2017, 10-10 Regular Meeting AGENDA
SPOKANE VALLEY CITY COUNCIL
REGULAR MEETING
FORMAL FORMAT MEETING
Tuesday, October 10,2017 6:00 p.m.
Spokane Valley City Hall Council Chambers
10210 E Sprague Avenue
Council Requests Please Silence Your Cell Phones During Council Meeting
CALL TO ORDER
INVOCATION Pastor Darrell Cole of Living Hope Community Church
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF AGENDA
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
COMMITTEE,BOARD,LIAISON SUMMARY REPORTS
MAYOR'S REPORT
PROCLAMATION
PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda
as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments
will be taken on those items at the time those items are discussed.)When you come to the podium,please state your
name and city residence for the record and limit remarks to three minutes.
1.PUBLIC HEARING: Proposed 2018 Budget—Chelsie Taylor
2. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any
member of Council may ask that an item be removed from the Consent Agenda to be considered separately.
Proposed Motion:I move to approve the Consent Agenda.
a.Approval of claim vouchers on Oct 10,2017 Request for Council Action Form,Total: $3,076,136.83
b.Approval of Payroll for Pay Period Ending September 30,2017: $383,651.56
c.Approval of September 26,2017 Council Meeting Formal Format Minutes
NEW BUSINESS:
3.First Reading Proposed Property Tax Ordinance 17-011—Chelsie Taylor [public comment]
4.First Reading Ordinance 17-012 Amending Procurement Code—Erik Lamb [public comment]
5.Motion Consideration: CenterPlace Great Room Bid—Mike Stone [public comment]
6.Motion Consideration: TIGER Grant—Adam Jackson [public comment]
7.Motion Consideration: INFRA Grant —Adam Jackson [public comment]
Council Agenda 10-10-17 Formal Format Meeting Page 1 of 2
PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda
as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments
will be taken on those items at the time those items are discussed.)When you come to the podium,please state your
name and city residence for the record and limit remarks to three minutes.
ADMINISTRATIVE REPORTS:
8.Meridian Construction Change Order—Chelsie Taylor
9.Advance Agenda—Mayor Higgins
INFORMATION ONLY: n/a
CITY MANAGER COMMENTS
ADJOURNMENT
General Meeting Schedule(meeting schedule is always subject to change)
Regular Council meetings are generally held every Tuesday beginning at 6:00 p.m.
The Formal meeting formats are generally held the 211 and 41 Tuesdays. Formal meeting have time allocated for
general public comments as well as comments after each action item.
The Study Session formats(the less formal meeting)are generally held the lit 3rd and 51 Tuesdays.
Study Session formats DO NOT have time allocated for general public comments;but if action items are included,
comments are permitted after those specific action items.
NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical,
hearing,or other impairments,please contact the City Clerk at(509)921-1000 as soon as possible so that arrangements
may be made.
Council Agenda 10-10-17 Formal Format Meeting Page 2 of 2
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: October 10, 2017 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ❑ new business ® public hearing
❑ information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Public Hearing #2 on 2018 Budget.
GOVERNING LEGISLATION: State budget law.
PREVIOUS COUNCIL ACTION TAKEN: No formal Council action has been taken on the 2018
Budget.
BACKGROUND: This marks the fifth occasion where the Council will discuss the 2018 Budget
and by the time the Council is scheduled to adopt the 2018 Budget on November 14, 2017,
Council will have had an opportunity to discuss it on eight separate occasions, including three
public hearings to gather input from citizens:
• June 13 Council Budget Retreat
• August 22 Admin report: Estimated 2018 revenues and expenditures
• September 12 Public hearing #1 on 2018 revenues and expenditures
• September 26 City Manager's presentation of preliminary 2018 Budget
• October 10 Public hearing #2 on 2018 Budget
• October 24 First reading on ordinance adopting the 2018 Budget
• November 14 Public hearing #3 on 2018 Budget
• November 14 Second reading on ordinance adopting the 2018 Budget
This evening's meeting represents the second public hearing on the 2018 Budget and the
purpose of the hearing is to consider input from the public on the proposed 2018 budget.
2018 Budget Overview:
• The 2018 Budget currently includes appropriations of $77,365,593 including $21,544,311 in
capital expenditures, comprised in-part of:
o $11,151,790 in Fund #303 Street Capital Projects.
o $2,441,300 in Fund #309 Park Capital Projects.
o $4,008,600 in Fund #311 Pavement Preservation including $962,700 financed by the
General Fund.
o $2,919,921 in Fund #314 Railroad Grade Separation Projects.
o $850,000 in Stormwater Management Fund #402 and Aquifer Protection Area Fund
#403 projects.
• To partially offset the $21,544,311 in capital costs we anticipate $15,169,803 in grant
revenues which results in 70.41% of capital expenditures being covered with State and
Federal money.
• Budgets will be adopted across 24 separate funds.
• The full time equivalent employee (FTE) count will be 89.25 employees compared to 87.75
in the prior year as a result of adding 0.50 FTE for a part-time attorney position and one
limited term position becoming a regular full time position in the Street Capital Projects Fund
#303. The position in Fund #303 is 100% funded through capital projects.
1
Pertaining Specifically to the General Fund:
• The 2018 recurring revenue estimate of $42,982,600 is $1,520,100 or 3.67% greater than
the 2017 amended budget of$41,462,500.
• The 2018 recurring expenditure proposal of $40,891,379 is $727,677 or 1.81% greater than
the 2017 appropriation of$40,163,702.
• Budgeted recurring revenues currently exceed recurring expenditures by $2,091,221 or
4.87% of recurring revenues.
• Nonrecurring revenues total $40,425 and include:
o $40,425 as a transfer in from the Solid Waste Fund #106 as a repayment to the General
Fund for various studies and fees related to the Solid Waste program paid out of the
General Fund in the years of 2013 and 2014. The repayment will occur over five years
beginning in 2015 and ending in 2019 at an annual amount of$40,425.
• Nonrecurring expenditures total $1,734,509 and include:
o $115,000 for Information Technology expenditures including:
■ $60,000 for upgrades to networking equipment that is reaching storage capacity
■ $50,000 for upgrades to the audio/visual equipment in the Auditorium at CenterPlace
■ $5,000 for capital software licenses
o $4,809 for furniture for a part-time attorney
o $100,000 for a full facility generator at the police precinct
o $11,700 for Q-Alert software to handle citizen requests and concerns
o $50,000 for replacement of flooring in the Great Room and Dining Room at CenterPlace
o $3,000 to reseal two of the bathroom floors at CenterPlace
o $200,000 transfer out to the Parks Capital Projects Fund #309 to complete the first
phase of upgrades at CenterPlace to create an outdoor venue for events
o $200,000 transfer out to the Parks Capital Projects Fund #309 to add a perimeter
pathway and lighting to Browns Park
o $1,000,000 transfer out to the Capital Reserve Fund #312 for miscellaneous future
capital projects
o $50,000 for retail recruitment services
• The total of 2018 recurring and nonrecurring revenues exceeds total expenditures by
$397,137.
• The projected ending fund balance for the General Fund at the end of 2018 is currently
$25,627,053 or 62.67% of recurring expenditures.
2
Other Funds:
2018 Budget appropriations (expenditures) in the other funds total $34,739,705 as follows:
Fund Fund 2018
Number Name Appropriation
101 Street Fund 4,602,291
103 Paths and Trails Fund 0
104 Hotel / Motel Tax -Tourism Facilities Fund 0
105 Hotel / Motel Tax Fund 602,000
106 Solid Waste Fund 225,000
107 PEG Fund 71,200
120 CenterPlace Operating Reserve Fund 0
121 Service Level Stabilization Reserve Fund 0
122 Winter Weather Reserve Fund 500,000
204 Debt Service Fund 977,400
301 REET 1 Capital Projects Fund 1,816,181
302 REET2 Capital Projects Fund 1,770,873
303 Street Capital Projects Fund 11,151,790
309 Parks Capital Projects Fund 2,441,300
310 Civic Facilities Capital Projects Fund 0
311 Pavement Preservation Fund 4,058,600
312 Capital Reserve Fund 439,100
313 City Hall Construction Fund 74,960
314 Railroad Grade Separation Projects Fund 2,919,921
402 Stormwater Management Fund 2,299,089
403 Aquifer Protection Area Fund 400,000
501 Equipment Rental and Replacement Fund 20,000
502 Risk Management Fund 370,000
34,739,705
Primary sources of revenues in these other funds include:
• Motor Vehicle Fuel Tax revenue that is collected by the State and remitted to the Street
Fund is anticipated to be $2,061,100.
• Telephone Tax revenues remitted to the City that supports Street Fund operations and
maintenance are anticipated to be $1,900,000.
• Real Estate Excise Tax (REET) revenues that are in large part used to match grant financed
street projects are anticipated to total $1,600,000.
• Hotel / Motel Tax revenues that are dedicated to the promotion of visitors and tourism are
anticipated to be $957,000 ($580,000 in the Hotel/Motel Tax Fund #105 and $377,000 in the
Hotel/Motel Tax—Tourism Facilities Fund #104).
• Stormwater Management Fees that are estimated at $1,870,000.
• Aquifer Protection Area Fees are estimated at $460,000.
• Grant Revenues offsetting capital project costs are estimated at $15,169,803
o Fund #303— Street Capital Projects - $8,919,182
o Fund #309 — Parks Capital Projects - $1,693,200
o Fund #311 — Pavement Preservation - $2,572,500
o Fund #314 — Railroad Grade Separation Projects - $1,919,921
o Fund #402 — Stormwater Fund - $65,000
3
Funding Challenges:
• Declining revenues in the Street O&M Fund #101 that will impact our ability to deliver
historic levels of service. Fund #101 is dependent upon motor vehicle fuel tax revenues and
telephone utility tax revenues.
o Motor vehicle fuel taxes have increased slightly due to recent State legislation; however,
they are generally flat or declining in recent years due to improvements in vehicle fuel
mileage.
o Telephone utility taxes have been declining at an average of 4.75% per year from 2009
through 2016. We believe the decline is primarily due to the elimination of land lines by
individual households. The revenues from this tax reached a high of$3.1 million in 2009
(the year the tax was implemented) and is currently estimated to generate $1.9 million in
2018.
• Balancing the cost of pavement preservation against other transportation and infrastructure
needs.
o Pavement Preservation Fund #311 is relying more heavily on REET revenues due to a
reduction in the contribution from the Street Fund #101 related to declining revenues and
an elimination of contributions from the Civic Facility Replacement Fund #123. The fund
balance in Fund #123 was entirely depleted at the end of 2016, and the fund was closed
during 2017.
o Reliance on REET revenues to fund pavement preservation in Fund #311 limits the
City's ability to provide match funding for State and Federal grants received for other
street projects.
o Railroad grade separation projects (overpasses and underpasses) are exceptionally
expensive endeavors and are largely beyond the City's ability to finance through existing
sources of revenue.
OPTIONS: State law requires a public hearing on the proposed 2018 budget; and this is the
second of such hearings.
RECOMMENDED ACTION OR MOTION: As the purpose of the public hearing is to gather
input from the public in regard to the 2018 Budget, no action is requested at this time.
BUDGET/FINANCIAL IMPACTS: This public hearing is the final step leading to Council
consideration of the ordinance that will adopt the 2018 Budget.
STAFF CONTACT: Chelsie Taylor, Finance Director
ATTACHMENTS:
• Power Point presentation
• Draft 2018 Budget Book as of October 10, 2017
4
City of Spokane Valley
2018 Budget Discussion
Public Hearing #2
2018 Budget
October 10, 2017
2018 Budget Summary
All Funds
Total appropriations across all City Funds of $77.3 million
including :
$42.6 million in the General Fund which is comprised of $40.9
million recurring and $1 .7 million nonrecurring.
$34.7 million spread across 23 additional funds.
$21 .5 million in capital expenditures.
10/5/2017 2
2018 Budget Summary
All Funds
FTE count proposed to be 89.25 employees in 2018.
Increase of 0.5 FTE related to part-time attorney position.
Increase of 1 FTE related to one limited term position becoming a regular
full time position in the Street Capital Projects Fund #303.
Summary changes in FTE from 2017:
FTEs in the adopted 2017 Budget 88.40
April 1, 2017 Reorganization (0.65)
Revised 2017 FTEs 87.75
Part-time attorney 0.50
Limited term employee to regular
full time employee (100% project) 1.00
2018 Proposed FTEs 89.25
Limited term employee - project
10/5/2017 specific 1.00 3
General Fund
REVENUES:
■ Total recurring 2018 revenues of $42,982,600 as compared
to $41 ,462,500 in 2017 for an increase of $ 1 ,520, 100 or
3.67% .
All revenue estimates are based upon a combination of
historical collections and future projections with some
increasing and others decreasing .
2 largest sources are Sales Tax and Property Tax which are
collectively estimated to account for $35,358,800 or 82.26%
of 2018 General Fund recurring revenues.
10/5/2017 4
General Fund
General sales tax collections are estimated at
$20, 881 , 900, an increase of $ 1 , 029, 800 or 5. 19% over the
2017 Budget.
Property Tax levy is not proposed to include the 1 %
increase authorized by State law.
2018 Levy is estimated at $11 ,771 , 100
Levy assumes we start with the 2017 levy of $11 ,646, 100 +
estimated new construction of $125,000
10/5/2017 5
General Fund
Nonrecurring revenues include $40,425 for Solid Waste
Fund #106 repayments to the General Fund .
10/5/2017 6
General Fund
EXPENDITURES:
2018 recurring expenditure proposal of $40, 891 , 379 as
compared to $40, 163,702 in 2017 for an increase of
$727,677 or 1 . 81 %.
Recurring revenues currently exceed recurring
expenditures by $2 , 091 ,221 or 4. 87% of recurring
_ revenues.
10/5/2017 7
General Fund
Nonrecurring expenditures total $ 1 ,734, 509 and include in
part:
$115,000 of IT related capital replacements
$100,000 for a full facility generator at the precinct
$400,000 in transfers out to Fund #309 for:
the first phase of upgrades at CenterPlace to create an outdoor
venue for events, and
a perimeter pathway and lighting to Browns Park
$1 ,000,000 transfer out to the Capital Reserve Fund #312
10/5/2017 8
General Fund
The total of 2018 recurring and nonrecurring expenditures
exceeds total revenues by $397, 137.
Projected fund balance at the end of 2018 is currently
$25,627, 053 or 62 .67% of recurring expenditures.
10/5/2017 9
Other Funds
Motor Vehicle Fuel Tax revenue that is collected by the
State and remitted to the Street Fund is anticipated to be
$2 , 061 , 100.
Telephone Taxes that are remitted to the City and support
Street Fund operations and maintenance are anticipated
to be $ 1 , 900, 000.
_ Real Estate Excise Tax (REET) revenues that are in large
part used to match grant financed street projects are
anticipated to total $ 1 ,600, 000.
10/5/2017 10
Other Funds
Hotel/Motel Tax revenues that are dedicated to the promotion of
visitors and tourism are anticipated to be $957,000.
Stormwater Management Fees of $1 ,870,000.
Aquifer Protection Area fees of $460,000.
Grant Revenues of $15, 169,803:
Fund #303 — Street Capital Projects - $8,919, 182
Fund #309 — Parks Capital Projects - $1 ,693,200
Fund #311 — Pavement Preservation - $2,572,500
Fund #314 — RR Grade Separation Projects - $1 ,919,921
Fund #402 — Stormwater Fund - $65,000
10/5/2017 11
Other Funds — Challenges
Declining revenues in the Street O&M Fund #101 that will
impact our ability to deliver historic levels of service.
Telephone utility tax revenues
• Balancing the cost of pavement preservation against other
transportation and infrastructure needs.
Use of REET for pavement preservation limits availability of funds
for grant matching.
Railroad grade separation projects
10/5/2017 12
Future Council Budget Discussions
Oct. 24 — First reading of ordinance adopting 2018
Budget.
Nov. 14 — Public hearing #3 and second reading of
ordinance adopting 2018 Budget.
10/5/2017 13
S1iO1an��
jvalley
City of Spokane Valley, WA
2018
Preliminary Budget
As of October 10, 2017
DRAFT
SCITY OF
p
o ane
..•••* VValley ®
This page left intentionally blank.
SCITYo
Kane
.FValley®
City Manager's Budget Message
2018 Annual Budget
Dear Citizens, Mayor and City Council of Spokane Valley:
It is with pleasure that I present the attached 2018 Budget for the City of Spokane Valley. The
City remains financially strong and continues to benefit from a history of prudent financial
decisions that have been made since our 2003 incorporation. Consistently responsible
budgeting and restrained spending have again helped us achieve the key Fiscal Policies noted
in the following pages.
The City of Spokane Valley continues to be an excellent example of how a City provides key
services to the community while holding down taxes, fees and other charges. Additionally, our
per capita employee count and personnel expenses are among the lowest (if not the lowest) of
comparable size cities in the state and around the U.S.
We recognize that to ensure continued financial stability, it is imperative that we achieve two key
goals within our General Fund:
1. Recurring annual revenues must be greater than or equal to recurring annual expenditures,
and
2. The ending General Fund fund balance must be sufficient enough to meet cash flow needs
which is no less than 50% of recurring expenditures and represents roughly six-months of
General Fund operations.
We are pleased to report that each of these goals have again been achieved in the 2018
General Fund Budget.
Beyond recurring operating activity, and due to our excellent financial condition, we are afforded
the opportunity to use the portion of the General Fund fund balance that exceeds 50% for
nonrecurring expenditures in pursuit of programs important to the City Council and community.
Recent examples include General Fund contributions to each phase of the Appleway Trail
project, Sullivan Road West Bridge Replacement project, Appleway road landscaping, a cash
"down payment" for construction of a new City Hall, and beginning to set money aside for future
railroad grade separation projects and development of Balfour Park.
1
Fiscal Policies
Fiscal Health is at the Core of Providing a Good Public Service
The Fiscal Policies adopted by the City Council are important for the long-range fiscal strength
of Spokane Valley. These policies set a framework that the City will follow to responsibly
manage resources and if necessary, under what circumstances we will utilize reserves to
sustain operations during economic downturns.
Financial Management
The City will strive to:
1. Maintain basic service levels with minimal resources to achieve success.
2. Minimize personnel costs and overhead by continuing to contract for services when it makes
financial sense to do so.
3. Continue the six-year Business Plan process.
4. Leverage City funds with grant opportunities.
5. Minimize City debt with a pay as you go philosophy.
o The State of Washington sets the maximum level of allowable debt for cities based on
assessed value of property. The City of Spokane Valley currently utilizes only 2.10% of
its total debt capacity, and more importantly, only 10.50% of non-voted bond capacity.
This reflects an exceptionally low debt burden.
6. Strive to prioritize spending in the annual budget process and minimize the mid-year
addition of projects and appropriations.
Financial Objectives
The City's financial objectives are:
1. Adopt a General Fund Budget with recurring revenues equal to, or greater than recurring
expenditures.
2. Maintain a minimum General Fund Ending Fund Balance of at least 50% of the recurring
expenditure budget. This is adequate to meet cash flow needs and is the equivalent of six
months of general fund operations.
3. If necessary, utilize a portion of the Service Level Stabilization Reserve Fund ($5.5 million)
to maintain ending fund balance minimum.
4. Commitment to the strategy that the Service Level Stabilization Reserve Fund will not be
reduced below $3.3 million (60% of$5.5 million).
5. Maintain the 2018 property tax assessment the same as 2017 with the exception of new
construction. As in the previous eight years, the City will forego the one-percent annual
increase to property tax allowable by RCW 84.52.050. We anticipate this will result in a levy
of$11,646,122 plus estimated new construction of$125,000 for a total levy of$11,771,122.
The allowable potential increase will be banked for future use as provided by law. This
effectively makes the ninth year in a row that we have not increased our City property tax
assessment.
6. Grow our economy so the existing tax base can support basic programs.
Commitment — By committing to these policies and the checks and balances they afford, the
City will ensure financial sustainability well into the future.
2
2018 Budget Highlights
City Priorities
The City's chief budget priorities are public safety, pavement preservation, transportation and
infrastructure (including railroad grade separations and park related projects) and economic
development. Ensuring that we've committed adequate resources to these activities accounts
for much of the effort that staff collectively dedicates to the annual development of our Business
Plan and Operating and Capital budgets.
Moderate Growth in Recurring General Fund Expenditures
Investing in essential core services identified by the Council and community establishes the
baseline expenditures we have included in this budget. Similar to the trend experienced in most
jurisdictions, we find that the cost of providing these services often increases at a faster rate
than the moderate growth we see in the underlying tax revenues that support these core
services. With that said however, City staff and Council collectively strive to meet the challenge
of continuing to provide historic levels of service and we will again meet this challenge in 2018
where we anticipate recurring revenues will increase over those of 2017 by 3.67%, while
expenditures increase by just 1.81%.
Public Safety Costs
Over the years Council has consistently committed to the maintenance and at times
enhancement of public safety service levels and this is again reflected in the 2018 Budget
where public safety costs including law enforcement, courts, prosecution, public defense and jail
related services total $25,464,251 which is an amount equal to 216% of anticipated property tax
collections (= $25,464,251 / $11,771,100).
City Hall Construction Project
Since incorporation in 2003 the City had leased City Hall office space and over that time frame
the City, like many of our residents, debated whether we were better off to continue renting or
owning our own home. In 2015, the City made the decision to construct a new City Hall at a
then estimated cost of$14.4 million. Through the balance of 2015 and into 2016 the City
acquired land, contracted with an architect for design services and construction occurred
between June 2016 and September 2017. With all costs for the facility accounted for, the actual
final price totaled $14.15 million or $250,000 less than our initial target. We financed the project
with a combination of$6.30 million in cash we set aside for this project and $7.85 million in net
LTGO bond proceeds. Repayment of the bonds will take place over the 30-year period of 2016
through 2045 at a fixed average annual payment of$399,888 which is $34,712 less per year
than the City's final annual lease payment of$434,600. The difference between continuing a
lease for 30-years at a conservatively estimated annual increase of 3% versus having this fixed
annual bond payment results in a savings to the community of approximately $8 million.
We recognize that occupying a building we own will result in a number of costs we haven't
historically borne as a tenant including facility maintenance,janitorial services and utilities. In
acknowledgment of this, beginning with the 2017 General Fund Recurring Budget, we created a
new department titled "City Hall Operations and Maintenance" that will account for the variety of
costs we anticipate we will incur. The 2018 Budget for this department is $306,043.
3
Staffing Levels
Staffing levels in 2018 are currently anticipated to increase by .85 full-time equivalent employee
(FTE) to 89.25 FTEs from the 88.4 FTEs included in the 2017 Budget. The addition of the .85
FTEs is a result of a number of personnel actions that are explained below:
FTEs in the adopted 2017 Budget 88.40
April 1, 2017 Reorganization (0.65)
Revised 2017 FTEs 87.75
2018 Changes
+ Attorney 0.50
+ Limited term employee moved to
regular status position 1.00
2018 Proposed FTEs 89.25
In the 2017 Budget, of the 88.40 FTEs, we included the wages of 3.5 FTEs in capital projects
leaving a net of 84.9 FTEs financed from operating funds. In the 2018 Budget, of the 89.25
FTEs, we include the wages of 4.5 FTEs in capital projects leaving a net of 84.75 FTEs financed
from operating funds. This reflects a net decrease of .15 FTEs financed from operating funds
between 2017 and 2018. These changes are depicted in the following analysis:
2017 2018 Difference
FTEs financed by operating funds 84.90 84.75 (0.15)
FTEs financed by capital projects 3.50 4.50 1.00
Total FTEs 88.40 89.25 0.85
Distribution of wage related costs to City funds are budgeted as follows:
FTEs Distribution by Fund
General Fund #001 74.63
Street O&M Fund #101 5.72
Street Capital Projects Fund #303 4.5
Stormwater Fund #402 4.4
89.25
Taking into consideration that we contract for police services and are served by Fire Districts
and a Library District, for a major city we are operating substantially below the normal employee
count and consequently at a significantly reduced payroll cost relative to many cities across the
country. Spokane Valley personnel costs are approximately 21.2% of the total General Fund
recurring expenditures. Spokane Valley staff levels average about one employee for every
1,054 citizens while comparably sized cities in the State of Washington have a much higher
ratio of employees to citizens.
Since incorporation, the City has taken a conservative approach to adding new staff and
continues to have the lowest per capita employee count of any Washington city with a
population of 50,000 or greater. By all comparisons, the City of Spokane Valley is a lean,
productive City government.
4
Pavement Preservation
Beginning in 2012, the City initiated spending of general fund, special revenue fund and capital
project fund revenues and reserves for the purpose of financing our street preservation efforts.
In 2018, our citizens will again see an aggressive program of repaving our roadways. Some
may question paving roads that "don't look so bad" but the truth is the best time to repave is
before a road deteriorates to the point that full reconstruction is necessary. Full reconstruction
can cost substantially more than pavement preservation treatments such as crack sealing or
grinding and repaving. This is why the City of Spokane Valley has committed critical financial
resources to the preservation of our transportation infrastructure. We hope you are as proud of
our fine road system as we are!
For 2018, we project total revenues in Pavement Preservation of$4,973,200 that will be applied
against $4,058,600 in projected expenditures. This will create a surplus in 2018 of$914,600
that will be applied to projects in subsequent years. Sources of revenue in 2018 include
$2,572,500 in grant proceeds, and $2,400,700 in transfers from other City funds consisting of:
• $962,700 from the General Fund
• $ 67,342 from Street O&M Fund #101
• $685,329 from REET 1 Capital Projects Fund #301
• $685,329 from REET 2 Capital Projects Fund #302
While Pavement Preservation is one of our critical service and budget priorities we find that
sustaining historic levels of service is becoming more of a challenge with each passing year.
The following section titled "Challenges" articulates the issues we are currently facing.
Challenges
Beyond the annual challenge of balancing the General Fund budget, the City of Spokane Valley
has a number of on-going financial challenges.
1. Declining revenues in Street O&M Fund #101 that will impact our future ability to deliver
historic service levels
This Fund depends upon a combination of gas and telephone tax receipts.
• Because the gas tax is a flat amount per gallon, and because each generation of newer
vehicles get better gas mileage, we find our gas tax revenues have recently hovered
somewhere between either flat or declining. Due to the 2015 State Legislature's
increase in the gas tax we've seen a bit of an increase in this revenue source with a
2018 revenue projection of$2,052,000 which represents an increase of$117,000 (or
6%) over 2015 revenues of$1,935,000.
• The 6% telephone utility tax generated $3.1 million in the first year of implementation in
2009. Since that time however we have experienced a steady decline and at this point
are projecting 2018 revenues of just $1,900,000.
2. Balancing the cost of pavement preservation against other transportation and infrastructure
needs
• Pavement preservation has historically been financed from a combination of sources
including:
o General Fund dollars,
o Street Fund money,
o real estate excise tax (REET) receipts,
o grants, and
5
o Civic Facility Replacement Fund #123 (Fund #123) reserves that were dedicated
towards this purpose.
Because Fund #123 reserves were fully depleted in 2016, beginning in 2017 the City was
forced to dedicate more REET receipts towards pavement preservation in order to maintain
historic levels of funding.
• Street construction and reconstruction projects are typically financed through a
combination of state and federal grants plus a City match that normally comes from
REET receipts. The more we apply REET dollars towards pavement preservation
projects, the less able we are to leverage this revenue source towards street
construction and reconstruction projects. If one assumes we are able to obtain street
construction grants requiring a 20% City match, then every $1 of REET money we set
aside for this purpose leverages a $5 project.
3. Railroad Grade Separation and Quiet Zone Projects (overpasses and underpasses)
Bridging the Valley is a proposal to separate vehicle traffic from train traffic in the 42 mile
corridor between Spokane and Athol, ID. The separation of railroad and roadway grades in this
corridor is intended to promote future economic growth, traffic movement, traffic safety, aquifer
protection in the event of an oil spill, and train whistle noise abatement. The underlying study
outlined the need for a grade separation at four locations in Spokane Valley. The most recent
estimates peg the total cost of these projects at $74.9 million including:
• Barker and Trent Road Overpass (estimated cost of$20.0 million),
• Pines and Trent Underpass (estimated cost of$19.8 million),
• Sullivan Road Overpass improvements (estimated cost of$16.1 million), and
• Park Road Overpass (estimated cost of$19.0 million)
Because grade separation projects are exceptionally expensive endeavors and largely beyond
our ability to finance solely through existing sources of internal revenue, the City has pursued
grant funding from both the Federal and State Government over the past several years.
Incremental successes thus far include:
Barker/Trent Grade Separation Project
• Estimated cost has been reduced from $36.0 million to $20.0 million (or less) by
determining that a full interchange is unnecessary.
• $720,000 Federal Earmark.
• $2,209,000 City earmark of real estate excise tax.
• $1,421,321 of City General Fund money earmarked for this purpose.
• $1,500,000 awarded by the WA State Legislature during the 2017 session.
• FMSIB grant that is a 20% match of the total project cost.
• Summary: Assuming a project cost of$20.0 million, the total of the aforementioned
financial commitments is $9.8 million leaving $10.2 million currently underfunded.
• On August 22, 2017 Council approved a Phase 1 contract to an engineering firm
valued at $173,000 with a scope of services that calls for evaluating five potential
options. The end result of the study will be a final recommended option with a
revised cost estimate. Following this, we will plan to enter a second phase where we
will contract with an engineering firm to take the recommended solution to a 100%
design.
• The City has applied for a variety of both state and federal grants (including the
TIGER and FASTLANE programs) and met with some success. We will continue to
6
apply for grant programs as they become available including the upcoming federal
INFRA and TIGER 9 programs. We are hopeful that having a 100% design will
make us more competitive as we will then have a "shovel ready" project.
Pines / Trent Grade Separation Project
• In the 2017 General Fund Budget, Council appropriated $1.2 million towards this
project and through 2018 Budget discussions has earmarked an additional $721,321
of excess General Fund reserves for a total of$1,921,321.
• In late 2016 the City acquired property valued at approximately $500,000 to provide
the necessary right-of-way for this project.
• Summary: Although the City has not obtained any outside financial assistance on
this project we have committed $2,421,321 of internal funds towards this project.
• On July 11, 2017 Council approved a Phase 1 contract to an engineering firm valued
at $124,000 with a scope of services that calls for evaluating two potential options.
The end result of the study will be a final recommended option with a revised cost
estimate. Following this, we will plan to enter a second phase where we will contract
with an engineering firm to take the recommended solution to a 100% design.
• The City has applied for a variety of both state and federal grants (including the
TIGER and FASTLANE programs). We will continue to apply for grant programs as
they become available including the upcoming federal INFRA and TIGER 9
programs. We are hopeful that having a 100% design will make us more competitive
as we will then have a "shovel ready" project.
The Budget for 2018
Strong but Guarded
Recognizing that fiscal health is at the core of providing good public services, one of the most
important tests of fiscal management is the ability of a municipal enterprise to maintain basic
services during an economic downturn. The creation and ongoing maintenance of financial
reserves since incorporation has served its intended purpose of providing Spokane Valley the
means to sustain critical public services during the turbulent economic conditions that began in
2008 and only recently subsided. The 2018 budget again reflects a prudent and guarded
increase in continuation of service delivery capabilities. These increases are carefully
considered and well within the means of the City. Service delivery cannot grow faster than the
economic development of the City.
Balanced Budget
Means exactly what it says —operating expenses have been balanced with known or
reasonably predictable revenues with no increase in property tax or in sales tax rates for the
City. The budget is designed to maintain the healthy, positive fund balance at year-end
providing the City's cash flow needs without costly borrowing. In pursuit of fiscal responsibility,
special attention is given to limiting the growth in new programs and financial commitments.
This approach allows available resources to be put toward sustaining services consistent with
the City Council's priorities for 2018 and beyond.
Future Concepts
The budget process is not static and Council, the citizens, and staff must collectively remain
vigilant in our observance of economic trends that may impact current and future forecasts. We
accomplish this by constantly evaluating local, state and national events that may have an
impact on our own community and work towards capitalizing on our strengths, minimizing our
weaknesses, and being ever watchful towards both threats and opportunities. To the best of
our ability we will focus on business retention, expansion and recruitment. Examples of ongoing
and future economic development efforts are as follows:
Comprehensive Plan — In 2016 the City updated its Comprehensive Plan and included an
economic development element. Contained within this element is a summary of the local
economy; an assessment of strengths and weaknesses; and policies, programs and
projects to foster economic growth. This plan also included implementation strategies to
improve retail, enhance tourism, and grow businesses in the City. Among other things, the
plan also streamlined land uses by consolidating many zones and reducing many
development requirements. Additionally the plan was also designed to provide flexibility in
an effort to encourage market driven growth.
Retail Recruitment— In 2017 the City expanded into the area of Retail Recruitment by
contracting with a firm specializing in this type of service. The services we are seeking in
this effort include a review of the retail recruitment strategy developed in 2016; conducting a
market and retail gap analysis; development of a recruitment plan; identification of a
strategic retail prospect list; and ultimately, recruitment of retail on behalf of the City. We
have also included money in the 2018 Budget to continue this effort.
WA State Department of Commerce Environmental Permitting Grant— In the latter part
of 2016 the City received a $114,200 grant from the Department of Commerce that with an
additional investment of$55,000 from the City, will result in a streamlined environmental
permitting process in the northeast industrial area of our community. This study will
complete the environmental permitting requirements for the northeast industrial area,
ultimately leading to the development of a Planned Action Ordinance (PAO) that will save
industrial developers a minimum of 6 weeks permitting time while providing a predictable
path to ensure that adequate infrastructure is in place to serve the expected developments.
Completion of the PAO will allow the properties to be marketed as truly "shovel ready".
8
Acknowledgments
I would like to acknowledge the citizens, City Council and Staff for a long history of conservative
spending and prudent fiscal planning. By saving and conserving the taxpayers' money, and by
adopting and adhering to prudent long-term fiscal policies, the City can provide essential
services and balance its budget for many years to come.
The City Council continues to set a path to ensure the long-term financial sustainability of the
City. The management staff and employees have worked together to develop the Business
Plan and 2018 Budget recommendations to achieve the Council's ongoing goal of sustainability.
The Citizens of Spokane Valley should be proud of the strong financial condition of their City.
We invite your examination and questions regarding the 2018 Budget.
Respectfully,
Mark Calhoun
City Manager
9
SCITY OF
p
o ane
..•••* VValley ®
This page left intentionally blank.
10
FINANCE DEPARTMENT
SHY Of; Chelsie Taylor, Finance Director
poIiiiie 10210 E Sprague Avenue • Spokane Valley WA 99206
Valley Phone: (509) 720-5000♦ Fax: (509)720-5075•www.spokanevalley.org
TO: City Manager and Members of the City Council
FROM: Chelsie Taylor, Finance Director
SUBJECT: About the 2018 Budget and Budget Development Process
The budget includes the financial planning and legal authority to obligate public funds.
Additionally, the budget provides significant policy direction by the City Council to the staff and
community. As a result, the City Council, staff and public are involved in establishing the budget
for the City of Spokane Valley.
The budget serves four functions:
1. It is a Policy Document
The budget functions as a policy document in that the decisions made within the budget will reflect
the general principles or plans that guide the actions taken for the future. As a policy document,
the budget makes specific attempts to link desired goals and policy direction to the actual day-to-
day activities of the City staff.
2. It is an Operational Guide
The budget of the City reflects its operation. Activities of each City function and organization have
been planned, debated, formalized, and described in the following sections. This process will
help to maintain an understanding of the various operations of the City and how they relate to
each other and to the attainment of the policy issues and goals of the City Council.
3. It is a Link with the General Public
The budget provides a unique opportunity to allow and encourage public review of City operations.
The budget describes the activities of the City, the reason or cause for those activities, future
implications, and the direct relationship to the citizenry.
4. It is a Legally Required Financial Planning Tool
The budget is a financial planning tool, which has been its most traditional use. In this light,
preparing and adopting a budget is a State law requirement of all cities as stated in Title 35A of
the Revised Code of Washington (RCW). The budget must be adopted as a balanced budget
and must be in place prior to the beginning of the City's fiscal year. The budget is the legal
authority to expend public moneys and controls those expenditures by limiting the amount of the
appropriation at the fund level. The revenues of the City are estimated, along with available cash
carry-forward, to indicate funds available. The budget takes into account unforeseen
contingencies and provides for the need for periodic adjustments.
2018 BUDGET DEVELOPMENT PROCESS
Historically the City has utilized a budgeting approach that assumed for most functions of
government that the current year's budget was indicative of the base required for the following
year. However, with the volatility that was seen in the economy with the Great Recession, the
City moved to a Budget development process that consciously reviews service levels in each
department and determines the appropriate level of funding that meets Council goals relative to
available resources.
11
The 2018 Budget development process began at the February 14, 2017 Council workshop where
among other topics, Council and staff discussed the budget in general terms. In mid-April 2017
the Finance Department notified City Departments that their 2018 revenue and expenditure
estimates were due by mid-May. Through the balance of May and early June, the City Manager's
office and Finance Department worked to prepare budget worksheets that were communicated
to the City Council at a Budget workshop held June 13, 2017. Following the workshop, the
Finance Department continued work on the budget including refinements of revenue and
expenditure estimates and through July and August, the Finance Department and City Manager
reviewed updated budget projections.
By the time the 2018 Budget is scheduled to be adopted on November 14, 2017, the Council will
have had an opportunity to discuss it on eight separate occasions, including three public hearings
to gather input from citizens:
June 13 Council budget workshop
August 22 Admin report: Estimated 2018 revenues and expenditures
September 12 Public hearing #1 on 2018 revenues and expenditures
September 26 City Manager's presentation of preliminary 2018 Budget
October 10 Public hearing #2 on 2018 Budget
October 24 First reading on ordinance adopting the 2018 Budget
November 14 Public hearing #3 on the 2018 Budget
November 14 Second reading on ordinance adopting the 2018 Budget
Once adopted, the final operating budget is published, distributed, and made available to the
public.
After the budget is adopted, the City enters a budget implementation and monitoring stage.
Throughout the year, expenditures are monitored by the Finance Department and department
directors to ensure that actual expenditures are in compliance with the approved budget. The
Finance Department provides the City Manager and City Council with monthly reports to keep
them abreast of the City's financial condition and individual department compliance with approved
appropriation levels. Any budget amendments made during the year are adopted by City Council
ordinance following a public hearing.
The City Manager is authorized to transfer budgeted amounts within a fund; however, any
revisions that alter the total expenditures of a fund, or that affect the number of authorized
employee positions, salary ranges or other conditions of employment must be approved by the
City Council.
When the City Council determines that it is in the best interest of the City to increase or decrease
the appropriation for a particular fund, it may do so by ordinance adopted by Council after holding
one public hearing.
BUDGET PRINCIPLES
• Department directors have primary responsibility for formulating budget proposals in line with
City Council and City Manager priority direction, and for implementing them once they are
approved.
12
• The Finance Department is responsible for coordinating the overall preparation and
administration of the City's budget. This function is fulfilled in compliance with applicable State
of Washington statutes governing local government budgeting practices.
• The Finance Department assists department staff in identifying budget problems, formulating
solutions and alternatives, and implementing any necessary corrective actions.
• Interfund charges will be based on recovery of costs associated with providing those services.
• Budget amendments requiring City Council approval will occur through the ordinance process
at the fund level prior to fiscal year end.
• The City's budget presentation will be directed at displaying the City's services plan in a
Council/constituent friendly format.
• No long term debt will be incurred without identification of a revenue source to repay the debt.
Long term debt will be incurred for capital purposes only.
• The City will strive to maintain equipment replacement funds in an amount necessary to
replace the equipment at the end of its useful life. Life cycle assumptions and required
contributions will be reviewed annually as part of the budget process. New operations in
difficult economic times may make it difficult to fund this principle in some years.
• The City will pursue an ending general fund balance at a level of no less than 50% of recurring
expenditures. This figure is based upon an evaluation of both cash flow and operating needs.
BASIS OF ACCOUNTING AND BUDGETING
Accounting
Accounting records for the City are maintained in accordance with methods prescribed by the
State Auditor under the authority of the Revised Code of Washington (RCW), Chapter 43.09.20,
and in compliance with generally accepted accounting principles as set forth by the Governmental
Accounting Standards Board.
Basis of Presentation - Fund Accounting
The accounts of the City of Spokane Valley are organized on the basis of funds, each of which is
considered a separate accounting entity. Each fund is accounted for with a separate set of
double-entry accounts that comprise its assets, liabilities, fund equity, revenues and expenditures
or expenses, as appropriate. The City's resources are allocated to and accounted for in individual
funds depending on their intended purpose. The following are the fund types used by the City of
Spokane Valley:
Governmental Fund Types
Governmental funds are used to account for activities typically associated with state and local
government operations. All governmental fund types are accounted for on a spending or"financial
flows" measurement focus, which means that typically only current assets and current liabilities
are included on related balance sheets. The operating statements of governmental funds
measure changes in financial position, rather than net income. They present increases (revenues
and other financing sources)and decreases(expenditures and other financing uses) in net current
assets. There are four governmental fund types used by the City of Spokane Valley:
13
1. General Fund
This fund is the primary fund of the City of Spokane Valley. It accounts for all financial
resources except those required or elected to be accounted for in another fund.
2. Special Revenue Funds
These funds account for revenues that are legally restricted or designated to finance particular
activities of the City of Spokane Valley. Special Revenue funds include:
• #101 — Street Fund
• #103 — Paths & Trails Fund
• #104 — Hotel / Motel Tax—Tourism Facilities Fund
• #105 — Hotel / Motel Tax Fund
• #106 — Solid Waste Fund
• #107 — PEG Fund
• #120 — CenterPlace Operating Reserve Fund
• #121 — Service Level Stabilization Reserve Fund
• #122 —Winter Weather Reserve Fund
3. Debt Service Funds
These funds account for financial resources which are designated for the retirement of debt.
Debt Service Funds are comprised of the #204 — LTGO Debt Service Fund.
4. Capital Proiect Funds
These funds account for financial resources, which are designated for the acquisition or
construction of general government capital projects. Capital Project Funds include:
• #301 — REET 1 Capital Projects Fund
• #302 — REET 2 Capital Projects Fund
• #303 — Streets Capital Projects Fund
• #309 — Parks Capital Projects Fund
• #310 — Civic Facilities Capital Projects Fund
• #311 — Pavement Preservation Fund
• #312 — Capital Reserve Fund
• #313 — City Hall Construction Fund
• #314 — Railroad Grade Separation Projects Fund
Proprietary Fund Types
A second type of fund classification is the Proprietary Funds that are used to account for
activities similar to those found in the private sector where the intent of the governing body is
to finance the full cost of providing services based on the commercial model which uses a
flow of economic resources approach. Under this approach, the operating statements for the
proprietary funds focus on a measurement of net income (revenues and expenses) and both
current and non-current assets and liabilities are reported on related balance sheets. Their
reported fund equity (total net assets) is segregated into restricted, unrestricted and invested
in capital assets classifications. As described below, there are two generic fund types in this
category:
14
1. Enterprise Funds
These funds account for operations that provide goods or services to the general public
and are supported primarily by user charges. This type of fund includes:
• #402 — Stormwater Management Fund
• #403 —Aquifer Protection Area Fund
2. Internal Service Funds
These funds account for operations that provide goods or services to other departments
or funds of the City. This type of fund includes:
• #501 — Equipment Rental and Replacement Fund
• #502 — Risk Management Fund
Basis of Accounting
Basis of accounting refers to when revenues and expenditures are recognized, recorded in
the accounting system and ultimately reported in the financial statements.
• Modified Accrual Basis of Accounting is used for all governmental funds. Modified accrual
recognizes revenues when they become both measurable and available to finance
expenditures of the current period.
• Accrual Basis of Accounting is used for enterprise and internal service funds. Under this
system revenues and expenses are recognized in the period incurred rather than when
cash is either received or disbursed.
Budgets and Budgetary Accounting
Annual appropriation budgets are adopted for all funds with Governmental Funds utilizing a
modified cash basis of accounting for budget purposes and Proprietary Funds utilizing a
working capital approach.
Budgets are adopted at the fund level that constitutes the legal authority for expenditures and
annual appropriations for all funds lapse at the end of the fiscal period.
EXPLANATION OF MAJOR REVENUE SOURCES
General Fund #001
• Property Tax
Property taxes play an essential role in the finances of the municipal budget. State law limits
the City to a $3.60 levy per $1,000 assessed valuation, deducting from there the levy of up to
$1.50 by the Spokane County Fire Districts #1 and #8, along with deducting up to $0.50 for
the Library District, which leaves the City with the authority to levy up to $1.60 for its own
purposes. The levy amount must be established by ordinance by November 30th prior to the
levy year.
• Retail Sales and Use Tax
The sales tax rate for retail sales transacted within the boundaries of the City of Spokane
Valley is 8.8%. The tax that is paid by a purchaser at the point of sale is remitted by the
vendor to the Washington Department of Revenue who then remits the taxes back to the
various agencies that have imposed the tax. The allocation of the 8.8% tax rate to the
agencies is as follows:
15
State of Washington 6.50%
City of Spokane Valley 0.85%
Spokane County 0.15%
Criminal Justice 0.10%
Spokane Public Facilities District 0.10% *
Public Safety 0.10% * — 2.30% local tax
Juvenile Jail 0.10% *
Mental Health 0.10% *
Law Enforcement Communicatior 0.10% *
Spokane Transit Authority 0.70% *
8.80%
*Indicates voter approved sales taxes.
• Criminal Justice Sales Tax
Local Sales Tax for Criminal Justice funding is to be used solely for criminal justice purposes,
such as the City's law enforcement contract. This tax is authorized at 1/10 of 1% of retail
sales transacted in the County. Of the total amount collected, the State distributes 10% of the
receipts to Spokane County, with the remainder allocated on a per capita basis to the County
and cities within the County.
• Public Safety Sales Tax
Beginning in 2005, an additional 0.1% voter approved increase in sales tax was devoted to
public safety purposes. This 0.1% was approved by the voters again in August 2009. Of the
total amount collected, the State distributes 60% of the receipts to Spokane County, with the
remainder allocated on a per capita basis to the cities within the County.
• Gambling Tax
Gambling tax revenues must be spent primarily on law enforcement purposes pertaining to
gambling. Funds remaining after necessary expenditures for such enforcement purposes
may be used for any general government purpose. Gambling taxes are to be paid quarterly
to the City, no later than the last day of January, April, July and October. The City imposes a
tax on the following forms of gambling at the following rates: Bingo (5% gross, less prizes);
Raffles (5% gross, less prizes); Punchboards and Pull tabs (5% gross, less prizes);
Amusement Games (2% gross, less prizes); Card playing (6% gross).
• Leasehold Excise Tax
Taxes on property owned by state or local governments and leased to private parties (City's
share).
• Franchise Fees
Cable TV is the only franchise fee levied in the City at a rate of 5% of gross revenues. This
is a fee levied on private utilities for the right to use city streets, alleys, and other public
properties.
16
• State-Shared Revenues
State-shared revenues are received from liquor sales, marijuana revenues, and motor vehicle
excise taxes. These taxes are collected by the State of Washington and shared with local
governments based on population. State-shared revenues are distributed on either a monthly
or quarterly basis, although not all quarterly revenues are distributed in the same month of the
quarter. The 2017 population figure used in the 2018 Budget is 94,890 as reported by the
Office of Financial Management for Washington State on April 1, 2017. This figure is
important when determining distribution of State shared revenues on a per capita basis.
• Fines and Forfeitures / Public Safety
Fines and penalties are collected as a result of Municipal Court rulings, false alarm fees, and
other miscellaneous rule infractions. All court fines and penalties are shared with the State,
with the City, on average, retaining less than 50% of the amount collected.
• Community Development
Community Development revenues are largely composed of fees for building permits, plan
reviews, and right of way permits.
• Recreation Program Fees
The Parks and Recreation Department charges fees for selected recreation programs. These
fees offset direct costs related to providing the program.
• CenterPlace Fees
The Parks and Recreation Department charges fees for use of CenterPlace. Uses include
regional meetings, weddings, receptions and banquets. Rental rooms include classrooms,
the great room and dining rooms.
• Investment Interest
The City earns investment interest on sales tax money held by the State of Washington prior
to the distribution of the taxes to the City, as well as on City initiated investments.
Street Fund #101
• Motor Vehicle Fuel Excise Tax (gas tax)
The State of Washington collects a $0.494 per gallon motor vehicle fuel tax at the pump. Of
this amount, the State remits a portion of the tax back to cities on a per capita basis. For 2017
the Municipal Research and Services Center estimates the distribution back to cities will be
$21.76 per person. Based upon a City of Spokane Valley population of 94,890 (per the
Washington State Office of Financial Management on April 1, 2017) we anticipate the City will
collect$2,061,100 in 2018. RCW 47.30.050 specifies that 0.42% of this tax must be expended
for paths and trails activities and based upon the 2018 revenue estimate this computes to
$8,700. The balance of$2,052,400 will be credited to Fund #101 for street maintenance and
operations.
17
• Telephone Utility Tax
The City of Spokane Valley levied a 6% telephone utility tax via Ordinance #08-014 with
collections beginning in 2009. Telephone companies providing this service pay the tax to the
City monthly. Telephone tax has been estimated at $1.9 million for 2018.
Paths & Trails Fund #103
Cities are required to spend 0.42%of the motor vehicle fuel tax receipts on paths and trails (please
see the explanation for Street Fund #101) which we anticipate will be $8,700 in 2018. Because
the amount collected in any given year is relatively small, it is typical to accumulate State
distributions for several years until adequate dollars are available for a project.
Hotel / Motel Tax— Tourism Facilities Fund #104
The City imposes a 1.3% tax under RCW 67.28.181 on all charges made for the furnishing of
lodging at hotels, motels, and similar establishments (including bed and breakfasts and RV parks)
for a continuous period of less than one month. The revenues generated by this tax may only be
used for capital expenditures for acquiring, constructing, making improvements to or other related
capital expenditures for large sporting venues, or venues for tourism-related facilities. This tax is
estimated to generate $377,000 in 2018.
Hotel / Motel Tax Fund #105
The City imposes a 2% tax under RCW 67.28.180 on all charges made for the furnishing of
lodging at hotels, motels, and similar establishments (including bed and breakfasts and RV parks)
for a continuous period of less than one month. The tax is taken as a credit against the 6.5%
state sales tax, so that the total tax that a patron pays in retail sales tax and hotel/motel tax
combined is equal to the retail sales tax in the jurisdiction. The revenues generated by this tax
may be used solely for paying for tourism promotion and for the acquisition and/or operation of
tourism-related facilities. This tax is estimated to generate $580,000 in 2018.
Solid Waste Fund #106
Under the City's contract for solid waste transfer, transport and disposal services with Sunshine
Recyclers, Inc., Sunshine pays an annual contract administrative fee of$125,000 to the City. Also,
under the City's contract for solid waste collection services with Waste Management of
Washington, Inc., Waste Management pays an administrative fee of 1% of gross receipts. These
fees are used by the City to offset contract administrative costs and solid waste management
within the City, including solid waste public educational efforts.
PEG Fund #107
Under the City's cable franchise, the franchise grantee remits to the City as a capital contribution
in support of Public Education Government (PEG) capital requirements an amount equal to $0.35
per subscriber per month to be paid to the City on a quarterly basis for the life of the franchise.
Capital contributions collected under this agreement are allocated to PEG capital uses
exclusively. PEG capital uses include, in part, the set-up of equipment in the City Council
Chambers that allows Spokane Valley to broadcast Council meetings both live and through
subsequent reviews via digital recordings available on the City's website.
18
LTGO Debt Service Fund #204
This fund is used to account for the accumulation of resources for, and the payment of limited tax
general obligation (LTGO) bonds also referred to as councilmanic or non-voted bonds. When
LTGO bonds are issued the City irrevocably pledges the full faith, credit and resources necessary
to make timely payments of principal and interest, within constitutional and statutory limitations
pertaining to non-voted general obligations.
In 2003 the City issued $9,430,000 in limited tax general obligation (LTGO) bonds the proceeds
of which were used to finance both the construction of CenterPlace and road and street
improvements surrounding the facility. In 2014 the City refunded the LTGO bonds in order to take
advantage of lower interest rates which resulted in a reduction in subsequent annual bond
repayment (much like refinancing a home mortgage). At the completion of the bond refunding
there remained $7,035,000 of LTGO bonds. Of this total:
• $5,650,000 remained on the original debt used towards the construction of CenterPlace.
These bonds will be paid off in annual installments over the 20-year period ending December
1, 2033. Annual debt service payments on these bonds are provided by the Spokane Public
Facilities District. At January 1, 2018, the outstanding balance on this portion of the bond
issue will be $4,875,000.
• $1,385,000 remained on the original debt used towards the road and street improvements.
These bonds will be paid off in annual installments over the 10-year period ending December
1, 2023. Annual debt service payments on these bonds are provided by equal distributions
from the 1st and 2nd quarter percent real estate excise tax. At January 1, 2018, the outstanding
balance on this portion of the bond issue will be $865,000.
In 2016 the City issued $7,275,000 in LTGO bonds, the proceeds of which were used to finance
the construction of a new City Hall building along with $6.3 million of City cash that has been set
aside for this purpose. These bonds will be paid off in annual installments over the 30-year period
ending December 1, 2045. Annual debt service payments on these bonds are provided by
transfers in from the General Fund. At January 1, 2018, the outstanding balance on the bond
issue will be $7,050,000.
