2009, 09-22 Regular Meeting
AGENDA
SI'~~NE VALLEY CIZ`~ ~OUNCIia
REGULAR MEE"I'ING
Cauncil Meeting #16S
Tu~~~ay, September 22, 2009 6:00 p.Fn.
Spokane Valiey City Hall Cauneil Charnbers
11707 E Sprague Avrnue
Counc-il ,~equeats Please Silerrce Your C'e11' Plivnes D,urirrg Catinci1' Meetirig
C4LL T+Q ORDER:
[NVOCA'C"IOi►1;
1'LEUGE OF A.LI.EGLANCE:
RV LL '4A-LLY
Al''PRO4rAL OF AGfiNDA:
INTRODUCTICIN SPEC1LAI. GLJESTS AND P'RESENTATYONS:
~ONLViI'TfiEE. BOARU. LLAISON SUNIMARIF RF-gO1tT'S:
MAYOl.t'S REi POR`I':
PUBLIC CONINI~'~1YTS: This is an opportunity for the public to speak on any subject not on the agertda
f~~ action. Wien you come to th+e podium, plcasc state your namc and address for tlie record arxd limit
~enaarl:s to chree minutes.
1. PUBLIC HEARING: Propasecl 2010 Budget - Keii 7'h+ampson
2. CONSENT AGENIIA: Consxsts of items considered rotitine which are appfaved as a group. AnNmember ofCvuncil may ask ihat an itern be removed from tlle Corasent Agenda to be considcrcd separately,
a. Approval of the fof lowing ciaim vourhers:
VOUCIIER LIST DAr~ ~ WNou~~IER NUMBERS: I TOTAi~ ~40UNT
09-02-2009 a 18303-18316 ~ $51,717.18
l
09-03-2009 ~ 18317-18318 $22,0~9.48
09-04-2009 z 8320-18373, 831090038 and 904090022
$1,950?588,10
09-14-2009 ~ 18377-18409 I $5751838,95
09-15-2009 ~ 1s4t0-1s439 60.120.90
I ~~ND TOTAL S2.660,294.61
b. Approval of Fayrall ~'~ar pay period ending September 15, 2009: ~249,633,44
c. Apptoval trf Council Meeting Mi.nutes of August 25, 2009
d. Apprvval of Cou.nci1 Meetirlg Minutes af Septemher 1, 2009
e, Approrral of Council Mecline Minutes of Septernbet 8, 2009
f. Approval of Executire Session Council Meeta~g Minutes of Sepkember 15, 2009
Council Agenda 09M22-09 RcgttaarMCetiiig Pa2e l of)
NEW BUSINESS:
3. Second Reading Proposed Ordinance 09-018 Levying TaY - Ken Thompson [public comment]
4. Second Rcading Proposed Ordinance 09-019 Properiy Tax Confirmation - Ken Thompson
[public commentj
5. Second Reading Proposed Ordinance 09-020 False Alarm - Cary Driskell [public commeat]
6. Second Proposed Ordinance 09-023 Hearing Examiner Ruies of Procedure - Mike Connelly
[public commentj
7. First Reading Proposed Ordinance 09-024 Adopting 2010 Budget - Ken Thompson [public comment]
8. First Reading Proposed Ordinance 09-025 Finding Substantial Need - Iten Thompson [public commentl
9. First Reading Proposed Ordinance 09-026 Amending SARP Ordinance 09-012 - Mike Connelly
[public comment]
10. First Reading Proposed 4rdinance 09-027 Amending SARP Ordinance 09-013 - Mike Connelly
[public comment]
11. First Reading Proposed Ordinance 09-028 Amending SARP Ordinance 09-021 Mike Coruielly
[public comment]
12. F'irst Reading Proposed Ordinance 09-029 Amending SARP Ordinance 09-022 - Mike Connelly
, [public comment]
13. Motion Consideration: Alarm Contract Award - Rick VanLeuven [public comment]
14. Motion Consideration: Mayoral Appointment to Cabie Committee - Chris Bainbridge
[public commcnt]
PUBLIC COMMENTS: This is an opportunity for the public co speak on any subject not on the agenda
for action. When you come to the podium, please state your name and address for the record and limit
remarks to three minutes.
ADMINISTRATIVE REPORT:
15. Department Highlights and Work Plan for 2010 - Mike Jackson
INFORMATION ONLY: (will not be reported or discussed)
16. Department Report;
EXECUTIVE SESSIUN: N/A
AD.IOIJRNNLENT
FUTURE SChfEDULE (»leetiirg sched:tle is alK,ays subject to chunge)
NOTICE: [ndividuals planning to attend the meeting who require spccial a.1sistance to accommodale physical, hearing, or ather
impairments, please contnct the City Clark at (509) 921-1000 as soon as possible so that arrangcments m3}• bc made.
Gouncil AQCnda 09-22-09 Regular Meeting Page 2 ot?
. CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: September 22, 2009 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business ❑ new business Z public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE : Public Hearing for 2010 Budget
GOVERNING LEGISLATION: State budget law
PREVIOUS COUNCIL ACTION TAKEN: The city council held the first public hearing in
August on the 2010 budget. A second public hearing was held September 8. Staff and the
council have discussed goals, property tax levies and projected expenditures and revenues for
2010. Ordinances to adopt our 2010 property tax levy, to declare a substantial need and to
confirm an increase in our property tax levy are scheduled for this month and October.
BACKGROUND The public hearing tonight, is the third of three scheduled hearings for the
2010 budget.
OPTIONS: 1) Hold the third public hearing on the 2010 budget tonight. 2) Hold the third public
hearing at a later date (but no later than 12-8-2009).
RECOMMENDED ACTION OR MOTION: Staff recommends the public hearing on the 2010
budget be held tonight (September 22).
BUDGET/FINANCIAL IMPACTS: Once the budget is adopted, this will be the budget for 2010.
STAFF CONTACT: Ken Thompson, Finance Director
2010 BUDGET
PUBLIC HEARING
SEPTEMBER 22, 2009
KEN THOMPSON
FINANCE DIRECTOR
,
2010 BUDGET
Continued
• Total Resources - about $100 million
Total Expenditures - about $100 million
• Prop. tax levy up $300,000 or 2.9%(Est. $1.54/m
rate)
• Sales tax down $2.8 million
• Planning/building fees down $400,000
• Street fund includes winter weather ops.
• Real estate excise tax down, capital projects down
• No additional changes in the 2010 budget are
anticipated
1
CITY C]F SPOKANE 11►4L.LE1f
' r RBquLst fDr COuncIl Act1017
Meeting Date: 09-22-09 City iAanager Sign-off:
' I#em: CheCk alI that apply: 0 cansent ❑ old business new business ❑ public hearing
❑ inforrnation ❑ adrnin. report ~ pending legislatian
AGENDr4 ITEM TiTLE: Appraval of the Follawing Vouchers:
~OUCHER LIST DA'T'E WNOCJCHER NUMBERS: ~ T'OTAL, AM'OUNT
09-02-2009 ~ 18303-18316 $511717.18
09-03 -2009 ~ 1 8317-1S31 8 ~ $22,029.48
09-04-2009 ~ 1.8320,18373; 831090038 and 904090022 $1,950,588.10
0944-2009 ' 18377-18409 ~ $575,838.95
09-15-2009 15410-18439 ~ 60,124.90
. GRAND T(]`FAL $2,6641294.61 ~
. RECONiMENQED ACTION OR IVI-DTIDN:
Approve c-Iaims for vouchers as listed above.
BuDGEr/FINANCIAL rMPACTs: STAFF CONTACT: Ken Thon-spsont Finance Director
ATTACHIVIENtS 1loucher Lis#s
vchlist Voucher List Page: 1
0910212009 9:37:40AM Spokane Valley
Bank code : apbank ~
Voucher Date Vendor Invoice PO # DescriptionlAccount Amount
18303 91212009 000030 AVISTA 410069444 UTILITIES: PW MASTER AVISTA 21,494.36
Total : 21,494.36
18304 9/212009 001606 BANNER BANK 0620 JULY 09: 0620 480.00
0638 JLUY 09: 0638 480.00
2674 JULY 09: 2674 45.00
2682 JULY 09: 2682 40.46
4383 JULY 09: 4383 70.00
4458 JULY 09: 4458 990.26
4474 J U LY 09: 4474 534.73
Total : 2,640.45
18305 9/2l2009 001795 BRIDAL FESTIVAL Sept 2009 2010 BRIDAL FESTIVAL BOOTH 6XI 470.00
Sept 2009 2009 SEPT BRIDAL FESTIVAL B00' 425.00
Total : 895.00 I
18306 9/212009 000326 CONSOLIDATED IRRIGATION #19 August 2009 UTILITIES: PARKS 803.93
July 2009 REPAIR BROKEN METER 11983.2 90.62
Total : 894.55
18307 9/212009 000246 EAST SPOKANE WATER DIST #1 20048 HYDRANT PERMIT FEE 39.42
Total : 39.42
18308 9/212009 000388 IRVIN WATER DIST. #6 July 2009 WATER CHARGES 23.36
Total : 23.36
18309 9/212009 002102 KNOX COMPANY 09-133165 LOCK BOX: FIRE DEPT 267.75
Total : 267.75
18310 9/212009 000062 MUNSON, RICHARD Expenses AUGUST 2009 215.60
Total : 215.60
18311 9/212009 001035 NETWORK DESIGN & MANAGEMENT 17047 42428 DIGITAL SIGNAGE FOR CENTERPL 7,367.91
Total : 7,367.91
18312 9/212009 000324 SPOKANE CO WATER DIST #3 July 2009 WATER CHARGES: PW 296.61
Page: 1
vchlist VvuCher LiSt Page: 2
0914212009 9:37:40AM Spokane Valley
Bank code : apbank
Voucher Qate Uendor Invoice P❑ # aescriptianlAccnunf Amount
18312 91212009 000324 004324 SPOKANE CO WATER D1ST #3 (Con#inuetl) Yatai : 296.61
18313 912f2009 000065 STAPLES BU51NESS ADVANTAGE 96331787 OFFIGE SUPPLIES: FIryANCE 202.42 Total : 202.42
98314 9I212009 000295 VALLEYFEST 1199 LODGING TAX REIMBURSEMENT 16,954,15
To#al : 16,954.75
18315 91212009 000255 VUFQA 20D9551 UUFOA CONF. REGIS7RA1'IdN 375.00
Tatal : 375:O4
98396 9l212009 000706 WSAP7 5ep12069 1N5APT SEMINAR REGISTRATIQN 50.00
Tatal : 50.00
14 Vauchers ior bank code : apbank Bank total : 51,717.98
14 Vouchers in khis report Total vouchers : 51,717.78
fhe undersigned, do certify under penalty ot perjury,
that the materials have been furnished, the seroices
rendered, ar the labor performed as descnbed herein
and #hat the claim is just, d u e and an unpaid ab[igatian
agains# the Ciiy of Spakane Valley, and that I am
authorized to authentir.ale and certify to said claim.
Finance C7ireelor aate
Paae; 2
' ' ~ ;
vchlist Voucher List Page: 1
0910312009 90:20;04AM Spokane ValEey
gank cade : apbank
Vaucher Date Vendar fnvoice PD # bescriptionlAccount AmQUnt
18311 9/3/2009 001606 BANNER BANK 4720 JULY2009:4720 995.23
5579 JULY 09: 5579 5925
Total : 1,054.48
18398 91312009 002911 WASTE MAIVAGEMENT OF SPOKANE Sept-Dac 2009 42449 LEASE F0R FACILITY AT 11804 E. " 20,975.00
TQtai : 20,975.00
2'Vouchers for bank code : apbank Bank total : 22,029.48
2 Vouchers in this report Total vouchers : 22,029.4$
I, the undersigned, da certify under penalty of perjury,
that the materials have been furnished, the seruices
rendered, or #he Iabor performed as described herein
and that the claim is just, due and an unpaid obligatiQn
against the City of Spokane Valiey, and that I am
authorized to authenticate and certify to said olaim.
Finarice Director aate
Page: 1
vchlist Voucher List Page: 1
09104I2009 3:42:27PM Spokane Valley
Bank code, : apbank
Voucher Date Vendor Invoice PO # DescriptionlAccount Amount
18320 91412009 000648 ABADAN 133282 SPECSlBOUND 87.66
Total : 87.66
18321 91412009 001081 ALSCO LSP0663001 FLOOR MATS 15.35
Total : 15.35
18322 914J2009 000335 ALTON'S TIRE INC. 8080000883 BAITERY CHECK: 355175D 145.65
8080000956 OIL CHANGE: 40209D 35.57
Total : 181.22
18323 91412009 001012 ASSOC BUSINESS SYSTEMS 341441 COPIER COSTS: LEGAL 59.87
Total : 59.87
18324 91412009 002019 ATD- AMERICAN C0. 13052697 TABLE:CP 1,442.36
Total : 1,442.36
18325 . 914/2009 000841 BCI CREATIVE INC 9373 WEBSITE DESIGN: CP 71.25
Total : 71.25
18326 91412009 000918 BLUE RIBBON LINEN SUPPLY INC 9048443 LINEN SUPPLY AND SERVICE: CP 261.53
Total : 261.53
18327 914/2009 000863 CENTURY WEST ENG CORP 024412 42291 CONTRACT N0. 09-001 7,367.44
Total : 7,367.44
18328 914/2009 002115 CLS MORTGAGE INC REFUND REFUND FEES 52.00
Total : 52.00
18329 91412009 000571 CODE PUBLISHING CO 33634 MUNICIPAL CODE UPDATE 176.09
Total : 176.09
18330 91412009 000109 COFFEE SYSTEMS INC 3820:033860 COFFEE SERVICE 32.61
Total : 32.61
18331 9I412009 000429 COFFMAN ENGINEERS 907816 42427 COFFMAN ENGINEERS 09-032 EEC 301.00
Total : 301.00
Paae: 1
vchlist Voucner List rage: 2
0910412009 3:42:27PM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice PO # DescriptionlAccount Amount
18332 91412009 001888 COMCAST SEPTEMBER 2009 HIGH SPEED INTERNET 108.95
Total : 108.95
18333 914/2009 000508 CONOCOPHILLIPS FLEET 2009 09: FLEET FUEL BILL 2,609.72
Total : 2,609.72
18334 91412009 000603 CONTRACT DESIGN ASSOC INC 27619 INSTALLATION SERVICES 69.29
Total : 69.29
18335 914l2009 001157 COUNTRY HOMES POWER EQUIP 511079 42445 MAINT. EQUIPMENT 10.86
68714 42445 MAINT. EQUIPMENT 38.89
69114 42445 MAINT. EQUIPMENT 43.47
69243 42411 COUNTRY HOMES POWER EQUIP 37.83
69421 42411 COUNTRY HOMES POWER EQUIP 174.96
69580 42411 COUNTRY HOMES POWER EQUIP 28.24
Total : 334.25
18336 9/4l2009 000422 DISHMAN DODGE INC DOCS2015122 05 DODGE DAKOTA SERVICE 770.88
Total : 770.88
18337 914/2009 001771 DOLLAR RENT A CAR JULY 2009 CAR RENTALS 2,166.55
Total : 2,166.55
18338 9/412009 000278 DRISKELL, CARY MILEAGE EXPENSES 193.50
Total : 193.50
18339 9/4l2009 002118 DUFFEY, JODY REFUNDED REFUND DEPOSIT 52.00
Total : 52.00
18340 9/412009 002117 ERICKSON, DEL REFUND REFUND DEPOSIT 257.00
Total : 257.00
18341 91412009 001829 EVANS CRAVEN 8 LACKIE, PS 32075 LEGAL SERVICES 393.00
Total : 393.00
18342 9/4/2009 001859 FINANCIAL FORENSICS 3214 AUGUST 09: FINANCIAL ANALYSIS 4,656.10
Total : 4,656.10
Page: 2
vchlist Voucher List Page: 4
0910412009 3:42:27PM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice PO # DescriptionlAccount Amount
18355 914/2009 001684 MARKETING SOLUTIONS NW CP 8-19-09 Media ADVERTISING 6,079.01
CP 8-19-09 P&P ADVERTISING: CP 720.00
Total : 6,799.01
18356 914/2009 001493 MEYER, GENA REFUND PROGRAM REFUND 65.00
Total : 65.00
18357 914/2009 002113 NAGRA, JAGDEEP REFUND REFUND FEES 107.50
Total : 107.50
18358 91412009 000121 NORTHWEST MAILING, INC 83664 BALANCE DUE ON INVOICE 379.04
Total : 379.04
18359 914/2009 000652 OFFICE DEPOT INC. 484173036001 OFFICE SUPPLIES: PARKS 149.35
484173996001 OFFICE SUPPLIES: PARKS 118.28
Total : 167.63
18360 91412009 000512 OFFICETEAM 24245731 STAFFING SVC: LASERFICHE 652.00
24248383 STAFFING SVC; LASERFICHE 570.50
Total : 1,222.50
18361 91412009 002114 RSVP OF SPOKANE COUNTY REFUND REFUND FEES 45.00
Total : 45.00
18362 9l4/2009 000189 SILVERWOOD THEME PARK INC. 22668 42295 SUMMER DAY CAMP FIELD TRIP EI 1,260.87
Total : 1,260.87
18363 914/2009 000230 SPOKANE CO AUDITORS OFFICE July09 RECORDING FEES 226.00
Total : 226.00
18364 914l2009 000617 SPOKANE CO TREASURER 2nd Qtr 2009 2ND QUARTER 2009: LIQUOR TAX 5,140.83
Total : 5,140.83
18365 914l2009 001903 SPOKANE TRAFFIC CONTROL JULY 2009 42256 INDIANAIARGONNE TRAFFIC CONI 782.00
Total : 782.00
18366 91412009 000093 SPOKESMAN-REVIEW 133071 ADVERTISING: VARIOUS 1,445.77
Total : 1,445.77
Paae: 4
vchlist Vaucner List Page: 5
0910412009 3:42:27PM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice PO # DescriptionlAccount Amount
18367 9/4/2009 000939 SPRAGUE & SULLIVAN MINISTORAGE 67063 SEPT RENT:1L46- CP 123.00
Total : 123.00
18368 9/4/2009 000211 STATE TREASURER 23201 0039089 LICENSE RENEWAL-NOTE 116.00
Total : 116.00
18369 9/4/2009 001895 TAYLOR ENGINEERING INC #3 42378 ON-CALL INSPECTOR AUTOCAD D 1,264.92
#7 42238 08-038 SPRAGUE AVE RESURF -D; 3,361.52
Total : 4,626.44
18370 91412009 001217 THOMAS, DEAN & HOSKINS INC. 24260 42374 CONSTRUCTION SUPPORT SERVI( 21,156.24
Total : 21,156.24
18371 9/412009 001797 VPCI 00008909 LASERFICHE ANNUAL MAINTENAN 15,330.00
Total : 15,330.00
18372 91412009 002120 WITHAM, JACQUIE REFUND REFUND DEPOSIT 257.00
Total : 257.00
18373 9/412009 000152 WSDOT RE-313-AT690811052 URBAN RAMPS & MAINLINE PCCP 5,905.76
RE-313-AT690811088 SIGNAL & ILLUMINATION MAINT 1,707.39
RE-313-AT690811089 STATE ROUTE ROADINAY MAINT. 8,366.93
RE-313-AT690811092 SIGNAL & ILLUMINATION MAIN 1,196.82
Total : 17,176.90
831090038 8131J2009 000001 SPOKANE CO TREASURER August 2009 AUGUST 09: SHERIFF SERVICES 1,180,488.69
Total : 1,180,488.69
904090022 91412009 000001 SPOKANE CO TREASURER 2009 SPOKANE COUNTY SERVICES 533,174.20
Total : 533,174.20
56 Vouchers for bank code : apbank Bank total : 1,950,568.10
56 Vouchers in this report Total vouchers : 1,950,588.10
Page: 5
vchlist Voucher List Page: 6
0910412009 3:42:27PM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice PO # DescriptionlAccount Amount
I, the undersigned, do certify under penalty of perjury,
that the materials have been furnished, the servicQs
rendered, or the labor performed as described herein
and that the claim is just, due and an unpaid obligation
against the City of Spokane Valley, and that I am
authorized to authenticate and certify to said claim.
Finance Director Date
Paqe: 6
I .
vchlist Voucher List Page: 1
0911412009 9:29:57AM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice PO # DescriptionlAccount Amount
18377 911112009 001081 ALSCO LSP0670101 FLOOR MATS 15.35
Total : 15.35
18378 9/11/2009 001012 ASSOC BUSINESS SYSTEMS 333632 COPIER COST:CD 104.47
Total : 104.47
18379 9/11/2009 002123 BRUNELL, CONNIE REFUND REFUND DEPOSIT 52.00
Total : 52.00
18380 911112009 000729 CH2MH1LL INC 3710144 FLOODPLAN REVIEW SERVICES 1,096.19
3714934 41025 0003-BARKER ROAD BRIDGE 48,766.36
Total : 49,862.55
18381 9/1112009 000165 DEPT OF RETIREMENT SYSTEMS 759629 RRTW: PAYMENT 2,249.41
Total : 2,249.41
18382 911112009 001447 FREE PRESS PUBLISHING INC 32853 LEGAL PUBLICATION 49.60
32854 LEGAL PUBLICATION 59.20
32855 LEGAL PUBLICATION 39.10
32856 LEGAL PUBLICATION 36.55
. 32857 LEGAL PUBLICATION 76.50
32858 LEGAL PUBLICATION 34.85
32859 LEGAL PUBLICATION 25.00
32860 LEGAL PUBLICATION 84.15
32861 LEGAL PUBLICATION 41.65
32862 LEGAL PUBLICATION 32.30
32863 LEGAL PUBLICATION 68,00
32864 LEGAL PUBLICATION 66.30
Total : 613.20
18383 911112009 001465 GAVIN ASSOCIATES #2 42174 CONSULTING SERVICES 2,247.50
Total : 2,247.50
18384 9l1112009 001253 GORDON THOMAS HONEYWELL August 1042 JULY 09: LOBBYIST SERVICE 3,021.76
Total : 3,021.76
18385 9111l2009 001940 GROUP MOBILE INT'L 10862 GD6000 VEHICLE RUGGED LAPT01 4,065.00
Page: 1
vchlist VOUCher Llst Page: 2
0911412009 9:29:57AM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice PO # Description/Account Amount
18385 911112009 001940 001940 GROUP MOBILE INTL (Continued) Total : 4,065.00
18386 9111/2009 000002 H& H BUSINESS SYSTEMS INC. 080437 FAX MACHINE SERVICED: PERMIT 853.51
June 09 COPIER COST 1,949.61
Total : 2,803.12
18387 9111/2009 000022 INLAND BUSINESS PRODUCTS, INC. 56957 PHOTO IDS- HR 39.13
Total : 39.13
18388 911112009 001649 KILGORE CONSTRUCTION INC RETAINAGE RETAINAGE RELEASE 145,162.36
Total : 145,162.36
18389 9111/2009 001598 KNIFE RIVER Pay App 1 42435 BROADWAY REHAB PH.2 0066 342,442.95
Total : 341,442.95
18390 9111/2009 000258 MICROFLEX INC. 00018773 TAXTOOLS SOF i'WARE RENTAL 343.83
Total : 343.83
18391 9111I2009 001035 NETWORK DESIGN & MANAGEMENT 17132 SYSTEM ENGINEER SERVICES 560.02
17142 AUGUST SYSTEM MAINTENANCE 3,452.50
Totai : 4,012.52
18392 9111I2009 002124 ODLE, MARISSA REFUND REFUND DEPOSIT 158.00
Total : 158.00
18393 9111I2009 000652 OFFICE DEPOT INC. 486737463001 OFFICE SUPPLIES: COUNCIL 3.37
Total : 3.37
18394 9/11/2009 000512 OFFICETEAM 24278911 STAFFING SVC: LASERFICHE 652.00
24278912 STAFFING SVC: LASERFICHE 521.60
Total : 1,173.60
18395 911112009 000058 OMA A500163 EMPLOYEE PHYSICAL EXAM 65.00
Total : 65.00
18396 9111/2009 000899 ONEEIGHTY NETWORKS 661612 EITHERNET: SEPT 20009 626.26
Total : 626.26
18397 9l11/2009 000322 QWEST 509-924-4707 740B PHONE SERVICE: TERRACE VIEW 109.41
PaQe: 2
vchlist Voucner List Page: 3
0911412009 9:29:57AM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice PO # DescriptionlAccount Amount
18397 911112009 000322 000322 QWEST (Continued) Total: 109.41
18398 9I1112009 000230 SPOKANE CO AUDITORS OFFICE August 2009 RECORDING FEES 1,162,00
Total : 1,162.00
18399 9/1112009 000710 SPOKANE CO BAR ASSOC 2009-10 DUES 2008-2009 MEMBERSHIP DUES: DF 100.00
2009-2010 DUES 2009-2010 MEMBERSHIP DUES: CC 100.00
Total : 200.00
18400 911112009 000658 SPOKANE CO SUPERIOR COURT FILING FEES COMPLAINT FOR ABATEMENT OF I 200.00
Total : 200.00
18401 9/1112009 000939 SPRAGUE & SULLIVAN MINISTORAGE 67750 OCT. RENT 229.00
Total : 229.00
18402 9/11l2009 000065 STAPLES BUSINESS ADVANTAGE 8013378592 OFFICE SUPPLIES: CD 388.17
96859663 OFFICE SUPPLIES: CD 82.35
96887249 OFFICE SUPPLIES: CD 208.45
Total : 678.97
18403 911112009 002125 THE VIEW TALENT AGENCY REFUND REFUND DEPOSIT 27.00
Tatal : 27.00
18404 9/1112009 002122 THOMPSON, LINDA REFUND REFUND DEPOSIT 52.00
Total : 52.00
18405 9111/2009 000140 WALTS MAILING SERVICE 21526 PRINTING SERVICES 609.88
Total : 609.88
18406 911112009 000676 WEST 818996298 LEGAL SUBSCRIPTION 520.15
Total : 520.15
18407 9/11I2009 000152 WSDOT RE-313-ATB90811055 APPLEWAY TRUNKLINE ITS PH 2 12,430.45
RE-313-ATB90811160 BROADWAY AVE REHAB- PHASE 2 89.82
Total : 12,520.27
18408 9111I2009 000089 XO COMMUNICATIONS 0231880694 INTERNETIDATA LINES 240.62
Total : 240.62
Page: 3
vchlist Voucher List Page: 4
0911412009 9:29:57AM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice PO # DescriptionlAccount Amount
18409 9I1112009 001885 ZAYO BANDWIDTH LLC September 2009 DARK FIBER LEASE 228.27
Total : 228.27
33 Vouchers for bank code : apbank Bank total : 575,838.95
33 Vouchers in this report Total vouchers : 575,838.95
I, the undersigned, do certify under penalty of pery'ury,
that the matenals have been furnished, the senrices
rendered, or the labor performed as described herein
and that the claim is just, due and an unpaid obligation
against the City of Spokane Valley, and that I am
authorized to authenticate and certiiy to said claim.
Finance Director Date
Page: 4
,
;
YCh11St VOLiGhef LISt Psge:
09175f2009 11.30:56AM Spokane Valley
Bank cocke : apbank
Voucher Qate Vendor Invoice PO # Description/Account Amaunt
18410 9195l2009 000150 ALLIED FIRE & SECIJRITY SVG 1013232 SERVICE CALLfLA60R 090629-087• 233.98
`Cnfal : 233.98
18411 919612009 001413 APWA 41789 MEMBERSMIP DUES 147.00
615701 lU]EMBERSHIP 147.00
Total : 294.00
18412 911512009 000334 ARGUS JAIVIT4RIAL LLC {NVO04113 9FlNITQRfAL SVCS: AIJGlJS720R9 2,165.23
Total : 2,165.23
1$4-13 911512009 00091$ BLUE RIBBON LINEN SUPPLY INC 9050297 LINEN SUPPLY; CP 166.9$
Total : 166.98
78414 9115l2009 000143 CITY OF SPOKANE August 2009 TRANSFER STATEON. PVII 36.41
Tot,a1: 35.41
18415 911512009 0D9169 CITY OF SPQKANE VALLEY Sept 2009 PETTY CASH: 7232,29,28,27,7049,4 54.50
Total : 54.50
18416 9l1512009 0006$3 DAVID EVANS & ASSQCIATES 276943 42243 TRAFFIC ENGINEERING SERVICES 5,750.15
Total : 5,750.15
18417 911512009 000246 EAST SPOKANE WATER DIST #9 August 2009 dJTILITIES 580.07
Total : 5$0.07
18418 911512009 001587 GUERRY, ROBERT Expenses ExPENSE REIMBlSRSEMENT 69.04
Total : 69.00
18419 9l7512009 000715 HSBC BUSINESS SQLiJTIONS 067396 SUPPLIES FOR CENTERPLACE ' 41,25
Tvtal: 47.Z5
18420 911612009 000070 INLANa POUVER & LIGHT C0 94202 UTILITIES:PW 429,13
Total : 429.13
18421 9115l2009 001835 ISS FRCILITI'1EVENT SERVICES 21411 EVENT SVCS: CP 157,90
21434 EVENT $UCS: CP 175.33
page: 1
vchlist VouCher List Page: 2
0911512009 11:30:56AM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice PO # DescriptionlAccount Amount
18421 9115/2009 001635 001635 ISS FACILITY/EVENT SERVICES (Continuetl) Total : 333.23
18422 9115/2009 000252 LOWE'S BUSINESS ACCOUNT August 2009 OPERATING SUUPLIES: CP 346.97
Total : 346.97
18423 9115/2009 001684 MARKETING SOLUTIONS NW CP 7/20109 POSTAGE FOR CENTERPLACE 870.00
Total : 870.00
18424 9l1512009 000069 MERCIER, DAVID Sept 2009 SEPT 09: AUTO ALLOWANCE 400.00
Total : 400.00
18425 911512009 001844 NIMRI, RABA Expenses TRAVEL REIMBURSEMENT 44.72
Total : 44.72
18426 9/1512009 000193 NORTHWEST CHRISTIAN SCHOOL INC 2009 CITY HALL RENT 37,468.47
Total : 37,468.47
18427 9/1512009 000652 OFFICE DEPOT INC. 485733111001 OFFICE SUPPLIES; CP 127.14
485733223001 OFFICE SUPPLIES: CP 29.15
Total : 156.29
18428 9/1512009 001860 PLATT 6534005 OPERATING SUPPLIES: CP 62.87
Total : 62.87
18429 9115/2009 001815 POST FALLS AREA 1175 ANNUAL MEMEBERSHIP 225.00
Total : 225.00
18430 911512009 000709 SENSKE LAWN & TREE CARE INC. 3248842 WEED MANAGEMENT: CITY HALL 51.09
3628905 CONTRACT MAINT: PRECINCT 537.98
Total : 589.07
18431 9115I2009 000935 SERVICE PAPER CO 30453506 SUPPLIES: CENTERPLACE 78.52
Total : 78.52
18432 9/15/2009 002126 SOILTEST FARM CONSULTANTS 142178/142179 SOILTESTING INVOICE 142178/79 116.00
Total : 116.00
18433 9/15/2009 002127 SPOKANE BRANCH AAUW August 2009 ATTENDANCE FEE 35.00
Paqe: 2
vchlist Voucner List Page: 3
0911512009 11:30:56AM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice PO # DescriptionlAccount Amount
18433 9/15I2009 002127 002127 SPOKANE BRANCH AAUW (Continued) Total : 35.00
18434 9I1512009 002110 TARGET MEDIA N.W. PUBLISHING 38505 PRINTING: HOT TOPIC 714.30
Total : 714.30
18435 9l15/2009 000295 VALLEYFEST 1201 LODGING TAX REIMBURSEMENT 4,587.98
Total : 4,587.98
18436 911512009 000964 VOLT 21312986 STAFFING SVCS: IT 179.20
Total : 179.20
18437 9/1512009 000038 WASTE MANAGEMENT OF SPOKANE 2533921-2681-0 WASTE MGMT: CP 285.27
48885-1518-8 WASTE MGMT: CITY HALL 2,078.75
August 2009 WASTE MGMT: CENTERPLACE 732.56
Total : 3,096.58
18438 911512009 000417 WESTERN DANCE ASSOC Fall 08 - Summer 09 FACILITIES USE: FALL 08 - SUMME 508.00
Total : 506.00
18439 9115/2009 000487 YMCA OF THE INLAND NW August 2009 42370 SUMMER DAY CAMP FIELD TRIP EI 488.00
Total : 488.00
30 Vouchers for bank code : apbank Bank total : 60,120.90
30 Vouchers in this report Total vouchers : 60,120.90
I, the undersigned, do certify under penalty of perjury,
that the materials have been furnished, the services
rendered, or the labor performed as described herein
and that the claim is just, due and an unpaid obligation
against the City of Spokane Valley, and that I am
authorized to authenticate and certify to said claim.
Finance Director Date
Page: 3
. CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: 9-22-09 City Manager Sign-off:
Item: Check alt that apply: Z consent ❑ old business ❑ new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE :
Payroll for Period Ending September 15, 2009
GOVERNING LEGISLATiON:
PREVIOUS COUNCIL ACTION TAKEN:
BACKGROUND:
OPTIONS:
RECOMMENDED ACTION OR MOTION:
BUDGETIFINANCIAL IMPACTS:
Gross: $ 218,715.27
Benefits: $ 30.918.17
Total payroll $ 249,633.44
STAFF CONTACT: Raba Nimri
ATTACHMENTS
a
DRAFT
NIINUTES
City of Spokane Valley
City Council Regular Meeting
Tuesday, August 25, 2009
Mayor Munson called the meeting to order at 6:00 p.m. and welcomed everyone to the 166th meeting.
Attendance: Citv Staff.•
Rich Munson, Mayor Dave Mercier, City Manager
Dick Denenny, Deputy Mayor Mike Jackson, Deputy City Manager
Bill Gothmann, Councilmember Mike Connelly, City Attorney
Ian Robertson, Councilmember Ken Thompson, Finance Director
Gary Schimrriels, Councilmember Kathy McClung, Community Development Dir.
Diana Wilhite, Councilmember Neil Kersten, Public Works Director
Mike Stone, Parks & Recreation Director
Rick VanLeuven, Police Chief
Greg McCormick, Planning Manager
John Whitehead, Human Resources Manager
Karen Kendall, Assistant Planner
Carolbelle Branch, Public Information Officer
Bill Miller, IT Specialist
Absent: Chris Bainbridge, City Clerk .
Rose Dempsey, Councilmember Carrie Acosta, Deputy City Clerk
IlWOCATION: Pastor David Johnson of Valley United Methodist Church gave the invocation.
PLEDGE OF ALLEGIANCE: Life Scout Jeff Hager led the Pledge of Allegiance.
ROLL CALL: Deputy City Clerk Acosta called the roll; all Councilmembers were present except
Councilmember Dempsey. It was moved by Councilmember Gothmann and seconded to excuse
Councilmember Dempsey from the meeting.
APPROVAL OF AGENDA: It was moved by Deputy Mayor Denenny, seconded and unanimously
agreed to approve the agenda.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a
COiNIMITTEE. BOARD. LIAISON SUMNIARY REPORTS:
Councilmember Wilhite said the Spokane Regional Transportation Council is looking at the make-up of
the board and is considering whether they should increase Spokane Valley's participation and
representation on the board. She said she participated in a press conference regardiag hate literature some
valley residents received and said people from Sandpoint, Coeur d'Alene, and Stevens County
participated along with police officers from those communities to discuss our response to hate literature.
She attended the Washington State Department of Transportation's ribbon cutting ceremony for the first
three miles of the North Spokane Corridor. She said there were dignitaries and a parade with fifty-one old
cars and a variety of trucks. She attended a conference held by Representative McMorris to discuss
funding for the transportation needs of the Walla `'Valla and Spokane areas; and she attended the
dedication ceremony for the new facility for the Department of Fish and Game at Mirabeau Park.
Councilmember Robertson said he attended the hate literature rally and met with Steve Becker, the
Governor's new representative for Eastern Washington.
Council Regular Meeting: 8-25-2009 Page 1 of 8
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Councilmember Gothmann atteraded the Spokane Valley Business Association meeting where he presented and discussed the "City Finance 101" materials. He also met with Chuck Simpson about
possible improvements in processing permits, and he met with Dick Behm and business owners where he
again discussed "City Finance 101" and disincorporation. He attended the Kootenai County Human
Rights Conference and he met with Glenn Miles to discuss the SRTC.
Denutv Mavor Denennv said he attended executive sessions with STA.
Councilmember Schimmels had no report.
MAYOR'S REPORT: Mayor Munson reported that he received two applications for the vacancy on the
Planning Commission and asked if Council would like to extend the application period. Currently the
deadline is September 2nd; he would like to extend the deadline to September 30th. Council consensus.
He said he attended a conference call Nvith the Association of Washington Cities to reestablish the
legislative agenda. He said he represented Spokane Valley at the human rights rally where he stated we do
not condone hate activit), and we will enforce the law. He also attended a luncheon of volunteer seniors; a
two-day celebratio❑ of recognizing the refueling mission at the air force base. He attended a meeting to
discuss alternatives to what was decided regarding the jail proposal and the essential facilities process. He
said the topic is on the agenda for the County Commissioners tomorrow where they will discuss
reopening the process and looking at a few properties that were not looked at previously. Mayor Munson
said he thinks they may see progress in renewing that idea because the downtown jail is $265,000;000 and
to expand it in thirty years is an additional $146,000,000. The alternative rural plan is $229,000,000, but
because of the current income being given by the Sheriff's service for housing federal prisoners hey think
they can put away enough money to build modules for next thirty years as expansion is needed without
going back to the voters. He said he was asked to write a letter on behalf of the Mayors in the region
asking the Board of County Commissioners to reconsider the public facilities process and asked Council
if they would allow him to w7ite a letter to the Board of County Commissioners to reconsider the public
facilities process that each of the mayors would sign. Councilmember Gothmann asked if Mayor Munson
is requesting the process be reopened, or if he is requesting they change the process. Mayor Munson
clarified the request would be to reopen the process only. Cozcncil Consensus. Mayor Munson said he
attended the Fish and Wildlife opening; the 9-1-1 board meeting, where he said they may be at a point of
having to prioritize their top three areas including Reverse 9-1-1. He attended the Big Tent meeting and
said he did not hear a conunitment from the state legislators there to push for change in the TBD that he
had asked for. He said they talked about SRTC reorganization and discussed the street utility, but he said
there is still resistance from the business community.
PUBLIC COMMENTS: Mayor Munson invited general public comments. None given.
1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any
member of Council may ask that an item be removed from the Consent Agenda to be considered
separately.
tetal-
. Glaim > ; 731090037, 803090025, 805090010. .
$MQ9,574.31
b. Payroll for pay period ending August 15, 2009: $254,898.08
c. Approval of August 11, 2009 Regular Council Meeting Minutes
d. Approval of August 18, 2009 Council Study Session Meeting Mi.nutes
Councilmember Schimmels asked that the Claim Vouchers be pulled from the consent agenda for further
discussion. It was moved by Councilmember Wilhite, seconded, and unanimously agreed to approve the
consent agenda with the removal of Item A, Claim Vouchers.
Councilmember Schimmels asked about vouchers # 18159, # 18160 and # 18161 for approximately $6000
each for Broadway Reconstruction and asked what they pertain were. Finance Director Thompson said he
Council Regular Meeting: 8-25-2009 Page 2 of 8
Approved by Council:
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was not certain; however, his recollection was that there were several pieces of right-of-way conrtected to
that project that were about $6000 each. He said he would look into it and let him know for sure.
Councilmember Schimmels said that is what he suspected and it would not be necessary to get back to
him. He then asked for clarification at to voucher # 18082 to Clearpath. Mr. Thompson said he believes
that is for a consultant contract doing research on real estate. It was moved by Councibnember Schimmels
and seconded to approve the remainder of the consent agenda. Vote by acclamation: In Favor:
Unanimous. Opposed: None. Abstentions: None. 1Wotion passed.
NEW BUSINESS:
2. First Reading Prooosed Ordinance 09-017 Amending UDC Title 19 - Karen Kendall
After Deputy City Clerk Acosta read the ordinance title, it was moved by Councilmember Wilhite and
seconded to advance Ordinance 09-017 to a second reading at the September 8, 2009 Council meeting.
Assistant Planner Kendall explained that due to the changes made to the Comprehensive Plan adopted in
Ordinances 09-008 and 09-009, staff is updating the Spokane Valley Municipal Code (SVMC) to become
consistent with the zoning designation changes, as well as modifying sections of the code to correct
inconsistencies and errors. She said in Chapter 19.120, Permitted Use Schedule, the table has been
condensed and represents the proposed recommendation of the Planning Commission to remove the
NAICS and the Community Facilities Zoning columns, and add a column for Parks and Open Spaces. In
addition, they are adding lighting language to Golf Courses, changing `1'" (permitted) to "S" (conditions
apply) for Community Facilities use. She said the Public Utility District Facility standards are defined,
but staff has given more clarification and changed "P" to "S." They also changed the definition in
Appendix A for "Community Facilities" as shown on the slide, removing transit stations. Ms. Kendall
then asked Council if they had questions. With regard to the change made on pages four and five of nine,
Mayor Munson asked if they can change all of the words rather than just a few because he said the idea of
"designated areas" has not been added to the new section. Ms. Kendall said staff did not carry that
forward because we do not do a review on vendors and do not have a process for that. She said based on
the Mayor's recommendation she would take that language back to staff if that was the desire of Council.
Deputy Mayor Denenny said this is not in our budget. Councilmember Gothmann said he prefers to trust
the property owner to make the decision and that he doesn't view it as a large problem and doesn't
necessarily want staff to have to enforce it. Robertson said he thinks the Planning Commission did a good
job and agrees that it should be up to the property owner. Mayor Munson conceded to leave it as proposed
by the Planning Commission. 1Vlayor Munson invited public comment; no comments were offered. Vote
by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried.
3. Motion Consideration: Avnroval of Tourism Promotion Area Interlocal Agreement - Mike Connellv
It was moved by Depuiy Mayor Denenney cmd seconded to approve the amendment of the Tourism
Promotion Interlocal Agreement. City Attorney Connelly said Spokane Valley, Spokane, and Spokane
County adopted a tourism agreement in 2004 setti.ng a rate of $1.50 per room per night. He said the
agreement was amended in 2006 removing the rivo-year sunset clause and now the hoteliers have asked
that the nightly rate be increased to $2.00. He said the County and the City of Spokane have passed this
agreement. Councilmember Wilhite said that both Liberty Lake and Cheney are in this Interlocal as well.
Councilmember Robertson said he is for the increase because he said it benefits all of us. Mayor Munson
invited public comments; no comments were offered. Vote by Acclamation: In Favor.• Unanimous.
Opposed.• None. Abstentions: None. Motion carried.
PUBLIC CONIlVIENTS: Mayor Munson invited public comments; no comments were offered.
ADMINISTRATIVE REPORTS:
4. Comprehensive Emereencv Management Plan - Tom Mattern
Council Regular Meeting: 8-25-2009 Page 3 of 8
Annrnvati hv ('nnnril• .
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Tom Mattern with the Department of Emergency Management (DEM) introduced Lisa Jameson who
coordinates the planning efforts specific to the Comprehensive Emergency Management Plan. He said we
have had two federal disasters: the Valley fire and the 2008 winter storm, in addition to severe winter
weather. He said they have made some improvements, such as planning efforts and participation with the
community. He explained that by resolution the Sheriff is the director of the DEM and that as the Deputy
Director he is actually the person responsible to handle emergencies. Mr. Mattem said that in looking at
the Hazard Identification Vulnerability Analysis (HTVA), Spokane Valley has met the first two statistics:
severe local storm and wild fire. He said using community input they had developed a plan, but found it
lacked a threat and risk assessment. He said the Interlocal agreement was amended on 2005 and it will
likely be adjusted in the near future and he explained that they are in the process of updating the
Comprehensive Emergency Management Plan (CEMP), consisting of the basic plan, wlnerability
assessment (HIVA), emergency support functions (ESF), tenorism annex, and a catastrophic plan. He
said the CEMP provides policy and authority in Spokane County and provides us with the bigger picture.
The ESF breaks down into fire, transportation, telecommunications and warning, and identifies the
response for a particular hazard. He said it provides a baseline, and that each agency plan will support the
ESF which will support the overall plan. ESF also includes public works and engineering and animal
rescue. Mr. Mattern discussed the proclamation of an emergency and said by statute a proclamation of
emergency bypasses the rules and laws of a city and allows us to buy things needed during an emergency
while the DEM forwards the proclamation to the state, hoping the state declares a proclamation as well.
He said there is no guarantee any money will come in until the proclamation gets to the federal
government level. On approved items, the federal government gives a 75% reimbursement, and local
government is responsible for the remaining 25%. In his experience, he said the state of `Vashington has
taken up 12-1/2% of the 25%, so that belays 12-1/2% recovery for the local agency. Councilmember
Gothmann asked if the proclamation of emergency fiinds also provide resources such as state, airport, _
federal resources. Mr. Mattern said yes, but if Spokane Valley declares an emergency and Spokane ,
County declares an emergency but have no resources, they then ask the state. Then the federal -
government resources become available. He said one of the challenges that the DEM is always asked by
the state whether an agency has exhausted all their resources. Mayor Munson said he thinks we're not bad
at dealing with an emergency, but the recovery of cost is difficult. Mr. Mattern said cost recovery is
important, and that money is a resource. He said if we think we want to declare an emergency and think
we can support it, it is better to declare the emergency as long as we can justif}, the need and have the
systems in place that v4ill track the cost from the beginning of the declaration. City Manager Mercier
pointed out for clarification that it is a narrow window o£ recovery limited to 48 hours and that all of the
expenses outside of that time frame are paid for by the local agency without any recovery.
Mayor Munson called for a recess at 7: OS p. m. The meeting reconvened at 7:12 p. m.
5. Outside Aizencies Presentations - Ken Thomoson
Finance Director Thompson said proposals were received by agencies asking for funding for 2010. He
said our proposed 2010 budget includes $141,000 for outside agencies; however the requests total
$236,598.00. He asked the council to pencil in their individual allocations and return them to him by
September 2; he will then put the numbers into a spreadsheet for the September 8 meeting for their final
discussion and allocations. He said the representatives of the requesting agencies will give a five (5)
minute presentation and he asked Council that as they consider each request, they also think about not
funding those requests that include salaries. He said it is very difficult to account for salaries if the
employee of that agency is not spending 100% of their time on a City project because then our finance
department needs to look at the timesheets for the full year. He said additionally, we don't like to fund
capital requests (equipment) because it brings up the question of who is liable should it get destroyed and
who is responsible for it if there is a loss. Councilmember Willute said that as a private business owner
she serves on the board of the Spokane Valley Chamber of Commerce and is in a position of a conflict of interest so she will excuse herself from that portion of the discussion. Councilmember Robertsoa said he
Council Regular Meeting: 8-25-2009 Page 4 of 8
Approved by Council:
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is on the board of Community Minded Television. City Attomey Con,nelly said if a member of the
Council has a conflict, they should not vote or persuade others on the Council to vote in a certain way.
Social Services Aeencies
1. Project Access - John Driskoll, t11e Executive Director of Project Access, said they donated
medical care of over $200,000 to cancer patients. He said the number of uninsured people in the state has
increased 21% in the last six months. Physicians are increasing their participation in the program as
volunteer physicians and they provide nearly $1,000,000 in medical caxe. He said they try to keep their
funding requests to local agencies relatively constant; and they are asking for $0.28 per capita. Deputy
Mayor Denenny asked hi.m to elaborate on the services Project Access provides. Mr. Driscoll said their
strength of network includes specialists in fields such as cardiology, cancer care, MRI's and lab work and '
that all hospitals accept patients from Project Access. He said they also have a pharmacy program for
patients that pays their prescriptions. He sa.id they try to give comprehensive medical care.
2. ARC of Spokane - Lance Morehouse, Director of Advocacy and Family Support for ARC of
Spokane discussed their Parent to Parent program. He said the mission is to promote independence and
enhanced quality of life for people with developmental disabilities. They provide services and support to
people with developmental disability, they employ 130 adults including 100 people at their community
center for daytime activities. They help people manage money and pay bills for 530 individuals. He said
they are in contact with 1,500 people through their newsletters countywide and that approximately 400
people in Spokane Valley receive their newsletter. He said the Parent to Parent program provides
information and emotional support to families when they first find out they have a child with a developmental disability and they have monthly support groups. He said they are committed to do two
Sib-shops in Spokane Valley. The legislature cut funding for their program but the ARC feels it is a very
important program and they are maintaining the position in their current budget. He said they made a
small funding request; however, a large portion is to pay for salaries. Councilmember Gothmann asked if
they could reallocate the funds requested to pay for other costs of the program with regard to the $5000
requested for salaries. Mr. Morehouse said they would do that. Councilmember Gothmann said he thinks
that for us to say at tlle last minute that we should try not to support salaries is unfair to the requesting
agencies.
3. Center Pointe - Spike Cunningham, Director of Center Pointe, said the agency has been in
existence over 55 years. He said they are day center for disabled adults to go for ceramics, art, and
pottery, and it is a safe place for people with disabilities to enjoy care while also offering respite care for
caregivers attending to their needs. He said the ceramics class is one of the most popular but it is also the
most expensive program because of the cost of materials and equipment. He said they run their
organization very lean and efficiently and they have a high number of volunteers, including over thirty
volunteers from Gonzaga and Whitworth. He said they strive for fun, quality and patience, which he is
important. He said the challenge they are faced with is that their clients are on a fixed income and can not
afford the larger pieces; he enjoys the pride his clients take in making the major projects.
4. Hearth Homes - Karen Foumier, Director, said they house homeless women and children,
recently opened a house in the Valley and they are a member of the Chamber. She said they asked for
salaries but they do not currently pay salaries; all funding is administrative funds for the house, expenses,
and a newsletter. She said the goal is to save children and raise the mothers, working with caseworkers
from the Department of Social and Health Services (DSHS). She said with the current economy they have
received calls from mothers who don't have domestic violence or drug issues, but they lost their jobs,
started living in their cars, then lost their cars, then called Hearth Homes for help. She said they are
working toward their license to house youth, hopefully within the next six months. Currently Hearth
Homes is a small organization but their goal is to become a national organization, setting up houses
through remodeling rather than building new. She said they have a few faithful funders but they haven't
been out in the community enough to get much funding. Councilmember Gothmann asked how many
people they are cunently serving. Ms. Fournier said they have three bedrooms in their Spokane house and
' Council Regular Meeting: 8-25-2009 Page 5 of 8
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five bedrooms in the valley house. She said the residents pay a small stipend and some rent which she
said helps the women learn budgeting skills. -5. Valley Meals on Wheels - Pam Almeida, Executive Director, reported that this year was an
amazing year; they opened their 4`h program. In Spokane Valley they serve five to seven people a day,
and up to twenty-two people on the days they have a special event or entertainment. In November of last
year they lost their food contract; however, Valley Meals on Wheels stepped forward and opened a
kitchen to prepare the meals not only for the Valley but for the County as well. They have gone from a
very small organization to a large organization that cares for senior citizens. 350 meals a day are delivered
to elderly and disabled citizens in Spokane Valley, up to 500 meals a day in the entire county. She said
Medicare used to pay for liquid nutrition but not any longer, but Valley Meals on Wheels continues to
provide it to their clients.
6. Big Brothers, Big Sisters - A representative of Big Sisters, Big Brothers thanked the
Councilmembers and Spokane Valley for their past support and said sigaificant changes have occurred
due to changes in the community as a whole. Big Brothers, Big sisters has focused more directly at high-
risk youth, such as those having more severe issues such as a parent incarceration, domestic violence, and
or drug problems. He said unstable families create risk factors leading kids to quit school, get involved
with drugs, and potentially not succeeding and not becoming a part of the community. He said their one-
on-one mentoring progam becomes a target for pedophile activities; therefore, their proposal includes
funding for multiple background checks for volunteers and other areas that lead to safety for the kids in
the program. He said they monitor the initial focused connections behveen the parent, child, and volunteer
to enhance the health of the relationship and ensure notlling inappropriate occurs in order to keep the kids
safe. Deputy Mayor Denenny asked about their target age focus for kids. He said typically between the
ages of six and rivelve, but they support the youth in the program up until age eighteen or high-school
completion.
7. Spokane Valley Partners - Ken Briggs, CEO, said their project has a chance to leverage a significant amount of money through the Murdock challenging grant of $100,000. He said they are asking '
for 5% or 6% funding that is a capital project but are not asking the City to insure it. He said the funds
request includes the mortgage and that their cash flow has been negative for the last year and a half and
they can not continue in that way. Last year they had 24,000 hours of volunteer work. Deputy Mayor
Denenny asked if they need to raise $112,000 in order to capture the $100,000 grant. Mr. Briggs said that
figure is changing daily and now they are down to $97,000.
8. Coalition of the Responsible Disabled (CORD) - none present
9. Spokane Valley Arts Council - Jim Harken, President, said the Valley Arts Council started in
2003 and is a completely volunteer organization. Originally, he said the goal was to increase the level of
art appreciation in the area. As businesses come in to a community, they look at schools, art museums,
aud organizations that support the Arts. He said they started with a board of five people. He said they
planted a sculpture near CenterPlace that now belongs to the City. They accumulate money to put into
projects such as placing art into new playground designs and working directly with the parks department.
Currently they have thirteen members on the board who put their oNvn money into the program. They are
working with KXLY and their sister station in Coeur d'Alene to run commercials from 5:30 a.m. - 11:30
p.m., raising the awareness of Arts in this area as well as promoting Spokane Valley in other areas around
the states. Mr. Harken said most of the funds requested would be used to spread the word about the Arts
using media, which is expensive, and he said the plans for next year go bigger than they were this year.
10. Community Minded Television - Robert Foote, General Manager, said the mission of channel
14 is to strengthen community tlu-ough digital media. The funds requested will be used for the "P" portion
outlined in their scope proposal. For the last two years Spokane Valley has received the benefits of
Community Minded Television without having been asked for financial support. They are asking for
$25,000 in operating funds to go directly to the training and development of youth and others. He said
they use information and advocacy pieces from various agencies to help bring training and resources to -
create programs about their communities and neighborhoods. They broadcast content at a reduced cost. Council Regular vieeting: 8-25-2009 Page 6 of 8
Approved by Council:
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Councilmember Gothmann asked if the $25;000 they are asking for is dependent on the $75,000
subscriber fees. Mr. Foote clarified that it is.
Economic Develonment Aeencies
11. Greater Spokane Valley Chamber of Commerce - Eldonna Shaw, President and CEO, said
she is proud that they are growing business in Spokane Valley and thanked Council for the funds granted
last year. She said nationally the small to medium-sized businesses are where most of the jobs are and
those businesses will help to get us out of the crisis we are in now. She said they have helped thirty-nine
business entrepreneurs get started with their twelve-week program to assess their capabilities and develop
their work plan. They have over fifteen trained Next Level Trainers. She said they want to provide
referrals to resources and partner with SNAP and various universities and to be a"one stop" place for
information for people who want to expand or develop their business. She said the funding requested is to
help expand the resowce center. They are also asking for the assistance of a college studeat, providing
them with a stipend and learning experience. She said it would be a learning opportunity for the student as
well as provide assistance to the Chamber; however, the student would be an intern, not an employee. She
said growing business adds to the tax base of Spokane Valley. Councilmember Gothmann asked her to
clarify that the money would not be used to fill space, but to provide information. Ms. Shaw confirmed it
would be to provide information. Deputy Mayor Denenny asked what they charge people to be in the
Incubator. Ms. Shaw said it is free to the public to use their resources, and $275 a month to in the
Incubator that includes furnished office space and intemet access.
12. Greater Spokane Incorporated - Robin Toth, Director, said they have six full-time and one
part-time person. They are asking for funds to pay programmatic expenses, business recruitment,
retention, expansion and asset development. They have helped to recruit six businesses to the area since
2003 and have had three bio-fuel and three call-center businesses looking at this area. She said they have a website and do national advertising in trade magazines. They also focus on procurement of technical
assistance for the region and help to get people certified; they help entrepreneurs and home-based businesses. She said workforce development is key, and they have several programs in area schools. They
also have a campaign to buy and shop locally. Mayor Munson asked if GSI has a specific plan put
together to promote the SARP and said the challenge is to sell the SARP because he said he thinks it is
the future of Spokane Valley and said that will be instrumental in whether he votes to grant GSI funding.
Ms. Toth said she thinks it would take three to six months to develop a strong plan to market. Mayor
Munson said that speaking for himself, not the Council, he would like to see something by October 1,
which is when the SARP takes effect. Councilmember Gothmann said that money not spent in F,conomic
Development could be spent in Social Service requests. Secondly, the total amount of the 2009 budget
allocated $156,000 last year. Finance Director Thompson said that figure included the Site Selector for
$15,000, which was taken off. He said to be the same as last year we would budget $141,000. Deputy
Mayor Denenny said the discretion is up to the Council and he does not feel held to the original
allocations. Councilmember Robertson said he thinks this that a City investment of 5% is a great way to
leverage funds and he complimented Council, staff and the City Manager for the work they have done to
be able to give funds to outside agencies.
Mayor thanked all who gave presentations and said city could not exist without their work.
12. INFORMATION ONLY: The Hot Topic Newsletter Insert, Department Reports, and Response to
Public Comments were for information only and were not reported or discussed.
13. EXECUTIVE SESSION: N/A
It was then moved by Coamcilmember Denenny, seconded and unanimously agreed to adjourn. The
meeting adjourned at 8:45 p.m.
Council Regular Meeting: 8-25-2009 Page 7 of 8
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Richard Munson, Mayor
ATTEST:
Christine Bainbridge, City Clerk
Council Regular Meeting: 8-25-2009 Page 8 of 8
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IVIINUTES
STUDY SESSION MEETING
SPOKANE VALLEY CITY COUNCIL
Spokane Valley City Hall Couocil Chambers
. Spokane Valley, Washington
September 1, 2009 6:00 p.m.
Attefidance:
Councilmembers Staff
Dick Denenny, Deputy Mayor Dave Mercier, City Manager
Rose Dempsey, Councilmember Mike Jackson, Deputy City Manager
Bill Gothmann, Councilmember Mike Connelly, City Attorney
Ian Robertson, Councilmember Mike Stone, Parks & Rec Director
Gary Schimmels, Councilmember Ken Thompson, Finance Director
Diana Wilhite, Councilmember Neil Kersten, Public Works Director
Greg McCormick, Planning Manager
Scott Kuhta, Senior Planner
Absent: John Whitehead, Human Resources Manager
Rich Munson, Mayor Morgan Koudelka, Sr. Administrative Analyst
Rick Vanl,euven, Police Chief
Carolbelle Branch, Public Information Officer
Chris Bainbridge, City Clerk
Deputy Mayor Denenny opened the meeting at 6:00 p.m. and welcomed everyone to the study session.
City Clerk Bainbridge called the roll; all councilmembers were present except Mayor Munson; and
Councilmember Schimmels who it was reported, was in the building and should arrive momentarily. It
was moved by Coarncilmember Gothmann, seconded and unanimously agreed to excuse Mayor Munson
fi°om tonight's meeting. [Immediately after the vote, Councilrnember Schimmels arrived and took his
place at the dais.]
REGULAR STUDY SESSION ITEMS:
1. Commute Trip Reduction Interlocal Ajzreement Update - Moraan Koudelka and Aurora Crooks "
Senior Administrative Analyst Koudelka explained that this is the latest Interlocal with Spokane County
to continue their services regarding the Commute Trip Reduction (CTR) Program, which has been in
existence since 1991 as a result of the State's Clean Air Act; that the County provides oversight and
responsibility in managing the nineteen employers which participate in the program; that the program is
designed to reduce the number of drive-alone trips occurring on our roadways; that this agreement is the
third rendition, and not much has changed. Mr. Koudelka said the county would retain the City's state
funds of $68,625.72 since they are providing this service for us; and he asked for Council's consideration
to place this on next week's consent agenda. Aurora Crooks, of Spokane County, added that she will be
back later as they are working on updating the ordinance with some minor verbiage changes. There was
Council consensus to place this on the next consent agenda.
2. Police Department Hot Spots/PRISM - Rick VanLeuven, Doua Silver
Police Chief VanLeuven explained that Council had asked for an administrative report on responses and
prevention efforts associated with activities noted in the "hot spots" areas identified in their monthly
reports; and he introduced Doug Silver who supervises other analysts who work for the Spokane County
Sheriff's Office, and said that Mr. Silver will also give a demonstration tonight on the PRISM
functionality. Chief VanLeuven explained via his PowerPoint presentation, of the purpose of the hotspot
data and how they analyze crimes and patterns, what determines a hotspot or location of interest, the ILP
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process (Intelligence Led Policing); and briefly discussed some of the problem areas. Mr. Silver then gave a quick demonstration on PRISM, which is an acronym for Parcel Records Information System .
Mapper; he showed some of the maps and said that the maps are available to all members, explained that
they are updated evenings, and showed how further and more detailed information can be found on any
. given area. He explained that a particular crime type can be researched, or crimes at a specific district
researched and the results can be sorted by various criteria; and he said that officers can then place the
information into a printable spreadsheet for ease in use. In response to question, Mr. Silver said that the
crime check data is included.
3. Park Maintenance Contract Update - Mike Stone
Parks and Recreation Director Stone said that this fourth and final one-year rcnewal option with Senske
for park maintenance has been exercised; and he now seeks direction and guidance as staff works to
develop a new contract intended to be in place prior to January 2010; he said the scope of work for the
park maintenance contract includes vegetation such as mowing, trimming, litter pickup and restroom
cleaning and that accounts for about 85% of the contract; and the second part is considered a"public
work" and should be competitively bid according to law; and having rivo separate contracts would be
challenging and would not be efficient or feasible; he said that staff is proceeding with a bid package for a
formal bid for park tnaintenance services which means a contract would be awarded to the lowest
responsible bidder. Director Stone said they will not use the RFP (request for proposal) process used in
previous years; that it will take time to develop bid specifications and will take time to put everything
together to make sure we can effectively communicate to potential bidders our exact expectations.
One issue to consider, Mr. Stone said, is the length of term. Mr. Stone explained that he feels there would
be benefits to the City and to the contractor to have a longer term as there would be consistency and
quality of product; the learning curve would just be coming on to this project and it would likely take one -
to rivo years for a contractor to become fully knowledgeable of all aspects we have to offer, particularly '
since we are a seasonable business; that if a contractor does a good job, that means a steady revenue
stream for the term of contract. Director Stone said he feels the need would still exist for annual review
regardless of what kind of contract; that in the past, contracts were for five years, and staf.f is examining a
seven-year contract, adding that the goal is to complete the bid package and advertise this month with the
bid awarded the end of October for the 2010 season.
In response to question of why seven years, Mr. Stone said he felt five was too short as it tal:es a lot of
effort to put together such a bid; and while he would not object to an even longer contract period, he felt
seven years was a good compromise. Mr. Mercier.added that earlier this year Council asked about the
advantages or disadvantages of multi-year contracts, that seven years was the longest and seven years
exceeds all terms of any councilmember. Councilmember Schimmels said he feels the minimum would
be three years, is comfortable with five, but if Council feels seven is better, he would agree, as longevity
is good and the contract would be analyzed annually. Mr. Stone added that the option would exist every
year on whether or not to renew. Councilmember Gothmann said he likes the longer contract, and added
that Senske has done a marvelous job. Director Stone said they want to fully communicate to potential
bidders what this will encompass, including the need for good customer service just as if they were our
full-time staff; and added that the contractor would be providing their own equipment. Councilmember
Gothmann remarked that a seven-year investment in capital would be beneficial to the contractor. Deputy
Mayor Denenny asked about including a standard escalation clause and to make sure we have proper exit
strategies to be able to move in a different direction if needed or desired; and Mr. Stone said he would
examine the old agreement and said staff could add in those safeguards. There was Council consensus to
move in the direction of the seven-year contract.
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4. Pandemic Report - Mike Jackson
Deputy City Manger Jackson said the updated draft is in council's packet and includes all continuity of
operations plans for each department; that he is open for questions, and would like to bring this Plan back
next week for adoption consideration; including the resolution dealing with compensating employees
during an emergency situation. There were no specific comments on the Plan. Mr. Jackson said that a
worst case scenario, the swine flu could affect as much as half of the United States' population, might
hospitalize 1.8 million and result in 90,000 deaths; that the typical flu results in about 35,000 deaths; and
added that 300,000 could require intensive care, which would be a heavy impact on the health care
system. Mr. Jackson mentioned that Washington State University noted ten cases of swine flu, that there
has been no update on that report; and a second death in Spokane has occurred as a result of the swine flu.
Mr. Jackson said Resolution 09-013 was drafted in conjunction with an opinion from the Attorney
General's Office previously when the country was dealing with the avian flu; that this resolution deals
with compensating employees who are ready, willing and able to come to work but due to a requirement
for social distancing, would be precluded from doing so; and said options are not paying them, or
requiring them to take annual leave, which would be a difficult option, and said staff proposes the option
of compensating employees as we normally do. Mr. Mercier said department heads would likely not be
affected as many could work remotely if needed, but such would not be the case for building inspectors, .
or those driving public works vehicle. It was noted that this would apply to "regular" employees and that
change will be made in the resolution. There was Council consensus to bring the plan and resolution back
next week for approval consideration. -
5. Governance Manual Pronosed Chan2es - Mike Connellv
City Attorney Connelly said he attempted to do a comprehensive look at the governance manual; that the
first section identifies things which should change due to advances in technology, changes to make the
verbiage smoother, or to correct typos; and the last section included a major change due to the adoption of
the council rules for quasi judicial hearings so that the rules would be consistent; and added that there are
some areas noted for Council feedback. Mr. Connelly said the recommended change on page 4 is because
the current structure of agenda does not allow us to consider items in a special meetings if those items
were not posted 24-hours in advance of the meeting; so the remedy is to call each meeting a regular
meeting, thereby giving us more flexibility, and said this does not preclude council from calling special
meetings just as they have in the past. After discussing the other proposed changes, Council concurred as
follows:
• 1.11 to omit the sentence about not permitting citizens from approaching the dais after ten
minutes prior to the start of the meeting;
• Page 10, 3.03 (g): no change but Councilmember Schimmels said it was suggested to him that
council keep comments more brief rather then the 30-40 minute reports; and Deputy Mayor
Denenny agreed that this should not apply to social events but the purpose is to report on city-
related meetings. Mr. Mercier added that the in-depth reporting of committees is now intended to
be addressed during the study session meetings when Council discusses their "External
Committee Reports" when they need Council feedback on significant policy decisions.
• Page 12, 3.03(r) to reject the change and keep the verbiage about ending the meeting at 9:00 p.m.
• Page 16, section 3.10 to re-write to follow Robert's Rules of Order on motion reconsiderations.
• 3.11 consensus to strike a and b
• Council concurred to make the noted changes in 6.02 as mentioned previously; and to accept the
other small grammatical or minor changes.
City Attorney Connelly said these changes will be made and this will be brought back for Council's
formal adoption consideration.
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SA. 2009 Federal Call for Proiects - Neil Kersten
Public Works Director Kersten explained that on July 16, 2009, the Spokane Regional Transportation
Council (SRTC) issued a 2009 Call for Projects for allocation of Surface Transportation Program (STP)
funding for the years 2011-2012; that the call is based on the current direction by Congr-ess to pass an
eighteen-month extension to the federal transportation bill; there is an expected target of $10 million in
STP funding for the Spokane region; and project applications are due Monday, September 14, 2009; and
he went over the proposed list of preservation, reconstruction, and improvement projects. Mr. Kersten
said approval of a project list is required by council in order to meet the application deadline of
September 14. In response to Council questions concerning matching funds, Mr. Mercier said staff will
closely examine the books to see if there are more savings from projects, and to look at the next bidding
rounds, and said there are multiple variables to consider but the window is closing quickly and staff
would like to bring this back next week for formal Council approval consideration, and there was Council
consensus to do so.
6. Council Eacternal Committee Revorts - Councilmembers
Councilmember Wilhite recapped the previous discussion Council held about the revision of the SRTC
Board structure and various committee members, and said she was instructed to examine the idea of
adding another person to represent Spokane Valley; and explained that Councilmember Gothmann had
previously asked about how the miles were calculated. Councilmember Wilhite said the SRTC put
together several charts (which she displayed on the overhead screen), and in examining the chart
concerning population, it shows the population of the various cities and the unincorporated area and
communities within Spokane County, and showed the population figures based on a percentage of the
whole; she said regarding the chart showing road miles, there is a difference between center lane miles
and lane miles; and in showing the "Federal Aid Road Miles 41" chart, this shows the center lane miles,
which means that if you use Sprague as an example, Sprague would be a single road, and in counting the
miles, you would count each road and add the miles; in the "Federal Aid Lane Miles 42" chart, this shows the lane miles, which in using Sprague again, count each individual lane, so if there are five lanes of
Sprague in a mile, that would be five miles, versus the center lane miles which would be one mile; and
she mentioned that the Federal Aid Chart #2 excludes roads that do not qualify for federal aid; and said in
all cases, these are for paved miles and does not include gravel roads.
Public Works Director Kersten added that this is a type of "apples and oranges" comparison, in looking at
the chart of "federal aid miles #2", the County has 1800, and out of that 1800, there are about 1500 rural
arterials compared with Spokane and the remainder of the cities which are urban arterials; and he said the
urban arterials carry a lot more traffic; so it is not an equal comparison. When they do the federal funding
bill, he e.cplained, out of the 100% funding, 15% of the funding goes to rural; 85% gocs to urban because
there is more traffic, approximately 8,000 to 10,000 cars daily versus a few hundred cars daily; and so
therefore, all the cities are urban and the County is the only difference. Councilmember Wilhite said
Fairfield, Waverly, Rockford, Spangle, and Latah are all considered rural communities; and the one
exception is Millwood, which is considered an urban city although it is very small; which is how
Millwood was able to gain considerable federal funding for Argonne Road which passes through their
community.
In examining the chart "Federal Aid Road Miles Population Based," Councilmember Wilhite explained
that when the SRTC incorporated the City of Spokane Valley into the mix, they looked at both road miles
and population and calculated how Spokane Valley compared with other cities, and determined from that
the size of the committee they wanted, and how many would be represented by the various communities.
She further explained that Spokane County did not want it to go to three rnembers because there are only
three County Commissioners and they wanted to keep it at two; so both Spokane County and the City of
Spokane, based on their population, the percentage of population and the percentage of road miles, and .
they averaged that to come to the percentage of 30.7.72%, technically 2.15; and those numbers were "
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rounded so the County got two members, City of Spokane got two, and Spokane Valley got one, and the
small cities originally were given one representative. She explained that the changes regarding the
communities, that a proposal was made to increase the representation to two representing the small
communities; they did a calculation based on population; with over 5,000 to 50,000 population wanting to
have one representative, which would include the cities of Liberty Lake, Airway Heights and Cheney; and
currently they compete with everyone else for funding; and they wanted to have one representative to be
able to have more of a voice concerning projects within their communities, so that is a change for
consideration: two instead of one. She said that the current council now includes a representative from
the STA but that representative must be someone from the small communities; which takes in Cheney,
Airway Heights and Liberty Lake because they have to be communities that have bus service; so in taking
that designation away from the STA so they can have anyone from their council represented, they felt
they would be getting the "short end of the stick" so they wanted a representative from those particular
categories of cities. Councilmember Wilhite said based on this, she and Public Works Director Kersten
have reviewed the numbers, road miles, and population, and it makes it difficult to make the argument
that we have another representative based on the roads and the population
Deputy Mayor Denenrry agreed with that argument that it would be difficult to justify Spokcme Valley
having another representative. Councilmember Wilhite said she has not had an opportunity to share this
information with Mayor Munson as he was out of town, but upon his return, she will brief him.
Councilmember Wilhite also mentioned that once we hit 100,000, then we will have the population to
increase, but in speaking with Mr. Kersten and in examining the history, she said she thinks the amount of
federal funds we have garnered within our city limits, we have done a good job of getting projects funded.
Councilmember Wilhite said because the SRTC Board will be drafting an interlocal agreement for this
Council's review, she asked Council if they felt comfortable having hvo members representing the small
cities, and that there will be one representative from the STA as in the past, and that the CEO is a non-
voting member. Councilmember Gothmann, in seeking clarification, stated that the two representing the
cities, one is for under 5,000; and that the requirements in getting funds from the Transportation
Improvement Board, there is a separate fund of money for "small cities, roads and sidewalks" and that all
the money goes to cities, and then take 1% of that and it goes to the set aside funds in the TIB for small
cities; which we cannot access nor would this city be in competition for those funds as we are not a small
city, therefore he said, it makes sense to have a representative for that under 5,000 group. There was
apparent council consensus to agree wit/i liaving twn representatives for the small cities.
Councilmember Wilhite mentioned that because Spokane City changed its form of government, the
interlocal would be amended to reflect that new form of government. Councilmember Wilhite said there
are a number of ex-officio people who will sit at the table, one of which would be the chair of the
technical committee as the Board needs to be aware of the importance of their reports.
7. Advance Aeenda - Deautv Mavor Denennv
Deputy Mayor Denenny asked that Councilmembers be sure to let him or Mr. Mercier know of any items
they wish to be included on any upcoming agenda.
8. Council Check in - Deautv Mavor Denennv
Councilmember Schimmels asked Mr. Mercier about conversations with Russ Meinke, and Mr. Mercier
reported that he asked for some information from his office identifying that the Spokane Valley's flow
control ordinance expires 2011, as does Liberiy Lake's, while others flow control ordinance expires 2014;
and said he tried to sensitive Mr. Meinke that this council might have to make some serious policy
decisions in advance of others; and he asked about an alterative analysis and understands it is in process,
but there is no specific timetable. Councilmember Robertson said that he met with City Attorney Connel(y and so as not to have any
conflict of interest or even an appearance of a conflict of interest, that Mr. Robertson has resigned from
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the five community boards with which he was associated, and at the time of the discussions and vote on
the outside agency funding, that he will recuse himself from any discussions or vote on that topic this year. 9. Citv ManaEzer Comments - Dave Mercier
Mr. Mercier said he had no comments.
10. Executive Session: Land Acquisition, Pendine LitiQation, Labor Negotiations.
It was moved by Councilmember Robertson, seconded and unanimously agreed to adjourn into executive
session for approximately foYty minutes to discuss land acquisition, pendirrg litigatiorr, arrd labor
negotiations, and that no action is anticipated thereafter. Council adjourned into Executive Session at
7:50 p.m. At 8:33 p.m. Deputy 1Vlayor Denenny declared Council out of executive Session. It was then
moved by Cozcncilmember Wilhite, seconded and unanimously agreed to adjourn. The meeting adjourned
at 8:34 p.m.
ATTEST:
• Richard Munson, Mayor
Christine Bainbridge, City Clerk
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MINUTES
City of Spokane Valley
City Council Regular Meeting
Tuesday, September 8, 2009
Mayor Munson called the meeting to order at 6:00 p.m. and welcomed everyone to the 167th meeting.
Attendance: Citv Staf1:
Rich Munson, Mayor Dave Mercier, City Manager
Rose Dempsey, Councilmember Mike Jackson, Deputy City Manager
Dick Denenny, Deputy Mayor Mike Connelly, City Attorney
Bill Gothmann, Councilmember Neil Kersten, Public Works Director
Ian Robertson, Councilmember Ken Thompson, Finance Director
Gary Schimmels, Councilmember Rick VanLeuven, Police Chief
Diana Wilhite, Councilmember Kathy McClung, Community Development Dir.
Mike Stone, Parks & Recreation Director
Chris Bainbridge, City Clerk
IlWOCATION: Pastor David Drogemuller of Christ Lutheran Church gave the invocation.
