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2017, 09-26 Regular MeetingAGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT MEETING Tuesday, September 26, 2017 6:00 p.m. Spokane Valley City Hall Council Chambers 10210E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting CALL TO ORDER INVOCATION Pastor Joe Pursch, Valley Fourth Memorial Church PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS COMMITTEE, BOARD, LIAISON SUMMARY REPORTS MAYOR'S REPORT PROCLAMATION: PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and city residence for the record and limit remarks to three minutes. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on Sept 26, 2017 Request for Council Action Form, Total: $3,189,879.98 b. Approval of Payroll for Pay Period Ending September 15, 2017: $364,223.83 c. Approval of September 8, 2017 Council Meeting Minutes, Special Meeting d. Approval of September 12, 2017 Council Meeting Minutes, Formal Meeting Format e. Approval of September 19, 2017 Council Meeting Minutes, Study Session NEW BUSINESS: 2. Motion Consideration: Mayoral Appointment, Citizen to Spokane Housing Authority — Mayor Higgins [public comment] ADMINISTRATIVE REPORTS: 3. History of Grants Received — Adam Jackson 4. Sidewalk Snow Removal — Cary Driskell 5. Police Department Monthly Report — Chief Werner 6. City Manager's Presentation of 2018 Preliminary Budget — Mark Calhoun 7. Advance Agenda — Mayor Higgins Council Agenda 09-26-17 Formal Format Meeting Page 1 of 2 INFORMATION ONLY (will not be reported or discussed): 8. Department Monthly Reports CITY MANAGER COMMENTS ADJOURNMENT General Meetinji Schedule (meeting schedule is always subject to change) Regular Council meetings are generally held every Tuesday beginning at 6:00 p.m. The Formal meeting formats are generally held the 211 and 41 Tuesdays. Formal meeting have time allocated for general public comments as well as comments after each action item. The Study Session formats (the less formal meeting) are generally held the 1St 3'=d and 5r'—' Tuesdays. Study Session formats DO NOT have time allocated for general public comments; but if action items are included, comments are permitted after those specific action items. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk at (509) 921-1000 as soon as possible so that arrangements may be made. Council Agenda 09-26-17 Formal Format Meeting Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: Sept 26, 2017 Department Director Approval: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER LIST 09-07-2017 09-07-2017 09-12-2017 09-13-2017 09-15-2017 09-18-2017 09-19-2017 VOUCHER NUMBERS 42594-42606; 2721180; 2747100 42607-42628 42629 27471001 42630-42678 7406-7432 6029; 6048; 6049; 6051; 6053 GRAND TOTAL: TOTAL AMOUNT $1,803,167.03 $54,077.91 $12,445.10 $193,048.83 $1,045,607.89 $5,139.00 $76,394.22 $3,189,879.98 Explanation of Fund Numbers found #001 - General Fund 001.011.000.511. City Council 001.013.000.513. City Manager 001.013.015.515. Legal 001.016.000. Public Safety 001.018.013.513. Deputy City Manager 001.018.014.514. Finance 001.018.016.518. Human Resources 001.032.000. Public Works 001.058.050.558. CED - Administration 001.058.051.558. CED — Economic Development 001.058.055.558. CED — Development Services -Engineering 001.058.056.558. CED — Development Services -Planning 001.058.057.558 CED — Building 001.076.000.576. Parks & Rec—Administration 001.076.300.576. Parks & Rec-Maintenance 001.076.301.571. Parks & Rec-Recreation 001.076.302.576. Parks & Rec- Aquatics 001.076.304.575. Parks & Rec- Senior Center 001.076.305.571. Parks & Rec-CenterPlace 001.090.000.511. General Gov't- Council related 001.090.000.514. General Gov't -Finance related 001.090.000.517. General Gov't -Employee supply 001.090.000.518. General Gov't- Centralized Services 001.090.000.519. General Gov't -Other Services 001.090.000.540. General Gov't -Transportation 001.090.000.550. General Gov't -Natural & Economic 001.090.000.560. General Gov't -Social Services 001.090.000.594. General Gov't -Capital Outlay 001.090.000.595. General Gov't -Pavement Preservation on Voucher Lists Other Funds 101 — Street Fund 103 — Paths & Trails 105 — Hotel/Motel Tax 106 — Solid Waste 120 - CenterPlace Operating Reserve 121— Service Level Stabilization Reserve 122 — Winter Weather Reserve 204 — Debt Service 301 — REET 1 Capital Projects 302 — REET 2 Capital Projects 303 — Street Capital Projects 309 — Parks Capital Grants 310 — Civic Bldg Capital Projects 311 — Pavement Preservation 312 — Capital Reserve 314 — Railroad Grade Separation Projects 402 — Stormwater Management 403 — Aquifer Protection Area 501 — Equipment Rental & Replacement 502 — Risk Management RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Voucher Lists vchlist 09/07/2017 9:29:42AM Voucher List Spokane Valley Page: 1 Bank code : apbank Voucher Date Vendor Invoice 42594 9/7/2017 000197 ACRANET 42595 9/7/2017 000815 BNSF RAILROAD CO 42596 9/7/2017 000508 CONOCOPHILLIPS FLEET 42597 9/7/2017 003624 DEHN, SHELLY 42598 9/7/2017 001447 FREE PRESS PUBLISHING INC 42599 9/7/2017 002552 MDM CONSTRUCTION INC. 42600 9/7/2017 000652 OFFICE DEPOT INC. 42601 9/7/2017 006079 SHOCKEY PLANNING GROUP INC 42602 9/7/2017 000230 SPOKANE CO AUDITORS OFFICE 42603 9/7/2017 000001 SPOKANE CO TREASURER 42604 9/7/2017 000335 TIRE-RAMA 4568 CIP 0259 51097794 EXPENSES 47700 47701 47702 PAY APP 3 956623355001 958633565001 958697205001 958748328001 959825613001 201708017 AUGUST 2017 42000413 8080052423 Fund/Dept 001.018.016.518 303.000.259.595 001.058.057.558 001.018.016.518 001.013.000.513 001.013.000.513 001.058.056.558 303.000.251.595 001.090.000.518 001.018.016.518 001.090.000.518 001.018.014.514 001.090.000.518 001.058.056.558 001.058.056.558 001.016.000.554 001.058.056.524 Description/Account Amount EMPLOYEE BACKGROUND CHECK Total : CIP 0259 - WIRELINE CROSSING A Total : AUGUST 2017 FLEET FUEL BILL Total : EXPENSE REIMBURSEMENT Total : LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION Total : 0251 -CONSTRUCTION CONTRACT Total : OFFICE SUPPLIES: CITY HALL MO\ OFFICE SUPPLIES: HR OFFICE SUPPLIES: CITY HALL MO\ OFFICE SUPPLIES: FINANCE OFFICE SUPPLIES: CITY HALL MO\ Total : PROFESSIONAL SERVICES RECORDING FEES Total : Total : ANIMAL CONTROL SERVICE SEPTI Total : BATTERY 2008 COLORADO 40211E 56.00 56.00 800.00 800.00 2,319.17 2,319.17 15.60 15.60 25.00 25.00 78.20 128.20 150,155.07 150,155.07 99.46 -19.69 116.74 20.66 15.55 232.72 1,189.50 1,189.50 374.00 374.00 21,071.39 21,071.39 174.03 Page: 1 vchlist 09/07/2017 9:29:42AM Voucher List Page: 2 Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 42604 9/7/2017 000335 000335 TIRE-RAMA (Continued) Total : 174.03 42605 9/7/2017 000780 UNION PACIFIC RR CO CIP 0259 303.000.259.595 CIP 0259 - WIRELINE CROSSING A 505.00 Total : 505.00 42606 9/7/2017 005314 US BANK 4711111 001.090.000.592 LGTO REFUNDING BONDS 2014 300.00 4711113 001.090.000.592 LGTO BONDS 2016 300.00 Total : 600.00 2721180 8/29/2017 000001 SPOKANE CO TREASURER 9290201157 001.016.000.521 LE CONTRACT BILLING AUGUST 21 1,469,581.00 Total : 1,469, 581.00 2747100 9/5/2017 000001 SPOKANE CO TREASURER AUGUST 2017 001.016.000.512 SPOKANE COUNTY SERVICES 155,965.35 Total : 155,965.35 15 Vouchers for bank code : apbank Bank total : 1,803,167.03 15 Vouchers in this report Total vouchers : 1,803,167.03 Page: 2 vchlist 09/07/2017 1:55:09PM Voucher List Spokane Valley Page: = 1 Bank code : apbank Voucher Date Vendor Invoice 42607 9/7/2017 000918 BLUE RIBBON LINEN SUPPLY INC 9887748 42608 9/7/2017 003300 CAPITAL ONE COMMERCIAL Aug 2017 42609 9/7/2017 000326 CONSOLIDATED IRRIGATION #19 Aug 2017 Aug 2017 42610 9/7/2017 000246 EAST SPOKANE WATER DIST #1 42611 9/7/2017 003820 FRED PRYOR CAREERTRACK 42612 9/7/2017 003336 FUNFLICKS OUTDOOR MOVIES 42613 9/7/2017 000007 GRAINGER 42614 9/7/2017 000070 INLAND POWER & LIGHT CO 42615 9/7/2017 000388 IRVIN WATER DIST. #6 42616 9/7/2017 001987 JENKINS, ART 42617 9/7/2017 000132 MODERN ELECTRIC WATER CO 42618 9/7/2017 000187 NW MUSEUM OF ARTS & CULTURE Aug 2017 22494156 2643115 9537329816 Aug 2017 Aug 2017 Expenses Aug 2017 Aug 2017 181 N M248 Fund/Dept 001.076.305.575 001.076.305.575 001.076.300.576 402.402.000.531 402.402.000.531 001.076.305.575 001.076.301.571 101.042.000.542 001.076.300.576 402.402.000.531 101.042.000.542 001.076.300.576 001.076.301.571 Description/Account Amount LINEN SERVICE AND SUPPLY AT C Total : SUPPLIES: CENTERPLACE/WELLN Total : UTILTIES: PARKS UTILITIES: PW Total : WATER CHARGES: AUG 2017 Total : FRED PRYOR CAREERTRACK Total : OUTDOOR MOVIE SCREEN FOR M Total : Total : Total : Total : 001.076.300.576 SUPPLIES FOR PARKS UTILITIES:AUG 2017 UTILITIES: PARKS & PW EXPENSE REIMBURSEMENT Total : UTILITIES: AUG 2017 PW UTILITIES: AUG 2017 PARKS Total : SUMMER DAY CAMP FIELD TRIP 64.98 64.98 454.08 454.08 1,902.12 833.51 2,735.63 4,543.95 4,543.95 149.00 149.00 6,921.02 6,921.02 79.30 79.30 440.98 440.98 376.90 376.90 57.48 57.48 9,795.46 6,461.91 16,257.37 204.00 Page: �1� vchlist 09/07/2017 1:55:09PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 42618 9/7/2017 000187 000187 NW MUSEUM OF ARTS & CULTURE (Continued) 42619 9/7/2017 006272 OREGON LLC 42620 9/7/2017 006271 SCHMIDT CONTRACTORS 42621 9/7/2017 000709 SENSKE LAWN & TREE CARE INC. 42622 9/7/2017 006037 STATE PROTECTION SVCS INC S H P-2016-0008 BLD -2017-2373 8049424 54089 42623 9/7/2017 002306 TERRELL LANDSCAPE ARCHITECT, MIC 2982 3030 42624 9/7/2017 001472 TESTAMERICA LABORATORIES 59106948 42625 9/7/2017 001056 TRIPLE PLAY 8/23/2017 42626 9/7/2017 000167 VERA WATER & POWER Aug 2017 42627 9/7/2017 000038 WASTE MANAGEMENT OF SPOKANE 0478997-2681-5 0478998-2681-3 42628 9/7/2017 000487 YMCA OF THE INLAND NW 22 Vouchers for bank code : apbank 22 Vouchers in this report Aug 31 2017 Fund/Dept 001.237.10.95 001.058.059.322 001.016.016.521 001.076.000.576 001.076.300.594 001.090.000.513 001.076.300.576 001.076.301.571 101.042.000.542 001.076.305.575 001.016.016.521 001.076.305.369 Description/Account Amount Total : SHP-2016-0008 SHORT PLAT PERF Total : PERMIT REFUND BLD -2017-2373 Total : PRECINCT SERVICES: VEG MGMT Total : SECURITY SERVICES FOR PARKS Total : 14-002E BROWNS PARK WATER SI 17-017 CENTERPLACE WEST LAW Total : J6872-1 MONTHLY DRINKING WATE Total : SUMMER DAY CAMP FIELD TRIP Total : UTILITIES: AUG 2017 MASTER BILL Total : WASTE MGMT: CENTERPLACE AU, WASTE MGMT: PRECINCT AUG 20' Total : PARK RD POOL OPENING TILL MOI Total : 204.00 12,662.00 12, 662.00 201.86 201.86 52.17 52.17 555.50 555.50 250.00 1,408.56 1,658.56 28.50 28.50 1,505.73 1,505.73 4,052.28 4,052.28 765.31 286.31 1,051.62 25.00 25.00 Bank total : 54,077.91 Total vouchers : 54,077.91 Page: vchlist 09/12/2017 9:47:38AM Voucher List Page: —� Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 42629 9/12/2017 000404 SPOKANE VALLEY HERITAGE MUSEUM 17-155 313.000.215.518 ARTWORK FOR CITY HALL 12,445.10 Total : 12,445.10 1 Vouchers for bank code : apbank Bank total : 12,445.10 1 Vouchers in this report Total vouchers : 12,445.10 I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: �� vchlist 09/13/2017 8:31:05AM Voucher List Page: / a— Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 27471001 9/5/2017 000001 SPOKANE CO TREASURER 1 Vouchers for bank code : apbank 1 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date AUGUST 2017 001.016.000.512 SPOKANE COUNTY SERVICES 193,048.83 Total : 193,048.83 Bank total : 193, 048.83 Total vouchers : 193,048.83 Page: vchlist 09/15/2017 3:04:05PM Voucher List Spokane Valley 117 Page: Bank code : apbank Voucher Date Vendor Invoice 42630 9/15/2017 002931 ALL WESTERN INDUSTRIAL SUPPLY 42631 9/15/2017 003078 ALLWESTTESTING & ENGINEERING 42632 9/15/2017 000212 ANS OF WASHINGTON INC 42633 9/15/2017 004278 ARCHITECTS WEST INC 42634 9/15/2017 001816 BENTHIN & ASSOCIATES 42635 9/15/2017 004439 BIRCH COMMUNICATIONS INC 42636 9/15/2017 001122 CAMERON-REILLY LLC 42637 9/15/2017 002572 CINTAS CORPORATION 42638 9/15/2017 004735 CITIES DIGITAL INC 42639 9/15/2017 000742 DCI ENGINEERS 42640 9/15/2017 002604 DELL FINANCIAL SERVICES LLC 104993 85927 SEPTEMBER 2017 9270 2731 24707986 PAY APP 2 606274425 606275699 606276456 606277028 606278326 606279065 606279630 41178 109232 79153233 Fund/Dept 101.000.000.542 303.303.141.595 402.402.000.531 313.000.215.594 303.000.251.595 001.076.305.575 303.303.141.595 101.000.000.542 101.000.000.542 101.042.000.543 101.000.000.542 101.000.000.542 101.042.000.543 101.000.000.542 001.090.000.518 311.000.252.595 001.090.000.548 Description/Account Amount SUPPLIES: SNOWPLOWS 0141 -MATERIALS TESTING NOTARY APPLICATIONS Total : Total : Total : 0215 -CITY HALL DESIGN & CN ADN Total : 0251 -SURVEYING SERVICES Total : PHONE SERVICE AT CENTERPLAC Total : 0141 -CONSTRUCTION CONTRACT Total : SERVICES AT MAINTENANCE SHO SERVICES AT MAINTENANCE SHO SERVICES AT MAINTENANCE SHO SERVICES AT MAINTENANCE SHO SERVICES AT MAINTENANCE SHO SERVICES AT MAINTENANCE SHO SERVICES AT MAINTENANCE SHO Total : LASERFISCHE ANNUAL SUPPORT Total : 0252 - ROW CONSULTANT Total : COMPUTER LEASE 3050 MICRO 159.26 159.26 10, 743.03 10,743.03 349.32 349.32 13,134.90 13,134.90 1,180.00 1,180.00 416.53 416.53 596,357.42 596,357.42 130.60 130.60 377.75 142.78 130.60 328.71 130.60 1,371.64 11,783.04 11,783.04 2,915.00 2,915.00 231.68 Page: �� vchlist 09/15/2017 3:04:05PM Voucher List Spokane Valley fl Page: —2 -- Bank code : apbank Voucher Date Vendor Invoice 42640 9/15/2017 002604 DELL FINANCIAL SERVICES LLC 42641 9/15/2017 000734 DEPT OF TRANSPORTATION 42642 9/15/2017 000734 DEPT OF TRANSPORTATION 42643 9/15/2017 003697 ELECTRIC LIGHTWAVE LLC 42644 9/15/2017 002157 ELJAY OIL COMPANY 42645 9/15/2017 005955 ENERGY CONTROL INC 42646 9/15/2017 002075 ENVIROTECH SERVICES INC 42647 9/15/2017 003682 EPIC LAND SOLUTIONS INC (Continued) 79156626 RE 46 JG6457 L008 RE-313-ATB70814097 14867431 4267149 9579 CD201718981 CD201718982 CD201718983 CD201718985 CD201719197 CD201719198 CD201719199 CD201719200 CD201719299 CD201719300 CD201719301 0617-0614 42648 9/15/2017 003274 EXCHANGE PUBLISHING LLC 465161 465162 Fund/Dept 001.090.000.548 311.000.253.595 303.303.141.595 Description/Account Amount COMPUTER LEASE: 3 YR WORKS? Total : TRAFFIC SIGNAL INSPECTION Total : CONSTRUCTION ENGINEERING Total : 001.090.000.586 INTERNET SERVICE 101.042.000.542 313.000.215.594 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 Total : FUEL FOR SNOWPLOWS/MAINTEN Total : 16-188-- 1012 - ICE SLICER 1012 - ICE SLICER 1012 - ICE SLICER 1012 - ICE SLICER 1012 - ICE SLICER 1012 - ICE SLICER 1012 - ICE SLICER 1012 - ICE SLICER 1012 - ICE SLICER 1012 -ICE SLICER 1012 -ICE SLICER 303.303.123.595 0123 -RW SERVICES 001.013.000.513 001.013.000.513 LEGAL PUBLICATION LEGAL PUBLICATION Total : Total : Total : 2,286.44 2,518.12 5,298.47 5,298.47 218.97 218.97 235.73 235.73 90.08 90.08 21,050.00 21,050.00 5,313.05 5,572.14 5,361.63 5,768.73 5,327.97 5,304.58 5,475.50 5,329.77 5,380.16 5,327.97 5,358.55 59,520.05 2,589.91 2,589.91 20.25 24.00 Page: 2'' vchlist 09/15/2017 3:04:05PM Voucher List Spokane Valley Page: 7 --3— Bank code : apbank Voucher Date Vendor Invoice 42648 9/15/2017 003274 EXCHANGE PUBLISHING LLC 42649 9/15/2017 001232 FASTENAL CO 42650 9/15/2017 001447 FREE PRESS PUBLISHING INC 42651 9/15/2017 001253 GORDON THOMAS HONEYWELL 42652 9/15/2017 000007 GRAINGER 42653 9/15/2017 000917 GRAYBAR (Continued) 465163 465164 465166 465167 465168 465169 465983 465984 465985 465986 465987 465988 465989 IDLEW123814 IDLEW 123828 47697 47729 47730 47734 Aug 17 1042 9545154099 9547138140 993060029 993060030 993264439 Fund/Dept 001.076.099.594 001.011.000.511 001.058.056.558 001.013.000.513 001.058.056.558 001.013.000.513 001.013.000.513 001.013.000.513 001.011.000.511 001.013.000.513 001.058.056.558 001.058.056.558 001.058.056.558 101.042.000.542 101.042.000.542 001.076.099.594 001.058.056.558 001.013.000.513 001.058.056.558 001.011.000.511 101.042.000.542 101.043.000.542 001.090.000.518 001.090.000.518 001.090.000.518 Description/Account Amount LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION Total : SMALL TOOLS/MINOR EQUIP: STRI SMALL TOOLS/MINOR EQUIP STRE Total : LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION GOVERNMENTAL AFFAIRS SUPPLIES: STREET DEPT SUPPLIES: BRIDGE Total : Total : Total : SMALL TOOLS/MINOR EQUIPMENT COMPUTER HARDWARE COMPUTER HARDWARE Total : 21.33 34.76 68.73 22.12 16.59 13.43 20.25 24.00 33.00 26.86 84.53 79.79 130.35 619.99 69.50 6.15 75.65 44.80 77.55 63.45 94.35 280.15 5,065.71 5,065.71 201.27 18.42 219.69 51.72 189.64 51.36 292.72 Page: �� vchlist 09/15/2017 3:04:05PM Voucher List Spokane Valley Page: /° 4 - Bank code : apbank Voucher Date Vendor Invoice 42654 9/15/2017 001723 HEDEEN & CADITZ PLLC 42655 9/15/2017 002538 HYDRAULICS PLUS INC 42656 9/15/2017 005353 INTERMOUNTAIN MATERIALS 42657 9/15/2017 001944 LANCER LTD 42658 9/15/2017 002259 MENKE JACKSON BEYER LLP 42659 9/15/2017 000132 MODERN ELECTRIC WATER CO 42660 9/15/2017 001035 NDM TECHNOLOGIES INC 42661 9/15/2017 000652 OFFICE DEPOT INC. 42662 9/15/2017 000058 OMA 42663 9/15/2017 005049 PEDERSON, MICHAEL ROY 42664 9/15/2017 002424 PITNEY BOWES GLOBAL 8560 21811 8812 8818 0465959 462 19313787 19313788 19313789 26271 26272 949431581001 953469228001 956211462001 957653396001 A500163 AUGUST 2017 3304263885 Fund/Dept 001.013.015.515 101.000.000.542 303.000.239.595 303.000.250.595 001.011.000.511 001.013.015.515 309.000.227.595 309.000.227.595 309.000.227.595 001.090.000.518 001.090.000.518 001.032.000.543 001.032.000.543 001.032.000.543 001.090.000.518 001.018.016.518 101.042.000.542 001.090.000.518 Description/Account Amount PROFESSIONAL SERVICES ACCT Total : SUPPLIES FOR MAINTENANCE SH Total : 0239 -MATERIALS TESTING 0250 -MATERIALS TESTING Total : BUSINESS CARDS, LETTERHEAD, Total : PROFESSIONAL SERVICES Total : UTILITIES: APPLEWAY TRAIL UTILITIES: APPLEWAY TRAIL UTILITIES: APPLEWAY TRAIL Total : EQUIP REPAIR & MAINTENANCE EQUIP REPAIR & MAINTENANCE Total : OFFICE SUPPLIES: PW OFFICE SUPPLIES: PW OFFICE SUPPLIES: PW COMPUTER HARDWARE EMPLOYEE PHYSICAL EXAM DEAD ANIMAL REMOVAL Total : Total : Total : 275.00 275.00 155.11 155.11 2,111.80 2,135.82 4,247.62 1,776.68 1,776.68 1,150.50 1,150.50 37.38 258.40 53.80 349.58 1,197.00 1,197.00 2,394.00 25.02 110.09 9.35 17.40 161.86 200.00 200.00 825.00 825.00 LEASE CONTRACT 2969758001 1,066.12 Page: vchlist 09/15/2017 3:04:05PM Voucher List Page: // Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 42664 9/15/2017 002424 002424 PITNEY BOWES GLOBAL (Continued) Total : 1,066.12 42665 9/15/2017 000041 PROTHMAN COMPANY 2017-6040 001.032.000.543 EMPLOYMENT SERVICES 4,666.66 Total : 4,666.66 42666 9/15/2017 002288 SARGENT ENGINEERS INC. 31235 303.000.259.595 0259 -DESIGN SERVICES 987.00 Total : 987.00 42667 9/15/2017 002835 SCS DELIVERY INC 10748 001.011.000.511 PACKAGE DELIVERY FOR COUNCI 100.00 Total : 100.00 42668 9/15/2017 004535 SHRED -IT USA LLC 8123074537 001.090.000.518 DOCUMENT DESTRUCTION 156.30 Total : 156.30 42669 9/15/2017 000001 SPOKANE CO TREASURER 11005825 303.000.251.595 CIP 0251 - INSPECTION/TESTING 2,225.97 Total : 2,225.97 42670 9/15/2017 004099 SPOKANE VALLEY ACE HARDWARE 23429 101.042.000.542 SMALL TOOLS/MINOR EQUIP: STRI 744.39 23471 101.042.000.542 SMALL TOOLS/MINOR EQUIP: STRI 25.42 23500 101.042.000.542 SMALL TOOLS/MINOR EQUIP: STRI 5.37 23510 101.042.000.542 SMALL TOOLS/MINOR EQUIP: STRI 333.86 Total : 1,109.04 42671 9/15/2017 000093 SPOKESMAN -REVIEW, THE 482924 001.058.056.558 ADVERTISING ACCT 42365 305.91 Total : 305.91 42672 9/15/2017 002555 T. LARIVIERE EQUIPMENT &, EXCAVATIO PAY APP 5 309.000.227.595 0227 -CONSTRUCTION CONTRACT 30,600.00 Total : 30,600.00 42673 9/15/2017 006273 T-0 ENGINEERS INC 170209-5653 311.000.252.595 0252 -ENGINEERING SURVEY SER\ 577.50 Total : 577.50 42674 9/15/2017 000717 TRANSPO GROUP INC. 20749 303.000.259.595 0259 -ENGINEERING SVCS 5,952.85 Total : 5,952.85 42675 9/15/2017 002597 TWISTED PAIR ENTERPRISES LLC 8312017 001.011.000.511 BROADCASTING COUNCIL MTGS 1,190.00 Total : 1,190.00 Page: ,�— vchlist 09/15/2017 3:04:05PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 42676 9/15/2017 000167 VERA WATER & POWER 42677 9/15/2017 006178 WALTER E NELSON CO 42678 9/15/2017 000842 WM WINKLER COMPANY 49 Vouchers for bank code : apbank 49 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date 005338-007 028004-000 339953 PAY APP 1 Fund/Dept 309.000.227.595 309.000.227.595 001.090.000.519 311.000.240.595 Description/Account Amount UTILITIES: APPLEWAY TRAIL UTILITIES: APPLEWAY TRAIL SUPPLIES FOR CITY HALL Total : Total : 0240 -CONSTRUCTION CONTRACT Total : 52.00 8.91 60.91 101.68 101.68 248,487.22 248,487.22 Bank total : 1,045,607.89 Total vouchers : 1,045,607.89 Page: �� vchlist 09/18/2017 4:09:33PM Voucher List Spokane Valley i3 Page: Bank code : pk-ref Voucher Date Vendor Invoice 7406 9/18/2017 006275 ANDERSON, SARAH 7407 9/18/2017 006277 BOEKEL, JUDITH 7408 9/18/2017 006278 BRYAN, MARY 7409 9/18/2017 005120 BYU MANAGEMENT SOCIETY 7410 9/18/2017 006276 EAST VALLEY CLASS OF '67 7411 9/18/2017 005569 EXTANT REALTY 7412 9/18/2017 006279 FAIRBANKS, JEN 7413 9/18/2017 006280 GILBERT, JENYCE 7414 9/18/2017 004341 GRAND CANYON UNIVERSITY 7415 9/18/2017 005322 GYLLENHAMMER, TRACY 7416 9/18/2017 001552 HASSIE CAR CLUB 7417 9/18/2017 005341 HOSSAIN, AWLAD 7418 9/18/2017 006281 HUTTON, KATHY PARKS REFUND PARKS REFUND PARKS REFUND Fund/Dept Description/Account Amount 001.237.10.99 DEPOSIT REFUND: DISCOVERY PL Total : 001.237.10.99 DEPOSIT REFUND: GREENACRES Total : 001.237.10.99 DEPOSIT REFUND: MIRABEAU SPF Total : REISSUE PARKS REFUN 001.237.10.99 DEPOSIT REFUND: MIRABEAU ME Total : PARKS REFUND PARKS REFUND PARKS REFUND PARKS REFUND PARKS REFUND PARKS REFUND PARKS REFUND PARKS REFUND PARKS REFUND 75.00 75.00 75.00 75.00 300.00 300.00 300.00 300.00 001.237.10.99 DEPOSIT REFUND: MIRABEAU ME 75.00 Total : 75.00 001.237.10.99 DEPOSIT REFUND: ROOM 110 52.00 Total : 52.00 001.237.10.99 DEPOSIT REFUND: VALLEY MISSIC 75.00 Total : 75.00 001.237.10.99 DEPOSIT REFUND: GREAT ROOM/: 500.00 Total : 500.00 001.237.10.99 DEPOSIT REFUND: ROOM 109 52.00 Total : 52.00 001.237.10.99 DEPOSIT REFUND: MIRABEAU MEQ 75.00 Total : 75.00 001.237.10.99 DEPOSIT REFUND: MIRABEAU ME 300.00 Total : 300.00 001.237.10.99 DEPOSIT REFUND: MIRABEAU ME 75.00 Total : 75.00 001.237.10.99 DEPOSIT REFUND: MIRABEAU MEQ 75.00 Page: vchlist 09/18/2017 4:09:33PM G/ Voucher List Page: Spokane Valley Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 7418 9/18/2017 006281 006281 HUTTON, KATHY (Continued) Total : 75.00 7419 9/18/2017 006282 INTERNATIONAL BIBLE CHURCH PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU MEd 75.00 Total : 75.00 7420 9/18/2017 003518 IRONWORKERS LOCAL #14 PARKS REFUND 001.237.10.99 DEPOSIT REFUND: VALLEY MISSIC 75.00 Total : 75.00 7421 9/18/2017 006283 KUKHARSKY, LINA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM/: 500.00 Total : 500.00 7422 9/18/2017 006284 LEMEZA, LARISA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM/: 500.00 Total : 500.00 7423 9/18/2017 006285 LOTHSPEICH, ALICIA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM/: 500.00 Total : 500.00 7424 9/18/2017 004696 MARSHALL, CARLEE PARKS REFUND 001.237.10.99 DEPOSIT REFUND: DISCOVERY PL 75.00 Total : 75.00 7425 9/18/2017 006286 MCNETT, JERI PARKS REFUND 001.237.10.99 DEPOSIT REFUND: EDGECLIFF PA 75.00 Total : 75.00 7426 9/18/2017 006287 NORTHEAST YOUTH CENTER PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM/, 210.00 Total : 210.00 7427 9/18/2017 006288 PEGANOV, DAVID PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM/: 500.00 Total : 500.00 7428 9/18/2017 006289 PRIMMER, STACY PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREENACRES 75.00 Total : 75.00 7429 9/18/2017 006290 PRINGLE, JENNIFER PARKS REFUND 001.237.10.99 DEPOSIT REFUND: DISCOVERY PL 75.00 Total : 75.00 7430 9/18/2017 006291 STRATTON, RENE PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU ME/ 300.00 Total : 300.00 7431 9/18/2017 006292 THOMPSON, BARBARA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU MEQ 75.00 Page: �L� vchlist 09/18/2017 4:09:33PM Voucher List Page: Spokane Valley Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 7431 9/18/2017 006292 006292 THOMPSON, BARBARA (Continued) Total : 75.00 7432 9/18/2017 006293 VALLEY LANDMARK MBC PARKS REFUND 001.237.10.99 DEPOSIT REFUND: VALLEY MISSIC 75.00 Total : 75.00 27 Vouchers for bank code : pk-ref Bank total : 5,139.00 27 Vouchers in this report Total vouchers : 5,139.00 I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: 3� vchlist Voucher List Page: 09/19/2017 12:38:38PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 6029 9/20/2017 002227 IDAHO TAX COMMISSION Ben75920 001.231.50.03 IDAHO STATE TAX BASE: PAYMENT 1,830.20 Total : 1,830.20 6048 9/20/2017 000048 VANTAGE TRANSFER AGENTS, 401A PLAN Ben75922 001.231.14.00 401A: PAYMENT 31,591.66 Total: 31,591.66 6049 9/20/2017 000682 EFTPS Ben75924 001.231.11.00 FEDERAL TAXES: PAYMENT 34,401.83 Total : 34,401.83 6051 9/20/2017 000145 VANTAGEPOINTTRANSFERAGENTS, 457 PL/ Ben75926 001.231.18.00 457 DEFERRED COMPENSATION: PAYI 7,933.03 Total : 7,933.03 6053 9/20/2017 000162 VANTAGE TRANSFER AGENTS, 401A EXEC PL Ben75928 001.231.14.00 401 EXEC PLAN: PAYMENT 637.50 Total : 637.50 5 Vouchers for bank code : apbank Bank total : 76,394.22 5 Vouchers in this report Total vouchers : 76,394.22 Page: �� CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 26, 2017 Department Director Approval : Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Pay Period Ending September 15, 2017 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Budget/Financial impacts: Employees Council Total Gross: $ 267,046.97 $ $ 267,046.97 Benefits: $ 97,176.86 $ $ 97,176.86 Total payroll $ 364,223.83 $ $ 364,223.83 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri DRAFT MINUTES Special Council Meeting Special Regional Council of Governments Meeting Hosted by Spokane County Board of County Commissioners Friday, September 8, 2017 10:00 a.m. — 12:30 p.m. Spokane County Fair and Expo Center, Conference Facility 404 N Havana Street, Spokane Valley, Washington Attendance: Spokane Valley Council Mayor Rod Higgins Deputy Mayor Arne Woodard Councilmember Pam Haley Councilmember Sam Wood Absent: Councilmember Caleb Collier Councilmember Mike Munch Councilmember Ed Pace Staff John Hohman, Deputy City Manager Erik Lamb, Deputy City Attorney Chris Bainbridge, City Clerk Others in Attendance: Spokane County Commissioners Al French and Josh Kerns; and various elected officials and stafffrom within and around the region, and some members of the public. 1. Welcome and Review of Meeting Agenda — Spokane County Commissioner Al French Commissioner French welcomed everyone to the meeting and after Mr. French went over the agenda, he introduced Colonel Samuelson. 2. Fairchild AFB 92nd ARW - Commander Colonel Ryan Samuelson Colonel Samuelson gave a brief introduction of himself and explained the mission and vision of the 92nd Air Refueling Wing; said Fairchild is the largest tanker base in the world with 44 aircraft now and anticipating over sixty in the future; said they will increase the number of airmen over the next few years; and he spoke of how the base will increase as well; mentioned some of the awards the base received; and spoke of their relationship and stewardship with the community, and said they will keep the dialogue open and remain engaged. 3. City and Town Updates — Priorities From Each Jurisdiction. Spokane Valley Mayor Higgins reported that where the circus was located a few years ago, we now have a new city hall; said October 14 will be a dedication/open house beginning at 9:30 a.m.; said the project was on time and within budget; he mentioned the City's great bond rating; said railroad crossings at Barker and Pines are a work in progress with each project carrying an approximate $20 million price tag; he mentioned the City's Industrial Park which is the largest between Minneapolis and Seattle and has plans to expand; said of the $20 million for the Barker project, the City has approximately $10 million; mentioned the I-90 interchange and of the desire for State Legislators to help as we need another access to I-90. Cheney Mayor Trulove mentioned his City's residential construction; said the students are starting to come back as classes start after this weekend; mentioned the City's focus on water problems with their eight wells and lots of green space; said they had to restrict water and are working on how to fund water re -use to irrigate their big playfields; said their citizens passed the levy lift last year for public safety, and the next time the issue will be for a fire truck. Special Regional Council of Govemments Meeting 09/08/2017 Page 1 of 3 Approved by Council: DRAFT Although not a city or town, HUB Executive Director Phil Champin explained that the HUB is a 501ce, non-profit which provides events for the community; said that this fall they will be celebrating their tenth anniversary and will have an open house, a free family fun festival, and a ribbon cutting September 29, from 4:00 p.m. to 7:00 p.m. Commissioner French mentioned that the Council of Governments meeting was the original idea of former Commissioner Mark Richard, mentioned that it has worked well these last seven years, and he thanked everyone for coming. 