,000 O 21,900 38,500 16,600 75.80% O 0 0 0 0.00% 21,900 0 0 21,900 38,500 16,600 75.80% 0 O 0 0 0 0 0.00% 0 O 0 0 0 0 0.00% 21,900 5,483,425 5,505,325 21,900 38,500 5,483,425 5,505,325 5,505,325 5,543,825 #122 - WINTER WEATHER RESERVE FUND Revenues Investment Interest 600 0 0 600 3,500 2,900 483.33% Transfers in - #001 0 258,000 0 258,000 0 (258,000) (100.00%) Total revenues 600 258,000 0 258,600 3,500 (255,100) (98.65%) Expenditures Street maintenance expenditures 500,000 0 0 500,000 500,000 0 0.00% Total expenditures 500,000 0 0 500,000 500,000 0 0.00% Revenues over (under) expenditures (499,400) (241,400) (496,500) Beginning fund balance 242,835 242,835 501,435 Ending fund balance (256,565) 1,435 4,935 Page 5 of 21 H:\Budget\2018\RCAs and Intros and PowerPoint presentations\2017 09 12\budget summary as of 2017 09 12 DEBT SERVICE FUNDS #204 - LTGO BOND DEBT SERVICE FUND Revenues Spokane Public Facilities District Transfers in - #001 Transfers in - #301 Transfers in - #302 Total revenues CITY OF SPOKANE VALLEY, WA 2018 Budget 2017 As Adopted 1st Amendment 2nd Amendment As Amended 379,750 0 397,350 33,280 79,426 24,085 79,425 24,085 2018 Proposed Budget 9/12/2017 Difference Between 2017 and 2018 $ 1 OA O 379,750 414,050 34,300 9.03% O 430,630 399,350 (31,280) (7.26%) O 103,511 82,000 (21,511) (20.78%) O 103,510 82,000 (21,510) (20.78%) 935,951 81,450 0 1,017,401 977,400 (40,001) (3.93%) Expenditures Debt Service Payments - CenterPlace 379,750 2,858 0 382,608 414,050 31,442 8.22% Debt Service Payments - Roads 162,900 92 0 162,992 164,000 1,008 0.62% Debt Service Payments - City Hall 397,350 167 0 397,517 399,350 1,833 0.46% Total expenditures 940,000 3,117 0 943,117 977,400 34,283 3.64% Revenues over (under) expenditures (4,049) 74,284 0 Beginning fund balance 4,049 4,049 78,333 Ending fund balance 0 78,333 78,333 Page 6 of 21 H:\Budget\2018\RCAs and Intros and PowerPoint presentations\2017 09 12\budget summary as of 2017 09 12 CAPITAL PROJECTS FUNDS #301 - REET 1 CAPITAL PROJECTS FUND Revenues REET 1 - Taxes Investment Interest Total revenues CITY OF SPOKANE VALLEY, WA 2018 Budget 2017 As Adopted 1st Amendment 2nd Amendment As Amended 2018 Proposed Budget 9/12/2017 Difference Between 2017 and 2018 OA 800,000 0 200,000 1,000,000 800,000 (200,000) (20.00%) 1,700 0 0 1,700 7,500 5,800 341.18% 801,700 0 200,000 1,001,700 807,500 (194,200) (19.39%) Expenditures Transfers out - #204 79,426 24,085 0 103,511 82,000 (21,511) (20.78%) Transfers out - #303 437,002 0 0 437,002 1,048,852 611,850 140.01% Transfers out - #311 (pavement preservation) 660,479 0 0 660,479 685,329 24,850 3.76% Transfers out - #314 (Barker Grade Separation) 280,079 0 (280,079) 0 0 0 0.00% Total expenditures 1,456,986 24,085 (280,079) 1,200,992 1,816,181 615,189 51.22% Revenues over (under) expenditures (655,286) (199,292) (1,008,681) Beginning fund balance 1,746,393 1,746,393 1,547,101 Ending fund balance 1,091,107 1,547,101 538,420 #302 - REET 2 CAPITAL PROJECTS FUND Revenues REET 2 - Taxes Investment Interest 800,000 0 200,000 1,000,000 800,000 (200,000) (20.00%) 1,700 0 0 1,700 8,000 6,300 370.59% Total revenues 801,700 0 200,000 1,001,700 808,000 (193,700) (19.34%) Expenditures Transfers out - #204 79,425 24,085 0 103,510 82,000 (21,510) (20.78%) Transfers out - #303 1,173,230 0 0 1,173,230 1,003,544 (169,686) (14.46%) Transfers out - #311 (pavement preservation) 660,479 0 0 660,479 685,329 24,850 3.76% Total expenditures 1,913,134 24,085 0 1,937,219 1,770,873 (166,346) (8.59%) Revenues over (under) expenditures (1,111,434) (935,519) (962,873) Beginning fund balance 2,300,560 2,300,560 1,365,041 Ending fund balance 1,189,126 1,365,041 402,168 Page 7 of 21 H:\Budget\2018\RCAs and Intros and PowerPoint presentations\2017 09 12\budget summary as of 2017 09 12 CITY OF SPOKANE VALLEY, WA 2018 Budget 2017 As Adopted 1st Amendment 2nd Amendment As Amended CAPITAL PROJECTS FUNDS - continued 2018 Proposed Budget 9/12/2017 Difference Between 2017 and 2018 OA #303 - STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 3,756,320 0 1,535,210 5,291,530 8,919,182 3,627,652 68.56% Developer 40,097 0 930,869 970,966 65,212 (905,754) (93.28%) Transfers in -#301 437,002 0 0 437,002 1,048,852 611,850 140.01% Transfers in -#302 1,173,230 0 0 1,173,230 1,003,544 (169,686) (14.46%) Transfers in - #312 - Sullivan Rd W Bridge 10,000 0 (565,230) (555,230) 0 555,230 0.00% Transfers in - #312 - Euclid Ave - Flora to Barker 1,750,000 0 23,671 1,773,671 5,000 (1,768,671) (99.72%) Transfers in - #312 - 8th & Carnahan Intersection 0 193,000 45,320 238,320 0 (238,320) (100.00%) Transfers in - #312 - Indiana bus stops & crosses 0 0 0 0 110,000 110,000 0.00% Total revenues 7,166,649 193,000 1,969,840 9,329,489 11,151,790 1,822,301 19.53% Expenditures 123 Mission Ave. - Flora to Barker 500,000 0 0 500,000 3,625,716 3,125,716 625.14% 141 Sullivan & Euclid PCC (PE & RW) 2,150,000 0 0 2,150,000 0 (2,150,000) (100.00%) 142 Broadway @ Argonne/Mullan PCC intersection 0 0 0 0 2,250,000 2,250,000 0.00% 155 Sullivan Rd W Bridge Replacement 10,000 0 1,053,370 1,063,370 0 (1,063,370) (100.00%) 166 Pines Rd (SR27) & Grace Ave. Intersect Safety 333,224 0 0 333,224 402,710 69,486 20.85% 167 Citywide Safety Improvements (bike/ped) 5,000 0 0 5,000 0 (5,000) (100.00%) 201 ITS Infill Project Phase 1 300,000 0 0 300,000 378,172 78,172 26.06% 205 Sprague/Barker Intersection Improvement 40,097 0 0 40,097 35,700 (4,397) (10.97%) 207 Indiana & Evergreen Transit Access Imp 5,000 0 0 5,000 0 (5,000) (100.00%) 221 McDonald Rd Diet (16th to Mission) 5,000 0 0 5,000 1,000 (4,000) (80.00%) 222 Citywide Reflective Signal Backplates 36,000 0 0 36,000 17,000 (19,000) (52.78%) 229 32nd Ave Preservation Project 2,500 0 0 2,500 0 (2,500) (100.00%) 234 Seth Woodward Elem Sidewalk Improvement 5,000 0 0 5,000 0 (5,000) (100.00%) 238 Mirabeau Pkwy & Pines (SR -27) Traffic Signal 5,000 0 0 5,000 0 (5,000) (100.00%) 239 Bowdish Sidewalk - 8th to 12th 471,342 0 0 471,342 5,000 (466,342) (98.94%) 247 8th & Carnahan Intersection Improvements 0 193,000 45,320 238,320 0 (238,320) (100.00%) 249 Sullivan/Wellesley Intersection 198,000 0 0 198,000 268,000 70,000 35.35% 250 9th Ave. Sidewalk 240,000 0 0 240,000 2,000 (238,000) (99.17%) 251 Euclid Ave. - Flora to Barker 1,750,000 0 871,150 2,621,150 5,000 (2,616,150) (99.81%) 258 32nd Ave Sidewalk - SR27 to Evergreen 0 0 0 0 407,870 407,870 0.00% 259 N. Sullivan Corridor ITS Project (PE start 2017) 110,486 0 0 110,486 808,723 698,237 631.97% 263 Citywide Signal Backplates 0 0 0 0 24,526 24,526 0.00% Wellesley Sidewalk Project 0 0 0 0 647,665 647,665 0.00% Barker Road Widening 0 0 0 0 106,500 106,500 0.00% 8th Ave Sidewalk 0 0 0 0 458,958 458,958 0.00% Mission Ave Sidewalk 0 0 0 0 60,250 60,250 0.00% Coleman Sidewalk 0 0 0 0 25,000 25,000 0.00% Argonne Reconstruction - Indiana to Montgom 0 0 0 0 512,000 512,000 0.00% Indiana bus stops & crosswalks 0 0 0 0 110,000 110,000 0.00% Contingency 1,000,000 0 0 1,000,000 1,000,000 0 0.00% Total expenditures 7,166,649 193,000 1,969,840 9,329,489 11,151,790 1,822,301 19.53% Revenues over (under) expenditures 0 0 0 Beginning fund balance 75,566 75,566 75,566 Ending fund balance 75,566 75,566 75,566 Note: Work performed for pavement preservation projects out of the Street Capital Projects Fund is for items such as sidewalk upgrades that the were bid with the pavement preservation work. Page 8 of 21 H:\Budget\2018\RCAs and Intros and PowerPoint presentations\2017 09 12\budget summary as of 2017 09 12 CAPITAL PROJECTS FUNDS - continued #309 - PARK CAPITAL PROJECTS FUND Revenues Grant Proceeds Transfers in - #001 Transfers in - #312 Investment Interest Total revenues CITY OF SPOKANE VALLEY, WA 2018 Budget 2017 As Adopted 1st Amendment 2nd Amendment As Amended 2018 Proposed Budget 9/12/2017 Difference Between 2017 and 2018 OA 3,217,267 0 (1,354,000) 1,863,267 1,693,200 (170,067) (9.13%) 160,000 0 0 160,000 560,000 400,000 250.00% 561,915 0 (263,700) 298,215 324,100 25,885 8.68% 800 0 0 800 0 (800) (100.00%) 3,939,982 0 (1,617,700) 2,322,282 2,577,300 255,018 10.98% Expenditures 227 Appleway Trail (Pines to Evergreen) 1,925,957 0 1,600 1,927,557 0 (1,927,557) (100.00%) 237 Appleway Trail (Sullivan to Corbin) 1,853,225 0 (1,617,000) 236,225 1,853,300 1,617,075 684.55% Appleway Trail (Evergreen to Sullivan) 0 0 0 0 164,000 164,000 0.00% 242 Browns Park Splash Pad 0 0 500 500 0 (500) (100.00%) 261 Edgecliff Park splash pad 125,000 0 0 125,000 0 (125,000) (100.00%) CenterPlace outdoor venue - Phase 1 0 0 0 0 200,000 200,000 0.00% Browns Park lighting and pathway 0 0 0 0 200,000 200,000 0.00% Park signs (Sullivan, Park Rd, Balfour) 0 0 0 0 24,000 24,000 0.00% Total expenditures 3,904,182 0 (1,614,900) 2,289,282 2,441,300 152,018 6.64% Revenues over (under) expenditures 35,800 33,000 136,000 Beginning fund balance 111,714 111,714 144,714 Ending fund balance 147,514 144,714 280,714 #310 - CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Investment Interest 1,200 0 6,300 7,500 5,900 (1,600) (21.33%) Total revenues 1,200 0 6,300 7,500 5,900 (1,600) (21.33%) Expenditures Miscellaneous 0 0 0 0 0 0 0.00% Transfers out - #001 490,500 0 8,000 498,500 0 (498,500) (100.00%) Total expenditures 490,500 0 8,000 498,500 0 (498,500) (100.00%) Revenues over (under) expenditures (489,300) (491,000) 5,900 Beginning fund balance 1,333,159 1,333,159 842,159 Ending fund balance 843,859 842,159 848,059 Note: The fund balance in #310 includes $839,281.10 paid by the Library District for 2.82 acres at the Balfour Park site. If the District does not succeed in getting a voted bond approved by October 2017 then the City may repurchase this land at the original sale price of $839,285.10. #311 - PAVEMENT PRESERVATION Revenues Transfers in - #001 953,200 0 0 953,200 962,700 9,500 1.00% Transfers in - #101 67,342 0 0 67,342 67,342 0 0.00% Transfers in - #301 660,479 0 0 660,479 685,329 24,850 3.76% Transfers in - #302 660,479 0 0 660,479 685,329 24,850 3.76% Grant Proceeds 340,800 0 0 340,800 2,572,500 2,231,700 654.84% Total revenues 2,682,300 0 0 2,682,300 4,973,200 2,290,900 85.41% Expenditures Pavement preservation 3,000,000 0 0 3,000,000 4,008,600 1,008,600 33.62% Pre -project GeoTech 50,000 0 0 50,000 50,000 0 0.00% Total expenditures 3,050,000 0 0 3,050,000 4,058,600 1,008,600 33.07% Revenues over (under) expenditures (367,700) (367,700) 914,600 Beginning fund balance 2,953,564 2,953,564 2,585,864 Ending fund balance 2,585,864 2,585,864 3,500,464 Page 9 of 21 H:\Budget\2018\RCAs and Intros and PowerPoint presentations\2017 09 12\budget summary as of 2017 09 12 CAPITAL PROJECTS FUNDS - continued #312 - CAPITAL RESERVE FUND Revenues Transfers in - #001 Transfers in - #313 Investment Interest Total revenues CITY OF SPOKANE VALLEY, WA 2018 Budget 2017 As Adopted 1st Amendment 2nd Amendment As Amended O 3,003,929 O 0 1,000 0 2018 Proposed Budget 9/12/2017 Difference Between 2017 and 2018 OA O 3,003,929 1,000,000 (2,003,929) (66.71%) O 0 74,960 74,960 0.00% O 1,000 16,000 15,000 1500.00% 1,000 3,003,929 O 3,004,929 1,090,960 (1,913,969) (63.69%) Expenditures City Hall sculpture siting 0 0 38,526 38,526 0 (38,526) (100.00%) Transfers out #303 (Sullivan Rd WBridge) 10,000 0 (565,230) (555,230) 0 555,230 0.00% Transfers out #303 (Euclid Ave - Flora to Barker) 1,750,000 0 23,671 1,773,671 5,000 (1,768,671) (99.72%) Transfers out #303 (8th & Carnahan Intersection) 0 193,000 45,320 238,320 0 (238,320) (100.00%) Transfers out #303 (Indiana bus stops & crosswalks; 0 0 0 0 110,000 110,000 0.00% Transfers out #309 (Appleway Trail - Pines-Evergrec 260,005 0 0 260,005 0 (260,005) (100.00%) Transfers out #309 (Appleway Trail - Sullivan -Corbin 301,910 0 (263,700) 38,210 301,900 263,690 690.11 % Transfers out #309 (Appleway Trail - Evergreen-SuII 0 0 0 0 22,200 22,200 0.00% Transfers out #314 (Pines Grade Separation) 0 483,000 0 483,000 0 (483,000) (100.00%) Total expenditures 2,321,915 676,000 (721,413) 2,276,502 439,100 (1,837,402) (80.71%) Revenues over (under) expenditures (2,320,915) 728,427 651,860 Beginning fund balance 4,310,362 4,310,362 5,038,789 Ending fund balance 1,989,447 5,038,789 5,690,649 #313 - CITY HALL CONSTRUCTION FUND Revenues Investment Interest Total revenues Expenditures Capital Outlay - City Hall Transfers out - #312 0 O 27,000 27,000 0 (27,000) (100.00%) 0 O 27,000 27,000 0 (27,000) (100.00%) 5,344,219 0 755,882 6,100,101 0 (6,100,101) (100.00%) O 0 0 0 74,960 74,960 0.00% Total expenditures 5,344,219 0 755,882 6,100,101 74,960 (6,025,141) (98.77%) Revenues over (under) expenditures (5,344,219) (6,073,101) (74,960) Beginning fund balance 6,148,061 6,148,061 74,960 Ending fund balance 803,842 74,960 0 #314 - RAILROAD GRADE SEPARATION PROJECTS FUND Revenues Grant Proceeds 489,921 0 (189,921) 300,000 1,919,921 1,619,921 539.97% Transfers in #001 1,200,000 0 0 1,200,000 0 (1,200,000) (100.00%) Transfers in #301 280,079 0 (280,079) 0 0 0 0.00% Transfers in #312 0 483,000 0 483,000 0 (483,000) (100.00%) Total revenues 1,970,000 483,000 (470,000) 1,983,000 1,919,921 (63,079) (3.18%) Expenditures 143 Barker BNSF Grade Separation 770,000 0 (470,000) 300,000 1,919,921 1,619,921 539.97% 223 Pines Rd Underpass 1,200,000 483,000 (1,000,000) 683,000 1,000,000 317,000 46.41% Total expenditures 1,970,000 483,000 (1,470,000) 983,000 2,919,921 1,936,921 197.04% Revenues over (under) expenditures 0 1,000,000 (1,000,000) Beginning fund balance 0 0 1,000,000 Ending fund balance 0 1,000,000 0 Page 10 of 21 H:\Budget\2018\RCAs and Intros and PowerPoint presentations\2017 09 12\budget summary as of 2017 09 12 ENTERPRISE FUNDS #402 - STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees Investment Interest Miscellaneous CITY OF SPOKANE VALLEY, WA 2018 Budget 2017 As Adopted 1st Amendment 2nd Amendment As Amended 2018 Proposed Budget 9/12/2017 Difference Between 2017 and 2018 OA 1,860,000 0 0 1,860,000 1,870,000 10,000 0.54% 2,500 0 0 2,500 7,500 5,000 200.00% 0 0 0 0 0 0 0.00% Total Recurring Revenues 1,862,500 0 0 1,862,500 1,877,500 15,000 0.81% Expenditures Wages / Benefits / Payroll Taxes 546,421 4,900 0 551,321 557,157 5,836 1.06% Supplies 15,425 0 0 15,425 14,800 (625) (4.05%) Services & Charges 1,111,076 0 0 1,111,076 1,140,982 29,906 2.69% Intergovernmental Payments 50,000 0 0 50,000 35,000 (15,000) (30.00%) Vehicle rentals - #501 12,750 0 0 12,750 12,750 0 0.00% Transfers out - #001 13,400 0 0 13,400 13,400 0 0.00% Total Recurring Expenditures 1,749,072 4,900 0 1,753,972 1,774,089 20,117 1.15% Recurring Revenues Over (Under) Recurring Expenditures 113,428 (4,900) 0 108,528 103,411 NONRECURRING ACTIVITY Revenues Grant Proceeds 210,000 0 0 210,000 15,000 (195,000) (92.86%) Miscellaneous 0 0 0 0 0 0 0.00% Total Nonrecurring Revenues 210,000 0 0 210,000 15,000 (195,000) (92.86%) Expenditures Capital -various projects 450,000 0 0 450,000 400,000 (50,000) (11.11%) Effectiveness study 210,000 0 0 210,000 15,000 (195,000) (92.86%) Watershed studies 50,000 0 0 50,000 60,000 10,000 20.00% Total Nonrecurring Expenditures 710,000 0 0 710,000 475,000 (235,000) (33.10%) Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (500,000) 0 0 (500,000) (460,000) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (386,572) (4,900) 0 (391,472) (356,589) Beginning working capital 1,761,416 1,761,416 1,369,944 Ending working capital 1,374,844 1,369,944 1,013,355 #403 - AQUIFER PROTECTION AREA Revenues Spokane County 460,000 0 0 460,000 460,000 0 0.00% Total revenues 460,000 0 0 460,000 460,000 0 0.00% Expenditures Capital - various projects 530,000 0 0 530,000 400,000 (130,000) (24.53%) Total expenditures 530,000 0 0 530,000 400,000 (130,000) (24.53%) Revenues over (under) expenditures Beginning working capital Ending working capital (70,000) 950,725 880,725 Page 11 of 21 (70,000) 60,000 950,725 880,725 880,725 940,725 H:\Budget\2018\RCAs and Intros and PowerPoint presentations\2017 09 12\budget summary as of 2017 09 12 CITY OF SPOKANE VALLEY, WA 2018 Budget 2017 As Adopted 1st Amendment 2nd Amendment As Amended INTERNAL SERVICE FUNDS #501 - ER&R FUND Revenues Vehicle rentals - #001 32,500 Vehicle rentals - #101 23,250 Vehicle rentals - #101 (plow replace.) 77,929 Vehicle rentals - #402 12,750 Transfers in - #001 (CenterPlace kitchen reserve) 36,600 Investment Interest 2,000 Total revenues 0 0 0 0 0 0 2018 Proposed Budget 9/12/2017 Difference Between 2017 and 2018 OA O 32,500 30,000 (2,500) (7.69%) O 23,250 21,250 (2,000) (8.60%) O 77,929 77,929 0 0.00% O 12,750 12,750 0 0.00% O 36,600 36,600 0 0.00% O 2,000 4,000 2,000 100.00% 185,029 0 0 185,029 182,529 (2,500) (1.35%) Expenditures Vehicle Replacement 0 0 0 0 0 0 0.00% Snow Plow Replacement 0 122,400 0 122,400 0 (122,400) (100.00%) Snow Plow Blades 0 28,000 0 28,000 0 (28,000) (100.00%) Small tools & minor equipment 0 0 6,400 6,400 20,000 13,600 212.50% Transfers out - #001 (networking equipment) 0 0 77,000 77,000 0 (77,000) (100.00%) Total expenditures 0 150,400 83,400 233,800 20,000 (213,800) (91.45%) Revenues over (under) expenditures 185,029 (48,771) 162,529 Beginning working capital 1,136,951 1,136,951 1,088,180 Ending working capital 1,321,980 1,088,180 1,250,709 #502 - RISK MANAGEMENT FUND Revenues Investment Interest 0 0 0 0 0 0 0.00% Transfers in - #001 350,000 0 0 350,000 370,000 20,000 5.71% Total revenues 350,000 0 0 350,000 370,000 20,000 5.71% Expenditures Auto & Property Insurance 350,000 0 0 350,000 370,000 20,000 5.71% Unemployment Claims 0 0 0 0 0 0 0.00% Miscellaneous 0 0 0 0 0 0 0.00% Total expenditures 350,000 0 0 350,000 370,000 20,000 5.71% Revenues over (under) expenditures 0 0 0 Beginning fund balance 233,687 233,687 233,687 Ending fund balance 233,687 233,687 233,687 TOTAL OF ALL FUNDS Total of Revenues for all Funds 68,985,004 3,933,579 685,440 73,604,023 75,726,425 Total of Expenditures for all Funds 80,739,873 4,860,896 (1,135,570) 84,465,199 77,315,593 Total grant revenues (included in total revenues) 8,041,108 114,200 (8,711) 8,146,597 15,119,803 Total Capital expenditures (included in total expenditures) 23,577,550 646,400 (208,652) 24,015,298 21,482,611 Page 12 of 21 H:\Budget\2018\RCAs and Intros and PowerPoint presentations\2017 09 12\budget summary as of 2017 09 12 CITY OF SPOKANE VALLEY, WA 2017 Budget General Fund RECURRING ACTIVITY Revenues Property Tax Sales Tax Sales Tax - Public Safety Sales Tax - Criminal Justice Gambling Tax and Leasehold Excise Tax Franchise Fees/Business Registration State Shared Revenues Fines and Forfeitures/Public Safety Community and Public Works Community Development Recreation Program Revenues Miscellaneous Department Revenue Miscellaneous & Investment Interest Transfers in - #101 (street admin) Transfers in - #105 (h/m tax -CP advertising) Transfers in - #402 (storm admin) Total Recurring Revenues 2017 Amended Budget 11,614,500 19,852,100 919,000 1,669,000 341,500 1,200,000 2,104,600 1,361,000 0 1,449,300 640,900 94,000 133,500 39,700 30,000 13,400 2018 as of $ as 6/13/2017 Change revised 11,771,100 20,881,900 967,800 1,738,000 381,000 1,210,000 2,110,000 1,319,900 1,684,100 0 633,300 1,000 201,800 39,700 30,000 13,400 0 0 0 0 0 0 (400) 0 0 0 0 0 0 0 0 0 11,771,100 20,881,900 967,800 1,738,000 381,000 1,210,000 2,109,600 1,319,900 1,684,100 0 633,300 1,000 201,800 39,700 30,000 13,400 41,462,500 42,983,000 Expenditures City Council City Manager City Attorney Public Safety Deputy City Manager Finance / IT Human Resources Public Works City Hall Operations and Maintenance Community & Public Works - Engineering Community & Public Works - Economic Dev Community & Public Works - Building & Plannin Community & Economic Dvlpmnt - Admin Community & Economic Dvlpmnt - Econ Dev Community & Economic Dvlpmnt - Dev Svc Community & Economic Dvlpmnt - Building Parks & Rec - Administration Parks & Rec - Maintenance Parks & Rec - Recreation Parks & Rec - Aquatics Parks & Rec - Senior Center Parks & Rec - CenterPlace General Government Transfers out - #204 (2016 LTGO debt service) Transfers out - #309 (park capital projects) Transfers out - #311 (pavement preservation) Transfers out - #501 (CenterPlace kitchen reserve) Transfers out - #502 (insurance premium) Total Recurring Expenditures Recurring Revenues Over (Under) Recurring Expenditures 542,872 724,435 515,994 24,950,372 752,277 1,282,460 262,417 921,632 303,918 0 0 0 228,462 692,832 1,433,384 1,481,734 296,764 861,350 246,295 497,350 95,916 901,958 1,240,850 430,630 160,000 953,200 36,600 350,000 40,163,702 9/12/2017 Difference Between 2017 and 2018 156,600 1,029,800 48,800 69,000 39,500 10,000 5,000 (41,100) 1,684,100 (1,449,300) (7,600) (93,000) 68,300 0 0 0 1.35% 5.19% 5.31% 4.13% 11.57% 0.83% 0.24% (3.02%) 0.00% (100.00%) (1.19%) (98.94%) 51.16% 0.00% 0.00% 0.00% (400) 42,982,600 1,520,100 3.67% 545,766 952,632 542,954 25,463,751 430,243 1,319,306 266,148 0 305,729 1,572,049 950,348 2,261,214 0 0 0 0 297,708 865,700 260,259 492,900 98,118 907,467 1,263,410 399,508 160,000 962,732 36,600 370,000 2,728 548,494 3,613 956,245 51,798 594,752 500 25,464,251 20,420 19,758 9,239 0 314 898 20,294 4,463 0 0 0 0 3,375 28,000 315 0 111 3,001 (1,800) (158) 0 (32) 0 0 450,663 1,339,064 275,387 0 306,043 1,572,947 970,642 2,265,677 0 0 0 0 301,083 893,700 260,574 492,900 98,229 910,468 1,261,610 399,350 160,000 962,700 36,600 370,000 40,724,542 166,837 40,891,379 1,298,798 2,258,458 (167,237) 2,091,221 Page 13 of 21 5,622 231,810 78,758 513,879 (301,614) 56,604 12,970 (921,632) 2,125 1,572,947 970,642 2,265,677 (228,462) (692,832) (1,433,384) (1,481,734) 4,319 32,350 14,279 (4,450) 2,313 8,510 20,760 (31,280) 0 9,500 0 20,000 1.04% 32.00% 15.26% 2.06% (40.09%) 4.41% 4.94% (100.00%) 0.70%_ 0.00% 0.00% 0.00% (100.00%) (100.00%) (100.00%) (100.00%) 1.46% 3.76% 5.80% (0.89%) 2.41% 0.94%_ 1.67% (7.26%) 0.00% 1.00% 0.00% 5.71% 727,677 1.81 % Net difference $51,222 Net difference $57,321 H:\Budget\2018\RCAs and Intros and PowerPoint presentations\2017 09 12\budget summary as of 2017 09 12 CITY OF SPOKANE VALLEY, WA 2017 Budget General Fund NONRECURRING ACTIVITY 2017 Amended Budget Revenues Grant Proceeds - Dept of Commerce Transfers in - #106 (solid waste repayment) Transfers in - #310 (lease in excess of debt service Transfers in - #501 (networking equipment) Miscellaneous (donation) Total Nonrecurring Revenues 2018 as of $ as 6/13/2017 Change revised 9/12/2017 Difference Between 2017 and 2018 114,200 0 0 0 (114,200) (100.00%) 40,425 40,425 0 40,425 0 0.00% 498,500 0 0 0 (498,500) (100.00%) 77,000 0 0 0 (77,000) (100.00%) 35,000 0 0 0 (35,000) (100.00%) 765,125 40,425 0 40,425 (724,700) (94.72%) Expenditures General Government - IT capital replacements 177,000 115,000 0 115,000 (62,000) (35.03%) City Attorney (part-time attorney furniture) 0 0 4,809 4,809 4,809 0.00% Public Safety (full facility generator) 0 0 100,000 100,000 100,000 0.00% Deputy City Manager (Q -Alert software) 0 0 11,700 11,700 11,700 0.00% Parks & Rec (Flooring in Great Room & Dining Roos 0 0 50,000 50,000 50,000 0.00% Parks & Rec (CP reseal two restroom floors) 0 0 3,000 3,000 3,000 0.00% Transfers out - #309 (CP outdoor venue Phase 1) 0 0 200,000 200,000 200,000 0.00% Transfers out - #309 (Browns Park lighting & path) 0 0 200,000 200,000 200,000 0.00% Transfers out #312 (misccapitalprojects) 0 0 1,000,000 1,000,000 1,000,000 0.00% Community & Econ Dev (retail recruitment) 50,000 0 50,000 50,000 0 0.00% City Hall lease payment (2017 final year) 513,100 0 0 0 (513,100) (100.00%) Economic Development (NE industrial PAO) 114,200 0 0 0 (114,200) (100.00%) Parks & Rec (pool drain pipe & gutter line repairs) 12,000 0 0 0 (12,000) (100.00%) Parks & Rec (replace Great Room audioNisual) 345,000 0 0 0 (345,000) (100.00%) Parks & Rec (replace carpet at CenterPlace) 24,750 0 0 0 (24,750) (100.00%) Parks & Rec (Browns Park water hookup) 10,000 0 0 0 (10,000) (100.00%) Parks & Rec (Browns Park electrical hookup) 20,000 0 0 0 (20,000) (100.00%) Parks & Rec (benches, shade structures, etc.) 35,000 0 0 0 (35,000) (100.00%) Police Department - CAD / RMS 145,000 0 0 0 (145,000) (100.00%) Transfers out - #122 (replenish reserve) 258,000 0 0 0 (258,000) (100.00%) Transfers out - #312 115 fund bal > 50%) 3,003,929 0 0 0 (3,003,929) (100.00%) Transfers out - #314 (Pines underpass design) 1,200,000 0 0 0 (1,200,000) (100.00%) Total Nonrecurring Expenditures 5,907,979 115,000 1,619,509 1,734,509 (4,173,470) (70.64%) Nonrecurring Revenues Over (Under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance (5,142,854) (74,575) (3,844,056) 2,183,883 29,073,972 25,229,916 25,229,916 27,413,799 Ending fund balance as a percent of recurring expenditures = 67.32% (1,694,084) 397,137 25,229,916 25,627,053 62.67% Recurring Expenditures Public Safety All other departments 24,950,372 15,213,330 25,463,751 15,260,791 500 25,464,251 2.06% 62.27% 166,337 15,427,128 1.41% 37.73% 40,163,702 40,724,542 166,837 40,891,379 1.81% 100.00% Page 14 of 21 H:\Budget\2018\RCAs and Intros and PowerPoint presentations\2017 09 12\budget summary as of 2017 09 12 CITY OF SPOKANE VALLEY, WA General Fund #001 2018 Budget Worksheets - Expenditure Changes from June 13 to September 12, 2017 Account Number Revenues 001.000.000.336.06.21 001.000.000.336.06.26 001.000.000.336.06.41 001.000.000.336.06.94 001.000.000.336.06.95 Expenditures Council 001.011.000.511.60.20.00 001.011.000.511.60.31.01 City Manager 001.013.000.513.10.20.00 001.013.000.513.10.31.01 City Attorney 001.013.015.515.32.10.00 001.013.015.515.32.20.00 001.013.015.515.32.10.01 001.013.015.515.32.20.01 001.013.015.515.32.31.01 001.013.099.515. 