PLEDGE OF ALI.EGIANCE: Mayor Munson led the Pledge of Allegiance.
ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. .
APPROVAL OF AGENDA: It was moved by Deputy Mayor Denenny, seconded and unanimously
agreed to approve the agenda.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a
COlVIlVIITTEE, BOARD, LIAISON SUNIMARY REPORTS:
Councilmember Wilhite: reported that she gave a presentation to the NE Mayor's Association regarding
the corridor and special funding to be available nationwide, and said they are hopeful to receive some of
that funding.
Councilmember Schimmels: said he attended the liaison solid waste board meeting last week.
Councilmember Gothinann: said he attended a graduation of those completing the DUI course.
Councilmember Demosev: said she attended the Spokane Regional Clean Air Agency board meeting.
Deoutv Mavor Denennv: explained that he attended the NE Mayor's Conference on behalf of Mayor
Munson and welcomed them to our community and said the representatives got some input regarding
concerns of our City and gave some input regarding the status of the state budget.
Councilmember Robertson: reported that he would be attending the Regional Convention and Visitor's
Bureau meeting tomorrow.
MAYOR'S REPORT:
Mayor Munson reported that he attended a meeting August 26 dealing with the jail and the Board of
County Commissioners considering re-opening the essential public facilities process, but that no decision
had been made yet; attended the GMA Steering Committee meeting where he was elected chair; had his
monthly meeting with School Superintendent Small where they discussed the campaign to provide a
positive message throughout the community via a word for the community to focus upon, such as
"respect" or "friendship" and said he would like to start doing that from the dais to discuss the chosen
word aod what it means, and said it will be done throughout the schools; and reported that he also
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attended the opening of the Spokane Valley Partner's food bank addition. Mayor Munson then read the
tvvo proclamations: Childhood Cancer Awareness Month; and Constitution Week, which were accepted '
by members from their respective organizations associated with those topics.
PUBLIC COMMENTS: Mayor Munson invited general public comments.
Harrv Sladich. Sookane Reaional Convention and Visitor's Bureau: Mr. Sladich gave an update on what
they've been doing; said he is excited to be here; that their budget is also down due to bed tax; that
occupancy is down but the rates are not and overall they are not down as much as many other
communities; that there were over 1.5 million rooms booked in the county over the year and it appears the
leisure traveler is still coming to our area; he mentioned the new Hampton Inn coming soon; and urged
everyone to visit the CVB's website; he said they conducted a survey with all their partners and 94%
reported they feel the Bureau is feel doing what they are supposed to be doing.
1. PUBLIC HEARING: Interim Ordinance 09-015 Developer Atireement Process - Mike Connellv
Mayor Munson opened the public hearing at 6:20 p.m. and invited City Attorney Connelly to the podium.
Mr. Connelly explained that Council passed emergency interim Ordinance 09-015 at the August 11
meeting, which ordinance also set a public hearing for tonight; that the ordinance amends certain sections
of Spokane Valley Municipal Code Titles 18 and 19 to allow a developer agreement to condition a zone
change; that this is allowed by statute, but we did not previously have the process in our code. Mayor Munson invited public comment; no comments were offered and Mayor Munson closed the public
hearing at 6:22 p.m.
2. PUBLIC HEARING: Pronosed 2010 Bud2et - Ken Thomoson
Mayor Munson opened the public hearing at 6:23 p.m. and invited Finance Director Thompson to the
podium. Mr. Thompson said this is the second of three scheduled hearings for the 2010 budget; that
although the numbers have not changed substantially, they could still change a little; he said we estimate
total resources and expenditures at about $lOl million, that sales tax is down about $3.4 million and
propetfiy tax levy is up $300,000 or 2.9%; that the street fiind increased winter weather operations; and
that real estate excise tax is doNvn as are capital projects. Mayor Munson invited public comment.
Dean Grafos, 16120 E SpraQUe: said that "in his introduction to the preliminary 2010 budget, the finance
director again re-stated an adherence to the conservative fiscally sustainable and constrained governinent
growth policies which the city has provided to the taxpayers since 2004; however, the city's own budget
projections provide a different picture; flat or no growth in revenues over the neh~t five years, a continued
depletion of general fund reserves and budget shortfalls exceeding $21 million yearly; what concrete steps
can the taxpayers expect to be taken by the finance director, the city manager, and the present City
Council to address increasing shares of precious taxpayer dollars being spent by government to bring this
exploding governmental spending in line with community resources? From 2004 to 2009 the population
of the city of Spokane Valley increased by about 4,970 persons or about 1.5% per year; in this same time
period from 2004 to 2009, the general fund expenditures by the City increased from $26 million to $36
million annually; this $10 million dollar a year increase represents a 38% increase in the cost of
government. From the time period 2010 to 2014, the population of the city of Spokane Valley is projected
to increase by an additional 5,000 persons, again another 1.5% per year increase in population; in this
same time period, from 2010 to 2014, revenues are projected to be flat or declining at about $36 million
annually; however, in this same time period from 2010 to 2014, general fund expenditures by the City's
own projections, will increase from $36 million annually to approximately $50 million annually, or
another 38% increase in the cost of the government to the taxpayer. At this point yearly deficits are
projected to be in excess of $21 million. As a final note, I find it ironic that in these challenging times
when over 52% of city revenues come from sales tax, that this City Council, planning department and
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planning commission still stubbornly cling to imposing the SARP, which will further clamp down and
depress retail and economic activity. Thank you."
There being no further public comments, Mayor Munson closed the public hearing at 6:30 p.m.
3. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any
member of Council may ask that an item be removed from the Consent Agenda to be considered
separately.
a. Claim Vouchers, Voucher #18205 through #18301; 731090037, 820090021: total: $1,032,393.49
b. Payroll for pay period ending August 31, 2009: $347,369.38
c. Approval of Commute Trip Reduction Interlocal Agreement
It was moved by Councilrrtember Wilhite, seconded, and unanimously agreed to approve the corrsent
agenda.
NEW BUSINESS:
4. First Readina Proposed Ordinance 09-018 Lewiniz Tax - Ken Thompson
After City Clerk Bainbridge read the ordinance title, it was moved by Councilrnember Wilhite and
seconded to advance Ordinance 09-018 to a second reading. Finance Director Thompson said the
proposed property tax to levy tax for 2010 tracks with adoption of that budget; that figures are based on
the County's estimate of assessed value, and a change in the assessed value and/or a change in the amount
of our proposed levy will change the tax rate; and he said that the figures might be less depending on what
happens with the cost of living. Mayor Munson invited public comment; no comments were offered. Vote
by Acclamation: In Favoy: Unanimous. Opposed: None. Absdentions: None. Motion carried.
5. First Readina Proaosed Ordinance 09-019 Pronerlv Tax Confirmation - Ken Thompson
After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Denenny and
seconded to advance Ordinance 09-019 to a second reading. Finance Director Thompson explained that
state law dictates we must pass an ordinance that confirms an increase in property tax over the past year;
that this 2.9% property tax increase is included in the property tax ordinance discussed earlier; and with
this increase in property tax, staff expects the property tax rate to be $1.54 for 2010; and mentioned that
the cost of living might actually decrease next year, and we ask for the higher amount to be covered in the
event the assessed value takes a surge; but we will have to wait and see what actually occurs. Mayor
Munson invited public comment; no comments were offered. Vote by Acclamation: In Favor:
Unanimous. Opposed.• None. Abstentions: None. Motion carried.
6. First Readinp- Proposed Ordinance 09-021 Amendinp- Ordinance 09-012 (SARP) - Mike Connellv
After City Clerk Bainbridge read the ordinance title, it was moved by Councilmember Wilhite and
seconded to advance Ordinance 09-021 to a second reading. City Attorney Connelly said that this and the following ordinance are companion ordinances and should be read together, and neither one makes any
change in the subarea plan text passed last June or any change in the map; that there are no substantive
changes which would affect any property, and as we move toward the implementation date of October 1,
staff has advanced a few recommended changes to ensure compliance with the Planning Commission
recommendations so that the document reads exactly as they recommended, and to ensure compliance
with state law so all parts of the plan are effective together; that this ordnance amends Ordinance 09-012,
removing book one which was recommended by the Planning Commission; and the other proposed
changes reflect the amendments to ordinance 09-013 and includes a reference to the Spokane Valley
Municipal Code sections 19.30.010 and 020 governing this action. Mr. Connelly said that Book I was not
meant to be regulatory but simply the broad guidelines that they talked about for the reasons for the plan;
and is clearly more a comp plan document. Mayor Munson invited public comment; no comments were
offered. Vote by Acclamation: In Favor • Unanimous. Opposed: None. Abstentions: None. 1Vlotion
carried.
Council Regular Meeting: 9-08-2009 Page 3 of 8
Approved by Council:
DRAFT
7. First Readiniz Proposed Ordinance 09-022 Amendinia Ordinance 09-013 f SARP/Comp Plan Map - Mike Connellv
After City Clerk Bainbridge read the ordinance title, it was moved by Councilmember Wilhite and
seconded to advance 4rdinance 09-022 to a second reading. City Attorney Connelly explained that this
ordinance has more substantive changes; but it doesn't change the text or boundaries of the plan and
incorporates Book I into the comp plan where it belongs; and declares an emergency pursuant to
36.70A.130; that one more basis to support a valid amendment to the comp plan is to ensure timely
application and compliance with the Plan and the goals of economic development as it tries to save an
area which is under-developed; that this declaration of emergency would ensure that happens; it is
allowed by statute; and adopts Book I, and he mentioned page 16 incorporates the language from the
comp plan and subarea documents , and #8 finding from the studies support the SARP; and mentioned 49
which is a re-statement of what was in the documents and said we simply moved it into the ordinance.
Mayor Munson invited public comments.
Sue Scott. 2312 S Bolivar Road: Ms. Scott read the following statement: "I am here tonight as a
participating member of the public who attended a majority of the public SARP meetings referenced in
these ordinances as your proof of "appropriate public participation." I have to say that after putting in all
that time, it has been very disappointing that once changes were made and the final plan began to take
shape, the public was effectively cut out of the process. In the beginning, the city did itself and its citizens
a great disservice by not providing effective notice to the property owners, of the zoning changes
contained in the plan. The SARP was intentionally marketed as "revitalization". Zoning was not even
mentioned until July of last year. The public trust was further undermined by the lack of timely updates
revealing the latest details of the plan and plan map. I checked the website today and the most recent
draft of the SARP is dated March 27, 2009, but contains incomplete maps and non-working links to
sections of the plan. In spite of a directive from the mayor last June that a final draft be posted to the city website and available for public review that has not happened. This deficiency was also pointed out a
month ago by Ben Wick during his interview for the open council seat. You are here tonight declaring an
emergency pursuant to RCW 36.70A.130 and claiming appropriate public participation has occurred. To
date, there is still no final draft or final map available as promised for public review and comment. I'm
not an attorney but it seems to me you may be premature in your action tonight. I can only respectfully
hope that the council is better informed then the public has been allowed to be and is prepared to accept
the full responsibility of this adoption and amendment, as the citizens, in my opinion, have been denied
full disclosure on this issue. Thank you."
Mayor Munson asked if a final was issued on this plan two weeks ago; and Mr. Connelly asked the clerk
when was the final notice of the SARP original plan, and the City Clerk said she would have to research
that. Mr. Connelly said he believes the final notice was submitted to the newspaper about a week and a
half ago, with the actual notice published in last Friday's newspaper, that he can check that; that the Clerk
has a final copy of the text and the map and it was an arduous task to bring this all together in an 8'/z x 11
form, properly formatted so it could be available to the public; that due to the length of the document, it
will be up on the website as soon as staff is able. Mr. Connelly also mentioned that the public
participation is outlined in the ordinance for Council's review at their leisure. Councilmember Gothmann '
said that he believes one of the reasons for making the effective date October 1 tivas to allow staff time to
draw up the final document, train staff and notify the public. Mr. Connelly said the reason for tonight's
amendment is to ensure everything is correct and appropriate for October 1. Vote by Acclamation to
advance Ordinance 09-022 to a second reading: In Favor: Unanimous. Opposed: None. Abstentions:
None. Motion carried.
Council Regular Meeting: 9-0$-2009 Page 4 of 8
Approved by Council:
DRAFT
8. Pronosed Resolution 09-012 Amendin2 Govemance Manual - Mike Connellv
It was moved by Councilmember Wilhite and seconded to approve Resolution 09-012 amending
Resolution 07-020 the Governance Coordination Manual. City Attorney Connelly asked if Council would
consider amending the motion to include the changes that are included in tonight's handout dealing with
paragraph 3.06 and tele-videoing and teleconferencing meetings, which was something staff added to deal
with potential emergencies such as a pandemic. It was then moved by Councilmember YVilhite and
seconded to amend the motion to include the aforementioned changes by Mr. Connelly for the pandemic
proposal. City Attorney Connelly said that after the last meeting, staff made changes or did not make
changes pursuant to Council's iastructions; and he explained that approaching the dais language was kept
in; the 9:00 rule was kept in; and the emergencies are dealt with in section 3.06 with the inclusion of the
word "pandemic." He said the handout includes mention that televised or conference meetings may be
held by some or all members but that it can only be done in extraordinary circumstances or emergencies,
and must receive prior approval by Council; and Mr. Connelly said if Council met remotely, we would
need a method to ascertain that each Councilmember was within the jurisdiction of the City when they
have that meeting, as they cannot take action on ordinances outside the jurisdiction of the city; and said
the details of how to actually have such a meeting would be determined at a later date, that if such
emergency were to occur, when Council gives prior approval, the specific details would be supplied at
that time.
Mayor Munson said regarding section 3.11 section a and b, he would prefer to keep those in, that those
sections discuss council members or others may propose a draft piece of legislation for the council; that
there may be a good time for this to be done and he said he feels it is not prudent to omit that. City
Manager Mercier explained Council has this authority without this being included in the Manual; fihe
preceding language in the body of 3.11 states that ordinances and resolutions will customarily be prepared
and introduced and proceed in the manner prescribed in the flow chart; so page 30 Exhibit A-4 has that
flow chart, but by statute, this Council has the opportunity to introduce any ordinance they wish
considered; and members of the public are invited to speak before the Council at the regular meetings and
have that opportunity to suggest legislation for Council consideration; and staff has the ongoing
opportunity to propose legislative matters for Council consideration; and said that the two sections being
proposed for deletion, such removal would not impair anyone's ability to petition the legislative body to
undertake any matter of governance they feel important. City Attorney Connelly said on Exhibit A-4,
there shows a path for citizens either through the City Council or through the Council study sessions or
through initiative; which is not affected by the removal of this language; and Mayor Munson said he has
no problem then provided it does not affect the ability to present such legislation. Mayor Munson invited
public comment; no comments were offered. The vote to amend the motion by including the
aforeinenlioned changes by Mr. Connelly for the pandemic proposal was passed unanimously. Vote on
the amended motion to approve Resolution 09-012 amending Resolution 07-020 the Governance
Coordination Manual to include the aforementioned changes by Mr. Connelly for the pandemic proposal.•
In Favor: Unanimous. Opposed.• None. Abstentions: None. Motion carried.
9. Pronosed Resolution 09-013 ReRardiniz Emplovees Pav Durina Pandemic - Mike Jackson
It was moved by Deputy Mayor Denenny cmd seconded to approve Resolution 09-013. Deputy City
Manager Jackson explained that this resolution is part of the planning in case of an emergency or health
crisis like the pandemic flu; and as mentioned previously, the 2006 Attorney General Opinion leaves the
matter to each jurisdiction to develop rules for their employees; that this resolution states for those
employees ready and able to work but due to pandemic conditions are asked not to come to the work
place, they would be compensated; adding that many employees would be able to work from a remove
location. Mayor Munson invited public comment; no comments were offered. Vote by Acclamation: In
Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried.
Council Regular Meeting: 9-08-2009 Page 5 of 8
Approved by Council:
DRAFT
10. Motion Consideration: Adopt Pandemic Plan - Mike Jackson
It was moved by Councilmember Gothmann and seconded to approve the City of Spokane Valley
Continuity of Operations Plan (COOP). Mr. Jackson explained that as was discussed previously, this plan was prepared to help ensure essential functions will continue if we should have a pandemic or other type
of emergency; and in case of a pandemic, we hope to limit the number of illnesses and to help the city
recover as soon as possible; and he brought attention to page six addressing the various response levels,
adding that we would be at response level 2 now. It was noted that due to suggestions from
Councilmembers Dempsey and Gothmann, disinfectant dispensers are now located at our office
entrances. There was council discussion about including the Mayor as essential staff as the mayor
receives requests from other government agencies and in case of emergency, would be in contact with others. Mr. Mercier explained that this plan covers staff, and that Council is not staff but are elected
officials, and that they would participate in a manner deemed appropriate, and said staff will consider
including an addendum to deal specifically with Council. Mayor Munson invited public comment; no
comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentio»s: None.
Motion carried.
11. Motion Consideration: Outside Aizencies Fundin Allocations - Ken Thompson
Finance Director Thornpson explained that twelve agencies submitted requests for a total requested
amount of $236,598 compared with the budgeted amount of $141,000 and an average council allocation
recommendation totaling $142,500. Mr. Thompson also noted that one of the Councilmembers recused
himself from this issue and did not submit recommendations. Councilmember Wilhite said she served on
the Chamber Board as a private citizen and therefore recused herself from voting for funding for any of
the Econolilic Development Agencies. It was moved by Councilme,nber Wilhite and seconded, to make
the following outside agency funding allocations for 2010: Arts Council $6,000; Big Brothers/Big Sisters
$5, 000; Meals on Wheels $6, 500; Project Access $20, 000; Spokane Valley Parrners $25, DDD; and none
for the other agencies. Councilmember Robertson went on record as not participating and he therefore .
excused himself from the discussion and left the dais. Council discussion ensued regarding those not -
included for funding; that the bulk of funds Hearth Homes requested would be for salaries which is
difficult to monitor; and mention that the proposed motion provides funding for all those where over half
of the Council recommended providing funding; mention from Cotincilmember Schimmels that he prefers
granting $35,000 for Valley Partners with further mention that doing so would require amending the
budget or making other adjustments; and the statement of funding those agencies which provide the most
services for the most people. Councilmember Gothmann called for the question. Vote by acclamatiorr: In
FavoY: Deputy Mayor Denenny and Councilmembers Schimmels, Robertson, Wilhite, Gothmanrr arrd
Dempsey. Opposed.• Mayor Munson. Abstentions: None. Motion carried. Councilmember Wilhite then
recused herself and left the dais.
For the Economic Development Agencies, there was discussion concerning funding Greater Spokane, Inc.
and Deputy Mayor Denenny moved to grant $20, 000 to the Chafnber; $30, 000 now to Greater Spokane,
Inc., and to set aside an additional $30, 000 to be disbursed upon approval of a plan from them. After
brief discussion there was a call for the vote. Vote by Acclamation: In Favor.• Unaniynous. Opposed.•
None. Abstentions: None. Motion cay-ried. Deputy Mayor Denenny said he prefers to amend the budget
to handle the difference in what was budgeted and what was allocated. It was brought to Mayor Munson's
attention that public comment was omitted, and Mayor Munson then invited public comment.
Tonv Lazanis said we should hire a specialist, someone in the chamber to promote the industry; and asked
why we would give the funds to Greater Spokane, Inc. with very little benefit in return and said we have
been doing that for too long, and the process needs to cllange to use the Valley Chamber to promote the
valley business; and not throw the money away without benefit.
Council Regular Meeting: 9-08-2009 Page 6 of 8
flpproved by Council:
DRAFT
Philia Rudv. 5647 N Fruithill, as Chair and an official of the Chamber, he thanked Council for including
them in the proposed allocation of funds, and promised to be a good steward of any money granted.
Brenda Grassel, 1418 N Woodruff Road, 99206: said as a manufacturing business owner, she would like
to support Greater Spokane, Inc; she said that just today she received a letter in the mail advertising a
manufacturing and trade technology show for April 2010; she said that regarding Greater Spokane, Inc.
"while you point your finger at them not promoting the city, how do they promote a city that has a SARP
plan which actually discourages businesses from moving into this area, discourages building in the area
by a difficult permit process, and does not engage in business-friendly practices. Therefore, I think we've
made the challenge to the GSI difficult in promoting the Spokane Valley. Thank you."
After brief discussion about the procedure for taking a re-vote, City Attomey Connelly suggested Council
have a motion to reaffirm the vote. It was moved by Deputy Mayor Denenny and seconded to reaffirm
our vote. [the previously voted upon motion to allocate $20, 000 for Greater Spokane Yalley Chamber of
Commerce, S30, 000 initially and S30, 000 later for Greater Spokane, Inc.] Vote by Acclamation: In
Favor: Deputy Mayor Denenny, and Councilmembers Wilhite and Schimmels. Opposed: Mayor Munson
and Councilmember Dempsey. Abstentions: None. Motion carried. [Councilmembers Wilhite and
Robertson had recused themselves ftom voting.]
Discussion ensued about how to handle the difference in what was budgeted and what was j ust allocated;
with Deputy Mayor Denenny suggesting to amend the budget. Mr. Mercier said the budgeted amount of
$141,000 is slighfily less than what was allocated, but he said this is now the Council's budget; that the
proposed 2010 general fund expenditures are more than those in 2009 by .6 of 1%; that there is roughly
$250,000 more in general fund achial spending that's budgeted in 2010 then in 2009; so it is a relatively
modest increase over the previous budget year, and when Council takes a vote, staff will automatically go
back and make the adjustment in the proposal, and Council then gets an opportunity October 13 to decide
whether to adopt the budget as presented or make further clianges.
12. Motion Consideration: Mavoral Anpointments to Wastewater Policv Advisorv Board - Mavor
Munson
It was moved by Councilmember Gothmann and seconded to confirm the mayoral appointment of Mayor
Munson and Councilmember Robertson to the Policy Advisory Board for a term of four years or at such
time as either such elected official ceases to be an elected official. Mayor Munson said he will ask the
new advisory board to name Dick Denenny as the non-elected official, with each councilmember named
as alternates to the Board. Mayor Munson invited public comment. Tonv Lazanis said he feels it shameful
to have the City of Spokane Valley pay 75% of the sewer bills and not control our own destiny; that we
should own the plant or the Spokane Valley bills in the fi.iture could be $100; and said Mr. Denenny
would be the worst person to put in that position, that he hopes council will reconsider and take a different
course to try to take over the wastewater treatment plant and therefore control our sewers.
Councilmember Dempsey said she has been on council for twenty-one months and feels she earned the
right to set on some of these boards. Vote by Acclamation: In Favor: Mayor Munson, Deputy Mayor
Denenny, and Councilmembers Schimmels, Robertson, Gothmann and Wilhite. Opposed: Councilmember
Dempsey. Abstentions: None. Motion carried.
13. Motion Consideration: 2009 Federal Call for Proiects - Steve Worlev
It was moved by Councilmember Dempsey and seconded to approve the list of projects as presented for
the 2009 federal call for projects and authorize the Mayor to sign the project certifications for each
project funding application. Public Works Director Kersten explained that the revised Request for
Council Action explains that the Sullivan/Sprague Conerete Intersection project has been added to this
most current list of grant applications; that the estimated cost for this project has been recently updated _
and is greater than the previous STP(U) grant received in 2006; and staff recommends submitting another
Council Regular Meeting: 9-08-2009 Page 7 of 8
Approved by Council:
DRAFT
grant application for this project to increase the federal funding to the typical 86.5% of the new cost
estimate. Mayor Munson invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanirnous. Opposed: None. Abstentions: None. Motion carried.
PUBLIC COMMENTS: Mayor Munson invited public comments; no comments were offered.
AD ISTRATIVE REPORTS: N/A
14. INFORMATION ONLY: The Request for Affordable Housing Provisions tivas for information only
and was not reported or discussed.
EXECZ7T'IVE SESSYON: N/A
It was then moved by Deputy Mayor Denenny, seconded and unanimously agreed to adjourn. The
meeting adjourned at 8:00 p.m.
Richard Munson, Mayor
ATTEST:
Christine Bainbridge, City Clerk
Council Regular Mceting: 9-08-2009 Page 8 of 8
Approved by Council:
DRAFT
MINUTES
City of Spokane Valley
City Council Executive Scssion
Tuesday, September 15, 2009
Attendance:
Councilmembers: Staff:
Rich Munson, Mayor Dave Mercier, City Manager
Dick Denenny, Deputy Mayor Mike Jackson, Deputy City Manager
Rose Dempsey, Councilmember Cary Driskell, Deputy City Attorney
Gary Schimmels, Councilmember John Whitehead, Human Resources Manager
Bill Gothmann, Councilmember
Diana Wilhite, Councilmember
Abseyit: Ian Robertson, Councilmember
EXECUTIVE SESSION: Mayor Munson called the meeting to order at 5:00 p.m. It was moved by
Councilmernber Dempsey, seconded and unanimously agreed to adjourn into Execzrtive Session for
approximately orie hour to discuss labor negotiations, [ per RCW 42.30.110(g) and RCW 42.30.140(4)J
and that no action is anticipated thereafter. Council adjourned into executive session at 5:01 p.m.
At approximately 6:00 p.m. Mayor Munson declared Council out of Executive Session; and adjourned the
Executive Session.
Richard Munson, Mayor
A1"I'EST:
Christine Bainbridge, City Clerk
Council Minutes: 09-15-49 Page 1 of 1
Approved by Council:
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: September 22, 2009 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business 0 new business
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Second Reading Proposed Property Tax Ordinance 09-018 for
taxes to be collected in 2010
GOVERNING LEGISLATION: State Law
PREVIOUS COUNCIL ACTION TAKEN: There has been discussion at study sessions
regarding the anticipated amount of property tax revenue for the 2010 budget. Public hearings
were held on August 11, September 8 and September 22 to review 2010 projected revenues,
including the property tax levy.
BACKGROUND: State law requires the City to pass an ordinance in order to levy property
taxes. The City is limited to a maximum of $1.60 per thousand dollars of assessed value.
Staff expects the assessed value of the City of Spokane Valley to be near $7.06 billion.
A tax levy as proposed in the 2010 budget would result in an estimated tax rate of $1.54 per
$1,000 of assessed value.
It should be noted these estimates are based on the County's latest projections of assessed
value. A change in the assessed value and/or a change in the amount of our proposed levy will
change the tax rate.
OPTIONS: This ordinance is required by law. The council could modify the ordinance to levy a
rate different than the $1.54. Each one cent of levy rate, generates $70,000 more/less in
property tax revenue.
RECOMMENDED ACTION OR MOTION: A motion to approve ordinance 09-018 setting the
property tax levy at $10,799,500, for the 2010 budget for the City of Spokane Valley.
BUDGET/FINANCIAL IMPACTS: This ordinance levies property tax for the City's 2010 budget
year. We expect property tax revenues to be $10,799,500 (an increase of 2.9%) once growth in
assessed value and state assessed properties have been included. Property taxes are
expected to make up 20% of General Fund revenues.
STAFF CONTACT: Finance & Admin. Services Director, Ken Thompson
DRAFT
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
ORDINANCE NO. 09-018
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, LEVYYNG THE REGULAR PROPERTY TAXES FOR THE CTTY OF
SPOKANE VALLEY, WASHINGTON IN SPOKANE COUNTY FOR THE YEAR
COMMENCING JANUARY 1, 2010 TO Pl.2.QVIDE REVENUE FOR CITY SERVICES
AS SET FORTH IN THE CITY BUDGET.
WHEREAS, State law authorizes the City of Spokane Valley to levy regular properiy taxes upon
the taxable property within the corporate limits in order to provide revenue for the 2010 General Fund
budget of the City; and
WHEREAS, the City of Spokane Valley is authorized to levy $3.60 per thousand dollars of
assessed valuation deducting therefrom the highest levy collected by a Fire District within the Spokane
Valley city limits and also deducting the Spokane Valley Library District levy; and
WHEREAS, RCW 84.52.020 requires the City Council on or before the 30" day of November to
certify budget estimates to the clerk of the Spokane County Board of Commissioners including amounts
to be raised by taxing property within the limits of the City; and
WfffiREAS, the City Council pursuant to notice, held public hearings on August 11 , September
8 and anticipates a hearing on September 22, 2010 on the proposed budget estimates for 2010 including
revenue sources which will fund the provision of City services, projects and activities.
NOW, THEREFORE, the City Council of the City of Spokane Valley, Washington, do ordain as
follows:
Section 1. 2010 Lew Rate. There shall be and is hereby levied and imposed upon real
property, personal property and utility property, as defined in RCW Chapter 84.04, 84.55.005 and
84.04.140 in the City of Spokane Valley, Washington a regular property tax for the year commencing
January 1, 2010 in the total amount of $10,799,500. It is recognized the City of Spokane Valley can levy
$3.60 per thousand dollars of assessed value less the highest fire district levy within the City of Spokane
Valley and less the library district levy.
The regular property tax levied through this ordinance is for the purpose of receiving revenue to
make payment upon the general indebtedness of the City of Spokane Valley, the general fund obligations
and for the payment of services, projects and activities for the City during the 2010 calendar year. The
purpose of this ordinance is to establish the levy amount as permitted by law.
The City expects the dollar amount of the property tax levy to be $10,799,500 which is $299,500
greater (2.9%) than the 2008 levy which was collected in 2009.
Section 2. Notice to Spokane Countv. Pursuant to RCW 84.52.020, the City Clerk shall
certify to the County Legislative Authority a true and correct copy of this ordinance, as well as the budget
estimates adopted by the City Council in order to provide for and direct the taxes levied herein that shall
be collected and paid to the City of Spokane Valley at the time and in the manner provided by the laws of
the State of Washington.
Ordinance 09-01,8 Property TaY Page 1 of 2
DRAFT
Section 3. Severabilitv. If any section, sentence, clause or phrase of this ordinance shall
be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionally of any other section, sentence, clause or
phrase ofthis ordinance.
Section 4. Effective Date. This Ordinance shall be in full force and effect five (5) days after
publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by
law.
PASSED by the City Council this day of 12009.
Mayor, Richard M. Munson
ATTEST:
City Clerk, Christine Bainbridge
Approved As To Form:
Office of the City Attorney ,
Date of Publication:
Effective Date:
Ordinance 09-018 Property Tax Page 2 of 2
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: September 22, 2009 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business ~ new business ❑ public hearing
❑ admin. report Z pending legislation
AGENDA I'TEM TITLE : Proposed ordinance 09-019 confirming a 2.9% increase in the 2009
property tax levy for collection during the 2010 calendar year.
GOVERNING LEGISLATION: State budget law
PREVIOUS COUNCIL ACTION TAKEN: The 2010 proposed revenues were presented to the
City Council at a public hearing on Aug 11. The public was invited to offer comment at that
hearing.
Additional public hearings were held September 8 and September 22 to consider the entire
2010 proposed budget including property tax revenues.
BACKGROUND: State budget law requires we make our revenue projections known and
conduct a public hearing to consider input from the public. At the public hearing on August 11,
special mention was made of property taxes. Two additional public hearings were held in
September.
The City is required to pass an ordinance expressing our desire to levy a 2.9% annual increase
in the property tax levy.
This 2.9% property tax increase ($299,500) is included in the property tax ordinance which was
discussed earlier this evening.
With this increase in property tax, staff estimates the property tax rate to be $1.54 for 2010.
OPTIONS: State law requires an ordinance be passed confirming our desire to levy the allowable increase in property tax. A second option would be for the council to decide not to
pass the ordinance and reduce the budget accordingly.
RECOMMENDED ACTIOIV OR MOTION: Move to adopt Ordinance 09-019 confirming a 2.9%
($299,500) increase in property tax over the 2008 levy which was collected in 2009
BUDGETIFINANCIAL IMPACTS: The proposed ordinance increases the city property tax levy
by $299,500 for 2010 operations.
STAFF CONTACT: Ken Thompson, Finance Director
DRAFT
CITY OF SPOKAIVE VALLEY
SPOKANE COUNTY WASHIlNGTON
ORDINANCE NO. 09-019
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, CONFIIUMING THE CITY PROPERTY TAX LEVY AT 2.9% ($299,500)
IN EXCESS OF THE 2008 AD VALOREM PROPERTY TAX LEVY WHICH WAS
COLLECTED TN THE CITY 2009 FISCAL YEAR, PURSUANT TO RCW 84.55.120;
PROVIDING FOR SEVERABILITY AND AN EFFECTIVE DATE.
WHEREAS, State law authorizes the City of Spokane Valley to levy regular property taxes upon
the taxable property within the City limits in order to provide revenue for the annual Current Expense
Budget of the City; and
WHEREAS, Initiative 747 (RCW Chapter 84.55) provided that cities with a population of over
10,000 persons can increase the amount of their regular property taxes annually by the lesser amount of
inflation or 1% of the highest lawful levy, plus any additional value resulting from new construction,
improvements and state assessed property; and
WHEREAS, an increase in property tax revenue may be authorized by the City through adoption
of a separate ordinance, pursuant to notice, specifically authorizing the increase stated in terms of dollars
and percentage.
NOW THEREFORE, the City Council of the City of Spokane Valley, Washington, do ordain as
follows:
Section 1. PurQOSe. The purpose of this Ordinance is to utilize excess levy capacity of the
City that resulted from the tax levy in 2008 for the 2009 fiscal year. State law authorizes the City to
increase its property taaces above the highest lawful allowable levy in a preceding year plus new
construction, improvements and assessment of State owned property. The taxes received from the
increased levy of $299,500 set forth herein, which are included in the regular property tax levy of
$10,799,500 levied through Ordinance 09-018 are appropriated in the 2010 City Budget, to be adopted
through Ordinance 09-024.
Section 2. Findinsis.
A. The City, following public hearings, will adopt a balanced Current Expense Budget that
sets forth citizen priorities and promotes the health, welfare and safety of the City.
B. The City published notice of this Ordinance through the procedure used to notify the
public of regular Council meetings.
C. To support the adopted Current Expense Budget of the City and provide for the delivery
of services, the making of improvements and the promotion of the health, welfare and
safety of the citizens, the City Council, after considering the financial requirements of
the City for 2010, finds and determines that there is substantial need to include the 2.9%
increase ($299,500) allowed by State law, within the ad valorem property tax levy of
$10,799,500 which was adopted by the City Council on September 22, 2009 through
Ordinance 09-018.
Ordinance 09-019 Page 1 of 2
DRAFT
Section 3. 2.9% Increase. Pursuant to RCW 84.55, the City, by adopting Ordinance 09-
018, imposed an increase in the regular property tax levy (in addition to the increase resulting from the
addition of new construction, improvements and the increased value of State assessed property), in the
amount of $299,500 which is a percentage increase of 2.9% from the 2008 Ad Valorem Property Tax
Levy, which was collected in the City 2009 Fiscal Year.
Section 4. Citv Clerk. The Ciiy Clerk shall certify a copy of this Ordinance and forward
the same to the Board of County Commissioners and the Spokane County Assessors Office upon its
passage.
Section 5. Severabilitv. If any section, sentence, clause, or phrase of this ordinance should
be held to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of
any other section, sentence, clause, or phrase of this ordinance.
Section 6. Effective Date. This ordinance shall be in full force and effect five (5) days after
publication of this ordinance or a summary thereof in the official newspaper of the City as provided by
law.
Passed by the Spokane Valley City Council this day of , 2009.
Mayor, Richard Munson
ATTEST:
Christine Bainbridge, City Clerk
Approved as to Form:
Office of the City Attorney
Date of Publication:
Effective Date:
Ordinance 09-019 Page 2 of 2
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date September 22 2009 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business Z new business ❑ public hearing
❑ information ❑admin. report ❑ pending legislation
AGENDA ITEM TITLE: Second Reading Proposed Ordinance 09-020, Amending SVMC 7.20, False Alarm
GOVERNING LEGISLATION: Chapter 7.20 Alarm Systems (Revised)
PREVIOUS COUNCIL ACTION TAKEN: Council directed staff to proceed with re-drafting the
alarm code provisions to allow contracting with a private company to manage false alarms.
BACKGROUND:
On 02/10/09, Police Chief VanLeuven presented information to Council regarding false alarms
and the City code sections governing them, explaining the pros and cons, potential solutions,
and problems with the current system, which he explained would be more cost efficient. He
discussed contracting with a private company to handle false alarm responses, registration,
fines, and collection of fines.
This went out to RFP on 7/17/09. One response was received from Public Safety Corp. (PCS) /
"CryWolf." After review of the proposal submitted by PCS/CryWolf, it appears the company
provides the infrastructure, resources, and large-scale systems experience necessary to
operate a program that will help the City of Spokane Valley reduce false alarms, increase
service levels, expand the use of innovative technologies, and increase cost recovery.
Since the first reading, the definition of "alarm system" was changed to exclude personal alert
devices designed primarily for alert due to a medical condition.
OPTIONS:
RECOMMENDED AC'TIOIV OR N10TION: iVlove to approve ordinance 09-020
BUDGET/FINANCIAL IMPACTS: It is anticipated that in addition to more efficiency in the
handling of false alarm calls, there will be increased revenue as well.
STAFF CONTACT: Rick VanLeuven, Chief of Police
ATTACHMENTS Draft Ordinance
Spokane Municipal Code Page 1 of 1
Spokane Municipal Code Wednesday, September 16, 2049 - 2;57 PM
Print I Ciase Wlndovv Font Size: Increase I Decrease
Title 08 Taxation and Revenue Chapter 08.02 Fees and Charges
Article VIII: Miscellaneous Charges
Section 08.02.088 False Alarms
A. The rates for the annual alarm system registration are:
1. Residential alarm systems: Twenty-five dollars per year.
2. Commercial alarm system: Thirty-five dollars per year.
If the alarm site has no false a[arms during the reglstratlon year, the fotfowing years registration fee Is reduced to fifteen
dollars per year residential and twenty-five dollars per year cammerclal. (See SMC 10,48.060) .
B. The annual registration fees and the false alarm cast recovery fees are one-haif in the case of an eligibte person. An eligible
person is one who:
1. has a gross annual income of less than:
a. nineteen thousand one hundred dollars, in the case of a one-person household; or
b. twenty-one thousand eight hundred fifty dollars, in the case of a household of two or mare persons; or
2. is substantially disabled, meaning that the person has a physicai or mental Impalrment which substantialiy limits one or
more major life activities or funcbions, such as caring for oneself, performing rnanual tasks such as walking, seeing,
hearing, speaking, breathing and leaming. ~
C. The fee for filing an appeal regarding a false alarm is twenty-five dollars. (See SMC 10.48.240)
D. The service fees for response to a false alarm are:
1. Residential false alarm incident; Eighty-five dollars per inadent.
2. Commerclal false alarm incident: One hundred sixty-five dollars per inddent.
Date Passed: Monday, April 28, 2008
ORD C34223 Sectlon 25
http://www.spokanecity.org/services/documents/smc/printldefault.aspx 9/16/2009
DRAFT
CITY OF SPOKANE VALLEY
SPOK:ANE COUNTY, WASHINGTON
ORDINANCE NO. 09-020
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, AMENDING SPOKANE VALLEY MUNICIPAL CODE SECTION
7.20 RELATING TO ALARMS, AND OTHER MATTERS RELATING THERETO
WBEREAS, the City of Spokane Valley previously adopted regulations relating to false alarms;
and
WHEREAS, false alarms witllin the City of Spokane Valley continue to divert law enforcement
resources from genuine emergencies; and
WI-EREAS, the adoption of a false alarm monitoring system would significantly reduce
incidents of false alarms; and
WHEREAS, a comprehensive alarm policy requiring registration of alarm systems and outlining
procedures for false alarm enforcement would facilitate the adoption of a false alarm monitoring system,
NOW THEREFORE, the City Council of the City of Spokane Valley, Spokane County,
Washington, ordains as follows:
Section 1. Pumose. The purpose of this Ordinance is to amend the Spokane Valley
Municipal Code sections related to alarms.
Section 2. Renealina Spokane Vallev Municipal Code section 7.20.010: SVMC 7.20.010 is
repealed in its entirety.
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repealed in its entirety.
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Ordinance 09-020 False Alarm Page 1 of 25
DRAFT
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Section 4. ReuealinE Spokane Vallev Municipal Code section 7.20.030: SVMC 7.20.030 is
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Section 5. Repealing Spokane Vallev Municipal Code section 7.20.040:. SVMC 7.20.040 is
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Ordi.nance 09-020 False Alarm Page 2 of 25
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Section 10. Reaealinia Spokane Vallev Municipal Code 7.20.090: SVMC 7.20.090 is
repealed in its entirety.
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Section 11. Renealing Spokane Vallev Municipal Code 7.20.100: SVMC 7.20.100 is
repealed in its entirety.
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All fiinds eelleeted fffefn fees imposed tinder- this ehapter- shall be distfibuted te the City gefiefal
f-uiid.
Section 12. Adoptinp- Snokane Vallev Municipal Code section 7.20.010: SVMC 7.20.010 is
adopted as follows:
Section 7.20.010 Intent
A. The Citv regulates securitv alarm businesses to assure that resaonses to false alarms
do not diminish the availabilitv of police services to the general public and to assure that
citizens who cannot afford or do not choose to overate securitv alarm svstems are not
penalized for their condition or choice.
Ordinance 09-020 False Alarm Page 4 of 25
DRAFT
B. The intent of this chaater is to encourage alarm businesses and alarm users to
maintain the oaerational viabilitv of securitv alarm svstems and to sienificantlv reduce or
eliminate false alarm disoatch reauests made to the police department.
C. The nurpose of the chapter is to provide for and nromote the health, safetv and
welfare of the eeneral public, not to orotect individuals or create or otherwise establish
or desip-nate anv narticular class or aroua of oersons who will or should be esoeciallv
benefited bv the terms of this chaoter. The chapter does not imoose or create duties on
the oart of the Citv or anv of its denartments, and the obliQation of comolviniz with the ,
reauirements of this chaoter, and anv liabilitv for failine to do so is nlaced solelv uvon
the varties resoonsible for owning. ooeratine. monitorins, installinE or maintainine
securitv alann svstems.
Section 13. Adopting Spokane Vallev Municipal Code section 7.20.020: SVMC 7.20.020 is
adopted as follows:
Section 7.20.020 Definitions
"Alarm administrator" means the oerson desiQnated bv the chief of volice to administer
the Citv's securitv alarm oroQram, to issue citations and lew fees nursuant to this
chanter.
"Alarm aaaeals officer" means the oerson(s) designated bv the chief of nolice to hear
and decide appeals related to service fees and reeistration susoensions nursuant to this
chanter.
"Alarm business" means anv business, bv an individual, oartnershin, comoration or other
entitv enizaaed in the selline, leasing, maintainine, serviciniz. reaairing. altering,
realacing, moving, installing or resaondiniz to securitv alarms.
1. Alarm businesses also include anv aerson, business or oreanization that
monitors securitv alarm svstems and initiates alarm dispatch rectuests, includiniz
units or divisions of lareer businesses or oreanizations that provide nroprietarv
securitv alarm monitorine services onlv to affiliates of the parent business or
orEanization.
2. Alarm businesses do not include persons doine installation or repair work
solely on premises thev own, lease or rent where such work is performed without
comnensation of anv kind (i.e., "do-it-vourselfers").
"Alarm dispatch repuest" means the initiating of a communication to the oolice, via
Dolice disnatch, bv an alarm business indicatine that a security alarm svstem has been
activated at a particular alarm site and reauestine nolice department response to that
alarm site.
"Alarm installation comaanv" means a nerson in the business of sellinE, orovidine,
maintaining. servicing, repairinQ, alterina, reolacing, moving or installinp- an alarm
svstem i❑ an alarm site.
nn nnn r_t__ et,....r. Uaoa 5 nf7S
FT
"A1arm site" (also "securi#u alarm site") means a structaare or nartion thereof served bN{ a `
sinale securitv alann svstem (a "fixed" alarm site). In a multi-tenant building- or -
comviex. each var#ian af the structure or complex havinp- its awn securitv alarrn svstern
is considered a separate alann si#e.
"Alarm svstem" (a,lsa °`securitv alarm svstem") means s device or series of
interconnected devices, includin2, but not limited ta, svstems interconnected with hard
wirine or radio frectuencv sienals, whiell are designed to emit an+dlor transmit a remn#e or
lacal audible. visual or electronic siiznal indicatine that an in#rusion mav either be in
pra2ress or beiniz atterrlvted at the alarm site.
1.It means oniv the eauinment located at the alarin site Nvhen a svstem is
connec#ed #o an alarrri svstem manitariniz comDa.rbv.
2. Securitv alarm svstems do not include thvse cievices desiLyned to alert anlv rhe
inhabitants of svecif.ic orernises and that have no soundiniz ar simaline devices
which can be genetallv heard or seen vn the exterior 4f the alann site. Securitv
devices do not include personal alert devices warn on a person's bodv xhat are
nrimarilv desiuned as an alert af a medical condition.
"Alarm user" means anv Derson, firm. partnershiD, comoration vz other enfiitv vvh❑
(which):
1, cantrols a securitv alann svstem at an alarm site:
2. is na.tned an the alarnx reaistration: and .
3. is financiallv resnonsibie far the onera#ion of an alarm svstem.
As used in the chapter. the terrn "alarm user" mau rnean rnare than ane Derson, if more
than one person is listed on the reizistration and has accepted financial resnonsibilitv fQr
nperation of an alarm svs#em.
"Buralarv alarm" (a1sQ "provertvlintrusian alarm"I m.eans an alarrri svstem that is used to
detect and revort an una'uthorized entrv or an aCtempted unauthorized en#rv upon real
pLoPertv=
"Ca11-uQ diaier a'larm" taleans a securilv device that is designed to evoke a wlice
re soonse bv tsan s rn itt rtta ame-recorded, unverified sin al or rnessaae to the Dalice E911
Ustem or to anv ottler volice teFephone.
"Chief`` tneans the chief of police of the Citv of Staokane Vallev or his desimnee.
"Citv" means the Citv of 5uokane Vallev and1or the area wi#hxn the incamorated
municinal boundaries vf the Citv of 5vokane Vailev. -
"Control number" means #he unioue number assizned to each licensed securitv alarm
business bv #he alarm administrator that is used to validate alann disvatch reauests. :
.
a
C`]rriinanr.,_. o9-o?fl Falc~ Alarrn Page 6 nf25
DRAFT
"Denartment" means the Spokane Vallev nolice deoartment.
"Duress alarm." (See "Robberv alarm.")
"Enlianced call verification" meaas an indeoendent method wherebv the alarm
monitorine comoanv attemats to determine that a siQnal from an automatic alarm svstem
reflects a need for immediate police assistance or investieation. This verification orocess
will be conducted bv the alarm svstem monitoring oersonnel and shall consist of making
at least two phone calls to the resoonsible aartv or oarties and shall not talce more than
five minutes from the time the alarm siQnal has been acceoted bv the alarm svstem
monitorinia company.
"False alarm resaonse" means nolice denartment response to an alarm disoatch reQUest
bv a commissioned officer of the department where, in the opinion of that officer, no
evidence of the commission or attemoted commission of a crime is oresent that can be
reasonablv attributed to have caused the alarm activation. A false alarm response is also
deemed to have occurred when the resvonding officer is unable to determine if evidence
of a criminal offense or attempted criminal offense is vresent because the alarm site is
inaccessible (e.a., where the alarm site is located:
1. within a locked structure, such as an aoartment buildine or business complex
with a common entrv: or
2. behind a locked gate and no aerson is oresent to arovide access to the officer;
or
3. contains a do~ and no nerson is nresent to remove the dop- so the officer can
insnect the site; or
4. contains anv tvpe of "protective/ reactive" device or contrivance).
"Government facilitv" means anv alarmed location where the vrimarv owner, ouerator.
renter or lessee is the Citv of Spokane Vallev, Countv of Snokane. State of Washineton;
or ap-encv of the United States eovernment.
"Holduo alarm." (See "Robberv alarm.")
"Intrusioo alarm." (See `Bur2larv alarm.")
"Mooitorine" means the process an alarm business uses to: 1. keep watch on alarm svstems; 2. receive alarm activation siQnals from alarm svstems;
3. verifv alarm activations;
n..a;,,.,.,,.o no_Mn rnteo et„-,,, Paae 7 nf25
~AAFT
4. relav alarrM disvatch reauests to the denartinent far #he nurnase af summoninLy '
palice resnonse to a.n alarm si#e: and J
5. tv cancei alartn disvatch reauest~ (when anproiDriate).
"Multi-unifi cc}mnlex" means anv buildine ar eroup of buildin2s locateAllco-located on the
sasrie real vronerty and cornprised oftwo or more senaratelv occupied units.
"One-alus duress alarm" means a se~,-uritv alarm svstem which permits the manua1
activatior► of an alarm sinai bv enterinp- o-n a kevnad a code that eAther adds the value af
s`1'; to the ]ast dieit of a ttormal armldisarm code (e.g.. the norrnal armldisarm code
"1234" if entered as "1235" automaticaliv activates the duress alarxn feat'ure) nr that
involves enteriniz anv incorrect final digit to a normal arml disarm code (e.R., the normal
armldisa.rm. cade "1234" is entered as "1,23X"where "X" is nat i`4"-automatical3y
activat+es t1~e duress alarm feature),
"Panic alarm." (See "Rabberv alarm.")
"person," fOr DuMoSes of this chaater. means an individual. coroora#ion. Pa.rtnershir),
association. oreanization or similar entitv.
"Prot)ertv alarrn." (See "Burialarv alarm,"), - .
"Protectivelreactive alarm svstem" rneans an alarm svstem #hat is eouipped and prepared
to nroduce anv temooratv disabilitv or sensorv deurivatian t-broup-h use of chemical.
electrical or sonic defense. ar bv anv ather meaxYS. inoludiniz use of vision
obscurinJdisablina devices.
"Robberv alarm" (also "duress alarm" "hold-uio alarm" or "panic alarrri'") mea,ns an
alatTa sif-nal aenerated bv the manual or automatic activation of a devicet or any svstern~
device or mechanism. an or near the premises intended to signal that a rabberv (refer ta
RCW 9A.56.190) or otlier crime is in oro2ress, and that ane or more inersvns are in need
of immediate taolice assistance in order to avoid iniurv. seriaus bodilv ha.rm or death at
#he hands ofthe oerDetrator of the robberv or other crime.
"Securitv alarrn monitarinR business" means anv person. firdrn or coruoration wbich is
eneaeed in the monitorina of securitv alarm svstems and the summonine o'f iDolice officer
respanse ta activatians thereof. This includes a11 businesses that are ensmizerd in alarm
rnonitorine for vraf t and businesses that have specialized units ar subsidiaries #hat
-rnanitor onlv #heir awn alarm svstems.
iiSubscriber" means an alarm user wha is a custnmer af an alarm moni#ori.ne cumpanv.
Ord'mance 09-020 False Alarm Page 8 of 25
DRAFT
"Susvend" ("susvension"). for aumoses of this chanter, means the temporarv loss for an
alarm user of the urivileges associated soecificallv with the reQistration of a securitv
alarm svstem in the Citv (snecificallv police resaonse).
"Unmonitored alarm svstem" means an alarm svstem (see "Alarm svstem") that is not
activelv monitored bv an alarm business and whose function it is to evoke volice
resaonse solelv bv means of aizenerallv audible and/or visible sifznal.
"Verified response" ("independent reportina") means a aolice response that is based on
information received from a oerson ohvsicallv Aresent at a location fe.g., an alarm sitel
or from real-time audio or video surveillance aositivelv verifvinQ that there is evidence
either of a crime or an attemoted crime at the location. The verified response bv the
alarm svstem monitorinQ companv mav not take more than five minutes from the time
the alarm sienal has been acceoted.
Section 14. Adopting Spokane Vallev Municiaal Code section 7.20.030: SVMC 7.20.030 is
adopted as follows:
Section 7.20.030 Administration and Funding
A. Resoonsibilitv for administration of this chaater is vested with the chief of nolice.
B. The chief of police desiiznates an alarm administrator to carry out the duties and
functions described in this chapter.
C. The chief of police designates one or more oersons to serve as alarm anneals officer(s)
to cam out the duties and functions related to aoneals described in this chaoter.
D. Monevs Eenerated bv false alarm service fees and reeistration fees assessed vursuant
to this chapter sball be paid into the Citv's General Fund.
E. The alarm administrator conducts an annual evaluation and analysis of the
effectiveness of this chapter and identifies and imolements svstem improvements, as
warranted.
Section 15. Adopting Svokane Vallev Municipal Code section 7.20.040: SVMC 7.20.040 is
adopted as follows:
Section 7.20.040 Alarm Sites Must be Registered
A. Police resvonse to nrivate alarm sites in the Citv, except as snecified in SVMC
7.20.080. is a iprivilep-e available onlv to those alarm users who have alarm svstems
rep-istered with the Citv.
B. No alarm business providinQ monitorinQ service to securitv alarm sites in the Citv
sball activate alarm monitorine service or initiate alarm disoatch reauests relative to anv
alarm site in the Citv that is not pronerlv registered.
C. Failure bv an alarm monitorine or installation comoanv to vrovide its uodated
customer information at least once a month to the City in accordance with SVNIC
7.20.110(A1 is a class one civil infraction.
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~RAFT
Sec#ion 16. Adoqtin,jz S-vokane Vallev 1Vluni,cioal Cod,e 7.20.050: 5VMC 7.20.050 is adapted
as fa'llaws:
Section 7.20.05U Registration Terms and Fees
A. Alarm reizistratian is valid for one vear.
B. Alarm reeistratian is issued to a nerson or oersons ("alarm user") havina bona fide
ovnershiD ar cQntrol of an alarm site (i.e.. home owrner, business awner. renter.
~ leaseholdeir. etc.) and suecifcallv far that alarm si1te or address. Alarm reaistration
remairrs in the narne(s) of the alarm user of record until a chanize of ovvnershin ❑r control
ofthe alarm site occurs.
C. A]arm reeistration is attached to the alarm user and the alarm site reaistratton and is
not transferable. A new alarm site reaistration must be issued whenever there is a
chan~e of ownershin ar control of an alarm site.
r
D. The initial re2istration aaOication shali be e,iven to The alarm user at the tirne ofalarm
installation and shal] be submifted to the alan-n administrator or desianee within thirtv
days4
R A signed copv of the disclosure statement reauired in SVMC 7.20.1 10 shall be
submitted to the a]arm administrator alane with the initial reizistrat-ion a~olicakior~.
Receit~t ofthe disclosure statement is a n~'ecor~ditic~n of re~istration.
F. Re2istration informa#ion is determined bv the alarm adrrqiniskrator and shal1 include,
but not be limited to, the followin:
1. Name and address of the alarm user (i.e., the person financiallv resoonsible for
onmr$tion of #he alarrn svstem beinfz reizistered).
2. Home. business and cellulm televhone number(s) ofthe alarm user.
3. Name, address and telet)hane number of the alarm business oroviding
monitorin2 service to the svstem.
4. Alternate teleohone number for veriicakion (cell phane or other telephone designated bv the alarrri user).
5. 5imatum of #he alarm user verifvit~2 tha# he has read and understood the Citv
public disclosure statement and auees #c~ ~ay the fees associated ivith false
alarms,
G. Qn receiiDt of the aimlication. fees and coov of the simed disclasure stakeTuent, the
alatm administrator (or desiolee) shall issue a securi€v alarm reaistratEOn number to the
alarrn user.
H. "I`he securitv alarm rezistration number assiiined tv an alarrrx user remains the same far
as lone as #he alarm user continuausly nnaintains revistration for the alarrn site. ~
~ I. Registratian rnav be renewed under xhe followinLy conditions:
Ordinance 09-020 False Alarin Faq.-e 10 of25
DRAFT
1. The alarm site has no vast-due fees.
2. The alarm site's reeistration is not susoended for excessive false alarms.
3. The alarm user either uodates his resistration information or verifies tbat the
current reLyistration information is still correct.
4. The anproariate annual retistration fee is oaid.
J. Renewal information and fees are submitted to the alarm administrator (or desiQnee)
on or before the initial reeistration anniversarv date each vear.
K. The rates for securitv alarm reizistration fees are set forth in the Citv's Master Fee
Schedule, as set forth in SVMC 7.20.310. The established rates shall assure that the,
alarm administrator uosition and all other costs related to administration and.
enforcement of the securitv alarm ordinance are suQaorted entirelv bv reeistration fees.
Section 17. AdoptinR Spokane Vallev Municiaal Code 7.20.060: SVMC 7.20.060 is adopted
~ as follows:
Section 7.20.060 Responsibilities of Alarm Users
A. Each alarm user is resuonsible, annuallv, for:
1. Registeriniz his alarm svstem;
2. Paving the registration fee: and
3. Providing current reizistration information.
B. Each alarm user is resQOnsible for assurinp- that his alarm svstem is used nroperlv and
in accordance with the manufacturer's directions and the law. Inherent in this
resoonsibilitv is assuriniz that all persons with access to the alarm svstem are aronerlv
trained on correct use of the svstem a.nd are authorized to cancel accidental activations,
and assuring that procedures and practices are followed that minimize the risk of false
alarms.
C. Each alarm user is resoonsible for keeping his alarm svstem properlv maintained and
in good workine order.
D. Each alarm user is financiallv resvonsible for oaving service fees when oolice resvond
to false alarms from his alarm site.
E. Failure to meet the responsibilities listed in subsections (A), Bl. (C) or (D) of this
section mav lead to suspension or revocation of alarm reeistration and loss of the
mivileges associated with that reizistration.
F.If an alarm user has six false alarms within a calendar year the person/business
responsible for the alarm site shall meet with the aoneals officer and orovide a false
alarm abatement plan to the appeals officer.
nm mA r.,1- n tn,..,, Paae 1 1 nf 75
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Section 18. Adonting Svokane Vallev Municipal Code 7.20.070: SVMC 7.20.070 is adopted '
as follows:
Section 7.20.070 Onlv Licensed Alarm Businesses mav Initiate Alarm Dispatch Recruests
Effective Januarv 1. 2010. and thereafter, the deuartment shall resnond onlv to alarm disvatch
reauests from alarm businesses that possess a valid Citv of Snokane Vallev business reLyistration
and control number.
Section 19. Adonting Spokane Vallev Municipal Code 7.20.080: SVMC 7.20.080 is adopted
as follows:
Section 7.20.080 Verifed Response ReQuired in Certain Circumstances
A. Effective Januarv 1. 2010, and thereafter, the department shall resvond to the
activation of unmonitored securitv alarm svstems, alarm svstems monitored bv
unlicensed securitv alarm businesses, unrefzistered alarm svstems, and alarm svstems
with a suspended registration onlv if independent renorting indicates that a crime is in
progress or has been attempted at the involved alarm site (i.e.. verified resoonse).
B. No alarm user or alarm business shall oresume, anticiaate or exnect that a police
resaonse will result solelv from the activation of:
1. Anv unmonitored securitv alarm svstem;
. ,
2. An alarm svstem monitored bv an unlicensed securitv alarm business;
3. An unreQistered alarm svstem; or
4. An alarm svstem with a suspended reizistration.
Section 20. Adopting Spokane Vallev Municipal Code 7.20.090: SVMC 7.20.090 is adopted
as follows:
Section 7.20.090 Differentiation and ReQOrting of Alarm Activations
A. Effective Januarv 1, 2010, and thereafter, no person shall operate a securitv alarm
svstem in the Citv that fails to differentiate burialarv/pronertv/intrusion alarm activations
from robberv/hold-up/panic/duress alarm activations, or that fails to accuratelv renort
such activations independentlv.
B. Effective Januarv 1, 2010, and thereafter, no nerson shall ouerate a securitv alarm
svstem in the Citv that fails to differentiate oolice incidents (i.e.,
burp-larv/propertv/intrusion alarm activations. robberv/hold-un/nanic/duress alarm
activations) from fire, medical or other non-oolice incidents, or that fails to accuratelv ,
revort such incidents independentlv. Ordinance 09-020 False Alarm Pap_e 12 of 25
DRAFT
Section 21. Adontiniz Spokane Vallev Municipal Code 7.20.100: SVMC 7.20.100 is
I adopting as follows:
Section 7.20.100 Alarm Dispatch Re4uests
A. Alarm disvatch reauests shall be made in the manner orescribed bv the alarm
administrator and approved bv 911 and police disaatch.
B. Alarm disoatch reauests mav include, but are not limited to, the following
information:
1. Alarm site reLyistration number.
2. Location of the alarm activation.
3. Tvpe of alarm activation fburplarv/uropertv/intrusion/robberv/ panic/hold-
ua/duress or roll-over/airbaiz deplovment).
4. Alarm business' incident number (or other official incident identifier).
5. Alarm business' assiQned control number.
C. Alarm disoatch requests made to the department (or its desienee) shall be for nolice
incidents onlv. and shall accuratelv indicate the tvpe of alarm activation
(burialarv/vronertv/intrusion, robberv/hold-un/nanic/duress) that is the nroximate cause
for the alarm disoatch request.
D. No alarm business shall initiate an alarm disoatch reQuest if it knows, or reasonablv
should know, that doinp- so would cause an emDlovee of the Citv to resnond to an alarm
site containing a urotective/reactive alarm svstem.
E. No disoatch reQUest and subsequent police response to a robberv alarm (as defined in
SVMC 7.20.020 mav be cancelled bv the alarm user. In everv case at least one officer
shall resaond to affirm that the alarm user is not under duress of anv kind.
Section 22. Adoating Spokane Vallev Municipal Code 7.20.110: SVMC 7.20.110 is adopted
as follows:
Section 7.20.110 Duties of Alarm Installation ComQanv and/or Monitorine Companv
A. All alarm installation and/or monitoring comoanies sball ensure that their customer
information is undated with the alarm administrator or desienee at least monthlv. This
information shall include:
1. Customer name and contact information (i.e.. all phone numbers);
2. Alarm site address and billine address;
3. Monitoring companv name and contact information: and
4. Installation date or date the alarm monitorinp- ended.
(lriiinanra 00_010Falca Alarm Papre 13 of 25
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B. All alarm installation and/or monitorinQ comoanies shall ensure that an on-site insaection of the operatinQ svstems for the alarm svstem shall occur at least once everv
three vears. The records of these insnections shall be made available to the alarm
administrator upon reQuest.
C. The alarm installation companv shall provide written and oral instructions to each of
its alarm users in the proper use and operation of their alarm svstems. Such instructions
will saecificallv include all instructions necessarv to turn the alarm svstem on and off
and to prevent false alarms.
D. Effective Januarv 1, 2010. and thereafter. alarm installation comaanies shall not
prozram alarm svstems so that thev are capable of sending one-ulus duress alarms.
1. Monitorinp- companies mav continue to renort one-plus duress alarnis received
from alarm svstems prouammed with one-vlus duress alarms nrior to Januarv l,
2010.
2. Effective Januarv 1, 2010, and thereafter. when a takeover or conversion
occurs. or if an alarm user reQuests an alarm svstem insvection or modification
nursuant to SVMC 7.20.050, an alarm installation comoanv must remove the
one-nlus duress alarm capabilitv from such alann svstems.
E. Effective Januarv 1, 2010, and thereafter, alarm installation comnanies shall not
install a device to activate a holdup alarm, which is a sinEle action, non-recessed button.
F. Effective April 1, 2010, the alarm installation companies shall, on new installations..
use onlv alarm control panel(s) which meet SIA Control Panel Standard CP-0 1.
G. An alarm companv shall not use automatic voice dialers which call 911 or the volice -
denartment. , H. After completion of the installation of an alarm svstem, an alarm installation comaanv
emnlovee shall review with the alarm user the customer false alarm orevention checklist
established bv denartment nolicv.
1. The monitoring companv shall make an alarm dispatch reQuest for a nolice officer
resaonse to a burizlar alarm siLynal, including panic, duress and hold-un siLynals. A
residential alarm user is provided one false alarm response duriniz the first sixtv days
followiniz an alarm svstem installation without anv charge.
J. A monitorinp- companv shall:
1. Renort alarm activations or sinals bv usine the teleahone nLunbers desi2nated
bv the alarm administrator;
2. Attemnt to verifv everv burelar alarm sienal nrior to reauestinp- a uolice
disuatch bv mal:ioiz at least two phone calls to the resnonsible partv or parties.
This procedure does not aDplv to duress or hold-up sijznals:
3. Communicate alarm dispatch requests to the Spokane Vallev police in a
manner and form determined bv the alarm administrator:
4. Communicate caacellations to the Svokane Vallev nolice in a manner and
form determined by the alarm administrator:
5. Ensure that all alarm users of alarm svstems equipped with duress, hold-up or
panic alarm(s) are given adequate training as to the proper use of the duress,
hold-uv or vanic alarm(s). Alarm svstem training should be nrovided to everv
alarm user and/or additional trainine nrovided in situations where the alarm user
Ordinance 09-020 False Alarm Page 14 of 25
DRAFT
has established a hiEh incident rate of false alarms resultine from unintentional
or accidental activation;
6. Communicate anv available information (north, south. front. back. floor, etc.1
about the location on all alarm sianals related to the alarm dispatch reQUest;
7. Communicate tvne of alarm activation (silent or audible, interior or
perimeter);
8. Provide an alarm user reeistration number when reauestinE an officer
dispatch;
9. After an alarm disnatch reauest, uromotlv advise the Svokane Vallev volice if
the monitoring comoanv knows that the alarm user or the responder is on the
wav to the alarm site:
10. Attemat to contact the alarm user or resoonder within twentv-four hours via
mail, fax, telephone or other electronic means when an alarm disoatch reQuest is
made; and
11. Effective Januarv 1, 2010, monitoring comuanies must maintain for a oeriod
of at least one vear from the date of the alarm disvatch request, records relatine
to alarm disnatch reauests.
a. Records must include the:
i. name, address and teleahone number of the alarm user:
ii. alarm svstem zone(s) activated;
iii. time of alarm disaatch reQUest: and
iv. evidence of an attempt to verifv.
b. The alarm administrator mav reauest copies of such records for
individuallv named alarm users.
c. If the reauest is made within sixtv davs of an alarm disDatch reQUest,
the monitorine comuanv shall furnish requested records within three
business davs of receiving the rectuest.
d. If the records are reQuested between sixtv davs to one vear after an
alarm disvatch reQuest, the monitorine comuanv shall furnish the
reQUested records within thirtv davs of receiving the reauest.
K. An alarm installation comoanv andlor monitorin2 comoanv that purchases alarm
svstem accounts from another person shall notifv the alarm administrator of such
nurchase and vrovide details as mav be reasonablv reQUested bv the alarrn administrator.
Section 23. Adoptina Spokane Vallev Municinal Code 7.20.120: SVMC 7.20.120 is adopted
as follows:
I Section 7.20.120 Compliance with Monitoring Standards Required
nn n01n r.,.i,.,. A 1,.-
Uanr1 S nf 7S
DRAFT
All alarm businesses eneaged in monitoring alarm svstems in the Citv shall comolv with the monitorinS standards set forth in SVMC 7.20.110.
Section 24. Adonting Spokane Vallev Municinal Code 7.20.130: SVMC 7.20.130 is adopted
as follows:
Section 7.20.130 Alarm Dispatc6 Request Cancellations
A. An alarm dispatch reQuest mav be canceled onlv bv the alarm business initiatine the
reQuest prior to the point the responding police officer reports arrival at the alarm site.
B. Alarm dispatch requests may be canceled in accordance with the procedures
established bv the alarm administrator and aQproved bv 911. police disnatch and bv the
alarm business makine the oriszinal reauest.
C. Alarm disvatch reQuests canceled prior to the police officer's arrival on scene are not
subiect to false alarm service fees.
Section 25. Adopting Spokane Vallev Municipal Code 7.20.140: SVMC 7.20.140 is
amended as follows:
Section 7.20.140 Prohibited Devices
A. Effective Januarv 1, 2010, and thereafter. no nerson shall operate a securitv alarm
svstem in the Citv that has a siren, bell or other signal audible from anv propertv adiacent ,
. to the alarm site that sounds for lon2er than five consecutive minutes after the alarm is
activated, or that repeats the five-minute alarm cvcle more than three consecutive times
without resettine.
B. Effective Januarv 1, 2010. and thereafter, no person shall operate a securitv alarm
svstem in the Citv that is prop-rammed for "one-plus" duress alarms.
Section 26. AdontinQ Snokane Vallev Municival Code 7.20,150: SVMC 7.20.150 is adopted
as follows:
Section 7.20.150 Violations
A. The following actions constirirte unlawful use of a securitv alarm svstem:
1. Anv nerson who activates a securitv alarm svstem with the intent to renort:
a. Suspicious circumstances. or
b. Anv non-criminal incident, or
c. A need for fire, medical or other non-volice services; or
2. Anv verson who violates the provisions of SVMC 7.20.090(A) or (B) or
SVMC 7.20.140(A) or (B) is subiect to cost recoverv fee for the imnrover `
activation of the securitv alarm svstem.
Orclinance 09-020 False Alarm Paee 16 of 25
DRAFT
B. Nothine in this section shall orevent the installation of a sinale renortinia device for
both tvnes of securitv alarms, fire alarms and medical alarms, provided that such device
comnlies with SVMC 7.20.090 and fire code reQuirements.
Section 27. Adonting Snokane Vallev Municipal Code 7.20.160: SVMC 7.20.160 is adopted
as follows:
Section 7.20.160 Appropriating Public Police Services for Private Purposes Subject to Cost
Recoverv Fees
A. Causinta police to eneage in a false alarm response constitutes an aonropriation of
oublic police services for private aurnoses and is subaect to a cost recoverv fee.
B. The alarm user is resoonsible for pavment of his registration and cost recoverv fees.
C. When, in the oainion of the resoonding officer(s), an alarm disoatch reauest can be
reasonablv associated with an actual or attemoted criminal offense at the involved alarm
site, the alarm is valid and the resaonse is considered a basic uolice service not subaect to
cost recoverv fees.
D. When. in the oninion of the resnondina officer(s). an alarm disvatch request can be
reasonablv attributed to an earthauake, hurricane, tornado or other unusually violent act
of nature, no cost recoverv fee shall be assessed.
E. When. in the ooinion of the resaondiniz officer(s), an alarm disoatch reQUest cannot be
reasonablv attributed to the conditions described in subsection /Cl or (D) of this section.
the incident is a false alarm and the qolice officer response is considered an
anpronriation of nublic police services for private purposes that is subiect to cost
recoverv.
F. When the resaonding officer(s) is (are) unable to determine if an alarm is valid or
false because of inaccessibilitv of the alarm site, the response is uresumed to be a false
alarm resaonse, and is subiect to cost recoverv fees as set forth in the Master Fee
Schedule.
Section 28. Adopting Spokane Vallev Municipal Code 7.20.170: SVMC 7.20.170 is adopted
as follows:
Section 7.20.170 Fees for AtDnropriatine Public Police Services for Private Purposes
A. The cost recoverv fees for appropriatina public police services for private purooses
are in the Citv's Master Fee Schedule, pursuant to SVMC 7.20.310.
1. Senarate rates mav be established for commercial lDronerties and residential
prouerties resnonses to false burelarv/propertv/intrusion alarms and to false
robberv/hold-un/nanic/duress alarms.
2. The established rates shall assure that the full cost of oolice response to false
securitv alarms is recovered bv the Citv.
B. Cost recoverv fees are assessed based on the response requested. An alarm disoatch
repuest renorting a robberv alarm, for examole, is subiect to the false alarm venaltv fee
aonlicable to robberv false alarm resaonses, even if the alarm activation should oroverlv
have been renorted as a burElarv alarm.
no_n)n Vateo e ta,,,, PaQe 17 of 25
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Section 29. Adontin2 Spokane Vallev Municinal Code 7.20.180: SVMC 7.20.180 is adopted
as follows:
Section 7.20.180 Authorization to Issue Citations and Assess Service Fees
A. The alarm administrator is granted a saecial commission bv the chief of nolice to
issue citations pursuant to this chauter.
B. The alarm administrator is authorized bv the citv council to assess costs aursuant to
SVMC 7.20.170.
Section 30. Adontiniz SAOkane Vallev Municipal Code 7.20.190: SVMC 7.20.190 is adopted
as follows:
Section 7.20.190 Fee ProcessinQ
A. Alarm businesses contracting with customers to provide monitorine services (or their
a2ents) shall assure that customers residinp- in the Citv complete initial reizistration forms
and remit the reauired reaistration fee to the Citv (or its desiiznee) urior to activation of
monitoring service.
B. All fees are due and pavable on receipt. Fees that are unpaid for thirtv davs or more
after the date of initial invoice are considered nast due for purposes of tbis chapter.
C. A late fee of ten dollars per month or ten percent of the outstanding balance per
month, whichever is greater, mav be irnposed on nast due accounts to cover the cost of processinR and collection. .
Section 31. Adopting Snokane Vallev Municioal Code 7.20.200: SVMC 7.20.200 is adopted
as follows:
Section 7.20.200 Suspension of Reizistration
A. Anv alarm user having more than three false alarm resQOnses in anv calendar vear
mav, on the event of the fourth such incident, have his alarm registration susoended for
ninetv davs or the balance of the vear for which the reeistration is valid. whichever is
greater.
B. Anv alarm user having annual registration and/or false alarm cost recoverv fees nast
due in anv vear shall have his reszistration suspended until all outstandinia fees have been
vaid in full.
C. Furnishinp- false information on an alarm rep-istration application is nrohibited.
1. On the first offense of fumishinp- false information, the alarm administrator
shall susuend the alarm user's reLyistration for thirtv davs.
2. On the second offense of fumishiniz false information, the alarm administrator
shall susvend the alarm user's registration for the remainder of the registration
period.
Ordinance 09-020 False Alarm Page 18 of 25
DRAFT
Section 32. Adopting Snokane Vallev Municinal Code 7.20.210: SVMC 7.20.210 is adopted
as follows:
Section 7.20.210 False Alarm Awareness Classes
A. T11e alarm administrator shall ensure that the on-line false alarm awareness class is
available for those alarm users haviniz four or more false alarm activations in any
calendar vear.
1. Each alarm user eligible for the class shall bv contacted bv mail or bv nhone
and asked to take the class.
2. The letter sent in these cases will soecifv the web aage address and the user
password to be used that will show that the user has read and passed the class.
B. Comnletion of the false alarm awareness class conducted by the alann administrator
bv an alarm user (i.e.. the verson resoonsible for oaeration of a reeistered alarm svstem)
mav serve in lieu of a reeistration susvension one time oer reeistered alarm site. This
shall apnlv onlv in cases of the number of false alarm activations, not for non-pavment of
anv assessed reeistration fees or cost recoverv fees for nolice resaonse to a false alarm.
Section 33. AdoptinR Snokane Vallev Municinal Code 7.20.220: SVMC 7.20.220 is adopted
as follows:
Section 7.20.220 Aapeals
Cost recoverv fees mav be appealed to the alarm anpeals officer, as follows:
A. The anneal nrocess is initiated bv the alarm user sendinp- a letter to the alarm aoneals
officer reQuesting an appeal conference. that the cost recoverv fee be waived, and
specifvinp- the reasons for the aoneal and submittine the scheduled anneal fee. This letter
and anpeal fee must be received bv the alarm anneals officer within thirtv workine davs
after mailing of the initial invoice to the alann owner.
B. Service fees mav be appealed onlv on the grounds that the incident cited as the basis
for tlle service fee was, in fact, not a false alarm resuonse. The alann user must, in his
letter requesting an aapeal, describe detailed, credible evidence in his possession that
supports the contention that the involved incident was a valid alarm, as described in
SVMC 7.20.160(C) or (D).
C. The alarm aaneals officer mav reiect reauests for anaeals that are not suonorted bv
detailed, credible evidence of criminal activitv or for one of the listed reasons in the Citv
of Spokane Vallev false alarna apveal euideline form bv the aonellant. Notice of
reiection of a request for this initial appeal shall be sent to the appellant in writinQ within
ten workinE davs followins receiot of the avDeal reauest bv the alann anueals officer.