4. Spokane County Budget Update — Spokane County Commissioner Al French Commissioner French explained that the County is finding itself in a very difficult situation this year as a result of a series of events over the last twenty years; said the County is not growing financially at the same rate as the cities as a result of many things, such as incorporations, annexations, unfunded mandates, initiatives, etc. He went over the various aspects of the County budget including the general fund, which he explained includes such departments as the assessor and auditor, he mentioned a financial structural gap and that they have worked to overcome that. Mr. French said the County's budget is almost $700 million; that the general fund accounts for about 25% of that, and some of the rest include internal services, construction funds, debt service, and special revenues; and the only fund that is being challenged is the general fund, and one of the main items in that fund is criminal justice which he said includes about 75% of that general fund. Mr. French said there are only five states that fund the criminal justice system at the local level, and all the other states fund that at the state level; he said they are carrying the cost of the criminal justice system, i.e. the courts, the jail, the sheriff, the public defender, and the prosecutor, based upon the local taxes generated in the community. Concerning the structural gap, Mr. French said they are looking at a growth rate of revenues in the county of 2.3% and expenditures growing at 3.4%; and while some would suggest the County should take control of their expenses, he said they would love to but a lot of their expenses are beyond their control as they are statutorily required to provide certain services. He spoke of the cities' 1% cap on property tax and inflation which he said, is generally more than 1%; said sales tax revenues go where the sales occurred; he mentioned initiative 747 which was enacted in 2001 which limits property tax revenue increases to 1% plus new construction; said in 2014, 2015 and 2016 they used their banked capacity for road projects. Mr. French mentioned the McCleary decision and how the property taxes will be increasing next year then reducing in subsequent years; and explained the breakdown of property taxes and how much goes to school districts; he also noted they have a shrinking sales tax base; said the County lost about $8 million when Spokane Valley and Liberty Lake incorporated; then lost more with the North Division annexation into the City of Spokane, as well as the West Plaines annexation to Spokane and Airway Heights. Mr. French stated that there aren't many retail sales areas inside the County. He spoke of the salaries and benefits of County employees, and that during the recession they reduced staff, and there has been no cost of living adjustment for five years; also staff pays more for medical benefits; he noted they eliminated the Boundary Review Board, and shortened the County office hours, all in an attempt to live within their means; he also noted that neighbors take care of neighborhood parks. Commissioner French mentioned they are taking steps to educate and inform the public and receive public input regarding budget choices; said they will hold public forums and hearings as they work to validate, formulate, approve and adopt their budget by December 4. Mr. French noted the jail's inmate population last March was about three times what it should be, which has resulted in about $2 million in overtime, and said they are examining ways to reduce costs and that will also be part of the public process, and said he encourages that input and at the end of their public meetings, they will have a list of all the generated ideas. A question was asked of Mr. French if the County is still considering the idea of a future sports complex, and Mr. French said neither that nor a port district is a priority of the Commissioners. Special Regional Council of Govemments Meeting 09/08/2017 Page 2 of 3 Approved by Council: DRAFT 5. City of Spokane Update - Spokane Mayor David Condon Mayor Condon introduced Spokane's new Chief Financial Officer Tim Dunivant. Mayor Condon also spoke of budgets and the McCleary "fix" and said he views this as an opportunity to collaborate with other entities, and he gave a general overview of the fix. 6. City and Town Updates — Priorities From Each Jurisdiction. Ms. Micki Harnois, said she was speaking on behalf of five small cities as well as the AWC (Association of Washington Cities) Board of Directors District one; she went over the various counties involved with those entities as well as some of the legislative priorities for the next session; mentioned the upcoming AWC Citizen Action Days; and spoke of some of the events associated with Latah, Spangle, Waverly, Rockford, and Fairfield. 7. Spokane International Airport Update — Airport Chief Executive Officer Larry Krauter Mr. Krauter spoke of several federal issues associated with airports; mentioned that the pilot shortage has resulted in several Horizon flight cancellations. Mr. Krauter spoke about legislation to reauthorize the federal aviation programs to level funding increases for the Airport Improvement Program which supports airport capital projects; said one of the measures would allow the $4.50 per passenger per flight segment fee to be increased to $8.50; mentioned Homeland Security's REAL ID Act, which deals with sources of identification such as driver's licenses and that although that passed several years ago, Washington State has received an extension; spoke of the elimination of state taxes on the construction of hangars; mentioned SB 5756 and expanding aerospace manufacturing tax relief (the Boeing Bill); which was amended to spread the benefit throughout the entire state; and he mentioned a bill which addresses the possible interference of drones with aircraft. Mr. Krauter also spoke of future plans for the Spokane Airport as well as Felts Field. 8. Spokane Transit Authority Update — Planning and Development Director Karl Otterstrom Mr. Otterstrom briefly went over their Moving Forward campaign and the approval of last year's ballot measure; said the increased fee will help support economic development and the people the STA serves; spoke of some of the planned bus improvements as well as ADA accessibility; mentioned the West Plains Transit Center, the improvements to Sprague Avenue, and more efficient bus stops; he also mentioned fleet expansion, and of their continuing area partnerships. 9. City and Town Updates — Priorities From Each Jurisdiction. Liberty Lake Mayor Peterson spoke of pumps, pipes, pavements, and partnerships, mostly all associated with the golf courses and the road construction taking place in Liberty Lake, as well as the new interchange at Henry Road. 10. Around the Room Agenda Items & Suggestions for Next Council of Governments Meeting There were no suggested agenda items for the next meeting. There being no further business, at approximately 12:10 p.m., the meeting adjourned. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Special Regional Council of Govemments Meeting 09/08/2017 Page 3 of 3 Approved by Council: DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday, September 12, 2017 Mayor Higgins called the meeting to order at 6:00 p.m. Attendance: Rod Higgins, Mayor Arne Woodard, Deputy Mayor Caleb Collier, Councilmember Pam Haley, Councilmember Mike Munch, Councilmember [arrived 6:06 p.m.] Ed Pace, Councilmember Sam Wood, Councilmember Staff Mark Calhoun, City Manager John Hohman, Deputy City Manager Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney Chelsie Taylor, Finance Director Mike Stone, Parks & Rec Director Mike Basinger, Economic Development Mgr. Chaz Bates, Economic Development Specialist Christine Bainbridge, City Clerk INVOCATION: In the absence of a pastor, Councilmember Pace gave the invocation. PLEDGE OF ALLEGIANCE Council, staff and the audience stood for the Pledge of Allegiance led by members from Cub Scout Troop 485. ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present except Councilmember Munch. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to excuse Councilmember Munch until his return. APPROVAL OF AGENDA It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the agenda. [Councilmember Munch arrived at 6:06 p.m.] INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS Mayor Higgins read a statement of acclaim for Ms. Rosalee Jones and for Mr. Douglas Sather, commending each of them for their years of volunteer service with the community and with the Scouting program, and of the tremendous positive influence they have brought to so many people, especially the scouts. The Mayor then gave Ms. Jones and Mr. Sather a City pin, and they were applauded by Council, staff and the audience. COMMITTEE, BOARD, LIAISON SUMMARY REPORTS Councilmember Wood reported that he attended the Council of Governments meeting held at the Fairgrounds and sponsored by Spokane County. Councilmember Collier said that he was a guest speaker at the opening of Chester Elementary School; and also volunteered at some of the booths at the County Fair. Councilmembers Munch and Pace had no report. Councilmember Haley mentioned she also attended the Council of Governments Meeting. Deputy Mayor Woodard said he too attended the Council of Governments meeting; went to the Hasse Car Show; attended a Chamber government affairs Committee meeting where Senator Padden was a guest speaker who said he anticipated another special session before the end of the year, and said they are working on a fix for the Hirst Decision, which concerns water and drilling of private wells. MAYOR'S REPORT Mayor Higgins said he attended the Clear Air meeting and that for three consecutive days the air quality was in the danger zone; adding that the smoke has not entirely cleared; said he attended the Council of Governments meeting also, as well as the Hasse car show. Minutes Regular Council Meeting: 09-12-2017 Page 1 of 6 Approved by Council: DRAFT PROCLAMATION: Constitution Week After Mayor Higgins read the proclamation declaring the week of September 17-23 as Constitution Week, it was accepted with thanks from Ms. Jennie Willardson on behalf of the Washington State Daughters of the American Revolution (DAR), as well as the Spokane Chapter and other members of the local DAR Chapter. PUBLIC COMMENTS: Mayor Higgins explained the procedure for giving public comments; and then invited general public comments. Ms. Sylvia Passe, Spokane Valley: she read her letter/email she previously sent to the Council and Mayor last July, said as a member of SCOPE, they procured a reader board for their building in order to advertise upcoming events, and that the permit for the board was $102.50; said they had asked the City about the possibility of waiving that fee; said she understands the laws about not being able to waive such a fee, and said that the City paid for the permit for them; and she extended her thanks for the Council's support of SCOPE and what they do. Ms. Jill Collier, Spokane Valley: she spoke in support of a parental rights proposal that was put on the advance agenda a few weeks ago; she expressed her thanks for Council's willingness to listen to this conversation; said parents don't need government, or school boards or health boards to tell them what to do; said this is not just a matter of health decisions and vaccinations, but more of raising their children as they see fit; said she heard that the City should not be involved, but that she feels it is applicable for our representatives to step forth; and she commended Council's willingness to listen and to put this forth as a city issue. Dr. Bob Lutz, Spokane, and Spokane regional Health District Health Officer: said it is the responsibility of the local health department to protect citizens and ensure the people can be healthy; he cited several WAC (Washington Administrative Code) sections dealing with the Health District's duties, such as to ensure citizens have safe water, on-site sewage systems, and enforce the public health statutes of the State to control and prevent spread of infectious and/or dangerous diseases; said the health officer is charged with the responsibility and can issue exclusion orders in the midst of an outbreak, and can mandate that those students are excluded from school; said this authority is not taken lightly and is in place to protect others who cannot be immunized; and he made reference to the previous mumps outbreak. Ms. Michelle Fossum, General Counsel for Spokane Regional Health District and resident of Spokane Valley: said she is also a parent; that the Health District is a special purpose district and a stand-alone governmental entity; that their board consists of twelve individuals, nine of whom are elected officials; said their purpose is to protect the health of the community as a whole, and not any individual; said the authority is derived from the Washington State Constitution and the State Statutes, and she specifically mentioned Article 11 Section 11; said the State Supreme Court has given them a direct delegation of police power; said there are many occasions where the District acts and the community doesn't see what occurs; such as controlling people who are infectious with TB or HIV -Aids or other contagious or infectious diseases; and again per the State Statutes, said that the Health Officer is reportable to that Board of twelve; and she urged Council not to pass an ordinance that is in conflict with state law and the State constitution, or do anything that will confuse the issue when there is an outbreak; said this time it was mumps, but it could be TB or Ebola. Ms. Megan White, Spokane Valley: she spoke in support of parental rights and parental choice; she said that extends to education and not just health; said parents are trying to make the best choice for their children and they watch government trying to take those choices away about how they teach and what they teach their children; said she values that Council is open to this dialogue and she appreciates the openness, adding that this is not an isolated issue; and said children should be allowed to get the education they deserve. Minutes Regular Council Meeting: 09-12-2017 Page 2 of 6 Approved by Council: DRAFT Ms. Kebby Johnson, Spokane Valley; said that Article IX of the Washington State Constitution makes it a duty to have ample provisions for education for all children and said that all schools should be free from sectarian control or influence and that sectarianism is a form of bigotry, which she said she feels is becoming the case between vaccinated and unvaccinated; said it should not be the same for every infectious disease. Ms. Kayloni Bonner, Spokane Valley: said she supports the parental rights proposal; that the Health District is an arm of the government; and if the Health District wants to impinge on parents' rights, local government needs to step in and protect; said the foundation of our nation is not majority rule and is not founded on democracy, but on individual liberty and limited government; she spoke of children being denied an education during the mumps fiasco, adding that injections have known and unknown side -affects; and that it is wrong and she asked Council to be bold and consider the minority. Jaclyn Gallion, Spokane Valley: spoke in support of a parental rights ordinance; said she knows what is best for her child better than anyone else, and not just for health but for education as well; said parents should be allowed to say which classes their kids take or not, especially sex education should not be a graduation requirement; said the school should be included on the decision but the parents should have the right to a final say on school curriculum, discipline and teaching methods; and she asked Council to be bold. Carolyn Gallion, Spokane Valley: also spoke in support of parental rights and she asked Council to be bold and listen to the parents; said she feels less government is more and that parents know what is best for their children; said her grandchild was shamed last year by the school district and she sees the pain in those children when one of their students committed suicide over this vaccination issue and the school didn't do their best in educating them; and said she hopes Council listens. Ms. Erin Kranzler, Spokane Valley: she spoke in support of the parental rights ordinance being proposed; said one shoe does not fit all; and it is her child, and her choice. Mr. Jeff Beaulac, Spokane Valley: said the child of a friend of his couldn't be vaccinated, but because of herd immunity, the child will be safe; said moving this forward would put children who cannot get vaccinations, at risk; and said that it is shameful; said not a lot has changed in the past six months about vaccinations, but it is peculiar this is coming up so close to an election and said some are trying to make this a hot button issue; he urges Council to oppose this sort of resolution as an example that we are playing politics with our children's life; said some push the narrative that vaccinations don't work and he encouraged someone to show him evidence; said there are concerns but there is no evidence that vaccinations don't help children; and said the autism claim associated with vaccinations has been shown to be not true; said this should be voted down as children's safety is paramount. Mr. Chris Jackson, Spokane Valley: said in high school civic courses, discussion of the Constitution always includes rights and responsibilities; and with those rights comes responsibilities to the community and the safety of other children; said we need to decide is it the government's job to intervene in certain situations, like neglect or abuse or when the individual parent isn't doing their due diligence; said we need to think about the affect to others in the society; said a surgeon takes care of a broken leg and we should consider that professional's opinion; that there are rights, but what is our responsibility to the greater good in the community. Ms. Nina Fluegal, Spokane Valley: said her kids and grandkids have been inoculated; said that when she was a child she wasn't given a choice; we want to get rid of polio, mumps, etc.; said there is a responsibility to our own family but also to other people's children; said we have to look at the long run and what is coming back because people aren't inoculating their children; said the majority of kids don't have side- effects; said there are always pros and cons but we need to outweigh the pros over the cons as we want to Minutes Regular Council Meeting: 09-12-2017 Page 3 of 6 Approved by Council: DRAFT eradicate these massive diseases; said we rely on those health boards as we don't know enough about medicine as we don't deal with it daily. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on Sept 12, 2017 Request for Council Action Form, Total: $2,508,654.78 b. Approval of Payroll for Pay Period Ending August 31, 2017: $420,913.14 c. Motion to Set 2018 Budget Hearings d. Approval of August 15, 2017 Study Session Council Meeting Minutes e. Approval of August 22, 2017 Special Council Meeting Minutes, Legislative Meeting f. Approval of August 22, 2017 Council Meeting Formal Format Minutes g. Approval of August 29, 2017 Study Session Council Meeting Minutes It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the Consent Agenda. 2. PUBLIC HEARING: 2018 Budget Revenues (including property tax) — Chelsie Taylor Mayor Higgins opened the public hearing at 6:52 p.m. Finance Director Taylor went through her PowerPoint presentation explaining about the estimated 2018 revenues and expenditures, and gave a summary of the budget funds, as well as the funding challenges and upcoming Council budget discussions, noting the next hearings are set for October 10 and November 14. Ms. Taylor also noted an error on slide 9 as the total revenues exceed the total 2018 recurring and nonrecurring expenditures so we don't have a deficit, but rather than a surplus. Councilmember Munch asked about the telephone utility tax, which Ms. Taylor explained that it began in 2009 with $3 million in revenue. Councilmember Munch also asked how many years we had position inflation of 2% or more, and Ms. Tylor said she would have to research that information. Mayor Higgins invited public comment. Mr. Tony Lazanis, Spokane Valley said he didn't quite understand about the mention of the property tax. Mr. Calhoun explained that that discussion was referring to state legislator's budget decision and the McCleary decision to fully fund schools, and that the state adopted a program that raises property taxes state-wide in 2018, but reduces them in 2019. Mr. Calhoun said that is not a City or a County decision, but was done through the legislators. There were no further public comments and Mayor Higgins closed the public hearing at 7:08 p.m. 3. PUBLIC HEARING: 2017 Amended Transportation Improvement Program (TIP) — Mike Basinger, Adam Jackson Mayor Higgins opened the public hearing at 7:09 p.m. Economic Development Manager Basinger mentioned the copy of the latest version of the draft amended 2017 TIP which was distributed earlier tonight to Council; and mentioned the sidewalk project on Wellesley; he explained that having these projects on the TIP permits us to spend City REET (real estate excise tax) funds. Mr. Basinger also noted that the sidewalk project is funded by the WSDOT (Washington State Department of Transportation) Safe Routes to Schools Fund and will allow staff to do the preliminary engineering over the winter months; adding that the estimated engineering cost is $20,000. Mayor Higgins invited public comment; no comments were offered and Mayor Higgins closed the public hearing at 7:12 p.m. 4. Proposed Resolution 17-016 Amending 2017 TIP — Mike Basinger, Adam Jackson It was moved by Deputy Mayor Woodard and seconded to approve resolution 17-016 adopting the 2017 amended TIP. Mayor Higgins invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. OTHER NEW BUSINESS: 5. Motion Consideration: Janitorial Contract — Erik Lamb It was moved by Deputy Mayor Woodard and seconded to authorize the City Manager or designee to finalize and execute the Janitorial Services Agreement with Argus Integrated Services, LLC. Deputy City Minutes Regular Council Meeting: 09-12-2017 Page 4 of 6 Approved by Council: DRAFT Attorney Lamb explained that the current City Hall building owner provides janitorial services, but we will need those services in the new building. Mr. Lamb stated that staff used this opportunity to look at the existing janitorial services provided at its other facilities to see if it could achieve cost savings by combining services for one or more of the facilities; said the RFP (request for proposal) process was used to solicit proposals for janitorial services for one or more of the four City owned facilities, i.e. the new City Hall, CenterPlace, the Police Precinct, and the City's Street and Stormwater Maintenance Shop; and as part of the RFP, the City reserved the right to award the contract to a service provider for one or more of the facilities. After Parks & Recreation Director Stone talked about our responses and recommendations for providing quality janitorial service, Councilmember Collier asked about the process and just doing one contract for ABM, one for Argus, and not lumping them all together, and Councilmember Munch agreed. Mr. Lamb explained that our current contract with ISS for CenterPlace doesn't expire until April 2019. Mayor Higgins invited public comment. Mr. Tony Lazanis: said he feels having a city employee would be better instead of using a contract. There were no further public comments. Discussion ensued about having three separate contracts, checking references on ABM, and hiring two to three employees to handle janitorial services, and Mr. Calhoun said adding staff would also mean paying for benefits and they would be required to be in the union, so the cost would be greater. Mr. Stone added that they are also asking the contractor to provide materials. It was moved by Councilmember Munch and seconded to change the proposal to include only city hall for the award of janitorial services. Further discussion ensued about the pros and cons of splitting the contract, of managing several contracts, and of the cost difference by using one contractor for all services, except CenterPlace, and if we are not happy with the company we choose, there is a ninety -day termination notice clause in the contract. Vote on the amended motion: In Favor: none. Opposed: Unanimous. Motion failed. Vote on the original motion to authorize the City Manager to finalize and execute the Janitorial Services Agreement with Argus: In Favor: Unanimous. Opposed: None. Motion carried. Mayor Higgins called for a recess at 7:39 p.m.; he reconvened the meeting at 7:53 p.m. PUBLIC COMMENTS: Mayor Higgins invited general public comment. Miss Peggy Doering: reminded everyone of Valleyfest coming up September 22; that the parade will be on Sprague Avenue, and they are very excited about this year's festival, and she wanted to make sure the community knows they are all invited. Mr. Bill Gothmann- spoke with enthusiasm about the many wonderful things our community has, such as bike -friendly streets, Appleway Trail, nice schools and community parks, trails, and the New City Hall. ADMINISTRATIVE REPORTS: 6. Red Cross Household Emergency Kits — Mark Calhoun; Red Cross Rep Megan Snow City Manager Calhoun introduced Ms. Megan Snow, American Red Cross Executive Director, who is here in response to Councilmember Munch's previous request to receive information on this topic. After Ms. Snow went through her PowerPoint presentation explaining about Red Cross preparedness, Councilmember Munch suggested the Red Cross partner with the City in getting out a mailer. City Manager Calhoun noted the "links" on her PowerPoint are actually apps for cell phones, and mentioned that we have the Red Cross linked at the top of our website. Council thanked Ms. Snow for her informative presentation. 7. Draft Ordinance Adopting 2018 Property Taxes — Chelsie Taylor Finance Director Taylor went over the background of the 2018 levy and estimated rate per $1,000 of assessed value, all as noted in her September 12, 2017 request for Council Action Form. 8. Retail Recruitment — Mike Basinger, Chaz Bates Per his PowerPoint presentation, Mr. Bates explained about retail recruitment and retail improvement strategy including the purpose and proposed actions to strengthen Spokane Valley's image as a retail destination; he mentioned the financial impact, and the recruitment request for qualifications process, and noted we received a response from two companies: Buxton and from Retail Strategies. Councilmember Minutes Regular Council Meeting: 09-12-2017 Page 5 of 6 Approved by Council: DRAFT Munch noted he likes the concept to grow the base. Mr. Basinger added that this is more of a long term effort; that they want to identify through data what we have for assets and then find the gaps. 9. Advance Agenda — Mayor Higgins Council had no suggested changes to the Advance Agenda. CITY MANAGER COMMENTS City Manager Calhoun noted that next week's Council meeting will be held in the current building, and will include presentations from twenty-four applicants vying for outside agency funding; he noted much of the Council Chamber's equipment will be moving beginning tomorrow, so we will have an audio recording but there will be no video for next week's meeting; he said that beginning September 26, all the Council meetings will be held at the new City Hall; noting that September 18 the new City Hall will officially be open for business. Mr. Calhoun said that the new City Hall Building's open house is currently scheduled for Saturday October 14, from 9:30 a.m. to 2 p.m., and more details will be forthcoming. Mr. Calhoun also noted that TIGER and INFRA federal grants will be sought for both the Barker and Pines separation projects; said the application process is very complex and time consuming and we will have a consultant to assist us. Concerning the library, Mr. Calhoun noted that there will be an open house at the new City Hall September 28, from six to eight p.m. which will give staff an opportunity to explain the library issue to the community; he said there will be about a 45 -minute program, followed by a question and answer session, and media releases will be issued soon. EXECUTIVE SESSION 10. Pending Litigation [RCW 42.30.110(1)(i)1 It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn into executive session for approximately thirty minutes to discuss pending litigation and that no action will be taken upon return to open session. Council adjourned into executive session at 8:53 p.m. At 9:11 p.m. Mayor Higgins declared Council out of executive session, at which time it was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 9:11 p.m. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Minutes Regular Council Meeting: 09-12-2017 Page 6 of 6 Approved by Council: DRAFT Attendance: Councilmembers MINUTES SPOKANE VALLEY COUNCIL MEETING STUDY SESSION Spokane Valley City Hall Council Chambers Spokane Valley, Washington September 19, 2017 Staff Rod Higgins, Mayor Arne Woodard, Deputy Mayor Caleb Collier, Councilmember Pam Haley, Councilmember Mike Munch, Councilmember Ed Pace, Councilmember Sam Wood, Councilmember Mark Calhoun, City Manager John Hohman, Deputy City Manager Chelsie Taylor, Finance Director Mark Werner, Police Chief Cary Driskell, City Attorney Christine Bainbridge, City Clerk Mayor Higgins called the meeting to order at 6:00 p.m. and announced that tonight's meeting is the last meeting to be held in these Council Chambers. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present except Councilmember Haley. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to excuse Councilmember Haley. Amended Agenda: It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to amend the agenda to include an action item on the Euclid Avenue Reconstruction Project. Action Item: Euclid Avenue Reconstruction Project Motion. It was moved by Deputy Mayor Woodard and seconded to authorize the City Manager or his designee to execute Change Order No. 7 to MDM contract for the Euclid Reconstruction Project Sullivan * in the amount of $393, 727.07. [Councilmember Haley arrived 6:03 p.m.] Deputy City Manager Hohman explained that this project will reconstruct road segments in conjunction with the Spokane County sewer main construction, of Euclid Road between Flora and Barker Road, and Flora Road between Euclid Avenue west, and 200 feet north of Dalton Avenue; said the project will widen Euclid and Flora drive lanes and add a two -foot paved shoulder on each side. Mr. Hohman said Spokane County has agreed to relocate the water line and realign the proposed sewer main; and the change order includes the waterline relocation work and disposal of the existing 16" water pipe. Mr. Hohman noted that this change order increases the contract amount of $393,727.07 which will be paid by Spokane County; said we have an existing Memorandum of Understanding about cost sharing, so the County will pay this expense; noting that it provides sewer to future industrial projects. Mayor Higgins invited public comments; no comments were offered. Councilmember Collier noted that the important financial impact is that Spokane County will reimburse the City for the costs of the Change Order. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 1. Outside Agencies Presentations Finance Director Taylor gave an overview of the process for Outside Agency funding, and asked Councilmembers to provide their individual scoring sheet to her by 4:00 p.m. October 13, 2017; she asked that each Councilmember please make sure their recommendations add up to $150,000; and to please put their name on their scoring sheet; she explained that once those recommendations are received, she'll proceed with the process as was done in the past and prepare a summary of the recommended funds as well as the number of votes for each requesting entity; and as noted in her request for Council Action Form, she explained the allocation process based on the number of votes for each request; and noted that this matter Council Study Session: 09-19-2017 Page 1 of 3 Approved by Council: DRAFT will come before Council again at the October 24 Council meeting; that a summary of final recommendations will be included in that Council agenda packet showing funding recommendations, and Council will vote on funding allocations during that October 24 meeting. The following organizations gave a brief presentation in response to our call for Outside Agency Funding: Economic Development Agencies: (1) Greater Spokane Valley Chamber of Commerce; (2) Spokane Valley Arts Council; (3) Spokane Valley Heritage Museum; (4) Spokane Valley Summer Theatre, and (5) Valleyfest. Social Services Agencies: (6) Abuse Recovery Ministry and Services. (8) Catholic Charities Spokane; (9) Children First Therapy; (10) Elevations, a Children's Therapy Resource; (11) Family Promise of Spokane; (12) GraceSon Housing Foundation; (13) Greater Spokane County Meals on Wheels; (14) Greater Spokane Substance Abuse Council; (15) Hearth Homes; and (16) HRC Ministries. Mayor Higgins called for a recess at 7:27 p.m., and reconvened the meeting at 7:32 p.m. (17) Life Services Choice; (18) Spokane Neighborhood Action Partners [SNAP]; (19) Spokane Valley Partners; (20) The Jonah Project; (21) Volunteers of America; (22) Widows Might; (23) YMCA of the Inland NW [Spokane Valley]; and (24) YWCA of Spokane It was noted by the City Clerk that (7) Arts Academy of Spokane was not represented as their representative called the City Clerk earlier to explain they were sick with the flu and rather than expose everyone at the meeting, they decided not to attend. 2. Advance Agenda — Mayor Higgins Councilmember Pace said he proposes to honor the Spokane Valley schools with a resolution and a proclamation, and that this could be something for the Governance Committee to consider as a procedure for doing proclamations; that they start with a resolution so the whole Council is involved; and the resolution would call for a proclamation; he said we have great schools which have innovative programs, and he commended all the schools including the private schools as well as the Home School Community for their parents who exercise their parental rights. Councilmembers Wood, Collier and Munch concurred. Mr. Calhoun said he will work with Attorney Driskell on this topic. Councilmember Munch said he read a post from County Commissioner French that the marijuana industry is costing us more than we are getting, and he would like our staff and the County to get numbers on where the sales tax figures are going, and to research this in depth to see if it is costing us money. City Manager Calhoun said staff can put together an administrative report on that, and noted that as legislators work through their budget, the state had $550 million in marijuana related revenues, and they distribute $6 million to communities, and our small share is about $54,000. Councilmember Munch suggested staff contact the County staff as Commissioner French had said that property values where plummeting around grow operations, and that he would like clarification. Deputy Mayor Woodard said for the February workshop, he would like Council to consider increasing the amount for the outside agencies to $200,000; he said it has been $150,000 for 14 years. Mr. Calhoun said he will add that to the list for the February workshop; and mentioned that historically for several years a significant portion of those funds went to GSI, and last year we entered into a separate contract with GSI, but still kept that $150,000; he said this will be a timely discussion for the 2019 budget process. 3. Council Comments — Mayor Higgins Mayor Higgins commented that tonight is an end of an era, and the that next week marks the beginning of a new one. 4. City Manager Comments — Mark Calhoun City Manager Calhoun said that tonight is the final meeting in this building, and next week's Council meeting will be in the new building, and we should have full use of the facility; he said all staff except Council Study Session: 09-19-2017 Page 2 of 3 Approved by Council: DRAFT engineering and Council have moved to the new building, and we opened for service yesterday. Mr. Calhoun noted the remainder of staff will move tomorrow, and we'll have ample time to do a walk-through and be completely out of the building by the time the lease ends September 30. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 8:31 p.m. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk [* Clerk's Note: after checking with the City Attorney, the word "Sullivan" was inadvertently added to the RCA and therefore the motion, but "Sullivan" was not a part of this project.] Council Study Session: 09-19-2017 Page 3 of 3 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 26, 2017 Department Director Approval: ❑ Check all that apply: ['consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Mayoral Appointment of Citizen to Spokane Housing Authority Board of Commissioners. GOVERNING LEGISLATION: RCW 35.82.070(13); and Spokane Valley Resolution 03-033, 03-047, and 12-005 BACKGROUND: Created in 1972, the Spokane Housing Authority's mission is to "provide, develop, and promote quality affordable housing options in the communities we serve." SHA annually provides housing assistance to over 5,000 families of low income through a combination of tenant -based rental assistance, SHA -owned apartment communities, and scattered -site housing. A six -member Board of Commissioners, appointed by the City of Spokane, City of Spokane Valley, and Spokane County, governs the SHA (SHA Website, see also RCW 35.82.070(13)). Since the Housing Authority is established by State law, the appointment of a commissioner is made by the Mayor and confirmed by the Council. Spokane Valley is authorized for two people who work or reside within the Spokane Valley city limits. We were contacted by the SHA to remind us that Committee Board Member Keith James' term expires October 9, 2017, and to let us know that he is seeking reappointment. BACKGROUND: Mayor Higgins intends to re -appoint Keith James to the SHA Board of Commissioners as one of the representative from the City of Spokane Valley. Terms are for five years. OPTIONS: Council discretion RECOMMENDED ACTION OR MOTION: Move to confirm the Mayoral appointment of Keith James to the Spokane Housing Authority Board of Commissioners, for a five year term beginning October 10, 2017. BUDGET/FINANCIAL IMPACTS: n/a COUNCIL/STAFF CONTACT: Mayor Higgins ATTACHMENTS Application for Appointment from Keith James Spokane 4, #Valley Application Form for Committees/Boards/Commissions REC 11 ED JUN 2 9 2017 City of Spokane Salle Return • C tc4to City C -rk at City Hall, 11707 E. Spragu- -. ite 106 Spokane Valley, WA 99206 509-720-5102 phone; 509-688-0194 fax POSITION APPLYING FOR: Spokane Housing Authority Board Commissioner Applicant's name (please print): Keith James Applicant's Residence Address: 2304 S. Meadowview Greenacres, WA 99016 Street City Zip Code Applicant's Mailing Address (if different from Residence address): Street City Zip Code Applicant's Email: keithj@inlandconstruction.com Home Phone: (509) 607-2233 Work Phone: (509) 321-3218 Cell Phone: (509) 607-2233 Length of time continuously lived within Spokane Valley City Limits: 5+ years (worked) NOTE: You must be a resident of the City of Spokane Valley to participate on most boards, committees and commissions. Gender: Female M Male U.S. Citizen? Yes Wa. State Registered voter? Yes . EMPLOYMENT HISTORY: Present or last employer: Inland Construction and Development Position Held: Development Manager Dates of Employment: 4/2012 - present Address: 1620 N. Mamer Rd, Spokane Valley, WA 99216 Phone: (509) 321-3218 Previous Employer: Legato Consulting, LLC Position Held: Principal Dates of Employment: 3/2000 - 3/2012 Address: 2304 S. Meadowview, Greenacres, WA 99016 Phone: (509) 607-2233 EDUCATIONAL BACKGROUND: High School: Harrington High School Diploma: Yes No City/State Address Harrington, WA College/University: Eastern Washington University Degree Earned: B.A. in Business Admin. City/State Address: Cheney, WA College/University: Degree Earned: City/State Address: City of Spokane Valley Application for Committees/Boards/Commissions [1/2010] Page 1 of 2 COMMUNITY RELATED ACTIVITIES, PAST & PRESENT: (attach additional sheets if necessary) Spokane Housing Authority Board Commissioner, SCIDpda Spring Clean, Friends of Little Saigon Family Pavilion Sponsor VOLUNTEER EXPERIENCES, PAST & PRESENT: House of Charity food service volunteering, Habitat for Humanity home build volunteering, Northwest Harvest Food Bank sort volunteering, youth baseball and football coaching. SPECIAL SKILLS/INTERESTS: Affordable housing finance and development expertise over a twenty-five year career. Partnerships with four Colorado Housing Authorities for development projects. PAST OR PRESENT MEMBER OF THE FOLLOWING PROFESSIONAL, CIVIC ORGANIZATIONS OR GOVERNMENT BOARDS, COMMITTEES, OR COMMISSIONS: Finance Committee, Spokane Housing Authority Spokane, WA Committee Name Board Chair, Spokane Housing Authority City/State Spokane, WA Committee Name City/State Committee Name City/State What do you feel you can contribute to the community that may not be evident from information already furnished? Existing knowledge of the Spokane Housing Authority over the last five years, seeing how far we've come relative to community collaboration and understanding strategically where we're going. Why do you feel you are qualified to act as a member of the Board, Committee or Commission for which you are applying? In addition to development and finance knowledge, I've been responsible for managing multifamily assets throughout my career, so can also bring insight to property management and operations. Would your appointment to this position create a conflict of interest or an appearance of a conflict of interest? NO. Signature Today's Date City of Spokane Valley Application for Committees/Boards/Commissions [1/2010] Page 2 of 2 Meeting Date: CITY OF SPOKANE VALLEY Request for Council Action 9/26/17 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: History of Grants Received GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: N/A BACKGROUND: Council requested an administrative report from staff outlining the City's grant application history. This report includes information on the applications submitted between 2011 and present. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: Discussion BUDGET/FINANCIAL IMPACTS: Discussion STAFF CONTACT: Adam Jackson — Engineer-Planning/Grants John Hohman — Deputy City Manager ATTACHMENTS: Grant Funding Review PowerPoint GRANT FUNDING REVIEW A LOOK AT CITY -APPLIED GRANT FUNDING OPPORTUNITIES 2011 -PRESENT ADAM JACKSON SEPTEMBER 26, 2017 AA SPOKANE VALLEY ECONOM9C DEVELOPMENT 1 INTRODUCTION Spokane Valley relies heavily on grant funds to supplement City funds on Capital Projects. TOTAL PROJECT FUNDS =CITY FUNDS + GRANT FUNDS SPOKANE VALLEY - ECONOMIC DEVELOPMENT CAPITAL PROJECTS What are Capital Projects? RCW 82.46 defines "capital projects" as: those public works projects of a local government for planning, acquisition, construction, reconstruction, repair, replacement, rehabilitation, or improvement of streets; roads, highways; sidewalks, street and road lighting systems, traffic signals; ,bridges;,,. parks, recreational facilities; trails,,. SPOKANE VALLEY - ECONOMIC DEVELOPMENT 3 CITY FUNDS City funds which contribute to Capital Projects: ■ Fund #001 - General Fund ■ Fund #301- REET 1 Capital Projects ■ Fund #302 - REET 2 Capital Projects ■ Fund #303 -Street Capital Projects ■ Fund #309 - Parks Capital Projects ■ Fund #311 - Pavement Preservation ■ Fund #314 - Grade Separation ■ Fund #402 - Stormwater Management ■ Fund #403 -Aquifer Protection SPOKANE VALLEY - ECONOMIC DEVELOPMENT 4 GRANT FUNDS Grant funds which contribute to Capital Projects: ■ FASTLANE - Fostering Advancements in Shipping and Transportation for the Long -Term Achievement of National Efficiencies Grant ■ INFRA - Infrastructure for Rebuilding America ■ NHFP - National Highway Freight Program ■ PBS - Pedestrian and Bicycle Safety Grant Program ■ TCSP - Transportation, Community, and System Preservation ■ TIGER - Transportation Investment Generating Economic Recovery SPOKANE VALLEY - ECONOMIC DEVELOPMENT 5 CDBG CMAQ FASTLANE FHBP FMSIB FTA HSIP INFRA x AL A.m. x X 1.1 x,in L x x xi MIL xIlith)-( x FUNDING HISTORY TOTAL PROJECT* FUNDS = CITY FUNDS + GRANT FUNDS Per the 2011 - 2017 Annual Budgets: City Funds $45 Million Grant Funds $42 Million + Other Funds $5 Million Total Project Costs $92 Million (* Projects include streets, bridges, and trails only) SPOKANE VALLEY - ECONOMIC DEVELOPMENT 7 20,000,000 18,000,000 16,000,000 14,000,000 12,000,000 10,000,000 O 2 8,000,000 6,000,000 4,000,000 2,000,000 0 FUNDING HISTORY 2011-2017 CITY & GRANT FUNDING $904,231 $40,097 Other Grant City Funds $1,322,411 $473,879 $769,770 85 • • 382 $515,023 $4, 20 $3 2011 2012 SPOKANE VALLEY - ECONOMIC DEVELOPMENT 374, 946, 349 $6, 2013 568, 711, $1 0 02 24 $5, $566,597 678 $6, 52 $7, 39 03 2014 YEAR 2015 08 26 2016 2017 8 FUNDING APPLICATIONS 2011- 2016 GRANT FUNDING SUCCESS RATE Year Funds Awarded Funds Not Awarded Total Applications Success Rate 2011 2012 8 12 10 9 18 21 44% 57% 2013 2014 2015 2016 Total 3 8 10 6 47 11 19 5 11 65 14 27 15 17 112 21% 30% 67% 35% 42% SPOKA�I� VALLEY - ECONOMIC DEVELOPMENT 9 FUNDING APPLICATIONS 2011- 2016 GRANT FUNDING SUCCESS RATE Grant Fund Funds Funds Not Total Success wardej Awarded ApplicationRat� AEL CDBG'mjlarti 444165 djair 9 CMAQ 5 3 8 FASTLAN EM 0= 3 3 TCSP 0 3 3 FHBP1M11 1 =11 1 2 FMSIB OM. 1 1 FTA Wir 3 1 4 HSIP 2 10 44% 3% Mr 0% MIL110% 1=1,0% Mr.0% 75% 80% i Grant Fund Funds Funds Not Total Success Awarded Awarded Applications Rate LDA 0 AWE 1 1 0% & RCO 1 0 1 100% IPLDA 0% PBS S RTS STP TAP TIB TIGER 0 ---=„4 1=116 10 IrmiL 2 Itir 14 5 4 11 24 58% 3 23 5 9% 33% 39% 0% LA SPOKANE VALLEY - ECONOMIC DEVELOPMENT From Previous Slide: 47 of 112 Applications Awarded = 42% Success Rate 10 2011- 2016 GRANT FUNDING SUCCESS RATE Year Total Grant Funds Requested Total Grant Funds Awarded % Received 2011 $18,049,889 $5,543,479 31% 2012 $28,482,501 $7,858,691 28% 2013 $15,514,561 $1,925,984 12% 2014 $42,243,207 $5,635,694 13% 2015 $33,280,472 $7,313,269 22% 2016* $113,651,754 $4,448,057 4% Total $251,222,384 $32,725,174 13% LA SPOKANE VALLEY - ECONOM/C DEVELOPMENT *NOTE: 2016 data is skewed by FASTLANE, FASTLANE II, and TIGER applications for Pines & Barker Grade Separation Projects totaling $105 Million. 11 FUNDING APPLICATIONS 2017 PENDING GRANTAPPLICATIONS (4) TIB Applications - Due August 2017 - Results in November 2017 - - - - • - ■ 1 (2) or (3) CDBG Applications - Due November 2017 - Results in 2018 (2) TIGER Applications - Due October 2017 - Results in 2018 (2) INFRA Applications - Due November 2017 - Results in 2018 1 • . SPOKANE VALLEY - ECONOMIC DEVELOPMENT • • 1 1 • 1 12 - ECONOMIC DEVELOPMENT CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 26, 2017 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Administrative report — Ordinance 17-010 — Sidewalk Snow Removal. GOVERNING LEGISLATION: SVMC 7.05.040(C); RCW 35A.11.020. PREVIOUS COUNCIL ACTION TAKEN: Adoption of nuisance provisions in 2003, amended over the years, most recently in 2012; February 23, 2016, staff presented potential options regarding the removal of accumulations of snow and ice from public sidewalks, Council requested a proposed ordinance for further discussion. August 16, 2016, presentation on a proposed ordinance; September 13, 2016, Council discussed draft code language, requested additional information and formed an ad hoc committee to identify other potential options to deal with removal of sidewalk snow and ice. Administrative report January 17, 2017 to update Council on the work of the committee; administrative report February 21, 2017 to summarize options discussed previously to develop proposed plan. Administrative report April 18, 2017. Administrative report June 27, 2017. First reading August 8, 2017. Second reading August 22, 2017 (not adopted). BACKGROUND: At the second reading scheduled for August 22, 2017, prior to staff making a presentation, Council approved a motion to amend the agenda and remove this item for approximately 30 days. As a result, the second reading did not occur. Anticipating there may have been some lingering questions about the potential impacts to residential areas, staff would like to suggest a third option for Council consideration. Option 1 would be to adopt the new Code provisions as proposed in Ordinance 17-010, with a two-tiered approach (Tier One being commercial areas and also Safe Routes to School, and Tier Two representing all other residential areas). Option 2 would be a modification of Option 1, with the exception that Tier Two would be phased in at some later date, at least 12 months after adoption. This would be beneficial for several reasons. First, it will take the City some reasonable amount of time to implement this type of new system. Second, the Tier One areas represent the highest risk to pedestrians and, with clear sidewalks, provide the greatest benefit for increased commercial activity. For the most part, Tier One areas are the highest volume, highest traffic speed roads in the City. As such, keeping the sidewalks in those areas cleared will be more likely to keep pedestrians out of the roadway, and thus more safe. If Option 2 is chosen, it may be up to 24 months before staff could properly implement Tier 2. Option 3 is in essence the "no legislative action" option, and would result in the City not adopting any new Code provisions for sidewalk snow. Instead, staff would seek to enforce existing Code pursuant to SVMC 7.05.040 (Nuisance Code), with a violation carrying a $500 fine. Although staff has identified these provisions as being not well suited for sidewalk snow enforcement, we will do the best we can to improve responsiveness for clearing sidewalks. Page 1 of 2 OPTIONS: Request staff to bring back for a second reading (1) Option 1, which is Ordinance 17-010 as drafted; or (2) Option 2, which is Ordinance 17-010 as drafted, with the modification of only implementing Tier One for at least 12 months; or (3) Option 3, which is to take no action, in which case the City would enforce existing Code provisions. RECOMMENDED ACTION OR MOTION: As directed by Council. BUDGET/FINANCIAL IMPACTS: Unknown. STAFF CONTACT: Cary P. Driskell, City Attorney. ATTACHMENTS: RCA and draft Ordinance 17-010 from August 22, 2017 meeting relating to sidewalk snow enforcement code provisions. Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 22, 2017 Department Director Approval: El Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Second reading — Ordinance 17-010 — Sidewalk Snow Removal. GOVERNING LEGISLATION: SVMC 7.05.040(C); RCW 35A.11.020. PREVIOUS COUNCIL ACTION TAKEN: Adoption of nuisance provisions in 2003, amended over the years, most recently in 2012; February 23, 2016, staff presented potential options regarding the removal of accumulations of snow and ice from public sidewalks, Council requested a proposed ordinance for further discussion. August 16, 2016, presentation on a proposed ordinance; September 13, 2016, Council discussed draft code language, requested additional information and formed an ad hoc committee to identify other potential options to deal with removal of sidewalk snow and ice. Administrative report January 17, 2017 to update Council on the work of the committee; administrative report February 21, 2017 to summarize options discussed previously to develop proposed plan. Administrative report April 18, 2017. Administrative report June 27, 2017. First reading August 8, 2017. BACKGROUND: Staff worked with an ad hoc committee to consider a number of issues in crafting the sidewalk snow abatement program, including the following: 1. A comprehensive approach to reducing the amount of snow and ice being moved from the roads to the sidewalks by City plows, and then for ensuring that snow and ice are removed from sidewalks by the owners of the property adjoining the sidewalk. It is important to point out that the City will work to reduce the amount of snow and ice being moved from the road to sidewalks, it must be understood that there will still be some snow and ice being placed there due to the necessities of road plowing. a. Replace the "bat wing" plow blades to the straight blade design on the four plow trucks that have them. This is currently being implemented ahead of the next snow season. b. Plows will slow down on the lane closest to the curb so more snow is pushed to the edge of the curb where possible, instead of the sidewalk, including into the bike lanes. c. Bring forward amended road design standards requiring separated sidewalks from the road to provide a snow storage area on all new roadways. On City capital projects, we would construct or reconstruct to this standard unless there is insufficient right-of-way available to accommodate this standard. 2. Educate the public on snow removal obligations for property owners. a. Includes widespread distribution/education of removal requirements for sidewalks, including potential penalties for non-compliance. b. Identify realistic options for people with physical limitations to contact for assistance with snow removal, free and/or for a fee. The City would include this list of resources on its website and include it each year in a communication to the public generally. Page 1 of 2 c. Notify businesses that do parking lot snow removal to suggest including removal of sidewalk snow in future price quotes along with removal in parking lots. d. Notify property owners who fail to remove snow and ice from sidewalks that such failure could result in liability and/or lawsuits against them and the City. 3. Adopt a reasonable enforcement mechanism that effectively compels compliance. The City currently has provisions making non-compliance a nuisance subject to a $500 penalty. This penalty is disproportionate to the nature of the violation, and this portion of the nuisance code would be repealed through adoption of Ordinance 17-010. Additionally, the proposed Code would require that sidewalk snow and ice be removed when it reaches three inches in depth, and that the entire sidewalk shall be cleared, up to 42 inches. If the sidewalk exceeds 42 inches in width, the City would only require that it be cleared to 42 inches, which would comply with ADA requirements, but a property owner may certainly clear the entire width. The proposed infraction system would have a penalty of $51.25 for failing to clear sidewalks within 48 hours, which could be re -issued if non-compliance continued for an additional 48 hours. A third violation within 12 months would result in a penalty of $102.50. This new Code provision would adopt an infraction system which utilizes a two-tier enforcement prioritization. Tier 1 would be commercially -zoned areas and Safe Routes to School, which would be the highest priority. Tier 2 would be everything else, which would be the residential areas. The City would address compliance in Tier 2 areas as time and resources permitted. The City would plan to enforce these provisions with existing staff. If adopted, the City would immediately begin implementing the provisions outlined. OPTIONS: (1) Move to a approve Ordinance 17-010 as drafted; or (2) take other action as appropriate. RECOMMENDED ACTION OR MOTION: I move we approve Ordinance 17-010 repealing SVMC 7.05.040(C)(3), and adopting chapter 7.45 Spokane Valley Municipal Code relating to regulating sidewalk snow and ice. BUDGET/FINANCIAL IMPACTS: Unknown. STAFF CONTACT: Cary P. Driskell, City Attorney. ATTACHMENTS: (1) Draft Ordinance 17-010 relating to sidewalk snow enforcement code provisions. Page 2 of 2 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 17-010 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ADOPTING CHAPTER 7.45 OF THE SPOKANE VALLEY MUNICIPAL CODE RELATING TO SNOW AND ICE ON PUBLIC SIDEWALKS, AMENDING SPOKANE VALLEY MUNICIPAL CODE 7.05.040(C)(3), AND OTHER MATTERS RELATING THERETO. WHEREAS, the City of Spokane Valley previously adopted several provisions relating to the use and obstruction of sidewalks in the City within the Spokane Valley Municipal Code (SVMC); and WHEREAS, the accumulation of snow and ice on public sidewalks obstructs pedestrian traffic and creates an impediment to commercial activity. Allowing snow and ice to accumulate increases the likelihood that pedestrians will suffer injury while traveling on public sidewalks. Additionally, the obstruction may force pedestrians off public sidewalks and into the path of motorized traffic in attempts to find a safer route of travel. Finally, accumulations of snow and ice pose a significant hazard to school - aged children who require safe use of the public sidewalks to travel to and from school; and WHEREAS, the City has determined that it is appropriate to protect the life, health, and safety of its citizens by adopting regulations regarding the removal of snow and ice from sidewalks. Such regulations are within the police power granted to cities by Article XI, Section 11 of the Washington State Constitution and those vested in legislative bodies of noncharter code cities by RCW 35A.11.020; and WHEREAS, as a result of the limited space in which to store accumulations of snow and ice being plowed from the streets, and in an attempt to conserve limited financial resources, the City Council is exercising its legislative policy-making discretion in allowing City snowplow crews to push snow and ice from the streets into bike lanes and along curbs where it may melt over time; and WHEREAS, the City desires to amend SVMC 7.05.040(C)(3) to remove (C)(3) regarding accumulations of snow and ice on public sidewalks as a nuisance because a violation will now be classified as an infraction. NOW, THEREFORE, the City Council of the City of Spokane Valley, Washington ordains as follows: Section 1. Amendment. Spokane Valley Municipal Code 7.05.040 is hereby amended as follows: 7.05.040 Nuisances prohibited No person, firm, or entity shall erect, contrive, cause, continue, maintain, or permit to exist any public nuisances within the City, including any public rights-of-way abutting a person, firm, or entity's property. Prohibited public nuisances include, but are not limited to: C. Sidewalks. 