32. 35.xx Public Safety 001.016.000.521.50.48.01 001.016.099.594.21.64.00 Deputy City Manager 001.018.013.513.10.20.00 001.018.013.513.10.31.01 001.018.013.513.10.48.03 001.018.099.513.10.48.03 Finance 001.018.014.514.23.10.00 001.018.014.514.23.20.00 001.018.014.514.23.31.01 Human Resources 001.018.016.518.10.10.00 001.018.016.518.10.20.00 001.018.016.518.10.31.01 Description MVET Criminal Justice - Population Criminal Justice Special Programs Marijuana Enforcement Liquor Board Excise Tax Liquor Board Profits Payroll Taxes and Benefits Office & Operating Supplies Payroll Taxes and Benefits Office & Operating Supplies Wages Payroll Taxes and Benefits Intern Wages Intern Payroll Taxes and Benefits Office & Operating Supplies Part Time Attorney Furniture Law Enforcement Building R&M Full Facility Generator Payroll Taxes and Benefits Office & Operating Supplies Software Licenses & Maintenance Software Licenses & Maintenance Wages Payroll Taxes and Benefits Office & Operating Supplies Wages Payroll Taxes and Benefits Office & Operating Supplies City Hall Operations & Maint 001.033.000.518.30.20.00 Community & Public Works 001.040.041.543.10.10.00 001.040.041.543.10.20.00 001.040.041.558.50.20.00 001.040.041.543.10.31.01 001.040.041.558.50.31.01 001.040.041.558.50.45.07 enance Payroll Taxes and Benefits - Engineering Wages Payroll Taxes and Benefits Payroll Taxes and Benefits Office & Operating Supplies Office & Operating Supplies lnterfund Vehicle Lease 9/12/2017 Line -Item Line -Item Budget @ Increase Budget @ 6/13/2017 (Decrease) 9/12/2017 29,200 97,900 54,600 439,700 795,600 R 165,166 R 1,800 R 254,770 R 2,500 R 291,407 R 116,188 R 43,720 R 3,618 R 1,051 N 0 R 68,000 N R R R N 200 2,700 (21,400) 27,100 (9,000) (400) 2,328 400 2,728 2,813 800 3,613 29,400 100,600 33,200 466,800 786,600 167,494 2,200 257,583 3,300 42,636 334,043 24,691 140,879 (14,573) 29,147 (1,206) 2,412 250 1,301 4,809 4,809 56,607 500 68,500 0 100,000 100,000 95,724 1,000 12,100 0 R 891,057 R 397,749 R 6,000 R 172,929 R 72,559 R 400 R 38,773 R 577,224 R 249,457 R 176,286 R 6,000 R 3,000 R 10,500 Page 15 of 21 100,500 1,420 400 18,600 11,700 32,120 11,007 8,301 450 19,758 6,555 2,534 150 9,239 97,144 1,400 30,700 11,700 902,064 406,050 6,450 179,484 75,093 550 314 39,087 1,782 3,678 2,188 650 100 (7,500) 898 579,006 253,135 178,474 6,650 3,100 3,000 H:\Budget\2018\RCAs and Intros and PowerPoint presentations\2017 09 12\budget summary as of 2017 09 12 CITY OF SPOKANE VALLEY, WA General Fund #001 2018 Budget Worksheets - Expenditure Changes from June 13 to September 12, 2017 Account Number Description Expenditures - continued Community & Public Works - 001.040.042.558.70.10.00 001.040.042.558.70.20.00 001.040.042.558.70.31.01 001.040.099.558.70.41.05 Community & Public Works 001.040.043.524.60.20.00 001.040.043.558.50.10.00 001.040.043.558.50.20.00 001.040.043.558.60.20.00 001.040.043.558.50.31.01 001.040.043.558.60.31.01 001.040.043.524.60.45.07 001.040.043.558.50.45.07 Economic Development Wages Payroll Taxes and Benefits Office & Operating Supplies Retail Recruitment Contract - Building and Planning Payroll Taxes and Benefits Wages Payroll Taxes and Benefits Payroll Taxes and Benefits Office & Operating Supplies Office & Operating Supplies Interfund Vehicle Lease Interfund Vehicle Lease Parks & Recreation - Administration 001.076.000.576.80.10.00 001.076.000.576.80.20.00 001.076.000.576.80.31.01 Wages Payroll Taxes and Benefits Office & Operating Supplies Parks & Recreation - Maintenance 001.076.300.576.80.41.05 Parks Maintenance Contract Parks & Recreation - Recreation 001.076.301.571.10.20.00 Payroll Taxes and Benefits Parks & Recreation - Senior Center 001.076.304.575.50.20.00 Payroll Taxes and Benefits 9/12/2017 Line -Item Line -Item Budget @ Increase Budget @ 6/13/2017 (Decrease) 9/12/2017 R 450,114 R 196,928 R 300 N 0 R 33,930 R 957,372 R 467,356 R 94,768 R 3,000 R 4,700 R 0 R 8,000 R 187,276 R 56,536 R 1,000 R 788,500 R 38,780 R 22,954 Parks & Recreation - CenterPlace 001.076.305.575.50.20.00 Payroll Taxes and Benefits R 001.076.099.575.50.48.01 Great Room & Dining Room floor replace N 001.076.099.575.50.48.01 Reseal two restroom floors N General Government 001.090.000.519.60.31.01 001.090.000.518.90.45.07 001.090.000.553.70.44.03 001.090.000.597.20.00.40 001.090.000.597.31.00.10 001.090.000.597.30.00.90 001.090.000.597.30.00.90 001.090.000.597.31.00.20 Office & Operating Supplies Interfund Vehicle Lease Spokane Regional Clean Air Agency Transfers out - #204 Transfers out - #311 Transfers out - #309 (CP outdoor venue) Transfers out - #309 (Browns Pk lighting) Transfers out - #312 (mist capital prof) 152,034 0 0 R 15,000 R 1,000 R 131,000 R 399,508 R 962,732 N 0 N 0 N 0 15,360 4,834 100 50,000 70,294 225 (8,076) 4,289 975 950 100 2,500 3,500 4,463 1,930 495 950 3,375 465,474 201,762 400 50,000 34,155 949,296 471,645 95,743 3,950 4,800 2,500 11,500 189,206 57,031 1,950 28,000 816,500 315 39,095 111 3,001 50,000 3,000 56,001 (5,300) (500) 4,000 (158) (32) 200,000 200,000 1,000,000 1,403,310 Total changes in General Fund expenditures 1,790,446 R = recurring N = nonrecurring Page 16 of 21 166,837 1,619,509 1,786,346 23,065 155,035 50,000 3,000 9,700 500 135,000 399,350 962,700 200,000 200,000 1,000,000 H:\Budget\2018\RCAs and Intros and PowerPoint presentations\2017 09 12\budget summary as of 2017 09 12 CITY OF SPOKANE VALLEY, WA 2018 Budget General Fund Department Changes from 2017 to 2018 City Council Wages, Payroll Taxes & Benefits Supplies Services & Charges Total City Manager Wages, Payroll Taxes & Benefits Supplies Services & Charges Total City Attorney Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Public Safety Non -Departmental (Fines & Forfeits) Wages/Payroll Taxes/Benefits Supplies Other Services and Charges Intergovernmental Services Total Deputy City Manager Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Finance/IT Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Human Resources Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Public Works Wages, Payroll Taxes & Benefits Supplies Services & Charges Total 2017 Amended Budget 230,922 4,550 307,400 2018 Budget 233,194 4,950 310,350 542,872 548,494 655,325 3,300 65,810 877,105 4,300 74,840 Difference Between 2017 and 2018 Increase (Decrease) 0/0 2,272 400 2,950 0.98% 8.79% 0.96% 5,622 1.04% 221,780 1,000 9,030 33.84% 30.30% 13.72% 724,435 956,245 231,810 32.00% 434,041 2,105 79,848 506,481 1,951 86,320 515,994 594,752 602,250 579,750 3,000 3,000 26,500 25,500 340,315 296,715 23,978,307 24,559,286 24,950,372 25,464,251 72,440 16.69% (154) (7.32%) 6,472 8.11% 78,758 15.26% (22,500) (3.74%) 0 0.00% (1,000) (3.77%) (43,600) (12.81%) 580,979 2.42% 513,879 2.06% 672,977 358,493 (314,484) (46.73%) 2,000 2,000 0 0.00% 77,300 90,170 12,870 16.65% 752,277 450,663 (301,614) (40.09%) 1,252,460 6,000 24,000 1,282,460 237,356 730 24,331 262,417 845,082 14,750 61,800 921,632 1,308,614 56,154 4.48% 6,450 450 7.50% 24,000 0 0.00% 1,339,064 56,604 4.41% 254,577 17,221 7.26% 580 (150) (20.55%) 20,230 (4,101) (16.86%) 275,387 12,970 4.94% 0 0 0 0 Page 17 of 21 (845,082) (14,750) (61,800) (100.00%) (100.00%) (100.00%) (921,632) (100.00%) (Continued to next page) H:\Budget\2018\RCAs and Intros and PowerPoint presentations\2017 09 12\budget summary as of 2017 09 12 CITY OF SPOKANE VALLEY, WA 2018 Budget General Fund Department Changes from 2017 to 2018 (Continued from previous page) City Hall Operations & Maintenance Wages, Payroll Taxes & Benefits Supplies Services & Charges Total 2017 Amended Budget 2018 Budget Difference Between 2017 and 2018 Increase (Decrease) 0/0 98,818 100,943 2,125 30,000 30,000 0 175,100 175,100 0 2.15% 0.00% 0.00% 303,918 306,043 2,125 Community & Public Works - Engineering Wages, Payroll Taxes & Benefits Supplies Services & Charges Total 0.70% 0 1,424,787 1,424,787 0 27,750 27,750 0 120,410 120,410 0.00% 0.00% 0.00% 0 1,572,947 1,572,947 Community & Public Works - Economic Dev Wages, Payroll Taxes & Benefits Supplies Services & Charges Total 0.00% 0 679,852 679,852 0 3,040 3,040 0 287,750 287,750 0.00% 0.00% 0.00% 0 970,642 970,642 Community & Public Works - Building & Planning Wages, Payroll Taxes & Benefits Supplies Services & Charges Intergovernmental Services Total Community Dev.-Admin Wages, Payroll Taxes & Benefits Supplies Services & Charges Total 0.00% 0 1,876,477 1,876,477 0 44,200 44,200 0 325,000 325,000 0 20,000 20,000 0.00% 0.00% 0.00% 0.00% 0 2,265,677 2,265,677 206,762 3,100 18,600 228,462 Community Dev.-Economic Development Wages, Payroll Taxes & Benefits Supplies Services & Charges Total 420,432 1,100 271,300 692,832 Community Dev.-Dev. Sery Wages, Payroll Taxes & Benefits 1,133,484 Supplies 16,550 Services & Charges 263,350 Intergovernmental Services 20,000 Total 1,433,384 Community Dev.-Building Wages, Payroll Taxes & Benefits Supplies Services & Charges Total 1,370,734 32,700 78,300 1,481,734 0.00% 0 (206,762) (100.00%) 0 (3,100) (100.00%) 0 (18,600) (100.00%) 0 (228,462) (100.00%) 0 (420,432) (100.00%) 0 (1,100) (100.00%) 0 (271,300) (100.00%) 0 (692,832) (100.00%) 0 (1,133,484) 0 (16,550) 0 (263,350) 0 (20,000) (100.00%) (100.00%) (100.00%) (100.00%) 0 (1,433,384) (100.00%) 0 0 0 0 Page 18 of 21 (1,370,734) (32,700) (78,300) (100.00%) (100.00%) (100.00%) (1,481,734) (100.00%) (Continued to next page) H:\Budget\2018\RCAs and Intros and PowerPoint presentations\2017 09 12\budget summary as of 2017 09 12 CITY OF SPOKANE VALLEY, WA 2018 Budget General Fund Department Changes from 2017 to 2018 (Continued from previous page) Parks & Rec- Admin Wages, Payroll Taxes & Benefits Supplies Services & Charges Total 2017 Amended Budget 2018 Budget Difference Between 2017 and 2018 Increase (Decrease) 0/0 243,514 254,133 10,619 4.36% 7,400 7,600 200 2.70% 45,850 39,350 (6,500) (14.18%) 296,764 301,083 4,319 1.46% Parks & Rec- Maintenance Wages, Payroll Taxes & Benefits 0 0 0 0.00% Supplies 5,500 7,500 2,000 36.36% Services & Charges 855,850 886,200 30,350 3.55% Total 861,350 893,700 32,350 3.76% Parks & Rec- Recreation Wages, Payroll Taxes & Benefits 178,945 189,274 10,329 5.77% Supplies 8,200 7,750 (450) (5.49%) Services & Charges 59,150 63,550 4,400 7.44% Total 246,295 260,574 14,279 5.80% Parks & Rec- Aquatics Wages, Payroll Taxes & Benefits 0 0 0 0.00% Supplies 3,200 3,300 100 3.13% Services & Charges 494,150 489,600 (4,550) (0.92%) Total 497,350 492,900 (4,450) (0.89%) Parks & Rec- Senior Center Wages, Payroll Taxes & Benefits 89,416 91,729 2,313 2.59% Supplies 1,600 1,600 0 0.00% Services & Charges 4,900 4,900 0 0.00% Total 95,916 98,229 2,313 2.41% Parks & Rec- CenterPlace Wages, Payroll Taxes & Benefits 502,139 503,499 1,360 0.27% Supplies 73,524 73,524 0 0.00% Services & Charges 326,295 333,445 7,150 2.19% Total 901,958 910,468 8,510 0.94% General Government Wages, Payroll Taxes & Benefits 0 0 0 0.00% Supplies 145,450 104,450 (41,000) (28.19%) Services & Charges 756,900 754,660 (2,240) (0.30%) Intergovernmental Services 328,500 332,500 4,000 1.22% Capital outlays 10,000 70,000 60,000 600.00% Total 1,240,850 1,261,610 20,760 1.67% Transfers out - #204 debt service 430,630 399,350 (31,280) (7.26%) Transfers out - #309 park capital pros 160,000 160,000 0 0.00% Transfers out - #311 Pavement Preservation 953,200 962,700 9,500 1.00% Page 19 of 21 (Continued to next page) H:\Budget\2018\RCAs and Intros and PowerPoint presentations\2017 09 12\budget summary as of 2017 09 12 CITY OF SPOKANE VALLEY, WA 2018 Budget General Fund Department Changes from 2017 to 2018 (Continued from previous page) Transfers out - #501 CenterPlace Kitchen Reserve Transfers out - #502 Total recurring expenditures Summary by Category 2017 Amended Budget 2018 Budget 36,600 36,600 350,000 370,000 40,163,702 40,891,379 Difference Between 2017 and 2018 Increase (Decrease) 0/0 0 0.00% 20,000 5.71% 727,677 1.81% Wages, Payroll Taxes & Benefits 8,575,407 8,662,158 86,751 1.01% Supplies 388,259 356,445 (31,814) (8.19%) Services & Charges 4,330,549 4,382,590 52,041 1.20% Transfers out - #204 430,630 399,350 (31,280) (7.26%) Transfers out - #309 160,000 160,000 0 0.00% Transfers out - #311 - Pavement Preser 953,200 962,700 9,500 1.00% Transfers out - #501 36,600 36,600 0 0.00% Transfers out - #502 350,000 370,000 20,000 5.71% Non -Departmental (fines & forfeits) 602,250 579,750 (22,500) (3.74%) Intergovernmental Svc (public safety) 23,978,307 24,559,286 580,979 2.42% Intergovernmental Svc 348,500 352,500 4,000 1.15% Capital outlay 10,000 70,000 60,000 600.00% 40,163,702 40,891,379 Page 20 of 21 727,677 1.81% H:\Budget\2018\RCAs and Intros and PowerPoint presentations\2017 09 12\budget summary as of 2017 09 12 • N N } o w Q E >� LU Z O 0- - o. w N LL E O 1- } U LL Difference from 2016 to 2017 t D ( 00 o o_ O O (N 0_ D 0) 0 0 D O O O L0 O O CO 0 O O O 0 0) O O 00 O O #001 - General Fund N D N N N N N N N N O O O O O O L0 O O O O O O O 0 0 0 0 0 0 0 0 I� 0 0 0 0 0 0 0 0 0 0 0 O 10 0 0 0 N" 0 0 CO 0 0 0 0 0 0 0 0 0 0 0 N O 0 0 CO Q(N (O 0) ,4 0 664.56666 N- L0 CO L0 N O- N L0 0) O O O O O O N CO N- C) CO L0 CO (0 L0 N L0 O O O N- V O O O L0 N N- N- - C) - O L0 CO (0 L0 N L0 O O O O N L0 O O V N N- N- O N - CO L0 CO (0 L0 N L0 O O O O N L0 O O V N - CO - N L0 CO CO L0 N L0 O O O O N O O N- CO L0 N N- N N 0 CO CO 0 N N- O O O O N O O CO CO O N O O CO N- - N 0 0 0 0 0 CO O O CO 0 0 N N CO O CO N- - N 0 0 0 0 0 CO O O O 0 0 N N CO O CO 00 N N 0 0 0 O O CO O O 00 0) O N O CO CO O N 0 0 0 O O CO O O CO 0) O N O CO CO 0) N 0 O O O O CO O O CO 0) O N 0) U a) 0) 0 U c 0m >, o 0) 0 0 c _ E 0 o U 0 Q-5 0 m c T G). 0 0 0 u I Public Works U C - L0 - L0 - L0 - L0 - L0 - 0 - 0 - 0 - r— - r— - r— co c _ E' C N 0) a0) 0) (1) c E E. E 0 OC0 0 C - 0 - U 0 0)0 0 0 `o o .E 0 m .0 a0) a1) 0 c o� .E D o c - .E _c 0 0 0 0.a� o c - o >.�m��� W W m< W O W O_ CO OZS 06 06 >,j j j 000000--- 0_ 0_ LL W W W W W W( 03 0 0 0 0 0000000_0_0_ Parks & Rec - CenterPlace O O LO O O L0 L0 CO L0 CO L0 O CO N 0 0 0 N CO 00 0 N 00 0 O ao Total General Fund O O O O - O L0 L0 - L(7 L0 L0 - N c6 L(7 L0 L0 - co N- L(i L0 L0 - N c6 L(7 L0 L0 L0 N- N- (. Ln O 10 10 CO V LX) L(7 L(7 V CO V LX) LO V Cr) LC) LC) V Cr) LC) LC) V Cr) V Ln V V CO C LL U O -0 0_ li U (O(7) (7) co N CD o o O O LO L0 0) 00 L0 00 00 op op L0 N 00 00 L0 00 00 0 0 00 00 0 N 00 00 0 10 N 0) Total FTEs C\ --S Q) U U) 06 O co O oN N O m te• a) a°) N CO N • N N N O o Q) 0 LL - Reflects new departments that were created in the reorganization that was effective April 2017. Supplemental budget request for half-time attorney. N 0 N (1) 110 0 Meeting Date: CITY OF SPOKANE VALLEY Request for Council Action 9-12-17 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ® public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: PUBLIC HEARING Proposed Amended 2017 Transportation Improvement Program (TIP) GOVERNING LEGISLATION: RCW 35.77.010 PREVIOUS COUNCIL ACTION TAKEN: Council adopted the 2017-2022 Six Year TIP on June 28, 2016, Resolution #16-009; Council passed a motion authorizing staff to apply for WSDOT's Call for Projects under the Safe Routes to School (SRTS) program on April 12, 2016; Council passed a motion to authorize staff to apply for WSDOT's Call for Projects under the Innovative Safety program on July 12, 2016; on February 28, 2017, Council adopted Resolution 17-006 which amended the 2017 TIP; Informational Memo on August 29, 2017. BACKGROUND: The projects listed in the adopted TIP are based upon available information at the time relative to available funds and how those funds could be utilized for transportation projects. Since the February 28, 2017 Amendment #1 to the 2017 TIP, the City has received award letters for two separate grant opportunities: 1) Wellesley Avenue Sidewalk Project from McDonald to Evergreen funded by WSDOT's SRTS program, and 2) Citywide Signal Backplate project funded by the Federal Highway Safety Improvement Program's Innovative Safety Program. These projects must be amended into the City's TIP prior to spending City Real Estate Excise Tax (REET) funds. The Department of Commerce (DOC) requires a 60 -day notice for an amendment to the adopted TIP. This notice was received by DOC on July 7, 2017. The required public hearing and proposed resolution to amend the adopted 2017 TIP can occur after the 60 -day notice period. OPTIONS: Conduct Public Hearing RECOMMENDED ACTION OR MOTION: Conduct Public Hearing BUDGET/FINANCIAL IMPACTS: The project costs shown in the draft Amendment #2 to the 2017 TIP are based on the award funding letters received from WSDOT. There are sufficient capital project funds to meet the local match requirements for these projects. STAFF CONTACT: Adam Jackson, PE, Planning & Grants Engineer Mike Basinger, AICP, Economic Development Manger ATTACHMENTS: Draft 2017 Amended TIP City of Spokane Valley Department of Public Works Adopted 2017 Transportation Improvement Program (Amended by Resolution 17-006 on 2/28/17) Proj. # 1 0226 2 0253 0254 0255 0257 0256 0240 0235 3 0251 4 0141 5 0237 6 0259 7 0252 8 0250 9 0249 10 0248 11 0143 12 0223 13 0227 14 0123 15 0258 16 17 18 0222 19 0239 20 0166 21 0201 22 0155 Project Appleway Preservation 2017 Street Preservation Project Mission Preservation Mission Preservation (PE) Indiana Preservation University Preservation (PE) University Preservation (PE) Saltese NB Sullivan Overlay Argonne Reconstruction PCC (PE) Euclid Reconstruct Sullivan/Euclid Concrete Intersection (RW/CN) Appleway Trail North Sullivan ITS Project Argonne Preservation 9th Ave Sidewalk Sullivan/Wellesley Intersection Improvement Sprague Preservation Barker Road/BNSF Grade Separation Pines (SR27)/BNSF Grade Separation Appleway Shared Use Path Mission Ave Improvement Project 32nd Ave Sidewalk 2016 - Citywide Signal Backplates 8th Ave SidewalkF Citywide Reflective Signal Backplates (PE/CN) Bowdish Sidewalk - 8th to 12th Pines (SR-27)/Grace Intersection Safety Project ITS Will Project (CN) Sullivan West Bridge From Park Various locations Pines McDonald Mirabeau Pkwy 16th 24th Houk Spokane Rvr Br Indiana Ave Flora Sullivan @ Sullivan 1-90 Broadway Raymond Sullivan @ Sullivan Barker @ Pines (SR27) Pines (SR27) Flora SR27 Various locations Dickey Various locations 12th Pines (SR 27) @ Various locations Sullivan Primary To Source Dishman Mica City McDonald City Evergreen City Evergreen City 24th City Dishman Mica City 24th City Flora Pit Road City Montgomery STP Barker City Euclid STP(U)/TIB Corbin RCO/COM Trent CMAQ Indiana STP(U) University FTA Wellesley CMAQ Corbin STP(U) BNSF RR Other FED BNSF RR City Evergreen STP(U)/TA Barker STP(U) Evergreen TIB HSIP Thierman CDBG HSIP 8th TIB Grace Ave HSIP CMAQ @Spokane River BR City Total 2017 Amount Project Costs $4,000 $30,000 $770,000 $770,000 $67,000 $67,000 $950,000 $950,000 $55,000 $55,000 $50,000 $50,000 $900,000 $900,000 $54,500 $54,500 $63,280 $468,750 $2,000,000 $2,000,000 $300,414 $2,173,488 $313,797 $2,088,877 $27,750 $205,500 $10,000 $70,000 $45,896 $229,477 $27,000 $198,000 $36,000 $268,000 $0 $720,000 $1,200,000 $1,200,000 $266,747 $1,995,191 $112,000 $773,200 $11,325 $56,627 $0 $123,830 $31,956 $485,851 $900 $81,000 $219,699 $473,060 $172,815 $573,486 $47,000 $323,000 $140,000 $1,385,500 Funded Projects $7,813,799 $18,300,587 Planned Projects $63,280 $468,750 Total All Projects $ 7,877,079 $ 18,769,337 City of Spokane Valley Department of Public Works AMENDED 2017 Transportation Improvement Program DRAFT Resolution 17-016, September 12, 2017 Proj. # Project 1 0226 Appleway Preservation 2 2017 Street Preservation Project 0253 Mission Preservation 0254 Mission Preservation (PE) 0255 Indiana Preservation 0257 University Preservation (PE) 0256 University Preservation (PE) 0240 Saltese 0235 NB Sullivan Overlay Argonne Reconstruction PCC (PE) 3 0251 Euclid Reconstruct 4 0141 Sullivan/Euclid Concrete Intersection (RW/CN) 5 0237 Appleway Trail 6 0259 North Sullivan ITS Project 7 0252 Argonne Preservation 8 0250 9th Ave Sidewalk 9 0249 Sullivan/Wellesley Intersection Improvement 10 0248 Sprague Preservation 11 0143 Barker Road/BNSF Grade Separation 12 0223 Pines (SR27)/BNSF Grade Separation 13 0227 Appleway Shared Use Path 14 0123 Mission Ave Improvement Project 15 0258 32nd Ave Sidewalk 16 2016 - Citywide Signal Backplates 17 8th Ave Sidewalk 18 0222 Citywide Reflective Signal Backplates (PE/CN) 19 0239 Bowdish Sidewalk - 8th to 12th 20 0166 Pines (SR-27)/Grace Intersection Safety Project 21 0201 ITS Infill Project (CN) 22 0155 Sullivan West Bridge 23 Wellesley Sidewalk Project 24 263 Citywide Signal Backplates Funded Projects Added Projects Planned Projects From Park Various locations Pines McDonald Mirabeau Pkwy 16th 24th Houk Spokane Rvr Br Indiana Ave Flora Sullivan @ Sullivan 1-90 Broadway Raymond Sullivan @ Sullivan Barker @ Pines (SR27) Pines (SR27) Flora SR27 Various locations Dickey Various locations 12th Pines (SR 27) @ Various locations Sullivan McDonald Various Locations Primary To Source Dishman Mica City McDonald City Evergreen City Evergreen City 24th City Dishman Mica City 24th City Flora Pit Road City Montgomery STP Barker City Euclid STP(U)/TIB Corbin RCO/COM Trent CMAQ Indiana STP(U) University FTA Wellesley CMAQ Corbin STP(U) BNSF RR Other FED BNSF RR City Evergreen STP(U)/TA Barker STP(U) Evergreen TIB HSIP Thierman CDBG HSIP 8th TIB Grace Ave HSIP CMAQ @Spokane River BR Evergreen SRTS HSIP City Amount $4,000 $770,000 $67,000 $950,000 $55,000 $50,000 $900,000 $54,500 $63,280 $2,000,000 $300,414 $313,797 $27,750 $10,000 $45,896 $27,000 $36,000 $0 $1,200,000 $266,747 $112,000 $11,325 $0 $31,956 $900 $219,699 $172,815 $47,000 $140,000 $ 44,700 $ 1,032 Total 2017 Project Costs $30,000 $770,000 $67,000 $950,000 $55,000 $50,000 $900,000 $54,500 $468,750 $2,000,000 $2,173,488 $2,088,877 $205,500 $70,000 $229,477 $198,000 $268,000 $720,000 $1,200,000 $1,995,191 $773,200 $56,627 $123,830 $485,851 $81,000 $473,060 $573,486 $323,000 $1,385,500 $ 447,000 $ 123,830 Total Project Costs $7,922,811 $19,340,167 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances, and are not intended by the City to be relied upon by property owners or developers in making development decisions. a H E co 0 a w E > cD > v O . E Ya C 0 0 0 Cr) c a ° CD E o aas 1— r, ti O N a) W ) Glossary & Abbreviations 0) c a) a) c co c W c co 0 •c9 ti O L - L U N.cm o �dEU co co 4. O 0 c) ) a) . . 0 a a) L 0 a c c LL a) Construction T u) E a) (1)u) E aa) o (-7)C (.00 o U 0 c c O -t (n 0 o Q U U (1) c - 0) i 4. a) O 0 +-' c d 2 ". -W 0_ ( c U E E oO o mQ- 0) 4N L : O O _ dQ a) ; LL 0 L L E w a5a) Q ns oma (7 Q U O a) 73 0 c (- () c a) �L�0)-� -o>,Ec�> oa000�a E 0) 0 a c a) c O a) cn >, E a) o a3 >,cn < >, -. L = c 2 °O 1- L a) 0) a) u - (u- . U 0 c c "E o co co co a) -o -t U O cn ? 12 Q O E oO c aa)) U 12 m 12 o 0) oma. Toa) 0� (n () d ° co U O 73 L 0 c> O Q' L D(B C O 0 Q L Q (>acuc00 LL Li .� 60 cO U Q Q .g cn f >, `t L a) 2<m H CB 5 0 ro >,I— iii co< >�cnQaW 50g Qd � -0�0 a)=�1—coW�.Uc1-1—amc1) v) m0000OLLLLLLIOCOOCcnWWWHi— a i3 c LL O) c D c LL O d U) O a) L H -d a) a) .. 