D. Whenever the first avaeal is denied, the alarm user mav then file a second written
apneal requesting an in-nerson hearing.
nn n'In IC.,t,.e A t.,,..., PaoP 1 9 nf 75
DRAFT
1. This rea uest must be received within thirtv davs from the mailinia of the denial . ~
afthe frs# level ofanr)eal, .
2. Al1 hearines shall he heard bv an ataneals afficer anmointed bv the chief of
police. -
3. T'he alarm administratar sha11 serve as the Citv"s reDresentative i-n these
hearinzs.
The filinst o#" a reQUest far an avveal conferenm with aii alarm apmeals officer sets aside
anV nending service fee or related servim sus»ersionlrevocation until the alarin appeals
PffiCer eather rejects the apUeal requeSt, as describe,d in subsection (C) of this section, or
renders a f nal decisiorr.
E. The alar-m aiDpeals officer_ on recei-pt of a request for a hearin,g. shall conduct an
an)eat conference wi#hin thirtv vvorkinp- davs after recejvuae the aiDpeal re(juest. The
a1arm_ administratar mav also canfact the a-p 13ellant and affer a resolution or Modification
of#.he cost recoverv fees nriar to the scheduled hea,rina.
F. At the conference, the a1arm administrator shall uresent evidence of the Citv's behalf
suiDvorfinp- the case that f.he appiicable cast recoverv fees are }aased on no]ice resvonse #o
an actual false alarrrX. 'Z'he alarm aomeals officer shall consider this eaidence and anv
information nresented bv anv interested person(s). j .--I. Because false a1arm resnonses are based on #he tarofessional iudmrnent of
the resnandine of`ficer usine the facts lcnown to the affi'ccr at the t-ime of the
incident. the burden of urao#' in almeals is on the anpellant.
2. The aDDellant must establish with credibie evidence that facts not
considered bv the QfFicer existed at the time of the inoident lead tv ihe reasonable
canclklsion that the -incident invnlved was a valid alarn, as described in SVMC
7.20.160(C) or (D).
3, The alarm anneals officer shail make h-is decision basexl on the oresence of
s11Gh faCts aIld Co11ClUS1_DI75.
G. The alarm aimeals officer shall render a decisian and notifv the aapellant and the
alarm adrninistrator #hereof in vvriti-niz within tv+rentv workiniz davs sfter the appeal
conference is held. 'I`he alarm avneals oicer mav af~irm, u+aive. cancel, or modifv t:he
penaltv fees or actians that are the subiect of th~ a-oneal. -
H. If the alarrn aar)eals ofFicer affinns ar modi~'ies the amount of aservice fee due, that
amount becomes immediately due and pavable.
1. Av-Deai decisinns are reviewed and apuraved 6v the chief of police nrior to becoming
afficial. The officia] decision of the a1arm anveals officer is final, and ne► -fturther auneals
vr re-motlies are available.
. .
Crdinance 03-020 False Alarm Paee 20 of 25
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Section 34. Adoatine Snokane Vallev Municinal Code 7.20.230: SVMC 7.20.230 is adopted
as follows: •
Section 7.20.230 Authoritv of Alarm Apaeal Officers
The followine cases shall be within the iurisdiction of the alarm administrator and the alarm
aoneals officer(s) under the terms and orocedures of this chanter:
A. Anv and all false alarm aopeals governed bv this chapter.
B. Alarm license suspensioa of anv svstem located within the Citv or its iurisdiction
governed bv this chapter.
C. Administration of service fees and/or fines related, to or aoalicable to. anv securitv
alarm svstem authorized bv this chanter.
D. Anv and all other administrative alarm aaneals as thev mav uertain to securitv alarm
svstems located within the Citv.
Section 35. Adoptina Spokane Vallev Municinal Code 7.20.240: SVMC 7.20.240 is adopted
as follows:
Section 7.20.240 Alarm Appeals Officer Selection - Oualification and Removal
A. The alarm anpeals officer(s) shall be annointed bv the chief of oolice.
B. The alarms appeals officer(s) shall be aaaointed solelv with regard to their
aualifications for the duties of the office and will have such traininQ and exoerience as
will qualifv them to conduct administrative or Quasi-iudicial hearings on regulatorv
enactments and to discharee anv other conferred functions.
C. The alarm aaaeals officer(s) mav be removed from office bv the chief of uolice.
Section 36. Adovtin2 Snokane Vallev Municipal Code 7.20.250: SVMC 7.20.250 is adopted
as follows:
Section 7.20.250 Improper Influence, Conflict of Interest, Appearance of Fairness
A. No Citv official, elective or aDnointive, shall attemnt to influence the alarm aaneals
officer in anv matter officiallv before him so as to constitute misconduct of a public
office under chapter 42.20 RCW or a violation of the aovearance of fairness doctrine.
B. The alarm appeals officer(s) shall conduct all proceedinLS in a manner to avoid
conflicts of interest or other misconduct and to avoid violations of the aopearance of
fairness doctrine. If such conflicts or violations cannot be avoided in a Qarticular case,
the alarm appeals officer shall assimn an alarm appeals off'icer as a pro tem to act in his
absence.
Section 37. Adoating Snokane Vallev Municiaal Code 7.20.260: SVMC 7.20.260 is adopted
as follows:
Section 7.20.260 Organization - Rules
nrrlinance 09-020 False Alarm PaQe 21 of 25
DRAFT
A. The a.larm atmea1 v~~er(s) shall be emNDowered tv adapt rules far the schedulina and '
c,anduct of hearines a.nd ather vrocedural matters related to the duties of his offce.
1. Sueh ru1es mav iiravide for cross exarninatiQn of witnesses,
2. Further, such nu1es shall vrovide far recarding of #he nroce-edimis and for
cornDhance with the state. federal and Cih{ laws which mav govern such a
nroceedi~e,
B. In renderine a decision, the alarm atapeals o-fFicer{s} is hereby authariaed to ta.ke
iudicial notice of all dulv-adopted rules, ordinances, s#andards, ptans. reaulations and
volicies of the CitY and other oubl3c aizencies. -
Sectian 38; AdoDtinsi Svokane Vallev Mun.icioal Code 7.20.270: SV1vIC 7.20.270 is adopted
as follows;
Section 7.20.270'Exceptions
A. The urovisions of this ehaDter sha11 not at)t)lv to temporarv alarm svstems used bv the
deoartment or other Dublic 1aNv enforcement aszencies far investYp-ative nr urotec#ive
puraoseS. .
B. Governrrrent Facilities.
1. Government £acilities as defined ia SVMC 7.20.020 are subiect to the
fallowinii snecial rules: + .
a. Fee Structure: - -
i. ~overnment facilaties are subiect to annual rep-istration rules
(i.e., vroviditta cantact information for the ala.rm svstem)„ but
are exemut from Qavmeii# of the an.nual reaisi:ration fees
es#ablished nursuant ta SVMC 7.20.310.
ii. No cost recoverv fees shall be chamed for nalice resnanse(s)
to falso alarms at go~cmment facilities.
b. Government facilities are exemn# from having police response.
susDended. - - - -
2. To auali-fv far the saecial rules and exemptians under this section, an aiarm
si#e must meet the followina criteria:
a. The site is lacated vvithin the Ynunicival boundaries of the Citv; an+d
b. The site meets the criteria as defiaed in SVMC 7.20.020 "Cxovernment
Facililv.,,
3_ Unnn the fourth resuonse to a false alaxm in anv calendar vear, aresnonsible
padv for t~e sznvernment alarm site shall meet with the alarnn and admiriistrtator,
and vreserit a false alarrn abatemen#; Man.
4. The alarm administrator mav nnalc.e anv nther sl3ecial ru'les and exceDtions as
are deemeA necessarv to assure that ap-Drnpriate oro#ec#.ion and accauntabilitvis
maintained at sovernment sltes.
Ordinance 09-020 False A~arm Page 22 of 25
DR,4FT
Section 39. Adootkng Snokane Vallev Mranicipal Code 7.20.280: SVMC 7.20.280 is adnpted
as fallows:
Sectian 7.20.280 Special Itules ADPlicabie t4 Puhlic Schaals
A. Pu6iic schoo1s are subject to the fo1lowing svccial rules:
1. Pub1ic schools axe subiect to the fallowinc! service fee structure:.
a. Public schoals are subiect #o a-nnual re2istration rules (i.e.. providine
informatian an the alanrr svstem and contac# inforrnation). but are
exema from oavinia the annual reeistration fees aovlicable to
~overnment facilit'es, as described in S'~1I1~C 7.20.27(}(B~.
b. N'o fee is chareed for the f.irst faise alarrn in anv calendar vear.
c. The fee foi` fhe second false alarm in anu calendar vear is waived,
oravided #he site administrator (nr desianee) successfullv comvletes the
on-line fa1se ala.rm awareness class.
d. The tliird and all subsepuent false alartr►s -in anv calendar vear are
charized at #he standasd service fee rate.
2. Public schools sites are ~~emot from susDension.
B. To qualifv for #he smcial ru1es and exemotians under this section, an alarm site must
meet the fnllowiniz criteria.
1. The site is lacated -vuithin the municxnal boundaries ofthe Citv: and
2. The site is a nublic school servine child.ren in one or mare of erades K-12,
awned and ooexated bv the East V'allev School District. West Vallev School
District, Centa`a1 Vallev School Dis#rict. ar School District 81. or
3. The site is a tDublic schaol site servinsz children in one or rnore of izrades KW12,
aawned and oDerated bv East Va1lev Schacrl District, WestVallev School District,
Central 'V'a'llev School T>ishict. or School Dis#rict 81.
C. The alarrn administrator mav rnake anv other snecial. ru1es and excentions as are
deemed necessaru to assure that annraDria#e urotection aryd ac,countabilit►r is maintained
at oubl'rc schoals. . _ y
Seetion 40. AdoDtinia Spakane Vallev Municival Code 7.20.290. SVMC 7.20.290 is advpte'd
as follows:
Sec#ion 3.20.29[] Conidentialitv of Alarm'lnfornaatian
A. All infonmativn-gathered throueh alarrn reeisfiratians, activstior~s of false ala:riris;
submissian of custainer iists bv aianm sales. instsllstion or manitorincE companies. ancUor
thraupJi the appe.als nrocess sha11 be held in c,onfidence bv all emniovees of the Citv and
its third oartv adrninistraxor. if avnlicable. Such informatian is vroDrictarv and is herebv
declared conf dential.
ClrrainanrP A{IMM'Pa1CP Alslrnl P[lm 23 Of 25
DRAFT
B. Absent snecial circumstances or court order. no information eatllered through alarm
reizistrations. activations of false alarms, submission of customer lists bv alarm sales,
installation or monitorine comvanies. andlor throueh the aoveals vrocess shall be
released to the oublic or anv other nerson.
C. This information mav be released bv the alarm administrator to another law
enforcement agencv, the applicable alarm user and/ or his installation or monitoring
comnanv uvon written reuuest.
Section 41. Adontiniz Snokane Vallev Municioal Code 7.20.300: SVMC 7.20.300 is adopted
as follows:
Section 7.20.300 Scope of Police Dutv - Immunities Preserved
A. The issuance of an alarm registration does not create a contract between the Citv and
anv alarm user, alarm installation companv. or monitoring companv, nor does it create
anv dutv or obligation, either exoressed or implied, on the oolice department to respond
to anv alarm activation.
B. Anv and all liabilitv and/or conseauential damaee or loss resultina from the failure of
the nolice denartment to resaond to an alarm disaatch request is herebv disclaimed and
izovernmental immunitv as provided bv law if fullv retained.
C. Bv aavlving for an alarm reLyistration, the alarm user acknowledizes that nolice
resoonse to an alarm activation mav be imuacted bv the availabilitv of officers. nrioritv
of cunent calls for service, traffic. weather conditions and staffinR levels. Section 42. Adontiniz Svokane Vallev Municiual Code 7.20.310: SVMC 7.20.310 is adopted
as follows:
Section 7.20.310 Fees for Alarm Registration aod False Alarm Enforcement
The fees for rep-istration and enforcement shall be determined bv senarate resolution.
Section 43. Severabilitv. If any section, sentence, clause or phrase of this Ordinance should
be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause
or phrase of this Ordinance.
Section 44. Effective Date. This Ordinance shall become effective on January 1, 2010,
following publication of the ordinance, or a summary thereof, in the official newspaper of the City.
Adopted this day of )2009.
City of Spokane Valley
Mayor, Richard Munson ,
ATTEST: Ordinance 09-020 False Alarm Page 24 of 25
DRAFT
City Clerk, Christine Bainbridge
Approved as to Form:
Office of the City Attorney
Ordinance 09-020 False Alarm Page 25 of 25
- CITY OF SPOKANE VALLEY
Request for Council A►ction
Meeting Date: September 22, 2009 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business ~ new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Second Reading Proposed Ordinance 09-023, Hearing Examiner
Rules of Procedure -
GOVERNING LEGISLATION: SVMC 17.90, 18.20, Appendix B.
PREVIOUS COUNCIL ACTION TAKEN: On June 9, 2009 the City Council, by motion sent the
revised Hearing Examiner rules of procedure to the Planning commission to review and provide
their recommendations. On August 13, 2009, The Planning Commission met, held a public
hearing and forwarded the attached to the City Council, recommending approval.
BACKGROUND: The City of Spokane Valley previously had adopted code provisions defining
the role of the Hearing Examiner and incorporating the Hearing Examiner Rules of Procedure
developed by Spokane County in 1996. The proposed amendments updates the existing
ordinance, clarifying the role and responsibility of the Hearing Examiner as well as establishing
new hearing procedures to be followed, replacing the old rules of procedure. These ordinance
changes and new appendix, have been developed with input from the Hearing Examiner.
OPTIOOVS: Approve with or without modification.
RECOMMENDED ACTION OR MOT90N: Approve Ordinance No. 09-023.
BUDGET/FINANCIAL IMPACTS: NA
STAFF CONTACT: Mike Connelly
ATTACHMENTS
1. Amendments to SVMC and Appendix B.
2. Planning Commission minutes and recommendations
DRAFT
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
ORDINANCE NO. 09-023
AN ORDINAICE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON AMENDING ORDINANCE 07-015 SPOKANE VALLEY MUNICIPAL CODE
SECTIONS 18.20, 18.20.0209 AND APPENDIX B AND ADDING NEW SECTIONS 18.20.030,
040, 0509 AND 060, CONCERNING THE HEARING EXAMINER APPOINTMENT, POWERS
AND DUTIES, REMOVAL, EX PARTE COIVZMUNICATIONS AND CONFLICTS OF
INTEREST AND THE HEARING EXAMINER SCHEDULING RULES AND RULES OF
CONDUCT.
WHEREAS, on June 9, 2009, the City Council, by motion, sent the revised Hearing Examiner rules of
procedure to the Planning Commission for review and recommendations; and
WHEREAS, the Planning Commission met, held a public hearing on August 13, 2009, and fonvarded
to Council their recommendation that the proposed Hearing Examiner Ordinance changes and rules of
procedure be adopted; and
WHEREAS, this matter was scheduled for a first reading on the 15'hof September, 2009, and second
and final reading on the 22°d of September, 2009; and
WHEREAS, this amendment is consistent with the Spokane Valley Comprehensive Plan; and bears a
substantial relationship to the public health, safety and welfare and protection of the enviroiunent;
NOW, THEREFORE, THE CITY COUNCIL SPECIFICALLY ORDAINS AS SET FORTH
BELOW:
Section One: SVMC chapter 18.20 shall be amended as follows:
Formatl
~
Formatl
.Chapter.18.20----------------
-
HEARING EXAMINER
Sections:
18.20.010 Authority. - Field Ca
18.20.020 fs A^a Appointment
18.20.030 Powers and Duties
18.20.040 Removal
18.20.050 Ex Parte Communications
18.20.060 Conflict of Interest.
18.20.010 Authority.
The hearing examiner system is established ;n acccrdarce .vith the provisions of
RCW 35A.63.170, 36.70B.120(3) and Chapter 58.17 RCW et seq. (Ord. 07-015 § 4,
2007).
Ordinance 09-023 Amends Hearing Examiner Rules Page 1 of 20
DRAFT
18.20.020 ' Appointment.
A. The hearinq examiner is appointed bv the citv manaqer with reqard only for
qualifications for the duties of the office. The citv manaqer alternativelv mav contract
for hearinq examiner services or maV appoint one or more hearinq examiners pro tem.
_ , ,
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G. `rnni~l i iso permitc •
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- - •
- - • - - •
. . . , . B. The aualifications for the office of
hearinq examiner include a license to practice law in the state of Washinqton,
expertise in land use law and planninq and the traininq and experience necessarv to
conduct administrative or quasi-judicial hearinqs and to issue decisions and
recommendations on land use planninq and requlatory matters.
18.20.030 Powers and Duties.
A. The hearinq Examiner shall be under the administrative supervision of the City
Manaqer.
B. The hearinQ examiner shall have the followinq powers and duties:
1. Annuallv provide a written report to the city manaqer, citv council and director
of the communitv development department that states the number and type of
hearinQs conducted and decisions issued durinq the past vear, the outcome of such
decisions, recommendations for improvinQ the hearinq examiner svstem, and pertinent
observations and recommendations reqardinq land use policies and develoqment
requlations. -
Ordinance 09-023 Amends Hearing Examiner Rules Page 2 of 20
DRAFT
2. Upon request, meet with the citv manaQer, citv council or director of
communitv development department to discuss the written report.
3. Receive and examine available information, make site visits, take official
notice of matters, conduct public hearinqs, prepare a record thereof, and enter
findinqs, decisions or recommendations.
4. As a part of the conduct of public hearinqs the hearinQ examiner shall have
the authoritv to:
a. Conduct pre-hearinQ conferences;
b. Require the submittal of information;
c. Schedule and continue hearinQs;
d. Rule on all evidentiarv and procedural matters, includinq motions and
obiections aqpropriate to the proceedinqs;
e. Receive evidence and cause preparation of the record;
f. Requlate the course of hearinQs and the conduct of the parties and their
agents;.
,Q. maintain order durinQ the hearinq process; h. render decisions and issue written findinqs and conclusions;
i. include in a decision the conditions of approval necessarv to ensure that
the application complies with the applicable criteria for its approval; and
j. Revoke anv aqaroval for failure to complv with the conditions imposed bv
the hearinQ examiner where specificallv authorized bv the UDC or state law.
5. The hearinq examiner shall hear the followinQ matters:
a. Applications for variances;
b. Conditional use qermits;
c. Specia) use permits;
d. Conditional use permits and variances under the shoreline master
proqram;.
e. Preliminarv plats;
f. Appeals from any administrative decision of the department of community
development or the buildinQ official in the administration or enforcement of the
Spokane Vallev uniform development code or other land use code or requlation;
,a. Appeals on State Environmental Policv Act (SEPA) determinations;
h. Site-specific zone chanqes of property, includinq any environmental
determination (under SEPA);
i. Planned unit developments, includinq anv environmental determination
(under SEPA); and
j. Anv other applications or aqpeals that the citv council mav refer bv motion
or ordinance, specifically declarinq that the decision of the hearinq examiner can be
appealed to the citv council.
6. All hearinqs before the hearinq examiner shall be scheduled and conducted
in the manner set forth in Appendix B.
7. Appeals of any decision of the hearinq examiner shall be as is set forth in
Chapter 17.90 SVMC. (Ord. 07-015 4 4, 2007).
18.20.040 Removal
Ordinance 09-023 Amends Hearing Examiner Rules Page 3 of 20
DRAFT
The hearinQ examiner or hearinq examiner pro-tem mav be removed bv the citv . manaqer without cause; or, if servinq under a contract, accordinq to the terms or upon -
its expiration.
18.20.050 Ex Parte Communications
A. No person mav communicate ex parte, directlv or indirectlv, with the hearinq
examiner. The hearinQ examiner mav not communicate exp arte with opponents or
qroponents of anv application unless the hearinQ examiner make the substance of
such communication qart of the public record and provides the opqortunitv for anv,
partv to rebut the substance of such communication as provided bv law. The hearinQ
examiner mav reopen the hearinq record prior to a final decision to address such
matters.
B. This section does not prohibit ex parte communication reQardinq procedural
matters, communication bv the hearinQ examiner with his/her staff or the citv attornev's
office, communication bv the examiner for the sole purpose of convevinQ information
reqardinq the specifics of an application, or communication bv the examiner with
countv departments for the purpose of obtaininp information or clarification, so lonq as
the information or clarification received bv the examiner is made part of the record.
18.20.060 Conflict of Interest
The hearinq examiner mav not participate in a public hearinQ or decision-makinq
process where such participation would constitute a conflict of interest, pursuant to
chapter 42.23 RCW. Similarlv, thev may not participate in a public hearinq or decision-makinq process where such participation would violate the appearance of -
fairness doctrine, set forth in chapter 42.36 RCW, unless the parties to such hearinq or
decision consent to or waive their riqht to obiect to such participation.
- Two:~ppendix_B_ shall be amended as follows:~ Formatl
Section-
_._----------------------------------~---------------------------------------------------f:_-
- - Formatt
n- ----dix-B . Not Bold
PP---e---- - -
Hearinq Examiner Schedulinc~ Rules Af °r^^°~'~-~°-~^r *h° V°"ro"~ Cvar++iner .,.,a Formatl
and Rules oft#e Conduct Formatf
QEFnQE -ruE ROAQn i iniTV rnnnnniccinniEQc
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iN TuE nne-r-r-Eo nF AnnoTiniG oi ii Ec ~
g~ DRnr~~ni ia~ F= nQ -ruF nF= P r9 nF ~
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-ruE uEoQiniG EvenniniEu ~
WHEREAS, , ~►es.#~eR
22.2:2 . ,
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WHEREAS,
, ,
Ordinance 09-023 Amends Hearing Examiner Rules Page 4 of 20
DRAFT
~ , 1996, aF;d
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Schedulinq of Hearinqs-------------------- Formatt
- -
B. Notice of Hearinq - Effect of Notice. pt
C. Staff Reports on Applications.
D. Site Inspections.
E. Presentation of Evidence
F. Reopeninq or Continuinq Hearinqs
G. Dismissal of Application
H. Record of Hearinq
1. Decision
J. Reconsideration, Clerical Errors
~ _ Formatt
-
7 I~lofini~innc~
~
2
a
5 AutheFAY
6 SGhedwling of He i
7 T*mel;ne66 ef HeaFiRgS
9 HeaFiRg BaGkieg
9 NGt;Ge ef HeaFiF; E=:ffeGt hintir-9
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Ordinance 09-023 Amends Hearing Examiner Rules Page 5 of 20
DRAFT
4-7 F, ~ =i
~ pi
'
_ ..---{Formatt
A. ..Schedulinq of Hearinqs.
-
- - - -
1.. . The department, in coordination with the hearinQ examiner, shall prepare an Formatl
- - - - - -
- - - - -
official aqenda indicatinq the dates and times that matters will be heard. The Formatl
official aqenda shall comply with all time limits set forth in RCW 36.70B.110. Formatt
2.. When qractical, minor applications, such as a variance or matters that take less ~
- ~Formatl
t i m e, s h a l l b e h e a r d a t t h e b e q i n n i n q o f t h e d a v' s a q e n d a. Formatt
3.. T h e h e a r i n q e x a m i n e r m a v c o n s o l i d a t e a p p l i c a t i o n s i n v o l v i n q t h e s a m e o r -
- ---------.._._.._.e..--------
- - - -
r l a t e d p r o p e e s f r h e a r i n . Formatl
~C Formatl
B. Notice of Hearina - Effect of Notice. Formatl
1. . Each public notice required for the hearinQ of an application shall conform to
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ~
- FormaH
applicable statutorv and ordinance requirements. The notice should contain a+
statement that the hearinq will be conducted in the manner set forth in Appendix Formatl
B Formati
2.. . Failure of a person entitled to receive notice does not affect the iurisdiction of Formatl
- - - -
the hearinQ examiner to hear the application when scheduled and render a ~ Formar
decision, if the notice was properlv published, mailed and posted. Formatt
3.. A person is deemed to have received notice if- the- - -qerson aQpears- at -
-the - - - - - - - - ( Formatl
- - -
- - - -
hearinQ, or submits written comments on the merits of the aqqlication, and the Formati
person fails to obiect to the lack of notice promptly after the person obtains ,.FFormatl
actual knowledqe of the hearinq date. _F,
4. Disqualification. If required notice is not qiven and actual notice is not received,
l- - - - - - - - - - - - - - - - - - - _ ~ F i
the hearinp examiner mav reschedule the hearinq or keep the record open on
the matter to receive additional evidence. Formatt
Formatt
C. .Staff Reaorts on Aaplications.
~---------------------------------------------------------------------------------------------1"-------{ Formatt
1. . The department shall coordinate and assemble the comments and ~ Formati
recommendations of other Citv departments and commentinq aqencies, and
shall make a written staff report to the hearinQ examiner on al) applications. Formatt
2. . At least seven calendar davs qrior to the date of the scheduled public hearinq, Fortnatt
- - - - - - - - - - - - - - - - - - - - - - - - - - -
-
- examiner- - - and mailed- Forrnatt
-be-filed-with-the -office-of- the-
-hearinq-
the staff report -shall-
bv first class mail or provided to the applicant. At such time, the department Formatt
shall also make the report available for public inspection. Upon request, the Formatt
department shall provide or mail a copy of the report to anv requestinq person Formatt
for the cost of reproduction and mailinq. Formatt
3...If the staff report is not timelv filed or furnished, the hearinq examiner mav at
- ormatt
- F
his/her discretion continue the hearinQ, considerinq the preiudice to anv partv Formatt
and the circumstances of the case. 1=~ Formatt
- to-the-department -
4.. Th-e-heari- -n-q -exa-m-in- ----er mav- -make- -recommendations -
- on- the
-
-
-
-
-
- Formati
format and content of staff reports submitted to the hearinQ examiner.
,s Formatt
A Site Inspections„----- .
-...o....----------- -
-r FormaH
1... The hearinq examiner may make site inspections, icmav occur at anv time
after the staff report on an application has been fled with the hearinq examiner. - Format1
~
~
and before the examiner renders a final decision. The hearinq examiner need ' Fr--^l
not qive notice of the intention to make an inspection. F' I
~ Formatt
Ordinance 09-023 Amends Hearing Examiner Rules Page 6 of 20
DRAFT
Z- - _ The inspection and the information obtained from it shall not be_construed as Formatl
- - - - - - - - -
new evidence or evidence outside the record. If an inspection reveals new and Font colc
'
unanticipated information, the hearinq examiner mav, upon notice to all qarties ~Formaa
of record, request written resqonse to such information or reopen the hearinQ to Hanging:
consider the information. Formati
,E.. .Presentation of Evidence ._.---Formar
1. . The format of the public hearina shall be orQanized so that the testimonv and pt
- - .
written evidence can be presented Quicklv and efficientlv. The format will Formatt
Qenerallv be as follows: Formatt
a.. a brief introduction of the matter bv the hearinq examiner; UnderlinE
-
- - - -
-
-
- - - - - - - - - - - - - - - - - - - - - - - - - - -
- of-the-
- - includinq- -
b. . -a- - - - -report-bv division-
- staff-
-official-file--on-the_ Formatt
- introduction-
- - - - - - - - - - - - - - - - - - - - - - pt
,
application and its procedural history, an explanation of the application,
~ ~ Formatl
includinq the use of visual aids, and the recommendation of the division on Hanging:
the application-, ~ Formatl
c.. the submittal of testimonv and documents by the partv with the burden of pt
I
proof at the hearinq, typically the applicant on an initial application or the Formatt
appellant in the case of an appeal; followed bv persons in support of such Hanging:
partY's position; , Not at 1
d.. the submittal of testimonv and documents bv opposinq parties; Formatl
e.. rebuttal: ~'1 ~ pt
f.. questions and clarifications; Hanging
- - - - - - - - - - - - - - - - - - - - - . . . . _
- - -
a. . closure of the hearinQ• Formatt
h. . closure of the record and continuation of the matter for final decision.-, pt
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
,
For
2. . All reasonablv probative evidence is admissible bv the hearinq_ examiner. The ',;~;p Formatt
- - - . -
, t
hearinq examiner may exclude all evidence that is irrelevant, immaterial or ' Formatt
undulv repetitious. The iudicial rules of evidence are not strictlv applied, but
pt
mav be used by the examiner for quidance. The hearinq examiner shall accord Formatt
such weiqht to the evidence as he/she deems appropriate. pt
3.. Documentary evidence may be received in the form of copies or excerpts, or bv Formatt
- - - H
incorporation bv reference, at the hearinq examiner s discretion. The examiner anging:
mav require that the oriqinal of a document be produced. A partv submittinQ Formatl
documentarv material at the hearinq should make copies available at the pt
hearinq for review bv the o~posincLpart r~. Formatt
Hanging:
~ 4. . The hearinQ examiner mav take official notice of iudiciallv copnizable facts;
- Formatt
federal, state and local laws, ordinances or requlations; the Countv's pt
Comprehensive Plan and other adopted plans or policies of the countv; and Formatt
,Qeneral, technical and scientific facts within the examiner's specialized pt
knowledqe; so lonq as anv noticed facts are included in the record and Formatl
referenced or are apparent in the examiner's final decision. ~'"pt
5. The hearinq examiner mav require that testimony be qiven under oath or Formatt
- - - - - - pt
affirmation. All testimonv taken by the hearinq examiner in an appeal under
section 11.10.170 of the Spokane County Code shall be under oath. ~ Formatt
6. The hearinQ examiner mav allow the cross-examination of witnesses. The pt
- Formatl
hearinQ examiner is authorized to call witnesses and request written evidence in pt
order to obtain the information necessarv to make a decision. The hearinq
examiner may also request written information from or the appearance of a
Ordinance 09-023 Amends Hearing Examiner Rules Page 7 of 20
DRAFT
representative from anv countv department havinQ an interest in or imqactinq ~ .
an application.
7. . The hearina examiner mav impose reasonable limitations on the number of Formati
- - - - - - - -
witnesses to be heard and the nature and lenqth of their testimonv to avoid pt
repetitious testimonv, expedite the hearinQ or avoid continuation of the hearinQ.
8. .The hearinq examiner mav cause the removal of anv person who is beina Formar
-
disruptive to the proceedinqs, or continue the proceedinqs if order cannot be pt
maintained. The examiner shall first issue a warninq if practicable.
9.. No testimonv or oral statement reqardinq the substance or merits of an Formati
--------------------i--------- - -
application is allowable after the close of the public hearnQ-.- -No documentarv - pt
material submitted after the close of hearinQ will be considered bv the hearinQ
examiner unless the examiner has left the record open for the submittal of such
material and all parties are Qiven an additional time to review and rebut such
material.
F. . Reopenina or Continuina Hearinqs Forman
.
1. . The hearinq examiner mav reopen or continue a hearinq to take additional pt .
- - . ~
testimonv or evidence, or other compellinq cause, provided a final decision has Formatt
not been entered. • pt
2.. If the hearinQ examiner announces the time and place of the continued hearinq FOrman
- Pt
on the record before the hearina is closed, no further notice is reauired. If the Formatt
hearinq is reopened after the close of the hearinQ, all parties must be qiven at pt
least five davs noticed of the date, time, place and nature of the reopened
hearinQ.
3. . Motions bv a partv for continuous or to reopen a hearinQ must state the reasons-
- Farmad
- -
- - - - -
therefore and be made as soon as reasonably poss'ible. The motion must - be Pt
submitted in writinq unless made at the hearinq. The hearinq examiner mav
continue or reopen a hearinq on his/her own motion, citinq the reasons
therefore.
~ 4. . If the decision of the hearinq examiner rests upon issues of fact or law not Formar
- - - - -
raised bv either partv at time of hearinq, the examiner shall continue and/or Pt
reopen the hearinq to a later date to allow the parties an opportunitv to
comment and/or present evidence on those issues of fact or law.
,G. .Dismissal of Application _ Formar
1. . The hearinQ examiner shall conduct the public hearinQ based on the completed pt
- . . . . .
application. If the hearinq examiner deems that the application has been ~ Formatt
substantiallv chanQed since it was deemed complete, the examiner shall pt
dismiss the application without preiudice and direct that a new application be Formatt
pt
submitted bv the applicant and appropriate fees paid therefore. If the hearinq ~
examiner determined that the proposal has been chanqed but not substantiallv,
the examiner mav continue the hearinq to qive reviewinq aqencies an
opportunitv to review the chanAes made and make recommendations deemed
to be necessary under applicable rules and requlations.
2.. The hearinq examiner mav dismiss an application qursuant to a request bv the Forman
applicant to withdraw an application, or for failure to the applicant to attend pt .
required hearinQs or provide reQuested information. If the apqlicant notified the division of buildinq and planninq in writinq of the desire to withdraw an
Ordinance 09-023 Amends Hearing Examiner Rules Page 8 of 20
DRAFT
, aoDii-cation r)rior tv notice of hearinq beina rriailed to the r)ersons entitled
- thereto, the dismissal shall be aIlowed without preiudice, and noted in the
armlicatian file. If the reauest for withdrawal of an aQmlication is received after
such notice aein-q mailed and before a final decision is rendered, the application
shali be dismissed with r)reiudice vvith the same effect as adenial of the
appaication vn the merits, in that the same vr similar apr)lica#ivn cannot be
considered bv the hearinci examiner for a ane vear perivd cornmencinq with the
date the in6tia1 aoDlicatian was deemed comQlete.
;W. Record of HearEn ~ ~ormatt
q---------------.----._.._._. -
1. The hearina examiner shall establish and maintain a record of all oroceedin , pt
_ - - a~
- - - . . ........,e------------------------------------------------------------------------ .
and hearinqs condvc#ed hv the exarniner. InclLld'nci an eIectrDnlc r~~ordinq - Formati
capable of beinq accurate[v transcribed and reproduced. Copies of the ~pt
recordinq and a~v wriften portions of the record shall be made available to the F°r""an
pt
public on r~auest for the cost vf reoroduction or transcriMion. as determined bv,
`
the chief examinef. -
2. The record shall include. but is nat limited to:
,
a, . th~ ~~I I ~Gat14n; Formati
-R--'--~] -----------e.e..ee~.nee.e,~__"...ee~ 2...e_,.,.- -----------------------------t
- -
b. de artment staff re art~ P-----------------------------------------------------------------------------------~---.
c. _ all evidence received or considered bv the hearinq_exarniner~ F°~'ma"
- - - - - 4------------------------------ pt
d, . the final writ#en decisivn of the hearinq examiner;
- - - - - - - - Fvrmat#
e. , a~i~lavit~ ofnoticefor thehearin~---------------------------------- -
._,__...__e----------•------------------------ , pt
f.. the environmental determinatEon reaardinq the application.
- - Forinatl
a.. the eEectronic recardinas vf the hearinas and r)roceedinas bv the hearin-a pt
-----------------------------------------------------------------------------------------------------------------------------------._o,.._~_, . .
---examiner; and ' ~~rmatl
h. . the departmental fiPe for the apprication, if Encorporated into the record bv the pt
e7CaVT'ililer. Formati
3.. The hearina examiner rnav au#horize a partv to have the proceedinps reported - pt
- - - •
bv acvurt reparter and have a stenoarar)hic transcriD#ion rnade a# the Dartv"s 'Format(
expense. The hearinq examiner mav also cause the orvceedinas #o be pt
reovrted bv a court reDorter and transcribed, , Fnrmati
Pt
4. .The hearina exarniner shall have cus#odv af the hearinq recvrd and shall
- - - Farmati
maintain such record until the oeriod for ar)r)eal of the examinees final decision ~.pt
has expired or the record is transmifted to court or the baard of cauntv ~~-Formatt
camrnissianers pursuant to an appeal of the examiner's final decision. pt
DeCIS1o17 ----._.Y--•_----Farrnati
1. . ~`he de~isi~n vfi the I~~a~rin~a ~~~m~n~r shall be in writinc~;_ include f~ndin ~
_gs_ and
~
- . . ~ .
GOnCEl,lsIQC1S based DI~ the CeC(]fd t{3 suppof~ the decIsIDCI, Set f0rth the rY1annEf ICl Formatk
which the decisivn would carrv out the Comr)rehensive Pfan and the pt
deV~lo[3fT'18f1~ reqUMatl0i1s IC'1 tf'1@ UDC, ar'1d IncEl.lde tr'1~ conteflts SpeCIfIed En ~ Formati
~ pt
SVMC 17,80. 130 (3)o .
2. . he hearinq examiner sha li render a fina ! decisian withi n ten (10) workin- _ da s F°r~'a"
~ - ~--------pt
foPlavtirinq the conclusian of aIl testFinanv and hearin-qs, unless a lonqeF tEme For„att
period is rnutuallv aqreed to in wrjtinq bv the appiicant and the Examiner. pt
I. Notice of the decision shaII be provided pursuant to SVMC 1 7.80.1 30 (4). F~rmati
~ J Reconsideration, Clerical Errars pt
. -•-Farrnati
pt
Ordinance 09-023 Amends Hearing Exarniner Ru1es Fage 9 of 20
DRAFT
1.. Anv aqqrieved partv of record may file a written petition for reconsideration with Fi- :i
.
- - - - - - - - - - - _ - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
-
-
- ~
- 1 . 0 calendar -
~ davs - followinq - the - date - of the hearinq pi
the - hearinq - - examiner - within
examiner's written decision. The petitioner for reconsideration shall mail or
otherwise provide a copy of the petition for reconsideration to all parties of
record on the date of filinq. The timelv filinq of a petition for reconsideration
shall stav the hearinQ examiner's decision until such time as the petition has
been disposed of in writinq by the hearinq examiner.
2.. The qrounds for seekinq reconsideration shall be limited to the followinq: Formatl
- - - - - - - - - - -
a. . The hearinq examiner exceeded the hearinq examiner's jurisdiction; pt
b. . applicable procedure in reachinq The hearinq examiner failed to follow the
_ Formar
- - - pt
-
the hearinq examiner's decision;
c. . The hearinq examiner committed an error of law; Formati
-
-
-not - -
- are- -
- - , - . ----p
d.. . _The -hearinq- -
- exam mer~s- -findinqs-
. conditions-
- conclusions and/or-
~
- Formatt
supported bv the record; pt
e.. New evidence which could not reasonablv have been produced and which is Formatt
- - - - -
material to the decision is discovered; or Pt
f.. The applicant proposed chanqes to the application in response to Formati
. - -
deficiencies identified in the decision. pt
-petition for reconsideration must: Formatt
3.. -The-
- - - - - - - -
-
-
-
- of -the pt
- address-,--and--davtime-
- number-
-telephone-
a.. Contain the name- ,-mailinq-
petitioner, or the petitioner's representative, toqether with the siQnature of p~ rmatl
the petitioner or of the petitioner's representative-,
~ Formati
b. . Identifv the_specific findinqs,, conclusions, actions,_ and/or conditions for p,
- -
which reconsideration is requested; F.~:,...;.J
c.. State the specific Qrounds uqon which relief is requested; pt
d.. Describe the specific relief reQuested; and Formatt
------W------------- -
e. . here-
-apqlicable,-identifv -the-spe-cific nature of anv newlv discovered pt
- - -
evidence or chanqes proposed. ~ Formati
4.. The petition for reconsideration shall be decided by the same hearinq examiner pt
- - - - - - ~ -
who rendered the decision, if reasonably available. The hearinq examiner shall ' FormaU
provide notice of the decision on reconsideration in accordance with SCC pt
30.72.062. Within 14 davs the hearinQ examiner shall: Formatl
pt
a.. Denv the petition in writinq;_
Formatt
b.. Grant the petition and issue an amended decision in accordance with the pt
- - - -
provisions of SCC 30.72.060 followinq reconsideration; Formatt
~ c.. Accept the petition and qive notice to all parties of record of the opportunitv pt
- - - - - .
to submit written comment. Parties of record shall have 10 calendar davs Forman
from the date of such notice in which to submit written comments. The ~ pt
hearinq examiner shall either issue a decision in accordance with the
provisions of SCC 30.72.060 or issue an order writhin 15 davs after the close
of the comment period settinq the matter for further hearinQ. If further
hearinq is ordered, the hearinq examiner's office shall mail notice not less
. than 15 davs prior to the hearinQ date to all parties of record; or
d. . Accept the petition and set the matter for further open record hearinQ to Formaa
- - - - - - - - pt
consider new ~evidence, proposed chanqes in the application and/or the
arquments of the parties. Notice of such further hearinQ shall be mailed bv ~
Ordinance 09-023 Amends Hearing Examiner Rules Page 10 of 20
DRAFT
the hearinq examiner's office not less than 15 days prior to the hearinq date
to all parties of record. The hearinq examiner shall issue a decision followinq
the further hearinq in accordance with the provisions of SCC 30.72.060.
5. . A decision which has been subiected to the reconsideration process shall not Formatt
. - - - - - ~ - - - - - - .
aQain be subiect to reconsideration - ; provided that a decision which has been pt
revised on reconsideration from anv form of denial to anv form of aqqroval with
preconditions and/or conditions shall be subiect to reconsideration.
6.. The hearinq examiner mav consolidate for action, in whole or in part, I'Y1l1ItIpI2 Formatt
- -
petitions - for reconsideration of the same decision where such consolidation pt
would facilitate procedural efficiencv.
7. . Clerical mistakes and errors arisinq from oversiqht or omission in hearinq Formatt
- - - - - - hearinQ examiner at anv time pt
either on the examiner's initiative or on the motion of a partv of record. A copy
of each paqe affected bv the correction, with the correction clearlv identified,
shall be mailed to all parties of record. This shall not extend the appeal period
fro the decision.
- Formatt
• - - - --------------------------o.........-
~
Underfin(
AuthG.Fibf . Formatt
~--•-------------o.. ---------•----------------------------------._-_o...._-----------------------------------------•-•----._._.---------------------------- 0", First I
{ Formatt
FnatterS nnminn hefnre ♦hn Llnarinn Cv~:;,m~,iRGT
2. 9 initi .
A. u »
l •
p
u » " "
DiViSiOR ef buildiRg _aRd oF divisiai; F:neaRS the PiVi i
aRd Pla.R.RiRn., •
C. « a' i~c-hiaf 1--loarinn Cve,{-»' a apA
ct »
mz-H°° rv-uring-E~ °mi~F ~Ji~~~~
P. " »
aRy , r
E. tt u
h~i t{~o ovarr~i r~or
u .
.
. .
• , ~
Evaminor. T,TM+n l..lo•~rinT~ Cv~cF -,Ay R~~~nina4o ov narFn ~rith
Ordinance 09-023 Amends Hearing Examiner Rules Page 11 of 20
DR,4FT
r~n•~~rar r~ ~h~~~,~,f ~ ~ inS-r r•nrrtirn~ •s ' •sr4 rtil-lhlir+ rar+nrrJ P ng
rtirru.rirJeg lhe r„pr-,nrFrtr3i#y fnr any ar4tir fn rr rii ~*~~r-,rtar,r~a- vi r.f rrirh r~ ~ ..a rn~~ ~-rc~~
r+n r-rs M i i r-ti i r+n' ' r4 •;c r, rn i r i rirarl ht i I =q, T C-w cy Himmr i neti C v•3 rni tti tmr rrti •3 ti F r+~'~`~~ti-ie
hi-o mrimri nr rannrrl rtirinr tna ln ri tn p r-irlrim cr+ ci ir•lt rn~~r
P_.
P4a#eLrrj, n rt rrw w-r by th-A~y Eu-a.m.imrer wit~h his~heLr O# °ff--eF t4e
I I
CC~Unty pFeS_R_r.-l_lVAr.1 s ef:Pre,
crsl• ni irnnee nf .+r~r~kr iir3~'~n~mn ' .~rr51in►ry ~n ~*nenifir•~ r, ~~T
1- r- a
:
4.r
A. ~
An RrsO ~inn#'rkFi~ n~ nnn~lirsi
. ,
~ rtn tha rSns-tird nr-wy r+rtiRflir+♦ Af WR I..Ip;;rime'r Euami~Rer n'sat1 ho_~ ve
ZVI
rer,arrlirr. #F5e ar,r,liro#enr3
l-1~►•3renM ll R.e~ e~~+r i~ nf rJic+n1 GEiffin #ineach ,
111- in~~+~tryn~ tArhan i~ i~ r~i,c~ra -
. l
A. TF,e l..fenrinp C 'pr ohnll Frati,e the generaC rlu ies_arsd s^tntixears cet fn -44
r+nnrli rntnrl . hta ..fh~ . appointed ehiaf_evaminer, rl~ aT
IR. -
~ i
(4) '
~ rari~~~thn ,cuhrnittal n# in#'nrma#inM
~i ►
vroGedural ,
:
~ , XWI 1~.V~IWIkw
the couFse of he.p.r.0p.gs aRdthe ceRduet ef thR parties PFi
Id their agents;
rnairxtairw r,rnler•
1' f i
(B) rendef_.denlsin.ns._.a.rtf-1 nnfar ta►rit#en findinac mnrJ rnrtrluc•ir,r,o• -
a
Ordinance 09-023 Amends Hearxng Exarniner :Rules Pa~e 12 of 20
DRAFT
~
'th
aRd
,
h~p i~G,~G•~rir~n Cv•~minor~ /
.
A.
week, •
~
.0. wheR l
Te nrnigide a te the
I
6UGh as VaFlal;Ges OF GGRditioRal Lise peF.Fn.,ift_:;PP1.iG.ati9Rs rzhall be SGhedule
the begi.R.mim.g 4 the d-ay'
~
1-1 _ppkatie Trho HoariRn Cv~w Gha4
FeasGRably limit the RuFnbeF 9f GGFnplex Fnatter-s that will be SGheduled fe
-.Vle day.
w-. G -of
C.
~
awtheFozed ,
ov~mir~~r~c~ •~I~c~onno
G7'CQTT7~G'7~TQfl'~7GTT~i :
-7. .
Weliness
T""L . . . ~
f f
pormi4 ~r►nlin~'inn ~~►~c+ nnrrnlofa. CUnh advisemoRf ~h~ll c++mto ♦he r~nrinrll~+1 nf
, ~
43. , ,
rl~a ,nrinrl snonifiorl ir► RGlA/ 36.709.410. If ttie 120 ~ay 4imo porinrl is nnt
r-nmnlipd , the HeaFiR,G F=upminpr qh:;Il mrn~A;dp AAxr-ittpm nGtiGe te thtz nFniPGt
r-. r _j_
Rtnflnq the Feac-zc-inr-, fn-r a-Rd the estknated date
issuaRGe of the R0tiGe Gf fiRal deGi I
C.
'
, ~ •
Ordinance 09-023 Amends Hearing Examiner Rules Page 13 of 20
DRAFT
ruhalln,e ' i +he ChT°z.f-C..'mmi rer~--vvreR-1~
examiRer s v,
ovaminnr Pr.~Gmnnrol if r~enc.S~ ~ ce SUGh .
C f~ '
. L-rr .
.
G. The ROtiGe SheUIc-i ron-nt-pin a
6tatemeRt that the heaFi.n.m. h-p- held .,.,uaRt te the Fillpp Af
arlnptorl hii tho I-Joarinn Gv~r~ir~or
, •
C.
r
. ,
40. . '
A.
GGR;FAe apd ronnmmor~rl~tinn~ ~ 9thar GGUR donartmo#J apA
~
B. ,
. , lJpeFi . ,
r
C
. , the HeaFiRg ExamiRer Fnay at
h;6~heF GORteRue the bear-mg,
ar;rl tho nirnUm~fanno6 nf tF~e n•~so
.
D. ~
atieR..
T47 j
,
; -
rrll~
Ordinance 09-023 Amends Heari.ng Examiner Rules Page 14 of 20
DRAFT
}{he RaFne-aRd,c7ffir•e rt{ the ~f~nn.rr_en~~r-rti_rtrnrtArinr~_.~n rnr-trtrF~
.r~~~r~*`-'~ ~-a~rv~-~
~ I
timap
me-FL
! I
(4) rh~~~~~e pv~Wr~~-r.live mr Ila Ing rd e.liat in- n nrEr# nurMb.3^ mqnf4
~4e4~~ r~f r~acf 7nr~i~ ARGI rl 11 ir;r4S i~►►r~ltAirsry t!-~n ceta;
p Ilnx~rfs~1~
summapg of '~e rnirtirvtitim lrtit sizes
rl~n-r~c*;ty, rti~if-F~r~l c* .ai •~r~rf n,-,rr,r~arir. nf _rslintAr •51•.1e i ~~•ec+
nrr►~s~rx ~r ~e~ -r, rvg
~ iunr~~r the existing _anrl nropnccrl_ ninrY r1+F tha_ci~ee~,
~ a
,aFe•~ ; ~mr•l wrl i n m P F-W ri eiF c+ limrqmm► neen+ larr rJ us..~t i rt~ r~~
~
~ tffie onn,lina ' ' mnatil^silitt■ PnQJ ...i r+ ..OR..,th~ r•l
11
.
a
~-r,. n.~v.--"exf the
r~r,r-rti~r-trBC~esn~ r~l•3r-r •~rtirtil ~p~~~~~~nntr nf 41A~,~~in•~#inr5 xRe;4~,~h
~
11- ks~ #he--GGi~ ra.9dc~ arsr[ apn1ir+abla datid10rtMeaR4
r~r~~ ~I~tEnr3e~
r
-r~tionr f n r mmn rr,3 f•31 nf thp Amrw I i n•;t1mr, pi-t=,F
1001 t ,~~ed nv rl
1 «
i.-~f~~#ri ~r•~i irr~ ~r~rl ~1-~~, i~mr~~n~~~ ~r~r-~lin~#inrr ~nr~~
~ a
agerrniesctnr rPnn~wFrv~anfcw nnrnm,cnting rtr r+nnc,
i
.tS Rw,n~,r•~rtiq ~_~l
rl nFt ~ar 'I'4, '1~1
. nf ~FFti
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r
~ #ha anrtlinofirrn oned CE D~ ~ a n d
24 ;Enminm m;;n nnd nnrnnrph-nQ*vtmD nlpn m;;n fG
WI Iwo tWq w EEP V4~1 1 0 1 I~r 4 F the slte aRd ViGoRity,
A nn-rtrr nf t#~R rtrnnnsnr~'e~nr~~ ~~n►}~ frtr thp +~r►r~lir+n~.
E The ~
aRd_601;t8M gf~t•s~ r~nnr#e• oi i4-irr~i#n~~ I--I12Pring ~~•~r-r~ir~~rF
44, .
,"'{~~~~'hmh rr4►s~r nrn~ir
A« T~te ..,f,~arirtg r 'ar m+~xf rr~ofre c~
.
~
4rdinance 09-023 Ainends'Hear-iug Exacniraer Rules Page 15 o,f, 20
DRAFT
_ C , The- r;Rq
F=xa * ecd Ret give I;GtiGe ef the iRteRtioR tG-make ap4RspeG
B.
, '
+
,
A' Drn er~4w4+or~ C%ririsr~ne
A.
a-bFief ir*nrlUntinn nf 4h m•+4tor h~i f~ (-Ianrinn C~~rrt~r+or~
CT~ ~
~
ft '
1 ,
1
f
f
f .
f
\ '
f
}-FH ' 1
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~
Q
1
1
• Tl~e l.-loarinn F~r~+rvtinor chall
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v j
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Wer4~ v~
~
; aRd
'
f•+n4n_within fho e~t~rr+ ir+nr~n c+r~oniali-iod .
~
~
Ordinance 09-023 Amends Hearing Examiner Rules Page 16 of 20
DRAFT
knGwie~p• cn Inr~n a~i~i r~n4inerl fan4~ Pro innli ~rlei- in~~o rennri- Pnr~l
.~y",
,
E.
F. .
C
' v
h""" "'y'
4.
,
i.
. . . .
A.
, 9F otheF GGFnpel!iRg Gaw6e,
hnc• Rnf hoen en+ororl
h o rizt+nrr~l hrsfnro tho hn~ TV"Girin~r iTTG c+ r+,~n~-1 n f~i iQno ie
-QTS~TJV~T'G~TI'G~ITTTG~ ~ r~ 7L~'~7
. ,
1 time,
`v .
mu tbe rsuhmi#ee-1 iR Writinrv ur;lec+n rnarle at ♦he hnarir►n Tho 1-.lo~rinn
~
roasnnS +heFefFe-_
,~A .
"i"''i . .
A. T hrrn°.r ° rEa ~rm~-~n~
,
Ordinance 09-023 Amends Hearing Examiner Rules Page 17 of 20
DRAFT
~ uL~T~,r citoTO r-q t; a4 4 hc prn pn sa1 as beeR
r- an n
~
B. Trn,°G-He-arinn F=v,min may ivv
, 9F feF failuFe of UN-= -PPIPING-aRt te atteRd
him:3rimpq r%r r%r^,, .
1— *1 -1 r, - I,,,de Fequested infermatieR. If the appliGaRt ne-tifil-as the
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DRAFT
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Ordinance 09-023 Amends Hearing Examiner Rules Page 19 of 20
DRAFT
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Section Three: Compliance with RCW 36.70A.106. This amendment has been provided to the
Washington State Depa.rtment of Commerce pursuant to RCW 36.70A.106 on the day of .
Section Four: The adoption of this amendment is necessary to protect the health, safety and welfare of
the general public and the environment.
Section five: Severability. If any section, sentence, clause or phrases of this Ordinance should be held
to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validify or constitutionality of any other section, clause or phrase
of this Ordinance.
Section Six: Effective Date: Tllis Ordinance shall be in full force and effect five (5) days after
publication of this Ordinance, or a summary thereof occurs in the official newspaper of the City as
provided by law.
Passed by the City Council this day of 12009.
Mayor, Rich Munson
ATTEST:
City Clerk, Christine Bainbridge
Approved as to Form:
Office of the City Attorney
Date of Publication:
Effective Date:
Ordinance 09-023 Amends Hearing Examiner Rules Page 20 of 20
. . - - - - - - - - - - ~
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DRAFT
, Spokane Valley Planning Commission
DRAFT Minutes
Council Chambers - City Hall, 11707 E. Sprague Ave.
August 13, 2009
I. CALL TA ORDER
Vice-Chair Carroll called the meeting to order at 6:00 pm.
II. PLEDGE OF ALLEGIANCE
Commissioners, staff and audience stood for the pledge of allegiance
III. ROLL CALL
Commissioners Carroll, Mann, Towey, Sharpe, and Sands were present. Commissioner
Eggleston was absent.
Staff attending the meeting: Kathy McClung, Director; Mike Connelly, City Attorney;
Deanna Griffith, Administrative Assistant.
IV. APPROVAL OF AGENDA
It was moved by Commissioner Sands, seconded and unanimously agreed to accept
the August 13, 2009 agenda as presented.
V. APPROVAL OF MINUTES
There were no minutes to approve.
VI. PUBLIC COMMENT
There was no public comment.
VII. COMMISSION FtEPORTS
There were no Commission reports
VIII. ADMINISTRATIVE REPORTS
Director McClung stated that former Commissioner Ian Robertson has been appointed
to the City Council to fill the vacancy created by Steve Taylor. Ms McClung confirmed
that Commissioner Robertson did not need to submit a formal resignation based on his
appointment. Based on the Commission's Rules of Procedure, Commissioner Carroll
would continue to serve as Chair until the Commission elects new officers. Director
McClung also shared with the Commission updates on department budgets and budget
concerns.
IX. COMMISSION BUSINESS
• Old Business - There was no old business
• New Business - Public Hearing regarding proposed amendments Appendix B
of the Spokane Valley Municipal Code, Hearing Examiner Rules of Procedure
and Title 18, 18.20 Hearing Examiner. City Attorney Mike Connelly gave a
presentation regarding the proposed changes to Appendix B and Title 18. Mr.
Connelly explained how the City had been operating under interim rules and that the
City had taken the opportunity review the old county rules to see how they could be
updated. Mr. Towey asked if the changes would effect the contract the City held with
the current siting Hearing Examiner. Mr. Connelly responded that the governing
rules did not effect the person we would contract with and explained he had
conferred with the current Hearing Examiner, Michael Dempsey, as staff reviewed
Planning Commission Minutes Page 1 of 2
D1tAFT
and updated these amendments. Seeing no one who wished to testify, _
Commissioner Carroll closed the public hearing at 6:16 p.m. Commissioner Mann ,
made a motion to recommend approval of the proposed amendments to Appendix B
and Title 18.20 to the City Council. The second was given by Commissioner Towey.
Motion passed unanimously.
• Newr Business - Elections of Officers. The Planning Commission members
engaged in discussion as to whether or not to hold elections regarding new officers.
Commissioner Towey nominated John Carroll as chair of the Commission. This
nomination was accepted, seconded and passed unanimously. Commissioner
Sharpe nominated Marcia Sands as Vice-Chair of the Commission. This nomination
was also seconded, accepted and passed unanimous.
X. GOOD OF THE ORDER
There was nothing for the good of the order.
XI. ADJOURNMENT
The being no other business the meeting was adjourned at 6:23 p.m.
SUBMITTED: APPROVED:
Deanna Griffith, Administrative Assistant John Carroll, Chairperson ,
Planning Commission Minutes Page 2 of 2
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: September 22, 2009 City Manager Sign-off:
Item: Check all that apply: ❑ consent old business 0 new business public hearing
❑ information ❑ admin. report X pending legislation
AGENDA ITEM TITLE: First Reading Proposed Ordinance 09-024 for 2010 Budget
GOVERNING LEGISLATION: Passage of an ordinance is required under state law to adopt
the 2010 City Budget.
PREVIOUS COUNCIL ACTION TAKEN: Public hearings on the proposed budget for 2010
were held on August 11, September 8 and September 22, 2009. Ordinances adopting the 2009
property tax levy for collection in 2010, and confirming the increase in property tax were passed
during September 2009. .
OPTIONS: The City Council could conduct- the first reading of the attached budget
ordinance at the September 22 council meeting. The City Council could also elect to
consider the first reading of the ordinance adopting the 2010 budget at a later date. The
council could also modify the amounts appropriated within this ordinance and conduct
#he first reading. However, ordinances take two readings and the second reading must
take place prior to December 15, 2009 to comply with state law.
RECOMMENDED ACTION OR MOTION: Move to advance Ordinance 09-024 to a second
reading.
BUDGET/FINANCIAL IMPACTS: Once passed, this will be the adopted budget for 2010.
STAFF CONTACT: Ken Thompson, Finance/Administrative Services Director
DRAFT
CITY OF SPOKANE VALLEY
' SPOKANE COUNTY, WASHINGTON
ORDINANCE NO. 09-024
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, ADOPTING A BUDGET FOR THE PERIOD JANUARY 1, 2010
THROUGH DECEMBER 31, 2010 APPROPRIATING FUNDS AND ESTABLISHING
SALARY SCHEDULES FOR ESTABLISHED POSITIONS.
' WHEREAS, State law requires the City Manager to prepare a preliminary budget for the City of
Spokane Valley at least sixty (60) days before the beginning of the City fiscal year beginning January 1,
2010 and ending December 31, 2010; and
WHEREAS, the City Manager in consultation with the Finance Director and Deparhnent Heads has
prepared and placed on file with the City Clerk a preliminary budget together with an estimate of the
amount of money necessary to meet the expenses of the City including payment of outstanding
obligations; and
WHEREAS, notice was posted and published for public hearings held on Aug 11, Sept 8 and Sep.
22, 2009. The City Council in the City of Spokane Valley met and received public comment in the City
Council Chambers during each public hearing; and
WHEREAS, following the filing of the preliminary budget with the City Clerk, notice of the same
and three hearings on the budget, the City Council desires to adopt the 2010 budget, including all
allowances and an appropriation for each fund so that a balanced budget, where appropriations are limited
to the estimated revenues including beginning fund balances, is adopted for the City; and
WHEREAS, the City of Spokane Valley property tax levy for 2009 for collection in 2010, will be
$10,799,500 which is $299,500 (2.9%) greater than the levy in 2008 for collection in 2009.
NOW, THEREFORE, the City Council of the City of Spokane Valley do ordain as follows:
Section 1. Adoution of 2010 Budaet. The budget for the City of Spokane Valley for the year 2010
is hereby adopted as the balanced budget of the City with appropriations limited to the total estimated
revenues and beginning fund balances of the City. The final budget for 2010 is attached hereto and by
this reference is incorporated herein pursuant to RCW 35A.33.075. For summary purposes, the total
estimated appropriations for each separate fund plus the aggregate total for all such funds is set forth as
follows:
FUND ESTIMATED EXPENDITURE
REVENUES & FUND APPROPRIATIONS
BALANCE
GENERAL FLJND $54,540,850 $54,540,850
STREET FUND 7,399,050 7,399,050
ARTERIAL STREET FUND -0- -0-
TR.AILS & PATHS FUND 8,000 8,000
Ordinance 09-024, Annual Appropriation Ordinance 2010 Page 1 of 3
DRAFT
HOTEL/MOTEL FUND 400,000 400,000
. DEBT SERVICE LTGO DEBT
SERVICE LTGO 03 650,000 650,000
CAPITAL PROJECTS FUND 1,948,000 1,948,000
SPECIAL CAPITAL PROJECTS
FUND 612,000 612,000
STREET CAPITAL PROJECTS
FUND 10,572,000 10,572,000
MIRABEAU POINT CAPITAL FUND -0- -0-
STEtEET BOND CAPITAL -0- -0-
' CD BLOCK GRANT FUND 300,000 300,000
CAPITAL GRANTS FLJND 2,465,000 25465,000
BARK.ER BRIDGE FEDER.AL FLJND 1,767,000 1,767,000
STORMWATER MANAGEMENT
FUND 4,398,015 4,398,015
PARKS CAPITAL PROJECTS FLJND 820,000 820,000
EQUIPMENT R&R FUND 919,000 91900
CITY FACILITIES REPLACEMENT 132402000 1,240,000
RISK MANAGEMENT FUND 258,000 258,000
RESERVES:
C1VIC FACILITIES 53827,000 5,827,000
CENTERPLACE 350,000 350,000
SERVICE LEVEL 5,400,000 5,400,000
WINTER WEATHER 505,000 505,000
TOTAL ALL FLJNDS $100,378,915 $100,378,915
The total balance of all funds appropriated for the year 2010 is $100,378,915
Section 2. Positions and Salarv Schedules. The various positions and salary ranges for city
employees are included in Appendix A of the final budget which is attached hereto and by this reference
incorporated herein pursuant to RCW 35A.33.075.
Ordinance 09-024, Annua( Appropriation Ordinance 2010 Page 2 of 3
DR.AFT
Section 3. Transmittal of Budget. A complete copy of the budget as adopted, together with
a copy of this Ordinance shall be transmitted by the City Clerk to the Division of Municipal Corporations
in the Of'fice of the State Auditor and to the Association of Wasliington Cities.
Section 4. Severabilitv. If any section, senteace, clause or phrase of this ordinance shall be
held to be invalid or unconstitutional by a court of competent jurisdietion, such invalidity or
unconstitutionality sha11 not affect the validity or constitutionality of any other section, sentence, clause or
phrase of this ordinance.
Section 5. Effective Date. This Ordinance shall be in full force and effect five (5) days after
the date of publication of this Ordinance or a summary thereof in the official newspaper of the City.
PASSED by the City Council this day of , 2009.
I
Ricb Munson, Mayor
ATTEST:
Cbristine Bainbridge, City Clerk
Apprnved As To Form:
Office oFthe City Attorney
Date of Publication:
Effective Date:
Ordinancc 09-024, Annual A.ppropriation Ordinancc 2010 Page 3 of 3
- •
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2010
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Budget
CI*ty of Spokane Valley
Washington
For the Fiscal Yeill.
January 1, 2010 fihr~~gh December 31, 2,010
CITY OF SPOKANE VALLEY - 2010 BUDGE7
TABLE OF CONTENTS
Budget Messaqe
Council members 8 Staff 1
City Manager's Budget Message 3
Budget Guide
About the Budget 8 the Budget Process 9
Spokane VaAey Budget Pollcies 12
Basis of Accaunting and Budgeting 13
Explanabon of Revenue Sources 14
15
Budget Summary 21-32
Expenditures
Generai Fund 33-55
All Other Funds 56-89
Ciry Profile & Other Budget information
Capital Expenditures 70-71
Position Ltsting by Department 72
Futl Time Equivalent Count by Year 74
2009 Woricforce Comparison 75
Employee Salery Schedule 76
Community Profile and History 77
Debt Service Schedule 80
MutU-Year Financial Plan for General Fund 81
Multi-Year Financial Plan for the Strest Fund 82
Glossery 83
Budget Ordinance
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i C.1T 1~ OF SPOKAN EV.1 L LE 1 i
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~ City Council Members ~
♦ ♦
~ Richard Munson, Mayor Diana Wilhite ~
~ Position #5 Position # 1 ~
♦ ♦
~ Ian Robertson Rose Dempsey ~
• Position #2 Position #3 •
♦ ♦
♦ ♦
• Gary Schimmels William Gothmann ~
Position #4 Positiun #6 ♦
_ ♦
♦ ♦
~ Dick Deneany, Deputy Mayor ~
♦ Position #7 ♦
♦ ♦
♦ ♦
~ Staff ~
♦ ♦
~ David Mercier, City Manager ~
♦ ♦
♦ ♦
~ Mike Jackson, Deputy City Manager ~
♦ ♦
i Ken Thompson, Finance Director i
♦ •
♦ •
~ Kathy McClung, Community Development D'uector ~
♦ ♦
i Mike Stone, Parks & Recreation Director i
• ♦
• ♦
~ Neil Kersten, Public Works Director ~
♦ •
i Michael Connelly, City Attorney ~
♦
♦
~ Christine Bainbridge, City Clerk ~
♦ •
♦ •
♦ •
,
CITY OF
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City Mafrager's Budget Message
Annua! Budget For
Fiscal Year 2010
Dear Citt'zens,Mayor and City Cuuncil of Spokane Va!lejl:
It is my pleasure to present the budget document for the fiscal year of 2010, which represeiits tlle
combined efforts of the City Council, staff and citizens. This year, the City Council, Planning
Commission and citizens gave much attention to drafting and adopting on June 16, 2009 the
Sprague/Appleway Revitalization Plan that endeavors to economically rejuvenate the corridor
and create a City Center incorporating communiry buildings; urban, commercial, and housinL,
opportunities; and to spur reinvestment all along the city's main corridor. Citizens are invited tc,
read ahout the plan on the City xvehsite:
The 2010 budget recugnizes tlie CCUI7l1I111C i-ealities of our tl[11eS and tlle necessity tu operate
within its financial means. The budget process has been used to reinforce the City's commitment
to delivering its core services in a cost effective manner. A summary of key budget highlights
for review by the Council and community follows:
Revenue: Decline and Fla1 Growth Horizon: Revenue projections for the 2010 fiscal year
have identified a sharp decrease (53.5 million) in sales tax receipts, the city's
most significant source of revenue. The City's six-year financial forecast shows
flat or slow revenue growth beyond 2010; however, those estimates will fluctuate
according to changing trends in the economy.
Expense: Moderote Growth in Currefit Operational Expenses: Investing in the essential
core services identified by the Council and community creates baseline costs.
Similar to the trend in most jurisdictions, costs and demands for service are
growing while tax revenues are decreasing. Even with a relatively small city
staff, quality service deiivery requires ongoing investment in basic capacity to
provide efficient operations.
3
Fuct: Public Safety Costs Dominate the P°"ce/C°uw'~l Ser~
Municipal Budget: In 2010, Police, Court $221062,268
and Jail related services will cost
$22,062,268-an amount equal to 204%
of anticipated property tax collections
for the entire year. That aaswers the
question of how your city tax doUars are
SpC Il t. Properiy Tb~x R-ever ues
$10,969,500
C'aPilrrl
Invesrmenrs: Succes:s;jUl Gl'UlttSttlUflSIJIp Pu}'.s
Dividends: City staff actively pursues
funding commitments from other source~
to help pay the cost of needed capital
improvements-roads, bridges anci
park2 that benefit the community. The 2010 street capital construction program
totals $10,572,000 of which the Gity will contribute $2,960,000 or, just 28
percent.
Street Fuiid: State Funding ojLocal Roadway Maintenance hrsufficient: This fund derives
its revenues from an allocation of the state Motor Fuel Tax distributed to cities
and towns. Cunently, the City receives only about $2 million, or, less than forty
percent of the funds needed to pay for street maintenance activities like snow
plowing, pothole repair, resurfacing eroded lanes, sweeping, weed control, street
1 ighting, traffic signals and a variety of other repairs. A problem facing Spokane
Valley for the foreseeable fiiture will be closing that gap between street related
revenues and costs. Any decline in routine maintenance expenditures will result
in noticeable deterioration in the conditions of local streets.
Puipemejrt: In an attempt to deteritiine how best to keep the surfaces and bases (underground
support) of roads in proper condition, a Street Master Plan was prepared that
itemizes the positive and negative conditions of our city street system, and
identifies the repair needs
P~ I C~ ~~.O S~. r' Q i n g N x n~ and costs associated with
maintaining our 437 miles
of roadway. The report
details the need for an
• additional annual
investment of 54.3
million in street
preservation work to keep
r" the street system from
deteriorating and
Eath doilar not spent on street preservation today triggering much more
will cost $8-10 for recanstruetion in twenty years. ~ expensive repair work in
the future.
4
The Current Fiscal Year In Review
The sixth full year of operating Washington's newest city marked additional progress in
ISSIit'.S and defining desirable goals for the future. Citizen participation
was ample in the proceedings of the City Council, Planning
1.)m Commission, and at community gatherings discussing the
launch of a City Center initiative as the spark of the
SPrague/APPlewaY Revitalization Plan. Residents and business
people continue to provide city officials with their views on the II
` broad range of issues related to economic development and land
" use regulations. The City Council welcomes public comments
and works to balance the various interests expressed when
enacting ordinances intended for the protection and
tllllallCClllLI11 Ut l}lt: yUZllll} oi- life in Spokane Valley. City representatives embrace continuous
public participation, attend to a heavy workload, and take pleasure in achieving results that affect
the community in positive ways. Some of those results are reflected in the substantial progress
in meeting the 2009 budget goals.
Progress in Attainment of the Major Goals of 2009
Continue monitorinQ wastewater issues, including governance of wastewater facilities, and
pursuit of the most eff icient and economical methods to ensure the continuation of wastewater
discharges licenses.
Goal Accomplished: Council and staff continued collaboration with discharger stakeholder
groups, environmentalists and regulatory agencies including meetings with the Director of
tiVashington Department of Ecology. The City provided legislative support amending DOE rules
expandiMg the life span from 10 to 20 years for A Mitigation Implemerrtation Plan (MIP)
associated with an acceptable Total Maximu»i Daily Load ruling. Department of Ecology has
renewed a public comment period on tl7eir proposal prior to issuance of a discharge per»iit.
City staff also servecl on the Counly's DesignlBuild/Operate vendor selection committee.
Egplore furt6er funding sources for Citv Center tliat builds upon the City's initial investment
in a City liall to spur further private investment in the development of a mixed used City Center.
Goa1 Accomplished.• The Office of City Attorrrey has consulted with Bond Courtsel and others to
determine legal optiorrs available for funding a new City Center, as well as purcha.se of land for
a new Ci1y Hall. Purchase and Sales Agreement negotiations continue regarding which pcrrty
will assume various development costs.
5
Identifv performance measures for the Police Department and
monitor proeress in their attainment. ~ •
i'• - • . . ~
Goal Accomplishment L'»denva}7: The ICA.lA Consulting friial repvrt
. ►
anticipated in July/August 2009 will suggest perjormance measures for ~ -
Council and stakEholder consideration. Upon adoption of chosen
performance measures, implementation and morritoring will begin.
. , f_
Iruplement and evaluate regulations specified in the Sprague/Appleway
Revitalization Plan as adopted and amended by the City Council.
Goal Accomplishme»t Comnrencing October 1: The Council adopted the SARI' sub-area plan
on June 16, 2009 and created the opporturrityfor evaluation of the regulation after the October 1
implementation date.
Evaluate the availability, costs and effects of private sector vendors performing winter road
maintenance for the Gity.
Goal :1ccomplishment Zlndertitwy: Substanlial effort
has been invested to develop a short-term arrd a
rm, ; long-term strategy for providing winter road services
~ .subsequent to notificntion by Spokane Courrly that
' the winter roads contract terminates on October 15,
n' ,
- ~ 009. Council receives extensive progress reports
every two weeks. And, we await County agreement
to commerrce negotiations of a one year contract
e.rtension should allernative approaches not
material ize prior to rhe winter of 200912010.
LnQlement records indeaing and Qhase ia a document imaginQ svstem City department by
City deparimcnt with the goal Qf achieving city-wide impleme:ntation in 2010.
Goa! Substa►ttially- Accvmplished: Inrplcrnentalion uf thc recvrcls itidexrng s}-stem vin Luserfiche
document imaging system has been initiated. Many of the record series from the City Clerk's
Office, Finance Department and Public Works Department have been digitized and i»dexed.
The Budget for Fiscal Year 2010
Balanced Budget Adopted:
One of the most important tests of fiscal management is the ability of a municipal enterprise to
maintain basic services during an economic downturn. The creation and maintenance of financial
reserves since incorporation have served their intended purpose and provided the opportunity for
Spokane Valley to sustain critical public services during the turbulent economic conditions of
2009. The 2010 budget reflects a continuation of service delivery capabilities during difficult
and uncertain economic times.
6
The 2010 budget is in balance; expenses have been paired with known or reasonably
predictable revenues. The budget is designed to maintain the healthy, positive fund balance at
year end that provides for the city's cash flow needs without costly borrowi.ng. In pursuit of
fiscal responsibility, special attention was given to limiting the growth in new programs and
financial commitments while City revenue and expenditure patterns further fluctuate with the
economy. This approach allows available resources to be put toward sustaining services that are
consistent «Tith the City Council's priorities for 2010 and beyond.
Department Achievements:
Each of the City's departments undertool: an aggressive w•ork program in 2009. The budget
document contains deseriptions of their accomplishments for the year and their goals for next
year. City residents are invited to acquaint themselves with the efforts made by municipal
employees on your behalf. I leave to the department heads the pleasure of sharing their recent ,
successes and goals for the coming year.
Two (2) new full-time positions were included in the "budget proposal as we strive to address the demands •••the City has taken
of a ciry that has grown to 89,440 people. a conservative approach I
to adding staff..."
Since incorporation, this City has taken a conservative
approach to adding new staff. Spokane Valley continues to have the lowest employee count of
any Washington city over 50,000 in population. (Please see the attached 2009 Work Force
Comparison.) As we approach the new fiscal year, the provision made for additional new
employees is minimal at 2 fulltime equivalent positions in the 2010 budget.
Mnjor Goal Statements for 2010:
The 2010 budget reflects the distribution of resources consistent with the Council's core services
priorities. The following goals represent just very broad areas of concentration important to the
well being of the community:
1. Continue monitoring wastewater issues, including governance of wastewater facilities, and
pursuit of the most efficient and economical methods to ensure the continuation of wastewater
discharge licenses.
2. Im,plement records indexiogand phase in a documeot imaZinS svstem City department by
City department with the goal of achieving city-wide implementation in 2010.
'
3. Lmplement and Evaluate regulations specified in the Sprague/Appleway Revitalization Plan
as adopted and amended by City Council.
4. Develo~ a Shoreline Master Program to provide appropriate regulatory protection for waters
of statewide significance as required by state statute.
7
5. Pursue a legislative capital budget re4uest for state funding for the acquisition of parkland
adjacent to the Park Street Pool.
6. DeveloQ and imQlement a multi-vear winter roads maintenance plan including
availability, costs and effects of private sector vendors performing winter road maintenance for
the City. '
7. Pursue state funding of a demonstration project that constructs a cit}, hall
in accordance with "living building" standards.