1. Any protrusion, awning, or overhang that inhibits or obstructs use of a public walkway or sidewalk. 2. Any object, construction, or damage that inhibits or obstructs the surface use of a public walkway or sidewalk. Ordinance 17-010 Adopting SVMC 7.45 — Snow and Ice on Public Sidewalks Page 1 of 4 DRAFT 34. Accumulations of dirt or debris not removed from a public sidewalk. Section 2. Adopting Spokane Valley Municipal Code chapter 7.45. A new chapter 7.45 is hereby adopted as follows: 7.45.010 — Purpose and Authority. The purpose of chapter 7.45 SVMC is to regulate accumulations of snow and ice on sidewalks. This regulation is undertaken in order to promote the safe and efficient movement of pedestrian traffic on sidewalks within City limits and to promote greater economic activity. The provisions of this chapter are adopted pursuant to RCW 35A.11.020, and are to promote the health, safety, and welfare of the citizens of the City. 7.45.020 — Definitions. Terms used within this chapter are defined as follows: "Accumulations of snow and ice" means snow and ice deposited by natural or artificial sources. "Artificial sources" means operations which result from human efforts that cause snow or ice to accumulate. These include, but are not limited to: 1. Snow removal operations conducted by the City; and 2. Snow removal operations conducted by private individuals or businesses. "Natural sources" means any natural occurrence which causes snow and/or ice to accumulate. These include, but are not limited to: 1. Snow storms; and 2. Freezing rain. "Sidewalks" means public sidewalks and does not include those sidewalks located entirely on private property. "Removal area" means areas classified Tier 1 priority or Tier II priority. "Tier I priority" areas include: 1. "Safe Route(s) to School" as delineated upon the official map, entitled Attachment A — Sidewalk Snow Removal Map; and 2. "Commercial, retail, and industrial areas" that currently include the following zoning districts as delineated on the official zoning map of the City: MU Mixed Use District CMU Corridor Mixed Use District P/OS Parks/Open Space NC Neighborhood Commercial District RC Regional Commercial District I Industrial District IMU Industrial Mixed Use Ordinance 17-010 Adopting SVMC 7.45 — Snow and Ice on Public Sidewalks Page 2 of 4 DRAFT "Tier II priority" areas include: "Residential areas" which currently include the following zoning districts, as delineated on the official zoning map of the City: R-1 Single -Family Residential Estate District. R-2 Single -Family Residential Suburban District. R-3 Single -Family Residential Urban District. MF Multifamily Residential District. 7.45.030 — Duty to Remove Snow and Ice from Sidewalks. A. The owner or occupant of any real property located within or along a removal area shall remove or cause to be removed all accumulations of snow and ice exceeding three inches from the sidewalks adjacent to the property so that a minimum 42 inch -wide path for pedestrian travel is created. B. Accumulations of snow and ice exceeding three inches shall be removed from the sidewalk within 48 hours after the event causing it to accumulate has ceased. C. Tier I priority areas shall be enforced prior to Tier II priority areas being enforced. 7.45.040 — Amnesty Periods. A. In the event accumulations of snow and ice are deposited in a manner or volume that makes their immediate removal impracticable, the City Manager may announce periods of amnesty during which failure to remove the accumulations of snow and ice will not result in a violation pursuant to SVMC 7.45.060. B. The announcement shall be accompanied by a public notice stating: 1. The circumstances necessitating the amnesty period; and 2. The amnesty period's duration, including the date and time that it will end. C. The City Manager may extend the amnesty period by issuing an additional announcement and public notice pursuant to SVMC 7.45.040(B). 7.45.050 — Improper Removal. Removing and depositing snow and ice in a manner which obstructs or creates an obstruction to vehicular or pedestrian traffic constitutes the misdemeanor of disorderly conduct pursuant to SVMC 8.25.030 and RCW 9A.84.030. This section shall not constitute a separate misdemeanor violation. The City, in exercising its policy-making discretion, may choose to push snow and ice with plows from the travelled streets onto the edges of those streets where it may melt over time, and this shall not be considered improper removal. 7.45.060 — Penalties. A. Any person or business found in violation of SVMC 7.45.030 shall be found to have committed a Class 4 civil infraction, and shall be subject to the monetary penalties set forth in RCW 7.80.120, as adopted or subsequently amended, including any applicable statutory assessments. Ordinance 17-010 Adopting SVMC 7.45 — Snow and Ice on Public Sidewalks Page 3 of 4 DRAFT B. After a citation has been issued, the violator shall have 48 hours to clear accumulated snow and ice from the sidewalk before an additional citation may be issued. C. Any person or business found in violation of SVMC 7.45.030 for a third time within a 12 month period, and all subsequent violations in that 12 month period, shall be found to have committed a Class 3 civil infraction, and shall be subject to the monetary penalties set forth in RCW 7.80.120, as adopted or subsequently amended, including any applicable statutory assessments. 7.45.070 — Defense for Violation. It shall be a defense to a violation of SVMC 7.45.030 if: 1. The subject property is occupied as a residence, regardless of zoning designation; 2. The violator is 65 years or older, or possesses a physical disability that has been verified by a medical doctor which prevents them from removing accumulations of snow and ice from the sidewalk; and 3. The violator can provide documentation that shows reasonable efforts to obtain snow removal services were made but were unsuccessful. 7.45.080 — Educational Program. The City Manager shall adopt and maintain a comprehensive program to educate the public about the enforcement requirements contained in this chapter, as well as lists as appropriate regarding potential resources that residents and businesses may choose to utilize at their discretion for removal of sidewalk snow and ice. Section 3. Severability. If any section, sentence, clause, or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City. Passed this day of , 2017. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 17-010 Adopting SVMC 7.45 — Snow and Ice on Public Sidewalks Page 4 of 4 Spokane Attachment A - Sidewalk Snow Removal Map -Na • L ' mum! Ini "16;d10 0 A maw' ins ah r..suainionsam. MIS% 111111110LiNI E.Cr, wsinin M m,1* HIEN" IM Tat Lum! .9110i9a 4111,111 la ie 12 iliet It Irir.; lie rf it,.111g V III; El •lii ",1,1 r r %. NMI . • :I .111 di iiuiu NE' 'lam's- ,P Ilr`42149i- ,1116441151 PM' rik141 44E0 HinfroS, ii11111MMEIdaSSMIllitipLENI Liberty Lake Legend Safe Routes to Schools N Tier 1 Priority Tier 11 Priority A CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 26, 2017 Check all that apply: ❑ consent ❑ old business ❑ information ® admin. report Department Director Approval: ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Police Department Monthly Report GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: At Council's request, Police Chief Werner will give an overview of the Police Department's monthly report. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: Discussion BUDGET/FINANCIAL IMPACTS: NA. STAFF CONTACT: Chief Werner ATTACHMENTS: Monthly Report Mark Werner Chief of Police Spokane Valley Police Department Accredited Since 2011 Services provided in partnership with the Spokane County Sherds Office and the Community, Dedicated to Your Safety. Ozzie Knezovich Sheriff TO: Mark Calhoun, City Manager FROM: Mark Werner, Chief of Police DATE: September 15, 2017 RE: Monthly Report August 2017 In August 2016, we switched from UCR to NIBRS classification, which means we went from reporting based on a hierarchy to reporting all the crimes for each incident. Consequently, comparing crime statistics before August 2016 to crime statistics after that timeframe is not recommended using the data provided in the attached charts and graphs. ADMINISTRATIVE: Chief Werner started off the month of August with the annual National Night Out event, visiting numerous get-togethers in Spokane Valley. In addition, others from the Spokane Valley Police Department including detectives, sergeants, and lieutenants were able to make contact with various groups throughout the city, discussing any law enforcement concerns they may have in their specific neighborhood and taking a welcomed opportunity to meet with members of the community. Chief Werner participated in quarterly in-service training in mid-August. Chief Werner and others in the Spokane County Sheriff's Office met with Dr. Steve James of Washington State University to discuss the possible research (pre/post) opportunity for the CIT program for 2018. The end of August brought the annual Salvation Army's Back -To -School Shopping Day. Law Enforcement and Fire, team up each year before school starts to go shopping with children who need a little extra assistance in getting ready for the school year. Chief Werner participated in the event along with others in the Sheriff's Office. Page 1 PROFESSIONAL SERVICES FAMILY EMERGENCISHIM • FGOGBAI GOMMONIISERIICES IRE LIM SUMAGSIDNES SHERIFF'S COMMUNITY ORIENTED POLICING EFFORT (SCOPE): In the month of August, S.C.O.P.E. participated in: • National Night Out Against Crime- Target Store • CCS Bike Safety and Helmets- 1st graders • Spokane Interstate Fair Safety Mtg. • Valley Assembly of God Church — Bike Safety and Helmets • "Back to School" event at East Valley School District. Bike Safety and Helmets • Crime Stoppers Meeting • Valleyfest Organization Meeting • Safe Kids Coalition Meeting • East Valley Community Coalition meeting/ Underage Drinking/Drug Prevention • GSSAC Coalition Meeting • Operation Family ID Page 2 August 2017 Volunteers Hours per Station *Includes estimated volunteer service hours that are provided in the City of Spokane Valley. These two locations cover both Spokane Valley and the unincorporated portion of the county. Location # Volunteers Admin Hours L.E. Hours Total Hours Central Valley 8 65.5 96 161.5 East Valley* 26 371 226 597 Edgecliff 17 339 17 356 Trentwood 6 196 64 260 University 22 522.5 46.5 569 West Valley* 20 471 35 506 TOTALS 99 1,965 484.5 2,449.5 Volunteer Value ($30.46 per hour) $74,611.77 for July 2017 (updated hourly rate) S.C.O.P.E. Incident Response Team (SIRT) volunteers contributed 160 on -scene hours (including travel time) in August, responding to crime scenes, motor vehicle accidents and providing traffic control; 26 hours were for incidents specifically in Spokane Valley. There were no Special Events in August. Total August volunteer hours contributed by SIRT, including training, stand-by, response and special events is 1,470; total for 2017 is 11,166. (Starting in January, we changed the way we calculate `stand by' time for our members. In the past, we only gave 8 hours for stand by even though our members are on standby for 24 hours at a time. So this year, we credit the full 24 hours then deduct any of the actual 'on scene' time to get our Adjusted "Total SIRT Volunteer Hours." The numbers this year will be appreciatively higher than years past.) Abandoned Vehicles SCOPE DISABLED PARKING ACTIVITY REPORT June July August Tagged for Impounding 22 23 51 Cited/Towed 10 7 10 Hulks Processed 10 4 24 Total Vehicles Processed 112 41 173 Yearly Total of Vehicles Processed 476 575 748 SCOPE DISABLED PARKING ACTIVITY REPORT City of Spokane Valley # of Vol. # of Hrs. # of Disabled Infractions Issued # Warnings Issued # Non -Disabled Infractions Issued January 2 33 1 0 0 February 2 10 2 0 0 March 0 0 0 0 0 April 2 12 0 0 0 May 2 32 0 0 0 June 0 0 0 0 0 Page 3 July 0 0 0 0 0 August 1 4 0 0 0 YTD Total 9 91 3 0 0 Spokane County # of Vol. # of Hrs. # of Disabled Infractions Issued # of Warnings Issued # of Non - Disabled Infractions Issued January 2 31 2 0 0 February 3 19 2 0 0 March 2 25 1 0 0 April 2 28 3 0 0 May 3 43.5 10 0 0 June 2 27 1 0 0 July 2 14.5 2 0 0 August 3 20 3 0 0 YTD Total 19 208 24 0 0 OPERATIONS: Detectives Arrest Wedding Gift Theft Suspects - In early August, a victim reported a box of wedding cards/gifts was stolen from the couples' wedding reception held in the ballroom of the Mirabeau Park Hotel in Spokane Valley. No one witnessed the theft, but the couple had a "selfie" station setup, which required guests to have their photo taken before entering. After the theft, the couple reviewed the photos and discovered two "unknown guests" had attended the reception. They took the picture of the unknown guests and posted it with a description of the theft on social media asking for the community's help identifying them. They received tips and information regarding the possible identity of the suspects and forwarded it to investigators. Detective Jeff Thurman received information on the identity of the suspects and that they were possibly staying at the Montvale Hotel. Using this information, Detective Thurman matched driver's license photos of the male and female suspects with the photo from the reception. Detective Thurman, with the assistance of additional Property Crimes Detectives, went to the Montvale Hotel to attempt to verify the suspects were there. After checking with hotel staff, investigators went to the room registered to the female suspect. While outside they could hear male and female voices inside. While preparing to obtain a search warrant for the room, both suspects exited the room and were quickly detained. After being advised of her rights, the female suspect explained she and her husband (the male suspect) were dropped off at the Jack in the Box on Sullivan on the day of the reception. With nothing else to do, they walked over to the hotel and came upon the reception. She explained they had watched the movie Wedding Crashers and thought it would be funny to do the same. Explaining they were hungry and didn't have money, they signed in, had their photo taken and ate at the taco bar. During the interview, she admitted they took the cards/gifts box and a spice jar. After a search warrant was granted, detectives searched the suspects' hotel room and property. They recovered what was believed to be some of the victims' stolen gifts (approximately eight credit cards and a few hundred dollars in cash) in addition to Methamphetamine, Heroin, scales and packaging used in drugs sales. The suspects were transported and booked into the Spokane County Jail for Theft 1st Degree, Possession of a Page 4 Controlled Substance with Intent to Deliver -Methamphetamine and Possession of a Controlled Substance with Intent to Deliver -Heroin. SWAT Team & Detectives Successfully Locate Drugs, Weapons & Suspects - In the early morning hours in mid-August, the Spokane Valley SWAT Team arrived at a residence located in the 10900 block of East Grace to assist detectives with the service of a search warrant. Detectives obtained the search warrant as part of a distribution/sale of illegal drugs/weapons investigation where they also received information the suspect(s) may be armed. Initially, an adult male and female followed SWAT Team commands, exited the residence, and were detained. A second adult female was observed inside the residence and after a short time complied with commands, surrendered and was detained. Believing a second male, age 26 year- old, was still inside refusing to follow commands and had access to weapons, chemical irritants were deployed inside the residence without success. Knowing this male had access to weapons and has been armed in the past, more irritant was deployed, hoping it would cause him to surrender; however, he remained defiant. SWAT Team members entered the residence and conducted a slow and methodical search, going room by room. The male suspect was eventually discovered hiding under a deck at the rear of the residence by K9 Gunnar and Deputy Hunt and was taken into custody. It is believed the suspect crawled from the residence to escape the chemical irritants. During their search and recovery of evidence, detectives seized three suppressors, four firearms (one confirmed stolen), Methamphetamine, Heroin, Xanax, scales, and packaging material associated with the sale of drugs and cash. The 26 -year-old male suspect was booked into the Spokane County Jail for Possession of a Controlled Substance with Intent to Deliver (six counts), Possession of a Controlled Substance (three counts -Methamphetamine, Heroin & Xanax) Obstructing Law Enforcement, Resisting Arrest and a Washington State Department of Corrections Warrant/Community Custody Hold (Original Charges of Robbery 2nd Degree). Detectives also arrested a 22 year-old female and booked her into the Spokane County Jail for Possession of a Controlled Substance with Intent to Deliver (three counts) and Possession of a Controlled Substance (three counts -Methamphetamine, Heroin & Xanax). The additional two adults detained were released and not charged. This is still an active investigation and additional arrests or charges are possible. SHERIFF SHER FF OZ. KNELOVICX SPOKANECQLWT SHERIFF SHERIF; aZZIE o. I(SEZOVICS SHERIFF O=LE D. NSI Page 5 Suspect Arrested for Felony Indecent Exposure Spits in Deputy's Face — In mid-August, at approximately 9:50 a.m., Spokane Valley Deputies responded to the area of Mansfield and Mirabeau Parkway to investigate a report of a male exposing himself to a female while masturbating in front of her. The victim stated she was walking her dog when she heard a noise. She noticed a bald male with a large build and only wearing a pair of shorts standing by a tree staring at her. As she moved away, the male dropped his shorts exposing himself and began masturbating. Deputy Melton and Deputy Vucinich arrived in the area and located a male (6'02", 240 lbs) matching the description given by the victim. The 43 -year-old male was lying on a sleeping bag, which partially covered him and his shorts were unzipped. The male was immediately confrontational, refused to answer questions when contacted by the deputies, and began telling them to leave. He eventually identified himself, but denied exposing himself. He remained belligerent, cussed at the deputies, and continued to tell them to leave. While dispatchers confirmed the description of the suspect with the victim, additional deputies arrived to assist. The suspect, who was still sitting on the ground, was advised he was under arrest for indecent exposure and told to place his hands behind his back. The male suspect complied, but as deputies began to handcuff him, he tensed and attempted to straighten his left arm while spinning his right arm in front of him. Deputies gained control of the suspect and applied handcuffs; however, he continued to resist by throwing his head back towards a deputy's face. The male suspect eventually agreed to stop resisting and was helped to his feet. While walking toward the patrol cars, the suspect continued to argue and suddenly turned toward Deputy Melton and spit in his face. A spit hood (a mesh hood) was placed on the male suspect to prevent further attempts to spit on deputies. The victim immediately identified the male suspect as the person who had exposed himself. Due to a previous conviction for indecent exposure, the suspect was booked into the Spokane County Jail for felonies of Indecent Exposure and Assault 3rd Degree. Announcement: Fall Citizens Academy Registration is OPEN This is YOUR opportunity to learn about the Spokane County Sheriff's Office, ask questions, and interact with deputies, detectives and members of specialty units, including K9, Air 1 and others. Learn "reality" from the deputies who serve you each and every day and how it differs from what some Hollywood writer portrays in some crime drama. Spokane County Sheriff's Office Fall 2017 Citizens Academy starts Monday October 2nd at 6:00 pin Classes are FREE and held each Monday night (total of eight classes) from 6 p.m. to 9 p.m. at the Spokane County Sheriff's Office Training Center located at 6011 N. Chase Road, Newman Lake. To Register contact Deputy Chris Johnston at 509-389-2771 or by email at: crjohnston@spokanesheriff.org Class size is limited so sign up now. For the security of all attendees, a background check will be completed on all applicants. Due to limited seating, please do not register unless you can attend at LEAST 7 of the 8 sessions. THIS IS A FREE CLASS! 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Lim 4=111 w•3E311•r, Il11•...4, de, ii i 1r2 i•nr!• 415110".ti SI'LL! n 4I IY1I . 11 I.itil oP the 8.A.rx5lnrs_ Page 7 LOCK ITEMS IN YOUR TRUNK OBSERVE AND REPORT CARS SHOULD KEEP GARAGE NEVER RUN DOORS CLOSED UNATTENDED ******************** Page 8 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Burglary 140 120 100 80 60 40 20 0 FEBRUARY S U K } W a z F l9 SEPTEMBER OCTOBER NOVEMBER DECEMBER —M—Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 86 84 72 56 February 62 66 73 59 March 110 71 78 44 April 108 68 87 54 May 97 69 73 49 June 109 86 93 59 July 113 103 89 52 August 93 86 103 56 September 106 94 91 October 81 105 71 November 84 81 92 December 132 81 63 Grand Tota .................. i 1184 9941 9851. 14 .21 * IBR Offense: Burglary/Breaking & Entering 220 Produced: 7/13/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriffs Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Murder NonNeg Manslaughter 2.5 2 1.5 1 X X 0.5 0 FEBRUARY S U cc } UJ } F Q Z -1 (n D Q SEPTEMBER OCTOBER NOVEMBER DECEMBER ♦Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 1 February March 1 April 1 May 1 June July 1 1 1 August 1 1 September October 2 November 1 1 1 December 1 Grand Total 5 5 4 1 *IBR Offense: Murder/Non-Negligent Manslaughter 09A Produced: 7/13/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Identity Theft 35 30 25 20 15 10 5 0 FEBRUARY S U 2 } UJ >- 1— < < Z J (n l7 D Q SEPTEMBER OCTOBER NOVEMBER DECEMBER (Calendar 2014 (Calendar 2015 —x—Calendar 2016 --Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 9 19 18 9 February 10 25 16 24 March 21 28 11 22 April 25 13 14 16 May 15 19 10 33 June 16 17 15 18 July 19 10 19 23 August 15 21 9 13 September 22 11 7 October 18 8 7 November 7 7 10 December 18 19 8 Grand Total 195 197 144 158 *IBR Offense: Identity Theft 26F Produced: 7/13/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Fraud 70 60 50 40 30 20 10 0 FEBRUARY S U 2 } UJ } F Q Z J (n l7 D Q SEPTEMBER OCTOBER NOVEMBER DECEMBER (Calendar 2014 (Calendar 2015 -4#-Calendar 2016 —X—Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 23 12 23 27 February 17 19 17 38 March 24 20 21 37 April 23 18 16 43 May 27 24 8 53 June 22 14 19 57 July 13 17 27 63 August 23 29 15 53 September 14 24 16 October 21 34 41 November 21 18 38 December 18 25 30 Grand Total 246 254 271 371 * IBR Offense: Fraud - Credit Card/ATM 26B, Fraud - False Pretenses/Swindling/Con Games 26A, & Fraud - Impersonation 26C Produced: 7/13/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: DUI 45 40 35 30 25 20 15 10 5 0 r Z FEBRUARY S U cc } UJ } F Q Z J (n l7 D Q SEPTEMBER OCTOBER NOVEMBER DECEMBER --Calendar 2014 (Calendar 2015 -4#-Calendar 2016 --Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 28 30 30 24 February 35 22 30 26 March 31 25 31 33 April 25 28 23 18 May 39 27 27 19 June 25 29 31 28 July 28 31 19 26 August 29 31 18 24 September 29 18 20 October 22 25 19 November 35 21 28 December 32 13 27 Grand Total 358 300 303 198 * IBR Offense: DUI 90D Produced: 7/13/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Drugs Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 6 2 5 19 February 2 3 30 March 3 2 2 30 April 1 4 1 37 May 1 1 6 23 June 4 2 3 19 July 2 3 1 19 August 4 4 16 26 September 3 5 28 October 1 4 20 November 1 1 19 December 3 27 Grand Total 28 31 131 203 * IBR Offense: Drug Equipment Violations 35B & Drugs/Narcotics Violations 35A Produced: 7/13/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Theft From Motor Vehicle 200 180 160 140 120 100 80 60 40 20 0 FEBRUARY S U ccQ J K Q } UJ } F Q Z -1 cn D Q SEPTEMBER OCTOBER NOVEMBER DECEMBER ♦Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 94 134 101 98 February 113 124 76 102 March 136 96 72 94 April 86 62 134 131 May 95 84 108 79 June 81 68 177 107 July 81 85 139 99 August 78 92 131 71 September 112 109 103 October 89 112 124 November 105 92 153 December 112 110 117 Grand Total 1182 1168 1435 781 * IBR Offense: Theft From Motor Vehicle 23F Produced: 7/13/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Motor Vehicle Theft Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 61 29 72 44 February 58 38 38 38 March 70 37 42 44 April 41 34 47 42 May 40 57 36 27 June 33 35 32 28 July 36 35 40 41 August 37 48 39 35 September 50 52 35 October 46 39 51 November 52 33 33 December 42 57 39 Grand Total 566 494 504 299 * IBR Offense: Motor Vehicle Theft 240 Produced: 7/13/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Robbery Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 6 11 3 3 February 5 9 7 6 March 8 12 8 7 April 7 6 4 2 May 8 6 8 2 June 10 5 5 1 July 8 8 5 4 August 4 7 3 1 September 11 15 2 October 10 7 10 November 14 3 10 December 9 11 3 Grand Total 100 100 68 26 * IBR Offense: Robbery 120 Produced: 7/13/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Assault 140 120 100 80 60 40 20 0 FEBRUARY S U cc } UJ } F Q Z -1 (n D Q SEPTEMBER OCTOBER NOVEMBER DECEMBER —M—Calendar 2014 Calendar 2015 —X Calendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 95 108 80 97 February 71 97 98 95 March 78 87 94 78 April 89 82 88 90 May 80 104 116 92 June 93 101 83 95 July 113 94 88 97 August 121 83 63 75 September 113 82 81 October 97 85 99 November 87 88 97 December 80 88 88 Grand Total 1117 1099 1075 719 * IBR Offense: Aggravated Assault 13A & Simple Assault 13B Produced: 7/13/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Theft 350 300 250 200 150 100 50 0 FEBRUARY S U cc >- W >- F Q Z J (n l7 D Q SEPTEMBER OCTOBER NOVEMBER DECEMBER —M—Calendar 2014 (Calendar 2015 —X—Calendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 226 247 262 207 February 193 243 208 200 March 228 246 228 220 April 235 245 246 206 May 263 223 207 240 June 289 245 298 250 July 282 287 257 244 August 283 257 203 229 September 280 262 222 October 273 247 231 November 237 213 243 December 301 284 222 Grand Total 3090 2999 2827 1796 * IBR Offense: Theft - All Other 23H, Theft - Pocket -Picking 23A, Theft - Purse -Snatching 23B, Theft - Shoplifting 23C, Theft From Building 23D, Theft From Coin -Operated Machine 23E, & Theft of Motor Vehicle Parts/Accessories 23G Produced: 7/13/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Rape Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 3 8 7 8 February 13 10 6 5 March 15 4 9 7 April 8 9 5 9 May 7 6 12 11 June 5 5 7 3 July 2 6 4 6 August 11 14 2 6 September 9 3 4 October 9 13 5 November 6 6 6 December 8 7 4 Grand Total 96 91 71 55 *IBR Offense: Rape - Forcible 11A Produced: 7/13/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Counterfeiting Forgery 30 25 20 15 10 5 0 FEBRUARY S U cc } UJ } 1— < < Z J (n l7 D Q SEPTEMBER OCTOBER NOVEMBER DECEMBER (Calendar 2014 (Calendar 2015 —X --Calendar 2016 —X --Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 11 18 14 9 February 12 18 13 11 March 12 11 25 20 April 15 7 6 20 May 22 9 10 26 June 16 9 15 15 July 25 12 11 20 August 10 12 7 15 September 11 8 11 October 12 12 7 November 12 6 15 December 7 20 12 Grand Total 165 142 146 136 *IBR Offense: Counterfeiting/Forgery 250 Produced: 7/13/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriffs Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Destruction Damage Vandalism 250 200 150 100 50 0 JANUARY FEBRUARY S U cc } UJ } 1— < < Z J (n l7 D Q SEPTEMBER OCTOBER NOVEMBER DECEMBER —M—Calendar 2014 (Calendar 2015 —X—Calendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 118 162 133 161 February 116 130 111 149 March 157 127 148 136 April 130 126 151 173 May 126 130 134 139 June 136 130 176 143 July 140 125 154 177 August 117 141 160 150 September 143 130 118 October 131 156 165 November 136 129 196 December 183 163 160 Grand Total 1633 16491 18O6i 122 IBR Offense: Destruction/Damage/Vandalism 290 Produced: 7/13/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Meeting Date: CITY OF SPOKANE VALLEY Request for Council Action September 26, 2017 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: City Manager Presentation of the 2018 Budget. GOVERNING LEGISLATION: RCW 35A.33. PREVIOUS COUNCIL ACTION TAKEN: No formal Council action has been taken on the 2018 Budget. A proposed budget is currently under review by the City Manager and Finance Director. BACKGROUND: This marks the fourth occasion where the Council will discuss the 2018 Budget and by the time the Council is scheduled to adopt the 2018 Budget on November 14, 2017, will have had an opportunity to discuss it on eight separate occasions, including three public hearings to gather input from citizens: • June 13 Council Budget Workshop • August 22 Admin report: Estimated 2018 revenues and expenditures • September 12 Public hearing #1 on 2018 revenues and expenditures • September 26 City Manager's presentation of preliminary 2018 Budget • October 10 Public hearing #2 on 2018 Budget • October 24 First reading on ordinance adopting the 2018 Budget • November 14 Public hearing #3 on 2018 Budget • November 14 Second reading on ordinance adopting the 2018 Budget Part of the ongoing budget development process, and in keeping with RCW 35A.33, City Manager Mark Calhoun will present the 2018 Preliminary Budget for Council review. Until City Council adoption, all figures currently included in the 2018 Budget worksheets are preliminary and subject to change by the City Manager. OPTIONS: As part of the ongoing budget process, and in keeping with the requirements of RCW 35A.33.052, City Manager Calhoun will present the 2018 Preliminary Budget. RECOMMENDED ACTION OR MOTION: No action is required at this time BUDGET/FINANCIAL IMPACTS: Given that the budget will not be adopted by the Council until November 14, 2017, it is possible the figures may be modified as we refine estimates of revenues and expenditures. STAFF CONTACT: Mark Calhoun, City Manager ATTACHMENTS: • Power Point presentation. • 2018 Draft Budget will be available under separate cover 1 September 26, 2017 pokane- City Manager's Valley Budget Message Council Goals Fiscal Policies Budget Highlights Challenges Future Concepts Spokane jUalley City of Spokane Valley Priorities Public Safety Pavement Preservation Transportation and Infrastructure Economic Development Council Goals Spokane Va11ey 4 2018 Council Goals • Continue to work with state and federal legislators towards obtaining financial assistance for the Barker and Pines Grade Separation Projects. • Continue to pursue a plan to sustain the City's Street Preservation Program, to include sustained financing in Street O&M Fund #101 and Pavement Preservation Fund #311. • Pursue state and federal financial assistance to address transportation concerns along the entire Barker Corridor. • Pursue financing for Browns Park, Balfour Park and Appleway Trail amenities, and continue the acquisition of parkland. • Continue and expand where possible, economic development efforts. Complete the development of implementation strategies for the retail and tourism studies that were completed in 2016 • Foster relationships with federal, state, county and local legislators. 