REET 1 Capital Projects Fund #301
Under Washington State Law, RCW 82.46.010, the City is allowed to impose an excise tax on
each sale of real property at the rate of one-quarter of one percent of the selling price. The
revenue generated is used for financing capital projects as specified in the capital facilities plan
under the Growth Management Act.
REET 2 Capital Projects Fund #302
Under Washington State Law, RCW 82.46.010, the City is allowed to impose an additional excise
tax on each sale of real property at the rate of one-quarter of one percent of the selling price. The
revenue generated is used for financing public works capital projects as specified in the capital
facilities plan under the Growth Management Act.
Stormwater Management Fund #402
A stormwater fee is imposed upon every developed parcel within the City, which is an annual
charge of$21 for each single family unit and $21 per 3,160 square feet of impervious surface for
all other properties. These charges are uniform for the same class of customers and service
facilities. These fees are estimated to generate $1,870,000 in 2018.
19
Aquifer Protection Area (APA) Fund #403
These are voter approved fees, the proceeds of which are applied to aquifer protection related
capital construction projects. Fees are collected by Spokane County and remitted to the City
twice each year. These fees are estimated to generate $460,000 in 2018. Fees include:
• An annual fee of $15 per household for the withdrawal of water from properties within the
APA.
• An annual fee of$15 per household for on-site sewage disposal by properties within the APA.
• For commercial properties an annual fee ranging from $15 to $960 depending upon water
meter size.
Interfund Transfers
Many funds receive a portion of their revenues from other funds in the form of an interfund
transfer. These transfers typically represent payments for either services rendered by one fund
for another or a concentration of revenues for a specific project or purpose. The following
interfund transfers are planned for 2018:
out:
001 I 101 I 105 I 106 I 301 I 302 I 312 I 313 I 402 Total In
001 0 39,700 30,000 40,425 0 0 0 0 13,400 123,525
204 399,350 0 0 0 82,000 82,000 0 0 0 563,350
303 0 0 0 0 1,048,852 1,003,544 115,000 0 0 2,167,396
309 560,000 0 0 0 0 0 324,100 0 0 884,100
In:
311 962,700 67,342 0 0 685,329 685,329 0 0 0 2,400,700
312 1,000,000 0 0 0 0 0 0 74,960 0 1,074,960
501 36,600 0 0 0 0 0 0 0 0 36,600
502 370,000 0 0 0 0 0 0 0 0 370,000
7,620,631 Total in
Total Out 3,328,650 107,042 30,000 40,425 1,816,181 1,770,873 439,100 74,960 13,400 7,620,631 Total out
0
#001 - General Fund is budgeted to transfer out $3,328,650 including:
• $399,350 to Fund #204 - LTGO Debt Service Fund for bond payments on the 2016 LTGO
Bonds for the City Hall construction.
• $560,000 to Fund #309 - Park Capital Projects Fund for park related projects, including
$200,000 for phase 1 of creating an outdoor venue at CenterPlace and $200,000 for a
pathway and lighting at Browns Park.
• $962,700 to Fund #311 - Pavement Preservation Fund for pavement preservation projects.
• $1,000,000 to Fund #312 - Capital Reserve Fund for various future capital projects.
• $36,600 to Fund #501 - Equipment Rental and Replacement Fund to fund a CenterPlace
kitchen equipment replacement reserve.
• $370,000 to Fund#502-Risk Management Fund for the 2018 property and liability insurance
premium.
#101 - Street Fund is budgeted to transfer out $107,042 including:
• $39,700 to Fund #001 - General Fund to cover administrative costs.
• $67,342 to Fund #311 - Pavement Preservation Fund for pavement preservation projects.
#105 - Hotel / Motel Tax Fund is budgeted to transfer $30,000 to Fund #001 - General Fund for
the purpose of financing advertising at CenterPlace.
20
#106 — Solid Waste Fund is budgeted to transfer $40,425 to Fund #001 under a 5-year plan to
reimburse the General Fund for expenditures made during 2013 and 2014 for the solid waste
program.
#301 — REET 1 Capital Projects Fund is budgeted to transfer out $1,816,181 including:
• $82,000 to Fund #204— LTGO Debt Service Fund to pay a portion of the annual payment on
the 2014 LTGO bonds.
• $1,048,852 to Fund #303 — Street Capital Projects Fund that will be applied towards grant
matches for street construction projects.
• $685,329 to Fund #311 — Pavement Preservation Fund for pavement preservation projects.
#302 — REET 2 Capital Projects Fund is budgeted to transfer out $1,770,873 including:
• $82,000 to Fund #204— LTGO Debt Service Fund to pay a portion of the annual payment on
the 2014 LTGO bonds.
• $1,003,544 to Fund #303 — Street Capital Projects Fund that will be applied towards grant
matches for street construction projects.
• $685,329 to Fund #311 — Pavement Preservation Fund for pavement preservation projects.
#312 — Capital Reserve Fund is budgeted to transfer out $439,100 including:
• $115,000 to Fund#303—Street Capital Projects Fund that will be applied towards City funded
street construction projects.
• $324,050 to Fund#309—Parks Capital Projects Fund that will be applied towards the Sullivan
to Corbin and Evergreen to Sullivan segments of the Appleway Trail.
#313 — City Hall Construction Fund is budgeted to transfer $74,960 to Fund #312 — Capital
Reserve Fund representing accumulated interest earnings on City funds that were not used on
construction of the new City Hall building. Proceeds from the 2016 LTGO Bonds and accumulated
interest on those proceeds was used prior to using City funds for construction.
#402 — Stormwater Fund is budgeted to transfer $13,400 to Fund #001 — General Fund to cover
administrative costs.
SIGNIFICANT ASSUMPTIONS IN THE 2018 BUDGET
Budget Summary for All Funds
• Based upon funding levels anticipated in the 2018 budget, City staff will strive to maintain
adequate levels of service.
• Appropriations for all City Funds will total $77.4 million including $21.5 million in capital
expenditures, comprised in-part of:
o $11.2 million in Fund #303 Street Capital Projects.
o $2.4 million in Fund #309 Park Capital Projects.
o $4.0 million in Fund #311 Pavement Preservation projects.
o $2.9 million in Fund #314 Railroad Grade Separation Projects.
o $400,000 in Fund #402 Stormwater Management projects.
o $400,000 in Fund #403 Aquifer Protection Area projects.
• To partially offset the $21.5 million in capital costs, we anticipate $15.2 million in grant
revenues which results in 70.41% of capital expenditures being covered with State and
Federal money.
• Budgets will be adopted across 24 separate funds.
21
• The full time equivalent employee (FTE) count will be 89.25 employees compared to 88.4 in
the prior year as a result the reduction of 0.65 with the City's reorganization in April 2017, an
increase of 0.50 for the addition of a part-time attorney position, and an increase of 1 due to
one limited term position being converted to regular full time in the Capital Projects Fund #303.
o See the City Manager's budget message for further details on FTE count for the City.
• The 2018 Budget reflects the fourth consecutive year the City will set aside City monies in
an amount equivalent to 6% of General Fund recurring expenditures for pavement
preservation in Fund #311 — Pavement Preservation. This 6% equals $2,400,700.
• Positions and salary ranges are based on the City's compensation and classification plan.
• Payroll tax and benefit amounts are based on staff benefit plans.
• Contract costs for public safety, park maintenance, aquatics and street maintenance are
based on estimates by City staff.
• The City is setting money aside in Fund #501 — Equipment Rental and Replacement for the
eventual replacement of its vehicles as well as a reserve to replace equipment in the kitchen
at CenterPlace.
2018 General Fund Revenues
• Total recurring 2018 revenues are estimated at $42,982,600 as compared to $41,462,500 in
2017. This is an increase of$1,520,100 or 3.67%.
• The two largest sources of revenue continue to be Sales Tax and Property Tax which are
collectively estimated to account for 82.26% of 2018 General Fund recurring revenues.
• The 2018 general sales tax estimate (excluding criminal justice and public safety sales
taxes) is reflective of 2017 receipts to date and are currently estimated at $20.9 million
which reflects an increase of$1,029,800 or 5.19% over the 2017 estimate.
• The Property Tax levy does not include the potential annual increase allowed by Initiative
#747 which was approved by the voters in November 2001 through their approval of
Initiative #747 and the subsequent action by the State Legislature in November 2007.
o The 2018 levy is estimated at $11,771,100.
o The levy assumes we start with the 2017 levy of$11,646,122, forgo the potential annual
increase allowed by State law, and finally add taxes related to new construction which
we estimate to be $125,000.
• Franchise fees and business registrations are primarily based on projected receipts in 2017.
• State shared revenues are based upon a combination of historical collections including 2017
collections through July, and per capita distribution figures reported by the Municipal
Research and Services Center.
• Fines and forfeitures are estimated by Spokane Valley and based on historical collections.
• Building permit and land use fees are estimated by Spokane Valley and based on historic
collections.
2018 General Fund Expenditures
• Total 2018 recurring expenditures are budgeted at $40,891,379 as compared to
$40,163,702 in 2017. This is an increase of$727,677 or 1.81%.
• The City commitment of 6% of recurring General Fund expenditures to pavement
preservation equals $2,400,700 and is computed by multiplying total recurring expenditures
prior to adding the pavement preservation element ($2,400,700 / $40,891,379 = 6%). The
$2,400,700 that is transferred to Pavement Preservation Fund #311 is comprised of the
following:
o $962,700 from General Fund #001
o $67,342 from Street Fund #101
22
o $685,329 from REET 1 Capital Projects Fund #301
o $685,329 from REET 2 Capital Projects Fund #302
• 2018 Nonrecurring expenditures total $1,734,509 and include:
o $115,000 for Information Technology expenditures including:
■ $60,000 for upgrades to networking equipment that is reaching storage capacity
■ $50,000 for upgrades to the audio/visual equipment in the Auditorium at CenterPlace
■ $5,000 for capital software licenses
o $4,809 for furniture for a part-time attorney
o $100,000 for a full facility generator at the police precinct
o $11,700 for Q-Alert software to handle citizen requests and concerns
o $50,000 for replacement of flooring in the Great Room and Dining Room at CenterPlace
o $3,000 to reseal two of the bathroom floors at CenterPlace
o $200,000 transfer out to the Parks Capital Projects Fund #309 to complete the first phase
of upgrades at CenterPlace to create an outdoor venue for events
o $200,000 transfer out to the Parks Capital Projects Fund #309 to add a perimeter pathway
and lighting to Browns Park
o $1,000,000 transfer out to the Capital Reserve Fund #312 for miscellaneous future capital
projects
o $50,000 for retail recruitment services
General Fund Revenues Over (Under) Expenditures and Fund Balance
• 2018 recurring revenues are anticipated to exceed recurring expenditures by $2,091,221.
• Total 2018 revenues are anticipated to exceed total expenditures by $397,137.
• The total unrestricted General Fund ending fund balance is anticipated to be $25,627,053 at
the end of 2018 which is 62.67% of total recurring expenditures of$40,891,379. Our goal is
to maintain an ending fund balance of at least 50.0%.
Highlights of Other Funds
Revenues
• Motor vehicle fuel tax (MVFT) revenue that is collected by the State and remitted to the City
is estimated to be $2,061,100 according to per capita estimates provided by the Municipal
Research and Services Center. Of this amount, $2,052,400 will be credited to the Street
O&M Fund and 0.42% or $8,700 to the Paths and Trails Fund.
• Telephone taxes that are remitted to the City and support Street Fund operations and
maintenance are anticipated at $1,900,000.
• Real estate excise tax (REET) revenue is computed by the City and is primarily used to
match grant funded street projects as well as pay a portion of the annual payment on the
2014 general obligation bonds. In 2018 we estimate these revenues to be $800,000 per
each 1/4% for a total of$1,600,000.
• Hotel/Motel tax revenues are computed by the City and are dedicated to the promotion of
visitors and tourism. In 2018 we estimate the tax will generate $957,000, which includes
$580,000 in Fund #105 Hotel / Motel Tax Fund from the 2% tax and $377,000 in Fund #104
Hotel / Motel Tax—Tourism Facilities Fund from the 1.3% tax that was effective as of July 1,
2015.
• The Stormwater Management Fee is based on an equivalent residential unit (ERU) that is
equal to 3,160 square feet of impervious surface that is billed at a rate of$21 per single
family residence and $21 per ERU for commercial properties (an ERU for a commercial
property is computed as total square feet of impervious surface divided by 3,160). In 2018
we estimate this will fee will generate $1,870,000.
23
• The Aquifer Protection Area Fund is expected to generate $460,000 in fees that are
collected on the City's behalf by Spokane County and remitted in two installments during the
year.
• Grant revenues that will be applied to a variety of construction projects are estimated at
$15,169,803 in 2018. By fund we anticipate grant revenues as follows:
o Fund #303— Street Capital Projects - $8,919,182
o Fund #309 — Parks Capital Projects - $1,693,200
o Fund #311 — Pavement Preservation - $2,572,500
o Fund #314 — Railroad Grade Separation Projects Fund - $1,919,921
o Fund #402 — Stormwater Fund - $65,000
Expenditures
• Fund #101 — Street Fund appropriations include:
o a $67,342 transfer to Pavement Preservation Fund #311 for pavement preservation
projects
o $15,000 for battery backups for intersections
• Fund #301 — REET 1 Capital Projects Fund includes a $1,816,181 appropriation to cover:
o a $82,000 transfer to LTGO Bond Debt Service Fund #204 to pay one-half of the City's
annual repayment of the 2014 LTGO Bonds.
o a $1,048,852 transfer to Street Capital Projects Fund #303 to partially offset the cost of
street construction / reconstruction projects.
o a $685,329 transfer to Pavement Preservation Fund #311 for pavement preservation
projects
• Fund #302 — REET 2 Capital Projects Fund includes a $1,770,873 appropriation to cover:
o a $82,000 transfer to LTGO Bond Debt Service Fund #204 to pay one-half of the City's
annual repayment of the 2014 LTGO Bonds.
o a $1,003,544 transfer to Street Capital Projects Fund #303 to partially offset the cost of
street construction / reconstruction projects.
o a $685,329 transfer to Pavement Preservation Fund #311 for pavement preservation
projects
• Fund #303 — Street Capital Projects Fund includes an appropriation of$11,151,790 for a
variety of street construction projects. Included in the projects are the Mission Ave.
improvements project for which we are appropriating $3,625,716 in 2018 and the PCC
intersection at Broadway and Argonne/Mullan for which we are appropriating $2,250,000 in
2018.
• Fund #309— Parks Capital Projects includes a $2,441,300 appropriation to cover a variety
of City park improvements that will be financed through a combination of a $560,000
transfer from the General Fund #001, a $324,100 transfer in from the Capital Reserve Fund
#312, and $1,693,200 in grant proceeds.
• Fund #311 — Pavement Preservation includes $4,000,000 of pavement preservation projects
that will be financed through transfers from other City funds as outlined above under the
heading of General Fund Recurring Expenditures.
24
• Fund #312 — Capital Reserve includes $115,000 in transfers to Fund #303— Street Capital
Projects that will be applied towards the removal and reconstruction of Euclid Ave. from
Flora to Barker in the amount of$5,000 and towards the installation of bus stops and
crosswalks on Indiana Avenue in the amount of$110,000. It also includes $324,100 in
transfers to Fund #309— Parks Capital Projects that will be applied toward the Sullivan to
Corbin and Evergreen to Sullivan segments of the Appleway trail.
• Fund #314— Railroad Grade Separation Projects includes appropriations in the amount of
$2,919,921 which consists of$1,919,921 towards the design of the Barker Road Grade
Separation project and $1,000,000 towards the design of the Pines Road Grade Separation
project.
• Fund #402 — Stormwater Fund includes $525,000 for nonrecurring expenditures including:
o $450,000 for various capital projects
o $75,000 for the studies related to the City's Stormwater permit and the watershed
• Fund #403—Aquifer Protection Area Fund includes a $400,000 appropriation various capital
projects.
25
SCITY OF
p
o ane
..•••* VValley ®
This page left intentionally blank.
26
CITY OF SPOKANE VALLEY,WA
2018 Budget Summary
Estimated Estimated
Beginning Ending
Fund Fund Total Fund
Annual Appropriation Funds No. Balance Revenues Sources Appropriations Balance
General Fund 001 25,229,916 43,023,025 68,252,941 42,625,888 25,627,053
Street Fund 101 862,428 4,172,200 5,034,628 4,602,291 432,337
Paths&Trails Fund 103 45,984 8,700 54,684 0 54,684
Hotel/Motel Tax-Tourism Facilities Fund 104 1,198,232 378,500 1,576,732 0 1,576,732
Hotel/Motel Tax Fund 105 166,290 581,000 747,290 602,000 145,290
Solid Waste 106 79,122 225,000 304,122 225,000 79,122
PEG Fund 107 57,841 79,000 136,841 71,200 65,641
CenterPlace Operating Reserve Fund 120 300,000 0 300,000 0 300,000
Service Level Stabilization Fund 121 5,505,325 0 5,505,325 0 5,505,325
Winter Weather Reserve Fund 122 501,435 3,500 504,935 500,000 4,935
LTGO Bond Debt Service Fund 204 78,333 977,400 1,055,733 977,400 78,333
REET 1 Capital Projects Fund 301 1,497,101 807,500 2,304,601 1,816,181 488,420
REET 2 Capital Projects Fund 302 1,365,041 808,000 2,173,041 1,770,873 402,168
Street Capital Projects 303 75,566 11,151,790 11,227,356 11,151,790 75,566
Park Capital Projects Fund 309 144,714 2,577,300 2,722,014 2,441,300 280,714
Civic Facilities Capital Projects Fund 310 842,159 5,900 848,059 0 848,059
Pavement Preservation Fund 311 2,585,864 4,973,200 7,559,064 4,058,600 3,500,464
Capital Reserve Fund 312 4,033,559 1,090,960 5,124,519 439,100 4,685,419
City Hall Construction Fund 313 74,960 0 74,960 74,960 0
Railroad Grade Separation Projects Fund 314 1,050,000 1,919,921 2,969,921 2,919,921 50,000
45,693,870 72,782,896 118,476,766 74,276,504 44,200,262
Estimated Estimated
Beginning Ending
Fund Working Total Working
Working Capital Funds No. Capital Revenues Sources Appropriations Capital
Stormwater Management Fund 402 1,369,944 1,942,500 3,312,444 2,299,089 1,013,355
Aquifer Protection Area Fund 403 880,725 460,000 1,340,725 400,000 940,725
Equipment Rental&Replacement Fund 501 1,088,180 182,529 1,270,709 20,000 1,250,709
Risk Management Fund 502 233,687 370,000 603,687 370,000 233,687
3,572,536 2,955,029 6,527,565 3,089,089 3,438,476
Total of all Funds 49,266,406 75,737,925 125,004,331 77,365,593 47,638,738
27
CITY OF SPOKANE VALLEY,WA 10/10/2017
2018 Budget
2017 2018 Difference Between
As As Proposed 2017 and 2018
Adopted Amendment Amended Budget $
#001 -GENERAL FUND
RECURRING ACTIVITY
Revenues
Property Tax 11,614,500 0 11,614,500 11,771,100 156,600 1.35%
Sales Tax 19,852,100 0 19,852,100 20,881,900 1,029,800 5.19%
Sales Tax-Public Safety 919,000 0 919,000 967,800 48,800 5.31%
Sales Tax-Criminal Justice 1,669,000 0 1,669,000 1,738,000 69,000 4.13%
Gambling Tax and Leasehold Excise Tax 341,500 0 341,500 381,000 39,500 11.57%
Franchise Fees/Business Registration 1,200,000 0 1,200,000 1,210,000 10,000 0.83%
State Shared Revenues 2,104,600 0 2,104,600 2,109,600 5,000 0.24%
Fines and Forfeitures/Public Safety 1,361,000 0 1,361,000 1,319,900 (41,100) (3.02%)
Community and Public Works 0 0 0 1,684,100 1,684,100 0.00%
Community Development 1,449,300 0 1,449,300 0 (1,449,300) (100.00%)
Recreation Program Revenues 640,900 0 640,900 633,300 (7,600) (1.19%)
Miscellaneous Department Revenue 94,000 0 94,000 1,000 (93,000) (98.94%)
Miscellaneous&Investment Interest 133,500 0 133,500 201,800 68,300 51.16%
Transfers in-#101 (street admin) 39,700 0 39,700 39,700 0 0.00%
Transfers in-#105(h/m tax-CP advertising) 30,000 0 30,000 30,000 0 0.00%
Transfers in-#402(storm admin) 13,400 0 13,400 13,400 0 0.00%
Total Recurring Revenues 41,462,500 0 41,462,500 42,982,600 1,520,100 3.67%
Expenditures
City Council 542,872 0 542,872 548,494 5,622 1.04%
City Manager 724,435 0 724,435 956,245 231,810 32.00%
City Attorney 509,694 6,300 515,994 594,752 78,758 15.26%
Public Safety 24,950,372 0 24,950,372 25,464,251 513,879 2.06%
Deputy City Manager 750,277 2,000 752,277 450,663 (301,614) (40.09%)
Finance/IT 1,282,460 0 1,282,460 1,339,064 56,604 4.41%
Human Resources 262,417 0 262,417 275,387 12,970 4.94%
Public Works 981,932 (60,300) 921,632 0 (921,632) (100.00%)
City Hall Operations and Maintenance 303,918 0 303,918 306,043 2,125 0.70%
Community&Public Works-Engineering 0 0 0 1,572,947 1,572,947 0.00%
Community&Public Works-Economic Develol 0 0 0 970,642 970,642 0.00%
Community&Public Works-Building&Plannin 0 0 0 2,265,677 2,265,677 0.00%
Community&Economic Dvlpmnt-Admin 282,962 (54,500) 228,462 0 (228,462) (100.00%)
Community&Economic Dvlpmnt-Econ Dev 683,632 9,200 692,832 0 (692,832) (100.00%)
Community&Economic Dvlpmnt-Dev Svc 1,418,984 14,400 1,433,384 0 (1,433,384) (100.00%)
Community&Economic Dvlpmnt-Building 1,390,834 90,900 1,481,734 0 (1,481,734) (100.00%)
Parks&Rec-Administration 288,964 7,800 296,764 301,083 4,319 1.46%
Parks&Rec-Maintenance 861,350 0 861,350 893,700 32,350 3.76%
Parks&Rec-Recreation 235,995 10,300 246,295 260,574 14,279 5.80%
Parks&Rec-Aquatics 457,350 40,000 497,350 492,900 (4,450) (0.89%)
Parks&Rec-Senior Center 95,916 0 95,916 98,229 2,313 2.41%
Parks&Rec-CenterPlace 891,458 10,500 901,958 910,468 8,510 0.94%
General Government 1,240,850 0 1,240,850 1,261,610 20,760 1.67%
Transfers out-#204(2016 LTGO debt service) 397,350 33,280 430,630 399,350 (31,280) (7.26%)
Transfers out-#309(park capital projects) 160,000 0 160,000 160,000 0 0.00%
Transfers out-#311 (pavement preservation) 953,200 0 953,200 962,700 9,500 1.00%
Transfers out-#501 (CenterPlace kitchen reserve) 36,600 0 36,600 36,600 0 0.00%
Transfers out-#502(insurance premium) 350,000 0 350,000 370,000 20,000 5.71%
Total Recurring Expenditures 40,053,822 109,880 40,163,702 40,891,379 727,677 1.81%
Recurring Revenues Over(Under)
Recurring Expenditures 1,408,678 (109,880) 1,298,798 2,091,221
28
CITY OF SPOKANE VALLEY,WA 10/10/2017
2018 Budget
2017 2018 Difference Between
As As Proposed 2017 and 2018
Adopted Amendment Amended Budget $
#001 -GENERAL FUND-continued
NONRECURRING ACTIVITY
Revenues
Grant Proceeds-Dept of Commerce 0 114,200 114,200 0 (114,200) (100.00%)
Transfers in-#106 (solid waste repayment) 40,425 0 40,425 40,425 0 0.00%
Transfers in-#310(lease in excess of debt service, 490,500 8,000 498,500 0 (498,500) (100.00%)
Transfers in-#501 (networking equipment) 77,000 77,000 0 (77,000) (100.00%)
Miscellaneous(donation) 0 35,000 35,000 0 (35,000) (100.00%)
Total Nonrecurring Revenues 530,925 234,200 765,125 40,425 (724,700) (94.72%)
Expenditures
General Government-IT capital replacements 100,000 77,000 177,000 115,000 (62,000) (35.03%)
City Attorney(part-time attorney furniture) 0 0 0 4,809 4,809 0.00%
Public Safety(full facility generator) 0 0 0 100,000 100,000 0.00%
Deputy City Manager(Q-Alert software) 0 0 0 11,700 11,700 0.00%
Parks&Rec(Flooring in Great Room&Dining Roon 0 0 0 50,000 50,000 0.00%
Parks&Rec(CP reseal two restroom floors) 0 0 0 3,000 3,000 0.00%
Transfers out-#309(CP outdoor venue Phase 1) 0 0 0 200,000 200,000 0.00%
Transfers out-#309(Browns Park lighting&path) 0 0 0 200,000 200,000 0.00%
Transfers out-#312(misc capital projects) 0 0 0 1,000,000 1,000,000 0.00%
Economic Development(retail recruitment) 50,000 0 50,000 50,000 0 0.00%
City Hall lease payment(2017 final year) 513,100 0 513,100 0 (513,100) (100.00%)
Economic Development(NE industrial PAO) 0 114,200 114,200 0 (114,200) (100.00%)
Parks&Rec(pool drain pipe&gutter line repairs) 12,000 0 12,000 0 (12,000) (100.00%)
Parks&Rec(replace Great Room audio/visual) 345,000 0 345,000 0 (345,000) (100.00%)
Parks&Rec(replace carpet at CenterPlace) 24,750 0 24,750 0 (24,750) (100.00%)
Parks&Rec(Browns Park water hookup) 0 10,000 10,000 0 (10,000) (100.00%)
Parks&Rec(Browns Park electrical hookup) 0 20,000 20,000 0 (20,000) (100.00%)
Parks&Rec(benches,shade structures,etc.) 0 35,000 35,000 0 (35,000) (100.00%)
Police Department-CAD/RMS 145,000 0 145,000 0 (145,000) (100.00%)
Transfers out-#122(replenish reserve) 0 258,000 258,000 0 (258,000) (100.00%)
Transfers out-#312('15 fund bal>50%) 0 3,003,929 3,003,929 0 (3,003,929) (100.00%)
Transfers out-#314(Pines underpass design) 1,200,000 0 1,200,000 0 (1,200,000) (100.00%)
Total Nonrecurring Expenditures 2,389,850 3,518,129 5,907,979 1,734,509 (4,173,470) (70.64%)
Nonrecurring Revenues Over(Under)
Nonrecurring Expenditures (1,858,925) (3,283,929) (5,142,854) (1,694,084)
Excess(Deficit)of Total Revenues
Over(Under)Total Expenditures (450,247) (3,393,809) (3,844,056) 397,137
Beginning unrestricted fund balance 29,073,972 29,073,972 25,229,916
Ending unrestricted fund balance 28,623,725 25,229,916 25,627,053
Fund balance as a percent of recurring expenditures 71.46% 62.82% 62.67%
General Fund Summary
Total revenues 41,993,425 234,200 42,227,625 43,023,025
Total expenditures 42,443,672 3,628,009 46,071,681 42,625,888
Excess(Deficit)of Total Revenues
Over(Under) Total Expenditures (450,247) (3,393,809) (3,844,056) 397,137
Beginning unrestricted fund balance 29,073,972 29,073,972 25,229,916
Ending unrestricted fund balance 28,623,725 25,229,916 25,627,053
29
CITY OF SPOKANE VALLEY,WA 10/10/2017
2018 Budget
2017 2018 Difference Between
As As Proposed 2017 and 2018
Adopted Amendment Amended Budget $
SPECIAL REVENUE FUNDS
#101 -STREET FUND
RECURRING ACTIVITY
Revenues
Utility Tax 2,200,000 (200,000) 2,000,000 1,900,000 (100,000) (5.00%)
Motor Vehicle Fuel(Gas)Tax 2,040,300 0 2,040,300 2,052,400 12,100 0.59%
Multimodal Transportation Revenue 98,868 0 98,868 133,800 34,932 35.33%
Right-of-Way Maintenance Fee 50,000 0 50,000 70,000 20,000 40.00%
Investment Interest 4,000 0 4,000 6,000 2,000 50.00%
Miscellaneous 10,000 0 10,000 10,000 0 0.00%
Total Recurring Revenues 4,403,168 (200,000) 4,203,168 4,172,200 (30,968) (0.74%)
end
Expitures
Wages/Benefits/Payroll Taxes 746,872 8,000 754,872 771,019 16,147 2.14%
Supplies 105,000 0 105,000 112,500 7,500 7.14%
Services&Charges 2,168,151 0 2,168,151 2,141,751 (26,400) (1.22%)
Snow Operations 468,000 0 468,000 504,800 36,800 7.86%
Intergovernmental Payments 795,000 0 795,000 851,000 56,000 7.04%
Vehicle rentals-#501 (non-plow vehicle rental) 23,250 0 23,250 21,250 (2,000) (8.60%)
Vehicle rentals-#501 (plow replace.) 77,929 0 77,929 77,929 0 0.00%
Transfers out-#001 39,700 0 39,700 39,700 0 0.00%
Transfers out-#311 (pavement preservation) 67,342 0 67,342 67,342 0 0.00%
Signal Detection Replacement Program 40,000 0 40,000 0 (40,000) (100.00%)
Traffic Signal Replacement Program 200,000 (200,000) 0 0 0 0.00%
Total Recurring Expenditures 4,731,244 (192,000) 4,539,244 4,587,291 48,047 1.06%
Recurring Revenues Over(Under)
Recurring Expenditures (328,076) (8,000) (336,076) (415,091)
NONRECURRING ACTIVITY
Revenues
Miscellaneous 0 0 0 0 0 0.00%
Total Nonrecurring Revenues 0 0 0 0 0 0.00%
end
Expitures
Durable striping at Trent&Argonne 75,000 0 75,000 0 (75,000) (100.00%)
Spare traffic signal equipment 30,000 0 30,000 0 (30,000) (100.00%)
Battery backups for intersections 15,000 0 15,000 15,000 0 0.00%
Total Nonrecurring Expenditures 120,000 0 120,000 15,000 (105,000) (87.50%)
Nonrecurring Revenues Over(Under)
Nonrecurring Expenditures (120,000) 0 (120,000) (15,000)
Excess(Deficit)of Total Revenues
Over(Under)Total Expenditures (448,076) (8,000) (456,076) (430,091)
Beginning fund balance 1,318,504 1,318,504 862,428
Ending fund balance 870,428 862,428 432,337
Street Fund Summary
Total revenues 4,403,168 (200,000) 4,203,168 4,172,200
Total expenditures 4,851,244 (192,000) 4,659,244 4,602,291
Excess(Deficit)of Total Revenues
Over(Under) Total Expenditures (448,076) (8,000) (456,076) (430,091)
Beginning unrestricted fund balance 1,318,504 1,318,504 862,428
Ending unrestricted fund balance 870,428 862,428 432,337
30
CITY OF SPOKANE VALLEY,WA 10/10/2017
2018 Budget
2017 2018 Difference Between
As As Proposed 2017 and 2018
Adopted Amendment Amended Budget $
SPECIAL REVENUE FUNDS-continued
#103-PATHS&TRAILS FUND
Revenues
Motor Vehicle Fuel(Gas)Tax 8,600 0 8,600 8,700 100 1.16%
Investment Interest 0 0 0 0 0 0.00%
Total revenues 8,600 0 8,600 8,700 100 1.16%
end
Expitures
Capital Outlay 0 0 0 0 0 0.00%
Total expenditures 0 0 0 0 0 0.00%
Revenues over(under)expenditures 8,600 8,600 8,700
Beginning fund balance 37,384 37,384 45,984
Ending fund balance 45,984 45,984 54,684
#104-HOTEL/MOTEL TAX-TOURISM FACILITIES FUND
Revenues
Hotel/Motel Tax 377,000 0 377,000 377,000 0 0.00%
Investment Interest 0 0 0 1,500 1,500 0.00%
Transfers in-#105 0 250,000 250,000 0 (250,000) (100.00%)
Total revenues 377,000 250,000 627,000 378,500 (248,500) (39.63%)
Expenditures
Capital Outlay 0 0 0 0 0 0.00%
Total expenditures 0 0 0 0 0 0.00%
Revenues over(under)expenditures 377,000 627,000 378,500
Beginning fund balance 571,232 571,232 1,198,232
Ending fund balance 948,232 1,198,232 1,576,732
#105-HOTEL/MOTEL TAX FUND
Revenues
Hotel/Motel Tax 580,000 0 580,000 580,000 0 0.00%
Investment Interest 500 0 500 1,000 500 100.00%
Total revenues 580,500 0 580,500 581,000 500 0.09%
end
Expitures
Transfers out-#001 30,000 0 30,000 30,000 0 0.00%
Transfers out-#104 0 250,000 250,000 0 (250,000) (100.00%)
Tourism Promotion 604,000 (250,000) 354,000 572,000 218,000 61.58%
Total expenditures 634,000 0 634,000 602,000 (32,000) (5.05%)
Revenues over(under)expenditures (53,500) (53,500) (21,000)
Beginning fund balance 219,790 219,790 166,290
Ending fund balance 166,290 166,290 145,290
#106-SOLID WASTE FUND
Revenues
Sunshine administrative fee 125,000 0 125,000 225,000 100,000 80.00%
Grant Proceeds 26,800 0 26,800 0 (26,800) (100.00%)
Total revenues 151,800 0 151,800 225,000 73,200 48.22%
Expenditures
Education&Contract Administration 111,375 0 111,375 184,575 73,200 65.72%
Transfers out-#001 40,425 0 40,425 40,425 0 0.00%
Total expenditures 151,800 0 151,800 225,000 73,200 48.22%
Revenues over(under)expenditures 0 0 0
Beginning fund balance 79,122 79,122 79,122
Ending fund balance 79,122 79,122 79,122
31
CITY OF SPOKANE VALLEY,WA 10/10/2017
2018 Budget
2017 2018 Difference Between
As As Proposed 2017 and 2018
Adopted Amendment Amended Budget $
SPECIAL REVENUE FUNDS-continued
#107-PEG FUND
Revenues
Comcast PEG contribution 80,000 0 80,000 79,000 (1,000) (1.25%)
Investment Interest 0 0 0 0 0 0.00%
Total revenues 80,000 0 80,000 79,000 (1,000) (1.25%)
end
Expitures
PEG Reimbursement-CMTV 0 0 0 40,200 40,200 0.00%
Capital Outlay 12,500 0 12,500 31,000 18,500 148.00%
New City Hall Council Chambers 250,000 0 250,000 0 (250,000) (100.00%)
Total expenditures 262,500 0 262,500 71,200 (191,300) (72.88%)
Revenues over(under)expenditures (182,500) (182,500) 7,800
Beginning fund balance 240,341 240,341 57,841
Ending fund balance 57,841 57,841 65,641
#120-CENTER PLACE OPERATING RESERVE FUND
Revenues
Investment Interest 0 0 0 0 0 0.00%
Miscellaneous 0 0 0 0 0 0.00%
Total revenues 0 0 0 0 0 0.00%
end
Expitures
Operations 0 0 0 0 0 0.00%
Total expenditures 0 0 0 0 0 0.00%
Revenues over(under)expenditures 0 0 0
Beginning fund balance 300,000 300,000 300,000
Ending fund balance 300,000 300,000 300,000
#121 -SERVICE LEVEL STABILIZATION RESERVE FUND
Revenues
Investment Interest 21,900 0 21,900 0 (21,900) (100.00%)
Miscellaneous 0 0 0 0 0 0.00%
Total revenues 21,900 0 21,900 0 (21,900) (100.00%)
end
Expitures
Operations 0 0 0 0 0 0.00%
Total expenditures 0 0 0 0 0 0.00%
Revenues over(under)expenditures 21,900 21,900 0
Beginning fund balance 5,483,425 5,483,425 5,505,325
Ending fund balance 5,505,325 5,505,325 5,505,325
#122-WINTER WEATHER RESERVE FUND
Revenues
Investment Interest 600 0 600 3,500 2,900 483.33%
Transfers in-#001 0 258,000 258,000 0 (258,000) (100.00%)
Subtotal revenues 600 258,000 258,600 3,500 (255,100) (98.65%)
Expenditures
Street maintenance expenditures 500,000 0 500,000 500,000 0 0.00%
Total expenditures 500,000 0 500,000 500,000 0 0.00%
Revenues over(under)expenditures (499,400) (241,400) (496,500)
Beginning fund balance 242,835 242,835 501,435
Ending fund balance (256,565) 1,435 4,935
32
CITY OF SPOKANE VALLEY,WA 10/10/2017
2018 Budget
2017 2018 Difference Between
As As Proposed 2017 and 2018
Adopted Amendment Amended Budget $
DEBT SERVICE FUNDS
#204-LTGO BOND DEBT SERVICE FUND
Revenues
Spokane Public Facilities District 379,750 0 379,750 414,050 34,300 9.03%
Transfers in-#001 397,350 33,280 430,630 399,350 (31,280) (7.26%)
Transfers in-#301 79,426 24,085 103,511 82,000 (21,511) (20.78%)
Transfers in-#302 79,425 24,085 103,510 82,000 (21,510) (20.78%)
Total revenues 935,951 81,450 1,017,401 977,400 (40,001) (3.93%)
end
Expitures
Debt Service Payments-CenterPlace 379,750 2,858 382,608 414,050 31,442 8.22%
Debt Service Payments-Roads 162,900 92 162,992 164,000 1,008 0.62%
2016 LTGO Bond Principal&Interest 397,350 167 397,517 399,350 1,833 0.46%
Total expenditures 940,000 3,117 943,117 977,400 34,283 3.64%
Revenues over(under)expenditures (4,049) 74,284 0
Beginning fund balance 4,049 4,049 78,333
Ending fund balance 0 78,333 78,333
33
CITY OF SPOKANE VALLEY,WA 10/10/2017
2018 Budget
2017 2018 Difference Between
As As Proposed 2017 and 2018
Adopted Amendment Amended Budget $
CAPITAL PROJECTS FUNDS
#301 -REET 1 CAPITAL PROJECTS FUND
Revenues
REET 1 -Taxes 800,000 200,000 1,000,000 800,000 (200,000) (20.00%)
Investment Interest 1,700 0 1,700 7,500 5,800 341.18%
Total revenues 801,700 200,000 1,001,700 807,500 (194,200) (19.39%)
end
Expitures
Transfers out-#204 79,426 24,085 103,511 82,000 (21,511) (20.78%)
Transfers out-#303 437,002 0 437,002 1,048,852 611,850 140.01%
Transfers out-#311 (pavement preservation) 660,479 0 660,479 685,329 24,850 3.76%
Transfers out-#314(Barker Grade Separation) 280,079 (230,079) 50,000 0 (50,000) (100.00%)
Total expenditures 1,456,986 (205,994) 1,250,992 1,816,181 565,189 45.18%
Revenues over(under)expenditures (655,286) (249,292) (1,008,681)
Beginning fund balance 1,746,393 1,746,393 1,497,101
Ending fund balance 1,091,107 1,497,101 488,420
#302-REET 2 CAPITAL PROJECTS FUND
Revenues
REET 2-Taxes 800,000 200,000 1,000,000 800,000 (200,000) (20.00%)
Investment Interest 1,700 0 1,700 8,000 6,300 370.59%
Total revenues 801,700 200,000 1,001,700 808,000 (193,700) (19.34%)
end
Expitures
Transfers out-#204 79,425 24,085 103,510 82,000 (21,510) (20.78%)
Transfers out-#303 1,173,230 0 1,173,230 1,003,544 (169,686) (14.46%)
Transfers out-#311 (pavement preservation) 660,479 0 660,479 685,329 24,850 3.76%
Total expenditures 1,913,134 24,085 1,937,219 1,770,873 (166,346) (8.59%)
Revenues over(under)expenditures (1,111,434) (935,519) (962,873)
Beginning fund balance 2,300,560 2,300,560 1,365,041
Ending fund balance 1,189,126 1,365,041 402,168
34
CITY OF SPOKANE VALLEY,WA 10/10/2017
2018 Budget
2017 2018 Difference Between
As As Proposed 2017 and 2018
Adopted Amendment Amended Budget $
CAPITAL PROJECTS FUNDS-continued
#303-STREET CAPITAL PROJECTS FUND
Revenues
Grant Proceeds 3,756,320 529,980 4,286,300 8,919,182 4,632,882 108.09%
Developer 40,097 930,869 970,966 65,212 (905,754) (93.28%)
Transfers in-#301 437,002 0 437,002 1,048,852 611,850 140.01%
Transfers in-#302 1,173,230 0 1,173,230 1,003,544 (169,686) (14.46%)
Transfers in-#312-Euclid Ave-Flora to Barker 1,750,000 23,671 1,773,671 5,000 (1,768,671) (99.72%)
Transfers in-#312-Sullivan RdWBridge 10,000 440,000 450,000 0 (450,000) (200.00%)
Transfers in-#312-8th&Carnahan Intersection 0 238,320 238,320 0 (238,320) (100.00%)
Transfers in-#312-Indiana bus stops&crosswalk 0 0 0 110,000 110,000 0.00%
Total revenues 7,166,649 2,162,840 9,329,489 11,151,790 1,822,301 19.53%
Expenditures
123 Mission Ave.-Flora to Barker 500,000 0 500,000 3,625,716 3,125,716 625.14%
141 Sullivan&Euclid PCC 2,150,000 0 2,150,000 0 (2,150,000) (100.00%)
142 Broadway @ Argonne/Mullan PCC intersection 0 0 0 2,250,000 2,250,000 0.00%
155 Sullivan Rd W Bridge Replacement 10,000 1,053,370 1,063,370 0 (1,063,370) (100.00%)
166 Pines Rd(SR27)&Grace Ave. Intersect Safety 333,224 0 333,224 402,710 69,486 20.85%
167 Citywide Safety Improvements(bike/ped) 5,000 0 5,000 0 (5,000) (100.00%)
201 ITS Infill Project Phase 1 300,000 0 300,000 378,172 78,172 26.06%
205 Sprague/Barker Intersections Improvement 40,097 0 40,097 35,700 (4,397) (10.97%)
207 Indiana&Evergreen Transit Access Imp 5,000 0 5,000 0 (5,000) (100.00%)
221 McDonald Rd Diet(16th to Mission) 5,000 0 5,000 1,000 (4,000) (80.00%)
222 Citywide Reflective Signal Backplates 36,000 0 36,000 17,000 (19,000) (52.78%)
258 32nd Ave Sidewalk-SR27 to Evergreen 0 0 0 407,870 407,870 0.00%
229 32nd Ave Preservation Project 2,500 0 2,500 0 (2,500) (100.00%)
234 Seth Woodward Elem Sidewalk Improvement 5,000 0 5,000 0 (5,000) (100.00%)
238 Mirabeau Pkway&Pines(SR-27)Traffic Signal 5,000 0 5,000 0 (5,000) (100.00%)
239 Bowdish Sidewalk 8th to 12th 471,342 0 471,342 5,000 (466,342) (98.94%)
247 8th&Carnahan Intersection Improvements 0 238,320 238,320 0 (238,320) (100.00%)
259 N.Sullivan Corridor ITS Project 110,486 0 110,486 808,723 698,237 631.97%
251 Euclid Ave.-Flora to Barker 1,750,000 871,150 2,621,150 5,000 (2,616,150) (99.81%)
250 9th Ave.Sidewalk 240,000 0 240,000 2,000 (238,000) (99.17%)
249 Sullivan/Wellesley Intersection 198,000 0 198,000 268,000 70,000 35.35%
263 Citywide Signal Backplates 0 0 0 24,526 24,526 0.00%
Wellesley Sidewalk Project 0 0 0 647,665 647,665 0.00%
Barker Road Widening 0 0 0 106,500 106,500 0.00%
8th Ave Sidewalk 0 0 0 458,958 458,958 0.00%
Mission Ave Sidewalk 0 0 0 60,250 60,250 0.00%
Coleman Sidewalk 0 0 0 25,000 25,000 0.00%
Argonne Reconstruction-Indiana to Montgom 0 0 0 512,000 512,000 0.00%
Indiana bus stops&crosswalks 0 0 0 110,000 110,000 0.00%
Contingency 1,000,000 0 1,000,000 1,000,000 0 0.00%
Total expenditures 7,166,649 2,162,840 9,329,489 11,151,790 1,822,301 19.53%
Revenues over(under)expenditures 0 0 0
Beginning fund balance 75,566 75,566 75,566
Ending fund balance 75,566 75,566 75,566
Note: Work performed for pavement preservation projects out of the Street Capital Projects Fund is for items such as sidewalk upgrades
that were bid with the pavement preservation work.
35
CITY OF SPOKANE VALLEY,WA 10/10/2017
2018 Budget
2017 2018 Difference Between
As As Proposed 2017 and 2018
Adopted Amendment Amended Budget $
CAPITAL PROJECTS FUNDS-continued
#309-PARK CAPITAL PROJECTS FUND
Revenues
Grant Proceeds 3,217,267 (1,354,000) 1,863,267 1,693,200 (170,067) (9.13%)
Transfers in-#001 160,000 0 160,000 560,000 400,000 250.00%
Transfers in-#312 561,915 (263,700) 298,215 324,100 25,885 8.68%
Investment Interest 800 0 800 0 (800) (100.00%)
Total revenues 3,939,982 (1,617,700) 2,322,282 2,577,300 255,018 10.98%
end
Expitures
227 Appleway Trail(Pines to Evergreen) 1,925,957 1,600 1,927,557 0 (1,927,557) (100.00%)
237 Appleway Trail(Sullivan to Corbin) 1,853,225 (1,617,000) 236,225 1,853,300 1,617,075 684.55%
Appleway Trail(Evergreen to Sullivan) 0 0 0 164,000 164,000 0.00%
242 Browns Park Splash Pad 0 500 500 0 (500) (100.00%)
261 Edgecliff Park Splash Pad 125,000 0 125,000 0 (125,000) (100.00%)
CenterPlace outdoor venue-Phase 1 0 0 0 200,000 200,000 0.00%
Browns Park lighting and pathway 0 0 0 200,000 200,000 0.00%
Park signs(Sullivan,Park Rd,Balfour) 0 0 0 24,000 24,000 0.00%
Total expenditures 3,904,182 (1,614,900) 2,289,282 2,441,300 152,018 6.64%
Revenues over(under)expenditures 35,800 33,000 136,000
Beginning fund balance 111,714 111,714 144,714
Ending fund balance 147,514 144,714 280,714
#310-CIVIC FACILITIES CAPITAL PROJECTS FUND
Revenues
Investment Interest 1,200 6,300 7,500 5,900 (1,600) (21.33%)
Total revenues 1,200 6,300 7,500 5,900 (1,600) (21.33%)
Expenditures
Transfers out-#001 490,500 8,000 498,500 0 (498,500) (100.00%)
Total expenditures 490,500 8,000 498,500 0 (498,500) (100.00%)
Revenues over(under)expenditures (489,300) (491,000) 5,900
Beginning fund balance 1,333,159 1,333,159 842,159
Ending fund balance 843,859 842,159 848,059
Note: The fund balance in#310 includes$839,285.10 paid by the Library District for 2.82 acres at the Balfour Park site. If the District
does not succeed in getting a voted bond approved by October 2017 then the City may repurchase this land at the original sale
price of$839,285.10.
