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2017, 10-17 Study SessionAGENDA SPOKANE VALLEY CITY COUNCIL STUDY SESSION FORMAT Tuesday, October 17, 2017 CITY HALL COUNCIL CHAMBERS 10210 East Sprague Avenue, First Floor (Please Silence Your Cell Phones During the Meeting) 6:00 p.m. DISCUSSION LEADER SUBJECT/ACTIVITY GOAL CALL TO ORDER ROLL CALL ACTION ITEM: 1. Chelsie Taylor Meridian Construction Change Order Motion Consideration [public comment] NON -ACTION ITEMS: 2. Chaz Bates Community Development Block Grant Discussion/Information 3. Cary Driskell, John Hohman, Painted Hills Lori Barlow 4. Erik Lamb, Chief Werner Emergency Management Request for Qualifications 5. Mayor Higgins Advance Agenda 6. Mayor Higgins Council Check in 7. Mark Calhoun City Manager Comments ADJOURN Discussion/Information Discussion/Information Discussion/Information Discussion/Information Discussion/Information Study Session Agenda, October 17, 2017 Page 1 of 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 17, 2017 Check all that apply: ❑ consent ❑ old business ❑ information ❑ admin. report Department Director Approval: ® new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Change order to contract with Meridian Construction, Inc. GOVERNING LEGISLATION: SVMC 3.35.010(C) — Contract Authority PREVIOUS COUNCIL ACTION TAKEN: Council awarded the contract to Meridian Construction, Inc. for the construction of the new City Hall on May 3, 2016. Council heard an administrative report on this topic at the October 10, 2017 Council meeting. BACKGROUND: City Council awarded the contract to construct the new City Hall to Meridian Construction, Inc. on May 3, 2016, in the amount of $9,742,700, exclusive of sales tax. The contract amount included the base bid plus four of the alternate bid items and was well within the City's overall original budget for the project of $14.4 million. After the contract was awarded, the budget for the City Hall project was determined to be $14,148,281 as is detailed in the below table: City Hall Budget City Hall Const. Fund #313 Land Acquisition Architect Fees Construction Undergrounding Furniture Other Contingency $ 1,157,368 1,027,383 10,590,315 100,000 628,809 352,125 292,281 $ 14,148,281 The "Construction" line item in the above table represents the original Meridian contract of $9,742,700 plus sales taxes of $847,615. The "Other" line item in the above table includes items such as permit fees, special inspections, and building commissioning, among other things. The "Contingency" line item in the above table was calculated at 3% of the Meridian contract cost of $9,742,700. Since construction began, change orders 1 through 16 have been executed for the Meridian contract under the City Manager's contract authority as allowed pursuant to SVMC 3.35.010(C), and they are included as an attachment to this RCA for reference. The total change orders collectively to date amount to $199,371.46, or approximately 2% of the original contract price, bringing the total amended contract to $9,942,071.46. All of the change orders executed have been funded through the 3% contingency amount of $292,281 that was originally included in the budget, as is shown in the above table, and they do not represent an increase in the overall project budget. SVMC 3.35.010(C) authorizes the City Manager to execute changes orders up to an aggregate amount of 15% of the original contract amount or $200,000, whichever is less. Change order #17 is currently under consideration in the amount of $32,414.27. This change order will bring the total aggregate change order amount to $231,785.73 which is greater than the amount authorized under the City Manager's contract authority and thus requires City Council approval. The total Meridian contract amount would increase to $9,974,485.63, exclusive of sales tax. The aggregate change order amount is still within the 3% Contingency of $292,281 that was established at the beginning of the project, and the project is still within the budgeted amount of $14,128,281. Change order #17 is included as an attachment to this RCA. OPTIONS: Authorize the City Manager to execute Change Order #17 and approve the resulting total contract amount including change orders 1 through 17, or take other appropriate action. RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager to execute Change Order #17 to the Meridian Construction Inc. construction contract for the new City Hall, in the amount of $32,414.27, and approve the resulting total contract amount of $9,974,485.63. BUDGET/FINANCIAL IMPACTS: The total project budget is $14,148,281, which is funded through a combination of approximately $6.3 million in City cash that was set aside for this purpose and approximately $7.9 million in bond proceeds ($7.275 million in principal and $671,000 in bond premiums). The project is being accounted for in the City Hall Construction Fund #313. STAFF CONTACT: Chelsie Taylor, Finance Director, and Doug Powell, Building Official ATTACHMENTS: • Executed Change Orders 1 through 16 • Proposed Change Order 17 Architects Vest Inc. Architecture • landscape Architecture if. V-0°r1.o f✓ SPOKANE VALLY CITY HALL CHANGE ORDER -001 Issue Date: 9/8/2016 'ka1VoI r�t�ra•Mtirur,•{c�lr,:�t{iitS�{ �rr.� PROJECT OWNER CONTRACTOR DISTRIBUTION X Spokane Valley City Hall 10210 E. Sprague Spokane Valley, WA 99206 City of Spokane Valley 11707 E. Sprague Ave. Suite 106 Spokane Valley, WA 99206 Meridian Construction 12310 E Mirabeau Parkway Suite 100 Spokane Valley, WA 99216 Steve Worley X Mark D'Agostino X Steve Roth X Jim Paras X CONTRACT FOR: GENERAL CONSTRUCTION CONTRACT DATE: 5-20-2016 You are hereby directed to make the following changes in the contract: REFERENCE DESCRIPTION AMOUNT COP -001 Hazardous Debris Testing and Removal $13,909.00 COP -003 Electrical Utility Changes $9,436.00 TOTAL $23,345.00 The Original Contract Sum was: $9,742,700.00 Net Change by Previously authorized Change Orders: $0.00 The Contract Sum prior to this Change Order was: $9,742,700.00 The Contract Sum will be increased by this Change Order in the amount of: $23,345.00 The new Contract Sum including this Change Order will be: $9,766,045.00 The Contract time will be unchanged/Changed by: 0 days The Date of Substantial Completion as of the date of this Change Order therefore is: 7/25/2017 ARCHITECT CONTRACTOR OWNER REPRESENTATIVE Architects West, Inc. 210 E. Lakeside Ave. Coeur d'Alene, ID 83814 Meridian Construction 12310 E. Mirabeau Parkway, Ste 100 Spokane Valley, WA 99216 City of Spokane Valley 11707 E. Sprague Ave., Suite 106 Spokane Valley, WA 99206 SIGNATURE: ---" / —181: SIGNATURE: II l 4101f 6141. SIGNATURE: A', ,/t(t)4' DATE: 9/8/2016 DATE: ^ f et' i cA DATE: � /�// 1509 — SPOKANE VALLEY CITY HALL CHANGE ORDER -001 —9/8/2016 Page 1 of 1 210 East Lakeside Avenue 1 Coeur d'Alene, Idaho 83814 l ph 208-667-9402 1 fx 208-667-6103 1 www.architectswest.com Architects west Inc. Architecture • Landscape Architecture Ito-091,02— SPOKANE to-09I.o2— SPOKANE VALLY CITY HALL CHANGE ORDER -002 Issue Date: 10/31/2016 Expect more than great architecture PROJECT OWNER CONTRACTOR DISTRIBUTION X Spokane Valley City Hall 10210 E. Sprague Spokane Valley, WA 99206 City of Spokane Valley 11707 E. Sprague Ave. Suite 106 Spokane Valley, WA 99206 Meridian Construction 12310 E Mirabeau Parkway Suite 100 Spokane Valley, WA 99216 Steve Worley X Mark D'Agostino X Steve Roth X Jim Paras X CONTRACT FOR: GENERAL CONSTRUCTION DATE: r 1` (( !/// DATE: /� /�� ///41/4 CONTRACT DATE: 5-20-2016 You are hereby directed to make the following changes in the contract: REFERENCE DESCRIPTION AMOUNT COP -005 RFI -032 RFI -041 Additional Electrical Per RFIs #32 and #41 $1,035.00 COP -008 CCD -004 Top of Basement Wall Insulation $1,003.00 COP -006R ASI -006 Roofing Design Adjustments ($9,130.00) COP -14 RFI -046 Decking Support at Gridline 4 $1757.00 COP -021 Submittal #0111 Damproofing Materials ($2,523.00) TOTAL ($7,858.00) The Original Contract Sum was: $9,742,700.00 Net Change by Previously authorized Change Orders: $23,345.00 The Contract Sum prior to this Change Order was: $9,766,045.00 The Contract Sum will be increased by this Change Order in the amount of: ($7,858.00) The new Contract Sum including this Change Order will be: $9,758,187.00 The Contract time will be unchanged/Changed by: 0 days The Date of Substantial Completion as of the date of this Change Order therefore is: 7/25/2017 ARCHITECT CONTRACTOR OWNER REPRESENTATIVE Architects West, Inc. 210 E. Lakeside Ave. Coeur d'Alene, ID 83814 Meridian Construction 12310 E. Mirabeau Parkway, Ste 100 Spokane Valley, WA 99216 City of Spokane Valley 11707 E. Sprague Ave., Suite 106 Spokane Valley, WA 99206 SIGNATURE: / 41111110--- - SIGNATURE: t 1 k-61) . SIGNATURE: 49.4A-4" DATE: 10/31/2016 DATE: r 1` (( !/// DATE: /� /�� ///41/4 1509 — SPOKANE VALLEY CITY HALL CHANGE ORDER -002 —10/31/2016 Page 1 of 1 210 East Lakeside Avenue I Coeur d'Alene, Idaho 83814 1 ph 208-667-9402 1 fx 208-667-6103 1 www.architectswest.com Architects West Inc. Architecture • Lanescspe Archfecture C a[ SPOKANE VALLY CITY HALL CHANGE ORDER -003 Issue Date: 11/11/2016 •I�ru>Irv�![u 40t0 •l(s'+1r1ARili(Ka rAA� PROJECT OWNER CONTRACTOR DISTRIBUTION X Spokane Valley City Hall 10210 E. Sprague Spokane Valley, WA 99206 City of Spokane Valley 11707 E. Sprague Ave. Suite 106 Spokane Valley, WA 99206 Meridian Construction 12310 E Mirabeau Parkway Suite 100 Spokane Valley, WA 99216 Steve Worley X Mark D'Agostino X Steve Roth X Jim Paras X CONTRACT FOR: GENERAL CONSTRUCTION CONTRACT DATE: 5-20-2016 You are hereby directed to make the following changes in the contract: REFERENCE DESCRIPTION AMOUNT COP -002R3 CCD -002 Delete Under -slab Plumbing and Thin slab in south wing ($8,498.62) COP -004R3 ASI -002 CCD -003 Under -slab Plumbing in North Wing $13,093.21 COP -012 RFI -004 Structural Connections and Elevations $1,714.00 COP -018 Submittal 0046 Additional Steel from Submittal Review $1,340.00 COP -025 ASI_012 Elevator Head Height adjustment $3,149.61 COP -028 RFI -060 Waste Piping Not Shown $715.39 COP -030.2 PR -004 Native Cornerstone $1,878.36 TOTAL $13,391.95 The Original Contract Sum was: $9,742,700.00 Net Change by Previously authorized Change Orders: $15,487.00 The Contract Sum prior to this Change Order was: $9,758,187.00 The Contract Sum will be increased by this Change Order in the amount of: $13,391.95 The new Contract Sum including this Change Order will be: $9,771,578.95 The Contract time will be unchanged/Changed by: 0 days The Date of Substantial Completion as of the date of this Change Order therefore is: 7/25/2017 ARCHITECT CONTRACTOR OWNER REPRESENTATIVE Architects West, Inc. 210 E. Lakeside Ave. Coeur d'Alene, ID 83814 Meridian Construction 12310 E. Mirabeau Parkway, Ste 100 Spokane Valley, WA 99216 City of Spokane Valley 11707 E. Sprague Ave., Suite 106 Spokane Valley, WA 99206 SIGNATURE: SIGNATURE: SIGNATURE: DATE: 10/31/2016 DATE: (11z9116, 1] 911Ll' DATE: 1 / /zei /' C_ - -- 1509 — SPOKANE VALLEY CITY HALL CHANGE ORDER -003 —11/11/2016 Page 1 of 1 210 East Lakeside Avenue 1 Coeur d'Alene, Idaho 83814 1 ph 208-667-9402 1 fx 208-667-6103 1 www.architectswest.corn Ilp-oc(.oL1 Architects West Inc. Architecture • landscape Architecture SPOKANE VALLY CITY HALL CHANGE ORDER -004 Issue Date: 12/16/2016 t°xpe ct iiimo than great archite. tire PROJECT OWNER CONTRACTOR DISTRIBUTION X Spokane Valley City Hall 10210 E. Sprague Spokane Valley, WA 99206 City of Spokane Valley 11707 E. Sprague Ave. Suite 106 Spokane Valley, WA 99206 Meridian Construction 12310 E Mirabeau Parkway Suite 100 Spokane Valley, WA 99216 Steve Worley X Mark D'Agostino X Steve Roth X Jim Paras X CONTRACT FOR: GENERAL CONSTRUCTION DATE: 1 z t4D f(c.., DATE: //2-40//(!' CONTRACT DATE: 5-20-2016 You are hereby directed to make the following changes In the contract: REFERENCE DESCRIPTION AMOUNT COP -015 RFI -054 Support for Decking at Elevator Entrance $658.00 COP -017 Structural Steel Shop Drawings, Zones 2-5 $4,859.00 COP -027 Mock -Up Wall Changes $127.80 COP -029R RFI -065 Curved Window Head Framing $885.18 COP -032 RFI -070 Added clips per RFI -070 $428.35 COP -035 CCD -004 Bottom Track Anchors $599.25 COP -039, ASI_022 1-1/4" conduit to N310 Per on-site meeting $498.46 TOTAL $8,056.04 The Original Contract Sum was: $9,742,700.00 Net Change by Previously authorized Change Orders: $28,878.95 The Contract Sum prior to this Change Order was: $9,771,578.95 The Contract Sum will be increased by this Change Order in the amount of: $8,056.04 The new Contract Sum including this Change Order will be: $9,779,634.99 The Contract time will be unchanged/Changed by: 0 days The Date of Substantial Completion as of the date of this Change Order therefore is: 7/25/2017 ARCHITECT CONTRACTOR OWNER REPRESENTATIVE Architects West, Inc. 210 E. Lakeside Ave. Coeur d'Alene, ID 83814 Meridian Construction 12310 E. Mirabeau Parkway, Ste 100 Spokane Valley, WA 99216 City of Spokane Valley 11707 E. Sprague Ave., Suite 106 Spokane Valley, WA 99206 SIGNATURE: .- r -iresi...,,, SIGNATURE: r SIGNATURE: .4,-,'Y'Ad .\( \ RI 4 DATE: 12/16/2016 DATE: 1 z t4D f(c.., DATE: //2-40//(!' r 1509 —SPOKANE VALLEY CITY HALL CHANGE ORDER -004 -12/16/2016 Page 1 of 1 210 East Lakeside Avenue 1 Coeur d'Alene, Idaho 83814 1 ph 208-667-9402 I fx 208-667-6103 I www.architectswest.com Architects West Inc. Architecture • Landscape Architecture IlP-v91, 06 SPOKANE VALLY CITY HALL CHANGE ORDER -005 Issue Date: 12/22/2016 "Exnett more than great architecture PROJECT OWNER CONTRACTOR DISTRIBUTION X Spokane Valley City Hall 10210 E. Sprague Spokane Valley, WA 99206 City of Spokane Valley 11707 E. Sprague Ave. Suite 106 Spokane Valley, WA 99206 Meridian Construction 12310 E Mirabeau Parkway Suite 100 Spokane Valley, WA 99216 Steve Worley X Mark D'Agostino X Steve Roth X Jim Paras X CONTRACT FOR: GENERAL CONSTRUCTION CONTRACT DATE: 5-20-2016 You are hereby directed to make the following changes in the contract: REFERENCE DESCRIPTION AMOUNT COP -031 Additional Insulation Board inside Ventilation Wells $399.14 COP -034 PR -005 ASI -019 Attic Cat -Walk $11,782.66 COP -038 CCD -007 Roofing Substitution Request ($1,378.53) TOTAL $10,803.27 The Original Contract Sum was: $9,742,700.00 Net Change by Previously authorized Change Orders: $36,934.99 The Contract Sum prior to this Change Order was: $9,779,634.99 The Contract Sum will be increased by this Change Order in the amount of: $10,803.27 The new Contract Sum including this Change Order will be: $9,790,438.26 The Contract time will be unchanged/Changed by: 0 days The Date of Substantial Completion as of the date of this Change Order therefore is: 7/25/2017 ARCHITECT CONTRACTOR OWNER REPRESENTATIVE Architects West, Inc. 210 E. Lakeside Ave. Coeur d'Alene, ID 83814 Meridian Construction 12310 E. Mirabeau Parkway, Ste 100 Spokane Valley, WA 99216 City of Spokane Valley 11707 E. Sprague Ave., Suite 106 Spokane Valley, WA 99206 SIGNATURE: SIGNAT Re I SIGNATURE: ‘0,..e., /„.„frtAe7 1111100•"" DATE: 12/22/2016 DATE: r 1Z,(Z `� DATE: /2/Z 7 h 6 1509 — SPOKANE VALLEY CITY HALL CHANGE ORDER -005 —12/22/2016 Page 1 of 1 210 East Lakeside Avenue 1 Coeur d'Alene, Idaho 83814 1 ph 208.667-9402 1 fx 208-667-6103 1 www.architectswest.com Architects West ►tet. .Arcbirectuce • tendicape Aithctecturi itp—�cli. 049 1 SPOKANE VALLY CITY HALL GRANGE ORDER -006 issue Date; *124/2017 I : OtctrrtOretfrnrrg 0.31arch .trctalG PROJECt OWNER CONTRACTOR DISTRIBUTION Meridian Construction 12310 E. Mirabeau Parkway, Ste 100 Spokane Valley, WA 99216 Spokane Valley City hail 10210 E. Sprague Spokane Valley, WA 99206 a ' City of Spokane Valley ; 11707 E. Sprague Ave. Suite 106 Spokane Wiley, WA 99206. Meridian Construction 1231.0E Mirabeau Parkway ,.Suite 100 Spokane Valley, WA Mit Steve Worley _ _ _ Mark D'Agostinti X. , Steve Roth X gm'paras K CONTRACT FOR:_ GENERAL CONSTRtICTICI{V CONTRACTIDATE: ' 5-20.2016 'YOU are hereby directed to rnake the following changes in the contract: REFERENCE DESCRIPTION AMOUNT COP23R2 ASI -10 Adjust Position of Sink In S203 Coffee Bar $1,796.51 ' - COP'041 CCD -009 RFI -082 HVAC Zoning Kit Power $1988.37 _ COP -043 Electrical Panel Clearance et Door 5115 $793.16 ' COP -046 PR -013 Minimum Plumbing for Future easement TI $3,166.54 COP -049 PR -014 Added Soffit in Room N301 $1,386:14 d ' TOTAL _ _$9,03012 ,4 The Original Contract Sum was: $9,742,700.00 Net Change by Previously authdrized Change Orders:. $47,738.26 The Contract Sum prior to this Change OrderWas: $9,790,438.26 The Contract Sum Will be increased by this Change Order In the amount'of: $9,030.72• The new Contract Sum Including this Change Order will be: $9,799,468.98 The Contract time will be unchanged/Changed by: _ 0 days The Date of Substantial Completion as of the date of this Change Order therefore is: 7/25/2017 ARCHITECT CONTRACTOR . OWNER REPRESENTATIVE ArchitectsWest, Inc. 210 E. Lakeside Ave. Coeur d'Alene, ID 83814 Meridian Construction 12310 E. Mirabeau Parkway, Ste 100 Spokane Valley, WA 99216 City of Spokane Valley 11707 E. Sprague Ave., Suite 106 Spokane Valley, WA 99206 SIGNATURE: SIGNATURE: SIG ATURE: l�W 9 15f19 —SPOKANE VALLEY CITY NAIL CHANGE ORDER006 —1/24/2017 Page 1e2 220 East Lakeside AO nue 1 Coeur d'Alene, Idaho 83814 1 pb 208-6679402 1 Ix 20-667:6103 Ar ckitects West Inc. Architecture • Landscape Architecture SPOKANE VALLY CITY HALL CHANGE ORDER -007 Issue Date: 2/3/2017 PROJECT OWNER CONTRACTOR DISTRIBUTION X Spokane Valley City Hall 10210 E. Sprague Spokane Valley, WA 99206 City of Spokane Valley 11707 E. Sprague Ave. Suite 106 Spokane Valley, WA 99206 Meridian Construction 12310 E Mirabeau Parkway Suite 100 Spokane Valley, WA 99216 Doug Powell X Mark D'Agostino X Steve Roth • X Jim Paras X CONTRACT FOR: GENERAL CONSTRUCTION CONTRACT DATE: 5-20-2016 You are hereby directed to make the following changes in the contract: REFERENCE DESCRIPTION AMOUNT COP -009R ASI -003 Chase Modifications ($2,060.64) COP -013R2 RFI -043 ASI -013 3-1/2" Wall with Electrical Panels $2,590.90 COP -020 ASI -009 PR -003 Refrigeration Piping Routing Revision ($7,367.00) COP -036 RFI -074 Masonry Brick Coursing (Cutting Top Track) $4,131.20 COP -047 PR -011 RFI -091 Shear Wall Furring $1,085.66 COP -053 Vent Route for Basement Sump Pump $4,476.40 COP -057 Water Carrier Change $431.05 TOTAL $3,287.57 The Original Contract Sum was: $9,742,700.00 Net Change by Previously Authorized Change Orders: $56,768.98 The Contract Sum prior to this Change Order was: $9,799,468.98 The Contract Sum will be increased by this Change Order in the amount of: $3,287.57 The new Contract Sum including this Change Order will be: $9,802,756.55 The Contract time will be unchanged/Changed by: 0 days The Date of Substantial Completion as of the date of this Change Order therefore is: 7/25/2017 ARCHITECT CONTRACTOR OWNER REPRESENTATIVE Architects West, Inc. 210 E. Lakeside Ave. Coeur d'Alene, ID 83814 Meridian Construction 12310 E. Mirabeau Parkway, Ste 100 Spokane Valley, WA 99216 City of Spokane Valley 11707 E. Sprague Ave., Suite 106 Spokane Valley, WA 99206 SIGNATURE: SIGNATURE: DATE: / (6111,q.... SIGN TURE: n.