Ackrrowledgments:
In closing, it has been a pleasure to work with the Council and individual City departments to
accomplish the goals they established. I genuinely appreciate the citizens of Spokane Valiey, the
City Council and individual staff members who have made it possible for the City to develop and
prosper. Everyone involved continues to give generously of their time and energy undertaking
heavy aad challenging workloads. Thanks also for the patience and feedback from the many
citizens who have shown an abiding interest in the community or volunteered their time to
improve the quality of life in Spokane Valley.
Respectfully,
David Mercier, City Manager
8
S"Y"~potame
Va.lleV
" 11707 E 5Pra4ue Ave Suite 106 ♦ Spokane Valley WA 99206
509.921.1000 ♦ Fax: 509.921.1008 ♦ dtyhall@spokanevalley.org
TO: David Mercier, City Manager and Members of Council
FROM: Ken Thompson, Finaace & Administrative Services Director
DATE: July 7, 2009
SUBJECT: About the Budget and the Budget Process
The budget includes the financial planning and legal authority to obligate public funds.
Additionally, the budget provides significant policy direction by the City Council to the staff
and community. As a result, the City Council, staff and public are involved in establishing the
budget for the City of Spokane Valley.
The budget provides four functions:
l. A Policv Document
The budget funclions as a policy document in that the decisions made within the budget will
reflect the general principles or plans that guide the actions taken for the future. As a policy
document, the budget makes specific attempts to link desired goals and policy direction to the
actual day-to-day activities of the City staff.
2. An Operational Guide
The budget of the City reflects its operation. Activities of each City function and organization
have been planned, debated, formalized, and described in the following sections. This process
will help to maintain an understanding of the various operations of the City and how they
relate to each other and to the attainment of the policy issues and goals of the City Council.
3. A Link witll the General Public
The budget provides a unique opportunity to allow and encourage public review of City
operations. The budget describes the activities of the City, the reason or cause for those
activities, future implications, and the direct relationship to the eitizenry.
4. A Legall Required Financial Planning Tool
The budget is a financial planning tool, which has been its most traditional use. In this light,
preparing and adopting a budget is a State law requi.rement of all cities as stated in Title 35A
of the Revised Code of Washington (RCV). The budget must be adopted as a balanced
budget and must be in place prior to the beginning of the City's f sGal year. The budget is the
legal authority to expend public moneys and controls those expenditures by limiting the
amount of the appropriation at the fund level. The revenues of the City are estimated, along
with available cash carry-forward, to indicate funds available. The budget takes into account
unforeseen contingencies and provides for the need for periodic adjustments.
9
Year 2010 Budizet Process
The City of Spokane Valley operates on a calendar year basis. It utilizes an incremental
budgeting approach that assumes, for most functions of government, that the current year's
budget is indicative of the base required for the following year. Any increases are
incrementaI and based on need defined by the organization's budgei policies, emerging issues,
Council goals, and available resources.
The formal budget planning begins in the spring with discussions between the City Manager
and City Council during a retreat. Following the retreat, the City Manager and the Department
Directors prepare the preliminary budget based upon the City Council priorities. The City
Council reviews the preliminary budget beginning in August.
In June, departrnents prepare requests for new staff, programs, or significant increases to their
current year budget that will address emerging issues and other operational needs. In their
requests, the departments identify the problem that they are trying to address, the
recommended solution, implementation plan, projected cost and expected outcames. The
Finance Department and City Manager conduct an analysis of the departmental base budgets
and the revenue outlook for the coming year to deternune the availability of funds for any
new initiatives. During May and June, the departments aiso develop their budgets. These
budget requests are submitted to the Finance Deparlment by the middle of May.
In early July, the City Manager reviews each department's budget requests and develops a
preliminary budget recommendation.
As mandated by RCW 35A.33.135, the first requirement is that the City Manager submit
estimated revenues and expenditures to the City Council on or before the first Monday in
October. The preliminary budget is presented to the City Council in September. Public
hearings are held to obtain taxpayers' comments, and revisions as applicable, are made. The
Council makes its adjustments to the preliminary budget and adopts by ordinance a final
balanced budget no later than December 31. The final operating budget as adopted is
published, distributed, and made available to the public during the first three months of the
following year.
After the budget is adopted, the City enters a budget implementation and monitoring stage.
Throughout the year, expenditures are monitored by the Finance Department and department
directors to ensure that funds are within the approved budget. Finance provides financial
updates to the City Council to keep them current with the City's financial condition. Any
budget amendments made during the year are adopted by City Council ordinance.
The City Manager is authorized to txansfer budgeted amounts within a fund; however, any
revisions that alter the total expenditures of a fund, or that affect the number of authorized
employee positions, salary ranges or other conditions of employment must be approved by the
Citv Council.
.
10
inorease or
, When the City Council deterrnines that it is in the best I'nterest ❑f the City to
decrease the appropriation for aparticuXar fund, it may da so by ordinance approved by one
more than the majority after holding one public hearing.
Siiznificant Chanizes to the 2010 Budut
A, revievv of the 20 14 prelirninary budget reveals the following significant chariges:
R,evenues
1. Sales Tax receipts for 2010 have been estimated at $15.9Million, a reduction of about
$3.5 Million £ram 2009 budgeted receipts. Citizens are tightening their financial belts
as concems relating t❑ johs, retirement plans, and home equity have slowed the
economy.
2. A s~owirig of real estate sales has reduced Real Estate Excise Tax receipts from
$2 Millionlyear fo $800,000/year which are used for capital projects.
3. While not a`°significant" change., it is irnpnrtant to note the City'of Spokane
Valley property tax rate is expected to be near $1.541$'1,000 of assessed value.
This is the second lowest rate of all cities in Spakane County.
4. Service fee receipts (BuildYng and Planning) have been reduced by
$400,000 as development activzty s1aws.
ExDenditures -
1. The 2010 'budget anticipates the follovving for winter street maintenance in the s'txeet
fund:
~ OperationIMaintenance of 6 used state plawsltrucks $120,000
■ Lease and iYnprove Street/Stormvuater maintenance facilzty $65,000
2. A serious shortage o~` #'unds to use as rnatch on federal ar~d state grants for ,parks and
street capital projects may reduce the arnaunt of improvements rnade in these areas
during 2010. A nevv reverrue source vvould he'lp capture these state and federal dollars
#'ar local capital improvements,
3. Reservation saftvare for CenterPlace has been inclu,ded at acost af $30,000.
4. $300,000 has been, budgeted ta continue implernentation of an autorxxated records
managernent system.
5. Two new positions have been proposed in the Finance Division to assist in preparing
ann-ual fxnancial staternents and to keep the project accounting system current.
6. A total of $200,004 has been 6udgeted, $50k in the general government budget &
$150k in street fund, to prepare an inventory of Americans wifh Disa6ilities A.ct
needed impravements.
City of Spokane Valley
Selected Budget Policies
Department directors have primary responsibility for formulating budget
proposals in line with City Council and City Manager priority direction, and for
implementing them once they are approved.
The Finance Department is responsible for coordinating the overall preparation
and administration of the City's budget. This function is fulf Iled in compliance
with applicable State of Washington statutes governing local government
budgeting practices.
The Finance Department assists department staff in identifying budget problems,
formulating solutions and alternatives, and implementing any necessary corrective
actions.
Interfund charges will be based on recovery of costs associated with providing
those services.
Budget adjustments requiring City Council approval will occur through the
ordinance process at the fund level prior to fiscal year end. The City's budget presentation will be directed at displaying the City's services
plan in a Councillconstituent-friendly format.
The City will pursue ending fund balances for operating funds at a level of no less
than 8% of revenue.
- Beginning in 2010, short term debt shall not exceed 10% of revenues. No long
term debt will be incurred without identification of a revenue source to repay the
debt. Long term debt will be incurred for capital purposes only.
The City will maintain equipment replacement funds that will receive budgeted
contributions from the operating expenses of departments using the capital
equipment in an amount necessary to replace the equipment at the end of its
useful life. Life cycle assumptions and required contributions will be reviewed
annuaily as part of the budget process.
12
BASIS OF ACCOUNTING A.ND BUDGETING
Accounting
Accounting records for the City are maintained in accordance with methods prescribed
by the State Auditor under the authority of the Revised Code of Washington (RCV),
Chapter 43.09.20, and in compliance with generally accepted accounting principles as
set forth by the Governmental Accounting Standards Board.
Basis of Presentation - Fund AccountinLy
The accounts of the City of Spokane Valley are organized on the basis of funds, each of
which is considered a separate accounting entity. Each fund is accounted for with a
separate set of double-entry accounts that comprise its assets, liabilities, fund equity,
revenues and expenditures or expenses, as appropriate. The City's resources are
allocated to and accounted for in individual funds depending on their intended purpose.
The following are the fund types used by the City of Spokane Valley:
Governmental Fund Tvpes
Govemmental funds are used to account for activities typically associated with state
and local government operations. All governmental fund types are accounted for on a
spending or "financial flows" measurement focus, which means that typically only
current assets and current liabilities are included on related balance sheets. The
operating statements of governmental funds measure changes in financial position,
rather than net income. They present increases (revenues and other financing sources)
and decreases (expenditures and other financing uses) in net current assets. There are
four governmental fund types used by the City of Spokane Valley:
General Fund
This fund is the primary fund of the City of Spokane Valley. It accounts for all financial
resources except those required or elected to be accounted for in another fund.
Special Revenue Funds
These funds account for revenues that are legally restricted or designated to finance
particular activities of the City of Spokane Valley. Special Revenue funds include the
Street Fund, Arterial Street Fund, Trails & Paths Fund, HoteUMotel Fund, CenterPlace
Operating Reserve Fund, Service Level Reserve Fund, Civic Facilities Reserve Fund,
and Winter Weather Reserve Fund.
Debt Service Funds
These funds account for financial resources which are designated for the retirement of
debt. Debt Service funds are comprised of the Debt Service LTGO 03.
Capital Proiect Funds
These funds account for financial resources, which are designated for the acquisition or
construction of general government capital projects. Capital Project Funds include the
Capital Project Fund, Special Capital Projects Fnnd, Streets Capital Projects Fund,
13
CDBG Fund, Capital Grants Fund, Barker Bridge Federal Grant Fund, and Parks
Capital Projects Fund. .
_ Proprietarv Fund Tvpes
Proprietary funds are used to account for activities similar to those found in the
private sector where the intent of the governing body is to finance the full cost of
providing services, including depreciation, which based on the commercial model
uses a flow of economic resources approach. Under this approach, the operating
statements for the proprietary funds focus on a measurement of net income
(revenues and expenses) and both current and non-current assets and liabilities are
reported on related balance sheets. Their reported fund equity (net total assets) is
segregated into contributed capital and retained earnings components. As described
below, there are two generic fund types in this category:
Enterprise Funds
These funds account for operations that provide goods or services to the general
public and are supported primarily by user charges. The Stormwater Management
Fund is included in this group of funds.
Internal Sey-vice Funds
These funds account for operations that provide goods or services to other
departments or funds of the City. The Equipment Rental and Replacement Fund and
Risk Management Fund are included in this group of funds.
Basis of Accountinp,
Basis of accounting refers to when revenues and expenditures are recognized in the
accounts and reported in the financial statements. The City of Spokane Valley uses
a modified accrual basis of accounting. Modified accrual recognizes revenues when
they become both measurable and available to finance expenditures of the current
period. The basis of accounting for enterprise and internal service funds is full
accrual. The appropriate basis is used throughout the budgeting, accounting, and
reporting processes. Full accrual is a method of accounting that matches revenues
and expenses with the period to which they relate, rather than focusing on actual
cash flows.
In this method, for example, an asset is depreciated as it is "used up," and the
expense is recognized in periodic increments, rather than assuming the asset holds
its value until it is actually disposed of. However, since the focus of budgeting is on
the revenues and expenditure accounts, depreciation and amortization are not
considered budgetary accounts, and are excluded from the budgeting system.
Budp-ets and Budp-etarv AccountinR
Annual appropriated budgets are adopted for all funds. These funds are budgeted on
the modified cash basis of accounting. The financial statements include budgetary
comparisons for those funds.
Budgets are adopted at the fund level that constitutes the legal authority for ,
expenditures. Annual appropriations for all funds lapse at the fiscal period end. _
14
_ EXPT.r~NATION ~F REVENUE OURCES
A •
' iJ El 1 E.LAL ~~NUESs
Pronertv Tax Revenue
Property t.axes play an essential role in the fnances of the municipal budget. State law liznits the
CXty to a$3.60 levy per $1,000 assessed valuation, deducting fram there the Ievy Qf $1.50 by the
Spokane County Fire Districts #1 and #8, along with deducting $0.50 for library levies, which
leaves the City with the authority ta levy $1.60 for its own purposes. The levy arnount must be
establisbed by ordinance by Novernber 30th prior to the levy year.
Lacal Retail Sales and Use Tax
The lacal retail sales and use tax is comprised of tvvo separate .5% aptions with tile County
receiving 15°10 of each .5%. After deductin,g .01% as SCOllllty rddl'Y11I715tI'at1Ve fee, th~ ~ity's
effective rate is .84%.
Local Crirninal Justice Sales Tax
Local Sales Tax for Crirn.inal Justice funding is to be used solely for cru~a1 J'ustice purposes,
such as the City's 1aw enforcement cnntract. This tax is auth,orized at 1110 of 1°lo af retail sales
transacted Xn the County. Of the total arnount co11ected, the State distributes 1, 0% ta the -County,
with the remainder being distributed by population to the cities and the unincorporated areas of
#he County. Beginning in 2005, an additianal .1% voter ap,proved increase in sales tax was
devoted ta public safetY purposes. Thi~ final .1°Io was approvetl by the voters again in. August
- " 2009.
C'xarrsblin2 Ta.x Revenues
Garnbling tax revenues mu,st be spent primarily an law enforcement purposes pertaining to
gamb'ling. Fund,s remainirlg after necessary expenditures for such enforcement purposes rnay 'be
used far any general gavernrnent purpose.
Gambling taxes are to be paid quarterly ta the City, na later than the last day of January, April,
July and October. Ti,he City imposes a tax on the fallowing foryns af gam6ling at the £ollowing
rates: Bingo {5% gross, less prizes}; Raffles {5°lo gross, less prizes}; Games (2% gross, less
prizes); Card playing (1, D% gross).
.Leasehold Excise T~x
Taxes on, properky owned by state ar lacal govemrnenfis and 1eased ta private parties (City' s
share),
Franchise Fees
Cable TV is the only franchise fee levied in the City at a rate of 5% af grass revenues. This is a
fee 1ev ic d on private utilities far the right ta use city streets§ alleys, and other public praperties.
15
State-Shared Revenues
State-shared revenues are received from liquor sales, and motor vehicle excise taxes. These
taxes are collected by the State of Washington and shared with local governments based on
population. State-shared revenues are distributed on either a monthly or quarterly basis,
although not all quarterly revenues are distributed in the same month of the quarter.
The 2009 population figure used in the 2010 Preliminary Budget is 89,440 as determined by the
Office of Financial Management for Washington State. This figure is important when
determining distribution of State shared revenues on a per capita basis.
Liauor Board Profits and LiQuor Excise Tax
Cities receive a share of both liquor board profits and liquor excise tax receipts. The profits are
distributed on the last day of March, June, September, and December. The excise portion is
distributed on the last day of January, April, July, and October. To be eligible to receive these
revenues, a city must devote at least two percent of the distribution to support an approved
alcoholism or drug addiction program.
Service Revenues
Fees are charged for services rendered by the City of Spokane Valley. Most of the fees in tlle
General Fund are construction inspections and permits related to services such as planning,
zoning and building.
Fines and Forfeitures Fines and penalties are collected as a result of Municipal Court rulings and other miscellaneous -
rule infractions. All court fines and penalties are shared with the State, with the City, on
average, retaining less than 50% of the amount collected.
Recreation Proaram Fees
The Parks and Recreation Department charges fees for selected recreation programs. These fees
offset some of the costs related to providing the program.
CenterPlace Fees
The Parks and Recreation Department charges fees for use of CenterPlace. Uses include
regional meetings, weddings, receptions and banquets. Rental rooms include classrooms, the
great room and dining rooms.
Investment Interest
The City earns investment interest on sales tax, property tax, and fund investments.
16
; OTHER FUND REVENUES:
STREET FUND:
Motor Vehicle Fuel Excise Tax (gas tax)
The City receives gas tax based on population. Gas tax must be spent on streets. The City
expects to receive approximately $23 per capita in motor vehicle fuel excise tax (gas tax) in
2010. The gas tax has increased each year for several years. However, the higher cost of
gasoline has resulted in users cutting back on the amount they buy which ultimately reduces the
tax received by the City.
Telenhone Utilitv Tax
The City of Spokane Valley levies a 6% telephone utility tax. Companies providing this service
pay this tax to the City monthly. Telephone tax has been estimated at $2.8 million for 2010.
ARTERIAL STREET FUND: '
Motor Vehicle Fuel Excise Tax (gas tax)All Motor Vehicle Fuel Excise Tax is now directed to the Street Fund. The only new revenue for
the Arterial Street Fund will be small amounts of interest income earned from the balance
existing in this Fund.
TRAII,S & PATH FUND:
A small percentage of the City's gas tax must be set aside for capital expenditures on trails and
paths. This money will likely accumulate for several years until adequate dollars are available
for a project.
HOTEL/MOTEL FUND:
This fund receives all revenue resulting from the HoteUMotel Tax levied upon charges made for
the furnishing of lodging by a hotel, rooming house, tourist court, motel, trailer camp and other
transient accommodations in the City. The tax rate is 2 percent of the selling price or charge
made for the lodging. It is collected and administered by the Washington State Department of
Revenue. State law requires that these taxes be credited to a special fund with limitations on use,
principally to generate tourism/convention activities that bring new visitors to our area, as
prescribed by RCW 67.28.310.
DEBT SERVICE FUND - LTGO 03 :
The Public Facilities District will provide funding for the debt service on CenterPlace Bonds.
The City's Capital Projects and Special Capital Projects Funds will provide funding for the debt
service on street bonds.
CAPITA.L PROJECTS FLTND:
17
Under Washington State Law, RCW 82.46.010, the City is allowed to impose an excise tax on
each sale of real property at the rate of one-quarter of one percent of the selling price. ,
The revenue generated is used for financing capital projects as specified in the capital facilities
plan under the Growth Management Act.
SPECIAL CAPITAL PROJECTS FUND :
Under Washington State Law, RCW 82.46.010, the City is allowed to impose an additional
excise tax on each sale of real property at the rate of one-quarter of one percent of the selling
price. The revenue generated is used for financing public works capital projects as specified in
the capital facilities plan under the Growth Management Act.
INTERFUND TRANSFERS:
Many funds receive their revenues from other funds in the form of an interfund transfer. These
transfers may represent payments for service, an operating transfer, or a concentration of
revenues for a specific project. The following funds receive transfers from other funds.
General Fund is budgeted to receive transfers from the Street Fund, Stormwater
Management Fund, and the Hotel/Motel Fund of $25,000, $15,000 and $90;000,
respectively.
The street fund will be repaying the general fund for loans made in prior years for street -
maintenance.
Trails & Paths Fund is budgeted to receive a transfer from the Street Fund in the amount
of $8,000 which represents .42% of gas tax allocated to the City.
Street Capital Projects Fund (303) is budgeted to receive transfers from Stormwater
Management Fund, Special Capital Projects Fund (302) and Capital Projects Fund (301).
Debt Service Fund is budgeted to receive transfers from the Capita.l Projects Fund and the
Special Capital Projects Fund of $105,000 each.
Parks Capital Fund (309) will receive a transfer from the general fund.
Risk Management Fund is budgeted to receive $258,000 from the General Fund for
employment security payments and City insurance premiums.
STORNIWATER MANAGEMENT FEE:
This fee is imposed upon every developed parcel of property within the City and is an annual
charge of $21.00 for each single family unit and $21.00 per 3,160 square feet of impervious
surface for all other properties. These charges are uniform for the same class of customers and ,
service facilities. These fees are estimated to be $1,600,000 for 2010. _
18
2010 BUDGET
Major Revenue Assumptions
1. The 2009 population figure used in the 2010 Preliminary Budget is 89,440 as
determined by the Office of Financial Management for the State of Washington.
This figure is important when determining distribution of State shared revenues on
a per capita basis.
2. The 2010 estimated assessed valuation (AV) is $7.06 billion. The City's actual
assessed value will be assigned by the Spokane Counfiy Assessor.
3. Property taxes are levied based on assessed value and the City's authorized levy
rate. A rate of $1.54 per thousand dollars of assessed value is anticipated. The City
expects to collect 95% of taxes levied in 2010 realizing the remaining 5% will be
collected in the following years.
4. Franchise fees and business registrations are based on projected fees in 2009.
5. Liquor excise taxes and liquor profits are based upon estimates from the Municipal
Research and Services Center (MRSC).
6. Fines & Forfeits are based on projected collections in 2009.
7. Building permit and land use fees are estimated by the City of Spokane Valley,
based on expected 2009 collections.
8. Real estate excise taxes are based on projected collections by the City in 2009.
9. Gas tax revenues are based on estimates by the City of Spokane Valley.
10. The Stormwater Management fee is based on an Equivalent Residential Unit (ERU)
rate of $21.
19
2010 BUDGET Major Expenditure Assumptions
1. Service levels are the same or greater than provided in 2009.
2. Positions and salary ranges are based on the City's compensation and classification
plan.
3. Benefit amounts are based on the employee benefits plan.
4. The contract costs for public safety, park maintenance, aquatics and street
maintenance are based on estimates by City staff.
5. State required retirement (PERS) costs have been included.
20
City of Spokane Valley
2010 Budget Summary
*
Antlcipated
Estimated Beg. Fund Balance
Fund Fund Balance Revenues Exaenditures a213112010
001 General Fund $ 19,375,000 $ 35,165,850 $ 54,540,850 $ 18,599,813
101 Street Fund 1,777,000 5,622,050 7,399,050 1,000,000
102 Arterial Street Fund - - - -
103 Trails & Paths Fund - 8,000 8,000 -
105 HoteUMotel Fund 19,000 381,000 400,000 25,000
120 CenterPlace Operating Reserve Fund 347,000 3,000 350,000 350,000
121 Service Level Stabilization Fund 5,350,000 50,000 5,400,000 5,400,000
122 Winter Weather Reserve Fund 500,000 5,000 505,000 505,000
123 City Facilities Repair & Replacemsnt 825,000 415,000 1,240,000 1,240,000
204 Debt Service LTGO 03 - 650,000 650,000 -
301 Capital Projects Fund 1,553,000 395,000 1,948,000 -
302 Special Capita) Projects 230,000 382,000 612,000 -
303 Street Capital Projects - 10,572,000 10,572,000 -
304 Mirabeau Point Capital Projecks Fund - - - -
- 306 CD Block Grant Fund - 300,000 300,000 -
307 Capital Grants Fund - 2,465,000 2,465,000 -
308 Barker Bridge - 1,767,000 1,767,000 -
309 Parks Capital Projects Fund 518,000 302,000 820,000 150,000
310 Civic Building Capital Projects Fund 5,770,000 57,000 5,827,000 5,827,000
402 Stonnwater Management 2,771,015 1,627,000 4,398,015 1,300,000
501 Equipment Rental & Replacement Fund 900,000 19,000 919,000 919,000
502 Risk Management Fund 28,000 230,000 258,000 30,000
$ 39,963,015 S 60,415,900 $ 100,378,915 $ 35,345,813
$ 39,963,015
Total Resources $ 100,378,915
The City budgets atl resources of each fund. It is recognized that all resources will not be spent.
• This column is stafPs best estimate of the fund balance at year end.
21
City of Spokane Valley
2010 Budget
Resources by Type
General Fund
Beginning Balance $ 19,375,000
Property Tax 10,969,500
Sales Tax 16,600,000
Gambling Tax 425,000
Franchise Fees/Business Registration 1,100,000
State Shared Revenues 1,450,000
Service Revenues 10500,000
Fines and Forfeitures 1,600,000
Recreation Program Fees 650,000
Miscellaneous & Investment Interest 561,350
Transfers 310,000
Total General Fund 54,540,850
Other Funds
lol Street Fund 7,399,050
102 Arterial Street Fund -
103 Trails & Paths Fund 8,000
ios Hotel/Motel Fund 400,000 _
120 CenterPlace Operating Reserve Fund 350,000
121 Service Level Reserve Fund 5,400,000
122 Winter Weather Reserve Fund 505,000
123 City Facilities Repair & Replacement 11240,000
204 Debt Service LTGO 03 650,000
301 Capital Projects Fund 1,948,000
302 Special Capital Projects Fund 612,000
303 Street Capitial Projects Fund 10,572,000
304 Mirabeau Point Project Fund -
306 CDBG Fund Revenues 300,000
307 Capital Grants Fund 2,465,000
308 Barker Bridge - Federal Grant Fund 1,767,000
309 Parks Capital Fund 820,000
310 Civic Building Capital Fund 5,827,000
402 Stormwater Management Fund 4,398,015
501 Equipment Rental & Replacement Fund 919,000
502 Risk Management Fund 258,000
Total Other Funds 45,838,065
Total All Funds $ 100,378,915
22
City of Spokane Valley
2010 General Fund Revenue Sources
$54,540,850
Fines antl Forfeiturea--, Recrea6on Program Fees Miscellaneous & Investment Interest
2.996 1.296 1.096
Service Revenues Transfers
2.896 0,6%
Stale Shered Revenues
2.7% ~
Frenchise FeeslBusiness ,
Registradon Biginning Balance
2.096 ' 35.546
~
GartbGng Tan
.896
~
Sales Tex _
30.4% ~
!
Properiy Tax
20.196
23
~ ~
City of Spokane Valley
2010 Estimated City Sources
$100,3789915
Slormwater Ivianangemenf Fund
4.4%
~ I
Intemal Service Fund
Capital Projects Fund 1.296
23.996
Biginning Balance
19.3%
Debt Senvice Fund
0.6%
Olher Miac Funds
8.2°,6 `
~
i
~
Slreel Fund
7.496 General Fund
35.096
Clty of Spokane Valley
2010 Budget
, Detail Revenues by Type
2008 2009 2010 Proposed
General Fund Revenues Actual Budqet Budpet
Beainnina Fund Balance $ 13,747,197 S 12,116,644 $ 19,375,000
Pro e Tax
Property Tax S 9,669,437 $ 10,500,000 $ 10,799,500
PropeRy Tax - Dellnquent 166,651 175,000 170,000
9,836,088 10, 675,000 10,969,500
Sales Taxes •
Sales Tax 16,161,028 17,860,000 14,410,000
Sales Tax - Crlminal Justice 1,380,721 920,000 1,400,000
Seles Tax - Publlc Safety 780,361 600,000 790,000
18,322,110 19,360,000 16,600,000
Gamblino Taxes
Punch Boards & Puq Tabs 75,518 60,000 70,000
Amusement Games 1,136 2,000 2,000
Catd Games 753,494 463,000 343,000
Interest on Gambling tax 16,054 - 10,000
846,202 525,000 425,000
Licenses & Permits
Business Licenses 81,403 60,000 80,000
Franchise Fees 925,439 904,550 1,020.000
1,006,842 964,550 1,100,000
State Shared Revenues
SVeamline Mitigation of Sales Tax 197,476 - 90,000
MVET Cdminal Justice - Population 18,417 11,100 19,000
Crim[nal Justfce Area #4 123,808 101,450 124,000
Criminal Justice Special Programs 70,844 60,000 71,000
DUI - Cities 15,894 35,000 16,000
Liquor Board Excise Tax 428,953 400,000 430,000
Uquor Board Profits 596,659 650,000 696,600
Work Study Reimbursement 3,342 - 3,400
1,455,393 1,257,550 1,450,000
Service Revenues
Building Permits 1,205,020 1,200,000 722,800
Plumbing Permits 73,174 53,000 35,000
Grading Permits 4,617 7,000 5,000
Mechanical Permits 91,261 99,000 92,000
Demolitlon Permits 5,145 5,000 5,200
Misc. Permits & Fees 108,531 55,000 100,000
Plans Check Fees 315,375 250,000 250,000
Planning Fees 291,205 219,540 290,000
2,094,328 1,888,540 1,5Q0,000
Fines and Forfeitures
Fines 8 Forteits - Traffic 763,251 765,730 620,000 •
Other Crfminal Non -Traffic Fines 986,613 610,730 980,000
1,750,064 1,376,460 1,600,000
Recreakion Proaram Chames
Activity Fees (To use a recreational tacflity) 534,591 449,070 564,000
Progrem Fees (To participate in a program) 65,135 63,000 66,000
Other - - -
599,726 512,070 650,000
Misceflaneous
Investment Interest 361,845 300,000 300,000
Sales Tau Interest 58,432 40,441 60,000
Property Tax Interest - 25,000
Poltce Preclnct Rent 97,753 - 51,564
• Office of Public Def-Re-Ucensing Grant 75,100 - -
Miscellaneous Revenue & Grent 63.119 52,800 149,786
656,249 418,241 561,350
Transfers
Transfer from Street Fund - Overhead 25,000 25,000 25,000
Transfer from Stormwater - Facilfty - - -
Transfer from Stormwater 15,000 15,000 15,000
Transier from Street Fund - Membership 34,300 44,900 30,000
Repayment from St. Fund - - 150,000
Transfer from HoteUMotel - CeMerPlace 84,590 90,000 90,000
158,890 174,900 310,000
Total Ceneral Fund Revenue $ 36.725,892 $ 37,172,311 $ 35,165,850
Total General Fund Revenue and
Beginning Fund Balance S 50,473.089 $ 49,288,955 $ 54,540,650
25
Ctty of Spokane Valley -
2010 Budget
Detail Revenues by Type
2008 2010
Actuai 2009 Proposed
Other Fund Revenues , Budqet Budget Budqet
101 Street Fund
Beginning Fund Balance 3,718,759 1,542,000 1,777,000
Property Taxes 1,025 - -
Motor Fuel (Gas) Tax 2,093,688 2,050,000 1,900,000
Investment Interest 53,103 125,000 10,000
Loan from General Fund 430,000 1,175,000 -
Utility Tax - 2,500,000 2,800,000
Insurance Premiums & Recoveries 4,646 - -
- Transfer From Stormwater Fund - Facility 200,000
Miscellaneous Revenue & Grant 26,455 - 712,050
6,327,676 7,392,000 7,399,050
102 Arterial Street Fund
Beginning Fund Balance 611,095 581,000 -
Contributions-Development & Planning - - -
Investment Interest 16,431 10,000 -
627,526 591,000 -
103 Trails 8 Paths Fund
Beginning Fund Balance 33,744 34,000 -
Motor Fuel (Gas) Tax 9,892 - -
Investment Interest 970 1,000 -
Transfer from Street Fund - 8,000 8,000 -
44,606 43,000 8,000 ,
105 Hotel/Motel Fund
Beginning Fund Balance - 80,000 19,000
Hotel/Motel Tax 467,089 512,000 380,000
Investment Interest 10,280 8,000 1,000
477,369 600,000 400,000
120 CenterPlace Ooeratino Reserve
Beginning Fund Balance 338,566 330,000 347,000
Investment Interest 8,228 10,000 3,000
346,794 340,000 350,000
121 Service Level Stabilization Reserve
Beginning Fund Balance 5,242,901 5,300,000 5,350,000
Investment Interest 127,078 100.000 50,000
5,369,979 5,400,000 5,400,000
122 Win#er Weather Reserve
Beginning Fund Balance 561,429 500,000 500,000
Investment Interest 13,608 - 5,000
575,037 500,000 505,000
123 Citv Facilities Reoair & Reolacement
Beginning Fund Balance - 355,000 825,000
Investment Interest 9,726 5,000 8,000
Interfund Transfer 397,000 407,000 407,000
406,726 767,000 1,240,000
26
- - ' City of Spakane Valley
2010 Sudget
betafl Revenues by Type
2048 2010
Actua1 2009 Proposed
Q#her FuRd Revenues Budqet Bud4iot Budae#
❑ther Fund Revenues
204 Debt Seevice - LTGO 03
Beginning Fund Balance - - -
Faeilities District Revenue 412,520 440,000 440,000
and Special Capital Projects 185,127 210,000 210,000
597F647 650,000 650,000
301 Canitai Proiects Fund
Beginning Fund BaIance 4,447,597 4,94.8,004 9,553,000
REET I - ist .25 Percent 4,001,137 1,000,000 380,000
Investment Interest 101,533 - 15,000
5,554,287 5,948,000 1,948,000
302 Soeeial Caqital Proiects Fund
Beginning Fund Balanoe 5,136,460 1,880,000 230,000
REET 2- 2nd .25 Percent 985,626 1,000,040 380,000
Investmen# Interest 114,264 100,000 2,000
6,236,349 2,984,000 612,000
303 5treet Caqi#aI Proiects
Beginning Fund 8alance (120,260) - -
❑eveloper Contributions 815,635 - 204,040
Grarrk Proceeds 2,224,276 8,803,040 7,779,000
Transfer fram Block Grant - 300,000 300,000
-Transferfrom Capi#a1 Projects Fund 1,798,448 3,956,000 1,843,000
= Transfer from Genetal Fund 50,000 - 50,004
Transfer from Arteria6 Street Fund - 591,000 -
Transfer fram Stormwater M anage ment Fund 219,748 200,000 200,000
Transfer frvm Street Fund - - -
Transfer#rom Special Capifal Projec#s 811,197 2,875,000 200,000
6F7.79,044 161725k000 10,572,000
304 MIfabeaU PrflIECt
Beginning Fund Balanoe 396,511 360,000 -
Investment Interest 8,859 10,000 `
405,370 370,000 -
306 CQ Block Grant Fund
Beginnirrg Fund Balance - - -
CDBG Grant Proc.eeds - 300,044 300.004
- 300,000 300,000
307 Caoital Gran#s Fund
Beginning Funci Balanae (17,365) - -
Capital Gran3 Prooeeds 6,071,579 1,098,000 1,749,000
Transferfrom Streets & Paths 92,187 - -
Transfers from Arterial Street Fund 316,821 - -
Trahsfers from 5pecia1 Capital Projects Fund 396,197 - 68,000
Transfers fram Capital Prajects Fund - 475,000 -
MiscellaneauslPrivata Development 500 - 648,004
6,779,919 1,573,000 [.k465,000
27
City of Spokane Valley ' -
2010 Budget
Detail Revenues by Type
2008 2010
Actual 2009 Proposed
Other Fund Revenues Budget Budqet Budqet
308 Barker Bridae Reconstruction - Fed Grant
Private Development - - 58,000
Federal Grant Proceeds 1,988,235 5,165,000 1,470,000
Transfer from Special Capital Projects Fund 14,099 812,000 239,000
2,002,334 5,977,000 1,767,000
309 Parks Caoital Proiects
Beginning Balance 1,346,036 550,000 518,000
Investment Interest 15,416 - 5,000
State Rec & Conservation Grant Rev 1,453,059 - 200,000
Transfer from Parks General Fund 109,317 - -
Transferfrom Capital Projects Fund 1,106,254 600,000 -
Transfer from Special Capital Projects Fund 134,654 - -
Transfer from the General Fund 20,000 70,000 97,000
4,184, 736 1,220,000 820,000
310 Civic Facilities Capital Proiects
Beginning Balance 5,782,478 5,800,000 5,770,000
Investment Interest 138,410 - 57,000
Transfer from General Fund - - -
5,920,888 5,800,000 5,827,000
402 Stormwater Manaoement Fund
Beginning Fund Balance 2,721,432 1,800,000 2,771,015 _
Spokane County Reimbursment - - -
State Grants 25,495
Stormwater Management Fee 1,686,936 1,600,000 1,600,000
Investment Interest 51,820 40,000 27,000
4,485,683 3,440,000 4,398,015
501 EauiAment Rental & Replacement Fund
Beginning Fund Balance 867,845 700,000 900,000
Investment Interest 32,960 30,000 9,000
Transfer from General Fund - 50,000 10,000
Vehicle Purchase Transfers - - -
• 900,805 780,000 919,000
502 Risk Manaaement Fund
Beginning Fund Balance 15,434 30,000 28,000
Investment Interest 349 - -
Employment Security Transfers - 8,000 8,000
Transfer from General Fund 188,000 192,000 222,000
203,783 230,000 258,000
Total Revenue & Beginning Fund Balance 57,242,537 61,626,000 45,838,065
All Other Funds 50,473,089 49,288,955 54,540,850
Total Revenues 107,715,626 110,914,955 100,378,915
28
" City of Spokane Valley
2010 Budget
Expenditures by Department
General Fund
Legislative Branch $ 322,120
Legisiative & Executive Services 1,063,842
Public Safety 22,062,268
Operations & Administrative
Deputy City Manager 620,574
Finance 1,023,373
Human Resources 248,435
Public Works 893,793
Planning & Community Development
Admin 323,205
- Planning 1,124,206
Building 1,313,320
Development Engineering 791,719
Library -
Parks & Recreation
Administration & Maintenance 987,556
Recreation 237,846
Aquatics 422,550
Senior Center 85,503
- CenterPlace 1,192,578
' General Government 21,827,963
Total General Fund 54,540,850
Other Funds
iol Street Fund 7,399,050
102 Arterial Street Fund -
103Trails and Paths Fund 8,000
i05 Hotel/Motel Fund 400,000
120 CenterPlace Operating Reserve Fund 350,000
121 Service Level Stablization Fund 5,400,000
122 Winter Weather Reserve Fund 505,000
123Civic Facility Replacement Fund 1,240,000
2o4Debt Service - LTGO 03 650,000 301 Capital Projects Fund 1,948,000
302 Special Capital Projects Fund 612,000
sos Street Capitial Projects Fund 10,572,000
' soa Mirabeau Point Capital Projects Fund -
sos CD Block Grant Fund 300,000
307Capital Grants Fund 2,465,000
soa Barker Bridge - Federal Grant Fund 1,767,000
sos Parks Capital Projects Fund 820,000
31o Civic Buildings Capital Projects Fund 5,827,000
402 Stormwater Management Fund 4,398,015
sol Equipment Rental & Replacement 919,000
502 Risk Management Fund 258,000
Total All Funds $ 100,378,915
29
City of Spokane Valley
2010 Budget
General Fund Expenditures by Deparbnent by Type
Waqes & Capital
Benefits Supplies Senrices Interaovernmental Interfund Exnenditures Total
General Fund
Legislative Branch $ 126,978 $ 19,500 $ 175,642 $ - $ - $ - $ 322,120
Legislative & Executive 922,152 17,400 124,290 - - - 1,063,842
Public Safety - - - 22,062,266 - - 22,062,268
Operations & Administrative
Depury City Manager 547,874 6,000 66,700 - - - 620,574
Finance 966,473 11,000 45,900 - - - 1,023,373
Human Resources 180,835 3,500 64,100 - - - 248,435
Public Works 696,230 50,988 146,575 - - - 893,793
Planning & Community Development
Admin 282,145 4,100 21,960 15,000 - - 323,205
Planning 799,406 10,200 239,600 75,000 - - 1,124,206
Building 1,100,070 39,000 98,650 65,000 10,600 - 1,313,320
Development Engineering 668,219 8,000 70,500 45,000 - - 791,719
Library - - - - ' ' "
Parks & Recreation
Parks Administration 180,704 62,000 731,652 10,000 3,200 - 987,556
Recreation 132,452 11,490 86,352 - 7,552 - 237,846
Aquatics - 500 422,050 - - - 422,550
Senior Center 69,903 6,600 9,000 - - - 85,503
CenterPlace 358,575 90,540 389,463 - 354,000 - 1,192,578
General Government - 111,500 581,500 977,800 20,157,163 - 21,827,963
Total General Fund $ 7,032,015 $ 452,318 $ 3,273,934 $ 23,250,068 $ 20,532,515 $ - $ 54,540,850
City of Spokane Valley
2010 General Fund Expenditures by Dept
54,540,850
LuylslaAvo Branth Lepslatrra 6 Executlw 9ervKes
2.0%
C;eiwrol Gmammo=rt Pubic Go"
dU G^t ~ 10.5%
/
OPwlG" 6 AdminkOntlw
8NVker
3.5%
Prks i Runaipn-.-
5.4X
I
Pww*v 6 commw* , PuhYc NbrNt
DOVWOMWM 1.5Mr
5.5%
31
- _ ~
City of Spokane Valley
2010 General Fund Expenditures by Type
$64,640,860
Inlerfund Payments
37.6% - -
Wages & Benefits
12.9%
.B%
l
Services
6%
Intergovemmental
Paymenfs
42.6%
Fund: 001 Genera) Fund spokane valley
oept: 011 Legislative Branch 2010 Budget
011 - Leqisiative Branch
This department accounts-for the cost of providing effective elected repressntation
of the citizenry in the governing body. The Council makes policy decisions for the
City and is accountable to Spokane Valley citizens by making decisions regarding
how resources are allocated, the appropriate levels of service, and establishing
goals and policies for the organization.
Accomplishments for 2009
. Continue monltorina sianificant wastewater issues, including governance of wastewater facilities,
enhanced citizen awareness of options for the future and pursuit of the most efficient and economical use
of allowed wastewater discharges.
Goal Accomplished: Council and staff continued oollaboration with discharger stakeholder groups,
environmentalists and regulatory agencies including mestings with the Director of Washington
Department of Ecology. The Ciry provided legislative support amending DOE rules expanding
the life span from 10 to 20 years for A Mitigation Implementa6on Plan (MIP) assaciated with an acceptable
Total Maximum Daily Load ruling. Department of Ecology has renewed a public comment period on their
proposal prior to issuance of a discharge permit. City staff also served on the County's DesigNBuild/Operate
vendor selection committee.
. Exalore further fundinq sources for Citv Center that builds upon the City's initial investment
in a City Hall to spur further private investment in the development of a mixed used City Center.
Goal Accomplished: The Office of City Attorney has consulted with Bond Counsel and others to determine legal
options available for funding a new City Center, as well as purchase of land for a new City Hall.
Purchase and Sales Agreement negotia6ons continue regarding which party will assume various development
casts.
• Identifv performance measures for the Pollce DeQartment and monitor progress in their
attainment.
Goal Accomptished Underv+ray: The ICMA Consulting final report will suggest performance measures for
Council and stakeholder consideration in July 2009.. Upon adoption of chosen performance measures,
implementation and monitoring will begin.
. Implement and evaluate reaulations specified in the Sprague/Appleway Revitalization Plan as
adopted and amended by the City Council.
Goal Accomplishment Commencing October 1: The Council adopted the SARP sub-area plan on
June 16, 2009 and created the opportunity for evaluation of the regulation after the October 1
implementation date.
. Evaluate the availability, costs and effects of private sector vendors performing winter road
maintenance for the City.
Goal Accomplishment Underway: Substantial effort has been invested to develop a short-term and a
long-term strategy for providing winter road services subsequent to notification by Spokane County that
the winter roads contract terminates on October 15, 2009. Council receives extensive progress reports
every two weeks. And, we await County agreement to commence negotiations of a one-year contract
extension should alternative approaches not materialize prior to the winter of 2009/2010.
• Imqlement records indexina and phase in a document Imaaina svstem City
department by City department with the goal of achieving city-wide implementation in 2010.
Goal Substantially Accomplished: Implementation of the records indexing system via Laserfiche
document imaging system has been initiated. Many of the record series from the City Clerk's Office,
Finance Department and Public Wor9cs Department have been digitized and indexed.
33
Fund: 001 General Fund Spokane Valley
Dept: oil Legislative Branch 2010 eudget
011 - Lecaislative Branch
Goals for 2010
. Continue monitorina wastewater issues, including govemance of wastewater facilities,
and pursuit of the most efficient and economical methods to ensure the continuation
of wastewater discharges licenses.
• Imalement records indexina and phase in a document imaQina svstem City department
by City department with the goal of achieving city-wide implementation in 2010.
• Imalement and Evaluate reaulations specified in the Sprague/Appleway Revitalization Plan
as adopted and amended by City Council.
. Develop a Shoreline Master Proqram to provide appropriate regulatory protection for waters
of statewide significance as required by state statute.
• Pursue a leqislative capital budaet reauestfor state funding for the acquisition of parkland
adjacent to the Park Street Pool.
• Develop and implement a multi-vear winter roads maintenance olan including
availability, costs and effects of private sector vendors performing winter road maintenance for
the City.
• Pursue state fundinq of a demonstration project that constructs a city hall in accordance
with "living building" standards.
Budaet Summarv,
2008 2009 2010 • '
Actual Budget Budget - '
Personnel - FTE Eauivalents
Mayor 1.0 1.0 1.0
Council 6_0 6_0 6_0
Total FTEs 7.0 7.0 7.0
Budaet Detail
Salaries, Wages, 8 Benefits $ 109,977 $ 126,978 $ 126,978
Supplies 14,353 19,000 19,500
Services & Charges 137,450 184,922 175,642
Interfund Charges - - -
Total Legislative Branch $ 261,780 $ 330,900 $ 322,120
34
Fund: 001 Generdl Fund Spokane Valley
Dept 013 Executive 8 Legtslative Support 2010 Budget
013 - Executive 8 Leqislative Suqqort
This department is accountable to the City Council for the operational results of the
organization, effective support of elected officials fn achieving their goals; fuifillment
of the statutory requirements of the City Manager, implementation of Ciry Council
polides, and provision of a communication linkage between citizens, the City Council,
City departments, and other govemment agencies.
Accompllshments for 2009
. Continue monitorinq siqnfficant wastewater issues, including govemance of wastewater facilities,
enhanced citizen awareness of options for the future and pursuit of the most efficient and economical
use of allowed wastewater discharges.
Goal Acoomplished: Council and staff continued collaboration with discharger stakeholder groups,
environmentalists and regulatory agencies inGuding meetings with the Director of Washington
Department of Ecology. The City provided legislative support amending DOE rules expanding
the life span from 10 to 20 years for A Mitigation Implementation Plan (MIP) associated with an acceptable
Total Maximum Daily Load ruling. Department of Ecology has renewed a public comment periad on their
proposal prior to issuance oi a discharge permit. City staff also served on the Counry's DesigNBuild/Operate
vendor selection committee.
• Explore further fundinq sources for Citv Center that builds upon the City's initial investment
in a City Hall to spur further private investment in the development of a mixed used City Center.
Goal Acxcomplished: The Office of City Attomey has consulted with Bond Counsel and others to determine legal
options avaflable for funding a new City Center, as well as purchase of land for a new City Hall.
Purchase and Sales Agreement negotiations continue regarding which party wfll assume various development
costs.
. Identifv performance measures for the Pol(ce Deoartment and monitor progress in their
attainment.
Goal Accompllshed Undennray: The ICMA Consulting final report will suggest perfortnance measures for
Council and stakeholder consideratlon fn July 2009. Upon adoption of chosen performance measures,
implementation and monitoring will begin.
. Imolement and evaluate reAUlations specified in the Sprague/Appleway Revitalization Plan as
adopted and amended by the City Council.
Goal Accomplishment Commencing October 1: The Council adopted the SARP sub-area plan on
June 16, 2009 and created the opportuniry for evaluation of the regulation after the October 1
implementation date.
. Evaluate the availability, costs and effects of private sector vendors performing winter road
maintenance for the City.
Goal Accomplishment Undervvay: Substantial effort has been invested to develop a short-term and a
long-term strategy for providing winter road services subsequent to notification by Spokane County that
the winter roads contract terminates on October 15, 2009. Council receives extensive progress reports
every two weeks. And, we await County agreement to commence negotiations of a one-year contract
extension should alternative approaches not materialize prior to the winter of 200912010.
• Implement records indexinq and phase In a dacument lmaqina svstem City
department by City department with the goal of achieving aty-wide implementation in 2010.
Goal Substantially Accomplished: Implementation of the records indexing system via Laserfiche
document imaging system has been initiated. Many of the record serfes from the City Clerk's Office,
Finance Department and Public Works Department have been digitized and indexed. .
35
Fund: 001 General Fund Spokane valley -Dapt 013 Executive 8 Legislative Support 2010 Budget
013 - Executive 8 Lepislative Supqort
Goals for 2010
• Continue monitorlnv wastewater Issues, including governance of wastewater facilities,
and pursuit of the most efficient and economical methods to ensure the continuation
of wastewater discharges licenses.
. Implement records indexinq and phase in a document imaainq systemCity department by City
department with the goal of achieving city-wide implementation in 2010.
. Imqlement and Evaluate reaulations specified in the Sprague/Appleway Revitalization Plan as
adopted and amended by City Council.
. Develop a Shoreline Master Proaram to provide appropriate regulatory protection forwaters of
statewide significance as requfred by state statute.
. Pursue a leqislative canital budaet request for state funding for the acquisition of parkland
adjacent to the Park Street Pool.
. Develop and implement a multi-vear winter roads maintenance olan including availability, costs
and effects of private sector vendors performing winter road maintenance for the City.
• Pursue state fundinp of a demonstration project that constructs a city hall in accordance with
"living building° standards.
Budaet Summarv,
2008 2009 2010
Actual Budget Budget
Personnel - FTE EQUivalents
City Manager 1.0 1.0 1.0
City Attorney 1.0 1.0 1.0
City Clerk 1.0 1.0 1.0
Deputy City Attomey 1.0 1.0 1.0
Deputy City Clerk 1.0 1.0 1.0
Administrative Assistant - Legal 1.0 1.0 1.0
Administrative Assistant (CC) 1.0 1.0 1.0
Administrative Assistant (CM) 1_0 110 1_0
Total FTEs 8.0 8.0 8.0
Interns 3.0 3.5 3.5
BudQet Detail
Salaries, Wages, & Benefits $ 765,390 $ 891,331 $ 922,152
Supplies 16,504 18,600 17,400
Servlces & Charges 101,406 123,390 124,290
Capital Outlay - - -
Interfund Charges - - -
Total Executive & Legislative SuppoR S 883,300 S 1,033,321 $ 1,063,842
36
Fund: 001 General Fund City of Spokane Valley
Dept: 016 Public Safety 2010 Budget
016 - Public Safety,
The Public Safety department budget provides funds for the
protection of persons and property in the city. The City contracts
with Spokane County for law enforcement, district court,
prosecutor services, public defender services, probation
services, jail and animal control services. See following page for
detail information on each budgeted section.
Judicial System - The Spokane County District Court is contracted
to provide municipal court services. The contract provides for
the services of judge and court commissioner with related support
staff. Budgeted amount also includes jury management fees.
Budgeted contract amount: $ 2,023,386
Law Enforcement - The Spokane County Sheriff's Office is
responsible for maintaining law and order and providing police
services to the community under the direction of the Police Chief.
The office provides for the preservation of life, protection of
property, and reduction of crime.
Budgeted contract amount: $ 17,487,843
Jail System - Spokane County provides jail and probation
services for persons sentenced by any City of Spokane Valley
Municipal Court Judge for violating laws of the city or state.
Budgeted contract amount: $ 900,000
Animal Control - Spokane County will provide animal control
services to include licensing, care and treatment of lost
or stray animals, and response to potentially dangerous animal
confrontations.
Budgeted contract amount: $ 350,920
Fines & Forfeitures State Remittance
Budgeted contract amount: $ 900,000
Communications
Budgeted contract amount: $ 320,119
Interfund Transfers
Budgeted contract amount: $ 80,000
Total $ 22,062,268
37
City of Spokane Valley
2010 Budget
016 - Public Safety
2008 2009 2010
Actual Budget Budget
Judicial System:
District Court Contract 748,327. 787,200 982,937
Jury Management Contract - 5,000 -
Intergovernmental Payments 75,000 - -
Public Defender Contract 337,309 351,500 468,172
Prosecutor Contract 358,525 374,900 503,152
Pretrial Services Contract 42,959 47,400 69,125
Subtotal Judicial System 1,562,120 1,566,000 2,023,386
Law Enforcernent System:
Sheriff Contract 13,906,413 17,054,909 16,261,741
Emergency Management Contract 85,291 121,900 101,402
Wages & Benefits 2,634 - -
Operating Supplies 3,153 - 5,000
Repair & Manit. Supplies 3,951 - 5,000
Gas, Oil, &Tires 4,805 - -
Small Tools & Minor Equipment 6,861 - 2,000
Electricity/Gas 30,899 - 32,000
Water 2,241 - 2,400
Sewer 691 - 800 Waste Disposal 2,651 - 2,800 Copier Maintenance - 500 500
Law Enf. Bldg Maintenanoe Contract 45,988 120,000 74,200
Miscellaneous Services 76,601 5,000 1,000,000
Subtotal Law Enforcernent System: 14,172,179 17,302,309 17,487,843
Jail System:
Jail Contract 360,701 404,200 400,000
. Jail - Geiger Corrections Center 262,464 278,200 500,000
Subtotal Jail System: 623,165 682,400 900,000
Other:
CapitalOutlays/Communications 166,816 176,800 320,119
Fines 8 Forfeitures State Remittance 877,833 700,000 900,000
Animal Control Contract 332,839 333,575 350,920
Building Replacement Costs - 80,000 80,000
IF Transfer:Civic Facil. Replacemnt FD 80,000 - -
Subtotal Other: 1,457,488 1,290,375 1,651,039
Total Public Safety 17,814,952 20,841,084 22,062,268
38
City of Spokane Valley
18,000,000 _ 2010 Bud eted Contract Ex enditures
L1n,261,741
16,000,000
14.000,000
12,000,000
10,000,000
8,000,000
6,000,000 4,000,000
2,000,000
982,937
l503,152 69,125 101,402 74. 0 400,000 Z
District Court Public Prosecutor Pretrial Sheriff Emergency Law Enf. Bldg Jail Contract Animal
Contract Defender Contract Services Contract Management Maintenance Control
Conlract Contract Contract Contract Contract
39
Fund: 001 Oeneral Fund Spckane valley
oept: 01e Operations & Administrative 3ervices 2010 Budget
018 - Oaeratlons 8 Administrative Services
The Operations 8 Administrative Services Department is composed of three
divisions, the Deputy City Manager Division, the Finance Division, and the
Human Resources Division. As of 2007, the Legal Division costs will be inGuded in
the Executive and Legisiative Support Division,
013 - Decutv Cftv Manaaer Divislon
The Deputy City Manager (DCM) supervises the Operations 8 Administrative
Services Department, assists the City Manager in organizing and directing the
ather operations of the City and assumes the duties of the City Manager
in hismer absence.
Accomnilshments for 2009
. Imptemented and monitored City-wide performance measures in the Business Plan
• Evaluated service options end assessed current services we derive under contract
with Spokane County
• Used audit program to identify cost inaccuracies and insufficient cost control in
service contracts
• Utll¢ed 2009 community survey to improve public informaUon prooess
• Completed design phase of the Human Rssources intranet to provide informadon
support to City employees to 'Go Live' ln 2010
• Completed Comcast cable franchise negotiabons
Qoals far 2010
• Implement findings of the service options analysis conducted in 2009
• Deflne and formalize contrading guidelines
• Draft and implement a comprehensive Public Information Plan
• Develop Human Resources intranet to provide information support to City employees
Budqet Summarv
2008 2009 2010
Actual Bud$et Budget
Personnel - FTE EQUivatents
Deputy City Manager 1.0 1.0 1.0
Senicr Administrative Analyst 1_0 1.0 1.0
Public Information Officer 1.0 1.0 1.0
Administrative Analyst 1.0 1.0 1.0
Administrative Assistant 2.0 2.0 2.0
Office Assistant I 1.0 1.0 1.0
Office Assistant II 1;0 1.0 1;0
Total FTEs 8.0 8.0 8.0
Budget Oetail
Salaries, Wages, & Benefits $ 427,348 $ 579,020 $ 547,874
Supplies 3,380 5,700 6,000
Seroices S Charges 13,116 76,700 66,700
Capital Outlay - - -
Interfund Charges 4,084 - -
Total Deputy City Manager Divibion $ 447,928 $ 661,420 ,$~620,574 ~
40
Fund: 001 General Fund Spokane Valley
Dept: 018 Operations 8 Administrative Services 2010 Budget
014 - Finance Division
The Finance Division provides financial management services for all City
departments. Programs include accounting and reporting, payroll, accounts payable,
purchasing, budgeting and financial planning, treasury, information technology
and investments. The division is also responsible for generating and analyzing
data related to the City's operations. The department prepares monthly, quartedy,
and annual financial reports and budgets to ensure compliance with state laws.
Accomallshments for 2009
• Implemented telephone utility tax
• Reviewed City 2003 bond sale for Intemal Revenue Service arbittage compliance
• Implemented Washington Cities Insurance Authority recommendations
• Made significant improvements to the project accounting system
. Implemented several suggestions made by State Auditors Office
. Enhanced telephone system with additional lines/numbers
• Converted tape drive computer backup to a data replication system which swaps data
to/from CenterPlace
• Acquired/installed Government Accounting Standards Board software for annual
report preparation
Goals for 2010
. Implement additional State Auditor suggestions
. Consider Washington Cities Insurance Authority suggestions
• Improve financial statement process and accuracy
e Consider enhanced accounts receivable system to include code enforcement
liens attached to county parcels
Budaet Summarv
2008 2009 2010
Actual Budget Budget
Personnel - FTE Eauivalents
Finance & Admin Services Director 1.0 1.0 1.0
Financial Report Specialist 0.0 1.0 1.0
Accounting Manager 1.0 1.0 1.0
AccountanUBudget Analyst 3.0 3.0 3.0
Accounting Technician 1.0 1.0 3.0
IT Specialist 2.0 2.0 2.0
GIS/Database Administrator 1_0 1_0 1_0
Total FTEs 9.0 10.0 12.0
Intem 1.0 1.0 1.0
BudQet Detail
Salaries, Wages, 8 Benefits $ 620,637 $ 833,937 $ 966,473
Supplies 7,881 7,000 11,000
Services 8 Charges 25,665 37,500 45,900
Capital Outlay - - -
Interfund Charges - - -
Total Finance Division $ 654,183 $ 878,437 $ 1,023,373
41
Fund: 001 General Fund spakane Ilalley
Dept: 018 Operatiorts & 14dministrative Services 2010 Budget
016 - I°[uman Resources Division
Human Resources (HR) is administered thraugh the Deputy City N1anager (DClVI).
The h1R aperation provides services in cvmpensation, benefitsr training and _
argantzatianal develapment, staffing, employee relatiarrs, and communicativns.
Accamplishrnents for 2009
• Expanded Emplvyee Odentat3on and TrainiRg Program
o Developed pracesses that improve employee access fo infiormation by updating
the City's Internet site
a Enhanced use of Eden applican# tracking modu[es
a Enhanced Employee Recognition Program
Goals for 2010
• Implement HR section og City Intranet
a Cvllective Bargaining Agreernen# ,
. Deve1op and impiement Empla}ree Training Guidelines - -.Budaet Summarv
2010
2008 2009 Proposed
Actual Budge# Budge#
Personnel - FTE Eauivalents
Human Resource Manager 1.0 1.0 1.0
Human Resources Technician 1.0 1.0 1.0
Total FTEs 2.0 2,0 2.O
Budaet Detail
Salaries, Vllages, & Benefits $ 121,794 ~ 162,985 $ 18O,835
Supp[ies 3,043 3,500 3,500
Services & Gharges 38,120 69,800 64,100
Capital Outlay - - -
Interfund Charges - - -
Tatal Human Resaurces Division $ 162,957 ~ 236,285 $ 248,435
42
Fund: 001 General Fund Spokane Valley
Dept: 032 Public Works 2010 Budget
032 - Public Works
The Public Worics Department provides overall planning and oversight of public
works projects in the City of Spokane Valley. The department provides
engineering plan review, inspection, coordination of major public works capita
improvement projects, long-range transportation planning and neighborhood traffic
management. The Public Worlcs Street Maintenance Section is responsible for
maintenance of streets.
Accomalishments for 2009
e Worked with County and DOE regarding the Wastewater Treatment Facility and TMDL.
• Designed and constructed funded capital projects.
• Worked with Project Team on City Center Implementation.
• Completed City Hall facility program & site design, services and Ciry Center
design concept.
Goals for 2010
• Work with the County and DOE on next phase of Wastewater & TMDL.
. Implement data base program to track capital projects information and implement
Eden Capital Project module to track project budgets.
• Implement approved capital projects.
• Continue development and implementation of Capital Projects Database ir
• coordination with Fiance
Budaet Summarv
2010
2008 2009 Proposed
Actual Budget Budget
Personnel - FTE Eauivalents
Public Works Director 1.0 1.0 1.0
Administrative Assistant 2.0 2.0 2.0
Senior Engineer (CIP) 1.0 1.0 1.0
Senior Engineer 2.0 2.0 2.0
Assistant Engineer (CIP) 1.0 1.0 1.0
Limited Term Construction Inspector-Bridge 0.0 1.0 1.0
Construction Inspector (ROVV) 1.0 0.0 0.0
Enginesring Technician I 1.0 1.0 1.0
Engineering Technician II 2_0 2_0 2_0
Total FTEs 11.0 11.0 11.0
Budaet Qetail
Salaries, Wages, & Benefits $ 517,634 $ 626,765 S 696,230
Supplies 33,348 46,308 50,988
Services 8 Charges 216,728 140,875 146,575
Intergovernmental Payments - - -
CapitalOutlay - 3,120 -
Interfund Charges - - -
Total Public Works $ 767,709 $ 817,068 S 893,793
43
Fund: 004 General Fund Spokane Valley - -
Dept: 058 Carnrnuni#y Develqpment - Adrninis#rative 2010 Budget
Adnninistrative Div➢sian
The Planning anti Comrnunity Developmen# Departmen# provides overafl management and
oversight'to development seruices, including current and iong-range planning, coordination of
regional environrnental issues, building permitting and inspections, and cade enfarcem+ent.
The Permit Center pr4vides coflrdinated, ane-stap administration af all development permits.
Code compliance is responsible for the enfoecement af zoning regulaticans and nuisance
abatement.
Accornplishments far 2009
.Provided adrninis#rative support for Planning Cammissian and Staff in recomrnerrdatian
of the Sprague Appleway Plan by farma##ing arci mailing stafF reparts, respflnding to public
commen#s, preparing minutes, keepirg wabsite up ta date, etc...
a Provided administrative support for Planning Commission and recammended changes
to the Spakane lfaliey Camprehensive Plan and Spokane 11a1ley Municipal Code b]r formatking
and mailing staff reports, preparing agendas and minutes, keeping website up to date.
. Completed Office Assistant Procedure manuals
c Archived files fram baserrtent starage rooms
Goals for 2070,
sContinue to provide department wide training to facilitate tearrnvork and efficiency.
r Pravide staff support ta the Planning Commission.
. Feepare a file archive plan and train staff ta archive electron€c and paperfiles to meet
City specifica#ions.
Buddet SummarV
2010
* 2008 2009 Praposed
Ac#ual Budget Budget
Personnel - FTE Eauivalents
Communi#yr Develapment Director 1.0 1,0 1.0
Adrninistratiue Assistant 1.0 1.0 1.0
QfFice Assistant I 1.0 1.0 1=0
Tatal' FTEs 3.0 3,0 3.0
Budqet aetail
Salades, 1lVages, & Benefits 255,545 298,924 282,145
9VppICeCJ 6,144 4k160 4,1L0
Services & Charges 21,985 13,240 21,960
Intergovernmenta! Pa}rmen#s 13,847 15,000 15,0D0
Capita! Outlay - - _
Interfund Charges _ _ _
Total Building Qivision $ 297,521 $ 331,284 $ 323,205
* aepa ftment total is c+orrect. Due to imp lementing new divisions in 7009, actua1 200 S amqun#s vue re distributed based
on the same % as 2490 budget estimates.
44
~ i m ■ ~
Fund: 001 General Fund Spokane Valley
Dept: 058&059 Community Development - Planning Division 2010 Budget
Communitv Develoament
Plannina Division
The Planning Division is responsible for providing professional policy guidance
on land use issues to the City Council and Planning Commission.
Planning staff participate at a regional level on issues such as annexations, growth targets,
water quality, etc. It is also responsible for processing land use permits, reviewing
enviromentally sensitive areas, administering the State Enviromental Protection Act and
reviewing home occupation licenses.
Accomplishments for 2009
• Facilitated adoption of the Sprague/Appleway Plan.
• Coordinated Planning for City Center including the Purchase and Sale Agreement for City Hall.
• Selected consultant for preparation of a City Center Planned Action Ordinance.
• Facilitated adoption of Comprehensive Plan Updates through Planning Commission and City
Council.
• Prepared 4-5 amendments to the Spokane Valley Municipal Code.
• Participated in regional discussions regarding Urban Growth Area Boundaries (UGA) boundaries
in Spokane County.
o Administered the county grant for study of the UGA's.
• Initiated the Planned Action Ordinance for the City Center
• Selected the consultant and started the Shoreline Master Program
• Completed major updates to the Airport Overlay and Subdivision Regulations
. Processed plats and rezones through the Hearing Examiner process.
• Coordinated Planning Commission training
Goals for 2010
• Wor1c on implementation of the Sprague/Appleway Plan per City Council direction.
• Complete the Planned Action Ordinance for the City Center.
• Work with regional staff on Urban Growth Area Boundaries and complete Joint
Planning Agreements.
• Complete the Shoreline Master Program update.
• Prepare sustainability goal, policies and related regulations as directed by Council.
• Complete the annexation process forms for the City of Spokane Valley.
• Select consultant to perform Shoreline Master Program inventory depending on funding
available.
45
Fund: 001 General Fund Spokane Valley
Dept: 058&059 Community Development - Planning Division 2010 Budget
Communitv Development Services - Planninq Division
Budaet SummarK
2010
*2008 2009 Proposed
Actual Budget Budget
Personnel - FTE Eauivalents
Senior Planner 1.0 2.0 2.0
Planning Manager 1.0 1.0 1.0
Associate Planner 1.0 2.0 2.0
Assistant Planner 1.0 3.0 3.0
Planning Technician 1_0 1_0 1_0
Total FTEs 5.0 9.0 9.0
BudQet Detail
Salaries, Wages, & Benefits $ 689,612 $ 754,093 $ 799,406
Supplies 12,288 12,050 10,200
Services & Charges 228,646 221,000 239,600
Intergovernmental Services 74,000 75,000 75,000
Capital Outlay - - -
Interfund Charges - - -
Total Planning Division $ 1,004,546 $ 1,062,143 $ 1,124,206
' Department total is oorrect. Due to implementing new divisions in 2009, actual 2008 amounts were distributed based on the same % as 2010 budget estimates.
46
Fund: 001 General Fund Spokane Valley
Dept: 058 Community Development - Building Division 2010 Budget
~
Communitv Develooment
059 - Buildina Division
The Building Division implements the Washington State Building Code. It is
responsible for ensuring that buildings and structures comply with adopted building
code standards through professional plan review and inspection services. The Permit
Center receives applications and coordinates the review and processing of permits.
Code compliance staff enforce zoning and building regulations on a complaint-driven basis.
Accomplishments for 2009
• Prepared a cleanriew triangle compliance program.
• Issued building permits for commercial projects including: Rite-Aid, I-90 Self Storage
Hampton Inn, Spokane Valley Ear, Nose and Throat, Appleway Apartment;
• Started Clearview Triangle Compliance Program
• Cross-trained staff for code compliance and right-of-way inspector back-up
• Completed first major court ordered abatement
• Worked with water districts on cross-connection control agreements.
• Completed updates of informational handouts
Goals for 2010
• Work to finalize cross connection control inter-local agreements and implementation
• Develop a permit timeline report that can be published on the City's website
• Review and adopt the State Building Code
• Complete internal procedures manual
• Further implementation of Clearvfew Triangle Compliance.
Budaet SummarK
2010
*2008 2009 Proposed
Actual Budget Budget
Personnel - FTE Eouivalents
Building Official 1.0 1.0 1.0
Building Inspector II 3.0 4.0 4.0
Code Enforcement Officer BP 2.0 2.0 2.0
Construction Inspector 2.0 1.0 1.0
Senior Permit Specialist 1.0 1.0 1.0
Permit Specialist 3.0 2.0 2.0
Senior Plans Examiner 1.0 1.0 1.0
Plans Examiner 0.0 0.75 0.75
MainUConst Inspector (ROV) 0.0 1.0 1.0
Office Assistant II 0_0 1_0 1_0
Total FTEs 13.0 14.75 14.75
Budaet Detail
Salaries, Wages, & Benefrts $ 998,838 $ 1,059,588 $ 1,100,070
Supplies 12,288 28,675 39,000
Seroices & Charges 118,720 96,950 98,650
Intergovernmental Payments 64,000 65,000 65,000
Capital Outlay - 75,000 -
Interfund Charges 11,313 - 10,600
Total Building Division $ 1,205,159 $ 1,325,213 $ 1,313,320
' Departrnent total is correct. Due to implementing new divisions In 2009, actual 2008 amounts were distributed based
on the same °k as 2010 budget estimates.
47
Fund: 001 General Fund Spokane Vailey
Dept: 058 Community Development - Dev. Engineering 2010 Budget
Communitv Develoument
Enaineerin4 Division
Development Engineering provides the review and inspection for stormwater, access
management and other public works improvements in development applications and
provide policy recommendations for public works issues.
Accomplishments for 2009
• Coordinated driveway approach plan review and inspection with the Building Division
• Coordinated the City's application for stimulus Energy Grant Funds
• Facilitated adoption of the Stormwater Manual through Planning Commission and
City Council.
• Facilitated adoption of Street Standards through Planning Commission and City Council.
Goals for 2010
e Complete sidewalk priority plan • Cross train within division to increase knowledge base and provide better staff coverage.
• Implement the public education piece by adopting new street standards.
Budaet Summarv '
2010
*2008 2009 Proposed
Actual Budget Budget
Personnel - FTE Equivalents
Senior Engineer 1.0 1.0 1.0
Engineer 3.0 1.5 1.5
Assistant Engineer 2.0 1.0 1.0
Engineering Technician 2.0 2.5 2.5
Construction Inspector 0.0 1.0 1.0
Office Assistant I 3_0 1_0 1_0
Total FTEs 11.0 8.00 8.00
BudQet Detail
Salaries, Wages, & Benefits $ 497,511 $ 661,299 $ 668,219
Supplies 30,719 8,800 8,000
Services & Charges 70,353 155,100 70,500
Intergovernmental Payments 44,000 45,000 45,000
Capital Outlay - - -
Interfund Charges - - -
Total Building Division $ 642,582 $ 870,199 $ 791,719
' Department total is correct. Due to implementing new divisions in 2009, actual 2008 amounts were distributed based -
on the same % as 2010 budget estimates.
48
Fund: 001 Generai Fund Spokane Valley
Dept: 076 Parks & Recreation 2010 Budget
076 - Parks & Recreation
The Parks and Recreation Department is composed of five divisions, the
Administration and Park Maintenance Division, Recreation, Aquatics, Senior Center,
and the CenterPlace Division. The overall goal of the department is to provide quality
recreation programs and acquisition, renovation, development, operation, and
maintenance of parks and recreation facilities.
000 - Parks Administration & Maintenance Division
The Administration Division provides direction and leadership for the Parks and
Recreation Department in implementing the goals and objectives of the City Council
and facilitates the general upkeep of parks and public areas of the City.
Accomplishments for 2009
• Began construction of Discovery Playground.
• Completed design for Greenacres Park.
• Celebrated Arbor Day.
• Completed renovation of Valley Mission Park.
Goals for 2010
• Complete construction of Discovery Playground.
• Complete construction of Greenacres Park.
• Construct new picnic shelter at Terrace View Park.
• Acquire Park Road Property.
• Purchase new software for customer reservationlpayment database and complete training of staff.
Budaet Summarv
2010
*2008 2009 Proposed
Actual Budget Budget
Personnel - FTE Eauivalents
Parks & Recreation Director 1.0 1.0 1.0
Administrative Assistant 1_0 1_0 1_0
Total FTEs 2.0 2.0 2.0
Budaet Detail
Salaries, Wages, & Benefits $ 193,727 $ 178,212 $ 180,704
Supplies 4,790 30,315 62,000
Services & Charges 638,644 736,706 731,652
Intergovemmental Services 11,353 10,000 10,000
Capital Outlay - 1,700 -
InterFund Charges 110,401 - 3,200
Total Parks Administration $ 958,915 $ 956,933 $ 987,556
' Department total is correct. Adual 2008 salaries were distributed based on 2010 employee allocation
49
Fund: 001 General Fund Spokane Valley
Dept: 076 Parks & Recreation 2010 Budget
301 - Recreation Division
The Recreation Division coordinates and facilitates the delivery of recreation programs
and services throughout the City and the City's park system.
Accomplishments for 2009
• Changed format of Recreation Seasonal Program Brochure
• Established consistent guidelines for contract recreation program instructors
• Hosted the Washington Recreation and Parks Association Conference in April
• Added Card Making workshops for adults
• Hosted new Environmental Special Event "Spring into Action" At Mirabeau Park
• Hosted new Special Event Haunted House at Valley Mission Pool
Goals for 2010
• Provide Recreation Programs for a variety of ages
• Research creating a recreational tennis program
• Partner with surrounding school districts to promote student volunteerism with our department
• Expand program marketing ,
Budcaet SummarN 2010
*2008 2009 Proposed
Actual Budget Budget
Personnel - FTE Eauivalents
Recreation Coordinator 1.0 1.0 1.0
Bud4et Detail
Salaries, Wages, & Benefits $ 105,366 $ 143,908 $ 132,452
Supplies 5,524 9,940 11,490
Services & Charges 44,212 76,818 86,352
Interfund Charges 5,953 1,521 7,552
Capital Outlay - - -
Total Recreation Division $ 161,055 $ 232,187 $ 237,846
* Department total is correct. Actual 2008 salaries were distributed based on 2010 employee allocation
50
Fund: 001 General Fund Spokane Valley
oept: 076 Parks & Recreation 2010 Budget
302 - AQUatics Division
The City of Spokane Valley owns three pools: Park Road Pool, Terrace View Pool, and
Valley Mission Pool. Services include open swim, swim lessons, swim team and
facility rentals. In addition, the City leases a portion of Valley Mission Park to Splashdown
Inc. for a water park.
The City currently is contracting with the YMCA for all aquatic activities within the
City. The YMCA provides the lifeguards and maintains the pools during the season.
Accomplishments for 2009
• Re-opened all 3 pools with new amenities w'rth Grand Re-Opening Celebrations
• Added noon time lap swim at Park Road
Goals for 2010
• Look into other recreational opportunities at the pools
Budqet Summarv
2010
2008 2009 Proposed
Actual Budget Budget
Budqet Detail
Supplies $ 17,434 $ - $ 500
Services & Charges 279,724 403,616 422,050
Intergovernmental Services - - -
$ 297,159 $ 403,616 $ 422,550
Total Aquatics Division
' Department total is corred. Actual 2008 salaries were distributed based on 2010 employee allocation
51
Fund: 001 General Fund Spokane Valley
Dept: 076 Parks & Recreation 2010 Budget
304 - Senior Center Division
The City of Spokane Valley Parks and Recreation Department assumed operational
control of the Valley Senior Center in 2003.
Accomplishments for 2009
. Enhance evening and weekend activities that will appeal to the 50+ population.
• Focus programming on changing shift in life styles of seniors for future programming.
• Provide programming that emcompasses multiple dimensions of health and wellness.
Goals for 2010
• Continue to provide and enhance resource and referral information for seniors in the community.
• Expand the use of the Wellness Center to include such programs as Aging and Long-Term Care
of Eastern Washington (ALTCEW) SHIBA (Senior Health Insurance Benefits Advisors) Program.
• Continue to be a host agency for WSU Nursing students who offer health screenings.