5 Fiscal Policies Spalne Valley 6 SpkaneFINANCIAL MANAGEMENT ..o0 1) Maintain basic service levels with minimal resources to achieve success. 2) Minimize personnel costs and overhead by continuing to contract when it makes financial sense to do so. 3) Continue the 6 -Year Business Plan Process. SokiineFINANCIAL MANAGEMENT Leverage City funds with grant opportunities. 5) Minimize City Debt with a pay as you go philosophy. 6) Strive to prioritize spending in the annual budget process and minimize the mid -year addition of projects and appropriations. The State of Washington sets the maximum level of allowable debt based on assessed value of property. The City of Spokane Valley currently utilizes only 2.10% of its total allowable debt capacity, and more importantly, only 10.50% of non -voted bond capacity. f 8 Spokane.,•••*Valley FINANCIAL OBJECTIVES 1) Adopt a General Fund Budget with recurring revenues equal to or greater than recurring expenditures. Maintain a minimum General Fund Ending fund Balance that allows us to meet cash flow needs equivalent to at least 50% of total recurring expenditures. 6 months of general fund operations 3) If necessary, utilize the Service Level Stabilization Reserve Fund ($5.5 million) to maintain ending fund balance minimum. 9 Sp�1&iie FINANCIAL OBJECTIVES jUalley 4) Commitment to the strategy the Service Level Stabilization Reserve Fund will not be reduced below $3.3 million (60% of $5.5 million). 5) Property Tax assessment will increase by only new construction in 2018 -approximately $125,000 (City will not take 1% property tax increase) 6) Grow our economy so our existing tax base can support our basic programs. Spokane Valley COMMITMENT TO POLICIES Long term financial sustainability. Spokane Valley' Budget Highlights 12 Siokane ..00Valley 2018 Budget Risk Management Debt Service General Government 370,000 977,400 4,705,260 Tourism Promotion 602,000 Parks & Recreation 3,009,954 Community and Public Works 4,859,266 Council / Executive/ Ops & Admin 4,487,157 Stormwater & APA Funds 2,699,089 Street Fund 4,602,291 Other Activities 816,200 Capital Projects Funds 24,672,125 Public Safety 25,564,251 2018 CITY WIDE BUDGET $77,365,593 13 Spokane.•••*Valley Lean Operations The proposed 2018 General Fund Budget reflects: Recurring revenue growth of 3.67% over the 2017 amended budget. Recurring expenditure growth of just 1.81% over the 2017 amended budget. SC1Y OFJ an ..Valley We Remain Fiscally found Recurring Revenues Recurring Expenditures $40,891 7 379 $49,982,600 Difference $2,091,221 Spokane #Valley staffing Levels Employee count is currently scheduled to increase by .85 FTEs from 88.4 employees in the 2017 Budget as initially adopted to 89.25 employees in 2018. SOOkaneStaffing Levels FTE change detail - 201 7 to 2018 FTEs in the adopted 2017 Budget 88.40 April 1, 2017 Reorganization (0.65) Revised 2017 FTEs 87.75 2018 Changes + Attorney 0.50 + Limited term employee moved to regular status position 1.00 2018 Proposed FTEs 89.25 17 Staffing Levels jUalley FTE — operating vs capital — 2017 to 2018 detail FTEs financed by operating funds FTEs financed by capital projects Total FTEs 2017 2018 Difference 84.90 3.50 84.75 (0.15) 4.50 1.00 88.40 89.25 0.85 Spokane„� staffing Levels FTE Distribution by fund FTEs Distribution by Fund General Fund #001 Street O&M Fund #101 Street Capital Projects Fund #303 Stormwater Fund #402 74.63 5.72 4.5 4.4 89.25 Spokane City Hall Project .••••v Valley Total project cost of $14.15 million is $250,000 less than our target budget of $14.4 million. Financed with $6.3 million cash set aside for this project + $7.85 million in LTGO bond proceeds. Bond repayment will take place over the 30 -year period 2016- 2045 at a fixed payment of $399,888. Annual bond payment is $34,712 less than our current annual lease rate of $434,600. S"''�kane .••••v Valley Annual O&M costs are budgeted at $306,043. Assuming annual lease of $434,600 increased by 3% over 30 years versus a fixed annual payment of $399,888, community will save $8 million. Lease cost for City Hall space — 2003 through 2017 was $5,942,000. City Hall Project Sikikane PUBLIC SAFETY #1 PRIORITY Comparison of property tax to Public Safety (Police, courts, etc.) $30,000,000 $25,000,000 $20,000,000 $1 5,000,000 $10,000,000 $ 5,000,000 $25,464,251 Spokane jUalley Sikikane Ending Fund Balance Projected fund balance at the end of 2018 is currently $25,627,053 or 62.67% of recurring expenditures. Minimum necessary to meet cash flow needs is 50%. We have a mechanism to "drain -of excess fund balance Between 2013 and 2017, $17,885,878 of excess reserves have been applied to one-time capital projects. 4 PAVEMENT PRESERVATION, TRANSPORTATION & INFRASTRUCTURE �p�kane .Val ley { Staane 2018 Pavement Preservation Fund #311 Revenues #001 General Fund $962,700 #101 Street Fund 67,342 #301 Capital Projects Fund (1St �/4% of REET) & 685,329 #302 Special Capital Projects Fund (2nd �/4% REET) 685,329 Grants 2,572,500 Total revenues $4,973,200 Expenditures 4,058,600 Revenues over (under) expenditures $914,600 Spokane jUalley Pavement Preservation Funding History Actual: 2011 2012 2013 2014 2015 2016 Budget: 2017 2018 Fund 001 101 123 301/302 310 General Street O&M Civic Fac. Replace. REET 1&2 Civic Fac. Capital Grants 584,681 2,045,203 855,857 888,823 920,000 943,800 953,200 962,700 0 0 282,000 282,000 206,618 67,342 67,342 67,342 O 0 O 0 616,284 300,000 616,284 368,944 616,284 502,098 559,808 730,572 O 1,320,958 O 1,370,658 500,000 0 0 0 0 0 0 0 35,945 2,042,665 835,224 1,654,698 Total 1,084,681 2,045,203 2,090,086 4,198,716 3,080,224 3,956,220 O 340,800 2,682,300 O 2,572,500 4,973,200 8,154, 264 972,644 2,408,660 4,593,230 500,000 7,481,832 24,110, 630 27 Spokane .•••*Valley 2018 Street Capital Projects Fund #303 Revenues Grants & other outside sources Transfers from City Funds Total revenues Expenditures Capital Projects Revenues over (under) expenditures $8,984,394 2,167,396 $11,151,790 11,151,790 $ 0 28 Challenges Spokane Valley 3 29 SokiineFINANCIAL CHALLENGES Declining telephone utility revenues in Street Fund #101. Balancing the cost of pavement preservation against other transportation and infrastructure needs. Railroad grade separation and quiet zone projects. Spokane .00%HeyX Street O&M Fund #101 RECURRING ACTIVITY Revenues Utility Tax Motor Vehicle Fuel (Gas) Tax Multimodal Transportation Revenue Right -of -Way Maintenance Fee Investment Interest Miscellaneous Revenue Total Recurring Revenues Total Recurring Expenditures Recurring Revenues over (under) Recurring Expenditures NONRECURRING ACTIVITY Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning fund balance Ending fund balance Proposed Budget 2018 Projected 2019 2020 2021 2022 1,900,000 1,809,750 1,723,787 1,641,907 1,563,916 2,052,400 2,052,400 2,052,400 2,052,400 2,052,400 133,800 133,800 133,800 133,800 133,800 70,000 70,000 70,000 70,000 70,000 6,000 6,000 6,000 6,000 6,000 10,000 10,000 10,000 10,000 10,000 4,172, 200 4,081,950 3,995,987 3,914,107 3,836,116 4,587,291 4,587,291 4,587,291 4,587,291 4,587,291 (415, 091) (505, 341) (591,304) (673, 184) (751,175) (15, 000) 0 0 0 0 (430, 091) (505, 341) (591,304) (673, 184) (751,175) 862,428 432,337 (73, 004) (664, 308) (1,337,492) 432,337 (73, 004) (664, 308) (1,337,492) (2,088,667) (1) Estimated future telephone tax revenues are calculated at an annual decrease of 4.75%, which is the average decrease _seen from 2009 through 2016. (2) For�ij Z7f s of this projection, expenditures are kept at 2018 Budget levels with no increases. 31 f Spokane Pavement Preservation Fund #311 jUalley Revenues Transfers in - #001 Transfers in - #101 General Fund Street Fund Proposed Budget 2018 962,700 67,342 Projected 2019 2020 2021 2022 962,700 67,342 962,700 67,342 962,700 67,342 962,700 67,342 Transfers in - #301 Transfers in - #302 REET 1 REET 2 685,329 685,329 685,329 685,329 685,329 685,329 685,329 685,329 685,329 685,329 Grants Miscellaneous Total revenues Total expenditures Revenues over (under) expenditures Beginning fund balance E - ing fund balance 2,572,500 0 540,000 0 0 0 0 0 0 0 4,973,200 2,940,700 2,400,700 2,400,700 2,400,700 4,058,600 2,940,700 2,400,700 2,400,700 2,400,700 914,600 0 0 0 0 2,585,864 3,500,464 3,500,464 3,500,464 3,500,464 3,500,464 3,500,464 3,500,464 3,500,464 3,500,464 32 Spokane.•••*Valley Real Estate Excise Tax Fund #'s 301 & 302 2016 2017 2018 2019 2020 2021 Estimated REETavailable on January 1 3,322,385 4,046,953 3,444,722 2,380,524 1,330,215 293,207 Estimated REET revenues 2,369,620 1,603,400 1,603,400 1,603,400 1,603,400 1,603,400 Estimated approved capital expenditures (Engineer's Estimate) (743,788) / (701,773) (1,015,740) (514,213) 0 _ 0 Potential capital expenditures (Top 2 Outstanding Grant Applications) 0 (20,000) (117,200) 0 0 0 0143 Barker Road / BNSF Grade Separation (3,893) 0 0 (603,888) (1,109,000) (492,219) Transfer to Fund #311 - Pavement Preservation (730,572) (1,320,958) (1,370,658) (1,370,658) (1,370,658) (1,370,658) June 1 debt service payment on 2014 LTGO bonds (18,400) (16,450) (14,500) (12,475) (10,375) (8,275) December 1 debt service payment on 2014 LTGO bonds (148,400) (146,450) (149,500) (152,475) ` (150,375) (153,275) Estimated REET available on December 31 4,046,952 3,444,722 ' 2,380,524 1,330,215 293,207 (127,820) Shaded areas reflect known figures. All other figures are estimates. 33 Spoka e� Railroad Grade Separations jUalley Bridging the Valley Barker and Trent - $20.0 million estimate Pines and Trent - $19.8 million estimate Sullivan Road overpass - $16.1 million estimate Park Road overpass - $19.0 million estimate SOOliane Railroad Grade Separations galley Barker/Trent Grade Separation Estimated cost reduced from $36 to $20 million $720,000 Federal Earmark $2,209,000 City earmark of REET $1,421,321 of City General Fund earmarked $1,500,000 from 2017 WA State Legislature FMSIB Grant matching 20% of project cost Spokane Railroad Grade Separations jUalley Barker/Trent Grade Separation (continued) Assuming a $20 million project we've secured $9.8 million leaving just $10.2 million remaining. In August 2017 Council approved a Phase 1 contract valued at $173,000 with a scope of services that will: evaluate 5 potential options recommend a specific option provide an estimated cost With Council approval, we'll proceed to a Phase 2 final design. City will apply for both INFRA and TIGER 9 programs. 36 Siii5kane Railroad Grade Separations galley Pines/Trent Grade Separation Estimated cost of $19.8 million In 2016 City acquired $500,000 of property for necessary ROW $1,921,321 of City General Fund earmarked Total commitment by City thus far of $2,421,321 Spokane Railroad Grade separations jUalley Pines/Trent Grade Separation (continued) In July 2017 Council approved a Phase 1 contract valued at $124,000 with a scope of services that will: Evaluate 2 potential options Recommend a specific option Provide an estimated cost With Council approval we'll proceed to a Phase 2 design. City will apply for both INFRA and TIGER 9 programs. 38 Siiokane Parting Thoug (all is not hopeless) Spokane .••••v Valley Balanced Budget —The City of Spokane Valley continues to be in excellent financial condition with strong reserves and responsibly managed operations and related costs. Spokane.•••*Valley Continued Pattern of Moderate Growth in Recurring Expenditures and Limited Expansion of City Programs Spokane ''-- jVauey Budgeted General Fund Recurring Expenditures have grown by an average increase of just 2.32% over the 7 -year period that has lapsed between 2011 and 2018. HOWEVER... Notable Additions to SjAkane Notable Additions to Year Budget General Fund Recurring Expenditures Added to Impact in the Years 2012 through 2018 Budget in 2018 - Greenacres Park (partial year) & Terrace View Park picnic shelter maintena 2012 - Economic Development 2012 - Pavement Preservation 2013 - Sprague Park / Library maintenance 2013 - West Gateway Signage maintenance 2013 - Discovery Playground Shelter maintenance 2013 - Greenacres Park maintenance (full year) 2013 - Appleway Trail maintenance, snow removal at Gateway and Balfour Parks, field mowing of Greenacres Park North, graffiti removal at outdoor swimming pools 2015 7,231 - Addition of 2 police officers 2015 350,000 - Centennial trail maintenance agreement 2015 20,000 - City Hall - LTGO Bond payment savings over lease payment 2017 (34,700) - City Hall - estimated O&M costs 2017 306,043 - Appleway Trail maintenance - Pines to Evergreen & Sullivan to Corbin 2018 28,000 74,323 200,000 962,700 3,691 3,756 5,000 29,806 1,955,850 43 Spokane ''-- jVauey Budgeted General Fund Recurring Expenditures not including $1,955,850 of additional programs have grown by an average increase of 1.61 % over the 7 -year period that has lapsed between 2011 and 2018. Spokane .0•Ogalley 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000 • • Sales Tax Collections 2004-2018 • 0 ti of U '9 • 4 1. 3 6� 4, (a r. �. • cb 45 Spokane galley Regular Levy Sample 201 7 Tax Bill - Tax Code Area #0144 (Most Populated Tax Code Area) Per $1,000 Per $100,000 Percentage assessed value assessed value of Tax Bill Tax Bill breakdown per $100,000 assessed value Fire District 01 MRO $1,675 County $1.367 $1,367.00 998% e�trs3864sor� Conservation Futures $0.044 $44.00 0.32% City of Spokane Valley $1.433 $1,433.00 10.47% Fire District 01 $1.436 $1,436.00 10.49% Library $0.476 $476.00 3.48% State School $2.000 $2,000.00 14.61% Excess Levy (Voter Approved) SD 356 Central Valley M&O SD 356 Central Valley Bond Fire District 01 M&O Total Levy Rate $3.398 $3,398.00 $1.864 $1,864.00 $1.675 $1,675.00 $13.693 $13,693.00 24. 82% 13.61% 12.23% Spokane County 51,367 Conservation Futures $44 City of Spokane Valley $1,433 Control Valley M&O $3,398 Spokane County Tax Assessor's Office _State School $2,oO0 Fire District 01 $1,436 I ihrary. $476 46 Future Concepts Spokane Valley 47 Spokane .••••v Valley Comprehensive Plan )p, Retail Recruitment )#, Department of Commerce —Environmental Permitting Grant Will lead to a Planned Action Ordinance Save industrial developers a minimum of 6 weeks of permitting time. Provide a predictable path to assure adequate infrastructure is in place to serve future developments. Spokane.•••*Valley Summary Balanced Budget —City continues to be in Excellent Financial Condition To: From: Re: DRAFT ADVANCE AGENDA as of September 21, 2017; 8:30 a.m. Please note this is a work in progress; items are tentative Council & Staff City Clerk, by direction of City Manager Draft Schedule for Upcoming Council Meetings October 3, 2017, Study Session Format, 6:00 p.m. 1. Spokane Regional Health District - Dr. Lutz 2. CenterPlace Great Room Bid - Mike Stone 3. Proposed 2017 Budget Amendment - Chelsie Taylor 4. Amendment to Procurement Code - Erik Lamb 5. WSDOT Grant Program Status Update 6. Draft 2018 Legislative Agenda - Mark Calhoun 7. Advance Agenda - Mayor Higgins 8. Info Only: CDBG Grant Info fdue Tue, Sept 261 (20 minutes) (15 minutes) (10 minutes) (15 minutes) (20 minutes) (10 minutes) (5 minutes) [*estimated meeting: 90 minutes] October 10, 2017, Formal Meeting Format, 6:00 p.m. 1. PUBLIC HEARING: Proposed 2018 Budget - Chelsie Taylor 2. Consent Agenda (claims, payroll, minutes) 3. First Reading Proposed Property Tax Ordinance 17-011- Chelsie Taylor 4. First Reading Ordinance 17-012 Amending Procurement Code - Erik Lamb 5. Motion Consideration: CenterPlace Great Room Bid - Mike Stone 6. Motion Consideration: TIGER Grant - Gloria Mantz 7. Motion Consideration: INFRA Grant - Gloria Mantz October 12, 2017: AWC Regional Meeting, Spokane fdue Tue, Oct 31 (20 minutes) (5 minutes) (15 minutes) (15 minutes) (10 minutes) (10 minutes) (10 minutes) [*estimated meeting: 85 minutes] October 17, 2017, Study Session Format, 6:00 p.m. 1. Felts Field Update - Airport Director Larry Krauter 2. CDBG Grant - Chaz Bates 3. Pines Grade Separation - John Hohman 4. Barker Grade Separation - John Hohman 5. Official Newspaper of Spokane Valley - Chris Bainbridge, Cary Driskell 6. Advance Agenda - Mayor Higgins fdue Tue, Oct 101 (15 minutes) (15 minutes) (15 minutes) (15 minutes) (15 minutes) (5 minutes) [*estimated meeting: 80 minutes] October 24, 2017, Formal Meeting Format, 6:00 p.m. 1. PUBLIC HEARING: Proposed 2017 Budget Amendment - Chelsie Taylor 2. First Reading Ordinance 17-013 Amending 2017 Budget - Chelsie Taylor 3. PUBLIC HEARING: CDBG Grants - Chaz Bates 4. Motion Consideration: CDBG Grant Projects - Chaz Bates 5. Consent Agenda (claims, payroll, minutes) 6. Second Reading Proposed Property Tax Ordinance 17-011- Chelsie Taylor 7. Second Reading Ordinance 17-012 Amending Procurement Code - Erik Lamb 8. First Reading Ordinance 17-014 Adopting 2018 Budget - Chelsie Taylor 9. Motion Consideration: Allocation of Funds to Outside Agencies - Chelsie Taylor 10. Motion Consideration: Legislative Agenda - Mark Calhoun 11. Admin Report: Police Dept Monthly Report - Mark Werner 12. Admin Report: Advance Agenda - Mayor Higgins 13. Info Only: Department Reports [*estimated fdue Tue, Oct 1711 (15 minutes) (15 minutes) (15 minutes) (10 minutes) (5 minutes) (15 minutes) (15 minutes) (20 minutes) (20 minutes) (10 minutes) (15 minutes) (5 minutes) meeting: 160 minutes] Draft Advance Agenda 9/21/2017 2:04:06 PM Page 1 of 3 October 31, 2017, Study Session Format, 6:00 p.m. 1. 8th & McDonald — John Hohman 2. Advance Agenda Idue Tue, Oct 24] (20 minutes) (5 minutes) [*estimated meeting: minutes] November 7, 2017, Study Session, 6:00 p.m. [Note: meeting might be cancelled due to election night) November 14, 2017, Formal Meeting Format, 6:00 p.m. 1. PUBLIC HEARING: Final Hearing on 2018 Budget — Chelsie Taylor 2. Consent Agenda (claims, payroll, minutes) 3. Second Reading Ordinance 17-013 Amending 2017 Budget — Chelsie Taylor 4. Second Reading Ordinance 17-014 Adopting 2018 Budget — Chelsie Taylor 5. Admin Report: LTAC Recommendations to Council — Chelsie Taylor 6. Advance Agenda — Mayor Higgins November 21, 2017, Study Session Format, 6:00 p.m. 1. Admin Report: 2018 Fee Resolution — Chelsie Taylor 2. Advance Agenda — Mayor Higgins Idue Tue, Nov 7] (20 minutes) (5 minutes) (15 minutes) (20 minutes) (20 minutes) (5 minutes) [*estimated meeting: 85 minutes] [due Tue, Nov 141 (20 minutes) (5 minutes) [*estimated meeting: minutes] November 28, 2017, Formal Meetin2 Format, 6:00 p.m. Meeting cancelled due to Thanksgiving Holiday December 5, 2017, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Higgins December 12, 2017, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Fee Resolution, 2018 — Chelsie Taylor 3. Motion Consideration: Award of LTAC Funds — Chelsie Taylor 4. Advance Agenda — Mayor Higgins December 19, 2017, Study Session Format, 6:00 p.m. 1. Advance Agenda — Mayor Higgins [due Tue, Nov 21] (5 minutes) fdue Tue, Dec 51 (5 minutes) (10 minutes) (25 minutes) (5 minutes) [*estimated meeting: 45 minutes] [due Tue, Dec 12] (5 minutes) December 26, 2017, Formal Meeting Format, 6:00 p.m. Meeting cancelled due to Christmas Holiday January 2, 2018, Study Session, 6:00 p.m. Administration of Oath of Office to Newly Elected Officials 1. Selection of Mayor and Deputy Mayor — Chris Bainbridge 2. Advance Agenda — Mayor January 9, 2018, Formal Meetin2 Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Appointments: Councilmembers to Committees — Mayor 3. Appointments: Planning Commission — Mayor 4. Appointments: Lodging Tax Advisory Committee — Mayor 5. Advance Agenda — Mayor Higgins *time for public or Council comments not included [due Tue, Dec 261 (15 minutes) (5 minutes) [*estimated meeting: minutes] [due Tue, Jan 2] (5 minutes) (10 minutes) (10 minutes) (10 minutes) (5 minutes) [*estimated meeting: 40 minutes] Draft Advance Agenda 9/21/2017 2:04:06 PM Page 2 of 3 OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: AWC City Action Days: Jan 24-25, 2018 Olympia Density Standards (19.70.050(g)) Disc Golf Park Donation Recognition Emergency Management RFQ Farmers Market Marijuana Industry, Financial Impact Nuisances (yard sales, properties, drug houses, etc.) Outside Agency Funding Level Parental Rights [+staff research time] Police Precinct (officers, cars, carpet, etc.) Protestor Conditions Resolution/Proclamation Supporting SV Schools Retail Recruitment Follow-up School Interns Second Amendment Sanctuary City Shipping Containers Sign Ordinance Small Cell Regulations Solid Waste Contract Approval Transportation & Infrastructure Undergrounding Urban Farming & Animal Keeping Utility Facilities in ROW Water Banking Draft Advance Agenda 9/21/2017 2:04:06 PM Page 3 of 3 Spokane Valley City of Spokane Valley Community & Economic Development Monthly Report 01/01/2017 - 07/31/2017 Page Title 1 Cover Sheet 2 Pre -Application Meetings Requested 3 Online Applications Received 4 Construction Applications Received 5 Land Use Applications Received 6 Construction Permits Issued 7 Land Use Applications Approved 8 Development Inspections Performed 9 Code Enforcement 10 Revenue 11 Building Permit Valuations Printed 09/05/2017 09:00 Page 1 of 11 Spokane 4.• Valley Pre -Application Meetings Requested Community & Economic Development Monthly Report 01/01/2017 - 07/31/2017 A Pre -Application Meeting is a service provided to help our customers identify the code requirements related to their project proposal. Community & Economic Development scheduled a total of 11 Pre -Application Meetings in July 2017. 20 .. 10 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Land Use Pre -Application = Commercial Pre -App Meeting Commercial Pre -App Land Use Pre -Application Meeting Monthly Totals Annual Total To -Date: 88 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Printed 09/05/2017 09:00 Page 2 of 11 I��a.Ile .000 Valley Online Applications Received Community & Economic Development Monthly Report 01/01/2017 - 07/31/2017 Community & Economic Development received a total of 240 Online Applications in July 2017. 400 200 0 Jan Feb Mar Apr May Jun Trade Permit J Right of Way Permit Sign Permit Reroof Permit Jul Aug Sep Oct Nov Dec Pre -Application Meeting Request Demolition Permit Other Online Applications Approach Permit Approach Permit Demolition Permit Other Online Applications Pre -Application Meeting Request Reroof Permit Right of Way Permit Sign Permit Trade Permit Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2 0 2 4 7 3 0 3 2 4 93 0 0 0 0 3 1 152 2 0 0 0 0 0 3 0 0 0 0 0 165 0 0 0 0 0 0 0 0 0 8 7 31 51 33 0 0 0 0 0 0 0 38 38 56 48 71 91 70 0 2 0 0 1 1 1 0 81 80 112 82 55 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Monthly Totals 134 125 204 188 264 248 240 0 0 0 0 0 Annual Total To -Date: Printed 09/05/2017 09:00 1,403 Page 3 of 11 r��a.Il .000 Valley Construction Applications Received Community & Economic Development Monthly Report 01/01/2017 - 07/31/2017 Community & Economic Development received a total of 468 Construction Applications in July 2017. 600 400 200 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial - New Commercial - TI Residential - New Other Construction Permits ommercial - New ommercial - TI esidential - New ommercial - Trade esidential - Trade esidential - Accessory emolition ign ther Construction Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 8 6 5 10 9 12 8 13 6 16 12 12 12 18 0 0 0 0 0 0 0 0 0 0 6 7 21 22 24 7 15 0 0 0 0 0 *18 *29 *32 *36 *13 5 14 0 0 0 0 0 *106 *93 *157 *118 *142 44 53 0 0 0 0 0 1 7 14 21 13 27 9 0 0 0 0 0 *3 1 *5 *4 *8 *13 *6 0 0 0 0 0 *10 4 14 *7 *12 *8 10 0 0 0 0 0 *97 *101 *177 *200 *326 *351 *331 0 0 0 0 0 onthly Totals 257 261 431 434 559 479 468 0 0 0 0 Annual Total To -Date: Printed 09/05/2017 09:01 2,889 Page 4 of 11 *Includes Online Applications. .000 Valley Land Use Applications Received Community & Economic Development Monthly Report 01/01/2017 - 07/31/2017 Community & Economic Development received a total of 57 Land Use Applications in July 2017. 150 100 50 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Boundary Line Adjustment Short Plat Preliminary fin Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits oundary Line Adjustment hort Plat Preliminary ong Plat Preliminary inding Site Plan Preliminary inal Platting r oning Map/Comp Plan Amendment -tate Environmental Policy Act (SEPA) dministrative xception/Interpretation ther Land Use Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 1 2 2 2 2 4 0 0 0 0 0 0 2 2 4 3 0 1 0 0 0 0 0 3 0 0 3 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 4 0 4 2 1 1 3 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 2 1 1 4 0 1 0 0 0 0 0 0 0 2 0 0 0 0 0 0 0 0 0 45 44 89 79 69 55 48 0 0 0 0 0 onthly Totals 54 49 101 1111V o111ro m�io Annual Total To -Date: Printed 09/05/2017 09:01 489 Page 5 of 11 r��a.Il galley° Construction Permits Issued Community & Economic Development Monthly Report 01/01/2017 - 07/31/2017 Community & Economic Development issued a total of 432 Construction Permits in July 2017. 600 400 200 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial - New Commercial - TI Residential - New I= Other Construction Permits Commercial - New Commercial - TI Residential - New Commercial - Trade Residential - Trade Residential - Accessory Demolition Sign Other Construction Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 16 6 2 4 24 13 10 0 0 0 0 0 9 13 8 9 9 18 7 0 0 0 0 0 5 8 12 21 26 8 15 0 0 0 0 0 18 26 28 34 8 4 13 0 0 0 0 0 99 103 143 116 143 56 48 0 0 0 0 0 1 7 13 17 13 26 9 0 0 0 0 0 3 1 3 4 6 13 5 0 0 0 0 0 9 4 15 6 11 8 10 0 0 0 0 0 65 84 148 179 299 338 315 0 0 0 0 0 onthly Totals 225 252 372 390 539 484 432 0 0 0 0 0 Annual Total To -Date: Printed 09/05/2017 09:02 2,694 Page 6 of 11 I��Ol.ile Walley, Land Use Applications Approved Community & Economic Development Monthly Report 01/01/2017 - 07/31/2017 Community & Economic Development approved a total of 51 Land Use Applications in July 2017. 