0 c (1) w CIS 73d cn a) a) -o -o > cc(a LL LL ) Ua (1) (1) /O^ 0 LL ) �a Meeting Date: CITY OF SPOKANE VALLEY Request for Council Action 9-12-17 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Proposed Resolution 17-016 Amending 2017 Transportation Improvement Program (TIP) GOVERNING LEGISLATION: RCW 35.77.010 PREVIOUS COUNCIL ACTION TAKEN: Council adopted the 2017-2022 Six Year TIP on June 28, 2016, Resolution #16-009; Council passed a motion authorizing staff to apply for WSDOT's Call for Projects under the Safe Routes to School (SRTS) program on April 12, 2016; Council passed a motion to authorize staff to apply for WSDOT's Call for Projects under the Innovative Safety program on July 12, 2016; on February 28, 2017, Council adopted Resolution 17-006 which amended the 2017 TIP, Informational Memo on August 29, 2017. BACKGROUND: The projects listed in the adopted TIP are based upon available information at the time relative to available funds and how those funds could be utilized for transportation projects. Since the February 28, 2017 Amendment #1 to the 2017 TIP, the City has received award letters for two separate grant opportunities: 1) Wellesley Avenue Sidewalk Project from McDonald to Evergreen funded by WSDOT's SRTS program, and 2) Citywide Signal Backplate project funded by the Federal Highway Safety Improvement Program's Innovative Safety Program. These projects must be amended into the City's TIP prior to spending City Real Estate Excise Tax (REET) funds. The Department of Commerce (DOC) requires a 60 -day notice for an amendment to the adopted TIP. This notice was received by DOC on July 7, 2017. The required public hearing and proposed resolution to amend the adopted 2017 TIP can occur after the 60 -day notice period. OPTIONS: 1) Adopt the proposed Amended 2017 TIP with or without additional changes; or 2) take further action deemed appropriate. RECOMMENDED ACTION OR MOTION: Move to Approve Resolution 17-016, adopting the 2017 amended TIP. BUDGET/FINANCIAL IMPACTS: The project costs shown in the draft Amendment #2 to the 2017 TIP are based on the award funding letters received from WSDOT. There are sufficient capital project funds to meet the local match requirements for these projects. STAFF CONTACT: Adam Jackson, PE, Planning & Grants Engineer Mike Basinger, AICP, Economic Development Manger ATTACHMENTS: Resolution 17-106, Draft 2017 Amended TIP DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 17-016 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, AMENDING THE 2017 TRANSPORTATION IMPROVEMENT PROGRAM FOR THE CITY OF SPOKANE VALLEY, AND OTHER MATTERS RELATING THERETO. WHEREAS, the Spokane Valley City Council Adopted the 2017-2022 Six Year Transportation Improvement Program (TIP) on June 28, 2016, pursuant to Resolution #16-009, and Amended the 2017 TIP on February 28, 2017, pursuant to Resolution #17-006, with such program acting as a guide for the coordinated development of the City's transportation system; and WHEREAS, pursuant to RCW 35.77.010, the City's TIP may be amended at any time after a public hearing; and WHEREAS, changes in certain funding sources and project schedules have occurred; and WHEREAS, the attached Amended 2017 TIP incorporates said changes for year 2017; and WHEREAS, on September 12, 2017, the City conducted a public hearing on the amendments to the 2017 TIP; and WHEREAS, the amendments to the 2017 TIP are consistent with Spokane Valley's adopted Comprehensive Plan. NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County, Washington, as follows: Section 1. The City Council hereby adopts the attached Amended 2017 TIP for the City of Spokane Valley for the purpose of guiding the design, development and construction of local and regional transportation improvements for the year 2017. Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances, and are not intended by the City to be relied upon by property owners or developers in making development decisions. Section 2. Effective Date. This Resolution shall be in full force and effect upon adoption. Adopted this 12th day of September, 2017. City of Spokane Valley ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Resolution 17-016 Amending 2017 TIP Approved as to form: Office of the City Attorney City of Spokane Valley Department of Public Works Adopted 2017 Transportation Improvement Program (Amended by Resolution 17-006 on 2/28/17) Proj. # 1 0226 2 0253 0254 0255 0257 0256 0240 0235 3 0251 4 0141 5 0237 6 0259 7 0252 8 0250 9 0249 10 0248 11 0143 12 0223 13 0227 14 0123 15 0258 16 17 18 0222 19 0239 20 0166 21 0201 22 0155 Project Appleway Preservation 2017 Street Preservation Project Mission Preservation Mission Preservation (PE) Indiana Preservation University Preservation (PE) University Preservation (PE) Saltese NB Sullivan Overlay Argonne Reconstruction PCC (PE) Euclid Reconstruct Sullivan/Euclid Concrete Intersection (RW/CN) Appleway Trail North Sullivan ITS Project Argonne Preservation 9th Ave Sidewalk Sullivan/Wellesley Intersection Improvement Sprague Preservation Barker Road/BNSF Grade Separation Pines (SR27)/BNSF Grade Separation Appleway Shared Use Path Mission Ave Improvement Project 32nd Ave Sidewalk 2016 - Citywide Signal Backplates 8th Ave SidewalkF Citywide Reflective Signal Backplates (PE/CN) Bowdish Sidewalk - 8th to 12th Pines (SR-27)/Grace Intersection Safety Project ITS Will Project (CN) Sullivan West Bridge From Park Various locations Pines McDonald Mirabeau Pkwy 16th 24th Houk Spokane Rvr Br Indiana Ave Flora Sullivan @ Sullivan 1-90 Broadway Raymond Sullivan @ Sullivan Barker @ Pines (SR27) Pines (SR27) Flora SR27 Various locations Dickey Various locations 12th Pines (SR 27) @ Various locations Sullivan Primary To Source Dishman Mica City McDonald City Evergreen City Evergreen City 24th City Dishman Mica City 24th City Flora Pit Road City Montgomery STP Barker City Euclid STP(U)/TIB Corbin RCO/COM Trent CMAQ Indiana STP(U) University FTA Wellesley CMAQ Corbin STP(U) BNSF RR Other FED BNSF RR City Evergreen STP(U)/TA Barker STP(U) Evergreen TIB HSIP Thierman CDBG HSIP 8th TIB Grace Ave HSIP CMAQ @Spokane River BR City Total 2017 Amount Project Costs $4,000 $30,000 $770,000 $770,000 $67,000 $67,000 $950,000 $950,000 $55,000 $55,000 $50,000 $50,000 $900,000 $900,000 $54,500 $54,500 $63,280 $468,750 $2,000,000 $2,000,000 $300,414 $2,173,488 $313,797 $2,088,877 $27,750 $205,500 $10,000 $70,000 $45,896 $229,477 $27,000 $198,000 $36,000 $268,000 $0 $720,000 $1,200,000 $1,200,000 $266,747 $1,995,191 $112,000 $773,200 $11,325 $56,627 $0 $123,830 $31,956 $485,851 $900 $81,000 $219,699 $473,060 $172,815 $573,486 $47,000 $323,000 $140,000 $1,385,500 Funded Projects $7,813,799 $18,300,587 Planned Projects $63,280 $468,750 Total All Projects $ 7,877,079 $ 18,769,337 City of Spokane Valley Department of Public Works AMENDED 2017 Transportation Improvement Program Resolution 17-016, September 12, 2017 Proj. # Project 1 0226 Appleway Preservation 2 2017 Street Preservation Project 0253 Mission Preservation 0254 Mission Preservation (PE) 0255 Indiana Preservation 0257 University Preservation (PE) 0256 University Preservation (PE) 0240 Saltese 0235 NB Sullivan Overlay Argonne Reconstruction PCC (PE) 3 0251 Euclid Reconstruct 4 0141 Sullivan/Euclid Concrete Intersection (RW/CN) 5 0237 Appleway Trail 6 0259 North Sullivan ITS Project 7 0252 Argonne Preservation 8 0250 9th Ave Sidewalk 9 0249 Sullivan/Wellesley Intersection Improvement 10 0248 Sprague Preservation 11 0143 Barker Road/BNSF Grade Separation 12 0223 Pines (SR27)/BNSF Grade Separation 13 0227 Appleway Shared Use Path 14 0123 Mission Ave Improvement Project 15 0258 32nd Ave Sidewalk 16 2016 - Citywide Signal Backplates 17 8th Ave Sidewalk 18 0222 Citywide Reflective Signal Backplates (PE/CN) 19 0239 Bowdish Sidewalk - 8th to 12th 20 0166 Pines (SR-27)/Grace Intersection Safety Project 21 0201 ITS Infill Project (CN) 22 0155 Sullivan West Bridge 23 Wellesley Sidewalk Project 24 263 Citywide Signal Backplates Funded Projects Added Projects Planned Projects From Park Various locations Pines McDonald Mirabeau Pkwy 16th 24th Houk Spokane Rvr Br Indiana Ave Flora Sullivan @ Sullivan 1-90 Broadway Raymond Sullivan @ Sullivan Barker @ Pines (SR27) Pines (SR27) Flora SR27 Various locations Dickey Various locations 12th Pines (SR 27) @ Various locations Sullivan McDonald Various Locations Primary To Source Dishman Mica City McDonald City Evergreen City Evergreen City 24th City Dishman Mica City 24th City Flora Pit Road City Montgomery STP Barker City Euclid STP(U)/TIB Corbin RCO/COM Trent CMAQ Indiana STP(U) University FTA Wellesley CMAQ Corbin STP(U) BNSF RR Other FED BNSF RR City Evergreen STP(U)/TA Barker STP(U) Evergreen TIB HSIP Thierman CDBG HSIP 8th TIB Grace Ave HSIP CMAQ @Spokane River BR Evergreen SRTS HSIP City Amount $4,000 $770,000 $67,000 $950,000 $55,000 $50,000 $900,000 $54,500 $63,280 $2,000,000 $300,414 $313,797 $27,750 $10,000 $45,896 $27,000 $36,000 $0 $1,200,000 $266,747 $112,000 $11,325 $0 $31,956 $900 $219,699 $172,815 $47,000 $140,000 $ 44,700 $ 1,032 Total 2017 Project Costs $30,000 $770,000 $67,000 $950,000 $55,000 $50,000 $900,000 $54,500 $468,750 $2,000,000 $2,173,488 $2,088,877 $205,500 $70,000 $229,477 $198,000 $268,000 $720,000 $1,200,000 $1,995,191 $773,200 $56,627 $123,830 $485,851 $81,000 $473,060 $573,486 $323,000 $1,385,500 $ 447,000 $ 123,830 Total Project Costs $7,922,811 $19,340,167 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances, and are not intended by the City to be relied upon by property owners or developers in making development decisions. CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 12, 2017 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Janitorial Services Contract for City Hall, Police Precinct, and Maintenance Shop PREVIOUS COUNCIL ACTION TAKEN: None. BACKGROUND: The City is currently moving into its new City Hall. Since this will be the first City Hall owned by the City, it will require the City to provide janitorial services. Staff used this opportunity to look at the existing janitorial services provided at its other facilities to see if it could achieve cost savings by combining services for one or more of the facilities. Staff undertook an RFP process to solicit proposals for janitorial services for one or more of the four City -owned facilities: new City Hall, CenterPlace, the Police Precinct, and the City's Street and Stormwater Maintenance Shop. As part of the RFP, the City reserved the right to award the contract to a service provider for one or more of the facilities. Current Janitorial Services Janitorial services are currently provided for each of the facilities as follows: Current City Hall — Currently included with our lease. CenterPlace — Contract with ISS at $94,195.20, annually. Expires April 30, 2019. Police Precinct — Contract with Argus Janitorial at $31,399.44 annually. Expires December 31, 2020. Maintenance Shop — Services provided by Cintas at approximately $5,320 annually. Terminable at will. Proposals Received The City received responses from five proponents. Four provided responses for all four facilities and one provided a response just for CenterPlace. The responses were as follows: Annual Proposal amount for 12 -month cycle: City Hall Precinct CenterPlace Shop Total ABM Argus Uniserve Clearview Clearview (1) ISS $80,419.08 $29,283.48 $100,883.28 $2,871.48 $76,944.72 $31,399.44 $110,086.20 $1,041.24 $100,603.20 $33,721.56 $140,503.20 $12,285.00 $9,792.00 $3,916.80 $14,688.00 $544.00 $117,504.00 $47,001.60 $176,256.00 $6,528.00 $112,540.73 $213,457.32 $219,471.60 $287,112.96 $28,940.80 $347,289.60 Extra(2) None None $22.98/hr. $35.00/hr. $22.05/hr. 1. Clearview's proposal appeared to be based upon a monthly amount, rather than a 12 -month cycle. Staff have calculated an annual amount by multiplying Clearview's amounts by 12. 2. Hourly wage rate for set-ups, take downs, or additional work at CenterPlace. Page 11 Recommendation Based on the responses, staff recommends that the City award a contract to Argus Janitorial to provide services at the new City Hall, Police Precinct, and Maintenance Shop. Staff recommends keeping its current contract with ISS for CenterPlace. The current contract with ISS is a lower cost than any of the responses. Further the City has had a good history of service from ISS and the current contract runs until April 30, 2019. Without CenterPlace, Argus Janitorial then has the lowest proposal for the remaining three facilities. Argus provides current services at the Police Precinct and the City has had a good history of service from them. Further, they have experience in large government facilities since they provide services to Spokane County. Copies of all proposals are available for review in the City Clerk's office. The proposed contract will be for three years and will terminate on December 31, 2020. The City will have three one-year renewal options at its discretion. The total amount for the contract with Argus Janitorial would be $109,385.40, with $76,944.72 for City Hall, $31,399.44 for the Police Precinct, and $1,041.24 for the Maintenance Shop. If approved by City Council, upon execution of the new contract with Argus, the City will terminate the existing contract with Argus for the Police Precinct since such services would be provided under the new contract. OPTIONS: Move to authorize the City Manager to finalize and execute the contract with Argus Janitorial, or take other action deemed appropriate. RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager or designee to finalize and execute the Janitorial Services Agreement with Argus Integrated Services, LLC. BUDGET/FINANCIAL IMPACTS: $109,385.40 annually. STAFF CONTACT: Mike Stone, Parks and Recreation Director; Erik Lamb, Deputy City Attorney ATTACHMENTS: Proposed Contract with Argus Janitorial. Page 1 2 JANITORIAL SERVICES AGREEMENT Argus Integrated Services, LLC dba Argus Janitorial THIS AGREEMENT is made by and between the City of Spokane Valley, a code City of the State of Washington, hereinafter "City" and Argus Integrated Services, LLC dba Argus Janitorial, hereinafter "Contractor," jointly referred to as "Parties." IN CONSIDERATION of the terms and conditions contained herein, the Parties agree as follows: 1. Work to Be Performed. Contractor shall provide all labor, services, and material to satisfactorily complete the Scope of Services, attached as Exhibit A. A. Administration. The City Manager or designee shall administer and be the primary contact for Contractor. Prior to commencement of work, Contractor shall contact the City Manager or designee to review the Scope of Services, schedule, and date of completion. Upon notice from the City Manager or designee, Contractor shall commence work, perform the requested tasks in the Scope of Services, stop work, and promptly cure any failure in performance under this Agreement. B. Representations. City has relied upon the qualifications of Contractor in entering into this Agreement. By execution of this Agreement, Contractor represents it possesses the ability, skill, and resources necessary to perform the work and is familiar with all current laws, rules, and regulations which reasonably relate to the Scope of Services. No substitutions of agreed-upon personnel shall be made without the prior written consent of City. Contractor represents that the compensation as stated in paragraph 3 is adequate and sufficient for the timely provision of all professional services required to complete the Scope of Services under this Agreement. Contractor shall be responsible for the technical accuracy of its services and documents resulting therefrom, and City shall not be responsible for discovering deficiencies therein. Contractor shall correct such deficiencies without additional compensation except to the extent such action is directly attributable to deficiencies in City -furnished information. C. Standard of Care. Contractor shall exercise the degree of skill and diligence normally employed by professional contractors engaged in the same profession, and performing the same or similar services at the time such services are performed. D. Modifications. City may modify this Agreement and order changes in the work whenever necessary or advisable. Contractor shall accept modifications when ordered in writing by the City Manager or designee, so long as the additional work is within the scope of Contractor's area of practice. Compensation for such modifications or changes shall be as mutually agreed between the Parties. Contractor shall make such revisions in the work as are necessary to correct errors or omissions appearing therein when required to do so by City without additional compensation. 2. Term of Contract. This Agreement shall be in full force and effect upon execution and shall remain in effect until December 31, 2020. After successful completion of the term, the City and Contractor may enter into up to three additional and sequential one-year renewals which may be exercised by the City Manager or designee without further City Council approval. Agreement for Janitorial Services Page 1 of 38 Either Party may terminate this Agreement after providing the other Party with at least 90 days' prior notice. In the event of termination without breach, City shall pay Contractor for all work previously authorized and satisfactorily performed prior to the termination date. 3. Compensation. City agrees to pay Contractor the total annual sum of $109,385.40, which includes Washington State Sales Tax if any is applicable, as full compensation for everything done under this Agreement, as such Work is further detailed in Exhibit A. The total sum consists of the payments detailed below for each location and is based on the proposal submitted by Contractor. Contractor shall not perform any extra, further, or additional services for which it will request additional compensation from City without a prior written agreement for such services and payment therefore. Changes in the amount in future years, if any, shall be justified and mutually agreed to by the City and Contractor. Location Amount for 12 -month maintenance cycle Spokane Valley City Hall $76,944.72 Spokane Valley Police Precinct $31,399.44 Spokane Valley Street Maintenance & Stormwater Facility $1,041.24 4. Payment. Contractor shall be paid monthly in an amount that represents one -twelfth of the yearly annual Agreement amount upon presentation of an invoice to City. Applications for payment shall be sent to the City Finance Department at the below -stated address no later than the fifth day of each month. City reserves the right to withhold payment under this Agreement for that portion of the work (if any) which is determined in the reasonable judgment of the City Manager or designee to be noncompliant with the Scope of Services, City standards, City Code, and federal or state standards. 5. Notice. Notices other than applications for payment shall be given in writing as follows: TO THE CITY: TO THE CONTRACTOR: Name: Christine Bainbridge, City Clerk Phone: (509) 921-1000 Address: 10210 East Sprague Avenue Spokane Valley, WA 99206 Name: Argus Integrated Services LLC, dba Argus Janitorial Phone: (509) 536-8854 Address: PO Box 13202 Spokane Valley, WA 99213 6. Applicable Laws and Standards. The Parties, in the performance of this Agreement, agree to comply with all applicable federal, state, and local laws and regulations. Contractor warrants that its designs, construction documents, and services shall conform to all federal, state, and local statutes and regulations. 7. Certification Regarding Debarment, Suspension, and Other Responsibility Matters — Primary Covered Transactions. A. By executing this Agreement, the Contractor certifies to the best of its knowledge and belief that it and its principals: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; 2. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or Agreement for Janitorial Services Page 2 of 38 local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (A)(2) of this certification; and 4. Have not within a three-year period preceding this application/proposal had one or more public transactions (federal, state, or local) terminated for cause or default. B. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this Agreement. 8. Prevailing Wages on Public Works. Contractor, any subcontractor, or other person doing work under this Agreement, shall comply with the requirements of chapter 39.12 RCW, and shall pay each employee an amount not less than the Prevailing Rate of Wage, as specified by the Industrial Statistician of the Washington State Department of Labor and Industries ("L&I"). If employing labor in a class not shown, Contractor shall request a determination of the correct wage rate for the class and locality from the Industrial Statistician. Contractor shall provide a copy of any such determinations to City. Before commencing, during, and upon completion of the work, Contractor shall file all forms and pay all fees required by L&I and shall indemnify and hold City harmless from any claims related to its failure to comply with chapter 39.12 RCW. The following information is provided pursuant to RCW 39.12.030: A. State of Washington prevailing wage rates applicable to this public works project, published by L&I, are located at the L&I website address: https://fortress.wa.gov/lni/wagelookup/prvWagelookup.aspx B. This Project is located in Spokane County. C. The effective prevailing wage date is the same date as the bid due date as referenced in the original request for bids and as may be revised by addenda. A copy of the applicable prevailing wage rates is also available for viewing at the City located at 10210 East Sprague, Spokane Valley, WA 99206. Upon request, City will mail a hard copy of the applicable prevailing wages for this project. 9. Relationship of the Parties. It is understood and agreed that Contractor shall be an independent contractor and not the agent or employee of City, that City is interested in only the results to be achieved, and that the right to control the particular manner, method, and means in which the services are performed is solely within the discretion of Contractor. Any and all employees who provide services to City under this Agreement shall be deemed employees solely of Contractor. The Contractor shall be solely responsible for the conduct and actions of all its employees under this Agreement and any liability that may attach thereto. 10. Ownership of Documents. All drawings, plans, specifications, and other related documents prepared by Contractor under this Agreement are and shall be the property of City, and may be subject to disclosure Agreement for Janitorial Services Page 3 of 38 pursuant to chapter 42.56 RCW or other applicable public record laws. The written, graphic, mapped, photographic, or visual documents prepared by Contractor under this Agreement shall, unless otherwise provided, be deemed the property of City. City shall be permitted to retain these documents, including reproducible camera-ready originals of reports, reproduction quality mylars of maps, and copies in the form of computer files, for the City's use. City shall have unrestricted authority to publish, disclose, distribute, and otherwise use, in whole or in part, any reports, data, drawings, images, or other material prepared under this Agreement, provided that Contractor shall have no liability for the use of Contractor's work product outside of the scope of its intended purpose. 11. Records. The City or State Auditor or any of their representatives shall have full access to and the right to examine during normal business hours all of Contractor's records with respect to all matters covered in this Agreement. Such representatives shall be permitted to audit, examine, make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, and record of matters covered by this Agreement for a period of three years from the date final payment is made hereunder. 12. Contractor to Be Licensed and Bonded. Contractor shall be duly licensed, registered, and bonded by the State of Washington at all times this Agreement is in effect. 13. Contractor to Provide Performance Bond. Contractor shall provide a performance bond in the full amount of the Agreement on the City's bond forms. 14. Insurance. Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by Contractor, its agents, representatives, employees, or subcontractors. A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types described below: 1. Automobile liability insurance covering all owned, non -owned, hired, and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. 