18-083.00 SV Chamber of Commerce: Business Showcase iS-(753
vGREATER SPOKANE
VALLEY CHAMBER
OF COMMERCE
Exhibitor Agreement—The Business Showcase
Rules&Regulations
Exhibit Hours:The Greater Spokane Valley Chamber of Commerce(the Chamber)shall determine and
publicize the exhibit hours. Exhibitors will be admitted to the Mirabeau Park Hotel (the Facility)two (2)hours
prior to show opening time. Spaces will be ready for exhibitor move-in at noon,Thursday, May 10, 2018.
Exhibits must be in place no later than 1:30 p.m. Exhibits cannot be dismantled until Thursday, May 10,
2018 at 6:30 p.m. At this time, exhibitors are expected to remove all items from their exhibit space, unless
they receive written prior approval by the Chamber.The Chamber reserves the right to restrict exhibitor
participation in future shows if this policy is violated.
Payment and Terms:
Exhibit space fees and payment is expected and due prior to move-in at the show at noon, Thursday, May
10, 2018. If Exhibitor fails to pay the entire exhibit fee prior to move-in, or fails to comply with any of the
terms and conditions or rules and regulations, the Chamber may reassign or resell the exhibit space to
another party. If the show is cancelled or not held for any reason whatsoever, this agreement shall be
cancelled. Exhibitor's sole and exclusive remedy shall be to receive a/fund of all amounts actually paid.
Cancellation of Exhibit Space:
All cancellations must be in writing. Exhibit fees may be fully refunded with written cancellations received
before April 24, 2018. Refunds will not be issued after April 24, 2018.
Booth Assignment:
The Chamber will make every attempt to assign Exhibitors their preferred exhibit space as available;
however, the Chamber reserves the right to make a final determination of all space assignments. Exhibit
spaces are assigned on a first-come, first-serve basis. The Chamber will have no liability for its failure or
inability to comply with the Exhibitor's requests, and the Exhibitor shall have no right to cancel this contract
due to such failure.
Subletting of Exhibit Space:
Exhibitor may not assign this contract and may not permit or sublet any part of its assigned exhibit space for
use by any other business or firm, unless the Chamber has provided written approval.
Exhibit Content:
The Business Showcase is designed to provide a showcase of goods and services for business and
professional industries.The Exhibitor may not, under any circumstances, display or promote goods or
services other than its own goods and services.The Chamber reserves the right to refuse rental of space to
any company whose display of goods and services is not, in the opinion of the Chamber, compatible with
the general character and objectives of the show. Only one company is permitted to occupy each booth
space, unless an equal number of adjoining exhibit spaces are purchased.
Exhibit Space Packages:
Exhibitors are responsible for providing their own company signage. Banners, signage, easels and any and
all exhibitor items and decorations are to be displayed within the confines of the rented exhibit space as
defined below:
• Exhibit Booth/Corner Booth Spaces(5'x7') includes an 8' high pipe and drape back wall, 3' high
pipe and drape side walls, a 6' clothed, skirted table, two padded chairs.
• Display Table Space(5'x8') includes an 8' high pipe and drape back wall, a 6' clothed, skirted table
and one padded chair.
Property Loss or Damage:
The Chamber shall not be responsible for any loss of or damage to any property of Exhibitor or of its
personnel, representatives, agents, employees, contractors, patrons, guests, licensees or invitees.
Exhibitor's property shall remain under their custody and control in any transit to and from the Facility and
within the confines of the Facility. Neither the Chamber, nor its service contractors, nor the Mirabeau Park
Hotel, nor any of the officers, staff members or directors of any of the same are responsible for the loss or
damage to property of Exhibitors or of its exhibit space personnel, representatives, agents, employees,
contractors, patrons, guests, licensees or invitees from theft, fire, accident, vandalism or any other cause
and Exhibitor expressly waives and releases any claim or demand against any of them by reason of any
damage to or loss of any property.
Exhibitor shall be solely responsible for the loss of or damage to any property of Exhibitor's personnel,
including but not limited to Exhibitor's personnel, representatives, models, demonstrators, and actors.
Accordingly, it is the Exhibitor's responsibility to secure its own insurance or otherwise protest itself and its
property and the property of its exhibit space personnel against loss or damage.
Indemnification:
Exhibitor hereby assumes responsibility for and agrees to indemnify, save and hold harmless, the Greater
Spokane Valley Chamber of Commerce, their managers, officers, directors, members, sponsors, employees,
agents, and assigns, and the Mirabeau Park Hotel, and their managers, officers, directors, members,
sponsors, employees, agents, and assigns from and against any loss, damage, claim, including a breach of
these rules and regulations, liability and expense(including reasonable attorneys' fees), including personal
injury, including death resulting therefrom, or property damage or loss, arising out of or in connection with
Exhibitor's participation in the 2017 Business Showcase, except Exhibitor is not responsible to indemnity for
the indemnity's gross negligence or willful misconduct. Exhibitor understands that neither the Chamber nor
the Spokane County Fair&Expo Center, maintains insurance covering the Exhibitor's property and it is the
sole responsibility of the exhibitor to obtain such insurance.
Commercial General Liability Insurance:
Commercial General Liability Insurance is mandatory for all exhibitors. Exhibitors are required to carry
commercial general liability insurance, including products and completed operations, contractor's personal
injury, and blanket contractual liability insurance at limits of at least$1,000,000 per occurrence/$2,000,000
aggregate. Certificate of Insurance must state the following:
Coverage Period: "May 10, 2018 to include move in and move out"
Certificate Holder: Greater Spokane Valley Chamber of Commerce, 1421 N Meadowwood Ln, Ste 10,
Liberty Lake WA 99019.
Exhibitors must submit a Certificate of Insurance to the Chamber by April 27. 2018.
By signing below, you confirm that you are an authorized representative for the exhibiting company and have
read and agree to all terms stated in this agreement.
Company G V1fep"
Authorized Signature 11.494.4._
Printed Name l1aFS/(
a.(4.6up,
Date 57216 6
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Insurance Authority P.O. Box 88030
Tukwila, WA 98138
26-Apr-18 Cert#: 11460
Phone: 206-575-6046
Greater Spokane Valley Chamber of Commerce
Attn: Angie Repetti Fax: 206-575-7426
1421 N Meadowwood Lane, Suite#10
Liberty Lake,WA 99019
RE: City of Spokane Valley
Business Showcase Event May 10, 2018
Evidence of Coverage
The above captioned entity is a member of the Washington Cities Insurance Authority
(WCIA), which is a self insured pool of over 155 public entities in the State of
Washington.
WCIA has at least $1 million per occurrence limit of liability coverage in its self
insured layer that may be applicable in the event an incident occurs that is deemed to be
attributed to the negligence of the member.
WCIA was created by an interlocal agreement among public entities and liability is self
funded by the membership. As there is no insurance policy involved and WCIA is not
an insurance company,your organization cannot be named as an additional insured.
Sincerely,
ei 2.--
Eric B. Larson
Deputy Director
cc: John Whitehead
getter