100 50 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec .:,a Boundary Line Adjustment ® Binding Site Plan Preliminary Short Plat Preliminary Final Platting PI Long Plat Preliminary Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits Boundary Line Adjustment Short Plat Preliminary Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits 2 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 0 0 0 0 1 1 1 0 0 0 0 0 o o 0 1 1 0 1 0 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 0 0 0 2 0 1 3 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 2 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 45 41 81 77 62 50 45 0 0 0 0 0 Monthly Totals 46 43 80 111 mMoi Annual Total To -Date: Printed 09/05/2017 09:02 420 Page 7 of 11 Malley, Development Inspections Performed Community & Economic Development Monthly Report 01/01/2017 - 07/31/2017 Community & Economic Development performed a total of 1352 Development Inspections in July 2017. Development Inspections include building, planning, engineering and ROW inspections. 2,000 1,500 1,000 500 2017 2016 2015 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec -- 2015 2016 2017 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals 965 773 1,354 1,350 1,724 1,663 1,352 0 0 0 0 0 764 958 1,333 1,390 1,445 1,563 1,283 1,452 1,553 1,529 1,510 1,072 801 974 1,063 1,243 1,420 1,761 1,624 1,144 1,053 1,060 934 777 Printed 09/05/2017 09:04 Page 8 of 11 4,0Mal1ey, Code Enforcement Community & Economic Development Monthly Report 01/01/2017 - 07/31/2017 Code Enforcement Officers responded to 47 citizen requests in the month of July. They are listed by type below. Please remember that all complaints, even those that have no violation, must be investigated. 80 40 20 jilillll l(lu rf (� GAG(ill(¢d1(bOt,,,,l4 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec CE -Stop Work Order Complaint, Non -Violation Environmental General Nuisance - Property CE -Stop Work Order Complaint, Non -Violation Environmental General Nuisance Property Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 0 0 0 0 0 0 33 16 38 29 41 41 36 0 0 0 0 0 0 1 11 10 9 17 11 0 0 0 0 0 Monthly Totals 33 17 49 39 51 61 47 0 0 0 0 0 Annual Total To -Date: Printed 09/05/2017 09:04 297 Page 9 of 11 .010 Valley Revenue 2017 Trend 2016 2015 2014 2013 2012 Community & Economic Development Monthly Report 01/01/2017 - 07/31/2017 Community & Economic Development Revenue totaled $148,006 in July 2017. 400,000 300,000 200,000 100,000 Jan 0 Feb Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Mar Apr 2017 2016 Five -Year Trend Jul Aug Sep $185,045 $153,153 $153,939 $236,944 $318,163 $274,897 $148,006 $0 $0 $111,168 $95,595 $204,786 $164,968 $246,034 $229,320 $161,973 $153,562 $149,720 $157,088 $108,461 $90,334 $213,319 $191,658 $383,912 $196,705 $371,319 $243,029 $128,848 $271,684 $252,268 $208,349 $150,902 $133,482 $74,775 $108,328 $161,174 $187,199 $123,918 $117,453 $162,551 $162,864 $99,587 $181,791 $99,627 $102,195 1,581,462 $74,628 $66,134 $198,571 $160,508 $282,086 $152,637 $117,776 $127,540 $153,838 $149,197 $84,442 $97,689 $1,665,046 $158,912 $51,536 $102,538 $106,496 $184,176 $409,592 $277,553 $102,021 $129,174 $133,561 $98,386 $66,559 $1,820,504 $34,204 $60,319 $177,737 $173,932 $268,672 $223,888 $123,137 $103,703 $113,731 $112,542 $108,948 $51,745' 1,552,558 Oct Nov Dec Totals $0 $0 $0 N1,470,147 1,873,009 $2,745,475 Printed 09/05/2017 09:05 Page 10 of 11 ,,,000 Valley Building Permit Valuation Community & Economic Development Monthly Report 01/01/2017 - 07/31/2017 Community & Economic Development Building Permit Valuation totaled $10,455,161 in July 2017. 2017 Trend 2016 2015 2014 2013 2012 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec -��- 2017 2016 Five -Year Trend Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec $23.81M $18.37M $6.98M $30.86M $35.66M $35.70M $9.77M $0.00M $0.00M $0.00M $0.00M $0.00M $8.06M $9.23M $16.50M $10.05M $24.94M $21.81M $11.86M $15.11M $13.08M $10.86M $5.65M $4.22M $7.97M $28.14M $55.63M $10.09M $36.76M $19.11M $7.07M $41.60M $33.68M $9.13M $7.76M $5.52M $2.93M $10.71M $8.07M $18.60M $6.73M $7.53M $5.05M $8.06M $5.15M $14.42M $5.86M $5.08M $3.18M $2.45M $9.90M $8.92M $34.58M $7.44M $6.37M $9.47M $12.01M $7.74M $3.60M $6.30M $25.49M $1.92M $3.59M $7.30M $22.22M $41.88M $32.91M $6.52M $8.11M $14.22M $7.25M $2.54M $0.72M $2.95M $5.29M $5.32M $24.39M $33.08M $7.91M $9.89M $6.47M $8.78M $3.76M $1.66M Printed 09/05/2017 09:05 Page 11 of 11 Totals \$161.15M 151.36M 262.46M $98.19M 111.92 Spokane Valley City of Spokane Valley Community & Economic Development Monthly Report 01/01/2017 - 08/31/2017 Page Title 1 Cover Sheet 2 Pre -Application Meetings Requested 3 Online Applications Received 4 Construction Applications Received 5 Land Use Applications Received 6 Construction Permits Issued 7 Land Use Applications Approved 8 Development Inspections Performed 9 Code Enforcement 10 Revenue 11 Building Permit Valuations Printed 09/05/2017 09:08 Page 1 of 11 Spokane 4.• Valley Pre -Application Meetings Requested Community & Economic Development Monthly Report 01/01/2017 - 08/31/2017 A Pre -Application Meeting is a service provided to help our customers identify the code requirements related to their project proposal. Community & Economic Development scheduled a total of 16 Pre -Application Meetings in August 2017. 20- 10 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Land Use Pre -Application = Commercial Pre -App Meeting Commercial Pre -App Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Land Use Pre -Application Meeting Monthly Totals Annual Total To -Date: 104 14 Printed 09/05/2017 09:08 Page 2 of 11 w IS okane , • Valley Online Applications Received Community & Economic Development Monthly Report 01/01/2017 - 08/31/2017 Community & Economic Development received a total of 246 Online Applications in August 2017. 400 200 0 Jan Feb Mar Apr May Jun Trade Permit J Right of Way Permit Sign Permit Reroof Permit Jul Aug Sep Oct Nov Dec Pre -Application Meeting Request Demolition Permit Other Online Applications Approach Permit Approach Permit Demolition Permit Other Online Applications Pre -Application Meeting Request Reroof Permit Right of Way Permit Sign Permit Trade Permit Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2 0 2 4 7 3 0 3 2 4 1 3 2 0 0 0 0 0 0 0 0 93 152 165 174 0 0 0 0 0 0 0 0 8 7 31 51 33 0 0 0 0 0 0 0 38 38 56 48 71 91 70 67 2 0 0 1 1 1 0 81 80 112 82 55 0 0 3 2 1 0 0 0 0 0 0 0 0 0 0 0 0 2 0 0 0 0 0 0 0 0 0 0 0 0 0 Monthly Totals 134 125 204 188 264 248 240 246 0 0 0 0 Annual Total To -Date: Printed 09/05/2017 09:08 1,649 Page 3 of 11 Spokane uai1ey Community & Economic Development Monthly Report 01/01/2017 - 08/31/2017 Construction Applications Received Community & Economic Development received a total of 514 Construction Applications in August 2017. 600 400 200 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial - New ommercial - New ommercial - TI esidential - New ommercial - Trade esidential - Trade esidential - Accessory emolition ign ther Construction Permits Commercial - TI Residential - New ® Other Construction Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 8 6 5 10 9 12 8 13 6 16 12 6 7 21 22 24 7 15 *18 *29 *32 *36 *13 5 14 12 0 0 0 *106 *93 *157 *118 *142 44 53 67 0 0 0 0 1 7 14 21 13 27 9 14 0 0 0 0 *3 1 *5 *4 *8 *13 *6 *2 0 0 0 0 *10 4 14 *7 *12 *8 10 *6 0 0 0 0 *97 *101 *177 *200 *326 *351 *331 *368 0 0 0 0 18 9 12 12 14 0 0 0 0 22 0 0 0 0 0 0 0 0 0 onthly Totals 257 261 431 434 559 479 468 514 0 0 0 0 Annual Total To -Date: Printed 09/05/2017 09:09 3,403 Page 4 of 11 *Includes Online Applications. .000 Valley Land Use Applications Received Community & Economic Development Monthly Report 01/01/2017 - 08/31/2017 Community & Economic Development received a total of 70 Land Use Applications in August 2017. 150 100 50 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Boundary Line Adjustment Short Plat Preliminary ti Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits Boundary Line Adjustment Short Plat Preliminary Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits M Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 1 2 2 2 2 4 3 0 0 0 0 0 2 2 4 3 0 1 4 0 0 0 0 3 0 0 3 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 4 0 4 2 1 1 3 3 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 2 1 1 4 0 1 1 0 0 0 0 0 0 2 0 0 0 0 5 0 0 0 0 45 44 89 79 69 55 48 54 0 0 0 0 onthly Totals 54 49 101 1111V o111ro m�io Annual Total To -Date: Printed 09/05/2017 09:09 559 Page 5 of 11 Spokane uai1ey Construction Permits Issued Community & Economic Development Monthly Report 01/01/2017 - 08/31/2017 Community & Economic Development issued a total of 469 Construction Permits in August 2017. Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial - New Commercial - TI Residential - New = Other Construction Permits Commercial - New Commercial - TI Residential - New Commercial - Trade Residential - Trade Residential - Accessory Demolition Sign Other Construction Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 16 6 2 4 24 13 9 13 8 9 9 18 7 5 8 12 21 26 8 15 18 26 28 34 8 4 13 99 103 143 116 143 56 48 10 6 0 13 0 18 0 0 0 0 0 0 0 0 0 0 11 0 0 0 0 61 0 0 0 0 1 7 13 17 13 26 9 13 0 0 0 0 3 1 3 4 6 13 5 1 0 0 0 0 9 4 15 6 11 8 10 5 0 0 0 0 65 84 148 179 299 338 315 341 0 0 0 0 Monthly Totals 225 25 90 539. V Annual Total To -Date: Printed 09/05/2017 09:10 3,163 Page 6 of 11 I��Ol.ile Walley, Land Use Applications Approved Community & Economic Development Monthly Report 01/01/2017 - 08/31/2017 Community & Economic Development approved a total of 55 Land Use Applications in August 2017. 100 50 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Boundary Line Adjustment Short Plat Preliminary Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits Boundary Line Adjustment Short Plat Preliminary Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 0 0 0 0 1 1 1 1 0 0 0 0 o o 0 1 1 0 1 1 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 0 0 0 2 0 1 3 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 2 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 45 41 81 77 62 50 45 53 0 0 0 0 Monthly Totals 46 43 80 111 mMoi Annual Total To -Date: Printed 09/05/2017 09:10 475 Page 7 of 11 Malley, Development Inspections Performed Community & Economic Development Monthly Report 01/01/2017 - 08/31/2017 Community & Economic Development performed a total of 1712 Development Inspections in August 2017. Development Inspections include building, planning, engineering and ROW inspections. 2,000 1,500 1,000 500 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec -+- 2015 2016 2017 2017 2016 2015 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals 965 773 1,354 1,350 1,724 1,663 1,352 1,712 0 0 0 0 764 958 1,333 1,390 1,445 1,563 1,283 1,452 1,553 1,529 1,510 1,072 801 974 1,063 1,243 1,420 1,761 1,624 1,144 1,053 1,060 934 777 Printed 09/05/2017 09:12 Page 8 of 11 i��a.Ile 4,0Mal1ey, Code Enforcement Community & Economic Development Monthly Report 01/01/2017 - 08/31/2017 Code Enforcement Officers responded to 60 citizen requests in the month of August. They are listed by type below. Please remember that all complaints, even those that have no violation, must be investigated. 80 40 20 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec CE -Stop Work Order Environmental General Nuisance - Property Complaint, Non -Violation CE -Stop Work Order Complaint, Non -Violation Environmental General Nuisance Property M Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 0 0 0 0 1 1 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 0 2 0 0 0 0 33 16 38 29 41 41 36 49 0 0 0 0 0 1 11 10 9 17 11 9 0 0 0 0 onthly Totals 33 17 49 39 51 61 47 60 0 0 0 0 Annual Total To -Date: Printed 09/05/2017 09:12 357 Page 9 of 11 .010 Valley Revenue 2017 Trend 2016 2015 2014 2013 2012 Community & Economic Development Monthly Report 01/01/2017 - 08/31/2017 Community & Economic Development Revenue totaled $144,167 in August 2017. 400,000 300,000 200,000 100,000 Jan 0 Feb Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Mar Apr 2017 2016 Five -Year Trend Jul Aug Sep $185,045 $153,153 $153,939 $236,944 $318,163 $274,897 $148,006 $144,167 $0 $111,168 $95,595 $204,786 $164,968 $246,034 $229,320 $161,973 $153,562 $149,720 $157,088 $108,461 $90,334 $213,319 $191,658 $383,912 $196,705 $371,319 $243,029 $128,848 $271,684 $252,268 $208,349 $150,902 $133,482 $74,775 $108,328 $161,174 $187,199 $123,918 $117,453 $162,551 $162,864 $99,587 $181,791 $99,627 $102,195 1,581,462 $74,628 $66,134 $198,571 $160,508 $282,086 $152,637 $117,776 $127,540 $153,838 $149,197 $84,442 $97,689 $1,665,046 $158,912 $51,536 $102,538 $106,496 $184,176 $409,592 $277,553 $102,021 $129,174 $133,561 $98,386 $66,559 $1,820,504 $34,204 $60,319 $177,737 $173,932 $268,672 $223,888 $123,137 $103,703 $113,731 $112,542 $108,948 $51,745' 1,552,558 Oct Nov Dec Totals $0 $0 $0 711,614,314 1,873,009 $2,745,475 Printed 09/05/2017 09:12 Page 10 of 11 ,,,000 Valley Building Permit Valuation 2017 Trend 2016 2015 2014 2013 2012 Community & Economic Development Monthly Report 01/01/2017 - 08/31/2017 Community & Economic Development Building Permit Valuation totaled $9,048,247 in August 2017. 60, 000, 000 40,000,000 20,000,000 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec -��- 2017 2016 Five -Year Trend Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec $23.81M $18.37M $6.98M $30.86M $35.66M $35.70M $9.77M $9.05M $0.00M $0.00M $0.00M $0.00M $8.06M $9.23M $16.50M $10.05M $24.94M $21.81M $11.86M $15.11M $13.08M $10.86M $5.65M $4.22M $7.97M $28.14M $55.63M $10.09M $36.76M $19.11M $7.07M $41.60M $33.68M $9.13M $7.76M $5.52M 1$262.46M'; $2.93M $10.71M $8.07M $18.60M $6.73M $7.53M $5.05M $8.06M $5.15M $14.42M $5.86M $5.08M $98.19M' $3.18M $2.45M $9.90M $8.92M $34.58M $7.44M $6.37M $9.47M $12.01M $7.74M $3.60M $6.30M $25.49M $1.92M $3.59M $7.30M $22.22M $41.88M $32.91M $6.52M $8.11M $14.22M $7.25M $2.54M $0.72M $2.95M $5.29M $5.32M $24.39M $33.08M $7.91M $9.89M $6.47M $8.78M $3.76M $1.66M Totals Printed 09/05/2017 09:12 Page 11 of 11 111.96M 173.95M SI4.* .00.Valley Memorandum 11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206 509.921.1000 • Fax: 509.921.1008 • cityhall@spokanevalley.org To: Mark Calhoun, City Manager From: Chelsie Taylor, Finance Director Date: September 19, 2017 Re: Finance Department Activity Report — August 2017 Following is information pertaining to Finance Department activities through the end of August 2017 and included herein is an updated 2017 Budget to Actual Comparison of Revenues and Expenditures through the end of August. 2016 Yearend Process The 2016 books were closed in April, and the annual financial report was completed in May. The State Auditor's Office completed fieldwork for the audit of fiscal year 2016. The State Auditor's Office issued an unmodified opinion on the audit of the financial statements for the fiscal year 2016 and the Federal single audit on August 3, 2017. We expect the accountability audit and related exit conference will be completed in October. 2017 Budget Amendment As we have progressed through 2017 the need for a number of budget amendments has arisen largely as a result of capital projects. Council review will take place at the following meetings: • October 3 Admin Report • October 24 Public Hearing • October 24 First reading on proposed ordinance amending the 2017 Budget • November 14 Second reading on proposed ordinance amending the 2017 Budget 2018 Budget Development The 2018 Budget development process began in the Finance Department in early March and on April 10th we sent detailed budget requests to all departments to complete by mid-May. By the time the budget is scheduled to be adopted on November 141h, the Council will have had an opportunity to discuss the budget on eight occasions including three public hearings. • June 13 Council budget workshop • August 22 • September 12 • September 26 • October 10 • October 24 • November 14 • November 14 Admin report on 2018 revenues and expenditures Public hearing #1 on the 2018 revenue and expenditures City Manager's presentation of preliminary 2018 Budget Public hearing #2 on the preliminary 2018 Budget First reading on proposed ordinance adopting the 2018 Budget Public hearing #3 on the 2018 Budget Second reading on proposed ordinance adopting the 2018 Budget P:IFinancelFinance Activity Reports\Council Monthly Reports1201712017 08 31.docx Page 1 2018 Property Tax Levy A significant part of the budget development process includes the annual levy of property taxes which in 2017 are expected to account for approximately 27% of recurring General Fund revenues. Council discussions specifically related to this topic will take place at the following meetings: September 12 Public hearing on 2018 revenues including property taxes September 19 October 10 • October 24 Admin Report on proposed ordinance levying 2018 property taxes First reading of ordinance levying 2018 property taxes and confirming tax levy Second reading of ordinance levying 2018 property taxes and confirming tax levy Outside Agency Funding in the 2018 Budget The City has historically provided funding for local organizations involved in either social services or economic development activities and the preliminary 2018 Budget currently has $150,000 collectively available for this, with $43,000 being set aside for contracted economic development in the Economic Development Division. The schedule leading to awarding funds is as follows: • July 14 • August 11 • September 19 • October 24 Letters mailed to agencies that have historically received funding; media release to City website and notice to newspapers Agency requests due at City Hall Economic development and social service agency presentations to Council Council makes final determination of awards Lodging Tax The schedule leading to awarding funds is as follows: • August 30 • October 6 • October 19 • November 14 • December 12 Letters mailed to agencies that have historically received funding, media release to City website and notice to newspapers Grant applications due at City Hall Grant applicant presentations to lodging tax advisory committee Admin report to Council on results of lodging tax advisory committee meeting City Council motion consideration: Award lodging tax for 2018 Budget to Actual Comparison Report A report reflecting 2017 Budget to Actual Revenues and Expenditures for those funds for which a 2017 Budget was adopted is located on pages 6 through 19. Because we attempt to provide this information in a timely manner, this report is prepared from records that are not formally closed by the Finance Department at month end or reconciled to bank records. Although it is realistic to expect the figures will change over subsequent weeks, I believe the report is materially accurate. We've included the following information in the report: • Revenues by source for all funds, and expenditures by department in the General Fund and by type in all other funds. • A breakdown between recurring and nonrecurring revenues and expenditures in the General Fund, Street O&M Fund and Stormwater Fund. • The change in fund balance including beginning and ending figures. The beginning fund balance figures are those that are reflected in our 2016 Annual Financial Report. P:IFinancelFinance Activity Reports\Council Monthly Reports1201712017 08 31.docx Page 2 • Columns of information include: o The 2017 Budget as adopted o August 2017 activity o Cumulative 2017 activity through August 2017 o Budget remaining in terms of dollars o The percent of budgeted revenue collected or budgeted expenditures disbursed A few points related to the General Fund #001 (page 6): Recurring revenues collections are currently at 59.54% of the amount budgeted with 66.67% of the year elapsed. • Property tax are paid to Spokane County in two installments each year on April 30 and October 31 and are then remitted to the City primarily in May and November with lesser amounts typically remitted in June and December. Property taxes received thus far in 2017 are $6,417,582 or 55.25% of the amount budgeted. • Sales tax collections represent seven months of collections thus far, because taxes collected in August are not remitted to the City by the State until the latter part of September. Collections are currently at $11,740,674 or 59.14% of the amount budgeted. • Gambling taxes are at $201,477 or 59.00% of the amount budgeted. Gambling taxes are paid quarterly with third quarter payments due by October 31St • Franchise Fee and Business Registration revenues are typically received in the month following a calendar year quarter. So far in 2017 we have received $655,859 or 54.65% of the amount budgeted. • State shared revenues are composed of State of Washington distributions that include items such as liquor board profits, liquor excise tax, streamlined sales tax mitigation and criminal justice monies. Most of these revenues are paid by the State in the month following a calendar quarter. Through August we've received remittances totaling $1,153,835 or 54.82% of the amount budgeted. • Fines and forfeitures revenues are composed of monthly remittances from Spokane County with payments made in the month following the actual assessment of a fine and false alarm fees. Through August we've received remittances through the month of July with receipts of $548,571 or 40.31% of the amount budgeted. • Community Development service revenues are largely composed of building permit and plan review fees as well as right of way permits. Revenues are currently at $1,504,487 or 103.81% of the amount budgeted. • Recreation program fees are composed of revenues generated by the variety of parks and recreation programs including classes, swimming pools (in -season), and CenterPlace. Currently, revenues total $576,654 or 89.98% of the amount budgeted. Recurring expenditures are currently at $23,252,994 or 57.93% of the amount budgeted with 66.67% of the year elapsed. Departments experience seasonal fluctuations in activity so they don't necessarily expend their budget in twelve equal monthly installments Investments (page 20) Investments at August 31 total $53,229,509 and are composed of $48,221,079 in the Washington State Local Government Investment Pool and $5,008,430 in bank CDs. Total Sales Tax Receipts (page 21) Total sales tax receipts reflect State remittances through August and total $13,271,829 including general, criminal justice, and public safety taxes. This figure is $634,475 or 5.02% greater than the same 7 -month period in 2016. P:IFinancelFinance Activity Reports\Council Monthly Reports1201712017 08 31.docx Page 3 Economic Indicators (pages 22 — 24) The following economic indicators provide information pertaining to three different sources of tax revenue that provide a good gauge of the health and direction of the overall economy. 1. Sales taxes (page 22) provide a sense of how much individuals and businesses are spending on the purchase of goods. 2. Hotel / Motel taxes (page 23) provide us with a sense of overnight stays and visits to our area by tourists or business travelers. 3. Real Estate Excise taxes (page 24) provide us with a sense of real estate sales. Page 22 provides a 10 -year history of general sales tax receipts (not including public safety or criminal justice) with monthly detail beginning January 2008. • Compared with calendar year 2016, 2017 collections have increased by $557,080 or 4.98%. • Tax receipts reached an all-time high in 2016 at $19,887,049, besting the previous record year of 2015 when $18,209,568 was collected. Page 23 provides a 10 -year history of hotel/motel tax receipts with monthly detail beginning January 2008. • Compared with calendar year 2016, 2017 collections have increased by $1,096 or 0.35%. • Collections reached an all-time high in 2016 of $596,374, exceeding the previous high set in 2015 of $581,237. Page 24 provides a 10 -year history of real estate excise tax receipts with monthly detail beginning January 2008. • Compared with calendar year 2016, 2017 collections have increased by $290,191 or 21.64%. • Tax receipts peaked in 2007 at nearly $2.6 million, decreased precipitously in 2008 and 2009, and have been gaining ground since. The City is again approaching tax receipt levels that were seen prior to the recession. Debt Capacity and Bonds Outstandinq (page 25) This page provides information on the City's debt capacity, or the dollar amount of General Obligation (G.O.) Bonds the City may issue, as well as an amortization schedule of the bonds the City currently has outstanding. • The maximum amount of G.O. bonds the City may issue is determined by the assessed value for property taxes which for 2017 is $8,124,487,663. Following the December 1, 2016 debt service payments, the City has $13,260,000 of nonvoted G.O. bonds outstanding which represents 10.88% of our nonvoted bond capacity, and 2.18% of our total debt capacity for all types of bonds. Of this amount: o $5,065,000 remains on bonds issued for the construction of CenterPlace. These bonds are repaid with a portion of the 1/10 of 1% sales tax that is collected by the Spokane Public Facilities District. o $995,000 remains on bonds issued for road and street improvements around CenterPlace. The bonds are repaid with a portion of the real estate excise tax collected by the City. o $7,200,000 remains on bonds issued for construction of the new City Hall building. The bonds are to be repaid with General Fund revenues. P:IFinancelFinance Activity Reports\Council Monthly Reports1201712017 08 31.docx Page 4 Street Fund Revenue Sources (pages 26 and 27) The last two charts reflect a history for the two primary sources of revenue in Street Fund #101. These include: • Page 26 provides a 10 -year history of Motor Vehicle Fuel Tax collections with monthly detail beginning January 2008. o Compared with calendar year 2016, 2017 collections have increased by $945 or 0.08%. o Tax receipts peaked in 2007 at just approximately $2.1 million, and subsequently decreased to a range of approximately $1,857,000 to $2,000,000 in the years 2011 through 2016. • Page 27 provides a 6 -year history of Telephone Utility Tax collections with monthly detail beginning January 2009 (the month in which the tax was imposed). o Compared with 2016, 2017 collections have decreased by $119,432 or 9.75%. Unlike tax revenues collected by the State and remitted monthly, these taxes are paid to the City directly by the service provider. Consequently there is not a "clean cutoff' in terms of when a vendor pays the tax. o Tax receipts peaked in 2009 at $3,054,473 and have decreased each year since due to what we suspect is the reduction in land lines by individual households. o The 2016 Budget was adopted with a revenue estimate of $2,340,000. Actual 2016 revenues came in at $2,069,308. The 2017 Budgeted revenues were amended down by $200,000 to $2,000,000, and we will watch actual receipts closely as the year progresses. o The City has hired a consultant to perform an audit of providers who pay the telephone utility tax. The audit will assess whether providers are accurately remitting all taxes owed to the City, and the consultant will be paid on a contingent basis out of revenues recovered from the telephone providers. One audit has been completed, and the City received a payment in the amount of $97,370 which is comprised of recovered revenue plus interest and penalty fees. Per the contract with the consultant, the City paid $24,343 or 25% of the amount recovered. P:IFinancelFinance Activity Reports\Council Monthly Reports1201712017 08 31.docx Page 5 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 08 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Eight -Month Period Ended August 31, 2017 #001 - GENERAL FUND RECURRING ACTIVITY Budget Year Elapsed = 2017 66.67% 2017 Budget Actual Actual through Budget August August 31 Remaining % of Budget Revenues Property Tax 11,614,500 28,630 6,417,582 (5,196,918) 55.25% Sales Tax 19,852,100 1,935,028 11,740,674 (8,111,426) 59.14% Sales Tax - Public Safety 919,000 92,549 546,890 (372,110) 59.51% Sales Tax - Criminal Justice 1,669,000 164,237 984,265 (684,735) 58.97% Gambling Tax and Leasehold Excise Tax 341,500 12,222 201,477 (140,023) 59.00% Franchise Fees/Business Registration 1,200,000 296,511 655,859 (544,141) 54.65% State Shared Revenues 2,104,600 0 1,153,835 (950,765) 54.82% Fines, Forfeitures and Penalties 1,361,000 73,004 548,571 (812,429) 40.31 % Community Development 1,449,300 116,430 1,504,487 55,187 103.81% Recreation Program Fees 640,900 92,446 576,654 (64,246) 89.98% Miscellaneous Department Revenue 94,000 14,679 95,243 1,243 101.32% Miscellaneous & Investment Interest 133,500 30,981 226,417 92,917 169.60% Transfer -in - #101 (street admin) 39,700 3,308 26,467 (13,233) 66.67% Transfer -in - #105 (h/m tax -CP advertising) 30,000 0 0 (30,000) 0.00% Transfer -in - #402 (storm admin) 13,400 1,117 8,933 (4,467) 66.67% Total