� / f - A 7 DATE: 2/2/2017 DATE:/ 1509 — SPOKANE VALLEY CITY HALL CHANGE ORDER -007 — 2/3/2017 Page l of 1 210 East Lakeside Avenue 1 Coeur d'Alene, Idaho 83814 1 ph 208-667-9402 I fx 208-667-6103 1 VIZtateakattWARa Architects West I: . A,chilccmrc • Landscape Arch4ocIura SPOKANE VALLY CITY HALL CHANGE ORDER -008 Issue Date: 2/17/2017 PROJECT OWNER CONTRACTOR DISTRIBUTION X Spokane Valley City Hall 10210 E. Sprague Spokane Valley, WA 99206 City of Spokane Valley 11707 E. Sprague Ave. Suite 106 Spokane Valley, WA 99206 Meridian Construction 12310 E Mirabeau Parkway Suite 100 Spokane Valley, WA 99216 Doug Powell X Mark D'Agostino X Steve Roth X Jim Paras X CONTRACT FOR: GENERAL CONSTRUCTION Todd Ottmar X CONTRACT DATE: 5-20-2016 You are hereby directed to make the following changes in the contract: REFERENCE DESCRIPTION AMOUNT COP -022 CCD -005 PR -001 Water Vault Relocation $16,422.00 CPO -058 PR -005 ASI -019 Catwalk Light Switch Change $938.86 TOTAL $17,360.86 The Original Contract Sum was: $9,742,700.00 Net Change by Previously Authorized Change Orders: $60,056.55 The Contract Sum prior to this Change Order was: 59,802,756.55 The Contract Sum will be increased by this Change Order in the amount of: $17,360.86 The new Contract Sum including this Change Order will be: 59,820,117.41 The Contract time will be unchanged/Changed by: 0 days The Date of Substantial Completion as of the date of this Change Order therefore is: 7/25/2017 ARCHITECT CONTRACTOR OWNER REPRESENTATIVE Architects West, Inc. 210 E. Lakeside Ave. Coeur d'Alene, ID 83814 Meridian Construction 12310 E. Mirabeau Parkway, Ste 100 Spokane Valley, WA 99216 City of Spokane Valley 11707 E. Sprague Ave., Suite 106 Spokane Valley, WA 99206 SIGNATURE: / .--„_. SIGNATURE: A( SIGNATURE: 1116tC,61544 DATE:2/17/2017 DATE: 16( (14 DATE: / z2/ [ 1509 — SPOKANE VALLEY CITY HALL CHANGE ORDER -008 — 2/17/2017 Page 1 of 1 210 East Lakeside Avenue I Coeur d'Alene, Idaho 83814 1 ph 208-667-9402 1 fx 208-667-6103 I www.architectswest.com Architects West Inc. Architecture • Landscape Architecture SPOKANE VALLY CITY HALL CHANGE ORDER -009 Issue Date: 2/24/2017 afmore;th ri8tral et tire PROJECT OWNER CONTRACTOR DISTRIBUTION X Spokane Valley City Hall 10210 E. Sprague Spokane Valley, WA 99206 City of Spokane Valley 11707 E. Sprague Ave. Suite 106 Spokane Valley, WA 99206 Meridian Construction 12310 E Mirabeau Parkway Suite 100 Spokane Valley, WA 99216 Doug Powell X Mark D'Agostino X Steve Roth X Jim Paras X CONTRACT FOR: GENERAL CONSTRUCTION Todd Ottmar X CONTRACT DATE: 5-20-2016 You are hereby directed to make the following changes in the contract: REFERENCE DESCRIPTION AMOUNT COP -033 ASI -018 Truss Blocking $11,203.11 COP -040 CCD -008 RFI -079 Metering Changes $22,538.12 COP -048 PR -012, PR -012 RFI -084 Steel Angle Framing Support $472.51 COP -051 CCD -011 West Entry Cantilevered Roof Support $2,738.10 COP -056R1 PR -009 Room N105 Rack Circuits $881.89 COP -060 RFI -109 Under -cabinet Lighting $384.57 COP -062 ASI -004, ASI -007 Conduit Re -Route at Basement Storage $2,284.16 TOTAL $40,502.46 The Original Contract Sum was: $9,742,700.00 Net Change by Previously Authorized Change Orders: $77,417.41 The Contract Sum prior to this Change Order was: $9,820,117.41 The Contract Sum will be increased by this Change Order in the amount of: $40,502.46 The new Contract Sum including this Change Order will be: $9,860,619.87 The Contract time will be unchanged/Changed by: 0 days The Date of Substantial Completion as of the date of this Change Order therefore is: 7/25/2017 ARCHITECT CONTRACTOR OWNER REPRESENTATIVE Architects West, Inc. 210 E. Lakeside Ave. Coeur d'Alene, ID 83814 Meridian Construction 12310 E. Mirabeau Parkway, Ste 100 Spokane Valley, WA 99216 City of Spokane Valley 11707 E. Sprague Ave., Suite 106 Spokane Valley, WA 99206 SIGNATURE: SIGNATURE: SIGNATURE: ""vim Utt'6‘(/tk^ A 411.010" DATE: 2/24/2017 DATE: /� I DATE: V, l 1509 — SPOKANE VALLEY CITY HALL CHANGE ORDER -009 — 2/24/2017 Page 1 of 1 210 East Lakeside Avenue I Coeur d'Alene, Idaho 83814 1 ph 208-667-9402 1 fx 208-667-6103 1 www.architectswest.com Architects West Inc. Architecture • Landscape Architecture IIn—O`x.1.ID SPOKANE VALLY CITY HALL CHANGE ORDER -010 Issue Date: 3/22/2017 Expect moire than great architecture PROJECT OWNER CONTRACTOR DISTRIBUTION X Spokane Valley City Hall 10210 E. Sprague Spokane Valley, WA 99206 City of Spokane Valley 11707 E. Sprague Ave. Suite 106 Spokane Valley, WA 99206 Meridian Construction 12310 E Mirabeau Parkway Suite 100 Spokane Valley, WA 99216 Doug Powell X Mark D'Agostino X Steve Roth X Jim Paras X CONTRACT FOR: GENERAL CONSTRUCTION Todd Ottmar X CONTRACT DATE: 5-20-2016 You are hereby directed to make the following changes in the contract: , REFERENCE DESCRIPTION AMOUNT COP -055 PR -015 RFI -100 Added Soffit in Room N204 & Cable Tray Re -Route $3,090.46 COP -061 CCD -014 SK -27 North Stair Veneer Support $2,789.02 COP -064 SK -28 PR -018 Finishes at Stair #2 Columns $787.68 COP -072 Sub #051 RFI -043 Door Hardware Changes $3,173.72 TOTAL $9,840.88 The Original Contract Sum was: $9,742,700.00 Net Change by PrevioUslyAuthorized Change Orders: $117,919.87 The Contract Sum prior to this Change Order was: $9,860,619.87 The Contract Sum will be increased by this Change Order in the amount of: $9,840.88 The new Contract Sum including this Change Order will be: $9,870,460.75 The Contract time will be unchanged/Changed by: 0 days The Date of Substantial Completion as of the date of this Change Order therefore is: 7/25/2017 ARCHITECT CONTRACTOR OWNER REPRESENTATIVE Architects West, Inc. 210 E. Lakeside Ave. Coeur d'Alene, ID 83814 Meridian Construction 12310 E. Mirabeau Parkway, Ste 100 Spokane Valley, WA 99216 City of Spokane Valley 11707 E. Sprague Ave., Suite 106 Spokane Valley, WA 99206 SIGNATURE: . f SIGNATOR : W SIdA 'JI('I\ 11111111/' - DATE: 3/22/2017 DATE:v�_ _ t / 7/�r/J,�/ DATE: , / / ( iL 1509 —SPOKANE VALLEY CITY HALL CHANGE ORDER -010 — 3/22/2017 Page 11:41 210 East Lakeside Avenue 1 Coeur d'Alene, Idaho 83814 1 ph 208-667-9402 1 fx 208-667-6103 1 www.architectswest.com Architects West Inc. Architecture • Landscape Architecture 09 t SPOKANE VALLEY CITY HALL CHANGE ORDER -011 Issue Date: 4/7/2017 LI Expect ►rrore than great architecture PROJECT OWNER CONTRACTOR DISTRIBUTION 4 Spokane Valley City Hall 10210 E. Sprague Spokane Valley, WA 99206 City of Spokane Valley 11707 E. Sprague Ave. Suite 106 Spokane Valley, WA 99206 Meridian Construction 12310 E Mirabeau Parkway Suite 100 Spokane Valley, WA 99216 Doug Powell X Mark D'Agostino X Steve Roth X Jim Paras X CONTRACT FOR: GENERAL CONSTRUCTION Todd Ottmar X CONTRACT DATE: 5-20-2016 /1 You are hereby directed to make the following changes in the contract: REFERENCE DESCRIPTION AMOUNT COP -050 RFI -090 CCD -010 Furring Around Windows $5,364.76 COP -052 CCD -012 Furring at Columns $3,616.31 COP -063 PR -017 Christmas Tree $1,095.52 COP -066 Lobby Expansion Joint $3,318.28 COP -069 PR -019 Low Slope Roof Adjustments ($752.49) COP -070 Water Vault Relocation — Electrical Fire Alarm Connections $1,264.00 TOTAL $13,906.38 The Original Contract Sum was: $9,742,700.00 Net Change by Previously Authorized Change Orders: $127,760.75 The Contract Sum prior to this Change Order was: $9,870,460.75 The Contract Sum will be increased by this Change Order in the amount of: $13,906.38 The new Contract Sum including this Change Order will be: $9,884,367.13 The Contract time will be unchanged/Changed by: 0 days The Date of Substantial Completion as of the date of this Change Order therefore is: 7/25/2017 ARCHITECT CONTRACTOR OWNER REPRESENTATIVE Architects West, Inc. Meridian Construction City of Spokane Valley 210 E. Lakeside Ave. 12.310 E. Mirabeau Parkway, Ste 100 11707 E. Sprague Ave., Suite 106 Coeur d'Alene, ID 83814 Spokane Valley, WA 99216 Spokane Valley, WA 99206 SIGNATURE: SIGNATURE: SIGNATURE: 1 /1 --- ._/414‘72 DATE: 4/7/2017 /2017 DATE: I (14 / 17. DATE: (—/ —iQ—i7 1509 —SPOKANE VALLEY CITY HALL CHANGE ORDER -011 —4/7/2017 Page 1 of 1 210 East Lakeside Avenue I Coeur d'Alene, Idaho 83814 I ph 208-667-9402 1 fx 208-667-6103 1 www.architectswest.com Arckitects west Inc. Architecture • Landscape Architecture SPOKANE VALLEY CITY HALL CHANGE ORDER -012 Issue Date: 5/8/2017 E..peYt intChars r'rcrj( rarc:llitcc:ture PROJECT OWNER CONTRACTOR DISTRIBUTION X Spokane Valley City Hall 10210 E. Sprague Spokane Valley, WA 99206 City of Spokane Valley 11707 E. Sprague Ave. Suite 106 Spokane Valley, WA 99206 Meridian Construction 12310 E Mirabeau Parkway Suite 100 Spokane Valley, WA 99216 Doug Powell X Mark D'Agostino X Steve Roth X Jim Paras X CONTRACT FOR: GENERAL CONSTRUCTION Todd Ottmar X CONTRACT DATE: 5-20-2016 You are hereby directed to make the following changes In the contract REFERENCE DESCRIPTION AMOUNT COP -068 CCD -018 Ductwork in Mayor's Office S303 $3,549.64 COP -074 PR -021 Added Office 205a $5,863.40 COP -078 S207 TV Box Relocation $880.80 COP -080 PR -024 Delete Level 5 Finish ($1682.84) COP -083 CCD -023 Storefront Sill Reinforcement $1317.74 COP -084 PR -026 Delete Generator Pad ($1,460.69) COP -085 PR -027 Floor Box Relocation N210 $1,492.66 COP -093 RFI -114 Added Branch Breaker $695.65 COP -097 PR -028 Fiber Line Change $576.25 COP -101 CCD -032 Stair 2 Sill Height Adjustment $758.74 TOTAL $11,991.35 The Original Contract Sum was: $9,742,700.00 Net Change by Previously Authorized Change Orders: $141,667.13 The Contract Sum prior to this Change Order was: $9,884,367.13 The Contract Sum will be increased by this Change Order in the amount of: $11,991.35 The new Contract Surti including this Change Order will be: $9,896,358.48 The Contract time will be unchanged/Changed by: 0 days The Date of SubstantialCompletion as of the date of this Change Order therefore is: 7/25/2017 ARCHITECT CONTRACTOR OWNER REPRESENTATIVE Architects West, Inc. 210 E. Lakeside Ave. Coeur d'Alene, ID 83814 Meridian Construction 12310 E. Mirabeau Parkway, Ste 100 Spokane Valley, WA 99216 City of Spokane Valley 11707 E. Sprague Ave., Suite 106 Spokane Valley, WA 99206 SIGNATURE: SIGNATURE: ' SIGNATURE: 1/14PIL eAtit, r DATE: 5/8/6017 DATE: ^ iK(1 DATE:51Z5/( 1509 — SPOKANE VALLEY CITY HALL CHANGE ORDER -012 —5/8/2017 Page l of 2 210 East Lakeside Avenue 1 Coeur d'Alene, Idaho 83814 1 ph 208-667-9402 1 fx 208-667-6103 1 www.architectswest.corrt. Architects West Inc. Architecture • Landscape Architecture fte 09 I SPOKANE VALLEY CITY HALL CHANGE ORDER -013 Issue Date: 5/26/2017 t. rte;, t rri,itt tune PROJECT OWNER CONTRACTOR DISTRIBUTION X Spokane Valley City Hall 10210 E. Sprague Spokane Valley, WA 99206 City of Spokane Valley 11707 E. Sprague Ave. Suite 106 Spokane Valley, WA 99206 Meridian Construction 12310 E Mirabeau Parkway Suite 100 Spokane Valley, WA 99216 Doug Powell X Mark D'Agostino X Steve Roth X Jim Paras X CONTRACT FOR: GENERAL CONSTRUCTION Todd Ottmar X CONTRACT DATE: 5-20-2016 You are hereby directed to make the following changes in the contract: REFERENCE DESCRIPTION AMOUNT COP -088R1 PR -029 R2 Site Sculptures $23,526.16 COP -092 Fir Tree Removal $1,732.03 COP -094 RFI -122 Added Gate Scope $1,951.12 TOTAL $27,209.31 The Original Contract Sum was: $9,742,700.00 Net Change by Previously Authorized Che Orders: $153,658.48 The Contract Sum prior to this Change Order was: $9,896,358.48 The Contract Sum will be increased by this Change Order in the amount of: $27,209.31 The new Contract Sum including this Change Order will be: $9,923,567.79 The Contract time will be unchanged/Changed by: 0 days The Date of Substantial Completion as of the date of this Change Order therefore is: 8/31/2017 ARCHITECT CONTRACTOR OWNER REPRESENTATIVE Architects West, Inc. 210 E. Lakeside Ave. Coeur d'Alene, ID 83814 Meridian Construction 12310 E. Mirabeau Parkway, Ste 100 Spokane Valley, WA 99216 City of Spokane Valley 11707 E. Sprague Ave., Suite 106 Spokane Valley, WA 99206 SIGNATURE: • SIGNATURE: O` SIGNATURE: 1\161ke(Stitkft r� 11111r DATE: 5/26/2017 DATE: �2.9 9- DATE:b /c2. Is-' 1509 - SPOKANE VALLEY CITY HALL CHANGE ORDER -013 - 5/26/2017 Page 1 of 1 210 East Lakeside Avenue 1 Coeur d'Alene, Idaho 83814 1 ph 208-667-9402 1 fx 208-667-6103 1 www.archltectswest.com I'chitect8 West int. XPchltoctura •' landscape Aictacturf ilo-ogo.14 SPQKANE VALLEY CITY HALL CHANGE ORDER -014 Issue Date: 6/16/2017 ,, t more than <,r^<<a, Irchittcture PROJECT OWNER' CONTRACTOR DISTRIBUTION X Spokane Valley City Hall 10210 E. Sprague -Spokane Valley, WA -99206 City" cif Spokaheyalley 11707 E. SpragueAve; Stiite 105 SpQkan°Vatlll'y,WA 99206 Meridian CbriStructlon 12310 E WIirabeau'Parkway Suite t00 Spokane Valley, WA:99216 Doug Powell X Matk D"Agostno X Steve Roth X Jim Paras X CONTRACT FOR:, GENERAL CONSTRUCTION Todd Ottmar X CONTRACT DATE: 5-20-2015 DATE: 6/16/2017 You arehereb9 directed.to nh'akethe fallowing Changes` in the contract: REFERENCE DESCRIPTION AMOUNT COP -081 CCD -021 N310 TV Wall Boxarrd 5213 Thermostat Relodation $755.08 COP -082 CCD -D24 Added Condensing Unit Pad $2004.81 COP -090 CCD -026 Added N117Soffit $1,372.69 COP -091 CCD -029 GD and HWD PoWer Relocation $1,595.83 COP -102 CCD -03'6 Added Power Outlets at'Ext. HVAC Units $2,400.30 COP -10481 "CCD -028 ,Sill Track at dentral Stair $451.36 COP -111 PR -033 Leave EXisting Light Poles, in Place ($153.68) COP -012 PRR=b34 Leave Existing Wafer Meter ($3,205.72) TOTAL $5220.67 The Original tohtrat;t Suinivas: $9,742,700.00 Net Change by Pr-evioysly,Auth'orized.Chsnge,Orcrers: $180,867.79 The Corttraet;Sum priorto this Change Order was: $9,923,567.79 The Contract Sum -will be increased by this Change Order in the amountof: $5220.67 . The new ContractSum int:lbding this Chahge Order will ba: $9,928)788.46 The Contracttlme will be unchanged/Changed by: 0 days The Data pf substantial Corripletfon fis'ofthe da#e, oflhis'Change Ordeiw tharefbre is: 8)31/21517 ARCHITECT CONTRACTQR OWNER REPRESENTATIVE Architect West, Jnc. Meridiani CtinitructIbn Cftit bf;Spokane Valley 210 E. Lakeside Ave. 12310 E. MIrabeau Parkway,'Ste'' '00 11707 E. SpragueAve., Suite 106 Coeur d'Alene, ID 83814 ,Spokane Valley; W,A'99216 Spokane Valley,,,WA 99206 SIGNATURE: SIGNATURE:- .SIGNATURE: , 41.411 Watki CiteXASPWL„ DATE: 6/16/2017 DA, TE: CP i��„ / DATE: 7/0120 ri 109-,SPO'1(ANE VALLEY Cult HALL HANGE'f5RbWUa4 ti/1t/2017 Page 1 of 1 X10 hast Lakeside Avenue 1 Coeur d'Alene; Idaho 83,814. 1 ph 2Q$-667-9402 I fx08.6,67‘1G3 1 www.architectswest.corn Architects West Inc. Arch'teeters • landecope Architecture Ito-c9I. IS SPOKANE VALLEY CITY HALL CHANGE ORDER -015 Issue Date: 7/7/2017 t'x17� t r, ritK2 tt in;t i+ + s:F<<t etur'� PROJECT OWNER CONTRACTOR DISTRIBUTION X Spokane Valley City Hall 10210 E. Sprague Spokane Valley, WA 99206 City of Spokane Valley 11707 E. Sprague Ave. Suite 106 Spokane Valley, WA 99206 Meridian Construction 12310 E Mirabeau Parkway Suite 100 Spokane Valley, WA 99216 Doug Powell X Mark D'Agostino X Steve Roth X Jim Paras X CONTRACT FOR: GENERAL CONSTRUCTION Todd Ottmar X CONTRACT DATE: 5-20-2016 You are hereby directed to make the following changes in the contract: REFERENCE DESCRIPTION AMOUNT COP -089 Sprinkler Heads at Entry Vestibule $329.75 COP -100 CCD -037 Added soffit N301 $688.78 COP -105 CCD -031 Whiteboard Relocation $1,807.62 COP -108 Knife Plate / Bucket Corrections $1,979.13 COP -113 CCD -043 Council Chamber Ceiling Height Change $285.93 COP -120 CCD -046 Added N201 / 203 Conduit $620.40 • TOTAL $5,711.61 The Original Contract Sum was: $9,742,700.00 Net Change by Previously Authorized Change Orders: $186,085.46 The Contract Sum prior to this Change Order was: $9,928,788.46 The Contract Sum will be increased by this Change Order in the amount of: $5,711.61 The new Contract Sum including this Change Order will be: $9,934,500.07 The Contract time will be unchanged/Changed by: 0 days The Date of Substantial Completion as of the date of this Change Order therefore is: 8/31/2017 • ARCHITECT CONTRACTOR OWNER REPRESENTATIVE Architects West, Inc. 210 E. Lakeside Ave. Coeur d'Alene, ID 83814 Meridian Construction 12310 E. Mirabeau Parkway, Ste 100 Spokane Valley, WA 99216 City of Spokane Valley 11707 E. Sprague Ave., Suite 106 Spokane Valley, WA 99206 SIGNATURE: ww". SIGNATURE: hL SIGNATURE: e. DATE: 7/7,2017 DATE: ,...7 ( g DATE: 1509—SPOKANE VALLEY CITY HALL CHANGE ORDER -015 —7/7/2017 Page 1 of 1 210 East Lakeside Avenue I Coeur d'Alene, Idaho 83814 1 ph 208-667-9402 1 fx 208-667-6103 1 www.archltectswest.com Architects West Inc. Architecture • Landscape Architecture SPOKANE VALLEY CITY HALL CHANGE ORDER -016 - REV -1 Issue Date: 9/1/2017 Ex{ir ct mere thanErn€tt,Jrchitecture PROJECT OWNER CONTRACTOR DISTRIBUTION X Spokane Valley City Hall 10210 E. Sprague Spokane Valley, WA 99206 City of Spokane Valley 11707 E. Sprague Ave. Suite 106 Spokane Valley, WA 99206 Meridian Construction 12310 E Mirabeau Parkway Suite 100 Spokane Valley, WA 99216 Doug Powell X Mark D'Agostino X Steve Roth X Jim Paras X CONTRACT FOR: GENERAL CONSTRUCTION Todd Ottmar X CONTRACT DATE: 5-20-2016 You are hereby directed to make the following changes in the contract: REFERENCE DESCRIPTION AMOUNT COP -075 (CCD -016) Furring in 8111 Fire Riser Room $2,324.71 COP -086R1 (CCD -025) Power for TV Cameras $2,568.67 COP -103 (CCD -037) Power to Storefront Doors $2,678.01 TOTAL $7,571.39 The Original Contract Sum was: $9,742,700.00 Net Change by Previously Authorized Change Orders: $191,800.07 The Contract Sum prior to this Change Order was: $9,934,500.07 The Contract Sum will be increased by this Change Order in the amount of: $7,571.29 The new Contract Sum including this Change Order will be: $9,942,071.36 The Contract time will be unchanged/Changed by: 5 days The Date of Substantial Completion as of the date of this Change Order therefore is: 9/5/2017 ARCHITECT CONTRACTOR OWNER REPRESENTATIVE Architects West, Inc. 210 E. Lakeside Ave, Coeur d'Alene, ID 83814 Meridian Construction 12310 E. Mirabeau Parkway, Ste 100 Spokane Valley, WA 99216 City of Spokane Valley 11707 E. Sprague Ave., Suite 106 Spokane Valley, WA 99206 SIGNATURE: SIGNATURE• SIGNATURE: MOILL Cit/t1L .