2. Commercial general liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop -gap independent contractors and personal injury, and advertising injury. City shall be named as an additional insured under Contractor's commercial general liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO CG 20 26. 3. Workers' compensation coverage as required by the industrial insurance laws of the State of Washington. 4. Professional liability insurance appropriate to Contractor's profession. B. Minimum Amounts of Insurance. Contractor shall maintain the following insurance limits: 1. Automobile liability insurance with a minimum combined single limit for bodily injury and property damage of no less than $1,000,000 per accident. 2. Commercial general liability insurance shall be written with limits no less than $1,000,000 for each occurrence, and $2,000,000 for general aggregate. Agreement for Janitorial Services Page 4 of 38 3. Professional liability insurance shall be written with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. C. Other Insurance Provisions. The policies are to contain, or be endorsed to contain, the following provisions for automobile liability, professional liability, and commercial general liability insurance: 1. Contractor's insurance coverage shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by City shall be in excess of Contractor's insurance and shall not contribute with it. 2. Contractor shall fax or send electronically in .pdf format a copy of insurer's cancellation notice within two business days of receipt by Contractor. 3. If Contractor maintains higher insurance limits than the minimums shown above, City shall be insured for the full available limits of commercial general and excess or umbrella liability maintained by Contractor, irrespective of whether such limits maintained by Contractor are greater than those required by this Agreement or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by Contractor. 4. Failure on the part of Contractor to maintain the insurance as required shall constitute a material breach of the Agreement, upon which the City may, after giving at least five business days' notice to Contractor to correct the breach, immediately terminate the Agreement, or at its sole discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to City on demand, or at the sole discretion of the City, offset against funds due Contractor from the City. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Evidence of Coverage. As evidence of the insurance coverages required by this Agreement, Contractor shall furnish acceptable insurance certificates to the City Clerk at the time Contractor returns the signed Agreement, which shall be Exhibit C. The certificate shall specify all of the parties who are additional insureds, and shall include applicable policy endorsements, and the deduction or retention level. Insuring companies or entities are subject to City acceptance. If requested, complete copies of insurance policies shall be provided to City. Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions, and/or self-insurance. 15. Indemnification and Hold Harmless. Contractor shall, at its sole expense, defend, indemnify, and hold harmless City and its officers, agents, and employees, from any and all claims, actions, suits, liability, loss, costs, attorney's fees, costs of litigation, expenses, injuries, and damages of any nature whatsoever relating to or arising out of the wrongful or negligent acts, errors, or omissions in the services provided by Contractor, Contractor's agents, subcontractors, subconsultants, and employees to the fullest extent permitted by law, subject only to the limitations provided below. Contractor's duty to defend, indemnify, and hold City harmless shall not apply to liability for damages arising out of such services caused by or resulting from the sole negligence of City or City's agents or employees pursuant to RCW 4.24.115. Agreement for Janitorial Services Page 5 of 38 Contractor's duty to defend, indemnify, and hold City harmless against liability for damages arising out of such services caused by the concurrent negligence of (a) City or City's agents or employees, and (b) Contractor, Contractor's agents, subcontractors, subconsultants, and employees shall apply only to the extent of the negligence of Contractor, Contractor's agents, subcontractors, subconsultants, and employees. Contractor's duty to defend, indemnify, and hold City harmless shall include, as to all claims, demands, losses, and liability to which it applies, City's personnel -related costs, reasonable attorneys' fees, the reasonable value of any services rendered by the office of the City Attorney, outside contractor costs, court costs, fees for collection, and all other claim -related expenses. Contractor specifically and expressly waives any immunity that may be granted it under the Washington State Industrial Insurance Act, Title 51 RCW. These indemnification obligations shall not be limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable to or for any third party under workers' compensation acts, disability benefit acts, or other employee benefits acts. Provided, that Contractor's waiver of immunity under this provision extends only to claims against Contractor by City, and does not include, or extend to, any claims by Contractor's employees directly against Contractor. Contractor hereby certifies that this indemnification provision was mutually negotiated. 16. Waiver. No officer, employee, agent, or other individual acting on behalf of either Party has the power, right, or authority to waive any of the conditions or provisions of this Agreement. A waiver in one instance shall not be held to be a waiver of any other subsequent breach or nonperformance. All remedies afforded in this Agreement or by law shall be taken and construed as cumulative and in addition to every other remedy provided herein or by law. Failure of either Party to enforce at any time any of the provisions of this Agreement or to require at any time performance by the other Party of any provision hereof shall in no way be construed to be a waiver of such provisions nor shall it affect the validity of this Agreement or any part thereof. 17. Assignment and Delegation. Neither Party shall assign, transfer, or delegate any or all of the responsibilities of this Agreement or the benefits received hereunder without prior written consent of the other Party. 18. Subcontracts. Except as otherwise provided herein, Contractor shall not enter into subcontracts for any of the work contemplated under this Agreement without obtaining prior written approval of City. 19. Confidentiality. Contractor may, from time -to -time, receive information which is deemed by City to be confidential. Contractor shall not disclose such information without the prior express written consent of City or upon order of a court of competent jurisdiction. 20. Jurisdiction and Venue. This Agreement is entered into in Spokane County, Washington. Disputes between City and Contractor shall be resolved in the Superior Court of the State of Washington in Spokane County. Notwithstanding the foregoing, Contractor agrees that it may, at City's request, be joined as a party in any arbitration proceeding between City and any third party that includes a claim or claims that arise out of, or that are related to Contractor' s services under this Agreement. Contractor further agrees that the Arbitrator(s)' decision therein shall be final and binding on Contractor and that judgment may be entered upon it in any court having jurisdiction thereof. 21. Cost and Attorney's Fees. The prevailing party in any litigation or arbitration arising out of this Agreement shall be entitled to its attorney' s fees and costs of such litigation (including expert witness fees). 22. Entire Agreement. This written Agreement constitutes the entire and complete agreement between the Agreement for Janitorial Services Page 6 of 38 Parties and supersedes any prior oral or written agreements. This Agreement may not be changed, modified, or altered except in writing signed by the Parties hereto. 23. Anti -kickback. No officer or employee of City, having the power or duty to perform an official act or action related to this Agreement shall have or acquire any interest in this Agreement, or have solicited, accepted, or granted a present or future gift, favor, service, or other thing of value from any person with an interest in this Agreement. 24. Business Registration. Contractor shall register with the City as a business prior to commencement of work under this Agreement if it has not already done so. 25. Severabilitv. If any section, sentence, clause, or phrase of this Agreement should be held to be invalid for any reason by a court of competent jurisdiction, such invalidity shall not affect the validity of any other section, sentence, clause, or phrase of this Agreement. 26. Exhibits. Exhibits attached and incorporated into this Agreement are: A. Scope of Services and Fees A-1: General Terms A-2: Spokane Valley City Hall A-3: Spokane Valley Police Precinct A-4: Spokane Valley Street Maintenance and Stormwater Facility B. Insurance Certificates C. Copy of Performance Bond Form The Parties have executed this Agreement this _ day of September, 2017. CITY OF SPOKANE VALLEY Contractor: Mark Calhoun, City Manager By: Its: Authorized Representative ATTEST: Christine Bainbridge, City Clerk: APPROVED AS TO FORM: Office of the City Attorney Agreement for Janitorial Services Page 7 of 38 Exhibit A-1 City of Spokane Valley Janitorial Services — General Terms SAFETY: The Contractor shall comply with all applicable laws, ordinances, rules, and regulations of any public authority for the safety of persons and property, including requirements of the Washington Industrial Safety and Health Administration (WISHA) pursuant to chapter 296-24 WAC. A. The Contractor shall certify that all employees and representatives are trained to recognize and understand the Universal Safety Symbols. The Contractor's supervisor shall be fluent in the English language, and the language of the janitors. B. Employees and representatives of the Contract shall be fluent in English. If fluency is in a language other than English, then the Contractor shall: 1. Provide all Material Safety Data Sheets (MSDS) in both languages. 2. All containers shall be labeled in both languages. 3. Custodial instructions and schedules shall be posted in both languages. OSHA AND WISHA GUIDELINE COMPLIANCE: A. Hazardous Chemicals. The Contractor shall comply with the required communications relating to the use of chemicals classified as hazardous that pertain to the training, safety, and equipment needed for all employees engaged in the provision of the custodial services. The Contractor shall be responsible for compliance on date of Contract acceptance. B. Material Safety Data Sheets. The Contractor shall maintain copies of MSDS for all products used prior to beginning service in any facility. The MSDS shall be organized and include an index. These MSDS shall be in compliance to the OSHA Guidelines. C. Labeling of Hazardous Materials. The Contractor shall comply with guidelines concerning the labeling of all chemical containers. D. Caution Signs. The Contractor shall use "caution signs" as required. The Contractor shall furnish these signs at no additional cost to the City. Caution signs shall be on site on Contract start date. E. Blood Pathogen Guidelines. The Contractor shall comply with the Blood-borne Pathogens guidelines as they pertain to the training, safety, and equipment needed for all employees engaged in custodial service. The Contractor shall be responsible for compliance on date of Contract acceptance. Exhibit A-1 8 Exhibit A-1 F. Bodily Fluid Spills. The Contractor shall be responsible for cleaning bodily fluid spills of a two -foot square area, or less. Immediately notify the Contract Administrator for any bodily fluid spills larger than two feet square. PROPERTY DAMAGE: The Contractor shall be responsible for repair of any damage to City or County property and restoration of any facility damage beyond normal wear and tear, caused by the Contractor's janitorial activities. Repair and restoration shall be to the satisfaction of the City. Any repair or restoration of these damages shall be performed at no cost to the City. IN PROGRESS QUARTERLY REVIEWS: A management representative of the Contractor shall attend a quarterly compliance review with the City maintenance representative. The Contract Administrator shall notify those to attend of the time and place of the meetings. QUALITY AND ACCEPTABILITY OF WORK: The Contract Administrator or City maintenance representative shall decide all questions which may arise as to the quality and acceptability of work performed under the Contract. If, in the opinion of the Contract Administrator or authorized representative, performance becomes unsatisfactory, the City shall notify the Contractor, its authorized representatives or agents. UNSATISFACTORY CLEANING PERFORMANCE: A. The Contractor shall provide, free of charge for City use, a telephone number where immediate reporting of unsatisfactory cleaning performance can be made. The Contractor shall respond, by telephone, to such reports within 60 minutes of the original notification call. B. Upon reporting of unsatisfactory cleaning performance by the City representative, the Contractor shall have two hours from such report to initiate corrective action. Note: This is not dependent on the receipt of a return call by the Contractor of the original report. C. In the event the Contractor cannot be contacted using the specified phone number or has not responded within the allotted 60 minutes to a telephone report or the Contractor has not initiated corrective action for the unsatisfactory cleaning performance within the two hour time limit after a report has been made as described above, the City has the right to immediately complete the work to its satisfaction through use of City employees at a rate equal to the employee's hourly rate plus 20% for City administrative costs, or through use of outside contractor(s) at the rate charged to the City plus 20% for City administrative costs. Such costs shall be deducted from any balances due or which may become due to the C ontractor. Exhibit A-1 9 Exhibit A-1 D. If the City should determine, at its discretion, that it is not feasible for the City to immediately correct unsatisfactory cleaning work to the City's satisfaction (as described in this section), the City may apply liquidated damages as elsewhere described and deduct that amount from any balances due or that may become due to the Contractor. EXCUSES FOR NON-PERFORMANCE: Either party shall be excused from its obligation to perform if delayed or prevented by circumstances beyond such party's control, such as acts of God, fire, explosions, riots, or strikes. SUPPLIES: The City shall furnish all toilet tissue, hand towels, paper toilet seat covers, hand soaps, sanitary napkins, and trash can bags. The Contractor shall furnish all personnel, equipment including replacement batteries for soap and paper towel dispensers, and cleaning supplies necessary to perform the scope of work. All supplies and materials shall be of a quality to conform to applicable City specifications as prescribed. The Contractor shall not use any material which the City determines would be unsuitable for the purpose or harmful to the surfaces to which applied or to any other part of the buildings, its contents, or equipment. Care to protect all staff and occupants from dangerous or obnoxious odors or products is required. All materials and supplies as approved for execution of this Contract shall be in original containers with labels securely affixed until consumed. Approval by the City does not relieve the Contractor from full responsibility and liability for using the correct equipment supplies and material. The City reserves the right to require Contractor to substitute, modify, or alter such materials, provided however, such requirements shall be reasonably exercised. STORAGE SPACE: The City shall provide limited storage space for use by the Contractor. WORK PERIOD AND SCHEDULES: Tasks and frequency shall not be changed unless done so through the execution of a change order. A. Work period: The work schedule for this Contract shall be mutually agreed upon between each of the facility managers and Contractor. This agreed upon schedule shall be reviewed on an annual basis and adjusted accordingly. Immediate corrective action is required for all emergencies which may include working outside the agreed upon work period. B. Schedules: The Contractor shall prepare and provide the Contract Administrator with a schedule(s), which shall be maintained by the Contractor, to show the status of work in progress and dates various periodic projects are scheduled and completed (such as monthly, yearly, and as requested tasks). An up-to-date copy of this schedule shall be furnished to the Exhibit A-1 10 Exhibit A-1 Contract Administrator whenever there is a change to a schedule. These schedules shall include, but not be limited to the tasks listed below. Tasks and frequency shall not be changed unless done so through the execution of a change order. 1. Carpet cleaning schedules. 2. Floor stripping and waxing or sealing schedule. 3. Schedule for tasks to be performed on a day clean -only basis. 4. Schedule for tasks to be performed on a monthly or yearly basis. 5. Schedule for as -needed tasks as determined by the Contract Administrator. STANDARD OF CLEANING SERVICES: The standard of cleaning shall be classed as "Adequate" which means that the work product elicits neither compliments nor serious criticism. Some occupants may complain from time to time. TASK STANDARDS: Services performed under this Contract shall be subject to inspection and approval by the Contract Administrator. This section outlines the minimum acceptable cleaning standards for the tasks shown in the "Cleaning Tasks and Frequency Schedule." A. Task Number: 1. Dust Mop All Uncarpeted Areas Standard - Floors and foyer entrances are clean and free of dirt streaks, dust balls, cob -webs, dirt, trash, and there is no foreign matter in corners, behind radiators, under furniture or equipment, behind doors, or on stair landings and treads. No dirt is left where sweepings were picked up. There is no dirt, trash, or foreign matter under desks, tables, chairs, or equipment. 2. Vacuum All Carpeted Areas Standard - Floors and foyer entrances are clean and free of dirt streaks, dust balls, cob -webs, dirt, trash, and there is no foreign matter in corners, behind radiators, under furniture or equipment, behind doors or on stair landings and treads. There is no dirt, trash, or foreign matter under desks, tables, chairs, or equipment. The carpet nap lies in one direction. 3. Damp Mop All Tiled Floors Standard - Floors shall have a clean and polished appearance. Exhibit A-1 11 Exhibit A-1 4. Empty All Waste Receptacles Standard - Spot cleaned as required with replacement liners installed, including recycling containers. All trash and refuse removed to designated areas. 5. Spot Clean: a. Glass Doors, Partitions, and Trim Standard - Glass surfaces are without streaks, film, deposits, and stains and have a uniformly bright appearance and adjacent surfaces have been wiped clean. b. Light Switches Standard - No fingerprints or smudges on switches or adjacent wall. c. Walls Up To a Height of 96" (8') Standard - Wall surfaces and exposed pipes and equipment have a uniformly clean appearance and are substantially free from dirt, stains, streaks, lint, cobwebs, and cleaning marks. Painted surfaces have not been unduly damaged and hard finish wainscot or glazed ceramic tile surfaces are bright, free of film streaks and deposits. d. Doors, Doorframes, Woodwork, File Cabinets, and Desks Standard - Smudges, marks, or spots have been removed without causing discoloration. e. Fire Extinguishers, Hose Cabinets, Etc. Standard - Smudges, marks, or spots have been removed without causing discoloration. f. Sashes, Ledges, and Tops of Partitions Standard - Smudges, marks, or spots have been removed without causing discoloration. 6. Dust and Clean Fan Vents and Baseboards Standard - Air vents (wall and floor) are clean. There are no heel marks or soil on baseboards. There are no oils, spots, or smudges on dusted surfaces caused by dusting tools. Cleaning has been done without causing discoloration. Exhibit A-1 12 Exhibit A-1 7 Restroom Cleaning: a. Clean and Disinfect All Toilets and Urinals Standard - Porcelain fixtures are clean, bright, disinfected, and deodorized; there is/are no dust, dirt, spots, stains, rust, green mold, incrustation, or excess moisture. Walls and floor adjacent to fixtures are free of spots, drippings, and watermarks. b. Clean and Sanitize Sinks and Fixtures Standard - Porcelain fixtures are clean, bright, disinfected, and deodorized; there is/are no dust, dirt, spots, stains, rust, green mold, incrustation, or excess moisture. Walls and floor adjacent to fixtures are free of spots, drippings, and watermarks. Bright metal has a polished appearance. Over -spray or chemicals are not on surrounding walls, floors, or fixtures. c. Clean All Mirrors Standard - Mirrors are clean and free of dirt, grime, streaks, excessive moisture, and are not cloudy. d. Sweep, Damp Mop, and Disinfect All Floors Standard - Floors are clean, disinfected, and free of dirt streaks; no dirt has been left in corners, behind radiators, under furniture, behind doors, or on stair landings and treads. e. Fill All Paper and Soap Product Dispensers Standard - Dispensers are full but not overfilled or packed so as to adversely affect their operation or cause unintended waste of their contents when used. f. Clear Blockage of All Toilets and Urinals Standard - Toilets and urinals function normally. "Normal" type blockages, not requiring the services of a plumber, have been cleared. g. Flush All Floor Drains with a Disinfectant Standard - Floor drains have been flushed with a disinfectant. h. Wash and Disinfect Restroom Walls Standard - No dirt, spots, streaks, and smudges are present. Walls have been disinfected, deodorized, and have a polished appearance. Exhibit A-1 13 Exhibit A-1 Standard - General Overall Appearance. Floors around urinals and commodes are free of odors and stains and the facility has a uniformly clean appearance throughout. Bright metal has a polished appearance. The rest of the floor area is void of visible dirt and debris including wads of gum, tar and similar substances, and is clean and free of water streaks, mop marks, string etc. and present an overall appearance of cleanliness. 8. Lunchroom Cleaning: a. Clean Mirrors and Dispensers Standard - Mirrors are clean and free of dirt, grime, streaks, excessive moisture, and are not cloudy. b. Polish All Metal Dispensers Standard - Bright metal has a polished appearance. Over -spray or chemicals are not on surrounding walls, floors, or fixtures. c. Clean and Sanitize Sinks and Fixtures Standard - Porcelain fixtures are clean, bright, disinfected, and deodorized; there is/are no dust, dirt, spots, stains, rust, green mold, incrustation, or excess moisture. Walls and floor adjacent to fixtures is free of spots, drippings, and watermarks. d. Fill all Dispensers (careful not to over -pack paper dispensers) Standard - Dispensers are full but not overfilled or packed so as to adversely affect their operation or cause unintended waste of their contents when used. e. Sweep Floors, Wipe Down Tables and Chairs Standard - All tables, counters, and shelves, chairs and chair legs, are clean of dirt and debris and free of dirt streaks. Tables have been aligned and squared to the room and the chairs have been left in proper position under the table(s). The floor is clean and free of dirt streaks; no dirt has been left in corners, behind radiators, under furniture, behind doors, or on stair landings and treads. 