Budaet Summarv
2010 2008 2009 Proposed -
Actual Budget Budget
Personnel - FTE Eauivalents
Senior Center Supervisor 1.0 1.0 1.0
Budaet Detail
Salaries, Wages, & Benefits $ 60,531 $ 70,989 $ 69,903
Supplies 7,731 6,650 6,600
Services & Charges 8,162 15,905 9,000
Capital Outlay - 650 -
Total Senior Center Division $ 76,424 $ 94,194 $ 85,503
' Department total is correct. Actual 2008 salaries were distributed based on 2010 employee allocation
52
- Fund: 001 General Fund Spokane Valley
oept: 076 Parks & Recreation 2010 Budget
305 - CenterPlace Division
Constn.iction of Mirabeau Point CenterPlace began in late 2003, and was campleted
mid-year 2005. The project represents the culmination of eight years of planning
and fundraising by Mirabeau Point Inc. and the joint involvement of the City and
Spokane County. The approximately 54,000 square foot facility houses the City of
Spokane Valley Senior Center, a great room (banquet facility), numerous meeting
rooms, multi-purpose rooms, and a high tech lecture hall. The facility combines with
Mirabeau Meadows Parks and Mirabeau Springs to form a regional focal point for
Northeast Washington and Northern Idaho.
Accomplishments for 2009
• Electronic marquees were installed in the lobby to display events, CCS classes,
Senior Center and recreation activities, and to market CenterPlace.
• The CenterPlace logo was registered and Regional Event Center added to the name.
. Entered into a nonexclusive Food Services contact with Beacon Hill catering in order to become
full service for our corporate customers.
• Developed relationship with Spokane Regional Convention and Visitors Bureau and local
hotels and motels to assist in meeting tourism objectives.
Goal for 2010
• Create an updated marketing plan for the next five years. This marketing plan will help create
name recognition for CenterPlace and develop more corporate reservations.
Budaet Summarv
2010
"2008 2009 Proposed
Actual Budget Budget
Personnel - FTE Equivalents
Customer Relations/Facilities Coordinator 1.0 1.0 1.0
Administrative Assistant 2.0 2.0 2.0
Custodian 0.0 0.0 2.0
Maintenance Worker 2_0 2,.0 2_0
Total FTEs 5.0 5.0 7.0
Budaet Detail
Salaries, Wages, & Benefits $ 257,053 $ 355,641 $ 358,575
Supplies 62,650 76,293 90,540
Services & Charges 345,636 303,176 389,463
Interfund Charges 351,944 390,000 354,000
Total CenterPlace Division $ 1,017,283 $ 1,125,110 $ 1,192,578
~
' Department total is coRect. Actual 2008 salaries were disVibuted based on 2010 employee allocation
53
Fund: 001 General Fund Spokane Valley -
Dept: 090 General Government 2010 Budget
090 - General Government
The General Government Department comprises activities that encompass servioes
to multiple departments. Included in this department are the costs of City Hall and
related utilities, management information services, insurance costs, miscellaneous
city intergovernmental costs and capital equipment costs that benefit more than
one department, and outside agency funding. Outside agencies provide needed public
services on behalf of the City. The outside agencies must provide an annual report of how
the money was spent.
Budqet Summarv
2008 2009 2010
Actual Budget Budget
Budaet Detail
Genera! Citywide Costs
Accounting & Audit Services $ 87,964 $ 130,000 $ 130,000
Advertising 20,137 50,000 30,000
Business Registrations 1,317 8,000 5,000
Copier 18,289 27,000 40,000
Economic Development - Site Selector 20,306 - 15,000
Election Costs - 118,000 80,000
Employee Recognition Safety & Bicycle Safety 4,262 10,000 10,000
Equiment Repair & Maintenance 3,305 - 5,000
Gas, Oil, & Tires 2,210 - 4,000
General Operating Leases: Computers 13,287 - 33,000 ,
IT Support - Networfc 73,246 102,000 100,000 ,
Miscellaneous 9,833 29,000 20,000
Office and Operating Supplies 14,125 - 15,000
Office Supplies 6,808 11,000 11,000
Other Govemmental Services 126 - -
Postage 15,226 - 18,000
Printing and Binding 7,296 5,000 7,500
Registrations 390 - -
Small Tools and Minor Equipment 62,689 38,000 60,000
Software Licenses and Maintenance 2,055 47,000 44,500
Student Advisory Council - 1,000 -
TelephonelDSL Charges 42,830 28,000 45,000
Vehide Rental 3,907 - 10,000
Vehide Replace & Purchase Misc Gen Gov 19,702 - -
Web Site Services - 20,000 10,000
lnterfund
Interfund Risk Management Payment 188,000 230,000 275,000
Interfund Loan to Street Fund (winter weather reserve) - 500,000 -
Interfund Transfer to Street Capital 50,000 - -
InterFund Transfer to Parks Capital Fund 20,000 - -
Facilities
Facility Repairs & Maintenance 926 5,000 5,000
Computer Software/Hardware 341,507 123,000 100,000
Computer Software/Hardware Replacement 20,326 - -
Office Furniture & Equipment 113,529 - 25,000
Energy Conservation Improvement - - 111,350
ADA Inventory - - 50,000
City Hatl Leasing Costs:
City Hall Rent 428,691 450,000 462,000
Leasehold Improvements 7,115 - 12,000
54
i
Fund: 001 General Fund Spokene Valley
Dept: oso General Govemment 2010 Budget
090 - General Government
Budaet Summarv - continued
Outside Services
Aloohol Treatment 25,504 21,000 26,000
City Economic Development - 10,000 10,000
Community Survey 14,083 - 10,000
Memberships - SRTC 34,300 43,000 34,300
Records Management 14,307 400,000 300,000
' Requests from Outside Agencies-Eoonomic Devetopment 94,000 115,000 80,000
Requests from Outside Agendes-Soaal Services 31,333 41,000 62,500
Spokane Counry Air Pollution Authority 117,469 124,000 120,000
Voter Registrations 131,021 91,000 60,000
Contingency & Reserves
Reserve for Revenue Adjustments - 270,000 192,000
Estimated Ending Fund Balance 12,116,644 13,224,561 18,599,813
Transfer - Capital Projects - 123,000 100,000
Operating Loan- Street Fund - 1,175,000 -
Contingency - 500,000 500,000
$ 14,178,065 $ 18,069,561 $ 21,827,963
55
, I
Fund: 101 Street Fund Spokane Valley
Dept: 042 2010 Budget
101 - Street Fund
The Street Operating Program is established to provide efficient and safe movement
of both motorized and non-motorized vehicles, as well as pedestrians within the limits
of the City, and coordinate convenient interconnect to the regional transportation
system.
The transportation networks, under this program, are designed, constructed, and
maintained to improve the quality of life while providing the efficient movement of
commerce.
Accomplishments for 2009
• Updated the 2008 Street Master Plan.
• Optimized traffic signals on selected corridors.
• Transitioned from Spokane County to private contractors for snow removal.
• Ongoing development of a long range plan for managing street maintenance,
street sweeping and landscaping services.
• Applied for grants and worked with various schools to install flashing beacons at crosswalks.
• Located facility for storage of material and equipment for street maintenance.
Goals for 2010
• Update the 2008 Street Master Plan.
• Optimize traffic signals on selected corridors . • Apply for grants and work with various schools to install flashing beacons at crosswalks.
• Renew Contracts with private contractors for street maintenance services.
• Develop and implement a Bridge Maintenance program.
Budqet Summarv,
2010
2008 2009 Proposed
Actual Budget Budget
Personnel - FTE Eauivalents
Senior Engineer - Traffic 1.0 1.0 1.0
Public Works Superintendent 1.0 1.0 1.0
Maintenance/Construction Inspector 1.0 1.0 1.0
Assistant Engineer - Traffic/Planning 1.0 2.0 2.0
Senior Engineer (Planning/Grants) 0_4 0_0 0_0
Total FTEs 4.4 5.0 5.0
BudQet Detail
Salaries, Wages, & Benefits $ 338,101 $ 413,112 $ 455,868
Supplies 63,493 52,784 69,200
Services & Charges 1,725,221 1,880,383 3,670,792
Capital0utlay 24,690 40,000 762,050
Intergovernmental Payments 194,046 1,777,317 947,000
Interfund Charges and End Fund Bal 2,958,517 3,228,404 1,494,140
Total Street Fund $ 5,304,068 7,392,000 $ 7,399,050
' Ending fund b2lance was added to this page.
56
Fund: 102 Arterial Stree# Fund Spokane valley
Dept: 049 2010 Budge#
102 - Arterial Street Fu nd
The Arteria1 Street Fund aecounts for the receipt and expendi#ure of the State-Levied
Motar Vehicle Fuel Tax dis#ributed to #he City in accordance with State RCW 82.36.020.
These revenues wifl be #ransferred #o the Street Capital Prajects Fund far the constructian.
Budciet 5ummarV
2010
2008 2009 Proposed
Actual Budget Budget
Budaet Detail
Transfer to Stree# Capital Projec#s $ - $ ~ $ -
Transfer #o CapitaE Cranfs Fund - - -
Investment In#erest 16,431 - -
lrr7provements to Arterials - 591,000 -
fiatal Ar#eria1 5treet Fund $ 16,431 $ 591,000 $ -
Fund: 103 Trails & Paths Fund Spokane Valley
~Dept: 103 2010 Budget ,
103 - Trails & Paths Fund -
The Trails & Paths Fund accounts for the receipf and expenditure of the State-Levied
Nlotor Vehicle Fue1 Tax distributed to the City in accordance uvith State RCW 47.30.050.
These revenues ariginate from .42°Ia of Motor Vehicle Fuel Tax attributable to Street
Maintenance. These funds are restricted for constructing new trails and
pafihs throughout the City. Expenditures of $8,00(} are budgeted for this fund in 2010
$89000
~ 57
Fund: 105 Hotel/Motel Fund Spokane Valley
Dept: 105 2010 Budget
105 - Hotel/Motel Fund
The Hotel/Motel Fund accounts for the receipt and expenditure of a special excise tax of
two percent on the sale or charge made for the furnishing of lodging under RCW 82.08.
These funds will be used solely for the purpose of paying all or any part of the cost of tourist
promotion, acquisition or operation of tourism-related facilities, and marketing of special
events and festivals designed to attract tourists.
Budqet Summarv,
2010
2008 2009 Proposed
Actual Budget Budget
BudQet Detail
Tourism Promotion $ 483,506 $ 510,000 $ 380,000
Interfund Transfers - 90,000 20,000
Total Hotel/Motel Fund $ 483,506 $ 600,000 $ 400,000
,
58
Fund: 120 CenterPlace Operating Reserve Fund Spokane Valley
Dept: 120 2010 Budget
120 - CenterPlace Operatina Reserve Fund
The CenterPlace Operating Reserve Fund was established to provide an emergency
revenue source for the recently completed facility.
Budqet Summary
2009
2008 Amended 2010
Actual Budget Budget
Budqet Detail
Reserve for CenterPlace Operations $ 8,228 $ 340,000 $ 350,000
Fund: 121 Service Level Stabilization Reserve Fund Spokane Valley
Dept: 121 2010 Budget
121 - Service Level Stabilization Reserve Fund
The Service Level Stabilization Reserve Fund was established to provide an ernergency
revenue source to maintain service levels in the event of a downturn in the local economy.
Bud4et Summary
2010
2008 2009 Proposed
Actual Budget Budget
Budqet Detail
Reserve For Service Level Stabilization $ 127,078 $ 5,400,000 $ 5,400,000
59
Fund: 122 Winter Weather Reserve Fund Spokane Valley
Dept: 122 2010 Budget
122 - Winter Weather Reserve Fund
The Winter Weather Reserve Fund was established to provide emergency services
during an unusually harsh winter. Loan from General Fund, repaid from Street Fund.
BudQet Summarv
2010
2008 2009 Proposed
Actual Budget Budget
BudQet Detail
Reserve for Winter Weather $ 430,000 $ 500,000 $ 505,000
Fund: 123 Civic Facility Replacement Fund Spokane Valley
Dept: 122 2010 Budget
123 - Civic Facilitv Replacement Fund
This fund was created to collect dollars for the eventual replacement of CenterPlace and
the Police Precinct Building on E. Sprague.
Budaet Summarv
2010
2008 2009 Proposed
Actual Budget Budget
Budqet Detail
Reserve for Facility Replacement $ - $ 767,000 $ 1,240,000
60
Fund: 204 Limited Tax General Obligation - Debt Service Fund Spokane Valley
Dept: 204 2010 Budget
204 - Limited Tax General ObliQation - Debt Service Fund
The LTGO - Debt Service Fund collects and distributes monies received and paid for
long-term debt obligations. Revenue to this fund consists of money received from the
Public Facility District and City revenue, which will be used to pay annual debt obligations
on outstanding bonds.
Budqet Summary,
2010
2008 2009 Proposed
Actual Budget Budget
BudQet Detail
Debt Service on Mirabeau Bonds $ 412,520 $ 450,000 $ 440,000
Debt Service on Street Bonds 185,127 200,000 210,000
Total Debt Service Fund $ 597,647 $ 650,000 $ 650,000
61
Fund: 301/302 Capital ProJects & Special Capital Projects Funds Spokane Valley
2010 Budget
,
301/302 - Capital Projects & Suecial Capital Projects Funds
These funds account for the collection and expenditure of the real estate excise tax levied
on all sales of real estate. The tax is levied in two phases of a quarter of a percent each.
The first quarter percent of the real estate excise tax (REET 1) must be spent on capital
improvements identified in a capital improvements plan. This REET 1 tax is accounted for
in the Capital Projects Fund 301.
The second quarter percent (REET 2) may only be levied by cities that are planning under
the Growth Management Act. These funds must be used for a capital project.
The REET 2 tax is accounted for in the Special Capital Projects Fund 302.
Revenues accumulated in these funds will be used as matching funds for construction
projects and will be transferred to other Capital Project Funds.
Budqet SummarV
2010
2008 2009 Proposed
Actual Budget Budget
301 - Capital Proiects Fund .
Transferto Capital Grants Projects (303) $ 1,001,137 $ 3,956,000 $ 1,843,000
Transfer to Debt Service (204) 101,533 105,000 105,000
Transfer to Parks (309) - 600,000 -
Transfer to Capital Grants (307) - 475,000 -
Transfer to Barker Bridge Fund (308) - 812,000 -
Total Capital Projects Fund $ 1,102,670 $ 5,948,000 $ 1,948,000
302 - Special Capital Proiects Fund
Transfer to Capital Grants Fund (307) $ - $ - $ 68,000
Transfer to Barker Bridge Fund - - 239,000
Transfer to Street Capital Projects (303) 985,625 2,875,000 200,000
Transfer to Debt Service (204) 114,264 105,000 105,000
Total Special Capital Projects Fund $ 1,099,889 $ 2,980,000 $ 612,000
,
62
Fund: 303 Street Capital Projects Fund Spokane Valley
2010 Budget
303 - Street Capital Proiects Fund
The Street Capital Projects Fund accounts for monies used to finance the 6-year
Transportation Improvement Plan. Revenues are transfers from the Capital Projects Fund,
Special Capital Projects Fund, and the Stormwater Fund.
Expenditures are often for matching funds for Transportation Improvement Board and
other grants.
Budaet Summarv,
2010
2008 2009 Proposed
Actual 8udget Budget
Budqet Detail
Road Design & Construction Projects
16th Avenue - Project 2 $ 2,895 $ - $ -
Appleway- University- Evergreen - 937,000 -
Argonne Road -190 to Trent - - 576,000
Broadway - Fancher 6,083 608,000 -
Broadway Avenue Safety Project Pines- Park - 933,000 834,000
Broadway/Sullivan Intersection PCC - - 1,230,000
Evergreen /Sprague Intersection PCC 19,562 1,133,000 -
Evergreen Road - - -
Indiana /Sullivan Intersection PCC - 1,342,000 1,342,000
Indiana Avenue Extension - 3600' e/o Sullivan - - 1,874,000
Misc. Road Preservation Projects - -
Park Road -#2 (PE Only) - Broadway to Indiana - 352,000 246,000
Pines/Mansfield, Wilbur Rd. to Pines 3,041,226 3,368,000
Pines/Sprague Intersection PCC 19,818 742,000
Sprague Resurface - E'green to Sull. ADA - 2,856,000 1,944,000
Sprague Resurfacing/University - Evergreen - -
Sprague/Conklin Signal 3,558 -
Sprague/McDonald PCCP Intersection 18,230 - -
Sullivan Road (PE Only) - - 298,000
Sullivan/Sprague PCC - 861,000 1,678,000
WSDOT Urban Ramp Projects 26,945 300,000 -
Road Preservafion Projecfs - -
Other Preservation Projects 505,627 1,293,000 -
Eudid Avenue Rehab - Sullivan Rd to Flora Rd -
Dishman-Mica Rd Rehab - 16th Ave to City Limits -
32nd Ave Rehab - University Rd to Pines Rd -
Contingency - 500,000 250,000
Road Paveback (Septic Elimination) -
24th Avenue - Sullivan to 22nd 1,050,911 - -
Broadway Ave. - Repaving at Lowes - - -
Electric Railroad - - -
Grandview Acres - - -
Parks Road - - -
Trentwood - - -
Vera Terrace - - -
Veradale Heights - - -
Misc. Road Paveback Projects 1,030,717 1,500,000 300,000
Total Street Capital Projects Fund $ 5,725,572 $ 16,725,000 $ 10,572,000
63
Fund: 304 Mirabeau Point Capital Project Fund Spokane Valley
Dept: 304 2010 Budget
,
304 - Mirabeau Point Capital Proiect Fund
Mirabeau Point is a multi-use regional project located at 2426 Discovery Place which
will be operated by the City. The bond sale proceeds were spent in 2003, 2004, and 2005.
CenterPlace provides space for a Conference Center Wing, Senior Center Wing and
a Great Room Wing. The portion of CenterPlace used for the Conference Center
VVing and Great Room Wing is being developed as a"regional facility" as defined
in RCW 36.100 and 35.57.020.
Budctet Summarv
2009
2008 Amended 2010
Actual Budget Budget
BudQet Detail
Transfer to Civic Facility Replacement Fund $ - $ 370,000 $ -
Reserve for Replacement - - -
Construction in Progress - - -
Total Mirabeau Point Project Fund $ - $ 370,000 $ -
Fund: 306 CD Block Grant Fund Spokane Valley
Dept: 306 2010 Budget
306 - CD Block Grant Fund
Budaet Summarv
2010
2008 2009 Proposed
Actual Budget Budget
Budqet Detail
Transfer to Street Capital Projects (303) $ - $ 300,000 $ 300,000
Transfer to Capital Grant Fund - - -
Total CD Block Grant Fund $ - $ 300,000 $ 300,000
64
Fund: 307 Capital Grants Fund Spokane Valley
Dept* 307 2010 Budget
307 - Caoital Grants Fund
The Capital Grants Fund acxounts for capital improvement projects funded partially by
gr2nt procesds from other govemmental agencies, such as TIB, STA, STP, and CDBG.
Revenues to this fund are from grant proceeds and transfers from other special revenue
funds.
Budqet Summary
2010
2008 2009 Proposed
Actual Budget Budget
Budoet Detail
44th Ave Pathway: Woodruff Rd. to Sands Rd. S 21,495 $ 328,000 $ -
Sth Avenue - Farr Road to University Road - - -
8th Avenue - Havana to Park Road - - -
Appleway Blvd - Tschirley Road to Hodges 4,970,634 - -
Appleway/Sprague/Dishman ITS 190-Dishman-066 32,577 124,000 -
Argonne Road Oveday - Indiana to Montgomery 548 - -
Barker Road - Boone to Spokane River - - -
Broadway Ave. Rehab - Bates to Sullivan - - -
Broadway Ave. Rehab - Fancher-Theirman-066 - - -
Broadway Avenue Iniay: I-90 EB Ramps to Park Rd. 551,785 - -
Broadway Fancher PCC -a87 58,160 761,000 -
Broadway - Moore to Flora 83,992 60,000 2,465,000
Contingency 30,510 300,000 -
Dishman Mica Rehab - 1 st Ave to Sprague - - -
Montgomery Avenue Inlay 2: Argonne to University - - -
Park Road - Bridging the Vailey - - -
P2rk Raad - Project 2: Broadway to Indiana 354 - -
Park Road - Project 3: Sprague to Broadway - - -
Signal Controller Upgrades (SRTC 06-22) 179,142 - -
Sprague Ave ADA 4,232 - -
SpraguelBowdish PCC Intersection 846,030 - -
Sullivan Road PCC: Mission to I-90 EB Ramps 414 - -
Sullivan Road West Bridge -@ Spokane River - - -
Transfer to the Street Bond Fund - - -
Universiry Road Inlay 1: Dishman-Mica to 15th Ave. - - -
University Road Iniay 2: 15th Avenue to 4th Avenue - - -
Valley Corridor ProJect-Environmental Study - - -
Valley Corridor, Project #2 - - -
Totai Capital Grants Fund $ 6,779,873 $ 1,573,000 S 2,465,000
Fund: 308 Barker Bridge - Federal Grant Fund Spokane Valley
Dept: 308 2010 Budget
308 - Barker Bridae - Federal Grant Fund
The Barker Bridge - Federal Grant Fund was created to account for the revenues and
expenditures associated with the Barfcer Road Bridge Replaaement Project This project
is fully funded by BRAC grant praceeds and will cost approximatety $8,000,000 over the
course of the next few years.
Budaet SummarK
2010
2008 2009 Proposed
Actual Budget Budget
Budagt Detail
" Barker Road Bridge Reconstruction $ 2,002,335 $ 5,977,000 $ 1,767,000
65
I
Fund. 309 P'arks Capital Projec#s Fund Spokane Valley -
Qept: 309 2010 Budget
309 - Parks Capital Proiects Fund
The garks Capital Projects Fund is an alloca#ed reserve of monies specifically designafed
for the Parks and Recreatian Capital improvements.
Budqet Summary
2D'I 0
2008 2009 Proposed
Actual Budget Budget
Budcie# Detail
Parlt Land Acquisition $ - ~ - $ 225,000
Terrace 11iew Shelter - - 50,GOO
Greenacres - - 300,000
Contingency - - 15,000
Swirnming Pools 2,600,531 555,0(}0 -
llarious Imprarrements 103,517 115,000 -
Greenacfes - 240,400 -
1lalley Mission Park 108,993 150,000 -
Discovery (Universal) Park 25,463 2DO,400 200,000
Total Parks Capital Project Fund i 2,838,504 1,220,OOD 820,000
Fund. 370 Cirlic FaCIIItIeS Capl#a1 PrOjec#S Fund 5pokane Valley
Dep#: 310 2040 Budge#
310 -Civic Facilities Capitaf Proiects Fund
The Civic Buildings Capital Prajects Fund is an allvcated reserve of mvnies specifically
designated for future construction af Civic Facili#ies.
Budqet Sumrnary
2009
2008 Amended 2010
Actual 6udget Budge#
Ta#al Civic Buildings Capital Fund $ 128,771 $ 5,800,000 $ 6,827,040
68
Fund: 402 Stormwater Management Fund Spokane Valley
Dept: 402 2010 Budget
402 - Stormwater Manaaement Fund
The Stormwater Management fund accounts for receipt and expenditure of the Stormwater
fee. This fee is levied on an annual basis based upon a number of equivalent residential
units attached to the parcel.
The expenditures are used for stormwater construction and management through both
the Street Department and Spokane County.
Accomplishments for 2009
• Completed Inventory of all city-owned drywells and SW facilities.
• Hired a SW Engineer
• Evaluated IDDE Ordinance and recommended code change to comply with Ecology SW Permit
• Completed stormwater tax rolls, registered new drywells, created SW Hotline, brochures for
swimming pool discharges, and created a mascot (Stormdrain Dan).
• Developed a long-range stormwater plan for completion in 2013.
Goals for 2010 .
• Continue work on the (NPDES) Phase II Stormwater Permit (completion in 2012).
• Continue work on the DOE Underground Injection Control Program (completion in 2013).
• Determine location and purchase properly for a treatment facility for the discharging of vactoring liquids.
• Complete stormwater assessment rolls, update the commercial impervious surfaces map, look at
• Renew contracts with private contractors for stormwater maintenance services.
fee update.
• Develop criteria to assess city-owned UIC wells for retrofit or abandonment.
Budaet Summarv,
2010
2008 2009 Proposed
Actual Budget Budget
Personnel - FTE Eouivalents
Engineer 1.0 1.0 1.0
Engineering Technician 1.0 1.0 1.0
Assistant Engineer 1,0 1.0 1.0
Maintenance/Construction Inspector 1_0 1_0 1_0
Total FTEs 4.0 4.0 4.0
Budpet Detail
Salaries, Wages, & Benefits $ 240,130 $ 360,317 $ 402,590
Supplies 29,330 25,980 29,980
Services & Charges 862,802 1,040,259 1,498,405
Intergovernmental Services 27,692 46,640 46,640
CapitalOutlays 19,724 393,075 403,600
Interfund Transfers & Ending Balance 2,381,157 1,573,729 2,016,800
Total Stormwater Fund $ 3,560,835 $ 3,440,000 $ 4,398,015
67
Fund: 507 Eguipmerlt Reri#aI & ReplaCemeClt Fund 5pakaneYalley -
2010 Badget
501 - Equipment RentaE & Replacement Fund
The Equipment Rental & Replacement Fund (ER&R) accounts for the cos# of maintaining
and replacing CSty vehicles and equipment for al! City deparkments. The ER&R fund rs an
Internal Senrice furtd.
The fund accumulates the resources for vehicle and equipment repiacernents in #he fund.
The funds or departments using #he vehicle or equipment pay the srheduled
replacement fee.
Replacement funds aee being collected vn #he felephane sysfiem, carnpuler network
sysfem, desktop cvmputers, and vehicles. Maintenance and service charges for copiers,
telephones, and the internet are also charged to fttnds through this department.
The fund als❑ finances and administers a fleet of paol cars far use by Gtty departments
Gva1s for 2010
r Combine this fund in #he General Fund with funding intact.
Budaet Summary
2010
2008 2009 i'ropvsed
Actual 6udget Budget
,
Budciet Detajf ' '
Computer replacement lease $ - $ - $ 35,000
SoftwarelHardware replacement 20,121 - 37,000
lfehicle Replacement - - 22,000
A11 vther - 780,000 825,000
Total ER&R Fund $ 20,121 $ 780,000 $ 919,000
I
68
Fund: 502 Risk Management Fund Spokane Valley
Dept: 502 2010 Budget
502 - Risk Manaaement Fund
The City of Spokane Valley Risk Management Fund is established to account for
insurance costs, claims settlement and administration of a Risk Management Safety
Program.
This fund also accounts for the funding of unemployment claims through the
State of Washington.
Accomplishment for 2009
• Continued to administer and refine the risk management internal service fund
accounting system.
Budqet Summarv,
2010
2008 2009 Proposed
Actual Budget Budget
Budqet Detail
Services & Charges $ 188,349 $ 230,000 $ 258,000
Total Risk Management Fund $ 188,349 $ 230,000 $ 258,000
69
;
Cwty of Spokane VaEley _
Cap9tal Expenditures Sor 2010
102
Ofl7 402 Arterial 301 3U2
Projeet General Skorm►vater Street Real Estate Real Estate
Departmenx Capitat Dutla+# Descrlation Expenses 201d Fund Fund Fund Excise Tax 1 Excise Tax 2
Citv Funds
3Q3 Street CapEtal Fund
GM jltoad 6esiop 8 Canslruction Pmlects
00$0 Ar}4nfle Road - 190 to Treftt 5 57$.000 $ 77,000
0063 6roadway Avenue SaFety Project $ 834,004 167,000
Ua65 SpraguelSullivan Intesectian PCC S 1,678,004 50,000 883,00
0089 Park Raad •#2 (FE 0 nly) - Broadway lo Indlana s 245,000 34,000
O670 Sullivars Raad (PE Dnfy) $ 298,000 40,000
01 U lndiana Auenue ExtensEon - 3609 e!o Sullivan S 1,674.000 100.04D 164.f700
0113 Indla ria1Su11ivan Inaersectfan PCC $ 4,342,000 275.000
0114 Braadvrayl5ullivan Intersection PCC 5 1,230,OW 50,000 243,000
0115 Sprague Resurtace - rz'green to Su11.,4DA S 1,944,()00
Misc. Road PreservaGvn Prajects $ - -
Cantingency $ 250,000 50,000 240.040
Road Paveback (&eolicTank Elirrtinaiion Prooram)
5TEP Paveback (s) $ 300.000 - - - -
303 Street Capital Fund Suhfotal S 10,572,000 50,0D0 240,000 - 1.843.000 200.000
307 Capital Grants Find
Road Msian 8 Canstruciian Praiects
0088 Broadway Avenue 180 ft E_ of Moare to Flora S 2,455,40 ~ - 68,000
307 Capital Grants Fu nd Subtotal $ 2,465,800 - - - - 68,400
908 6arker Brldge - Fed Grsni Fund
0003 Barker Road Bridge Reconstruc#ion S 1,767.000 ~ 239,000
308 Barlcer Brldge -Fed Gfant Fund a 1,787,000 ~ - - - - 239,(40U
2D4 DebtService $ 210,40 105.004 105,000
$ 290,N{I - •
309 Parifs Cap9tal Frojects Park L2nd ACquls[ban S 225,00D _ •
biscaovery (Universal) Park 5 200,060 -
Terrsce Vtew SheItar S 80.000
-
Greenacres 5 300A00 82.000 -
Cantingenc.y 5 15.000 15,00C
349 Parks Capital Projeets 5 824,004 ~ 67,000 - - 105,000 105,M0
310 C3vic Buildin g Capitaa Pro]ects
Facifitles S 5,827,000
310 C[+rlc euilding Capital Profects $ 5,9271000 - - - - - 1
Tatal Gapital Expenditures 3 21.661.000 S 147.000 S 300.440 S - S I.948.004 $ 612.000
70
- City of Spokane Valley
Capital Enpenditures for 2010
American
Recovery Developer Fedoral
Surface and Congestlon Spokane Privatel Bridge Greenacre 309
Transportatio Reinvestme Management Transit contributi 306 Replacement s State Parks 310
n Progrem nt Act Air Quality Authoriry ons COBG T1B: UAP TIB: UCP thru WSDOT Grant Capital Civlc Facilities
Grants City Funds
S 499,000
667,000
745,000
212,000
258,000
200,000 1,410,000
1,067,000
977,000
1,944,000
300,000
1,215,000 1,944,000 499,000 2,044,000 200,000 300,000 667,000 1,410,000 ~ - - - -
648,000 1,749,000
- - - - 648,000 - - 1,749,040 - - ~ - -
58.000 1,470,000
- - - - 58,000 - - - 1,470,000 - - -
225,000
200,000
80,000
200,000 18,000
- - - - - - - - - 200,000 523,OU0 -
5.827,000
- - - - - - - - - - , - 5.827.000
$ 1.215„000 $1,944.000 $ 499.000 $ 2,044,000 $ 906.000 $ 300,000 $ 667,00O $3.159.000 S 1.470,000 S 200,000 S 523,000 S 6,827,000
71
a
Position Listing
City of Spokane Valley
2010 Budgeted Position
m
o ~
, o mc ,~o Q
Title Oc,Q ~a Qa VO
ACCOUNTANT/BUDGET ANALYST 3.0
ACCOUNTING MANAGER 1.0
ACCOUNTING TECHNICIAN 3.0
ADMINISTRATIVE ANALYST 1.0
ADMINISTRATIVE ASSISTANT 3.0 2.0 0.0 0.0 2.0 1.0
ASSISTANT ENGINEER 1.0
ASSISTAPlT PLANNER
ASSOCIATE PLANNER - CURRENT
ASSOCIATE PLANNER - LONG-TERM
BUILDING INSPECTOR I I
BUILDING INSPECTOR II
BUILDING OFFICIAL
CITY ATTORN EY 1.0
CITY CLERK 1.0
CITY MANAGER 1.0
CODE ENFORCEMENTOFFICER
COMMUNITY DEVELOPMENT DIRECTOR 1.0
CONSTRUCTION INSPECTOR 1.0
CUSTODIAN CUSTOMER RELATION S/FACI LITI ES COORDINATOR
DEPUTY CITY ATTORNEY 1.0
DEPUTY CITY CLERK 1.0
DEPUTY CITY MANAGER 1.0 ENGINEER 0.0
EIdGINEERING TECHNICIAN I 2.0
ENGINEERING TECHNICIAN II 1.0
FINANCE DIRECTOR 1.0
GISJDATABASE ADMINISTRATOR 1.0
HUMAN RESOURCE 94NAGER 1.0
HUMAN RESOURCE TECHNICIAN 1.0
IT SPECIALIST 2.0
MAINTENANCE WORKER
MAINTENANCE/CONSTRUCTION INSPECTOR 0.0
OFFICE ASSISTANT I 1.0 1.0
OFFICE ASSISTANT II 1.0
PARKS & RECREATION DIRECTOR
PERMIT SPECIALIST
PLANNING MANAGER
PLANNING TECHNICIAN ,
PLANS EXAMINER
PUBLIC INFORMATION OFFICER 1.0
PUBLIC WORKS DIRECTOR 1.0
PUBLIC WORKS SUPERINTENDENT
RECREATION COORDINATOR
SENIOR ADMINISTRATIVE ANALYST 1.0
SENIOR CENTER SPECIALIST
SENIOR ENGINEER 1.0
SENIOR ENGINEER - Traffic, CIP PlanninglGrantslProj Mgmt 2.0
SENIOR PERMIT SPECIALIST
SENIOR PLANNER ,
SENIOR PLANS EXAMINER
' SENIOR FINANCIAL SPECIALIST 1.0
TOTALS I 8.0 I 8.0 12.0 2.0 11.0 I 3.0
' Title 8 range may change
72
Position Listing
City of Spokane Valley
2010 Budgeted Position
m
o
Q~~c m~ O~ Qm ~m° y~c V~c ysG y.° ~o
3.0
1.0
3.0
1.0
0.0 0.0 1.0 2•0 11•0
1,0 2.0 1.0 5.0
3.0 3.0
2.0 2.0
0.0
0.0
4.0 4.0
1.0 1.0
1.0
1.0
1.0
2.0 2.0
1.0
1.0 1.0 3.0
2.0 2.0
, 1.0 1.0
1.0
1.0
1.0
1.5 1.0 2.5
2.5 4.5
1.0 2.0
1.0
, 1.0
1.0
1.0
2.0
2.0 2.0
1.0 1.0 1.0 3.0
1.0 3.0
1.0 2.0
1.0 , 1.0
2.0 2.0
1.0 1.0
1.0 1.0
0.75 0.75
1.0
1.0
1.0 1.0
1.0 1.0
1.0
1.0 1.0
1.0 2.0
1.0 3.0
1.0 1.0
2.0 2.0
1.0 1.0
1.0
9.0 ~ 14.75 I 8.00 ( 2•0 1.0 I 1.0 1 7.0 6.0 I 4.0 I 95.761
73
City of Spokane Valley
FTE Count by Year
2010 Budget
2009 2010 Budget 2010 Budget
Authorized Changes to Proposed Interns
Department FTEs FTEs FTEs for 2010
Executive & Legislative Support
City Manager 5.0 - 5.0 1.5
Legal 3.0 - 3.0 3.0
Operations & Administrative SeNices: -
Deputy City Manager 8.0 - 8.0 -
Finance 10.0 2.0 12.0 1.0
Human Resources 2.0 - 2.0 -
Public Works 11.0 - 11.0 -
Planning & Community Development; 34.75 - 34.75 -
Parks & Recreation:
Parks Admin 2.0 - 2,0 -
Recreation 1.0 - 1.0 -
Senior Center 1.0 - 1.0 1.0
CenferPlace 7.0 - 7.0 -
Street Fund 5.0 - 5.0 -
Stormwater Fund 4.0 - 4.0 2.0
TOTAL 93.75 2.00 95.75 8.50
2009 Work Force Comparison:
The 15 Washington Communities with Population of
50,000 & Over
CITY ~ POPULATION FULL-TIME ~ PART-TIME
Seattle N 592,8001 10,4191 894
Tacoma N 202,7001 3,717 67
Spokane N 204,4001 1,9741 5
Bellevue 1 119,200 1 1,2941 47
Everett N 102,3001 1,1481 17
Vancouver N 162,4001 1,0791 40
Bellingham 1 75,7501 7921 38
Kent N 86,9801 7811 40
Renton N 78,7801 7181 23
Yakima N 84,3001 6951 15
Kennewick N 65,8601 3541 8
Federal Way N 88,0401 3181 25
Lakewood 58,7801 2691 8
Shoreline 53,4401 1241 7
Spokane Vallev 1 88,9201 941 19
AVERAGE 1,5851 84
N N M
The 18 Washington Communities with Population of ~
309000-49,999
Redmond 1 51,3201 6201 31
'Olympia 44,8001 5171 38
Richland 46,0801 4761 29
Auburn 1 67,0051 4581 6
Kirkland ~48,410 4381 34
Bremerton N 36,860 3671 28
Lynnwood 1 35,6801 364 18
Longview 1 35,8801 294 47
Puyallup N 36,9301 2841 25
Pasco N 52,2901 2761 8
Bothell N 32,8601 2711 12'
Walla Walla N 31,3501 2701 8
Edmonds ~ 40,7601 2581 6
Marysville N 37,0601 2541 12
Lacey N 38,0401 244 7
Sammamish N 40,550 73 6
University Place 1 31,440 611 4
Bu rien N 31,5401 491 10
AVERAGE 1 1 3101 18
Source: Association of Washington Cities Survey: 2009 Full Time _
7/30/2009
75
S#6Ra-ne
,;o0VAey1L_
CDIVIMUNITY PROFILE AND HISTORY
iCYou caIFtiLJt hook tu thefutfh1 G+ F~yVu do fbcJt f4l8t+w tIiG ~as}. r7
Dn May 21, 2402; voters vvithin the City approved incorparation ofthe City of Spokane
Valley, which is -the secand largest city in the Caunty and the seventh largest city -in the
State, with appraxirnately 88,924 residents. The City incarporated as ofMarch 31, 2003.
The assessed valuatxon of real praperty vvithin the boundaries ofthe Ci,ty for taxation
purposes is estimated far 2009 tax collect€on to be appxoxirnately $7,066,796,275.
Spokane Valley encompasses approximately 3 8.2 square rniles of lanti area. It has an
exteflsive retail tax base and is home fio several major auta dealerships and the Spokane
'V'all.ey Mall, which includes over 700,000 square feet of grass 1easable floor a.rea. There
are an estimated 4,000 businesses in Spokane Valley with estimated retail sales of $1.9
billion, ~
The fixst perrnanent settler in the Spokane Valley was Antoine Plante, a retired French,
Canadian trapper. Iiir. Plante built a cabin near the Spokane River in 1849, from vvhich
he operated a srna11 Hudson's Bay Company trading post. Other setCaers began arriving
in this area between 1865 a:nd 1882. "Firsts" to occur in Spol~ane Valley include the first
settler in 1849, first business and ferry in 1850, the first store and bridge in 1862, the first
hause in 1866, and the f rst post office in 1867, Ail of these "firsts'° occurred before the
arrival in 1873 of James Glaver who was cansidered the "Father of Spokane."
in 1883, the Northem Pacific Railroad opened the west up with the transcontinental
railroad. The nevv railroad, coupted with the discovery of silver in north Idaho, created
an influx of peo,ple to the Spokane Valley area. Within a, fevv years the Spokane area was
connected to the res-t of the cou.ntry by f ve transcontinental railroads.
The next major innovation ta Spokane Valley was the introductxan of irrigation ta the
area. Within, 20 years 30,000 acres of dry land had been converted into fertile farm land.
The first irrigation systems were constructed between 1899 and 1905. The Val,ley
population grew from 1,000 resxdents at the turn of the century ta nearly 10,000 by'1922.
During this time apple growing beoarrie the predQrnin,ant agricult-ural crap with nearly 2
million apple trees being plan#ed by 1912. As the population of the Va'liey increased,
small commun,itXes with churches, schools, busirresses, com-munity clubs, and other
arganizations thrived,
76
, .
Priar to World War II, the federal goverrrrnent rnacie a decision to build an alurninum
plant in Spokane Valley along the Spakane River. Additianally, the federal government
identif ed a need for warehouse s,pace and facili#ies to support coastal activitfes durzng the
war. Yn 1942, Spolcane Va11ey was chosen as a site far one oftheses Tnlarod Supply
Depots. The Naval Storage Yards are now the Va11ey Indus#rial Parrk that has 5,000,000
square.feet of grass leasable floor area. _
Rapid grovv#h continued in Spokane Valley thraughaut the 1950s, 60s, and 705. Along
with this continued growth came concems regarding the impact of the development an
tl~e ValXey enviranment. Citizens' concerns were related to impacts to lakes in the area as
well as the aquifer underlyirig a majority of the Spokane Valley. No protections were put
into place to address these issues; sanitary sevvers were not required far neur canstruction.
Steady residential and commercial growth continued in the Spokane Valley throughaut
the 80s and 90s. High tech companies foXtowed Hewlett Packard into thi-, Liberty Lake
area. L,ater, some high tech campanies moved inta the Industrial Park. The State Baard
of Health threaten,ed to enact arnaratorium on new development in 1983, unless sewering
of the Va11ey began. Yn response, Spokane Counzy developed awastewater rnanagement
plan that put int❑ mation constructian of a sewer trunk line and a sanitary sewer system
was made available to the citizens of Spokane Valley.
TVIAJOR PUBL~C FACILITIES AND PARKS ][N VALLEY
There a.re public facilities and a nurnber ofparkS in the City of Spokane Valley. 7'he
Spokane Indians, a minor league basebal~ tearr►, plays xts home g-ames at Avista Stadru,m,
locate,d just inside the city limits on the east side ofHavana Street. This stadiurn is one of
the finest facilifies in the hTorthwest League a.nd can seat 7,200 spec#ators. Situated next
door ta Avista Stadium is the Spokane County Fair and Exposition Center. 'Ihe
Fairgrounds was expand,ed in 2003 with the construction of a new cavered grandstand
that was opened at the 2003 Interstate Fair. Various other shows and events are held
throughout the year at the Fairgrounds.
1VIirabeau Point Park, situated, on 54.5 acres of land, 1acated between Pines R,oad and
Evergreen Raad interchanges (narth of I-90), alang the south bank of the Spokane River,
is the horne of CenterPlace.
CenterPlace, a 54,000 square foot facility, was built to accammodate a regional senior
center, education and business center, and a cultural and performing arts center.
Mirabeau Meadaws is a 15-acre parcel of land providing anather area far cornmunity
activities, such as farnily get-togethers and garries, ~utdaar music, corporate outings,
farmers markets, arts and crafts, and other special events in 1Vlirabeau Faint Park.
Valleyfest, an annual cammunity event that i,s spansored by i'ndividuals aTxd businesses in
❑ur City, vuas heid in this park in 2004.
, .
77
The City of Spokane Valley operates a number of parks within the City. Below is a
summary of these parks:
Park Name Park Classification Park Size
Balfour ~ Community Park 2.8 acres
Brown's ~ Community Park ~ 8.2 acres
Castle ~ Community Park ~ 2.7 acres
Edgecliff ~ Community Park ~ 4.8 acres
Mirabeau Point Park ~ Community/Regional Park ~ 54.5 acres
Myrtle Point ~ Natural Area ~ 31.0 acres
Park Road Pool ~ Special Use ~ 2.0 acres
Sullivan ~ Community Park ~ 10.3 acres
Terrace View ~ Community Park 9.1 acres
Valley Mission and Valley Community Park 27.2 acres
Mission South & Pool Valley Senior Center ~ Special Use ~ 2.0 acres
Centennial Trail ~ Trail ~ 7linear miles
THE FUTURE OF SPOKANE VALLEY
Spokane Valley: a coynmunity of opportunity where individuals and families can grow and play, and business will flourish and prosper.
The potential of Spokane Valley is tremendous, with an adequate tax base and room for
expansion of residential, commercial, and industrial gro"Arth. Spokane Valley rivals other
cities in Eastern `Vashington in terms of population and significance in the region.
The City is committed to planning for the future. It has adopted its first Comprehensive
Plan, and its first Parks and Recreation Master Plan. It is in the process of creating a
Sprague/Appleway revitalization plan to promote redevelopment of the major east-west
corridor. The City is also creating a street master plan.
78
- Appendix A
EMPLDYEE POSlTIOM CLASSIFICATfON
MONTHL1f SALARY SCHEDULE
2010 Salary 5chedule
Effec#ive 11112010
Positivn Title ~Grade ~ 2010 Range
Citv N1anaqer M ~ Unclassified
Qeputy GitY Manaqer ~21-22 8,214 -$1'i,701
City Attarney ~ 21 ~ 8.214 - 10,53(}
Cammunaty Development Director M 21 ~ 8.214 - 10,530
Finance Directar N 21 ~ 8,214 - 10,530
PublicWorlss Director ~ 21 i 8,214 - 10.530
Parks arid Recreati4n Qirectar ~ 19 ~ 6,653 - 8,530
Human Resources Manaaer M 18 I 5,P88 - 7.677
Plannin Manager 18 I 5,988 - 7,677
Buildinq C]fficial 18 ~ 5,988 - 7,877
Senior Enqineer - Capital Proiects, Developrnent i8 5,958 - 7,677
Depu#Y Ci#v Attamey I 18 5,988 - 7,677
Senior Enaineer - TrafFic, CIP P1anninQfGrants 17 I 5,389 - 6.949 .
Accounttng Manaqer 17 I 5,389 - 6,909
City CCerk ~ 16 ~ 4,850 - 6.218
Enaineer I 16 I 4,850 - 6,218
Senior Plans F-xaminer I 16 ~ 4,850 - 6,215
Public Warks 5uperintendent ~ 16 ~ 4,850 - 6,218
Seniar Adrninistrative Analyst N 16 ~ 4,854 - 6,218
5enior Planner N 16 ~4,854 - 6,218
Associate Planner 15 I 4,365 - 5,596
• CenterPlace Caordinator ~ 15 ~ 4,365 4 5,598
Assistant Enqineer ~ 15 ~ 4.365 - 5,5961
IT Spedalisk ~ 15 1 4,3£5 - 5.596
F-n-qineerino Technician II M 15 ~ 4,365 - 6,596
G ISIDataba se Admirtistratvr ~ 15 1 4.365 - 5,596
Fiuman Resource AnalYst ~ 14 r 3,929 - 5,037
Accauntant/Budqet AnaaVSt 14 ~ 3,1a29 - 5,037
Administrative Analvst M 14 ~ 3,929 - 5,037
Assistant Planner ~ 14 3,929 - 5,037
Building Inspector II 14 3.928 - 5,037 I
Plans Examiner M 14 ~ 3,929 - 5,037 I
Pubkic Informatian Dfficer ~ 14 ~ 3,929 - 5,431
Enaineerinq 7echnician I ~ 14 ~ 3,929 - 5,037
Senior Permit Specialist 14 ! 3,929 - 5,037
MaintenancefGonstruction Enspectar 13-14 ~ 3,636 - 5,037
Recrea#ian Caordinator ~ 13-14 ~ 3,536 - 5.037
Custamer RelationslFacifities Coordinator N 13 I 3,536 - 4,533
Cvde En€oeoement Dfficer ~ 13 I 3,535- - 4,533 ~
Buildinq Inspectar I I 13 ~ 3,536 - 4,533
Planninq Technician N 13 I 3,536 - 4,533
Qeputy Citv CEerk N12-13 ~ 3,183 - 4,532 •
5enivr Center Sqecialist M 12-13 ~ 3,183 - 4,532
Human Resaurces Technician ~ 12-13 ~ 3,183 r 4,532
Administrative Assis#an# I 11-12 I 2,864 - 4.080
Permit Soecialist ~ 1 1-12 ~ 2,864 - 4,080
Accauntinq Technician N11-12 ~ 2,864 tr 4,080
Maintenance Worker M11-12 ~ 2,854 - 4A80
Office Assistant II ~ 10-11 ~ 2,57$ - 3,672
Custadian ~ 10 ~ 2,578 - 3,304
, - C7fFoe Assistant I ~ 9-1 0 2,321 - 3,304_
. *Financial Reports Specialist ~ Pendinq a Pendinq .
.
79
Appendix B
OUTSTANDING GENERAL OBLIGATION BONDS
DEBT SERVICE SCHEDULE
Total
Year Principal Interest Requirements
2010-2014 1,200,000 1,885,112 31085,112 *
2015-2019 1,655,000 1,612,068 31267,068
2020-2024 2,480,000 111351250 3,615,250
2025-2029 23090,000 519,250 2,609,250
2030-2033 940,000 112,500 1,052,500
$ 8,555,000 $ 5,671,052 $ 14,226,052
• Approximately 74% paid by the Public Facilities District for Centerplace
80
City of 5ppkane Valiey
lNultiyear Financia! Plan -General Fund • Prohlem Statement #9
5-3-09
2009 2010 2491 2012 2013 21114
Estfmate Es#imate Estimate Estimate _ Estimate Estimate
General Fund Revenues:
Safes Tax $ 15,900,00D $ 16,600,400 s 16,600,000 $ 16,600,000 $ 16,640,000 $ 1fi,fiUU,DQU
Properlyrax S 10,875,000 $ 10,969,500 S 11,000,040 $ 11,000,000 s 11,000,004 $ 11,000,000
Cambling Tax $ 525,004 $ 425,000 $ 425,000 $ 425,040 $ 425,000 $ 425,000
Franchi5e FeeslBus. Reg. $ 1,000,000 $ 1,gQ0,fl06 s 1,111,000 $ 1,122,110 $ 1,944,684 $ 1,158,111
State 5hared Revenues $ 1,400,400 $ 1,350,000 $ 1,393,750 $ 1,418,344 $ 1,490,948 $ 1,527,902
Service Fees $ 1,600,000 $ 9,500,000 $ 9,5o4,40Q $ 1,50D,400 $ 1,600,000 $ 1,600,000
Fines & Forfeitures $ 1,700,400 $ 1,600,000 $ 1,640,QU0 $ 1,600,4130 3 1,600,000 $ 1,640,000
Recreatiqn Program Fees $ 525,ODa $ 650,004 a 656,504 $ 610,040 $ 683,467 $ 690,362
Interlund 7ransfers $ 165,000 $ 160,00D $ 165,060 $ 185,UflU $ 170,000 $ 170,000
Repaymentfrom St. fund $ - $ 150,000 s 150,000 $ 150,000 $ - $ -
Investmenl (nt. & Misc. $ 450,060 $ 450,000 $ 425,004 $ 425,000 $ 425,000 $ 425,D00
Carryoverfrom prioryr $ 21,000,000 $ 14,375,606 $ 93,319,486 $ 9,329,799 $ 2,960,292 $ (8,427,778)
Tutsl General Fund $ 55,140,000 5 49,330,106 $ 48,335,318 $ 44,405,253 $ 37,298,571 $ 26,766,036 Genera[ Fuad Expenditures:
Legislative $ 336,900 $ 322,120 $ 347,890 $ 375,721 $ 405,778 $ 438,241
Executive & LegiSlafive $ 9,033,321 $ 1,063,842 3 1,148,949 $ 1,240,865 $ 1,340,135 $ 1,447,345
Puhlic Safety S 20,844,084 $ 22,062,268 $ 23,827,249 $ 25,733,429 5 27,792,iD4 $ 3a,615,472
Deputy City Manager $ 669,420 3 620,574 $ 670,220 $ 723,838 S 781,745 $ 844,284 ,
Finance $ 878,437 $ 1,023,313 $ 1,105,243 $ 1,193,662 1 1,269,155 $ 1,392,288
Numan Resources 3 236,285 $ 248,435 $ 268,310 $ 289,775 $ 312,957 $ 337,993
Public WarkS $ 817,068 $ 893,793 $ 985,296 3 1,042,520 $ 1,125,922 $ 1,215,998
Dev. Enginearing $ 87R,199 $ 791,719 $ 855,057 $ 923,464 $ 997,338 3 9,077,125
Planning $ 1,393,427 $ 4,447,411 $ 1,563,2R4 $ 1,688,260 $ 1,823,321 $ 1,969,I87
Building $ 1,335,213 $ 1,313,320 $ 1,418,386 $ 1,531,856 $ 9,78E,157 $ 1,929,fi98
ParkSRdmin $ 956,933 s 987,556 $ 1,066,554 $ 1,151,885 $ 1,244,036 $ 1,343,559
Recraafion $ 232,187 5 237,846 $ 255,874 $ 277,424 3 299,617 $ 323587
Aquatics $ 403,616 3 422,550 $ 458,354 $ 492,862 $ 532,291 $ 574,875
5enior Center $ 94,194 $ 85,503 s 92,343 $ 99,739 $ 147,709 $ 116,326
Library Services $ 20,00D $ - $ - 3 - $ ' $ "
CenterPlace $ 1,125,110 $ 1,262,578 $ 1,363,584 $ 1,472,671 $ 1,590,485 6 1,717,723
Transferfo Capital $ 923,400 $ 900,000 $ 100,000 $ 100,000 $ 940,004 $ 100,400
Inc. Bus. P{ans $ - $ - $ 425,00Q $ 535,40a $ 700,000 s 700,000
General Governmenf $ 4,422,004 $ 3,128,954 S 3,075,000 $ 3,872,00D $ 3,497,400 $ 3,734,000
Tota[ General Fund 35,764,394 38,011,438 39,005,519 $ 42,244,967 $ 45,726,356 $ 48,277,698 Not 19,375,606 13,318,468 9,329,799 2,160,292 (8,427,778) t22,571,862)
Less cash fiow reserve (5,60fl,UO0)
Carryover to nextyr 14,375,605 13,319,068 9,329,799 2,160,292 (8,427,778) (22,511,662)
sales tax reducad fot aciual callecfiQns -city usually spends less ihan budget
-initiative 1033
83
City of Spokane Valley,
Street Fund - Problem Statement # 2
91312009
2009 2010 2011 2012 2013 2014
Estimate Estimate Estimate Estimate Estimate Estimate
Street Fund - #2
Beginning Fund Bal $ 1,280,000 $ 1,892,000 $ 1,222,000 $ 684,000 $ 146,000 $ (304,000)
Interest Income 12,000 18,000 12,000 2,000 - -
Utility tax - Telephones 2,800,000 2,800,000 2,800,000 2,850,000 2,850,000 2,850,000
Stormwater Share Facility 200,000 - - - - -
Loans from General Fund 400,000 - - - - -
Grant - 712,000 - - -
Motor fuel tx & misc 1,900,000 1,900,000 1,900,000 1,960,000 2,000,000 2.000.000
6,592,000 7,322,000 5,934,000 5,496,000 4,996,000 4,546,000
Expenditures * 4,700,000 5,950,000 5,100,000 5,200,000 ' 5,300,000 5,400,000
Repay Loan - 150,000 150,000 150,000 - -
Ending Fund Balance $ 1,892,000 $ 1,222,000 $ 684,000 $ 146,000 $ (304,000) $ (854,000)
* Winter Mntnce costs added difficult to predict winter street mntnce
Share costs with stormwater 2010 expend. Includes bridge mntnce
CITY OF SPOKANE VALLEY
Glossary of Budget Terms
Accrual Basis - A basis of accounting Capital Improvement - Expenditures
in which revenues and expenditures are related to acquisition, expansion or
recorded at the time they occur as rehabilitation of an element of the
opposed to when cash is actually government's physical plant; sometimes
received or spent. referred to as infrastructure.
Appropriation - A legal authorization Capital Outlay - Fixed assets that have
granted by the City Council to make general value of $5,000 or more and
expenditures and to incur obligations for have a useful economic lifetime of more
a specific purpose. than one year.
Assessed Valuation - The valuation set Capital Project - Major construction,
upon real estate and certain personal acquisition, or renovation activities
property by the County Assessor as a which add value to government's
basis for levying property taxes. physical assets or significantly increase
their useful life, also called capital
Authorized Positions - Employee improvements.
positions, which are authorized in the
adopted budget, to be filled during the Capital Projects Fund - A fund created
year. to account for all resources and
expenditures used for the acquisition of
Bond - A long-term promise to repay a fixed assets except those financed by
specified amount (the face amount of the enterprise funds.
bond) on a particular date (the maturity
date). The most common types of bonds Contingency - A budgetary reserve set
are general obligation revenue bonds. aside for emergencies or unforeseen
Bonds are primarily used to finance expenditures not otherwise budgeted.
capital projects.
Contractual Services - Services
Budget - A plan of financial activity for rendered to a government by private
a specified period of time (fiscal year or firms, individuals, or other governmental
biennium) indicating all planned agencies.
revenues and expenses for the budget
period. Debt Service - Payment of interest and
principal on borrowed money according
Budget Message - The opening section to a predetermined payment schedule.
of the budget that provides the City
Council and the public with a general Department - The basic unit of service
summary of the most important aspects responsibility, encompassing a broad
of the budget, changes from the current mandate of related service
and previous years, and the views and responsibilities.
recommendations of the Mayor.
83
Division - Can be a subunit of a that define accepted accounting
department which encompasses a principles.
substantial portion of the duties assigned
to a department (e.g. Building Division GASB - The Governrnental Accounting
in the Planning and Community Standards Board, established in 1985, is
Development Department). the current stand ard- setting board for
governmental GAAP.
Encumbrance - The commitment of
appropriated funds to purchase an item General Fund - The principal operating
or service. To encumber funds means to fund of the City used for general
set aside or commit funds for a specified govern.mental operations. Taxes and
future expenditure. fees that generally have no restriction on
their use support it.
Expense - Charges incurred (whether
paid immediately or unpaid) for General Obligation (G.O.) Bonds -
operations, maintenance, interest or This type of bond is backed by the full
other charges. faith, credit and taxing power of the
government issuing it.
Face Value - The amount of principal
that must be paid at maturity for a bond Indirect Cost - A cost necessary for the
issue. functioning of the organization as a
whole, but which cannot be identified
Fiscal Year - A twelve-month period with a specific product, function or
designated as the operating year for activity.
accounting and budgeting purposes in an
organization. Infrastructure - The physical assets of
. a government (e.g. streets, water, sewer,
Full-time Equivalent Position (FTE) - public buildings, and parks).
A full-time or part-time position
converted to the decimal equivalent of a Interfund Transfers - The movement
full-time position based on 2,080 hours of monies between funds of the same
per year. For example, a part-time governmental entity.
person working 20 hours per week
would be equivalent of 0.5 of a full-time Levy - To impose taxes for the support
position. of the governmental activities.
Fund - A fiscal entity with revenues and Long-term Debt - Debt with a maturity
expenses that are segregated for the of more than one year after the date of
purpose of carrying out a specific issuance.
purpose or activity.
Mission Statement - A broad statement
GAAP - Generally Accepted of the intended accomplishment or basic
Accounting Principles. Uniform purpose of a program.
minimum standards for financial
accounting and recording, encompassing Modified Accrual Accounting - A
the conventions, rules, and procedures basis of accounting in which ,
84
' expenditures are accrued but revenues Revenue - Sources of income financing
are accounted for when they become the operations of government.
measurable and available. Since this
type of accounting basis is a Tages - Compulsory charges levied by a
conservative financial approach, it is government for the purpose of financing
recommended as the standard for most services performed for the common
govemmental funds. benefit. This term does not include
specific charges made against particular
Operating Budget - The portion of the persons or property for current or
budget that pertains to daily operations permanent benefits such as special
that provide basic governmental assessments. Neither does the term
services. include charges for services rendered
only to those who pay, for example,
Ordinance - A formal legislative sewer service charges.
enactment by the City Council. If it is
not in conflict with any higher forrn of Unreserved Fund Balance - The
law, such as a statute or constitutional portion of a fund's balance that is not
provision, it has the full force and effect restricted for a specific purpose and is
of law within the boundaries of the available for general appropriation.
municipality to which it applies.
User Charges - The payment of a fee
Program - The smallest organization for direct receipt of a public service by
that delivers a specific set of services. A the party who benefits from the service.
program may be an entire department; or
if a department encompasses Vision Statement - A short statement
significantly diverse responsibilities or that conveys the big picture of the
large work forces, a single department organization. It is general in scope, not
may be divided into two or more restricting. It answers the question
programs. "Why?"
Reserve - An account used to either set
aside budgeted revenues that are not
required for expenditure in the current
budget year or to earmark revenues for a
specific future purpose.
Resolution - A special or temporary
order of a legislative body-an order of
a legislative body requiring less legal
formality than an ordinance or statute.
Resources - Total amounts available for
appropriation including estimated
revenues, fund transfers, and beginning
balances.
85
CITY OF SPOKANE VALLEY
_ Request for Council Action
Meeting Date: September 22, 2009 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business N new business ❑ public hearing
❑ admin. report N pending legislation
AGENDA ITEM TITLE: First Reading Proposed ordinance 09-025 finding a substantial need to
levy an increase in property taxes of 2.9%
GOVERNING LEGISLATION: State budget law
PREVIOUS COUNCIL ACTION TAKEN: The 2010 proposed revenues were presented to the
City Council at a public hearing on Aug 11. Staff mentioned an increase of 2.9% ($299,500) in
property tax receipts was expected. The public was invited to offer comment at that hearing.
Additional public hearings were held September 8 and September 22 to consider the entire
2010 proposed budget including property tax revenues.
BACKGROUND: State budget law requires we make our revenue projections known and
conduct a public hearing to consider input from the public. At the public hearing on August 11,
special mention was made of property taxes. Two additional public hearings were held in
September.
The City is allowed to levy a 1% increase over the highest lawful levy or an increase equal to
the irnplicit price deflator (inflation), whichever is lesser. There is a chance that inflation may be
a negative number which could decrease our property tax levy in 2010. In order to avoid a
potential decrease in property tax revenue, the City should find a substantial need to levy the
2.9% increase.
We expect our sales tax (down $2.8 million) service fee revenue (planning and building fees
down $388,000) and gambling tax (down $100,000) to be less in 2010 than in 2009. We also
expect our General fund costs to continue to increase. These factors result in a substantial need
to the City. A finding of substantial need requires Council pass the ordinance with a majority
plus one votes in favor.
OPTIONS: State law requires an ordinance be passed confirming our desire to levy the
allowable increase in property tax. A second option would be for the council to decide not to
pass the ordinance and reduce the budget accordingly.
RECOMMENDED ACTION OR MOTION: Move to advance ordinance 09-025 to a second
reading.
BUDGET/FINANCIAL IMPACTS: The proposed ordinance increases the city property tax levy
by $299,500 for 2010 operations.
STAFF CONTACT: Ken Thompson, Finance Director
DRAFT
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 09-025
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPDKANE COUNTY,
WASHINGTON, DECLARING A SUBSTANTLA►L NEED TO LEVY A 2.9%
INCREASE ($299,500) IN REGULAR PROPERTY TAXES FOR THE CITY OF
SPOKANE VALLEY, WASHINGTON IN SPOKA.NE COUNTY FOR THE YEAR
COMMENCING JANUARY 1, 2010 TO PROVIDE REVENUE FOR CITY SERVICES
AS SET FORTH IN TI3E CITY BUDGET.
WHEREAS, State law authorizes the City of Spokane Valley to levy an increase in regular
property taxes upon the taxable property within the corporate limits in order to provide revenue for the
2010 General Fund budget of the City; and
WHEREAS, the City of Spokane Valley is authorized to levy $3.60 per thousand dollars of
assessed valuation deducting therefrom the highest levy collected by a Fire District within the Spokane
Valley city limits and also deducting the Spokane Valley Library District levy; and
WHEREAS, RCW 84.52.020 requires the City Council on or before the 30'h day of November to
certify budget estimates to the clerk of the Spokane County Board of Commissioners including amounts
to be raised by taxing property within the limits of the City; and
WHEREAS, the City Council pursuant to notice, held public hearings on August 11 , September
8 and on September 22, 2009 on the proposed budget estimates for 2010 i.ncluding revenue sources which
will fund the provision of City services, projects and activities; and
WHEREAS, sales tax receipts are estimated to be $2.8 million less than 2009 receipts; and
WHEREAS, service revenues (building and zoning fees) are estimated to be $400,000 less than
2009 fees; and
WHEREAS, gambling tax receipts are estimated to be $100,000 less than 2009 tax; and
WHEREAS, the City of Spokane Valley is a Washington Taxing District with a population of
more than 10,000 and
VVHEEREAS, the City Council of the City of Spokane Valley has determined that, due to the
decreasing revenues listed above and increasing expenditures (substantial need) there is a need to increase
the property tax levy by 2.9% to ensure adequate funding for the City General Fund in 2010.
NOW, THEREFORE, the City Council of the City of Spokane Valley, Washington, do ordain as
follows:
Section 1. The City Council of the City of Spokane Valley hereby declares a substantial need
due to decreasing revenues and increasing operating costs.
Section 2. 2010 Lew Rate. There shall be and is hereby levied and imposed upon real
property, personal properiy and utility property, as defined in RCW Chapter 84.04, 84.55.005 and
84.04.140 in the City of Spokane Valley, Washington a regular property tax for the year commencing
Ordinance 09-025 Substantial Need Page 1 of 2
DRAFT
January 1, 2010 in the total amount of $10,799,500. It is recognized the City of Spokane Valley can levy ,
$3.60 per thousand dollars of assessed value less the highest fire district levy within the City of Spokane
Valley and less the library district levy. The regular property tax levied through this ordinance is for the purpose of receiving revenue to
make payment upon the general indebtedness of the City of Spokane Valley, the general fund obligations
and for the payment of services, projects and activities for the City during the 2010 calendar year. The
purpose of this ordinance is fio establish the levy amount as permitted by law.
The City expects the dollar amount of the property tax levy to be $10,799,500 which is $299,500
greater (2.9%) than the 2008 levy which was collected in 2009.
Sectioa 3. Notice to Svokane Countv. Pursuant to RCW 84.52.020, the City Clerk shall
certify to the County Legislative Authority a true and correct copy of this Ordinance, as well as the
budget estimates adopted by the City Council in order to provide for and direct the taxes levied herein that
shall be collected and paid to the City of Spokane Valley at the time and in the manner provided by the
laws of the State of Washington.
Section 4. Severabilitv. If any section, sentence, clause or phrase of this Ordinance shall
be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionally of any other section, sentence, clause or
phrase of this ordinance.
Section 5. Effective Date. This Ordinance shall be in full force and effect five (5) days after
publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by _
law.
PASSED by the City Council this day of 12009.
Mayor, Richard M. Munson
ATTEST:
City Clerk, Christine Bainbridge Approved As To Form:
Offlce of the City Attoroey
Date of Publication:
Effective Date:
Ordinance 09-025 Substantial Need Page 2 of 2
CITY OF SPOKAIVE VALLEY
- Request for Council Action
Meeting Date: September 22, 2009 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business 0 new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEIIIf TITLE: First Reading Proposed Ordinance 09-026 Amending effective date of
Ordinance 09-012
GOVERNING LEGISLATION:
PREVIOUS COUIVCIL ACTION TAKEN: On September 15, 2009, the City Council requested to
see proposed ordinances that would amend the effective dates of the various provisions
adopting the Sprague-Appleway Revitalization Plan (SARP), from October 1, 2009 to October
15, 2009.
BACKGROUND:
OPTIONS: Suspend the rules and adopt ordinance; request changes; move to advance the
ordinance to a second reading; or take other action council deems appropriate.
RECOMMEAIDED ACTION OR MOTION:
BUDGETIFINANCIAL IIVIPACTS:
STAFF CONTACT: Mike Connelly, City Attorney
ATTACHMENTS: Ordinance 09-026
DRAFT
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 09-026
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, AMENDING ORDINANCE 09-012 BY CHANGING THE EFFECTIVE DATE
OF ORDINANCE 09-012.
WHEREAS, the City of Spokane Va11ey City Council adopted the Sprague-Appleway Subarea
Plan through Ordinance 09-012 and amended the Comprehensive Plan Map through Ordinance 09-013 on
June 16, 2009, with an effective date of October 1, 2009; and
WIMREAS, the City of Spokane Valley City Council adopted Ordinance 09-021 on September
15, 2009, which removed Book 1 of the Sprague-Appleway Subarea Plan from the Uniform Development
Code, with an effective of October 1, 2009; and
WHEREAS, as a result of comments from the public, staff, and discussion among the City
Council, the City Council determined it would be appropriate to amend the implementation date for the
Sprague-Appleway Subarea Plan £rom October 1, 2009 to October 15, 2009 to allow staff and the public
additional time to become more familiar with the Plan's requirements.
NOW, THEREFORE; the City of Spokane Valley ordains as follows: Section 1: Amendins tbe Effective Date. Section 5 of Ordinance 09-012 is amended as follows:
Section 5: Effective date. This Ordinance shall be in full force and effect on October 15
8etabef 1, 2009.
Section 2: Severabilitv. If any section, sentence, clause or phrase of this Ordinance should be
held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
constitutionality shall not affect the validity or constitutionality of any other section, clause or phrase of
this Ordinance.
Section 3: Effective date. This Ordinance shall be in full force and effect five days after
publication of the ordinance, or a summary thereof, occurs in the official newspaper of the city as
provided by law. '
Passed by the City Council this day of . 2009.
ATTEST:
Richard Munson, Mayor
Christine Bainbridge, City Clerk
Approved As To Form: t
Office of the City Attorney
Date of Publication:
- Effective Date:
Ordinance 09-026 Amending 09-012 SARP Page 1 of 1
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: September 22, 2009 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business ~ new business ❑ public hearing
❑ information ❑ admin. report ~ pending legislation
AGENDA ITEM TITLE: First Reading Proposed Ordinance 09-027 Amending effective date of
Ordinance 09-013
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAl4EN: On September 15, 2009, the City Council requested to
see proposed ordinances that would amend the effective dates of the various provisions
adopting the Sprague-Appleway Revitalization Plan (SARP), from October 1, 2009 to October
15, 2009.
BACKGROUND:
OPTIONS: Suspend the rules and adopt ordinance; request changes; move to advance the
ordinance to a second reading; or take other action council deems appropriate.
RECOMMENDED i4CTION OR MOTION:
BUDGET/FINANCIAL IMPACTS:
STAFF CONTACT: Mike Connelly, City Attorney
ATTACHMENTS: Ordinance 09-027
DRAFT
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
- ORDINANCE NO. 09-027
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASH]NGTON, AMENDING ORDINANCE 09-013 BY CHANGING THE EFFECTIVE DATE
OF ORDINANCE 09-013.
WI3EREAS, the City of Spokane Valley City Council adopted the Sprague-Appleway Subarea
Plan through Ordinance 09-012 and amended the Comprehensive Plan Map through Ordinance 09-013 on
June 16, 2009, with an effective date of October 1, 2009; and
WBEREAS, the City of Spokane Valley City Council adopted Ordinance 09-021 on September
15, 2009, which removed Book 1 of the Sprague-Appleway Subarea Plan from the Uniform Development
Code, with an effective of October 1, 2009; and
WHEREAS, as a result of comments from the public, staff, and discussion among the City
Council, the City Council determined it would be appropriate to amend the implementation date for the
Sprague-Appleway Subarea Plan from October 1, 2009 to October 15, 2009 to allow staff and the public
additional time to become more familiar with the Plan's re9uirements.
NOW, THEREFORE, the City of Spokane Valley ordains as follows:
Section 1: Amendinia the Effective Date. Section 4 of Ordinance 09-013 is amended as follows:
~ Section 4: Effective date. This Ordinance s~all be in full force and effect on the 15`h 4St
day of October, 2009.
Section 2: Severabilitv. If any section, sentence, clause or phrase of this Ordinance should be
held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
constitutionality shall not affect the validity or constitutionality of any other section, clause or phrase of
this Ordinance.
Section 3: Effective date. This Ordinance shall be in full force and effect five days after
publication of the ordinance, or a summary thereof, occurs in the official newspaper of the city as
provided by law. .
Passed by the City Council this day of , 2009.
AT"I'EST: • Richard Munson, Mayor Christine Bainbridge, City Clerk
Approved As To Form:
Office of the City Attorney
Date of Publication:
Effective Date:
Ordinance 09-027 Amending 09-013 SARP Page 1 of 1
CITY OF SPOKANE VALLEY
- Request for Council Action
Meeting Date: September 22, 2009 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business N new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: First Reading Proposed Ordinance 09-028 Amending effective date of
Ordinance 09-021.
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN: On September 15, 2009, the City Council requested to
see proposed ordinances that would amend the effective dates of the various provisions
adopting the Sprague-Appleway Revitalization Plan (SARP), from October 1, 2009 to October
15, 2009.
BACKGROUND:
OPTIONS: Suspend the rules and adopt ordinance; request changes; move to advance the
ordinance to a second reading; or take other action council deems appropriate.
RECOMMENDED ACTION OR MOTION:
BUDGET/FINANCIAL IMPACTS:
STAFF CONTACT: Mike Connelly, City Attorney
ATTACHMENTS: Ordinance 09-028
DRAFT
CITY OF SFOKAXE VA~~EY
~~UNTYy ~~SMNGTON
ORD1NANCE 1Y0. 09-028
A:N QRDINAIVCE OF TI3E CX'TY -C?F SI'OKANE VALIIEY, SPOKANE COUNTY,
WASHINGT(]N, A11rTENDING ORDTN'ANCE 09-021 'BY CHANGING THE EFFECTIVE DATE
OF ORDILNANCE 09-021.
WHEkEAS, the City of Spokane Valley City Cauncil adopted the Sprague-Appleway Subarea
Plan through Ordinarice 09-012 and amended the Cornpreh,en,si,ve Plan Map through Ordinance 09-013 on
June 16, 2009, Nvith an effective date of October 1, 2009; and VJEREAS, the City of Spokane Valley City Cauncil adopted Ordinance 09-021 on S-epternber
15, 2009, which removed Baok 1❑f the 5prague-Appleway Su,barea Plan from f1-ieUniform Development
Code, with an effective o#`Octaber 1. 2009; and .
VVTUREAS, as a result of cnmments fram the public, staff, and discussion among the City
Council, the City Council determined it would be appropriate tn amend the implementation date far the
Sprague-AppleNvay Suharea P1an from October 2009 to October 15, 2409 to allow staff and the public
additional fi.ime ta became more familiar with the Plan's reqLiirements.
I~OW, "I`I~REFDRE, the City of Spakaue Valley ordains as follows;
Sectio$ 1: Amendiniz the Ef.fective Date. 5ection 5 of [)rdinance 09-02 1 is amended as f411ows:
- Sectinn 5. Effective date. This Ordinance shall be in Ul force and effect an October
, 150^~~i: 11 2009.
Section 2: Severabilit~ If an,y sec#ivn, sentence, clause ar phrase of this Drdinance should be
held, ta be invalid ax unconstitutianal by acourt of compaent jurisdiction, such invalidity or
constitutionality shall not affect #he validity or canstitutionalityr of any other section, clause or phrase of
this -C)rdlinance.
Section 3: Effective date. This Ordinance shall Tae in full force and effect five days after
publication of the ordinance, or a summary thereof, occurs in the official newsp~per o-f the city as
provided by law.
Passed by the City Council this day of .2009.
ATTEST:
Richard Munson, Nfayor
Christine Bainbndge, City Clerk ,
Approved As To Form: Office of the City Attorney
. . Date of Publication:
- Effective Date;
Ordinance 09-028 Amending 09-021 SARP Page 1 of 1.
. CITY OF SPC)KANE VALLEY
Request for Council Acti~n
Meeting Date: September 22, 2009 City Manager Sign-4ff.
.I#em; Check all that apply: ❑ cvnsent ❑ old business Z new business ❑ public hearing
❑ inforrnation E] admin. repork [I pending legislation
AGENDA ITEM T1TLE: First Reading Proposed Ordinar~ce 09-029 Amending effective da#e of
Ordinance 09-022
GOVERNING LEG[SLATION:
PREVIOUS COUNCIL ACYION TAKEN: On September 15, 2009, the City Council reques#ed to
see praposed ordinances that would amend the effectiue da#es of the variaus provisions
adapting the Sprague-Appleway Revitalizatian Plart (SARP), from Octaber 1, 2009 #o Oc#ober
1 5, 2009.