- — DATE: 9/1/2017 DATE:a( 1 DATE: 60411 '4 /17 1509 — SPOKANE VALLEY CITY HALL CHANGE ORDER -016 — REV -1 — 9/1/2017 Page 1 of 1 210 East Lakeside Avenue 1 Coeur d'Alene, Idaho 83814 I ph 208-667-9402 1 fx 208-667-6103 1 www.architectswest.coni AArch itects West Inc. Archileclure • Landscape Architecture SPOKANE VALLEY CITY HALL CHANGE ORDER -017 Issue Date: 9/26/2017 Expect more than great architecture PROJECT OWNER CONTRACTOR DISTRIBUTION X Spokane Valley City Hall 10210 E. Sprague Spokane Valley, WA 99206 City of Spokane Valley 11707 E. Sprague Ave. Suite 106 Spokane Valley, WA 99206 Meridian Construction 12310 E Mirabeau Parkway Suite 100 Spokane Valley, WA 99216 Doug Powell X Mark D'Agostino X Steve Roth X Jim Paras X CONTRACT FOR: GENERAL CONSTRUCTION Todd Ottmar X CONTRACT DATE: 5-20-2016 You are hereby directed to make the following changes in the contract: REFERENCE DESCRIPTION AMOUNT COP -079R1 (CCD -019) Column Relocation $5,772.47 COP -098 (CCD -038) Heat Trace Cabling $9,903.56 1 COP -114 (PR -036) Power Outlet Adjustments $1,635.62 1 COP -116 • RFI -135 — Finish top edge of window sill in lobby • RFI -136 — Curb ramp Truncated Domes, 7 locations (No Cost) • RFI -137 — Add one can light to chamber $1,786.28 COP -118 (CCD -045) Remove and Replace Sprague Approach $5,765.99 I COP -119 Added North Plater Tree $1,095.53 COP -123 Power to Irrigation Controller $3,912,63 COP -124 Change Upper Cabinets from 12" to 15" Depth $2,738.82 COP -128 (PR -037) Delete Concrete Stain ($1,623.00) COP -129 (PR -038) Second Floor Reception Divider $655.12 1 COP -139 Re -configure pre -cast cornice at grid i<-5 $771,25 I TOTAL $32,414.27 The Original Contract Sum was: $9,742,700.00 Net Change by Previously Authorized Change Orders: $199,371.36 The Contract Sum prior to this Change Order was: $9,942,071.36 The Contract Sum will be increased by this Change Order in the amount of: $32,414.27 The new Contract Sum including this Change Order will be: $9,974,485.63 The Contract time will be unchanged/Changed by: 0 days The Date of Substantial Completion as of the date of this Change Order therefore is: 9/5/2017 ARCHITECT CONTRACTOR OWNER REPRESENTATIVE Architects West, Inc. 210 E. Lakeside Ave. Coeur d'Alene, ID 83814 Meridian Construction 12310 E. Mirabeau Parkway, Ste 100 Spokane Valley, WA 99216 City of Spokane Valley 11707 E. Sprague Ave., Suite 106 Spokane Valley, WA 99206 SIGNATURE: , SIGNATURE: ,SIGNATURE: 0 "577 ry DATE; 9/2f /2017 DATE: 1 �^ DATE: 1111111110111111.1•1111111 —J.111111117_ 1509—SPOKANE VALLEY CITY HALL CHANGE ORDER -017 —9/26/2017 Page 1 of 1 210 East Lakeside Avenue 1 Coeur d'Alene, Idaho 83814 1 ph 208-667-9402 1 fx 208-667-6103 www.architectswest.com CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 17, 2017 Department Director Approval: ❑ Check all that apply: ['consent ❑ old business ❑ new business ['public hearing ❑ information ® admin. report ['pending legislation ['executive session AGENDA ITEM TITLE: 2018 Community Development Block Grant — Potential Projects GOVERNING LEGISLATION: Federal Department of Housing and Urban Development (HUD) PREVIOUS COUNCIL ACTION TAKEN: None BACKGROUND: The City of Spokane Valley is a member of the Spokane County Community Development Block Grant (CDBG) Consortium. Each year the Federal Department of Housing and Urban Development provides CDBG entitlement funding to Spokane County. The City receives a 20 percent set-aside of Spokane County's annual federal appropriation for infrastructure projects. Spokane Valley's share is generally around $270,000, though the city has received more than the 20 percent set-aside in past years. The projects are scalable in the event that we are not awarded the entire project costs. Although the City has a guaranteed set aside, we must participate in the same application process as all other agencies requesting CDBG funding. To be eligible for CDBG funding, projects must be located in residential, low to moderate income target areas. Proposed projects must also be ranked as a "high priority" in Spokane County's Consolidated Plan, the guiding document for Spokane County's CDBG program. High priority infrastructure projects include water, sewer, street improvements, and sidewalks. The CDBG application deadline is November 10, 2017. A public hearing on the proposed projects is scheduled for October 24, 2017. The following projects were identified based on an evaluation of sidewalk needs in CDBG target areas. All projects are scalable and can be reduced in scope to accommodate reduced funding allocations. Additional engineering and design are needed for each project. # Proposed CDBG Sidewalk Project Approximate Costs 1 Wilbur Rd — Broadway to Boone (west side) $397,581 2 Knox Rd — Sargent to Hutchinson (south side) $342,304 On September 25, 2017 the City mailed postcards to properties adjacent to the proposed sidewalk projects inviting them to contact staff or visit the website for more information. To date staff has not fielded any calls from either project area. All proposed projects are consistent with the adopted Comprehensive Plan and help fill in gaps to make pedestrian connections in the CDGB target areas. Staff recognizes that the total project costs are higher than the City's historic allocation. Both projects can be scaled to accommodate approved CDBG allocations. OPTIONS: Discussion. 1 RECOMMENDED ACTION OR MOTION: Consensus on the selection of proposed CDBG sidewalk projects to present at the scheduled public hearing on October 24, 2017. BUDGET/FINANCIAL IMPACTS: CDBG grants are typically funded at 100 percent of the total project cost. STAFF CONTACT: Chaz Bates, Economic Development Specialist Mike Basinger, Economic Development Manager ATTACHMENTS: Presentation and 2018 CDBG Sidewalk Project Maps 2 2018 Community Development Block Grants Chaz Bates, Economic Development Specialist LA SPOKANE VALLEY - ECONONMC DEVELOPMENT City Council - CDBG Administrative Report CDBG Funding Progression ■ Housing and Urban Development ■ Spokane County Urban Consortium ■ City of Spokane Valley HUD Entitlement Sub -recipient, Contractor, CBDO Beneficiary SPOKANE VALLEY - ECONOMIC DEVELOPMENT City Council - CDBG Administrative Report 2 Application Process • Low to Moderate Income Areas • Projects must have a High Priority Ranking in Consolidated Plan • High Priority Infrastructure projects: ■ water, sewer, streets, and sidewalks • Must primarily benefit residential area " 1: 141'k \. ht 41f1,1M1 Nl,61r x16% 1.1_1.1e 111" S1.1-7,1,16 ,1NI1.xM S'"" ,tw].e-1yo)iP�'y 1 5 nvJY n,l .1.U1 1,111,nj 161 1: aW .nu'1 16,1'aneM[tlm T vnv1N^ r1"�� v.. 6. .161 1,1. 4'1166: Y 004. 1617,6,6•11- S _ _ Is: Sie.eslem,1,e' LS, ,1 66rano 617,6 6.11.4__a n ,.nl, n„ jusolmMlrvclb,...hv,N.,„n,a 716a l.(.• l•..w.<. nevi umpire,1 Im xw' 01"6" --------- 146.. 01,‘,111s -------------- 146.01,4.1h+fcJcrclnll i " ___--r SPOKANE VALLEY — ECONOMIC DEVELOPMENT City Council - CDBG Administrative Report 3 Project Selection and Methodology ■ Identify Sidewalk Gaps ■ CDBG Target Areas (LMI) ■ Close to schools ■ Consistent with comprehensive plan ■ Within right-of-way E SPOKANE VALLEY - ECONOMIC DEVELOPMENT City Council - CDBG Administrative Report 4 2018 Potential Projects • Wilbur Road - Boone to Broadway Coati 2018 Project W Ibur Road Sidewalk - Boons t. &roadway Prolwt ane laarat.aen location loner WIWr Rd motet ...Marion lelW 0HU Skkww;Length 1.203, NOW Widlh'. 5011 Pavement Width: nn Project Sb West Safe Ral...School: Yes Mae and Pedestrian Plan: No Lpend Its ao Rawls ++ sero Roo... fo Schoof Q nosprtala rL7 schools ® Lmrary • Tripod Comer a Boo SMP Lo+.Mod inrgne>reee SPOKANE VALLEY — ECONOMIC DEVELOPMENT • Knox Avenue - Sargent to Hutchinson CMG 2018 rnaJect Knew lmad 8&Iwi Saga -re ro F#nchkmon Paq.ct pita Wawa., ....�- +. Nom Rd c*Sr'r 423ft RCMP:, id", 60ft Pave went W.dlh. Vat Prc.e, 5.de Sad. Soft Rd...aiclrwl: tb B.c.ad PNntrim Poen hip 481.114 COPG Prep. Q kosplais crr shook Q LNNy ® Traded Center ® Buses Lo-Ltm 4ronrie Neal �LJ3 City Council - CDBG Administrative Report 5 CDBG Public Outreach • Postcard notice sent: 72 • CDBG Website Spokane Valley Community Devclt)l,,n1cnt Block Grant Ih {: vnlnunity DevelopmentBlock Program (CDBG)is aflekiblefederal programthatallocates ennualgrants tolarger dties and rl Isar counties to develop better communities, for low. and moderate -income persons, f h e C i ty o' Spokane Valley participates in the CDBG program as par t of the Spokane County Consortium. Spokane Valley reccivesagualantee:iannual set aside of the Consortium's entitlement funds. Even with th e guaranteed set asi d e, e City must apply `ar fu noir g like all other agencies requesting CDBG funding. Since 2013. the City of Spokane Valley hasused CDBC funds for sidewalk projects in priority areas,whidl in dude pr avidin g safe walking routes for school children. i or the 7013 project year, the City of Spokane Valley has identified three sidewalk projects that cock] c; ual if}• `or CDBG funds. These project areas are: • Wilbur Road between Boone Avenue and Broadway Avenue • nox Avenue between Sargent Road and Hutchinson Road • Wilbur Road between MissionAvenue and Boone Avenue Be cal CI)BCft, rsarelimited,the atyofSpokane Valley invites revrl(r':sand owners within tha project areas to provide input on the aboveprajoct.YotsinputwillhelptheCityprioritizeandselectthea projca aapplyfor limited CDBG fund s. Siii5kane di,o0 Valley More blformatian about the CDBG program and the identifiedprojects are available online at www.spokanevalleyargICDBG.If you have any questions, coma ents,or concerns about the projects or the City's CDBG participation, please cont act Chaz Bates at cbates@spokanevalley.org or 509.720.5330. ASPOKANE VALLEY — ECONOMIC DEVELOPMENT Departments D epartments - Home bi Community and Puhlk Warks le City Attorney City Clerk City Council e, City Manager r. D irectory Documents Finance Forms Human Resources a apeeationsa Admin Cormnunrty and Public works • Community De retopment 01020 Grant • Community Development Block Grant Community Development Block Grant (CDBG) ▪ COE,2 pi,grstrp Is a R,LI, arnual grants g .1tes ,ban ccu c( .e won fury -tiro (., adaress 0 Av. A 1 d erreiopment needs suf sing rel,aptlitaltor public fa-Dirtiesfa-Dirties Infrastructure Job dI t: n. p CI. serylces and mote Tte C0BG Program I2 autno ed by GO/.GO/.r of the trousng ono Cammumty Development Act of 1900n07 rs oof the tnneest ;rntmuauSly :n erograrns a1 1-1,1.1111.131-1,1.1111.13a.0 ton., Der;elaoment City of Spokane Valley's CDBG Program Tte Cit0 of Spokane valley participates In the CDBG program as a Contact Information F 00nmr( Development 0.o,5r00 Phone: 15091 720 5330 Emelt: econamicdeve,o pmentgtspokanevaliey.org Hours: Monday Inc ough Friday from 0:00 a.m.to 0700 2 City Council - CDBG Administrative Report 6 Proposed Sidewalk Projects ■ Consistent with the Comprehensive Plan ■ Located in a CDBG LMI Target Area ■ Fully use the City's share of CDBG funding SPOKANE VALLEY - ECONOMIC DEVELOPMENT City Council - CDBG Administrative Report 7 i Project Description - 1 of 2 • Wilbur Road ■ Sidewalk on west side of the street • Boone to Broadway • Approximate Cost $398,000 CDBG 2018 Project: Wilbur Road Sdewalk- 800ne to Broadway Project Site Information Location Street: Wilbur Rd Street Classification: Local Access Sidewalk Length: 1,263ft ROW Width: 5G ft Pavement Width: 22 ft Project Side: West Safe Route to School: Yes Bike and Pedestrian Plan: No Legend CDBG Projects Safe Routes to School O Hospitals i1 Schools Library El Transit Center ▪ Bus Stop Low -Mod Income Areas 0 50 500 200 300 400 Feet City Council - CDBG Administrative Report Project Description - 2 of 2 • Knox Avenue ■ Sidewalk on south side of the street • Sargent to Hutchinson • Approximate Cost $342,000 Tr!t La make Jemmemomar*.ggailiit —> E MUI1T atil U!II;J_ rr CDBG 2018 Pooj.ct Knox Road Srdaw Ik. Sargant to Hutchinson Project Site Information LccaticnStreet: Knox Rd Street Classificatiar: Collector Sidewalk Length: 923ft ROW Width. Oft Pavement Width: 34ft Project Side: South Safe Route to School: No Bike and Pedestrian Plan: No Legend IMO CDBG Projects •••••••. Safe Routes to School • Hospitals it; Schools © Library • Transit Center In Bus Stop 0 Low -Mod Income Areas a 50 100 200 Sao CO Feet N Recommended Projects for CDBG Application • Wilbur Road - Boone to Broadway • Knox Avenue - Sargent to Hutchinson 1 1r1t11r� C'FIAPMETtT 11tLaM ti 1:nt`..i'L'kf%%IL111 IkL�� _�rem�wlut Cenlw+riM'Sr^i156 elWlrr l'v cMd� S}rrWP�°I� Rsw•5.umhs • I.1 I r.1 COW.: Mailing MO.. dA Ir M1. � 51•'en��1k1 1.� 31.50,1.11-11nt Pr.�1: , Tr^r"r`a Tine Vraanr fnr CenpkM1lar' Mw'cWfieswaa lM 1`mlwdlcevmrl Ifl" dxrr°r[°ea 11� AltrOic SIK y, within 9M � apjegiicecaladi. 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Vrv�iiv�^nne.rl rr I'r.�uvn.uvw�.[s cw.al;:ow: nn :cr�vw:�ww"al A100,.. 1-c1>va SPOKANE VALLEY — ECONOMIC DEVELOPMENT City Council - CDBG Administrative Report 10 CDBG 2018 Project: Wilbur Road Sidewalk - Boone to Broadway Project Site Information Location Street: Wilbur Rd Street Classification: Local Access Sidewalk Length: 1,263 ft ROW Width: 50 ft Pavement Width: 22 ft Project Side: West Safe Route to School: Yes Bike and Pedestrian Plan: No Legend 1 CDBG Projects Safe Routes to School Q Hospitals (A Schools ® Library • Transit Center 5 Bus Stop aLow -Mod Income Areas 0 50 100 200 300 400 Feet N CDBG 2018 Project Knox Road Sidewalk- Sargent idewalkSargent to Hutchinson Project Site Information Location Street: Knox Rd Street Classification: Collector Sidewalk Length: 923ft ROW Width: 60ft Pavement Width: 34ft Project Side: South Safe Route to School: No Bike and Pedestrian Plan: No Legend CDBG Projects 3333333 Safe Routes to School O Hospitals Schools © Library • Transit Center El Bus Stop 0 Low -Mod Income Areas 0 50 100 200 300 400 Feet N CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 17, 2017 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ['public hearing ❑ information ® admin. report ❑ pending legislation ['executive session AGENDA ITEM TITLE: Painted Hills Planned Residential Development (PRD) — Project Status Update GOVERNING LEGISLATION: N/A PREVIOUS ACTION TAKEN: Administrative reports on October 6, 2015 and August 30, 2016. BACKGROUND: On July 24, 2015 the City received the Painted Hills PRD application. Due to the significant public interest in this project staff has presented project overviews and updates to the Council on October 6, 2015, and August 30, 2016. At this date the project is still under review as staff has determined that the project is likely to have a significant impact on the environment. Staff will provide a status update on the project and answer questions regarding the approval process. Staff will also address questions regarding why the City did not attempt to purchase the property in 2013. The meeting minutes for the applicable 2013 Council meetings are attached. OPTIONS: N/A RECOMMENDED ACTION OR MOTION: N/A BUDGET/FINANCIAL IMPACTS: N/A STAFF CONTACT: John Hohman, Deputy City Manager; Cary Driskell, City Attorney, and Lori Barlow, Senior Planner ATTACHMENTS: A. City Council RCA, attachments and minutes of August 13, 2013 meeting B. City Council RCA, attachments and minutes of August 27, 2013 meeting C. City Council RCA attachments and minutes of September 3, 2013 meeting D. City Council RCA attachments and minutes of October 6, 2015 meeting E. City Council RCA attachments and minutes of August 30, 2016 meeting F. Powerpoint Presentation CTA -2015-0001 RCA for Administrative Report CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 13, 2013 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Park Acquisition Needs GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: N/A BACKGROUND: As Council is aware, staff has been in the process of updating the original Park & Recreation Master Plan this past year. Several public meetings have been held for public input on the plan as well as the conducting of a citizen survey. The updated plan is nearing its final draft state and it is anticipated to be complete this fall. One of the main focuses or themes of the draft plan update is park acquisition. In both the original and updated plans, the current level of available park property is not meeting the current needs of our citizens or their future needs. The City is lacking in several special use facilities. The City's Comprehensive Plan supports the concept of adding additional park acres to the current inventory and that preserving selected undeveloped lands as open space. The former Painted Hills Golf Course property is for sale. The potential acquisition of this property could provide numerous opportunities for our citizens that are identified in the Park & Recreation Master Plan update. Staff would like to engage the City Council on this subject. OPTIONS: N/A RECOMMENDED ACTION OR MOTION: N/A BUDGET/FINANCIAL IMPACTS: To be determined. STAFF CONTACT: Michael D. Stone, CPRP. Director of Parks and Recreation ATTACHMENTS: PowerPoint Presentation Park Acquisition Needs Prirk Arquisition 0 Original 2006 Park & Recreation Master Plan identified the need for additional park property in the Painted Hills area Current Park & Recreation Master Plan Draft Update recommends a Community Park in the south central area of our City It suggests acquiring park land on or near the former Painted Hills Golf Course 3 Park Acquisition NE?ea o City's Comprehensive Plan indicates: To maintain the existing level of service the City needs to add 58.89 acres by 2025 Acquisition of park property is encouraged to provide a broad range of recreational opportunities Identify, evaluate and preserve as open space selected undeveloped lands 4 Park AcquisitiQn NECic o Park & Recreation Master Plan Goals/Objectives Prioritize the acquisition and development of facilities that contribute to community identity and community pride Develop acquisition program to take advantage of present opportunities to meet future needs Acquire park land with unique natural features or significant natural resources in order to preserve them for present or future generations 5 Pnr1( Arquisitinn Nkeds Currently, the amount of park land available is inadequate to meet current and future needs o The City is lacking in several special use facilities such as pet parks, skate parks, disc golf course Park Acquisition Ne:uT 0 Painted Hills property is 91 acres. Likely the last available Targe piece of property in our City Acquisition of site would fulfill Park & Recreation Master Plan goal to acquire Similar in size to Manito and Riverfront Parks; twice as big as Mirabeau Point Park Potential is immeasurable 7 Park acquisition Needs Site could accommodate a wide variety of activities Walking/Hiking Trails Pet Park Community gathering; Banquet/Reception venue Cross country skiing Playgrounds Sand Volleyball courts 8 Park Acquisition Needs o Splashpads o Car show venue o Skateboard park o Disc golf course o Slacklining park o Picnic areas o Farmers Market o Driving range/Par 3 course?? Park Acquisition Needs Site would not need to be developed immediately Minimum maintenance required until site is developed Need to develop master plan/cost estimate 0 ark ..Acquisition Needs Summary: Wonderful opportunity for our City c Property is for sale with a foreclosure sale on September 13 Park & Recreafion Master plan identifies the need for a Community Park @ this location Land acquisition is a priority in the updated Park & Recreation Master Plan military; said he also attended a SCOPE National Night Out party, said he has been a member since 1996 and knows the programs and the impact they have on the community; said he and Councilmembers Higgins and Woodard went on a tour of City Hall with about 32 Japanese exchange students, which was a fun event; mentioned the Healing Lodge of the Seven Nations event; said that today he welcomed AWC (Association of Washington Cities) members at their annual member program at the Mirabeau Park Hotel. Mayor Towey then read a letter he received announcing that Deputy City Clerk Koudelka has received her Municipal Clerk Certification from the International Institute of Municipal Clerks, and he and Council congratulated her on her work and on receiving the Certification. PUBLIC COMMENTS: Mayor Towey invited public comment. Don Meier, 3910 S Eagle, Lane, 928-3700): encouraged the City to investigate the purchase of Painted Hills Golf Course; said he was here about three weeks ago and has heard nothing about his idea; said with the schools and our own parks, we have many recreational areas for most of the activities we enjoy, but said we don't have any golf courses; said golf courses are revenue -generating, and he encouraged the City to research the idea. City Manager Jackson gave his apologies to Mr. Meier for not following up with him on his previous statements, and said that Mr. Stone will make a presentation tonight, and Mr. Stone will contact him (Mr. Meier) tomorrow. Sylvia Passe, 11012 3rd: echoed the sentiments of Mr. Meier regarding the City purchasing Painted Hills Golf Course; said it could provide more jobs which would provide more taxes; and suggested Council think about the infrastructure that would be needed if houses were to be built in that location. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. a. Approval of the following claim vouchers: VOUCHER LIST VOUCHER NUMBERS TOTAL AMOUNT 07/18/2013 07/18/2013 07/25/2013 07/25/2013 08/01/2013 08/01/2013 08/02/2013 4421-4422; 4424-4425; 29735; 718130117 29736-29770 29771-29794 29795-29852; 11629891; 724130007 5616-5637 29853-29877; 731130035 29878-29898 GRAND TOTAL $70,472.21 $424,901.79 $125,265.27 $213,873.74 $1,634.00 $1,699,525.90 $142,931.97 $2,678,604.88 b. Approval of Payroll for Pay Period Ending July 31, 2013: $435,989.94 c. Approval of July 23, 2013 Council Meeting Minutes, Regular Formal Format d. Approval of July 30, 2013 Council Meeting Minutes, Study Session Format e. Approval of Resolution 13-007 Setting Planning Commission Public Hearing for Street Vacation It was nioved by Deputy Mayor Schimmels, seconded and unanimously agreed to approve the Consent Agenda. NEW BUSINESS: 2. Second Reading Proposed Ordinance 13-010, Sign Code Revisions — John Hohman After City Clerk Bainbridge read the Ordinance title, it was moved by Deputy Mayor Schimmels and seconded to approve Ordinance 13-010, Sign Code Revisions as presented. Community Development Director Hohman briefly went over the proposed changes, including allowances for readerboards and flexibility for location of temporary signs; and said that this topic has been discussed several times before the Planning Commission and Council, including two public hearings before the Planning Commission. Mayor Towey invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. Council Regular Meeting 08-13-2013 Page 2 of 5 Approved by Council: 08-27-2013 10. Park Acquisition Needs — Mike Stone Due to a potential conflict of interest, Councilmember Wick recused himself from this agenda item and left the dais at 7:32 p.m. Parks and Recreation Director Stone explained that staff has been working on the update of the MasterPlan for over a year now; and anticipates completion before the end of this year, and said they have held numerous public meetings and conducted a citizen survey. One of the main themes, Mr. Stone explained, is park acquisition, and said the current level of available park property does not meet current or future needs of citizens, and said we are lacking in several special use facilities. Mr. Stone said tonight's focus is on the former Painted Hills property, and Mr. Stone explained the park acquisition needs as noted in his PowerPoint; and he suggested acquisition of parkland on or near the Painted Hills Property; said the property consists of 91 acres and is likely the last available large piece of property in our city; said this acquisition would fulfill the MasterPlan goal to acquire property; said the potential for such property is immeasurable, and could be used for walking/hiking trials, pet park, cross country skiing, playgrounds, sand volleyball courts, car shows, disc golf, farmers' market, and driving range/par 3 course; just to name some suggestions. Mr. Stone said the property is for sale with a foreclosure sale scheduled September 13. City Manager Jackson said tonight is a first touch on this information; that staff can come back with further information; and he asked if Council would like to discuss this at another meeting and in the meantime, staff can do additional research. Councilmember Grafos said he would like further discussion and said we should at least look at it to see if it makes sense. Mr. Jackson asked if that is Council's consensus. Mr. Jackson acknowledged Council consensus to bring this back and noted there was no objection to moving forward for more information on a future council meeting. The discussion ended and Councilmember Wick returned to the dais at 7:48 p.m. 11. Advance Agenda — Mayor Towey. There were no suggestions for the advance agenda. 12. Parks and Recreation Quarterly Report was an information only item and not reported or discussed. CITY MANAGER COMMENTS Mr. Jackson extended apologies to Mr. Meier concerning staff not contacting him after his initial visit to Council, and said our goal is to be 100% responsive. 13. EXECUTIVE SESSION [RCW 42.30.110(1)(b) and (g)] Potential acquisition of real estate; and review performance of a public employee. It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to adjourn into executive session for approximately forty-five minutes to discuss acquisition of real estate, and to review the performance of a public employee; and that no action will be taken upon return to open session. Council adjourned into Executive Session at 7:52 p.m. At 9:34 p.m., Mayor Towey declared Council out of Executive Session, at which time it was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to adjourn. The meeting adjourned at approximately 9:35 p.m. Thomas E. Towey, Mayor ATTEST: Christine Bainbridge, City Clerk Council Regular Meeting 08-13-2013 Page 5 of 5 Approved by Council: 08-27-2013 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 27, 2013 Check all that apply: ❑ consent ❑ old business ❑ information ® admin. report AGENDA ITEM TITLE: Painted Hills Property GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: N/A Department Director Approval: ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session BACKGROUND: Two weeks ago, the City Council heard a presentation by staff on park acquisition. One of the main focuses of the draft Parks & Recreation Master Plan update is park acquisition. In both the original and updated plans, the current level of available park property is not meeting the current needs of our citizens or their future needs. Additionally, the City is lacking in several special use facilities. The City's Comprehensive Plan supports the concept of adding park acres to the current inventory and preserving selected undeveloped lands as open space. One acquisition option is the former Painted Hills Golf Course property which is currently for sale. The City Council expressed interest in continuing the discussion related to the potential purchase of the Painted Hills Golf Course property. Staff will be discussing several issues and answering questions related to this subject including park maintenance costs. OPTIONS: N/A RECOMMENDED ACTION OR MOTION: Seek City Council consensus to bring back a motion for consideration on September 13, 2013. BUDGET/FINANCIAL IMPACTS: If the City were to pursue acquisition, the purchase funds would come from Fund 312 Capital Reserve Fund. Park maintenance costs, when determined, would impact the 2013 Parks budget and would result in revision of the Proposed 2014 Budget prior to adoption. STAFF CONTACT: Michael D. Stone, CPRP. Director of Parks and Recreation ATTACHMENTS: bid. Mayor Towey invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. PUBLIC COMMENTS: Mayor Towey invited public comments; no comments were offered. ADMINISTRATIVE REPORTS: 5. SmartGov Public Portal — John Hohman, Mike Turbak Community Development Director Hohman and Development Services Coordinator Turbak gave a preview of the public portal access into the SmartGov permitting system. Mr. Hohman said they are still working out a few steps such as a third party vendor to handle credit card transactions, and building in the last few items of disclaimer information to make us compliant with state law; he said he will be working closely with frequent customers to get permits processed directly through this portal, and said they are also planning to use this to streamline the work efforts in the permit center, which means instead of faxing forms back and forth, it would go directly into the system. Mr. Hohman also mentioned a public meeting is scheduled for next month. Mr. Turbak gave a "hands-on" explanation of how the system will work, and said once complete, this will be accessible anywhere the World Wide Web is accessible. Mayor Towey called for a recess at 7:13 p.m. and reconvened the meeting at 7:22 p.m. 6. Painted Hills — Mike Stone Councilmember Wick recused himself from this discussion due to a potential conflict of interest, and he left the Council Chambers. Parks and Recreation Director Stone explained that this is a continued discussion from a few weeks ago, regarding park acquisition with the primary focus on the Painted Hills property; he said tonight he seeks Council consensus to bring back a motion next Tuesday, September 3. Mr. Stone gave a recap of how we got to this point, including updating the Parks and Recreation Master Plan, which has park acquisition as a main component; and that the Plan indicates we are not meeting our current level nor will we meet our future level, for parkland; and said this is an opportunity to purchase a large area; and said this 91 acres is likely the last large available piece of property within our City's limits; and that purchasing this property would also be consistent with the City's Comprehensive Plan. Mr. Stone said the property could accommodate a wide variety of activities and features; that if we decided to pursue this, we would also seek public input for uses within the property; adding that there is no immediate need to develop the property now, but the key is to acquire the property. Concerning property maintenance, Mr. Stone said there are three levels of maintenance: weekly mowing and trash pickup; bi-monthly mowing and trash pickup, and monthly maintenance; said some portions could be maintained in the interim and some areas could be maintained for a little less; and said he estimates $150,000 to maintain that site until a decision is made about the use; said we could maintain about thirty acres at the first level for $49,500 a year; and the remaining sixty-one acres would be maintained at the third level, or even stretched out a little further, at a cost of about $36,000 a year. Mr. Stone said there would be a one-time repair and maintenance upgrade to the irrigation system, and said we don't know the entire condition of that system, but we do know it has not been fully functioning for several years, and he estimated a one-time cost of $25,000. Mr. Stone said the cost of water could be significant, while electricity would be minimal; that in 2011 the course was spending $40,000 for water; he said he feels that is extremely expensive and feels it could be split up in several different sections at about $27,000 a year. Other costs, he explained, would include brush and/or tree removal, and signage. Mr. Stone said he feels the figure is very conservative but we should be able to keep to the amount until types of development can be determined. To maintain a golf course, Mr. Stone said minimally it would cost three times what it would cost for the interim cost, but added that this is a great opportunity having this property available; and that he would like Council consensus to bring back a motion next week. If the decision, Mr. Stone said, were to retain the golf course operation, he would recommend leasing it out to a private sector and sending out a request for proposal, as we don't have staff or maintenance crews for Council Regular Meeting 08-27-2013 Page 3 of 4 Approved by Council: 09-17-2013 a golf course operation. After brief discussion, Council had no objection to placing this on next week's agenda for a motion consideration. 7. Lodging Tax Advisory Committee Goals & Priorities — Mark Calhoun Councilmember Wick returned to the dias. Mr. Calhoun went over the potential goals and priorities for the Lodging Tax Advisory Committee as noted on his Request for Council Action, which included setting aside $30,000 for CenterPlace. When Council was asked if they agreed with these goals and priorities, including the $30,000 set-aside for CenterPlace, there were no objections and Councilmembers appeared to nod in agreement. 8. Avista Natural Gas Franchise — Cary Driskell City Attorney Driskell discussed the proposed franchise with Avista Utilities for installation, operation and maintenance of their natural gas facilities; said the franchise would be for twenty-five years, and would be in effect through the City. After brief discussion there was consensus to place this on a future agenda for an ordinance first reading. 9. Solid Waste Update Mike Jackson This item was moved as an information only item. 10. Advance Agenda — Mayor Towey There were no suggestions for changes to the Advance Agenda. 11. Department Reports; 12. Stormwater Grants; 13. Planning Commission Minutes; and 13a Solid Waste were for information only and were not reported or discussed. CITY MANAGER COMMENTS City Manager Jackson had no comments. 14. EXECUTIVE SESSION: [RCW 42.30.110(1)(b), and RCW 42.30.110(1)i)] Potential acquisition of real estate; and potential litigation. It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to adjourn into Executive session for approximately forty-five minutes to discuss potential acquisition of real estate and potential litigation, and that no action would be taken upon return to open session. Council adjourned into Executive Session at 7:59 p.m. At approximately 9:47 p.m. Deputy Mayor Schimmels declared Council out of executive session. It was then moved by Councilmember Wick, seconded and unanimously agreed to adjourn. The meeting adjourned at 9:47 p.m. Thomas E. Towey, Mayor Christine Bainbridge, City Clerk Council Regular Meeting 08-27-2013 Page 4 of 4 Approved by Council: 09-17-2013 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 3, 2013 Check all that apply: ❑ consent ❑ old business ❑ information ❑ admin. report Department Director Approval: ® new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Painted Hills Property Acquisition GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: N/A BACKGROUND: For the past several weeks the City Council has heard presentations by staff on park acquisition. One of the main focuses of the draft Parks & Recreation Master Plan update is park acquisition. In both the original and updated plans, the current level of available park property is not meeting the current needs of our citizens or their future needs. Additionally, the City is lacking in several special use facilities. The City's Comprehensive Plan supports the concept of adding additional park acres to the current inventory and that preserving selected undeveloped lands as open space. One acquisition option is the former Painted Hills Golf Course property which is currently for sale. The City Council has continued the discussion related to the potential purchase of the Painted Hills Golf Course property in recent weeks. OPTIONS: 1) Pursue property acquisition, 2) Not pursue the property acquisition, or 3) Provide additional direction to staff. RECOMMENDED ACTION OR MOTION: I move to authorize the City Manager to pursue acquisition of the Painted Hills property and to participate in the public auction on September 13, 2013. BUDGET/FINANCIAL IMPACTS: If City were to pursue acquisition, the purchase funds would come from Fund 312 Capital Reserve Fund. Park maintenance costs, when determined, would impact the 2013 Parks budget and would result in revision of the Proposed 2014 Budget prior to adoption. STAFF CONTACT: Michael D. Stone, CPRP. Director of Parks and Recreation ATTACHMENTS: MINUTES SPOKANE VALLEY CITY COUNCIL REGULAR MEETING STUDY SESSION FORMAT Spokane Valley City Hall Council Chambers Spokane Valley, Washington September 3, 2013 Attendance: Councilmembers Staff 6:00 p.m. Tom Towey, Mayor Dean Grafos, Councilmember Chuck Hafner, Councilmember Rod Higgins, Councilmember Ben Wick, Councilmember Arne Woodard, Councilmember ABSENT: Gary Schimmels, Deputy Mayor Mike Jackson, City Manager Cary Driskell, City Attorney Mark Calhoun, Finance Director John Hohman, Community Development Dir. Mike Stone, Parks & Recreation Director Eric Guth, Public Works Director Erik Lamb, Deputy City Attorney Morgan Koudelka, Sr. Administrative Analyst Chris Bainbridge, City Clerk Mayor Towey called the meeting to order at 6:00 p.m. and announced that Council will hold an Executive Session at the end of tonight's meeting. Roll Call: City Clerk Bainbridge called the roll; all Councilmembers were present except Deputy Mayor Schimmels. It was moved by Councilmember Grafos, seconded and unanimously agreed to excuse Deputy Mayor Schimmels from tonight's meeting. ACTION ITEMS: 1. First Reading Proposed Ordinance 13-013, Avista Natural Gas Franchise — Cary Driskell After City Clerk Bainbridge read the ordinance title, it was moved by Councilmember Hafner and seconded to advance Ordinance 13-013, granting Avista Utilities a natural gas franchise, to a second reading. City Attorney Driskell briefly explained the franchise ordinance. Mayor Towey invited public comments; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 2. Painted Hills Property Acquisition Motion Consideration — Mike Stone Councilmember Wick recused himself due to a conflict of interest, and he left the dais. It was moved by Councilmember Hafner and seconded to authorize the City Manager to pursue acquisition of the Painted Hills property and to participate in the public auction on September 13, 2013. Parks and Recreation Director Stone went over the history of the possibility of the City acquiring the Painted Hills Property; said if we were to purchase the property, there would be no need to immediately development the property, although minimal maintenance would be required; and explained that his previous estimate of $150,000 annual cost is based on a fairly aggressive maintenance schedule on thirty acres, and includes some one-time costs, so the $150,000 would be less in future years; he added that staff would have to approach the costs from a different perspective if the City were to try to maintain that property as a golf course, as among other things, personnel would be needed and the cost would increase considerably. Mayor Towey invited public comment. Mark Paxton, Business Address 12109 E Broadway Blvd C: spoke against the City of Spokane Valley purchasing the property; said he represents someone who is interested in purchasing the property and maintaining it as a public golf course; said there is already a tremendous amount of park space in our City but this is the only golf course we'd have; and said he feels the idea of using the property as something else would be "crazy." Chuck Simpson, E 9003 Cataldo: mentioned possible lost tax revenue if the City Council Study Session: 09-03-2013 Page 1 of 4 Approved by Council: 09-17-2013 were to purchase this property; said when it was private the City was making money; said it would be great if private citizens purchase the property. Tom Kendall, 14311 E 22nd Avenue: said he is President of the Painted Hills Men's Club; they moved their center of operation elsewhere but would like to come back and said he encourages the opportunity for private investment. There were no other public comments. During Council discussion, Councilmember Woodard said when he first became aware of this property, he was not aware of any groups or private individuals trying to buy the property; said if we were to buy this as park land he would want to make sure we have all our options before us; and said he would not want to supersede the private market. Councilmember Grafos said if the City were to purchase the property it would be difficult to operate it as a golf course and he mentioned his concern with the $150,000 a year maintenance; said the City will be facing expenses in expanding other park properties next year; also mentioned that he was not aware of any others interested in this property when it was first brought up; said the City is facing other large issues such as solid waste. Councilmember Higgins said he is pleased a group is willing to take what appears is an issue of great concern, into their own hands and said he would also hate to see it go off the City's tax rolls. Councilmember Hafner noted the City is facing other financial issues and he would hate to move resources into a golf course. Mayor Towey mentioned that the City will never see again this particular piece of land; and said he will vote for moving forward based on the idea of the more options we have, the more flexibility and the better off we will be. Vote by Acclamation: In Favor: Mayor Towey and Councilmember Woodard; Opposed: Councilmembers Hafner, Higgins and Grafos. Motion failed. Councilmember Wick returned to the dais. NON -ACTION ITEMS: 3. Spokane Regional Transportation Council (SRTC) — Kevin Wallace SRTC Executive Director Wallace gave a presentation on the SRTC Metropolitan Transportation Plan, Horizon 2040; he explained that the purpose of the plan is to satisfy federal and state planning requirements including coordination among SRTC, STA (Spokane Transit Authority), and WSDOT (Washington State Department of Transportation); he went over the vision, policy and evaluation frameworks, and showed a map of projected 2040 traffic conditions with 1.75 congestive hours; he discussed maintenance and preservation, the corridor screening process, and explained the different