9. Clean Drinking Fountains Standard - Drinking fountains are clean, polished, and disinfected. Water residue has been removed from top, mouthpiece, sides, adjacent walls, and floor. There is no evidence that harsh abrasive cleaners have been used. The fixtures are free of trash, ink, coffee grounds, etc. and nozzles are free of incrustations and are free flowing. Chemical cleaners or polishes Exhibit A-1 14 Exhibit A-1 have not been allowed to touch or damage wall surfaces. 10. Rearrange Magazines and Other Literature Standard - Magazines and other reading material have been straightened into an organized and presentable manner. 11. Return Furniture to Proper Arrangement Standard - Furniture returned to proper arrangement. 12. Vacuum and Clean Door Entrance Mats Standard - Mats are clean and free of dirt streaks, dust balls, dirt, trash and there is no foreign matter in corners, stair landings, or treads. 13. Empty Paper Recycling Containers Standard - Office containers marked and designated for recyclable paper are emptied when full and the material is deposited in the containers indicated for "white paper only", as directed. 14. Clean All Light Fixtures and Ceiling Vents Standard - Light fixtures and lenses and ceiling vents are free from dirt, stains, streaks, lint, cobwebs, and cleaning marks. Cleaning has been done without causing discoloration. 15. Strip, Seal, and Wax All Tiled Floors Standard - The floor has a uniform appearance when dry with no streaking, bubbling, or yellowing and is free of all dirt, stains, deposits, debris, cleaning solution, and standing water. There is an acceptable shine. 16. Spot Wax and Polish Tiled Floors Standard — There is an acceptable shine with no streaking, bubbling, or yellowing. 17. Clean All Carpets Standard - Carpeting shall be clean, free from dust balls, dirt, and other debris. 18. Turn Off Lights when, where, and as instructed 19. Check and Secure All Locking Interior and Exterior Doors Exhibit A-1 15 Exhibit A-1 MISCELLANEOUS DUTIES: In addition to the work specified, the following additional duties shall be performed in conjunction with the cleaning operation as part of the Contract: A. Reporting of security violations, hazardous conditions, or items in need of repair such as burned out lights, leaky faucets, toilet stoppages, etc. B. Closing windows, turning off lights and fans, and securing external doors when night cleaning is finished. C. Reporting to the Contract Administrator or individual facility managers irregularities or damage in any of the areas serviced, regarding heating and ventilating equipment, lighting, furniture, vandalism, broken doors or windows, dispensing equipment in restrooms, or any other condition to be considered unsafe, that may require attention for repairs, adjustment, replacement, or correction. D. Ensuring that rooms which are locked after hours are locked after cleaning and the keys are returned to their designated office or location. E. Ensuring that no interior space, room, or suite of rooms that is normally secured after hours is left accessible and/or unattended during cleaning operations. This is a major item of interest. F. Turning in all lost and found articles to the Contract Administrator or individual facility manager or other specified office or location. G. Notifying the Contract Administrator or individual facility manager of emergency conditions such as fires, floods, excessively hot or cold room temperatures, etc. H. Securing building exterior doors as directed and keeping them secure during cleaning operations. All problems and/or complaints of a minor nature, or similar isolated incidences, may be handled directly between the Contractor's foreman and the Contract Administrator or individual facility manager. A summary of the incident and resolution shall be contained in the daily report log. J. Bodily Fluid Spills. The Contractor is responsible for cleaning bodily fluid spills of a two - foot square area, or less. Immediately notify the Contract Administrator or individual facility manager for any bodily fluid spills larger than two feet square. K. Trash Removal: 1. Trash. The Contractor shall gather all trash from containers furnished by the City or Exhibit A-1 16 Exhibit A-1 County from both inside the facility and outside and remove to areas designated by the Contract Administrator or individual facility manager. Overflow shall be taken to a location as directed. 2. Recycling of Paper. Office containers marked and designated for recyclable paper shall be emptied when full. This material shall be deposited in the containers indicated for "white paper only", as directed. DEFINITIONS -CLEANING TASKS AND FREQUENCY SCHEDULE: Annual - The 12 -month period beginning the first day of the Contract term and ending at midnight the day before one year later. As needed (A/N) - Determined by the Contract Administrator or individual facility manager. Monthly - 1/12th of a term. Once per month (monthly) - Work to be performed once per month, a minimum of three weeks apart. Once per year (yearly) - Work to be performed once per Contract term, within the first 60 days of the first day of the Contract term. Task - That work item to be performed on the day of or with the frequency specified. Term - See Annual. Three times per Contract term - Work to be performed at approximately the 30th day, 150th day and 270th day from the first day of the Contract term. Twice per Contract term - Work to be performed at approximately the 60th day and 240th day from the first day of the Contract term. Work Week - Unless otherwise specified, the normal work week shall be Monday through Friday. Year - See Term. Yearly - See Year. Exhibit A-1 17 Exhibit A-2 Scope of Work for Janitorial Services Provided for Spokane Valley City Hall Located at 10210 East Sprague Avenue Spokane Valley, WA 99206 FACILITY DESCRIPTION: The new Spokane Valley City Hall, located at 10210 East Sprague Avenue, Spokane Valley, WA 99206, is a 52,000 -square -foot, three-story secure civic building with Council Chambers for public meetings on the main floor. There is approximately 48,000 square feet to be cleaned. City Hall is open for business from 8:00 a.m. to 5:00 p.m. Monday through Friday with night meetings every Tuesday in the Council Chambers from 6:00 to 9:00 p.m. and Thursdays from 6:00 to 9:00 p.m. CLEANING TASKS AND FREQUENCY SCHEDULE: Item No. Performance Requirements Mon Tue Wed Thu Fri Sat Sun Monthly Yearly LOBBIES 1 Dust mop and damp mop uncarpeted areas X X X X X 2 Vacuum carpeted areas X X X X X 3 Spot clean soiled areas on carpets X X X X X 4 Remove trash from waste receptacles X X X X X 5 Replace liners in waste receptacles X X X X X 6 Clean interior and exterior of waste receptacles as required X X X X X 7 Vacuum and clean door mats X X X X X 8 Dust and clean furniture X X X X X 9 Return furniture to proper arrangement X X X X X 10 Spot clean woodwork and walls up to 8' high X X X X X 11 Clean lobby door glass and partition (inside and out) X X X X X 12 Dust and clean doors and door hardware (inside and out) X X X X X 13 Vacuum fabric -upholstered furniture X 14 Clean vinyl -upholstered furniture X 15 Dust woodwork and walls up to 8' high X 16 Dust and clean sashes, ledges, baseboards, and top of partitions X 17 Clean lobby windows X 18 Clean carpets 2 19 Scrub and seal tile floors 2 20 Dust and clean ceiling exhaust fan registers 2 21 Strip and seal tile floors 1 Exhibit A-2 18 Exhibit A-2 22 Turn off lights as instructed X X X X X Sat Sun Monthly Yearly 23 Check and secure exterior doors X X X X X 24 Report all complaints, mechanical defects, and unsafe conditions to management X X X X X Item No. Performance Requirements Mon Tue Wed Thu Fri Sat Sun Monthly Yearly HALLWAYS / STAIRWAYS 1 Dust mop and damp mop uncarpeted areas X X X X X 2 Vacuum carpeted areas X X X X X 3 Spot clean soiled areas on carpets X X X X X 4 Remove trash from waste receptacles X X X X X 5 Replace liners in waste receptacles as required X X X X X 6 Clean interior and exterior of waste receptacles as required X X X X X 7 Spot clean woodwork and walls up to 8' high X X X X X 8 Clean and polish drinking fountains X X X X X 9 Dust benches X X X X X 10 Dust and clean furniture X X X X X 11 Return furniture to proper arrangement X X X X X 12 Vacuum fabric -upholstered furniture X 13 Clean vinyl -upholstered furniture X 14 Dust and clean woodwork and walls up to 8' high X 15 Clean sashes, ledges, baseboards, and top of partitions X 16 Spot clean fire extinguishers and hose cabinets X 17 Dust and clean doors and door hardware (inside and out) X 18 Clean carpets 2 19 Scrub and wax tile floors 2 20 Dust and clean ceiling exhaust fan registers 2 21 Strip, seal, and wax tile floors 1 22 Turn off lights as instructed X X X X X 23 Check and secure exterior doors X X X X X 24 Report all complaints, mechanical defects, and unsafe conditions to management X X X X X Exhibit A-2 19 Exhibit A-2 Item No. Performance Requirements Mon Tue Wed Thu Fri Sat Sun Monthly Yearly RESTROOMS 1 Clean and sanitize sinks, urinals, and commodes X X X X X X X 2 Clean and polish metal dispensers and fixtures X X X X X X X 3 Clean mirrors X X X X X X X 4 Dust mop, damp mop, and disinfect floors X X X X X X X 5 Fill paper and soap dispensers X X X X X X X 6 Clear blockages of urinals, commodes, and sinks X X X X X X X 7 Remove trash from waste receptacles X X X X X X X 8 Clean interior and exterior of waste receptacles X X X X X X X 9 Replace liners in waste receptacles X X X X X 10 Spot clean walls, partitions, and tiles to 8' high X X X X X 11 Wash and disinfect doors (inside and out) X X X X X 12 Dust walls, partitions, and tiles to 8' high X 13 Clean sashes, ledges, baseboards, and top of partitions X 14 Wash and disinfect walls, partitions, and tiles to 8' high X 15 Flush floor drains with disinfectant X 16 Strip and seal tile floors 1 17 Dust and clean ceiling exhaust fan registers 2 18 Turn off lights as instructed X X X X X 19 Report all complaints, mechanical defects, and unsafe conditions to management X X X X X Item No. Performance Requirements Mon Tue Wed Thu Fri Sat Sun Monthly Yearly OFFICES / CONFERENCE ROOMS / COUNCIL CHAMBERS Please Note: Some offices are private and locked and will only be cleaned monthly. 1 Dust mop and damp mop uncarpeted areas X X X X X 2 Vacuum carpeted areas X X X X X 3 Spot clean soiled areas on carpets X X X X X 4 Dust and clean furniture X X X X X 5 Clean fronts of cabinets and drawers X X X X X 6 Return furniture to proper arrangement X X X X X 7 Spot clean woodwork and walls up to 8' high X X X X X 8 Remove trash from waste receptacles X X X X X Exhibit A-2 20 Exhibit A-2 9 Replace liners in waste receptacles as required X X X X X Sat Sun Monthly Yearly 10 Clean interior and exterior of waste receptacles as required X X X X X 11 Dust and clean doors and door hardware (inside and out) X X X X X 12 Dust and clean interior window sills X X X X X 13 Clean door glass X X X X X 14 Clean office glass X X X X X 15 Vacuum fabric -upholstered furniture X X X X X 16 Clean vinyl -upholstered furniture X X X X X 17 Dust and clean woodwork and walls up to 8' high X X X X X 18 Clean sashes, ledges, baseboards, and top of partitions X X X X X 19 Spot clean fire extinguishers and hose cabinets X X X X X 20 Clean chalk board and white board trays X X X X X 21 Dust and clean blinds X X X X X 2 22 Scrub and wax tile floors 2 23 Clean carpets 2 24 Dust and clean ceiling exhaust fan registers 2 25 Wash all windows (inside and outside) 2 26 Strip, seal, and wax tile floors 1 27 Turn off lights as instructed X X X X X 28 Check and secure exterior doors X X X X X 29 Report all complaints, mechanical defects, and unsafe conditions to management X X X X X Item No. Performance Requirements Mon Tue Wed Thu Fri Sat Sun Monthly Yearly LUNCHROOM / KITCHENETTE 1 Dust mop and damp mop uncarpeted floors X X X X X 2 Vacuum carpeted areas X X X X X 3 Spot clean soiled areas on carpets X X X X X 4 Remove trash from waste receptacles X X X X X 5 Replace liners in waste receptacles X X X X X 6 Clean interior and exterior of waste receptacles X X X X X 7 Clean and polish fixtures and dispensers X X X X X 8 Dust and clean counters X X X X X 9 Clean and sanitize sinks and fixtures X X X X X 10 Restock dispensers X X X X X 11 Spot clean woodwork and walls up to 8' high X X X X X Exhibit A-2 21 Exhibit A-2 12 Clean sashes, ledges, baseboards, and top of partitions Mon X Wed Thu Fri Sat Sun Monthly Yearly 13 Dust and clean doors and door hardware (inside and out) X 14 Dust and clean woodwork and walls up to 8' high X X X X X 15 Dust and clean picture frames X X X X X 16 Scrub and wax tile floors X X X X X 2 17 Clean carpets X X X X X 2 18 Dust and clean ceiling exhaust fan registers X X X X X 2 19 Strip, seal, and wax tile floors X X X X X 1 20 Turn off lights as instructed X X X X X 21 Check and secure exterior doors X X X X X 22 Report all complaints, mechanical defects, and unsafe conditions to management X X X X X Item No. Performance Requirements Mon Tue Wed Thu Fri Sat Sun Monthly Yearly JANITORIAL CLOSETS 1 Arrange supplies and equipment X X X X X 2 Clean and sanitize sink X X X X X 3 Keep clean and orderly X X X X X 4 Keep yellow -marked floor area clear X X X X X 5 Keep all items clear of areas in front of electrical centers X X X X X 6 Dust and clean walls as required X X X X X 7 Dust mop and damp mop floors X 8 Turn off lights as instructed X X X X X 9 Close and lock door when not in use X X X X X Exhibit A-2 22 Exhibit A-2 ESTIMATED QUANTITIES SPOKANE VALLEY CITY HALL ROOM / AREA APPROX. SQ. FT. Basement Elevator Lobby 320 First Floor Entrance Lobby 2500 Second Floor Lobby 1000 Third Floor Lobby 450 First Floor North Wing: Open Office/Conference Room 1100 Council Chambers/Executive Conference Room 3000 Private Offices 400 Restrooms 500 First Floor South Wing: Open Office/Conference Room 6800 Private Offices 1200 Second Floor North Wing: Multi-Purpose/Lunch Room 1100 Kitchen 300 Mother's Room 66 Phone Booth Rooms 70 Large Conference Rooin 600 Restrooms 400 Second Floor South Wing: Open Office/Conference Room 6100 Private Offices/Storage Areas 1100 Third Floor North Wing: Open Office/Conference Room 1600 Private Offices 674 Restrooms 400 Third Floor South Wing: Open Office/Conference Room 5200 Private Offices/Storage Areas 2000 Exhibit A-2 23 EXHIBIT A-3 Scope of Work for Janitorial Services Provided for Spokane Valley Precinct Building Located at 12710 East Sprague Avenue Spokane Valley, WA 99216 FACILITY DESCRIPTION: The Spokane Valley Precinct (Precinct), located at 12710 East Sprague Avenue, Spokane Valley, WA 99216, is a 21,780 -square -foot facility that houses criminal justice services provided by Spokane County (County) for the City and for the unincorporated County. The facility is operational 24 hours a day, seven days a week, and is a secure facility. There is approximately 17,410 square feet of area to be cleaned. All areas to be cleaned are identified on the map in Exhibit A-3. Areas not to be cleaned are identified on the map in Exhibit A-3 by diagonal lines. SECURITY CLEARANCE AND KEY CONTROL REQUIREMENTS: Background checks are required for work performed after normal business hours and work performed in high security work areas. Contractors shall submit a list of employees' names, birth dates, and Social Security numbers to the Contract Administrator or individual facility manager in order that background checks may be made and identification cards issued. A. Work Performed after Normal Business Hours: This applies to contractors that shall be performing work in the building after normal business hours. B. Work Performed in High Security Work Areas: The Precinct is considered a high security area with limited access. 1. This facility shall remain in full operation during the periods when work is being performed within. The City shall make all reasonable effort to accommodate and facilitate the Contractor's work. The Contractor shall be responsible for coordination of work with the City. 2. The Contractor shall be responsible for the security and clearance of its materials, equipment, tools, incidentals, and personnel in and out of the high security areas. 3. The Contractor is advised that employees on probation, with outstanding warrants filed against them, or who have been released from Spokane County custody within the last 24 months cannot be used on work performed in high security areas. C. Access Cards/Key Control: Contractors are responsible for the control of access cards and/or keys issued to them in conjunction with the work to be performed and shall return such access cards and/or keys at the conclusion and acceptance of the work. In the event of the loss of access cards and/or key(s), the Contractor shall be liable for all costs associated with their replacement to include the replacement of all associated locks if applicable. Exhibit A-3 24 EXHIBIT A-3 1. Lost Key Charge: The Contractor shall be required to sign for each key issued to the Contractor. If Contractor loses a key, the Contractor shall be required to pay $3.50 each for the cost of having duplicates made. These charges shall be deducted from monthly payments made to the Contractor. 2. Lock Replacement Charge: If a breach of security results from the loss of keys, requiring that locks be changed or re -keyed, a charge of $13.00 for each lock shall be made. These charges shall be deducted from monthly payments made to the Contractor. EMPLOYEE SECURITY SCREENING AND CLEARANCE: A. It is the policy of the City to be aware of and concerned with the security of all City buildings and to establish reasonable measures to provide for the security of City employees and their property within the facilities. Authorized City personnel shall have and exercise full and complete control over granting, denying, withholding, or terminating clearance for Contractor employees or the Contractor's subcontractors and their employees. B. It is the Contractor's responsibility to ensure that all employees of the Contractor and Contractor's Subcontractors who perform work under the Contract and who are on City premises receive a security screening and clearance from the Spokane County Sheriff's office prior to beginning work pursuant to this Contract. A security clearance shall be issued in the form of a picture identification badge, which shall be worn in a visible manner while performing work on City premises. EMPLOYEE IDENTIFICATION AND BUILDING ACCESS: A. Employee Identification: 1. All Contractor employees shall wear uniforms that bear the company name or logo affixed thereon in a permanent manner and of sufficient size to be read at a distance of approximately 10 feet. Uniforms shall not be used unless they are approved by the Contract Administrator or individual facility manager and are not to be dirty, stained, or torn. 2. Any Contractor or Subcontractor employee performing work on City premises who is not in possession of a valid and proper picture identification badge shall be removed from the building at the discretion of the City or Sheriff's Office. The Contractor shall be notified of any such incident. 3. Any Contractor or Subcontractor employee performing work on City premises who does not have his/her picture identification badge displayed in plain view shall be advised to attach the badge in a visible spot. Any such incident shall be noted and reported to Contract Administrator within 72 hours. 4. Photo identification badges of Contractor or Subcontractor personnel that have been Exhibit A-3 25 EXHIBIT A-3 terminated or assigned to another account shall be collected by the Contractor and be turned in to the Contract Administrator or individual facility manager within 72 hours of termination or assignment to another account. B. Building Access: 1. Only authorized Contractor employees are allowed on the premises of City buildings. Contractor employees are not to be accompanied in the work area by acquaintances, family members, assistants, or any other person unless said person is an authorized Contractor employee. 2. The Contractor shall identify and report all unauthorized personnel to County Sheriff/Security personnel during unofficial hours. 3. Access to designated restricted areas is forbidden by Contractor's employees. Restricted areas shall be designated by the Contract Administrator. All doors shall be locked on completion of cleaning and any alarm system reset. 4. Access to each building shall be as directed by the Contract Administrator. Contractor's employees may not leave the premises during working hours except in cases of emergency and on approval of the Contract Administrator or individual facility manager. FLOOR SPACE: All floor space at service location is applicable unless specifically exempted. Areas exempt from this Contract are the main garage, the sally -port, the property lock-up, and the holding cell areas, indicated in Exhibit 3. CLEANING TASKS AND FREQUENCY SCHEDULE: See site sketch for areas to be cleaned. Item No. Performance Requirements Mon Tue Wed Thu Fri Sat Sun Monthly Yearly LOBBIES 1 Dust mop and damp mop uncarpeted areas X X X X X 2 Vacuum carpeted areas X X X X X 3 Spot clean soiled areas on carpets X X X X X 4 Remove trash from waste receptacles X X X X X 5 Replace liners in waste receptacles X X X X X 6 Clean interior and exterior of waste receptacles as required X X X X X 7 Vacuum and clean door mats X X X X X 8 Dust and clean furniture X X X X X 9 Return furniture to proper arrangement X X X X X 10 Spot clean woodwork and walls up to 8' high X X X X X Exhibit A-3 26 EXHIBIT A-3 11 Clean lobby door glass and partition (inside and out) X X X X X Sat Sun Monthly Yearly 12 Dust and clean doors and door hardware (inside and out) X X X X X 13 Vacuum fabric -upholstered furniture X X X X X 14 Clean vinyl -upholstered furniture X X X X X 15 Dust woodwork and walls up to 8' high X X X X X 16 Dust and clean sashes, ledges, baseboards, and top of partitions X X X X X 17 Clean lobby windows X X X X X X 18 Clean carpets X X X X X 2 19 Scrub and seal tile floors X X X X X 2 20 Dust and clean ceiling exhaust fan registers X X X X X 2 21 Strip and seal tile floors X X X X X 1 22 Clean and polish elevator and doors X X X X X 23 Turn off lights as instructed X X X X X 24 Check and secure exterior doors X X X X X 25 Report all complaints, mechanical defects, and unsafe conditions to management X X X X X Item No. Performance Requirements Mon Tue Wed Thu Fri Sat Sun Monthly Yearly HALLWAYS 1 Dust mop and damp mop uncarpeted areas X X X X X 2 Vacuum carpeted areas X X X X X 3 Spot clean soiled areas on carpets X X X X X 4 Remove trash from waste receptacles X X X X X 5 Replace liners in waste receptacles as required X X X X X 6 Clean interior and exterior of waste receptacles as required X X X X X 7 Spot clean woodwork and walls up to 8' high X X X X X 8 Clean and polish drinking fountains X X X X X 9 Dust benches X X X X X 10 Dust and clean furniture X X X X X 11 Return furniture to proper arrangement X X X X X 12 Vacuum fabric -upholstered furniture X 13 Clean vinyl -upholstered furniture X 14 Dust and clean woodwork and walls up to 8' high X 15 Clean sashes, ledges, baseboards, and top of partitions X 16 Spot clean fire extinguishers and hose cabinets X 17 Dust and clean doors and door hardware (inside and out) X Exhibit A-3 27 EXHIBIT A-3 18 Clean carpets Mon Tue Wed Thu Fri Sat Sun Monthly 2 19 Scrub and wax tile floors 2 20 Dust and clean ceiling exhaust fan registers X X X X X 2 21 Strip, seal, and wax tile floors X X X X X 1 22 Turn off lights as instructed X X X X X 23 Check and secure exterior doors X X X X X 24 Report all complaints, mechanical defects, and unsafe conditions to management X X X X X Item No. Performance Requirements Mon Tue Wed Thu Fri Sat Sun Monthly Yearly RESTROOMS (including Jury and Judges) 1 Clean and sanitize sinks, urinals, and commodes X X X X X 2 Clean and polish metal dispensers and fixtures X X X X X 3 Clean mirrors X X X X X 4 Dust mop, damp mop, and disinfect floors X X X X X 5 Fill paper and soap dispensers X X X X X 6 Clear blockages of urinals, commodes, and sinks X X X X X 7 Remove trash from waste receptacles X X X X X 8 Clean interior and exterior of waste receptacles X X X X X 9 Replace liners in waste receptacles X X X X X 10 Spot clean walls, partitions, and tiles to 8' high X X X X X 11 Wash and disinfect doors (inside and out) X X X X X 12 Dust walls, partitions, and tiles to 8' high X 13 Clean