Recurring Revenues 41,462,500 2,861,141 24,687,354 (16,775,146) 59.54% Expenditures City Council 542,872 31,641 293,317 249,555 54.03% City Manager 724,435 45,333 420,217 304,218 58.01% Legal 515,994 38,745 302,355 213,639 58.60% Public Safety 24,950,372 1,997,008 14,868,555 10,081,817 59.59% Deputy City Manager 752,277 56,423 455,353 296,924 60.53% Finance/IT 1,282,460 104,211 814,539 467,921 63.51% Human Resources 262,417 21,580 166,989 95,428 63.64% Public Works 921,632 47,849 514,795 406,837 55.86% City Hall Operations and Maintenance 303,918 (157) 792 303,126 0.26% Community Development - Administration 228,462 7,962 62,290 166,172 27.27% Community Development - Econ Dev 692,832 46,238 392,704 300,128 56.68% Community Development - Dev Svc 1,433,384 89,466 754,977 678,407 52.67% Community Development- Building 1,481,734 96,443 812,898 668,836 54.86% Parks & Rec - Administration 290,064 26,087 190,315 99,749 65.61% Parks & Rec - Maintenance 861,350 71,631 495,114 366,236 57.48% Parks & Rec - Recreation 246,295 25,110 126,720 119,575 51.45% Parks & Rec - Aquatics 482,350 147,182 231,815 250,535 48.06% Parks & Rec - Senior Center 95,916 8,119 60,076 35,840 62.63% Parks & Rec - CenterPlace 901,958 85,760 545,786 356,172 60.51% General Government 1,240,850 100,481 571,955 668,895 46.09% Transfers out - #204 ('16 LTGO bond debt service) 430,630 33,113 264,900 165,730 61.51% Transfers out - #309 (park capital projects) 160,000 13,333 13,333 106,667 8.33% Transfers out - #311 (Pavement Preservation) 953,200 79,433 635,467 317,733 66.67% Transfers out - #501 36,600 3,050 24,400 12,200 66.67% Transfers out - #502 (insurance premium) 350,000 29,167 233,333 116,667 66.67% Total Recurring Expenditures 40,142,002 3,205,210 23,252,994 16,849,008 57.93% Recurring Revenues Over (Under) Recurring Expenditures 1,320,498 (344,069) 1,434,360 73,862 Page 6 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 08 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Eight -Month Period Ended August 31, 2017 #001 - GENERAL FUND - continued NONRECURRING ACTIVITY Budget Year Elapsed = 2017 66.67% 2017 Budget Actual Actual through Budget August August 31 Remaining % of Budget Revenues Transfers in - #106 (Repymt of Solid Waste) 40,425 3,369 26,950 (13,475) 66.67% Transfers in - #310 (Lease in excess of bond pyrr 490,500 40,875 327,000 (163,500) 66.67% FEMA Grant Proceeds 0 0 22,869 22,869 0.00% Grant Proceeds - Dept of Commerce 114,200 0 114,200 0 100.00% Total Nonrecurring Revenues 645,125 44,244 491,019 (154,106) 76.11% Expenditures General Government - IT capital replacements 100,000 0 86,163 13,837 86.16% City Hall lease payment (2017 final year) 513,100 53,545 437,680 75,420 85.30% Police Department - CAD/RMS 145,000 29,449 76,961 68,039 53.08% Community & Econ Dev (retail recruitment) 50,000 0 0 50,000 0.00% Com & Econ Dev (NE Industrial Area PAO) 114,200 0 114,200 0 100.00% Parks & Rec (Browns Park water lines) 30,000 0 8,129 21,871 27.10% Parks & Rec (pool drain pipe & gutter line repairs) 12,000 0 0 12,000 0.00% Parks & Rec (replace Great Room audio/visual) 345,000 0 0 345,000 0.00% Parks & Rec (replace carpet at CenterPlace) 24,750 0 16,061 8,689 64.89% Transfers out - #122 258,000 0 258,000 0 100.00% Transfers out - #312 3,003,929 0 3,003,929 0 100.00% Transfers out - #314 (Pines Underpass design) 1,200,000 0 1,200,000 0 100.00% Total Nonrecurring Expenditures 5,795,979 82,993 5,201,122 594,857 89.74% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (5,150,854) (38,750) (4,710,104) 440,750 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (3,830,356) (382,819) (3,275,744) 514,612 Beginning fund balance 29,073,972 29,073,972 Ending fund balance 25,243,616 25,798,228 Page 7 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 08 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Eight -Month Period Ended August 31, 2017 SPECIAL REVENUE FUNDS #101 - STREET FUND RECURRING ACTIVITY Budget Year Elapsed = 2017 66.67% 2017 Budget Actual Actual through Budget August August 31 Remaining % of Budget Revenues Telephone Utility Tax 2,000,000 157,502 1,168,387 (831,613) 58.42% Motor Vehicle Fuel (Gas) Tax 2,040,300 176,276 1,142,913 (897,387) 56.02% Multimodal Transportation 98,868 0 31,512 (67,356) 31.87% Right -of -Way Maintenance Fee 50,000 0 71,112 21,112 142.22% Investment Interest 4,000 569 4,701 701 117.53% Miscellaneous Revenue 10,000 0 0 (10,000) 0.00% Total Recurring Revenues 4,203,168 334,347 2,418,625 (1,784,543) 57.54% Expenditures Wages / Benefits / Payroll Taxes 754,872 53,811 532,506 222,366 70.54% Supplies 105,000 19,314 84,898 20,102 80.86% Services & Charges 2,168,151 657,079 1,447,043 721,108 66.74% Snow Operations 468,000 2,539 627,027 (159,027) 133.98% Intergovernmental Payments 795,000 143,414 477,023 317,977 60.00% Interfund Transfers -out - #001 39,700 3,308 26,467 13,233 66.67% Interfund Transfers -out - #501 (non -plow vehicle reg 23,250 1,937 15,500 7,750 66.67% Interfund Transfers -out - #501 (plow replace.) 77,929 6,494 51,953 25,976 66.67% Interfund Transfers -out - #311 (pavement preservai 67,342 5,612 44,895 22,447 66.67% Signal Detection Replacement Program 40,000 10,090 49,702 (9,702) 124.25% Total Recurring Expenditures 4,539,244 903,599 3,357,012 1,182,232 73.96% Recurring Revenues Over (Under) Recurring Expenditures (336,076) (569,252) (938,388) (602,312) NONRECURRING ACTIVITY Revenues Grants 0 0 1,341 1,341 0.00% Insurance proceeds (traffic signal cabinet) 0 0 83,331 83,331 0.00% Interest & penalties on utility taxes 0 0 25,529 25,529 0.00% Total Nonrecurring Revenues 0 0 110,201 110,201 0.00% Expenditures Durable striping at Trent & Argonne 75,000 0 0 75,000 0.00% Spare traffic signal equipment 30,000 0 14,969 15,031 49.90% Battery backups for intersections 15,000 0 0 15,000 0.00% Total Nonrecurring Expenditures 120,000 0 14,969 105,031 12.47% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (120,000) 0 95,232 215,232 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (456,076) (569,252) (843,156) (387,080) Beginning fund balance 1,318,504 1,318,504 Ending fund balance 862,428 475,349 Page 8 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 08 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Eight -Month Period Ended August 31, 2017 SPECIAL REVENUE FUNDS - continued #103 - PATHS & TRAILS Revenues Motor Vehicle Fuel (Gas) Tax Investment Interest Total revenues Expenditures Capital Outlay Total expenditures Budget Year Elapsed = 2017 66.67% 2017 Budget Actual Actual through Budget August August 31 Remaining % of Budget 8,600 743 4,820 (3,780) 56.05% 0 34 179 179 0.00% 8,600 778 4,999 (3,601) 58.13% 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 8,600 778 4,999 (3,601) Beginning fund balance 37,384 37,384 Ending fund balance 45,984 42,383 #104 - TOURISM FACILITIES HOTEL/MOTEL TAX FUND Revenues Tourism Facilities Hotel/Motel Tax Investment Interest 377,000 45,069 206,759 (170,241) 54.84% 0 635 2,968 2,968 0.00% Total revenues 377,000 Expenditures Capital Expenditures 0 Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance #105 - HOTEL / MOTEL TAX FUND Revenues Hotel/Motel Tax Investment Interest 45,704 209,727 (167,273) 55.63% 0 0 0 0.00% 0 0 0 0 0.00% 377,000 45,704 209,727 (167,273) 571,232 571,232 948,232 780,959 580,000 69,337 317,933 (262,067) 54.82% 500 323 1,428 928 285.56% Total revenues 580,500 Expenditures Interfund Transfers - #001 30,000 Tourism Promotion 604,000 69,659 319,361 (261,139) 55.01% 0 0 30,000 0.00% 59,736 142,459 461,541 23.59% Total expenditures 634,000 Revenues over (under) expenditures Beginning fund balance Ending fund balance 59,736 142,459 491,541 22.47% (53,500) 9,923 176,902 219,790 219,790 166,290 396,691 Page 9 (752,680) P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 08 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Eight -Month Period Ended August 31, 2017 SPECIAL REVENUE FUNDS - continued Budget Year Elapsed = 2017 66.67% 2017 Budget Actual Actual through Budget August August 31 Remaining % of Budget #106 - SOLID WASTE Revenues Sunshine Administrative Fee 125,000 0 110,050 14,950 88.04% Investment Interest 0 128 445 (445) 0.00% Grant Proceeds 26,800 0 59,389 (32,589) 221.60% Total revenues 151,800 128 169,883 (18,083) 111.91% Expenditures Interfund Transfers - #001 Education & Contract Administration Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance #107 - PEG FUND Revenues Comcast PEG Contribution Investment Interest 40,425 3,369 26,950 13,475 66.67% 111,375 1,993 66,429 44,946 59.64% 151,800 0 79,122 5,361 (5,234) 93,379 76,504 79,122 58,421 61.51% 79,122 155,627 80,000 0 19,901 39,857 (76,504) 40,143 49.82% 218 1,117 (1,117) 0.00% Total revenues 80,000 20,119 40,974 39,026 51.22% Expenditures PEG COSV Broadcast Capital Outlay 12,500 0 0 12,500 0.00% New City Hall Council Chambers 250,000 13,165 13,165 236,835 5.27% Total expenditures 262,500 13,165 13,165 249,335 5.02% Revenues over (under) expenditures (182,500) 6,954 27,809 (210,309) Beginning fund balance 240,341 240,341 Ending fund balance 57,841 268,150 #120 - CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest Interfund Transfer 0 0 0 0 0 0.00% 0 0 0 0.00% Total revenues 0 0 0 0 0.00% Expenditures Operations Total expenditures 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 0 0 0 0 Beginning fund balance 300,000 300,000 Ending fund balance 300,000 300,000 Page 10 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 08 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Eight -Month Period Ended August 31, 2017 SPECIAL REVENUE FUNDS - continued Budget Year Elapsed = 2017 66.67% 2017 Budget Actual Actual through Budget August August 31 Remaining % of Budget #121 - SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest 21,900 5,379 24,705 2,805 112.81% Interfund Transfer 0 0 0 0 0.00% Total revenues Expenditures Operations Total expenditures 21,900 5,379 24,705 2,805 112.81% 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 21,900 5,379 24,705 2,805 Beginning fund balance 5,483,425 5,483,425 Ending fund balance 5,505,325 5,508,130 #122 - WINTER WEATHER RESERVE FUND Revenues Investment Interest 600 409 1,567 967 261.25% Interfund Transfer - #001 258,000 0 258,000 0 100.00% Grant Reimbursement for Windstorm Cleanup 0 0 3,170 3,170 0.00% Subtotal revenues 258,600 409 262,737 4,137 101.60% Expenditures Snow removal expenses 500,000 0 0 500,000 0.00% Total expenditures 500,000 0 0 500,000 0.00% Revenues over (under) expenditures (241,400) 409 262,737 (495,863) Beginning fund balance 242,835 242,835 Ending fund balance 1,435 505,572 Page 11 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 08 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Eight -Month Period Ended August 31, 2017 DEBT SERVICE FUNDS #204 - DEBT SERVICE FUND Revenues Spokane Public Facilities District Interfund Transfer -in - #001 Interfund Transfer -in - #301 Interfund Transfer -in - #302 Total revenues Budget Year Elapsed = 2017 66.67% 2017 Budget Actual Actual through Budget August August 31 Remaining % of Budget 379,750 0 94,875 (284,875) 24.98% 430,630 33,113 264,900 (165,730) 61.51% 103,511 6,619 52,951 (50,560) 51.15% 103,510 6,619 52,950 (50,560) 51.15% 1,017,401 46,350 465,676 (551,725) 45.77% Expenditures Debt Service Payments - CenterPlace 382,867 0 94,875 287,992 24.78% Debt Service Payments - Roads 162,900 0 16,450 146,450 10.10% Debt Service Payments -'16 LTGO Bond 397,350 0 123,675 273,675 31.12% Total expenditures 943,117 0 235,000 708,117 24.92% Revenues over (under) expenditures 74,284 46,350 230,676 (1,259,842) Beginning fund balance (74,284) (74,284) Ending fund balance (0) 156,391 Page 12 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 08 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Eight -Month Period Ended August 31, 2017 CAPITAL PROJECTS FUNDS #301 - CAPITAL PROJECTS FUND Revenues REET 1 - Taxes Investment Interest Total revenues Budget Year Elapsed = 2017 66.67% 2017 Budget Actual Actual through Budget August August 31 Remaining % of Budget 800,000 224,827 815,557 15,557 101.94% 1,700 2,034 9,710 8,010 571.17% 801,700 226,861 825,267 23,567 102.94% Expenditures Interfund Transfer -out - #204 103,511 6,619 52,951 50,560 51.15% Interfund Transfer -out - #303 437,002 0 18,845 418,157 4.31% Interfund Transfer -out - #311 (pavement preserve 660,479 0 0 660,479 0.00% Interfund Transfer -out - #314 280,079 0 0 280,079 0.00% Total expenditures 1,481,071 6,619 71,795 1,409,276 4.85% Revenues over (under) expenditures (679,371) 220,242 753,472 (1,385,709) Beginning fund balance 1,746,393 1,746,393 Ending fund balance 1,067,022 2,499,864 #302 - SPECIAL CAPITAL PROJECTS FUND Revenues REET 2 - Taxes Investment Interest 800,000 224,827 815,557 15,557 101.94% 1,700 2,461 11,901 10,201 700.05% Total revenues 801,700 227,288 827,458 25,758 103.21 % Expenditures Interfund Transfer -out - #204 103,510 6,619 52,950 50,560 51.15% Interfund Transfer -out -#303 1,173,230 0 50,053 1,123,177 4.27% Interfund Transfer -out - #311 (pavement preserve 660,479 0 0 660,479 0.00% Total expenditures 1,937,219 6,619 103,003 1,834,216 5.32% Revenues over (under) expenditures (1,135,519) 220,669 724,455 (1,808,458) Beginning fund balance 2,300,560 2,300,560 Ending fund balance 1,165,041 3,025,016 Page 13 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 08 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Eight -Month Period Ended August 31, 2017 CAPITAL PROJECTS FUNDS - continued Budget Year Elapsed = 2017 66.67% 2017 Budget Actual Actual through Budget August August 31 Remaining % of Budget #303 STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 3,756,320 303,723 692,214 (3,064,106) 18.43% Developer Contribution 40,097 0 61,168 21,071 152.55% Transfer -in - #301 437,002 0 18,845 (418,157) 4.31% Transfer -in -#302 1,173,230 0 50,053 (1,123,177) 4.27% Transfer -in - #312 8th & Carnahan Intersct 193,000 0 0 (193,000) 0.00% Transfer -in - #312 Euclid Ave Reconst 1,750,000 0 0 (1,750,000) 0.00% Transfer -in - #312 Sullivan Rd W Bridge 10,000 0 (297,259) (307,259) -2972.59% Total revenues 7,359,649 303,723 525,020 (6,834,629) 7.13% Expenditures 123 Mission Ave -Flora to Barker 500,000 906 78,406 421,594 15.68% 141 Sullivan & Euclid PCC 2,150,000 772,322 833,954 1,316,046 38.79% 142 Broadway @ Argonne/Mullan 0 0 815 (815) 0.00% 155 Sullivan Rd W Bridge Replacement 10,000 26,485 455,370 (445,370) 4553.70% 166 Pines Rd. (SR27) & Grace Ave. Int. Safety 333,224 3,261 42,767 290,457 12.83% 167 Citywide Safety Improvements 5,000 0 3,055 1,945 61.10% 201 ITS Infill Project Phase 1 (PE Start 2014) 300,000 194 5,551 294,449 1.85% 205 Sprague/Barker Intersection Improvement 40,097 0 0 40,097 0.00% 207 Indiana & Evergreen Transit Access Imp 5,000 0 0 5,000 0.00% 211 Sullivan Trent to Wellesley 0 0 (17,811) 17,811 0.00% 221 McDonald Rd Diet (16th to Mission) 5,000 0 30 4,970 0.60% 222 Citywide Reflective Signal Backplates 36,000 0 143 35,857 0.40% 229 32nd Ave Preservation 2,500 0 0 2,500 0.00% 234 Seth Woodard Sidewalk Improvements 5,000 0 0 5,000 0.00% 238 Pines RD Mirabeau Parkway Intersection 5,000 0 (21) 5,021 -0.41% 239 Bowdish Rd & 12th Ave. Sidewalk 471,342 143,160 178,138 293,204 37.79% 247 8th & Carnahan Intersection Improvments 193,000 1,480 208,134 (15,134) 107.84% 249 Sullivan & Wellesley Intersection 198,000 0 11,548 186,452 5.83% 250 9th Ave Sidewalk 240,000 155,745 177,681 62,319 74.03% 251 Euclid Ave Reconstruction Project 1,750,000 309,159 1,073,146 676,854 61.32% 258 32nd Ave Sidewalk-SR27 to Evergreen 0 500 12,056 (12,056) 0.00% 259 North Sullivan ITS Project 110,486 5,208 25,561 84,925 23.13% Contingency 1,000,000 0 143 999,857 0.01% Total expenditures 7,359,649 1,418,421 3,088,664 4,270,985 Revenues over (under) expenditures 0 (1,114,698) (2,563,643) (11,105,614) Beginning fund balance 75,566 75,566 Ending fund balance 75,566 (2,488,077) Note: Work performed in the Street Capital Projects Fund for preservation projects is for items such as sidewalk upgrades that were bid with the pavement preservation work. Page 14 41.97% P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 08 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Eight -Month Period Ended August 31, 2017 CAPITAL PROJECTS FUNDS - continued Budget Year Elapsed = 2017 66.67% 2017 Budget Actual Actual through Budget August August 31 Remaining % of Budget #309 - PARKS CAPITAL PROJECTS FUND Revenues Grant Proceeds 3,217,267 0 1,489,014 (1,728,253) 46.28% Interfund Transfer -in - #001 160,000 13,333 106,667 (53,333) 66.67% Interfund Transfer -in - #312 (Appleway Trail) 561,915 0 119,522 (442,393) 21.27% Investment Interest 800 0 99 (701) 12.33% Total revenues 3,939,982 13,333 1,715,301 (2,224,681) 43.54% Expenditures 227 Appleway Trail - Pines to Evergreen 1,925,957 39,093 1,688,295 237,662 87.66% 237 Appleway Trail - Sullivan to Corbin 1,853,225 40,139 109,443 1,743,782 5.91% 242 Browns Park Splashpad 0 0 478 (478) 0.00% 261 Edgecliff Park Splashpad 125,000 76,964 122,577 2,423 98.06% Total expenditures 3,904,182 156,196 1,920,792 1,983,390 49.20% Revenues over (under) expenditures 35,800 (142,863) (205,491) (4,208,071) Beginning fund balance 111,714 111,714 Ending fund balance 147,514 (93,777) #310 - CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Investment Interest 1,200 823 5,107 3,907 425.56% Total revenues 1,200 823 5,107 3,907 425.56% Expenditures Transfers out - #001 (Lease pymt in excess of bond) 490,500 40,875 327,000 163,500 66.67% Total expenditures 490,500 40,875 327,000 163,500 66.67% Revenues over (under) expenditures (489,300) (40,052) (321,893) (159,593) Beginning fund balance 1,333,159 1,333,159 Ending fund balance 843,859 1,011,266 Note: The fund balance includes $839,285.10 paid by the Library District for 2.82 acres at the Balfour Park site. If the District does not succeed in getting a voted bond approved by October 2017 then the City may repurchase this land at the original sale price of $839,285.10. Page 15 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 08 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Eight -Month Period Ended August 31, 2017 CAPITAL PROJECTS FUNDS - continued Budget Year Elapsed = 2017 66.67% 2017 Budget Actual Actual through Budget August August 31 Remaining % of Budget #311 - PAVEMENT PRESERVATION FUND Revenues Interfund Transfers in- #001 953,200 79,433 635,467 (317,733) 66.67% Interfund Transfers in- #101 67,342 5,612 44,895 (22,447) 66.67% Interfund Transfers in- #301 660,479 0 0 (660,479) 0.00% Interfund Transfers in- #302 660,479 0 0 (660,479) 0.00% Grant Proceeds 340,800 0 44,766 (296,034) 13.14% Investment Interest 0 2,129 11,818 11,818 0.00% Total revenues 2,682,300 87,175 736,945 (1,945,355) 27.47% Expenditures Pre -Project GeoTech Services 50,000 0 0 50,000 0.00% Pavement Preservation 3,000,000 0 0 3,000,000 0.00% 211 Sullivan Trent to Wellesley 0 0 (43,720) 43,720 0.00% 221 McDonald Road Diet 0 135 1,554 (1,554) 0.00% 226 Appleway Resurfacing Park to Dishman 0 0 144 (144) 0.00% 235 NB Sullivan Rd Pres (Spo Rvr-Flora Pit) 0 0 8,614 (8,614) 0.00% 240 Saltese Road Preservation 0 11,803 52,807 (52,807) 0.00% 248 Sprague Street Pres - Sulliv to Corbin 0 3,803 42,318 (42,318) 0.00% 252 Argonne Resurfacing: Broadway to Indiana 0 0 11,517 (11,517) 0.00% 253 Mission - Pines to McDonald 0 32,213 489,638 (489,638) 0.00% 254 Mission - McDonald to Evergreen 0 273 16,020 (16,020) 0.00% 255 Indiana Street Preservation 0 451 511,055 (511,055) 0.00% 256 University Rd Pres -24th to Dishman 0 0 24,840 (24,840) 0.00% 257 University Rd Pres -16th to 24th 0 0 3,979 (3,979) 0.00% Total expenditures 3,050,000 48,678 1,118,766 1,931,234 36.68% Revenues over (under) expenditures (367,700) 38,497 (381,821) (3,876,589) Beginning fund balance 2,953,564 2,953,564 Ending fund balance 2,585,864 2,571,743 #312 - CAPITAL RESERVE FUND Revenues Transfers in - #001 Investment Interest 3,003,929 0 3,003,929 0 100.00% 1,000 6,106 25,576 24,576 2557.59% Total revenues 3,004,929 6,106 3,029,505 24,576 100.82% Expenditures 215 City Hall Construction 0 12,825 26,619 (26,619) 0.00% Transfers out - #303 1,953,000 0 (297,259) 2,250,259 -15.22% Transfers out - #309 561,915 0 119,522 442,393 21.27% Transfers out - #314 483,000 0 0 483,000 0.00% Total expenditures 2,997,915 12,825 (151,118) 3,149,033 -5.04% Revenues over (under) expenditures 7,014 (6,719) 3,180,623 (3,124,457) Beginning fund balance 4,310,362 4,310,362 Ending fund balance 4,317,376 7,490,985 Page 16 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 08 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Eight -Month Period Ended August 31, 2017 CAPITAL PROJECTS FUNDS - continued #313 - CITY HALL CONSTRUCTION FUND Revenues Investment Interest Total revenues Expenditures Capital Outlay - City Hall Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Year Elapsed = 2017 66.67% 2017 Budget Actual Actual through Budget August August 31 Remaining % of Budget 0 1,817 15,257 (15,257) 0.00% 0 1,817 15,257 (15,257) 0.00% 5,344,219 637,304 4,959,212 385,007 92.80% 5,344,219 (5,344,219) 6,148, 061 637,304 (635,487) 4,959,212 (4,943,955) 6,148, 061 385,007 92.80% 803,842 1,204,106 (400,264) #314 - RAILROAD GRADE SEPARATION PROJECTS FUND Revenues Interfund Transfers in - #001 (Pines underpass des 1,200,000 0 1,200,000 0 100.00% Interfund Transfers in - #301 (Barker overpass desi 280,079 0 0 280,079 0.00% Interfund Transfers in - #312 483,000 0 0 483,000 0.00% Grant Proceeds 489,921 0 0 489,921 0.00% Investment Interest 0 572 1,605 (1,605) 0.00% Total revenues 2,453,000 572 1,201,605 1,251,395 48.99% Expenditures 143 Barker Rd/BNSF Grade Separation 770,000 3,395 11,944 758,056 1.55% 223 Pines Rd Underpass 1,683,000 3,833 491,414 1,191,586 29.20% Total expenditures 2,453,000 7,227 503,358 Revenues over (under) expenditures 0 (6,655) 698,246 Beginning fund balance 0 0 Ending fund balance 0 698,246 Page 17 1,949,642 (698,246) 20.52% P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 08 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Eight -Month Period Ended August 31, 2017 ENTERPRISE FUNDS #402 - STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees Investment Interest Budget Year Elapsed = 2017 66.67% 2017 Budget Actual August Actual through August 31 Budget Remaining % of Budget 1,860,000 2,500 4,654 1,946 1,072,528 10,422 (787,472) 7,922 57.66% 416.89% Total Recurring Revenues 1,862,500 Expenditures Wages / Benefits / Payroll Taxes 551,321 Supplies 15,425 Services & Charges 1,111,076 Intergovernmental Payments 50,000 Vehicle Rentals - #501 12,750 Interfund Transfers -out - #001 13,400 6,600 1,082,950 (779,550) 58.14% 45,929 73 165,126 0 1,063 1,117 296,268 6,761 602,480 0 8,500 8,933 255,053 8,664 508,596 50,000 4,250 4,467 53.74% 43.83% 54.22% 0.00% 66.67% 66.67% Total Recurring Expenditures 1,753,972 Recurring Revenues Over (Under) Recurring Expenditures 108,528 NONRECURRING ACTIVITY Revenues Grant Proceeds Total Nonrecurring Revenues Expenditures Capital - various projects 193 Effectiveness Study 211 Sullivan Trent to Wellesley 239 Bowdish Rd & 12th Ave. Sidewalkd 240 Saltese Road Preservation Project 250 9th Ave Sidewalk - Raymond to University Watershed Studies Total Nonrecurring Expenditures Nonrecurring Revenues Over (Under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning working capital Ending working capital 213,307 922,942 831,030 52.62% 210,000 (206,707) 180,662 160,008 331,823 51,480 121,823 158.01% 210,000 180,662 331,823 121,823 158.01% 450,000 210,000 0 0 0 0 50,000 0 0 0 55,412 2,086 1,188 0 0 196,480 (13,504) 55,412 2,086 1,188 0 450,000 13,520 13,504 (55,412) (2,086) (1,188) 50,000 0.00% 93.56% 0.00% 0.00% 0.00% 0.00% 0.00% 710,000 58,685 241,662 468,338 34.04% (500,000) (391,472) 1,773,103 1,381,631 121,977 (84,730) 90,161 250,169 1,773,103 2,023,272 Note: Work performed in the Stormwater Fund for preservation projects is for stormwater improvements that were bid with the pavement preservation work. #403 - AQUIFER PROTECTION AREA Revenues Spokane County Investment Interest Total revenues Expenditures Capital - various projects Total expenditures Revenues over (under) expenditures Beginning working capital Ending working capital 460,000 0 0 962 253,225 4,835 590,161 641,641 (206,775) 4,835 55.05% 0.00% 460,000 962 258,060 (201,940) 56.10% 530,000 27,656 29,501 500,499 5.57% 530,000 27,656 29,501 500,499 5.57% (70,000) 950,725 (26,694) 228,559 950,725 880,725 1,179, 284 Page 18 (702,439) P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 08 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Eight -Month Period Ended August 31, 2017 INTERNAL SERVICE FUNDS Budget Year Elapsed = 2017 66.67% 2017 Budget Actual Actual through Budget August August 31 Remaining % of Budget #501 - ER&R FUND Revenues Interfund vehicle lease - #001 32,500 2,708 21,667 (10,833) 66.67% Interfund vehicle lease - #101 23,250 1,938 15,500 (7,750) 66.67% Interfund vehicle lease (plow replace) 77,929 6,494 51,953 (25,976) 66.67% Interfund vehicle lease - #402 12,750 1,063 8,500 (4,250) 66.67% Transfer in - #001 (CenterPlace kitchen reserve) 36,600 3,050 24,400 (12,200) 66.67% Investment Interest 2,000 924 4,776 2,776 238.80% Total revenues 185,029 16,177 126,795 (58,234) 68.53% Expenditures Small tools and minor equipment 0 0 6,340 (6,340) 0.00% Snow Plow Replacement 122,400 0 110,309 12,091 90.12% Snow Plow Blades 28,000 27,744 39,142 (11,142) 139.79% Total expenditures 150,400 27,744 155,791 (5,391) 103.58% Revenues over (under) expenditures 34,629 (11,567) (28,995) (52,843) Beginning working capital 1,136,951 1,136,951 Ending working capital 1,171,580 1,107,956 #502 - RISK MANAGEMENT FUND Revenues Investment Interest Interfund Transfer - #001 0 350,000 110 253 253 0.00% 29,167 233,333 (116,667) 66.67% Total revenues 350,000 Expenditures Auto & Property Insurance Unemployment Claims Miscellaneous Total expenditures Revenues over (under) expenditures Beginning working capital Ending working capital 29,277 233,587 (116,413) 66.74% 350,000 0 311,467 38,533 88.99% 0 0 20,399 (20,399) 0.00% 0 0 0 0 0.00% 350,000 0 331,866 18,134 94.82% 0 233,688 233,688 29,277 (98,279) 233,688 135,408 (134,547) SUMMARY FOR ALL FUNDS Total of Revenues for all Funds 72,918,583 4,529,633 40,119,940 Per Revenue Status Report 72,918,583 4,529,633 40,119,940 Difference - - - Total of Expenditures for all Funds Per Expenditure Status Report 85,600,769 85,600,769 6,932,220 6,932,220 45,933,335 45,933,335 Total Capital expenditures (included in total expenditures) 24,111,550 2,388,754 11,941,483 Page 19 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 08 31 CITY OF SPOKANE VALLEY, WA Investment Report For the Eight -Month Period Ended August 31, 2017 Beginning Deposits Withdrawls Interest Ending 001 General Fund 101 Street Fund 103 Trails & Paths 104 Tourism Facilities Hotel/Motel 105 Hotel/Motel 106 Solid Waste Fund 107 PEG Fund 120 CenterPlace Operating Reserve 121 Service Level Stabilization Reserve 122 Winter Weather Reserve 123 Civic Facilities Replacement 301 Capital Projects 302 Special Capital Projects 303 Street Capital Projects Fund 309 Parks Capital Project 310 Civic Buildings Capital Projects 311 Pavement Preservation 312 Capital Reserve Fund 313 City Hall Construction Fund 314 Railroad Grade Separation Projects 402 Stormwater Management 403 Aquifer Protection Fund 501 Equipment Rental & Replacement 502 Risk Management "Local Government Investment Pool 9/13/2017 LGI P" BB CD UMPQUA CD Total Investments $ 50,477,692.59 $ 3,003,427.69 $ 2,005,002.70 $ 57,933,562.68 2,496,296.08 0.00 0.00 2,496,296.08 (4,800,000.00) 0.00 0.00 (4,800,000.00) 47,089.89 0.00 0.00 47,089.89 $ 48,221,078.56 $ 3,003,427.69 $ 2,005,002.70 $ 53,229,508.95 matures: 6/28/2018 11/15/2017 rate: 1.30% 0.40% Balance Earnings Current Period Year to date Budget $ 24,986,810.62 $ 582, 306.90 35,314.79 650, 714.69 330, 533.37 130,754.25 223,429.75 0.00 5,508,129.77 418, 617.71 0.00 2, 082, 950.45 2, 520, 519.95 0.00 0.00 842, 612.26 2,180,646.29 6, 252, 365.73 1, 860, 672.10 585, 974.60 1,993,127.02 984, 909.00 946, 294.17 112, 825.53 19, 509.70 $ 127, 772.04 $ 73, 000.00 568.65 4,701.26 4,000.00 34.49 178.98 0.00 635.45 2,967.71 0.00 322.78 1,427.78 500.00 127.69 444.86 0.00 218.19 1,117.40 0.00 0.00 0.00 0.00 5,378.92 24,704.70 21,900.00 408.80 1,567.49 600.00 0.00 0.00 0.00 2,034.09 9,709.95 1,700.00 2,461.39 11, 900.92 1,700.00 0.00 0.00 0.00 0.00 98.62 800.00 822.85 5,106.66 1,200.00 2,129.49 11, 817.95 0.00 6,105.70 25, 575.87 1,000.00 1,817.02 15, 257.39 0.00 572.23 1,604.73 0.00 1,946.37 10, 422.30 2,500.00 961.80 4,835.38 0.00 924.10 4,776.00 2,000.00 110.18 253.41 0.00 $ 53,229,508.95 $ 47,089.89 $ 266,241.40 $ 110,900.00 Page 20 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 08 31 CITY OF SPOKANE VALLEY, WA Sales Tax Receipts For the Eight -Month Period Ended August 31, 2017 Month Received 2016 2017 9/13/2017 Difference February 2,109,906.28 2,250,071.29 140,165.01 6.64% March 1,488,699.93 1,553,546.20 64,846.27 4.36% April 1,555,221.97 1,567,402.86 12,180.89 0.78% May 1,852,586.82 1,962,909.06 110,322.24 5.96% June 1,768,797.14 1,765,547.51 (3,249.63) (0.18%) July 1,848,301.11 1,980,537.73 132,236.62 7.15% August 2,013,841.16 2,191,814.27 177,973.11 8.84% 12, 637, 354.41 September 1,963,131.36 October 2,044,241.64 November 2, 058, 260.31 December 1, 862, 239.72 January 1,875,424.10 13, 271, 828.92 22, 440, 651.54 13, 271, 828.92 634, 474.51 5.02% Sales tax receipts reported here reflect remittances for general sales tax, criminal justice sales tax and public safety tax. The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley is 8.8%. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington State Department of Revenue who then remits the taxes back to the various agencies that have imposed the tax. The allocation of the total 8.8% tax rate to the agencies is as follows: - State of Washington 6.50% - City of Spokane Valley 0.85% - Spokane County 0.15% - Spokane Public Facilities District 0.10% * - Criminal Justice 0.10% - Public Safety 0.10% * 2.30% local tax - Juvenile Jail 0.10% * - Mental Health 0.10% * - Law Enforcement Communications 0.10% * - Spokane Transit Authority 0.70% * (1) 8.80% (1) * Indicates voter approved sales taxes (1) Sales tax rate increased to 8.8% as of April 1, 2017 In addition to the .85% reported above that the City receives, we also receive a portion of the Criminal Justice and Public Safety sales taxes. The distribution of those taxes is computed as follows: Criminal Justice: The tax is assessed county -wide and of the total collected, the State distributes 10% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the County and the cities within the County. Public Safety: The tax is assessed county -wide and of the total collected, the State distributes 60% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. Page 21 I 1 1 1 CITY OF SPOKANE VALLEY, WA Sales Tax Collections - July For the years 2008 through 2017 January February March April May June July P:\Finance\Finance Activity Reports\Tax Revenue\Sales Tax\2017\sales tax collections 2017 2008 1 2009 1 2010 1 2011 1 2012 1 2013 1 2014 1 2015 1 2016 1 2017 1,729,680 1,129, 765 1,219,611 1,423,459 1,243,259 1,386,908 1,519,846 1,484,350 1,098,575 1,068,811 1,134, 552 1,098,054 1,151,772 1,309,401 1,491,059 963,749 1,018,468 1,184,137 1,102, 523 1,123, 907 1,260,873 1,460,548 990,157 1,015,762 1,284,180 1,187, 737 1,248,218 1,332,834 1,589,887 1,009,389 1,067,733 1,277,621 1,174, 962 1,290,976 1,302,706 1,671,269 1,133, 347 1,148, 486 1,358,834 1,320,449 1,389,802 1,424,243 1,677,887 1,170, 640 1,201,991 1,448,539 1,400,956 1,462,558 1,545,052 1,732,299 1,197, 323 1,235,252 1,462,096 1,373,710 1,693,461 1,718,428 1,863,225 1,316,682 1,378,300 1,640,913 1,566,178 1,641,642 1,776,653 1,992,273 1,369,740 1,389,644 1,737,933 1,564,119 1,751,936 1,935,028 Collected to date 9,652,528 8,345,515 8,144,716 8,519,436 8,713,274 9,446,430 9,907,623 10,412,569 11,183,593 11,740,673 August 1,377,943 1,212,531 1,211,450 1,279,500 1,299,678 1,465,563 1,575,371 1,684,700 1,746,371 0 September 1,364,963 1,227,813 1,191,558 1,294,403 1,383,123 1,466,148 1,552,736 1,563,950 1,816,923 0 October 1,344,217 1,236,493 1,269,505 1,291,217 1,358,533 1,439,321 1,594,503 1,618,821 1,822,998 0 November 1,292, 327 1,155, 647 1,139, 058 1,217, 933 1,349, 580 1,362,021 1,426, 254 1,487, 624 1,652,181 0 December 1,129,050 1,070,245 1,141,012 1,247,920 1,323,189 1,408,134 1,383,596 1,441,904 1,664,983 0 Total Collections 16,161,028 14,248,244 14,097,299 14,850,409 15,427,377 16,587,617 17,440,083 18,209,568 19,887,049 11,740,673 Budget Estimate 17,115,800 17,860,000 14,410,000 14,210,000 14,210,000 15,250,000 16,990,000 17,628,400 18,480,500 19,852,100 Actual over (under) budg (954,772) (3,611,756) (312,701) 640,409 1,217,377 1,337,617 450,083 581,168 1,406,549 (8,111,427) Total actual collections as a % of total budget 94.42% 79.78% 97.83% 104.51 % 108.57% 108.77% 102.65% 103.30% 107.61 % n/a % change in annual total collected (7.32%) (11.84%) (1.06%) 5.34% 3.89% 7.52% 5.14% 4.41% 9.21% n/a % of budget collected through July 56.40% 46.73% 56.52% 59.95% 61.32% 61.94% 58.31% 59.07% 60.52% 59.14% % of actual total collected through July 59.73% 58.57% 57.78% 57.37% 56.48% 56.95% 56.81% 57.18% 56.24% n/a Chart Reflecting History of Collections through the Month of July 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 July 8/22/2017 2017 to 2016 Difference ok 129,048 6.93% 53,058 4.03% 11,344 0.82% 97,020 5.91% (2,059) (0.13%) 110,294 6.72% 158,375 8.91% 557,080 4.98% 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 IFJuly ■ June • May • April • March • February ■ January Page 22 CITY OF SPOKANE VALLEY, WA Hotel/Motel Tax Receipts through - Actual for the years 2008 through 2017 January February March April May June July Total Collections P:\Finance\Finance Activity Reports\Tax Revenue\Lodging Tax 2017\105 hotel motel tax 2017 2008 1 2009 1 2010 1 2011 1 2012 1 2013 1 2014 1 2015 1 2016 1 2017 8/29/2017 2017 to 2016 Difference 28,947 23,280 22,707 22,212 21,442 24,185 25,425 27,092 31,887 27,210 (4,677) (14.67%) 24,623 23,284 23,417 22,792 21,549 25,975 26,014 27,111 27,773 26,795 (978) (3.52%) 27,510 25,272 24,232 24,611 25,655 27,739 29,384 32,998 34,330 31,601 (2,729) (7.95%) 40,406 36,254 39,463 38,230 52,130 40,979 48,246 50,455 52,551 52,242 (309) (0.59%) 36,829 32,589 34,683 33,791 37,478 40,560 41,123 44,283 50,230 50,112 (118) (0.24%) 46,660 40,415 39,935 41,403 43,971 47,850 52,618 56,975 55,060 60,637 5,577 10.13% 50,421 43,950 47,385 49,312 52,819 56,157 61,514 61,809 65,007 69,337 4,330 6.66% 255,396 225,043 231,824 232,352 255,044 263,446 284,324 300,723 316,838 317,934 1,096 0.35% August 50,818 50,147 54,923 57,452 57,229 63,816 70,384 72,697 73,700 0 September 60,712 50,818 59,419 58,908 64,299 70,794 76,100 74,051 70,305 0 October 38,290 36,784 41,272 39,028 43,699 43,836 45,604 49,880 55,660 0 November 35,583 34,055 34,330 37,339 39,301 42,542 39,600 42,376 46,393 0 December 26,290 27,131 26,777 32,523 30,432 34,238 33,256 41,510 33,478 0 Total Collections 467,089 423,978 448,545 457,603 490,004 518,672 549,267 581,237 596,374 317,934 Budget Estimate 400,000 512,000 380,000 480,000 430,000 490,000 530,000 550,000 580,000 580,000 Actual over (under) budg 67,089 (88,022) 68,545 (22,397) 60,004 28,672 19,267 31,237 16,374 (262,066) Total actual collections as a % of total budget 116.77% 82.81% 118.04% 95.33% 113.95% 105.85% 103.64% 105.68% 102.82% n/a % change in annual total collected 1.19% (9.23%) 5.79% 2.02% 7.08% 5.85% 5.90% 5.82% 2.60% n/a % of budget collected through July 63.85% 43.95% 61.01% 48.41% 59.31% 53.76% 53.65% 54.68% 54.63% 54.82% % of actual total collected through July 54.68% 53.08% 51.68% 50.78% 52.05% 50.79% 51.76% 51.74% 53.13% n/a Chart Reflecting History of Collections through the Month of July 350,000 300,000 250,000 200,000 150,000 100,000 50,000 0 • July 1 1 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 ■ July ■ June • May ■ April • March • February ■ January Page 23 CITY OF SPOKANE VALLEY, WA 1st and 2nd 1/4% REET Collections through July Actual for the years 2008 through 2017 January February March April May June July Collected to date P:\Finance\Finance Activity Reports\Tax Revenue\REET\2017\301 and 302 REET for 2017 2008 1 2009 2010 2011 2012 2013 2014 2015 1 2016 1 2017 145,963 159,503 133,513 128,367 158,506 178,203 217,943 55,281 45,181 73,307 81,156 77,464 105,021 122,530 59,887 64,122 86,204 99,507 109,625 105,680 84,834 64,128 36,443 95,880 79,681 124,692 81,579 79,629 46,359 56,115 71,730 86,537 111,627 124,976 101,049 56,898 155,226 72,172 90,377 116,165 139,112 128,921 61,192 67,049 81,724 105,448 198,870 106,676 208,199 96,141 103,508 165,868 236,521 165,748 347,421 217,375 104,446 83,583 220,637 205,654 192,806 284,897 248,899 153,661 124,514 282,724 169,060 202,734 248,768 449,654 8/29/2017 2017 to 2016 Difference 49,214 47.12% 40,931 48.97% 62,087 28.14% (36,594) (17.79%) 9,928 5.15% (36,129) (12.68%) 200,755 80.66% 1,121,999 559,939 609,860 562,033 598,392 758,871 829,157 1,332,582 1,340,924 1,631,115 290,191 21.64% August 133,906 115,830 72,630 129,472 106,517 117,150 172,536 202,525 231,200 0 September 131,240 93,862 75,812 68,020 63,517 174,070 152,323 179,849 178,046 0 October 355,656 113,961 93,256 61,396 238,095 117,806 123,505 128,833 253,038 0 November 147,875 133,265 72,021 74,753 104,886 78,324 172,227 129,870 186,434 0 December 96,086 71,366 38,725 65,077 74,300 75,429 117,682 157,919 164,180 0 Total distributed by Spokane County 1,986,762 1,088,222 962,304 960,751 1,185,707 1,321,650 1,567,429 2,131,578 2,353,822 1,631,115 Budget estimate 2,000,000 2,000,000 760,000 800,000 950,000 1,000,000 1,200,000 1,600,000 2,000,000 1,600,000 Actual over (under) budget (13,238) (911,778) 202,304 160,751 235,707 321,650 367,429 531,578 353,822 31,115 Total actual collections as a % of total budget 99.34% 54.41% 126.62% 120.09% 124.81% 132.17% 130.62% 133.22% 117.69% n/a % change in annual total collected (23.28%) (45.23%) (11.57%) (0.16%) 23.41% 11.47% 18.60% 35.99% 10.43% n/a % of budget collected through July 56.10% 28.00% 80.24% 70.25% 62.99% 75.89% 69.10% 83.29% 67.05% 101.94% % of actual total collected through July 56.47% 51.45% 63.37% 58.50% 50.47% 57.42% 52.90% 62.52% 56.97% n/a Chart Reflecting History of Collections through the Month of July 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 July 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 ■ July • June • May • April • March • February ■ January Page 24 P:\Finance\Finance Activity Reports\Debt Capacity\2017\debt capacity 2017 CITY OF SPOKANE VALLEY, WA Debt Capacity 2016 Assessed Value for 2017 Property Taxes 8,124,487,663 Voted (UTGO) Nonvoted (LTGO) Voted park Voted utility 1.00% of assessed value 1.50% of assessed value 2.50% of assessed value 2.50% of assessed value Maximum Outstanding Remaining Debt as of Debt ok Capacity 12/31/2016 Capacity Utilized 81,244,877 121,867,315 203,112,192 203,112,192 609, 336, 576 0 81,244,877 13, 260, 000 108, 607, 315 0 203,112,192 0 203,112,192 13,260,000 596,076,576 0.00% 10.88% 0.00% 0.00% 2.18% 2014 LTGO Bonds 12/1/2014 Bonds 12/1/2015 Repaid 12/1/2016 225,000 175,000 185,000 135,000 125,000 130,000 360,000 300,000 315,000 0 0 75,000 360,000 300,000 390,000 585,000 390,000 975,000 75,000 1,050,000 12/1/2017 190,000 130,000 320,000 150,000 470,000 12/1/2018 230,000 135,000 365,000 155,000 520,000 12/1/2019 255,000 140,000 395,000 160,000 555,000 12/1/2020 290,000 140,000 430,000 165,000 595,000 12/1/2021 320,000 145,000 465,000 170,000 635,000 12/1/2022 350,000 150,000 500,000 175,000 675,000 12/1/2023 390,000 155,000 545,000 180,000 725,000 12/1/2024 430,000 0 430,000 185,000 615,000 12/1/2025 465,000 0 465,000 95,000 660,000 12/1/2026 505,000 0 505,000 00,000 705,000 12/1/2027 395,000 0 395,000 2 5,000 600,000 12/1/2028 300,000 0 300,000 2 5,000 515,000 12/1/2029 245,000 0 245,000 220,000 465,000 12/1/2030 225,000 0 225,000 225,000 450,000 Bonds 12/1/2031 180,000 0 180,000 235,000 415,000 Remaining 12/1/2032 130,000 0 130,000 240,000 370,000 12/1/2033 165,000 0 165,000 250,000 415,000 12/1/2034 0 0 0 260,000 260,000 12/1/2035 0 0 0 270,000 270,000 12/1/2036 0 0 0 280,000 280,000 12/1/2037 0 0 0 290,000 290,000 12/1/2038 0 0 0 305,00 305,000 12/1/2039 0 0 0 315,00 315,000 12/1/2040 0 0 0 330,000 330,000 12/1/2041 0 0 0 340,000 340,000 12/1/2042 0 0 0 355,000 355,000 12/1/2043 0 0 0 365,000 365,000 12/1/2044 0 0 0 375,000 375,000 12/1/2045 0 0 0 390,000 390,000 5,065,000 995,000 6,060,000 7,200,000 13,260,000 5,650,000 1,385,000 7,035,000 7,275,000 14,310,000 Page 25 2/8/2017 Road & LTGO Bonds Period Street 2016 LTGO Grand Ending CenterPlace Improvements Total Bonds Total 12/1/2014 Bonds 12/1/2015 Repaid 12/1/2016 225,000 175,000 185,000 135,000 125,000 130,000 360,000 300,000 315,000 0 0 75,000 360,000 300,000 390,000 585,000 390,000 975,000 75,000 1,050,000 12/1/2017 190,000 130,000 320,000 150,000 470,000 12/1/2018 230,000 135,000 365,000 155,000 520,000 12/1/2019 255,000 140,000 395,000 160,000 555,000 12/1/2020 290,000 140,000 430,000 165,000 595,000 12/1/2021 320,000 145,000 465,000 170,000 635,000 12/1/2022 350,000 150,000 500,000 175,000 675,000 12/1/2023 390,000 155,000 545,000 180,000 725,000 12/1/2024 430,000 0 430,000 185,000 615,000 12/1/2025 465,000 0 465,000 95,000 660,000 12/1/2026 505,000 0 505,000 00,000 705,000 12/1/2027 395,000 0 395,000 2 5,000 600,000 12/1/2028 300,000 0 300,000 2 5,000 515,000 12/1/2029 245,000 0 245,000 220,000 465,000 12/1/2030 225,000 0 225,000 225,000 450,000 Bonds 12/1/2031 180,000 0 180,000 235,000 415,000 Remaining 12/1/2032 130,000 0 130,000 240,000 370,000 12/1/2033 165,000 0 165,000 250,000 415,000 12/1/2034 0 0 0 260,000 260,000 12/1/2035 0 0 0 270,000 270,000 12/1/2036 0 0 0 280,000 280,000 12/1/2037 0 0 0 290,000 290,000 12/1/2038 0 0 0 305,00 305,000 12/1/2039 0 0 0 315,00 315,000 12/1/2040 0 0 0 330,000 330,000 12/1/2041 0 0 0 340,000 340,000 12/1/2042 0 0 0 355,000 355,000 12/1/2043 0 0 0 365,000 365,000 12/1/2044 0 0 0 375,000 375,000 12/1/2045 0 0 0 390,000 390,000 5,065,000 995,000 6,060,000 7,200,000 13,260,000 5,650,000 1,385,000 7,035,000 7,275,000 14,310,000 Page 25 2/8/2017 1 1 1 CITY OF SPOKANE VALLEY, WA Motor Fuel (Gas) Tax Collections - July For the years 2008 through 2017 January February March April May June July P:\Finance\Finance Activity Reports\Tax Revenue \MVFT\2017\motor vehicle fuel tax collections 2017 2008 1 2009 1 2010 1 2011 1 2012 1 2013 1 2014 1 2015 1 2016 1 2017 165,698 149,799 159,316 165,574 162,281 176,085 166,823 133,304 155,832 146,264 161,117 156,109 173,954 169,756 161,298 145,869 140,486 161,721 158,119 168,146 164,221 154,792 146,353 141,849 165,019 154,700 158,351 165,398 159,607 135,208 144,297 153,546 144,670 159,827 160,565 146,145 145,998 135,695 156,529 151,595 167,479 155,348 152,906 148,118 131,247 156,269 156,850 161,965 157,805 152,598 145,455 140,999 157,994 156,259 164,872 168,205 163,918 163,037 145,537 167,304 171,829 157,737 177,427 150,654 164,807 138,205 168,000 174,211 174,838 177,019 8/29/2017 2017 to 2016 Difference ok (13,264) (8.09%) 1,770 1.09% (7,332) (5.04%) 696 0.42% 2,382 1.39% 17,101 10.84% (408) (0.23%) Collected to date 1,145,576 1,096,336 1,099,860 1,086,462 1,057,720 1,058,789 1,065,160 1,086,382 1,146,789 1,147,734 945 0.08% August 171,690 179,012 176,869 153,361 164,050 173,983 172,308 186,277 177,567 0 September 176,912 175,965 175,067 173,820 171,651 195,397 173,299 174,505 194,640 0 October 165,842 163,644 164,475 158,889 153,022 133,441 160,539 161,520 166,369 0 November 193,360 167,340 168,477 160,461 162,324 164,303 165,871 181,771 176,178 0 December 142,230 144,376 143,257 124,714 138,223 142,140 141,298 153,338 152,787 0 Total Collections 1,995,610 1,926,673 1,928,005 1,857,707 1,846,990 1,868,053 1,878,475 1,943,793 2,014,330 1,147,734 Budget Estimate 2,150,000 2,050,000 1,900,000 1,875,000 1,905,800 1,868,900 1,866,400 1,867,700 2,013,400 2,048,900 Actual over (under) budg (154,390) (123,327) 28,005 (17,293) (58,810) (847) 12,075 76,093 930 (901,166) Total actual collections as a % of total budget 92.82% 93.98% 101.47% 99.08% 96.91 % 99.95% 100.65% 104.07% 100.05% n/a % change in annual total collected (4.95%) (3.45%) 0.07% (3.65%) (0.58%) 1.14% 0.56% 3.48% 3.63% n/a % of budget collected through 53.28% 53.48% 57.89% 57.94% 55.50% 56.65% 57.07% 58.17% 56.96% 56.02% % of actual total collected through July 57.40% 56.90% 57.05% 58.48% 57.27% 56.68% 56.70% 55.89% 56.93% n/a Chart Reflecting History of Collections through the Month of July 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 2008 2009 2010 July 2011 2012 2013 2014 2015 2016 2017 ■ July ■ June • May April March ■ February January Page 26 CITY OF SPOKANE VALLEY, WA Telephone Utility Tax Collections - For the years 2009 through 2017 January February March April May June July P:\Finance\Finance Activity Reports\Tax Revenue\Telephone Tax\2017\telephone utility tax collections 2017 2009 1 2010 1 2011 1 2012 1 2013 1 2014 2015 2016 1 2017 128,354 234,622 282,773 266,041 230,721 264,175 275,775 254,984 242,115 255,056 239,334 251,880 269,631 250,593 241,357 230,366 245,539 238,561 236,985 239,013 244,191 193,818 261,074 234,113 229,565 227,469 234,542 226,118 217,478 216,552 223,884 214,618 129,270 293,668 213,078 210,777 205,953 208,206 206,038 210,010 210,289 205,651 177,948 212,845 174,738 214,431 187,856 187,412 190,984 182,167 173,971 177,209 171,770 174,512 170,450 174,405 162,734 163,300 162,536 157,285 145,672 156,023 157,502 9/13/2017 2017 to 2016 Difference ok (19,433) (10.67%) (10,671) (6.13%) (14,673) (8.28%) (14,485) (8.43%) (28,840) (16.53%) (14,427) (8.46%) (16,903) (9.69%) Collected to date 1,668,703 1,777,351 1,676,012 1,606,699 1,508,548 1,456,924 1,346,214 1,224,484 1,105,052 (119,432) (9.75%) August 260,408 246,261 349,669 228,789 211,929 205,645 185,172 171,909 0 September 249,380 240,111 241,476 227,042 210,602 199,193 183,351 170,476 0 October 252,388 238,500 237,111 225,735 205,559 183,767 183,739 166,784 0 November 254,819 247,848 240,246 225,319 212,947 213,454 175,235 166,823 0 December 368,775 236,065 236,449 221,883 213,097 202,077 183,472 168,832 0 Total Collections 3,054,473 2,986,136 2,980,963 2,735,467 2,562,682 2,461,060 2,257,183 2,069,308 1,105,052 Budget Estimate 2,500,000 2,800,000 3,000,000 3,000,000 2,900,000 2,750,000 2,565,100 2,340,000 2,000,000 Actual over (under) budg 554,473 186,136 (19,037) (264,533) (337,318) (288,940) (307,917) (270,692) (894,948) Total actual collections as a % of total budget 122.18% 106.65% 99.37% 91.18% 88.37% 89.49% 88.00% 88.43% n/a % change in annual total collected n/a (2.24%) (0.17%) (8.24%) (6.32%) (3.97%) (8.28%) (8.32%) n/a % of budget collected through July 66.75% 63.48% 55.87% 53.56% 52.02% 52.98% 52.48% 52.33% 55.25% % of actual total collected through July Chart Reflecting 2,000,000 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 54.63% 59.52% 56.22% 58.74% 58.87% 59.20% 59.64% 59.17% n/a History of Collections through the Month of July July • i 2009 2010 2011 2012 2013 2014 2015 2016 2017 ■ July ■ June ■ May ■ April ■ March ■ February ■ January Page 27 Spokane 1.Ualley ENGINEERING MONTHLY REPORT August 2017 AGREEMENTS FOR SERVICES ADOPTED AND IN OPERATION * Budget estimates '" Does not include August Contract Name Contractor Contract Amount Total % of Contract Expended Expended Street Maintenance Street Sweeping Storm Drain Cleaning Snow Removal Landscaping Weed Spraying Emergency Traffic Control Litter and Weed Control State Highway Maintenance Traffic Signals, Signs, Striping Dead Animal Control Poe Asphalt AAA Sweeping AAA Sweepin Poe Asphalt Senske Spokane Pro Care Senske Geiger Work Crew WSDOT Spokane County Mike Pederson $1,366,663.00 $490,200.00 $189,990.00 $132,578.46 $58,746.00 $19,400.00 $10,000.00 $70,000.00 $265,000.00 $632,000.00 $20,000.00 $1,090,203.42 $285,329.20 $70,042.59 $132,578.46 $26,109.32 $8,439.00 $3,891.14 $35,075.31 $132,499.03 $405,446.00 $10,425.00 79.77% 58.21% 36.87% 100.00% 44.44% 43.50% 38.91% 50.11% 50.00% 64.15% 52.13% Citizen Requests for Public Works - August 2017 Request Submitted In Progress Waiting 30+da s Resolved C.A.R.E.S. CPW Projects Dead Animal Removal, Graffiti on City Prope Illegal Dumpimg Illicit Discharge Landscaping ROW Report a Pothole Roadway Hazard Solid Waste - Complaints Storm Drainage / Erosion Street Sweeping Weed Control Sign & Signal Requests Traffic Snow Plowing P1-3 Totals 20 11 10 1 5 2 13 4 6 1 2 2 4 11 20 1 3 1 1 1 1 16 11 10 1 5 2 13 3 6 1 1 2 4 11 18 1 113 6 1 105 WASTEWATER Status of the process can be monitored at: http://www.spokaneriver.net/, http://www.ecy.wa.gov/geographic/spokane/spokane river basin.htm http://www.spokanecounty.orq/utilities/WaterReclamation/content.aspx?c=2224 and http://www.spokaneriverpartners.com/ STREET MAINTENANCE ACTIVITY The following is a summary of Contractor maintenance activities in the City of Spokane Valley for August 2017: • Poe Maintenance Contract — Pavement Repair, stormwater projects and concrete repair. • AAA Sweeping — Arterial maintenance sweeping continued. • AAA Sweeping Vactor Contract — Cleaning catchbasins and drywells on arterials and residential streets. • Geiger Work Crew — Dryland grass mowing and litter pickup. STORMWATER UTILITY The following is a summary of City Stormwater Utility activities for August 2017: • Met with steering committee for Ecology's update of the Stormwater Manual for Eastern Washington, which could have implications to update the Spokane Regional Manual. • Met again with the Eastern Washington Stormwater Group (municipal) regarding Ecology's wishes to issue a new permit in 2019 and coordinate our thoughts and wishes during discussions and negotiations with Ecology which will start this Fall. • Continued working on the following tasks: o Testing GIS ArcCollector for pilot collection of field data. o Performing inventory and inspection of swales. o Reviewing GPS tracking options to replace eRoadTrac for service vehicles such as snowplowing, sweeping, and storm drain cleaning operations. o Stormwater action request list for small works and maintenance projects in 2017 and 2018, completing 17 projects so far this year, overall status shown below: 0 Stormwater Project Requests Aug -17 Total Requests Logged Since 2009: 264 2017 Completed Projects: Completed Projects 2009-2016: Unwarranted (No -Build) List: 17 106 34 Total Project Backlog: 107 Remaining Projects Assigned for 2017-2019 Small Works: Maintenance: Large Capital: 78 21 2 Unfunded Projects Large Capital: 6 Remaining Backlog Awaiting Assignment: 0 2 CAPITAL PROJECTS S"pokan „.iy. Public Works Projects Monthly Summary - Design & Construction August -2017 Project# Design & Construction Projects Funding Proposed Ad Date Bid Open Date %Complete Estimated Construction Completion Total Project Cost PE I CN Street Projects 0123 Mission Ave - Flora to Barker FHWA- STP(U) 02/02/18 02/23/18 30 0 11/15/18 $ 4,333,334 0141 Sullivan &Euclid PCC FHWA-STP(U) 03/03/17 03/24/17 100 90 12/31/17 $ 2,404,838 0166 Pines Rd. (SR27) &Grace Ave. Int Safety HSIP TBD TBD 100 0 11/01/18 $ 878,865 0249 Sullivan &Wellesley Intersection Improv FHWA-STP(U) 05/03/19 05/24/19 7 0 12/31/19 $ 1,370,000 0251 Euclid Avenue Reconstruction Project COSV 03/10/17 03/31/17 100 0 12/31/17 $ 2,647,479 0258 32nd Ave Sidewalk-SR27 to Evergreen TIB - SP 04/13/18 04/27/18 5 0 09/28/18 $ 471,891 Street Preservation Projects 0240 Saltese Road Preservation Project COSV 04/28/17 05/12/17 100 60 10/31/17 $ 1,041,100 0248 Sprague Street Pres - Sullivan to Corbin FHWA - STP(U) 04/06/18 04/27/18 30 0 12/31/19 $ 1,770,000 0252 Argonne Resurfacing: Broadway to Indiana FHWA- STP(U) 02/02/18 02/23/18 0 0 10/31/18 $ 640,000 Traffic Projects 0201 ITS Infill Project- Phase 1 FHWA- CMAQ 11/17/17 12/08/17 99 0 10/31/18 $ 350,402 0222 Citywide Reflective Signal Back Plates HSIP TBD TBD 100 0 03/01/19 $ 81,000 0259 North Sullivan ITS Project FHWA- CMAQ 02/23/18 03/16/18 10 0 12/31/18 $ 914,209 0263 Citywide Signal Backplates HSIP TBD TBD 100 0 12/31/18 $ 124,862 Parks Projects 0227 Appleway S.U.P. - Pines to Evergreen FHWA-STP(U) 11/11/16 12/09/16 100 95 10/31/17 $ 2,134,057 0237 Appleway Trail - Sullivan to Corbin COSV 07/28/17 08/11/17* 100 0 TBD $ 2,130,000 * Project advertised on July 28th and bids were received on August 11th. Bids came in higher than budget; project will re -advertise in early 2018. Project # Design Only Projects Funding Design Complete Date % Complete Total Projet Cost PE Street Projects 0142 Broadway @ Argonne/Mullan FHWA-STP(U) 12/31/18 0143 Barker Rd/BNSF Grade Separation FHWA - STP(U) TBD 0205 Sprague/Barker Intersection Improvement COSV 12/31/18 0223 Pines Rd Underpass @ BNSF &Trent COSV TBD 0247 8th & Carnahan Intersection Improvements COSV TBD 0264 8th Ave Sidewalk- Dicky to Theirman CDBG 08/31/17 90 0 5 0 0 0 $ 276,301 $ 1,327,781 $ 51,619 $ 1,710,000 $ 250,000 $ 485,851 Street Preservation Projects 0254 Mission - McDonald to Evergreen COSV 03/31/18 75 $ 67,000 0256 University Rd Pres -24th to Dishman Mica COSV 05/31/17 50 $ 48,000 0257 University Rd Pres -16th to 24th COSV 12/01/17 20 $ 53,000 Stormwater Projects 0198 Sprague, Park to University LID Dept of Ecology 03/01/20 30 $ 20,000 0199 Havana -Yale Diversion Dept of Ecology 10/31/18 35 $ 20,000 0200 Ponderosa Surface Water Diversion Dept of Ecology 10/31/18 35 $ 20,000 0262 Stormwater Capacity Grant Dept of Ecology TBD 0 TBD 3 TRAFFIC Regional ITS Architecture Plan Collaborated with the SRTMC to maximize inter -agency awareness and cooperation for pending ITS projects and to prepare for the new grant funding cycle. WSDOT Hardware Updates for City Traffic Signals Began the conversion of the WSDOT and City's signal controllers from Siemens to Intelight, and transitioned to the SRTMC's new "MaxView" server replacing the previous "Tactics" server. State and County traffic signal crews are scheduled to work through September and have the controller and software conversion complete for all Spokane Valley Traffic signals by October 10, 2017. Assisted CIP Assisted Capital Programs on the BNSF grade separation projects, collecting traffic information, reviewing scope of work and engineering studies. Worked with the various project engineer's on their street projects inspecting traffic items including construction traffic control, traffic signal modifications, signing and striping. PLANNING AND GRANTS Community Development Block Grants (CDBG) The City is awaiting official confirmation of its CDBG award from Spokane County Community Services, Housing and Community Development Department for a sidewalk project along 8th Avenue from Dicky Road to Thierman Road. The preliminary funding recommendation is $453,895. CDBG has issued a request for proposals for the 2018 program year. Staff is presently scoping applicable project opportunities. Public outreach is planned for September and council reports in October. Applications for 2018 projects must be postmarked November 10, 2017. Transportation Improvement Board (TIB) FY 2019 Call for Projects Washington State TIB issued a Call for Projects on June 1 and the City submitted applications for the projects identified in the table below. Awards will be announced November 17, 2017. Transportation Improvement Board (TIP) Project Name Total Estimated Cost Grant Request (80%) Estimated City Match* (20%) Urban Arterial Program (UAP) ($'s in 1,000's) MuIlan Rd — Broadway Ave. to Indiana Ave (PE & CN) $926 $741 $1851 University Rd — 16th to Dishman Mica Rd (CN Only) $2,276 $1,821 $455 1 Broadway Ave - Argonne Rd and Mullan Rd intersections (CN Only) $2,250 $1,800 $450 2 Sidewalk Program (SP) ($'s in 1,000's) Mission Ave. Sidewalk — Bates to Union (PE &CN) $486 $389 $97 2 Matching Funds Source: Pavement Preservation 2 Matching Funds Source: REET U.S. Department of Transportation FY2017 Small Project FASTLANE Grant Program In December 2016, the City submitted two grant applications for the Pines/BNSF Grade Separation and the Barker/BNSF Grade Separation Projects. The City did not receive funding for either of its submitted projects. The City continues to seek alternative funding for these projects. Washington State Freight Plan — National Highway Freight Program - 2017 Project List Per the 2017-2019 Transportation Budget, the Legislature directed the Washington State Department of Transportation (WSDOT) to allocate federal National Highway Freight Program (NHFP) funds to validated freight projects from the 2016 freight project list. Eligible projects must be a part of the NHFP 4 Network. The WSDOT is in the process of identifying eligible projects to include in the fiscally constrained project list for FFY 2019 ($15M) and FFY 2020 ($13M). In June 2017, the City provided project -specific information as Stage 1 of the "project validation" process. Stage 2 of the validation process requests additional information for each project to help WSDOT and the Washington State Freight Advisory Committee narrow down the eligible project list. Stage 2 project information was submitted September 5, 2017 and WSDOT is anticipated to announce awarded projects in December 2016. The following projects are included in the eligible project list: 1. Barker Road/BNSF Grade Separation Project (GSP) 2. Argonne Road — Indiana to Montgomery 3. Argonne Road — 1-90 Bridge Replacement/Widening 4. Sullivan Road/SR290/BNSF Bridge/Interchange Improvements 5. Pines Road/BNSF GSP* a. The Pines Road GSP was removed from consideration through WSDOT's Stage 1 review because the project was not located on the NHFP Network. U.S. Department of Transportation INFRA Grant Program The Department of Transportation (DOT) announced the Infrastructure for Rebuilding America (INFRA) discretionary grant program through a Notice of Funding Opportunity (NOFO) in the Federal Register. The INFRA program will make approximately $1.5 billion available to projects that are in line with the Administration's principles. Staff is evaluating consultant qualifications for assistance in preparing grant applications for the following projects: Barker Road/BNSF Grade Separation and Pines Road (SR 27)/ BNSF Grade Separation. Applications are due November 2, 2017. 5