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2018, 04-24 Regular Format MINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday,April 24,2018 Deputy Mayor Haley called the meeting to order at 6:00 p.m. Attendance: Staff Pam Haley,Deputy Mayor Mark Calhoun, City Manager Linda Thompson, Councilmember John Hohman, Deputy City Manager Ben Wick, Councilmember Cary Driskell,City Attorney Sam Wood,Councilmember Erik Lamb,Deputy City Attorney Arne Woodard,Councilmember Chelsie Taylor,Finance Director Mike Stone,Parks&Rec Director ABSENT: Bill Helbig, City Engineer Rod Higgins, Mayor Mark Werner, Police Chief Brandi Peetz,Councilmember Colin Quinn-Hurst, Sr.Transportation Planner Lesli Brassfield,Eco. Development Specialist Mike Basinger,Eco.Development Manager Christine Bainbridge, City Clerk INVOCATION: Filling in for Pastor Sid Johnson,Pastor Bob Blum gave the invocation. PLEDGE OF ALLEGIANCE Council,staff,and the audience stood for the Pledge of Allegiance. ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present except Mayor Higgins and Councilmember Peetz. It was moved by Councilmember Wood, seconded and unanimously agreed to excuse Mayor Higgins and Councilmember Peetz. APPROVAL OF AGENDA It was moved by Councilmember Woodard, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a COMMITTEE,BOARD,LIAISON SUMMARY REPORTS Councilmember Wood: said he attended an STA Board meeting where they discussed a small starts grant they applied for of$54 million in connection with the Spokane Center City line,which would be a route to run straight through Spokane and include about 21 stations; said the total cost is $73 million and it looks like they have a good chance to get the grant. Councilmember Woodard;said he attended the Chamber's business connection breakfast presentation by a 13-year old and a senior in high school who both started their own business; said the 13-year old from Post Falls, developed an "Ability App" to help improve the lives of those with disabilities by giving them resources to make informed decisions;said both boys were incredible and very articulate. Councilmember Thompson: said she attended the Human Rights Task Force meeting where they discussed how to determine how many hate crimes we have had in our region;she said it is very difficult to calculate; said the Health District put on a health information assessment to look at laws and policies that affect our community; said she also attended a Youth Rally with students of Central and U High, that the rally was for non-violence and it was very well done,well planned and had excellent speakers; said there were some protestors and the rally coordinators and protestors came together and talked; she said it was impressive. Minutes Regular Council Meeting:04-24-2018 Page 1 of 4 Approved by Council:05-08-2018 � l y Y Councilmember Wick:reported that he attended Hallett's'Market 40th Anniversary;and said he was invited to be a part of the Felts Field Stakeholders Advisory meeting. Deputy Mayor Haley: reported that she also attended the STA Board meeting concerning the Central City Line, and that it does appear they will get the grant and will have money to operate it as all the Counties voted in favor of the project; said she also attended Hallett's anniversary and it was a lot of fun. MAYOR'S REPORT n/a PROCLAMATION: Honoring Central Valley Girls'Basketball Team After Deputy Mayor Haley read the proclamation, she presented Coach Freddie Rehkow with a key to the City,and the proclamation;and City Clerk Bainbridge gave each player present a copy of the proclamation and a City pin. Council, staff and the audience congratulated the coach and the team, and Coach Rehkow extended his thanks for the recognition. PUBLIC COMMENTS: After Deputy Mayor Haley explained the process, she invited general public comments. Michael Benson,Spokane Valley:spoke of his concern with the UP rail line;said the train constantly blocks Orchard Elementary School crossings during school hours; said he called UP several times; said the horn they blow is very loud and they blow it at various times throughout the night; said kids climb under the train to get to school; he asked if the City could consider Park Road for a silent crossing at least during the evening hours. Margaret Asbell, Spokane Valley: said she has been a resident since 2005; and she has been having trouble with the tenant who lives on the property in front of her house; said there have been wild parties, loud music,and the tenant and visitors block her driveway;said there have been nails in her driveway and bricks in front of her house,and boulders in front of her truck;said they trespass and she has made numerous calls to the City's Code Enforcement,to Crime Check, and to the Fire Department to little or no avail; said she has also contacted SCOPE about a cargo container in front of her house which has been there for twelve weeks today; said the neighbor refuses to stay off her property and continues to trespass. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion:I move to approve the Consent Agenda. a.Approval of claim vouchers on April 24,2018 Request for Council Action Form,Total: $2,435,706.27 b.Approval of Payroll for Pay Period Ending April 15,2018: $321,065.84 c.Approval of April 10,2018 Council Meeting Minutes,Formal Meeting Format It was moved by Councilmember Woodard, seconded and unanimously agreed to approve the Consent Agenda. NEW BUSINESS: 2.Motion Consideration: License Agreement, Spokane Airport Board(Dora Road)-Cary Driskell It was moved by Councilmember Woodard and seconded to authorize the City Manager to finalize and execute the License Agreement with the Spokane Airport Board relating to a portion of Dora Road adjacent to Felts Field. After City Attorney Driskell gave a brief explanation of the purpose of the license agreement, as noted in his Request for Council Action form, Deputy Mayor Haley invited public comment. No comments were offered. Vote by Acclamation:In Favor: Unanimous. Opposed:None. Motion carried. 3.Motion Consideration: Storm Drain Cleaning(Vactoring)Bid Award-Chad Phillips,Bill Helbig It was moved by Councilmember Woodard and seconded to award the 2018 Storm Drain cleaning service contract to AAA Sweeping, LLC in an amount not to exceed$202,587.50 and authorize the City Manager to finalize and execute the contract. City Engineer Helbig briefly went over the background of this bid Minutes Regular Council Meeting:04-24-2018 Page 2 of 4 Approved by Council:05-08-2018 award, after which Deputy Mayor Haley invited public comment. No comments were offered. Vote by Acclamation:In Favor: Unanimous. Opposed:None. Motion carried 4. Motion Consideration: Broadway Argonne Mullan Concrete Intersection Bid Award— Gloria Mantz, Rob Lochmiller It was moved by Councilmember Woodard and seconded to award the construction contract for the Broadway Argonne Mullan Intersection Project, CIP 0142 to ACME Concrete Paving, Inc., in the amount of$1,699,437.25 plus applicable sales tax, and authorize the City Manager to finalize and execute the contract, dependent on Transportation Improvement Board's authorization. City Engineer Helbig gave a brief explanation of this project, after which Deputy Mayor Haley invited public comment. No comments were offered. Councilmember Wick asked about this motion including that this is dependent on the Transportation Improvement Board's authorization, and Mr.Helbig said it is a matter of process, as they would have to concur with the award. Vote by Acclamation:In Favor: Unanimous. Opposed:None.Motion carried PUBLIC COMMENTS: After Deputy Mayor Haley explained the process, she invited public comment. Mr.Bob Blum,Spokane Valley:he extended kudos to City staff;said he had a problem with standing water in front of his and his neighbor's home and staff installed some porous concrete; said it worked well for two or three years,and City staff checked it several times;but recently the area has started puddling again; said he knows this is being studied and he assumes that pine needles have gotten into the system; and he commended staff for being conscientious and doing a good job on that project. ADMINISTRATIVE REPORTS 5. AARP Community Challenge Grant—Colin Quinn-Hurst Mr.Quinn-Hurst explained about the opportunity for this grant,which if awarded,would fund the purchase and placement of benches for the Appleway Trail;he mentioned the applications are due by May 16,2018, that all projects must be completed by November 5, 2018, and he seeks Council consensus to submit the grant application. Councilmember Thompson mentioned the Network of Age-Friendly Communities which is briefly mentioned in the packet material,and she noted that Puyallup and Seattle are the only cities so far in Washington that are participating, and she would like to have staff take a look at that; said even though this is AARP,it is for all ages. Mr. Quinn-Hurst said he would look into it. Councilmember Woodard said he has some suggestions at some point for Parks &Recreation Director Stone; and agreed more benches are needed on the trail. There was Council consensus to move this forward. 6. 2018 Marketing Consultant Selection—Lesli Brassfield,Mike Basinger Mr. Basinger and Ms. Brassfield talked about the 2018 Marketing Consultant Selection process, and gave an overview of the process leading to this selection, as well as some information about the five-year marketing strategy,and some of the key services to be provided by KREM,which is the selected consultant company.There was some discussion about the use of KREM and Mr.Basinger explained that the company showed staff that they are a service marketing company, which includes print, digital, and websites, and that they are very good in digital; said they have a large parent company and they can leverage that especially for the digital campaign; he said as part of the selection process, references were checked and they came back stating that KREM could offer all those services; he also noted they have a third party independent buyer for television services,and that staff was