sashes, ledges, baseboards, and top of partitions X 14 Wash and disinfect walls, partitions, and tiles 8' high Xto 15 Flush floor drains with disinfectant X 16 Strip and seal tile floors 1 17 Dust and clean ceiling exhaust fan registers 2 18 Turn off lights as instructed X X X X X 19 Report all complaints, mechanical defects, and unsafe conditions to management X X X X X Item No. Performance Requirements Mon Tue Wed Thu Fri Sat Sun Monthly Yearly WEIGHT ROOM 1 Dust mop, damp mop, and disinfect floors X X X Exhibit A-3 28 EXHIBIT A-3 2 Fill paper and soap dispensers X X X X X Sat Sun Monthly Yearly 3 Remove trash from waste receptacles X X X X X 4 Clean interior and exterior of waste receptacles X X X X X 5 Replace liners in waste receptacles X X X X X Item No. Performance Requirements Mon Tue Wed Thu Fri Sat Sun Monthly Yearly PROBATION OFFICE 1 Dust mop, damp mop uncarpeted areas X 2 Vacuum carpeted areas X 3 Spot clean soiled areas on carpets X 4 Dust and clean furniture X 5 Clean fronts of cabinets and drawers X 6 Return furniture to proper arrangement X 7 Spot clean woodwork and walls up to 8' high X 8 Remove trash from waste receptacles X 9 Replace liners in waste receptacles as required X 10 Clean interior and exterior of waste receptacles as required X 11 Dust and clean doors and door hardware (inside and out) X 12 Dust and clean interior window sills X 13 Clean door glass X 14 Vacuum fabric -upholstered furniture X 15 Clean vinyl -upholstered furniture X 16 Dust and clean woodwork and walls up to 8' high X 17 Clean sashes, ledges, baseboards, and top of partitions X 18 Clean sashes, ledges, baseboards, and top of partitions X 19 Spot clean fire extinguishers and hose cabinets X 20 Clean chalk board and white board trays X 21 Dust and clean blinds 2 22 Scrub and wax tile floors 2 23 Clean carpets 2 24 Dust and clean ceiling exhaust fan registers 1 25 Wash windows (inside and outside) 2 26 Strip, seal, and wax tile floors 1 27 Turn off lights as instructed X 28 Check and secure exterior doors X 29 Report all complaints, mechanical defects, and unsafe conditions to management Exhibit A-3 29 EXHIBIT A-3 Item No. Performance Requirements Mon Tue Wed Thu Fri Sat Sun Monthly Yearly LOCKER ROOMS 1 Clean and sanitize sinks, urinals, and commodes X X X X X 2 Clean and polish metal dispensers and fixtures X X X X X 3 Clean mirrors X X X X X 4 Dust mop, damp mop, and disinfect floors X X X X X 5 Fill paper and soap dispensers X X X X X 6 Clear blockages of urinals, commodes, and sinks X X X X X 7 Remove trash from waste receptacles X X X X X 8 Clean interior and exterior of waste receptacles X X X X X 9 Replace liners in waste receptacles X X X X X 10 Spot clean walls, partitions, and tiles to 8' high X X X X X 11 Wash and disinfect doors (inside and out) X X X X X 12 Dust walls, partitions, and tiles to 8' high X 13 Clean sashes, ledges, baseboards, and top of partitions X 14 Wash and disinfect walls, partitions, and tiles 8' high Xto 15 Flush floor drains with disinfectant X 16 Strip and seal tile floors 1 17 Dust and clean ceiling exhaust fan registers 2 18 Turn off lights as instructed X X X X X 19 Report all complaints, mechanical defects, and unsafe conditions to management X X X X X 20 Spray shower walls with disinfectant up to ceiling level X 21. Wash and disinfect shower walls up to 4' high X X X X X 22. Wet wipe front of lockers X Item No. Performance Requirements Mon Tue Wed Thu Fri Sat Sun Monthly Yearly OFFICES / CONFERENCE ROOMS / CLASSROOMS 1 Dust mop and damp mop uncarpeted areas X 2 Vacuum carpeted areas X 3 Spot clean soiled areas on carpets X 4 Dust and clean furniture X 5 Clean fronts of cabinets and drawers x Exhibit A-3 30 EXHIBIT A-3 6 Return furniture to proper arrangement Mon X Wed Thu Fri Sat Sun Monthly Yearly 7 Spot clean woodwork and walls up to 8' high X 8 Remove trash from waste receptacles X X X X X 9 Replace liners in waste receptacles as required X X X X X 10 Clean interior and exterior of waste receptacles as required X X X X X 11 Dust and clean doors and door hardware (inside and out) X X X X X 12 Dust and clean interior window sills X X X X X 13 Clean door glass X X X X X 14 Clean office glass X X X X X 15 Vacuum fabric -upholstered furniture X X X X X 16 Clean vinyl -upholstered furniture X 17 Dust and clean woodwork and walls up to 8' high X 18 Clean sashes, ledges, baseboards, and top of partitions X 19 Spot clean fire extinguishers and hose cabinets X 20 Clean chalk board and white board trays X 21 Dust and clean blinds X 22 Scrub and wax tile floors 2 23 Clean carpets 2 24 Dust and clean ceiling exhaust fan registers 2 25 Wash windows (inside and outside) 1 26 Strip, seal, and wax tile floors 1 27 Turn off lights as instructed X 28 Check and secure exterior doors X 29 Report all complaints, mechanical defects, and unsafe conditions to management X Item No. Performance Requirements Mon Tue Wed Thu Fri Sat Sun Monthly Yearly JURY DELIBERATION ROOMS / COURTROOMS 1 Remove trash from waste receptacles X X X X X 2 Replace liners in waste receptacles as required X X X X X 3 Clean interior and exterior of waste receptacles as required X X X X X 4 Dust mop and damp mop uncarpeted areas X X X X X 5 Vacuum carpeted areas X X X X X 6 Spot clean soiled areas on carpets X X X X X 7 Dust and clean furniture X X X X X 8 Return furniture to proper arrangement X X X X X Exhibit A-3 31 EXHIBIT A-3 9 Dust and clean doors and door hardware (inside and out) X X X X X Sat Sun Monthly Yearly 10 Dust and spot clean interior windows and sills X X X X X 11 Dust and clean sashes, ledges, and top of partitions X X X X X 12 Spot clean woodwork and walls up to 8' high X X X X X 13 Clean door glass X X X X X 14 Vacuum fabric -upholstered furniture X X X X X 15 Clean vinyl -upholstered furniture X X X X X 16 Dust and clean woodwork and walls up to 8' high X X X X X X 17 Dust and clean vents and baseboards X X X X X X 18 Dust and clean blinds X X X X X X 19 Dust and vacuum draperies X X X X X X 20 Scrub and wax tile floors X X X X X 2 21 Clean carpets X X X X X 2 22 Dust and clean ceiling exhaust fan registers X 2 23 Wash windows (inside and outside) X 2 24 Strip, seal, and wax tile floors 1 25 Turn off lights as instructed X X X X X 26 Check and secure exterior doors X X X X X 27 Report all complaints, mechanical defects, and unsafe conditions to management X X X X X Item No. Performance Requirements Mon Tue Wed Thu Fri Sat Sun Monthly Yearly LUNCHROOMS / KITCHENETTES 1 Dust mop and damp mop uncarpeted floors X X X X X 2 Vacuum carpeted areas X X X X X 3 Spot clean soiled areas on carpets X X X X X 4 Remove trash from waste receptacles X X X X X 5 Replace liners in waste receptacles X X X X X 6 Clean interior and exterior of waste receptacles X X X X X 7 Clean and polish fixtures and dispensers X X X X X 8 Dust and clean counters X X X X X 9 Clean and sanitize sinks and fixtures X X X X X 10 Restock dispensers X X X X X 11 Spot clean woodwork and walls up to 8' high X X X X X 12 Clean sashes, ledges, baseboards, and top of partitions X 13 Dust and clean doors and door hardware (inside and out) X Exhibit A-3 32 EXHIBIT A-3 14 Dust and clean woodwork and walls up to 8' high Mon X Wed Thu Fri Sat Sun Monthly Yearly 15 Dust and clean picture frames X 16 Scrub and wax tile floors X X X X X X 2 17 Clean carpets X X X X X X 2 18 Dust and clean ceiling exhaust fan registers X X X X X X 2 19 Strip, seal, and wax tile floors X X X X X X 1 20 Turn off lights as instructed X X X X X X 21 Check and secure exterior doors X X X X X X 22 Report all complaints, mechanical defects, and unsafe conditions to management X X X X X X Item No. Performance Requirements Mon Tue Wed Thu Fri Sat Sun Monthly Yearly JANITORIAL CLOSETS 1 Arrange supplies and equipment X X X X X X 2 Clean and sanitize sink X X X X X X 3 Keep clean and orderly X X X X X X 4 Keep yellow -marked floor area clear X X X X X X 5 Keep all items clear of areas in front of electrical centers X X X X X X 6 Dust and clean walls as required X X X X X X 7 Dust mop and damp mop floors X X 8 Turn off lights as instructed X X X X X X 9 Close and lock door when not in use X X X X X X Item No. Performance Requirements Mon Tue Wed Thu Fri Sat Sun Monthly Yearly WEAPONS ROOM 1 Dust mop, damp mop uncarpeted areas X 2 Dust and clean furniture X 3 Spot clean woodwork and walls up to 8' high X 4 Remove trash from waste receptacles X 5 Replace liners in waste receptacles as required X 6 Clean interior and exterior of waste receptacles as required X 7 Dust and clean doors and door hardware (inside and out) X 8 Dust and clean woodwork and walls up to 8' high X 9 Scrub and clean floors X 10 Dust and clean ceiling exhaust fan registers X 11 Strip, seal, and wax tile floors 1 12 Turn off lights as instructed X 13 Check and secure exterior doors X Exhibit A-3 33 EXHIBIT A-3 14 Report all complaints, mechanical defects, and unsafe conditions to management X Exhibit A-3 34 EXHIBIT A-3 Exhibit A-3 35 EXHIBIT A-4 Scope of Work for Janitorial Services Provided for Street Maintenance Facility Located at 17002 East Euclid Avenue Spokane Valley, WA 99216 FACILITY DESCRIPTION: The Street Maintenance Facility is a 6,700 -square -foot, one-story, secure field office and equipment repair building. There is approximately 1,900 square feet to be cleaned. This facility is open for business from 8:00 a.m.to 5:00 p.m. Monday through Friday with limited use by the public. CLEANING TASKS AND FREQUENCY SCHEDULE: Item No. Performance Requirements Weekly Yearly HALLWAY / OFFICE SPACE / MEETING ROOM / STORAGE SPACE / HVAC SPACE 1 Dust mop and damp mop uncarpeted areas X 2 Remove trash from waste receptacles X 3 Replace liners in waste receptacles as required X 4 Clean interior and exterior of waste receptacles as required X 5 Clean and polish drinking fountains X 6 Dust and clean furniture X 7 Return furniture to proper arrangement X 8 Vacuum fabric -upholstered furniture X 9 Clean vinyl -upholstered furniture X 10 Dust and clean woodwork and walls up to 8' high X 11 Clean sashes, ledges, and baseboards X 12 Spot clean fire extinguishers and hose cabinets X 13 Dust and clean doors and door hardware (inside and out) X 14 Scrub and wax tile floors 2 15 Dust and clean ceiling exhaust fan registers 2 16 Strip, seal, and wax tile floors 1 17 Turn off lights as instructed X 18 Check and secure exterior doors X 19 Report all complaints, mechanical defects, and unsafe conditions to management X Exhibit A-4 36 EXHIBIT A-4 Item No. Performance Requirements Weekly Yearly RESTROOMS 1 Clean and sanitize sinks, urinals, and commodes X 2 Clean and polish metal dispensers and fixtures X 3 Clean mirrors X 4 Dust mop, damp mop, and disinfect floors X 5 Fill paper and soap dispensers X 6 Clear blockages of urinals, commodes, and sinks X 7 Remove trash from waste receptacles X 8 Clean interior and exterior of waste receptacles X 9 Replace liners in waste receptacles X 10 Wash and disinfect doors (inside and out) X 11 Dust walls, partitions, and tiles to 8' high X 12 Clean sashes, ledges, baseboards, and top of partitions X 13 Wash and disinfect walls, partitions, and tiles 8' high Xto 14 Flush floor drains with disinfectant X 15 Strip and seal tile floors 1 16 Dust and clean ceiling exhaust fan registers 2 17 Turn off lights as instructed X 18 Report all complaints, mechanical defects, and unsafe conditions to management X Exhibit A-4 37 EXHIBIT A-4 ESTIMATED QUANTITIES STREET MAINTENANCE FACILITY ROOM / AREA APPROX. SQ. FT. Hallway 100 Meeting Room 300 Office Space 350 Storage Space #1 225 Storage Space #2 200 HVAC Space 300 Restroom #1 150 Restroom #2 150 Shop (not to be included in cleaning contract) 4,800 Exhibit A-4 38 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 12, 2017 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Red Cross Household Emergency Kits GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: None. BACKGROUND: American Red Cross Executive Director Megan Snow will discuss Emergency Preparedness OPTIONS: Discussion only. RECOMMENDED ACTION OR MOTION: Discussion only. BUDGET/FINANCIAL IMPACTS: n/a STAFF CONTACT: Mark Calhoun ATTACHMENTS: Red Cross Ready Checklist; PowerPoint Be Red Cross Ready Get a kit. Make a plan. Be informed. mim Americw Red Cron, It's important to prepare for possible disasters and other emergencies. Natural and human -caused disasters can strike suddenly, at any time and anywhere. There are three actions everyone can take that can help make a difference...Get a kit. Make a plan. Be informed. Be Red Cross Ready Checklist ❑ I know what emergencies or disasters are most likely to occur in my community. ❑ I have a family disaster plan and have practiced it. ❑ I have an emergency preparedness kit. ❑ At least one member of my household is trained in CPR/AED use. ❑ I have taken action to help my community prepare. Get a kit At a minimum, have the basic supplies listed below. Keep supplies in an easy -to -carry emergency preparedness kit that you can use at home or take with you in case you must evacuate. • Water: one gallon per person, per day (3 -day supply for evacuation, 2 -week supply for home) • Food: non-perishable, easy -to -prepare items (3 -day supply for evacuation, 2 -week supply for home) • Flashlight • Battery -powered or hand -crank radio (NOAA Weather Radio, if possible) • Extra batteries • First aid kit • Medications (7 -day supply) and medical items • Multi-purpose tool • Sanitation and personal hygiene items • Copies of personal documents (medication list and pertinent medical information, proof of address, deed/lease to home, passports, birth certificates, insurance policies) • Current digital photos of loved ones, updated every six months, especially for children • Cell phone with chargers • Family and emergency contact information • Extra cash • Emergency blanket • Map(s) of the area Consider the needs of all family members and add supplies to your kit. Suggested items to help meet additional needs are: • Medical supplies (hearing aids with extra batteries, glasses, contact lenses, syringes, cane) • Baby supplies (bottles, formula, baby food, diapers) • Games and activities for children • Pet supplies (collar, leash, ID, food, carrier, bowl) • Two-way radios • Extra set of car keys and house keys • Manual can opener Additional supplies to keep at home or in your kit based on the types of disasters common to your area: • Whistle • N95 or surgical masks • Matches • Rain gear • Towels • Work gloves • Tools/supplies for securing your home • Extra clothing, hat and sturdy shoes • Plastic sheeting • Duct tape • Scissors • Household liquid bleach • Entertainment items • Blankets or sleeping bags • Sunscreen • Insect Repellent 1 Makeaplan '.x • Meet with your family or household members. • Discuss how to prepare and respond to emergencies that are most likely to happen where you live, learn, work and play. • Identify responsibilities for each member of your household and plan to work together as a team. • If a family member is in the military or engages in extended business travel on a regular basis, plan how you would respond if they were away. • If you or a member of your household is an individual with access or functional needs, including a disability, consider developing a comprehensive evacuation plan in advance with family, care providers and care attendants, as appropriate. Complete a personal assessment of functional abilities and possible needs during and after an emergency or disaster situation, and create a personal support network to assist. Plan what to do in case you are separated during an emergency • Choose two places to meet - 1. Right outside your home in case of a sudden emergency, such as a fire. 2. Outside your neighborhood, in case you cannot return home or are asked to evacuate. Consider any transportation challenges that might be encountered by individuals that use mobility assistive equipment. • Choose an out -of -area emergency contact person. It may be easier to text or call long distance if local phone lines are overloaded or out of service. Everyone should memorize emergency contact information and have it in writing or programmed into their cell phones. • Identify alternative ways to communicate (email, text, call, mail, through a third party, etc). Plan what to do if you have to evacuate • Decide where you would go and what route you would take to get there. You may choose to go to a hotel or motel, stay with friends or relatives in a safe location or go to an evacuation shelter if necessary. I 1 Download the Red Cross Emergency App or, go to redcross.org and search emergency app. This app provides expert advice on how to prepare and respond to disasters and includes a map with open Red Cross shelters. • Have at least one alternate location if the preferred location is not accessible. • Practice evacuating your home twice a year. Drive your planned evacuation route and plot alternate routes on your map in case roads are impassable. Ensure all household/family members know the evacuation route, alternate routes, primary and alternate meeting destination. • Plan ahead for your pets. Keep a phone list of "pet friendly" motels/hotels and animal shelters that are along your evacuation routes. 0[0•11/4' Be Informed Learn what disasters or emergencies may occur in your area. These events can range from those affecting only you and your family, like a home fire or medical emergency, to those affecting your entire community, like an earthquake or flood. • Identify how local authorities will notify you during a disaster and how you will get information, whether through local radio, TV or NOAA Weather Radio stations or channels. • Know the difference between different weather alerts such as "watches" and "warnings" and what actions to take in each. • Know what actions to take to protect yourself during disasters that may occur in areas where you travel or have moved recently. For example, if you travel to a place where earthquakes are common and you are not familiar with them, make sure you know what to do to protect yourself should one occur. • When a major disaster occurs, your community can change in an instant. Loved ones may be hurt and emergency response is likely to be delayed. Make sure that at least one member of your household is trained in first aid and CPR and knows how to use an automated external defibrillator (AED). This training is useful in many emergency situations. • Share what you have learned with your family, household and neighbors and encourage them to be informed too. Emergency Contact Cards for All Household Members Emergency Contact Card Name: Phone: Home Address: People to Call or Text in an Emergency + Get your cards online here or, go to redcross.org and search emergency contact. • Print one card for each family member. • Write the contact information for each household member, such as work, school and cell phone numbers. • Ensure contacts for relatives include familiar names (grandma, aunt, etc.) as well as actual names when making cards for children. • Fold the card so it fits in your pocket, wallet or purse. • Carry the card with you so it is available in the event of a disaster or other emergency. Let Your Family Know You're Safe Tell your loved ones about the American Red Cross Safe and Well Website or access through redcross.org by searching safe and well. This internet-based tool should be integrated into your emergency communications plan. People within a disaster - affected area can register themselves as "safe and well" and concerned family and friends who know the person's phone number or address can search for messages posted by those who self -register. If you don't have internet access, call 1 -800 -RED CROSS to register yourself and your family. For more information on disaster and emergency preparedness, visit redcross.org. Personal Preparedness: Become Red Cross Ready N 0 u tv u •12 E Why Prepare? a) D W O gca♦ 0 i U 0 0 0 cp. 1 a) c 0_ � x co to 1t.) 2 1(73 u E gee Preparedness Kits 1 0 Evacuation Supplies for three days Must be portable • Supplies for two weeks • Comfort and security Other: Car, Work C� if Preparedness Kit: Basic Supplies Water: 1 gallon per person, per day . Food: non-perishable, easy to prepare, high protein . Safety: First Aid Kit and Battery-powered/hand-cranked radio . Cell phones and chargers (phone charger) . L_-. 4) c 4) E Q O a) co To o c O To = N N v) }V—,o— V—, cp__ U (L- i. N E U 'a • - N LL _ Q t O N _ >, E .� O co m 0- = 4) j �_ N a) O = >, i- E 1 . . Medications and medical supplies • Cash, copies of important documents, maps • N N Baby items: diapers, formula, bottles ■ Pet supplies: food, collar, leash, toy, carrier ■ Activities or comfort items for children ■ Rain gear or change of clothing (covered shoes, long sleeves) ■ Sunscreen, insect repellent ■ Emergency blanket • Matches, tools, scissors ■ Bedding, sleeping bag ■ W Qes 0 c in 0 ■CL v ° imU 0 QZ re0) ?— 411)S) Er u) u) a) c 0_ 0_ C5 N Quo S2 - -& O. -cz 40 hoc S2 b_CL ■,' a) . (I) O U 112 U "(7) L a) co Et :1=' O) E O O CO • L U O 0 C O o Be Red Cross have a family disaster plan and have practiced. have an emergency preparedness kit. co E2 Q L o E a = U O Q N 45 _c La -) O O E N = EO ca O W c Q Oco N Q f H H 0 O L u >b Es ix C c CO 'LIL —C • H E Q Meeting Date: CITY OF SPOKANE VALLEY Request for Council Action September 12, 2017 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Proposed Property Tax Ordinance GOVERNING LEGISLATION: State law. PREVIOUS COUNCIL ACTION TAKEN: Through the 2018 Budget development process there have been discussions regarding the 2018 property tax levy including a public hearing that was held on September 12th where estimates of the City's 2018 revenues were discussed. BACKGROUND: 2018 Levy and Estimated Rate per $1,000 of Assessed Value • State law requires that the City pass an ordinance that establishes a property tax levy and per our 2018 Budget calendar we are scheduled to adopt this legislation on October 24, 2017. • Our proposed 2018 property tax levy does not include the 1% increase allowed by State law. • The levy will include property taxes on new construction. • With the passage of this ordinance we estimate the City will collect approximately $11,771,100 in 2018 which is computed as follows: 2017 Actual Levy + 0% Increase 11,646,122.00 0.00 + 2018 Levy after increase Estimated new construction 11,646,122.00 125,000.00 Total estimated 2018 Levy 11,771,122.00 • The levy is based upon the actual 2017 assessed property values provided to the City by the Spokane County Assessor of $8,124,487,663. We expect to receive updated information regarding the estimated 2018 assessed property values from the Assessor's Office by mid- September. • Total property tax revenue of $11,771,122 on preliminary assessed values of $8,124,487,663 will produce a levy of approximately $1.448845 per $1,000 of assessed value in 2018 ($11,771,122 / ($8,124,487,663 / 1,000) = $1.448845). • It is important to note that this estimate is based upon the Assessor's actual assessed value for the 2017 levy as we have not received any information yet regarding preliminary values for the 2018 levy. P:IClerklAgendaPackets for Web12017Iagendapacket 2017, 09-1211tem 7 RCA setting 2018 prop tax levy.docx Banked Capacity Banked capacity is the difference between what the City could levy (the Highest Lawful Levy) and what it actually does. In any case, the City of Spokane Valley's maximum levy rate is $1.60 per $1,000 of assessed value. Any amount levied that is less than the Highest Lawful Levy represents "banked capacity." Included in the analysis below is history of Spokane Valley levies including seven years of actual figures (2011 through 2017) and a preliminary estimate for 2018: Levy Year A B C D E F G H Taxable Value Highest Lawful Levy Actual Levy Refund Total Levy (=C+p) Levy Rate per $1,000 (= E/(A/1000)) Maximum Levy Rate per $1,000 Banked Levy Rate per $1,000 (=1/(A/1 000)) Banked Capacity (=B -C) 2017 assessment for 2016 assessment for 2015 assessment for 2014 assessment for 2013 assessment for 2012 assessment for 2011 assessment for 2010 assessment for Note: 2018 $8,124,487,663 ??? $11,771,122 2017 $8,124,487,663 $12,172,839 $11,580,265 2016 $7,748,275,097 $11,968,036 $11,477,044 2015 $7,393,971,582 $11,740,674 $11,230,806 2014 $7,168,991,028 $11,472,290 $11,049,400 2013 $6,921,825,295 $11,074,920 $10,899,437 2012 $7,087,523,395 $11,340,034 $10,808,900 2011 $7,140,947,644 $11,138,355 $10,700,000 ??? $65, 857 $12,474 $48,346 $27, 744 $20,495 $9,817 $32,863 $11,771,122 $11,646,122 $11,489,518 $11,279,152 $11,077,144 $10,919,932 $10,818,717 $10,732,863 $1.448845 $1.433459 $1.482848 $1.525452 $1.545147 $1.577609 $1.526445 $1.503003 $1.60 $1.60 $1.60 $1.60 $1.60 $1.60 $1.60 $1.60 $0.151155 $0.072937 $0.063368 $0.068957 $0.058989 $0.025352 $0.074939 $0.061386 Figures reflected for the 2018 levy are preliminary and subject to change. The taxable value included above of $8,124, 487, 663 is the actual value for the 2017 levy as we have not yet received updated information from the County. ??? $592,574 $490,992 $509,868 $422,890 $175,483 $531,134 $438,355 • Generally speaking, you'll note there is a direct relationship between the Taxable Value listed in column A, and the Banked Capacity in columns H and I. In other words, as the Taxable Value increases the Banked Capacity also increases. This did not hold true for 2016 due to the Implicit Price Deflator (IPD) being less than 1%, which held the Highest Lawful Levy to a lower dollar value. • Alternatively though, there is an inverse relationship between the directions of the Taxable Value in column A and the Levy Rate per $1,000 in column F. In other words, as the Taxable Value increases (as is the case in 2016 and 2017) the Levy Rate per $1,000 decreases. Essentially what occurs in this case is that even though the Levy Rate per $1,000 may decrease, the actual amount paid by a property owner may not change significantly because the value of the property has increased. By the same token, as the economy declines and Taxable Values decrease, the Levy Rate per $1,000 will likely increase. • It is also noteworthy that in the years the City does not levy the 1% increase in property tax revenue that is allowed by State law, that potential increase is "banked" for potential future use. • The banked capacity can be accessed by the City through the annual property tax levy ordinance adopted by the Council. However, the City may only take the banked capacity up to a level where the levy rate per $1,000 of assessed value does not exceed $1.60. OPTIONS: Passage of an ordinance is required by law in order to levy 2018 property taxes. RECOMMENDED ACTION OR MOTION: No action is needed at this time. This item is scheduled to return to Council on October 10th and October 24th, where the Council will consider the first and second readings of the 2018 Property Tax Levy Ordinance. BUDGET/FINANCIAL IMPACTS: This ordinance levies property taxes for the City's 2018 Budget where we anticipate property tax revenues to be approximately $11,771,100 or 27.39% of total General Fund recurring revenues of $42,982,600. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Proposed Draft Ordinance No. 17-011 Levying 2018 Regular Property Taxes P:IClerklAgendaPackets for Web12017Iagendapacket 2017, 09-1211tem 7 RCA setting 2018 prop tax levy.docx DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 17-011 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, LEVYING THE REGULAR PROPERTY TAXES FOR THE CITY OF SPOKANE VALLEY, WASHINGTON FOR THE YEAR COMMENCING JANUARY 1, 2018 TO PROVIDE REVENUE FOR CITY SERVICES AS SET FORTH IN THE CITY BUDGET, AND OTHER MATTERS RELATING THERETO. WHEREAS, the City Council of the City of Spokane Valley has met and considered its budget for the calendar year 2018; and WHEREAS, the City's actual levy amount from the previous year was $11,646,122; and WHEREAS, the population of the City is more than 10,000. NOW, THEREFORE, the City Council of the City of Spokane Valley, do ordain as follows: Section 1. Property Tax Levy - An increase in the regular property tax levy is hereby authorized for the levy to be collected in the 2018 tax year. The dollar amount of the increase over the actual levy amount from the previous year shall be $0.00 which is a percentage increase of 0.0% from the previous year. This increase is exclusive of additional revenue resulting from new construction, improvements to property, newly constructed wind turbines, any increase in the value of state assessed property, any annexations that have occurred, and refunds made. Section 2. Transmittal of Budget. A complete copy of the budget as adopted, together with a copy of this Ordinance, shall be transmitted by the City Clerk to the Division of Municipal Corporations in the Office of the State Auditor, and to the Association of Washington Cities. Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City. PASSED by the City Council this day of , 2017. L.R. Higgins, Mayor ATTEST: Christine Bainbridge, City Clerk Approved As To Form: Date of Publication: Office of the City Attorney Effective Date: Ordinance 17-011 Levying 2018 Property Taxes Page 1 of 1 Meeting Date: CITY OF SPOKANE VALLEY Request for Council Action September 12, 2017 Department Director Approval: ❑ Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Retail Strategy: Retail Recruitment GOVERNING LEGISLATION: None PREVIOUS COUNCIL ACTION TAKEN: None BACKGROUND: In 2015, the City engaged the services of Community Attributes, Inc. (CAI) to conduct a study to determine the City's retail trade area, analyze demographics and retail demand, and develop a strategic work program to improve area retail activities. The study resulted in a retail improvement strategy that identified a variety of strategies and actions to enhance the City's offerings of neighborhood -oriented and locally -owned retail and dining options. More recently, the City adopted an update to its Comprehensive Plan and development regulations that incorporated many of the strategies and actions identified in the retail strategy, such as increased flexibility for retailers, increased density along commercial corridors, and new opportunities for neighborhood commercial. Tonight, staff will provide an overview of the key retail strategies and actions and their relationship to existing plans and strategies. Staff will also update Council on the launch of a new retail strategy to hire a retail recruiter to further enhance the City's retail offerings. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: Discussion BUDGET/FINANCIAL IMPACTS: The nonrecurring expenditure section of the 2017 General Fund budget includes $50,000 for this study. STAFF CONTACT: Chaz Bates, Economic Development Specialist; Mike Basinger, Economic Development Manager ATTACHMENTS: PowerPoint presentation Retail Recruitment RFQ via co 4.0 sia N a) sia E c :he N 7 Ecp > cc o cp.� E • Ct3 (1) Cia 2 a E O C..) a C..) a) .CiaM W 2 Spokane Valley City Council Meeting mprovement Strategy - Actions •_ co a) • rTE 111 �� i1�111 L O 0 C) ■ Rezone commercia cn cn 4.) E E C.) 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The selected firm shall have extensive experience and knowledge of retail recruitment. The selected firm may represent the City's interest at real estate conventions to recruit identified retailers and restaurants. BACKGROUND INFORMATION The City is a non -charter code city organized under Title 35A RCW, and has a Council -Manager form of government. The City Council consists of seven members elected at -large. The Mayor is elected by his fellow Council members, and serves as the Chair of the Council. The City Manager directs all City operations. The City Manager seeks at all times to develop and implement a "best practices" approach in operating the City government and to achieve a balanced, efficient, economical, and quality service delivery. The City incorporated March 31, 2003, and is currently the tenth largest city in Washington, encompassing 38.5 square miles. The City is part of the larger Spokane metropolitan area of approximately 450,000 and together with the City of Spokane is home to the majority of Spokane County's population and employment. With more than 94,000 residents and a role as a major housing and employment center in the greater Spokane area, the City appears well positioned to expand upon and diversify its current retail offerings. City staff and policymakers seek retail recruitment services to focus on filling identified gaps in retail offerings and services. CURRENT RETAIL EFFORTS In 2016, the City contracted with Community Attributes Incorporated (CAI) to develop a retail improvement strategy. The improvement strategy identified goals, strategies, and action steps for implementation. The strategy presented the City's decision makers with a robust list of opportunities to improve local retail. The City has taken the opportunity to implement many of the strategies with the passage of its update of the Comprehensive Plan in late 2016. The Comprehensive Plan updates primarily related to land use changes such as increasing residential densities for multifamily development, encouraging higher density single family housing typologies, allowing for more neighborhood commercial opportunities, and rezoning heavily traveled corridors to support retail and residential uses. RELEVANT STRATEGIC PLANS The following City strategies and/or plans provide background information for the retail recruitment effort: Retail Recruitment Strategy Lodging and Tourism Analysis and Strategy Comprehensive Plan Strategies and plans are located on the City's website at http://www.spokanevalley.org/cp. SCOPE OF WORK The firm selected shall be required to provide the following services to the City: Review the City's retail recruitment strategy Conduct market and retail gap analysis Develop a retail recruitment plan with a strategic retail prospect list Provide aggressive and proactive retail recruitment on behalf the City during the term of the contract A detailed scope shall be negotiated with the selected entity. Page 1 of 14 RFQ - Retail Recruitment PROPOSED SCHEDULE The City anticipates the following schedule for completion of this process: RFQ publication date: August 11, 2017 RFQ submission date: City decision by: Anticipated start date: September 1, 2017 September 22, 2017 October 13, 2017 PROJECT BUDGET The budget shall not exceed $50,000 including sales tax. This amount includes all professional services, deliverables and any other expenses. This is a one year contract with the possibility of ongoing one-year extensions based on measurable results. COMMUNICATIONS AND QUESTIONS Questions or requests for information shall be directed in writing or by email to: Mike Basinger,AICP Economic Development Manager City of Spokane Valley 11707 E Sprague, Suite 106 Spokane Valley, WA 99206 mbasinger@spokanevalley.org Questions shall be received no less than seven calendar days prior to the due date to be answered. The City is not obligated to consider or respond to any questions submitted or received within seven calendar days of the due date for submission of Qualifications. Questions shall be noted and the answers shall be posted at the City website at www.spokanevalley.org in the form of an addendum. Interested firms shall be responsible to check the website to obtain addenda. All official clarifications or interpretations of the documents shall be by written addenda issued by the City. Clarifications or answers to questions given verbally by the City during the submittal process are informal and unofficial and are not binding on the City or any party submitting Qualifications. The City is not responsible for oral interpretations. Notification of any apparent discrepancies, omissions, or doubt as to meaning found in this document shall be submitted in writing to the person designated to receive administrative questions identified above. Acknowledge receipt of addenda in Attachment A - Part 1. Failure to provide acknowledgment may result in the submitted Qualification being rejected as not responsive. All communications related to responding to this RFQ are to be directed to the person listed above. Unauthorized contact regarding this RFQ with other City employees may result in disqualification, and any unauthorized contact with City Council members shall result in automatic disqualification. RESPONSES; DUE DATE Submit seven hard copies and one electronic copy of responses no later than 4:00 pm on September 1, 2017, in a sealed envelope clearly marked "Economic Development Retail Recruitment RFQ" to the City of Spokane Valley, attn. Mike Basinger, Economic Development Manager, 11707 East Sprague Avenue, Suite 106, Spokane Valley, WA 99206. Submittals shall be signed by authorized representatives of the responding entity. Unsigned submittals shall not be considered. Any Qualifications received after the scheduled opening time shall not be considered. The responding entity is responsible for ensuring written submittals are received by the City by the time and date specified herein and accept all risk of late delivery for the method of delivery chosen, regardless of fault. Qualifications submitted by facsimile or by other telecommunication or electronic means shall not be accepted. Qualifications may be withdrawn any time prior to the due date/time. Page 2 of 14 RFQ - Retail Recruitment CONTRACT The City's proposed contract, with terms and conditions, is attached to this RFQ as Attachment B. Any proposed exceptions or modifications to the contract shall be noted in the Qualification submittal. Submission of a Qualification proposal in response to this RFQ is deemed to constitute consent to the City contract terms and conditions without modification, except as may be otherwise noted in the submitted Qualification. The City reserves the right to revise the stated contract terms and conditions prior to contract signature. By submitting a Qualification Proposal, the submitting firm acknowledges that it has read and understands the insurance requirements for the City's contract. Evidence of required insurance shall be submitted within 10 working days following notification of the Qualification proposal being accepted. The selected firm shall be required to carry, for the duration of any contract resulting from this RFQ, the insurance types and amounts as set forth in Attachment B. OWNERSHIP OF DOCUMENTS AND CONFIDENTIALITY Any reports, studies, conclusions, summaries, and any other type of work submitted by the responding entity shall become the property of the City. PUBLIC RECORDS Under Washington State law, the documents (including all such items as described in RCW 42.56.010 for the term "writing") submitted in response to this RFQ become a public record upon submission to the City, subject to mandatory disclosure upon request by any person, unless the documents are exempted by a specific provision of law. If the City receives a request for inspection or copying of the documents, it may, but is not required, to notify the responding entity submitting the documents of the request in order to allow the responding entity an opportunity to seek a judicial determination regarding the disclosure of the documents as permitted by law. The City assumes no contractual obligation to enforce any exemption or to provide notice to a responding entity of a records request. QUALIFICATIONS CONTENTS To be considered, the Qualifications proposal shall include the following fully executed forms and information: 1. Attachment A: Parts 1 and 2 2. Relevant Experience: a. Describe in detail your understanding of the services requested. b. Describe experience in planning and developing creative marketing collateral items, creative development, marketing strategies, strategic plans, as well as brand/identity pieces. Include any accomplishments demonstrating your expertise and level of experience. c. Include at least three completed projects which are similar to services requested under this RFQ. For each, provide the following information: Name and location of the project and year completed. Name and contact information of each client and their project manager. Elements of the project that are common to the plan/scope elements described in this request. Sample layouts or renderings of creative pieces, media, taglines, concepts and/or plans developed for clients. An evaluation of the success of the project. d. Discuss the experience of the firm in performing work for municipal or public organizations. Page 3 of 14 RFQ - Retail Recruitment e. Include, if desired, a sample work tailored to the City for implementing the services requested. 3. Project Approach and Management: a. A description of the proposing firm's project vision and approach to the project and value to the City. b. Describe the involvement and the duties of the project manager, with a clear description of how productivity will be monitored, how the project will be kept on budget and on schedule. c. Discuss the stages of document review, client meetings and reporting. d. Describe the proposed approach to engage the stakeholders in the development of the marketing strategy and image. Include suggestions or supplemental tasks which may improve the success of this project. Provide a list of deliverables, timeline for the project and a tentative budget. Provide examples of challenges and resulting solutions from previous projects. Describe ways in which the firm will apply knowledge gained from past projects to specific issues on this project. e. f. g. 4. Team: a. Location where work will be performed. b. Identify the project manager/account manager and principal contact who will be permanently assigned to the project (it is strongly preferred one person handle both tasks). c. Identify the proposed team, including sub -consultants, general qualifications and experience. Only include the staff that will actually perform the services requested in this RFQ. d. Project team resumes (provide no more than one page resume per team member). e. Include a one paragraph summary for each key team member, years of experience, education, certifications, company affiliation, workplace location, and a brief list of individual project experience. f. Describe the firm's capacity (staff resources) to complete multiple assigned projects. Naming of a reference is considered permission to contact the reference. The City may contact outside individuals or entities, whether offered as references or not. The City retains the right to use such information in its decision. Submittal of a response is agreement that the City may contact and use such information. EVALUATION CRITERIA AND WEIGHTS Qualifications shall be evaluated based on the criteria and evaluation weights shown below. Criteria Evaluation Weight Qualifications of firm, team and key personnel 40% Approach used on similar projects 25% Knowledge & experience in similar market areas 25% Timeline of scheduled recruitments 10% Page 4 of 14 RFQ - Retail Recruitment The City reserves the right to utilize new or revised evaluation criteria at its sole discretion. PERFORMANCE OF SERVICES: The City intends that the firm awarded a contract will perform the work commencing upon the notice to proceed and terminate upon project completion unless terminated sooner with written notification by the City. The designation of a firm as "most highly qualified" by the City is not intended to be nor will it be a guarantee that all professional services required by the City, appropriate to a firm of its type, will be exclusively performed by that firm. The City retains the right to award work, on this or any other projects, to other firms. GENERAL SELECTION PROCESS A recommendation committee will review all submittals based on the evaluation criteria set forth in this RFQ. This RFQ does not commit the City to award a contract. The City shall not pay any costs incurred in preparing a submittal or to procure or contract for services or supplies. The City reserves the right not to select any firm(s) for the services based on this RFQ, to accept or reject any or all submittals, or to cancel, at its discretion, this RFQ at any time. The selection of a firm as the most highly qualified to perform the work of this RFQ is not intended nor will it in any way be construed or considered to be a contract or an exclusive guarantee to furnish professional services associated with this project or any other work suitable to a firm of its type. If a firm is selected, a scope of work for services will be negotiated between the City and the firm within the budget set out above. If an agreement cannot be reached with the selected firm, negotiations will be terminated and the next most qualified firm will be contacted for contract negotiations. No work shall be undertaken without a mutually agreed upon statement of work, fee, and contract signed by the parties. Any contract awarded shall be nonexclusive and, if it be in the City's best interest, it may award work to other firms. Any contracts resulting from this RFQ between the City and the firm may be canceled upon written notification by the City. INTERVIEWS Interviews may be held at the sole option of the City. If interviews are conducted, firms should plan to have key personnel on their interview teams who would be assigned to work on the Project. Interviewing firms may be asked to provide supplemental or additional information for review by the committee prior to the interviews. The City reserves the right to utilize new or revised evaluation criteria and weights to be used in evaluation of the firms being interviewed. If changes are made to the criteria or weights, they will be sent to the interview candidates prior to the conduct of the interviews. Committee members shall use the applicable evaluation criteria and weights to evaluate interview information. Previous clients may be contacted as part of the evaluation process. The recommendation committee shall rank the firms interviewed and select the most highly qualified firm. EVALUATION COMMITTEE Typically, evaluation committees try to review all submittals at one sitting in order to facilitate continuity, which helps improve the consistency of the individual scoring. Due to the number of firms that typically respond and a limited amount of time available for review it is strongly recommended the response be concise and to the point. The response should be structured in order to make it easy for the committee to evaluate the firm's professional capabilities and experience. Page 5 of 14 RFQ - Retail Recruitment NON -COLLUSION Submittal and signature of a proposal is an affirmation that the document and proposal is genuine and not a sham or collusive, and is not made in interest of any person not named, and that the responding entity has not induced or solicited others to submit a sham offer, or refrain from proposing. NO COSTS The City shall not be responsible for any costs incurred by any respondents in preparing, submitting, or presenting its response to the RFQ or interview process, if applicable. The City shall not be responsible for any ocsts incurred by the responding entity selected by the City prior to the date of the contract. NON -ENDORSEMENT As a result of the selection of a responding entity, the City is neither endorsing nor suggesting the responding entity's services are the best or only solution. The responding entity agrees to make no reference to the City in any literature, promotional material, brochures, sales presentation, or the like without prior express written consent from the City. Page 6 of 14 RFQ - Retail Recruitment ATTACHMENTA- Part 1 GENERAL INFORMATION A. Legal name of applicant company B. Name of contact person C. Title D. Did outside individuals/agencies assist with preparation of this program? ❑ Yes ❑No If "Yes", please describe: D. RECEIPT OF ADDENDA: Firm acknowledges receipt of the following addenda if any: Addendum No. _ Addendum No. Addendum No. ___ Dated Dated Dated I certify that to the best of my knowledge the information contained in this RFQ is accurate and complete and that I have the legal authority to commit this agency to a contractual agreement. I realize the final funding for any service is based upon funding levels and the approval of the City. Print Name Title Signature, Administrator, or Applicant Agency Date Page 7 of 14 RFQ - Retail Recruitment ATTACHMENTA- Part2 BUSINESS STATEMENT Please complete and submit with your response. 