BACKGROUND:. -
DPTIQhJS: Suspend the rules and adopt ardinance; request changes; move to advance the
ordinance to a secflnd reading; vr talce ather action cauncil deems apprapriate.
RECOiVIiViENDED ACTION OR MD'TION:
BUDGET#EINANCIAL IMPACTS:
STAFF CQNT,AGT: Nlike Connelfy, City Attorney
ATTACHMENYS: Ordinance 09-029
DRAFT
CITY OF SPOKANE VALLEY
. SPOKANE COUNTY, WASHINGTON
ORDINANCE NO. 09-029
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, AMENDING ORDINANCE 09-022 BY CHANGING THE EFFECTIVE DATE
OF ORDINANCE 09-022:
WHEREAS, the City of Spokane Valley City Council adopted the Sprague-Appleway Subarea
Plan through Ordinance 09-012 and amended the Comprehensive Plan Map through Ordinance 09-013 on
June 16, 2009, with an effective date of October 1, 2009; and
WHEREAS, the City of Spokane Valley City Council adopted Ordinance 09-021 on September
15, 2009, which removed Book 1 of the Sprague-Appleway Subarea Plan from the Uniform Development
Code, with an effective of October 1, 2009; and adopted Ordinance 09-022 which amended the
Comprehensive Plan and Comprehensive Map adopting the land use designations set forth in the Spokane
I Valley-Sprague Appleway Subarea Plan and Declaring an Emergency; and
WHEREAS, as a result of comments from the public, staff, and discussion among the City
Council, the City Council determined it would be appropriate to amend the implementation date for the
Sprague-Appleway Subarea Plan from October 1, 2009 to October 15, 2009 to allow staff and the public
additional time to become more familiar with the Plan's requirements.
NOW, THEREFORE, the City of Spokane Valley ordains as follows:
Section 1: Amendiniz the Effective Date. Section 4 of Ordinance 09-022 is amended as follows:
~ Section 4: Effective date. This Ordinance shall be in full force and effect on the 15'' 4~
day of October, 2009.
Section 2: Severabilitv. If any section, sentence, clause or phrase of this Ordinance should be
held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
constitutionality shall not affect the validity or constiriitionality of any other section, clause or phrase of
this Ordinance.
Section 3: Effective date. This Ordinance shall be in full force and effect five days after
publication of the ordinance, or a summary thereof, occurs in the official newspaper of the city as
provided by law. Passed by the City Council this day of .2009.
ATTEST:
R.ichard Munson, Mayor
Christine Bainbridge, City Clerk
Approved As To Form:
Office of the City Attomey
Date of Publication:
Effective Date:
Ordinance 09-029 Amending 09-022 Page 1 of 1
CITY OF SPOKANE VALLEY
Request for Council Action Meeting Date September 22, 2009 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business ~ new business ❑ public hearing
❑ information IIadmin. report ❑ pending legislation
AGENDA ITEM TITLE : Motion Consideration False Alarm Contract Award
GOVERNING LEGISLATION: SVMC Chapter 7.20 Revised
PREVIOUS COUNCIL ACTION TAKEN: Council directed staff to proceed with re-drafting the
alarm code provisions to allow contracting with a private company to manage false alarms.
BACKGROUND:
On 02/10/09, Police Chief VanLeuven presented information to Council regarding false alarms
and the City code sections governing them, explaining the pros and cons, potential solutions,
and problems with the current system, which he explained would be more cost efficient. He
discussed contracting with a private company to handle false alarm responses, registration,
fines, and collection of fines.
This went out to RFP on 7/17/09. One response was received from Public Safety Corp. (PCS) /
"CryWolf." After review of the proposal submitted by PCS/"CryWolf," it appears the company
provides the infrastructure, resources, and large-scale systems experience necessary to
operate a program that will help the City of Spokane Valley reduce false alarms, increase
service levels, expand the use of innovative technologies, and increase cost recovery.
OPTIONS:
RECOMMENDED ACTION OR MOTION: Motion to award the contract to Public Safety Corp. /
"Cry Wolf' And authorize the City Manager or designee to execute said contract
BUDGET/FINANCIAL IMPACTS: It is anticipated that in addition to more efficiency in the
handling of false alarm calls, there will be increased revenue as well.
STAFF CONTACT: Rick VanLeuven, Chief of Police
ATTACHMENTS False Alarm Proposed Contract
~RAFT
AGa~~~NT FoR PROFESsrnNAL sERvIcEs
- Public Safety Carporation 1 CryWalf
THIS AGREEMENT is ma,de by and between the City afSpokane Valley, a code City ofthe 5tate of
Washington, hereinafter "City+," and Public Sa&ty CorpOration 1 CryWalf, hereinafter "ConsLlltan#,," jaintly
referred to as "parties."
IN CQZVSIDERA'TT4N of the terms and conditions contained herein the parties agxee as follows:
Wark to Be ,Per#'orrned, T"he Consultant wili pfovide all labar, services and material ta
satisfactaril}+ complete services identiied in the Request for Propvsals to Admitrister Security Alarrn Progam,
attached as Exhibrt l, a.nd rn ore spec ifically identifl ed in the Response to Request for Propasals to Adrninister
Security Alarrn Prngram, attached incorparated herein a►s Exhibit 2.
A. Admirtistration. The Police Chief or designee shall administer and be the primary
contact for Cvnsultant. []pan notice from the Police Chief or desi,gnee, Consultant sha11 commence work,
perform the requested tasks in the Scope of Work, stop work and promptly cure auxy failure in per#'armance
under this agree»ent. B. Renresentations. The City has relied upon the qualifications of the Consultant in
entering into this agreement. By executioai of this agreement, Consultant represents it possesses the abilitY,
skill and resources necessary to perform the worlc and is familcar with a11 current laws, rules and regulataons
which reasonably rela#e to the Scope of Work, No substitufiions of agreed upoji persannel shall be »iade
without the writteii consent of the City.
Consultanfi shall be responsible for the technical accuracy of its services and documents
resulting #hereftam, and City shall nvt be responsible far discouering deficiencies therein. Consultant shall
carrect such deficiencies vvithout additional compensation except to the extent srach action is directly
attributable ta defciencies in City furnished information.
C. Madifications. The City rnay modify this agreement aind order changes in the work
whenever necessary or advisable. The Consultant will accept modifications when ordered in writing by the
City Maniager or designee. Compensatian far such modifications ar changes sfial] be as rnutually agreed
between the parties. The Consultazlt shal1 make such revis-ions in the work as are necessary to correc# errors or
omissians appearing lherein when required to do sa by the City without additivnaT corngensatrton.
2. Term of Cnntracf. This agreement shall be in fu'll force and effect on ar about .Tar}uary 1,
2010, and end an Decein6er 31, 2012. The cantract may be extended fcrr up to three additianal one-year
cantract periads, subject ta mufiual agreement, with the total contract period not to exceed siac years. The City
shall notilE`y the Consuliant of its intent tv exercise an extension option in writing, no later than 60 days priorto
the termination date of the initial cantract terrn, or any extension year.
Either party may tercriinate xhis agreement by thirty days wraften natice to the olkher party. rn
the event of such termination, the City sha.ll pay the Consultant for a11 work previously authorized and
satisfactoriIy perforrned prior to the #ermination date,
3. Comaensation. The City a,grees to pay the Consultant as set forth in Cost Propvsal, Exhibit 2,
as full compensation fvr every#bing done under this agreement.
Agreement far Professional 5ervices - False Alarm Contract Fage rt of 5
DRAFT
4. Pavment. The Consultant shall be paid monthly upon presentation of an invoice to the City.
Applications for payment shall be sent to the City Clerk at the below stated address. ~
The City reserves the right to withhold payment under this agreement which is determined in the
reasonable judgment of the City Manager or designee to be noncompliant with the Scope of Work, City
Standards, City ordinances and federal or state standards.
5. Notice. Notice shall be given in writing as follows:
TO THE CITY: TO THE CONSULTANT:
Name: Christine Bainbridge, City Clerk Name: Ed Chicca
Phone Number: (509)921-1000 Phone Number:
Address: 11707 East Sprague Ave, Suite 106 Address: 103 Paul Mellon Court
Spokane Valley, WA 99206 Waldorf, NID 20602
6. Applicable Laws and Standards. The parties, in the performance of this agreement, agree
to comply with all applicable Federal, State, local laws, ordinances, and regulations. •
7. Relatioaship of the Parties. It is understood, agreed atid declared that the Consultant shall be
an independent Consultant and not the agent or employee of the City, that the City is interested in only the
results to be achieved, and that the right to control the particular manner, method and measls in which the
services are performed is solely within the discretion of the Consultant. Any and all employees who provide
services to the City under this agreement shall be deemed employees solely ofthe Consultant. The Consultant
shall be solely responsible for the conduct and actions of all its employees under this agreement and any ,
liability that may attach thereto. ,
8. Ownershin of Documents. All drawings, plans, specifications, and other related documents
prepared by the Consultant under this agreement are and shall be the property of the City, and may be subject
to disclosure pursuant to RCW 42.56 or other applicable public record laws.
9. Records. The City or State Auditor or any of their representatives shall have full access to
and the right to eaamine during normal business hours all of the Consultant's records with respect to all
tnatters covered in this contract. Such representatives shall be permitted to audit, eYamine and make excerpts
or traiiscripts from such records and to make audits of all contracts, invoices, materials, payrolls and record of
matters covered by this contract for a period of three years from the date final payment is made hereunder.
10. Iosurance. The Consultant shall procure and maintain for the duration of tlie agreement,
insurance against claims for injuries to persons or damage to property which may arise from or in connection
with the performance of the work hereunder by the Consultant, its agents, representatives, or employees.
No Limitation. Consultant's maintenance of insurance as required by the agreement shall not be construed to
limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's
recourse to any remedy available at law or in equity.
A. Minimum Scope of Insura.nce. Consultant shall obtain insurance of the types
described below:
1. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form Agreement for Professional Services - False Alaim Contract Page 2 of 5
DRAFT
_ CA 00 0 1 or a substitute farm praviding equivalent liability coverage. If necessary,
.
the policy shall be endvrsed to provide contractua11ia6ility caverage.
,
2. C'ornrraer-caal General Liabiliay insurance shall be written nn ;ISO occurrence
form CC'r 00 01 arid shall cover liabiliiy arising from premises, operations,
independen# contractors and persona] injury and advertising injury. The City shall be
named as an %nsured under the Consultant's Commercial General Liability insurance
policy with respect to the work performed for the Cify.
3. Workers' Compensation coverage as required by the industrial Insurance
Iaws of the Staie of Washington.
4. Frofessional Liability -insurance appropriate to the Consultant's profession.
B. 1Vrinimum Arnounts ofInsurance. Cnnsultant shail maintain the fallowing ~nsurance
]imits:
1. Automobile Liabilify insurance with a rninimujn combined single lirnit for
bodily injury and property damage of $1,000,000 per accident.
2. Canamercial General Licability insurance shall be written with limits no less
than $1,D00,(D00 each occurrence, $2,000,00 0 general aggregate.
3. Profes,saonad Liabilitjv insurance shall be vvritken with 1irnits no less than
$100,000 per claim and $1,000,000 policy aggregate limit.
- C. Other Tnsurance Provistons. The imsurance policies arc to contain, or be endorsed to
contain, the follovving provisions for Automabile Liability, Professional LiabilFty and
Commercial General Liability insurance:
l.. The Consulta.nt's insurance coverage sha11 he primary insurance as respect
the City. A.ny insurance, self=insurance, or 'msurance poo1 coverage maintained by
the C ity sllall be excess ofth e C onsuItant's ins urance and shall not confribute with it.
2. Cancellatian of Cansultant's insuTance shai'l be govemed by either.
a. the po 1icy sh all be endorsed to state th at coverage shall not be cancel led by
either party, except after thirty days prior written notice by certified rnai],
retzu-n receipt requested, has been given to -the City, or
b. the Consultant shall provide at least 30 days privr written notice b}+
certi-fied rnail, return recexpt requested of a cancellation.
D. Acceufiabilitv of Insurers. Insurance is to be placed with insurers witli a current A.M.
Best rating afnot less than A:VH.
E. Evidence of CaveraRe. As evidence of the insurance coverages required by this
cantract, the Consultant shall furnish acceptable insurance certificates ta the City at Che time
the Cansultant returns the signed cantract. 7'he certificate shall specify al1 ofthe parties who
are additivnal insureds, and will include applicable policy endorsements, and the deductinn or
Agreement far Prafessional Services - False Alarm Contract Fage 3 of5
DRAFT
retention level. Insuring companies or entities are subject to City acceptance. If requested, ,
complete copies of insurance policies shall be provided to the City. The Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions, and/or self-
insurance.
11. Indemnification and Hold Harmless. The Consultant shall defend, indemnify and hold the
City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages,
losses or suits including attorney fees, arising out of or in connection with the performance of this agreement,
except for injuries and damages caused by the sole negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115,
then, in the event of liability for damages a.rising out of bodily injury to persons or damages to property caused
by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees,
asld volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence.
It is further specifically and eYpressly understood that the indemnification provided herein constitutes the
Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall
survive the expiration or termination of the agreelnent.
12. Waiver. No officer, employee, agent or other individual acting on behalf of either party has
the power, right or authority to waive any of the conditions or provisions of this agreement. No waiver in one
instance shall be held to be waiver of any other subsequent breach or nonperforma.nce. All remedies afforded
in this agreement or by law, shall be taken and construed as cumulative, and in addition to every other remedy
provided herein or by law. Failure of either party to enforce at any time any of the provisions of this agreement
or to require at any time perfonnance by the other party of any provision hereof shall in no way be coilstrued to
be a waiver of such provisions nor shall it affect the validity of this agreement or any part thereof. 0
13. Assignment and DeleLyation. Neither party shall assign, transfer or delegate any or all of the
responsibilities of this agreement or the benefits received hereunder without first obtaining the written consent
of the other party.
14. Subcontracts. Except as otherwise provided herein, the Consulfiant shall not enter into
subcontracts for any of the work contemplated under this agreement without obtaining prior written approval of
the City.
15. Confidentialitv. Consultant may, from time to time, receive information which is deemed by
the City to be confidential. Consultant shall not disclose such information without the express written consent
of the City or upon order of a Court of competent jurisdiction.
16. Jurisdiction and Venue. This agreement is entered into in Spokane County, Washington.
Venue shall be in Spokane County, State of Washington.
17. Cost and Attornev's Fees. In the event a lawsuit is brought with respect to this agreement,
the prevailing party shall be awarded its costs and attorney's fees in the amount to be determined by the Court
as reasonable. Unless provided otherwise by statute, Consultant's attorney fees payable by the City shall not
. exceed the total sum amount paid under this agreement.
18. Entire Agreement. This written agreement constitutes the entire and complete agreement
between the parties and supercedes any prior oral or written agreements. This agreement may not be changed, .
modified or altered except in writing signed by the parties hereto. .
Agreement for Professional Services - False Alarm Contract Page 4 of 5
DRAFT
19. Anti-kickback. No officer or employee of the City, having the power or duty to perform an
official act or action related to this agreement shall have or acquire any interest in this agreement, or have
solicited, accepted or granted a present or future gift, favor, service or other thing of value from any person
with an interest in this agreement.
20. Business ReLyistration. Prior to commencement of work under this agreement, Consultant
shall register with the City as a business.
21. Severabilitv. If any section, sentence, clause or phrase of this agreement should be held to
be invalid for any reason by a court of competent jurisdiction, such invalidity shall not affect the validity of any
other section, sentence, clause or phrase of this agreement.
22. Exhibits. Exhibits attached and incorporated into this agreement are:
1. Request for Proposals to Administer Security Alarm Program
2. Response to Request for Proposals to Administer Security Alarm Program from CryWolf
3. Cost proposal
4. Insurance Certificates
1N WITNESS WHEREOF, the parties have executed this agreement this day of
, 2009.
CITY OF SPOK:ANE VALLEY: Consultant:
.
David Mercier, City Manager Owner
Tax ID No.
ATTEST: APPROVED AS TO FORM:
Christine Bainbridge, City Clerk OfFice of the City Attorney
Agreement for Professional Services - False Alarm Contract Page 5 of 5
VALLEY
,
. RF QV.L1ST 1~ ~~~~~~~S
"~~~TRAC1 ~O ADMINISTER CI1 Y
SECV R1~Y ALARM PR4JL7'RAM99
Proposal Due Date: August 21, 2009.
1. INTRODUCTION
1.1 PURPOSE AND BACKGROUND
The City of Spokane Va11ey is soliciting Reques-ts for Proposals &om qualified i~'irms
tra adnxnistex the Cxty's secura,ty a9ar.m gragram.. The police department currentty
responds to over 1200 alann activations per year tha.t are not a vaxid, ernergency
activation.
rfhis proposal Nvffl include database development and maciagement, accoanting
serva.ces fox ann,ual regi.stratiaxk fees, ~~~ounting services for c4st recovery fees for
,false alann activatiozxs, a,nd corxespondence with citizens and businesses. ,
The Ci.ty antxcipates receiviuczg between 1000 aud 1200 alarn system regisiratian fees
annually. The Ci-ty also expects to respond to 800 to 900 fa1.se alarxaas zn the fixst year
of this pragram. As it is t1i.Fs program's intent to minimize alann system activatians
that aze false, there may be a areductaon of tlaese numbers in subsequent years.
Estinated activi-ty is not iufiended ta be a gua-rantee of expected minimum or
naaximwm activity. 1.2 MBqMUM QUALIF'ICAT~ONS
The Consultant must be licensed to do business in OiLe Sta.te af Wasbington. T11e
Consultant n7ust have at least one yeaar exp~erience in the ad.ministratian of false alann
registra4ion a.nd bi~~ing, 1.3 I'UIVDING Any cantract awarded as a resu1t af this procurernent zs contingent upan the
avaxlability of fanding.
1.4 PERIOD OF PERFORiMANCE
The p~riod of pe,rforman.ce of any cantract resulting fram this RFP is tentativeIy
scheduled to begin on or about January 1't, 2010 and end on ~ecember 3l5t, 2012.
_Contract renewals of extenszons, if any, shal1 be at the sole d.iscretian of the Ci.ty. ~e
R~P to adninister City security
alarm, ,program, Spokane Va]ley, WA. - 1 -
~ i ~ ■
contract may be extended for three (3) additional one-year contract periods, subject to
mutual agreement, with the total contract period not to exceed five (5) years. The City
sha11 notify the Consultant of the intent to exercise the extension option i.n writing, no
later than 30 days prior to the termi.nation date of the initial contract or the contract
extension.
1.5 DEFINITIONS
Definitions for the purposes of this RFP include:
City - The City is the City of Spokane Valley, a VVashington State municipal
corporation, that is issuing this RFP.
Consultant or Contractor - Individual or company whose proposal has been
accepted by the City and is awarded a fully executed, written contract.
Proposal - A formal offer submitted in response to this solicitation.
Proposer Tndividual or company submitting a proposal in order to attain a contract
with the City.
Request for Proposals (RFP) - Formal procurement documen.t in which a service or
need is identifi.ed but no specific method to achieve it has been chosen. The
purpose of an RFP is to perrnit the consulta.nt community to suggest various
approaches to meet the need at a given price.
2. SCOPE OF SERVICES
2.1 REQUIRED SERVICES: The Proposer must be able to provide the City with the following services for the
administration of the false alarm program:
• Provide an electronic database to track security alann registrations, alarm
business registrations and account receivables for false alarm bi.llings.
• Tra.ck false alarm responses and registration status (i.e. active, suspended or
revoked) using tlus database.
• Provide registration sta.tus and false alarm data ava.ilable for i.mport/export
to/from the City and alarm companies in Microsoft Excel format.
• Provide the City with electronic lists of new registrations and changes of
registration status on a weekly basis.
• Generate and mail false alarm notifications and billings.
• Track account receivables, billi.ngs and balances.
• Generate and mail registration status changes to individuals and businesses.
RFP to administer City security
alarm program, Spokane Valley, WA - 2-
• Ensure that only those alarm systems located within the City are being
registered and billed for false alarms. Provide a toll-free phone number to assist citizens and businesses and answer
questions as to the administration and billi.ng of thi.s program.
2.2 DES]RED SERVICES:
• Provide the City with lists of new registrations and suspensions on a daily
basis.
• Provide secure database access via the Internet for the City.
~ Provide limited access via the Intemet for Alarm Businesses for alarm
registrations a.nd registration sta.tus.
• Provide ability to register security alarm systems and business alarms systems
via the Znternet. • Develop written educationa.l material.s for citizens and businesses.
2.3 OPTIONAL SERVICES:
• Uevelop and conduct false alarm prevention classes.
• Support the billing/suspension/revocation appea.is process.
• Other services specified by the Proposer. These services must i.nclude a brief _
description and estimated costs. 3. GENERAL INFORM~.ATION
3.1 RFP COORDINATOR
The RFP Coordinator is the sole point of contact in the City for this procurement. All
commun.ication between the Consultant and the City upon receipt of this RFP shall be
with the RFP Coordinator, as follows:
Nam.e ~ Steve Jones/Josephine Duncan - SVPD
Address ~ 12710 E Sprague Ave
City, State, Zip Code ~ Spokane Valley, WA 99216-0728
Phone Number ~ 509-477-3300
Fax Number ~ 509-477-3359
E-Mail Address ~ spokanevalleypolicea,spokanecounty.org
Any other communication will be considered unofficial and non-bindi.ng on the City.
Consultants are to rely on written statements issued by the RFP Coordinator.
Communication directed to parties other than the RFP Coordinator may result in
disqualification of the Consultant.
3.2 ESTIMATED SCHEDULE OF PROCUREMENT ACTIVITIES
RFP to adm.inister City security
al.arm program, Spokane Va11ey, WA - 3-
Issue Request for Proposals ~ July 17, 2009
Question and answer period ~ 30 days
Pre-Proposal conference (i.f applicable) ~ N/A
Issue addendum to RFP (if applicable)
Last date for questions regardi.ng RFP (optional)
Proposals due Augu.st 21, 2009
Evaluate proposals Approximately 15 days
Negotiate contract I Approximately 30 days
City Council approval of contract I October 13, 2009
Begin contract work ~ January 1, 2010
The City reserves the right to revise the above schedule.
3.3 SUBNIISSION OF PROPOSALS
' A. Preparation of Proposals
All Proposals shall be typed or printed in ink, wi.th the document furnished by the
'Purchaser included a.nd signed by an authorized person of Proposer's firm. If errors
are made, they may be crossed out. Corrections shall be printed in ink or
typewritten adjacent and initialed in ink by the person signing the Proposal. IF
THE PROPOSALS CONTAIN ANY OMISSION, ERASURES, ALTER.ATIONS,
ADDITIONS, OR ITEMS NOT CALLED FOR IN THE PROPOSAL, OR
CONTAIN IRREGULARITIES OF ANY KIND, IT MAY CONSTITUTE
SUFFICIENT CAUSE FOR REJECTION.
B. Preparation of Envelopes
Place each copy of the Proposal in a separate sealed envelope. On tlie front of each
envelope, clearly note if it contai.ns the original or a copy and place the following
information: "SEA.LED PROPOSAL - IlVXPORTANT"
PRUJECT NAME
DUE DATE AND TIlVlE
COMPANY NAYIE
MAILING ADDRESS
C. Su6mission of Proposals
Submit origi.nal Proposal and Four (4) copies to:
Spokane Valley City Ha11- Front Reception area
11707 East Sprague Avenue, Suite 106
, Spokane Va11ey, WA 99206
NOTE: Proposals will not be accepted by faac or email
RFP to adnainister City security
alarm progxam, Spokane Valley, WA - 4-
The City is not responsible for Proposals delivered late. It is the responsibil.ity of the
Proposer to be sure the Proposals are sent suffciently ahead of time to be received no
later than 1:00 PM on August 21, 2009.
3.4 PROPRIETARX INFORMATION / PUBLXC DXSCLOSURE
Materials submitted in response to this competitive procurem.ezat shall become the -
property of t11e City.
All received proposals shall be deemed public records as defined in RCW 42.56,
"Public Records", and may be subject to disclosure under those statutory parovisions.
Any information in the proposal that the Consultant desires to cla.im as proprietary
and exempt from disclosure under the provisions of state law shall be clearly .
designated. Each page claimed to be exempt from disclosure must be clearly
identified by the word "Confidential" pri.nted on it. Markin.g the entire proposal
exempt from disclosure will not be honored.
The City will consider a Proposer's request for exemption from disclosure; however,
tlie City Nvill make a decision predicated upon state law and regulations. Yf any
information is marked as proprietary in the proposal, it will not be made available
until the affected Proposer has been given a reasonable opportLUaity to seek a court injunction against the requested disclosure. .
A11 requests for information should be directed to the RFP Coordinator.
3.5 REVISIONS TO THE RFP
In the event it becomes necessary to revise any part of this RFP, addenda will be
provided to all who receive the RFP.
The City also reserves the right to cancel or to reissue the RFP in whole or in part,
prior to final award of a contract.
3.6 ACCEPTANCE PERIOD Proposals must provide 60 days for acceptance by the City from the due date for
receipt of proposals.
3.7 ]RJESPONSIVENESS
All proposals will be reviewed by the RFP Coordinator to determine compliance wifih
administrative requirements a.nd instructions specified in this RFP. T~.ie Proposer is
specifically notified that failure to comply with any part of the RFP may result in
rejection of fihe proposal as non-responsive.
RFP to administer City security
alarm program, Spokane Valley, WA - 5-
i
The City also reserves the right, however, at its sole discretion to wa.ive minor
administrative uregularities.
3.8 MOST FAVORABLE TERMS
The City reserves the right to make an award without further discussion of the
proposal submitted. Therefore, the proposal should be submitted i_nitially on the most
favorable terms which the Consultant can propose. There will be no best and final
offer procedure. The City does reserve the right to contact a Proposer for clarification
of its proposal.
The Proposer should be prepared to accept this RFP for incorporation into a contract
resulti.ng from this RFP. Contract negotiations may incorporate some or a11 of the
proposal.
3.9 COSTS TO P1tOPOSE
The City will not be liable for any costs incurred by the Proposer in preparation of a
proposal submitted in response to this RFP, in conduct of a presentation, or any other
activities related to responding to this RFP.
,
3.10 NO OBLIGATION TO CONTRACT
Th.is RFP does not obligate the City to contract for services specif ed herein.
3.11 REi JECTION OF PROPOSALS
The City reserves the right at its sole discrefiion to reject any and all proposals
received without penalty and to not issue a contract as a result of this RFP.
4. PROPOSAL CONTENTS
4.1 PROPOSAL ORDER
Proposals sha11 be subnutted on eight and one-half by eleven (8 1/2 x 11) inch paper
with tabs separating the major sections of the proposal. The four major sections of
the proposal are to be submitted in the order noted below:
1. Letter of Submittal.
2. Technical Proposal.
3. Management Proposal.
4. Cost Proposal.
Proposals sha11 provide information in the same order as presented in tlus document
with the same headings. This will not only be helpful to the evaluators of the
proposal, but should assist the Proposer in preparing a thorough response.
RFP to admuuster City security ,
alarm program, Spokane Va11ey, WA - 6-
4.2 LETTER OF SUBMITTAL The Letter of Submittal shall be signed and dated by a person authorized to legally
bind the Consultant to a contraciual relationship, e.g., the President or Executive
Director if a corporation, the managxng partner if a partnerslup, or the proprietor if a
sole proprietorship. Along with i_n.txoductory remarks, the Letter of Submittal is to
include the following i.nformation about the Consultant and any proposed
subcontractors:
A. Name, address, principal place of business, telephone number, and fax
number/e-mail address of legal entity or individual with whom contract would be
written.
B. Lega1 status of the Consultant (sole proprietorsla.ip, partYlership, corporation, etc.)
and the year the entity was orga.nized to do business as the entity now substantially
exists.
C. Federal Employer Tax Identification number or Social Security number.
D. Location of the facility from which the Consultant would operate.
4.3 TECH.INICAL PROPOSAL -
The Technical Proposal sha11 contain a comprehensive description of services
including the following elements:
A. Project Approach/Methodology - Include a complete description of the
Consultant's proposed approach and methodology for the project. This section
shou.ld convey Consultant's undexstandi.ng of the proposed project.
B. Work Plan - Include all project requirements and the proposed tasks, services,
activities, etc. necessary to accomplish the scope of the project defined in this
RFP. This section of the technical proposal shall contain su.fficient detail to
convey to members of the evalua.tion team the Consultant's knowledge of the
subj ects and skills necessary to successfully complete the proj ect. Include any
required involvement of City staff. The Consultant may also present any creative
approaches that might be appropriate and may provide any pertinent supporting
documentation.
. C. Project Schedule - Include a project schedule indicating when the elements of fihe
work will be completed and when deliverables, if any, will be provided.
D. Deliverables - Fully describe deliverables to be submitted under the proposed
confiract. -
RFP to administer City security
alarm program, Spokane Va11ey, WA - 7-
. , 4.4 MANAGEMENT PROPOSAL
A. Project Management
1. Project Team Structure/Internal Controls - Provide a description of the
proposed project team structure and internal controls to be used during the
course of the project, including any subcontractors. Provide an organizational
chart of your fum indicating lines of authority for personnel involved in
performance of this potential contract and relationships of this staff to other
programs or functions of the firm. This chart must also show lines of
authority to the next senior level of management. Include who within the firm
will have prime responsibility and final authority for the work.
2. Staff Qualifications / Experience - Identify sfiaff, including subcontractors,
who will be assigned to the potential contract, ind.icating the responsibilities
and qualifications of such personnel, and include the amount of time each will
be assigned to the project. Provide resuxnes' (not to exceed two pages per .
person) for the named staff, which include information on the individual's
particular skills related to this project, education, experience, significa.nt
accomplishments and any other pertinent i.nformation. The Consultant sha11
commit that staff identified in its proposal will actually perform the assigned
work. Any staff substitution must have the prior approval of the City.
B. Experience of the Consultant
1. Indicate the experience the Consultant and any subcontractors have in the
following areas:
• Liaison with alarm companies. • Installation or service of alarm systems.
• Testifying in court.
• Successful presentations to City Councils.
• Esta.blishment and/or design of alarm registration programs.
• Esta.blishment and/or design of false alarm billing programs.
• Current number of active alarm billing programs being ad.mi.n.istered.
2. Indicate other relevant experience that i.ndicates the qualifications of tbe
Consultant, and a.ny subcontractors, for the performance of the potential
contract.
3. Include a list of contracts the Consultant has had during the la.st five years that
relate to the Consultant's ability to perform the services needed under this
RFP. List contract- reference numbers, contract period of performance,
contact persons, telephone numbers, and fax numbers/e-mail addresses.
RFP to admin.ister City security
alarm program, Spokane Valley, WA - 8-
C. References
List names, addresses, telephone numbers, and fax numbers/e-mail addresses
of at least three business references for whom work has been accomplished
and briefly describe the type of service provided. The Consultant shall grant
pertnission to the City to conta.ct the references. Do not include cu.rrent City
staff as references.
D. Related Information
1. If the Consultant has laad a contract terminated for defau.lfi in the last five
years, describe such incident. Termination for default is defined as notice to
stop performance due to the Consultant's non-performance or poor
perform.ance and the issue of performance was either (a) not 1_itigated due to
inaction on the part of the Proposer, or (b) litigated and such litigation
deternuned that the Proposer was i.n default.
2. Submit full deta.ils of the terrns for default includin.g the other party's name,
address, and phone number. Present the Consulta.nt's position on tlae matter.
The City will evaluate the facts and may, at its sole discretion, reject the
proposal on the grounds of the past experience. If no such termination for
default has been experienced by the Consultant in the past five years, so
indicate.
4.5 COST PROPOSAL
A. Costing Metbods ,
The City is interested in reviewing a variety of costing methods for the
defiued services. Revenue sharing, cost per transaction, and a flat fee for all
services are possible options that the City will consider. Proposers axe
required to offer at least one costing option, with those subnutting more than
one costing option presumed to increase the overall appeal of a proposal.
B. Zdentification of Costs
Identify a11 fees/costs including expenses to be charged for per.formi.ng the
services necessary to accomplish the obj ectives of the contract. Submit a fully
detailed budget including staff costs and any expenses necessary to
accomplish the tasks and to produce the deliverables wnder fihe contract.
Consultants are required to collect and pay Washington sta.te sales tax, if
applicable.
Costs for subcontractors axe to be broken out separately.
RFP to administer City security
alarm program, Spokane Valley, WA - 9-
w
C. Computati4n
Tb.Q City reserves the right ta eval,uate a1l praposaIs based ozx overall effi.cacy,
ease of adnunistratian, and case of costing/billing methods defned by the
Praposer. This rnay resuIt i.n choasing a Proposer that did not de~ine th,e
lowest possible overall cost(s) for provid.in,g these services. S. ]EVALLTATrON AND CONTRAC'T AWARD
5.1 EVALUATxON PROCEDURE
Responsive proposa1s wi11 be evaluated in accordance with the requirexnents stated i.n
this solicitatian and any addenda issued. Evaluation of prop4sals shall be
accoynplished by arx evaluation team, to be designated by the City, which will
deternaine the ranking of the proposals.
The City, at xts sa1e discretiva, may elect to se1ect #he top-scoring f= s as fnalists for
a-n aral presentatian.
S.2 EVALTJATIDN WEIGHTING A,ND SCORIlNG
T"he followYn.g weight]ng and 1]OlI1tS 'W1fl be aSsIg1ed tf} the pT4pOSaI fOr eValuatlOI7,
, pLl.lpQ5e5:
T~ch]11Gal PTO]]QSal - 35% 70 po1ntS
Project ApproachOMethodology 15 points (maximum)
Quality of Work P1an 35 paints (maximum)
Proj ect Schedul.e 10 points (maximum)
Prvject Deliverables 10 points (maximum)
Management Proposal - 30% 60 points
Froject Team Structurel
Internal ConiraXs 15 paiiLits (maximum)
Staff QualificatzomlExperience 15 pouats (maximum)
Experience of the Consultant 30 paants (maximum)
Cost Proposal - 35% 70 points
GRAND TOTAL F~R WRl'I'TEN P~~POSAL 200 POT.1~i TS
5.3 ORAL PRESENTA'TxONS MAY BE REQiTMED
Written subruittals and oaral presentation,s, if cnnsidezed necessary, wi11 be u#ilized tn
- selecti.ng t]~e wiza.~9 proposal. The Cfty, at its sole discretion, rnay elect to seIect the
RFP tv administer City security
aIarJn prograarxt., Spakarae Valley, WA -10-
top scori.ng finalists from the written evaluation for an oral presentation and final
deternunation of confiract award. Should the City elect to hold oral presentations, it
will contact the top-scoring firm(s) to schedule a date, txme and location.
Commitments made by the Consu.Itant at the oral interview, if any, will be considered
binding. The score from the oral presentation will be considered independently and
will determine the apparently successful Proposer.
5.4 NOTIFICATION TO PROPOSERS
Firms whose proposals have not been selected for award will be notified via FAX or
by e-mail.
5.5 PROTEST PROCEDURE
Following evaluation, a recommendation for avvard sha11 be submitted to the City
Council. Award of contract, if made, shall be by the City Council in open meeting.
Proposers wishing to protest the award of the contract must make their protests before
the City Council at the awaxd hearing.
6. CONTRACT TERMS
6.1 CITY OF SPOKANE VALLEY BUSINESS REGISTRATION
Persons / firms doi.ng business in the City or with the City must have a valid Cifiy of
Spokane Valley business regisfiration. Questions may be directed to the business
registration office at (509) 921-1000.
6.2 ANTI-KICKBACK
No officer or employee of tlae City of Spokane Valley, having the power or duty to
perform an official act or action related to this contract sha11 have or acquire any
interest in the contract, or have solicited, accepted or granted a present or future gift,
favor, service or other thing of val.ue from or to any person involved i.n the contract.
6.3 NONDISCRIlVIINATION
No i.ndividual shall be excluded from participation in, denied the benefit of, subjected to
discri.m.in.ation under, or denied employment i.n the adminisfration of or in connection
with this contract pursuant to all applicable federal, sta.te and local nondiscrimination
laws, regulations and policies.
6.4 Il1NDEMNIFICATION/HOLD HARNIIIESS
The Consultant shall defend, indemnify and hold the City, its officers, officials,
employees and volunteers harmless from any an.d a.ll claims, injuries, damages, losses
or suits includ.i.ng attorney fees, arising out of or in connection with the performance
RFP to administer City security
alarm program, Spokane Va11ey, WA - 11 -
of this agreement, except for injuries and damages caused by the sole negligence of
the City.
Should a court of competent jurisdiction determi.ne that this agreement is subject to
RCW 4.24.115, then, in the event of liability for damages arising out of bodily injuxy
to persons or dama.ges to property caused by or resulting from the concurrent
negligence of the Consultant and the City, its officers, officials, employees, and
volunteers, the Consultant's liabiliiy hereunder sha11 be only to the extent of the
Consultant's negligence. It is further specifically and expressly understood that the
indemnification provided herein constitutes the Consultant's waiver of unmunity
under Industrial Insurance. Title 51 RCW,solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of the agreement.
6.5 INSUltANCE COVERAGE
The Consultant shall procure and maintain for the duration of the agreement, insurance
against claims for injuries to persons or damage to property which may arise fxom or in
connection with the performance of the work hereunder by the Consultant, their agents,
representatives, employees or subcontractors.
No Limitation.
Consultant's maintenan.ce of insurance as required by the agreement sha11 not be
construed to limit the liability of the Consultant to the coverage provided by such
insurance, or otherwise lim.it the City's recourse to any remedy available at law or in
equity.
A. Minimum Scope of Insurance
Consultant shall obtai.n insurance of the types described below:
1. Automobile Liabilitv insurance covering a11 owned, non-owned, hired and leased
vehicles. Coverage sha11 be written on Insurance Services Office (ISO) from CA 00
01 or a substitute form providing equivalent liability coverage. If necessary, the
policy sha11 be endorsed to provide contractual liability coverage. .
2. Commercial General Liabilitv insurance shall be written on ISO occurrence form
CG 00 01 and shall cover liability arisi.ng from premises, opera.tions, independent contractors, products-completed operatious, stop gap liability, personal injury and
advertising injury, and liability assumed under an insured contract. The Commercial
General Liability insurance shall be endorsed to provide the Aggregafie Per Project
Endorsement ISO form CG 25 03 11 85. There shaU be no endorsement or
modification of the Comanercial General Liability insurance for liability arisi.ng from
explosion, collapse or underground property damage. The City sha11 be named as an
insured under the Consultant's Commercial General Liability insurance policy with
respect to the work performed for the City usi.ng ISO Additional Insured
RFP to administer Cify security
alann progxam, Spokane Valley, WA - 12 -
endoarsement CG 20 10 10 01 and A.dditiona.1 Insured-Completed Operations
endaarseuaent C6 20 37 10 01 ar substitute endarsements pravid.iug equivalent ,
coverage.
3. Workers' ComDensatian cauerage as required by the Induslra.z:l In.surance laws of
the State of Wa~hi.ngton.
B. Miniimumn Amoxxnts of Xusurance
Consul#ant sha11 maintain t.he folJowing inmurance li.mi.ts:
1. Automvbile Liabilitv insuaramce with a rninimu.rn combi.ned, single ]imit for bodily
injury aud property daanage of $ 1,000,000 per accident.
2. Camm+ercial Geneza_l Liabili~y insurance sb.aJ.l be written with Limits no less that
$1,000,000 each occuTrence, $2,000,400 general aggregate and a$2,000,000
products-campleted operations aggre,gate Iitrdt.
C. Otb,er Iuusurance Provisions
T}ae %usurance polici,es axe to contain, or be endorsed -to contain, the follawaxlg
provisians for Autouavbile Liability and Conuaearc~al General Liability iasura.n,ce;
1. The Consultant's insurauce coverage shall be pnmary insurauce as respect the City. Any Tnsurance, seIf-insurmce, o:rinsurance pool coverage axaai.ntained by the -
City shall be excess of the Cvnsultant's insurance and shall not confiribute with it.
2. Cancellatioaa, of Consu.ltant's insurance shal I, be govemed by either:
a. the paTicy shaU be endorsed ta state that co~erage shall not be canceIled by
either partY, except after tEi-rty days priar written notice by ceztified matl,, ret-u.rri
receipt requested, has been given to the City, or
b. the Cansu.l.-tant sha1l provzde at least 30 days prinr vrit#era natice by certified
maiL return z eceipt requested of a cancelIation..
D. Acceptability ofl.nsurers
Insuzance is to be p1aced with i.nsurers with a cu.rrent A.M. Best rating of nvt less
than A;VII,
E. Evideace of Coverage
As evidence of txe m*surance caverages required by this cantract, the Consultant
shall fiznish acceptable insurance certifica-tes to the City at the tme the CoDsuXtant
xetuxns the siped contract. T'be ceztificate sha11 specify aII of the parties who are
RJUP to adtxunister City secunty -
alarm program, Spakane Va11ey, WA - 13 - -
additional i.nsureds, and will include applicable policy endorsements, and the
deduction or retention level. Insuring companies or entities are subject to City
acceptance. If requested, complete copies of insurance policies shall be provided to
the City. The Consultant sha11 be fi.nancially responsible for all pertinent
deductibles, self-insured retentions, and/or self-insurance.
RFP to adm.inister City security -
alarm program, Spokane Valley, WA - 14 -
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16
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FALSE ALARM S4LUTIONS
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CONTRACT TO ADM I N ISTER
CITY SECURITY ALARM PROGRAM
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~ PREPARED FOR:
City of Spokane Va11ey,1NA
. . . . ,
. :i;
August 21, 2009
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~ J~ CRYVVOLF~
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FALSE ALARM SOLlITlONS
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~ August 21, 2009
Mr. Steve Jones
~ Ivfrs, Josephine Duncan .
Spoltanellafley City HaIC
Front Receptian Area .
~ 11707 East Sprague Avenue# Suite 106
Spokane 11a1[ey, WA 99206
RE: Proposal far the Contrat# to Administer City Security Alarrn Prcagrarn
Dear Mr,Janes and IVlrs. Duncan: Public Safety Corporation (RSC) is pleased to submit our proposal ta prQrride the City of Spvkane
Valley corrtplet~ ~ecurity Afarm Administration Serviees to support the Cit}r's faCse alarm
ordinance. P5C is proud to offer a comprehensive salution ta meet the City of Spokane Vailey`s
false a1arm administration rreeds. We are the only company that pravides the City of Spokane
1la11ey#he unique combination of e3ctensive false alarm reduction experience, proven ,
administration setvices to large municipalities, robust funct€onalityi tecI'111JCaI expeftl5e, and no
risk financing. In partnering vvith PSC, the City of 5pokane Va11ey wifl benefit from the fallowing:
■ Ten years of unparalCeled experience reducing false alarms for 170 agericies supporting
more than 400 cities, counties, and ather municipalities. ~Lstablished irr 1999, PSC is apioneer and the industry leader in false alarm rnanagement
solutians. Fa1se alarm management is a1so our main bus€ness. The extent and focus of aur
experience demonstrates the cornmitment we have to publie safety and ta the efficiency
and effectiverress of Iaw enforcement operations. This track record a~so shows that vere know
and €anderstand the busEness of false alarms and have successfully resolved the challengQs
the City of Spolcane Valley now faces w€th their new alarm program. As a result, we are
un{quely qualified ta be the City's false alarm adrrtinistrativn partner.
- ■ The leading fa1se alarm management technology in the industry, CryWnlf, combines state-
of-the-art furrctianal ity and 100% web-enabled citizen, al-a rm company and City access.
Our pafeiited CryWolf technology is the ba~ck bone of our administrative services. CryWalf is
used hy rnore agencies nationwide than any other false alarrn management software. It is
also the system chosen by age~~ies, like the City of Spokane Valiey, to handle complo false
alarm vperations. Nearly 56 of our clients are SpQkane Val1ey's size or larger and CryWolf
currently supports cit€es up to 4,000,000 in papulatian. The widely respected suppart and
enhancerrxent program that prQpelled CryWolf to indu~try leadership aIso ensures that the
City of Spnlcane Valley's alarm reductivn program wtll remain state=of the-art.
PUBLIC SAFETY C[3RFOR4TION 103 Paul Mellan Court I Waldorf, MD I Tel; 240.607,1400 IFax: 301.638.9319 1 l"o1I-free: 877.729.9653
wwvw.crywvlf.vs
August 21, 2009 City of Spokane Vailey, WA
Page 2
■ Proven interface between CryWolf and Northrop Grumman CAD systems in multiple
locations including the regional system used by Spokane Valley.
Among the many CAD manufacturers we work with, CryWolf has interfaced to Northrop
Grumman CAD systems in 8 client sites including the Spokane County Regional CAD system.
With some Northrop Grumman CAD versions (Altaris and CommandPoint), PSC has
transferred alarm location status information directfy from CryWolf to CAD. In the City of
Spokane, we have developed a process for notifying Communications via MS Excel
spreadsheets of alarm locations with permit status changes, e.g. suspended and revo!:f~ci.
This information is used to update CAD. We propose to use the same process for Sp,-,i: r.-
Valley.
• A project team with extensive law enforcement backgrounds, comprehensive technical
expertise, and broad alarm management experience-a team with more experience
implementing false alarm administration services projects than any other company.
We are proud of the many PSC employees who possess extensive law enforcement and
alarm administration backgrounds. This experience brings a thorough understanding of the
challenges faced by agencies with tight budgets and limited resources. Our personnel,
extensive client base, and comprehensive solution are the reasons hundreds of cities and
counties across the United States trust PSC to manage their false alarms. It is this
comprehensive experience that sets us apart from the competition.
■ Multiple Washington State clients, nearby false alarm reduction success, and existing local
alarm program payment address demonstrate our commitment to support Spokane Valley's
alarm program.
PSC was awarded the City of Spokane Alarm Administration Services contract in 2006. Since
the program has been in pface, the City of Spokane has reduced false alarms by 85% with
the support of PSC's administration services solution. We propose a local bank lockbox for
alarm program payments for convenience and to encourage citizen acceptance. We
currently maintain multiple commercial bank relationships in Washington and nationwide to
support our alarm administration programs.
PSC is confident that the proposed solution will meet and exceed all of the City of Spokane
Valley requirements and help reduce the number of false alarm calls officers respond to
annually. We believe that our extensive experience, level of competence, and advanced
technical capabilities provide a truly comprehensive program to the City. We already have the
necessary program components in place and have proven our proposed methodology in
multiple agencies the size of Spokane Valley, and (arger. Accordingly, we can ofFer the City of
Spokane Valley quick and efficient program implementation where many activities can begin
within 30 days of contract approval.
PSC has reviewed the RFP terms and conditions and requests no exceptions. We have also
reviewed the scope of services and fully meet, and in most, areas exceed, the City's
specifications. If selected by the City, we will also provide the City business (icense, requested
Certificates of Insurance with required coverage, and satisfy all other requirements for award
stated in the RFP.
August 21, 2009 City of Spokane Valley, WA
Page 3
As requested, an original and four copies (5 total) of the Proposal are enc(osed. This proposai is
a firm offer for a period of 120 days from the Proposal due date.
We look forward to working with the City of Spokane Valley to successfully administer the City's
Security Alarm Program and to heip the City accomplish their program objectives while
benefiting citizens, City staff, and the perception of City services.
Should you have any questions about our proposal, please do not hesitate to contact me at the
numbers below. I am authorized to negotiate and bind the company.
PSC looks forward to serving the City of Spokane Vafley by providing the services described in
this Proposal, and are enthusiastic to becorne the City's false alarm administration partner.
Sincerely,
.r'
~
Les Greenberg
Chief Executive Officer
Public Safety Corporation IgreenbergS@nublicsafetvcorp.com
RFP ReQUested Corporate Information:
AOT Public Safety Corporation
dba Public Safety Corporation
Incorporated in Maryland, January 2000; FEIN # 52 2188829
Headquarters at:
103 Paul Mellon Court '
Waldorf, MD 20602
Phone: (240) 607-1401
Fax: (301) 638-9319
PSC employees are located in:
Waldorf, Maryland
Castle Rock, Colorado
Walnut Creek, California
Spokane Valley, WA . Section 2
Contract to Administer City Security Alarm Program Technical Proposal
2. Technical Proposal
Public Safety Corporation (PSC), the leader in false alarm management technology and services, offers
the proposed solution to meet the City of Spokane Valley's Contract to Administer City Security Alarm
Program requirements. PSC provides the infrastructure, resources, and large-scale systems experience
necessary to operate a program that will help the City reduce false alarms, increase service levels,
expand the use of innovative technologies, and increase revenue collections.
2.A Project Approach/Methodology H/GHLIGHTS
■ lndustry leoding CryWolf false olarm
The following sections provide an overview of our bi!ling technology with 100% web-based
proposed technical and services approach and cttizen, alarm company and Ciry access
methodology to meet the stated requirements of
the City of Spokane Valley's Administration of the ' lnterfaced with nearly 20 different CAD
Security Alarm Program. manufacturers in 1701ocations
includinq eight agencies using Northrop
2.A.1 Technology Overview Grumman.
Our proposed false alarm management solution is ■ Alreody successfulfy lnterface with the
built on our unique, patented, and fully integrated Spokane County IVorthrop Grumman
technology, CryWolf. CryWolf is built with the CAD system ~
latest Microsoft .NET technology which supports 0 Communication cholces for special
highly tailor-able alarm related forms, letters and
needs popu/ations fncluding
invoices; transfer of alarm data to and from CAD; multilingual voice and correspondence
secure, online access to alarm information; built-in
tools for validating addresses; and extensive web- support and options for hearing
based registration, payment, and other functions. fmpaired
CryWolf's robust and flexible structure allows it to ■ Loca/ program remittance lockbox '
easily interface with other City systems and ~
■ Proactive program alerts and alarm user `
maintain advanced functionality. Because CryWolf noticotions using Integrated Voice
is our patented technology, we can assure the City Recognition (lVR) ond auto email
of Spokane Valley that the system will continue to systems
support responsive, state-of-the-art false alarm
administration services throughout the life of the
contract.
CryWolftechriology is used to track alarm systerli perrnits, bill arld collect alarri~ registratiu:l drld
alarm fees, and administer alarm awareness classes throughout the country. In addition, we have
implemented the web-based alarm management functions required by the City for dozens of agen
The following paragraphs highlight especially relevant technical areas included our proposal.
02009 Public Safety Corporation 2-1
Section 2 City of Spokane Valley, WA
Technical Proposal Contract ta Administer City Security Alarm Program
Alarm data conversion: PSC will convert/import the City's approximately 1200 existing alarm permit
records to the CryWolf system. PSC has extensive experience converting alarm data for more than 100
agencies with databases containing as many as 4,000,000 records. For example we helped transition
Charlotte, North Carolina to new alarm administration services by successfully converting 120,000 a(arm
locations in less than 45 days without losing any program revenue. We also recently converted 4,000,000 permit and historical false alarm records for the City of Los Angeles which went live on
CryWolf False Alarm Management System earlier this year.
Transfer of alarm data from Northrop Grumman CAD svstems: While we have extensive experience
importing alarm data using the MS Excel approach suggested in the RFP, PSC also proposes an approach
using our proprietary interface between CryWolf and the City's Northrop Grumman CAD system. This
interface was developed by PSC and is currently in use in the City of Spokane.
PSC has more experience transferring alarm data to and from CAD systems than any other company as
evidenced by CAD interfaces in 170 agencies involving more than 20 different CAD system
manufacturers.
Secure, web-based alarrn enforcement functions: PSC provides secure, web-based alarm management
functions for more than 40 agencies. This includes online access for citizens and businesses to review
alarm program requirements, register and renew alarm system permits, update alarm system
information, pay alarm fees and fines, and attend alarm awareness classes. The online functions also
provide restricted access to alarm companies to review information about their alarm customers. In
addition, PSC has developed extensive online capability for the City of Spokane Valley to access the
alarm billing and tracking database, search and review accounts, accommodate walk-in (cashiering)
payments, and access numerous financial and statistical reports. All CryWolf web-based pages are
secured by encrypted (SSL certified) access.
2.A.2 Administration Services 4verview ~
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Just as important as our technology, is our proven ability to provide a superior level of service to citizens ~
and alarm companies. PSC continually strives to extend our nationa) reputation for responsive, high- ~
quality customer support. The CryWolf solution provides the City of Spokane Valley the folfowing:
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■ Responsive, high-quality, multi-lingual citizen and business support
■ Alarm permit holder and alarm business tracking
■ Generation and mailing of forms, false alarm notices and violation invoices -
■ Delinquent collection services 1
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■ Flexible and timely alarm information and management reports to the City
■ Support of the City alarm hearing and appeals process ~
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In addition to these core services, PSC provides enhanced features which we originated for false alarm ~
administration. The following advanced components are already in place for multiple clients of
comparable size to the City of Spokane Va11ey.
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~ 2-2 02009 Public Safety Corporation
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Spokane Valley, W'J4 SeGtivn 2
Contract to Administer City Security Alarm Prograrn Technical Prvpasa[
Seeure Citv access vnline to tailorable reDorts: IfVe wzll provide authorizeci City staff 3nrith direct inqUiry►
and report generation capabilitaes via real-time, encrypted, Web-based connectivn tv the afarrn
database. This approach is currently used by mul'tiple CryWolf clients and provides the City flexibfe,
securef and timely access to information. Recordiniz of Projzram Telenhone Calls: Our caIC center process is designed to ensure the highest quality
customer service including accurate, courteous, and COC15istent cammuriiraftonS with Spokane Valley
citizens and businesses. 1n support af these objectRVes, PSC employs acammunications appliarice
integrated intv aur telephone system ta record afl customer ca11s. Using this device, digital cnpies of a91
citizerr and business telephone calls are captured in uoice docurnents for Iater rev~ew, comment, and
- sharing of teEephone conversation s. This process heaps ensure the highest level of customer -sertric+e.
Dedicated mailinR address and toll-free citizen suoport lir,e. Our alarm management pracess is designed
#o reCiably separate the Spokane Val Iey correspondence and caIls we receive frorn the activity of other '
alarm programs we administer to ensure high-quality and personalized service ta the City's citiaens and
businesses. Our support line is ava i1abfe Monday through Friday, 6arn tv 5pm Pacific Time.
Local aroeram remi#tance lockhox: (Jur approach to processing payrnents is ctesigned to ensure fast,
relRabre, and secure payrnent processing.'411fe rnrill wark with the City to designate a mutualCy acceptable
comrnercial bank Iockbox far a!l mailed remittarrces. Our gaal is to identify a remittance locatian that
enhances payeT canfidence. Fvr example, we have already established commercial bank Ivckbox support
for the City of Spokane a1arm program throu.gh the locally based Sterling Savings Bank. With nearly three
years experience processing false alartn payments for the City of Spokane, we bel'reve this same bank
wou1d uvork rnreli for Spokane Vall ey,
Internet-based, fu11v-lnteractive alarm Permit uqdating,: When permit holder5 need to update their
alarm system infarmation, or want questions answered, they expect prompt access. PSC pravides
'rmmec#iate respanse from our skiiled custorner service representatives (CSRs) during business hours. ;
Our secure, onfine access allows alarm users to update their permit information +wvithout waiting to speak with a CSR. This anline service is available on a24J7 basis.
Internet-based Davment af invoices: PSC can process fa1se af arm payments over the Web. If approved by
,
the City, we will integrate a rea!-time, "Pay-by-Web" system directly into a dedicated Ci#y ofi Spokane
V'alley alarm prograrn website uvhich we wil1 host so that citixerts can pay individual alarm invoices or the
full bafance awed at any tirne, day c►r night.
I
I nteRrated Voice Recognition: When citizens have questians or the aIarm program needs to alert
se{ected aiarrrti owners, i# is desirable to have a system tfnat facilitates prompt communications. PSC ~
supports this not anly with skilled customer services rePresentatives, 6ut wFkth telephone handling
technalogy that will provide acaIler with information abaut the fa1se alarm reduction pragram including
registration information, r-ity palECies ~nd procedures, and the false alarrrr fee schteduEe. The systern can
also be !used to -autorrra#EcaIIy deliver special messages to select alarm owners for exeessive false alarms
or request the alarm ovtirner to call the pragram ca11 center to discuss an account. Thrs service is available '
on a 24 / 7 basis. ~2009 Pubiic Safety Corpnration 2_3
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Section 2 City of Spokane Valley, WA
Technical Proposal Contract to Administer City Security Alarm Program
Enhanced Alarrn Data Securitv: Alarm response services require the collection, maintenance, and
communication of sensitive and highly confidential data about alarm locations. Understandably,
businesses, citiiens, security alarm companies, and city officials are concerned with unauthorized access
to this information. PSC has the technical infrastructure required to ensure the highest levels of data
security. This includes core network and DMZ server firewalls, private internai IP addresses, and real-
time virus scanning of all data. CryWolf provides encrypted (Cert+fied SSL) data transfer for all web
functions.
Extensive Adiudication and Hearine Support: Our service offering contains a fully integrated hearing and
appeal system that allows the adjudication of any action for any account. CryWolf also generates various
reports that document and support all billing, noticing, and status change decisions.
Proven Cvllect+on Techniques: With half a million false alarm charges processed annually, PSC has
extensive experience in violations processing and collections. Our solution includes a variety of
techniques to help the City collect fines including multipfe and varied noticing, "skip-tracing" of bad
addresses, and other targeted collection techniques.
Comqrehensive Public Awareness Cam' oaign: We work with the City of Spokane Valley to design and
implernent a comprehensrye public information campaign to ensure the highest degree of compliance
and public support.
2.B Work Pfan
CryWo1f is currently used to manage false alarms for hundreds of agencies across the county. Our
advanced technology and proven project methodology means that the City of Spokane Valley's alarm
reduction program can be started and made fully operational quickly, without the technical risks or
delays associated with system customization, development, or excessive testing.
The main components of proposed false alarm administration program startup and ongoing operation
include: • An experienced alarm services team will install, configure and maintain the False Alarm
Administration Program in accordance with the RFP requirements and the City of Spokane Valley
Ordinance No. 03-070 -Alarm Regulations for the City of Spokane Valley (Alarm Ordinance). Our
proposed project team is comprised of a project manager, alarm and registration processors, and
customer service representatives. Members of the proposed team have installed and/or operated
false alarm management programs in over 170 cities and counties. This team is described more fu11y
in Section 3.A.2 - Staff Clualifications/Experience with detailed resumes in Appendix A.
• CryWolf false alarm processing staff services including:
~
• Working with the City's technical and alarm staff to import any alarm registration data currently '
maintained by the City '
~ 2-4 02009 Public Safety Corporation
Spokane Valley, WA Section 2
Contract to Administer City Security Alarm Program Technical Proposal
• Working with alarm companies as needed to electronically and manually import their alarm
customer information into the CryWolf database to facilitate alarm system permitting and billing
of registrations
• Planning and performing all necessary program implementation tasks, and conducting
implementation status meetings with the Alarm Administrator and other City staff
• Processing new registration, renewal, and reinstatement applications by mail and online
• Importing daily a City-provided CAD file, and producing and mailing alarm notices
• Billing false burglary, robbery/panic, and other alarm fees as defined in the City's Ordinance
• Obtaining, entering, and reconciling all collection data on payments received from citizens,
businesses, and alarm companies online and through a City-approved commercial bank Iockhox
• Answering alarm company, citizen, and business inquiries, and providing other customei
services from 6am to Spm PacificTime each business day
• Establishing and hosting dedicated, secure websites for City alarm users and alarm companies
• Providing the City Alarm Administrator secure, online access to alarm data and reports
• Notifying (noticing) delinquent accounts of payment requirements including late fees. Managing
collection activities as directed by the City, e.g. engaging third-party collection agency,
transferring information to City collection department, etc. '
• Supporting the City's false alarm appeals process
• Providing information to support enforcement efforts, including decisions on permit
suspension/revocation
• Developing a process for transferring changes in permit status, e.g. suspended, revoked, to the
911 Communications department if authorized by the City of Spokane Valley. ,
• Consulting with the City on ordinance changes, false alarm communications, and public
education efforts includ.ing the design of education materials,
• Maintaining all required records of alarm installation, monitoring cotTipanies, and users
• Scheduling and preparing support for hearing and appea) requests
• Reporting to City management false alarm program activities and progress
• PSC will arrange to direct (via dedicated website, bank lockbox, and walk-in) payments for deposit
into a City approved bank account established for the alarm program. At the beginning of the
project, we will work with the City to develop a payment processing plan that ensures collections
are accurately and efficiently processed, financial transactions are well-documented in accordance
with the City's fiscal policies, and revenue is shared in accbrdance with the revenue sharing plan
outlined in the Pricing Section of this Proposal.
v
02009 Public Safety Corporation 2-5 ~
3
Section 2 City of Spokane Valley, WA
Technicai Proposal Contract to Administer City Security Alarm Program
• PSC will furnish and maintain ali computer hardware, furniture, equipment, and software necessary
to install and operate the system at our processing facilities. Primary false alarm processing will be
performed at fully equipped and staffed PSC facilities in Waldorf, MD (near Washington DC). This
facility is currently used to administer alarm programs in cities and counties coast to coast, including
the Western cities of Spokane, WA; Auburn WA; Arcadia, CA; Douglas County, CO; EI Paso, TX;
Larimer County, CO and San Luis Obispo, CA.
• PSC wil( also provide all necessary forms, supplies, postage, and mailing rnaterials to administer the
afarm program at PSC facilities.
2.13.1 Required City Involvement to Support False Atarm Administration
We propose to provide the City of Spokane Valley with a complete, turn-key solution for administering
the false alarm ordinance. In our experience, we have found that cities and counties sometimes differ in
the degree of involvement they wish to have in managing the administration services. We are prepared
to work with the City to ensure that their expected level of involvement is met.
The folfowing are Alarm Program responsib+lities that the City of Spokane Valley may choose to retain.
We are; of course, open to discussing other approaches to sharing these responsibilities with the City.
The main City responsibilities might include:
• Administering the public awareness program inciuding the selection of major print (newspapers) or
electronic (N, radio, city website) media and approval of all message content and appearance.
• Overseeing program implementation and operations through a designated Program Manager.
Specific duties can include:
o Approving or obtaining City approval of policies, procedures and materials used by PSC in
operating the Program, such as clarifications of Alarm Ordinance provisions, preferred _
responses to standard public telephone inquiries, and routine correspondence format and
content;
o Approving content and format of {etters authorizing alarm businesses to provide their alarm
user customer data electronically to the program;
o Monitoring program progress and performance. This will include using our secure internet
administrative website to access false alarm processing data and reports. It will also include
status meetings with PSC, generating management reports from CryWolf, and keeping other
City managers informed; and,
o Working with PSC to resolve, on a timely basis, any program policy or procedural issue that
can adversely affect the program, the program's efficient and effective operation, or the
City.
• Administering the Hearing and Appeals process. This should include: • Confirming hearing dates for written appeals submitted by alarm users to CryWolf
- Alarm Processing stafF;
- ■ Participating as the Program's representative in the hearings; and
■ Documenting hearing results and ensuring that the results are provided to CryWolf processing staff to update the database.
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~ 2-6 02009 Public Safety Corporatfon
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Spokane Valley, WA , Section 2
Contract to Administer City Security Alarm Program Technical Proposal
• Documenting false alarms, and deciding to suspend or revoke response, if
necessary. -
• Responding to alarm service calls, determining whether calls are false alarms, providing any on-
scene communications of alarm related information to alarm users, and for documenting alarrri
related information within the Spokane County Northrop Grumman CAD system;
• Extracting false alarm data from the Spokane County Northrop Grumman CAD system and ~
transferring this data electronically to the CryWo1f operated Program daily in a format, e.g. :
Microsoft Excel, agreed upon by both the City and PSC; and,
• Working with PSC to develop a process to ensure that alarm user registration suspensions and ~
revocations receive adequate City oversight and approval prior to City action, e.g. lower response ~
1
status.
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2.C Project Schedule
The following sections outline our project implementation plan and schedule proposed for the City of ;
Spokane Valley Security Alarm Administration solution.
The implementation plan is an initial list of tasks to implement our proposed Security Alarm
Administration program. This list will be finalized, and a final schedule prepared fo(lowing an initial Project Kickoff/Program Specification Meeting. As shown in the proposed Implementation Schedule on ~
the next page, we believe that we can begin online (web-based) alarm system regi'stration within 30 - 45 ,
days af contract execution. Furthermore, we expect to be in substantially full operation within 60 - 75 ;
days of project kickoff if the collection process is approved by the City quickly and initial alarm system
data for import is available from the City and alarm companies in a timely manner.
2.C.1 Project Schedule
The ambitious project schedule outlined on the following page is one we have successfully met many
tirnes before, including in all of the false alarm administration service clients listed in Section 3.8. i;
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02009 Public Safety Corporation 2-7 ~
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Establish toll{ree number & ma41ng eddress
Revlewcklxen&buslnasswebxcessplaa ~
ReNew CAD/911, Flnanclal system and (ity online npat aenss
Revlew/approve corraspondence fonnat, cootent, praess `
EstabUsh AearinglaDpeal praess
Imnlement Qthen md Buslness Web Aceen Pian
impNmeM and test oMlno reglstntbn, auassmd awaranesstltssweb paaes
Redstrotlon Imnkmenotbn:
Meet wlth ANrm fampanks to revlew prop,rom and Reglmiqon Procaes 4
Wnvert hlsmrlal permlt holderand alarm comwnydaq
EsG6Msh databese,mnllgure alarm oMinance buslness rutes
System Inhattrueture and Interfaee ImekeknhMnn,
Insull, configure and test CAD/911 alum event and permkdad MtKfaws
Inetell,Gllorend test(inandal DaYrmnt 1nteHxES ` • ~ ~ , . , L ~
inmll, allor, & tut Clcy online data & report aaess Interface 0
N EsMblish deGbASe R mntlp,ure Ordlnmce Duslness rutes 0
~ Prorrem end f]cv Steff Tnlnlng 19
Troln Prognm staff on torms, correspoodena, praesitng procedures d
TrAln Progrem sMM an tNephone scrlpts M
Traln Alarm AdmMlctntor f-f-
faise Alarm Netla md BNtInQ Imelem~Matlen 0
Print fonns, and ad&n stamps envelapes, and paper a
TestaImajorsystemmmponeMS
4oQratbn
Import/update Permk Holder Wormadon ~(130 Doys) '
Proass dally folse abrm acwstlons
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O B¢gtn paymen[ processing and manapemnnt rcportlnol I. , . ~ 19
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Spokane Valley, WA Section 2
Contract to Administer City Security Alarm Program Technical Proposal
2.C.2 Implementation Plan
The major tasks of our proposed implementation plan-are as follows:
0 Contract Development and Approval
- Prepare and distribute draft contract documents
- Review and approve final implementation plan !
• Interface, Correspondence and Process Specifications ;
- Establish a dedicated City of Spokane Valley tol!-free telephone number and alarm program ,
mailing address - Review citizen and business web access plan, i.e. registration, registration renewal/update, '
(imited alarm company access
- Review CAD, financial (bank account, bank lockbox and/or City financial system) and City
online report access interface specifications
- Review and approve correspondence format, content and process to include:
o Alarm Ordinance specifications ~
o Registration form headers and footers ~
o Letters / notices
o Invoice headers and footers
- Telephone assistance phone scripts
- Program information
- Establish hearing and appeal process steps
• Implement Citizen and Business Web Functions
- Implement and test online citizen and business registration /update web pages
- Implement and test online City administrative website
- Implement and test online alarm company website
• Registration Implementation
- Meet with and review the alarm ordinance and program with alarm companies and other
Alarm industry representatives Convert existing / historical alarm and alarm company
registration data
- Establish database and configure alarm ordinance business rules
• System Infrastructure and Interface lrriplementation
- Install, configure and test CAD alarm event and permit data interfaces
- Install, tailor and test financial payment interfaces
- Install and test City online data and report access interface
• Program and City Staff Training
02009 Public Safety Corporation 2-9 ~
Section 2 City of Spokane Valley, WA
Technical Proposal Contract to Administer City Security Alarm Program
- Train CryWolf program staff on Spokane Valley forms, correspondence and processing
procedures
- Train CryWolf program staff in approved telephone "customer service" scripts
- Train Spokane Valley Alarm Administrator to access alarm data and reports online
• False Alarm Notice and Billing Implementation
- Print registration forms, and order stamps, window envelopes and paper
- Test all major system components, including interfaces, production, collection and customer
service systems (see proposed System Test Plan below)
• Operation
- Add/update registration
- Process daily false alarm activations
- Print/mail daily notices/invoices
- Begin payment processing and management reporting
- Update online Alarm Class, as needed
2.C.3 System Test Plan ~
PSC will work with City staff to develop a detailed testing plan to ensure the successful implementation
of the proposed Security Alarm Administration Program solution. ~
PSC will perform testing as follows:
• Process alarm information from a file extracted by CAD personnel from the City CAD System.
PSC will supply the required file specifications. .
• Process false alarms using a sample alarm user database ;
PSC also proposes to perform additional tests to ensure full system requirements are met:
• Create required letter formats
• Enter all required location types , Enter alarm count, letter selection and charge matrix .
• Enter initial test alarm call information
• Generate test letters and invoices ~
;
• Review program progress and results with the Spokane Valley Alarm Program administrator
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2.C.4 Back-up SystemlDisaster Recovery
The proposed database for CryWolf is Microsoft SQL Server. We employ a large database management }
company, Dataprise Incorporated (www.dataprise.com), to manage our servers, backup and recovery
processes. Accordingly, City of Spokane Valley false alarm program data will be protected by: -
Remote Network Monitoring
• Continuous device monitoring of all critical network systems (servers, routers, email, www, etc.) -
• Proactive trouble alerts
~ 2-10 02009 Public Safety Corporation
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Spokane Valley, WA Section 2 j
Contract to Administer City Security Afarm Program Technical Proposal
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Managed Security j
• Constant firewall monitoring for viruses, hackers, spyware and network attacks
• Restricted access measures
• Proactive network intrusion scans
• Frequent firewall activity reporting
Remote Data Backup
• Complete daily backup of all client data to Carrier Grade Data Center
• Automatic, incremental backup storage of up to 5 versions of trailing data ~
• Two level tapeless protection (on-site and off-site backups) !
• Fast, online Web recovery
When project or corporate data is no longer needed on a file server, it is archived and kept indefinitely.
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02009 Public Safety Corporation 2-11 ~
,I ~ -
Section 2 City of Spokane Valley, WA
Technical Proposai Contract to Administer City Security Alarm Program
2.D Expected Deliverables (Scope of Services)
PSC considers the DESIRED and OPT40NAL services described in RFP sections 2.1, 2.2 and 2.3 as standard
alarm administration services and these senrices are described below:
2.13.1 Provide an Electronic Database to Track Security Alarm Registrations,
Alarm Business Registrations and Account Receivables for Fatse Alarm
Billings.
CryWolf provides a fully integrated, relational database to track an unlimited number of security alarm
system registrations, afarm business registrations, and accounts receivables for false alarms. '
1
2.D.1.1 Security Alarm Registrations
I
Nationwide, CryWolf systems maintain databases containing over 2,000,000 permitted and non-
permitted alarm locations. Our proprietary CryWolf system is specially designed to register/permit and
track alarm companies, alarm users and, as required, alarm agents. Up to 95 fields of information can
be maintained for each alarm location including eight Spokane Valley-specified, custom fields.
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~
As shown in the Master Permit Screen (below) used by our processing staff, CryWolf displays the alarm :y
location (top of the screen) and information on an unlimited number of related parties at the bottom
including the "Responsible Party" who is the main recipient of alarm-related correspondence and ~j
invo+ces.
a=~
6aount 5ea'ch ~ Agem_y t{<Defaulb '~.I' CoRmacial Cutctanding SO.CAj
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]I Itsued ~l1613112005 ~ Expires I 10/31R006
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Wail 1*chiCCa@PubGaafeO+eorPcom SYatus Svtus Ot 10/3'II1005 ty''p :
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!i Relnted Persona FielatedAlamt Companies ~ Additnl Info I Spadal Cndtns Admn Notea Rasponses Rcvd, •
link peer Linkad RP ~ 1 Parsons ,
~ -
• Person 1 . _ . . . _ _ . . . ~
~ 0 Indude Ihe 8usiness Name when printinq tlhis Address on Letlero nnd Moiling Lebels
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Registration Database Entry Screen =
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~ 2-12 02009 Public Safety Corporation
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Spokane Ilalley, WA Sectinn ~ ~
Cantract to Admtnister City Security Alarm Program Te+chnidal Proposal i
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As shQwn, the Master Registrativn Screen contains tabs at the bottom half of the screen to atso store 'Alarm lnfarmation (up ta 4a1arm companies and Spokane Valfey -specified t,rpes of alarm systems), I,
Special Conditians (hazards plus 6 custom+ felds), Addational lrrformation, Administrative Nates ~
(custamer service representafiive comments) and Responses Received fvr any correspondence requiring ,
a respanse.
The Nlaster ftegistration Screen and its tabs will be used to store the faElowing data rf specifled by the ~
new City of 5pokane Valley Alarm C]rdinance: '
• The narne, address and telephone numbers afthe applicant;
+ zf the applicant is a Iegal entity, the names and addresses of the carporate offeers, partners or
c uh ::rvr- persons Iegally responsible for the entity; . ,
• Tf ie namet address and.telephone nurnber of the persons in operational control of the prapertyf, ;
if other than th€ app9icant or if the applicant is a legal entity;
• The street address of the praperty on which the afarm system is tu be ins#alled and operated; i
• Any business name used for the prernises on uvhich the alarm system is tn be installed and
operated;
• The name+ address, and te1ephane nurnber of the alarm system business, if any, that installed,
services, or monitors the alarm systern or responds tn the alarrn system andathe name, tnaker
model, or series nurnber of the a1arm system;
• The names and tefephvne numbers of two persons, one of wham does not reside at the address
of the permit lacation, or of an alartn business, which are able to and have agreed:
- Ta receive notification at any time, .
- To corrre to the alarm site within one hour after receiving arequest from a member of the police deRartment ta da so, and - To grant access to the a1arm site and to deactivate the aiarcr~ system if such becomes
cr
.
necessary.
The Permit Hvlder records wi11 kae continuausly updated for changes in permit information, new alarm
incidents and aII enforcement actions such as changes in status, e.g. Iowel' Fes}lOnSer reinstatemerrt; and '
new 1etters and invoices. Cvmplet+e Perrnit Nalder recards will be available 24 hours a day, 7 days a week
ta the CommunicatEons Division ofthe Spokane Valley Palice Departmentvia a dedicated, secure
(encrypted) Spokane Valley aciministrative alarm vvebsite vtiritfn password prvtected logons.
Cry'V'VoIf allows far Spokane 11aIley-defined Location t,rpes, e.g. Residentia1, Business, Schools,
Gavernment, etc. Each Locatian Type can have its vwn RegEStratian and False Alarrn fee schedules. This
flexrbility a1louvs speciaf rulesl sueh as no regi5tra#ion fiee for Public Schools, to be easiiy implemented.
The following screen view shows how registration and renewal fees rnay be established, as needed, hy
CryWolf processing staff for any number of Spvkane 11a11ey-defined iocatior+ tyrpes.