#311 -PAVEMENT PRESERVATION
Revenues
Transfers in-#001 953,200 0 953,200 962,700 9,500 1.00%
Transfers in-#101 67,342 0 67,342 67,342 0 0.00%
Transfers in-#301 660,479 0 660,479 685,329 24,850 3.76%
Transfers in-#302 660,479 0 660,479 685,329 24,850 3.76%
Grant Proceeds 340,800 0 340,800 2,572,500 2,231,700 654.84%
Total revenues 2,682,300 0 2,682,300 4,973,200 2,290,900 85.41%
end
Expitures
Pavement preservation 3,000,000 0 3,000,000 4,008,600 1,008,600 33.62%
Pre-project GeoTech 50,000 0 50,000 50,000 0 0.00%
Total expenditures 3,050,000 0 3,050,000 4,058,600 1,008,600 33.07%
Revenues over(under)expenditures (367,700) (367,700) 914,600
Beginning fund balance 2,953,564 2,953,564 2,585,864
Ending fund balance 2,585,864 2,585,864 3,500,464
36
CITY OF SPOKANE VALLEY,WA 10/10/2017
2018 Budget
2017 2018 Difference Between
As As Proposed 2017 and 2018
Adopted Amendment Amended Budget $
CAPITAL PROJECTS FUNDS-continued
#312-CAPITAL RESERVE FUND
Revenues
Transfers in-#001 0 3,003,929 3,003,929 1,000,000 (2,003,929) (66.71%)
Transfers in-#313 0 0 0 74,960
Investment Interest 1,000 0 1,000 16,000 15,000 1500.00%
Total revenues 1,000 3,003,929 3,004,929 1,090,960 (1,913,969) (63.69%)
Expenditures
City Hall sculpture siting 0 38,526 38,526 0 (38,526) (100.00%)
Transfers out-#303(Sullivan Rd WBridge) 10,000 440,000 450,000 0 (450,000) (100.00%)
Transfers out-#303(Euclid Ave-Flora to Barker) 1,750,000 23,671 1,773,671 5,000 (1,768,671) (99.72%)
Transfers out-#303(8th&Carnahan Intersection) 0 238,320 238,320 0 (238,320) (100.00%)
Transfers out-#303(Indiana bus stops&crosswal 0 0 0 110,000 110,000 0.00%
Transfers out-#309(Appleway Trail-Pines-Evergi 260,005 0 260,005 0 (260,005) (100.00%)
Transfers out-#309(Appleway Trail-Sullivan-Cort 301,910 (263,700) 38,210 301,900 263,690 690.11%
Transfers out-#309(Appleway Trail-Evergreen-S 0 0 0 22,200 22,200 0.00%
Transfers out-#314(Pines Grade Separation) 0 483,000 483,000 0 (483,000) (100.00%)
Total expenditures 2,321,915 959,817 3,281,732 439,100 (2,842,632) (86.62%)
Revenues over(under)expenditures (2,320,915) (276,803) 651,860
Beginning fund balance 4,310,362 4,310,362 4,033,559
Ending fund balance 1,989,447 4,033,559 4,685,419
#313-CITY HALL CONSTRUCTION FUND
Revenues
Investment Interest 0 27,000 27,000 0 (27,000) (100.00%)
Total revenues 0 27,000 27,000 0 (27,000) (100.00%)
end
Expitures
Capital Outlay-City Hall 5,344,219 755,882 6,100,101 0 (6,100,101) (100.00%)
Transfers out-#312 0 0 0 74,960 74,960 0.00%
Total expenditures 5,344,219 755,882 6,100,101 74,960 (6,025,141) (98.77%)
Revenues over(under)expenditures (5,344,219) (6,073,101) (74,960)
Beginning fund balance 6,148,061 6,148,061 74,960
Ending fund balance 803,842 74,960 0
#314-RAILROAD GRADE SEPARATION PROJECTS FUND
Revenues
Grant Proceeds 489,921 (189,921) 300,000 1,919,921 1,619,921 539.97%
Transfers in-#001 (Pines underpass design) 1,200,000 0 1,200,000 0 (1,200,000) (100.00%)
Transfers in-#301 (Barker overpass design) 280,079 (230,079) 50,000 0 (50,000) (100.00%)
Transfers in-#312(Pines land acquisition) 0 483,000 483,000 0 (483,000) (100.00%)
Total revenues 1,970,000 63,000 2,033,000 1,919,921 (113,079) (5.56%)
end
Expitures
143 Barker BNSF Grade Separation 770,000 (470,000) 300,000 1,919,921 1,619,921 539.97%
223 Pines Rd Underpass 1,200,000 (517,000) 683,000 1,000,000 317,000 46.41%
Total expenditures 1,970,000 (987,000) 983,000 2,919,921 1,936,921 197.04%
Revenues over(under)expenditures 0 1,050,000 (1,000,000)
Beginning fund balance 0 0 1,050,000
Ending fund balance 0 1,050,000 50,000
37
CITY OF SPOKANE VALLEY,WA 10/10/2017
2018 Budget
2017 2018 Difference Between
As As Proposed 2017 and 2018
Adopted Amendment Amended Budget $
ENTERPRISE FUNDS
#402-STORM WATER FUND
RECURRING ACTIVITY
Revenues
Stormwater Management Fees 1,860,000 0 1,860,000 1,870,000 10,000 0.54%
Investment Interest 2,500 0 2,500 7,500 5,000 200.00%
Total Recurring Revenues 1,862,500 0 1,862,500 1,877,500 15,000 0.81%
end
Expitures
Wages/Benefits/Payroll Taxes 546,421 4,900 551,321 557,157 5,836 1.06%
Supplies 15,425 0 15,425 14,800 (625) (4.05%)
Services&Charges 1,111,076 0 1,111,076 1,140,982 29,906 2.69%
Intergovernmental Payments 50,000 0 50,000 35,000 (15,000) (30.00%)
Vehicle rentals-#501 12,750 0 12,750 12,750 0 0.00%
Transfers out-#001 13,400 0 13,400 13,400 0 0.00%
Total Recurring Expenditures 1,749,072 4,900 1,753,972 1,774,089 20,117 1.15%
Recurring Revenues Over(Under)
Recurring Expenditures 113,428 (4,900) 108,528 103,411
NONRECURRING ACTIVITY
Revenues
Grant Proceeds 210,000 0 210,000 65,000 (145,000) (69.05%)
Total Nonrecurring Revenues 210,000 0 210,000 65,000 (145,000) (69.05%)
Expenditures
Capital-various projects 450,000 0 450,000 450,000 0 0.00%
Effectiveness study 210,000 0 210,000 15,000 (195,000) (92.86%)
Watershed studies 50,000 0 50,000 60,000 10,000 20.00%
Total Nonrecurring Expenditures 710,000 0 710,000 525,000 (185,000) (26.06%)
Nonrecurring Revenues Over(Under)
Nonrecurring Expenditures (500,000) 0 (500,000) (460,000)
Excess(Deficit)of Total Revenues
Over(Under)Total Expenditures (386,572) (4,900) (391,472) (356,589)
Beginning working capital 1,761,416 1,761,416 1,369,944
Ending working capital 1,374,844 1,369,944 1,013,355
Stormwater Fund Summary
Total revenues 2,072,500 0 2,072,500 1,942,500
Total expenditures 2,459,072 4,900 2,463,972 2,299,089
Excess(Deficit)of Total Revenues
Over(Under) Total Expenditures (386,572) (4,900) (391,472) (356,589)
Beginning unrestricted fund balance 1,761,416 1,761,416 1,369,944
Ending unrestricted fund balance 1,374,844 1,369,944 1,013,355
#403-AQUIFER PROTECTION AREA
Revenues
Spokane County 460,000 0 460,000 460,000 0 0.00%
Total revenues 460,000 0 460,000 460,000 0 0.00%
Expenditures
Capital-various projects 530,000 0 530,000 400,000 (130,000) (24.53%)
Total expenditures 530,000 0 530,000 400,000 (130,000) (24.53%)
Revenues over(under)expenditures (70,000) (70,000) 60,000
Beginning working capital 950,725 950,725 880,725
Ending working capital 880,725 880,725 940,725
38
CITY OF SPOKANE VALLEY,WA 10/10/2017
2018 Budget
2017 2018 Difference Between
As As Proposed 2017 and 2018
Adopted Amendment Amended Budget $
INTERNAL SERVICE FUNDS
#501 -ER&R FUND
Revenues
Vehicle rentals-#001 32,500 0 32,500 30,000 (2,500) (7.69%)
Vehicle rentals-#101 23,250 0 23,250 21,250 (2,000) (8.60%)
Vehicle rentals-#101 (plow replace.) 77,929 0 77,929 77,929 0 0.00%
Vehicle rentals-#402 12,750 0 12,750 12,750 0 0.00%
Transfer in-#001 (CenterPlace kitchen reserve) 36,600 0 36,600 36,600 0 0.00%
Investment Interest 2,000 0 2,000 4,000 2,000 100.00%
Total revenues 185,029 0 185,029 182,529 (2,500) (1.35%)
end
Expitures
Snow Plow Blades 0 28,000 28,000 0 (28,000) (100.00%)
Snow Plow Replacement 0 122,400 122,400 0 (122,400) (100.00%)
Small tools&minor equipment 0 6,400 6,400 20,000 13,600 212.50%
Transfer out-#001 (networking equipment) 0 77,000 77,000 0 (77,000) (100.00%)
Total expenditures 0 233,800 233,800 20,000 (213,800) (91.45%)
Revenues over(under)expenditures 185,029 (48,771) 162,529
Beginning working capital 1,136,951 1,136,951 1,088,180
Ending working capital 1,321,980 1,088,180 1,250,709
#502-RISK MANAGEMENT FUND
Revenues
Transfers in-#001 350,000 0 350,000 370,000 20,000 5.71%
Total revenues 350,000 0 350,000 370,000 20,000 5.71%
Expenditures
Auto&Property Insurance 350,000 0 350,000 370,000 20,000 5.71%
Total expenditures 350,000 0 350,000 370,000 20,000 5.71%
Revenues over(under)expenditures 0 0 0
Beginning fund balance 233,687 233,687 233,687
Ending fund balance 233,687 233,687 233,687
TOTAL OF ALL FUNDS
Total of Revenues for all Funds 68,985,004 4,669,019 73,654,023 75,737,925
Total of Expenditures for all Funds 80,739,873 4,780,556 85,520,429 77,365,593
Total grant revenues(included in total
revenues) 8,041,108 (899,741) 7,141,367 15,169,803
Total Capital expenditures(included in
total expenditures) 23,577,550 412,748 23,990,298 21,544,311
39
CITY OF SPOKANE VALLEY,WA
2018 Budget
Revenues by Fund
General Fund
Property Tax $ 11,771,100
Sales Tax 20,881,900
Sales Tax-Public Safety 967,800
Sales Tax-Criminal Justice 1,738,000
Gambling and Leasehold Excise Tax 381,000
Franchise Fees/Business Registration 1,210,000
State Shared Revenues 2,109,600
Service Revenues 1,684,100
Fines and Forfeitures 1,319,900
Recreation Program Fees 633,300
Miscellaneous, Investment Int.,Transfers 326,325
Total General Fund $ 43,023,025
Other Funds
101 Street Fund $ 4,172,200
103 Paths&Trails Fund 8,700
104 Hotel/Motel Tax Tourism Facilities Fund 378,500
105 Hotel/Motel Tax Fund 581,000
106 Solid Waste Fund 225,000
107 PEG Fund 79,000
120 CenterPlace Operating Reserve Fund 0
121 Service Level Stabilization Reserve Fund 0
122 Winter Weather Reserve Fund 3,500
204 LTGO Bond Debt Service Fund 977,400
301 REET 1 Capital Projects Fund 807,500
302 REET 2 Capital Projects Fund 808,000
303 Street Capital Projects Fund 11,151,790
309 Parks Capital Projects Fund 2,577,300
310 Civic Facilities Capital Projects Fund 5,900
311 Pavement Preservation Fund 4,973,200
312 Capital Reserve Fund 1,090,960
313 City Hall Construction Fund 0
314 Railroad Grade Separation Projects Fund 1,919,921
402 Stormwater Management Fund 1,942,500
403 Aquifer Protection Area Fund 460,000
501 Equipment Rental & Replacement Fund 182,529
502 Risk Management Fund 370,000
Total Other Funds $ 32,714,900
Total All Funds $ 75,737,925
40
CITY OF SPOKANE VALLEY, WA
2018 General Fund Revenues
$43,023,025
Recreation Program Fees
1% Miscellaneous
Fines& Forfeitures 1%
3% Property Tax
27%
Service Revenues
4%
State Shared Revenues
5%
Franchise Fees/Business
Registrations
Gambling Tax
1%
Public Safety Sales Tax
2%
Criminal Justice Sales Tax
4%
Sales Tax
49%
41
CITY OF SPOKANE VALLEY, WA
2018 City Wide Revenues
$ 75,737,925
Capital Projects Funds
Debt Service Fund7— 31%
1%
Other Special Revenue Funds
2% \ [
Street FundStormwater Management Fund
5% 2°%
APA Fund
1%
Internal Service Funds
1%
•
General Fund
57%
42
CITY OF SPOKANE VALLEY,WA
2018 Budget-General Fund
Detail Revenues by Type
2014 2015 2016 2017 2018
Amended Proposed
Actual Actual Actual Budget Budget
Property Tax
Property Tax 11,129,377 11,095,009 11,414,107 11,614,500 11,771,100
Property Tax-Delinquent 0 185,138 0 0 0
11,129,377 11,280,147 11,414,107 11,614,500 11,771,100
Sales Taxes
Sales Tax 17,440,083 18,209,568 19,887,049 19,852,100 20,881,900
Sales Tax-Public Safety 812,280 848,665 910,798 919,000 967,800
Sales Tax-Criminal Justice 1,455,313 1,523,588 1,642,804 1,669,000 1,738,000
19,707,676 20,581,821 22,440,652 22,440,100 23,587,700
Gambling and Leasehold Excise Tax
Amusement Games 11,063 11,909 13,671 11,000 13,000
Card Games 429,376 336,960 288,199 260,000 288,000
Bingo&Raffles 1,227 950 839 1,000 1,000
Punch Boards&Pull Tabs 64,585 62,966 69,001 63,000 69,000
Leasehold Excise Tax 6,932 5,869 6,567 5,800 6,500
Leasehold Excise Tax(State) 770 770 3,514 700 3,500
513,954 419,424 381,790 341,500 381,000
Licenses&Permits
General Business Licenses 106,741 109,076 111,906 100,000 110,000
Comcast PEG Contribution 89,121 0 0 0 0
Franchise Fees 1,053,986 1,111,616 1,145,319 1,100,000 1,100,000
1,249,848 1,220,692 1,257,225 1,200,000 1,210,000
State Shared Revenues
Streamline Mitigation of Sales Tax 575,269 572,577 559,044 520,000 520,000
Payment in Lieu of Taxes-DNR 8,528 4,114 0 4,000 4,000
MVET Criminal Justice-Population 23,837 24,869 25,940 29,200 29,400
CJ Contracted Services 152,133 157,282 159,936 150,000 155,000
CJ Special Programs 88,168 91,009 94,462 97,900 100,600
Marijuana Enforcement 0 37,912 54,213 54,600 33,200
DUI-Cities 16,273 13,571 14,472 13,600 14,000
Liquor Board Excise Tax 157,068 303,724 442,294 439,700 466,800
Liquor Board Profits 812,922 806,570 804,057 795,600 786,600
1,834,198 2,011,629 2,154,417 2,104,600 2,109,600
Service Revenues
Building Permits 819,234 770,288 1,534,332 770,000 878,000
Developer Contributions 0 0 23,587 0 0
Demolition Permits 4,836 3,840 3,232 4,000 4,000
Building&Planning Fees 381,282 148,962 134,686 125,500 126,400
Entertainment License 15,823 18,374 17,548 17,000 17,000
Grading Permits 4,049 4,748 6,271 3,500 4,000
Home Profession Fee 3,108 2,856 3,780 2,800 3,200
Mechanical Permits 108,759 89,975 102,639 90,000 88,000
Misc.Permits&Fees 8,168 7,229 3,925 6,600 6,600
Planning Fees 145,218 379,143 721,851 380,500 402,500
Plumbing Permits 63,667 41,784 77,523 42,000 53,000
Street Vacation Permits 0 0 0 1,000 1,000
Right of Way Permits 94,512 91,124 97,037 93,000 95,000
Code Enforcement 6,189 12,417 2,185 6,000 5,000
Temporary Use Permit Fees 471 314 471 400 400
1,655,315 1,571,053 2,729,068 1,542,300 1,684,100
43
CITY OF SPOKANE VALLEY,WA
2018 Budget-General Fund
Detail Revenues by Type
2014 2015 2016 2017 2018
Amended Proposed
Actual Actual Actual Budget Budget
Fines and Forfeitures
Public Safety False Alarm Services 0 201,638 150,058 200,000 151,000
Public Safety Grants 59,265 49,418 25,628 50,000 50,000
Fines&Forfeits-Traffic 761,179 601,189 477,743 523,600 483,600
Other Criminal-Non Traffic Fines 639,820 508,665 606,463 587,400 635,300
1,460,263 1,360,910 1,259,892 1,361,000 1,319,900
Recreation Program Charges
Activity Fees(To use a recreational facility) 426,920 461,772 433,842 454,600 438,100
Program Fees(To participate in a program) 172,483 192,484 204,527 186,300 195,200
599,403 654,256 638,369 640,900 633,300
Miscellaneous
Investment Interest 41,910 73,378 136,810 73,000 136,000
Sales Tax Interest 3,978 8,682 13,477 5,000 5,000
SCRAPS pass-through/nonrecurring 57,259 1,100 1,209 1,300 1,300
Interest on Gambling Tax 256 66 174 500 500
Dept.of Ecology Grant 6,290 0 0 0 0
Office of Public Def-Public Def Improvement 0 20,000 18,400 0 0
Police Precinct Rent 48,558 51,653 38,842 37,000 38,000
Police Precinct Maintenance 0 0 19,059 14,700 19,000
Judgments and Settlements 0 0 25,000 0 0
Copy Charges 385 708 262 500 500
Insurance Recoveries 0 0 44,474 0 0
AWC Health&Wellness 0 400 492 500 500
Miscellaneous Revenue&Grants 4,958 5,326 87,065 151,200 2,000
163,594 161,315 385,264 283,700 202,800
Transfers
Transfers in-#101 (street admin) 39,700 39,700 39,700 39,700 39,700
Transfers in-#105(h/m tax-CP advertising) 30,000 30,000 30,000 30,000 30,000
Transfers in-#106(solid waste repayment) 0 40,425 40,425 40,425 40,425
Transfers in-#310 0 0 198,734 498,500 0
Transfers in-#402(storm admin) 13,400 13,400 13,400 13,400 13,400
Transfers in-#501 0 0 0 77,000 0
83,100 123,525 322,259 699,025 123,525
Total General Fund Revenue 38,396,727 39,384,771 42,983,043 42,227,625 43,023,025
44
CITY OF SPOKANE VALLEY,WA
2018 Budget-Other Funds
Detail Revenues by Type
2014 2015 2016 2017 2018
Amended Proposed
Actual Actual Actual Budget Budget
101-Street Fund
Utilities tax 2,461,060 2,257,184 2,069,309 2,000,000 1,900,000
Motor Vehicle Fuel(Gas)Tax 1,878,476 1,935,629 2,005,909 2,040,300 2,052,400
Multimodal Transportation Revenue 0 0 95,509 98,868 133,800
Right-of-Way Maintenance Fee 0 0 56,035 50,000 70,000
Investment Interest 2,037 3,212 5,886 4,000 6,000
Other Miscellaneous Revenues&Grants 24,587 25,167 71,679 10,000 10,000
4,366,160 4,221,192 4,304,327 4,203,168 4,172,200
103-Paths&Trails Fund
Motor Vehicle Fuel(Gas)Tax 7,923 8,164 8,460 8,600 8,700
Investment interest 34 62 170 0 0
7,957 8,226 8,630 8,600 8,700
104-Hotel/Motel Tax-Tourism Facilities Fund
Hotel/Motel Tax 0 182,236 387,333 377,000 377,000
Transfers in-#105 0 0 0 250,000 0
Investment interest 0 111 1,552 0 1,500
O 182,347 388,885 627,000 378,500
105-Hotel/Motel Tax Fund
Hotel/Motel Tax 549,267 581,237 596,373 580,000 580,000
Investment Interest 299 484 1,274 500 1,000
549,566 581,721 597,647 580,500 581,000
106-Solid Waste
Sunshine administrative fee 0 125,000 125,000 125,000 225,000
Grant Proceeds 0 0 17,677 26,800 0
Investment Interest 0 0 184 0 0
Transfers in-#001 (marketing/education) 60,000 0 0 0 0
60,000 125,000 142,861 151,800 225,000
107-PEG Fund
Comcast PEG contribution 0 81,806 79,427 80,000 79,000
Investment Interest 0 0 784 0 0
Transfers in-#001 0 267,333 0 0 0
O 349,139 80,211 80,000 79,000
120-CenterPlace Operating Reserve Fund
Investment Interest 0 0 0 0 0
O 0 0 0 0
121-Service Level Stabilization Reserve Fund
Investment Interest 4,697 8,590 21,636 21,900 0
4,697 8,590 21,636 21,900 0
122-Winter Weather Reserve Fund
FEMA Grant Proceeds 0 0 38,804 0 0
Investment Interest 456 833 1,961 600 3,500
Transfer in-#001 0 0 15,043 258,000 0
456 833 55,808 258,600 3,500
123-Civic Facilities Replacement Fund
Investment Interest 1,083 1,323 696 0 0
1,083 1,323 696 0 0
204-Debt Service-LTGO 03 Fund
2014 LTGO Bond proceeds 7,660,694 0 0 0 0
Facilities District Revenue 423,844 373,800 380,300 379,750 414,050
Transfers in-#001 0 0 198,734 430,630 399,350
Transfers in-#301 89,559 82,150 83,400 103,511 82,000
Transfers in-#302 89,559 82,150 83,400 103,510 82,000
8,263,656 538,100 745,834 1,017,401 977,400
45
CITY OF SPOKANE VALLEY,WA
2018 Budget-Other Funds
Detail Revenues by Type
2014 2015 2016 2017 2018
Amended Proposed
Actual Actual Actual Budget Budget
301-REET 1 Capital Projects Fund
REET 1 -1st Quarter Percent 790,781 1,065,789 1,176,911 1,000,000 800,000
Investment Interest 793 1,653 7,609 1,700 7,500
791,574 1,067,442 1,184,520 1,001,700 807,500
302-REET 2 Capital Projects Fund
REET 2-2nd Quarter Percent 776,648 1,065,789 1,176,911 1,000,000 800,000
Investment Interest 909 1,662 8,189 1,700 8,000
777,557 1,067,451 1,185,100 1,001,700 808,000
303-Street Capital Projects Fund
Grant Proceeds 1,825,974 8,223,959 4,951,033 4,286,300 8,919,182
Developer Contributions 541 363,894 151,600 970,966 65,212
Transfers in-#101 5,038 123,955 0 0 0
Transfers in-#301 Capital Projects 58,607 567,113 579,636 437,002 1,048,852
Transfers in-#302 Special Capital Projects 501,736 331,099 164,151 1,173,230 1,003,544
Transfers in-#312 Appleway Landscaping 253,645 0 0 0 0
Transfers in-#312 Sullivan Rd W Bridge 443,688 42,730 2,022,865 450,000 0
Transfers in-#312 Euclid Ave-Flora to Barker 0 0 26,326 1,773,671 5,000
Transfers in-#312 8th&Carnahan Intersection 0 0 11,687 238,320 0
Transfers in-#312 Indiana bus stops&crosswalk: 0 0 0 0 110,000
Miscellaneous 21 87 29 0 0
3,089,249 9,652,837 7,907,327 9,329,489 11,151,790
309-Parks Capital Projects Fund
Grant Proceeds 0 1,560 209,784 1,863,267 1,693,200
Contributions and Donations 7,850 0 0 0 0
Investment Interest 444 813 723 800 0
Transfers in-#001 242,298 115,575 230,300 160,000 560,000
Transfers in-#103 50,000 0 9,300 0 0
Transfers in-#105 0 68,000 58,388 0 0
Transfers in-#312 911,433 524,812 37,132 298,215 324,100
1,212,025 710,760 545,627 2,322,282 2,577,300
310-Civic Facilities Capital Projects Fund
Sale of land 839,285 0 0 0 0
Investment Interest 1,193 2,113 5,145 7,500 5,900
Transfers in-#001
Future C.H.bond pmt>$424.6k lease pmt 0 67,600 67,600 0 0
Future C.H.o&m costs 0 271,700 276,600 0 0
Transfers in-#312 0 58,324 0 0 0
840,478 399,737 349,345 7,500 5,900
311-Pavement Preservation Fund
Transfers-in-#001 (100%>$26mm) 0 0
Grants 2,042,715 835,224 1,654,698 340,800 2,572,500
Investment Interest 1,853 3,389 7,519 0 0
Transfers in-#001 888,823 920,000 943,800 953,200 962,700
Transfers in-#101 282,000 206,618 67,342 67,342 67,342
Transfers in-#123 616,284 616,284 559,804 0 0
Transfers in-#301 184,472 251,049 365,286 660,479 685,329
Transfers in-#302 184,472 251,049 365,286 660,479 685,329
4,200,619 3,083,613 3,963,735 2,682,300 4,973,200
312-Capital Reserve Fund
Developer Contributions 4,675 0 0 0 0
Investment Interest 0 0 16,028 1,000 16,000
Transfers in-#001 2,443,507 1,783,512 1,828,723 3,003,929 1,000,000
Transfers in-#313 0 0 0 0 74,960
2,448,182 1,783,512 1,844,751 3,004,929 1,090,960
313-City Hall Construction Fund
Investment Interest 0 0 26,536 27,000 0
Transfers in-#312 0 5,162,764 0 0 0
0 5,162,764 26,536 27,000 0
46
CITY OF SPOKANE VALLEY,WA
2018 Budget-Other Funds
Detail Revenues by Type
2014 2015 2016 2017 2018
Amended Proposed
Actual Actual Actual Budget Budget
314-Railroad Grade Separation Projects Fund
Grant Proceeds 0 0 0 300,000 1,919,921
Transfers in-#001 0 0 3,893 1,200,000 0
Transfers in-#301 0 0 12,975 50,000 0
Transfers in-#312 0 0 0 483,000 0
0 0 16,868 2,033,000 1,919,921
402-Stormwater Management Fund
Stormwater Management Fee 1,865,413 1,861,368 1,898,210 1,860,000 1,870,000
Grant Proceeds 76,097 423,332 61,403 210,000 65,000
Developer Contributions 51,492 0 0 0 0
Miscellaneous Revenue 1,500 0 0 0 0
Investment Interest 1,342 2,455 7,690 2,500 7,500
Transfers in-#403 0 120,000 0 0 0
1,995,844 2,407,155 1,967,303 2,072,500 1,942,500
403-Aquifer Protection Area Fund
Spokane County 461,828 533,593 388,590 460,000 460,000
Grant Proceeds 699,913 1,036,603 0 0 0
Investment Interest 0 0 2,590 0 0
Transfers in-#402(DOE for Decant Proj) 50,125 0 0 0 0
1,211,866 1,570,196 391,180 460,000 460,000
501-Equipment Rental&Replacement Fund
Investment Interest 792 1,449 4,395 2,000 4,000
Interfund Equip&Vehicle Lease 102,744 35,544 106,000 146,429 141,929
Transfers in-#001 (CenterPlace kitchen reserve) 0 0 0 36,600 36,600
Transfers in-#101 25,849 0 0 0 0
Transfers in-#402 25,843 0 0 0 0
155,228 36,993 110,395 185,029 182,529
502-Risk Management Fund
Transfers in-#001 325,000 325,000 325,000 350,000 370,000
Investment Interest 5 8 423 0 0
325,005 325,008 325,423 350,000 370,000
Total of"Other Fund"Revenues 30,300,120 33,283,939 26,164,645 31,426,398 32,714,900
General Fund Revenues 38,396,727 39,384,771 42,983,043 42,227,625 43,023,025
Total Revenues 68,696,847 72,668,711 69,147,687 73,654,023 75,737,925
47
CITY OF SPOKANE VALLEY,WA
2018 Budget
Expenditures by Fund and Department
General Fund
Council $ 548,494
City Manager 956,245
City Attorney 599,561
Public Safety 25,564,251
Operations&Administrative
Deputy City Manager 462,363
Finance 1,339,064
Human Resources 275,387
City Hall Operations and Maintenance 306,043
Community&Public Works
Engineering 1,572,947
Economic Development 1,020,642
Building and Planning 2,265,677
Parks&Recreation
Administration 301,083
Maintenance 893,700
Recreation 260,574
Aquatics 492,900
Senior Center 98,229
CenterPlace 963,468
General Government 4,705,260
Total General Fund $ 42,625,888
Other Funds
101 Street Fund $ 4,602,291
103 Paths&Trails Fund 0
104 Hotel/Motel Tax-Tourism Facilities Fund 0
105 Hotel/Motel Tax Fund 602,000
106 Solid Waste 225,000
107 PEG Fund 71,200
120 CenterPlace Operating Reserve Fund 0
121 Service Level Stabilization Fund 0
122 Winter Weather Reserve Fund 500,000
204 LTGO Bond Debt Service Fund 977,400
301 REET 1 Capital Projects Fund 1,816,181
302 REET 2 Capital Projects Fund 1,770,873
303 Street Capital Projects Fund 11,151,790
309 Parks Capital Projects Fund 2,441,300
310 Civic Facilities Capital Projects Fund 0
311 Pavement Preservation 4,058,600
312 Capital Reserve Fund 439,100
313 City Hall Construction Fund 74,960
314 Railroad Grade Separation Projects 2,919,921
402 Stormwater Management Fund 2,299,089
403 Aquifer Protection Area 400,000
501 Equipment Rental&Replacement(ER&R) 20,000
502 Risk Management Fund 370,000
Total Other Funds $ 34,739,705
Total All Funds $ 77,365,593
48
CITY OF SPOKANE VALLEY, WA
2018 General Fund Expenditures
$42,625,888
Public Safety
60%
Community&Public Works
11%
City Hall Operations-----
Operation
perations Operation &Administrative1111 _
5% Parks& Recreation
Council& Executive) 7%
5%
General Government
11%
49
CITY OF SPOKANE VALLEY, WA
2018 City Wide Expenditures
$ 77,365,593
Capital Projects Funds
32%
General Government
6%
Risk Management
Tourism Promotion 0%
Debt Service
Street Fund 1%
6% _Stormwater&APA Funds
4%
Other Activities
1%
Parks& Recreation
4%
Community& Public Works
6%
Council/Executive/Ops&
Admin
6%
Public Safety
33%
50
CITY OF SPOKANE VALLEY,WA
2018 Budget
General Fund Expenditures by Department and Type
Wages, Benefits Services& Capital
&Payroll Taxes Supplies Charges Intergovernmental Interfund Expenditures Total
City Council $ 233,194 $ 4,950 $ 310,350 $ 0 $ 0 $ 0 $ 548,494
City Manager 877,105 4,300 74,840 0 0 0 956,245
City Attorney 506,481 6,760 86,320 0 0 0 599,561
Public Safety 3,000 25,500 296,715 25,139,036 0 100,000 25,564,251
Operations&Administrative
Deputy City Manager 358,493 2,000 90,170 0 0 11,700 462,363
Finance 1,308,614 6,450 24,000 0 0 0 1,339,064
Human Resources 254,577 580 20,230 0 0 0 275,387
City Hall Operation and Maintenance 100,943 30,000 175,100 0 0 0 306,043
Community&Public Works
Engineering 1,424,787 27,750 120,410 0 0 0 1,572,947
Economic Development 679,852 3,040 337,750 0 0 0 1,020,642
Building and Planning 1,876,477 44,200 325,000 20,000 0 0 2,265,677
Parks&Recreation
Administration 254,133 7,600 39,350 0 0 0 301,083
Maintenance 0 7,500 886,200 0 0 0 893,700
Recreation 189,274 7,750 63,550 0 0 0 260,574
Aquatics 0 3,300 489,600 0 0 0 492,900
Senior Center 91,729 1,600 4,900 0 0 0 98,229
CenterPlace 503,499 73,524 386,445 0 0 0 963,468
General Government 0 104,450 754,660 332,500 3,328,650 185,000 4,705,260
Total $ 8,662,158 $ 361,254 $ 4,485,590 $ 25,491,536 $ 3,328,650 $ 296,700 $ 42,625,888
51
CITY OF SPOKANE VALLEY,WA
2018 Budget
General Fund Department Changes from 2017 to 2018
Difference Between
2017 2018 2017 and 2018
Amended Increase (Decrease)
Budget Budget $
City Council
Wages, Payroll Taxes & Benefits 230,922 233,194 2,272 0.98%
Supplies 4,550 4,950 400 8.79%
Services & Charges 307,400 310,350 2,950 0.96%
Total 542,872 548,494 5,622 1.04%
City Manager
Wages, Payroll Taxes & Benefits 655,325 877,105 221,780 33.84%
Supplies 3,300 4,300 1,000 30.30%
Services & Charges 65,810 74,840 9,030 13.72%
Total 724,435 956,245 231,810 32.00%
City Attorney
Wages, Payroll Taxes & Benefits 434,041 506,481 72,440 16.69%
Supplies 2,105 1,951 (154) (7.32%)
Services & Charges 79,848 86,320 6,472 8.11%
Total 515,994 594,752 78,758 15.26%
Public Safety
Non-Departmental (Fines & Forfeits) 602,250 579,750 (22,500) (3.74%)
Wages/Payroll Taxes/Benefits 3,000 3,000 0 0.00%
Supplies 26,500 25,500 (1,000) (3.77%)
Other Services and Charges 340,315 296,715 (43,600) (12.81%)
Intergovernmental Services 23,978,307 24,559,286 580,979 2.42%
Total 24,950,372 25,464,251 513,879 2.06%
Deputy City Manager
Wages, Payroll Taxes & Benefits 672,977 358,493 (314,484) (46.73%)
Supplies 2,000 2,000 0 0.00%
Services & Charges 77,300 90,170 12,870 16.65%
Total 752,277 450,663 (301,614) (40.09%)
Finance/IT
Wages, Payroll Taxes & Benefits 1,252,460 1,308,614 56,154 4.48%
Supplies 6,000 6,450 450 7.50%
Services & Charges 24,000 24,000 0 0.00%
Total 1,282,460 1,339,064 56,604 4.41%
Human Resources
Wages, Payroll Taxes & Benefits 237,356 254,577 17,221 7.26%
Supplies 730 580 (150) (20.55%)
Services & Charges 24,331 20,230 (4,101) (16.86%)
Total 262,417 275,387 12,970 4.94%
Public Works
Wages, Payroll Taxes & Benefits 845,082 0 (845,082) (100.00%)
Supplies 14,750 0 (14,750) (100.00%)
Services & Charges 61,800 0 (61,800) (100.00%)
Total 921,632 0 (921,632) (100.00%)
(Continued to next page)
52
CITY OF SPOKANE VALLEY, WA
2018 Budget
General Fund Department Changes from 2017 to 2018
Difference Between
2017 2018 2017 and 2018
Amended Increase (Decrease)
Budget Budget $
(Continued from previous page)
City Hall Operations & Maintenance
Wages, Payroll Taxes & Benefits 98,818 100,943 2,125 2.15%
Supplies 30,000 30,000 0 0.00%
Services & Charges 175,100 175,100 0 0.00%
Total 303,918 306,043 2,125 0.70%
Community & Public Works - Engineering
Wages, Payroll Taxes & Benefits 0 1,424,787 1,424,787 0.00%
Supplies 0 27,750 27,750 0.00%
Services & Charges 0 120,410 120,410 0.00%
Total 0 1,572,947 1,572,947 0.00%
Community & Public Works - Economic Dev
Wages, Payroll Taxes & Benefits 0 679,852 679,852 0.00%
Supplies 0 3,040 3,040 0.00%
Services & Charges 0 287,750 287,750 0.00%
Total 0 970,642 970,642 0.00%
Community & Public Works - Building & Planning
Wages, Payroll Taxes & Benefits 0 1,876,477 1,876,477 0.00%
Supplies 0 44,200 44,200 0.00%
Services & Charges 0 325,000 325,000 0.00%
Intergovernmental Services 0 20,000 20,000 0.00%
Total 0 2,265,677 2,265,677 0.00%
Community Dev.-Admin
Wages, Payroll Taxes & Benefits 206,762 0 (206,762) (100.00%)
Supplies 3,100 0 (3,100) (100.00%)
Services & Charges 18,600 0 (18,600) (100.00%)
Total 228,462 0 (228,462) (100.00%)
Community Dev.-Economic Development
Wages, Payroll Taxes & Benefits 420,432 0 (420,432) (100.00%)
Supplies 1,100 0 (1,100) (100.00%)
Services & Charges 271,300 0 (271,300) (100.00%)
Total 692,832 0 (692,832) (100.00%)
Community Dev.-Dev. Sery
Wages, Payroll Taxes & Benefits 1,133,484 0 (1,133,484) (100.00%)
Supplies 16,550 0 (16,550) (100.00%)
Services & Charges 263,350 0 (263,350) (100.00%)
Intergovernmental Services 20,000 0 (20,000) (100.00%)
Total 1,433,384 0 (1,433,384) (100.00%)
(Continued to next page)
53
CITY OF SPOKANE VALLEY, WA
2018 Budget
General Fund Department Changes from 2017 to 2018
Difference Between
2017 2018 2017 and 2018
Amended Increase (Decrease)
Budget Budget $
(Continued from previous page)
Community Dev.-Buildinq
Wages, Payroll Taxes & Benefits 1,370,734 0 (1,370,734) (100.00%)
Supplies 32,700 0 (32,700) (100.00%)
Services & Charges 78,300 0 (78,300) (100.00%)
Total 1,481,734 0 (1,481,734) (100.00%)
Parks & Rec-Admin
Wages, Payroll Taxes & Benefits 243,514 254,133 10,619 4.36%
Supplies 7,400 7,600 200 2.70%
Services & Charges 45,850 39,350 (6,500) (14.18%)
Total 296,764 301,083 4,319 1.46%
Parks & Rec- Maintenance
Wages, Payroll Taxes & Benefits 0 0 0 0.00%
Supplies 5,500 7,500 2,000 36.36%
Services & Charges 855,850 886,200 30,350 3.55%
Total 861,350 893,700 32,350 3.76%
Parks & Rec- Recreation
Wages, Payroll Taxes & Benefits 178,945 189,274 10,329 5.77%
Supplies 8,200 7,750 (450) (5.49%)
Services & Charges 59,150 63,550 4,400 7.44%
Total 246,295 260,574 14,279 5.80%
Parks & Rec-Aquatics
Wages, Payroll Taxes & Benefits 0 0 0 0.00%
Supplies 3,200 3,300 100 3.13%
Services & Charges 494,150 489,600 (4,550) (0.92%)
Total 497,350 492,900 (4,450) (0.89%)
Parks & Rec- Senior Center
Wages, Payroll Taxes & Benefits 89,416 91,729 2,313 2.59%
Supplies 1,600 1,600 0 0.00%
Services & Charges 4,900 4,900 0 0.00%
Total 95,916 98,229 2,313 2.41%
Parks & Rec- CenterPlace
Wages, Payroll Taxes & Benefits 502,139 503,499 1,360 0.27%
Supplies 73,524 73,524 0 0.00%
Services & Charges 326,295 333,445 7,150 2.19%
Total 901,958 910,468 8,510 0.94%
(Continued to next page)
54
CITY OF SPOKANE VALLEY,WA
2018 Budget
General Fund Department Changes from 2017 to 2018
Difference Between
2017 2018 2017 and 2018
Amended Increase (Decrease)
Budget Budget $
(Continued from previous page)
General Government
Wages, Payroll Taxes & Benefits 0 0 0 0.00%
Supplies 145,450 104,450 (41,000) (28.19%)
Services & Charges 756,900 754,660 (2,240) (0.30%)
Intergovernmental Services 328,500 332,500 4,000 1.22%
Capital outlays 10,000 70,000 60,000 600.00%
Total 1,240,850 1,261,610 20,760 1.67%
Transfers out-#204 430,630 399,350 (31,280) (7.26%)
Transfers out-#309 160,000 160,000 0 0.00%
Transfers out-#311
Pavement Preservation 953,200 962,700 9,500 1.00%
Transfers out-#501 36,600 36,600 0 0.00%
Transfers out-#502 350,000 370,000 20,000 5.71%
Total recurring expenditures 40,163,702 40,891,379 727,677 1.81%
Summary by Category
Wages, Payroll Taxes & Benefits 8,575,407 8,662,158 86,751 1.01%
Supplies 388,259 356,445 (31,814) (8.19%)
Services & Charges 4,330,549 4,382,590 52,041 1.20%
Transfers out-#204 430,630 399,350 (31,280) (7.26%)
Transfers out-#309 160,000 160,000 0 0.00%
Transfers out-#311 953,200 962,700 9,500 1.00%
Transfers out-#501 36,600 36,600 0 0.00%
Transfers out-#502 350,000 370,000 20,000 5.71%
Non-Departmental (fines &forfeits) 602,250 579,750 (22,500) (3.74%)
Intergovernmental Svc (public safety) 23,978,307 24,559,286 580,979 2.42%
Intergovernmental Svc 348,500 352,500 4,000 1.15%
Capital outlay 10,000 70,000 60,000 600.00%
40,163,702 40,891,379 727,677 1.81%
55
Fund:001 General Fund Spokane Valley
Dept: 011 Legislative Branch 2018 Budget
This department accounts for the cost of providing effective elected representation of the citizenry in the governing body.
The Council makes policy decisions for the City and is accountable to Spokane Valley citizens by making decisions regarding
how resources are allocated,the appropriate levels of service,and establishing goals and policies for the organization.
Accomplishments for 2017
• Continued to work with legislators towards obtaining financial assistance for the Barker and Pines Grade Separation
Projects. In the 2017 WA State Legislative Session,our local legislative delegation was successful in obtaining
$1.5 million towards the Barker Project and the inclusion of$540,000 in the State Capital Budget for Appleway
Trail amenities.
• Approved a 10-year solid waste collection contract valued at approximately$120 million(ignoring inflation)that will
save the community an estimated$14.8 million.
• Approved an Interlocal Agreement with Spokane County for the continuation of the provision of law enforcement
services through the Spokane County Sheriffs Department that will run through 2022. This updated agreement
incorporated eleven goals the Council approved in July 2016.
• Approved a City reorganization that resulted in the combination of the Public Works and Community Development
Departments that resulted in the reduction of.65 FTEs.
Goals for 2018
• Continue to work with state and federal legislators towards obtaining financial assistance for the Barker and Pines
Grade Separation Projects.
• Continue to pursue a plan to sustain the City's Pavement Preservation Program,to include sustained financing in
Street Fund#101 and Pavement Preservation Fund#311.
• Pursue a strategic plan for financing and completing all grade separation project.
• Pursue state and federal financial assistance to address transportation concerns along the entire Barker Corridor.
• Pursue financing for Browns Park, Balfour Park,and Appleway Trail amenities,and continue the acquisition of
park land.
• Continue and expand where possible economic development efforts. Complete the development of implementation
strategies for the retail and tourism studies that were completed in 2016.
• Foster relationships with federal,state and local legislators including the Spokane County Board of Commissioners.
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Personnel-FTE Equivalents
Mayor 1.0 1.0 1.0 1.0 1.0
Council 6.0 6.0 6.0 6.0 6.0
Total FTEs 7.0 7.0 7.0 7.0 7.0
Budget Detail
Wages,Payroll Taxes&Benefits $ 191,856 $ 206,705 $ 204,931 $ 230,922 $ 233,194
Supplies 2,379 2,908 4,535 4,550 4,950
Services&Charges 211,573 157,665 166,826 307,400 310,350
Total Legislative Branch $ 405,808 $ 367,278 $ 376,292 $ 542,872 $ 548,494
56
Fund:001 General Fund Spokane Valley
Dept:013 Executive Branch 2018 Budget
013-City Manager Division
This department is accountable to the City Council for the operational results of the organization,effective support of
elected officials in achieving their goals,fulfillment of the statutory requirements of the City Manager,implementation of
City Council policies,and provision of a communication linkage between citizens,the City Council,City departments,
and other govemment agencies.
Accomplishments for 2017
• Worked to support the City Council's 2017 Goals as referenced in the Legislative Branch Budget.
• Prepared a 2018 Budget that maintained existing levels of service and provided modest program enhancements
with an increase to General Fund recurring expenditures of just 1.81%.
• Worked with all City departments to update the 2018 Business Plan that is a guide to the development of the 2018
Budget which is accomplished by linking together community priorities,financial projections and City Council goals.
• Worked with State Lobbyists on behalf of City interests.
• Prepared a 2018 Council Legislative Agenda that was discussed by Council on three separate occasions. This was
followed by a separate meeting with our local legislative delegation where the Councilmembers and Legislators
discussed areas of common interest,including our legislative agenda.
• Working with the Finance Department,provided updated financial information to Moody's Investors service which
lead to an upgrade to the City's bond rating from"Aa3"to"Aa2".
• Led a Library Ad Hoc Committee composed of both Staff and Elected representatives of both the City and Spokane
County Library District(SCLD)whose mission was to work towards a plan that advanced the design and eventual
construction of a library structure at the corner of Sprague and Herald. In 2017 this led to a five-year extension of an
Interlocal Agreement(now running through October 2022)between the City and the SCLD that gives them time to develop
a plan on how to proceed with a process that leads to a library design and eventual passage of a voted bond issue.
• Worked with the City Attorneys Office and other staff through a competitive bid process for a solid waste collection
contract.This ultimately lead to Council's award of a ten-year collection contract valued at approximately$120 million
(ignoring inflation)and a savings to the community of$14.8 million.
• Following Council's July 2016 adoption of eleven specific law enforcement service goals,worked with a team of City
employees and representatives of the Spokane County Sheriffs Department to successfully negotiate a contract
extension that runs through December 2022.
• Worked with the Deputy City Manager on a reorganization that combined the Public Works and Community and
Economic Development Departments.
• Provided leadership support for the strengthening and promotion of Spokane Valley's core values and fiscal policies.
Goals for 2018
• Work to support City Council's 2018 Goals as referenced under the Legislative Budget.
• Present Council with a balanced 2019 Budget.
• Work with Federal and State Lobbyists on behalf of the interests of our City.
• Prepare the Legislative Agenda for Council consideration.
• Continue efforts to support economic development.
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Personnel-FTE Equivalents
City Manager 1.0 1.0 1.0 1.0 1.0
City Clerk 1.0 1.0 1.0 1.0 1.0
Deputy City Clerk 1.0 1.0 1.0 1.0 1.0
Administrative Analyst 0.0 0.0 0.0 0.0 1.0
Senior Administrative Analyst 0.0 0.0 0.0 0.0 1.0
Administrative Assistant(CC) 1.0 1.0 1.0 1.0 1.0
Executive Assistant(CM) 1.0 1.0 1.0 1.0 1.0
Total FTEs 5.0 5.0 5.0 5.0 7.0
Budget Detail
Wages,Payroll Taxes&Benefits $ 596,336 $ 604,629 $ 785,184 $ 655,325 $ 877,105
Supplies 629 2,169 1,014 3,300 4,300
Services&Charges 38,639 58,211 30,804 65,810 74,840
Nonrecurring expenses 0 3,161 453,116 0 0
Total City Manager Division $ 635,604 $ 668,170 $ 1,270,118 $ 724,435 $ 956,245
57
Fund:001 General Fund Spokane Valley
Dept:013 2018 Budget
Executive Branch
015-City Attorney Division
Accomplishments for 2017
• Assisted in conducting RFP for solid waste collection services and negotiating,drafting,and executing solid waste
collection contract with Waste Management.
• Drafted new sidewalk snow removal provisions;primary staff liaison to sidewalk snow ad hoc committee.
• Advised on various issues arising in the proposed Painted Hill development.
• Participated on the City negotiation team for amendments to the law enforcement interlocal agreement.
• Advised on issues relating to the 2017 legislative agenda.
• Advised on many issues relating to completion of the Sullivan Bridge.
• Members of the new City Hall construction management team.
• Drafted a model franchise and development regulations relating to small cell technology.
• Reviewed and advised on numerous public record requests and related issues.
• Provided training for Council and staff on a range of issues.
• 16th/17th Avenue property clean-ups;implemented new procedure to secure and abate unsafe dwellings.
Goals for 2018
• Have a fully operational office that proactively assists in program development,advises all departments on legal
issues in a timely manner and manages all potential and existing litigation.
• Work with Community and Public Works and Finance in identifying and implementing economic development
options.
• Assist other departments in analyzing and mapping existing processes to determine compliance with laws and
whether higher levels of customer service can be achieved.
• Assist Council and staff in accomplishing items on the 2017 Legislative Agenda.
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Personnel-FTE Equivalents
City Attorney 1.0 1.0 1.0 1.0 1.0
Deputy City Attorney 1.0 1.0 1.0 1.0 1.0
Attorney 0.0 0.0 0.0 0.0 0.5
Administrative Assistant-Legal 1.0 1.0 1.0 1.0 1.0
Total FTEs 3.0 3.0 3.0 3.0 3.5
Interns 2.0 2.0 2.0 2.0 2.0
Budget Detail
Wages,Payroll Taxes&Benefits $ 357,098 $ 374,113 $ 407,008 $ 434,041 $ 506,481
Supplies 2,158 700 623 2,105 1,951
Services&Charges 87,532 83,954 80,362 79,848 86,320
Nonrecurring expenses 0 0 0 0 4,809
Total City Attorney Division $ 446,788 $ 458,767 $ 487,993 $ 515,994 $ 599,561
58
Fund:001 General Fund Spokane Valley
Dept:016 Public Safety 2018 Budget
The Public Safety department budget provides funds for the protection of persons and property in the city.
The City contracts with Spokane County for law enforcement,district court,prosecutor services,
public defender services,probation services,jail and animal control services. See following page for
detail information on each budgeted section.
Recurring Expenditures:
Judicial System-The Spokane County District Court is contracted $ 2,162,676
to provide municipal court services. The contract provides for
the services of judge and court commissioner with related support
staff. Budgeted amount also includes jury management fees.
Law Enforcement- The Spokane County Sheriffs Office is 20,813,348
responsible for maintaining law and order and providing police
services to the community under the direction of the Police Chief.
The office provides for the preservation of life,protection of
property,and reduction of crime.
Jail System-Spokane County provides jail and probation 1,588,841
services for persons sentenced by any City of Spokane Valley
Municipal Court Judge for violating laws of the city or state.
Animal Control-Spokane County will provide animal control 299,636
services to include licensing,care and treatment of lost
or stray animals,and response to potentially dangerous animal
confrontations.
Non-Departmental
Fines and forfeitures to the State of Washington 579,750
Grant expenditures 20,000
Total Recurring Expenditures 25,464,251
Nonrecurring Expenditures:
Capital outlay-Full facility generator 100,000
Total Recurring and Nonrecurring Expenditures $25,564,251
59
City of Spokane Valley
2018 Budget
016-Public Safety
2014 2015 2016 2017 2018
Actual Actual Budget Budget Budget
Recurring:
Judicial System:
District Court Contract $ 820,628 $ 656,129 $ 658,049 $ 769,083 $ 679,191
Public Defender Contract 649,831 710,289 649,831 721,630 785,359
Prosecutor Contract 410,196 479,782 534,942 542,747 558,234
Pretrial Services Contract 117,048 131,041 133,275 135,432 139,892
Subtotal Judicial System 1,997,703 1,977,241 1,976,097 2,168,892 2,162,676
Law Enforcement System:
Sheriff Contract 17,731,187 18,205,133 18,361,356 20,036,884 20,408,504
Emergency Management Contract 82,237 88,070 87,705 89,371 99,629
Wages, Payroll Taxes&Benefits 6,506 2,617 2,375 3,000 3,000
Operating Supplies 3,388 2,144 3,092 4,000 3,500
Repair&Maintenance.Supplies 3,343 2,007 994 2,500 2,000
Professional Services 0 1,334 0 0 0
Postage 0 0 3,316 0 0
Electricity/Gas 20,887 18,953 16,976 22,000 20,000
Water 1,497 1,275 1,366 1,600 1,500
Sewer 850 995 2,307 2,500 2,500
Waste Disposal 3,462 3,372 3,400 3,500 3,500
Law Enf. Bldg Maintenance Contract 58,331 76,076 61,814 70,000 68,500
Taxes and Assessments 715 715 715 715 715
Miscellaneous Services/Contingency 250 550 0 180,000 200,000
Crywolf Charges&Fees 48,348 48,419 43,792 50,000 0
Umpqua Bank Fees 5,726 9,418 8,789 10,000 0
Subtotal Law Enforcement System 17,966,727 18,461,078 18,597,997 20,476,070 20,813,348
Jail System:
Jail Contract 996,557 1,213,502 1,322,894 1,389,039 1,588,841
Work Release(Geiger) 151,158 0 0 0 0
Subtotal Jail System 1,147,715 1,213,502 1,322,894 1,389,039 1,588,841
Other:
Fines&Forfeitures State Remittance 637,014 587,446 561,476 602,250 579,750
Animal Control Contract 287,081 290,228 291,209 294,121 299,636
Non-Capital Equipment for JAG Grant 0 4,579 0 20,000 20,000
Settle&Adjust 0 (753,653) 0 0 0
Non-Capital Equipment for 2011 JAG Grant 8,010 0 0 0 0
Non-Capital Equipment for 2013 JAG Grant 20,495 0 0 0 0
Non-Capital Equipment for WAS PC Grant 6,020 0 0 0 0
JAG-Wireless Cards 3,979 0 0 0 0
SVPD Wireless Cards 434 0 0 0 0
Travel/Mileage/Meals 0 74 0 0 0
Nighttime Seatbelt Patrol Overtime 1,647 0 0 0 0
Drive Hammered-Get Nailed Grant 19,802 8,743 0 0 0
Office Furniture&Equipment 0 36,823 67,187 0 0
Distracted Driving 0 331 0 0 0
Click it or Ticket 0 714 0 0 0
TZT seatbelt patrols 0 724 0 0 0
Subtotal Other 984,482 176,009 919,872 916,371 899,386
Subtotal Recurring 22,096,627 21,827,830 22,816,860 24,950,372 25,464,251
Nonrecurring:
Building Repair and Maintenance 22,159 8,863 56,934 0 0
LEC Labor Contract Settlement 0 224,244 0 0 0
Full Facility Generator 0 0 0 0 100,000
Capital outlay-CAD/RMS 7,468 294,575 177,126 145,000 0
Subtotal Nonrecurring 29,627 527,682 234,060 145,000 100,000
Total Public Safety $22,126,254 $22,355,512 $23,050,920 $25,095,372 $25,564,251
60
City of Spokane Valley
2018 Budgeted Contract Expenditures
$25,000,000 -
20,408,504
$20,000,000 -
$15,000,000 -
$10,000,000 -
$5,000,000 -
1,588,841
$679,191 785,359 558,234
99,629 68,500 299,636
$-
District Court Public Defender Prosecutor Sheriff Contract Emergency Law Enf. Bldg Jail Contract Animal Control
Contract Contract Contract Management Maintenance Contract
Contract Contract
61
Fund:001 General Fund Spokane Valley
Dept:018 Operation&Administrative Services 2018 Budget
The Operations&Administrative Services Department is composed of three divisions,the Deputy City Manager Division, the
Finance Division,and the Human Resources Division.
013-Deputy City Manager Division
The Deputy City Manager(DCM)supervises the Community and Public Works Department,assists the City Manager
in organizing and directing the other operations of the City,and assumes the duties of City Manager in his/her absence.
Accomplishments for 2017
• Worked to support the 2017 Goals of the Legislative and Executive Branch.
• Worked with the City Manager to develop and implement a reorganization that combined the Public Works and
Community and Economic Development Departments.This resulted in a reduction of.65 FTEs and reduced
payroll costs by approximately$200,000.The end result was the creation of three separate but interlinked divisions
including:
-Building and Planning
-Engineering(including Street Maintenance in Fund#101)
-Economic Development
• Coordinated the efforts of the City Hall construction and moving teams that led to the completion of the project
within budget in terms of both time and cost.
• Directed the City's Economic Development program which included:
-Strategic initiatives to prepare the City's Northeast Industrial Area for development including creating a
streamlined permitting process and extending critical infrastructure into the area.
-Coordinated with Spokane County to not only extend sewer service within City roads but also to future industrial
developments.
--Completed the 2017 marketing program which included the development of a dedicated economic development
website.
--Continued recruitments for two large industrial projects.
-Improved the 6 year Transportation Improvement Plan development process.
• Directed the Engineering Division and recruited a City Engineer
• Began the design process for the Barker and Pines Grade Separation Projects.
• Improved the City's relationship with the Washington State Department of Transportation.
• Oversaw the completion of the Sullivan Road Bridge Project.
• Reviewed the Pavement Management Program and initiated improvements for determining the City's financial needs.
• Completed the environmental determination process for the Painted Hills development.
Goals for 2018
• Support the 2018 Goals of the Legislative and Executive Branch.
• Work with the City Manager and Staff to develop the 2019 Business Plan.
• Continue to improve staff communication and efficiency as part of the 2017 reorganization.
• Complete the recruitment processes for ongoing large industrial projects.
• Complete the designs for the Barker and Pines Grade Separation Projects.
• Determine the City's financial need for the Pavement Management Program.
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Personnel-FTE Equivalents
Deputy City Manager 1.0 1.0 1.0 1.0 1.0
Senior Administrative Analyst 1.0 1.0 1.0 1.0 0.0
Public Information Officer 1.0 1.0 1.0 1.0 0.0
Administrative Analyst 1.0 1.0 1.0 1.0 0.0
Office Assistant I 1.0 1.0 1.0 1.0 1.0
Office Assistant ll 1.0 1.0 1.0 1.0 1.0
Total FTEs 6.0 6.0 6.0 6.0 3.0
Intern 1.0 1.0 1.0 1.0 0.0
Budget Detail
Wages,Payroll Taxes&Benefits $ 496,278 $ 612,576 $ 518,914 $ 672,977 $ 358,493
Supplies 2,519 1,089 1,137 2,000 2,000
Services&Charges 36,663 59,134 89,147 77,300 90,170
Nonrecurring Software Purchase(Q-Alert) 0 0 0 0 11,700
Total Deputy City Manager Division $ 535,460 $ 672,799 $ 609,198 $ 752,277 $ 462,363
62
Fund:001 General Fund Spokane Valley
Dept:018 Operation&Administrative Services 2018 Budget
014-Finance Division
The Finance Division provides financial management services for all City departments. Programs include accounting and
financial reporting,payroll,accounts payable,purchasing,budgeting and financial planning,treasury,information technology
and investments.The division is also responsible for generating and analyzing financial data related to the City's operations.
The department prepares Finance Activity Reports for review by the City Manager and City Council as well as the
Comprehensive Annual Financial Report(CAFR)that is subject to an annual audit by the Washington State Auditor's Office.
Accomplishments for 2017
• Implemented audit recommendations.
• Improved accuracy in the financial statement preparation process.
• Completed the 2016 CAFR by May 30,2017,and received a"clean audit opinion".