transportation corridor types and corridor screening; and said the next steps include community outreach, placing preliminary draft chapters on the SRTC website, and a public comment period with anticipated SRTC Board approval in November or December. Councilmember Wick noted the bridging the valley project is not listed and Mr. Wallace explained that SRTC will have a list of projects included in the plan, and said bridging the valley has been talked about and is something the Board is examining; he said the Board has identified many capital projects but since there isn't enough funding for them all, it becomes a balancing act. Mr. Wallace said preservation needs are very great and that SRTC controls about 3% of all funds, and that the majority of funds for preservation are federal or state funds. Mayor Towey asked if Spokane Valley would be penalized for doing diligence by focusing and funding street preservations, and thereby not be considered for other funding. Mr. Wallace explained that SRTC in participating in the preservation on Sprague and their focus will start to migrate to principal arterials which is where federal agencies will target as a region; and said they will continue more local focus in the future, adding that what is not included today is an analysis by communities in terms of which community has enough other funding to maintain a system. Councilmember Woodard asked about populations needed for light rail or other equivalent mass transit and Mr. Wallace explained that those figures are usually based on thousand trips per day for federal participation or some other formula such as number of dwelling units per acre; and said they realize that in the past this region has examined the possibility of light rail. Concerning project funding, Mr. Wallace said one criterion could be based on an agency paying more for projects but added that has not been implemented yet, but the idea would be if agencies could put "more skin in the game" then they would be awarded more points. Again, he said that criterion has not been established. Council Study Session: 09-03-2013 Page 2 of 4 Approved by Council: 09-17-2013 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 6, 2015 Department Director Approval: Check all that apply: n consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Painted Hills Planned Residential Development -Project Overview GOVERNING LEGISLATION: N/A PREVIOUS ACTION TAKEN: N/A BACKGROUND: At the September 22nd meeting Council requested a status update on the Planned Residential Development at Painted Hills. Staff will provide an overview of the project, explain the process for approval in detail and answer questions about the development. OPTIONS: N/A RECOMMENDED ACTION: N/A STAFF CONTACT: Lori Barlow, Senior Planner; Christina Janssen, Planner ATTACHMENTS: PowerPoint Presentation ley. COMMUNITY DEVELOPMENT Painted Hills Planned Residential Development .0001/2lley COMMUNITY DEVELOPMENT History • Prior to 1985: the property was zoned Agricultural and was designated as Urban in the Spokane County Future Land Use plan. • November 1985: a Conditional Use Permit was approved to operate a 9 hole golf course. • 1989: Golf course is opened to the public. • January 1, 1991 -Property is rezoned by Spokane County to UR -3.5 • October 28, 2007: With the adoption of the City of Spokane Valley Zoning Regulations, the property is re -zoned Single -Family Residential district (R-3) • August 2012: Golf Course files for bankruptcy. October 2013: Property obtained by Black Realty, Inc. July 24, 2015: Application is submitted for a 580 unit Planned Residential Development. *Wane ....Valley nValley. COMMUNITY DEVELOPMENT Current Zoning Z R-1 R-2 R-3 R-4 MF -1 • MF -2 GO j f CMU MUC NC C • RC • r-1 ▪ E-2 • P105 ‚ID iii' ,r38th_Ave 45332.9126 45332.9126 40th' Ave VALLEY 45334.9060 fri E agi `e3 45336.9191 K-3 ?undo 1 i - n2Rr 0 un 43Ave 45334.9089 44th—Ave Ppm r• 440 41.9048 721 gOth Ave L✓4534.3.9099 .ti (t 45343.9093 ~ `� ';;;,c 44041.9144 It �—orp'e�Rd,. i \ 44°4/.9093 °i 1 VT. 45343.9086 0 45343.9143 '•4511-13 9033 45343.9094 45343.9 085 1— 45343.9059 45343.9058 • 1 Ah AA(1 .1 OP^^- Spokane COMMUNITY DEVELOPMENT Spol�an � ��alley COMMUNITY DEVELOPMENT Painted Hills today *. NNING DIVISION Stioliane COMMUNITY DEVELOPMENT NNING DIV1SI6N Planned Residential Development (PRD) SVMC 19.50 • PRD's are allowed in all residential zoning districts • Residential developments of all types are allowed in PRD's • Uses allowed in the Neighborhood Commercial zone are allowed in PRD's • PRD's allow greater flexibility when applying zoning regulations • The underlying zoning regulations dictate the density of a PRD • The Hearing Examiner makes the final decision on all PRD's Process x c x •c a mt 41? t S t'� cin =., 8 .17- g c i 4 Plat design SEM checklist Fio 1�dp• A.latn FE! L4 rraf c Impact Analysis SEPA Decision Issued Staff Report Issued tti Appeal Period [Regius 10 day Ke. med tlsinfo .fey. COMMUNITY DEVELOPMENT WWW Spokane , .. Valley I. Report a Problem ► CenterPlace ► City Council ► City Manager ► City Hall Project ► Council Agenda ► Economic Development ► Eutpluymcul I. Municipal Code Maps Paiks/Pools/Rec Permit Center Planning Sc Zoning Solid Waste f City of Spokane Valley Proposed City Hall Design 09411 Opportunity for Public Comment: Tuesday, Sept. 29, 2015, 6:00 p.m. City Hall Council Chambers 11707 E. Sprague Avenue City News Agenda Solid Waste SUli�v Bridge Comp Plan -Update.. Watch these testimonials about now Spokane Valley is helping busine sure eed Manned Resioentiai Developmem "A community of opportunity where individuals and families can grow end play, and businesses will flourish and prosper." < September2015 > Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 6 Z 3 0 1D 11 12 13 14 15 14 17 13 19 20 21 22 /4 25 25 27 28 23 30 ® SV'TV Web Channel Public Notices Bids/RFPs/RFQs Hoo Topics Community Newsletter ontact Us Spokane . Valley COMMUNITY DEVELOPMENT SIOkilne�' VaI ley Cuy Homs Co•x: and standard, Comprchcvta Plan Update Daicl..pracal Fsmc rtorod g El Longauuc PLYattlTg btapa'CS • Parma Carder • Fleemmg and zoning • Flaer mg C rnzot000n • eaudng rnepe=lr.a' • Commexry-and FM*lohn acTabpmeal Coda Eastrommant Diraerxy TAC: ammletpal Coda Paadc Nod. eFFAa HA.. _e L` • Fuk11.1 Painted Hills Planned Residential Development The City of Spokane Valley Fat received an application fora Plar red Peeidential Oer_loprrent (PRD) Irated at .453 S. Dishman Mica ad. TFe ahs wasfermerly the Paired Kill: Col Court.. The prenoal Include. 580 dwelling units comprised of 300 single family herneo and 200 multifamily unite. neghbarhoed commercial :par_:uinb1e for smalll:cde matl office ane other neighborhood decried:. and 30 we: of dedicatee ,pen :pace The application far the PRD was sob ,ratted and deemed corpkte before being di•enbuted to el 471y staff and other agencies with jurisdiction for review. Additionally. allotice of Application vasmailed to altproperty owner, directDp adjacent to the site. Currently the appfetion maternal: are belrg renewed. Following chi, review. a public hearing will be conducted In front of tho Spokane Valley Nearing bowline, At thic an, no date had been ntablished for Me public hearing. Puruant to Spokane Valley Municipal Code 17.00 C50. the Hearing bemire, make:ths final dedaion on all Pn0's. Process Al A Glance Tadd 5 0 3 Pee Ira links bei0rR' 10 Mee the Sppic33gn iocumarss 3113 Otter Ir13W_ni'E. related 02 Clt3 cY_• 54opniam. • 6'mgi•.opIint ion Pre -Application Conference Farm Pre-Apcticoticn Meeting Worksheet • Apllir•.oti nn Subd;viacn Application • Narrative • Geohazard Evaluator Dioloaical Cvaluatian, duffer Averssilan. and I I b•itai hlanadernert rlen • Sewer Conc.urrencv • Water Concurrency • Certificate cf'Water Availability • Cemnrate roi Sewer Avallablltty • Traffic Impact Analysis • Traffic TechnicalAppendix pt. 1 • TrafcTechnical Appendix pt. 2 • Planned Reside ntial Development Applica:ion • Staff Report & Decisions - Determination of Completeness • Determination of incompleteness • Agency Comments - Cenral Valley School District • Department of Ecoocav . Sookano Tribo of Indiana • Spokane Counry 'Litanies • Avista • Notification Documents • £JVlle_ l:'t Actia,:a0nu - Tale Company Certification - Affidavit of Publication • Legal Notice of Application • SEPA - Checklist • rrtarre1ive Public Comments Spokane jValley Painted Hills Planned Residential Development Thank you for submitting comments on the Painted Hills PRD. Your participation is all important part of the process. Your coiuiiients have been added to the public record which will be forwarded to the Spokane Valley Hearing Examiner for review prior to the public hearing. At this time, a date has not been established for the public hearing. The Painted Hills project is a 303 lot subdivision with a Planned Residential Development overlay and does not include any rezoning of the property. For the most recent information on this project and to view materials related to the development please visit: www. spokanevalley.orgipaintedhillsunfo DRAFT approached by citizens and that there is a large amount of misinformation about the need for the allocation number, and confirmed that the number is absolutely needed. Planner Barlow mentioned that many of these slides, those with the `Van Ness Feldman' logo are recycled from last July's presentation; she explained about the population allocation authority to plan as per State statutes, including that a periodic update is required, the requirements under the Growth Management Act, what the update shall include, and the process in reaching an allocation, beginning with the Office of Financial Management (OFM) projections, to the County Commissioner's required actions, committee recommendations, and the County adoption of allocations for County and local jurisdictions; she explained about the forecast and what it provides, and noted the previous attempts to reach a population allocation. Mr. Anderson then gave an explanation on the Planning Technical Advisory Committee, including how the population forecast is distributed by area; that the allocation is expressed as a big range: minimum, medium and maximum; said that those population allocation numbers will be translated into growth targets so cities can determine if they have the needed capacity; said we can look at past OFM numbers and see just how good the forecasts were; and said they are usually within 2% of the correct population. Mr. Hohman and Ms. Barlow also explained the "Existing Conditions Reports" which includes housing and economic trends, and buildable commercial, industrial, and residential land; they also explained some of the problems associated with the medium density residential zoning, mixed use zoning, office zoning, and neighborhood commercial zoning. Councilmembers Gothmann and Pace agreed the data are impressive and would be helpful in developing policies. Mayor Grafos called for a recess at 7:38 p.m.; he reconvened the meeting at 7:50 p.m., at which time the "Fehr/Peers Transportation System Existing Conditions" report was also discussed. Ms. Barlow mentioned the employment centers and the residential centers, and that there is a lot of employment north of I-90, but the most dense residential areas are on the south side of 1-90, which makes for traffic congestion around the 1-90 interchanges. Concerning Mineral Resource Lands, Mr. Hohman noted that staff will be meeting with the County and Central Pre -Mix in follow up of this topic, and that staff will bring further information at a future Council meeting. Mr. Hohman mentioned that the next steps include the development and conducting of the environmental review; and he thanked Mr. Anderson for attending tonight to help provide perspective and answer questions. 3. Painted Hills Development — Lori Barlow, Christina Janssen Director Hohman explained that project has resulted in a tremendous amount of staff time answering numerous questions via e-mails and phone calls; in trying to be as transparent with the community as possible, he mentioned the City's website, and that as pieces of this project more forward, the website will be updated as quickly as possible; said this has represented a huge impact to staff time in the amount of public information and requested documents; that there have been thirty-five public request requests with twenty-two coming from one specific individual, and two more associated with a law firm hired by a neighborhood group. Via their PowerPoint, Senior Planner Barlow and Planner Janssen explained the process so far concerning the Painted Hills Planned Residential Development, which included a brief history beginning prior to 1985 to July 24, 2015; they showed the current zoning and some pictures of what the area looks like today; discussed the different areas for development, explained that PRDs (Planned Residential Developments) are permitted in all residential zoning districts, and that the Hearing Examiner would make the final decision on this PRD. Ms. Janssen showed the timeline of the process, from formal application submitted, to today with staff and agency reviewing the application materials, followed by a SEPA (State Environmental Protection Act) Decision, Notice of Public Hearing to be mailed, staff report to be issued, that the Public Hearing would be held before the Hearing Examiner who would issue a decision, after which the appeal period would begin. Ms. Janssen also noted that the City's website includes a vast amount of information on the Painted Hills Development, which can be accessed from the City's home page; and that a postcard has been developed which is sent to those who inquire about this project, directing them to the City's website. Concerning the public hearing, Ms. Janssen stated that large signs will be placed on the property in three areas, and a mailing will be done to all those within a 400 -foot radius of the site. Ms. Janssen also Council Study Session: 10-06-2015 Page 3 of 5 Approved by Council: DRAFT noted that the Hearing Examiner will have the staff report, the code requirements, and the comments as well as have access to all studies provided by the applicant; she said the hearing has not been set yet as it can't take place until the SEPA determination has been issued; and confirmed Councilmember Hafner's comments that the Council has no say in this issue, that a zone change is not being proposed, and that the Hearing Examiner will be looking at this to determine what the PRD will look like. 3a. Sullivan Road West Bridge Replacement Project — "De Minimis" Determination— Steve Worley [added agenda item' Senior Engineer Worley explained that it was recently discovered that the vertical clearance between the surface of the Centennial Trail and the bottom of the new Sullivan Road Bridge won't meet minimum standards; and as a result, the Centennial Trail needs to be revised. Mr. Worley said that staff has been working with design consultant CH2M Hill to design the realigned and lowered trail. Because the contract is currently scheduled to place the new bridge girders in December and the local asphalt plants typically close for winter around Thanksgiving, Mr. Worley said that the project team is fast -tracking the design, permitting, right-of-way acquisition and construction; and said if the trail cannot be relocated by the time the asphalt plants close, the trail would need to be closed and detoured until next spring. Mr. Worley explained that to receive NEPA (National Environmental Protection Agency) recertification, a public meeting on the "de Minimis" determination is required, and having this issue placed as a motion as the next Council meeting, which will permit public comment, will satisfy this requirement. Mr. Worley explained that because there is AT&T fiber optic cable under the Trail which would result in about $150,000 cost just to lower that cable, the preferred option is to move the trail. Mr. Worley also said that since this is a federally funded project, we have to get those the two phases recertified since this work was not originally anticipated; said we already have a detour route in place since the Trail was closed during the course of the project. In response to Council question about time and cost, Mr. Worley said it will take three to four weeks to do the work and that we don't know the cost yet, but he estimated a couple hundred thousand dollars, adding that there is built into the budget for this project, about a half -million dollar contingency. Council agreed to move this forward for a motion for next week's Council meeting. 4. Proposed Contracting and Purchasing Code Amendments — Cary Driskell, Erik Lamb City Attorney Driskell said that staff became aware of some lack of clarity and deficiencies concerning contracting and purchasing within our Code, and have been working on this to have the material more usable for our staff; said since we don't have centralized purchasing, each department has responsibilities for contracting and purchasing. Mr. Driskell noted that Public Works does the most contracting, followed by Parks and Recreation. Mr. Driskell and Mr. Lamb explained the proposed changes to the various Code chapters, including Spokane Valley Municipal Code (SVMC) 2.65, 3.40 through 3.42, 3.45 through 3.49. As shown on slide #11, Chapter 3.42 SVMC mentions competitive bidding public works and of the "obtaining three or more bids for public works between $7,500 and the $40,000/$65,000 threshold, and that staff had discussed with the Finance Committee about increasing that $7,500 to $15,000, but that no determination had been made yet. After brief Council discussion, it was determined to leave it as is, and discuss it in more when this topic comes back to Council. At 8:58 p.m. it was moved by Deputy Mayor Woodard, seconded and unanimously agreed to extend the meeting thirty minutes. After Mr. Driskell and Mr. Lamb finished their PowerPoint presentation, it was decided that staff should bring this back in ordinance form for further discussion, and that the effective date of the ordinance could be discussed at that time, as the ordinance does not need to be effective five days after publication, but could be effective several months after adoption so that staff might have time for training on the new procedures prior to the effective date. 5. Advance Agenda — Mayor Grafos There were no suggested changes. 6. Community Development Block Grant 2016 Program — Mike Basinger This was for information only and was not reported or discussed. Council Study Session: 10-06-2015 Page 4 of 5 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 30, 2016 Check all that apply: ❑ consent ❑ old business ❑ information ® admin. report Department Director Approval: IZI ❑ new business ❑ public hearing ['pending legislation ❑ executive session AGENDA ITEM TITLE: Painted Hills Planned Residential Development -Project Overview GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: Project status admin report presented to Council October 6, 2015. BACKGROUND: City Council requested a status update on the Painted Hills Planned Residential Development Project at the September 22, 2015 Council meeting. The project update was originally presented to Council on October 6, 2015. Council has requested another update overview on the project status for the benefit of the four new councilmembers not present at the previous update. Staff will provide an updated overview of the project, explain the process for approval and answer questions about the development. OPTIONS: N/A RECOMMENDED ACTION OR MOTION: N/A BUDGET/FINANCIAL IMPACTS: N/A STAFF CONTACT: Gabe Gallinger, Development Services Manager ATTACHMENTS: PowerPoint Presentation COMMUNITY DEVELOPMENT l tNNING �ivsiv Painted Hills Planned Residential Development 1 - SOOTaw COMMUNITY DEVELOPMENT !RtANNING DIVISION - History • Prior to 1985: the property was zoned Agricultural and was designated as Urban in the Spokane County Future Land Use plan. • November 1985: a Conditional Use Permit was approved to operate a 9 hole golf course. • 1989: Golf course is opened to the public. • January 1, 1991 -Property is rezoned by Spokane County to UR -3.5 October 28, 2007: With the adoption of the City of Spokane Valley Zoning Regulations, the property is re -zoned Single -Family Residential district (R-3) August 2012: Golf Course files for bankruptcy. October 2013: Property obtained by Black Realty, Inc. July 24, 2015: Application is submitted for a 580 unit Planned Residential Development. Spokane valley. COMMUNITY DEVELOPMENT Current Zoning ' R-1 R-2 R-3 R-4 MF -1 U Mt -2 CSO 0 CMU MUC NC C ▪ RC 1 • I-2 • P/05 I1L L1 38th -Ave I ti�.Qi 0 VALLEY 45334.9060 as, •18'0,! =db n2U z 43rirtAve, L 45336.9191 R-3 to, 45334.9089 0 �—� r , 4440 41.9048 44041.9144 Thorpe;LRd \l'1 4¢°419093 3 77'D !1 `- —'40thAe 'l 45343.9099 I w I ' a o• . 