comfortable with that response.There was also some discussion about the contract price and that while it is slightly higher than last year,it is less than our first year where we started with $200,000. Councilmember Thompson asked about marketing to our own community so businesses coming in would be more inclined to stay in Spokane Valley instead of going to downtown Spokane.Mr.Basinger explained that they will be doing more with the Economic Development website to try to offer the services the people need; said we want to keep businesses here and will offer them that extra assistance they need to stay here; as an example, we might be helping people with their business plan. In closing, Mr. Basinger said that when we welcome businesses,we send them an e-mail, Minutes Regular Council Meeting:04-24-2018 Page 3 of 4 Approved by Council:05-08-2018 packed with resources they can click on; and he noted that small business week is coming up soon and we will be sending out an e-mail. 7. Quarterly Police Department Report—Chief Werner Police Chief Werner went over the highlights of his report,including statistics on the SCOPE efforts,patrol and citizen calls and incidents;he mentioned the average patrol staffing per shift;said there are ten deputies currently at the Academy, with three attending the pre-academy and four in a training car; mentioned the case load and outcome of the Spokane Valley Investigative Unit, including number of arrests, charges, search warrants, and amount of stolen property; and he ended by showing a picture of the new police vehicle. Councilmember Wood asked Chief Werner how many total cases were investigated in 2017 and Chief Werner said he would have to look up that information. Councilmember Wick asked how many 1 positions there are in our City, and Chief Werner replied there are eleven positions; said typically the most retirements occur prior to June 30,and there are five coming up this year. 8.Advance Agenda—Mayor Higgins Councilmember Thompson asked about the status of having a report on the universal addresses, and Mr. Calhoun said that Mr.Hohman has been working with the Police and Fire Chiefs, and there is some work to do prior to putting that on a specific agenda. Councilmember Wick asked about the potential property donation and City Attorney Driskell replied that he and Parks and Recreation Director Stone are working on that and it is progressing. Councilmember Woodard asked whether we have a contact at the UP to register complaints. Mr. Driskell said there is a process, but he doesn't recall the details; said we have attempted to work with people at the UP and BNSF, and that we have limited ability to impact what they do because they are almost exclusively regulated by the federal government; and he suggested the person speaking to that tonight,leave his contact information with the City Clerk. INFORMATION ONLY The (9) Department Reports, and (10) Customer Service Survey Quarterly Report were for information only and were not reported or discussed. CITY MANAGER COMMENTS City Manager Calhoun mentioned that he was recently made aware that the U.S. Department of Transportation has announced their BUILD program to replace the TIGER grant program; issuing an opportunity to grant $1.5 billion through "Better Utilizing Investments to Leverage Development discretionary grant; and said we plan to submit an application for the Pines Grade Separation project, and that this will come back before Council. Mr. Calhoun also noted that our Parks&Recreation Director Mike Stone was approached by the Parks Foundation about a program they'd like to sponsor which funding would provide for free open swim days at each pool on specific days not yet determined, and free swimming lessons;said this would be once a week through the summer and once all the details are known,we will put the information on our website and on the Parks and Recreation calendar. il It was moved by Councilmember Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:09 p.m. i ' (1:?,c7 4014, --.. _____... ... ATTE/ L.R. Higgins, : or\ AtLI i/a..L1V Auk hristine Bainbridge, City Clerk Minutes Regular Council Meeting:04-24-2018 Page 4 of 4 Approved by Council:05-08-2018 SPOKANE VALLEY CITY COUNCIL MEETING Tuesday, April 24, 2018 6:00 p.m. Regular Meeting GENERAL CITIZEN COMMENTS SIGN-IN SHEET YOUR SPEAKING TIME WILL GENERALLY BE LIMITED TO THREE MINUTES This sign-in sheet is for making comments not associated with an action item on tonight's agenda. If you wish to comment about an individual action item on tonight's agenda (such a a otion to approve an ordinance, resolution, or contract) the Mayor will ask for comme s on •t ose items once that item is reached on the agenda. Please sign in if you wish to make public comments. NAME TOPIC OF CONCERN YOU YOUR CITY OF ' DUNCE PLEASE PRINT WILL SPEAK ABOUT nacrictrcwt- (V) -e gok p-riV a I I -a1 l'Aic\Act<L C • 8E‘Qsal Ut ` O RR 5 KM t A-1 (e Please note that once information is entered on this form, it becomes a public record subject to public disclosure.