• Maintained consistent levels of service in payroll,accounts payable,budget development,periodic financial report
preparation,and information technology services.
• Continued with the ongoing process of refining the replacement program for IT resources.
• Worked with all City departments for a seamless physical and technological transfer of operations to the new City
Hall building.
• Acquired and installed equipment necessary for the broadcast of City Council meetings in the Council Chambers of
the new City Hall building.
Goals for 2018
• Maintain a consistent level of service in payroll,accounts payable,budget development,periodic and annual financial
report preparation and information technology services.
• Work with Finance staff to cross-train position responsibilities and knowledge base where possible.
• Provide adequate training opportunities to allow staff members to remain current with changes in pronouncements
by the Governmental Accounting Standards Board(GASB),changes in the Eden financial management system,and
changes in the electronic technology that allows all City employees to be more efficient and effective.
• Complete the 2017 Annual Financial Report by May 30,2018,and receive a"clean audit opinion"from the
Washington State Auditor's Office.
• Continue with the ongoing process of refining the replacement program for IT hardware resources including server
hardware,network hardware,printers,and network-based appliances(firewalls,email backup,network switches,
intrusion prevention hardware,etc.),desktop computers,and the phone system.This will continue to be the
foundation for future budget developments and in large part dictate operational workload through the course of the
next year.
• Update the existing inventory of all related equipment currently deployed including when it was acquired,its expected
useful life,anticipated replacement date,and replacement cost.
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Personnel-FTE Equivalents
Finance Director 1.00 1.00 1.00 1.00 1.00
Accounting Manager 1.00 1.00 1.00 1.00 1.00
Accountant/Budget Analyst 3.75 3.75 3.75 3.75 3.75
Accounting Technician 2.00 2.00 2.00 2.00 2.00
IT Specialist 2.00 2.00 2.00 3.00 3.00
GIS/Database Administrator 1.00 1.00 1.00 1.00 1.00
Help Desk Technician 1.00 1.00 1.00 0.00 0.00
Total FTEs 11.75 11.75 11.75 11.75 11.75
Budget Detail
Wages,Payroll Taxes&Benefits $ 1,057,271 $ 1,028,666 $ 1,149,070 $ 1,252,460 $ 1,308,614
Supplies 4,946 2,826 5,147 6,000 6,450
Services&Charges 36,520 30,817 19,181 24,000 24,000
Total Finance Division $ 1,098,737 $ 1,062,309 $ 1,173,398 $ 1,282,460 $ 1,339,064
63
Fund:001 General Fund Spokane Valley
Dept:018 Operation&Administrative Services 2018 Budget
016-Human Resources Division
Human Resources(HR)is administered through the City Manager. The HR operation provides services in compensation,
benefits,training and organizational development,staffing,employee relations,and communications.The Human
Resources Office also provides Risk Management services as well as Website and Mobile App design and maintenance
Accomplishments for 2017
• Provided support and guidance to employees and managers through the reorganization of Public Works and CED.
• Evaluated Employee risk codes in compliance with State Labor and Industries.
• Achieved the AWC WeIlCity Award for the 6th consecutive year.
• Coordinated Active Shooter and Personal Safety training for Staff.
• Assisted Council with the development of the City Manager review process.
Goals for 2018
• Negotiate the successor bargaining agreement with the Labor Union representing City employees.
• Respond to internal as well as external forces to recruit and maintain a high performing workforce.
• Continue to support employee wellness through attainment of the AWC WeIlCity Award.
• Support City departments in changes due to City Hall relocation.
• Provide Employee Ethics training to City Staff.
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Personnel-FTE Equivalents
Human Resource Manager 1.0 1.0 1.0 1.0 1.0
Human Resource Technician 1.0 1.0 1.0 1.0 1.0
Total FTEs 2.0 2.0 2.0 2.0 2.0
Budget Detail
Wages,Payroll Taxes&Benefits $ 208,063 $ 216,518 $ 226,290 $ 237,356 $ 254,577
Supplies 679 434 234 730 580
Services&Charges 20,941 18,648 15,710 24,331 20,230
Total Human Resources Division $ 229,683 $ 235,600 $ 242,234 $ 262,417 $ 275,387
64
Fund:001 General Fund Spokane Valley
Dept:032 Public Works I 2018 Budget
The Public Works Department was consolidated into the new Community and Public Works Department during the City's
reorganization effective April 1,2017.Historical information will be included here for comparison purposes until the prior
years'activity drops off of the below Budget Summary.
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Personnel-FTE Equivalents
Public Works Director 1.0 1.0 1.0 1.0 0.0
Administrative Assistant 2.0 2.0 2.0 2.0 0.0
Capital Improvements Program Manager 0.0 0.0 1.0 1.0 0.0
Engineer 1.0 1.0 1.0 1.0 0.0
Engineering Technician I 2.0 2.0 2.0 2.0 0.0
Engineering Technician ll 1.0 1.0 1.0 1.0 0.0
Maint/Const Inspector 0.5 0.5 0.5 0.5 0.0
Planning Grants Engineer 0.375 0.375 0.375 0.375 0.0
Senior Engineer 2.0 1.0 0.0 0.0 0.0
Senior Engineer-Proj Mgmt 1.0 2.0 2.0 2.0 0.0
Total FTEs 10.875 10.875 10.875 10.875 0.0
Budget Detail
Wages,Payroll Taxes&Benefits $ 647,097 $ 684,666 $ 660,386 $ 845,082 $ 0
Supplies 10,481 11,149 9,209 14,750 0
Services&Charges 51,768 42,913 102,733 61,800 0
Nonrecurring expenses 9,540 0 0 0 0
Total Public Works $ 718,886 $ 738,728 $ 772,328 $ 921,632 0
65
Fund:001 General Fund Spokane Valley
Dept:033 City Hall Operations and Maintenance 2018 Budget
The Community and Public Works Division provides management and oversight of the City Hall Operations and Maintenance
Department.This department is responsible for the overall operations and maintenance of the new City Hall facility,the
construction of which broke ground in June of 2016 and was completed in the Fall of 2017.The building is located on a
3.38 acre site at the southeast corner of Sprague Avenue and Dartmouth Road.The City Hall Operations and Maintenance
Department will be responsible for,among other things,the grounds maintenance,janitorial services,and maintenance
of the HVAC and other building systems.This department will also be responsible for the operations and maintenance of
other City facilities,such as the Valley Precinct and the Street Maintenance Shop,as time allows.
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Budget Budget Budget
Personnel-FTE Equivalents
Maintenance Worker-Facilities 0.0 0.0 0.0 1.0 1.0
Total FTEs 0.0 0.0 0.0 1.0 1.0
Budget Detail
Wages,Payroll Taxes&Benefits $ 0 $ 0 $ 0 $ 98,818 $ 100,943
Supplies 0 0 0 $ 30,000 $ 30,000
Services&Charges 0 0 0 $ 175,100 $ 175,100
Total Administrative Division $ 0 $ 0 $ 0 $ 303,918 $ 306,043
66
Fund:001 General Fund Spokane Valley
Dept:040 Community&Public Works 2018 Budget
The Community and Public Works Department is a new department as a result of the City's reorganization effective April 1,2017.
This Department is a consolidation of the previous Public Works and Community and Economic Development Departments. It
is comprised of three divisions:the Engineering Division,the Economic Development Division,and the Building and Planning
Division.
041 -Engineering Division
The Engineering Division combines Development Engineering from the previous Community&Economic Development
Department with the engineering service provided by the previous Public Works Department.The Engineering Division
includes the following functions:
Capital Improvement Program(CIP)plans,designs,and constructs new facilities and maintains,preserves,and
reconstructs existing facilities owned by the City of Spokane Valley.
Development Engineering(DE)ensures that land actions and commercial building permits comply with the adopted codes
for private infrastructure development through plan review and construction inspection.
Traffic Management and Operations provides traffic engineering for safe and efficient multi-faceted transportation systems
throughout the City(included in the Street Fund#101).
Utilities oversees the City's surface and Stormwater Utility,manages the City's contracts for solid waste collection
and disposal,and coordinates other utility issues on behalf of the City as assigned(included in the Stormwater
Management Fund#402).
Street Maintenance provides responsive maintenance and repairs for 461 center line miles of City streets. The
City of Spokane Valley operates ten City-owned snow plows which are responsible for the clearing of the priority 1 and 2
roads along with selected hillsides(included in the Street Fund#101).
Accomplishments for 2017
• Implemented approved capital projects.
• Administered and managed state and federal funds received for capital projects.
• Assisted with the development of the updated Transportation Improvement Plan.
• Assisted with the preparation of grant applications for capital projects.
• Completed 2017 Pavement Preservation Projects as approved.
• Participated in the update of the Eastern Washington Stormwater Manual.
• Coordinated regional transportation issues with SRTC,adjoining municipalities,and WSDOT.
• Provided high quality customer service by maintaining engineering/planning review times of less than 2 weeks.
Goals for 2018
• Implement approved capital projects
• Administer and manage state and federal funds received for capital projects.
• Assist with the preparation of grant applications for capital projects.
• Prepare final design for Barker Road and Pines Road Grade Separation Projects.
• Continue work on permit process and customer service improvement.
• Continue to coordinate regional transportation issues with SRTC,adjoining municipalities,and WSDOT.
(continued on next page)
67
Fund:001 General Fund Spokane Valley
Dept:040 Community&Public Works 2018 Budget
(continued from prior page)
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Personnel-FTE Equivalents
City Engineer 0.0 0.0 0.0 0.0 1.0
Administrative Assistant 0.0 0.0 0.0 0.0 2.0
Engineering Manager 0.0 0.0 0.0 0.0 1.0
Senior Engineer-Prodi Mgmt. 0.0 0.0 0.0 0.0 1.5 *
Engineering Tech II 0.0 0.0 0.0 0.0 0.5 *
Engineering Tech I 0.0 0.0 0.0 0.0 1.0 *
Senior Dev Engineer 0.0 0.0 0.0 0.0 1.0
Engineer 0.0 0.0 0.0 0.0 1.0
Main/Construction Inspector 0.0 0.0 0.0 0.0 2.0
Water Resource Sr.Engineer 0.0 0.0 0.0 0.0 1.0
Total FTEs 0.0 0.0 0.0 0.0 12.0
Budget Detail
Wages,Payroll Taxes&Benefits $ 0 $ 0 $ 0 $ 0 $ 1,424,787
Supplies 0 0 0 0 27,750
Services&Charges 0 0 0 0 120,410
Nonrecurring Items 0 0 0 0 0
Total Engineering Division $ 0 $ 0 $ 0 $ 0 $ 1,572,947
* 50%of these positions are budgeted to the Engineering Division in the General Fund with the balance budgeted as a part of
Capital Projects Funds.
68
Fund:001 General Fund Spokane Valley
Dept:040 Community&Public Works 2018 Budget
042-Economic Development Division
The Economic Development Division oversees the Comprehensive Plan,the Six-Year Transportation Improvement
Plan(TIP),Community Development Block Grants and Public Relations. The Division works to build relationships with
businesses,the community,and economic development partners to pursue economic development strategies ensuring
long-term fiscal strength of the City.
Accomplishments for 2017
• Administered the annual Comprehensive Plan update process.
• Developed the 2018-2023 Six-Year Transportation Improvement Program.
• Coordinated the City's Pavement Management Program.
• Authored the City's capital improvement grant applications.
• Developed a Planned Action Ordinance for NE Industrial Area.
• Worked with Spokane County to extend sewer to the NE Industrial Area.
• Created SEPA infill exemption areas to streamline development.
• Continued to implement the strategic marketing plan.
• Provided information to the general public,media,outside agencies,and community agencies.
• Continued to collaborate with economic development partners.
• Provided technical support to recruit new industries.
• Coordinated the Community Development Block Grant program.
Goals for 2018
• Implement the retail recruitment strategy.
• Develop a comprehensive prioritized Pavement Management Program.
• Pursue infrastructure improvements to foster economic development.
• Build and implement strategies to promote business growth.
• Continue to implement the strategic marketing plan.
• Strengthen relationships with our economic development partners.
• Seek grants to support economic development initiatives.
• Identify additional CDBG program opportunities.
• Develop tools and programs to support small business retention and expansion.
• Participate in regional economic,transportation,and planning committees.
• Develop a long range capital improvement program that integrates transportation,water,stormwater,and other
facility plans
• Seek opportunities to implement the tourism strategy.
• Partner and promote events such as Valleyfest,the Bike Swap,Crave NW,and Cycle Celebration.
• Seek partnership opportunities with schools and workforce development agencies.
• Continue to use strategic initiatives to recruit,expand,and retain businesses.
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Personnel-FTE Equivalents
Economic Development Manager 0.0 0.0 0.0 0.0 1.0
Economic Development Specialist 0.0 0.0 0.0 0.0 2.0
Planning Grants Engineer 0.0 0.0 0.0 0.0 0.375 *
Public Information Officer 0.0 0.0 0.0 0.0 1.0
Senior Transportation Planner 0.0 0.0 0.0 0.0 1.0
Office Assistant I 0.0 0.0 0.0 0.0 1.0
Total FTEs 0.0 0.0 0.0 0.0 6.375
Intern 0.0 0.0 0.0 0.0 1.0
Budget Detail
Wages,Payroll Taxes&Benefits $ 0 $ 0 $ 0 $ 0 $ 679,852
Supplies 0 0 0 0 3,040
Services&Charges 0 0 0 0 287,750
Nonrecurring-Retail Recruiter 0 0 0 0 50,000
Total Engineering Division $ 0 $ 0 $ 0 $ 0 $ 1,020,642
*Position is budgeted 37.5%here in the General Fund,37.5%in the Street Fund#101,and 25%in the Stormwater Fund#402
69
Fund:001 General Fund Spokane Valley
Dept:040 Community&Public Works 2018 Budget
043-Building and Planning Division
The Building and Planning Division is responsible for implementing and enforcing the State Building Code as required by state
law.The purpose of the International Codes,as adopted by the State of Washington and City of Spokane Valley,is to
promote the health,safety,and welfare of the occupants or users of the building and structures and the general public by
requiring minimum performance standard for structural strength,exit systems,stability sanitation,light,ventilation,energy
conservation,and fire safety to ensure the City's comply with various codes.
The Planning program's current primary responsibilities include processing revisions to the City's Municipal Code,reviewing
land use applications to ensure compliance with adopted development regulations,with the State Environmental Policy Act
(SEPA)(RCW 43.21C),and with the state subdivision law(RWC 58.17).
Accomplishments for 2017
•Created and implemented a customer service survey.
•Improved residential building review at the Permit Center Counter with increased counter reviews performed
by Permit Facilitators and creation of a Multiple Use Plan Program.
•Developed Swimming Pool,ROW Process&Submittal Guide as informational bulletins for public assistance.
•Maintained and enhanced partnerships with Spokane,Spokane County and outside review agencies.
•Implemented Code Enforcement process changes to incorporate Office Assistant and Building Inspector.
•Residential Approach Inspection shifted to Building Inspectors.
•Created and implemented a Regional Special Inspection and Fabricator program involvement in case creation
and field investigation.
•Coordinated progress reports on Regional Hazard Mitigation Plan.
•Created custom reports in permitting system to meet the needs of outside reporting agencies.
Goals for 2018
•Work on permit processes and customer service improvement plan to enhance customer experience at the
Permit Center.
•Develop performance measures.
•Coordinate on central reporting function in SMARTGov System.
•Expand on-line permit system.
•Incorporate data from SVFD records to facilitate re-use of existing vacant buildings and tenant spaces.
•Increase efforts to establish and maintain relationships with regional jurisdictions and outside review agencies.
•Implement Code Enforcement educational awareness program to inform the public.
•Provide cross training of staff to facilitate coverage during times of lean staffing.
•Coordinate with regional partners on the Hazard Mitigation Plan.
•Assist in the finalization of Municipal Code updates.
•Process 2017 Comprehensive Plan amendments.
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Personnel-FTE Equivalents
Building Official 0.0 0.0 0.0 0.0 1.0
Assistant Building Official 0.0 0.0 0.0 0.0 1.0
Building Inspector II 0.0 0.0 0.0 0.0 3.0
Administrative Assistant 0.0 0.0 0.0 0.0 1.0
Planner 0.0 0.0 0.0 0.0 3.0
Development Service Coordinator 0.0 0.0 0.0 0.0 1.0
Engineering Tech 0.0 0.0 0.0 0.0 1.0
Office Assistant I 0.0 0.0 0.0 0.0 2.0
Permit Facilitator 0.0 0.0 0.0 0.0 2.0
Plans Examiner 0.0 0.0 0.0 0.0 1.0
Senior Plans Examiner 0.0 0.0 0.0 0.0 1.0
Code Enforcement Officer 0.0 0.0 0.0 0.0 1.0
Senior Planner 0.0 0.0 0.0 0.0 1.0
Total FTEs 0.0 0.0 0.0 0.0 19.0
Budget Detail
Wages,Payroll Taxes&Benefits $ 0 $ 0 $ 0 $ 0 $ 1,876,477
Supplies 0 0 0 0 44,200
Services&Charges 0 0 0 0 325,000
Intergovernmental Payments 0 0 0 0 20,000
Total Building Division $ 0 $ 0 $ 0 $ 0 $ 2,265,677
70
Fund:001 General Fund Spokane Valley
Dept:058 Community&Economic Development 2018 Budget
The Community and Economic Development Department was consolidated into the new Community and Public Works
Department during the City's reorganization effective April 1,2017.Historical information will be included here for comparison
purposes until the prior years'activity drops off of the below Budget Summary.
050-Administration Division
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Personnel-FTE Equivalents
Community Development Director 1.0 1.0 1.0 1.0 0.0
Administrative Assistant 1.0 1.0 1.0 1.0 0.0
Total FTEs 2.0 2.0 2.0 2.0 0.0
Budget Detail
Wages,Payroll Taxes&Benefits $ 227,397 $ 237,232 $ 247,129 $ 206,762 $ 0
Supplies 3,582 2,553 3,207 3,100 0
Services&Charges 12,022 10,785 11,381 18,600 0
Nonrecurring Professional Services 32,410 206,704 335,204 0 0
Total Administrative Division $ 275,410 $ 457,274 $ 596,921 $ 228,462 $ 0
051 -Economic Development Division
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Personnel-FTE Equivalents
Engineer 0.0 0.5 0.65 0.65 0.0
Senior Planner-CD 0.0 1.0 1.0 1.0 0.0
E.D.Project Specialist 0.0 1.0 1.0 1.0 0.0
Total FTEs 0.0 2.5 2.65 2.65 0.0
Budget Detail
Wages,Payroll Taxes&Benefits $ 0 $ 234,966 $ 291,881 $ 420,432 $ 0
Supplies 0 6 965 1,100 0
Services&Charges 0 3,930 191,615 271,300 0
Nonrecurring Services&Charges 0 0 0 164,200 0
Total Administrative Division $ 0 $ 238,902 $ 484,461 $ 857,032 $ 0
71
Fund:001 General Fund Spokane Valley
Dept:058 Community&Economic Development 2018 Budget
055/056-Development Services Division
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Personnel-FTE Equivalents
Development Services Manager 0.0 1.0 1.0 1.0 0.0
Engineer 1.5 2.0 2.0 2.0 0.0
Assistant Engineer 1.0 1.0 1.0 1.0 0.0
Senior Planner 0.0 1.0 1.0 1.0 0.0
Planner 0.0 2.0 2.0 2.0 0.0
Maint/Construction Inspector 1.0 1.0 1.0 1.0 0.0
Code Enforcement Officer 0.0 1.0 1.0 0.0 0.0
ROW Inspector 1.0 1.0 1.0 1.0 0.0
Office Assistant I 1.0 1.0 1.0 1.0 0.0
Senior Engineer 1.0 0.0 0.0 0.0 0.0
Engineering Technician 0.5 0.0 0.0 0.0 0.0
Total FTEs 7.0 11.0 11.0 10.0 0.0
Budget Detail
Wages,Payroll Taxes&Benefits $ 1,278,597 $ 1,115,465 $ 1,158,836 $ 1,133,484 0
Supplies 7,862 10,058 10,657 16,550 0
Services&Charges 257,861 246,964 251,364 263,350 0
Intergovernmental Payments 0 0 21,662 20,000 0
Total Engineering Division $ 1,544,320 $ 1,372,487 $ 1,442,519 $ 1,433,384 0
057-Building Division
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Personnel-FTE Equivalents
Building Official 1.0 1.0 1.0 1.0 0.0
Building Inspector ll 3.0 3.0 3.0 3.0 0.0
Planner 2.0 2.0 2.0 1.0 0.0
Development Service Coordinator 1.0 1.0 1.0 1.0 0.0
Engineering Tech 1.0 1.0 1.0 1.0 0.0
Office Assistant I 1.0 2.0 2.0 2.0 0.0
Permit Facilitator 2.0 2.0 2.0 2.0 0.0
Plans Examiner 0.5 1.0 1.0 1.0 0.0
Senior Plans Examiner 1.0 1.0 1.0 1.0 0.0
Code Enforcement Officer 0.0 0.0 0.0 1.0 0.0
Assistant Planner 0.0 0.0 0.0 0.0 0.0
Total FTEs 12.5 14.0 14.0 14.0 0.0
Budget Detail
Wages,Payroll Taxes&Benefits $ 1,098,561 $ 1,126,106 $ 1,184,430 $ 1,370,734 $ 0
Supplies 14,196 7,230 18,504 32,700 0
Services&Charges 65,457 60,112 64,652 78,300 0
Total Building Division $ 1,178,214 $ 1,193,448 $ 1,267,586 $ 1,481,734 $ 0
72
Fund:001 General Fund Spokane Valley
Dept:076 Parks&Recreation 2018 Budget
The Parks and Recreation Department is composed of six divisions including Administration, Maintenance,
Recreation,Aquatics,Senior Center,and CenterPlace. The overall goal of the department is to provide quality
recreation programs and acquisition,renovation,development,operation and maintenance of parks and maintenance
of parks and recreation facilities.
000-Parks Administration Division
The Administration Division provides direction and leadership for the Parks and Recreation Department in implementing
the goals and objectives of the City Council and facilitates the general upkeep of parks and public areas of the City.
Accomplishments for 2017
• Constructed new splash pad and ADA pathway at Edgecliff Park.
• Added amenities to Valley Mission Dog Park.
• Completed construction of the Pines to Evergreen section of the Appleway Trail.
• Hosted KS PS's Wall of Healing Community Event.
• Received donor funding for park amenities.
• Pursued acquisition of WSDOT property adjacent to Sullivan Park.
Goals for 2018
• Construct Browns Park perimeter path and lighting.
• Construct the Sullivan to Corbin section of the Appleway Trail.
• Add perimeter fencing at Sullivan Park.
• Pursue land acquisitions for priority facilities such as disc golf,skateboard park,etc.
• Install new park signs at Sullivan, Park Road,Castle and Balfour Parks.
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Personnel-FTE Equivalents
Parks&Recreation Director 1.0 1.0 1.0 1.0 1.0
Administrative Assistant 1.0 1.0 1.0 1.0 1.0
Total FTEs 2.0 2.0 2.0 2.0 2.0
Budget Detail
Wages,Payroll Taxes&Benefits $ 224,275 $ 230,394 $ 232,889 $ 243,514 $ 254,133
Supplies 2,493 2,688 3,258 7,400 7,600
Services&Charges 28,367 28,433 22,803 45,850 39,350
Nonrecurring Expenses 11,192 78,659 83,951 0 0
Total Parks Administration $ 266,327 $ 340,174 $ 342,901 $ 296,764 $ 301,083
73
Fund:001 General Fund Spokane Valley
Dept:076 Parks&Recreation 2018 Budget
300-Maintenance Division
The Parks Maintenance Division is responsible for the contracted maintenance and upkeep of our parks and public areas
including the Centennial Trail.
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Budget Detail
Supplies $ 2,903 $ 3,444 $ 13,809 $ 5,500 $ 7,500
Services&Charges 791,348 830,640 876,115 920,850 886,200
Total Parks Maintenance $ 794,251 $ 834,084 $ 889,924 $ 926,350 $ 893,700
301 -Recreation Division
The Recreation Division coordinates and facilitates the delivery of recreation programs and service throughout the
City and the City's Park system.
Accomplishments for 2017
• Conducted successful free summer program.
• Conducted successful summer day camp program.
• Partnered with the Library District for summer park programming.
• Conducted first free summer movie at Valley Mission with free swimming.
Goals for 2018
• Research and offer new recreation programs that serve the needs of the Community.
• Continue to provide quality recreation programs for the Spokane Valley Community.
• Foster relationships with Community partners.
• Offer affordable community events for families,teens,and the Community.
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Personnel-FTE Equivalents
Recreation Coordinator 1.0 1.0 1.0 1.0 1.0
Budget Detail
Wages,Payroll Taxes&Benefits $ 142,074 $ 164,092 $ 157,707 $ 178,945 $ 189,274
Supplies 6,740 7,791 5,773 8,200 7,750
Services&Charges 47,670 62,052 72,052 59,150 63,550
Total Recreation Division $ 196,484 $ 233,935 $ 235,532 $ 246,295 $ 260,574
74
Fund:001 General Fund Spokane Valley
Dept:076 Parks&Recreation 2018 Budget
302-Aquatics Division
The City of Spokane Valley owns three pools: Park Road Pool,Terrace View Pool,and Valley Mission Pool.
Services include open swim,swim lessons,swim team and facility rentals. In addition, the City leases a portion of
Valley Mission Park to Splashdown Inc.for a water park.The City currently is contracting with the YMCA for all aquatic
activities within the City. The YMCA provides the lifeguards and maintains the pools during the season.
Accomplishments for 2017
• Maintained full summer swimming program.
• Replaced main drain piping from the drain boxes at Terrace View and Park Road Pools.
• Replaced the gutter line running to the outdoor drain pit at Valley Mission Pool.
• Repaired peeling paint at Terrace View Pool.
• Improved coordination and communication among teams for the summer swim meet season.
Goals for 2018
• Maintain full summer swimming program.
• Improve the summer pool schedule for better public understanding.
• Maintain Paws in the Pool Program.
• Investigate expanding the water exercise program.
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Budget Detail
Supplies $ 424 $ 351 $ 1,517 $ 3,200 $ 3,300
Services&Charges 436,607 487,564 460,474 494,150 489,600
Total Aquatics Division $ 437,031 $ 487,915 $ 461,991 $ 497,350 $ 492,900
75
Fund:001 General Fund Spokane Valley
Dept:076 Parks&Recreation 2018 Budget
304-Senior Center Division
The City of Spokane Valley Parks and Recreation Department assumed operational control of the Valley Senior Center
in 2003.
Accomplishments for 2017
• Continued to enhance the resource and referral information at the reception desk to be better equipped to handle calls.
• Offered"Get Acquainted Open House"to allow the public to visit the CenterPlace and the Senior Center.
• Continued to work with the Board on providing board training classes.
• Worked closely with the Parks&Recreation Director on programs being offered to seniors.
• Offered more Tuesday evening classes in the Senior Wing of CenterPlace.
Goals for 2018
• Continue to enhance the resource and referral information at the reception desk to be better equipped to handle calls.
• Continue to work with the Board on providing board training classes.
• Work closely with the Parks&Recreation Director on programs being offered to seniors.
• Offer more Tuesday evening classes in the Senior Wing of CenterPlace.
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Personnel-FTE Equivalents
Senior Center Specialist 1.0 1.0 1.0 1.0 1.0
Total FTEs 1.0 1.0 1.0 1.0 1.0
Intern 1.0 0.0 0.0 0.0 0.0
Budget Detail
Wages,Payroll Taxes&Benefits $ 79,872 $ 82,625 $ 85,521 $ 89,416 $ 91,729
Supplies 1,460 454 1,170 1,600 1,600
Services&Charges 2,514 2,298 1,645 4,900 4,900
Total Senior Center Division $ 83,846 $ 85,377 $ 88,336 $ 95,916 $ 98,229
76
Fund:001 General Fund Spokane Valley
Dept:076 Parks&Recreation 2018 Budget
305-CenterPlace Division
Construction of Mirabeau Point CenterPlace began in late 2003 and was completed mid-year 2005.The project
represented the culmination of eight years of planning and fundraising by Mirabeau Point Inc.and the joint involvement
of the City and Spokane County. The approximately 54,000 square foot facility houses the City of Spokane Valley
Senior Center,a great room/banquet facility,numerous meeting rooms,multi-purpose rooms and a high tech
lecture hall. The facility combines with Mirabeau Meadows Parks and Mirabeau Springs to form a regional focal point
for Northeastern Washington and Northern Idaho.
Accomplishments for 2017
• Upgraded the audio and visual systems and equipment in the Great Room and Small Dining Room.
• Replaced carpeting in Rooms 109, 110 and 213.
• Hosted a successful community food and beverage event-CRAVE NW.
• Completed the master plan for the west lawn at CenterPlace.
Goals for 2018
• Replace flooring in the Great Room and Small Dining Room at CenterPlace.
• Complete Phase 1 of improvement for an outdoor event venue space on west lawn.
• Update existing Business and Marketing Plan.
• Continue to host CRAVE NW and other community events.
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Personnel-FTE Equivalents
Customer Relations/Facilities Coordinator 1.0 1.0 1.0 1.0 1.0
Administrative Assistant 1.0 1.0 1.0 1.0 1.0
Office Assistant I 1.0 1.0 1.0 1.0 1.0
Maintenance Worker 2.0 2.0 2.0 2.0 2.0
Total FTEs 5.0 5.0 5.0 5.0 5.0
Budget Detail
Wages,Payroll Taxes&Benefits $ 402,329 $ 442,655 $ 467,950 $ 502,139 $ 503,499
Supplies 63,834 53,919 59,418 73,524 73,524
Services&Charges 335,274 306,138 330,779 326,295 333,445
Nonrecurring Expenditures 0 0 0 0 53,000
Total CenterPlace Division $ 801,437 $ 802,712 $ 858,147 $ 901,958 $ 963,468
77
Fund:001 General Fund Spokane Valley
Dept:090 General Government 2018 Budget
The General Government Department accounts for those activities that are not specific to the functions of any particular
General Fund Department or operation. Expenditures recorded here are composed of City Hall rent/bond payments
information technology equipment and services;capital costs that benefit more than one department;support of agencies
external to the City that provide social service programs and economic development services;and transfers to other City
funds for property/casualty insurance premiums(Fund#502),park capital projects(Fund#309)and the pavement preservation
program(Fund#311).
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Supplies
Employee Recognition-Operating Supplies $ 2,667 $ 1,490 $ 599 $ 3,000 $ 1,500
Office&Operating Supplies 0 187 41 0 0
Small Tools&Minor Equipment 3,738 7,443 5,825 7,250 6,900
Computer Hardware-Non Capital 30,671 38,277 54,773 107,700 66,050
Computer Software-Non Capital 32,631 5,093 20,859 12,500 20,300
Fuel 104 0 0 0 0
Office&Operating Supplies 8,418 16,753 9,196 15,000 9,700
78,229 69,243 91,293 145,450 104,450
Other Services&Charges
Professional Services-Misc Studies 117,149 22,907 99,509 200,000 200,000
Accounting&Auditing 66,714 77,474 82,775 90,000 90,000
Uncollectible Accounts Expense 0 2,095 0 0 0
Employee Recognition&Safety Program 0 299 917 0 1,500
Postage 315 10,428 82 2,500 2,500
Telephone Service 8,790 8,168 7,077 9,000 9,000
Cell Phones 1,335 949 1,680 1,500 1,700
Internet Service 10,404 11,458 8,114 11,800 8,500
City Wide Records Management 3,610 5,870 0 10,000 10,000
City Hall Rent 412,681 426,964 437,864 0 0
Facility Repairs&Maintenance 1,318 8,897 1,595 5,000 5,000
Interfund Vehicle Lease 0 0 500 1,000 500
Equip Repair&Maint-Hardware Support 51,617 40,450 34,611 31,400 46,400
IT Support 13,323 20,855 12,659 72,700 28,300
Software Licenses&Maintenance 66,369 65,353 82,967 70,940 88,000
Merchant Charges(Bankcard Fees) 1,765 231 287 2,000 500
Equipment Rental 3,300 1,921 4,261 4,260 4,260
Printing&Binding 0 536 589 500 600
Miscellaneous Services 2,143 5,256 5,378 10,000 5,400
Network Infrastructure Access 0 0 17,662 0 5,000
General Operating Leases:Computer 49,645 45,347 46,480 51,000 60,000
Economic Development-Site Selector 9,139 8,542 9,041 10,000 10,000
Professional Services-Economic Dev. 87,498 70,330 60,216 0 0
Contracted economic dev. 0 16,560 43,000 0 0
City Economic Development 196,877 153,350 0 0 0
Professional Services-Social Services 61,723 90,974 43,496 0 0
Alcohol Treatment:Liquor Excise Tax 3,439 5,012 8,710 0 0
Alcohol Treatment:Liquor Profits 16,258 16,131 16,081 22,000 25,000
Outside Agencies-Social Svc&Econ.Dev. 0 0 0 150,000 150,000
$ 1,185,412 $ 1,116,357 $ 1,025,551 $ 755,600 $ 752,160
(continued to next page)
78
Fund:001 General Fund Spokane Valley
Dept:090 General Government 2018 Budget
(continued from previous page)
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Budget Budget Budget
Intergovernmental Services
Election Costs $ 0 $ 16,347 $ 0 $ 90,000 $ 90,000
Voter Registration 84,764 97,091 85,893 100,000 100,000
Taxes and assessments 6,909 5,617 892 7,500 7,500
Spokane County Air Pollution Authority 115,915 115,915 116,432 131,000 135,000
207,588 234,970 203,217 328,500 332,500
Capital Outlays
PEG COSV Broadcast-Software/hardware 30,596 0 0 0 0
Computer Hardware-Capital 68,956 0 23,802 10,000 70,000
99,552 0 23,802 10,000 70,000
Debt Service:Principal
Interest and Other Debt Service Costs 435 425 624 0 600
Interfund Payments for Service
Transfer out-#204(City Hall bond payment) 0 0 198,734 430,630 399,350
Transfer out-#309(park capital pro)) 242,298 115,575 260,122 160,000 160,000
Transfer out-#310(bond pmt>$434.6 lease) 0 67,600 72,500 0 0
Transfer out-#310(city hall o&m costs) 0 271,700 271,700 0 0
Transfer out-#311 (pvmnt preservation) 888,823 920,000 943,800 953,200 962,700
Transfer out-#501(CenterPlace kitchen reserve) 0 0 0 36,600 36,600
Transfer out-#502(risk management) 325,000 325,000 325,000 350,000 370,000
1,456,121 1,699,875 2,071,856 1,930,430 1,928,650
Miscellaneous
SCRAPS pass through 0 1,099 1,209 1,300 1,300
Leasehold Excise Tax Pass-Through 0 0 628 0 600
0 1,099 1,837 1,300 1,900
Subtotal Recurring Expenditures $ 3,027,337 $ 3,121,969 $ 3,418,180 $ 3,171,280 $ 3,190,260
Nonrecurring/Nonrecurring Capital
City Hall lease payment(2017 final year) 0 0 0 513,100 0
Copy Machine 0 21,145 0 20,000 0
Computer Hardware-Capital 0 65,610 76,119 80,000 110,000
Computer Software-Capital 20,789 18,931 10,870 0 5,000
City Hall Remodel 0 12,842 0 0 0
SCRAPS pass through 57,259 0 0 0 0
Transfer out-#106(solid waste educ_) 60,000 0 0 0 0
Transfer out-#122(Replenish Winter Weather Rese 0 0 15,043 258,000 0
Transfer out-#309(CP outdoor venue) 0 0 0 0 200,000
Transfer out-#309(Browns Pk lighting) 0 0 0 0 200,000
Transfer out-#312(capital reserve fund) 2,443,507 1,783,512 1,828,723 3,003,929 1,000,000
Transfer out-#314(RR Grade Separation) 0 0 0 1,200,000 0
2,581,555 1,902,040 1,930,755 5,075,029 1,515,000
Total Governmental Division $ 5,608,892 $ 5,024,009 $ 5,348,935 $ 8,246,309 $ 4,705,260
79
Fund: 101 Street Fund Spokane Valley
2018 Budget
The Street Fund was established to account for the activities associated with the provision of efficient and safe movement
of both motorized and non-motorized vehicles,as well as pedestrians within the limits of the City,and coordinate convenient
interconnect to the regional transportation system. Maintenance work includes snow and ice control,street pavement repairs,
traffic signals and signs,landscaping and vegetation control,and many other street maintenance and repair activities.
Accomplishments for 2017
• Renewed contracts with private contractors for street maintenance services.
• Continued to define and implement a fleet maintenance program.
• Contributed$1.0M to Pavement Preservation through the street maintenance contract.
• Improved safety at 18 of the City's busiest signalized intersections by installing reflectorized backplates
• Collected data for 1/2 the arterials and 1/3 the local roads to update the City's pavement preservation database.
• Updated 43 traffic signals with new hardware&software on the City's principal arterial system for better traffic
progression.
• Worked with WSDOT to upgrade the City's traffic signal software for better traffic coordination.
Goals for 2018
• Continue to update and implement the pavement management plan.
• Renew contracts with private contractors for street maintenance services.
• Evaluate traffic management system to keep in-house or integrate into SRTMC.
• Develop a maintenance program for traffic signal components to address aging infrastructure.
• Optimize traffic signal timings for improved traffic progression through the Argonne,Pines,and Sullivan Corridors.
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Personnel-FTE Equivalents
Senior Engineer-Traffic 1.0 1.0 1.0 1.0 1.0
Public Works Superintendent 1.0 1.0 1.0 1.0 1.0
Maintenance/Construction Inspector 2.0 2.35 2.35 2.35 2.35
Assistant Engineer-Traffic/Planning 1.0 1.0 1.0 1.0 1.0
Planning Grants Engineer 0.375 0.375 0.375 0.375 0.375
Total FTEs 5.375 5.725 5.725 5.725 5.725
Interns&Temp/Seasonal 2.0 2.0 2.0 2.0 2.0
For 0.5 FTE of the 2 FTEs,only 50%is budgeted to the Street Fund with the balance budgeted as part of
the capital project funds
(continued to next page)
80
Fund:101 Street Fund Spokane Valley
2018 Budget
(continued from previous page)
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget _ Budget
Revenues
Utility Tax $ 2,461,060 $ 2,257,184 $ 2,069,309 $ 2,000,000 $ 1,900,000
Motor Vehicle Fuel Tax 1,878,476 1,935,629 2,005,870 2,040,300 2,052,400
Multimodal Transportation Revenue 0 0 95,509 98,868 133,800
Right-of-Way Maintenance Fee 0 0 56,035 50,000 70,000
Investment Interest 2,037 3,212 5,886 4,000 6,000
Grant Proceeds 15,150 0 12,066 0 0
Transfers in 23 0 0 0 0
Miscellaneous 9,414 25,167 226 10,000 10,000
Non recurring insurance proceeds 0 0 59,426 0 0
Total revenues 4,366,160 4,221,192 4,304,327 4,203,168 4,172,200
Expenditures
Wages,Payroll Taxes&Benefits 681,165 738,144 728,627 754,872 771,019
Supplies 119,742 116,659 87,533 105,000 112,500
Services&Charges 2,030,250 2,041,767 2,122,931 2,168,151 2,141,751
Snow Operation 508,353 465,231 409,635 468,000 504,800
Intergovernmental Payments 876,268 707,315 836,101 795,000 851,000
Transfers out-#001 39,700 39,700 39,700 39,700 39,700
Transfers out-#311 (pvmnt pres) 282,000 206,618 67,342 67,342 67,342
Transfers out-#501 (non-plow) 10,777 12,077 31,000 23,250 21,250
Transfersout-#501 (plow replace) 75,000 0 40,000 77,929 77,929
Signal Detection Replacement Program 0 0 0 40,000 0
Capital construction and equipment 100,894 155,849 0 0 0
Nonrecurring Expenditures
Durable striping at Trent&Argonne 0 0 0 75,000 0
Spare traffic signal equipment 0 0 0 30,000 0
Battery backups for intersections 0 0 0 15,000 15,000
Traffic Signal Cabinet Replacement 0 0 59,695 0 0
Maintenance facility storage unit 0 0 4,871 0 0
Transportation Mgmt Center 0 0 1,465 0 0
Total expenditures 4,724,149 4,483,360 4,428,900 4,659,244 4,602,291
Revenues over(under)expenditures (357,989) (262,168) (124,573) (456,076) (430,091)
Beginning fund balance 2,063,234 1,705,245 1,443,077 1,318,504 862,428
Ending fund balance $ 1,705,245 $ 1,443,077 $ 1,318,504 $ 862,428 $ 432,337
81
Fund: 103 Paths&Trails Fund Spokane Valley
2018 Budget
The State of Washington collects a$0.494 per gallon motor vehicle fuel tax at the pump.Of this amount,the State remits
a portion of the tax back to cities on a per capita basis. For 2018 the Municipal Research and Services Center estimates the
distribution back to cities will be$21.72 per person. Based upon a City of Spokane Valley population of 94,890(per the
Washington State Office of Financial Management on April 1,2017)we anticipate the City will collect$2,061,100 in 2011.
RCW 47.030.050 specifies that 0.42%of this tax must be expended for the construction of paths and trails and based upon
the 2018 revenue estimate this computes to$8,700. The balance or$2,052,400 will be credited to Fund#101 for Street
maintenance and operations.
The portion of the motor vehicle tax allocated to the Paths and Trails Fund is by State Law restricted for the construction
and/or improvement of paths and trails within the City. Because the cost of such projects is typically much greater
than the funds generated in a single year,we typically leave the fund balance untouched until an adequate fund balance
is available. The City transferred$50,000 in 2014 and$9,300 in 2016 to the Parks Capital Projects Fund#309 to be applied
towards the Appleway Trail Project from University to Pines.
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Revenues
Motor Vehicle Fuel(Gas)Tax $ 7,923 $ 8,226 $ 8,460 $ 8,600 $ 8,700
Investment Interest 34 0 170 0 0
Total revenues 7,957 8,226 8,630 8,600 8,700
Expenditures
Capital Outlay 0 0 0 0 0
Transfers out- #309 50,000 0 9,300 0 0
Total expenditures 50,000 0 9,300 0 0
Revenues over(under)expenditures (42,043) 8,226 (670) 8,600 8,700
Beginning fund balance 71,871 29,828 38,054 37,384 45,984
Ending fund balance $ 29,828 $ 38,054 $ 37,384 $ 45,984 $ 54,684
82
Fund: 104 Hotel/Motel Tax-Tourism Facilities Fund Spokane Valley
2018 Budget
The Hotel/Motel Tax -Tourism Facilities Fund accounts for the receipt and expenditure of a special excise tax of
1.3%on the sale or charge made for the furnishing of lodging under RCW 82.08. These funds will be used solely for
capital expenditures for acquiring,constructing,making improvements to or other related capital expenditures for large
sporting venues,or venues for tourism-related facilities,which facilities generate overnight guests at lodging facilities
subject to the taxes imposed.
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Revenues
Hotel/Motel Tax $ 0 $ 182,236 $ 387,333 $ 377,000 $ 377,000
Investment Interest 0 111 1,552 0 1,500
Transfers in-#105 0 0 0 250,000 0
Total revenues 0 182,347 388,885 627,000 378,500
Expenditures
Capital Outlay 0 0 0 0 0
Total expenditures 0 0 0 0 0
Revenues over(under)expenditures 0 182,347 388,885 627,000 378,500
Beginning fund balance 0 0 182,347 571,232 1,198,232
Ending fund balance $ 0 $ 182,347 $ 571,232 $ 1,198,232 $ 1,576,732
1111 Hotel/Motel Tax Fund Spokane Valley
2018 Budget
The Hotel/Motel Fund accounts for the receipt and expenditure of a special excise tax of 2%on the sale or charge
made for the furnishing of lodging under RCW 82.08. These funds will be used solely for the purpose of paying
all or any part of the cost of tourism promotion,acquisition or operation of tourism-related facilities,and marketing
of special events and festivals designed to attract tourists.
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Revenues
Hotel/Motel Tax $ 549,267 $ 581,237 $ 596,373 $ 580,000 $ 580,000
Investment Interest 299 484 1,275 500 1,000
Total revenues 549,566 581,721 597,648 580,500 581,000
Expenditures
Tourism Promotion $ 546,545 $ 484,968 $ 498,172 $ 354,000 $ 572,000
Transfers out- #001 30,000 30,000 30,000 30,000 30,000
Transfers out- #104 0 0 0 250,000 0
Transfers out- #109 0 68,000 58,387 0 0
Total expenditures 576,545 582,968 586,559 634,000 602,000
Revenues over(under)expenditures (26,979) (1,247) 11,089 (53,500) (21,000)
Beginning fund balance 236,927 209,948 208,701 219,790 166,290
Ending fund balance $ 209,948 $ 208,701 $ 219,790 $ 166,290 $ 145,290
83
Fund:106 Solid Waste Fund Spokane Valley
2018 Budget
In 2003,the City of Spokane Valley entered into an interlocal agreement with the City of Spokane and Spokane County
to join the existing Spokane Regional Solid Waste Management System for a period of eight years. In 2011,that
agreement was extended through November 16,2014.
Committed to ensuring Spokane Valley citizens are provided with solid waste services that are affordable,sustainable,
and environmentally responsible,in June 2014 the City of Spokane Valley opted to contract for solid waste transfer,
transport and disposal services with Sunshine Recyclers,Inc.Services provided under the contract were effective
November 17,2014,and continue for a period of ten years with options for two three-year extensions. Terms of the
contract require Sunshine to pay the City an annual administrative fee of$125,000 that will be used by the City to offset
contract administrative costs and solid waste management within the city,including solid waste public educational
efforts. The contract also provides that a road maintenance fee will be paid by Sunshine at the rate of$1 per ton for
each ton in excess of 45,500 tons in a single contract year. Payments will be made to the City by March 31 of the year
following the calendar year being measured. During 2017,the City received a payment in the amount of$71,112,which
was receipted in the Street Fund#101 to offset road maintenance costs.
In June 2017,the City entered a contract with Waste Management for the collection of garbage,recyclables,and
compostables for the period of April 1,2018 through March 31,2028 with the option of two additional two-year extensions.
Terms of the contract require Waste Management to pay the City a one-time fee of$47,500 upon contract execution to
reimburse the City for the costs of procuring the contract.Waste Management is also required to pay the City an
monthly administrative fee of 1%of gross receipts,which is estimated to be approximately$100,000 in 2018.
During the years of 2013 and 2014,the General Fund#001 funded various studies and fees related to the solid waste
program and transferred$60,000 to the Solid Waste Fund#106 for the purpose of providing information materials
and marketing necessary to inform residents and businesses of the change in solid waste transfer,transport and
disposal.The total amount paid out of the General Fund for these expenditures was$202,121.Beginning in 2015 the
Solid Waste Fund will reimburse the General Fund for these costs over a 5-year period,which equates to a
payment of annually of$40,425 in the years 2015 through 2019.
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Revenues
Administrative fees $ 0 $ 125,000 $ 125,000 $ 125,000 $ 225,000
Investment interest 0 0 184 0 0
Grant Proceeds 0 0 17,677 26,800 0
Transfer in-#001 60,000 0 0 0 0
Total revenues 60,000 125,000 142,861 151,800 225,000
Expenditures
Education&Contract Administration $ 52,661 $ 49,040 $ 66,188 $ 111,375 $ 184,575
Transfers out-#001 0 40,425 40,425 40,425 40,425
Total expenditures 52,661 89,465 106,613 151,800 225,000
Revenues over(under)expenditures 7,339 35,535 36,248 0 0
Beginning fund balance 0 7,339 42,874 79,122 79,122
Ending fund balance $ 7,339 $ 42,874 $ 79,122 $ 79,122 $ 79,122
84
Fund:107 PEG Fund Spokane Valley
2018 Budget
Under the City's cable franchise,the franchise grantee remits to the City as a capital contribution in support of Public
Education Government(PEG)capital requirements an amount equal to$0.35 per subscriber per month to be paid to
the City on a quarterly basis for the life of the franchise.Capital contributions collected under this agreement are allocated
to PEG capital uses exclusively. PEG capital uses include in part the set up of equipment in the City Council Chambers
that allows Spokane Valley to broadcast Council meetings both live and through subsequent reviews via digital recordings
available on the City's website.
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Revenues
Comcast PEG contribution $ 0 $ 81,806 $ 79,427 $ 80,000 $ 79,000
Investment interest 0 0 784 0 0
Transfer in from fund#001 0 267,333 0 0 0
Total revenues 0 349,139 80,211 80,000 79,000
Expenditures
PEG Reimbursement-CMTV $ 0 $ 0 $ 117,000 $ 0 $ 40,200
New City Hall Council Chambers 0 0 5,435 250,000 0
Capital Outlay 0 47,957 18,617 12,500 31,000
Total expenditures 0 47,957 141,052 262,500 71,200
Revenues over(under)expenditures 0 301,182 (60,841) (182,500) 7,800
Beginning fund balance 0 0 301,182 240,341 57,841
Ending fund balance $ 0 $ 301,182 $ 240,341 $ 57,841 $ 65,641
85
Fund: 120 CenterPlace Operating Reserve Fund Spokane Valley
I2018 Budget
The CenterPlace Operating Reserve Fund was established as a result of a covenant related to the issuance of limited
tax general obligation bonds initially issued in 2003 and refunded in 2014. The bonds were issued for the purpose of
constructing the CenterPlace facility. As a part of the bond issuance the City agreed to establish a$300,000 operating
reserve account that could be used to make debt service payments on the bonds and/or pay for operating expenses of
CenterPlace. If at any time the City were to draw on these reserves it would have to prepare and follow a plan for
reinstatement of those funds drawn. This reserve is required to be in place for the life of the bonds which run through
December 1,2033.
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Budget Budget Budget
Revenues
Investment Interest $ 0 $ 0 $ 0 $ 0 $ 0
Transfers in 0 0 0 0 0
Total revenues 0 0 0 0 0
Expenditures
Operations 0 0 0 0 0
Total expenditures 0 0 0 0 0
Revenues over(under)expenditures 0 0 0 0 0
Beginning fund balance 300,000 300,000 300,000 300,000 300,000
Ending fund balance $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000
Service Level Stabilization Reserve Fund Spokane Valley
2018 Budget
The City has committed to maintaining an ending fund balance in the General Fund of at least 50%of recurring expenditures
which is equivalent to 6-months of operations. The Service Level Stabilization Reserve Fund serves as an emergency source
of temporary financing to the General Fund in the event a downturn in the local economy resulted in a reduction of revenues
that would otherwise compromise either the General Fund's minimum 50%reserve balance or historical levels of service.
If an event such as a downturn in the economy resulted in the General Fund reserves dropping below 50%of recurring
expenditures,then the Service Level Stabilization Reserve Fund could be drawn against to maintain the fund balance
minimum. In no event would the Service Level Stabilization Reserve Fund be reduced to less than 60%of the current
$5.5 million balance or$3.29 million. During 2017,this reserve balance was capped at approximately$5.5 million and any
additional interest earned was accumulated in the General Fund.This represents a Fiscal Policy of the City that is also stated
in the City Manager's 2018 Budget Message located near the front of this budget document.
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Revenues
Investment Interest $ 4,697 $ 8,590 $ 21,636 $ 21,900 $ 0
Transfers in 0 0 0 0 0
Total revenues 4,697 8,590 21,636 21,900 0
Expenditures
Operations 0 0 0 0 0
Total expenditures 0 0 0 0 0
Revenues over(under)expenditures 4,697 8,590 21,636 21,900 0
Beginning fund balance 5,448,502 5,453,199 5,461,789 5,483,425 5,505,325
Ending fund balance $ 5,453,199 $ 5,461,789 $ 5,483,425 $ 5,505,325 $ 5,505,325
86
Fund: 122 Winter Weather Reserve Fund Spokane Valley
2018 Budget
The Winter Weather Reserve Fund was established through Ordinance No.05-018 to provide an emergency reserve for use
during unusually harsh winters and storms where the Street Fund#101 budget and fund balance are inadequate to
accommodate the amount of related street maintenance,including but not limited to snow plowing,sanding,and deicing,that
may be necessary. In the event the City draws against this fund in any given winter,we will strive to replenish the balance back
to approximately$500,000 through subsequent years'transfers. Due to the uncertainty of when this fund might be drawn
upon we actually budget the same$500,000 in both 2017 and 2018 even though we recognize there exists only$500,000
to address this issue if it should arise.
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Revenues
Investment Interest $ 455 $ 833 $ 1,961 $ 600 $ 3,500
Transfers in-#001 0 0 15,043 258,000 0
FEMA Grant Proceeds 0 0 38,804 0 0
Total revenues 455 833 55,808 258,600 3,500
Expenditures
Street Maintenance Expenditures $ 0 $ 60,381 $ 257,445 $ 500,000 $ 500,000
Total expenditures 0 60,381 257,445 500,000 500,000
Revenues over(under)expenditures 455 (59,548) (201,637) (241,400) (496,500)
Beginning fund balance 503,565 504,020 444,472 242,835 501,435
Ending fund balance $ 504,020 $ 444,472 $ 242,835 $ 1,435 $ 4,935
87
Fit5t NA I Limited Tax General Obligation(LTGO)Bond-Debt Service Fund Spokane Valley
2018 Budget
This fund is used to account for the accumulation of resources for,and the payment of limited tax general obligation(LTGO)
bonds also referred to as councilmanic or non-voted bonds. When LTGO bonds are issued the City irrevocably pledges
the full faith,credit and resources necessary to make timely payments of principal and interest,within constitutional and
statutory limitations pertaining to non-voted general obligations.
