2018, 01-02 Study Session MINUTES
City of Spokane Valley
City Council Regular Meeting
Study Session Format
Tuesday,January 2, 2018
In the absence of a mayor, City Clerk Bainbridge called the meeting to order at 6:00 p.m.
Attendance Staff -
Rod Higgins, Mayor Mark Calhoun City Manager
Patti Haley, Deputy Mayor John Hohman, Deputy City Manager
Brandi Peetz, Councilmember Cary Driskell, City Attorney
Linda Thompson,Councilmember Erik Lamb, Deputy City Attorneys
Ben Wick, Councilmember CheIsie Taylor, Finance Director
Sam Wood, Couneilrnentbter Mike Stone, Parks Sc Rec Director
Arne Woodard, Councilmember Bill Helbig, City Engineer
Doug Powell, Building Official
Mark Werner, Police Chief
Carolbellc Btattch, Public Tnt'brmation Officer
Mike Basinger, Economic Develop. Manager
Christine Bainbridge, City Clerk
UWOCATTON: Pastor Darrell Cole, Living l lope Community Church gave the invocation.
PLEDGE OF ALLEGIANCE: Members from Boys Scout Troop #400 led the Pledge of Allegiance.
ROLL CALL: City Clerk Bainbridge called the roll; all Camel/members were present.
1. Council Officer Selections for Mayor and Deputy Mayor Chris Bainbridge
Aller City Clerk Bainbridge explained the process of selecting council officers, as noted in [he Council's
Governance. Manual, Ms, Bainbridge opened the floor for nominations for mayor. Conncilmeinher Peetz
nominated Mr. Wick, and Counc ilmcmher Haley nominated Mr. I liggins. There were no further
nominations and the nominations were closed. Each Councilmember completed a written ballot, and the
ballots were collected by City Clerk Bainbridge. Once they were collected, Ms. Bainbridge announced the
results of the ballots: those voting for Mr. Wick included Councilmembers Peetz, Thompson and Wick;
those voting for Mr. l liggins included Councilmembers Haley,Higgins,Wood and Woodard, Mr. Higgins
was declared Mayor,
Ms. Bainbridge asked Mayor Higgins if he wished to conduct the voting for Deputy Mayor or if he preferred
she do so, and he asked that she continue_ Ms. Bainbridge then opened the floor for nominations for deputy
mayor_ Councilmember Thompson nominated Mr. Wick, and Counciltnember Wood nominated Ms_
Haley. There. were no further nominations, and the nominations were closed. Each Councilmember
completed a written ballot, and the ballots were collected by City Clerk Bainbridge. Once they were
collected,Ms. Bainbridge announced the results of the ballots_those voting for Mr. Wick for deputy mayor
included Councilmembers Peetz, 'Thompson and Wick; those voting for Ms, Haley for deputy mayor
included Councilmembers Haley,Higgins,Wood and Woodard. Ms. Haley was declared deputy mayor.
Council Meeaiii ,Minutes!01-02-201 Pagel of 3
Approved by Council:01-30-2018
2. NE industrial Area Update—John I lohman, Mike Btasingcr
Deputy City Manager Hohman explained that an Economic Development Comm ittee was formed in 2012
for the purpose of developing goals and projects they felt would make the most direct impact for our City;
and one of those goals was to support industrial development by expanding and providing sower and water
availability. Mr. Hohman explained that in an effort to move that Committee's initiatives forward, the City
created an Economic Development Division to administer the development of long range plans, zoning,
economic studies and strategies, and marketing as a means to promote the City inside and outside of the
region_ Via the PowerPoint presentation, Mr. 1lohman went over the economic Development Committee
recommendations;the developed, undeveloped and total acres in the industrial area;and mentioned the lack
of adequate infrastructure including sewer and water,and roads the[ are undersized for trucks. Mr. Basinger
then went over the land use map, main roads including the rail lines; mentioned the recruitment process
including the City's recruitment packet and benefits for locating in Spokane Valley; went over a shor[ list
of potential sites and staffs developed conceptual designs for meeting TINSF design guidelines, as well as
a conceptual septic layout and cost estimate; mentioned some prospective recruitment and conceptual
designs for some of those sites; and noted the use of Cil ; (geographic information system)for site cri[eria
that included access to rail. Mr. I lohman went over the potential benefits and impacts of prospective
companies; mentioned aterra's site and encouraged Council and the public. to visit. Katerra's website,
adding that we will continue working with them to streamline the process for permitting. Mr, Hohman
mentioned that for a future meeting, staff will bring Council a Planned Action Ordinance, with a goal of
streamlining permitting, and making costs and expectations known early in the process_
3. Ci[y Hall Maintenance Staffing.John Hohman,Doug Powell
Deputy City Manager Hohman explained that staff solicited proposals from several local property
management companies for facilities maintenance workers, and we only received one response, which
covered maintenance at City Hall only. Mr. Hallman said the annual cost of a contract would be marginally
more expensive than adding an in-house employee and said it is staff's recommendation to add such
employee, and that this has been part of the City budget for 2017 and 2018 and has been included in the
current employee count of 89,25, Mr. [lohman noted that such an individual could also take the lead in
maintaining the Police Precinct and be available to assist with activities at CenterPlace, and said he feels
the flexibility at a lower delivery cost also contributes to staffs recommendation to hire an employee,
adding that a contractor would not do anything dealing with electrical.or mechanical,Aller brief discussion,
there was consensus from five Couneilmcmbers,(excluding Councilmembers Pcetz and Wick)to move this
item forward and have the City Manager recruit and fill the Facilities Maintenance position.