45343.9143 45343.9033 45343.9093 45343.9094 45343.9085 45343.9086 —711 45343.9059 45343.9058 annal ar^^ 4 Valley COMMUNITY DEVELOPMENT Spokane �� galley COMMUNITY DEVELOPMENT PLANNING DIVISION Painted Hills today Spokane.000 Valley - COMMUNITY DEVELOPMENT f IIIA 111T' ESTATE 1 1.513 AC Pass -WE , ❑PEN SPACE PARK Sr WILDLIFE ?RAVEL. CD IQ RID d MULTI -FAMILY 1 1.95 AC. 1-1 ti SITE A PO® mR 1001. MK .331.2601 1,111011E M: ',MC % M/MCP MU, OW • P.a. NGS C 001 TIIR \RiM.f F.M WO 1F N11C WM! ClD9 SiSokanUa ley COMMUNITY DEVELOPMENT "PLANNING DIVISION N o . of Lots 52 Lot area 1,700 — 6,200 sq. ft. Lot frontage 20 — 40 ft. Spokane COMMUNITY DEVELOPMENT Single Family No. of Lots 206 Lot area 5,500 — 8,500 sq. ft. Lot frontage 50 — 60 ft. COMMUNITY DEVELOPMENT r 1 E STATE 1 i .5B B Am Estate Lots No. of Lots 42 Lot area 9,000 — 10,000 sq. ft. Lot frontage 80 ft. COMMUNITY DEVELOPMENT Multi -Family— 228 Units Mixed Use — 52 Units ller COMMUNITY DEVELOPMENT PANNING DIVISION e FSijOkane COMMUNITY DEVELOPMENT ANNING DIVISION , Planned Residential Development (PRD) SVMC 19.50 • PRD's are allowed in all residential zoning districts • Residential developments of all types are allowed in PRD's • Uses allowed in the Neighborhood Commercial zone are allowed in PRD's • PRD's allow greater flexibility when applying zoning regulations • The underlying zoning regulations dictate the density of a PRD • The Hearing Examiner makes the final decision on all PRD's Isp�kan Va11ey. COMMUNITY DEVELOPMENT LANNING DIVfSION Process Plat dss g S PA .checklist F'o F!ch2 T ,7.1 . TrC Impact NEPA I)ccisic,n Issued Notice ofPublic nol F= . • V t• . IMP 1.• • alt r ▪ 71,2 ,11 at bt �Y1 To days Keeping Our Citizens Informed Departments Departments - Horne ► Community and Economic Development r` City Attorney City Clerk II - City City Council ► City Manager ► Directory Documents Finance to - Forms Forms Human Resources ► Operations & Admin ► Parks & Recreation Police Public Works P Solid Waste ► Community and Economic Development b Community and Econorr.ic Development Welcome to Community and Economic Development The Community and Economic Development Department works with the community to establish and implement the long-:erm vision and goals of the City of Spokane Valley and to ensure that growth and development is safe and consistent with city policy. The department continues to focus on improving service delivery to the community and ove-all cus:orne- satisfaction. The Community and Economic Development Department has four divisions: • Building • Economic Development • Development Engineering • Planning Trending Projects: Painted Hills Planned Residential Development information Periodic Comprehensive Pian Update Contact Information John Hohman Community Development Director Phone: (509) 720-5300 jhohmanC spokanevalley.org Deanna Horton Administrative Assistant Phone: (509) 720-5301 dhorton@spokanevalley.org Doug Powell Building Official Phone: (509) 720-5305 dpowell@spokanevalley.org Gabe Gallinger Development Services Senior Engineer Phone: (509) 720-5312 ggallinger'� spokanevalley.org .0.0 Valley - COMMUNITY DEVELOPMENT Departments Departments - Home e Commumy and Economic Development ► City Attorney City Clerk ► City Council r City PAaaaaer ► Directory Documents Finance • Forms Human Resources ► Operations 4 Admin ► Parks & Recreation ► Poke Public Works ► Sohd Waste e • Painted Hills Planned Residential Development The City of Spokane Valley has received an application for a Planned Residential Development )PRD) located at 4403 S. Dishman Mica Rd. The site was formerly the Painted Hills Golf Course. The proposal includes 530 dwelling units comprised of 300 single family homes and 280 multifamily units, neighborhood commercial space suitable for small scale retail, office and other neighborhood services, and 30 acres of dedicated open space. The application for the PRD was submitted and deemed complete before being distributed to all City staff and other agencies with jurisdiction for review. Additionally, a Notice of Application was mailed to all property owners directly adjacent to the site. Currently the application materials are being reviewed. Following this review, a public hearing will be conducted in front of the Spokane Valley Hearing Examiner. At this time, no date has been established for the public hearing. Pursuant to Spokane Valley Municipal Code 17.30.060. the Hearing Examiner makes the final decision on all PRO's. •wcr __ Process At A Glance 5a \Iankj rthturd Yo .4 Prrla.I IkO Toils) Use the links below to view the application documents and other materials related to this development. October 6, 2015 Presentation to City Council • Pre -Application • Pre -Application Conference Form • Pre -Application Meeting Worksheet • Application • Subdivision Application • Narrative • Geohazard Evaluation • Biological Evaluation, Buffer Averaging, and Habitat Management Plan • Sewer Concurrency • Water Concurrency • Certificate of Water Availability • Certificate of Sewer Availability • Traffic Impact Analysis • Traffic Technical Appendix pt. 1 • Traffic Technical Appendix pt. 2 • Planned Residential Development Application • Traffic Impact Analysis - Response to Traffic Count Comments 10/15/2015 • Traffic Impact Analysis - Response to Traffic Count Comments 10/20/2015 • Traffic Impact Analysis - Response to TIA Comments • Staff Report & Decisions • Determination of Completeness • Determination of Incompleteness • Agency Comments • Central Valley School District • Department of Ecology • Spokane Tribe of Indians • Spokane County Utilities • Avista • Spokane Regional Health District • Spokane County Water District No. 3 • Fire Protection District 8 • City of Spokane Valley Comments • Traffic Impact Analysis Review- Sean Messner, PE Senior Traffic Engineer • Floodplain Review- Henry Allen, Development Engineer • Traffic Impact Analysis - Second Submittal - Sean Messner, PE Senior Traffic Engineer may' COMMUNITY DEVELOPMENT PUNNING DIVISION Public Comments Sikikane jValley Planned Residential Development Thank you for submitting comments on the Painted Hills PRD. Your participation is an important part of the process. Your comments have been added to the public record which will be forwarded to the Spokane Valley Hearing Examiner for review prior to the public hearing. At this time, a date has not been established for the public hearing. The Painted Hills project is a 303 lot subdivision with a Planned Residential Development overlay and does not include any rezoning of the property. Painted Hills For the most recent information on this project and to view materials related to the development please visit: www. spokanevalley. org%p aintedhillsinto COMMUNITY DEVELOPMENT 'PLANNING DIVESION Questions to Council for further direction. Deputy Mayor Woodard said he feels an easement enslaves the property and we would lose control for all practical purposes from a real estate standpoint. It was at this point that Councilmember Wood said he would abstain from any comments, vote or direction on this issue as the Carnhope Water District Chair, he has a certain belief about what Mr. Carroll is talking about and is slanted in that direction. City Attorney Driskell suggested to Councilmember Wood if that is the case, it would be appropriate for him to excuse himself from the dais. Since it was apparent that the discussion was almost concluded, Councilmember Wood remained at the dais. Mr. Driskell said he will get together with Mr. Carroll. In response to Councilmember Munch's question about the splash pad, Mr. Carroll said the District is willing to put the meter in the right-of-way on Pines, but since there is no right under the lease, they'd want to put the meter in the public right-of-way instead of on park property, hence the $7,100 additional charge. Mr. Calhoun said staff will come back to Council after reviewing the 2016 budget to see if we can make it happen without a budget amendment; and if not, Council could pursue a budget amendment. Council concurred. At 8:46 p.m., it was moved by Deputy Mayor Woodard, seconded and unanimously agreed to extend the meeting to 9:30 p. m. 6. Painted Hills Update — Gabe Gallinger Development Services Manager Gallinger explained that at the previous request of Council, and since there are four new Councilmembers who were not present at previous updates, staff was asked to give a status report on the Painted Hills Planned Residential Development Project. Mr. Gallinger went through his PowerPoint presentation briefly explaining the history of the area, current zoning, planned development of the lots, and the process involved; and brought attention to the section of the City's webpage with extensive information on the Painted Hills Planned Development. 7. Advance Agenda — Mayor Higgins There were no suggested changes to the Advance Agenda. 8. Council Check-in — Mayor Higgins There were no additional comments. 9. Acting City Manager Comments — Mark Calhoun Mr. Calhoun had no comments. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 9:04 p.m. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Council Study Session: 08-30-2016 Page 6 of 6 Approved by Council: 09-13-2016 Painted Hills Planned Residential Development City Council Project Status Update Spokane Valley History • Prior to An overview from the of the August 2016 Discussion ro .erty was zoned Agricultural and was desi_n Spokane County Future Land Use p an. • r 1 an in the • November 1985: a Conditional Use Permit was approved to operate a 9 hole golf course. • 1989: Golf course is opened to the public. • January 1, 1991 -Property is rezoned by Spokane County to UR -3.5 • October 28, 2007: With the adoption of the City of Spokane Valley Zoning Regulations, the property is re -zoned Single -Family Residential district (R-3) • August 2012: Golf Course files for bankruptcy. • October 2013: Property obtained by Black Realty, Inc. • July 24, 2015: Application is submitted for a 580 unit Planned Residential Development (PRD). 2 Citizen Information Community and Public Works » Community and Economic Development Welcome to Community & Public Works The Community & Economic Development Department works with the community to establish and implement the Tong -term vision and goals of the City of Spokane Valley and to ensure that growth and development is safe and consistent with city policy. The department continues to focus on improving service delivery to the community and overall customer satisfaction. The Community & Economic Development Department has four divisions: • Building and Planning • Economic Development • Engineering Trending Projects: Painted Hills Planned Residential Development Information Cont Deanna Admini Phone dhort DoU Bu Ph dp Development Hills p �elOPment I anned Paevel�p ent p°hone Valley ha Residential280 �tuP°fia nilncludes 58, Ofriro y On ,., ecates retail 5Pa(e, The aalace 6n'✓iron schetlule The Pu in the e R,ll°wir ,007 of SStabilshE 011 its s)3cSivDh,;,1e atRdn ;04 a itPetaw rr0n for the PRn$hborhoo0 sery escr505 ao veitablea or sac ate a8encies remen comPj< mailed to'tli jurisakt Monday. September 25 2077 5:30-6:00 p,m OPen House 6:00- 8,00p,m. Formal Meeting CenterPlac5 - 2426 N. D. ntal mpatt sGr� receive Puha, Discovery Place h me Wi 55/ es 5ential merry the Additional and links ' rDr^ss 4, Glance e mmen't"ed and at thtl$ ! Re: >ing Meeting cope 0f a been EPA 4PPltratio 3 Painted Hills Site Painted Hills PRD Overview and Closer look 2.111.6AC- ESTATE 1 1 .5B A PASSIVE .1 OPEN SPACE PA IRK & WILOLFFE TF2AVEL COQ P 1 D or,friokoi.•••. f '. COMMIERCIALd - 1.82 AO. MULTI-FAF19LY 1 I.95 AC, MLy(s0 LISE•'RETAI L 2.13 AC. SITE C FriVIC fan. 11---1 ae�u rof �- iIot._ #SS .1.1,}1.6:41. -TF #.•kN.#.4Cx. 02 ,7•••J•! 7•41a130i i S Vin. V- u•'p E6 I l/ V!L1 IJ _ (' r L__J 711 f1 0 P-� MULTl•FAMILY RESIDENTIAL L COTTAGE' mi LaTs , um, 1miilUUiuUIJI 11ft■.ii 111-... IN -I ,T 111111®®11 9 N©LE 111111. FA MI LY 1. R E SI DE NT I AL Tnli1Iu11111. 1111Iu�1111111I 11111.1.1 1111111/ 111111111 Immo ERCIAL ,..I1 1 1111.111111" 11 COMMERCIAL I ESTATE LOTS _pct rgrar. _ 1,C4FL AGnG Cottages • No. of Lots • 52 • Lot area • 1,700 — 6,200 sq. ft. • Lot frontage • 20 — 40 ft. I1\1L111)_ �I Yn�,� pa r MULTIFAMILY RESIDENT AL �-i I' L Si LII IAIaL IIIA}; �' LOT6 • !UIIIS® pin IIiIIIIJI� e I11It' MERCIA 11E1111 11111111. 11111111 11111 m1111111- •11111111111 1111/1111 'p' II . U11111111 WPM . II hIi1■uI■IIIIm'.131 41iisnor \ • co ERCIAL FIR Single Family No. of Lots 206 Lot area 5,500 — 8,500 sq. ft. •U �I - N©LG FAMILY _ RE51QEfVT1AL V 11111 m1111111- •11111111111 1111/1111 'p' II . U11111111 WPM . II hIi1■uI■IIIIm'.131 41iisnor \ • co ERCIAL FIR Single Family No. of Lots 206 Lot area 5,500 — 8,500 sq. ft. •U \ V/L 1 1 / _ </r/ rr ;`- a'— I 0.,-- 5GIl. t COTTAGE in. t3 I; LC3T�.'': � 1!� i11!11111111'_ imm MULTI-FAM[LY1111 =II�_111111 RESICENT AL II�J�l? IM I ,®i III�i1®11111L { 1 li ' ��111�� 11111�1f .; IIIIHUIIH111111 11� R NOLAs- FAMALY I1 RESIDENTIAL 11111111■11' 111111111 MERCIAL UMillignIMIRE I.\ tiling -pjESTATE v.soj --T-1 LOTS I•�` CO MERCIAL inORRC FLUAL. ePeC Estate Lots • No. of Lots • 42 ■ Lot area • 9,000 — 10,000 sq. ft. • Lot frontage • 80 ft. L Ill _Li ' 71t1"'" - _ N1 ULTIFAM PL RESIDENT A rom111111 Ii 1 momo 1111EMIRMII= 11N 11 EiR ET Al L 2. 1 Z AC. = CO Multi -Family — 228 Units Mixed Use — 52 Units 10 • COMM RGIA 1 6E2 AC. Former Clubhouse converted to Tap House and Restaurant Current Zoning 2007 — 2017 Zoning • Comprehensive Plan Update • No changes to zoning of subject property • Slight changes in Vicinity Zoning • C & R-2 became CMU • R-4 and CMU became R-3 La 45332.9126 411 7 VALLEY 45334.9060 mit 45336.9191 R-3 45334.9089 4 t A ve 44041 9048 44041.9144 44041 9093 Lc. —71 —740 p - 1 LgI. --__-------- 45343.9093 45343.91:194 45343.9085 45343.9086 0173, 45343.9143 45343 9033 45343.9059 45343.9058 Planned Residential Develo RD) SVMC 19.50 Key points of • PRD's are allowed in all residential zonin: a ' ' tsa PRD! • Residential developments of all types are allowed in PRD's • Uses allowed in the Neighborhood Commercial zone are allowed in PRD's • PRD's allow greater flexibility when applying zoning regulations • The underlying zoning regulations dictate density of a PRD • The Hearing Examiner makes the final decision on PRD's Project Status Update Application Review Benchmarks 2015 -present Traffic Concurrency issued Ongoing Flood Plain Review • • O SEPA Determination of Significance Issued C 0 0 4 o 'lls PRD Revi T Process A A Glance 44-1 a 2 Q IMP en pyo Roping Meeting Segernber 25 2017 Draft EIS Issued D Final EIS Issued D Present ac . n j la' -8 z um Staff Report Issued um in Permit Appeal Period B 15 fl_ N NAL. SPECIAL FLOOD HAZARD AREA 8❑IJNDARY IMINNINI =MS MI' ii -010. Mai s. E"ISL nkE+ FAgE, Hn: uct�un+er _ - COMPENSATORY STIRACE AREA Ip6 Illlllil� illlli 11- • 1, 4.. 5'E`.IN. FL-X4i Nn2aPG {?Ei. B=viCNM I IAL FL'.`:r ARE, �aF T -_+ E"1=L FL EIA9 EDCp 53E163 O E FFECTI V 16 Environmental Impact Statement Development Process Determination of Significance Issued September 8, 2017 Public Participation Throughout EIS Scoping Meeting September 25, 2017 Draft EIS Issued January 2018* Final EIS Issued March 2018* Scoping Comment Period Ended September 29, 2017 Final Scoping Decision October 2017* Public Comment Hearing February 2018* Comment Period Ends February 2018* * These dates are tentative time frames and may oe adjusted. Questions regarding potential property purchase by the City CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 17, 2017 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Administrative report - Request for Qualifications for Development of Continuity of Operations Plan. GOVERNING LEGISLATION: Chapter 118-30 WAC. PREVIOUS COUNCIL ACTION TAKEN: Consensus from Council on July 25, 2017, to request that staff develop a request for qualifications ("RFQ") to identify a consultant who may assist the City with developing a Spokane Valley Continuity of Operations Plan ("COOP"). BACKGROUND: City Council has indicated a desire for the City to develop a continuity of operations plan to ensure continued operations in the event of a natural or manmade disaster. Currently, the City is a partner through an interlocal agreement with the Greater Spokane Emergency Management office, which is a coordinating agency for disaster preparedness, response, and recovery for the greater Spokane area. However, the City does not have a plan in place specific to the City. The City intends to solicit proposals through an RFQ process. The RFQ is attached for City Council review. Generally, the City is seeking a consultant to (1) conduct a risk -analysis assessment of essential services for the City's citizens, giving consideration to the relationship of the City with other critical service providers (e.g., water, fire, power, etc); (2) develop a COOP for the City based upon the risk analysis that identifies specific plans for maintaining critical City services during a disaster; (3) ensure the COOP complies with applicable state and federal standards; and (4) provide appropriate training for City staff to implement the COOP. The RFQ is anticipated to be released on October 20, 2017, and proposals are due November 9, 2017. Upon negotiation of a contract price with the most qualified consultant, staff will provide City Council with a recommended consultant and contract for Council approval. OPTIONS: Consensus to release RFQ, with or without amendments; or take other action deemed appropriate. RECOMMENDED ACTION OR MOTION: Consensus to release RFQ. BUDGET/FINANCIAL IMPACTS: Unknown at this time. STAFF CONTACT: Cary Driskell, City Attorney; Erik Lamb, Deputy City Attorney; Mark Werner, Spokane Valley Police Chief ATTACHMENTS: Draft RFQ Sfookane' jUalley 10210 E Sprague Avenue • Spokane Valley WA 99206 509.921.1000 • Fax: 509.921.1008 • cityhall@spokanevalley.org CITY OF SPOKANE VALLEY REQUEST FOR QUALIFICATIONS Development of Continuity of Operations Plan Due Date: 4:00 p.m., November 9, 2017 The City of Spokane Valley (the "City") is seeking a consultant to assist with the development of a comprehensive Continuity of Operations Plan ("COOP") through this Request for Qualifications ("RFQ"). Background information The City of Spokane Valley is a non -charter code city organized under Title 35A RCW, and has a Council -Manager form of government. The City Council consists of seven members elected at - large. The Mayor is elected by his fellow Councilmembers, and serves as the Chair of the Council. The City Manager directs all City operations. The City Manager seeks at all times to develop and implement a "best practices" approach in operating the City government and to achieve a balanced, efficient, economical, and quality service delivery. The City of Spokane Valley incorporated March 31, 2003, and is currently the tenth largest city in Washington, encompassing 38.5 square miles. Its current population is approximately 95,000. The City is part of the larger Spokane metropolitan area of approximately 450,000. The City generally considers itself to be a "contract" city, with many core services provided by contract with private or other public entities. The City currently provides planning, permitting, and building services as well as police and other related public safety services. The City contracts for solid waste collection and disposal and park and street maintenance. The City does not provide fire, water, electrical, gas, or sewer services, as such services are provided by other separately governed municipal, quasi -municipal, and private entities. The City is a partner with the Greater Spokane Emergency Management office, which is a coordinating agency for disaster preparedness, response, and recovery for the greater Spokane area. It operates the Greater Spokane Emergency Coordination Center. Information about the GSEM may be found at https://www.spokanecounty.org/1951/About-Us. The City anticipates that any COOP will also include appropriate provisions for communication and cooperation with these other service providers. After working through the aftermath of the significant windstorm in November 2015, as well as witnessing other national catastrophic events, the City has identified a need to better prepare for future catastrophic events. Accordingly, the City desires to establish a clear plan of operations in the event of a catastrophic event. Request for Qualifications for Emergency Preparedness Consultant Spokane Valley, WA October 20, 2017 Page 1 of 14 Communications All communications related to responding to this RFQ are to be directed to Elisha Heath, Executive Assistant, at eheath@spokanevalley.org or (509) 720-5108. Unauthorized contact regarding this RFQ with other City employees or City Councilmembers shall result in automatic disqualification. Any oral communications by Elisha Heath, Executive Assistant, will be considered unofficial and non-binding on the City. Scope of Work The City is requesting qualifications for professional services to assist in the development of the City's COOP. The City desires the COOP to ensure the City maintains essential services and mission -critical functions during natural and manmade disasters (e.g. windstorms, fires, blizzards, floods, bombs) or global threats (e.g. flu pandemic). The Consultant shall provide a brief narrative demonstrating their approach to accomplish the following tasks: Task 1: Conduct a City -Wide Risk Analysis The Consultant shall assess the City's mission -critical functions in order to identify areas of potential vulnerability, current control measures and preparedness, and develop recommendations to mitigate the deficiencies. The risk analysis shall include a list of agencies involved, review of the chain of command, the organizational relationship between the City and other agencies and critical service providers, and the relationship between the City and post -emergency response resources (e.g., State assistance, FEMA assistance). Other areas for review include resources to be used in response and recovery and the financing for such actions. Mission -critical functions include, but are not limited to: 1. Ability to exercise civil authority; 2. Maintain the safety of the general public; 3. Sustain the industrial or economic base during an emergency; 4. Identify other regional or applicable emergency plans; 5. Provide other vital or mission -critical services identified by the COOP assessment; and 6. Identify recovery resources. Task 2: Develop COOP Once the risk analysis is complete, the Consultant shall develop the comprehensive COOP to ensure the City maintains the appropriate and identified mission -critical functions. The COOP shall identify agencies, chain of command, the organizational relationship between the City and other agencies and critical service providers, and the relationship between the City and post - emergency response resources (e.g., State assistance, FEMA assistance). The COOP shall also include City -specific planning for critical personnel and systems, as well as other functions and the plan and implementation procedures to ensure continued operations during an emergency event. The COOP shall describe the anticipated resources for response and recovery and the Request for Qualifications for Emergency Preparedness Consultant Spokane Valley, WA October 20, 2017 Page 2of14 anticipated financing options for those actions. The COOP shall be coordinated with any identified regional emergency plan as applicable. Task 3: COOP Compliance It is imperative that the City's COOP be in compliance with federal disaster preparedness regulations, requirements, and guidelines, including but not limited to Federal Continuity Directives ("FCDs") 1 and 2, and the FEMA COOP Continuity Planning Guidance. Consultant shall also ensure that the final COOP complies with any other applicable federal and/or state disaster preparedness statutes or regulations, including but not limited to chapter 118-30 WAC. Task 4: Plan Testing and Staff Training The Consultant shall assist the City in testing the plan in a manner consistent with generally accepted protocols. Additionally, the Consultant shall be responsible for developing materials for use in training City staff regarding the COOP. The Consultant shall conduct the training or provide a qualified instructor in its stead. The Consultant's response shall include a detailed plan to schedule and conduct testing and training within the timeframe outlined in the RFQ. Task 5: Ongoing Communications; Presentations At a minimum, the successful Consultant will: 1. Maintain ongoing communication with the project manager on the overall planning and development of the COOP; and 2. Provide a presentation of the finalized COOP to designated City staff, and to the City Council before a public meeting. Schedule The City anticipates the following schedule for completion of the RFQ process: RFQ publication date: October 20, 2017 RFQ submission date: November 9, 2017 Deliverables: As agreed in contract Approval of the contract and authorization for execution is subject to City Council approval. How to Respond Submit five copies of written responses no later than 4:00 p.m. Pacific Standard Time on November 9, 2017 to City of Spokane Valley, Attn: Elisha Heath, Executive Assistant, 10210 East Sprague Avenue, Spokane Valley, WA 99206. Limit written responses, excluding attachments, to 15 pages. Submissions may also be emailed to: Elisha Heath, Executive Assistant at eheath@spokanevalley.org. Submittals shall be signed by authorized representatives of the responding entity. Unsigned proposals shall not be considered. Written proposals not received by 4:00 p.m. on November 9, 2017 shall not be considered by the City. The responding entity is responsible for ensuring that written responses are received by the City by the time and date Request for Qualifications for Emergency Preparedness Consultant Spokane Valley, WA October 20, 2017 Page 3of14 specified herein and accept all risk of late delivery for the method of delivery chosen, regardless of fault. Submittal Requirements Written responses shall cover the following areas of inquiry: 1. Business Statement, attached hereto as Attachment "A". 2. Business/Agency history, including qualifications. Provide experience in emergency preparedness analysis, emergency management, drafting COOP or similar plans, and implementation of plans. Include discussion of understanding of all applicable federal and state laws and experience with such laws. 3. List the relevant experience and qualifications of the employees who will be assigned to this project. 4. Provide two samples of COOP Plans (or similar plans) you have done for similar municipalities. 5. Provide initial discussion of approach to and thoughts about meeting the Scope of Work outlined above. Include proposed timeline for each task and deliverable. 6. Provide three letters of recommendation from individuals, businesses or agencies that have used your company for similar services. Provide three references that the City may contact. Naming of a reference is considered permission to contact the reference. The City may contact outside individuals, whether offered as references or not. The City retains the right to use such information in its decision. Submittal of a response is agreement that the City may contact and use such information. Evaluation Criteria Responses will be evaluated by the City as set forth immediately below: 1. Completed Business Statement. 2. Business agency and history, including qualifications and ability of the firm to provide the requested services. 3. Experience and qualifications of the employees assigned to this project. 4. Samples of work. 5. Approach to Scope of Work and schedule. 6. Letters of recommendation. The City reserves the right to utilize new or revised evaluation criteria at its sole discretion. Addenda, Modifications and Clarifications 1. The City reserves the right to change the RFQ schedule or issue addenda to the RFQ at any time. All such addenda will become part of the RFQ. The City will provide notification of addenda in the same manner as distribution of the RFQ. It is the responder's responsibility to confirm as to whether any addenda have been issued. The City also reserves the right to cancel or reissue the RFQ. 2. The City reserves the right to request for any responding entity to clarify its proposal or to supply any additional material deemed necessary to assist in the evaluation of the Request for Qualifications for Emergency Preparedness Consultant Spokane Valley, WA October 20, 2017 Page 4of14 proposal. Modification of a proposal already received will be considered only if the modification is received prior to the submittal deadline. Any modifications shall be made in writing, executed and submitted in the same form and manner as the original proposal. Evaluation and Selection The City reserves the right to award the contract to the responding entity which best meets the needs and interests of the City, or to reject any and all responses as set forth below. The following steps are anticipated: Step 1. Receipt and review of qualifications and written responses. Step 2. City follow-up with respondents and possible interviews. Step 3. Initial reference and information check. Step 4. Selection of provider. Step 5. Negotiation of fees, price, and/or costs and contract. Approval of the contract and authorization for execution is subject to City Council approval. Submissions shall be evaluated on the following scoring system: Agency history, qualifications, experience, interviews (if applicable): 55 points Approach to Scope of Work and schedule: 35 points Completeness and thoroughness of proposal: 10 points Total: 100 points The City reserves the right to modify the evaluation scoring at any time. Any respondent that fails to provide any required portion of the submission may be rejected for non -responsiveness. Finalize a Scope of Work City representatives and the selected finalist will review and finalize a Scope of Work. Contract; Fee, Price, and Cost After identification of the most highly qualified firm, the City shall request a fee proposal from the firm and thereafter negotiate fees, prices and/or costs at amount(s) that are determined by the City to be fair and reasonable. If the City is unable to negotiate a fair and reasonable price for services, the City may terminate negotiations and select the next most highly qualified firm. The City's proposed contract, with the terms and conditions, is attached to this RFQ as Attachment "B". Please note that the City expects all submitting entities to consent to the City contract, terms and conditions, and does not anticipate agreeing to any modifications or exceptions. Any exceptions or modifications to the contract proposed by an entity must be noted in the responsive submittal. The exception to this is in the drafting of the Scope of Work and negotiating fees, prices, and/or costs. The City reserves the right to negotiate and revise any or all contract terms and conditions prior to contract signature. Insurance Requirements Respondents shall be required to meet the insurance requirements set forth in the City's contract, attached as Attachment "B." Request for Qualifications for Emergency Preparedness Consultant Spokane Valley, WA October 20, 2017 Page 5 of 14 Rejection of Proposals The City reserves the right to reject any or all submittals, portions, or parts thereof. The City reserves the right to obtain services through other means. Non -Collusion Submittal and signature of a proposal swears that the document and proposal is genuine and not a sham or collusive, and not made in interest of any person not named, and that the responding entity has not induced or solicited others to submit a sham offer, or refrain from proposing. No Costs The City shall not be responsible for any costs incurred by any respondents in preparing, submitting, or presenting its response to the RFQ or interview process, if applicable. The City shall not be responsible for any costs incurred by the responding entity selected by the City prior to the date of the contract. Non -Endorsement As a result of the selection of a responding entity, the City is neither endorsing nor suggesting the responding entity's services are the best or only solution. The responding entity agrees to make no reference to the City in any literature, promotional material, brochures, sales presentation or the like without prior express written consent from the City. Ownership of Documents Any reports, studies, conclusions and summaries submitted by the responding entity shall become the property of the City. Public Records Under Washington State law, the documents (including all such items as described in RCW 42.56.010 for the term "writing") submitted in response to this RFQ (the "documents") become a public record upon submission to the City, subject to mandatory disclosure upon request by any person, unless the documents are exempted by a specific provision of law. If the City receives a request for inspection or copying of the documents, it will promptly notify the person submitting the documents to the City (by U.S. mail and electronic mail if the person has provided an e-mail address) and upon written request of such person, received by the City within five days of the providing of such notice, will postpone disclosure of the documents for a reasonable period of time as permitted by law to enable such person to seek a court order prohibiting or conditioning the release of such documents. The City assumes no contractual obligation to enforce any exemption. Request for Qualifications for Emergency Preparedness Consultant Spokane Valley, WA October 20, 2017 Page 6of14 Attachment "A" BUSINESS STATEMENT Please complete and submit with your response. 1. Name of business: 2. Business address: 3. Phone: Business fax: e-mail: 4. Business classification (check all that apply): Individual Partnership Corporation 5. Federal tax number (UBI number): 6. Name of owner: 7. Does the company maintain insurance in amounts specified by the City contract: Yes: No: (General liability insurance of at least $1,000,000 per occurrence; $2,000,000 aggregate, Combined Single Limit (CSL); Automobile liability of at least $1,000,000 per accident CSL; Professional Liability, if applicable, of at least $1,000,000. If no, describe the differences: 8. Are there claims pending against this insurance policy? Yes: No: If yes, please explain the nature of the claims: 9. Has the company or anybody in the company ever been disqualified or terminated by any public agency? Yes: No: 10. Proposal offers shall be good and valid until the City completes the award or rejects the proposals. Failure to concur with this condition may result in rejection of the offer. Does the firm accept this condition? Yes: No: I certify that to the best of my knowledge, the information contained in this proposal is accurate and complete, and that I have the legal authority to commit this company to a contractual agreement SIGNATURE: Date: PRINT NAME AND TITLE OF SIGNER: Request for Qualifications for Emergency Preparedness Consultant Spokane Valley, WA October 20, 2017 Page 7 of 14 Attachment "B" Form of Contract AGREEMENT FOR PROFESSIONAL SERVICES <Consultant> THIS AGREEMENT is made by and between the City of Spokane Valley, a code City of the State of Washington, hereinafter "City" and <name of Consultant, hereinafter "Consultant," jointly referred to as "Parties." IN CONSIDERATION of the terms and conditions contained herein, the Parties agree as follows: 1. Work to Be Performed. Consultant shall provide all labor, services, and material to satisfactorily complete the Scope of Services, attached as Exhibit A. A. Administration. The City Manager or designee shall administer and be the primary contact for Consultant. Prior to commencement of work, Consultant shall contact the City Manager or designee to review the Scope of Services, schedule, and date of completion. Upon notice from the City Manager or designee, Consultant shall commence work, perform the requested tasks in the Scope of Services, stop work, and promptly cure any failure in performance under this Agreement. B. Representations. City has relied upon the qualifications of Consultant in entering into this Agreement. By execution of this Agreement, Consultant represents it possesses the ability, skill, and resources necessary to perform the work and is familiar with all current laws, rules, and regulations which reasonably relate to the Scope of Services. No substitutions of agreed-upon personnel shall be made without the prior written consent of City. Consultant represents that the compensation as stated in paragraph 3 is adequate and sufficient for the timely provision of all professional services required to complete the Scope of Services under this Agreement. Consultant shall be responsible for the technical accuracy of its services and documents resulting therefrom, and City shall not be responsible for discovering deficiencies therein. Consultant shall correct such deficiencies without additional compensation except to the extent such action is directly attributable to deficiencies in City -furnished information. C. Standard of Care. Consultant shall exercise the degree of skill and diligence normally employed by professional consultants engaged in the same profession, and performing the same or similar services at the time such services are performed. D. Modifications. City may modify this Agreement and order changes in the work whenever necessary or advisable. Consultant shall accept modifications when ordered in writing by the City Manager or designee, so long as the additional work is within the scope of Consultant's area of practice. Compensation for such modifications or changes shall be as mutually agreed between the Parties. Consultant shall make such revisions in the work as are necessary to correct errors or omissions appearing therein when required to do so by City without additional compensation. Request for Qualifications for Emergency Preparedness Consultant Spokane Valley, WA October 20, 2017 Page 8of14 2. Term of Contract. This Agreement shall be in full force and effect upon execution and shall remain in effect until completion of all contractual requirements have been met as determined by City. Consultant shall complete its work by <date>, 20 , unless the time for performance is extended in writing by the Parties. Either Party may terminate this Agreement for material breach after providing the other Party with at least 10 days' prior notice and an opportunity to cure the breach. City may, in addition, terminate this Agreement for any reason by 10 days' written notice to Consultant. In the event of termination without breach, City shall pay Consultant for all work previously authorized and satisfactorily performed prior to the termination date. 3. Compensation. (Option A: If using Option A, delete option B and delete these yellow sections) City agrees to pay Consultant $ , (which includes Washington State Sales Tax if any is applicable) as full compensation for everything done under this Agreement, as set forth in Exhibit B. Consultant shall not perform any extra, further, or additional services for which it will request additional compensation from City without a prior written agreement for such services and payment therefore. (Option B: If using Option B, delete option A and delete these yellow sections) City agrees to pay Consultant an agreed upon hourly rate up to a maximum amount of $ as full compensation for everything done under this Agreement, as set forth in Exhibit B. Consultant shall not perform any extra, further, or additional services for which it will request additional compensation from City without a prior written agreement for such services and payment therefore. 