In 2003 the City issued$9,430,000 in LTGO bonds,the proceeds of which were used to finance both the construction of
CenterPlace and road and street improvements surrounding the facility. In 2014 the City refunded the LTGO bonds in order
to take advantage of lower interest rates which resulted in a reduction in subsequent annual bond payments(much like
refinancing a home mortgage). At the completion of the bond refunding there remained$7,035,000 of LTGO bonds. Of this
total:
• $5,650,000 remained on the original debt used towards the construction of CenterPlace. These bonds will be paid
off in annual installments over the 20-year period ending December 1,2033. Annual debt service payments on these
bonds are provided by the Spokane Public Facilities District. At January 1,2018,the outstanding balance on this
portion of the bond issue will be$4,875,000.
• $1,385,000 remained on the original debt used towards the road and street improvements. These bonds will be paid
off in annual installments over the 10-year period ending December 1,2023. Annual debt service payments on these
bonds are provided by equal distributions from the 1st and 2nd quarter percent real estate excise tax(Funds#301
and#302). At January 1,2018,the outstanding balance on this portion of the bond issue will be$865,000.
In 2016 the City issued$7,275,000 in LTGO bonds,the proceeds of which will be used to finance the construction of a new
City Hall building along with$6.3 million of City cash that has been set aside for this purpose.These bonds will be paid off
in annual installments over the 30-year period ending December 1,2045.Annual debt service payments on these bonds are
provided by transfers in from the General Fund.At January 1,2018,the outstanding balance on the bond issue will be
$7,050,000.
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Revenues
Spokane Public Facilities District $ 441,520 $ 373,800 $ 380,300 $ 379,750 $ 414,050
2014 LTGO Bond issue proceeds 7,661,000 0 0 0 0
Transfers in-#001 0 0 198,734 430,630 399,350
Transfers in-#301 93,152 82,150 83,400 103,511 82,000
Transfers in-#302 93,151 82,150 83,400 103,510 82,000
Total revenues 8,288,823 538,100 745,834 1,017,401 977,400
Expenditures
Debt Service Payment-CenterPlace 441,520 374,083 380,300 382,608 414,050
Debt Service Payment-Roads 186,303 164,017 166,800 162,992 164,000
Debt Service Payments-City Hall 0 0 198,734 397,517 399,350
2003 LTGO Bond retirement 7,549,000 0 0 0 0
2014 LTGO Bond issue costs 112,000 0 0 0 0
Total expenditures 8,288,823 538,100 745,834 943,117 977,400
Revenues over(under)expenditures 0 0 0 74,284 0
Beginning fund balance 4,049 4,049 4,049 4,049 78,333
Ending fund balance $ 4,049 $ 4,049 $ 4,049 $ 78,333 $ 78,333
88
Fund:301 REET 1 Capital Projects Fund Spokane Valley
2018 Budget
This fund is used to account for the collection and expenditures of the first one-quarter of one-percent real estate excise tax
(REET 1)that is authorized through RCW 82.46. This quarter percent must be expended for purposes identified in the capital
facilities plan element of our comprehensive plan. RCW 82.46.010(6),defines"capital projects"as:
those public works projects of a local government for planning,acquisition,construction,reconstruction,repair,
replacement,rehabilitation,or improvement of streets;roads;highways;sidewalks;street and road lighting systems;
traffic signals;bridges;domestic water systems;storm and sanitary sewer systems;parks;recreational facilities;law
enforcement facilities;fire protection facilities;trails;libraries;administrative and judicial facilities.
Revenues recorded in this fund are typically used as a matching funds for street related construction projects that are accounted
for in Street Capital Projects Fund#303,Pavement Preservation Fund#311,and to pay for a portion of the annual bond payment
on the City's 2014 LTGO bonds that are accounted for in the LTGO Debt Service Fund#204.
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Revenues
REET 1-Taxes $ 790,781 $ 1,065,789 $ 1,176,911 $ 1,000,000 $ 800,000
Investment Interest 793 1,654 7,609 1,700 7,500
Total revenues 791,574 1,067,443 1,184,520 1,001,700 807,500
Expenditures
Transfers out-#204 $ 89,559 $ 82,150 $ 83,400 $ 103,511 $ 82,000
Transfers out-#303 58,607 567,113 579,636 437,002 1,048,852
Transfers out-#311 (pavement preservation) 184,472 251,049 365,286 660,479 685,329
Transfers out-#314(Barker Grade Separation) 0 0 3,893 50,000 0
Total expenditures 332,638 900,312 1,032,215 1,250,992 1,816,181
Revenues over(under)expenditures 458,936 167,131 152,305 (249,292) (1,008,681)
Beginning fund balance 968,021 1,426,957 1,594,088 1,746,393 1,497,101
Ending fund balance $ 1,426,957 $ 1,594,088 $ 1,746,393 $ 1,497,101 $ 488,420
89
Funf 302 REET 2 Capital Projects Fund Spokane Valley
2018 Budget
This fund is used to account for the collection and expenditures of the second one-quarter of one-percent real estate excise
tax(REET 2)that is authorized through RCW 82.46. This quarter percent may only be levied by cities that are planning under
the Growth Management Act and may only be expended for purposes identified in the capital facilities plan element of their
comprehensive plan. RCW 82.46.035(5)defines"capital projects"as:
public works projects of a local govemment for planning,acquisition,construction,reconstruction,repair,replacement,
rehabilitation,or improvement of streets,roads,highways,sidewalks,street and road lighting systems,traffic signals,
bridges,domestic water systems,storm and sanitary sewer systems,and planning,construction,reconstruction,
repair,rehabilitation,or improvement of parks.
Noteworthy here is that acquisition of land for parks is not a permitted use of REET 2 receipts,although it is a permitted use for
street,water and sewer projects.
Revenues recorded in this fund are typically used as a matching funds for street related construction projects that are accounted
for in Street Capital Projects Fund#303,Pavement Preservation Fund#311,and to pay for a portion of the annual bond payment
on the City's 2014 LTGO bonds that are accounted for in the LTGO Debt Service Fund#204.
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Revenues
REET2-Taxes $ 776,648 $ 1,065,789 $ 1,176,911 $ 1,000,000 $ 800,000
Investment Interest 909 1,661 8,189 1,700 8,000
Total revenues 777,557 1,067,450 1,185,100 1,001,700 808,000
Expenditures
Transfers out-#101 $ 23 $ 0 $ 0 $ 0 $ 0
Transfers out-#204 89,559 82,150 83,400 103,510 82,000
Transfers out-#303 501,736 331,099 164,151 1,173,230 1,003,544
Transfers out-#311 (pavement preservation) 184,472 251,049 365,286 660,479 685,329
775,790 664,298 612,837 1,937,219 1,770,873
Revenues over(under)expenditures 1,767 403,152 572,263 (935,519) (962,873)
Beginning fund balance 1,323,378 1,325,145 1,728,297 2,300,560 1,365,041
Ending fund balance $ 1,325,145 $ 1,728,297 $ 2,300,560 $ 1,365,041 $ 402,168
90
Street Capital Projects Fund Spokane Valley
2018 Budget
The Street Capital Projects Fund accounts for monies used to finance street construction and reconstruction projects adopted in the City's 6-year
Transportation Improvement Plan(TIP). Revenues to finance the projects comes from a combination of State and Federal Grants,which typically
cover upwards of 80%of projects costs,with the City match portion coming from transfers from the REET 1 Capital Projects Fund#301,REET 2
Capital Projects Fund#302,and sometimes Stormwater Management Fund#402.
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Revenues
Grant Proceeds $ 1,825,974 $ 8,223,959 $ 4,951,033 $ 4,286,300 $ 8,919,182
Developer Contribution 541 363,894 151,600 970,966 65,212
Miscellaneous 21 87 29 0 0
Transfers in-#101 5,038 123,955 0 0 0
Transfers in-#301 29,647 567,113 579,636 437,002 1,048,852
Transfersin-#302 530,695 331,099 164,151 1,173,230 1,003,544
Transfers in-#311 0 0 0 0 0
Transfers in-#312 Appleway Landscaping 253,645 0 0 0 0
Transfers in-#312 Sullivan Rd W Bridge 443,688 42,730 2,022,865 450,000 0
Transfers in-#312 8th&Carnahan Improvement 0 0 11,687 238,320 0
Transfers in-#312 Euclid Ave-Flora to Barker 0 0 26,326 1,773,671 5,000
Transfers in-#312 Indiana bus stops&crosswal 0 0 0 0 110,000
Total revenues 3,089,249 9,652,837 7,907,327 9,329,489 11,151,790
Expenditures
060 Argonne Rd Corridor Upgrade SRTC 06-31 $ 206,188 $ 1,248,474 $ 4,355 $ 0 $ 0
061 Pines(SR27)ITS Improvement SRTC 06-26 67 0 0 0 0
113 Indiana/Sullivan Intersection PCC 113 0 0 0 0
123 Mission Ave-Flora to Barker 40,012 37,956 72,909 500,000 3,625,716
141 Sullivan&Euclid PCC 49,556 9,848 62,939 2,150,000 0
142 Broadway @ Argonne/Mullan 3,564 17,771 29,030 0 2,250,000
145 Spokane Valley-Millwood Trail 1,924 0 0 0 0
149 In-House Design-Sidewalk Infill 288,304 8,177 105 0 0
154 Sidewalk&Transit Stop Accessibility 435 0 0 0 0
155 Sullivan Rd W Bridge Replacement 925,421 6,482,244 5,538,823 1,063,370 0
156 Mansfield Ave.Connection 669,533 712,689 738 0 0
159 University Rd/1-90 Overpass Study 32,716 2,842 0 0 0
166 Pines Rd(SR27)&Grace Ave.Intersect study 50,516 47,322 115,820 333,224 402,710
167 City wide safety improvements 12,159 315,032 89,158 5,000 0
168 Wellesley Ave&Adams rd.sidewalk 3,318 0 0 0 0
169 Argonne/Mullan corridor safety-Indiana to Bro 558 0 0 0 0
177 Sullivan Road Corridor Traffic Study 106,305 19,332 0 0 0
181 Citywide Traffic Sign Upgrade 96,561 0 0 0 0
185 Appleway Landscaping-Phase 1 253,695 0 0 0 0
191 Vista Rd BNSF Xing Safety 48,501 190 0 0 0
196 8th Avenue-McKinnon to Fancher 264,439 396 0 0 0
201 ITS Infill Project Phase 1 149 37,884 47,756 300,000 378,172
205 Sprague/Barker Intersection Improvement 191 13,132 0 40,097 35,700
206 Sprague/Long Sidewalk Project 7,513 304,933 235 0 0
207 Indiana&Evergreen Transit Access Improv. 0 3,345 102,684 5,000 0
210 Alcazar Driveway Reconstruction 7,902 0 0 0 0
211 Sullivan Trent to Wellesley 3,465 100,649 0 0 0
213 Sprague/Thierman Intersection 5,038 0 0 0 0
220 Houk-Sinto-Maxwell St Preservation 0 15,555 0 0 0
221 McDonald Rd Diet(16th to Mission) 0 7,229 436,143 5,000 1,000
222 Citywide Reflective Signal Backplates 0 0 0 36,000 17,000
223 Pines Rd Underpass @ BNSF&Trent 0 2,000 0 0 0
(continued to next page)
91
Street Capital Projects Fund Spokane Valley
2018 Budget
(continued from previous page)
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Expenditures,continued
224 Mullan Rd Street Preservation Project 0 133,069 0 0 0
229 32nd Ave Preservation Project 0 0 434,801 2,500 0
233 Broadway Ave Street Pres-Sullivan to Moore 0 0 56,085 0 0
234 Seth Woodard Sidewalk Improvements 0 6,204 393,046 5,000 0
238 Mirabeau Pkwy&Pines(SR-27)Traffic Signal 0 0 410,454 5,000 0
239 Bowdish Sidewalk-8th to 12th 0 0 63,282 471,342 5,000
247 8th&Camahan Intersection Improvements 0 0 11,687 238,320 0
249 Sullivan/Wellesley Intersection 0 0 400 198,000 268,000
250 9th Ave.Sidewalk 0 0 10,523 240,000 2,000
251 Euclid Ave.-Flora to Barker 0 0 26,326 2,621,150 5,000
258 32nd Ave Sidewalk-SR27 to Evergreen 0 0 0 0 407,870
259 N.Sullivan Corridor ITS Projects(PE start 201 0 0 0 110,486 808,723
263 Citywide Signal Backplates 0 0 0 0 24,526
264 8th Ave Sidewalk 0 0 0 0 458,958
265 Wellesley Sidewalk Project 0 0 0 0 647,665
Barker Road Widening 0 0 0 0 106,500
Mission Ave Sidewalk 0 0 0 0 60,250
Coleman Sidewalk 0 0 0 0 25,000
Argonne Reconstruction-Indiana to Montgom 0 0 0 0 512,000
Indiana bus stops&crosswalks 0 0 0 0 110,000
Argonne Rd.Preservation 0 123,955 0 0 0
Contingency 0 0 0 1,000,000 1,000,000
Total expenditures 3,078,147 9,650,228 7,907,299 9,329,489 11,151,790
Revenues over(under)expenditures 11,102 2,608 28 0 0
Beginning fund balance 61,827 72,929 75,538 75,566 75,566
Ending fund balance $ 72,929 $ 75,538 $ 75,566 $ 75,566 $ 75,566
92
Fund:309 Park Capital Projects Fund Spokane Valley
2018 Budget
The Park Capital Projects Fund was created to account for park related capital improvements. The source of financing
typically consists of an annual transfer from the General Fund#001;however,in some years the City will utilize money
set aside for capital projects in other funds. This has occurred with transfers in from the Paths and Trails Fund#103 and
the Capital Reserve Fund#312,which have been applied towards various sections of the Appleway Trail project.
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Revenues
Grant Proceeds $ 0 $ 1,560 $ 150,230 $ 1,863,267 $ 1,693,200
FEMA Grant Proceeds-Windstorm 0 0 21,875 0 0
Transfers in-#001 (General Fund) 242,298 115,575 260,122 160,000 560,000
Transfers in-#103(Paths&Trails) 50,000 0 9,300 0 0
Transfers in-#105 0 68,000 58,388 0 0
Transfers in-#312(Capital Reserve) 911,433 524,812 37,132 298,215 324,100
Investment Interest 444 813 722 800 0
Insurance Proceeds 0 0 7,857 0 0
Contributions and Donations 7,850 0 0 0 0
Total revenues 1,212,025 710,760 545,626 2,322,282 2,577,300
Expenditures
176 Appleway Trail(Univ.to Pines) 961,482 524,569 25,325 0 0
195 Discovery Playground equipment 51,280 0 0 0 0
203 5 sand volleyball courts at Browns Park 14,390 241,480 0 0 0
208 Old Mission Trailhead 49,798 68 0 0 0
209 Park signs(3) 19,319 0 0 0 0
216 Edgecliff sewer connection 9,518 0 0 0 0
217 Edgecliff picnic shelter 7,297 104,257 0 0 0
225 Pocket dog park-phase 1 0 108,436 0 0 0
227 Appleway Trail(Pines to Evergreen) 0 1,803 137,063 1,927,557 0
231 Old Mission Trailhead Landscaping 0 47,066 0 0 0
232 Shade Structure:Discovery Park 0 36,340 0 0 0
237 Appleway Trail(Sullivan to Corbin) 0 0 41,123 236,225 1,853,300
241 Pocket dog park-phase 2 0 0 81,064 0 0
242 Browns Park Splashpad 0 0 121,959 500 0
243 Browns Park championship volleyball 0 0 58,388 0 0
244 Park signs(3) 0 0 7,898 0 0
245 Terrace View playground equip(Windstorm) 0 0 59,553 0 0
Appleway Trail(Evergreen to Sullivan) 0 0 0 0 164,000
CenterPlace outdoor venue-Phase 1 0 0 0 0 200,000
Browns Park lighting and pathway 0 0 0 0 200,000
Park signs (Sullivan,Park Rd,Balfour) 0 0 0 0 24,000
Edgecliff Park Splashpad 0 0 0 125,000 0
Total expenditures 1,113,084 1,064,019 532,373 2,289,282 2,441,300
Revenues over(under)expenditures 98,941 (353,259) 13,253 33,000 136,000
Beginning fund balance 352,779 451,720 98,461 111,714 144,714
Ending fund balance $ 451,720 $ 98,461 $ 111,714 $ 144,714 $ 280,714
93
Fund:310 Civic Facility Capital Projects Fund Spokane Valley
111 2018 Budget
The Civic Building Capital Projects Fund was initially set-up to accumulate resources to ultimately acquire or construct a
City Hall building. The initial sources of revenue to set-up the fund reserves were transfers from the General Fund during
2005 through 2007,and as recently as December 31,2009,this fund had a fund balance of$5,828,600. During 2010 and
2011 the City determined that street repairs and reconstruction represented a more immediate City need and opted to
expend nearly$2,000,000 of the fund balance for these projects. The projects themselves were part of a septic tank
elimination program(STEP)initiated by Spokane County that resulted in the installation of sewer lines down many City
streets. At that time the City decided to completely reconstruct the effected streets rather than patch them.
In 2012 the City used this fund to finance a variety street related capital projects as well as the$2.5 million acquisition
of an 8.4 acre parcel of land on Sprague Avenue that is adjacent to Balfour Park. Partially offsetting the cost of the land
acquisition was the subsequent sale of 2.82 acres of this parcel to the Spokane County Library District who had planned to
construct a library building consisting of no less than 30,000 square feet. In order for the Library District to actually construct
a new building on this site they first had to have a successful voted bond issue to provide the necessary financing. In the
event the Library District is unable to pass a bond by October 2017,they may sell the 2.82 acres parcel back to the City for
the original purchase price of$839,285.
In 2015 the General Fund began to make two annual transfers to this fund that were each related to the eventual
construction of a new City Hall facility.These transfers ended after 2016:
• The first transfer in the amount of$72,500,when added to the City's$434,600 annual lease payment for space in its
current space totals$507,100 which was the amount we anticipated our annual bond repayment would be if we were
to issue approximately$8,000,000 of limited tax general obligation bonds with a 2%issue cost over 30-years at 4.50%.
• The second transfer was our estimate of the annual operating costs of a City Hall facility including utilities,janitorial,
grounds maintenance and snow removal,and operating and maintenance supplies.
The purpose behind making these transfers beginning in 2015 was to"create"this appropriation capacity within the General
Fund. These amounts were transferred out to the General Fund in 2016 and 2017 in order to cover lease payments for the
prior City Hall location in years in which the City had both a lease payment and a bond payment for the new City Hall building.
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Revenues
Investment Interest $ 1,193 $ 2,113 $ 5,144 $ 7,500 $ 5,900
Sale of Land 839,285 0 0 0 0
Miscellaneous 0 0 0 0 0
Transfers in-#001:
-Future C.H.bond pmt>$434.6k lease pmt 0 67,600 0 0 0
-Future C.H.o&m costs 0 271,700 344,200 0 0
Transfers in-#312 0 58,324 0 0 0
Total revenues 840,478 399,737 349,344 7,500 5,900
Expenditures
Transfers out-#001: 0 0 198,734 498,500 0
Professional services 22,831 0 0 0 0
Capital Outlay-City Hall 0 1,136,738 0 0 0
Total expenditures 22,831 1,136,738 198,734 498,500 0
Revenues over(under)expenditures 817,647 (737,001) 150,610 (491,000) 5,900
Beginning fund balance 1,101,903 1,919,550 1,182,549 1,333,159 842,159
Ending fund balance $ 1,919,550 $ 1,182,549 $ 1,333,159 $ 842,159 $ 848,059
94
Fund:311 Pavement Preservation Fund Spokane Valley
2018 Budget
This fund was created during the 2011 Budget development process for the purpose of setting money aside for
yet to be determined street capital improvement projects. Since inception,the pavement preservation program has
been funded through a series of transfers from other City funds as well as grant proceeds.Below is a table summarizing
the funding sources for Fund#311,including actuals for 2011 through 2016 and budgeted amounts for 2017 and 2018:
Fund
001 I 101 I 123 I 301/302 I 310 Grants I Total
Actual: 2011 584,681 - - - 500,000 - 1,084,681
2012 2,045,203 - - - - - 2,045,203
2013 855,857 282,000 616,284 300,000 - 35,945 2,090,086
2014 888,823 282,000 616,284 368,944 - 2,042,665 4,198,716
2015 920,000 206,618 616,284 502,098 - 835,224 3,080,224
2016 943,800 67,342 559,808 730,572 - 1,654,698 3,956,220
Budget: 2017 953,200 67,342 - 1,320,958 - 340,800 2,682,300
2018 962,700 67,342 - 1,370,658 - 2,572,500 4,973,200
8,154,264 972,644 2,408,660 4,593,230 500,000 7,481,832 24,110,630
Beginning in 2013,the City committed to finance pavement preservation at a level equivalent to 6%of General Fund
recurring expenditures,which has continued from that year through the 2018 budget development.Because this is a
Capital Project Fund whose sole purpose is to provide for Pavement Preservation projects,any money not expended
in a given year will remain in the fund and will be available for re-appropriation in subsequent years.
The fund balance of Fund#123 was exhausted with the 2016 transfer of$559,808 as a consequence of following this funding
strategy. In order to maintain the City's practice of setting aside funds for pavement preservation in an amount equivalent to
6%of General Fund recurring expenditures,the City will have to rely more heavily on the REET funds going forward.We have
determined that the 2018 funding level of$2,400,700 is sustainable through 2022 assuming a General Fund contribution of
$962,700,a Street Fund contribution of$67,342,and a collective contribution of$1,370,658 from the REET 1 Capital Projects
Fund#301 and the REET 2 Capital Projects Fund#302.The City will take advantage of grant programs directed at pavement
preservation as they become available.
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Revenues
Transfers in-#001 $ 888,823 $ 920,000 $ 943,800 $ 953,200 $ 962,700
Transfers in-#101 282,000 206,618 67,342 67,342 67,342
Transfers in-#123 616,284 616,284 559,804 0 0
Transfers in-#301 184,472 251,049 365,286 660,479 685,329
Transfers in-#302 184,472 251,049 365,286 660,479 685,329
Investment Interest 1,853 3,389 7,519 0 0
Grant Proceeds 2,042,715 835,224 1,654,698 340,800 2,572,500
Miscellaneous 0 0 0 0 0
Total revenues 4,200,619 3,083,613 3,963,735 2,682,300 4,973,200
Expenditures
Pavement preservation $ 3,021,922 $ 2,358,976 $ 3,615,389 $ 3,000,000 $ 4,008,600
Pre-project GeoTech 55,293 41,432 0 50,000 50,000
Total expenditures 3,077,215 2,400,407 3,615,389 3,050,000 4,058,600
Revenues over(under)expenditures 1,123,404 683,206 348,345 (367,700) 914,600
Beginning fund balance 798,609 1,922,013 2,605,219 2,953,564 2,585,864
Ending fund balance $ 1,922,013 $ 2,605,219 $ 2,953,564 $ 2,585,864 $ 3,500,464
95
Flint!:TM Capital Reserve Fund Spokane Valley
2018 Budget
This fund was created in 2013 to be used to account for the accumulation of resources for yet to be determined
capital projects. The initial source of funds was a 2013 General Fund transfer of$7,826,207 which was followed
by additional transfers from the General Fund from 2014 through 2018 in the amount of$10,059,671.
Projects approved by City Council from this fund include in part:
• $2,320,000 for the City's share of the$15.3 million Sullivan Road West Bridge Replacement
• $2,410,573 for construction of various sections of the Appleway Trail.
• $5,199,664 for construction of a new City Hall building.
• $1,800,000 to remove and reconstruct Euclid Ave.from Flora to Barker after County installation of sewer.
• $500,000 towards a Pines Road/BNSF Grade Separation project right-of-way acquisition.
Commitments to future projects include:
• $1,421,321 towards a Barker Road/BNSF Grade Separation project.
• $721,321 towards a Pines Road/BNSF Grade Separation project.
• $721,321 towards Barker Road corridor improvements.
• $460,715 towards improvements at the Spokane County Library's proposed Balfour site.
Future projects are yet to be determined.
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Revenues
Transfersin-#001 $ 2,443,507 $ 1,783,512 $ 1,828,723 $ 3,003,929 $ 1,000,000
Transfers in-#313 0 0 0 0 74,960
Developer Contribution 4,675 0 0 0 0
Investment Interest 0 0 16,028 1,000 16,000
Total revenues 2,448,182 1,783,512 1,844,751 3,004,929 1,090,960
Expenditures
City Hall sculpture siting $ 0 $ 0 $ 0 $ 38,526 $ 0
Transfers out-#303-Appleway Landscaping 253,645 0 0 0 0
Transfers out-#303-Pines Rd Underpass 0 0 0 0 0
Transfers out-#303-Sullivan Rd W Bridge 443,688 42,730 2,060,878 450,000 0
Transfers out-#303-Euclid Ave-Flora to Barker 0 0 0 1,773,671 5,000
Transfers out-#303-8th&Carnahan Intersection 0 0 0 238,320 0
Transfers out-#303-Indiana bus stops&crosswi 0 0 0 0 110,000
Transfers out-#309-Appleway Trail-Univ to Pi 911,433 524,812 0 0 0
Transfers out-#309-Appleway Trail-Pines-Eve 0 0 37,132 260,005 0
Transfers out-#309-Appleway Trail-Corbin 0 0 0 38,210 301,900
Transfers out-#309-Appleway Trail-Evergreen- 0 0 0 0 22,200
Transfers out-#310-City Hall 0 58,324 0 0 0
Transfers out-#313-City Hall 0 5,162,764 0 0 0
Transfers out-#314-Pines Grade Separation 0 0 12,975 483,000 0
Total expenditures 1,608,766 5,788,630 2,110,985 3,281,732 439,100
Revenues over(under)expenditures 839,416 (4,005,118) (266,234) (276,803) 651,860
Beginning fund balance 7,742,299 8,581,715 4,576,597 4,310,362 4,033,559
Ending fund balance $ 8,581,715 $ 4,576,597 $ 4,310,362 $ 4,033,559 $ 4,685,419
96
Fund:313 City Hall Construction Fund Spokane Valley
2018 Budget
This fund was created to account for the architectural and construction costs for a City Hall building.The building was
completed in Fall of 2017. Funding for the construction came from a combination of an interfund transfer from the Capital
Reserve Fund#312 in the amount of$5,162,764 and bond proceeds in the amount of$7.9 million. Land for the building
site was acquired in 2015 through a purchase in the Civic Facilities Fund#310.
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Revenues
Transfers in-#312 $ 0 $ 5,162,764 $ 0 $ 0 $ 0
2016 LTGO Bond Proceeds 0 0 7,946,088 0 0
Investment Interest 0 0 26,536 27,000 0
Total revenues 0 5,162,764 7,972,624 27,000 0
Expenditures
Capital Outlay-City Hall $ 0 $ 373,718 $ 6,517,094 $ 6,100,101 $ 0
Transfers out-#312 0 0 0 0 74,960
2016 LTGO Bond Issue Costs 0 0 96,515 0 0
Total expenditures 0 373,718 6,613,609 6,100,101 74,960
Revenues over(under)expenditures 0 4,789,046 1,359,015 (6,073,101) (74,960)
Beginning fund balance 0 0 4,789,046 6,148,061 74,960
Ending fund balance $ 0 $ 4,789,046 $ 6,148,061 $ 74,960 $ 0
97
Fund:314 Railroad Grade Separation Projects Fund Spokane Valley
L2018 Budget
This fund was created to account for the design and construction costs of various railroad grade separation projects that
are included in the Bridging the Valley concept.Due to the anticipated size,scope,and duration of these projects,managing
them in a separate fund allows for the necessary monitoring without being obscured by the variety and quantity of the
other projects in the Street Capital Projects Fund#303 as well as keeping these projects from skewing the average volume
of activity in Fund#303.Revenues for this fund consist of grant proceeds and transfers in from other City funds,such as
the General Fund#001,the REET 1 Capital Project Fund#301 and the Capital Reserve Fund#312.Expenditures in the
years of 2017 and 2018 are related to design costs for the Pines Road Underpass project and the Barker Road Overpass
project.
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Revenues
Grant Proceeds $ 0 $ 0 $ 0 $ 300,000 $ 1,919,921
Transfers in-#001 0 0 0 1,200,000 0
Transfers in-#301 0 0 3,893 50,000 0
Transfers in-#312 0 0 12,975 483,000 0
Total revenues 0 0 16,868 2,033,000 1,919,921
Expenditures
Barker BNSF Grade Separation $ 0 $ 0 $ 3,893 $ 300,000 $ 1,919,921
Pines Rd Underpass 0 0 12,975 683,000 1,000,000
Total expenditures 0 0 16,868 983,000 2,919,921
Revenues over(under)expenditures 0 0 0 1,050,000 (1,000,000)
Beginning fund balance 0 0 0 0 1,050,000
Ending fund balance $ 0 $ 0 $ 0 $ 1,050,000 $ 50,000
98
Fund:402 Stormwater Management Fund Spokane Valley
2018 Budget
The purpose of the Stormwater Management Fund is to account for the funds related to the cleaning,maintenance,
and improvement of the City's storm drainage system. The revenue for this fund originates from a stormwater fee collected
by Spokane County on behalf of the City. The annual fee is$21 for each single family unit,and for other property types a fee
of$21 per each 3,160 square feet of parcel impervious surfacing is collected.
Accomplishments for 2017
• Lead and participated with eastern Washington jurisdictions to meet requirements to perform effectiveness studies.
• Managed State grants for storm drain cleaning and effectiveness studies.
• Participated in City-led capital improvement projects with stormwater improvements.
• Coordinated the update of the stormwater capital improvements program with the Economic Development Division.
• Started the multi-year work on Glenrose and Central Basins Floodplain Delineation Project(FEMA Mapping).
• Continued design work to disconnect piping to creeks,streams,and drainages.
• Continued decreasing backlog of stormwater small-works and maintenance projects.
• Started field-testing GIS-driven maintenance management program for the stormwater inspection program.
• Evaluated and recommended GPS systems for better tracking field operations.
• Continued decreasing backlog of drywells needing initial cleaning. Continued inspection and cleaning of catchbasins.
• Evaluated the stormdrain cleaning program for cost savings and bid new contract.
Goals for 2018
• Continue the work on the Glenrose and Central Basins Floodplain Delineation Project(FEMA Mapping).
• With community input,evaluate street sweeping program,recommend improvements,and prepare to rebid in 2019.
• Continue to work to reduce backlog of small works and maintenance projects.
• Continue efforts with other agencies to promote"only rain in the drain"-type campaigns.
• Continue collaborations with local jurisdictions to meet State and Federal stormwater regulations.
• Provide a map of all drainage sheds within the City.
• Inventory grassy percolation areas utilized by City streets for treatment and local flood mitigation.
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Personnel-FTE Equivalents
Engineer 1.0 1.0 1.0 1.0 1.0
Engineering Technician ll 1.0 1.0 1.0 1.0 1.0
Assistant Engineer 1.0 1.0 1.0 1.0 1.0
Maintenance/Construction Inspector 1.5 1.15 1.15 1.15 1.15
Planning Grants Engineer 0.25 0.25 0.25 0.25 0.25
4.75 4.40 4.40 4.40 4.40
Interns 2.0 2.0 2.0 3.0 2.0
(continued to next page)
99
Fund:402 Stormwater Management Fund Spokane Valley
2018 Budget
(continued from previous page)
Budget Summary
Recurring Activity 2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Revenues
StormwaterManagementfees $ 1,918,404 $ 1,861,368 $ 1,898,210 $ 1,860,000 $ 1,870,000
Investment Interest 1,342 2,455 7,690 2,500 7,500
Miscellaneous&Grants Proceeds 0 543,332 61,403 0 0
1,919,746 2,407,155 1,967,303 1,862,500 1,877,500
Expenditures
Wages,Payroll Taxes&Benefits 347,503 396,799 465,790 551,321 557,157
Supplies 8,388 30,222 12,286 15,425 14,800
Services&Charges 985,448 1,080,038 1,106,429 1,111,076 1,140,982
Intergovernmental Services 27,167 30,176 31,764 50,000 35,000
Transfers out-#001 13,400 13,400 13,400 13,400 13,400
Transfers out-#501 0 0 0 12,750 12,750
1,381,906 1,550,635 1,629,669 1,753,972 1,774,089
Recurring revenues over(under)
Recurring Expenditures 537,840 856,520 337,634 108,528 103,411
Nonrecurring Activity
Revenues
Grant Proceeds 76,097 0 0 210,000 65,000
FEMA Grant Proceeds-Windstorm 0 0 0 0 0
76,097 0 0 210,000 65,000
Expenditures
Capital-Various Projects 700,523 700,521 94,451 450,000 450,000
Effectiveness study 103,306 192,638 110,055 210,000 15,000
Watershed studies 0 0 0 50,000 60,000
Transfers out-#403 (DOE for Decant Pro)) 50,125 0 0 0 0
Transfers out-#501 (new pickup) 25,843 0 0 0 0
879,797 893,159 204,506 710,000 525,000
Nonrecurring revenues over(under)
Nonrecurring Expenditures (803,700) (893,159) (204,506) (500,000) (460,000)
Excess(Deficit)of Total Revenues
Over(Under)Total Expenditures (265,860) (36,639) 133,128 (391,472) (356,589)
Beginning working capital 2,319,423 1,933,564 1,639,975 1,761,416 1,369,944
Ending working capital $ 2,053,563 $ 1,896,925 $ 1,773,103 $ 1,369,944 $ 1,013,355
100
Fund:403 Aquifer Protection Area Fund Spokane Valley
J2018 Budget
In 1985 voters of Spokane County approved a ballot proposition to create the Spokane Aquifer Protection Area(APA)
as well as corresponding aquifer protection area fees with both sunsetting December 31,2005. Boundaries of the
APA included portions of unincorporated areas(including what is now Spokane Valley)and the cities of Liberty Lake,
Millwood and Spokane. In 2004 the City of Spokane Valley approved a resolution authorizing the inclusion of its municipal
boundaries within the APA. The APA program was subsequently reauthorized through 2025 with voter approval.
All fees are collected by Spokane County and include:
• An annual fee of$15 per household for the withdrawal of water from properties within the APA.
• An annual fee of$15 per household for on-site sewage disposal within the APA.
• For commercial properties an annual fee ranging from$15 to$960 depending upon water meter size.
In 2004 the City of Spokane Valley(City)entered into an interlocal agreement with Spokane County(County)that
authorized the County to collect and retain APA fees through 2010 for a variety of projects including:
• up to$100,000 annually through 2010 to the Spokane Regional Health District to provide for data base
management related to monitoring of septic tanks and their potential impact on water quality in the Spokane
Valley Rathdrum Prairie Aquifer.
• a septic tank elimination program(STEP)designed to replace septic tanks with sanitary sewer systems.
In the 2004 interlocal agreement the City and County also agreed that for the years 2011 through 2025 the APA fees
remaining after the payment of reasonable administration and billing fees incurred by the County would be distributed
annually between the County,City and City of Spokane on a proportional basis relative to the amount generated in
unincorporated areas,the City and City of Spokane.
The fees collected on the City's behalf by Spokane County are expended entirely on stormwater related projects that are
designed to protect the aquifer. These fees plus grant monies received from a number of granting agencies finance a
variety of capital projects.
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Revenues
Spokane County $ 461,828 $ 533,593 $ 391,180 $ 460,000 $ 460,000
Grant DOE-Decant Facility 550,710 0 0 0 0
Grant DOT-Decant Facility 100,000 0 0 0 0
Grant DOE-Broadway Retrofits 49,203 0 0 0 0
Grant DOE-Sprague UIC Elimination 0 1,036,603 0 0 0
Transfers in-#402 170,125 0 0 0 0
Total Revenues 1,331,866 1,570,196 391,180 460,000 460,000
Expenditures
Broadway Retrofit 41,114 0 0 0 0
Construction-Decant Facility 893,514 0 0 0 0
SE Yardley Retrofits 728,565 0 0 0 0
Capital-Various projects 0 0 362,115 530,000 400,000
Sprague Swales 510 0 0 0 0
Depreciation Expense-Cap Imp 0 125,599 0 0 0
Transfers out-#402 0 120,000 0 0 0
Total Expenditures 1,663,703 245,599 362,115 530,000 400,000
Revenues over(under)expenditures $ (331,837) 1,324,597 29,065 (70,000) 60,000
Beginning working capital (402,937) 921,660 950,725 880,725
Ending working capital $ 921,660 $ 950,725 $ 880,725 $ 940,725
101
Fund:501 Equipment Rental&Replacement Fund Spokane Valley
2018 Budget
The Equipment Rental&Replacement Fund(ER&R)is an Internal Service Fund that is designed to provide the funds
necessary to purchase new vehicles and equipment at predetermined life cycles. This fund operates by charging each City
department a monthly rental rate for the vehicles they use. The fee is based upon the estimated useful life of the vehicle
and its replacement cost. The theory behind this program is that it allows City departments to budget vehicle replacement
costs as a reoccurring expense over an extended period of time rather than as an intermittent capital expense that may be
difficult to afford in any single year. In the event a City department requires an additional vehicle that actually adds to the
fleet rather than simply replaces an existing vehicle,then that department must budget for the initial purchase price and
transfer the necessary funds to the ER&R Fund to make the acquisition. In subsequent years the department will then
begin paying a replacement fee spread out over the estimated useful life of the new vehicle.
Beginning in 2017 a CenterPlace Kitchen Reserve was established through a transfer in from the General Fund in the
amount of$36,600 per year for 5 years to build a total reserve of$183,000,which is the estimated replacement cost of the
significant kitchen appliances and equipment at CenterPlace.
Snow Plow Replacement Program
The snow plow fleet currently consists of nine plow trucks.Six of the trucks are equipped with sanders and three of the
trucks are equipped with 1,000-gallon tanks for placement of liquid deicer.Over the past five years the City has
continued to improve the snow removal operations and has updated the snow plan accordingly.These improvements in
snow operations have dictated that operating nine plows is a very efficient way to remove snow from the arterial and hillside
roadways.Operating nine plows allows the performance of a full city arterial and designated hillsides plow in approximately
12 hours. In the future new plows will be purchased to replace the aging fleet as noted below and older plows will serve
as backups and eventually be retired from the fleet beginning in 2022.The recommended snow plow fleet consists of eleven
plows with two serving as backup plows.The two backup plows ensure that arterial roadways and hillside priority roadways
can be cleared of snow per the snow plan.Having backup plows provides the City with additional plows that can be deployed
in case of a mechanical breakdown or an accident during a winter storm event.
The 2016 Budget included the purchase of a tandem axle plow truck with a sander for approximately$225,000. Future
replacements will be single axle plows with an estimated cost of$200,000 per plow.
Snow Plow Fleet
Truck# Model Year YR Acquired Age at Retirement Replacement Yr Notes
206 1996 2009 26 2022
207 1997 2009 28 2025
204 1995 2009 33 2028
203 1995 2009 36 2031
205 1996 2009 38 2034 Existing Fleet
(9)Snow Plows
208 1997 2009 40 2037
209 1998 2011 42 2040
211 2000 2012 43 2043
210 2010 2011 36 2046
212 2016 2016 33 2049 Truck 206 becomes a backup
213 2019 2019 33 2052 Truck 207 becomes a backup
214 2022 2022 33 2055 Truck 204 becomes a backup/206 is retired
215 2025 2025 33 2058 Truck 203 becomes a backup/207 is retired
216 2028 2028 33 2061 Truck 205 becomes a backup/204 is retired
217 2031 2031 33 2064 Truck 208 becomes a backup/203 is retired
218 2034 2034 33 2067 Truck 209 becomes a backup/205 is retired
219 2037 2037 33 2070 Truck 211 becomes a backup/208 is retired
220 2040 2040 33 2073 Truck 210 becomes a backup/209 is retired
221 2043 2043 33 2076 Truck 212 becomes a backup/211 is retired
(continued to next page)
102
Equipment Rental&Replacement Fund Spokane Valley
2018 Budget
(continued from previous page)
Budget Summary
2014 2015 2016 2017 2018
Actual _ Actual Actual Budget Budget
Revenues
Interfund Equip&Vehicle Lease $ 102,744 $ 35,544 $ 106,000 $ 146,429 $ 141,929
Transfers in-#001 (CenterPlace kitchen reserve) 0 0 0 36,600 36,600
Transfers in-#101 (replacements) 25,849 0 0 0 0
Transfers in-#402(addtl'pickup) 25,843 0 0 0 0
Investment Interest 792 1,449 4,394 2,000 4,000
Total Revenues 155,228 36,993 110,394 185,029 182,529
Expenditures
Small tools&minor equipment 0 0 0 0 20,000
Snow plow replacement 0 0 222,440 156,800 0
Vehicle Replacement 9,799 16,144 0 0 0
Transfer out-#001 (networking equipment) 9,799 16,144 0 77,000 0
Total Expenditures 19,597 32,289 222,440 233,800 20,000
Revenues over(under)expenditures 135,631 4,704 (112,046) (48,771) 162,529
Beginning working capital 1,228,441 1,235,794 1,248,997 1,136,951 1,088,180
Ending working capital $ 1,364,072 $ 1,240,498 $ 1,136,951 $ 1,088,180 $ 1,250,709
103
Fund:502 Risk Management Fund Spokane Valley
2018 Budget
The City of Spokane Valley is exposed to risks of loss related to a number of sources including tort;theft of,damage to,and
destruction of assets;errors and omissions;injuries to employees;natural disasters;and unemployment claims filed by
former employees through the State of Washington. The Risk Management Fund was established to account for all such
related revenues and expenses. Revenues for this fund are comprised almost entirely from an annual transfer of money
from the General Fund and the single largest expense is typically the insurance premium the City pays to our insurance
provider,the Washington Cities Insurance Authority(WCIA).
Budget Summary
2014 2015 2016 2017 2018
Actual Actual Actual Budget Budget
Revenues
Transfers in-#001 $ 325,000 $ 325,000 $ 325,000 $ 350,000 $ 370,000
Investment Interest 5 8 422 0 0
Total Revenues 325,005 325,008 325,422 350,000 370,000
Expenditures
Auto&Property insurance 272,435 284,112 277,298 350,000 370,000
Unemployment Claims 8,532 14,722 8,820 0 0
Miscellaneous 0 0 0 0 0
Total Expenditures 280,967 298,834 286,118 350,000 370,000
Revenues over(under)expenditures 44,038 26,174 39,304 0 0
Beginning working capital 124,171 168,209 194,383 233,687 233,687
Ending working capital $ 168,209 $ 194,383 $ 233,687 $ 233,687 $ 233,687
104
CITY OF SPOKANE VALLEY,WA
Capital Expenditures for 2018
SOURCE OF FUNDS
#001 #101 #107 #301 #302 #309 #311 #312 #314 #402 #403
2018 REET 1 REET 2 Park Aquifer
Expenditure Capital Capital Capital Pavement Capital Grade Stormwater Protection Developer
Capital Outlay Description Budget General Street PEG Projects Projects Projects Preservatior Reserve Separation Management Area Grants Contributions
#001 General Fund
-IT capital replacements 115,000 115,000
-Police Precinct full facility generator 100,000 100,000
-0-Alert Software 11,700 11,700
Subtotal 226,700 226,7001 0I I 0I 0I 0I 0I 0I 0I 0I 0I 0I 0
#101 Street Fund
-Battery backups for intersections 15,000 15,000
Subtotal 15,000 0I 15,000 I 0� 0I 0I 0I 0I 0I 0I 0I 0I 0I 0
#107 PEG Fund
-PEG Capital outlay 31,000 31,000
Subtotal 31,000 0I ` 0I 31,000 I 0I 0I OIC 0I 0I 0I 0I 0I 0I 0
#303 Street Capital Projects Fund
123 Mission Ave-Flora to barker 3,625,716 711,361 2,914,355
142 Broadway @ Argonne/Mullan PCC intersection 2,250,000 450,000 1,800,000
166 Pines Rd(SR27)&Grace Ave.Intersection Safety 402,710 15,710 387,000
201 ITS Infill Project Phase 1 378,172 144,172 234,000
205 Sprague/Barker Intersection Improvements 35,700 35,700
221 McDonald Rd Diet(16th to Mission) 1,000 200 800
222 Citywide Reflective Signal Backplates 17,000 17,000
239 Bowdish Sidewalk-8th to 12th 5,000 1,000 4,000
249 SullivanNVellesley Intersection 268,000 36,180 231,820
250 9th Ave.Sidewalk 2,000 400 1,600
251 Euclid Ave.-Flora to Barker 5,000 5,000
258 32nd Ave Sidewalk-SR27 to Evergreen 407,870 75,659 332,211
259 N.Sullivan Corridor ITS Project(PE start 2017) 808,723 109,178 699,545
263 Citywide Signal Backplates 24,526 24,526
xxx Wellesley Sidewalk Project 647,665 87,435 560,230
xxx Barker Road Widening 106,500 76,988 29,512
xxx 8th Ave Sidewalk 458,958 25,063 433,895
xxx Mission Ave Sidewalk 60,250 12,050 48,200
xxx Coleman Sidewalk 25,000 5,000 20,000
xxx Argonne Reconstruction-Indiana to Montgom 512,000 102,000 410,000
xxx Indiana bus stops&crosswalks 110,000 110,000
Contingency 1 1,000,000 100,000 100,000 800,000
Subtotal 11,151,790 0 0 0 1,048,852 1,003,544 0 0 115,000 0 0 0 8,919,182 65,212
#309 Parks Capital Projects Fund
237 Appleway Trail-Sullivan to Corbin 1,853,300 301,960 1,551,340
- Appleway Trail-Evergreen to Sullivan 164,000 22,140 141,860
- CenterPlace outddor venue-Phase 1 200,000 200,000
- Browns Park lighting and path 200,000 200,000
- Park signs(Sullivan,Park Rd,Balfour) 24,000 24,000
Subtotal 2,441,300 400,0001 0I 0I 0I 0I 24,000 I 0I 324,100 I 0I 0I 0I 1,693,200 I 0
#311 Pavement Preservation Fund
-Pavement preservation 4,008,600 4,008,600
Subtotal 4,008,600 0 0 0 0 0 0 4,008,600 0 0 0 0 0 0
#314 Grade Separation Fund
143 Barker BNSF Grade Separation 1,919,921 1,919,921
223 Pines Rd Underpass @ BNSF&Trent 1,000,000 1,000,000
2,919,921 0 I 0 I 0 I 01 01 01 0 I 0 I 1,000,000 I 0 I 0 I 1,919,921 I 0
#402 Stormwater Management Fund
-Capital-various projects 450,000 400,000 50,000
Subtotal 450,000 0I 0I 0I 0I 0I 0I 0I 0I 0I 400,000 I 0I 50,000 I 0
#403 Aquifer Protection Area Fund
-Capital-various projects 400,000 400,000
Subtotal 400,000 0I _ 0I o I o I o I oI oI oI oI 0I 400,0001 oI 0
_
Total Capital Expenditures and Related Financing 21,644,311 626,700 15,000 31,000 1,048,852 1,003,544 24,000 4,008,600 439,100 1,000,000 400,000 400,000 12,582,303 65,212
1 Contingency amount is to cover unforseen overruns,costs related to projects that were expected to complete in 2016 and the costs of projects that have not yet had funding sources identified.
-Dollar figures in Italicized Bold font are paid from a combination of existing fund balance and fund revenue that is not attributable to a single project.
105
CITY OF SPOKANE VALLEY,WA
Full Time Equivalent Employees
Difference from
Adopted Proposed 2017 to 2018
2008 2009 2010 2011 2012 12013 2014 2015 2016 2017 2018 +(-)
#001 -General Fund (1)
City Manager/City Clerk 5 5 5 5 5 5 5 5 5 5 7 2.000
City Attorney 3 3 3 3 3 3 3 3 3 3 3.5 0.500
Deputy City Manager 8 8 8 7 7 6 6 6 6 6 3 (3.000)
Finance 9 10 12 11 11 10.75 11.75 11.75 11.75 11.75 11.75 0.000
Human Resources 2 2 2 2 2 2 2 2 2 2 2 0.000
Public Works 7.5 7.5 7.5 7.5 7.5 7 7.375 7.375 7.375 6.375 0 (6.375)
City Hall Operations&Maintenance 0 0 0 0 0 0 0 0 0 1 1 0.000
CPW-Engineering 0 0 0 0 0 0 0 0 0 0 12 12.000
CPW-Economic Development 0 0 0 0 0 0 0 0 0 0 6.375 6.375
CPW-Building and Planning 0 0 0 0 0 0 0 0 0 0 19 19.000
CED-Administration 3 3 3 3 3 2 2 2 2 1 0 (1.000)
CED-Economic Development 0 0 0 0 0 0 0 2.5 2.65 4 0 (4.000)
CED-Development Services 0 0 0 0 0 0 0 11 11 10 0 (10.000)
CED-Engineering 8 8 8 6 6 8 7 0 0 0 0 0.000
CED-Planning 9 9 9 8.5 8.5 8 8 0 0 0 0 0.000
CED-Building 14.75 14.75 14.75 12.75 12.75 11.5 12.5 14 14 15 0 (15.000)
Parks&Rec-Admin 2 2 2 2 2 2 2 2 2 2 2 0.000
Parks&Rec-Recreation 1 1 1 1 1 1 1 1 1 1 1 0.000
Parks&Rec-Senior Cntr 1 1 1 1 1 1 1 1 1 1 1 0.000
Parks&Rec-CenterPlace 7 7 7 5 5 5 5 5 5 5 5 0.000
Total General Fund 80.25 81.25 83.25 74.75 74.75 72.25 73.625 73.625 73.775 74.125 74.625 0.500
#101 -Street Fund 4.4 5 5 5 4.5 5 5.375 5.725 5.725 5.725 5.725 0.000
#303-Street Capital Project Fund 3.5 3.5 3.5 3.5 3.5 3.5 3.5 3.5 3.5 3.5 4.5 1.000
#402-Stormwater Fund 4 4 4 4 4.5 4.5 4.75 4.4 4.4 4.4 4.4 0.000
Total FTEs 92.15 93.75 95.75 87.25 87.25 85.25 87.25 87.25 87.4 87.75 89.25 1.500
FTEs for 2017 reflect the reorganization that was effective in April 2017.
The original 2017 Budget had FTEs of 88.4.
Reflects new departments that were created in the reorganization that was effective April 2017.
Reflects limited term Engineering Tech 1 becoming regular full time position. This
position is 100%included in Fund#303 and paid for through capital projects.
Supplemental budget request for half-time attorney.
106
2017 Work Force Comparison
The 26 Washington Communities with a Population of
30,000 to 100,000
CITY POPULATION FULL-TIME PART-TIME
Auburn 78,960 427 1
Bothell 44,370 318 13
Bremerton 40,630 306 19
Burien 50,680 65 7
Des Moines 30,860 118 6
Federal Way 96,350 315 9
Issaquah 36,030 236 11
Kennewick 80,280 360 7
Kirkland 86,080 589 14
Lacey 48,700 260 1
Lakewood 59,280 202 5
Longview 37,510 303 8
Lynnwood 36,950 342 8
Marysville 65,900 253 8
Olympia 52,160 567 14
Pasco 71 ,680 341 2
Pullman 33,280 201 32
Puyallup 40,500 255 9
Redmond 62,110 623 26
Sammamish 62,240 106 7
Shoreline 55,060 137 10
Spokane Valley 94,890 88 2
University Place 32,610 46 7
Walla Walla 33,840 271 14
Wenatchee 34,070 157 2
Yakima 93,900 677 27
AVE RAGE 291 10
Source: Association of Washington Cities Survey: 2017 Participant Data -Cities and Towns
107
EMPLOYEE POSITION CLASSIFICATION
MONTHLY SALARY SCHEDULE
Salary Schedule
Effective January 1,2018
Position Title Grade 2018 Range
City Manager Unclassified
Deputy City Manager 21-22 8,888.39 - 14,898.90
City Attorney 21 8,888.39 - 13,409.13
Finance Director 21 8,888.39 - 13,409.13
Parks and Recreation Director 20 7,999.45 - 11,133.86
City Engineer 19 7,199.37 - 10,862.30
Deputy City Attorney 19 7,199.37 - 10,862.30
Human Resources Manager 19 7,199.37 - 10,862.30
Planning Manager 18 6,480.26 - 9,775.59
Building Official 18 6,480.26 - 9,775.59
Engineering Manager 18 6,480.26 - 9,775.59
Economic Development Manager 18 6,480.26 - 9,775.59
Senior Engineer 17 5,831.91 - 8,797.67
Accounting Manager 17 5,831.91 - 8,797.67
Assistant Building Official 17 5,831.91 - 8,797.67
Attorney 16 5,248.20 - 7,917.40
City Clerk 16 5,248.20 - 7,917.40
Engineer 16 5,248.20 - 7,917.40
Public Works Superintendent 16 5,248.20 - 7,917.40
Senior Administrative Analyst 16 5,248.20 - 7,917.40
Senior Planner 16 5,248.20 - 7,917.40
Development Services Coordinator 16 5,248.20 - 7,917.40
GIS/Database Administrator 16 5,248.20 - 7,917.40
Accountant/Budget Analyst 16 5,248.20 - 7,917.40
Associate Planner 15 4,724.02 - 7,126.14
Assistant Engineer 15 4,724.02 - 7,126.14
IT Specialist 15 4,724.02 - 7,126.14
Engineering Technician II 15 4,724.02 - 7,126.14
Economic Development Project Specialist 15 4,724.02 - 7,126.14
Senior Plans Examiner 15 4,724.02 - 7,126.14
Human Resource Analyst 14 4,251.88 - 6,414.02
Administrative Analyst 14 4,251.88 - 6,414.02
CenterPlace Coordinator 14 4,251.88 - 6,414.02
Planner 14 4,251.88 - 6,414.02
Building Inspector II 14 4,251.88 - 6,414.02
Plans Examiner 14 4,251.88 - 6,414.02
Public Information Officer 14 4,251.88 - 6,414.02
Engineering Technician I 14 4,251.88 - 6,414.02
Senior Permit Specialist 14 4,251.88 - 6,414.02
Code Enforcement Officer 14 4,251.88 - 6,414.02
Maintenance/Construction Inspector 13-14 3,826.38 - 6,414.02
Recreation Coordinator 13-14 3,826.38 - 6,414.02
Customer Relations/Facilities Coordinator 13 3,826.38 - 5,772.39
Building Inspector I 13 3,826.38 - 5,772.39
Executive Assistant 13 3,826.38 - 5,772.39
Planning Technician 13 3,826.38 - 5,772.39
Deputy City Clerk 12-13 3,445.00 - 5,772.39
Senior Center Specialist 12-13 3,445.00 - 5,772.39
Human Resources Technician 12-13 3,445.00 - 5,772.39
Permit Facilitator 12 3,445.00 - 5,195.03
Help Desk Technician 12 3,445.00 - 5,195.03
Administrative Assistant 11-12 3,099.55 - 5,195.03
Permit Specialist 11-12 3,099.55 - 5,195.03
Accounting Technician 11-12 3,099.55 - 5,195.03
Maintenance Worker 11-12 3,099.55 - 5,195.03
Office Assistant II 10-11 2,789.41 - 4,675.75
Custodian 10 2,789.41 - 4,207.20
Office Assistant I 9-10 2,510.78 - 4,207.20
Note: Slight rounding differences may exist between the figures reflected on this page and
the actual payroll rates computed by the Eden Payroll System.