4.Training; Open Public Meetings Act,and Public Records Ac[ Cary Driskell, Erik Lamb
City Attorney Driskell and Deputy City Attorney Jamb went through their PowerPoint presentation
explaining the aspects of the Public Records Act, the Open Public Meeting Act, and the Appearance of
Fairness Doctrine.
5. Advance Agenda- •Mayor Higgins
Councilmember Thompson asked about the topic of youth activities and getting youth engaged on a project;
and Mr. Calhoun explained that although this will not be part of an upcoming agenda, he and his assistant
Ms. I leath will work with Councilmember Thompson on this issue. Councilmember Thompson agreed,
6. Council Check-in Mayor Hig ins
'there were no remarks from Council.
7. City Manager Comments—Mark Calhoun
City Manager Calhoun gave a brief recap of the recent snow events as a result of the latest changes in the
City's code concerning removal of sidewalk snow and ice; said the plows are attempting to place less snow
on sidewalks, and we are hearing mixed reviews concerning those efforts, said slowing the plows means
Council Meeting Minutes:01-02-2018 Pago 2 of 3
Appruvud by Council:01-30-2018
more expense as we pay by the hour,and lhat we will monitor the expenses as we move through the winter,
and staff will give Council a report of the efforts at the end of the season; and he extended his appreciation
[0 the snow plow operators and to City &beet Superintendent Shane Arlt, for all their efforts,
It was moved by Deputy Mayor Haley, seconded and unanimously agreed to adjourn. The meeting
adjourned at 7:40 p.m.
t
I '
- f://i, --7 1.1b,"""IP —
ATTF:: L, , Higgins, a +.
C7' /
r
}
' 't :A# tri
=Christone Bainbridge,City Clerk
Council MctlirLg MinuCes:01-02-2018 Page 3 of 3
Approved by Council:O1-30-2018
- ill- BALLOT FOR MAYOR
BALLOT FOR MAYOR : , ; -.
Write Name of Your Vote for Mayor
Write Name of Your Vote for Mayor
,12-De //ii
\'`IPA Name of C ouncilmernfuer Casing Vote
Name of Counoilmernber Casting Vote
1 BALLOT FOR MAYOR
[BALLOT FOR MAYOR
OILS
Write Name of Your Vote for Mayor / f
Write Name of Your Vote for Mayor
f ,
Name of Counoilmernber Casting Vote f 7:11. 561>r
Name of Councilniember Cast 1g Vote
1 BALLOT FOR MAYOR
BALLOT FOR MAYOR
_
Write Name of Your Vote for Mayor 11i'+rite Name of Your Vote for Mayor
-711
Mi \-)f:frt
Name of Co�3ncilniorrrber Casting Vote i Name of C ouncilmetu ber Castng Vote
1 BALLOT FOR MAYOR
Write Nor ou
r Vote for Mayor
td0476c�
Nano of Counoi:rnember Casting Vote
J
BALLOT FOR DEPUTY MAYOR BALLOT FOR DEPUTY MAYOR
Qpip„ a-1 ,
Write Name of Your Vote for Deputy Mayor : 4 i \A) --
Write Name of Your Vote for Deputy Mayor
Name of emmcilrnembK Casting Vote PA,r(itrall V)tt-b2-)
Name of Councilmember Casting Vote
BALLOT FOR DEPUTY MAYOR BALLOT FOR DEPUTY MAYOR
Wiite Narrie of 'Y■ur Vote for Deputy Mayor Write Name of Your Vote for Deputy Mayor
-___JIL7( /Si dia
Name of Gounci member Casting Vote Nan-e. of Councilrnernbor Casting to
BALLOT FOR DEPUTY MAYOR BALLOT FOF DEPUTY MAYOR
i% :.
Write Name o Your Vote for Deputy Mayor Write Name of Your Vote for Deputy Mayor
rf c.tr�
ISS
Name of Cou�lciimember Casting Vote Name of Councifinernber Casting Vote
BALLOT FOR DEPUTY MAYOR
7V4I'LWrite NJarneTf Your Vote for Deputy Mayor
Veita e of Councilmember Casting Vote