42009 Rublic Safety Corporation 2-13 ~
Section 2 City of Spokane Valley, WA
Technical Proposal Contract to Administer City Security Alarm Program
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Set R egistratlon Fees By Loc~~cxi Type'
• : ' `'i - -
Location Typcs,-Fees ancl If ~ h.Jame (Frst and Last) is needed z~
. , . : - • . . , -
- Location Type Yeats New Re9 Rer~ewel Renewel Fee Nama
Fee Fes _ (No.FAs)
► ~ .1 $20.00 1 320 Q0' j $20.00 r . . ~
.-r~ 1
' Churcht"~'• QO 00 ~ 0 0 4 Gove•rnent 1 $0.00 $O.OC $O.QD
- Re's~~ntial . -3QQ0 ~ - , kl
S chool 1 i$0.00 $0.00 50.00
- Senicx_
Busincss Fire 1$100 CO ~$l OQ00 S100.00
6usmess
- Eusiness Mixed 1 $100.00 t100.D0 E100. r
' - .~~la7i 61 F~c 50,bo
' Residential Bur
1$25.00 $2500 $25.00
glary
,Resi _ _ ~ar}rlix 50:o0 $50.00
Exempt Loca'ion 1 i E100.0 $100.00 $100.00 r
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2.D.1.2Alarm Business Registrations j
~ Our CryWolf system is also specially designed to register/permit and track alarm system businesses and
alarm installation companies as required. Up to 95 fields of information can be maintained for each a
alarm business including eight (8) Spokane Valley-specified, custom fields. ;
As shown in the Alarm Company Master Permit screen (below) used by our processing staff, Crywolf
displays the alarm location (top of the screen) and information on an unfimited number of refated
; z•. ,
parties at the bottom including the "Responsible Party" who is the main contact for the alarm business.
Up to 4 alarm companies can be linked to each alarm system (ocation designating their relationship to
the alarm system, i.e. Sold by, Installed by, Maintained by, Monitored by. Correspondence and alarm ~
company specific reports can be mailed or emailed to the alarm businesses from within CryWolf.
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Spokane 11alley, 'U+VA Section 2
Cantract to Adminis#er City 5ecurity Alarrn Prograrn '~echnical F'roposaf
~~1U3 SQEe[!i Lvj Quts ~ndin L4 3~iy -'s1 I
Nams ~bDTSECURJTYS'FSTE1~dS 3 Crrated j~+'l!"dbB . .
ausin4xs. ~lJP4alzd i 91~7f~1[l9 .
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th+Inil ;och'sGCa%ubGcsaiebGOrp.mm j ~tatuslACRCpeSEeeea~ Y ~I ak~Lui~]t;4IFT17DL18 LZI i ~
Reinqed Per3o°is Reladed,~+Jersn G~s ~ Addrtnl Info m Feld~ 1 Adr~n Nrrles1~
Res oeses F~vd;
persarr's ------I. _
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$ D lndude ihs BuSiness Nerrre when pnn5rag thES f4ddress on Letters ond Mbilinq Lebets
P4SI{10fl
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Afarm Systern Business Registration Errtry Screen
P5C will process registrations artd renewals fot Alarm Businesses and Alarrn Installation Companies if
requested by the City. CryWo1f processirrg staff will rerriew comparly registration appiccations far
-ompleteness and research rnformatia►a that is missing or incornp'lete. CryW
olf issues verrficatian that
iihe company registration application is received, and notification of its acceptance or denial. Any
outstanding charges can be automatically tracked for afl alarm company accounts regardless af ~
registratian s#atus, and fees may be applied Pf the City decides to implement a company registra'taon fee
in the future.
2.D.2 TraCk Fal5e AlaT117 Resp+DC1sLs a1"1Cf R{ag15trat1ol1 Statl,ls (i.e. actIYe,
suspended ar revoked) Using this patabase.
2.113.2.1 False Alarm Responses
The fof Iowing view shows the false alarrrw processing screen used by 4ur processing staff that is ~
electronically filled wi#h data from the CAD System for each false aIarrn. When alarim incidents require
special review based on incQmple#e or ambiguous CAD generated 'tnformation, these irrcidents are
individuallyr reviewed by a senior alarm pracessor. Dur propased lead alarm processor for the City of
5pokane 1laIley is a retired police cornmander whv ran false alarm reduction programs over six years for
three Iarge counties in Maeyfand, Baltirrtore C~unfiy, Howard County and Montgornery County, before
joining PSC five years ago. . w '
@2009 Publyc Safety +Corparatiart 2-15
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Section 2 City of Spokane Valley, WA
Technicaf Proposal Contract to Administer City Security Alarm Program
Fie ReParts Op[lorts hlelp
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Cass it • I5 0204 7 0 022 Dats 102/16R002 Sparch ~ rlg-s Alam r Vaid Alenn
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Localion 110 _ ~JAY 60ULD CT . T' Avt
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Alarm Co JER INC
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DRp01Cf1 =j f~ , .~'~`'~'+±y`Kt, k's. -~•"y~,
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9-mks BFUCE AND BONNIE GaRQON, ETA 20 MINS DRMNG WHI GMC SAFARI..1394..
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H:,ny ~ l02!'16?02 01;42~jUn1A,.x.a1 Lete Sdely (02l16l02 01 1238( Unt K9204 Lale 5afet)
r ades Co l- . f 1 T dal , ~~4ta F~•- A a~? t~.
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~CAD Data Populated Alarm Screen
As shown above, CryWolf can capture over 30 fields of information from the CAD system for each false alarm response including eight custom fields defined by Spokane Valley. These fields include case or
incident number, name, address (including suite or apartment), four times (cal{ received, dispatched, on-
scene and cleared), commonplace name (e.g. Joe`s Barber Shop), officer comments and dispatcher
cornments. As false alarms are processed, CryWolf processing staff compare (validate) each address with the
addresses in its alarm location database. If the address is found, the system automatically determines
from the location database the proper count for that false alarm, based on a counting period defined by
Spokane Valley Alarm Ordinance and Registration Status. Using the alarm count (15t, 2"d, etc.) of the
Alarm Ordinance provisions, the system automatical(y produces a letter and/or invoice addressed to the
alarm user named in the account record.
lf an address is not found in the database, CryWolf automatically displays a list of possible address
matches. Our processing staff also has the option of adding a new temporary Registration, editing an existing Registration, or choosing one of the possible matches.
We have clients where more than 300 false alarms are tracked and processed each day using our :
CryWolf system.
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` 2-16 02009 Public Safety Corporation
Spokane Valley, WA Section 2
Contract to Administer City Security Alarm Program Technical Proposal
2.D.2.2Registration Status
CryWolf tracks an unlimited number of registration status types (e.g. active, suspended or revoked) that
may be defined by Spokane Valley. As shown in our interna{ processing screen below, the status types
may be color-coded on the Registration Screen for easier PSC processing staff identification.
r~J..
F;•~; ~ : , ~.~~c~~~ +rtsiden2ial ~ ~ . 7 pus'n~~y ~ ~1 ~ DG
TA/Org IA+NAILS `.Geated ~'•"05/i1/2000
Businers ~ _ _ _ . . _ . . K +_...Y~ _ - - - - •~.•~.L Upda~9d p4/2312007
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AaEirlhl~ 112050 'PEFFERSOfJ FARM PLIA - 'j# ; I . . r.Flag'
~ ILOS ANGELES :ICA ; 190012 . ~soCode ' ,FA Cnt IC FA~
tt~9,E' J(213) 638-7222 /~3',t' )(19/0112U73 Expiiar:o- ~
eh{ai _ ~ Slahts ~Permdted ~ 1atusE~3!e ~0 r 'C;
_ . . - • - . _ . i
t Ci'!xhA7071 Itl371 //l37AM}?j ~ 4k'kW~;Al7~}'7.~
1- U:e Tfie Same Respar~sibk Perly As Regis6ation 4(ielated Names
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CopY Owne~ I Send Lti ~ N/A • None. , I - ~a1ay i Docmnts ~ -Reg Form ~ .-~dale , i C{ear' ~
Registration Database Entry Screen Noting Status ,
Once defined, status types may be manually changed by a system operator or automatically changed by
a letter. For example, a suspension or revocation letter for nonpayment can automatically trigger a ~
change in status from "active" to "suspended", in accordance with the Spokane Valley Ordinance. This status change would, in turn, be communicated to the Spokane Valley Communications Division as
described later in this Sectivn. I
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CO2009 Public Safety Corporatlon 2-17 ;
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Section 2 City of Spokane Valley, WA
Technical Proposa! Contract to Administer City Security Alarm Program
2.D.3 Provide Registration Status and False Alarm Data Available for
ImportlExport to/from the City and Atarm Companies in Microsoft Excel
Format
2.13.3.11mport 1 Export Registration Data To / From Alarm Companies
If required by the City the initial data on alarm registrations can be obtained directly from Alarm
Monitoring companies. We have extensive experience working ctosefy with afarm companies for many
years transferring alarm site data.
Our CryWolf technology includes the ability to import alarm registration information directly from the
Alarm Companies via MS Exce1 spreadsheets and store this information in our database. PSC pioneered
this functionality more than eight years ago, and has used this process in dozens of CryWolf locations
including most of the reference sites listed in Section 3.
CryWolf also includes the ability to automatically return electronically (in MS Excel format) to each alarm
company a listing of registrations submitted with assigned permit/registration numbers in order to aid
the alarm company in reconciliation, alarm companies can also access their accounts and permit
numbers 24/7 via our Alarm Company web pages.
PSC staff has assisted many jurisdictions in building alarm site and alarm company databases. This
process requires working relationships with alarm monitoring companies that are the main source of the
alarm location information. PSC has already worked closefy with alarm companies in the City of Spokan
and with the Washington State Burglar and Fire Alarm Association to identify alarm companies doing
business in the Spokane Va11ey area. This experience will be invaluable in helping PSC quickly and
completefy, implement and maintain the City of Spokane Va{ley's alarm site and alarm company
registration information.
In order to expedite this process, we wi11 begin with an initial list of Alarm Businesses and Afarm
Installation Companies doing business in Washington based on our existing work in the area. Our nearby ;
clients, e.g. City of Spokane, City of Auburn and City of Vancouver, have already compiied cornplete iists ~
including addresses, phone numbers and contact information for alarm companies. We pfan to review
and update this list based on discussions with City of Spokane Valley Program management and the '
Washington Burglar and Fire Alarm Association at the beginning of the proposed project.
Alarm Companies also benefit from our ability to host an Alarm Company website providing access for
Alarm Companies to enter alarm system registrations and view their own customers' false alarm ~
perFormance. An example of an A{arm Company website is shown below and further described in
section 2.D.12. ~
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2-1$ 02009 Public Safety Corporation
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S~~}oI{a["Ge'Vs~ll+~y, 'V'Vl4 - S~.'~Cti[?I~ ~ ~
Con'~ract to Administer City Security Alarm Prograrr~ Ye~hni~al Prc~p~c~sa~
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2.113.3.2 lmpart lExport Alarm Data To 1From the.City of Spokane Va11ey E
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2.D.3.2.1 lmport Alarm Data from the !City► of Spokane llalley
O!ur CryVllolf System currently imports alarm event data extracted from CADf RMS systerns
manufactured by over 20 systerri manufacturers including Narrthrop Grumman CAD system. INe have
irnported ararm event tiata from Northrvp Grumrnan systems in eight Gity and coaanty Iocatians. Three of i~
these lurisdictions are ones in whEch we a1sa provide cantract billing services such as City of Sp+akarre. In a
addition, we a1ready assist several Northrap Grumma~ CAD clients in transferring aaarrn permit data ~
frorn CryWolf tv their CAC] systems. ;
CryWoSf has imparteti (received) false alarm incident €iata from fi1es extracted fram Northrop Grumman C =
CA[7 Systems in Chandler AZ, Cincinnati OH, Durham Region ON, Fairfax +County VA, New Castle Cvunty ~
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DE, Riverside CA, SpokaneWAxand Wichita KS. ~
°The followin,g list shows the mare than 30 alarm incident data fields our sYstem can rnaintain (including ~
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mandatvey, optional and Spokane Va11ey_defined custorn f`e1ds) ~
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Q2009 Public Safety Carparation 2-1g
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Section 2 City of Spokane Valley, WA
Technical Proposal Contract to Administer City Security Alarm Pro,
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FieldName Type - Size DescriQtion
CaseNo * Text SO Must be unique for every call
CADAIarmNo Text 50 if the CAD record includes the Reg #
AlarmType . Text 50 Type of aiarm call (fire, holdup, etc)
MonitoredBy Text 50 CryWoif determines this value
FullAddress Text 100 Incident address'123 MAIN ST'
Apt * Text 10 Apartmentf Suite if applicable ,
IncidentDate * Date/Time Actual Date of Incident
TimeReceived Text 30 Time call received ~
TimeDispatched Text 30 Time call dispatched
TimeOnScene Text 30 Time first officer on scene .
. 4
TimeCleared Text 30 Time cail is cleared !
- ~Dispatcherinfo Text 250 Any dispatcher info (ID, Name, etc) ~
CaIlTakerinfo Text 250 Any Call Taker Info (ID, Name, etc)
OfficeriD Text 30 ID/Name of primary unit
unitsAssigned Text 250 List of multiple units if desired
DispatchCode Text " 50 The Call Type ;
CiearanceCode Text 50 Finai ciearance code Must indicate if alarm is'false' oran actual crime.
BeatNo Text SO The Beat/District/Area etc of the cal)
CADName Text 250 The CAD'Common Place Name'. Name of the Business or Resident
DisptchComments Text AnySize Comments entered by the Dispatcher
OfcrComments Text AnySize Officer comments (check secure, nothing found, etc)
Extral Text 250 Other field of your choice (optional)
Extra2 Text 250 Other field of your choice (optional)
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~ 2-20 02009 Public Safety Corporation
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Spokane Valley, WA Section 2
Contract to Administer City Security Alarm Program Technical Proposal
.
Extra3 Text 250 Otherfield of yourchoice (optional)
Extra4 Text 250 Other field of your choice (optional)
ExtraS Text 250 Otherfield of yourchoice (optional)
Extra6 Text 250 Other field of your choice (optional) Extra7 Text 250 Other field of your choice (optional)
. • . . .
Extra8 Text 250 Otherfield of yourchoice (optional)
DateEntered DateTime Set by CryWolf
AlarmNo Text . SO Set by CryWolf . . • ' _ . . ,
* Required Feld List of CryWolf "Call for Service" fields
Most of our program administration clients transfer event data daily to our- secure FTP site f~.
processing. Each business day, our alarm processing staff evaluates the previous day's alarm fik,
(weekend files on Mondays) and generates the required correspondence and invoices for mailing that
day. Once the transfer is operational, we will continue to work with the appropriate City technical staff
to ensure successful transfer of alarm events to the designated CryWolf FTP site. ,
2.D.3.2.2 Export Alarm Permit Data to the City of Spokane Valley
At the beginning of the Project, we will work with Spokane Valley staff to specify and configure a process
for transferring alarm permit data to the City. We can use the same approach as we successfully use for
the City of Spokane to update the Northrop Grumman CAD. This process includes automated report
delivery of 90 Day Delinquent and No Response to the City alarm coordinator for review and approval.
Once the update information is accepted by the City, the information can be given to the County CAD
staff to update CAD.
2.13.4 Provide the City with Electronic Lists of New Registrations and Changes of
Registration Status on a Weekly Basis.
We propose to go well beyond the RFP requirement for weekly lists of registration information.
First, we will provide Spokane Valley secure, online access to alarm related data and reports, as we have
done for many other jurisdictions. This access will allow authorized City staff to view various information
in real-time including new registrations and changes in registration status.
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Reports of new registrations or revocations/suspensions (changes in registration status) may be
generated weekly as required in the RFP or more often as needed. As shown below, these reports can ~
be viewed on screen or printed locally at anytime by the City.
02009 Public Safety Corporation 2-21
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Spokane Valley, WA Section 2
Contract to Administer City Security Alarm Program Technical Proposal
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2.13.5 Generate and Mail False Alarm Notifications and Billings
An effective alarm management program keeps the public, alarm companies, program management and I
other stakeholders well informed through managed correspondence. '
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PSC staff will generate and mail warning letters or invoices to Permit Holders and non-permitted ~
locations each business day for false alarms as specified in the Alarm Ordinance, typically for alarm ;
incidents received and processed that morning. This includes printing, folding, inserting and mailing all
correspondence, and recording the mailing date. ~
Letters and invoices have incident documentation approved by Spokane Valley which can include any of ~
the data received from CAD, incident and billing histories, and Spokane Valley defined alarm permit `
statuses, e.g. active, revoked. Our CryWolf technology provides for an unlimited number of letters. ~
These letters are desi ned to be rofessional in a ~
g p ppearance with personalized information. ,
All correspondence is completely tailor-able. Warning letters can include merged data, e.g. date and
time of an officer's response and the current number of false alarms at the subject location. Regarding
invoices, if payment is not received within 30 days a late fee will be added in accordance with the
Ordinance and a late notice/invoice automatically generated, referencing and updating the original
charge.
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02009 Public Safety Corporation 2-23 ~
i
Section 2 City of Spokane Valley, W
Technical Proposal Contract to Administer City Security Atarm Progr
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At the beginning of the Project, PSC wili work with City Alarm, Communications and Financial managers
to define appeal, collection, late fee, refund, response suspension, permit revocation, re-instatement
and other Program policies and procedures. We will also provide sample letters, forms and phone
scripts for City review and edit. We maintain an inventory of nearly 40 standard letters, forms and
scripts to speed the program startup process. A sample of letters forms and FAQ examples are included
in Appendix B.
2.D.6 Track Account Receivables, Billings and Balances
2.D.6.1 Convenient and Flexible Payment Methods
PSC will provide remittance options for alarm users and alarm companies to include mail-in payments,
online payments and, if the City requests, walk-in payments at existing City payment sites.
2.13.6.1.1 Local Commercial Bank Lockbox
Typically, PSC arranges to have all mail-in payments remitted to a mutually-agreeable, local commercial
bank lockbox for automatic deposit by the bank into a designated bank account established for the
alarm program. Nationwide, PSC has developed lockbox relationships with many banks including locally
based, Sterling Savings Bank which operates a lockbox operation in nearby Spokane. At the beginning
of the project, we will work with the City to develop a payment processing plan that ensures collections
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~ 2-24 02009 Publlc Safety Corporation 7
Spokane Valley, WA Section 2
Contract to Administer City Security Alarm Program Technical Proposal
are accurately and efficiently processed, and financia) transactions are well-documented in accordance
with the City's fiscal policies. .
2.D.6.1.2 Convenient and Secure Online Payments
PSC will also accept online payments through the dedicated, secure alarm user and alarm company
websites we host. This functionality is provided in more than a dozen other programs we administer.
2.13.6.1.3 Walk-in Payments
Payments can be accepted at walk-in site(s) at the police department or at other City locations. The
screen shot below shows how account information can be easily looked up using a tailor-able online
data capture screen with intuitive fields. Receiving payments through this method is tracked and
recorded in the account record and in the financial reports for reconciliation purposes. We will provide
train-the-trainer training to select City cashiers if the City decides to implement walk-in payments.
Below is a screen view of the online cashiering webpage that can be used by the City to process walk-in
payments if desired. .
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Cashiering Page for Walk-in Payments
2.D.6.1.4 Payment Documentation and Reconciliation
To facilitate the transfer and reconciliation of payment data, CryWolf includes two levels of user-defined
payment types: charge type, e.g. permit fees, false alarm fees, late fees etc., and payment method, e.g.
02009 Public Safety Corporation 2-25 ~
Section 2 City of Spokane Valley, WA
Technical Proposal Contract to Administer City Security Alarm Progran
cash, check, online charge, etc. This flexibility provides the City the ability to customize payment types
as required. CryWolf tracks payment type, date paid, and user sign-on for every payment.
We will reconcile the false alarm account daily and provide the City of Spokane Valiey a monthly
reconciliation of all funds received detailing every transaction. As part of this reconciliation, we provide
a detailed accounting of additions and applications of any escrow funds created by overpayments,
granted appeals or other adjustments.
Our Tally Sheet report can be run for any date range and show payments by charge type and payment
method, and by PSC processing staff ID.
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Sample Tally Sheet Showing Payments
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2.D.6.2F{exible and Easy to Understand Online Financial Reports
Spokane Valley will have direct, secure, online access to a variety of financial management reports that
can be produced by our system. No other system provides the extensive and flexible reporting
capabilities of CryWolf. :
Our system includes a virtually unlimited number of financial and statistical reports with various data
filter and format choices. In addition, CryWolf processing staff has access to unlimited custom reports
through a built-in report generator. The system also maintains individual account histories that include
payment dates and all actions taken regarding an individual account. Examples of the reports are shown
on the CD provided in Appendix B of this Proposal. .
The following is a partial listing of the reports available. A11 of these reports are customizable and can be j
saved in many formats. -
~ 2-26 02009 Public Safety Corporation
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Spokane Valley, WA Section 2
Contract to Administer City Security Alarm Program Technical Proposal
• Charge/Payment Re{ated ~
o Payment Tally Sheet
o Search Paymenis by Check Number ~
o Aging Report (using Date Letter Sent) •
o Delinquent Account Analysis Report
;
o Charge and Payments Controlled by Date Range I ~
1:.
o List Payments by Location Type ~
o List Accounts with Escrow Funds
o List Accounts Receiving Refunds by Date Range 6
o List Payment Files Processed by Date Range
As in our other alarm administration programs, we will tailor online reports for Spokane Valley to
provide 24/7 access to selected reports most often needed. An example of a tailored online report menu
is shown below.
~ uon!ed Ut I Prlvnry pe+e. I Lc,nut
[~ICl t 7 _ _ ~
~ iiti
~'~alley~
False Alarm Reduct(e7 and Adr~inlslration'
We{come Cit•y of Spokane v:illr:y Alarm Prograin AdinirJsirLtor `
..+~.r f
, j. .
1 y, % iearch ActounU ~ -
Alsrms ~ . ~rvRS v CoMeakas • Accordf'%-r~ I ,T___ __a_.....___.______.1L_.___. _ r~;~~.
C~yary 7Hs Yex lariYear I
5 . . . . . : ,
PrsOara Reports Fo~.t Ata~t tMs L401b 39 211 i
S. . Vaho aU.ma v.x lo oato eS9► 100e2
Faxv Naims o Or ud 121daatlq 14632 14537
, I
pe i%WuI tYldord43 !tt{!L I
(1JO 0''CnCOts fia~~t Wde Wq stan.dP*nM.1 $401 22 56:: 2i 60%
~ faymMtlbdy
Axm 3~7sycs
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Lagaut
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offm
~m.. rr.. A,r.rr. r.....i ► CRYWOLF
Administration page with Tailored Reports Menu ;
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02009 Public Safety Corporation 2-27 ~
Section 2 City of Spokane Valiey, W.
Technical Proposal Contract to Administer City Security Alarm Progra
The following screen views are statistical dashboards also available online showing real time financial
information:
~ Alarms ♦ Charges ♦ CoQedions ♦ Accounts ♦ ~
Charges CurreM Year Last Year
This Month $6,550.00 $6,725.00
Previous Month $54,160.00 S65,e15.00
This Qtr $60,710.00 $72,540.04
Previous Qtr $176,312.OQ 5202,051.50
Year to Date $384,958.25 $461,315.52
Char9es bv Tfm4 Period
500.000 ~ ; . . . - - -
400,000 300,000
j _ . .
200~000 Currera Year
100,000, Last Year
0 ~ -
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CryffioIf'(trr:) Dashbovd
Administration page with charges dashboard ,
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Spokane Vailey, WA Section 2
Contract to Administer City Security Alarm Program Technical Proposal
~
Alarms ♦ I I Charoes I Collections ~ Accounts ♦ I
Collections Current Year Last Year.
7his Monih $0.00 $5,565.00
Previous M1onth $43,957.86 $43,216.00
This Qtr S43,957.86 S46,781.00
Previous QV S156,763.01 5166,631.15 ~
Year to Date $327,443_62 5376,113.15
Copections by T1me Period cdlutlon Ititte
;
404,000 - ' ~
* 30dav~
~
300.000
' c 60 dar-,
200.000 ~ Curre~t t'ear { 90 da;. Percent
1 QO.OQO
~ last Yea< < 120 da, .
0-- .
J 4It. ~0?= 120 daY~- - -
~ o
4 20 40 EG 80 100
Q
CryFi'otf(b►r) Dashbaard
Administration page with collections dashboard
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02009 Public Safety Corporation 2-29 ~
Section 2 City of Spokane Valley, WA
Technical Proposal Contract to Administer City Security Alarm Program
As shown in the screen view below, many CryWolf Screen reports include `hyper-link' functionality.
Using hyper links, authorized City staff can click a mouse over any alarm registration/permit number,
invoice number, hearing number, or case number in a report will automatically display that item's
supporting 'tnformation, e.g. invoice, CAD incident data, on the screen. Supporting information may then
be viewed or printed.
;
~ . ~ • e_ _ ~.~tr ~ _ _ _ x 't~
rY &w w. rnaws roe+eb • a , - - ~
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;i ►waes~ , " ` -
7 J5 Id11nIbr. ►.p' ~y-+--..'irr . . . . x, w:. ....1/- i. . _ . . . . . . .
Administrative Site PlftgmlR " .
~ n,,,,,:,,,...,, . _ , , {
e. N~ , r x;
Jwisdiction N e:-
gG raakheg t+ccor
Accoun! FTatory
Laie~lod, [i.ar,•
.:,,r F,t~is~steEls'~:r~Yd14., h+s- , ~1 ' ~ ~ • ~
,`~i17f ~S RlOMS 35192 nE~ - . t..:... _
~Mi~ I~
r . : Lo« Jurisdiction o.ta
_ Name False Alar~~i~`~ S~
11 AfRES' ~ A:ca.ml 5.00
419 fT lc~farmat►m
±'3D[RII1. ~ - . S L+0
:r•:S;_t:T{e 4210Pc ,Uarwrdlxa4. Wersaii.
DEP9'i" ' Rr~ea ~ M92 S.00
3519 Q Loc"m T~ Rtii~
: 132 DER81 SG C~0
a 14: T '~me D`°RBtiCFf~$, SW iI
~ p~ ~ adlca TSO: R.E'.~'BROOK. S~ -
2619 . ;4 ; :SS
39' DFJCBY CJT'Si &ll.l Fff1D, phO^w 1
1131 GDII.UC CT Phoac 3 5200.40
DF7tRY C171' BIC.I.L►BDS, e~tei ~ 5~ dD
4100PRESTONWY
3c193 DFRSYCI7YBUFM. ~urte~t
=a .mcw . 5.00 ~
Example of Hyperlink Access to Supporting Documents
2.D.6.3Proven Collection Techniques .
With half a million false alarm charges processed annually, PSC has extensive experience in violations ~
processing and collections. Our solution includes a variety of techniques to help the City collect fines ;
including multiple and varied noticing, "skip-tracing" of bad addresses, and other targeted collection
techniques.
A successful billing and collection program sends the message to alarm companies and alarm system
owners that first, the City has the capability of accurately identifying the responsible person, and
second, the City is serious about collections. PSC has established and manages dozens of notice and ;
collection programs across the country. Our highly successful billing program is evidence of our
continual commitment to our client cities and counties and provides a highly reliable method for direct
communication with citizens who do not promptly satisfy their obligations.
i
Our billing program's success is largely due to our constant and continual tracking of complex processes
that generate exceptional revenue for our clients and partners. This includes tools such as dynamic
notices with varying font and color, enforcement sanctions such as credit bureau reporting, and ~ 2-30 02009 Public Safety Corporatlon .
Spokane Valley, WA Section 2
Contract to Administer City Security Alarm Program Technical Proposal
effective skip tracing procedures to update address information. Our alarm violation specific experience
makes PSC the most qualified firm to partner with the City to implement an effective alarm billing
program.
A sophisticated and fully integrated alarm processing and billing system is the key to the billing process.
The process will include:
• A strategic, tailored stream of follow up notices
• An online notice management system for quality control and program analysis
• Comprehensive, in-house, high volume, mail house capabilities to ensure printing, insertion and
mailing of notices
• Rigorous quality control to ensure timely and accurate communication with the public
Permit and violation level invoices are provided by the system, allowing for customized and effective
billing. Two separate billing streams, one for violation level bilting to alarm users and one for permit
level billing to alarm companies are accomplished using parameter tables to determine which type of
notice is being generated.
Violation notices can be formatted and have the capability to include multiple violations on a single
notice if required. All invoice inforrnation and formatting is customizable. Violation notices show balance
forward information and, depending on the notice criteria and eligibility of the violation, a detailed
listing of all outstanding violations may be attached to any violation notice. Bills will have a scan line on
the remittance document, will provide a stub to accompany payment, and will show a dedicated toll-
free Spokane Valley alarm program customer service number for assistance. All billing and other notice
formats will be tailored to meet the exact requirements of the City and will be reviewed with City
program management prior to use.
The system's billing process evaluates each violation separately for billing. Each violation is evaluated
individually and scheduled for a particular activity, such as generation of a delinquent notice.
PSC will review all billing criteria with the City and program managernent at the beginning of the
program allowing the City to sirnply select the required criteria. Efficient scheduling and production of
notices ensures that notices reflect the most current and accurate information possible. PSC ensures all
notices are created, the notice register reviewed, and revalidated before notices are printed, inserted
and mailed, generally the next business day after violations occur.
2.D.7 Generate and Mail Registration Status Changes to Individuals, Businesses ~
and Alarm Companies '
~
The PSC processing staff will produce and mail notices of all registration status changes to individuals
and businesses. CryWolf allows Spokane Valley to define its own registration status terms such as
pending, active, expiring, expired, suspended, and revoked. The system is also designed to automatically ,
~
02009 Public Safety Corporation 2-31 ~
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i
Section 2 City of Spokane Valley, WA
Technical Proposal Contract to Administer City Security Alarm Prograr
generate notifications of these status changes so that none are overlooked. For example, we intend to
trigger expiring registration letters 30 days prior to expiration, if acceptable to Spokane Valley.
In addition to mailing status change notifications, PSC is able to automatically generate email alerts and
customized, outgoing voice mail via our proposed Integrated Voice Recognition (IVR) system. An
example of an automated email alert is shown below. The sample alert was created for repeat offenders
and can be easily tailored for alarm users with registration changes.
"Ei~Edt ~ew °~U~°+~'.'~-~ , e~ ~ . _ _ r , r '~s; ~ _ • .
eo N i-^'`j
koex edrem (e3iae*p"=kty-(p.co4 Sent Tut8/qQ04 4:39 PM
Tx K►,i& cc: .
SL&jecb Automiud Crr'NOtf Notllicamn: pepeat Olfrders 3ctSfication to AeteaL WfeLde=_
NctS2Scasion Dete: C/4/2949 ir
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•
Account: 5936
StiIIE, ELIZAB£IH i
12 9 S LQIN CZ t:
' A'7YTCiAN, OS 94999 t
Phlt (833) 333-7191
Fh2f
Fsl: 1333) 385-1131
IIh2 :
I7!1e is an anLCiaacad email aotti2cacicn sesnltlcq Sram es excesilv!
nuabeS oZ iala• ala=s sn tT.e prsvionD gear.
t '
r ;
Lav Ln:oxemeas re_aonael reapoed to theuzrsds a1 ialae ales2r" Ca123 k
yearlY•
ihese enrucuasuy zeiposaes IlDL'1Lt1 in u eao-w bti:reen _a naaFc•.re:
snd caats te Lhe eituezs. Evezy Year Aenlzedn oZ tLai:aands or doLars
'ese euFeaded =eapencir.q to felae 616rID calln; vhich 2a ctua s_dnc=s c`e
tlme evaileble w reapond co resi emerqencite.
I Nozk rtlth ns. TcqetN.e= ti-e cnn aate a cU.iference. ~
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2.D.8 Ensure That Only Those Alarm Systems Located Within the City are Being Registered and Bi{fed for False Alarms
CryWolf processing staff will help ensure that only alarm systems located within the City of Spokane
Valley are being registered and billed for false alarms. As shown below, CryWo1f is designed to geo-
validate (GeoCode) addresses as they are entered through the registration process. Once validated,
these addresses will be the alarm locations referred to in the billing process.
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~ 2-32 02009 Public Safety Corporation
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Spokane Vafley, WA _ Section 2
Contract to Administer City Security Alann Program Technical Proposal
A1241 I I Irf:r'Yj JF~i rF-;uii» 1
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[
Nt `l%!t 1 I _ sesr . - }~•'Y_+7~1~f~
sY, ` _ :»ac ~ Sf.vxL~s ~:GR'►:iGi
(•~•~i~sa.,) N.n}+^.!,) :y.or(}d:,~r~.~.~ fm4x+r~~l+~craJvir,~y}c, fi~ar.rn:lr,
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Fy-.;;;. ` . , . . , ~ t,4 ~ • ~ ~ ~ 'i - .
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As shown below, our CryWolf system can geo-validate addresses based on either an address database or
through Geographic (Map) tnformation System (GIS) technology using ESRI standard electronic maps
provided by Spokane Valley. Based on our experience, the most effective approach would be for the City i
of Spokane Valley to provide us an updated copy of the same GIS database used by the CAD system !
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fryI I Swth ~ lc1s:ErM1 ~~ArdpI 11:00
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ddk.~ ~~.rq ~,EZ~.^c:.~:,:F~ f~ ~ 1 I ~o~ p~■ x ~
r.rA p~~,rcu r 1.
S!x f~nU 1 loU .►nRlf ~ Ic Ft.e I Fua ! 5eey I t.q~ I-
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'ft" 1 1zi! 1251 Im ~Sfi+'iiON UI
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Geo-file venfication ,I
Address validation is performed on registration applications received by mail, by telephone and online. ±
Online registrations that do not validate immediately alert the registrant and request that the registrant
call the toll free alarm program number for registration assistance. This ensures that a registration is not
rejected because of outdated geo-file information or misunderstanding by the registrant.
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02009 Public Safety Corporation 2-33
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Section 2 City of Spokane Valiey, Wq
Technical Proposaf Contract to Administer City Security Alarm Program ~
2.D.9 Provide a Toll-free Phone Number to Assist Citizens and Businesses and
Answer Questions as to the Administration and Billing of this Program
PSC staff will be available to assist citizens and businesses and answer administration and billing
questions by telephone toll-free. This customer service support is available 6am - 5pm Pacific Standard
Time (PST), Monday through Friday, excluding national holidays.
A Voice Mai1 system with customized Spokane Valleygreeting and script will be used to capture calls
made at other times and for immediate capture of registration information. Any messages received will
be responded to the next business day. ;
PSC utilizes a Language Service to provide extensive language support. This same service is used
successfully by thousands of public safety organizations nationwide. Accordingly, we are abfe to provide
language support for 175 spoken languages.
We also provide an array of communication choices for the hearing impaired including Email, Text relay,
Video relay and TTY forrnats.
We are also unique in offering multilingual correspondence options. Our technology can generate
letters, notices and forms in languages other than English. We currently use this capability extensively in .
Canada for French and bilingual correspondence.
PSC will act as the single point of contact, availab{e to assist citizens and businesses, and answer
administrative and billing questions by telephone. A dedicated, Spokane Valley-specific, toll-free
customer service support line is available 6am - 5pm Pacific Time Monday through Friday, excluding
national holidays. A voice mail system with a customized greeting is used for calls to leave messages if N
the calls are received outside of the designated business hours. After hours calls are returned promptfy .
the next business day. The toll-free number is published on the alarm program website we host, as well
as on all invoices, false alarm notices, and other correspondence.
,
PSC customer support staff is located in our 10,000 square foot program support offices in Waldorf, MD.
VO(P Phone System
High Volume Equipment
Spokane Valley Line
t ~ 3t~c ~ '`t.:; ~ a •~s F-
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CryWolf" Support Center
(10, 000 sq ft) P
~ 2-34 02009 Public Safety Corporation
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Spokane Vailey, WA . Section 2
Contract to Administer City Security Alarm Program Technical Proposal
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All of our services staff are PSC employees and include no subcontract or consulting personnel. PSC .i
employs a staff of more than 25 people including 16 experienced alarm program support personnel. We ~
use various processes and tools to ensure the highest quality of customer support. ;I
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• Spokane Valley -specific operating procedures (SOP) ;
,
• Tailored telephone scripts and frequently asked questions 'i
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• All customer service staff attend professional training programs
• Staff background checks and probationary periods '
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• Call monitoring and recording ~
!
Customer service representatives will respond to citizen and business inquiries based on fact sheets pre- i
approved by City of Spokane Valley alarm program administration. E
i
Customer support is more than a requirement to PSC, it is a commitment. We appreciate and value the
trust that the City of Spokane Valley would place in our company to support and communicate with their citizens.
2.D.10Provide the City with Lists of New Registrations and Suspensions on a ~
Daily Basis '
PSC offers multiple methods to notifying the City of new registrations and suspensions on at least a daily
basis. First, as shown in the screen view below, PSC will provide Spokane Valley secure, real-time (not :
weekly or daily) access to online reports of new registration, suspension and other alarm information via
a dedicated, encrypted, security certified, administrative web site (described more fully below under
"Secure, City Access").
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i02009 Public Safety Corporation 2-35 ~
Section 2 ~ City of Spokane Valley,
Technical Proposal Contract to Administer City Security Alarm Pro4
Spokane
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IMMEMEMELTANR
Second, City administrative and Communications staff can benefit trom proactive, automated daify
email notifcations that can be tailored to include listings of new re istrations and sus ensions as well a g P
other critical information.
An example of an automated email notification is shown below. This functionality was implemented in
Arcadia, California earlier this year and is used by alarm program managers to receive key program
metrics via handheld devices. ~
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: 2-36 U2009 Public Safety Corporation
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' Spokane Valley, WA Section 2
Contract to Administer City Security Alarm Program Technical Proposal
~ >r r• •
From: Q_' 'tryvvolfgpubllaraTetYao►P.com • Senr Tue 8/4/2009 7:00 P.
TO: ! .`~S~r ..cl :.y . , 4 "':"+i\ ^,1 i. ;s•,....~'~1 +i . •i^'J.US . . .
Ca '
Subject: • 'a DatlY 5tetistits
ptat3atica ns ot : 8/4l2009 7:00:00 P24
C-over:srnaat . . . . . . . . . . . . . . . 2
lvon-Reaidential.......... 2129
Reaidential 4192
Schaols 21
3otai Accounts 5349
Tata3 CharQe3 to date........... 5265,4a5.00
Tota- 8aidlEecra•A to clate....... $195, 665.50
False A1armm Chrxrged: 7/1l2009 - 7/31/2009.... $14,100.04
False Alarms Pa3d: 7/1/2449 - 7/31/2009....... $5,100.00
False A1arrns Chargred: 8/2/2009 - 8/4/2009.... $1,100.00
Falae Alarms Pa2d: 8/1/2409 - 8/4/2009....... S0.00
Falme Alarmm Caaxged to date.... S51,300.00
False A1ar= Paid Lo date....... $22,200.00
' Scheola' falae alarm.s between 4/! /2009 aad 8/4/2409 (Inc1n31ve) 29
HOLLY AVENUE EI.EIdTN?ARY SCHO 5
fi3 GH S CM00L . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Hlts..: Q~~CS £LEMFNTrA32Y SCii . . . . . . . . . . . . . . . . . 4
DALdA 2!I DD"s.£ S CI300L . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
rar.rTMn r_ancslr Ft.rVFM-rnav cr-un ? '
Automated email notification
Third, we will work with Spokane Valley staff to specify and configure a process for transferring alarm
permit data to the City. We can use the same approach as we successfuily use for the City of Spokane to
update the Northrop Grumman CAD. This process includes automated report delivery of 90 Day
Delinquent and No Response to the City alarm coordinator for review and approval. Once the update
information is accepted by the City, the information can be given to the County CAD Staff to update
CAD.
2.D.11 Provide Secure Database Access via the Internet for the City
We propose going much further than required in keeping the City informed of Registrations and all
other aspects of the False Alarm Program. Specifically, we propose providing selected Spokane Valley
staff reaf-time access to CryWo{f via our fully web-based administrative data access and reporting
system.
CryWolf includes a virtually unlimited number of financial and statisticaf reports with various date and
data filters, and format choices. In addition, CryWolf processing staff has access to unlimited custom
reports through a built-in report generator. The system can also generate individual account histories
that include payment dates and all actions taken regarding an individual account. Examples of the
reports are shown on the CD provided in Appendix B of this Proposal.
02009 Public Safety Corporation 2-37 `
- Sectian 2 Ci#y of apokane 'U'a11ey
Technical Proposal Cvntract to Administ+er City Security Alarm Pro
The follouarang is a partral listing of the standard reports av^aiEable in our CrryWolf aIarrn administra
system. These reparLs are custamizable tv meet the City's requirements. We wtfE also tailor an or
repot-t menu that provide 24/7 acces5 tv the rr7ast often needed reports setected fram the avail;
reoorts }aelovu. .
. ~ Genefal
o Review Account History
o Workload Snapshat by Date Range
o List A~counts Reeeiving Certain Correspondernce
c LISt AcCC111ntSfor "`F~~spot15e ReqWrEd" Col't"eSpotldEnCe
o List Top Offentfers by Jncide,rrt Date Range
o Special Categ,ory Report
o Review Appeal Hearing
o AppeaC Hearings Listing/Statisticat Report
o List Pending Nearing Req!uests
• Charge/Payrnent Related
o PayJ1'1eflt Tally $heet
o 5earch Payments by Check Number
o Aging Repart (using Date Letter Sent) °
ca Delinquent A+ccount Analysis Report
o Charge and payments Controlfed by Date Range
• Alarm Cali Fielated ;
0 AParm. Listing by ancident Date Range
c) Alarrn Cvur~ty by Premise Type
* Alarrn Stafistics by Rnciden# Date Range r Alarm Statistics by LDcatian
* Registratio~ Related
f
0 List Expering FfegistratiQns by f}ate Ftange
o Regis#rations with recoded bad addresses
o Registrations lrsted as bankrupt
• Alarm Cvrnpany Related
c, Coun# registration by alarm cornpany .
o False alarm dispatch rate
c LFSt expiring alarm companies kay date range
o List registrations by Alarm Com}~~ny -
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~ 2-38 @2009 Public Safe#y Corporation
Spokane Valley, WA Section 2
Contract to Administer City Security Alarm Program Technical Proposal
~ ~o~.,: i:c ! C-i.t:. Goc• I:i;,~ t
cnra~e
jXbIley.
False Alarm Reducticn and Administration
Welcome City of Spokane Valley Alarrn Fro.jr.vr,i Ac9ministr-ator
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Administration page with Tailored Reports Menu i
As shown in the screen view below, all CryWolfScreen reports include'hyper-link'functionality. Clicking ;
the mouse over any alarm registration/permit number, invoice number, hearing number, or case ~
number in a report will automatically display that item's supporting information, e.g. invoice, CAD ~
incident data, on the screen. Supporting information may then be viewed or printed. I
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02009 Public Safety Corporation 2-39
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Section 2 City of Spokane Valley, V
Technical Proposal Contract to Administer City Security Alarm Progr
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Example of Hyperlink Access to Supporxing Documents
All reports can be saved as PDF through the program (no external software required) or as Rich Text
Format (RTF) for reviewing and editing in word processing software such as MS Word or WordPerfect.
2.D.12Provide Limited Access via the Internet for Alarm Businesses for Alarm
Registrations and Registration Status
In many communities, Alarm Companies have benefited from our ability to host an Alarm Company
website providing limited access for Alarm Companies to enter alarm system registrations and view thei
own customers' false alarm performance. An example of an Alarm Company website is shown below:
~ 2-40 02009 Public Safety Corporation
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- - - ~
Spokane Valley, WA Section 2
Contract to Administer City Security Alarm Program Technical Proposal
~S,• , ~
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02009 Public Safety Corporation 2-41 ~
Section 2 City of Spokane Valley, WA
Technical Proposa! Contract to Administer City Security Alarm Program
Sample Online Alarm Company Screen
Alarm Companies have access to their own customers only. They have many search capabilities to look
up an account. The account information will be provided, including status of the account, the ability to
update the account, or close the account if the account is no longer active with the alarm company.
In addition, they have access to alarm company specific reports, such as top offenders, and alarm
statistics for their customers. They can view their billing history, change their own passwords and
contact PSC through an email from the website.
We expect that this offering would also be well-accepted by alarrn monitoring companies doing business ~
in the City of Spokane Valley and enhance cooperation among the companies, their Alarm Association
and the City False Alarm Administration Program.
2.D.13Provide Ability to Register Security Alarm Systems and Business Alarms
Systems via the Internet and Telephone or Interactive Voice Response
2.D.13.1 Online Registration (via the Internet)
The proposed CryWolf alarm tracking and bil{ing appfication includes interactive on-line access
capabilities. This function provides the ability for an alarm user to register and access information about
their account on-line. In addition, we have provided the capability for alarm monitoring companies to
- have limited access to information about their own alarm customer accounts.
The Alarm Administrator will a{so be provided secure online access to make changes to mailing
addresses, phone numbers and contact information for alarm users and alarm companies, as required. '
As shown in the sample Screens below, PSC will provide fully interactive, secure onfine (web-based)
alarm registration for alarm systems. This functionality also allows alarm users to review their
registration status, update contact information and renew permits online. This web-based registration
may be used by both alarm users and alarm companies (to register their alarm users) and is currently in ~
use by numerous CryWolf clients including a number of the references provided in Section 3-
Management Proposal. .
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; 2-42 02009 Public Safety Corporation
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Spokane Valley, WA Section 2
Contract to Administer City Security Alarm Program Technical Proposal
S"pokane
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~ 02009 Public Safety Corporation 2-43
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.I,
Section 2 City of Spokane Valley, WA
Technical Proposal Contract to Administer City Security Alarm Progran
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Falsa Alarn Reduc:+cn and Adim.-iislraten
Online Repistrauon
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Sample Online Registration Screen ;
Online registration and access offers important benefits such as citizen convenience, data accuracy, false
alarm awareness, greater compliance and more timely information. It also increases the responsibility to
ensure that very sensitive alarm permit data remain secure.
All web access to CryWolf maintained alarm information takes place over secure, encrypted, secure
socket layer (SSL) online connections.
~ 2-44 02009 Publ(c Safety Corporation
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Spokane Valley, WA Section 2
Contract to Administer City Security Alarm Program Technical Proposal ~
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2.D.13.2 Registration by Telephone
In addition to the internet, at anytime citizens can contact the dedicated, toll free Spokane Valley Alarm ;
Program telephone number for registration assistance and to register. We typically use telephone ~
registration as a convenient and citizen friendly alternative for those registrants that have trouble
understanding online registration or are rejected online because of failure to meet address validation ~
criteria. In those instances, registrants are directed by the website to toll free telephone registration. j
2.D.13.4 Registration by Mail ~
Because some citizens either do not have access to the internet or prefer not to transact business over
the telephone, we always provide Citizens the option to mail their registration in for processing. In order
to avoid the confusion of multiple mailing addresses for different program purposes, we arrange with
our bank lockbox service providers to use the same mailing address for payment remittances and other
correspondence such as registrations by mail.
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2.13.1413evelop Written Educational Materials for Citizens and Businesses
Public education and awareness will be a key component to generating public support for the City of
Spokane Valley Alarm Program. A well-executed campaign will assure acceptance of and compliance '
with the program while reinforcing the message that this is a safety program aimed at maximizing police t
officers availability through minimizing false alarm calls. Working with the City of S'pokane Valley Police
Department, PSC will design and implement a comprehensive public information campaign modeled
after similar successful false alarm program campaigns to enable the City to reach all of those potentially ~
affected by the false alarm ordinance provisions, thereby assuring the highest degree of compliance and ~
public support. ~The primary message of the public education campaign must be that each- and every citizen of Spokane ~
Valley is responsible for properly registering the alarm systems in their homes and businesses. The {
public will understand that the Spokane Valley Police Department will continue to serve and protect '
them by responding to emergency but they must also understand the amount of police resources that .
are drained daily responding to false alarms. The public education campaign will help the public
understand their role in minimizing the false alarms so that police resources can be applied elsewhere.
PSC has extensive public sector management experience - over half of PSC senior managers have public
safety and law enforcement backgrounds. Based on our experience working for the public sector, we are
well aware of the importance of implementing an effective communications campaign when introducing i
an enhanced initiative such as the Alarm Program in the City of Spokane Valley. ~
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In order to address the public concerns, PSC intends to identify specific target audiences by working !
closely with the City and private alarm companies to develop a baseline database that encompasses all
registered alarm owners. Once identified, PSC will commence the following activities:
02009 Public Safety Corporation 2-45 ~
SeCtdoli 2 CIty of SpQkane ~~~ley, WA
Technical Proposal C~ontract to Administer City Security Alarrn Prograrn
. • Produce a direct mail rnessage that introduces the new program and lays the foundation for the vn-
gai ng message whiie answedng the very basic questions.We can wark with City inforrnatian
managers ta craft and disserninate rnultifingual messages as required.
• 5elect the proper vehicfe to ctisseminate infvrmation to specific targe'ted constituencies.
o Dev!efop newspaper advertisernents far neighboncoad newspapers announcing the new
program w'hile explaining the advantages of for the residents
o ldentify and schedufe time for Iaw enforcernent presentations at sef+ected eivic assvciations
and n+eighboncovd vrganizatiQn meetings o Develop radio PSAs utilizing recognized and respected public officials, poliee, vther public
safety stafF, senior citizens and com munity Ieaders to ca rry the message
.
o Stage a "Thank You" prese:ntatfon and annual "State of the Program" follow up
presentations to the Mayor and the City Cauncil far their hard work and dr`ligence, uuhile
expfaining v+ery briefly the advantage for all residents and the pasitive impact this program
has un the City of Spokane Val ley and the Spokane ValCey Palice Department
fn nrder to streamline #he process af#er f naE approval of the PSC public awareness campaign by the City,
PSC wif I ciosely+ rnonitor the rcr4e of the public education and mariceting campaign.
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2.D.15Develop and Conduct FaIse A1arm Prevention Classes
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As we laave dDne in many other alarrn pr~grams, PSC will provide assistance to promote the aIarm f
• pragram as requested by City of Spokane 1laIIey in the following areas:
• Work with the +City to design the web-hasedr alarm sehool curricuCa and educational rnateriais As we have done in many ather locatsons, we will tailor and hoskk a dedicat~d City of Spokane 11alley.
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Alarm Program website stmilarto the one sMown beIow. ,
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~ 246 @2009 Public S2fety Corporatic
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Spokane Valley, WA . Section 2
Contract to Administer City Security Alarm Program Technical Proposal ~ .,:n...teR:nr►-i:sf..y.re•.
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Spokane Vatley False Alarm Reduction Program Home Page
This site may be iinked to the general Spokane Valley City website and can provide Citizens and .
,
businesses continuing alarm education by presenting False Alarm Reduction Information and providing f
access to an online Alarm Awareness Class (Alarm School).
The online False Alarm Reduction Program information can include:
I
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• Alarm Ordinance
• Appeal process
• Registration requirements
• False alarm fee structure ~
Reinstatement requirements `
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• Unregistered users
• Law Enforcement response guidelines ~
As shown in the sample screen below, we also host an online Alarm School in multiple cities. The first
sample screen shows the 9th step (screen) in a multi-step process where online visitors, via secure logon,
are provided tai{ored questions and answers about the causes of false alarms and how to prevent them.
Once online visitors complete the multi-step education process they are provided an online test (shown
in the sample screen belaw). This testing process automatically draws a random subset of questions
from a farger question universe to help ensure that the test varies from visit to visit. The test results are ~
02009 Public Safety Corporation 2-47
I ,
Section 2 City of Spokane Valley, WA
Technical Proposal Contract to Administer City Security Alarm Prograrr
reviewed with the online visitor and the test "pass or fail" result is written to the visiting alarm user's
account history.
Sp~l:an~\'~ . . . . .
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n,ac'* KI Nuw If'r Wna to bce ltow you do. CDCII tE1C O4A1W1 LO sIJIS CdllUvy IIIC ttlrL. ewod wc+.i
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Online Alarm School '
• Consult with the City on approaches and content to inform the general public of the alarm
ordinance provisions via broad-based, false alarm, public awareness program using major print
(newspapers) or electronic (N, radio, city website) media. As part of this assistance, we are pleased
to discuss what other communities we administer are doing to raise public awareness and provide
sample press releases employed; • Consult on point of purchase displays, brochure production, fafse alarm notification stickers and
distribution to new and existing registered alarm sites, and other support as needed to effectively
administer the program
Of course, some of these approaches will be included in the dedicated Program website we will create
and host for the City of Spokane Valley.
2.D.16Support the BillinglSuspension/Revocation Appeals Process
PSC fully supports hearings and appeals as follows:
. • If a citizen or business wants to file an appeal, PSC can email or fax the appeal form to them. The forms and appeal instructions will also be available for direct download from the City's website, if
desired.
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~ 2-48 02009 Public Safety Corporatlon.
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Spokane Valley, WA Section 2
Contract to Administer City Security Alarm Program Technical Proposal
• Our system can quickly assemble pertinent information and reports to document all billing,
revocation and other decisions. Our false alarm program staff will forward this documentation to
the City staff evaluating the appeal or this documentation can be directly accessed by the City staff.
• As shown below, our CryWolf processing staff uses a fully integrated Hearing and Appeals module to
apply the results of an appeal. This module is dedicated to tracking and accounting for the filing and
adjudication of hearings and appeals, and allows for the reduction of fees, reassigning of alarm calls,
and even the deletion of calls as required. All hearing results are tracked by registration and can be
reviewed as needed. This module is designed to process a large volume of appeals as evidenced in
Baltimore County, MD, where approximately 800 appeals are processed each month. We can accept
(email) written appeals request or paper (mailed in) written requests
• Our system is designed to automatically generate a notice of the appeal results for mailing to the
resident or business. PSC staff will mail these results. These notices will be tailored to Spokane
Valley needs and can include special appeal categories defined by Spokane Valley, such as weather.
Ftd~iiv.`~.s~.~i._^_°[K_':1.~9er'~'~~F-/N~r•_:-~i~~~t:2~:4~~li~r"</rti.~~..~~_'.i.,..~.i_-.r~ t:x t_, . . .
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Hearings and Appeals Screen
02009 Public Safety Corporation 2-49 ~
Section 2 City of Spokane Valley, WA
Technical Proposal Contract to Administer City Security Alarm Program
2.D.170ther Services Specified by the Bidder
Provide Delinquent Collection Coordination Services
PSC works closely with clients to formulate the most effective approach to maximize the collection of
delinquent accounts. At the direction of the City, and in compliance with local ordinances, PSC will
oversee the process with the goal of maintaining goodwill with citizens and the business community.
Beyond the standard 30, 60, 90 day notifications and account statements such remedies as skip tracing,
third-party collection agencies, and property lien filings will be employed at the City of Spokane Valley's
direction. , Option to Operate the False Alarm Program Internally . ,
Because we also license the industry's leading false alarm technology, CryWolf, for internal use, we are ;
able to offer Spokane Valley an option to bring the false alarm program in house in the future, if desired. '-i
We believe this option provides Spokane Valley maximum flexibility to change their approach to false j
alarm management without the likelihood of wasting their initial investment in creating an alarm :
database. The fees for converting the system to in-house operation will depend on when this4s done and the number and type of system licenses selected.
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~ 2-50 02009 Public Safety Corporation
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City of Spokane Vailey, WA . Section 3
Contract To Administer City Security Alarm Program Management Proposal
3. Management Proposal -
As described in this Section, Public Safety Corporation (PSC) offers the City of Spokane Valley
unparalleled corporate experience and qualifications to implement and manage the tasks required for a
highly effective false alarm reduction program.
HlGHLIGHTS
■ Ten years experience implementing
3.A Project Management false alarm reduction programs for
PSC is a technology services company specializing in 170 clients, including three
false alarm management and administration solutions. Wcrshington agencies
Founded in 1999, PSC's mission is to improve the
efficiency and effectiveness of emergency response by ' Provide folse alarm administration
public safety personnel. Since its inception, the services to 24 clients, including
company's false alarm management solution, CryWolf, Auburn ond Spokane in Washington
has helped hundreds of local law enforcement agencies ■ Single service provider with 100;6
reduce false alarms, increase the collection of fines, and control over the proposed services,
improve the operational efficiency of false alarm i.e. no subcontracting or outsourcing
processing.
■ Currently interface with IVorthrop
Widely recognized as the leader in false alarm solutions, Grumman [AD systems in eight
PSC has provided false alarm systems and services since lotations
its founding ten years ago. Alarm billing and tracking remains the company's primary business. ' Converted alorm dota to CryWolf
from other dotabases in 120 olarm
PSC is headquartered in Waldorf, Maryland, a suburb of programs
Washington, DC. In addition to our corporate
headquarters, we have staff located in the San ' Program Manager with 20+ yeors
Francisco, California; Denver, Colorado; and Palm Bay, faW enforcement coreer nnd
Florida metropolitan areas. experience implementing more than
90 folse alarm programs .
All alarm management and alarm systern development
■ More than 25 dedicared alarm
services are performed 100% by PSC staff. In addition,
all of our alarm management and systems development Program staff including a large
services are performed by PSC personnel within the support team with extensive law
enfortement, financlal, and false
United States.
alarm backgrounds
PSC knows and understands the.business of false
alarms. Hundreds of cities and counties across the ' Strong, in-house technica/ teom with
United States and Canada trust PSC technologies to 100°rb control over our patented
manage and, ultimately reduce, their false alarms. CryWolf alarm technology including
software development,
Technologically advanced systems are critical, of course, CAD/financio!/web functions,
but they must be deployed by experienced and inrerfoces and data conversions
qualified personnel and employ appropriate controls to
ensure project success. Our extremely qualified staff ' Strong finoncial controls overseen by
and alarm program experience ensures contract success an in-house Certified Public
Accountant (CPA)
and citizen acceptance.
02009 Public Safety Corporation 3-1 :
- .
Section 3C . City of Spokane Valiey, WA
Management Proposal Contract to Administer City Security Afarm Program
3.A.1 Project Team Structure and Internal Controls .
PSC's project management structure and controls consist of three components: a well-defined project
work plan that establishes a realistic baseline for performance, a management infrastructure that is well
established and proven continuous performance monitoring. An overview of key features of each
component follows.
3.A.1.1 Project Work Plan
The project work plan and schedule provide a baseline for project performance. This plan includes y
major milestones, customer coordination meetings, and major activities and timeframes. This will be a
living document and will be updated as the City and the PSC team proceeds through the activities. In
addition, the work plan will include oiher information such as time-phased resource requirements and
project scope. Please refer to the detailed work plan included in Section 2.13 of this Prbposal.
3.A.1.2Management Infrastructure
Our management approach and infrastructure responds to client needs and leverages the skills and
experience of the PSC Team which is more fu11y described in Section 3.A.2 Staff Qualifications and
Experience. Sound internal controls are the foundation our proposed management infrastructure.
These include:
• Assigning a single point responsibility for each functional area
• Minimizing management layering to enhance responsiveness ;t
.
• Maxirnizing resource utilization -
• Maintaining flexibility to quickly adjust resources to meet changing contract requirements
• Developing and maintaining clearly defined lines of responsibility and authority
<
h
• Avoiding costly duplication of effort
The project manager and implementation team will be responsible for establishing the management ~infrastructure to meet the project goals. Specifically, they perform the following tasks:
-t
' • Refine the project organization and staffing plans following contract award to ensure clear lines r:il
of authority and communication and inclusion of all functional requirements
i. Implement sYstems and Procedures to suPport business oPerations reguirements (budget
management and tracking, schedule tracking, purchasing, invoicing, and project status
reporting)
• Implement a project quality assurance program
• Enforce clear lines of authority and communications among project staff and between project
and Agency staff
The single point of authority is critical to the infrastructure. The PSC Project Manager is responsible for;:"
ti
all aspects of the project, including scheduling, staffing, technical performance and will serve as the
primary point of contact to the City's Program Administrator.
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~ 3-2 02009 Public Safety Corporation,`
.
i
City of Spokane Valley, WA Section 3
Contract To Administer City Security Alarm Program Management Proposal
3.A.1.3Continuous Performance Monitoring and Control
It is PSC's practice to monitor and rneasure performance from the contract start date. A variety of
mechanisms will be used to assess performance and identify emerging problems or areas that need
improvement. As overview of the principal methods follows:
Project Management Planning and Tracking Systern -To ensure that performance meets client ;
expectations, PSC tracks and measures project production, cost, resources and schedules. The
project manager will review these elements and respond with necessary adjustments. The PSC ;
project manager along with the City's Program Administrator will also review and use the results in
strategic and process improvernent planning. ;
Project Reporting- Project reviews and coordination meetings are the primary means for ensuring ~
that al) aspects of project status - including progress, problems, and solutions - are uniformly :
known to all parties involved. This management approach encourages candid, open discussions at
every level. ;
Project Control - Project performance is controlled from several perspectives: cost, schedule, and ~
quality. ~
Cost Control - Cost controls are established to provide the necessary data to ensure budgetary ;
compliance.
Schedule Control - Schedule controls are established for the project, from implementation to
intermediate milestones to ongoing operations. Schedule tracking reports provide the project
manager with detailed information to respond to issues and ensure timely submission of
deliverables.
Quality Control - Quality control protocols, which include problem tracking and resolution, as well f
as risk assessment and management, are applied throughout PSC's program management process.
Because Quality Assurance is integrated into project operations, timely performance, control of `I
program resources, accurate monitoring of progress and sound fiscal accounting can be provided
throughout al) phases of the program. ~
3.A.1.4Prograrn Interactions and Communications
PSC's quality control measures provide a proactive means to identify problems before they become
issues. Experience has shown that strong lines of communication with the client provide for a successful program implementation. To ensure effective communication with the City of Spokane Valley, we recommend establishing a schedule for status meetings for the duration of the project. These meetings
will help establish a partnership between the two parties.
3.A.1.5Production Control and Infrastructure ,
Our WaldorF. Mar1/land office processing facilitY is alreadY equiP Ped to handle the processing volume of ~
. ;
the proposed program, and will accommodate anticipated growth. Existing computer, communications,
telephony, high-speed internet, and mailing facilities can support the proposed services as well as ;
;
substantial increases in production volumes. The processing facility operates from 6:OOAM to S:OOPM ~
Pacific Time.
I ~
02009 Public Safety Corporation 3-3 :
5ection 3C City of Spokane Valley,1NA
Managemen# Rroposal Cvntrac# to Administer City Securify Alarm Pr#gram
flur customet'senrice staff is also supported b}r an Internet Protocol (IP) telephone sy5tem, which alerts
, staff to the ic[entity of the alarm program beforg the teSephone is answefed, an integrate'd cali
monitaring and recordirag equipment, and an 1ntegrated Voice Recognition (IVR) appliance. This system
a IEows callers ta be treated i n a persvna l a n d professional ma n n e r with aCity of Spo ka ne Valley specific
telephone answering script and tailared answeTS ta expeeted questions. These tovfs ha+re helped
es#abaish our nationaf reputation for FaNgh quality customer suppurt,
3.A,.2 Staff QualifEcationslExperience
Our alarm adrrYinistration services staff has more than 50 years of alarm processing experience. RSC
~
persorrne1 haue proven expertise in the design, development, testing, training, implementat}vn, and
operation of false alarm reduction programs. 7his project wifl have the suppork of iradividua1s with
extensive knowledge of law enforcement operations, government processes, software engineering,
project manager-nent, and custamer service. 1A1e propose a group of individuals who possess the right
mix of alarm rnanagernent experienee for a pr+aject of this siae and scope.
The follawing proJect organization chart outlines a team which includes a prvject manager, technrcal
support graupA customer senrice support staff, corparate oversight, and accaunting rrtianagement. The
propased project team is currently in place and ready to irnnnec{iate1y begin administerirrg the Gity's false
alarm reduction program. Proposed staf# qualifications are surnmarized in this Section and more
detailed resumes are included in►4ppendixA.
,
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° 3-4 @2009 Puhlic Safety Corporatip??.
~
City of Spokane Valley, WA Section 3
Contract To Administer City Security Alarm Program Management Proposal
. _ . ~ : > xv.€~
' . . • •~±sr;~t `z y'~ . ~
City of Spokane Valley - Security Alarm Program,
y .
_ - ~ ~ , . , , ~ s.ty'~i~.~ r f't'c•a~syzl ~~~1 f
Pro'ect Team Or anization C~hart
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Spokane Va1ley
Alarm Administrator
' . ~ ~ ~ ~ . ~ . - _ . y~• ~ S~l' \ ''a.-Yq '~s i ~Y'~~ . _
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~ . . ' . { . . . ~4; a
~ Financial Controls
Pro'ect Mana Corporate Oversight
- ` J ger
leslie Greenbere ~ . :
~ Chuck Inderrieden, CPA Ed Chicca Teri Milier ~
Jifl Williams
- -
. .
. - -
• , ~ ~ `
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. . . - ~ , . . , . . . ~ . - . . . ~ . . . , ~ ; ~ . ~
Western ~ ` .
Technica! ' customer Qrdinance Outsource - ~
Su art ~ Services ,
pp ~ Support Cornpliance
] Y .
Team lead SpeCldlist
Vireinia Shannon ~ .
Rick Moore ,
Mar~aret Allen
Kyle Savage , Sarah Ann Cohey.
'.f_ _ - - - _ - _
~Y'_~ . . . ~ . . . _ . . . . . . . . ~ _ , - . . . . - - ~ . .i . - .
. , . . . ~ . . . . . . . ~ .
- Cu;tomer Customer ~ - Custorvier ~ Custome~ ~ Customer • tustomcr ~
~ Support Support Support Support Supp~ort Support
° Represectatives : Fe{xesentatives . Represertatives Reprcsertatives Representatives Represtntatives
, ~ ~ ~ - ~ - - - , _ . _ . . _ . . _ _ _ , . ~ - - ..~~...Y..:~. .r.,.- . . -
;~V .-2, _7 r`'} `~-i~ " _ 1~~1:7 ~ . - " ' . , , ~ " I
v
02009 Public Safety Corporation 3-5 ~
Section 3C City of Spokane Valley, WA
Management Proposal Contract to Admintster City Security Alarm Program
3.A.2.1 Project Manager
The Project Manager role demands an individual with extensive program knowledge and experience
with alarm processing. Acting as PSC's primary point of contact for the City of Spokane Valley, the
Project Manager is critical to the success of the project. Our proposed Project Manager has successfully
demonstrated and understands the importance of establishing a close working relationship with the
client.
In addition to serving as the overall point of contact and responsibility, the Project Manager monitors
and reports on the project status, coordinates all technical activities, reviews and submits all project
deliverables, and manages the PSC staff assigned to this project. PSC's proposed Project Manager for the
City project is Mr. Ed Chicca.
:y )f.. TMI.`' ~,~t ~T: ~ I ; lJ ZiF 1~~ •.Z . y~j . ' ' . _ _ . .
PROGRAM
ED CHICCA
. _ . . - _ - , . _
EXPERIENCE: Ed Chicca is a retired police officer with more than 20 years of law enforcement ~
experience, including five years as Commander of Information Systems for the
Prince George's County, Maryland Police Department. He also has more than 15
years of systems development experience. Mr. Chicca led the team that designed,
developed, and currently maintains the patented, CryWolf Alarm Management
System. He has also managed the implementation of CryWolf false alarm billing _
systems and services for more than90 jurisdictions
PRO.IECTS Albuquerque, NM; Arcadia, CA; Auburn, WA; Broward County, FL;
INCLUDE: Charlotte/Mecklenburg County, NC; Cincinnati, OH; Douglas County, CO; EI Paso,
TX; Fresno County, CA; Greenville County and City, SC; Los Angeles, CA; Larimer
County, CO; Louisville/Jefferson County, KY; Miami-Dade County, FL; Pomona, CA;
Riverside, CA; Sacramento, CA; Sacramento County, CA; San Luis Obispo, CA; t
Toronto, ON; Spokane, WA and Vacaville, CA. •
3.A.3.1 Technical Team
Our in-house technical team possesses the optimum combination of experience in alarm administration,
software development, systems interfaces to CAD, RMS and financial systems, data conversion, and
web-based alarm management functions. This team is responsible for alarm management technology
used by all our clients. Because this staff is employed by PSC, we can ensure that the numerous technical .
needs of the City are met quickly and effectively throughout the life of the project.
,
~ 3-6 02009 Public Safety Corporation
City of Spokane Valley, WA _ Section 3
Contract To Administer City Security Alarm Program Management Proposal
.
DATABASE ADMINISTRATION VIRGINIA SHANNON ,
EXPERIENCE: Virginia Shannon has been providing technical support to CryWolf alarm and
permit managernent system clients for more than five years. She has performed
technical services for more than 50 CryWolf system installations. Ms. Shannon
brings years of systems development and database management (DBA)
experience with various databases including MS SQLServer and Oracle to this
project. Ms. Shannon also has extensive experience converting and importing
alarm permit and incident data from legacy alarm databases for more than 20
CryWolf projects.
INTERFACES AND DATA TRANSFER KYLE SAVAGE
EXPERIENCE: Kyle Savage has provided his technical expertise to CryWolf since 2008. Kyle
possesses a strong technical background in interface development and data
transfer protocols. He has provided technical support on more than a dozen false
alarm solution projects including our administration services engagement for the
City of Wichita where he was responsible for developing a bi-directional interface
between the City's Northrop Grumman CAD and CryWolf False Alarm
Administration systems.
Prior to joining Public Safety Corporation, Kyle worked as a project manager and
programmer for a public safety software vendor.
'_.ti : . 74'Y j~cl ],,C.a . , 1; r r r 'St' v 7j..\ ~ 9.' ~ti. _ ! . . . . 53:. . . . ~L-- - r 'j~. C' • .1
, . : , . .
ORDINANCE COMPLIANCE..• RICK MOORE
. ` ` . ~ , •~X` ~ , ' ~ - . . . - -
EXPERIENCE: Rick Moore has been involved in the implementation and client training for
doiens of false alarm programs. Mr. Moore is instrumental in reviewing charging
decisions and researching unique officer incident clearances for the alarm
programs to ensure adherence to City business practices and alarm ordinances.
He is a retired police lieutenant and ran three large, successful false alarm
reduction programs during his law enforcement career. Rick is also the only non-
government member on the Board of the National False Alarm Reduction
Association (FARA). In addition, he served as an officer of FARA for many years
before leaving public service five years ago to join PSC.
3.A.2.30perations and Customer Service
The operations and customer service components of alarm administration are critical to the overall long-
term success of any false alarm program. Our proposed alarm billing and customer services are
provided 100% by PSC employees.
PSC currently employs more than 25 full-time alarm administration staff. Of the total alarm staff,l6
people provide customer support. Our large, well trained customer support staff has grown more than
25% annually for the past five years. Our staff is supported by the latest systems and administrative
processes. We also have the technical infrastructure necessary to keep City alarm data secure and
confidential.
We continually strive to extend our national reputation for responsive, high-quality customer support.
`
02009 Public Safety Corporation 3-7
Section 3C City of Spokane Valley, WA
Management Proposal Contract to Administer City Security Alarm Program
3.A.2.40utsource Services Specialist
Implementation and support of the overall billing and collection services is supervised by our proposed
Outsource Services Specialist, Margaret Allen. Margaret coordinates all implementation activities to
ensure that the false alarm reduction program is operational on schedule and meets all ordinance and
operational objectives, Ms. Allen will maintain primary day-to-day contact with the City's Alarm
Administrator during implementation.
. ~ }:.r._a~: Fii.r ~F ) '
.OUTSOURCE SERVICES SPECIALIST MARGARET ALLEN
EXPERIENCE: Margaret Allen has supervised and supported CryWolf alarm services programs
for more than a dozen jurisdictions. Of particular importance to the proposed
project is that Ms. Allen is deeply involved in our support of the City of Spokane
False Alarm Reduction Program. Prior to joining PSC in 2005, she supervised law ~
enforcement programs for the Charles County, Maryland Sheriff's Office.
3.A.2.5Customer Support
In addition to those permanently assigned to this project, PSC will utilize the resources and skills of
others within the organization that have intimate knowledge of alarm processes and operational
methods which will be used. Our Spokane Valley Customer Service Representatives team will be lead by Ms. Sarah Ann Cohey. Ms Cohey directs a staff of 14 Customer Support Representatives cross-trained on
the specific procedures and responses to be used in working with telephone and written inquiries from
citizens and businesses. . _ _ . • _ < , ~ , : ; .
WESTERN CU$TOMER SUPPORT.TEAM.LEAD; ~C;K~~ ~=x.i;,, , r•; , - $ARAH ANN COHEY ~
EXPERIENCE: Sarah Ann Cohey has proven experience in customer relations, support services,
documentation, and report generation. Ms. Cohey has lead the PSC Customer
Service Representative team since 2007.
Experienced Customer Service Representatives (CSRs) handle false alarm notice billing, accounts
receivable processing, initial and renewal registration processing, and all related printing, mailing, and
reporting. CSRs will also provide correspondence management. In addition, our alarm services staff is
skilled in customer interaction and will provide hands-on support to facilitate citizen inquiries and
support service needs.
~
All new employees undergo background checks and are formally monitored to ensure quality customer ~
service skills. Employees also regularly attend courses to enhance their skills and improve •
communications. In addition, we employ a multilingual service that allows our representatives to assist •
.
callers in nearly 100 languages.
.
3.A.2.6Financiat Controls and Oversight _
Solid accounting practices and strong financial controls are critical to a successful alarm program. At the
beginning of the Project, we will work with the City to create a plan that ensures collections are
accurately and efficiently processed and financial transactions are well-documented in accordance with
City fiscal policies. The following individuals will be directly involved in the financial aspects of this
project. ~
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. 3-8 02009 Public Safety Corporation
_ ,
City of Spokane Valley, WA Section 3
Contract To Administer City Security Alarm Program Management Proposal ~
PROJECT FINANCIAL MANAGER `='.CHARLES INDERRIEDEN, CPA
EXPERIENCE: Chuck inderrieden manages al) financial aspects of PSC, including reporting,
oversight and monitoring internal financial controls. He has more than 20 years
experience in senior financial management in thg private sector domestically and
internationally. Mr. Inderrieden holds a BS in Accounting from Clarkson
University and is a licensed Certified Public Accoun#ant: !
. , - • s ' `.•~,.'r~ `~'~rs ~ T" JILL WILLIAMS I
CONTRACTS MANAGER
. . ' . ' . . . . : ! r . . _ ..H.. ~!'.1 h ! .
EXPERIENCE: lill Williams oversees the company's administrative, banking, and financia) r,
processes related to false alarm services projects. Ms. Williams acts as the
company's liaison for bank lock box operations and manages the billing and
collection of accounts receivables including reconciling the revenue share ;
calculations of the company's alarm administration programs.
,
3.A.2.7Corporate Oversight
PSC's assigns corporate oversight to ensure appropriate project accountability, and to quickly address :
any project issues escalated by our clients or our project personnel. The following people will monitor
Performance through weeklY rePorts and internal Pro1ect status meetings, and PeriodicallY interface ~
with City representatives to assess overall program perFormance and outcomes.
.GENERAL MANAGER ...!LESLIE GREENBERG .
EXPERIENCE: Mr. Greenberg has overseen all PSC false alarm management contract activity
since the company's inception. He has more than 30 years experience in the
public and private sectors. His past experience includes Senior Manager, ~
Consulting Division of the International CPA firm of Touche Ross (now Deloitte ~
and Touche), and the senior management of several companies specializing in financial systems implementation. Mr. Greenberg represents PSC and CryWolf to the California Chiefs of Police (CACP), International Association of Chiefs of Police ;
(IACP), National False Alarm Reduction Association (FARA) and National Sheriffs
Association (NSA) organizations. He holds a Masters of Business Administration ;
from the Wharton School of Finance, University of Pennsylvania.
CLIENT RELATIONSHIP MANAGER JERI MILLER_
EXPERIENCE: Throughout the project, and beyond, Teri Miller will be available to the City and,
in her client relationship role; Ms. Miiler will monitor the project, be involved as required, and be an internal advocate for the City of Spokane Valley. With more ~
than 25 years of public safety experience, Ms. Miller has been communications f
supervisor for a large multi-agency/jurisdictional agency and has held several ~
positions including project manager, trainer, tester, and sales executive for
several public safety software companies. .