108
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: October 10, 2017 Department Director Approval: El
Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing
AGENDA ITEM TITLE: Approval of the Following Vouchers:
VOUCHER LIST VOUCHER NUMBERS TOTAL AMOUNT
09/21/2017 42679-42680 $155.00
09/21/2017 42681-42709 $263,361.03
09/22/2017 42710-42751 $280,889.36
09/27/2017 7433-7455 $3,403.50
09/28/2017 42752-42769 $571,389.90
10/03/2017 42770-42774 $3,996.58
10/03/2017 42775-42790; 2897371 $1,952,941.46
GRAND TOTAL: $3,076,136.83
Explanation of Fund Numbers found on Voucher Lists
#001 -General Fund Other Funds
001.011.000.511. City Council 101 —Street Fund
001.013.000.513. City Manager 103 —Paths&Trails
001.013.015.515. Legal 105—Hotel/Motel Tax
001.016.000. Public Safety 106—Solid Waste
001.018.013.513. Deputy City Manager 120 -CenterPlace Operating Reserve
001.018.014.514. Finance 121—Service Level Stabilization Reserve
001.018.016.518. Human Resources 122—Winter Weather Reserve
001.032.000. Public Works 204—Debt Service
001.058.050.558. CED-Administration 301 —REET 1 Capital Projects
001.058.051.558. CED—Economic Development 302—REET 2 Capital Projects
001.058.055.558. CED—Development Services-Engineering 303 —Street Capital Projects
001.058.056.558. CED—Development Services-Planning 309—Parks Capital Grants
001.058.057.558 CED—Building 310—Civic Bldg Capital Projects
001.076.000.576. Parks&Rec—Administration 311 —Pavement Preservation
001.076.300.576. Parks&Rec-Maintenance 312—Capital Reserve
001.076.301.571. Parks&Rec-Recreation 314—Railroad Grade Separation Projects
001.076.302.576. Parks&Rec-Aquatics 402—Stormwater Management
001.076.304.575. Parks&Rec- Senior Center 403 —Aquifer Protection Area
001.076.305.571. Parks&Rec-CenterPlace 501 —Equipment Rental &Replacement
001.090.000.511. General Gov't-Council related 502—Risk Management
001.090.000.514. General Gov't-Finance related
001.090.000.517. General Gov't-Employee supply
001.090.000.518. General Gov't-Centralized Services
001.090.000.519. General Gov't-Other Services
001.090.000.540. General Gov't-Transportation
001.090.000.550. General Gov't-Natural&Economic
001.090.000.560. General Gov't-Social Services
001.090.000.594. General Gov't-Capital Outlay
001.090.000.595. General Gov't-Pavement Preservation
RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers.
[Approved as part of the Consent Agenda, or may be removed and discussed separately.]
STAFF CONTACT: Chelsie Taylor, Finance Director
ATTACHMENTS: Voucher Lists
vchlist Voucher List Page: 1
09/21/2017 9:17:51AM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
42679 9/21/2017 004921 T MOBILE 9209 CRY WOLF REFUND 001.016.000.342 REISSUE FALSE ALARM REFUND F 130.00
Total : 130.00
42680 9/21/2017 005700 VALLEY SELF STORAGE CRY WOLF REFUND 001.016.000.342 REISSUE REFUND PERMIT V3663- 25.00
Total : 25.00
2 Vouchers for bank code: apbank Bank total : 155.00
2 Vouchers in this report Total vouchers: 155.00
I,the undersigned,do certify under penalty of perjury,
that the materials have been furnished,the services
rendered,or the labor performed as described herein
and that the claim is just,due and an unpaid
obligation against the City of Spokane Valley,and that
I am authorized to authenticate and certify said claim.
Finance Director Date
Council member reviewed:
Mayor Date
Council Member Date
Page: 1
vchlist Voucher List Page: fi
09/21/2017 11:42:50AM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
42681 9/20/2017 000958 AAA SWEEPING LLC 59379 402.402.000.531 STREET SWEEPING SERVICES 32,791.57
59380 402.402.000.531 STORM DRAIN CLEANING 42,849.94
Total : 75,641.51
42682 9/20/2017 003076 AMSDEN, ERICA EXPENSES 001.032.000.543 EXPENSE REIMBURSEMENT 37.45
Total : 37.45
42683 9/20/2017 003337 ARROW CONSTRUCTION SUPPLY INC 200432 101.042.000.542 REPAIR&MAINT.SUPPLIES 32.20
200929 101.043.000.542 SUPPLIES:SULLIVAN BRIDGE 333.39
Total : 365.59
42684 9/20/2017 002920 DIRECTV INC 32293271515 101.042.000.543 CABLE SERVICE FOR MAINTENAN 57.99
Total : 57.99
42685 9/20/2017 004950 EIGHT31 CONSULTING 1060 313.000.215.594 PROFESSIONAL SERVICES 4,500.00
Total : 4,500.00
42686 9/20/2017 002075 ENVIROTECH SERVICES INC CD201719657 101.000.000.542 1012-ICE SLICER 5,013.11
CD201719658 101.000.000.542 1012-ICE SLICER 5,034.71
CD201719659 101.000.000.542 1012-ICE SLICER 5,076.08
CD201719660 101.000.000.542 1012-ICE SLICER 4,772.02
CD201719661 101.000.000.542 411012-ICE SLICER 4,523.72
CD201719662 101.000.000.542 1012-ICE SLICER 4,917.76
Total : 29,337.40
42687 9/20/2017 003682 EPIC LAND SOLUTIONS INC 1033 303.303.166.595 0166-RW SERVICES 2,000.00
1034 303.000.247.595 0247-PARCEL ACQUISITION/RELOC 2,911.46
1036 303.303.123.595 0123-RW SERVICES 1,226.02
Total : 6,137.48
42688 9/20/2017 003274 EXCHANGE PUBLISHING LLC 466723 001.011.000.511 LEGAL PUBLICATION 33.00
466724 001.058.056.558 LEGAL PUBLICATION 15.75
466725 001.013.000.513 LEGAL PUBLICATION 25.50
466726 001.058.056.558 LEGAL PUBLICATION 75.75
466727 001.058.056.558 LEGAL PUBLICATION 123.75
466728 001.058.056.558 LEGAL PUBLICATION 80.58
Page: •--1------
vchlist Voucher List Page:3 -2--
09/21/2017 11:42:50AM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
42688 9/20/2017 003274 EXCHANGE PUBLISHING LLC (Continued)
466730 101.042.000.542 BID ADVERTISEMENT 33.18
466731 001.058.056.558 LEGAL PUBLICATION 86.11
466732 101.042.000.542 BID ADVERTISEMENT 51.35
Total : 524.97
42689 9/20/2017 003261 FEHR&PEERS 117467 314.000.223.595 0223-TRAFFIC ANALYSIS 1,760.43
Total : 1,760.43
42690 9/20/2017 001447 FREE PRESS PUBLISHING INC 47755 001.058.056.558 LEGAL PUBLICATION 36.80
47756 001.058.056.558 LEGAL PUBLICATION 166.40
47757 001.058.056.558 LEGAL PUBLICATION 280.00
47759 001.058.056.558 LEGAL PUBLICATION 92.65
47761 001.058.056.558 LEGAL PUBLICATION 96.05
Total : 671.90
42691 9/20/2017 000007 GRAINGER 9555149849 402.402.000.531 SMALL TOOLS/MINOR EQUIPMENT 150.69
Total : 150.69
42692 9/20/2017 000917 GRAYBAR 992905235 001.090.000.518 FIBER HOUSING AND CASSETTES 244.62
992905236 001.090.000.518 FIBER HOUSING AND CASSETTES 700.43
992934155 001.090.000.518 COMPUTER HARDWARE-NON-CA 182.36
992957595 001.090.000.518 COMPUTER HARDWARE-NON-CA 91.02
993161502 001.090.000.518 COMPUTER HARDWARE-NON-CA 134.47
993184412 001.090.000.518 COMPUTER HARDWARE-NON-CA 127.30
993184413 001.090.000.518 COMPUTER HARDWARE-NON-CA 60.97
993335929 001.090.000.518 COMPUTER HARDWARE-NON-CA 107.91
Total : 1,649.08
42693 9/20/2017 002384 IMS INFRASTRUCTURE MGMT.LLC 12617-2 101.042.000.542 2017 PAVEMENT MANAGEMENT PL 4,787.20
Total : 4,787.20
42694 9/20/2017 000864 JUB ENGINEERS INC. 0111176 101.042.000.542 2017 TIP MAINTENANCE&UPDATE 8,701.49
Total : 8,701.49
42695 9/20/2017 002203 NAPA AUTO PARTS 0538-822817 101.042.000.542 BATTERY FOR#5-215 2004 F150 142.16
0538-823201 101.042.000.542 MAINTENANCE SHOP SUPPLIES 18.70
0538-823359 101.042.000.542 MAINTENANCE SHOP SUPPLIES 24.55
Page: .,2.---
vchlist Voucher List Page: y —3—s--
09/21/2017 11:42:50AM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
42695 9/20/2017 002203 NAPA AUTO PARTS (Continued)
0538-823362 101.042.000.542 MAINTENANCE SHOP SUPPLIES 14.56
0538-824675 101.042.000.542 SUPPLIES FOR#207 12.91
0538-825257 101.042.000.542 MAINTENANCE SHOP SUPPLIES 10.65
Total : 223.53
42696 9/20/2017 004850 NAVIA BENEFIT SOLUTIONS, HRA PLAN 10101420 001.018.016.518 FLEX SPENDING ADMINISTRATION 344.00
Total : 344.00
42697 9/20/2017 000652 OFFICE DEPOT INC. 961558696001 001.076.000.576 OFFICE SUPPLIES:CENTERPLACE 149.65
Total : 149.65
42698 9/20/2017 000307 OFFICE OF THE STATE TREASURER AUGUST 2017 001.016.000.589 STATE REMITTANCE 34,339.52
Total : 34,339.52
42699 9/20/2017 002290 PURCHASE POWER POSTAGE 001.143.70.00 REFILL POSTAGE METER 5,017.00
Total : 5,017.00
42700 9/20/2017 003407 RIGHT! SYSTEMS INC SI-154001 001.090.000.518 JUNIPER EX2200 INSPECTORS AR 1,157.64
Total : 1,157.64
42701 9/20/2017 002520 RWC GROUP 58458N 101.000.000.542 SUPPLIES FOR#207 440.28
58786N 101.000.000.542 SUPPLIES FOR#207 128.90
Total : 569.18
42702 9/20/2017 006294 S.C.O.P.E. 10-18-2017 001.011.000.511 SCOPE APPRECIATION CELEBRAT 40.00
Total : 40.00
42703 9/20/2017 002531 SIX ROBBLEES INC 5-807036 101.000.000.542 SUPPLIES:SNOWPLOWS 32.61
Total : 32.61
42704 9/20/2017 000090 SPOKANE CO INFO SYSTEMS 50316361 001.058.056.558 COUNTY IT SUPPORT AUGUST 201 14,110.73
Total : 14,110.73
42705 9/20/2017 000308 SPOKANE CO PROSECUTING ATTY AUGUST 2017 001.016.000.589 CRIME VICTIMS COMPENSATION F 509.11
Total : 509.11
42706 9/20/2017 000459 SPOKANE CO TITLE CO 194002 303.303.142.595 CIP 0142 RECORDING FEES 184.00
Page: .-8--
vchlist Voucher List Page: J
09/21/2017 11:42:50AM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
42706 9/20/2017 000459 000459 SPOKANE CO TITLE CO (Continued) Total : 184.00
42707 9/20/2017 000001 SPOKANE CO TREASURER 110100176 303.303.141.595 AUGUST 2017 ENGINEERING 71,422.54
Total : 71,422.54
42708 9/20/2017 002540 SPOKANE HOUSE OF HOSE INC. 623175 101.042.000.542 SMALL TOOLS/MINOR EQUIP: STRI 94.61
623994 101.042.000.542 SMALL TOOLS/MINOR EQUIP-STF 46.04
Total : 140.65
42709 9/20/2017 004740 THOMSON REUTERS-WEST 836755451 001.013.015.515 SUBSCRIPTION CHARGES 797.69
Total : 797.69
29 Vouchers for bank code: apbank Bank total : 263,361.03
29 Vouchers in this report Total vouchers : 263,361.03
I,the undersigned,do certify under penalty of perjury,
that the materials have been furnished,the services
rendered,or the labor performed as described herein
and that the claim is just,due and an unpaid
obligation against the City of Spokane Valley,and that
I am authorized to authenticate and certify said claim.
Finance Director Date
Council member reviewed:
Mayor Date
Council Member Date
Page: - "�
vchlist Voucher List Page: -r-
•09/22/2017 1:09:18PM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
42710 9/22/2017 001081 ALSCO LSPO1942324 001.016.016.521 FLOOR MAT SERVICE FOR PRECII` 24.12
LSPO1947503 001.016.016.521 FLOOR MAT SERVICE AT PRECINC 24.12
LSPO1952779 001.016.016.521 FLOOR MAT SERVICE AT PRECINC 24.12
Total : 72.36
42711 9/22/2017 004046 AMERICAN ONSITE SERVICES A-227297 001.076.300.576 PORTABLE RESTROOMS AT PARK: 318.00
A-228391 402.402.000.531 PORTABLE RESTROOMS FOR STO 95.72
Total : 413.72
42712 9/22/2017 003076 AMSDEN, ERICA Expenses 001.032.000.543 EXPENSE REIMBURSEMENT 44.94
Total : 44.94
42713 9/22/2017 003213 ARAMARK UNIFORM SERVICES 1990335561 001.076.305.575 SUPPLIES FOR CENTERPLACE 391.14
1990346021 001.076.305.575 SUPPLIES FOR CENTERPLACE 414.69
1990356490 001.076.305.575 SUPPLIES FOR CENTERPLACE 458.27
Total : 1,264.10
42714 9/22/2017 000334 ARGUS JANITORIAL LLC INV01611 001.016.016.521 JANITORIAL SVC:AUG 2017 2,616.62
Total : 2,616.62
42715 9/22/2017 000030 AVISTA Aug 2017 101.042.000.542 UTILITIES: PW MASTER AVISTA 25,927.79
Aug 2017 001.076.302.576 UTILITIES: PARKS MASTER AVISTA 16,084.86
Total : 42,012.65
42716 9/22/2017 000918 BLUE RIBBON LINEN SUPPLY INC 9889779 001.076.305.575 LINEN SERVICE AND SUPPLY AT C 64.97
Total : 64.97
42717 9/22/2017 003172 BROADCAST MUSIC INC 9621109 001.076.300.576 BASE LICENSE FEE: CENTERPLAC 818.00
Total : 818.00
42718 9/22/2017 001169 CITY OF SPOKANE VALLEY Sept 2017 001.058.051.558 PETTY CASH: 15655,56,59,60,61 13.24
Total : 13.24
42719 9/22/2017 000840 CLARY,AARON Expenses 402.402.000.531 EXPENSE REIMBURSEMENT 11.41
Total : 11.41
42720 9/22/2017 005355 COMMERCIAL PUBLISHING INC 75377 001.076.305.575 ADVERTISING FOR CENTERPLACE 1,100.00
Page: -I---
vchlist Voucher List Page: 2-
09/22/2017 1:09:18PM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
42720 9/22/2017 005355 005355 COMMERCIAL PUBLISHING INC (Continued) Total : 1,100.00
42721 9/22/2017 003717 DURHAM SCHOOL SERVICES LP 91480861 001.076.301.571 TRANSPORTATION FOR SUMMER' 115.02
91480887 001.076.301.571 TRANSPORTATION FOR SUMMER' 125.02
91481069 001.076.301.571 TRANSPORTATION FOR SUMMER i 305.61
91481139 001.076.301.571 TRANSPORTATION FOR SUMMER I 120.58
91481148 001.076.301.571 TRANSPORTATION FOR SUMMER' 310.00
91481455 001.076.301.571 TRANSPORTATION FOR SUMMER I 153.92
91482371 001.076.301.571 TRANSPORTATION FOR SUMMER I 120.03
91482405 001.076.301.571 TRANSPORTATION FOR SUMMER i 190.60
91482610 001.076.301.571 TRANSPORTATION FOR SUMMER i 115.02
91482689 001.076.301.571 TRANSPORTATION FOR SUMMER' 122.24
91482704 001.076.301.571 TRANSPORTATION FOR SUMMER I 208.37
91483047 001.076.301.571 TRANSPORTATION FOR SUMMER I 115.02
Total : 2,001.43
42722 9/22/2017 000795 EARTHWORKS RECYCLING INC. 356018 001.076.305.575 RECYCLING COLLECTION AT CP 8i 35.00
Total : 35.00
42723 9/22/2017 000246 EAST SPOKANE WATER DIST#1 22210 402.402.000.531 HYDRANT RENTAL 75.63
Total : 75.63
42724 9/22/2017 002308 FINKE,MELISSA Aug 2017 001.076.301.571 INSTRUCTOR PMT 1,353.75
Aug 2017 001.076.301.571 INSTRUCTOR PMT 150.75
Total : 1,504.50
42725 9/22/2017 004813 FIRST CHOICE COFFEE SERVICES 184790 001.076.305.575 COFFEE SVCS FOR CENTERPLAC 79.05
Total : 79.05
42726 9/22/2017 001732 GREATER SPOKANE SUBSTANCE Aug 2017 001.090.000.560 2017 SOC SER GRANT REIMBURSI 324.22
Total : 324.22
42727 9/22/2017 002712 GTFX INC. 44373 001.076.305.575 SERVICE GREASE TRAP AND SUM 16429
Total : 164.29
42728 9/22/2017 001635 ISS FACILITY EVENT SERVICES 1218728 001.076.305.575 EVENT SVCS FOR CENTERPLACE 31.61
Total : 31.61
Page:
vchlist Voucher List Page: .3------
09/22/2017 1:09:18PM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
42729 9/22/2017 001987 JENKINS,ART Expenses 402.402.000.531 EXPENESE REIMBURSEMENT 1,217.75
Total : 1,217.75
42730 9/22/2017 003848 KONA ICE OF SPOKANE 747 001.076.301.571 SUMMER CAMP TRIP:SHAVED ICE 146.86
Total : 146.86
42731 9/22/2017 000523 LASER QUEST 014062117 001.076.301.571 SUMMER DAY CAMP FIELD TRIP 854.08
Total : 854.08
42732 9/22/2017 004926 LE CATERING CO E00250 001.076.305.575 E00250: INLAND EMPIRE GARDEN! 204.48
Total : 204.48
42733 9/22/2017 005238 PHILLIPS,CHAD Expenses 402.402.000.531 EXPENSE REIMBURSEMENT 55.26
Total : 55.26
42734 9/22/2017 001860 PLATT ELECTRICAL SUPPLY N879977 001.076.305.575 SUPPLIES FOR CENTERPLACE 90.73
Total : 90.73
42735 9/22/2017 002475 POST FALLS CHAMBER OF COMMERCE 2017/2018 001.076.305.575 ADVERTISING FOR CENTERPLACE 500.00
Total : 500.00
42736 9/22/2017 006309 RAMBO,JAY BLD-2017-1351 001.058.059.322 PERMIT REFUND BLD-2017-2373 74.00
Total : 74.00
42737 9/22/2017 000415 ROSAUERS FOOD&DRUG CENTER 10-2101620 001.076.305.575 SUPPLIES FOR CENTERPLACE 60.99
Total : 60.99
42738 9/22/2017 004029 ROSS PRINTING COMPANY 099804 001.076.305.575 WEDDING BROCHURE 277.44
Total : 277.44
42739 9/22/2017 000709 SENSKE LAWN&TREE CARE INC. 8050901 001.076.300.576 MISC PARK REPAIRS: MISSION DO 1,792.48
8055611 001.076.300.576 CONTRACT MAINT: PARKS AUG 20 60,343.90
8055766 402.402.000.531 ROADSIDE LANDSCAPING SVC:Al 6,527.33
8055770 402.402.000.531 FLAGGING SVC CONTRACT:AUG: 530.94
8056503 001.016.016.521 MONTHLY SVCS AT PRECINCT:AU 393.71
8075038 402.402.000.531 FLAGGING SVCS: ON 9/8/17 191.49
8075096 001.076.300.576 MISC PARK REPAIRS-EDGECLIFF 4,995.55
8078059 001.016.016.521 SERVICE AT PRECINCT 52.17
Page: e.3—
vchlist Voucher List Page: 9
09/22/2017 1:09:18PM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
42739 9/22/2017 000709 000709 SENSKE LAWN&TREE CARE INC. (Continued) Total : 74,827.57
42740 9/22/2017 003231 SHERWIN WILLIAMS COMPANY 9981-4 001.076.305.575 SUPPLIES FOR CENTERPLACE 365.35
Total : 365.35
42741 9/22/2017 005012 SPOKANE CO ENVIRONMENTAL Sept 2017 001.076.302.576 SPOKANE CO SEWER CHRGS: SEI 1,635.08
Total : 1,635.08
42742 9/22/2017 004131 SPOKANE CO SOLID WASTE MGMT 20170906-5491-36150 101.042.000.542 TRANSFER STATION CHARGES: P1 7.00
Total : 7.00
42743 9/22/2017 000898 SPOKANE PROCARE INC 587340 402.402.000.531 2017 ROADSIDE WEED SPRAYING 2,813.00
Total : 2,813.00
42744 9/22/2017 001083 STANDARD PLBG HEATING CONTROLS 56084 001.016.016.521 AUG 2017 MONTHLY MAINT: PREC 642.90
Total : 642.90
42745 9/22/2017 001969 SUNSHINE DISPOSAL 1197058 001.076.300.576 PORTABLE RESTROOMS AT MS/C7 179.00
1197067 001.076.301.571 PORTABLE RESTROOMS AT CVHS 85.00
1197096 001.076.301.571 PORTABLE RESTROOM AT U HIGH 117.00
1197100 001.076.301.571 PORTABLE RESTROOMS AT PARK: 415.00
1206512 101.042.000.542 TRANSFER STATION: PW 638.21
1208811 001.076.300.576 PORTABLE RESTROOMS AT MS/C7 358.00
Total : 1,792.21
42746 9/22/2017 003649 TROPHIES UNLIMITED 485972 001.076.305.575 NAME TAGS FOR CP EMPLOYEES 29.92
Total : 29.92
42747 9/22/2017 003175 VISIT SPOKANE Aug 2017 105.000.000.557 2017 LODGING TAX GRANT REIMB 8,594.17
Total : 8,594.17
42748 9/22/2017 000038 WASTE MANAGEMENT OF SPOKANE 0478996-2681-7 402.402.000.531 WASTE MGMT: MAINT SHOP AUG: 175.12
Total : 175.12
42749 9/22/2017 000066 WCP SOLUTIONS 10275374 001.076.305.575 SUPPLIES FOR CENTERPLACE 709.31
10275375 001.076.305.575 SUPPLIES FOR CENTERPLACE 16.65
10293422 001.016.016.521 SUPPLIES FOR PRECINCT 557.67
Page: '—
/10
vchlist Voucher List Page:
09/22/2017 1:09:18PM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
42749 9/22/2017 000066 000066 WCP SOLUTIONS (Continued) Total : 1,283.63
42750 9/22/2017 005715 WIDOW'S MIGHT 2017 001.090.000.560 2017 SOC SER GRANT REIMBURSI 162.00
2017 001.090.000.560 2017 SOC SER GRANT REIMBURSI 3,075.08
Total : 3,237.08
42751 9/22/2017 000487 YMCA OF THE INLAND NW Aug 2017 001.076.302.576 OPERATING EXPENSES AND MGM 22,758.76
August 2017 001.076.302.576 OPERATING EXPENSES FOR AUG 91,701.66
Sept 14 2017 001.076.302.576 PUMP REPAIR AT TERRACE VIEW I 14,896.58
Total : 129,357.00
42 Vouchers for bank code: apbank Bank total : 280,889.36
42 Vouchers in this report Total vouchers: 280,889.36
I,the undersigned,do certify under penalty of perjury,
that the materials have been furnished,the services
rendered,or the labor performed as described herein
and that the claim is just,due and an unpaid
obligation against the City of Spokane Valley,and that
I am authorized to authenticate and certify said daim.
Finance Director Date
Council member reviewed:
Mayor Date
Council Member Date
Page: s�
vchlist Voucher List Page: I/ 1"--
09/27/2017
'09/27/2017 10:36:35AM Spokane Valley
Bank code: pk-ref
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
7433 9/27/2017 006295 BERGOM,JED PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU MEd 75.00
Total : 75.00
7434 9/27/2017 006296 CAMPBELL, DIANE PARKS REFUND 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUT 440.00
Total : 440.00
7435 9/27/2017 006315 CENTRAL VALLEY SCHOOL DISTRICT PARKS REFUND 001.237.10.99 DEPOSIT REFUND:MIRABEAU MEQ 75.00
Total : 75.00
7436 9/27/2017 006310 CHERKASHINA,ANNA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM/: 289.50
Total : 289.50
7437 9/27/2017 006297 COLUMBIA DISTRIBUTING PARKS REFUND 001.237.10.99 DEPOSIT REFUND:SULLIVAN PARI 75.00
Total : 75.00
7438 9/27/2017 006298 COMPASSION INTERNATIONAL PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU MEQ 300.00
Total : 300.00
7439 9/27/2017 006311 FPI MANAGEMENT PARKS REFUND 001.237.10.99 DEPOSIT REFUND:SULLIVAN PARI 75.00
Total : 75.00
7440 9/27/2017 006299 GARTZ,VANESSA&CHRIS PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREENACRES 75.00
Total : 75.00
7441 9/27/2017 006300 GAY,TERESA PARKS REFUND 001.237.10.99 DEPOSIT REFUND:GREAT ROOM/: 210.00
Total : 210.00
7442 9/27/2017 005340 HARRINGTON, KENNETH PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU MEQ 75.00
Total : 75.00
7443 9/27/2017 003380 HERITAGE HOME LOANS PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU MEd 75.00
Total : 75.00
7444 9/27/2017 006301 ILTZ,JASON PARKS REFUND 001.237.10.99 DEPOSIT REFUND:VALLEY MISSIC 75.00
Total : 75.00
7445 9/27/2017 006302 KAISER ALUMINUM PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MEETING ROO 52.00
Page: -
j2 -
vchlist Voucher List Page: —2'
09/27/2017 10:36:35AM Spokane Valley
Bank code: pk-ref
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
7445 9/27/2017 006302 006302 KAISER ALUMINUM (Continued) Total : 52.00
7446 9/27/2017 006312 LUEHR, NATALIE PARKS REFUND 001.237.10.99 DEPOSIT REFUND:GREENACRES 75.00
Total : 75.00
7447 9/27/2017 006313 NW NATURAL RESOURCES INSTITUTE PARKS REFUND 001.237.10.99 DEPOSIT REFUND:SULLIVAN PARI 75.00
Total : 75.00
7448 9/27/2017 005358 POTLATCH CORPORATION PARKS REFUND 001.237.10.99 DEPOSIT REFUND: BROWNS PARI 75.00
Total : 75.00
7449 9/27/2017 006303 RICHARDSON, NICK PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM!: 252.00
Total : 252.00
7450 9/27/2017 006304 SANDVIG,SUZANNE PARKS REFUND 001.237.10.99 DEPOSIT REFUND:TERRACE VIEV 75.00
Total : 75.00
7451 9/27/2017 006305 SNYDER, RICHARD PARKS REFUND 001.237.10.99 DEPOSIT REFUND: SULLIVAN PARI 300.00
Total : 300.00
7452 9/27/2017 006306 SPOKANE HARDWARE SUPPLY PARKS REFUND 001.237.10.99 DEPOSIT REFUND:FIRESIDE LOUI 210.00
Total : 210.00
7453 9/27/2017 006314 STURGILL,JANICE PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREENACRES 75.00
Total : 75.00
7454 9/27/2017 006307 WILTSE, HOPE PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU MB 75.00
Total : 75.00
7455 9/27/2017 006308 WINTER,JOANNA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: SULLIVAN PARI 300.00
Total : 300.00
23 Vouchers for bank code : pk-ref Bank total : 3,403.50
23 Vouchers in this report Total vouchers : 3,403.50
Page: 2----
f3
vchlist Voucher List Page: T-
09/28/2017 9:35:25AM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice ,C Fund/Dept Description/Account Amount
42752 9/28/2017 000271 BAINBRIDGE,CHRISTINE EXPENSES 001.090.000.519 EXPENSE REIMBURSEMENT 43.44
Total: 43.44
42753 9/28/2017 000588 CENTRAL VALLEY SCHOOL DISTRICT PARCEL 55181.1925 303.303.123.595 CIP 0123: ROW ACQUISITION PAR( 45,100.00
Total : 45,100.00
42754 9/28/2017 000869 EVCO SOUND&ELECTRONICS 29621 107.000.246.594 SERVICE&LABOR AT CITY HALL 49,824.00
Total : 49,824.00
42755 9/28/2017 003274 EXCHANGE PUBLISHING LLC 467628 001.011.000.511 ADVERTING: LODGING TAX GRAN" 33.00
467629 001.013.000.513 LEGAL PUBLICATION 25.50
467634 001.058.056.558 LEGAL PUBLICATION 79.00
Total : 137.50
42756 9/28/2017 001447 FREE PRESS PUBLISHING INC 47785 001.013.000.513 LEGAL PUBLICATION 82.25
47791 001.058.056.558 LEGAL PUBLICATION 88.40
Total : 170.65
42757 9/28/2017 000179 GFOA 12-07-17 001.018.014.514 GFOA GAAP UPDATE 12/7/17 795.00
Total : 795.00
42758 9/28/2017 000917 GRAYBAR 993478711 001.090.000.518 SMALL TOOLS/MINOR EQUIP: IT 104.79
Total : 104.79
42759 9/28/2017 006274 J&J CONSTRUCTION 17-219 101.042.000.542 ASPHALT REPAIR 1,500.00
Total : 1,500.00
42760 9/28/2017 002259 MENKE JACKSON BEYER LLP 462 001.013.015.515 PROFESSIONAL SERVICES 1,677.00
Total : 1,677.00
42761 9/28/2017 005037 MERIDIAN CONSTRUCTION INC PAY APP 15 313.000.215.594 0215-CITY HALL CONSTRUCTION( 352,634.95
Total : 352,634.95
42762 9/28/2017 000652 OFFICE DEPOT INC. 962384988001 001.076.000.576 OFFICE SUPPLIES 310.74
963850116001 001.018.014.514 OFFICE SUPPLIES: FINANCE-ADMI 114.22
963850117001 001.018.014.514 OFFICE SUPPLIES:FINANCE 108.79
964499950001 001.018.014.514 OFFICE SUPPLIES:FINANCE 25.08
Page: -r---.
vchlist Voucher List Page: /9
09/28/2017 9:35:25AM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
42762 9/28/2017 000652 OFFICE DEPOT INC. (Continued)
964500058001 001.018.014.514 OFFICE SUPPLIES:FINANCE 108.79
Total: 667.62
42763 9/28/2017 006316 PERROUX III, MATTHEW PARCEL 35231.1412 303.000.247.595 CLOSING COSTS FOR PURCHASE 3,049.48
Total : 3,049.48
42764 9/28/2017 006317 PERROUX,CHRISTINA PARCEL 35231.1412 303.000.247.595 CLOSING COSTS FOR PURCHASE 3,049.48
Total : 3,049.48
42765 9/28/2017 006319 SCHULLER,STEVE EXPENSES 001.032.000.543 EXPENSE REIMBURSEMENT FOR I 433.16
Total : 433.16
42766 9/28/2017 004844 SOLARWINDS INC. IN342536 001.090.000.518 SOLARWINDS NPM NTASOFTWAR 2,413.18
Total : 2,413.18
42767 9/28/2017 000001 SPOKANE CO TREASURER 51503961 001.016.000.523 AUGUST 2017 HOUSING 108,555.55
Total : 108,555.55
42768 9/28/2017 000710 SPOKANE COUNTY BAR ASSOCIATION 24087 001.013.015.515 DUES 2017-2018 C DRISKELL 105.00
40557 001.013.015.515 DUES 2017-2018 E LAMB 105.00
Total : 210.00
42769 9/28/2017 000257 STATE AUDITOR'S OFFICE L121814 001.090.000.514 SAO AUDIT OF 2016 1,024.10
Total : 1,024.10
18 Vouchers for bank code : apbank Bank total : 571,389.90
18 Vouchers in this report Total vouchers : 571,389.90
Page: e-2i
vchlist Voucher List Page: /s-1'.
10/03/2017 2:56:30PM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
42770 10/3/2017 001606 BANNER BANK 8573 Sept 2017 001.018.016.518 CRAIGSLIST.ORG 25.00
8573 Sept 2017 001.090.000.518 BATTERIES PLUS BULBS 71.79
8573 Sept 2017 001.090.000.518 INTERSTATE BATTERIES OF SPOK 117.44
8573 Sept 2017 001.090.000.518 THE HOME DEPOT 52.67
8573 Sept 2017 001.018.016.518 ACE HARDWARE 12.94
8573 Sept 2017 001.018.016.518 ACE HARDWARE 5.88
8573 Sept 2017 001.090.000.518 BEST BUY 489.57
8573 Sept 2017 001.090.000.518 THE HOME DEPOT 151.99
8573 Sept 2017 101.042.000.542 AMAZON.COM 54.19
8573 Sept 2017 101.043.000.542 GREENACRES NURSERY 478.99
Total : 1,460.46
42771 10/3/2017 001606 BANNER BANK 9713 Sept 2017 001.058.050.558 NW REGIONAL FLOODPLAIN MGM' 375.00
9713 Sept 2017 001.058.055.558 NEW HAVEN COMPANIES 150.39
Total : 525.39
42772 10/3/2017 001606 BANNER BANK 8599 Sept 2017 001.076.301.571 FRED MEYER 145.61
8599 Sept 2017 001.076.305.575 SUPPLYHOUSE.COM 102.85
8599 Sept 2017 001.076.301.571 HOBBY LOBBY 24.53
8599 Sept 2017 001.076.301.571 BOOST MOBILE 39.03
8599 Sept 2017 001.076.301.571 TARGET STORE 5.49
8599 Sept 2017 001.076.305.575 PARTS TOWN 355.75
8599 Sept 2017 001.076.305.575 PARTS TOWN 265.22
8599 Sept 2017 001.076.305.575 PARTS TOWN -37.41
Total : 901.07
42773 10/3/2017 001606 BANNER BANK 8557 Sept 2017 001.011.000.511 TARGET STORES 4.35
8557 Sept 2017 001.011.000.511 WA POLICY CENTER 300.00
8557 Sept 2017 001.011.000.511 WA POLICY CENTER 150.00
Total : 454.35
42774 10/3/2017 001606 BANNER BANK 8565 Sept 2017 001.058.051.558 INLAND NW PARTNERS ASSOC 120.00
8565 Sept 2017 001.018.016.518 QUALITY LOGO PRODUCTS 207.21
8565 Sept 2017 001.058.055.558 SPOKANE RIVER FORUM 105.00
8565 Sept 2017 001.058.051.558 INDEED 166.21
8565 Sept 2017 001.090.000.519 WAL-MART 56.89
Page: dam^
vchlist Voucher List Page: ' /
• 10/03/2017 2:56:30PM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
42774 10/3/2017 001606 001606 BANNER BANK (Continued) Total : 655.31
5 Vouchers for bank code: apbank Bank total : 3,996.58
5 Vouchers in this report Total vouchers : 3,996.58
I,the undersigned,do certify under penalty of perjury,
that the materials have been furnished,the services
rendered,or the labor performed as described herein
and that the claim is just,due and an unpaid
obligation against the City of Spokane Valley,and that
I am authorized to authenticate and certify said claim.
Finance Director Date
Council member reviewed:
Mayor Date
Council Member Date
Page: 4---
vchlist Voucher List Page: /2 1--
10/03/2017 4:03:45PM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
42775 10/3/2017 005268 ATLAS ADVERTISING LLC 1460 001.058.051.558 ADVERTISING 1,612.00
Total : 1,612.00
42776 10/3/2017 000168 BLACK BOX NETWORK SVC SPO-146003 001.090.000.518 IT SUPPORT 955.07
Total : 955.07
42777 10/3/2017 000322 CENTURYLINK SEPTEMBER 2017 001.090.000.518 CITY HALL PHONES 237.85
SEPTEMBER 2017 001.076.000.576 2017 PHONE SVCS:ACCT 509Z14-I 536.18
Total : 774.03
42778 10/3/2017 002604 DELL FINANCIAL SERVICES LLC 79174995 001.090.000.548 COMPUTER LEASE: 001-8922117-0 1,050.24
79191249 001.090.000.548 COMPUTER LEASE:001-8922117-0 862.93
Total : 1,913.17
42779 10/3/2017 000869 EVCO SOUND&ELECTRONICS 29531 001.090.000.518 HEMISPHERICAL FISHEYE HD CAA 1,718.50
Total : 1,718.50
42780 10/3/2017 003274 EXCHANGE PUBLISHING LLC 468390 001.058.056.558 LEGAL PUBLICATION 83.74
468392 001.013.000.513 LEGAL PUBLICATION 19.75
Total : 103.49
42781 10/3/2017 001447 FREE PRESS PUBLISHING INC 47815 001.058.056.558 LEGAL PUBLICATION 94.35
Total : 94.35
42782 10/3/2017 000321 GREATER SPOKANE INC 114783 001.011.000.511 ANNUAL MEETING:PAM HALEY 60.00
Total : 60.00
42783 10/3/2017 000011 GREATER SPOKANE VALLEY 27629 001.058.051.558 OCTOBER 2017 BUSINESS CONNE 25.00
Total : 25.00
42784 10/3/2017 003185 LAMB, ERIK EXPENSES 001.013.015.515 EXPENSE REIMBURSEMENT 35.07
Total : 35.07
42785 10/3/2017 004632 LEVEL 3 COMMUNICATIONS 60698438 001.076.305.575 TELECOM SERVICES 1,605.10
Total : 1,605.10
42786 10/3/2017 002552 MDM CONSTRUCTION INC. PAY APP 4 303.000.251.595 0251-CONSTRUCTION CONTRACT 195,774.92
Page: �------
vchlist Voucher List Page: 4'
10/03/2017 4:03:45PM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
42786 10/3/2017 002552 002552 MDM CONSTRUCTION INC. (Continued) Total : 195,774.92
42787 10/3/2017 000001 SPOKANE CO TREASURER 42000423 001.016.000.554 ANIMAL CONTROL-2ND HALF DEE 22,500.00
42000431 001.016.000.554 ANIMAL CONTROL SERVICE OCTO 18,855.47
Total : 41,355.47
42788 10/3/2017 002597 TWISTED PAIR ENTERPRISES LLC 9272017 001.011.000.511 BROADCASTING COUNCIL MTGS 440.00
Total : 440.00
42789 10/3/2017 000842 WM WINKLER COMPANY PAY APP 2 303.000.239.595 0239-CONSTRUCTION 236,080.31
Total : 236,080.31
42790 10/3/2017 001885 ZAYO GROUP LLC September 2017 001.090.000.518 NETWORK INFRASTRUCTURE AC( 253.25
September 2017 001.090.000.518 INTERNET SERVICE 560.73
Total : 813.98
2897371 9/29/2017 000001 SPOKANE CO TREASURER 9290201178 001.016.000.521 LE CONTRACT BILLING SEPTEMBE 1,469,581.00
Total : 1,469,581.00
17 Vouchers for bank code: apbank Bank total : 1,952,941.46
17 Vouchers in this report Total vouchers: 1,952,941.46
Page:
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: October 10, 2017 Department Director Approval :
Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Payroll for Pay Period Ending September 30, 2017
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN:
BACKGROUND:
Budget/Financial impacts:
Employees Council Total
Gross: $ 253,790.12 $ 5,475.00 $ 259,265.12
Benefits: $ 111,087.23 $ 13,299.21 $ 124,386.44
Total payroll $ 364,877.35 $ 18,774.21 $ 383,651.56
RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of
the Consent Agenda, or may be removed and discussed separately.]
STAFF CONTACT: Raba Nimri
DRAFT
MINUTES
City of Spokane Valley
City Council Regular Meeting
Formal Meeting Format
Tuesday, September 26,2017
Mayor Higgins called the meeting to order at 6:00 p.m. and welcomed everyone to the new building.
Attendance: Staff
Rod Higgins,Mayor Mark Calhoun, City Manager
Arne Woodard,Deputy Mayor John Hohman,Deputy City Manager
Caleb Collier, Councilmember Cary Driskell, City Attorney
Pam Haley, Councilmember Chelsie Taylor,Finance Director
Mike Munch, Councilmember Erik Lamb,Deputy City Attorney
Ed Pace,Councilmember Mark Werner,Police Chief
Sam Wood, Councilmember Adam Jackson,Planning/Grants Engineer
Christine Bainbridge, City Clerk
INVOCATION: In the absence of a pastor, Mayor Higgins asked everyone to rise and observe a moment
of silence in memory of the recent events at Freeman High School.
PLEDGE OF ALLEGIANCE: Council, staff,and the audience stood for the Pledge of Allegiance.
ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present.
APPROVAL OF AGENDA:It was moved by Deputy Mayor Woodard,seconded and unanimously agreed
to approve the agenda.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a
COMMITTEE,BOARD,LIAISON SUMMARY REPORTS
Councilmember Wood had no report. Councilmember Collier said he attended the Constitution Day event
last Thursday;participated in Valleyfest;and last night attended the Painted Hills Development open forum.
Councilmember Munch mentioned he also attended Valleyfest as well as the Painted Hills Development
Open Forum.Councilmember Haley stated that she participated in the Valleyfest parade,went to Valleyfest
on Saturday, and attended several STA (Spokane Transit Authority)Board meetings, and said the Central
City Line was discussed. Councilmember Pace said he attended the SRTC (Spokane Regional
Transportation Council)Board meeting and that our Bridging the Valley projects are up there where they
belong; and participated in the Valleyfest parade. Deputy Mayor Woodard reported that he attended
Valleyfest; went to the Women's Business Center open house; said he stood in for Mayor Higgins at the
Sullivan Park Assisted Living facility and the reading of the National Assisted Living Week proclamation;
and that he attended the Sunrise Elementary School dedication.
MAYOR'S REPORT
Mayor Higgins reported that he attended the GSI (Greater Spokane, Inc.) Government affairs committee
meeting;went to the Airforce Ball at the Convention Center;went to a Visit Spokane Board meeting; and
participated in the Valleyfest parade.
Proclamations: n/a
Minutes Regular Council Meeting:09-26-2017 Page 1 of 5
Approved by Council:
DRAFT
PUBLIC COMMENTS: Mayor Higgins explained that tonight we will only have one opportunity for
public comments, and explained the ground rules for giving comment. Mayor Higgins asked by a show of
hands,how many people were here to speak about parental rights or vaccination.Approximately twelve to
fifteen people raised their hands. Mayor Higgins asked that in order to expedite people speaking,if people
would line up by the counter at the side wall so they could be ready when he called their name; he also
noted Council would take public comments until about 6:45 p.m. Mayor Higgins invited public comments.
1. Lori Feagan, Spokane County: said she is the mother of a child who attended Central Valley School
District; said she denounces the ordinance, and read as much of her prepared statement (see attached) as
time permitted; adding that these things are beyond the scope of a city government.
2.Marianne Kartchaer, Spokane Valley: said she is a nurse and has four kids;that she has been a pediatric
nurse for over twenty years so she has experience when it comes to vaccinations; said people don't have to
vaccinate their child unless they send their child to school;she spoke of herd immunity and briefly explained
how that works; said this is not just about parental rights but about protecting the vulnerable among us.
3.Patra Hoy, Spokane Valley: she read a prepared letter from Pastor Andrea Castrolang of the Westminster
Congregational United Church of Christ about the cruelty of the proposed ordinance (see attached).
4. Deborah Home, Spokane valley: said she is a community health advocate; said kids in school who are
not vaccinated are a health risk to everyone; said the litigation Council will face for this ordinance will be
very heavy and citizens should be given a right to decide if they want all that cost.
5. Bobbie Nicole Spencer, Spokane Valley: she read her prepared statement: "it starts quietly and slowly,
pick a minority to blame for your problems; remove the protection of their rights and one by one remove
their rights; increase the hate, but if for them, we'd all be okay; restrict the movement and keep them
together to better watch them; those people—it's all their fault;they are different,we don't want them; we
don't need them we should get rid of them; follow my example —Adolf Hitler."
6. Angela Lalonda, Spokane Valley: said the ordinance proposed is dangerous to children's physical well-
being and damaging to their educational growth; said she trusts the district to provide top-notch curriculum
and that the district needs the autonomy to monitor the health situation in their schools; outbreaks of
illnesses need to be uniformly dealt with to ensure timely containment which is in accordance with state
law; said she is appalled that there is an attempt to rescind the protections for transgender citizens to use
the restroom of their choice; anti-discrimination laws allowing these citizens to use the bathroom of their
choice have been in effect around the country for many years; and law enforcement reports no incidents
instigated by transgendered citizens,to say so is fear-mongering and is despicable; said there are numerous
incidents of extreme violence against these citizens when forced to use incorrect bathrooms; said research
from an article in Newsweek states that it is clear bathroom laws increase the rate of suicide in transgendered
people; said the inclusion of this point is bizarre and the points are not here to protect the children,but to
shame the transgendered citizens.
7. Helen Rouser, Spokane Valley: said she has been a resident in this area since 1975; that she moved into
a gated community a few years ago and has enjoyed the valley and the people until now; said now she is
ashamed; said she's been a freedom and justice fighter since 1984; said she disagrees with every point of
the ordinance but is especially heartbroken for the transgendered citizens; said she is a mental health
counselor and people are not transgendered by choice; said these people are not a threat nor do they
threatened anyone's safety; that they are the most picked upon and murdered people in our society, and
they are the ones being hurt by putting that in this ordinance; said she wants Council to get rid of this as it
will only cost money going against the state and federal law; she said Council should do good for people
instead of taking away their rights.
Minutes Regular Council Meeting:09-26-2017 Page 2 of 5
Approved by Council:
DRAFT
8. Reverend Genavieve Heywood, Veradale United Church of Christ, Spokane Valley: said she is the
mother of two teenagers in the Spokane Valley school district,and this is in direct violation of the laws of
the State of Washington; she said Council shouldn't waste time with this as it is illegal and potentially
extremely costly; said she has a copy of the letter sent to the City Attorney from an attorney at the ACLU,
which letter is dated September 22, 2017; said she brought a copy and highlighted parts that maybe will
help Council zone in on how heavy this will legally burden the city if this is followed; said she is concerned
that Council spends time on an ordinance of this nature and it must be dismissed and the rule of law
followed; and that Council should get back to work to make Spokane Valley a place of clean water, good
roads, strong neighborhoods with kind and compassionate people.
9. Colleen Terriff, Spokane Valley: said she is the mother of two who attended Central Valley; said she is
also a pharmacist;that she normally doesn't share about her training or degree but this is relevant; said she
has a master's in public health and she specializes in immunizations and vaccinations and is an advocate
for protecting patients; said she works with high risk citizens including those with HW; said she works in
an acute care and in a clinic setting with immunocompromised patients; and has a daughter who is type 1
diabetic and who got whopping cough a few years ago; said we have freedoms and rights,like free speech,
but they come with limits surrounding the public safety; vaccinations allow the body to naturally develop
anti-bodies; said she feels health officials who have the education and training should be making those
tough and important decisions about vaccinations or keeping people out of school so they don't spread
sicknesses to the vulnerable.
10. Jaclyn Gallion, Spokane Valley: said she was speaking in place of the next person on the list [Kebby
Johnson]; said there is an e-mail going around with false and misleading information to encourage people
to oppose this ordinance;said these must be discounted;said the ordinance reserves and guarantees a parent
the ability to make final decisions and that the ordinance and state law are in harmony; said the exclusions
were not intended and would not constrain a health officer to restrict someone ill,and it leaves the decision
of school attendance up to the parents; said it is an elected official's responsibility to be responsible; and
that vaccinations have a risk and they should be viewed on both sides.
11. Chris Jackson, Spokane Valley: he thanked Council for listening to these debates; said the government
style can be confusing about parental rights and if they would be addressed by resolution or by an ordinance
that might become city law; said some members of Council don't seem to give as much thought if this is a
resolution or an ordinance,and he referenced to the ACLU letter; said he hopes options are being explored
and that future discussions should take the ACLU points into consideration.
12. Rocky Samson, Spokane Valley: said he was speaking for support for the cab industry; said he is the
only cab company licensed in Spokane Valley and he is asking for deregulation; said the Spokane
International Airport is bullying him into signing a contract to include fees and to make sure his cab
company gets a Spokane City business license for every driver; said the price is about$364 per driver per
year and he is asking for support; and he asked Councilmembers to call him.
13. Dena Tucker, Spokane Valley: said she wanted to remind Council there are two sides to an issue and
to remember parents have a right to make medical choices for their kids under the Constitution; and
Washington has a legal obligation to educate kids; said exclusions hold parents hostage and she is asking
people to consider the public safety issue and to remember all points;people are harmed by immunizations
and they are not completely safe for all kids; said getting one round of vaccinations doesn't determine
immunity and that she was told by the school nurse if the kids got vaccinated, they could come back to
school; said she is aware of people who were vaccinated but still contracted the disease; and said all people
should be required to take the blood test.
Minutes Regular Council Meeting:09-26-2017 Page 3 of 5
Approved by Council:
DRAFT
14. Kim Thorns, Spokane Valley: said up to the 6th grade they did immunize their children and her son
started getting twitches and tics which were affecting his ability to write, eat and to do anything with his
upper body; said they began researching vaccinations and said fortunately they were able to work with
some doctors to work through that; said her son was part of the vaccination exclusions and his missed seven
weeks of school; that it was tough but he made it through,but said exclusions can be very damaging; said
out of school suspensions and expulsions should be avoided as much as possible as it could lead to school
drop-outs; said youth suicide is the second leading cause of death for ten to fourteen year olds; and said
there are pages and pages of research for what happens when a student is taken out of school.
1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any
member of Council may ask that an item be removed from the Consent Agenda to be considered separately.
Proposed Motion:I move to approve the Consent Agenda.
a.Approval of claim vouchers on Sept 26,2017 Request for Council Action Form,Total: $3,189,879.98
b.Approval of Payroll for Pay Period Ending September 15,2017: $364,223.83
c.Approval of September 8,2017 Council Meeting Minutes, Special Meeting
d.Approval of September 12,2017 Council Meeting Minutes,Formal Meeting Format
e.Approval of September 19,2017 Council Meeting Minutes, Study Session
It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the Consent
Agenda.
NEW BUSINESS:
2.Motion Consideration: Mayoral Appointment, Citizen to Spokane Housing Authority—Mayor Higgins
After Mayor Higgins explained about this re-appointment as noted on the Request for Council Action form,
it was moved by Deputy Mayor Woodard and seconded to confirm the Mayoral appointment of Keith James
to the Spokane Housing Authority Board of Commissioners for a five year term beginning October 10,
2017. Mayor Higgins invited public comment;no comments were offered. Vote by Acclamation:In Favor:
Unanimous. Opposed:None. Motion carried.