1. Name of business: 2. Business address: 3. Phone: Business fax: e-mail: 4. Business classification (check all that apply): ❑ Individual ❑ Partnership ❑ Corporation 5. Federal tax number (UBI number): 6. Name of owner: 7. Does the company maintain insurance in amounts specified by the City contract? ❑ Yes ❑ No If no, describe the differences: 8. Are there claims pending against this insurance policy? ❑ Yes ❑No If yes, please explain the nature of the claims: 9. Has the company or anybody in the company ever been disqualified or terminated by any public agency? ❑ Yes ❑ No 10. Proposal offers shall be good and valid until the City completes the award or rejects the proposals. Failure to concur with this condition may result in rejection of the offer. Does the firm accept this condition? ❑ Yes ❑ No I certify that to the best of my knowledge, the information contained in this proposal is accurate and complete, and that I have the legal authority to commit this company to a contractual agreement. SIGNATURE: Date: RFQ - Retail Recruitment Page 8 of 14 PRINT NAME AND TITLE OF SIGNER: ATTACHMENT B - City of Spokane Valley Contact for Professional Services DRAFT AGREEMENT FOR PROFESSDONALSERVICES <Consultant> THIS AGREEMENT is made by and between the City of Spokane Valley, a code City of the State of Washington, hereinafter "City" and , hereinafter "Consultant," jointly referred to as "Parties." IN CONSIDERATION of the terms and conditions contained herein, the Parties agree as follows: 1. Work to Be Performed. Consultant shall provide all labor, services and material to satisfactorily complete the attached Scope of Services. A. Administration. The City Manager or designee shall administer and be the primary contact for Consultant. Prior to commencement of work, Consultant shall contact the City Manager or designee to review the Scope of Services, schedule and date of completion. The Scope of Services is attached hereto as Exhibit A. Upon notice from the City Manager or designee, Consultant shall commence work, perform the requested tasks in the Scope of Services, stop work and promptly cure any failure in performance under this Agreement. B. Representations. City has relied upon the qualifications of Consultant in entering into this Agreement. By execution of this Agreement, Consultant represents it possesses the ability, skill and resources necessary to perform the work and is familiar with all current laws, rules and regulations which reasonably relate to the Scope of Services. No substitutions of agreed-upon personnel shall be made without the prior written consent of City. Consultant represents that the compensation as stated in paragraph 3 is adequate and sufficient compensation for its timely provision of all professional services required to complete the Scope of Services under this Agreement. Consultant shall be responsible for the technical accuracy of its services and documents resulting therefrom, and City shall not be responsible for discovering deficiencies therein. Consultant shall correct such deficiencies without additional compensation except to the extent such action is directly attributable to deficiencies in City furnished information. C. Standard of Care. Consultant shall exercise the degree of skill and diligence normally employed by professional consultants engaged in the same profession, and performing the same or similar services at the time such services are performed. D. Modifications. City may modify this Agreement and order changes in the work whenever necessary or advisable. Consultant will accept modifications when ordered in writing by the City Manager or designee. Compensation for such modifications or changes shall be as mutually agreed between the Parties. Consultant shall make such revisions in the work as are necessary to correct errors or omissions appearing therein when required to do so by City without additional compensation. Page 9 of 14 RFQ - Retail Recruitment 2. Term of Contract. This Agreement shall be in full force and effect upon execution and shall remain in effect until completion of all contractual requirements have been met as determined by City. Consultant shall complete its work by , 20, unless the time for performance is extended in writing by the Parties. Either Party may terminate this Agreement for material breach after providing the other Party with at least ten days' prior notice and an opportunity to cure the breach. City may, in addition, terminate this Agreement for any reason by ten days' written notice to Consultant. In the event of termination without breach, City shall pay Consultant for all work previously authorized and satisfactorily performed prior to the termination date. 3. Compensation. (Option A) City agrees to pay Consultant $ , (which includes Washington State Sales Tax if any is applicable) as full compensation for everything done under this Agreement, as set forth in Exhibit B. Consultant shall not perform any extra, further or additional services for which it will request additional compensation from City without a prior written agreement for such services and payment therefore. (Option B) City agrees to pay Consultant an agreed upon hourly rate up to a maximum amount of $**** as full compensation for everything done under this Agreement, as set forth in Exhibit B. Consultant shall not perform any extra, further or additional services for which it will request additional compensation from City without a prior written agreement for such services and payment therefore. 4. Payment. Consultant shall be paid monthly upon presentation of an invoice to City. Applications for payment shall be sent to the City Finance Department at the below stated address. City reserves the right to withhold payment under this Agreement for that portion of the work (if any) which is determined in the reasonable judgment of the City Manager or designee to be noncompliant with the Scope of Services, City standards, City Code, and federal or state standards. 5. Notice. Notices other than applications for payment shall be given in writing as follows: TO THE CITY: TO THE CONSULTANT: Name: Christine Bainbridge, City Clerk Name: Phone: (509) 921-1000 Phone: Address: 11707 East Sprague Ave, Suite 106 Address: Spokane Valley, WA 99206 6. Applicable Laws and Standards. The Parties, in the performance of this Agreement, agree to comply with all applicable federal, state, and local laws and regulations. Consultant warrants that its designs, construction documents, and services shall conform to all federal, state and local statutes and regulations. 7. Certification Regarding Debarment, Suspension, and Other Responsibility Matters - Primary Covered Transactions. A. By executing this Agreement, the Consultant certifies to the best of its knowledge and belief, that it and its principals: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; Page 10 of 14 RFQ - Retail Recruitment 2. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission or fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (A)(2) of this certification; and 4. Have not within a three-year period preceding this application/proposal had one or more public transactions (federal, state, or local) terminated for cause or default. B. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this Agreement. 8. Relationship of the Parties. It is understood, agreed and declared that Consultant shall be an independent contractor, and not the agent or employee of City, that City is interested in only the results to be achieved, and that the right to control the particular manner, method and means in which the services are performed is solely within the discretion of Consultant. Any and all employees who provide services to City under this Agreement shall be deemed employees solely of Consultant. The Consultant shall be solely responsible for the conduct and actions of all its employees under this Agreement and any liability that may attach thereto. 9. Ownership of Documents. All drawings, plans, specifications, and other related documents prepared by Consultant under this Agreement are and shall be the property of City, and may be subject to disclosure pursuant to chapter 42.56 RCW or other applicable public record laws. The written, graphic, mapped, photographic, or visual documents prepared by Consultant under this Agreement shall, unless otherwise provided, be deemed the property of City. City shall be permitted to retain these documents, including reproducible camera-ready originals of reports, reproduction quality mylars of maps, and copies in the form of computer files, for the City's use. City shall have unrestricted authority to publish, disclose, distribute and otherwise use, in whole or in part, any reports, data, drawings, images or other material prepared under this Agreement, provided that Consultant shall have no liability for the use of Consultant's work product outside of the scope of its intended purpose. 10. Records. The City or State Auditor or any of their representatives shall have full access to and the right to examine during normal business hours all of Consultant's records with respect to all matters covered in this Agreement. Such representatives shall be permitted to audit, examine and make excerpts or transcripts from such records and to make audits of all contracts, invoices, materials, payrolls and record of matters covered by this Agreement for a period of three years from the date final payment is made hereunder. 11. Insurance. Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by Consultant, its agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance. Consultant shall obtain insurance of the types described below: 1. Automobile liability insurance covering all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. Page 11 of 14 RFQ - Retail Recruitment 2. Commercial general liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. City shall be named as an insured under Consultant's commercial general liability insurance policy with respect to the work performed for the City. 3. Workers' compensation coverage as required by the industrial insurance laws of the State of Washington. 4. Professional liability insurance appropriate to Consultant's profession. B. Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 1. Automobile liability insurance with a minimum combined single limit for bodily injury and property damage of no less than $1,000,000 per accident. 2. Commercial general liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. 3. Professional liability insurance, if applicable, shall be written with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. C. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions for automobile liability, professional liability and commercial general liability insurance: 1. Consultant's insurance coverage shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by City shall be in excess of Consultant's insurance and shall not contribute with it. 2. Consultant shall fax or send electronically in .pdf format a copy of insurer's cancellation notice within two business days of receipt by Consultant. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. E. Evidence of Coverage. As evidence of the insurance coverages required by this Agreement, Consultant shall furnish acceptable insurance certificates to the City Clerk at the time Consultant returns the signed Agreement, which shall be Exhibit C. The certificate shall specify all of the parties who are additional insureds, and shall include applicable policy endorsements, and the deduction or retention level. Insuring companies or entities are subject to City acceptance. If requested, complete copies of insurance policies shall be provided to City. Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions, and/or self-insurance. 12. Indemnification and Hold Harmless. Consultant shall, at its sole expense, defend, indemnify and hold harmless City and its officers, agents, and employees, from any and all claims, actions, suits, liability, loss, costs, attorney's fees and costs of litigation, expenses, injuries, and damages of any nature whatsoever relating to or arising out of the wrongful or negligent acts, errors or omissions in the services provided by Consultant, Consultant's agents, subcontractors, subconsultants and employees to the fullest extent permitted by law, subject only to the limitations provided below. Consultant's duty to defend, indemnify and hold harmless City shall not apply to liability for damages arising out of such services caused by or resulting from the sole negligence of City or City's agents or employees. Page 12 of 14 RFQ - Retail Recruitment Consultant's duty to defend, indemnify and hold harmless City against liability for damages arising out of such services caused by the concurrent negligence of (a) City or City's agents or employees, and (b) Consultant, Consultant's agents, subcontractors, subconsultants and employees, shall apply only to the extent of the negligence of Consultant, Consultant's agents, subcontractors, subconsultants and employees. Consultant's duty to defend, indemnify and hold City harmless shall include, as to all claims, demands, losses and liability to which it applies, City's personnel -related costs, reasonable attorneys' fees, and the reasonable value of any services rendered by the office of the City Attorney, outside consultant costs, court costs, fees for collection, and all other claim -related expenses. Consultant specifically and expressly waives any immunity that may be granted it under the Washington State Industrial Insurance Act, Title 51 RCW. These indemnification obligations shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable to or for any third party under workers' compensation acts, disability benefit acts, or other employee benefits acts. Provided, that Consultant's waiver of immunity under this provision extends only to claims against Consultant by City, and does not include, or extend to, any claims by Consultant's employees directly against Consultant. Consultant hereby certifies that this indemnification provision was mutually negotiated. 13. Waiver. No officer, employee, agent or other individual acting on behalf of either Party has the power, right or authority to waive any of the conditions or provisions of this Agreement. No waiver in one instance shall be held to be a waiver of any other subsequent breach or nonperformance. All remedies afforded in this Agreement or by law, shall be taken and construed as cumulative, and in addition to every other remedy provided herein or by law. Failure of either Party to enforce at any time any of the provisions of this Agreement or to require at any time performance by the other Party of any provision hereof shall in no way be construed to be a waiver of such provisions nor shall it affect the validity of this Agreement or any part thereof. 14. Assignment and Delegation. Neither Party shall assign, transfer, or delegate any or all of the responsibilities of this Agreement or the benefits received hereunder without first obtaining the written consent of the other Party. 15. Subcontracts. Except as otherwise provided herein, Consultant shall not enter into subcontracts for any of the work contemplated under this Agreement without obtaining prior written approval of City. 16. Confidentiality. Consultant may, from time to time, receive information which is deemed by City to be confidential. Consultant shall not disclose such information without the prior express written consent of City or upon order of a court of competent jurisdiction. 17. Jurisdiction and Venue. This Agreement is entered into in Spokane County, Washington. Disputes between City and Consultant shall be resolved in the Superior Court of the State of Washington in Spokane County. Notwithstanding the foregoing, Consultant agrees that it may, at City's request, be joined as a party in any arbitration proceeding between City and any third party that includes a claim or claims that arise out of, or that are related to Consultant's services under this Agreement. Consultant further agrees that the Arbitrator(s) decision therein shall be final and binding on Consultant and that judgment may be entered upon it in any court having jurisdiction thereof. 18. Cost and Attorney's Fees. The prevailing party in any litigation or arbitration arising out of this Agreement shall be entitled to its attorney's fees and costs of such litigation (including expert witness fees). Page 13 of 14 RFQ - Retail Recruitment 19. Entire Agreement. This written Agreement constitutes the entire and complete agreement between the Parties and supersedes any prior oral or written agreements. This Agreement may not be changed, modified or altered except in writing signed by the Parties hereto. 20. Anti -kickback. No officer or employee of City, having the power or duty to perform an official act or action related to this Agreement shall have or acquire any interest in this Agreement, or have solicited, accepted or granted a present or future gift, favor, service or other thing of value from any person with an interest in this Agreement. 21. Business Registration. Prior to commencement of work under this Agreement, Consultant shall register with the City as a business. 22. Severability. If any section, sentence, clause or phrase of this Agreement should be held to be invalid for any reason by a court of competent jurisdiction, such invalidity shall not affect the validity of any other section, sentence, clause or phrase of this Agreement. 23. Exhibits. Exhibits attached and incorporated into this Agreement are: A. Scope of Services B. Fee proposal C. Insurance Certificates The Parties have executed this Agreement this day of , 20 COTY OF SPOKANE VALLEY Consultant: Mark Calhoun, City Manager By: Its: Authorized Representative ATTEST: APPROVED AS TO FORM: Christine Bainbridge, City Clerk Office of the City Attorney Page 14 of 14 RFQ - Retail Recruitment To: From: Re: DRAFT ADVANCE AGENDA as of September 7, 2017; 8:30 a.m. Please note this is a work in progress; items are tentative Council & Staff City Clerk, by direction of City Manager Draft Schedule for Upcoming Council Meetings September 19, 2017, Study Session Format, 6:00 p.m. 1. Outside Agencies Presentations: Economic Development & Social Services 2. Advance Agenda - Mayor Higgins [*estimated September 26, 2017, Formal Meetin2 Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Mayoral Appointment: Citizen to Spokane Housing Authority - Mayor Higgins 3. Admin Report: Police Dept Monthly Report - Mark Werner 4. City Manager's Presentation of 2018 Preliminary Budget - Mark Calhoun 5. Admin Report: Advance Agenda - Mayor Higgins 6. Info Only: Department Reports October 3, 2017, Study Session Format, 6:00 p.m. 1. Spokane Regional Health District - Dr. Lutz 2. CenterPlace Great Room Bid - Mike Stone 3. Proposed 2017 Budget Amendment - Chelsie Taylor 4. Draft 2018 Legislative Agenda - Mark Calhoun 5. Advance Agenda - Mayor Higgins 6. Info Only: CDBG Grant Info [*estimated [*estimated October 10, 2017, Formal Meetin2 Format, 6:00 p.m. 1. PUBLIC HEARING: Proposed 2018 Budget - Chelsie Taylor 2. Consent Agenda (claims, payroll, minutes) 3. First Reading Proposed Property Tax Ordinance 17-011- Chelsie Taylor 4. Motion Consideration: CenterPlace Great Room Bid - Mike Stone [*estimated October 17, 2017, Study Session Format, 6:00 p.m. 1. Felts Field Update - Airport Director Larry Krauter 2. CDBG Grant - Chaz Bates 3. Official Newspaper of Spokane Valley - Chris Bainbridge, Cary Driskell 4. Advance Agenda - Mayor Higgins [*estimated October 24, 2017, Formal Meetin2 Format, 6:00 p.m. 1. PUBLIC HEARING: Proposed 2017 Budget Amendment - Chelsie Taylor 2. First Reading Ordinance 17-012 Amending 2017 Budget - Chelsie Taylor 3. PUBLIC HEARING: CDBG Grants - Chaz Bates 4. Motion Consideration: CDBG Grant Projects - Chaz Bates 5. Consent Agenda (claims, payroll, minutes) 6. Second Reading Proposed Property Tax Ordinance 17-011- Chelsie Taylor 7. First Reading Ordinance 17-013 Adopting 2018 Budget - Chelsie Taylor 8. Motion Consideration: Allocation of Funds to Outside Agencies - Chelsie Taylor 9. Motion Consideration: Legislative Agenda - Mark Calhoun 10. Admin Report: Police Dept Monthly Report - Mark Werner 11. Admin Report: Advance Agenda - Mayor Higgins 12. Info Only: Department Reports Draft Advance Agenda 9/7/2017 1:48:06 PM [*estimated fdue Tue, Sept 121 (-120 mins) (5 minutes) meeting: 125 minutes] fdue Tue, Sept 191 (5 minutes) (5 minutes) (15 minutes) (45 minutes) (5 minutes) meeting: 75 minutes] fdue Tue, Sept 261 (20 minutes) (15 minutes) (10 minutes) (10 minutes) (5 minutes) meeting: 60 minutes] fdue Tue, Oct 31 (20 minutes) (5 minutes) (15 minutes) (10 minutes) meeting: 50 minutes] fdue Tue, Oct 101 (15 minutes) (15 minutes) (15 minutes) (5 minutes) meeting: 50 minutes] fdue Tue, Oct 1711 (15 minutes) (15 minutes) (15 minutes) (10 minutes) (5 minutes) (15 minutes) (20 minutes) (20 minutes) (10 minutes) (15 minutes) (5 minutes) meeting: 145 minutes] Page 1 of 3 October 31, 2017, Study Session Format, 6:00 p.m. 1. 8th & McDonald — John Hohman 2. Advance Agenda [due Tue, Oct 241 (20 minutes) [*estimated meeting: minutes] November 7, 2017, Study Session, 6:00 p.m. [Note: meeting might be cancelled due to election night] November 14, 2017, Formal Meeting Format, 6:00 p.m. 1. PUBLIC HEARING: Final Hearing on 2018 Budget — Chelsie Taylor 2. Consent Agenda (claims, payroll, minutes) 3. Second Reading Ordinance 17-012 Amending 2017 Budget — Chelsie Taylor 4. Second Reading Ordinance 17-013 Adopting 2018 Budget — Chelsie Taylor 5. Admin Report: LTAC Recommendations to Council — Chelsie Taylor 6. Advance Agenda — Mayor Higgins November 21, 2017, Study Session Format, 6:00 p.m. 1. Admin Report: 2018 Fee Resolution — Chelsie Taylor 2. Advance Agenda — Mayor Higgins fdue Tue, Nov 71 (20 minutes) (5 minutes) (15 minutes) (20 minutes) (20 minutes) (5 minutes) [*estimated meeting: 85 minutes] fdue Tue, Nov 141 (20 minutes) (5 minutes) [*estimated meeting: minutes] November 28, 2017, Formal Meetin2 Format, 6:00 p.m. Meeting cancelled due to Thanksgiving Holiday December 5, 2017, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Higgins December 12, 2017, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Fee Resolution, 2018 — Chelsie Taylor 3. Motion Consideration: Award of LTAC Funds — Chelsie Taylor 4. Advance Agenda — Mayor Higgins December 19, 2017, Study Session Format, 6:00 p.m. 1. Advance Agenda — Mayor Higgins [due Tue, Nov 211 (5 minutes) fdue Tue, Dec 51 (5 minutes) (10 minutes) (25 minutes) (5 minutes) [*estimated meeting: 45 minutes] fdue Tue, Dec 121 (5 minutes) December 26, 2017, Formal Meetin2 Format, 6:00 p.m. Meeting cancelled due to Christmas Holiday January 2, 2018, Study Session, 6:00 p.m. Administration of Oath of Office to Newly Elected Officials 1. Selection of Mayor and Deputy Mayor — Chris Bainbridge 2. Advance Agenda — Mayor fdue Tue, Dec 261 (15 minutes) (5 minutes) Draft Advance Agenda 9/7/2017 1:48:06 PM Page 2 of 3 *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Density Standards (19.70.050(g)) Disc Golf Park Donation Recognition Emergency Management RFQ Farmers Market Fee Resolution (credit card fees, etc.) Grants received, history Nuisance Properties (drug houses, etc.) Parental Rights [+staff research time] Police Precinct (officers, cars, carpet, etc.) Protestor Conditions School Interns Second Amendment Sanctuary City Shipping Containers Sign Ordinance Small Cell Regulations Snow Removal Ordinance 2nd read 17-010 Solid Waste Contract Approval Sullivan Road Bridge Update Transportation & Infrastructure Undergrounding Urban Farming & Animal Keeping Utility Facilities in ROW Water Banking Yard Sales Regulation Review Draft Advance Agenda 9/7/2017 1:48:06 PM Page 3 of 3 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 12, 2017 Department Director Approval Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ® executive session AGENDA ITEM TITLE: EXECUTIVE SESSION: Pending Litigation GOVERNING LEGISLATION: [RCW 42.30.110(1)(i)] PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: OPTIONS: RECOMMENDED ACTION OR MOTION: "I move that Council adjourn into executive session for approximately 30 minutes to discuss pending litigation, and that no action will be taken upon return to open session." BUDGET/FINANCIAL IMPACTS: STAFF CONTACT: Cary Driskell ATTACHMENTS: