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2017, 10-24 Regular Meeting AGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT MEETING Tuesday, October 24,2017 6:00 p.m. Spokane Valley City Hall Council Chambers 10210 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting CALL TO ORDER INVOCATION Pastor Matthew Larson,Advent Lutheran Church PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS COMMITTEE,BOARD,LIAISON SUMMARY REPORTS MAYOR'S REPORT PROCLAMATION PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.)When you come to the podium,please state your name and city residence for the record and limit remarks to three minutes. 1.PUBLIC HEARING: Proposed 2017 Budget Amendment —Chelsie Taylor 2.First Reading Proposed Ordinance 17 -013 Amending 2017 Budget—Chelsie Taylor [no public comment] 3.PUBLIC HEARING: Community Development Block Grants(CDBG)—Chaz Bates 4.Motion Consideration: CDBG Grant Projects—Chaz Bates [no public comment] 5. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion:I move to approve the Consent Agenda. a.Approval of claim vouchers on Oct 24,2017 Request for Council Action Form,Total: $857,864.22 b.Approval of Payroll for Pay Period Ending October 15,2017: $349,469.14 c.Approval of October 3,2017 Council Meeting Minutes, Study Session d.Approval of October 10,2017 Council Meeting Minutes,Formal Format OTHER NEW BUSINESS: 6. Second Reading Ordinance 17-012 Amending Procurement Code—Erik Lamb [public comment] 7.First Reading Ordinance 17-014 Adopting 2018 Budget—Chelsie Taylor[public comment] 8.Motion Consideration: Allocation of Funds to Outside Agencies—Chelsie Taylor [public comment] Council Agenda 10-24-17 Formal Format Meeting Page 1 of 2 PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.)When you come to the podium,please state your name and city residence for the record and limit remarks to three minutes. ADMINISTRATIVE REPORTS: 9. Pines Grade Separation—John Hohman 10.Barker Grade Separation—John Hohman 11. Police Dept.Monthly Report—Mark Werner 12.Advance Agenda—Mayor Higgins INFORMATION ONLY(will not be reported or discussed): 13. Department Reports CITY MANAGER COMMENTS ADJOURNMENT General Meetinj'Schedule(meeting schedule is always subject to change) Regular Council meetings are generally held every Tuesday beginning at 6:00 p.m. The Formal meeting formats are generally held the 2nd and 41 Tuesdays. Formal meeting have time allocated for general public comments as well as comments after each action item. The Study Session formats(the less formal meeting)are generally held the 1 ,_s and 51 Tuesdays. Study Session formats DO NOT have time allocated for general public comments;but if action items are included, comments are permitted after those specific action items. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing,or other impairments,please contact the City Clerk at(509)921-1000 as soon as possible so that arrangements may be made. Council Agenda 10-24-17 Formal Format Meeting Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 24, 2017 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑new business ® public hearing ❑ information ❑admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Public Hearing on the proposed 2017 Budget Amendment. GOVERNING LEGISLATION: In order for the City to amend an adopted budget, State law requires the Council to approve an ordinance that appropriates additional funds. PREVIOUS COUNCIL ACTION TAKEN: The Council last took formal action on the 2017 Budget when it was amended on June 6, 2017. On October 3, 2017 an Administrative Report was delivered to Council regarding the need for a budget amendment. BACKGROUND: Since the amendment of the 2017 Budget on June 6, 2017, a number of events have transpired in the normal course of operations that necessitate a second 2017 Budget amendment. They include: #001 - General Fund Provide additional appropriations (expenditures) of$133,700 comprised of: • $6,700 increase in professional services for a consultant contract to evaluate sites within the City for a potential farmer's market as was approved by Council at the May 30, 2017 Council meeting. • $15,000 increase in pool repair and maintenance costs to replace the pump at the Terrace View Pool after the unexpected failure of the existing pump. • Additional $77,000 to purchase two pieces of networking equipment with greater storage capacity. With the City's reorganization this year, we've seen instances of data on the networking being duplicated as different staff members need access to information that they did not need previously. The result is that the City saw a dramatic increase in the storage capacity being used by the City. Also, as the City continues to reconfigure its network to accommodate for the reorganization, we anticipate that more duplication will occur before we settle back into a more average level of activity. These purchases are funded through a transfer in from the Equipment Rental and Replacement Fund #501, which has adequate funds available that were previously set aside for the replacement of networking equipment. • Additional $35,000 for park benches, shade structures, and other park equipment. These purchases are funded through a donation from a citizen. Increase revenues by $120,000 comprised of: • $8,000 increase in transfers in from the Civic Facilities Capital Projects Fund #310 for interest earned on amounts that were set aside to cover lease payments in years in which the City had both lease payments and bond payments on the new City Hall building. • $77,000 transfer in from the Equipment Rental and Replacement Fund #501 to purchase networking equipment as described above. • $35,000 donation from a citizen for park benches, shade structures, and other park equipment. #104 — Hotel / Motel Tax—Tourism Facilities Fund Increase revenues by $250,000 reflecting a transfer in from the Hotel / Motel Fund #105 that was approved through the lodging tax process at the December 13, 2016 Council meeting. 1 #105 - Hotel / Motel Tax Fund Net change of $0 in expenditures; however, transfers out to the Hotel / Motel Tax — Tourism Facilities Fund #104 are increased by $250,000 and tourism promotion costs are reduced by $250,000, as was approved during the lodging tax process at the December 13, 2016 Council meeting. #301 — REET 1 Capital Projects Fund Decrease expenditures by $230,079 due to a reduction in expected transfers out to the Railroad Grade Separation Projects Fund #314 related to the Barker Grade Separation project. Grant proceeds are expected to be expended prior to City REET funds to the extent possible. Real Estate Excise Tax (REET) revenue is increased by $200,000 based on revised revenue projections. #302 — REET 2 Capital Projects Fund Real Estate Excise Tax (REET) revenue is increased by $200,000 based on revised revenue projections. #303 — Street Capital Projects Fund This fund is being amended to reflect estimated actual progress on a number of projects, including the Sullivan Rd. Bridge, intersection improvements at 8th and Carnahan, and the reconstruction of Euclid Ave. from Flora to Barker, as well as updates to estimated project costs. Expenditures and revenues are increased by $1,969,840. #309 — Park Capital Projects Fund This fund is being amended to reflect estimated actual progress on a number of projects. The decreases seen in this fund are primarily a result of the construction of the Sullivan to Corbin segment of the Appleway Trail being shifted to 2018. Changes include decreases in expenditures/ appropriations in the amount of $1,614,900, including: • An increase of $1,600 to the Appleway Trail — Pines to Evergreen segment to true up to estimated expenditures for the year. • A decrease of $1,617,000 to the Appleway Trail — Sullivan to Corbin segment to move construction to 2018. • An increase of$500 for project closeout on the Browns Park Splashpad. Revenues will decrease by $1,617,700, including: • A decrease of $1,354,000 in grant proceeds for the Appleway Trail primarily due to the construction on the Sullivan to Corbin segment being moved to 2018. • A decrease of $263,700 in transfers in from the Capital Reserve Fund #312 for the Appleway Trail primarily due to the construction on the Sullivan to Corbin segment being moved to 2018. #310 — Civic Facilities Capital Projects Fund Expenditures increase by $8,000 in transfers out to the General Fund #001 relating to interest earned on amounts that had been set aside for lease payments in years in which the City had both lease payments and bond payments on the new City Hall building. Revenues increase by $6,300 reflecting interest earnings exceeding original estimates. 2 #312 — Capital Reserve Fund • Expenditures/appropriations of$283,817 include: o An increase of $38,526 for the siting of sculptures and additional lighting requirements for the sculptures at the new City Hall building. This was approved by Council at the May 23, 2017 Council meeting. o An increase of$440,000 in transfers out to the Street Capital Projects Fund #303 for the Sullivan Rd West Bridge. This is based on scheduling and is not an increase in total contribution to this project as the project is still anticipated to come in within budget. This is a timing issue related to having to pay upfront for project costs prior to receiving grant reimbursement for those costs. o An increase of $45,320 in transfers out to the Street Capital Projects Fund #303 for the purchase of right-of-way related to the 8th and Carnahan intersection improvements project. o An increase of $23,671 in transfers out to the Street Capital Projects Fund #303 for the Euclid Ave — Flora to Barker project. o A decrease of $263,700 in transfers out to the Parks Capital Projects Fund #309 for the Appleway Trail —Sullivan to Corbin segment. #313 — City Hall Construction Fund Expenditures are increased by $755,882 for construction on the new City Hall building to reflect expenditures for the project moving into 2017 from 2016. This does not represent an increase in total project cost as the project is still expected to come in within budget. Revenues are increased by $27,000 for investment interest earned greater than estimated. #314 — Railroad Grade Separation Fund Expenditures decrease by $1,470,000, and revenues decrease by $420,000. These decreases are related to updated timing of the design work that is currently being done on both the Barker and Pines Grade Separation Projects. #501 — Equipment Rental & Replacement Fund Expenditures/appropriations increased by $83,400, including: • An increase of $6,400 related to the purchase of equipment to perform routine vehicle maintenance at the City's Maintenance Shop. • Additional $77,000 transfer out to the General Fund #001 to purchase networking equipment as described above under the General Fund expenditure discussion. 3 The 2017 Budget amendment reflects the changes noted above and will affect 12 funds resulting in total revenue increases of $735,440 and appropriation/expenditure decreases of $80,340. Revenue Expenditure Fund Fund Increase Increase No. Name (Decrease) (Decrease) 001 General Fund 120,000 133,700 104 Hotel / Motel Tax- Tourism Facilities Fund 250,000 0 105 Hotel / Motel Tax Fund 0 0 301 REET 1 Capital Projects Fund 200,000 (230,079) 302 REET 2 Capital Projects Fund 200,000 0 303 Street Capital Projects Fund 1,969,840 1,969,840 309 Park Capital Projects Fund (1,617,700) (1,614,900) 310 Civic Facilities Capital Projects Fund 6,300 8,000 312 Capital Reserve Fund 0 283,817 313 City Hall Construction Fund 27,000 755,882 314 Railroad Grade Separation Projects Fund (420,000) (1,470,000) 501 Equipment Rental & Replacement Fund 0 83,400 735,440 (80,340) OPTIONS: Future options are to accept the proposed amendments in whole or in-part. RECOMMENDED ACTION OR MOTION: The purpose of this evening's public hearing is to consider input from the public on the proposed budget amendment and no action is required of Council at this time. Anticipated future action by the Council includes: • October 24, 2017 — First reading of Ordinance #17-013 amending the 2017 Budget. • November 14, 2017 —Second reading of Ordinance #17-013 amending the 2017 Budget. BUDGET/FINANCIAL IMPACTS: This action amends the estimated revenues and appropriations for the 2017 Budget that was adopted on November 8, 2016 and subsequently amended on June 6, 2017. There are adequate funds available to pay for these amendments. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: • Fund level line-item detail of revenues and expenditures. 4 H:\Budget\2017Wmendment#2\2017 10 24 First Reading of Ordinance\amendment no 2 detail CITY OF SPOKANE VALLEY,WA 10/24/2017 2017 Budget-Amendment#2 Line Item Detail Account Account Initial Amendment Amended Description Number Description/Justification Budget No 2 Budget #001 -General Fund Recurring Expenditures Professional Services 001.076.000.576.80.41.05 - Farmer's Market site evaluation 10,000 6,700 16,700 Equipment Repair&Maintenance 001.076.302.576.20.48.01 - Terrace View Pool pump replacement 2,500 15,000 17,500 Total recurring expenditures 21,700 Nonrecurring Revenues Transfers in-#310 (lease payments) 001.090.000.397.31.00 - Interest earnings on lease set-aside 490,500 8,000 498,500 Transfers in-#501 (networking equip) 001.090.000.397.50.10 - Update networking equipment due to storage capacity issues 0 77,000 77,000 Miscellaneous(donation) 001.076.000.367.00.00 - Donation for park benches and other structures 0 35,000 35,000 Total nonrecurring revenues 120,000 Nonrecurring Expenditures IT Capital Replacements 001.090.099.594.18.64.11 - Update networking equipment due to storage capacity issues 100,000 77,000 177,000 Parks&Rec (benches,shade structures, et 001.076.099.576.80.41.05 - Donation for park benches and other structures 0 35,000 35,000 Total nonrecurring expenditures 112,000 Total of all General Fund revenues 120,000 Total of all General Fund expenditures 133,700 #104-Hotel/Motel Tax-Tourism Facilities Fund Revenues Transfers in-#105 104.000.000.397.10.50 - LTAC set aside in 2017 for sporting venue 0 250,000 250,000 Total revenues 250,000 #105-Hotel/Motel Tax Fund Expenditures Transfers out-#104 105.105.000.597.10.00.40 - LTAC set aside in 2017 for sporting venue 0 250,000 250,000 Tourism Promotion 105.105.000.557.30.41.00 - LTAC set aside in 2017 for sporting venue 604,000 (250,000) 354,000 Total expenditures 0 Page 1 of 4 H:\Budget\2017Wmendment#2\2017 10 24 First Reading of Ordinance\amendment no 2 detail CITY OF SPOKANE VALLEY,WA 10/24/2017 2017 Budget-Amendment#2 Line Item Detail Account Account Initial Amendment Amended Description Number Description/Justification Budget No 2 Budget #301 -REET 1 Capital Projects Fund Revenues REET 1 - 1st Quarter Percent 301.301.000.318.34.00 - Revised estimate based on projections 800,000 200,000 1,000,000 Total revenues 200,000 Expenditures Transfers out-#314 301.000.000.597.31.00.40 - Barker Grade Separation-project design 280,079 (230,079) 50,000 Total expenditures (230,079) #302-REET 2 Capital Projects Fund Revenues REET 2-2nd Quarter Percent 302.302.000.318.35.00 - Revised estimate based on projections 800,000 200,000 1,000,000 Total revenues 200,000 #303-Street Capital Projects Fund Revenues Grant Proceeds 303.000.xxx.330.00.00 - Revised project schedules 3,756,320 529,980 4,286,300 Developer Fees 303.000.xxx.367.12.01 - Revised project schedules 40,097 930,869 970,966 Transfers in-#312 303.303.155.397.31.20 - Sullivan Rd. W. Bridge Replacement 10,000 440,000 450,000 Transfers in-#312 303.000.247.397.31.20 - 8th &Carnahan intersection improvements 193,000 45,320 238,320 Transfers in-#312 303.000.251.397.31.20 - Euclid Ave- Flora to Barker 1,750,000 23,671 1,773,671 Total revenues 1,969,840 Expenditures Capital outlay 303.303.155.595.xx.xx.xx - Sullivan Rd. W. Bridge Replacement 10,000 1,053,370 1,063,370 Capital outlay 303.000.247.595.xx.xx.xx - 8th &Carnahan intersection improvements 193,000 45,320 238,320 Capital outlay 303.000.251.595.xx.xx.xx - Euclid Ave. - Flora to Barker 1,750,000 871,150 2,621,150 Total expenditures 1,969,840 Page 2 of 4 H:\Budget\2017Wmendment#2\2017 10 24 First Reading of Ordinance\amendment no 2 detail CITY OF SPOKANE VALLEY,WA 10/24/2017 2017 Budget-Amendment#2 Line Item Detail Account Account Initial Amendment Amended Description Number Description/Justification Budget No 2 Budget #309-Park Capital Projects Fund Revenues Grant Proceeds 309.000.xxx.334.0270 - Appleway Trail segments revised schedule 3,217,267 (1,354,000) 1,863,267 Transfer in-#312 309.000.xxx.397.31.20 - Appleway Trail segments revised schedule 561,915 (263,700) 298,215 Total revenues (1,617,700) Expenditures Capital outlay 309.000.227.595.xx.xx.xx - Appleway Trail -Pines to Evergreen 1,925,957 1,600 1,927,557 Capital outlay 309.000.237.595.xx.xx.xx - Appleway Trail -Sullivan to Corbin 1,853,225 (1,617,000) 236,225 Capital outlay 309.000.242.595.xx.xx.xx - Browns Park Splashpad 0 500 500 Total expenditures (1,614,900) #310-Civic Facilities Capital Projects Fund Revenues Investment Interest 310.310.000.361.11.00 - Additional interest earnings beyond estimate 1,200 6,300 7,500 Total revenues 6,300 Expenditures Transfer out-#001 310.310.000.597.00.00.10 - Interest earnings on lease set-aside 490,500 8,000 498,500 Total expenditures 8,000 #312-Capital Reserve Fund Expenditures Capital Outlay 312.000.215.594.18.xx.xx - City Hall sculpture siting 0 38,526 38,526 Transfer to-#303 312.000.155.597.30.00.30 - Sullivan Road West Bridge 10,000 440,000 450,000 Transfer to-#303 312.000.247.597.30.00.30 - 8th and Carnahan intersection improvements 193,000 45,320 238,320 Transfer to-#303 312.000.251.597.30.00.30 - Euclid Ave- Flora to Barker 1,750,000 23,671 1,773,671 Transfer to-#309 312.000.237.597.30.00.90 - Appleway Trail -Sullivan to Corbin 301,910 (263,700) 38,210 Total expenditures 283,817 Page 3 of 4 H:\Budget\2017Wmendment#2\2017 10 24 First Reading of Ordinance\amendment no 2 detail CITY OF SPOKANE VALLEY,WA 10/24/2017 2017 Budget-Amendment#2 Line Item Detail Account Account Initial Amendment Amended Description Number Description/Justification Budget No 2 Budget #313-City Hall Construction Fund Revenues Investment Interest 313.000.000.361.11.00 - Interest earnings 0 27,000 27,000 Total revenues 27,000 Expenditures Capital Outlay-City Hall 313.000.215.594.xx.xx.xx - City Hall Construction Costs 5,344,219 755,882 6,100,101 Total expenditures 755,882 #314-Railroad Grade Separation Projects Fund Revenues Grant Proceeds 314.000.xxx.333.20.20 - Revised project schedule 489,921 (189,921) 300,000 Transfer in-#301 314.000.143.397.30.10 - Revised project schedule 280,079 (230,079) 50,000 Total revenues (420,000) Expenditures Capital Outlays 314.000.143.595.xx.xx.xx - Barker Rd/BNSF Grade Separation 770,000 (470,000) 300,000 Capital Outlays 314.000.223.595.xx.xx.xx - Pines Rd Underpass @ BNSF&Trent 1,683,000 (1,000,000) 683,000 Total expenditures (1,470,000) #501 -Equipment Rental&Replacement Fund Expenditures Small tools&minor equipment 501.000.000.548.70.35.01 - Equipment for vehicle servicing at shop 0 6,400 6,400 Transfer out-#001 501.501.000.597.00.00.10 - Networking equipment in General Fund 0 77,000 77,000 Total expenditures 83,400 Totals Across all Funds Total revenues 735,440 Total expenditures (80,340) Page 4 of 4 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 24, 2017 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: First reading of proposed Ordinance #17-013 which amends the 2017 Budget. GOVERNING LEGISLATION: In order for the City to amend an adopted budget, State law requires the Council to approve an ordinance that appropriates additional funds. PREVIOUS COUNCIL ACTION TAKEN: The Council last took formal action on the 2017 Budget when it was amended on June 6, 2017. On October 3, 2017, an Administrative Report was delivered to Council regarding the need for a budget amendment. Finally, earlier this evening a public hearing was held on this topic. BACKGROUND: Since the initial adoption of the 2017 Budget on November 8, 2016 and the subsequent amendment on June 6, 2017, a number of events have transpired in the normal course of operations that necessitate a second 2017 Budget amendment. They include: #001 - General Fund Provide additional appropriations (expenditures) of$133,700 comprised of: • $6,700 increase in professional services for a consultant contract to evaluate sites within the City for a potential farmer's market as was approved by Council at the May 30, 2017 Council meeting. • $15,000 increase in pool repair and maintenance costs to replace the pump at the Terrace View Pool after the unexpected failure of the existing pump. • Additional $77,000 to purchase two pieces of networking equipment with greater storage capacity. With the City's reorganization this year, we've seen instances of data on the networking being duplicated as different staff members need access to information that they did not need previously. The result is that the City saw a dramatic increase in the storage capacity being used by the City. Also, as the City continues to reconfigure its network to accommodate for the reorganization, we anticipate that more duplication will occur before we settle back into a more average level of activity. These purchases are funded through a transfer in from the Equipment Rental and Replacement Fund #501, which has adequate funds available that were previously set aside for the replacement of networking equipment. • Additional $35,000 for park benches, shade structures, and other park equipment. These purchases are funded through a donation from a citizen. Increase revenues by $120,000 comprised of: • $8,000 increase in transfers in from the Civic Facilities Capital Projects Fund #310 for interest earned on amounts that were set aside to cover lease payments in years in which the City had both lease payments and bond payments on the new City Hall building. • $77,000 transfer in from the Equipment Rental and Replacement Fund #501 to purchase networking equipment as described above. • $35,000 donation from a citizen for park benches, shade structures, and other park equipment. 1 #104 — Hotel / Motel Tax—Tourism Facilities Fund Increase revenues by $250,000 reflecting a transfer in from the Hotel / Motel Fund #105 that was approved through the lodging tax process at the December 13, 2016 Council meeting. #105 - Hotel / Motel Tax Fund Net change of $0 in expenditures; however, transfers out to the Hotel / Motel Tax — Tourism Facilities Fund #104 are increased by $250,000 and tourism promotion costs are reduced by $250,000, as was approved during the lodging tax process at the December 13, 2016 Council meeting. #301 — REET 1 Capital Projects Fund Decrease expenditures by $230,079 due to a reduction in expected transfers out to the Railroad Grade Separation Projects Fund #314 related to the Barker Grade Separation project. Grant proceeds are expected to be expended prior to City REET funds to the extent possible. Real Estate Excise Tax (REET) revenue is increased by $200,000 based on revised revenue projections. #302 — REET 2 Capital Projects Fund Real Estate Excise Tax (REET) revenue is increased by $200,000 based on revised revenue projections. #303 — Street Capital Projects Fund This fund is being amended to reflect estimated actual progress on a number of projects, including the Sullivan Rd. Bridge, intersection improvements at 8th and Carnahan, and the reconstruction of Euclid Ave. from Flora to Barker, as well as updates to estimated project costs. Expenditures and revenues are increased by $1,969,840. #309 — Park Capital Projects Fund This fund is being amended to reflect estimated actual progress on a number of projects. The decreases seen in this fund are primarily a result of the construction of the Sullivan to Corbin segment of the Appleway Trail being shifted to 2018. Changes include decreases in expenditures/ appropriations in the amount of $1,614,900, including: • An increase of $1,600 to the Appleway Trail — Pines to Evergreen segment to true up to estimated expenditures for the year. • A decrease of $1,617,000 to the Appleway Trail — Sullivan to Corbin segment to move construction to 2018. • An increase of$500 for project closeout on the Browns Park Splashpad. Revenues will decrease by $1,617,700, including: • A decrease of $1,354,000 in grant proceeds for the Appleway Trail primarily due to the construction on the Sullivan to Corbin segment being moved to 2018. • A decrease of $263,700 in transfers in from the Capital Reserve Fund #312 for the Appleway Trail primarily due to the construction on the Sullivan to Corbin segment being moved to 2018. 2 #310 — Civic Facilities Capital Projects Fund Expenditures increase by $8,000 in transfers out to the General Fund #001 relating to interest earned on amounts that had been set aside for lease payments in years in which the City had both lease payments and bond payments on the new City Hall building. Revenues increase by $6,300 reflecting interest earnings exceeding original estimates. #312 — Capital Reserve Fund • Expenditures/appropriations of$283,817 include: o An increase of $38,526 for the siting of sculptures and additional lighting requirements for the sculptures at the new City Hall building. This was approved by Council at the May 23, 2017 Council meeting. o An increase of$440,000 in transfers out to the Street Capital Projects Fund #303 for the Sullivan Rd West Bridge. This is based on scheduling and is not an increase in total contribution to this project as the project is still anticipated to come in within budget. This is a timing issue related to having to pay upfront for project costs prior to receiving grant reimbursement for those costs. o An increase of $45,320 in transfers out to the Street Capital Projects Fund #303 for the purchase of right-of-way related to the 8th and Carnahan intersection improvements project. o An increase of $23,671 in transfers out to the Street Capital Projects Fund #303 for the Euclid Ave — Flora to Barker project. o A decrease of $263,700 in transfers out to the Parks Capital Projects Fund #309 for the Appleway Trail —Sullivan to Corbin segment. #313 — City Hall Construction Fund Expenditures are increased by $755,882 for construction on the new City Hall building to reflect expenditures for the project moving into 2017 from 2016. This does not represent an increase in total project cost as the project is still expected to come in within budget. Revenues are increased by $27,000 for investment interest earned greater than estimated. #314 — Railroad Grade Separation Fund Expenditures decrease by $1,470,000, and revenues decrease by $420,000. These decreases are related to updated timing of the design work that is currently being done on both the Barker and Pines Grade Separation Projects. #501 — Equipment Rental & Replacement Fund Expenditures/appropriations increased by $83,400, including: • An increase of $6,400 related to the purchase of equipment to perform routine vehicle maintenance at the City's Maintenance Shop. • Additional $77,000 transfer out to the General Fund #001 to purchase networking equipment as described above under the General Fund expenditure discussion. 3 The 2017 Budget amendment reflects the changes noted above and will affect 12 funds resulting in total revenue increases of $735,440 and appropriation/expenditure decreases of $80,340. Revenue Expenditure Fund Fund Increase Increase No. Name (Decrease) (Decrease) 001 General Fund 120,000 133,700 104 Hotel / Motel Tax-Tourism Facilities Fund 250,000 0 105 Hotel / Motel Tax Fund 0 0 301 REET 1 Capital Projects Fund 200,000 (230,079) 302 REET 2 Capital Projects Fund 200,000 0 303 Street Capital Projects Fund 1,969,840 1,969,840 309 Park Capital Projects Fund (1,617,700) (1,614,900) 310 Civic Facilities Capital Projects Fund 6,300 8,000 312 Capital Reserve Fund 0 283,817 313 City Hall Construction Fund 27,000 755,882 314 Railroad Grade Separation Projects Fund (420,000) (1,470,000) 501 Equipment Rental & Replacement Fund 0 83,400 735,440 (80,340) OPTIONS: Options are to accept the proposed amendments in whole or in-part. RECOMMENDED ACTION OR MOTION: Move to advance Ordinance #17-013 amending the 2017 Budget to a second reading. BUDGET/FINANCIAL IMPACTS: This action amends the estimated revenues and appropriations for the 2017 Budget that was adopted on November 8, 2016 and subsequently amended on June 6, 2017. There are adequate funds available to pay for these amendments. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: • Draft Ordinance #17-013 4 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON ORDINANCE NO. 17-013 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY,SPOKANE COUNTY, WASHINGTON,AMENDING ORDINANCE 16-017,WHICH ADOPTED A BUDGET FOR THE PERIOD JANUARY 1,2017 THROUGH DECEMBER 31,2017 AS SUBSEQUENTLY AMENDED BY ORDINANCE 17-008; AND OTHER MATTERS RELATED THERETO. WHEREAS,the City Council approved Ordinance 16-017 on November 8, 2016,which adopted the 2017 annual budget; and WHEREAS, the City Council approved Ordinance 17-008 on June 6, 2017, which amended the 2017 annual budget,and WHEREAS, subsequent to the November 8, 2016 adoption and June 6, 2017 amendment of the 2017 annual budget, it has become necessary to make changes by adding new revenue, appropriations, amendments, and transferring funds in order to properly perform City functions, services and activities; and WHEREAS, the budget changes set forth in this Ordinance could not have been reasonably anticipated or known when the 2017 annual budget was passed by the City Council; and WHEREAS, the City Council has determined that the best interests of the City are served by amending the 2017 budget to reflect unanticipated revenue, expenditures, transfers, and appropriating the same as set forth herein. NOW THEREFORE,the City Council of the City of Spokane Valley, Washington do ordain as follows: Section 1. Amended Revenues and Appropriations. Ordinance No. 16-017 adopted a budget for the twelve months beginning January 1, 2017 and ending December 31, 2017 and Ordinance 17-008 amended the budget for the same period. Each item, revenue, appropriation, and fund contained in Section 1 of Ordinance 16-017, as subsequently amended by Ordinance 17-008, is hereby further amended as set forth in Attachment A to this Ordinance,which is incorporated herein. Section 2. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section,sentence,clause or phrase of this Ordinance. Section 3. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by law. Passed by the City Council of the City of Spokane Valley this day of November 2017. ATTEST: L.R.Higgins,Mayor Christine Bainbridge,City Clerk Date of Publication: Approved as to form: Effective Date: Office of the City Attorney Ordinance 17-013 amending the 2017 budget Page 1 of 2 ATTACHMENT A Sources Uses Revenues Appropriations Estimated Beginning Ending Fund Fund Adopted via Amended via Amended via Total Total Adopted via Amended via Amended via Total Fund No. Annual Appropriation Funds Balance Ord. 16-017 Ord. 17-008 Ord.17-013 Revenues Sources Ord.16-017 Ord.17-008 Ord. 17-013 Appropriations Balance 001 General 29,073,972 41,993,425 114,200 120,000 42,227,625 71,301,597 42,443,672 3,494,309 133,700 46,071,681 25,229,916 101 Street O&M 1,318,504 4,403,168 (200,000) 0 4,203,168 5,521,672 4,851,244 (192,000) 0 4,659,244 862,428 103 Paths&Trails 37,384 8,600 0 0 8,600 45,984 0 0 0 0 45,984 104 Hotel/Motel Tax-Tourism Facilities 571,232 377,000 0 250,000 627,000 1,198,232 0 0 0 0 1,198,232 105 Hotel/Motel Tax 219,790 580,500 0 0 580,500 800,290 634,000 0 0 634,000 166,290 106 Solid Waste 79,122 151,800 0 0 151,800 230,922 151,800 0 0 151,800 79,122 107 PEG 240,341 80,000 0 0 80,000 320,341 262,500 0 0 262,500 57,841 120 CenterPlace Operating Reserve 300,000 0 0 0 0 300,000 0 0 0 0 300,000 121 Service Level Stabilization 5,483,425 21,900 0 0 21,900 5,505,325 0 0 0 0 5,505,325 122 Winter Weather Reserve 242,835 600 258,000 0 258,600 501,435 500,000 0 0 500,000 1,435 204 Debt Service LTGO 03 4,049 935,951 81,450 0 1,017,401 1,021,450 940,000 3,117 0 943,117 78,333 301 Capital Projects 1,746,393 801,700 0 200,000 1,001,700 2,748,093 1,456,986 24,085 (230,079) 1,250,992 1,497,101 302 Special Capital Projects 2,300,560 801,700 0 200,000 1,001,700 3,302,260 1,913,134 24,085 0 1,937,219 1,365,041 303 Street Capital Projects 75,566 7,166,649 193,000 1,969,840 9,329,489 9,405,055 7,166,649 193,000 1,969,840 9,329,489 75,566 309 Parks Capital Projects 111,714 3,939,982 0 (1,617,700) 2,322,282 2,433,996 3,904,182 0 (1,614,900) 2,289,282 144,714 310 Civic Facilities Capital Projects 1,333,159 1,200 0 6,300 7,500 1,340,659 490,500 0 8,000 498,500 842,159 311 Pavement Preservation 2,953,564 2,682,300 0 0 2,682,300 5,635,864 3,050,000 0 0 3,050,000 2,585,864 312 Capital Reserve 4,310,362 1,000 3,003,929 0 3,004,929 7,315,291 2,321,915 676,000 283,817 3,281,732 4,033,559 313 City Hall Construction 6,148,061 0 0 27,000 27,000 6,175,061 5,344,219 0 755,882 6,100,101 74,960 314 Railroad Grade Separation Projects 0 1,970,000 483,000 (420,000) 2,033,000 2,033,000 1,970,000 483,000 (1,470,000) 983,000 1,050,000 56,550,033 65,917,475 3,933,579 735,440 70,586,494 127,136,527 77,400,801 4,705,596 (163,740) 81,942,657 45,193,870 Sources Uses Revenues Appropriations Estimated Beginning Ending Fund Working Adopted via Amended via Amended via Total Total Adopted via Amended via Amended via Total Working No. Working Capital Funds Capital Ord. 16-017 Ord. 17-008 Ord.17-013 Revenues Sources Ord.16-017 Ord.17-008 Ord. 17-013 Appropriations Capital 402 Stormwater Management 1,761,416 2,072,500 0 0 2,072,500 3,833,916 2,459,072 4,900 0 2,463,972 1,369,944 403 Aquifer Protection Area 950,725 460,000 0 0 460,000 1,410,725 530,000 0 0 530,000 880,725 501 Equipment Rental&Replacement 1,136,951 185,029 0 0 185,029 1,321,980 0 150,400 83,400 233,800 1,088,180 502 Risk Management 233,687 350,000 0 0 350,000 583,687 350,000 0 0 350,000 233,687 4,082,779 3,067,529 0 0 3,067,529 7,150,308 3,339,072 155,300 83,400 3,577,772 3,572,536 Total of all Funds 60,632,812 68,985,004 3,933,579 735,440 73,654,023 134,286,835 80,739,873 4,860,896 (80,340) 85,520,429 48,766,406 Ordinance 17-013 amending the 2017 budget Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 24, 2017 Department Director Approval: ❑ Item: Check all that apply: ❑ Consent ❑ Old business ❑ New business ® Public Hearing ❑ Information ❑Admin. Report ❑ Pending Legislation AGENDA ITEM TITLE: Public Hearing: 2018 Community Development Block Grant Program GOVERNING LEGISLATION: Federal Department of Housing and Urban Development (HUD) PREVIOUS COUNCIL ACTION TAKEN: On October 17, 2017, City Council reviewed the proposed Community Development Block Grant (CDBG) sidewalk projects. BACKGROUND: The City of Spokane Valley is a member of the Spokane County Community Development Block Grant (CDBG) Consortium. Each year the Federal Department of Housing and Urban Development provides CDBG entitlement funding to Spokane County. The City receives a 20 percent set-aside of Spokane County's annual federal appropriation for infrastructure projects. Spokane Valley's share is generally a share is generally around $270,000, though the city has received more than the 20 percent set-aside in past years. The projects are scalable in the event that we are not awarded the entire project costs. Although the City has a guaranteed set aside, we must participate in the same application process as all other agencies requesting CDBG funding. To be eligible for CDBG funding, projects must be located in residential, low to moderate income target areas. Proposed projects must also be ranked as a "high priority" in Spokane County's Consolidated Plan, the guiding document for Spokane County's CDBG program. High priority infrastructure projects include water, sewer, street improvements, and sidewalks. The CDBG application deadline is November 10, 2017. A public hearing on the proposed projects is scheduled for October 25, 2016. The following projects were identified based on an evaluation of sidewalk needs in CDBG target areas. All projects are scalable and can be reduced in scope to accommodate reduced funding allocations. Additional engineering and design are needed for each project. # Proposed CDBG Sidewalk Project Approximate Costs 1 Wilbur Rd — Broadway to Boone (west side) $397,581 2 Knox Rd —Sargent to Hutchinson (south side) $342,304 On September 25, 2017 the City mailed postcards to properties adjacent the proposed sidewalk projects inviting them to contact staff or visit the website for more information. To date staff has not fielded any calls from either project area. All proposed projects are consistent with the adopted Comprehensive Plan and help fill-in gaps to make pedestrian connections in the CDGB target areas. Staff recognizes that the total project costs are higher than the City's historic allocation. Both projects can be scaled to accommodate approved CDBG allocations. OPTIONS: Conduct Public Hearing RECOMMENDED ACTION OR MOTION: Hold Public Hearing. A motion consideration will be taken during the next Council agenda item on tonight's council agenda. BUDGET/FINANCIAL IMPACTS: CDBG grants are typically funded at 100 percent of the total project cost. STAFF CONTACT: Chaz Bates, Economic Development Specialist Mike Basinger, Economic Development Manager ATTACHMENTS: Presentation 2018 CommunityDevelopment Block Grants Chaz Bates, Economic Development Specialist SPOKANE 171 V A L L E Y City Council - CDBG Public Hearing 10/24/2017 ECONOMIC DEVELOPMENT CDBGFundingProgression • Housing and Urban HUD Development • Spokane County Urban Entitlement Consortium • City of Spokane Valley Sub-recipient, Contractor, CBDO Beneficiary SPOKANE MIL 411. City Council - CDBG Public Hearing 10/24/2017 2 - ECONOMIC DEVELOPMENT Application Process ■ Low to Moderate Income Areas ,�A , i'[IMA9l'.h�'1 '�4[YM N:IiFY I[ 4,,, „, gAri'kl:ll% fn.rt.'t:�.ntsi • Projects must have a High Priority ��°�rin� °°` 'n.,r: Rankingin Consolidated Plan ,Its.,_________________=_,--_ V>r,lnp a,edre+,- nv+l.rAAlw: • High Priority Infrastructure projects: • water, sewer, streets, and sidewalks e` `b ly,«r%u�, rvi•.nM�•w In lynyn'c a. e.a,r,+d nvl.v.+ Yed:S� un,n�infie I�yuln. ,uvwnlasc•,r,w YvoA.x.y+Ky nwul.+rN lsl aar[.•,.av:l m. A.p 6. be•.1twiLh1, 1 .WuA,l d.11:: ilµl ee,l°1P�`. �. ,K '.na,ml u,• w Ton jmj''''" tMm zci,k.„bedvd.il.. ■ ■ ■ ■ ■ "16'.n r hlyll I.x.wi'.m t l60 lvfd.willM"" +YP<`rv'%7 R`"rvcI W,,,...,. ■ Must primarily benefit residential . u,,;.,ry a ... ).,1., u lafN. Wx ill.P^,1��1' .Sole .-. areaNwnc [� • i� re„.M APf,kr,�m...9..,,,-lW.tav1. Nw b•P� 111111117411 SPOKANE VALLEY vi C9r%TAY,„,„ ...„,'COM]Pu,,,..0.0.x'`41'ei..i �aya{'11 L nP�° City Council - CDBG Public Hearing 10/24/2017 3 ECON'O-MIC DEVELOPMENT Project Selection and Methodology • Identify Sidewalk Gaps . �_I _/ J 7 ---/ ._,--.--- • CDBG Target Areas (LMI) - ,. 11111.°111 ,� - , • Closetoschools �: �m -• ,o---- • - _c - - - - ri .. i irides _ _ • Consistentwith : - - - iftai _ comprehensive plan . _ 1 • Within right-of-way ,,,r�- - � - ,� , _ 11 ___ 1 kVA SPOKANE lik ji V A L L E Y City Council - CDBG Public Hearing 10/24/2017 4 - ECONOMIC DEVELOPMENT 2018 Potential P • Wilbur Road - Boone to • Knox Avenue - Sargent to Broadway Hutchinson 1 t ,i— CDeG 2018 Proved: _ l r - GOD OYOf!d+�eJact la le •"-. _ Wdbor Rand Sidewalk- b"�• .--.—.. Knox%adSdd.w.k- E .Aare �1��., Bwne eo&oodway ](^ Smp.nt ro HutchFwnn a�;1 �--} 'a+eleolSM LnamrWen S'"` I � ];fir,?} r PM ` P,reNMte aawn.we _-- - e7`: In ilk 'n�u • - I Inc s vnlw.pe 111 A l itilLAW r lg sa IdadM �: ( �� { AfaMCuaP i.M1.IbGIAtLe]] I a.`a I .• • -..• w Idhamrc Call.®pr CPI, ►-ry'-s i 1 Si3ew pftlft LSOf �� y I 'y/�n� t Lng1tt 1Irk $` e ? �, NawwAln S4H 14� ' "' 9,7WYMW� Wit 1y a♦ PavementWidth. nn v«e+.e.sxcmk TtR $ I,' �. _._- . Pro SNr Wes. -�� M I AC... r' i. IN Sate Skit. S UL ' Y Soh Rou Shoal Ted SafeRa.aetoSchool; No ( f:;: II aI L I r] 3 ; ' 111 _�I_ ill: " �� Eli �,m t_ \ ..—..5a,.......m. '3. !+� IIL 1 O Nawnaia Lllyyll -- a l�. _ :� 0 w - „1 .°LAom i i,„ FRi ,y1. , rr�......-- 5 banal Center o �i El rnmrt Gnr. �]A ry_ malq� l '�/ � a El..S.P ,r _ Fr' IS B.Stop � � a , mlift � ..' e 1 I..pw-#tod Income Areas :� E;S'"-!. SID, 4 —M LvtMotl lwmme a]ea} r -• • f * . L,Lim. ii..: . . , . =2y` hi- IIIYA SPOKANE V A L L E City Council - CDBG Public Hearing 10/24/2017 5 ECONOMIC DEVELOPMENT CDBG Public ■ Postcard notice sent: 72 ■ CDBG Websit. . . e 25 lei YOUR GOVERNMENT- DEPARTMENTS- SERVICES- ECONOMIC DEVELOPMENT- DOCUMENTSPREPARE/Nil-- EMERGENCY PREPAR /Nil- - 17111::InC ValleyGlnllllllliil 1)t'CC'i4ipil il'l11 111,,d: (.ball { .,x_-t ate' t _ The Cornnounity Development Block Program(CDBG)b a flexible federal programthat allocates annual grants to larger dties �": _fir 1 }} w andurbancountiestcd-evelopbettercommunities.forlowandrrloderate-incomepersona - - _ _ - The City of Spokane Valley participates in the CDBG program as part of the Spokane County Consortium.Spokane Valley I'ecei ves a guaranteed annual set aside of the Consortium's entitlement funds,Even with the guaranteed set aside,the City must apply fa funding like all other agencies requesting CDBG funding.Since 2013,the City of Spokane Valley has used - CABG fiords for sidewalk projects in priority areas,whidl include providing safe walking routes for school children. Departments community and Public works•Cnmmunny Development Stock Grant•Community Development block Grant For the 2D 18 project year,the C ity of Spokane Valley has identifieri Departments-Home P Contact Information three sidewalk projects that could qualifyfor CDBG funds.These Community Development project areas are. Community and Public ECOnrrmlt Development Division Works . Block Grant(CDBG) Phone:f509I 720-5330 • Wilbur Road between Boone Avenue and Broadway Avenue City Attorney Mall:economlcdevelupm enteispokanevalley.org • Knox Avenue between Sargent Road and Hutchinson Road Cy1Tn Ora /� The CDBG p og am Is a fe bl rederal program that allocates Hours:Monday through Friday from 8:Op a.m.to • Wilbur Road between Mission Avenue and Boone Avenue i■'■�L%�tie City Clerk . annual grant t larger mires ban counties.and states to help 5A0 pm.. liJ V�. s`■Vf7�ilrr�/11P communities unities with funding to address a wide range of community ■alley City CounciManager . development.infrastructure. needs .Job as on.p rehabilitation, pubmore.Because CDBG funds of e limited.the City of Spokane Valley invites facilities.lnfrast ur[ure.Job creation.public senates.and more. City Manager residentsandownersyviltrintheprojedareastoprovideinputonthe The CDBG Program fs authorized by rue o of the Hadsing and above projects.Your inputwillhelptheCttyprioritizeandselectthea Directory Community Development Act of 1974 and isona of the project toapplyfor limited CMG funds. Documents longest continuously run orngrams at Muting and Urban Development. Finance . More information about the CDBG program and the identified projects are available online at City of Spokane Valley's CDBG www.spokanevalleynxcoa rg/CDBG.If you havery questions.comments.or ncerns about the projects the Forms City's CDBG participation.please contact Chu Bates atcbates@spokanevalley.orgor509.720.5330. Human Resources I. Program Operations&Admin . T,-e dry of Spokane valley partIcipates In the COBG program as a SPOKANE V A L L E City Council - CDBG Public Hearing 10/24/2017 6 - ECONOMIC DEVELOPMENT Proposed Sidewalk Projects • Consistent with the Comprehensive Plan • Located in a CDBG LMI Target Area • Fully use the City's share of CDBG funding LvAiiSPOKANE VALLEY ProjectDescription - of_ . ..- X. 1 i CDBG 2018 Project: ■ \N.WIlour R ° EBooneA -.... i 241 Wilbur Road SRdewalk- Boone to Broadway - II Project Site Information f t 1 Location Street: Wilbur Rd ■ Sidewalk o n west ' I di Street Classification:Local Access i Sidewalk Length: 1,263ft 1 ROW Width: 50ft : -,- "� 1 Pavement Width: 22ft ■ i' Project Side: West side of the street Bike ndPedestrlanlPlan: Yes N° ;; i ,,' Legend — i, ' 2 - - � CDBG Projects ■ Boone to Broadway EDean�Atue - = _ _ l 1. ,:.. Bate Routes to School �� s jt�4 0 Haspitals ■ m E Caraldo�A•- P.- • ■ Approximate Cost z -�_ -- y it) Schools Is•, 71 + © Library `? • l'4! a� e9 Transit Center $398,000 _ . a l[;s, Bus Stop 1 0 Low-Mod Income Areas • 24 homes I_, '; ,; ' - t r, 11111 m. 410 . . � — SPOKANE r O _ •j3�Broadway,,Ave.,.. L R C �I Jf{E n +III,,, ... , , [. 0 50 100 200 300 906 ■l !!' 1 - i Fee[ N City Council - CDBG Public Hearing 10/24/2017 8 - ECONOMIC DEVELOPMENT ProjectDescription - of , , 1 iiiii11J° _ CDBG 2018 Propel ■ Knox Avenue _ _ Knox Road Sids Ik. Sanontto Hutchinson , ;:T ". ' F i1 Project sile Information ! �"° Location Street: Knox Rd •- Street Classifi cation: Collector ■ Sidewalk on south R � Sidewalk WWiLength:: 923ft a .` r< ROW Width: 6Dft.[ -.1 Pavement Width: 34ft Praject Side- South side of the street EMarrsfrerdn.e Safe Route to School: Na ° _ r IR i ke and Pedestrian Plan: No V � l'-.51-1 ' 1 - ry �� Legend • Sargent to ...... CDBG Projects . iii r J • Safe Routes to School lar Hutchinson oX�� a Hospitals ... :- $342,000 �� '....1 11 schools , �� a a © Library r_ O - Transit Center • Approximate Cost ,,- _ ct � Ve 1E non A Pp.3 till'' 1 p rill1� Its '`-1' r..Met; ■ 14 homes A 2MkM-"HP Illr ..Eilndlana.Av`ece I „ OraSPOKANE • m � 1'r'a' s sn ivo Zoo aoo aoo VALLEY tx i- Fee s City Council - CDBG Public Hearing 10/24/2017 9 - ECONOMIC DEVELOPMENT Recommended Projects for CDBG Application • WilburRoad - Booneto tamme �� 'KTYn " 1. . rwYus n^a e,. tLWR p ye,,,m Broadway 3a: `s�OUE t ,..„......., 4. ,ryF.e,u. sp¢�¢¢: ■ Knox Avenue A��, Hutch • inson � VILVI a n, lc,ms w. a O n • tell°. �msrrlefor �. „tel: g. Amount vCUB:Srands 'f n . ..xl lir Inlo..rthc..I4LA W, ,Fs : , ttad wduvILK 004.Pvl7 ,,,,fa „B . .; � sIBP!'v¢�'c1 'Sfi:I+^iE"5b:"rein dv, ' 'beJwlxll bo e 'lKalremeelm -0� . Sim "ulascti ., :n1A:,..u..,ywiAM+vndn8w<a sfmbP`n,l lam yer.,ae,�+�¢anl"t Fpm.: .rZ. 7F OVAVALLEY ri:�.. revet, mx.nco-xm..Y"'. ll lil SPOKANE .,p.w.e, City Council — CDBG Public Hearing 10/24/2017 10 — ECONOMIC DEVELOPMENT CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 24, 2017 Department Director Approval: ❑ Check all that apply: ❑ Consent ❑ Old business ® New business ❑ Public Hearing ❑ Information ❑Admin. Report ❑ Pending Legislation AGENDA ITEM TITLE: Motion Consideration: 2018 Community Development Block Grant Program — CDBG Projects GOVERNING LEGISLATION: Federal Department of Housing and Urban Development (HUD) PREVIOUS COUNCIL ACTION TAKEN: On October 24, 2017, City Council held a public hearing on the proposed Community Development Block Grant (CDBG) sidewalk projects for 2018. BACKGROUND: On October 17, 2017, City Council reviewed the proposed Community Development Block Grant (CDBG) sidewalk projects. On October 24, 2017, City Council held a public hearing on the CDBG sidewalk projects. The following projects have been identified based on an evaluation of sidewalk needs in CDBG target areas. # Proposed CDBG Sidewalk Project Approximate Costs 1 Wilbur Rd — Broadway to Boone (west side) $397,581 2 Knox Rd —Sargent to Hutchinson (south side) $342,304 OPTIONS: Move to authorize staff to prepare grant applications as recommended or amended. RECOMMENDED ACTION OR MOTION: Move to authorize staff to prepare and submit CDBG applications for the proposed sidewalk projects Wilbur Road from Boone to Broadway Avenue (west side), and Knox Avenue from Sargent to Hutchinson Avenue and to designate the project as the top priority of the two. BUDGET/FINANCIAL IMPACTS: CDBG grants are typically funded at 100% of the total project cost. STAFF CONTACT: Chaz Bates Economic Development Specialist Mike Basinger, Economic Development Manager ATTACHMENTS: None 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 24, 2017 Department Director Approval: El Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER LIST VOUCHER NUMBERS TOTAL AMOUNT 10-05-2017 5964; 6050; 6052; 6063-6065; 6067; 6076-6077; 42791 $324,905.64 10-06-2017 42792-42821 $77,043.92 10-12-2017 42822-42864; 2903097; 2936797 $385,751.50 10-18-2017 6066; 6081-6082; 6085; 6087 $70,163.16 GRAND TOTAL: $857,864.22 Explanation of Fund Numbers found on Voucher Lists #001 - General Fund Other Funds 001.011.000.511. City Council 101 —Street Fund 001.013.000.513. City Manager 103 —Paths &Trails 001.013.015.515. Legal 105—Hotel/Motel Tax 001.016.000. Public Safety 106—Solid Waste 001.018.013.513. Deputy City Manager 120 - CenterPlace Operating Reserve 001.018.014.514. Finance 121—Service Level Stabilization Reserve 001.018.016.518. Human Resources 122—Winter Weather Reserve 001.032.000. Public Works 204—Debt Service 001.058.050.558. CED -Administration 301 —REET 1 Capital Projects 001.058.051.558. CED—Economic Development 302—REET 2 Capital Projects 001.058.055.558. CED—Development Services-Engineering 303 —Street Capital Projects 001.058.056.558. CED—Development Services-Planning 309—Parks Capital Grants 001.058.057.558 CED—Building 310—Civic Bldg Capital Projects 001.076.000.576. Parks&Rec—Administration 311 —Pavement Preservation 001.076.300.576. Parks&Rec-Maintenance 312—Capital Reserve 001.076.301.571. Parks&Rec-Recreation 314—Railroad Grade Separation Projects 001.076.302.576. Parks&Rec-Aquatics 402—Stormwater Management 001.076.304.575. Parks&Rec- Senior Center 403 —Aquifer Protection Area 001.076.305.571. Parks&Rec-CenterPlace 501 —Equipment Rental &Replacement 001.090.000.511. General Gov't- Council related 502—Risk Management 001.090.000.514. General Gov't-Finance related 001.090.000.517. General Gov't-Employee supply 001.090.000.518. General Gov't- Centralized Services 001.090.000.519. General Gov't-Other Services 001.090.000.540. General Gov't-Transportation 001.090.000.550. General Gov't-Natural &Economic 001.090.000.560. General Gov't-Social Services 001.090.000.594. General Gov't-Capital Outlay 001.090.000.595. General Gov't-Pavement Preservation RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Voucher Lists vchlist Voucher List Page: 1 10/05/2017 12:43:22PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 5964 10/5/2017 000164 LABOR&INDUSTRIES Ben76165 001.231.17.00 LABOR&INDUSTRIES:PAYMENT 27,316.67 Total: 27,316.67 6050 10/5/2017 000165 DEPT OF RETIREMENT SYSTEMS Ben76167 001.231.15.00 PERS:PAYMENT 98,775.06 Total: 98,775.06 6052 10/5/2017 000699 WA COUNCIL CO/CITY EMPLOYEES Ben76169 001.231.21.00 UNION DUES:PAYMENT 2,479.19 Total: 2,479.19 6063 10/5/2017 000048 VANTAGE TRANSFER AGENTS,401A PLAN Ben76171 001.231.14.00 401A:PAYMENT 29,143.60 Total: 29,143.60 6064 10/5/2017 000682 EFTPS Ben76173 001.231.11.00 FEDERAL TAXES:PAYMENT 32,349.51 Total: 32,349.51 6065 10/5/2017 000145 VANTAGEPOINTTRANSFERAGENTS,457 PL/ Ben76175 314.231.18.00 457 DEFERRED COMPENSATION:PAYI 7,699.27 Total: 7,699.27 6067 10/5/2017 000162 VANTAGE TRANSFER AGENTS,401A EXEC PL Ben76177 001.231.14.00 401 EXEC PLAN:PAYMENT 637.50 Total: 637.50 6076 10/5/2017 000164 LABOR&INDUSTRIES Ben76181 001.231.17.00 LABOR&INDUSTRIES:PAYMENT 226.87 Total: 226.87 6077 10/5/2017 000682 EFTPS Ben76183 001.231.11.00 FEDERAL TAXES:PAYMENT 993.57 Total: 993.57 42791 10/5/2017 000120 AWC Ben76163 001.231.16.00 HEALTH PLANS:PAYMENT 112,550.22 Ben76179 001.231.16.00 HEALTH PLANS(COUNCIL):PAYMENT 12,734.18 Total: 125,284.40 10 Vouchers for bank code: apbank Bank total: 324,905.64 10 Vouchers in this report Total vouchers: 324,905.64 Page: 1 a— vchlist Voucher List Page: "T-- 10/06/2017 12:54:53PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 42792 10/6/2017 000150 ALLIED FIRE&SECURITY RCB200478070 001.076.305.575 SECURITY MONITORING AT CENTE 117.00 Total : 117.00 42793 10/6/2017 003213 ARAMARK UNIFORM SERVICES 1990366904 001.076.305.575 SUPPLIES FOR CENTERPLACE 414.75 Total : 414.75 42794 10/6/2017 006179 BANDIERO,ANTHONY Expenses 001.013.015.515 EXPENSE REIMBURSEMENT 18.99 Total : 18.99 42795 10/6/2017 003229 BARGREEN ELLINGSON 008246769 001.076.305.575 SUPPLIES FOR CENTERPLACE 46.94 Total : 46.94 42796 10/6/2017 000572 CARTER, CAROL Expenses 001.076.305.575 EXPENSE REIMBURSEMENT 21.77 Total : 21.77 42797 10/6/2017 006326 COOK,ANNA CSV Refund 001.000.000.321 CSV ENDORESEMENT REFUND 13.00 Total : 13.00 42798 10/6/2017 000278 DRISKELL, CARY Expenses 001.013.015.515 EXPENSE REIMBURSEMENT 67.11 Total : 67.11 42799 10/6/2017 000246 EAST SPOKANE WATER DIST#1 Sept 2017 402.402.000.531 WATER CHARGES:SEPT 2017 4,095.45 Total : 4,095.45 42800 10/6/2017 005046 FASTSIGNS 540-9752 001.076.305.575 SIGNAGE FOR VALLEYFEST EVEN 150.14 Total : 150.14 42801 10/6/2017 004808 FRED PRYOR SEMINARS 22494156 001.076.305.575 FRED PRYOR CAREERTRACK 149.00 Total : 149.00 42802 10/6/2017 001447 FREE PRESS PUBLISHING INC 47795 001.011.000.511 LEGAL PUBLICATION 173.25 Total : 173.25 42803 10/6/2017 004926 LE CATERING CO E00234 001.076.305.575 E00234:ACTION COACH 390.00 Total : 390.00 42804 10/6/2017 000252 LOWE'S BUSINESS ACCOUNT Sept 2017 001.090.000.518 OPERATING SUPPLIES: PRECINCT 396.34 Page: vchlist Voucher List Page: 3 2- 10/06/2017 12:54:53PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 42804 10/6/2017 000252 000252 LOWE'S BUSINESS ACCOUNT (Continued) Total : 396.34 42805 10/6/2017 004269 MILLER,WILLIAM Expenses 001.090.000.518 EXPENSE REIMBURSEMENT 65.82 Total : 65.82 42806 10/6/2017 000058 OMA A500163 001.018.016.518 EMPLOYEE PHYSICAL EXAM 200.00 Total : 200.00 42807 10/6/2017 001860 PLATT ELECTRICAL SUPPLY 0031877 001.076.305.575 SUPPLIES FOR CENTERPLACE 94.00 Total : 94.00 42808 10/6/2017 000415 ROSAUERS FOOD& DRUG CENTER 10-2128724 001.076.305.575 SUPPLIES FOR CENTERPLACE 23.98 Total : 23.98 42809 10/6/2017 000709 SENSKE LAWN&TREE CARE INC. 8104741 001.016.016.521 MONTHLY SVCS AT PRECINCT: SE 503.71 8104853 001.076.300.576 CONTRACT MAINT: PARKS SEPT 2 60,343.90 Total : 60,847.61 42810 10/6/2017 002947 SILVER MOUNTAIN CORP 4496H1 001.076.301.571 SUMMER DAY CAMP FIELD TRIP 1,624.60 Total : 1,624.60 42811 10/6/2017 000324 SPOKANE CO WATER DIST#3 Sept 2017 402.402.000.531 WATER CHARGES FOR SEPT 2017 1,869.73 Sept 2017 402.402.000.531 WATER CHARGES FOR SEPT 2017 1,293.27 Total : 3,163.00 42812 10/6/2017 006037 STATE PROTECTION SVCS INC 54153 001.076.000.576 SECURITY SERVICES FOR PARKS 1,122.00 Total : 1,122.00 42813 10/6/2017 003532 STERICYCLE COMMUNICATION SOLUT 8010662570 001.076.305.575 ANSWERING SVC FOR CENTERPL 60.79 Total : 60.79 42814 10/6/2017 002306 TERRELL LANDSCAPE ARCHITECT, MIC 3043 001.090.000.513 17-017 CENTERPLACE WEST LAW 1,755.89 Total : 1,755.89 42815 10/6/2017 001472 TESTAMERICA LABORATORIES 59107160 001.076.300.576 J7098-1 MONTHLY DRINKING WATE 28.50 Total : 28.50 42816 10/6/2017 006187 VODDE, ETHAN Expenses 001.013.015.515 EXPENSE REIMBURSEMENT 16.42 Page: vchlist Voucher List Page: % 3 10/06/2017 12:54:53PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 42816 10/6/2017 006187 006187 VODDE, ETHAN (Continued) Total : 16.42 42817 10/6/2017 000038 WASTE MANAGEMENT OF SPOKANE 0489555-2681-8 001.076.305.575 WASTE MGMT: CENTERPLACE SE 734.24 0490460-2681-8 001.016.016.521 WASTE MGMT: PRECINCT SEPT 2C 286.31 Total : 1,020.55 42818 10/6/2017 000066 WCP SOLUTIONS 10304336 001.076.305.575 SUPPLIES FOR CENTERPLACE 31.99 10304337 001.076.305.575 SUPPLIES FOR CENTERPLACE 384.93 Total : 416.92 42819 10/6/2017 004917 WHITE, KARLA Expenses 001.018.014.514 EXPENSE REIMBURSEMENT 21.13 Total : 21.13 42820 10/6/2017 001792 WHITEHEAD,JOHN Expenses 001.018.016.518 EXPENSE REIMBURSEMENT 515.97 Total : 515.97 42821 10/6/2017 006325 YEVCHENKO, IVAN CSV Refund 001.000.000.321 CSV ENDORSEMENT REFUND 13.00 Total : 13.00 30 Vouchers for bank code : apbank Bank total : 77,043.92 30 Vouchers in this report Total vouchers : 77,043.92 Page: "'-33 vchlist Voucher List Page: —1-- 10/12/2017 3:49:01 PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 42822 10/12/2017 004820 A&I DISTRIBUTORS 3018583 001.058.057.558 ENGINE OIL FOR FLEET MAINTEN/ 242.45 Total : 242.45 42823 10/12/2017 002931 ALL WESTERN INDUSTRIAL SUPPLY 105325 101.000.000.542 SUPPLIES: SNOWPLOWS 139.67 Total : 139.67 42824 10/12/2017 003337 ARROW CONSTRUCTION SUPPLY INC 201572 402.402.000.531 SUPPLIES:STORMWATER 26.83 202301 101.043.000.542 SUPPLIES: SULLIVAN BRIDGE 32.75 Total : 59.58 42825 10/12/2017 002326 BATTERIES PLUS BULBS 248-340304 101.042.000.542 BATTERIES 109.88 Total : 109.88 42826 10/12/2017 004231 BELSBY ENGINEERING 17274 001.058.055.558 PROFESSIONAL SERVICES 2,227.50 Total : 2,227.50 42827 10/12/2017 002562 CD'A METALS 244943 101.000.000.542 SUPPLIES: SNOWPLOWS 32.12 249948 101.000.000.542 SUPPLIES: SNOWPLOWS 83.88 250190 101.000.000.542 SUPPLIES:SNOWPLOWS 26.20 Total : 142.20 42828 10/12/2017 000508 CONOCOPHILLIPS FLEET 51468132 001.058.057.558 SEPTEMBER 2017 FLEET FUEL BII 2,020.36 Total : 2,020.36 42829 10/12/2017 001880 CROWN WEST REALTY LLC OCTOBER 2017 101.042.000.543 COMMON AREA CHARGES FOR M/ 236.68 Total : 236.68 42830 10/12/2017 003255 DAY WIRELESS SYSTEMS 594895 101.042.000.543 TOWER RENTAL 210.22 Total : 210.22 42831 10/12/2017 000734 DEPT OF TRANSPORTATION RE-313-ATB70918041 101.042.000.542 REIMBURSE TRAFFIC SERVICES 7,792.89 RE-313-ATB70918048 101.042.000.542 REIMBURSE ROADWAY MAINT/TR/ 499.96 Total : 8,292.85 42832 10/12/2017 006327 DEVRIES MOVING PACKING STORAGE 81850 001.090.000.513 PARTIAL BILLING AUGUST LABOR: 10,575.00 Total : 10,575.00 Page: c- vchlist Voucher List Page: --2--- 10/12/2017 3:49:01 PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 42833 10/12/2017 002157 ELJAY OIL COMPANY 4267843 101.042.000.542 FUEL FOR SNOWPLOWS/MAINTEN 307.69 Total : 307.69 42834 10/12/2017 003274 EXCHANGE PUBLISHING LLC 469415 001.013.000.513 LEGAL PUBLICATION 18.75 469417 001.058.056.558 LEGAL PUBLICATION 82.16 469418 001.013.000.513 LEGAL PUBLICATION 22.91 469419 001.013.000.513 LEGAL PUBLICATION 20.54 Total : 144.36 42835 10/12/2017 001926 FARR,SARAH EXPENSES 001.018.014.514 EXPENSE REIMBURSEMENT 77.58 Total : 77.58 42836 10/12/2017 001447 FREE PRESS PUBLISHING INC 47787 101.042.000.542 LEGAL PUBLICATION 67.20 47788 101.042.000.542 LEGAL PUBLICATION 105.60 47838 001.013.000.513 LEGAL PUBLICATION 43.20 47840 001.058.056.558 LEGAL PUBLICATION 90.10 Total : 306.10 42837 10/12/2017 002975 FREEDOM SALES AND SUPPLY LLC 2017643 101.042.000.542 FIRST AID SUPPLIES 276.08 2017663 101.042.000.542 FIRST AID SUPPLIES 22.13 Total : 298.21 42838 10/12/2017 005474 FREIGHTLINER NORTHWEST PC001389572:01 101.000.000.542 SUPPLIES: SNOWPLOW MAINTEN, 270.85 PC001390247:01 101.000.000.542 SUPPLIES: SNOWPLOW MAINTEN, 9.79 PC001390293:01 101.000.000.542 SUPPLIES: SNOWPLOW MAINTEN, 35.56 PC001391708:01 101.000.000.542 SUPPLIES: SNOWPLOW MAINTEN, 203.96 PC001391708:02 101.000.000.542 SUPPLIES: SNOWPLOW MAINTEN, 33.92 Total : 554.08 42839 10/12/2017 000007 GRAINGER 9563103424 001.032.000.543 SMALL TOOLS/MINOR EQUIPMENT 116.57 9565733277 101.042.000.542 SMALL TOOLS/MINOR EQUIPMENT 28.44 9566968385 101.042.000.542 SMALL TOOLS/MINOR EQUIPMENT 40.64 Total : 185.65 42840 10/12/2017 000917 GRAYBAR 9300162028 001.090.000.518 SMALL TOOLS/MINOR EQUIPMENT 77.90 Total : 77.90 42841 10/12/2017 000002 H &H BUSINESS SYSTEMS INC. 349244 001.090.099.594 RICOH MPC3004 MULTI-FUNCTION 6,696.64 Page: 9 vchlist Voucher List Page: -3-- 10/12/2017 3:49:01 PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 42841 10/12/2017 000002 H &H BUSINESS SYSTEMS INC. (Continued) 349245 001.090.099.594 RICOH MPC3004 FOR IT 3,998.40 349246 001.090.099.594 RICOH MPC3004 MULTI-FUNCTION 7,726.98 349247 001.090.099.594 RICOH MPC3004 MULTI-FUNCTION 7,964.16 351425 001.018.013.513 COPIER COSTS 152.79 351426 001.013.000.513 COPIER COSTS 32.73 351427 001.013.015.515 COPIER COSTS 80.97 351428 001.013.015.515 COPIER COSTS 8.53 351436 001.058.050.558 COPIER COSTS 175.37 351437 001.058.050.558 COPIER COSTS 33.04 351472 001.076.000.576 COPIER COSTS 513.14 351473 001.076.000.576 COPIER COSTS 29.19 351586 001.013.000.513 COPIER COSTS 43.91 351587 001.013.000.513 COPIER COSTS 2.15 351588 001.011.000.511 COPIER COSTS 92.14 351589 001.011.000.511 COPIER COSTS 9.91 Total : 27,560.05 42842 10/12/2017 002538 HYDRAULICS PLUS INC 21839 101.000.000.542 SUPPLIES: SNOWPLOWS 22.20 Total : 22.20 42843 10/12/2017 000313 INLAND ASPHALT COMPANY INC. PAY APP 2 311.000.255.595 0255-CONSTRUCTION CONTRACT 2,321.42 Total : 2,321.42 42844 10/12/2017 002466 KENWORTH SALES COMPANY SPOIN2504649 101.000.000.542 SUPPLIES:SNOWPLOWS 72.34 Total : 72.34 42845 10/12/2017 006328 KREM-TV 1474003 001.058.051.558 ADVERTISING 9,970.00 Total : 9,970.00 42846 10/12/2017 004187 LKQ KC TRUCK PARTS 18-41056 101.042.000.542 SUPPLIES FOR#207 70.66 Total : 70.66 42847 10/12/2017 005037 MERIDIAN CONSTRUCTION INC PAY APP 16 313.000.215.594 0215-CITY HALL CONSTRUCTION C 19,570.45 Total : 19,570.45 42848 10/12/2017 002203 NAPA AUTO PARTS 0538-825927 101.042.000.542 SUPPLIES: STREET 10.86 Page: vchlist Voucher List Page: -.4"-- 10/12/2017 3:49:01 PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 42848 10/12/2017 002203 002203 NAPA AUTO PARTS (Continued) Total : 10.86 42849 10/12/2017 000662 NAT'L BARRICADE&SIGN CO 96656 101.042.000.542 SUPPLIES: STREET 112.88 Total : 112.88 42850 10/12/2017 003090 NORTH 40 OUTFITTERS 078734/3 101.042.000.542 SUPPLIES: STREET DEPT 17.38 Total : 17.38 42851 10/12/2017 002364 NORTHEND TRUCK EQUIPMENT INC 1034714 101.000.000.542 SUPPLIES: SNOWPLOWS 266.74 Total : 266.74 42852 10/12/2017 000652 OFFICE DEPOT INC. 959373949001 001.032.000.543 OFFICE SUPPLIES: PW 88.43 964596425001 001.076.305.575 OFFICE SUPPLIES: CENTERPLACE 136.32 966959184001 001.018.013.513 OFFICE SUPPLIES: FRONT DESK 65.11 966959957001 001.018.013.513 OFFICE SUPPLIES: FRONT DESK 6.52 Total : 296.38 42853 10/12/2017 005049 PEDERSON, MICHAEL ROY SEPTEMBER 2017 101.042.000.542 DEAD ANIMAL REMOVAL 1,550.00 Total : 1,550.00 42854 10/12/2017 001089 POE ASPHALT PAVING INC. 45510 101.042.000.542 2017 STREET MAINTENANCE 1,257.24 45511 101.042.000.542 2017 STREET MAINTENANCE 47,712.66 Total : 48,969.90 42855 10/12/2017 006014 RECORDS MANAGEMENT PLUS LLC 1617 001.058.056.558 OFFICE SUPPLIES: COMM. DEV. 840.66 Total : 840.66 42856 10/12/2017 003208 RODDA PAINT CO. 9474493 101.043.000.542 SUPPLIES: BRIDGE 224.27 Total : 224.27 42857 10/12/2017 000031 ROYAL BUSINESS SYSTEMS IN69761 001.058.057.558 SEPTEMBER 2017 COPIER COSTS 1,038.30 Total : 1,038.30 42858 10/12/2017 002520 RWC GROUP 167081 101.000.000.542 DOT INSPECTION &REPAIR#203 458.48 167228 101.000.000.542 DOT INSPECTION#204 81.60 167240 101.000.000.542 DOT INSPECTION#205 103.36 167250 101.000.000.542 DOT INSPECTION#218 103.36 167268 101.000.000.542 DOT INSPECTION &REPAIR#206 185.38 Page: '� 9 vchlist Voucher List Page: ,5---- 10/12/2017 ate10/12/2017 3:49:01 PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 42858 10/12/2017 002520 RWC GROUP (Continued) 167290 101.000.000.542 DOT INSPECTION#207 103.36 167312 101.000.000.542 DOT INSPECTION#208 95.00 167324 101.000.000.542 DOT INSPECTION&REPAIR#209 317.38 167375 101.000.000.542 DOT INSPECTION#210 103.36 167390 101.000.000.542 DOT INSPECTION&REPAIR#211 285.13 58897N 101.000.000.542 SUPPLIES: MAINTENANCE SHOP 222.69 58968N 101.000.000.542 SUPPLIES: MAINTENANCE SHOP 81.05 59241N 101.000.000.542 SUPPLIES: MAINTENANCE SHOP 369.30 59297N 101.000.000.542 SUPPLIES: MAINTENANCE SHOP 475.67 59429N 101.000.000.542 SUPPLIES: MAINTENANCE SHOP 42.90 59608N 101.000.000.542 SUPPLIES: MAINTENANCE SHOP 239.09 CM58458N 101.000.000.542 SUPPLIES: MAINTENANCE SHOP -194.74 Total : 3,072.37 42859 10/12/2017 006330 SAFETY-KLEEN SYSTEMS INC 74847252 101.042.000.542 COMBUSTIBLE WASTE TANK 129.47 Total : 129.47 42860 10/12/2017 003133 SHAMROCK MANUFACTURING INC 3928 101.042.000.542 SUPPLIES: STREET 158.79 3936 101.042.000.542 SUPPLIES:STREET 157.65 Total : 316.44 42861 10/12/2017 002531 SIX ROBBLEES INC 5-807682 101.000.000.542 SUPPLIES: SNOWPLOWS -6.92 5-808097 101.000.000.542 SUPPLIES: SNOWPLOWS 35.25 Total : 28.33 42862 10/12/2017 000001 SPOKANE CO TREASURER 110100179 303.303.141.595 SEPTEMBER 2017 ENGINEERING 51,778.24 51503984 101.042.000.542 WORK CREW INVOICE AUGUST 2C 6,634.84 Total : 58,413.08 42863 10/12/2017 000668 SPOKANE CO TREASURER 35231.1412 001.090.000.518 2ND HALF 2017 STORMWATER/AQ 233.25 35241.4101 001.076.000.576 2ND HALF 2017 STORMWATER/AQ 127.46 45093.0646 001.076.000.576 2ND HALF 2017 STORMWATER/AQ 873.99 45105.9010 001.076.000.576 2ND HALF 2017 STORMWATER/AQ 1,412.58 45114.9015 001.076.000.576 2ND HALF 2017 STORMWATER/AQ 371.52 45121.9118 101.042.000.543 2ND HALF 2017 STORMWATER/AQ 411.86 45162.0327 001.076.000.576 2ND HALF 2017 STORMWATER/AQ 552.72 Page: .5 /'2) vchlist Voucher List Page: ,8-' 10/12/2017 3:49:01 PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 42863 10/12/2017 000668 SPOKANE CO TREASURER (Continued) 45174.9059 001.076.000.576 2ND HALF 2017 STORMWATER/AQ 28.40 45182.9132 001.076.000.576 2ND HALF 2017 STORMWATER/AQ 214.46 45201.0122 001.090.000.518 2ND HALF 2017 STORMWATER/AQ 445.94 45222.0227 001.016.016.521 2ND HALF 2017 STORMWATER/AQ 357.61 45271.9007 001.076.000.576 2ND HALF 2017 STORMWATER/AQ 81.03 45271.9008 001.076.000.576 2ND HALF 2017 STORMWATER/AQ 151.20 45273.9036 001.076.000.576 2ND HALF 2017 STORMWATER/AQ 158.85 45332.1517 001.076.000.576 2ND HALF 2017 STORMWATER/AQ 708.11 Total : 6,128.98 42864 10/12/2017 003015 WA ASPHALT PAVEMENT ASSOC 21433 101.042.000.542 ASPHALT WORKSHOPS/TRAINING 380.00 21442 001.032.000.543 ASPHALT WORKSHOPS/TRAINING 380.00 Total : 760.00 2903097 9/28/2017 000409 DEPT OF REVENUE 71-0914170 001.239.90.01 UNCLAIMED PROPERTY PAYMENT 7,121.87 Total : 7,121.87 2936797 10/5/2017 000001 SPOKANE CO TREASURER SEPTEMBER 2017 001.016.000.512 SPOKANE COUNTY SERVICES 170,658.51 Total : 170,658.51 45 Vouchers for bank code : apbank Bank total : 385,751.50 45 Vouchers in this report Total vouchers : 385,751.50 • Page: —6 --- %/ vchlist Voucher List Page: -1- 10/18/2017 8:36:37AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 6066 10/20/2017 002227 IDAHO TAX COMMISSION Ben76456 001.231.50.03 IDAHO STATE TAX BASE:PAYMENT 1,688.86 Total: 1,688.86 6081 10/20/2017 000048 VANTAGE TRANSFER AGENTS,401A PLAN Ben76458 001.231.14.00 401A:PAYMENT 29,009.42 Total: 29,009.42 6082 10/20/2017 000682 EFTPS Ben76460 001.231.11.00 FEDERAL TAXES:PAYMENT 31,779.15 Total: 31,779.15 6085 10/20/2017 000145 VANTAGEPOINT TRANSFER AGENTS,457 FL? Ben76462 001.231.18.00 457 DEFERRED COMPENSATION:PAYI 7,048.23 Total: 7,048.23 6087 10/20/2017 000162 VANTAGE TRANSFER AGENTS,401A EXEC P1 Ben76464 001.231.14.00 401 EXEC PLAN:PAYMENT 637.50 Total: 637.50 5 Vouchers for bank code: apbank Bank total: 70,163.16 5 Vouchers in this report Total vouchers: 70,163.16 Page: T-t— CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 24, 2017 Department Director Approval : Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Pay Period Ending October 15, 2017 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Budget/Financial impacts: Employees Council Total Gross: $ 254,177.29 $ - $ 254,177.29 Benefits: $ 95,291.85 $ - $ 95,291.85 Total payroll $ 349,469.14 $ - $ 349,469.14 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri DRAFT MINUTES SPOKANE VALLEY COUNCIL MEETING STUDY SESSION Spokane Valley City Hall Council Chambers Spokane Valley,Washington October 3,2017 Attendance: Councilmembers Staff Rod Higgins,Mayor Mark Calhoun, City Manager Arne Woodard,Deputy Mayor John Hohman,Deputy City Manager Caleb Collier,Councilmember Cary Driskell,City Attorney Pam Haley, Councilmember Erik Lamb,Deputy City Attorney Mike Munch, Councilmember Chelsie Taylor,Finance Director Ed Pace, Councilmember Mark Werner,Police Chief Sam Wood,Councilmember Mike Stone,Parks&Recreation Director Gloria Mantz,Engineering Manager Jenny Nickerson,Assistant Building Official Christine Bainbridge, City Clerk Mayor Higgins called the meeting to order at 6:00 p.m. At Mr. Calhoun's request,IT Specialist Bingaman explained that the installation for everything in this room is about 80-85% complete;he said they are working on some adjustments and final testing, and plan to be able to broadcast for next Tuesday's Council meeting. City Clerk Bainbridge called the roll; all Councilmembers were present except Councilmember Haley. It was moved by Councilmember Pace, seconded and unanimously agreed to excuse Councilmember Haley. ACTION ITEM: 1. Second Reading Proposed Ordinance 17-010 Sidewalk Snow Removal— Cary Driskell After City Clerk Bainbridge read the ordinance title,it was moved by Deputy Mayor Woodard and seconded to approve Ordinance 17-010 relating to sidewalk snow removal. It was then moved by Councilmember Pace and seconded to amend that motion by changing section 4 effective date, to have two effective dates: that the education program and new snow removal equipment and procedures be effective today [or as stated on the ordinance,five days after publication of the ordinance or a summary in the City's official newspaper]; and that Tier 1 be effective October 3, 2018. Councilmember Pace said this would give the ordinance a season for the education and new procedures before enforcing the Tier 1 on citizens. Councilmember Collier mentioned exploring if there are any other options other than fining citizens. Councilmember Munch said he is opposed to the amendment as common sense should prevail; that most people know they are supposed to be taking care of sidewalks and that is not being done at this point; he said the fine is much lower as well. [Councilmember Haley arrived at 6:06 p.m.] Mayor Higgins invited public comments on the amendment. Ms. Nina Fluegal questioned how this will work and if it is not working,who do citizens contact or what should citizens do.Mr.Calhoun said if citizens have a complaint, they can either call or go on-line and enter the complaint through our CARE system. Deputy Mayor Woodard said this is the eleventh meeting and we have been discussing this for about two years now and we have to get started someplace; that an ordinance with no "teeth" to it will give the same results as previous years, and at some point you have to have teeth to it; said we are not pursuing this to fine the citizens but rather we want compliance so we have clear sidewalks. Vote on the amended motion:In Favor: Councilmembers Collier and Pace. Opposed: Mayor Higgins, Deputy Mayor Woodard, and Councilmembers Wood, Haley, and Munch. Motion failed. After City Attorney Driskell gave a brief explanation of the proposed ordinance, mentioning the slight revision with the clearance, as he checked with ADA and rather than 42, it should be 36 inches, Mayor Higgins invited public comment. Ms. Nina Council Study Session: 10-03-2017 Page 1 of 5 Approved by Council: DRAFT Fluegal asked who would enforce this and where would the funds go.Mr. Driskell said the funds would be placed in the general fund; and Mr. Calhoun added that if Council desires, it could be placed in the street fund, but as Mr. Driskell mentioned, these typically go in the general fund. Mr. Bob Blum: said he feels this proposal is even worse than the first draft as it states that tier 2 is not on par with tier 1 so those people are less important; he rhetorically asked about kids who walk on tier 2 and if they are less important; said if the ordinance is cherry picking maybe it doesn't need to be implemented; said it will still mean more money out-of-pocket for doing something he thinks the City is responsible for; and that it should be applied to all neighborhoods, and not just a select few; he asked under what authority can the City force homeowners who don't own the sidewalk to maintain and clear the sidewalk by threats and punishments. There were no further public comments. Councilmember Collier mentioned Mr.Adam Jackson's previous presentation on safe routes to school and grants, and that there is only a 9% success rate on those grants; said we are not getting the grants because we aren't having accidents; and said perhaps the ordinance is not necessary. Councilmember Pace said he appreciates Mr. Driskell's work on this but he would like to see a year of operation with the plows not throwing as much snow on the sidewalk,and said he also appreciates Mr.Blum's comments that this should be applied to all as there are some streets that don't have sidewalks; said it doesn't make sense. Vote by Acclamation on the original motion: In Favor: Mayor Higgins, Deputy Mayor Woodard, and Councilmembers Munch,Haley, and Wood. Opposed: Councilmembers Pace and Collier. Motion carried. NON-ACTION ITEMS: 2. Spokane Regional Health District—Mark Calhoun and Dr. Lutz City Manager Calhoun introduced Dr. Lutz, new administrator for the Spokane Health District; said that Dr.Lutz had requested an opportunity to introduce himself to Council and explain a little about the mission of the Health District.Mr. Calhoun said this is not an opportunity to discuss parental rights or vaccinations, but rather an opportunity to get introduced to Dr. Lutz. Dr. Lutz said he has lived in Spokane since 2004 when he started working for First Care Urgent Care; said it is his intention to get out in the community and understand the issues; to meet with elected officials, stakeholders,and community leaders and talk a little about the Health District. Dr.Lutz mentioned the two handouts he had distributed tonight: the September 26,2017 "News Release"which discussed experiences of violence in the County; and the "Quick Guide to our Programs & Services." Dr. Lutz said there is a lot of violence in our community,including assault and bullying,and that one out of five adolescents over the past year had contemplated suicide; one in three have found themselves depressed; and one in four have been in a fight or been bullied; said there are also those with a history of abuse and those who were abused as youth have more problems as adults and are more likely to commit violence;said that the"News Release" is a very timely report.After Dr. Lutz referred to and explained the two slides accompanying this Council packet,Council thanked him for coming and for his information. 3. CenterPlace Great Room Bid—Mike Stone Parks and Recreation Director Stone explained about the sound and video system update needed for CenterPlace's Great Room as noted in his October 3,2017 Request for Council Action form;he mentioned the three bidders and of his due diligence in his research of Proton360 and said he feels confident that company fully understands the project. Mr. Stone said he will be employing our consultant as a contract manager,which means spending a little bit of money to make sure all goes as it should.There was Council consensus to bring this back next week for a motion consideration. 4. Proposed 2017 Budget Amendment—Chelsie Taylor After Finance Director Taylor went through the budget amendment information contained in her October 3,2017 Request for Council Action form, Council concurred in moving this forward as planned. Council Study Session: 10-03-2017 Page 2 of 5 Approved by Council: DRAFT 5.Amendment to Procurement Code—Erik Lamb After Deputy City Attorney Lamb explained the background of our contracting and purchasing code and of the need for the three changes, all as outlined in his October 3, 2017 Request for Council Action form, Councilmember Pace said a goal he'd like to see us set would be to have every contract have at least two qualified bids, and he would request having a meeting with the City Manager and City Attorney,perhaps some contract administration staff and some Councilmembers, to brainstorm on how to look at goals, policies and procedures; and after that meeting takes place, to include this topic on an advance agenda to kick off the process.Mr.Calhoun said he will talk with other staff members such as Mr.Driskell,Mr.Lamb, Mr. Hohman and Ms. Taylor, and will set up a meeting and report back to Council. Councilmember Pace suggested perhaps Mayor Higgins could decide which Councilmembers to include. 6. Washington State Depaitnient of Transportation Grant Program Status—John Hohman, Gloria Mantz Mr.Hohman explained that this is a companion piece to Adam Jackson's report last week about the various grants and our successes with those;he said that part of how we participate in that is important and with the grants,there are requirements that must be met in order to receive those funds;he noted that grants are from taxes paid by our citizens and these grants enable us to return some of that money back into the community. Mr. Hohman said it is very important to have solid foundations to work on these grants and stay in good standing with the various programs; he said that when we went through the re-organization, there were some deficiencies with the capital improvement program, and in an audit conducted in 2014.Mr.Hohman explained about Project Management Review and that those reviews are conducted from Olympia; if we are in good standing the review is conducted every three years, if there are areas upon which to focus,the review is conducted annually; and he mentioned the Depaitnient of Transportation's audit letter and correction action staff put together,copies of which were included in tonight's Council agenda packet. Via the PowerPoint presentation,Ms. Mantz explained about the Certification Acceptance (CA) Program, its requirements, compliance process, and possible repercussions for noncompliance. Mr. Hohman then explained the levels of CA and what each means along with the City's current status of "Level 2. Corrections required;" he went over the history of our CA status as well as the 2017 Corrective Action Plans,and next steps of implementing the Correction Action Plan,accessing staffing workloads and needs, having an ongoing evaluation of the capital improvement program, and continuing to build relationships with WSDOT Local Programs staff,and to continue pursuing grants to help fund our capital projects.Ms. Mantz added that we have a great, skilled, and dedicated staff; that there was a deficiency in formal and consistent procedures and to make sure all documentation requirements are met,that staff will examine the basics to make sure we have resources and manpower to deliver these projects. Mr. Hohman added that staff has a variety of experience and will work together and come up with consistent policies and procedures to make sure we have a solid foundation before we do anything else; to ensure we have the basics such as proper training,including how to properly conduct an inventory of all the different materials in a project. There was discussion about the letters included in the packet and that they were not "cc'd" to the City Manager; and Mr. Hohman stated we could request DOT to include the City Manager on these types of correspondence,but we have developed a very strong management team to discuss these things, and as we became aware,the information was forwarded to Mr. Calhoun and Ms.Taylor.Mr.Hohman stated that on these projects, a lot is billed through the grant and on large projects, we don't have the staff to do that; he said it doesn't make sense to hire someone as we would be better served to contract out for that. Councilmember Collier asked about any cost that might be associated with the annual audit, and Mr. Calhoun replied what then WSDOT conducts an audit,we are not billed as compared to when state auditors conduct an audit,we are billed. Mayor Higgins called for a recess at 7:30 p.m. and reconvened the meeting at 7:41 p.m. 7. State Feasibility Study of Home Growing Recreational Marijuana—Erik Lamb Deputy City Attorney Lamb stated that Police Chief Werner and City Assistant Building Official Jenny Nickerson will also participate in this agenda item.Mr.Lamb explained that currently Washington prohibits Council Study Session: 10-03-2017 Page 3 of 5 Approved by Council: DRAFT home growing of recreational marijuana,and of those states who have legalized marijuana,we are the only state that does so. Mr. Lamb explained that one of the provisions of the Engrossed Substitute Senate Bill 5131 was direction to the Washington State Liquor and Cannabis Board to conduct a study on the feasibility of allowing home growing of recreational marijuana;he explained that the Liquor and Cannabis Board must provide written findings and recommendations to the Legislature by December 1, 2017; and in that vein, that Board has requested comments from interested stakeholders,with comments due by October 11,2017. Mr. Lamb described the three potential proposals as part of the aforementioned study,which proposals are explained in Mr. Lamb's October 3, 2017 Request for Council Action form;he also explained current state law as well as current city law; he explained the Cole memo,which was published by the Department of Justice telling states with laws legalizing marijuana, that if a strict regulatory framework and a tracking system is used to monitor the growth, distribution and sale of regulated cannabis to prevent diversion and create a transparent, accountable market, then the federal government would not interfere; and said therefore,that staff recommends the state continue to prohibit home growing of recreational marijuana. Chief Werner expressed his concerns about controlling youth access, preventing diversion, and of the increased burden this will place on local law enforcement; he mentioned marijuana is illegal in Idaho so there are those who would seek to profit from such legislation; and he expressed great concern in trying to control youth access in homes. Mr. Lamb added that if Council agrees, both letters included in tonight's Council packet will be sent; he mentioned again our lack of enforcement resources; said the amount of funds we get from the state in marijuana taxes won't contribute to the increased issues we will see if this passes;he also noted the Building Code is not set up to allow recreational home growing,nor are residences designed for such.Ms.Nickerson explained that regulatory updates have been made over the last few years concerning marijuana; said if there were to be personal production of marijuana in a home,there would be heating and air conditioning as well as lighting needs; and if this production were to be done improperly,it could create safety issues; she said there are very stringent fire and building code regulations; adding that moisture and heat could result in mold and rot to structures. Mr. Lamb said there is also the potential for odor which could result in neighborhood disputes and complaints; he said it is difficult to control odors; and again said he recommends sending our comments to maintain the status quo and not allow recreational home growing; but if it were allowed, we must maintain the right to deal with the issues at a local level, even to the point of prohibition. Mr. Lamb said the Washington State Liquor and Cannabis Board will be issuing their report in December, and that it will be interesting to see if anything happens in the 2018 legislative session. Deputy Mayor Woodard said he thinks we must continue to have local control, but also doesn't want the state to withhold revenues to get us to do what the state wants, and Mr. Lamb said he can add that to the letter. Councilmember Pace said normally whatever people do in their own home is their own business,but these recommendations make sense, and cities should be the ones to control this. Councilmember Munch said that he feels that the legislators haven't come close to digesting what is already allowed to make sure growers, etc. are in compliance; that there is a lot of confusion and he feels the Board shouldn't increase that.Mayor Higgins added that it would be unenforceable and create a whole new black market, as well as additional revenues for minors.With Council concurrence,Mr.Lamb said staff will send the letter with the requested changes, and include Chief Werner's letter as well. 8. Draft 2018 Legislative Agenda—Mark Calhoun City Manager Calhoun mentioned that the previous item regarding marijuana was placed on the agenda prior to this Legislative Agenda item in case Council is interested in asking our lobbyist from Gordon Thomas Honeywell to engage the legislators in this issue; said that he feels with the exception of this most recent report,the legislative agenda is likely confirmed;he mentioned he spoke with the Executive Director of SRTC(Spokane Regional Transportation Council)who encouraged our City to focus on just one grade separation project, i.e. the Barker Road project, as that is likely the most well understood. Mr. Calhoun noted he met with assistants from Senator Patty Murray's office and Representative Cathy McMorris Rodgers' office and after discussing these issues with them, they too agreed we should focus just on the Barker Project. Mr.Calhoun said next week City Engineer Adam Jackson will come before Council asking Council Study Session: 10-03-2017 Page 4 of 5 Approved by Council: DRAFT for authorization for staff to apply for both the TIGER and the INFRA grants,and again,our plan is to come forward just for the Barker project; that we will continue the design efforts on Pines, but our focus will remain on Barker. After Mr. Calhoun went over the remainder of the draft 2018 Legislative Agenda, he mentioned adding verbiage encouraging the state legislature to adopt the status quo regarding residential home growing of marijuana. Councilmember Pace said he agrees with adding the new item, and to also include parental rights. Deputy Mayor Woodard said he feels it is late in the game to add that, and is not sure what discussion of that would mean or what we would want the state to do; said this will be a short legislative session and is really about the budget, so he wouldn't want to overburden it. Councilmember Munch said there is supporting legislation already as Senator Padden has introduced some bills concerning informed consent for abortions; again said legislation already exists that would support parental rights and he would encourage the legislators to support those instead of new legislation. Mr. Calhoun said that if Council concurs,he will work with City Attorney Driskell and our lobbyist to ask them to get a sense from the legislators whether they would support this particular topic in this particular session, and he can report back to Council again. Councilmembers nodded in agreement. 9.Advance Agenda—Mayor Higgins There were no suggestions for changes to the Advance Agenda. 10. Information Only (will not be reported or discussed) The Community Development Block Grant topic was for information only and was not reported or discussed. 11. Council Check in—Mayor Higgins There were no further Council comments. 12. City Manager Comments—Mark Calhoun Mr. Calhoun mentioned that we are aware Spokane County is having some difficulty balancing their 2018 budget and the Commissioners have requested each of their departments to prepare budgets with a 7% budget reduction; that with such a reduction, the Sheriff's Office would likely lose several positions, and Mr. Calhoun's said he wanted to assure the community and Council that irrespective of the County's budget, that will not have an impact on our budget and we will continue with the same number of police officers.Mr. Calhoun noted that if the County is forced to eliminate some positions in the Sheriff's Office, we still have vacant positions so Chief Werner would work through that issue,and it might aid us in filling our staffing. On a different topic, Mr. Calhoun noted we received notice last week that Moody's has reaffirmed our great bond rating. Mr. Calhoun brought attention to the pictures hanging in Council Chambers, which he explained have been provided by the Museum, and that there will be more to come with plans on having pictures on the first floor, and in the landing area of each floor. Mr. Calhoun also reminded everyone of the City Hall Grand opening event October 14. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 8:16 p.m. ATTEST: L.R.Higgins,Mayor Christine Bainbridge, City Clerk Council Study Session: 10-03-2017 Page 5 of 5 Approved by Council: DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday, October 10,2017 Mayor Higgins called the meeting to order at 6:00 p.m. Attendance: Staff Rod Higgins,Mayor Mark Calhoun, City Manager Arne Woodard,Deputy Mayor John Hohman,Deputy City Manager Caleb Collier,Councilmember Cary Driskell,City Attorney Mike Munch,Councilmember Chelsie Taylor,Finance Director Ed Pace, Councilmember Erik Lamb,Deputy City Attorney Sam Wood, Councilmember Mark Werner,Police Chief Mike Stone,Parks&Recreation Director ABSENT: Adam Jackson,Planning/Grants Engineer Pam Haley,Councilmember Christine Bainbridge, City Clerk INVOCATION: Pastor Darrell Cole of Living Hope Community Church gave the invocation. PLEDGE OF ALLEGIANCE Council, staff, and members of the audience stood for the Pledge of Allegiance. ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present except Councilmember Haley.It was moved by Councilmember Pace, seconded and unanimously agreed to excuse Councilmember Haley from tonight's meeting. APPROVAL OF AGENDA It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a COMMITTEE,BOARD,LIAISON SUMMARY REPORTS Councilmember Pace and Councilmember Wood had no report. Councilmember Munch reported that he attended a Board of Health meeting where they discussed the past mumps outbreak and resulting exclusions and of better ways to handle that in the future. Councilmember Collier said he gave the benediction at the annual HRC event. Deputy Mayor Woodard said he attended numerous Chamber of Commerce meetings and ribbon cuttings, including the 10-year event at the HUB; said he also attended a manufacturing expo event at the fairgrounds; and attended the meeting here about the Library,which he said was well attended. MAYOR'S REPORT Mayor Higgins reported that he attended the GSI(Greater Spokane,Inc.)annual meeting;went to the HUB breakfast and annual fundraiser and their 10th anniversary and ribbon cutting; said the Washington State Transportation Secretary conducted a tour of our valley transportation facilities, including rail crossings and freeway exchanges;he participated in the Spokane Clean Air Board meeting where they are formulating regulations for outdoor pot growing, and he mentioned the odors associated with pot growing;went to the KHQ Business interview, and attended the GSI,CEO roundtable. PROCLAMATION n/a Minutes Regular Council Meeting: 10-10-2017 Page 1 of 5 Approved by Council: DRAFT PUBLIC COMMENTS: Mayor Higgins explained the process, and then invited public comment. Ms. Renate Fischer, Spokane Valley: she read most of her prepared statement(see attached) wherein she explained that lately she finds herself more often than not, in disagreement with Council decisions; she asked what happens when someone at a Council meeting has concerns, and whether those concerns are followed up;she also questioned the firing of City Manager Mike Jackson; said that decision cost taxpayers almost half a million dollars and therefore feels taxpayers have a right to know why. Ms. Petra Hoy, Spokane Valley: read her statement (see attached) about parental rights and school curriculum and teaching methods; and spoke about Council's use of the term "property"when referring to parent's children. Mr. Mark Kartchner, Spokane Valley: spoke concerning the parental rights ordinance; he read an excerpt from the Spokesman-Review article by Shawn Vestal (see attached); he also mentioned the previously mentioned letter from the ACLU which addresses legal problems with the ordinance; said if the ordinance was adopted it would override federal and saw law and promote confusion; said he is not sure why vaccinations are a controversial issues as they have saved millions of lives. Ms. Geralyn West, Spokane County: said she is a member of the Baha'i community; she explained a little about the Bahia's and then extended an invitation to the Councilmembers to attend the celebration of the 200th birthday of the founder,which will be held October 22, and she left personal invitations to the event with the City Clerk for distribution to Councilmembers. Ms. Colleen Tariff, Spokane Valley: said she is speaking on behalf of the ordinance that is being revised; said that she is not here to counter arguments about which are reputable organizations to get information from, such as the Center for Disease Control,or the Washington State Department of Health; and that she isn't here to talk about science or why people get a heart attack two days after vaccinations and that the attack is not related to the vaccinations; said there have been cases people might have heard about people getting blood clots in their leg after getting a vaccination,but in reality blood clots take weeks to form; and said nor is she here to discuss which websites people hand-pick;said as a pharmacist who works in a critical care unit at Deaconess, she has seen people with diseases that could have been prevented by vaccinations; said she is an advocate for health care providers and patients, and that people need to be smart and know the facts and be vaccinated. Ms.Nina Fluegal, Spokane Valley: spoke concerning 4th Avenue; she asked why the fire depaitnient blares down her road,which is a 25 mph road; said she feels the fire department assumes 4th is an arterial,but it is a collector; said that two days ago at 7 a.m., a fire department truck was blaring down the road at 45-50 mph; said there was no fire on that road; that they need to use the arterial on 8th with a speed limit of 35; and there is a need to re-direct that traffic away from an already busy road. Rev. Genavieve Heywood, Veradale United Church of Christ, Spokane Valley: said she is taken by how much time this body puts into a concern about vaccinations and transgender people; said she went to the Council's governance book to find out the mission statement; and that she called to find out about that statement and found out there is no mission statement; she suggested a draft mission statement and she mentioned including such things as Council providing visionary leadership in policy making; promoting social,economic and cultural well-being of the community, and assuring the community the resources are used efficiently; said to accomplish this mission, the City government should provide citizens with safe, clean communities, and adequate infrastructure; and she suggested Council focus on the mission of governance and not things that would put us in legal jeopardy. Minutes Regular Council Meeting: 10-10-2017 Page 2 of 5 Approved by Council: DRAFT 1.PUBLIC HEARING: Proposed 2018 Budget—Chelsie Taylor Mayor Higgins opened the public hearing at 6:29 p.m. Finance Director Taylor went over the information contained in her Request for Council Action form,followed by the PowerPoint giving the budget summary of funds, and in particular the general fund; she went over the recurring and nonrecurring expenditures; mentioned other funds such as the motor vehicle fuel tax, and Real Estate Excise Tax (REET) revenues; and she completed her presentation by discussing the fund challenges such as declining revenues in the street O&M fund.Mayor Higgins invited public comment. Rev. Genavieve Heywood: said that the budget comes back to our goals as a city and community, and she encouraged Council to keep in mind that these not just numbers but represent the quality of life in Spokane Valley,and again encouraged Council to think about a mission, even with the budget. There were no further comments and Mayor Higgins closed the public hearing at 6:37 p.m. 2. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion:I move to approve the Consent Agenda. a.Approval of claim vouchers on Oct 10,2017 Request for Council Action Form,Total: $3,076,136.83 b.Approval of Payroll for Pay Period Ending September 30,2017: $383,651.56 c.Approval of September 26,2017 Council Meeting Formal Format Minutes It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the Consent Agenda. NEW BUSINESS: 3.First Reading Proposed Property Tax Ordinance 17-011— Chelsie Taylor After City Clerk Bainbridge read the ordinance title,it was moved by Deputy Mayor Woodard and seconded to advance Ordinance 17-011 levying regular property taxes for 2018, to a second reading. Finance Director Taylor explained the procedure and requirement for setting the property tax levy; that this ordinance does not include increasing the property tax allowed by state law; said the figures are still preliminary estimates and there is no estimate on construction yet; she explained Spokane County is a little behind due to staffing, and therefore she recommends staying with the estimate as noted; said figures are based almost entirely on estimates,and we will receive final figures from the County later this fall.Mayor Higgins invited public comment. Ms.Renate Fischer, Spokane Valley asked if the budget is balanced.Ms. Taylor said it is, and revenues exceed expenditures. Ms. Nina Fluegal, Spokane Valley: asked if new construction taxes are the same whether for residential or apartments.Ms. Taylor said the rate is the same regardless of type of property. Rev. Genavieve Heywood, Veradale United Church of Christ, Spokane Valley: said in looking at the business mode and the increased income by the new construction, she encouraged Council to think about the quality of life and City goals. There were no further public comments. Councilmember Pace said he is happy to vote yes on this as it means voting on not increasing taxes; said we have not raised the property tax rate now for nine years. Vote by Acclamation: In favor: Unanimous. Opposed:None. Motion carried. 4.First Reading Ordinance 17-012 Amending Procurement Code —Erik Lamb After City Clerk Bainbridge read the ordinance title,it was moved by Deputy Mayor Woodard and seconded to advance to a second reading,proposed Ordinance 17-012 amending chapters 3.35, 3.40, 3.41, 3.42, and 3.46 SVMC. After Deputy City Attorney Lamb explained the proposal to amend the procurement code,as noted in his October 10, 2017 Request for Council Action form, Mayor Higgins invited public comment. No comments were offered. Vote by Acclamation:In favor: Unanimous. Opposed:None. Motion carried. 5.Motion Consideration: CenterPlace Great Room Bid—Mike Stone It was moved by Deputy Mayor Woodard and seconded to award the CenterPlace Great Room Sound and Video System Project to Proton360 Communications in the amount of$223,336.96 and authorize the City Manager to finalize and execute the construction contract. After Parks and Recreation Director Stone Minutes Regular Council Meeting: 10-10-2017 Page 3 of 5 Approved by Council: DRAFT explained the bid for the sound and video system for CenterPlace's great room, Mayor Higgins invited public comment. No comments were offered. Vote by Acclamation:In favor: Unanimous. Opposed:None. Motion carried. 6.Motion Consideration: TIGER Grant—Adam Jackson It was moved by Deputy Mayor Woodard and seconded to authorize staff to apply for TIGER funds for the Barker Road/BNSF Grade Separation Project. Mr.Jackson briefly went over the information contained in the Request for Council Action form, and mentioned the letter of support from Washington State Transportation Secretary Roger Millar. There was brief discussion about the amount that BNSF would be contributing,5%of the grade separation project,followed by Mayor Higgins inviting public comment. No comments were offered. Vote by Acclamation:In favor: Unanimous. Opposed:None. Motion carried. 7.Motion Consideration: INFRA Grant —Adam Jackson It was moved by Deputy Mayor Woodard and seconded to authorize staff to apply for INFRA funds for the Barker Road/BNSF Grade Separation Project.Mr.Jackson briefly went over the information contained in the Request for Council Action form.Councilmember Wood asked how much does it cost to apply for these grants;and Mr.Jackson said there were several project applications,but an estimate is$200,000 so far from 2014 to 2016; and said this year we will likely spend about $30,000 to $35,000 for both grants together; adding that he will have to research those exact figures with the consultant; and said here was no submittal in 2015. City Manager Calhoun said there are lots of numbers as to how much we paid the consultants; and we can put that information together and send to Council in an e-mail. Mayor Higgins invited public comment. Mr. Tony Lazanis, Spokane Valley: said funding for Bridging the Valley is supposed to be coming in; and Pines should be a priority over Barker. There were no other public comments. Vote by Acclamation:In favor: Unanimous. Opposed:None. Motion carried. PUBLIC COMMENTS: Mayor Higgins invited public comment.No comments were offered. ADMINISTRATIVE REPORTS: 8.Meridian Construction Change Order—Chelsie Taylor Finance Director Taylor explained that even with the change orders,there has been no increase in the total project budget. Building Official Powell explained that change orders are necessary because it is impossible to design a project and account for every detail, so you inevitably end up with change orders; and said that by comparison,this is a small amount of change orders. Mr. Jim Paras of Eight31 Consulting Company, said that the contractor has an established process and follows the contract,and that he is not surprised by the number of items for a project this size; said typically 5%or more is set aside for a project of this nature; said the majority of these items were initiated through Community Development and once identified, no time was wasted in completing what was necessary; and said he has reviewed the pricing on all the change orders. Councilmember Munch asked if there are still outstanding change orders and Finance Taylor said she estimates about $100,000, but that they are still in discussion. There was Council consensus to bring this item back next week for a motion consideration. 9.Advance Agenda—Mayor Higgins There were no suggested changes to the Advance Agenda. CITY MANAGER COMMENTS City Manager Calhoun mentioned a previous meeting with Senator Padden and others regarding the TIGER and INFRA grants,and they had a bus tour of some of the projects of regional significance,including those in the City of Spokane Valley,the Central Valley School District,the City of Liberty Lake,and the Airport; and in connection with that, he mentioned the letter of support for our TIGER and INFRA grants, which letter was signed by the Washington State Department of Transportation Secretary. Mr. Calhoun also Minutes Regular Council Meeting: 10-10-2017 Page 4 of 5 Approved by Council: DRAFT reminded everyone of this Saturday's City Hall grand opening,beginning at 9:30 a.m.until 2:00 p.m.,;and that there will be a dedication at City Hall,October 25 for the sculptures donated by the Arts Council. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:20 p.m. ATTEST: L.R.Higgins,Mayor Christine Bainbridge, City Clerk Minutes Regular Council Meeting: 10-10-2017 Page 5 of 5 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 24, 2017 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Second Reading Proposed Ordinance 17-012, Contracting and Purchasing Code Amendments. GOVERNING LEGISLATION: Numerous chapters of Title 39 RCW, including RCW 39.04, RCW 39.08, RCW 39.12, and RCW 39.80; numerous chapters of Title 3 Spokane Valley Municipal Code (SVMC), including SVMC 3.35, SVMC 3.40, SVMC 3.41, SVMC 3.42, and SVMC 3.46. PREVIOUS COUNCIL ACTION TAKEN: On November 18, 2015, City Council adopted comprehensive revisions to the City's procurement, contracting, and purchasing code set forth in Title 3 SVMC. On October 3, 2017, Council heard an administrative report on amendments to various provisions of Title 3 SVMC. On October 10, 2017, Council had a first reading of the proposed Ordinance. BACKGROUND: In November 2015, the City Council adopted comprehensive revisions to Title 3 SVMC to revise the City's procurement provisions. These changes were made to update the City's code with changes to State law and to provide for a more efficient and user-friendly purchasing and contracting process for the City. The new code became effective approximately six months after adoption to allow the City time to work through the changes to ensure sufficient training and compliance prior to their effective date. Staff is now proposing three primary changes to the procurement provisions. First, the City is proposing changes to SVMC 3.40.010(C), SVMC 3.41.020(G), and SVMC 3.42.040 to comply with amendments passed during the 2017 Legislative session. The three SVMC sections at issue all track RCW 39.08.010 and authorize the City, upon request of a contractor, to retain 50 percent of the contract amount in lieu of requiring performance and payment bonds for any contract up to $35,000. The performance and payment bonds protect the City in the event the contractor either fails to perform or fails to pay required amounts to subcontractors. During the 2017 Legislative session the Washington Legislature passed Senate Bill 5734, which changed the "retainage in lieu" amount to 10 percent of the contract amount on contracts up to $150,000. Staff is proposing a change to the three SVMC sections to track with the recent legislative changes and to allow for any future State amendments as well without having to modify the SVMC. Secondly, SVMC 3.46 generally provides that service contracts require competitive procurement. However, contracts for certain professional services, such as attorneys and accountants, could be negotiated to ensure that the City obtains the appropriate quality of service as well as cost. However, staff identified that SVMC 3.46.010(C), which contains the exception for such professional services, only applies to contracts that are less than $100,000 and that are less than one year. Since attorney services may be needed for longer terms or greater amounts, depending upon the nature of the need, staff are proposing an amendment to SVMC 3.46.030 to allow the exception for all such professional services independent of contract amount or term. Thirdly, pursuant to SVMC 3.46.010, contracts that are either more than one year, regardless of amount, or are more than $100,000, regardless of contract term, require a competitive procurement process. However, staff have identified certain services that require multi-year contracts but which are for amounts less than $15,000. In these cases, conducting a formal Page 1 of 2 competitive process is generally time consuming, costly, and likely will result in no tangible benefit over negotiation. An example is a contract for fee collection related to the updated false alarm regulations. Staff have identified a service provider that requires a minimum three-year contract, but which cost less than $1,500 total. Under the current provisions, it must be competitively procured, but the likely benefit will not be equivalent to the time or expense required to conduct the procurement process since the contract amount is small. Staff is thus proposing a change to SVMC 3.46.010 to allow multi-year contracts with total amounts less than $15,000 to be negotiated rather than competitively procured. OPTIONS: (1) Move to approve Ordinance 17-012 as proposed or amended; or (2) take other action as appropriate. RECOMMENDED ACTION OR MOTION: I move to approve proposed Ordinance 17-012 amending chapters 3.35, 3.40, 3.41, 3.42, and 3.46 SVMC. BUDGET/FINANCIAL IMPACTS: N/A. STAFF CONTACT: Erik Lamb, Deputy City Attorney; Cary Driskell, City Attorney. ATTACHMENTS: Proposed Ordinance 17-012. Page 2 of 2 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON ORDINANCE NO. 17-012 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, AMENDING CHAPTER 3.35, 3.40, 3.41, AND 3.42 SPOKANE VALLEY MUNICIPAL CODE (SVMC) RELATING TO PUBLIC WORKS; AMENDING CHAPTER 3.46 SVMC RELATING TO SERVICE CONTRACTS; AND OTHER MATTERS RELATING THERETO. WHEREAS,Title 39 RCW authorizes a city to adopt policies and procedures within its jurisdiction for contracting and purchasing; and WHEREAS, pursuant to Ordinance No. 15-022, the City of Spokane Valley adopted comprehensive provisions in Title 3 of the Spokane Valley Municipal Code (SVMC) to provide for contracting and purchasing on behalf of the City,which provisions became effective May 1,2016; and WHEREAS,in 2017,pursuant to Senate Bill 5734,the Washington State Legislature amended the amounts cities are authorized to retain in lieu of required payment and performance bonds for certain public works contracts; and WHEREAS,the City has identified provisions of chapter 3.46 SVMC to amend to allow increased efficiency and necessary flexibility to protect the best interests of the City and its citizens; and WHEREAS, the City Council has determined that it is appropriate and necessary to revise the SVMC provisions to reflect changes in state law and to increase efficiency for both staff and the public with which the City contracts. NOW THEREFORE, the City Council of the City of Spokane Valley, Washington, ordains as follows: Section 1. Amendment. Chapter 3.35 SVMC is amended as follows: 3.35.005 Definitions. The terms defined in this section shall apply to this chapter and Chapters 3.40, 3.41, 3.42, 3.45, 3.46, 3.47, 3.48, and 3.49 SVMC and shall have the following meanings: "Architectural and engineering services" means professional services rendered by any person, other than an employee of the City,contracting to perform activities within the scope of the general definition of professional practice in Chapter 18.08, 18.43, or 18.96 RCW. "Bid" means an offer submitted by a bidder to furnish services, labor, supplies, materials, goods, equipment, and other property in conformity with the specifications, delivery terms, and conditions, and other requirements included in the invitation for bids or otherwise required by the City. "Bid bond"means a bond or other appropriate bid proposal deposit as approved in advance by the City,the purpose of which is to provide security to the City in the event the successful bidder fails to enter into a contract with the City. Ordinance 17-012 Page 1 of 12 DRAFT "Bidder" means a firm or individual who regularly maintains a place of business, transacts business, solicits business, or maintains an inventory of merchandise for sale in, and whose business is registered with, the City and who submits or has submitted a bid to the City. "Bidding" means the procedure used to solicit quotations on price and delivery from prospective suppliers of contractual services, materials, goods, and equipment which can be through either a formal or informal competitive bid process. "Capital equipment" means any equipment of the City having an initial value of$5,000 or more and an estimated useful life of three or more years. "Change orders" and "requests for additional work" mean a request for additional or alternative services, work or procurement where there are changed conditions, a requirement that extra work or service be performed, or such other circumstances that necessitate a modification to the contract, and where such additional or alternative services, work, or procurement is in the best interest of the City. "City Mmanager"means the city manager or designee. "City property" means any property or equity interest in real or personal property held or owned by the City. "Consultant"means any person providing professional services to the City who is not an employee of the City. "Contractual services" means services provided by professional and general service contracts to accomplish a particular project or service. "Person" means any individual, organization, group, association, partnership, firm,joint venture, corporation, or any combination thereof. "Public work"has the meaning set forth in RCW 39.04.010, as adopted or may be amended. "Purchase"means the acquisition of supplies, materials, goods or equipment, and other property. "Purchase order"means a written authorization calling on a vendor or supplier to furnish supplies, materials, goods, equipment, and other personal property to the City with a promise for payment to be made later. "Purchasing agent" means a person who purchases supplies, materials, goods, equipment, and other property on behalf of the City. "Requisition" means a standard form providing detailed information as to quantity, description, estimated price, possible vendors, fund account, signature, and other information necessary to make purchasing decisions. Ordinance 17-012 Page 2 of 12 DRAFT "Responsible bidder" means a bidder who meets the requirements set forth in RCW 39.04.350 as adopted or may be amended. Additionally, a bidder shall prove by experience or information furnished to the satisfaction of the Ceity Mmanager that current financial resources,production or service facilities, service reputation and experience are adequate to make satisfactory delivery of supplies of acceptable quality, equipment, or contractual services and who has not violated or attempted to violate any provision of this chapter. In addition to price, the City shall take into account the following when determining the responsible bidder: 1. The ability, capacity, and skill of the bidder to perform the contract or provide the service required; 2. The character, integrity, reputation,judgment, experience, and efficiency of the bidder; 3. Whether the contractor can perform the required work within the time specified by the City; 4. Quality of the contractor's performance under previous contracts with the City or other governmental entity; and 5. The previous and existing compliance by the contractor with laws relating to contracts or services with the City. The five supplemental criteria described above shall be included in the documents for all bids so prospective bidders may be aware of such supplemental criteria. The City may include additional supplemental criteria as provided in RCW 39.04.350 for particular projects as is determined necessary. 3.35.010 Contract authority. I A. The eCity mManager is authorized to enter into contracts, contract modifications, or change orders without city council approval when the aggregate amount of the contract and all existing contract amendments or change orders does not exceed$200,000, except pursuant to subsection C of this section. I B. Any contract, contract amendment, and/or change order in excess of the eCity mManager's authority shall require prior approval of the city council. I C. On contracts for which prior city council approval is required and received,the Ceity Mmanager shall have authority to execute any amendments or change orders which,when aggregated, are less than 15 percent of the original contract amount, or up to $200,000, whichever is less. D. The city council finance committee is authorized to approve change orders on short notice that are in excess of the amounts authorized in subsection C of this section, in circumstances where such a change order is necessary to avoid a substantial risk of harm to the City. In such an event, I the eCity mManager shall provide appropriate information to the city council at its next regular meeting setting forth the factual basis for the action. Ordinance 17-012 Page 3 of 12 DRAFT E. Change orders shall only be approved if they are for additional or alternative services,work or procurements that are within the scope of purpose and intent of the original bid and contract. 3.35.020 Rules and policy. The eCity mManager may develop rules,policies, and procedures to implement this chapter. 3.35.030 Administration. Under the direction of the Ceity mManager, the contracting and purchasing procedures shall be administered pursuant to this chapter through Chapter 3.49 SVMC and other applicable laws, including all applicable state and federal laws. The eCity mManager shall have the responsibility to: A. Administer and maintain the contracting process and the purchasing system according to the rules and regulations established or authorized by applicable ordinances and statutes. B. Coordinate the negotiation, purchase, and disposition of all City supplies, materials, and equipment in consultation with City staff. C. Seek to obtain a competitive price on all City contracts or purchases by bidding, submitting requests for proposals and qualifications,using a small works roster, consultant roster, and vendor list, or negotiating on such contracts or purchases as appropriate, unless otherwise specifically excluded in this chapter through Chapter 3.49 SVMC. D. Prescribe and maintain such administrative policies, procedures, and forms as are reasonably necessary to implement this chapter through Chapter 3.49 SVMC. E. Coordinate the inspection of all City-purchased equipment to ensure conformance with specifications. F. Ensure that the small works roster(s), consultant roster(s), vendors list(s), and other records needed for the efficient operation of the purchasing system are maintained. G. Maintain the property inventory and fixed asset systems of the City. H. Determine the need for any routine preventive maintenance contracts on various pieces of equipment, and to establish and maintain said maintenance contracts. I. Periodically prepare a comprehensive list of surplus, worn out, or obsolete City-owned equipment. Items which cannot be used or reassigned to another department shall be recommended for disposal pursuant to SVMC 3.49.020. 3.35.040 Prohibited practices. The following types of purchasing and bidding practices are hereby prohibited and may result in disqualification of the bid,proposal, or procurement quote: Ordinance 17-012 Page 4 of 12 DRAFT A. Collusion Among Bidders. Any agreement or collusion among bidders, prospective bidders, vendors or prospective vendors to either buy or sell or fix prices in restraint of free competition. Such bidders or vendors may be subject to exclusion from future bidding or procurement processes I with the City when determined by the eCity mManager to be in the best interests of the City. B. Disclosure of Formal Bid Contents. Any disclosure of information contained in the sealed bid prior to bid opening.Notwithstanding anything herein to the contrary, all bids submitted by bidders taking advantage of any information revealed contrary to this section shall become null and void. C. Gratuities. In accordance with high standards of behavior,the acceptance of any gift or gratuity in the form of cash,merchandise, or any other thing of value by an official or employee of the City from any bidder,vendor or contractor, or prospective bidder, vendor, or contractor. D. Employee-Owned Businesses. Obtaining City goods or services from businesses in which City officials, employees, or their immediate family members have a majority ownership interest or otherwise exceed the"interests" standards_pursuant to Chapter 42.23 RCW. E. Sale of Materials and Supplies. The City acquiring goods or services for any private party, or selling its materials or supplies to City officials, employees or the public except when such materials have been declared surplus and disposed of pursuant to Chapter 3.49 SVMC. Section 2. Amendment. Chapter 3.40 SVMC is amended as follows: 3.40.010 Competitive bidding—Public work in excess of$300,000. For public work contracts in excess of$300,000, the following competitive bid process shall be used. When using federal funds, the City shall also comply with all mandatory federal requirements. A. Publication of Notice. Sealed bids shall be invited by a single publication in a newspaper of general circulation at least 13 days before the date and time set for receiving such bids, and shall include an estimate of the probable cost, together with a description of the work, and shall state that plans/specifications may be obtained from the City, and include the manner, place, date, and I time for submitting a bid to the City. The eCity eClerk shall also post notice of the request in a public place. I B. Rejection of Bids. The Ceity Mmanager may reject, without cause, any and all bids and may re-advertise for bids pursuant to the procedures herein described. If no bids are received on the I first call or any subsequent re-advertisement,the Ceity Mmanager may negotiate a contract with a contractor at the lowest cost possible to the City. C. Performance and Payment Bonds. Before entering into a contract for any public work or work by contract on which prevailing wage is required to be paid, regardless of the amount of such contract except as provided below, a performance bond and a payment bond shall be required in such amounts as are reasonably necessary to protect the best interests of the City and to ensure complete,proper and full performance of the contract and full payment of all laborers, mechanics, and subcontractors and material suppliers. A performance bond and a payment bond shall be Ordinance 17-012 Page 5 of 12 DRAFT required on all public work projects pursuant to RCW 39.08.010 through 39.08.030, as adopted or amended. Performance and payment bonds shall be released upon completion of all necessary performance and payment conditions. Pursuant to RCW 39.08.010, for certain public works and works by contract on which prevailing wage is required to be paid,under $35,000, solely at the contractor's option, the City may, in lieu of requiring payment and performance bonds, retain a percentage of the contract amount until the later of 30 days after final acceptance or until receipt of all necessary releases from the Washington State Department of Revenue, the Employment Security Department, and the Washington State Department of Labor and Industries and settlement of any labor, material, or tax liens filed pursuant to Chapter 60.28 RCW. This option is only available for contracts at the amount set forth in RCW 39.08.010 as adopted or hereafter amended. The amount retained by the City shall be the amount as set forth in RCW 39.08.010. _Retainage in lieu of payment and performance bonds mayshall _only be used by the City for contracts whenfe the requirement of bonds substantially increases the cost of the contract. D. Bid Bonds. As a condition of bidding, a bid bond in the amount of five percent of the bid amount shall be required. Such bid bond shall be required on all formally bid public work construction projects, and shall be due at such time as the bid is submitted to the City. When the contract is let, all bid bonds shall be returned to the bidders except that of the successful bidder, which shall be retained until a contract is entered into and a bond to perform the work furnished as provided above. If the successful bidder fails to enter into the contract in accordance with the bid within 10 days from the date at which the bidder is notified of bid award, the bid bond shall be forfeited. E. Award of Bid. Except as otherwise provided herein, the City will accept the bid of the lowest responsible bidder. F. Award to Other Than Low Bidder. When the bid award is not given to the lowest responsible bidder, a full and complete statement of the reasons shall be prepared by the Ceity Mmanager and placed in the City file relating to the transaction. 3.40.020 Exemptions to competitive bidding requirements. The following types of purchases are exempt from competitive bidding requirements. The factual basis for any purchase deemed exempt pursuant to subsections A through C of this section shall be filed with the contract with the eCity eClerk and shall be open to public inspection. A. Sole Source or Equipment Repair. Purchases which by their nature are not adapted to competitive bidding, such as purchases which are clearly and legitimately limited to a single source, and contracts to repair equipment owned by the City which may be more efficiently accomplished by a certain person or firm with previous experience on the equipment. B. Special Facilities or Market Conditions. Purchases involving special facilities or market conditions that generally relate to acquisition of unique facilities that may be specially manufactured or not otherwise generally available. Special market conditions may require immediate acquisition based upon a favorable offer,including,but not limited to,liquidation sales, Ordinance 17-012 Page 6 of 12 DRAFT public or private party offers, and similar circumstances where the acquisition can be obtained at below-market value. C. Emergency Public Work Projects. In the event that an emergency should arise which requires immediate action on the part of the City to protect the health, safety, or welfare of the citizens of the City and where it is not possible to timely adhere to the bidding practices set forth above, the person authorized by state law or otherwise designated by the city council to act in the event of an emergency may declare an emergency situation exists, waive competitive bidding requirements, and award all necessary contracts to address the emergency situation. If a contract is awarded pursuant to this subsection without bidding due to an emergency, a written finding of the existence of an emergency shall be made by the governing body or its designee and duly entered of record no later than two weeks following the award of the contract. For purposes of this subsection,an emergency means unforeseen circumstances beyond the control of the City that either: (1) present a real immediate threat to the proper performance of essential functions; or (2) will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken. D. Auction. The purchase of supplies, materials, or equipment not exceeding a cost of$200,000 through auctions conducted by the government of the United States or any agency thereof, any agency of the state of Washington, any municipality or other government agency, or any private party,may be authorized by the Ceity Mmanager if the item may be obtained at a competitive cost. E. Exchanges. By mutual agreement, the City may exchange supplies, materials, services, or equipment with other public agencies. Section 3. Amendment. Chapter 3.41 SVMC is amended as follows: 3.41.010 Small works roster. The eCity eClerk shall maintain one or more small works rosters comprised of contractors who (A) have requested to be on the roster, and (B) are properly licensed or registered to perform contracting work in the state of Washington. A small works roster may be used in lieu of formal sealed competitive bid procedures to award contracts for public work where the estimated cost of the work is $300,000 or less. Small works rosters shall be maintained pursuant to the laws of the state of Washington as now enacted or hereafter amended. 3.41.020 Creation of separate small works rosters. The City may elect to establish small works rosters for different specialties or categories of anticipated work with such rosters making distinctions between contractors based upon such specialties or work. 3.41.030 Maintenance of small works roster. Small works rosters shall be maintained as follows: A. At least once per year, the eCity eClerk shall publish in a newspaper of general circulation a notice of the existence of the small works roster(s) and soliciting the names of contractors for such small works roster(s). The eCity eClerk shall place on each small works roster the names of Ordinance 17-012 Page 7 of 12 DRAFT qualified contractors who respond to the published notice requesting to be included on each small works roster. Thereafter, the eCity eClerk shall add to each small works roster the names of contractors who submit a written request and appropriate records. B. In order to be included on a small works roster, the contractor shall supply information on a contractor qualification form developed by the City. The contractor qualification form shall include, at a minimum,the name, address, e-mail address and phone number of the contractor, the contractor's Washington registration number,the contractor's insurance company,the contractor's bonding company, and the contractor's area or areas of work. 3.41.040 Use of small works rosters. A. The City may utilize a small works roster when seeking to construct any public work or improvement with an estimated cost including labor, material, supplies, and equipment of $300,000 or less. B. Procedures shall be established for securing quotations from contractors on the appropriate small works roster to ensure that a competitive price is established and to award contracts to the lowest responsible bidder, as provided in subsection C of this section. Invitations for bids shall include the scope and nature of the work to be performed as well as materials and equipment to be furnished. Detailed plans and specifications need not be included in the invitation. Quotations shall be invited from all appropriate contractors on the appropriate small works roster. C. When awarding a contract for work from a small works roster,the City shall award the contract to the lowest responsible bidder. However,the City reserves the right under applicable law to reject any or all bids and to waive procedural irregularities in the bid or bidding process. D.The City may receive bids in writing,which may be submitted electronically.The time and date of receipt shall be recorded to ensure all bids are presented in a timely fashion for review and consideration. After expiration of the time and date for submission of all bids or quotations, the City shall review the bids submitted and either offer a contract to perform the public work or reject all bids. E. The City shall post on the City's website a list of the contracts awarded pursuant to this chapter at least once every year. The list shall contain the name of the contractor or vendor awarded the contract, the amount of the contract, a brief description of the type of work performed or items purchased under the contract and the date it was awarded. The list shall also state the location where the bid quotations for these contracts are available for public inspection. F. A contract awarded from a small works roster under this chapter need not be advertised in a legal newspaper of general circulation. Immediately after an award is made, the bid quotations shall be recorded, open to public inspection, and available by telephone inquiry. G. Performance and Payment Bonds. Before entering into a contract for any public work or work by contract on which prevailing wage is required to be paid, regardless of the amount of such contract except as provided below, a performance bond and a payment bond shall be required in such amounts as are reasonably necessary to protect the best interests of the City and to ensure Ordinance 17-012 Page 8 of 12 DRAFT complete,proper and full performance of the contract and full payment of all laborers, mechanics, and subcontractors and material suppliers. A performance bond and a payment bond shall be required on all public work projects, as provided for and in the manner set forth in RCW 39.08.010 through 39.08.030, as adopted or amended. Performance and payment bonds shall be released upon completion of all necessary performance and payment conditions. Pursuant to RCW 39.08.010, for certain public works and works by contract on which prevailing wage is required to be paid,_under$35,000, solely at the contractor's option, the City may, in lieu of requiring payment and performance bonds, retain a percentage of the contract amount until the later of 30 days after final acceptance or until receipt of all necessary releases from the Washington State Department of Revenue, the Employment Security Department, and the Washington State Department of Labor and Industries and settlement of any labor, material, or tax liens filed pursuant to Chapter 60.28 RCW. This option is only available for contracts at the amount set forth in RCW 39.08.010 as adopted or hereafter amended. The amount retained by the City shall be the amount as set forth in RCW 39.08.010. Retainage in lieu of payment and performance bonds 51+a14 may only be used by the City for contracts whenfe the requirement of bonds substantially increases the cost of the contract. Section 4. Amendment. Chapter 3.42 SVMC is amended as follows: 3.42.010 Public work equal to or less than $40,000 for one trade and $65,000 for two or more trades and greater than $15,000. When entering into a contract for public work equal to or less than $40,000 if only one trade or craft is involved, or $65,000 if two or more trades are involved, but greater than $15,000, the responsible department shall obtain three or more proposals for the public work required, select the lowest responsible proposal, and maintain a record of the process followed. Alternatively, the department may utilize the small works roster and process pursuant to Chapter 3.41 SVMC. If less than three proposals are received, City staff shall not be required to resubmit for additional proposals, but shall select from the proposals submitted. If no proposals are received, City staff shall not be required to resubmit for additional proposals, but may negotiate with any available contractor. 3.42.020 Public work equal to or less than $15,000. When entering into a contract for public work in an amount equal to or less than $15,000, the responsible department is encouraged, but is not required, to use a competitive bidding process, including obtaining three proposals pursuant to SVMC 3.42.010, or using the small works roster and process pursuant to Chapter 3.41 SVMC. If a competitive process is not utilized, the responsible department shall seek to achieve maximum quality at minimum cost by making an award based on its experience and knowledge of the market. 3.42.030 Exception to selection processes. If a situation should arise which requires immediate action on the part of the City to protect the best interests of the City or the health, safety or welfare of the citizens of the City, and where it is not possible to timely adhere to the procedures set forth in SVMC 3.42.010 and 3.42.020, the selection procedures set forth in this chapter may, with prior approval of the Ceity Mmanager, be waived by the department director, and the contract may be awarded without following the Ordinance 17-012 Page 9 of 12 DRAFT procedures set forth in SVMC 3.42.010 and 3.42.020.The circumstances giving rise to such waiver shall be documented in writing. 3.42.040 Performance and payment bonds. Before entering into a contract for any public work or work by contract on which prevailing wage is required to be paid, regardless of the amount of such contract except as provided below, a performance bond and a payment bond shall be required in such amounts as are reasonably necessary to protect the best interests of the City and to ensure complete, proper and full performance of the contract and full payment of all laborers, mechanics, and subcontractors and material suppliers. A performance bond and a payment bond shall be required on all public work projects,pursuant to and in the manner set forth in RCW 39.08.010 through 39.08.030, as adopted or amended. Performance and payment bonds shall be released upon completion of all necessary performance and payment conditions. Pursuant to RCW 39.08.010, for certain public works and works by contract on which prevailing wage is required to be paid,.under $35,000, solely at the contractor's option, the City may,in lieu of requiring payment and performance bonds, retain a percentage of the contract amount until the later of 30 days after final acceptance or until receipt of all necessary releases from the Washington State Department of Revenue, the Employment Security Department, and the Washington State Department of Labor and Industries and settlement of any labor, material, or tax liens filed pursuant to Chapter 60.28 RCW. This option is only available for contracts at the amount set forth in RCW 39.08.010 as adopted or hereafter amended. The amount retained by the City shall be the amount as set forth in RCW 39.08.010. Retainage in lieu of payment and performance bonds shall may only be used by the City for contracts whenfe the requirement of bonds substantially increases the cost of the contract. Section 5. Amendment. Chapter 3.46 SVMC is amended as follows: 3.46.010 Contracts for services. A. This chapter shall not apply to architectural and engineering services,the procurement of which is governed by Gchapter 3.45 SVMC. B. When entering into a contract for services where the contract is (1) expected to exceed $100,000,or.(2) is expected to be greater than $15,000 and expected to be effective for more than one year, a competitive selection process shall be used. This process may include a "request for qualifications" or "request for proposals" process or formal competitive bidding procedures pursuant to SVMC 3.40.010. C. When entering into a contract for services where the contract is not expected to exceed $100,000, is expected to be greater than $15,000, and is not expected to be effective for more than one year,the responsible department shall obtain three or more proposals for the services required, select the lowest responsible proposal, and maintain a record of the process followed. The responsible department may use the consultant roster pursuant to SVMC 3.46.020 to obtain proposals.When contracting for services which have historically and traditionally been considered professional services, such as attorneys and accountants, the responsible department may, when determined to be in the best interest of the City, obtain such services by negotiation without obtaining three proposals. Ordinance 17-012 Page 10 of 12 DRAFT D. When entering into a contract for services where the contract is not expected to exceed$15,000 and is not expected to be effective for more than one year, the responsible department is encouraged, but is not required, to use a competitive selection process, such as obtaining three proposals pursuant to subsection C of this section. If a competitive process is not utilized, the responsible department shall seek to achieve maximum quality at minimum cost by making an award based on its experience and knowledge of the market. 3.46.020 Consultant roster for non-architectural and engineering services. Annually, or in response to specific projects or work as set forth above, the City shall encourage, through notice published in a newspaper of general circulation, non-architectural and engineering firms to submit a statement of qualifications which can be used to select firms that provide services to the City. The eCity eClerk shall maintain the consultant roster for non-architectural and engineering services, to be called the "consultant roster for non-architectural and engineering services" or such other title as may be appropriate, and further shall maintain all statements of qualifications submitted,all of which shall be available for public inspection. The eCity mManager shall establish procedures for the maintenance and use of the consultant roster for non-architectural and engineering services. 3.46.030 Exception to selection processes. A. Notwithstanding SVMC 3.46.010 through 3.46.020, Mwhen contracting for services which have historically and traditionally been considered professional services, such as attorneys and accountants, the responsible department may, when determined to be in the best interest of the Ci obtain such services b ne otiation withoutgoingthrough a competitive rocurement process. Such services significantly rely upon the quality of expertise provided, rather than the cost of service. obtaining three proposals. B. If a situation should arise which requires immediate action on the part of the City to protect the best interests of the City or the health, safety or welfare of the citizens of the City, and where it is not possible to timely adhere to the procedures set forth in SVMC 3.46.010, the selection procedures set forth in this chapter may,with prior approval of the eCity mManager,be waived by the department director, and the contract may be awarded without following the procedures set forth in SVMC 3.46.010. _The circumstances giving rise to such waiver shall be documented in writing within 14 days. Section 6. Severability. If any part of this Ordinance is declared unenforceable, invalid, or unconstitutional,such unenforceability,invalidity,or unconstitutionality shall not affect the enforceability, validity,or constitutionality of the remainder. Section 7. Effective Date. This Ordinance shall be in full force and effect five days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by law. Ordinance 17-012 Page 11 of 12 DRAFT Passed by the City Council of the City of Spokane Valley this day of October, 2017. City of Spokane Valley L.R. Higgins,Mayor ATTEST: Christine Bainbridge, City Clerk Approved as to Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 17-012 Page 12 of 12 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 24, 2017 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: First Reading of Proposed Ordinance #17-014 Adopting the 2018 Budget. GOVERNING LEGISLATION: State budget law. PREVIOUS COUNCIL ACTION TAKEN: To date the Council has heard presentations on the 2018 Budget on five previous occasions including two public hearings. Thus far no formal Council action has been taken. BACKGROUND: This marks the sixth occasion where the Council will discuss the 2018 Budget and by the time the Council is scheduled to adopt the 2018 Budget on November 14, 2017, Council will have had an opportunity to discuss it on eight separate occasions, including three public hearings to gather input from citizens: • June 13 Council Budget Retreat • August 22 Admin report: Estimated 2018 revenues and expenditures • September 12 Public hearing #1 on 2018 revenues and expenditures • September 26 City Manager's presentation of preliminary 2018 Budget • October 10 Public hearing #2 on 2018 Budget • October 24 First reading on ordinance adopting the 2018 Budget • November 14 Public hearing #3 on 2018 Budget • November 14 Second reading on ordinance adopting the 2018 Budget 2018 Budget Overview: • The 2018 Budget currently includes appropriations of $77,365,593 including $21,544,311 in capital expenditures, comprised in-part of: o $11,151,790 in Fund #303 Street Capital Projects. o $2,441,300 in Fund #309 Park Capital Projects. o $4,008,600 in Fund #311 Pavement Preservation including $962,700 financed by the General Fund. o $2,919,921 in Fund #314 Railroad Grade Separation Projects. o $850,000 in Stormwater Management Fund #402 and Aquifer Protection Area Fund #403 projects. • To partially offset the $21,544,311 in capital costs we anticipate $15,169,803 in grant revenues which results in 70.41% of capital expenditures being covered with State and Federal money. • Budgets will be adopted across 24 separate funds. • The full time equivalent employee (FTE) count will be 89.25 employees compared to 87.75 in the prior year as a result of adding 0.50 FTE for a part-time attorney position and one limited term position becoming a regular full time position in the Street Capital Projects Fund #303. The position in Fund #303 is 100% funded through capital projects. 1 Pertaining Specifically to the General Fund: • The 2018 recurring revenue estimate of $42,982,600 is $1,520,100 or 3.67% greater than the 2017 amended budget of$41,462,500. • The 2018 recurring expenditure proposal of $40,891,379 is $727,677 or 1.81% greater than the 2017 appropriation of$40,163,702. • Budgeted recurring revenues currently exceed recurring expenditures by $2,091,221 or 4.87% of recurring revenues. • Nonrecurring revenues total $40,425 and include: o $40,425 as a transfer in from the Solid Waste Fund #106 as a repayment to the General Fund for various studies and fees related to the Solid Waste program paid out of the General Fund in the years of 2013 and 2014. The repayment will occur over five years beginning in 2015 and ending in 2019 at an annual amount of$40,425. • Nonrecurring expenditures total $1,734,509 and include: o $115,000 for Information Technology expenditures including: ■ $60,000 for upgrades to networking equipment that is reaching storage capacity ■ $50,000 for upgrades to the audio/visual equipment in the Auditorium at CenterPlace ■ $5,000 for capital software licenses o $4,809 for furniture for a part-time attorney o $100,000 for a full facility generator at the police precinct o $11,700 for Q-Alert software to handle citizen requests and concerns o $50,000 for replacement of flooring in the Great Room and Dining Room at CenterPlace o $3,000 to reseal two of the bathroom floors at CenterPlace o $200,000 transfer out to the Parks Capital Projects Fund #309 to complete the first phase of upgrades at CenterPlace to create an outdoor venue for events o $200,000 transfer out to the Parks Capital Projects Fund #309 to add a perimeter pathway and lighting to Browns Park o $1,000,000 transfer out to the Capital Reserve Fund #312 for miscellaneous future capital projects o $50,000 for retail recruitment services • The total of 2018 recurring and nonrecurring revenues exceeds total expenditures by $397,137. • The projected ending fund balance for the General Fund at the end of 2018 is currently $25,627,053 or 62.67% of recurring expenditures. 2 Other Funds: 2018 Budget appropriations (expenditures) in the other funds total $34,739,705 as follows: Fund Fund 2018 Number Name Appropriation 101 Street Fund 4,602,291 103 Paths and Trails Fund 0 104 Hotel / Motel Tax -Tourism Facilities Fund 0 105 Hotel / Motel Tax Fund 602,000 106 Solid Waste Fund 225,000 107 PEG Fund 71,200 120 CenterPlace Operating Reserve Fund 0 121 Service Level Stabilization Reserve Fund 0 122 Winter Weather Reserve Fund 500,000 204 Debt Service Fund 977,400 301 REET 1 Capital Projects Fund 1,816,181 302 REET2 Capital Projects Fund 1,770,873 303 Street Capital Projects Fund 11,151,790 309 Parks Capital Projects Fund 2,441,300 310 Civic Facilities Capital Projects Fund 0 311 Pavement Preservation Fund 4,058,600 312 Capital Reserve Fund 439,100 313 City Hall Construction Fund 74,960 314 Railroad Grade Separation Projects Fund 2,919,921 402 Stormwater Management Fund 2,299,089 403 Aquifer Protection Area Fund 400,000 501 Equipment Rental and Replacement Fund 20,000 502 Risk Management Fund 370,000 34,739,705 Primary sources of revenues in these other funds include: • Motor Vehicle Fuel Tax revenue that is collected by the State and remitted to the Street Fund is anticipated to be $2,061,100. • Telephone Tax revenues remitted to the City that supports Street Fund operations and maintenance are anticipated to be $1,900,000. • Real Estate Excise Tax (REET) revenues that are in large part used to match grant financed street projects are anticipated to total $1,600,000. • Hotel / Motel Tax revenues that are dedicated to the promotion of visitors and tourism are anticipated to be $957,000 ($580,000 in the Hotel/Motel Tax Fund #105 and $377,000 in the Hotel/Motel Tax—Tourism Facilities Fund #104). • Stormwater Management Fees that are estimated at $1,870,000. • Aquifer Protection Area Fees are estimated at $460,000. • Grant Revenues offsetting capital project costs are estimated at $15,169,803 o Fund #303— Street Capital Projects - $8,919,182 o Fund #309 — Parks Capital Projects - $1,693,200 o Fund #311 — Pavement Preservation - $2,572,500 o Fund #314 — Railroad Grade Separation Projects - $1,919,921 o Fund #402 —Stormwater Fund - $65,000 3 The City's 2018 Budget is adopted at a fund level as follows: Estimated Estimated Beginning Ending Fund Fund Total Fund Annual Appropriation Funds No. Balance Revenues Sources Appropriations Balance General Fund 001 25,229,916 43,023,025 68,252,941 42,625,888 25,627,053 Street Fund 101 862,428 4,172,200 5,034,628 4,602,291 432,337 Paths&Trails Fund 103 45,984 8,700 54,684 0 54,684 Hotel/MbtelTax-Tourism Facilities Fund 104 1,198,232 378,500 1,576,732 0 1,576,732 Hotel/Motel Tax Fund 105 166,290 581,000 747,290 602,000 145,290 Solid Waste 106 79,122 225,000 304,122 225,000 79,122 PEG Fund 107 57,841 79,000 136,841 71,200 65,641 CenterPlace Operating Reserve Fund 120 300,000 0 300,000 0 300,000 Service Level Stabilization Fund 121 5,505,325 0 5,505,325 0 5,505,325 Winter Weather Reserve Fund 122 501,435 3,500 504,935 500,000 4,935 LTGO Bond Debt Service Fund 204 78,333 977,400 1,055,733 977,400 78,333 REET 1 Capital Projects Fund 301 1,497,101 807,500 2,304,601 1,816,181 488,420 REET 2 Capital Projects Fund 302 1,365,041 808,000 2,173,041 1,770,873 402,168 Street Capital Projects 303 75,566 11,151,790 11,227,356 11,151,790 75,566 Park Capital Projects Fund 309 144,714 2,577,300 2,722,014 2,441,300 280,714 Civic Facilities Capital Projects Fund 310 842,159 5,900 848,059 0 848,059 Pavement Preservation Fund 311 2,585,864 4,973,200 7,559,064 4,058,600 3,500,464 Capital Reserve Fund 312 4,033,559 1,090,960 5,124,519 439,100 4,685,419 City Hall Construction Fund 313 74,960 0 74,960 74,960 0 Railroad Grade Separation Projects Fund 314 1,050,000 1,919,921 2,969,921 2,919,921 50,000 45,693,870 72,782,896 118,476,766 74,276,504 44,200,262 Estimated Estimated Beginning Ending Fund Working Total Working Working Capital Funds No. Capital Revenues Sources Appropriations Capital Storm water Management Fund 402 1,369,944 1,942,500 3,312,444 2,299,089 1,013,355 Aquifer Protection Area Fund 403 880,725 460,000 1,340,725 400,000 940,725 Equipment Rental&Replacement Fund 501 1,088,180 182,529 1,270,709 20,000 1,250,709 Risk Management Fund 502 233,687 370,000 603,687 370,000 233,687 3,572,536 2,955,029 6,527,565 3,089,089 3,438,476 Total of all Funds 49,266,406 75,737,925 125,004,331 77,365,593 47,638,738 OPTIONS: State law requires the City to adopt a budget prior to December 31. Council may adopt the budget as presented or alter it as they deem necessary. RECOMMENDED ACTION OR MOTION: Move to advance Ordinance #17-014 adopting the 2018 Budget to a second reading. BUDGET/FINANCIAL IMPACTS: Adoption of Ordinance #17-014 concludes the 2018 Budget development process and establishes the final budget including estimated revenues and appropriations. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: • Draft Ordinance #17-014 • 2018 Budget 4 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON ORDINANCE NO. 17-014 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ADOPTING A BUDGET FOR THE PERIOD JANUARY 1, 2018 THROUGH DECEMBER 31, 2018; APPROPRIATING FUNDS; ESTABLISHING SALARY SCHEDULES FOR ESTABLISHED POSITIONS; AND OTHER MATTERS RELATING THERETO. WHEREAS, State law requires the City Manager to prepare a preliminary budget for the City of Spokane Valley at least 60 days before the beginning of the City fiscal year beginning January 1, 2018 and ending December 31,2018; and WHEREAS,the City Manager, in consultation with the Finance Director and depaitinent heads, has prepared and placed on file with the City Clerk a preliminary budget, together with an estimate of the amount of money necessary to meet the expenses of the City including payment of outstanding obligations; and WHEREAS,notice was posted and published for public hearings held on September 12, October 10, and November 14, 2017. The City Council met and invited public comment in the City Council Chambers during each public hearing; and WHEREAS, proper notice was given and the preliminary budget was filed with the City Clerk September 26,2017; and WHEREAS, the City Council desires to adopt the 2018 budget, including all allowances, and an appropriation for each fund; and WHEREAS, the City of Spokane Valley property tax levy in 2017 for collection in 2018, will be $11,646,122.27, which represents a 0% increase in the 2018 levy. This levy is exclusive of additional revenue resulting from new construction, improvements to property, any increase in the value of State assessed property, any annexations that have occurred,and refunds made. NOW,THEREFORE,the City Council of the City of Spokane Valley do ordain as follows: Section 1. Adoption of 2018 Budget. The budget for the City of Spokane Valley for the year 2018 is adopted at the fund level. The final budget for 2018 is attached hereto, and by this reference is incorporated herein pursuant to RCW 35A.33.075. For summary purposes, the total estimated appropriations for each separate fund,plus the aggregate total for all such funds,is set forth as follows: Ordinance 17-014 Adopting 2018 Budget Page 1 of 3 DRAFT Estimated Estimated Beginning Ending Fund Fund Total Fund Annual Appropriation Funds No. Balance Revenues Sources Appropriations Balance General Fund 001 25,229,916 43,023,025 68,252,941 42,625,888 25,627,053 Street Fund 101 862,428 4,172,200 5,034,628 4,602,291 432,337 Paths&Trails Fund 103 45,984 8,700 54,684 0 54,684 Hotel/Motel Tax-Tourism Facilities Fund 104 1,198,232 378,500 1,576,732 0 1,576,732 Hotel/Motel Tax Fund 105 166,290 581,000 747,290 602,000 145,290 Solid Waste 106 79,122 225,000 304,122 225,000 79,122 PEG Fund 107 57,841 79,000 136,841 71,200 65,641 CenterPlace Operating Reserve Fund 120 300,000 0 300,000 0 300,000 Service Level Stabilization Fund 121 5,505,325 0 5,505,325 0 5,505,325 Winter Weather Reserve Fund 122 501,435 3,500 504,935 500,000 4,935 LTGO Bond Debt Service Fund 204 78,333 977,400 1,055,733 977,400 78,333 REET 1 Capital Projects Fund 301 1,497,101 807,500 2,304,601 1,816,181 488,420 REET 2 Capital Projects Fund 302 1,365,041 808,000 2,173,041 1,770,873 402,168 Street Capital Projects 303 75,566 11,151,790 11,227,356 11,151,790 75,566 Park Capital Projects Fund 309 144,714 2,577,300 2,722,014 2,441,300 280,714 Civic Facilities Capital Projects Fund 310 842,159 5,900 848,059 0 848,059 Pavement Preservation Fund 311 2,585,864 4,973,200 7,559,064 4,058,600 3,500,464 Capital Reserve Fund 312 4,033,559 1,090,960 5,124,519 439,100 4,685,419 City Hall Construction Fund 313 74,960 0 74,960 74,960 0 Railroad Grade Separation Projects Fund 314 1,050,000 1,919,921 2,969,921 2,919,921 50,000 45,693,870 72,782,896 118,476,766 74,276,504 44,200,262 Estimated Estimated Beginning Ending Fund Working Total Working Working Capital Funds No. Capital Revenues Sources Appropriations Capital Storm water Management Fund 402 1,369,944 1,942,500 3,312,444 2,299,089 1,013,355 Aquifer Protection Area Fund 403 880,725 460,000 1,340,725 400,000 940,725 Equipment Rental&Replacement Fund 501 1,088,180 182,529 1,270,709 20,000 1,250,709 Risk Management Fund 502 233,687 370,000 603,687 370,000 233,687 3,572,536 2,955,029 6,527,565 3,089,089 3,438,476 Total of all Funds 49,266,406 75,737,925 125,004,331 77,365,593 47,638,738 The total balance of all funds appropriated for 2018 is$77,365,593. Section 2. Transmittal of Budget. A complete copy of the budget as adopted, together with a copy of this Ordinance, shall be transmitted by the City Clerk to the Division of Municipal Corporations in the Office of the State Auditor and to the Association of Washington Cities. Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City. Ordinance 17-014 Adopting 2018 Budget Page 2 of 3 DRAFT PASSED by the City Council this day of November, 2017. L.R.Higgins,Mayor ATTEST: Christine Bainbridge, City Clerk Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 17-014 Adopting 2018 Budget Page 3 of 3 S1iO1an�� jvalley City of Spokane Valley, WA 2018 Preliminary Budget As of October 24, 2017 DRAFT SCITY OF p o ane a ey ,t This page left intentionally blank. Table of Contents City of Spokane Valley, WA Spokane County January 1,2018 through December 31,2018 City Manager's Budget Message 1 Finance Director's Message -About the 2018 Budget and Budget Development Process 11 Budget Summary 27-39 Revenues by Fund and Type 40-47 Expenditures by Fund and Department 48-51 General Fund Department Changes from 2017 to 2018 52-55 #001-General Fund-Expenditures by Department by Type City Council 56 City Manager 57 City Attorney 58 Public Safety 59 Deputy City Manager 62 Finance 63 Human Resources 64 Public Works 65 City Hall Operations and Maintenance 66 Community&Public Works 67 Parks&Recreation 73 General Government 78 Special Revenue Funds #101 - Street Fund 80 #103 -Paths&Trails Fund 82 #104-Hotel/Motel Tax—Tourism Facilities Fund 83 #105 -Hotel/Motel Tax Fund 83 #106- Solid Waste Fund 84 #107-PEG Fund 85 #120-CenterPlace Operating Reserve Fund 86 #121 - Service Level Stabilization Reserve Fund 86 #122-Winter Weather Reserve Fund 87 City of Spokane Valley 2018 Budget Debt Service Funds #204 -Limited Tax General Obligation (LTGO) Fund 88 Capital Projects Funds #301 -REET 1 Capital Projects Fund 89 #302-REET 2 Capital Projects Fund 90 #303 - Street Capital Projects Fund 91 #309 -Parks Capital Projects Fund 93 #310 - Civic Facilities Capital Projects Fund 94 #311 -Pavement Preservation Fund 95 #312- Capital Reserve Fund 96 #313 - City Hall Construction Fund 97 #314—Railroad Grade Separation Projects Fund 98 Enterprise Funds #402 - Stormwater Management Fund 99 #403 -Aquifer Protection Area Fund 101 Internal Service Funds #501 -Equipment Rental&Replacement Fund 102 #502 -Risk Management Fund 104 Total of Capital Expenditures for 2018 105 FTE Count by Year—2008 through 2018 106 Work Force Comparison 107 Appendix A, Employee Position Classification and Salary Schedule 108 Glossary of Budget Terms 109 SCITYo Kane .FValley® City Manager's Budget Message 2018 Annual Budget Dear Citizens, Mayor and City Council of Spokane Valley: It is with pleasure that I present the attached 2018 Budget for the City of Spokane Valley. The City remains financially strong and continues to benefit from a history of prudent financial decisions that have been made since our 2003 incorporation. Consistently responsible budgeting and restrained spending have again helped us achieve the key Fiscal Policies noted in the following pages. The City of Spokane Valley continues to be an excellent example of how a City provides key services to the community while holding down taxes, fees and other charges. Additionally, our per capita employee count and personnel expenses are among the lowest (if not the lowest) of comparable size cities in the state and around the U.S. We recognize that to ensure continued financial stability, it is imperative that we achieve two key goals within our General Fund: 1. Recurring annual revenues must be greater than or equal to recurring annual expenditures, and 2. The ending General Fund fund balance must be sufficient enough to meet cash flow needs which is no less than 50% of recurring expenditures and represents roughly six-months of General Fund operations. We are pleased to report that each of these goals have again been achieved in the 2018 General Fund Budget. Beyond recurring operating activity, and due to our excellent financial condition, we are afforded the opportunity to use the portion of the General Fund fund balance that exceeds 50% for nonrecurring expenditures in pursuit of programs important to the City Council and community. Recent examples include General Fund contributions to each phase of the Appleway Trail project, Sullivan Road West Bridge Replacement project, Appleway road landscaping, a cash "down payment" for construction of a new City Hall, and beginning to set money aside for future railroad grade separation projects and development of Balfour Park. 1 Fiscal Policies Fiscal Health is at the Core of Providing a Good Public Service The Fiscal Policies adopted by the City Council are important for the long-range fiscal strength of Spokane Valley. These policies set a framework that the City will follow to responsibly manage resources and if necessary, under what circumstances we will utilize reserves to sustain operations during economic downturns. Financial Management The City will strive to: 1. Maintain basic service levels with minimal resources to achieve success. 2. Minimize personnel costs and overhead by continuing to contract for services when it makes financial sense to do so. 3. Continue the six-year Business Plan process. 4. Leverage City funds with grant opportunities. 5. Minimize City debt with a pay as you go philosophy. o The State of Washington sets the maximum level of allowable debt for cities based on assessed value of property. The City of Spokane Valley currently utilizes only 2.10% of its total debt capacity, and more importantly, only 10.50% of non-voted bond capacity. This reflects an exceptionally low debt burden. 6. Strive to prioritize spending in the annual budget process and minimize the mid-year addition of projects and appropriations. Financial Objectives The City's financial objectives are: 1. Adopt a General Fund Budget with recurring revenues equal to, or greater than recurring expenditures. 2. Maintain a minimum General Fund Ending Fund Balance of at least 50% of the recurring expenditure budget. This is adequate to meet cash flow needs and is the equivalent of six months of general fund operations. 3. If necessary, utilize a portion of the Service Level Stabilization Reserve Fund ($5.5 million) to maintain ending fund balance minimum. 4. Commitment to the strategy that the Service Level Stabilization Reserve Fund will not be reduced below $3.3 million (60% of$5.5 million). 5. Maintain the 2018 property tax assessment the same as 2017 with the exception of new construction. As in the previous eight years, the City will forego the one-percent annual increase to property tax allowable by RCW 84.52.050. We anticipate this will result in a levy of$11,646,122 plus estimated new construction of$125,000 for a total levy of$11,771,122. The allowable potential increase will be banked for future use as provided by law. This effectively makes the ninth year in a row that we have not increased our City property tax assessment. 6. Grow our economy so the existing tax base can support basic programs. Commitment — By committing to these policies and the checks and balances they afford, the City will ensure financial sustainability well into the future. 2 2018 Budget Highlights City Priorities The City's chief budget priorities are public safety, pavement preservation, transportation and infrastructure (including railroad grade separations and park related projects) and economic development. Ensuring that we've committed adequate resources to these activities accounts for much of the effort that staff collectively dedicates to the annual development of our Business Plan and Operating and Capital budgets. Moderate Growth in Recurring General Fund Expenditures Investing in essential core services identified by the Council and community establishes the baseline expenditures we have included in this budget. Similar to the trend experienced in most jurisdictions, we find that the cost of providing these services often increases at a faster rate than the moderate growth we see in the underlying tax revenues that support these core services. With that said however, City staff and Council collectively strive to meet the challenge of continuing to provide historic levels of service and we will again meet this challenge in 2018 where we anticipate recurring revenues will increase over those of 2017 by 3.67%, while expenditures increase by just 1.81%. Public Safety Costs Over the years Council has consistently committed to the maintenance and at times enhancement of public safety service levels and this is again reflected in the 2018 Budget where public safety costs including law enforcement, courts, prosecution, public defense and jail related services total $25,464,251 which is an amount equal to 216% of anticipated property tax collections (= $25,464,251 / $11,771,100). City Hall Construction Project Since incorporation in 2003 the City had leased City Hall office space and over that time frame the City, like many of our residents, debated whether we were better off to continue renting or owning our own home. In 2015, the City made the decision to construct a new City Hall at a then estimated cost of$14.4 million. Through the balance of 2015 and into 2016 the City acquired land, contracted with an architect for design services and construction occurred between June 2016 and September 2017. With all costs for the facility accounted for, the actual final price totaled $14.15 million or $250,000 less than our initial target. We financed the project with a combination of$6.30 million in cash we set aside for this project and $7.85 million in net LTGO bond proceeds. Repayment of the bonds will take place over the 30-year period of 2016 through 2045 at a fixed average annual payment of$399,888 which is $34,712 less per year than the City's final annual lease payment of$434,600. The difference between continuing a lease for 30-years at a conservatively estimated annual increase of 3% versus having this fixed annual bond payment results in a savings to the community of approximately $8 million. We recognize that occupying a building we own will result in a number of costs we haven't historically borne as a tenant including facility maintenance, janitorial services and utilities. In acknowledgment of this, beginning with the 2017 General Fund Recurring Budget, we created a new department titled "City Hall Operations and Maintenance" that will account for the variety of costs we anticipate we will incur. The 2018 Budget for this department is $306,043. 3 Staffing Levels Staffing levels in 2018 are currently anticipated to increase by .85 full-time equivalent employee (FTE) to 89.25 FTEs from the 88.4 FTEs included in the 2017 Budget. The addition of the .85 FTEs is a result of a number of personnel actions that are explained below: FTEs in the adopted 2017 Budget 88.40 April 1, 2017 Reorganization (0.65) Revised 2017 FTEs 87.75 2018 Changes + Attorney 0.50 + Limited term employee moved to regular status position 1.00 2018 Proposed FTEs 89.25 In the 2017 Budget, of the 88.40 FTEs, we included the wages of 3.5 FTEs in capital projects leaving a net of 84.9 FTEs financed from operating funds. In the 2018 Budget, of the 89.25 FTEs, we include the wages of 4.5 FTEs in capital projects leaving a net of 84.75 FTEs financed from operating funds. This reflects a net decrease of .15 FTEs financed from operating funds between 2017 and 2018. These changes are depicted in the following analysis: 2017 2018 Difference FTEs financed by operating funds 84.90 84.75 (0.15) FTEs financed by capital projects 3.50 4.50 1.00 Total FTEs 88.40 89.25 0.85 Distribution of wage related costs to City funds are budgeted as follows: FTEs Distribution by Fund General Fund #001 74.63 Street O&M Fund #101 5.72 Street Capital Projects Fund #303 4.5 Storm water Fund #402 4.4 89.25 Taking into consideration that we contract for police services and are served by Fire Districts and a Library District, for a major city we are operating substantially below the normal employee count and consequently at a significantly reduced payroll cost relative to many cities across the country. Spokane Valley personnel costs are approximately 21.2% of the total General Fund recurring expenditures. Spokane Valley staff levels average about one employee for every 1,054 citizens while comparably sized cities in the State of Washington have a much higher ratio of employees to citizens. Since incorporation, the City has taken a conservative approach to adding new staff and continues to have the lowest per capita employee count of any Washington city with a population of 50,000 or greater. By all comparisons, the City of Spokane Valley is a lean, productive City government. 4 Pavement Preservation Beginning in 2012, the City initiated spending of general fund, special revenue fund and capital project fund revenues and reserves for the purpose of financing our street preservation efforts. In 2018, our citizens will again see an aggressive program of repaving our roadways. Some may question paving roads that "don't look so bad" but the truth is the best time to repave is before a road deteriorates to the point that full reconstruction is necessary. Full reconstruction can cost substantially more than pavement preservation treatments such as crack sealing or grinding and repaving. This is why the City of Spokane Valley has committed critical financial resources to the preservation of our transportation infrastructure. We hope you are as proud of our fine road system as we are! For 2018, we project total revenues in Pavement Preservation of$4,973,200 that will be applied against $4,058,600 in projected expenditures. This will create a surplus in 2018 of$914,600 that will be applied to projects in subsequent years. Sources of revenue in 2018 include $2,572,500 in grant proceeds, and $2,400,700 in transfers from other City funds consisting of: • $962,700 from the General Fund • $ 67,342 from Street O&M Fund #101 • $685,329 from REET 1 Capital Projects Fund #301 • $685,329 from REET 2 Capital Projects Fund #302 While Pavement Preservation is one of our critical service and budget priorities we find that sustaining historic levels of service is becoming more of a challenge with each passing year. The following section titled "Challenges" articulates the issues we are currently facing. Challenges Beyond the annual challenge of balancing the General Fund budget, the City of Spokane Valley has a number of on-going financial challenges. 1. Declining revenues in Street O&M Fund #101 that will impact our future ability to deliver historic service levels This Fund depends upon a combination of gas and telephone tax receipts. • Because the gas tax is a flat amount per gallon, and because each generation of newer vehicles get better gas mileage, we find our gas tax revenues have recently hovered somewhere between either flat or declining. Due to the 2015 State Legislature's increase in the gas tax we've seen a bit of an increase in this revenue source with a 2018 revenue projection of$2,052,000 which represents an increase of$117,000 (or 6%) over 2015 revenues of$1,935,000. • The 6% telephone utility tax generated $3.1 million in the first year of implementation in 2009. Since that time however we have experienced a steady decline and at this point are projecting 2018 revenues of just $1,900,000. 2. Balancing the cost of pavement preservation against other transportation and infrastructure needs • Pavement preservation has historically been financed from a combination of sources including: o General Fund dollars, o Street Fund money, o real estate excise tax (REET) receipts, o grants, and 5 o Civic Facility Replacement Fund #123 (Fund #123) reserves that were dedicated towards this purpose. Because Fund #123 reserves were fully depleted in 2016, beginning in 2017 the City was forced to dedicate more REET receipts towards pavement preservation in order to maintain historic levels of funding. • Street construction and reconstruction projects are typically financed through a combination of state and federal grants plus a City match that normally comes from REET receipts. The more we apply REET dollars towards pavement preservation projects, the less able we are to leverage this revenue source towards street construction and reconstruction projects. If one assumes we are able to obtain street construction grants requiring a 20% City match, then every $1 of REET money we set aside for this purpose leverages a $5 project. 3. Railroad Grade Separation and Quiet Zone Projects (overpasses and underpasses) Bridging the Valley is a proposal to separate vehicle traffic from train traffic in the 42 mile corridor between Spokane and Athol, ID. The separation of railroad and roadway grades in this corridor is intended to promote future economic growth, traffic movement, traffic safety, aquifer protection in the event of an oil spill, and train whistle noise abatement. The underlying study outlined the need for a grade separation at four locations in Spokane Valley. The most recent estimates peg the total cost of these projects at $74.9 million including: • Barker and Trent Road Overpass (estimated cost of$20.0 million), • Pines and Trent Underpass (estimated cost of$19.8 million), • Sullivan Road Overpass improvements (estimated cost of$16.1 million), and • Park Road Overpass (estimated cost of$19.0 million) Because grade separation projects are exceptionally expensive endeavors and largely beyond our ability to finance solely through existing sources of internal revenue, the City has pursued grant funding from both the Federal and State Government over the past several years. Incremental successes thus far include: Barker/Trent Grade Separation Project • Estimated cost has been reduced from $36.0 million to $20.0 million (or less) by determining that a full interchange is unnecessary. • $720,000 Federal Earmark. • $2,209,000 City earmark of real estate excise tax. • $1,421,321 of City General Fund money earmarked for this purpose. • $1,500,000 awarded by the WA State Legislature during the 2017 session. • FMSIB grant that is a 20% match of the total project cost. • Summary: Assuming a project cost of$20.0 million, the total of the aforementioned financial commitments is $9.8 million leaving $10.2 million currently underfunded. • On August 22, 2017 Council approved a Phase 1 contract to an engineering firm valued at $173,000 with a scope of services that calls for evaluating five potential options. The end result of the study will be a final recommended option with a revised cost estimate. Following this, we will plan to enter a second phase where we will contract with an engineering firm to take the recommended solution to a 100% design. • The City has applied for a variety of both state and federal grants (including the TIGER and FASTLANE programs) and met with some success. We will continue to 6 apply for grant programs as they become available including the upcoming federal INFRA and TIGER 9 programs. We are hopeful that having a 100% design will make us more competitive as we will then have a "shovel ready" project. Pines / Trent Grade Separation Project • In the 2017 General Fund Budget, Council appropriated $1.2 million towards this project and through 2018 Budget discussions has earmarked an additional $721,321 of excess General Fund reserves for a total of$1,921,321. • In late 2016 the City acquired property valued at approximately $500,000 to provide the necessary right-of-way for this project. • Summary: Although the City has not obtained any outside financial assistance on this project we have committed $2,421,321 of internal funds towards this project. • On July 11, 2017 Council approved a Phase 1 contract to an engineering firm valued at $124,000 with a scope of services that calls for evaluating two potential options. The end result of the study will be a final recommended option with a revised cost estimate. Following this, we will plan to enter a second phase where we will contract with an engineering firm to take the recommended solution to a 100% design. • The City has applied for a variety of both state and federal grants (including the TIGER and FASTLANE programs). We will continue to apply for grant programs as they become available including the upcoming federal INFRA and TIGER 9 programs. We are hopeful that having a 100% design will make us more competitive as we will then have a "shovel ready" project. The Budget for 2018 Strong but Guarded Recognizing that fiscal health is at the core of providing good public services, one of the most important tests of fiscal management is the ability of a municipal enterprise to maintain basic services during an economic downturn. The creation and ongoing maintenance of financial reserves since incorporation has served its intended purpose of providing Spokane Valley the means to sustain critical public services during the turbulent economic conditions that began in 2008 and only recently subsided. The 2018 budget again reflects a prudent and guarded increase in continuation of service delivery capabilities. These increases are carefully considered and well within the means of the City. Service delivery cannot grow faster than the economic development of the City. Balanced Budget Means exactly what it says —operating expenses have been balanced with known or reasonably predictable revenues with no increase in property tax or in sales tax rates for the City. The budget is designed to maintain the healthy, positive fund balance at year-end providing the City's cash flow needs without costly borrowing. In pursuit of fiscal responsibility, special attention is given to limiting the growth in new programs and financial commitments. This approach allows available resources to be put toward sustaining services consistent with the City Council's priorities for 2018 and beyond. Future Concepts The budget process is not static and Council, the citizens, and staff must collectively remain vigilant in our observance of economic trends that may impact current and future forecasts. We accomplish this by constantly evaluating local, state and national events that may have an impact on our own community and work towards capitalizing on our strengths, minimizing our weaknesses, and being ever watchful towards both threats and opportunities. To the best of our ability we will focus on business retention, expansion and recruitment. Examples of ongoing and future economic development efforts are as follows: Comprehensive Plan — In 2016 the City updated its Comprehensive Plan and included an economic development element. Contained within this element is a summary of the local economy; an assessment of strengths and weaknesses; and policies, programs and projects to foster economic growth. This plan also included implementation strategies to improve retail, enhance tourism, and grow businesses in the City. Among other things, the plan also streamlined land uses by consolidating many zones and reducing many development requirements. Additionally the plan was also designed to provide flexibility in an effort to encourage market driven growth. Retail Recruitment— In 2017 the City expanded into the area of Retail Recruitment by contracting with a firm specializing in this type of service. The services we are seeking in this effort include a review of the retail recruitment strategy developed in 2016; conducting a market and retail gap analysis; development of a recruitment plan; identification of a strategic retail prospect list; and ultimately, recruitment of retail on behalf of the City. We have also included money in the 2018 Budget to continue this effort. WA State Department of Commerce Environmental Permitting Grant— In the latter part of 2016 the City received a $114,200 grant from the Department of Commerce that with an additional investment of$55,000 from the City, will result in a streamlined environmental permitting process in the northeast industrial area of our community. This study will complete the environmental permitting requirements for the northeast industrial area, ultimately leading to the development of a Planned Action Ordinance (PAO) that will save industrial developers a minimum of 6 weeks permitting time while providing a predictable path to ensure that adequate infrastructure is in place to serve the expected developments. Completion of the PAO will allow the properties to be marketed as truly "shovel ready". 8 Acknowledgments I would like to acknowledge the citizens, City Council and Staff for a long history of conservative spending and prudent fiscal planning. By saving and conserving the taxpayers' money, and by adopting and adhering to prudent long-term fiscal policies, the City can provide essential services and balance its budget for many years to come. The City Council continues to set a path to ensure the long-term financial sustainability of the City. The management staff and employees have worked together to develop the Business Plan and 2018 Budget recommendations to achieve the Council's ongoing goal of sustainability. The Citizens of Spokane Valley should be proud of the strong financial condition of their City. We invite your examination and questions regarding the 2018 Budget. Respectfully, Mark Calhoun City Manager 9 SCITY OF p o ane a ey ,t This page left intentionally blank. 10 FINANCE DEPARTMENT SHY Of; Chelsie Taylor, Finance Director poIiiiie 10210 E Sprague Avenue • Spokane Valley WA 99206 Valley Phone: (509) 720-5000♦ Fax: (509)720-5075•www.spokanevalley.org TO: City Manager and Members of the City Council FROM: Chelsie Taylor, Finance Director SUBJECT: About the 2018 Budget and Budget Development Process The budget includes the financial planning and legal authority to obligate public funds. Additionally, the budget provides significant policy direction by the City Council to the staff and community. As a result, the City Council, staff and public are involved in establishing the budget for the City of Spokane Valley. The budget serves four functions: 1. It is a Policy Document The budget functions as a policy document in that the decisions made within the budget will reflect the general principles or plans that guide the actions taken for the future. As a policy document, the budget makes specific attempts to link desired goals and policy direction to the actual day-to- day activities of the City staff. 2. It is an Operational Guide The budget of the City reflects its operation. Activities of each City function and organization have been planned, debated, formalized, and described in the following sections. This process will help to maintain an understanding of the various operations of the City and how they relate to each other and to the attainment of the policy issues and goals of the City Council. 3. It is a Link with the General Public The budget provides a unique opportunity to allow and encourage public review of City operations. The budget describes the activities of the City, the reason or cause for those activities, future implications, and the direct relationship to the citizenry. 4. It is a Legally Required Financial Planning Tool The budget is a financial planning tool, which has been its most traditional use. In this light, preparing and adopting a budget is a State law requirement of all cities as stated in Title 35A of the Revised Code of Washington (RCW). The budget must be adopted as a balanced budget and must be in place prior to the beginning of the City's fiscal year. The budget is the legal authority to expend public moneys and controls those expenditures by limiting the amount of the appropriation at the fund level. The revenues of the City are estimated, along with available cash carry-forward, to indicate funds available. The budget takes into account unforeseen contingencies and provides for the need for periodic adjustments. 2018 BUDGET DEVELOPMENT PROCESS Historically the City has utilized a budgeting approach that assumed for most functions of government that the current year's budget was indicative of the base required for the following year. However, with the volatility that was seen in the economy with the Great Recession, the City moved to a Budget development process that consciously reviews service levels in each department and determines the appropriate level of funding that meets Council goals relative to available resources. 11 The 2018 Budget development process began at the February 14, 2017 Council workshop where among other topics, Council and staff discussed the budget in general terms. In mid-April 2017 the Finance Department notified City Departments that their 2018 revenue and expenditure estimates were due by mid-May. Through the balance of May and early June, the City Manager's office and Finance Department worked to prepare budget worksheets that were communicated to the City Council at a Budget workshop held June 13, 2017. Following the workshop, the Finance Department continued work on the budget including refinements of revenue and expenditure estimates and through July and August, the Finance Department and City Manager reviewed updated budget projections. By the time the 2018 Budget is scheduled to be adopted on November 14, 2017, the Council will have had an opportunity to discuss it on eight separate occasions, including three public hearings to gather input from citizens: June 13 Council budget workshop August 22 Admin report: Estimated 2018 revenues and expenditures September 12 Public hearing #1 on 2018 revenues and expenditures September 26 City Manager's presentation of preliminary 2018 Budget October 10 Public hearing #2 on 2018 Budget October 24 First reading on ordinance adopting the 2018 Budget November 14 Public hearing #3 on the 2018 Budget November 14 Second reading on ordinance adopting the 2018 Budget Once adopted, the final operating budget is published, distributed, and made available to the public. After the budget is adopted, the City enters a budget implementation and monitoring stage. Throughout the year, expenditures are monitored by the Finance Department and department directors to ensure that actual expenditures are in compliance with the approved budget. The Finance Department provides the City Manager and City Council with monthly reports to keep them abreast of the City's financial condition and individual department compliance with approved appropriation levels. Any budget amendments made during the year are adopted by City Council ordinance following a public hearing. The City Manager is authorized to transfer budgeted amounts within a fund; however, any revisions that alter the total expenditures of a fund, or that affect the number of authorized employee positions, salary ranges or other conditions of employment must be approved by the City Council. When the City Council determines that it is in the best interest of the City to increase or decrease the appropriation for a particular fund, it may do so by ordinance adopted by Council after holding one public hearing. BUDGET PRINCIPLES • Department directors have primary responsibility for formulating budget proposals in line with City Council and City Manager priority direction, and for implementing them once they are approved. 12 • The Finance Department is responsible for coordinating the overall preparation and administration of the City's budget. This function is fulfilled in compliance with applicable State of Washington statutes governing local government budgeting practices. • The Finance Department assists department staff in identifying budget problems, formulating solutions and alternatives, and implementing any necessary corrective actions. • Interfund charges will be based on recovery of costs associated with providing those services. • Budget amendments requiring City Council approval will occur through the ordinance process at the fund level prior to fiscal year end. • The City's budget presentation will be directed at displaying the City's services plan in a Council/constituent friendly format. • No long term debt will be incurred without identification of a revenue source to repay the debt. Long term debt will be incurred for capital purposes only. • The City will strive to maintain equipment replacement funds in an amount necessary to replace the equipment at the end of its useful life. Life cycle assumptions and required contributions will be reviewed annually as part of the budget process. New operations in difficult economic times may make it difficult to fund this principle in some years. • The City will pursue an ending general fund balance at a level of no less than 50% of recurring expenditures. This figure is based upon an evaluation of both cash flow and operating needs. BASIS OF ACCOUNTING AND BUDGETING Accounting Accounting records for the City are maintained in accordance with methods prescribed by the State Auditor under the authority of the Revised Code of Washington (RCW), Chapter 43.09.20, and in compliance with generally accepted accounting principles as set forth by the Governmental Accounting Standards Board. Basis of Presentation - Fund Accounting The accounts of the City of Spokane Valley are organized on the basis of funds, each of which is considered a separate accounting entity. Each fund is accounted for with a separate set of double-entry accounts that comprise its assets, liabilities, fund equity, revenues and expenditures or expenses, as appropriate. The City's resources are allocated to and accounted for in individual funds depending on their intended purpose. The following are the fund types used by the City of Spokane Valley: Governmental Fund Types Governmental funds are used to account for activities typically associated with state and local government operations. All governmental fund types are accounted for on a spending or"financial flows" measurement focus, which means that typically only current assets and current liabilities are included on related balance sheets. The operating statements of governmental funds measure changes in financial position, rather than net income. They present increases (revenues and other financing sources)and decreases(expenditures and other financing uses) in net current assets. There are four governmental fund types used by the City of Spokane Valley: 13 1. General Fund This fund is the primary fund of the City of Spokane Valley. It accounts for all financial resources except those required or elected to be accounted for in another fund. 2. Special Revenue Funds These funds account for revenues that are legally restricted or designated to finance particular activities of the City of Spokane Valley. Special Revenue funds include: • #101 — Street Fund • #103 — Paths & Trails Fund • #104 — Hotel / Motel Tax—Tourism Facilities Fund • #105 — Hotel / Motel Tax Fund • #106 — Solid Waste Fund • #107 — PEG Fund • #120 — CenterPlace Operating Reserve Fund • #121 — Service Level Stabilization Reserve Fund • #122 —Winter Weather Reserve Fund 3. Debt Service Funds These funds account for financial resources which are designated for the retirement of debt. Debt Service Funds are comprised of the #204 — LTGO Debt Service Fund. 4. Capital Proiect Funds These funds account for financial resources, which are designated for the acquisition or construction of general government capital projects. Capital Project Funds include: • #301 — REET 1 Capital Projects Fund • #302 — REET 2 Capital Projects Fund • #303 — Streets Capital Projects Fund • #309 — Parks Capital Projects Fund • #310 — Civic Facilities Capital Projects Fund • #311 — Pavement Preservation Fund • #312 — Capital Reserve Fund • #313 — City Hall Construction Fund • #314 — Railroad Grade Separation Projects Fund Proprietary Fund Types A second type of fund classification is the Proprietary Funds that are used to account for activities similar to those found in the private sector where the intent of the governing body is to finance the full cost of providing services based on the commercial model which uses a flow of economic resources approach. Under this approach, the operating statements for the proprietary funds focus on a measurement of net income (revenues and expenses) and both current and non-current assets and liabilities are reported on related balance sheets. Their reported fund equity (total net assets) is segregated into restricted, unrestricted and invested in capital assets classifications. As described below, there are two generic fund types in this category: 14 1. Enterprise Funds These funds account for operations that provide goods or services to the general public and are supported primarily by user charges. This type of fund includes: • #402 — Stormwater Management Fund • #403 —Aquifer Protection Area Fund 2. Internal Service Funds These funds account for operations that provide goods or services to other departments or funds of the City. This type of fund includes: • #501 — Equipment Rental and Replacement Fund • #502 — Risk Management Fund Basis of Accounting Basis of accounting refers to when revenues and expenditures are recognized, recorded in the accounting system and ultimately reported in the financial statements. • Modified Accrual Basis of Accounting is used for all governmental funds. Modified accrual recognizes revenues when they become both measurable and available to finance expenditures of the current period. • Accrual Basis of Accounting is used for enterprise and internal service funds. Under this system revenues and expenses are recognized in the period incurred rather than when cash is either received or disbursed. Budgets and Budgetary Accounting Annual appropriation budgets are adopted for all funds with Governmental Funds utilizing a modified cash basis of accounting for budget purposes and Proprietary Funds utilizing a working capital approach. Budgets are adopted at the fund level that constitutes the legal authority for expenditures and annual appropriations for all funds lapse at the end of the fiscal period. EXPLANATION OF MAJOR REVENUE SOURCES General Fund #001 • Property Tax Property taxes play an essential role in the finances of the municipal budget. State law limits the City to a $3.60 levy per $1,000 assessed valuation, deducting from there the levy of up to $1.50 by the Spokane County Fire Districts #1 and #8, along with deducting up to $0.50 for the Library District, which leaves the City with the authority to levy up to $1.60 for its own purposes. The levy amount must be established by ordinance by November 30th prior to the levy year. • Retail Sales and Use Tax The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley is 8.8%. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington Department of Revenue who then remits the taxes back to the various agencies that have imposed the tax. The allocation of the 8.8% tax rate to the agencies is as follows: 15 State of Washington 6.50% City of Spokane Valley 0.85% Spokane County 0.15% Criminal Justice 0.10% Spokane Public Facilities District 0.10% * Public Safety 0.10% * — 2.30% local tax Juvenile Jail 0.10% * Mental Health 0.10% * Law Enforcement Communicatior 0.10% * Spokane Transit Authority 0.70% * 8.80% *Indicates voter approved sales taxes. • Criminal Justice Sales Tax Local Sales Tax for Criminal Justice funding is to be used solely for criminal justice purposes, such as the City's law enforcement contract. This tax is authorized at 1/10 of 1% of retail sales transacted in the County. Of the total amount collected, the State distributes 10% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the County and cities within the County. • Public Safety Sales Tax Beginning in 2005, an additional 0.1% voter approved increase in sales tax was devoted to public safety purposes. This 0.1% was approved by the voters again in August 2009. Of the total amount collected, the State distributes 60% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. • Gambling Tax Gambling tax revenues must be spent primarily on law enforcement purposes pertaining to gambling. Funds remaining after necessary expenditures for such enforcement purposes may be used for any general government purpose. Gambling taxes are to be paid quarterly to the City, no later than the last day of January, April, July and October. The City imposes a tax on the following forms of gambling at the following rates: Bingo (5% gross, less prizes); Raffles (5% gross, less prizes); Punchboards and Pull tabs (5% gross, less prizes); Amusement Games (2% gross, less prizes); Card playing (6% gross). • Leasehold Excise Tax Taxes on property owned by state or local governments and leased to private parties (City's share). • Franchise Fees Cable TV is the only franchise fee levied in the City at a rate of 5% of gross revenues. This is a fee levied on private utilities for the right to use city streets, alleys, and other public properties. 16 • State-Shared Revenues State-shared revenues are received from liquor sales, marijuana revenues, and motor vehicle excise taxes. These taxes are collected by the State of Washington and shared with local governments based on population. State-shared revenues are distributed on either a monthly or quarterly basis, although not all quarterly revenues are distributed in the same month of the quarter. The 2017 population figure used in the 2018 Budget is 94,890 as reported by the Office of Financial Management for Washington State on April 1, 2017. This figure is important when determining distribution of State shared revenues on a per capita basis. • Fines and Forfeitures / Public Safety Fines and penalties are collected as a result of Municipal Court rulings, false alarm fees, and other miscellaneous rule infractions. All court fines and penalties are shared with the State, with the City, on average, retaining less than 50% of the amount collected. • Community Development Community Development revenues are largely composed of fees for building permits, plan reviews, and right of way permits. • Recreation Program Fees The Parks and Recreation Department charges fees for selected recreation programs. These fees offset direct costs related to providing the program. • CenterPlace Fees The Parks and Recreation Department charges fees for use of CenterPlace. Uses include regional meetings, weddings, receptions and banquets. Rental rooms include classrooms, the great room and dining rooms. • Investment Interest The City earns investment interest on sales tax money held by the State of Washington prior to the distribution of the taxes to the City, as well as on City initiated investments. Street Fund #101 • Motor Vehicle Fuel Excise Tax (gas tax) The State of Washington collects a $0.494 per gallon motor vehicle fuel tax at the pump. Of this amount, the State remits a portion of the tax back to cities on a per capita basis. For 2017 the Municipal Research and Services Center estimates the distribution back to cities will be $21.76 per person. Based upon a City of Spokane Valley population of 94,890 (per the Washington State Office of Financial Management on April 1, 2017) we anticipate the City will collect$2,061,100 in 2018. RCW 47.30.050 specifies that 0.42% of this tax must be expended for paths and trails activities and based upon the 2018 revenue estimate this computes to $8,700. The balance of$2,052,400 will be credited to Fund #101 for street maintenance and operations. 17 • Telephone Utility Tax The City of Spokane Valley levied a 6% telephone utility tax via Ordinance #08-014 with collections beginning in 2009. Telephone companies providing this service pay the tax to the City monthly. Telephone tax has been estimated at $1.9 million for 2018. Paths & Trails Fund #103 Cities are required to spend 0.42%of the motor vehicle fuel tax receipts on paths and trails (please see the explanation for Street Fund #101) which we anticipate will be $8,700 in 2018. Because the amount collected in any given year is relatively small, it is typical to accumulate State distributions for several years until adequate dollars are available for a project. Hotel / Motel Tax— Tourism Facilities Fund #104 The City imposes a 1.3% tax under RCW 67.28.181 on all charges made for the furnishing of lodging at hotels, motels, and similar establishments (including bed and breakfasts and RV parks) for a continuous period of less than one month. The revenues generated by this tax may only be used for capital expenditures for acquiring, constructing, making improvements to or other related capital expenditures for large sporting venues, or venues for tourism-related facilities. This tax is estimated to generate $377,000 in 2018. Hotel / Motel Tax Fund #105 The City imposes a 2% tax under RCW 67.28.180 on all charges made for the furnishing of lodging at hotels, motels, and similar establishments (including bed and breakfasts and RV parks) for a continuous period of less than one month. The tax is taken as a credit against the 6.5% state sales tax, so that the total tax that a patron pays in retail sales tax and hotel/motel tax combined is equal to the retail sales tax in the jurisdiction. The revenues generated by this tax may be used solely for paying for tourism promotion and for the acquisition and/or operation of tourism-related facilities. This tax is estimated to generate $580,000 in 2018. Solid Waste Fund #106 Under the City's contract for solid waste transfer, transport and disposal services with Sunshine Recyclers, Inc., Sunshine pays an annual contract administrative fee of$125,000 to the City. Also, under the City's contract for solid waste collection services with Waste Management of Washington, Inc., Waste Management pays an administrative fee of 1% of gross receipts. These fees are used by the City to offset contract administrative costs and solid waste management within the City, including solid waste public educational efforts. PEG Fund #107 Under the City's cable franchise, the franchise grantee remits to the City as a capital contribution in support of Public Education Government (PEG) capital requirements an amount equal to $0.35 per subscriber per month to be paid to the City on a quarterly basis for the life of the franchise. Capital contributions collected under this agreement are allocated to PEG capital uses exclusively. PEG capital uses include, in part, the set-up of equipment in the City Council Chambers that allows Spokane Valley to broadcast Council meetings both live and through subsequent reviews via digital recordings available on the City's website. 18 LTGO Debt Service Fund #204 This fund is used to account for the accumulation of resources for, and the payment of limited tax general obligation (LTGO) bonds also referred to as councilmanic or non-voted bonds. When LTGO bonds are issued the City irrevocably pledges the full faith, credit and resources necessary to make timely payments of principal and interest, within constitutional and statutory limitations pertaining to non-voted general obligations. In 2003 the City issued $9,430,000 in limited tax general obligation (LTGO) bonds the proceeds of which were used to finance both the construction of CenterPlace and road and street improvements surrounding the facility. In 2014 the City refunded the LTGO bonds in order to take advantage of lower interest rates which resulted in a reduction in subsequent annual bond repayment (much like refinancing a home mortgage). At the completion of the bond refunding there remained $7,035,000 of LTGO bonds. Of this total: • $5,650,000 remained on the original debt used towards the construction of CenterPlace. These bonds will be paid off in annual installments over the 20-year period ending December 1, 2033. Annual debt service payments on these bonds are provided by the Spokane Public Facilities District. At January 1, 2018, the outstanding balance on this portion of the bond issue will be $4,875,000. • $1,385,000 remained on the original debt used towards the road and street improvements. These bonds will be paid off in annual installments over the 10-year period ending December 1, 2023. Annual debt service payments on these bonds are provided by equal distributions from the 1St and 2nd quarter percent real estate excise tax. At January 1, 2018, the outstanding balance on this portion of the bond issue will be $865,000. In 2016 the City issued $7,275,000 in LTGO bonds, the proceeds of which were used to finance the construction of a new City Hall building along with $6.3 million of City cash that has been set aside for this purpose. These bonds will be paid off in annual installments over the 30-year period ending December 1, 2045. Annual debt service payments on these bonds are provided by transfers in from the General Fund. At January 1, 2018, the outstanding balance on the bond issue will be $7,050,000. REET 1 Capital Projects Fund #301 Under Washington State Law, RCW 82.46.010, the City is allowed to impose an excise tax on each sale of real property at the rate of one-quarter of one percent of the selling price. The revenue generated is used for financing capital projects as specified in the capital facilities plan under the Growth Management Act. REET 2 Capital Projects Fund #302 Under Washington State Law, RCW 82.46.010, the City is allowed to impose an additional excise tax on each sale of real property at the rate of one-quarter of one percent of the selling price. The revenue generated is used for financing public works capital projects as specified in the capital facilities plan under the Growth Management Act. Stormwater Management Fund #402 A stormwater fee is imposed upon every developed parcel within the City, which is an annual charge of$21 for each single family unit and $21 per 3,160 square feet of impervious surface for all other properties. These charges are uniform for the same class of customers and service facilities. These fees are estimated to generate $1,870,000 in 2018. 19 Aquifer Protection Area (APA) Fund #403 These are voter approved fees, the proceeds of which are applied to aquifer protection related capital construction projects. Fees are collected by Spokane County and remitted to the City twice each year. These fees are estimated to generate $460,000 in 2018. Fees include: • An annual fee of $15 per household for the withdrawal of water from properties within the APA. • An annual fee of$15 per household for on-site sewage disposal by properties within the APA. • For commercial properties an annual fee ranging from $15 to $960 depending upon water meter size. Interfund Transfers Many funds receive a portion of their revenues from other funds in the form of an interfund transfer. These transfers typically represent payments for either services rendered by one fund for another or a concentration of revenues for a specific project or purpose. The following interfund transfers are planned for 2018: Out: 001 I 101 I 105 I 106 I 301 I 302 I 312 I 313 I 402 Total In 001 0 39,700 30,000 40,425 0 0 0 0 13,400 123,525 204 399,350 0 0 0 82,000 82,000 0 0 0 563,350 303 0 0 0 0 1,048,852 1,003,544 115,000 0 0 2,167,396 309 560,000 0 0 0 0 0 324,100 0 0 884,100 In: 311 962,700 67,342 0 0 685,329 685,329 0 0 0 2,400,700 312 1,000,000 0 0 0 0 0 0 74,960 0 1,074,960 501 36,600 0 0 0 0 0 0 0 0 36,600 502 370,000 0 0 0 0 0 0 0 0 370,000 7,620,631 Total in Total Out 3,328,650 107,042 30,000 40,425 1,816,181 1,770,873 439,100 74,960 13,400 7,620,631 Total out 0 #001 - General Fund is budgeted to transfer out $3,328,650 including: • $399,350 to Fund #204 - LTGO Debt Service Fund for bond payments on the 2016 LTGO Bonds for the City Hall construction. • $560,000 to Fund #309 - Park Capital Projects Fund for park related projects, including $200,000 for phase 1 of creating an outdoor venue at CenterPlace and $200,000 for a pathway and lighting at Browns Park. • $962,700 to Fund #311 - Pavement Preservation Fund for pavement preservation projects. • $1,000,000 to Fund #312 - Capital Reserve Fund for various future capital projects. • $36,600 to Fund #501 - Equipment Rental and Replacement Fund to fund a CenterPlace kitchen equipment replacement reserve. • $370,000 to Fund#502-Risk Management Fund for the 2018 property and liability insurance premium. #101 - Street Fund is budgeted to transfer out $107,042 including: • $39,700 to Fund #001 - General Fund to cover administrative costs. • $67,342 to Fund #311 - Pavement Preservation Fund for pavement preservation projects. #105 - Hotel / Motel Tax Fund is budgeted to transfer $30,000 to Fund #001 - General Fund for the purpose of financing advertising at CenterPlace. 20 #106 — Solid Waste Fund is budgeted to transfer $40,425 to Fund #001 under a 5-year plan to reimburse the General Fund for expenditures made during 2013 and 2014 for the solid waste program. #301 — REET 1 Capital Projects Fund is budgeted to transfer out $1,816,181 including: • $82,000 to Fund #204— LTGO Debt Service Fund to pay a portion of the annual payment on the 2014 LTGO bonds. • $1,048,852 to Fund #303 — Street Capital Projects Fund that will be applied towards grant matches for street construction projects. • $685,329 to Fund #311 — Pavement Preservation Fund for pavement preservation projects. #302 — REET 2 Capital Projects Fund is budgeted to transfer out $1,770,873 including: • $82,000 to Fund #204— LTGO Debt Service Fund to pay a portion of the annual payment on the 2014 LTGO bonds. • $1,003,544 to Fund #303 — Street Capital Projects Fund that will be applied towards grant matches for street construction projects. • $685,329 to Fund #311 — Pavement Preservation Fund for pavement preservation projects. #312 — Capital Reserve Fund is budgeted to transfer out $439,100 including: • $115,000 to Fund#303—Street Capital Projects Fund that will be applied towards City funded street construction projects. • $324,050 to Fund#309—Parks Capital Projects Fund that will be applied towards the Sullivan to Corbin and Evergreen to Sullivan segments of the Appleway Trail. #313 — City Hall Construction Fund is budgeted to transfer $74,960 to Fund #312 — Capital Reserve Fund representing accumulated interest earnings on City funds that were not used on construction of the new City Hall building. Proceeds from the 2016 LTGO Bonds and accumulated interest on those proceeds was used prior to using City funds for construction. #402 —Stormwater Fund is budgeted to transfer $13,400 to Fund #001 — General Fund to cover administrative costs. SIGNIFICANT ASSUMPTIONS IN THE 2018 BUDGET Budget Summary for All Funds • Based upon funding levels anticipated in the 2018 budget, City staff will strive to maintain adequate levels of service. • Appropriations for all City Funds will total $77.4 million including $21.5 million in capital expenditures, comprised in-part of: o $11.2 million in Fund #303 Street Capital Projects. o $2.4 million in Fund #309 Park Capital Projects. o $4.0 million in Fund #311 Pavement Preservation projects. o $2.9 million in Fund #314 Railroad Grade Separation Projects. o $400,000 in Fund #402 Stormwater Management projects. o $400,000 in Fund #403 Aquifer Protection Area projects. • To partially offset the $21.5 million in capital costs, we anticipate $15.2 million in grant revenues which results in 70.41% of capital expenditures being covered with State and Federal money. • Budgets will be adopted across 24 separate funds. 21 • The full time equivalent employee (FTE) count will be 89.25 employees compared to 88.4 in the prior year as a result the reduction of 0.65 with the City's reorganization in April 2017, an increase of 0.50 for the addition of a part-time attorney position, and an increase of 1 due to one limited term position being converted to regular full time in the Capital Projects Fund #303. o See the City Manager's budget message for further details on FTE count for the City. • The 2018 Budget reflects the fourth consecutive year the City will set aside City monies in an amount equivalent to 6% of General Fund recurring expenditures for pavement preservation in Fund #311 — Pavement Preservation. This 6% equals $2,400,700. • Positions and salary ranges are based on the City's compensation and classification plan. • Payroll tax and benefit amounts are based on staff benefit plans. • Contract costs for public safety, park maintenance, aquatics and street maintenance are based on estimates by City staff. • The City is setting money aside in Fund #501 — Equipment Rental and Replacement for the eventual replacement of its vehicles as well as a reserve to replace equipment in the kitchen at CenterPlace. 2018 General Fund Revenues • Total recurring 2018 revenues are estimated at $42,982,600 as compared to $41,462,500 in 2017. This is an increase of$1,520,100 or 3.67%. • The two largest sources of revenue continue to be Sales Tax and Property Tax which are collectively estimated to account for 82.26% of 2018 General Fund recurring revenues. • The 2018 general sales tax estimate (excluding criminal justice and public safety sales taxes) is reflective of 2017 receipts to date and are currently estimated at $20.9 million which reflects an increase of$1,029,800 or 5.19% over the 2017 estimate. • The Property Tax levy does not include the potential annual increase allowed by Initiative #747 which was approved by the voters in November 2001 through their approval of Initiative #747 and the subsequent action by the State Legislature in November 2007. o The 2018 levy is estimated at $11,771,100. o The levy assumes we start with the 2017 levy of$11,646,122, forgo the potential annual increase allowed by State law, and finally add taxes related to new construction which we estimate to be $125,000. • Franchise fees and business registrations are primarily based on projected receipts in 2017. • State shared revenues are based upon a combination of historical collections including 2017 collections through July, and per capita distribution figures reported by the Municipal Research and Services Center. • Fines and forfeitures are estimated by Spokane Valley and based on historical collections. • Building permit and land use fees are estimated by Spokane Valley and based on historic collections. 2018 General Fund Expenditures • Total 2018 recurring expenditures are budgeted at $40,891,379 as compared to $40,163,702 in 2017. This is an increase of$727,677 or 1.81%. • The City commitment of 6% of recurring General Fund expenditures to pavement preservation equals $2,400,700 and is computed by multiplying total recurring expenditures prior to adding the pavement preservation element ($2,400,700 / $40,891,379 = 6%). The $2,400,700 that is transferred to Pavement Preservation Fund #311 is comprised of the following: o $962,700 from General Fund #001 o $67,342 from Street Fund #101 22 o $685,329 from REET 1 Capital Projects Fund #301 o $685,329 from REET 2 Capital Projects Fund #302 • 2018 Nonrecurring expenditures total $1,734,509 and include: o $115,000 for Information Technology expenditures including: ■ $60,000 for upgrades to networking equipment that is reaching storage capacity ■ $50,000 for upgrades to the audio/visual equipment in the Auditorium at CenterPlace ■ $5,000 for capital software licenses o $4,809 for furniture for a part-time attorney o $100,000 for a full facility generator at the police precinct o $11,700 for Q-Alert software to handle citizen requests and concerns o $50,000 for replacement of flooring in the Great Room and Dining Room at CenterPlace o $3,000 to reseal two of the bathroom floors at CenterPlace o $200,000 transfer out to the Parks Capital Projects Fund #309 to complete the first phase of upgrades at CenterPlace to create an outdoor venue for events o $200,000 transfer out to the Parks Capital Projects Fund #309 to add a perimeter pathway and lighting to Browns Park o $1,000,000 transfer out to the Capital Reserve Fund #312 for miscellaneous future capital projects o $50,000 for retail recruitment services General Fund Revenues Over (Under) Expenditures and Fund Balance • 2018 recurring revenues are anticipated to exceed recurring expenditures by $2,091,221. • Total 2018 revenues are anticipated to exceed total expenditures by $397,137. • The total unrestricted General Fund ending fund balance is anticipated to be $25,627,053 at the end of 2018 which is 62.67% of total recurring expenditures of$40,891,379. Our goal is to maintain an ending fund balance of at least 50.0%. Highlights of Other Funds Revenues • Motor vehicle fuel tax (MVFT) revenue that is collected by the State and remitted to the City is estimated to be $2,061,100 according to per capita estimates provided by the Municipal Research and Services Center. Of this amount, $2,052,400 will be credited to the Street O&M Fund and 0.42% or $8,700 to the Paths and Trails Fund. • Telephone taxes that are remitted to the City and support Street Fund operations and maintenance are anticipated at $1,900,000. • Real estate excise tax (REET) revenue is computed by the City and is primarily used to match grant funded street projects as well as pay a portion of the annual payment on the 2014 general obligation bonds. In 2018 we estimate these revenues to be $800,000 per each '/4% for a total of$1,600,000. • Hotel/Motel tax revenues are computed by the City and are dedicated to the promotion of visitors and tourism. In 2018 we estimate the tax will generate $957,000, which includes $580,000 in Fund #105 Hotel / Motel Tax Fund from the 2% tax and $377,000 in Fund #104 Hotel / Motel Tax—Tourism Facilities Fund from the 1.3% tax that was effective as of July 1, 2015. • The Stormwater Management Fee is based on an equivalent residential unit (ERU) that is equal to 3,160 square feet of impervious surface that is billed at a rate of$21 per single family residence and $21 per ERU for commercial properties (an ERU for a commercial property is computed as total square feet of impervious surface divided by 3,160). In 2018 we estimate this will fee will generate $1,870,000. 23 • The Aquifer Protection Area Fund is expected to generate $460,000 in fees that are collected on the City's behalf by Spokane County and remitted in two installments during the year. • Grant revenues that will be applied to a variety of construction projects are estimated at $15,169,803 in 2018. By fund we anticipate grant revenues as follows: o Fund #303— Street Capital Projects - $8,919,182 o Fund #309 — Parks Capital Projects - $1,693,200 o Fund #311 — Pavement Preservation - $2,572,500 o Fund #314 — Railroad Grade Separation Projects Fund - $1,919,921 o Fund #402 —Stormwater Fund - $65,000 Expenditures • Fund #101 — Street Fund appropriations include: o a $67,342 transfer to Pavement Preservation Fund #311 for pavement preservation projects o $15,000 for battery backups for intersections • Fund #301 — REET 1 Capital Projects Fund includes a $1,816,181 appropriation to cover: o a $82,000 transfer to LTGO Bond Debt Service Fund #204 to pay one-half of the City's annual repayment of the 2014 LTGO Bonds. o a $1,048,852 transfer to Street Capital Projects Fund #303 to partially offset the cost of street construction / reconstruction projects. o a $685,329 transfer to Pavement Preservation Fund #311 for pavement preservation projects • Fund #302 — REET 2 Capital Projects Fund includes a $1,770,873 appropriation to cover: o a $82,000 transfer to LTGO Bond Debt Service Fund #204 to pay one-half of the City's annual repayment of the 2014 LTGO Bonds. o a $1,003,544 transfer to Street Capital Projects Fund #303 to partially offset the cost of street construction / reconstruction projects. o a $685,329 transfer to Pavement Preservation Fund #311 for pavement preservation projects • Fund #303 —Street Capital Projects Fund includes an appropriation of$11,151,790 for a variety of street construction projects. Included in the projects are the Mission Ave. improvements project for which we are appropriating $3,625,716 in 2018 and the PCC intersection at Broadway and Argonne/Mullan for which we are appropriating $2,250,000 in 2018. • Fund #309— Parks Capital Projects includes a $2,441,300 appropriation to cover a variety of City park improvements that will be financed through a combination of a $560,000 transfer from the General Fund #001, a $324,100 transfer in from the Capital Reserve Fund #312, and $1,693,200 in grant proceeds. • Fund #311 — Pavement Preservation includes $4,000,000 of pavement preservation projects that will be financed through transfers from other City funds as outlined above under the heading of General Fund Recurring Expenditures. 24 • Fund #312 — Capital Reserve includes $115,000 in transfers to Fund #303— Street Capital Projects that will be applied towards the removal and reconstruction of Euclid Ave. from Flora to Barker in the amount of$5,000 and towards the installation of bus stops and crosswalks on Indiana Avenue in the amount of$110,000. It also includes $324,100 in transfers to Fund #309— Parks Capital Projects that will be applied toward the Sullivan to Corbin and Evergreen to Sullivan segments of the Appleway trail. • Fund #314— Railroad Grade Separation Projects includes appropriations in the amount of $2,919,921 which consists of$1,919,921 towards the design of the Barker Road Grade Separation project and $1,000,000 towards the design of the Pines Road Grade Separation project. • Fund #402 — Stormwater Fund includes $525,000 for nonrecurring expenditures including: o $450,000 for various capital projects o $75,000 for the studies related to the City's Stormwater permit and the watershed • Fund #403—Aquifer Protection Area Fund includes a $400,000 appropriation various capital projects. 25 SCITY OF p o ane a ey ,t This page left intentionally blank. 26 CITY OF SPOKANE VALLEY,WA 2018 Budget Summary Estimated Estimated Beginning Ending Fund Fund Total Fund Annual Appropriation Funds No. Balance Revenues Sources Appropriations Balance General Fund 001 25,229,916 43,023,025 68,252,941 42,625,888 25,627,053 Street Fund 101 862,428 4,172,200 5,034,628 4,602,291 432,337 Paths&Trails Fund 103 45,984 8,700 54,684 0 54,684 Hotel/Motel Tax-Tourism Facilities Fund 104 1,198,232 378,500 1,576,732 0 1,576,732 Hotel/Motel Tax Fund 105 166,290 581,000 747,290 602,000 145,290 Solid Waste 106 79,122 225,000 304,122 225,000 79,122 PEG Fund 107 57,841 79,000 136,841 71,200 65,641 CenterPlace Operating Reserve Fund 120 300,000 0 300,000 0 300,000 Service Level Stabilization Fund 121 5,505,325 0 5,505,325 0 5,505,325 Winter Weather Reserve Fund 122 501,435 3,500 504,935 500,000 4,935 LTGO Bond Debt Service Fund 204 78,333 977,400 1,055,733 977,400 78,333 REET 1 Capital Projects Fund 301 1,497,101 807,500 2,304,601 1,816,181 488,420 REET 2 Capital Projects Fund 302 1,365,041 808,000 2,173,041 1,770,873 402,168 Street Capital Projects 303 75,566 11,151,790 11,227,356 11,151,790 75,566 Park Capital Projects Fund 309 144,714 2,577,300 2,722,014 2,441,300 280,714 Civic Facilities Capital Projects Fund 310 842,159 5,900 848,059 0 848,059 Pavement Preservation Fund 311 2,585,864 4,973,200 7,559,064 4,058,600 3,500,464 Capital Reserve Fund 312 4,033,559 1,090,960 5,124,519 439,100 4,685,419 City Hall Construction Fund 313 74,960 0 74,960 74,960 0 Railroad Grade Separation Projects Fund 314 1,050,000 1,919,921 2,969,921 2,919,921 50,000 45,693,870 72,782,896 118,476,766 74,276,504 44,200,262 Estimated Estimated Beginning Ending Fund Working Total Working Working Capital Funds No. Capital Revenues Sources Appropriations Capital Stormwater Management Fund 402 1,369,944 1,942,500 3,312,444 2,299,089 1,013,355 Aquifer Protection Area Fund 403 880,725 460,000 1,340,725 400,000 940,725 Equipment Rental&Replacement Fund 501 1,088,180 182,529 1,270,709 20,000 1,250,709 Risk Management Fund 502 233,687 370,000 603,687 370,000 233,687 3,572,536 2,955,029 6,527,565 3,089,089 3,438,476 Total of all Funds 49,266,406 75,737,925 125,004,331 77,365,593 47,638,738 27 CITY OF SPOKANE VALLEY,WA 10/10/2017 2018 Budget 2017 2018 Difference Between As As Proposed 2017 and 2018 Adopted Amendment Amended Budget $ #001 -GENERAL FUND RECURRING ACTIVITY Revenues Property Tax 11,614,500 0 11,614,500 11,771,100 156,600 1.35% Sales Tax 19,852,100 0 19,852,100 20,881,900 1,029,800 5.19% Sales Tax-Public Safety 919,000 0 919,000 967,800 48,800 5.31% Sales Tax-Criminal Justice 1,669,000 0 1,669,000 1,738,000 69,000 4.13% Gambling Tax and Leasehold Excise Tax 341,500 0 341,500 381,000 39,500 11.57% Franchise Fees/Business Registration 1,200,000 0 1,200,000 1,210,000 10,000 0.83% State Shared Revenues 2,104,600 0 2,104,600 2,109,600 5,000 0.24% Fines and Forfeitures/Public Safety 1,361,000 0 1,361,000 1,319,900 (41,100) (3.02%) Community and Public Works 0 0 0 1,684,100 1,684,100 0.00% Community Development 1,449,300 0 1,449,300 0 (1,449,300) (100.00%) Recreation Program Revenues 640,900 0 640,900 633,300 (7,600) (1.19%) Miscellaneous Department Revenue 94,000 0 94,000 1,000 (93,000) (98.94%) Miscellaneous&Investment Interest 133,500 0 133,500 201,800 68,300 51.16% Transfers in-#101 (street admin) 39,700 0 39,700 39,700 0 0.00% Transfers in-#105(h/m tax-CP advertising) 30,000 0 30,000 30,000 0 0.00% Transfers in-#402(storm admin) 13,400 0 13,400 13,400 0 0.00% Total Recurring Revenues 41,462,500 0 41,462,500 42,982,600 1,520,100 3.67% Expenditures City Council 542,872 0 542,872 548,494 5,622 1.04% City Manager 724,435 0 724,435 956,245 231,810 32.00% City Attorney 509,694 6,300 515,994 594,752 78,758 15.26% Public Safety 24,950,372 0 24,950,372 25,464,251 513,879 2.06% Deputy City Manager 750,277 2,000 752,277 450,663 (301,614) (40.09%) Finance/IT 1,282,460 0 1,282,460 1,339,064 56,604 4.41% Human Resources 262,417 0 262,417 275,387 12,970 4.94% Public Works 981,932 (60,300) 921,632 0 (921,632) (100.00%) City Hall Operations and Maintenance 303,918 0 303,918 306,043 2,125 0.70% Community&Public Works-Engineering 0 0 0 1,572,947 1,572,947 0.00% Community&Public Works-Economic Develof 0 0 0 970,642 970,642 0.00% Community&Public Works-Building&Plannin 0 0 0 2,265,677 2,265,677 0.00% Community&Economic Dvlpmnt-Admin 282,962 (54,500) 228,462 0 (228,462) (100.00%) Community&Economic Dvlpmnt-Econ Dev 683,632 9,200 692,832 0 (692,832) (100.00%) Community&Economic Dvlpmnt-Dev Svc 1,418,984 14,400 1,433,384 0 (1,433,384) (100.00%) Community&Economic Dvlpmnt-Building 1,390,834 90,900 1,481,734 0 (1,481,734) (100.00%) Parks&Rec-Administration 288,964 7,800 296,764 301,083 4,319 1.46% Parks&Rec-Maintenance 861,350 0 861,350 893,700 32,350 3.76% Parks&Rec-Recreation 235,995 10,300 246,295 260,574 14,279 5.80% Parks&Rec-Aquatics 457,350 40,000 497,350 492,900 (4,450) (0.89%) Parks&Rec-Senior Center 95,916 0 95,916 98,229 2,313 2.41% Parks&Rec-CenterPlace 891,458 10,500 901,958 910,468 8,510 0.94% General Government 1,240,850 0 1,240,850 1,261,610 20,760 1.67% Transfers out-#204(2016 LTGO debt service) 397,350 33,280 430,630 399,350 (31,280) (7.26%) Transfers out-#309(park capital projects) 160,000 0 160,000 160,000 0 0.00% Transfers out-#311 (pavement preservation) 953,200 0 953,200 962,700 9,500 1.00% Transfers out-#501 (CenterPlace kitchen reserve) 36,600 0 36,600 36,600 0 0.00% Transfers out-#502(insurance premium) 350,000 0 350,000 370,000 20,000 5.71% Total Recurring Expenditures 40,053,822 109,880 40,163,702 40,891,379 727,677 1.81% Recurring Revenues Over(Under) Recurring Expenditures 1,408,678 (109,880) 1,298,798 2,091,221 28 CITY OF SPOKANE VALLEY,WA 10/10/2017 2018 Budget 2017 2018 Difference Between As As Proposed 2017 and 2018 Adopted Amendment Amended Budget $ #001 -GENERAL FUND-continued NONRECURRING ACTIVITY Revenues Grant Proceeds-Dept of Commerce 0 114,200 114,200 0 (114,200) (100.00%) Transfers in-#106 (solid waste repayment) 40,425 0 40,425 40,425 0 0.00% Transfers in-#310(lease in excess of debt service, 490,500 8,000 498,500 0 (498,500) (100.00%) Transfers in-#501 (networking equipment) 77,000 77,000 0 (77,000) (100.00%) Miscellaneous(donation) 0 35,000 35,000 0 (35,000) (100.00%) Total Nonrecurring Revenues 530,925 234,200 765,125 40,425 (724,700) (94.72%) Expenditures General Government-IT capital replacements 100,000 77,000 177,000 115,000 (62,000) (35.03%) City Attorney(part-time attorney furniture) 0 0 0 4,809 4,809 0.00% Public Safety(full facility generator) 0 0 0 100,000 100,000 0.00% Deputy City Manager(Q-Alert software) 0 0 0 11,700 11,700 0.00% Parks&Rec(Flooring in Great Room&Dining Roon 0 0 0 50,000 50,000 0.00% Parks&Rec(CP reseal two restroom floors) 0 0 0 3,000 3,000 0.00% Transfers out-#309(CP outdoor venue Phase 1) 0 0 0 200,000 200,000 0.00% Transfers out-#309(Browns Park lighting&path) 0 0 0 200,000 200,000 0.00% Transfers out-#312(misc capital projects) 0 0 0 1,000,000 1,000,000 0.00% Economic Development(retail recruitment) 50,000 0 50,000 50,000 0 0.00% City Hall lease payment(2017 final year) 513,100 0 513,100 0 (513,100) (100.00%) Economic Development(NE industrial PAO) 0 114,200 114,200 0 (114,200) (100.00%) Parks&Rec(pool drain pipe&gutter line repairs) 12,000 0 12,000 0 (12,000) (100.00%) Parks&Rec(replace Great Room audio/visual) 345,000 0 345,000 0 (345,000) (100.00%) Parks&Rec(replace carpet at CenterPlace) 24,750 0 24,750 0 (24,750) (100.00%) Parks&Rec(Browns Park water hookup) 0 10,000 10,000 0 (10,000) (100.00%) Parks&Rec(Browns Park electrical hookup) 0 20,000 20,000 0 (20,000) (100.00%) Parks&Rec(benches,shade structures,etc.) 0 35,000 35,000 0 (35,000) (100.00%) Police Department-CAD/RMS 145,000 0 145,000 0 (145,000) (100.00%) Transfers out-#122(replenish reserve) 0 258,000 258,000 0 (258,000) (100.00%) Transfers out-#312('15 fund bal>50%) 0 3,003,929 3,003,929 0 (3,003,929) (100.00%) Transfers out-#314(Pines underpass design) 1,200,000 0 1,200,000 0 (1,200,000) (100.00%) Total Nonrecurring Expenditures 2,389,850 3,518,129 5,907,979 1,734,509 (4,173,470) (70.64%) Nonrecurring Revenues Over(Under) Nonrecurring Expenditures (1,858,925) (3,283,929) (5,142,854) (1,694,084) Excess(Deficit)of Total Revenues Over(Under)Total Expenditures (450,247) (3,393,809) (3,844,056) 397,137 Beginning unrestricted fund balance 29,073,972 29,073,972 25,229,916 Ending unrestricted fund balance 28,623,725 25,229,916 25,627,053 Fund balance as a percent of recurring expenditures 71.46% 62.82% 62.67% General Fund Summary Total revenues 41,993,425 234,200 42,227,625 43,023,025 Total expenditures 42,443,672 3,628,009 46,071,681 42,625,888 Excess(Deficit)of Total Revenues Over(Under) Total Expenditures (450,247) (3,393,809) (3,844,056) 397,137 Beginning unrestricted fund balance 29,073,972 29,073,972 25,229,916 Ending unrestricted fund balance 28,623,725 25,229,916 25,627,053 29 CITY OF SPOKANE VALLEY,WA 10/10/2017 2018 Budget 2017 2018 Difference Between As As Proposed 2017 and 2018 Adopted Amendment Amended Budget $ SPECIAL REVENUE FUNDS #101 -STREET FUND RECURRING ACTIVITY Revenues Utility Tax 2,200,000 (200,000) 2,000,000 1,900,000 (100,000) (5.00%) Motor Vehicle Fuel(Gas)Tax 2,040,300 0 2,040,300 2,052,400 12,100 0.59% Multimodal Transportation Revenue 98,868 0 98,868 133,800 34,932 35.33% Right-of-Way Maintenance Fee 50,000 0 50,000 70,000 20,000 40.00% Investment Interest 4,000 0 4,000 6,000 2,000 50.00% Miscellaneous 10,000 0 10,000 10,000 0 0.00% Total Recurring Revenues 4,403,168 (200,000) 4,203,168 4,172,200 (30,968) (0.74%) end Expitures Wages/Benefits/Payroll Taxes 746,872 8,000 754,872 771,019 16,147 2.14% Supplies 105,000 0 105,000 112,500 7,500 7.14% Services&Charges 2,168,151 0 2,168,151 2,141,751 (26,400) (1.22%) Snow Operations 468,000 0 468,000 504,800 36,800 7.86% Intergovernmental Payments 795,000 0 795,000 851,000 56,000 7.04% Vehicle rentals-#501 (non-plow vehicle rental) 23,250 0 23,250 21,250 (2,000) (8.60%) Vehicle rentals-#501 (plow replace.) 77,929 0 77,929 77,929 0 0.00% Transfers out-#001 39,700 0 39,700 39,700 0 0.00% Transfers out-#311 (pavement preservation) 67,342 0 67,342 67,342 0 0.00% Signal Detection Replacement Program 40,000 0 40,000 0 (40,000) (100.00%) Traffic Signal Replacement Program 200,000 (200,000) 0 0 0 0.00% Total Recurring Expenditures 4,731,244 (192,000) 4,539,244 4,587,291 48,047 1.06% Recurring Revenues Over(Under) Recurring Expenditures (328,076) (8,000) (336,076) (415,091) NONRECURRING ACTIVITY Revenues Miscellaneous 0 0 0 0 0 0.00% Total Nonrecurring Revenues 0 0 0 0 0 0.00% end Expitures Durable striping at Trent&Argonne 75,000 0 75,000 0 (75,000) (100.00%) Spare traffic signal equipment 30,000 0 30,000 0 (30,000) (100.00%) Battery backups for intersections 15,000 0 15,000 15,000 0 0.00% Total Nonrecurring Expenditures 120,000 0 120,000 15,000 (105,000) (87.50%) Nonrecurring Revenues Over(Under) Nonrecurring Expenditures (120,000) 0 (120,000) (15,000) Excess(Deficit)of Total Revenues Over(Under)Total Expenditures (448,076) (8,000) (456,076) (430,091) Beginning fund balance 1,318,504 1,318,504 862,428 Ending fund balance 870,428 862,428 432,337 Street Fund Summary Total revenues 4,403,168 (200,000) 4,203,168 4,172,200 Total expenditures 4,851,244 (192,000) 4,659,244 4,602,291 Excess(Deficit)of Total Revenues Over(Under) Total Expenditures (448,076) (8,000) (456,076) (430,091) Beginning unrestricted fund balance 1,318,504 1,318,504 862,428 Ending unrestricted fund balance 870,428 862,428 432,337 30 CITY OF SPOKANE VALLEY,WA 10/10/2017 2018 Budget 2017 2018 Difference Between As As Proposed 2017 and 2018 Adopted Amendment Amended Budget $ SPECIAL REVENUE FUNDS-continued #103-PATHS&TRAILS FUND Revenues Motor Vehicle Fuel(Gas)Tax 8,600 0 8,600 8,700 100 1.16% Investment Interest 0 0 0 0 0 0.00% Total revenues 8,600 0 8,600 8,700 100 1.16% end Expitures Capital Outlay 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0.00% Revenues over(under)expenditures 8,600 8,600 8,700 Beginning fund balance 37,384 37,384 45,984 Ending fund balance 45,984 45,984 54,684 #104-HOTEL/MOTEL TAX-TOURISM FACILITIES FUND Revenues Hotel/Motel Tax 377,000 0 377,000 377,000 0 0.00% Investment Interest 0 0 0 1,500 1,500 0.00% Transfers in-#105 0 250,000 250,000 0 (250,000) (100.00%) Total revenues 377,000 250,000 627,000 378,500 (248,500) (39.63%) Expenditures Capital Outlay 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0.00% Revenues over(under)expenditures 377,000 627,000 378,500 Beginning fund balance 571,232 571,232 1,198,232 Ending fund balance 948,232 1,198,232 1,576,732 #105-HOTEL/MOTEL TAX FUND Revenues Hotel/Motel Tax 580,000 0 580,000 580,000 0 0.00% Investment Interest 500 0 500 1,000 500 100.00% Total revenues 580,500 0 580,500 581,000 500 0.09% end Expitures Transfers out-#001 30,000 0 30,000 30,000 0 0.00% Transfers out-#104 0 250,000 250,000 0 (250,000) (100.00%) Tourism Promotion 604,000 (250,000) 354,000 572,000 218,000 61.58% Total expenditures 634,000 0 634,000 602,000 (32,000) (5.05%) Revenues over(under)expenditures (53,500) (53,500) (21,000) Beginning fund balance 219,790 219,790 166,290 Ending fund balance 166,290 166,290 145,290 #106-SOLID WASTE FUND Revenues Sunshine administrative fee 125,000 0 125,000 225,000 100,000 80.00% Grant Proceeds 26,800 0 26,800 0 (26,800) (100.00%) Total revenues 151,800 0 151,800 225,000 73,200 48.22% end Expitures Education&Contract Administration 111,375 0 111,375 184,575 73,200 65.72% Transfers out-#001 40,425 0 40,425 40,425 0 0.00% Total expenditures 151,800 0 151,800 225,000 73,200 48.22% Revenues over(under)expenditures 0 0 0 Beginning fund balance 79,122 79,122 79,122 Ending fund balance 79,122 79,122 79,122 31 CITY OF SPOKANE VALLEY,WA 10/10/2017 2018 Budget 2017 2018 Difference Between As As Proposed 2017 and 2018 Adopted Amendment Amended Budget $ SPECIAL REVENUE FUNDS-continued #107-PEG FUND Revenues Comcast PEG contribution 80,000 0 80,000 79,000 (1,000) (1.25%) Investment Interest 0 0 0 0 0 0.00% Total revenues 80,000 0 80,000 79,000 (1,000) (1.25%) end Expitures PEG Reimbursement-CMTV 0 0 0 40,200 40,200 0.00% Capital Outlay 12,500 0 12,500 31,000 18,500 148.00% New City Hall Council Chambers 250,000 0 250,000 0 (250,000) (100.00%) Total expenditures 262,500 0 262,500 71,200 (191,300) (72.88%) Revenues over(under)expenditures (182,500) (182,500) 7,800 Beginning fund balance 240,341 240,341 57,841 Ending fund balance 57,841 57,841 65,641 #120-CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest 0 0 0 0 0 0.00% Miscellaneous 0 0 0 0 0 0.00% Total revenues 0 0 0 0 0 0.00% end Expitures Operations 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0.00% Revenues over(under)expenditures 0 0 0 Beginning fund balance 300,000 300,000 300,000 Ending fund balance 300,000 300,000 300,000 #121 -SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest 21,900 0 21,900 0 (21,900) (100.00%) Miscellaneous 0 0 0 0 0 0.00% Total revenues 21,900 0 21,900 0 (21,900) (100.00%) end Expitures Operations 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0.00% Revenues over(under)expenditures 21,900 21,900 0 Beginning fund balance 5,483,425 5,483,425 5,505,325 Ending fund balance 5,505,325 5,505,325 5,505,325 #122-WINTER WEATHER RESERVE FUND Revenues Investment Interest 600 0 600 3,500 2,900 483.33% Transfers in-#001 0 258,000 258,000 0 (258,000) (100.00%) Subtotal revenues 600 258,000 258,600 3,500 (255,100) (98.65%) Expenditures Street maintenance expenditures 500,000 0 500,000 500,000 0 0.00% Total expenditures 500,000 0 500,000 500,000 0 0.00% Revenues over(under)expenditures (499,400) (241,400) (496,500) Beginning fund balance 242,835 242,835 501,435 Ending fund balance (256,565) 1,435 4,935 32 CITY OF SPOKANE VALLEY,WA 10/10/2017 2018 Budget 2017 2018 Difference Between As As Proposed 2017 and 2018 Adopted Amendment Amended Budget $ DEBT SERVICE FUNDS #204-LTGO BOND DEBT SERVICE FUND Revenues Spokane Public Facilities District 379,750 0 379,750 414,050 34,300 9.03% Transfers in-#001 397,350 33,280 430,630 399,350 (31,280) (7.26%) Transfers in-#301 79,426 24,085 103,511 82,000 (21,511) (20.78%) Transfers in-#302 79,425 24,085 103,510 82,000 (21,510) (20.78%) Total revenues 935,951 81,450 1,017,401 977,400 (40,001) (3.93%) end Expitures Debt Service Payments-CenterPlace 379,750 2,858 382,608 414,050 31,442 8.22% Debt Service Payments-Roads 162,900 92 162,992 164,000 1,008 0.62% 2016 LTGO Bond Principal&Interest 397,350 167 397,517 399,350 1,833 0.46% Total expenditures 940,000 3,117 943,117 977,400 34,283 3.64% Revenues over(under)expenditures (4,049) 74,284 0 Beginning fund balance 4,049 4,049 78,333 Ending fund balance 0 78,333 78,333 33 CITY OF SPOKANE VALLEY,WA 10/10/2017 2018 Budget 2017 2018 Difference Between As As Proposed 2017 and 2018 Adopted Amendment Amended Budget $ CAPITAL PROJECTS FUNDS #301 -REET 1 CAPITAL PROJECTS FUND Revenues REET 1 -Taxes 800,000 200,000 1,000,000 800,000 (200,000) (20.00%) Investment Interest 1,700 0 1,700 7,500 5,800 341.18% Total revenues 801,700 200,000 1,001,700 807,500 (194,200) (19.39%) end Expitures Transfers out-#204 79,426 24,085 103,511 82,000 (21,511) (20.78%) Transfers out-#303 437,002 0 437,002 1,048,852 611,850 140.01% Transfers out-#311 (pavement preservation) 660,479 0 660,479 685,329 24,850 3.76% Transfers out-#314(Barker Grade Separation) 280,079 (230,079) 50,000 0 (50,000) (100.00%) Total expenditures 1,456,986 (205,994) 1,250,992 1,816,181 565,189 45.18% Revenues over(under)expenditures (655,286) (249,292) (1,008,681) Beginning fund balance 1,746,393 1,746,393 1,497,101 Ending fund balance 1,091,107 1,497,101 488,420 #302-REET 2 CAPITAL PROJECTS FUND Revenues REET 2-Taxes 800,000 200,000 1,000,000 800,000 (200,000) (20.00%) Investment Interest 1,700 0 1,700 8,000 6,300 370.59% Total revenues 801,700 200,000 1,001,700 808,000 (193,700) (19.34%) end Expitures Transfers out-#204 79,425 24,085 103,510 82,000 (21,510) (20.78%) Transfers out-#303 1,173,230 0 1,173,230 1,003,544 (169,686) (14.46%) Transfers out-#311 (pavement preservation) 660,479 0 660,479 685,329 24,850 3.76% Total expenditures 1,913,134 24,085 1,937,219 1,770,873 (166,346) (8.59%) Revenues over(under)expenditures (1,111,434) (935,519) (962,873) Beginning fund balance 2,300,560 2,300,560 1,365,041 Ending fund balance 1,189,126 1,365,041 402,168 34 CITY OF SPOKANE VALLEY,WA 10/10/2017 2018 Budget 2017 2018 Difference Between As As Proposed 2017 and 2018 Adopted Amendment Amended Budget $ CAPITAL PROJECTS FUNDS-continued #303-STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 3,756,320 529,980 4,286,300 8,919,182 4,632,882 108.09% Developer 40,097 930,869 970,966 65,212 (905,754) (93.28%) Transfers in-#301 437,002 0 437,002 1,048,852 611,850 140.01% Transfers in-#302 1,173,230 0 1,173,230 1,003,544 (169,686) (14.46%) Transfers in-#312-Euclid Ave-Flora to Barker 1,750,000 23,671 1,773,671 5,000 (1,768,671) (99.72%) Transfers in-#312-Sullivan RdWBridge 10,000 440,000 450,000 0 (450,000) (200.00%) Transfers in-#312-8th&Carnahan Intersection 0 238,320 238,320 0 (238,320) (100.00%) Transfers in-#312-Indiana bus stops&crosswalk 0 0 0 110,000 110,000 0.00% Total revenues 7,166,649 2,162,840 9,329,489 11,151,790 1,822,301 19.53% end Expitures 123 Mission Ave.-Flora to Barker 500,000 0 500,000 3,625,716 3,125,716 625.14% 141 Sullivan&Euclid PCC 2,150,000 0 2,150,000 0 (2,150,000) (100.00%) 142 Broadway @ Argonne/Mullan PCC intersection 0 0 0 2,250,000 2,250,000 0.00% 155 Sullivan Rd W Bridge Replacement 10,000 1,053,370 1,063,370 0 (1,063,370) (100.00%) 166 Pines Rd(SR27)&Grace Ave. Intersect Safety 333,224 0 333,224 402,710 69,486 20.85% 167 Citywide Safety Improvements(bike/ped) 5,000 0 5,000 0 (5,000) (100.00%) 201 ITS Infill Project Phase 1 300,000 0 300,000 378,172 78,172 26.06% 205 Sprague/Barker Intersections Improvement 40,097 0 40,097 35,700 (4,397) (10.97%) 207 Indiana&Evergreen Transit Access Imp 5,000 0 5,000 0 (5,000) (100.00%) 221 McDonald Rd Diet(16th to Mission) 5,000 0 5,000 1,000 (4,000) (80.00%) 222 Citywide Reflective Signal Backplates 36,000 0 36,000 17,000 (19,000) (52.78%) 258 32nd Ave Sidewalk-SR27 to Evergreen 0 0 0 407,870 407,870 0.00% 229 32nd Ave Preservation Project 2,500 0 2,500 0 (2,500) (100.00%) 234 Seth Woodward Elem Sidewalk Improvement 5,000 0 5,000 0 (5,000) (100.00%) 238 Mirabeau Pkway&Pines(SR-27)Traffic Signal 5,000 0 5,000 0 (5,000) (100.00%) 239 Bowdish Sidewalk 8th to 12th 471,342 0 471,342 5,000 (466,342) (98.94%) 247 8th&Carnahan Intersection Improvements 0 238,320 238,320 0 (238,320) (100.00%) 259 N.Sullivan Corridor ITS Project 110,486 0 110,486 808,723 698,237 631.97% 251 Euclid Ave.-Flora to Barker 1,750,000 871,150 2,621,150 5,000 (2,616,150) (99.81%) 250 9th Ave.Sidewalk 240,000 0 240,000 2,000 (238,000) (99.17%) 249 Sullivan/Wellesley Intersection 198,000 0 198,000 268,000 70,000 35.35% 263 Citywide Signal Backplates 0 0 0 24,526 24,526 0.00% Wellesley Sidewalk Project 0 0 0 647,665 647,665 0.00% Barker Road Widening 0 0 0 106,500 106,500 0.00% 8th Ave Sidewalk 0 0 0 458,958 458,958 0.00% Mission Ave Sidewalk 0 0 0 60,250 60,250 0.00% Coleman Sidewalk 0 0 0 25,000 25,000 0.00% Argonne Reconstruction-Indiana to Montgom 0 0 0 512,000 512,000 0.00% Indiana bus stops&crosswalks 0 0 0 110,000 110,000 0.00% Contingency 1,000,000 0 1,000,000 1,000,000 0 0.00% Total expenditures 7,166,649 2,162,840 9,329,489 11,151,790 1,822,301 19.53% Revenues over(under)expenditures 0 0 0 Beginning fund balance 75,566 75,566 75,566 Ending fund balance 75,566 75,566 75,566 Note: Work performed for pavement preservation projects out of the Street Capital Projects Fund is for items such as sidewalk upgrades that were bid with the pavement preservation work. 35 CITY OF SPOKANE VALLEY,WA 10/10/2017 2018 Budget 2017 2018 Difference Between As As Proposed 2017 and 2018 Adopted Amendment Amended Budget $ CAPITAL PROJECTS FUNDS-continued #309-PARK CAPITAL PROJECTS FUND Revenues Grant Proceeds 3,217,267 (1,354,000) 1,863,267 1,693,200 (170,067) (9.13%) Transfers in-#001 160,000 0 160,000 560,000 400,000 250.00% Transfers in-#312 561,915 (263,700) 298,215 324,100 25,885 8.68% Investment Interest 800 0 800 0 (800) (100.00%) Total revenues 3,939,982 (1,617,700) 2,322,282 2,577,300 255,018 10.98% end Expitures 227 Appleway Trail(Pines to Evergreen) 1,925,957 1,600 1,927,557 0 (1,927,557) (100.00%) 237 Appleway Trail(Sullivan to Corbin) 1,853,225 (1,617,000) 236,225 1,853,300 1,617,075 684.55% Appleway Trail(Evergreen to Sullivan) 0 0 0 164,000 164,000 0.00% 242 Browns Park Splash Pad 0 500 500 0 (500) (100.00%) 261 Edgecliff Park Splash Pad 125,000 0 125,000 0 (125,000) (100.00%) CenterPlace outdoor venue-Phase 1 0 0 0 200,000 200,000 0.00% Browns Park lighting and pathway 0 0 0 200,000 200,000 0.00% Park signs(Sullivan,Park Rd,Balfour) 0 0 0 24,000 24,000 0.00% Total expenditures 3,904,182 (1,614,900) 2,289,282 2,441,300 152,018 6.64% Revenues over(under)expenditures 35,800 33,000 136,000 Beginning fund balance 111,714 111,714 144,714 Ending fund balance 147,514 144,714 280,714 #310-CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Investment Interest 1,200 6,300 7,500 5,900 (1,600) (21.33%) Total revenues 1,200 6,300 7,500 5,900 (1,600) (21.33%) Expenditures Transfers out-#001 490,500 8,000 498,500 0 (498,500) (100.00%) Total expenditures 490,500 8,000 498,500 0 (498,500) (100.00%) Revenues over(under)expenditures (489,300) (491,000) 5,900 Beginning fund balance 1,333,159 1,333,159 842,159 Ending fund balance 843,859 842,159 848,059 Note: The fund balance in#310 includes$839,285.10 paid by the Library District for 2.82 acres at the Balfour Park site. If the District does not succeed in getting a voted bond approved by October 2017 then the City may repurchase this land at the original sale price of$839,285.10. #311 -PAVEMENT PRESERVATION Revenues Transfers in-#001 953,200 0 953,200 962,700 9,500 1.00% Transfers in-#101 67,342 0 67,342 67,342 0 0.00% Transfers in-#301 660,479 0 660,479 685,329 24,850 3.76% Transfers in-#302 660,479 0 660,479 685,329 24,850 3.76% Grant Proceeds 340,800 0 340,800 2,572,500 2,231,700 654.84% Total revenues 2,682,300 0 2,682,300 4,973,200 2,290,900 85.41% end Expitures Pavement preservation 3,000,000 0 3,000,000 4,008,600 1,008,600 33.62% Pre-project GeoTech 50,000 0 50,000 50,000 0 0.00% Total expenditures 3,050,000 0 3,050,000 4,058,600 1,008,600 33.07% Revenues over(under)expenditures (367,700) (367,700) 914,600 Beginning fund balance 2,953,564 2,953,564 2,585,864 Ending fund balance 2,585,864 2,585,864 3,500,464 36 CITY OF SPOKANE VALLEY,WA 10/10/2017 2018 Budget 2017 2018 Difference Between As As Proposed 2017 and 2018 Adopted Amendment Amended Budget $ CAPITAL PROJECTS FUNDS-continued #312-CAPITAL RESERVE FUND Revenues Transfers in-#001 0 3,003,929 3,003,929 1,000,000 (2,003,929) (66.71%) Transfers in-#313 0 0 0 74,960 Investment Interest 1,000 0 1,000 16,000 15,000 1500.00% Total revenues 1,000 3,003,929 3,004,929 1,090,960 (1,913,969) (63.69%) Expenditures City Hall sculpture siting 0 38,526 38,526 0 (38,526) (100.00%) Transfers out-#303(Sullivan Rd WBridge) 10,000 440,000 450,000 0 (450,000) (100.00%) Transfers out-#303(Euclid Ave-Flora to Barker) 1,750,000 23,671 1,773,671 5,000 (1,768,671) (99.72%) Transfers out-#303(8th&Carnahan Intersection) 0 238,320 238,320 0 (238,320) (100.00%) Transfers out-#303(Indiana bus stops&crosswal 0 0 0 110,000 110,000 0.00% Transfers out-#309(Appleway Trail-Pines-Evergi 260,005 0 260,005 0 (260,005) (100.00%) Transfers out-#309(Appleway Trail-Sullivan-Cort 301,910 (263,700) 38,210 301,900 263,690 690.11% Transfers out-#309(Appleway Trail-Evergreen-S 0 0 0 22,200 22,200 0.00% Transfers out-#314(Pines Grade Separation) 0 483,000 483,000 0 (483,000) (100.00%) Total expenditures 2,321,915 959,817 3,281,732 439,100 (2,842,632) (86.62%) Revenues over(under)expenditures (2,320,915) (276,803) 651,860 Beginning fund balance 4,310,362 4,310,362 4,033,559 Ending fund balance 1,989,447 4,033,559 4,685,419 #313-CITY HALL CONSTRUCTION FUND Revenues Investment Interest 0 27,000 27,000 0 (27,000) (100.00%) Total revenues 0 27,000 27,000 0 (27,000) (100.00%) end Expitures Capital Outlay-City Hall 5,344,219 755,882 6,100,101 0 (6,100,101) (100.00%) Transfers out-#312 0 0 0 74,960 74,960 0.00% Total expenditures 5,344,219 755,882 6,100,101 74,960 (6,025,141) (98.77%) Revenues over(under)expenditures (5,344,219) (6,073,101) (74,960) Beginning fund balance 6,148,061 6,148,061 74,960 Ending fund balance 803,842 74,960 0 #314-RAILROAD GRADE SEPARATION PROJECTS FUND Revenues Grant Proceeds 489,921 (189,921) 300,000 1,919,921 1,619,921 539.97% Transfers in-#001 (Pines underpass design) 1,200,000 0 1,200,000 0 (1,200,000) (100.00%) Transfers in-#301 (Barker overpass design) 280,079 (230,079) 50,000 0 (50,000) (100.00%) Transfers in-#312(Pines land acquisition) 0 483,000 483,000 0 (483,000) (100.00%) Total revenues 1,970,000 63,000 2,033,000 1,919,921 (113,079) (5.56%) end Expitures 143 Barker BNSF Grade Separation 770,000 (470,000) 300,000 1,919,921 1,619,921 539.97% 223 Pines Rd Underpass 1,200,000 (517,000) 683,000 1,000,000 317,000 46.41% Total expenditures 1,970,000 (987,000) 983,000 2,919,921 1,936,921 197.04% Revenues over(under)expenditures 0 1,050,000 (1,000,000) Beginning fund balance 0 0 1,050,000 Ending fund balance 0 1,050,000 50,000 37 CITY OF SPOKANE VALLEY,WA 10/10/2017 2018 Budget 2017 2018 Difference Between As As Proposed 2017 and 2018 Adopted Amendment Amended Budget $ ENTERPRISE FUNDS #402-STORM WATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees 1,860,000 0 1,860,000 1,870,000 10,000 0.54% Investment Interest 2,500 0 2,500 7,500 5,000 200.00% Total Recurring Revenues 1,862,500 0 1,862,500 1,877,500 15,000 0.81% Expenditures Wages/Benefits/Payroll Taxes 546,421 4,900 551,321 557,157 5,836 1.06% Supplies 15,425 0 15,425 14,800 (625) (4.05%) Services&Charges 1,111,076 0 1,111,076 1,140,982 29,906 2.69% Intergovernmental Payments 50,000 0 50,000 35,000 (15,000) (30.00%) Vehicle rentals-#501 12,750 0 12,750 12,750 0 0.00% Transfers out-#001 13,400 0 13,400 13,400 0 0.00% Total Recurring Expenditures 1,749,072 4,900 1,753,972 1,774,089 20,117 1.15% Recurring Revenues Over(Under) Recurring Expenditures 113,428 (4,900) 108,528 103,411 NONRECURRING ACTIVITY Revenues Grant Proceeds 210,000 0 210,000 65,000 (145,000) (69.05%) Total Nonrecurring Revenues 210,000 0 210,000 65,000 (145,000) (69.05%) Expenditures Capital-various projects 450,000 0 450,000 450,000 0 0.00% Effectiveness study 210,000 0 210,000 15,000 (195,000) (92.86%) Watershed studies 50,000 0 50,000 60,000 10,000 20.00% Total Nonrecurring Expenditures 710,000 0 710,000 525,000 (185,000) (26.06%) Nonrecurring Revenues Over(Under) Nonrecurring Expenditures (500,000) 0 (500,000) (460,000) Excess(Deficit)of Total Revenues Over(Under)Total Expenditures (386,572) (4,900) (391,472) (356,589) Beginning working capital 1,761,416 1,761,416 1,369,944 Ending working capital 1,374,844 1,369,944 1,013,355 Stormwater Fund Summary Total revenues 2,072,500 0 2,072,500 1,942,500 Total expenditures 2,459,072 4,900 2,463,972 2,299,089 Excess(Deficit)of Total Revenues Over(Under) Total Expenditures (386,572) (4,900) (391,472) (356,589) Beginning unrestricted fund balance 1,761,416 1,761,416 1,369,944 Ending unrestricted fund balance 1,374,844 1,369,944 1,013,355 #403-AQUIFER PROTECTION AREA Revenues Spokane County 460,000 0 460,000 460,000 0 0.00% Total revenues 460,000 0 460,000 460,000 0 0.00% Expenditures Capital-various projects 530,000 0 530,000 400,000 (130,000) (24.53%) Total expenditures 530,000 0 530,000 400,000 (130,000) (24.53%) Revenues over(under)expenditures (70,000) (70,000) 60,000 Beginning working capital 950,725 950,725 880,725 Ending working capital 880,725 880,725 940,725 38 CITY OF SPOKANE VALLEY,WA 10/10/2017 2018 Budget 2017 2018 Difference Between As As Proposed 2017 and 2018 Adopted Amendment Amended Budget $ INTERNAL SERVICE FUNDS #501 -ER&R FUND Revenues Vehicle rentals-#001 32,500 0 32,500 30,000 (2,500) (7.69%) Vehicle rentals-#101 23,250 0 23,250 21,250 (2,000) (8.60%) Vehicle rentals-#101 (plow replace.) 77,929 0 77,929 77,929 0 0.00% Vehicle rentals-#402 12,750 0 12,750 12,750 0 0.00% Transfer in-#001 (CenterPlace kitchen reserve) 36,600 0 36,600 36,600 0 0.00% Investment Interest 2,000 0 2,000 4,000 2,000 100.00% Total revenues 185,029 0 185,029 182,529 (2,500) (1.35%) end Expitures Snow Plow Blades 0 28,000 28,000 0 (28,000) (100.00%) Snow Plow Replacement 0 122,400 122,400 0 (122,400) (100.00%) Small tools&minor equipment 0 6,400 6,400 20,000 13,600 212.50% Transfer out-#001 (networking equipment) 0 77,000 77,000 0 (77,000) (100.00%) Total expenditures 0 233,800 233,800 20,000 (213,800) (91.45%) Revenues over(under)expenditures 185,029 (48,771) 162,529 Beginning working capital 1,136,951 1,136,951 1,088,180 Ending working capital 1,321,980 1,088,180 1,250,709 #502-RISK MANAGEMENT FUND Revenues Transfers in-#001 350,000 0 350,000 370,000 20,000 5.71% Total revenues 350,000 0 350,000 370,000 20,000 5.71% Expenditures Auto&Property Insurance 350,000 0 350,000 370,000 20,000 5.71% Total expenditures 350,000 0 350,000 370,000 20,000 5.71% Revenues over(under)expenditures 0 0 0 Beginning fund balance 233,687 233,687 233,687 Ending fund balance 233,687 233,687 233,687 TOTAL OF ALL FUNDS Total of Revenues for all Funds 68,985,004 4,669,019 73,654,023 75,737,925 Total of Expenditures for all Funds 80,739,873 4,780,556 85,520,429 77,365,593 Total grant revenues(included in total revenues) 8,041,108 (899,741) 7,141,367 15,169,803 Total Capital expenditures(included in total expenditures) 23,577,550 412,748 23,990,298 21,544,311 39 CITY OF SPOKANE VALLEY,WA 2018 Budget Revenues by Fund General Fund Property Tax $ 11,771,100 Sales Tax 20,881,900 Sales Tax-Public Safety 967,800 Sales Tax-Criminal Justice 1,738,000 Gambling and Leasehold Excise Tax 381,000 Franchise Fees/Business Registration 1,210,000 State Shared Revenues 2,109,600 Service Revenues 1,684,100 Fines and Forfeitures 1,319,900 Recreation Program Fees 633,300 Miscellaneous, Investment Int.,Transfers 326,325 Total General Fund $ 43,023,025 Other Funds 101 Street Fund $ 4,172,200 103 Paths&Trails Fund 8,700 104 Hotel/Motel Tax Tourism Facilities Fund 378,500 105 Hotel/Motel Tax Fund 581,000 106 Solid Waste Fund 225,000 107 PEG Fund 79,000 120 CenterPlace Operating Reserve Fund 0 121 Service Level Stabilization Reserve Fund 0 122 Winter Weather Reserve Fund 3,500 204 LTGO Bond Debt Service Fund 977,400 301 REET 1 Capital Projects Fund 807,500 302 REET 2 Capital Projects Fund 808,000 303 Street Capital Projects Fund 11,151,790 309 Parks Capital Projects Fund 2,577,300 310 Civic Facilities Capital Projects Fund 5,900 311 Pavement Preservation Fund 4,973,200 312 Capital Reserve Fund 1,090,960 313 City Hall Construction Fund 0 314 Railroad Grade Separation Projects Fund 1,919,921 402 Stormwater Management Fund 1,942,500 403 Aquifer Protection Area Fund 460,000 501 Equipment Rental & Replacement Fund 182,529 502 Risk Management Fund 370,000 Total Other Funds $ 32,714,900 Total All Funds $ 75,737,925 40 CITY OF SPOKANE VALLEY, WA 2018 General Fund Revenues $43,023,025 Recreation Program Fees 1% Miscellaneous Fines& Forfeitures 1% 3% Property Tax 27% Service Revenues 4% State Shared Revenues 5% Franchise Fees/Business Registrations Gambling Tax 1% Public Safety Sales Tax 2% Criminal Justice Sales Tax 4% Sales Tax 49% 41 CITY OF SPOKANE VALLEY, WA 2018 City Wide Revenues $ 75,737,925 Capital Projects Funds Debt Service Fund7— 31% 1% Other Special Revenue Funds 2% \ [ Street FundStormwater Management Fund 5% 2°% APA Fund 1% Internal Service Funds 1% • General Fund 57% 42 CITY OF SPOKANE VALLEY,WA 2018 Budget-General Fund Detail Revenues by Type 2014 2015 2016 2017 2018 Amended Proposed Actual Actual Actual Budget Budget Property Tax Property Tax 11,129,377 11,095,009 11,414,107 11,614,500 11,771,100 Property Tax-Delinquent 0 185,138 0 0 0 11,129,377 11,280,147 11,414,107 11,614,500 11,771,100 Sales Taxes Sales Tax 17,440,083 18,209,568 19,887,049 19,852,100 20,881,900 Sales Tax-Public Safety 812,280 848,665 910,798 919,000 967,800 Sales Tax-Criminal Justice 1,455,313 1,523,588 1,642,804 1,669,000 1,738,000 19,707,676 20,581,821 22,440,652 22,440,100 23,587,700 Gambling and Leasehold Excise Tax Amusement Games 11,063 11,909 13,671 11,000 13,000 Card Games 429,376 336,960 288,199 260,000 288,000 Bingo&Raffles 1,227 950 839 1,000 1,000 Punch Boards&Pull Tabs 64,585 62,966 69,001 63,000 69,000 Leasehold Excise Tax 6,932 5,869 6,567 5,800 6,500 Leasehold Excise Tax(State) 770 770 3,514 700 3,500 513,954 419,424 381,790 341,500 381,000 Licenses&Permits General Business Licenses 106,741 109,076 111,906 100,000 110,000 Comcast PEG Contribution 89,121 0 0 0 0 Franchise Fees 1,053,986 1,111,616 1,145,319 1,100,000 1,100,000 1,249,848 1,220,692 1,257,225 1,200,000 1,210,000 State Shared Revenues Streamline Mitigation of Sales Tax 575,269 572,577 559,044 520,000 520,000 Payment in Lieu of Taxes-DNR 8,528 4,114 0 4,000 4,000 MVET Criminal Justice-Population 23,837 24,869 25,940 29,200 29,400 CJ Contracted Services 152,133 157,282 159,936 150,000 155,000 CJ Special Programs 88,168 91,009 94,462 97,900 100,600 Marijuana Enforcement 0 37,912 54,213 54,600 33,200 DUI-Cities 16,273 13,571 14,472 13,600 14,000 Liquor Board Excise Tax 157,068 303,724 442,294 439,700 466,800 Liquor Board Profits 812,922 806,570 804,057 795,600 786,600 1,834,198 2,011,629 2,154,417 2,104,600 2,109,600 Service Revenues Building Permits 819,234 770,288 1,534,332 770,000 878,000 Developer Contributions 0 0 23,587 0 0 Demolition Permits 4,836 3,840 3,232 4,000 4,000 Building&Planning Fees 381,282 148,962 134,686 125,500 126,400 Entertainment License 15,823 18,374 17,548 17,000 17,000 Grading Permits 4,049 4,748 6,271 3,500 4,000 Home Profession Fee 3,108 2,856 3,780 2,800 3,200 Mechanical Permits 108,759 89,975 102,639 90,000 88,000 Misc. Permits&Fees 8,168 7,229 3,925 6,600 6,600 Planning Fees 145,218 379,143 721,851 380,500 402,500 Plumbing Permits 63,667 41,784 77,523 42,000 53,000 Street Vacation Permits 0 0 0 1,000 1,000 Right of Way Permits 94,512 91,124 97,037 93,000 95,000 Code Enforcement 6,189 12,417 2,185 6,000 5,000 Temporary Use Permit Fees 471 314 471 400 400 1,655,315 1,571,053 2,729,068 1,542,300 1,684,100 43 CITY OF SPOKANE VALLEY,WA 2018 Budget-General Fund Detail Revenues by Type 2014 2015 2016 2017 2018 Amended Proposed Actual Actual Actual Budget Budget Fines and Forfeitures Public Safety False Alarm Services 0 201,638 150,058 200,000 151,000 Public Safety Grants 59,265 49,418 25,628 50,000 50,000 Fines&Forfeits-Traffic 761,179 601,189 477,743 523,600 483,600 Other Criminal-Non Traffic Fines 639,820 508,665 606,463 587,400 635,300 1,460,263 1,360,910 1,259,892 1,361,000 1,319,900 Recreation Program Charges Activity Fees(To use a recreational facility) 426,920 461,772 433,842 454,600 438,100 Program Fees(To participate in a program) 172,483 192,484 204,527 186,300 195,200 599,403 654,256 638,369 640,900 633,300 Miscellaneous Investment Interest 41,910 73,378 136,810 73,000 136,000 Sales Tax Interest 3,978 8,682 13,477 5,000 5,000 SCRAPS pass-through/nonrecurring 57,259 1,100 1,209 1,300 1,300 Interest on Gambling Tax 256 66 174 500 500 Dept.of Ecology Grant 6,290 0 0 0 0 Office of Public Def-Public Def Improvement 0 20,000 18,400 0 0 Police Precinct Rent 48,558 51,653 38,842 37,000 38,000 Police Precinct Maintenance 0 0 19,059 14,700 19,000 Judgments and Settlements 0 0 25,000 0 0 Copy Charges 385 708 262 500 500 Insurance Recoveries 0 0 44,474 0 0 AWC Health&Wellness 0 400 492 500 500 Miscellaneous Revenue&Grants 4,958 5,326 87,065 151,200 2,000 163,594 161,315 385,264 283,700 202,800 Transfers Transfers in-#101 (street admin) 39,700 39,700 39,700 39,700 39,700 Transfers in-#105(h/m tax-CP advertising) 30,000 30,000 30,000 30,000 30,000 Transfers in-#106(solid waste repayment) 0 40,425 40,425 40,425 40,425 Transfers in-#310 0 0 198,734 498,500 0 Transfers in-#402(storm admin) 13,400 13,400 13,400 13,400 13,400 Transfers in-#501 0 0 0 77,000 0 83,100 123,525 322,259 699,025 123,525 Total General Fund Revenue 38,396,727 39,384,771 42,983,043 42,227,625 43,023,025 44 CITY OF SPOKANE VALLEY,WA 2018 Budget-Other Funds Detail Revenues by Type 2014 2015 2016 2017 2018 Amended Proposed Actual Actual Actual Budget Budget 101-Street Fund Utilities tax 2,461,060 2,257,184 2,069,309 2,000,000 1,900,000 Motor Vehicle Fuel(Gas)Tax 1,878,476 1,935,629 2,005,909 2,040,300 2,052,400 Multimodal Transportation Revenue 0 0 95,509 98,868 133,800 Right-of-Way Maintenance Fee 0 0 56,035 50,000 70,000 Investment Interest 2,037 3,212 5,886 4,000 6,000 Other Miscellaneous Revenues&Grants 24,587 25,167 71,679 10,000 10,000 4,366,160 4,221,192 4,304,327 4,203,168 4,172,200 103-Paths&Trails Fund Motor Vehicle Fuel(Gas)Tax 7,923 8,164 8,460 8,600 8,700 Investment interest 34 62 170 0 0 7,957 8,226 8,630 8,600 8,700 104-Hotel/Motel Tax-Tourism Facilities Fund Hotel/Motel Tax 0 182,236 387,333 377,000 377,000 Transfers in-#105 0 0 0 250,000 0 Investment interest 0 111 1,552 0 1,500 O 182,347 388,885 627,000 378,500 105-Hotel/Motel Tax Fund Hotel/Motel Tax 549,267 581,237 596,373 580,000 580,000 Investment Interest 299 484 1,274 500 1,000 549,566 581,721 597,647 580,500 581,000 106-Solid Waste Sunshine administrative fee 0 125,000 125,000 125,000 225,000 Grant Proceeds 0 0 17,677 26,800 0 Investment Interest 0 0 184 0 0 Transfers in-#001 (marketing/education) 60,000 0 0 0 0 60,000 125,000 142,861 151,800 225,000 107-PEG Fund Comcast PEG contribution 0 81,806 79,427 80,000 79,000 Investment Interest 0 0 784 0 0 Transfers in-#001 0 267,333 0 0 0 O 349,139 80,211 80,000 79,000 120-CenterPlace Operating Reserve Fund Investment Interest 0 0 0 0 0 O 0 0 0 0 121-Service Level Stabilization Reserve Fund Investment Interest 4,697 8,590 21,636 21,900 0 4,697 8,590 21,636 21,900 0 122-Winter Weather Reserve Fund FEMA Grant Proceeds 0 0 38,804 0 0 Investment Interest 456 833 1,961 600 3,500 Transfer in-#001 0 0 15,043 258,000 0 456 833 55,808 258,600 3,500 123-Civic Facilities Replacement Fund Investment Interest 1,083 1,323 696 0 0 1,083 1,323 696 0 0 204-Debt Service-LTGO 03 Fund 2014 LTGO Bond proceeds 7,660,694 0 0 0 0 Facilities District Revenue 423,844 373,800 380,300 379,750 414,050 Transfers in-#001 0 0 198,734 430,630 399,350 Transfers in-#301 89,559 82,150 83,400 103,511 82,000 Transfers in-#302 89,559 82,150 83,400 103,510 82,000 8,263,656 538,100 745,834 1,017,401 977,400 45 CITY OF SPOKANE VALLEY,WA 2018 Budget-Other Funds Detail Revenues by Type 2014 2015 2016 2017 2018 Amended Proposed Actual Actual Actual Budget Budget 301-REET 1 Capital Projects Fund REET 1 -1st Quarter Percent 790,781 1,065,789 1,176,911 1,000,000 800,000 Investment Interest 793 1,653 7,609 1,700 7,500 791,574 1,067,442 1,184,520 1,001,700 807,500 302-REET 2 Capital Projects Fund REET 2-2nd Quarter Percent 776,648 1,065,789 1,176,911 1,000,000 800,000 Investment Interest 909 1,662 8,189 1,700 8,000 777,557 1,067,451 1,185,100 1,001,700 808,000 303-Street Capital Projects Fund Grant Proceeds 1,825,974 8,223,959 4,951,033 4,286,300 8,919,182 Developer Contributions 541 363,894 151,600 970,966 65,212 Transfers in-#101 5,038 123,955 0 0 0 Transfers in-#301 Capital Projects 58,607 567,113 579,636 437,002 1,048,852 Transfers in-#302 Special Capital Projects 501,736 331,099 164,151 1,173,230 1,003,544 Transfers in-#312 Appleway Landscaping 253,645 0 0 0 0 Transfers in-#312 Sullivan Rd W Bridge 443,688 42,730 2,022,865 450,000 0 Transfers in-#312 Euclid Ave-Flora to Barker 0 0 26,326 1,773,671 5,000 Transfers in-#312 8th&Carnahan Intersection 0 0 11,687 238,320 0 Transfers in-#312 Indiana bus stops&crosswalk: 0 0 0 0 110,000 Miscellaneous 21 87 29 0 0 3,089,249 9,652,837 7,907,327 9,329,489 11,151,790 309-Parks Capital Projects Fund Grant Proceeds 0 1,560 209,784 1,863,267 1,693,200 Contributions and Donations 7,850 0 0 0 0 Investment Interest 444 813 723 800 0 Transfers in-#001 242,298 115,575 230,300 160,000 560,000 Transfers in-#103 50,000 0 9,300 0 0 Transfers in-#105 0 68,000 58,388 0 0 Transfers in-#312 911,433 524,812 37,132 298,215 324,100 1,212,025 710,760 545,627 2,322,282 2,577,300 310-Civic Facilities Capital Projects Fund Sale of land 839,285 0 0 0 0 Investment Interest 1,193 2,113 5,145 7,500 5,900 Transfers in-#001 Future C.H.bond pmt>$424.6k lease pmt 0 67,600 67,600 0 0 Future C.H.o&m costs 0 271,700 276,600 0 0 Transfers in-#312 0 58,324 0 0 0 840,478 399,737 349,345 7,500 5,900 311-Pavement Preservation Fund Transfers-in-#001 (100%>$26mm) 0 0 Grants 2,042,715 835,224 1,654,698 340,800 2,572,500 Investment Interest 1,853 3,389 7,519 0 0 Transfers in-#001 888,823 920,000 943,800 953,200 962,700 Transfers in-#101 282,000 206,618 67,342 67,342 67,342 Transfers in-#123 616,284 616,284 559,804 0 0 Transfers in-#301 184,472 251,049 365,286 660,479 685,329 Transfers in-#302 184,472 251,049 365,286 660,479 685,329 4,200,619 3,083,613 3,963,735 2,682,300 4,973,200 312-Capital Reserve Fund Developer Contributions 4,675 0 0 0 0 Investment Interest 0 0 16,028 1,000 16,000 Transfers in-#001 2,443,507 1,783,512 1,828,723 3,003,929 1,000,000 Transfers in-#313 0 0 0 0 74,960 2,448,182 1,783,512 1,844,751 3,004,929 1,090,960 313-City Hall Construction Fund Investment Interest 0 0 26,536 27,000 0 Transfers in-#312 0 5,162,764 0 0 0 0 5,162,764 26,536 27,000 0 46 CITY OF SPOKANE VALLEY,WA 2018 Budget-Other Funds Detail Revenues by Type 2014 2015 2016 2017 2018 Amended Proposed Actual Actual Actual Budget Budget 314-Railroad Grade Separation Projects Fund Grant Proceeds 0 0 0 300,000 1,919,921 Transfers in-#001 0 0 3,893 1,200,000 0 Transfers in-#301 0 0 12,975 50,000 0 Transfers in-#312 0 0 0 483,000 0 0 0 16,868 2,033,000 1,919,921 402-Stormwater Management Fund Stormwater Management Fee 1,865,413 1,861,368 1,898,210 1,860,000 1,870,000 Grant Proceeds 76,097 423,332 61,403 210,000 65,000 Developer Contributions 51,492 0 0 0 0 Miscellaneous Revenue 1,500 0 0 0 0 Investment Interest 1,342 2,455 7,690 2,500 7,500 Transfers in-#403 0 120,000 0 0 0 1,995,844 2,407,155 1,967,303 2,072,500 1,942,500 403-Aquifer Protection Area Fund Spokane County 461,828 533,593 388,590 460,000 460,000 Grant Proceeds 699,913 1,036,603 0 0 0 Investment Interest 0 0 2,590 0 0 Transfers in-#402(DOE for Decant Proj) 50,125 0 0 0 0 1,211,866 1,570,196 391,180 460,000 460,000 501-Equipment Rental&Replacement Fund Investment Interest 792 1,449 4,395 2,000 4,000 Interfund Equip&Vehicle Lease 102,744 35,544 106,000 146,429 141,929 Transfers in-#001 (CenterPlace kitchen reserve) 0 0 0 36,600 36,600 Transfers in-#101 25,849 0 0 0 0 Transfers in-#402 25,843 0 0 0 0 155,228 36,993 110,395 185,029 182,529 502-Risk Management Fund Transfers in-#001 325,000 325,000 325,000 350,000 370,000 Investment Interest 5 8 423 0 0 325,005 325,008 325,423 350,000 370,000 Total of"Other Fund"Revenues 30,300,120 33,283,939 26,164,645 31,426,398 32,714,900 General Fund Revenues 38,396,727 39,384,771 42,983,043 42,227,625 43,023,025 Total Revenues 68,696,847 72,668,711 69,147,687 73,654,023 75,737,925 47 CITY OF SPOKANE VALLEY,WA 2018 Budget Expenditures by Fund and Department General Fund Council $ 548,494 City Manager 956,245 City Attorney 599,561 Public Safety 25,564,251 Operations&Administrative Deputy City Manager 462,363 Finance 1,339,064 Human Resources 275,387 City Hall Operations and Maintenance 306,043 Community&Public Works Engineering 1,572,947 Economic Development 1,020,642 Building and Planning 2,265,677 Parks&Recreation Administration 301,083 Maintenance 893,700 Recreation 260,574 Aquatics 492,900 Senior Center 98,229 CenterPlace 963,468 General Government 4,705,260 Total General Fund $ 42,625,888 Other Funds 101 Street Fund $ 4,602,291 103 Paths&Trails Fund 0 104 Hotel/Motel Tax-Tourism Facilities Fund 0 105 Hotel/Motel Tax Fund 602,000 106 Solid Waste 225,000 107 PEG Fund 71,200 120 CenterPlace Operating Reserve Fund 0 121 Service Level Stabilization Fund 0 122 Winter Weather Reserve Fund 500,000 204 LTGO Bond Debt Service Fund 977,400 301 REET 1 Capital Projects Fund 1,816,181 302 REET 2 Capital Projects Fund 1,770,873 303 Street Capital Projects Fund 11,151,790 309 Parks Capital Projects Fund 2,441,300 310 Civic Facilities Capital Projects Fund 0 311 Pavement Preservation 4,058,600 312 Capital Reserve Fund 439,100 313 City Hall Construction Fund 74,960 314 Railroad Grade Separation Projects 2,919,921 402 Stormwater Management Fund 2,299,089 403 Aquifer Protection Area 400,000 501 Equipment Rental&Replacement(ER&R) 20,000 502 Risk Management Fund 370,000 Total Other Funds $ 34,739,705 Total All Funds $ 77,365,593 48 CITY OF SPOKANE VALLEY, WA 2018 General Fund Expenditures $42,625,888 Public Safety 60% Community&Public Works 11% City Hall Operations----- Operation perations Operation &Administrative1111 _ 5% Parks& Recreation Council& Executive) 7% 5% General Government 11% 49 CITY OF SPOKANE VALLEY, WA 2018 City Wide Expenditures $ 77,365,593 Capital Projects Funds 32% General Government 6% Risk Management Tourism Promotion 0% Debt Service Street Fund 1% 6% _Stormwater&APA Funds 4% Other Activities 1% Parks& Recreation 4% Community& Public Works 6% Council/Executive/Ops& Admin 6% Public Safety 33% 50 CITY OF SPOKANE VALLEY,WA 2018 Budget General Fund Expenditures by Department and Type Wages, Benefits Services& Capital &Payroll Taxes Supplies Charges Intergovernmental Interfund Expenditures Total City Council $ 233,194 $ 4,950 $ 310,350 $ 0 $ 0 $ 0 $ 548,494 City Manager 877,105 4,300 74,840 0 0 0 956,245 City Attorney 506,481 6,760 86,320 0 0 0 599,561 Public Safety 3,000 25,500 296,715 25,139,036 0 100,000 25,564,251 Operations&Administrative Deputy City Manager 358,493 2,000 90,170 0 0 11,700 462,363 Finance 1,308,614 6,450 24,000 0 0 0 1,339,064 Human Resources 254,577 580 20,230 0 0 0 275,387 City Hall Operation and Maintenance 100,943 30,000 175,100 0 0 0 306,043 Community&Public Works Engineering 1,424,787 27,750 120,410 0 0 0 1,572,947 Economic Development 679,852 3,040 337,750 0 0 0 1,020,642 Building and Planning 1,876,477 44,200 325,000 20,000 0 0 2,265,677 Parks&Recreation Administration 254,133 7,600 39,350 0 0 0 301,083 Maintenance 0 7,500 886,200 0 0 0 893,700 Recreation 189,274 7,750 63,550 0 0 0 260,574 Aquatics 0 3,300 489,600 0 0 0 492,900 Senior Center 91,729 1,600 4,900 0 0 0 98,229 CenterPlace 503,499 73,524 386,445 0 0 0 963,468 General Government 0 104,450 754,660 332,500 3,328,650 185,000 4,705,260 Total $ 8,662,158 $ 361,254 $ 4,485,590 $ 25,491,536 $ 3,328,650 $ 296,700 $ 42,625,888 51 CITY OF SPOKANE VALLEY, WA 2018 Budget General Fund Department Changes from 2017 to 2018 Difference Between 2017 2018 2017 and 2018 Amended Increase (Decrease) Budget Budget $ City Council Wages, Payroll Taxes & Benefits 230,922 233,194 2,272 0.98% Supplies 4,550 4,950 400 8.79% Services & Charges 307,400 310,350 2,950 0.96% Total 542,872 548,494 5,622 1.04% City Manager Wages, Payroll Taxes & Benefits 655,325 877,105 221,780 33.84% Supplies 3,300 4,300 1,000 30.30% Services & Charges 65,810 74,840 9,030 13.72% Total 724,435 956,245 231,810 32.00% City Attorney Wages, Payroll Taxes & Benefits 434,041 506,481 72,440 16.69% Supplies 2,105 1,951 (154) (7.32%) Services & Charges 79,848 86,320 6,472 8.11% Total 515,994 594,752 78,758 15.26% Public Safety Non-Departmental (Fines & Forfeits) 602,250 579,750 (22,500) (3.74%) Wages/Payroll Taxes/Benefits 3,000 3,000 0 0.00% Supplies 26,500 25,500 (1,000) (3.77%) Other Services and Charges 340,315 296,715 (43,600) (12.81%) Intergovernmental Services 23,978,307 24,559,286 580,979 2.42% Total 24,950,372 25,464,251 513,879 2.06% Deputy City Manager Wages, Payroll Taxes & Benefits 672,977 358,493 (314,484) (46.73%) Supplies 2,000 2,000 0 0.00% Services & Charges 77,300 90,170 12,870 16.65% Total 752,277 450,663 (301,614) (40.09%) Finance/IT Wages, Payroll Taxes & Benefits 1,252,460 1,308,614 56,154 4.48% Supplies 6,000 6,450 450 7.50% Services & Charges 24,000 24,000 0 0.00% Total 1,282,460 1,339,064 56,604 4.41% Human Resources Wages, Payroll Taxes & Benefits 237,356 254,577 17,221 7.26% Supplies 730 580 (150) (20.55%) Services & Charges 24,331 20,230 (4,101) (16.86%) Total 262,417 275,387 12,970 4.94% Public Works Wages, Payroll Taxes & Benefits 845,082 0 (845,082) (100.00%) Supplies 14,750 0 (14,750) (100.00%) Services & Charges 61,800 0 (61,800) (100.00%) Total 921,632 0 (921,632) (100.00%) (Continued to next page) 52 CITY OF SPOKANE VALLEY, WA 2018 Budget General Fund Department Changes from 2017 to 2018 Difference Between 2017 2018 2017 and 2018 Amended Increase (Decrease) Budget Budget $ (Continued from previous page) City Hall Operations & Maintenance Wages, Payroll Taxes & Benefits 98,818 100,943 2,125 2.15% Supplies 30,000 30,000 0 0.00% Services & Charges 175,100 175,100 0 0.00% Total 303,918 306,043 2,125 0.70% Community & Public Works - Engineering Wages, Payroll Taxes & Benefits 0 1,424,787 1,424,787 0.00% Supplies 0 27,750 27,750 0.00% Services & Charges 0 120,410 120,410 0.00% Total 0 1,572,947 1,572,947 0.00% Community & Public Works - Economic Dev Wages, Payroll Taxes & Benefits 0 679,852 679,852 0.00% Supplies 0 3,040 3,040 0.00% Services & Charges 0 287,750 287,750 0.00% Total 0 970,642 970,642 0.00% Community & Public Works - Building & Planning Wages, Payroll Taxes & Benefits 0 1,876,477 1,876,477 0.00% Supplies 0 44,200 44,200 0.00% Services & Charges 0 325,000 325,000 0.00% Intergovernmental Services 0 20,000 20,000 0.00% Total 0 2,265,677 2,265,677 0.00% Community Dev.-Admin Wages, Payroll Taxes & Benefits 206,762 0 (206,762) (100.00%) Supplies 3,100 0 (3,100) (100.00%) Services & Charges 18,600 0 (18,600) (100.00%) Total 228,462 0 (228,462) (100.00%) Community Dev.-Economic Development Wages, Payroll Taxes & Benefits 420,432 0 (420,432) (100.00%) Supplies 1,100 0 (1,100) (100.00%) Services & Charges 271,300 0 (271,300) (100.00%) Total 692,832 0 (692,832) (100.00%) Community Dev.-Dev. Sery Wages, Payroll Taxes & Benefits 1,133,484 0 (1,133,484) (100.00%) Supplies 16,550 0 (16,550) (100.00%) Services & Charges 263,350 0 (263,350) (100.00%) Intergovernmental Services 20,000 0 (20,000) (100.00%) Total 1,433,384 0 (1,433,384) (100.00%) (Continued to next page) 53 CITY OF SPOKANE VALLEY, WA 2018 Budget General Fund Department Changes from 2017 to 2018 Difference Between 2017 2018 2017 and 2018 Amended Increase (Decrease) Budget Budget $ (Continued from previous page) Community Dev.-Buildinq Wages, Payroll Taxes & Benefits 1,370,734 0 (1,370,734) (100.00%) Supplies 32,700 0 (32,700) (100.00%) Services & Charges 78,300 0 (78,300) (100.00%) Total 1,481,734 0 (1,481,734) (100.00%) Parks & Rec-Admin Wages, Payroll Taxes & Benefits 243,514 254,133 10,619 4.36% Supplies 7,400 7,600 200 2.70% Services & Charges 45,850 39,350 (6,500) (14.18%) Total 296,764 301,083 4,319 1.46% Parks & Rec- Maintenance Wages, Payroll Taxes & Benefits 0 0 0 0.00% Supplies 5,500 7,500 2,000 36.36% Services & Charges 855,850 886,200 30,350 3.55% Total 861,350 893,700 32,350 3.76% Parks & Rec- Recreation Wages, Payroll Taxes & Benefits 178,945 189,274 10,329 5.77% Supplies 8,200 7,750 (450) (5.49%) Services & Charges 59,150 63,550 4,400 7.44% Total 246,295 260,574 14,279 5.80% Parks & Rec-Aquatics Wages, Payroll Taxes & Benefits 0 0 0 0.00% Supplies 3,200 3,300 100 3.13% Services & Charges 494,150 489,600 (4,550) (0.92%) Total 497,350 492,900 (4,450) (0.89%) Parks & Rec- Senior Center Wages, Payroll Taxes & Benefits 89,416 91,729 2,313 2.59% Supplies 1,600 1,600 0 0.00% Services & Charges 4,900 4,900 0 0.00% Total 95,916 98,229 2,313 2.41% Parks & Rec- CenterPlace Wages, Payroll Taxes & Benefits 502,139 503,499 1,360 0.27% Supplies 73,524 73,524 0 0.00% Services & Charges 326,295 333,445 7,150 2.19% Total 901,958 910,468 8,510 0.94% (Continued to next page) 54 CITY OF SPOKANE VALLEY, WA 2018 Budget General Fund Department Changes from 2017 to 2018 Difference Between 2017 2018 2017 and 2018 Amended Increase (Decrease) Budget Budget $ (Continued from previous page) General Government Wages, Payroll Taxes & Benefits 0 0 0 0.00% Supplies 145,450 104,450 (41,000) (28.19%) Services & Charges 756,900 754,660 (2,240) (0.30%) Intergovernmental Services 328,500 332,500 4,000 1.22% Capital outlays 10,000 70,000 60,000 600.00% Total 1,240,850 1,261,610 20,760 1.67% Transfers out-#204 430,630 399,350 (31,280) (7.26%) Transfers out -#309 160,000 160,000 0 0.00% Transfers out-#311 Pavement Preservation 953,200 962,700 9,500 1.00% Transfers out -#501 36,600 36,600 0 0.00% Transfers out-#502 350,000 370,000 20,000 5.71% Total recurring expenditures 40,163,702 40,891,379 727,677 1.81% Summary by Category Wages, Payroll Taxes & Benefits 8,575,407 8,662,158 86,751 1.01% Supplies 388,259 356,445 (31,814) (8.19%) Services & Charges 4,330,549 4,382,590 52,041 1.20% Transfers out-#204 430,630 399,350 (31,280) (7.26%) Transfers out -#309 160,000 160,000 0 0.00% Transfers out-#311 953,200 962,700 9,500 1.00% Transfers out -#501 36,600 36,600 0 0.00% Transfers out-#502 350,000 370,000 20,000 5.71% Non-Departmental (fines &forfeits) 602,250 579,750 (22,500) (3.74%) Intergovernmental Svc (public safety) 23,978,307 24,559,286 580,979 2.42% Intergovernmental Svc 348,500 352,500 4,000 1.15% Capital outlay 10,000 70,000 60,000 600.00% 40,163,702 40,891,379 727,677 1.81% 55 Fund:001 General Fund Spokane Valley Dept: 011 Legislative Branch 2018 Budget This department accounts for the cost of providing effective elected representation of the citizenry in the governing body. The Council makes policy decisions for the City and is accountable to Spokane Valley citizens by making decisions regarding how resources are allocated,the appropriate levels of service,and establishing goals and policies for the organization. Accomplishments for 2017 • Continued to work with legislators towards obtaining financial assistance for the Barker and Pines Grade Separation Projects. In the 2017 WA State Legislative Session,our local legislative delegation was successful in obtaining $1.5 million towards the Barker Project and the inclusion of$540,000 in the State Capital Budget for Appleway Trail amenities. • Approved a 10-year solid waste collection contract valued at approximately$120 million(ignoring inflation)that will save the community an estimated$14.8 million. • Approved an Interlocal Agreement with Spokane County for the continuation of the provision of law enforcement services through the Spokane County Sheriffs Department that will run through 2022. This updated agreement incorporated eleven goals the Council approved in July 2016. • Approved a City reorganization that resulted in the combination of the Public Works and Community Development Departments that resulted in the reduction of.65 FTEs. Goals for 2018 • Continue to work with state and federal legislators towards obtaining financial assistance for the Barker and Pines Grade Separation Projects. • Continue to pursue a plan to sustain the City's Pavement Preservation Program,to include sustained financing in Street Fund#101 and Pavement Preservation Fund#311. • Pursue a strategic plan for financing and completing all grade separation project. • Pursue state and federal financial assistance to address transportation concerns along the entire Barker Corridor. • Pursue financing for Browns Park, Balfour Park,and Appleway Trail amenities,and continue the acquisition of park land. • Continue and expand where possible economic development efforts. Complete the development of implementation strategies for the retail and tourism studies that were completed in 2016. • Foster relationships with federal,state and local legislators including the Spokane County Board of Commissioners. Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Personnel-FTE Equivalents Mayor 1.0 1.0 1.0 1.0 1.0 Council 6.0 6.0 6.0 6.0 6.0 Total FTEs 7.0 7.0 7.0 7.0 7.0 Budget Detail Wages,Payroll Taxes&Benefits $ 191,856 $ 206,705 $ 204,931 $ 230,922 $ 233,194 Supplies 2,379 2,908 4,535 4,550 4,950 Services&Charges 211,573 157,665 166,826 307,400 310,350 Total Legislative Branch $ 405,808 $ 367,278 $ 376,292 $ 542,872 $ 548,494 56 Fund:001 General Fund Spokane Valley Dept:013 Executive Branch 2018 Budget 013-City Manager Division This department is accountable to the City Council for the operational results of the organization,effective support of elected officials in achieving their goals,fulfillment of the statutory requirements of the City Manager,implementation of City Council policies,and provision of a communication linkage between citizens,the City Council,City departments, and other government agencies. Accomplishments for 2017 • Worked to support the City Council's 2017 Goals as referenced in the Legislative Branch Budget. • Prepared a 2018 Budget that maintained existing levels of service and provided modest program enhancements with an increase to General Fund recurring expenditures of just 1.81%. • Worked with all City departments to update the 2018 Business Plan that is a guide to the development of the 2018 Budget which is accomplished by linking together community priorities,financial projections and City Council goals. • Worked with State Lobbyists on behalf of City interests. • Prepared a 2018 Council Legislative Agenda that was discussed by Council on three separate occasions. This was followed by a separate meeting with our local legislative delegation where the Councilmembers and Legislators discussed areas of common interest,including our legislative agenda. • Working with the Finance Department,provided updated financial information to Moody's Investors service which lead to an upgrade to the City's bond rating from"Aa3"to"Aa2". • Led a Library Ad Hoc Committee composed of both Staff and Elected representatives of both the City and Spokane County Library District(SCLD)whose mission was to work towards a plan that advanced the design and eventual construction of a library structure at the corner of Sprague and Herald. In 2017 this led to a five-year extension of an Interlocal Agreement(now running through October 2022)between the City and the SCLD that gives them time to develop a plan on how to proceed with a process that leads to a library design and eventual passage of a voted bond issue. • Worked with the City Attorney's Office and other staff through a competitive bid process for a solid waste collection contract.This ultimately lead to Council's award of a ten-year collection contract valued at approximately$120 million (ignoring inflation)and a savings to the community of$14.8 million. • Following Council's July 2016 adoption of eleven specific law enforcement service goals,worked with a team of City employees and representatives of the Spokane County Sheriffs Department to successfully negotiate a contract extension that runs through December 2022. • Worked with the Deputy City Manager on a reorganization that combined the Public Works and Community and Economic Development Departments. • Provided leadership support for the strengthening and promotion of Spokane Valley's core values and fiscal policies. Goals for 2018 • Work to support City Council's 2018 Goals as referenced under the Legislative Budget. • Present Council with a balanced 2019 Budget. • Work with Federal and State Lobbyists on behalf of the interests of our City. • Prepare the Legislative Agenda for Council consideration. • Continue efforts to support economic development. Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Personnel-FTE Equivalents City Manager 1.0 1.0 1.0 1.0 1.0 City Clerk 1.0 1.0 1.0 1.0 1.0 Deputy City Clerk 1.0 1.0 1.0 1.0 1.0 Administrative Analyst 0.0 0.0 0.0 0.0 1.0 Senior Administrative Analyst 0.0 0.0 0.0 0.0 1.0 Administrative Assistant(CC) 1.0 1.0 1.0 1.0 1.0 Executive Assistant(CM) 1.0 1.0 1.0 1.0 1.0 Total FTEs 5.0 5.0 5.0 5.0 7.0 Budget Detail Wages,Payroll Taxes&Benefits $ 596,336 $ 604,629 $ 785,184 $ 655,325 $ 877,105 Supplies 629 2,169 1,014 3,300 4,300 Services&Charges 38,639 58,211 30,804 65,810 74,840 Nonrecurring expenses 0 3,161 453,116 0 0 Total City Manager Division $ 635,604 $ 668,170 $ 1,270,118 $ 724,435 $ 956,245 57 Fund:001 General Fund Spokane Valley Dept:013 2018 Budget Executive Branch 015-City Attorney Division Accomplishments for 2017 • Assisted in conducting RFP for solid waste collection services and negotiating,drafting,and executing solid waste collection contract with Waste Management. • Drafted new sidewalk snow removal provisions;primary staff liaison to sidewalk snow ad hoc committee. • Advised on various issues arising in the proposed Painted Hill development. • Participated on the City negotiation team for amendments to the law enforcement interlocal agreement. • Advised on issues relating to the 2017 legislative agenda. • Advised on many issues relating to completion of the Sullivan Bridge. • Members of the new City Hall construction management team. • Drafted a model franchise and development regulations relating to small cell technology. • Reviewed and advised on numerous public record requests and related issues. • Provided training for Council and staff on a range of issues. • 16th/17th Avenue property clean-ups;implemented new procedure to secure and abate unsafe dwellings. Goals for 2018 • Have a fully operational office that proactively assists in program development,advises all departments on legal issues in a timely manner and manages all potential and existing litigation. • Work with Community and Public Works and Finance in identifying and implementing economic development options. • Assist other departments in analyzing and mapping existing processes to determine compliance with laws and whether higher levels of customer service can be achieved. • Assist Council and staff in accomplishing items on the 2017 Legislative Agenda. Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Personnel-FTE Equivalents City Attorney 1.0 1.0 1.0 1.0 1.0 Deputy City Attorney 1.0 1.0 1.0 1.0 1.0 Attorney 0.0 0.0 0.0 0.0 0.5 Administrative Assistant-Legal 1.0 1.0 1.0 1.0 1.0 Total FTEs 3.0 3.0 3.0 3.0 3.5 Interns 2.0 2.0 2.0 2.0 2.0 Budget Detail Wages,Payroll Taxes&Benefits $ 357,098 $ 374,113 $ 407,008 $ 434,041 $ 506,481 Supplies 2,158 700 623 2,105 1,951 Services&Charges 87,532 83,954 80,362 79,848 86,320 Nonrecurring expenses 0 0 0 0 4,809 Total City Attorney Division $ 446,788 $ 458,767 $ 487,993 $ 515,994 $ 599,561 58 Fund:001 General Fund Spokane Valley Dept:016 Public Safety 2018 Budget The Public Safety department budget provides funds for the protection of persons and property in the city. The City contracts with Spokane County for law enforcement,district court,prosecutor services, public defender services,probation services,jail and animal control services. See following page for detail information on each budgeted section. Recurring Expenditures: Judicial System-The Spokane County District Court is contracted $ 2,162,676 to provide municipal court services. The contract provides for the services of judge and court commissioner with related support staff. Budgeted amount also includes jury management fees. Law Enforcement- The Spokane County Sheriffs Office is 20,813,348 responsible for maintaining law and order and providing police services to the community under the direction of the Police Chief. The office provides for the preservation of life,protection of property,and reduction of crime. Jail System-Spokane County provides jail and probation 1,588,841 services for persons sentenced by any City of Spokane Valley Municipal Court Judge for violating laws of the city or state. Animal Control-Spokane County will provide animal control 299,636 services to include licensing,care and treatment of lost or stray animals,and response to potentially dangerous animal confrontations. Non-Departmental Fines and forfeitures to the State of Washington 579,750 Grant expenditures 20,000 Total Recurring Expenditures 25,464,251 Nonrecurring Expenditures: Capital outlay-Full facility generator 100,000 Total Recurring and Nonrecurring Expenditures $25,564,251 59 City of Spokane Valley 2018 Budget 016-Public Safety 2014 2015 2016 2017 2018 Actual Actual Budget Budget Budget Recurring: Judicial System: District Court Contract $ 820,628 $ 656,129 $ 658,049 $ 769,083 $ 679,191 Public Defender Contract 649,831 710,289 649,831 721,630 785,359 Prosecutor Contract 410,196 479,782 534,942 542,747 558,234 Pretrial Services Contract 117,048 131,041 133,275 135,432 139,892 Subtotal Judicial System 1,997,703 1,977,241 1,976,097 2,168,892 2,162,676 Law Enforcement System: Sheriff Contract 17,731,187 18,205,133 18,361,356 20,036,884 20,408,504 Emergency Management Contract 82,237 88,070 87,705 89,371 99,629 Wages, Payroll Taxes&Benefits 6,506 2,617 2,375 3,000 3,000 Operating Supplies 3,388 2,144 3,092 4,000 3,500 Repair&Maintenance.Supplies 3,343 2,007 994 2,500 2,000 Professional Services 0 1,334 0 0 0 Postage 0 0 3,316 0 0 Electricity/Gas 20,887 18,953 16,976 22,000 20,000 Water 1,497 1,275 1,366 1,600 1,500 Sewer 850 995 2,307 2,500 2,500 Waste Disposal 3,462 3,372 3,400 3,500 3,500 Law Enf. Bldg Maintenance Contract 58,331 76,076 61,814 70,000 68,500 Taxes and Assessments 715 715 715 715 715 Miscellaneous Services/Contingency 250 550 0 180,000 200,000 Crywolf Charges&Fees 48,348 48,419 43,792 50,000 0 Umpqua Bank Fees 5,726 9,418 8,789 10,000 0 Subtotal Law Enforcement System 17,966,727 18,461,078 18,597,997 20,476,070 20,813,348 Jail System: Jail Contract 996,557 1,213,502 1,322,894 1,389,039 1,588,841 Work Release(Geiger) 151,158 0 0 0 0 Subtotal Jail System 1,147,715 1,213,502 1,322,894 1,389,039 1,588,841 Other: Fines&Forfeitures State Remittance 637,014 587,446 561,476 602,250 579,750 Animal Control Contract 287,081 290,228 291,209 294,121 299,636 Non-Capital Equipment for JAG Grant 0 4,579 0 20,000 20,000 Settle&Adjust 0 (753,653) 0 0 0 Non-Capital Equipment for 2011 JAG Grant 8,010 0 0 0 0 Non-Capital Equipment for 2013 JAG Grant 20,495 0 0 0 0 Non-Capital Equipment for WAS PC Grant 6,020 0 0 0 0 JAG-Wireless Cards 3,979 0 0 0 0 SVPD Wireless Cards 434 0 0 0 0 Travel/Mileage/Meals 0 74 0 0 0 Nighttime Seatbelt Patrol Overtime 1,647 0 0 0 0 Drive Hammered-Get Nailed Grant 19,802 8,743 0 0 0 Office Furniture&Equipment 0 36,823 67,187 0 0 Distracted Driving 0 331 0 0 0 Click it or Ticket 0 714 0 0 0 TZT seatbelt patrols 0 724 0 0 0 Subtotal Other 984,482 176,009 919,872 916,371 899,386 Subtotal Recurring 22,096,627 21,827,830 22,816,860 24,950,372 25,464,251 Nonrecurring: Building Repair and Maintenance 22,159 8,863 56,934 0 0 LEC Labor Contract Settlement 0 224,244 0 0 0 Full Facility Generator 0 0 0 0 100,000 Capital outlay-CAD/RMS 7,468 294,575 177,126 145,000 0 Subtotal Nonrecurring 29,627 527,682 234,060 145,000 100,000 Total Public Safety $22,126,254 $22,355,512 $23,050,920 $25,095,372 $25,564,251 60 City of Spokane Valley 2018 Budgeted Contract Expenditures $25,000,000 - 20,408,504 $20,000,000 - $15,000,000 - $10,000,000 - $5,000,000 - 1,588,841 $679,191 785,359 558,234 99,629 68,500 299,636 $- District Court Public Defender Prosecutor Sheriff Contract Emergency Law Enf. Bldg Jail Contract Animal Control Contract Contract Contract Management Maintenance Contract Contract Contract 61 Fund:001 General Fund Spokane Valley Dept:018 Operation&Administrative Services 2018 Budget The Operations&Administrative Services Department is composed of three divisions,the Deputy City Manager Division, the Finance Division,and the Human Resources Division. 013-Deputy City Manager Division The Deputy City Manager(DCM)supervises the Community and Public Works Department,assists the City Manager in organizing and directing the other operations of the City,and assumes the duties of City Manager in his/her absence. Accomplishments for 2017 • Worked to support the 2017 Goals of the Legislative and Executive Branch. • Worked with the City Manager to develop and implement a reorganization that combined the Public Works and Community and Economic Development Departments.This resulted in a reduction of.65 FTEs and reduced payroll costs by approximately$200,000.The end result was the creation of three separate but interlinked divisions including: --Building and Planning --Engineering(including Street Maintenance in Fund#101) --Economic Development • Coordinated the efforts of the City Hall construction and moving teams that led to the completion of the project within budget in terms of both time and cost. • Directed the City's Economic Development program which included: --Strategic initiatives to prepare the City's Northeast Industrial Area for development including creating a streamlined permitting process and extending critical infrastructure into the area. --Coordinated with Spokane County to not only extend sewer service within City roads but also to future industrial developments. --Completed the 2017 marketing program which included the development of a dedicated economic development website. --Continued recruitments for two large industrial projects. --Improved the 6 year Transportation Improvement Plan development process. • Directed the Engineering Division and recruited a City Engineer • Began the design process for the Barker and Pines Grade Separation Projects. • Improved the City's relationship with the Washington State Department of Transportation. • Oversaw the completion of the Sullivan Road Bridge Project. • Reviewed the Pavement Management Program and initiated improvements for determining the City's financial needs. • Completed the environmental determination process for the Painted Hills development. Goals for 2018 • Support the 2018 Goals of the Legislative and Executive Branch. • Work with the City Manager and Staff to develop the 2019 Business Plan. • Continue to improve staff communication and efficiency as part of the 2017 reorganization. • Complete the recruitment processes for ongoing large industrial projects. • Complete the designs for the Barker and Pines Grade Separation Projects. • Determine the City's financial need for the Pavement Management Program. Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Personnel-FTE Equivalents Deputy City Manager 1.0 1.0 1.0 1.0 1.0 Senior Administrative Analyst 1.0 1.0 1.0 1.0 0.0 Public Information Officer 1.0 1.0 1.0 1.0 0.0 Administrative Analyst 1.0 1.0 1.0 1.0 0.0 Office Assistant I 1.0 1.0 1.0 1.0 1.0 Office Assistant II 1.0 1.0 1.0 1.0 1.0 Total FTEs 6.0 6.0 6.0 6.0 3.0 Intern 1.0 1.0 1.0 1.0 0.0 Budget Detail Wages,Payroll Taxes&Benefits $ 496,278 $ 612,576 $ 518,914 $ 672,977 $ 358,493 Supplies 2,519 1,089 1,137 2,000 2,000 Services&Charges 36,663 59,134 89,147 77,300 90,170 Nonrecurring Software Purchase(Q-Alert) 0 0 0 0 11,700 Total Deputy City Manager Division $ 535,460 $ 672,799 $ 609,198 $ 752,277 $ 462,363 62 Fund:001 General Fund Spokane Valley Dept:018 Operation&Administrative Services 2018 Budget 014-Finance Division The Finance Division provides financial management services for all City departments. Programs include accounting and financial reporting,payroll,accounts payable,purchasing,budgeting and financial planning,treasury,information technology and investments.The division is also responsible for generating and analyzing financial data related to the City's operations. The department prepares Finance Activity Reports for review by the City Manager and City Council as well as the Comprehensive Annual Financial Report(CAFR)that is subject to an annual audit by the Washington State Auditor's Office. Accomplishments for 2017 • Implemented audit recommendations. • Improved accuracy in the financial statement preparation process. • Completed the 2016 CAFR by May 30,2017,and received a"clean audit opinion". • Maintained consistent levels of service in payroll,accounts payable,budget development,periodic financial report preparation,and information technology services. • Continued with the ongoing process of refining the replacement program for IT resources. • Worked with all City departments for a seamless physical and technological transfer of operations to the new City Hall building. • Acquired and installed equipment necessary for the broadcast of City Council meetings in the Council Chambers of the new City Hall building. Goals for 2018 • Maintain a consistent level of service in payroll,accounts payable,budget development,periodic and annual financial report preparation and information technology services. • Work with Finance staff to cross-train position responsibilities and knowledge base where possible. • Provide adequate training opportunities to allow staff members to remain current with changes in pronouncements by the Governmental Accounting Standards Board(GASB),changes in the Eden financial management system,and changes in the electronic technology that allows all City employees to be more efficient and effective. • Complete the 2017 Annual Financial Report by May 30,2018,and receive a"clean audit opinion"from the Washington State Auditor's Office. • Continue with the ongoing process of refining the replacement program for IT hardware resources including server hardware,network hardware,printers,and network-based appliances(firewalls,email backup,network switches, intrusion prevention hardware,etc.),desktop computers,and the phone system.This will continue to be the foundation for future budget developments and in large part dictate operational workload through the course of the next year. • Update the existing inventory of all related equipment currently deployed including when it was acquired,its expected useful life,anticipated replacement date,and replacement cost. Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Personnel-FTE Equivalents Finance Director 1.00 1.00 1.00 1.00 1.00 Accounting Manager 1.00 1.00 1.00 1.00 1.00 Accountant/Budget Analyst 3.75 3.75 3.75 3.75 3.75 Accounting Technician 2.00 2.00 2.00 2.00 2.00 IT Specialist 2.00 2.00 2.00 3.00 3.00 GIS/Database Administrator 1.00 1.00 1.00 1.00 1.00 Help Desk Technician 1.00 1.00 1.00 0.00 0.00 Total FTEs 11.75 11.75 11.75 11.75 11.75 Budget Detail Wages,Payroll Taxes&Benefits $ 1,057,271 $ 1,028,666 $ 1,149,070 $ 1,252,460 $ 1,308,614 Supplies 4,946 2,826 5,147 6,000 6,450 Services&Charges 36,520 30,817 19,181 24,000 24,000 Total Finance Division $ 1,098,737 $ 1,062,309 $ 1,173,398 $ 1,282,460 $ 1,339,064 63 Fund:001 General Fund Spokane Valley Dept:018 Operation&Administrative Services 2018 Budget 016-Human Resources Division Human Resources(HR)is administered through the City Manager. The HR operation provides services in compensation, benefits,training and organizational development,staffing,employee relations,and communications.The Human Resources Office also provides Risk Management services as well as Website and Mobile App design and maintenance Accomplishments for 2017 • Provided support and guidance to employees and managers through the reorganization of Public Works and CED. • Evaluated Employee risk codes in compliance with State Labor and Industries. • Achieved the AWC WeIlCity Award for the 6th consecutive year. • Coordinated Active Shooter and Personal Safety training for Staff. • Assisted Council with the development of the City Manager review process. Goals for 2018 • Negotiate the successor bargaining agreement with the Labor Union representing City employees. • Respond to internal as well as external forces to recruit and maintain a high performing workforce. • Continue to support employee wellness through attainment of the AWC WeIlCity Award. • Support City departments in changes due to City Hall relocation. • Provide Employee Ethics training to City Staff. Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Personnel-FTE Equivalents Human Resource Manager 1.0 1.0 1.0 1.0 1.0 Human Resource Technician 1.0 1.0 1.0 1.0 1.0 Total FTEs 2.0 2.0 2.0 2.0 2.0 Budget Detail Wages,Payroll Taxes&Benefits $ 208,063 $ 216,518 $ 226,290 $ 237,356 $ 254,577 Supplies 679 434 234 730 580 Services&Charges 20,941 18,648 15,710 24,331 20,230 Total Human Resources Division $ 229,683 $ 235,600 $ 242,234 $ 262,417 $ 275,387 64 Fund:001 General Fund Spokane Valley Dept:032 Public Works 2018 Budget The Public Works Department was consolidated into the new Community and Public Works Department during the City's reorganization effective April 1,2017. Historical information will be included here for comparison purposes until the prior years'activity drops off of the below Budget Summary. Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Personnel-FTE Equivalents Public Works Director 1.0 1.0 1.0 1.0 0.0 Administrative Assistant 2.0 2.0 2.0 2.0 0.0 Capital Improvements Program Manager 0.0 0.0 1.0 1.0 0.0 Engineer 1.0 1.0 1.0 1.0 0.0 Engineering Technician I 2.0 2.0 2.0 2.0 0.0 Engineering Technician ll 1.0 1.0 1.0 1.0 0.0 MaintlConst Inspector 0.5 0.5 0.5 0.5 0.0 Planning Grants Engineer 0.375 0.375 0.375 0.375 0.0 Senior Engineer 2.0 1.0 0.0 0.0 0.0 Senior Engineer-Proj Mgmt 1.0 2.0 2.0 2.0 0.0 Total FTEs 10.875 10.875 10.875 10.875 0.0 Budget Detail Wages,Payroll Taxes&Benefits $ 647,097 $ 684,666 $ 660,386 $ 845,082 $ 0 Supplies 10,481 11,149 9,209 14,750 0 Services&Charges 51,768 42,913 102,733 61,800 0 Nonrecurring expenses 9,540 0 0 0 0 Total Public Works $ 718,886 $ 738,728 $ 772,328 $ 921,632 0 65 Fund:001 General Fund Spokane Valley Dept:033 City Hall Operations and Maintenance 2018 Budget The Community and Public Works Division provides management and oversight of the City Hall Operations and Maintenance Department.This department is responsible for the overall operations and maintenance of the new City Hall facility,the construction of which broke ground in June of 2016 and was completed in the Fall of 2017.The building is located on a 3.38 acre site at the southeast corner of Sprague Avenue and Dartmouth Road.The City Hall Operations and Maintenance Department will be responsible for,among other things,the grounds maintenance,janitorial services,and maintenance of the HVAC and other building systems.This department will also be responsible for the operations and maintenance of other City facilities,such as the Valley Precinct and the Street Maintenance Shop,as time allows. Budget Summary 2014 2015 2016 2017 2018 Actual Actual Budget Budget Budget Personnel-FTE Equivalents Maintenance Worker-Facilities 0.0 0.0 0.0 1.0 1.0 Total FTEs 0.0 0.0 0.0 1.0 1.0 Budget Detail Wages,Payroll Taxes&Benefits $ 0 $ 0 $ 0 $ 98,818 $ 100,943 Supplies 0 0 0 $ 30,000 $ 30,000 Services&Charges 0 0 0 $ 175,100 $ 175,100 Total Administrative Division $ 0 $ 0 $ 0 $ 303,918 $ 306,043 66 Fund:001 General Fund Spokane Valley Dept:040 Community&Public Works 2018 Budget The Community and Public Works Department is a new department as a result of the City's reorganization effective April 1,2017. This Department is a consolidation of the previous Public Works and Community and Economic Development Departments. It is comprised of three divisions:the Engineering Division,the Economic Development Division,and the Building and Planning Division. 041 -Engineering Division The Engineering Division combines Development Engineering from the previous Community&Economic Development Department with the engineering service provided by the previous Public Works Department.The Engineering Division includes the following functions: Capital Improvement Program(CIP)plans,designs,and constructs new facilities and maintains,preserves,and reconstructs existing facilities owned by the City of Spokane Valley. Development Engineering(DE)ensures that land actions and commercial building permits comply with the adopted codes for private infrastructure development through plan review and construction inspection. Traffic Management and Operations provides traffic engineering for safe and efficient multi-faceted transportation systems throughout the City(included in the Street Fund#101). Utilities oversees the City's surface and Stormwater Utility,manages the City's contracts for solid waste collection and disposal,and coordinates other utility issues on behalf of the City as assigned(included in the Stormwater Management Fund#402). Street Maintenance provides responsive maintenance and repairs for 461 center line miles of City streets. The City of Spokane Valley operates ten City-owned snow plows which are responsible for the clearing of the priority 1 and 2 roads along with selected hillsides(included in the Street Fund#101). Accomplishments for 2017 • Implemented approved capital projects. • Administered and managed state and federal funds received for capital projects. • Assisted with the development of the updated Transportation Improvement Plan. • Assisted with the preparation of grant applications for capital projects. • Completed 2017 Pavement Preservation Projects as approved. • Participated in the update of the Eastern Washington Stormwater Manual. • Coordinated regional transportation issues with SRTC,adjoining municipalities,and WSDOT. • Provided high quality customer service by maintaining engineering/planning review times of less than 2 weeks. Goals for 2018 • Implement approved capital projects • Administer and manage state and federal funds received for capital projects. • Assist with the preparation of grant applications for capital projects. • Prepare final design for Barker Road and Pines Road Grade Separation Projects. • Continue work on permit process and customer service improvement. • Continue to coordinate regional transportation issues with SRTC,adjoining municipalities,and WSDOT. (continued on next page) 67 Fund:001 General Fund Spokane Valley Dept:040 Community&Public Works 2018 Budget (continued from prior page) Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Personnel-FTE Equivalents City Engineer 0.0 0.0 0.0 0.0 1.0 Administrative Assistant 0.0 0.0 0.0 0.0 2.0 Engineering Manager 0.0 0.0 0.0 0.0 1.0 Senior Engineer-Prodi Mgmt. 0.0 0.0 0.0 0.0 1.5 * Engineering Tech ll 0.0 0.0 0.0 0.0 0.5 * Engineering Tech I 0.0 0.0 0.0 0.0 1.0 * Senior Dev Engineer 0.0 0.0 0.0 0.0 1.0 Engineer 0.0 0.0 0.0 0.0 1.0 Main/Construction Inspector 0.0 0.0 0.0 0.0 2.0 Water Resource Sr.Engineer 0.0 0.0 0.0 0.0 1.0 Total FTEs 0.0 0.0 0.0 0.0 12.0 Budget Detail Wages,Payroll Taxes&Benefits $ 0 $ 0 $ 0 $ 0 $ 1,424,787 Supplies 0 0 0 0 27,750 Services&Charges 0 0 0 0 120,410 Nonrecurring Items 0 0 0 0 0 Total Engineering Division $ 0 $ 0 $ 0 $ 0 $ 1,572,947 * 50%of these positions are budgeted to the Engineering Division in the General Fund with the balance budgeted as a part of Capital Projects Funds. 68 Fund:001 General Fund Spokane Valley Dept:040 Community&Public Works 2018 Budget 042-Economic Development Division The Economic Development Division oversees the Comprehensive Plan,the Six-Year Transportation Improvement Plan(TIP),Community Development Block Grants and Public Relations. The Division works to build relationships with businesses,the community,and economic development partners to pursue economic development strategies ensuring long-term fiscal strength of the City. Accomplishments for 2017 • Administered the annual Comprehensive Plan update process. • Developed the 2018-2023 Six-Year Transportation Improvement Program. • Coordinated the City's Pavement Management Program. • Authored the City's capital improvement grant applications. • Developed a Planned Action Ordinance for NE Industrial Area. • Worked with Spokane County to extend sewer to the NE Industrial Area. • Created SEPA infill exemption areas to streamline development. • Continued to implement the strategic marketing plan. • Provided information to the general public,media,outside agencies,and community agencies. • Continued to collaborate with economic development partners. • Provided technical support to recruit new industries. • Coordinated the Community Development Block Grant program. Goals for 2018 • Implement the retail recruitment strategy. • Develop a comprehensive prioritized Pavement Management Program. • Pursue infrastructure improvements to foster economic development. • Build and implement strategies to promote business growth. • Continue to implement the strategic marketing plan. • Strengthen relationships with our economic development partners. • Seek grants to support economic development initiatives. • Identify additional CDBG program opportunities. • Develop tools and programs to support small business retention and expansion. • Participate in regional economic,transportation,and planning committees. • Develop a long range capital improvement program that integrates transportation,water,stormwater,and other facility plans • Seek opportunities to implement the tourism strategy. • Partner and promote events such as Valleyfest,the Bike Swap,Crave NW,and Cycle Celebration. • Seek partnership opportunities with schools and workforce development agencies. • Continue to use strategic initiatives to recruit,expand,and retain businesses. Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Personnel-FTE Equivalents Economic Development Manager 0.0 0.0 0.0 0.0 1.0 Economic Development Specialist 0.0 0.0 0.0 0.0 2.0 Planning Grants Engineer 0.0 0.0 0.0 0.0 0.375 * Public Information Officer 0.0 0.0 0.0 0.0 1.0 Senior Transportation Planner 0.0 0.0 0.0 0.0 1.0 Office Assistant I 0.0 0.0 0.0 0.0 1.0 Total FTEs 0.0 0.0 0.0 0.0 6.375 Intern 0.0 0.0 0.0 0.0 1.0 Budget Detail Wages,Payroll Taxes&Benefits $ 0 $ 0 $ 0 $ 0 $ 679,852 Supplies 0 0 0 0 3,040 Services&Charges 0 0 0 0 287,750 Nonrecurring-Retail Recruiter 0 0 0 0 50,000 Total Engineering Division $ 0 $ 0 $ 0 $ 0 $ 1,020,642 • Position is budgeted 37.5%here in the General Fund,37.5%in the Street Fund#101,and 25%in the Stormwater Fund#402 69 Fund:001 General Fund Spokane Valley Dept:040 Community&Public Works 2018 Budget 043-Building and Planning Division The Building and Planning Division is responsible for implementing and enforcing the State Building Code as required by state law.The purpose of the International Codes,as adopted by the State of Washington and City of Spokane Valley,is to promote the health,safety,and welfare of the occupants or users of the building and structures and the general public by requiring minimum performance standard for structural strength,exit systems,stability sanitation,light,ventilation,energy conservation,and fire safety to ensure the City's comply with various codes. The Planning program's current primary responsibilities include processing revisions to the City's Municipal Code,reviewing land use applications to ensure compliance with adopted development regulations,with the State Environmental Policy Act (SEPA)(RCW 43.21C),and with the state subdivision law(RWC 58.17). Accomplishments for 2017 •Created and implemented a customer service survey. •Improved residential building review at the Permit Center Counter with increased counter reviews performed by Permit Facilitators and creation of a Multiple Use Plan Program. •Developed Swimming Pool,ROW Process&Submittal Guide as informational bulletins for public assistance. •Maintained and enhanced partnerships with Spokane,Spokane County and outside review agencies. •Implemented Code Enforcement process changes to incorporate Office Assistant and Building Inspector. •Residential Approach Inspection shifted to Building Inspectors. •Created and implemented a Regional Special Inspection and Fabricator program involvement in case creation and field investigation. •Coordinated progress reports on Regional Hazard Mitigation Plan. •Created custom reports in permitting system to meet the needs of outside reporting agencies. Goals for 2018 •Work on permit processes and customer service improvement plan to enhance customer experience at the Permit Center. •Develop performance measures. •Coordinate on central reporting function in SMARTGov System. •Expand on-line permit system. •Incorporate data from SVFD records to facilitate re-use of existing vacant buildings and tenant spaces. •Increase efforts to establish and maintain relationships with regional jurisdictions and outside review agencies. •Implement Code Enforcement educational awareness program to inform the public. •Provide cross training of staff to facilitate coverage during times of lean staffing. •Coordinate with regional partners on the Hazard Mitigation Plan. •Assist in the finalization of Municipal Code updates. •Process 2017 Comprehensive Plan amendments. Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Personnel-FTE Equivalents Building Official 0.0 0.0 0.0 0.0 1.0 Assistant Building Official 0.0 0.0 0.0 0.0 1.0 Building Inspector II 0.0 0.0 0.0 0.0 3.0 Administrative Assistant 0.0 0.0 0.0 0.0 1.0 Planner 0.0 0.0 0.0 0.0 3.0 Development Service Coordinator 0.0 0.0 0.0 0.0 1.0 Engineering Tech 0.0 0.0 0.0 0.0 1.0 Office Assistant I 0.0 0.0 0.0 0.0 2.0 Permit Facilitator 0.0 0.0 0.0 0.0 2.0 Plans Examiner 0.0 0.0 0.0 0.0 1.0 Senior Plans Examiner 0.0 0.0 0.0 0.0 1.0 Code Enforcement Officer 0.0 0.0 0.0 0.0 1.0 Senior Planner 0.0 0.0 0.0 0.0 1.0 Total FTEs 0.0 0.0 0.0 0.0 19.0 Budget Detail Wages,Payroll Taxes&Benefits $ 0 $ 0 $ 0 $ 0 $ 1,876,477 Supplies 0 0 0 0 44,200 Services&Charges 0 0 0 0 325,000 Intergovernmental Payments 0 0 0 0 20,000 Total Building Division $ 0 $ 0 $ 0 $ 0 $ 2,265,677 70 Fund:001 General Fund Spokane Valley Dept:058 Community&Economic Development 2018 Budget The Community and Economic Development Department was consolidated into the new Community and Public Works Department during the City's reorganization effective April 1,2017. Historical information will be included here for comparison purposes until the prior years'activity drops off of the below Budget Summary. 050-Administration Division Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Personnel-FTE Equivalents Community Development Director 1.0 1.0 1.0 1.0 0.0 Administrative Assistant 1.0 1.0 1.0 1.0 0.0 Total FTEs 2.0 2.0 2.0 2.0 0.0 Budget Detail Wages,Payroll Taxes&Benefits $ 227,397 $ 237,232 $ 247,129 $ 206,762 $ 0 Supplies 3,582 2,553 3,207 3,100 0 Services&Charges 12,022 10,785 11,381 18,600 0 Nonrecurring Professional Services 32,410 206,704 335,204 0 0 Total Administrative Division $ 275,410 $ 457,274 $ 596,921 $ 228,462 $ 0 051 -Economic Development Division Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Personnel-FTE Equivalents Engineer 0.0 0.5 0.65 0.65 0.0 Senior Planner-CD 0.0 1.0 1.0 1.0 0.0 E.D.Project Specialist 0.0 1.0 1.0 1.0 0.0 Total FTEs 0.0 2.5 2.65 2.65 0.0 Budget Detail Wages,Payroll Taxes&Benefits $ 0 $ 234,966 $ 291,881 $ 420,432 $ 0 Supplies 0 6 965 1,100 0 Services&Charges 0 3,930 191,615 271,300 0 Nonrecurring Services&Charges 0 0 0 164,200 0 Total Administrative Division $ 0 $ 238,902 $ 484,461 $ 857,032 $ 0 71 Fund:001 General Fund Spokane Valley Dept:058 Community&Economic Development 2018 Budget 055/056-Development Services Division Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Personnel-FTE Equivalents Development Services Manager 0.0 1.0 1.0 1.0 0.0 Engineer 1.5 2.0 2.0 2.0 0.0 Assistant Engineer 1.0 1.0 1.0 1.0 0.0 Senior Planner 0.0 1.0 1.0 1.0 0.0 Planner 0.0 2.0 2.0 2.0 0.0 Maint/Construction Inspector 1.0 1.0 1.0 1.0 0.0 Code Enforcement Officer 0.0 1.0 1.0 0.0 0.0 ROW Inspector 1.0 1.0 1.0 1.0 0.0 Office Assistant I 1.0 1.0 1.0 1.0 0.0 Senior Engineer 1.0 0.0 0.0 0.0 0.0 Engineering Technician 0.5 0.0 0.0 0.0 0.0 Total FTEs 7.0 11.0 11.0 10.0 0.0 Budget Detail Wages,Payroll Taxes&Benefits $ 1,278,597 $ 1,115,465 $ 1,158,836 $ 1,133,484 0 Supplies 7,862 10,058 10,657 16,550 0 Services&Charges 257,861 246,964 251,364 263,350 0 Intergovernmental Payments 0 0 21,662 20,000 0 Total Engineering Division $ 1,544,320 $ 1,372,487 $ 1,442,519 $ 1,433,384 0 057-Building Division Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Personnel-FTE Equivalents Building Official 1.0 1.0 1.0 1.0 0.0 Building Inspector ll 3.0 3.0 3.0 3.0 0.0 Planner 2.0 2.0 2.0 1.0 0.0 Development Service Coordinator 1.0 1.0 1.0 1.0 0.0 Engineering Tech 1.0 1.0 1.0 1.0 0.0 Office Assistant I 1.0 2.0 2.0 2.0 0.0 Permit Facilitator 2.0 2.0 2.0 2.0 0.0 Plans Examiner 0.5 1.0 1.0 1.0 0.0 Senior Plans Examiner 1.0 1.0 1.0 1.0 0.0 Code Enforcement Officer 0.0 0.0 0.0 1.0 0.0 Assistant Planner 0.0 0.0 0.0 0.0 0.0 Total FTEs 12.5 14.0 14.0 14.0 0.0 Budget Detail Wages,Payroll Taxes&Benefits $ 1,098,561 $ 1,126,106 $ 1,184,430 $ 1,370,734 $ 0 Supplies 14,196 7,230 18,504 32,700 0 Services&Charges 65,457 60,112 64,652 78,300 0 Total Building Division $ 1,178,214 $ 1,193,448 $ 1,267,586 $ 1,481,734 $ 0 72 Fund:001 General Fund Spokane Valley Dept:076 Parks&Recreation 2018 Budget The Parks and Recreation Department is composed of six divisions including Administration, Maintenance, Recreation,Aquatics,Senior Center,and CenterPlace. The overall goal of the department is to provide quality recreation programs and acquisition,renovation,development,operation and maintenance of parks and maintenance of parks and recreation facilities. 000-Parks Administration Division The Administration Division provides direction and leadership for the Parks and Recreation Department in implementing the goals and objectives of the City Council and facilitates the general upkeep of parks and public areas of the City. Accomplishments for 2017 • Constructed new splash pad and ADA pathway at Edgecliff Park. • Added amenities to Valley Mission Dog Park. • Completed construction of the Pines to Evergreen section of the Appleway Trail. • Hosted KS PS's Wall of Healing Community Event. • Received donor funding for park amenities. • Pursued acquisition of WSDOT property adjacent to Sullivan Park. Goals for 2018 • Construct Browns Park perimeter path and lighting. • Construct the Sullivan to Corbin section of the Appleway Trail. • Add perimeter fencing at Sullivan Park. • Pursue land acquisitions for priority facilities such as disc golf,skateboard park,etc. • Install new park signs at Sullivan, Park Road,Castle and Balfour Parks. Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Personnel-FTE Equivalents Parks&Recreation Director 1.0 1.0 1.0 1.0 1.0 Administrative Assistant 1.0 1.0 1.0 1.0 1.0 Total FTEs 2.0 2.0 2.0 2.0 2.0 Budget Detail Wages,Payroll Taxes&Benefits $ 224,275 $ 230,394 $ 232,889 $ 243,514 $ 254,133 Supplies 2,493 2,688 3,258 7,400 7,600 Services&Charges 28,367 28,433 22,803 45,850 39,350 Nonrecurring Expenses 11,192 78,659 83,951 0 0 Total Parks Administration $ 266,327 $ 340,174 $ 342,901 $ 296,764 $ 301,083 73 Fund:001 General Fund Spokane Valley Dept:076 Parks&Recreation 2018 Budget 300-Maintenance Division The Parks Maintenance Division is responsible for the contracted maintenance and upkeep of our parks and public areas including the Centennial Trail. Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Budget Detail Supplies $ 2,903 $ 3,444 $ 13,809 $ 5,500 $ 7,500 Services&Charges 791,348 830,640 876,115 920,850 886,200 Total Parks Maintenance $ 794,251 $ 834,084 $ 889,924 $ 926,350 $ 893,700 301 -Recreation Division The Recreation Division coordinates and facilitates the delivery of recreation programs and service throughout the City and the City's Park system. Accomplishments for 2017 • Conducted successful free summer program. • Conducted successful summer day camp program. • Partnered with the Library District for summer park programming. • Conducted first free summer movie at Valley Mission with free swimming. Goals for 2018 • Research and offer new recreation programs that serve the needs of the Community. • Continue to provide quality recreation programs for the Spokane Valley Community. • Foster relationships with Community partners. • Offer affordable community events for families,teens,and the Community. Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Personnel-FTE Equivalents Recreation Coordinator 1.0 1.0 1.0 1.0 1.0 Budget Detail Wages,Payroll Taxes&Benefits $ 142,074 $ 164,092 $ 157,707 $ 178,945 $ 189,274 Supplies 6,740 7,791 5,773 8,200 7,750 Services&Charges 47,670 62,052 72,052 59,150 63,550 Total Recreation Division $ 196,484 $ 233,935 $ 235,532 $ 246,295 $ 260,574 74 Fund:001 General Fund Spokane Valley Dept:076 Parks&Recreation 2018 Budget 302-Aquatics Division The City of Spokane Valley owns three pools: Park Road Pool,Terrace View Pool,and Valley Mission Pool. Services include open swim,swim lessons,swim team and facility rentals. In addition, the City leases a portion of Valley Mission Park to Splashdown Inc.for a water park.The City currently is contracting with the YMCA for all aquatic activities within the City. The YMCA provides the lifeguards and maintains the pools during the season. Accomplishments for 2017 • Maintained full summer swimming program. • Replaced main drain piping from the drain boxes at Terrace View and Park Road Pools. • Replaced the gutter line running to the outdoor drain pit at Valley Mission Pool. • Repaired peeling paint at Terrace View Pool. • Improved coordination and communication among teams for the summer swim meet season. Goals for 2018 • Maintain full summer swimming program. • Improve the summer pool schedule for better public understanding. • Maintain Paws in the Pool Program. • Investigate expanding the water exercise program. Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Budget Detail Supplies $ 424 $ 351 $ 1,517 $ 3,200 $ 3,300 Services&Charges 436,607 487,564 460,474 494,150 489,600 Total Aquatics Division $ 437,031 $ 487,915 $ 461,991 $ 497,350 $ 492,900 75 Fund:001 General Fund Spokane Valley Dept:076 Parks&Recreation 2018 Budget 304-Senior Center Division The City of Spokane Valley Parks and Recreation Department assumed operational control of the Valley Senior Center in 2003. Accomplishments for 2017 • Continued to enhance the resource and referral information at the reception desk to be better equipped to handle calls. • Offered"Get Acquainted Open House"to allow the public to visit the CenterPlace and the Senior Center. • Continued to work with the Board on providing board training classes. • Worked closely with the Parks&Recreation Director on programs being offered to seniors. • Offered more Tuesday evening classes in the Senior Wing of CenterPlace. Goals for 2018 • Continue to enhance the resource and referral information at the reception desk to be better equipped to handle calls. • Continue to work with the Board on providing board training classes. • Work closely with the Parks&Recreation Director on programs being offered to seniors. • Offer more Tuesday evening classes in the Senior Wing of CenterPlace. Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Personnel-FTE Equivalents Senior Center Specialist 1.0 1.0 1.0 1.0 1.0 Total FTEs 1.0 1.0 1.0 1.0 1.0 Intern 1.0 0.0 0.0 0.0 0.0 Budget Detail Wages,Payroll Taxes&Benefits $ 79,872 $ 82,625 $ 85,521 $ 89,416 $ 91,729 Supplies 1,460 454 1,170 1,600 1,600 Services&Charges 2,514 2,298 1,645 4,900 4,900 Total Senior Center Division $ 83,846 $ 85,377 $ 88,336 $ 95,916 $ 98,229 76 Fund:001 General Fund Spokane Valley Dept:076 Parks&Recreation 2018 Budget 305-CenterPlace Division Construction of Mirabeau Point CenterPlace began in late 2003 and was completed mid-year 2005.The project represented the culmination of eight years of planning and fundraising by Mirabeau Point Inc.and the joint involvement of the City and Spokane County. The approximately 54,000 square foot facility houses the City of Spokane Valley Senior Center,a great room/banquet facility,numerous meeting rooms,multi-purpose rooms and a high tech lecture hall. The facility combines with Mirabeau Meadows Parks and Mirabeau Springs to form a regional focal point for Northeastern Washington and Northern Idaho. Accomplishments for 2017 • Upgraded the audio and visual systems and equipment in the Great Room and Small Dining Room. • Replaced carpeting in Rooms 109, 110 and 213. • Hosted a successful community food and beverage event-CRAVE NW. • Completed the master plan for the west lawn at CenterPlace. Goals for 2018 • Replace flooring in the Great Room and Small Dining Room at CenterPlace. • Complete Phase 1 of improvement for an outdoor event venue space on west lawn. • Update existing Business and Marketing Plan. • Continue to host CRAVE NW and other community events. Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Personnel-FTE Equivalents Customer Relations/Facilities Coordinator 1.0 1.0 1.0 1.0 1.0 Administrative Assistant 1.0 1.0 1.0 1.0 1.0 Office Assistant I 1.0 1.0 1.0 1.0 1.0 Maintenance Worker 2.0 2.0 2.0 2.0 2.0 Total FTEs 5.0 5.0 5.0 5.0 5.0 Budget Detail Wages,Payroll Taxes&Benefits $ 402,329 $ 442,655 $ 467,950 $ 502,139 $ 503,499 Supplies 63,834 53,919 59,418 73,524 73,524 Services&Charges 335,274 306,138 330,779 326,295 333,445 Nonrecurring Expenditures 0 0 0 0 53,000 Total CenterPlace Division $ 801,437 $ 802,712 $ 858,147 $ 901,958 $ 963,468 77 Fund:001 General Fund Spokane Valley Dept:090 General Government 2018 Budget The General Government Department accounts for those activities that are not specific to the functions of any particular General Fund Department or operation. Expenditures recorded here are composed of City Hall rent/bond payments information technology equipment and services;capital costs that benefit more than one department;support of agencies external to the City that provide social service programs and economic development services;and transfers to other City funds for property/casualty insurance premiums(Fund#502),park capital projects(Fund#309)and the pavement preservation program(Fund#311). Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Supplies Employee Recognition-Operating Supplies $ 2,667 $ 1,490 $ 599 $ 3,000 $ 1,500 Office&Operating Supplies 0 187 41 0 0 Small Tools&Minor Equipment 3,738 7,443 5,825 7,250 6,900 Computer Hardware-Non Capital 30,671 38,277 54,773 107,700 66,050 Computer Software-Non Capital 32,631 5,093 20,859 12,500 20,300 Fuel 104 0 0 0 0 Office&Operating Supplies 8,418 16,753 9,196 15,000 9,700 78,229 69,243 91,293 145,450 104,450 Other Services&Charges Professional Services-Misc Studies 117,149 22,907 99,509 200,000 200,000 Accounting&Auditing 66,714 77,474 82,775 90,000 90,000 Uncollectible Accounts Expense 0 2,095 0 0 0 Employee Recognition&Safety Program 0 299 917 0 1,500 Postage 315 10,428 82 2,500 2,500 Telephone Service 8,790 8,168 7,077 9,000 9,000 Cell Phones 1,335 949 1,680 1,500 1,700 Internet Service 10,404 11,458 8,114 11,800 8,500 City Wide Records Management 3,610 5,870 0 10,000 10,000 City Hall Rent 412,681 426,964 437,864 0 0 Facility Repairs&Maintenance 1,318 8,897 1,595 5,000 5,000 Interfund Vehicle Lease 0 0 500 1,000 500 Equip Repair&Maint-Hardware Support 51,617 40,450 34,611 31,400 46,400 IT Support 13,323 20,855 12,659 72,700 28,300 Software Licenses&Maintenance 66,369 65,353 82,967 70,940 88,000 Merchant Charges(Bankcard Fees) 1,765 231 287 2,000 500 Equipment Rental 3,300 1,921 4,261 4,260 4,260 Printing&Binding 0 536 589 500 600 Miscellaneous Services 2,143 5,256 5,378 10,000 5,400 Network Infrastructure Access 0 0 17,662 0 5,000 General Operating Leases:Computer 49,645 45,347 46,480 51,000 60,000 Economic Development-Site Selector 9,139 8,542 9,041 10,000 10,000 Professional Services-Economic Dev. 87,498 70,330 60,216 0 0 Contracted economic dev. 0 16,560 43,000 0 0 City Economic Development 196,877 153,350 0 0 0 Professional Services-Social Services 61,723 90,974 43,496 0 0 Alcohol Treatment:Liquor Excise Tax 3,439 5,012 8,710 0 0 Alcohol Treatment:Liquor Profits 16,258 16,131 16,081 22,000 25,000 Outside Agencies-Social Svc&Econ.Dev. 0 0 0 150,000 150,000 $ 1,185,412 $ 1,116,357 $ 1,025,551 $ 755,600 $ 752,160 (continued to next page) 78 Fund:001 General Fund Spokane Valley Dept:090 General Government 2018 Budget (continued from previous page) Budget Summary 2014 2015 2016 2017 2018 Actual Actual Budget Budget Budget Intergovernmental Services Election Costs $ 0 $ 16,347 $ 0 $ 90,000 $ 90,000 Voter Registration 84,764 97,091 85,893 100,000 100,000 Taxes and assessments 6,909 5,617 892 7,500 7,500 Spokane County Air Pollution Authority 115,915 115,915 116,432 131,000 135,000 207,588 234,970 203,217 328,500 332,500 Capital Outlays PEG COSV Broadcast-Software/hardware 30,596 0 0 0 0 Computer Hardware-Capital 68,956 0 23,802 10,000 70,000 99,552 0 23,802 10,000 70,000 Debt Service:Principal Interest and Other Debt Service Costs 435 425 624 0 600 Interfund Payments for Service Transfer out-#204(City Hall bond payment) 0 0 198,734 430,630 399,350 Transfer out-#309(park capital pro') 242,298 115,575 260,122 160,000 160,000 Transfer out-#310(bond pmt>$434.6 lease) 0 67,600 72,500 0 0 Transfer out-#310(city hall o&m costs) 0 271,700 271,700 0 0 Transfer out-#311 (pvmnt preservation) 888,823 920,000 943,800 953,200 962,700 Transfer out-#501(CenterPlace kitchen reserve) 0 0 0 36,600 36,600 Transfer out-#502(risk management) 325,000 325,000 325,000 350,000 370,000 1,456,121 1,699,875 2,071,856 1,930,430 1,928,650 Miscellaneous SCRAPS pass through 0 1,099 1,209 1,300 1,300 Leasehold Excise Tax Pass-Through 0 0 628 0 600 0 1,099 1,837 1,300 1,900 Subtotal Recurring Expenditures $ 3,027,337 $ 3,121,969 $ 3,418,180 $ 3,171,280 $ 3,190,260 Nonrecurring/Nonrecurring Capital City Hall lease payment(2017 final year) 0 0 0 513,100 0 Copy Machine 0 21,145 0 20,000 0 Computer Hardware-Capital 0 65,610 76,119 80,000 110,000 Computer Software-Capital 20,789 18,931 10,870 0 5,000 City Hall Remodel 0 12,842 0 0 0 SCRAPS pass through 57,259 0 0 0 0 Transfer out-#106(solid waste educ.) 60,000 0 0 0 0 Transfer out-#122(Replenish Winter Weather Rese 0 0 15,043 258,000 0 Transfer out-#309(CP outdoor venue) 0 0 0 0 200,000 Transfer out-#309(Browns Pk lighting) 0 0 0 0 200,000 Transfer out-#312(capital reserve fund) 2,443,507 1,783,512 1,828,723 3,003,929 1,000,000 Transfer out-#314(RR Grade Separation) 0 0 0 1,200,000 0 2,581,555 1,902,040 1,930,755 5,075,029 1,515,000 Total Governmental Division $ 5,608,892 $ 5,024,009 $ 5,348,935 $ 8,246,309 $ 4,705,260 79 Fund: 101 Street Fund Spokane Valley 2018 Budget The Street Fund was established to account for the activities associated with the provision of efficient and safe movement of both motorized and non-motorized vehicles,as well as pedestrians within the limits of the City,and coordinate convenient interconnect to the regional transportation system. Maintenance work includes snow and ice control,street pavement repairs, traffic signals and signs,landscaping and vegetation control,and many other street maintenance and repair activities. Accomplishments for 2017 • Renewed contracts with private contractors for street maintenance services. • Continued to define and implement a fleet maintenance program. • Contributed$1.0M to Pavement Preservation through the street maintenance contract. • Improved safety at 18 of the City's busiest signalized intersections by installing reflectorized backplates • Collected data for 1/2 the arterials and 1/3 the local roads to update the City's pavement preservation database. • Updated 43 traffic signals with new hardware&software on the City's principal arterial system for better traffic progression. • Worked with WSDOT to upgrade the City's traffic signal software for better traffic coordination. Goals for 2018 • Continue to update and implement the pavement management plan. • Renew contracts with private contractors for street maintenance services. • Evaluate traffic management system to keep in-house or integrate into SRTMC. • Develop a maintenance program for traffic signal components to address aging infrastructure. • Optimize traffic signal timings for improved traffic progression through the Argonne,Pines,and Sullivan Corridors. Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Personnel-FTE Equivalents Senior Engineer-Traffic 1.0 1.0 1.0 1.0 1.0 Public Works Superintendent 1.0 1.0 1.0 1.0 1.0 Maintenance/Construction Inspector 2.0 2.35 2.35 2.35 2.35 Assistant Engineer-Traffic/Planning 1.0 1.0 1.0 1.0 1.0 Planning Grants Engineer 0.375 0.375 0.375 0.375 0.375 Total FTEs 5.375 5.725 5.725 5.725 5.725 Interns&Temp/Seasonal 2.0 2.0 2.0 2.0 2.0 For 0.5 FTE of the 2 FTEs,only 50%is budgeted to the Street Fund with the balance budgeted as part of the capital project funds (continued to next page) 80 Fund: 101 Street Fund Spokane Valley 2018 Budget (continued from previous page) Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Revenues Utility Tax $ 2,461,060 $ 2,257,184 $ 2,069,309 $ 2,000,000 $ 1,900,000 Motor Vehicle Fuel Tax 1,878,476 1,935,629 2,005,870 2,040,300 2,052,400 Multimodal Transportation Revenue 0 0 95,509 98,868 133,800 Right-of-Way Maintenance Fee 0 0 56,035 50,000 70,000 Investment Interest 2,037 3,212 5,886 4,000 6,000 Grant Proceeds 15,150 0 12,066 0 0 Transfers in 23 0 0 0 0 Miscellaneous 9,414 25,167 226 10,000 10,000 Non recurring insurance proceeds 0 0 59,426 0 0 Total revenues 4,366,160 4,221,192 4,304,327 4,203,168 4,172,200 Expenditures Wages,Payroll Taxes&Benefits 681,165 738,144 728,627 754,872 771,019 Supplies 119,742 116,659 87,533 105,000 112,500 Services&Charges 2,030,250 2,041,767 2,122,931 2,168,151 2,141,751 Snow Operation 508,353 465,231 409,635 468,000 504,800 Intergovernmental Payments 876,268 707,315 836,101 795,000 851,000 Transfers out-#001 39,700 39,700 39,700 39,700 39,700 Transfersout-#311 (pvmntpres) 282,000 206,618 67,342 67,342 67,342 Transfersout-#501 (non-plow) 10,777 12,077 31,000 23,250 21,250 Transfers out-#501 (p/ow rep/ace) 75,000 0 40,000 77,929 77,929 Signal Detection Replacement Program 0 0 0 40,000 0 Capital construction and equipment 100,894 155,849 0 0 0 Nonrecurring Expenditures Durable striping at Trent&Argonne 0 0 0 75,000 0 Spare traffic signal equipment 0 0 0 30,000 0 Battery backups for intersections 0 0 0 15,000 15,000 Traffic Signal Cabinet Replacement 0 0 59,695 0 0 Maintenance facility storage unit 0 0 4,871 0 0 Transportation Mgmt Center 0 0 1,465 0 0 Total expenditures 4,724,149 4,483,360 4,428,900 4,659,244 4,602,291 Revenues over(under)expenditures (357,989) (262,168) (124,573) (456,076) (430,091) Beginning fund balance 2,063,234 1,705,245 1,443,077 1,318,504 862,428 Ending fund balance $ 1,705,245 $ 1,443,077 $ 1,318,504 $ 862,428 $ 432,337 81 Fund: 103 Paths&Trails Fund Spokane Valley 2018 Budget The State of Washington collects a$0.494 per gallon motor vehicle fuel tax at the pump.Of this amount,the State remits a portion of the tax back to cities on a per capita basis. For 2018 the Municipal Research and Services Center estimates the distribution back to cities will be$21.72 per person. Based upon a City of Spokane Valley population of 94,890(per the Washington State Office of Financial Management on April 1,2017)we anticipate the City will collect$2,061,100 in 2011. RCW 47.030.050 specifies that 0.42%of this tax must be expended for the construction of paths and trails and based upon the 2018 revenue estimate this computes to$8,700. The balance or$2,052,400 will be credited to Fund#101 for Street maintenance and operations. The portion of the motor vehicle tax allocated to the Paths and Trails Fund is by State Law restricted for the construction and/or improvement of paths and trails within the City. Because the cost of such projects is typically much greater than the funds generated in a single year,we typically leave the fund balance untouched until an adequate fund balance is available. The City transferred$50,000 in 2014 and$9,300 in 2016 to the Parks Capital Projects Fund#309 to be applied towards the Appleway Trail Project from University to Pines. Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Revenues Motor Vehicle Fuel(Gas)Tax $ 7,923 $ 8,226 $ 8,460 $ 8,600 $ 8,700 Investment Interest 34 0 170 0 0 Total revenues 7,957 8,226 8,630 8,600 8,700 Expenditures Capital Outlay 0 0 0 0 0 Transfers out- #309 50,000 0 9,300 0 0 Total expenditures 50,000 0 9,300 0 0 Revenues over(under)expenditures (42,043) 8,226 (670) 8,600 8,700 Beginning fund balance 71,871 29,828 38,054 37,384 45,984 Ending fund balance $ 29,828 $ 38,054 $ 37,384 $ 45,984 $ 54,684 82 Fund: 104 Hotel/Motel Tax-Tourism Facilities Fund Spokane Valley 2018 Budget The Hotel/Motel Tax -Tourism Facilities Fund accounts for the receipt and expenditure of a special excise tax of 1.3%on the sale or charge made for the furnishing of lodging under RCW 82.08. These funds will be used solely for capital expenditures for acquiring,constructing,making improvements to or other related capital expenditures for large sporting venues,or venues for tourism-related facilities,which facilities generate overnight guests at lodging facilities subject to the taxes imposed. Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Revenues Hotel/Motel Tax $ 0 $ 182,236 $ 387,333 $ 377,000 $ 377,000 Investment Interest 0 111 1,552 0 1,500 Transfers in-#105 0 0 0 250,000 0 Total revenues 0 182,347 388,885 627,000 378,500 Expenditures Capital Outlay 0 0 0 0 0 Total expenditures 0 0 0 0 0 Revenues over(under)expenditures 0 182,347 388,885 627,000 378,500 Beginning fund balance 0 0 182,347 571,232 1,198,232 Ending fund balance $ 0 $ 182,347 $ 571,232 $ 1,198,232 $ 1,576,732 Fund:105 Hotel/Motel Tax Fund Spokane Valley 2018 Budget The Hotel/Motel Fund accounts for the receipt and expenditure of a special excise tax of 2%on the sale or charge made for the furnishing of lodging under RCW 82.08. These funds will be used solely for the purpose of paying all or any part of the cost of tourism promotion,acquisition or operation of tourism-related facilities,and marketing of special events and festivals designed to attract tourists. Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Revenues Hotel/Motel Tax $ 549,267 $ 581,237 $ 596,373 $ 580,000 $ 580,000 Investment Interest 299 484 1,275 500 1,000 Total revenues 549,566 581,721 597,648 580,500 581,000 Expenditures Tourism Promotion $ 546,545 $ 484,968 $ 498,172 $ 354,000 $ 572,000 Transfers out- #001 30,000 30,000 30,000 30,000 30,000 Transfers out- #104 0 0 0 250,000 0 Transfers out- #109 0 68,000 58,387 0 0 Total expenditures 576,545 582,968 586,559 634,000 602,000 Revenues over(under)expenditures (26,979) (1,247) 11,089 (53,500) (21,000) Beginning fund balance 236,927 209,948 208,701 219,790 166,290 Ending fund balance $ 209,948 $ 208,701 $ 219,790 $ 166,290 $ 145,290 83 Fund:106 Solid Waste Fund Spokane Valley 2018 Budget In 2003,the City of Spokane Valley entered into an interlocal agreement with the City of Spokane and Spokane County to join the existing Spokane Regional Solid Waste Management System for a period of eight years. In 2011,that agreement was extended through November 16,2014. Committed to ensuring Spokane Valley citizens are provided with solid waste services that are affordable,sustainable, and environmentally responsible,in June 2014 the City of Spokane Valley opted to contract for solid waste transfer, transport and disposal services with Sunshine Recyclers, Inc.Services provided under the contract were effective November 17,2014,and continue for a period of ten years with options for two three-year extensions. Terms of the contract require Sunshine to pay the City an annual administrative fee of$125,000 that will be used by the City to offset contract administrative costs and solid waste management within the city,including solid waste public educational efforts. The contract also provides that a road maintenance fee will be paid by Sunshine at the rate of$1 per ton for each ton in excess of 45,500 tons in a single contract year. Payments will be made to the City by March 31 of the year following the calendar year being measured. During 2017,the City received a payment in the amount of$71,112,which was receipted in the Street Fund#101 to offset road maintenance costs. In June 2017,the City entered a contract with Waste Management for the collection of garbage,recyclables,and compostables for the period of April 1,2018 through March 31,2028 with the option of two additional two-year extensions. Terms of the contract require Waste Management to pay the City a one-time fee of$47,500 upon contract execution to reimburse the City for the costs of procuring the contract.Waste Management is also required to pay the City an monthly administrative fee of 1%of gross receipts,which is estimated to be approximately$100,000 in 2018. During the years of 2013 and 2014,the General Fund#001 funded various studies and fees related to the solid waste program and transferred$60,000 to the Solid Waste Fund#106 for the purpose of providing information materials and marketing necessary to inform residents and businesses of the change in solid waste transfer,transport and disposal.The total amount paid out of the General Fund for these expenditures was$202,121. Beginning in 2015 the Solid Waste Fund will reimburse the General Fund for these costs over a 5-year period,which equates to a payment of annually of$40,425 in the years 2015 through 2019. Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Revenues Administrative fees $ 0 $ 125,000 $ 125,000 $ 125,000 $ 225,000 Investment interest 0 0 184 0 0 Grant Proceeds 0 0 17,677 26,800 0 Transfer in-#001 60,000 0 0 0 0 Total revenues 60,000 125,000 142,861 151,800 225,000 Expenditures Education&Contract Administration $ 52,661 $ 49,040 $ 66,188 $ 111,375 $ 184,575 Transfers out-#001 0 40,425 40,425 40,425 40,425 Total expenditures 52,661 89,465 106,613 151,800 225,000 Revenues over(under)expenditures 7,339 35,535 36,248 0 0 Beginning fund balance 0 7,339 42,874 79,122 79,122 Ending fund balance $ 7,339 $ 42,874 $ 79,122 $ 79,122 $ 79,122 84 Fund:107 PEG Fund Spokane Valley 2018 Budget Under the City's cable franchise,the franchise grantee remits to the City as a capital contribution in support of Public Education Government(PEG)capital requirements an amount equal to$0.35 per subscriber per month to be paid to the City on a quarterly basis for the life of the franchise.Capital contributions collected under this agreement are allocated to PEG capital uses exclusively. PEG capital uses include in part the set up of equipment in the City Council Chambers that allows Spokane Valley to broadcast Council meetings both live and through subsequent reviews via digital recordings available on the City's website. Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Revenues Comcast PEG contribution $ 0 $ 81,806 $ 79,427 $ 80,000 $ 79,000 Investment interest 0 0 784 0 0 Transfer in from fund#001 0 267,333 0 0 0 Total revenues 0 349,139 80,211 80,000 79,000 Expenditures PEG Reimbursement-CMTV $ 0 $ 0 $ 117,000 $ 0 $ 40,200 New City Hall Council Chambers 0 0 5,435 250,000 0 Capital Outlay 0 47,957 18,617 12,500 31,000 Total expenditures 0 47,957 141,052 262,500 71,200 Revenuesover(under)expenditures 0 301,182 (60,841) (182,500) 7,800 Beginning fund balance 0 0 301,182 240,341 57,841 Ending fund balance $ 0 $ 301,182 $ 240,341 $ 57,841 $ 65,641 85 Fund:120 CenterPlace Operating Reserve Fund Spokane Valley 2018 Budget The CenterPlace Operating Reserve Fund was established as a result of a covenant related to the issuance of limited tax general obligation bonds initially issued in 2003 and refunded in 2014. The bonds were issued for the purpose of constructing the CenterPlace facility. As a part of the bond issuance the City agreed to establish a$300,000 operating reserve account that could be used to make debt service payments on the bonds and/or pay for operating expenses of CenterPlace. If at any time the City were to draw on these reserves it would have to prepare and follow a plan for reinstatement of those funds drawn. This reserve is required to be in place for the life of the bonds which run through December 1,2033. Budget Summary 2014 2015 2016 2017 2018 Actual Actual Budget Budget Budget Revenues Investment Interest $ 0 $ 0 $ 0 $ 0 $ 0 Transfers in 0 0 0 0 0 Total revenues 0 0 0 0 0 Expenditures Operations 0 0 0 0 0 Total expenditures 0 0 0 0 0 Revenues over(under)expenditures 0 0 0 0 0 Beginning fund balance 300,000 300,000 300,000 300,000 300,000 Ending fund balance $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 Fund:121 Service Level Stabilization Reserve Fund Spokane Valley 2018 Budget The City has committed to maintaining an ending fund balance in the General Fund of at least 50%of recurring expenditures which is equivalent to 6-months of operations. The Service Level Stabilization Reserve Fund serves as an emergency source of temporary financing to the General Fund in the event a downturn in the local economy resulted in a reduction of revenues that would otherwise compromise either the General Fund's minimum 50%reserve balance or historical levels of service. If an event such as a downturn in the economy resulted in the General Fund reserves dropping below 50%of recurring expenditures,then the Service Level Stabilization Reserve Fund could be drawn against to maintain the fund balance minimum. In no event would the Service Level Stabilization Reserve Fund be reduced to less than 60%of the current $5.5 million balance or$3.29 million. During 2017,this reserve balance was capped at approximately$5.5 million and any additional interest earned was accumulated in the General Fund.This represents a Fiscal Policy of the City that is also stated in the City Manager's 2018 Budget Message located near the front of this budget document. Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Revenues Investment Interest $ 4,697 $ 8,590 $ 21,636 $ 21,900 $ 0 Transfers in 0 0 0 0 0 Total revenues 4,697 8,590 21,636 21,900 0 Expenditures Operations 0 0 0 0 0 Total expenditures 0 0 0 0 0 Revenues over(under)expenditures 4,697 8,590 21,636 21,900 0 Beginning fund balance 5,448,502 5,453,199 5,461,789 5,483,425 5,505,325 Ending fund balance $ 5,453,199 $ 5,461,789 $ 5,483,425 $ 5,505,325 $ 5,505,325 86 Fund: 122 Winter Weather Reserve Fund Spokane Valley 2018 Budget The Winter Weather Reserve Fund was established through Ordinance No.05-018 to provide an emergency reserve for use during unusually harsh winters and storms where the Street Fund#101 budget and fund balance are inadequate to accommodate the amount of related street maintenance,including but not limited to snow plowing,sanding,and deicing,that may be necessary. In the event the City draws against this fund in any given winter,we will strive to replenish the balance back to approximately$500,000 through subsequent years'transfers. Due to the uncertainty of when this fund might be drawn upon we actually budget the same$500,000 in both 2017 and 2018 even though we recognize there exists only$500,000 to address this issue if it should arise. Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Revenues Investment Interest $ 455 $ 833 $ 1,961 $ 600 $ 3,500 Transfers in-#001 0 0 15,043 258,000 0 FEMA Grant Proceeds 0 0 38,804 0 0 Total revenues 455 833 55,808 258,600 3,500 Expenditures Street Maintenance Expenditures $ 0 $ 60,381 $ 257,445 $ 500,000 $ 500,000 Total expenditures 0 60,381 257,445 500,000 500,000 Revenues over(under)expenditures 455 (59,548) (201,637) (241,400) (496,500) Beginning fund balance 503,565 504,020 444,472 242,835 501,435 Ending fund balance $ 504,020 $ 444,472 $ 242,835 $ 1,435 $ 4,935 87 Fund:204 Limited Tax General Obligation(LTGO)Bond-Debt Service Fund Spokane Valley 2018 Budget This fund is used to account for the accumulation of resources for,and the payment of limited tax general obligation(LTGO) bonds also referred to as councilmanic or non-voted bonds. When LTGO bonds are issued the City irrevocably pledges the full faith,credit and resources necessary to make timely payments of principal and interest,within constitutional and statutory limitations pertaining to non-voted general obligations. In 2003 the City issued$9,430,000 in LTGO bonds,the proceeds of which were used to finance both the construction of CenterPlace and road and street improvements surrounding the facility. In 2014 the City refunded the LTGO bonds in order to take advantage of lower interest rates which resulted in a reduction in subsequent annual bond payments(much like refinancing a home mortgage). At the completion of the bond refunding there remained$7,035,000 of LTGO bonds. Of this total: • $5,650,000 remained on the original debt used towards the construction of CenterPlace. These bonds will be paid off in annual installments over the 20-year period ending December 1,2033. Annual debt service payments on these bonds are provided by the Spokane Public Facilities District. At January 1,2018,the outstanding balance on this portion of the bond issue will be$4,875,000. • $1,385,000 remained on the original debt used towards the road and street improvements. These bonds will be paid off in annual installments over the 10-year period ending December 1,2023. Annual debt service payments on these bonds are provided by equal distributions from the 1st and 2nd quarter percent real estate excise tax(Funds#301 and#302). At January 1,2018,the outstanding balance on this portion of the bond issue will be$865,000. In 2016 the City issued$7,275,000 in LTGO bonds,the proceeds of which will be used to finance the construction of a new City Hall building along with$6.3 million of City cash that has been set aside for this purpose.These bonds will be paid off in annual installments over the 30-year period ending December 1,2045.Annual debt service payments on these bonds are provided by transfers in from the General Fund.At January 1,2018,the outstanding balance on the bond issue will be $7,050,000. Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Revenues Spokane Public Facilities District $ 441,520 $ 373,800 $ 380,300 $ 379,750 $ 414,050 2014 LTGO Bond issue proceeds 7,661,000 0 0 0 0 Transfers in-#001 0 0 198,734 430,630 399,350 Transfersin-#301 93,152 82,150 83,400 103,511 82,000 Transfers in-#302 93,151 82,150 83,400 103,510 82,000 Total revenues 8,288,823 538,100 745,834 1,017,401 977,400 Expenditures Debt Service Payment-CenterPlace 441,520 374,083 380,300 382,608 414,050 Debt Service Payment-Roads 186,303 164,017 166,800 162,992 164,000 Debt Service Payments-City Hall 0 0 198,734 397,517 399,350 2003 LTGO Bond retirement 7,549,000 0 0 0 0 2014 LTGO Bond issue costs 112,000 0 0 0 0 Total expenditures 8,288,823 538,100 745,834 943,117 977,400 Revenues over(under)expenditures 0 0 0 74,284 0 Beginning fund balance 4,049 4,049 4,049 4,049 78,333 Ending fund balance $ 4,049 $ 4,049 $ 4,049 $ 78,333 $ 78,333 88 Fund:301 REET 1 Capital Projects Fund Spokane Valley 2018 Budget This fund is used to account for the collection and expenditures of the first one-quarter of one-percent real estate excise tax (REET 1)that is authorized through RCW 82.46. This quarter percent must be expended for purposes identified in the capital facilities plan element of our comprehensive plan. RCW 82.46.010(6),defines"capital projects"as: those public works projects of a local government for planning,acquisition,construction,reconstruction,repair, replacement,rehabilitation,or improvement of streets;roads;highways;sidewalks;street and road lighting systems; traffic signals;bridges;domestic water systems;storm and sanitary sewer systems;parks;recreational facilities;law enforcement facilities;fire protection facilities;trails;libraries;administrative and judicial facilities. Revenues recorded in this fund are typically used as a matching funds for street related construction projects that are accounted for in Street Capital Projects Fund#303, Pavement Preservation Fund#311,and to pay for a portion of the annual bond payment on the City's 2014 LTGO bonds that are accounted for in the LTGO Debt Service Fund#204. Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Revenues REET 1-Taxes $ 790,781 $ 1,065,789 $ 1,176,911 $ 1,000,000 $ 800,000 Investment Interest 793 1,654 7,609 1,700 7,500 Total revenues 791,574 1,067,443 1,184,520 1,001,700 807,500 Expenditures Transfersout-#204 $ 89,559 $ 82,150 $ 83,400 $ 103,511 $ 82,000 Transfers out-#303 58,607 567,113 579,636 437,002 1,048,852 Transfers out-#311 (pavement preservation) 184,472 251,049 365,286 660,479 685,329 Transfers out-#314(Barker Grade Separation) 0 0 3,893 50,000 0 Total expenditures 332,638 900,312 1,032,215 1,250,992 1,816,181 Revenues over(under)expenditures 458,936 167,131 152,305 (249,292) (1,008,681) Beginning fund balance 968,021 1,426,957 1,594,088 1,746,393 1,497,101 Ending fund balance $ 1,426,957 $ 1,594,088 $ 1,746,393 $ 1,497,101 $ 488,420 89 Fund:302 REET 2 Capital Projects Fund Spokane Valley 2018 Budget This fund is used to account for the collection and expenditures of the second one-quarter of one-percent real estate excise tax(REET 2)that is authorized through RCW 82.46. This quarter percent may only be levied by cities that are planning under the Growth Management Act and may only be expended for purposes identified in the capital facilities plan element of their comprehensive plan. RCW 82.46.035(5)defines"capital projects"as: public works projects of a local government for planning,acquisition,construction,reconstruction,repair,replacement, rehabilitation,or improvement of streets,roads,highways,sidewalks,street and road lighting systems,traffic signals, bridges,domestic water systems,storm and sanitary sewer systems,and planning,construction,reconstruction, repair,rehabilitation,or improvement of parks. Noteworthy here is that acquisition of land for parks is not a permitted use of REET 2 receipts,although it is a permitted use for street,water and sewer projects. Revenues recorded in this fund are typically used as a matching funds for street related construction projects that are accounted for in Street Capital Projects Fund#303, Pavement Preservation Fund#311,and to pay for a portion of the annual bond payment on the City's 2014 LTGO bonds that are accounted for in the LTGO Debt Service Fund#204. Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Revenues REET2-Taxes $ 776,648 $ 1,065,789 $ 1,176,911 $ 1,000,000 $ 800,000 Investment Interest 909 1,661 8,189 1,700 8,000 Total revenues 777,557 1,067,450 1,185,100 1,001,700 808,000 Expenditures Transfers out-#101 $ 23 $ 0 $ 0 $ 0 $ 0 Transfersout-#204 89,559 82,150 83,400 103,510 82,000 Transfersout-#303 501,736 331,099 164,151 1,173,230 1,003,544 Transfers out-#311 (pavement preservation) 184,472 251,049 365,286 660,479 685,329 775,790 664,298 612,837 1,937,219 1,770,873 Revenues over(under)expenditures 1,767 403,152 572,263 (935,519) (962,873) Beginning fund balance 1,323,378 1,325,145 1,728,297 2,300,560 1,365,041 Ending fund balance $ 1,325,145 $ 1,728,297 $ 2,300,560 $ 1,365,041 $ 402,168 90 Street Capital Projects Fund Spokane Valley 2018 Budget The Street Capital Projects Fund accounts for monies used to finance street construction and reconstruction projects adopted in the City's 6-year Transportation Improvement Plan(TIP). Revenues to finance the projects comes from a combination of State and Federal Grants,which typically cover upwards of 80%of projects costs,with the City match portion coming from transfers from the REET 1 Capital Projects Fund#301,REET 2 Capital Projects Fund#302,and sometimes Stormwater Management Fund#402. Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Revenues Grant Proceeds $ 1,825,974 $ 8,223,959 $ 4,951,033 $ 4,286,300 $ 8,919,182 Developer Contribution 541 363,894 151,600 970,966 65,212 Miscellaneous 21 87 29 0 0 Transfers in-#101 5,038 123,955 0 0 0 Transfersin-#301 29,647 567,113 579,636 437,002 1,048,852 Transfersin-#302 530,695 331,099 164,151 1,173,230 1,003,544 Transfers in-#311 0 0 0 0 0 Transfers in-#312 Appleway Landscaping 253,645 0 0 0 0 Transfers in-#312 Sullivan Rd WBridge 443,688 42,730 2,022,865 450,000 0 Transfers in-#312 8th&Carnahan Improvement 0 0 11,687 238,320 0 Transfers in-#312 Euclid Ave-Flora to Barker 0 0 26,326 1,773,671 5,000 Transfers in-#312 Indiana bus stops&crosswal 0 0 0 0 110,000 Total revenues 3,089,249 9,652,837 7,907,327 9,329,489 11,151,790 Expenditures 060 Argonne Rd Corridor Upgrade SRTC 06-31 $ 206,188 $ 1,248,474 $ 4,355 $ 0 $ 0 061 Pines(SR27)ITS Improvement SRTC 06-26 67 0 0 0 0 113 Indiana/Sullivan Intersection PCC 113 0 0 0 0 123 Mission Ave-Flora to Barker 40,012 37,956 72,909 500,000 3,625,716 141 Sullivan&Euclid PCC 49,556 9,848 62,939 2,150,000 0 142 Broadway @ Argonne/Mullan 3,564 17,771 29,030 0 2,250,000 145 Spokane Valley-Millwood Trail 1,924 0 0 0 0 149 In-House Design-Sidewalk Infill 288,304 8,177 105 0 0 154 Sidewalk&Transit Stop Accessibility 435 0 0 0 0 155 Sullivan Rd W Bridge Replacement 925,421 6,482,244 5,538,823 1,063,370 0 156 Mansfield Ave.Connection 669,533 712,689 738 0 0 159 University Rd/1-90 Overpass Study 32,716 2,842 0 0 0 166 Pines Rd(SR27)&Grace Ave.Intersect study 50,516 47,322 115,820 333,224 402,710 167 City wide safety improvements 12,159 315,032 89,158 5,000 0 168 Wellesley Ave&Adams rd.sidewalk 3,318 0 0 0 0 169 Argonne/Mullan corridor safety-Indiana to Bro 558 0 0 0 0 177 Sullivan Road Corridor Traffic Study 106,305 19,332 0 0 0 181 Citywide Traffic Sign Upgrade 96,561 0 0 0 0 185 Appleway Landscaping-Phase 1 253,695 0 0 0 0 191 Vista Rd BNSF Xing Safety 48,501 190 0 0 0 196 8th Avenue-McKinnon to Fancher 264,439 396 0 0 0 201 ITS Infill Project Phase 1 149 37,884 47,756 300,000 378,172 205 Sprague/Barker Intersection Improvement 191 13,132 0 40,097 35,700 206 Sprague/Long Sidewalk Project 7,513 304,933 235 0 0 207 Indiana&Evergreen Transit Access Improv. 0 3,345 102,684 5,000 0 210 Alcazar Driveway Reconstruction 7,902 0 0 0 0 211 Sullivan Trent to Wellesley 3,465 100,649 0 0 0 213 Sprague/Thierman Intersection 5,038 0 0 0 0 220 Houk-Sinto-Maxwell St Preservation 0 15,555 0 0 0 221 McDonald Rd Diet(16th to Mission) 0 7,229 436,143 5,000 1,000 222 Citywide Reflective Signal Backplates 0 0 0 36,000 17,000 223 Pines Rd Underpass @ BNSF&Trent 0 2,000 0 0 0 (continued to next page) 91 Fund:303 Street Capital Projects Fund Spokane Valley 2018 Budget (continued from previous page) 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Expenditures,continued 224 Mullan Rd Street Preservation Project 0 133,069 0 0 0 229 32nd Ave Preservation Project 0 0 434,801 2,500 0 233 Broadway Ave Street Pres-Sullivan to Moore 0 0 56,085 0 0 234 Seth Woodard Sidewalk Improvements 0 6,204 393,046 5,000 0 238 Mirabeau Pkwy&Pines(SR-27)Traffic Signal 0 0 410,454 5,000 0 239 Bowdish Sidewalk-8th to 12th 0 0 63,282 471,342 5,000 247 8th&Carnahan Intersection Improvements 0 0 11,687 238,320 0 249 Sullivan/Wellesley Intersection 0 0 400 198,000 268,000 250 9th Ave.Sidewalk 0 0 10,523 240,000 2,000 251 Euclid Ave.-Flora to Barker 0 0 26,326 2,621,150 5,000 258 32nd Ave Sidewalk-SR27 to Evergreen 0 0 0 0 407,870 259 N.Sullivan Corridor ITS Projects(PE start 201 0 0 0 110,486 808,723 263 Citywide Signal Backplates 0 0 0 0 24,526 264 8th Ave Sidewalk 0 0 0 0 458,958 265 Wellesley Sidewalk Project 0 0 0 0 647,665 Barker Road Widening 0 0 0 0 106,500 Mission Ave Sidewalk 0 0 0 0 60,250 Coleman Sidewalk 0 0 0 0 25,000 Argonne Reconstruction-Indiana to Montgom 0 0 0 0 512,000 Indiana bus stops&crosswalks 0 0 0 0 110,000 Argonne Rd.Preservation 0 123,955 0 0 0 Contingency 0 0 0 1,000,000 1,000,000 Total expenditures 3,078,147 9,650,228 7,907,299 9,329,489 11,151,790 Revenues over(under)expenditures 11,102 2,608 28 0 0 Beginning fund balance 61,827 72,929 75,538 75,566 75,566 Ending fund balance $ 72,929 $ 75,538 $ 75,566 $ 75,566 $ 75,566 92 Fund:309 Park Capital Projects Fund Spokane Valley 2018 Budget The Park Capital Projects Fund was created to account for park related capital improvements. The source of financing typically consists of an annual transfer from the General Fund#001;however,in some years the City will utilize money set aside for capital projects in other funds. This has occurred with transfers in from the Paths and Trails Fund#103 and the Capital Reserve Fund#312,which have been applied towards various sections of the Appleway Trail project. Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Revenues Grant Proceeds $ 0 $ 1,560 $ 150,230 $ 1,863,267 $ 1,693,200 FEMA Grant Proceeds-Windstorm 0 0 21,875 0 0 Transfers in-#001 (General Fund) 242,298 115,575 260,122 160,000 560,000 Transfers in-#103(Paths&Trails) 50,000 0 9,300 0 0 Transfers in-#105 0 68,000 58,388 0 0 Transfers in-#312(Capital Reserve) 911,433 524,812 37,132 298,215 324,100 Investment Interest 444 813 722 800 0 Insurance Proceeds 0 0 7,857 0 0 Contributions and Donations 7,850 0 0 0 0 Total revenues 1,212,025 710,760 545,626 2,322,282 2,577,300 Expenditures 176 Appleway Trail(Univ.to Pines) 961,482 524,569 25,325 0 0 195 Discovery Playground equipment 51,280 0 0 0 0 203 5 sand volleyball courts at Browns Park 14,390 241,480 0 0 0 208 Old Mission Trailhead 49,798 68 0 0 0 209 Park signs(3) 19,319 0 0 0 0 216 Edgecliff sewer connection 9,518 0 0 0 0 217 Edgecliff picnic shelter 7,297 104,257 0 0 0 225 Pocket dog park-phase 1 0 108,436 0 0 0 227 Appleway Trail(Pines to Evergreen) 0 1,803 137,063 1,927,557 0 231 Old Mission Trailhead Landscaping 0 47,066 0 0 0 232 Shade Structure:Discovery Park 0 36,340 0 0 0 237 Appleway Trail(Sullivan to Corbin) 0 0 41,123 236,225 1,853,300 241 Pocket dog park-phase 2 0 0 81,064 0 0 242 Browns Park Splashpad 0 0 121,959 500 0 243 Browns Park championship volleyball 0 0 58,388 0 0 244 Park signs(3) 0 0 7,898 0 0 245 Terrace View playground equip(Windstorm) 0 0 59,553 0 0 Appleway Trail(Evergreen to Sullivan) 0 0 0 0 164,000 CenterPlace outdoor venue-Phase 1 0 0 0 0 200,000 Browns Park lighting and pathway 0 0 0 0 200,000 Park signs (Sullivan,Park Rd,Balfour) 0 0 0 0 24,000 Edgecliff Park Splashpad 0 0 0 125,000 0 Total expenditures 1,113,084 1,064,019 532,373 2,289,282 2,441,300 Revenues over(under)expenditures 98,941 (353,259) 13,253 33,000 136,000 Beginning fund balance 352,779 451,720 98,461 111,714 144,714 Ending fund balance $ 451,720 $ 98,461 $ 111,714 $ 144,714 $ 280,714 93 Fund:310 Civic Facility Capital Projects Fund Spokane Valley 2018 Budget The Civic Building Capital Projects Fund was initially set-up to accumulate resources to ultimately acquire or construct a City Hall building. The initial sources of revenue to set-up the fund reserves were transfers from the General Fund during 2005 through 2007,and as recently as December 31,2009,this fund had a fund balance of$5,828,600. During 2010 and 2011 the City determined that street repairs and reconstruction represented a more immediate City need and opted to expend nearly$2,000,000 of the fund balance for these projects. The projects themselves were part of a septic tank elimination program(STEP)initiated by Spokane County that resulted in the installation of sewer lines down many City streets. At that time the City decided to completely reconstruct the effected streets rather than patch them. In 2012 the City used this fund to finance a variety street related capital projects as well as the$2.5 million acquisition of an 8.4 acre parcel of land on Sprague Avenue that is adjacent to Balfour Park. Partially offsetting the cost of the land acquisition was the subsequent sale of 2.82 acres of this parcel to the Spokane County Library District who had planned to construct a library building consisting of no less than 30,000 square feet. In order for the Library District to actually construct a new building on this site they first had to have a successful voted bond issue to provide the necessary financing. In the event the Library District is unable to pass a bond by October 2017, they may sell the 2.82 acres parcel back to the City for the original purchase price of$839,285. In 2015 the General Fund began to make two annual transfers to this fund that were each related to the eventual construction of a new City Hall facility.These transfers ended after 2016: • The first transfer in the amount of$72,500,when added to the City's$434,600 annual lease payment for space in its current space totals$507,100 which was the amount we anticipated our annual bond repayment would be if we were to issue approximately$8,000,000 of limited tax general obligation bonds with a 2%issue cost over 30-years at 4.50%. • The second transfer was our estimate of the annual operating costs of a City Hall facility including utilities,janitorial, grounds maintenance and snow removal,and operating and maintenance supplies. The purpose behind making these transfers beginning in 2015 was to"create"this appropriation capacity within the General Fund. These amounts were transferred out to the General Fund in 2016 and 2017 in order to cover lease payments for the prior City Hall location in years in which the City had both a lease payment and a bond payment for the new City Hall building. Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Revenues Investment Interest $ 1,193 $ 2,113 $ 5,144 $ 7,500 $ 5,900 Sale of Land 839,285 0 0 0 0 Miscellaneous 0 0 0 0 0 Transfers in-#001: -Future C.H.bond pmt>$434.6k lease pmt 0 67,600 0 0 0 -Future C.H.o&m costs 0 271,700 344,200 0 0 Transfers in-#312 0 58,324 0 0 0 Total revenues 840,478 399,737 349,344 7,500 5,900 Expenditures Transfers out-#001: 0 0 198,734 498,500 0 Professional services 22,831 0 0 0 0 Capital Outlay-City Hall 0 1,136,738 0 0 0 Total expenditures 22,831 1,136,738 198,734 498,500 0 Revenues over(under)expenditures 817,647 (737,001) 150,610 (491,000) 5,900 Beginning fund balance 1,101,903 1,919,550 1,182,549 1,333,159 842,159 Ending fund balance $ 1,919,550 $ 1,182,549 $ 1,333,159 $ 842,159 $ 848,059 94 Fund:311 Pavement Preservation Fund Spokane Valley 2018 Budget This fund was created during the 2011 Budget development process for the purpose of setting money aside for yet to be determined street capital improvement projects. Since inception,the pavement preservation program has been funded through a series of transfers from other City funds as well as grant proceeds. Below is a table summarizing the funding sources for Fund#311,including actuals for 2011 through 2016 and budgeted amounts for 2017 and 2018: Fund 001 I 101 I 123 I 301/302 I 310 Grants I Total Actual: 2011 584,681 - - - 500,000 - 1,084,681 2012 2,045,203 - - - - - 2,045,203 2013 855,857 282,000 616,284 300,000 - 35,945 2,090,086 2014 888,823 282,000 616,284 368,944 - 2,042,665 4,198,716 2015 920,000 206,618 616,284 502,098 - 835,224 3,080,224 2016 943,800 67,342 559,808 730,572 - 1,654,698 3,956,220 Budget: 2017 953,200 67,342 - 1,320,958 - 340,800 2,682,300 2018 962,700 67,342 - 1,370,658 - 2,572,500 4,973,200 8,154,264 972,644 2,408,660 4,593,230 500,000 7,481,832 24,110,630 Beginning in 2013,the City committed to finance pavement preservation at a level equivalent to 6%of General Fund recurring expenditures,which has continued from that year through the 2018 budget development. Because this is a Capital Project Fund whose sole purpose is to provide for Pavement Preservation projects,any money not expended in a given year will remain in the fund and will be available for re-appropriation in subsequent years. The fund balance of Fund#123 was exhausted with the 2016 transfer of$559,808 as a consequence of following this funding strategy. In order to maintain the City's practice of setting aside funds for pavement preservation in an amount equivalent to 6%of General Fund recurring expenditures,the City will have to rely more heavily on the REET funds going forward.We have determined that the 2018 funding level of$2,400,700 is sustainable through 2022 assuming a General Fund contribution of $962,700,a Street Fund contribution of$67,342,and a collective contribution of$1,370,658 from the REET 1 Capital Projects Fund#301 and the REET 2 Capital Projects Fund#302.The City will take advantage of grant programs directed at pavement preservation as they become available. Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Revenues Transfers in-#001 $ 888,823 $ 920,000 $ 943,800 $ 953,200 $ 962,700 Transfers in-#101 282,000 206,618 67,342 67,342 67,342 Transfers in-#123 616,284 616,284 559,804 0 0 Transfers in-#301 184,472 251,049 365,286 660,479 685,329 Transfers in-#302 184,472 251,049 365,286 660,479 685,329 Investment Interest 1,853 3,389 7,519 0 0 Grant Proceeds 2,042,715 835,224 1,654,698 340,800 2,572,500 Miscellaneous 0 0 0 0 0 Total revenues 4,200,619 3,083,613 3,963,735 2,682,300 4,973,200 Expenditures Pavement preservation $ 3,021,922 $ 2,358,976 $ 3,615,389 $ 3,000,000 $ 4,008,600 Pre-project GeoTech 55,293 41,432 0 50,000 50,000 Total expenditures 3,077,215 2,400,407 3,615,389 3,050,000 4,058,600 Revenues over(under)expenditures 1,123,404 683,206 348,345 (367,700) 914,600 Beginning fund balance 798,609 1,922,013 2,605,219 2,953,564 2,585,864 Ending fund balance $ 1,922,013 $ 2,605,219 $ 2,953,564 $ 2,585,864 $ 3,500,464 95 Fund:312 Capital Reserve Fund Spokane Valley 2018 Budget This fund was created in 2013 to be used to account for the accumulation of resources for yet to be determined capital projects. The initial source of funds was a 2013 General Fund transfer of$7,826,207 which was followed by additional transfers from the General Fund from 2014 through 2018 in the amount of$10,059,671. Projects approved by City Council from this fund include in part: • $2,320,000 for the City's share of the$15.3 million Sullivan Road West Bridge Replacement • $2,410,573 for construction of various sections of the Appleway Trail. • $5,199,664 for construction of a new City Hall building. • $1,800,000 to remove and reconstruct Euclid Ave.from Flora to Barker after County installation of sewer. • $500,000 towards a Pines Road/BNSF Grade Separation project right-of-way acquisition. Commitments to future projects include: • $1,421,321 towards a Barker Road/BNSF Grade Separation project. • $721,321 towards a Pines Road/BNSF Grade Separation project. • $721,321 towards Barker Road corridor improvements. • $460,715 towards improvements at the Spokane County Library's proposed Balfour site. Future projects are yet to be determined. Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Revenues Transfers in-#001 $ 2,443,507 $ 1,783,512 $ 1,828,723 $ 3,003,929 $ 1,000,000 Transfers in-#313 0 0 0 0 74,960 Developer Contribution 4,675 0 0 0 0 Investment Interest 0 0 16,028 1,000 16,000 Total revenues 2,448,182 1,783,512 1,844,751 3,004,929 1,090,960 Expenditures City Hall sculpture siting $ 0 $ 0 $ 0 $ 38,526 $ 0 Transfers out-#303-Appleway Landscaping 253,645 0 0 0 0 Transfers out-#303-Pines Rd Underpass 0 0 0 0 0 Transfers out-#303-Sullivan Rd WBridge 443,688 42,730 2,060,878 450,000 0 Transfers out-#303-Euclid Ave-Flora to Barker 0 0 0 1,773,671 5,000 Transfers out-#303-8th&Carnahan Intersection 0 0 0 238,320 0 Transfers out-#303-Indiana bus stops&crosswi 0 0 0 0 110,000 Transfers out-#309-Appleway Trail-Univ to Pi 911,433 524,812 0 0 0 Transfers out-#309-Appleway Trail-Pines-Eve 0 0 37,132 260,005 0 Transfers out-#309-Appleway Trail-Corbin 0 0 0 38,210 301,900 Transfers out-#309-Appleway Trail-Evergreen- 0 0 0 0 22,200 Transfers out-#310-City Hall 0 58,324 0 0 0 Transfers out-#313-City Hall 0 5,162,764 0 0 0 Transfers out-#314-Pines Grade Separation 0 0 12,975 483,000 0 Total expenditures 1,608,766 5,788,630 2,110,985 3,281,732 439,100 Revenues over(under)expenditures 839,416 (4,005,118) (266,234) (276,803) 651,860 Beginning fund balance 7,742,299 8,581,715 4,576,597 4,310,362 4,033,559 Ending fund balance $ 8,581,715 $ 4,576,597 $ 4,310,362 $ 4,033,559 $ 4,685,419 96 Fund:313 City Hall Construction Fund Spokane Valley 2018 Budget This fund was created to account for the architectural and construction costs for a City Hall building.The building was completed in Fall of 2017. Funding for the construction came from a combination of an interfund transfer from the Capital Reserve Fund#312 in the amount of$5,162,764 and bond proceeds in the amount of$7.9 million. Land for the building site was acquired in 2015 through a purchase in the Civic Facilities Fund#310. Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Revenues Transfers in-#312 $ 0 $ 5,162,764 $ 0 $ 0 $ 0 2016 LTGO Bond Proceeds 0 0 7,946,088 0 0 Investment Interest 0 0 26,536 27,000 0 Total revenues 0 5,162,764 7,972,624 27,000 0 Expenditures Capital Outlay-City Hall $ 0 $ 373,718 $ 6,517,094 $ 6,100,101 $ 0 Transfers out-#312 0 0 0 0 74,960 2016 LTGO Bond Issue Costs 0 0 96,515 0 0 Total expenditures 0 373,718 6,613,609 6,100,101 74,960 Revenues over(under)expenditures 0 4,789,046 1,359,015 (6,073,101) (74,960) Beginning fund balance 0 0 4,789,046 6,148,061 74,960 Ending fund balance $ 0 $ 4,789,046 $ 6,148,061 $ 74,960 $ 0 97 Fund:314 Railroad Grade Separation Projects Fund Spokane Valley 2018 Budget This fund was created to account for the design and construction costs of various railroad grade separation projects that are included in the Bridging the Valley concept. Due to the anticipated size,scope,and duration of these projects,managing them in a separate fund allows for the necessary monitoring without being obscured by the variety and quantity of the other projects in the Street Capital Projects Fund#303 as well as keeping these projects from skewing the average volume of activity in Fund#303. Revenues for this fund consist of grant proceeds and transfers in from other City funds,such as the General Fund#001,the REET 1 Capital Project Fund#301 and the Capital Reserve Fund#312. Expenditures in the years of 2017 and 2018 are related to design costs for the Pines Road Underpass project and the Barker Road Overpass project. Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Revenues Grant Proceeds $ 0 $ 0 $ 0 $ 300,000 $ 1,919,921 Transfers in-#001 0 0 0 1,200,000 0 Transfers in-#301 0 0 3,893 50,000 0 Transfers in-#312 0 0 12,975 483,000 0 Total revenues 0 0 16,868 2,033,000 1,919,921 Expenditures Barker BNSF Grade Separation $ 0 $ 0 $ 3,893 $ 300,000 $ 1,919,921 Pines Rd Underpass 0 0 12,975 683,000 1,000,000 Total expenditures 0 0 16,868 983,000 2,919,921 Revenues over(under)expenditures 0 0 0 1,050,000 (1,000,000) Beginning fund balance 0 0 0 0 1,050,000 Ending fund balance $ 0 $ 0 $ 0 $ 1,050,000 $ 50,000 98 Fund:402 Stormwater Management Fund Spokane Valley 2018 Budget The purpose of the Stormwater Management Fund is to account for the funds related to the cleaning,maintenance, and improvement of the City's storm drainage system. The revenue for this fund originates from a stormwater fee collected by Spokane County on behalf of the City. The annual fee is$21 for each single family unit,and for other property types a fee of$21 per each 3,160 square feet of parcel impervious surfacing is collected. Accomplishments for 2017 • Lead and participated with eastern Washington jurisdictions to meet requirements to perform effectiveness studies. • Managed State grants for storm drain cleaning and effectiveness studies. • Participated in City-led capital improvement projects with stormwater improvements. • Coordinated the update of the stormwater capital improvements program with the Economic Development Division. • Started the multi-year work on Glenrose and Central Basins Floodplain Delineation Project(FEMA Mapping). • Continued design work to disconnect piping to creeks,streams,and drainages. • Continued decreasing backlog of stormwater small-works and maintenance projects. • Started field-testing GIS-driven maintenance management program for the stormwater inspection program. • Evaluated and recommended GPS systems for better tracking field operations. • Continued decreasing backlog of drywells needing initial cleaning. Continued inspection and cleaning of catchbasins. • Evaluated the stormdrain cleaning program for cost savings and bid new contract. Goals for 2018 • Continue the work on the Glenrose and Central Basins Floodplain Delineation Project(FEMA Mapping). • With community input,evaluate street sweeping program,recommend improvements,and prepare to rebid in 2019. • Continue to work to reduce backlog of small works and maintenance projects. • Continue efforts with other agencies to promote"only rain in the drain"-type campaigns. • Continue collaborations with local jurisdictions to meet State and Federal stormwater regulations. • Provide a map of all drainage sheds within the City. • Inventory grassy percolation areas utilized by City streets for treatment and local flood mitigation. Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Personnel-FTE Equivalents Engineer 1.0 1.0 1.0 1.0 1.0 Engineering Technician ll 1.0 1.0 1.0 1.0 1.0 Assistant Engineer 1.0 1.0 1.0 1.0 1.0 Maintenance/Construction Inspector 1.5 1.15 1.15 1.15 1.15 Planning Grants Engineer 0.25 0.25 0.25 0.25 0.25 4.75 4.40 4.40 4.40 4.40 Interns 2.0 2.0 2.0 3.0 2.0 (continued to next page) 99 Fund:402 Stormwater Management Fund Spokane Valley 2018 Budget (continued from previous page) Budget Summary Recurring Activity 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Revenues StormwaterManagementfees $ 1,918,404 $ 1,861,368 $ 1,898,210 $ 1,860,000 $ 1,870,000 Investment Interest 1,342 2,455 7,690 2,500 7,500 Miscellaneous&Grants Proceeds 0 543,332 61,403 0 0 1,919,746 2,407,155 1,967,303 1,862,500 1,877,500 Expenditures Wages,Payroll Taxes&Benefits 347,503 396,799 465,790 551,321 557,157 Supplies 8,388 30,222 12,286 15,425 14,800 Services&Charges 985,448 1,080,038 1,106,429 1,111,076 1,140,982 Intergovernmental Services 27,167 30,176 31,764 50,000 35,000 Transfers out-#001 13,400 13,400 13,400 13,400 13,400 Transfers out-#501 0 0 0 12,750 12,750 1,381,906 1,550,635 1,629,669 1,753,972 1,774,089 Recurring revenues over(under) Recurring Expenditures 537,840 856,520 337,634 108,528 103,411 Nonrecurring Activity Revenues Grant Proceeds 76,097 0 0 210,000 65,000 FEMA Grant Proceeds-Windstorm 0 0 0 0 0 76,097 0 0 210,000 65,000 Expenditures Capital-Various Projects 700,523 700,521 94,451 450,000 450,000 Effectiveness study 103,306 192,638 110,055 210,000 15,000 Watershed studies 0 0 0 50,000 60,000 Transfers out-#403 (DOE for Decant Proj) 50,125 0 0 0 0 Transfers out-#501 (new pickup) 25,843 0 0 0 0 879,797 893,159 204,506 710,000 525,000 Nonrecurring revenues over(under) Nonrecurring Expenditures (803,700) (893,159) (204,506) (500,000) (460,000) Excess(Deficit)of Total Revenues Over(Under)Total Expenditures (265,860) (36,639) 133,128 (391,472) (356,589) Beginning working capital 2,319,423 1,933,564 1,639,975 1,761,416 1,369,944 Ending working capital $ 2,053,563 $ 1,896,925 $ 1,773,103 $ 1,369,944 $ 1,013,355 100 Fund:403 Aquifer Protection Area Fund Spokane Valley 2018 Budget In 1985 voters of Spokane County approved a ballot proposition to create the Spokane Aquifer Protection Area(APA) as well as corresponding aquifer protection area fees with both sunsetting December 31,2005. Boundaries of the APA included portions of unincorporated areas(including what is now Spokane Valley)and the cities of Liberty Lake, Millwood and Spokane. In 2004 the City of Spokane Valley approved a resolution authorizing the inclusion of its municipal boundaries within the APA. The APA program was subsequently reauthorized through 2025 with voter approval. All fees are collected by Spokane County and include: • An annual fee of$15 per household for the withdrawal of water from properties within the APA. • An annual fee of$15 per household for on-site sewage disposal within the APA. • For commercial properties an annual fee ranging from$15 to$960 depending upon water meter size. In 2004 the City of Spokane Valley(City)entered into an interlocal agreement with Spokane County(County)that authorized the County to collect and retain APA fees through 2010 for a variety of projects including: • up to$100,000 annually through 2010 to the Spokane Regional Health District to provide for data base management related to monitoring of septic tanks and their potential impact on water quality in the Spokane Valley Rathdrum Prairie Aquifer. • a septic tank elimination program(STEP)designed to replace septic tanks with sanitary sewer systems. In the 2004 interlocal agreement the City and County also agreed that for the years 2011 through 2025 the APA fees remaining after the payment of reasonable administration and billing fees incurred by the County would be distributed annually between the County,City and City of Spokane on a proportional basis relative to the amount generated in unincorporated areas,the City and City of Spokane. The fees collected on the City's behalf by Spokane County are expended entirely on stormwater related projects that are designed to protect the aquifer. These fees plus grant monies received from a number of granting agencies finance a variety of capital projects. Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Revenues Spokane County $ 461,828 $ 533,593 $ 391,180 $ 460,000 $ 460,000 Grant DOE-Decant Facility 550,710 0 0 0 0 Grant DOT-Decant Facility 100,000 0 0 0 0 Grant DOE-Broadway Retrofits 49,203 0 0 0 0 Grant DOE-Sprague UIC Elimination 0 1,036,603 0 0 0 Transfers in-#402 170,125 0 0 0 0 Total Revenues 1,331,866 1,570,196 391,180 460,000 460,000 Expenditures Broadway Retrofit 41,114 0 0 0 0 Construction-Decant Facility 893,514 0 0 0 0 SE Yardley Retrofits 728,565 0 0 0 0 Capital-Various projects 0 0 362,115 530,000 400,000 Sprague Swales 510 0 0 0 0 Depreciation Expense-Cap Imp 0 125,599 0 0 0 Transfers out-#402 0 120,000 0 0 0 Total Expenditures 1,663,703 245,599 362,115 530,000 400,000 Revenues over(under)expenditures $ (331,837) 1,324,597 29,065 (70,000) 60,000 Beginning working capital (402,937) 921,660 950,725 880,725 Ending working capital $ 921,660 $ 950,725 $ 880,725 $ 940,725 101 Fund:501 Equipment Rental&Replacement Fund Spokane Valley 2018 Budget The Equipment Rental&Replacement Fund(ER&R)is an Internal Service Fund that is designed to provide the funds necessary to purchase new vehicles and equipment at predetermined life cycles. This fund operates by charging each City department a monthly rental rate for the vehicles they use. The fee is based upon the estimated useful life of the vehicle and its replacement cost. The theory behind this program is that it allows City departments to budget vehicle replacement costs as a reoccurring expense over an extended period of time rather than as an intermittent capital expense that may be difficult to afford in any single year. In the event a City department requires an additional vehicle that actually adds to the fleet rather than simply replaces an existing vehicle,then that department must budget for the initial purchase price and transfer the necessary funds to the ER&R Fund to make the acquisition. In subsequent years the department will then begin paying a replacement fee spread out over the estimated useful life of the new vehicle. Beginning in 2017 a CenterPlace Kitchen Reserve was established through a transfer in from the General Fund in the amount of$36,600 per year for 5 years to build a total reserve of$183,000,which is the estimated replacement cost of the significant kitchen appliances and equipment at CenterPlace. Snow Plow Replacement Program The snow plow fleet currently consists of nine plow trucks.Six of the trucks are equipped with sanders and three of the trucks are equipped with 1,000-gallon tanks for placement of liquid deicer.Over the past five years the City has continued to improve the snow removal operations and has updated the snow plan accordingly.These improvements in snow operations have dictated that operating nine plows is a very efficient way to remove snow from the arterial and hillside roadways.Operating nine plows allows the performance of a full city arterial and designated hillsides plow in approximately 12 hours. In the future new plows will be purchased to replace the aging fleet as noted below and older plows will serve as backups and eventually be retired from the fleet beginning in 2022.The recommended snow plow fleet consists of eleven plows with two serving as backup plows.The two backup plows ensure that arterial roadways and hillside priority roadways can be cleared of snow per the snow plan.Having backup plows provides the City with additional plows that can be deployed in case of a mechanical breakdown or an accident during a winter storm event. The 2016 Budget included the purchase of a tandem axle plow truck with a sander for approximately$225,000. Future replacements will be single axle plows with an estimated cost of$200,000 per plow. Snow Plow Fleet Truck# Model Year YR Acquired Age at Retirement Replacement Yr Notes 206 1996 2009 26 2022 207 1997 2009 28 2025 204 1995 2009 33 2028 203 1995 2009 36 2031 205 1996 2009 38 2034 Existing Fleet (9)Snow Plows 208 1997 2009 40 2037 209 1998 2011 42 2040 211 2000 2012 43 2043 210 2010 2011 36 2046 212 2016 2016 33 2049 Truck 206 becomes a backup 213 2019 2019 33 2052 Truck 207 becomes a backup 214 2022 2022 33 2055 Truck 204 becomes a backup/206 is retired 215 2025 2025 33 2058 Truck 203 becomes a backup/207 is retired 216 2028 2028 33 2061 Truck 205 becomes a backup/204 is retired 217 2031 2031 33 2064 Truck 208 becomes a backup/203 is retired 218 2034 2034 33 2067 Truck 209 becomes a backup/205 is retired 219 2037 2037 33 2070 Truck 211 becomes a backup/208 is retired 220 2040 2040 33 2073 Truck 210 becomes a backup/209 is retired 221 2043 2043 33 2076 Truck 212 becomes a backup/211 is retired (continued to next page) 102 Fund:501 Equipment Rental&Replacement Fund Spokane Valley 2018 Budget (continued from previous page) Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Revenues Interfund Equip&Vehicle Lease $ 102,744 $ 35,544 $ 106,000 $ 146,429 $ 141,929 Transfers in-#001 (CenterPlace kitchen reserve) 0 0 0 36,600 36,600 Transfers in-#101 (replacements) 25,849 0 0 0 0 Transfers in-#402(addtl'pickup) 25,843 0 0 0 0 Investment Interest 792 1,449 4,394 2,000 4,000 Total Revenues 155,228 36,993 110,394 185,029 182,529 Expenditures Small tools&minor equipment 0 0 0 0 20,000 Snow plow replacement 0 0 222,440 156,800 0 Vehicle Replacement 9,799 16,144 0 0 0 Transfer out-#001 (networking equipment) 9,799 16,144 0 77,000 0 Total Expenditures 19,597 32,289 222,440 233,800 20,000 Revenues over(under)expenditures 135,631 4,704 (112,046) (48,771) 162,529 Beginning working capital 1,228,441 1,235,794 1,248,997 1,136,951 1,088,180 Ending working capital $ 1,364,072 $ 1,240,498 $ 1,136,951 $ 1,088,180 $ 1,250,709 103 Fund:502 Risk Management Fund Spokane Valley 2018 Budget The City of Spokane Valley is exposed to risks of loss related to a number of sources including tort;theft of,damage to,and destruction of assets;errors and omissions;injuries to employees;natural disasters;and unemployment claims filed by former employees through the State of Washington. The Risk Management Fund was established to account for all such related revenues and expenses. Revenues for this fund are comprised almost entirely from an annual transfer of money from the General Fund and the single largest expense is typically the insurance premium the City pays to our insurance provider,the Washington Cities Insurance Authority(WCIA). Budget Summary 2014 2015 2016 2017 2018 Actual Actual Actual Budget Budget Revenues Transfers in-#001 $ 325,000 $ 325,000 $ 325,000 $ 350,000 $ 370,000 Investment Interest 5 8 422 0 0 Total Revenues 325,005 325,008 325,422 350,000 370,000 Expenditures Auto&Property insurance 272,435 284,112 277,298 350,000 370,000 Unemployment Claims 8,532 14,722 8,820 0 0 Miscellaneous 0 0 0 0 0 Total Expenditures 280,967 298,834 286,118 350,000 370,000 Revenues over(under)expenditures 44,038 26,174 39,304 0 0 Beginning working capital 124,171 168,209 194,383 233,687 233,687 Ending working capital $ 168,209 $ 194,383 $ 233,687 $ 233,687 $ 233,687 104 CITY OF SPOKANE VALLEY,WA Capital Expenditures for 2018 SOURCE OF FUNDS #001 #101 #107 #301 #302 #309 #311 #312 #314 #402 #403 2018 REET 1 REET 2 Park Aquifer Expenditure Capital Capital Capital Pavement Capital Grade Stormwater Protection Developer Capital Outlay Description Budget General Street PEG Projects Projects Projects Preservatior Reserve Separation Management Area Grants Contributions #001 General Fund -IT capital replacements 115,000 115,000 -Police Precinct full facility generator 100,000 100,000 -0-Alert Software 11,700 11,700 Subtotal 226,700 226,7001 0I I 0I 0I 0I 0I 0I 0I 0I 0I 0I 0 #101 Street Fund -Battery backups for intersections 15,000 15,000 Subtotal 15,000 0I 15,000 I 0� 0I 0I 0I 0I 0I 0I 0I 0I 0I 0 #107 PEG Fund -PEG Capital outlay 31,000 31,000 Subtotal 31,000 0I ` 0I 31,000 I 0I 0I OIC 0I 0I 0I 0I 0I 0I 0 #303 Street Capital Projects Fund 123 Mission Ave-Flora to barker 3,625,716 711,361 2,914,355 142 Broadway @ Argonne/Mullan PCC intersection 2,250,000 450,000 1,800,000 166 Pines Rd(SR27)&Grace Ave.Intersection Safety 402,710 15,710 387,000 201 ITS Infill Project Phase 1 378,172 144,172 234,000 205 Sprague/Barker Intersection Improvements 35,700 35,700 221 McDonald Rd Diet(16th to Mission) 1,000 200 800 222 Citywide Reflective Signal Backplates 17,000 17,000 239 Bowdish Sidewalk-8th to 12th 5,000 1,000 4,000 249 SullivanNVellesley Intersection 268,000 36,180 231,820 250 9th Ave.Sidewalk 2,000 400 1,600 251 Euclid Ave.-Flora to Barker 5,000 5,000 258 32nd Ave Sidewalk-SR27 to Evergreen 407,870 75,659 332,211 259 N.Sullivan Corridor ITS Project(PE start 2017) 808,723 109,178 699,545 263 Citywide Signal Backplates 24,526 24,526 xxx Wellesley Sidewalk Project 647,665 87,435 560,230 xxx Barker Road Widening 106,500 76,988 29,512 xxx 8th Ave Sidewalk 458,958 25,063 433,895 xxx Mission Ave Sidewalk 60,250 12,050 48,200 xxx Coleman Sidewalk 25,000 5,000 20,000 xxx Argonne Reconstruction-Indiana to Montgom 512,000 102,000 410,000 xxx Indiana bus stops&crosswalks 110,000 110,000 Contingency 1 1,000,000 100,000 100,000 800,000 Subtotal 11,151,790 0 0 0 1,048,852 1,003,544 0 0 115,000 0 0 0 8,919,182 65,212 #309 Parks Capital Projects Fund 237 Appleway Trail-Sullivan to Corbin 1,853,300 301,960 1,551,340 - Appleway Trail-Evergreen to Sullivan 164,000 22,140 141,860 - CenterPlace outddor venue-Phase 1 200,000 200,000 - Browns Park lighting and path 200,000 200,000 - Park signs(Sullivan,Park Rd,Balfour) 24,000 24,000 Subtotal 2,441,300 400,0001 0I 0I 0I 0I 24,000 I 0I 324,100 I 0I 0I 0I 1,693,200 I 0 #311 Pavement Preservation Fund -Pavement preservation 4,008,600 4,008,600 Subtotal 4,008,600 0 0 0 0 0 0 4,008,600 0 0 0 0 0 0 #314 Grade Separation Fund 143 Barker BNSF Grade Separation 1,919,921 1,919,921 223 Pines Rd Underpass @ BNSF&Trent 1,000,000 1,000,000 2,919,921 0 I 0 I 0 I 01 01 01 0 I 0 I 1,000,000 I 0 I 0 I 1,919,921 I 0 #402 Stormwater Management Fund -Capital-various projects 450,000 400,000 50,000 Subtotal 450,000 0I 0I 0I 0I 0I 0I 0I 0I 0I 400,000 I 0I 50,000 I 0 #403 Aquifer Protection Area Fund -Capital-various projects 400,000 400,000 Subtotal 400,000 0I _ 0I o I o I o I oI oI oI oI 0I 400,0001 oI 0 _ Total Capital Expenditures and Related Financing 21,644,311 626,700 15,000 31,000 1,048,852 1,003,544 24,000 4,008,600 439,100 1,000,000 400,000 400,000 12,582,303 65,212 1 Contingency amount is to cover unforseen overruns,costs related to projects that were expected to complete in 2016 and the costs of projects that have not yet had funding sources identified. -Dollar figures in Italicized Bold font are paid from a combination of existing fund balance and fund revenue that is not attributable to a single project. 105 CITY OF SPOKANE VALLEY,WA Full Time Equivalent Employees Difference from Adopted Proposed 2017 to 2018 2008 2009 2010 2011 2012 12013 2014 2015 2016 2017 2018 +(-) #001 -General Fund (1) City Manager/City Clerk 5 5 5 5 5 5 5 5 5 5 7 2.000 City Attorney 3 3 3 3 3 3 3 3 3 3 3.5 0.500 Deputy City Manager 8 8 8 7 7 6 6 6 6 6 3 (3.000) Finance 9 10 12 11 11 10.75 11.75 11.75 11.75 11.75 11.75 0.000 Human Resources 2 2 2 2 2 2 2 2 2 2 2 0.000 Public Works 7.5 7.5 7.5 7.5 7.5 7 7.375 7.375 7.375 6.375 0 (6.375) City Hall Operations&Maintenance 0 0 0 0 0 0 0 0 0 1 1 0.000 CPW-Engineering 0 0 0 0 0 0 0 0 0 0 12 12.000 CPW-Economic Development 0 0 0 0 0 0 0 0 0 0 6.375 6.375 CPW-Building and Planning 0 0 0 0 0 0 0 0 0 0 19 19.000 CED-Administration 3 3 3 3 3 2 2 2 2 1 0 (1.000) CED-Economic Development 0 0 0 0 0 0 0 2.5 2.65 4 0 (4.000) CED-Development Services 0 0 0 0 0 0 0 11 11 10 0 (10.000) CED-Engineering 8 8 8 6 6 8 7 0 0 0 0 0.000 CED-Planning 9 9 9 8.5 8.5 8 8 0 0 0 0 0.000 CED-Building 14.75 14.75 14.75 12.75 12.75 11.5 12.5 14 14 15 0 (15.000) Parks&Rec-Admin 2 2 2 2 2 2 2 2 2 2 2 0.000 Parks&Rec-Recreation 1 1 1 1 1 1 1 1 1 1 1 0.000 Parks&Rec-Senior Cntr 1 1 1 1 1 1 1 1 1 1 1 0.000 Parks&Rec-CenterPlace 7 7 7 5 5 5 5 5 5 5 5 0.000 Total General Fund 80.25 81.25 83.25 74.75 74.75 72.25 73.625 73.625 73.775 74.125 74.625 0.500 #101 -Street Fund 4.4 5 5 5 4.5 5 5.375 5.725 5.725 5.725 5.725 0.000 #303-Street Capital Project Fund 3.5 3.5 3.5 3.5 3.5 3.5 3.5 3.5 3.5 3.5 4.5 1.000 #402-Stormwater Fund 4 4 4 4 4.5 4.5 4.75 4.4 4.4 4.4 4.4 0.000 Total FTEs 92.15 93.75 95.75 87.25 87.25 85.25 87.25 87.25 87.4 87.75 89.25 1.500 FTEs for 2017 reflect the reorganization that was effective in April 2017. The original 2017 Budget had FTEs of 88.4. Reflects new departments that were created in the reorganization that was effective April 2017. Reflects limited term Engineering Tech 1 becoming regular full time position. This position is 100%included in Fund#303 and paid for through capital projects. Supplemental budget request for half-time attorney. 106 2017 Work Force Comparison The 26 Washington Communities with a Population of 30,000 to 100,000 CITY POPULATION FULL-TIME PART-TIME Auburn 78,960 427 1 Bothell 44,370 318 13 Bremerton 40,630 306 19 Burien 50,680 65 7 Des Moines 30,860 118 6 Federal Way 96,350 315 9 Issaquah 36,030 236 11 Kennewick 80,280 360 7 Kirkland 86,080 589 14 Lacey 48,700 260 1 Lakewood 59,280 202 5 Longview 37,510 303 8 Lynnwood 36,950 342 8 Marysville 65,900 253 8 Olympia 52,160 567 14 Pasco 71 ,680 341 2 Pullman 33,280 201 32 Puyallup 40,500 255 9 Redmond 62,110 623 26 Sammamish 62,240 106 7 Shoreline 55,060 137 10 Spokane Valley 94,890 88 2 University Place 32,610 46 7 Walla Walla 33,840 271 14 Wenatchee 34,070 157 2 Yakima 93,900 677 27 AVERAGE 291 10 Source: Association of Washington Cities Survey: 2017 Participant Data -Cities and Towns 107 EMPLOYEE POSITION CLASSIFICATION MONTHLY SALARY SCHEDULE Salary Schedule Effective January 1,2018 Position Title Grade 2018 Range City Manager Unclassified Deputy City Manager 21-22 8,888.39 - 14,898.90 City Attorney 21 8,888.39 - 13,409.13 Finance Director 21 8,888.39 - 13,409.13 Parks and Recreation Director 20 7,999.45 - 11,133.86 City Engineer 19 7,199.37 - 10,862.30 Deputy City Attorney 19 7,199.37 - 10,862.30 Human Resources Manager 19 7,199.37 - 10,862.30 Planning Manager 18 6,480.26 - 9,775.59 Building Official 18 6,480.26 - 9,775.59 Engineering Manager 18 6,480.26 - 9,775.59 Economic Development Manager 18 6,480.26 - 9,775.59 Senior Engineer 17 5,831.91 - 8,797.67 Accounting Manager 17 5,831.91 - 8,797.67 Assistant Building Official 17 5,831.91 - 8,797.67 Attorney 16 5,248.20 - 7,917.40 City Clerk 16 5,248.20 - 7,917.40 Engineer 16 5,248.20 - 7,917.40 Public Works Superintendent 16 5,248.20 - 7,917.40 Senior Administrative Analyst 16 5,248.20 - 7,917.40 Senior Planner 16 5,248.20 - 7,917.40 Development Services Coordinator 16 5,248.20 - 7,917.40 GIS/Database Administrator 16 5,248.20 - 7,917.40 Accountant/Budget Analyst 16 5,248.20 - 7,917.40 Associate Planner 15 4,724.02 - 7,126.14 Assistant Engineer 15 4,724.02 - 7,126.14 IT Specialist 15 4,724.02 - 7,126.14 Engineering Technician II 15 4,724.02 - 7,126.14 Economic Development Project Specialist 15 4,724.02 - 7,126.14 Senior Plans Examiner 15 4,724.02 - 7,126.14 Human Resource Analyst 14 4,251.88 - 6,414.02 Administrative Analyst 14 4,251.88 - 6,414.02 CenterPlace Coordinator 14 4,251.88 - 6,414.02 Planner 14 4,251.88 - 6,414.02 Building Inspector II 14 4,251.88 - 6,414.02 Plans Examiner 14 4,251.88 - 6,414.02 Public Information Officer 14 4,251.88 - 6,414.02 Engineering Technician I 14 4,251.88 - 6,414.02 Senior Permit Specialist 14 4,251.88 - 6,414.02 Code Enforcement Officer 14 4,251.88 - 6,414.02 Maintenance/Construction Inspector 13-14 3,826.38 - 6,414.02 Recreation Coordinator 13-14 3,826.38 - 6,414.02 Customer Relations/Facilities Coordinator 13 3,826.38 - 5,772.39 Building Inspector I 13 3,826.38 - 5,772.39 Executive Assistant 13 3,826.38 - 5,772.39 Planning Technician 13 3,826.38 - 5,772.39 Deputy City Clerk 12-13 3,445.00 - 5,772.39 Senior Center Specialist 12-13 3,445.00 - 5,772.39 Human Resources Technician 12-13 3,445.00 - 5,772.39 Permit Facilitator 12 3,445.00 - 5,195.03 Help Desk Technician 12 3,445.00 - 5,195.03 Administrative Assistant 11-12 3,099.55 - 5,195.03 Permit Specialist 11-12 3,099.55 - 5,195.03 Accounting Technician 11-12 3,099.55 - 5,195.03 Maintenance Worker 11-12 3,099.55 - 5,195.03 Office Assistant II 10-11 2,789.41 - 4,675.75 Custodian 10 2,789.41 - 4,207.20 Office Assistant I 9-10 2,510.78 - 4,207.20 Note: Slight rounding differences may exist between the figures reflected on this page and the actual payroll rates computed by the Eden Payroll System. 108 CITY OF SPOKANE VALLEY,WA Glossary of Budget Terms Accrual Basis—A basis of accounting in Capital Improvement — Expenditures which revenues and expenditures are related to acquisition, expansion or recorded at the time they occur as rehabilitation of an element of the opposed to when cash is actually received government's physical plant; sometimes or spent. referred to as infrastructure. Appropriation — A legal authorization Capital Outlay— Fixed assets that have granted by the City Council to make general value of$5,000 or more and have expenditures and to incur obligations for a useful economic lifetime of more than a specific purpose. one year. Assessed Valuation — The valuation set Capital Project — Major construction, upon real estate and certain personal acquisition, or renovation activities property by the County Assessor as a which add value to government's basis for levying property taxes. physical assets or significantly increase their useful life, also called capital Authorized Positions — Employee improvements. positions, which are authorized in the adopted budget, to be filled during the Capital Projects Fund—A fund created year. to account for all resources and expenditures used for the acquisition of Bond — A long-term promise to repay a fixed assets except those financed by specified amount(the face amount of the enterprise funds. bond) on a particular date (the maturity date). The most common types of bonds Contingency — A budgetary reserve set are general obligation revenue bonds. aside for emergencies or unforeseen Bonds are primarily used to finance expenditures not otherwise budgeted. capital projects. Contractual Services — Services Budget—A plan of financial activity for rendered to a government by private a specified period of time (fiscal year or firms, individuals, or other governmental biennium) indicating all planned agencies. revenues and expenses for the budget period. Debt Service — Payment of interest and principal on borrowed money according Budget Message — The opening section to a predetermined payment schedule. of the budget that provides the City Council and the public with a general Department — The basic unit of service summary of the most important aspects of responsibility, encompassing a broad the budget, changes from the current and mandate of related service previous years, and the views and responsibilities. recommendations of the Mayor. 109 Division — Can be a subunit of a department which encompasses a GASB — The Governmental Accounting substantial portion of the duties assigned Standards Board, established in 1985, is to a department(e.g. Building Division in the current standard-setting board for the Planning and Community governmental GAAP. Development Department). General Fund— The principal operating Encumbrance — The commitment of fund of the City used for general appropriated funds to purchase an item or governmental operations. Taxes and fees service. To encumber funds means to set that generally have no restriction on their aside or commit funds for a specified use support it. future expenditure. General Obligation (G.O.) Bonds — Expense — Charges incurred (whether This type of bond is backed by the full paid immediately or unpaid) for faith, credit and taxing power of the operations, maintenance, interest or other government issuing it. charges. Indirect Cost— A cost necessary for the Face Value — The amount of principal functioning of the organization as a that must be paid at maturity for a bond whole, but which cannot be identified issue. with a specific product, function or activity. Fiscal Year — A twelve-month period designated as the operating year for Infrastructure—The physical assets of a accounting and budgeting purposes in an government (e.g. streets, water, sewer, organization. public buildings, and parks). Full-time Equivalent Position (FTE) — Interfund Transfers—The movement of A full-time or part-time position monies between funds of the same converted to the decimal equivalent of a governmental entity. full-time position based on 2,080 hours per year. For example, a part-time person Levy—To impose taxes for the support of working 20 hours per week would be the governmental activities. equivalent of 0.5 of a full-time position. Long-term Debt— Debt with a maturity Fund—A fiscal entity with revenues and of more than one year after the date of expenses that are segregated for the issuance. purpose of carrying out a specific purpose or activity. Mission Statement— A broad statement of the intended accomplishment or basic GAAP—Generally Accepted Accounting purpose of a program. Principles. Uniform minimum standards for financial accounting and recording, Modified Accrual Accounting—A basis encompassing the conventions,rules, and of accounting in which expenditures are procedures that define accepted accrued but revenues are accounted for accounting principles. when they become measurable and 110 available. Since this type of accounting Taxes— Compulsory charges levied by a basis is a conservative financial government for the purpose of financing approach, it is recommended as the services performed for the common standard for most governmental funds. benefit. This term does not include specific charges made against particular Operating Budget — The portion of the persons or property for current or budget that pertains to daily operations permanent benefits such as special that provide basic governmental services. assessments. Neither does the term include charges for services rendered Ordinance — A formal legislative only to those who pay, for example, enactment by the City Council. If it is not sewer service charges. in conflict with any higher form of law, such as a statute or constitutional Unreserved Fund Balance—The portion provision, it has the full force and effect of a fund's balance that is not restricted of law within the boundaries of the for a specific purpose and is available for municipality to which it applies. general appropriation. Program — The smallest organization User Charges—The payment of a fee for that delivers a specific set of services. A direct receipt of a public service by the program may be an entire department; or party who benefits from the service. if a department encompasses significantly diverse responsibilities or Vision Statement — A short statement large work forces, a single department that conveys the big picture of the may be divided into two or more organization. It is general in scope, not programs. restricting. It answers the question "Why?" Reserve — An account used to either set aside budgeted revenues that are not required for expenditure in the current budget year or to earmark revenues for a specific future purpose. Resolution — A special or temporary order of a legislative body—an order of a legislative body requiring less legal formality than an ordinance or statute. Resources — Total amounts available for appropriation including estimated revenues, fund transfers, and beginning balances. Revenue — Sources of income financing the operations of government. 111 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 24, 2017 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Council Awards of Outside Agency Funding Requests for the 2018 Budget. GOVERNING LEGISLATION: This is a component of the annual budget development process. PREVIOUS COUNCIL ACTION TAKEN: No previous action has been taken. BACKGROUND: The City has provided funding assistance to local social service and economic development agencies dating back to the City's incorporation in 2003, and this is again up for consideration in the 2018 Budget development process. Through this process, the City is contracting for services that it might otherwise provide. These services include economic development and support of the poor and infirm (as allowed by the Washington State Constitution Article 8, Section 7). Currently included in the 2018 Budget is $150,000 for this purpose. On September 19th Council heard 5-minute presentations from those agencies requesting funding (see below), and based upon those written requests, presentations and ensuing questions, individual Councilmembers submitted to the Finance Department their recommendations for agency funding (detail on the attached sheet). OUTSIDE AGENCY PRESENTATIONS Economic Development Agencies Social Service Agencies September 19,2017 September 19,2017 Requested Requested 1 Greater Spokane Valley Chamber of Commerce 65,000 6 Abuse Recovery Ministry&Services(ARMS) 3,750 2 Spokane Valley Arts Council 76,100 7 Arts Academy of Spokane 4,000 3 Spokane Valley Heritage Museum 3,500 8 Catholic Charities Spokane 75,000 4 Spokane Valley Summer Theatre 5,000 9 Children First Therapy 20,200 5 Valleyfest 50,000 10 Elevations;a Children's Therapy Resource Founc 5,000 11 Family Promise of Spokane 18,500 12 GraceSon Housing Foundation 500 13 Greater Spokane County Meals on Wheels 48,000 14 Greater Spokane Substance Abuse Council 9,000 15 Hearth Homes 20,000 16 HRC Ministries 100,000 17 Life Services Choice 100,000 18 Spokane Neighborhood Action Partners(SNAP) 20,000 19 Spokane Valley Partners 35,000 20 The Jonah Project 49,500 21 Volunteers of America 18,975 22 Widows Might 30,000 23 YMCA of the Inland NW(Spokane Valley) 5,000 24 YWCA Spokane 8,000 199,600 $570,425 OPTIONS: We plan to employ essentially the same methodology to make awards as was used during award processes for the years of 2013 through 2017; however the 2018 process described below adds an additional step as a result of a Council allocation scenario that we have not experienced in previous years (step #8). This process includes the following steps: 1. After agencies interested in receiving City funds for either social service or economic development purposes had submitted written application materials seeking funding assistance, each agency was given the opportunity to make a verbal presentation to the City Council. 2. Council members delivered their recommendations to the Finance Director for how much funding assistance should be provided to each agency. The total of the award amounts recommended by each Councilmember should equal no more than the amount of money included in the budget. 3. The Finance Director then prepared a summary of Councilmember recommendations that included both the number of Council votes received for each agency and the average of all the award recommendations. 4. Agencies that received four or more Council votes will be awarded the average of the Council recommendations. 5. Agencies that received fewer than four votes will not be considered for funding. 6. Any Council awards recommended to agencies that receive three or fewer Council votes will be added together and distributed evenly among those agencies that received seven Council votes. The distribution will be a simple arithmetic average of the total amount remaining to be awarded, divided by the number of agencies receiving seven votes. 7. In no event will any agency receive an allocation greater than their initial request. If the distribution referenced in #6 above were to cause an agency to receive an allocation greater than their initial request, that portion that would be greater than the request shall be divided equally among the other agencies receiving seven Council votes. 8. If the distribution process in steps #6 and #7 above causes all of the seven vote agencies to exceed their requests, then any remainder shall be divided equally among the other agencies receiving five and six Council votes. RECOMMENDED ACTION OR MOTION: Based upon a written recommendation received from each Councilmember, staff prepared the attached summary to support the following proposed motion: I move to award 2018 Outside Agency funding as follows: Greater Spokane Valley Chamber of Commerce - $17,694; Spokane Valley Arts Council - $30,708; Spokane Valley Heritage Museum - $3,500; Spokane Valley Summer Theatre - $2,357 Valleyfest - $28,122; Family Promise of Spokane - $4,607; Greater Spokane County Meals on Wheels - $15,266; Hearth Homes (Naomi) - $20,000; Spokane Valley Partners - $17,623; and Widows Might - $10,123. BUDGET/FINANCIAL IMPACTS: $150,000 is included in the 2018 Budget for this purpose. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Spreadsheet reflecting a summary of Councilmember recommendations for outside agency funding. H:\Budget\2018\Outside Agencies Grant Awards\2017 10 24\Council Recommended Awards for 2018 as of 2017 10 24 CITY OF SPOKANE VALLEY,WA 10/24/2017 2018 Budget Summary of Outside Agency Allocations Recommended by City Council Presented to Councilmember Recommendations #of Council Higgins I Collier I Woodard I Pace I Haley I Wood I Munch Votes Average Requested 10/24/2017 Economic Development Agencies 1 Greater Spokane Valley Chamber of Cc 25,000 0 25,000 0 20,000 15,000 10,000 5 13,571 65,000 c 17,694 2 Spokane Valley Arts Council 25,000 0 25,000 76,100 20,000 30,000 10,000 6 26,586 76,100 c 30,708 3 Spokane Valley Heritage Museum 3,500 763 3,500 3,500 3,500 3,500 3,500 7 3,109 3,500 b 3,500 4 Spokane Valley Summer Theatre 4,000 0 2,500 5,000 5,000 0 0 4 2,357 5,000 2,357 5 Valleyfest 20,000 0 8,000 50,000 40,000 30,000 20,000 6 24,000 50,000 c 28,122 Total econ.develop.agencies 77,500 763 64,000 134,600 88,500 78,500 43,500 69,623 199,600 82,381 Social Service Agencies 6 Abuse Recovery Ministry&Services(A 0 0 0 0 0 0 0 0 0 a 3,750 0 7 Arts Academy of Spokane 0 0 2,500 0 0 0 2,000 2 643 a 4,000 0 8 Catholic Charities Spokane 9,500 0 0 0 0 0 0 1 1,357 a 75,000 0 9 Children First Therapy 0 0 0 0 0 0 0 0 0 a 20,200 0 10 Elevations;a Children's Therapy Resou 0 0 0 0 0 0 2,000 1 286 a 5,000 0 11 Family Promise of Spokane 8,000 9,250 10,000 0 0 5,000 0 4 4,607 18,500 4,607 12 GraceSon Housing Foundation 0 500 0 0 0 500 500 3 214 a 500 0 13 Greater Spokane County Meals on Whe 20,000 0 15,000 0 15,000 8,000 20,000 5 11,143 48,000 c 15,266 14 Greater Spokane Substance Abuse Co! 5,000 0 4,500 0 0 0 4,000 3 1,929 a 9,000 0 15 Hearth Homes 9,500 5,000 11,000 15,400 11,500 10,000 10,000 7 10,343 20,000 b 20,000 16 HRC Ministries 0 100,000 0 0 0 20,000 10,000 3 18,571 a 100,000 0 17 Life Services(Choice 0 20,000 0 0 0 0 10,000 2 4,286 a 100,000 0 18 Spokane Neighborhood Action Partners 0 0 0 0 20,000 0 10,000 2 4,286 a 20,000 0 19 Spokane Valley Partners 12,500 0 28,000 0 15,000 24,000 15,000 5 13,500 35,000 c 17,623 20 The Jonah Project 0 0 0 0 0 0 5,000 1 714 a 49,500 0 21 Volunteers of America 0 9,488 0 0 0 0 8,000 2 2,498 a 18,975 0 22 Widows Might 8,000 5,000 15,000 0 0 4,000 10,000 5 6,000 30,000 c 10,123 23 YMCA of the Inland NW(Spokane Valle 0 0 0 0 0 0 0 0 0 a 5,000 0 24 YWCA Spokane 0 0 0 0 0 0 0 0 0 a 8,000 0 Total social service agencies 72,500 149,238 86,000 15,400 61,500 71,500 106,500 80,377 570,425 67,619 Total 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 770,025 150,000 Remaining $0 Sum of agencies receiving fewer than 4 votes a 34,784 "+"or""average of awards<or>$150,000 0 Balance remaining to be allocated 34,784 Allocate balance remaining among 7 vote agencies 2 Amount allocated to each agency 17,392 b Spokane Valley Heritage Museum request 3,500 Hearth Homes request 20,000 Average of 7 vote Councilmember awards (13,452) Unallocated balance awarded to above agencies 10,048 Initial balance remaining to be allocated 34,784 Less: Unallocated balance awarded 7 vote agencies (10,048) Remaining unallocated balance 24,736 Allocate balance remaining among 5&6 vote agencies 6 Amount allocated to each agency 4,123 c 2017 10 24 RCA CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 24, 2017 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Pines Grade Separation GOVERNING LEGISLATION: None PREVIOUS COUNCIL ACTION TAKEN: • Administrative report, Bridging the Valley, May 7, 2013 • Resolution No. 17-011 adopting the 2016-2021 Six Year Transportation Improvement Program (TIP), which included both the Barker Road and the Pines Road Grade Separation Projects (GSP) —June 23, 2015 • Adopted the 2016-2021 Six Year Transportation Improvement Program (TIP), which included the Pines Road Grade Separation Project (GSP) — • Motion to acquire Pinecroft property - January 10, 2017 • Council passed Resolution 17-006, amending the 2017 TIP, February 28, 2017. • Administrative report seeking Council consensus to move forward with project design - March 28, 2017 • Resolution No. 17-011 adopting the 2018-2023 Six-Year TIP, which included the Grade Road GSP - May 23, 2017 • Motion passed to select a Consultant for Pines/BNSF Grade Separation Project, Phase 1 Design Contract - July11, 2017. BACKGROUND: Staff issued a Request for Qualifications (RFQ) for engineering design services for the Pines Road GSP in 2016. HDR Engineering and DEA (Consultants) were selected to design the project in May 2017. On July 11, 2017 the City Council authorized the City Manager to award an engineering services contract to the Consultants. The design will be completed in two phases. In the first phase, the Consultant will analyze and compare two alternatives in terms of cost, right-of-way needs, impacts to existing properties, constructability, safety, and other pertinent project elements so the City can select the preferred alternative. In the second phase, the Consultant will complete the preliminary engineering design of the selected alternative. The alternatives being analyzed as part of the Phase I design are provided in Appendix A. Staff and HDR will discuss the alternatives with council on October 24, 2017. OPTIONS: Discussion only RECOMMENDED ACTION OR MOTION: Discussion only BUDGET/FINANCIAL IMPACTS: Varies as presented in the attached presentation. STAFF CONTACT: Gloria Mantz, PE - Engineering Manager John Hohman, Deputy City Manager ATTACHMENTS: Presentation; Conceptual Cost Estimates; Alternatives ©2015 HDR,Inc.,all rights reserved. City of Spokane Valley City Council Meeting October 24, 2017 ©2015 HDR,Inc.,all rights reserved. DO Ul 1 1, 11747.-:',"•:;14..,:;l14..;:. A ` I ;14.° •r Y pE 10 F ki LI ..4: • •4R ti• . b_b_ I 71 �e jam.. P. NC tie•1 `' L ,1- •J a. ,r a •{_ — FOS e •. RC 0-• ____i__,, ._i__,__T• - • . --.7 .. :4410011 .: ": SF - SIM x,11— • m'^e 1 'YYYrY • • Project Location ��ti r�E 7 J - � v _ l \,,••;,o Background .Y:,._-- � �� .. g ....- Project Details MM , :~ -Y . Existing Trains per Day 56 " Vehicle ADT at Crossing 16,400 Existing Level of Service E u Proposed Level of Service Pending The grade separation project will: Daily Train Whistles 112 o Improve safety, Acres of Undeveloped Land 226 o Save an average wait time of 162 min. per day. Total Vehicle Accidents Since 2012 59 0 Reduce noise; 0 Improve emergency access, Injury Accidents Since 2012 22 0 Improve failing level of service at the intersection; Property Damage Accidents Since 2012 37 and Crash Risk (fatalities/year) 0.047 0 Provide reliable transportation network for local residents, Trent Elementary and freight movement. Project Description • Pines Road Underpass of BNSF • Closure of University Road or Vista Road • Eliminates at-grade Pines Road/ BNSF at-grade crossing with BNSF crossing. • Lowering of Trent Avenue/Pines Road • WSDOT is actively participating in the intersection and lane capacity addition design. • Alternative 1 — Pines Road o Two southbound lanes, three northbound lanes o Sidewalk and bicycle lanes • Alternative 2 — Pines Road o Two southbound lanes, two northbound lanes o Sidewalk and bicycle lanes f[ �f Alternative 1 — Signalized Intersection , ' - 't'� - }� , `: * `r • Lowers Trent Ave. 10 to 12 feet at the intersection with ' , iit *3 AV f y" Pines Road } - �' • Crosses under BNSF at 90 degrees , ,- ` C c � `++'ON,, 4 al = rt'Y. "....c .. - . t Pros � : k' 0-1 . ,., • Less BNSF right-of-way 1: 1 �; �_. • BNSF railroad bridge construction cost lower ° , ' ° � i$"`�� ConsI �y 5 lg.• More right-of-way impacts .1IliI ' -r - { � ' - ral- - i ni.- • More businesses impacted p • More impact to Trent Ave during construction = • Higher cost than Alternative 2 1 1 rf - 4 $23.3 Million Pj ,L,. Alternative 1 — Roundabout �.\• ...., � �� $ ; �� ' - _ r Y ` , xar,,N P s. • Lowers Trent Ave. 10 to 12 feet at the intersection with 1-4174 a rt .,¢� Pines Road ,. - ,c, + `, • Crosses under BNSF at 90 degrees A 4 ik ? (000/ Pros • Lower maintenance costs � � : • I. i - Roundabout preferred by WSDOT � � • Improved level of service 0 1 v :: �. • Less BNSF right-of-way required �� ` Cons ' • More right-of-way impacts : i s .1 , 11. Wg • More businesses impacted �a � � : �1 • More impact to Trent Ave during construction 4r I • Higher cost than Alternative 2 23.1 Million A :114ri,?Iiihk s'N" ' ,,,/,,,,r Alternative 2 - Signalized Intersection ±} . r N .� Y i , S i}4- ` q;01"1%, � • Pines intersects Trent Ave. at current elevation 1C ,, _, • �l y ` }i . • Pines Crosses under BNSF at a skew �,.. ` ^,,,��kkk"� r •; l ��r + y� y j ti fs:=�Y'..f..s ,ENS 1.0 Pros • Less impacts to existing businesses and non-BNSF ROW , r _ ' '. • Less impact to Trent Ave during construction - ; , . • Lower cost than Alternative 1 �.4 ' y�pHkgO PY I` Cons • Reduced speeds on Pines • BNSF railroad bridge construction cost higher -,- • More BNSF right-of-way impacts g Y p ,4s - • r k= I— - I Yr 19 Million E� 'ii - ' Yat (_ =� Alternative 2 - Roundabout • Pines intersects Trent Ave. at current elevation `� ' , Y , Pines crosses under BNSF at a skew . s. . . , • :.. \ ,1 - Pros rYA • Lower maintenance costs • Roundabout preferred by WSDOT n.. • Improved level of service ",a� • Less impacts to existing businesses and non-BNSF ROW ..�kpt�E�•°I • Less impact to Trent Ave during construction 11111111...,...:-\11.-: � , _;;: • Lower cost than Alternative 1 -- ,� . Cons • Reduced speeds on Pines �, ' �°''§ y • BNSF railroad bridge construction cost higher .. -=' .. . .:, • More BNSF right-of-way impacts =` -1, . ,RB UpK ,w $ 20.2 Million `r �"- `� '•��-x--� tea. 0 + e i = 0 _ .. 7 - ,rot T" I. ! > - �* - y I .-r - yL} 1 _ 'A n : Amt f _ _ ., i 0 '� rL i_., y, r-I r ifferP - *NJw 1 AO 1 .1 I inb ., ll an o. . • A A -'01121,I , • , .t.-1, It * -:'-t-,-r-'-.1. . _ .A.r..A .., y. •° `` —� . G .. I kI it s �{ �I, a 7 Y f , , , ,,;I .,_. k ' `4I ,�}' IIID i�� i rt. I _ Vista and University Closure • Bridging the Valley • N. Park Road - N. Vista closure • N. Pines Road - N. University closure • BNSF — Project Partner • BNSF will ask for a 2:1 exchange for all new crossings (at-grade or structure) • Open House - mixed reaction from the public Stakeholder and Public Outreach • BNSF Coordination • BNSF meeting has occurred with City and WSDOT • BNSF has provided input on design assumptions • BNSF has provided as-built track plans • WSDOT Coordination • WSDOT attends all progress meetings • WSDOT hosted a meeting with their staff, City, and design team I I i to review both alternatives. • Informational Open House- October 4, 2017 from 5 to 7 pmI I ~ o 70 people signed in ', �`�; ' o Alternative 2 was the preferred alternative ,' , -, 1111 ' I A ,. ,,,,... _„...v , , r/1 j., Stakeholder and Public Outreach - Public Concerns • Sound and frequency of the train whistles and • Alternative 2 Roundabout: horns. o turning movements for large trucks; and • Request of potential quiet zones study at: o Traffic diversions given how narrow the adjacent o UP crossing at Pines. streets, like Portland Avenue, would account for large vehicles and increased traffic o BNSF crossings at Vista, Evergreen, and all crossings between Argonne and Havana. • Impact to traffic and the new intersection from • The Spokane County Wastewater Maintenance future development of Coyote Rock Shop and a resident want the intersection of • People generally had questions and concerns Portland Avenue and Cement Road improved if about the roundabout Alternative 2 is chosen. Next Steps • Finish Alternatives Analysis o Evaluate Alternative Traffic Impacts o Evaluate Alternative Railroad Including Roundabout vs. Signal o Bridge Impacts • Develop an Alternatives Evaluation Matrix • Develop Alternatives Evaluation Report • Select preferred alternative • Develop Phase 2 scope and negotiate fee for final design • Begin Phase 2 final design in 2018 Questions? Pines Road GSP Opinion of Probable Cost* Alternatives Alternative 1 Signal YEAR Design ROW Construction 2017 $ 2,180,279.00 $ 4,200,000.00 $ 16,933,497.52 $ 23,313,776.52 2018 $ 4,326,000.00 $ 17,441,502.44 2019 $ 17,964,747.51 2020 $ 18,503,689.94 Opinion of Probable Cost $ 25,009,968.94 Alternative 1 Roundabout Design ROW Construction 2017 $ 2,153,676.00 $ 4,200,000.00 $ 16,726,883.60 $ 23,080,559.60 2018 $ 4,326,000.00 $ 17,228,690.11 2019 $ 17,745,550.81 2020 $ 18,277,917.34 Opinion of Probable Cost $ 24,757,593.34 Alternative 2 Signal Design ROW Construction 2017 $ 1,849,881.00 $ 2,760,000.00 $ 14,367,409.10 $ 18,977,290.10 2018 $ 2,842,800.00 $ 14,798,431.37 2019 $ 15,242,384.31 2020 $ 15,699,655.84 Opinion of Probable Cost $ 20,392,336.84 Alternative 2 Roundabout Design ROW Construction 2017 $ 1,962,299.00 $ 2,930,000.00 $ 15,240,519.52 $ 20,132,818.52 2018 $ 3,017,900.00 $ 15,697,735.10 2019 $ 16,168,667.15 2020 $ 16,653,727.17 Opinion of Probable Cost $ 21,633,926.17 *Adds inflation to ROW and Construction costs �` City of Spokane Valley, WA I) CITY OF pokane Pines Road/BNSF Grade Separation Project jValley. Opinion of Probable Construction Cost Alternative 1 ITEM Contingency TRENT PINES TOTAL NO. Code(%) or ITEM UNIT UNIT PRICE ITEM COST QUANTITY QUANTITY QUANTITY Unit 1 Construction Subtotal $11,012,408 2 Mobilization $1,101,241 3 Subtotal $12,113,649 4 Unit Price Contingencies $8,578,408 $1,715,682 5 Percentage Item Contingencies $2,434,000 $705,860 7 Contingencies 20.0% $2,421,542 8 Subtotal $14,535,191 9 Sales Tax(N/A included in unit costs) $0 10 Subtotal $14,535,191 11 Total Construction Subtotal $14,535,191 12 Design Engineering $2,180,279 13 RIGHT-OF-WAY $4,200,000 14 Construction Engineer and Inspection $2,398,307 15 TOTAL PROJECT COST(DESIGN,CONSTRUCTION,CONSTRUCTION ENGINEERING) $23,313,776 CONCEPTUAL ESTIMATE FOR TOTAL ALTERNATIVE $23,313,776 C:\Users\smarshal\Desktop\Pines_Road-Conceptual Cost Estimate 2017-10-18.xls 5 of 17 10/18/2017 7:26 AM _ City of Spokane Valley,WA K/1— Spokane Pines RoadBNSF Grade Separation Project Walley Opinion of Probable Construction Cost Alternative 1 with Roundabout ITEM Contingency TRENT PINES TOTAL NO. Code(%) or ITEM UNIT UNIT PRICE ITEM COST QUANTITY QUANTITY QUANTITY Unit 1 Construction Subtotal $10,881,107 2 Mobilization _ $1,088,111 3 Subtotal I $11,969,218 4 Unit Price Contingencies $8,757,107 20% $1,751,421 5 Percentage Item Contingencies $2,124,000 30% $637,200 4 Contingencies 20.0% $2,388,621 5 Subtotal $14,357,840 6 Sales Tax(N/A included in unit costs) $0 7 Subtotal I J $14,357,840 8 Total Construction Subtotal $14,357,840 9 Design Engineering 15% $2,153,676 10 RIGHT-OF-WAY $4,200,000 11 Construction Engineer and Inspection 16.5% $2,369,044 12 13 TOTAL PROJECT COST(DESIGN,CONSTRUCTION,CONSTRUCTION ENGINEERING) $23,080,559 CONCEPTUAL ESTIMATE FOR TOTAL ALTERNATIVE 11111111116L $23,080,559 C:\Users\smarshal\Desktop\Pines_Road-Conceptual Cost Estimate 2017-10-18.xls 9 of 17 10/18/2017 7:26 AM City of Spokane Valley, WA F)1. Spokane Pines Road/BNSF Grade Separation Project iiValleyOpinion of Probable Construction Cost Alternative 2 ITEM Contingency TRENT PINES TOTAL NO. Code(%) or ITEM UNIT UNIT PRICE ITEM COST QUANTITY QUANTITY QUANTITY Unit 1 Construction Subtotal $9,344,508 2 Mobilization 10% $934,451 3 Subtotal ' $10,278,959 4 Unit Price Contingencies $7,292,508 20% $1,458,502 5 Percentage Item Contingencies $2,052,000 29% $595,080 6 Contingencies 20.0% $2,053,582 7 Subtotal $12,332,540 8 Sales Tax(N/A included in unit costs) $0 9 Subtotal $12,332,540 10 Total Construction Subtotal $12,332,540 11 Design Engineering 1b% $1,849,881 12 RIGHT-OF-WAY $2,760,000 13 Construction Engineer and Inspection $2,034,869 14 15 TOTAL PROJECT COST(DESIGN,CONSTRUCTION,CONSTRUCTION ENGINEERING) $18,977,291 CONCEPTUAL ESTIMATE FOR TOTAL ALTERNATIVE $18,977,291 C:\Users\smarshal\Desktop\Pines_Road-Conceptual Cost Estimate 2017-10-18.xls 13 of 17 10/18/2017 7:26 AM City of Spokane Valley, WA F)1 Spokane Pines Road/BNSF Grade Separation Project .Valley Opinion of Probable Construction Cost Alternative 2 with Roundabout Contingency ITEM TRENT PINES TOTAL Code(%) or ITEM UNIT UNIT PRICE ITEM COST NO. Unit QUANTITY QUANTITY QUANTITY 1 Construction Subtotal $9,912,793 2 Mobilization $991,279 3 Subtotal $10,904,072 4 Unit Price Contingencies $8,136,793 $1,627,359 5 Percentage Item Contingencies $1,776,000 $550,560 4 Contingencies 20.0% $2,177,919 5 Subtotal $13,081,991 6 Sales Tax(N/A included in unit costs) $0 7 Subtotal = ' $13,081,991 8 Total Construction Subtotal $13,081,991 9 Design Engineering 15% $1,962,299 10 RIGHT-OF-WAY $2,930,000 11 Construction Engineer and Inspection -5.5% $2,158,528 12 13 TOTAL PROJECT COST(DESIGN,CONSTRUCTION,CONSTRUCTION ENGINEERING) $20,132,818 CONCEPTUAL ESTIMATE FOR TOTAL ALTERNATIVE $20,132,811 C:\Users\smarshal\Desktop\Pines_Road-Conceptual Cost Estimate 2017-10-18.xls 17 of 17 10/18/2017 7:26 AM o 200 aoa „ .;< SCALE IN FEET MTTRENT 3ENTARY `\M\\ id, _ t f — _ SCHOOL.-- � --•. /— — a - , , 10111P gid, , . w 1 1 . vi_ - , ' -- °ig - - * "ro-, li.- 12-1••• , r. - 14_ �" ,h`d\` , ,.. ...` mac. *� r`,, iii y � K +}Z/t 6 ' Y yy . ilk 1111 RD Qr •1' N PINES - ". lo w ' // / i \ ,:iis• *V.. .`‘. ,)1 ;..:,... ...ft / ..___.— „ - Ai : 11 4 -- :.' -- ----- \ in 1 .. , , ii, ..,,.., „ i ,,, ____ ,,,,,. " .,, - Ak.,_ 40 ,•--' * 1 \d,,_I ,t, x B x Z.' r� �v ,. ��e .. v. �i;H i93 ^,i.�{nidi n',.: p - Jr. .---- ----1„ , - drk LA 4 ,, i ',U, ' A rk\s,\ ,41ril 11; I a, • a 0 N.CHERRY ST. :\; T ; f. • Al-, J = * l-yaii .} sy ir ,aIr nE *' Yom:— of I!: ane PINES &TRENT ALTERNATIVE 1 O ❑AVID EVANS �'� „ N jValley °N°ASSOCIATES'NC. p 200 Opo .z.. , \; + t 4.. .. �� +, SCALE IN FE-T ....�n TRENT r 4' • ELEMENTARY _L. :_-b SCHOOL \ IPrix.. a I Al - M Il m ,.„0 .e. m: ; .;--stli --: ^ ; 1 i- L ' 1."' : -pr' fi 1 . ` : k u -III i . — - -N.PINES RD. 4` \' ai4 xi 1, D3 � . c ICi a I 4116 t � 1 � �� .. €. - N.CHERRY ST._ / �tF 4/1 gip, a — e .. Y ?iA - �' � �� ` , «.. "Fu. .+.Y__ F�. I � ILLI 4. — `y I a at a• WD=Ianne~ PINES &TRENT ALTERNATIVE 1 - ROUNDABOUT�Valley�fs *tRaPJID LVPNS �)1 I,ASSnL-ATES. i` eeFE E r. Im- 0. ,_ zI I TRENT - I �_. -,� 0 200 aoo ELEMENTARY l SCALE IN FEET SCHOOL! � odi p " _ _ � y 7 ii,,,..1,, . :::. i ., h \ ..„ , ,,'."7.',.r.,,,:. 7YT \ 1 -w� :....,„, .r . X T. . ■ •, t ,E. � *ft lib N.CHERRY S ' eL - ,e-.' ..--b' ' . f J )1. 4".'"'Z.;. • '.1....;.: -t ei � ________\ v. ...... . " : : '::.' ' ia 7s . :0 , . EV l� a . . :o c. rf �N ,jValler PINES & TRENT ALTERNATIVE 2 AVID �EVANS .,N°ASSOCIATES Inc. a *, ask TRENT - :, c� ', � �` o ao aoo - ELEMENTARY SCHOOLi-- 11111111114 ?--At. IN FEET �� * tRp _ ,y. �_ ` , y . s ��.- �, ,� EN a ,' � � ' r•W II Y N.PINES RD. — 7tG 1 t , r 4 10.°1k---- 17"‘-: ... , .„, „„--1 . , \ .. -,....\,iiiiit:‘,.„.t„ ,. .,,,,, --. '_. . -' 'till m ,,, __--- \ . ; _. , . _ -- -- \ o \ ,,, / , 461 N.CHERRY ST. �,. .yj •e a l _ l I � r e, . '�i a �!i 1\ �� _�\ ` ty y rtp 4:14.1:,. .,8 I �F • i 1111111114.7 C , o 'Slid ane WI fVaii • PINES &TRENT ALTERNATIVE 2 - ROUNDABOUT AVIo EVANS �� ,,; I A"DASSOC]ATES nuc. CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 24, 2017 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Administrative Report: Barker Road/BSNF Grade Separation Project (Barker Road GSP) GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: • Administrative report, Bridging the Valley, May 7, 2013 • Resolution No. 17-011 adopting the 2016-2021 Six Year Transportation Improvement Program (TIP), which included both the Barker Road and the Pines Road Grade Separation Projects (GSP) —June 23, 2015 • Admin Report use of federal earmark funds - April 5, 2016; • Information report on the status of the Barker GSP - on November 8, 2016 • Administrative Report on the Barker GSP status - November 15, 2016 • Info RCA, November 22, 2016; • Admin Report - December 6, 2016 • Admin Report - December 20, 2016 • Motion Consideration to award contract - January 10, 2017 • Admin Report - February 21, 2017 • Council passed Resolution 17-006, amending the 2017 TIP, February 28, 2017 • Resolution No. 17-011 adopting the 2018-2023 Six-Year TIP, which included the Grade Road GSP - May 23, 2017 • Motion Consideration to award contract - August 22, 2017 BACKGROUND: The City previously received a federal earmark grant of$719,921 and recently received a $1.5M state "Connecting Washington" grant for the Barker Road GSP. These grant funds can be used for the design, right-of-way and construction phases of the project. The City has also received a grant from the Freight Mobility Strategic Investment Fund (FMSIB) for up to 20 percent of total project cost up to $10Million which can be used in the construction phase only. In October 2016, the City applied for the Transportation Investment Generating Economic Recovery (TIGER) grant. The City intends apply for the National Significant Freight and Highway Projects (INFRA) program in November 2017. A diamond interchange was originally proposed for the Barker GSP by SRTC's 2004 report. Since then, other Barker GSP alignments and configurations have be identified that would likely cost less to implement than the original diamond interchange concept. A request for qualifications was issued for the Barker Road GSP in March 2017. DEA was selected as the most highly qualified firm. Council passed a motion in August 22, 2017 to move forward with the project design in two phases and to award the contract to DEA. In the first phase, the Consultant will analyze and compare five alternatives in terms of cost, right-of-way needs, impacts to existing properties, constructability, safety, and other pertinent project elements so the City can select the preferred alternative. In the second phase, the Consultant will complete the preliminary engineering design of the selected alternative. The five alternatives are provided in Appendix A. Staff and DEA will discuss the alternatives with council on October 24, 2017. OPTIONS: Discussion only RECOMMENDED ACTION OR MOTION: Discussion only BUDGET/FINANCIAL IMPACTS: Varies as presented in the attached presentation STAFF CONTACTS: Gloria Mantz, Engineering Manager John Hohman, Deputy City Manager ATTACHMENTS: Presentation Alternatives Acme Valley Barker Road / BNSF G Separation Project Greg Holder, P.E.; David Evans and Associates, Inc Scott Marshall, P.E.; HD' ' SP"�okan��' Valley What We are covering today . . . Project Need and Benefits ▪ Crossing Details 0. Project Coordination • Alternative Alignments h. Public Meeting Summary 10. Funding History 10. Next Steps , I 4 „ ,,,,..0.0"."......., Valley Project Location • . . ., ,, , 11”!, . `4, .4 ;*,:. ,,,, '.,', -. ' 4 .;,'. .1, - •. -....-4 • --- • • ,-'• • Barker Rd/BNSF • -I Grade Separation % Project .. F j" All-G ode Wellesley Ave t mi Pines RdIBNSF Closure R• -• Grade Separation we�SR 290 �— • R Project Trent A j• re S . ��i'MI fail Y SRI Ms O••• • 14 - y,y +mom. _ Li. M ..m _ - _ grin- ~ i _ + k11 I * ' . 1 _ 5- ,- ':if/- � CA • • Rio '�..� .. _ "'wwor •• •y r .r • i W _,° ■ .� + Con tic earth 1. . lb !nn r r 5^s # - 3 1p SDI *lime '' Valley Project Need and Benefit 1.1 Traffic and Crash Data Project Benefits: Existing Trains per Day 56 Improves safety Vehicle ADT at Crossing 5,500 Eliminates at-grade railroad Existing Level of Service F crossings Proposed Level of Service A Improves failing level of service Daily Train Whistles 112 Improves emergency access Acres of Undeveloped Land 575 Reduces train noise Adds bicycle and pedestrian Total Vehicle Accidents Since 17 facilities 2012 Injury Accidents Since 2012 4 Property Damage Accidents 13 Since 2012 Crash Risk (fatalities/year) 0.047 I1FD iii S�wl�an ~' valley Crossing Details , , _ . , ‘ • . .. , . 1 'F fi � t.r s - rti , .., , . , i - .. , , , . „„,...,. „ ,,,, (..... ,..,...,. .. ...,.., , , ,..‘„,,0„.........• .... .. .. .., -,. , , , , 1 4 _' �+;----, , ,.. ' 77 ~ 3! At Grade II �'�' lit.,"".-;t f S'� 3 � $sr£ -�... .. Crossing . - - . .. .. 4 , ,` k; ,,�r ' # t Maintained �� N Proposed 1 , " u, .; r ` ` ,.#°. .1' '4*,1..1 Barker Rd .:r c ,. r Grade ,,s,.. Nie " >, ,., - - Separation Y- Z9o+t`B�t s ti ,,,i`-'—:,,., •• V lirliti + • . • .r— 3c ;., a. Crossing • : o i Closed a . " , in I. _.-.. .-'_-:-.7:_:_-',7:._.,.. 4 - - r 7 r,l it 'r = ` ,7bs, - .. •- -'� •r.--ice in'u, . -•-, o . - ■ _ . 7 •'-LL . i _. _ •- _ " • "I� mod • . `I. 'r 4 m • i I; x I ■ ' f ', ■ . :.z] "-' ` -. ,°+ 0ieN a. rY.CE:iA 11,EIV 3:'a 4114 C_12.4 .?,Da,Udo.,„J.T F' .2 12,�Gd,,-fteir'{�iikrcil.Tmero;, BTV ► BNSF - Project Partner Flora Rd/BNSF crossing will be closed Will ask for 2:1 exchange for all new R crossings (structure or at-grade) yy Q Spokane' '�TalYey Project Coordination Working with: WSDOT SRTC BNSF Land Owners Spokane County Utilities Imn Sokane Valley Project Coordination WSDOT BNSF WSDOT - Local Programs project Access Permits Reviewed and Approved Original Preliminary Engineering Agreement Bridging the Valley Environmental Phase A, B, C Submittals for Document approval Reviewed/commented on current 5 alternatives Financial partner in the project due to closures Part of public meetings Prefer closures at Barker and Flora Review and approval authority for Coordination and flagging during Trent (SR 290) elements construction I1FD stio-ka. valley Alternative Alignments - Alternative 1 U 20. MOO MEADOW ILL SCALE IN FEET OkPIRAkNER PR til 1 OPERTIES LL• • 0y N. 9 `Ti' EADOWHILL -ROPRTIES,LL• . \ . \4,4\ . . . e , '� . O, ‘ 1..' ' /4 S ANRTNERSCE Ce TESL.O, INVESTMENT 1,‘•! SPOKANE. _ LLO • flitit' .✓ / 7 J% `� ,UBSURFACE ff^o y�l 6, iNVESTNENT \q "ARTNERS,LL• :l t 1 11100000,"�rJ •f111112 New Barker Rd , , SHELLEY FMY REV ' - p. LVO TRISHELLEY, - --- ---_ v.O OMA p _.. `� a5 :` ..\ . :, E ; 4'. VG THOMAS LE INLAND EMPIRE LAND LEGENDN T COMPANY • h u — soEwux NII �(((('� `` BARRER ROAM m? _ t ((� ' ° f sISTRIBUTDN +srxurx€uwnl i \ OLD DOtEIGHT NIE50NL ENTER,LL• ® vr�wxoeamE s NOTE t. •� R. ,. xEx�sEoa�x�,x.Lo.s�x. n` �/�� BARKER RD / BNSF GRADE SEPARATION PROJECT o a �� j l� ALTERNATIVE 1 PRELIMINARY • ADAVID SSOCIATES FD1 0 DATE:OCTOBER 2017 BY:RPBV NPA SSOC IAT ES'"L• Spokane' Valley Alternative Alignments - Alternative 1 New Barker overpass connects to Trent to the west • Raises Trent by up to 21 feet Raises New Barker up to 40 feet above existing grade p Trent/Wellesley to east are unchanged • Opinion of Probable cost is approximately $27.1 million (Assumes 2020 CN) • Pros Cons1111111 Trent and Wellesley remain on same Major fill/elevation change on Trent alignment Costly/challenging construction Limits right-of-way impact traffic control Intersects w/ N. Del Rey Dr. Significant retaining walls Longer trips for Wellesley traffic Most expensive alternative 40 iiI—D' Valley Alternative Alignments - Alternative 2 �, %' TCC ENTERPRISES NO1,LL• I f- -1 IGH-Esi.LTC '..' _ 0 700 400 _ • x. SCALE IN FEET '�y"�X� _�/ rvo�.uc ' k of I. tiM ert ' ��ey...110•,,' ... .'-:- .:-' ------<----------.. x ` ,:.. OIITHRIE �,.+ -- _ — —.~— •., ATERRIE S i, —, / ` Ng RPR 8 fi,, 8N — �ti° _It ! i ZAYCON FOODS, 0 LL• • ' STAMECHER N.R�r['/�c�� f'/ ---- ,- INVESTMENTS LLC V� n :, AV- STn OR TIO _1 1.-1. � `I IY HART&NART 4 ' 8. ENTERPRISES,LL, ._ — - S 'I ;I too aos - / !'r' ' __ -. - — - - .... - LEGEND ENEXT aLF uE p' I II 4 MEADOWHILL 4' AVISTA CORPORATIO I- I soerr�x p CORP/SARKER , n PROPERTIES,LL• } n�xni.a�Mo�,v III■ x EmmE _ —. - _ rAorosrn Ax rxr NOTE ..;'= a �a „o ,,_„,,„, ,. 10 BARKER RD / BNSF GRADE SEPARATION PROJECT II p a a ALTERNATIVE 2 0 oay...Ns to j kJ DATE:OCTOBER 2017 BTIRPBU PRELIMINARY SSOCIAT ES.4. �� 0 FD1 Spokane' Valley Alternative Alignments - Alternative 2 New Barker overpass - shifted to the east h Raises Trent by 18 feet Raises new Barker by up to 35 feet above existing grade p Wellesley realigned south to connect to Barker • Opinion of Probable cost is approximately $19.6 million (Assumes 2020 CN) 1111111 l Pros Cons Improves Trent and Wellesley Significant fill/elevation change alignments - more in line with Adds roadway - New Wellesley driver expectation connection to New Barker Reasonable cost Developable land impact IFD SI,vkan�~' Valley Alternative Alignments - Alternative 3 TCC ENTERPRISES �� CC ENTERPRISES I I =ME LLC,,200 400 4'+ SCALE IN FEET - N T - ;i • / "VC � .�. eyq 4.. �. 'QM R ��% _ --_.—_ . Ng;110 i 1 ZAYCON FOODS LI, P INVSTACACHER ESTMENTS LLC art fie, estl '+ ! /� \• Irre SI INSTS CORPORATIO HART&HART r1 ENTERPRISES,LL• 'I 1 I'_ I 11 • f_!_ `' LEGEND ¢. I L AVISTA CORPORATIO PA NEADOWHILL "0 1 CORP/BARKER __. _-. rAororEoeAmE �i JOVI,LLC Vl. - PROPERTIES .t ....,c R NOTE Spo�✓ „ , BARKER RD / BNSF GRADE SEPARATION PROJECT o a .. F)11p ALTERNATIVE 3 PRELIMINARY -DAVID EVANS dio.Vallero. GATE:OCTOBER 201] U BY.RP B .k31 4550[147 ES NF• 0 Ii:kaneAlternative Alignments - Alternative 3 New Barker underpass - shifted to the east ▪ Lowers Trent by up to 18 feet beneath existing grade ► Lowers New Barker by up to 20 feet beneath existing grade p Wellesley realigned south to connect to Barker • Opinion of Probable cost is approximately $23.9 million (Assumes 2020 CN) 0- Pros Cons Improves Trent and Wellesley Significant excavation and w alignments - more in line with elevation change driver expectation ► Need to build temporary RR tracks for construction ► Longer trips for Wellesley traffic ► Costly alternative I1FD POlianevalley Alternative Alignments - Alternative 4 ,, CC ENTERPRISES p 200 400 /s xr, SCALE IN FEET �� TC ENTERPRISES - �I ; o,E pv /ey a/%S _ nE e 4 .�t r F GUTHRIF+ •• a�,S 5 'x`4 / r •' T TERRIE ° - if REMOVE BRIDGE ` s,' iy �,..-.. I 1 e YCON F0003. • iSTA DA ER r; }}ttii e}fl ill:.�4 � RT S HART I � g. � L ENTERPRISES,LL+ -� � ' � 6�� a�r - � ��fl 4t4).' x Barker Rd i I F �_." a f. LEGEND o - n \i;r Alt II VISTA CORRORATIO soovi El .1'' ' ''' -'. ' . -.- - .,";ir. .[._1,. aT ,saxu,arnow� ▪^ ,'.t ...:_...;_R ARP!RARKE ,II $� - a 11 OVI.LL• l% �y. PROPERTIES.LL• NOTE i ▪o .4 ..1i1:14,'' 1!i - 1 111 1.1111 14 §g I9 F '' BARKER RD l BNSF GRADE SEPARATION PROJECT a µ. aPo..,..,oEs. p �_ f ALTERNATIVE 4 O OAVIO EVANS r'� j � : PRELIMINARY ...ASSOCIATES A. IM) GATE:OCTOBER 2017 BY:RPBU WiStiokane Alternative Alignments - Alternative 4 New Barker connects to Wellesley which maintains existing connection to Trent Raises Trent by 6 feet ► Raises New Barker by 5 feet Opinion of Probable cost is approximately $11 .2 million (Assumes 2020 CN) Pros Cons Trent/Wellesley circulation Need to keep Flora open driver expectation improved Moves traffic Limited grade changes operations/congestion problems Least expensive alternative to Flora Out of direction travel from Barker to west bound Trent Spokane' Valley Alternative Alignments - Alternative 5 ®[� 0 200 00 SGLE III FEET . rY i _ %este R.RKER ao.��;e..T� 1 ,_,,L", y��'e ■ r L y r e PV e /" `. k. GUTHRIE oP . . ;.,. TERRIE 6 SLR i� r 4 1 rr. ' _, ¢ . " " -- it F i i TS tr- Ilt:, ..4 ilk Y1IX HART 8 NART ..T' {P^ ENTERPRL4E3,Ll.* R 1 L 1 . 1 s Private Rd LW COMMERCIAL. i �* n LL• � ,i' - LEGEND . a 11 ,111.1 I �G�WH,LL 7 ORE/BARKER n ��` ROPERT ES Ll... s�oexu E • *1 r� I 1 -,....-,-... V r�. u II11,i11ll r ' I, _ 4 , NOTE Rlr v„,.T_.- 1 �.. '” ' 1, ._ I Co, f • �=EoaPo.a. o„bx 16 BARKER RD / BN w�oXMA s SF GRADE SEPARATION PROJECT Vii 1� OT FD1 ALTERNATIVE 5 PRELIMINARY AASSOCIATESAT• rc DATE:OCTOBER 201] BY:RPB4 liStiokane Alternative Alignments - Alternative 5 • New Barker overpass - slightly realigned to the east ► Raises Trent by up to 10 feet ► Raises Barker by up to 32 feet Opinion of Probable cost is approximately $18.75 million (Assumes 2020 CN) • Pros Cons NI Does not replace two Wellesley Impacts rock outcrop to the bridges - over Trent and BNSF north Direct connection of Barker to Trent/Wellesley circulation still Trent somewhat unusual Limited grade changes Barker Rd use limited during Low cost alternative construction Low impact construction staging Fn. 1745kane Public Meeting Summary Meeting attendees = 123 people I► Most people were in favor of the project Most prefer alternatives 1 and 5 I► Most people did not like alternative 4 A large percentage of the people attending were from the Highland Estates neighborhood in Spokane County Have concerns with impacts to Del Rey Drive Want a second access to their neighborhood Hope this project will solve their problems with access on to Trent 1111111 Most other common concerns: Closing of Flora Impact of roundabout to traffic flow Longer trips for Wellesley traffic with alternatives 2 and 3 WI Fn. Spo1Zan��' Valley Funding History. ►» July 28, 2009 - Federal Aid Highway Program $719,921, no match required Can be used for any phase 6.' September 22, 2010 -Freight Mobility Strategic Investment Fund (FMSIB) 20% of total project cost up to $10M Can be used for construction phase only June 19, 2017 -2017-2019 State Transportation Budget; Connect WA $1 .5M, no match required Can be used for any phase Must be spent by June 30, 2019 City of Spokane Valley Current City set-aside = $3,630,321 2017 TIGER and INFRA Grant Applications Spokan�'' valley Next S Complete Alternatives Analysis Develop an Alternatives Evaluation Matrix Develop an Alternatives Evaluation Report Select Preferred Alternative I► Develop Phase 2 scope and negotiate fee for final design/right-of-way plans/bid documents Begin Phase 2 in 2018 F s>atiley We appreciate your input ! \\\ Questions? � -crar� `! °u� ■ V' En Barker Road GSP Opinion of Probable Cost* Alternatives Alternative 1 YEAR Design ROW Construction 2017 $2,910,450 $750,000 $21,343,300 2018 $2,998,000 $773,000 $21,984,000 2019 $22,644,000 2020 $23,324,000 Opinion of Probable Cost $27,095,000 Alternative 2 Design ROW Construction 2017 $2,023,350 $1,230,000 $14,837,900 2018 $2,085,000 $1,267,000 $15,284,000 2019 $15,743,000 2020 $16,216,000 Opinion of Probable Cost $ 19,568,000.00 Alternative 3 Design ROW Construction 2017 $ 2,503,500 $ 1,230,000 $18,359,000 2018 $2,579,000 $1,267,000 $18,910,000 2019 $19,478,000 2020 $20,063,000 Opinion of Probable Cost $ 23,909,000 Alternative 4 Design ROW Construction 2017 $ 1,142,400 $ 870,000 $ 8,377,600 2018 $1,177,000 $897,000 $8,629,000 2019 $8,888,000 2020 $9,155,000 Opinion of Probable Cost $ 11,229,000 Alternative 5 Design ROW Construction 2017 $ 1,882,950 $ 1,660,000 $ 13,808,300 2018 $1,940,000 $1,710,000 $14,223,000 2019 $14,650,000 2020 $15,090,000 Opinion of Probable Cost $ 18,740,000 *Adds inflation to ROW and Construction costs BARKER ROAD OVER BNSF RAILROAD/TRENT AVENUE INTERSECTION City of Spokane Valley Engineer Estimate-10/10/2017 ALTERNATIVE 1:Concept Design Engineer's Estimate Item Spec. Item Unit Quantity Unit Cost Total Cost No. Section 1 1-04 Minor Change,Unexpected Site Changes EST 1 $50,000.00 $50,000.00 2 1-05 Surveying LS 1 $100,000.00 $100,000.00 3 1-05 Record Drawing(Min Bid$10,000 LS) LS 1 $10,000.00 $10,000.00 4 1-05 Contracting Agency Field Office LS 1 $10,000.00 $10,000.00 5 1-07 Spill Prevention,Control and Countermeasures(SPCC)Plan LS 1 $5,000.00 $5,000.00 6 1-07 Property Restoration FA 1 $50,000.00 $50,000.00 7 1-07 Utility Potholing FA 1 $20,000.00 $20,000.00 8 1-07 Resolution of Utility Conflicts FA 1 $100,000.00 $100,000.00 9 1-08 Type B Progress Schedule(Min.Bid Price$10,000 LS) LS 1 $10,000.00 $10,000.00 10 2-01 Clearing and Grubbing LS 1 $50,000.00 $50,000.00 11 2-02 Removal of Structures and Obstructions LS 1 $25,000.00 $25,000.00 12 2-02 Removing Cement Concrete Curb and Gutter LF 580 $15.00 $8,700.00 13 2-02 Removing Asphalt Concrete Pavement SY 23593 $2.00 $47,186.89 14 2-02 Removing Chain Link Fence LF 0 $5.00 $0.00 15 2-02 Remove Metal Guardrail LF 1790 $8.00 $14,320.00 16 2-02 Remove Railroad Crossing and Signals EA 2 $50,000.00 $100,000.00 17 2-03 Common Borrow Incl.Haul CY 179,402 $15.00 $2,691,024.40 18 2-03 Roadway Excavation Incl.Haul CY 27,137 $13.00 $352,778.40 19 2-11 Trimming and Cleanup LS 1 $10,000.00 $10,000.00 20 4-04 Crushed Surfacing Top Course TON 7535 $30.00 $226,042.41 21 4-04 Crushed Surfacing Base Course TON 16207 $25.00 $405,185.46 22 5-04 HMA CI 1/2"PG 64-22 TON 9687 $100.00 $968,736.75 23 5-04 Planing Bituminous Pavement SY 1000 $5.00 $5,000.00 24 5-05 Cement Concrete Pavement-Truck Apron SY 571 $100.00 $57,072.22 25 5-05 Cement Concrete Driveway SY 9 $100.00 $932.22 26 6-11 Temporary Barrier LF 3600 $20.00 $72,000.00 27 6-11 Single Slope Concrete Barrier LF 0 $120.00 $0.00 28 6-14 Tempory Geoosynthetic Retaining Wall SF 17800 $20.00 $356,000.00 29 8-01 Stormwater Pollution Prevention Plan LS 1 $5,000.00 $5,000.00 30 8-01 Erosion Control/Water Pollution Prevention LS 1 $50,000.00 $50,000.00 31 8-02 Landscaping,Complete LS 1 $50,000.00 $50,000.00 32 8-03 Irrigation System Complete LS 0 $40,000.00 $0.00 33 8-04 Roundabout Splitter Island Nosing Curb EACH 4 $500.00 $2,000.00 34 8-04 Roundabout Cement Concrete Curb and Gutter LF 2,259 $35.00 $79,065.00 35 8-04 Extruded Curb LF 0 $25.00 $0.00 36 8-04 Cement Concrete Traffic Curb&Gutter LF 9,632 $25.00 $240,800.00 37 8-04 Roundabout Central Island Cement Concrete Curb LF 295 $50.00 $14,750.00 38 8-04 Roundabout Truck Apron Cern.Curb and Gutter LF 400 $35.00 $14,000.00 39 8-11 Metal Guardrail LF 2750 $40.00 $110,000.00 40 8-11 Guardrail Terminals EACH 5 $2,500.00 $12,500.00 41 8-12 Chain Link Fence Type 3 LF 0 $30.00 $0.00 42 8-14 Cement Concrete Sidewalk SY 4,197 $60.00 $251,836.36 43 8-14 Cement Conc.Curb Ramp Type Perpendicular EA 17 $3,500.00 $59,500.00 44 8-20 Traffic Signal System EA 0 $250,000.00 $0.00 45 Railroad Flagging Day 175 $1,000.00 $175,000.00 46 8-20 Illumination System-Complete,Street LS 1 $150,000.00 $150,000.00 47 Bridge @$240 per SF LS 1 $2,767,200.00 $2,767,200.00 48 MSE Walls SF 12885 $80.00 $1,030,800.00 49 Signing and Pavement Markings(1.5%) LS 1 $160,000.00 $160,000.00 50 Drainage(1%) LS 1 $110,000.00 $110,000.00 51 Utilities(3.0%) LS 1 $320,000.00 $320,000.00 52 Traffic Control(2.5%) LS 1 $270,000.00 $270,000.00 53 1-09 Mobilization(10%) LS 1 $1,310,000.00 $1,310,000.00 Construction Subtotal(A)I $14,504,000 30%Contingency(B) $4,351,000 Subtotal(A+B) $18,855,000 33%in BNSF/WS DOT ROW x 8.8%Sales Tax $548,000 Subtotal $19,403,000 Construction Total $19,403,000 Design Engineering(15%) $2,910,450 Right-of-Way(average of$1.32/sq ft) $750,000 Construction Engineering(10%) $1,940,300 2017 Total Project Cost(Design,Construction,Right-Of-Way,and Construction Engineering) $25,004,000 2018 Total Project Cost(with inflation) $ 25,755,000 2019 Total Project Cost(with inflation) $ 26,528,000 2020 Total Project Cost(with inflation) $ 27,324,000 P:\Public Works\Capital Projects\Street Projects\0143-Barker Rd-BNSF Grade Separation\Council Action\10-24-17\Cost estimates\Barker and Trent Alternative 1-Concept Estimate 10/18/2017 BARKER ROAD OVER BNSF RAILROAD/TRENT AVENUE INTERSECTION City of Spokane Valley Engineer Estimate-10/10/2017 ALTERNATIVE 2: Concept Design Engineer's Estimate Item Spec. Item Unit Quantity Unit Cost No. Section Total Cost 1 1-04 Minor Change,Unexpected Site Changes EST 1 $50,000.00 $50,000.00 2 1-05 Surveying LS 1 $100,000.00 $100,000.00 3 1-05 Record Drawing(Min Bid$10,000 LS) LS 1 $10,000.00 $10,000.00 4 1-05 Contracting Agency Field Office LS 1 $10,000.00 $10,000.00 5 1-07 Spill Prevention,Control and Countermeasures(SPCC)Plan LS 1 $5,000.00 $5,000.00 6 1-07 Property Restoration FA 1 $45,000.00 $45,000.00 7 1-07 Utility Potholing FA 1 $20,000.00 $20,000.00 8 1-07 Resolution of Utility Conflicts FA 1 $100,000.00 $100,000.00 9 1-08 Type B Progress Schedule(Min.Bid Price$10,000 LS) LS 1 $10,000.00 $10,000.00 10 2-01 Clearing and Grubbing LS 1 $46,000.00 $46,000.00 11 2-02 Removal of Structures and Obstructions LS 1 $25,000.00 $25,000.00 12 2-02 Removing Asphalt Pavement SY 46507 $2.00 $93,014.89 13 2-02 Remove Railroad Crossing and Signal EA 2 $50,000.00 $100,000.00 14 2-03 Common Borrow Incl.Haul CY 50,272 $20.00 $1,005,444.00 15 2-03 Roadway Excavation Incl.Haul CY 36,293 $13.00 $471,806.40 16 4-04 Crushed Surfacing Base Course TON 22785 $25.00 $569,625.00 17 4-04 Crushed Surfacing Top Course TON 11013 $30.00 $330,390.00 18 5-04 HMA CI 1/2"PG 64-22 TON 17261 $100.00 $1,726,100.00 19 5-04 Planing Bituminous Pavement SY 0 $5.00 $0.00 20 5-05 Cement Concrete Pavement-Truck Apron SY 141 $100.00 $14,086.42 21 5-05 Cement Concrete Driveway SY $100.00 $0.00 22 6-11 Temporary Barrier LF $20.00 $0.00 23 6-14 Temporary Geosynthetic Retaining Wall SF 12000 $20.00 $240,000.00 24 8-01 Stormwater Pollution Prevention Plan LS 1 $5,000.00 $5,000.00 25 8-01 Erosion Control/Water Pollution Prevention LS 1 $50,000.00 $50,000.00 26 8-02 Landscaping-seeding and mulching LS 1 $35,000.00 $35,000.00 27 8-04 Roundabout Splitter Island Nosing Curb EACH 3 $500.00 $1,500.00 28 8-04 Roundabout Cement Concrete Curb and Gutter LF 2,752 $35.00 $96,320.00 29 8-04 Cement Concrete Traffic Curb&Gutter LF 9,928 $25.00 $248,200.00 30 8-04 Roundabout Central Island Cement Concrete Curb LF 295 $50.00 $14,750.00 31 8-04 Roundabout Truck Apron Cem.Curb and Gutter LF 390 $35.00 $13,650.00 32 8-11 Metal Guardrail LF 454 $40.00 $18,160.00 33 8-11 Guardrail Terminals EACH 8 $2,500.00 $20,000.00 34 8-14 Cement Concrete Sidewalk SY 7,846 $60.00 $470,746.67 35 8-14 Cement Conc.Curb Ramp Type Perpendicular EA 10 $3,500.00 $35,000.00 36 8-14 Cement Concrete for Island SY 691 $100.00 $69,100.00 37 Railroad Flagging Day 175 $1,000.00 $175,000.00 38 8-20 Illumination System-Complete,Street LS 1 $150,000.00 $150,000.00 39 Removal of Bridge LS 1 $80,000.00 $80,000.00 40 Bridge LS 1 $2,090,000.00 $2,090,000.00 41 New Water Supply Well and pumping system LS 1 $100,000.00 $100,000.00 42 Signing and Pavement Markings(1.5%) LS 1 $129,000.00 $129,000.00 43 Drainage(1%) LS 1 $86,000.00 $86,000.00 44 Utilities(3.0%) LS 1 $257,000.00 $257,000.00 45 Traffic Control(2%) LS 1 $171,000.00 $171,000.00 46 Mobilization(10%) LS 1 $910,000.00 $910,000.00 Construction Subtotal(A)I $10,197,000 30%Contingency(B) $3,059,000 Subtotal(A+B) $13,256,000 20%in BNSF/WSDOT ROW x 8.8%Sales Tax $233,000 Subtotal $13,489,000 Construction Total $13,489,000 Design Engineering(15%) $2,023,350 Right-of-Way(average of$1.14/sq ft) $1,230,000 Construction Engineering(10%) $1,348,900 Total Project Cost(Design, Construction,and Construction Engineering) $18,091,250 2018 Total Project Cost(with inflation) $18,640,000 2019 Total Project Cost(with inflation) $19,200,000 2020 Total Project Cost(with inflation) $19,780,000 P:\Public Works\Capital Projects\Street Projects\0143-Barker Rd-BNSF Grade Separation\Council Action\10-24-17\Cost estimates\Barker and Trent Alternative 2-Concept M 2017 BARKER ROAD OVER BNSF RAILROAD/TRENT AVENUE INTERSECTION City of Spokane Valley Engineer Estimate-10/10/2017 ALTERNATIVE 3: Concept Design Engineer's Estimate Item Spec. Item Unit Quantity Unit Cost Total Cost No. Section 1 1-04 Minor Change, Unexpected Site Changes EST 1 $50,000.00 $50,000.00 2 1-05 Surveying LS 1 $100,000.00 $100,000.00 3 1-05 Record Drawing(Min Bid$10,000 LS) LS 1 $10,000.00 $10,000.00 4 1-05 Contracting Agency Field Office LS 1 $10,000.00 $10,000.00 5 1-07 Spill Prevention,Control and Countermeasures(SPCC)Plan LS 1 $5,000.00 $5,000.00 6 1-07 Property Restoration FA 1 $45,000.00 $45,000.00 7 1-07 Utility Potholing FA 1 $20,000.00 $20,000.00 8 1-07 Resolution of Utility Conflicts FA 1 $100,000.00 $100,000.00 9 1-08 Type B Progress Schedule(Min.Bid Price$10,000 LS) LS 1 $10,000.00 $10,000.00 10 2-01 Clearing and Grubbing LS 1 $46,000.00 $46,000.00 11 2-02 Removal of Structures and Obstructions LS 1 $25,000.00 $25,000.00 12 2-02 Removing Asphalt Concrete Pavement SY 46507 $2.00 $93,014.89 13 2-02 Remove Railroad Crossing and Signal EA 2 $50,000.00 $100,000.00 14 2-03 Common Borrow Incl.Haul CY 2,089 $20.00 $41,780.00 15 2-03 Roadway Excavation Incl.Haul CY 198,904 $13.00 $2,585,752.00 16 4-04 Crushed Surfacing Base Course TON 22785 $25.00 $569,625.00 17 4-04 Crushed Surfacing Top Course TON 11013 $30.00 $330,390.00 18 5-04 HMA CI 1/2"PG 64-22 TON 17261 $100.00 $1,726,100.00 19 5-04 Planing Bituminous Pavement SY 0 $5.00 $0.00 20 5-05 Cement Concrete Pavement-Truck Apron CY 141 $100.00 $14,086.42 21 5-05 Cement Concrete Driveway SY $100.00 $0.00 22 6-11 Temporary Barrier LF $20.00 $0.00 23 6-14 Temporary Geosynthetic Retaining Wall SF 26150 $20.00 $523,000.00 24 8-01 Stormwater Pollution Prevention Plan LS 1 $5,000.00 $5,000.00 25 8-01 Erosion Control/Water Pollution Prevention LS 1 $50,000.00 $50,000.00 26 8-02 Landscaping,Complete LS 1 $35,000.00 $35,000.00 27 8-04 Roundabout Splitter Island Nosing Curb EACH 3 $500.00 $1,500.00 28 8-04 Roundabout Cement Concrete Curb and Gutter LF 2,752 $35.00 $96,320.00 29 8-04 Cement Concrete Traffic Curb&Gutter LF 9,928 $25.00 $248,200.00 30 8-04 Roundabout Central Island Cement Concrete Curb LF 295 $50.00 $14,750.00 31 8-04 Roundabout Truck Apron Cem.Curb and Gutter LF 390 $35.00 $13,650.00 32 8-11 Metal Guardrail LF 454 $40.00 $18,160.00 33 8-11 Guardrail Terminals EACH 8 $2,500.00 $20,000.00 34 8-14 Cement Concrete Sidewalk SY 7,846 $60.00 $470,746.67 35 8-14 Cement Conc.Curb Ramp Type Perpendicular EA 10 $3,500.00 $35,000.00 36 8-14 Cement Concrete for Island SY 691 $100.00 $69,100.00 37 Railroad Flagging Day 175 $1,000.00 $175,000.00 38 8-20 Illumination System-Complete,Street LS 1 $150,000.00 $150,000.00 39 Removal of Bridge LS 1 $80,000.00 $80,000.00 40 Bridge($190/SF) LS 1 $1,700,000.00 $1,700,000.00 41 New Water Supply Well and pumping system LS 1 $100,000.00 $100,000.00 42 Signing and Pavement Markings(1.5%) LS 1 $146,000.00 $146,000.00 43 Drainage(1%) LS 1 $97,000.00 $97,000.00 44 Utilities(5.0%) LS 1 $485,000.00 $485,000.00 45 Traffic Control(2%) LS 1 $194,000.00 $194,000.00 46 Shoofly LS 1 $860,000.00 $860,000.00 47 Mobilization(10%) LS 1 $1,147,000.00 $1,147,000.00 Construction Subtotal(A)I $12,616,000 30%Contingency(B) $3,785,000 Subtotal(A+B) $16,401,000 20%in BNSF/WSDOT ROW x 8.8%Sales Tax $289,000 Subtotal $16,690,000 Construction Total $16,690,000 Design Engineering(15%) $2,503,500 Right-of-Way(average of$1.14/sq ft) $1,230,000 Construction Engineering(10%) $1,669,000 Total Project Cost(Design,Construction,and Construction Engineering) $22,092,500 2018 Total Project Cost(with inflation) $22,760,000 2019 Total Project Cost(with inflation) $23,450,000 2020 Total Project Cost(with inflation) $24,160,000 P:\Public Works\Capital Projects\Street Projects\0143-Barker Rd-BNSF Grade Separation\Council Action\10-24-17\Cost estimates\Barker and Trent Alternative 3-Concept lidithia1362017 BARKER ROAD OVER BNSF RAILROAD/TRENT AVENUE INTERSECTION City of Spokane Valley Engineer Estimate-10/10/2017 ALTERNATIVE 4: Concept Design Engineer's Estimate Item Spec. Item Unit Quantity Unit Cost No. Section Total Cost 1 1-04 Minor Change,Unexpected Site Changes EST 1 $50,000.00 $50,000.00 2 1-05 Surveying LS 1 $100,000.00 $100,000.00 3 1-05 Record Drawing(Min Bid$10,000 LS) LS 1 $10,000.00 $10,000.00 4 1-05 Contracting Agency Field Office LS 1 $10,000.00 $10,000.00 5 1-07 Spill Prevention,Control and Countermeasures(SPCC)Plan LS 1 $5,000.00 $5,000.00 6 1-07 Property Restoration FA 1 $35,000.00 $35,000.00 7 1-07 Utility Potholing FA 1 $20,000.00 $20,000.00 8 1-07 Resolution of Utility Conflicts FA 1 $100,000.00 $100,000.00 9 1-08 Type B Progress Schedule(Min.Bid Price$10,000 LS) LS 1 $10,000.00 $10,000.00 10 2-01 Clearing and Grubbing LS 1 $46,000.00 $46,000.00 11 2-02 Removal of Structures and Obstructions LS 1 $25,000.00 $25,000.00 12 2-02 Removing Asphalt Pavement SY 20976 $2.00 $41,952.00 13 2-02 Remove Railroad Crossing and Signal EA 2 $50,000.00 $100,000.00 14 2-03 Common Borrow Incl.Haul CY 12,969 $20.00 $259,376.44 15 2-03 Roadway Excavation Incl.Haul CY 15,721 $13.00 $204,373.00 16 4-04 Crushed Surfacing Base Course TON 20480 $25.00 $512,004.98 17 4-04 Crushed Surfacing Top Course TON 9525 $30.00 $285,754.07 18 5-04 HMA CI 1/2"PG 64-22 TON 12220 $100.00 $1,221,993.65 19 5-04 Planing Bituminous Pavement SY $5.00 $0.00 20 5-05 Cement Concrete Pavement-Truck Apron SY 570 $100.00 $57,043.33 21 5-05 Cement Concrete Driveway SY $100.00 $0.00 22 6-11 Temporary Barrier LF $20.00 $0.00 23 6-14 Temporary Geosynthetic Retaining Wall SF 3100 $20.00 $62,000.00 24 8-01 Stormwater Pollution Prevention Plan LS 1 $5,000.00 $5,000.00 25 8-01 Erosion Control/Water Pollution Prevention LS 1 $50,000.00 $50,000.00 26 8-02 Landscaping,complete LS 1 $35,000.00 $35,000.00 27 8-04 Roundabout Splitter Island Nosing Curb EACH 4 $500.00 $2,000.00 28 8-04 Roundabout Cement Concrete Curb and Gutter LF 2,680 $35.00 $93,800.00 29 8-04 Cement Concrete Traffic Curb&Gutter LF 6,767 $25.00 $169,175.00 30 8-04 Roundabout Central Island Cement Concrete Curb LF 296 $50.00 $14,800.00 31 8-04 Roundabout Truck Apron Cem.Curb and Gutter LF 390 $35.00 $13,650.00 32 8-11 Metal Guardrail LF 1800 $40.00 $72,000.00 33 8-11 Guardrail Terminals EACH 2 $2,500.00 $5,000.00 34 8-14 Cement Concrete Sidewalk SY 10,692 $60.00 $641,520.00 35 8-14 Cement Conc.Curb Ramp Type Perpendicular EA 6 $3,500.00 $21,000.00 36 8-14 Cement Concrete for Island SY 212 $100.00 $21,167.63 37 Railroad Flagging Day 175 $1,000.00 $175,000.00 38 8-20 Illumination System-Complete,Street LS 1 $150,000.00 $150,000.00 39 Removal of Bridge LS 1 $80,000.00 $80,000.00 40 New Water Supply Well and pumping system LS 1 $100,000.00 $100,000.00 41 Signing and Pavement Markings(1.5%) LS 1 $80,000.00 $80,000.00 42 Drainage(1%) LS 1 $50,000.00 $50,000.00 43 Utilities(2.0%) LS 1 $100,000.00 $100,000.00 44 Traffic Control(1.5%) LS 1 $80,000.00 $80,000.00 45 1-09 Mobilization(10%) LS 1 $520,000.00 $520,000.00 Construction Subtotal(A)I $5,635,000 30%Contingency(B) $1,691,000 Subtotal(A+B) $7,326,000 45%in BNSF/WSDOT ROW x 8.8%Sales Tax $290,000 Subtotal $7,616,000 Construction Total $7,616,000 Design Engineering(15%) $1,142,400 Right-of-Way(average of$1.12/sq ft) $870,000 Construction Engineering(10%) $761,600 2017 Total Project Cost(Design,Construction,and Construction Engineering) $10,390,000 2018 Total Project Cost(with inflation) $10,710,000 2019 Total Project Cost(with inflation) $11,040,000 2020 Total Project Cost(with inflation) $11,380,000 P:\Public Works\Capital Projects\Street Projects\0143-Barker Rd-BNSF Grade Separation\Council Action\10-24-17\Cost estimates\Barker and Trent Alternative 4-Concept lalfr162017 BARKER ROAD OVER BNSF RAILROAD/TRENT AVENUE INTERSECTION City of Spokane Valley Engineer Estimate-10/10/2017 ALTERNATIVE 5: Concept Design Engineer's Estimate Item Spec. Item Unit Quantity Unit Cost No. Section Total Cost 1 Minor Change,Unexpected Site Changes EST 1 $50,000.00 $50,000.00 2 Surveying LS 1 $100,000.00 $100,000.00 3 Record Drawing(Min Bid$10,000 LS) LS 1 $10,000.00 $10,000.00 4 Contracting Agency Field Office LS 1 $10,000.00 $10,000.00 5 Spill Prevention,Control and Countermeasures(SPCC)Plan LS 1 $5,000.00 $5,000.00 6 Property Restoration FA 1 $45,000.00 $45,000.00 7 Utility Potholing FA 1 $20,000.00 $20,000.00 8 Resolution of Utility Conflicts FA 1 $100,000.00 $100,000.00 9 Type B Progress Schedule(Min.Bid Price$10,000 LS) LS 1 $10,000.00 $10,000.00 10 Clearing and Grubbing LS 1 $47,000.00 $47,000.00 11 Removal of Structures and Obstructions LS 1 $25,000.00 $25,000.00 12 Removing Asphalt Pavement SY 27204 $2.00 $54,407.54 13 Remove Railroad Crossing and Signal EA 2 $50,000.00 $100,000.00 14 Common Borrow Incl.Haul CY 54,000 $20.00 $1,080,000.00 15 Rock excavation CY 13,125 $100.00 $1,312,500.00 16 Roadway Excavation Incl.Haul CY 9,875 $13.00 $128,375.00 17 Crushed Surfacing Base Course TON 14578 $25.00 $364,439.23 18 Crushed Surfacing Top Course TON 6197 $30.00 $185,920.34 19 HMA CI 1/2"PG 64-22 TON 7751 $100.00 $775,117.50 20 Planing Bituminous Pavement SY 0 $5.00 $0.00 21 Cement Concrete Pavement-Truck Apron SY 634 $100.00 $63,430.44 22 Cement Concrete Driveway SY 0 $100.00 $0.00 23 Temporary Barrier LF 0 $20.00 $0.00 24 Stormwater Pollution Prevention Plan LS 1 $5,000.00 $5,000.00 25 Erosion Control/Water Pollution Prevention LS 1 $50,000.00 $50,000.00 26 Landscaping-seeding and mulching LS 1 $35,000.00 $35,000.00 27 Roundabout Splitter Island Nosing Curb EACH 4 $500.00 $2,000.00 28 Roundabout Cement Concrete Curb and Gutter LF 3,006 $35.00 $105,210.00 29 Cement Concrete Traffic Curb&Gutter LF 1,554 $25.00 $38,850.00 30 Roundabout Central Island Cement Concrete Curb LF 296 $50.00 $14,800.00 31 Roundabout Truck Apron Cem.Curb and Gutter LF 401 $35.00 $14,035.00 32 Metal Guardrail LF 1185 $40.00 $47,400.00 33 Guardrail Terminals EACH 8 $2,500.00 $20,000.00 34 Cement Concrete Sidewalk SY 2,293 $60.00 $137,593.33 35 Cement Conc.Curb Ramp Type Perpendicular EA 10 $3,500.00 $35,000.00 36 Cement Concrete for Island SY 1,079 $100.00 $107,933.33 37 Railroad Flagging Day 175 $1,000.00 $175,000.00 38 Illumination System-Complete,Street LS 1 $150,000.00 $150,000.00 39 Bridge($190/SF) LS 1 $2,150,000.00 $2,150,000.00 40 Signing and Pavement Markings(1.5%) LS 1 $120,000.00 $120,000.00 41 Drainage(1%) LS 1 $80,000.00 $80,000.00 42 Utilities(3%) LS 1 $230,000.00 $230,000.00 43 Traffic Control(2%) LS 1 $160,000.00 $160,000.00 44 Mobilization(10%) LS 1 $820,000.00 $820,000.00 Construction Subtotal(A)I $8,984,000 30%Contingency(B) $2,695,000 Subtotal(A+B) $11,679,000 85%in BNSF/WSDOT ROW x 8.8%Sales Tax $874,000 Subtotal $12,553,000 Construction Total $12,553,000 Design Engineering(15%) $1,882,950 Right-of-Way(average of$2.52/sq ft) $1,660,000 Construction Engineering(10%) $1,255,300 2017 Total Project Cost(Design,Construction,and Construction Engineering) $17,360,000 2018 Total Project Cost(with inflation) $17,890,000 2019 Total Project Cost(with inflation) $18,430,000 2020 Total Project Cost(with inflation) $18,990,000 P:\Public Works\Capital Projects\Street Projects\0143-Barker Rd-BNSF Grade Separation\Council Action\10-24-17\Cost estimates\Barker and Trent Alternative 5-Concept M 2017 ,rya CASSELL,BRADLEY 4/41141 \\01 200 400 SO ••� u' r MEADOWHILL • CORP/BARKER SCALE IN FEET !Q ,$ PROPERTIES,LL• 17� . d„' .a- S,C ..--i, MEADOWHILL 1 i \ CORP/BARKER N� •,,,.6. :`! PROPERTIES,LL• .A _`n". 14Pr JOVCr VV �i \\ " 1 � _ JLW COMMERCIAL,A �y� CATHOLIC ,, ` SUBSURFACEINVESTMENT s.., CEMETERIES OF Fir Illt. - SPOKANE PARTNERS,LLC w F •i !�� y � LIGHTNING BAR LLC. �:T•- SUBSURFACE ,..• ,.f,, 4' - 1 \ INVESTMENT ^� ,+"' ..,,; \ \� PARTNERS,LL• "9F , `1` •T r � New Bar g 4 - y' AI HELLEY FMY REV I_ ----":"---‘ 30 , P,• LVG TR/SHELLEY, /� 25 -�� -. .. Q ROMA ` ` v• AVISTA `� i RATIONr' ,SHELLEY FMY REV .. _,- - LVG TR/SHELLEY, d:." *. \ THOMAS LEGEND w;. INLAND EMPIRE LAND COMPANY , 40 • ',. ® PAVEMENT • VII BicvcLE E •o - l�1. +!4 SIDE,ALK N� 4 ��'� ' y BARKER ROAD ASPHALT REMOVAL DISTRIBUTION Ad• OLD DOMINION - s„ yak- CENTER,LL• PROPOSED BRIDGE FREIGHT LINES INC. 1:1 IPIP. NOTE .41* TOPOGRAPHY IS BASED ON AERIAL LIDAR AND IS APPROXIMATE CUT,LL LINES MAY 1,,-" c .r BE REVISED DURING F NAL DESIGN �\ BARKER RD / BNSF GRADE SEPARATION PROJECT WI Spokane ALTERNATIVE 1 y PRELIMINARY AN°ASSOCIAATESINC • F)1 Valle DATE: OCTOBER 2017 BY:RPBU 3 TCC ENTERPRISES N01,LL 0 200 400 F SCALE IN FEET TCC ENTERPRISES e .: 1I ` Pie /es/e r L t It I ,i .•. I YI �— 'fix, ,yA T ' � r ROPE • \ r----- ,i, ._ 5 w a , „ ,, T J' .,, E _.,,, - : , ��_ � -VCON FOODS LLC co, ...,.. , r A / FILA • - f'. II } A .`., INVESTMENTS,LLC• . �cuR -- _ IA STADACHER KP ,„., . i f, e — I. •' ,.,tilt 'I-a �FFII I )9) ir / , ', °pI= II AVISTA CORPORATIO ;� HART& HART II ! I - I� AIV C _ Ce i yi tirt ENTERPRISES,LL• �! R�R _. '� t f�t , ii :� ,A� F A tf I Via: *• I Y : .'. . L I {, m J �i . �- e�.- —' , ,...:�__._---- -- - .---� _ � LEGEND �/ �� PAVEMENT Mme-. - . eiCYCLE LANE •S • i�� - 'VISTA CORPORATIO ,- SIDE, " i CORP/BARKER s - PROPERTIES,LLQ {:.t i I L F I -C� xx y nsaHnD,aEMDVAE JOVI,LL /,� PROPOSED BRIDGE • ]� NOTE �Paf'1 • - - .�. AND IS APPROXIMATE CUT,LL LINES MAY ILIIM BE REVISED Duane F NAL DESIGN 0.".� BARKER RD / BNSF GRADE SEPARATION PROJECT WI Spokane ALTERNATIVE 2 .....*Valley PRELIMINARY Ae°ASSOC IAAT ES INC IM)1 DATE: OCTOBER 2017 BY:RPBU ." TCC ENTERPRISES ' I TCC ENTERPRISES -N01,LLC,., — N01,LLC v p 200 400 -f - 1. - j . SCALE IN FEET "- E s t i . � c: � l „ r A � w itt ��, �e coat N1 /et r ,. it 4L • # V I GUTHRIE, R p' ° / ' TERRIE , C ' - • 4 — L O • ��0 . I rg . , i • , , , , '^ ar ' FSrl tit , - �, I YCON FOODS,LLC STADACHER T r INVESTMENTS,LLC _ qn-r • � a 4 1 '...11'... -'...-:714 , • - AVISTA CORPORATIO ;tf /h ,/ „k � N � HART& HART ENTERPRISES,LL• _ �� ' � rI!i1 rt. t I i � � iF _ amI m _ R .. 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ALTERNATIVE 4 PRELIMINARY AVID EVANS F)1 DATE: OCTOBER2017 BY:RPBU °A SSOC IAT ES INC A 0 200 400 ®� I,� ANT P, .'— y SCALE IN FEET - '�J�"�^ R •XGH-EST,LLC•, _- Lo/%S TRENT AVE STA.109+1922 — - V y BARKER RD.STA.19+88 55 =` i;(--' • ' y -} — CUT % • {� G . e 0 y —t---4.. ,• ' V' ASSEL, - + tilk .1 �, � � ' � . a • , u, a i`1 GTRIEr _ - r ,.�� th;v _ RP 5. .. +� 6.-vs, ,,,,s' ,' 9', ":.:';',',, ' - I J I r 'Ilt � v, Ake. �: r -' ,. Grp EXISTING BNSFM .� - I. �R ,. - I'. ,: , , ,. TRACK F ' b , 1 „..„,/ „_ 4 . I I La.I I HART & HART tet* s mil-- II 1 ENTERPRISES,LL• - II I , i, 1111m Private — P eR - ..,_,, ,, - dalil LW COMMERCIAL,._-. '6114,` f�+r” .. _ -:' �� IT - ._ -'-. LL I LEGEND MEADOWHILL - '1 { 'r l t , ett '7��.- CORP/BARKER ` — .� JOVI,LLC PROPERTIES,LL• II. 11111 PAVEMENT BICYCLE carve � � SIDE,ALK .0..4.-.`•C. ' Z 1 R o 1 #. I - _ - I Ix`<1 a PMA'TREM VAL 4'14(! 4:. . PROPOSED BRIDGE NOTE /rII/ I 11 I I—. ! 11.irt ‘'l, n TOPOGRAPHY IS BASED ON AERIAL LIDAR AND u _ f?Et eeRe seen RrvGErvAIMATE DESIGN MAY ../\ BARKER RD / BNSF GRADE SEPARATION PROJECT o as Spokane ALTERNATIVE 5 1 �Ualley PRELIMINARY ""0DSSOCEAATES1Ne. FN DATE: OCTOBER 2017 BY:RPBU CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 24, 2017 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Police Department Monthly Report GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: At Council's request, Police Chief Werner will give an overview of the Police Department's monthly report. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: Discussion BUDGET/FINANCIAL IMPACTS: NA. STAFF CONTACT: Chief Werner ATTACHMENTS: Monthly Report Mark Werner Ozzie Knezovich Chief of Police Sheriff lA6 Spokane Valley Police Department Accredited Since 2011 5 Services provided in partnership with °�°^=C°°� the Spokane County Sherds Office and the Community, rf Dedicated to Your Safety. TO: Mark Calhoun, City Manager FROM: Mark Werner, Chief of Police DATE: October 16, 2017 RE: Monthly Report September 2017 In August 2016, we switched from UCR to NIBRS classification, which means we went from reporting based on a hierarchy to reporting all the crimes for each incident. Consequently, comparing crime statistics before August 2016 to crime statistics after that timeframe is not recommended using the data provided in the attached charts and graphs. ADMINISTRATIVE: Chief Werner assisted the Spokane Valley Fire Department in mid-September by participating in a Deputy Fire Chief Assessment panel. The end of September brought the Annual Valleyfest Parade, which Chief Werner joined in. It's always great to see the Spokane Valley community come together for a fun evening enjoying a parade. In late September, Chief Werner attended the Emergency Management Operations Group Meeting at the Fire Training Center. Those department heads from the various attending agencies provided updates of their specific discipline. Chief Werner attended the monthly briefing from the Joint Terrorism Task Force. SHERIFF'S COMMUNITY ORIENTED POLICING EFFORT (SCOPE): In the month of September, S.C.O.P.E. participated in: • Spokane Interstate Fair • Senior Center Resource Fair-Booth • ValleyFest Parade, Mirabeau Park and • Safe Kids Coalition Meeting traffic control for VF Races • GSSAC Coalition Meeting • East Valley Community Coalition Meeting • Summit School—Bike Safety and Helmets • Underage Drinking/Drug Prevention • Operation Family ID Page 1 September 2017 Volunteers Hours per Station *Includes estimated volunteer service hours that are provided in the City of Spokane Valley.These two locations cover both Spokane Valley and the unincorporated portion of the county. Location #Volunteers Admin Hours L.E. Hours Total Hours Central Valley 9 122 80 202 East Valley* 27 421 311.5 732.5 Edgecliff 13 256 0 256 Trentwood 6 158.5 67 225.5 University 27 556.5 48 604.5 West Valley* 20 531 77 608 TOTALS 102 2,045 583.5 2,628.5 Volunteer Value($30.46 per hour) $80,064.11 for September 2017 S.C.O.P.E. Incident Response Team (SIRT) volunteers contributed 184 on-scene hours (including travel time) in September, responding to crime scenes, motor vehicle accidents and providing traffic control; 40 hours were for incidents specifically in Spokane Valley. Special Events for September totaled 295 hours,the majority of which were all spent in Spokane Valley; volunteers spent 114 hours at the Spokane County Fair, 123 hours at Valleyfest, 13 hours at the Freeman High School Student Tribute held at University High School; and 15 hours at an event at the Harley Davidson dealership. Total September volunteer hours contributed by SIRT, including training, stand-by, response and special events is 1,472; total for 2017 is 12,638. (Starting in January 2017, we changed the way we calculate `stand by'time for our members. In the past, we only gave 8 hours for stand by even though our members are on standby for 24 hours at a time. So this year, we credit the full 24 hours then deduct any of the actual 'on scene' time to get our Adjusted "Total SIRT Volunteer Hours. " The numbers this year will be appreciatively higher than years past.) Abandoned Vehicles July August September Tagged for Impounding 23 51 29 Cited/Towed 7 10 9 Hulks Processed 4 24 6 Total Vehicles Processed 41 173 100 Yearly Total of Vehicles Processed 575 748 848 SCOPE DISABLED PARKING ACTIVITY REPORT City of Spokane Valley #of #of Hrs. #Disabled #Warnings #of Non-Disabled Vol. Infractions Issued Issued Infractions Issued January 2 33 1 0 0 February 2 10 2 0 0 March 0 0 0 0 0 April 2 12 0 0 0 May 2 32 0 0 0 June 0 0 0 0 0 July 0 0 0 0 0 August 1 4 0 0 0 September 0 0 0 0 0 YTD Total 9 91 3 0 0 Page 2 Spokane County #of #of #Disabled #Warnings # Non- Disabled Vol. Hrs. Infractions Issued Issued Infractions Issued January 2 31 2 0 0 February 3 19 2 0 0 March 2 25 1 0 0 April 2 28 3 0 0 May 3 43.5 10 0 0 June 2 27 1 0 0 July 2 14.5 2 0 0 August 3 20 3 0 0 September 0 0 0 0 0 YTD Total 19 208 24 0 0 OPERATIONS: Spokane Valley Deputies Search for Work Crew Inmate, Unsuccessful - Spokane Valley Deputies searched for a Geiger Inmate worker who walked away from his work detail in the 9500 block of E. 8th Avenue but he was not located. A 22-year-old inmate worker was in custody for violating a No-Contact Order when he ran away from his cleaning detail in mid-September. The petitioner of the order was immediately contacted and advised by Detention Services staff. The inmate was located in early October and is back in custody. Geiger inmate workers have been deemed medium/low risk offenders and approved to be part of the supervised Geiger Inmate Work Crew, overseen by Detention Services Sergeant Robison. Argument Escalates: Shooting in Valley Business Parking Lot- Spokane Valley Major Crimes Detectives charged a 42-year-old male with two counts of Assault 1St Degree after an argument escalated. In mid-September at approximately 11:30 p.m., Spokane Valley Deputies responded to a reported shooting in the parking lot of Buffalo Wild Wings located at 14702 E. Indiana in Spokane Valley. Information was received that the victim and suspect were both calling in and still on scene. Arriving deputies immediately detained the suspect who was cooperative. The 37-year-old male victim, who was bleeding heavily from his hand, was provided medical attention. Due to the seriousness of the incident, Major Crimes Detectives were called to the scene. Information received during interviews with the witnesses and the parties involved revealed the suspect and the victim are friends and agreed to meet at Buffalo Wild Wings. The suspect was upset with the victim and wanted to talk to him about his treatment of the victim's soon-to-be ex-wife during their divorce. The victim received a ride to the location from a mutual friend who waited in the vehicle while the victim met the suspect inside the bar of the business. An argument ensued and both were asked to leave the business. Once in the parking lot, the suspect noticed their mutual friend waiting for the victim. At that point, he became angry and began threatening both of them. During the argument, the suspect pulled out a handgun, struck the mutual friend in the head several times with the butt of the gun and pointed it at his head telling him to leave,which he did. The suspect then turned his attention back to the victim. He began to approach the victim with the handgun raised and pointed at him. The victim raised his hand to block the gun as the suspect fired striking the victim in the hand. The victim ran back inside the business and called 9-1-1. The suspect remained in the parking lot and called 9-1- 1. He was booked into the Spokane County Jail for two counts of Assault 1st Degree with a firearm. The shooting victim was transported to a local hospital for treatment. The victim who was struck also received medical attention for minor injuries. Page 3 UPDATE: Detectives Arrest Sexual Assault Suspect-Spokane Valley Sexual Assault Detectives arrested a 46-year-old male suspect in late September,charging him with Kidnapping 1St Degree and Rape 1St Degree. Investigators identified the suspect using cell phone "tower dumps" obtained via a search warrant,systematically eliminating phone numbers,which didn't coincide with the crime timeline or details. With the potential of additional victims or witnesses of the suspect's behavior, the Sexual Assault Unit released his photo. Detective Armstrong urges anyone who may have been victimized or knows of the suspect's behavior to contact him at 509- 477-6610. In mid-March, Sexual Assault Detectives began investigating a reported assault where the adult female victim stated she accepted a ride from a male suspect who was armed with a handgun and forced her to give him oral sex. After interviewing the victim a few days later, she admitted she was working as a prostitute on that date, when she was picked up by the suspect near Sprague and Hatch. The suspect drove to Valley Mission Park, near the A-frame wooden structure, and they both got out of the vehicle. The suspect told the victim he wasn't paying her, retrieved a semi-auto pistol from his vehicle and pointed it at her. He continued to threaten her with the handgun and forced her to give him oral sex before he fled in his vehicle. A sexual assault kit was completed after the incident and a DNA sample obtained,which resulted in a DNA profile. The profile was checked against other known DNA profiles in CODIS (FBI Combined DNA Index System)without success. Sexual Assault Unit Detective Armstrong,assigned as the lead for this case, obtained a search warrant for a cell phone "tower dump" associated with local carriers servicing the area of Sprague and Hatch and Valley Mission Park during the specific time frames the suspect was believed to have picked up the victim (8:40-9:05 p.m.) and when the crime occurred (9:00-9:30 p.m.). This information (numbers only-no identifying information) produced over 17,000 cell phone numbers between all the carriers from the two locations. The numbers were cross-referenced and numbers failing to match both locations during the determined time frames were eliminated. Of the remaining approximately 120 possible matches, females and males who did not fit the victim's description of the suspect were eliminated, leaving 17 possibilities. While viewing driver's license pictures of the 17 possibilities, only one(the suspect)was immediately recognized as matching. Further research revealed the suspect owned a silver 2001 Chevy Cavalier, as well as additional information provided by the victim matched. A search of the pawn database showed the suspect repeatedly pawned a .40 caliber semi-automatic pistol, which also matched the description given by the victim. Those records listed a phone number for the suspect, which was the same number identified from the cell phone data. A search of the suspect's past showed he was reported, by name or exact license plate, as scaring, assaulting, or patronizing prostitutes, but none of these led to his arrest. In late September, the suspect was arrested for Kidnapping 1' Degree and Rape 1st Degree and was transported to the Public Safety Building to be interviewed. Afterward, he was booked into the Spokane County Jail for these charges. An additional search warrant was obtained for the suspect's residence, located in the 5800 block of E. 4th Avenue, where detectives recovered a semi-automatic handgun believed to have been used during this crime. A DNA sample was also obtained from the suspect. That sample will be analyzed and checked against the DNA profile obtained from the victim's sexual assault kit and the CODIS database. K9 Gunnar Locates Wanted Suspect Who Entered a Residence and Fled on Foot - Spokane Valley Deputies, with the assistance of K9 Gunnar, located and arrested a 38-year-old male suspect for felony and misdemeanor charges after he violated a No-Contact Order and fled on foot. During his attempt to evade arrest, he forced his way into an occupied residence, but continued to run when the homeowner began screaming for help. K9 Gunnar and his handler, Deputy Jason Hunt, located the suspect hiding under a vehicle where he was taken into custody. In late September at approximately 11:50 a.m., Spokane Valley Deputies responded to a call of a wanted person and possible domestic violence situation at a residence located in the 19000 block Page 4 of E. 4th Avenue in Spokane Valley. As deputies responded to the area,they were advised the suspect was a passenger of a vehicle near Evergreen and Main. When he heard deputies were responding, he fled from the car on foot. Deputies began searching for the suspect and established a perimeter. They were advised the suspect had active warrants (local Assault 4th Degree DV & Felony Idaho Fail To Appear) for his arrest and he was in violation of a No-Contact Order when he was at the residence where the call was initiated. The male suspect was also known to carry a pocketknife and had been violent in the past. Deputy Hunt and his partner K9 Gunnar responded and began to track the fleeing suspect. Several K9 warnings were broadcast over the Patrol Unit's PA system informing the suspect that a K9 was being used to find him, he could be bitten, and citizens should stay in the safety of their homes during the search. In the 400 block of N.Mamer, deputies heard a female yelling for help from a residence and quickly responded. The victim advised an unknown male was inside her home, but ran away when she started yelling. She pointed toward her backyard, advising Deputy Hunt and K9 Gunnar of the direction. Knowing the male suspect was desperately trying to evade arrest, they continued their search while making additional K9 announcements. A short distance away,K9 Gunnar located the male hiding underneath a parked vehicle. He was ordered to show his hands,but initially refused and grabbed Gunnar's snout. After additional orders to show his hands were given, the male suspect complied and was taken into custody without further incident. The suspect was provided medical treatment before he was transported to the Spokane County Jail. He told Deputy Hunt that he heard the K9 announcement prior to Gunnar finding him, but he didn't surrender because he was scared. The male suspect was booked for Residential Burglary,Violation of a Domestic Violence No- Contact Order and an Assault 4th Degree DV warrant. He is also being held as a fugitive from justice for the felony warrant from Idaho. Same Old Warrant Scam: New Name, Slightly Different Story- Spokane County Sheriff's Office Deputies and Crime Check have been receiving reports of the"You have warrants" Scam again. The first thing to know is ANYTIME someone calls you and demands payment (prepaid credit card, money, personal info) for a warrant or threatens you with arrest, It Is A Scam. Law Enforcement or other government agencies will NOT do this. This time, the predatory scammers are attempting to scare citizens by telling them they witnessed a collision, didn't show up for court, and now a warrant has been issued for their arrest. They continue to threaten the potential victim and tell them they MUST pay the fine for the warrant with a prepaid credit card. The scammer identifies himself as part of "Special Investigations" and uses the name "Drew or Andrew Richmond." These criminals use fear and intimidation as they attempt to sound"official"by spouting off fake badge numbers, court case or incident numbers, and fake warrant numbers/charges. The phone number used this time is 509-557- 3966, but they could be using others. DO NOT LOSE YOUR MONEY to the predatory criminal scammers who don't care about you, your family, loved ones, friends, neighbors, coworkers or acquaintances. They only want your money! Please tell everyone you know about these scammer's activities and don't assume people know about it. That's what they are hoping for, a victim they can scare because they haven't heard about this scam. ■ _ � • _ - - 111 _ _ + ■ L 0 C K LOCK OBSERVE CARS SHOULD KEEP GARAGE ITEMS IN AND REPORT NEVER RUN DOORS CLOSED YOUR TRUNK UNATTENDED ******************** Page 5 Crimes Against Persons stats Jan 1, 2017 to June 30,2017 MAJOR CRIMES Cases Assigned: 178; (93 Valley) (78 SCO) (7 Other) =52.2% Valley; 43.8% SCO; 3.9% Other Cases Disposed: 173; (87 Valley) (73 SCO)(13 Other) = 50%Valley; 42%SCO; 8% Other Cases Solved: 160; (79 Valley)(69 SCO) (12 Other)=Overall 92.4%; Valley 90.8%; SCO 94.5%; 92.3% Other Cases Solved by Arrest: 127; (63 Valley) (53 SCO) (11 Other)=79.3% overall; 79.7%Valley; 76.8% SCO; 91.6% Other Cases Inactivated: 11; (7 Valley) (4 SCO) =6.3% overall; 8%Valley; 5.4% SCO SEX CRIMES Cases Disposed: 113; (48 Valley) (46 SCO) (19 Other) = 42.4%Valley; 40.7%SCO; 16.8% Other Cases Disposed w/o RSO: 101; (48 Valley) (46 SCO) (7 other) = 47.5%Valley; 45.5%SCO; 7% Other Cases Solved: 99; (37 Valley)(43 SCO) (19 Other)= 87.6% overall; 77.08%Valley; 93.4% SCO; 100% Other Cases Solved w/o RSO: 87; (37 Valley) (43 SCO) (7 Other) = 86.1% Overall; 77%Valley; 93.4% SCO; 100% Other Cases Solved by Arrest: 47 cases; (17 Valley) (17 SCO)( 13 Other)= 41.5% Overall; 35.4%Valley; 36.9% SCO; 68.4% Other Cases Solved by Arrest w/o RSO: 35; (17 Valley) (17 SCO) (1 Other) = 34.6% overall; 35.4% Valley; 36.9% SCO; 14.2% Other Cases Inactivated: 14; (11 Valley) (3 SCO) = 12.3%total; 22.9%Valley; 6.5% SCO Cases Inactivated w/o RSO: 14; (11 Valley) (3 SCO) = 12.3% total; 22.9% Valley; 6.5% SCO Cases Assigned: 110; (45 Valley) (48 SCO) (17 Other) =41%Valley; 43.6% SCO; 15.4% Other Cases Assigned w/o RSO: 98; (45 Valley)(48 SCO) (5 Other)=46%Valley; 49% SCO; 5% Other Cases Unassigned Due to a Lack of Resources: 48 cases; (25 Valley)(23 SCO)= 52%Valley; 48% SCO. Case Type Breakdown: 20 CPS Referrals, 4 Abuse cases, 5 APS Referrals, 13 Sex Offense, 4 Rape, 4 Abuse, 1 Incest, 2 Indecent Liberties, 2 Lewd Conduct, 2 Sexual Exploitation. MISSING PERSONS/RUNAWAYS Total Cases Assigned: 398; 220 Valley; 178 SCO= 55%Valley; 45% SCO Cases Disposed: 395 Settled; 3 Assigned/Open; Missing Persons Cases: 123; (73 Valley) (50 SCO) =59%Valley; 41% SCO Runaway Cases: 275; (146 Valley) (129 SCO) =53%Valley; 47% SCO DEATH INVESTIGATIONS Cases Assigned: 36; (16 Valley) (20 SCO) = 45%Valley; 55%SCO Spokane County Sheriff's Office ,4—cc, T , Regional Intelligence Group r r. Spokane Valley Districts :`'F IBR Classification: Burglary SIG 9 140 1 1 120 • • 100 • •• •• 1 ..; 1 11 • • 80 • *, • —M—Calendar 2014 60 Calendar 2015 ` - —)(—Calendar 2016 40Calendar 2017 20 • 0 > > I ._ >- w >- F- cc cc cc cc cc cc u cc Q z -_, u w w w w Q Q cc d D D D m m m m > > < < c9 g 0 2 2 Z cC D w I— w w Q m < F- u > u w a 0 0 w w w0 Year Month Count Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 86 84 72 56 February 62 66 73 59 March 110 71 78 44 April 108 68 87 54 May 97 69 73 49 June 109 86 93 59 July 113 103 89 52 August 93 86 103 56 September 106 94 91 78 October 81 105 71 November 84 81 92 December 132 81 63 Grana Total 1181 994 985 507 * IBR Offense: Burglary/Breaking& Entering 220 Produced: 9/19/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's OfficecouNf), Regional Intelligence Group �,--, Po Spokane Valley Districts -,•`'F IBR Classification: Murder NonNeg Manslaughter SIG q 2.5 2 1.5 • —M—Calendar 2014 Calendar 2015 1 X X H F144-■ F'; Calendar 2016 Calendar 2017 0.5 • • 0 • } } = J } w } F- K K K K c, a U < Z J u) w w w w < < a. a 2 = > > m m m m Z cc 2 Z w H. w w Q co Q H U > U w w O o w w w p Z Year Month Count Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 1 February March 1 April 1 May 1 June July 1 1 1 August 1 1 September October 2 November 1 1 1 December 1 rand Total 5 5 4 1 *I BR Offense: Murder/Non-Negligent Manslaughter 09A Produced: 9/19/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office s°uN-f , , Regional Intelligence Group �,r, lo -30 Spokane Valley Districts :`'F IBR Classification: Identity Theft J?IG q 35 30 25 20 Vr (Calendar 2014 15 Calendar 2015 k\/' —X—Calendar 2016 10 r Calendar 2017 5 0 } } = J y w } H cc cc cc cc o_ o_ o — a z J w w w w a a > > m m m co z o- 2 = w i- w w a co a H u > u Ln a o o w '1 w z o Year Month Count Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 9 19 18 9 February 10 25 16 24 March 21 28 11 22 April 25 13 14 16 May 15 19 10 33 June 16 17 15 18 July 19 10 19 23 August 15 21 9 13 September 22 11 7 15 October 18 8 7 November 7 7 10 December 18 19 8 Grand Total 195 197 144 173 *IBR Offense: Identity Theft 26F Produced: 9/19/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Offices°uN-f , , Regional Intelligence Group �,--, Po Spokane Valley Districts01,, IBR Classification: Fraud SIG q 70 60 50 • • 40 • • --Calendar 2014 30 • - Calendar 2015 iiimoiN —X—Calendar 2016 20 y Calendar 2017 10 • 0 } } = J >- w >- F K cc K K CC CC u K < z J u w w w w < < cc d D D D m m m m Z cc 2 D w I- w w Q m < H U > U w a 0 p w w w p Z Year Month Count Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 23 12 23 27 February 17 19 17 38 March 24 20 21 37 April 23 18 16 43 May 27 24 8 53 June 22 14 19 57 July 13 17 27 63 August 23 29 15 54 September 14 24 16 66 October 21 34 41 November 21 18 38 December 18 25 30 Grant Total 246 254 271 438 * IBR Offense: Fraud -Credit Card/ATM 26B, Fraud-False Pretenses/Swindling/Con Games 26A, & Fraud -Impersonation 26C Produced: 9/19/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office ,r Regional Intelligence Group �,� lo -30 01 aA Spokane Valley Districts ::`-'F IBR Classification: DUI RIG 9 45 • 40 •• „ , „ , „ : : „•••• , , • • 35 30 iv -f, 25 , IPIPP • • Calendar 2014 20 , i 44, • • • • y Calendar 2015 • 15 • • • • • • —X—Calendar 2016 Calendar 2017 10 • • 5 0 , >- >- I J >- w >- F K K K K K K UQ z J N w w w w < < K d 2 D-, D D m m m m Z cc 2 D w F w w Q m < F U > U w a 0 pw LI_ w Z CI u) Year Month Count Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 28 30 30 24 February 35 22 30 26 March 31 25 31 33 April 25 28 23 18 May 39 27 27 19 June 25 29 31 28 July 28 31 19 26 August 29 31 18 24 September 29 18 20 19 October 22 25 19 November 35 20 28 December 32 13 27 Grand Total 358 299 303 217 * IBR Offense: DUI 90D Produced: 9/19/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's OfficeCoUNrri. Regional Intelligence Group rm Rsi Spokane Valley Districts 01-, IBR Classification: Drugs RIG q 40 35 30 25 20 \\:,......" Calendar 2014 • Calendar 2015 • 15 Calendar 2016 • Calendar 2017 10 5 —4... •41/, 0 } } = J } w } H K K cc K K K U Q z J U7 w w w w Q Q K d = = = m CO m CO z cc 2 D w F-- w w Q m Q F- U > U w a O p w w w z 0 Year Month Count Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 6 2 5 19 February 2 3 30 March 3 2 2 30 April 1 4 1 37 May 1 1 6 23 June 4 2 2 19 July 2 3 1 21 August 4 4 16 26 September 3 5 28 24 October 1 4 20 November 1 1 19 December 3 27 Grand Total 28 31 130 229 * IBR Offense: Drug Equipment Violations 35B& Drugs/Narcotics Violations 35A Produced: 9/19/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's OfficeCO°NT , r Regional Intelligence Group -,. rm -, 070 Spokane Valley Districts 01 IBR Classification: Theft From Motor Vehicle RIG q 200 180 160 140 ›N/\-.----""\ 120 100 X , , (Calendar 2014 80 Calendar 2015 —X—Calendar 2016 60 Calendar 2017 40 20 0 >- >- I J >- w >- F- cc cc K c[ a a UQ z J u w w w w Q Q cc d 2 D D D m m m m > > < < 0 g O g 2 z cc 2 D w I— w w Q ca < H U > U w a 0 O w w w0 u z Year Month Count Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 94 134 101 98 February 113 124 76 102 March 136 96 72 94 April 86 62 134 131 May 95 84 108 79 June 81 68 177 107 July 81 85 139 99 August 78 92 131 71 September 112 109 103 119 October 89 112 124 November 105 92 153 December 112 110 117 rr ThtI 1182 1168 1435 900 * IBR Offense:Theft From Motor Vehicle 23F Produced: 9/19/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office s°uN-f , , Regional Intelligence Group �,r, lo -30 Spokane Valley Districts01,, IBR Classification: Motor Vehicle Theft RIG q 80 70 60 50 AO A 40 � r` /r.AW --Calendar 2014 —.Pre--"•— Calendar 2015 30 A —X—Calendar 2016 Calendar 2017 • 20 • • 10 • 0 } } I J } w > F K cc cc K cc K U K < Z J U7 w w w w < < K 0_ 2 D I I c0 c0 c0 00 Z cc 2 I w I— w w Q c0 < I— U > U w 0_ 0 O w L- w p N Z Year Month Count Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 61 29 72 44 February 58 38 38 38 March 70 37 42 44 April 41 34 47 42 May 40 57 36 27 June 33 35 32 28 July 36 35 40 41 August 37 48 39 35 September 50 52 35 43 October 46 39 51 November 52 33 33 December 42 57 39 Grand Total 566 494 504 342 * IBR Offense: Motor Vehicle Theft 240 Produced: 9/19/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group �,--, rm -in iaR Spokane Valley Districts -`_F IBR Classification: Robbery �fG q 16 • 14 •• • • • 12 \/...Ap' H 10 8 —M—Calendar 2014 deAlk f Calendar 2015 6 —X—Calendar 2016 Calendar 2017 4 2 0 } } = J } w } F cc C[ C[ cc cc cc U cc a z J ul w w w w Z cc 2 Q D w F ' w w Q m Q F U > U w a O Ow w w Z 0 Year Month Count Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 6 11 3 3 February 5 9 7 6 March 8 12 8 7 April 7 6 4 3 May 8 6 8 2 June 10 5 5 1 July 8 8 5 4 August 4 7 3 1 September 11 15 2 4 October 10 7 10 November 14 3 10 December 9 11 3 Grand Total 100 100 68 31 * IBR Offense: Robbery 120 Produced: 9/19/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's OfficeCOUN . i Regional Intelligence Group .,'z' (P* rm Rsi Spokane Valley Districts 01-, IBR Classification: Assault RIG q 140 120 100 >cf............4' 80 ' _ —M—Calendar 2014 60 Calendar 2015 —x—Calendar 2016 40Calendar 2017 20 •0 >- >- I J >- W } F K K K K K K. U Q z --- (n W w W W Q Q K d 2 D D D CO CO CO CO > > < < g o 2 2 z cc 2 D w I- w w Q m < H U > U w a 0 o w W w p z Year Month Count Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 95 108 80 97 February 71 97 98 95 March 78 87 94 78 April 89 82 88 91 May 80 104 116 92 June 93 101 83 95 July 113 94 88 97 August 121 83 63 75 September 113 82 81 94 October 97 85 99 November 87 88 97 December 80 88 88 Grand Total 1117 1099 1075 814 * IBR Offense:Aggravated Assault 13A&Simple Assault 13B Produced: 9/19/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office s fouNfi-s. Regional Intelligence Group ;-;:o,r, Po Spokane Valley Districts 1,11 , IBR Classification: Theft SIG q 350 300 250 MIIIPPI (1.'°.°°'/A \............. , 200 —M—Calendar 2014 150 Calendar 2015 Calendar 2016 100 Calendar 2017 50 0 } } = J } w } F K c c, c, U cC < Z J v) w w w w I I < - Z cc 2 Q I w I- w w Q m < F U > U w a 0 o w w w 121 u Z Year Month Count Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 226 247 262 207 February 193 243 208 200 March 228 246 228 220 April 235 245 246 207 May 263 223 207 240 June 289 245 298 250 July 282 287 257 244 August 283 257 203 230 September 280 262 222 212 October 273 247 231 November 237 213 243 December 301 284 223 Grand Total 3090 2999 2828 2010 * IBR Offense:Theft-All Other 23H,Theft- Pocket-Picking 23A,Theft- Purse-Snatching 23B,Theft-Shoplifting 23C,Theft From Building 23D, Theft From Coin-Operated Machine 23E, &Theft of Motor Vehicle Parts/Accessories 23G Produced: 9/19/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's OfficecouNf), Regional Intelligence Group �,--, rm -in Po 01 'ta,A Spokane Valley Districts -::`'F IBR Classification: Rape BRIG q 16 • 14 12 10 8 • —M—Calendar 2014 Calendar 2015 ' # 6 —X--Calendar 2016 7 . Calendar 2017 4 2 0 cc cc u cca z w Li, w w w w a a cc a 2 > > > m m m m z cc 2 = w H w w a m a H u > u w d O p w w wz o Year Month Count Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 3 7 7 8 February 13 10 6 5 March 15 4 9 7 April 8 9 5 9 May 7 6 12 11 June 5 5 7 3 July 2 6 4 6 August 11 14 2 6 September 9 3 4 3 October 9 13 5 November 6 6 6 December 8 7 4 Grand Total 96 90 71 58 *IBR Offense: Rape-Forcible 11A Produced: 9/19/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office t. 717,,s,;,:te.n,,,, Regional Intelligence Group $ta Spokane Valley Districts `F IBR Classification: Counterfeiting Forgery RIG 9 30 • 25 •• •• • • • • • 20 • • • • • 15 • —i—Calendar 2014 • Calendar 2015 • ' i 10 • Calendar 2016 wCalendar 2017 • • 5 • 0 ._ >- >- = J >- w >- F K K K K cc cc U < z J N w w w w Q < cc d D D D m m m m z cc 2 D w F w w Q m < F U > U w a 0 p w w w Z 0 u, Year Month Count Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 11 18 14 9 February 12 18 13 11 March 12 11 25 20 April 15 7 6 20 May 22 9 10 26 June 16 9 15 15 July 25 12 11 21 August 10 12 7 15 September 11 8 11 20 October 12 12 7 November 12 6 15 December 7 20 12 Grand Total 165 142 146 157 *IBR Offense: Counterfeiting/Forgery 250 Produced: 9/19/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office cou�NT), Regional Intelligence Group - -;:2- c.. rm -in Spokane Valley Districts g`}F IBR Classification: Destruction Damage Vandalism RIG q 250 200 .t• / E'----"--.\ 150 411#/"(S.111111111 – '641111111111W AMP iI, ' / —M—Calendar 2014 • Calendar 2015 100 • --Calendar 2016 • Calendar 2017 • 50 • • 0 >- >- = J >- W >- I- C[ C[ K K, K K (i < Z J V) W W W W < < K , 2 D D D m m m m > > < < -, (7 g O 2 2 Z c 2 w � w w Qm Q H U > w w a O o w W w z 0 u) Year Month Count Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 118 162 133 161 February 116 130 111 149 March 157 127 148 136 April 130 126 151 173 May 126 130 134 139 June 136 130 176 143 July 140 125 154 177 August 117 141 160 150 September 143 130 118 159 October 131 156 165 November 136 129 196 December 183 163 160 Grand Total 1633 1649 1806 1387 IBR Offense: Destruction/Damage/Vandalism 290 Produced: 9/19/2017 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 DRAFT ADVANCE AGENDA as of October 19,2017; 8:30 a.m. Please note this is a work in progress; items are tentative To: Council& Staff From: City Clerk,by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings October 31,2017, Study Session Format,6:00 p.m. Idue Tue,Oct 241 ACTION ITEMS: 1. Second Reading Proposed Property Tax Ordinance 17-011—Chelsie Taylor (10 minutes) 2.Motion Consideration: Legislative Agenda—Mark Calhoun (10 minutes) NON-ACTION ITEMS 3. 8th and McDonald Update—Ryan Kipp,John Hohman (10 minutes) 4. Official Newspaper of Spokane Valley— Chris Bainbridge, Cary Driskell (15 minutes) 5.Advance Agenda (5 minutes) [*estimated meeting: 50 minutes] November 7, 2017, Study Session,6:00 p.m. Meeting cancelled due to election night November 14,2017,Formal Meeting Format,6:00 p.m. Idue Tue,Nov 71 1. PUBLIC HEARING: Final Hearing on 2018 Budget—Chelsie Taylor (20 minutes) 2. Consent Agenda(claims,payroll,minutes) (5 minutes) 3. Second Reading Ordinance 17-013 Amending 2017 Budget—Chelsie Taylor (15 minutes) 4. Second Reading Ordinance 17-014 Adopting 2018 Budget—Chelsie Taylor (20 minutes) 5. Proposed Resolution Amending Speed Limit, Stn(Pines to Sullivan)—John Hohman (5 minutes) 6.Mayoral Appointment: Citizen to HCDAC—Mayor Higgins (5 minutes) 7.Admin Report: LTAC Recommendations to Council—Chelsie Taylor (20 minutes) 8.Advance Agenda—Mayor Higgins (5 minutes) [*estimated meeting: 95 minutes] November 21, 2017, Study Session Format,6:00 p.m. Idue Tue,Nov 141 1. Street Sweeping—John Hohman (15 minutes) 2. CenterPlace Outdoor Venue —Mike Stone (15 minutes) 3. 2018 Fee Resolution—Chelsie Taylor (20 minutes) 4.Advance Agenda—Mayor Higgins (5 minutes) [*estimated meeting: 55 minutes] November 28, 2017,Formal Meeting Format, 6:00 p.m. Meeting cancelled due to Thanksgiving Holiday December 5,2017, Study Session,6:00 p.m. Idue Tue,Nov 211 1.Advance Agenda—Mayor Higgins (5 minutes) December 12,2017,Formal Meetin2 Format, 6:00 p.m. Idue Tue, Dec 51 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.Fee Resolution,2018—Chelsie Taylor (10 minutes) 3.Motion Consideration: Award of LTAC Funds—Chelsie Taylor (25 minutes) 4.Advance Agenda—Mayor Higgins (5 minutes) [*estimated meeting: 45 minutes] December 19, 2017, Study Session Format,6:00 p.m. Idue Tue,Dec 121 1.Advance Agenda—Mayor Higgins (5 minutes) December 26,2017,Formal Meetin2 Format, 6:00 p.m. Meeting cancelled due to Christmas Holiday Draft Advance Agenda 10/19/2017 3:08:05 PM Page 1 of 2 January 2,2018, Study Session,6:00 p.m. 1due Tue,Dec 261 Administration of Oath of Office to Newly Elected Officials 1. Selection of Mayor and Deputy Mayor—Chris Bainbridge (15 minutes) 2.Advance Agenda—Mayor (5 minutes) [*estimated meeting: minutes] January 9,2018,Formal Meeting Format, 6:00 p.m. Idue Tue, Jan 21 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.Appointments: Councilmembers to Committees—Mayor (10 minutes) 3.Appointments: Planning Commission—Mayor (10 minutes) 4.Appointments: Lodging Tax Advisory Committee—Mayor (10 minutes) 5.Advance Agenda—Mayor Higgins (5 minutes) [*estimated meeting: 40 minutes] *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: AWC City Action Days: Jan 24-25,2018 Olympia Density Standards(19.70.050(g)) Disc Golf Park Donation Recognition Farmers Market Marijuana Industry,Financial Impact Nuisances(yard sales,properties,drug houses etc.) Outside Agency Funding Level(winter workshop) Parental Rights [+staff research time] Police Precinct(officers,cars,carpet,etc.) Protestor Conditions Resolution/Proclamation Supporting SV Schools Retail Recruitment Follow-up School Interns Second Amendment Sanctuary City Shipping Containers Sign Ordinance Small Cell Regulations Solid Waste Contract Approval Transportation&Infrastructure Undergrounding Urban Farming&Animal Keeping Utility Facilities in ROW Water Banking Draft Advance Agenda 10/19/2017 3:08:05 PM Page 2 of 2 FINANCE DEPARTMENT SjöIciine Chelsie Taylor,Finance Director \411ey s 10210 E Sprague Avenue • Spokane Valley WA 99206 Phone: (509)720-5000 •Fax: (509)720-5075 • www.spokanevalley.org Memorandum To: Mark Calhoun, City Manager From: Chelsie Taylor, Finance Director Date: October 18, 2017 Re: Finance Department Activity Report— September 2017 Following is information pertaining to Finance Department activities through the end of September 2017 and included herein is an updated 2017 Budget to Actual Comparison of Revenues and Expenditures through the end of September. 2016 Yearend Process The 2016 books were closed in April, and the annual financial report was completed in May. The State Auditor's Office completed fieldwork for the audit of fiscal year 2016. The State Auditor's Office issued an unmodified opinion on the audit of the financial statements for the fiscal year 2016 and the Federal single audit on August 3, 2017. We expect the accountability audit and related exit conference will be completed in November. 2017 Budget Amendment As we have progressed through 2017 the need for a number of budget amendments has arisen largely as a result of capital projects. Council review will take place at the following meetings: • October 3 Admin Report • October 24 Public Hearing • October 24 First reading on proposed ordinance amending the 2017 Budget • November 14 Second reading on proposed ordinance amending the 2017 Budget 2018 Budget Development The 2018 Budget development process began in the Finance Department in early March and on April 10th we sent detailed budget requests to all departments to complete by mid-May. By the time the budget is scheduled to be adopted on November 141h, the Council will have had an opportunity to discuss the budget on eight occasions including three public hearings. • June 13 Council budget workshop • August 22 Admin report on 2018 revenues and expenditures • September 12 Public hearing #1 on the 2018 revenue and expenditures • September 26 City Manager's presentation of preliminary 2018 Budget • October 10 Public hearing #2 on the preliminary 2018 Budget • October 24 First reading on proposed ordinance adopting the 2018 Budget • November 14 Public hearing #3 on the 2018 Budget • November 14 Second reading on proposed ordinance adopting the 2018 Budget P:1FinancelFinance Activity Reports\Council Monthly Reports1201712017 09 30.docx Page 1 2018 Property Tax Levy A significant part of the budget development process includes the annual levy of property taxes which in 2017 are expected to account for approximately 27% of recurring General Fund revenues. Council discussions specifically related to this topic will take place at the following meetings: • September 12 Public hearing on 2018 revenues including property taxes • September 19 Admin Report on proposed ordinance levying 2018 property taxes • October 10 First reading of ordinance levying 2018 property taxes and confirming tax levy • October 31 Second reading of ordinance levying 2018 property taxes and confirming tax levy Outside Aciency Fundinci in the 2018 Budciet The City has historically provided funding for local organizations involved in either social services or economic development activities and the preliminary 2018 Budget currently has $150,000 collectively available for this, with $43,000 being set aside for contracted economic development in the Economic Development Division. The schedule leading to awarding funds is as follows: • July 14 Letters mailed to agencies that have historically received funding; media release to City website and notice to newspapers • August 11 Agency requests due at City Hall • September 19 Economic development and social service agency presentations to Council • October 24 Council makes final determination of awards Lodciinci Tax The schedule leading to awarding funds is as follows: • August 30 Letters mailed to agencies that have historically received funding, media release to City website and notice to newspapers • October 6 Grant applications due at City Hall • October 19 Grant applicant presentations to lodging tax advisory committee • November 14 Admin report to Council on results of lodging tax advisory committee meeting • December 12 City Council motion consideration: Award lodging tax for 2018 Fee Resolution As a part of preparing the annual budget, City Departments are asked to review the Master Fee Schedule that is currently in place and determine whether changes in fees charged and/or language used in the governing resolution should be altered. This leads to an annual update to the fee resolution that sets fees for the following year. The calendar leading to the adoption of the resolution setting 2018 fees is as follows: • November 21 Admin report on proposed changes to the fee resolution. • December 12 Council adoption of the fee resolution Budciet to Actual Comparison Report A report reflecting 2017 Budget to Actual Revenues and Expenditures for those funds for which a 2017 Budget was adopted is located on pages 6 through 19. Because we attempt to provide this information in a timely manner, this report is prepared from records that are not formally closed by the Finance Department at month end or reconciled to bank records. Although it is realistic to expect the figures will change over subsequent weeks, I believe the report is materially accurate. P:1FinancelFinance Activity Reports\Council Monthly Reports1201712017 09 30.docx Page 2 We've included the following information in the report: • Revenues by source for all funds, and expenditures by department in the General Fund and by type in all other funds. • A breakdown between recurring and nonrecurring revenues and expenditures in the General Fund, Street O&M Fund and Stormwater Fund. • The change in fund balance including beginning and ending figures. The beginning fund balance figures are those that are reflected in our 2016 Annual Financial Report. • Columns of information include: o The 2017 Budget as adopted o September 2017 activity o Cumulative 2017 activity through September 2017 o Budget remaining in terms of dollars o The percent of budgeted revenue collected or budgeted expenditures disbursed A few points related to the General Fund #001 (page 6): Recurring revenues collections are currently at 66.65% of the amount budgeted with 75.00% of the year elapsed. • Property tax are paid to Spokane County in two installments each year on April 30 and October 31 and are then remitted to the City primarily in May and November with lesser amounts typically remitted in June and December. Property taxes received thus far in 2017 are $6,556,208 or 56.45% of the amount budgeted. • Sales tax collections represent eight months of collections thus far, because taxes collected in September are not remitted to the City by the State until the latter part of October. Collections are currently at$13,618,573 or 68.60% of the amount budgeted. • Gambling taxes are at$203,818 or 59.68% of the amount budgeted. Gambling taxes are paid quarterly with third quarter payments due by October 31st. • Franchise Fee and Business Registration revenues are typically received in the month following a calendar year quarter. So far in 2017 we have received $670,835 or 55.90% of the amount budgeted. • State shared revenues are composed of State of Washington distributions that include items such as liquor board profits, liquor excise tax, streamlined sales tax mitigation and criminal justice monies. Most of these revenues are paid by the State in the month following a calendar quarter. Through September we've received remittances totaling $1,509,437 or 71.72% of the amount budgeted. • Fines and forfeitures revenues are composed of monthly remittances from Spokane County with payments made in the month following the actual assessment of a fine and false alarm fees. Through September we've received remittances through the month of August with receipts of$613,637 or 45.09% of the amount budgeted. • Community Development service revenues are largely composed of building permit and plan review fees as well as right of way permits. Revenues are currently at $1,673,437 or 115.47% of the amount budgeted. • Recreation program fees are composed of revenues generated by the variety of parks and recreation programs including classes, swimming pools (in-season), and CenterPlace. Currently, revenues total $611,589 or 95.43% of the amount budgeted. Recurring expenditures are currently at$26,204,904 or 65.28% of the amount budgeted with 75.00% of the year elapsed. Departments experience seasonal fluctuations in activity so they don't necessarily expend their budget in twelve equal monthly installments P:1FinancelFinance Activity Reports\Council Monthly Reports1201712017 09 30.docx Page 3 Investments (page 20) Investments at September 30 total $52,817,913 and are composed of$47,809,483 in the Washington State Local Government Investment Pool and $5,008,430 in bank CDs. Total Sales Tax Receipts (page 21) Total sales tax receipts reflect State remittances through September and total $15,391,417 including general, criminal justice, and public safety taxes. This figure is $790,931 or 5.42% greater than the same eight-month period in 2016. Economic Indicators (pages 22 —24) The following economic indicators provide information pertaining to three different sources of tax revenue that provide a good gauge of the health and direction of the overall economy. 1. Sales taxes (page 22) provide a sense of how much individuals and businesses are spending on the purchase of goods. 2. Hotel / Motel taxes (page 23) provide us with a sense of overnight stays and visits to our area by tourists or business travelers. 3. Real Estate Excise taxes (page 24) provide us with a sense of real estate sales. Page 22 provides a 10-year history of general sales tax receipts (not including public safety or criminal justice) with monthly detail beginning January 2008. • Compared with calendar year 2016, 2017 collections have increased by $688,608 or 5.33%. • Tax receipts reached an all-time high in 2016 at $19,887,049, besting the previous record year of 2015 when $18,209,568 was collected. Sales tax receipts are currently on track in 2017 to exceed $20 million for the first time since the City's incorporation. Page 23 provides a 10-year history of hotel/motel tax receipts with monthly detail beginning January 2008. • Compared with calendar year 2016, 2017 collections have increased by $4,368 or 1.12%. • Collections reached an all-time high in 2016 of$596,374, exceeding the previous high set in 2015 of$581,237. Page 24 provides a 10-year history of real estate excise tax receipts with monthly detail beginning January 2008. • Compared with calendar year 2016, 2017 collections have increased by$531,411 or 33.80%. • Tax receipts peaked in 2007 at nearly$2.6 million, decreased precipitously in 2008 and 2009, and have been gaining ground since. The City is again approaching tax receipt levels that were seen prior to the recession. Debt Capacity and Bonds Outstanding (page 25) This page provides information on the City's debt capacity, or the dollar amount of General Obligation (G.O.) Bonds the City may issue, as well as an amortization schedule of the bonds the City currently has outstanding. • The maximum amount of G.O. bonds the City may issue is determined by the assessed value for property taxes which for 2017 is $8,124,487,663. Following the December 1, 2016 debt service payments, the City has $13,260,000 of nonvoted G.O. bonds outstanding which represents 10.88% of our nonvoted bond capacity, and 2.18% of our total debt capacity for all types of bonds. Of this amount: o $5,065,000 remains on bonds issued for the construction of CenterPlace. These bonds are repaid with a portion of the 1/10 of 1% sales tax that is collected by the Spokane Public Facilities District. P:1FinancelFinance Activity Reports\Council Monthly Reports1201712017 09 30.docx Page 4 o $995,000 remains on bonds issued for road and street improvements around CenterPlace. The bonds are repaid with a portion of the real estate excise tax collected by the City. o $7,200,000 remains on bonds issued for construction of the new City Hall. The bonds are to be repaid with General Fund revenues. Street Fund Revenue Sources (pages 26 and 27) The last two charts reflect a history for the two primary sources of revenue in Street Fund #101. These include: • Page 26 provides a 10-year history of Motor Vehicle Fuel Tax collections with monthly detail beginning January 2008. o Compared with calendar year 2016, 2017 collections have increased by $19,158 or 1.45%. o Tax receipts peaked in 2007 at just approximately $2.1 million, and subsequently decreased to a range of approximately $1,857,000 to $2,000,000 in the years 2011 through 2016. • Page 27 provides a 6-year history of Telephone Utility Tax collections with monthly detail beginning January 2009 (the month in which the tax was imposed). o Compared with 2016, 2017 collections have decreased by $143,225 or 10.26%. Unlike tax revenues collected by the State and remitted monthly, these taxes are paid to the City directly by the service provider. Consequently there is not a"clean cutoff' in terms of when a vendor pays the tax. o Tax receipts peaked in 2009 at $3,054,473 and have decreased each year since due to what we suspect is the reduction in land lines by individual households. o The 2016 Budget was adopted with a revenue estimate of $2,340,000. Actual 2016 revenues came in at $2,069,308. The 2017 Budgeted revenues were amended down by $200,000 to $2,000,000, and we will watch actual receipts closely as the year progresses. o The City has hired a consultant to perform an audit of providers who pay the telephone utility tax. The audit will assess whether providers are accurately remitting all taxes owed to the City, and the consultant will be paid on a contingent basis out of revenues recovered from the telephone providers. One audit has been completed, and the City received a payment in the amount of$97,370 which is comprised of recovered revenue plus interest and penalty fees. Per the contract with the consultant, the City paid $24,343 or 25% of the amount recovered. P:1FinancelFinance Activity Reports\Council Monthly Reports1201712017 09 30.docx Page 5 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 09 30 CITY OF SPOKANE VALLEY,WA Budget Year 2017 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 75.00% For the Nine-Month Period Ended September 30,2017 2017 Actual Actual through Budget %of Budget September September 30 Remaining Budget #001 -GENERAL FUND RECURRING ACTIVITY Revenues Property Tax 11,614,500 138,626 6,556,208 (5,058,292) 56.45% Sales Tax 19,852,100 1,877,899 13,618,573 (6,233,527) 68.60% Sales Tax-Public Safety 919,000 86,307 633,197 (285,803) 68.90% Sales Tax-Criminal Justice 1,669,000 155,382 1,139,647 (529,353) 68.28% Gambling Tax and Leasehold Excise Tax 341,500 1,627 203,818 (137,682) 59.68% Franchise Fees/Business Registration 1,200,000 14,976 670,835 (529,165) 55.90% State Shared Revenues 2,104,600 355,602 1,509,437 (595,163) 71.72% Fines, Forfeitures and Penalties 1,361,000 65,041 613,637 (747,363) 45.09% Community Development 1,449,300 166,513 1,673,437 224,137 115.47% Recreation Program Fees 640,900 28,076 611,589 (29,311) 95.43% Miscellaneous Department Revenue 94,000 10,532 105,989 11,989 112.75% Miscellaneous&Investment Interest 133,500 39,444 259,593 126,093 194.45% Transfer-in -#101 (street admin) 39,700 3,308 29,775 (9,925) 75.00% Transfer-in -#105(h/m tax-CP advertising) 30,000 0 0 (30,000) 0.00% Transfer-in -#402(storm admin) 13,400 1,117 10,050 (3,350) 75.00% Total Recurring Revenues 41,462,500 2,944,451 27,635,785 (13,826,715) 66.65% Expenditures City Council 542,872 25,904 319,221 223,651 58.80% City Manager 724,435 44,551 464,768 259,667 64.16% Legal 515,994 36,873 339,228 176,766 65.74% Public Safety 24,950,372 1,888,160 16,756,715 8,193,657 67.16% Deputy City Manager 752,277 54,045 509,398 242,879 67.71% Finance/IT 1,282,460 103,346 917,885 364,575 71.57% Human Resources 262,417 19,781 186,770 75,647 71.17% Public Works 921,632 51,791 566,587 355,045 61.48% City Hall Operations and Maintenance 303,918 42 834 303,084 0.27% Community Development-Administration 228,462 7,362 69,652 158,810 30.49% Community Development-Econ Dev 692,832 39,481 432,186 260,646 62.38% Community Development-Dev Svc 1,433,384 83,144 838,121 595,263 58.47% Community Development-Building 1,481,734 85,117 899,873 581,861 60.73% Parks& Rec-Administration 290,064 22,330 212,645 77,420 73.31% Parks& Rec-Maintenance 861,350 75,996 571,110 290,240 66.30% Parks& Rec-Recreation 246,295 14,026 140,746 105,549 57.15% Parks& Rec-Aquatics 482,350 135,469 367,617 114,733 76.21% Parks& Rec-Senior Center 95,916 7,259 67,335 28,581 70.20% Parks& Rec-CenterPlace 901,958 62,149 608,795 293,163 67.50% General Government 1,240,850 33,937 512,558 728,292 41.31% Transfers out-#204('16 LTGO bond debt service) 430,630 33,113 298,013 132,618 69.20% Transfers out-#309(park capital projects) 160,000 13,333 120,000 106,667 75.00% Transfers out-#311 (Pavement Preservation) 953,200 79,433 714,900 238,300 75.00% Transfers out-#501 36,600 3,050 27,450 9,150 75.00% Transfers out-#502(insurance premium) 350,000 29,167 262,500 87,500 75.00% Total Recurring Expenditures 40,142,002 2,948,860 26,204,904 14,003,764 65.28% Recurring Revenues Over(Under) Recurring Expenditures 1,320,498 (4,408) 1,430,881 177,049 Page 6 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 09 30 CITY OF SPOKANE VALLEY,WA Budget Year 2017 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 75.00% For the Nine-Month Period Ended September 30,2017 2017 Actual Actual through Budget %of Budget September September 30 Remaining Budget #001 -GENERAL FUND-continued NONRECURRING ACTIVITY Revenues Transfers in-#106(Repymt of Solid Waste) 40,425 3,369 30,319 (10,106) 75.00% Transfers in-#310(Lease in excess of bond pyn 490,500 40,875 367,875 (122,625) 75.00% FEMA Grant Proceeds 0 0 22,869 22,869 0.00% Grant Proceeds-Dept of Commerce 114,200 0 114,200 0 100.00% Total Nonrecurring Revenues 645,125 44,244 535,262 (109,863) 82.97% Expenditures General Government-IT capital replacements 100,000 0 86,163 13,837 86.16% City Hall lease payment(2017 final year) 513,100 0 437,680 75,420 85.30% Police Department-CAD/RMS 145,000 0 76,961 68,039 53.08% Community&Econ Dev (retail recruitment) 50,000 0 0 50,000 0.00% Com&Econ Dev (NE Industrial Area PAO) 114,200 0 114,200 0 100.00% Parks&Rec(Browns Park water lines) 30,000 0 8,129 21,871 27.10% Parks&Rec(pool drain pipe&gutter line repairs) 12,000 0 0 12,000 0.00% Parks&Rec(replace Great Room audio/visual) 345,000 199 199 344,801 0.06% Parks&Rec(replace carpet at CenterPlace) 24,750 0 16,061 8,689 64.89% Transfers out-#122 258,000 0 258,000 0 100.00% Transfers out-#312 3,003,929 0 3,003,929 0 100.00% Transfers out-#314(Pines Underpass design) 1,200,000 0 1,200,000 0 100.00% Total Nonrecurring Expenditures 5,795,979 199 5,201,321 594,658 89.74% Nonrecurring Revenues Over(Under) Nonrecurring Expenditures (5,150,854) 44,045 (4,666,059) 484,795 Excess(Deficit)of Total Revenues Over(Under)Total Expenditures (3,830,356) 39,636 (3,235,178) 661,844 Beginning fund balance 29,073,972 29,073,972 Ending fund balance 25,243,616 25,838,794 Page 7 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 09 30 CITY OF SPOKANE VALLEY,WA Budget Year 2017 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 75.00% For the Nine-Month Period Ended September 30,2017 2017 Actual Actual through Budget %of Budget September September 30 Remaining Budget SPECIAL REVENUE FUNDS #101 -STREET FUND RECURRING ACTIVITY Revenues Telephone Utility Tax 2,000,000 148,116 1,316,503 (683,497) 65.83% Motor Vehicle Fuel(Gas)Tax 2,040,300 194,957 1,337,870 (702,430) 65.57% Multimodal Transportation 98,868 33,760 65,272 (33,596) 66.02% Right-of-Way Maintenance Fee 50,000 0 71,112 21,112 142.22% Investment Interest 4,000 499 5,201 1,201 130.01% Miscellaneous Revenue 10,000 0 0 (10,000) 0.00% Total Recurring Revenues 4,203,168 377,333 2,795,957 (1,407,211) 66.52% Expenditures Wages/Benefits/Payroll Taxes 754,872 57,354 589,860 165,012 78.14% Supplies 105,000 2,261 87,159 17,841 83.01% Services&Charges 2,168,151 59,297 1,506,339 661,812 69.48% Snow Operations 468,000 90,439 717,466 (249,466) 153.30% Intergovernmental Payments 795,000 62,867 539,890 255,110 67.91% Interfund Transfers-out-#001 39,700 3,308 29,775 9,925 75.00% Interfund Transfers-out-#501 (non-plow vehicle reg 23,250 1,937 23,932 (682) 102.93% Interfund Transfers-out-#501 (plow replace.) 77,929 6,494 51,953 25,976 66.67% Interfund Transfers-out-#311 (pavement preserve, 67,342 5,612 50,506 16,836 75.00% Signal Detection Replacement Program 40,000 0 49,702 (9,702) 124.25% Total Recurring Expenditures 4,539,244 289,570 3,646,582 892,662 80.33% Recurring Revenues Over(Under) Recurring Expenditures (336,076) 87,763 (850,625) (514,549) NONRECURRING ACTIVITY Revenues Grants 0 0 1,341 1,341 0.00% Insurance proceeds(traffic signal cabinet) 0 0 83,331 83,331 0.00% Interest&penalties on utility taxes 0 0 25,529 25,529 0.00% Total Nonrecurring Revenues 0 0 110,201 110,201 0.00% Expenditures Durable striping at Trent&Argonne 75,000 0 0 75,000 0.00% Spare traffic signal equipment 30,000 0 14,969 15,031 49.90% Battery backups for intersections 15,000 0 0 15,000 0.00% Total Nonrecurring Expenditures 120,000 0 14,969 105,031 12.47% Nonrecurring Revenues Over(Under) Nonrecurring Expenditures (120,000) 0 95,232 215,232 Excess(Deficit)of Total Revenues Over(Under)Total Expenditures (456,076) 87,763 (755,393) (299,317) Beginning fund balance 1,318,504 1,318,504 Ending fund balance 862,428 563,111 Page 8 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 09 30 CITY OF SPOKANE VALLEY,WA Budget Year 2017 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 75.00% For the Nine-Month Period Ended September 30,2017 2017 Actual Actual through Budget %of Budget September September 30 Remaining Budget SPECIAL REVENUE FUNDS-continued #103-PATHS&TRAILS Revenues Motor Vehicle Fuel(Gas)Tax 8,600 822 5,643 (2,957) 65.61% Investment Interest 0 34 213 213 0.00% Total revenues 8,600 856 5,855 (2,745) 68.09% Expenditures Capital Outlay 0 0 0 0 0.00% Total expenditures 0 0 0 0 0.00% Revenues over(under)expenditures 8,600 856 5,855 (2,745) Beginning fund balance 37,384 37,384 Ending fund balance 45,984 43,239 #104-TOURISM FACILITIES HOTEL/MOTEL TAX FUND Revenues Tourism Facilities Hotel/Motel Tax 377,000 50,051 256,810 (120,190) 68.12% Investment Interest 0 646 3,614 3,614 0.00% Total revenues 377,000 50,697 260,424 (116,576) 69.08% Expenditures Capital Expenditures 0 0 0 0 0.00% Total expenditures 0 0 0 0 0.00% Revenues over(under)expenditures 377,000 50,697 260,424 (116,576) Beginning fund balance 571,232 571,232 Ending fund balance 948,232 831,656 #105-HOTEL/MOTEL TAX FUND Revenues Hotel/Motel Tax 580,000 76,972 394,905 (185,095) 68.09% Investment Interest 500 362 1,789 1,289 357.87% Total revenues 580,500 77,334 396,695 (183,805) 68.34% Expenditures Interfund Transfers-#001 30,000 0 0 30,000 0.00% Tourism Promotion 604,000 8,594 151,053 452,947 25.01% Total expenditures 634,000 8,594 151,053 482,947 23.83% Revenues over(under)expenditures (53,500) 68,740 245,641 (666,752) Beginning fund balance 219,790 219,790 Ending fund balance 166,290 465,431 Page 9 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 09 30 CITY OF SPOKANE VALLEY,WA Budget Year 2017 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 75.00% For the Nine-Month Period Ended September 30,2017 2017 Actual Actual through Budget %of Budget September September 30 Remaining Budget SPECIAL REVENUE FUNDS-continued #106-SOLID WASTE Revenues Sunshine Administrative Fee 125,000 0 110,050 14,950 88.04% Investment Interest 0 118 563 (563) 0.00% Grant Proceeds 26,800 0 59,389 (32,589) 221.60% Total revenues 151,800 118 170,002 (18,202) 111.99% Expenditures Interfund Transfers-#001 40,425 3,369 30,319 10,106 75.00% Education&Contract Administration 111,375 37 66,466 44,909 59.68% Total expenditures 151,800 3,406 96,785 55,015 63.76% Revenues over(under)expenditures 0 (3,288) 73,217 (73,217) Beginning fund balance 79,122 79,122 Ending fund balance 79,122 152,339 #107-PEG FUND Revenues Comcast PEG Contribution 80,000 0 39,857 40,143 49.82% Investment Interest 0 170 1,287 (1,287) 0.00% Total revenues 80,000 170 41,144 38,856 51.43% Expenditures PEG COSV Broadcast Capital Outlay 12,500 0 0 12,500 0.00% New City Hall Council Chambers 250,000 52,224 65,389 184,611 26.16% Total expenditures 262,500 52,224 65,389 197,111 24.91% Revenues over(under)expenditures (182,500) (52,054) (24,245) (158,255) Beginning fund balance 240,341 240,341 Ending fund balance 57,841 216,096 #120-CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest 0 0 0 0 0.00% Interfund Transfer 0 0 0 0 0.00% Total revenues 0 0 0 0 0.00% Expenditures Operations 0 0 0 0 0.00% Total expenditures 0 0 0 0 0.00% Revenues over(under)expenditures 0 0 0 0 Beginning fund balance 300,000 300,000 Ending fund balance 300,000 300,000 Page 10 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 09 30 CITY OF SPOKANE VALLEY,WA Budget Year 2017 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 75.00% For the Nine-Month Period Ended September 30,2017 2017 Actual Actual through Budget %of Budget September September 30 Remaining Budget SPECIAL REVENUE FUNDS-continued #121 -SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest 21,900 (8,130) 16,575 (5,325) 75.68% Interfund Transfer 0 0 0 0 0.00% Total revenues 21,900 (8,130) 16,575 (5,325) 75.68% Expenditures Operations 0 0 0 0 0.00% Total expenditures 0 0 0 0 0.00% Revenues over(under)expenditures 21,900 (8,130) 16,575 (5,325) Beginning fund balance 5,483,425 5,483,425 Ending fund balance 5,505,325 5,500,000 #122-WINTER WEATHER RESERVE FUND Revenues Investment Interest 600 391 1,958 1,358 326.35% Interfund Transfer-#001 258,000 0 258,000 0 100.00% Grant Reimbursement for Windstorm Cleanup 0 0 3,170 3,170 0.00% Subtotal revenues 258,600 391 263,128 4,528 101.75% Expenditures Snow removal expenses 500,000 0 0 500,000 0.00% Total expenditures 500,000 0 0 500,000 0.00% Revenues over(under)expenditures (241,400) 391 263,128 (495,472) Beginning fund balance 242,835 242,835 Ending fund balance 1,435 505,963 Page 11 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 09 30 CITY OF SPOKANE VALLEY,WA Budget Year 2017 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 75.00% For the Nine-Month Period Ended September 30,2017 2017 Actual Actual through Budget %of Budget September September 30 Remaining Budget DEBT SERVICE FUNDS #204-DEBT SERVICE FUND Revenues Spokane Public Facilities District 379,750 0 94,875 (284,875) 24.98% Interfund Transfer-in-#001 430,630 33,113 298,013 (132,618) 69.20% Interfund Transfer-in-#301 103,511 6,619 59,569 (43,942) 57.55% Interfund Transfer-in-#302 103,510 6,619 59,569 (43,941) 57.55% Total revenues 1,017,401 46,350 512,026 (505,375) 50.33% Expenditures Debt Service Payments-CenterPlace 382,867 0 94,875 287,992 24.78% Debt Service Payments-Roads 162,900 0 16,450 146,450 10.10% Debt Service Payments-'16 LTGO Bond 397,350 0 123,675 273,675 31.12% Total expenditures 943,117 0 235,000 708,117 24.92% Revenues over(under)expenditures 74,284 46,350 277,026 (1,213,492) Beginning fund balance (74,284) (74,284) Ending fund balance (0) 202,741 Page 12 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 09 30 CITY OF SPOKANE VALLEY,WA Budget Year 2017 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 75.00% For the Nine-Month Period Ended September 30,2017 2017 Actual Actual through Budget %of Budget September September 30 Remaining Budget CAPITAL PROJECTS FUNDS #301 -CAPITAL PROJECTS FUND Revenues RE ET 1 -Taxes 800,000 236,210 1,051,768 251,768 131.47% Investment Interest 1,700 2,096 11,806 10,106 694.49% Total revenues 801,700 238,307 1,063,574 261,874 132.66% Expenditures Interfund Transfer-out-#204 103,511 6,619 59,569 43,942 57.55% Interfund Transfer-out-#303 437,002 2,515 54,459 382,543 12.46% Interfund Transfer-out-#311 (pavement preserve 660,479 0 0 660,479 0.00% Interfund Transfer-out-#314 280,079 0 0 280,079 0.00% Total expenditures 1,481,071 9,134 114,029 1,367,042 7.70% Revenues over(under)expenditures (679,371) 229,173 949,545 (1,105,169) Beginning fund balance 1,746,393 1,746,393 Ending fund balance 1,067,022 2,695,938 #302-SPECIAL CAPITAL PROJECTS FUND Revenues RE ET 2-Taxes 800,000 236,210 1,051,767 251,767 131.47% Investment Interest 1,700 2,444 14,345 12,645 843.84% Total revenues 801,700 238,655 1,066,113 264,413 132.98% Expenditures Interfund Transfer-out-#204 103,510 6,619 59,569 43,941 57.55% Interfund Transfer-out-#303 1,173,230 106,487 267,149 906,081 22.77% Interfund Transfer-out-#311 (pavement preserve 660,479 0 0 660,479 0.00% Total expenditures 1,937,219 113,105 326,718 1,610,501 16.87% Revenues over(under)expenditures (1,135,519) 125,549 739,395 (1,346,088) Beginning fund balance 2,300,560 2,300,560 Ending fund balance 1,165,041 3,039,955 Page 13 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 09 30 CITY OF SPOKANE VALLEY,WA Budget Year 2017 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 75.00% For the Nine-Month Period Ended September 30,2017 2017 Actual Actual through Budget %of Budget September September 30 Remaining Budget CAPITAL PROJECTS FUNDS-continued #303 STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 3,756,320 778,483 2,318,163 (1,438,157) 61.71% Developer Contribution 40,097 1,076 62,244 22,147 155.23% Transfer-in-#301 437,002 2,515 54,459 (382,543) 12.46% Transfer-in-#302 1,173,230 106,487 267,149 (906,081) 22.77% Transfer-in-#312 8th&Carnahan Intersct 193,000 10,491 217,145 24,145 112.51% Transfer-in-#312 Euclid Ave Reconst 1,750,000 0 834,971 (915,029) 47.71% Transfer-in-#312 Sullivan Rd W Bridge 10,000 2,444 (294,815) (304,815) -2948.15% Total revenues 7,359,649 901,496 3,459,317 (3,900,332) 47.00% Expenditures 123 Mission Ave-Flora to Barker 500,000 49,494 127,900 372,100 25.58% 141 Sullivan&Euclid PCC 2,150,000 596,068 1,430,023 719,977 66.51% 142 Broadway @ Argonne/Mullan 0 184 999 (999) 0.00% 155 Sullivan Rd W Bridge Replacement 10,000 6,415 461,785 (451,785) 4617.85% 166 Pines Rd. (SR27)&Grace Ave. Int.Safety 333,224 3,233 46,000 287,224 13.80% 167 Citywide Safety Improvements 5,000 0 3,055 1,945 61.10% 201 ITS Infill Project Phase 1 (PE Start 2014) 300,000 218 5,769 294,231 1.92% 205 Sprague/Barker Intersection Improvement 40,097 0 0 40,097 0.00% 207 Indiana&Evergreen Transit Access Imp 5,000 0 0 5,000 0.00% 211 Sullivan Trent to Wellesley 0 0 (17,811) 17,811 0.00% 221 McDonald Rd Diet(16th to Mission) 5,000 0 30 4,970 0.60% 222 Citywide Reflective Signal Backplates 36,000 63 206 35,794 0.57% 229 32nd Ave Preservation 2,500 0 0 2,500 0.00% 234 Seth Woodard Sidewalk Improvements 5,000 0 0 5,000 0.00% 238 Pines RD Mirabeau Parkway Intersection 5,000 0 (21) 5,021 -0.41% 239 Bowdish Rd&12th Ave.Sidewalk 471,342 6,992 185,130 286,212 39.28% 247 8th&Carnahan Intersection Improvments 193,000 9,010 217,145 (24,145) 112.51% 249 Sullivan&Wellesley Intersection 198,000 393 11,941 186,059 6.03% 250 9th Ave Sidewalk 240,000 2,362 180,043 59,957 75.02% 251 Euclid Ave Reconstruction Project 1,750,000 162,093 1,235,239 514,762 70.59% 258 32nd Ave Sidewalk-SR27 to Evergreen 0 0 12,056 (12,056) 0.00% 259 North Sullivan ITS Project 110,486 8,869 34,430 76,056 31.16% Contingency 1,000,000 0 143 999,857 0.01% Total expenditures 7,359,649 845,396 3,934,060 3,425,589 53.45% Revenues over(under)expenditures 0 56,099 (474,744) (7,325,921) Beginning fund balance 75,566 75,566 Ending fund balance 75,566 (399,177) Note: Work performed in the Street Capital Projects Fund for preservation projects is for items such as sidewalk upgrades that were bid with the pavement preservation work. Page 14 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 09 30 CITY OF SPOKANE VALLEY,WA Budget Year 2017 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 75.00% For the Nine-Month Period Ended September 30,2017 2017 Actual Actual through Budget %of Budget September September 30 Remaining Budget CAPITAL PROJECTS FUNDS-continued #309-PARKS CAPITAL PROJECTS FUND Revenues Grant Proceeds 3,217,267 68,375 1,586,519 (1,630,748) 49.31% Interfund Transfer-in-#001 160,000 13,333 120,000 (40,000) 75.00% Interfund Transfer-in-#312(Appleway Trail) 561,915 9,772 246,559 (315,356) 43.88% Investment Interest 800 0 99 (701) 12.33% Total revenues 3,939,982 91,481 1,953,177 (1,986,805) 49.57% Expenditures 227 Appleway Trail-Pines to Evergreen 1,925,957 37,580 1,725,875 200,082 89.61% 237 Appleway Trail-Sullivan to Corbin 1,853,225 152 109,595 1,743,630 5.91% 242 Browns Park Splashpad 0 0 478 (478) 0.00% 261 Edgecliff Park Splashpad 125,000 0 122,577 2,423 98.06% Total expenditures 3,904,182 37,732 1,958,525 1,945,657 50.16% Revenues over(under)expenditures 35,800 53,748 (5,348) (3,932,463) Beginning fund balance 111,714 111,714 Ending fund balance 147,514 106,366 #310-CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Investment Interest 1,200 754 5,861 4,661 488.43% Total revenues 1,200 754 5,861 4,661 488.43% Expenditures Transfers out-#001 (Lease pymt in excess of bond) 490,500 40,875 367,875 122,625 75.00% Total expenditures 490,500 40,875 367,875 122,625 75.00% Revenues over(under)expenditures (489,300) (40,121) (362,014) (117,964) Beginning fund balance 1,333,159 1,333,159 Ending fund balance 843,859 971,145 Note: The fund balance includes$839,285.10 paid by the Library District for 2.82 acres at the Balfour Park site. If the District does not succeed in getting a voted bond approved by October 2017 then the City may repurchase this land at the original sale price of$839,285.10. Page 15 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 09 30 CITY OF SPOKANE VALLEY,WA Budget Year 2017 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 75.00% For the Nine-Month Period Ended September 30,2017 2017 Actual Actual through Budget %of Budget September September 30 Remaining Budget CAPITAL PROJECTS FUNDS-continued #311 -PAVEMENT PRESERVATION FUND Revenues Interfund Transfers in-#001 953,200 79,433 714,900 (238,300) 75.00% Interfund Transfers in-#101 67,342 5,612 50,506 (16,836) 75.00% Interfund Transfers in-#301 660,479 0 0 (660,479) 0.00% Interfund Transfers in-#302 660,479 0 0 (660,479) 0.00% Grant Proceeds 340,800 4,785 54,704 (286,096) 16.05% Investment Interest 0 1,929 13,747 13,747 0.00% Total revenues 2,682,300 91,759 833,857 (1,848,443) 31.09% Expenditures Pre-Project GeoTech Services 50,000 0 0 50,000 0.00% Pavement Preservation 3,000,000 0 0 3,000,000 0.00% 211 Sullivan Trent to Wellesley 0 0 (43,720) 43,720 0.00% 221 McDonald Road Diet 0 463 2,017 (2,017) 0.00% 226 Appleway Resurfacing Park to Dishman 0 0 144 (144) 0.00% 235 NB Sullivan Rd Pres(Spo Rvr-Flora Pit) 0 0 8,614 (8,614) 0.00% 240 Saltese Road Preservation 0 200,100 252,908 (252,908) 0.00% 248 Sprague Street Pres-Sulliv to Corbin 0 7,453 49,771 (49,771) 0.00% 252 Argonne Resurfacing: Broadway to Indiana 0 3,635 15,152 (15,152) 0.00% 253 Mission-Pines to McDonald 0 693 490,331 (490,331) 0.00% 254 Mission-McDonald to Evergreen 0 0 16,020 (16,020) 0.00% 255 Indiana Street Preservation 0 0 511,055 (511,055) 0.00% 256 University Rd Pres-24th to Dishman 0 1,026 25,866 (25,866) 0.00% 257 University Rd Pres-16th to 24th 0 1,154 5,134 (5,134) 0.00% Total expenditures 3,050,000 214,524 1,333,290 1,716,710 43.71% Revenues over(under)expenditures (367,700) (122,765) (499,432) (3,565,153) Beginning fund balance 2,953,564 2,953,564 Ending fund balance 2,585,864 2,454,132 #312-CAPITAL RESERVE FUND Revenues Transfers in-#001 3,003,929 0 3,003,929 0 100.00% Investment Interest 1,000 4,923 30,499 29,499 3049.88% Total revenues 3,004,929 4,923 3,034,428 29,499 100.98% Expenditures 215 City Hall Construction 0 0 26,619 (26,619) 0.00% Transfers out-#303 1,953,000 12,935 757,301 1,195,699 38.78% Transfers out-#309 561,915 9,772 246,559 315,356 43.88% Transfers out-#314 483,000 0 0 483,000 0.00% Total expenditures 2,997,915 22,707 1,030,478 1,967,437 34.37% Revenues over(under)expenditures 7,014 (17,784) 2,003,949 (1,937,938) Beginning fund balance 4,310,362 4,310,362 Ending fund balance 4,317,376 6,314,312 Page 16 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 09 30 CITY OF SPOKANE VALLEY,WA Budget Year 2017 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 75.00% For the Nine-Month Period Ended September 30,2017 2017 Actual Actual through Budget %of Budget September September 30 Remaining Budget CAPITAL PROJECTS FUNDS-continued #313-CITY HALL CONSTRUCTION FUND Revenues Investment Interest 0 994 16,251 (16,251) 0.00% Total revenues 0 994 16,251 (16,251) 0.00% Expenditures Capital Outlay-City Hall 5,344,219 422,347 5,381,560 (37,341) 100.70% Total expenditures 5,344,219 422,347 5,381,560 (37,341) 100.70% Revenues over(under)expenditures (5,344,219) (421,354) (5,365,309) 21,090 Beginning fund balance 6,148,061 6,148,061 Ending fund balance 803,842 782,752 #314-RAILROAD GRADE SEPARATION PROJECTS FUND Revenues Interfund Transfers in-#001 (Pines underpass des 1,200,000 0 1,200,000 0 100.00% Interfund Transfers in-#301 (Barker overpass desi 280,079 0 0 280,079 0.00% Interfund Transfers in-#312 483,000 0 0 483,000 0.00% Grant Proceeds 489,921 0 0 489,921 0.00% Investment Interest 0 540 2,145 (2,145) 0.00% Total revenues 2,453,000 540 1,202,145 1,250,855 49.01% Expenditures 143 Barker Rd/BNSF Grade Separation 770,000 4,519 16,463 753,537 2.14% 223 Pines Rd Underpass 1,683,000 5,740 497,154 1,185,846 29.54% Total expenditures 2,453,000 10,259 513,617 1,939,383 20.94% Revenues over(under)expenditures 0 (9,719) 688,527 (688,527) Beginning fund balance 0 0 Ending fund balance 0 688,527 Page 17 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 09 30 CITY OF SPOKANE VALLEY,WA Budget Year 2017 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 75.00% For the Nine-Month Period Ended September 30,2017 2017 Actual Actual through Budget %of Budget September September 30 Remaining Budget ENTERPRISE FUNDS #402-STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees 1,860,000 10,938 1,083,466 (776,534) 58.25% Investment Interest 2,500 1,707 12,130 9,630 485.19% Total Recurring Revenues 1,862,500 12,645 1,095,595 (766,905) 58.82% Expenditures Wages/Benefits/Payroll Taxes 551,321 41,135 337,403 213,918 61.20% Supplies 15,425 312 7,072 8,353 45.85% Services&Charges 1,111,076 97,290 699,770 411,306 62.98% Intergovernmental Payments 50,000 0 0 50,000 0.00% Vehicle Rentals-#501 12,750 1,063 9,563 3,188 75.00% InterfundTransfers-out-#001 13,400 1,117 10,050 3,350 75.00% Total Recurring Expenditures 1,753,972 140,915 1,063,858 690,114 60.65% Recurring Revenues Over(Under) Recurring Expenditures 108,528 (128,270) 31,738 (76,790) NONRECURRING ACTIVITY Revenues Grant Proceeds 210,000 950 332,773 122,773 158.46% Total Nonrecurring Revenues 210,000 950 332,773 122,773 158.46% Expenditures Capital-various projects 450,000 0 0 450,000 0.00% 193 Effectiveness Study 210,000 0 196,480 13,520 93.56% 211 Sullivan Trent to Wellesley 0 0 (13,504) 13,504 0.00% 239 Bowdish Rd&12th Ave.Sidewalkd 0 0 55,412 (55,412) 0.00% 240 Saltese Road Preservation Project 0 61,632 63,717 (63,717) 0.00% 250 9th Ave Sidewalk-Raymond to University 0 0 1,188 (1,188) 0.00% Watershed Studies 50,000 0 0 50,000 0.00% Total Nonrecurring Expenditures 710,000 61,632 303,293 406,707 42.72% Nonrecurring Revenues Over(Under) Nonrecurring Expenditures (500,000) (60,681) 29,480 529,480 Excess(Deficit)of Total Revenues Over(Under)Total Expenditures (391,472) (188,952) 61,217 452,689 Beginning working capital 1,773,103 1,773,103 Ending working capital 1,381,631 1,834,320 Note: Work performed in the Stormwater Fund for preservation projects is for storm water improvements that were bid with the pavement preservation work. #403-AQUIFER PROTECTION AREA Revenues Spokane County 460,000 0 253,225 (206,775) 55.05% Investment Interest 0 896 5,731 5,731 0.00% Total revenues 460,000 896 258,956 (201,044) 56.29% Expenditures Capital-various projects 530,000 27,333 56,834 473,166 10.72% Total expenditures 530,000 27,333 56,834 473,166 10.72% Revenues over(under)expenditures (70,000) (26,437) 202,122 (674,210) Beginning working capital 950,725 950,725 Ending working capital 880,725 1,152,846 Page 18 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 09 30 CITY OF SPOKANE VALLEY,WA Budget Year 2017 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 75.00% For the Nine-Month Period Ended September 30,2017 2017 Actual Actual through Budget %of Budget September September 30 Remaining Budget INTERNAL SERVICE FUNDS #501 -ER&R FUND Revenues Interfund vehicle lease-#001 32,500 2,708 24,375 (8,125) 75.00% Interfund vehicle lease-#101 23,250 1,938 17,438 (5,812) 75.00% Interfund vehicle lease (plow replace) 77,929 6,494 58,447 (19,482) 75.00% Interfund vehicle lease-#402 12,750 1,063 9,563 (3,188) 75.00% Transfer in-#001 (CenterPlace kitchen reserve) 36,600 3,050 27,450 (9,150) 75.00% Investment Interest 2,000 873 5,649 3,649 282.46% Total revenues 185,029 16,126 142,921 (42,108) 77.24% Expenditures Small tools and minor equipment 0 0 6,340 (6,340) 0.00% Snow Plow Replacement 122,400 0 110,309 12,091 90.12% Snow Plow Blades 28,000 0 39,142 (11,142) 139.79% Total expenditures 150,400 0 155,791 (5,391) 103.58% Revenues over(under)expenditures 34,629 16,126 (12,870) (36,717) Beginning working capital 1,136,951 1,136,951 Ending working capital 1,171,580 1,124,082 #502-RISK MANAGEMENT FUND Revenues Investment Interest 0 128 381 381 0.00% Interfund Transfer-#001 350,000 29,167 262,500 (87,500) 75.00% Total revenues 350,000 29,295 262,881 (87,119) 75.11% Expenditures Auto&Property Insurance 350,000 0 311,467 38,533 88.99% Unemployment Claims 0 0 20,399 (20,399) 0.00% Miscellaneous 0 0 0 0 0.00% Total expenditures 350,000 0 331,866 18,134 94.82% Revenues over(under)expenditures 0 29,295 (68,985) (105,252) Beginning working capital 233,688 233,688 Ending working capital 233,688 164,703 SUMMARY FOR ALL FUNDS Total of Revenues for all Funds 72,918,583 5,162,632 47,470,901 Per Revenue Status Report 72,918,583 5,162,632 47,470,901 Difference - - - Total of Expenditures for all Funds 85,600,769 5,248,813 52,487,798 Per Expenditure Status Report 85,600,769 5,248,813 52,487,798 Total Capital expenditures(included in total expenditures) 24,233,950 1,671,647 13,762,280 Page 19 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 09 30 CITY OF SPOKANE VALLEY,WA 10/16/2017 Investment Report For the Nine-Month Period Ended September 30,2017 UMPQUA Total LGIP" BB CD CD Investments Beginning $ 48,221,078.56 $ 3,003,427.69 $ 2,005,002.70 $ 57,933,562.68 Deposits 2,843,999.80 0.00 0.00 2,843,999.80 Withdrawls (3,300,000.00) 0.00 0.00 (3,300,000.00) Interest 44,404.22 0.00 0.00 44,404.22 Ending $ 47,809,482.58 $ 3,003,427.69 $ 2,005,002.70 $ 52,817,912.97 matures: 6/28/2018 11/15/2017 rate: 1.30% 0.40% Earnings Balance Current Period Year to date Budget 001 General Fund $ 26,318,222.28 $ 33,030.02 $ 160,802.06 $ 73,000.00 101 Street Fund 537,566.84 499.28 5,200.54 4,000.00 103 Trails&Paths 36,166.39 33.59 212.57 0.00 104 Tourism Facilities Hotel/Motel 695,620.13 646.07 3,613.78 0.00 105 Hotel/Motel 389,299.73 361.57 1,789.35 500.00 106 Solid Waste Fund 127,461.48 118.38 563.24 0.00 107 PEG Fund 182,756.33 169.74 1,287.14 0.00 120 CenterPlace Operating Reserve 0.00 0.00 0.00 0.00 121 Service Level Stabilization Reserve 5,500,000.00 (8,129.77) 16,574.93 21,900.00 122 Winter Weather Reserve 420,553.47 390.60 1,958.09 600.00 123 Civic Facilities Replacement 0.00 0.00 0.00 0.00 301 Capital Projects 2,257,061.64 2,096.30 11,806.25 1,700.00 302 Special Capital Projects 2,631,772.15 2,444.32 14,345.24 1,700.00 303 Street Capital Projects Fund 0.00 0.00 0.00 0.00 309 Parks Capital Project 0.00 0.00 98.62 800.00 310 Civic Buildings Capital Projects 812,293.07 754.44 5,861.10 1,200.00 311 Pavement Preservation 2,076,777.15 1,928.86 13,746.81 0.00 312 Capital Reserve Fund 5,300,460.95 4,922.93 30,498.80 1,000.00 313 City Hall Construction Fund 1,069,719.00 993.53 16,250.92 0.00 314 Railroad Grade Separation Projects 581,379.05 539.97 2,144.70 0.00 402 Stormwater Management 1,838,352.50 1,707.41 12,129.71 2,500.00 403 Aquifer Protection Fund 964,475.19 895.78 5,731.16 0.00 501 Equipment Rental &Replacement 940,213.57 873.25 5,649.25 2,000.00 502 Risk Management 137,762.05 127.95 381.36 0.00 $ 52,817,912.97 $ 44,404.22 $ 310,645.62 $ 110,900.00 "Local Government Investment Pool Page 20 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 09 30 CITY OF SPOKANE VALLEY,WA 10/16/2017 Sales Tax Receipts For the Nine-Month Period Ended September 30,2017 Month Difference Received 2016 2017 $ February 2,109,906.28 2,250,071.29 140,165.01 6.64% March 1,488,699.93 1,553,546.20 64,846.27 4.36% April 1,555,221.97 1,567,402.86 12,180.89 0.78% May 1,852,586.82 1,962,909.06 110,322.24 5.96% June 1,768,797.14 1,765,547.51 (3,249.63) (0.18%) July 1,848,301.11 1,980,537.73 132,236.62 7.15% August 2,013,841.16 2,191,814.27 177,973.11 8.84% September 1,963,131.36 2,119,588.28 156,456.92 7.97% 14,600,485.77 15,391,417.20 790,931.43 5.42% October 2,044,241.64 November 2,058,260.31 December 1,862,239.72 January 1,875,424.10 22,440,651.54 15,391,417.20 Sales tax receipts reported here reflect remittances for general sales tax, criminal justice sales tax and public safety tax. The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley is 8.8%. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington State Department of Revenue who then remits the taxes back to the various agencies that have imposed the tax. The allocation of the total 8.8%tax rate to the agencies is as follows: - State of Washington 6.50% - City of Spokane Valley 0.85% - Spokane County 0.15% - Spokane Public Facilities District 0.10% * - Criminal Justice 0.10% - Public Safety 0.10% * 2.30% local tax - Juvenile Jail 0.10% * - Mental Health 0.10% * - Law Enforcement Communications 0.10% * - Spokane Transit Authority 0.70% * (1) 8.80% (1) * Indicates voter approved sales taxes (1) Sales tax rate increased to 8.8%as of April 1, 2017 In addition to the .85% reported above that the City receives, we also receive a portion of the Criminal Justice and Public Safety sales taxes. The distribution of those taxes is computed as follows: Criminal Justice: The tax is assessed county-wide and of the total collected, the State distributes 10%of the receipts to Spokane County, with the remainder allocated on a per capita basis to the County and the cities within the County. Public Safety: The tax is assessed county-wide and of the total collected, the State distributes 60%of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. Page 21 P:\Finance\Finance Activity Reports\Tax Revenue\Sales Tax\2017\sales tax collections 2017 CITY OF SPOKANE VALLEY,WA \ 10/11/2017 Sales Tax Collections- For the years 2008 through 2017 -- 2017 to 2016 Difference 2008 I 2009 I 2010 I 2011 I 2012 I 2013 I 2014 I 2015 I 2016 I 2017 $ % January 1,729,680 1,484,350 1,491,059 1,460,548 1,589,887 1,671,269 1,677,887 1,732,299 1,863,225 1,992,273 129,048 6.93% February 1,129,765 1,098,575 963,749 990,157 1,009,389 1,133,347 1,170,640 1,197,323 1,316,682 1,369,740 53,058 4.03% March 1,219,611 1,068,811 1,018,468 1,015,762 1,067,733 1,148,486 1,201,991 1,235,252 1,378,300 1,389,644 11,344 0.82% April 1,423,459 1,134,552 1,184,137 1,284,180 1,277,621 1,358,834 1,448,539 1,462,096 1,640,913 1,737,933 97,020 5.91% May 1,243,259 1,098,054 1,102,523 1,187,737 1,174,962 1,320,449 1,400,956 1,373,710 1,566,178 1,564,119 (2,059) (0.13%) June 1,386,908 1,151,772 1,123,907 1,248,218 1,290,976 1,389,802 1,462,558 1,693,461 1,641,642 1,751,936 110,294 6.72% July 1,519,846 1,309,401 1,260,873 1,332,834 1,302,706 1,424,243 1,545,052 1,718,428 1,776,653 1,935,028 158,375 8.91% August 1,377,943 1,212,531 1,211,450 1,279,500 1,299,678 1,465,563 1,575,371 1,684,700 1,746,371 1,877,899 131,528 7.53% Collected to date 11,030,471 9,558,046 9,356,166 9,798,936 10,012,952 10,911,993 11,482,994 12,097,269 12,929,964 13,618,572 688,608 5.33% September 1,364,963 1,227,813 1,191,558 1,294,403 1,383,123 1,466,148 1,552,736 1,563,950 1,816,923 0 October 1,344,217 1,236,493 1,269,505 1,291,217 1,358,533 1,439,321 1,594,503 1,618,821 1,822,998 0 November 1,292,327 1,155,647 1,139,058 1,217,933 1,349,580 1,362,021 1,426,254 1,487,624 1,652,181 0 December 1,129,050 1,070,245 1,141,012 1,247,920 1,323,189 1,408,134 1,383,596 1,441,904 1,664,983 0 Total Collections 16,161,028 14,248,244 14,097,299 14,850,409 15,427,377 16,587,617 17,440,083 18,209,568 19,887,049 13,618,572 Budget Estimate 17,115,800 17,860,000 14,410,000 14,210,000 14,210,000 15,250,000 16,990,000 17,628,400 18,480,500 19,852,100 Actual over(under)budg (954,772) (3,611,756) (312,701) 640,409 1,217,377 1,337,617 450,083 581,168 1,406,549 (6,233,528) Total actual collections as a%of total budget 94.42% 79.78% 97.83% 104.51% 108.57% 108.77% 102.65% 103.30% 107.61% n/a %change in annual total collected (7.32%) (11.84%) (1.06%) 5.34% 3.89% 7.52% 5.14% 4.41% 9.21% n/a %of budget collected through August 64.45% 53.52% 64.93% 68.96% 70.46% 71.55% 67.59% 68.62% 69.97% 68.60% %of actual total collected through August 68.25% 67.08% 66.37% 65.98% 64.90% 65.78% 65.84% 66.43% 65.02% n/a Chart Reflecting History of Collections through the Month of August August 16,000,000 14,000,000 ■August 12,000,000 ■July 10,000,000 ■June 8,000,000 ■May 6,000,000 - ■April 4,000,000 MI ■March 2,000,000 ■February 0 , IF , ■January 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Page 22 P:\Finance\Finance Activity Reports\Tax Revenue\Lodging Tax 2017\105 hotel motel tax 2017 CITY OF SPOKANE VALLEY,WA 10/12/2017 Hotel/Motel Tax Receipts through- August Actual for the years 2008 through 201pri 7 tMll'00 !`d 2017 to 2016 Difference 2008 I 2009 I 2010 I 2011 I 2012 I 2013 I 2014 I 2015 I 2016 I 2017 $ % January 28,947 23,280 22,707 22,212 21,442 24,185 25,425 27,092 31,887 27,210 (4,677) (14.67%) February 24,623 23,284 23,417 22,792 21,549 25,975 26,014 27,111 27,773 26,795 (978) (3.52%) March 27,510 25,272 24,232 24,611 25,655 27,739 29,384 32,998 34,330 31,601 (2,729) (7.95%) April 40,406 36,254 39,463 38,230 52,130 40,979 48,246 50,455 52,551 52,242 (309) (0.59%) May 36,829 32,589 34,683 33,791 37,478 40,560 41,123 44,283 50,230 50,112 (118) (0.24%) June 46,660 40,415 39,935 41,403 43,971 47,850 52,618 56,975 55,060 60,637 5,577 10.13% July 50,421 43,950 47,385 49,312 52,819 56,157 61,514 61,809 65,007 69,337 4,330 6.66% August 50,818 50,147 54,923 57,452 57,229 63,816 70,384 72,697 73,700 76,972 3,272 4.44% Total Collections 306,214 275,190 286,747 289,804 312,273 327,262 354,707 373,420 390,538 394,906 4,368 1.12% September 60,712 50,818 59,419 58,908 64,299 70,794 76,100 74,051 70,305 0 October 38,290 36,784 41,272 39,028 43,699 43,836 45,604 49,880 55,660 0 November 35,583 34,055 34,330 37,339 39,301 42,542 39,600 42,376 46,393 0 December 26,290 27,131 26,777 32,523 30,432 34,238 33,256 41,510 33,478 0 Total Collections 467,089 423,978 448,545 457,603 490,004 518,672 549,267 581,237 596,374 394,906 Budget Estimate 400,000 512,000 380,000 480,000 430,000 490,000 530,000 550,000 580,000 580,000 Actual over(under)budg 67,089 (88,022) 68,545 (22,397) 60,004 28,672 19,267 31,237 16,374 (185,094) Total actual collections as a%of total budget 116.77% 82.81% 118.04% 95.33% 113.95% 105.85% 103.64% 105.68% 102.82% n/a %change in annual total collected 1.19% (9.23%) 5.79% 2.02% 7.08% 5.85% 5.90% 5.82% 2.60% n/a %of budget collected through August 76.55% 53.75% 75.46% 60.38% 72.62% 66.79% 66.93% 67.89% 67.33% 68.09% %of actual total collected through August 65.56% 64.91% 63.93% 63.33% 63.73% 63.10% 64.58% 64.25% 65.49% n/a Chart Reflecting History of Collections through the Month of August August 450,000 400,000 350,000 ■August 300,000 ■July ■June 250,000 ■May 200,000 ■April 150,000 ■March 100,000 ■February 50,000 ■January 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Page 23 P:\Finance\Finance Activity Reports\Tax Revenue\REET\2017\301 and 302 REET for 2017 CITY OF SPOKANE VALLEY,WA 10/12/2017 1st and 2nd 1/4% REET Collections through August Actual for the years 2008 through 2017 2017 to 2016 Difference 2008 I 2009 I 2010 I 2011 I 2012 I 2013 I 2014 I 2015 I 2016 I 2017 $ % January 145,963 55,281 59,887 64,128 46,359 56,898 61,192 96,141 104,446 153,661 49,214 47.12% February 159,503 45,181 64,122 36,443 56,115 155,226 67,049 103,508 83,583 124,514 40,931 48.97% March 133,513 73,307 86,204 95,880 71,730 72,172 81,724 165,868 220,637 282,724 62,087 28.14% April 128,367 81,156 99,507 79,681 86,537 90,377 105,448 236,521 205,654 169,060 (36,594) (17.79%) May 158,506 77,464 109,625 124,692 111,627 116,165 198,870 165,748 192,806 202,734 9,928 5.15% June 178,203 105,021 105,680 81,579 124,976 139,112 106,676 347,421 284,897 248,768 (36,129) (12.68%) July 217,943 122,530 84,834 79,629 101,049 128,921 208,199 217,375 248,899 449,654 200,755 80.66% August 133,906 115,830 72,630 129,472 106,517 117,150 172,536 202,525 231,200 472,420 241,220 104.33% Collected to date 1,255,905 675,769 682,490 691,505 704,910 876,021 1,001,693 1,535,107 1,572,124 2,103,535 531,411 33.80% September 131,240 93,862 75,812 68,020 63,517 174,070 152,323 179,849 178,046 0 October 355,656 113,961 93,256 61,396 238,095 117,806 123,505 128,833 253,038 0 November 147,875 133,265 72,021 74,753 104,886 78,324 172,227 129,870 186,434 0 December 96,086 71,366 38,725 65,077 74,300 75,429 117,682 157,919 164,180 0 Total distributed by Spokane County 1,986,762 1,088,222 962,304 960,751 1,185,707 1,321,650 1,567,429 2,131,578 2,353,822 2,103,535 Budget estimate 2,000,000 2,000,000 760,000 800,000 950,000 1,000,000 1,200,000 1,600,000 2,000,000 1,600,000 Actual over(under)budget (13,238) (911,778) 202,304 160,751 235,707 321,650 367,429 531,578 353,822 503,535 Total actual collections as a%of total budget 99.34% 54.41% 126.62% 120.09% 124.81% 132.17% 130.62% 133.22% 117.69% n/a %change in annual total collected (23.28%) (45.23%) (11.57%) (0.16%) 23.41% 11.47% 18.60% 35.99% 10.43% n/a %of budget collected through August 62.80% 33.79% 89.80% 86.44% 74.20% 87.60% 83.47% 95.94% 78.61% 131.47% %of actual total collected through August 63.21% 62.10% 70.92% 71.98% 59.45% 66.28% 63.91% 72.02% 66.79% n/a Chart Reflecting History of Collections through the Month of August August 2,500,000 2,000,000 •August 1,500,000 ■June •May 1,000,00011. ■April ■March 500,000 - r -. I- . E-IIII- -. ■February ■ ■January 0 111 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Page 24 P:\Finance\Finance Activity Reports\Debt Capacity\2017\debt capacity 2017 CITY OF SPOKANE VALLEY,WA 2/8/2017 Debt Capacity 2016 Assessed Value for 2017 Property Taxes 8,124,487,663 Maximum Outstanding Remaining Debt as of Debt ok Capacity 12/31/2016 Capacity Utilized Voted(UTGO) 1.00% of assessed value 81,244,877 0 81,244,877 0.00% Nonvoted (LTGO) 1.50% of assessed value 121,867,315 13,260,000 108,607,315 10.88% Voted park 2.50% of assessed value 203,112,192 0 203,112,192 0.00% Voted utility 2.50% of assessed value 203,112,192 0 203,112,192 0.00% 609,336,576 13,260,000 596,076,576 2.18% 2014 LTGO Bonds Road& LTGO Bonds Period Street 2016 LTGO Grand Ending CenterPlace Improvements Total Bonds Total 12/1/2014 225,000 135,000 360,000 0 360,000 Bonds 12/1/2015 175,000 125,000 300,000 0 300,000 Repaid 12/1/2016 185,000 130,000 315,000 75,000 390,000 585,000 390,000 975,000 1 75,000 1,050,000 12/1/2017 190,000 130,000 320,000 150,000 470,000 12/1/2018 230,000 135,000 365,000 155,000 520,000 12/1/2019 255,000 140,000 395,000 160,000 555,000 12/1/2020 290,000 140,000 430,000 165,000 595,000 12/1/2021 320,000 145,000 465,000 170,000 635,000 12/1/2022 350,000 150,000 500,000 175,000 675,000 12/1/2023 390,000 155,000 545,000 180,000 725,000 12/1/2024 430,000 0 430,000 185,000 615,000 12/1/2025 465,000 0 465,000 195,000 660,000 12/1/2026 505,000 0 505,000 :00,000 705,000 12/1/2027 395,000 0 395,000 265,000 600,000 12/1/2028 300,000 0 300,000 2 5,000 515,000 12/1/2029 245,000 0 245,000 2 1,000 465,000 12/1/2030 225,000 0 225,000 22',000 450,000 Bonds 12/1/2031 180,000 0 180,000 23- 000 415,000 Remaining 12/1/2032 130,000 0 130,000 240,000 370,000 12/1/2033 165,000 0 165,000 250,100 415,000 12/1/2034 0 0 0 260,600 260,000 12/1/2035 0 0 0 270,010 270,000 12/1/2036 0 0 0 280,060 280,000 12/1/2037 0 0 0 290,011 290,000 12/1/2038 0 0 0 305,000 305,000 12/1/2039 0 0 0 315,001 315,000 12/1/2040 0 0 0 330,000 330,000 12/1/2041 0 0 0 340,000 340,000 12/1/2042 0 0 0 355,000 355,000 12/1/2043 0 0 0 365,000 365,000 12/1/2044 0 0 0 375,000 375,000 12/1/2045 0 0 0 390,000 390,000 5,065,000 995,000 6,060,000 7,200,000 13,260,000 5,650,000 1,385,000 7,035,000 7,275,000 14,310,000 Page 25 P:\Finance\Finance Activity Reports\Tax Revenue\MVFT\2017\motor vehicle fuel tax collections 2017 CITY OF SPOKANE VALLEY,WA Motor Fuel(Gas)Tax Collections- For the years 2008 through 2017 ___‘.. 2017 to 2016 Difference 2008 I 2009 I 2010 I 2011 I 2012 I 2013 I 2014 I 2015 I 2016 I 2017 $ % January 165,698 133,304 161,298 154,792 159,607 146,145 152,906 152,598 163,918 150,654 (13,264) (8.09%) February 149,799 155,832 145,869 146,353 135,208 145,998 148,118 145,455 163,037 164,807 1,770 1.09% March 159,316 146,264 140,486 141,849 144,297 135,695 131,247 140,999 145,537 138,205 (7,332) (5.04%) April 165,574 161,117 161,721 165,019 153,546 156,529 156,269 157,994 167,304 168,000 696 0.42% May 162,281 156,109 158,119 154,700 144,670 151,595 156,850 156,259 171,829 174,211 2,382 1.39% June 176,085 173,954 168,146 158,351 159,827 167,479 161,965 164,872 157,737 174,838 17,101 10.84% July 166,823 169,756 164,221 165,398 160,565 155,348 157,805 168,205 177,427 177,019 (408) (0.23%) August 171,690 179,012 176,869 153,361 164,050 173,983 172,308 186,277 177,567 195,780 18,213 10.26% Collected to date 1,317,266 1,275,348 1,276,729 1,239,823 1,221,770 1,232,772 1,237,468 1,272,659 1,324,356 1,343,514 19,158 1.45% September 176,912 175,965 175,067 173,820 171,651 195,397 173,299 174,505 194,640 0 October 165,842 163,644 164,475 158,889 153,022 133,441 160,539 161,520 166,369 0 November 193,360 167,340 168,477 160,461 162,324 164,303 165,871 181,771 176,178 0 December 142,230 144,376 143,257 124,714 138,223 142,140 141,298 153,338 152,787 0 Total Collections 1,995,610 1,926,673 1,928,005 1,857,707 1,846,990 1,868,053 1,878,475 1,943,793 2,014,330 1,343,514 Budget Estimate 2,150,000 2,050,000 1,900,000 1,875,000 1,905,800 1,868,900 1,866,400 1,867,700 2,013,400 2,048,900 Actual over(under)budg (154,390) (123,327) 28,005 (17,293) (58,810) (847) 12,075 76,093 930 (705,386) Total actual collections as a%of total budget 92.82% 93.98% 101.47% 99.08% 96.91% 99.95% 100.65% 104.07% 100.05% n/a %change in annual total collected (4.95%) (3.45%) 0.07% (3.65%) (0.58%) 1.14% 0.56% 3.48% 3.63% n/a %of budget collected through August 61.27% 62.21% 67.20% 66.12% 64.11% 65.96% 66.30% 68.14% 65.78% 65.57% %of actual total collected through August 66.01% 66.19% 66.22% 66.74% 66.15% 65.99% 65.88% 65.47% 65.75% n/a Chart Reflecting History of Collections through the Month of August August 1,600,000 1,400,000 •August 1,200,000 -M- •July 1,000,000 •June ■May 800,000 • 600,000 •April 400,000 March •February 200,000 ■January 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Page 26 P:\Finance\Finance Activity Reports\Tax Revenue\Telephone Tax\2017\telephone utility tax collections 2017 CITY OF SPOKANE VALLEY,WA Telephone Utility Tax Collections- an For the years 2009 through 2017 2017 to 2016 Difference 2009 I 2010 I 2011 I 2012 I 2013 I 2014 I 2015 I 2016 I 2017 $ % January 128,354 234,622 241,357 193,818 217,478 210,777 177,948 182,167 162,734 (19,433) (10.67%) February 282,773 266,041 230,366 261,074 216,552 205,953 212,845 173,971 163,300 (10,671) (6.13%) March 230,721 264,175 245,539 234,113 223,884 208,206 174,738 177,209 162,536 (14,673) (8.28%) April 275,775 254,984 238,561 229,565 214,618 206,038 214,431 171,770 157,285 (14,485) (8.43%) May 242,115 255,056 236,985 227,469 129,270 210,010 187,856 174,512 145,672 (28,840) (16.53%) June 239,334 251,880 239,013 234,542 293,668 210,289 187,412 170,450 156,023 (14,427) (8.46%) July 269,631 250,593 244,191 226,118 213,078 205,651 190,984 174,405 157,502 (16,903) (9.69%) August 260,408 246,261 349,669 228,789 211,929 205,645 185,172 171,909 148,116 (23,793) (13.84%) Collected to date 1,929,111 2,023,612 2,025,681 1,835,488 1,720,477 1,662,569 1,531,386 1,396,393 1,253,168 (143,225) (10.26%) September 249,380 240,111 241,476 227,042 210,602 199,193 183,351 170,476 0 October 252,388 238,500 237,111 225,735 205,559 183,767 183,739 166,784 0 November 254,819 247,848 240,246 225,319 212,947 213,454 175,235 166,823 0 December 368,775 236,065 236,449 221,883 213,097 202,077 183,472 168,832 0 Total Collections 3,054,473 2,986,136 2,980,963 2,735,467 2,562,682 2,461,060 2,257,183 2,069,308 1,253,168 Budget Estimate 2,500,000 2,800,000 3,000,000 3,000,000 2,900,000 2,750,000 2,565,100 2,340,000 2,000,000 Actual over(under)budg 554,473 186,136 (19,037) (264,533) (337,318) (288,940) (307,917) (270,692) (746,832) Total actual collections as a%of total budget 122.18% 106.65% 99.37% 91.18% 88.37% 89.49% 88.00% 88.43% n/a %change in annual total collected n/a (2.24%) (0.17%) (8.24%) (6.32%) (3.97%) (8.28%) (8.32%) n/a %of budget collected through August 77.16% 72.27% 67.52% 61.18% 59.33% 60.46% 59.70% 59.67% 62.66% %of actual total collected through August 63.16% 67.77% 67.95% 67.10% 67.14% 67.55% 67.85% 67.48% n/a Chart Reflecting History of Collections through the Month of August 2,500,000 August •August ■July 2,000,000 ■June ■May 1,500,000 - ■April ■March 1,000,000 ■February ■January 500,000 0 ■ ■ 2009 2010 2011 2012 2013 2014 2015 2016 2017 Page 27 Spokane Valley ENGINEERING MONTHLY REPORT September 2017 AGREEMENTS FOR SERVICES ADOPTED AND IN OPERATION " Budget estimates "" Does not include August Contract Total % of Contract Contract Name Contractor Amount Expended Expended Street Maintenance Poe Asphalimill $1,366,663.00 $1,141,750.69 83.54% Street Sweeping AM Sweeping $490,200.00 $319,846.64 65.25% I. Storm Drain Cleaning AM Sweeping $189,990.00 $115,147.79 60.61% 1111 Snow Removal Poe Asphalt $132,578.46 $132,578.46 100.00% Landscaping Senske $58,746.00 $39,163.98 66.67% Weed Spraying Spokane Pro Care $19,400.00 $14,065.00 72.50% ■ Emergency Traffic Control Senske $10,000.00 $4,422.08 44.22% Litter and Weed Control Geiger Work Crew $70,000.00 $41,710.15 59.59% State Highway Maintenance WSDOT a $265,000.00 $140,791.88 53.13% I. Traffic Signals, Signs, Striping Spokane Coun $632,000.00 $508,210.21 80.41% EN Dead Animal Control Mike Pederson $20,000.00 $11,975.00 59.88% Citizen Requests for Public Works - Sept 2017 Request I Submitted In Progress Waiting Resolved (30+days) C.A.R.E.S. ilM 9 3 0 6 CPW Projects I= 5 0 0 5 Dead Animal Removal —II13 0 0 13 Gravel Shouldering 1 0 0 1 Illegal Dumping ' 4 0 0 4 Illicit Discharge -- 1 0 0 1 Landscaping ROW 12 2 0 10 Report a Pothole III. 10 0 0 10 Roadway Hazard 5 0 0 5 Solid Waste - Complaint. 1 0 0 1 Storm Drainage / Erosior. 8 4 0 4 Street Sweeping AM 1 0 0 1 Weed Control 2 0 0 2 Sign & Signal RITIMII= 7 0 0 7 Traffic iMil= 22 0 0 22 1 WASTEWATER Status of the process can be monitored at: http://www.spokaneriver.net/, http://www.ecy.wa.gov/geographic/spokane/spokane river basin.htm, http://www.spokanecounty.orq/utilities/WaterReclamation/content.aspx?c=2224 and http://www.spokaneriverpartners.com/ STREET MAINTENANCE ACTIVITY The following is a summary of Contractor maintenance activities in the City of Spokane Valley for September 2017: • Poe Maintenance Contract — Pavement Repair, Pavement patching on 32nd Avenue east of Pines, Steen, McDonald at 6th and 13520 E 30th. • AAA Sweeping —Arterial maintenance sweeping continued. • AAA Sweeping Vactor Contract—Cleaning catchbasins and drywells on arterials and residential streets. • Geiger Work Crew— Dryland grass mowing, tree trimming and litter pickup. STORMWATER UTILITY The following is a summary of City Stormwater Utility activities for September 2017: • Continued attending steering committee meetings for Ecology's update of the Stormwater Manual for Eastern Washington, which could have implications to update the Spokane Regional Manual. • Continued working on the following tasks: o Testing GIS ArcCollector for pilot collection of field data. o Reviewing GPS tracking options to replace eRoadTrac for service vehicles such as snowplowing, sweeping, and storm drain cleaning operations. o Stormwater action request list for small works and maintenance projects in 2017 and 2018, completing 17 projects so far this year. Staff identified an additional 35 locations requiring work this year during inspections. Over 60 locations are expected to be completed this fall or early next spring under a small works package, which was bid in September with Cameron-Reilly as the apparent low bidder. 18 locations are being re-evaluated to be placed on the unwarranted list. Current status to date is shown below: Stormwater Project Requests Sep-17 Total Requests Logged Since 2009: 299 2017 Completed Projects: 17 Completed Projects 2009-2016: 106 Unwarranted (No-Build) List: 34 Total Project Backlog: 142 Remaining Projects Assigned for 2017-2019 Small Works: 113 Maintenance: 21 Large Capital: 2 Unfunded Projects Large Capital: 6 Remaining Backlog Awaiting Assignment: 0 2 CAPITAL PROJECTS " Public Works Projects .0000ValMonthly Summary-Design&Construction September-2017 Estimated Proposed Bid Open %Complete Total Project Project# Design&Construction Projects Funding Ad Date Date Construction Cost PE I CN Completion Street Projects 0123 Mission Ave-Flora to Barker FHWA-STP(U) 02/02/18 02/23/18 30 0 11/15/18 $ 4,333,334 0141 Sullivan&Euclid PCC FHWA-STP(U) 03/03/17 03/24/17 100 95 12/31/17 $ 2,404,838 0166 Pines Rd.(5R27)&Grace Ave.Int Safety HSIP 12/15/17 01/19/18 100 0 11/01/18 $ 878,865 0249 Sullivan&Wellesley Intersection lmprov FHWA-STP(U) 05/03/19 05/24/19 8 0 12/31/19 $ 1,370,000 0251 Euclid Avenue Reconstruction Project COSV 03/10/17 03/31/17 100 0 12/31/17 $ 2,647,479 0258 32nd Ave Sidewalk-SR27to Evergreen TIB-SP 04/13/18 04/27/18 5 0 09/28/18 $ 471,891 Street Preservation Projects 0240 Saltese Road Preservation Project COSV 04/28/17 05/12/17 100 100 10/31/17 $ 1,041,100 0248 Sprague Street Pres-Sullivan to Corbin FHWA-STP(U) 04/06/18 04/27/18 40 0 12/31/19 $ 1,770,000 0252 Argonne Resurfacing:Broadway to Indiana FHWA-STP(U) 03/23/18 04/20/18 0 0 10/31/18 $ 640,000 Traffic Projects 0201 ITS Infill Project-Phase 1 FHWA-CMAQ TBD TBD 99 0 10/31/18 $ 350,402 0222 Citywide Reflective Signal Back Plates HSIP TBD TBD 100 5 03/01/19 $ 81,000 0259 North Sullivan ITS Project FHWA-CMAQ 02/01/18 03/16/18 10 0 12/31/18 $ 914,209 0263 Citywide Signal Backplates HSIP TBD TBD 100 1 12/31/18 $ 124,862 Parks Projects 0227 Appleway SUP.-Pines to Evergreen FHWA-STP(U) 11/11/16 12/09/16 100 98 10/31/17 $ 2,134,057 0237 ApplewayTrail-Sullivan to Corbin COSV 01/05/18 08/11/17 100 0 10/31/17 $ 2,130,000 Design Total Project Complete %Complete Project # Design Only Projects Funding Date PE Cost Street Projects 0142 Broadway @ Argonne/Mullan FHWA-STP(U) 12/31/18 90 $ 276,301 0143 Barker Rd/BNSF Grade Separation FHWA-STP(U) TBD 0 $ 1,327,781 0205 Sprague/Barker Intersection Improvement COSV 12/31/18 5 $ 51,619 0223 Pines Rd Underpass @ BNSF&Trent COSV TBD 0 $ 1,710,000 0264 8th Ave Sidewalk-Dicky toTheirman CDBG 04/30/17 0 $ 485,851 Street Preservation Projects 0254 Mission-McDonald to Evergreen COSV 03/31/18 75 $ 67,000 0256 University Rd Pres-24th to Dishman Mica COSV 05/31/17 50 $ 48,000 0257 University Rd Pres-16th to 24th COSV 12/01/17 20 $ 53,000 Stormwater Projects 0198 Sprague,Park to University LID Dept of Ecology 03/01/20 30 $ 20,000 0199 Havana-Yale Diversion Dept of Ecology 10/31/18 35 $ 20,000 0200 Ponderosa Surface Water Diversion Dept of Ecology 10/31/18 35 $ 20,000 0262 Stormwater Capacity Grant Dept of Ecology TBD 0 TBD 3 TRAFFIC WSDOT Hardware Updates for City Traffic Signals Continued the conversion of the WSDOT and City's signal controllers from Siemens to Intelight, and transitioned to the SRTMC's new "MaxView" server replacing the previous "Tactics" server. State and County traffic signal crews are scheduled to work through September and have the controller and software conversion complete for all Spokane Valley Traffic signals by October 18, 2017. Assisted CIP Traffic and Capital Programs met with several consultants who may be interested in submitting a RFQ for the Sullivan-Wellesley Intersection Improvement Project. Consultants will be submitting RFQ's for this work on October 13, 2017. Traffic continued assisting Capital Programs on the BNSF grade separation projects, reviewing and evaluating alternatives at both Barker (5 alternatives) and Pines (2 alternatives), reviewing traffic analysis, geometric alignments, and cost estimates. Worked with the various project engineer's on their street projects inspecting traffic items including construction traffic control, traffic signal modifications, signing and striping. PLANNING AND GRANTS Community Development Block Grants (CDBG) The City is awaiting official confirmation of its CDBG award from Spokane County Community Services, Housing and Community Development Department for a sidewalk project along 8th Avenue from Dicky Road to Thierman Road. The preliminary funding recommendation is $453,895. CDBG has issued a request for proposals for the 2018 program year. Staff is presently scoping applicable project opportunities. Public outreach is planned for September and council reports in October. Applications for 2018 projects must be postmarked November 10, 2017. U.S. Department of Transportation INFRA Grant Program On July 5, 2017, the Department of Transportation (DOT) announced the Infrastructure for Rebuilding America (INFRA) discretionary grant program through a Notice of Funding Opportunity (NOFO) in the Federal Register. The INFRA program will make approximately$1.5 billion available to projects that are in line with the Administration's principles. Projects are broken into two main categories: Large projects (award amount between $25 and $100 million) and Small projects (award amount between $5 and $25 million). Large projects receive 90% of the funding and small projects receive 10% of the funding. Spokane Valley's grade separation projects classify as small projects. Staff has selected HDR, Inc. to prepare an application for the Barker Road/BNSF Grade Separation Project. INFRA applications are due on Thursday, November 2, 2017. U.S. Department of Transportation TIGER Grant Program On September 7, 2017, the Department of Transportation (DOT) announced the Transportation Investment Generating Economic Recovery (TIGER) grant program through a Notice of Funding Opportunity (NOFO) in the Federal Register. TIGER makes available $500 million to projects which emphasize improved access to reliable, safe, and affordable transportation for communities. Award amounts range from $5 million to $25 million. Staff has selected HDR, Inc. to prepare an application for the Barker Road/BNSF Grade Separation Project. TIGER applications are due on Monday, October 16, 2017. 4 City of Spokane Valley Community & Public Works Department Monthly Report 01/01/2017 - 09/30/2017 Page Title 1 Cover Sheet 2 Pre-Application Meetings Requested 3 Online Applications Received 4 Construction Applications Received 5 Land Use Applications Received 6 Construction Permits Issued 7 Land Use Applications Approved 8 Development Inspections Performed 9 Code Enforcement 10 Revenue 11 Building Permit Valuations Printed 10/11/2017 11:14 Page 1 of 11 Community & Public Works Department Monthly Report 01/01/2017 - 09/30/2017 Pre-Application Meetings Requested A Pre-Application Meeting is a service provided to help our customers identify the code requirements related to their project proposal. Community& Public Works Department scheduled a total of 13 Pre-Application Meetings in September 2017. 20 41 10 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Land Use Pre-Application Commercial Pre-App Meeting Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial Pre-App 11 3 9 11 7 6 6 10 9 0 0 0 Land Use Pre-Application Meeting 3 2 8 6 5 6 5 6 4 0 0 0 Monthly Totals 14 5 17 17 12 12 11 16 13 0 0 0 Annual Total To-Date: 117 Printed 10/11/2017 11:14 Page 2 of 11 Community & Public Works Department Monthly Report 01/01/2017 - 09/30/2017 Online Applications Received Community& Public Works Department received a total of 230 Online Applications in September 2017. r 400 MN 200 dgill 11 II Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Trade Permit Right of Way Permit Pre-Application Meeting Request Demolition Permit Sign Permit Reroof Permit Other Online Applications = Approach Permit — el Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Approach Permit 2 0 2 4 7 3 2 1 8 0 0 0 Demolition Permit 3 0 3 2 4 1 3 2 3 0 0 0 Other Online Applications 0 0 0 0 93 152 165 174 149 0 0 0 Pre-Application Meeting Request 0 0 0 0 0 0 0 0 0 0 0 0 Reroof Permit 8 7 31 51 33 0 0 0 0 0 0 0 Right of Way Permit 38 38 56 48 71 91 70 67 69 0 0 0 Sign Permit 2 0 0 1 1 1 0 2 1 0 0 0 Trade Permit 81 80 112 82 55 0 0 0 0 0 0 0 Monthly Totals 134 125 204 188 264 248 240 246 230 0 0 0 Annual Total To-Date: 1,879 Printed 10/11/2017 11:14 Page 3 of 11 Community & Public Works Department Monthly Report 01/01/2017 - 09/30/2017 Construction Applications Received Community& Public Works Department received a total of 412 Construction Applications in September 2017. 600 400 200 711111 1111 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec • Commercial -New Commercial-TI Residential-New I= Other Construction Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial-New 8 6 5 10 9 12 18 9 5 0 0 0 Commercial-TI 8 13 6 16 12 12 12 15 11 0 0 0 Residential-New 6 7 21 22 25 7 15 21 14 0 0 0 Commercial-Trade *18 *29 *32 *36 *13 5 14 12 11 0 0 0 Residential-Trade *106 *93 *157 *118 *142 44 53 67 46 0 0 0 Residential-Accessory 1 7 14 21 13 27 9 14 14 0 0 0 Demolition *3 1 *5 *4 *8 *13 *6 *2 *6 0 0 0 Sign *10 4 14 *7 *12 *8 10 *6 *5 0 0 0 Other Construction Permits 1 *97 *101 *177 *200 *325 *351 *331 *368 *300 0 0 0 Monthly Totals 257 261 431 434 559 479 468 514 412 0 0 0 Annual Total To-Date: 3,815 *Includes Online Applications. Printed 10/11/2017 11:15 Page 4 of 11 Community & Public Works Department Monthly Report 01/01/2017 - 09/30/2017 Land Use Applications Received Community& Public Works Department received a total of 53 Land Use Applications in September 2017. r 150 filli 100 1 50 0 'Iifl:iiiiI Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Boundary Line Adjustment = Binding Site Plan Preliminary State Environmental Policy Short Plat Preliminary Final Platting Act(SEPA) Long Plat Preliminary Zoning Map/Comp Plan Amendment Administrative Exception/Interpretation = Other Land Use Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Boundary Line Adjustment 1 1 2 2 2 2 4 3 4 0 0 0 Short Plat Preliminary 0 2 2 4 3 0 1 4 2 0 0 0 Long Plat Preliminary 3 0 0 3 0 0 0 0 0 0 0 0 Binding Site Plan Preliminary 0 0 1 0 0 0 0 0 0 0 0 0 Final Platting 4 0 4 2 1 1 3 3 1 0 0 0 Zoning Map/Comp Plan Amendment 0 0 0 0 0 0 0 0 0 0 0 0 State Environmental Policy Act(SEPA) 1 2 1 1 4 0 1 1 0 0 0 0 Administrative 0 0 2 0 0 0 0 5 2 0 0 0 Exception/Interpretation Other Land Use Permits 45 44 89 79 69 55 49 58 44 0 0 0 Monthly Totals 54 49 101 91 - 58 74 53 0 0 0 Annual Total To-Date: 617 Printed 10/11/2017 11:15 Page 5 of 11 Community & Public Works Department Monthly Report 01/01/2017 - 09/30/2017 Construction Permits Issued Community& Public Works Department issued a total of 383 Construction Permits in September 2017. 600 400 200 111111111 II 0 e Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial-New 10 Commercial-TI Residential-New = Other Construction Permits .1 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial-New 16 6 2 4 24 13 10 6 4 0 0 0 Commercial-TI 9 13 8 9 9 18 7 14 16 0 0 0 Residential- New 5 8 12 21 27 8 15 18 11 0 0 0 Commercial-Trade 18 26 28 34 8 4 13 11 10 0 0 0 Residential-Trade 99 103 143 116 143 56 48 61 42 0 0 0 Residential-Accessory 1 7 13 17 13 26 9 13 13 0 0 0 Demolition 3 1 3 4 6 13 5 1 3 0 0 0 Sign 9 4 15 6 11 8 10 5 4 0 0 0 Other Construction Permits 65 84 148 179 298 338 315 338 280 0 0 0 Monthly Totals 225 252 372 390 539 484 432 467 383 0 0 0 Annual Total To-Date: 3,544 Printed 10/11/2017 11:19 Page 6 of 11 Community & Public Works Department Monthly Report 01/01/2017 - 09/30/2017 Land Use Applications Approved Community& Public Works Department approved a total of 44 Land Use Applications in September 2017. 100 luIiiiii Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Boundary Line Adjustment = Binding Site Plan Preliminary _ State Environmental Policy Short Plat Preliminary Final Platting - Act(SEPA) Long Plat Preliminary Zoning Map/Comp Plan Amendment Administrative Exception/Interpretation = Other Land Use Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Boundary Line Adjustment 0 0 0 0 1 1 1 1 0 0 0 0 Short Plat Preliminary 0 0 0 1 1 0 1 1 0 0 0 0 Long Plat Preliminary 1 1 0 0 0 0 0 0 0 0 0 0 Binding Site Plan Preliminary 0 0 0 0 0 0 0 0 0 0 0 0 Final Platting 0 0 0 2 0 1 3 0 0 0 0 0 Zoning Map/Comp Plan Amendment 0 1 0 0 0 0 0 0 0 0 0 0 State Environmental Policy Act(SEPA) 0 0 1 0 0 2 1 0 0 0 0 0 Administrative 0 0 0 0 0 0 0 0 0 0 0 0 Exception/Interpretation Other Land Use Permits 45 41 81 77 62 50 45 53 44 0 0 0 Monthly Totals 46 43 8 , 54 51 55 44 0 0 0 Annual Total To-Date: 519 Printed 10/11/2017 11:19 Page 7 of 11 Community & Public Works Department Monthly Report 01/01/2017 - 09/30/2017 Development Inspections Performed Community& Public Works Department performed a total of 1401 Development Inspections in September 2017. Development Inspections include building, planning, engineering and ROW inspections. 2,000 1,500 f/l 1,000 500 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2015 2016 2017 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals 2017 965 773 1,353 1,351 1,724 1,663 1,354 1,739 1,401 0 0 0 2016 764 958 1,333 1,390 1,445 1,563 1,283 1,453 1,553 1,529 1,510 1,072 2015 801 974 1,063 1,243 1,420 1,761 1,624 1,144 1,053 1,060 934 777 Printed 10/11/2017 11:21 Page 8 of 11 Community & Public Works Department Monthly Report 01/01/2017 - 09/30/2017 Code Enforcement Code Enforcement Officers responded to 27 citizen requests in the month of September. They are listed by type below. Please remember that all complaints, even those that have no violation, must be investigated. 80 60 1 40 20 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec CE-Stop Work Order Environmental General Nuisance 1111 Property Complaint, Non-Violation Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec CE-Stop Work Order 0 0 0 0 1 1 0 0 0 0 0 0 Complaint,Non-Violation 0 0 0 0 0 0 0 0 0 0 0 0 Environmental 0 0 0 0 0 0 0 0 0 0 0 0 General 0 0 0 0 0 2 0 2 1 0 0 0 Nuisance 33 16 38 29 41 41 36 49 21 0 0 0 Property 0 1 11 10 10 17 11 9 5 0 0 0 Monthly Totals 33 17 49 39 52 61 47 60 27 0 0 0 Annual Total To-Date: 385 Printed 10/11/2017 11:21 Page 9 of 11 Community & Public Works Department Monthly Report 01/01/2017 - 09/30/2017 Revenue Community& Public Works Department Revenue totaled $159,789 in September 2017. 400,000 300,000 200,000 100,000 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec -F 2017 2016. Five-Year Trend Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals 2017 $185,045 $153,153 $153,939 $236,944 $318,163 $274,897 $148,006 $144,167 $159,789 $0 $0 $0 11,774,103 Trend $111,168 $95,595 $204,786 $164,968 $246,034 $229,320 $161,973 $153,562 $149,720 $157,088 $108,461 $90,334 11,873,009 2016 $213,319 $191,658 $383,912 $196,705 $371,319 $243,029 $128,848 $271,684 $252,268 $208,349 $150,902 $133,482 12,745,475 2015 $74,775 $108,328 $161,174 $187,199 $123,918 $117,453 $162,551 $162,864 $99,587 $181,791 $99,627 $102,195 p1,581,462 2014 $74,628 $66,134 $198,571 $160,508 $282,086 $152,637 $117,776 $127,540 $153,838 $149,197 $84,442 $97,689 101,665,046 2013 $158,912 $51,536 $102,538 $106,496 $184,176 $409,592 $277,553 $102,021 $129,174 $133,561 $98,386 $66,559 p1,820,504 2012 $34,204 $60,319 $177,737 $173,932 $268,672 $223,888 $123,137 $103,703 $113,731 $112,542 $108,948 $51,745 p1,552,558 Printed 10/11/2017 11:22 Page 10 of 11 Community & Public Works Department Monthly Report 01/01/2017 - 09/30/2017 Building Permit Valuation Community& Public Works Department Building Permit Valuation totaled $9,121,808 in September 2017. 50,000,000 40,000,000 20,000,000 "....... 11, -_____,_. ---..........„ 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec --5- 2017 2016 Five-Year Trend Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals 2017 $23.81M $18.37M $6.98M $31.20M $35.66M $35.70M $9.77M $9.05M $8.87M $0.00M $0.00M $0.00M I $179.41M Trend $8.06M $9.23M $16.50M $10.05M $24.94M $21.81M $11.86M $15.11M $13.08M $10.86M $5.65M $4.22M I $151.36M 2016 $7.97M $28.14M $55.63M $10.09M $36.76M $19.11M $7.07M $41.60M $33.68M $9.13M $7.76M $5.52M I $262.46M 2015 $2.93M $10.71M $8.07M $18.60M $6.73M $7.53M $5.05M $8.06M $5.15M $14.42M $5.86M $5.08M I $98.19M 2014 $3.18M $2.45M $9.90M $8.92M $34.58M $7.44M $6.37M $9.47M $12.01M $7.74M $3.60M $6.30M I $111.96M al 2013 $25.49M $1.92M $3.59M $7.30M $22.22M $41.88M $32.91M $6.52M $8.11M $14.22M $7.25M $2.54M I $173.91 2012 $0.72M $2.95M $5.29M $5.32M $24.39M $33.08M $7.91M $9.89M $6.47M $8.78M $3.76M $1.66M MUM Printed 10/11/2017 11:22 Page 11 of 11