02009 Public Safety Corporatlon 3-9 ~
I
Section 3C City of Spokane Valley, WA
Management Proposal Contract to Administer City Security Alarm Program
3.13Experience of the Coritractor
3.13.1 Indicate the experience the Consultant and any subcontractors have in the
following areas:
3.13.1.1 Liaison with alarm companies:
PSC has a long history of working directly with the alarm companies and alarm associations across the
country. The alarm data from more than 500,000 alarm sites have been imported from electronic files
provided by the alarm companies to CryWolf. Many alarm ordinances now require the alarm companies
to collect payments for alarm permits. We are well versed in this prL, cjrc, i -i~.' h=.-~1 nu J ~ iy -111 cit~
that have implemented the same requirement in their ordinancF,.
3.13.1.21nstallation or service of alarm systems
Since its inception, PSC has designed, developed, and delivered solutions for false alarm management
only. In order to eliminate any perceived conflict of interest, we do not get directly involved in the
installation or service of alarm systems.
3.6.1.3Testifying in court
All senior members of the PSC, p~~,j~LiL t~~; 1,, Iia~,(-: L,:t~~~IS.~t tLSt: ,ili~ i:i ccur~. . .
exPerience testifYing, manY of our staff with extensive law enforcement backgrounds also have direct I
experience in hearings and appeals support. In addition to preparing and assembling the appropriate
documentation for court, we will fully support the City during the hearing and appeals process.
3.13.1.4Successful presentations to City Councils
Our senior management and key project personne) are accustom to, and extremely comfortable with,
delivering engaging and effective presentations to a wide variety of audiences including Chiefs, Mayors,
and City Council members as well as other municipal stake holders. We have successfully delivered many alarm management related presentations to City Councils and council members in such locations
as Albuquerque, NM; Baltimore, MD; Buffalo, NY; Charles County, MD, and Wilmington, DE. -
3.13.1.5Establishment and/or design of alarm registration programs
PSC has designed and/or helped establish alarm registration programs in more than 80 cities and
counties. Some of these clients are included in the charts in Section 3.13.3 below.
3.13.1.6Establishment and/or design of false alarm billing programs
PSC's patented CryWolf product is designed specifically to perform alarm billing. Accordihgly, PSC
established and/or designed false alarm billing programs for all of the 170 agencies that have selecteci
CryWolf. A partial list of these agencies is included in Section 3.13.3 below.
3.B.1.7Current number of active alarm billing programs being adminis#ered
PSC provides alarm program administration services to 24 active alarm billing programs. These programs
are responsible for over 300,000 alarm sites. A list of these programs follows Section 3.13.3 below.
. ,,.i
~ 3-10. 02009 Public Safety Corporation
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City of Spokane Valley, WA Section 3 ~ I
Contract To Administer City Security Alarm Program Management Proposal
3.13.2 Our Extensive Alarm Experience
-
PSC has a wealth of relevant experience related to the planning, design, construction, installation, and
operation of large-scale false alarm reduction programs. This experience demonstrates our ability to
perform the services required by the City of Spokane Valley. '
As shown in the map below, CryWolf has been chosen by more than 170 agencies serving approximately
400 cities, counties, and other municipalities throughout the United States and Canada. These agencies ~
range in population from under 20,000 to nearly 4,000,000, and process between 1,500 and over
~
100,000 false alarms annually.
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Our large client community benefits the City in several important ways. The clients drive a robust system
enhancement program that has resulted in rnany new system features over the last five years. All ~
;
CryWolf clients receive these updates at no additional cost. Our alarm management clients also
comprise a large users group with similar objectives and false alarm reduction issues. Members of this
group regularly communicate among themselves through PSC sponsored newsletters, the Web, and an
annual Users Group meeting to share technology ideas, unique approaches and discuss upcoming :
,
program enhancements.
~
3.13.2.1 Experience with Many Agencies ~
;
PSC works with a wide range of agency sizes - populations ranging frorn under 30,000 to 4,000,000. ,
Regardless of size, agencies receive a high level of program scrutiny from City management, elected
council representatives, and the public at large. Accordingly, false alarm enforcement programs require
a system provider with the alarm program expertise, systems experience, and resources to ensure
02009 Public Safety Corporation 3-11
~
Section 3C City of Spokane Valley, WA
Management Proposal Contract to Administer City Security Alarm Program
reliable program operation, continued use of advanced technology, strong financial controts, and
positive public perception. As shown below, PSC has demonstrated these capabilities to a broad and
demanding audience. The following table provides a partial list of nearly 40 larger PSC false alarm
solution clients to demonstrate the breadth and depth of our experience.
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L~I
~,~,,z RGER CRYWOLF CLiENTS (Population 300,Q00 'nd abq~e) >y Tz x~, s~"~
1i
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Ag cy
en Population Contract Date
_ ~ .j . , . _ . ~i. , ~'..r... . _ _ ..t• ~-1, C_ - - a~+•
Los Angeles CA . 3,850,000 September-2008
Miami-Dade County FL 2,450,000 November-2004
Toronto.MetroON 2,350,000 November-2002
- . . . . ~M. ' .
Broward County FL ••T` • t~:~• 1,700,000 December-2004
. . :f..
Sacramento County CA .__1,250,000 March - 2009
Hillsborough County FL . k11100,000 October-2005
. f . .
Fairfax County • 1,000,000 August-2001
. , • •
York Region ON, 900,000 February-2005
Fresno County CA 865,000 September-2007
:
. ~ OttawaON 855,000 December-2005
Prince George's County MD . " . 850,000 . September-2001
Baltimore County MD 760,000 February-2002 Charlatte-Mecklenburg NC . _ , 695,000 April-2005 '
Loutsville-Jefferson KY . ~ 690,~ February
-2005 i
i
Baltimore City MD 650,000 July-2003 j
Cobb County GA . . 620,000 September-2008
State of Vermorrt, 610,000 luly-2007 `
EI Paso,TX . . . . . 590,000 July-2009
,t 1 . .
Durham Region ON 530,000 ' November-2002 i
r
Waterloo Region ON . 510,000 November-2008
Hamilton ON 500,000 August-2002
New Castle County DE 500,000 December-2007 Mne Arundel County MD 490,000 April-2006
Albuquerque NM ~ . . 480,000 February-2003
Halton Regional Police Service ON 450,000 August-2005
~ Washington County OR 445,000 September-2005
. . ' ' . . - . .
~ Sacramento CA • . 420,000 luty-2008
Niagara Regional Police Service ON :•_~.415,000 August-2008
. f : ' .
.
Monterey County CA . 405,000 March-2005 j'
Greenville City/ County SC 400,000 September-2003
Minneapolis MN 385,000 January-2006
`
~ 3-12 02009 Public Safety Corporation :
,
.
- - _ _ , i
'
l
City of Spokane Valley, WA Section 3
Contract To Administer City Security Alarm Program Management Proposal
,
,ti- ~ n ; ~ _ _ . : ' • :.1> ~ i * f -....-Y3 r~ T~' _ .
LARGER CRYWOLF CLIENTS (Population 300,000 and above) 4
v+:r~q.~ -L✓ r..- „ . _ _ ~ - _ . ~ - t,;i. T :.~i~ti~ (J S , r - r .i:c.':
- Agency : ~ . ~ Populafion Date
_ ..fi . _ . _ - . - , . - - - •.ti-f-_-~-i . ~`i. . . . _ , _ . 0, Cincinnati OH 350,000 April-2003
. . . i
Wichita KS 350,000 - November-2008
Pittsburgh PA 335,000 October-2007
Buffalo NY 330,000 December-2003 . . . . ~ ' , j ~
Windsor ON 310,000 luly-2002 - j I
Prince WiItiam County VA 300,000 . . • . - . March-2009 '
, . ~
Riverside CA 300,000 October-2002
I
3.13.2.2Alarm Adrninistration Services Clients
No other vendor has the experience of PSC in administering false alarm programs for agencies
comparable to the City of Spokane Valley. The following chart lists all of the false alarm programs we i
are involved in administering on an outsource service basis.
I
, a~' >1Y-.fC''.. .c~-~,°S:XS f ' r..~ a u•''t'l'--: r.:;,- <•;t _ t•``,;.Z,_'L • ~.iti.a,..'.~ - „i~.y y. . : ti ti . +'T t"~~ ~"tik r . a . t w.: 4 _ ~ tixa
S`~ ' ;;ALARMADMINISTRA7IOIV SERVICESCLIENTS''r,~
1X6' 1 ~ ~a
e.~ i . t 1w~ti Y"t'" ~_,.'5-:I ::a 15ti.•:1'(a.,._ r'`~ ann ~..a.h:x1~4
Agency `Poputation 'Contract Date - `•ti ,r;,
. _ _ . ~ 4 . . . . , . . `t x~;~ ; r
695,000 ~
Charlotte-Mecklenburg NC April-2005
Louisville-Jefferson KY 690,000 : . • February-2005
Baltimore City MD 650,000- July-2003
Cobb County GA 620,000 _ September-2008
EI Paso, TX 590,000,''., . . . . ' July-2009
.V y,
New Castte County DE 500,000 . . , , . , December-2007 • .
.
Wichita KS 350,000 . ` - . . November-2008 . ■
. r . ,
Douglas County, CO " 270,000 lune-2008
Larimer County, CO 250,000 April -2006
. v
Spokane, WA 210,000 February-2006 c
: . . . ~ R
Alexandria, VA 130,000 November-2008 v
WiImington, DE 76,000 ' . . . August 2007
Greenville, NC 65,000 qugust 2007
; ~1~, • . - ~
Concord, NC _December 2007
. I'
Fayefiteville, AR . . 58,000 October-2008 : I
~
, . ' - -
Arcadia, CA 55,000 . - - . , ' . August-2008
Rocky Mount, NC 54,000 : . . March - 2009
San Luis Obispo, CA 45,000 June-2008 ~
Nuntersville, NC 44,000 - . , November-2006
Auburn, WA 40,000 May-2009
02009 Public Safety Corporation 3-13 ~
Section 3C City of Spokane Valley, WA
Management Proposal Contract to Administer City Security Alarm Program
~~X'~}.f'.1=• .i y -b ~2.y~... ' .t. _w ,'~ys1 •l.~ -'t~e. trJ.~ i~it~ t..t~... .
za.14~ ALARNI ADMINISTRATIONS RVICES CLIEIVTS
_Agency Population:~
;Contract Date , .
Kannapolis, NC 40,000 May-2008
Mint Hill, NC • 28,000 March-2006
Mathews, NC ~ . • 26,000 . December-2005
II Highland Village; TX ~ 16,000 Detember-2005
3.13.2.3Washington Clients i
The following chart listsourSt~~~ u 1I ;I b'L,) I L I, c I~-~ I
` 's G . > , . ~y{ ~~1 F~ Z~ " ` . 1 ~ • _'~~i~Wf~~^ ~ '1E~..J l+~'~• ~ _ . . ~'~r. 1 . .
z -~~<<ti< r ~ ti~t > , ,~,~;WASHINGTON~CLIENTS . 1,<< t. 1 wF F„- i~~Y s~~.. 3.G 1_ S~•`l~a!'r~". . r~ t x: t ~ - _ - _ ~ r n: n t~
l! rr'y i f~~ `r , r -~f ~i r l'f~~'/ i ` ,r 71~y♦ 7~:~L I
:~'1~+f-14 tl rll~ _ ~1 J ~1 . . [ ~ ~ti ~~4~,~yl~~r. ~ t1 `f 3ax< t^fj. l ' ~-J - 'r~: ~ ,-,.`T' ~ ~.aj ai~..y't ~ t . . ~ _ , '~'~..i r!~f~ ! ,
j{~~Y tFy :r Agency ; , ~ r , - ,Population ~ ` • Contrad Date: _ „ _ ;•I
~;s'•:. _ . ~ 4. r.-. . ; - _ . ' I
Spokane . . 210,000 February-2006 I~
Auburn , . • . ~ 40,000 May-2009
~ Vancouver . . . . . . . • 158,000 December - 2004
,
3.131.4CryWolf Clients with Northrop Grumman CAD Systems
,
PSC leads the industry in providing comprehensive solutions that interface to CAD and financial systems .
for seamless transfer of critical alarm information. PSC currently transfers alarm data between
Northrop Grumman CAD systems and CryWolf in the following jurisdictions.
;
, ~`y,-.~ i. ..t~ . ' - , , ; . : .t ..~'rL ~ . -1._'~'
CRYWOLF,INTERFACING~TO NORTHROP GRUMMpN CAD CUENTS - - ' ~
t 4 I ~ 1 ~ St~ / ~ .y r . ~ - ~ - ~ °^,~Jr ✓ '~~y ~ ~
~ ~'S t ..~<r~ `~I~ i ♦ _ . : . . . ~
:Agency , { ~ .Population.r~ ~v' ontractpate i
rN. ? 4.. . d ~ . : s..v.. . . . ~P`w~'~!:z•. . . ~ _ ti..`.?n1-~S .fi~.t
a+
• Spokane WA . 210,030 February-2006
:r.
350,000
wchRa KS ' . November-2008 .
Chandler, AZ - : • - . - : . 240,000 May- 2001 i
.
Cincinnati OH 350,000 - April-2003
Durham Region ON 530,000 November-2002
Fairfax County VA 1,000,000 August-2001
New Castle Counry DE 500;000 - December-2007
Riverside, CA ` 300,000 October-2002
_
3.B.2.5Demonstrated Technical Competence and Performance ~
PSC has a track record of helping cities and counties to increase their service levels, expand the use of ~
innovative technologies and increase collections on a risk-free basis by obtaining payment exclusively ~
f
~ 3-14 02009 Public Safety Corporation ~
~
City of Spokane Va!ley, WA Section 3 !
Contract To Administer City Security Alarm Program Management Proposai I
s
1
from the revenues we help generate. Based on our prior experience, we at PSC are confident that the
City of Spokane Vailey can expect the Security Alarm Program Administration to generate over $100,000 -
in revenue using its proposed new alarm ordinance and, most importantly, reduce false alarms. CryWolf ~
clients have benefitted from false alarm reductions of 40%, 50%, 60Ro and more. These successes have ~
been achieved in all size programs. ~
IPSC has provided sirnilar administration services to the City of Louisville and Jefferson County, Kentucky t' (combined population 690,000). Since 2004. Louisvil(e's program has helped the City and County
dramatically reduce the number of false alarms by 60% annually.
City'of Louisville and Jefferson County, Kentucky (pop: 690,000)
Metrics . ~ Before CryWolf ~ . After CryWolf
Number of False Alarms 400000 16,500 ;
Annual False Alarm Revenue 0 $ 665,000
Collection Rate 0 80%
~
,
In 2006, PSC implemented a similar False Alarm Reduction program for the City of Spokane, Washington ,
(population 210,000). As shown in the following table, in two years significant progress was achieved.
False alarms per day fell over 65% from 19 calls per day to just 6.
City of 5pokane, Washington (
poP. 210,000)
. . . . . . . . . 1 .
Metrics CryWolf After CryWolf . =
0
Number of False Alarms 6,800 21250
~
Annua) False Alarm Revenue 0 $ 410,000 0
'D
Collection Rate 0 92% 0
~
In 2008, PSC was selected by the City of San Luis Obispo, California to enhance an alarm program
operated by another vendor. Again the results were dramatic. As shown below, false alarms have been fD~
reduced over SO% while maintaining a solid collection rate of 90~o. 3~
fD
N
r.
City of San Luis Obispo, California lpop. 44,000) ~ . . . . . . . . . _ . _ . . . . . . , . - . `L1 . . . ,4. . Y i. 4< . ' . . . . '
, . . . . . . - - . . . . -r.4 a, . . . . r
.-A.;~a - '
Metrics Before CryWolf .After CryWoff
~
Number of False Alarms 2,330 1,043 ' (D
"D
Annual False Alarm Revenue $ 60,000 $104,000 °
~
Collection Rate 7590 90%
v
~
~
,
~
~
02009 Publ(c Safety Corporation 3-15 ~
Section 3C City of Spokane Valley, WA
Management Proposal Contract to Administer City Security Alarm Program
Technical competence and a track record of performance are cornerstones for a successful alarm bilfing
services project. Nationwide there are numerous examples of agencies in different parts of the U.S.
recognizing PSC's solid performance and recommending CryWolf and our alarm services to neighboring ~
agencies. Sample state5 where PSC is the largest provider of faise alarm soiutions inciude:
• California -16 Agencies
• Colorado - 8 Agencies
• Florida - 20 Agenc+es
• North Carolina -12 Agencies • Texas -17 Agencies
The high quality of our technology and service is highlighted by the fact that CryWolf serves multiple J
agencies in 25 of the 30 states where we have clients.
3.13.3.6Associations and Affiiiations j
We are proud of our many trade association and affiliation relationships which support our mission to
assist cities and counties in reducing false alarms. We take our role in the industry above and beyond ~
the offering of our solutions. It is important to us to keep up with the issues and trends that affect the alarm industry. Our clients are active in these organizations as well, and we believe participation in
these associations is a testament to our commitment and involvement to the alarm industry.
• False Alarm Reduction Association (FARA) - PSC (CryWolf) is the only Contractor represented on
the FARA Board of Directors ~
• California Chiefs of Police ~
• Security Industty Alarm Coalition (SIAC) • International Association of Chiefs of Police (IACP)
• National Sheriff Association (NSA) `
~i
• Canadian Association of Chiefs of Police (CACP) ~I
;
~
.t
!
~
~
i
♦~Y
2
1
~ 3-16 02009 Public Safety Corporation
City of Spokane Valley, WA Section 4
Contract To Administer City Security Alarm Program Cost Proposal
4. Cost Proposal
Public Safety Corporation (PSC) has a long and successful track record of helping cities and counties
increase their service levels, reduce false alarms and increase revenue collections on a risk free, "self-
funded" basis. The following sections describe our proposed fee structure to administer the City of Spokane's Security Alarm Program.
; 4.A Proposed Costing Method
~
The RFP mandates that proposing firrns derive their fees exclusively from the false alarm revenue
received and requests at least one bid on a"Revenue Sharing" basis.
I Pricing Method
Based on our analysis of the potential Spokane Valley Security Alarm Program revenue using a new fee .
structure similar to the City ofSpokane, and projected Program costs, we propose a single,1009'0
revenue sharing approach. In order to provide a simple method to administer, PSC proposes to be
compensated for its services by receiving thirty-two ( 32% ) percent of the registration and false alarm-
' related fees, fines and penalties collected on behalf of the Spokane Valley Security Alarm Program.
This percentage is based on several assumptions: ,
• The Ordinance fee/fine schedules remain in substantially the same form as currently proposed
in the Spokane Valley Ordinance No. 03-070 previously provided to PSC;
• The City applies a fair, but firm approach to appeals resulting in alarm fines being generally
upheld on appeal;
• The City actively supports enforcement of the Ordinance, including the proactive collection of all
fine amounts owed. 4.13 Identification of Costs
For the provision of all services and technology outlined in this proposal, PSC proposes to obtain payment
exclusively from the collected revenues PSC helps generate. There will be no upfront systems development,
licensing, conversion, equipment, travel or other costs. PSC will purchase, configure, install, and customize
everything PSC needs to provide the Security Alarm Tracking and Billing Services described in this proposal.
PSC proposes the following collection and payment transfer procedure which we have used successfully
in many jurisdictions.
All alarm fee and fine collections mailed to the Alarm Program will be directed to a commercial bank
lockbox and deposited in a dedicated false alarm bank account ("Alarm Account") to be established at a
mutually approved Comrnercial Bank. Online and any walk-in payments will also be directed to a central
False Alarm Reduction Account.
At the beginning of each month, PSC will reconcile all amounts deposited in the alarm account during
the previous month and provide the City of Spokane Valley with an invoice showing the fee calculation
02009 Public Safety Corporation 41 ~
- - I I
Section 4 City of Spokane Valley, WA ~
koost Proposai Contract to Administer City Security Alarm Program ;
and supporting bank reconciliation. Only City authorized citizen and business refunds, third-party credit '
card processing charges (less any City authorized convenience fees), third-party collection charges (if
any), and City of Spokane Valley designated-bank fees will be paid from gross program receipts'before
revenue sharing is calculated. IF
Once the invoice is approved by the City, the bank would be authorized to issue transfers, e.g. ACH transfers, to the City of Spokane Valley and to PSC for the proposed revenue share amounts.
,
~ll
4.B.1 Assumptions
~JI
This percentage is based on several assumptions:
„
• That the City of Spokane Valley adopts a new Ordinance that is the same as the City of Spokane,
which includes the permitting fees as is currently enforced for the City of Spokane;
~
• That the fee and fine structure provided (without the court costs) as is outlined in Ordinance No. 03-
070 remain the same or higher.
„
• The City applies a fair, but firm approach to appeals resulting in alarm fines being generally upheld
on appeal;
<<
• The City actively supports enforcement of the Ordinance, including the proactive collection of all fine _
amounts owed.
.s
I
L, ,
,
~ 42 02009 Public Safety Corporation
►
* CITY C] F 5 POK,ANEVAL.LEIf
.
Request for Council Action
Meeting Date: September 22, 2009 Csty Manager Sign-off.
Item: Check all that app1y: ❑ cansent ❑ old business EK new brasiness ❑ public hearing
❑ Enformation 0 admin. repork ❑ pending legisfation
AGENDA ITEM TITLE. Cauncil Conf%rmation of Mayoral Appointment to the Cable
Advisory Board (CAB) ,
CO11ERhlf IVG LEGISLAYION: NIA
PREVrOus couNCiLA+cTrON TAKEnr: N/A
BACKGROlJND: The current cable franchise with CoTncast was inherited from Spakane
Caunty upon the City's incorparatian. The City secured three positions on CAB. One of the
positions is currently uacant and illlayar Munson recammends appointing S#even Lunden to fill a
vacant position on the Spakane RegionaP Cable Advisory Baard with a term through December
31,2009.
- REGC}MMENDED ACTION OR IViOTlON: II#Jove to cvnfirm the Nlayor's appointment of Steven
Lunden to the Spokane Regianal Cable Advisary Board for a term beginning immediately and
expiring aecember 31, 2009.
BUaGETlFINANCIAL IMP►4CTS: NfA
S'TAFF CDNTACT: Chris Bainbridge, City Clerkl
Morgan FCoudefka, Senior Administrative Anaryst
ATTACHMEh17'S Applicafian af Steven Lunden
.
Application Form for
Committees/Boards/Commissions CiTYOF 000
4~0 3p oyane
Return completed form to: City Clerk, at ap9 %11ey
f Spokane Valley City Hall, 11707 East Sprague ~6it~~4106 Spokane Valley, WA 99206
NOTE: All infoRnation on this form becomes PUBLIC INFORMATION when received by the City of Spokane Valley.
Position applied for: Cable Television Advisory Board
Applicant's name: Steven M. Lunden
4221 S. Hollow St.
Home address: Spokane Val l ey, WA Zip code: 99206
Horne Phone: (509) 928-2233 Email: slunden@aol.com
EMPLOYIAENT WOSTORY
Present or last
employer: ~ Gonzaga University .
Position Held: Maintenance, Grounds & Dates of
Material Support Manager Employment 11/95 to pres.
502 E. Boone Ave
Address: Spokane, WA 99258 Phone: (509) 313-5624
Previous employer:
Eastern Washington University - Adjunct Faculty Address: Cheney, WA 99004 Phone: (509) 359-6200
EDUCATIONAL BACKGROUND
High School Freeman High School Diploma Yes
Freeman, WA
College/University Eastern Washington University Degree BA Bus. Adm.
Cheney, WA
College/University Eastern Washington University Degree liBA
Cheney, WA
COMMUNITY RELATED ACTIVITIES
Graduate of Leadership Spokane Class of 2006, President of NAPM-Spokane
2008-09, 2006 Pacific Northwest Purchasing Conference speaker, Adjunct
Faculty for E.W.U. Business School 1991 to 2000 .
VOLUNTEER EXPERIENCES
Spokane Valley YMCA, Spokane Valley Junior Soccer Association, Spokane '
Flames Soccer Club, Spokane AAU Basketball, Union Gospel Mission,
Certification Instructor for NAPM-Spokane
SKILLS/SPECIAL INTERESTS
I am a Certified Purchasing Manager and an instructor for the CPSM
certification. I have also taught distance classes between Spokane/Cheney.
Current and past positions held on City Board, Committee, or Commission (circle one):
None From: - To:
• From: To:
From: To:
How long have you continuously lived within Spokane Valley city limits? Lived at current
NOTE: YOU MUST BE A RESIDENT OF THE CITY OF SPOKANE VALLEY. residence since 1991
What do you feel you can contribute to the community that may not be evident from information
already furnished on this application?
From my experience in higher education, I believe I can provide insight
into how cable TV technology can be used to benefit the community. From
my purchasing experience,I can bring negotiation and dispute resolution
skills that can work toward win-win solutions.
Why do you feel you are qualified to act as a member of the Board, Committee or Cornmission
applied for?
I am a longtime member of the community and it's my turn to give back.
I am a business professional who understands both the public and private
sides of the business equation. This is a topic that I am interested in
and I can bring an experience set that will be valuable to the board.
Would your appointment to this position create a conflict of interest or an appearance NO
of a conflict of interest?
It is the policy of the City of Spokane Valley to achieve cultural and ethnic diversity on Committees, Boards, and
Commissions. Information on this section will assist in achieving this goal and is voluntary on your part.
❑ Asian ❑ Hispanic ❑ African American ❑ Native American White ❑ Other
. August 27, 2009 Signature Today's Date
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: September 22, 2009 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information 0 admin. report ❑ pending legislation
AGENDA ITEM TITLE: Highlights of 2010 Budget
GOVERNING LEGISLATION: N/A
PREVIOUS COUNCIL ACTION TAKEN: This information is presented as part of the 2010
budget process. The highlights are the basis for the overall Workplan.
BACKGROUND: Council will hear a brief presentation from each Department Director relative
to that department's budget highlights.
OPTIONS: N/A
RECOMMENDED ACTION OR MOTION: Provide feedback as desired on proposed
Department Budget Highlights.
BUDGET/FINANCIAL IMPACTS: The proposed 2010 Budget provides the basis for the
Department goals and activities included in this presentation.
STAFF CONTACT: Mike Jackson, Deputy City Manager
ATTACHMENTS 2010 Preliminary Budget Department Highlights PowerPoint Presentation
2010 Preliminary Budget
Department Highlights
City of Spokane Valley
September 22, 2009
Executive & Legislative
Support
• Cantinue moniEoring v.astewater issues
• Implement recorcfs Indexing and phase in a document
imaging system city department by city department
• Implement and evatuate regutations specified in the
SpragueJAppleway Revitalization Plan
• Develop a Shoreline Mester Program
• Pursue a legislative capital budget request for state
funding for aoquisitian of parkland adjacent to Park Road
Pool
• Develop and implement a multi-year winter raads
maintenance plan
• Pursue state funding of e demonsltetion project that '
conslructs a city hall in accordance with "living building'
standards
~
~
Public Safety
Continue to emphaslze Intemal operatlonal development thai enhance
law en(araement servfce in Spakarye Valley, i.e. Uain3ng, leadershfp,
management skRls, and Improvement of communlcatron
• Build upon our multf'urisdidional working partnerships through
ongoing communica~on with all lacal area emergency sernces
providers, I.e Rro, State and Federal agencies
• Implement results ot a staRng anafysis to onprove staffing afilcfertcy to
botter sorve the needs of the communfly, and reduce oveAime
• Caardinate law enfarcemeM servicas with SCOPE, Nalghborhood Watch, and ether community groups to imptement Inteltigence Led
Poliang (ILP) sUategies to enhance law enforLQment eHedlveness
creating a safer community
• Provide teadersFip training to supervisors lo improve the etficiency of
poliang services and W identiFy and educate the (uture leadersh{p of
our agency
• Strengthen Intellfgence Led Polidng effarts by enalysis of currenl
uirt►e trends to Increase better wordcnabon beNueen Patrol,
lnvesOgalions, S.C.O.P.E. and citEzens
• Conlinue to utilizo EaAy Case Resotution strategles to reduce
reddivism and enhance the uiminal jusUce process
2
,
Operations & Admin. Services
- Administrative Division
• Implement findings of the service options
analysis conducted in 2009
• Define and formalize contracting guidelines
• Assess operational strategies relating to the
Law Enforcement and Court Seroices studies
• Facilitate improvements based on the 2009
Citizen Survey
• Draft and implement a comprehensive Public
Information Plan
• Assume responsibility for risk management
functions
• Consider Washington Cities Insurance Authority
suggestions
• Develop Human Resources Intranet to provide
, information support to City employees
Operations & Administration
Services - Human Resources
• Implement Human Resource section of
the City Intranet
• Collective Bargaining Agreement -
• Develop and implement Employee
Training Guidelines • Investigate WeAness Program for the
City
4
i
Operations & Administration
Services - Finance
• Implement additional State Auditor
suggestions
• Improve financial statement process and
accuracy
• Consider enhanced accounts receivable
system to include code enforcement
liens attached to county parcels
5
General Government
Includes Funding for:
• Annual Audit
• Election Costs
• City liability & property insurance
• Outside Agency Funding
• Records Management
• City Hall Rent
6
Parks & Recreation - Parks
Admin. & Maint. Division
• Complete construction of Discovery Playground
• Begin construction of Greenacres Park
• Construct new picnic shelter at Terrace vew
Park
• Acquire Park Road property
• Investigate software needs for customer
reservations
~
~
0 o ~ Parks & Recreation -
Recreation & Aquatics Division
• Provide recreation programs for a variety of
ages • Research creating a recreational tennis
pragram
• Partner with suROUnding school districts to
promote student volunteerism with our
department
• Expand program marketing
• Look into other recreational opportunities at the
paols
e
I
Parks & Recreation -
~ A 0 Senior Center & CenterPlace
• Continue to provide and enhance resource ar►d referral
information for seniors in the community
• Expand fhe use of the Wellness Center to (nGude
programs
• Aging and Long-Term Care of Eastem Wash3ngton
(ALTCEVV)
• Senior Hoalth Insurance Benefits Advisors program
(SHIBA)
• Enhance uso of outside event facilities
• Update the CenterPlace MsrkeUng and Communication
Plan
• Continue to improve lhs irrhouse catenng senices
e
~
Community Development -
Administrative Division
• Continue to provide department-wide
training to facilitate teamwork and
efficiency
• Provide staff support to the Planning •
Commission -
• Prepare a file archive plan and train
staff to archive electronic and paper
files to meet City specifications
,o
Community Development -
• • c) Planning Division
• Work on implementation oi the SpraguelAppleway
Plan per City Counal direction
• Complete the Planned Action Ordinance for the Cily
Center
• Work with regional staff on Urban Growlh Area
Boundaries and complete Joint Planning
Agreements
• Gomplete the Shoreline Master Program update
• Complete the annexation process forms for the City
of Spokane Valley
• Complete a Bike/Pedestrian Plan
• Complete an ADA Inventory and Plan
„
Community Development -
• • ~ Building & Development
Engineering Divisions
• Work to finalize cross connection control Interlocal
Agreements and implementation
• Develop a permit timeline report that can be
published on the Cdy's website
• Review and adopt the State Building Code
• Complete Intemal Procedures manual
• Further implementation of Clearview Triangle
Compliance
• Complete Sidewalk Priority Plan
• Cross train within division to increase knawledge
base and provide better staff coverage
• Implemeni a public education program on the new
street standards
u
~
Public Works -
General Fund
• Work with the County and DOE on next phase
of Wastewater Treatment Facility and TMDL
• Implement database program in caordination
with Finance to:
• track capital projects information
• implement Eden Capital Project module to track
projed budgets
• Implement approved Capital Projects
13
Public Works -
Street Fund
• Update the 2008 Street Master Plan
• Optimize traffic signals on selected oorridors
• LED traKc signal upgrades supported by funds
from the EECBG (Energy Efficient Community
Bloclc Grant) •
• Apply for grants and worfc with various schools
to install flashing beacons at crosswalks
• Renew contracts with private contractors for
street maintenance services
• Develop and implement a Bridge Maintenance
Program
14
Public Works -
••v
Stormwater
• Continue wark on the (NPDES) Phase II Starmwater
Permit (completian 2052)
• Continue work an the DOE Underground Injection Control
(UIC) Program (completion 2013)
• Determine IocaGon and eslablish cost for a treatment
facility for the crischarging of vactoring liquids
• Complete stormwater assessment rofls - update
commercial impervious surfsces map
• Renevi contrads with private contractors for stormwater
maintenance services
• Develop criteria to assess ciry-mvned UIC wells for
retrofit or ebandonment
is
• • ~ Capital Projects - Expenditures
Road Z961,0DD 10.378.OD0 12737.000
OosigrJCorcit
Barker Road Brfdge I 238•000 I 1'528'000 I 1'767'OOQ
C I 4I 300.OOO I 300.000
(NWn' , .
Road~ p~av(nB)
DoW Swko I 210,000 I 41 210,0OD
Parka I 6ZO.=I 200.0OOI 820'000
18
S cin p6koapne
,;00OValley 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206
509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhall@spokanevalley.org
Memorandum
To: Dave Mercier, City Manager, Mike Jackson, Dep. City Manager
From: Ken Thompson, Finance Director
Date: September 15, 2009
Re: August Report
August highlights in Finance included:
2010 Bud2et preparation
The first of three 2010 budget hearings was held in late August. Additional hearings have been scheduled
for September. The total budget appears to be near $100 million which is down from $110 million in
2009. The decrease is a result of $10 million less in capital projects.
Street fund
The Street fund presents new budgeting challenges as we prepare to take over winter street maintenance
from the county. `Ve are acquiring equipment, leasing a facility and making arrangements for "leased"
employees to handle this operation.
Our 2010 budget includes most of these items. However, it appears many of them will be completed in
2009. Amendments to the 2009 budget may be needed to handle the 2009 expenditures.
Financial reports
Reports showing a comparison of revenues and expenditures, to the 8-31-2009 Budget, are attached. City
legal staff are reviewing options to collect gambling taxes due the City.
A comparison of sales tax receipts for 2008 and 2009 has been attached for your review.
Real estate excise tax receipts (for capital projects) were budgeted at $160,000/month for 2009, based on
receipts in 2008. Actual receipts are running closer to $70,000/month which means we need to consider
slowing capital work, finding another revenue source or delaying some projects.
The investment report is also attaclled for your review.
2008 Audit
State Auditor's OfFice representatives are reviewing our 2008 records. We expect they will be with us for
a few months.
Outside aaencies
• Outside agency applications for city funding were reviewed by the City Council on August 25. A motion
to approved selected requests was approved by the Council in September.
City of Spokane Valley
General Fund _
Budget Variance Report
For the Period EndedAugust 31, 2009
Budget August YTD Unrealized Percent
2009 Revenues Revenues Revenue Realized
General Fund Revenues:
Begining Fund Balance $ 12,116,644 18,000,000 $ (5,883,356) 148.56% 7
PropertyTax 10,675,000 83,371 5,701,575 4,973,425 53.41%
Sales Tax 19,380,000 1,494,487 9,505,639 9,874,361 49.05% 18
Gambling Tax 525,000 66,618 325,022 199,978 61.91 % 13
Franchise Fees/Business Licenses 964,550 5,552 539,922 424,628 55.98% 13
State Shared Revenues 1,257,550 10,890 820,007 437,543 65.21%
Planning & Building Fees 1,888,540 198,672 1,177,721 710,819 62.36%
Fines and Forfeitures 1,359,710 155,958 1,018,734 340,976 74.92%
Recreation & Centerplace Fees 602,070 53,637 498,069 104,001 82.73°fo 12
Investment Interest 434,991 19,025 166,162 268,829 38.20°/a
Operating Transfers 84,900 - 74,300 10,600 87.51 %
Total General Fund Revenues: $ 49,288,955 2,088,210 37,827,150 $ 11,461,805 76.75%
Budget August YTD Unrealized Percent
2009 Expenditures Expenditures Expenditures Realized
General Fund Expenditures:
Legislative Branch 330,900 17,425 208,592 122,308 63.04%
Executive & Legislative Support 1,033,321 74,305 613,589 419,732 59.38% Public Safety 20,841,084 3,364,732 13,571,282 7,269,802 65.12%
Operations & Administrative Svcs 1,776,142 124,296 1,065,664 710,478 60.00%
Public Works 817,068 49,746 468,032 349,036 57.28%
Planning & Community Dev. 3,588,839 238,798 2,011,773 1,577,066 56.06%
Library Services 20,000 - 1,248 18,752 6.24% 6
Parks & Recreation 2,812,040 261,272 1,482,188 1,329,852 52.71 %
General Government 18,069,561 85,642 1,095,119 16,974,442 6.06% 19
Total General Fund Expenditures: $ 49,288,955 $ 4,216,216 $ 20,517,485 $ 28,771,470 41.63%
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09115/2009 3:26 PM
City of Spokane Valley
Other Funds
Budget Variance Report
For the period ended August 31, 2009
Budget August YTD Unrealized Percent
2009 Revenues Revenues Revenue Realized
Other Funds Revenues:
Street Fund S 7,392,000 $ 440,020 $ 2,687,582 4,704,418 36.36% 9
Arterial Street Fund 591,000 - - 591,000 0.00% 15
Trails and Paths 43,000 1 100 42,900 0.23% 16
HoteUMotel Fund 600,000 44,095 226,378 373,622 37.73%
Civic Facilities Replacement 767,000 256 2,109 764,891 0.28% 17
Debt Service - LTGO 03 650,000 - 200,586 449,414 30.86% 2
Capital Projects Fund 5,948,000 62,407 292,185 5,655,815 4.91% 4
Special Capital Projects Fund 2,980,000 63,046 293,881 2,686,119 9.86% 4
Street Capital Projects 16,725,000 (81,762) 442,263 16,282,737 2.64% 4
Mirabeau Point Project 370,000 226 1,914 368,086 0.52% 5
Communiry Developmt Block Grnts 300,000 - - 300,000 0.00% 4
Capital Grants Fund 1,573,000 48,612 806,430 766,570 51.27% 4
Barker Bridge Reconstruction 5,977,000 - 3,045,390 2,931,610 50.95% 4
Stormwater Mgmt Fund 3,440,000 17,323 963,490 2,476,510 28.01% 9
Equip. Rental & Replacement 780,000 442 3,826 776,174 0.49% 9
Risk Management 230,000 9 230,077 (77) 100.03%
Reserves:
Centerplace Operating 340,000 193 1,757 338,243 0.52% 8
Service Level Stabilization 5,400,000 2,997 27,211 5,372,789 0.50% 8
Winter Weather 500,000 - - 500,000 0.00%
Parks Capital 1,220,000 56 1,266 1,218,734 0.10% 4
Civic Buildings 5,800,000 3,230 29,272 5,770,728 0.50% 8
Total Other Funds Revenues: $ 61.626.000 $ 6Q1J31 $ 9,25~5.M $ 52,37Q,2
„ 81 a 5.02%
Budget August YTD Unrealized Percent
2009 Exoenditures Exoenditures Exoenditures Realized
Other Funds Expenditures:
Street Fund $ 7,392,000 $ 122,476 $ 1,914,139 $ 5,477,861 25.89% 19
Arterial Street Fund 591,000 - - 591,000 0.00% 15
Trails and Paths 43,000 - - 43,000 0.00% 16
HotellMotel Fund 600,000 18,000 193,924 406,076 32.32% 1
Civic Facilities Replacement 767,000 - - 767,000 0.00% 17
Debt Service LTGO 03 650,000 - 150,072 499,928 23.09% 2
Capital Projects Fund 5,948,000 - 21,626 5,926,374 0.36% 4
Special Capital Projects Fund 2,980,000 - 21,626 2,958,374 0.73% 4
Street Capital Projects 16,725,000 635,579 3,070,708 13,654,292 18.36% 4
Mirabeau Point Project 370,000 - - 370,000 0.00% 5
Community Developmt Block Gmts 300,000 - - 300,000 0.00% 4
Capital Grants Fund 1,573,000 86,884 1,143,133 429,867 72.67%
Barker Bridge Reconstruction 5,977,000 266,782 4,715,737 1,261,263 78.90%
Stormwater Mgmt Fund 3,440,000 76,175 691,184 2,748,816 20.09% 19
Equip. Rental & Replacemnt 780,000 - - 780,000 0.00% 10
Risk Management 230,000 - 219,571 10,429 95.47%
Reserves: -
Centerplace Operating 340,000 - - 340,000 0.00% 11
Service Level Stabilization 5,400,000 - - 5,400,000 0.00% 14 -Winter Weather 500,000 - - 500,000 0.00% 14
Parks Capital 1,220,000 81,016 1,106,166 113,834 90.67%
Civic Facilities Capital 5,800,000 - 3,363 5,796,637 0.06% 4
Total Other Funds Expenditures: 6t626-QQQ $ 1 Q,~ 6,.912 $ l3-25~ 1.246 $ 48.374.7L4 21.50%
09/15/2009 326 PM
City of Spokane Valley
Investment Report
For the Month of August 2009
Total
LGIP* Moiuntain West MM 66 CD Investments
Beginning $ 41,575,432.69 $ 52,408.58 $ 6,076,581.12 $ 47,704,422.39
Deposits 1,716,244.00 1,716,244.00
Withdrawls (4,500,000.00) (1,082,030.05) (5,582,030.05)
Interest 18,861.13 37.47 5,448.93 24,347.53
Ending $ 38,810,537.82 $ 52,446.05 $ 5,000,000.00 $ 43,862,983.87
Balances bv Fund
001 General Fund $ 21,771,332.92
101 Street Fu nd 1,168,149.55
102 Arterial Street -
103 Paths & Trails 1,560.12
105 Hotel/Motel 270,588.57
120 CenterPlace Operating Reserve 347,475.98
121 Service Level Stabilization Reserve 5,383,464.81
122 Winter Weather Reserve -
123 Civic Facilities Replacement 460,404.73 301 Capital Projects 2,035,414.77
302 Special Capital Projects 3,187,642.56
304 Mirabeau Point Project 406,359.72 ;
309 Parks Capital Project 101,236.93 '
310 Civic Buildings Capital Projects 5,801,132.08
402 Stormwater Management 2,076,999.90
501 Equipment Rental & Replacement 793,923.23
502 Risk Management 16,735.29
43,822,421.16 '
Pending Journa) Entries 40,562.71
$ 43, 862, 983.87 ,
*Local Government Investment Pool
Banner Bank and Mountain West ~
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, City of Spokane Valley
- Sales Tax Receipts
Month by Month Comparison
Year to date
Month Percentage
Received 2008 2009 Change
February $ 1,954,994.78 $ 1,690,170.61 -13.55%
March 1,280,030.02 1,245,885.86 -9.24%
April 1,371,096.25 1,210,210.64 -9.98%
May - 1,609,424.93 1,297,589.85 -12.42%
June 1,406,783.92 1,254,330.03 -12.12%
July 1,568,261.82 1,312,964.99 -12.83%
August 1,725,557.35 1,494,486.56 -12.92%
September 1,562,049.26
October 1,549,521.92
November 1,541,787.16
December 1,469,375.54
January 2009 1,289,107.80 2010
$ 18,327,990.75 $ 9,505,638.54
FOOTNOTES 1 Most costs are typically late in the year.
2 Debt service paid twice each year
3 Most transfers yet to be made
4 Capital projects often take a number of years to plan, engineer, acquire right of way and construct.
5 For Discovery Park
6 Small amount of 05 library tax due district. Budgeted amount is too high.
7 Estimated, pending 08 review.
8 Interest earnings.
9 Beg. Bal. included which understates percent realized.
10 For replacement of vehicles & computers.
11 Required operating reserve, no expenditures planned for 2009.
12 Revenue for 2010 events will be moved to 2010.
13 Quarterly Payment to City.
14 Emergency use only.
15 Fund being phased out
16 Most of this fund spent in late 08
17 In reserve for replacement of buildings
18 Down 12.8% from prior year
19 Includes projected balances at 12-31-09, which understates percent realized
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09/15/2009 3:26 PM
MEMO
TO: Dave Mercier, City Manager
FROM: Rick VanLeuven, Chief of Police
DATE: September 14, 2009
RE: Monthly Report August 2009
Au2ust; 2009: August, 2008:
CAD incidents: 5,449 CAD incidents: 4,769
Reports taken: 1,579 Reports taken: 1,416
Traffic stops: 1,547 Traffic stops: 1,354
Traffic reports: 246 Traffic reports: 278
CAD incidents indicate calls for service as well as self-initiated officer contacts. Hot spot maps are
attached showing August residential burglaries, commercial burglaries, traffic collision hot spots and
vehicle prowling hot spots, along with July and August stolen vehicle hot spots. Also attached are nine
bar graphs for 2007, 2008 and January through August of 2009: commercial burglary, garage burglary,
residential burglary, forgery, malicious mischief, stolen vehicles, theft, vehicle prowling, and property
, crimes comparisons for 2006 through 2009.
ADMINISTRATIVE:
♦ Chief VanLeuven attended the University S.C.O.P.E.'s Fundraiser at Ron's Drive Inn on August
6t', 2009.
♦ National Night Out was Tuesday evening, August 4h, 2009. Chief VanLeuven attended six
separate parties that evening. Additionally, every officer on duty that evening in the Spokane
Valley attended at least one party. This was a great opportunity to meet and greet members of the
community and talk about crime prevention efforts.
♦ Chief VanLeuven was present at the Spokane County Drug Court Graduations on August 5th and
6'h, 2009. The Drug Court Program offered in Spokane is one of the longest running programs in
the entire county. Members of the court demonstrated how the program is run, introduced the
professionals involved with it, and showed why it has proven effective in fighting recidivism.
♦ Spokane Valley Police Department officers participated in the Family & Community
Appreciation Event on August 30t', hosted by the Spokane Valley Nazarene Church. In
additional to $1 million of cars, cycles, and other displays, officers were able to provide their own
display of patrol vehicles. This event was a great opportunity to demonstrate the positive
interactions with citizens in our community.
♦ During the month of August, Chief VanLeuven was on-ca11 for a total of 15 twelve-hour shifts for
patrol lieutenants.
♦ Cpl. Don Manning will be promoted effective September 16, 2009, to the rank of Sergeant.
Page 1
COMMUNTTY ORIENTED POLICING: ♦ The 26~' National Night Out Against Crime was held Tuesday, August 4`h, 2009. This event is
designed to heighten the awareness of crime and drug prevention by generating support for and
participation in local anti-crime programs. There were at least 30 parties in the City of Spokane
Valley, some having more than 100 participants. Five apartments and the Valley Target store
also supported the Night Out celebration.
. ♦ S.C.O.P.E. was also the major contributor to provide a custom-built three-wheel tricycle for an
11-year-old boy living in the Spokane Valley. The youth was born with cerebral palsy and had
never had a bike or even ridden on one until this spring. The S.C.O.P.E. Volunteers and the
youth's family really stepped up to get this trike valued at approximately $1,100. To see the
excited look on the face of the boy was priceless.
♦ S.C.O.P.E. also brought in 21 new members in August.
♦ University S.C.O.P.E. had a successful fundraiser at Ron's Drive In on August 6`h.
♦ August 2009 Volunteers Hours per station:
CV S.C.O.P.E 1,077 hrs.
Edgecliff S.C.O.P.E. 761 hrs.
Trentwood S.C.O.P.E. 299 hrs.
Universitv S.C.O.P.E. 515 hrs.
Total SV Julv 2.652 hrs.
♦ S.C.O.P.E. Incident Response Team (SIRT) volunteers contributed 85 on-scene hours (including
travel time) in August, responding to crime scenes, structure fires, motor vehicle accidents
(including a hit and run) and providing traffic control. Year to date total volunteer hours
contributed by SIRT, including training, stand-by, response and special events; is 3,386 hours.
♦ Abandoned vehicles tagged by S.C.O.P.E. volunteers for impoundment in the Spokane Valley in
July totaled 15 and in August totaled 24, with 7 and 4, respectively, vehicles eventually cited and
towed. Seventeen hulks were processed in July and 16 hulks processed in August making a total
of 157 hulks processed during the first eight months of 2009. During the same time period from
January through August, 261 vehicles were tagged and 74 were cited and towed.
Page 2
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S.C.O.P.E. DISABLED PARKING ACTIVITY REPORT
JANUARY - AUGUST 2009 I I I I I
Citv of Spokane Vallev
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# of # of # of Disabled # of # of Non -
Vol. Hrs Infractions Warnings Disabled
Issued Issued Infractions
Issued
January I 7 I 202 I 50 40 I
February 6 408 87 I 114 (
March 8 172.5 I 57 137 g
April 10 342 55 I 178 g
May 5 214 12 68 5
June 9 I 258 67 I 119 I 0
July 8 173 I 24 102 4
August I 8 I 208.5 I 53 I 168 I 0
Total ~ 61 I 1978 I 405 926 I 26
_Saokane Countv
# of # of # of Disabled # of # of Non -
Vol. Hrs Infractions Warnings Disabled
Issued Issued Infractions
Issued
January 2 36 1 I 0
February I 4 51.5 6 I 5 I
March I 6 I 101 I 14 I 16 I 0
April I 6 I 46 I 7 I 11 I 0
MaY ~ 2 ~ g ~ 0 ~ 12 ~ 0
June I 7 I 21 21 I 29 I 0
July I 5 I 8 I 2 I 4 p
August I 6 27 I 6 4 p
Total I 38 I 298.5 I 57 I 81 I 0
OPERATIONS:
♦ Traasient Robbery/Assault
A transient was transported to the Valley ER after an assault that took place in a field located close to
the Mirabeau Park Hotel property on N. Sullivan. The assault occurred when two transients
approached the lone transient in the field and demanded his beer and money. When the transient told
, them to leave him alone, they proceeded to assault the male and stole his cigarettes and cash. Tests
~performed at the hospital revealed the male had a fractured facial bone. Officers wzre unable to
locate the suspects. Major crimes detectives are assigned to the case.
Page 3
♦ Beer Theft by Traosient The Chevron on N. Sullivan reported an intoxicated female came into the gas station, took a can of
beer into the restroom, emptied the can into a separate container, and proceeded out of the station
without paying for the beer. Officers were on scene when the female returned to the gas station for
her backpack, which she had forgotten. The female was cited for 3`d Degree Theft and trespassed
from the location. The beer was valued at $2.49.
s Bachelor Party
Spokane Valley Police responded to Goodtymes Pub when a bachelor party turned into a drunken
brawl, landing the soon-to-be groom and his friends in jail. There were approximately 25 persons
actively fighting in the parking lot when Deputy Frost arrived on scene, and he quickly found himself
surrounded and assaulted by the bar patrons in the parking lot. The intensity of the fight prompted
more than 25 officers and deputies to respond from Spokane Valley Police, Spokane Police, the
Washington State Patrol, and Sheriff s Office. Deputy Frost and two of the combatants were taken to
the hospital for in~uries, which were judged minor. The soon-to-be groom was booked into jail on
three counts of 3r Degree Assault on Law Enforcement and one count of Intimidation of a Public
Servant. Two individuals were booked on 3`dDegree Assault on Law Enforcement, one count of
Intimidation of a Public Servant, and one count of felony Malicious Mischief for damage he had done
to a patron's car.
♦ Party/Disturbance
On approximately the same time and date as the Bachelor Party noted above, dispatch received a call
reference a party at a North Greenacres Street address. Officers responded and found a minor in the
front yard who was intoxicated, and the adult homeowner inside the residence. Neither subject
cooperated with the officers. The adult made statements that he had guns and was going to shoot
them (law enforcement). The other individual resisted arrest and ended up wrestling with an officer, _
trying to reach for the officer's gun. Both subjects were arrested; the adult was booked into the
Spokane County Jail for Harassment, 3rd Degree Assault, and Resisting Arrest, and the minor was
booked into Juvenile Hall for Resisting Arrest, and Minor in Possession of AlcohoUConsuruption.
♦ Drug Paraphernalia Prompts EDU Response
Several apartments in the 15600 block of East Fourth were evacuated as police attempted to
deternline if an eight inch by two inch length of plastic pipe was a bomb or not. The incident began
as workers at an apartment complex began cleaning a unit that the tenant abandoned 17 days ago. As
they began clearing a back deck, the workers found the device that was capped at both ends.
Suspecting a pipe bomb, they called 911 for help. A tech in a bomb suit removed and disrupted the
device, and determined it was a drug extractor, a homemade device used to remove and concentrate
THC, the active ingredient in marijuana.
♦ Racists Flyers Distributed
Numerous Spokane Valley residents awoke mid-month to find racist literature in their driveways or
on their lawns. The literature was a flyer recruiting for a white supremacist group. No specific group
was targeted by the flyers, which were tucked into a baggie and weighted with a rock so they could be
tossed. Spokane Valley Police are monitoring this activity very closely and coordinating information
with other locallaw enforcement agencies on similar activity.
♦ Officers Na6 Burglars
Four buddies celebrating a birthday ended up spending hme in the Spokane County Jail after officers
caught them burglarizing ThermalGuard Insulation on North Dyer. A witness called 911 shortly after
midnight and reported seeing fow persons enter the business compound and go into the building.
When deputies arrived, they spotted the fou.r inside the business, however, the suspects saw police and began running. All four persons were found within a short distance of the business and booked
into jail on felony counts of Second Degree Burglary. An employee of the business discovered that
Page 4
the suspects had spray painted graffiti on the walls inside the building and had discharged fire ' extinguishers in various rooms.
♦ Homicide
Officers responded to a home on North Bowman reference a stabbing. The victim was found
deceased with fatal knife wounds. She was two months pregnant. The suspect, Robbie Bishop, was
located a short distance from the crime scene and arrested. Bishop is currently being held in the
Spokane County Jail on two counts of 2nd degree Murder with a$1 million bond, and an unrelated
charge of 2°d Degree Arson.
♦ Two Stabbed In Party Fight
Officers were called to early morning fighting and yelling in the 10000 block of East Ninth. As
officers were arriving on scene, they saw vehicles leaving in opposite directions. Each vehicle
contained non-fatal stab wound victims, one of which was on his way to a local hospital. It was
determined that the incident was alcohol-related and may be tied to a theft of alcohol from a
convenient store. Major Crimes detectives have forwarded a warrant request to the Prosecutor's
Office for lst Degree Assault and Robbery.
♦ Panhandling
Officers are monitoring the on-going law enforcement issues in the Spokane Va11ey caused by the
many panhandlers operating daily. It has come to the attention of our deputies that many of them are
regularly congregating/camping near the Argonne/I-90 interchange. The DOT properiy there is not
posted for "no trespassing." There seems to have been a higher presence of panhandlers along the
Argonrie corridor generally between Trent and Broadway this year, similar to what was experienced
along the Sullivan Corridor the past couple of years in the Spokane River to Sprague neighborhood.
General observations overall this year have been that there seem to be more scattered throughout the
Va11ey than in past years. Our day shift platoon has not ha.ndled the quantity of complaints as they
have in the past, however, as the "regulars" have seemingly worked at staying out of trouble with us,
presumably in response to warnings and/or arrests previously given. The summer has brought in
many "newcomers" and 'business' for all of them has evidently been good. Additionally noted has
been the reduction of problems, and abandoned trash, etc., at previous 'camps' where property owners
have removed dense vegetation and/or structures that tended to conceal the 'campers'. A good
example of this is at the Mirabeau Hotel south/east side property adjacent to the Walmart property
near Sullivan/Broadway.
Crime Prevention
Area residents heard about new and inventive ways criminals are targeting their money during these
tough economic times at a crime prevention presentation Wednesday evening, August 12`h, 2009, at the
Edgecliff S.C.O.P.E. office given by Deputy Greg Snyder. The presentation was entitled "Taking Charge
in Rough Times," discussed common fraud and theft schemes currently being committed in the Spokane
County area. Criminals use telephones, Intemet mail, and doorsteps to take money from the unsuspecting.
Edgecliff S.C.O.P.E. was the first of 16 community S.C.O.P.E. programs now established throughout
Spokane County.
Page 5
2009 AUGUST CRIME REPORT
To date: Yearly totais:
Aug-091 Aug-08 11 2009 I 2008 11 2008 1 2007 1 2006 1 20051 2004
BURGLARY 1 791 8811 4481 51411 7531 584 1 7141 7441 997
FORGERY 1 251 2711 2091 24811 3541 365 1 3341 4641 465
MALICIOUS MISCHIEF 1 1571 751 8491 60411 8931 1,265 1 1,1221 9041 1,224
NON-CRIMINAL 1 651 791 6161 62611 9441, 8391 811 1 7491 916
PROPERTY OTHER 1 791 631 6171 57611 8281 890 1 9821 1,1541 1,665
RECOVERED VEHICLES + 151 171 121 22711 3191 343 1 4031 3331 390
STOLEN VEHICLES 1 301 4311 188 35611 4961 4781 711 1 6031 577
THEFT 1 2111 16611, 14591 124811 1,8461 1,881 1 1,8881 2,2561 2,853
UIOBC I 0l 0il 21 211 41 8 1 11 1 81 10
VEHICLE OTHER I 0l 1 ll 41 211 71 31 31 51 40
VEHICLE PROWLING 1 751 7911 5201 811 11 10691 682 1 937 1 9581 1,382
TOTAL PROPERTYCRIMES 1 7361, 63811 5,0331, 5,21411 7,5131 7,338 1 7,9161 8,1781 10,519
ASSAULT I 941 6811 6351 60811 8691 853 1 8461 8941 880
DOA/SUICIDE 1 221 2211 1311 16311 2691 221 ~ 1671 1591 164
DOMESTIC VIOLENCE 1 971 91 11 7701 731 11 10631 874 7361 7621 755
HOMICIDE ~ 11 111 21 211 31 1 51 11 5
KIDNAP ~ 11 211 141 1411 161 231 221 351 24
MENTAL 1 301 2711 2191 24211 3601 3501 4251 4251 386
MP 1 151 811 811 6311 951 83 + 881 971 106
PERSONS OTHER 1 1451 11811 10921 8861,1, 1,3541 1,3371 1,1591 1,2561 1,624 ROBBERY 1 51 911 471 5411 711 601 581 561 58
TELEPHONE HARASSMENT 1 151 1411 1041 5711 951 731 831 921 190
TOTAL MAJOR CR/MES 1 4251 36011 3,0951 2,82011 4,195+ 3,8751 3,5891 3,7771 4,192
ADULT RAPE 1 51 411 241 3411 441 431 291 391 37
CHILD ABUSE 1 151 611 1161 10711 1481 1041 781 1011 126
CUSTODIAL INTERFERENCE 1 171 911 1101 5011 861 92 1 1051 881 205
SEX REGISTRATION F I 0l 0il, 11 311 31 41 31 61 4
INDECENT LIBERTIES 1 21 0il 81 911 11I 181 151 91 21
CHILD MOLESTATION 1 31 511 181 4411 661 461 691 671 77
CHILD RAPE 1, 31 1 11 291 2711 391 31 1 62 1 351 30
RUNAWAY 1 501 2411 3081 24311 3691 2951 3091 3111 437
SEX OTHER 1 191 1511 1511 12711 1791 1941 203 1811 162
STALKING 1 11 311 91 1611 211 171 17 271 35
SUSPICIOUS PERSON 161 1311 1221 9211 1421 1521 1771 2441 341
TOTAL SEX CR/MES 1311 8011 8961 75211 1,1081 9961 1,0671 1,1081 1,475
DRUG 1 411 6011 4601 591 11 8381 8071 6651 8911 999
ISU OTHER I 0i 0il 0 0il 01 1( 01 01 1
TOTAL ISU 1 411 6011 460 591 11 8381 8081 6651 8911 1,000
TOTAL TRAFF/C REPORTS 1 2461 27811 2,070 1 2,56811 3,811 1 3,800 1 3,3451 2,4031 2,776
TOTAL REPORTS RECEIVED 1 1,5791 1,41611 11,5541 11,9451117,4651 16,817 116,5821 16,3571 19,962
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Valleye
PUBLIC WORKS DEPARTMENT
MONTHLY REPORT
August 200-9
AGREEMENTS FOR SERVICES ADOPTED AND IN OPERATION
• Street Maintenance - 2010 Signal, Sign & Striping County Interlocal
• Street Sweeping - AAA fall sweeping.
• Street and Stormwater Maintenance and Repair contract -Poe Asphalt Paving Inc.
• Landscaping Services - Spokane ProCare.
• Vactoring Contract - AAA Sweeping.
• Engineering Services Support - Agreements with private engineering firms.
• Street Maintenance (Pines & Trent) - WSDOT Interlocal
• Solid Waste - Regional Solid Waste Interlocal
WASTEWATER
• Status of the process can be monitored at: http://www.spokaneriver.neU
^ENTRAL VALLEY SCHOOL DISTRICT
• Neil is a member of the Capital Facilities Planning Committee to assist the district in the development of
a 6-year and 25-year long range bond plan. The committee meets on a monthly basis on Wednesday
evenings. The Committee will continue through April of 2010.
STREET MASTER PLAN
• Working on TIP update and traffic counts.
CAPITAL PROJECTS
BRIDGE PROJECTS
• Barker Road Bridge Project (0003)
The first span of girders set the week of August 17. The second pier cap in the river was poured the
week of August 24. Second and third spans of girders to be set after Labor Day.
• Bridge Maintenance and Repair
Minor bridge maintenance work being conducted through Poe and Westway. Waiting for 2010 budget
for major repairs.
ROAD CONSTRUCTION PROJECTS
• PineslMansfield (0005)
Currently negotiating Union Pacific contract to move signal and crossing arm equipment. Punchlist
items need to be completed.
1 updated September 15, 2009
• Sprague/Appieway/Dishman-Mica ITS (0062)
Cameras and dynamic message sign are up; should be complete by end of September.
• BroadwaylFancher PCC Intersection (0067) Complete; waiting to release retainage.
STREET PRESERVATION PROJECTS - Moving forward with design of these projects
• Sprague Ave Resurfacing - University to Evergreen (Phase 1) (0110)
Inland Asphalt awarded project. Working on concrete and negotiating schedule for remainder of
project.
• Sprague Ave Resurfacing - Evergreen to Sullivan (Phase 2) (0115)
Design complete; waiting for funding.
ROAD DESIGN
• 44t'' Avenue Pathway- Woodruff Rd. to Sands Rd. (0054)
Waiting for paving to be complete on 40' for sewer, will re-evaluate plans and aim for bidding in
October or November for work to be completed in 2010.
• Broadway Ave Safety Improvement - Park Rd to Pines Rd (0063)
Council approved; work to be done in 2010.
• Sprague Sullivan PCCP Intersection (0065)
In Preliminary Design phase; negotiating Survey and Geotech Consultant contracts • Broadway Ave Rehab, Phase 2- Fancher to Thierman (0066)
Work should be completed 9/11.
• Broadway Ave Reconstruction - Moore to Flora (0088)
Still in ROW phase - purchasing rea( estate.
• Sprague ADA Improvements (0098)
Doing final closeout.
• SpraguelEvergreen PCCP Intersection Projec4 (0102)
Work should be complete 8131 except for pavement markings.
• SpraguelMcDonald PCCP Intersection Project (0104)
Doing final closeout.
• Sprague/Pines PCCP Intersection Project (0103)
Doing final closeout.
• 24th and Adams Sidewalk Project (0105)
Sidewalk complete.
• Indiana Avenue Extension 3,600 e/o Sullivan to Mission & Flora (0112)
In Preliminary Design phase; negotiating with property owner. Legal negotiating final ROW with
County. _
2 updated September 15, 2009
• Indiana Sullivan PCCP Intersection (0113)
In Preliminary Design phase; negotiating Survey and Geotech Consultant contracts
' • Broadway Sullivan PCCP Intersection (0114)
In Preliminary Design phase; negotiating Survey and GeotechConsultant contracts
• Park Rd - Broadway Ave to Indiana Ave -(0069) (KK) DESIGN ONLY
Surveyor working on initial report
SEWER PROJECTS
• Rockwell Sanitary Sewer Project (0094)
Comp/ete. Waiting for final billing from County.
• West Ponderosa Sewer Project (0106)
Phase 1- Rock on majority of roads. _
Phase 2- Placing main on VanMarter and digging asphalt as necessary so contractor doesn't get too
far ahead of themselves. Paving to begin on 44th either 8/31 or 9/1 depending on weather.
• Valleyview Sewer Project (0107)
North Valleyview Stormwater (tied into the Valleyview Sewer Project) (0111)
Paving to begin on 16th & Bettman either 8/31 or 9/1 depending on weather.
~
• Rotchford Acres Sewer Project (0108)
Paving now - should be complete by 8/29.
• Clement Sewer Project (0109)
Road work starts 8/31.
PARKS PROJEGTS
• Park Road Swimming Pool Upgrade (0073)
Final closeout.
• Terrace View Swimming Pool Upgrade (0074)
Final closeout.
• Valley Mission Swimming Pool Upgrade (0075)
Final closeout.
• Valley Mission Park Upgrade (0076)
Final closeout.
• Discovery Playground (0086)
Various walls have been formed and poured (salmon wall, secret garden wall, benches, bridge
abutments, etc). Underground utilities (power, sewer, water) installed. Project scheduled to be
complete by end of November.
3 updated September 15, 2009
STORMWATER PROJECTS
• Stormwater Decant Facility
Work to be complete in 2010. Part of long-range stormwater plan. ,
• 16th & Bettman Rd & Drainage Improvements (0100)
Part of Valleyview Sewer Project
• 2008 Problematic Flood Areas Project
Design done; specs in draft form.
• West Ponderosa Drainage Improvements
Part of W. Ponderosa Sewer Project
OTHER PROJECTS
• City Hall Project (0089)
Council approved schematic design. On hold.
• Street & Stormwater iVlaintenance Facility
Part of long-range stormwater plan.
TRAFFIC
• Energy grants -$800,000 for Spokane Valley. Public Meeting 5/7/09. Expecting funds by October 1.
• Beacon Grant - Grant submitted for Ponderosa & Opportunity Elementary Schools. Beacons will be
ready to go by 9/8 for first day of school. ,
• Argonne/Broadway - SW Signal pole - THORCO was lowest bidder. Considering straightening pole.
STORMWATER
• 2009 Maintenance projects - waiting to see how much funding is left over from storm drain projects
bid under this year's County sewer projects.
• Arterial Sweeping Characterization Project - Broadway Avenue, Pines to Mullan. It is proposed
that this program be run over several seasons to see the effectiveness of surface cleaning versus
vacuuming structures more often. Com.pleted draft project outline. Completed vactoring of all
Drywells on Broadway. Researching various methods to catch and measure sediment that washes
down to drywells after sweeping.
• Stormwater 2009 CIP Projects - Coordination with Sewer Projects in Valleyview, Ponderosa, and
Rotchford Acres of stormwater improvements making site visits several times a week to help ensure
protection of existing system. Investigated crushed culvert pipe on 44th- near Shafer which was
caused by improper compaction technique by current contractor - new pole camera instrumental in
finding problem.
• Illicit Discharge, Detection, and Elimination (IDDE) - Continuing investigation of City code
strengths/weakness in meeting Stormwater Permit requirements on IDDE.
• SW Permit Compliance Tracking - Compiled a list of Ecology Stormwater Permit compliance
deadlines to be tracked on a monthly basis by spreadsheet. Also started looking at filing method for
tracking records relating to the Ecology Stormwater Permit.
4 updated September 15, 2009
• Pines/Mansfield fire station Swale - water being held in swale behind Fire Station. Sprinkler
irrigation was cut back, but still holding moisture in bottom. Took soil samples from bottom of swale
from two depths for laboratory testing. Appears that contractor placed top soil over top of material
with higher percent clay content than routinely found in valley soils. The deeper sample test result
came back from the lab and showed a 21 % clay and 38% silt content - making it very difficult for
water to percolate.
• Ecology SW Grants - Working with Ecology to extend remaining balance of $75k grant out from end
of August to at least the end of this calendar year. Working on application of $50k grant for two years
- application due to Ecology by end of October. Coordinating with other SW programs at staff level
regarding a regional grant opportunity.
• Street & Stormwater Maintenance Facility) - to be programmed under the 2011-2017 Six-Year
Stormwater Plan.
• Stormwater Decant Facility - to be programmed under the 2011-2017 Six-Year Stormwater Plan.
• New Investigations - researching and investigating various ongoing problems at 16`h and
Shamrock, responsibility for Conklin East Swale Maintenance, and downhill driveway on E. Ferrett
Drive.
STREET & STORMWATER MAINTENANCE ACTIVITY
The following is a summary of Public Works/Contractor maintenance activities in the City of Spokane Valley for
August 2009:
• Sweeping of arterials ongoing.
• Vactor running again; working on priority list for remainder of year.
• All outlined Poe patch work is complete.
• Geiger work is ongoing.
• Emergency snow plowing - Lease signed for abandoned Waste Management facility; COSV bought 6
used WSDOT plows/sanders; WM has completed phase 1 of environmental cleanup; Poe contract to
set up facility for winter ops as well as vehicles; Poe will maintain vehicles through winter; Poe contract
to plow snow and asst managing winter ops.
• Poe Asphalt has completed grinding and paving of Schaffer and south Bowdish.
• Cats Eye Excavating has completed repairing a prepared list of sink holes, City wide.
• Westway Construction is in-the process of performing minor bridge maintenance on Valley Bridges.
5 updated September 15, 2009
S CrrY p6lZane
~
,;00OValley August-09
2009 PROJECTS % % Estimated
Project Proposed Design Construction Construction Total Project
# Road Projects Fundinq Manauer Bid Date Complete Comalete Comaletion Cost
0003 Barker Road Bridge Replacement - Barker Rd, at Spokane River BR Knutson Feb-08 100% 55% 3/1110 $ 11,317,000
0005 PineslMansfield Project - Wilbur to Pines, to I-90 TIBICMAQ Knutson Apr-08 100% 99% 1011109 $ 6,350,000
0062 SpraguelApplewaylDishman ITS - SpraguelApplewaylDishman CMAQ Knutson N/A 100% 80% 9130109 $ 830,700
0110 Sprague Ave Resurfacing Phase I- University to Evergreen Econ, Stim. Arlt Apr-09 100% 40% 1011109 $ 3,898,000
0115 Sprague Ave Resurfacing Phase II - Evergreen to Sullivan Econ. Stim. Arlt May-10 95% 0% 10l1110 $ 1,944,000
0054 44th Avenue Pathway - Woodruff to Sands (PE) STP(E) Aldworth Nov-09 100% 50% 911109 $ 355,000
0063 Broadway Ave. Safety Improvements - Park Rd to Pines Rd TIB Kipp NIA 0% 0% $ 932,850
0065 Sprague Sullivan PCCP Intersection Project STP(U) Aldworth Jan-09 0% 0% 1011110 $ 1,164,371
0066 Broadway Ave, Rehab Phase 2- Fancher to Thierman (PE) STP(U) Aldworth June 100% 70% 911/09 $ 500,000
0088 Broadway Ave, - Moore to Flora (PE, RW) TIB Aldworth Feb-10 30% 0% 1011/09 $ 2,198,000
0069 Park Road Phase 2- Broadway to Indiana (PE only) STP(U) Knutson Feb-10 2% 0% 1111/09 304,500
0112 Indiana Avenue Extension Project TIB Aldworth Feb-09 0% 0% 1011h0 $ 1,076,181
0113 Indiana Sullivan PCCP Intersection Project STA Aldworth Jan-09 0% 0% 10/1/10 $ 1,076,181
0114 Broadway Sullivan PCCP Intersection Project STA Aldworth Jan-10 0% 0% 1011111 $ 1,076,181
0127 ADA Improvements 2009 CDBG Aldworth Jan-10 90% 0% 711110 $ 1,076,181
Sewer Projects
0106 W Ponderosa Ph 1- Paveback - Locust to Van Marter, City Limits to D-M city Arlt Feb-09 100% 80% 11/1109 $ 699,542
0106 W Ponderosa Ph 2- Paveback - Locust to Van Marter, City Limits to D-M city Arlt Feb-09 100% 40% 1111l09 $ 515,793
0107 Valleyview - Paveback - Buttercup to David, Lake to 13th city Arlt Mar-09 100% 50% 1111109 $ 755,200
0108 Rotchford Acres - Paveback - Sullivan to Steen,16th to 10th city ArIt Apr-09 100% 90% 1111/09 $ 387,817
0109 Clement - Paveback - Flora to Greenacres, 6th to Sprague city Arlt Apr-09 100% 50°/a 1111109 $ 350,225
Parks Projects '
0086 Discovery Playground ParkslState Worley May-09 100% 15% 1113112009 $ 1,400,000
Stormwater Projects
Stormwater Decant Facility (08109) - On Hold city Jenkins N/A 0% 0% TBD TBD
0100 16th Ave and Bettman Rd & Drainage Improvements city Aldworth Mar-09 100% 99% 9/1109 $ 116,563
2008 Problematic Flood Areas Project Ciry Clary N/A 100% 0% 10/31/09 TBD
West Ponderosa Drainage Improvements city Arlt Mar-09 100% 90% 9/1109 $ 172,248
Other Projects
0089 City Hall ProgramminglSite Planning city Kersten TBD
Street Maintenance Storage Facility city Kersten 4130109 $ 43,500
Total $ 38,540,033
Aug PW report Const Projects,xls
I 2009 PROJECTS '
°/4 °fo Estimated
Project Proposed pesign Canstructiorr Canstructian Tota! Project
# Rvad Projects , Fundir~a Mana ecr Bid Date Complete Comolete Cnmoletian Cast
ProjeGts in Claseou# Phase
0016 Appleway Avenue Recanstruction - Tschirley to Hodges 5TP(U) Arlt Sep-07 100°14 104°l0 1211l08 $ 6,099,568
0067 BraadwaylFancher PCC Intersection -Braadway and Fancher STP(U) Aldwarth Feb-09 100% 104°Ifl 5129109 $ 11295,000
flo68 Broadway Ave. GrindlOverlay- I-94 to Park Rd, Aldworth Aug-08 100°l0 100°l0 1111108 $ 351,000
Oa77 SpraguelConklin Signai - Sprague and Gonkiin Developers ArIt rylA 100°l0 100°/o 511l09 $ 300,000
0092 SpraguelBowdish PCC Intersection - Sprague and 8owcfish STA Rldwarkh May-08 100°l0 100°IQ 1111108 $ 892,000
6073 Park Rd Swimming Poal IJpgrade - Patk Rd, Parks We5t Mar-08 104°l0 100°lo 6f5109 $ 1,017,361
0074 Terraoe View Swimming Paol Upgrade - 24th and Terrace View Parks Vllest Mar-08 100°Ja 104°l0 6l5109 $ 1,314,337
0075 Valley Nlissian 8wimming Pool tlpgrade - MissiRn Ave. Parks West Mar=08 100% 104°Ia 6l5109 $ 1,122,994
0076 Valley Mfssion par4c Upgrade - Mission Ave. Parks West Mar-09 10VdI4 100°14 6115109 $ 372,000
0094 Rockwelf - Paveback -Avafon ta Adams, Trent to VVahash City Arlt May-09 100°la 100°l0 511109 $ 324,50a
0096 Valley Precinct 81dg Floor Drain Parks V1lest Jan-09 100°l0 100°l0 3I3l 109 $ 23,800
01398 Sprague ADA Improvements CDBG Aldworth Feb-09 100% 104°lo 6130109 $ 53,261
flOfii Signal Cantroller Upgrade CMAQ Knutson NIA 100°l0 100% 611l09 $ 258,400
0102 Evergreenl5pragua PCCP Intersection Project STR Aldwarkh May-09 100°l0 100% 1011149 $ 653,232
ol o4 McDonaldlSprague PCCP Intersection Project 5TA Aldworth May-09 100% 100°l0 1011109 $ 610,981
0103 PineslSprague PCCP Intersection Praject STA A9dworth Apr-09 I VO4I6 160°/a 10l1109 $ 806,093
0105 24th and Adams 5idewalk Vera A1dworth Feb-09 100°la 1 aO% 8131109 $ 50,000
Aug PV1! report Canst Projects.xls