4. Payment. Consultant shall be paid monthly upon presentation of an invoice to City. Applications for payment shall be sent to the City Finance Department at the below -stated address. City reserves the right to withhold payment under this Agreement for that portion of the work (if any) which is determined in the reasonable judgment of the City Manager or designee to be noncompliant with the Scope of Services, City standards, City Code, and federal or state standards. 5. Notice. Notices other than applications for payment shall be given in writing as follows: TO THE CITY: TO THE CONSULTANT: Name: Christine Bainbridge, City Clerk Name: Phone: (509) 921-1000 Phone: Address: 10210 East Sprague Ave. Address: Spokane Valley, WA 99206 6. Applicable Laws and Standards. The Parties, in the performance of this Agreement, agree to comply with all applicable federal, state, and local laws and regulations. Consultant warrants that its designs, construction documents, and services shall conform to all federal, state, and local statutes and regulations. 7. Certification Regarding Debarment, Suspension, and Other Responsibility Matters — Primary Covered Transactions. A. By executing this Agreement, the Consultant certifies to the best of its knowledge and belief that it and its principals: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; Request for Qualifications for Emergency Preparedness Consultant Spokane Valley, WA October 20, 2017 Page 9of14 2. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (A)(2) of this certification; and 4. Have not within a three-year period preceding this application/proposal had one or more public transactions (federal, state, or local) terminated for cause or default. B. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this Agreement. 8. Relationship of the Parties. It is understood and agreed that Consultant shall be an independent contractor and not the agent or employee of City, that City is interested in only the results to be achieved, and that the right to control the particular manner, method, and means in which the services are performed is solely within the discretion of Consultant. Any and all employees who provide services to City under this Agreement shall be deemed employees solely of Consultant. The Consultant shall be solely responsible for the conduct and actions of all its employees under this Agreement and any liability that may attach thereto. 9. Ownership of Documents. All drawings, plans, specifications, and other related documents prepared by Consultant under this Agreement are and shall be the property of City, and may be subject to disclosure pursuant to chapter 42.56 RCW or other applicable public record laws. The written, graphic, mapped, photographic, or visual documents prepared by Consultant under this Agreement shall, unless otherwise provided, be deemed the property of City. City shall be permitted to retain these documents, including reproducible camera-ready originals of reports, reproduction quality mylars of maps, and copies in the form of computer files, for the City's use. City shall have unrestricted authority to publish, disclose, distribute, and otherwise use, in whole or in part, any reports, data, drawings, images, or other material prepared under this Agreement, provided that Consultant shall have no liability for the use of Consultant's work product outside of the scope of its intended purpose. 10. Records. The City or State Auditor or any of their representatives shall have full access to and the right to examine during normal business hours all of Consultant's records with respect to all matters covered in this Agreement. Such representatives shall be permitted to audit, examine, make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, and record of matters covered by this Agreement for a period of three years from the date final payment is made hereunder. 11. Insurance. Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by Consultant, its agents, representatives, employees, or subcontractors. A. Minimum Scope of Insurance. Consultant shall obtain insurance of the types described below: 1. Automobile liability insurance covering all owned, non -owned, hired, and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. Request for Qualifications for Emergency Preparedness Consultant Spokane Valley, WA October 20, 2017 Page 10 of 14 2. Commercial general liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop -gap independent contractors and personal injury, and advertising injury. City shall be named as an additional insured under Consultant's commercial general liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO CG 20 26. 3. Workers' compensation coverage as required by the industrial insurance laws of the State of Washington. 4. Professional liability insurance appropriate to Consultant's profession. B. Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 1. Automobile liability insurance with a minimum combined single limit for bodily injury and property damage of no less than $1,000,000 per accident. 2. Commercial general liability insurance shall be written with limits no less than $1,000,000 for each occurrence, and $2,000,000 for general aggregate. 3. Professional liability insurance shall be written with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. C. Other Insurance Provisions. The policies are to contain, or be endorsed to contain, the following provisions for automobile liability, professional liability, and commercial general liability insurance: 1. Consultant's insurance coverage shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by City shall be in excess of Consultant's insurance and shall not contribute with it. 2. Consultant shall fax or send electronically in .pdf format a copy of insurer's cancellation notice within two business days of receipt by Consultant. 3. If Consultant maintains higher insurance limits than the minimums shown above, City shall be insured for the full available limits of commercial general and excess or umbrella liability maintained by Consultant, irrespective of whether such limits maintained by Consultant are greater than those required by this Agreement or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by Consultant. 4. Failure on the part of Consultant to maintain the insurance as required shall constitute a material breach of the Agreement, upon which the City may, after giving at least five business days' notice to Consultant to correct the breach, immediately terminate the Agreement, or at its sole discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to City on demand, or at the sole discretion of the City, offset against funds due Consultant from the City. Request for Qualifications for Emergency Preparedness Consultant Spokane Valley, WA October 20, 2017 Page 11 of 14 D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. E. Evidence of Coverage. As evidence of the insurance coverages required by this Agreement, Consultant shall furnish acceptable insurance certificates to the City Clerk at the time Consultant returns the signed Agreement, which shall be Exhibit C. The certificate shall specify all of the parties who are additional insureds, and shall include applicable policy endorsements, and the deduction or retention level. Insuring companies or entities are subject to City acceptance. If requested, complete copies of insurance policies shall be provided to City. Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions, and/or self-insurance. 12. Indemnification and Hold Harmless. Consultant shall, at its sole expense, defend, indemnify, and hold harmless City and its officers, agents, and employees, from any and all claims, actions, suits, liability, loss, costs, attorney's fees, costs of litigation, expenses, injuries, and damages of any nature whatsoever relating to or arising out of the wrongful or negligent acts, errors, or omissions in the services provided by Consultant, Consultant's agents, subcontractors, subconsultants, and employees to the fullest extent permitted by law, subject only to the limitations provided below. Consultant's duty to defend, indemnify, and hold City harmless shall not apply to liability for damages arising out of such services caused by or resulting from the sole negligence of City or City's agents or employees pursuant to RCW 4.24.115. Consultant's duty to defend, indemnify, and hold City harmless against liability for damages arising out of such services caused by the concurrent negligence of (a) City or City's agents or employees, and (b) Consultant, Consultant's agents, subcontractors, subconsultants, and employees shall apply only to the extent of the negligence of Consultant, Consultant's agents, subcontractors, subconsultants, and employees. Consultant's duty to defend, indemnify, and hold City harmless shall include, as to all claims, demands, losses, and liability to which it applies, City's personnel -related costs, reasonable attorneys' fees, the reasonable value of any services rendered by the office of the City Attorney, outside consultant costs, court costs, fees for collection, and all other claim -related expenses. Consultant specifically and expressly waives any immunity that may be granted it under the Washington State Industrial Insurance Act, Title 51 RCW. These indemnification obligations shall not be limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable to or for any third party under workers' compensation acts, disability benefit acts, or other employee benefits acts. Provided, that Consultant's waiver of immunity under this provision extends only to claims against Consultant by City, and does not include, or extend to, any claims by Consultant's employees directly against Consultant. Consultant hereby certifies that this indemnification provision was mutually negotiated. 13. Waiver. No officer, employee, agent, or other individual acting on behalf of either Party has the power, right, or authority to waive any of the conditions or provisions of this Agreement. A waiver in one instance shall not be held to be a waiver of any other subsequent breach or nonperformance. All remedies afforded in this Agreement or by law shall be taken and construed as cumulative and in addition to every other remedy provided herein or by law. Failure of either Party to enforce at any time any of the provisions of this Agreement or to require at any time performance by the other Party of any provision hereof shall in no way be construed to be a waiver of such provisions nor shall it affect the validity of this Agreement or any part thereof. Request for Qualifications for Emergency Preparedness Consultant Spokane Valley, WA October 20, 2017 Page 12 of 14 14. Assignment and Delegation. Neither Party shall assign, transfer, or delegate any or all of the responsibilities of this Agreement or the benefits received hereunder without prior written consent of the other Party. 15. Subcontracts. Except as otherwise provided herein, Consultant shall not enter into subcontracts for any of the work contemplated under this Agreement without obtaining prior written approval of City. 16. Confidentiality. Consultant may, from time -to -time, receive information which is deemed by City to be confidential. Consultant shall not disclose such information without the prior express written consent of City or upon order of a court of competent jurisdiction. 17. Jurisdiction and Venue. This Agreement is entered into in Spokane County, Washington. Disputes between City and Consultant shall be resolved in the Superior Court of the State of Washington in Spokane County. Notwithstanding the foregoing, Consultant agrees that it may, at City's request, be joined as a party in any arbitration proceeding between City and any third party that includes a claim or claims that arise out of, or that are related to Consultant's services under this Agreement. Consultant further agrees that the Arbitrator(s)' decision therein shall be final and binding on Consultant and that judgment may be entered upon it in any court having jurisdiction thereof. 18. Cost and Attorney's Fees. The prevailing party in any litigation or arbitration arising out of this Agreement shall be entitled to its attorney's fees and costs of such litigation (including expert witness fees). 19. Entire Agreement. This written Agreement constitutes the entire and complete agreement between the Parties and supersedes any prior oral or written agreements. This Agreement may not be changed, modified, or altered except in writing signed by the Parties hereto. 20. Anti -kickback. No officer or employee of City, having the power or duty to perform an official act or action related to this Agreement shall have or acquire any interest in this Agreement, or have solicited, accepted, or granted a present or future gift, favor, service, or other thing of value from any person with an interest in this Agreement. 21. Business Registration. Consultant shall register with the City as a business prior to commencement of work under this Agreement if it has not already done so. 22. Severability. If any section, sentence, clause, or phrase of this Agreement should be held to be invalid for any reason by a court of competent jurisdiction, such invalidity shall not affect the validity of any other section, sentence, clause, or phrase of this Agreement. 23. Exhibits. Exhibits attached and incorporated into this Agreement are: A. Scope of Services B. Fee proposal C. Insurance Certificates Request for Qualifications for Emergency Preparedness Consultant Spokane Valley, WA October 20, 2017 Page 13 of 14 The Parties have executed this Agreement this _ day of , 20 . CITY OF SPOKANE VALLEY Consultant: Mark Calhoun, City Manager By: ATTEST: Christine Bainbridge, City Clerk: APPROVED AS TO FORM: Office of the City Attorney Its: Authorized Representative Request for Qualifications for Emergency Preparedness Consultant Spokane Valley, WA October 20, 2017 Page 14 of 14 Meeting cancelled due to election night Meeting cancelled due to Thanksgiving Holiday To: From: Re: DRAFT ADVANCE AGENDA as of October 12, 2017; 8:30 a.m. Please note this is a work in progress; items are tentative Council & Staff City Clerk, by direction of City Manager Draft Schedule for Upcoming Council Meetings October 24, 2017, Formal Meeting Format, 6:00 p.m. 1. PUBLIC HEARING: Proposed 2017 Budget Amendment — Chelsie Taylor 2. First Reading Ordinance 17-013 Amending 2017 Budget — Chelsie Taylor 3. PUBLIC HEARING: CDBG Grants — Chaz Bates 4. Motion Consideration: CDBG Grant Projects — Chaz Bates 5. Consent Agenda (claims, payroll, minutes) 6. Second Reading Ordinance 17-012 Amending Procurement Code — Erik Lamb 7. First Reading Ordinance 17-014 Adopting 2018 Budget — Chelsie Taylor 8. Motion Consideration: Allocation of Funds to Outside Agencies — Chelsie Taylor 9. Admin Report: Pines Grade Separation — John Hohman 10. Admin Report: Barker Grade Separation — John Hohman 11. Admin Report: Police Dept. Monthly Report — Mark Werner 12. Admin Report: Advance Agenda — Mayor Higgins 13. Info Only: Department Reports [*estimated October 31, 2017, Study Session Format, 6:00 p.m. ACTION ITEMS: 1. Second Reading Proposed Property Tax Ordinance 17-011— Chelsie Taylor 2. Motion Consideration: Legislative Agenda — Mark Calhoun NON -ACTION ITEMS 3. 8th & McDonald — John Hohman 4. Official Newspaper of Spokane Valley — Chris Bainbridge, Cary Driskell 5. Advance Agenda November 7, 2017, Study Session, 6:00 p.m. fdue Tue, Oct 1711 (15 minutes) (5 minutes) (15 minutes) (5 minutes) (5 minutes) (5 minutes) (15 minutes) (20 minutes) (15 minutes) (15 minutes) (10 minutes) (5 minutes) meeting: 130 minutes] fdue Tue, Oct 241 (10 minutes) (10 minutes) (20 minutes) (15 minutes) (5 minutes) [*estimated meeting: 60 minutes] November 14, 2017, Formal Meeting Format, 6:00 p.m. 1. PUBLIC HEARING: Final Hearing on 2018 Budget — Chelsie Taylor 2. Consent Agenda (claims, payroll, minutes) 3. Second Reading Ordinance 17-013 Amending 2017 Budget — Chelsie Taylor 4. Second Reading Ordinance 17-014 Adopting 2018 Budget — Chelsie Taylor 5. Admin Report: LTAC Recommendations to Council — Chelsie Taylor 6. Advance Agenda — Mayor Higgins November 21, 2017, Study Session Format, 6:00 p.m. 1. Admin Report: 2018 Fee Resolution — Chelsie Taylor 2. Advance Agenda — Mayor Higgins November 28, 2017, Formal Meeting Format, 6:00 p.m. December 5, 2017, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Higgins Draft Advance Agenda 10/12/2017 11:19:02 AM fdue Tue, Nov 71 (20 minutes) (5 minutes) (15 minutes) (20 minutes) (20 minutes) (5 minutes) [*estimated meeting: 85 minutes] fdue Tue, Nov 141 (20 minutes) (5 minutes) [*estimated meeting: minutes] [due Tue, Nov 211 (5 minutes) Page 1 of 2 December 12, 2017, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Fee Resolution, 2018 — Chelsie Taylor 3. Motion Consideration: Award of LTAC Funds — Chelsie Taylor 4. Advance Agenda — Mayor Higgins December 19, 2017, Study Session Format, 6:00 p.m. 1. Advance Agenda — Mayor Higgins 1due Tue, Dec 51 (5 minutes) (10 minutes) (25 minutes) (5 minutes) [*estimated meeting: 45 minutes] 1due Tue, Dec 121 (5 minutes) December 26, 2017, Formal Meeting Format, 6:00 p.m. Meeting cancelled due to Christmas Holiday January 2, 2018, Study Session, 6:00 p.m. Administration of Oath of Office to Newly Elected Officials 1. Selection of Mayor and Deputy Mayor — Chris Bainbridge 2. Advance Agenda — Mayor January 9, 2018, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Appointments: Councilmembers to Committees — Mayor 3. Appointments: Planning Commission — Mayor 4. Appointments: Lodging Tax Advisory Committee — Mayor 5. Advance Agenda — Mayor Higgins *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: AWC City Action Days: Jan 24-25, 2018 Olympia Density Standards (19.70.050(g)) Disc Golf Park Donation Recognition Farmers Market Marijuana Industry, Financial Impact Nuisances (yard sales, properties, drug houses etc.) Outside Agency Funding Level (winter workshop) Parental Rights [+staff research time] Police Precinct (officers, cars, carpet, etc.) Protestor Conditions Resolution/Proclamation Supporting SV Schools Retail Recruitment Follow-up School Interns Second Amendment Sanctuary City Shipping Containers Sign Ordinance Small Cell Regulations Solid Waste Contract Approval Transportation & Infrastructure Undergrounding Urban Farming & Animal Keeping Utility Facilities in ROW Water Banking Draft Advance Agenda 10/12/2017 11:19:02 AM [due Tue, Dec 261 (15 minutes) (5 minutes) [*estimated meeting: minutes] [due Tue, Jan 21 (5 minutes) (10 minutes) (10 minutes) (10 minutes) (5 minutes) [*estimated meeting: 40 minutes] Page 2 of 2