ADMINISTRATIVE REPORTS:
3.History of Grants Received—Adam Jackson
Via his PowerPoint,Planning Grants Engineer Jackson gave a background of the City-applied grant funding
opportunities from 2011 to the present;explained that our City relies heavily on grant funds to supplement
city funds for capital projects;explained what constitutes a capital project;which funds contribute to capital
projects; and which grants we have applied for and which grants we were successful in receiving funds
from 2011 through the present; he mentioned 2017 pending grant applications and their respective due
dates. There was some discussion about required matching funds; FASTLANE and TIGER grants as well
as the new INFRA federal grant program;that it cost to apply for these grants,the federal grants are highly
competitive and very detailed, and that staff uses a consultant to put those grants together.
Mayor Higgins called for a recess at 7:21 p.m.,and he reconvened the meeting at 7:32 p.m.
4. Sidewalk Snow Removal—Cary Driskell
City Attorney Driskell explained that this is the tenth time for this issue to come before Council; and from
the last meeting,his sense was there was concern about impacts to residential areas and senior citizens. Mr.
Driskell went over the information contained in his Request for Council Action form, including the
background of this item, and the three mentioned options; the difference between tier 1 and tier 2 with tier
1 having the highest traffic in commercial areas and safe routes to school; and stressed that option 2
represents moving with tier 1 but holding off on tier 2 until Council gives approval through formal Council
action. Mr. Driskell said citizens in residential areas will still be asked to keep sidewalks free from
accumulation of snow and ice.There was discussion about which option Council preferred, and what each
option does;monetary infractions, and of the idea of holding off on enforcement for a year to see how the
Minutes Regular Council Meeting:09-26-2017 Page 4 of 5
Approved by Council:
DRAFT
changes and education processes are going. Mr.Driskell said we cannot issue a citation with a zero penalty,
which led to further discussion about penalties and of the current $500 fine included in our Code. It was
also mentioned that during a major snow event, the City Manager could put all this in abeyance. It was
noted that option 2 would remove the $500 fine, and protect the safe routes to school, along with mention
that the commercial area is the area of focus. Mayor Higgins asked Council for a show of hands of those
in favor of moving forward with option 2 as written, and Mayor Higgins, Deputy Mayor Woodard, and
Councilmembers Munch,Haley and Wood raised their hands. Mr. Driskell said since it is getting late in
the season,this will be brought back next Tuesday for the second reading; and staff will work on education
materials based on what is ultimately adopted,and there was no objection from Council.
5. Police Department Monthly Report—Chief Werner
Chief Werner gave the highlights of his monthly report and mentioned that they are seeing a lot of crime
involving stolen checks from mailboxes, and he recommends people get secured mailboxes; said they are
also seeing stolen vehicles as a result of people leaving their car running while they quickly run into a store.
6. City Manager's Presentation of 2018 Preliminary Budget—Mark Calhoun
City Manager Calhoun gave his presentation of the 2018 preliminary budget as noted in his PowerPoint;
which included not only budget highlights such as fiscal and financial information and objectives,but also
2018 Council goals,staffing levels,the City Hall Project,and challenges such as grade separations.
7. Advance Agenda—Mayor Higgins
Councilmember Collier said that he attended last night's event regarding the Painted Hills Development,
and he would like an update on a future agenda. Councilmembers concurred.
INFORMATION ONLY
8. Department Monthly Reports
There reports were for information only and were not reported or discussed.
CITY MANAGER COMMENTS
Mr. Calhoun stated that the audio visual in our new Council Chambers is not completely functional,
although we have speakers set up for tonight's meeting; and he is hopeful we will have everything running
for the next Council meeting,but said there are no guarantees. Mr. Calhoun mentioned the City Hall grand
opening Saturday October 14, from 9:30 a.m.to 2 pm with details coming up later; and that there will be a
joint open house here this Thursday with the Library District personnel,beginning at 6 pm. Mr. Calhoun
noted that the Christmas tree lighting program will be outside City Hall November 30, sponsored by the
Rotary Club,and again that more details will be coming up in the future.
It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting
adjourned at 8:58 p.m.
ATTEST: L.R.Higgins,Mayor
Christine Bainbridge,City Clerk
Minutes Regular Council Meeting:09-26-2017 Page 5 of 5
Approved by Council:
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: October 10, 2017 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: First reading of Ordinance #17-011 levying 2018 regular property taxes
GOVERNING LEGISLATION: State law.
PREVIOUS COUNCIL ACTION TAKEN: Through the 2018 Budget development process there
have been discussions regarding the 2018 property tax levy including a public hearing that was
held on September 12th. This topic was also addressed on September 12th through an
administrative report on this single topic.
BACKGROUND:
2018 Levy and Estimated Rate per $1,000 of Assessed Value
• State law requires that the City pass an ordinance that establishes a property tax levy, and per
our 2018 Budget calendar we are scheduled to adopt this legislation on October 24, 2017.
• State law limits the increase in the property tax levy to the lesser of the increase in the Implicit
Price Deflator (IPD), which is the specific measure of inflation used by the State for property tax
increases, or 1%. The IPD rate for the 2018 tax year was just issued on September 25, 2017,
and it is 1.553%, meaning that the City's allowed increase is limited to 1% for 2018.
• Our proposed 2018 property tax levy does not include the 1% increase allowed by State law.
• The levy will include property taxes on new construction.
• With the passage of this ordinance we estimate the City will collect approximately $11,771,100
in 2018. This estimate is computed as follows:
2017 Actual Levy 11,646,122.00
+ 0% Increase 0.00
2018 Levy after increase 11,646,122.00
+ Estimated new construction 125,000.00
Total estimated 2018 Levy 11,771,122.00
• We received a preliminary estimate of assessed value for 2018 from the Spokane County
Assessor on September 20th. However, that estimate did not include a value for new
construction, which we normally have received from the County by this time in the year.
• This levy is based upon a September 20th update to the preliminary estimate of assessed
property values provided to the City by the Spokane County Assessor of$8,503,137,057.
• Total property tax revenue of $11,771,122 on preliminary assessed values of $8,503,137,057
will produce a levy of approximately $1.384327 per $1,000 of assessed value in 2018
($11,771,122 / ($8,503,137,057/1,000) = $1.384327).
• The 2018 estimated levy rate of$1.384327 per $1,000 is $.049132 less than the 2017 levy rate
of$1.433459.
• It is important to note that this estimate is based upon the Assessor's latest preliminary
projections of assessed value as of September 20, 2017. A change in any of the elements
including assessed value, new construction estimate and/or a change in the amount of our
proposed levy will change the levy rate per $1,000.
Banked Capacity
Banked capacity is the difference between what the City could levy (the Highest Lawful Levy) and
what it actually does. In any case, the City of Spokane Valley's maximum levy rate is $1.60 per
$1,000 of assessed value. Any amount levied that is less than Highest Lawful Levy represents
"banked capacity." Included in the analysis below is history of Spokane Valley levies including
seven years of actual figures (2011 through 2017) and a preliminary estimate for 2018:
A B C D E F G H I
Highest Maximum Banked
Levy Taxable Lawful Actual Total Levy Rate Levy Rate Levy Rate Banked
Year Value Levy Levy Refund Levy per$1,000 per$1,000 per$1,000 Capacity
(=C+D) (=E/(A/1.000)) (=1/(A/1.000)) (=B-C)
2017 assessment for 2018 $8,503,137,057 $12,294,567 $11,771,122 ??? $11,771,122 $1.384327 $1.60 $0.0615591 $523,445
2016 assessment for 2017 $8,124,487,663 $12,172,839 $11,580,265 $65,857 $11,646,122 $1.433459 $1.60 $0.072937 $592,574
2015 assessment for 2016 $7,748,275,097 $11,968,036 $11,477,044 $12,474 $11,489,518 $1.482848 $1.60 $0.063368 $490,992
2014 assessment for 2015 $7,393,971,582 $11,740,674 $11,230,806 $48,346 $11,279,152 $1.525452 $1.60 $0.068957 $509,868
2013 assessment for 2014 $7,168,991,028 $11,472,290 $11,049,400 $27,744 $11,077,144 $1.545147 $1.60 $0.058989 $422,890
2012 assessment for 2013 $6,921,825,295 $11,074,920 $10,899,437 $20,495 $10,919,932 $1.577609 $1.60 $0.025352 $175,483
2011 assessment for 2012 $7,087,523,395 $11,340,034 $10,808,900 $9,817 $10,818,717 $1.526445 $1.60 $0.074939 $531,134
2010 assessment for 2011 $7,140,947,644 $11,138,355 $10,700,000 $32,863 $10,732,863 $1.503003 $1.60 $0.061386 $438,355
Note: Figures reflected for the 2018 levy are preliminary and subject to change. The taxable value is the preliminary estimate provided
by the Spokane County Assessor. We have estimated the highest lawful levy and banked capacity based on prior year.
• Generally speaking, you'll note there is a direct relationship between the Taxable Value listed in
column A, and the Banked Capacity in columns H and I. In other words, as the Taxable Value
increases the Banked Capacity also increases. This is not holding true in the estimates for
2018 due to the IPD being less than 1% during 2017. Also, the highest lawful levy is currently
being estimated by City staff based on the prior year's information, but we expect it will be
different when actually calculated by the Spokane County Assessor.
• Alternatively though, there is an inverse relationship between the direction of the Taxable Value
in column A and the Levy Rate per $1,000 in column F. In other words, as the Taxable Value
increases (as is the case in 2017 and 2018) the Levy Rate per $1,000 decreases. Essentially
what occurs in this case is that even though the Levy Rate per $1,000 may decrease, the
actual amount paid by a property owner may not change significantly because the value of the
property has increased. By the same token, as the economy declines and Taxable Values
decrease, the Levy Rate per $1,000 will likely increase.
• In the years the City does not levy the increase in property tax revenue that is allowed by State
law (the lesser of the increase in the IPD or 1%), that potential increase is "banked" for
potential future use.
• The banked capacity can be accessed by the City through the annual property tax levy
ordinance adopted by the Council. However, the City may only take the banked capacity up to
a level where the levy rate per $1,000 of assessed value does not exceed $1.60.
• Accessing the banked capacity does not mean we can go back in time and collect the property
taxes we've left behind. It simply means we can reset the base upon which the calculation is
made.
OPTIONS: Passage of an ordinance is required by law in order to levy 2018 property taxes;
proceed to second reading of ordinance with or without modifications.
RECOMMENDED ACTION OR MOTION: Move to advance Ordinance #17-011 levying regular
property taxes for 2018, to a second reading.
BUDGET/FINANCIAL IMPACTS: This ordinance levies property taxes for the City's 2018 Budget
where we anticipate property tax revenues to be approximately $11,771,100 or 27.39% of total
General Fund recurring revenues of$42,982,500.
STAFF CONTACT: Chelsie Taylor, Finance Director
ATTACHMENTS: Proposed Ordinance No. 17-011 Levying 2018 Regular Property Taxes
DRAFT
CITY OF SPOKANE VALLEY
SPOKANE COUNTY,WASHINGTON
ORDINANCE NO. 17-011
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, LEVYING THE REGULAR PROPERTY TAXES FOR THE CITY OF
SPOKANE VALLEY, WASHINGTON FOR THE YEAR COMMENCING JANUARY 1,
2018 TO PROVIDE REVENUE FOR CITY SERVICES AS SET FORTH IN THE CITY
BUDGET,AND OTHER MATTERS RELATING THERETO.
WHEREAS, the City Council of the City of Spokane Valley has met and considered its budget
for the calendar year 2018; and
WHEREAS,the City's actual levy amount from the previous year was $11,646,122; and
WHEREAS,the population of the City is more than 10,000.
NOW,THEREFORE,the City Council of the City of Spokane Valley,do ordain as follows:
Section 1. Property Tax Levy -An increase in the regular property tax levy is hereby authorized
for the levy to be collected in the 2018 tax year. The dollar amount of the increase over the actual levy
amount from the previous year shall be $0.00 which is a percentage increase of 0.0% from the previous
year. This increase is exclusive of additional revenue resulting from new construction, improvements to
property, newly constructed wind turbines, any increase in the value of state assessed property, any
annexations that have occurred,and refunds made.
Section 2. Transmittal of Budget. A complete copy of the budget as adopted, together with a
copy of this Ordinance, shall be transmitted by the City Clerk to the Division of Municipal Corporations
in the Office of the State Auditor,and to the Association of Washington Cities.
Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held
to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause,
or phase of this Ordinance.
Section 4. Effective Date. This Ordinance shall be in full force and effect five days after the date
of publication of this Ordinance or a summary thereof in the official newspaper of the City.
PASSED by the City Council this day of , 2017.
L.R. Higgins,Mayor
ATTEST:
Christine Bainbridge, City Clerk
Approved As To Form:
Date of Publication:
Office of the City Attorney Effective Date:
Ordinance 17-011 Levying 2018 Property Taxes Page 1 of 1
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: October 10, 2017 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: First Reading Proposed Ordinance 17-012, Contracting and Purchasing
Code Amendments.
GOVERNING LEGISLATION: Numerous chapters of Title 39 RCW, including RCW 39.04,
RCW 39.08, RCW 39.12, and RCW 39.80; numerous chapters of Title 3 Spokane Valley
Municipal Code (SVMC), including SVMC 3.35, SVMC 3.40, SVMC 3.41, SVMC 3.42, and
SVMC 3.46.
PREVIOUS COUNCIL ACTION TAKEN: On November 18, 2015, City Council adopted
comprehensive revisions to the City's procurement, contracting, and purchasing code set forth
in Title 3 SVMC. On October 3, 2017, Council heard an administrative report on amendments
to various provisions of Title 3 SVMC.
BACKGROUND: In November 2015, the City Council adopted comprehensive revisions to Title
3 SVMC to revise the City's procurement provisions. These changes were made to update the
City's code with changes to State law and to provide for a more efficient and user-friendly
purchasing and contracting process for the City. The new code became effective approximately
six months after adoption to allow the City time to work through the changes to ensure sufficient
training and compliance prior to their effective date.
Staff is now proposing three primary changes to the procurement provisions. First, the City is
proposing changes to SVMC 3.40.010(C), SVMC 3.41.020(G), and SVMC 3.42.040 to comply
with amendments passed during the 2017 Legislative session. The three SVMC sections at
issue all track RCW 39.08.010 and authorize the City, upon request of a contractor, to retain 50
percent of the contract amount in lieu of requiring performance and payment bonds for any
contract up to $35,000. The performance and payment bonds protect the City in the event the
contractor either fails to perform or fails to pay required amounts to subcontractors. During the
2017 Legislative session the Washington Legislature passed Senate Bill 5734, which changed
the "retainage in lieu" amount to 10 percent of the contract amount on contracts up to $150,000.
Staff is proposing a change to the three SVMC sections to track with the recent legislative
changes and to allow for any future State amendments as well without having to modify the
SVMC.
Secondly, SVMC 3.46 generally provides that service contracts require competitive
procurement. However, contracts for certain professional services, such as attorneys and
accountants, could be negotiated to ensure that the City obtains the appropriate quality of
service as well as cost. However, staff identified that SVMC 3.46.010(C), which contains the
exception for such professional services, only applies to contracts that are less than $100,000
and that are less than one year. Since attorney services may be needed for longer terms or
greater amounts, depending upon the nature of the need, staff are proposing an amendment to
SVMC 3.46.030 to allow the exception for all such professional services independent of contract
amount or term.
Thirdly, pursuant to SVMC 3.46.010, contracts that are either more than one year, regardless of
amount, or are more than $100,000, regardless of contract term, require a competitive
procurement process. However, staff have identified certain services that require multi-year
contracts but which are for amounts less than $15,000. In these cases, conducting a formal
competitive process is generally time consuming, costly, and likely will result in no tangible
Page 1 of 2
benefit over negotiation. An example is a contract for fee collection related to the updated false
alarm regulations. Staff have identified a service provider that requires a minimum three-year
contract, but which cost less than $1,500 total. Under the current provisions, it must be
competitively procured, but the likely benefit will not be equivalent to the time or expense
required to conduct the procurement process since the contract amount is small. Staff is thus
proposing a change to SVMC 3.46.010 to allow multi-year contracts with total amounts less than
$15,000 to be negotiated rather than competitively procured.
OPTIONS: (1) Move Ordinance 17-012 to a second reading as proposed or amended; or (2)
take other action as appropriate.
RECOMMENDED ACTION OR MOTION: I move to advance to a second reading, proposed
Ordinance 17-012 amending chapters 3.35, 3.40, 3.41, 3.42, and 3.46 SVMC.
BUDGET/FINANCIAL IMPACTS: N/A.
STAFF CONTACT: Erik Lamb, Deputy City Attorney; Cary Driskell, City Attorney.
ATTACHMENTS:
Proposed Ordinance 17-012.
Page 2 of 2
DRAFT
CITY OF SPOKANE VALLEY
SPOKANE COUNTY,WASHINGTON
ORDINANCE NO. 17-012
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, AMENDING CHAPTER 3.35, 3.40, 3.41, AND 3.42 SPOKANE VALLEY
MUNICIPAL CODE (SVMC) RELATING TO PUBLIC WORKS; AMENDING CHAPTER 3.46
SVMC RELATING TO SERVICE CONTRACTS; AND OTHER MATTERS RELATING
THERETO.
WHEREAS,Title 39 RCW authorizes a city to adopt policies and procedures within its jurisdiction
for contracting and purchasing; and
WHEREAS, pursuant to Ordinance No. 15-022, the City of Spokane Valley adopted
comprehensive provisions in Title 3 of the Spokane Valley Municipal Code (SVMC) to provide for
contracting and purchasing on behalf of the City,which provisions became effective May 1,2016; and
WHEREAS,in 2017,pursuant to Senate Bill 5734,the Washington State Legislature amended the
amounts cities are authorized to retain in lieu of required payment and performance bonds for certain public
works contracts; and
WHEREAS,the City has identified provisions of chapter 3.46 SVMC to amend to allow increased
efficiency and necessary flexibility to protect the best interests of the City and its citizens; and
WHEREAS, the City Council has determined that it is appropriate and necessary to revise the
SVMC provisions to reflect changes in state law and to increase efficiency for both staff and the public
with which the City contracts.
NOW THEREFORE, the City Council of the City of Spokane Valley, Washington, ordains as
follows:
Section 1. Amendment. Chapter 3.35 SVMC is amended as follows:
3.35.005 Definitions.
The terms defined in this section shall apply to this chapter and Chapters 3.40, 3.41, 3.42, 3.45,
3.46, 3.47, 3.48, and 3.49 SVMC and shall have the following meanings:
"Architectural and engineering services" means professional services rendered by any person,
other than an employee of the City,contracting to perform activities within the scope of the general
definition of professional practice in Chapter 18.08, 18.43, or 18.96 RCW.
"Bid" means an offer submitted by a bidder to furnish services, labor, supplies, materials, goods,
equipment, and other property in conformity with the specifications, delivery terms, and
conditions, and other requirements included in the invitation for bids or otherwise required by the
City.
"Bid bond"means a bond or other appropriate bid proposal deposit as approved in advance by the
City, the purpose of which is to provide security to the City in the event the successful bidder fails
to enter into a contract with the City.
Ordinance 17-012 Page 1 of 12
DRAFT
"Bidder" means a firm or individual who regularly maintains a place of business, transacts
business, solicits business, or maintains an inventory of merchandise for sale in, and whose
business is registered with, the City and who submits or has submitted a bid to the City.
"Bidding" means the procedure used to solicit quotations on price and delivery from prospective
suppliers of contractual services, materials, goods, and equipment which can be through either a
formal or informal competitive bid process.
"Capital equipment" means any equipment of the City having an initial value of$5,000 or more
and an estimated useful life of three or more years.
"Change orders" and "requests for additional work" mean a request for additional or alternative
services,work or procurement where there are changed conditions, a requirement that extra work
or service be performed, or such other circumstances that necessitate a modification to the contract,
and where such additional or alternative services, work, or procurement is in the best interest of
the City.
"City Mmanager"means the city manager or designee.
"City property" means any property or equity interest in real or personal property held or owned
by the City.
"Consultant"means any person providing professional services to the City who is not an employee
of the City.
"Contractual services" means services provided by professional and general service contracts to
accomplish a particular project or service.
"Person" means any individual, organization, group, association, partnership, firm,joint venture,
corporation, or any combination thereof.
"Public work"has the meaning set forth in RCW 39.04.010, as adopted or may be amended.
"Purchase"means the acquisition of supplies,materials, goods or equipment, and other property.
"Purchase order"means a written authorization calling on a vendor or supplier to furnish supplies,
materials, goods, equipment, and other personal property to the City with a promise for payment
to be made later.
"Purchasing agent" means a person who purchases supplies, materials, goods, equipment, and
other property on behalf of the City.
"Requisition" means a standard form providing detailed information as to quantity, description,
estimated price, possible vendors, fund account, signature, and other information necessary to
make purchasing decisions.
Ordinance 17-012 Page 2 of 12
DRAFT
"Responsible bidder" means a bidder who meets the requirements set forth in RCW 39.04.350 as
adopted or may be amended. Additionally, a bidder shall prove by experience or information
furnished to the satisfaction of the Ceity Mmanager that current financial resources, production or
service facilities, service reputation and experience are adequate to make satisfactory delivery of
supplies of acceptable quality, equipment, or contractual services and who has not violated or
attempted to violate any provision of this chapter. In addition to price, the City shall take into
account the following when determining the responsible bidder:
1. The ability, capacity, and skill of the bidder to perform the contract or provide the service
required;
2. The character, integrity, reputation,judgment, experience, and efficiency of the bidder;
3. Whether the contractor can perform the required work within the time specified by the City;
4. Quality of the contractor's performance under previous contracts with the City or other
governmental entity; and
5. The previous and existing compliance by the contractor with laws relating to contracts or
services with the City.
The five supplemental criteria described above shall be included in the documents for all bids so
prospective bidders may be aware of such supplemental criteria. The City may include additional
supplemental criteria as provided in RCW 39.04.350 for particular projects as is determined
necessary.
3.35.010 Contract authority.
A. The eCity mManager is authorized to enter into contracts, contract modifications, or change
orders without city council approval when the aggregate amount of the contract and all existing
contract amendments or change orders does not exceed$200,000, except pursuant to subsection C
of this section.
B. Any contract, contract amendment, and/or change order in excess of the eCity mManager's
authority shall require prior approval of the city council.
C. On contracts for which prior city council approval is required and received,the Ceity Mmanager
shall have authority to execute any amendments or change orders which,when aggregated, are less
than 15 percent of the original contract amount, or up to $200,000, whichever is less.
D. The city council finance committee is authorized to approve change orders on short notice that
are in excess of the amounts authorized in subsection C of this section, in circumstances where
such a change order is necessary to avoid a substantial risk of harm to the City. In such an event,
the eCity mManager shall provide appropriate information to the city council at its next regular
meeting setting forth the factual basis for the action.
Ordinance 17-012 Page 3 of 12
DRAFT
E. Change orders shall only be approved if they are for additional or alternative services, work or
procurements that are within the scope of purpose and intent of the original bid and contract.
3.35.020 Rules and policy.
The eCity mManager may develop rules, policies, and procedures to implement this chapter.
3.35.030 Administration.
Under the direction of the Ceity mManager, the contracting and purchasing procedures shall be
administered pursuant to this chapter through Chapter 3.49 SVMC and other applicable laws,
including all applicable state and federal laws. The eCity mManager shall have the responsibility
to:
A. Administer and maintain the contracting process and the purchasing system according to the
rules and regulations established or authorized by applicable ordinances and statutes.
B. Coordinate the negotiation, purchase, and disposition of all City supplies, materials, and
equipment in consultation with City staff.
C. Seek to obtain a competitive price on all City contracts or purchases by bidding, submitting
requests for proposals and qualifications,using a small works roster,consultant roster, and vendor
list, or negotiating on such contracts or purchases as appropriate, unless otherwise specifically
excluded in this chapter through Chapter 3.49 SVMC.
D. Prescribe and maintain such administrative policies, procedures, and forms as are reasonably
necessary to implement this chapter through Chapter 3.49 SVMC.
E. Coordinate the inspection of all City-purchased equipment to ensure conformance with
specifications.
F. Ensure that the small works roster(s), consultant roster(s), vendors list(s), and other records
needed for the efficient operation of the purchasing system are maintained.
G. Maintain the property inventory and fixed asset systems of the City.
H. Determine the need for any routine preventive maintenance contracts on various pieces of
equipment, and to establish and maintain said maintenance contracts.
I. Periodically prepare a comprehensive list of surplus, worn out, or obsolete City-owned
equipment. Items which cannot be used or reassigned to another department shall be recommended
for disposal pursuant to SVMC 3.49.020.
3.35.040 Prohibited practices.
The following types of purchasing and bidding practices are hereby prohibited and may result in
disqualification of the bid, proposal, or procurement quote:
Ordinance 17-012 Page 4 of 12
DRAFT
A. Collusion Among Bidders. Any agreement or collusion among bidders, prospective bidders,
vendors or prospective vendors to either buy or sell or fix prices in restraint of free competition.
Such bidders or vendors may be subject to exclusion from future bidding or procurement processes
with the City when determined by the eCity mManager to be in the best interests of the City.
B. Disclosure of Formal Bid Contents. Any disclosure of information contained in the sealed bid
prior to bid opening.Notwithstanding anything herein to the contrary, all bids submitted by bidders
taking advantage of any information revealed contrary to this section shall become null and void.
C. Gratuities. In accordance with high standards of behavior, the acceptance of any gift or gratuity
in the form of cash,merchandise, or any other thing of value by an official or employee of the City
from any bidder,vendor or contractor, or prospective bidder, vendor, or contractor.
D. Employee-Owned Businesses. Obtaining City goods or services from businesses in which City
officials, employees, or their immediate family members have a majority ownership interest or
I otherwise exceed the"interests" standards pursuant to Chapter 42.23 RCW.
E. Sale of Materials and Supplies. The City acquiring goods or services for any private party, or
selling its materials or supplies to City officials, employees or the public except when such
materials have been declared surplus and disposed of pursuant to Chapter 3.49 SVMC.
Section 2. Amendment. Chapter 3.40 SVMC is amended as follows:
3.40.010 Competitive bidding—Public work in excess of$300,000.
For public work contracts in excess of$300,000, the following competitive bid process shall be
used. When using federal funds, the City shall also comply with all mandatory federal
requirements.
A. Publication of Notice. Sealed bids shall be invited by a single publication in a newspaper of
general circulation at least 13 days before the date and time set for receiving such bids, and shall
include an estimate of the probable cost, together with a description of the work, and shall state
that plans/specifications may be obtained from the City, and include the manner, place, date, and
I time for submitting a bid to the City. The eCity eClerk shall also post notice of the request in a
public place.
I B. Rejection of Bids. The Ceity Mmanager may reject, without cause, any and all bids and may
re-advertise for bids pursuant to the procedures herein described. If no bids are received on the
I first call or any subsequent re-advertisement, the Ceity Mmanager may negotiate a contract with a
contractor at the lowest cost possible to the City.
C. Performance and Payment Bonds. Before entering into a contract for any public work or work
by contract on which prevailing wage is required to be paid, regardless of the amount of such
contract except as provided below, a performance bond and a payment bond shall be required in
such amounts as are reasonably necessary to protect the best interests of the City and to ensure
complete,proper and full performance of the contract and full payment of all laborers, mechanics,
and subcontractors and material suppliers. A performance bond and a payment bond shall be
Ordinance 17-012 Page 5 of 12
DRAFT
required on all public work projects pursuant to RCW 39.08.010 through 39.08.030, as adopted or
amended. Performance and payment bonds shall be released upon completion of all necessary
performance and payment conditions.
Pursuant to RCW 39.08.010, for certain public works and works by contract on which prevailing
wage is required to be paid,under$35,000, solely at the contractor's option, the City may, in lieu
of requiring payment and performance bonds,retain a percentage of the contract amount until the
later of 30 days after final acceptance or until receipt of all necessary releases from the Washington
State Department of Revenue, the Employment Security Department, and the Washington State
Department of Labor and Industries and settlement of any labor, material, or tax liens filed
pursuant to Chapter 60.28 RCW. This option is only available for contracts at the amount set forth
in RCW 39.08.010 as adopted or hereafter amended. The amount retained by the City shall be the
amount as set forth in RCW 39.08.010. _Retainage in lieu of payment and performance bonds
mayshall _only be used by the City for contracts whenfe the requirement of bonds substantially
increases the cost of the contract.
D. Bid Bonds. As a condition of bidding, a bid bond in the amount of five percent of the bid amount
shall be required. Such bid bond shall be required on all formally bid public work construction
projects, and shall be due at such time as the bid is submitted to the City. When the contract is let,
all bid bonds shall be returned to the bidders except that of the successful bidder, which shall be
retained until a contract is entered into and a bond to perform the work furnished as provided
above. If the successful bidder fails to enter into the contract in accordance with the bid within 10
days from the date at which the bidder is notified of bid award, the bid bond shall be forfeited.
E. Award of Bid. Except as otherwise provided herein, the City will accept the bid of the lowest
responsible bidder.
F. Award to Other Than Low Bidder. When the bid award is not given to the lowest responsible
bidder, a full and complete statement of the reasons shall be prepared by the Ceity Mmanager and
placed in the City file relating to the transaction.
3.40.020 Exemptions to competitive bidding requirements.
The following types of purchases are exempt from competitive bidding requirements. The factual
basis for any purchase deemed exempt pursuant to subsections A through C of this section shall
I be filed with the contract with the eCity eClerk and shall be open to public inspection.
A. Sole Source or Equipment Repair. Purchases which by their nature are not adapted to
competitive bidding, such as purchases which are clearly and legitimately limited to a single
source, and contracts to repair equipment owned by the City which may be more efficiently
accomplished by a certain person or firm with previous experience on the equipment.
B. Special Facilities or Market Conditions. Purchases involving special facilities or market
conditions that generally relate to acquisition of unique facilities that may be specially
manufactured or not otherwise generally available. Special market conditions may require
immediate acquisition based upon a favorable offer,including,but not limited to,liquidation sales,
Ordinance 17-012 Page 6 of 12
DRAFT
public or private party offers, and similar circumstances where the acquisition can be obtained at
below-market value.
C. Emergency Public Work Projects. In the event that an emergency should arise which requires
immediate action on the part of the City to protect the health, safety, or welfare of the citizens of
the City and where it is not possible to timely adhere to the bidding practices set forth above, the
person authorized by state law or otherwise designated by the city council to act in the event of an
emergency may declare an emergency situation exists, waive competitive bidding requirements,
and award all necessary contracts to address the emergency situation. If a contract is awarded
pursuant to this subsection without bidding due to an emergency, a written finding of the existence
of an emergency shall be made by the governing body or its designee and duly entered of record
no later than two weeks following the award of the contract.
For purposes of this subsection,an emergency means unforeseen circumstances beyond the control
of the City that either: (1) present a real immediate threat to the proper performance of essential
functions; or (2) will likely result in material loss or damage to property, bodily injury, or loss of
life if immediate action is not taken.
D. Auction. The purchase of supplies, materials, or equipment not exceeding a cost of$200,000
through auctions conducted by the government of the United States or any agency thereof, any
agency of the state of Washington, any municipality or other government agency, or any private
I party,may be authorized by the Ceity Mmanager if the item may be obtained at a competitive cost.
E. Exchanges. By mutual agreement, the City may exchange supplies, materials, services, or
equipment with other public agencies.
Section 3. Amendment. Chapter 3.41 SVMC is amended as follows:
3.41.010 Small works roster.
The eCity eClerk shall maintain one or more small works rosters comprised of contractors who
(A) have requested to be on the roster, and (B) are properly licensed or registered to perform
contracting work in the state of Washington. A small works roster may be used in lieu of formal
sealed competitive bid procedures to award contracts for public work where the estimated cost of
the work is $300,000 or less. Small works rosters shall be maintained pursuant to the laws of the
state of Washington as now enacted or hereafter amended.
3.41.020 Creation of separate small works rosters.
The City may elect to establish small works rosters for different specialties or categories of
anticipated work with such rosters making distinctions between contractors based upon such
specialties or work.
3.41.030 Maintenance of small works roster.
Small works rosters shall be maintained as follows:
I A. At least once per year, the eCity eClerk shall publish in a newspaper of general circulation a
notice of the existence of the small works roster(s) and soliciting the names of contractors for such
I small works roster(s). The eCity eClerk shall place on each small works roster the names of
Ordinance 17-012 Page 7 of 12
DRAFT
qualified contractors who respond to the published notice requesting to be included on each small
works roster. Thereafter, the eCity eClerk shall add to each small works roster the names of
contractors who submit a written request and appropriate records.
B. In order to be included on a small works roster, the contractor shall supply information on a
contractor qualification form developed by the City. The contractor qualification form shall
include, at a minimum,the name, address, e-mail address and phone number of the contractor, the
contractor's Washington registration number,the contractor's insurance company,the contractor's
bonding company, and the contractor's area or areas of work.
3.41.040 Use of small works rosters.
A. The City may utilize a small works roster when seeking to construct any public work or
improvement with an estimated cost including labor, material, supplies, and equipment of
$300,000 or less.
B. Procedures shall be established for securing quotations from contractors on the appropriate
small works roster to ensure that a competitive price is established and to award contracts to the
lowest responsible bidder, as provided in subsection C of this section. Invitations for bids shall
include the scope and nature of the work to be performed as well as materials and equipment to be
furnished. Detailed plans and specifications need not be included in the invitation. Quotations shall
be invited from all appropriate contractors on the appropriate small works roster.
C. When awarding a contract for work from a small works roster, the City shall award the contract
to the lowest responsible bidder.However,the City reserves the right under applicable law to reject
any or all bids and to waive procedural irregularities in the bid or bidding process.
D. The City may receive bids in writing,which may be submitted electronically.The time and date
of receipt shall be recorded to ensure all bids are presented in a timely fashion for review and
consideration. After expiration of the time and date for submission of all bids or quotations, the
City shall review the bids submitted and either offer a contract to perform the public work or reject
all bids.
E. The City shall post on the City's website a list of the contracts awarded pursuant to this chapter
at least once every year. The list shall contain the name of the contractor or vendor awarded the
contract, the amount of the contract, a brief description of the type of work performed or items
purchased under the contract and the date it was awarded. The list shall also state the location
where the bid quotations for these contracts are available for public inspection.
F. A contract awarded from a small works roster under this chapter need not be advertised in a
legal newspaper of general circulation. Immediately after an award is made, the bid quotations
shall be recorded, open to public inspection, and available by telephone inquiry.
G. Performance and Payment Bonds. Before entering into a contract for any public work or work
by contract on which prevailing wage is required to be paid, regardless of the amount of such
contract except as provided below, a performance bond and a payment bond shall be required in
such amounts as are reasonably necessary to protect the best interests of the City and to ensure
Ordinance 17-012 Page 8 of 12
DRAFT
complete,proper and full performance of the contract and full payment of all laborers,mechanics,
and subcontractors and material suppliers. A performance bond and a payment bond shall be
required on all public work projects, as provided for and in the manner set forth in RCW 39.08.010
through 39.08.030, as adopted or amended. Performance and payment bonds shall be released
upon completion of all necessary performance and payment conditions.
Pursuant to RCW 39.08.010,Ffor certain public works and works by contract on which prevailing
wage is required to be paid,_under$35,000, solely at the contractor's option, the City may, in lieu
of requiring payment and performance bonds, retain a percentage of the contract amount until the
later of 30 days after final acceptance or until receipt of all necessary releases from the Washington
State Department of Revenue, the Employment Security Department, and the Washington State
Department of Labor and Industries and settlement of any labor, material, or tax liens filed
pursuant to Chapter 60.28 RCW. This option is only available for contracts at the amount set forth
in RCW 39.08.010 as adopted or hereafter amended. The amount retained by the City shall be the
amount as set forth in RCW 39.08.010. Retainage in lieu of payment and performance bonds sal
may only be used by the City for contracts where the requirement of bonds substantially increases
the cost of the contract.
Section 4. Amendment. Chapter 3.42 SVMC is amended as follows:
3.42.010 Public work equal to or less than $40,000 for one trade and $65,000 for two or more
trades and greater than $15,000.
When entering into a contract for public work equal to or less than $40,000 if only one trade or
craft is involved, or $65,000 if two or more trades are involved, but greater than $15,000, the
responsible department shall obtain three or more proposals for the public work required, select
the lowest responsible proposal, and maintain a record of the process followed. Alternatively, the
department may utilize the small works roster and process pursuant to Chapter 3.41 SVMC. If less
than three proposals are received, City staff shall not be required to resubmit for additional
proposals, but shall select from the proposals submitted. If no proposals are received, City staff
shall not be required to resubmit for additional proposals, but may negotiate with any available
contractor.
3.42.020 Public work equal to or less than $15,000.
When entering into a contract for public work in an amount equal to or less than $15,000, the
responsible department is encouraged, but is not required, to use a competitive bidding process,
including obtaining three proposals pursuant to SVMC 3.42.010, or using the small works roster
and process pursuant to Chapter 3.41 SVMC. If a competitive process is not utilized, the
responsible department shall seek to achieve maximum quality at minimum cost by making an
award based on its experience and knowledge of the market.
3.42.030 Exception to selection processes.
If a situation should arise which requires immediate action on the part of the City to protect the
best interests of the City or the health, safety or welfare of the citizens of the City, and where it is
not possible to timely adhere to the procedures set forth in SVMC 3.42.010 and 3.42.020, the
selection procedures set forth in this chapter may, with prior approval of the Ceity Mmanager, be
waived by the department director, and the contract may be awarded without following the
Ordinance 17-012 Page 9 of 12
DRAFT
procedures set forth in SVMC 3.42.010 and 3.42.020. The circumstances giving rise to such waiver
shall be documented in writing.
3.42.040 Performance and payment bonds.
Before entering into a contract for any public work or work by contract on which prevailing wage
is required to be paid, regardless of the amount of such contract except as provided below, a
performance bond and a payment bond shall be required in such amounts as are reasonably
necessary to protect the best interests of the City and to ensure complete, proper and full
performance of the contract and full payment of all laborers, mechanics, and subcontractors and
material suppliers. A performance bond and a payment bond shall be required on all public work
projects,pursuant to and in the manner set forth in RCW 39.08.010 through 39.08.030, as adopted
or amended. Performance and payment bonds shall be released upon completion of all necessary
performance and payment conditions.
Pursuant to RCW 39.08.010, for certain public works and works by contract on which prevailing
wage is required to be paid,. . •: . ,!!e, : - . at the contractor's option, the City may, in lieu
of requiring payment and performance bonds,retain a percentage of the contract amount until the
later of 30 days after final acceptance or until receipt of all necessary releases from the Washington
State Department of Revenue, the Employment Security Department, and the Washington State
Department of Labor and Industries and settlement of any labor, material, or tax liens filed
pursuant to Chapter 60.28 RCW. This option is only available for contracts at the amount set forth
in RCW 39.08.010 as adopted or hereafter amended. The amount retained by the City shall be the
amount as set forth in RCW 39.08.010. Retainage in lieu of payment and performance bonds shall
may only be used by the City for contracts whenre the requirement of bonds substantially increases
the cost of the contract.
Section 5. Amendment. Chapter 3.46 SVMC is amended as follows:
3.46.010 Contracts for services.
A. This chapter shall not apply to architectural and engineering services,the procurement of which
is governed by Gchapter 3.45 SVMC.
B. When entering into a contract for services where the contract is (1) expected to exceed
$100,000,or'2) is expected to be greater than $15,000 and expected to be effective for more than
one year, a competitive selection process shall be used. This process may include a "request for
qualifications" or "request for proposals" process or formal competitive bidding procedures
pursuant to SVMC 3.40.010.
C. When entering into a contract for services where the contract is not expected to exceed
$100,000, is expected to be greater than $15,000, and is not expected to be effective for more than
one year, the responsible department shall obtain three or more proposals for the services required,
select the lowest responsible proposal, and maintain a record of the process followed. The
responsible department may use the consultant roster pursuant to SVMC 3.46.020 to obtain
proposals.When contractin for services which have historically and traditionally been considered
professional services, such as attorneys and accountants, the responsible department may, when
determined to be in the best interest of the City, obtain such services by ne otiation without
obtaining three proposals.
Ordinance 17-012 Page 10 of 12
DRAFT
D. When entering into a contract for services where the contract is not expected to exceed$15,000
and is not expected to be effective for more than one year, the responsible department is
encouraged, but is not required, to use a competitive selection process, such as obtaining three
proposals pursuant to subsection C of this section. If a competitive process is not utilized, the
responsible department shall seek to achieve maximum quality at minimum cost by making an
award based on its experience and knowledge of the market.
3.46.020 Consultant roster for non-architectural and engineering services.
Annually, or in response to specific projects or work as set forth above, the City shall encourage,
through notice published in a newspaper of general circulation, non-architectural and engineering
firms to submit a statement of qualifications which can be used to select firms that provide services
to the City. The eCity eClerk shall maintain the consultant roster for non-architectural and
engineering services, to be called the "consultant roster for non-architectural and engineering
services" or such other title as may be appropriate, and further shall maintain all statements of
I qualifications submitted,all of which shall be available for public inspection. The eCity mManager
shall establish procedures for the maintenance and use of the consultant roster for non-architectural
and engineering services.
3.46.030 Exception to selection processes.
A. Notwithstanding SVMC 3.46.010 through 3.46.020, Wwhen contracting for services which
have historically and traditionally been considered professional services, such as attorneys and
accountants, the responsible department may, when determined to be in the best interest of the
City, obtain such services by negotiation without going through a competitive procurement
process. Such services significantly rely upon the quality of expertise provided, rather than the
cost of service.
obtaining three proposals.
B. If a situation should arise which requires immediate action on the part of the City to protect the
best interests of the City or the health, safety or welfare of the citizens of the City, and where it is
not possible to timely adhere to the procedures set forth in SVMC 3.46.010, the selection
procedures set forth in this chapter may,with prior approval of the eCity mManager,be waived by
the department director, and the contract may be awarded without following the procedures set
forth in SVMC 3.46.010. _The circumstances giving rise to such waiver shall be documented in
writing within 14 days.
Section 6. Severability. If any part of this Ordinance is declared unenforceable, invalid, or
unconstitutional,such unenforceability,invalidity,or unconstitutionality shall not affect the enforceability,
validity,or constitutionality of the remainder.
Section 7. Effective Date. This Ordinance shall be in full force and effect five days after the date of
publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by
law.
Ordinance 17-012 Page 11 of 12
DRAFT
Passed by the City Council of the City of Spokane Valley this day of October,2017.
City of Spokane Valley
L.R. Higgins, Mayor
ATTEST:
Christine Bainbridge, City Clerk
Approved as to Form:
Office of the City Attorney
Date of Publication:
Effective Date:
Ordinance 17-012 Page 12 of 12
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: October 10, 2017 Department Director Approval: El
Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. Report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Motion Consideration: CenterPlace Great Room Sound and Video
System
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN: The City Council adopted the 2017 Budget which
included funding for this capital improvement project at CenterPlace Regional Event Center.
BACKGROUND: CenterPlace Regional Event Center opened in September of 2005. At that
time, the Great Room contained a state-of-the-art presentation and sound system. This system
was marketed and was influential in customers booking their events at CenterPlace. Fast forward
12 years and technology has drastically changed. The original system is out of date and the
quality of its performance leaves much to be desired. The upgrading of the sound and video
system in the Great Room has been a priority of the Department for several years. The City
Council felt strongly enough on this topic to include a budget for this upgrade in the 2017 City
Budget.
The City hired a consultant with the technical expertise to assist the staff in the development of
plans and specifications for this project which included the video system, audio system, integrated
system control and an overflow room system. The project was advertised on August 25, 2017.
Bids were due on September 8, 2017. As shown on the bid tabulation, three bids were received
and staff has completed its review and evaluation of the bids.
Staff is recommending awarding this contract to Proton360 Communications as they submitted
the lowest responsive bid. Installation will take place during November 2017 to accommodate
the Great Room schedule.
OPTIONS: Award the contract to the lowest responsive and responsible bidder or take other
appropriate action.
RECOMMENDED ACTION OR MOTION: Move to award the CenterPlace Great Room Sound
and Video System Project to Proton360 Communications in the amount of $223,336.96 and
authorize the City Manager to finalize and execute the construction contract.
BUDGET/FINANCIAL IMPACTS: The nonrecurring portion of the 2017 General Fund Budget
included $345,000 for this project that was to be applied towards the design, acquisition and
installation of equipment for an upgraded audio-visual system at CenterPlace. With all costs
currently known of or contemplated, this project will be completed within budget parameters.
STAFF CONTACT: Michael D. Stone, CPRP, Director of Parks and Recreation
ATTACHMENTS: Bid Tabulation
SpCIT16FkaneParks and Recreation Department
2426 N. Discovery Place ♦ Spokane Valley, WA 99216
509.688.0300 ♦ Fax: 509.688.0188 ♦ parksandrec@spokanevalley.org
Valley
BID TABULATION -CenterPlace Sound and Video System Project
BID DUE DATE -September 8, 2017, 12:00 PM local time
AVI-SPL/ EVCO Sound
Signal Proton360
& Electronics
Perfection Communications
Limited, Inc. Inc.
BASE BID $277,379.31 $279,500.00 $205,272.94
SALES TAX $24,409.38 $24,596.00 $18,064.02
Total $301,788.69 $304,096.00 $223,336.96
ALTERNATE 1 n/a n/a n/a
SALES TAX
Total
TOTAL BID I $301,788.691 $304,096.001 $223,336.96
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: October 10, 2017 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Motion Consideration — Transportation Investment Generating
Economic Recovery (TIGER) Grant
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN: Administrative Report regarding Fostering
Advancements in Shipping and Transportation for the Long-Term Achievement of National
Efficiencies I (FASTLANE I) and TIGER grants from USDOT, March 29, 2016; Adoption of
2018-2023 Six-Year Transportation Improvement Plan (TIP), Resolution No. 17-011, May 23,
2017.
BACKGROUND: The USDOT issued a call for projects on September 7, 2017 for its TIGER
grant program. TIGER began in 2009 and has awarded nearly $5.1 billion nationwide over eight
years to 421 different projects. In 2017, TIGER IX makes available $500 million to projects
which emphasize improved access to reliable, safe, and affordable transportation for
communities. Awarded TIGER projects receive between $5 million and $25 million in urban
locations and $1 million to $25 million in rural locations. The Barker Road project will be
considered a rural project.
This federal grant program is highly competitive. Staff has reviewed the scoring criteria and
evaluated the criteria against two City projects: Pines (SR27)/BNSF and Barker Road/BNSF
grade separation projects. In coordination with local stakeholders and state legislators, it was
decided to focus the City's funding application efforts on a single project. Given the local,
regional and state support towards the Barker Road project, it has been identified as the priority
project for this funding opportunity.
Given the competitiveness and complexity of the TIGER application, the City has contracted
with a consultant to provide application preparation services. This includes an in-depth project
narrative describing the various application requirements, a Benefit-Cost-Analysis (BCA), and
letters of support.
OPTIONS: Consider authorizing staff to 1) Apply for Barker Road/BNSF Grade Separation
Project in the TIGER grant program; 2) revise the choice of project(s) for TIGER application; or
3) take other appropriate action.
RECOMMENDED ACTION OR MOTION: Move to authorize staff to apply for TIGER funds for
the Barker Road/BNSF Grade Separation Project.
BUDGET/FINANCIAL IMPACTS: Awarded TIGER grants can provide up to 80% of the total
project cost in urban locations and 100% in rural locations. There is not a specific City-match
amount required. Applicants that leverage non-federal dollars against the TIGER funds are
reviewed more favorably. The funding breakdown for the Barker Road/BNSF Grade Separation
Project is estimated as follows:
Total Estimated Project Cost $20,000,000
Federal Earmark -$720,000
FMSIB Grant Award (20% of Total Cost) -$4,000,000
WA State Legislative Appropriation -$1,500,000
BNSF Contribution -TBD*
City Funds -$3,630,000
Total Unsecured Funds $10,150,000
(51% of Total Project Cost)
*Note: Per 23 CFR 646.210, BNSF will contribute to the
project but the exact contribution amount is unknown.
STAFF CONTACT: Adam Jackson, PE — Planning & Grants Engineer
Mike Basinger, AICP — Economic Development Manager
John Hohman, PE — Deputy City Manager
ATTACHMENTS: None
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: October 10, 2017 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Motion Consideration — Infrastructure for Rebuilding America (INFRA)
Grant
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN: Administrative Report regarding Fostering
Advancements in Shipping and Transportation for the Long-Term Achievement of National
Efficiencies I (FASTLANE I) and TIGER grants from USDOT, March 29, 2016; Approved motion
to apply for FASTLANE II grants from USDOT, November 22, 2016; Adoption of 2018-2023 Six-
Year Transportation Improvement Plan (TIP), Resolution No. 17-011, May 23, 2017.
BACKGROUND: The USDOT issued a calls for projects on July 5, 2017 for its INFRA
discretionary grant program.
INFRA replaces the FASTLANE program established in the 2015 FAST Act. FASTLANE was a
2016 federal program that solicited applications for $800 million in FASTLANE I funds and
another $850 million in FASTLANE II funds. FASTLANE grants addressed the challenges faced
by the nation's transportation system including improving safety, efficiency, and reliability of the
movement of freight and people.
In 2017, USDOT introduced the INFRA program. INFRA makes available $1.5 billion for project
funding. Under the INFRA program, projects are encouraged to leverage non-federal funds in
order to extend the federal dollar and to invite more parties to be financially invested in its
project. The City is eligible for INFRA under the "small project" requirements. Of the $1.5 billion,
90% is set aside for large projects, which are awarded between $25 million and $100 million.
This leaves 10%, or $150 million, designated for small projects, which are awarded between $5
million and $25 million. Further, 25% of all INFRA funds must be applied to Rural projects, as
opposed to urban projects. The Barker Road project will be considered a rural project.
This federal grant program is highly competitive. Staff has reviewed the scoring criteria and
evaluated the criteria against two City projects: Pines (SR27)/BNSF and Barker Road/BNSF
grade separation projects. In coordination with local stakeholders and state legislators, it was
decided to focus the City's funding application efforts on a single project. Given the local,
regional and state support towards the Barker Road project, it has been identified as the priority
project for this funding opportunity.
Given the competitiveness and complexity of the INFRA application, the City has contracted
with a consultant to provide application preparation services. This includes an in-depth project
narrative describing the various application requirements, a Benefit-Cost-Analysis (BCA), and
letters of support.
OPTIONS: Consider authorizing staff to 1) Apply for Barker Road/BNSF Grade Separation
Project in the INFRA grant program; 2) revise the choice of project(s) for INFRA application; or
3) take other appropriate action.
RECOMMENDED ACTION OR MOTION: Move to authorize staff to apply for INFRA funds for
the Barker Road/BNSF Grade Separation Project.
BUDGET/FINANCIAL IMPACTS: Awarded INFRA grants can provide up to 60% of the total
project cost. This equals a 40% non-federal match be provided. There is not a specific City-
match amount required. Applicants that leverage non-federal dollars against the TIGER funds
are reviewed more favorably. The funding breakdown for the Barker Road/BNSF Grade
Separation Project is estimated as follows:
Total Estimated Project Cost $20,000,000
Federal Earmark -$720,000
FMSIB Grant Award (20% of Total Cost) -$4,000,000
WA State Legislative Appropriation -$1,500,000
BNSF Contribution -TBD*
City Funds -$3,630,000
Total Unsecured Funds $10,150,000
(51% of Total Project Cost)
*Note: Per 23 CFR 646.210, BNSF will contribute to the
project but the exact contribution amount is unknown.
STAFF CONTACT: Adam Jackson, PE — Planning & Grants Engineer
Mike Basinger, AICP — Economic Development Manager
John Hohman, PE — Deputy City Manager
ATTACHMENTS: None.
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: October 10, 2017 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Change order to contract with Meridian Construction, Inc.
GOVERNING LEGISLATION: SVMC 3.35.010(C) — Contract Authority
PREVIOUS COUNCIL ACTION TAKEN: Council awarded the contract to Meridian
Construction, Inc. for the construction of the new City Hall on May 3, 2016.
BACKGROUND:
City Council awarded the contract to construct the new City Hall to Meridian Construction, Inc.
on May 3, 2016, in the amount of $9,742,700, exclusive of sales tax. The contract amount
included the base bid plus four of the alternate bid items and was well within the City's overall
original budget for the project of $14.4 million. After the contract was awarded, the budget for
the City Hall project was determined to be $14,148,281 as is detailed in the below table:
City Hall Budget
City Hall Const. Fund #313
Land Acquisition $ 1,157,368
Architect Fees 1,027,383
Construction 10,590,315
Undergrounding 100,000
Furniture 628,809
Other 352,125
Contingency 292,281
$ 14,148,281
The "Construction" line item in the above table represents the original Meridian contract of
$9,742,700 plus sales taxes of$847,615. The "Other" line item in the above table includes items
such as permit fees, special inspections, and building commissioning, among other things. The
"Contingency" line item in the above table was calculated at 3% of the Meridian contract cost of
$9,742,700.
Since construction began, change orders 1 through 16 have been executed for the Meridian
contract under the City Manager's contract authority as allowed pursuant to SVMC 3.35.010(C),
and they are included as an attachment to this RCA for reference. The total change orders
collectively to date amount to $199,371.46, or approximately 2% of the original contract price,
bringing the total amended contract to $9,942,071.46. All of the change orders executed have
been funded through the 3% contingency amount of$292,281 that was originally included in the
budget, as is shown in the above table, and they do not represent an increase in the overall
project budget.
SVMC 3.35.010(C) authorizes the City Manager to execute changes orders up to an aggregate
amount of 15% of the original contract amount or $200,000, whichever is less. Change order
#17 is currently under consideration in the amount of $32,414.27. This change order will bring
the total aggregate change order amount to $231,785.73 which is greater than the amount
authorized under the City Manager's contract authority and thus requires City Council approval.
The total Meridian contract amount would increase to $9,974,485.63, exclusive of sales tax. The
aggregate change order amount is still within the 3% Contingency of $292,281 that was
established at the beginning of the project, and the project is still within the budgeted amount of
$14,128,281. Change order #17 is included as an attachment to this RCA.
OPTIONS: Discussion of change order#17.
RECOMMENDED ACTION OR MOTION: None at this time as this is an administrative report
only. With Council consensus, staff will return on October 17th for a motion consideration to
authorize the City Manager to execute Change Order #17 to Meridian Construction Inc.
construction contract for the new City Hall in the amount of $32,414.27, and approve the
resulting total contract amount of$9,974,485.63.
BUDGET/FINANCIAL IMPACTS: The total project budget is $14,148,281, which is funded
through a combination of approximately $6.3 million in City cash that was set aside for this
purpose and approximately $7.9 million in bond proceeds ($7.275 million in principal and
$671,000 in bond premiums). The project is being accounted for in the City Hall Construction
Fund #313.
STAFF CONTACT:
ATTACHMENTS:
• Executed Change Orders 1 through 16
• Proposed Change Order 17
Va - 00( , . 0 , ,
4C>
SPOKANE VALLY CITY HALL
/�rc6itects West lfC.
rrchiieclure •landreapeArchitecture CHANGE ORDER-001
Issue Date: 9/8/2016
I
11 :tl4.t=Irirrir=4iitarrpt:([4:1e,:G�liliiStpdiorr=1
PROJECT OWNER CONTRACTOR DISTRIBUTION X
Spokane Valley City Hall City of Spokane Valley Meridian Construction Steve Worley X
10210 E.Sprague 11707 E.Sprague Ave. 12310 E Mirabeau Parkway Mark D'Agostino X
Spokane Valley,WA 99206 Suite 106 Suite 100 Steve Roth X
Spokane Valley,WA 99206 Spokane Valley,WA 99216 Jim Paras X
CONTRACT FOR: GENERAL CONSTRUCTION
CONTRACT DATE: 5-20-2016
You are hereby directed to make the following changes in the contract:
REFERENCE DESCRIPTION AMOUNT
COP-001 Hazardous Debris Testing and Removal $13,909.00
COP-003 Electrical Utility Changes $9,436.00
TOTAL $23,345.00
The Original Contract Sum was: $9,742,700.00
Net Change by Previously authorized Change Orders: $0.00
The Contract Sum prior to this Change Order was: $9,742,700.00
The Contract Sum will be increased by this Change Order in the amount of: $23,345.00
The new Contract Sum including this Change Order will be: $9,766,045.00
The Contract time will be unchanged/Changed by: 0 days
The Date of Substantial Completion as of the date of this Change Order therefore is: 7/25/2017
ARCHITECT CONTRACTOR OWNER REPRESENTATIVE
Architects West,Inc. Meridian Construction City of Spokane Valley
210 E.Lakeside Ave. 12310 E.Mirabeau Parkway,Ste 100 11707 E.Sprague Ave.,Suite 106
Coeur d'Alene,ID 83814 Spokane Valley,WA 99216 Spokane Valley,WA 99206
SIGNATURE: SIGNATURE: SIGNATURE:
/ l
S141--- L', ,/t( t-t)e
DATE: 9/8/2016 DATE: q c It ( i CA DATE: / 6/
1509—SPOKANE VALLEY CITY HALL CHANGE ORDER-001 —9/8/2016
Page l of l
210 East Lakeside Avenue I Coeur d'Alene,Idaho 83814 I ph 208-667-9402 I fx 208-667-6103 I www.architectswest.com
R -n9I. O,__
.,
„L.
`Ad,. ,
Architects est Inc. SPOKANE VALLY CITY HALL
A W
Architecture • Landscape Architecture CHANGE ORDER-002
L. /1 Issue Date: 10/31/2016
Expect more than great architecture
PROJECT OWNER CONTRACTOR DISTRIBUTION X
Spokane Valley City Hall City of Spokane Valley Meridian Construction Steve Worley X
10210 E.Sprague 11707 E.Sprague Ave. 12310 E Mirabeau Parkway Mark D'Agostino X
Spokane Valley,WA 99206 Suite 106 Suite 100 Steve Roth X
Spokane Valley,WA 99206 Spokane Valley,WA 99216 Jim Paras X
CONTRACT FOR: GENERAL CONSTRUCTION
CONTRACT DATE: 5-20-2016
You are hereby directed to make the following changes in the contract:
REFERENCE DESCRIPTION AMOUNT
COP-005 Additional Electrical Per RFIs#32 and#41 $1,035.00
RFI-032
RFI-041
COP-008 Top of Basement Wall Insulation $1,003.00
CCD-004
COP-006R Roofing Design Adjustments ($9,130.00)
ASI-006
COP-14 Decking Support at Gridline 4 $1757.00
RFI-046
COP-021 Damproofing Materials ($2,523.00)
Submittal#0111
TOTAL ($7,858.00)
The Original Contract Sum was: $9,742,700.00
Net Change by Previously authorized Change Orders: $23,345.00
The Contract Sum prior to this Change Order was: $9,766,045.00
The Contract Sum will be increased by this Change Order in the amount of: ($7,858.00)
The new Contract Sum including this Change Order will be: $9,758,187.00
The Contract time will be unchanged/Changed by: 0 days
The Date of Substantial Completion as of the date of this Change Order therefore is: 7/25/2017
ARCHITECT CONTRACTOR OWNER REPRESENTATIVE
Architects West, Inc. Meridian Construction City of Spokane Valley
210 E. Lakeside Ave. 12310 E. Mirabeau Parkway,Ste 100 11707 E.Sprague Ave.,Suite
Coeur d'Alene, ID 83814 Spokane Valley, WA 99216 106
Spokane Valley,WA 99206
SIGNATURE: SIGNATURE: SIGNATURE:
/ t
49/1A-4"
DATE:
10/31/2016 DATE: L r 1` ( I(iL
DATE: /106.
i
1509—SPOKANE VALLEY CITY HALL CHANGE ORDER-002 —10/31/2016
Page 1 of 1
210 East Lakeside Avenue I Coeur d'Alene,Idaho 83814 I ph 208-667-9402 I fx 208-667-6103 I www.architectswest.com I
l - og I . 0 3
1
r.,,
,grc�litects West Inc_ SPOKANE VALLY CITY HALL
Architecture • Landscape Architecture CHANGE ORDER-003
Issue Date: 11/11/2016
PROJECT OWNER CONTRACTOR DISTRIBUTION X
Spokane Valley City Hall City of Spokane Valley Meridian Construction Steve Worley X
10210 E.Sprague 11707 E.Sprague Ave. 12310 E Mirabeau Parkway Mark D'Agostino X
Spokane Valley,WA 99206 Suite 106 Suite 100 Steve Roth X
Spokane Valley,WA 99206 Spokane Valley,WA 99216 Jim Paras X
CONTRACT FOR: GENERAL CONSTRUCTION
CONTRACT DATE: 5-20-2016 1
You are hereby directed to make the following changes in the contract:
REFERENCE DESCRIPTION AMOUNT
COP-002R3 Delete Under-slab Plumbing and Thin slab in south wing ($8,498.62) '
CCD-002
COP-004R3 Under-slab Plumbing in North Wing $13,093.21
ASI-002
CCD-003
COP-012 Structural Connections and Elevations $1,714.00
RFI-004
COP-018 Additional Steel from Submittal Review $1,340.00
Submittal 0046
COP-025 Elevator Head Height adjustment $3,149.61
ASI_012
COP-028 Waste Piping Not Shown $715.39
RFI-060 I
COP-030.2 Native Cornerstone $1,878.36
PR-004 I
TOTAL $13,391.95
The Original Contract Sum was: $9,742,700.00
Net Change by Previously authorized Change Orders: $15,487.00
The Contract Sum prior to this Change Order was: $9,758,187.00
The Contract Sum will be increased by this Change Order in the amount of: $13,391.95 ,
The new Contract Sum including this Change Order will be: $9,771,578.95
The Contract time will be unchanged/Changed by: 0 days
The Date of Substantial Completion as of the date of this Change Order therefore is: 7/25/2017
ARCHITECT CONTRACTOR OWNER REPRESENTATIVE
Architects West,Inc. Meridian Construction City of Spokane Valley
210 E.Lakeside Ave. 12310 E.Mirabeau Parkway,Ste 100 11707 E.Sprague Ave.,Suite
Coeur d'Alene,ID 83814 Spokane Valley,WA 99216 106
Spokane Valley,WA 99206
SIGNATURE: SIGNATURE: SIGNATURE:
/
r
7-9f,-f_..--‘ ,
1A--,d
DATE: 10/31/2016 DATE: l 1 i2 /I t DATE: // / 1 /(
1509—SPOKANE VALLEY CITY HALL CHANGE ORDER-003 —11/11/2016
Page l of l
210 East Lakeside Avenue I Coeur d'Alene,Idaho 83814 I ph 208-667-9402 I fx 208-667-6103 I www.architectswest.com
•
lSPOKANE VALLY CITY HALL
Architects West Inc.
ArchReclere • Landscape Architecture CHANGE ORDER-004
Issue Date: 12/16/2016 1i
tapect mvr"thdnere tar4hiteraur
PROJECT OWNER CONTRACTOR DISTRIBUTION X
Spokane Valley City Hall City of Spokane Valley Meridian Construction Steve Worley X
10210 E.Sprague 11707 E.Sprague Ave. 12310 E Mirabeau Parkway Mark D'Agostino X
Spokane Valley,WA 99206 Suite 106 Suite 100 Steve Roth X
Spokane Valley,WA 99206 Spokane Valley,WA 99216 Jim Paras X
CONTRACT FOR: GENERAL CONSTRUCTION
CONTRACT DATE: 5-20-2016
You are hereby directed to make the following changes In the contract:
REFERENCE DESCRIPTION AMOUNT
COP-015 Support for Decking at Elevator Entrance $658.00
RFI-054
COP-017 Structural Steel Shop Drawings,Zones 2-5 $4,859.00
COP-027 Mock-Up Wall Changes $127.80
COP-029R Curved Window Head Framing $885.18
RFI-065
COP-032 Added clips per RFI-070 $428.35
RFI-070
COP-035 Bottom Track Anchors $599.25
CCD-004
COP-039, 1-1/4"conduit to N310 Per on-site meeting $498.46
ASI_022
TOTAL $8,056.04
The Original Contract Sum was: $9,742,700.00
Net Change by Previously authorized Change Orders: $28,878.95
The Contract Sum prior to this Change Order was: $9,771,578.95
The Contract Sum will be increased by this Change Order in the amount of: $8,056.04
The new Contract Sum including this Change Order will be: $9,779,634.99
The Contract time will be unchanged/Changed by: 0 days
The Date of Substantial Completion as of the date of this Change Order therefore is: 7/25/2017
ARCHITECT CONTRACTOR OWNER REPRESENTATIVE
Architects West,Inc. Meridian Construction City of Spokane Valley
210 E.Lakeside Ave. 12310 E.Mirabeau Parkway,Ste 100 11707 E.Sprague Ave.,Suite
Coeur d'Alene,ID 83814 Spokane Valley,WA 99216 106
Spokane Valley,WA 99206
SIGNATURE: SIGNATURE: SIGNATURE:
11\Ai 14 )4%
11111
DATE: 12/16/2016 DATE: 1 Z 1t°f(c.,
1509—SPOKANE VALLEY CITY HALL CHANGE ORDER-004 —12/16/2016
Page l of l
210 East Lakeside Avenue I Coeur d'Alene,Idaho 83814 1 ph 208-667-9402 I fx 208.667-6103 I www.architectswest.com
lip-091. 0e I
I if SPOKANE VALLY CITY HALL
L> F r Architects West Inc.
1pfrArchitecture • Landscape Architecture CHANGE ORDER-005
F'
Issue Date: 12/22/2016
z „ '„
"Expert rrlarr,than great arhJteture
PROJECT OWNER CONTRACTOR DISTRIBUTION X
Spokane Valley City Hall City of Spokane Valley Meridian Construction Steve Worley X '
10210 E.Sprague 11707 E.Sprague Ave. 12310 E Mirabeau Parkway Mark D'Agostino X
Spokane Valley,WA 99206 Suite 106 Suite 100 Steve Roth X
Spokane Valley,WA 99206 Spokane Valley,WA 99216 Jim Paras X
CONTRACT FOR: GENERAL CONSTRUCTION
CONTRACT DATE: 5-20-2016
You are hereby directed to make the following changes in the contract:
REFERENCE DESCRIPTION AMOUNT
COP-031 Additional Insulation Board inside Ventilation Wells $399.14
COP-034 Attic Cat-Walk $11,782.66
PR-005 1
ASI-019
COP-038 Roofing Substitution Request ($1,378.53)
CCD-007 i
TOTAL $10,803.27
The Original Contract Sum was: $9,742,700.00
Net Change by Previously authorized Change Orders: $36,934.99
The Contract Sum prior to this Change Order was: $9,779,634.99
The Contract Sum will be increased by this Change Order in the amount of: $10,803.27
The new Contract Sum including this Change Order will be: $9,790,438.26
The Contract time will be unchanged/Changed by: 0 days
The Date of Substantial Completion as of the date of this Change Order therefore is: 7/25/2017
ARCHITECT CONTRACTOR OWNER REPRESENTATIVE
Architects West,Inc. Meridian Construction City of Spokane Valley
210 E.Lakeside Ave. 12310 E.Mirabeau Parkway,Ste 100 11707 E.Sprague Ave.,Suite 106
Coeur d'Alene,ID 83814 Spokane Valley,WA 99216 Spokane Valley,WA 99206
SIGNATURE: SIGNAT RE: SIGNATURE:
‘f /e..4#7
DATE: 12/22/2016 DATE: DATE:
/07/I1509—SPOKANE VALLEY CITY HALL CHANGE ORDER-005 —12/22/2016
Page 1 of 1 �
210 East Lakeside Avenue I Coeur d'Alene,Idaho 83814 I ph 208.667-9402 I fx 208-667-6103 I www.architectswest.com
Itp -O 1 O(p f
lii,,,lt,yArchitects est int SPOKANE VALLY CITY HALE.
` �� , .Arcgihctute •taedicap'e71i2httacturi CHANGE ORDER-006
, Issue Date; 4/24/2017
s:,pkctcn c0 hrangio.3tarch.tet.lorc
PROJECt ; OWNER CONTRACTOR DISTRIBUTION X
Spokane Valley City hall 'City of Spokane Valley ; Meridian Construction Steve Worley __ , is
/0210E.Sprague 11707 E.Sprague Ave. 1231.0 E Mirabeau Parkway Mark D'AgoMtino _ X.
Spokane Valley,WA 98.206 a Suite 106 : ,,Suite 100 ,Steve Roth K
Spokane Va4lley,WA 99206. Spokane Valley,WA$92/S' gm-paras • - X
i CONTRACT FOR: ' GENERAL CONSTRUCTION i
CONTRACT DATE: ' 5-20%2016 t
'YOU are hereby directed to make-the following Cbartgesin the contract: 4
REFERENCE DESCRIPTION ` AIVIOUNT
COP23R2 Adjust Position of Sih'k in 3203 Coffee Bar $1,1196.51 '
ASI-lo
-COP.011 HVAC Zoning Kit Powrer $1988.37
CCD-009
RFI-082
COP-043 Electrical Panel Clearance at Door 5115 $793.16
'CCD407
COP-046 Minimum Plumbing for Future Basement TI °$3,T66.S4
PR-013
COP-049 Added Soffit In Room N301 .$1,286:14
PR-014
1 ,
1 .4
TOTAL - _ 9,030.'P2
The Original Contract Sum was: $9,742,700.00
Net Change by Previously authorized Change Orders: $47,738.26
The Contract Sum prior to this Change Order Was: $9,790,438.26
The Contract Sum will be Increased by this Change Order In the amount'of; $9,030.72-The new Contract Sum Including this Change Order will he: $9,799,468.98
The Contract time will be unchanged/Changed by: 0 days
The Date of Substantial Completion as of the date of this Change Order therefore is: 7/25/2017
ARCHITECT CONTRACTOR .OWNER REPRESENTATIVE
Architects West,hie. — # Meridian Construction City of 6pokane yaiigy _
210 E.Lakeside Ave. 12310 E.Mirabeau Parkway,Ste 100 11707 E.Sprague Ave.,Suite 106
Coeur d'Alene,ID 63814 Spokane Valley,WA 99216 'pi5kene Valley,WA 99206 ,
SIGNATURE: SIGNATURE: 516 ATURE: ,
ciiicie\......_
iS09—SPOKANE VALLEY dTY HALL CHANGE ORDER006—1/24/2017
Page 1 o7 2
210 East Lakeside AOLsnue I Coeur d'Alene,Idaho 83814 I A204-667-9402 1 1x20?-567-6103 I f; R _Etr��rsl�edm
i Lo -cam ( . O1
444Architcctscst ISG SPOKANE VALLY CITY HALL
Architecture • Landscape Architecture CHANGE ORDER-007
Issue Date: 2/3/2017
fa,! ^ M *;7' 1000000rethan trenali aik
PROJECT OWNER CONTRACTOR DISTRIBUTION X
Spokane Valley City Hall City of Spokane Valley Meridian Construction Doug Powell X
10210 E.Sprague 11707 E.Sprague Ave. 12310 E Mirabeau Parkway Mark D'Agostino X
Spokane Valley,WA 99206 Suite 106 Suite 100 Steve Roth •X
Spokane Valley,WA 99206 Spokane Valley,WA 99216 Jim Paras X
CONTRACT FOR: GENERAL CONSTRUCTION
CONTRACT DATE: 5-20-2016
You are hereby directed to make the following changes in the contract:
REFERENCE DESCRIPTION AMOUNT
COP-009R Chase Modifications ($2,060.64)
ASI-003
COP-013R2 3-1/2"Wall with Electrical Panels $2,590.90
RFI-043
ASI-013
COP-020 Refrigeration Piping Routing Revision ($7,367.00)
ASI-009
PR-003
COP-036 Masonry Brick Coursing(Cutting Top Track) $4,131.20
RFI-074
COP-047 Shear Wall Furring $1,085.66
PR-011
RFI-091
COP-053 Vent Route for Basement Sump Pump $4,476.40
COP-057 Water Carrier Change $431.05
TOTAL $3,287.57
The Original Contract Sum was: $9,742,700.00
Net Change by Previously Authorized Change Orders: $56,768.98
The Contract Sum prior to this Change Order was: $9,799,468.98
The Contract Sum will be increased by this Change Order in the amount of: $3,287.57
The new Contract Sum including this Change Order will be: $9,802,756.55
The Contract time will be unchanged/Changed by: 0 days
The Date of Substantial Completion as of the date of this Change Order therefore is: 7/25/2017
ARCHITECT CONTRACTOR OWNER REPRESENTATIVE
Architects West,Inc. Meridian Construction City of Spokane Valley
210 E.Lakeside Ave. 12310 E.Mirabeau Parkway,Ste 100 11707 E.Sprague Ave.,Suite 106
Coeur d'Alene,ID 83814 Spokane Valley,WA 99216 Spokane Valley,WA 99206
SIGNATURE: SIGNATURE: SIGN TURE:
ad& /
DATE: 2/2/2017 DATE:4 co
11,q_.
DATE: "--'
2/(3i
1509-SPOKANE VALLEY CITY HALL CHANGE ORDER-007 -2/3/2017
Page 1 of 1
210 East Lakeside Avenue I Coeur d'Alene,Idaho 83814 I ph 208-667-9402 I fx 208-667-6103 1 ratZtatikattMeat
ftp— C9I , oe
Architocts Wort Inc SPOKANE VALLY CITY HALL
Architecture Landscape Architecture CHANGE ORDER-008
Issue Date: 2/17/2017
_.
ere than greatar (Faure
PROJECT OWNER CONTRACTOR DISTRIBUTION X
Spokane Valley City Hall City of Spokane Valley Meridian Construction Doug Powell X
10210 E.Sprague 11707 E.Sprague Ave. 12310 E Mirabeau Parkway Mark D'Agostino X
Spokane Valley,WA 99206 Suite 106 Suite 100 Steve Roth X
Spokane Valley,WA 99206 Spokane Valley,WA 99216 Jim Paras X
CONTRACT FOR: GENERAL CONSTRUCTION Todd Ottmar X
CONTRACT DATE: 5-20-2016
You are hereby directed to make the following changes in the contract:
REFERENCE DESCRIPTION AMOUNT
COP-022 Water Vault Relocation $16,422.00
CCD-005
PR-001
CPO-058 Catwalk Light Switch Change $938.86
PR-005
ASI-019
1
TOTAL $17,360.86
The Original Contract Sum was: $9,742,700.00
Net Change by Previously Authorized Change Orders: $60,056.55
The Contract Sum prior to this Change Order was: $9,802,756.55 I
The Contract Sum will be increased by this Change Order in the amount of: $17,360.86 I
The new Contract Sum including this Change Order will be: $9,820,117.41
The Contract time will be unchanged/Changed by: 0 days
The Date of Substantial Completion as of the date of this Change Order therefore is: 7/25/2017
ARCHITECT CONTRACTOR OWNER REPRESENTATIVE
Architects West,Inc. Meridian Construction City of Spokane Valley
210 E.Lakeside Ave. 12310 E.Mirabeau Parkway,Ste 100 11707 E.Sprague Ave.,Suite 106
Coeur d'Alene,ID 83814 Spokane Valley,WA 99216 Spokane Valley,WA 99206
SIGNATURE: SIGNATURE: SIGNATURE:
/
—41 . ------ 10-47. ACIALCOktiSt
DATE: 2/17/2017 DATE: _ /C4(I 4. DATE:
42-2-(2_P
1509—SPOKANE VALLEY CITY HALL CHANGE ORDER-008 —2/17/2017
Page 1 of 1
210 East Lakeside Avenue I Coeur d'Alene,Idaho 83814 I ph 208-667-9402 I fx 208-667-6103 I www.architectswest.com
I (0 - ocl . oot
14
Architects West Inc. SPOKANE VALLY CITY HALL
Architedura Landscape Architecture CHANGE ORDER-009
AF Issue Date: 2/24/2017
n44„T, w 1eetnorathan wog.4roitett'ur6.
PROJECT OWNER CONTRACTOR DISTRIBUTION X
Spokane Valley City Hall City of Spokane Valley Meridian Construction Doug Powell X
10210 E.Sprague 11707 E.Sprague Ave. 12310 E Mirabeau Parkway Mark D'Agostino X
Spokane Valley,WA 99206 Suite 106 Suite 100 Steve Roth X
Spokane Valley,WA 99206 Spokane Valley,WA 99216 Jim Paras X
CONTRACT FOR: GENERAL CONSTRUCTION Todd Ottmar X
CONTRACT DATE: 5-20-2016
You are hereby directed to make the following changes in the contract:
REFERENCE DESCRIPTION AMOUNT
COP-033 Truss Blocking $11,203.11
ASI-018
COP-040 Metering Changes $22,538.12
CCD-008
RFI-079
COP-048 Steel Angle Framing Support $472.51
PR-012,PR-012
RFI-084
COP-051 West Entry Cantilevered Roof Support $2,738.10
CCD-011
COP-056R1 Room N105 Rack Circuits $881.89
PR-009
COP-060 Under-cabinet Lighting $384.57
RFI-109
COP-062 Conduit Re-Route at Basement Storage $2,284.16
ASI-004,ASI-007
TOTAL $40,502.46
The Original Contract Sum was: $9,742,700.00
Net Change by Previously Authorized Change Orders: $77,417.41
The Contract Sum prior to this Change Order was: $9,820,117.41
The Contract Sum will be increased by this Change Order in the amount of: $40,502.46
The new Contract Sum including this Change Order will be: $9,860,619.87
The Contract time will be unchanged/Changed by: 0 days
The Date of Substantial Completion as of the date of this Change Order therefore is: 7/25/2017
ARCHITECT CONTRACTOR OWNER REPRESENTATIVE
Architects West,Inc. Meridian Construction City of Spokane Valley
210 E.Lakeside Ave. 12310 E.Mirabeau Parkway,Ste 100 11707 E.Sprague Ave.,Suite 106
Coeur d'Alene,ID 83814 Spokane Valley,WA 99216 Spokane Valley,WA 99206
SIGNATURE: SIGNATURE: SIGNATURE:
/
DATE: 2/24/2017 DATE: iJ/
/(**” I 7 DATE: V()/!
1509—SPOKANE VALLEY CITY HALL CHANGE ORDER-009 —2/24/2017
Pagel of 1
210 East Lakeside Avenue I Coeur d'Alene,Idaho 83814 I ph 208-667-9402 I fx 208-667-6103 I www.architectswest.com
Illi
I In — oak l . ID
r
i `` Architects%A/est h� SPOKANE VALLY CITY HALL
A Architecture • Landscape Architecture
CHANGE ORDER-010
Issue Date: 3/22/2017
, rr ' " Ex ectmorethangreatarchitecture
PROJECT OWNER CONTRACTOR DISTRIBUTION X
Spokane Valley City Hall City of Spokane Valley Meridian Construction Doug Powell X
' 10210 E.Sprague 11707 E.Sprague Ave. 12310 E Mirabeau Parkway Mark D'Agostino X
1 Spokane Valley,WA 99206 Suite 106 Suite 100 Steve Roth X
Spokane Valley,WA 99206 Spokane Valley,WA 99216 Jim Paras X
CONTRACT FOR: GENERAL CONSTRUCTION Todd Ottmar X
CONTRACT DATE: 5-20-2016
You are hereby directed to make the following changes in the contract: ,
REFERENCE DESCRIPTION AMOUNT
COP-055 Added Soffit in Room N204&Cable Tray Re-Route $3,090.46
' PR-015
RFI-100 .
COP-061 North Stair Veneer Support $2,789.02
CCD-014
' SK-27
COP-064 Finishes at Stair#2 Columns $787.68
SK-28
PR-018
COP-072 Door Hardware Changes $3,173.72
Sub#051
RFI-043
}
1 TOTAL $9,840.88
The Original Contract Sum was: $9,742,700.00
Net Change by PrevioUslyAuthorized Change Orders: $117,919.87
The Contract Sum prior to this Change Order was: $9,860,619.87
The Contract Sum will be increased by this Change Order in the amount of: $9,840.88
The new Contract Sum including this Change Order will be: $9,870,460.75
The Contract time will be unchanged/Changed by: 0 days
The Date of Substantial Completion as of the date of this Change Order therefore is: 7/25/2017
ARCHITECT CONTRACTOR OWNER REPRESENTATIVE
Architects West,Inc. Meridian Construction City of Spokane Valley
' 210 E.Lakeside Ave. 12310 E.Mirabeau Parkway,Ste ib0 11707 E.Sprague Ave.,Suite 106
' Coeur d'Alene,ID 83814 Spokane Valley,WA 99216 Spokane Valley,WA 99206
SIGNATURE: SIGNATOR : SIGNA
f ''JJ�I((''II\\
....-- 11111110P" IV 4
-DATE: 3/22/2017 DATE: `I DATE: .7
c72,(Pc7
' 1509—SPOKANE VALLEY CITY HALL CHANGE ORDER-010 —3/22/2017
Pagel of1
210 East Lakeside Avenue I Coeur d'Alene,Idaho 83814 I ph 208-667-9402 I fx 208-667-6103 I www.architectswest.com
Ro- O9t . ( �
j F SPOKANE VALLEY CITY HALL
Arckitect5 West Inc.
Architectara • Landscape Architecture CHANGE ORDER Oil
r g Issue Date: 4/7/2017
r .,.1e,, o•47.:=, ,vx" °j'w.rd, w" a, , '.Expect;more,thanlgreat:architecture
PROJECT OWNER CONTRACTOR DISTRIBUTION
Spokane Valley City Hall City of Spokane Valley Meridian Construction Doug Powell X
10210 E.Sprague 11707 E.Sprague Ave. 12310 E Mirabeau Parkway Mark D'Agostino X
Spokane Valley,WA 99206 Suite 106 Suite 100 Steve Roth X
Spokane Valley,WA 99206 Spokane Valley,WA 99216 Jim Paras X
CONTRACT FOR: GENERAL CONSTRUCTION Todd Ottmar X
CONTRACT DATE: 5-20-2016
You are hereby directed to make the following changes in the contract:
REFERENCE DESCRIPTION AMOUNT
COP-050 Furring Around Windows $5,364.76
RFI-090
CCD-010
COP-052 Furring at Columns $3,616.31
CCD-012
COP-063 Christmas Tree $1,095.52
PR-017
COP-066 Lobby Expansion Joint $3,318.28
COP-069 Low Slope Roof Adjustments ($752.49)
PR-019
COP-070 Water Vault Relocation—Electrical Fire Alarm Connections $1,264.00
TOTAL $13,906.38
The Original Contract Sum was: $9,742,700.00
Net Change by Previously Authorized Change Orders: $127,760.75
The Contract Sum prior to this Change Order was: $9,870,460.75
The Contract Sum will be increased by this Change Order in the amount of: $13,906.38
The new Contract Sum including this Change Order will be: $9,884,367.13
The Contract time will be unchanged/Changed by: 0 days
The Date of Substantial Completion as of the date of this Change Order therefore is: 7/25/2017
ARCHITECT CONTRACTOR OWNER REPRESENTATIVE
Architects West,Inc. Meridian Construction City of Spokane Valley
210 E.Lakeside Ave. 12310 E.Mirabeau Parkway,Ste 100 11707 E.Sprague Ave.,Suite 106
Coeur d'Alene,lD 83814 Spokane Valley,WA 99216 Spokane Valley,WA 99206
SIGNATURE: SIGNATURE: SIGNATURE:
r\Q; 1
DATE: 4/7/2017/2017 DATE:4. DATE:
—S �� `I L/
1509—SPOKANE VALLEY CITY HALL CHANGE ORDER-011—4/7/2017
Page 1 of 1
210 East Lakeside Avenue I Coeur d'Alene,Idaho 83814 I ph 208-667-9402 I fx 208-667-6103 I www.architectswest.com
I(i -- O9 ( , 12-
,if
2
,I ii Architects gest Inc. SPOKANE VALLEY CITY HALL
IA f Architecture •• Landscape Architecture CHANGE ORDER-012
Issue Date: 5/8/2017
E•pcil ins.r.that(great drchay(turf.
PROJECT OWNER CONTRACTOR DISTRIBUTION X
Spokane Valley City Hall City of Spokane Valley Meridian Construction Doug Powell X
10210 E.Sprague 11707 E.Sprague Ave. 12310 E Mirabeau Parkway Mark D'Agostino X
Spokane Valley,WA 99206 Suite 106 Suite 100 Steve Roth X
Spokane Valley,WA 99206 Spokane Valley,WA 99216 Jim Paras X
CONTRACT FOR: GENERAL CONSTRUCTION Todd Ottmar X
CONTRACT DATE: 5-20-2016
You are hereby directed to make the following changes in the contract
REFERENCE DESCRIPTION AMOUNT
COP-068 Ductwork in Mayor's Office S303 $3,549.64
CCD-018
COP-074 Added Office 205a $5,863.40
PR-021
COP-078 S207 TV Box Relocation $880.80
COP-080 Delete Level 5 Finish ($1682.84)
PR-024
COP-083 Storefront Sill Reinforcement $1317.74
CCD-023
COP-084 Delete Generator Pad ($1,460.69)
PR-026
COP-085 Floor Box Relocation N210 $1,492.66
PR-027
COP-093 Added Branch Breaker $695.65
RFI-114
COP-097 Fiber Line Change $576.25
PR-028
COP-101 Stair 2 Sill Height Adjustment $758.74
CCD-032
TOTAL $11,991.35
The Original Contract Sum was: $9,742,700.00
Net Change by Previously Authorized Change Orders: $141,667.13
The Contract Sum prior to this Change Order was: $9,884,367.13
The Contract Sum will be increased by this Change Order in the amount of: $11,991.35
The new Contract Sun)including this Change Order will be: $9,896,358.48
The Contract time will be unchanged/Changed by: 0 days
The Date of Substantial Completion as of the date of this Change Order therefore is: 7/25/2017
ARCHITECT CONTRACTOR OWNER REPRESENTATIVE
Architects West,Inc. Meridian Construction City of Spokane Valley
210 E.Lakeside Ave. 12310 E.Mirabeau Parkway,Ste 100 11707 E.Sprague Ave.,Suite 106
Coeur d'Alene,ID 83814 Spokane Valley,WA 99216 Spokane Valley,WA 99206
SIGNATURE: SIGNATURE: SIGNATURE:
/
-- —anomm., f\Al(t )1‘'6i 4( Alk 6t/hiti,
DATE: 5/8/2017 DATE:
/K(1 DATE: 5/L57(
1509—SPOKANE VALLEY CITY HALL CHANGE ORDER-012 —5/8/2017 )
Page 1 of 2
210 East Lakeside Avenue I Coeur d'Alene,Idaho 83814 I ph 208-667-9402 I fx 208-667-6103 I www.architectswest.cortt,
1 (49 -09 l . 13 .
1
Architects West Inc. SPOKANE VALLEY CITY HALL
1% r," {�/ Archileciur. • Landscape Architecture CHANGE ORDER-013
� Y
1' Issue Date: 5/26/2017
t titt<t Frio.'"i..in h-if tithit.tItnry
PROJECT OWNER CONTRACTOR DISTRIBUTION X
Spokane Valley City Hall City of Spokane Valley Meridian Construction Doug Powell ,X
10210 E.Sprague 11707 E.Sprague Ave. 12310 E Mirabeau Parkway Mark D'Agostino X
Spokane Valley,WA 99206 Suite 106 Suite 100 Steve Roth X
Spokane Valley,WA 99206 Spokane Valley,WA 99216 Jim Paras X
CONTRACT FOR: GENERAL CONSTRUCTION Todd Ottmar X
CONTRACT DATE: 5-20-2016
You are hereby directed to make the following changes in the contract:
REFERENCE DESCRIPTION AMOUNT
COP-088R1 Site Sculptures $23,526.16
PR-029 R2
COP-092 Fir Tree Removal $1,732.03
COP-094 Added Gate Scope $1,951.12
RFI-122
TOTAL $27,209.31
The Original Contract Sum was: $9,742,700.00
Net Change by Previously Authorized Chime Orders: $153,658.48
The Contract Sum prior to this Change Order was: $9,896,358.48
The Contract Sum will be increased by this Change Order in the amount of: $27,209.31
The new Contract Sum including this Change Order will be: $9,923,567.79
The Contract time will be unchanged/Changed by: 0 days
The Date of Substantial Completion as of the date of this Change Order therefore Is: 8/31/2017
ARCHITECT CONTRACTOR OWNER REPRESENTATIVE
Architects West,Inc. Meridian Construction City of Spokane Valley
210 E.Lakeside Ave. 12310 E.Mirabeau Parkway,Ste 100 11707 E.Sprague Ave.,Suite 106
Coeur d'Alene,ID 83814 SpOkane Valley,WA 99216 Spokane Valley,WA 99206
SIGNATURE: SIGNA URE: SIGNATURE:
r`
1` . i�A1
` YI
DATE: 5/26/2017 DATE: / 1 DATE:b f p. /2.c/ -
1509—SPOKANE
r VALLEY CITY HALL CHANGE ORDER-013 —5/26/2017
. Page i of l
210 East Lakeside Avenue I Coeur d'Alene,Idaho 83814 I ph 208-667-9402 I fx 208-667-6103 I www.archltectswest.com
1
ilo —ogo . 14
!I , ct1 SPOKANE VALLEY CITY HALL 1
A 'd1Jte8 west Int.
i` Arthlteitur. •'Landings ArchICaotury CHANGE ORDER-014
r- ,Vi A. Issue Date: 6/16/2017
r.1,_ rw,cro th,-11<*,r^<<a frrhitt Wirt.. 1
PROJECT OWNER' CONTRACTOR DISTRIBUTION X
Spokane Valley City Hall City of Spokaihe Wlley Meridian Co Struction Doug Powell X
10210 E.Sprague 11707 E.SpragueAver 12310 Elvlirabeau'Parkway Mark D'Agostino X t
Spokehe Valley,WA-99206 Suite 106 Suite100 Steve Roth X
SpokaneValley,,WA99206 Spokane Valley,WA99216 Jim Paras X
9
CONTRACT FOR GENERAL CONSTRUCTION Todd Ottrnar X
CONTRACT DATE: 5-20-2016 I
Yoy are-hereb9 directed to nilake the following Changes`in the contract: I
REFERENCE DESCRIPTION AMOUNT
COP-081 N310 TV Wall 15oxarrd 5213 Thermostat Relocation $755.08
CCD-021
COP-082 Added Condensing Unit Pad $2004.81
CCD-1)24
COP-090 Added N117Soffit $1,372.69
CCD-026
COP-091 GD and HWD Power Relocation $1,595.83
CCD-029
COP-102 Added Power Outlets at Ext. HVAC Units $2,400.30
CCD-03E
COP-10481 5111Track at Central Stair $451.36
CCD-028
COP-111 Leave EXisting Light Poles,in Place ($153.68)
PR-033
COP-012 Leave Existing Water Meter ($3,205.72)
PR=034
TOTAL $5220.67
The Original tOhtratt Sulnwas: $9,7'42,700.00
Net Change by Previoysly,Auth'orized.ChangkOrders: $180,867.79
The Corttraet;Sum prlor'to this Change Order was: $9,923,567.29
The Contract Sum-will be increased by this Change Order in the amountof: $5220.67
The hew ContractSum int ibding this Change order will ba: $9,928,788.46
The Contracttlmewill be unchanged/Chahgesd by: 0 days
The Date pf5ubsta71tia1 Coriipletlon fis'of the'da#e oMis Change Ordeiw therefore is: 87 1/2117
ARCHITECT CONTRACTOR OWNER REPRESENTATIVE
Architects(West,Inc. Meridian Ctinitruct1on Citic bf Spokane Valley
210 E.Lakeside Ave. 12310 E.Mlrabeau Parkway,'Ste' D0 11707 E.Sprague Ave.,Suite 106
Coeur d'Alene,ID `$3814 Spokane Valley;WA'99216 Spokane Jlalley,,,WA 99206
SIGNATURE: SIGNATURE:' SIGNATURE:
, Watki CiteXASPWL„
DATE: 6/16/2017 DATE: f t DATE:
7/0
q0
1. 06.—,SPO1<ANE VALLEY al*HALL OAHU'DRbEW-01,4--6%1'6/2017
Page 1 or 1
,210 East takeslde AVenue I Coeur d'Alene,Idaho 83814. I ph 20,8-667-9402 I jX 08.6;677163 I www.architectswest.coni
IlD -09I . Is
SPOKANE VALLEY CITY HALL
It Architects West Inc.
,[ Architecture • landecope Architecture CHANGE ORDER-015
Issue Date: 7/7/2017
t w•nr•.tl"III w••,,r tart, tur,'P
PROJECT OWNER CONTRACTOR DISTRIBUTION X
Spokane Valley City Hall City of Spokane Valley Meridian Construction Doug Powell X
10210 E.Sprague 11707 E.Sprague Ave. 12310 E Mirabeau Parkway Mark D'Agostino X
Spokane Valley,WA 99206 Suite 106 Suite 100 Steve Roth X
Spokane Valley,WA 99206 Spokane Valley,WA 99216 Jim Paras X
CONTRACT FOR: GENERAL CONSTRUCTION Todd Ottmar X
CONTRACT DATE: 5-20-2016
You are hereby directed to make the following changes in the contract:
REFERENCE DESCRIPTION AMOUNT
COP-089 Sprinkler Heads at Entry Vestibule $329.75
COP-100 Added soffit N301 $688.78
CCD-037
COP-105 Whiteboard Relocation $1,807.62
CCD-031
COP-108 Knife Plate/Bucket Corrections $1,979.13
COP-113 Council Chamber Ceiling Height Change $285.93
CCD-043
COP-120 Added N201/203 Conduit $620.40
CCD-046
•
TOTAL $5,711.61
The Original Contract Sum was: $9,742,700.00
Net Change by Previously Authorized Change Orders: $186,085.46
The Contract Sum prior to this Change Order was: $9,928,788.46
The Contract Sum will be increased by this Change Order in the amount of: $5,711.61
The new Contract Sum including this Change Order will be: $9,934,500.07
The Contract time will be unchanged/Changed by: 0 days
The Date of Substantial Completion as of the date of this Change Order therefore is: 8/31/2017
ARCHITECT CONTRACTOR OWNER REPRESENTATIVE
Architects West,Inc. Meridian Construction City of Spokane Valley
210 E.Lakeside Ave. 12310 E.Mirabeau,Parkway,Ste 100 11707 E.Sprague Ave.,Suite 106
Coeur d'Alene,ID 83814 Spokane Valley,WA 99216 Spokane Valley,WA 99206
SIGNATURE: SIGNATURE: SIGNATURE:
/
(I(\
DATE: 7/7/2017 DATE: /1 ( DATE:
1509—SPOKANE VALLEY CITY HALL CHANGE ORDER-015 —7/7/2017
Page 1 of 1
210 East Lakeside Avenue I Coeur d'Alene,Idaho 83814 I ph 208-667-9402 I fx 208-667-6103 I www.architectswest.com
1lo— Oct l , Ip
Architects fest h�. SPOKANE VALLEY CITY HALL
/� ,Archllecture • Lendscap.Archllecture CHANGE ORDER-016 REV-1
Issue Date: 9/1/2017
f rl*Ct more thou t ru€tt architecture
PROJECT OWNER CONTRACTOR DISTRIBUTION X
Spokane Valley City Hall City of Spokane Valley Meridian Construction Doug Powell X
10210 E.Sprague 11707 E.Sprague Ave. 12310 E Mirabeau Parkway Mark D'Agostino X
Spokane Valley,WA 99206 Suite 106 Suite 100 Steve Roth X
Spokane Valley,WA 99206 Spokane Valley,WA 99216 Jim Paras X
CONTRACT FOR: GENERAL CONSTRUCTION Todd Ottmar X
CONTRACT DATE: 5-20-2016
You are hereby directed to make the following changes in the contract:
REFERENCE DESCRIPTION AMOUNT
COP-075 (CCD-016) Furring in B111 Fire Riser Room $2,324.71
COP-086R1 (CCD-025) Power for TV Cameras $2,568.67
COP-103 (CCD-037) Power to Storefront Doors $2,678.01
TOTAL $7,571.39
The Original Contract Sum was: $9,742,700.00
Net Change by Previously Authorized Change Orders: $191,800.07
The Contract Sum prior to this Change Order was: $9,934,500.07 ,
The Contract Sum will be increased by this Change Order in the amount of: $7,571.29
The new Contract Sum including this Change Order will be: $9,942,071.36 '
The Contract time will be unchanged/Changed by: 5 days
The Date of Substantial Completion as of the date of this Change Order therefore is: 9/5/2017
ARCHITECT CONTRACTOR OWNER REPRESENTATIVE
Architects West,Inc. Meridian Construction City of Spokane Valley
210 E.Lakeside Ave, 12310 E.Mirabeau Parkway,Ste 100 11707 E.Sprague Ave.,Suite 106
Coeur d'Alene,ID 83814 Spokane Valley,WA 99216 Spokane Valley,WA 99206
SIGNATURE: SIGNATURE• ` SIGNATURE:
i/s
MOILL
C
t/t
rrrr- MO/
qq qq — _
DATE: 9/1/2017 DATE: l 1 r DATE: V4 / *7
1509–SPOKANE VALLEY CITY HALL CHANGE ORDER-016–REV-1 –9/1/2017
Page 1 of 1
210 East Lakeside Avenue I Coeur d'Alene,Idaho 83814 I ph 208-667-9402 I fx 208-667-6103 I www.architectswest.corrt
Ail/Architects West Inc. SPOKANE VALLEY CITY HALL
Architecture • Landscape Archtiecture CHANGE ORDER-017
Issue Date: 9/26/2017
Expect more than great erchltectpre
PROJECT OWNER CONTRACTOR DISTRIBUTION X
Spokane Valley City Hall City of Spokane Valley Meridian Construction Doug Powell X
10210 E. Sprague 11707 E.Sprague Ave. 12310 E Mirabeau Parkway Mark D'Agostino Lx
Spokane Valley,WA 99206 Suite 106 Suite 100 Steve Roth I X
Spokane Valley, WA 99206 Spokane Valley,WA 99216 Jim Paras X
CONTRACT FOR: GENERAL CONSTRUCTION Todd Ottmar X
CONTRACT DATE:
5-20-2016
You are hereby directed to make the following changes in the contract:
I
REFERENCE DESCRIPTION AMOUNT
COP-079R1 (CCD 019)Column Relocation $5,772.47
COP-098 (CCD-038) Heat Trace Cabling $9,903.56 l
COP-114 (PR-036) Power Outlet Adjustments $1,635.62
COP-116
COP-118
• RFI 135—Finish top edge of window sill in lobby $1,786.28
• RFI-136—Curb ramp Truncated Domes, 7 locations(No Cost)
• RFI-137—Add one can light to chamber
(CCD 045) Remove and Replace Sprague Approach $5,765.99
COP 119 Added North Plater Tree $1,095.53 I
COP-123
I
COP-124 Power to Irrigation Controller $3,912.63 I
Change Upper Cabinets from 12"to 15" Depth $2,738.82
COP-128 (PR-037) Delete Concrete Stain ($1,623.00)
COP-129 I (PR-038)Second Floor Reception Divider $655.12 li
COP-139 Re-configure pre-cast cornice at grid K-5 $771.25 I
TOTAL $32,414.27
1 The Original Contract Sum was: $9,742,700.00
Net Change by Previously Authorized Change Orders: $199,371.36
The Contract Sum prior to this Change Order was: $9,942,071.36 I
The Contract Sum will be increased by this Change Order in the amount of: $32,414.27 I
The new Contract Sum including this Change Order will be: $9,974,485.63 Ii
The Contract time will be unchanged/Changed by: 0 days
The Date of Substantial Completion as of the date of this Change Order therefore is: 9/5/2017
ARCHITECT CONTRACTOR OWNER REPRESENTATIVE
Architects West, Inc. Meridian Construction City of Spokane Valley
210 E. Lakeside Ave. 12310 E. Mirabeau Parkway,Ste 100 11707 E.Sprague Ave.,Suite 106
Coeur d'Alene, ID 83814 Spokane Valley,WA 99216 Spokane Valley, WA 99206
SIGNATURE: SIGNATURE: , SIGNATURE:
!.
Adilwk._ j'—''
DATE: 9/26/2017 DATE: DATE:
1509—SPOKANE VALLEY CITY HALL CHANGE ORDER-017 —9/26/2017
Page 1 of 1
210 East Lakeside Avenue I Coeur d'Alene, Idaho 83814 I ph 208-667-9402 I fx 208-567-6103 I www.architectswest.com
DRAFT
ADVANCE AGENDA
as of October 5,2017; 8:30 a.m.
Please note this is a work in progress;items are tentative
To: Council& Staff
From: City Clerk,by direction of City Manager
Re: Draft Schedule for Upcoming Council Meetings
October 12, 2017:AWC Regional Meeting, Spokane
October 17, 2017, Study Session Format,6:00 p.m. 1due Tue,Oct 101
1.Felts Field Update—Airport Director Larry Krauter (15 minutes)
2. CDBG Grant—Chaz Bates (15 minutes)
3. Painted Hills— Cary Driskell,John Hohman (20 minutes)
4. Pines Grade Separation—John Hohman (15 minutes)
5.Barker Grade Separation—John Hohman (15 minutes)
6. Emergency Management RFQ—Cary Driskell,Chief Werner (20 minutes)
7. Official Newspaper of Spokane Valley— Chris Bainbridge,Cary Driskell (15 minutes)
8.Advance Agenda—Mayor Higgins (5 minutes)
[*estimated meeting: 120 minutes]
October 24,2017,Formal Meeting Format,6:00 p.m. Idue Tue,Oct 1711
1. PUBLIC HEARING: Proposed 2017 Budget Amendment—Chelsie Taylor (15 minutes)
2.First Reading Ordinance 17-013 Amending 2017 Budget—Chelsie Taylor (5 minutes)
3. PUBLIC HEARING: CDBG Grants—Chaz Bates (15 minutes)
4.Motion Consideration: CDBG Grant Projects—Chaz Bates (5 minutes)
5. Consent Agenda(claims,payroll,minutes) (5 minutes)
6. Second Reading Proposed Property Tax Ordinance 17-011—Chelsie Taylor (10 minutes)
7. Second Reading Ordinance 17-012 Amending Procurement Code—Erik Lamb (10 minutes)
8.First Reading Ordinance 17-014 Adopting 2018 Budget—Chelsie Taylor (15 minutes)
9.Motion Consideration: Allocation of Funds to Outside Agencies— Chelsie Taylor (20 minutes)
10.Admin Report: Police Dept Monthly Report—Mark Werner (10 minutes)
11.Admin Report: Advance Agenda—Mayor Higgins (5 minutes)
12. Info Only: Department Reports [*estimated meeting: 115 minutes]
October 31,2017, Study Session Format, 6:00 p.m. Idue Tue,Oct 241
ACTION ITEMS:
1.Motion Consideration: Legislative Agenda—Mark Calhoun (10 minutes)
NON-ACTION ITEMS
1. 8th&McDonald—John Hohman (20 minutes)
2.Advance Agenda (5 minutes)
[*estimated meeting: 35 minutes]
November 7, 2017, Study Session,6:00 p.m. Meeting cancelled due to election night
November 14,2017,Formal Meeting Format, 6:00 p.m. Idue Tue,Nov 71
1. PUBLIC HEARING: Final Hearing on 2018 Budget—Chelsie Taylor (20 minutes)
2. Consent Agenda(claims,payroll,minutes) (5 minutes)
3. Second Reading Ordinance 17-013 Amending 2017 Budget—Chelsie Taylor (15 minutes)
4. Second Reading Ordinance 17-014 Adopting 2018 Budget—Chelsie Taylor (20 minutes)
5.Admin Report: LTAC Recommendations to Council—Chelsie Taylor (20 minutes)
6.Advance Agenda—Mayor Higgins (5 minutes)
[*estimated meeting: 85 minutes]
Draft Advance Agenda 10/5/2017 2:08:49 PM Page 1 of 2
November 21, 2017, Study Session Format, 6:00 p.m. [due Tue,Nov 141
1.Admin Report: 2018 Fee Resolution— Chelsie Taylor (20 minutes)
2.Advance Agenda—Mayor Higgins (5 minutes)
[*estimated meeting: minutes]
November 28, 2017,Formal Meetin2 Format, 6:00 p.m. Meeting cancelled due to Thanksgiving Holiday
December 5,2017, Study Session,6:00 p.m. [due Tue,Nov 211
1.Advance Agenda—Mayor Higgins (5 minutes)
December 12,2017,Formal Meeting Format, 6:00 p.m. [due Tue, Dec 51
1. Consent Agenda(claims,payroll,minutes) (5 minutes)
2.Fee Resolution,2018—Chelsie Taylor (10 minutes)
3.Motion Consideration: Award of LTAC Funds—Chelsie Taylor (25 minutes)
4.Advance Agenda—Mayor Higgins (5 minutes)
[*estimated meeting: 45 minutes]
December 19, 2017, Study Session Format,6:00 p.m. [due Tue,Dec 121
1.Advance Agenda—Mayor Higgins (5 minutes)
December 26,2017,Formal Meetin2 Format, 6:00 p.m. Meeting cancelled due to Christmas Holiday
January 2,2018, Study Session,6:00 p.m. [due Tue,Dec 261
Administration of Oath of Office to Newly Elected Officials
1. Selection of Mayor and Deputy Mayor—Chris Bainbridge (15 minutes)
2.Advance Agenda—Mayor (5 minutes)
[*estimated meeting: minutes]
January 9,2018,Formal Meeting Format,6:00 p.m. [due Tue, Jan 21
1. Consent Agenda(claims,payroll,minutes) (5 minutes)
2.Appointments: Councilmembers to Committees—Mayor (10 minutes)
3.Appointments: Planning Commission—Mayor (10 minutes)
4.Appointments: Lodging Tax Advisory Committee—Mayor (10 minutes)
5.Advance Agenda—Mayor Higgins (5 minutes)
[*estimated meeting: 40 minutes]
*time for public or Council comments not included
OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS:
AWC City Action Days: Jan 24-25,2018 Olympia School Interns
Density Standards(19.70.050(g)) Second Amendment Sanctuary City
Disc Golf Park Shipping Containers
Donation Recognition Sign Ordinance
Farmers Market Small Cell Regulations
Marijuana Industry,Financial Impact Solid Waste Contract Approval
Nuisances(yard sales,properties,drug houses etc.) Transportation&Infrastructure
Outside Agency Funding Level (winter workshop) Undergrounding
Parental Rights [+staff research time] Urban Farming&Animal Keeping
Police Precinct(officers,cars,carpet,etc.) Utility Facilities in ROW
Protestor Conditions Water Banking
Resolution/Proclamation Supporting SV Schools
Retail Recruitment Follow-up
Draft Advance Agenda 10/5/2017 2:08:49 PM Page 2 of 2